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HomeMy WebLinkAbout06/22/2004AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, June 22, 2004 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road B East 2. 3. 4. 5. Call to Order Roll Call Approval of Agenda Approval of the June 8, 2004, Minutes Design Review: a. St. Paul Area Association of Realtors - 325 Roselawn Avenue b. Mapletree Townhomes - Southlawn Drive, South of Beam Avenue Visitor Presentations: None Scheduled Board Presentations Staff Presentations: a. CDRB Representation at the June 28, 2004 City Council Meeting Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JUNE 22, 2004 II. III. CALL TO ORDER Chairperson Longrie-Kline called the meeting to order at 6:03 p.m. ROLL CALL Chairperson Diana Longrie-Kline Vice-Chairperson Ledvina Board member Judy Driscoll Board member Linda Olson Board member Ananth Shankar Present Present Present Present Present Staff Present: Shann Finwall, Planner Lisa Kroll, Recording Secretary APPROVALOFAGENDA Board member Shankar moved to approve the agenda. Board member Olson seconded. Ayes - Driscoll, Ledvina, Longrie-Kline, Olson, Shankar IV. The motion passed. APPROVAL OF MINUTES Approval of the CDRB minutes for June 8, 2004. Board member Olson had a change on page 11, in the 4th paragraph. She would like the two sentences to read: Board member Olson said the city council has taken away any opportunity the board has for input on new board members se and every member on this committee is appointed by the city council. There is no opportunity for feedback on new members and she would think it would be to the city council's benefit to get opinions of the committee. Board member Driscoll moved approval of the minutes of June 8, 2004, as amended. Board member Olson seconded. Ayes ---Driscoll, Ledvina, Longrie-Kline, Olson, Shankar The motion passed. Community Design Review Board Minutes 6-22-2004 2 V. DESIGN REVIEW a. St. Paul Area Association of Realtors - 325 Roselawn Avenue Ms. Finwall said last year the St. Paul Area Association of Realtors (SPAAR) purchased a single-family lot at 1955 McMenemy Street. This lot is located directly to the north of their existing office building at 325 Roselawn Avenue. In July 2003, the Maplewood city council approved the rezoning of the single-family lot to limited business commercial (LBC) for the future expansion of the SPAAR offices. Since that time SPAAR has removed the single-family homes from the lot and they are now proposing to construct an addition to their building and expand the parking lot into the new lot. SPAAR is proposing to build a 6,089-square-foot addition to the north and west side of their existing 5,388-square-foot building, for an overall building square footage of 11,477 square feet. The addition will accommodate a lobby and reception area, conference and training room, computer lab and a small credit union office. The credit union office is for the convenience of the members of the association and will not be open to the public. The existing blue-colored, wood canopy and siding on the north and west side of the building will be removed to make room for the addition. The exterior of the addition will be constructed of face brick to match the south and east elevations. The existing blue metal seam standing roof will remain and they will add a curved metal fascia entry canopy with glass panels below, supported by metal columns. The exterior building improvements will enhance and update the look of the building. Chairperson Longrie-Kline asked the applicant to address the board. Mr. Martin Thompson, RRT Architects, 278 East 7th Street, St. Paul, representing the applicant, addressed the board. Chairperson Longrie-Kline asked if the applicant brought building material samples to show the board? Mr. Thompson said no they did not. Board member Olson asked what the color schemes and accent colors would look like? Mr. Thompson said the current building is red brick and a painted blue metal seam standing roof. They are looking at gray masonry accents and possibly repainting the blue exterior a different color to bring the building more up to date. The curtain wall system will be anodized aluminum to coordinate with the aluminum screen that is proposed for the front of the building. Ms. Finwall displayed a photo of the existing building to show the current building materials and colors. Chairperson Longrie-Kline asked if the applicant was planning on continuing the blue color as shown in the photo? Mr. Thompson said if they did decide to use the blue color they would match it. Community Design Review Board Minutes 6-22-2004 Board member OIson asked if they were proposing to eliminate the blue color all together?. Mr. Thompson said its being discussed as an option but they don't have a commitment from the owner yet. If they replaced the blue color it would match the anodized aluminum or it would be a bronze color. Chairperson Longrie-Kline said regarding the location of the two-curbed concrete islands located in the middle of the parking lot, she asked if the applicant preferred a certain plan? Mr. Thompson said parking is a valuable commodity to the applicant on this site. The strong preference is to go with the plan to install signs or arrows on the parking lot or curb that specify either an exit or entrance only on the north and south side of the curbs, creating one-way traffic within the 17-foot-wide aisles. Chairperson Longrie-Kline said regarding the staff's recommendation to use native plantings along the pond, she asked if the applicant planned on using certain native plantings? Mr. Thompson said they have discussed it but didn't have a plan in mind yet and see no problem using native plantings. Chairperson Longrie-Kline said the Ramsey County Soil and Water District currently has a program to provide money for projects regarding the use of native plantings for both residential and commercial properties. She said this may be a good resource and a place to contact that is supported by Maplewood as well. Board member OIson said she has no problem with the proposal. However, it would have been nice to see and approve the building materials proposed for the building. Board member Oison moved to approve the plans date-stamped May 7 and June 1, 2004, for the St. Paul Area Association of Realtors at 325 Roselawn Avenue and 1955 McMenemy Street. Approval is subject to the applicant doing the following: (changes to the recommendation are underlined.) Repeat this review in two years if the city has not issued a building permit for this project. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: ao A revised grading, drainage, utility, and erosion control plan to be approved by the city engineer which meets all requirements of the June 14, 2004, city engineering review. b. A revised site plan that shows one of the two suggested parking lot changes: 1) Installation of signs or arrows on the parking lot or curb that specify either an exit or entrance only on the north and south side of the interior parking lot curbs, creating one-way traffic within the 17-foot-wide drive aisles. Community Design Review Board Minutes 6-22-2004 4 2) Relocate the interior parking lot curbs into the parking lot by six feet, creating a 24-foot-wide drive aisle in these locations. This option can only be accomplished if city staff determines that the reduction in parking spaces will meet city code. c. A revised landscape plan that shows the following: 1) The planting of a row of eight-foot-high black hills spruce and other plants as deemed necessary to create an eventual 80 percent opaque screen from the parking lot to the residential property to the north. 2) Native trees and shrubs planted along the edge of the pond. 3) An underground irrigation plan to ensure all landscaping is irrigated per city code. A revised lighting and photometrics plan that shows the following: That the freestanding lights do not exceed a height of 25 feet, including the base; and that the wall pack light located on the north side of the building is of a design which will not produce glare to the adjacent residential property. eo A trash/recycling enclosure plan showing that the enclosure is large enough to accommodate trash and recycling, is constructed with materials to match the building with a height of at least six feet, and has a 100 percent opaque gate. f. Watershed district approval. Buildinq samples or color elevations to be approved by staff prior to issuance of a buildin.q permit. A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. If a letter of credit is submitted to cover the exterior improvements, the letter of credit should list the City of Maplewood as the beneficiary and it should be self- renewing on a yearly basis. 3. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. Provide continuous concrete curb and gutter around the parking lot and driveways. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. do Install a handicap parking sign for each handicap parking space, and an address on the building. Community Design Review Board Minutes 6-22-2004 Paint the rooftop mechanical equipment to match the building color. The applicant shall provide screening enclosures around the equipment unless the community design review board waives the screening requirement. Install all required outdoor lighting. g. Install the required trash/recycling enclosure. 4. If any required work is not done, the city may allow temporary occupancy if: The city determines that the work is not essential to the public health, safety or welfare. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the next year if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. This approval does not include signage. All proposed signs must comply with the city's sign ordinance and the applicant must obtain all required sign permits prior to installation. All work shall follow the approved plans. The director of community development may approve minor changes. Board member Ledvina offered a friendly amendment stating the building samples or color elevations be approved by staff prior to issuance of a building permit. Board member Driscoll seconded. Ayes - Driscoll, Ledvina, Longrie-Kline, Olson, Shankar The motion passed. b. Mapletree Townhomes - Southlawn Drive, South of Beam Avenue Ms. Finwall said Mr. Jon Brandt is proposing to build nine town houses in a development called Mapletree Townhomes. It would be on a 1.51-acre site on the west side of Southlawn Drive, south of Beam Avenue. A homeowner's association would own and maintain the common areas. The proposal would have three, 3-unit town house buildings, two detached garage buildings (with a total of 10 parking stalls) and a 20-foot by 40-foot maintenance/community building. Each town house would have a two-car attached garage, a deck and a patio area. Each building would have brown shingles, horizontal-lap vinyl siding, white aluminum soffits and fascia and brick or stone accents on the fronts. There also would be 11 open parking spaces. Ms. Finwall said the applicant provided a new plan for the garage design this evening. Community Design Review Board Minutes 6-22-2004 Board member Ledvina asked if the applicant provided additional plans for the garage elevations for the board to review? Ms. Finwall handed out a new garage plan to each board member. Board member Ledvina asked if there would be signage posted outside the townhome development? Ms. Finwall said the applicant isn't proposing any signage outside the townhome development, however, there will be a landscaped island with mailboxes. Chairperson Longrie-Kline asked the applicant to address the board. Mr. Jon Brandt, the applicant at 2837 Southlawn Drive, Maplewood, addressed the board. He has lived at this address for 14 years, which is located right in front of the Mapletree Townhome site. He intends to continue living at this location. He said there is no signage intended at either point of entry to the site. He said the landscaping plan was designed by Bachman's and is shown on pages 30-33 of the staff report. He said he is the owner of all three properties identified on the site plan in the staff report. He lives in one of the properties and rents out the other two properties. Mr. Brandt read several paragraphs from the staff report aloud. He asked Mr. Roberts to check into US Bank's obligation to provide 80% screening as a commercial property from residential and Mr. Roberts indicated US Bank should have provided the screening, however some of the screening had not been done. It's his intention to work with the city staff to make sure the landscaping plan will incorporate US Bank's requirement for appropriate landscaping along the site to be compatible. Mr. Brandt provided samples of the siding and roofing materials to the board. He brought a sample lamppost to show the board that he would install in six different locations on the site. He also had a sample of the exterior lighting to be used on the garage exterior. He would use 15-watt bulbs in the fixtures to provide a gentle light and use Iow voltage bollard style lighting around the landscaping. Board member Shankar asked if the applicant brought a sample of the brick or stone? Mr. Brandt said he had not. At this point they are leaning towards using a manufactured stone product rather than using brick. He is hoping they can work the details out with city staff with the approval of the board. The stone accents will be done wainscot style on both sides of the garages and community building. Board member Shankar asked what product the applicant would be using? Mr. Brandt said he would be using a cement-manufactured stone. Boulder Creek is the name of the manufacturer and has used this company in the past. He personally has used this stone product around his fireplace and said it looks very real. Board member Shankar asked what color the stone would be? Mr. Brandt said they would select stone that would compliment the siding colors. Community Design Review Board Minutes 6-22-2004 Chairperson Longrie-Kline asked if the vinyl color samples the applicant provided for the board to review were the actual colors they were going to be using on the buildings? Mr. Brandt said he believed those were the colors they had planned on using or the colors would be very close to those shades of beige and sandstone. Chairperson Longrie-Kline asked if the applicant would be agreeable to the board requiring a condition of approval that the applicant identifies the final vinyl siding colors to city staff prior to issuance of a building permit? Mr. Brandt said it is their intention to use the colors shown or colors close to those shown to the board on the building exterior but he would be happy to share any changes with the city staff prior to issuance of a building permit. They would be using both colors on all three of the buildings and try to provide color and texture in the different units. Chairperson Longrie-Kline asked the applicant to discuss the shutters and she asked why the shutters and window grids were not shown on the plans? Mr. Brandt said the architect did not show the grids on the glass, the shutters, the stone elements, and the lighting on the plans. The shutters would be white vinyl on both sides of the windows, the window grids would be white, and the stone would be on both sides of the garage doors. Had those elements been included on the plans it would have given a better picture of what the finished product would look like. Board member Shankar asked if the two different vinyl colors would be separated? Mr. Brandt said the bedrooms are cantilevered out over the garages and they plan on splitting the two different colors along the cantilever somehow. The cantilever bedroom would be one color and the recessed area would be the other color. Board member Shankar asked if there could be a trim board separating the two colors? Mr. Brandt said they could use a white trim board to separate the colors. Board member Driscoll said the landscaping plan appears to have such a natural feel and said she would recommend using an alternate color other than white for the lamppost so it doesn't detract from the landscaping. Mr. Brandt said the lamppost comes in white, black, and an antique brass and they are open to using any of the colors. Board member Ledvina was concerned about the patio between 2831 Southlawn Drive and the patio at the Community Building on the townhome property. He asked if there was a need for landscaping around that area? Mr. Brandt said it is his hope that the homes on Southlawn Drive are compatible with the townhome development and he plans to continue living on the site. The homes are rented out currently and in the near future the landscaping will have filled out and matured so he doesn't believe there will be any issues between the properties. Community Design Review Board Minutes 6-22-2004 8 Board member Ledvina asked where the utility meters would be located on these townhomes? Mr. Brandt said the utility meters would be located on the west or back end of the townhomes. Chairperson Longrie-Kline asked if the railing on the deck would be white? Mr. Brandt said the decks are 8 X 16 feet and would be made of treated wood. However, they have not specified the railing material or color yet. Chairperson Longrie-Kline said because of the white grids in the windows, the white shingles, white lampposts, and the white trim piece separating the vinyl siding colors, she felt a white railing on the deck would look more compatible with the building exterior and materials being used. Mr. Brandt said he would agree that it would be compatible with the structure. The other idea is to use a cedar railing to match the treated wood for a more natural look to blend in with nature. Chairperson Longrie-Kline asked if Mr. Brandt had an opportunity to read the fire marshal's comments? Mr. Brandt said he had read the fire marshal's comments and the width of the driveway throughout the development is to the city's specifications. Board member Driscoll asked if the community building would have shutters and window grids? Mr. Brandt said the windows would have grids but there isn't enough room to have shutters on the sides of the windows. Board member Driscoll said the door shown on the plans for the community building and the townhomes are not the same. Mr. Brandt said the doors are going to be identical, however, the draftsman drew these drawings at two different times, therefore, they are not the same on the plans. Board member Olson said in previous townhome developments the board has requested the applicant extend the stone or brick around the sides of the building exterior. She asked if the applicant intended on wrapping the stone around the building exterior or stopping the stone at the end? Mr. Brandt said they plan on using stone on the front facade only. There is little exposure on the side elevations of these townhomes and therefore there would be no benefit of wrapping the stone around the building exterior. The front elevations have high visibility and that is where they plan on making visual improvements. The side and rear elevations will have two tones of siding and rear elevations will have lots of windows and decks facing the park reserve. The park reserve will be a popular place for people to walk and enjoy nature. ? Community Design Review Board Minutes 6-22-2004 Board member Olson asked if the applicant would be installing a stop sign at the end of the driveway? Mr. Brandt said the city has required that and there would be no parking signs along both sides of the driveway. Board member Shankar asked if the CDRB should be approving the plans they have in front of them or would the applicant be submitting new plans showing the items that are missing on the plans? Mr. Brandt said the new plans which he will submit to city staff prior to the issuance of a building permit would show the window grids, shutters, stone elements on the front fa~;ade, and lighting and he would add the trim board between the different vinyl colors to the plans. Board member Ledvina said he thinks the site plan is well thought out and has been designed to maximize the space they have on this difficult site. However, the ideal situation would have been the development of the front lots and this back lot at the same time. Board member Olson said the applicant has done his homework. She likes the fact that the applicant has additional garage space since some people never have enough garage space. She likes the lampposts and the Iow voltage lighting he plans on using for the landscaped areas. Chairperson Longrie-Kline likes the lampposts and the lighting and she prefers white as the consistent color in this development. Board member Ledvina moved to approve the plans date-stamped May 24, 2004, (site plan, landscape plan, grading and drainage plans and building elevations) and the elevation for the maintenance building submitted at the June 22, 2004, community design review board meetinq for the Mapletree Townhomes on the west side of Southlawn Drive. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: (changes made by the community design review board to the original conditions are underlined if added and stricken if deleted): Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: Have the city engineer approve final construction and engineering plans. These plans shall include: grading utility drainage, erosion control, tree sidewalk and driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation and contour information. Community Design Review Board 10 Minutes 6-22-2004 (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as may be required by the watershed board or by the city engineer. (d) Show all proposed slopes steeper than 3:1 on the proposed construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. This shall include covering these slopes with wood-fiber blankets and seeding them with a "no mow" vegetation rather than using sod or grass. (e) Show all retaining walls on the plans. Any retaining walls more than four feet tall require a building permit from the city. (f) Show as little disturbance and tree removal as possible on the west and south sides of the site (near the park). (3) The tree plan shall: (a) Be approved by the city engineer before site grading or tree removal. (b) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. In addition, this plan shall show the planting of at least 10 replacement trees on the site. (c) Show the size, species and location of the replacement trees. The deciduous trees shall be at least two and one half (2¼) inches in diameter and shall be a mix of red and white oaks and sugar maples. (d) Be consistent with the approved grading and landscaping plans. (e) Show no tree removal beyond the approved grading and tree limits. (4) All the parking areas and driveways shall have continuous concrete curb and gutter except where the city engineer decides that it is not needed. (5) The design of the ponding area and the rainwater garden(s) shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off-site utility, grading or drainage easements and for recording all necessary easements. (6) The driveways shall meet the following standards: 24-foot width-no parking on either side and 28-foot width parking on one side Community Design Review Board Minutes 6-22-2004 The developer or contractor shall post the driveways with no parking signs to meet the above-listed standards. (7) The developer shall disturb as little as possible of the area along the west and south property lines. The applicant shall change the grading plan for this part of the site as recommended by the city engineer. bo Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. Submit a revised landscape plan to staff for approval that incorporates the following details: (1) All trees would be consistent with city standards for size, location and species. (2) The manicured or mowed areas from the natural areas. This shall include planting (instead of sodding) the disturbed areas around the ponding area and the rainwater gardens with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance and shall extend at least four feet from the ordinary high water mark (OHWM) of the pond. This is to reduce maintenance costs and to reduce the temptation of mowers to encroach into the gardens. Specifically, the developer shall have the natural areas seeded with an upland mixture and lowland mixtures as appropriate. (3) The maple trees must be at least 2¼ inches in caliper, balled and burlapped. (4) The plantings proposed around the front of the units shown on the landscape plan date-stamped May 24, 2004, shall remain on the plan. (5) In addition to the above, the contractor shall sod all front, side and rear yard areas (except for mulched and edged planting beds and the area within the ponding area). (6) The contractor shall restore the Southlawn Drive boulevard with sod. (7) Adding ten more evergreen trees (Black Hills spruce or Austrian pines) along the north and east property lines of the site (in Detail areas C and D). These trees are to be at least six feet tall and the contractor shall plant trees in staggered rows on the berm. (8) As much of the existing vegetation (including the trees) remaining along the westerly and southerly property lines as possible. (9) Foundation plantings near and around the buildings and additional screening (with trees and other materials) between the proposed buildings and Southlawn Drive. Community Design Review Board Minutes 6-22-2004 (10) The in-ground lawn-irrigation system. Submit an in-ground lawn-irrigation plan to staff showing the location of sprinkler heads. e. Get the necessary approvals and permits from the watershed district. Submit a revised site lighting plan for city approval. This plan shall show how the lighting on the buildings would add to the site lighting, and the plan should have additional lighting along the main driveway, so it is adequately lit. This plan also shall show details about the proposed light poles and fixtures to ensure they are a design that hides the bulb and lens from view to avoid nuisances. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right-of-ways and from adjacent residential properties. This plan shall also show details about the white-colored freestanding lights that were displayed and approved at the June 22, 2004, community design review board. Have the Saint Paul Regional Water Services (SPRWS) approve the proposed utility plans. ho The fire chief shall approve the access to the back (west side) of the buildings for firefighting needs. Submit plans for city staff approval for any outdoor trash or recycling containers and enclosures. If the developer wants to build such facilities, the enclosure shall have materials that are compatible with the buildings, and they shall have gates that are 100 percent opaque. Submit for city approval revised building plans and elevations that show or include (but are not limited to) white shutters and white window grids, white balcony railings, a white-colored trim band located between the two stories on the north, west, and east elevations of the town houses that separates the two beige colors of vinyl siding, and provide more detail about the brick or stone accents. These plans also should reflect that all utility meters are located on the north side of each town house, on the lower level, within the recessed area. Submit for city staff approval the site and building plans and elevations for the · ',---;,,* ...... / ....... ;* .... '~ garage buildings. These buildings shall be at least 10 feet apart and shall have a style, finish, materials and colors consistent with the main buildings on the site. Present to staff for approval color building elevations or building material samples of all elevations of the town houses, maintenance/community building, and garages. These elevations should show that the town houses will have two- tones of beiqe-colored vinyl siding on the north, west, and east elevations with a white trim band separating the two stories; have two-tones of beige-colored vinyl siding on the second story and either brick or stone accents on the first story of the south elevation. Community Design Review Board Minutes 6-22-2004 These elevations also should show that the maintenance/community buildinq and garages would have a beiqe-colored vinyl siding with a wainscot of brick or stone. Provide the city with a letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 3. Complete the following before occupying each building: a. Replace property irons that are removed because of this construction. Restore and sod damaged boulevards. Sod all landscaped areas, except for the area within the easement, which may be seeded. Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. Install reflectorized stop signs at the exit, a handicap-parking sign for each handicap-parking space and addresses on each building for each unit. In addition, the applicant shall install "no parking" signs within the site, as required by staff. eo Construct trash dumpster and recycling enclosures as city code requires for any dumpsters or storage containers that the owners or building manager would keep outside the building. Any such enclosures must match the materials and colors of the building. Install and maintain all required landscaping and an in-ground sprinkler system for all landscaped areas (code requirement). Install on-site lighting for security and visibility that follows the approved site lighting plan. All exterior lighting shall follow the approved lighting plan that shows the light spread and fixture design. The light fixtures must have concealed lenses and bulbs to property shield glare from the adjacent street right-of-ways and the nearby homes and residential properties. Install a six-foot-high solid screening fence or additional landscaping along the east and north property lines of the site where the vegetation does not adequately screen the town houses and the parking areas from the businesses and the existing dwellings. These additional materials are to ensure there is at least six-foot-tall, 80 percent opaque screen on these sides of the site. The location, design and materials of the fence or the additional landscaping shall be subject to city staff approval. The owner shall provide all required life/safety features in the community room/building to the satisfaction of the building official and the fire marshal before allowing anyone to sleep in that space. The developer or contractor shall: Community Design Review Board Minutes 6-22-2004 ]4 (1) Complete all grading for the site drainage, complete all public improvements and meet all city requirements. (2) o VI. VII. Place temporary orange safety fencing and signs at the grading limits. (3) Remove any debris or junk from the site. If any required work is not done, the city may allow temporary occupancy if: ao The city determines that the work is not essential to the public health, safety or welfare. The above-required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. The city receives an agreement that will allow the city to complete any unfinished work. All work shall follow the approved plans. The director of community development may approve minor changes. Board member Shankar made a friendly amendment to modify number 2. letter k., and I. Chairperson Longrie-Kline made a friendly amendment to modify number 2. letter j. Board member Olson seconded. The motion passed. Ayes - Driscoll, Ledvina, Longrie-Kline, Olson, Shankar This item goes to the city council on July 12, 2004. VISITOR PRESENTATIONS Mr. Will Rossbach, city councilmember, 1386 County Road C, Maplewood, addressed the board. He invited board members to attend the Monday, June 28, 2004, city council meeting to discuss the code amendment for the CDRB Ordinance & Rules. BOARD PRESENTATIONS None. Community Design Review Board Minutes 6-22-2004 VIII. IX. 15 STAFF PRESENTATIONS a. CDRB Representation at the June 28, 2004, city council meeting Board member Longrie-Kline will represent the CDRB at the June 28, 2004, city council meeting. Items to discuss include CDRB Ordinance & Rules of Procedure changes. ADJOURNMENT The meeting was adjourned at 8:03 p.m.