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Home My WebLink About2011 01-10 City Council Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,January 10,2011 City Hall, Council Chambers Meeting No. 1-11 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE 1.Acknowledgementof Maplewood Residents Serving the Country. C.ROLL CALL Mayor’s Address on Protocol: “Welcometo the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium pleasestate your name and address clearly for the record. All comments/questions shall be posed to the Mayorand Council. The Mayor will thendirect staff, as appropriate, to answer questions or respond to comments.” D.APPROVAL OF AGENDA E.APPROVAL OFMINUTES 1.Approval of December 6, 2010, Special Council Meeting Minutes 2.Approval of December 6, 2010, Special Work Session Minutes 3.Approval of December 13, 2010, Council Manager Workshop Minutes 4.Approval of December 13, 2010, City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Swearing in of Police Officer Marcus Forsythe (No Agenda Report) CONSENT AGENDA – G.Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval Of Claims 2.Approval of Temporary Gambling Permits – Ramsey Nursing Home Foundation 3.Approval of Annual Renewal of Liquor Licenses Off-Sale, On-Sale Wine and Club 4.Approval of Resolution Directing Modification of Existing Construction Contract Supplemental Agreement No. 41, Century Avenue Improvements, Project 03-15 5.Approval of 2011 Contract Between City of Maplewood and Financial Concepts, Inc. (FCI) 6.Approval of Budget Adjustment and Transfer for 2010 Taste of Maplewood 7.Authorization to Make Payment for Eden Systems Yearly Support Contract 8.Approval of Resolution Accepting Donation From Schmelz Countryside 9.Approval of Resolution Accepting Donation From Residential Mortgage Group 10.Approval of Designation of Depositories for Investments H.PUBLIC HEARINGS 1.Western Hills Area Street Improvements, City Project 10-14 a.Public Hearing 7:00 p.m. b.Resolution Ordering Improvement After Public Hearing (4 Votes) I.UNFINISHED BUSINESS 1.Approval of Open Space and Parks Zoning Ordinance Amendment – (Second Reading) J.NEW BUSINESS 1.Approval of Conditional Use Permit Revision, Woodland Hills Church Request for a Temporary Homeless Shelter, 1740 Van Dyke Street 2.Consideration of Penalties for Tobacco and Alcohol Compliance Failures 3.Approval for an Off-Sale Intoxicating Liquor License for Hillside Wine & Spirits, Inc. 4.Approval of Rules and Procedures for City Council and Council Meetings 5.Approval of 2011 Public Hearing Policies and Procedures 6.Consideration of 2011 City Council Appointments 7.Approval of Taste of Maplewood Event K.VISITOR PRESENTATIONS L.AWARD OF BIDS M.ADMINISTRATIVE PRESENTATIONS N.COUNCIL PRESENTATIONS O.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Agenda Item E1 SPECIAL COUNCIL MINUTES MAPLEWOOD CITY COUNCIL 7:00p.m., Monday, December 6, 2010 Council Chambers, City Hall A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m.by Mayor Rossbach. B. PLEDGE OF ALLEGIANCE C.ROLL CALL Will Rossbach, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present James Llanas, Councilmember Present John Nephew, Councilmember Present D. APPROVAL OF AGENDA CouncilmemberNephewmoved to approve the agenda as submitted. Seconded byCouncilmember Koppen. Ayes – All The motion passed. E. PUBLIC HEARING 1.Public Hearing on 2011 Tax Levy and Budget a.Resolution Certifying Taxes Payable in 2011 b.Resolution Adopting a Budget for 2011 1.Finance Manager, Gayle Bauman gave the 2011 Tax Levy and Budget report and answered questions of the council. 2.Assistant City Manager, Public Works Director, Chuck Ahl gave additional information and answered questions of the council. 3.City Manager, James Antonen answered questions of the residents during the public hearing. Mayor Rossbach opened the public hearing. 1.Benjamin Maduka, Maplewood. 2.Frank Wegleitner, Maplewood. 3.Richard Loe, Maplewood. 4.Werner Hansen, Maplewood. 5.Bob Zick, North St. Paul. Mayor Rossbach closed the public hearing. December 6, 2010 1 Special City Council Meeting Minutes PacketPageNumber3of155 Councilmember Nephew moved to amend the 2011 levy and budget resolutions for a reduction of $122,000 in the budget and elimination of the contingencyfund. Seconded by Mayor Rossbach. Ayes – Mayor Rossbach, &Councilmember Nephew Nays – Councilmembers Juenemann, Koppen& Llanas The motion failed. CouncilmemberKoppenmoved to approve the resolution certifying taxes payable in 2011 and the includingacorrection of a $94 reduction in the resolution adopting a budget for 2011 proposal amount . RESOLUTION10-12-500 CERTIFYING TAXES PAYABLE IN 2011 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that: 1. The following amounts of taxes be levied for 2010, payable in 2011, upon the net tax capacity in said City of Maplewood, for the following purposes: General Fund $12,980,351 Community Center 340,000 Recreation Programs 225,000 Debt Service 3,240,403 TOTAL LEVY $16,785,754 2. In addition, there is a $717,700 market value based referendum levy for 2010 payable in 2011 to finance the debt service on the 2002 Open Space Refunding Bonds and the 2004 Fire Safety Refunding Bonds. This results in a total certified levy of $17,503,454. 3. The net tax capacity based levy of $3,240,403 for Debt Service and the market value based referendum levy of $717,700 total $3,958,103. This is a net decrease of $2,236,379.31 in the scheduled levy of $6,194,482.31. The breakdown by Debt Service Fund is attached. City of MAPLEWOODDebt Service Fund breakdown ADDITIONS ORCERTIFIED PAYABLE REDUCTIONS ORIGINALDATE2011BYDEBT BOND ISSUESPRINCIPALISSUEDDEBT LEVYRESOLUTIONLEVY GO IMP REFUNDING 1998B1,275,0001-Sep-9894,585.00-53,155.0041,430.00 GO IMP 1999A940,0001-Oct-9959,532.00-59,532.000.00 GO FIRE SAFETY 2000A3,540,0001-Jun-00315,951.00-315,951.000.00 GO IMP 2002A4,815,0001-Aug-02253,247.00-253,247.000.00 GO IMPREFUNDING 2002B3,345,0001-Nov-020.00586,450.00586,450.00 December 6, 2010 2 Special City Council Meeting Minutes PacketPageNumber4of155 GO O SPACE REFUND 2002D3,425,0001-Nov-02405,300.00-2,310.00402,990.00 GO REF 2004A2,940,0001-Apr-04328,449.062,280.94330,730.00 GO IMP 2004B13,010,0001-Aug-04298,594.77-298,594.770.00 GO TAX ABMT 2004C5,025,0001-Aug-04167,206.001,185,000.001,352,206.00 GO IMP 2004D700,0001-Aug-0455,309.00691.0056,000.00 GO IMP 2005A2,115,0001-Aug-0555,245.00-55,245.000.00 GO IMP 2006A6,085,0001-Apr-06368,602.03-169,802.03198,800.00 GO EQUIP CERT 2006B290,0001-Apr-060.000.000.00 GO IMP 2007A10,060,0001-Jul-07713,863.15-616,913.1596,950.00 GO IMP 2007B5,090,00015-Oct-07378,854.61-228,854.61150,000.00 GO IMP 2008A9,970,0001-Jul-08670,948.41-670,948.410.00 GO IMP REFUNDING 2008B1,070,0001-Jul-08121,523.50-121,523.500.00 GO IMP REFUNDING 2009A4,680,0001-Apr-09431,226.34-322,326.34108,900.00 GO IMP REFUNDING 2009B2,690,0001-Dec-09362,292.03-201,545.03160,747.00 GO 2010A11,790,00010-May-10311,343.41161,556.59472,900.00 GO TIF Refunding 2010B4,050,0008-Jul-10802,410.00-802,410.000.00 $6,194,482.31-$2,236,379.31$3,958,103.00 I hereby certify that the above schedule of bond levies to be spread on the payable 2011 tax rolls agrees with the City records and is true and correct. Copies of any resolutions which increase or reduce these levies are attached. Signed: ___________________________________ Date: _______________ Seconded by Councilmember Nephew. Ayes – Councilmembers Juenemann, Koppen, Llanas, & Nephew Nay – Mayor Rossbach The motion passed. December 6, 2010 3 Special City Council Meeting Minutes PacketPageNumber5of155 Councilmember Koppen moved to adopt the resolutionadopting the budget for 2011. RESOLUTION10-12-501 ADOPTING A BUDGET FOR 2011 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that a budget for 2011 is hereby adopted as outlined in the following summary: CAPITALDEBT OPERATINGIMPROVEMENTSSERVICE BUDGETBUDGETBUDGETTOTAL Revenues$32,657,690$1,678,650$6,306,710$40,643,050 Net other increases (2,440,690)1,556,940883,750$0 (decreases) Expenditures(32,417,020)(3,288,090)(13,729,300)($49,434,410) Net change in fund ($2,200,020)($52,500)($6,538,840)($8,791,360) balance BE IT FURTHER RESOLVED that the department appropriations totaling $32,417,020 as listed in the budget booklet are hereby approved for the 2011 Operating Budget. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2011 Capital Improvements Budget: CAPITAL IMPROVEMENT PROJECTS$45,180 FIRE TRAINING FACILITY570,000 FIRE TRUCK REPLACEMENT FUND451,730 LEGACY VILLAGE TAX ABATEMENT DISTRICT2,500 OPEN SPACE750,800 PARK DEVELOPMENT1,051,000 SEWER LIFT STATION #8217,500 TAX INCREMENT ECONOMIC DEV DISTRICT #1-539,710 TAX INCREMENT HOUSING DISTRICT #1-1500 TAX INCREMENT HOUSING DISTRICT #1-2500 TAX INCREMENT HOUSING DISTRICT #1-3500 TAX INCREMENT HOUSING DISTRICT #1-4600 TAX INCREMENT HOUSING DISTRICT #1-5600 TAX INCREMENT HOUSING DISTRICT #1-6 72,440 TAX INCREMENT HOUSING DISTRICT #1-722,210 TAX INCREMENT HOUSING DISTRICT #1-859,010 WATER AVAILABILITY CHARGE –N. ST. PAUL1,550 WATER AVAILABILITY CHARGE –ST. PAUL1,760 TOTAL CAPITAL IMPROVEMENTS $3,288,090 BUDGET APPROPRIATIONS December 6, 2010 4 Special City Council Meeting Minutes PacketPageNumber6of155 BE IT FURTHER RESOLVED that the Finance Manager shall establish a budget for each public improvementproject when the Council orders the project and that the budget amounts shall be recorded at amounts specified in the feasibility study for the project. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2011 Debt Service Budget: $10,955,000Principal 2,727,990Interest 7,740Paying Agent Fees 4,740Fees for Service 30,560Interest –Interfund Loans 3,270Investment Management Fees $13,729,300TOTAL DEBT SERVICE BUDGET APPROPRIATIONS BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are hereby adopted for financial reporting and management control. BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby adopted for management purposes only. BE ITFURTHER RESOLVED that the transfer of appropriations among the various accounts, within a fund, shall only require the approval of the Manager or his designee. However, City Council approval is required for transfers from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year except appropriations for capitalimprovement projects which shall not lapse until the project is completed or canceled by the City Council. BE IT FURTHER RESOLVED that $122,000 of the fund balance in the General Fund is designated for contingencies. Seconded by Councilmember Juenemann. Ayes – All The motion passed. F. UNFINISHED BUSINESS None. The council took a break at 9:27 p.m. The council reconvenedat 9:35. December 6, 2010 5 Special City Council Meeting Minutes PacketPageNumber7of155 G.NEW BUSINESS 1.Resolution to Approve the Insurance Labor- Management Committee’s Recommendations for Employee Insurance Benefits for 2011 a.MEDICA – Health Insurance b.HealthPartners – Dental Insurance c. Assurant – Long Term & Short-Term Disability d.Minnesota Life – Life Insurance e. Avesis – Vision Plan f.CNA – Long Term Care Insurance 1.Assistant City Manager, Public WorksDirector,Chuck Ahlgave the report and answered questions of the council. CouncilmemberNephewmoved to approve the resolution approvingthe insurance labor management committee’s recommendations for employee insurance benefits for 2011. RESOLUTION 10-12-502 Be it resolved that the Maplewood City Council hereby affirms the recommendations of Insurance Labor Management Committee regarding 2011 employee insurance benefits for the City of Maplewood. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 2.Consider Approval of 2011-2012 Collective Bargaining Agreements: a.Minnesota AFSCME Council No. 5 – Local 2725 – Clerical/Technical & Maintenance Units b.International Association of Firefighters – Firefighters Local 4470 – Fire Officers c. International Association of Firefighters – Firefighters Local 4470 – Firefighters d.Law Enforcement Labor Services, Inc. (Local 153) – Police Officers e.Law Enforcement Labor Services, Inc. (Local 173) – Police Sergeants f.Maplewood Confidential & Supervisory Association g.Maplewood Supervisory Association 1.Assistant City Manager, Public Works Director, Chuck Ahl gave the reportand answered questions of the council. 2.City Manager, James Antonen addressed the council. 3.Human Relations Attorney, Chuck Bethel addressed the council. Mayor Rossbachmoved to approve the contracts with the unions and the City of Maplewood for the years 2011 and 2012, in substantially the same form and content as provided and the city manager or his designee, be authorized to accept any minor revisions to thecontracts if needed as long as they do not substantially change any material term or condition or financial obligation of the city. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. December 6, 2010 6 Special City Council Meeting Minutes PacketPageNumber8of155 3.Approval of Resolution for the 2011 Taste of Maplewood a.City Clerk, Director Citizen Services, Karen Guilfoile answered questions of the council. table Councilmember Llanasmoved to the resolution of support for the 2011 Taste of Maplewood and requested thatstaff bring a reduced budget back to the councilfor consideration. Seconded by CouncilmemberJuenemann. Ayes – Councilmember Juenemann, Koppen& Llanas Nays – Mayor Rossbach &Councilmember Nephew table The motion to passed. H.ADJOURNMENT Mayor Rossbachadjourned the meeting at10:05p.m. December 6, 2010 7 Special City Council Meeting Minutes PacketPageNumber9of155 Agenda Item E2 MINUTES MAPLEWOOD CITY COUNCIL SPECIAL WORK SESSION MEETING 6:15 p.m., Monday,December 6, 2010 Council Chambers, City Hall A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at6:15p.m.by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present James Llanas, Councilmember Present John Nephew, Councilmember Present C.APPROVAL OF AGENDA CouncilmemberNephewmoved to approve the agenda as submitted. Seconded by Mayor Rossbach. Ayes – All The motion passed. D.UNFINISHED BUSINESS 1.Commission Interviews a.Business & Economic Development Commission i.Warren Wessel b.Planning Commission i.Joe Boeser The city councilmembers will announce the appointments atthe December 13, 2010, city council meeting. E.NEW BUSINESS None. F. ADJOURNMENT Mayor Rossbachadjourned the meeting at 6:52 p.m. December 6, 2010 1 Special Work Session Meeting Minutes PacketPageNumber10of155 Agenda Item E3 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:15 p.m., Monday,December 13, 2010 Council Chambers, City Hall A.CALL TO ORDER 5:29 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at p.m . by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Absent Kathleen Juenemann, Councilmember Marvin Koppen, Councilmember Present James Llanas, Councilmember Present Absent John Nephew, Councilmember C.APPROVAL OF AGENDA Councilmember Llanasmoved to approve the agenda as submitted. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. D.UNFINISHED BUSINESS 1.Wipers Recycling v. City of Maplewood a.Declaration of Intent to Close Meeting for Attorney Update b.City Attorney, Alan Kantrud addressed the council and gave a statement regarding closing the meeting for the purpose of discussing litigation. c. Attorney, Robin Wolpert, Green Espel, gave a report to the city council. d.Attorney, Clifford Greene, addressed the council. Mayor Rossbach moved to closethe meetingat 5:32 p.m. as permitted by State Statute 13D.05 subd. 5. Mayor Rossbach opened the meeting6:45 p.m. 2.Discussion on North St. Paul JPA on Recreation Services a.Park & Recreation Director, DuWayne Konewko introduced the item. b.Mayor, North St. Paul, Mike Kuehn addressed the council. c. City Manager, Wally Wysopal addressed the council. E.NEW BUSINESS None. December 13, 2010 1 City Council Manager Workshop Minutes PacketPageNumber11of155 F. ADJOURNMENT Mayor Rossbachadjourned the meeting at 6:52 p.m. December 13, 2010 2 City Council Manager Workshop Minutes PacketPageNumber12of155 Agenda Item E4 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday,December 13, 2010 Council Chambers, City Hall Meeting No.25-10 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m.by Mayor Rossbach. B.PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present at 7:15 p.m. Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present James Llanas, Councilmember Present Absent John Nephew, Councilmember D. APPROVAL OF AGENDA The following items were added to the agenda by the city council: F2.Snow Report – Mayor Rossbach N1.Local Businesses – Councilmember Llanas N2.Snow Removal – Councilmember Llanas CouncilmemberLlanasmoved toapprove the agenda as amended. Seconded by Councilmember Koppen. Ayes – All The motion passed. E. APPROVAL OF MINUTES 1.Approval of November 15, 2010, Council Manager Workshop Minutes Councilmember Llanasmoved toapprove the November 15, 2010, city council workshop minutes as submitted. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. December 13, 2010 PacketPageNumber13of155 1 City Council MeetingMinutes 2.Approval of November 22, 2010, Council Manager Workshop Minutes Mayor Rossbachmoved toapprove the November 22, 2010, city council workshop minutes as submitted. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. 3.Approval of November 22, 2010, City Council Meeting Minutes CouncilmemberLlanasmoved toapprove the November 22, 2010, city council meeting minutes as submitted. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. 4.Approval of November 29, 2010, Council Manager Workshop Minutes Councilmember Koppenmoved toapprove the November 29, 2010, city council workshop minutes as submitted. Seconded by Mayor Rossbach. Ayes – Mayor Rossbach & Councilmember Koppen Abstention – Councilmember Llanas The motion passed. F. APPOINTMENTS AND PRESENTATIONS SNOW UPDATE – City Engineer, Deputy Public Works Director, Michael Thompson gavean update regarding the snow removal and snow plowing over the weekend. 1.Commissioner Appointments a.Planning Commission b.Police Civil Service Commission c. Business & Economic Development Commission 1.Assistant City Manager, Public Works Director, Chuck Ahl gave the update. CouncilmemberJuenemannmoved toapprove the resolution appointing the candidates to the commissions. RESOLUTION10-12-503 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Planning Commission - Tuschar Desai; term expires December 31, 2013 - Joe Boeser; term expires December 31, 2013 December 13, 2010 PacketPageNumber14of155 2 City Council MeetingMinutes - Lorraine Fischer; term expires December 31, 2013 Police Civil Service Commission - Debra Birkholz; term expires December 31, 2013 Business & Economic Development Commission - Christine Novak; term expires September 30, 2011 - Warren Wessel; term expires September 30, 2011 Seconded by CouncilmemberKoppen. Ayes – All The motion passed. G. CONSENT AGENDA 1.Councilmember Juenemannmoved to approve items 1-16 and 19. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 2.Mayor Rossbach moved to approve item17. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. 3.Mayor Rossbach moved to approve item18. Seconded by CouncilmemberJuenemann. Ayes – All Nay – Councilmember Koppen The motion passed. 1. Approval of Claims CouncilmemberJuenemannmoved Approval of Claims. ACCOUNTS PAYABLE: $ 1,858,794.98Checks #82960thru #83032 Dated 11/17/10 thru 11/23/10 $ 347,773.02Disbursements via debits to checking account Dated 11/15/10 thru 11/19/10 $ 1,189,557.01Checks #83033thru #83056 Dated 11/30/10 $ 119,559.28Disbursements via debits to checking account Dated 11/22/10thru 11/26/10 __________________ $ 3,515,684.29Total Accounts Payable December 13, 2010 PacketPageNumber15of155 3 City Council MeetingMinutes PAYROLL $ 505,601.75Payroll Checks and Direct Deposits dated 11/26/10 $ 2,392.75Payroll Deduction check #1009683thru #1009685 dated 11/26/10 ___________________ $ 507,994.50Total Payroll GRAND TOTAL $ 4,023,678.79 Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 2.Approval of Lawful Gambling License for Hill-Murray Mothers’ Club at 5-8 Tavern & Grill Councilmember Juenemannmoved toapprove the resolution for the Lawful Gambling license for Hill-Murray Mothers’ Club at 5-8 Tavern & Grill. RESOLUTION10-12-504 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premise license for lawful gambling is approved for Hill-Murray Mothers Clubto operate at 5-8 Tavern & Grill, located at 2289 Minnehaha Avenue, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said license application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 3.Approval of Resolution Accepting Donation to the Fire Department fromNadeau Family Councilmember Juenemann moved toapprove the resolution for the $1,520 donation in memory of the Nadeaus and that the necessary budget adjustments be made to the 2010 EMS fund 606- 403-4160 to reflect this donation. December 13, 2010 PacketPageNumber16of155 4 City Council MeetingMinutes RESOLUTION 10-12-505 AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, The Nadeau Family wishes to grant the city of Maplewood a check in the amount of $1,520, and; WHEREAS, The Nadeau Family has instructed that the City will be required to use the aforementioned for: use by the fire department to directly improve their service to the community, and; WHEREAS, the city of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a four-fifths majority of its governing body’s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood CityCouncil passed this resolution by four-fifths or more majority vote of its membership on December 13, 2010. Signed: Signed: Witnessed: ___________________________________________________________________________ (Signature) (Signature) (Signature) Mayor ____ Chief of Fire City Clerk_________________ (Title) (Title) (Title) ___________________________________________________________________________ (Date) (Date) (Date) Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 4.Approval of Resolution Accepting Donation to the Police Department from Residential Mortgage Group Councilmember Juenemannmoved toapprove the resolution to accept the $100 donation to the police department from Residential Mortgage Group. December 13, 2010 PacketPageNumber17of155 5 City Council MeetingMinutes RESOLUTION 10-12-506 AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, Residential Mortgage Group (RMG) wishes to grant the City of Maplewood the following: $100, and; WHEREAS, Residential Mortgage Grouphas instructed that the City will be required to use the aforementioned for: use by the Police Department to directly improve the community where the donators will be living, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a super majority of its governing body’s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by a super majority vote of its membership on December 13, 2010. Signed:Signed:Witnessed: _______________________________________ ___________________ (Signature) (Signature) (Signature) Mayor______________Chief of Police_________ City Clerk____________ (Title) (Title) (Title) ________________________________________ ____________________ (Date) (Date) (Date) Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 5.Request Approval to Enter into Two Agreements withBrodin Studios CouncilmemberJuenemann moved toapprove entering into two agreements with Brodin Studios for the production of a “Bas Relief Portrait Plaque” and “Call to Duty Sculpture” as a memorial to Sergeant Joseph Bergeron and the officers of the Maplewood Police Department. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. December 13, 2010 PacketPageNumber18of155 6 City Council MeetingMinutes 6.Approval of 2011 Animal Control Contract CouncilmemberJuenemannmoved toapprove the 2011 Animal Control Contract. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 7.Fall 2010Clean Up Event Summary CouncilmemberJuenemannmoved toapprove the Fall 2010 Clean Up Event Summary. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 8.Approval of Conditional Use Permit Review, Liberty Classical Academy and First Evangelical Free Church, 2696 Hazelwood Street Councilmember Juenemannmoved toapprove the CUP for the PUD at 2696 – 2730 Hazelwood Street and it shall be reviewed again if a major change is proposed or a problem arises. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 9.Approval of Conditional Use Permit Review, T-Mobile Tower – Harmony Learning Center, 1961 County Road C East CouncilmemberJuenemannmoved tothe CUP for T-Mobile Tower – Harmony Learning Center, 1961 County Road C East, and it shall be reviewed again in one year. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 10.Approval of Commercial Use Antennas and Towers Ordinance Amendment – Second Reading CouncilmemberJuenemannmoved toapprove the changes to the Commercial Use Antennas and Towers Ordinance as recommended by the Planning Commission. ORDINANCE 910 AN ORDINANCE AMENDING THE COMMERCIAL USE ANTENNAS AND TOWERS REQUIREMENTS The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: Section 1 . Additions are underlined and deletions are crossed out: Section 44-1327. Communication towers proposed in residential districts. December 13, 2010 PacketPageNumber19of155 7 City Council MeetingMinutes No person shall build or install a tower in a residential zoning district without obtaining a conditional use permit from the city council. Such a tower shall be subject to,but not limited to, the following conditions: Section 44-1330. Removal of abandoned or damaged towers. Any tower and/or antenna that is not used for one yearshall be deemed abandoned and shall may be required tobe removed in the same manner and pursuant to the same procedures as for dangerous or unsafe structures established by Minn. Stats. §§ 463.15—463.26. Section 2. This ordinance shall take effect after publishing in the official newspaper. The Maplewood City Council approved this ordinance amendment on December 13, 2010. __________________ Attest: Mayor __________________ City Clerk Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 11.Design Approval – The Woodlands of Maplewood – Sophia Avenue, East of McMenemy Councilmember Juenemann moved toapprove the new building elevations and landscape plans date-stamped November 9, 2010 and approve the previous September 12, 2005, site plan and grading and drainage plans for the Woodlands of Maplewood townhouses on the east side of McMenemy Street north of Kingston Avenue. The city bases this approval on the findings required by the code. The developer or contractor shall dothe following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.Complete the following before the city issues a building permit: a. Comply or continue compliance with all engineering requirements as outlined in 2A of the May 22, 2007 community design review board’s minutes. b.Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. c. Submit revised building elevations and a landscape plan to staff for approval that incorporates the following details: (1) All lawn areas shall be sodded. The city engineer shall determine the vegetation within the ponding area. (2) The addition of eight-foot-tall trees (Black Hills spruce or Austrian pines)and/or fencing for screening along the west and south sides of the site. December 13, 2010 PacketPageNumber20of155 8 City Council MeetingMinutes (3) The developer shall install landscaping in the ponding areas to break the appearance of the deep hole and to promote infiltration. Such landscaping shall be approved by the city engineer and shall be shown on the project landscape plans. (4) Showing in-ground irrigation, including the location of the sprinkler heads, for all landscape areas (code requirement). (5) The plantings proposed around the front of the units shown on the landscape plan date-stamped November 9, 2010, shall remain on the plan. (6) A concrete walk from the driveway to the door of each unit. (7) The manicured or mowed areas from the natural areas. This shall include planting (instead of sodding) the disturbed areas around the ponding area with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance and shall extend at least four feet from the ordinary high water mark (OHWM) of the pond. This is to reduce maintenance costs and to reduce the temptation of mowers to encroach into the gardens. Specifically, the developer shall have the natural areas seeded with an upland mixture and lowland mixtures as appropriate. (8) In addition to the above, the contractor shall sod all front, side and rear yard areas (except for mulched and edged planting beds and the area within the ponding area). (9) The contractor shall restore the McMenemy Street and Kingston Avenue boulevards with sod. (10)Shall be approved by the city engineer before site grading and shall be consistentwith the approved grading and landscape plans. (11)Shows in detail the landscape or ground treatment for the areas between the driveways of the double dwellings. (12)Per staff approval, the landscaping plan shall be revised to show adequate screening between units and of the mechanical equipment associated with each unit. (13)Building elevations shall be revised to show shared ridge vents as allowed by building code. The front building elevations shall be revised to show the thin cut stone used on the garages be limited in height to the level of the wainscoting location also on the front elevations. (14)All twin homes shall be of the same color. (15)The developer shall use no more than three home colors throughout the development and all units must share the same shingle color. d.Show that Ramsey County has recorded the final plat for this development. e.Get the necessary approvals and permits from the watershed districts. f. Submit a site lighting plan for city approval. This plan shall show the existence of the seven street lights and how the lighting on the buildings would add to the site lighting. This plan also shall show details about the proposed light fixtures to ensure they are a design that hides the bulb and lens from view to avoid nuisances. The light fixtures must have concealed December 13, 2010 PacketPageNumber21of155 9 City Council MeetingMinutes lenses and bulbs to properly shield glare from the adjacent street right-of-ways and from adjacent residential properties. g. Have the Saint Paul Regional Water Services approve the proposed utility plans. h.The developer or builder will pay the city Park Availability Charges (PAC fees) at the time of the building permit for each housing unit. i.Submit the homeowners’ association bylaws and rulesto the city for approval by the city staff. These are to assure that there will be one responsible party for the care and maintenance of the common areas, outlots, the private utilities, trails, sidewalks, signs, landscaping and retaining walls. j. Providethe city with a letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 3.Complete the following before occupying each building: a.Replace property irons that are removed because of this construction. b.Restore and sod damaged boulevards and sod all turf areas. c. Complete all landscaping and turf irrigation for that building and its rainwater garden(s). d.Install the required concrete curb and gutter. e.Install a reflectorized stop sign at the exits onto McMenemy Street and addresses on each building for each unit. In addition, the applicant shall install “no parking” signs within the site, as required by staff. f.Install and maintain all required trees and landscaping (including the plantings around each unit and around the pond) and an in-ground sprinkler system for all landscaped areas (code requirement). g.Install on-site lighting for security and visibility that follows the approved site lighting plan. All exterior lighting shall follow the approved lighting plan that shows the light spread and fixture design. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right-of-ways and the nearby homes and residential properties. h.Install a six-foot-high solid screening fence or additional eight-foot-high trees along the west and south property lines of the site where the vegetation does not adequately screen the town houses from the existing dwellings. These additional materials are to ensure there is at least a six-foot-tall, 80 percent opaque screen on these sides of the site. The location, design and materials of the fence or the additional landscaping shall be subject to city staff approval. i.The developer or contractor shall: (1)Complete all grading for the site drainage, complete all public improvements and meet all city requirements. (2)Place temporary orange safety fencing and signs at the grading limits. (3)Remove any debris or junk from the site. 4.If any required work is not done, the city may allow temporary occupancy if: December 13, 2010 PacketPageNumber22of155 10 City Council MeetingMinutes a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June 1 of the next year if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. 5.All work shall follow the approved plans. The director of community development may approve minor changes. 6.Provide a sign and landscape plan for the entrance and island at McMenemy Street for city staff approval. The monument sign shall be no more than six feet tall and shall have materials that are consistent with and architecturally compatible with the buildings within the development. The landscaping shall be compatible with the extreme conditions of the location and the materials shall need little or no maintenance. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 12.Approval of Final Plat – The Woodlands of Maplewood Second Addition (Sophia Avenue, East of McMenemy Street) Councilmember Juenemann moved toapprove the final plat for The Woodlands of Maplewood Second Addition date-stamped October 20, 2010. This approval is subject to the county recording the deeds, deed restrictions and homeowner’s association documents required by the city and the developer meeting all the conditions of the city engineer. Seconded by Councilmember Llanas. Ayes – All The motion passed. 13.Approval of Resolution Ordering Transfer of Funds for Sanitary Sewer Main Televising the Woodlands of Maplewood, Project 05-04 Councilmember Juenemannmoved toapprove the resolution ordering the transfer of funds for sanitary sewer main televising for The Woodlands of Maplewood, Project 05-04. RESOLUTION 10-12-507 ORDERING TRANSFER OF FUNDS FOR SANITARY SEWER MAIN TELEVISING th WHEREAS, on this 13day of December 2010,the adoption of the resolution ordering transfer of funds for sanitary sewer main televising, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.The finance director is hereby authorized to transfer $1,120.00into the Sanitary Sewer budget (601-508-000-4010)from the The Woodlands of Maplewood, Project 05-04 (Fund 807), for the costs for televising and cleaning of the sanitary sewer mains. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. December 13, 2010 PacketPageNumber23of155 11 City Council MeetingMinutes 14.Approve Purchase of Jet/Vac Sewer Truck Councilmember Juenemannmoved toapprove entering into contracts with Flexible Pipe Equipment and Nuss Truck & Equipment. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 15.Approval of Resolution Directing Modification of Existing construction Contract, Supplemental Agreement No. 42 CouncilmemberJuenemannmoved toapprove the resolution directing modification of existing construction contract, supplemental agreement No. 42, for City Project 03-15. RESOLUTION10-12-508 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 03-15, SUPPLEMENTAL AGREEMENT NO. 42 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered improvements to Project 03-15, Century Avenue Improvements, and has concurred with a contract let by Ramsey County and in accordance to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as City Project 03-15 including Supplement Agreement No. 42. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1.The Mayor and City Engineer are hereby authorized and directed to modify the existing contract by executing said Supplemental Agreement No. 42 which is an increase of $508.75. th Adopted by theMaplewood City Councilon this 13day of December 2010. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 16.Request Approval to Apply for Certified Local Government Status Councilmember Juenemannmoved to approve the City of Maplewood apply for Certified Local Government Status with the Minnesota State Historic Preservation Office. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 17.Approval of a Resolution Authorizing the city to Participate in the Minnesota GreenStep Cities Program Mayor Rossbachmoved toapprove the resolution which authorizes the city of Maplewood to participate in the Minnesota GreenStep Cities recognition program. Adopting the resolution and working toward GreenStep cities recognition will further the city’s environmental planning efforts. December 13, 2010 PacketPageNumber24of155 12 City Council MeetingMinutes RESOLUTION NO.10-12-509 CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION AUTHORIZING THE CITY OF MAPLEWOOD TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM WHEREAS, uncertainty in energy prices and the transition away from fossil fuel energy sources present new challenges and opportunities to both the City of Maplewood and to the economic health of its citizens and businesses; and WHEREAS, climate changes have been observed in Minnesota and have the potential to negatively impact local, regional and state economies; infrastructure development; habitat; ecological communities, including native fish and wildlife populations; spread invasive species and exotic diseases; reduce drinking water supplies and recreational opportunities; and pose health threats to our citizens; and WHEREAS, local governments have the unique opportunity to achieve both energy use and climate change gas reductions throughbuilding and facilities management; land use and transportation planning; environmental management; and through economic and community development; and WHEREAS, efforts to address energy and climate issues provide an opportunity to move toward energy self-reliance and greater community resiliency; provide environmentally healthy and cheaper-to- operate public buildings; encourage new economic development and local jobs; and support local food and renewable energy production; and WHEREAS, the City of Maplewood has adopted the U.S. Mayors Climate Protection Agreement on June 23, 2008, which commits the city to reducing emissions and pollution in city operations and the community; and WHEREAS, in September 2008, the City of Maplewood formed a working group (Maplewood Green Team) to review and make recommendations on how the city can realistically and feasibly reduce emissions and pollution now and in the future based on the goals and objectives of the U.S. Mayors Climate Protection Agreement; and WHEREAS, Minnesota Session Laws 2008, Chapter 356, Section 13 directed the Minnesota Pollution Control Agency (“MPCA”) and Office of Energy Security in the Department of Commerce (“Office of Energy Security”), in collaboration with Clean Energy Resource Teams (“CERTs”), to recommend municipal actions and policies that work toward meeting the State’s greenhouse gas emissions reduction goals; and WHEREAS, the Next Generation Act of 2007, Minnesota Session Laws 2007 - Chapter 136: (1) sets State greenhouse gas emissions reduction goals of cutting emissions to 15 percent below 2005 levels by 2015, 30 percent below 2005 levels by 2025, and 80 percent below 2005 levels by 2050;(2) sets a State energy conservation goal of achieving annual energy savings equal to 1.5 percent of annual retail energy sales of electricity and natural gas; (3) establishes an energy policy goal that the per capita use of fossil fuel as an energy input be reduced by 15 percent by the year 2015, through increased reliance on energy efficiencyand renewable energy alternatives; December 13, 2010 PacketPageNumber25of155 13 City Council MeetingMinutes (4) Establishesan energy policy goal that 25 percent of the electricity used in the state be derived from renewable energy resources by the year 2025; and WHEREAS, a broad coalition of public and private stakeholders including the League of Minnesota Cities, the MPCA, Office of Energy Security and CERTs responded to the 2008 legislation by establishing the Minnesota GreenStep Cities program to provide a series of sustainable development best practices focusing on local government opportunities to reduce energy use and greenhouse gases; and WHEREAS, the Minnesota GreenStep Cities program assists in facilitating technical assistance for the implementation of these sustainable development best practices; and WHEREAS, the Minnesota GreenStep Cities program provides cost-effective sustainable development best practices in the following five categories: (1) Buildings and Lighting; (2) Transportation; (3) Land Use; (4) Environmental Management; and (5) Economic and Community Development; NOW, THEREFORE, be it resolved that the City Council of the City of Maplewood does hereby authorize the City of Maplewood (the “City”) to participate in the Minnesota GreenStep Cities program. Be it further resolved that the City: Appoints Shann Finwall, Environmental Planner, to serve as the city’s GreenStep coordinator to facilitate best practice implementation;and Will facilitate the involvement of community members, civic, business and educational organizations, and other units of government as appropriate in the planning, promoting and implementing of GreenStep Cities best practices; and Will identify a short list of best practices for initial implementation by March 2011; and Will claim credit for having implemented and will implement in total at least 16 required and optional GreenStep best practices that will result in energy use reduction, economic savings and reduction in the community’s greenhouse gas footprint. A summary of the city’s implementation of best practices will be posted on the Minnesota GreenStep Cities web site. Adopted this 13thday of December 2010. By:Attest: ___________________________________________________________________ MayorCityClerk Seconded by CouncilmemberKoppen. Ayes – All The motion passed. 18.Consider Revisions to Format and Dates for Citizen Forum in 2011 Mayor Rossbachmoved toapprove revisions to format and dates for the Citizen’s Forum in 2011. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. December 13, 2010 PacketPageNumber26of155 14 City Council MeetingMinutes 19. Approval ofResolution Directing Modification of Existing Construction Contract, Change Order No. 1, Lift Station No. 8 Upgrades, Project 10-01 Councilmember Juenemannmoved toapprove the resolution directing modification of existing construction contract, change order no. 1, for city project 10-01. RESOLUTION 10-12-510 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 10-01, CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 10-01,Lift Station No. 8 Upgrades,and haslet a construction contract pursuant to Minnesota Statutes, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 10-01, Change Order No.1. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: 1.The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No.1 in the amount of $3,443.88. The revised contract amount is $148,093.88. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. H. PUBLIC HEARING 1.Open Space and Parks Zoning Ordinance Amendment – (First Reading) a.Planner, Michael Martin gave the report and answered questions of the council. MayorRossbach opened the public hearing. No one came forward to address the council. Mayor Rossbach closed the public hearing. Councilmember Koppenmoved toapprove the (First Reading) for the Open Space and Parks Zoning Ordinance Amendment. Seconded by Mayor Rossbach. Ayes – All The motion passed. I.UNFINISHED BUSINESS 1.Consider Contract Revisions for Installation of Solar Panel Array at Maplewood Community Center a.City Attorney, Alan Kantrud gave the report and answered questions of the council. b.Mr.Richman, Senior Energy Analyst and Solar Business Developer, Parsons Electric, addressed and answered questions of the council. December 13, 2010 PacketPageNumber27of155 15 City Council MeetingMinutes Councilmember Llanasmoved toauthorize the Mayor and City Manager to enter into an and grant authorization to enter into all the required exclusive Performance Contract documents with Parsons Electric for a solar panel application at the Maplewood Community Center. City Attorney, Kantrud made a friendly amendment to grant authorization to enter into all the required documents. Councilmembers Llanas and Koppen agreed to the friendly amendment. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. J.NEW BUSINESS 1.Approval Authorizing Purchase of Union Cemetery Property a.Park & Recreation Director, DuWayne Konewko gave the report and answered questions of the council. Councilmember Juenemannmoved toapprove the purchase agreement for the acquisition of 1.91 acres of property from Union Cemetery. Furthermore, approving that monies from the Open Space Acquisition Fund totaling $160,000 be used to pay for this property. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. 2.Approval of Western Hills area Street Improvements, City Project 10-14, Resolution Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications and Calling for Public Hearing a.City Engineer, Deputy Public Works Director, Michael Thompson, gave the report and answered questions of the council. b.Assistant City Engineer, Steve Love, addressed and answered questions of the council. CouncilmemberJuenemannmoved toapprove the resolution accepting the feasibility report, authorizing the preparation of plans and specifications, and calling for a public hearing for 7:00 p.m., Monday, January 10, 2010, for the Western Hills Area Street improvements, City Project 10- 14. RESOLUTION10-12-511 ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolutions of the council adopted July 26, 2010, a report has been prepared by the city engineering division with reference to the improvement of Western Hills Area Street Improvements, City Project 10-14, and this report was received by the council on December 13, 2010, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: December 13, 2010 PacketPageNumber28of155 16 City Council MeetingMinutes 1.The council will consider the Western Hills Area Street Improvements, City Project 10-14 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $7,152,700. 2.The city engineer or designated staff engineer is the engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 3.The finance director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $7,152,700 shall be established. The proposed financing plan is as follows: TOTAL % OF TOTAL AMOUNTPROJECT FUNDING SOURCE G.O. IMPROVEMENT BONDS$2,944,20041% SANITARY SEWER FUND$412,4005% ENVIRONMENTAL UTILITY FUND$1,560,20022% SPECIAL BENEFIT ASSESSMENT$1,691,30024% ST. PAUL WATER$443,8006% W.A.C. FUND$40,8001% DRIVEWAY REPLACEMENT PROGRAM$60,0001% TOTAL FUNDING$7,152,700100% th 4.A public hearing shall be held on such proposed improvement on the 10day of January, 2011 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. th Approved this 13day of December 2010. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. 3.Approval for an Off-Sale Intoxicating Liquor License for Hillside Wine & Spirits, Inc. a.City Clerk, Director Citizen Services, Karen Guilfoile gave the report and answered questions of the council. table Councilmember Juenemannmoved to the approvalof the Off-Sale Intoxicating Liquor License for Hillside Wine & Spirits, Inc.until January 10, 2011. Seconded by Mayor Rossbach. Ayes – All table The motion to passed. 4.Approval for an On-Sale Intoxicating Liquor License for Osaka Sushi, Inc. a.City Clerk, Director Citizen Services, Karen Guilfoile gave the report and answered questions of the council. b.City Attorney, Alan Kantrud addressed and answered questions of the council. c. A representative from Osaka Sushi, Inc. addressed thecouncil. Mayor Rossbachmoved toapprove the On-Sale Intoxicating Liquor License for Osaka Sushi, Inc., at 1900 County Road D East. Seconded by CouncilmemberKoppen. Ayes – All December 13, 2010 PacketPageNumber29of155 17 City Council MeetingMinutes The motion passed. 5.Approval of Joint Powers Agreement with City of North St. Paul for Recreation Program a.Park & Recreation Director, DuWayne Konewko gave the report and answered questions of the council. Councilmember Koppen moved toapprove the joint powers agreement with the City of North St. Paul to provide recreation program services for a period of four years beginning January 1, 2011, and ending on December 31, 2014. Seconded by CouncilmemberJuenemann. Ayes – All The motion passed. 6.Rezoning of 2433 Highwood Avenue From F (Farm Residential) to R1 (single dwelling residential) a.Planner, Michael Martingave the report and answered questions of the council. Mayor Rossbach moved toapprove the resolution rezoning the southerly half of 2433 Highwood Avenue from F (farm residential) to R1 (single dwelling residential). REZONING RESOLUTION10-12-512 WHEREAS ,the City of Maplewood city staffproposed a change to the city's zoning map from F (farm residential) to R1 (single dwelling residential); WHEREAS , this zoning map change applies to the south half of the propertylocated at 2433 Highwood Avenue. The property identification number for the affected property is: 13-28-22-24-0098 WHEREAS ,this rezoning is proposed to eliminate the split zoning of this property and for compatibility with the city’s comprehensive land use plan. WHEREAS , the history of this change is as follows: 1.OnNovember 16, 2010, theplanning commission held a public hearingto consider this rezoning. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements prior to their recommendation. 2.On December 13, 2010, the city council discussed the proposed zoning map change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council passedthe above-described change in the zoning mapfor the following reasons: 1.This proposed rezoning would removethe splitzoning byreplacing the F, farm zoning classification with the R1, single dwelling zoning classification. December 13, 2010 PacketPageNumber30of155 18 City Council MeetingMinutes 2.This change would comply with the comprehensive land use plan low density residential classification. 3.The proposed rezoning would meet the following five criteria for a zoning map revision as required by city ordinance: a.Assure itself that the proposed change is consistent with the spirit, purpose and intent of this chapter. b.Determine that the proposed change will not substantially injure or detract from the use of neighboring properties or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. c. Determine that the proposed change will serve thebest interests and conveniences of the community, where applicable, and the public welfare. d.Consider the effect of the proposed change upon the logical, efficient and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. e.Be guided in its study, review and recommendation by sound standards of subdivision practice where applicable. The Maplewood City Council approved this resolution on December 13, 2010. Seconded by CouncilmemberLlanas. Ayes – All The motion passed. 7.Approval of Award of Contracts for Fire Station Sleeping Quarters a.Maplewood Fire Chief, Steve Lukin gave the report and answered questions of the council. CouncilmemberJuenemannmoved toapprove no more than $24,000 in expenses for remodeling at stations two and seven and authorize the city manager to approve the lowest quote. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. K.VISITOR PRESENTATIONS 1.Dave Schelling, Maplewood.Mr. Schelling discussed a variety of topics. Recycling in the city, the budget, the purchasing of Gethsemane Park, and overall spending in the city. 2.Mark Jenkins, Maplewood.Mr. Jenkins stated not many cities offer a Citizens Forum. Mr. Jenkinsfelt it was appropriate to have the forums on aquarterly basis andrecommended that specific issues be discussed. 3.Bob Zick, North St. Paul. Mr. Zick discussed a variety of subjects. Specifically the citybudget and his concerns with the spending in the city. He had concerns regarding the closing of fire stations. December 13, 2010 PacketPageNumber31of155 19 City Council MeetingMinutes L.AWARD OF BIDS 1.Approval of Award of Bid for Maplewood Community Center Catering Contracts a.Park & Recreation Director, DuWayne Konewko, gave the report and answered questions of the council. Councilmember Llanas moved toapprove the contract with Hospitality Catering Corporation, Kanes Catering and Vincenzo Catering for food catering service for the Maplewood Community Center Banquet Event Center for a duration of three years beginning January 1, 2011, and running through December 31, 2013. Seconded by CouncilmemberKoppen. Ayes – All The motion passed. M.ADMINISTRATIVE PRESENTATIONS None. N.COUNCIL PRESENTATIONS 1.Local Businesses- Councilmember Llanas Councilmember Llanas encouraged residents to support theirlocal businesses in our community that support the local tax basein Maplewood. 2.Snow removal – Councilmember Llanas Councilmember Llanas stated he noticed people in the community helping others remove snow and recommended that people continue to assist their neighbors or people in need as a way of supporting each other. Councilmember Juenemann thanked the staff for the work they did in the city in2010 and wished everyone a happy holiday season. Mayor Rossbach stated this is the last council meeting of the year and he wanted to wishthe Maplewood residents a happy holiday season and that he andthe city councilmembers look forward to continuing to serve the citizens in 2011. O.ADJOURNMENT Mayor Rossbachadjourned the meeting at 9:33p.m. December 13, 2010 PacketPageNumber32of155 20 City Council MeetingMinutes G-1 AGENDA NO. AGENDA REPORT TO:City Council Finance Manager FROM: RE:APPROVAL OF CLAIMS December 13, 2010 DATE: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 594,867.83Checks # 83057 thru #83139 dated 11/24/10 thru 12/7/10 $ 416,020.31Disbursements via debits to checking account dated 11/29/10 thru 12/3/10 $ 193,257.54Checks # 83140 thru # 83193 dated 12/3/10 thru 12/14/10 $ 152,185.23Disbursements via debits to checking account dated 12/6/10 thru 12/10/10 $ 1,356,330.91Total Accounts Payable PAYROLL $ 506,421.87Payroll Checks and Direct Deposits dated 12/10/10 $ 2,392.75Payroll Deduction check # 1009717 thru # 1009719 dated 12/10/10 $ 508,814.62Total Payroll $ 1,865,145.53GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. sb attachments S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-6-10 and 12-13-10.xlsx PacketPageNumber33of155 Check Register City of Maplewood 12/03/2010 CheckDateVendorDescriptionAmount 8305711/24/201004688JULES LOIPERSBECKwages for election judge161.88 8305812/02/201002464US BANKFUNDS FOR ATMS8,000.00 8305912/07/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 10-07 PROF SRVS THRU 10/3114,801.59 12/07/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 09-08 PROF SRVS THRU 10/316,553.45 12/07/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 08-13 PROF SRVS THRU 10/315,237.71 12/07/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 10-14 PROF SRVS THRU 10/311,913.30 12/07/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 03-07 PROF SRVS THRU 10/311,491.95 12/07/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 04-21 PROF SRVS THRU 10/311,078.55 8306012/07/201001337RAMSEY COUNTY-PROP REC & REVMULCH FOR RAINGARDENS486.29 8306112/07/201001798YOCUM OIL CO.CONTRACT GASOLINE & DIESEL - NOV14,082.40 12/07/201001798YOCUM OIL CO.CONTRACT GASOLINE & DIESEL - NOV7,060.18 8306212/07/201004795CLINT ABELREIMB FOR TENNIS SHOES 11/29105.00 8306312/07/201004145ALL SAFE INC.FIRE EXTINGUISHER CERTIFICATION57.08 12/07/201004145ALL SAFE INC.FIRE EXTINGUISHER RENTAL50.00 8306412/07/201004565TODD AMUNDSONLOSE2WIN FITNESS CHALLENGE SESSIONS90.00 8306512/07/201003408AUTO RESCUE INCTOW MEDIC 185.70 8306612/07/201003870BASIAGO LAW OFFICEO&E REPORTS FOR PROJ 10-143,895.00 12/07/201003870BASIAGO LAW OFFICEO&E REPORTS FOR PROJ 10-13400.00 8306712/07/201003513BRIAN BIERDEMANREIMB FOR HANDGUN 11/17400.00 8306812/07/201002929CNAGLACLTC MONTHLY PREMIUM - DEC515.76 8306912/07/201004137THE EDGE MARTIAL ARTSKARATE INSTRUCTION325.00 12/07/201004137THE EDGE MARTIAL ARTSKARATE INSTRUCTION307.50 12/07/201004137THE EDGE MARTIAL ARTSKARATE INSTRUCTION298.13 8307012/07/201000644HEALTHPARTNERSMONTHLY PREMIUM - DEC10,494.47 8307112/07/201002950CHAD HERMANSONC HERMANSON - POLICE RESERVE634.75 8307212/07/201000935MAPLEWOOD FIRE FIGHTERS RELIEF2010 CITY CONTRIBUTION261,979.00 8307312/07/201003818MEDICAMONTHLY PREMIUM - DEC156,398.48 8307412/07/201000983METRO SALES INCLEASE PMT 11/15 - 12/151,403.27 8307512/07/201004193MIDAMERICA AUCTIONSFORFEITED VEHICLE STORAGE - NOV2,250.00 8307612/07/201004316CITY OF MINNEAPOLIS RECEIVABLESAUTO PAWN SYSTEM - OCT433.80 8307712/07/201001085MN LIFE INSURANCEMONTHLY PREMIUM - DEC3,699.80 8307812/07/201001126MN NCPERS LIFE INSURANCEMONTHLY PREMIUM - DEC448.00 8307912/07/201004588MODERN WHOMP, INC.TAYLOR HICKS CONCERT MCC 11/54,000.00 8308012/07/201003903OFFICE OF SECRETARY OF STATENORARY COMMISSION (BOHL)120.00 8308112/07/201000001ONE TIME VENDORM HOWES - POLICE RESERVE501.00 8308212/07/201000001ONE TIME VENDORM KUNZE - POLICE RESERVE467.50 8308312/07/201000001ONE TIME VENDORJ TSCHIDA - POLICE RESERVE435.25 8308412/07/201000001ONE TIME VENDORN KREKELER - POLICE RESERVE432.25 8308512/07/201000001ONE TIME VENDORV GREENE - POLICE RESERVE393.75 8308612/07/201000001ONE TIME VENDORR GUND - POLICE RESERVE391.50 8308712/07/201000001ONE TIME VENDORL ALDANA - POLICE RESERVE372.25 8308812/07/201000001ONE TIME VENDORK MAUSTON - POLICE RESERVE341.00 8308912/07/201000001ONE TIME VENDORD HANSON - POLICE RESERVE302.00 8309012/07/201000001ONE TIME VENDORT MARTINEZ - POLICE RESERVE253.50 8309112/07/201000001ONE TIME VENDORL LONDROCHE - POLICE RESERVE240.50 8309212/07/201000001ONE TIME VENDORC LEE - POLICE RESERVE227.75 8309312/07/201000001ONE TIME VENDORR SCHAFER - POLICE RESERVE220.25 8309412/07/201000001ONE TIME VENDORJ MCKENZIE - POLICE RESERVE215.75 8309512/07/201000001ONE TIME VENDORD WINGATE - POLICE RESERVE194.50 8309612/07/201000001ONE TIME VENDORK TROMBLEY - POLICE RESERVE187.25 8309712/07/201000001ONE TIME VENDORA MERRELL - POLICE RESERVE182.75 8309812/07/201000001ONE TIME VENDORL YANG - POLICE RESERVE182.50 8309912/07/201000001ONE TIME VENDORN CARDINAL - POLICE RESERVE181.00 8310012/07/201000001ONE TIME VENDORJ MCALISTER - POLICE RESERVE178.00 8310112/07/201000001ONE TIME VENDORB KING - POLICE RESERVE176.50 8310212/07/201000001ONE TIME VENDORK RUESINK - POLICE RESERVE176.25 8310312/07/201000001ONE TIME VENDORS KINSEL - POLICE RESERVE174.25 8310412/07/201000001ONE TIME VENDORS JOHNSTON - POLICE RESERVE170.50 8310512/07/201000001ONE TIME VENDORJ KORUS - POLICE RESERVE151.00 8310612/07/201000001ONE TIME VENDORK MECHTEL - POLICE RESERVE151.00 8310712/07/201000001ONE TIME VENDORM TRESLER - POLICE RESERVE149.50 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-6-10 and 12-13-10.xlsx PacketPageNumber34of155 8310812/07/201000001ONE TIME VENDORK WRICH - POLICE RESERVE141.00 8310912/07/201000001ONE TIME VENDORM GARZA - POLICE RESERVE138.50 8311012/07/201000001ONE TIME VENDORS ERIKSEN - POLICE RESERVE133.00 8311112/07/201000001ONE TIME VENDORE LABERE - POLICE RESERVE131.50 8311212/07/201000001ONE TIME VENDORT HOFMEISTER - POLICE RESERVE125.25 8311312/07/201000001ONE TIME VENDORREFUND P NORD B-BALL109.00 8311412/07/201000001ONE TIME VENDORM JESSUP - POLICE RESERVE97.50 8311512/07/201000001ONE TIME VENDORREFUND L LI BCBS BENEFIT80.00 8311612/07/201000001ONE TIME VENDORREFUND D KOLLER MEMBERSHIP64.28 8311712/07/201000001ONE TIME VENDORREFUND L CHERRY REGISTRATION50.00 8311812/07/201000001ONE TIME VENDORA SCHROEDER - POLICE RESERVE29.00 8311912/07/201000001ONE TIME VENDORM KONG - POLICE RESERVE10.00 8312012/07/201000001ONE TIME VENDORN TRAMM - POLICE RESERVE9.75 8312112/07/201000001ONE TIME VENDORC BIRCHEM - POLICE RESERVE9.00 8312212/07/201000001ONE TIME VENDORK WAGNER - POLICE RESERVE5.50 8312312/07/201000001ONE TIME VENDORA KOTHE - POLICE RESERVE4.25 8312412/07/201001941PATRICK TROPHIESINTRO TO BASKETBALL TROPHIES128.22 8312512/07/201004221RANDY'S MEATS & GOOD STUFFMDSE FOR RESALE103.50 12/07/201004221RANDY'S MEATS & GOOD STUFFMDSE FOR RESALE103.50 8312612/07/201001340REGIONS HOSPITALMEDICAL SUPPLIES1,120.64 8312712/07/201001387DR. JAMES ROSSINIADMIN FEE FOR STRESS TEST - NOV100.00 8312812/07/201001409S.E.H.PROJ 09-08 ENGINEERING FEES32,759.84 12/07/201001409S.E.H.PROJ 06-02 ENGINEERING FEES8,016.66 12/07/201001409S.E.H.ENGINEERING FEES8,000.00 12/07/201001409S.E.H.GOODRICH PARK IMPROVEMENTS2,252.10 12/07/201001409S.E.H.WETLAND MITIGATION AT JOY & CO D1,536.72 12/07/201001409S.E.H.PROJ 10-06 ENGINEERING FEES638.31 12/07/201001409S.E.H.PROJ 10-01 ENGINEERING FEES557.76 8312912/07/201001418SAM'S CLUB DIRECTCARVER GYM CONCESSIONS218.26 12/07/201001418SAM'S CLUB DIRECTMDSE FOR RESALE133.69 12/07/201001418SAM'S CLUB DIRECTFOOD/SUPPLIES FOR COUNCIL96.39 12/07/201001418SAM'S CLUB DIRECTITEMS FOR HALLOWEEN82.18 12/07/201001418SAM'S CLUB DIRECTMDSE FOR RESALE58.20 12/07/201001418SAM'S CLUB DIRECTB-DAY PROG/RETIREMENT CAKE51.51 12/07/201001418SAM'S CLUB DIRECTB-DAY PROG/KIDS CLUB/CONCESSION28.41 12/07/201001418SAM'S CLUB DIRECTKIDS CLUB/CHILDCARE SUPPLIES21.64 12/07/201001418SAM'S CLUB DIRECTB-DAY PROG SUPPLIES13.96 8313012/07/201001497SPRINGSTED INCREBATE CALCULATIONS2,750.00 12/07/201001497SPRINGSTED INCREBATE CALCULATIONS2,750.00 12/07/201001497SPRINGSTED INCREBATE CALCULATIONS2,750.00 8313112/07/201000198ST PAUL REGIONAL WATER SRVSWATER UTILITY1,092.18 8313212/07/201001836CITY OF ST PAULRECORD MGMT SOFTWARE FEE - DEC3,798.00 8313312/07/201001550SUMMIT INSPECTIONSELECTRICAL INSPECTIONS - NOV1,886.00 8313412/07/201001578T R F SUPPLY CO.SIDEWALK SALT FOR PW BLDG503.91 12/07/201001578T R F SUPPLY CO.LEATHER WORK GLOVES/FACEMASK108.00 8313512/07/201003598PAUL THEISENREIMB FOR PDA 11/05250.00 8313612/07/201004131TROPICAL BALLROOMBALLROOM DANCE INSTRUCTION249.00 8313712/07/201000529UNION SECURITY INSURANCE COLTD PLAN 4043120-2 - DEC2,691.32 12/07/201000529UNION SECURITY INSURANCE COSTD PLAN 4043120-1 - DEC2,008.11 8313812/07/201004179VISUAL IMAGE PROMOTIONSPROG DISPLAY SIGN MCC - OCT250.00 8313812/07/201004179VISUAL IMAGE PROMOTIONSPROG DISPLAY SIGN MCC - NOV250.00 8313912/07/201001828KRIS A WEAVERREIMB FOR MILEAGE JAN-NOV65.00 594,867.83 Checks in this report. 83 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-6-10 and 12-13-10.xlsx PacketPageNumber35of155 CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 11/24/1011/29/10MN Dept of Natural ResourcesDNR electronic licenses285.50 11/24/1011/29/10US TreasurerFederal Payroll Tax (FICA)96,777.53 11/24/1011/29/10PERAPERA87,032.85 11/29/1011/30/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)16,049.58 11/24/1011/30/10Labor UnionsUnion Dues3,745.60 11/24/1011/30/10MN State TreasurerState Payroll Tax20,833.33 11/30/1012/01/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)25,580.50 11/30/1012/01/10US Bank Merchant ServicesCredit Card Billing Fee1,841.66 12/01/1012/01/10US BankDebt Service payments124,812.50 12/01/1012/02/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)18,107.51 11/26/1012/02/10Optum HealthDCRP & Flex plan payments3,811.50 12/02/1012/03/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)16,634.75 12/02/1012/03/10MN Dept of Natural ResourcesDNR electronic licenses507.50 TOTAL416,020.31 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-6-10 and 12-13-10.xlsx PacketPageNumber36of155 Check Register City of Maplewood 12/10/2010 CheckDateVendorDescriptionAmount 8314012/03/201000543GE CAPITALMCC RICOH COPIER LEASE - NOV352.69 8314112/14/201001936CHAD BERGOREIMB FOR MILEAGE & INT NOV-DEC72.91 8314212/14/201000283CENTURY COLLEGELAW ENFORCEMENT TRAINING1,190.00 8314312/14/201003365NICK FRANZENREIMB FOR INTERNET 8/3 - 12/2180.00 8314412/14/201000585GOPHER STATE ONE-CALLNET BILLABLE TICKETS - NOV410.65 8314512/14/201000687HUGO'S TREE CARE INCTRIM BROKEN BRANCHES106.88 8314612/14/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 09-04 PROF SRVS THRU 10/3125,411.34 8314712/14/201001190XCEL ENERGYELECTRIC UTILITY13,382.24 12/14/201001190XCEL ENERGYELECTRIC UTILITY1,078.63 12/14/201001190XCEL ENERGYELECTRIC UTILITY144.80 8314812/14/201003870BASIAGO LAW OFFICEPROJ 10-14 ABSTRACT REPORTS300.00 8314912/14/201004260BLUE CROSS BLUE SHIELD OF MNREFUND FOR TRANS MEDIC610.13 8315012/14/201000240C.S.C. CREDIT SERVICESAPPLICANT BACKGROUND CHECKS60.00 8315112/14/201004549JAN ALICE CAMPBELLZUMBA INSTRUCTION - NOV84.40 8315212/14/201000382DAVIS LOCK & SAFEADDITIONAL KEYS FOR VIPS CARS28.86 8315312/14/201004200PETER DEGRANDESOFTBALL & SOCCER CLINICS701.85 8315412/14/201000412DONALD SALVERDA & ASSOCIATESTRAINING MATERIALS174.56 12/14/201000412DONALD SALVERDA & ASSOCIATESTRAINING MATERIALS59.74 8315512/14/201004799DANIEL B. ELLISTECHNICIAN FOR MCC NOV 7125.00 8315612/14/201004374EMS TECHNOLOGY SOLUTIONS, LLCAMBUTRAK LICENSE FEE210.00 8315712/14/201000471VIRGINIA ERICKSONWINTER COAT 12/07139.98 8315812/14/201004796LAURA FENSTERMAKERPHOTOGRAPHER FOR MCC NOV 19-21300.00 8315912/14/201000531FRA-DOR INC.BLACK DIRT - MCC TRAIL RESTORATION56.11 8316012/14/201004428HELLO! BOOKING, INC.THEATER TICKET PAYOUT DEC 3816.00 8316112/14/201004587KIM TONG TRANSLATION SRVS INCTRANSLATION SRVC CN: 1002023780.00 8316212/14/201004797MAGNEY CONSTRUCTION, INC.PROJ 10-01 LIFT STAT #8 PARTPMT#1126,584.06 8316312/14/201004114MEDICARE PART BREFUND FOR TRANS MEDIC339.71 8316412/14/201004370MERIT ELECTRIC COMPANYUPGRADE LIFT STATION #204,368.72 8316512/14/201004351MSCICREGISTRATION FEE60.00 8316612/14/201004103JOHN NEPHEWREIMB FOR MILEAGE & INTERNET186.16 8316712/14/201004798NORTH ST PAUL WELDING, INC.REPAIR OF CITY HALL SIGN150.00 8316812/14/201004507NORTHERN TECHNOLOGIES, INC.PROJ 08-09 PROF SRVS OCT715.00 8316912/14/201000001ONE TIME VENDORREFUND JOHNSON UCARE BENEFIT160.00 8317012/14/201000001ONE TIME VENDORREFUND J SANDQUIST BASKETBALL109.00 8317112/14/201000001ONE TIME VENDORREFUND R WHALEY BASKETBALL109.00 8317212/14/201000001ONE TIME VENDORREFUND WALSTAD BCBS BENEFIT100.00 8317312/14/201000001ONE TIME VENDORREFUND L JOHNSON HP BENEFIT80.00 8317412/14/201000001ONE TIME VENDORREFUND MORTENSEN BCBS BENEFIT60.00 8317512/14/201000001ONE TIME VENDORREFUND Y XIONG BCBS BENEFIT40.00 8317612/14/201000001ONE TIME VENDORREFUND Y LOR HP BENEFIT40.00 8317712/14/201000001ONE TIME VENDORREFUND S LE HP BENEFIT40.00 8317812/14/201000001ONE TIME VENDORREFUND R BURESH PREF ONE20.00 8317912/14/201000001ONE TIME VENDORREFUND R RINEHART HP BENEFIT20.00 8318012/14/201000001ONE TIME VENDORREFUND V PAO-SEIN HP BENEFIT20.00 8318112/14/201000001ONE TIME VENDORREFUND M KIRCHER UCARE BENEFIT20.00 8318212/14/201000001ONE TIME VENDORREFUND J KENDALL HP BENEFIT20.00 8318312/14/201001941PATRICK TROPHIESVOLLEYBALL TROPHIES1,784.60 8318412/14/201001254PEPSI-COLA COMPANYMDSE FOR RESALE570.14 8318512/14/201004265MARIA PIRELAZUMBA INSTRUCTION - NOV495.50 8318612/14/201001283POST BOARDPOLICE OFFICER LICENSE ( FORSYTHE)90.00 8318712/14/201003446RICK JOHNSON DEER & BEAVER INCDEER PICKUP - NOV100.00 8318812/14/201004528SARA ROSSZUMBA INSTRUCTION - NOV102.00 8318912/14/201003073SANDERS WACKER BERGLY INCPLANNING SRVS - OCT2,955.00 8319012/14/201001463SISTER ROSALIND GEFREMCC MASSAGES - OCT1,504.00 8319112/14/201004192TRANS-MEDICEMS BILLING - NOV3,300.00 8319212/14/201003938VANTAGE POINT TRANSFER AGENTSREINVEST DISBURSEMENT - RHS PLAN2,612.88 8319312/14/201003378MATT WOEHRLEREIMB FOR TOOL ALLOWANCE425.00 193,257.54 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-6-10 and 12-13-10.xlsx PacketPageNumber37of155 CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 12/03/1012/06/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)12,625.25 12/06/1012/07/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)17,767.14 12/07/1012/08/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)17,121.00 12/03/1012/08/10US Bank VISA One Card*Purchasing Card Items54,973.55 12/08/1012/09/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)9,366.64 12/09/1012/10/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)9,495.50 12/09/1012/10/10MN Dept of Natural ResourcesDNR electronic licenses1,122.00 12/08/1012/10/10ICMA (Vantagepointe)Deferred Compensation3,755.15 12/08/1012/10/10ING - State PlanDeferred Compensation25,959.00 TOTAL152,185.23 *Detailed listing of VISA purchases is attached. S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-6-10 and 12-13-10.xlsx PacketPageNumber38of155 Transaction DatePosting DateMerchant NameTransaction AmountName 12/01/201012/02/2010TARGET 00011858$105.87 MANDY ANZALDI 12/02/201012/03/2010TARGET 00011858$71.20 MANDY ANZALDI 11/20/201011/22/2010LIFE FITNESS$47.50 JIM BEHAN 11/22/201011/23/2010TRI DIM FILTER CORP$486.60 JIM BEHAN 11/23/201011/24/2010PARK SUPPLY OF AMERICA IN$54.60 JIM BEHAN 11/23/201011/24/2010HENRIKSEN ACE HARDWARE$69.57 JIM BEHAN 11/24/201011/26/2010MUSKA LIGHTING CENTER$72.00 JIM BEHAN 11/30/201012/01/2010MED-FIT SYSTEMS, INC.$36.90 JIM BEHAN 11/30/201012/01/2010HENRIKSEN ACE HARDWARE$25.70 JIM BEHAN 11/23/201011/26/2010APPLE STORE #R022$633.55 CHAD BERGO 11/24/201011/26/2010BEST BUY MHT 00000109$62.11 CHAD BERGO 11/25/201011/26/2010APL*ITUNES$42.83 CHAD BERGO 11/28/201011/29/2010APL*ITUNES$1.06 CHAD BERGO 11/29/201011/30/2010ACCESSORYGEEKS.COM$31.96 CHAD BERGO 11/23/201011/26/2010ACORN NATURALISTS-INTE$184.80 OAKLEY BIESANZ 11/22/201011/23/2010PRICE CHOPPER, INC$1,260.77 NEIL BRENEMAN 11/23/201011/23/2010THE PICKLEBALL STORE$26.50 NEIL BRENEMAN 11/18/201011/22/2010SHRED IT$66.50 SARAH BURLINGAME 11/22/201011/23/2010CHILI'S-MAPLEWOOD$77.42 SARAH BURLINGAME 11/26/201011/29/2010PIONEER PRESS SUBSCRIPTI$50.44 SARAH BURLINGAME 11/29/201011/30/2010CUB FOODS, INC.$54.70 SARAH BURLINGAME 12/01/201012/02/2010GE CAPITAL$43.92 SARAH BURLINGAME 11/24/201011/26/2010THE STAR TRIBUNE ADVERTIS$3,500.00 HEIDI CAREY 12/02/201012/03/2010KARE$900.00 HEIDI CAREY 11/22/201011/23/2010VIKING ELEC-CREDIT DEPT.$376.20 SCOTT CHRISTENSON SCOTT CHRISTENSON 11/22/201011/23/2010VIKING ELEC-CREDIT DEPT.$58.67 12/01/201012/03/2010THE HOME DEPOT 2801$33.65 SCOTT CHRISTENSON 12/01/201012/03/2010THE HOME DEPOT 2801$47.53 SCOTT CHRISTENSON 11/30/201012/02/2010MICHAELS #5721$13.90 CHARLES DEAVER 11/23/201011/24/2010HENRIKSEN ACE HARDWARE$23.71 THOMAS DEBILZAN 11/29/201011/30/2010HENRIKSEN ACE HARDWARE($17.83)THOMAS DEBILZAN 11/23/201011/24/2010FEDEX OFFICE #0617$83.88 RICHARD DOBLAR 11/23/201011/26/2010UNIFORMS UNLIMITED INC$21.00 RICHARD DOBLAR 11/23/201011/30/2010WORLDSCOUT CORPORATION($5.37)RICHARD DOBLAR 11/23/201011/26/2010MILLS FLEET FARM #3100$89.34 MICHAEL DUGAS 11/18/201011/22/2010THE HOME DEPOT 2801$23.70 DOUG EDGE 12/02/201012/03/2010HENRIKSEN ACE HARDWARE$19.26 DAVE EDSON 11/19/201011/22/2010OFFICE MAX$113.48 LARRY FARR 11/22/201011/23/2010COMMERCIAL FURNITURE SERV$44.79 LARRY FARR 11/23/201011/24/2010BEST BUY MHT 00000109$85.68 LARRY FARR 11/23/201011/24/2010MOBILE RADIO ENGINEERI$257.27 LARRY FARR 11/23/201011/26/2010THE HOME DEPOT 2801$74.56 LARRY FARR 11/27/201011/29/2010CINTAS #470$38.04 LARRY FARR 11/27/201011/29/2010CINTAS #470$77.46 LARRY FARR 11/27/201011/29/2010CINTAS #470$36.33 LARRY FARR 11/29/201012/01/2010THE HOME DEPOT 2810$61.08 LARRY FARR 12/01/201012/03/2010OFFICE MAX($25.68)LARRY FARR 12/02/201012/03/2010SCHINDLER ELEVATOR CORP$563.88 LARRY FARR 11/19/201011/22/2010THE HOME 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12/10/10THOMPSON, DEBRA523.36 12/10/10EKSTRAND, THOMAS3,800.52 12/10/10MARTIN, MICHAEL2,606.15 12/10/10BRASH, JASON2,154.15 12/10/10CARVER, NICHOLAS3,211.95 12/10/10FISHER, DAVID3,778.99 12/10/10SWAN, DAVID2,738.95 12/10/10WELLENS, MOLLY1,628.54 12/10/10BERGER, STEPHANIE168.63 12/10/10BJORK, BRANDON242.00 12/10/10JANASZAK, MEGHAN514.69 12/10/10KOHLMAN, JENNIFER142.50 12/10/10ROBBINS, AUDRA2,847.74 12/10/10ROBBINS, CAMDEN25.19 12/10/10SCHALLER, SCOTT137.06 12/10/10SHERRILL, CAITLIN306.38 12/10/10TAYLOR, JAMES2,583.24 12/10/10THOMFORDE, FAITH1,461.80 12/10/10ADAMS, DAVID1,733.80 12/10/10GERMAIN, DAVID2,134.59 12/10/10HAAG, MARK2,288.55 12/10/10SCHULTZ, SCOTT2,914.49 12/10/10ANZALDI, MANDY1,746.73 12/10/10BRENEMAN, NEIL2,036.93 12/10/10CRAWFORD - JR, RAYMOND639.13 12/10/10EVANS, CHRISTINE1,252.32 12/10/10GLASS, JEAN2,103.67 12/10/10HANSEN, LORI2,912.02 12/10/10HER, PETER480.40 12/10/10HOFMEISTER, MARY957.48 12/10/10HOFMEISTER, TIMOTHY341.44 12/10/10KLUCAS, PETER160.00 12/10/10KULHANEK-DIONNE, ANN439.51 12/10/10OLSON, SANDRA84.00 12/10/10PELOQUIN, PENNYE505.12 12/10/10PENN, CHRISTINE2,199.26 12/10/10SMITH, TERRENCE244.00 12/10/10STARK, SUE333.00 12/10/10VANG, KAY41.25 12/10/10VUE, LOR PAO158.81 12/10/10ZIELINSKI, JUDY30.80 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-6-10 and 12-13-10.xlsx PacketPageNumber46of155 12/10/10ANDERSON, MAXWELL140.60 12/10/10BAUDE, SARAH36.50 12/10/10BRENEMAN, SEAN365.05 12/10/10BRUSOE, CRISTINA2.58 12/10/10BUCKLEY, BRITTANY311.70 12/10/10BUTLER, ANGELA59.50 12/10/10CAMPBELL, JESSICA1,249.29 12/10/10CLARK, PAMELA56.25 12/10/10DEMPSEY, BETH224.50 12/10/10DUNN, RYAN817.82 12/10/10ERICKSON-CLARK, CAROL49.00 12/10/10FONTAINE, KIM450.00 12/10/10GRUENHAGEN, LINDA225.88 12/10/10HANSEN, HANNAH215.13 12/10/10HEINRICH, SHEILA262.00 12/10/10HOLMBERG, LADONNA505.50 12/10/10HORWATH, RONALD2,589.01 12/10/10JOHNSON, BARBARA78.00 12/10/10KOHLER, ROCHELLE34.00 12/10/10KRONHOLM, KATHRYN543.32 12/10/10MATHEWS, LEAH9.90 12/10/10MCCORMACK, MELISSA73.50 12/10/10NADEAU, KELLY138.45 12/10/10PROESCH, ANDY443.68 12/10/10RENFORD, NICHOLAS72.50 12/10/10RICHTER, DANIEL72.00 12/10/10RICHTER, NANCY42.00 12/10/10RONNING, ISAIAH115.43 12/10/10RONNING, ZACCEUS69.35 12/10/10SCHREIER, ROSEMARIE147.00 12/10/10SCHREINER, MICHELLE322.40 12/10/10SCHUNEMAN, GREGORY32.55 12/10/10SJERVEN, BRENDA119.00 12/10/10SMITH, ANN78.80 12/10/10SMITLEY, SHARON201.20 12/10/10TAYLOR, JASON146.88 12/10/10THORWICK, MEGAN62.48 12/10/10TREPANIER, TODD492.00 12/10/10TUPY, ELIANA51.00 12/10/10TUPY, HEIDE88.80 12/10/10TUPY, MARCUS253.55 12/10/10WARNER, CAROLYN241.60 12/10/10WEDES, CARYL98.00 12/10/10WEEVER, NAOMI154.06 12/10/10WOLFGRAM, TERESA52.00 12/10/10WOODMAN, ALICE23.00 12/10/10BOSLEY, CAROL294.40 12/10/10DANIEL, BREANNA155.25 12/10/10HITE, ANDREA85.50 12/10/10LANGER, CHELSEA153.00 12/10/10LANGER, KAYLYN153.00 12/10/10SAVAGE, KAREN120.00 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-6-10 and 12-13-10.xlsx PacketPageNumber47of155 12/10/10ZAGER, LINNEA363.50 12/10/10BEHAN, JAMES2,715.71 12/10/10COLEMAN, PATRICK256.88 12/10/10DOUGLASS, TOM1,341.25 12/10/10FULFORD, ZAHKIYA251.25 12/10/10JOHNSON, JUSTIN129.38 12/10/10LONETTI, JAMES474.00 12/10/10MALONEY, SHAUNA165.50 12/10/10PRINS, KELLY1,255.62 12/10/10REILLY, MICHAEL1,959.58 12/10/10THOMPSON, BENJAMIN289.88 12/10/10VALERIO, TARA302.00 12/10/10VANG, PETER203.00 12/10/10ZIELINSKI, JESSICA36.25 12/10/10FINWALL, SHANN3,138.95 12/10/10AICHELE, CRAIG1,903.47 12/10/10PRIEM, STEVEN2,390.15 12/10/10WOEHRLE, MATTHEW2,300.75 12/10/10BERGO, CHAD2,651.63 12/10/10FOWLDS, MYCHAL3,669.86 12/10/10FRANZEN, NICHOLAS2,413.50 12/10/10FRY, PATRICIA1,904.80 100969812/10/10RUEB, JOSEPH987.52 100969912/10/10FASULO, WALTER33.46 100970012/10/10GEBHARD, MADELINE255.00 100970112/10/10VUKICH, CANDACE47.25 100970212/10/10CRANDALL, KRISTA163.55 100970312/10/10FLUEGEL, LARISSA209.13 100970412/10/10GIPPLE, TRISHA90.51 100970512/10/10JOYER, ANTHONY37.00 100970612/10/10MCLAURIN, CHRISTOPHER470.70 100970712/10/10MCMAHON, MICHAEL75.34 100970812/10/10ROSTRON, ROBERT345.68 100970912/10/10SCHMIDT, EMILY28.50 100971012/10/10AUMOCK, KELLY49.50 100971112/10/10ELLIS, DANIEL125.00 100971212/10/10SUTHERLAND, ROBERT187.50 100971312/10/10BARTHOL, CASSIE126.88 100971412/10/10SCHULZE, KEVIN432.00 100971512/10/10STEFFEN, MICHAEL87.00 100971612/10/10XIONG, NAO188.50 506,421.87 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-6-10 and 12-13-10.xlsx PacketPageNumber48of155 G-1 AGENDA NO. AGENDA REPORT TO:City Council Finance Manager FROM: RE:APPROVAL OF CLAIMS December 27, 2010 DATE: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 267,148.61Checks # 83194 thru # 83239 dated 12/13/10 thru 12/21/10 $ 276,584.76Disbursements via debits to checking account dated 12/13/10 thru 12/17/10 $ 89,187.71Checks # 83240 thru # 83324 dated 12/20/10 thru 12/28/10 $ 145,851.04Disbursements via debits to checking account dated 12/21/10 thru 12/24/10 $ 778,772.12Total Accounts Payable PAYROLL $ 525,143.98Payroll Checks and Direct Deposits dated 12/24/10 $ 2,392.75Payroll Deduction check # 1009755 thru # 1009757 dated 12/24/10 $ 527,536.73Total Payroll $ 1,306,308.85GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. sb attachments S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-20-10 and 12-27-10.xlsx PacketPageNumber49of155 Check Register City of Maplewood 12/17/2010 CheckDateVendorDescriptionAmount 8319412/13/201000309COMMISSIONER OF TRANSPORTATIONREGISTRATION FEE100.00 8319512/14/201002464US BANKFUNDS FOR ATMS8,000.00 8319612/17/201004054STEVEN REEDDJ SERVICES FOR DEC 17175.00 8319712/21/201000162GAYLE BAUMANREIMB FOR MILEAGE 11/1710.50 8319812/21/201000363DLT SOLUTIONS, INC.AUTODESK SUBSCRIPTION7,590.84 12/21/2010ERICKSON OIL PRODUCTS INC 8319901973CAR WASHES - NOVEMBER52.00 8320012/21/201003576EUREKA RECYCLINGRECYCLING - DECEMBER27,324.97 8320112/21/201004206H.A. KANTRUDPROSECUTION & LEGAL SRVS - JAN16,100.00 8320212/21/201004802JAMES D. ANDREWSBREAKFAST WITH SANTA DEC 11440.00 12/21/2010ANIMAL CONTROL SERVICES 8320300111BOARDING & DESTRUCTION FEES NOV755.92 8320412/21/201000116APPEARANCE PLUS CAR WASHCAR WASHES - NOVEMBER172.94 8320512/21/201003738CHARLES E. BETHELRETAINER FOR LEGAL SRVS & RENT JAN6,375.00 8320612/21/201000211BRAUN INTERTEC CORP.PROJ 09-04 PROF SRVS THRU 11/26879.75 8320712/21/201004805CHOSEN VALLEY TESTINGPROJ 10-14 ENGINEERING TESTING7,740.00 8320812/21/201004066CONNECT ELECTRICINSTALLING LIGHTS - COUNCIL CHAMBERS2,120.00 8320912/21/201004311JOE DEMULLINGREIMB FOR MEALS 12/06 - 12/1034.07 8321012/21/201004806ECUMENESCROW REL 1670 LEGACY PARKWAY128,251.51 8321112/21/201004804FAMILY HEALTH SERVICES MN, PAINSURANCE CLAIM166.00 8321212/21/201000393DEPT OF LABOR & INDUSTRYMONTHLY SURTAX - NOV 103701230352,711.96 8321312/21/201004511HEATHER MATTSONINSTRUCTION OF PROGRAM228.00 8321412/21/201004790MAYER ARTS, INC.DANCE CLASS INSTRUCTION2,574.00 8321512/21/201000986METROPOLITAN COUNCILMONTHLY SAC - NOVEMBER16,632.00 8321612/21/201004507NORTHERN TECHNOLOGIES, INC.PROJ 09-15 PROF SRVS 10/31 - 11/272,635.00 8321712/21/201001206OAKDALE RENTAL CENTERREPLACE CANOPY TENT TASTE OF MW1,848.81 8321812/21/201000001ONE TIME VENDORREFUND S LUTRELL UCARE BENEFIT300.00 8321912/21/201000001ONE TIME VENDORREFUND NEUMANN HP BENEFIT180.00 8322012/21/201000001ONE TIME VENDORREFUND J KOCHENDORFER CANCELLED175.00 8322112/21/201000001ONE TIME VENDORREFUND MCCAULEY BCBS BENEFIT80.00 8322212/21/201000001ONE TIME VENDORREFUND C NGAWN CLASS CANCELLED68.00 8322312/21/201000001ONE TIME VENDORREFUND E CURRENT BANQUET ROOM60.00 8322412/21/201000001ONE TIME VENDORREFUND M RINDAL UCARE BENEFIT40.00 8322512/21/201000001ONE TIME VENDORREFUND J KOLLER BCBS BENEFIT20.00 8322612/21/201001267PIONEER PRESSTASTE OF MAPLEWOOD PUBLICATION7,161.00 MAILING CITY NEWS - JANUARY4,500.00 8322712/21/201001284POSTMASTER 8322812/21/201004801REDPATH, LLCTICKET PAYOUT CONCERT DEC 101,140.00 8322904778SOUND BOARD TECH NOV 19-21 MCC200.00 12/21/2010DANIEL WILLIAM SCHLUETER 8323012/21/201001488CHRISTINE SOUTTERREIMB FOR MILEAGE 2010189.95 8323112/21/201004547ST CROIX VALLEY LANDSCAPINGSHORELINE RESTORATION-JOY PARK9,692.58 8323212/21/201001836CITY OF ST PAULELECTION ENVELOPES & VOTING INSTRUCTION1,789.77 8323312/21/201001522STATE OF MINNESOTACITATIONS NOV 2009 THRU OCT 2010866.10 8323412/21/201002705DAVE SWANREIMB FOR SAFETY FOOTWEAR 12/07178.50 8323512/21/201000150TALLEN & BAERTSCHIMN POLICE BRIEFS SUBSCRIPTION130.00 8323612/21/201002177U-CARE REFUNDREFUND CANCELLED RESERVATION140.00 8323712/21/201004800WALKER APPRAISALSAPPRAISAL FOR FISH CREEK PARCEL4,300.00 12/21/201004800WALKER APPRAISALSFISH CREEK APPRAISAL LEGAL DOCUMENTS220.00 8323812/21/201004402WEST GOVERNMENT SERVICESCLEAR CHARGES - NOV254.10 8323912/21/201002880ZAHL PETROLEUM MAINTENANCE COREPLACE LID ASSEMBLIES ON OVERSPILLS2,545.34 267,148.61 46Checks in this report. S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-20-10 and 12-27-10.xlsx PacketPageNumber50of155 CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 12/10/1012/13/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)14,096.68 12/10/1012/13/10US TreasurerFederal Payroll Tax (FICA)97,028.26 12/10/1012/13/10PERAPERA88,012.61 12/13/1012/14/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)14,783.25 12/10/1012/14/10Labor UnionsUnion Dues1,885.00 12/10/1012/14/10MN State TreasurerState Payroll Tax20,929.56 12/10/1012/14/10MidAmerica - INGHRA Flex plan938.09 12/14/1012/15/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)6,650.18 12/14/1012/15/10VANCOBilling fee126.00 12/15/1012/16/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)10,027.18 12/16/1012/17/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)7,536.37 12/10/1012/17/10MN Dept of RevenueSales Tax7,611.00 12/10/1012/17/10Optum HealthDCRP & Flex plan payments4,746.08 12/16/1012/17/10MN Dept of Natural ResourcesDNR electronic licenses2,214.50 TOTAL276,584.76 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-20-10 and 12-27-10.xlsx PacketPageNumber51of155 Check Register City of Maplewood 12/23/2010 CheckDateVendorDescriptionAmount 8324012/20/201000001ONE TIME VENDORREFUND H OBERFRANK NOV DEC ACH117.84 8324112/28/201000283CENTURY COLLEGELIVE BURN FIRE TRAINING1,500.00 12/28/201000283CENTURY COLLEGEFORCIBLE ENTRY TRAINING695.00 8324212/28/201000687HUGO'S TREE CARE INCPROJ 09-15 TREE REMOVAL801.56 12/28/201000687HUGO'S TREE CARE INCTREE TRIMMING @ PRAIRE FARM PRESERVE641.25 8324312/28/201001337RAMSEY COUNTY-PROP REC & REV911 DISPATCH SRVS - NOV20,868.34 12/28/201001337RAMSEY COUNTY-PROP REC & REVFLEET SUPPORT FEE - DEC595.84 8324412/28/201001190XCEL ENERGYELECTRIC & GAS UTILITY3,706.48 12/28/201001190XCEL ENERGYELECTRIC UTILITY1,920.34 12/28/201001190XCEL ENERGYELECTRIC & GAS UTILITY286.89 12/28/2010XCEL ENERGY 01190FIRE SIRENS47.86 12/28/2010YOCUM OIL CO. 8324501798CONTRACT DIESEL - DEC7,093.25 12/28/2010ALADTEC, INC. 8324604808FIRE MANAGER SYSTEM6,990.00 8324712/28/201003744ANTHONY BARILLA, JRREFEREE 2ND HALF VOLLEYBALL360.00 8324812/28/201004419LOUISE A. BEAMANREFEREE 2ND HALF VOLLEYBALL120.00 8324912/28/201001869DALE BOETTCHERREFEREE 2ND HALF VOLLEYBALL96.00 8325012/28/201001865DON BOWMANREFEREE 2ND HALF VOLLEYBALL462.00 8325112/28/201003486BUBERL BLACK DIRT INCBLACK DIRT HAZELWOOD SOCCER FIELD897.75 8325212/28/201003310CDW GOVERNMENT INCCISCO 48PT POE 370W POWER CAP5,444.47 8325312/28/201001871KENNETH COOPERREFEREE 2ND HALF VOLLEYBALL168.00 8325412/28/201004375GERARD COURYINSTRUCTION INTRO TO BASKETBALL1,200.00 8325512/28/201000412DONALD SALVERDA & ASSOCIATESENROLLMENT IN TRAINING PROG875.09 8325612/28/201004809DANIELLE MARIE FOXREFEREE VOLLEYBALL24.00 8325712/28/201000543GE CAPITALMCC RICOH COPIER LEASE - DEC352.69 8325812/28/201003529GREYSTONE CONSTRUCTION COREPAIR SALT STORAGE STRUCTURE1,340.00 8325912/28/201003759HOTSY EQUIPMENT OF MNREPAIR ON S PRESSURE WASHER306.85 8326012/28/201003538PATRICK JAMES HUBBARDREFEREE 2ND HALF VOLLEYBALL720.00 8326112/28/201004152ISD 622 COMMUNITY EDUCATIONVOLLEYBALL GYM RENTAL602.00 12/28/201004152ISD 622 COMMUNITY EDUCATIONVOLLEYBALL GYM RENTAL386.50 8326212/28/201004781DAVE MATTSONREFEREE 2ND HALF VOLLEYBALL264.00 8326312/28/201004420ROBIN MCNULTYREFEREE 2ND HALF VOLLEYBALL192.00 8326412/28/201004060MES - MIDAMSCBA REPAIR353.42 8326512/28/201004012MIKE MILLERREFEREE 2ND HALF VOLLEYBALL48.00 8326612/28/201001088MN POLLUTION CONTROL AGENCYCERTIFICATIONS FOR SCHULTZ & ADAMS46.00 8326712/28/201001175CITY OF NORTH ST PAULMONTHLY UTILITIES3,365.72 00001REFUND D O'NEILL AMB - MN RR1,335.30 8326812/28/2010ONE TIME VENDOR 8326900001REFUND T SHEPARD SR AMB - MN RR1,095.00 12/28/2010ONE TIME VENDOR 8327000001REFUND M MCFARLAND AMB - MN RR1,089.54 12/28/2010ONE TIME VENDOR 8327100001REFUND K CUMMINGS AMB - MN RR1,000.00 12/28/2010ONE TIME VENDOR 8327200001REFUND G GARCIA AMB - MN RR464.00 12/28/2010ONE TIME VENDOR 8327300001REIMB P WOODWARD IRRIGATION SYS361.00 12/28/2010ONE TIME VENDOR 8327400001REFUND M LOKEN AMB - MN RR253.74 12/28/2010ONE TIME VENDOR 8327500001REFUND B YANG AMB - MN RR239.64 12/28/2010ONE TIME VENDOR 8327612/28/201000001ONE TIME VENDORREFUND A OBAYEMI AMB - MN RR236.82 8327712/28/201000001ONE TIME VENDORREFUND A HEITKE MEDICA BENEFIT220.00 8327812/28/201000001ONE TIME VENDORREIMB D OLIVIERA SOD PROJ 08-10197.71 8327912/28/201000001ONE TIME VENDORREFUND M ALTMAN EVENT CANCELLED75.00 8328012/28/201000001ONE TIME VENDORREFUND M CARLSON EVENT CANCELLED75.00 8328112/28/201000001ONE TIME VENDORREFUND S CHAFFEE EVENT CANCELLED75.00 8328212/28/201000001ONE TIME VENDORREFUND BESEMAN CHIROPRACTIC EVENT75.00 8328312/28/201000001ONE TIME VENDORREFUND CREATIVE MEMORIES CANCELLED75.00 8328412/28/201000001ONE TIME VENDORREFUND D WINEZE CANCELLED WEATHER75.00 8328512/28/201000001ONE TIME VENDORREFUND X-STATIC EVENT CANCELLED75.00 8328612/28/201000001ONE TIME VENDORREFUND BRIDGET DESIGNS EVENT CANCELLED60.00 8328712/28/201000001ONE TIME VENDORREFUND D CROSBY EVENT CANCELLED60.00 8328812/28/201000001ONE TIME VENDORREFUND T DOLLIFF EVENT CANCELLED60.00 8328912/28/201000001ONE TIME VENDORREFUND C HOP EVENT CANCELLED60.00 8329012/28/201000001ONE TIME VENDORREFUND J LINELL EVENT CANCELLED60.00 8329112/28/201000001ONE TIME VENDORREFUND D MEISTAD EVENT CANCELLED60.00 8329212/28/201000001ONE TIME VENDORREFUND R SAMUEL EVENT CANCELLED60.00 8329312/28/201000001ONE TIME VENDORREFUND N SERVATY EVENT CANCELLED60.00 8329412/28/201000001ONE TIME VENDORREFUND C STOCKFORD EVENT CANCELLED60.00 8329512/28/201000001ONE TIME VENDORREFUND D WALLACE CANCELLED WEATHER60.00 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-20-10 and 12-27-10.xlsx PacketPageNumber52of155 8329600001REFUND H WOLF CANCELLED WEATHER60.00 12/28/2010ONE TIME VENDOR 8329700001REFUND K ZSCHERNITZ CANCELLED WEATHER60.00 12/28/2010ONE TIME VENDOR 8329800001REFUND E HICKS AMB - MN RR58.00 12/28/2010ONE TIME VENDOR 8329900001REFUND C BELL CANCELLED/WEATHER50.00 12/28/2010ONE TIME VENDOR 8330012/28/201000001ONE TIME VENDORREFUND L MCGRANE EVENT CANCELLED50.00 8330112/28/201000001ONE TIME VENDORREFUND P REILLY CANCELLED WEATHER50.00 8330212/28/201000001ONE TIME VENDORREFUND G STOUT EVENT CANCELLED50.00 8330312/28/201000001ONE TIME VENDORREFUND T SOLER AMB - MN RR44.38 12/28/2010ONE TIME VENDOR 8330400001REFUND GREEN BCBS BENEFIT40.00 12/28/2010ONE TIME VENDOR 8330500001REFUND K SCHROEDER CANCELLED WEATHER18.00 8330612/28/201000001ONE TIME VENDORREFUND D BONNIWELL CANCELLED/WEATHER9.00 8330712/28/201000001ONE TIME VENDORREFUND K DRESLER COUPON5.00 8330812/28/201001863ROGER PACKERREFEREE 2ND HALF VOLLEYBALL456.00 12/28/2010PEPSI-COLA COMPANY 8330901254MDSE FOR RESALE286.51 12/28/2010STEVEN PRIEM 8331001302REIMB FOR TOOL ALLOWANCE425.00 8331112/28/201001337RAMSEY COUNTY-PROP REC & REVACCOUT OVERPAID AMB678.00 12/28/201001337RAMSEY COUNTY-PROP REC & REVACCOUNT OVERPAID AMB140.10 12/28/201001337RAMSEY COUNTY-PROP REC & REVACCOUNT OVERPAID AMB136.86 8331212/28/201004432EUGENE E. RICHARDSONREFEREE 2ND HALF VOLLEYBALL144.00 8331312/28/201002001CITY OF ROSEVILLEMONTHLY JOINT POWER SRVS - DEC625.00 8331412/28/201002663CARL SAARIONREFEREE 2ND HALF VOLLEYBALL240.00 8331512/28/201004412REED SCHRANKLERSOCCER ORG LIGHTS HAZELWOOD PARK300.00 8331612/28/201002274SPRINTSPRINT SRVS - 11/15 - 12/146,162.72 8331712/28/201001915NANCY STEFFENREFEREE 2ND HALF VOLLEYBALL216.00 8331812/28/201004810KEN STEFFENSONMUSICIAN- VOLUNTEER APPRECIATION100.00 8331912/28/201001574T.A. SCHIFSKY & SONS, INCBITUMINOUS MATERIALS - STREET1,935.77 12/28/201001574T.A. SCHIFSKY & SONS, INCSCALE CHARGE FOR CALIBRATION WEIGHTS285.00 8332012/28/201004252TOWMASTER TRUCK EQUIP. INC.REPLACEMENT SANDER FOR UNIT 5365,578.88 8332112/28/201004811WILLIAM VALENTOASSIST IN TAPING MAPLEWOOD MEETING50.00 8332212/28/201003753VEOLIA ENVIRONMENTAL SERVICESFALL CLEANUP TIRE DUMPSTER150.00 8332312/28/201003985KAREN WACHALREIMB FOR MILEAGE 2/5 - 12/8132.60 8332412/28/201004577SANDRA JEAN WEBERREFEREE 2ND HALF VOLLEYBALL144.00 89,187.71 85 Checks in this report. S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-20-10 and 12-27-10.xlsx PacketPageNumber53of155 CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 12/17/1012/20/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)8,581.00 12/20/1012/21/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)9,567.63 12/21/1012/22/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)7,745.00 12/22/1012/23/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)12,864.13 12/23/1012/24/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)18,911.71 12/17/1012/22/10US Bank VISA One Card*Purchasing Card Items56,887.67 12/13/1012/22/10MN Dept of RevenueFuel Tax519.48 12/24/1012/24/10ICMA (Vantagepointe)Deferred Compensation3,790.15 12/24/1012/24/10ING - State PlanDeferred Compensation26,984.27 TOTAL145,851.04 *Detailed listing of VISA purchases is attached. 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12/24/10BAUMAN, ANDREW2,411.97 12/24/10DAWSON, RICHARD3,823.08 12/24/10DOLLERSCHELL, ROBERT293.39 12/24/10EVERSON, PAUL4,099.66 12/24/10FOSSUM, ANDREW2,810.54 12/24/10HALWEG, JODI2,821.13 12/24/10HENDRICKSON, NICHOLAS2,257.21 12/24/10JUNGMANN, BERNARD3,375.63 12/24/10KUBAT, ERIC2,238.47 12/24/10LINDER, TIMOTHY2,405.76 12/24/10NOVAK, JEROME3,251.86 12/24/10OLSON, JAMES3,112.67 12/24/10PETERSON, ROBERT3,110.61 12/24/10PLACE, ANDREA2,388.55 12/24/10SEDLACEK, JEFFREY2,928.04 12/24/10STREFF, MICHAEL3,497.99 12/24/10SVENDSEN, RONALD3,214.39 12/24/10GERVAIS-JR, CLARENCE3,679.63 12/24/10LUKIN, STEVEN4,475.33 12/24/10ZWIEG, SUSAN2,234.15 12/24/10KNUTSON, LOIS1,996.55 12/24/10NIVEN, AMY1,411.62 12/24/10PRIEFER, WILLIAM4,173.83 12/24/10BRINK, TROY4,572.17 12/24/10BUCKLEY, BRENT2,968.72 12/24/10DEBILZAN, THOMAS4,266.87 12/24/10EDGE, DOUGLAS3,579.08 12/24/10JONES, DONALD4,268.87 12/24/10MEISSNER, BRENT3,697.27 12/24/10NAGEL, BRYAN3,408.40 12/24/10OSWALD, ERICK3,833.89 12/24/10RUNNING, 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12/24/10OLSON, ERICA1,134.38 12/24/10SINDT, ANDREA2,013.80 12/24/10THOMPSON, DEBRA752.86 12/24/10EKSTRAND, THOMAS3,800.52 12/24/10MARTIN, MICHAEL2,606.15 12/24/10BRASH, JASON2,154.15 12/24/10CARVER, NICHOLAS3,211.95 12/24/10FISHER, DAVID3,778.99 12/24/10SWAN, DAVID2,865.18 12/24/10WELLENS, MOLLY1,723.64 12/24/10BERGER, STEPHANIE277.88 12/24/10BJORK, BRANDON352.00 12/24/10JANASZAK, MEGHAN754.88 12/24/10KOHLMAN, JENNIFER156.75 12/24/10ROBBINS, AUDRA2,847.74 12/24/10ROBBINS, CAMDEN131.75 12/24/10SCHALLER, SCOTT139.76 12/24/10SHERRILL, CAITLIN674.63 12/24/10TAYLOR, JAMES2,583.24 12/24/10THOMFORDE, FAITH1,461.80 12/24/10ADAMS, DAVID3,111.38 12/24/10GERMAIN, DAVID2,406.54 12/24/10HAAG, MARK5,743.17 12/24/10SCHULTZ, SCOTT2,914.49 12/24/10ANZALDI, MANDY1,836.06 12/24/10BRENEMAN, NEIL2,036.93 12/24/10CRAWFORD - JR, RAYMOND493.47 12/24/10EVANS, CHRISTINE1,282.02 12/24/10GLASS, JEAN2,103.68 12/24/10HANSEN, LORI2,912.03 12/24/10HER, PETER419.85 12/24/10HOFMEISTER, MARY1,047.43 12/24/10HOFMEISTER, TIMOTHY314.63 12/24/10KLUCAS, PETER80.00 12/24/10KULHANEK-DIONNE, ANN444.88 12/24/10OLSON, SANDRA91.00 12/24/10PELOQUIN, PENNYE502.38 12/24/10PENN, CHRISTINE2,199.26 12/24/10SMITH, TERRENCE208.00 12/24/10STARK, SUE272.25 12/24/10VANG, KAY215.75 12/24/10VUE, LOR PAO167.06 12/24/10ZIELINSKI, JUDY61.60 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-20-10 and 12-27-10.xlsx PacketPageNumber62of155 12/24/10ANDERSON, MAXWELL197.60 12/24/10BAUDE, SARAH73.00 12/24/10BRENEMAN, SEAN353.51 12/24/10BRUSOE, AMY65.18 12/24/10BUCKLEY, BRITTANY201.35 12/24/10BUTLER, ANGELA59.50 12/24/10CAMPBELL, JESSICA1,325.49 12/24/10CLARK, PAMELA75.00 12/24/10DEMPSEY, BETH196.00 12/24/10DUNN, RYAN1,066.12 12/24/10ERICKSON-CLARK, CAROL49.00 12/24/10FONTAINE, KIM288.00 12/24/10GRUENHAGEN, LINDA237.20 12/24/10HANSEN, HANNAH148.35 12/24/10HEINRICH, SHEILA380.00 12/24/10HOLMBERG, LADONNA481.50 12/24/10HORWATH, RONALD2,589.01 12/24/10JOHNSON, BARBARA99.00 12/24/10KOHLER, ROCHELLE34.00 12/24/10KOLLER, NINA31.33 12/24/10KRONHOLM, KATHRYN621.75 12/24/10MATHEWS, LEAH2.40 12/24/10MCCORMACK, MELISSA47.78 12/24/10NADEAU, KELLY206.63 12/24/10PROESCH, ANDY514.63 12/24/10RENFORD, NICHOLAS72.50 12/24/10RICHTER, DANIEL84.00 12/24/10RICHTER, NANCY105.00 12/24/10RONNING, ISAIAH110.25 12/24/10SCHREIER, ROSEMARIE111.00 12/24/10SCHREINER, MICHELLE212.20 12/24/10SCHUNEMAN, GREGORY32.55 12/24/10SJERVEN, BRENDA153.00 12/24/10SMITH, ANN78.80 12/24/10SMITLEY, SHARON251.50 12/24/10TAYLOR, JASON186.13 12/24/10THORWICK, MEGAN88.20 12/24/10TREPANIER, TODD385.00 12/24/10TUPY, ELIANA85.00 12/24/10TUPY, HEIDE88.80 12/24/10TUPY, MARCUS276.60 12/24/10WARNER, CAROLYN303.60 12/24/10WEDES, CARYL98.00 12/24/10WEEVER, NAOMI108.75 12/24/10WOLFGRAM, TERESA26.00 12/24/10WOODMAN, ALICE23.00 12/24/10BOSLEY, CAROL358.40 12/24/10DANIEL, BREANNA266.50 12/24/10GIERNET, ASHLEY38.25 12/24/10LANGER, CHELSEA160.50 12/24/10LANGER, KAYLYN243.75 12/24/10SATTLER, MELINDA12.75 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-20-10 and 12-27-10.xlsx PacketPageNumber63of155 12/24/10SAVAGE, KAREN100.00 12/24/10ZAGER, LINNEA412.63 12/24/10BEHAN, JAMES1,988.41 12/24/10COLEMAN, PATRICK202.50 12/24/10DOUGLASS, TOM1,320.90 12/24/10FULFORD, ZAHKIYA261.00 12/24/10JOHNSON, JUSTIN277.50 12/24/10LONETTI, JAMES420.00 12/24/10MALONEY, SHAUNA172.50 12/24/10PRINS, KELLY1,438.78 12/24/10REILLY, MICHAEL1,915.75 12/24/10THOMPSON, BENJAMIN267.00 12/24/10VALERIO, TARA322.00 12/24/10VANG, PETER210.25 12/24/10FINWALL, SHANN3,312.93 12/24/10AICHELE, CRAIG2,178.95 12/24/10PRIEM, STEVEN4,165.28 12/24/10WOEHRLE, MATTHEW5,152.58 12/24/10BERGO, CHAD2,651.63 12/24/10FOWLDS, MYCHAL3,469.86 12/24/10FRANZEN, NICHOLAS2,413.50 12/24/10FRY, PATRICIA1,904.80 100973012/24/10AUGE, SARAH127.50 100973112/24/10GUNDERSON, MATTHEW40.00 100973212/24/10ABRAHAMSON, AMANDA33.00 100973312/24/10ABRAHAMSON, TYLER51.00 100973412/24/10BUCZKOWSKI, ALAN69.00 100973512/24/10BURBUL, ALEXIS63.75 100973612/24/10DEBILZAN, JAIME40.00 100973712/24/10ELBERT, TA'KENDRA61.25 100973812/24/10GRAVES, CONNIE161.50 100973912/24/10GREENER, DOUGLAS69.00 100974012/24/10MASON, KYLE38.75 100974112/24/10MASON, LAURA43.75 100974212/24/10NELSON, KIRSTEN53.00 100974312/24/10VUKICH, CANDACE113.19 100974412/24/10CRANDALL, KRISTA125.70 100974512/24/10FLUEGEL, LARISSA254.83 100974612/24/10GIPPLE, TRISHA36.25 100974712/24/10JOYER, ANTHONY74.00 100974812/24/10MCLAURIN, CHRISTOPHER436.45 100974912/24/10MCMAHON, MICHAEL84.53 100975012/24/10ROSTRON, ROBERT480.23 100975112/24/10PENN, CAYLA27.00 100975212/24/10SCHULZE, KEVIN468.00 100975312/24/10STEFFEN, MICHAEL87.00 100975412/24/10XIONG, NAO123.25 525,143.98 S:\FINANCE\APPROVAL OF CLAIMS\2010\AprClms 12-20-10 and 12-27-10.xlsx PacketPageNumber64of155 Agenda Item G2 AGENDA REPORT TO: Jim Antonen, City Manager FROM: Karen Guilfoile, City Clerk DATE: December 13, 2010 RE: Temporary Gambling Permits for Ramsey Nursing Home Foundation Introduction John Opheimrepresenting Ramsey Nursing Home Foundation has submitted four applications for temporary gambling permit for Bingo Nights. The events will be held at Ramsey Nursing Home Foundation 2000 White Bear Avenue on January 24, February 28, March 28 and October 24, 2011 from 5:00p.m. to 9:00p.m. It is requested the council approve the following resolutions for the temporary gambling. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Ramsey Nursing Home Foundation 2000 White Bear Avenue for January 24, February 28, March 28 and October 24, 2011. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that council approve the lawful gambling resolution application for the Ramsey Nursing Home Foundation. PacketPageNumber65of155 ItemG3 AGENDA REPORT TO:James Antonen, City Manager FROM:Karen Guilfoile, City Clerk DATE:January 3, 2011 RE:Intoxicating Liquor License Annual Renewals – Off-Sale, On-Sale, Club and Wine RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following On-Sale, Off-Sale, Club and Wine Liquor Licenses, having been previously duly issued by this Council, are hereby approved for renewal for oneyear, effective January 1, 2011, with approvals granted herein subject to satisfactory results of required Police, Fire and health inspections: Off-Sale 3.2 Beer Licenses Cub Foods #30244Richard’s Market 1344 Frost Avenue 100 West County Road B Cub Foods #31264SuperAmerica #4022 2390 White Bear Avenue1750 White Bear Avenue Rainbow Foods #8861SuperAmerica #4089 11 Century Avenue South 2501 White Bear Avenue On-Sale 3.2 Beer Licenses Chipotle Mexican Grill 3095 White Bear Ave N. Off-Sale Intoxicating Liquor Licenses Merwin Liquors A1 Liquor 19 Century Avenue North1700-D Rice Street Big Discount LiquorMGM Liquor Warehouse 2950 White Bear Avenue 2515 White Bear Avenue Costco Wholesale #1021Party Time Liquor 1431 Beam Avenue East1835 East Larpenteur Avenue Princess Liquor ‘n Tobacco Cub Discount Liquor 2728 Stillwater Road 100 West County Road B Heritage Liquor LLCSarrack’s Int’l. Wine & Spirits 2305 Stillwater Road 1347 Frost Avenue Maplewood Wine CellarWhite Bear Liquor & Wine 1281 Frost Avenue2223 White Bear Avenue PacketPageNumber66of155 Page 1 of 2 ItemG3 On-Sale Intoxicating Liquor Licenses 5-8 Tavern & GrillGoodrich Golf Course 2289 Minnehaha Avenue1820 North Van Dyke Acapulco RestaurantGuldens Roadhouse 2999 North Highway 61 3069 White Bear Avenue AMF Maplewood LanesHuey’s Saloon 2425 North Highway 61 1955 English Street Bleechers Bar & GrillJake’s City Grille 2220 White Bear Avenue1745 Beam Avenue East BuffaloWild Wings 3085Keller Golf Clubhouse 2166 Maplewood Drive White Bear Avenue Chalet LoungeOlive Garden #1200 1820 Rice Street1749 Beam Avenue Champps – MaplewoodOsaka Sushi & Hibachi 1900 County Road D E 1734 Adolphus Street Chili’s Grill & Bar #224Outback Steakhouse 1800 Beam Avenue1770 Beam Avenue Chipotle Mexican GrillRed Lobster #0283 2303 White Bear Avenue2925 White Bear Avenue Dean’s TavernStargate Dance Club 1700 Rice Street, Suite J 1986Rice Street Dive BarT.G.I. Friday’s #0472 3035 White Bear Avenue3087 White Bear Avenue DowntownLav 52 KmThe Ponds at Battle Creek 3030 Southlawn Dr. N 601 Century Avenue South On-Sale Club License Maplewood Moose Lodge #963 1946 English Street On-Sale Wine/Strong Beer Licenses Bambu Asian CuisineTaste of India 1745 Cope Avenue East 1715-A Beam Avenue Noodles & Company 2865 White Bear Avenue PacketPageNumber67of155 Page 2 of 2 Agenda Item G4 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer / Dep. Public Works Director SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Supplemental Agreement No. 41, Century Avenue Improvements, Project 03-15 DATE: December 28, 2010 INTRODUCTION The city council will consider approving the attached resolution directing the modification of the existing construction contract. DISCUSSION Supplemental Agreement No. 41 contains a minor obligation of the city in the amount of $55.15 out of the total $1,757.36 increase to the contract for the additional traffic control work that was required during construction. BUDGET Approval of Supplemental Agreement No. 41 will increase the city’s share for construction by $55.15, and will not affect the approved budget, as it falls within construction contingencies. RECOMMENDATION It is recommended that the council approve the attached Resolution Directing Modification of Existing Construction Contract, Supplemental Agreement No. 41, for City Project 03-15. Attachments: 1. Resolution 2. Supplemental Agreement 41 3. Location Map PacketPageNumber68of155 Agenda Item G4 Attachment 1 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 03-15, SUPPLEMENTAL AGREEMENT NO. 41 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered improvements to Project 03-15, Century Avenue Improvements, and has concurred with a contract let by Ramsey County and in accordance to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as City Project 03-15 including Supplement Agreement No. 41. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and City Engineer are hereby authorized and directed to modify the existing contract by executing said Supplemental Agreement No. 41 which is an increase of $55.15. th day of January 2011. Adopted by the Maplewood City Council on this 10 PacketPageNumber69of155 Agenda Item G4 Attachment 2 PacketPageNumber70of155 )<,-&-8 03'%8-321%4 Agenda Item G4 Attachment 3 &633/:-);(6-:) 944)6%*8326( 463437)( -1463:)1)287 1%40);33( 03;)6%*8326( ;33(&96= 0-2;33(%:)29) 0%/)63%( DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only. SOURCES: Ramsey County (April 30, 2007), The Lawrence Group;April 30, 2007 for County parcel and property records data; April 2007 for commercial and PacketPageNumber71of155 Agenda Item G5 AGENDA REPORT TO : City Council FROM: Chuck Bethel, City Attorney Terrie Rameaux, Human Resource Coordinator SUBJECT: Approval of 2011 Contract betweenCity of Maplewood andFinancial Concepts, Inc. (FCI) DATE: January 4, 2011 INTRODUCTION/SUMMARY FCI provided the City of Maplewood with insurance broker services in 2010 at a renegotiated cost of $45,000.This was a reduction of $31,000 from 2009. They are paid directly by Medica through insurance premiums paid by the City andthe employees. They worked closely with Terrie Rameaux and I and the Labor Management Insurance Committee to represent the City and Committee’s interests in securing competitive bids and successfully bringinginsurance costs down. They have a demonstratedtrack record of responsiveness, professionalism and attention to detail and have provided excellent customer service to the City. The contractis provided for approvaland execution as part of this agenda item. RECOMMENDED ACTION It is recommended thatthe contract with Financial Concepts, Inc. for the year 2011 be approved. Attachment: 1.2011 Contract between City of Maplewood and Financial Concepts, Inc. PacketPageNumber72of155 AgendaItemG5 Attachment1 PacketPageNumber73of155 AgendaItemG5 Attachment1 PacketPageNumber74of155 AgendaItemG5 Attachment1 PacketPageNumber75of155 AgendaItemG5 Attachment1 PacketPageNumber76of155 AgendaItemG5 Attachment1 PacketPageNumber77of155 AgendaItemG5 Attachment1 PacketPageNumber78of155 AGENDA NO. G-6 AGENDA REPORT TO: City Manager FROM: Finance Manager Approval of Budget Adjustment and Transfer for 2010 Taste of RE: Maplewood DATE: January 3, 2011 INTRODUCTION During 2009, a separate fund was set up to account for revenues received and costs incurred for the annual Taste of Maplewood city celebration. A transfer was to be completed each year from the General Fund to the Taste of Maplewood Fund to cover the net costs. A transfer was approved at the November 8, 2010 council meeting to cover 2009 costs and 2010 costs to date. DISCUSSION Additional invoices have been received for the Taste of Maplewood in the amount of $15,280.96. The funds to pay for this will come from the Marketing Program in the Citizen Services Department (101-111). RECOMMENDATION It is recommended that the Council authorize the following: (1) a transfer of $15,280.96 from the General Fund to the Taste of Maplewood Fund, and (2) the appropriate budget changes. P:\COUNCIL FILES\AGENDAS\2010\taste of maplewood 2.doc PacketPageNumber79of155 Agenda ItemG7 AGENDA REPORT TO: City Manager,Jim Antonen FROM: IT Director, Mychal Fowlds SUBJECT:Authorization to make payment for Eden Systems yearly support contract. DATE: January 4, 2011 Introduction Support contracts for software are a major necessity due to the fact that there are always fixes and updates and without the support contracts we’re entitled to none of these. Also, in order to speak with any of our third party vendors a support contract is required. Background The City of Maplewood has been using Eden Systems for quite some time. We are now using Eden Systems as the major software package for Finance, Community Development, Public Works,HRand Citizen Servicesdivisions. All city employees who work on the budget use Eden Systems. Budget Impact This purchase has been planned for andwill be funded from the 2011IT Fundin the amount of $56,049.41. Recommendation It is recommended that authorization be given to paythe support contract for Eden Systemsso as to keep current with updates and to keep Eden Systemssupport available for staff. Action Required Submit to City Council for review and approval. Attachments: 1. Eden Systems invoice MRF PacketPageNumber80of155 PacketPageNumber81of155 PacketPageNumber82of155 PacketPageNumber83of155 Agenda #G-8 AGENDA REPORT To: City Manager James Antonen From: Chief of Police David J. Thomalla Subject: Donation From Schmelz Countryside Date: January 4, 2011 Introduction The Police Department has received a donation from Schmelz Countryside, and City Council approval is required before the donation can be accepted. Background For the past several years, Schmelz Countryside has made a donation to the Maplewood Police Department to show its appreciation and support for the work done in the community. This year we received a check for $2,500, and John Schmelz has asked that the money be used toward youth and senior citizen programs. Recommendation It is recommended that approval be given to accept this donation and that the necessary budget adjustments be made for the Police Department to expend the funds as requested by Schmelz Countryside. Action Required Submit to the City Council for review and action. DJT:js PacketPageNumber84of155 RESOLUTION AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the -prescribed, and; WHEREAS, Schmelz Countryside wishes to grant the City of Maplewood the following: $2,500, and; WHEREAS, Schmelz Countryside has instructed that the City will be required to use the aforementioned for: programs for children and senior citizens, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a super majority of its NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by a super majority vote of its membership on _________________________, 20_____. Signed: Signed: Witnessed: ___________________ ____________________ ___________________ (Signature) (Signature) (Signature) Mayor______________ Chief of Police_________ City Clerk____________ (Title) (Title) (Title) ___________________ _____________________ ____________________ (Date) (Date) (Date) PacketPageNumber85of155 Agenda #G-9 AGENDA REPORT To: City Manager James Antonen From: Chief of Police David J. Thomalla Subject: Resolution Accepting Donation to the Police Department From Residential Mortgage Group Date: January 4, 2011 Introduction The Police Department has received a donation from RMG (Residential Mortgage Group), and City Council approval is required before this donation can be accepted. Background RMG sent the Police Department a $200check as part of their charitable donation program Refer a friend. Build your community In the letter accompanying the donation, it was explained that when a mortgage is closed with RMG, a donation will be made to a school, fire department or police department on behalf of the client; and it is will be the beneficiary of the donation.RMG instituted this program because it lets their clients directly improve the communities of their choice. te at least $200,000 to communities this year. There were two clients who designated the Maplewood Police Department for their $100 donation in conjunction with their loan closings. They are Tim Jensen from Roselawn Avenue in Maplewood and Katherine Malone from Heritage Court in Vadnais Heights. Recommendation It is recommended that City Council approval be given to accept this $200 donation and that the necessary budget adjustments be made so the funds can be expended by the Police Department as needed. Action Required Submit to the City Council for review and action. DJT:js PacketPageNumber86of155 RESOLUTION AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant -prescribed, and; WHEREAS, Residential Mortgage Group (RMG) wishes to grant the City of Maplewood the following: $200,and; WHEREAS, Residential Mortgage Group has instructed that the City will be required to use the aforementioned for: use by the Police Department to directly improve the community, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a super majority of its governing NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by a super majority vote of its membership on _________________________, 20_____. Signed:Signed:Witnessed: ___________________ ____________________ ___________________ (Signature) (Signature) (Signature) Mayor______________ Chief of Police_________ City Clerk____________ (Title) (Title) (Title) ___________________ _____________________ ____________________ (Date) (Date) (Date) PacketPageNumber87of155 AGENDA NO. __G-10__ AGENDA REPORT TO: City Manager FROM: Finance Manager RE: Designation of Depositories for Investments DATE: January 3, 2011 State law, Chapter 427 requires that cities from time to time re-designate financial institutions as depositories for city investments. The last time this was done was in January 2010 when depositories were approved for the period through December 31, 2010. When city investments are made, quotations are obtained from securities dealers who are on the Federal Reserve Bank’s list of primary dealers (e.g., Citigroup), securities dealers that are subsidiaries of financial institutions that have been designated as depositories (e.g., Wells Fargo Brokerage Services) and RBC Dain Rauscher which is the securities dealer for the League of Minnesota Cities 4M Fixed Rate Program. If a financial institution that is not a designated depository becomes a good option for city investments in the future, it will be recommended to the Council for designation as a depository as a separate agenda item. Adoption of the attached resolution is recommended. Attachment PacketPageNumber88of155 RESOLUTION BE IT RESOLVED , that the following be and hereby are selected as depositories for time deposits of the City of Maplewood: Alerus Financial (fka Prosperan Bank, Washington County Bank) Wells Fargo Bank US Bank 4M Fund BE IT FURTHER RESOLVED , that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED , that funds in the above depositories may be withdrawn and wire transferred to any other depository of the city by the request of the Finance Manager or Assistant Finance Manager. BE IT FURTHER RESOLVED , that these depository designations are effective until December 31, 2011. PacketPageNumber89of155 THIS PAGE IS INTENTIONALLY LEFT BLANK PacketPageNumber90of155 Agenda Item H1 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer / Dep. Public Works Director Steven Love, Assistant City Engineer Steve Kummer, Civil Engineer II SUBJECT: Western Hills Area Street Improvements, City Project 10-14 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) DATE: January 3, 2011 INTRODUCTION The public hearing for this project has been scheduled for 7:00 p.m., Monday, January 10, 2011. Notices of the public hearing have been mailed and published. As previously directed by council, all residents within 500 feet of any street improvement have also been notified for this public hearing in addition to those living on the subject streets. The feasibility study was accepted by the council on December 13, 2010, with a resolution authorizing the preparation of plans and specifications, and calling for a public hearing. The city council will consider ordering the improvement following the public hearing. BACKGROUND It is important that the city maintains its infrastructure valued at a little under $200 million. This project is proposed to meet set goals of the council as identified in the adopted budget to attain a pavement condition index rating of 70 out of 100 for 75% of the 135 miles of local streets. Currently 63% of the local streets are rated at 70 or higher, 12% shy of the set goal. Over the next 4-5 years this goal is set to be accomplished, assuming roughly 4 miles of street is reconstructed yearly. The city’s street reconstruction program began in 1999 and many neighborhoods have seen investment through this program. Recently post construction surveys have been incorporated into these projects and residents have been very favorable to the neighborhood investment. The reconstruction program is also the best opportunity to reduce the volume of runoff and pollutants before reaching lakes and wetlands, which the city is required to do as part of the NPDES MS4 Permit requirements mandated through the Minnesota Pollution Control Agency under the Clean Water Act. The proposed Western Hills neighborhood project area can be seen on the attached project location map and is generally bounded by the Canadian-Pacific Railroad on the West, Roselawn Avenue on the North, Desoto Street to the East and Larpenteur Avenue to the South. The feasibility report was ordered at the July 26, 2010 city council meeting. Subsequently a letter was mailed out to the neighborhood on July 27, 2010 to provide information on the council’s action and that preliminary engineering work, such as soil borings and surveying, would begin in the neighborhood. On August 26, 2010 an information packet was sent to the residents containing a questionnaire, information about the questionnaire, information about the construction process, a driveway reconstruction program pamphlet with a copy of the driveway warranty, a rain garden pamphlet, a project location map, and a cover letter addressing the project and the information contained in the packet. On October 25, 2010 a consultant was commissioned to delineate wetlands in the area and produce a Wetland Delineation Report. PacketPageNumber91of155 Agenda Item H1 Informational neighborhood meetings were held on September 8 and 9, 2010 from 5:00-7:00 P.M., at the Maplewood Community Center. Additional neighborhood meetings were held on October 20, 2010 and December 2, 2010 from 5:00-7:00 P.M. at the Maplewood Community Center. Approximately, 60 total residents attended the four informational neighborhood meetings. Items discussed at the these meetings included the public improvement process, the construction process, existing conditions within the project area, proposed improvements, proposed assessments, and an estimated project timeline. A separate neighborhood meeting was held on October 27, 2010 for Larpenteur Avenue residents regarding a proposed concept plan for constructing a sidewalk along Larpenteur Avenue. An additional neighborhood meeting is planned to be scheduled during the month of January with the residents along Jackson Street regarding the proposed concept plan for constructing a sidewalk along Jackson Street. After the presentation residents were given the opportunity to ask questions, express concerns, and give input about the project. Staff opened up the session to brainstorm ideas from residents about how this Maplewood improvement project could resolve long-standing issues in the neighborhood. Staff made themselves available to residents to discuss the project one-on-one with residents after the general question and answer period of the presentation. From discussion with the residents after the meeting the overall feeling was that the improvements are warranted, however there is some concern with the proposed assessments. Following the meetings, staff made themselves available via phone, email and meetings at residences to discuss the proposed improvement. Response questionnaires mailed back to the city by residents along with a summary of written comments collected at the neighborhood meetings are attached to this report. On October 20, 2010, staff notified the Parks and Recreation Commission of the proposed 2011 street reconstruction project. The staff report covered topics related to drainage, parking and access issues associated with Western Hills Park. Staff plans to develop a more detailed concept for those elements directly impacting Western Hills Park and present the proposed concept to the Park and Recreation Commissioners. On December 9, 2010 staff presented the proposed preliminary project to the Environmental Natural Resource Commission (ENRC) to inform them of the potential upcoming 2011 street reconstruction project and to obtain input prior to beginning the design. Members of the ENRC provided staff with valuable insight into general goals and items that they would like to see staff consider during the design of street construction projects. Staff is proposing to take into account the comments of the ENRC during the design phase and explore some creative alternative options in the form of Bid Alternatives. This would allow the staff and the city council to review alternative designs with proposed bid costs. On December 13, 2010 staff presented the feasibility report to the city council. The council accepted the report, authorized the preparation of plans and specification, and called for a public hearing to be held on January 10, 2010. The feasibility report is available on the city web site www.ci.maplewood.mn.us under the Hills and Dales Area Streets “Projects” pull down tab. Copies for viewing are also available in the office of the City Engineer. On December 21, 2010 a letter was mailed to all property owners abutting the proposed project streets and all property owners within 500 feet of the proposed project area informing them of the time, location, and purpose of the public hearing. The letter also reiterated that staff is available to meet and discuss questions or concerns prior to the public hearing. Project location maps were included in the letter outlining the proposed project streets. The information regarding the public hearing, including a link to a copy of the letter to the residents, is available under the Hills and Dales Area Streets “Projects” pull down tab. PacketPageNumber92of155 Agenda Item H1 DISCUSSION The neighborhood improvement project generally consists of the following streets Abel Street, Adolphus Street (south of Roselawn Avenue), Agate Street, Arkwright Street, Beaumont Street, Bellwood Avenue, City Heights Drive, Edgemont Street, Fenton Avenue, Gurney Street, Jackson Street, Kingston Avenue, Onacrest Court, Onacrest Curve, Summer Avenue, and Sylvan Street. Street and utility improvements for all of the above listed streets were planned for 2011 reflecting the council’s previous adoption of the 2011-2015 Capital Improvement Plan (CIP). Staff is proposing to add Adolphus Street (north of Larpenteur Avenue) and the Sylvan Street Alleyway to the project. Adolphus Street (north of Larpenteur Avenue) and the Sylvan Street Alleyway are currently in use and maintained by city forces. These additional roadways are in need of repair and will allow for a complete neighborhood reconstruction design and would represent a cost savings over reconstructing them as standalone projects. Staff is proposing to also add the construction of two concrete sidewalks to the project along collector streets to provide needed pedestrian facilities. The first is the construction of a 6-foot concrete sidewalk with boulevard along the north side of Larpenteur Avenue. Staff received a number of requests for a sidewalk along Larpenteur Avenue connecting Adolphus Street to Rice Street. The second is the construction of a 6-foot concrete sidewalk with boulevard along the east side of Jackson Street. Jackson Street would be chip sealed and possibly restriped to include bike lanes. These additions to the project scope are in an effort to implement “Living Streets” concepts and would represent a cost savings over constructing them as standalone projects. The following is a summary of the proposed improvements to the neighborhood streets with the exception of Jackson Street. All streets within the neighborhood improvement area do not have concrete curb and gutter. New concrete curb and gutter would be installed along all of the project streets. All roadways within this neighborhood will require full reconstruction, which includes removal of the existing pavement, subgrade soils corrections, placement of new concrete curb and aggregate base, and placement of new base course and wear course asphalt paving. Full reconstruction of neighborhood streets will correct current deficiencies such as inadequate roadway cross section and subgrade compaction. The majority of pavements in this neighborhood are built upon native soils, which, according to the geotechnical report, are mostly granular. Subgrade soils corrections are required, but not to the extent of previous neighborhood projects with clayey subgrade fill, which has poor drainage characteristics and is susceptible to frost heaving. Jackson Street will receive seal coat and crack sealing treatments only. Based on input from neighborhood meetings, residents are not supportive of constructing sidewalks along neighborhood streets. However, a number of residents commented on the need for a sidewalk along Larpenteur Avenue. Residents are in favor of keeping the street widths approximately the same for all streets. Neighborhood streets range from 24 to 30 feet wide, with Jackson Street at 32 feet wide. Streets are proposed to remain approximately the same width from curb face to curb face with only minimal adjustment from current average widths. The neighborhood has minimal storm sewer. Staff recommends replacing the existing storm sewer as well as expanding the storm sewer system to relieve intersection and yard drainage issues throughout the neighborhood. The storm water runoff from the newly installed system would be directed to both above-ground and underground ponding facilities to facilitate treatment and rate control. Staff will also implement other proposed storm water treatment features such as residential and regional rain gardens, sump manholes and dual-basin regional ponds. PacketPageNumber93of155 Agenda Item H1 City staff is in the process of evaluating repairs to the sanitary sewer system at this time. Information included in the report is based on televising and manhole inspections. Based on the information available, 17 locations for proposed sewer main repairs have been estimated. About 3,200 feet of sewer main is in need of lining to improve the structural capability of the pipe walls. One sanitary sewer manhole drop has been identified for repair. At this time, Saint Paul Regional Water Services (SPRWS) has identified approximately 10,000 feet of watermain replacement and 450 feet of new watermain extension. SPRWS does anticipate some minor modifications to the existing system such as gate valve adjustment and repair. ASSESSMENTS An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information was used to set the proposed special benefit assessment amounts for the project area. There are 286 assessable residential parcels and 5 assessable commercial parcels within the project area. Based on the city of Maplewood’s Assessment Policy, parcels will be assessed on an equal “unit” basis. The project assessment “unit” rates have been set based on the special benefit appraisal as follows: Residential Area 1 Special Benefit Assessment Rate = $5,800/unit o Full Reconstruction Area 2 Special Benefit Assessment Rate = $5,000/unit o Kingston-Abel-Beaumont Area (previously assessed as part of the 1991 watermain and drainage improvement project). Townhome Special Benefit Assessment Rate = $3,100/unit o Commercial Commercial Special Benefit Assessment Rates = Per Unit Basis o Commercial properties assessment rates per unit basis based upon special benefit appraisals for the specific properties BUDGET The total project budget approved at the December 13, 2011 city council meeting is $7,152,700. The improvements are proposed to be financed through a combination of special assessments to the benefiting properties, G.O. Improvement Bonds, E.U.F and W.A.C. funds, other City of Maplewood funds, and St. Paul Water fund. The following is a summary of the estimated financing for the proposed project: ESTIMATED PROJECT COST RECOVERY TOTAL % OF TOTAL AMOUNTPROJECT FUNDING SOURCE G.O. IMPROVEMENT BONDS$2,944,20041% SANITARY SEWER FUND$412,4006% ENVIRONMENTAL UTILITY FUND$1,560,20022% SPECIAL BENEFIT ASSESSMENT$1,691,30024% ST. PAUL WATER$443,8006% W.A.C. FUND$40,8001% DRIVEWAY REPLACEMENT PROGRAM$60,0001% TOTAL FUNDING$7,152,700100% PacketPageNumber94of155 Agenda Item H1 With the understanding of holding to debt levels resulting from the approved 5-year CIP the intent is to design this project with a number of bid alternate options which could reduce the scope of improvements; such as eliminating Living Streets concepts and/or scaling back the extent of storm sewer improvements and street improvements. In essence, this would allow the bids to be received and the city council can choose the design based on the cost it is comfortable with in order to proceed with constructing the improvements. CONCLUSION The proposed project improvements are necessary to replace and upgrade city infrastructure and to meet stormwater regulatory requirements in addition to council goals. The sanitary sewer and water delivery system is in need of repair along with installing storm sewer piping. Also the full reconstruction of the streets is needed due to numerous pavement distresses and inadequate supporting materials. Street reconstruction will also address street ponding/icing issues by designing and building a proper street section to include concrete curb and gutter and proper slopes. In order to meet stormwater regulatory requirements volume reduction measures must be implemented to capture pollutants before reaching lakes and wetlands. As part of the city’s obligation, volume reduction of 1” over the impervious areas must be met. From the feedback from neighborhood meetings and questionnaire most residents agree the improvements are needed in the neighborhood. While most agree with the improvements some have concerns with the special assessments which cover an estimated 24% of the total project cost for this project. The majority of residents benefiting will be assessed a total of $5,800. This amount can be paid over a period of 15 years on the taxes at an interest rate estimated at 6%. Assessment deferment options are available for those citizens meeting age or disability and income requirements where the assessment would cause financial hardship. If the project is ordered to proceed the staff would work with those individuals to file an assessment objection prior to the Assessment Hearing to be held at a later date. RECOMMENDATION It is recommended that the city council approve the attached resolution ordering the improvement for the Western Hills Area Street Improvement, City Project 10-14. (Four affirmative votes are required to approve this resolution). Attachments: 1. Resolution Ordering Improvement 2. Feasibility Report – Executive Summary 3. Questionnaire Results 4. Location Map PacketPageNumber95of155 Agenda Item H1 Attachment 1 RESOLUTION ORDERING IMPROVEMENT WHEREAS, a resolution of the city council adopted the 13th day of December 2010, fixed a date for a council hearing on the proposed street improvements for the Western Hills Area Street Improvements, City Project 10-14. AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on January 10, 2011, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Western Hills Area, City Project 10-14. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 10th day of January, 2011. 3. The city engineer or his representative is the designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement as previously directed by the city council at the December 13, 2010 council meeting. 4. The finance director was authorized to make the financial transfers necessary to implement the financing plan for the project by the city council at the December 13, 2010 council meeting. A project budget of $7,152,700 was established. The approved financing plan is as follows: ESTIMATED PROJECT COST RECOVERY TOTAL % OF TOTAL AMOUNTPROJECT FUNDING SOURCE G.O. IMPROVEMENT BONDS$2,944,20041% SANITARY SEWER FUND$412,4006% ENVIRONMENTAL UTILITY FUND$1,560,20022% SPECIAL BENEFIT ASSESSMENT$1,691,30023% ST. PAUL WATER$443,8006% W.A.C. FUND$40,8001% DRIVEWAY REPLACEMENT PROGRAM$60,0001% TOTAL FUNDING$7,152,700100% th Approved this 10 day of January 2011 PacketPageNumber96of155 Agenda Item H1 Attachment 2 FEASIBILITY REPORT EXECUTIVE SUMMARY WESTERN HILLS AREA STREET IMPROVEMENTS PROJECT 10-14 AS,AS,AS,AS,BS, BEL TREETDOLPHUS TREETGATETREETRKWRIGHT TREETEAUMONT TREET BA,CHD,ES,FA,G ELLWOOD VENUEITY EIGHTS RIVEDGEMONT TREETENTON VENUEURNEY S,JS,KA,OC,OC, TREETACKSON TREETINGSTON VENUENACREST OURTNACREST URVE SA,SSSSA UMMERVENUE YLVAN TREET AND YLVAN TREET LLEYWAY Project Summary This feasibility report has been prepared for the Western Hills Area Street Improvement Project, City of Maplewood Project 10-14. The above referenced streets total approximately 3.4 miles in length. The neighborhood area is generally bounded by Roselawn Avenue to the North, DeSoto Street to the East, Larpenteur Avenue to the South, and Rice Street to the West. The proposed improvements include the following: 1) The full reconstruction of all streets listed above except Jackson Street. Full reconstruction of these streets will include removal and replacement of the existing aggregate base and bituminous. The street reconstruction will also include sub grade corrections consisting of replacing the sub grade fill material with a sand sub base, drain tile, and a geo-textile fabric. 2) Concrete curb and gutter installation for all streets except Jackson Street. 3) Installation of a new storm sewer system in the neighborhood to relieve drainage issues and reduce ponding problems. 4) Evaluate and implement storm water best management practices as required to meet Capitol Region Watershed District and City of Maplewood requirements. 5) Reroute existing storm water drainage currently discharging from the small neighborhood north of Roselawn Avenue away from SPRWS Sandy Lake property. 6) Conduct repairs to the existing sanitary sewer system. The sanitary sewer system for the project area has a history of rot intrusion, structural deficiencies, and there exists a high probability that spot repairs to main line will be required. 7) Conduct private sewer service televising, cleaning, and inspection as needed. Evaluate televising data to determine needs for sanitary sewer service repairs within the street right-of- way. 8) Conduct water main replacement and repairs in the area in conjunction with Saint Paul Regional Water Services’ (SPRWS) capital improvement plan. SPRWS has identified approximately 10,000 linear feet of water main replacement and 450 linear feet of water main extension. SPRWS is currently evaluating other water system repairs, replacements, and enhancements for items such as gate valves, hydrants, curb stops and other system components. PacketPageNumber97of155 Agenda Item H1 Attachment 2 9) Consider closing or reducing access to Larpenteur Avenue at the Gurney and Abel Street intersections. Staff will consider Police and Fire Department comments as well as resident input. 10) Add the construction of a minimum 6-foot wide concrete sidewalk on the north side of Larpenteur Avenue. Staff received a number of requests for a sidewalk along Larpenteur Avenue connecting Adolphus Street to Rice Street. 11) Add the construction of a minimum 6-foot wide concrete sidewalk with boulevard along the east boulevard of Jackson Street. Chip seal and possibly restripe Jackson to include bike lanes. 12) Add Adolphus Street north of Larpenteur Avenue to the project. This additional area is in need of repair and will allow for a complete neighborhood reconstruction design. Project Cost The estimated costs for the proposed improvements are detailed below. These costs include a 10% construction cost contingency and a 28% allowance for indirect costs. TOTAL % OF TOTAL PROPOSED IMPROVEMENTS AMOUNTPROJECT STREET IMPROVEMENTS$ 4,363,80061% DRAINAGE IMPROVEMENTS$ 1,831,90025% SANITARY SEWER IMPROVMENTS$ 412,4006% WATER SYSTEM IMPROVEMENTS$ 484,6007% DRIVEWAY REPLACEMENT PROGRAM$ 60,0001% TOTAL ESTIMATE OF PROJECT COSTS$ 7,152,700100% Proposed Financing The improvements are proposed to be financed through a combination of special assessments to the benefiting properties, G.O. Improvement Bonds, E.U.F. and W.A.C. funds, other City of Maplewood funds, and St. Paul Water. The following is a summary of the estimated financing for the proposed project. ESTIMATED PROJECT COST RECOVERY TOTAL % OF TOTAL AMOUNTPROJECT FUNDING SOURCE G.O. IMPROVEMENT BONDS$2,944,20041% SANITARY SEWER FUND$412,4005% ENVIRONMENTAL UTILITY FUND$1,560,20022% SPECIAL BENEFIT ASSESSMENT$1,691,30024% ST. PAUL WATER$443,8006% W.A.C. FUND$40,8001% DRIVEWAY REPLACEMENT PROGRAM$60,0001% TOTAL FUNDING$7,152,700100% PacketPageNumber98of155 Agenda Item H1 Attachment 2 Schedule The following schedule may be implemented, should it be determined to proceed with the project: Receive feasibility study 12/13/2010 Authorize preparation of plans and specs 12/13/2010 Order public hearing 12/13/2010 Public hearing 01/10/2011 Approve plans and specs/authorize advertisement for bids 03/28/2011 Bid date 04/29/2011 Assessment hearing 05/09/2011 Accept bids/award contract 05/09/2011 Begin construction 05/16/2011 Assessments certified to Ramsey County 10/01/2011 Complete construction 11/04/2011 PacketPageNumber99of155 Agenda Item H1 Attachment 3 PacketPageNumber100of155 Agenda Item H1 Attachment 3 PacketPageNumber101of155 Agenda Item H1 Attachment 3 PacketPageNumber102of155 Agenda Item H1 Attachment 3 PacketPageNumber103of155 Agenda Item H1 Attachment 3 PacketPageNumber104of155 Agenda Item H1 Attachment 4 PacketPageNumber105of155 THIS PAGE IS INTENTIONALLY LEFT BLANK PacketPageNumber106of155 Agenda Item I1 MEMORANDUM TO: James Antonen, City Manager FROM: Michael Martin, AICP, Planner Chuck Ahl, Assistant City Manager SUBJECT:Open Spaceand Parks District (OSP) Ordinance – Second Reading VOTE REQUIRED:Simple Majority Required for Approval of a Code Amendment DATE: January 3, 2011 INTRODUCTION On August 23, 2010, the city council directed staff to develop an open space and parks zoning district to be used to rezone all publicly-owned open space and parks parcels in Maplewood. BACKGROUND November 16, 2010: the planning commission recommended approval of the proposed open space and parks zoning ordinance. The planning commission recommended changing the acronym for the zoning district and adding for emphasis the requirement that open spaceand parks buildings meet all development guidelines found elsewhere in the zoning code. November 17, 2010: the parks and recreation commission recommended approval of the proposed open space and parks zoning ordinance. On December 13, 2010, the city council moved first reading to approve theproposed open space and parks zoning district ordinance. DISCUSSION The city council reviewed the proposed open space and parks zoningdistrict ordinanceat its meeting on December 13, 2010. The city council did not request any revisions and moved first reading to approve the proposedordinance. RECOMMENDATION Adopt the attached open space and parks zoning district ordinance. p:ord\Parks and Open Space\OSP_Zoning_011011_CC Attachments: 1.Open Space and ParksDistrict (OSP) Ordinance PacketPageNumber107of155 Attachment 1 ORDINANCE NO. ___ AN ORDINANCE AMENDING THE MAPLEWOOD ZONING CODE TO CREATE A OPEN SPACE AND PARKS (OSP) ZONING DISTRICT Section 1. This amendment revises Section 44-6, Definitions, to read as follows (additions are underlined): Section 44-6. Definitions. Open SpaceandParks means properties that are publicly ownedwhich are used or planned as open space or park lands. Section 2.This amendment revises Section 44-9to read as follows(additions are underlined): Section 44-9. Zoning Districts. OSP OpenSpaceandParks F Farm Residence District R-1 Residence District (Single Dwelling) R-1R Rural Conservation Dwelling District R-1S Small-Lot Single-Dwelling District R-2 Residence District (Double Dwelling) R-3 Residence District (Multiple Dwelling) R-E Residence Estate District NC Neighborhood Commercial District CO Commercial Office District BC Business Commercial District LBC Limited Business Commercial District BCM Business Commercial Modified District SC Shopping Center District M1 Light Manufacturing District M2 Heavy Manufacturing District MU Mixed Use Zoning District PacketPageNumber108of155 Attachment 1 Section 3. This amendment revises Article II,District Regulations,by changing Division 1 of the District Regulations to read as follows(additions areunderlined and deletions are crossed out): ARTICLE II. DISTRICT REGULATIONS DIVISION 1. GENERALLYOPEN SPACE AND PARKS DISTRICT (OSP) Section 44-46. Purpose and Intent. The OSPdistrict is designed to be a public park and open space district. Public parks and open space may be owned oroperated by Maplewood, Ramsey County or any other public body. All improvements within these districts must be consistent with the MaplewoodComprehensive Land Use Plan. Section44-47. Permitted Uses The onlyuses permitted in the open space andparks district, are the following: Public open space and park lands. Section 44-48.Development Guidelines Improvements and structures within open space lands andpublic parks with recreational facilities and structuresshall be consistent with the Maplewood Comprehensive Land Use Plan and developed in conformance with the site-development requirements stipulated in the Maplewood Zoning Ordinance. Sections 44-49 – 44-70. Reserved. Section 4. This ordinance shall take effect upon publication. The Maplewood City Council approved this ordinance on ____________, 2011. ____________________________ Mayor Attest: _____________________________ City Clerk PacketPageNumber109of155 Attachment 2 DRAFT MINUTESOF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 16, 2010 6.NEW BUSINESS a.Parks and Open Space District (POS) Ordinance a.Senior Planner, Tom Ekstrand gave the report on the (POS) Ordinance and answered questions of the council. Commissioner Trippler moved to approve the ordinance amending the Maplewood zoning code to create a parks and open space (POS) zoning districtwith the recommended changes discussed with staff during the meeting. Seconded by Commissioner Bierbaum. Ayes – All The motion passed. PacketPageNumber110of155 Agenda Item J1 MEMORANDUM TO: James Antonen, City Manager FROM: Tom Ekstrand, Senior Planner Chuck Ahl, Assistant City Manager Conditional Use Permit Revision–Woodland Hills Church SUBJECT: (simple-majority vote required for approval) LOCATION: 1740 Van Dyke Street DATE: January 3, 2011 INTRODUCTION Woodland Hills Church, located at 1740 Van Dyke Street, is requesting that the city council revise their conditional use permit (CUP) so they may operate a temporary homeless shelter. The proposed shelter would be provided through Woodland Hills’ affiliation with Project Home, a program operated by the St. Paul Area Council of Churches currently providing shelter at area churches for those in need. Project Description This proposal would be considered temporary since the applicant proposes to provide this service twice a year. Each occasion would be for up to a one month period—two months per year total. According to Pastor Mary Anderson, Woodland Hills Church would provide the following spaces for this use: Kitchen area—for volunteers to prepare snacks Classrooms—three or four for families to sleep Classrooms—one or two for overnight volunteers to sleep Multi-purpose Room—for families to watch movies or for kids to play Pastor Anderson explained the following: “Once the Ramsey County Family Service Center at 2001 Van Dyke Street is full, the St. Paul Area Council of Church’s Project Home Program would provide all the needed materials to house additional homeless families at area churches. Project Home receives funding to operate two churches per month, but occasionally they receive additional funding for a third church site. Woodland Hills has been a third church site in the past. The churches host for month at a time at their site. Each site houses up to 20 total people per night that are all families with children. It can be a single or two-parent family. On a given night, it typically consists of four to five adults and 12 to 15 children at full capacity. All beds and bedding are provided by Project Home. Woodland Hills Church would like to host Project Home twice per year, depending on the need. We don’t have assigned months but rather choose a month or two when there is funding available for Project Home to host a third church site. Each day a bus would bring the assigned families to each church that is hosting. One bus delivers the families to each site. Our families arrive soon after 6:00 p.m. each night. They are here with at least three volunteers and two overnight volunteers each night. The same bus will PacketPageNumber111of155 arrive somewhere around 7:00-7:30 each morning to pick up the families and bring them back to th Family Place the, 244 E 10 Street, downtown St. Paul. This is where the families reside during the day. The volunteers receive training at our site through Project Home and our staff as to the rules, guidelines and emergency procedures.” BACKGROUND January 10, 2000: The city council approved a CUP for a church, a comprehensive land use plan amendment from BC (business commercial) C (church) and amended the liquor license requirements to exempt the 100-foot spacing requirement for churches from on-sale/off-sale liquor establishments in instances where the liquor store was in operation before the church entered the neighborhood. (Note: at the time of the 2030 Comprehensive Land Use Plan adoption on January 25, 2010, the land use classification was changed from C to MU, mixed use.) The CUP was approved subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall do the following immediately with the Phase 1 improvements: overlay and restripe the parking lot on the west side of the building, patch pot holes in the parking lot on the remainder of the site, remove all litter, damaged items and debris, remove the wooden fence and restore the grass. 5. The landscape plan shall be submitted to the community design review board for approval before any landscaping is added. 6. Plans for any changes to the building exterior, other than painting or repairs, shall be submitted to the community design review board for review and approval. February 1, 2001: The city council approved a one-year extension of Woodland Hill’s CUP in order to check the progress of the church’s construction. April 8, 2002: The city council approved a one-year extension of Woodland Hill’s CUP in order to check the progress of the church’s construction. June 9, 2003: The city council moved to review the CUP for Woodland Hills Church again only if there are changes proposed to the CUP, there is an expansion to the facility or if a problem arises. PacketPageNumber112of155 DISCUSSION Woodland Hills Church has provided temporary shelter through Project Home on three one- month occasions over a span of 1 ½ years. The city learned about this recently due to a paramedic call to the church for a child. Once learning about this use, the community development staff contacted the church about the need for a CUP revision. Staff Comments The building official and health officer have commented on this proposal and have the following comments: Building Official The city will require a complete building code analysis from a design professional. This will include items such as separation, exiting, and code update requirements. Building/construction plans are required by a registered design professional. Verification that the mechanical system meets code requirements is required. Verification of adequate bathroom facilities is required. The building is required to have an automatic fire suppression system. The building may be required to update the NFPA 72 fire alarm system. Accessible parking is required. The contractor shall have a pre-construction meeting with the city staff. Health Officer Because food will be prepared for the temporary residents, per the Minnesota Food Code, Minnesota Rules 4626, any time food is served to the public (regardless of whether a fee is charged or not) a commercial food establishment license must be obtained. Therefore, the requirements set forth in Minnesota Rules 4626 would need to be met by the Woodland Hills Church. Included (but not limited to) in these requirements are minimum standards for equipment, ventilation, dishwashing and hand washing facilities, and room/area finish schedule. These requirements are in place to protect the public’s health in regards to a food-borne illness. Police The church must provide supervision at night while shelter guests are present. Neighbor’s Comments Staff surveyed the owners of the 95 surrounding properties within 500 feet for their comments. We received 17 replies. Of the 17 replies, eight were in favor, six were opposed and three expressed “no comment or no objection.” PacketPageNumber113of155 Those opposed commented that: The Ramsey County Family Service Center was already in the neighborhood. Why add another? Let other areas do their share. It would bring in crime into the area. It would depreciate residential property values. Staff spoke to Chief Thomalla about the question of crime related to the Ramsey County Family Service Center and the potential of a crime increase because of the proposed facility. Chief Thomalla said that Family Service Center has generated 226 calls for service dating back to 2005. It is nearly impossible to quantify the crime residents or visitors may have caused in the area around the Family Service Center. As for whether the proposed temporary shelter would pose a threat for more crime, it doesn’t seem likely. The proposed shelter would only house up to 20 people at a time and would be only for two months out of the year. Furthermore, the shelter has been in operation for 1 1/2 years now for three one-month-long periods without the city’s or the neighborhood’s knowledge. If it wasn’t for an ambulance run to the church, it would likely still be unknown. The Ramsey County assessor’s office has explained that factors such as unmaintained and trashy properties would affect property values, not the proposed use. Staff concurs and does not feel that a temporary shelter to serve 20 persons two months out of the year would affect the property value of any nearby home. We understand that it is a matter of the “perception” of a potential home buyer that is the question. But, at such a limited use, staff does not feel that there would be any true noticeable effect on the neighborhood. CUP Findings for Approval The zoning ordinance requires that the city council find that all nine “standards” for CUP approval be met to allow a CUP. In short, these state that the use would (refer to the resolution for the complete wording): Comply with the city’s comprehensive plan and zoning code. Maintain the existing or planned character of the neighborhood. Not depreciate property values. Not cause any disturbance or nuisance. Not cause excessive traffic. Be served by adequate public facilities and police/fire protection. Not create excessive additional costs for public services. Maximize and preserve the site’s natural and scenic features. Not cause adverse environmental effects. The proposed temporary shelter meets these nine criteria. PacketPageNumber114of155 Summary Staff recommends approval of this CUP revision as proposed since it meets the criteria for CUP approval. The applicant would need to complete the building and equipment upgrades as noted above to comply with all applicable code requirements. Any revisions or expansion in this program would need to be reviewed by the city council. COMMISSION ACTION December 7, 2010: The planning commission recommended approval of this CUP revision request. The planning commission added a condition that “the applicant shall notify city staff prior to operating the temporary shelter so the city can assure compliance with the allowed two months per year operation of the homeless shelter.” BUDGET IMPACT None. RECOMMENDATION Adopt the resolution approving a conditional use permit revision for Woodland Hills Church, located at 1740 Van Dyke Street, to operate a temporary homeless shelter two months each year. Approval is based on the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city. Staff the director of community development may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The temporary homeless shelter shall be limited to a period of two months each year. The number of residents sheltered shall not exceed 20 persons at a time as proposed. 5. Woodland Hills Church shall provide constant supervision when the temporary shelter is in operation. 6. Woodland Hills Church shall comply with all requirements of the Maplewood Building Official, Fire Marshal and Health Officer prior to beginning the operation of the temporary shelter. PacketPageNumber115of155 7. Any changes in use or the operation of the temporary shelter or expansion of the church shall require review by the city council. 8. Any plans for changes to the building exterior, other than painting or repairs, shall be submitted to the community design review board, for review and approval. 9.The applicant shall do the following immediately with the Phase 1 improvements: overlay and restripe the parking lot on the west side of the building, patch pot holes in the parking lot on the remainder of the site, remove all litter, damaged items and debris, remove the wooden fenceand restore the grass. 10.The landscape plan shall be submitted to the community design review board for approval before any landscaping is added. 11.Plans for any changes to the building exterior, other than painting or repairs, shall be submitted to the community design review board for review and approval. 12. The applicant shall notify city staff prior to operating the temporary shelter so the city can assure compliance with the allowed two months per year operation of the homeless shelter. PacketPageNumber116of155 CITIZEN COMMENTS Staff surveyed the owners of the 95 properties within 500 feet of the Woodland Hills Church property. Of the 17 replies, eight were in favor, six were opposed and three expressed “no comment or no objection.” In Favor 1. As long as the operation does not attract criminal activity and/or infringe on my property, I do not have objection. This neighborhood, and I in particular, have been the victim of burglaries and vandalisms in the past. (Lallier, 1908 Ripley Avenue) 2. Whatever it takes to keep people and children off the streets in the winter or summer, to keep them warm and fed, should be done. I support Woodland Hills’ decision. (Wittenberg, 1665 Darlene Street) 3. Great idea. (Soderbeck, 1915 Larpenteur Avenue) 4. We are all for it. It’s great they are stepping forward to meet a growing community need. They deserve our support. (Johnson, 1935 Larpenteur Avenue) 5. As we are both aware, many families have members that have lost their jobs and their homes. In today’s economy, many shelters get filled very quickly. No one should have to spend the night outside sleeping, adults or children. Both my wife and I have NO OBJECTIONS at all with Woodland Hills Church requesting permission to provide temporary shelter for those seeking shelter overnight. We are not members of Woodland Hills Church but they have been excellent neighbors. (Frank, 1921 Price Avenue) 6. I think this is a very good idea as there is a great need for it. I support your commitment wholeheartedly. Glad the safety issue is addressed and there will be supervision. (Seckinger, 1657 Darlene Street) 7. I am totally in support of the proposal. Anything that can be done to help or assist the homeless is fine with me. Especially families or mothers with children. I have seen bad examples of homeless men (rude behavior, urinating in public) but I believe these behaviors to be exceptions. I hope you decide to approve the proposal and I applaud Woodland Hills Church for their efforts. (Ekegren, 1644 Craig Place) 8. I have no problems with the church doing this. In fact, families with children could stay year round. (Possert, 1840 Larpenteur Avenue) Opposed 1. I am not in favor of this project. (Engebretson, 1642 Van Dyke Street) 2. I think one homeless shelter in the neighborhood is plenty. I think we’re doing our share. (DLP Foods Inc, 1829 North St. Paul Road) PacketPageNumber117of155 3. I am opposed of this action. My back yard overlooks Woodland Hills. We have a homeless shelter already in Maplewood. Another BIG concern of mine is I do plan on selling this house in the future and I fear the people would find out this information and not want to buy it for reasons such as this and depreciate the value of my home. (Enstad, 1899 Larpenteur Avenue) 4. We have a homeless shelter two blocks from our home. We have low income apartments two blocks from our home and we have low income townhomes two blocks from our home. We already have a temporary shelter through Project Home less than two miles from our home. I think it’s time for some other area to do their share. We don’t feel a shelter so close to our homes with children is a good idea. I would hope Maplewood would keep any meetings or public hearings to Maplewood Residents. (Casura, 1936 Ripley Avenue) 5. Refer to the letter from Cheryl Ann Hagel, 1674 Craig Place. 6. Refer to the letter from Richard Thomalla, 1908 Kingston Avenue. No Comment or Objections 1. I have no objection (Received by telephone, no ID or address) 2. I have no issues with this. (LARP LLC, 166 N. Concord Exchange) 3. I have no comment. (Lee and Chiaxang, 1671 Hazel Street) PacketPageNumber118of155 REFERENCE INFORMATION SITE DESCRIPTION Site size: 13.69 acres Existing land use: Woodland Hills Church SURROUNDING LAND USES North: Ripley Avenue, South China Island Restaurant and Goodrich Golf Course South: Plaza Theater, single dwellings and Larpenteur Avenue East: Single dwellings West: Van Dyke Street and commercial businesses PLANNING Land Use Plan designation: MU (mixed use) Zoning: MU CODEREQUIREMENTS Section 44-1092(3) of the city ordinances requires a CUP for churches and institutions of any educational, philanthropic and charitable nature. FindingsforCUPApproval Section 44-1097(a) requires that the city council base approval of a CUP on nine findings. Refer to the findings for approval in the resolution. APPLICATION DATE The application for this request was complete on November 3, 2010. State law requires that the city decide on land use applications within 60 days. Statute also allows the city to extend this review period an additional 60 days if more time is needed for review. Because of the holidays, and the closing of the council chambers for various system upgrades, staff has extended the review period for this matter an additional 60 days. The deadline for council action, therefore, is now March 3, 2011. PacketPageNumber119of155 p:sec14\woodland hills church temporary homeless shelter CUP CC Report 01 11 te Attachments: 1. Zoning Map 2. Land Use Plan Map 3. Applicant’s Written Narrative 4. Letter from Cheryl Ann Hagel dated November 8, 2010 5. Letter from Richard Thomalla dated November 14, 2010 6. Resolution PacketPageNumber120of155 PacketPageNumber121of155 PacketPageNumber122of155 PacketPageNumber123of155 PacketPageNumber124of155 PacketPageNumber125of155 PacketPageNumber126of155 Attachment 6 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Woodland Hills Church applied for a conditional use permit revision to operate a temporary homeless shelter. WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for churches and institutions of any educational, philanthropic and charitable nature. WHEREAS, this permit applies to the property located at 1740 Van Dyke Street. The legal description is: PID # 14 29 22 33 0001 WHEREAS, the history of this conditional use permit is as follows: 1. On December 7, 2010, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On January10, 2011, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. PacketPageNumber127of155 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. The use would cause no more than minimal adverse environmental effects. 9. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The temporary homeless shelter shall be limited to a period of two months each year. The number of residents sheltered shall not exceed 20 persons at a time as proposed. 5. Woodland Hills Church shall provide constant supervision when the temporary shelter is in operation. 6. Woodland Hills Church shall comply with all requirements of the Maplewood Building Official, Fire Marshal and Health Officer prior to beginning the operation of the temporary shelter. 7. Any changes in use or the operation of the temporary shelter or expansion of the church shall require review by the city council. 8. Any plans for changes to the building exterior, other than painting or repairs, shall be submitted to the community design review board, for review and approval. 9. The applicant shall notify city staff prior to operating the temporary shelter so the city can assure compliance with the allowed two months per year of the homeless shelter. The Maplewood City Council __________ this resolution on ___________. PacketPageNumber128of155 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, DECEMBER 7, 2010 5. PUBLIC HEARING a. Conditional Use Permit Revision, Woodland Hills Church Request for a Temporary Homeless Shelter, 1740 Van Dyke Street. a. Senior Planner Tom Ekstrand gave the report and answered questions of the council. Chairperson Fischer opened the public hearing. The following people spoke regarding the public hearing. 1. Mary Anderson, Associate Pastor, Woodland Hills Church, 1740 Van Dyke Street, Maplewood, spoke on the churches behalf. 2. Marlene L’Alleu, 1908 Ripley Avenue, Maplewood, objected to this shelter in her neighborhood since she felt it would decrease her property value and be an unsafe element in the neighborhood. 3. Sara Liegl, Director of Project Home, 1671 Summit Avenue, St. Paul, spoke on the churches behalf. Chairperson Fischer closed the public hearing. Commissioner Pearson moved to approve the resolution approving a conditional use permit revision for Woodland Hills Church, located at 1740 Van Dyke Street, to operate a temporary homeless shelter two months each year. Approval is based on the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city. Staff the director of community development may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The temporary homeless shelter shall be limited to a period of two months each year. The number of residents sheltered shall not exceed 20 persons at a time as proposed. 5. Woodland Hills Church shall provide constant supervision when the temporary shelter is in operation. 6. Woodland Hills Church shall comply with all requirements of the Maplewood Building Official, Fire Marshal and Health Officer prior to beginning the operation of the temporary shelter. 7. Any changes in use or the operation of the temporary shelter or expansion of the church shall require review by the city council. 8. Any plans for changes to the building exterior, other than painting or repairs, shall be submitted to the community design review board, for review and approval. 9.The applicant shall do the following immediately with the Phase 1 improvements: overlay and restripe the parking lot on the west side of the building, patch potholes in the parking lot on the remainder of the site, remove all litter, damaged items and debris, remove the wooden fence and restore the grass. 10.The landscape plan shall be submitted to the community design review board for approval before any landscaping is added. 11.Plans for any changes to the building exterior, other than painting or repairs, shall be submitted to the community design review board for review and approval. December 7, 2010 PacketPageNumber129of155 1 Planning Commission Meeting Minutes 12. The applicant shall notify city staff prior to operating the temporary shelter so the city can assure compliance with the allowed two months per year operation of the homeless shelter. Commissioner Boeser added a friendly amendment that “the applicant shall notify city staff prior to operating the temporary shelter so the city can assure compliance with the allowed two months per year operation of the homeless shelter. The friendly amendment was accepted by Commissioners Pearson and Bierbaum. Seconded by Commissioner Bierbaum. Ayes – All The motion passed. December 7, 2010 PacketPageNumber130of155 2 Planning Commission Meeting Minutes AGENDA REPORT TO: FROM: RE: DATE: Introduction Background Consideration PacketPageNumber131of155 BUSINESS NAME - OWNER - ADDRESS - CHANGE OF MANAGER OR OWNER DATE COMPLIANCECOMPLIANCE FAILUREDATESTATUSCOURT DATESTAFF RECOMMENDATIONCOUNCIL ACTION A1 LIQUOR - 19 CENTURY AVE SO TOBACCO07/13/2010PENDING - COUNCIL ACTION09/13/2010PROPOSED $250 FINE AMAROSE CONVENIENCE STORE - 3001 WHITE BEAR AVE TOBACCO12/15/2009COMPLETED11/23/2009PROPOSED $250 FINE04/26/2010 - APPROVED $250 FINE TOBACCO07/27/2010PENDING - COUNCIL ACTION09/27/2010PROPOSED $500 FINE CHAMPPS OF MAPLEWOOD - 1734 ADOLPHUS TOBACCO08/02/2006COMPLETEDPROPOSE $250 FINE8/28/2006 - APPROVED $250 FINE TOBACCO12/06/2007COMPLETED07/10/2008PROPOSED $500 FINE10/27/2008 - APPROVED $500 FINE ALCOHOL11/29/2008COMPLETED02/23/2009PROPOSED $500 FINE03/09/2009 - APPROVED $400 FINE ALCOHOL05/27/2010PENDING - COUNCIL ACTION07/19/2010PROPOSED $1,000 FINE CHILI'S BAR & GRILL - 1800 BEAM AVE ALCOHOL06/01/2010PENDING - COUNCIL ACTION07/12/2010PROPOSED $500 FINE GOODRICH GOLF COURSE - 1820 VAN DYKE ST ALCOHOL05/20/2010PENDING - COUNCIL ACTION07/19/2010PROPOSED $500 FINE HERITAGE LIQUOR - 1347 FROST AVE ALCOHOL11/22/2008COMPLETED01/16/2009PROPOSED $500 FINE03/9/2009 - APPROVED $500 FINE ALCOHOL05/27/2010PENDING - COUNCIL ACTION07/19/2010PROPOSED $1,000 FINE HOLIDAY - 280 S MCKNIGHT ROAD TOBACCO12/16/2008COMPLETED02/09/2009PROPOSED $250 FINE03/22/2010 - APPROVED $250 FINE TOBACCO07/13/2010PENDING - COUNCIL ACTION09/13/2010PROPOSED $500 FINE HUEY'S SALOON - CHERYL WOLF - 2425 MAPLEWOOD DRIVE ALCOHOL05/18/2006COMPLETED07/24/2006PROPOSED $500 FINE07/24/2006 - APPROVED $500 FINE ALCOHOL11/29/2008COMPLETED02/23/2009PROPOSED $1,000 FINE03/09/2009 - APPROVED $1,000 FINE ALCOHOL10/23/2009PENDING - COUNCIL ACTION06/15/2010PROPOSED $2,000 FINE KELLER LAKE CONVENIENCE - 2228 HIGHWAY 61 TOBACCO08/02/2006COMPLETED10/16/2006PROPOSED $250 FINE08/28/2006 - APPROVED $250 FINE ALCOHOL10/14/2006COMPLETED10/04/2007PROPOSED $500 FINE04/12/2010 - APPROVED $500 FINE TOBACCO12/06/2007COMPLETED12/14/2009PROPOSED $500 FINE04/12/2010 - APPROVED $500 FINE TOBACCO10/15/2009PENDING - COUNCIL ACTION08/09/2010PROPOSED $750 FINE LES'S SUPERETTE - 2665 WHITE BEAR AVE - UNDER NEW OWNERSHIP AS OF 8/01/2010 TOBACCO12/06/2007COMPLETED02/15/2008PROPOSED $250 FINE10/27/2008 - APPROVED $250 FINE TOBACCO08/13/2009COMPLETED09/21/2009PROPOSED $500 FINE03/22/2010 - APPROVED $500 FINE TOBACCO07/27/2010PENDING - COUNCIL ACTION09/27/2010PROPOSED $750 FINE MAPLEWOOD WINE CELLAR - 1281 FROST AVE ALCOHOL11/13/2009COMPLETED01/25/2010PROPOSED $500 FINE03/22/2010 - APPROVED $500 FINE TOBACCO07/13/2010PENDING - COUNCIL ACTION09/13/2010PROPOSED $250 FINE MGM LIQUOR WAREHOUSE - 2950 WHITE BEAR AVE - OPENED 01/22/2007 TOBACCO11/26/2008COMPLETED08/31/2009PROPOSED $250 FINE04/12/2010 - APPROVED $250 FINE ALCOHOL12/14/2009COMPLETED03/15/2010PROPOSED $500 FINE04/12/2010 - APPROVED $500 FINE ALCOHOL06/01/2010PENDING - COUNCIL ACTION07/19/2010PROPOSED $1,000 FINE SUPERAMERICA - 11 CENTURY AVE N ALCOHOL05/20/2010PENDING - COUNCIL ACTION07/19/2010PROPOSED $500 FINE WALGREENS - 2515 WHITE BEAR AVE - OPENED 05/01/2007 - CLOSED N/A TOBACCO08/03/2006COMPLETED10/09/2006PROPOSED $250 FINE08/28/2006 - APPROVED $250 FINE TOBACCO07/13/2010PENDING - COUNCIL ACTION09/16/2010PROPOSED $500 FINE WHITE BEAR LIQUOR & WINE - 2223 WHITE BEAR AVE ALCOHOL11/22/2008COMPLETED3/30/2009PROPOSED $500 FINE04/12/2010 - APPROVED $500 FINE ALCOHOL12/14/2009COMPLETED3/15/2010PROPOSED $1,000 FINE04/12/2010 - APPROVED $1,000 FINE ALCOHOL5/27/2010PENDING - COUNCIL ACTIONPROPOSED $2,000 FINE PacketPageNumber132of155 DATE PRINTED: 1/5/2011PAGE 1 OF 1 Item J3 AGENDA REPORT TO:Jim Antonen, City Manager FROM:Karen Guilfoile, Citizen Services Manager DATE:January 3, 2011 SUBJECT:Off-Sale Intoxicating Liquor License – Hillside Wine & Spirits Introduction Mai Nhia Lee and Kong Lee new owners of Hillside Wine and Spirits located at 1690 McKnight Road North have submitted an application for an off-sale intoxicating liquor license. Background Background checks have been conducted on both owners and nothing has been identified in the background check that would prohibit themfrom holding this license. Chief Thomalla met with the new owners to discuss measures to eliminate the sale of alcoholic beverages to underage persons, general security and retail crime issues, and the Maplewood Liquor Ordinances. Consideration It is recommended that the City Council consider the application for anoff-sale intoxicating liquor license for the Hillside Wine & Spirits. PacketPageNumber133of155 Item J4 MEMORANDUM TO: James Antonen, City Manager FROM: Karen Guilfoile, Director, Citizen Services DATE: January 4, 2011 RE: Approval of the Rules and Procedures for City Council and Council Meetings Introduction Annually, at the first council meeting of the year, the city council reviews the City Council Rules of Procedure for City Council and Council Meetings making changes and additions it deems necessary. After review of the 2010 document, staff is recommending the following changes: Page 6 – Section 7 - Addressing the Council : provideaddress Each person addressing the Council shall give his/her name and city of residence to the city clerk prior to approaching the podium. Once recognized by the Presiding Officer, shall at the podium state their name in an audible tone for the records, and sign in, and unless . further time is granted by the Presiding Officer shall limit his/her address to five (5) minutes or the time stated by the presiding officer. Page 10 – Section 14 – B. Internal Rules of Council: Procedural Rules super majority When a Council member is absent from a meeting where a four-fifth's (4/5) vote is required, the item may be tabled until a full Council is present. Recommendation Direct staff to make the suggested changes and other changes agreed upon by a majority vote of the council. PacketPageNumber134of155 Revised 2011 City of Maplewood Rules of Procedure for City Council and Council Meetings PacketPageNumber135of155 Revised 2011 CITY OF MAPLEWOOD RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS TABLE OF CONTENTS PAGE Section 1 Meetings .......................................................................................................1 Section 2 Agenda for Regular Meetings and Council Manager Workshop ......... 3 & 4 Section 3 Limitation on Council Action ......................................................................4 Section 4 Minutes ........................................................................................................5 Section 5 Duties of the Presiding Officer ....................................................................5 Section 6 Rules of Debate .................................................................................... 5 & 6 Section 7 Addressing the Council ................................................................................6 Section 8 General Rules of Order ................................................................................7 Section 9 Decorum and its Enforcement .....................................................................7 Section 9 Rules of Civility for Our Community ..........................................................7 Section 10 Ordinances, Resolutions, Motions and Reports ................................... 7 & 8 Section 11 Conduct of City Employees at City Council Meetings ................................9 Section 12 Waiver ..........................................................................................................9 Section 13 Adjournment ................................................................................................9 Section 14 Council Administrative Policies ...................................................... 10 & 11 PacketPageNumber136of155 Section 1 MEETINGS A. Regular The City Council shall hold regular meetings on the second and fourth Mondays of each month at 7:00 p.m., provided that when the day fixed for any regular meeting falls on a day designated by law as a legal holiday, such meeting shall be held at the same hour on the next succeeding Tuesday, not a holiday, unless authorized by the City Council. B. Special The Mayor or any two members of the Council by writing filed with the City Clerk may call a special meeting. A special meeting is a meeting that is held at a time or location different from that of a regular meeting. The city will post written notice of a special meeting on the principal bulletin board, located at the entrance of city hall. The notice will state the date, time, place and purpose of the meeting. The city manager or his designee will notify each member of the city council of the special meeting by e-mail and or telephone at least one day before the scheduled meeting. In calculating the number of days for providing notice, the first day that the notice is given will not be counted and the last of the notice will be counted. If the last day is a Saturday, Sunday or a legal holiday, that day is omitted from the calculation and the following day is considered the last day, unless it happens to be a Saturday, Sunday or a legal holiday. Except for trivial matters, business transacted at a special meeting shall be limited to that mentioned in the call. Emergency meetings may be called at any time providing all members of the Council sign waivers of notice to such meeting and said waivers shall be filed with the City Clerk. Emergency Meetings – An “emergency meeting” is a special meeting to deal with a matter that requires immediate consideration of the city council. Posted or published notice of an emergency meeting is not required. However, the city must make a good faith effort to notify each news medium that has filed a written request for notice. Notice must be given by telephone or any other method to notify members of the city council. The notice must include the subject of the meetings. 1 PacketPageNumber137of155 C. Place All meetings shall be held in the Council Chambers of the Maplewood City Municipal Building unless there is a posted and/or published notice designating another location. D. Presiding Officers The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the Council members shall elect one of their members as temporary chairperson. E.Quorum Three members of the Council shall constitute a quorum at any meeting of the Council, but a smaller number may convene from time to time. F. Order of Business At the hour appointed for meeting, the members shall be called to order by the Mayor or in his/her absence by the Acting Mayor. Upon the appearance of the quorum, the Council shall proceed to business which shall be conducted in the established order: A. Call to Order B. Pledge of Allegiance C. Roll Call D. Approval of Agenda E. Approval of Minutes F. Appointments and Presentations G. Consent Agenda H. Public Hearings I. Unfinished Business J. New Business K. Visitor Presentation L. Award of Bids M. Administrative Presentations N. Council Presentations O. Adjournment 2 PacketPageNumber138of155 G. Curfew No additional agenda item will be discussed after 11:00 p.m. Meetings adjourned under this policy will be continued on the next Thursday at 5:00 p.m. The council by simple majority may change the time and date. The continued meeting will begin at the point on the agenda where the adjournment occurred. No new items will be added to the continued meeting agenda. A majority of the Council may extend the meeting beyond the 11:00 p.m. curfew. H. First Regular Meeting of the Year At the first regular Council meeting in January of each year, the Council shall (1) designate the official newspaper, (2) choose an Acting Mayor on a rotating basis from the membership of the Council who shall perform the duties of the Mayor during the disability or absence of the Mayor, and (3) make other annual appointments as required. Section 2 AGENDA FOR REGULAR MEETING A. All matters to be submitted to the Council shall be filed no later than 12:00 noon on the Monday prior to the Monday Council meeting at which consideration is desired, and shall be delivered to the City Manager, or in his/her absence, the City Clerk. In unusual circumstances and when the matter does not require investigation, an item may be accepted after the deadline upon the approval of the City Manager. B. Except for trivial matters, no item or business shall be considered for action by the Council, which does not appear on the agenda for the meeting, except an item of urgent business, which requires immediate action and is so determined by a majority of the Council. The Council will hear all reasonable citizen petitions, requests and statements; however, such items which do not specifically appear on the agenda shall be deferred to a future meeting for more careful consideration and study if Council action, other than filing, is required or requested. 3 PacketPageNumber139of155 The Mayor and each Council member shall be provided with a copy of the agenda, minutes of the previous meeting, any other reports and information pertinent to the agenda at least forty-eight (48) hours prior to each regular unless authorized by the City Manager. Council meeting No matter may be submitted for Council action by any administrative official, department head, or employee unless it has first been presented to the City Manager for inclusion on the agenda. AGENDA FOR COUNCIL MANAGER WORKSHOP All matters to be submitted for the Council Manager Workshop shall be filed no later that 12:00 noon on the Monday prior to the Workshop and shall be delivered to the City Manager, or in his/her absence, the City Clerk. Workshops are held at 5:15 p.m. prior to regularly scheduled Council meetings. The Council Manager Workshop is designed to look in-depth into upcoming issues, interviewing commission and board members, and meeting and discussing issues with other civic leaders. Council Manager Workshops may be scheduled as needed and will be posted and noticed accordingly. Section 3 LIMITATION ON COUNCIL ACTION The Council shall only take action at regularly scheduled meetings, or special meetings, called pursuant to Section 1, unless all Council members are present at the time the action is taken. Regular meetings do not include meetings with public bodies in joint or cooperative sessions. All Council actions shall conform to the requirements of the open meeting law. 4 PacketPageNumber140of155 Section 4 MINUTES A. The City Clerk or Acting City Clerk shall keep a record of all regular Council meetings. B. Unless a reading of the minutes of a Council meeting is requested by a member of the Council, such minutes may be approved without reading if each member has previously been provided a copy. A.The Council may, by motion carried by a majority vote, amend the minutes. Such amending motion shall become a part of the minutes of the subsequent meeting. B.Minutes for city council meetings will be summary minutes. Minutes for Boards and Commissions will be either action or summary minutes. Section 5 DUTIES OF THE PRESIDING OFFICER The Presiding Officer shall preserve strict order and decorum at all meetings of the Council. He/She shall state every question coming before the Council, announce the decision of the Council on all subjects, and decide all questions or order; subject however, to an appeal to the Council in which event a majority vote of the Council shall govern and conclusively determine such questions of order. He/She shall vote on all questions and on a roll call vote rotate the order in which votes are cast. Section 6 RULES OF DEBATE A. The Mayor, or other Presiding Officer, may move, second and debate from the chair, subject only to such limitations of debate as are by the rules imposed on all members and shall not be deprived of any of the rights and privileges of a Council member by reason of his acting as the Presiding Officer. 5 PacketPageNumber141of155 B. Every member desiring to speak shall address the chair, and upon recognition by the Presiding Officer shall confine himself/herself to the question under debate avoiding all personalities and indecorous language. C. A member, once recognized, shall not be interrupted when speaking unless it is to call him/her to order or to vote on a motion to close a debate, or as herein otherwise provided. If a member, while speaking, is ruled out of order, the member shall cease speaking until the question of order is determined and if in order, he/she shall be permitted to proceed. D. A motion to reconsider any action taken by the Council must be made at the meeting at which such action was taken or at the next regular meeting of the Council and must be made by a member of the Council who voted with the prevailing side. Provided such motion to reconsider is passed, then the parties entitled to notice on the original action shall be notified, and the reconsideration of the action shall be taken at the next regular meeting following passage of the motion to reconsider. E. A Council member may request, through the Presiding Officer, the privilege of having an abstract of his/her statement on any subject under consideration by the Council, or the reason for the member's dissent from or support of any action of the Council, entered in the minutes. Section 7 ADDRESSING THE COUNCIL Any person desiring to address the Council shall first secure the permission of the Presiding Officer. provideaddress Each person addressing the Council shall give his/her name and city of to the city clerk prior to approaching the podium. Once recognized by the residence Presiding Officer shall state their name in an audible tone for the records, and sign in, and unless further time is granted by the Presiding Officer, shall limit his/her address to . five (5) minutes or the time stated by the presiding officer. All remarks should be addressed to the Council as a body and not to any member. No person shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Presiding Officer. Individuals addressing the council may address the council one time per agenda item. No question shall be asked a Council member or any member of the Administrative Staff except through the Presiding Officer. 6 PacketPageNumber142of155 Section 8 GENERAL RULES OF ORDER Rosenberg's Rules of Order and Rosenberg's Parliamentary Law shall be accepted as an authority on parliamentary practice on matters not specifically covered, and in case of a conflict these rules shall govern. The parliamentarian of the meetings is the City Attorney. The City Attorney shall be available to assist the Mayor and the council with matters of order. Section 9 DECORUM AND ITS ENFORCEMENT The Council members, while the Council is in session, must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disturb any member while speaking or refuse to obey the orders of the Council or its Presiding Officer, except as otherwise herein provided. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Section 10 ORDINANCES, RESOLUTIONS, MOTIONS AND REPORTS A. Ordinances, resolutions, and other matters or subjects requiring action by the Council shall be introduced and sponsored by a member of the Council, 7 PacketPageNumber143of155 except that the City Manager or Attorney may present ordinances, resolutions and other matters or subjects to the Council. B. Every ordinance and resolution shall be presented in writing at a Council meeting; provided however, that the reading of an ordinance or resolution may be requested by a super majority vote. Upon the vote on ordinances, resolutions and motions, the ayes and nays shall be recorded. The vote shall be by roll call of all members of the Council as provided under DUTIES OF THE PRESIDING OFFICER in the resolution. A majority vote of all members of the Council shall be required for the passage of all ordinances, motions and resolutions except as otherwise provided by law (e.g., amendments to the Comprehensive Plan). C. Every ordinance, other than emergency ordinances, shall have two public readings, and at least fourteen (14) days shall elapse between the first reading or waiver thereof and the second reading or waiver thereof. D. An emergency ordinance is an ordinance necessary for the immediate preservation of the public peace, health, morals, safety or welfare in which the emergency is defined and declared, passed by a roll call vote of a super majority of the Council, as recorded by ayes and nays. No prosecution shall be based upon the provisions of any emergency ordinance until the same has been filed with the City Clerk and posted in a conspicuous place in the City, and twenty-four (24) hours after such filing and posting shall have elapsed or until the ordinance has been published, unless the person, persons, firms or corporations charged with violations thereof shall have had notice of the passage thereof prior to the act or omission complained of. E. In the case of lengthy ordinances, or ordinances which include charts or maps, if the city council determines that publication of the title and a summary of an ordinance would clearly inform the public of the intent and effect of the ordinance, the council may by a super majority vote of its members direct that only the title of the ordinance and a summary be published, conforming to State Statute, with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the city clerk. 8 PacketPageNumber144of155 Section 11 CONDUCT OF CITY EMPLOYEES AT CITY COUNCIL MEETINGS A. The City Manager may take part in the discussions of the City Council and may recommend to the Council such measures as he/she may deem necessary for the welfare of the people and efficient administration of the affairs of the City. The City Manager shall have all the rights, powers and duties prescribed by Minnesota Statutes in regard thereof; however, it is recognized that the City Council is the policy-making body for the City and the City Manager shall confine his/her discussion at Council meetings to statements of fact, recommendations based on his knowledge and experience and explanations of the reasons for the same, and any matters pertaining to administration. B. No City employee, other than the City Manager or Attorney, shall enter into discussions of the City Council except to answer questions directed to such employee, or to present factual information or to raise a point of order. C. The above regulations of City employees shall not be construed to limit the appearance before the City Council of any City employee, when such appearance is made as a taxpayer or member of the public, for or against some particular issue under discussion by the Council when such employee has an interest in the outcome thereof. Section 12 WAIVER By majority vote of all Council members, these rules may be waived. Section 13 ADJOURNMENT A motion to adjourn shall always be in order and decided without debate. 9 PacketPageNumber145of155 Section 14 COUNCIL ADMINISTRATIVE POLICIES A. Administrative Staff reports or memorandums regarding any property, including City- owned property, should include the street address and a location map. All appointees to commissions, boards, etc., are to appear before the Council and are ratified by council vote. All material received at City Hall that will require City Council action shall be date stamped on the original. B. Internal Rules of Council Appearances When an applicant has requested a public hearing and does not attend the meeting, the item may be tabled until the applicant can appear. Procedural Rules When a Council member is absent from a meeting where a four-fifth's (4/5) super majority vote is required, the item may be tabled until a full Council is present. When a Council member is going to be absent when an Agenda item that they are interested in is scheduled, they may ask for the item to be tabled until they return, but the request must be approved by the City Council. Items introduced during Council Presentations at a Council meeting can be handled in several ways, depending on the direction of the City Council: a. By a majority vote of the City Council, the item shall be placed on an agenda of a designated future meeting; or b. Directed by a consensus of the City Council, staff will research the item and submit a report to the City Manager for distribution to the City Council as soon as possible; or c. The City Manager may handle the item administratively without any further action by the Council. 10 PacketPageNumber146of155 C. Land Use Matters When a substantive change is made to a previously approved development site plan, the change shall be submitted to Council. D. Other Matters Web streaming of city council meetings will be available on the city website as soon as is practical after each meeting and will remain available on the website for no less than 12 months after any given meeting. A permit fee for an event sponsored by the City may be waived by the City Manager or his/her designee. The City, at the discretion of the City Manager, can allow the building to be closed early on the day before Christmas and the day before New Year’s. The council chambers will be made available for non-partisan political meetings, non-political town hall meetings and candidate forums at no charge for a maximum use of 4 hours during periods when not otherwise required for City business and when a building custodian is scheduled to be on the premises. If a councilmember is running for election they will not be writing in the city newsletter after the filing period through the election. The city clerk will set the city newsletter schedule. The city newsletter article schedule will be divided such that each councilmember has two city newsletter issues to write in a year and the Mayor has four city newsletter issues to write for in a year. A councilmember may have the option to assign his/her scheduled newsletter article month to any other councilmember or to the Mayor if they so chose. Councilmembers may have one photo per councilmember along with contact information below the photo, name, telephone number and email address on the city website. 11 PacketPageNumber147of155 ItemJ5 AGENDA REPORT TO: James Antonen, City Manager FROM: Karen Guilfoile, City Clerk/Director Citizen Serivces DATE: January 4, 2011 RE: Rules of Procedures for Public Hearings Attached are the current Rules of Procedures for Public Hearings. Staff is requesting council consider and recommend any changes as a normal part of annual business. PacketPageNumber148of155 PacketPageNumber149of155 PacketPageNumber150of155 ItemJ6 MEMORANDUM TO:JamesAntonen,CityManager MayorRossbach CouncilmemberJuenemann CouncilmemberKoppen CouncilmemberLlanas CouncilmemberNephew FROM:KarenGuilfoile,CitizenServicesDirector DATE:January4,2011 RE:2011CityCouncilAppointments AtitsfirstmeetingoftheyeartheCityCouncilofficiallymakesannualappointmentstoboards,commissions andorganizationsofwhichtheCityisamemberandtothosewhoserveatthepleasureoftheCouncil.The followingappointmentsareforyourconsideration. Appointment2010Appointments2011Appointments ActingMayor*JohnNephewJamesLlanas ΎZŽƚĂƚŝŽŶŽĨĂĐƚŝŶŐŵĂǇŽƌƐ͗ϮϬϬϱtŝůůZŽƐƐďĂĐŚ͕ϮϬϬϲ<ĂƚŚůĞĞŶ:ƵĞŶĞŵĂŶŶ͕ϮϬϬϳZĞďĞĐĐĂĂǀĞ͕ϮϬϬϴƌŝŬ ,ũĞůůĞ͕ϮϬϬϵ<ĂƚŚůĞĞŶ:ƵĞŶĞŵĂŶŶ͕ϮϬϭϬ:ŽŚŶEĞƉŚĞǁ 2010Appointments2011Appointments Appointment DataComplianceOfficers: ResponsibleAuthorityKarenGuilfoileKarenGuilfoile CityPersonnelOfficerTerrieRameauxTerrieRameaux CityLawEnforcementOfficerDavidThomallaDavidThomalla OfficialNewspaperMaplewoodReviewMaplewoodReview PioneerPress(Alternate)PioneerPress(Alternate) AuditorContactJohnNephew WillRossbach(Alternate) I94CorridorGroupWillRossbach ChuckAhl(Alternate)ChuckAhl(Alternate) Business&EconomicDevelopmentJamesLlanas AdvisoryCommissionMikeMartin(StaffLiaison)MikeMartin(StaffLiaison) PacketPageNumber151of155 2010Appointments2011Appointments Appointment CommunityDesignReviewBoardJohnNephew ndth (2&4Tuesday7:00p.m.)MikeMartin(StaffLiaison)MikeMartin(StaffLiaison) Environment&NaturalKathleenJuenemann ResourcesCommissionShannFinwall(StaffLiaison)ShannFinwall(StaffLiaison) st (1WednesdayoftheMonth) HistoricalPreservationJamesLlanas CommissionDavidFischer(StaffLiaison)DavidFischer(StaffLiaison) rd (3Thursdayat7:00p.m.) MaplewoodGreenTeamKathleenJuenemann (MonthlyasNeeded)ShannFinwall(StaffLiaison)ShannFinwall(StaffLiaison) Parks&RecreationWillRossbach CommissionDuWayneKonewkoDuWayneKonewko rd (3Wednesdayat7:00p.m.)JimTaylor/AudraRobbinsJimTaylor/AudraRobbins PlanningCommissionJamesLLanas strd (1&3Tuesdaysat7:00p.m.)TomEkstrand(StaffLiaison)TomEkstrand(StaffLiaison) PoliceCivilServiceCommissionKathleenJuenemann (MeetsasNeeded)TerrieRameauxTerrieRameaux 800MHzRepresentativeKathleenJuenemann JamesLlanas(Alternate) FireReliefAssociationWillRossbach ReliefByLawsrequireMayorGayleBauman(StaffLiaison)GayleBauman(StaffLiaison) tobememberoftheBoard Housing&RedevelopmentJamesLlanas AuthorityTomEkstrand(StaffLiaison)TomEkstrand(StaffLiaison) nd (2Wednesdayat7:00p.m.) HumanRightsCommission nd (2Tuesdayat7:00p.m.)KarenGuilfoile(StaffLiaison) ChuckBethel(StaffLiaison) JointIceArenaBoardJamesLlanas MarvKoppen PacketPageNumber152of155 2010Appointments2011Appointments Appointment MunicipalLegislativeCommissionJamesAntonen KathleenJuenemann(Alternate) (Monthly,Wed.11:30Ă͘ŵ͘ʹϭ͗ϬϬp.m.) ThePartnershipJamesLlanas DaveKvam(StaffLiaison)DaveKvam(StaffLiaison) RamseyCountyLeagueWillRossbach ofLocalGovernmentsJamesLlanas(Alternate) Ramsey/WashingtonKimFacile SuburbanCableCommissionJohnNephew(Alternate) RushLineCorridorWillRossbach ChuckAhl(StaffLiaison)ChuckAhl(StaffLiaison) SuburbanAreaChamberJamesAntonen ofCommerce SuburbanRateAuthorityJohnNephew (Firstmonthofquarter) St.PaulWaterUtilityNoRepresentativeRequired PacketPageNumber153of155 Item J7 MEMORANDUM TO: Jim Antonen, City Manager FROM: Karen Guilfoile, Director Citizen Services DATE: January 5, 2011 SUBJECT: Taste of Maplewood Proposal for 2011 Event Background To celebrate the 50th year anniversary of the city, in June of 2007, the city had its first Taste of Maplewood event. The event has continued each year and funds of $35,000 have been allocated in the 2011 budget. At the December 6, 2010 council meeting, it was requested that staff bring a reduced budget for the Taste back to the council for consideration. Staff has met with numerous vendors, spoken with advertisers and received input from past and potential sponsors. One resounding commonality is the request to leave the event at two days giving vendors more opportunity to sell their product and allowing for increased exposure to their businesses. Anticipated Revenue: Anticipated Expenditures: Vendors $10,000 Advertising $11,000 Sponsors 10,000 Entertainment 12,000 Miscellaneous 1,500 Miscellaneous 18,000 Total $21,500 Total $41,000 Staff anticipates a net expenditure of $19,500 for the 2011 event and will attempt to decrease the net costs by securing as many sponsors as possible. As indicated in previous meetings, it has been a learning experience over the last few years and we have suffered and learned from our growing pains. In 2011, all expenditures will require preapproval and in most cases there will only be one credit card used for the Taste purposes so that expenditures can be more easily monitored. Citizen Services staff will be attending an Event Planning Workshop in March that will expound on managing details that can derail your success, negotiating deals with vendors, and staying within your budget when planning and organizing a large scale event. Event planning certainly isn’t our primary job but we excitedly took on the task. We have realized and learned from certain pitfalls and successes; and believe that the annual Taste of Maplewood is an important event to our city. PacketPageNumber154of155 Resolution of Support for the 2011 Taste of Maplewood Whereas the City of Maplewood has established the Taste of Maplewood and Friends as an annual event that is an outreach to area businesses and families. Whereas the Taste of Maplewood brings the community together and gives local businesses the opportunity to showcase their offerings while providing families an opportunity to experience a family friendly environment at Goodrich Park. Whereas the Taste of Maplewood is a city-wide event and each department within the city will play a part in its success. Whereas city staff will work diligently soliciting sponsors including local businesses for the event to offset incurred costs. Therefore Let it Be Resolved that the city council supports the 2011 Taste of Maplewood and Friends event that will be held in August 2011 at Goodrich Park. Recommendation Staff requests approval of the Resolution of Support for the 2011 Taste of Maplewood. PacketPageNumber155of155