HomeMy WebLinkAbout2010 10-25 City Council Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00P.M. Monday,October 25,2010
City Hall, Council Chambers
Meeting No. 22-10
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
1.Acknowledgementof Maplewood Residents Serving the Country.
C.ROLL CALL
Mayor’s Address on Protocol:
“Welcometo the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium pleasestate your name and
address clearly for the record. All comments/questions shall be posed to the Mayorand
Council. The Mayor will thendirect staff, as appropriate, to answer questions or respond
to comments.”
D.APPROVAL OF AGENDA
E.APPROVAL OFMINUTES
1.Approval of October 4, 2010, Special Council Meeting Minutes
2.Approval of October 11,2010,City Council Workshop Minutes
3.Approval of October 11, 2010,City Council Minutes
F.APPOINTMENTS AND PRESENTATIONS
CONSENT AGENDA–
G.Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1.Approval Of Claims
2.Approval of Resolution of Appreciation for Marv Koppen
3.Approval of Resolution of Appreciation for David Sherrill
4.Approval of Resolution of Appreciation for Laurie Van Dalen
5.Approval of Cancellation of the December 27, 2010, CityCouncil Meeting
6.Approval of Rates for Police and Fire Services Provided to the City of Landfall for 2011
7.Approval of Closure of Public Safety Communication System Fund
8.Approval of Annual Maplewood Historical Society Payment
9.Approval of Authorization to Enter Into Rental Agreement with Toshiba Business
Solutions
10.Approval of Authorization to Enter Into Agreement with Ramsey County for the
Construction and Maintenance of a Storm Water Outlet Structure on Keller Golf
Course, Hills and Dales Area Street Improvements, Project 09-15
11.Approval of Resolution Directing Modification of Existing Construction Contract,
Change Order No. 2, Hills and Dales Area Street Improvements, Project 09-15
12.Approval of Resolution for Purchase of Geotechnical Evaluation Services, Western
Hills Area Street Improvements, Project 10-14
13.Approval of Repairs to Maplewood Community Center, York Air Conditioning
Compressor
14.Approval of Authorization to Submit Environmental Assistance Grant Application
H.PUBLIC HEARINGS
I.UNFINISHED BUSINESS
1.2011 Charitable Gambling Fund –Approval of Awards
2.Domestic Partnership Ordinance –First Reading
J.NEW BUSINESS
1.Rezoning of the Rear Portions of 931 and 1117 County Road C from F (farm
residential) to R1 (single dwelling residential)
2.Consider Request for ParkFunds for Open Space Improvements at Beaver Creek
3.Call for a Special Work Session on November 15, 2010, for Discussion of Collection
System Analysis
K.VISITOR PRESENTATIONS
L.AWARD OF BIDS
M.ADMINISTRATIVE PRESENTATIONS
1.Update on 2011 Labor Negotiations -Recommended Closed Session
N.COUNCIL PRESENTATIONS
O.ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civilitythe City of Maplewood expects of everyone appearing at Council Meetings
–elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
Agenda Item E1
SPECIAL COUNCIL MINUTES
MAPLEWOOD CITY COUNCIL
A.CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D.PLEDGE OF ALLEGIANCE
E. PUBLIC HEARING
1.Collection System Analysis (Review of the City’s Trash Hauling System)
F. UNFINISHEDBUSINESS
G. NEW BUSINESS
H. ADJOURNMENT
Agenda Item E2
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
A.CALL TO ORDER
B. ROLL CALL
C.APPROVAL OF AGENDA
D.UNFINISHED BUSINESS
E.NEW BUSINESS
1.Labor Negotiations Discussion – CLOSED SESSION
2.Budget Presentations – Ambulance Fund
3.Discussion – Domestic Partnership Ordinance
F. ADJOURNMENT
Agenda Item E3
MINUTES
MAPLEWOOD CITY COUNCIL
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1.Approval of September 27, 2010, City Council Workshop Minutes.
2.Approval of September 27, 2010, City Council Minutes.
F. APPOINTMENTS AND PRESENTATIONS
G. CONSENT AGENDA
1. Approval of Claims
GRAND TOTAL
2.Approval of Resolution Authorizing Execution of Agreement – Safe & Sober Communities
Grant
RESOLUTION 10-10-471
AUTHORIZING EXECUTION OF AGREEMENT
(Signature)(Signature)
(Title)(Title)
(Date)(Date)
3.Approval of Resolution for Modification of the Existing Construction Contract, Change
Order #2, Stillwater Road Improvements, Project 09-04
RESOLUTION 10-10-472
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 09-04, CHANGE ORDER NO. 2
H. PUBLIC HEARING
1.7:00 p.m. or Later – Rolling Hills of Maplewood Mobile Home Park – Conditional Use
Permit Reconsideration
(Staff made
the revisions and changes which are included in the resolution below)
The motion for the Rolling Hills CUP revision shall, therefore, include the conditions of
approval required in the followingresolution.
CONDITIONAL USE PERMIT REVISION RESOLUTION 10-10-475
st
RollingHills 1Addition CUP Conditions
nd
RollingHills 2Addition CUP Conditions
The city council’s July 26, 2010 Motion Rolling Hills which pertain to the entire development
I.UNFINISHED BUSINESS
1.White Bear Avenue/County Road D Improvements, Project 08-13, Resolution Adopting
Revised Assessment Roll
RESOLUTION10-10-473
ADOPTING REVISEDASSESSMENT ROLL
deny
deny
deny
deny
deny
deny
deny
deny
deny
deny
deny
2.Frost Avenue Bridge Replacement, City Project 10-07, Approval of Bridge Design
Aesthetics
died
died
J.NEW BUSINESS
1.Approval of On-Sale Intoxicating Liquor License for the Dog House Bar & Grill
2.Revisions to I-94 Corridor Joint Powers Agreement
a.Resolution of Approval of Changes to Joint Powers Agreement
b.Appointments to Policy Advisory Commission Technical Advisory Commission
RESOLUTION 10-10-474
FOR APPROVAL OF THE REVISED AND AMENDED INTERSTATE 94 CORRIDOR
JOINT POWERS AGREEMENT
DATED SEPTEMBER 9, 2010
WHEREAS,
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS,
NOW THEREFORE BE IT RESOLVED,
Will Rossbach
Mayor
Karen Guilfoile
City Clerk
3.2011 Charitable Gambling Funds Requests
K.VISITOR PRESENTATIONS
L.AWARD OF BIDS
M.ADMINISTRATIVE PRESENTATIONS
N.COUNCIL PRESENTATIONS
1.Land Use Training
2.Extreme Green Makeover
3.Energy Conservation Workshop
O.ADJOURNMENT
THIS PAGE IS INTENTIONALLY LEFT BLANK
G-1
AGENDA NO.
AGENDA REPORT
TO:City Council
Finance Manager
FROM:
RE:APPROVAL OF CLAIMS
October 18, 2010
DATE:
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$ 186,736.27Checks # 82431 thru # 82504
dated 10/1/10 tru 10/12/10
$ 352,160.53Disbursements via debits to checking account
dated 10/4/10 thru 10/8/10
$ 1,202,717.26Checks # 82505 thru # 82570
dated 10/15/10 thru 10/19/10
$ 150,961.16Disbursements via debits to checking account
dated 10/12/10 thru 10/15/10
$ 1,892,575.22Total Accounts Payable
PAYROLL
$ 567,330.83Payroll Checks and Direct Deposits dated 10/15/10
$ 2,392.75Payroll Deduction check # 1009543 thru # 1009545
dated 10/15/10
$ 569,723.58Total Payroll
$ 2,462,298.80GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
sb
attachments
Check Register
City of Maplewood
CheckDateVendorDescriptionAmount
74Checks in this report.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
TransmittedSettlement
DateDatePayeeDescriptionAmount
TOTAL352,160.53
Check Register
City of Maplewood
CheckDateVendorDescriptionAmount
66Checks in this report.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
TransmittedSettlement
DateDatePayeeDescriptionAmount
TOTAL150,961.16
Transaction DatePosting DateMerchant NameTransaction AmountName
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK #CHECK EMPLOYEE AMOUNT
DATENAME
10/15/10JUENEMANN, KATHLEEN416.42
10/15/10KOPPEN, MARVIN416.42
10/15/10LLANAS, JAMES416.42
10/15/10NEPHEW, JOHN416.42
10/15/10ROSSBACH, WILLIAM473.15
10/15/10STRAUTMANIS, MARIS263.75
10/15/10AHL, R. CHARLES4,917.95
10/15/10ANTONEN, JAMES5,300.00
10/15/10BURLINGAME, SARAH1,861.60
10/15/10KANTRUD, HUGH184.62
10/15/10CHRISTENSON, SCOTT1,962.49
10/15/10FARR, LARRY2,885.65
10/15/10JAHN, DAVID1,840.37
10/15/10HENNING, KARISSA92.30
10/15/10RAMEAUX, THERESE3,030.67
10/15/10BAUMAN, GAYLE3,860.96
10/15/10FORMANEK, KAREN453.70
10/15/10MITTET, ROBERT3,554.40
10/15/10ANDERSON, CAROLE1,707.79
10/15/10DEBILZAN, JUDY1,234.18
10/15/10JACKSON, MARY2,102.97
10/15/10KELSEY, CONNIE2,569.24
10/15/10LAYMAN, COLLEEN2,880.00
10/15/10ARNOLD, AJLA1,464.49
10/15/10CAREY, HEIDI2,494.95
10/15/10GUILFOILE, KAREN4,176.43
10/15/10KROLL, LISA1,627.96
10/15/10NEPHEW, MICHELLE1,544.73
10/15/10SCHMIDT, DEBORAH2,589.83
10/15/10SPANGLER, EDNA979.99
10/15/10CORTESI, LUANNE1,114.28
10/15/10LARSON, MICHELLE1,709.37
10/15/10MECHELKE, SHERRIE1,175.64
10/15/10MOY, PAMELA1,107.69
10/15/10OSTER, ANDREA1,886.78
10/15/10RICHTER, CHARLENE993.04
10/15/10SCHOENECKER, LEIGH1,236.62
10/15/10WEAVER, KRISTINE2,245.36
10/15/10CORCORAN, THERESA1,882.15
10/15/10KVAM, DAVID4,168.15
10/15/10PALANK, MARY1,886.77
10/15/10POWELL, PHILIP2,903.66
10/15/10SVENDSEN, JOANNE2,081.79
10/15/10THOMALLA, DAVID4,936.26
10/15/10YOUNG, TAMELA1,882.16
10/15/10ABEL, CLINT3,236.83
10/15/10ALDRIDGE, MARK4,660.90
10/15/10BAKKE, LONN419.23
10/15/10BARTZ, PAUL3,170.80
10/15/10BELDE, STANLEY2,888.66
10/15/10BENJAMIN, MARKESE2,676.09
10/15/10BIERDEMAN, BRIAN3,313.92
10/15/10BOHL, JOHN3,171.10
10/15/10BUSACK, DANIEL4,109.43
10/15/10COFFEY, KEVIN2,900.90
10/15/10CROTTY, KERRY3,575.21
10/15/10DEMULLING, JOSEPH2,570.99
10/15/10DOBLAR, RICHARD3,737.66
10/15/10DUGAS, MICHAEL3,386.71
10/15/10ERICKSON, VIRGINIA3,185.22
10/15/10FLOR, TIMOTHY1,735.94
10/15/10FRASER, JOHN3,312.27
10/15/10FRITZE, DEREK2,935.11
10/15/10GABRIEL, ANTHONY3,131.01
10/15/10HAWKINSON JR, TIMOTHY2,676.09
10/15/10HER, PHENG2,413.09
10/15/10HIEBERT, STEVEN3,021.90
10/15/10JOHNSON, KEVIN4,117.20
10/15/10KALKA, THOMAS896.28
10/15/10KARIS, FLINT3,443.73
10/15/10KONG, TOMMY2,922.31
10/15/10KREKELER, NICHOLAS803.20
10/15/10KROLL, BRETT2,856.87
10/15/10LANGNER, SCOTT3,293.35
10/15/10LANGNER, TODD2,926.47
10/15/10LU, JOHNNIE2,830.76
10/15/10LYNCH, KATHERINE1,922.32
10/15/10MARINO, JASON2,909.08
10/15/10MARTIN, JERROLD2,988.56
10/15/10MCCARTY, GLEN2,904.55
10/15/10METRY, ALESIA3,209.49
10/15/10NASH, AMY1,887.11
10/15/10NYE, MICHAEL3,143.71
10/15/10OLSON, JULIE3,065.73
10/15/10PARKER, JAMES1,887.11
10/15/10REZNY, BRADLEY2,544.59
10/15/10RHUDE, MATTHEW3,143.96
10/15/10SHORTREED, MICHAEL4,060.51
10/15/10STEINER, JOSEPH2,824.20
10/15/10SYPNIEWSKI, WILLIAM2,773.06
10/15/10SZCZEPANSKI, THOMAS3,050.12
10/15/10TAUZELL, BRIAN2,229.00
10/15/10THEISEN, PAUL2,930.85
10/15/10THIENES, PAUL3,574.63
10/15/10TRAN, JOSEPH2,965.84
10/15/10WENZEL, JAY3,000.63
10/15/10XIONG, KAO2,830.76
10/15/10AMBORN, JASON967.58
10/15/10ARKSEY, CHARLES1,450.21
10/15/10BASSETT, BRENT999.77
10/15/10BAUMAN, ANDREW2,411.97
10/15/10BECK, PATRICK1,150.66
10/15/10BECK, YANCEY1,097.61
10/15/10BRADBURY, RYAN751.90
10/15/10BRESIN, ROBERT992.85
10/15/10BUCHE, JOETTE1,649.83
10/15/10CAPISTRANT, JACOB1,030.69
10/15/10CAPISTRANT, JOHN1,431.26
10/15/10CRAWFORD, RAYMOND1,765.54
10/15/10CRUMMY, CHARLES1,252.31
10/15/10DAWSON, RICHARD2,986.96
10/15/10DOLLERSCHELL, ROBERT293.39
10/15/10EVERSON, PAUL2,857.20
10/15/10FOSSUM, ANDREW2,676.26
10/15/10GARZA, BRANDON51.46
10/15/10HAGEN, MICHAEL256.03
10/15/10HALWEG, JODI3,037.07
10/15/10HEFFERNAN, PATRICK2,134.56
10/15/10HENDRICKSON, NICHOLAS2,229.79
10/15/10HJELLE, ERIK1,662.94
10/15/10IMM, TRACY1,400.34
10/15/10JOHNSON, JAMES2,004.84
10/15/10JONES, JONATHAN949.58
10/15/10JUNGMANN, BERNARD3,375.63
10/15/10KALKA, THOMAS340.38
10/15/10KANE, ROBERT1,943.88
10/15/10KARNOWSKI, SANDRA2,070.49
10/15/10KARRAS, JAMIE1,115.61
10/15/10KERSKA, JOSEPH1,716.62
10/15/10KUBAT, ERIC2,183.64
10/15/10LINDER, TIMOTHY2,581.73
10/15/10LOCHEN, MICHAEL1,528.17
10/15/10MAHONEY, KENNETH660.09
10/15/10MELLEN, CHRISTOPHER1,040.25
10/15/10MILLER, NICHOLAS1,551.86
10/15/10MONSON, PETER859.15
10/15/10MORGAN, JEFFERY1,465.99
10/15/10NALIPINSKI, STEPHEN318.76
10/15/10NIELSEN, KENNETH844.12
10/15/10NOVAK, JEROME2,717.48
10/15/10NOWICKI, PAUL1,550.72
10/15/10OLSON, JAMES2,038.48
10/15/10ONSOMU, ALEX406.60
10/15/10OPHEIM, JOHN1,518.72
10/15/10PACHECO, ALPHONSE573.75
10/15/10PETERSON, MARK1,177.58
10/15/10PETERSON, ROBERT3,055.17
10/15/10PLACE, ANDREA2,545.79
10/15/10PODOBINSKI, LAURENCE1,653.51
10/15/10POWERS, KENNETH1,855.54
10/15/10RAINEY, JAMES1,289.06
10/15/10RAVENWALD, CORINNE626.63
10/15/10REYNOSO, ANGEL896.85
10/15/10RICE, CHRISTOPHER1,291.28
10/15/10RODRIGUEZ, ROBERTO882.66
10/15/10ROMANIK, JAMES1,336.91
10/15/10SCHULTZ, JEROME1,225.63
10/15/10SEDLACEK, JEFFREY2,743.40
10/15/10STREFF, MICHAEL2,506.11
10/15/10SVENDSEN, RONALD2,976.06
10/15/10WHELEHAN, ROBERT1,185.07
10/15/10WHITE, JOEL814.47
10/15/10GERVAIS-JR, CLARENCE3,679.63
10/15/10LUKIN, STEVEN4,475.33
10/15/10ZWIEG, SUSAN2,275.19
10/15/10KNUTSON, LOIS1,996.55
10/15/10NIVEN, AMY1,411.62
10/15/10PRIEFER, WILLIAM2,713.17
10/15/10BRINK, TROY2,771.68
10/15/10BUCKLEY, BRENT1,930.15
10/15/10DEBILZAN, THOMAS2,135.35
10/15/10EDGE, DOUGLAS2,104.20
10/15/10HAMRE, MILES1,296.00
10/15/10JONES, DONALD2,125.35
10/15/10MEISSNER, BRENT1,840.55
10/15/10NAGEL, BRYAN3,408.40
10/15/10OSWALD, ERICK2,337.97
10/15/10RUNNING, ROBERT2,333.35
10/15/10TEVLIN, TODD2,135.35
10/15/10BURLINGAME, NATHAN1,948.00
10/15/10DUCHARME, JOHN2,713.99
10/15/10EATON, MEGAN581.00
10/15/10ENGSTROM, ANDREW2,459.75
10/15/10JACOBSON, SCOTT2,459.75
10/15/10JAROSCH, JONATHAN2,775.96
10/15/10KREGER, JASON2,655.95
10/15/10KUMMER, STEVEN3,063.75
10/15/10LINDBLOM, RANDAL3,488.04
10/15/10LOVE, STEVEN3,140.31
10/15/10THOMPSON, MICHAEL3,895.87
10/15/10ZIEMAN, SCOTT241.40
10/15/10HELCL, JOHN322.40
10/15/10EDSON, DAVID2,171.67
10/15/10HINNENKAMP, GARY2,137.38
10/15/10MARUSKA, MARK3,183.11
10/15/10NAUGHTON, JOHN2,125.36
10/15/10NORDQUIST, RICHARD2,127.66
10/15/10SCHINDELDECKER, JAMES2,129.97
10/15/10BIESANZ, OAKLEY1,506.02
10/15/10DEAVER, CHARLES586.95
10/15/10GERNES, CAROLE767.82
10/15/10HAYMAN, JANET1,156.03
10/15/10HUTCHINSON, ANN2,622.80
10/15/10SOUTTER, CHRISTINE775.69
10/15/10WACHAL, KAREN854.68
10/15/10GAYNOR, VIRGINIA3,211.95
10/15/10FRY, PATRICIA1,904.80
10/15/10KONEWKO, DUWAYNE4,390.46
10/15/10SINDT, ANDREA2,013.80
10/15/10THOMPSON, DEBRA752.86
10/15/10EKSTRAND, THOMAS3,800.52
10/15/10MARTIN, MICHAEL2,606.15
10/15/10BRASH, JASON2,154.15
10/15/10CARVER, NICHOLAS3,211.95
10/15/10FISHER, DAVID3,778.99
10/15/10SWAN, DAVID2,738.95
10/15/10WELLENS, MOLLY1,660.24
10/15/10BERGER, STEPHANIE296.88
10/15/10BJORK, BRANDON134.75
10/15/10FRANK, PETER330.00
10/15/10JACKSON, ANGELA48.75
10/15/10JANASZAK, MEGHAN842.56
10/15/10KOHLMAN, JENNIFER142.50
10/15/10ROBBINS, AUDRA2,847.74
10/15/10ROBBINS, CAMDEN48.44
10/15/10SCHALLER, SCOTT161.25
10/15/10SHERRILL, CAITLIN581.63
10/15/10TAYLOR, JAMES2,583.24
10/15/10THOMFORDE, FAITH1,461.80
10/15/10ADAMS, DAVID1,733.80
10/15/10GERMAIN, DAVID2,134.59
10/15/10HAAG, MARK2,504.45
10/15/10KLOOZ, AUSTIN840.00
10/15/10SCHULTZ, SCOTT2,914.49
10/15/10ANZALDI, MANDY1,682.96
10/15/10BRENEMAN, NEIL2,036.93
10/15/10CRAWFORD - JR, RAYMOND493.41
10/15/10EVANS, CHRISTINE1,267.17
10/15/10GLASS, JEAN2,103.69
10/15/10HANSEN, LORI2,912.03
10/15/10HER, PETER401.00
10/15/10HOFMEISTER, MARY1,069.53
10/15/10HOFMEISTER, TIMOTHY367.69
10/15/10KLUCAS, PETER246.00
10/15/10KULHANEK-DIONNE, ANN378.13
10/15/10OLSON, ERICA152.96
10/15/10OLSON, SANDRA114.00
10/15/10PELOQUIN, PENNYE567.93
10/15/10PENN, CHRISTINE2,094.61
10/15/10SMITH, TERRENCE260.00
10/15/10STARK, SUE366.75
10/15/10VANG, KAY48.56
10/15/10VUE, LOR PAO158.81
10/15/10ZIELINSKI, JUDY32.73
10/15/10ANDERSON, MAXWELL221.40
10/15/10BAUDE, SARAH54.75
10/15/10BEITLER, JULIE18.00
10/15/10BIGGS, ANNETTE134.00
10/15/10BRENEMAN, SEAN287.78
10/15/10BRUSOE, CRISTINA90.40
10/15/10BUCKLEY, BRITTANY175.10
10/15/10BUTLER, ANGELA34.00
10/15/10CAMPBELL, JESSICA1,306.46
10/15/10CLARK, PAMELA93.75
10/15/10COLEMAN, DAYSHIA42.63
10/15/10DEMPSEY, BETH171.50
10/15/10DUNN, RYAN974.75
10/15/10ERICKSON-CLARK, CAROL49.00
10/15/10FONTAINE, KIM419.50
10/15/10GRAY, MEGAN42.08
10/15/10GRUENHAGEN, LINDA188.88
10/15/10HAGSTROM, EMILY75.38
10/15/10HANSEN, HANNAH148.13
10/15/10HEINRICH, SHEILA592.50
10/15/10HOLMBERG, LADONNA480.00
10/15/10HORWATH, RONALD2,589.01
10/15/10JOHNSON, BARBARA21.00
10/15/10KOGLER, RYAN72.10
10/15/10KOHLER, ROCHELLE34.00
10/15/10KRONHOLM, KATHRYN187.13
10/15/10MATHEWS, LEAH98.10
10/15/10MCCORMACK, MELISSA84.53
10/15/10METCALF, JOLENE18.75
10/15/10NADEAU, KELLY157.60
10/15/10PEHOSKI, JOEL100.00
10/15/10PROESCH, ANDY631.49
10/15/10RENFORD, NICHOLAS76.13
10/15/10RICHTER, DANIEL72.00
10/15/10RICHTER, NANCY229.50
10/15/10RONNING, ISAIAH187.43
10/15/10RONNING, ZACCEUS94.90
10/15/10SCHREIER, ROSEMARIE223.50
10/15/10SCHREINER, MICHELLE319.00
10/15/10SCHUNEMAN, GREGORY87.68
10/15/10SJERVEN, BRENDA153.00
10/15/10SMITH, ANN118.20
10/15/10SMITLEY, SHARON251.50
10/15/10TAYLOR, JASON88.76
10/15/10TREPANIER, TODD540.00
10/15/10TUPY, ELIANA102.00
10/15/10TUPY, HEIDE88.80
10/15/10TUPY, MARCUS253.55
10/15/10WARNER, CAROLYN316.80
10/15/10WEDES, CARYL98.00
10/15/10WOLFGRAM, TERESA15.00
10/15/10WOODMAN, ALICE69.00
10/15/10BOSLEY, CAROL316.80
10/15/10DANIEL, BREANNA248.50
10/15/10GIERNET, ASHLEY258.75
10/15/10LANGER, CHELSEA144.00
10/15/10LANGER, KAYLYN135.00
10/15/10SATTLER, MELINDA63.75
10/15/10SAVAGE, KAREN130.00
10/15/10ZAGER, LINNEA438.75
10/15/10BEHAN, JAMES2,315.42
10/15/10COLEMAN, PATRICK188.50
10/15/10DOUGLASS, TOM1,320.90
10/15/10JOHNSON, JUSTIN230.19
10/15/10LONETTI, JAMES480.00
10/15/10MALONEY, SHAUNA172.50
10/15/10PRINS, KELLY1,255.64
10/15/10REILLY, MICHAEL1,915.75
10/15/10THOMPSON, BENJAMIN314.13
10/15/10VALERIO, TARA292.60
10/15/10VANG, PETER94.25
10/15/10FINWALL, SHANN3,138.95
10/15/10AICHELE, CRAIG747.76
10/15/10PRIEM, STEVEN2,390.15
10/15/10WOEHRLE, MATTHEW2,257.79
10/15/10BERGO, CHAD2,651.63
10/15/10FOWLDS, MYCHAL3,469.86
10/15/10FRANZEN, NICHOLAS2,413.50
10/15/10JAGOE, CAROL1,836.00
8243110/01/10OLSON, JAMES563.93
100948910/15/10CARLE, JEANETTE72.00
100949010/15/10MAHRE, GERALDINE72.00
100949110/15/10ACOSTA, MARK998.50
100949210/15/10ANDERSON, BRIAN1,118.15
100949310/15/10BAHL, DAVID1,063.01
100949410/15/10BOURQUIN, RON1,729.23
100949510/15/10DIERICH, REBECCA544.55
100949610/15/10DITTEL, MICHAEL1,401.42
100949710/15/10FASULO, WALTER1,416.88
100949810/15/10HALE, JOSEPH1,535.26
10/15/10HERLUND, RICK1,953.07
1009499
100950010/15/10HUTCHINSON, JAMES1,616.37
10/15/10KONDER, RONALD1,082.28
1009501
100950210/15/10MELANDER, JON620.60
10/15/10MELLEN, RICHARD1,385.83
1009503
100950410/15/10SKOK, STEPHEN1,180.12
10/15/10SOLHEID, DALE691.01
1009505
100950610/15/10WYSE, ROBERT877.58
10/15/10CHAMBERLAIN, JAMIE97.50
1009507
100950810/15/10FEIST, ASHLEY65.00
10/15/10GEBHARD, MADELINE570.00
1009509
100951010/15/10GRAVES, CONNIE103.01
10/15/10JUGOVICH, CARALYNN78.00
1009511
100951210/15/10KING, KYLE81.25
10/15/10MASLOWSKI, JENNA65.00
1009513
100951410/15/10MASON, KYLE305.00
10/15/10MASON, LAURA65.00
1009515
100951610/15/10MEISSNER, MICHAEL97.50
10/15/10MILTON, TIMOTHY16.00
1009517
100951810/15/10PETERSON, HAYLIE39.00
10/15/10RITCHIE, KALLY52.00
1009519
100952010/15/10ROKKE, MARINA104.00
10/15/10VUKICH, CANDACE45.31
1009521
100952210/15/10HER, CHONG177.00
10/15/10ANDERSON, ALYSSA31.00
1009523
100952410/15/10CRANDALL, KRISTA179.65
10/15/10FLUEGEL, LARISSA122.69
1009525
100952610/15/10GIPPLE, TRISHA188.44
10/15/10JOYER, ANTHONY59.20
1009527
100952810/15/10LAMSON, KEVIN33.08
10/15/10MCLAURIN, CHRISTOPHER426.20
1009529
100953010/15/10MCMAHON, MICHAEL80.85
10/15/10MORIS, RACHEL45.00
1009531
100953210/15/10NORTHOUSE, KATHERINE29.06
10/15/10ROSTRON, ROBERT482.70
1009533
100953410/15/10SCHMIDT, EMILY83.75
10/15/10HER, KIM30.00
1009535
100953610/15/10PENN, CAYLA40.50
10/15/10PERCHYSHYN, ALLYSON14.00
1009537
100953810/15/10BARTHOL, CASSIE166.75
10/15/10FULFORD, ZAHKIYA87.00
1009539
100954010/15/10SCHULZE, KEVIN447.30
10/15/10STEFFEN, MICHAEL87.00
1009541
100954210/15/10XIONG, NAO116.00
567,330.83
MEMORANDUM
Resolution of Appreciation for Marv Koppen
INTRODUCTION
COMMITTEE ACTIONS
RECOMMENDATION
RESOLUTION OF APPRECIATION
WHEREAS, Marv Koppenhas been a member of the Maplewood Business and
Economic Development Commissionfor six months, since March 1, 2010, until August
10, 2010, and has served faithfully in that capacity; and
WHEREAS, the Business and Economic Development Commissionhas
appreciated his experience, insights and good judgment; and
WHEREAS, Mr. Koppen has freely given of his time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Mr. Koppen has shown dedication to hisduties and has consistently
contributed hisleadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the
City of Maplewood, Minnesota, and its citizens that Marv Koppenis hereby extended our
gratitude and appreciation for hisdedicated service.
Passed by the Maplewood
City Council on _______, 2010
____________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Business and Economic Development Commission
on October 5,2010
____________________________________
Mark Jenkins, Chairperson
Attest:
________________________________
Karen Guilfoile, City Clerk
Attachment 2
DRAFT
MINUTES
CITY OF MAPLEWOOD
BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION
5:15 p.m., Tuesday, October 5, 2010
Council Chambers, Maplewood City Hall
1830 County Road B East
9.STAFF PRESENTATIONS
b.Resolution of Appreciation for Marv Koppen
CommissionerHesley moved to approve the resolution of appreciation for Marv
Koppen.
Seconded by Commissioner Ulrich. Ayes – All
The motion passed.
MEMORANDUM
Resolution of Appreciation for David Sherrill
INTRODUCTION
COMMITTEE ACTIONS
RECOMMENDATION
RESOLUTION OF APPRECIATION
WHEREAS, David Sherrill has been a member of the Maplewood Business and
Economic Development Commissionfor six months, since March 1, 2010, until August
2, 2010, and has served faithfully in that capacity; and
WHEREAS, the Business and Economic Development Commission has
appreciated his experience, insights and good judgment; and
WHEREAS, Mr. Sherrillhas freely given of his time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Mr. Sherrill has shown dedication to hisduties and has consistently
contributed hisleadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the
City of Maplewood, Minnesota, and its citizens that David Sherrillis hereby extended
our gratitude and appreciation for hisdedicated service.
Passed by the Maplewood
City Council on _______, 2010
____________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Business and Economic Development Commission
on October 5, 2010
____________________________________
Mark Jenkins, Chairperson
Attest:
________________________________
Karen Guilfoile, City Clerk
Attachment 2
DRAFT
MINUTES
CITY OF MAPLEWOOD
BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION
5:15 p.m., Tuesday, October 5, 2010
Council Chambers, Maplewood City Hall
1830 County Road B East
9.STAFF PRESENTATIONS
c.Resolution of Appreciation for David Sherrill
Commissioner Hesley moved to approve the resolution of appreciation for David
Sherill.
Seconded by Commissioner Ulrich. Ayes – All
The motion passed.
MEMORANDUM
Resolution of Appreciation for Laurie Van Dalen
INTRODUCTION
COMMITTEE ACTIONS
RECOMMENDATION
RESOLUTION OF APPRECIATION
WHEREAS, Laurie Van Dalenhas been a member of the Maplewood Business
and Economic Development Commissionfor six months, since March 1, 2010, until
August 31, 2010, and has served faithfully in that capacity; and
WHEREAS, the Business and Economic Development Commission has
appreciated her experience, insights and good judgment; and
WHEREAS, Ms. Van Dalen has freely given of her time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Ms. Van Dalen has shown dedication to herduties and has
consistently contributed herleadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the
City of Maplewood, Minnesota, and its citizens that Laurie Van Dalen is hereby
extended our gratitude and appreciation for herdedicated service.
Passed by the Maplewood
City Council on _______, 2010
____________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Business and Economic Development Commission
on October 5,2010
____________________________________
Mark Jenkins, Chairperson
Attest:
________________________________
Karen Guilfoile, City Clerk
Attachment 2
DRAFT
MINUTES
CITY OF MAPLEWOOD
BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION
5:15 p.m., Tuesday, October 5, 2010
Council Chambers, Maplewood City Hall
1830 County Road B East
9.STAFF PRESENTATIONS
d.Resolution of Appreciation of Laurie Van Dalen
Commissioner Hesley moved to approve the resolution of appreciation for Laurie
Van Dalen.
Seconded by Commissioner Ulrich.
Item G5
MEMORANDUM
TO:
City Manager James Antonen
FROM:
Karen Guilfoile City Clerk
RE:
Approval of Cancellation of the December 27, 2010, City Council
Meeting
DATE:
October 20, 2010
The second regularly scheduled council meeting for the month of December falls
th
on December 27.
Due to the holidays and improvements that will be made in the council chambers
to the sound system, it is requested that the December 27, 2010 city council
meeting be cancelled.
Upon approval of cancellation of the meeting, staff will post the cancellation on
the city website and in the Maplewood Monthly.
AGENDA NO. G- 6
To:
From:
Date:
Re:
BACKGROUND
PoliceFire
RECOMMENDATION:
AGENDA NO.
G7
AGENDA REPORT
TO:
City Manager
FROM:
Finance Manager
Closure of Public Safety Communication System Fund
RE:
DATE:
October 19, 2010
INTRODUCTION
The Public Safety Communication SystemFund needs to be closed.
DISCUSSION
The Public Safety Communication SystemFund was established in 2004 to account for the
purchase and implementation costs of a city-wide 800 MHz communications system.In
2006 equipment certificates were issued to finance the additionalcosts needed to be
incurred to finish and implement the system.Ultimately, a grant was made available
through Ramsey County to assist with the purchase of this equipment. The full amount of
the equipment certificateswere not needed and the fund needs to be closed.
RECOMMENDATION
It is recommended that the Council authorize the following: (1) a transfer of $40,516.83
from the fund tothe General Fundto reverse a transfer made in 2006, (2) a transfer of
$83,277.05 from the fund to the 2006B Equipment Certificate Fund to close the fund,and
(3) the appropriate budget changes.
P:\COUNCIL FILES\AGENDAS\2010\close fund 434.doc
AGENDA NO.
G8
AGENDA REPORT
TO:
City Manager
FROM:
Finance Manager
Annual Maplewood Historical Society Payment
RE:
DATE:
October 19, 2010
INTRODUCTION
On September 11, 2001 the City Council approved a motion to include a $2,000 payment
to the Maplewood Historical Society in the city’s budget each year. This annual payment
has been incorporated in the 2010 Budget.
This year’s payment of $2,000 needs to be authorized.
RECOMMENDATION
Council authorization is needed annually to make the $2,000 payment because it is not a
required payment. We are asking the council to approve the payment for 2010.
P:\Agenda Reports\10.25.10\historical society payment.doc
Agenda ItemG9
AGENDA REPORT
TO:
City Manager,Jim Antonen
FROM:
IT Director, Mychal Fowlds
SUBJECT:
Authorization to Enter into Rental Agreement with Toshiba Business Solutions
DATE:
October 19, 2010
Introduction
The City uses many copiers in its day to day operations. At this time, based on the research that we have
completed, staff has chosen Toshiba as our vendor for copiers.
Background
Between 2010 and 2011 almost all of our copier leases are expiring. Staff decided that rather than
automatically sign a new lease agreement with our current vendor we would research the market and see
what was available to the Citythrough vendors both on and off of the State contract.Staff found there are
significant benefits, both service and cost related, to the City for utilizing the State contract, many of which
are listed on Attachment 2.
Based on research that staff has completed and Toshiba’s State contract pricing, Toshiba has been
chosen as our vendor. In 2011 we project the City will save approximately $10,000inlease and usage
costs compared to our current agreements. Once all machines have been migrated we project a total
savings of almost $25,000per year. Compared to other vendors on the current State contract Toshiba
represented the most economical rental and usage rates. However, cost is not everything andthrough
references and a demo machine we havefound their machines to be very reliable and user friendly.
Budget Impact
These rentals have been planned for by the department for which they will resideinand will be paid for out
of each department’saccounts. In each case the proposed rates with Toshiba are substantially less than
the current agreements.
Recommendation
It is recommended that authorization be given to enter into 4 copier rental agreements, via the State
contract, with Toshiba Business Solutions.
Action Required
Submit to City Council for review and approval.
Attachments:
1.Rental agreement
2.State contract benefits list
MRF
CPV MEMBERSHIP:
PURCHASING OFF THE
STATE MFP CONTRACT
STATE OF MINNESOTA
COOPERATIVE PURCHASING VENTURE
http://www.mmd.admin.state.mn.us/cpv2.htm
Why become a member?
Free training, installation, delivery, and pickup at end
Free data deletion at removal of equipment (where required)
Free move 1x/yr/machine
Free print assessments
Free service loaners
90 day evaluation period
90 day warranty
Credit/Debit Cards accepted
Online Ordering
Guaranteed Pricing (Equipment and Maintenance)
Maintenance includes supplies AND staples!
SLA Guarantee of 95% uptime and 4 hr avg response
(5% paid $ MA base and click charges if not met)
Rental upgrade/downgrade 1x/yr
Non-appropriations (early termination w/o penalty)
Change Maintenance Agreement base plan 1x/yr
Online Reporting Tools
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(DJDQ01
3KRQH
)D[
(PDLO WEVPQELGGHVN#WEVWRVKLEDFRP
AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
Steve Love, Assistant City Engineer
Steve Kummer, Civil Engineer II
SUBJECT: Approval of Authorization to Enter Into Agreement with Ramsey County for
the Construction and Maintenance of a Storm Water Outlet Structure on
Keller Golf Course, Hills and Dales Area Street Improvements, Project 09-15
DATE:
October 15, 2010
INTRODUCTION
The city council should consider entering into the agreement with Ramsey County for construction and
maintenance of a storm water outfall onto Keller Golf Course located between the residential properties
at 2049 Duluth Street and 2057 Duluth Street.
Background
The main discharge point for a storm drainage system from the southern portion of the Hills and Dales
neighborhood is a new 30-inch concrete pipe located between two residences at 2049 and 2057 Duluth
Street. As part of the Hills and Dales Improvements the replacement of the old deteriorated corrugated
metal pipe was required. Due to erosion at the old outfall, the construction of a rip-rap stilling basin at
the outfall point to prevent future erosion was also required.
Staff coordinated with and received permission from Ramsey County Parks and Recreation to design
and construct the new outfall pipe and discharge basin since the discharge from the pipe enters Keller
Golf Course, which is on Ramsey County property.
DISCUSSION
In order to permit City maintenance forces to enter the Ramsey County park property legally to perform
required maintenance on the stilling basin and pipe outfall, City and County staff agreed that a
construction and long-term maintenance agreement was needed. The final agreement language,
reviewed by the City Attorney, is attached to this report. Once staff receives authorization to move
forward with sign-off on the agreement, County staff will forward the document to the Ramsey County
Board for approval.
BUDGET
This item does not impact the budget.
RECOMMENDATION
Staff recommends approval of the attached agreement with Ramsey County for the construction and
maintenance of the outfall pipe on Ramsey County property by authorizing the mayor and city manager
to sign the agreement signifying approval. Minor modifications as approved by the city attorney are
authorized as needed for the agreement.
Attachments:
1. Agreement
2. Exhibit A
3. Exhibit B
AGREEMENT BETWEEN
CITY OF MAPLEWOOD AND COUNTY OF RAMSEY FOR
CONSTRUCTION AND MAINTENANCE OF STORM WATER OUTLET STRUCTURE
ON KELLER GOLF COURSE
This Agreement is between Ramsey County, Minnesota, a political subdivision of the
State of Minnesota, on behalf of the Parks and Recreation Department, 2015 North Van Dyke
COUNTY
Street, Maplewood, Minnesota 55109 () and the City of Maplewood Minnesota, a
municipal corporation of the State of Minnesota, 1830 County Road B East, Maplewood,
CITY
Minnesota 55109 ().
WHEREAS,
The County owns and operates the Keller Golf Course, 2166 Maplewood
Drive, Maplewood, MN. 55109; and
WHEREAS
, The City is commencing a project, called Hills and Dales Area Street
Improvements, City Project 09-15, to make street and storm water system improvements, some
of which are adjacent to Keller Golf Course; and
WHEREAS
, Storm water runoff presently flows to Keller Golf Course and an outlet
structure, located on County property, within Keller Golf Course as shown on Exhibit A, attached
to and made part of this Agreement, requires replacement as part of the City project; and
WHEREAS
, Replacement of the storm water outlet structure by the City will not alter the
quantity or quality of storm water runoff to the Keller Golf Course or alter the present storm
water management practices on the golf course; and
WHEREAS
, The City has requested permission from the County to access Keller Golf
Course property for the purposes of constructing and maintaining a new storm water outlet
structure; and
WHEREAS
, The City will be responsible for all costs associated with the design,
construction, on-going maintenance, future repairs and replacement of the storm water outlet
structure.
NOW, THEREFORE
, in consideration of the mutual covenants and promises made
herein, the parties agree as follows:
SECTION 1
TERMS
1)
The City may access Keller Golf Course property for the purposes of removing the
existing storm water outlet structure and constructing and maintaining a new storm
water outlet structure.
2)
City access, construction limits and storm water outlet structure construction shall be
as indicated on Exhibit A, attached to and made part of this Agreement.
3)
The City shall notify the County at least seven (7) days in advance of commencing
construction on County property.
1
4)
All work shall conform with permit requirements of the Ramsey Washington Metro
Watershed District and the Minnesota Pollution Control Agency.
5)
The existing storm water flow rates entering County property via the City storm
sewer shall not be increased. Storm water quality shall be monitored by the City and
shall, at a minimum, meet present quality standards and all local, state and federal
requirements.
6)
The City shall be responsible for all costs associated with the design, construction,
on-going maintenance, repair and replacement of the storm water outlet structure
and associated storm water pipe system.
7)
The City shall not assess the County for any costs associated with this project,
including construction and on-going maintenance.
8)
The County grants the City limited access to the property solely for the purposes of
outlet construction, routine cleaning and maintenance ensuring proper functioning of
the storm water outlet structure. Said access and maintenance area shall be limited
to the area shown on Exhibit A, attached to and made part of this Agreement.
9)
The City shall contact the County a minimum of seventy-two (72) hours in advance of
any activities to occur on County property.
10)
The City shall be responsible for restoration of all areas disturbed by construction
and maintenance activities to equal or greater condition and to the satisfaction of the
County.
11)
The City shall perform maintenance activities on the storm water outlet structure in a
timely manner and to the satisfaction of the County. The County shall submit any
requests for maintenance of the storm water outlet structure to the City in writing.
The City shall respond to the written request within 30 days of receiving the notice.
Upon responding to the request, the City and the County shall coordinate a
reasonable time for performing requested maintenance activities.
12)
The City shall be solely responsible for complying with all laws, ordinances, rules or
requirements of any other Federal, State, Municipal, or local agencies regarding
matters relating to the storm water outlet structure and associated storm water
drainage system. The City shall secure all required permits prior to starting
construction.
13)
If future development of County property requires modifications to the storm water
drainage structure or drainage patterns on County property, the County shall notify
the City. Upon notification by the County, the City shall cooperate with the County
on determining the preferred alternative for storm water drainage and prepare and
implement a plan for such modifications. The City shall be responsible for its
commensurate share of costs associated with modifications to the storm water
drainage system.
2
14)
If the storm water entering County property increases from present project design
calculations, or if present project design water quality standards for storm water
entering County property are not adhered to, the City shall take action to correct or
maintain the drainage system discharging onto County property such that the system
complies to present design calculations and water quality standards. The County
shall serve notice upon the City upon discovery of such non-compliance. Upon such
notice, the City shall prepare and submit a plan for County approval detailing
corrective action and restoration of any disturbance caused by said corrective action.
Such corrective action shall be implemented within 120 days of approval by the
County. The City shall be responsible for all costs associated with implementing the
plan approved by the County.
SECTION 2
DURATION
1)
This Agreement may only be terminated by the City upon written agreement of the
County.
2)
After termination, the City and County, with the exception of Section 5, Item 1, shall have
no further obligation or responsibility under this Agreement.
SECTION 3
MEETINGS
1)
The City, through its Public Works Department or proper designee, agrees to meet at the
request of the County should any issue arise under this Agreement. The purpose of said
meetings shall be to discuss issues which affect the substantive rights of the City and
County under this Agreement. The time and place of any such meeting, hereunder,
shall be determined by the parties with reasonable notice to one another. The parties
retain the right to conduct meetings through other electronic means as is acceptable to
both parities.
SECTION 4
AGREEMENT SUBJECT TO DATA PRACTICES ACT
1)
The Agreement shall be subject to the Minnesota Data Practices Act, as Minnesota
Chapter 13, comparable provisions and Federal Law.
SECTION 5
INDEMNIFICATION AND INSURANCE
1)
The City shall defend, indemnify and hold the County, its officials, agents and employees
harmless from any claims, suits, causes of action liabilities, damages and costs
(including reasonable attorney’s fees) of whatsoever nature arising out of or relating to
activities, action or inactions of the City, its agents, contractors or employees in all
activities relating to this project and on-going maintenance. This provision shall survive
the expiration of this agreement.
3
2)
The City shall provide the County with an Insurance Certificate naming the
County as an “Additional Insured” which is acceptable to the County Risk Manager prior
to entering County property.
SECTION 6
COMPLETENESS OF AGREEMENT
1)
This document contains all the terms and conditions of this Agreement, and any
alterations or variation of the terms of this Agreement shall be invalid unless made in
writing and signed by the City and the County. There are no other understandings,
representations or agreements, written or oral, not incorporated herein. If any part of
this Agreement is declared null and void by law, the remaining paragraphs of said
Agreement shall be valid.
SECTION 7
NOTICES
1)
Whenever it shall be required or permitted by this Agreement that notice or demand be
given or served by either party to or on the other party, such notice or demand shall be
delivered personally or mailed by United States mail to the addresses hereinafter set
forth by certified mail. Such notice or demand shall be deemed timely given when
delivered personally or when deposited in the mail in accordance with the above. The
addresses of the parties hereto for such mail purposes are as follows, until written notice
of such address has been given:
City Manager Director
City of Maplewood Ramsey County Parks and Recreation Dept
1830 County Road B East 2015 North Van Dyke Street
Maplewood, MN 55109 Maplewood, MN 55109
4
Wherefore, the parties have executed this Agreement on the last date written below.
RAMSEY COUNTY CITY OF MAPLEWOOD
__________________________________ _____________________________
Victoria Reinhardt, Chair Mayor
Ramsey County Board of Commissioners
Date:_____________________________ Date:_________________________
_________________________________ _____________________________
Bonnie Jackelen, Chief Clerk City Manager
Ramsey County Board of Commissioners
Date:_____________________________ Date:_________________________
_____________________________
Approved as to form by
Legal Counsel
Approval Recommended:
__________________________________
Gregory A. Mack, Director
Parks and Recreation Department
Approved As to Form and Insurance:
__________________________________
Assistant County Attorney
__________________________________
Budgeting and Accounting
5
AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
Michael Thompson, City Engineer / Dep. Public Works Director
Steven Love, Assistant City Engineer
Steve Kummer, Civil Engineer II
SUBJECT: Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 2, Hills and Dales Area Street Improvements,
Project 09-15
DATE:
October 15, 2010
INTRODUCTION
The city council will consider approving the attached resolution directing the modification of the existing
construction contract for the Hills and Dales Area Street Improvements, City Project 09-15. This change
order reflects an increase in the construction contract due to additional work and increased quantities
due to additional repairs to sanitary sewer services, additional street signage, storm sewer to correct a
drainage issue, and record participation in the City’s private driveway program.
BACKGROUND
On May 10, 2010, the council awarded T.A. Schifsky and Sons, Inc. a construction contract for utility and
roadway improvements in the amount of $5,371,115.06 along with Bid Alternate #1 for Duluth Street
alternate design, Bid Alternate #2 sanitary sewer main lining (outside of project area), and Bid Alternate
#4 County Road B infiltration area.
On June 14, 2010, the council approved Change Order #1, a decrease in the overall contract of
$29,923.02 due to savings from value-engineering on the installed storm sewer system. As a result, the
overall contract amount was revised down to $5,341,192.04.
DISCUSSION
A summary of the necessary additional work orders for Change Order No. 2 are as follows:
Item 1) Additional Repairs to Household Sanitary Sewer Services - $14,092.00.
Staff analyzed a
number of resident complaints and concerns regarding sewer services within this project area
and conducted repairs/replacements of sewer services in the city street right-of-way
accordingly. Also, during construction, it was found that a number of the sewer service risers
from the main were shallower in the ground than expected. Where there was proposed utility
work, the sewer service connections were lowered to accommodate new utilities.
Item 2) Additional Street Name Signage -- $7,370.00.
Standard construction practices require the
removal and temporary storage of the regular street name signage to protect them from
damage during construction. For this project temporary street name signs were placed at
intersections at the direction of city safety personnel in order to better respond to emergency
type situations.
Item 3) Drainage Issue 1271/1277 Burke Avenue -- $8,338.00.
The residents at 1271 and 1277
Burke Avenue brought a back yard drainage issue to the attention of staff. The back yards of
14 lots are graded to drain toward these two back yards. Normally, the sandy soils in the area
typically draw down a majority of this runoff, and any excess can drain through a flat swale
between the two houses. However, during freeze/thaw episodes, the water is unable to
escape, causing ice flows and ponding problems. The homeowners have handled this
problem on a temporary basis using a sump pump. Staff took this opportunity to extend a
storm sewer between the two houses and install a drain to relieve these residents of the
problem.
Item 4) Additional Private Driveway Quantities -- $18,837.45.
Staff is seeing record participation in
the City’s private driveway reconstruction program. To date, a record 68 driveways have been
sold as part of this project. The Kenwood Area Street Improvements in 2006, a project
comparable in size and quantity, had 34 total driveway replacements done as part of the City’s
program. Staff estimates the expected amount of participation in the program and takes 10%
of those quantities to bid in order to minimize the impact of the private driveway quantities on
the overall improvement project. Because of this, private driveways typically overrun expected
quantities.
Change Order No. 2 summarized as follows:
Item 1) Additional Sewer Repairs $14,092.00
Item 2) Additional Street Name Signage $ 7,370.00
Item 3) 1271/1277 Burke Drainage Issue $ 8,338.00
Item 4) Additional Private Driveway Quantities $18,837.45
$48,637.45
Total Change Order #2
BUDGET
Approval of Change Order No. 2 will increase the current project construction contract amount by
.
$48,637.45 from $5,341,192.04 to $5,389,829.49
No adjustments to the approved budget are needed at this time as the contract cost for Change Order
No. 2 items 1, 2, and 3 falls within the contingencies based on estimated construction costs. Also, all
private driveways constructed by the City’s contractor are pre-paid by the homeowner. Hence, all private
driveway quantities in the contract and Change Order No. 2 item 4 are paid through these receipts.
RECOMMENDATION
Staff recommends that the council approve the attached Resolution Directing Modification of Existing
Construction Contract, Change Order No. 2, for the Hills and Dales Area Street Improvements, City
Project 09-15.
Attachments:
1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 2
2. Change Order Form
3. Location Map
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 09-15, CHANGE ORDER NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 09-15, Hills and Dales Area Street Improvements, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 09-15, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city clerk are hereby authorized and directed to modify the existing contract by
executing said Change Order No. 2 which is $48,637.45
The revised contract amount is $5,389,829.49.
th
Adopted by the Maplewood City Council on this 25 day of October 2010.
CHANGE ORDER
CITY OF MAPLEWOOD
DEPARTMENT OF PUBLIC WORKS
Project Name:Hills and Dales Area Street Improvements
Project No:09-15
Contractor:T.A. Schfsky and Sons, Inc.
Change Order No.:2
Date:10/18/2010
The following revisions shall be made to the contract documents:
- Additional sewer service repairs
- Traffic control signage -- temporary street name signs (WOR#3).
- Coring of holes for draintile into catch basins (WOR #5).
- Private driveway program -- increased quantities due to high participation.
DescriptionUnitQuantityPriceTotal
ADDITIONS
4" OR 6" PVC SCH 40 SAN SEWER SERVICE
1
2503.603LF40035.23$ 14,092.00$
TYPE LV4 WEARING COURSE @ 3" THICK (PRIVATE
2360.501TON6071.07$ $ 4,264.20
2
6" CONCRETE DRIVEWAY PAVEMENT, (PRIVATE)
2104.505SY45931.75$ $ 14,573.25
3
WORK ORDER REQUEST #3
LS17,370.00$ 7,370.00$
4
WORK ORDER REQUEST #5
LS18,338.00$ 8,338.00$
5
TOTAL NET CHANGE ORDER NUMBER2$ 48,637.45
CONTRACT STATUS
Original Contract$ 5,371,115.06
Net Change of Prior Change$ (29,923.02)
Change this Change Order$ 48,637.45
Revised Contract:$ 5,389,829.49
City of MaplewoodChange Order No. 2
Page 1 of 2
Department of Public WorksT.A. Schifsky and Sons
CHANGE ORDER
CITY OF MAPLEWOOD
DEPARTMENT OF PUBLIC WORKS
Recommended by:
City of Maplewood Public Works Dept.
Steven L. Kummer, P.E. -- Reg No. 44296
Agreed to by:
T.A. Schifsky and Sons, Inc.
Print Name:
Approved by:
City of Maplewood
Mayor Will Rossbach
Michael W. Thompson, P.E. -- City Engineer
City of MaplewoodChange Order No. 2
Page 2 of 2
Department of Public WorksT.A. Schifsky and Sons
AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
Michael Thompson, City Engineer / Dep. Public Works Director
Steve Love, Assistant City Engineer
Steve Kummer, Civil Engineer II
SUBJECT: Approval of Resolution for Purchase of Geotechnical Evaluation Services,
Western Hills Area Street Improvements, Project 10-14
DATE:
October 15, 2010
INTRODUCTION
It is necessary to utilize the services of an independent testing laboratory to assist the city with
geotechnical evaluation of the existing road cross section and the underlying soil conditions of the streets
associated with the Western Hills Area Street Improvements, City Project 10-14. The independent testing
laboratory will also provide recommendations for the design of the proposed street cross section, utility
construction, and stormwater best management practices. Since this purchase had the potential to exceed
$10,000, written quotations were obtained from prospective testing firms for the required services.
Description
Each request for proposal included the scope of services required, maps showing the extent of the project,
and approximate locations for borings to be taken. Four quotes were received for geotechnical evaluation
services to be completed for the Western Hills Area Street Improvements. Staff evaluated the proposals
on the basis of responsiveness, past performance, technical expertise and cost. The following is a list of
the companies that submitted proposals and their proposed total cost of services:
Company Proposal Total
Chosen Valley Testing $7,820.00
Northern Technologies $8,290.00
Stork Twin Cities Testing $8,635.00
Braun-Intertec, Inc $12,298.00
Budget Impact
The geotechnical evaluation services costs are built into the approved budget for the preparation of the
feasibility study for the Western Hills Area Street Improvements capital improvement project. No additional
funding allocation is required at this time.
RECOMMENDATION
Chosen Valley received the highest total score of all four proposals. Chosen Valley is a new firm to
Maplewood. Engineering staff contacted several of the firm’s references in other Minnesota cities for their
credentials and opinions on quality of service. All of their references recommended that we consider
Chosen Valley to do work on our projects.
Based on the low, responsible quote for services, and the company reputation, staff recommends the
council authorize the City Engineer to enter into a contract for geotechnical exploration services with
Chosen Valley for the Western Hills Area Street Improvements, City Project 10-14.
Attachments
1. Resolution: Approve Purchase of Geotechnical Evaluation Services
APPROVAL OF RESOLUTION
FOR PURCHASE OF GEOTECHNICAL EVALUATION SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the quote from Chosen
Valley Testing in the amount of $7,820.00 for the Western Hills Area Street Improvements (City Project 10-
14) is the lowest responsible quote for geotechnical evaluation testing services for the aforementioned
public improvement project. The City Engineer is hereby authorized and directed to enter into a contract
with said firm for and on behalf of the city.
th
Adopted by the council on this 25 day of October, 2010.
AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
Larry Farr, Chief Building Engineer
SUBJECT:Approval of Repairs to Maplewood Community Center York Air
Conditioning Compressor
DATE:
October 13, 2010
INTRODUCTION
The Maplewood Community Center (MCC) York Air Conditioning Compressor #2 on Condenser Unit #1
failed on or around July 14, 2010. This is the Second Stage Cooling Compressor, as there are two (2)
compressors per condenser. This unit assists in cooling the MCC facility. Trane was contacted to
investigate the failure and further analysis found a major leak located in a pipe joint. It was determined
to make this repair and restart the compressor. When the repair was completed and the compressor
restarted it failed shortly thereafter. Trane then worked to investigate and troubleshoot the compressor
as to the failure issue. There were small metal pieces found in the filter indicating a part failure. When
the compressor was opened up for inspection there was no visible damage to the body and the metal
pieces were determined to have come from the valve plates, which are replaceable. These were
replaced along with the weak oil pump and other parts as determined by Trane. The compressor was
repaired and started but ran for a very short time then failed again. The work was performed on “Time
and Material” as the possibility of not having any redundancy for cooling the MCC during the summer.
Now, due to the time of year the unit is not needed however additional work and inspections will be
conducted next year in order to properly repair the unit. This is being brought to council as this part of
the repair came in over the $10,000 amount after the fact.
BACKGROUND / DISCUSSION
There are two (2) air conditioning units that serve the MCC. Each has two compressors, a lead and lag
that operate as required to cool the facility. These are redundant units, as each unit has the capacity to
cool the MCC as long as the temperature is below 85 – 90 degrees. The second unit comes on above
these temperatures to assist with cooling. To date we have replaced all of the compressors at least
once. This compressor will be inspected in the spring of 2011 to resolve the failure issue.
RECOMMENDATION
Staff is recommending approval to pay Trane $14,441.91 from General Fund # 602-614-000-4430,
Repair and Maintenance of Equipment, for this repair.
Attachment
1. Trane invoice
AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
Michael Thompson, City Engineer / Dep. Public Works Director
SUBJECT: Approval of Authorization to Submit Environmental Assistance Grant
Application
DATE:
October 15, 2010
INTRODUCTION
The city council will consider approving the attached resolution authorizing staff to submit a grant
application to the Minnesota Pollution Control Agency (MPCA) for potential pond dredging activities.
BACKGROUND
The Environmental Assistance Grant opportunity is available for stormwater sediment contaminated
with Polycyclic Aromatic Hydrocarbons (PAHs). As summarized by the MPCA: During March and April
of this year notices were sent to cities, towns, townships, and other stormwater stakeholders to make
them aware of a new law restricting state agency use of coal tar-based sealers on pavements such as
roads, trails, driveways and parking lots. That notice contained information about:
the new law,
background information about PAHs
the potential for high cost to manage stormwater sediments contaminated with PAHs, and
work being done at the MPCA as a result of the new law
The new law includes a provision to make grant money available to local units of government to help
manage stormwater sediments contaminated with PAHs. This provision is specific to local units of
government who will manage stormwater sediments contaminated PAHs. Eligible applicants are
limited to municipalities that have adopted an ordinance for the restricted use of undiluted coal tar
sealants. Approximately $424,800 is available for grant awards with a maximum grant amount of
$100,000, and a minimum 50 percent match required. The City of Maplewood passed an ordinance
banning the use of coal tar sealants earlier this year and now qualifies to apply for grant monies. The
grant application is due November 1, 2010.
DISCUSSION
The Ramsey-Washington Metro Watershed District has a partnership opportunity with member cities in
which the district provides testing of ponds and provides project development and inspection services.
Cities are required to reimburse only for testing and construction costs. In the coming days RWMWD
will be testing Wicklander’s Pond within the City Hall campus for sediment levels and contaminants. If
high levels of polycyclic aromatic hydrocarbons are found the city plans to submit the grant application
to cover up to $100,000 in construction costs. If testing results come back negative then the city will
delay dredging of the pond until a city wide program is establish and properly outlays funding sources.
BUDGET
The city’s only obligation at this point is reimbursing RWMWD for the testing costs which are expected
to be roughly $5,000 and would be paid for out of the environmental utility fund. If the pond is found to
have high PAH levels and qualifies for grant submittal then $100,000 could be available for the
management of the contaminated sediment. A 50% match is required and as previously mentioned
RWMWD would be covering a substantial portion of that requirement through the project development,
design, and inspection services offered at no cost to the city. This item would be brought back to
council for approval and budget detail if the project qualifies for grant submittal and is established as a
city project.
RECOMMENDATION
Staff recommends that the council adopt the resolution authorizing submittal of the grant application if
high levels of PAH contamination are found in Wicklander’s Pond.
Attachments:
1. Resolution
RESOLUTION
AUTHORIZING SUBMITTAL OF ENVIRONMENAL ASSISTANT GRANT
(PAH CONTAMINANT: POND DREDGING)
WHEREAS, the City Council of Maplewood, Minnesota has heretofore has previously passed a
resolution banning the use of coal-tar sealants within city limits; and
WHEREAS, Ramsey-Washington Metro Watershed District is testing Wicklander’s Pond for
contaminants, specifically for polycyclic aromatic hydrocarbons; and
WHEREAS, the city council supports applying for the grant through the Minnesota Pollution
Control Agency in order to secure funds through the environmental assistance grant program; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The staff shall submit the environmental assistance grant in an amount estimated to be
$100,000 to manage PAH contamination within Wicklander’s Pond.
Adopted by the Maplewood City Council on this 25th day of October 2010.
Agenda Item I1
MEMORANDUM
TO:
James W. Antonen, City Manager
FROM:
Chuck Ahl, Assistant City Manager
Sarah Burlingame, Senior Administrative Assistant
DATE:
October 18, 2010
SUBJECT:2011Charitable Gambling Fund - Approval of Awards
INTRODUCTION
Each year the Maplewood City Council solicits requests for charitable gambling funds. Every year the
requests for funds have exceeded the available funds. That is also the case this year. The city received
19 applications with $101,188in requests. The amount of fundsavailable is $25,000. This amount is
considerably less than previous years. Staff would like to note that funding in this program is decreasing
significantly and that it isnot anticipated to seea return to previous levels anytime soon.
BACKGROUND
On October 11, 2010, the City Council was presentedwith the applications for 2011 Charitable Gambling
Funds. The Council reviewed the requests and submitted toCity Staff their individual voting sheets on
award amounts. The votes were combinedinto one spreadsheet and an average of the suggested award
amounts was used to total the award amounts presented today. This spreadsheet is provided, for
reference, as an attachment.
Each of the organizations requesting funds is listed below, as well as their requested amounts and the
final suggested award amounts tallied from the City Council’s vote.Please note that 2 organizations
received $0 due to Council practice of zeroing out any applicant that gets a zero allocation from fouror
more members of the City Council.
Name of OrganizationProposed Award
Requested Amount
American Red Cross -TC Area Chapter$2,500$800
$5,000
Ashland Productions$940
Austin Otto -Boy Scout Troop 461$6,500$540
Dispute Resolution Center$3,000$1,050
$1,600
District 622 ADD/ADHD Support Group$400
$12,650
District 622 Fusion Drumline$900
Friends of Maplewood Nature$3,000$2,000
Maple Tree Monastery Childcare Center$3,335$800
$16,551
Maplewood Area Historical Society$4,000
Maplewood Mall -Simon Youth Foundation$5,000$300
Maplewood Police Explorers$8,000$3,240
$5,000
Maplewood Police Reserves$3,140
$2,000
Maplewood Youth Scholarship Fund$1,000
North St. Paul Area Food Shelf$1,000$700
Presentation Cub Scout Pack 461$1,000$270
$4,500
Ramsey County Fair$2,260
Saint Paul Composite Squadron Civilian Air Patrol$3,552*$0
St. Paul Ski Club$5,000*$0
$12,000
Tubman Family Alliance$1,900
Fund Reserves$760
TOTAL$104,500$25,000
RECOMMENDATION
Staff recommends the approval of the proposed awards amounts.
Attachments:
1.Charitable Gambling Funds Proposed Awards for 2011Spreadsheet
Agenda Item I2
AGENDA REPORT
TO
: City Manager, Jim Antonen
FROM:
H. Alan Kantrud, City Attorney
SUBJECT:Consideration of Domestic Partnership Ordinance
DATE:October 19, 2010
INTRODUCTION
The City Council directed staff to draft an Ordinance regarding domestic partnerships for the City of
Maplewood. An administrative presentation and Council Manager Workshop has had this issue
before you previously and staff has made those presentations and comes before you now presenting
this for official consideration and potential action.
DISCUSSION
As has been discussed in the administrative presentation as well as at the Council Manager Workshop
on Domestic Partnerships, the notion of domestic partners has more to do with honoring all
partnerships that falloutside of the traditionally accepted man-woman/husband-wife relationship
model. As such, domestic partnerships are in no way being presented here as a challenge to or
alternative for traditional marriages.
As was discussed at the workshop, this may benefit couples living in this fashion, but creating this law
and creating the registry in no way imparts or creates any special rights for the couples that choose to
memorialize their status in this way.
Staff has taken the comments received at the Workshop and integrated them into a first-run draft of
the Ordinance that is being presented tonight. The specific direction was to eliminate the references
to traditional marriage, which has been done. As was made clear in the Workshop, a roster/registry
wouldbe maintained by Citizens’ Services that would ultimately be a collection of applications and
database of partnerships, and the information would be available pursuant to Chapter 13 (Minnesota
Government Data Practices Act).
Again, the practical effect of this registry on local businesses and entities such as hospitals is
unknown, but would not be in any way a directive to those entities to adjust any policies they have in
place. It will not replace a Power of Attorney or a valid Health Care Directive. A Disclaimer is italicized
at the front of the Ordinance that clearly states this. The registry and participation in the registration
process will only have such effect as the entity interpreting it gives it and the City makes no promises
as to its inherent efficacy.
Also, as a matter of housekeeping, direct references to the area of the City Code into which this
Ordinance would be placed have not been included as staff is expecting to recodify the Code in the
near-future and placement will be determined at the time of recodification.
RECOMMENDATION
Staff recommends that the Council review the attached Ordinance and direct staff to modify per your
direction or take action on the item as presented, e.g., an up or down vote for passing the Ordinance
as presented here.
Attachments:
A. Draft Domestic Partnership Ordinance
ORDINANCE NO. 2010-
AN ORDINANCE AMENDING THE MAPLEWOODCITY CODE
CONCERNING DOMESTIC PARTNERS
THE CITY OF MAPLEWOODORDAINS:
Section 1.
Chapter x of the Maplewood City Code is amended by adding Section ___
to provide as follows:
xx.01 Purpose.
The City of Maplewood authorizes and establishes a voluntary program of registration of
domestic partners. The domestic partnership registry is a means by which unmarried,
committed couples who reside or work in Maplewood and who share a life and home
together may document their relationship.
Maplewood’s Domestic Partnership Ordinance is a City Ordinance and does not create
rights, privileges, or responsibilities that are available to married couplesunder state or
federal law.
DISCLAIMER: The City of Maplewood cannot provide legal advice concerning domestic
partnerships. Applicants and registrants may wish to consult with an attorney for such
advice including but not limited to: wills, medical matters, finances and powers of
attorney (including durable powers of attorney and health care directives), children and
dependents, medical, health care and employment benefits.
xx.02 Definitions.
The following words and phrases used in this Ordinance have the meanings given in this
Section.
Domestic Partners.
Any two adults who meet all the following:
1. Are not related by blood closer than permitted under marriage laws of the
state.
2. Are not married.
3. Are competent to enter into a contract.
4. Are jointly responsible to each other for the necessities of life.
5. Are committed to one another to the same extent as married persons are to
each other.
6. Do not have any other domestic partner(s).
7. Are both at least 18 years of age.
8. At least one of whom resides in Maplewood or is employed in Maplewood.
Domestic Partnership.
The term “domestic partnership” shall include, upon
production of valid, government-issued documentation, in addition to domestic
partnerships registered with the City of Maplewood, and regardless of whether
partnersin either circumstancehave sought further registration with the City of
Maplewood:
A. Any persons who have a currently-registered domestic partnership with a
governmental body pursuant to state, local or other law authorizing such registration.
The term domestic partnership shall be construed liberally to include unions,
regardless of title, in which two individuals are committed to one another and wish to
have their relationship memorialized.
B. Marriages that would be legally recognized as a contract of lawful marriage in
another local, state or foreign jurisdiction, but for the operation of Minnesota law,
e.g., same-sex marriages in States that recognize and/or authorize them by law.
xx.03 Registration of Domestic Partnerships.
A. The City Clerk shall accept an application in a form provided by the City to register
domestic partners who state in such application that they meet the definition of domestic
partners.
B. The City Clerk shall charge an application fee for the registration of domestic partners
and shall charge a fee for providing certified copies of registrations, amendments, or
notices of termination. The fees required by this Section shall be in the amount set forth
in Section xxx of this Code.
C. Upon payment of the application fee and receipt of the application, the City Clerk
shallcheck the same for completeness and provide each domestic partner with a
registration certificate. The registration certificate shall not be issued prior to the third
working day after the date of the application.
D. This application and certificate may be used as evidence of the existence of a
domestic partner relationship.
E. The City Clerk shall keep a record of all registrations of domestic partnership,
amendments to registrations and notices of termination. The records shall be maintained
so that amendments and notices of termination are filed with the registration of domestic
partnership to which they pertain.
F. The application and amendments thereto, the registration certificate, and termination
notices shall constitute government data and will be subject to disclosure pursuant to the
terms of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13.
xx.04 Amendments
.
The City Clerk may accept amendments for filing from persons who have domestic
partnership registrations on file, except amendments attempting to replace one of the
registered partners with another individual.
xx.05 Termination of Domestic Partnership.
Domestic partnership registration terminates when the earliest of the following occurs:
1.One of the partners dies; or
2.Forty-five days after one partner: a) sends the other partner written notice, on a
form provided by the City, that they areterminating the partnership; and b) files the
notice of termination and an affidavit of service of the notice on the other partner with
the City Clerk.
Section 2.
Chapter xx of the Maplewood City Code is amended by adding Section xx
to provide as follows:
xx.01 Homestead designation.
Eligibility for the designation of property as a
homestead, the application process and the verification process are set forth in State
Statutes. In administering the state homestead statutes the City will not impose any
additional requirements on domestic partners.
xx.02 Fees
. If the City offers a “family fee,” family membership or family registration
rate for memberships, tickets or other offerings, domestic partners are entitled to the same
family fee, family membership or family registration.
Section 3.
Section xx of the Maplewood Personnel Policies is amended to provide as
follows:
.
Subd. 3 PurposeSick leave with pay may be granted to employees entitled
thereto when the employee is unable to perform scheduled work duties due to
illness/disability, the necessity for medical, dental or chiropractic care, childbirth
or pregnancy disability, exposure to contagious disease where such exposure may
endanger the health of others with whom the employee would come in contact in
the course of performing work duties. Sick leave with pay may also be granted
for a variety of other family and medical circumstances. The amount and
conditions under which sick leave with pay may be used for such circumstances is
provided in the family and medical leave policy adopted pursuant to Subsection
xxx of this Code. Sick leave with pay may be granted for a maximum of five
scheduled work days in the event of the death of an employee's spouse,domestic
partner, father, mother or child, spouse's father, mother or child; or domestic
partner’s father, mother or child and a maximum of three days in the event of the
death of an employee's grandparent, grandchild, brother or sister.
Section 4.
Section xxx Schedule A of the Maplewood City Code is amended by
adding the following:
SECTIONSUBSECTION PURPOSE OF FEE OR CHARGEAMOUNT
xx xx.03 registration of domestic partners $25
xx xx.03 certified copies of registration,
Amendments or notice of
termination of domestic partners $10
Section 5.
This ordinance is effective upon passage and publication.
THIS PAGE IS INTENTIONALLY LEFT BLANK
MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Rezoning of the Rear Portions of 931 to 1117 County Road C from F
SUBJECT:
(farm residential) to R1 (single dwelling residential)
VOTE REQUIRED: Simple Majority Required for Approval
DATE: October 13, 2010
INTRODUCTION
On August 17, 2010, the planning commission evaluated the city’s zoning and land use maps
for inconsistencies between the two documents and to check for zoning classifications that may
not make sense. The zoning issues found are not inconsistencies resulting from the recent
2030 comprehensive plan update, but have existed for many years.
Proposal
One such case is the split zoning of the single dwelling properties on the south side of Kohlman
Lake. The planning commission directed staff to proceed with rezoning the rear portions of
these lots that have F zoned (farm residence) zoning to R1 (single dwelling residential) as they
are zoned nearer to the street. Refer to the maps.
Request
Rezone the F zoned areas of the properties located from 931 to 1117 County Road C to R1.
BACKGROUND
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan.
DISCUSSION
Why the Split Zoning?
When the city council zoned the lands in Maplewood in 1965, it was a common practice to
utilize farm district zoning for areas that were not developable, as in this case, with the
undevelopable parts of these deep lots which extend into Kohlman Lake. The developable
portions for home sites were zoned properly as R1 for single dwelling development.
This split zoning has been in place since 1965. Though split zoning was acceptable then, it is
currently not seen as a proper zoning practice.
Split Zoning—City Attorney’s Comment
Alan Kantrud, the city attorney, previously commented to the planning commission about
properties with split zones, those having more than one zoning classification. One recent case
reviewed by the planning commission was the undeveloped Mogren family property southwest
of the Regal Car Wash at County Road C and White Bear Avenue. Mr. Kantrud does not
recommend that the city allow properties to have split zonings. Such method of zoning often
conflicts with the land use plan depending on the zoning mix, and may make development
confusing and encumbered.
Why the Proposed Revision to R1?
The reason for this proposed rezoning from F to R1 is simply to eliminate the “split zoning” of
these properties to achieve uniformity. A rezoning to R1 will also be compatible with the city’s
comprehensive land use plan which designates these lots as LDR (low density residential).
Impact on Development Potential
There would be no affect on the development potential of these properties. In actuality, the land
use provisions for both the F and R1 zoned properties are the same. There would be no
change in the use provisions by this rezoning. Furthermore, the F zoned portions of these
properties are not developable since they are within the lake or marsh lands.
Property Taxes
The Ramsey County Tax Assessor’s office stated that zoning has no affect on property taxes.
Tax classifications are based on the use of the property, not on the zoning. The tax
classification, along with the market value is used to calculate taxes. If the current use is
continued, the tax classification will not change. Zoning changes will not affect taxes.
Criteria for Rezoning
Section 44-1165 of the zoning ordinance states that, to revise the zoning map, the planning
commission and council shall:
Assure itself that the proposed change is consistent with the spirit, purpose and intent of this
chapter.
Determine that the proposed change will not substantially injure or detract from the use of
neighboring properties or from the character of the neighborhood and that the use of the
property adjacent to the area included in the proposed change or plan is adequately
safeguarded.
Determine that the proposed change will serve the best interests and conveniences of the
community, where applicable, and the public welfare.
Consider the effect of the proposed change upon the logical, efficient and economical
extension of public services and facilities, such as public water, sewers, police and fire
protection and schools.
Be guided in its study, review and recommendation by sound standards of subdivision
practice where applicable.
COMMISSION ACTIONS
October 5, 2010: The planning commission recommended approval of this rezoning.
RECOMMENDATION
Approve the resolution rezoning of the northerly portions of the properties located from 931 to
1117 County Road C from F (farm residential) to R1 (single dwelling residential) for the following
reasons:
1. This proposed rezoning would remove the split zoning by replacing the F, farm zoning
classification with the R1, single dwelling zoning classification.
2. This change would comply with the comprehensive land use plan low density residential
classification.
3. The proposed rezoning would meet the following five criteria for a zoning map revision as
required by city ordinance:
a. Assure itself that the proposed change is consistent with the spirit, purpose and intent
of this chapter.
b. Determine that the proposed change will not substantially injure or detract from the use
of neighboring properties or from the character of the neighborhood and that the use of
the property adjacent to the area included in the proposed change or plan is
adequately safeguarded.
c. Determine that the proposed change will serve the best interests and conveniences of
the community, where applicable, and the public welfare.
d. Consider the effect of the proposed change upon the logical, efficient and economical
extension of public services and facilities, such as public water, sewers, police and fire
protection and schools.
e. Be guided in its study, review and recommendation by sound standards of subdivision
practice where applicable.
REFERENCE
SITE DESCRIPTION
Existing Use: The subject properties are developed with single dwellings with deep lots
extending into Kohlman Lake or the abutting marsh
SURROUNDING LAND USES
North: Kohlman Lake
South: County Road C and single dwellings
East: Open space property owned by the City of Maplewood
West: Single dwellings
PLANNING
Land Use Plan Designation: LDR
Zoning: F and R1
p:Sec4\Kohlman Lake Properties Rezoning CC 10 10 te
Attachments:
1. Location/Zoning Map
2. Land Use Map
3. Rezoning Resolution
Attachment 3
REZONING RESOLUTION
WHEREAS
, the City of Maplewood city staff proposed a change to the city's zoning map
from F (farm residential) to R1 (single dwelling residential) for the northerly portions of the single
dwelling residential properties identified below;
WHEREAS
,
this zoning map change applies to the properties located on the south side
of Kohlman Lake. The property identification numbers identifying the affected properties are:
04-29-22-33-0006; 04-29-22-34-0010; 04-29-22-34-0009; 04-29-22-34-0008;
04-29-22-34-0007; 04-29-22-34-0006; 04-29-22-34-0005; 04-29-22-34-0004;
04-29-22-34-0003; 04-29-22-34-0002; 04-29-22-34-0011; 04-29-22-34-0012;
04-29-22-43-0009; 04-29-22-43-0008; 04-29-22-43-0007; 04-29-22-43-0006;
04-29-22-43-0012; 04-29-22-43-0011; 04-29-22-43-0004; 04-29-22-43-0003;
WHEREAS
, this rezoning is proposed to eliminate the split zoning of these properties
and for compatibility with the city’s comprehensive land use plan.
WHEREAS
, the history of this change is as follows:
1. On October 5, 2010, the planning commission held a public hearing to consider this
rezoning. The city staff published a hearing notice in the Maplewood Review and
sent notices to the surrounding property owners. The planning commission gave
everyone at the hearing a chance to speak and present written statements prior
to their recommendation.
2. On __________, 2010, the city council discussed the proposed zoning map change.
They considered reports and recommendations from the planning commission
and city staff.
NOW, THEREFORE, BE IT RESOLVED
that the city council ________ the above-
described change in the zoning map for the following reasons:
1. This proposed rezoning would remove the split zoning by replacing the F, farm zoning
classification with the R1, single dwelling zoning classification.
2. This change would comply with the comprehensive land use plan low density residential
classification.
3. The proposed rezoning would meet the following five criteria for a zoning map revision
as required by city ordinance:
a. Assure itself that the proposed change is consistent with the spirit, purpose and intent
of this chapter.
b. Determine that the proposed change will not substantially injure or detract from the use
of neighboring properties or from the character of the neighborhood and that the use of
the property adjacent to the area included in the proposed change or plan is
adequately safeguarded.
c. Determine that the proposed change will serve the best interests and conveniences of
the community, where applicable, and the public welfare.
d. Consider the effect of the proposed change upon the logical, efficient and economical
extension of public services and facilities, such as public water, sewers, police and fire
protection and schools.
e. Be guided in its study, review and recommendation by sound standards of subdivision
practice where applicable.
The Maplewood City Council approved this resolution on ______, 2010.
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, OCTOBER 5, 2010
5. PUBLIC HEARING
a. 7:00 p.m. or Later. Rezoning of the Rear Portions of 931 to 1117 County Road C
from (farm residential) to R1 (single dwelling residential)
1. Planner Michael Martin gave the report and answered questions of the council.
Chairperson Fischer opened the public hearing.
1. Matt Smith, 2611 Cypress Street North, Maplewood, addressed the commission regarding the
zoning and easements of his property.
Chairperson Fischer closed the public hearing.
Councilmember Pearson moved to approve the rezoning of the rear portions of 931 to 1117
County Road C from (farm residential) to R1 (single dwelling residential) for the following
reasons:
1. This proposed rezoning would remove the split zoning by replacing the F, farm zoning
classification with the R1, single dwelling zoning classification.
2. This change would comply with the comprehensive land use plan low density residential
classification.
3. The proposed rezoning would meet the following five criteria for a zoning map revision as
required by city ordinance:
a. Assure itself that the proposed change is consistent with the spirit, purpose and intent of
this chapter.
b. Determine that the proposed change will not substantially injure or detract from the use of
neighboring properties or from the character of the neighborhood and that the use of the
property adjacent to the area included in the proposed change or plan is adequately
safeguarded.
c. Determine that the proposed change will serve the best interests and conveniences of the
community, where applicable, and the public welfare.
d. Consider the effect of the proposed change upon the logical, efficient and economical
extension of public services and facilities, such as public water, sewers police and fire
protection and schools.
e. Be guided in its study, review and recommendation by sound standards of subdivision
practice where applicable.
Seconded by Councilmember Trippler. Ayes – All
The motion passed.
October 5, 2010 1
Planning Commission Meeting Minutes
MEMORANDUM
TO:
FROM:
SUBJECT:Consider Request for ParkFunds for Open Space Improvements at Beaver
Creek
DATE:
INTRODUCTION
DISCUSSION
RECOMMENDATION
Beaver CreekPreserve
S of Maryland, W of Sterling
Acre
9.1s
Apr 11, 2008
31
MEMORANDUM
INTRODUCTION
BACKGROUND
RECOMMENDATION