HomeMy WebLinkAbout2010 05-10 City Council Packet
AGENDA
MAPLEWOOD CITY COUNCIL
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
Acknowledgementof Maplewood Residents Serving the Country.
C.ROLL CALL
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium pleasestate your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will thendirect staff, as appropriate, to answer questions or respond
to comments.”
D.APPROVAL OF AGENDA
E.APPROVAL OFMINUTES
F.APPOINTMENTS AND PRESENTATIONS
CONSENT AGENDA –
G.Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
H.PUBLIC HEARINGS
I.UNFINISHED BUSINESS
J.NEW BUSINESS
K.VISITOR PRESENTATIONS
L.AWARD OF BIDS
M.ADMINISTRATIVE PRESENTATIONS
N.COUNCIL PRESENTATIONS
O.ADJOURNMENT
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
Agenda Item E1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:15 p.m., Monday,April 26, 2010
Council Chambers, City Hall
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 5:15p.m.by Mayor Rossbach.
B. ROLL CALL
Will Rossbach, Mayor Present
Kathleen Juenemann, Councilmember Present
James Llanas, Councilmember Presentat 5:27 p.m.
John Nephew, Councilmember Present
Julie Wasiluk, Councilmember Present
C.APPROVAL OF AGENDA
Councilmember Wasilukmoved to approve the agenda as submitted.
Seconded by CouncilmemberNephew. Ayes – All
The motion passed.
D.UNFINISHED BUSINESS
1.Sustainability Update
a.Community Development and Parks Director, DuWayne Konewko introduced the item.
b.Environmental Planner, Shann Finwall gave the report and answered questions of the
council.Ms. Finwall discussed the Environmental and Natural Resources Commission,
the Green Team and Sustainable City Operations Work Groups.
2.Review and Discuss Turf Management Plan
a.Natural Resources Coordinator, Ginny Gaynor gave a report on the Turf Management
Plan and answered questions of the council.
b.Recreation Supervisor, Jim Taylor gave a report on the Level of Maintenance Based on
Turf Classification and answered questions of the council.
3.Recycling Contract Request for Proposal
a.Community Development and Parks Director, DuWayne Konewko introduced the itemand
answered questions of the council.
b.Mary Chamberlainwith R. W. Beck gave anoverview of the RFP requestto the council
and answered questions.
c. Jean Buckley with Ramsey County addressed the council.
d.Recycling Coordinator, Bill Preiffer addressed the council regarding the spring clean up
day April 24, 2010 at Aldrich Arena.
April 26, 2010 1
City Council Manager Workshop Minutes
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E.NEW BUSINESS
None.
F. ADJOURNMENT
Mayor Rossbachadjourned the meeting at 6:50 p.m.
April 26, 2010 2
City Council Manager Workshop Minutes
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Agenda Item E2
MINUTES
MAPLEWOOD CITY COUNCIL
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1.Approval of April 12, 2010, City Council Workshop Minutes
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2.Approval of April 12, 2010, City Council Meeting Minutes
Mayor Rossbach moved to approve the resolution authorizing private placement of $4,115,000
general obligation refunding bonds, series 2010B, within 180 days of the date of this resolution,
provided that the net present value savings as a percentage of the present value of the refunded
debt service is at least 3.5%.
F. APPOINTMENTS AND PRESENTATIONS
1.Resolution of Appreciation – Finance Director RobertMittet
RESOLUTION10-04-387
CITY OF MAPLEWOODMINNESOTA
RESOLUTION OF APPRECIATION
FOR FINANCE DIRECTOR ROBERT MITTET
WHEREAS
WHEREAS
NOW, THEREFORE, IT IS HEREBY RESOLVED
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G. CONSENT AGENDA
table
table
1. Approval of Claims
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GRAND TOTAL
2.Approval of Request for Proposal (RFP) for Printing Services
amended
3.Approval to Purchase Exercise Equipment for the Community Center
4.Carsgrove Meadows Area Street Improvements, Project 08-10, Approve Entering Into
Contract for Landscaping Services for Forest Street Filtration Basin Entry
table
table
5.Adoption of the Business and Economic Development Commission Rules of Procedure
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6.Conditional Use Permit Review – Ramsey County Correctional Facility, 297 Century
Avenue South
7.Council Consider Adoption of Proclamation for Building Safety Month – May 2010
BUILDING SAFETY MONTH 2010
MAY
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thth
8.Proclamation Observing the 40Anniversary of the Maplewood Care Center and the 15
Year of the Homestead at Maplewood
Proclamation Observing the 40Anniversary of the Maplewood Care Center
th
and the 15Year of the Homestead at Maplewood
th
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
NOW THEREFORE,
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IN WITNESS WHEREOF,
Signed
_______________________________
Will Rossbach, Mayor
H. PUBLIC HEARING
I.UNFINISHED BUSINESS
1.Consideration of Penalties for Tobacco and Alcohol Compliance Failures
table
table
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(J1. Was moved ahead of I.2.)
J.1.Approval of Intoxicating Liquor Licenses and Related License Fees for Golf Courses
8
I.UNFINISHED BUSINESS(Continued)
2.Consider Ordinance Revisions for Commission and Board Member Term Expiration Dates
RESOLUTION 10-04-388
CHANGINGTERM EXPIRATION DATES
FOR COMMISSION AND BOARD MEMBERS
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NOW, THEREFORE, BE IT RESOLVED,
BE IT FURTHER RESOLVED
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Mayor Will Rossbach
Karen Guilfoile
City Clerk
ORDINANCE NO. 901
AN ORDINANCE AMENDING THECOMMUNITY DESIGN REVIEW BOARD AND
PARK & RECREATION COMMISSION ORDINANCES
Sec. 2-283 is hereby amended to read as follows:
City CodeSec. 26-32 is hereby amended to read as follows:
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3.Energy Efficiency and Conservation Block Grant Program – File Number 09-16
RESOLUTION 10-04-389
APPROVING ENERGY EFFICIENCY & CONSERVATION
BLOCK GRANT (EECBG) PROGRAM REVISION
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The city council took a 10-minute break.
4.Fish Creek Area –Consider Options of Purchase and Recovery of Costs
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J.NEW BUSINESS
1.Approval of Intoxicating Liquor Licenses and Related License Fees for Golf Courses
2.Consider Resolution Supporting LCCMR Grant for Land Acquisition in Fish Creek Natural
Area Greenway
RESOLUTION 10-04-390
CITY OFMAPLEWOODMINNESOTA
RESOLUTION IN SUPPORT OF LCCMR GRANT
PROPOSAL FOR LAND ACQUISITON IN FISH CREEK NATURAL AREA GREENWAY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
NOW THEREFORE BE IT RESOLVED
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3.Consider Rezoning from M1 (light manufacturing) to R2 (double dwelling), 2095 Prosperity
Avenue
REZONING RESOLUTION10-04-391
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
NOW, THEREFORE, BE IT RESOLVED
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K.VISITOR PRESENTATIONS
L.AWARD OF BIDS
1.Consider Approval of Bid for the Construction of the Wakefield Park Shelter
M.ADMINISTRATIVE PRESENTATIONS
N.COUNCIL PRESENTATIONS
O.ADJOURNMENT
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THIS PAGE IS INTENTIONALLY LEFT BLANK
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G-1
AGENDA NO.
AGENDA REPORT
TO:City Council
Finance Director
FROM:
RE:APPROVAL OF CLAIMS
May 10, 2010
DATE:
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$ 519,294.83Checks # 81118 thru # 81173
dated 4/19/10 thru 4/27/10
$ 322,212.68Disbursements via debits to checking account
dated 04/16/10 thru 04/23/10
$ 429,744.60Checks # 81174 thru # 81241
dated 4/28/10 thru 5/04/10
$ 151,108.79Disbursements via debits to checking account
dated 4/23/10 thru 4/30/10
$ 1,422,360.90Total Accounts Payable
PAYROLL
$ 487,549.53Payroll Checks and Direct Deposits dated 04/30/10
$ 560.00Payroll Deduction check # 1008939 thru # 1008939
dated 04/30/10
$ 488,109.53Total Payroll
$ 1,910,470.43GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
kf
attachments
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P:\APPROVAL OF CLAIMS\2010\AprClms 4-23-10 and 4-30-10.xlt
Check Register
City of Maplewood
04/23/2010
CheckDateVendorDescriptionAmount
8111804/19/201002464US BANKFUNDS FOR ATMS12,000.00
8111904/19/201004459AUDIO VIDEO PLANNERS, INC.TRAINING ROOM UPGRADES1,928.25
8112004/19/201004459AUDIO VIDEO PLANNERS, INC.TRAINING ROOM UPDATES DOWN PMT5,455.94
8112104/19/201004458ORCHID GARDENSOAK TREES60.19
8112204/22/201004244NELSON AUTO CENTER2011 FORD F-550 DRW 4WD REG CAB 60" C38,455.11
8112304/27/201000463EMERGENCY APPARATUS MAINTTRUCK REPAIR4,238.36
8112404/27/201004206H.A. KANTRUDPROSECUTION & LEGAL SRVS - MAY16,100.00
8112504/27/201000687HUGO'S TREE CARE INCREMOVAL -TREE/STUMP-1940 JACKSON641.25
04/27/201000687HUGO'S TREE CARE INCREMOVAL-TREES AT APPLEWOOD PRESE299.25
8112604/27/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 09-04 PROF SRVS THRU 3/3116,123.94
04/27/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 04-21 PROF SRVS THRU 3/3111,135.30
8112704/27/201001337RAMSEY COUNTY-PROP REC & REV911 DISPATCH SRVS - MARCH20,868.34
8112804/27/201001190XCEL ENERGYELECTRIC & GAS UTILITY14,674.20
04/27/201001190XCEL ENERGYELECTRIC & GAS UTILITY5,341.36
04/27/201001190XCEL ENERGYELECTRIC & GAS UTILITY2,193.36
04/27/201001190XCEL ENERGYELECTRIC & GAS UTILITY371.31
04/27/201001190XCEL ENERGYFIRE SIRENS49.28
8112904/27/201001798YOCUM OIL CO.CONTRACT GASOLINE - APRIL14,170.31
8113004/27/2010005041ST LINE/LEEWES VENTURES LLCMDSE FOR RESALE264.75
8113104/27/201003738CHARLES E. BETHELRETAINER FOR LEGAL SRVS - MAY6,375.00
8113204/27/201004466BLUEPRINT HOMESESCROW RELEASE 1381 KOHLMAN AVE3,087.81
8113304/27/201002120CAPRA'S UTILITIES INCESCROW RELEASE 882 CONNOR CT E718.22
8113404/27/201004452COMMERCIAL UTILITIES, INC.ESCROW RELEASE 760 MEYER ST507.04
8113504/27/201000003ESCROW REFUNDESCROW REL R HAJLO 2694 STILLWATER500.00
8113604/27/201000487FRATTALONE COMPANIES INC.ESCROW RELEASE 2920 WHITE BEAR AVE500.00
8113704/27/201003516ANTHONY GABRIELSECURITY OFFICER FOR APRIL 17TH MCC140.00
8113804/27/201004463TWIN CITIES HABITAT FOR HUMANITYESCROW RELEASE 1490 FROST AVE2,579.93
8113904/27/201004461HAGSTROM BUILDER INC.ESCROW RELEASE 2400 KELLER PKWY506.79
8114004/27/201003783HD SUPPLY WATERWORKS, LTDDRAIN BASIN - GOODRICH PARK746.05
8114104/27/201000644HEALTHPARTNERSMONTHLY PREMIUM - MAY10,317.78
8114204/27/201004306INSTANT WHIP-MINNEAPOLIS, INC.MDSE FOR RESALE168.28
04/27/201004306INSTANT WHIP-MINNEAPOLIS, INC.MDSE FOR RESALE58.48
8114304/27/201000393 DEPT OF LABOR & INDUSTRYMONTHLY SURTAX - MARCH 89081230351,240.65
8114404/27/201002883MA MORTENSON COESCROW RELEASE 297 CENTURY AVE5,126.71
8114504/27/201000932MAPLEWOOD BAKERYCAKE FOR MAYOR CEREMONY 1/4120.69
8114604/27/201002599MCGOUGH CONSTRUCTION CO INCESCROW RELEASE 2675 LARPENTEUR622.62
04/27/201002599MCGOUGH CONSTRUCTION CO INCESCROW RELEASE 1575 BEAM502.75
8114704/27/201000983METRO SALES INCLEASE PMT 4/15 - 5/151,403.27
8114804/27/201000985METROPOLITAN COUNCILWASTEWATER - MAY214,216.69
8114904/27/201004316CITY OF MINNEAPOLIS RECEIVABLESAUTO PAWN SYSTEM - MARCH787.00
8115004/27/201001089MN UC FUNDUNEMPLOYMENT - 1ST QTR2,282.18
8115104/27/201003435BRUCE MOGRENESCROW RELEASE 2 GERVAIS COTTAGES3,540.00
8115204/27/201004464NATHAN RADERESCROW RELEASE 930 CO RD C E3,161.43
8115304/27/201001175CITY OF NORTH ST PAULMONTHLY UTILITIES2,892.85
8115404/27/201001202NYSTROM PUBLISHING CO INCMAPLEWOOD MONTHLY - MARCH7,280.19
04/27/201001202NYSTROM PUBLISHING CO INCMAPLEWOOD MONTHLY - APRIL4,989.00
8115504/27/201000001ONE TIME VENDORREFUND J FOLEY TRANS MEDIC MW93939100.00
8115604/27/201000001ONE TIME VENDORREFUND D BAUER MEDICA BENEFIT60.00
8115704/27/201001295PREMIER BANKESCROW RELEASE 2866 WHITE BEAR AVE1,529.04
8115804/27/201003177R J RYAN CONSTRUCTION INCESCROW RELEASE 3040 MAPLEWOOD DR8,713.14
8115904/27/201004275JIM RAINEYREIMB FOR MEALS & MILEAGE 3/19 - 3/21210.67
8116004/27/201004465RICK'S PLUMBING INC.ESCROW RELEASE 2635 MARGARET507.26
8116104/27/201001391ROTO-ROOTER SERVICES COMPANYPROJ 09-15 TELEVISING220.84
8116104/27/201001391ROTO-ROOTER SERVICES COMPANYPROJ 09-15 TELEVISING181.84
04/27/201001391ROTO-ROOTER SERVICES COMPANYPROJ 09-15 TELEVISING150.00
8116204/27/201004043SCHWAN FOOD COMDSE FOR RESALE52.95
8116304/27/201001463SISTER ROSALIND GEFREMCC MASSAGES - MARCH2,140.00
8116404/27/201001836CITY OF ST PAULCAD FEES JAN, FEB, MARCH2,700.00
04/27/201001836CITY OF ST PAULCRIME LAB SERVICES - MARCH285.00
8116504/27/201003869JOE STEINERREIMB FOR UNIFORM 3/28 - 4/3299.90
8116604/27/201001565SWEEPER SERVICESPARTS FOR SWEEPER3,274.34
8116704/27/201001578T R F SUPPLY CO.MISC SUPPLIES560.17
04/27/201001578T R F SUPPLY CO.SHOP TOWELS132.52
8116804/27/201001635TOWER ASPHALT INCPROJ 07-19 FINAL PMT (#5)55,853.07
8116904/27/201001699UNIVERSITY OF MINNESOTAREGISTRATION FEES50.00
8117004/27/201001674USPCAREGISTRATION FEES200.00
8117104/27/201004402WEST GOVERNMENT SERVICESCLEAR CHARGES - MARCH254.10
8117204/27/201004460CARL WISCHNACKESCROW RELEASE 2635 MARGARET2,578.08
8117304/27/201004462JOHN WITZMANNESCROW RELEASE 858 O'DAY500.00
519,294.83
56Checks in this report.
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CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
TransmittedSettlement
DateDatePayeeDescriptionAmount
04/16/1004/19/10MonMN State TreasurerDrivers License/Deputy Registrar(city clrk)16,970.10
04/16/1004/19/10MN Dept of Natural ResourcesDNR electronic licenses1,972.50
04/16/1004/19/10ICMA (Vantagepointe)Deferred Compensation3,244.65
04/19/1004/20/10TuesMN State TreasurerDrivers License/Deputy Registrar(city clrk)18,182.66
04/19/1004/20/10US TreasurerFederal Payroll Tax (FICA)114,071.09
04/19/1004/20/10PERAPERA84,805.88
04/20/1004/21/10WedMN State TreasurerDrivers License/Deputy Registrar(city clrk)4,762.75
04/20/1004/21/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)14,582.25
04/20/1004/21/10MN State TreasurerState Payroll Tax23,278.85
04/21/1004/22/10ThursMN State TreasurerDrivers License/Deputy Registrar(city clrk)17,719.58
04/22/1004/23/10FriMN State TreasurerDrivers License/Deputy Registrar(city clrk)22,622.37
TOTAL322,212.68
*Detailed listing of VISA purchases is attached.
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Check Register
City of Maplewood
04/30/2010
CheckDateVendorDescriptionAmount
8117404/28/201002464US BANKReplenish ATM machine at City Hall8,000.00
8117501516CONTRACT LABOR 2/24 TO 4/84,252.50
04/29/2010MARY PAULINE STAPLES
8117604262GOLF INSTRUCTION SESSION 1 & 2804.30
04/29/2010GREG SCHULZE
8117704470RAINBARRELS & COMPOST BINS RESALE1,773.40
04/29/2010NORSEMAN ENVIRONMENTAL PROD
8117805/04/201000353CURTIS 1000, INC. - MINNESOTASTATIONERY ORDER FOR 20107,229.72
8117905/04/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 08-13 PROF SRVS THRU 3/3157,152.49
05/04/201002728KIMLEY-HORN & ASSOCIATES INCPROJ 09-15 PROF SRVS THRU 3/312,202.15
05/04/2010KIMLEY-HORN & ASSOCIATES INC
02728PROJ 09-13 PROF SRVS THRU 3/311,957.04
05/04/2010RAMSEY COUNTY-PROP REC & REV
8118001337RECORDING FEES FOR EASEMENTS552.00
05/04/2010XCEL ENERGY
8118101190ELECTRIC & GAS UTILITY16,193.81
05/04/2010XCEL ENERGY
01190ELECTRIC UTILITY8,707.82
05/04/2010XCEL ENERGY
01190ELECTRIC UTILITY919.33
05/04/2010XCEL ENERGY
01190ELECTRIC UTILITY49.83
05/04/201001190XCEL ENERGYELECTRIC UTILITY19.64
05/04/201001190XCEL ENERGYELECTRIC UTILITY18.17
05/04/201001190XCEL ENERGYMETERED SPEED SIGN11.76
05/04/2010ACCESS COMMUNICATIONS INC
8118203964FIBER OPTIC LOCATE SRVS1,223.00
05/04/2010ADVANCED PUBLIC SAFETY, INC.
8118303833MAINT TICKET WRITER CITATION SYS5,453.82
8118405/04/201004033ALPINE CAPITAL, LLCESCROW RELEASE 2300 HIGHWOOD1,093.48
05/04/2010ANIMAL CONTROL SERVICES
8118500111PATROL FEES 3/29 - 4/251,838.00
05/04/2010ARDEN TITLE, LLC
8118604467ESCROW RELEASE 1941 IDE ST1,101.18
05/04/2010ARDEN TITLE, LLC
04467ESCROW RELEASE 1949 IDE ST1,101.18
8118705/04/201004459AUDIO VIDEO PLANNERS, INC.TRAINING ROOM UPDATES1,818.64
8118805/04/201004471B&B AVM INC.LIGHT & SOUND TECHNICIAN MCC750.00
8118905/04/201001936CHAD BERGOREIMB FOR MILEAGE & INT 4/1 - 4/2772.91
8119005/04/201004333BIG EVENT PRODUCTIONSSOUND FOR MCC EVENT ON 5/71,530.00
8119105/04/201003820BLACK CONSTRUCTION INCREPAIR DAMAGE FROM FIRE VEHICLE400.00
8119205/04/201000216BRIGGS & MORGAN, P.A.GETHSEMANE TIF DISTRICT 1-95,400.00
05/04/2010BUILDERS DEVELOPMENT & FINANCE
8119304468ESCROW RELEASE 0 DORLAND RD7,819.26
8119405/04/201002929CNAGLACMONTHLY PREMIUM - MAY515.76
8119505/04/201000103EARL F ANDERSON INCPOSTS FOR SIGN INSTALLATION2,203.76
05/04/2010EBERT CONSTRUCTION
8119603463ESCROW RELEASE 1820 VAN DYKE1,085.67
05/04/2010THE EDGE MARTIAL ARTS
8119704137KARATE INSTRUCTION427.50
05/04/2010KRAIG A GALLOWAY
8119804472ESCROW RELEASE 2460 HAZELWOOD1,092.49
8119905/04/201003597MARY JO HOFMEISTERREIMB FOR MILEAGE 3/23 - 4/913.25
8120005/04/201000719INDEPENDENT SCHOOL DIST #622ALARM CALL AT CARVER GYM30.72
8120105/04/201004152ISD 622 COMMUNITY EDUCATIONYOUTH BASKETBALL GYM RENTAL1,205.50
05/04/201004152ISD 622 COMMUNITY EDUCATIONYOUTH BASKETBALL GYM RENTAL395.00
8120204469ESCROW RELEASE 2720 MAPLEWOOD DR532.81
05/04/2010JOHN C. KLIETHERMES JR.
8120300827CLAIM DEDCUTIBLE #110722561,210.00
05/04/2010L M C I T
8120405/04/201000827L M C I TANNUAL WORKER'S COMP ADJ1,204.00
8120505/04/201004239L3 MOBILE-VISION, INC.MVD-FB2DVS-INTR, INTERVIEW ROOM DVR15,013.26
8120605/04/201000932MAPLEWOOD BAKERYMDSE FOR RESALE/SNACK BAR378.69
8120702197ESCROW RELEASE 394 SUMMER LN1,070.71
05/04/2010MASTERPIECE HOMES INC
05/04/201002197MASTERPIECE HOMES INCESCROW RELEASE 3038 CAREY HTS DR1,069.75
05/04/2010MEDICA
8120803818MONTHLY PREMIUM - MAY162,054.72
8120905/04/201004193MIDAMERICA AUCTIONSFORFEITED VEHICLE STORAGE - APRIL2,250.00
8121005/04/201001126MN NCPERS LIFE INSURANCEMONTHLY PREMIUM - MAY528.00
8121105/04/201004103JOHN NEPHEWREIMB FOR MEALS & MILEAGE 4/2129.55
05/04/2010NORTH ST PAUL HIGH SCHOOLADVERTISING FOR MCC YOUTH MEMBERS175.00
8121201176
8121300001REIMB D HENK DRIVEWAY616.59
05/04/2010ONE TIME VENDOR
8121400001REIMB S JACOBUS IRRIGATION SYS200.00
05/04/2010ONE TIME VENDOR
8121505/04/201000001ONE TIME VENDORREFUND CLAYPOOL UCARE BENEFITS160.00
PacketPageNumber24of266
8121600001REFUND J EDEL MEDICA BENEFIT100.00
05/04/2010ONE TIME VENDOR
8121705/04/201000001ONE TIME VENDORREFUND J HENDRICKSON MEMBERSHIP64.28
8121800001REFUND M DEVALLIER HP BENEFIT60.00
05/04/2010ONE TIME VENDOR
8121900001REFUND A BILLMARK ELECTRIC PERMIT35.50
05/04/2010ONE TIME VENDOR
8122005/04/201002979PARIS REALTY LLCESCROW RELEASE 1570 BEAM AVE3,229.26
8122105/04/201004473PCL CONSTRUCTION SERVICES INCESCROW RELEASE 3M BLDG 2072,733.15
8122205/04/201000396DEPT OF PUBLIC SAFETYTRAINING REGISTRATION FEE195.00
8122305/04/201001345RAMSEY COUNTYCOPIES OF DOCUMENTS3.00
8122405/04/201002008RAMSEY COUNTY PUBLIC WORKSPROJ 03-15 CENTURY CONSTRUCTION3,779.55
8122505/04/201004436CYNTHIA JEAN SORINI REISTADZUMBA INSTRUCTION - MARCH336.80
DOCUMENT TRANSLATED PARKS SURVEY208.58
8122605/04/201004435MARIA PALOMA GARCIA ROMERO
8122701387ADMIN FEE FOR FITNESS PROG - APRIL100.00
05/04/2010DR. JAMES ROSSINI
8122801409ENGINEERING FEES20,000.00
05/04/2010S.E.H.
01409ENGINEERING FEES14,256.30
05/04/2010S.E.H.
05/04/2010S.E.H.
01409LIONS PARK STORM PLAN9,635.80
05/04/2010S.E.H.
01409ENGINEERING FEES6,122.57
05/04/2010S.E.H.
01409ENGINEERING FEES4,387.86
05/04/2010S.E.H.
01409MISCELLANEOUS SERVICES757.14
05/04/2010S.E.H.
01409WETLAND MONITORING AT JOY/CO RD D678.78
05/04/2010S.E.H.
01409ENGINEERING FEES529.20
05/04/201001409S.E.H.ORDINANCE UPDATES336.57
8122905/04/201001418SAM'S CLUB DIRECTVENDING MACHINE SUPPLIES391.36
05/04/201001418SAM'S CLUB DIRECTMDSE FOR RESALE283.81
05/04/2010SAM'S CLUB DIRECT
01418MDSE FOR RESALE164.57
05/04/2010SAM'S CLUB DIRECT
01418GYM SUPPLIES145.19
05/04/201001418SAM'S CLUB DIRECTGYM SUPPLIES/DANCE SUPPLIES141.16
05/04/2010SAM'S CLUB DIRECT
01418MDSE FOR RESALE102.00
05/04/2010SAM'S CLUB DIRECTB-DAY PARTY SUPPLIES/CHILCARE/CONCE71.99
01418
05/04/201001418SAM'S CLUB DIRECTB-DAY PROG SUPPLIES16.88
8123003879EMS FEES616.75
05/04/2010SANSIO
8123104240INTERPRETER SRVS YOUTH B-BALL1,176.00
05/04/2010SPORTSIGN
8123205/04/201002274SPRINTSPRINT SRVS 3/15 - 4/146,359.16
8123305/04/201001836CITY OF ST PAULRECORD MGMT SOFTWARE FEE - MAY3,798.00
05/04/201001836CITY OF ST PAULPRINTING SERVICES2,049.70
05/04/201001836CITY OF ST PAULTRAINING FEES460.00
05/04/2010CITY OF ST PAUL
01836TRAINING FEES250.00
05/04/201001836CITY OF ST PAULTRAINING FEE200.00
05/04/201001836CITY OF ST PAULPRINTING SRVS FROM RIVER PRINT31.68
05/04/2010KEVIN STEBBINS
8123404474ESCROW RELEASE 2317 ARLINGTON2,690.75
05/04/2010KEVIN STEBBINS
04474ESCROW RELEASE 2317 ARLINGTON2,636.51
05/04/2010DAVE SWAN
8123502705REIMB FOR MILEAGE 4/2141.00
8123605/04/201001574T.A. SCHIFSKY & SONS, INCBITUMINOUS MATERIALS - STREET1,816.15
05/04/2010T.A. SCHIFSKY & SONS, INC
01574BITUMINOUS MATERIALS - STREET931.66
05/04/2010MARK TOLO
8123703075ESCROW RELEASE 1107 CO RD C EAST2,641.85
05/04/2010ULTIMATE DRAIN SERVICES INC
8123802069PROJ 09-13 TELEVISING515.00
05/04/2010ULTIMATE DRAIN SERVICES INC
02069PROJ 09-13 TELEVISING420.00
8123905/04/201001699UNIVERSITY OF MINNESOTATURF MANAGEMENT WORKSHOP 4/2025.00
05/04/2010VISUAL IMAGE PROMOTIONS
8124004179PROG DISPLAY SIGN MCC - MARCH250.00
05/04/2010VISUAL IMAGE PROMOTIONS
04179PROG DISPLAY SIGN MCC - APRIL250.00
05/04/2010THE WATSON CO INC
8124101750MDSE FOR RESALE448.49
05/04/201001750THE WATSON CO INCMDSE FOR RESALE362.44
429,744.60
Checks in this report.
68
PacketPageNumber25of266
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
TransmittedSettlement
DateDatePayeeDescriptionAmount
04/23/1004/26/10MonMN State TreasurerDrivers License/Deputy Registrar(city clrk)11,978.00
04/23/1004/26/10MN Dept of Natural ResourcesDNR electronic licenses1,768.50
04/23/1004/26/10ARC AdministrationDCRP & Flex plan payments4,157.14
04/26/1004/27/10TuesMN State TreasurerDrivers License/Deputy Registrar(city clrk)15,299.25
04/26/1004/27/10Pitney BowesPostage2,985.00
04/27/1004/28/10WedMN State TreasurerDrivers License/Deputy Registrar(city clrk)4,154.25
04/27/1004/28/10MN State TreasurerDrivers License/Deputy Registrar(city clrk)19,313.13
04/28/1004/29/10ThursMN State TreasurerDrivers License/Deputy Registrar(city clrk)20,133.05
04/28/1004/29/10US Bank VISA One Card*Purchasing Card Items51,548.62
04/29/1004/30/10FriMN State TreasurerDrivers License/Deputy Registrar(city clrk)19,771.85
TOTAL151,108.79
*Detailed listing of VISA purchases is attached.
PacketPageNumber26of266
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT
04/30/10JUENEMANN, KATHLEEN416.42
04/30/10LLANAS, JAMES416.42
04/30/10NEPHEW, JOHN416.42
04/30/10PERKINS, MATTHEW150.00
04/30/10ROSSBACH, WILLIAM473.15
04/30/10STRAUTMANIS, MARIS110.00
04/30/10WASILUK, JULIE416.42
04/30/10AHL, R. CHARLES4,917.95
04/30/10ANTONEN, JAMES5,300.00
04/30/10BURLINGAME, SARAH1,917.45
04/30/10KANTRUD, HUGH184.62
04/30/10CHRISTENSON, SCOTT1,915.77
04/30/10FARR, LARRY2,748.86
04/30/10JAHN, DAVID1,840.37
04/30/10RAMEAUX, THERESE3,030.67
04/30/10FORMANEK, KAREN1,762.17
04/30/10MITTET, ROBERT3,661.03
04/30/10ANDERSON, CAROLE2,584.07
04/30/10DEBILZAN, JUDY1,176.96
04/30/10JACKSON, MARY2,103.00
04/30/10KELSEY, CONNIE2,569.23
04/30/10LAYMAN, COLLEEN2,973.20
04/30/10CAREY, HEIDI2,494.95
04/30/10GUILFOILE, KAREN4,176.43
04/30/10KROLL, LISA1,814.41
04/30/10NEPHEW, MICHELLE1,554.15
04/30/10SCHMIDT, DEBORAH2,467.06
04/30/10SPANGLER, EDNA1,226.09
04/30/10CORTESI, LUANNE1,113.97
04/30/10JAGOE, CAROL1,886.78
04/30/10KELLY, LISA167.99
04/30/10LARSON, MICHELLE1,243.91
04/30/10MECHELKE, SHERRIE1,185.32
04/30/10MOY, PAMELA1,273.52
04/30/10OSTER, ANDREA1,886.77
04/30/10WEAVER, KRISTINE2,245.36
04/30/10CORCORAN, THERESA1,882.15
04/30/10KVAM, DAVID4,168.15
04/30/10PALANK, MARY1,886.77
04/30/10POWELL, PHILIP2,903.66
04/30/10SVENDSEN, JOANNE2,081.79
04/30/10THOMALLA, DAVID4,936.26
04/30/10YOUNG, TAMELA1,882.15
04/30/10ABEL, CLINT2,988.56
04/30/10ALDRIDGE, MARK2,888.66
PacketPageNumber27of266
04/30/10BAKKE, LONN3,021.90
04/30/10BARTZ, PAUL4,014.90
04/30/10BELDE, STANLEY2,888.66
04/30/10BENJAMIN, MARKESE2,413.09
04/30/10BERGERON, JOSEPH3,705.08
04/30/10BIERDEMAN, BRIAN3,131.01
04/30/10BOHL, JOHN3,199.54
04/30/10BUSACK, DANIEL3,219.45
04/30/10COFFEY, KEVIN2,773.06
04/30/10CROTTY, KERRY3,507.77
04/30/10DEMULLING, JOSEPH2,457.48
04/30/10DOBLAR, RICHARD3,576.98
04/30/10DUGAS, MICHAEL4,145.49
04/30/10ERICKSON, VIRGINIA3,156.60
04/30/10FLOR, TIMOTHY2,622.14
04/30/10FRASER, JOHN3,181.06
04/30/10FRITZE, DEREK2,990.10
04/30/10GABRIEL, ANTHONY3,233.28
04/30/10HAWKINSON JR, TIMOTHY2,657.21
04/30/10HER, PHENG2,150.10
04/30/10HIEBERT, STEVEN3,101.84
04/30/10JOHNSON, KEVIN4,013.83
04/30/10KALKA, THOMAS1,718.28
04/30/10KARIS, FLINT3,443.73
04/30/10KONG, TOMMY2,830.76
04/30/10KREKELER, NICHOLAS1,555.18
04/30/10KROLL, BRETT3,065.73
04/30/10LANGNER, SCOTT2,983.45
04/30/10LANGNER, TODD2,811.41
04/30/10LARSON, DANIEL394.23
04/30/10LU, JOHNNIE2,857.04
04/30/10MARINO, JASON2,922.14
04/30/10MARTIN, JERROLD2,988.56
04/30/10MCCARTY, GLEN2,904.55
04/30/10METRY, ALESIA3,052.67
04/30/10NYE, MICHAEL3,050.21
04/30/10OLSON, JULIE2,987.41
04/30/10REZNY, BRADLEY2,449.24
04/30/10RHUDE, MATTHEW2,849.76
04/30/10SHORTREED, MICHAEL4,060.51
04/30/10STEINER, JOSEPH3,923.60
04/30/10SYPNIEWSKI, WILLIAM2,773.06
04/30/10SZCZEPANSKI, THOMAS2,941.55
04/30/10TAUZELL, BRIAN2,150.10
04/30/10THEISEN, PAUL2,930.85
04/30/10THIENES, PAUL3,414.87
04/30/10TRAN, JOSEPH3,147.21
04/30/10WENZEL, JAY3,026.57
04/30/10XIONG, KAO2,843.81
04/30/10BAUMAN, ANDREW2,568.87
04/30/10DAWSON, RICHARD2,924.77
04/30/10DOLLERSCHELL, ROBERT293.39
04/30/10EVERSON, PAUL2,857.20
04/30/10FOSSUM, ANDREW2,467.34
04/30/10HALWEG, JODI2,575.55
PacketPageNumber28of266
04/30/10HENDRICKSON, NICHOLAS2,174.98
04/30/10JUNGMANN, BERNARD3,375.63
04/30/10KUBAT, ERIC2,229.79
04/30/10LINDER, TIMOTHY2,405.75
04/30/10NOVAK, JEROME2,890.22
04/30/10OLSON, JAMES2,607.70
04/30/10PETERSON, ROBERT2,916.03
04/30/10PLACE, ANDREA2,451.97
04/30/10SEDLACEK, JEFFREY2,658.40
04/30/10STREFF, MICHAEL2,663.01
04/30/10SVENDSEN, RONALD3,271.65
04/30/10GERVAIS-JR, CLARENCE3,541.23
04/30/10LUKIN, STEVEN4,475.33
04/30/10ZWIEG, SUSAN2,234.15
04/30/10KNUTSON, LOIS2,102.45
04/30/10NIVEN, AMY1,411.62
04/30/10PRIEFER, WILLIAM2,937.81
04/30/10BRINK, TROY2,244.55
04/30/10BUCKLEY, BRENT2,543.57
04/30/10DEBILZAN, THOMAS2,125.35
04/30/10EDGE, DOUGLAS2,127.66
04/30/10HAMRE, MILES1,431.00
04/30/10JONES, DONALD2,125.35
04/30/10MEISSNER, BRENT1,754.95
04/30/10NAGEL, BRYAN3,326.49
04/30/10OSWALD, ERICK2,337.97
04/30/10RUNNING, ROBERT2,444.49
04/30/10TEVLIN, TODD2,129.35
04/30/10BURLINGAME, NATHAN1,901.37
04/30/10DUCHARME, JOHN2,713.98
04/30/10EATON, MEGAN1,040.00
04/30/10ENGSTROM, ANDREW2,344.55
04/30/10JACOBSON, SCOTT2,344.57
04/30/10JAROSCH, JONATHAN2,709.35
04/30/10KREGER, JASON2,140.29
04/30/10KUMMER, STEVEN3,063.75
04/30/10LINDBLOM, RANDAL2,713.98
04/30/10LOVE, STEVEN3,140.33
04/30/10THOMPSON, MICHAEL3,895.87
04/30/10ZIEMAN, SCOTT158.40
04/30/10HELCL, JOHN322.40
04/30/10EDSON, DAVID2,249.91
04/30/10HINNENKAMP, GARY2,215.36
04/30/10MARUSKA, MARK3,183.11
04/30/10NAUGHTON, JOHN2,125.36
04/30/10NORDQUIST, RICHARD2,127.66
04/30/10SCHINDELDECKER, JAMES2,129.97
04/30/10BIESANZ, OAKLEY1,562.21
04/30/10DEAVER, CHARLES493.29
04/30/10GERNES, CAROLE610.31
04/30/10HAYMAN, JANET1,240.24
04/30/10HUTCHINSON, ANN2,622.79
04/30/10SOUTTER, CHRISTINE342.57
04/30/10WACHAL, KAREN815.08
04/30/10GAYNOR, VIRGINIA3,211.95
PacketPageNumber29of266
04/30/10BEHM, LOIS18.75
04/30/10FRY, PATRICIA1,969.26
04/30/10HALL, KATHLEEN234.00
04/30/10KONEWKO, DUWAYNE4,390.46
04/30/10SINDT, ANDREA2,034.95
04/30/10THOMPSON, DEBRA752.86
04/30/10EKSTRAND, THOMAS3,800.52
04/30/10MARTIN, MICHAEL2,530.95
04/30/10BRASH, JASON2,154.15
04/30/10CARVER, NICHOLAS3,211.95
04/30/10FISHER, DAVID3,778.99
04/30/10SWAN, DAVID2,686.95
04/30/10WELLENS, MOLLY1,787.04
04/30/10BERGER, STEPHANIE240.50
04/30/10BJORK, BRANDON220.00
04/30/10JANASZAK, MEGHAN659.56
04/30/10KOHLMAN, JENNIFER164.19
04/30/10ROBBINS, AUDRA2,847.74
04/30/10ROBBINS, CAMDEN90.00
04/30/10SCHALLER, SCOTT336.50
04/30/10SCHALLER, TYLER61.63
04/30/10SHERRILL, CAITLIN305.50
04/30/10TAYLOR, JAMES2,583.24
04/30/10THOMFORDE, FAITH1,482.95
04/30/10ADAMS, DAVID1,673.35
04/30/10GERMAIN, DAVID2,137.83
04/30/10HAAG, MARK2,244.55
04/30/10SCHULTZ, SCOTT2,776.06
04/30/10ANZALDI, MANDY1,823.37
04/30/10BRENEMAN, NEIL1,939.70
04/30/10CRAWFORD - JR, RAYMOND845.45
04/30/10EVANS, CHRISTINE1,296.87
04/30/10FABIO-SHANLEY, MICHAEL126.94
04/30/10GLASS, JEAN2,103.67
04/30/10HANSEN, LORI2,912.03
04/30/10HER, CHONG183.00
04/30/10HER, PETER292.60
04/30/10HOFMEISTER, MARY965.97
04/30/10HOFMEISTER, TIMOTHY402.25
04/30/10LAMB, JACQUELINE216.00
04/30/10OLSON, ERICA93.50
04/30/10OLSON, SANDRA84.00
04/30/10PELOQUIN, PENNYE629.11
04/30/10PENN, CHRISTINE2,094.61
04/30/10SCHOENECKER, LEIGH652.00
04/30/10SMITH, TERRENCE232.00
04/30/10STARK, SUE207.00
04/30/10VANG, KAY263.69
04/30/10VUE, LOR PAO123.75
04/30/10ZIELINSKI, JUDY34.65
04/30/10AICHELE, MEGAN149.88
04/30/10AMUNDSON, DANIKA117.19
04/30/10ANDERSON, MAXWELL174.00
04/30/10BAUDE, SARAH53.25
04/30/10BEITLER, JULIE54.00
PacketPageNumber30of266
04/30/10BIGGS, ANNETTE122.55
04/30/10BRENEMAN, SEAN62.40
04/30/10BRUSOE, AMY181.10
04/30/10BRUSOE, CRISTINA249.20
04/30/10BUCKLEY, BRITTANY115.85
04/30/10BUTLER, ANGELA51.00
04/30/10CAMPBELL, JESSICA174.00
04/30/10CLARK, PAMELA112.50
04/30/10COLEMAN, DAYSHIA29.06
04/30/10DEMPSEY, BETH159.25
04/30/10DUNN, RYAN973.54
04/30/10ERICKSON-CLARK, CAROL98.00
04/30/10FONTAINE, KIM199.00
04/30/10GRUENHAGEN, LINDA364.80
04/30/10HANSEN, HANNAH123.25
04/30/10HEINRICH, SHEILA316.00
04/30/10HOLMBERG, LADONNA420.00
04/30/10HOLMGREN, LEAH15.00
04/30/10HORWATH, RONALD2,589.01
04/30/10JOHNSON, BARBARA96.00
04/30/10JOYER, JENNA91.80
04/30/10KOGLER, RYAN110.80
04/30/10KOHLER, ROCHELLE34.00
04/30/10KRONHOLM, KATHRYN444.81
04/30/10KURZHAL, ALISON278.51
04/30/10LAMEYER, ZACHARY103.45
04/30/10MCCANN, NATALIE18.00
04/30/10MCCARTHY, ERICA160.50
04/30/10NADEAU, KELLY153.50
04/30/10PEHOSKI, JOEL100.00
04/30/10PROESCH, ANDY488.46
04/30/10RENFORD, NATHAN275.44
04/30/10RENFORD, NICHOLAS108.75
04/30/10RICHTER, DANIEL72.00
04/30/10RICHTER, NANCY1,583.22
04/30/10RONNING, ISAIAH73.50
04/30/10RONNING, ZACCEUS65.70
04/30/10SCHAEFER, NATALIE74.79
04/30/10SCHREIER, ROSEMARIE159.75
04/30/10SCHUNEMAN, GREGORY78.53
04/30/10SJERVEN, BRENDA34.00
04/30/10SKAAR, SAMANTHA52.25
04/30/10SKUNES, KELLY84.13
04/30/10SMITH, ANN118.20
04/30/10SMITLEY, SHARON201.20
04/30/10TREPANIER, TODD423.50
04/30/10TUPY, ELIANA102.00
04/30/10TUPY, HEIDE133.20
04/30/10TUPY, MARCUS276.60
04/30/10WARNER, CAROLYN284.90
04/30/10WEDES, CARYL98.00
04/30/10WEEVER, NAOMI50.75
04/30/10WOODMAN, ALICE92.00
04/30/10YOUNCE, BLAISE7.25
04/30/10BOSLEY, CAROL369.00
PacketPageNumber31of266
04/30/10GIERNET, ASHLEY38.25
04/30/10LANGER, CHELSEA125.38
04/30/10LANGER, KAYLYN199.75
04/30/10SAVAGE, KAREN95.00
04/30/10ZAGER, LINNEA519.25
04/30/10BEHAN, JAMES1,953.12
04/30/10BOWMAN, MATTHEW348.00
04/30/10COLEMAN, PATRICK290.00
04/30/10DOUGLASS, TOM1,339.32
04/30/10JOHNSON, JUSTIN145.00
04/30/10LONETTI, JAMES480.00
04/30/10MALONEY, SHAUNA135.94
04/30/10PRINS, KELLY1,255.62
04/30/10REILLY, MICHAEL1,915.75
04/30/10SCHOENECKER, KYLE110.56
04/30/10SEPPI, LEAH192.50
04/30/10THOMPSON, BENJAMIN275.50
04/30/10VALERIO, TARA285.00
04/30/10WILLIAMS, DAELA319.00
04/30/10FINWALL, SHANN3,138.95
04/30/10AICHELE, CRAIG2,196.23
04/30/10PRIEM, STEVEN2,390.15
04/30/10WOEHRLE, MATTHEW2,220.11
04/30/10BERGO, CHAD2,651.63
04/30/10FOWLDS, MYCHAL3,320.72
04/30/10FRANZEN, NICHOLAS2,309.67
100890804/30/10WELCHLIN, CABOT2,995.84
100890904/30/10GEBHARD, MADELINE200.00
100891004/30/10MALLET, AMANDA53.63
100891104/30/10MUELLNER, CHADD150.00
100891204/30/10VUKICH, CANDACE83.38
100891304/30/10SIMPSON, JOSEPH39.19
100891404/30/10BUESING, DYLAN58.80
100891504/30/10CRANDALL, KRISTA166.26
100891604/30/10EKSTRAND, DANIEL68.69
100891704/30/10FLUEGEL, LARISSA166.75
100891804/30/10GIPPLE, TRISHA123.25
100891904/30/10JOYER, ANTHONY18.50
100892004/30/10LAMSON, KEVIN29.23
100892104/30/10MCCORMACK, MELISSA52.95
100892204/30/10MCLAURIN, CHRISTOPHER296.81
100892304/30/10MCMAHON, MICHAEL64.70
100892404/30/10MORIS, RACHEL40.00
100892504/30/10NORTHOUSE, KATHERINE23.25
100892604/30/10NWANOKWALE, EMMA62.00
100892704/30/10PIEPER, THEODORE56.25
100892804/30/10QUANT, JENNA38.40
100892904/30/10ROSTRON, ROBERT350.15
100893004/30/10SCHMIDT, JOHN94.75
100893104/30/10VIMR, CAYLA43.50
100893204/30/10WALKER, TYLER25.38
100893304/30/10EVERSON, SARAH28.00
100893404/30/10HER, KIM58.00
100893504/30/10HER, MARINA24.00
100893604/30/10PERCHYSHYN, ALLYSON26.25
PacketPageNumber32of266
100893704/30/10SCHULZE, KEVIN468.00
100893804/30/10STEFFEN, MICHAEL174.00
487,549.53
PacketPageNumber33of266
Transaction DatePosting DateMerchant NameTransaction AmountName
04/08/201004/12/2010MICHAELS #2744$69.83 MANDY ANZALDI
04/09/201004/12/2010JOANN ETC #1970$77.65 MANDY ANZALDI
04/09/201004/12/2010TARGET 00012443$9.77 MANDY ANZALDI
04/09/201004/12/2010DEB SHOPS 67560$58.00 MANDY ANZALDI
04/09/201004/12/2010RAGSTOCK #27$115.93 MANDY ANZALDI
04/16/201004/19/2010CUB FOODS, INC.$9.63 MANDY ANZALDI
04/17/201004/19/2010JOANN ETC #1970$61.14 MANDY ANZALDI
04/17/201004/19/2010WAL-MART$66.06 MANDY ANZALDI
04/21/201004/22/2010PARTY AMERICA 1006$113.26 MANDY ANZALDI
04/21/201004/23/2010ANDON BALLOONS INC -$98.86 MANDY ANZALDI
04/22/201004/23/2010CUB FOODS, INC.$22.94 MANDY ANZALDI
04/08/201004/12/2010PARK SUPPLY OF AMERICA IN$27.32 JIM BEHAN
04/09/201004/12/2010POOLSIDE$48.21 JIM BEHAN
04/09/201004/12/2010CONTINENTAL RESEARCH$312.64 JIM BEHAN
04/09/201004/12/2010CONTINENTAL RESEARCH$293.76 JIM BEHAN
04/09/201004/12/2010CONTINENTAL RESEARCH$156.32 JIM BEHAN
04/14/201004/16/2010PARK SUPPLY OF AMERICA IN$50.62 JIM BEHAN
04/15/201004/16/2010MUSKA LIGHTING CENTER$447.79 JIM BEHAN
04/19/201004/20/2010THERMO DYNE INC$1,010.58 JIM BEHAN
04/19/201004/20/2010AQUA LOGICS INC$96.40 JIM BEHAN
04/20/201004/21/2010HENRIKSEN ACE HARDWARE$17.47 JIM BEHAN
04/20/201004/22/2010DAVIS LOCK & SAFE$32.06 JIM BEHAN
04/20/201004/22/2010METROPOLITAN MECHANICAL C$608.81 JIM BEHAN
04/21/201004/22/2010TWIN CITY HARDWARE HADLEY$427.59 JIM BEHAN
04/21/201004/22/2010BUY.COM$12.98 CHAD BERGO
OAKLEY BIESANZ
04/14/201004/15/2010KNOWLAN'S MARKET #2$18.66
04/14/201004/15/2010PETSMART INC 461$13.19 OAKLEY BIESANZ
04/09/201004/12/2010MGI COMPANIES$32.12 NEIL BRENEMAN
04/12/201004/14/2010DISPLAYS 2 GO$68.78 NEIL BRENEMAN
04/13/201004/14/2010ARAMARK MINNEAPOLIS OCS$562.44 NEIL BRENEMAN
04/13/201004/14/2010ARAMARK MINNEAPOLIS OCS$718.44 NEIL BRENEMAN
04/14/201004/15/2010PETSMART INC 461$32.12 NEIL BRENEMAN
04/14/201004/16/2010SPORTS AUTHORI00007013$48.15 NEIL BRENEMAN
04/19/201004/21/2010PRICE CHOPPER, INC$179.83 NEIL BRENEMAN
04/20/201004/21/2010METRO ATHLETIC SUPPLY$615.75 NEIL BRENEMAN
04/14/201004/16/2010MIKES LP GAS INC$42.40 TROY BRINK
04/14/201004/16/2010MIKES LP GAS INC$28.59 TROY BRINK
04/16/201004/19/2010THE HOME DEPOT 2801$12.83 TROY BRINK
04/16/201004/19/2010MOGREN LANDSCAPE SUPPLY L$37.76 TROY BRINK
04/21/201004/23/2010MIKES LP GAS INC$15.18 TROY BRINK
04/20/201004/22/2010HEJNY RENTAL INC$231.73 BRENT BUCKLEY
04/09/201004/12/2010SEARS ROEBUCK 1122$48.20 SARAH BURLINGAME
04/12/201004/13/2010RAINBOW FOODS 00088617$43.37 SARAH BURLINGAME
04/14/201004/15/2010FAMILY TIME$200.00 HEIDI CAREY
04/14/201004/15/2010CITY PAGES$3,000.00 HEIDI CAREY
04/14/201004/16/2010PIONEER PRESS ADVERTISING$375.00 HEIDI CAREY
04/20/201004/21/2010GETTY IMAGES$999.95 HEIDI CAREY
04/12/201004/14/2010THE HOME DEPOT 2801$11.22 SCOTT CHRISTENSON
04/14/201004/15/2010CENTURY COLLEGE-CE$195.00 SCOTT CHRISTENSON
04/15/201004/16/2010SUPERAMERICA 04022$4.06 SCOTT CHRISTENSON
04/15/201004/16/2010VIKING ELEC-CREDIT DEPT.$184.45 SCOTT CHRISTENSON
04/16/201004/19/2010THE HOME DEPOT 2801$169.27 SCOTT CHRISTENSON
04/22/201004/23/2010REAL GOODS SOLAR($58.00)SCOTT CHRISTENSON
04/16/201004/19/2010UNIFORMS UNLIMITED INC$16.75 KERRY CROTTY
04/16/201004/19/2010BATTERY UNIVERSE$132.07 KERRY CROTTY
04/14/201004/15/2010MENARDS 3059$32.08 CHARLES DEAVER
04/16/201004/19/2010MIKES LP GAS INC$33.07 CHARLES DEAVER
04/21/201004/22/2010FAMILY DOLLAR #5925$6.96 CHARLES DEAVER
04/21/201004/22/2010MENARDS 3022$16.91 CHARLES DEAVER
04/21/201004/22/2010BROCK WHITE ST PAUL 180$85.97 THOMAS DEBILZAN
04/08/201004/12/2010UNIFORMS UNLIMITED INC$99.00 RICHARD DOBLAR
04/13/201004/15/2010ANCOM COMMUNICATIONS INC$184.36 RICHARD DOBLAR
PacketPageNumber34of266
04/13/201004/15/2010THE HOME DEPOT 2801$7.25 RICHARD DOBLAR
04/20/201004/22/2010NORTHWEST CAMERA & VIDEO$130.00 RICHARD DOBLAR
04/21/201004/23/2010UNIFORMS UNLIMITED INC$255.00 RICHARD DOBLAR
04/09/201004/12/2010CUB FOODS, INC.$7.16 LARRY FARR
04/09/201004/12/2010NASSEFF PLUMBING AND HEAT$1.00 LARRY FARR
04/12/201004/13/2010NORTHLAND MECHANICAL C$959.09 LARRY FARR
04/13/201004/14/2010NASSEFF PLUMBING AND HEAT$1,418.25 LARRY FARR
04/14/201004/15/2010ROCKLER WOODWORK 013$79.22 LARRY FARR
04/14/201004/16/2010OFFICE MAX$181.20 LARRY FARR
04/14/201004/16/2010THE HOME DEPOT 2801$174.42 LARRY FARR
04/17/201004/19/2010CINTAS #470$75.37 LARRY FARR
04/17/201004/19/2010CINTAS #470$36.59 LARRY FARR
04/17/201004/19/2010CINTAS #470$34.88 LARRY FARR
04/19/201004/21/2010CERTIFIED LABORATO QPS$2,488.11 LARRY FARR
04/22/201004/23/2010USGBC MHC$75.00 SHANN FINWALL
04/13/201004/13/2010PAYPAL INC$116.25 MYCHAL FOWLDS
04/21/201004/21/2010COMCAST CABLE COMM$54.00 MYCHAL FOWLDS
04/19/201004/20/2010PANERA BREAD #1354$8.42 CLARENCE GERVAIS
04/19/201004/20/2010NFPA NATL FIRE PROTECT$150.00 CLARENCE GERVAIS
04/19/201004/20/2010RAM BIG HORN BREWERY #104$23.93 CLARENCE GERVAIS
04/20/201004/21/2010ALCATRAZ BREWING C$29.15 CLARENCE GERVAIS
04/20/201004/22/2010EINSTEIN BROS #2620$9.04 CLARENCE GERVAIS
04/21/201004/23/2010HARD ROCK INDIANAPOLIS R$27.29 CLARENCE GERVAIS
04/08/201004/12/2010TWIN CITIES REPTILES$3.01 JANET M GREW HAYMAN
04/14/201004/15/2010VZWRLSS*APOCC VISN$106.47 KAREN E GUILFOILE
04/12/201004/14/2010WW GRAINGER$190.51 MARK HAAG
04/13/201004/14/2010HENRIKSEN ACE HARDWARE$14.72 MARK HAAG
04/16/201004/19/2010LOEFFLER SHOES$129.95 MARK HAAG
04/21/201004/23/2010SHARROW LIFTING PRODUCTS$179.84 MARK HAAG
04/13/201004/14/2010MENARDS 3059$57.18 MILES HAMRE
04/13/201004/15/2010THE HOME DEPOT 2801$97.27 MILES HAMRE
04/14/201004/16/2010THE HOME DEPOT 2801$31.85 MILES HAMRE
04/20/201004/21/2010DEGE GARDEN CENTER$26.77 MILES HAMRE
04/09/201004/12/2010MENARDS 3059$6.43 PATRICK HEFFERNAN
04/19/201004/20/2010T A SCHIFSKY & SONS INC($148.53)GARY HINNENKAMP
04/19/201004/20/2010T A SCHIFSKY & SONS INC$133.42 GARY HINNENKAMP
04/19/201004/20/2010T A SCHIFSKY & SONS INC$148.53 GARY HINNENKAMP
04/09/201004/12/2010THE HOME DEPOT 2801$42.82 RON HORWATH
04/16/201004/19/2010AMERICAN RED CROSS TWIN C$21.00 RON HORWATH
04/12/201004/13/2010BRIN NORTHWESTERN GLASS C$303.30 ANN E HUTCHINSON
04/16/201004/19/2010AMAZON MKTPLACE PMTS$33.42 ANN E HUTCHINSON
04/19/201004/21/2010MICHAELS #2744($77.00)ANN E HUTCHINSON
04/21/201004/22/2010DALCO ENTERPRISES, INC$813.66 DAVID JAHN
04/14/201004/16/2010UNIFORMS UNLIMITED INC$103.50 KEVIN JOHNSON
04/15/201004/19/2010TANNERS STATION$50.00 KEVIN JOHNSON
04/21/201004/22/2010SPARTAN PROMOTIONAL GRP$351.87 KEVIN JOHNSON
04/08/201004/12/2010MILLS FLEET FARM #2700$32.65 BERNARD R JUNGMANN
04/09/201004/12/2010PHILIPS MEDICAL SYSTEMS$192.50 BERNARD R JUNGMANN
04/13/201004/14/2010BOUND TREE MEDICAL LLC$1,014.08 BERNARD R JUNGMANN
04/13/201004/14/2010BOUND TREE MEDICAL LLC$1,481.14 BERNARD R JUNGMANN
04/13/201004/14/2010BOUND TREE MEDICAL LLC$185.80 BERNARD R JUNGMANN
04/14/201004/15/2010PHILIPS MEDICAL SYSTEMS$319.80 BERNARD R JUNGMANN
04/14/201004/15/2010CHD*C AND H DISTRIBTRS$28.49 BERNARD R JUNGMANN
$100.00 BERNARD R JUNGMANN
04/14/201004/15/2010BOUND TREE MEDICAL LLC
04/17/201004/19/2010SPRINT STORE #226$192.79 BERNARD R JUNGMANN
04/17/201004/19/2010DELTA AIR 0068211799195$23.00 BERNARD R JUNGMANN
04/17/201004/19/2010DELTA AIR 0068211599572$23.00 BERNARD R JUNGMANN
04/13/201004/14/2010BATTERIES PLUS #31$23.56 NICHOLAS KREKELER
04/14/201004/15/2010THE UPS STORE #2171$11.92 NICHOLAS KREKELER
04/16/201004/19/2010STRAUSS SKATE AND BICY$25.67 NICHOLAS KREKELER
04/09/201004/12/2010OFFICE DEPOT #1090$201.84 LISA KROLL
04/12/201004/13/2010$39.00 LISA KROLL
MAPLEWOOD PARKS AND RECRE
04/12/201004/14/2010OFFICE DEPOT #1090$27.00 LISA KROLL
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04/16/201004/19/2010ARVEY PAPER & OFFICE PRO$1,454.16 LISA KROLL
04/19/201004/20/2010LILLIE SUBURBAN NEWSPAPE$354.40 LISA KROLL
04/07/201004/12/2010UNIFORMS UNLIMITED$1,057.71 DAVID KVAM
04/09/201004/12/2010LAW ENFORCEMENT TARGETS$115.70 DAVID KVAM
04/09/201004/12/2010STREICHERS INC$124.82 DAVID KVAM
04/13/201004/13/2010COMCAST CABLE COMM$34.00 DAVID KVAM
04/14/201004/15/2010THE GRAFIX SHOPPE$32.06 DAVID KVAM
04/15/201004/16/2010BEST WESTERN HOTELS - ST.$188.80 DAVID KVAM
04/16/201004/19/2010CLASSIC COLLISION CENT$577.36 DAVID KVAM
04/20/201004/21/2010WORLDSCOUT CORPORATION$25.00 DAVID KVAM
04/21/201004/22/2010HEALTHEAST TRANSPORTATN$2,833.42 DAVID KVAM
04/13/201004/14/2010PEN*FIRE ENGINEERING$76.00 STEVE LUKIN
04/14/201004/15/2010MENARDS 3059$4.69 STEVE LUKIN
04/15/201004/16/2010FEDEX KINKO'S #0617$36.67 STEVE LUKIN
04/19/201004/20/2010EMERGENCY APPARATUS MAINT$1,156.39 STEVE LUKIN
04/19/201004/20/2010EMERGENCY APPARATUS MAINT$1,080.09 STEVE LUKIN
04/20/201004/21/2010ROAD RESCUE EMERGENCY VE$13.92 STEVE LUKIN
04/21/201004/22/2010ATTM*878423931 NBI$117.69 STEVE LUKIN
04/22/201004/23/2010MENARDS 3059$15.99 STEVE LUKIN
04/09/201004/12/2010ON SITE SANITATION$8.86 MARK MARUSKA
04/13/201004/14/2010VIKING INDUSTRIAL CENTER$313.30 MARK MARUSKA
04/15/201004/16/2010FSH COMMUNICATION01 OF 01$63.90 MARK MARUSKA
04/21/201004/23/2010THE HOME DEPOT 2801$213.18 MARK MARUSKA
04/22/201004/23/2010MERIT CHEVROLET$141.37 MARK MARUSKA
04/14/201004/16/2010MINNESOTA GOVERNMENT F$45.00 ROBERT MITTET
04/19/201004/21/2010CERTIFIED LABORATO QPS$1,182.16 BRYAN NAGEL
04/20/201004/21/2010PAKOR INC$435.55 SHELLY NEPHEW
04/08/201004/12/2010OFFICE DEPOT #1090$165.06 AMY NIVEN
04/13/201004/14/2010HENRIKSEN ACE HARDWARE$16.48 RICHARD NORDQUIST
04/12/201004/14/2010HEJNY RENTAL INC$1,065.96 ERICK OSWALD
04/13/201004/15/2010OFFICE DEPOT #1090$46.99 MARY KAY PALANK
04/21/201004/23/2010OFFICE DEPOT #1090$121.05 MARY KAY PALANK
04/12/201004/13/20104721PAYPAL *EXPUSE$1.95 CHRISTINE PENN
04/12/201004/13/2010HENRIKSEN ACE HARDWARE$27.06 PHILIP F POWELL
04/14/201004/16/2010EVIDENT$308.00 PHILIP F POWELL
04/15/201004/19/2010COUNTRY CLEANERS$21.50 PHILIP F POWELL
04/20/201004/22/2010PEAVEY CORPORATION$183.90 PHILIP F POWELL
04/14/201004/15/2010ON SITE SANITATION$72.68 WILLIAM J PRIEFER
04/16/201004/19/2010PIONEER PRESS SUBSCRIPTI$124.54 WILLIAM J PRIEFER
04/16/201004/19/2010METRO SALES INC$676.00 WILLIAM J PRIEFER
04/08/201004/12/2010TOUSLEY FORD I27228006$21.19 STEVEN PRIEM
04/09/201004/12/2010KATH AUTO PARTS NSP$4.58 STEVEN PRIEM
04/09/201004/12/2010BAUER BUILT TIRE -$789.38 STEVEN PRIEM
04/09/201004/12/2010BATTERIES PLUS #31$88.14 STEVEN PRIEM
04/12/201004/14/2010TOUSLEY FORD I27228006$123.99 STEVEN PRIEM
04/12/201004/14/2010TOUSLEY FORD I27228006$258.88 STEVEN PRIEM
04/13/201004/14/2010E A T I$781.04 STEVEN PRIEM
04/13/201004/14/2010E A T I$47.13 STEVEN PRIEM
04/14/201004/16/2010KATH AUTO PARTS NSP$125.72 STEVEN PRIEM
04/14/201004/16/2010MACQUEEN EQUIPMENT INC$361.41 STEVEN PRIEM
04/15/201004/19/2010KATH AUTO PARTS NSP$42.84 STEVEN PRIEM
04/16/201004/19/2010KATH AUTO PARTS LC$92.75 STEVEN PRIEM
04/16/201004/19/2010KATH AUTO PARTS LC$276.34 STEVEN PRIEM
$54.69 STEVEN PRIEM
04/19/201004/20/2010PARTS ASSOCIATION01 OF 01
04/19/201004/20/2010BAUER BUILT TIRE -$716.55 STEVEN PRIEM
04/19/201004/21/2010KATH AUTO PARTS NSP$28.92 STEVEN PRIEM
04/19/201004/21/2010TRI-STATE BOBCAT INC.$213.15 STEVEN PRIEM
04/19/201004/21/2010GOODYEAR AUTO SRV CT 6920$122.94 STEVEN PRIEM
04/20/201004/22/2010KATH AUTO PARTS NSP$90.86 STEVEN PRIEM
04/20/201004/22/2010KATH AUTO PARTS NSP$78.11 STEVEN PRIEM
04/20/201004/22/2010KATH AUTO PARTS NSP$5.36 STEVEN PRIEM
04/20/201004/22/2010TOUSLEY FORD I27228006$46.76 STEVEN PRIEM
04/21/201004/23/2010GOODYEAR AUTO SRV CT 6920$47.00 STEVEN PRIEM
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04/09/201004/12/2010EVALUMED COMPANIES$1,195.00 TERRIE RAMEAUX
04/13/201004/13/2010INFOSOFT GROUP INC$295.00 TERRIE RAMEAUX
04/17/201004/19/2010DALCO ENTERPRISES, INC$423.35 MICHAEL REILLY
04/19/201004/20/2010HILLYARD INC MINNEAPOLIS$892.74 MICHAEL REILLY
04/20/201004/21/2010HILLYARD INC MINNEAPOLIS$51.68 MICHAEL REILLY
04/16/201004/19/2010SUPREME AUDIO INC$364.00 NANCY RICHTER
04/10/201004/12/2010WALGREENS #2936$5.88 AUDRA ROBBINS
04/17/201004/19/2010MISTER BALLOON$146.71 AUDRA ROBBINS
04/21/201004/23/2010GOPHER STAGE LIGHTING$59.82 AUDRA ROBBINS
04/12/201004/14/2010VANCE BROTHERS MN$408.80 ROBERT RUNNING
04/19/201004/20/2010WINNICK SUPPLY$194.95 ROBERT RUNNING
04/21/201004/22/2010WINNICK SUPPLY$146.23 ROBERT RUNNING
04/21/201004/22/2010MENARDS 3059$63.20 ROBERT RUNNING
04/09/201004/12/2010MENARDS 3059$20.34 JAMES SCHINDELDECKER
04/13/201004/14/2010HENRIKSEN ACE HARDWARE$11.31 JAMES SCHINDELDECKER
04/15/201004/16/2010PATIO TOWN$187.26 JAMES SCHINDELDECKER
04/14/201004/16/2010OFFICE DEPOT #1090$53.58 DEB SCHMIDT
04/21/201004/23/2010CVS PHARMACY #1751 Q03$28.36 SCOTT SCHULTZ
04/21/201004/23/2010THE HOME DEPOT 2801$11.77 SCOTT SCHULTZ
04/11/201004/13/2010SEARS ROEBUCK 1122$172.44 MICHAEL SHORTREED
04/08/201004/12/2010OFFICE DEPOT #1090$160.44 ANDREA SINDT
04/18/201004/20/2010ADVANCED GRAPHIC 00 OF 00$59.59 ANDREA SINDT
04/22/201004/23/2010LOFFLER COMPANIES INC$261.39 JOANNE M SVENDSEN
04/16/201004/19/2010METRO ATHLETIC SUPPLY$1,325.25 JAMES TAYLOR
04/12/201004/13/2010TGI_FRIDAYS #0260$39.00 DAVID J THOMALLA
04/12/201004/14/2010MCDONALDS M5787$8.31 DAVID J THOMALLA
04/16/201004/19/2010BEST WESTERN HOTELS - ST.$350.60 DAVID J THOMALLA
04/16/201004/19/2010BEST WESTERN HOTELS - ST.$94.40 DAVID J THOMALLA
TOTAL$51,548.62
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Agenda Item G2
AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
Michael Thompson, City Engineer/ Deputy Public Works Director
Steve Love, Assistant City Engineer
Carsgrove Meadows Area Street Improvements, Project 08-10,
SUBJECT:
Approve Entering Into Contract for Landscaping Services for Forest Street
Filtration Basin Entry
DATE:
April 29, 2010
INTRODUCTION
The council will consider authorizing the city engineer to enter into a contract for landscape services for
the entrance into the Spoon Lake Preserve.
DISCUSSION
As part of the Carsgrove Meadows Street Improvement Project a large storm water treatment basin
was constructed at the south end of Forest Street. In working with the Environmental and Natural
Resources Commission innovative treatment techniques were decided upon such as planting trees
within the basin with a newer type of under drain system. For the stormwater treatment portion the city
received a $30,000.00 grant from the Ramsey Washington Metro Watershed District.
Aesthetic concerns were also a priority of the Commission. To address the aesthetic focus, a
landscape architect was hired and designed an entrance into the preserve that transitions from the
residential neighborhood to the natural preserve area. This entrance was also designed to help blend
the storm water treatment devices into the surrounding area.
The design is now ready to be built. Since the cost for this work was likely to be at least $10,000, but
not to exceed more than $50,000, staff solicited proposals from four landscaping companies that were
recommended or have done similar type of work for the city on past projects. Two companies choose
not to send in proposals for different reasons. The following is a summary of each proposal:
Company Total Cost
St. Croix Valley Landscaping $13,600.00
Applied Ecological Services, Inc. $13,588.45
Prevailing Wage Discussion
The proposals for this project were not required to be bid as a “prevailing wage” project under the City
Ordinances for the following reasons:
The project does not include the erection, construction, or remodeling of a building
The estimated cost of the project is less than $50,000.00 and therefore would not be required to
be competitively bid pursuant to Maplewood standard purchasing procedures.
The funding for this project is provided through the Carsgrove Meadows Area Street
Improvements, Project 08-10 where over 20 percent of the funds are derived from special
assessments.
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Agenda Item G2
As outlined in the request for proposal the evaluation and selection process is based on the following
criteria:
Understanding of the work to be completed
Experience of the contractor and/or subcontractor(s) that will be assigned to this work
Proposed cost
The ability to perform the work within the specified time
Reputation
Past work experience
Based on this criteria, staff is recommending awarding the contract for landscaping services for the
Forest Street Filtration Basin Entry to St. Croix Valley Landscaping. With the majority of the criteria
being similar between contractors, this recommendation is based on St. Croix Valley Landscaping’s
past work experience specifically with boulder/rock work and their ability to perform the boulder/rock
work without utilizing subcontractors. The large amount of boulder/rock work called for by the design is
an essential part of this proposal.
BUDGET
Landscaping service will be charged to the Carsgrove Meadows Area Street Improvements, Project 08-
10. Costs for these services have been planned for and are built into the overall indirect cost for this
public improvement project. No budget adjustments are required.
RECOMMENDATION
It is recommended that the council authorize the city engineer to enter into a contract for services with
St. Croix Valley Landscaping for landscaping services for the Forest Street Filtration Basin Entry for the
Carsgrove Meadows Area Street Improvements Project, 08-10.
Attachments
1. Proposal from St. Croix Valley Landscaping
2. Proposal from Applied Ecological Services, Inc.
3. Project Location Map
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Agenda Item G2
Attachment 1
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Agenda Item G2
Attachment 1
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Agenda Item G2
Attachment 1
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Agenda Item G2
Attachment 2
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Attachment 2
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Attachment 3
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Agenda Item G3
MEMORANDUM
TO:James Antonen, City Manager
FROM:Michael Martin, AICP, Planner
DuWayne Konewko, Community Development and Parks Director
Conditional Use PermitReview
SUBJECT:
PROJECT: Xcel Energy Tanners Lake Electrical Substation Expansion
LOCATION: 2500 Conway Avenue (3M Center)
DATE: April 30, 2010
INTRODUCTION
Project Description
The conditional use permit (CUP) for Xcel Energy’s Tanners Lake Electrical Substation located at
2500 Conway Avenue at 3M Center.The CUP allowed Xcel Energy to operate and expand the
electrical substation. The CUP allowed Xcel to build a 16-foot by 107-foot expansion, which
included moving a chain link fence 14 feet to the west and adding a 13.8kV electrical feeder.
BACKGROUND
May 11, 2009: The city council approved a conditional use permit for Xcel Energy for a public utility
facility.
DISCUSSION
City code requires the city council to review CUPs annually to check on project status. Construction
of the substation expansion is complete. No additional landscaping or lighting was required with
this CUP approval because the site was already established and shielded from surrounding
neighbors adjacent to Conway Avenue. A condition of approval required Xcel to secure an
easement from 3M in order to proceed with this expansion. The easement was granted and staff
was given a copy of the agreement for the city’s files.
The added 13.8kV electrical feeder has been installed and associated work is complete. As part of
this CUP approval, Xcel had stated on its plans that the site was to be prepared for an additional
electrical feeder to be installed at a later date. Chris Rogers of Xcel Energy indicated to staff this
additional electrical feeder is scheduled tobe installed later this year. The site preparation work is
already complete but Xcel will be required to secure a building permit for the installation of the
additional electrical feeder.
RECOMMENDATION
Review the conditional use permit for Xcel Energy’s electrical substation and related electrical
system operations in one year.
p:sec 36/Xcel Substation at 3MCUP_Review_043010
Attachments:
1.Location Map
2.Certificate of Survey of Proposed Substation Expansion Area
3.Ariel Photo Showing Proposed Expansion Area
4.Letter from Xcel Energy dated March 23, 2009
5.City council minutes, May 11, 2009
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Attachment 2
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Attachment 5
MINUTES
MAPLEWOOD CITY COUNCIL
6:30 p.m., Monday, May 11, 2009
Council Chambers, City Hall
Meeting No. 10-09
L.NEW BUSINESS
7.Conditional Use Permit, Xcel Energy Tanners Lake Electrical Substation
Expansion, 2500 Conway Avenue
a.Planner, Michael Martin gave the report.
i.Chris Rogers, Xcel Energy Minneapolis addressed and
answered questions of the council. Mr. Rogers said a correction
is that it should say feeder bay instead of transformer in the
resolution.
Councilmember Hjelle moved to adopt the resolutionapproving a conditional use permit
for Xcel Energy to expand the Tanners Lake Substation located at 2500 Conway
Avenue. The city bases this approval on the findings required by the ordinance. This
approval is subject to the following conditions:
CONDITIONAL USE PERMIT RESOLUTION 09-05-175
WHEREAS, Mr. Chris Rogers, representing Xcel Energy, applied for a conditional use
permit for the expansion of the Tanners Lake Substation at 3M Center.
WHEREAS, this permit applies to the property located at 2500 Conway Avenue. The
legal description is:
The West 50 feet of East 411.74 feet of South 86 feet of North 221.49 feet and West 167
feet of East 361.74 feet of South 201 feet of North 336.49 feet of Southwest ¼ of Section
36, Township 29, Range 22.
WHEREAS, the history of this conditional use permit is as follows:
1.On April 21, 2009, the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property owners.
The planning commission gave persons at the hearing a chance to speak and present
written statements. The commission also considered reports and recommendations of
the city staff. The planning commission recommended that the city council approve the
conditional use permit.
2.On May 11, 2009, the city council discussed the proposed conditional use permit. They
considered reports and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described
conditional use permit revision, because:
1.The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
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Attachment 5
2.The use would not change the existing or planned character ofthe surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5.The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6.The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7.The use would not create excessive additional costs for public facilities or services.
8.The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction and activities on the site shall follow the site and project plans dated
March 26, 2009 as approved by the city. City staff may approve minor changes to these
plans and the city council must approve major changes to the approved plans.
2.Any fence over six feet tall requires a building permit issued by the city. The city
building official will require the submittal of a structural plan for the proposed fence
approved by a registered engineer with the building permit materials. All slab
installations for the proposed equipment will require a building permit as well.
3.Xcel Energy must start the installation of thenew feeder and associated site work within
one year of council approval or the permit shall become null and void. The council may
extend this deadline for one year.
4.The city council shall review this permit in one year.
5.Xcel Energy must obtain an easement from 3M Company for the proposed expansion.
The Maplewood City Council approved this resolution on May 11, 2009.
Seconded by Councilmember Rossbach. Ayes - All
The motion passed.
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Agenda Item G.4
MEMORANDUM
TO:
James Antonen, City Manager
FROM:
Shann Finwall, AICP, Environmental Planner
DuWayne Konewko, Community Development and Parks Director
SUBJECT:
Environmental and Natural Resources Commission 2009 Annual
Report
DATE:
May 4, 2010 for the May 10 City Council Meeting
INTRODUCTION
Annually the Environmental and Natural Resources Commission submits a report to the city council
which outlines the actions and activities taken by the commission during the preceding year,
recommendations needed to existing ordinances or policies based on past reviews, and goals
envisioned for the upcoming year. The report serves as a means of relaying important information
to the City Council on the Commission’s accomplishments and obtaining feedback on proposed
goals.
BACKGROUND
On April 19, 2010, the Environmental and Natural Resources Commission adopted their 2009
Annual Report.
RECOMMENDATION
Review and adopt the attached 2009 Environmental and Natural Resources Commission 2009
Annual report.
Attachment: Environmental and Natural Resources Commission 2009 Annual Report
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Attachment
City of Maplewood
Environmental and Natural Resources Commission
2009 Annual Report
April 19, 2010
Preface
The Environmental and Natural Resources (ENR) Commission is charged with protecting,
preserving and enhancing the environment of the City of Maplewood.
Members
The ENR Commission consists of seven members appointed by the City Council. Membership
terms are for three years, with extensions for additional terms approved by the City Council. The
current membership is as follows:
Board Member Membership Began Term Expires
Bill Schreiner 06/09/08 09/30/11
Judith Johannesen 07/14/08 09/30/11
Dale Trippler 02/25/08 09/30/12
Randee Edmundson 02/08/10 09/30/12
Carole Lynne 11/27/06 09/30/13
Carol Mason Sherrill 11/27/06 09/30/13
Ginny Yingling 11/30/06 09/30/13
Frederica Musgrave completed her term on December 31, 2009. Randee Edmundson was
appointed to fill the vacancy on February 8, 2010.
Chair and Vice Chair
Each year the commission appoints commissioners to serve as chair and vice chair of the
commission. On April 19, 2010, the commission appointed Commissioner Trippler to be chair and
Commissioner Schreiner to be vice chair.
Meetings
The ENR Commission’s meetings are held the third Monday of every month at 7:00 p.m. In 2009,
the ENR Commission held 14 meetings. Twelve of those meetings were held during regularly
scheduled dates, the other two were held during alternate dates to accommodate rescheduling or
the addition of meetings.
2009 Attendance
Commissioner Attendance
Dale Trippler 14 of 14
Carol Mason Sherrill 13 of 14
Frederica Musgrave 13 of 14
Judith Johannesen 13 of 14
Carole Lynne 12 of 14
Ginny Yingling 12 of 14
Bill Schreiner 11 of 14
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Reviews and Accomplishments
1.Rural Single Dwelling Resident District. Reviewed and made recommendations on the
proposed conservation strategies for the new rural residential zoning district.
2. 2030 Comprehensive Plan. Reviewed and made recommendations on the final chapters of
the plan including:
a. Natural Resources Chapter
b. Sustainability Chapter
c. Surface Water Management Chapter
3. University of Minnesota Urban Tree Management Project. Reviewed, discussed, and made
recommendations on the University of Minnesota’s Urban Tree Management Project. This
project was undertaken by a group of graduate students studying Maplewood’s boulevard
tree policies. The ENR Commission and the Community Design Review Board will refer to
this study as they review and draft vegetation guidelines for city boulevards in 2010.
4.Eureka Recycling – Year-End Recycling Report 2008. Reviewed Eureka Recycling’s 2008
report and gave recommendations for the 2009 work plan.
5. Alternative Energy Ordinance. Originally called the Wind Turbine Ordinance, the
commission chose to expand this ordinance to include all alternative energy sources. The
commission will complete this work in 2010.
6. Ramsey County Groundwater Protection Plan. Ramsey County representatives attended a
meeting and presented the plan. The commission reviewed and offered feedback on the
plan.
7. Stormwater Management Enhancements at Spoon Lake Preserve and Kohlman Park.
Reviewed and recommended approval of plans to construct stormwater management
enhancements at Spoon Lake Preserve and Kohlman Park.
8.Silver Lake Improvement Association Request for Herbicide Treatment Funding for Silver
Lake. The commission reviewed a study conducted by the Department of Natural
Resources on the pilot project to eradicate Eurasian watermilfoil and curly leaf pondweed in
Silver Lake. The commission recommended approval of partial funding for the herbicide
treatments in Lake Silver. The DNR, county, watershed district and other adjacent cities
also agreed to help fund the treatments. The funding covered herbicide treatment for the
removal of curly leaf pondweed only in 2009.
9. Environmental Protection Ordinance (Slopes and Mississippi Corridor Critical Area). The
commission continued their review of the city’s regulations pertaining to slopes and the
Mississippi Corridor Critical Area. The commission toured areas of the city to see examples
of slopes. Commissioner Yingling volunteered to serve on the Department of Natural
Resources Mississippi Corridor Critical Area rulemaking task force. The commission will
continue the review of slopes in 2010 and take up the review of the Mississippi Corridor
Critical Area once the state’s rulemaking process is complete.
10. Emerald Ash Borer. The commission reviewed the Emerald Ash Borer issue and discussed
preliminary plans for management of this tree disease. Emerald Ash Borer will have a big
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impact on the city’s ash trees. As such, the commission will work closely with the city’s
natural resource coordinator and tree inspector in 2010 to finalize an action plan to deal
with this tree disease.
11.Storm Water Management. The commission reviewed and made recommendations on
several aspects of storm water including the National Pollutant Discharge Elimination
System Phase II Annual Report, implementation strategies for the Surface Water
Management Plan, and began their review of the proposed storm water ordinance.
12. Capital Improvement Plan. The commission reviewed and gave recommendations on the
city’s 2009 Capital Improvement Plan.
13. Trash Hauling. Minnesota Pollution Control Agency representatives gave a presentation on
the agency’s waste and recyclable materials collection research.
14. Kohlman Lake Total Maximum Daily Load (TMDL) Report. A Ramsey-Washington Metro
Watershed District representative gave a presentation on the Kohlman Lake TMDL study.
Kohlman Lake was the first impaired lake in Maplewood studied by the watershed district.
All other impaired lakes within the city will be studied by the watershed district in the coming
years.
15. Energy Efficiency and Conservation Strategy. The commission assisted in the drafting of
the Energy Efficiency and Conservation Strategy.
16. Chickens in Residential Zoning Districts. The commission and several citizens have
expressed an interest in allowing chickens in residential zoning districts for the production
of food. The commission began their research and review into this matter. The
commission will continue this review in 2010, with a recommendation to the planning
commission and city council on a proposed ordinance.
17. Commission Handbook. The commission reviewed the new Commission Handbook
adopted by the city council in 2009.
18. Eureka Recycling Contract Amendment. The commission reviewed and made a
recommendation on Eureka Recycling’s proposed contract amendment to convert from a
per ton to a per household collection rate.
19. Wetland Ordinance. The commission reviewed the final version of the wetland ordinance
prior to adoption of the ordinance by the City Council in December 2009.
20. Maplewood 2010 Street Project – Hills and Dale Neighborhood. The commission reviewed
the preliminary plans for the city’s 2010 street project and gave recommendations on
environmental aspects of the project.
21. Fish Creek Natural Area Greenway Ad-Hoc Commission. The commission reviewed the
final Fish Creek Natural Area Greenway Ad-Hoc Commission report with recommendations
for preserving and protecting land in south Maplewood.
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Outside Activities
1. Waterfest
2. Community Development and Parks Tour
3. National Night Out Recycling Bin Distribution
4. Collaborative Joy Park Buckthorn Removal Project
5. Slope Tour
6. Spring and Fall Clean Ups
Goals
During the ENR Commission’s March 24, 2010, Goal Setting Meeting, the commission came up
with three main goals they would like to focus on in 2010 including:
1. Trash Hauling (Organized Collection)
2. Greenways
3. Neighborhood Environmental Groups
On April 19, 2010, the commission created subcommittees to assist in the implementation of these
goals, with two to three commissioners appointed to each subcommittee (Organized Collection –
Commissioners Trippler, Lynne, Schreiner; Greenways – Commissioners Yingling and
Johannesen; Neighborhood Environmental Groups – Commissioners Mason Sherrill, Edmundson,
and Johannesen). The subcommittees will conduct research, interviews, and assist staff in review
of the goals and report back to the full commission. The full commission will make
recommendations on any policies proposed for these goals.
Conclusion
The ENR Commission will continue to carry out the mission of the commission as follows:
1. Establish environmental priorities for the city.
2. Make recommendations on policies, procedures and ordinances that control, protect,
preserve, and enhance the city’s environmental assets.
3. Participate in the mission and goal of the Maplewood Nature Center and Neighborhood
Preserves.
4. Promote greater use and appreciation of the city’s environmental assets.
5. Sponsor environmental projects to enhance, repair, replace, or restore neglected or
deteriorating environmental assets of the city.
6. Develop educational programs that foster the mission of the commission.
7. Develop and promote sustainable practices for city policies and procedures.
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Agenda Item H1
AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
Michael Thompson, City Engineer/ Dep. Public Works Director
Steven Love, Assistant City Engineer
Jon Jarosch, Civil Engineer I
SUBJECT: Hills and Dales Area Street Improvements, Project 09-15
a. Assessment Hearing, 7:00 p.m.
b. Resolution Adopting Assessment Roll
c. Resolution Receiving Bids and Awarding Construction Contract
d. Enter Into Agreement With Property Owner At 2057 Duluth Street For
Easement Acquisition and Garage Replacement
DATE:
May 4, 2010
INTRODUCTION
All property owners have been mailed a notice of the exact amount of their assessment, as well as
notice that they must submit a written objection either at, or prior to, the hearing if they disagree with
the assessment amount.
The city council should conduct the assessment hearing, receive any objections, refer those objections
to the staff for action at the May 24, 2010 council meeting and consider approving the attached
resolution adopting the assessment roll less those property owners who have submitted objections.
The council will also consider awarding a construction contract and approving an agreement with a
homeowner for easement acquisition and garage replacement.
BACKGROUND
The proposed Hills and Dales Area Improvement Project includes the reconstruction of two areas as
illustrated on the attached project location maps.Area #1 is generally bounded by State Trunk
Highway No. 36 to the north, English Street to the east, the Gateway Trail to the south, and Keller Golf
Course to the west. Area #2 is generally bounded by Holloway Avenue to the north, McKnight Road to
the east, Larpenteur Avenue to the south, and Beebe Road to the west. The reconstruction includes
the installation of a new street section with concrete curb and gutter, storm sewer installations, the
replacement of sections of water main, sanitary sewer main and service repairs, and the installation of
storm water treatment features.
The feasibility report for Area #1 was ordered at the August 10, 2009 city council meeting. The scope
of the feasibility study was modified to add Area #2 at the September 14, 2009 regular city council
meeting. On January 11, 2010 the city council accepted the feasibility report and ordered the public
hearing. The public hearing notice was published twice and notice was sent to the property owners.
The project was then ordered and preparation of plans and specifications were authorized at the
January 25, 2010 council meeting after the public hearing was conducted. On March 22, 2010 the city
council approved the plans, authorized to advertise for bids, and ordered the preparation of the
assessment roll. On April 12, 2010 the city council accepted the assessment roll and called for the
assessment hearing. The notice was published twice in the newspaper and was mailed to the property
owners as required by Minnesota State Statute 429.
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Agenda Item H1
ASSESSMENTS
Assessments are not directly dependent on the actual amount of the bid, rather on a predetermined
assessment rate as outlined in the City’s Assessment Policy. The method of assessment is the same
as was outlined in the feasibility study. The proposed assessments will be for costs relating to the
street and utility improvements. It is important to note that the assessment amount proposed against
each property must translate into a direct benefit to the property. The assessment rates for street and
storm are shown below:
Residential Rates:
$4,950 / unit for partial street reconstruction (replacing/repairing existing concrete curb and gutter)
$6,600 / unit for full street reconstruction (adding concrete curb and gutter)
$1,090 / unit for storm sewer assessment (one-time assessment)
Multi-Family Rates:
$99 / front-foot for partial street reconstruction (replacing/repairing existing concrete curb and gutter)
$132 / front-foot for full street reconstruction (adding concrete curb and gutter)
$21.80 / front-foot for storm sewer assessment (one-time assessment)
There are 337 assessable residential units within the project area. There are 2 multi-family lots, each
with apartment buildings, which will be assessed on a front footage basis. Properties located on Cope
Court and Atlantic Street north of Cope Court with existing concrete curb and gutter will be assessed at
the partial reconstruction amount. Properties on streets without existing concrete curb and gutter, all
project streets except Cope Court and Atlantic Street north of Cope Court, will be assessed at the full
reconstruction amount.
There are 195 properties that will be assessed the standard one-time storm sewer assessment as part
of this project. All properties previously fully assessed for storm sewer as part of past projects will not
be assessed for storm sewer as it is a one-time assessment.
The proposed assessments for the Hills and Dales Area Street Improvements total $2,577,060.81. A
copy of the assessment roll is provided as a supplement to this report.
ASSESSMENT OBJECTIONS FILED
As of April 30, 2010 staff has received the following objections to the proposed assessments:
a.
Parcel 092922440077– Amy and Bryan Wallace; 1233 Leland Road
It is currently proposed that the property be assessed for 1 unit (street only). Mr. and Mrs.
Wallace are requesting that the assessment be cancelled due to financial hardship and do not
believe the street reconstruction is warranted at this time.
b. Parcel 142922440083 – Patricia A. McDonough; 1750 Howard Street N.
It is currently proposed that the property be assessed for 1 unit (street and storm). Ms.
McDonough is requesting that the assessment be revised to exclude the storm sewer
assessment as she had to pay for additional storm sewer to be installed at the time her house
was constructed.
c. Parcel 092922430024 – Michael and Sue Wilke; 1152 County Road B E.
It is currently proposed that the property be assessed for 1 unit (street only). Mr. and Mrs. Wilke
are requesting that the assessment be deferred as undeveloped property and have stated that
this area is their backyard and they have no plans on developing this property.
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Agenda Item H1
Staff will review all objections and provide the city council recommendations for motion at the May 24,
2010 city council meeting. Objections will be received up to and as part of the assessment hearing on
May 10, 2010. Once the hearing is closed, no further objections will be considered.
AWARDING CONSTRUCTION CONTRACT
Final plans and specifications for the Hills and Dales Area Street Improvements were approved by the
city council on March 22, 2010 and authorization was given to advertise for bids. Those bids were
received and subsequently opened on Tuesday, May 4, 2010.
Background
The following 5 valid bids were received. The bid form included four bid alternates. Table 1
summarizes the bids that were received and read aloud on May 4, 2010.
TABLE 1: BASE BID SUMMARY
ContractorBase Bid Bid Alt 1Bid Alt 2Bid Alt 3Bid Alt 4
1T.A. Schifsky & Sons, Inc.$5,152,777.90$69,340.64$100,211.50$14,206.74$48,785.02
2Hardrives, Inc.$5,481,929.12$79,385.00$97,274.50$13,796.50$41,700.81
3Palda & Sons, Inc.$5,522,685.23$158,536.00$97,274.50$84.00$64,269.99
4Veit Company, Inc.$5,940,361.95$90,545.00$135,286.00$65,306.75$48,230.00
5North Valley, Inc.$6,324,129.61$101,218.80$103,670.09$17,510.58$47,809.61
Engineer's Estimate$5,854,931.85$203,903.00$123,375.00-$8,269.00$36,280.00
All bids have been checked and tabulated. The engineer’s estimate for the work has been provided on
the bottom row of Table 1 for comparison.
Bid Alternate #1 – Duluth Street Alternate Design
along Duluth Street and Atlantic Street south of
Bid Alternate #1 is an alternative storm sewer design
Junction Avenue that entails the construction of boulevard rainwater gardens, an alternative road
profile, and modified storm sewer layout. These rainwater gardens differ from the traditional rainwater
garden program in that they are larger, incorporate natural stone retaining walls, and feature a planting
layout developed by a landscape architect to create a “streetscape” along these streets. This alternate
design was developed not only as a storm water quality feature but as a neighborhood landscape
enhancement as well. Staff held a neighborhood meeting and is attempting to visit with all the residents
potentially affected by this alternate design. Staff is continuing to solicit further resident feedback on this
th
alternate design and will make its recommendation at the Council meeting on May 10.
Bid Alternate #2 – Sanitary Sewer Main Lining (Outside of Project Area)
Sanitary sewer main lining is performed in the City on a yearly basis as areas needing remediation are
identified. In the past these lining projects have been coordinated by the sanitary sewer division of the
Public Works department as individual projects. These areas were bid as an alternate to this street
reconstruction project to assess whether or not a cost savings could be achieved by incorporating the
sanitary sewer lining work into a larger project. The bid of $100,211.50 by T.A. Schifsky and Sons, Inc.
is approximately 19% less than the engineer’s estimate representing a cost savings for the sanitary
.
sewer main lining. Staff is recommending awarding Bid Alternate #2
Bid Alternate #3 – Substituting HDPE Pipe for Reinforced Concrete Pipe
Included as Bid Alternate #3 was the substitution of high density polyethylene pipe (HDPE) for
reinforced concrete (RC) pipe. This was done to assess whether or not a cost savings could be realized
in the current market by substituting HDPE pipe for RC pipe. After reviewing the bid prices it was found
not
that RC concrete pipe would be less expensive. Staff is recommending awarding Bid Alternate #3.
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Agenda Item H1
Bid Alternate #4 – County Road B Infiltration Area
During the design phase of this project city staff, in coordination with the Ramsey-Washington
Metropolitan Watershed District (RWMWD), recognized an opportunity to provide storm water quality
treatment for a large area that drains to Keller Lake. Bid alternate #4 includes the construction of an
infiltration basin within an easement on the Keller Golf Course Property. The RWMWD has agreed to
finance the costs associated with Bid Alternate #4 and has asked the City to consider awarding this bid
alternate. Staff is recommending award of Bid Alternate #4.
Summary after Bid Alternate Recommendations
Based on the recommendations above, staff believes that it is in the best interest of the City to award
the construction contract for the Hills and Dales Area Street Improvements based on the bids for the
Base Bid contract work plus Bid Alternate #2 and Bid Alternate #4. Table 2 is a summary of the Base
Bid and Bid Alternate #2 and Bid Alternate #4.
The engineer’s estimate for the Base Bid + Bid Alternate 2 + Bid Alternate 4 is $6,014,586.85. The low
bid from T.A. Schifsky & Sons, Inc. of $5,301,774.42 is approximately 12% less than the engineer’s
cost estimate. The low bid prices reflect the continuing competitive nature in the construction market.
The city has worked successfully with T.A. Schifsky & Sons, Inc. in the past; most recently being the
prime contractor on the Castle Avenue Improvements, City Project 08-12, and the County Road D
Improvements, City Project 08-20. The type of contract work that the Hills and Dales Area Street
Improvements provide is suited for the type of construction that T.A. Schifsky & Sons, Inc. usually
contracts.
AGREEMENT
The final discharge point for the storm sewer in the south half of Area #1 is through an existing
corrugated metal pipe that lies within a 12-foot-wide easement between 2049 and 2057 Duluth Street.
During the design process it was discovered that the existing pipe is made of two different sized
corrugated metal pipes, part arch pipe and part round pipe, held together by a custom made adaptor.
Televising reports show the bottom of the pipes has rusted away and they are in need of replacement.
Due to the fact this outlet is made of different sized pipes which are in very poor condition the option of
lining the existing pipe is not practical.
Staff took into account several factors while considering design solutions including:
cost
future maintenance of the pipe
substandard easement width
the limited space between garage and existing home
removal of the existing pipe could undermine the garage on 2057 Duluth Street
realignment of a new sewer pipe within the existing 12-foot-wide easement would place the new
pipe too close to the house foundation of 2049 Duluth Street
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Agenda Item H1
Staff is recommending the removal of the existing garage located at 2057 Duluth Street, which will
allow for the complete removal of the existing corrugated metal storm sewer pipe, and to enter into an
agreement with the property of 2057 Duluth Street whereby the owner will dedicate an additional 8 foot
drainage and utility easement to the City. The City will, as part of the agreement, reimburse the owner
for costs associated with temporary storage of garage items, compensation for replacement cost for the
garage, and compensation cost for reconstruction of a bituminous driveway. The city attorney has
reviewed the agreement and the owner of 2057 Duluth Street has signed the agreement as of April 26,
2010. The cost associated with the proposed agreement will be covered by indirect costs built into the
public improvement project. No budget adjustments are anticipated at this time.
BUDGET
The proposed assessments are part of the project financing plan, approved in January, 2010. Any
assessments that are ultimately revised would have an impact on the tax levy. No changes to the
budget are anticipated at this time. There would be no impact to the approved budget based on the
above recommendations. The bid falls within the approved construction cost for the capital
improvement plan budget for the Hills and Dales Area Street Improvements and similarly falls within the
estimated construction cost established in the feasibility study.
RECOMMENDATION
It is recommended that the city council approve the attached Resolution for Adopting the Assessment
Roll for the Hills and Dales Area Street Improvements, City Project 09-15, adopt the Resolution
Receiving Bids and Awarding Construction Contract for the Hills and Dales Area Street Improvements,
City Project 09-15, approve the agreement with the property owner at 2057 Duluth Street, and
authorize the Mayor and City Manager to sign the agreement with the property owner at 2057 Duluth
.
Street
Attachments:
1. Resolution: Adopting Assessment Roll
2. Resolution: Receiving Bids and Awarding Construction Contract
3. Assessment Roll
4. Location Map
5. Objection Letters
6. Agreement
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Agenda Item H1
Attachment 1
RESOLUTION
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on April 12, 2010, calling for a
Public Hearing, the assessment roll for the Hills and Dales Area Street Improvements, City Project
09-15, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their assessments according
to the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
a.
Parcel 092922440077– Amy and Bryan Wallace; 1233 Leland Road
It is currently proposed that the property be assessed for 1 unit (street only). Mr. and Mrs.
Wallace are requesting that the assessment be cancelled due to financial hardship and do not
believe the street reconstruction is warranted at this time.
b. Parcel 142922440083 – Patricia A. McDonough; 1750 Howard Street N.
It is currently proposed that the property be assessed for 1 unit (street and storm). Ms.
McDonough is requesting that the assessment be revised to exclude the storm sewer
assessment as she had to pay for additional storm sewer to be installed at the time her house
was constructed.
c. Parcel 092922430024 – Michael and Sue Wilke; 1152 County Road B E.
It is currently proposed that the property be assessed for 1 unit (street only). Mr. and Mrs. Wilke
are requesting that the assessment be deferred as undeveloped property and have stated that
this area is their backyard and they have no plans on developing this property.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. That the City Engineer and City Clerk are hereby instructed to review the objections received
and report to the City Council at the regular meeting on May 24, 2010, as to their
recommendations for adjustments.
2. The assessment roll for the Hills and Dales Area Street Improvements as amended, without
those property owners’ assessments that have filed objections, a copy of which is attached
hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the
special assessment against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of the assessment
levied against it.
3. Such assessments shall be payable in equal annual installments extending over a period of 15
years for residential properties and 8 years for commercial properties, the first installments to be
payable on or before the first Monday in January 2011 and shall bear interest at the rate of 5.0
percent per annum from the date of the adoption of this assessment resolution. To the first
installment shall be added interest on the entire assessment from the date of this resolution until
December 31, 2010. To each subsequent installment when due shall be added interest for one
year on all unpaid installments.
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Agenda Item H1
Attachment 1
4. The owner of any property so assessed may, at any time prior to certification of the assessment
to the county auditor, but no later than October 1, 2010, pay the whole or partial (25% minimum)
of the assessment on such property, with interest accrued to the date of the payment, to the city
clerk (the city will accept no more than (2) payments), except that no interest shall be charged
on the amount paid within 30 days from the adoption of this resolution; and they may, at any
time after October 1, 2010, pay to the county auditor the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment is
made. Such payment must be made before October 15 or interest will be charged through
December 31 of the next succeeding year.
5. The city engineer and city clerk shall forthwith after October 1, 2010, but no later than October
15, 2010, transmit a certified duplicate of this assessment to the county auditor to be extended
on the property tax lists of the county. Such assessments shall be collected and paid over the
same manner as other municipal taxes.
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Adopted by the Maplewood City Council on this 10 day of May, 2010.
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Agenda Item H1
Attachment 2
RESOLUTION
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA,
that the bid of T.A. Schifsky & Sons, Inc. in the amount of $5,301,774.42 is the lowest responsible bid
for the construction of Hills and Dales Area Street Improvements – City Project 09-15, and the mayor
and city manager are hereby authorized and directed to enter into a contract with said bidder for and on
behalf of the city.
AND, the finance director is hereby authorized to make the financial transfers necessary to implement
the financing plan for the project as previously approved by council.
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Adopted by the Maplewood City Council on this 10 day of May, 2010.
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PENDING ASSESSMENT ROLL
Agenda Item H1
CITY PROJECT 09-15
Attachment 3
MULTI-FAMILY
RESIDENTIALSTORMSTREETTOTAL
Parcel IDTAXPAYERStreet NumberStreetFRONT
UNITSASSESSMENTASSESSMENTASSESSMENT
FOOTAGE
162922110079KEVIN D FLANDERS2108ATLANTIC ST N01$1,090.00$6,600.00$7,690.00
162922110078ROBERT J YUNKER2114ATLANTIC ST N01$1,090.00$6,600.00$7,690.00
162922110099ESTHER D OLSON2117ATLANTIC ST N01$1,090.00$6,600.00$7,690.00
162922110077TAI THAO2120ATLANTIC ST N01$1,090.00$6,600.00$7,690.00
162922110076GERALD J HANGGI2126ATLANTIC ST N01$1,090.00$6,600.00$7,690.00
162922110098ROBERT B FLETCHER2127ATLANTIC ST N01$1,090.00$6,600.00$7,690.00
162922110075CONNIE JOHNSON2132ATLANTIC ST N01$1,090.00$6,600.00$7,690.00
162922110074CORINNE M CRAWFORD2142ATLANTIC ST N01$1,090.00$6,600.00$7,690.00
162922110095MICHAEL R MORRISON2145ATLANTIC ST N01$0.00$6,600.00$6,600.00
092922440122GEORGE MEYER GUTHMAN2171ATLANTIC ST N02$0.00$13,200.00$13,200.00
092922440158MAHENDRA T PERSAUD2275ATLANTIC ST N180.30$0.00$23,799.60$23,799.60
162922110060NENG MOUA1200BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110059RICHARD J SMITH1206BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110082DORIS E RUSSO1207BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110058KENNETH C HILL1210BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110083NHIA YANG1213BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110057JESSICA AREND1216BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110084JAMES E EDENS1219BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110056JAMES E DAHLQUIST1220BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110085BARRY J ENGELDORF1225BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110055DAVID R JERUSAL1226BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110054RICHARD J ASP1230BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110086HEATHER LEIGH JONES1233BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110053MICHAEL J CHURCHICH1240BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110087DANIEL ODEGARD1241BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110052JAMES F DOMAGALL1256BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110022JOHN L GALLAGHER1259BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110051LOUIS BIRCHEM1262BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110023MARY A MCLANE1265BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110050RICHARD O STEDMAN1268BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110024STEVEN A MUELLER1271BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110025WILLIAM J LEE1279BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110039WA MENG VANG1280BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110026FAYE R PETERSON1285BELMONT LN E01$1,090.00$6,600.00$7,690.00
162922110073SALVADOR A MORALES ESCOBAR1244BURKE AVE E01$1,090.00$6,600.00$7,690.00
162922110007CLARENCE MANKE1249BURKE AVE E01$1,090.00$6,600.00$7,690.00
162922110008MENG VANG1257BURKE AVE E01$1,090.00$6,600.00$7,690.00
162922110009KENNETH R WELK1265BURKE AVE E01$1,090.00$6,600.00$7,690.00
162922110010DENNIS D KRIEGER1271BURKE AVE E01$1,090.00$6,600.00$7,690.00
162922110019TIMOTHY A JAAFARU1272BURKE AVE E01$1,090.00$6,600.00$7,690.00
162922110011KEVIN P GUTHE1277BURKE AVE E01$1,090.00$6,600.00$7,690.00
162922110018RICHARD J NOWICKI1278BURKE AVE E01$1,090.00$6,600.00$7,690.00
162922110012ANDREW MEYSEMBOURG1283BURKE AVE E01$1,090.00$6,600.00$7,690.00
162922110017JAMES A MORELLI1284BURKE AVE E01$1,090.00$6,600.00$7,690.00
162922110037NHI HA2066CHAMBERS ST01$1,090.00$6,600.00$7,690.00
162922140064NANCY M EMBERTSON1996CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922140065JOYCE JURMU2000CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922140027JASON D BRENHOFER2001CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922140028CAMREN L JOHNSON2007CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922140029MICHAEL R SCHWINTEK2013CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922140005RICHARD C MAY2014CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922140030LAURA P ZABROWSKI2021CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922140006THOMAS A HALE2022CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922140009DALE R MUELLNER2027CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922140007DREW S WHITSON2028CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922140008JENNIFER MCGEEHAN2036CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922110034JOSHUA C SUNNARBORG2044CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922110049MICHAEL A KAGER2047CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922110035LORRAINE M GRUBER2050CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922110040ROGER J ROUSSLANG2055CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922110036SUSAN D GRANDELL2058CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922110038ROBERT D TARNOWSKI2072CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922110021JANA R GUGGISBERG2108CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922110088HARRY M SCHMIDT2115CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922110072PAUL B WHITE2127CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
162922110020RICHARD W KASPRZAK SINGLE2128CHAMBERS ST N01$1,090.00$6,600.00$7,690.00
092922410018RICHARD L MILLER1233COPE AVE E01$0.00$4,950.00$4,950.00
092922440143BEE YANG1244COPE AVE E01$0.00$4,950.00$4,950.00
092922440144FRANK J WEGLEITNER1252COPE AVE E01$0.00$4,950.00$4,950.00
092922440145SIMON HER1260COPE AVE E01$0.00$4,950.00$4,950.00
092922440146GARY J FLASCH1268COPE AVE E01$0.00$4,950.00$4,950.00
092922440147THOMAS M SHOCK1276COPE AVE E01$0.00$4,950.00$4,950.00
092922440148ROGER A FRANZ1282COPE AVE E01$0.00$4,950.00$4,950.00
092922430016JAY C STUTSMAN1108COUNTY ROAD B E01$0.00$6,600.00$6,600.00
092922430018WILLIAM H SKADDEN1112COUNTY ROAD B E01$0.00$6,600.00$6,600.00
092922430024MICHAEL E WILKE1152COUNTY ROAD B E01$0.00$6,600.00$6,600.00
092922440038COUNTRYWIDE HOME LOANS1187COUNTY ROAD B E01$0.00$6,600.00$6,600.00
092922440032EMILY M ARMISTEAD1233COUNTY ROAD B E01$0.00$6,600.00$6,600.00
092922440069PEGGY J THOMASON1246COUNTY ROAD B E01$0.00$6,600.00$6,600.00
092922440054US BANK NAT ASSOCIATION1247COUNTY ROAD B E01$0.00$6,600.00$6,600.00
092922430034DEBORAH A PENDERGAST2160DAY RD N01$0.00$6,600.00$6,600.00
092922430037RAYMOND C WANLESS2170DAY RD N01$0.00$6,600.00$6,600.00
092922430039JOSEPH M VIGNALO 2195DAY RD N01$0.00$6,600.00$6,600.00
092922430017JANET M BECKER2199DAY RD N01$0.00$6,600.00$6,600.00
162922110106ALICIA L MEYER2119DULUTH PL N01$1,090.00$6,600.00$7,690.00
162922110100DONALD YOLEME OGIDI2122DULUTH PL N01$1,090.00$6,600.00$7,690.00
162922110105ERIC ANTHONY WEISSER2125DULUTH PL N01$1,090.00$6,600.00$7,690.00
162922110104SHIRLEY M HEROFF2133DULUTH PL N01$0.00$6,600.00$6,600.00
PacketPageNumber67of266
PENDING ASSESSMENT ROLL
Agenda Item H1
CITY PROJECT 09-15
Attachment 3
MULTI-FAMILY
RESIDENTIALSTORMSTREETTOTAL
Parcel IDTAXPAYERStreet NumberStreetFRONT
UNITSASSESSMENTASSESSMENTASSESSMENT
FOOTAGE
162922110101THOMAS R MAIER2134DULUTH PL N01$0.00$6,600.00$6,600.00
162922110102DENNIS J CLARK2140DULUTH PL N01$0.00$6,600.00$6,600.00
162922140050GARY J HUNT1981DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922140019DOLLY PALACIO ROA1988DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922140049RUSSELL D BIRKHOLZ1989DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922140018DAVID L GRUPA1994DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922140048WAYNE A NELSON1995DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922140047TIMOTHY K ANDERSON2001DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922140017RAYMOND RICHARD DECKER2002DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922140046GREGORY R VOLKERS2009DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922140045KENNETH G DUFNER2017DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922140044RANDAL B GIESECKE2023DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922140038MARY C MULLANE2026DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922140043JOHN J MCNULTY2029DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922140039GEORGE F TAIT TRUSTEE OF2032DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922140042MATTHEW S BRAKE2037DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110115MARGARET CHALKLINE2043DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110062CHARLES G ROHRBACH2048DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110114JOSEPH W LINDER2049DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110113MARGARET J FETT2057DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110061ONA S FONTAINE2058DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110112LUE YANG2065DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110111JEFFREY M HAFNER2071DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110110STEPHEN J MUZIKAR2079DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110081GARY FRANK JOHNSON2082DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110108MICHAEL A MANOS2085DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110109GALEN JOHN PECK2091DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110080ROSS METZ2092DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110116KEITH D CAMERON2099DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110107PAUL D ANDERSON2105DULUTH ST N01$1,090.00$6,600.00$7,690.00
162922110120SAMUEL P SCHMITZ2137DULUTH ST N01$0.00$6,600.00$6,600.00
092922440086REBECCA T GURROLA2210DULUTH ST N01$0.00$6,600.00$6,600.00
092922430005STEVEN J REMICK2223DULUTH ST N01$0.00$6,600.00$6,600.00
092922430004CECILIA A JUNGMAN2233DULUTH ST N01$0.00$6,600.00$6,600.00
092922440039TOU KONG2242DULUTH ST N01$0.00$6,600.00$6,600.00
092922440024DONALD E FOSTER2254DULUTH ST N01$0.00$6,600.00$6,600.00
092922430003GORDON W ANDERSON 2255DULUTH ST N01$0.00$6,600.00$6,600.00
162922110119PAUL J STERZINGER1184JUNCTION AVE E01$0.00$6,600.00$6,600.00
092922440126JEFFREY A BAUER1187JUNCTION AVE E01$0.00$6,600.00$6,600.00
092922440125ANDREW T GIOINO1195JUNCTION AVE E01$0.00$6,600.00$6,600.00
162922110090JASON M TILLGES1200JUNCTION AVE E01$0.00$6,600.00$6,600.00
092922440130JOHN M LAVALLE1201JUNCTION AVE E01$0.00$6,600.00$6,600.00
092922440156SHERYL L SOBASKI1205JUNCTION AVE E01$0.00$6,600.00$6,600.00
162922110091WADE A GREEN1208JUNCTION AVE E01$0.00$6,600.00$6,600.00
092922440124WARREN D HIGGINS1213JUNCTION AVE E01$0.00$6,600.00$6,600.00
162922110092SEAN M KAZOS1216JUNCTION AVE E01$0.00$6,600.00$6,600.00
162922110093HENRY H SCHUETTE1224JUNCTION AVE E01$0.00$6,600.00$6,600.00
092922440123KEITH J HANSON1225JUNCTION AVE E01$0.00$6,600.00$6,600.00
162922110094AUDREY E LERDAHL1232JUNCTION AVE E01$0.00$6,600.00$6,600.00
092922440112TERRENCE J GARRITY1247JUNCTION AVE E01$0.00$6,600.00$6,600.00
162922110006MICHAEL DONAHUE1250JUNCTION AVE E01$1,090.00$6,600.00$7,690.00
092922440111JEREMY STOCK1255JUNCTION AVE E01$0.00$6,600.00$6,600.00
162922110005JON S DWORAK1260JUNCTION AVE E01$1,090.00$6,600.00$7,690.00
092922440110PA THAO1263JUNCTION AVE E01$0.00$6,600.00$6,600.00
162922110004HARRIS C RIVARD1268JUNCTION AVE E01$1,090.00$6,600.00$7,690.00
092922440109PAMELA J STACK1271JUNCTION AVE E01$0.00$6,600.00$6,600.00
162922110003KENNETH M NELSON1276JUNCTION AVE E01$1,090.00$6,600.00$7,690.00
092922440108PEGGY A JERUSAL1277JUNCTION AVE E01$0.00$6,600.00$6,600.00
162922110002ROY L WILLETT1282JUNCTION AVE E01$1,090.00$6,600.00$7,690.00
092922440107JAMIE R BRUNOTTE1285JUNCTION AVE E01$0.00$6,600.00$6,600.00
092922440040THOMAS GOULDING1192LARK AVE E01$0.00$6,600.00$6,600.00
092922440023MICHAEL J DONNER1193LARK AVE E01$0.00$6,600.00$6,600.00
092922440022KIRK O SMITH1199LARK AVE E01$0.00$6,600.00$6,600.00
092922440041EDWARD J ZIEBOL1200LARK AVE E01$0.00$6,600.00$6,600.00
092922440021JACOB JEPSON1203LARK AVE E01$0.00$6,600.00$6,600.00
092922440042EUGENE F BRUNJES1208LARK AVE E01$0.00$6,600.00$6,600.00
092922440020DAVID J GOETZKE1209LARK AVE E01$0.00$6,600.00$6,600.00
092922440043SPENCER PEHAM1214LARK AVE E01$0.00$6,600.00$6,600.00
092922440019TYRONE EVANS1215LARK AVE E01$0.00$6,600.00$6,600.00
092922440044HERBERT C YOCH1216LARK AVE E01$0.00$6,600.00$6,600.00
092922440018POLLY A ROUTZAHN1221LARK AVE E01$0.00$6,600.00$6,600.00
092922440045RUDOLPH F UNGAR1224LARK AVE E01$0.00$6,600.00$6,600.00
092922440017STEVEN H LITTLE1227LARK AVE E01$0.00$6,600.00$6,600.00
092922440046MELISSA J LILJEDAHL1232LARK AVE E01$0.00$6,600.00$6,600.00
092922440016TWIN CITIES HMONG ALLIANCE CH1233LARK AVE E01$0.00$6,600.00$6,600.00
092922440055ELIZABETH A MORRISON1248LARK AVE E01$0.00$6,600.00$6,600.00
092922440159KURT FECHTER1251LARK AVE E01$0.00$6,600.00$6,600.00
092922440056ANGEL R REYNOSO1254LARK AVE E01$0.00$6,600.00$6,600.00
092922440140PAO VANG1259LARK AVE E01$0.00$6,600.00$6,600.00
092922440057AMBER FISCHER1260LARK AVE E01$0.00$6,600.00$6,600.00
092922440139TONG HER1265LARK AVE E01$0.00$6,600.00$6,600.00
092922440058ARNOLD R OMATH1270LARK AVE E01$0.00$6,600.00$6,600.00
092922440138CHAI S THAO1273LARK AVE E01$0.00$6,600.00$6,600.00
092922440059CHARLES E DOBIHAL1276LARK AVE E01$0.00$6,600.00$6,600.00
092922440137KOURY TOOMEY1279LARK AVE E01$0.00$6,600.00$6,600.00
092922440060WALTER P LINDEMAN1284LARK AVE E01$0.00$6,600.00$6,600.00
092922440002BERET POPPA1287LARK AVE E01$0.00$6,600.00$6,600.00
92922430028MARY C PUGACZEWSKI0LELAND RD E01$0.00$6,600.00$6,600.00
PacketPageNumber68of266
PENDING ASSESSMENT ROLL
Agenda Item H1
CITY PROJECT 09-15
Attachment 3
MULTI-FAMILY
RESIDENTIALSTORMSTREETTOTAL
Parcel IDTAXPAYERStreet NumberStreetFRONT
UNITSASSESSMENTASSESSMENTASSESSMENT
FOOTAGE
092922430019PAUL F BAUDE1117LELAND RD E01$0.00$6,600.00$6,600.00
092922430038RONALD R KENDRICK1120LELAND RD E01$0.00$6,600.00$6,600.00
092922430036WILLIAM S ADAMS1126LELAND RD E01$0.00$6,600.00$6,600.00
092922430020ROGER C BREMER1129LELAND RD E01$0.00$6,600.00$6,600.00
092922430035CLIFFORD J MCGINNIS1134LELAND RD E01$0.00$6,600.00$6,600.00
092922430023NANCY B FOX1135LELAND RD E01$0.00$6,600.00$6,600.00
092922430033KENNETH H BJORK1140LELAND RD E01$0.00$6,600.00$6,600.00
092922430032SHAWN P JENSEN1152LELAND RD E01$0.00$6,600.00$6,600.00
092922430031BETTY J OIEN1160LELAND RD E01$0.00$6,600.00$6,600.00
092922430025RICHARD L FOSSE1161LELAND RD E01$0.00$6,600.00$6,600.00
092922430030PAUL BABIN1170LELAND RD E01$0.00$6,600.00$6,600.00
092922430029JACOB D SARRACK1172LELAND RD E01$0.00$6,600.00$6,600.00
092922440085VIVIAN M IGWACHO1187LELAND RD E01$0.00$6,600.00$6,600.00
092922440127ROGER B OLSEN1190LELAND RD E01$0.00$6,600.00$6,600.00
092922440128ROSS W ELLWANGER1194LELAND RD E01$0.00$6,600.00$6,600.00
092922440084BETTY EDDY1197LELAND RD E01$0.00$6,600.00$6,600.00
092922440129ROBERT J SMITH1200LELAND RD E01$0.00$6,600.00$6,600.00
092922440083MITCHELL MILES MULLIGAN1201LELAND RD E01$0.00$6,600.00$6,600.00
092922440082PETER P SARNE1205LELAND RD E01$0.00$6,600.00$6,600.00
092922440157LORRAINE A HUSS1206LELAND RD E01$0.00$6,600.00$6,600.00
092922440081CLAYTON E VESEL1211LELAND RD E01$0.00$6,600.00$6,600.00
092922440132DAVID T BREWITZ1212LELAND RD E01$0.00$6,600.00$6,600.00
092922440080PAULA M MCALLISTER1215LELAND RD E01$0.00$6,600.00$6,600.00
092922440133FEDERAL HOME LOAN MTG CORP1218LELAND RD E01$0.00$6,600.00$6,600.00
092922440079NEAL ALAN LEWIS1221LELAND RD E01$0.00$6,600.00$6,600.00
092922440134EARL E WEIBEL1222LELAND RD E01$0.00$6,600.00$6,600.00
092922440078PAUL T SCHAEFER1227LELAND RD E01$0.00$6,600.00$6,600.00
092922440135ARIEL C PADILLA1228LELAND RD E01$0.00$6,600.00$6,600.00
092922440136BRADLEY A KELBE1232LELAND RD E01$0.00$6,600.00$6,600.00
092922440077BRYAN WALLACE1233LELAND RD E01$0.00$6,600.00$6,600.00
092922440076JAY R GRUETT1237LELAND RD E01$0.00$6,600.00$6,600.00
092922440113ROBERT W HART1246LELAND RD E01$0.00$6,600.00$6,600.00
092922440068JERRY L MARKIE1247LELAND RD E01$0.00$6,600.00$6,600.00
092922440067TEGEITU WORKU1251LELAND RD E01$0.00$6,600.00$6,600.00
092922440114MARVEL J GARDNER1252LELAND RD E01$0.00$6,600.00$6,600.00
092922440115TROY M GLAUS1260LELAND RD E01$0.00$6,600.00$6,600.00
09292244006644 1840XR BATTISTA LLC1261LELAND RD E01$0.00$6,600.00$6,600.00
092922440065JAMES J WULFING1263LELAND RD E01$0.00$6,600.00$6,600.00
092922440116ROBERT J JOHNSON1268LELAND RD E01$0.00$6,600.00$6,600.00
092922440117EDWARD J KOENIG1276LELAND RD E01$0.00$6,600.00$6,600.00
092922440064JAMES L KEMP 1277LELAND RD E01$0.00$6,600.00$6,600.00
092922440118DAVID J SCHMIDT1284LELAND RD E01$0.00$6,600.00$6,600.00
092922440063LARRY JASINSKI1285LELAND RD E01$0.00$6,600.00$6,600.00
162922140052MICHAEL J HERRON1106RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140051PAUL W WOODWARD1110RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140053RAYMOND E TROTTER1202RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140054BERNARD E KELCHER1210RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140020G W RASMUSSEN1211RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140055MARGARET M BARR1216RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140021DONAVAN & COGAN1219RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140056STEPHEN M OERTER1224RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140022REID E ANDERSON1227RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140057MILLARD B ODEAN1230RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140023BRIGITTE E DEEG1233RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140058KAY STACK1236RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140024SAO XIONG1241RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140059RICHARD L PELOQUIN1244RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140025GLORIA A JOHNSON1249RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140060TIMOTHY S KERSHAW1250RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140026DOROTHY H MILLER1255RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140061ERIC ANDRUS1258RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140062ROGER W ZENTZIS1264RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140063STEVEN E GARBERS1270RYAN AVE E01$1,090.00$6,600.00$7,690.00
162922140037KENNETH J SASIK1203SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140016MARJORIE A JONES1210SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140036CHRISTOPHER R SAGER1211SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140015PHILIP A DEZELAR1216SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140035KEVIN PURINTON1219SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140014JOHN M VRUNO1222SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140034RICHARD URBANIAK1225SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140013JAMES A KABITZ1226SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140033DAVID GOBLIRSCH1231SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140012MEGAN NELSON1232SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140032MARY ANN GRUBER1237SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140011KENNETH V COLLINS1238SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140031DREW S WHITSON1243SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140010DREW S WHITSON1246SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922110047JAMES E SEXTON1249SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922110048VINCENT RODRIGUEZ1255SHRYER AVE E01$1,090.00$6,600.00$7,690.00
162922140040STEVEN M GUNN1206SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110063SCOTT W ROSTRON1211SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922140041PATRICIA MARIE HIRSCH1212SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110046ANGEL V LOZANO1218SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110064EDWIN F GROLLA1219SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110045MARK F WINTER1224SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110065WILLIAM F WILL1225SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110044JENNIFER R CLEM1230SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110066DENNIS C KRAMER1231SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
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PENDING ASSESSMENT ROLL
Agenda Item H1
CITY PROJECT 09-15
Attachment 3
MULTI-FAMILY
RESIDENTIALSTORMSTREETTOTAL
Parcel IDTAXPAYERStreet NumberStreetFRONT
UNITSASSESSMENTASSESSMENTASSESSMENT
FOOTAGE
162922110043MARY LOUISE FORGA1236SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110067RICHARD A BOROWICZ1237SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110068CY THAO1243SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110042GERALD ODMARK1244SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110069DALE V DEREMER1249SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110041ROY R KRAJEWSKI1252SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110070SENG CHER HER1255SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
162922110071JONATHAN K ANDERSON1261SKILLMAN AVE E01$1,090.00$6,600.00$7,690.00
142922410058PERRY S DOTTERMAN0FURNESS ST N01$1,090.00$6,600.00$7,690.00
142922410043PETER A FISCHER1812FURNESS ST N01$1,090.00$6,600.00$7,690.00
142922410044SCOTT A ANDERSON1826FURNESS ST N01$1,090.00$6,600.00$7,690.00
142922410055CANVASBACK INVESTMENTS LLC1829FURNESS ST N10050$0.00$132,660.00$132,660.00
142922410045DEBORAH A WALLACE1842FURNESS ST N01$1,090.00$6,600.00$7,690.00
142922410046ANTOINETTE M EGGERT1846FURNESS ST N01$1,090.00$6,600.00$7,690.00
142922410059PERRY S DOTTERMAN1850FURNESS ST N01$1,090.00$6,600.00$7,690.00
142922410048PHOENIX RESIDENCE INC1866FURNESS ST N01$1,090.00$6,600.00$7,690.00
142922410049WENDY BURTON1872FURNESS ST N01$1,090.00$6,600.00$7,690.00
142922410050AARON L VANHOUTEN1880FURNESS ST N01$1,090.00$6,600.00$7,690.00
142922410051WENDY M SEDERSTROM1884FURNESS ST N01$1,090.00$6,600.00$7,690.00
142922440047PHOENIX RESIDENCE INC1685HOWARD ST N01$0.00$6,600.00$6,600.00
142922440048BOB A M SERREYN1695HOWARD ST N01$0.00$6,600.00$6,600.00
142922440013DELBERT D MITCHELL JR1700HOWARD ST N01$0.00$6,600.00$6,600.00
142922440014THOMAS F FREMONT1702HOWARD ST N01$0.00$6,600.00$6,600.00
142922440036CANDICE R RICHARDSON1709HOWARD ST N01$0.00$6,600.00$6,600.00
142922440015DAVID HALPER1714HOWARD ST N01$0.00$6,600.00$6,600.00
142922440035KATHRYN A MORSCHING1715HOWARD ST N01$0.00$6,600.00$6,600.00
142922440016AARON L VANHOUTEN1724HOWARD ST N01$0.00$6,600.00$6,600.00
142922440034ROBERT S ANDERSON1725HOWARD ST N01$0.00$6,600.00$6,600.00
142922440017JAMES R BELL1732HOWARD ST N01$0.00$6,600.00$6,600.00
142922440033ROBERT K CAMPBELL1737HOWARD ST N01$0.00$6,600.00$6,600.00
142922440084RACHEL B JOHNSON 1742HOWARD ST N01$726.67$6,600.00$7,326.67
142922440032BRUCE S CASSELTON1745HOWARD ST N01$0.00$6,600.00$6,600.00
142922440083PATRICIA A MCDONOUGH1750HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922440031WARREN R LINDORFF1753HOWARD ST N01$0.00$6,600.00$6,600.00
142922440019ANITA M MAGNUSON1756HOWARD ST N01$0.00$6,600.00$6,600.00
142922440030MARK P ROGERS1759HOWARD ST N01$0.00$6,600.00$6,600.00
142922440020MICHAEL REGENAUER1762HOWARD ST N02$545.00$13,200.00$13,745.00
142922440029TERRY M JOHNSON1765HOWARD ST N01$0.00$6,600.00$6,600.00
142922440021ERIC GAVIC1772HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922440028JERROL J HANSON1783HOWARD ST N01$0.00$6,600.00$6,600.00
142922410040RUSSELL N JOHNSON1811HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410020THOMAS E MADIGAN1818HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410039LEO GUZMAN1821HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410021KAREN M HARALDSEN1830HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410038RANDY E DAVIS1831HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410022VINCENT P LAVIANO1838HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410023AUDREY J SORENSEN1848HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410037LUKE J O'NEILL1849HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410024BRUCE A BAILEY1860HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410036DIANE TARNOWSKI1863HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410025FRANCES A MARSDEN1872HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410035NANCY C JUNGMANN1875HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410026THERESA R MERRIGAN1880HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410034KRISTINE M ROLF1885HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410027HOWARD A PANKONIN1894HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410033BENJAMIN R CATTOOR1895HOWARD ST N01$1,090.00$6,600.00$7,690.00
142922410031JAMES A CARLSON1913HOWARD ST N01$1,090.00$6,600.00$7,690.00
* 142922440001GORDON E CARIVEAU1785MCKNIGHT RD N01$0.00$3,642.83$3,642.83
** 142922410057CHRISTEL M BORGHEIINCK1805MCKNIGHT RD N01$0.00$3,686.71$3,686.71
142922410042SHERYL THOMPSON2175RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
142922440027RICHARD D PETERSON2178RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
142922440026ROBERT J FRETZ2180RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
142922440025ISAIAH T MAENDEL2190RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
142922410041MARK A CHRISTOPHERSON2199RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
142922410019JAMES ALFRED VEREIDE2209RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
142922440024BARBARA J PERICHILLI2210RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
142922440023ANITA MARIE BAUER BARTKEY2216RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
142922410018GERALD L OCH2217RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
142922440022MILDRED GUND2222RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
142922410017ROBERT E STARK2225RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
142922410016CYRIL POVLITZKI2233RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
142922440003LISA K MANLEY2234RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
142922440002MARYJEAN SHEPPARD2242RIPLEY AVE E01$1,090.00$6,600.00$7,690.00
TOTALS1185 337
$213,821.67$2,363,239.14$2,577,060.81
TOTAL =$2,577,060.81
2009 ASSESSMENT RATES:
RESIDENTIAL STORM SEWER ASSESSMENT = $1,090 PER UNIT
RESIDENTIAL FULL STREET RECONSTRUCTION = $6,600 PER UNIT
RESIDENTIAL PARTIAL STREET RECONSTRUCTION = $4,950 PER UNIT
MULTI-FAMILY STORM SEWER = $21.80/FRONT FOOT
MULTI-FAMILY FULL STREET RECONSTRUCTION = $132.00/FRONT FOOT
MULTI-FAMILY PARTIAL STREET RECONSTRUCTION = $99.00/FRONT FOOT
CREDIT PER THE CONSTRUCTION COST INDEX (CCI): YEAR 1991=$4,835; YEAR 2009=$8,570
* PARCEL ID 142922440001 - 1991 ASSESSMENT = $1,668.37, ASSESSMENT CREDIT PER CCI = $2,957.17, ADJUSTED 2009 ASSESSMENT = $3,642.83
** PARCEL ID 142922410057 - 1991 ASSESSMENT = $1,643.61, ASSESSMENT CREDIT PER CCI = $2,913.29, ADJUSTED 2009 ASSESSMENT = $3,686.71
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Agenda Item H1
Attachment 4
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Agenda Item H1
Attachment 4
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Agenda Item H1
Attachment 5
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Agenda Item H1
Attachment 5
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Attachment 5
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Attachment 5
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Agenda Item H1
Attachment 6
AGREEMENT
This Agreement, dated the ______ day of __________, 2010, is between the City
City
of Maplewood, a Minnesota municipal corporation (hereinafter “”) and Margaret J.
Owner
Fett, property owner (hereinafter “”) of 2057 Duluth Street.
WHEREAS,
the Owner property described by address and parcel identification
numbers is: 2057 Duluth Street, Maplewood, Minnesota: PIN# 162922110113;
WHEREAS,
a 6’ platted easement exists on the 2057 Duluth Street property;
WHEREAS,
a portion of the Owners’ garage is located within the platted 6’
easement;
WHEREAS,
an existing corrugated metal storm sewer pipe is located within the
easement;
WHEREAS,
the storm sewer pipe is in disrepair and in need of replacement;
WHEREAS,
the storm sewer pipe must be excavated for removal and
replacement in order to properly transport the neighborhood drainage;
WHEREAS,
the garage structure of approximately 650 square feet needs to be
relocated to accommodate pipe removal and replacement;
WHEREAS,
competitivequotes have been obtained to determine the
replacement cost of the garage structure;
WHEREAS,
additional easement must be obtained to accommodate future
maintenance, repair, or replacement needs of the storm sewer pipe;
WHEREAS,
the existing bituminous driveway of the Owner must be replaced as
part of the storm sewer pipe replacement;
NOW THEREFORE,
the City and Owner agree to make the following
agreement:
1.The Owner agrees to a waiver of trespass (which allows right of entry onto Owner
Property) in order to demolish the garage, remove the existing driveway and
debris, and to build the new storm sewer pipe.
2.The City, at its cost, shall demolish the existing garage and driveway, and remove
debris as part of City Project 09-15. The owner agrees to clean out the garage to
include the removal of all non-structural items and other items wished to be
salvaged by the Owner by a date not later than May 24, 2010.
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Agenda Item H1
Attachment 6
3.The Owner shall dedicate an 8’ by 135’ (1080 square feet more or less) drainage
and utility easement to the City shown in Exhibit A. The City shall pay the
$100.00
Owner for said easement.
a.The City shall pay for said easement within 30 days of its dedication from
the Owner to the City.
4.A replacement garage structure shall not be placed within the limits of the
drainage and utility easement shown in Exhibit A.
5.The City shall not unreasonably withhold or delay permits for a replacement
garage structure. The City shall work in good faith with the Owner and its
contractor.
$515.00
6.The City shall pay the Owner in an amount of to cover expenses for
temporary storage of garage items.
a.The City shall pay the Owner within 30 days of signing of this agreement.
not to exceed $16,780.00
7.The City shall pay an amount to the Owner to
compensate for the actual replacement expense of the garage structure. This
amount is based on the average of four bid solicitations.
a.The payment of this amount shall be a lump sum of $10,000.00 to the
Owner by the City within 30 days of signing of this agreement but not
before dedication of the drainage and utility easement to the City by the
Owner. After completion of the garage replacement the Owner will be
paid up to an amount of $6,780.00 based on the final invoice for garage
replacement.
not to exceed $3,500.00
8.The City shall pay an amount to the Owner to
compensate for the actual replacement expense of a bituminous driveway.
a.Payment will be made to the Owner by the City upon the Owner supplying
to the City a copy of the final invoice.
9.It is understood that the Owner shall contract directly with outside parties
(qualified licensed contractors), not the City, to build a replacement garage
structure and to construct a new driveway.
10.Severability. If any term of this Agreement is found to be void or invalid, such
invalidity shall not affect the remaining terms of this Agreement, which shall
continue in full force and effect.
11.Arbitration. It is agreed by the parties that any differences, dispute or claim
which arises under and pursuant to this Agreement or as to the performance
thereof by the parties hereto shall be submitted for arbitration to a board of
arbitrators consisting of three (3) persons, one selected by the party interested in
one side of the dispute, one by the party interested in the other side of the dispute,
and a third person mutually selected and agreed upon by the first two arbitrators.
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Agenda Item H1
Attachment 6
Any party shall notify the other party in writing, served by U.S. Mail, certified or
registered, postage prepaid, of a dispute, stating the nature of the claim or dispute
and the name and address of selected arbitrator. The other party shall serve notice
of its selected arbitrator and opposition or other interest in the claim or dispute.
The two arbitrators shall select a third disinterested arbitrator within fifteen (15)
days after the response notice stated above.
Arbitration shall be commenced within forty-five (45) days of the original notice
pursuant to the previous paragraphs hereof, and all proceedings shall be governed
by Minnesota Statutes, Chapter 572. The decision of any two arbitrators shall be
binding and conclusive with respect to all claims and disputes submitted in such
arbitration proceedings. If a party does not respond to an arbitration notice, then
the party first serving the arbitration notice under the previous paragraph shall be
entitled by Motion to petition a court of competent jurisdiction for its order
selecting and appointing an arbitrator for said defaulting party. Any such
determination by the Court shall be final, binding and conclusive as to all parties
in interest. Expenses for the arbitration shall be divided equally among the
parties.
12.The terms and conditions of this Agreement shall be binding on the parties hereto,
their respective successors and assigns and the benefits and burdens shall run with
the land and may be recorded against the title to the property.
13.Notices. Whenever it shall be required or permitted by this Agreement that notice
or demand be given or served by either party to or on the other party, such notice
or demand shall be delivered personally or mailed by United States mail to the
addresses hereinafter set forth by certified mail. Such notice or demand shall be
deemed timely given when delivered personally or when deposited in the mail in
accordance with the above. The addresses of the parties hereto for such mail
purposes are as follows, until written notice of such address has been given:
As to the City: City Manager
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
As to the Owner: Margaret J. Fett
2057 Duluth Street
Maplewood, MN 55109
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Agenda Item H1
Attachment 6
14.The City’s and Owner’s obligations under this Agreement shall be conditioned,
for the sole benefit of the City and Owner, upon the following:
A. Contingent upon City Project 09-15 being awarded by the Maplewood
City Council in order to commence with the project improvements.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
MARGARET J. FETT CITY OF MAPLEWOOD
By:______________________________ By:_____________________________
Margaret J. Fett Date Will Rossbach Date
Its: Owner, 2057 Duluth Street Its: Mayor
By:______________________________
James Antonen Date
Its: City Manager
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AgendaItemH.2
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/Deputy Public Works Director
Shann Finwall, AICP, Environmental Planner
Stormwater Ordinance – First Reading
SUBJECT:
DATE: May 3, 2010 for the May 10 City Council Workshop
INTRODUCTION
The city adopted the surface water management plan as part of the 2030 Comprehensive Plan in
January 2010. Implementation requirements of the surface water management plan call for an update
to the city’s stormwater management policies to ensure all requirements of the plan are being met.
BACKGROUND
The Environmental and Natural Resources (ENR) Commission worked with staff to refine the
stormwater engineering standards and ordinance language during two separate meetings in February
and March 2010. The ENR Commission recommended approval of the stormwater ordinance on
March 24, 2010.
DISCUSSION
Stormwater Management Policies
Stormwater management is touched on briefly in the city’s environmental protection ordinance and
more in depth in the city’s engineering standards. The stormwater ordinance is an authoritative rule
which a land owner or developer must comply with, unless a variance from the ordinance is obtained
from the city council. Engineering standards are guidelines for development, including the preparation
of engineering plans for construction in the city.
To begin the stormwater management policy updates, the ENR Commission reviewed updated
stormwater engineering standards in January 2010. The standards are detailed and designed to
ensure developers submit the appropriate engineering plans and comply with the city’s construction
guidelines (Attachment 1). The stormwater standards will be implemented into the overall engineering
standards. The main regulating principles were pulled from the standards and included in the new
stormwater ordinance (Attachment 2)
Stormwater Ordinance
Following is a summary of the main points highlighted in the stormwater ordinance:
Applicability.
1. The proposed standards and ordinance would apply to projects which result in
new development and redevelopment on projects which encompass one-half acre (21,780
square-feet) or more of disturbed area or 5,000 square-feet or more of new impervious surface.
Runoff Rate.
2. Runoff rates resulting from a project subject to the standards shall not exceed the
pre-project runoff rates for the 2-year, 10-year, and 100-year critical duration storm events.
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Water Quality Treatment.
3.The city’s existing standards require the removal of 80% total
suspended solids. The new standards and ordinance will require treatment through infiltration
practices for runoff volumes of at least 1.0 inch over all new impervious and redevelopment
impervious portions of a project. This is a new requirement by the Minnesota Pollution Control
Agency (MPCA) under the city's National Pollutant Discharge Elimination System (NPDES)
permit program, in order to conform to non-degradation requirements. Filtration practices must
be designed for partial recharge (e.g., bioretention basin with under drains). These practices
will receive 70% credit for the runoff volume treatment requirement of 1.0 inch. For projects
where infiltration or filtration is not feasible, or is prohibited as described in the stormwater
management standards, the project must provide treatment systems that remove 90% total
suspended solids and 60% total phosphorus on an annual basis.
Erosion Control.
4. Erosion control standards apply to all land disturbance activity unless
specifically exempted by the definition of the term “land disturbance activity” in the City’s
Erosion and Sedimentation Control Ordinance.
Illicit Discharges.
5. No draining or discharging into the storm sewer any pollutants or waters
containing pollutants, other than stormwater. The following discharges are exempt:
a. Water line flushing performed by a government agency, other potable water sources
such as landscape irrigation or lawn watering, diverted stream flows, rising ground
water, ground water infiltration to storm drains, uncontaminated pumped ground water,
foundation or footing drains (not including active groundwater dewatering systems),
crawl space pumps, air conditioning condensation, springs, natural riparian habitat or
wetland flows, and any other water source not containing pollutants.
b. Discharges or flows from fire fighting, and other discharges specified in writing by the
city as being necessary to protect public health and safety.
Coal Tar Sealants.
6. The use of coal tar sealers on asphalt driveways is a common practice.
Coal tar sealant products contain polycyclic aromatic hydrocarbons (PAHs), which are a group
of organic chemicals formed during the incomplete burning of coal, oil, gas, or other organic
substances. Scientific studies have demonstrated a relationship between the use of these
products on stormwater runoff and certain health and environmental concerns (Attachment 3).
The coal tar sealer section of the ordinance will prohibit any person from applying this material
to any driveway, parking lot, or other surface in the city. The purpose of the ordinance is to
protect, restore, and preserve the quality of our waters.
Coal Tar Sealant Research
A 2005 article published in the Environmental Science and Technology Journal sites research
conducted by the United State Geological Survey on the concentrations of PAHs found in runoff
(Attachment 4). It was found that coal tar based sealant produced PAH runoff concentrations
65 times higher than an unsealed lot. The study concluded that sealants may be a primary
source of contaminants in urban bodies of water, (“Parking Lot Sealcoat: An Unrecognized
Source of Urban Aromatic Hydrocarbons”, USGS, 2005). Based on scientific peer reviewed
research, this substance has been found to be toxic, mobile, and has a negative effect on the
environment.
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Following are cities that have banned coal tar and interviews with some of the city
representatives:
Austin, Texas: In a telephone interview, Tom Ennis, Austin’s Environmental Resource
Division Manager, stated that their PAH ban took effect in 2006. Austin was the first city in
the country to implement a coal tar ban.
Also speaking during the telephone interview was Tom Bashara, City Inspector. Mr.
Bashara indicated that Austin has ten-person pollution prevention and reduction team for
the city with a population of 600,000 people. These inspectors keep an eye out for new
sealant activities and have a field test kit (scraping samples) to understand if it is asphalt or
coal tar based. Coal tar does not dissolve like the asphalt based test chips, so it is a good
indicator.
Mr. Ennis stated that there are companies from out of town that will come into Austin to
seal driveways, many of whom are unaware of the ban. For this reason, installing coal tar
ban signs at the main source of the product (producers and suppliers) is important.
Education needs to extend beyond city limits. Since the ban took place, there have been
five violations to the ordinance. To remedy the violation, the city requires the applicator
cease the sealant work, but ultimately the property owner is liable.
White Bear Lake, Minnesota: White Bear Lake, our neighboring city to the north, passed a
coal tar ban on the use and sale of coal tar based sealants on April 27, 2010 (Attachment
5). Maplewood’s proposed coal tar ban language is similar, except there is no provision for
the ban on the sale of the product, only the use.
In a telephone interview with Brent Thompson, Engineer and Ellen Richter, Assistant City
Manager, they noted that city representatives and others met with the Pavement Coating
Technology Council on March 12, 2010, to discuss the ban. The Council represents the
industry and does not believe this product should be banned.
Representatives of the Pavement Coating Technology Council attended the meeting in
White Bear Lake on April 27 to present their case. The White Bear Lake City Council
ultimately voted to implement the ban on a 4-1 vote after a two-hour debate on the issue.
Dale Thompson with the MPCA attended the meeting to address technical questions.
Washington, D.C
Dane County, Wisconsin
Bee Cave, Texas
Business response to Maplewood’s proposal to ban coal tar sealants:
Menards: The general manager of the Menards store in Maplewood stated that they no
longer carry coal tar based products. This product was also pulled from the shelves at
Lowes and Home Depot stores over the past few years. All of these stores carry asphalt
based sealers, which is the preferred alternative.
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Blacktop Driveway, Inc., a local driveway company located on Frost Avenue: A
representative from Blacktop Driveway stated that they support the ban. The company has
already transitioned to asphalt based product. The representative stated that the product
supplier is SealMaster, located off Cleveland Avenue in Saint Paul, which is a main supplier
of sealant product in the metro area.
SealMaster: The service sales manager of SealMaster explained that they make the
asphalt based product in the twin cities and have moved away from coal tar based product.
About 95 percent of their business is asphalt emulsion. There are two other large suppliers
located outside of the twin cities that do carry coal tar based sealers.
Resident and Business Notification
The prohibition of coal tar sealant will affect local businesses and residents. As such, city staff
has included an article in the May City News and on the city website to notify the public of the
date and time of the first reading of the ordinance on May 10.
Placement of Ordinance in the City Code
The current city code references stormwater management in Chapter 12 (Buildings and Building
Regulations), Article VII (Environmental Protection Ordinance), Section 12-307(f) (Nationwide Urban
Runoff Program). This section will become obsolete with the new stormwater ordinance, and as such
should be deleted in its entirety from the city code. Staff proposes to relocate the new stormwater
ordinance to the Environment Chapter (Chapter 18).
Maplewood’s city code is scheduled for recodification later this year. Recodification is the process of
adding new ordinances to the code and ensuring the placement of these codes with the appropriate
chapter and section numbers are accurate. During the recodification process, staff proposes to place
all of the environmental ordinances under the environment chapter (Chapter 18). In addition to the new
stormwater ordinance, other environmental ordinances relocated to this chapter will include tree
protection, wetlands, slopes, flood and shoreland overlay districts. The proposed outline for the
environment chapter is attached (Attachment 6).
RECOMMENDATION
Adopt the first reading of the attached stormwater ordinance (Attachment 2). This ordinance revises
portions of the Environmental Protection and Critical Area (Article VII) dealing with the Nationwide
Urban Runoff Program (Section 12-307(f)). This amendment also moves this section of the article in its
entirety to the Environment Chapter (Chapter 18) of the city code.
Attachments:
1. Stormwater Management Engineering Standards (April 2010)
2. Stormwater Ordinance (April 2010)
3. MSNBC Report on PAHs
4. Published PAH Study Journal of Environmental Science and Technology
5. White Bear Lake Adopted PAH Ban Ordinance
6. Environment Chapter Outline
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Attachment 1
Maplewood Engineering Regulations
April 9, 2010
Maplewood Stormwater Management Standards
The City of Maplewood has developed specific requirements in this section that apply to
development and redevelopment projects. These standards are intended to help achieve
the water resource goals of the City’s Surface Water Management Plan (SWMP) and help
the City maintain compliance with the National Pollutant Discharge Elimination System
(NPDES) municipal permit program. These standards highlight important aspects of the
requirements for stormwater quality, discharge rate and volume control, erosion control,
and illicit discharge.
These standards do not replace or supersede City ordinances, watershed district
regulations, state and federal rules or permits required for the project. For a more
detailed listing of requirements see the specific policies of the City’s SWMP and the
applicable City ordinances, or consult with City staff on your specific project.
To accomplish the goals of the SWMP, it is important to the City to have consistent
approaches to evaluating proposed development and redevelopment projects. Therefore,
all hydrologic, hydraulic and water quality analysis must be prepared and submitted in a
format that will allow for a timely and efficient review by City staff.
Project designers and/or developers are encouraged to schedule and complete a pre-
design meeting with the City before any data will be accepted. The purpose of the
meeting is to specifically address approvals and permits, pond requirements, trunk storm
drain analysis, wetland impacts, water quality treatment, erosion control and discharge to
lakes and sensitive wetland resources.
1)General
a)Erosion control standards apply to all land disturbance activity unless specifically
exempted by the definition of the term “land disturbance activity” in the City’s
Erosion and Sedimentation Control Ordinance.
b)The City’s water quality treatment and rate control requirements apply to projects
which result in twenty-one thousand, seven hundred eighty (21,780) square feet or
more of disturbed area or five thousand (5,000) square feet or more of new
impervious surface, and
c)Projects conducting mill and overlay or other surface pavement treatments, where
aggregate base is left undisturbed, on existing impervious areas are exempt from
the City’s water quality treatment and rate control requirements. However,
requirements must be met if the project impacts the base and/or sub-base
materials for 21,780 square feet or more of disturbed area.
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d)Projects in the Floodplain Overlay District or Shoreland Overlay District may
have additional requirements which are defined in the City’s Floodplain and
Shoreland Ordinances.
e)Any work within a wetland, surface water, or Federal Emergency Management
Agency (FEMA) designated floodplain may require permits to be obtained from,
but not limited to the City, watershed district, Department of Natural Resources
(DNR) and Corps of Engineers. All applicable permits for the specific project
must be obtained prior to commencing land disturbance, construction, grading,
clearing, or filling activities.
f)The owner shall submit the information listed in Section 8 of these Standards to
the City for review.
2)Water Quality Treatment.
a)Infiltration/Volume Control Requirement
1)For all new impervious portions of a project, a runoff volume of one (1) inch
must be treated through infiltration practices.
2)For all redevelopment impervious portions of a project, a runoff volume of 1
inch must be treated through infiltration practices.
3)Filtration practices that are designed for partial recharge (e.g., bioretention
basin with under drains) shall receive seventy percent (70%) credit for
infiltration/volume control. Trees and shrubs are encouraged to be
incorporated into filtration practice designs.
b)Pollutant Removal Requirements. For projects that have met the
infiltration/volume control requirements above, the pollutant removal
requirements are considered to be met. For projects where infiltration or filtration
is not feasible or is prohibited (see Item 5.a.), the following pollutant removal
standards (based on a standard Nationwide Urban Runoff Program, NURP,
particle size distribution) apply prior to reaching a downstream receiving water:
1)For new development portions of a site, provide treatment to remove ninety
percent (90%) total suspended solids (TSS) and sixty percent (60%) total
phosphorus (TP) as modeled on an annual basis.
2)For redevelopment portions of a site, provide treatment to remove 90% TSS
and 60% TP as modeled on an annual basis.
3)Rate Control.
a)Discharge rates leaving the site must not exceed the current rates for the 2, 10 and
100-year, critical duration (24-hour) storm events, using a Type II storm
distribution and antecedent moisture conditions 2 (AMC-2).
b)On-site rate controls may not be needed if downstream (regional) facilities can be
shown to adequately detain/retain the runoff to existing conditions. In this case,
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the developer or design engineer shall submit a technical evaluation completed by
a qualified engineer which must be reviewed and approved by the City Engineer.
c)Where a flow rate variance involves inter-community issues or significant water
bodies, the regulatory jurisdiction shall have a review role. Any variances shall
be reflected in subsequent plan submittals.
4)Design Computations.
a)All hydrologic data shall be completed using NRCS methodology; i.e. HydroCAD
or TR20/TR55, XP-SWMM or a comparable, City approved method. Hydraulic
calculations will be accepted in the rational method format or in commonly used
software packages such as FHWA HY-8, Eagle Point or XP-SWMM or a
compatible, City approved method. These computations shall be submitted to the
City upon request.
b)Rainfall amounts for hydrologic analysis shall be based on Hershfield, D.M.,
1961, Rainfall Frequency Atlas of the United States for Duration of 30 Minutes to
24 Hours and Return Periods from 1 to 100 Years. Technical Publication No. 40
(TP-40). Maplewood analyses shall use the values in the following table.
Rainfall FrequencyRainfall (Inches)
2-Year 24-Hour2.9
10-Year 24-Hour4.3
100-Year 24-Hour6.0
c)For projects that do not meet the infiltration/volume control requirement, design
engineers and developers shall determine the pollutant removal efficiency of the
best management practices (BMPs) incorporated into the site plan using the
available industry standard models including P8 (and using a standard NURP
particle size distribution for the analysis) or a comparable model approved by the
City. As an alternative to preparing a site-specific model, the development may
provide a treatment volume (dead storage) of not less than two and one-half (2.5)
inches multiplied by the runoff coefficient calculated over the contributing
drainage area to the pond. For example, a one (1) acre impervious site with a
runoff coefficient of 0.90 that drains to a common treatment pond would be
required to provide a dead storage volume of 0.19 acre-feet or eight thousand two
hundred (8,200) cubic feet. The Natural Resources Conservation Service Method
may also be used upon City approval.
d)The volume reduction (in cubic feet) provided by surface infiltration practices
shall be computed using the Ramsey-Washington Metro Watershed District’s
(RWMWD) Volume Control Worksheet (available online at www.rwmwd.org).
An alternative computation method may be used if the method considers the same
factors as the RWMWD worksheet and provided the method is approved by the
City Engineer prior to the project information being submitted to the City for
review.
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e)Local storm sewer systems shall be designed for the 10-year storm event. The
Rational Method shall be the preferred methodology for the design of local
systems. Culvert crossings or storm systems in County or State right-of-way may
have a design frequency which differs from the City’s 10-year design storm. The
designer shall contact each agency/unit of government to determine the
appropriate design frequency for hydrologically-connected systems.
f)For culvert outlet velocities less than or equal to four (4) feet per second (fps),
check shear stress to determine if vegetation or riprap will be adequate. If
vegetation is used, temporary erosion control during and immediately following
construction shall be used until vegetation becomes established. For velocities
greater than four (4) fps, energy dissipaters shall be designed in accordance with
Mn/DOT Design Criteria.
g)High water elevations for landlocked areas (basins where no outlet exists) shall be
established by first estimating the normal or initial water surface elevation at the
beginning of a rainfall or runoff event using a documented water budget, evidence
of mottled soil, and/or an established ordinary high water level. The high water
level analysis shall be based on runoff volume resulting from a 100-year/10-day
runoff (7.2 inches and saturated or frozen soil conditions [CN=100]) and/or the
runoff resulting from a 100-year back-to-back event (6.0 inches followed by 6.0
inches). The high water elevation shall be the higher of these two conditions.
h)The lowest floor elevation (LFE) of all buildings shall be set:
1) At least two (2) feet above the 100-year high water elevation and at least one
(1) foot above a designated emergency overflow.
2)For landlocked basins, at least five (5) feet above the higher of the elevations
determined in Part 4.g.
5)Volume Control/Infiltration Practices Design Criteria.
a)Infiltration systems are prohibited:
1)Where the bottom of the infiltration basin is less than three (3) feet to bedrock
or the seasonally high water table;
2)Low permeability soils (i.e., Hydrologic Soil Group D soils) or where a
confining layer exists below the proposed basin;
3)Within fifty (50) feet of a public or private water supply well (Minn. Rules,
Chapter 4725);
4)Potential stormwater hot spots or contaminated soils;
5)Within ten (10) feet of a property line or building foundation; and
6)Within thirty-five (35) feet of a septic system tank or drain field.
b)Infiltration practices must be designed to draw down to the bottom elevation of
the practice within forty-eight (48) hours. The ponding depth shall be based on the
soil infiltration rate determined from site-specific soils investigation data taken
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from the location of proposed infiltration practices on the site (e.g., double ring
infiltrometer test). The maximum ponding depth, regardless of infiltration rate
shall be two (2) feet unless otherwise approved by the City Engineer. The soils
investigation requirement may be waived for residential property practices where
the maximum ponding depth is one (1) foot or less. The following infiltration
rates shall be used for the most restrictive underlying soil unless otherwise
supported by an in-situ infiltration test:
ASTM Unified
Soil
Rate Soil Textures Soil Class
Group
Symbols
1.63 in/hr GW, GP
Gravel, sand, sandy gravel, silty
A
gravel, loamy sand, sandy loam
0.80 in/hr GM, SW, SP
0.60 in/hr SM
BLoam, silt loam
0.30 in/hr ML, OL
Sandy clay loam
C 0.20 in/hr GC, SC
Clay loam, silty clay loam, sandy CL, CH, OH,
D 0.00 in/hr
clay, silty clay, or clay MH
Source:Minnesota Stormwater Manual, November 2005.
c)Infiltration practices shall have provisions for pretreatment of the runoff.
Examples of pretreatment include: a mowed grass strip between a curb-cut and a
small rain garden, a sump manhole or manufactured sediment trap prior to an
infiltration basin, and a sediment forebay as the first cell of a two-cell treatment
system. Where the infiltration system captures only clean runoff (e.g., from a
rooftop) pretreatment may not be required.
d)The design shall incorporate a diversion or other method to keep construction site
sediment from entering the infiltration system prior to final stabilization of the
entire contributing drainage area.
e)The design shall incorporate provisions that will prohibit construction equipment
from compacting the soils where infiltration practices are proposed.
f)A plan for maintenance of the system must be submitted that identifies the
maintenance activities and frequency of activities for each infiltration practice on
the site. A signed maintenance agreement will be required by the City.
6)Pond and Additional Infiltration System Design Criteria. Newly constructed or
expanded/modified ponds and basins shall be designed and constructed to meet the
following:
a)All ponds or basins shall:
1)Have a 3:1 maximum slope (above the normal water level [NWL] and below
the 10:1 bench, if a wet pond);
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2)Maximize the separation between inlet and outlet points to prevent short-
circuiting of storm flows;
3)Have an emergency overflow spillway identified and designed to convey
storm flows from events greater than the 100-year event; and
4)Be made accessible for maintenance and not be entirely surrounded by steep
slopes or retaining walls which limit the type of equipment that can be used
for maintenance. Vehicle access lane(s) of at least ten (10) feet shall be
provided, at a slope less than fifteen percent (15%) from the access point on
the street or parking area to the pond, to accommodate maintenance vehicles.
Maintenance agreements will be required when the pond is not located on City
property.
b)All wet ponds shall:
1)Have an aquatic bench having a 10:1 (H:V) slope for the first ten (10) feet
from the NWL into the basin;
2)Have inlets be placed at or below the NWL;
3)Have a skimming device designed to remove oils and floatable materials up to
a five (5) year frequency event. The skimmer shall be set a minimum of
twelve (12) inches below the normal surface water elevation and shall control
the discharge velocity to 0.5 feet per second.
4)Have an average four (4) feet of permanent pool depth (dead storage depth).
This constraint may not be feasible for small ponds (less than about three [3]
acre-feet in volume or less). In such cases, depths of three to four (3-4) feet
may be used. To prevent development of thermal stratification, loss of
oxygen, and nutrient recycling from bottom sediments, the maximum depth of
the permanent pool should be less than or equal to ten (10) feet.
7)Erosion and Sediment Control.
a)The City’s Erosion Control Ordinance shall be followed for all projects, including
those not regulated under the NPDES construction permit.
b)Prior to the start of any excavation or land disturbing activity for the site, the
owner or contractor must have in place a functional and approved method of
erosion and sediment control. The contractor must have received authorization
from the City prior to commencing construction activities.
c)Development projects subject to the NPDES Construction Permit shall meet the
requirements of the NPDES permit program, including the requirement to prepare
and follow a storm water pollution prevention plan (SWPPP). The owner shall
submit proof of receipt and approval by Minnesota Pollution Control Agency
and/or watershed district of the permit application prior to commencing
construction if required. A copy of the SWPPP prepared in accordance with the
NPDES permit requirements, shall be submitted to the City if requested by the
City Engineer.
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8)Storm Water Plan Submittals.
a)Property lines and delineation of lands under ownership of the project proposer.
b)Delineation of the subwatersheds contributing runoff from off-site, and proposed
and existing subwatersheds on-site.
c)Location, alignment and elevation of proposed and existing stormwater facilities.
d)Delineation of existing on-site wetlands, shoreland and/or floodplain areas.
Removal or disturbance of stream bank and shoreland vegetation should be
avoided. The plan shall address how unavoidable disturbances to this vegetation
will be mitigated per the City’s ordinances.
e)Existing and proposed inlet and outlet elevations
f)The 10-year and 100-year high water elevations on-site. For landlocked basins,
the higher of the elevations determined in Part 4.g. of these standards shall also be
identified.
g)The lowest floor elevation and low opening elevation of all buildings and
structures.
h)Existing and proposed site contour elevations related to NGVD, 1929 datum.
i)Construction plans and specifications of all proposed stormwater management
facilities.
j)Stormwater runoff volume and rate analyses for existing and proposed conditions.
k)All hydrologic and hydraulic computations completed to design the proposed
stormwater quality management facilities. Computations shall include a summary
of existing and proposed impervious areas.
l)All pollutant removal computations for practices not meeting the volume
control/infiltration requirement.
m)Provision of outlots or easements for maintenance access to detention basins,
retention basins, constructed wetlands, and/or other stormwater management
facilities.
n)Maintenance agreement between developer and City which addresses sweeping,
pond inspection, sediment removal and disposal, etc.
o)Inlets to detention basins, wetlands, etc., shown at or below the outlet elevation.
p)Identification of receiving water bodies (lakes, streams, wetlands, etc).
q)Identification of existing and abandoned wells, and septic tanks on the
development site.
r)Documentation indicating conformance with these standards.
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9)Prohibition of Illicit Discharges. No person shall throw, drain, or otherwise discharge,
cause, or allow others under its control to throw, drain, or otherwise discharge into
the municipal separate storm sewer system any pollutants or waters containing any
pollutants other than stormwater, i.e., swimming pool water which contains pollutants
not found in stormwater. The following discharges are exempt from the prohibition
provision above:
a)Water line flushing performed by a government agency, other potable water
sources, landscape irrigation or lawn watering, diverted stream flows, rising
ground water, ground water infiltration to storm drains, uncontaminated pumped
ground water, foundation or footing drains (not including active groundwater
dewatering systems), crawl space pumps, air conditioning condensation, springs,
natural riparian habitat or wetland flows, and any other water source not
containing pollutants;
b)Discharges or flows from fire fighting, and other discharges specified in writing
by the Cityas being necessary to protect public health and safety;
c)The prohibition provision above shall not apply to any non-stormwater discharge
permitted under an NPDES permit or order issued to the discharger and
administered under the authority of the State and the Federal Environmental
Protection Agency, provided that the discharger is in full compliance with all
requirements of the permit, waiver, or order and other applicable laws and
regulations, and provided that written approval has been granted for any discharge
to the (municipal/county) separate storm sewer system.
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Attachment 2
ORDINANCE NO. _____
An Ordinance Amending Article VII (Environmental Protection and Critical Area), Section
12-307(f) (Nationwide Urban Runoff Program)
The Maplewood city council approves the following changes to the Maplewood Code of
Ordinances:
This ordinance deletes portions of the Environmental Protection and Critical Area
(Article) VII dealing with the Nationwide Urban Runoff Program (Section 12-307(f)). This
ordinance also moves the stormwater management ordinance in its entirety to the
Environment Chapter (Chapter 18) of the city code.
Section 1. This section deletes portions of the Environmental Protection and Critical
Area ordinance at Section 12-307(f) (Nationwide Urban Runoff Program).
(f) Where feasible, all new stormwater detention ponds shall be designed and
constructed to meet the Nationwide Urban Runoff Program (NURP) design
criteria of removing at least 60 percent of the phosphorous. The engineer or
designer may use the Walker pondnet model or the Pitt pond model when
designing stormwater ponds, as noted by the Minnesota Pollution Control
Agency (MPCA) Protecting Water Quality in Urban Areas manual. The applicant
or applicant’s engineer shall providethe city engineer with the necessary
calculations to verify the pond design.
Section 2. This section creates a new stormwater management ordinance which will be
placed in the Environment Chapter (Chapter 18) of the city code.
Section 18-180. Applicability
. Stormwater management standards shall apply to new
development and redevelopment projects which result in one-half acre (21,780 square-feet) or
more of disturbed area or five thousand (5,000) square-feet or more of new impervious surface.
a. Runoff Rates. Runoff rates resulting from a project subject to the standards shall not
exceed the pre-project runoff rates for the 2-year, 10-year, and 100-year critical duration
storm events.
b. Water Quality Treatment. A runoff volume of at least one (1.0) inch, over all new
impervious and redevelopment impervious portions of a project, must be treated through
infiltration practices.
1) Filtration practices that are designed for partial recharge (e.g., bioretention basin
with under drains) shall receive seventy percent (70%) credit for the runoff
volume treatment requirement of 1.0 inch.
2) For projects where infiltration or filtration is not feasible, or is prohibited as
described in the stormwater management standards, the project must provide
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treatment systems that remove ninety (90%) total suspended solids (TSS) and
sixty percent (60%) total phosphorus (TP) on an annual basis.
Section 18-181. Erosion Control
. Erosion control standards apply to all land disturbance
activity unless specifically exempted by the definition of the term “land disturbance activity” in
the city’s erosion and sedimentation control ordinance.
Section 18-182. Illicit Discharges
. No person shall throw, drain, or otherwise discharge,
cause, or allow others under its control to throw, drain, or otherwise discharge into the municipal
separate storm sewer system any pollutants or waters containing any pollutants other than
stormwater. The following discharges are exempt:
a. Water line flushing performed by a government agency, other potable water sources,
landscape irrigation or lawn watering, diverted stream flows, rising ground water, ground
water infiltration to storm drains, uncontaminated pumped ground water, foundation or
footing drains (not including active groundwater dewatering systems), crawl space
pumps, air conditioning condensation, springs, natural riparian habitat or wetland flows,
and any other water source not containing pollutants;
b. Discharges or flows from fire fighting, and other discharges specified in writing by the
Cityas being necessary to protect public health and safety;
c. The prohibition provision above shall not apply to any non-stormwater discharge
permitted under an National Pollutant Discharge Elimination System (NPDES) permit or
order issued to the discharger and administered under the authority of the State and the
Federal Environmental Protection Agency, provided that the discharger is in full
compliance with all requirements of the permit, waiver, or order and other applicable
laws and regulations, and provided that written approval has been granted for any
discharge to the (municipal/county) separate storm sewer system.
d. These requirements do not replace or supersede other City ordinances, watershed
district rules or permit requirements, or state and federal rules or permits required for the
project.
Section 18-183. Regulating Use of Coal Tar Based Sealer Products
.
a. Purpose. The City understands that lakes, rivers, streams and other bodies of water are
natural assets which enhance the environmental, recreational, cultural and economic
resources and contribute to the general health and welfare of the community. The use of
sealers on asphalt driveways is a common practice. However, scientific studies on the
use of driveway sealers have demonstrated a relationship between stormwater runoff
and certain health and environmental concerns. Regulation of sealer products within the
City is needed in order to protect, restore, and preserve the quality of its waters.
b. Definitions. Except as may otherwise be provided or clearly implied by context, all terms
used in this ordinance shall be given their commonly accepted definitions. For the
purpose of Section 18-183 of this ordinance, the following definitions shall apply unless
the context clear indicates or requires a different meaning:
Asphalt-Based Sealer. A petroleum-based sealer material that is commonly used on
driveways, parking lots, and other surfaces and which does not contain coal tar.
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Coal Tar. A byproduct of the process used to refine coal.
Coal Tar-Based Sealer. A sealer material containing coal tar that has not been mixed
with asphalt and which is commonly used on driveways, parking lots and other surfaces.
PAHs (Polycyclic Aromatic Hydrocarbons). A group of organic chemicals formed during
the incomplete burning of coal, oil, gas, or other organic substances. Present in coal tar
and believed harmful to humans, fish, and other aquatic life.
c. Prohibitions.
1) No person shall apply any coal tar-based sealer to any driveway, parking lot, or
other surface within the City.
2) No person shall contract with any commercial sealer product applicator,
residential or commercial developer, or any other person for the application of
any coal tar-based sealer to any driveway, parking lot, or other surface within the
City.
3) No commercial sealer product applicator, residential or commercial developer, or
other similar individual or organization shall direct any employee, independent
contractor, volunteer, or other person to apply any coal tar-based sealer to any
driveway, parking lot, or other surface within the City.
d. Exemption. Upon the express written approval from both the City and the MPCA, a
person conducting bona fide research on the effects of coal tar-based sealer products or
PAHs on the environment shall be exempt from the prohibitions provided in Section 18-
183.
e. Asphalt-Based Sealcoat Products. The provisions of this ordinance shall only apply to
use of coal tar-based sealer in the City and shall not affect the use of asphalt-based
sealer products within the City.
f. Penalty. Any person convicted of violating any provision in this ordinance is guilty of a
misdemeanor and penalties shall conform to Section 1-15 of City Code: General
penalties for violations; continuing violations.
g. Severability. If any provision of this ordinance is found to be invalid for any reason by a
court of competent jurisdiction, the validity of the remaining provisions shall not be
affected.
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The city council approved the first reading of this ordinance on May 10, 2010
.
The city council approved the second reading of this ordinance on _________________.
Signed:
_______________________________ _______________________________
Will Rossbach, Mayor Date
Attest:
________________________________
Karen Guilfoile, City Clerk
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Attachment3
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Attachment 6
Draft Outline for the Maplewood City Code, Chapter 18 (Environment).
New Articles and Divisions are shown as underlined.
April 13, 2010
Chapter 18
ENVIRONMENT
Article I.In General
-
Sec. 18-118-25. Reserved.
Article II.Nuisances
Division 1.Generally
Sec. 18-26Unlawful to cause, create or commit.
Sec. 18-27Common law and statutory nuisances adopted by reference.
Sec. 18-28Unlawful to permit; cellars, drains cesspools or sewers.
Sec. 18-29Rental agents to disclose name of owner or principal to city manager upon
request.
Sec. 18-30Public nuisances generally.
Sec. 18-31Nuisances affecting health, safety, comfort or repose.
Sec. 18-32Nuisances affecting morals and safety.
Sec. 18-33Enforcement of article generally.
Sec. 18-34Continuing violations.
Sec. 18-35Notice to abate.
Sec. 18-36Abatement by council.
Sec. 18-37Abatement on premises.
Sec. 18-38Violations of article.
Sec. 18-39Loitering.
Sec. 18-40- 18-65. Reserved.
Division 2.Abandoned Motor Vehicles
Sec. 18-66Purpose.
Sec. 18-67Definitions.
Sec. 18-68Violation.
Sec. 18-69Taking into custody and impoundment.
Sec. 18-70Certain vehicles declared nuisances; abatement; removal.
Sec. 18-71Immediate sale of certain vehicles.
Sec. 18-72Additional remedies.
Sec. 18-73Police reports.
Sec. 18-74Notice to owner and lienholders.
Sec. 18-75Reclamation by owner or lienholder; preservation of lien rights.
Sec. 18-76Sale of vehicle.
Sec. 18-77Designation of poundkeeper.
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Sec. 18-78Bond of poundkeeper.
Sec. 18-79Insurance of poundkeeper.
Sec. 18-80Towing and storage charges generally.
Sec. 18-81Release of vehicle and service fee before vehicle towed away.
Sec. 18-82Abatement of towing and storage charges.
Sec. 18-83Release of vehicles.
Sec. 18-84Release form.
Sec. 18-85Police records.
Sec. 18-86- 18-110. Reserved.
Division 3.Noise Control
Sec. 18-111Prohibition generally; exception.
Sec. 18-112Construction activities.
Sec. 18-113Enforcement.
Sec. 18-114-18-140. Reserved.
Article III.Erosion and Sedimentation Control
Sec. 18-115Purpose.
Sec. 18-116Scope.
Sec. 18-117Erosion and sediment control plan.
Sec. 18-118Review of plan.
Sec. 18-119Modification of plan.
Sec. 18-120Escrow requirement.
Sec. 18-121Enforcemenht; penalty.
Sec. 18-122-18-175. Reserved.
Article IV.Air Pollution Control
Sec. 18-176Short title.
Sec. 18-177State regulations adopted.
Sec. 18-178Approval required to start fire.
Sec. 18-179Penalties for violations.
Sec. 18-180-18-XXX. Reserved.
Article V.Environmental Protection and Critical Areas
Division 1.Stormwater Management
Division 2.Wetlands and Streams
Division 3.Tree Protection
Division 4. Slopes
Division 5.Mississippi Critical Area
Division 6.Flood Plain Overlay District
Division 7.Shoreland Overlay District
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Agenda Item H.3
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
Steven Love, Assistant City Engineer
Jon Jarosch, Civil Engineer I
SUBJECT: Flood Plain Overlay District Ordinance and Flood Plain Rate Panel
Map Amendments - First Reading
DATE: May 3, 2010 for the May 10 City Council Meeting
INTRODUCTION
Flooding is the most frequent and costly disaster in Minnesota. The risk for flooding
changes over time due to erosion, land use, weather events, and other factors. The
likelihood of flooding has changed along with these factors.
The Federal Emergency Management Agency (FEMA) conducted a multi-year project to
re-examine Ramsey County’s flood zones and develop new flood plain rate panel maps.
In addition to the flood zone study, FEMA made amendments to the Code of Federal
Regulations dealing with flooding (Code 44, Section 60.3).
On December 17, 2009, FEMA notified the City of Maplewood that we must amend our
flood plain overlay district ordinance and adopt the new flood plain rate panel maps by
June 4, 2010. If the city does not meet this deadline, the city will be suspended from the
flood insurance program.
To aid in the ordinance update, the Department of Natural Resources (DNR) has
reviewed Maplewood’s current flood plain ordinance and recommended changes to
meet the new FEMA regulations. These changes have been added to the flood plain
overlay district ordinance (Attachment 1).
BACKGROUND
In 1986, the city adopted a flood plain ordinance and maps based on FEMA and DNR
requirements at that time.
In 2008 and 2009, FEMA conducted a flood plain study of Ramsey County, updated the
flood plain rate panel maps, and made amendments to the Code of Federal Regulations.
December 17, 2009, FEMA notified the City of Maplewood that we must amend our flood
plain overlay district ordinance and adopt the new flood plain rate panel maps by June 4,
2010, or the city would be suspended from the flood insurance program.
In February and March, 2010, the Environmental and Natural Resources (ENR)
Commission reviewed the flood plain ordinance amendments. The commission
recommended approval of the amendments during their March 24, 2010, meeting.
On April 20, 2010, the Planning Commission reviewed and recommended approval of
the flood plain overlay district ordinance amendments.
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DISCUSSION
Major Changes Proposed
The city’s flood plain overlay district ordinance is required to comply with the rules and
regulations of the National Flood Insurance Program (codified as 44 Code of Federal
Regulations Parts 59-78). Following is a summary of the changes required to comply
with the new regulations:
Adoption of new flood plain maps.
1. Attached for review is the new city-wide
flood plain map (Attachment 2). This map shows the entire city and the new
flood plain delineations. In April FEMA supplied the city with hard copies of flood
plain rate panel maps. These maps break the city up into several sections
showing detail at the property level. These maps will be available during the City
Council meeting.
In April FEMA also supplied the city with the new flood plain data in digital format.
Based on staff’s review of this new digital flood plain data to the 1986 data, staff
has determined that there are 103 properties in Maplewood that are now in a
flood plain and 169 properties that are now out of a flood plain. Federal law
requires flood insurance for anyone with a mortgage from a federally-regulated
lender for building(s) located in a flood plain. Of the 103 properties that are now
in a flood plain, there are five properties that have their main building (single
family home) in a flood plain.
The National Flood Insurance Program allows properties with buildings newly
mapped in the flood plain to purchase lower-cost “grandfather” flood insurance.
However, if those buildings were built before the city’s current flood plain
ordinance and maps went into effect (1986), they must purchase the insurance
by the date the new flood plain ordinance and maps go into effect (June 4, 2010).
Of the five properties with their main buildings now in a flood plain, two of those
properties were built before 1986.
Staff has mailed notices to property owners whose flood plain status has
changed, as well as notified them of the dates of the first and second reading of
the flood plain ordinance amendments. A map of the property showing an aerial
photograph, and the location of the old and new flood plain was also included in
the mailing.
Definitions.
2. In addition to new definitions required by FEMA, city staff is
recommending language be added to the term “Regulatory Flood Protection
Elevation.” The definition will be revised to reflect the Ramsey-Washington
Metro Watershed District standards to flood protection elevation, which is no
lower than two feet (rather than one foot) above the elevation of the regional
flood.
Change to permitted uses.
3. The city’s current ordinance describes a permitted
use as “any non-structural land use which does not obstruct flood flows, such as
gardens, fill, excavation, or storage of materials or equipment.” The new
regulations change that description as follows: “Any use of land which does not
involve a structure, a fence, an addition to the outside dimensions to an existing
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structure (including a fence) or an obstruction to flood flows such as fill,
excavation, or storage of materials or equipment.”
New administration requirements.
4. There are expanded permitting
requirements for properties in a flood plain, including obtaining a permit from the
city prior to the erection, addition, modification, and rehabilitation of a structure
(including normal maintenance and repair). Additionally, a permit is required
prior to the repair of a structure that has been damaged by flood, fire, tornado, or
any other source.
Variances.
5. Additional variance criteria must be satisfied including no variance
approval by a city unless there is a showing of sufficient cause, failure to grant
the variance would result in a hardship, and granting the variance would not
result in increased flood heights.
Nonconformities.
6. If a substantial improvement occurs to a nonconforming
property from any combination of a building addition to the outside dimensions of
the existing building or rehabilitation, reconstruction, alteration, or other
improvement to the inside dimensions of an existing nonconforming building,
then the building addition and the existing nonconforming building must meet the
requirements of the ordinance.
Placement of Ordinance in the City Code
The current city code references the flood plain overlay district in the city’s zoning
chapter (Chapter 44). Staff proposes to relocate the flood plain ordinance to the
Environment Chapter (Chapter 18).
Maplewood’s city code is scheduled for recodification later this year. Recodification is
the process of adding new ordinances to the code and ensuring the placement of these
codes with the appropriate chapter and section numbers are accurate. During the
recodification process, staff proposes to place all of the environmental ordinances under
the environment chapter (Chapter 18). In addition to the new flood plain overlay district
ordinance, other environmental ordinances relocated to this chapter will include tree
protection, wetlands, slopes, stormwater and shoreland ordinances. The proposed
outline for the environment chapter is attached (Attachment 3).
RECOMMENDATION
Adopt the first reading of the attached flood plain overlay district ordinance amendments
(Attachment 1). The flood plain overlay district ordinance is being amended to meet the
new Federal Emergency Management Agency’s flood regulations and to adopt the new
flood plain maps which will become effective June 4, 2010.
Attachment:
1. Flood Plain Overlay District Ordinance (Amended)
2. City-Wide Flood Plain Map (June 4, 2010)
3. Maplewood City Code Environment Chapter Outline
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Attachment 1
ORDINANCE NO. _____
AN ORDINANCE AMENDING CHAPTER 44 (ZONING), ARTICLE VIII (FLOOD PLAIN
OVERLAY DISTRICT)
The Maplewood city council approves the following changes to the Maplewood Code of
Ordinances:
This amendment revises portions of the city’s zoning code (Chapter 44) dealing with the flood
plain overlay district (Sections 44-1191 through 44-1209). This amendment also moves this
section of the zoning code in its entirety to the Environment Chapter (Chapter 18) of the city
code.
Section 1 44-1191. Authorization.
The state legislature has, in Minn. Stats. Chs. 103F and 462, delegated the authority to local
governmental units to adopt regulations designed to lessen flood losses. Minnesota Statute,
Chapter 103F further stipulates that communities subject to recurrent flooding must participate
and maintain eligibility in the National Flood Insurance Program. Therefore, the city has adopted
this ordinance.
Sec. 2 44-1192. Purpose.
The purpose of this article is to lessen potential losses due to periodic flooding, including loss of
life, loss of property, health and safety hazards. Further, it is also to lessen the disruption of
commerce and governmental services, extraordinary public payments for flood protection and
relief, and impairment of the tax base. Within the meaning of the National Flood Insurance
Program, all of these adversely affect the public health, safety and general welfare.
Sec. 3 44-1193. Liability.
This ordinance does not imply that areas outside the flood plain districts or land uses permitted
within such districts will be free from flooding or damages. This ordinance shall not create liability
on the part of the city or any officer or employee thereof for any flood damages that result from
reliance on this ordinance or any administrative decisions lawfully made under this ordinance.
Sec. 4 44-1194. Adoption of flood insurance rate map.
Flood Insurance Study for Ramsey County, Minnesota (All Jurisdictions) and the Flood Insurance
Rate Map Panels therein numbered 27123C0038G, 27123C0039G, 27123C0041G,
27123C0042G, 27123C0043G, 27123C0044G, 27123C0065G, 27123C0101G, 27123C0102G,
27123C0110G, 27123C0117G, 27123C0119G, 27123C0130G, and 27123C0140G, all dated
June 4, 2010 and prepared by the Federal Emergency Management Agency (FEMA), are
hereby adopted by reference as the Official Flood Plain Map and made a part of this ordinance.
The city hereby adopts the flood insurance rate map for the city, dated ___________, developed
by the Federal Emergency Management Agency. The city adopts this map by reference as the
official flood plain zoning district map and makes it part of this ordinance.
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Sec. 5 44-1195. Applicability.
(a) This ordinance shall apply to all lands designated as flood plain within the city and is
adopted to comply with the rules and regulations of the National Flood Insurance
Program codified as 44 Code of Federal Regulations Parts 59 -78, as amended, so as to
maintain the city’s eligibility in the National Flood Insurance Program.
(b) Annexations. The Flood Insurance Rate Map panels adopted by reference above may
include flood plain areas that lie outside of the corporate boundaries of the City of
Maplewood at the time of adoption of this ordinance. If any of these flood plain land
areas are annexed into the City of Maplewood after the date of adoption of this
ordinance, the newly annexed flood plain lands shall be subject to the provisions of this
ordinance immediately upon the date of annexation into the City of Maplewood.
(c) Abrogation and Greater Restrictions. It is not intended by this ordinance to repeal,
abrogate, or impair any existing easements, covenants, or deed restrictions. However,
where this ordinance imposes greater restrictions, the provisions of this ordinance shall
prevail. All other ordinances inconsistent with this ordinance are hereby repealed to the
extent of the inconsistency only.
(d) Severability. If any section, clause, provision, or portion of this ordinance is adjudged
unconstitutional or invalid by a court of competent jurisdiction, the remainder of this
ordinance shall not be affected thereby.
Sec. 6 44-1196. Interpretation.
The director of community development shall determine the boundaries of the flood plain district
by scaling distances on the official flood plain zoning district map. Where there is a need for
interpretation about the exact location of the boundaries of the flood plain district, the director of
community development shall make the necessary interpretation based on the ground elevations
that existed on the site at the time the city adopted its initial flood plain ordinance or the date of
the first National Flood Insurance Program map that placed the site in the flood plain if earlier.
The director shall make this interpretation based on the elevations of the regional (100-year) flood
profile, if available. If 100-year flood elevations are not available, the city shall:
(a) Require a flood plain evaluation consistent with Sections 11(a)44-1201(a) to determine a
100-year flood elevation for the site; or
(b) Base its decision on available hydraulic/hydrologic or site elevation survey data.
Sec. 7 44-1197. Definitions.
Unless specifically defined in this ordinance, the words or phrases used in this ordinance have the
same meaning as they have in common usage. A person shall interpret these words or phrases
to give this ordinance its most reasonable application. The following words, terms and phrases
when used in this ordinance, shall have the meanings ascribed to them in this ordinance, except
where the context clearly indicates a different meaning:
Accessory Use or Structure means a use or structure on the same lot with, and of a nature
customarily incidental and subordinate to, the principal use or structure.
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Basement means any area of a structure, including crawl spaces, having its floor or base
subgrade below ground level on all four sides. This is regardless of the depth of excavation below
ground level.
Director means the director of community development.
Flood fringe means that portion of the flood plain outside the floodway.
Flood plain means the channel or beds proper and the areas adjoining a wetland, watercourse or
lake which a regional flood may have or could hereafter cover. Flood plain areas within the city
shall include all areas shown as Zone A or Zone AE on the flood insurance rate map.
Floodway means the bed of a wetland or lake and the channel of a watercourse and those
portions of the adjoining flood plain which the regional flood reasonably requires to carry or store
the regional flood discharge.
Lowest floor means the lowest floor of the lowest enclosed area (including basement).
Manufactured home means a structure, transportable in one or more sections, which is built on
a permanent chassis and is designed for use with or without a permanent foundation when
attached to the required utilities. The term “manufactured home” does not include the term
“recreational vehicle.”
Obstruction means any dam, wall, wharf, embankment, levee, dike, pile, abutment, projection,
excavation, dredged spoil, channel modification, culvert, building, wire, fence, stockpile, refuse, fill,
structure, stockpile of sand or gravel or other material, or matter in, along, across or projecting into
any channel, watercourse, lake bed or regulatory flood plain which may impede, retard or change
the direction of flow in itself or by catching or collecting debris carried by floodwater.
Recreational vehicle means a vehicle that is built on a single chassis, is 400 square feet or less
when measured at the largest projection, is designed to be self-propelled or permanently
towable by a light duty truck, and is designed primarily not for use as a permanent dwelling but
as temporary living quarters for recreational, camping, travel, or seasonal use.
Regional flood means a flood which represents the large floods known to have occurred in
Minnesota. Such a flood is characteristic of what one can expect to occur on an average of every
100 years. Regional flood is synonymous with the term "base flood" used in the Flood Insurance
Rate Map.
Regulatory flood protection elevation means the elevation no lower than two feet one foot above
the elevation of the regional flood plus any increases in flood elevation caused by encroachments
on the flood plain that result from designation of a floodway.
Structuremeans anything constructed or erected on the ground or attached to the ground or
on-site utilities. This includes, but is not limited to, buildings, factories, sheds, detached garages,
cabins, manufactured homes or recreational travel trailers/vehicles not meeting the exemption
criteria specified in Section 19(a)(1) 44-1209(a)(1) and other similar items.
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Substantial damage means damage of any origin sustained by a structure where the cost of
restoring the structure prior to its damaged condition would equal or exceed fifty (50) percent of
the market value of the structure before the damage occurred.
Substantial improvement means any consecutive 365-day period, any reconstruction,
rehabilitation (including normal maintenance and repair), repair after damage, addition, or other
improvement of a structure, the cost of which equals or exceeds fifty (50) percent of the market
value of the structure before the “start of construction” of the improvement. This term includes
structures that have incurred “substantial damage,” regardless of the actual repair work
performed. The term does not, however, include either:
(a) Any project for improvement of a structure to correct existing violations of state or local
health, sanitary, or safety code specifications which have been identified by the local
code enforcement official and which are the minimum necessary to assure safe living
conditions.
(b) Any alteration of an “historic structure,” provided that the alteration will not preclude the
structure’s continued designation as an “historic structure.” For the purpose of this
ordinance, “historic structure” shall be as defined in 44 Code of Federal Regulations,
Part 59.1.
Sec. 8 44-1198. Overlay zoning.
A flood plain zoning district shall be considered an overlay zoning district to all existing land use
regulations of the city. The city may allow the uses permitted in this ordinance sections 36-499
and 36-500 of this article only if they are allowed by the underlying zoning district. This ordinance
shall apply in addition to other city regulations and where this ordinance imposes greater
restrictions.
Sec. 9 44-1199. Compliance.
No person shall use a new structure or land without full compliance with this ordinance. No
person may locate, extend, convert, repair, maintain, or structurally alter a structure without full
compliance with this ordinance. Within the floodway and flood fringe, the city prohibits all uses not
listed as permitted uses in Sections 10 and 11 44-1200 and 44-1201. In addition, the following
regulations shall apply:
(a) New manufactured homes, replacement manufactured homes and certain travel trailers
and travel recreational vehicles are subject to the general provisions of this ordinance and
specifically Sections 10, 11, and 19 44-1200, 44-1201 and 44-1209.
(b) The sections of this ordinance regulate changes, modifications, repair and maintenance,
additions, structural alterations or repair after damage to existing nonconforming structures
and nonconforming uses of structures or land.
(c) As stated in Section 14 44-1204, a person shall use ground surveys to certify as-built
elevations for elevated structures.
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Sec. 10 44-1200. Permitted uses and standards.
(a) Permitted Uses. The following uses of land are permitted uses in the flood plain district:
(1) Any non-structural land use which does not obstruct flood flows, such as gardens,
fill, excavation, or storage of materials or equipment. Any use of land which does
not involve a structure, a fence, an addition to the outside dimensions to an
existing structure (including a fence) or an obstruction to flood flows such as fill,
excavation, or storage of materials or equipment.
(2) The following activities if they are entirely within the flood fringe:
a) The construction of new structures.
b) The placement or replacement of manufactured homes.
c) Additions to existing structures or obstructions, such as fill or storage of
materials or equipment.
The uses in subsections (a)(1) and (2) of this section shall be subject to the development
of standards in subsection (b) of this section. They are also subject to the flood plain
evaluation criteria in section 11 44-1201.
(3) Travel trailers and travel Recreational vehicles as regulated under Section 19 44-
1209.
(b) Standards for flood plain permitted uses. Standards for flood plain permitted uses shall be
as follows:
(1) A person shall compact fill and protect the slopes from erosion by the appropriate
methods. Such methods include the use of containment dikes or levees, riprap,
vegetative cover or other acceptable method. FEMA has established criteria for
removing the special flood hazard area designation for certain structures properly
elevated on fill above the 100-year flood elevation. FEMA's requirements have
specific fill compaction and side slope protection standards for multi-structure or
multi-lot developments. A person should investigate these standards before
starting site preparation if a person wishes to request a change of special flood
hazard area designation.
(2) Storage of materials and equipment shall be in accordance with the following:
a) The city prohibits the storage or processing of materials that are, in time of
flooding, flammable, explosive, or potentially harmful to human, animal, or
plant life.
b) The city may allow the storage of other materials or equipment if readily
removable from the area within the time available after a flood warning or if
placed on fill at or above the Regulatory Flood Protection Elevation.
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(3) The city shall not permit uses or activities which will adversely affect the capacity of
the channels or floodways of any tributary to the main stream, or of any drainage
ditch, or any other drainage facility or system.
(4) No person shall construct a structure, including accessory structures, additions to
existing structures and manufactured homes on fill unless the lowest floor,
including basement floor, basement floor, or first floor if there is no basement, is at
or above the Regulatory Flood Protection Elevation. The finished fill elevation
must be no lower than one (1) foot below the Regulatory Flood Protection
Elevation. The finished fill shall extend at such elevation at least fifteen (15) feet
beyond the limits of the structure constructed thereon.
(5) All uses. The city shall not permit uses that do not have vehicular access at or
above an elevation not more than two (2) feet below the Regulatory Flood
Protection Elevation to lands outside the flood plain. The city may permit such uses
if the city council grants a variance. In granting a variance, the city council shall
specify limitations on the period of use or occupancy of the use. The city council
must also determine that adequate flood warning time and local emergency
response and recovery procedures exist before granting such a variance.
(6) Commercial and manufacturing uses. Accessory land uses, such as yards,
railroad tracks, and parking lots may be at elevations lower than the Regulatory
Flood Protection Elevation. However, the city shall not grant a permit for such
facilities for use by the employees or the public without a flood warning system that
provides adequate time for evacuation if the area would be inundated in water to a
depth which poses significant hazard to individuals (to a depth and velocity such
that when multiplying the depth [in feet] times velocity [in feet per second] the
product number exceeds four [4] upon occurrence of the regional flood). regional
flood would inundate the area to a depth greater than two feet or subject the area
to flood velocities greater than four feet per second.
(7) On-site sewage treatment and water supply systems. Where the city has not
provided public utilities, then the owner shall conform to the following conditions:
a) A person shall design on-site water supply systems to lessen or eliminate
infiltration of flood waters into the systems; and
b) A person shall design new or replacement on-site sewage treatment
systems to lessen or eliminate infiltration of flood waters into the systems
and discharges from the systems into flood waters. Such systems shall not
be subject to impairment or contamination during times of flooding. The
city shall determine that any sewage treatment system designed according
to the State's standards to be in compliance with this ordinance.
(8) The owner of a manufactured home must securely anchor it to an adequately
anchored foundation system that resists flotation, collapse and lateral movement.
Methods of anchoring may include, but are not limited to, use of over-the-top or
frame ties to ground anchors. This requirement is in addition to applicable state or
local anchoring code requirements for resisting wind forces.
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Sec. 11 44-1201. Flood plain evaluation.
(a) Upon receipt of an application for a permit, manufactured home park development or
subdivision approval within the flood plain district, the director shall require the applicant to
furnish plans and hydrologic/hydraulic analysis by a qualified engineer or hydrologist
specifying the nature of the development. This analysis shall also show whether the
proposed use is located in the floodway or flood fringe and the Regulatory Flood
Protection Elevation for the site. The city engineer or hydrologist shall follow procedures
consistent with Minnesota Rules 1983 Parts 6120.5000 to 6120.6200 6120.5600
(Technical Standards and Requirements For Floodplain Evaluation)and 6120.5700
(Minimum Floodplain Management Standards for Local Ordinances) and 44 Code of
Federal Regulations Part 65. These procedures are to be used during the technical
evaluation and review of the development proposal.
(b) The director shall submit a copy of all information required by subsection (a) of this section
to the Department of Natural Resource’s area hydrologist. This is for the Department of
Natural Resource’s review and comment. The director shall submit this information at
least twenty (20) days before the city grants a permit or manufactured home park
development/subdivision approval. The director shall notify the respective Department of
Natural Resources (DNR) Area Hydrologist within ten (10) days after the city grants a
permit or approves a manufactured home park development/subdivision.
Sec. 12 44-1202. Utilities and transportation facilities.
All utilities and transportation facilities, including railroad tracks, roads and bridges, shall be
constructed according to state flood plain management standards contained in Minnesota Rules
1983 parts 6120.5000 through 6120.6200.
Sec. 13 44-1203. Subdivisions and manufactured homes.
(a) No person shall subdivide land or develop or expand a manufactured home park where
the city council has determined the site to be unsuitable. The city council shall make the
determination of unsuitability based on flooding or inadequate drainage, water supply or
sewage treatment facilities. The city council shall review the subdivision/development
proposal. This review is to insure that each lot or parcel contains enough area outside the
floodway for fill placement for elevating structures, sewage systems and related activities.
(b) In the flood plain district, applicants for subdivision approval or development of a
manufactured home park or manufactured home park expansion shall provide the
information required in Section 11(a) 44-1201(1). The director shall review the proposed
subdivision or manufactured home park development in according to the standards
established in this ordinance.
(c) The applicant for a subdivision in the flood plain shall clearly label the Floodway and Flood
Fringe boundaries on all required application documents and drawings. The applicant
shall also show the Regulatory Flood Protection Elevation and the required elevation of all
access roads and streets on all required application drawings and documents.
(d) Removal of Special Flood Hazard Area Designation. FEMA has established criteria for
removing the special flood hazard area designation for certain structures properly elevated
on fill above the 100-year flood elevation. FEMA’s requirements include specific fill
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compaction and side slope protection standards for multi-structure or multi-lot
developments. A person should investigate these standards if they are requesting a
change to the special flood hazard area before the initiation of site preparation.
Sec. 14 44-1204. Administration.
(a) Permit required. A person shall secure a permit issued by the city before doing any of the
following:
(1) the construction, addition, modification, rehabilitation (including normal
maintenance and repair), or alteration of any building or structure.
(2)prior to the construction of a dam, fence, or on-site septic system.
(3) changing the use of a building, structure, or land.
(4) changing, extending or enlarging a nonconforming use.
(5) prior to the repair of a structure that has been damaged by flood, fire, tornado, or
any other source.
(6) excavating or placing an obstruction within the flood plain.
(b) State and federal permits. Before granting a city permit or processing an application for a
variance, the city shall determine that the applicant has obtained all necessary state and
federal permits.
(c) Certification of lowest floor elevations. The city shall require the applicant to submit
certification by a registered professional engineer, registered architect, or registered land
surveyor about accomplishing the finished fill and building elevations in compliance with
this ordinance. The building official shall maintain a record of the elevation of the lowest
floor (including basement) for all new structures. The building official shall also maintain a
record of lowest floor elevations for alterations or additions to existing structures in the
flood plain district.
(d) Notifications for watercourse alterations. The director shall notify, in riverine situations,
adjacent communities and the DNR prior to the city authorizing any alteration or relocation
of a watercourse. If the applicant has applied for a permit to work in the beds of public
waters pursuant to Minnesota Statute, Chapter 103G, this shall suffice as adequate notice
to the DNR. A copy of said notification shall also be submitted to the Chicago Regional
Office of FEMA.
(e) Notification to FEMA when physical changes increase or decrease the 100-year flood
elevation. As soon as is practicable, but not later than six (6) months after the date, such
supporting information becomes available, the director shall notify the Chicago Regional
Office of FEMA of the changes by submitting a copy of said technical or scientific data.
Sec. 15 44-1205. Variances.
(a) A variance means a change to a specific permitted development standard required in an
official control including this ordinance. This change is to allow an alternative development
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standard not stated as acceptable in the official control, but only as applied to a particular
property. This is to lessen a hardship, practical difficulty or unique circumstance.
(b) In granting a variance, the city council shall clearly identify in writing the specific conditions
that existed justified the granting of the variance.
(c) The city council may approve variances from this ordinance. To do so, the city council
makes the findings required for a variance in state law. No variance shall allow a use
prohibited in that district or permit a lower degree of flood protection than the Regulatory
Flood Protection Elevation. A person may use a variance to change permissible methods
of flood protection.
(d) The following additional FEMA variance criteria must be satisfied:
(1) Variances shall not be issued by a city within any designated regulatory floodway if
any increase in flood levels during the base flood discharge would result.
(2) Variances shall only be issued by a city upon:
a) a showing of good and sufficient cause;
b) a determination that failure to grant the variance would result in exceptional
hardship to the applicant; and
c) a determination that the granting of a variance will not result in increased
flood heights, additional threats to public safety, extraordinary public
expense, create nuisances, cause fraud on or victimization of the public, or
conflict with existing local laws or ordinances.
(3) Variances shall only be issued upon a determination that the variance is the
minimum necessary, considering the flood hazard, to afford relief.
(e) The director shall submit by mail to the DNR a copy of the application for proposed
variance. The director shall mail such notice at least ten (10) days before the hearing.
The director shall send a copy of all decisions granting a variance by mail to the DNR
within ten (10) days of such action.
(f) Flood insurance notice and record keeping. The director shall let the applicant for a
variance know that:
(1) The issuance of a variance to construct a structure below the base flood level will
result in increased premium rates for flood insurance up to amounts as high as $25
for $100 of insurance coverage; and
(2) Such construction below the 100-year or regional flood level increases risks to life
and property. The city shall maintain such notification with a record of all variance
actions. The city shall maintain a record of all variance actions, including
justification for their issuance. The city shall also report such variances issued in
its annual or biennial report submitted to the administrator of the National Flood
Insurance Program.
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Sec. 16 44-1206. Nonconformities.
A person may continue to use a structure or premises which was lawful before the passage or
amendment of this ordinance but is not in conformity with this ordinance. Uses are subject to the
following conditions (except for historic structures, as defined in Section 7, which shall be subject
to items (a) through (e) as outlined below only):
(a) No person may expand, change, enlarge, or alter a nonconforming use in a way which
increases its nonconformity.
(b) An structural alteration within the inside dimensions of a nonconforming use or structure
(interior alteration) is permissibleprovided it utilizes flood resistant materials so as not to
result in increasing the flood damage potential of that use or structure. This is allowed
only if it will not result in increasing the flood damage potential of that use or structure.
(c) A structural addition to a structure must be elevated to the regulatory flood protection
elevation in accordance with this ordinance.This is allowed only if it will not result in
increasing the flood damage potential of that use or structure.
(d) (c) The cost of all structural alterations or additions both inside and outside a structure to any
nonconforming structure over the life of the structure shall not exceed fifty (50) percent of
the market value of the structure unless the owner has satisfied the conditions of this
ordinance. The city must calculate the cost of all structural alterations and additions to a
structure since the adoption of the city's initial flood plain controls on July 28, 1986. The
city must calculate these costs into current costs and include all costs such as construction
materials and a reasonable cost placed on all labor. If the current cost of all previous and
proposed alterations and additions exceeds fifty (50) percent of the current market value of
the structure, then the structure must meet the standards of Sections 10 and 11 44-1200
and 44-1201 for new structures.
(e) If any nonconforming use of a structure or land or nonconforming structure is destroyed by
any means, including floods, to an extent of fifty (50) percent or more of its market value at
the time of destruction, the owner shall not reconstruct it except in conformity with this
ordinance. The city council may issue a permit for reconstruction if the use is not in the
floodway and, upon reconstruction the owner adequately elevates it on fill in conformity
with this ordinance.
(f) If a substantial improvement occurs from any combination of a building addition to the
outside dimensions of the existing building or a rehabilitation, reconstruction, alteration, or
other improvement to the inside dimensions of an existing nonconforming building, then
the building addition and the existing nonconforming building must meet the requirements
of Section 10 of this ordinance for new structures, depending upon whether the structure is
in the floodway or flood fringe, respectively.
Sec. 17 44-1207. Penalties for violation.
(a) A violation of the provisions of this ordinance or failure to follow any of its requirements
(including violations of conditions and safeguards established about the granting of
variances) is a misdemeanor.
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(b) In responding to an ordinance violation, the city may request that the National Flood
Insurance Program deny flood insurance to the guilty party. The city shall act in good faith
to enforce these official controls and to correct ordinance violations when possible.
(c) When an alleged violation is discovered by or shown to the director, the director shall
investigate the situation. The director shall document the nature and extent of the alleged
violation of the official control. As soon as is possible, the city will submit this information
to the proper DNR and FEMA regional offices. The city will also submit its plan of action to
correct the violation to these agencies.
(d) The director shall notify the suspected party of the pertinent requirements of this ordinance
and all other official controls. The director shall also notify the person in question about
the nature and extent of the suspected violation of these controls. If the structure and/or
use are under construction or development, the director may order the construction or
development immediately halted. This construction or development moratorium shall be in
force until the city grants a permit or approval. If the responsible party has completed the
construction or development, then the director may either:
(1) Issue an order identifying the corrective actions that the responsible party must
make within a specified time to bring the use or structure into compliance with the
official controls; or
(2) Notify the responsible party to apply for an after-the-fact permit/development
approval within 30-days.
If the responsible party does not appropriately respond to the director within the specified
time, each additional day that lapses is an additional ordinance violation. The city may
prosecute such violations accordingly. The director shall also, upon the lapse of the
specified response time, notify the property owner to restore the land to the condition
which existed before the violation of this article.
Sec. 18 44-1208. Amendments.
The city shall submit all amendments to this ordinance, including revisions to the official flood plain
zoning district map, to be approved by the Natural Resources Department before adoption. The
city shall not remove the flood plain designation on the official flood plain zoning district map
unless the owner fills the area to an elevation at or above the regulatory flood protection elevation
and is contiguous to lands outside the flood plain. Changes in the official flood plain zoning map
must meet FEMA's technical conditions and criteria and must receive prior FEMA approval before
adoption. The DNR must be given ten (10) days written notice of all hearings to consider an
amendment to this ordinance. This notice shall include a draft of the amendment or technical
study under consideration.
Sec. 19 44-1209. Travel trailers and travel Recreational vehicles.
(a) Travel trailers and travel Recreational vehicles that do not meet the exemption criteria
specified in subsection (a)(1)(a) of this section shall be subject to the provisions of this
ordinance. Travel trailers and travel Recreational vehicles shall also be subject to the
conditions listed in the sections below.
(1) Exemption. Recreational A travel trailerand travel vehicles are exempt from the
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provisions of this ordinance if their owner places them in any of the areas listed in
subsection (a)(1)(b) of this section and if it meets the following criteria:
a) Have current licenses required for highway use.
b) Are highway ready meaning on wheels or have an internal jacking system
and that the owner has attached it to the site only by quick disconnect type
utilities commonly used in campgrounds and trailer parks. The travel
trailer/travel recreational vehicle must also not have any permanent
structural additions attached to it.
c) The travel trailer or travel recreational vehicle and associated use must be
an allowed use in the underlying zoning district.
recreational vehicles:
(2) Areas exempted for placement of travel/
a) Individual lots or parcels of record.
b) Existing commercial recreational vehicle parks or campgrounds.
c) Existing condominium-type associations.
(b) Travel trailers and travel Recreational vehicles exempted in subsection (a)(1) of this
section lose this exemption when development occurs on the parcel exceeding five
hundred ($500) dollars. This is for a structural addition to the travel trailer/travel
recreational vehicle or an accessory structure such as a garage or storage building. The
city will then consider the travel trailer/travel recreational vehicle and all additions and
accessory structures as a new structure. The travel trailer/travel recreation vehicle shall
then be subject to the elevation requirements and the use of land restrictions specified in
this ordinance. There shall be no development or improvement on the parcel or
attachment to the recreation vehicle that hinders the removal of the recreational vehicle to
a flood free location should flooding occur.
(c) New commercial travel trailer or travel recreation vehicle parks or campgrounds, new
residential type subdivisions and condominium associations, and the expansion of any
existing similar use exceeding five (5) units or dwelling sites shall be subject to the
following conditions:
(1) The city will allow any new or replacement travel trailer or travel recreational
vehicle in the floodway or flood fringe districts provided the following:
a) The owner places said trailer or recreational vehicle and its contents on fill
above the regulatory flood protection elevation following the provisions of
Section 11 44-1201.
b) Proper elevated road access to the site exists according to Sections 10 and
1144-1200 and 44-1201.
c) No fill placed in the floodway to meet the requirements of this section shall
increase the flood stages of the regional flood.
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(2) As an alternative, the city may allow all new or replacement travel trailers or travel
recreation vehicles not meeting the criteria of subsection (c)(1) of this section, if
such placement is according to the following:
a) The applicant must submit an emergency plan for the safe evacuation of all
vehicles and people during the 100-year flood. A registered engineer or
other qualified individual shall prepare said plan. Said plan shall show that
adequate time and personnel exist to carry out the evacuation.
b) All attendant sewage and water facilities for new or replacement travel
trailers or other recreational vehicles must be protected or constructed so
while flooded they are not impaired or contaminated. The installation of
such facilities shall follow the rules in Section 10(b)(7).
Secs. 44-1210-44-1235. Reserved.
The city council approved the first reading of this ordinance on May 10, 2010.
The city council approved the second reading of this ordinance on _________________.
Signed:
_______________________________ _______________________________
Will Rossbach, Mayor Date
Attest:
________________________________
Karen Guilfoile, City Clerk
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Attachment 3
Draft Outline for the Maplewood City Code, Chapter 18 (Environment).
New Articles and Divisions are shown as underlined.
April 13, 2010
Chapter 18
ENVIRONMENT
Article I.In General
-
Sec. 18-118-25. Reserved.
Article II.Nuisances
Division 1.Generally
Sec. 18-26Unlawful to cause, create or commit.
Sec. 18-27Common law and statutory nuisances adopted by reference.
Sec. 18-28Unlawful to permit; cellars, drains cesspools or sewers.
Sec. 18-29Rental agents to disclose name of owner or principal to city manager upon
request.
Sec. 18-30Public nuisances generally.
Sec. 18-31Nuisances affecting health, safety, comfort or repose.
Sec. 18-32Nuisances affecting morals and safety.
Sec. 18-33Enforcement of article generally.
Sec. 18-34Continuing violations.
Sec. 18-35Notice to abate.
Sec. 18-36Abatement by council.
Sec. 18-37Abatement on premises.
Sec. 18-38Violations of article.
Sec. 18-39Loitering.
Sec. 18-40- 18-65. Reserved.
Division 2.Abandoned Motor Vehicles
Sec. 18-66Purpose.
Sec. 18-67Definitions.
Sec. 18-68Violation.
Sec. 18-69Taking into custody and impoundment.
Sec. 18-70Certain vehicles declared nuisances; abatement; removal.
Sec. 18-71Immediate sale of certain vehicles.
Sec. 18-72Additional remedies.
Sec. 18-73Police reports.
Sec. 18-74Notice to owner and lienholders.
Sec. 18-75Reclamation by owner or lienholder; preservation of lien rights.
Sec. 18-76Sale of vehicle.
Sec. 18-77Designation of poundkeeper.
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Sec. 18-78Bond of poundkeeper.
Sec. 18-79Insurance of poundkeeper.
Sec. 18-80Towing and storage charges generally.
Sec. 18-81Release of vehicle and service fee before vehicle towed away.
Sec. 18-82Abatement of towing and storage charges.
Sec. 18-83Release of vehicles.
Sec. 18-84Release form.
Sec. 18-85Police records.
Sec. 18-86- 18-110. Reserved.
Division 3.Noise Control
Sec. 18-111Prohibition generally; exception.
Sec. 18-112Construction activities.
Sec. 18-113Enforcement.
Sec. 18-114-18-140. Reserved.
Article III.Erosion and Sedimentation Control
Sec. 18-115Purpose.
Sec. 18-116Scope.
Sec. 18-117Erosion and sediment control plan.
Sec. 18-118Review of plan.
Sec. 18-119Modification of plan.
Sec. 18-120Escrow requirement.
Sec. 18-121Enforcemenht; penalty.
Sec. 18-122-18-175. Reserved.
Article IV.Air Pollution Control
Sec. 18-176Short title.
Sec. 18-177State regulations adopted.
Sec. 18-178Approval required to start fire.
Sec. 18-179Penalties for violations.
Sec. 18-180-18-XXX. Reserved.
Article V.Environmental Protection and Critical Areas
Division 1.Stormwater Management
Division 2.Wetlands and Streams
Division 3.Tree Protection
Division 4. Slopes
Division 5.Mississippi Critical Area
Division 6.Flood Plain Overlay District
Division 7.Shoreland Overlay District
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THIS PAGE IS INTENTIONALLY LEFT BLANK
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Agenda Item J.1
MEMORANDUM
TO:
James Antonen, City Manager
FROM:
Shann Finwall, AICP, Environmental Planner
DuWayne Konewko, Community Development and Parks Director
Bill Priefer, Public Works Operations Analyst/Recycling Coordinator
SUBJECT:
Consider Adoption of the Recycling Contract Request for Proposal
DATE:
May 4, 2010 for the May 10 City Council Meeting
INTRODUCTION
The five-year recycling contract with Eureka Recycling will end on December 31, 2010. In order
to ensure a new recycling contract is awarded by January 1, 2011, the city must prepare and
submit a request for proposal (RFP) to interested recycling contractors which outlines the city’s
recycling requirements.
Background
On February 1, 2010, the City Council held a workshop to discuss the recycling contract RFP
process and requirements.
On March 15, 2010, the Environmental and Natural Resources (ENR) Commission held a
recycling contractor informational meeting. The intent of the meeting was to allow interested
recycling contractors an opportunity to present their recycling program to the city. Following are
the contractors which presented during the meeting:
Allied Waste Services
Tennis Sanitation
Eureka Recycling
Waste Management
Highland Sanitation
On February 24 and March 24, 2010, the ENR Commission reviewed draft language proposed
for the city’s recycling contract RFP.
On April 19, 2010, the ENR recommended approval of the draft recycling contract RFP.
On April 26, 2010, the City Council held a workshop to review the recycling contract RFP
(Attachment 1). No changes were requested to the RFP during the workshop.
DISCUSSION
Process
Mary Chamberlain of R. W. Beck is assisting the city in the drafting of the recycling contract
RFP as part of R. W. Beck’s technical assistance contract with Ramsey County. R. W. Beck
assisted the city in its previous recycling contract RFP process in 2004. The schedule for
review and completion of the RFP is as follows:
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May 10, 2010: City Council approval of RFP.
June 1, 2010: Release of RFP.
June 30, 2010: Proposal due date.
July 19, 2010: ENR Commission review of proposals and recommendation of recycling
contractor and draft contract.
August 9, 2010: City Council approval of recycling contractor.
August 23 or September 6, 2010: City Council approval of recycling contract.
January 1, 2011: New recycling contract begins.
RFP Content
Dual-Stream versus Single-Stream Recycling Methods
The ENR Commission thoroughly reviewed and made recommendations on the RFP language.
In summary, the RFP calls for proposals on dual-stream or single-stream recycling collection.
Single-stream recycling involves the collection of all residential recyclables including cans,
glass, plastic, and paper combined and collected together. Dual-stream recycling collection
involves separating and processing cans, glass, and plastic from paper. Our current recycling
contractor, Eureka Recycling, collects and processes recycled material using the dual-stream
method. Over the five-year recycling contract period with Eureka, the city and Eureka have
worked to educate our citizens on the dual-stream recycling collection method.
While dual-stream recycling may not be as convenient for residents as single-stream because of
the sorting requirements, studies reflect that the residual rates for single-stream can be as high
as 20 percent. The residual rate in Maplewood with our dual-stream collection is currently less
than 1 percent. The term “residual” is defined as the material that, as a result of the sorting
process, cannot be recycled due to material characteristics such as size, shape, color, cross-
material contamination, etc., and must be disposed as solid waste. It was the commission’s
goal to continue to promote the dual-stream method of recycling to ensure all materials that can
be recycled such as glass, wet-strength cardboard, and milk cartons and juice boxes, are being
recycled.
Proposal Criteria Rating System
The proposal evaluation process includes a point system for various criteria to determine the
best value for the city and its residents. The RFP allows for a maximum of 100 points, with 60
points going to environmental and educational criteria and 40 points going toward price (i.e.,
cost of collection and amount of revenue). The evaluation criteria include the following:
per household per month price for recycling collection services (30 points)
strength of qualifications of the vendor (25)
projected amount of revenue from the sale of recyclable materials shared with the city (10)
pollution reduction efforts (7)
responsiveness of the vendor to all provisions of the RFP (5)
glass-to-glass recycling (5)
additional recycling services (drop-off sites, etc.) (5)
public education (5)
innovative approaches to increase recycling rates (5)
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opportunities for additional materials to be collected throughout the contract (3)
Recycling Contract Term
The proposed term for a new recycling contract is three years with the possibility of two, two-
year extensions. Maplewood’s current recycling contract is for five years, with no language to
allow for extensions.
RECOMMENDATION
Adopt the Recycling Contract Request for Proposal (Attachment 1). The request for proposal
outlines the city’s recycling requirements and requests that interested recycling haulers submit a
proposal for a three-year recycling contract with the city. The request for proposal will be
released on June 1, 2010, with a requirement for proposal submittals due by June 30, 2010.
The Environmental and Natural Resources Commission and City Council will review the
proposals for final contract award in July and August 2010.
Attachment: Maplewood Recycling Request for Proposal
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Attachment1
City of Maplewood, Minnesota
Request for Proposals (RFP)
for
Comprehensive Recycling Services
May 4, 2010
Scheduled Release Date:
June 1, 2010
City of Maplewood
Community Development & Parks Department
City Hall
1830 County Road B East
Maplewood, MN 55109
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Table of Contents
1.Introduction ................................................................................................................. 1
1.01 Statement of Intent and City Goals ...................................................................... 1
1.02 Background .......................................................................................................... 1
2.Definitions .................................................................................................................... 2
2.01 Aluminum ............................................................................................................ 2
2.02 City’s Designated Contact Person ....................................................................... 2
2.03 Collection ............................................................................................................. 3
2.04 Contract ................................................................................................................ 3
2.05 Contractor ............................................................................................................ 3
2.06 Contractor’s Annual Recycling Public Education Flyer ...................................... 3
2.07 Curbside Recycling Bins ...................................................................................... 3
2.08 Curbside Recycling Service ................................................................................. 3
2.09 Glass Bottles and Jars .......................................................................................... 3
2.10 Market Demand ................................................................................................... 4
2.11 Markets ................................................................................................................ 4
2.12 Materials Recovery Facility (MRF) ..................................................................... 4
2.13 Milk Cartons & Juice Boxes ................................................................................ 4
2.14 Multi-Family Dwelling (MFD) ............................................................................ 4
2.15 MFD Recycling Containers ................................................................................. 4
2.16 MFD Recycling Service ....................................................................................... 4
2.17 MFD Recycling Stations ...................................................................................... 4
2.18 Non-Targeted Materials ....................................................................................... 4
2.19 Old Corrugated Cardboard (OCC) ....................................................................... 4
2.20 Paper .................................................................................................................... 5
2.21 Participation Rate ................................................................................................. 5
2.22 Plastic Bottles....................................................................................................... 5
2.23 Process Residuals ................................................................................................. 5
2.24 Processing ............................................................................................................ 5
2.25 Proposal Scenarios ............................................................................................... 5
2.26 Rigid Containers .................................................................................................. 6
2.27 Set-Out Rate ......................................................................................................... 6
2.28 Single-Family Dwelling (SFD) ............................................................................ 6
2.29 Steel Cans............................................................................................................. 6
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2.30 Textiles ................................................................................................................. 6
3.General Requirements for All Collections ................................................................ 6
3.01 Contractor Licensing Requirements .................................................................... 6
3.02 Collection Vehicle Equipment Requirements ...................................................... 6
3.03 Pollution Reduction and Environmentally Sustainable Initiatives ...................... 7
3.04 Personnel Requirements ....................................................................................... 7
3.05 Collection Hours and Days .................................................................................. 8
3.06 Holidays ............................................................................................................... 8
3.07 Severe Weather .................................................................................................... 8
3.08 Missed Collections ............................................................................................... 9
3.09 Customer Complaints........................................................................................... 9
3.10 City Retains Right to Specify Resident Preparation Instructions ........................ 9
3.11 Publicity, Promotion and Education .................................................................... 9
3.12 City Shall Approve Contractor’s Resident Education Tags .............................. 10
3.13 Weighing of Loads ............................................................................................. 10
3.14 Monthly and Annual Reports ............................................................................. 10
3.15 Annual Performance Review Meeting ............................................................... 11
3.16 Ownership of Recyclable Materials ................................................................... 11
3.17 Scavenging Prohibited ....................................................................................... 11
3.18 Cleanup of Spillage or Blowing Litter ............................................................... 12
3.19 Recyclable Material Required to be Transported to Markets; Disposal of
Recyclable Materials Prohibited ........................................................................ 12
3.20 Processing Facilities Must be Specified ............................................................ 12
3.21 Estimating Materials Composition as Collected ................................................ 12
3.22 Process Residuals ............................................................................................... 13
3.23 Lack of Adequate Market Demand .................................................................... 13
3.24 Performance Monitoring .................................................................................... 13
4.Curbside Collection Requirements ......................................................................... 14
4.01 Point of Collection ............................................................................................. 14
4.02 Curbside Collection Schedule Deadline ............................................................ 14
4.03 Procedure for Handling Non-Targeted Materials .............................................. 14
4.04 Public Education Information for SFD Residents ............................................. 14
5.Multi-Family Dwelling (MFD) Collection Requirements ..................................... 14
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5.01 MFD Building Owners May Elect to Subscribe to Recycling Service Other
Than the City’s Contract .................................................................................... 15
5.02 MFD Collection Stations ................................................................................... 15
5.03 MFD Container Location(s) ............................................................................... 15
5.04 MFD Service Standards ..................................................................................... 15
5.05 MFD Recycling Container Requirements .......................................................... 15
5.06 Responsibility for Providing and Maintaining Recycling Containers ............... 15
5.07 Public Education Information for MFD Tenants ............................................... 15
5.08 Other Public Education Tools to MFD Building Owners .................................. 16
5.09 Annual Report to MFD Building Owners .......................................................... 16
6.Municipal Facilities Collection Requirements ....................................................... 16
7.Payment Terms ......................................................................................................... 16
7.01 Compensation for Services Based on a Fee per Household .............................. 16
7.02 Revenue Sharing ................................................................................................ 17
7.03 Price Adjustment ................................................................................................ 17
8.Term of Contract ...................................................................................................... 17
9.Submitting Proposals ................................................................................................ 17
9.01 Proposed Schedule ............................................................................................. 17
9.02 Notification of Intent .......................................................................................... 18
9.03 Questions............................................................................................................ 18
9.04 Contact Restriction............................................................................................. 18
9.05 Proposals Held Confidential .............................................................................. 18
9.06 Review Committee ............................................................................................. 19
9.07 Negotiations ....................................................................................................... 19
9.08 Award of Contract .............................................................................................. 19
9.09 New Contract ..................................................................................................... 19
10.Proposals May be Rejected in Whole or Part ........................................................ 19
11.How to Submit Proposals ......................................................................................... 19
12.Proposal Content ....................................................................................................... 20
12.01 Proposal Content Checklist ............................................................................. 20
12.02 References ....................................................................................................... 20
12.03 Litigation ......................................................................................................... 20
12.04 Price Worksheet .............................................................................................. 20
12.04.1 Dual-Stream Proposal Scenario ............................................................. 20
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12.04.2 Single-Stream Proposal Scenario ........................................................... 21
12.04.3 Alternate Proposal Scenario ................................................................... 21
12.04.4 Revenue Sharing .................................................................................... 21
12.04.5 Processing Fees ...................................................................................... 23
12.04.6 Optional Services ................................................................................... 23
13.Vendors May Team with Other Companies ........................................................... 23
14.RFP and Proposal to Become Part of Final Contract ........................................... 23
15.Evaluation Criteria ................................................................................................... 23
16.Liquidated Damages ................................................................................................. 24
17.Insurance and Other Legal Requirements ............................................................. 25
17.01 Insurance ......................................................................................................... 25
17.01.1 Workers Compensation Insurance ......................................................... 25
17.01.2 Commercial General Liability Insurance ............................................... 25
17.01.3 Commercial Automobile Liability Insurance ........................................ 25
17.01.4 Professional Liability Insurance or Errors & Omissions Insurance ....... 25
17.01.5 Environmental Liability Insurance ........................................................ 26
17.02 Transfer of Interest .......................................................................................... 26
17.03 Non-Assignability and Bankruptcy................................................................. 26
17.04 Dispute Resolution and Arbitration Procedures ............................................. 26
17.05 Performance Bond .......................................................................................... 27
17.06 General Compliance ........................................................................................ 27
17.07 Independent Contractor ................................................................................... 27
17.08 Hold Harmless ................................................................................................ 27
17.09 Accounting Standards ..................................................................................... 27
17.10 Retention of Records ....................................................................................... 28
17.11 Data Practices.................................................................................................. 28
17.12 Inspection of Records ..................................................................................... 28
17.13 Applicable Law ............................................................................................... 28
17.14 Contract Termination ...................................................................................... 28
17.15 Employee Working Conditions and Contractor’s Safety Procedures ............. 29
Attachment A: Map of Maplewood’s Weekly Recycling Schedule
Attachment B: Maplewood’s Reported Recycling Tonnage
Attachment C: Price Worksheet
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Attachment D: Current Contractor’s Annual Recycling Public Education for SFD
and MFD Residents
Attachment E: Proposal Content Checklist
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1.Introduction
The following sections describe the City of Maplewood’s intent, background,
general information, and decision process about this request for proposals (RFP).
1.01Statement of Intent and City Goals
This RFP defines the service standards, specifications and proposal requirements
of the comprehensive recycling program for the City of Maplewood, Minnesota
(City). The City seeks to enter into a new recycling contract with a company that
has the resources and ability to provide residential recyclable materials collection
services for the entire City.
It is the intent of the City to accept and evaluate proposals for comprehensive
recycling services including collection, processing, marketing and pubic
education. The goals of the City are to:
1.) Maximize the fullest recovery possible of recyclable materials from all
residents in the City (from both single-family and multi-family dwellings)
and to achieve the most cost-effective solution; and
2.) Improve public education of all City residents about recycling services so
as to improve participation and recovery rates.
The City encourages proposing vendors to submit their best proposal possible.
Vendors may propose multiple scenarios. The “dual-stream” proposal scenario
assumes the City’s current dual-stream collection and processing recycling
methods. Vendors may propose a “single-stream” proposal scenario and/or an
“Alternate” proposal scenario, if collection design and price implications are
explicitly described. Each scenario proposed must have a distinct, associated
price.
In addition, the City may consider the option to offer curbside food waste and
organics collection to residents during the term of the agreement. If these
additional services are considered, the City will request a proposal for such
services from the Contractor for consideration prior to implementation.
1.02Background
The City of Maplewood has had a curbside recycling program for over twenty
years. The City’s current recycling contract requires single-family homes to be
serviced on a weekly basis and multi family dwelling (MFD) buildings to be
serviced at least twice per month. MFDs may require additional pick-ups as
needed. The City’s current contract with the existing service provider expires on
December 31, 2010.
The City currently employs a dual-stream recycling program for the collection of
fiber and containers. The fiber products accepted in the City’s recycling program
include old newspaper, magazines, mixed mail, phone books, office paper, old
corrugated cardboard, and boxboard. Containers accepted in the program include
steel and aluminum cans, aluminum foil and trays; glass bottles and jars; plastic
bottles with a neck labeled #1 or #2; and gable top milk cartons and aseptic
packaging (i.e., juice boxes).In addition, textiles are also accepted for recycling.
These materials are described in more detail in Section 2, “Definitions.” The City
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supplies 14-gallon recycling bins to single-family households for curbside
collection. The contractor supplies recycling containers to MFD buildings.
In 2009, approximately 2,562 tons of recyclable material were collected from
Maplewood residents. (Detailed tonnage information can be found in Attachment
B, “Maplewood’s Reported Recycling Tonnage.”)
Under its current contract, the City is billed $2.10 per household per month for
weekly single-family curbside collection service and MFD collection service.
1
The 2010 population of Maplewood is estimated to be 37,500. The City has
approximately 11,679 single-family dwellings (SFDs) that are served by curbside
recycling collection. There are approximately 4,152 multi-family dwelling
(MFD) units. In addition, the City’s contractor provides house-side collection of
recyclables from residents with short- or long-term physical limitations. In 2009,
this service was provided to fifteen (15) City residents.
Recycling collection is scheduled by specific routes every Monday through
Friday. The City is divided into five service areas which correspond to each of
the five days recycling is provided. The number of SFDs in each service area are
listed below.
Monday 2,934
Tuesday 1,561
Wednesday 2,667
Thursday 1,856
Friday 2,662
A 2010 map of the City’s scheduled recycling collection days, by service area,
can be found in Attachment A. The City requires that these collection days, by
service area, remain the same under the new contract.
2.Definitions
2.01Aluminum
Disposable containers fabricated primarily of aluminum, commonly used for
soda, beer, juice, water or other beverages. Also includes aluminum foil and
trays.
2.02City’s Designated Contact Person
The City has designated DuWayne Konewko, Community & Parks Development
Director, as the City’s sole point of contact for prospective vendors and
eventually the Contractor.
1
Source: “2030 Regional Development Framework – Revised Forecasts as of December 31,
2009,” Metropolitan Council.
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2.03Collection
The aggregation and transportation of recyclable materials from the place at
which it is generated and includes all activities up to the time when it is delivered
to a recycling facility.
2.04Contract
The legal agreement executed between the City and the Contractor. The Contract
shall include this RFP document, the successful proposal, and any written
clarifications or modifications as specified in Section 14, “RFP and Proposal to
Become Part of Final Contract.”
2.05Contractor
The City’s recycling service contractor under the new Contract beginning
operation on January 1, 2011.
2.06Contractor’s Annual Recycling Public Education Flyer
The City requires the Contractor to publish and distribute an annual public
education flyer that contains the following recycling information for City
residents:
Annual calendar and map of curbside recycling districts for Single-Family
Dwellings;
List of materials to be included for recycling;
List of Non-Targeted Materials that cannot be recycled in the City’s program;
and
How to prepare materials.
In addition, annual public education is required for MFD units as described in
Section 5.07.
(See Attachment D, “Contractor’s Annual Recycling Public Education Flyer”).
2.07Curbside Recycling Bins
Uniform curbside recycling bins (e.g., red, 14-gallon plastic recycling “tubs”)
supplied by the City in which recyclable materials can be stored and later placed
for curbside Collection, as specified by the City. Also pertains to bins, boxes,
bags or other containers used by residents to separate their recyclable materials.
(The bins are available at no cost to City residents.) While most households in the
City have one Curbside Recycling Bin, many have requested a second bin. The
Curbside Recycling Bins remain the property of the City.
2.08Curbside Recycling Service
The recycling Collection service specified within this RFP utilizing Curbside
Recycling Bins. Some multi-family dwellings may receive Curbside Recycling
Service using Curbside Recycling Bins.
2.09Glass Bottles and Jars
Unbroken bottles and jars, and containers (lids/caps and pumps removed) that are
primarily used for packing and bottling of food and beverages.
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2.10Market Demand
The economic and technical capacity of markets to use recyclable material to
make new products.
2.11Markets
Any person or company that buys (or charges) for recycling of specified materials
and may include, but are not limited to: end-markets, intermediate processors,
brokers and other recycling material reclaimers.
2.12Materials Recovery Facility (MRF)
A recycling facility in which recyclable materials are processed. The facility will
conform to all applicable rules, regulations and laws of state, local or other
jurisdictions.
2.13Milk Cartons & Juice Boxes
Gable top milk cartons, juice boxes and aseptic packaging used for soup, broth,
soy milk, etc.
2.14Multi-Family Dwelling (MFD)
A building or a portion thereof containing five or more dwelling units.
2.15MFD Recycling Containers
Recycling containers used for multiple family dwellings (MFD) including any
bin, cart, dumpster or other receptacle for temporary storage and Collection of
designated recyclables from residents in MFDs prior to Collection. Such
recycling containers must be separate, explicitly labeled as to recyclables
included, and colored differently from other containers for mixed solid waste or
trash.
2.16MFD Recycling Service
Recycling Collection service, together with related public education and other
customer services, provided to MFD residents that utilize MFD Recycling
Containers (e.g., carts) and use MFD Recycling Stations.
2.17MFD Recycling Stations
The location of MFD Recycling Containers designated by the recycling
Contractor with agreement of the MFD building owner. MFD Recycling Stations
will likely be a cluster of recycling carts and/or recycling dumpsters.
2.18Non-Targeted Materials
Materials that are not included in the City’s recycling program. Examples of
typical non-targeted items include (but are not limited to): pumps on plastic
bottles, ceramic material in glass streams, frozen pizza boxes in the Paper stream,
etc.
2.19Old Corrugated Cardboard (OCC)
Cardboard material with double wall construction and corrugated separation
between walls. Does not include plastic, wax or other coated cardboard.
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2.20Paper
Old Newspaper (ONP) with inserts; household office paper and mail; boxboard;
old corrugated cardboard; magazines/catalogs/phone books; Kraft bags; and wet
strength containers (e.g., soda/beer packaging). No boxboard containers used for
food product storage in refrigerators or freezers are included.
2.21Participation Rate
A record of which specific households on a recycling route set out recyclable
materials at some point during a defined period of time (usually one month), as a
percentage of the overall number of eligible households.
2.22Plastic Bottles
Plastic bottles shaped with a neck, rinsed and with lids, caps, rings and pumps
removed. Recyclable plastic bottles shall be identified on the bottom with the
Society of the Plastics Industry (SPI) plastic codes #1 (PET) and #2 (HDPE)
including bottles containing: liquor; milk; juice; soft drinks; water; certain
foods; soap and cosmetics.
2.23Process Residuals
The material that cannot be recycled due to material characteristics such as size,
shape, color, cross-material contamination, etc. and must be disposed as mixed
municipal solid waste. Process Residuals may include, but are not limited to,
bulky items, contaminants, sorted tailings, floor sweepings and rejects from
specific processing equipment (e.g., materials cleaned from screens, etc.).
Process Residuals does not include clean, separated products that are normally
processed and prepared for shipment to markets as commodities.
2.24Processing
The sorting, volume reduction, baling, containment or other preparation of
recyclable materials delivered to a MRF for transportation or marketing purposes.
2.25Proposal Scenarios
There are two different recycling collection/processing systems identified by the
City for purposes of this RFP: dual-stream and single-stream. In addition,
alternate Collection scenarios may be proposed (see Attachment C, Price
Worksheet).
Dual-Stream Scenario
- The proposal scenario assuming the City’s current
dual-stream Collection and Processing system for purposes of this RFP. Dual-
stream service includes Collection and Processing the residential curbside and
MFD material within the form of a dual-stream system whereby residents will
continue to be instructed to separate recyclables into two groups of materials:
(1) all Rigid Containers and (2) all Paper fiber products. Other design and
operating details of the current Collection, Processing and public education
systems are assumed within this dual-stream scenario.
Single-Stream Scenario
– Vendors may propose a single-stream Collection
and Processing system whereby residents will be instructed to commingle all
groups of recyclable materials in a lidded, wheeled cart.
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Alternate Scenario –
Vendors may propose a variation of dual-stream or
single-stream Collection. Variations may include additional materials to be
collected, alternative container options, etc. (For example, single-stream
Collection using Curbside Recycling Bins.)
2.26Rigid Containers
Includes aluminum cans, foil and trays; steel cans; glass bottles and jars; milk
cartons and juice boxes; and plastic bottles.
2.27Set-Out Rate
The number of households (SFDs) that set out recyclable materials each week as a
percentage of the number of eligible SFDs in the City.
2.28Single-Family Dwelling (SFD)
A building containing up to four (4) dwelling units.
2.29Steel Cans
Disposable containers fabricated primarily of steel or tin used for food and
beverages.
2.30Textiles
Textiles include unwanted but reusable linens such as towels, sheets, blankets,
curtains, tablecloths, and clothes including: belts, coats, hats, gloves, shoes and
boots that are clean and free of mold, mildew and excessive stains. Textiles must
be dry.
3.General Requirements for All Collections
The following general requirements are pertinent to all recycling Collections (i.e.,
both Curbside Recycling Service and MFD Recycling Service). However, the
City acknowledges that Collection service frequencies and other factors will vary
between residential and MFD Collection programs.
3.01Contractor Licensing Requirements
Haulers of recyclable materials must have a Collection license issued by the City,
per City Code Section 30-41.
3.02Collection Vehicle Equipment Requirements
Vehicles shall be designated to accommodate Collection material separation as
specified by the Contract, and shall be clearly signed on both sides as a recycling
Collection vehicle. In addition,all Collection vehicles used in performance of the
Contract shall:
Be duly licensed and inspected by the State of Minnesota;
Operate within the weight allowed by Minnesota Statutes and local
ordinances;
Be Minnesota Department of Transportation (DOT)-compliant at all times;
Have a maximum loaded weight not to exceed 40,000 pounds; and
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Be kept clean and as free from offensive odors as possible.
Each Collection vehicle shall be equipped with the following:
a. Two-way communications device.
b. First aid kit.
c. An approved fire extinguisher.
d. Warning flashers.
e. Warning alarms to indicate movement in reverse.
f. Sign on the rear of the vehicle which states “This Vehicle Makes Frequent
Stops.”
g. A broom and shovel for cleaning up spills.
All of the required equipment must be in proper working order. All vehicles must
be maintained in proper working order and be as clean and free from odors as
possible. All vehicles must be clearly identified on both sides with Contractor’s
name and telephone number prominently displayed. The lettering must be at least
three inches in height.
3.03Pollution Reduction and Environmentally Sustainable Initiatives
Contractor shall demonstrate a commitment to reducing air pollution from
Collection vehicles. Contractor shall submit as part of its proposal, a list of
quantitative steps it has taken to reduce air pollution. Examples may include:
A description of its current use of low-sulfur diesel fuel, biodiesel, or natural
gas;
A description of its current use of particulate filters for its fleet; and/or
A timetable for converting its fleet to using alternative fuels and installing air
pollution reduction technology.
In addition, proposers shall describe their current efforts and future plans to
reduce greenhouse gas emissions (from Collection operations, Processing
operations, transporting materials to market, etc.) as well as any environmentally
sustainable initiatives that are currently a part of the proposer’s business
operations or are planned for the future.
3.04Personnel Requirements
Contractor shall retain sufficient personnel and equipment to fulfill the
requirements and specifications of the services described in this RFP. The
Contractor will provide a Route Supervisor to oversee the recycling route drivers
servicing the City. The Route Supervisor will be available to address customer
complaints each day. The Contractor shall have on duty Monday through Friday
from 7:00 a.m. to 5:00 p.m. a dispatch customer service representative to receive
customer calls and route issues. The Contractor shall provide a 24-hour
answering service line or device to receive customer calls. The Route Supervisor
and all Collection vehicles must be equipped with 2-way communication devices.
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Contractor’s personnel will be trained both in program operations and in customer
service and insure that all personnel maintain a positive attitude with the public
and in the work place and shall:
a. Conduct themselves at all times in a courteous manner and use no abusive or
foul language.
b. Perform their duties in accordance with all existing laws and ordinances and
future amendments thereto of the Federal, State of Minnesota, and local
governing boards.
c. Be clean and presentable in appearance, as so far as possible.
d. Wear a uniform and employee identification badge or name tag.
e. Drive in a safe and considerate manner.
f. Manage Curbside Recycling Bins and MFD Recycling Containers in a careful
manner so as to avoid spillage and littering or damage to the bin or container.
Containers should not be thrown once emptied.
g. Monitor for any spillage and be responsible for cleaning up any litter or
breakage.
h. Avoid damage to property.
i. Not perform their duties or operate vehicles while consuming alcohol or
illegally using controlled substances or while under the influence of alcohol
and/or such substances.
3.05Collection Hours and Days
The City requires all recycling Collections to begin no sooner than 7 a.m. and
shall be complete by 7 p.m. The City requires scheduled Collection days to be
Monday through Friday (as shown in Attachment A) and pre-selected Saturdays
during holiday weeks (see Section 3.06). The Contractor may request City
authorization of exceptions to these time restrictions (e.g., pursuant to the “Severe
Weather” provision described in Section 3.07). The Contractor must request such
exception from the City’s Designated Contact Person via telephone or email, prior
to the requested Collection event and specify the date, time and reason for the
exception.
3.06Holidays
Holidays refers to any of the following: New Year’s Day, Memorial Day,
Independence Day, Labor Day, Thanksgiving Day, Christmas Day and any other
holidays mutually agreed to by the City and Contractor. In no instance will there
be more than one holiday during a Collection week. When the scheduled
Collection day falls on a holiday, Collection for that day will be collected one day
later. The Contractor shall publish the yearly calendar including alternate
Collection days, with assistance from the City.
3.07Severe Weather
The Contractor may postpone recycling Collections due to severe weather at the
sole discretion of the Contractor. “Severe Weather” shall include, but shall not be
limited to, those cases in which the temperature at 6:00 a.m. is minus twenty (-20)
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degrees Fahrenheit or colder. If Collections are so postponed, the Contractor shall
notify the City’s Designated Contact Person via telephone or email. Upon
postponement, Collection will be made on a day agreed upon between the
Contractor and the City.
3.08Missed Collections
The Contractor shall have a duty to pick up missed recycling Collections. The
Contractor agrees to pick up all missed Collections on the same day the
Contractor receives notice of a missed Collection, provided notice is received by
the Contractor before 11:00 a.m. on a business day. With respect to all notices of
a missed Collection received after 11:00 a.m. on a business day, the Contractor
agrees to pick up that missed Collection before 4:00 p.m. on the following
business day.
3.09Customer Complaints
Contractor shall provide staffing of a telephone-equipped office to receive missed
Collection complaints between the hours of 7:00 a.m. and 5:00 p.m. on weekdays,
except holidays. The Contractor shall have an answering machine or voice mail
system activated to receive phone calls after hours.
Contractor shall keep a log of all complaints, including the nature of the
complaints; the names, addresses, and contact numbers of the complainants; the
date and time received; the Contractor’s response; and the date and time of
response. This information shall be provided to the City in a monthly report.
Complaints on service will be taken and collected by the Contractor. The City
will notify the Contractor of all complaints it receives. The Contractor is
responsible for corrective actions and shall answer all complaints courteously and
promptly.
3.10City Retains Right to Specify Resident Preparation Instructions
The Contractor shall agree that it is the City’s sole right to clearly specify the
resident sorting and setout requirements.
3.11Publicity, Promotion and Education
The City updates its website with recycling information and instructions and
periodically publishes recycling-related information in the City’s newsletter,
Maplewood Monthly. The newsletter is direct mailed to every home, business
and apartment in Maplewood and is also available on the City’s website year-
round.
In an effort to increase participation and improve compliance with City-specified
resident preparation instructions, the Contractor shall publish and distribute (via
mail or hand deliver) public education to SFDs as described in Section 2.05,
“Contractor’s Annual Recycling Public Education Flyer” and Section 4.04,
“Public Education Information for SFD Residents.” The Contractor must also
publish and distribute public education to MFDs as described in Section 5.07,
“Public Education Information for MFD Tenants.”
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The Contractor must be able to provide public education material in languages
other than English (e.g., Spanish, Hmong, Somali, etc.). The City will work with
the Contractor regarding the quantities needed and the locations for distribution.
The Contractor shall submit a draft of any public education literature for approval
by the City, at least one (1) month before printing and distribution of any such
literature.
As part of this proposal, proposers shall describe their experience in providing
Collection services at community events and what, if any, Collection
opportunities could be provided at Maplewood community events or City-
sponsored events, and whether there would be a cost associated with the service.
In addition, proposers are encouraged to specify other public education tools that
they are willing to provide (e.g., recycling education materials targeted for a
specific neighborhood, targeting a specific material type, etc.).
As part of this proposal, proposers shall provide examples of public education
materials they have developed for other municipalities.
3.12City Shall Approve Contractor’s Resident Education Tags
The Contractor shall produce “resident education tags” to be left by curbside
Collection crews if any Non-Targeted Material is rejected and left at the curb.
The Contractor shall submit a draft of the tags for approval by the City, at least
one (1) month before printing.
3.13Weighing of Loads
Contractor will keep accurate records consisting of an approved weight slip with
the date, time, Collection route, driver’s name, vehicle number, tare weight, gross
weight and net weight for each loaded vehicle that has collected recyclable
material from SFDs and MFDs in Maplewood. Collection vehicles will be
weighed after completion of a route or at the end of the day, whichever occurs
first. A copy of each weight ticket shall be kept on file and made available for
inspection upon request by the City.
3.14Monthly and Annual Reports
The Contractor will submit to the City monthly reports and annual reports. At a
minimum, the Contractor shall include the following information monthly:
Total quantities of recyclable materials collected, by material type (in tons).
Net quantities of recyclable materials marketed, by material type (in tons).
Quantities of Process Residuals disposed (in tons).
Recycling service fee (based upon contracted price per household).
Revenue share credits back to the City (if any).
Log of all complaints, including the nature of the complaints; the names,
addresses, and contact numbers of the complainants; the date and time
received; the Contractor’s response; and the date and time of response.
Log of all resident addresses where “education tags” where left because of
Non-Targeted Materials set out for recycling.
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At a minimum, the Contractor shall include the following information annually:
Total quantities of recyclable materials collected in the City, by material type
(in tons).
Net quantities of the City’s recyclable materials marketed, by material type (in
tons).
Quantities of Process Residuals disposed (in tons).
Disposal location of Process Residuals.
Materials composition analysis of the City’s recyclable materials.
Average Participation Rate and Set-Out Rate and an explanation of how those
rates were calculated.
A list of households not participating in the curbside recycling program.
th
Monthly reports shall be due to the City by the 15 day of each month. Annual
reports shall be due by January 31. The Contractor shall include in its annual
report recommendations for continuous improvement in the City’s recycling
program (e.g., public education, MFD Recycling Service, etc.).
3.15Annual Performance Review Meeting
Upon receipt of the Contractors annual report (see Section 3.14of this RFP), the
City shall schedule an annual meeting with the Contractor and the City’s
Environmental & Natural Resources Commission. The objectives of this annual
meeting will include, but not be limited to, the following:
Review Contractor’s annual report, including trends in recovery rate and
participation.
Review efforts the Contractor has made to expand markets for recyclable
materials.
Review Contractor’s performance based on feedback from residents to the
Environmental & Natural Resources Commission members and/or City staff.
Review Contractor’s recommendations for improvement to the City’s
recycling program, including enhanced public education and other
opportunities.
Review City staff recommendations for Contractor’s service improvements.
Discuss other opportunities for improvement during the remainder of the
contract.
3.16Ownership of Recyclable Materials
Ownership of the recyclable materials shall remain with the person placing them
for Collection until Contractor’s personnel physically touches them for
Collection, at which time the ownership of the recyclable materials shall transfer
to Contractor.
3.17Scavenging Prohibited
It is unlawful for any person other than the City’s recycling Contractor to collect,
remove, or dispose of designated recyclable materials after the materials have
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been placed or deposited for Collection in the recycling containers. The City’s
recycling Contractor’s employees may not collect or “scavenge” through
recycling in any manner that interferes with the contracted recycling services.
3.18Cleanup of Spillage or Blowing Litter
The Contractor shall clean up any material spilled or blown during the course of
Collection and/or hauling operations. All Collection vehicles shall be equipped
with at least one broom and one shovel for use in cleaning up material spillage.
Designated recyclable materials shall be transported in a covered vehicle so that
the recyclable materials do not drop or blow onto any public street or private
property during transport.
3.19Recyclable Material Required to be Transported to Markets; Disposal of
Recyclable Materials Prohibited
Upon Collection by the City’s recycling Contractor, the City’s Contractor shall
deliver the designated recyclables to a MRF, an end market for sale or reuse, or to
an intermediate Collection center for later delivery to a MRF or end market. It is
unlawful for any person to transport for disposal or to dispose of designated
recyclables in a mixed municipal solid waste disposal facility.
The City prefers the highest and best use of the glass collected within the City.
The process of recycling glass bottles and containers back into glass bottles and
containers is preferred over Processing glass to be used as road aggregate,
sandblast media, fiberglass or other alternative uses.
Proposers shall provide a written statement describing the end use of the glass
collected from the City of Maplewood as part of their proposal.
As stated in Section 17.12, “Inspection of Records,” at any time, the City or its
designee may inspect the Contractor’s records.
3.20Processing Facilities Must be Specified
The Contractor shall assure the City that adequate recyclable material Processing
capacity will be provided for City material collected. The proposals must clearly
specify the location(s) of the Processing facilities or MRFs where material
collected from the City will be delivered and/or processed. The Contractor shall
provide written notice to the City at least 60 days in advance of any change in
these or subsequent plans for receiving and Processing recyclable materials
collected from the City.
3.21Estimating Materials Composition as Collected
The Contractor shall conduct at least one materials composition analysis of the
City’s recyclable materials each year to estimate the relative amount, by weight,
of each recyclable commodity by grade (i.e., industry specification) or offer a
suitable alternative to a composition analysis. The results of this analysis shall
include: (1) percent by weight of each recyclable commodity by grade as
collected from the City; (2) percent of weight of the Process Residuals as
collected from the City; (3) relative change compared to the previous year’s
composition; and (4) a description of the methodology used to calculate the
composition, including number of samples, dates weighed, and City route(s) used
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for sampling. The Contractor shall provide the City with a copy of the analysis
each year of the Contract.
3.22Process Residuals
The Contractor shall provide the City a written description of the means to
estimate Process Residuals derived from the City’s recyclable materials. This
written description shall be reviewed and approved in writing by the City. This
written description shall be updated by the Contractor immediately after any
changes to the Processing facilities used by the Contractor. The City may audit
the records of the Contractor to verify the agreed upon process (see Section 17.12,
“Inspection of Records”).
The quantities of Process Residuals must be reported to the City in the annual
composition analysis as described in Section 3.21. In addition, the Contractor
must report to the City, on an annual basis, the disposal location of Process
Residuals.
Proposers shall provide a written description of how their company plans to
minimize the amount of residuals from the Processing of the City’s recyclable
materials, as part of their proposal.
3.23Lack of Adequate Market Demand
In the event that the market for a particular recyclable material ceases to exist, or
becomes economically depressed that it becomes economically unfeasible to
continue Collection, Processing and marketing of that particular recyclable
material, the City and the Contractor will both agree in writing that it is no longer
appropriate to collect such item before Collection ceases. The Contractor shall
give the City as much notice as possible, in writing, about the indications of such
market condition changes.
The City and Contractor shall agree on a date in a written Contract amendment to
cease Collection of the recyclable item in question. The Contractor shall at all
times be under a duty to minimize the quantity of recyclable materials disposed in
a landfill, incinerator or other facility receiving mixed municipal solid waste. If
disposal of any recyclable commodity becomes necessary, upon receiving written
permission from the City, the Contractor shall dispose of the recyclable materials
at a facility specified in writing by the City or an alternative agreed upon by the
City and the Contractor. The City and the Contractor will negotiate a cost for
disposal as a substitute for a Processing fee for that material.
3.24Performance Monitoring
The City will monitor the performance of the Contractor against goals and
performance standards required within this RFP and in the Contract. Substandard
performance as determined by the City will constitute non-compliance. If action
to correct such substandard performance is not taken by the Contractor within 60
days after being notified by the City in writing, the City will initiate the Contract
termination procedures.
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4.Curbside Collection Requirements
The following Collection requirements are for Curbside Recycling Service only
(Single-Family Dwellings and buildings with up to four units) and do not pertain
to multi-family household type of Collection services.
4.01Point of Collection
All curbside Collection service will occur at the curbside (i.e., there are no alley
Collections), with the exception of elderly residents or those with short- or long-
term physical limitations who require house-side Collection service.
4.02Curbside Collection Schedule Deadline
If the Contractor determines that the Collection of recyclable materials will not be
completed by 7:00 p.m. on the scheduled Collection day, the Contractor shall
notify the City by 4:30 p.m. that same day and request an extension of the
Collection hours. The Contractor shall inform the City of the areas not
completed, the reason for non-completion and the expected time of completion. If
the City’s Designated Contact Person cannot be reached, the Contractor will
request the City Manager.
4.03Procedure for Handling Non-Targeted Materials
If the Contractor determines that a resident has set out Non-Targeted Materials,
the driver shall use the following procedure:
1.Contractor shall leave the Non-Targeted Materials in the resident’s Curbside
Recycling Bin and leave an “education tag” indicating acceptable materials
and the proper method of preparation.
2.The driver shall record the address and the Contractor shall report the address
to the City in the monthly report.
If this procedure for handling Non-Targeted Materials is not feasible for
automated or semi-automated Collection systems, the proposer must so specify
and explain alternative public education methods to maintain and improve quality
of recyclable materials set out by City residents.
4.04Public Education Information for SFD Residents
The Contractor shall be responsible for the following:
Annual distribution of the Contractor’s Recycling Public Education Flyer as
described in Section 2.05; and
Distribution of resident education tags to be left by curbside Collection crews
if any Non-Targeted Material is rejected and left at the curb.
5.Multi-Family Dwelling (MFD) Collection Requirements
The following Collection requirements are for MFD Recycling Service only and
do not pertain to Curbside Recycling Service.
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5.01MFD Building Owners May Elect to Subscribe to Recycling Service Other
Than the City’s Contract
MFD building owners are able to use the City’s recycling Contractor to provide
recycling services or they may independently contract with another licensed
recycling contractor to provide the recycling services at the owner’s expense.
5.02MFD Collection Stations
MFD Recycling Stations will be specified with agreement of the MFD building
owner on a case-by-case basis. MFD Recycling Stations will likely be a cluster of
recycling carts and/or recycling dumpsters. The number and location of MFD
Recycling Stations shall be adequate to be reasonably convenient and accessible
to all MFD residents.
5.03MFD Container Location(s)
MFD Recycling Containers shall be placed in a location(s) on the MFD premises
which permits access for Collection purposes but which does not obstruct
pedestrian or vehicular traffic and shall comply with the City’s zoning and other
ordinances.
5.04MFD Service Standards
At a minimum, MFD recyclables Collection services shall be available on the
premises and shall be provided on a regularly scheduled basis of at least twice per
month. The Collection schedule and recycling containers’ capacity shall provide
for regular removal of the recyclables such that there is adequate storage capacity
available in the recycling containers to avoid overflowing containers.
5.05MFD Recycling Container Requirements
The recycling containers shall be:
1.Sufficient in number and size to meet the demands for recycling services
created by the occupants.
2.Equipped with hinged lids.
3.Equipped with standardized labels identifying the type of recyclable material
to be deposited in each container.
4.Colored differently from other containers used for garbage Collection.
5.Maintained in proper operating condition and reasonably clean and sanitary.
6.Repaired or replaced on a reasonable schedule if stolen or broken.
5.06Responsibility for Providing and Maintaining Recycling Containers
If the MFD building owner uses the City’s Contractor, adequate MFD Recycling
Containers shall be provided and maintained by the City’s Contractor.
5.07Public Education Information for MFD Tenants
At least once per year, for each MFD building they service, the City’s recycling
Contractor shall supply the MFD building owner with a sufficient number of
recycling fact sheets/instructions for all units in the building(s). The information
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should specifically address MFD Recycling Service and should not be the same
educational material distributed to SFDs.
5.08Other Public Education Tools to MFD Building Owners
Proposers are encouraged to specify other public education tools that the
Contractor will provide, in cooperation and coordination with MFD building
owners.
5.09Annual Report to MFD Building Owners
The City’s Contractor shall provide an annual report by January 31 of each year to
the MFD building owners served by the City’s Contractor. A copy of each report
to the MFD building owners shall also be submitted to the City. The report shall
contain, at a minimum, the following information:
1.Name of owner and building manager and contact information (mailing
address, phone numbers, e-mail address, etc.).
2.Street address of each MFD served.
3.Number of dwelling units for each MFD.
4.Description of Collection services made available to occupants, including
number of MFD Recycling Stations, number of MFD Recycling Containers,
location of stations and dates of Collection.
5.Description of public education tools used to inform occupants of availability
of services.
6.Total quantities of recyclable materials collected, by material type.
7.Recommendations for future improvements to increase recovery rates (e.g.,
specific public education tools).
6.Municipal Facilities Collection Requirements
The Contractor shall provide, at no charge, recycling containers and Collection
service once per week at the following City buildings:
1.City Hall - 1830 County Road B East
2.Public Works – 1902 County Road B East
3.Parks & Recreation Maintenance Building – 1810 County Road B East
4.Fire Station One – 1177 Century Avenue North
5.Fire Station Two - 1955 Clarence Street
6.Community Center - 2100 White Bear Avenue
7.Payment Terms
7.01Compensation for Services Based on a Fee per Household
The City agrees to pay the Contractor for recycling Collection services provided
to the City as described in the Contractor’s proposal, and made part of an
executed Contract, based on the number of household units certified by the City.
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st
By February 1 of each year the City will review the number of certified SFD and
MFD units and notify Contractor of any changes.
Contractor shall submit itemized bills for recycling Collection services provided
to the City on a monthly basis. Bills submitted shall be paid in the same manner
as other claims made to the City.
The Contractor shall submit the monthly documentation and reports as detailed in
Section 3.14 with the monthly bill. Payment to the Contractor will not be released
unless the required information is included in the monthly bill or submitted
separately according to the deadlines as specified in Section 3.14.
7.02Revenue Sharing
Proposers may elect to participate in revenue sharing with the City as detailed in
Section 12.04.4. If the final Contract negotiated includes revenue sharing, the
Contractor shall, on a monthly basis, rebate an amount to the City based on a
mutually agreed upon formula.
7.03Price Adjustment
The price per household per month for 2011 will be set in accordance with the per
household price proposed on the pricing worksheet (Attachment C). The annual
per household fee payable for each successive Contract year shall equal the
annual fee payable for the previous year adjusted proportionately by the annual
Consumer Price Index (CPI) or 3%, whichever is lower. The published index for
determining the annual percent change of the CPI will be the Federal Reserve
Bank of Minneapolis.
If the CPI for the previous calendar year is negative, the price per household
would remain unchanged for the subsequent year.
8.Term of Contract
The term of the new recycling Contract will be a period of three (3) years from
January 1, 2011 through December 31, 2013. The City may consider up to two,
2-year extensions for years 2014-2015 and 2016-2017, at the City’s sole
discretion.
9.Submitting Proposals
To the best of its ability, the City will use the following process and schedule for
its decision-making:
9.01Proposed Schedule
June 1, 2010 Release of RFP
June 11 Notification of Intent
June 11 Questions from Potential Proposers Due
June 18 City Responds to Proposers’ Questions
June 30 Proposals Due
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July 19 Environmental & Natural Resources Commission review
and recommendation of recycling Contractor and draft
Contract
August 9 City Council Meeting: Approval of Recycling Contractor
Aug. 10 – Aug. 23 Negotiations with Contractor
Aug. 23 or Sept. 13 City Council Awards Recycling Contract
January 1, 2011 Contract Start Date
9.02Notification of Intent
Prospective Contractors interested in responding to this RFP shall notify the City
in writing (via email or facsimile) of their interest. Notifications of intent should
be sent to:
Mr. DuWayne Konewko
Community & Parks Development Director
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
Fax: (651) 249-2319
E-mail: duwayne.konewko@ci.maplewood.mn.us
Notifications shall include the vendor’s name, contact person’s title, address,
Notification of intent must be made by
phone number, and e-mail address.
June 11, 2010
.
It is the responsibility of the vendors to ensure their Notification of Intent was
received by the City.
9.03Questions
Questions, requests for clarification or requests for information about this RFP or
process must be submitted in writing (via mail, email or fax) to the City’s contact
Friday,June 11, 2010
person by 4 p.m. . All questions and requests for more
information and the City’s responses will be summarized in writing and
Friday, June 18, 2010
forwarded to all prospective proposers prior to .
9.04Contact Restriction
Any unauthorized contact with City staff, City Council Members, or members of
the City’s Environmental & Natural Resources Commission will subject the
company to disqualification from further consideration. This restriction will be in
effect from the date this RFP is finalized and authorized for release by the City
Council through the date of final Contract award (including authorization for
execution) by the City Council.
9.05Proposals Held Confidential
Only the company names of vendors submitting proposals will be made public.
All proposal documents shall be held as confidential until the City Council awards
a new Contract and authorizes staff to execute the new Contract.
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9.06Review Committee
The City will form a proposal review committee, to review and analyze the details
of the qualified submitted proposals. (See Section 15, “Evaluation Criteria” of
this RFP.) The committee will be a subset of the Environmental & Natural
Resources (ENR) Commission and will include up to three members. The
committee will recommend the top three vendors, in rank order of priority, to the
ENR Commission and then the ENR Commission will recommend the top three
vendors, in rank order of priority, to the City Council.
9.07Negotiations
City staff will negotiate with the top ranked vendor.If negotiations with top-
ranked vendor are not successful, the City may then initiate negotiations with
second ranked vendor, and so on.
The City reserves the right to negotiate specific work elements with a respondent
into a Contract of lesser or greater expense than described in this RFP or the
respondent's reply.
9.08Award of Contract
Once a draft Contract has been successfully negotiated, City staff will present its
August 9, 2010
recommendations to the City Council (tentatively planned for ). If
approved, the City Council will then award the Contract and authorize staff to
execute it.
9.09New Contract
The new recycling Contract will commence on January 1, 2011.
10.Proposals May be Rejected in Whole or Part
The City of Maplewood reserves the right to:
Reject any or all proposals;
Reject parts of proposals;
Negotiate modifications of proposals submitted; and
Accept part or all of the proposals on the basis of consideration(s) other than
proceeds or cost.
11.How to Submit Proposals
Proposals will be accepted only from those who submitted a Notification of Intent
as described in Section 9.01.
Proposal shall be submitted to the Community & Parks Development Office at
Wednesday,June 30, 2010
City Hall no later than 4 p.m. (CDT) on , in a sealed
envelope with the name of the proposing company on the outside and addressed
as follows:
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Enclosed: “Recycling Services Proposal”
City of Maplewood, City Hall
Community & Parks Development Office
1830 County Road B East
Maplewood, MN 55109
c/o DuWayne Konewko
Community & Parks Development Director
Proposals will be date-stamped and treated in accordance with MN Statutes
13.591, Subdivision 3 (b), Data Practices Act.
Twelve (12) written, hard copies of the proposal and all attachments shall be
submitted.
One electronic copy of the proposal must also be submitted on a CD disk (or
suitable alternative disk format) inside of the sealed envelope. The proposal file
must be formatted in Microsoft WORD or a suitably compatible alternative.
12.Proposal Content
12.01Proposal Content Checklist
Qualified proposals must include all of the elements referenced in this RFP. A
Attachment E
Proposal Content Checklist can be found in .
12.02References
Proposers must include a list of references including other municipal clients in the
Twin Cities metro region receiving similar services.
12.03Litigation
Statement as to any litigation in the past five years within the State of Minnesota
and the current status of that litigation.
12.04Price Worksheet
Vendors must complete a price worksheet as part of each proposal they submit
(see Attachment C for worksheet). Vendors may complete one or both proposal
scenario price worksheets: “Dual-stream” and/or “Single-stream.” In addition,
vendors may also complete an “Alternate” proposal scenario price worksheet if
their proposed system does not fit into one of the first two scenarios.
The proposal must describe the Collection, Processing and public education
services for both SFD and MFD Collection service.
12.04.1Dual-Stream Proposal Scenario
If vendors propose under the dual-stream scenario, they should assume
materials would be both collected and processed in a dual-stream mode.
Under this dual-stream scenario, residents will be instructed to separate
recyclables into two groups of materials: (1) all Rigid Containers and (2)
all Paper fiber products. Under this dual-stream scenario, Processing shall
also be by the categories as collected: Paper separated from Rigid
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Containers. It is not acceptable to propose to collect materials in a dual-
stream mode and then process them in a single-stream mode.
If the City awards a new dual-stream service Contract under this scenario,
the new Contractor shall not make any changes to either the dual-stream
Collection or Processing systems without written approval of the City.
Vendors may propose variations to this scenario.
12.04.2Single-Stream Proposal Scenario
Vendors may propose a single-stream Collection and Processing system
whereby residents will be instructed to commingle all groups of recyclable
materials in a lidded, wheeled cart and the vendor will collect and process
the materials in a single-stream. If vendors propose under this single-
stream proposal scenario, the vendor must provide an explicit description
of the following Collection design details:
Cart size and other specifications;
Ownership of carts (City vs. Contractor);
Residents’ material preparation and setout requirements (e.g., if
corrugated cardboard is to be placed in the single-stream cart, location
of carts, etc.);
Handling Non-Targeted Materials (see Section 4.03);
Collection frequency; and
Any other Collection system design and operational elements the City
will need to fully understand the single-stream proposal.
12.04.3Alternate Proposal Scenario
Vendors proposing an alternate Collection scenario must explicitly
describe the Collection service design (e.g., resident materials
sorting/preparation requirements, Collection frequency, container size,
container ownership, etc.).
12.04.4Revenue Sharing
All qualified proposals shall state explicitly if the vendor proposes to
participate in revenue sharing with the City. If the City awards the
Contract to a vendor that proposes revenue sharing, the Contractor shall,
on a monthly basis, rebate an amount to the City based on a mutually
agreed upon formula.
The components of the revenue sharing formulae include:
Published industry end market “index” for Paper and Aluminum ($ per
ton based on specified commodity grades);
Proposed percent revenue share (%) by commodity;
Proposed Processing fee ($ per ton) by commodity; and
Estimated commodity tonnage volumes (tons per month).
The basic revenue share formula outline within this RFP can be
summarized as a portion (%) of the vendor’s materials sales revenue from
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sale of Paper grades and Aluminum, less Processing costs for these
commodities.
The City-initiated revenue sharing outline for purposes of this RFP
consists of the following formulae:
Paper.
1.) A per ton payment of all Paper grades collected from the
City based on the designated published index less the proposed Paper
Processing cost per ton. The designated published index used shall be
the Official Board Markets (OBM) “Yellow Sheet,” first week of the
month, Chicago region for Old Newspapers (ONP) #8, high-side of
range. Proposers must state on the price worksheet (Attachment C)
what percent of this index will be used for the “gross revenue” and the
proposed Paper Processing cost per ton.
Aluminum.
2.) A per ton payment of Aluminum collected from the
City based on the designated published index less the proposed
Aluminum Processing cost per ton. The designated published index
used shall be the American Metal Market (AMM), Aluminum (1st
issue of the month), high-side nonferrous scrap prices: scrap metals,
domestic aluminum producers, buying prices for processed used
aluminum cans in carload lots, f.o.b. shipping point, used beverage can
scrap. Proposers must state on the price worksheet (Attachment C)
what percent of this index will be used for the “gross revenue” and the
proposed Aluminum Processing cost per ton.
If a revenue sharing component is offered (i.e., greater than zero percent)
for either Paper or Aluminum, each month the Contractor shall provide,
together with the monthly rebate to the City, adequate documentation of
the corresponding monthly estimate of tons of all Paper grades and tons of
Aluminum collected from the City even in the case the City were to
receive no rebate for the month. Also, the Contractor shall provide copies
of the referenced OBM market index and AMM market index with each
monthly statement. Proposers shall provide a detailed explanation of how
they will calculate the tonnage estimates.
At no time shall the City’s total net revenue share be less than zero ($0).
In other words, the City shall not pay the Contractor for a “negative”
revenue share. If there is a “negative” revenue share, the City shall only
pay Processing costs for the tons collected. The City understands that net
revenues may equal zero at times due to poor markets; however, the City
shall not pay any costs above and beyond Processing costs.
Each proposal scenario must contain a percent revenue share offer for both
Paper and Aluminum as described immediately above (see Attachment C
– Price Worksheet). Proposers may offer from zero (0) percent to 100
percent revenue share.
The vendors may propose revenue sharing for other commodities and
corresponding pricing formulae in their proposal by completing the
“Alternate Proposal Scenario” in Attachment C. In addition, the City or
the Contractor may propose revenue sharing for other commodities and
corresponding pricing formulae at any time during the duration of the
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Contract. The parties shall enter into negotiations in good faith and any
new revenue sharing agreement shall be reduced in writing in the form of
an amendment to the Contract.
12.04.5Processing Fees
Processing fees will be calculated by multiplying the tons of all Paper
materials (defined in Section 2.19) and the tons of Aluminum (defined in
Section 2.01) collected by the Processing fees proposed in Attachment C.
Processing fees will not be applied to Process Residuals.
12.04.6Optional Services
Proposers may provide descriptions of additional services available to the
City, including but not limited to:
Additional materials proposed to be collected for recycling from SFD
and MFD units such as Textiles, additional plastics, scrap metal, etc.
Proposer must provide explanation/documentation that these materials
will be recycled and the end markets are sustainable.
Development of drop-off sites for OCC, scrap metal, and/or other
material.
Descriptions of innovative ideas and approaches to increase recycling
rates, promote reuse and waste reduction, and other sustainability
efforts.
13.Vendors May Team with Other Companies
It is recognized that some prospective haulers may wish to sub-contract with other
companies for Processing services. This is allowed as needed, but all such
Contractor–sub-contractor relationships must be explicitly described in each
proposal scenario. The City will contract with only one primary Contractor for
the recycling services.
Multiple vendors may team up with other complementary hauling or recycling
companies provided there is no collusion. A company may be listed as a part of
more than one team as long as this company submits a written certification that no
collusion occurred between competing proposals.
14.RFP and Proposal to Become Part of Final Contract
The contents of this RFP, the successful proposal, and any written clarifications or
modifications to the contents thereof submitted by the successful proposer shall
become part of the contractual obligations and be incorporated by reference into
the ensuing Contract. If any provision of the Contract is in conflict with the
referenced RFP or proposal, the Contract shall take precedent.
15.Evaluation Criteria
The City will objectively evaluate the proposals submitted to determine the best
value for the City and its residents. A comprehensive set of criteria will be used
to quantify the merits of each proposal package. The evaluation criteria and
relative point values for each are shown below.
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1E\MQYQ4SWWMFPI
)ZEPYEXMSR'VMXIVME4SMRXW
The per household per month price for recycling Collection services,
30
for both SFD and MFD units.
Strength of qualifications of the vendor (together with any proposed 25
sub-contractor, if any), especially related to the particular needs of
the City of Maplewood. Qualifications will include, but not be limited
to, the proven capacities of the vendor to meet the operational
requirements of the City (e.g., servicing other cities of similar size,
vendor references, etc.).
Projected amount of revenue from the sale of recyclable materials
10
shared with the City.
Pollution reduction efforts as outlined in Section 3.03. 7
Responsiveness of the vendor to all provisions of this RFP. 5
Glass-to-glass recycling. The City prefers the highest & best use of 5
the glass collected within the City (i.e., manufacturing back into
glass bottles and containers rather than used as road aggregate,
sandblast media, fiberglass, etc.).
Additional recycling services for the City (e.g., drop-off sites for OCC
5
or scrap metal, participation in City-sponsored events, etc.).
Public education beyond RFP requirements (e.g., more than once
5
per year, target specific neighborhoods, etc.).
Innovative approaches to increase recycling rates, promote waste
5
reduction, reuse and other sustainability efforts.
Additional materials to be collected for recycling (e.g., Textiles, 3
additional plastics, scrap metal, etc.) and documentation that these
materials will be recycled and the end markets are sustainable.
8SXEP4SWWMFPI4SMRXW
16.Liquidated Damages
The Contractor shall agree, in addition to any other remedies available to the City,
the City may withhold payment from the Contractor in the amounts specified
below as liquidated damages for failure of the Contractor to fulfill its obligations:
1.Failure to respond to legitimate service complaints within 24 hours in a
reasonable and professional manner - $50 per incident.
2.Failure to collect properly notified missed Collections - $250 per incident.
3.Failure to provide monthly and annual reports - $100 per incident.
4.Failure to complete the Collections within the specified timeframes without
proper notice to the City - $100 per incident.
5.Failure to clean up from spills during Collection operations - $250 per
incident.
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6.Failure to report on changes in location of recyclable materials Processing
operations - $250 per incident.
7.Failure to provide written description of the means to estimate relative amount
of Process Residuals derived from the City’s recyclables - $100 per incident.
8.Making changes to the Collection and Processing systems prior to receiving
City approval to implement any such change - $5,000.
9.Failure to conduct and report results of the annual composition analysis - $100
per incident.
These designated amounts for non-performance do not represent penalties.
17.Insurance and Other Legal Requirements
17.01Insurance
Insurance secured by the Contractor shall be issued by insurance companies
acceptable to the City and admitted in Minnesota. The insurance specified may
be in a policy or policies of insurance, primary or excess. Such insurance shall be
in force on the date of execution of the Contract and shall remain continuously in
force for the duration of the Contract. The Contractor and its sub-contractors
shall secure and maintain the following insurance:
17.01.1Workers Compensation Insurance
Workers Compensation insurance shall meet the statutory obligations with
Coverage B - Employers Liability limits of at least $100,000 each
accident, $500,000 disease - policy limit and $100,000 disease each
employee.
17.01.2Commercial General Liability Insurance
Commercial General Liability insurance shall be at the limits of at least
$1,000,000 general aggregate, $1,000,000 personal and advertising injury,
$1,000,000 each occurrence, $50,000 fire damage and $1,000 medical
expense any one person. The policy shall be on an "occurrence" basis,
shall include contractual liability coverage and the City shall be named an
additional insured.
This insurance shall include up to $10,000 expenses to extract pollutants
from land or water at the “premises” if the discharge, dispersal, seepage,
migration, release, escape or emission of the pollutants is caused by or
results from a covered cause of loss.
17.01.3Commercial Automobile Liability Insurance
Commercial Automobile Liability insurance covering all owned, non-
owned and hired automobiles with limits of at least $1,000,000 per
accident. This insurance shall include a cause of loss where there is a spill
of fuels and lubricants used in the vehicle for its operation.
17.01.4Professional Liability Insurance or Errors & Omissions Insurance
Professional Liability Insurance or Errors & Omissions insurance
providing coverage for 1) the claims that arise from the errors or
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omissions of the Contractor or its sub-contractors and 2) the negligence or
failure to render a professional service by the Contractor or its sub-
contractors. The insurance policy should provide coverage in the amount
of $1,000,000 each occurrence and $1,000,000 annual aggregate. The
insurance policy must provide the protection stated for two years after
completion of the work.
Acceptance of the insurance by the City shall not relieve, limit or decrease
the liability of the Contractor. Any policy deductibles or retention shall be
the responsibility of the Contractor. The Contractor shall control any
special or unusual hazards and be responsible for any damages that result
from those hazards. The City does not represent that the insurance
requirements are sufficient to protect the Contractor's interest or provide
adequate coverage. Evidence of coverage is to be provided on a City-
approved Insurance Certificate. A thirty (30)-day written notice is
required if the policy is canceled, not renewed or materially changed. The
Contractor shall require any of its sub-contractors, if sub-contracting is
allowable under this contact, to comply with these provisions.
17.01.5Environmental Liability Insurance
The Contractor agrees that they shall obtain and maintain environmental
liability insurance in compliance with local, state and federal regulations
for all matters related to in this recycling services agreement. Contractor
shall add the City as an additional insured under said insurance policy(s).
The policy coverage shall include Environmental Impairment Liability.
Contractor shall provide the City with appropriate documentation of said
environmental liability insurance for verification upon written request
from the City. The Contractor further indemnifies the City, its employees,
agents and licensees from all liability related to hazardous
contamination/pollution resulting from the acts of the Contractor, its
employees or agents.
17.02Transfer of Interest
The Contractor shall not assign any interest in the Contract, and shall not transfer
any interest in the Contract, either by assignment or novation, without the prior
written approval of the City. The Contractor shall not sub-contract any services
under this Contract without prior written approval of the City. Failure to obtain
such written approval by the City prior to any such assignment or sub-contract
shall be grounds for immediate Contract termination.
17.03Non-Assignability and Bankruptcy
The parties hereby agree that the Contractor shall have no right to assign or
transfer its rights and obligations under said agreement without written approval
from the City. In the event, the Contractor, its successors or assigns files for
Bankruptcy as provided by federal law, this agreement shall be immediately
deemed null and void relieving all parties of their Contract rights and obligations.
17.04Dispute Resolution and Arbitration Procedures
The parties agree that any controversy or claim arising out of or relating to the
agreement or the breach thereof, shall be settled, at the option of the City by
- 26 -
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arbitration in accordance with the Rules of the American Association of
Arbitration and judgment upon the award by the Arbitrator(s) may be entered in
any court with jurisdiction thereof.
17.05Performance Bond
The Contract shall specify requirements for a performance bond in the case of the
Contractor’s failure to perform contracted services. The performance bond shall
be for a minimum of $300,000.
17.06General Compliance
The Contractor agrees to comply with all applicable Federal, State and local laws
and regulations governing funds provided under this Contract.
Once negotiations begin, the City will provide draft Contract language to the
preferred vendor to address other standard legal requirements. (Note: These
requirements may include, but not be limited to: specification for performance
bond, prevailing wage; anti-trust, arbitration, human rights, City administrative
ordinance; etc.).
17.07Independent Contractor
Nothing contained in this agreement is intended to, or shall be construed in any
manner, as creating or establishing the relationship of employer/employee
between the parties. The Contractor shall at all times remain an independent
Contractor with respect to the services to be performed under this Contract. Any
and all employees of Contractor or other persons engaged in the performance of
any work or services required by Contractor under this Contract shall be
considered employees or sub-contractors of the Contractor only and not of the
City; and any and all claims that might arise, including Worker's Compensation
claims under the Worker's Compensation Act of the State of Minnesota or any
other state, on behalf of said employees or other persons while so engaged in any
of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of Contractor.
17.08Hold Harmless
The Contractor agrees to defend, indemnify and hold harmless the City, its
officers and employees, from any liabilities, claims, damages, costs, judgments,
and expenses, including attorney's fees, resulting directly or indirectly from an act
or omission of the Contractor, its employees, its agents, or employees of sub-
contractors, in the performance of the services provided by this Contract or by
reason of the failure of the Contractor to fully perform, in any respect, any of its
obligations under this Contract. If a Contractor is a self-insured agency of the
State of Minnesota, the terms and conditions of Minnesota Statute 3.732 et seq.
shall apply with respect to liability bonding, insurance and liability limits. The
provisions of Minnesota Statutes Chapter 466 shall apply to other political
subdivisions of the State of Minnesota.
17.09Accounting Standards
The Contractor agrees to maintain the necessary source documentation and
enforce sufficient internal controls as dictated by generally accepted accounting
practices to properly account for expenses incurred under this Contract.
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17.10Retention of Records
The Contractor shall retain all records pertinent to expenditures incurred under
this Contract for a period of three years after the resolution of all audit findings.
Records for non-expendable property acquired with funds under this Contract
shall be retained for three years after final disposition of such property.
17.11Data Practices
The Contractor agrees to comply with the Minnesota Government Data Practices
Act and all other applicable state and federal laws relating to data privacy or
confidentiality. The Contractor must immediately report to the City any requests
from third parties for information relating to this Agreement. The City agrees to
promptly respond to inquiries from the Contractor concerning data requests. The
Contractor agrees to hold the City, its officers, and employees harmless from any
claims resulting from the Contractor’s unlawful disclosure or use of data
protected under state and federal laws.
All Proposals shall be treated as non-public information until the proposals are
opened for review by the City. At that time the Proposals and their contents
become public data under the provisions of the Minnesota Government Data
Practices Act, Minn. Stat. C. 13.
17.12Inspection of Records
All Contractor records with respect to any matters covered by this agreement shall
be made available to the City or its designees at any time during normal business
hours, as often as the City deems necessary, to audit, examine, and make excerpts
or transcripts of all relevant data.
17.13Applicable Law
The laws of the State of Minnesota shall govern all interpretations of this
Contract, and the appropriate venue and jurisdiction for any litigation which may
arise hereunder will be in those courts located within the County of Ramsey, State
of Minnesota, regardless of the place of business, residence or incorporation of
the Contractor.
17.14Contract Termination
The City may cancel the Contract if the Contractor fails to fulfill its obligations
under the Contract in a proper and timely manner, or otherwise violates the terms
of the Contract if the default has not been cured after 60 days written notice has
been provided. The City shall pay Contractor all compensation earned prior to the
date of termination minus any damages and costs incurred by the City as a result
of the breach. If the Contract is canceled or terminated, all finished or unfinished
documents, data, studies, surveys, maps, models, photographs, reports or other
materials prepared by the Contractor under this agreement shall, at the option of
the City, become the property of the City, and the Contractor shall be entitled to
receive just and equitable compensation for any satisfactory work completed on
such documents or materials prior to the termination.
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17.15Employee Working Conditions and Contractor’s Safety Procedures
The Contractor will ensure adequate working conditions and safety procedures are
in place to comply with all applicable federal, state and local laws and
regulations. The City reserves the right to inspect on a random basis all trucks,
equipment, facilities, working conditions, training manuals, records of claims for
Worker's Compensation or safety violations and standard operating procedures
documents.
- 29 -
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The total tons of recyclable material collected by the current contracted hauler in the City of
Maplewood the last four years are shown in Table B-1.
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Single-Family 2,306 2,200 2,040 1,930
Multi-Family 308 489 628 632
Total 2,614 2,689 2,668 2,562
These figures do not include an additional fifty tons (or less) per year of recyclables picked up at
MFD buildings by other vendors not under contract by the City (the City does not reimburse the
vendors who service these accounts).
Per the City’s current contractor, the City’s curbside participation rate in 2009 was 70 percent
and the set-out rate was 45 percent.
Table B-2 itemizes the reported tonnage by material for 2009. Currently the City contracts for
curbside recycling for single-family households and most of the MFD apartments units. A
number of independent haulers serve other MFD units.
B-1
PacketPageNumber174of266
8EFPI&
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News Mix 1,213.60 374.859.40
1,588.4562.9%
Cardboard 105.00 32.440.10
137.445.4%
Boxboard 70.07 21.650.00
91.723.6%
Wet Strength 6.90 2.150.00
9.050.4%
Phone Books 1.16 0.360.00
1.520.1%
Textiles 1.70 0.540.00
2.240.1%
Residuals 3.05 0.950.00
4.000.2%
TOTAL PAPER1,401.48 432.941,834.429.50
72.6%
'SRXEMRIVW
Total Glass 335.80 105.065.10
440.8617.4%
Steel Cans 55.15 17.110.90
72.262.9%
Aluminum Cans 27.78 8.660.20
36.441.4%
PET 46.08 14.300.00
60.382.4%
HDPE 58.10 18.050.00
76.153.0%
Plastics 0.00 0.000.50
0.000.0%
Mixed Containers 0.00 0.002.34
0.000.0%
Residuals 5.80 0.210.00
6.010.2%
TOTAL CONTAINERS528.71 163.39692.109.04
27.4%
Single-Stream 0.00 0.0017.41
0.00
838%08327
B-2
PacketPageNumber175of266
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All proposers must fill out at least one price worksheet with each proposal scenario -
Dual-Stream or Single-Stream. In addition, proposers may also complete the optional
“Alternate” proposal scenario worksheet. Proposers may submit multiple scenarios.
Vendors may use the attached forms or use their own in similar formats. However, the
contents in Attachment C’s price worksheets must be included if alternative formats
are submitted.
If the vendor proposes under the Dual-Stream scenario, the City will assume a
collection service design similar to the current system, including weekly service. If
the vendor proposes under the Single-Stream or Alternate proposal scenarios, the
proposal must explicitly describe the collection service design (e.g., resident materials
sorting/preparation requirements, collection frequency, cart size, cart ownership,
procedure for handling non-targeted materials, etc.).
4VMGITIV,SYWILSPH
The proposed price per household per month charge to the City for SFD curbside
recycling service and MFD recycling service must be completed for each scenario.
6IZIRYI7LEVMRK
The basic revenue share formula outline within this RFP can be summarized as a
portion of the vendor’s materials sales revenue from sale of all paper grades and
aluminum, less processing costs for these commodities. Alternative revenue sharing
formulae may be proposed.
Vendors can indicate from zero (0) to 100 percent revenue share for percent of the
1
designated published price index. Thus, vendors may opt out of the revenue share
component by simply inserting zero (0) percent for both the paper and aluminum
revenue share lines for each scenario proposed. Alternate revenue sharing formula can
be proposed, however these must be clear with examples for each alternate formula
included as part of the proposal.
In order to evaluate the proposals that contain revenue sharing, the City will calculate
the net revenue share back to the City by using the assumed tonnage and material
splits in Attachment B, Table B-2 (Total Under City Contract) and the following
specified published indices:
1
If a vendor chooses not to use the designated published index, but rather use a verified market price
paid to vendor from the sale of a particular recyclable commodity, it must be stated explicitly.
C-1
PacketPageNumber177of266
All Paper - OBM “Yellow Sheet,” first week of the month, Chicago region for
News #8, high-side.
Aluminum – Waste News’ Secondary Materials Pricing, first week of the month,
Chicago (Midwest/Central) region, Aluminum Cans, sorted and baled, regional
average.
It is important to note that the City does not guarantee any minimum tonnage or any
specific material splits. These are estimates only for purposes of this RFP and
comparing the value of any revenue sharing proposals.
C-2
PacketPageNumber178of266
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Proposer (Company Name): ______________________________________________
(YEP7XVIEQ6IG]GPMRK'SPPIGXMSR
Proposed price per residential household per
$__________ per SFD per month
month:
$__________ per MFD per month
6IZIRYI7LEVI4VSTSWEP
_________ % of published paper price index or
2
Paper revenue share percentage:
verified market price paid to vendor
3
Paper processing cost per ton:
$____________ per ton of all paper grades
_________ % of published aluminum price index
4
Aluminum revenue share percentage:
or verified market price paid to vendor
3
Aluminum processing cost per ton:
$____________ per ton of aluminum
1 Revenue share is the published index (or actual sales) less processing fees.
2 OBM “Yellow Sheet,” first week of the month, Chicago region, high price for ONP #8.
3 Verified market price paid to vendor for all paper grades (please provide an explanation of how actual market prices will be verified and
reported to the City).
4 AMM, Aluminum, first issue of the month, high price for nonferrous scrap prices.
Frequency of Collection (weekly or every-other-week): ____________________________
PacketPageNumber179of266
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Proposer (Company Name): ______________________________________________
7MRKPI7XVIEQ6IG]GPMRK'SPPIGXMSR
Proposed price per residential household per
$__________ per SFD per month
month:
$__________ per MFD per month
6IZIRYI7LEVI4VSTSWEP
_________ % of published paper price index or
2
Paper revenue share percentage:
verified market price paid to vendor
3
Paper processing cost per ton:
$____________ per ton of all paper grades
_________ % of published aluminum price index
4
Aluminum revenue share percentage:
or verified market price paid to vendor
3
Aluminum processing cost per ton:
$____________ per ton of aluminum
1 Revenue share is the published index (or actual sales) less processing fees.
2 OBM “Yellow Sheet,” first week of the month, Chicago region, high price for ONP #8.
3 Verified market price paid to vendor for all paper grades (please provide an explanation of how actual market prices will be verified and
reported to the City).
4 AMM, Aluminum, first issue of the month, high price for nonferrous scrap prices.
Frequency of Collection (weekly or every-other-week): ____________________________
PacketPageNumber180of266
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Proposer (Company Name): ______________________________________________
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Proposed price per residential household per
$__________ per SFD per month
month:
$__________ per MFD per month
6IZIRYI7LEVI4VSTSWEP
_________ % of published price index or verified
2
Commodity: ______________________ market price paid to vendor
3
Commodity: ______________________
$_________ per ton
Processing cost per ton:
_________ % of published price index or verified
2
Commodity: ______________________ market price paid to vendor
3
Commodity: ______________________
$_________ per ton
Processing cost per ton:
_________ % of published price index or verified
2
Commodity: ______________________ market price paid to vendor
3
Commodity: ______________________
$_________ per ton
Processing cost per ton:
1 Revenue share is the published index (or actual sales) less processing fees.
2 Please provide the name of the index, the commodity grade and other details related to the index to be used.
3 Verified market price paid to vendor for certain commodities (please provide an explanation of how actual market prices will be verified
and reported to the City).
Frequency of Collection (weekly or every-other-week): ____________________________
PacketPageNumber181of266
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PacketPageNumber187of266
City of Maplewood
Proposal Content Checklist
complete and submit
Proposers shall this checklist. Items to be included in proposals are listed
as either Mandatory or Optional.
Mandatory
Twelve (12) written, hard copies of the proposal and all attachments.
One (1) electronic copy of the proposal (formatted in Microsoft Word or a suitably
comparable alternative).
Statement of vendor qualifications, including references of other municipal clients in the
Twin Cities metro region receiving similar services.
List of materials proposed to be collected if different than the City’s standard list of
recyclable materials (Sections 2.19, “Paper” and 2.25, “Rigid Containers”). If additional
materials are being proposed to be collected for recycling, please describe under the
“Optional” section below.
Examples of Proposer’s public education materials.
List of location(s) of the processing facilities or MRFs where material collected from the City
will be delivered and/or processed.
Completed price worksheet(s) (Attachment C), by collection method (Dual-Stream, Single-
Stream, or Alternate), including proposed price per SFD per month and MFD per month. In
addition, if the vendor proposes processing costs per ton and/or revenue sharing, the details
must be provided under the specific collection method.
Statement as to any litigation in the past five years within the State of Minnesota and the
current status of that litigation.
Statement of the end use of the glass collected from the City of Maplewood.
Provide descriptions of the following:
Proposed dual-stream and/or single-stream collection, processing and public education
services for:
Single-family dwellings (SFDs) receiving curbside recycling service.
Multiple family dwellings (MFDs) receiving curbside recycling service or MFD
collection service.
Experience in providing recycling collection services at community events for other
municipalities. If proposal includes the option of providing recycling collection
opportunities at Maplewood community events, please indicate any potential costs associated
with providing such service.
(over)
E-1
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Proposal Content Checklist
(continued)
Contractor–sub-contractor relationships, if applicable.
Proposer’s plans to minimize the amount of residuals from the processing of the City’s
recyclable materials.
Proposer’s current steps to reducing air pollution from collection vehicles including, but not
limited to: use of low-sulfur diesel fuel, biodiesel, or natural gas; current use of particulate
filters for the fleet; and/or a timetable for converting fleet to using alternative fuels and
installing air pollution reduction technology.
Proposer’s current efforts and future plans to reduce greenhouse gas emissions (from
collection operations, processing operations, transporting materials to market, etc.) as well as
any environmentally sustainable initiatives that are currently a part of the proposer’s business
operations or are planned for the future.
Optional
List of additional materials proposed to be collected for recycling from SFD and MFD units
such as textiles, additional plastics, scrap metal, etc. Proposer must provide
explanation/documentation that these materials will be recycled and the end markets are
sustainable.
Development of drop-off site(s) for OCC, scrap metal, and/or other material.
Specify additional public education that the Proposer is able to provide the City beyond the
RFP requirements (e.g., more than once per year, target specific neighborhoods, etc.).
Specify other public education tools that the Contractor could provide in cooperation and
coordination with MFD building owners (e.g., posters, signage, etc.).
Describe innovative approaches to promote waste reduction and reuse and increase recycling
rates. In addition, provide examples of other sustainability efforts.
E-2
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Agenda Item J2
AGENDAREPORT
TO:
James Antonen, City Manager
FROM:
Michael Thompson, City Engineer/Deputy Director of Public Works
SUBJECT: Frost Avenue Bridge Replacement, City Project 10-07
a. Resolution Establishing a Bridge Replacement Program and Calling
Public Hearing for May 24, 2010
b. Review Preliminary Bridge Design Concepts
DATE:
April 30, 2010
INTRODUCTION
On March 22, 2010, the Council authorized design services for the replacement of the Frost Avenue
Bridge over Phalen Creek for the purpose of securing State Bridge Bond Funds. The establishment of
a Bridge Replacement Program is the first step in requesting State Bridge Bond Funds and a public
hearing is required to establish a Bridge Replacement Program. In addition, staff is requesting input
from the City Council on preliminary design concepts that have been developed for the bridge.
BACKGROUND
The existing Frost Avenue Bridge over Phalen Creek is deteriorated, substandard in width, and in need
of replacement. The most recent annual bridge inspection, conducted on behalf of Maplewood by
Ramsey County, indicated that the existing bridge structure is structurally deficient. This does not
mean that the existing bridge is in danger of collapse, rather that it should be scheduled for
replacement and qualifies for funding.
The State of Minnesota has established the State Transportation Fund, also known as the State Bridge
Bond Fund, to assist local government agencies in the replacement of deficient bridges. The City
currently has five bridges under its jurisdiction, and based on the annual inspections, two of these
bridges, the Frost Avenue Bridge over Phalen Creek and the Sterling Street Bridge over Fish Creek,
will need to be replaced in the near future.
In order for the City to apply for funding assistance for the replacement of these bridges, the City needs
to approve a resolution establishing a Prioritized Bridge Replacement List. The establishment of the
Bridge Replacement Prioritization List notifies Mn/DOT of the City’s bridge replacement needs and also
allows the City to apply to Mn/DOT for State Bridge Bond Funding. The establishment of a Prioritized
Bridge Replacement List requires that the City hold a public hearing.
A separate funding application will need to be made to Mn/DOT when the City decides to move forward
with the replacement of each bridge. State Bridge Bond Funds will cover most normal bridge
construction costs; however, demolition of the existing bridge, the construction of bridge
approaches/roadway improvements, aesthetic features, turf establishment, and engineering fees are
not eligible. The State Bridge Bond funds will pay between 50 percent and 100 percent of the eligible
costs. For agencies that have historically used all of their State Aid funds, Mn/DOT typically pays 100
percent of the eligible items.
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Agenda Item J2
In order to secure State Bridge Bond Funding, bridge plans and specifications need to be prepared and
approved by Mn/DOT. Once this occurs Mn/DOT will commit funds to the project. In the event that
funds are not available at that time, the approved plans will establish the project’s position for funding
when additional funds are made available to Mn/DOT through the State Bridge Bond Fund.
DISCUSSION
A discussion regarding the design for the replacement of the Frost Avenue Bridge was conducted with
the Historical Preservation Commission (HPC) on April 15, 2010. The HPC members understood that a
replacement structure was necessary, but wanted to maintain the look and integrity of the current
bridge. A summary of the ideas and suggestions provided by the HPC members is as follows:
Maintain the arch design and otherwise keep the look/character of the existing bridge
Use a form liner to replicate the exact texture of the existing bridge into the new bridge and also
try to match the existing bridge colors
Salvage some of the existing limestone veneer and incorporate it into the new structure
Recreate historic signage and/or monuments in the area
The proposed bridge design was also discussed with the Community Design Review Board (CDRB) at
their meeting on April 27, 2010 (Environmental and Natural Resources and Parks and Recreation
Commissions were also invited to attend). The CDRB provided input on the overall bridge design and
they made the following comments/suggestions:
Explore the addition of lighting under the bridge for pedestrians
The new bridge headwall should match the existing bridge design including color and texture
Consider adding lights along the top of the bridge to match future Gladstone improvements
Consider anti-graffiti coating on new bridge
Liked the idea of an interpretive site near the bridge constructed of materials salvaged from the
existing bridge. It could serve as a reflection/rest stop location for passing walkers and bikers.
The CDRB also provided valuable feedback on how to proceed with the preliminary design. The Board
was in favor of moving forward with Concept 1 which replicates a similar look to the existing bridge
(arches). Please find the following attached to this report:
Concept 1. Concept 1 was favored because it allows better views of the lake and park area
from the bridge due to the style of railing.
Concept 2. Not favored because railing blocks view of lake from bridge/trail.
Rest Area / Pylon Sign. This would be incorporated to pay tribute to the old bridge by
incorporating salvaged limestone from the existing bridge into the monument. A plaque with
information on history of the bridge and area is also shown. Details would be formulated by
working with the HPC and CDRB at future meetings.
Street Cross-Section. This shows the proposed bridge width compared to the existing. It is
very similar except additional width would be incorporated in order to provide a multi-use trail on
the south side of the bridge.
These documents are also available for viewing on the city website.
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Agenda Item J2
RECOMMENDATION
It is recommended that the City Council approve the attached resolution calling a public hearing for
7:00 p.m. on Monday, May 24, 2010, for the establishment of a Bridge Replacement Program. It is
also recommended that Council review the enclosed preliminary concept drawings for the Frost Avenue
Bridge and provide staff with feedback in order to move the design forward.
Attachments:
1. Resolution
2. Location Map
3. Bridge Concept 1
4. Bridge Concept 2
5. Bridge Limestone Information Pylon/Rest Stop Area
6. Typical Roadway/Bridge Sections
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Agenda Item J2
Attachment 1
RESOLUTION
ESTABLISHING A BRIDGE REPLACEMENT PROGRAM AND CALLING FOR PUBLIC
HEARING
WHEREAS, the City of Maplewood wishes to establish a Bridge Replacement Program; and
WHEREAS, the establishment of a Bridge Replacement Program requires the creation of a Prioritized
Bridge Replacement List; and
WHEREAS, the creation of the Prioritized Bridge Replacement List requires a public hearing;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. A public hearing shall be held on the creation of a Prioritized Bridge Replacement List on the
th
24 day of May 2010 in the Council Chambers of City Hall at 7:00 p.m., and the city clerk shall
give mailed and published notice of such hearing and improvement as required by law.
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Agenda Item J2
Frost Avenue Bridge Replacement
Attachment 2
DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and
data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.
SOURCES: Ramsey County (March 31, 2010), The Lawrence Group;March 31, 2010 for County parcel and property records data; March 2010 for commercial and
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Agenda Item J2
Attachment 3
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Agenda Item J2
Attachment 4
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Attachment 5
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Agenda Item J2
Attachment 6
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Agenda Item J3
MEMORANDUM
TO:
James Antonen, City Manager
FROM:
Michael Martin, AICP, Planner
DuWayne Konewko, Community Development and Parks Director
SUBJECT: Feed ProductsNorth—Conditional Use PermitRevision and
Design Review
LOCATION:
1300 McKnight Road N
DATE:
May 4, 2010
INTRODUCTION
Project Description
John Fallin, owner of Feed Products North, is proposing to build a 947square foot
addition to an existing building located on his30acre site. The addition would
approximately double the size of the existing 30-foot by 35-foot buildingto 1,997 square
feet.
Requests
Mr. Fallin isrequesting approval of:
Aconditional use permit (CUP)revision to remodel and construct an addition to an
existing building. The city code also requires a CUP for structures in M1 (light
manufacturing) zoning districts that are closer than 350 feet to a residential district.
The proposed addition is within 350 feet of a residential district and there already is a
CUP for the site. The applicant is also requesting the existing CUP be revised to
remove the conditions of approval that require an existing trailer to be removed from
the site before any future development can occur.
Design plans.
BACKGROUND
On November 28, 1998, the city council made several approvals for the expansion of
Bulk Storage including:
1.A conditional use permit (CUP) for the existing Bulk Storage site(now called
Feed Products North). A CUP was necessary because:
a.The proposed shipping-dock addition would be closer than 350 feet to the
abutting residential districts. The proposed shipping-dock addition would be
120 feet from the residential district to the north and 195 feet from the
residential district to the south. The code requires a CUP for buildings in an
M-1 (light manufacturing) district that would be closer than 350 feet to a
residential zone.
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b.Of the outdoor storage on the site. The city code requires a CUP for the
outdoor storage or display of goods or materials. Presently there are
landscaping supplies stored west ofthe main building and roofing supplies
stored at the east end of the site. Maplewood had never granted a CUP for
outdoor storage at this site.
2.A CUP for a new office building between Lakewood Drive and McKnight Road.
The city required the CUP becausethe office building would be closer than 350
feet to the abutting residential districts. The proposed office building would be
310 feet from the residential district to the north and 59 feet from the residential
district to the south. This building was never built.
3.A parking waiver to have fewer parking spaces than the number required by
code. For a building the size of Bulk Storage, including the proposed addition,
the code requires 109 paved parking spaces (83 for the large building, 12 for the
Phase 1 shipping-dock addition and 14 for the Phase 2 shipping-dock addition).
4 Plan approval for the proposed building addition and new office building.
On July 12, 1999, the city council approved a revised CUP for the owner of the site to
add atrailer to the warehouse property.
On August 27, 2001, the city council approved a one-year time extension for the
conditional use permit (CUP) for this site.
On August 26, 2002, the city council approved a one-year time extension for the CUP for
this site.
On August 11, 2003, the city council approved a one-year time extension for the CUP for
this site.
On August 23, 2004, the city council approved a one-year time extension for the CUP
and approved a license agreement with the property owners. This agreement is so the
city crews may cross the property with trucks and equipment to city-owned property that
is east of Bulk Storage.
On August 22, 2005, the city council approved a one-year time extension for the CUP for
this site.
On January 26, 2009, the city council approved a lot division to split the Feed Products
site into two lots. The undeveloped lot is to the west of the main Feed Products parcel
on the other side of Lakewood Drive. The new parcel was approved for anoffice
building and has its own CUP that is not related to this request. Instead of building a
new office building on the new, separate parcel, the applicant is proposing to expand the
existing scale building.The parcel west of Lakewood Drive has been recorded with
Ramsey County and is a legal, separate lot.
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DISCUSSION
Conditional Use PermitRevision
Office addition
The applicant is proposing a 947 square foot building addition. The addition and
remodel of the existing building is needed, according to the applicant, due to the age,
size and function of the current building. Staff does not haveany concerns with the
proposed additionto theexisting buildinganddoes not foresee any issues arising due to
the expansion.
To the north of the site there are Manage B wetlands that require a 75-foot buffer. This
addition is well beyond the required 75 foot setback, therefore there are no wetland
impact concerns. There are no other environmental concerns as the proposed addition
is being built onan area that is mostly impervious, except for a narrow three-foot strip of
grass on the west side of the existing building.
Existing Trailer
The applicant is requesting that the city council revise the CUP to allow the trailer as a
permanent structure. Though it was first intended as a temporary structure, the
applicant has found he needs it as office space for his business. Staff does not object to
this since the trailer is well concealed from homes and from streets. Furthermore, staff
has never received any complaints about the trailer. The trailer has been completed
with skirting and is kept in good repair.
The applicant is requesting the trailer become a permanent part of the CUP approval. If
the city council were to approve this revision request the trailer would not limit future
development of the site but the city could still use the CUP as a tool if any issues arise
from the trailer. Staff feels the trailer is adequately screened from the residential
properties surrounding the site.
Architectural and Site Considerations
The proposed office building is attractively designed with the building design modeled
after a 1900s train depot. The exterior would consist of galvanized corrugated metal
with several stone columns. The roof is proposed to be built with galvanized corrugated
metal but the applicant has also indicated that dark brown asphalt shingles could be an
option as well. A large portion of the building will be outfitted with a natural cedar deck.
Staff finds the proposed addition and remodel to be an upgrade to the existing facilities
on site. Also given the secluded nature of the site, staff finds the impact of the nearby
residential areas to be minimal. The decision to model the building after a historical train
depot is a nice nod to the site’s location and history.
Staff has no concern with landscaping, traffic or parking. The proposed building, though
possible to view from the bridge, would not be easily visible due to traffic speeds and its
separation and distance from Lakewood Drive. Landscaping, therefore, would not serve
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to enhance the appearance of the building for neighbors or from streets. Staff feels that
landscaping could be provided should the applicant wish to provide some for his own
close-up view. The proposed addition would not cause any increase in traffic and the
applicant is proposing to provide ten parking spaces which would adequately serve his
needs. The CUP currently states the applicant does not need to provide a paved
parking area. Since the applicant is proposing 10 spaces, staff is recommending
revisingthe CUP to require any parking spaces be on a paved surface and be striped.
Though not required due to a previously approved parking waiver, the 10 proposed
parking spots would meet the code requirements for the proposed 1,997 square foot
building.
There is no proposal for any new site lights. Entry lights should be designed so they do
not exceed the parameters of the city’s lighting ordinance. Standard front-door type
lights should cause no more problem than those on a single dwelling. If the applicant, at
some time, adds an outdoor trash container that is visible to neighbors or from streets,
code would require that he provide a screening enclosure.
Additional City Department Comments
Engineering Comments
Refer to the engineering review comments attached to this report from Jon Jarosch, staff
engineerdated March 26, 2010.
Building Official’s Comments
Dave Fisher, Maplewood’s Building Official, gave the following comments:
The city will require a complete building code analysis when the construction plans
are submitted to the city for building permits.
All exiting must go to a public way.
The applicant must provide adequate fire department access to the building.
Office buildings more than 2,000 square feet are required to be fire sprinklered per
Chapter 1306 of the Minnesota State building code. Verify with Fire Marshal.
A preconstruction meeting is recommended with the building staff, contractor and
project manager.
Police DepartmentComments
No concerns with this project.
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COMMITTEE ACTION
Planning Commission
On April 6, 2010, the planning commission held a public hearing and recommended
approval of the proposed CUP revision for office addition.
Community Design Review Board
On April 27, 2010, the community design recommended approval of the site and design
plans for the proposed addition and remodel.
RECOMMENDATIONS
A.Adopt theresolution approving a conditional use permitrevisionfortheFeed
Products Northoffice building, located at 1300 McKnight Road N.This permit allows
the construction of an office building on land zoned M1 (light manufacturing) within
350 feet of residential property. Approval of this CUP revision is subject to the
following conditions (additions are underlined and deletions are crossed out):
1.All construction shall follow the site plan approved by the city.
2.The proposed trailer must be occupied within one year of council approval or
the permit revision shall become null and void. The council may extend this
deadline for one year.
32. The city council shall review this permit in one year.
43. A designated paved parking area shall not be required unless the site usage
changes in some fashion warranting the need for such parking spaces.Any
parking spaces provided on site shall be on a paved surface and be striped.
54. Update the alarm system at the facility, subject to the approval of the Police
Chief.
65. Provide several signs along the wetland edge on the warehouse site. The
number and placement of these signs shall be determined by staff. These
signs shall prohibit any building, mowing, cutting, filling or dumping in or
around the wetland.
76. Submit an industrial storm water protection plan to the Minnesota Pollution
Control Agency for their review and approval.
8. The owner or developer shall remove the trailer from the site before the city
issues a building permit for any future development.
9. The owner shall remove the trailer from the site within five years. The
Council may renew this approval if the owner requests it..
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7.The office trailer must be kept in good condition and repair, includingthe
skirting around the base.
B.Approve the plans date-stamped March 8, 2010, for the proposed Feed Products
North office building. Approval is based on the findings for approval required by
ordinance and subject to the developer doing the following:
1.Repeat this review in two years if the applicant has not obtained a building
permit by that time. After twoyears this review must be repeated.
2.Comply with the requirements of the engineering report by Jon Jaroshdated
March 26, 2010.
3.All work shall follow the approved plans. The city planner may approve minor
changes.
4.If outdoor trash storage is used, such containers must be kept in a screened
enclosure. The design and placement of the enclosure shall be subject to
staff approval.
5.Comply with all site-lighting requirements of the city ordinance.
6.All parking spaces shall be on a paved surface and be striped. The handicap
spaces shall comply with ADA requirements.
CITIZEN COMMENTS
Staff surveyed the 43property owners within 500 feet of this projectfor their comments.
There were tworepliesand bothwerein favor.
In Favor
1.No concern with this proposal (Niezgocki, 2313 Maryland Avenue East)
2.No real comment, looks good. (Remackel, 1298 Myrtle Street North)
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REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 30acres
Existing Use: Feed Products North
SURROUNDING LAND USES
North:Railroad right-of-wayand single dwellings
South:Single dwellings
East:Additional Feed Products Northproperty
West:Lakewood Drive
PLANNING
Land Use Plan: M1 (light manufacturing)
Zoning: M1
Applicable Ordinance
Section 44-637(b) states that, in anM1 district, a CUP is required for any building within
350 feet of a residential district.
Criteria for Conditional Use Permit Approval
Section 44-1097(a) states that the city council may approve a CUP, based on nine
standards. See findings 1-9 in the resolution.
APPLICATION DATE
The city received the complete application for a conditionaluse permit revision and site
and design plans approval on March 11, 2010. The 60-day review deadlinefor a
decisionisMay 10, 2010. As stated in Minnesota State Statute 15.99, the city is allowed
to take an additional 60 days if necessary in order to complete the review of the
application.
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p:sec24-29\Feed Products CUPRevision_CC_050410
Attachments:
1.Location Map
2.Land Use Plan Map
3.Zoning Map
4.SitePlan(2 sheets)
5.Building Elevations (2 sheets)
6.Floor Plan
7.Applicant’s Project Narrative,dated March 1, 2010
8.Photo of existing building
9.Aerial photo of site
10.Engineering Report, dated March 26, 2010
11.CUP Resolution
12.Applicant’s Plans (separate attachment)
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Attachment 2
MCKNIGHT RD
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Attachment 10
Engineering Plan Review
PROJECT: Feed Products Building Expansion
PROJECT NO: 10-04
REVIEWED BY: Jon Jarosch (Maplewood Engineering Department)
SUBMITTAL NO:1
DATE: 03/25/2010
John Fallin, owner of Feed Products North, Inc. proposing an expansion of the existing office
building at 1300 McKnight Road North. This building expansion would result in a 1,997 square-
foot building. The proposed expansion would be constructed in an area that is currently covered
by paved surfaces.
The applicant shall ensure that the following requirements are met.
Drainage
1.The applicant shall provide a plan detailing how drainage around the proposed expansion
will be handled. This plan should include any downspout locations and flow arrows.
Erosion & Sediment Control Plan
1.The applicant shall identify erosion and sediment control measures to be utilized at the
boundary of the disturbed areas and any stockpiles.
Miscellaneous
1.The applicantshall satisfy the requirements of all other permitting agencies.
2.The applicant shall ensure that the proposed handicap access ramp is ADA compliant.
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Attachment 11
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, John Fallin, owner of Feed Products North, applied for a conditional use
permit revision to build an addition to an existing buildingonproperty zoned M1 (light
manufacturing) located within 350 feet of residentially-zoned property.
WHEREAS, Section 44-637(b)of the city ordinances require a conditional use permit for
a building in a M1 district closer than 350 feet to residential property.The proposed
building would be on a lot abutting residential property.
WHEREAS, this permit applies to the property located east of 1300 McKnight Road N.
The legal description is:
That part of the West Half of the Southwest Quarter of said Section 24, Township 29,
Range 22, Ramsey County, Minnesota bounded as follows:
On the North by a line drawn parallel with and distant 95 feet Southeasterly, as measured
at right angles, from the center line of the main track of said railway company, as now
located and established; on the West by the East line of the West 66 feetof the Southwest
Quarter of Said Section 24 to a point on the West line of said Section 24 which is distant
450 feet South of the Southerly line of the 100foot right of way of said railway company,
said Southerly line being a line drawn parallel with and 56 feet Southeasterly as measured
at right angles, from the center line of the main track of said railway company as originally
located and established, and on the East by the East line of the Northwest Quarter of the
Southwest Quarter of Section 24; excepting therefrom that part that lies Northwesterly of a
line drawn parallel with and distant 8.5 feet Southeasterly, as measured at right angles from
the center line of the most Southerly side track I.C.C. No. 114 of said railway company, as
now located and established all in the County of Ramsey, State of Minnesota.
EXCEPT that part of said West Half of the Southwest Quarter of said Section 24, lying
westerlyof the centerline of the 99 foot wide road easement as described in document
No. 2325930.
WHEREAS, the history of this conditional use permit is as follows:
1.On April 6, 2010, the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property
owners. The planning commission gave everyone at the hearing a chance to speak
and present written statements. The planning commission also considered the
reports and recommendation of city staff. The planning commission recommended
that the city council approvethis permitrevision.
2. On May 10, 2010, the city council considered reports and recommendations of the
city staff and planning commission.
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NOW, THEREFORE, BE IT RESOLVED that the city council __________the above-
described conditional use permit, because:
1.The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and Code of Ordinances.
2.The use would not change the existing or planned character of the surrounding
area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke,
dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5.The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6.The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7.The use would not create excessive additional costs for public facilities or services.
8.The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
10.The proposed trailer will be substantially screened from neighboring single
dwellings.
Revision is subject to the following conditions: (additions are underlined and deletions
are crossed out):
1.All construction shall follow the site plan approved by the city.
2.The proposed trailer must be occupied within one year of council approval or
the permit revision shall become null and void. The council may extend this
deadline for one year.
32. The city council shall review this permit in one year.
43. A designated paved parking area shall not be required unless the site usage
changes in some fashion warranting the need for such parking spaces.Any
parking spaces provided on site shall be on a paved surface and be striped.
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54. Update the alarm system at the facility, subject to the approval of the Police
Chief.
65. Provide several signs along the wetland edge on the warehouse site. The
numberand placement of these signs shall be determined by staff. These
signs shall prohibit any building, mowing, cutting, filling or dumping in or
around the wetland.
76. Submit an industrial storm water protection plan to the Minnesota Pollution
Control Agency for their review and approval.
8. The owner or developer shall remove the trailer from the site before the city
issues a building permit for any future development.
9. The owner shall remove the trailer from the site within five years. The
Council may renew this approval if the owner requests it.
7.The office trailer must be kept in good condition and repair, including the
skirting around the base.
The Maplewood City Council __________this resolution on __________, 2010.
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Agenda Item J4
MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP,Planner
DuWayne Konewko, Community Development and Parks Director
Consider the Rezoning of the Bailey Nurseriesproperties
SUBJECT:
from F (farm residential)to MU (mixed use)
LOCATION: East of Sterling Street South, adjacent to the cities of Woodbury
and Newport
VOTE REQUIRED:Simple Majority Required for Approval
DATE: April 30, 2010
INTRODUCTION
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan. This is
the update of the city’s comprehensive land use plan required of all metro area cities
every ten years.Byapproving this plan, the city council reestablished the long-range
land use guide for the city. State law requires that the city now revise ourzoning map
and zoning ordinancecontrolsto be in conformance with the newly approved land use
classifications throughout the city.
The city has nine months (by October 25, 2010) to make all necessary zoning map and
zoning ordinance changes tocoincide with the land use policies and land use maps in
the approved 2030 Comprehensive Plan.
Proposal
One such rezoning would be for the two Bailey Nurseriesproperties in the southeast
corner of the city, adjacent to the cities of Woodbury and Newport, from F (farm) to MU
(mixed use). Refer to the maps.
These two parcels have had been guided for mixed use by the new 2030
Comprehensive Plan. Because of this guide, the city now needs to rezone both parcels
to MU.
Request
Rezone the above described properties from F to MU.
BACKGROUND
On December 9, 2009, the Metropolitan Council gave final approval to the 2030
ComprehensivePlan.
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan.
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DISCUSSION
Statutory Requirement
Section 473.865 subdivision 3 of the Minnesota State Statutesrequires that citiesamend
their official zoning controls within nine months of adopting the revised comprehensive
land use plan.As stated above, the city council has until October 25, 2010to amend all
applicable zoning maps and zoning ordinances.
Why the Proposed Revision to Mixed Use (MU)?
During the city council’s review of the 2030 Comprehensive Plan update, the city council
guided all residential properties south of Carver Avenue as rural low density residential.
The two non-residential lots are the Bailey Nurseriesparcels. The city council guided
these two parcels mixed use largely because of Woodbury’scomprehensive plan, which
guides land to the east for commercial type uses.Additional development is likely to
come from the east as Woodbury continues to grow. Mixed use is also a way tobuffer
the rural residential neighborhood to the westfrom the more intense uses in Woodbury.
Mixed use would be a way to provide additional housing choicesand commercial options
in the southern leg of the city.
Property Tax Impact
Residents have asked what would happen to their property taxes if their zoning
changed.The Ramsey County Tax Assessor’s office stated that:
“Zoning has no affect on property tax. Tax classifications are based on the current use
of the property, not on the zoning. The tax classification, along with the market value is
used to calculate taxes. If the current use is continued, the tax classification will not
change. So, zoning changes will not affect taxes.”
Conclusion
State statute requires that the city revise the zoning map to MUto match the newly
adopted mixed useclassification on the comprehensive plan. Therefore, staff is
recommending the city councilrevisethe zoning map accordingly.
COMMISSIONACTIONS
April 20, 2010: The planning commission recommended approval of this rezoning.
RECOMMENDATION
Approvethe rezoning of the Bailey Nurseriespropertieslocatedin the southeast corner
of the city from F (farm) to MU (mixed use). This rezoning is based on Minnesota
Statute 473.865 subdivision 3, which requiresthe city to bring the zoning of these
propertiesinto conformance with the adopted comprehensive land use plan
classification.
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REFERENCE
SITE DESCRIPTION
Site Size:78acres(two parcels combined)
Existing Uses: Commercial nurseries
SURROUNDING LAND USES
North:Single dwellings
South:City of Newport and additional Bailey Nurseries property
East:City of Woodbury and additional Bailey Nurseries property
West:Single dwellings
PLANNING
Land Use Plan Designation: Mixed Use
Zoning: F—existing; MU—proposed
p:Compplan\zoning follow-up to 2030 Plan\rezoning to Mixed Use_Baileys_CC_050410
Attachments:
1.Location/Aerial Map
2.Land Use Map
3.Zoning Map
4.Rezoning Resolution
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Attachment 1
2030 Comprehensive Plan — Zoning Follow Up
Bailey Nurseries
Figure One — Location Map
City of Maplewood
April 12, 2010
NORTH
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Attachment2
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Attachment 3
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Attachment 4
REZONING RESOLUTION
WHEREAS
,the City of Maplewood city staffproposed a change to the city's
zoning map from F (Farm) to MU (mixed use);
WHEREAS
,
this zoning map change applies to the BaileyNurseries properties
located in the southeast corner of the city. The property identification numbers
identifying the affected properties are:
PIN 24-28-22-41-0001; PIN 24-28-22-44-0001
WHEREAS
,On January 25, 2010, the city council adopted the 2030
Comprehensive Plan that reclassified the land use plan for the above referenced
properties to Mixed Use.
WHEREAS
,Section 473.865 subdivision 3 of the Minnesota State Statutes
requires that cities amend their official zoning map within nine months of their adopting
their revised comprehensive land use plan to match the new land use classification.
WHEREAS
, the history of this change is as follows:
1.OnApril 20, 2010, theplanning commission held a public hearingto
consider this rezoning. The city staff published a hearing notice in the
Maplewood Review and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to
speak and present written statements prior to their recommendation.
2.On May 10, 2010, the city council discussed the proposed zoning map
change. They considered reports and recommendations from the
planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED
that the city council _______the
above-described change in the zoning map based on Minnesota Statute 473.865
subdivision 3, which requiresthe city to bring the zoning of these properties into
conformance with the adopted comprehensive land use plan classification.
The Maplewood City Council _________this resolution on ______, 2010.
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Agenda Item J5
MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP,Planner
DuWayne Konewko, Community Development and Parks Director
Consider the Rezoning of the three lots located at 1400, 1420
SUBJECT:
and 1440 Sterling Street Southfrom R1 (single dwelling) to R-
1R (rural conservation dwelling residence)
LOCATION: South of Carver Avenueon Sterling Street South
VOTE REQUIRED:Simple Majority Required for Approval
DATE: April 30, 2010
INTRODUCTION
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan. This is
the update of the city’s comprehensive land use plan required of all metro area cities
every ten years.Byapproving this plan, the city council reestablished the long-range
land use guide for the city. State law requires that the city now revise ourzoning map
and zoning ordinancecontrolsto be in conformance with the newly approved land use
classifications throughout the city.
The city has nine months (by October 25, 2010) to make all necessary zoningmap and
zoning ordinance changes to coincide with the land use policies and land use maps in
the approved 2030 Comprehensive Plan.
Proposal
Onesuch rezoning would be for the properties located on the eastside of Sterling Street
Southat 1400, 1420, and 1440from R1 (single dwelling) to R-1R (rural conservation
dwelling residence).Refer to the maps.
These three parcels havehad been guided for rural low density residential by the new
2030 Comprehensive Plan. Because of this guide, the city now needs to rezone all
threeparcels to R-1R.
Request
Rezone the above described properties from R1to R-1R.
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BACKGROUND
On December 9, 2009, the Metropolitan Council gave final approval to the 2030
ComprehensivePlan.
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan.
DISCUSSION
Statutory Requirement
Section 473.865 subdivision 3 of the Minnesota State Statutesrequires that citiesamend
their official zoning controls within nine months of adopting therevised comprehensive
land use plan.As stated above, the city council has until October 25, 2010 to amend all
applicable zoning maps and zoning ordinances.
Why the Proposed Revision to Rural Conservation Dwelling Residence (R-1R)?
During the city council’s review of the 2030 Comprehensive Plan update,the city council
guided all residential properties south of Carver Avenue as rural low density residential.
The residents of this area were firmthroughout the comprehensive plan update process
in their desire to keepdensity low and to keep the rural flavor currently existing in that
neighborhood intact. The city council agreed and reguided these properties to rural low
density residential.The rural low density residential category guides the land for a net
densitybetween 0.5 and 1.5 units per acre. The R-1R was amended to serve as the
primary zoning district for the rural low density residential designation. The base
entitlement under the R-1R is a minimum two-acre lot size. The minimum lot size can be
reduced by accomplishing conservation principles. The maximum density cannot
exceed 1.5 units per net acre.
Staff did not see it fit to utilize an RE (residential estate) zoning district for these three
parcels because they are large enough to be considered forfuture development and are
adjacent to other larger parcels that could also see future development. Furthermore,
the R-1R is the zoning district for the majority of parcels near these three and its makes
sense to keep zoning consistent.
Property Tax Impact
Residents commonly askwhat would happen to their property taxes if their zoning
changed.The Ramsey County Tax Assessor’s office stated that:
“Zoning has no affect on property tax. Tax classifications are based on the current use
of the property, not on the zoning. The tax classification, along with the market value is
used to calculate taxes. If the current use is continued, the tax classification will not
change. So, zoning changes will not affect taxes.”
Conclusion
State statute requiresthat the city revise the zoning map to R-1Rto match the newly
adopted rural lowdensity residentialclassification on the comprehensive plan.
Therefore, staff is recommending the city council revisethe zoning map accordingly.
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COMMISSIONACTIONS
April 20, 2010: The planning commission recommended approval of this rezoning.
RECOMMENDATION
Approvethe rezoning of 1400, 1420 and 1440 Sterling Street South, from R1 (single-
dwelling residential) to R-1R (rural conservation dwelling residence). This rezoning is
based on Minnesota Statute 473.865 subdivision 3, which requiresthe city to bring the
zoning of thesepropertiesinto conformance with the adopted comprehensive land use
plan classification.
3
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REFERENCE
SITE DESCRIPTION
Site Size:5.1acres (total of the three parcels)
Existing Uses: Single-family dwellings
SURROUNDING LAND USES
North:Fish Creek County Open Space
South:Single-family dwellings
East:Fish Creek County Open Space
West:Single-familydwellings
PLANNING
Land Use Plan Designation: Rural LowDensity Residential
Zoning: R1—existing; R-1R—proposed
p:Compplan\zoning follow-up to 2030 Plan\rezoning to R1Sterling_CC_050410
Attachments:
1.Location/Aerial Map
2.Land Use Map
3.Zoning Map
4.Rezoning Resolution
4
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Attachment 1
2030 Comprehensive Plan — Zoning Follow Up
1400, 1420 and 1440
Sterling Avenue
Figure One — Location Map
City of Maplewood
April 12, 2010
NORTH
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Attachment2
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Attachment 3
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Attachment 4
REZONINGRESOLUTION
WHEREAS
,the City of Maplewood city staffproposed a change to the city's
zoning map from R1 (single dwelling) to R-1R (rural conservation dwelling residence);
WHEREAS
,
this zoning map change applies to 1400, 1420, and 1440Sterling
Street South. The property identification numbers identifying the affected properties are:
PIN
24-28-22-13-0007; PIN 24-28-22-13-0005; PIN 24-28-22-13-0006
WHEREAS
,On January 25, 2010, the city council adopted the 2030
Comprehensive Plan thatreclassified the land use plan for the above referenced
properties to Rural Low Density Residential.
WHEREAS
,Section 473.865 subdivision 3 of the Minnesota State Statutes
requires that cities amend their official zoning map within nine months of theiradopting
their revised comprehensive land use plan to match the new land use classification.
WHEREAS
, the history of this change is as follows:
1.OnApril 20, 2010, theplanning commission held a public hearingto
consider this rezoning. The city staff published a hearing notice in the
Maplewood Review and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to
speak and present written statements prior to their recommendation.
2.On May 10, 2010,the city council discussed the proposed zoning map
change. They considered reports and recommendations from the
planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED
that the city council ________the
above-described change in the zoning mapbased on Minnesota Statute 473.865
subdivision 3, which requiresthe city to bring the zoning of these properties into
conformance with the adopted comprehensive land use plan classification.
The Maplewood City Council _________this resolution on ______, 2010.
5
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Agenda Item J6
MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP,Planner
DuWayne Konewko, Community Development and Parks Director
Consider the Rezoning of the two large lots lying between
SUBJECT:
Carver Avenue and Fish Creek, west of I-494 from F (farm
residential) to R-1R (rural conservation dwelling district)
LOCATION: Southof Carver Avenue
VOTE REQUIRED:Simple Majority Required for Approval
DATE: April 30, 2010
INTRODUCTION
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan. This is
the update of the city’s comprehensive land use plan required of all metro area cities
every ten years.Byapproving this plan, the city council reestablished the long-range
land use guide for the city. State law requires that the city now revise ourzoning map
and zoning ordinancecontrolsto be in conformance with the newly approved land use
classifications throughout the city.
The city has nine months (by October 25, 2010) to make all necessary zoning map and
zoning ordinance changes to coincide with the land use policies and land use maps in
the approved 2030 Comprehensive Plan.
Proposal
One such rezoning would be for the two large lots lying between Carver Avenue and
Fish Creek, west of I-494from F (farm) to R-1R (rural conservation dwelling residence).
Refer to the maps.
These two parcels have had been guided for rural low density residential by the new
2030 Comprehensive Plan. Because of this guide, the city now needs to rezone the two
parcels to R-1R.
Request
Rezone the above described properties from Fto R-1R.
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BACKGROUND
On December 9, 2009, the Metropolitan Council gave final approval to the 2030
ComprehensivePlan.
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan.
DISCUSSION
Statutory Requirement
Section 473.865 subdivision 3 of the Minnesota State Statutesrequires that citiesamend
their official zoning controls within nine months of adopting therevised comprehensive
land use plan.As stated above, the city council has until October 25, 2010 to amend all
applicable zoning maps and zoning ordinances.
Why the Proposed Revision to Rural Conservation Dwelling Residence (R-1R)?
During the city council’s review of the 2030 Comprehensive Plan update, the citycouncil
guided all residential properties south of Carver Avenue as rural low density residential.
The residents of this area were firmthroughout the comprehensive plan update process
in their desire to keep density low and to keep the rural flavor currently existing in that
neighborhood intact. The city council agreed and reguided these properties to rural low
density residential. The rural low density residential category guides the land for a net
density between 0.5 and 1.5 units per acre. The R-1Rwas amended to serve as the
primary zoning district for the rural low density residential designation. The base
entitlement under the R-1R is a minimum two-acre lot size. The minimum lot size can be
reduced by accomplishing several conservation principles. The maximum density
cannot exceed 1.5 units per net acre.
In February 2009, all properties zoned F, south of Carver Avenue had been rezoned to
R-1R. Rezoning did not affect these two parcels because there were part of a
settlement between the cityand a developer, which allowed for additional development.
Since last winter, the properties entered foreclosure and the development corporation,
who had the agreement with the city, now ceases to exist. Thismeans the city is now
able to rezone the properties to match the 2030 Comprehensive Plan.
Property Tax Impact
Residents have asked what would happen to their property taxes if their zoning
changed.The Ramsey County Tax Assessor’s office stated that:
“Zoning has no affect on property tax. Taxclassifications are based on the current use
of the property, not on the zoning. The tax classification, along with the market value is
used to calculate taxes. If the current use is continued, the tax classification will not
change. So, zoning changeswill not affect taxes.”
2
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Conclusion
State statute requires that the city revise the zoning map to R-1Rto match the newly
adopted rural lowdensity residentialclassification on the comprehensive plan.
Therefore, staff is recommending the city council revisethe zoning map accordingly.
COMMISSIONACTIONS
April 20, 2010: The planning commission recommended approval of this rezoning.
RECOMMENDATION
Approvethe rezoning of the two large lots lying between Carver Avenue and Fish Creek,
west of I-494from F (farm residential) to R-1R (rural conservation dwelling residence).
This rezoning is based on Minnesota Statute 473.865 subdivision 3, which requiresthe
city to bring the zoning of thesepropertiesinto conformance with the adopted
comprehensive land use plan classification.
3
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REFERENCE
SITE DESCRIPTION
Site Size:20.98acres(both parcels combined)
Existing Uses: Vacant land
SURROUNDING LAND USES
North:Single dwellings
South:Fish Creek and Ramsey County Open Space
East:Interstate 494
West:Single dwellings
PLANNING
Land Use Plan Designation: Rural LowDensity Residential
Zoning: F—existing; R-1R—proposed
p:Compplan\zoning follow-up to 2030 Plan\rezoning to R1R_formerCoPar_CC_050410
Attachments:
1.Location/Aerial Map
2.Land Use Map
3.Zoning Map
4.Rezoning Resolution
4
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Attachment 1
2030 Comprehensive Plan — Zoning Follow Up
Former CoPar
properties
Figure One — Location Map
City of Maplewood
April 12, 2010
NORTH
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Attachment2
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Attachment 3
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Attachment 4
REZONING RESOLUTION
WHEREAS
,the City of Maplewood city staffproposed a change to the city's
zoning map from F (Farm) to R-1R (rural conservation dwelling residence);
WHEREAS
,
this zoningmap change applies to the two large lots lying between
Carver Avenue and Fish Creek, west of I-494. The property identification numbers
identifying the affected properties are:
PIN ; PIN
24-28-22-24-001024-28-22-31-0017
WHEREAS
,On January 25, 2010,the city council adopted the 2030
Comprehensive Plan that reclassified the land use plan for the above referenced
properties to Rural Low Density Residential.
WHEREAS
,Section 473.865 subdivision 3 of the Minnesota State Statutes
requires that cities amend their official zoning map within nine months of their adopting
their revised comprehensive land use plan to match the new land use classification.
WHEREAS
, the history of this change is as follows:
1.OnApril 20, 2010, theplanning commission held a public hearingto
consider this rezoning. The city staff published a hearing notice in the
Maplewood Review and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to
speak and present written statements prior to their recommendation.
2.On May 10, 2010, the city council discussed the proposed zoning map
change. They considered reports and recommendations from the
planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED
that the city council _______the
above-described change in the zoning map based on Minnesota Statute 473.865
subdivision 3, which requiresthe city to bring the zoning of these properties into
conformance with the adopted comprehensive land use plan classification.
The Maplewood City Council _________this resolution on ______, 2010.
5
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Agenda Item J7
MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP,Planner
DuWayne Konewko, Community Development and Parks Director
Consider the Rezoning of the single family dwellings fronting
SUBJECT:
Dorland Road, Heights Avenue and Overlook Circle from R1
(single dwelling) to RE30 (residential estate 30)
LOCATION: Southof Carver Avenue, west of I-494
VOTE REQUIRED:Simple Majority Required for Approval
DATE: April 30, 2010
INTRODUCTION
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan. This is
the update of the city’s comprehensive land use plan required of all metro area cities
every ten years.Byapproving this plan, the city council reestablished the long-range
land use guide for the city. State law requires that the city now revise ourzoning map
and zoning ordinancecontrolsto be in conformance with the newly approved land use
classifications throughout the city.
The city has nine months (by October 25, 2010) to make all necessary zoning map and
zoning ordinance changes to coincide with the land use policies and land use maps in
the approved 2030 Comprehensive Plan.
Proposal
One such rezoning would be for the 25 single dwellings located along Dorland Road,
Heights Avenue and Overlook Circle from R1 (single dwelling) to RE30 (residential
estate 30). Refer to the maps.
These 25parcels have had been guided for rural low density residential by the new 2030
Comprehensive Plan. Because of this guide, the city now needs to rezone all 25parcels
toa zoning district that is consistent with the comprehensive plan.The challenge in this
proposal is the neighborhood is already developed at a density that is higher than what
the comprehensive plan would allow for future, new development. Given this reality staff
is recommending rezoning these parcels to RE30 since this zoning district bestmatches
the intent of the 2030 Comprehensive Plan and the existing development of this
neighborhood.
Request
Rezone the above described properties from R1 to RE30.
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BACKGROUND
On December 9, 2009, the Metropolitan Council gave final approval to the 2030
ComprehensivePlan.
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan.
DISCUSSION
Statutory Requirement
Section 473.865 subdivision 3 of the Minnesota State Statutesrequires that citiesamend
their official zoning controls within nine months of adopting therevised comprehensive
land use plan.As stated above, the city council has until October 25, 2010 to amend all
applicable zoning maps and zoning ordinances.
Why the Proposed Revision to Residential Estate 30 (RE30)?
During the city council’s review of the 2030 Comprehensive Plan update, the city council
guided all residential properties south of Carver Avenue as rural lowdensity residential.
The residents of this area were firmthroughout the comprehensive plan update process
in their desire to keep density low and to keep the rural flavor currently existing in that
neighborhood intact. The city council agreed and reguided these properties to rural low
density residential. The rural low density residential category guides the land for a net
density between 0.5 and 1.5 units per acre.
This area of south Maplewood is already developed and none of the existing 25 lots
would be candidates for further subdivision. The lots range in size of 11,761 square feet
to 22,651 square feet. State statute requires zoning to match the comprehensive plan.
The RE30 district is the closest zoning district that would both match the comprehensive
plan and the current characterof the existing neighborhood. The city also has a RE20
(residential estate 20) district but this zoning would be too dense to meet the 0.5 to 1.5
units per acre standard. The RE20 zoning would equate to a densityof 2.1 units per
acre where the RE30 zoning district equates to1.4 units per acre. RE30 is within the 0.5
to 1.5 units per acre range the comprehensive plan requires. Furthermore, the R-1R
(rural conservation dwelling residence) would not be a good fit since this is a developed
neighborhood with no options of further subdivision.
The minimum lot size in the RE30 district is 30,000 square feet. However, Section 44-
154(e) of the city code deemsany buildable lot prior to rezoning isto continue to be
buildable. This is important because all 25 lots would continue to be legal, conforming
lots. If a property owner wanted to tear down a home and build a new one, the RE30
zoning district would allow this. Staff also feels this zoning district is appropriate for this
development because it allows for the same amount of garage and accessory building
square footage as the R1 zoning district, which is the current zoning.
The only differenceis the RE30 district requires a minimum rear and side yard setback
of 20 feet for accessory buildings as opposed to the R1 districtrequirement ofa five-foot
setback. All of the parcels would be able to meet the 20 feet setback for new accessory
buildings. In addition, property owners would be able to request an administrative
variance to go closer than 20 feet, which staff can approve.If staff receivesa large
2
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number ofadministrative variance requests and feels there is alargerissue with the 20-
foot setback, an amendment to the RE30 district could be considered.
Property Tax Impact
Residents have asked what would happen to their property taxes if their zoning
changed.The Ramsey County Tax Assessor’s office stated that:
“Zoning has no affect on property tax. Tax classifications are based on the current use
of the property, not on the zoning. The tax classification, along with the market value is
used to calculate taxes. If the current use is continued, the tax classification will not
change. So, zoning changes will not affect taxes.”
Conclusion
State statute requires that the city revise the zoning map to RE30to match the newly
adopted rural lowdensity residentialclassification on the comprehensive plan.
Therefore, staff is recommending the city council revisethe zoning map accordingly.
COMMISSION ACTIONS
April 20, 2010: The planning commission recommended approval of this rezoning.
RECOMMENDATION
Approve the rezoning of the single family dwellings fronting Dorland Road, Heights
Avenue and Overlook Circle from R1 (single dwelling) to RE30 (residential estate 30).
This rezoning is based on Minnesota Statute 473.865 subdivision 3, which requiresthe
city to bring the zoning of thesepropertiesinto conformance with the adopted
comprehensive land use plan classification.
3
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REFERENCE
SITE DESCRIPTION
Site Size:25 parcels ranging from 0.27 acres to 0.52 acres in size
Existing Uses: Single-family dwellings
SURROUNDING LAND USES
North:Single dwellings
South:Creek County Open Space
East:Single dwellings and vacant land
West:Single dwellings and Fish Creek County Open Space
PLANNING
Land Use Plan Designation: Rural LowDensity Residential
Zoning: R1—existing; RE30—proposed
p:Compplan\zoning follow-up to 2030 Plan\rezoning to RE30_Dorland_CC_050410
Attachments:
1.Location/Aerial Map
2.Land Use Map
3.Zoning Map
4.Rezoning Resolution
4
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Attachment 1
2030 Comprehensive Plan — Zoning Follow Up
Dorland Road, Heights Avenue and
Overlook Circle neighborhood
Figure One — Location Map
City of Maplewood
April 12, 2010
NORTH
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Attachment2
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Attachment 3
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Attachment 4
REZONING RESOLUTION
WHEREAS
,the City of Maplewood city staffproposed a change to the city's
zoning map from R1 (single dwelling) to RE30 (residential estate 30);
WHEREAS
,
thiszoning map change applies to the 25 single dwellings located
along Dorland Road, Heights Avenue and Overlook Circle. The property identification
numbers identifying the affected properties are:
PIN 24-28-22-23-0028; PIN 24-28-22-23-0034; PIN 24-28-22-23-0035;
PIN 24-28-22-23-0031; PIN 24-28-22-23-0016; PIN 24-28-22-23-0038;
PIN 24-28-22-23-0030; PIN 24-28-22-23-0036; PIN 24-28-22-23-0037;
PIN 24-28-22-23-0014; PIN 24-28-22-23-0015; PIN 24-28-22-23-0032;
PIN 24-28-22-23-0033; PIN 24-28-22-23-0029; PIN24-28-22-23-0017;
PIN 24-28-22-23-0023, PIN 24-28-22-23-0020, PIN 24-28-22-23-0022;
PIN24-28-22-23-0021; PIN 24-28-22-23-0039; PIN 24-28-22-23-0040;
PIN24-28-22-23-0025; PIN 24-28-22-23-0027; PIN 24-28-22-23-0024;
PIN 24-28-22-23-0026;
WHEREAS
,On January 25, 2010, the city council adopted the 2030
Comprehensive Plan that reclassified the land use plan for the above referenced
properties to Rural Low Density Residential.
WHEREAS
,Section 473.865 subdivision 3 of the Minnesota State Statutes
requires that cities amend their official zoning map within nine months of their adopting
their revised comprehensive land use plan to match the new land use classification.
WHEREAS
, the history of this change is as follows:
1.OnApril 20, 2010, theplanning commission held a public hearingto
consider this rezoning. The city staff published a hearing notice in the
Maplewood Review and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to
speak and present written statements prior to their recommendation.
2.On may 10, 2010, the city council discussed the proposed zoning map
change. They considered reports and recommendations from the
planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED
that the city council _________the
above-described change in the zoning map based on Minnesota Statute 473.865
subdivision 3, which requiresthe city to bring the zoning of these properties into
conformance with the adopted comprehensive land use plan classification.
The Maplewood City Council _________this resolution on ______, 2010.
5
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Agenda Item J8
AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
DuWayne Konewko, Community Development and Parks Director
SUBJ: Consider Approval to Extend Lease Agreement with Gethsemane
Church through April of 2011
DATE:
May 3, 2010
INTRODUCTION
At the April 27, 2009 City Council meeting, council authorized the execution of a lease
agreement with Gethsemane Church for use of a 10 acre parcel south of the church for
park purposes. Council moved to approve the lease agreement with Gethsemane
Church for the period extending from May 1, 2009 through April 30, 2010 in the amount
of $2,200 a month. Staff, working with members of Gethsemane Church, has reached
an agreement to reduce the monthly lease payments from $2,200 month to $1,500 a
month resulting in an annual savings of $8,400. Staff is requesting to extend the lease
agreement again with Gethsemane Church for a period of one year from May 1, 2010
through April 30, 2011 at $1,500 a month. Staff is also requesting the $1,500 per month
lease payment, $18,000 total for the duration of this lease agreement, shall be credited
back to the City as an offset against the purchase price of the proposed 4 acre park
property. Through April of 2010, the City has paid a total of $35,200 for the leasing of
this property.
BACKGROUND
The original lease agreement with Gethsemane Church was required to bridge the
period prior to the construction of a proposed Senior Housing project on six of the 10
acres. The remaining 4 acres was proposed to be sold to the City for a park. At this
point after discussions with Gethsemane Church, it is unlikely the Senior Housing
Project will take place in the next few years. With that said, staff would like to explore
some options that would include the outright purchase of this 4 acre parcel for a future
park site. In preliminary discussions with the church, Gethsemane is open and willing to
discuss this further. Staff would also have to evaluate what implications the purchase of
this park would have on future park projects and on the overall parks budget (PAC-CIP).
At the April 21, 2010 Park Commission meeting, the commission moved to not support
the extension of the lease with Gethsemane Church on a 6 -3 vote. The lease payment
that was brought forward to the Parks Commission was $1,800 a month. As was
previously noted, the $1,800 has been reduced to $1,500 a month going forward. The
Park Commission concerns were two-fold. First, per original purchase agreement,
Gethsemane Church had exclusive use during specified times and secondly, the further
along the city continued with this lease agreement, the more difficult it would become to
severe this lease agreement because of the financial commitment. Please refer to the
attached set of minutes for additional details concerning this discussion with the Park
Commission.
The minority opinion indicated a park was needed in this area and the City should
continue with the lease agreement and explore all other options prior to severing this
agreement. The concern here is that the residents in this area would no longer have
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access to a park which is in conflict with one of the goals of the 2030 Comprehensive
Plan. Chapter six of the 2030 Comprehensive Plan - Parks, Trails and Open Space
states “All residents should be within a ½ mile of a park, which could be active or
passive and is independent of ownership”. Staff believes that compelling arguments can
be made to support both of these positions. However, with the Senior Housing Project
unlikely to take place in the next few years, and the fact that Gethsemane Church
agreed to reduce the monthly lease payment, staff would like to explore other options
including the outright purchase of this 4 acre parcel. Should council approve the
extension of the lease agreement, staff will research these other options working with
the Park Commission and report back to council by December of this year with the
findings.
RECOMMENDATION
Staff recommends the City Council approve the lease extension agreement with
Gethsemane Church in the amount of $1,500 a month for the period from May 1, 2010
through April 30, 2011 with the following provision; “The $1,500 per month lease
payment ($18,000 total) will be credited back to the City as an offset against the
purchase price of the proposed park land”. The $35,200 the city has previously paid to
Gethsemane Church, per signed agreement, will also be credited back towards the
purchase price.
:
Attachments
1. Executed Copy of Gethsemane Church Lease Agreement
2. Minutes from the April 21, 2010 Park Commission Meeting
3. Addendum #3 to the Gethsemane Church Lease Agreement
2
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Attachment 1
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ADDENDUM: GETHSEMANE CHURCH LEASE AGREEMENT EXTENSION
BEGINNING JANUARY 1, 2009 AND ENDING ON APRIL 30, 2009
The provisions within the existing executed lease agreement, authorized by City Council at the
July 14, 2008 City Council, will be in force with the following two exceptions:
Item 1. Term of Lease.The Lease shall start on January 1, 2009 and continue to April 30,
2009.
Item 2. Rent. Tenant shall pay rent to Landlord in the amount of $2,200 a month for the lease
period that runs from January 1, 2009 thru April 30, 2009. In addition, the $2,200 per month
lease payment shall be credited back to the City as an offset against the purchase price of the
proposed park land. If an agreement is not reached between the two parties regarding the
purchase of the park land, this offset provision would be nullified.
Notices
15.. Whenever it shall be required or permitted by this Agreement that notice or
demand be given or served by either party to or on the other party, such notice or demand shall
be delivered personally or mailed by United States mail to the addresses hereinafter set forth by
certified mail. Such notice or demand shall be deemed timely given when delivered personally
or when deposited in the mail in accordance with the above. The addresses of the parties
hereto for such mail purposes are as follows, until written notice of such address has been
given:
As to the City: City of Maplewood
1830 County Road B East
Maplewood, MN 55109
As to the Landowner: Gethsemane Lutheran Church
Mr. Douglas A. Angerer
Congregation President
2410 Stillwater Road
Maplewood, MN 55119
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ADDENDUM #2: GETHSEMANE CHURCH LEASE AGREEMENT EXTENSION
BEGINNING MAY 1, 2009 AND ENDING ON APRIL 30, 2010
The provisions within the existing executed lease agreement, authorized by City Council at the
April 27, 2009 City Council, will be in force with the following two exceptions:
Item 1. Term of Lease.The Lease shall start on May 1, 2009 and continue to April 30, 2010.
Item 2. Rent. Tenant shall pay rent to Landlord in the amount of $2,200 a month for the lease
period that runs from May 1, 2009 through April 30, 2010. In addition, the $2,200 per month
lease payment shall be credited back to the City as an offset against the purchase price of the
proposed park land. If an agreement is not reached between the two parties regarding the
purchase of the park land, this offset provision would be nullified.
Notices
15.. Whenever it shall be required or permitted by this Agreement that notice or
demand be given or served by either party to or on the other party, such notice or demand shall
be delivered personally or mailed by United States mail to the addresses hereinafter set forth by
certified mail. Such notice or demand shall be deemed timely given when delivered personally
or when deposited in the mail in accordance with the above. The addresses of the parties
hereto for such mail purposes are as follows, until written notice of such address has been
given:
As to the City: City of Maplewood
1830 County Road B East
Maplewood, MN 55109
As to the Landowner: Gethsemane Lutheran Church
Mr. Douglas A. Angerer
Congregation President
2410 Stillwater Road
Maplewood, MN 55119
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Attachment 2
CITY OF MAPLEWOOD
PARKS AND RECREATION COMMISSION MEETING
Meeting Minutes
Wednesday, April 21, 2010
7:00 p.m.
COUNCIL CHAMBERS – MAPLEWOOD CITY HALL
1830 COUNTY ROAD B EAST
6.UnfinishedBusiness
b.GethsemaneParkLeaseAgreementDiscussion
Mr. Konewko, Community Development & Parks Director, informed the commission of updates
regarding the Gethsemane Park Lease Agreement. Mr. Konewko informed the commission that the
church has agreed to reduce the rent to $1,800 a month, down from $2,200 a month. He also informed
the commission that the appraised amount for the land was $735,000, which had decreased from
$790,000.
The commission determined that the ultimate decision that should be made during their discussion is
whether or not they intend to purchase the park.
Commissioner Fischer advocated for the purchase of Gethsemane Park. He discussed that the
ramifications of removing Gethsemane Park as a Maplewood Park, would result in 227 homes and an
apartment complex without a public park within a half mile of their homes. He explained that there
isn’t a promising alternative park in the area that could substitute if Gethsemane Park is removed from
the picture.
The commission discussed whether or not the lease should be continued. Commission Peterson
mentioned that the commission should keep in mind that full usage of the park is not part of the
agreement. The commission discussed the uses and time restrictions that are part of the current
purchasing agreement.
The commission discussed concerns that there was no predicted closed end to the current lease.
Staff requested a recommendation that can be forwarded to City Council.
Commissioner Christianson motioned to terminate the Gethsemane Park Lease. Commissioner Peterson
seconded the motion. Commissioner Mackey amended that the lease should be terminated at the end of
the softball season, due to our current obligation with that program.
Staff informed the commission that if the lease is terminated, a different field would be located for the
remaining softball season.
Mackey withdrew her amendment.
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The commission continued discussion regarding the shared usage of the park with the school, and the
restricted use during school hours. Commissioner Sonnek communicated concerns regarding this
particular issue. Commissioner Maas mentioned that the amount of time allotted to the school is
minimal in comparison to the gain of Gethsemane Park. Staff indicated that this concern could possibly
be negotiated in the purchase agreement.
Commissioner Peterson suggested calling a vote to end discussion and to vote on the previous motion.
Commissioner Roman motioned to call for a vote to end the discussion.
The motion did not pass.
The commission continued with discussion.
Discussion commenced, and the commission then voted on the motion to terminate the Gethsemane
Park Lease.
Ayes: Christianson, Brannon, Schmidt, Mackey, Peterson,
Sonnek
Nays: Fischer, Maas, Roman
The motion passed.
Commissioner Fischer asks that a minority report accompany this recommendation to the council.
The minority proposed that they pursue the continuation of the Gethsemane Park Lease
Agreement, with the intention that they will pursue finalized details for purchasing the land.
This would ideally occur within 6 months.
Commissioner Peterson requested that the reasons for the opposed lease agreement be included in the
minutes.
1.The commission was apprehensive about the cost per acre of land.
2.The commission was concerned that the usage of the park was limited, and would be shared
with the school.
3.The commission was concerned that by entering the lease for another year, and investing
additional dollars that their negotiation ability would be lost. Resulting in additional dollars
being spent.
4.The commission was concerned that there is yet no expiration date on the lease.
5.The commission was concerned that the decision to allocate the specified amount of money
towards the acquisition of Gethsemane Park wasn’t very financially sustainable.
6.The commission was not satisfied with the terms of the current lease agreement.
7.The commission was not satisfied with the current lease payment.
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Attachment 3
ADDENDUM #3: GETHSEMANE CHURCH LEASE AGREEMENT EXTENSION
BEGINNING MAY 1, 2010 AND ENDING ON APRIL 30, 2011
The provisions within the existing executed lease agreement, authorized by City Council at the
May 10, 2010 City Council, will be in force with the following two exceptions:
Item 1. Term of Lease.The Lease shall start on May 1, 2010 and continue to April 30, 2011.
Item 2. Rent. Tenant shall pay rent to Landlord in the amount of $1,500 a month for the lease
period that runs from May 1, 2010 through April 30, 2011. In addition, the $1,500 per month
lease payment shall be credited back to the City as an offset against the purchase price of the
proposed park land. If an agreement is not reached between the two parties regarding the
purchase of the park land, this offset provision would be nullified.
Notices
15.. Whenever it shall be required or permitted by this Agreement that notice or
demand be given or served by either party to or on the other party, such notice or demand shall
be delivered personally or mailed by United States mail to the addresses hereinafter set forth by
certified mail. Such notice or demand shall be deemed timely given when delivered personally
or when deposited in the mail in accordance with the above. The addresses of the parties
hereto for such mail purposes are as follows, until written notice of such address has been
given:
As to the City: City of Maplewood
1830 County Road B East
Maplewood, MN 55109
As to the Landowner: Gethsemane Lutheran Church
Mr. Douglas A. Angerer
Congregation President
2410 Stillwater Road
Maplewood, MN 55119
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IN WITNESS WHEREOF, Landlord and Tenant have signed this
Addendum to the Lease Agreement between Gethsemane Lutheran Church and the City of
Maplewood.
GETHSEMANE LUTHERAN CHURCH
By:
Congregational President
THE CITY OF MAPLEWOOD
By:
William Rossbach, Mayor,
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
And
By:
James W. Antonen, City Manager,
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
And
By:
Alan Kantrud, City Attorney,
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
By:
Karen Guilfoile, City Clerk,
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
Addendum #3 – Gethsemane Lutheran Church Lease Agreement as authorized by the
Maplewood City Council at their meeting on May 10, 2010.
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