HomeMy WebLinkAbout2010 04-26 City Council Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday,April 26,2010
City Hall, Council Chambers
Meeting No. 09-10
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
1.Acknowledgementof Maplewood Residents Serving the Country.
C.ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium pleasestate your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will thendirect staff, as appropriate, to answer questions or respond
to comments.”
D.APPROVAL OF AGENDA
E.APPROVAL OFMINUTES
1.Approval of April 12, 2010 City Council Workshop Minutes
2.Approval of April 12, 2010 City Council Meeting Minutes
F.APPOINTMENTS AND PRESENTATIONS
1. Resolution of Appreciation – Finance Director Mittet
CONSENT AGENDA –
G.Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1.Approval Of Claims
2.Approval of Request for Proposal(RFP) for Printing Services
3.Approval toPurchase Exercise Equipment for the Community Center
4.Carsgrove Meadows Area Street Improvements, Project 08-10, Approve Entering Into
Contract for Landscaping Services for Forest Street Filtration Basin Entry
5.Adoption of the Business and Economic Development Commission Rules of
Procedure
6.Conditional Use Permit Review – Ramsey County Correctional Facility, 297 Century
Avenue South
7.Council Consider Adoption of Proclamation for Building Safety Month – May 2010
th
8.Proclamation Observing the 40
Anniversary of the Maplewood Care Center and the
th
15Year of the Homestead at Maplewood
H.PUBLIC HEARINGS
I.UNFINISHED BUSINESS
1.Consideration of Penalties for Tobacco and Alcohol Compliance Failures
2.Consider Ordinance Revisions for Commission and Board Member Term Expiration
Dates.
a.Ordinance Amending the Historical Preservation Commission, Community
st
Design Review Board and Park & Recreation Commission – 1Reading
b.Resolution Changing Commission and Board Member Term Expiration Dates
3.Energy Efficiency and Conservation Block Grant Program – File number 09-16
a.Report on Contracting Errors
b.Consider Resolution Authorizing Revision to Grant Fund Usage for Solar Panel
at Nature Center
4.Fish Creek Area – Consider Options of Purchase and Recovery of Costs
J.NEW BUSINESS
1.Approval of Intoxicating Liquor Licenses and Related License Fees for Golf Courses
2.Consider Resolution Supporting LCCMR Grant for Land Acquisition in Fish Creek
Natural Area Greenway
3.Consider Rezoning from M1 (light manufacturing) to R2 (double dwelling), 2095
Prosperity Avenue
K.VISITOR PRESENTATIONS
L.AWARD OF BIDS
1.Consider Approval of Bid for the Construction of the Wakefield Park Shelter
M.ADMINISTRATIVE PRESENTATIONS
N.COUNCIL PRESENTATIONS
O.ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
Agenda Item E1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
A.CALL TO ORDER
B. ROLL CALL
C.APPROVAL OF AGENDA
D.UNFINISHED BUSINESS
E.NEW BUSINESS
1.City Cable Programming/City Marketing Plan
2.Consideration of Creating a Yellow Ribbon Community Program
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F. ADJOURNMENT
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Agenda Item E2
MINUTES
MAPLEWOOD CITY COUNCIL
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1.Approval of March 22, 2010, City Council Workshop Minutes
Abstentions
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2.Approval of March 22, 2010, City Council Meeting Minutes
Abstentions
3.Approval of April 5, 2010, City Council Workshop Minutes
F. APPOINTMENTS AND PRESENTATIONS
G. CONSENT AGENDA
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1. Approval of Claims
GRAND TOTAL
2.Approval of Temporary Gambling Permit for Church of the Presentation of the Blessed
Virgin Mary and Request to Waive Fees forCarnival/Miscellaneous Permit
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RESOLUTION10-04-373
3.Approval of Ramsey County Fair Temporary Gambling Permit and Fee Waiver Request
RESOLUTION 10-04-374
4.Request Approval to Accept Donations to Landfall Cops ‘N Kids Fishing Clinic
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RESOLUTION 10-04-375
AUTHORIZING GIFT TO CITY
5.Approve Resolution Accepting a Donation of Medical Equipment to the Fire Department
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RESOLUTION 10-04-376
AUTHORIZING GIFT TO CITY
6.Approval of Eureka Recycling 2009 Work Report
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7.White Bear Avenue/County Road D improvements, Project 08-13, Acceptance of $10,000
Grant From Minnesota Department of Employment and Economic Development
8.Priory Public Improvements (St. Paul’s Monastery), Project 07-24, Transfer to Close Fund
586
RESOLUTION 10-04-377
FINAL FINANCING AND CLOSURE OF PROJECT FUND 586
Final Financing Plan
$ 40,370.44
$ 925,019.57(approved & levied)
$ 10,000.00
$ 2,671.68
$ 978,061.69
9.Approve Purchase of 2010-2011 Winter Road Salt
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10.Myrtle-Sterling Street Improvements, Project 07-19, Resolution Approving Final Payment
and Acceptance of Project
RESOLUTION 10-04-378
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
11.Approval of Change to the Rules and Procedures for City Council and Council Meetings
12.Approval of Adoption of Business & Economic Development Commission(BEDC) Rules of
Procedures
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H. PUBLIC HEARING
1.Consider Approving Financing Plan for Proposed Project and the Issuance of
Revenue Obligations for Tubman
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RESOLUTION 10-04-379
GIVING HOST APPROVAL TO THE ISSUANCE
OF REVENUE OBLIGATIONS WITH RESPECT TO A PROJECT FOR TUBMAN
AND LOCATED IN PART IN THE CITY OF MAPLEWOOD, UNDER
MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.165
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I.UNFINISHED BUSINESS
1.Consideration of Penalties for Tobacco and Alcohol Compliance Failures
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2.Approve Resolution Accepting Proposal on the Competitive Negotiated Sale
of $11,790,000 Taxable General Obligation Bonds, Series 2010A, Providing
for Their Issuance and Pledging for the Security Thereof Special
Assessments and Levying a Tax for the Payment Thereof
RESOLUTION 10-04-380
ACCEPTING PROPOSAL ON THE COMPETITIVE
NEGOTIATED SALE OF $11,790,000 TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010A
(BUILD AMERICA BONDS-DIRECT PAY), PROVIDING FOR THEIR
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ISSUANCE, PLEDGING SPECIAL ASSESSMENTS FOR THE SECURITY
THEREOF AND LEVYING A TAX FOR THE PAYMENT THEREOF
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Dated:
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de minimis
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3.Approve Resolution Accepting Proposal on the Competitive Negotiated Sale
of $4,115,000 General Obligation Refunding Bonds, Series 2010B, Providing
for Their Issuance and Pledging for the Security Thereof Special
Assessments and Levying a Tax for the Payment Thereof.
RESOLUTION 10-04-381
APPROVING THE ISSUANCE OF GENERAL OBLIGATION
REFUNDING BONDS, SERIES 2010B
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4.Consider Adoption of Amendments to the Rural Conservation Dwelling District (R1-
R) Ordinance – (Second Reading)
ORDINANCE NO. 899
PROPOSED ORDINANCE MODIFYING THE R-1R (RURAL CONSERVATION DWELLING
RESIDENCE) ZONING DISTRICT
(Deletions are crossed out and additions are underlined.)
DIVISION 3.5 R-1(R) RURAL CONSERVATION DWELLING DISTRICT
Sec. 44-117. Purpose and Intent.
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Sec. 44-118. Uses.
Sec. 44-119. Height of buildings.
Sec. 44-120. Lot dimensions, lot area, width requirements, and side yards.
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Sec. 44-121. Front Yards.
Sec. 44-123. Rear Yards.
Sec. 44-124. Tower, antenna and flagpole setbacks.
Sec. 44-125. Minimum foundation areas; room requirements.
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Sec. 44-126. Building-width requirements.
Sec. 44-127. Accessory buildings.
Sec. 44-128. Definitions and Conservation Principles.
The developer shall be aware that the conservation principles shall be subject to the
recommendations of the city staff, applicable commissions, planning commission and ultimate
approval by the city council. As stated in Sec. 44-129 the developer shall be required to work
closely with these bodies to develop a plan that supports the goals and objectives for the R-1R
District. Without council approval the developer will be entitled to a base entitlement of one unit
per two acres with a 2.0 acre lot minimum.
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Group A: Natural CharacteristicsGroup B: Design Characteristics
GROUP A: Natural Characteristics
Additional Shoreline Buffers:
Additional Stormwater Management:
Creek Restoration Management:
Dedicate 50% Open Space:
Enhance/Preserve Large Wooded Areas or Forest:
Enhance Wetlands, Create a Comprehensive Wetland Management Plan (CWMP):
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Prairie Restoration:
Slope Buffer Preservation:
Tree Preservation:
GROUP B: Design Characteristics
Clustering:
Create/Develop Trail Connections:
Create Passive Parks:
Energy Efficiency:
Historic Preservation:
LEED Certified Buildings/Development (3 Practices per structure):
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Low Impact Development (LID):
Preserve and Establish Natural Area Greenways:
Vista Shed/Corridor Preservation:
Sec. 44-129 Application Requirements and Procedures.
The principles utilized to
achieve higher densities on a site must be reviewed and recommended by the City Staff,
Planning Commission and approved by the City Council
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Sec. 44-130 Conservation Bonus Standards
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Density Number of Conservation bonus (Housing Number of Lots on a 10
RangeConservation Units) Acre Site (Example)
Principles
5.Consider Adoption of the Rural Conservation Dwelling District (R1-R)
Ordinance, Summary Publication Review (Super Majority Vote Required)
SUMMARY ORDINANCE 899
THE FOLLOWING IS A SUMMARY OF THE MAJOR ORDINANCE REVISIONS TO THE CITY OF
MAPLEWOOD’S RURAL CONSERVATION DWELLING DISTRICT (R-1R)
ORDINANCE REQUIREMENTS
DIVISION 3.5 (R-1R) RURAL CONSERVATION DWELLING DISTRICT
Sec. 44-117. Purpose and Intent.
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The following major ordinance changes to the RuralConservation Dwelling District (R-1R)
Ordinancewere passed by the Maplewood City Council on April 12, 2010:
6.Consider Adoption of the Conditional Use Permit/Planned Unit Development
Ordinance – Second Reading
ORDINANCE NO.900
AN ORDINANCE AMENDING THE CONDITIONAL USE PERMIT AND PLANNED UNIT
DEVELOPMENT REQUIREMENTS
The Maplewood City Council approves the following additions to the Maplewood Code of
Ordinances. (Additions areunderlined and deletions are crossed out.)
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Section 1. This section revises Article V of the Maplewood Code of Ordinances dealing with
conditional use permits and planned unit developments.
ARTICLE V. CONDITIONAL USE PERMITS
Sec. 44-1091. Purpose.
Sec.44-1092. Conditional uses.
Sec. 44-1093. Planned unit developments.
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Sec. 44-1094. Outlots.
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Sec. 44-1095. Application.
Sec. 44-1096. Procedure.
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Sec. 44-1097. Standards.
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Sec. 44-1098. Conditions.
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Sec. 44-1099. Start of construction or use.
Sec. 44-1100. Duration.
Sec. 44-1101. Termination, suspension or revision.
Sec. 44-1102. Reapplication.
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Sec. 44-1103. Conditional uses to conform to terms and conditions attached toissuance.
Sec. 44-1104. Records.
Sec. 44-1105. Filing.
Secs. 44-1106—44-1130. Reserved.
Basic structural alteration
Conditional use
Planned unit developments (PUD)
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7.Consider Adoption of the Conditional Use Permit/Planned Unit Development
Ordinance, Summary Publication Review (Super Majority Vote Required)
SUMMARY ORDINANCE 900
THE FOLLOWING IS A SUMMARY OF THE MAJOR ORDINANCE REVISIONS TO THE CITY OF
MAPLEWOOD CONDITIONAL USE PERMIT AND PLANNED UNIT DEVELOPMENT
REQUIREMENTS
ARTICLE V.CONDITIONAL USE PERMITS
Sec. 44-1091. Purpose.
The following major ordinance changes to the conditional use permit/planned unit development
ordinance were approved by the Maplewood City Council on April 12, 2010:
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8.Consider Authorizing Consultant Contract for Review and Evaluation of
Water Utility Capital and Operating Expenses
J.NEW BUSINESS
1.Approval of Off-Sale Intoxicating Liquor License New Store Manager – Jonathan
Edward Ingebretsen, Costco Wholesale Liquor
The city council took a 15-minute breakaround 9:30 p.m.
The council reconvened at 9:45 p.m.
2.Consider the Rezoning of Properties from M1 (light Manufacturing) to MU (MixedUse)
Located at 2055 White Bear Avenue, 2080 Prosperity Avenue and 2075 Prosperity
Avenue
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REZONING RESOLUTION 10-04-382
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
NOW, THEREFORE, BE IT RESOLVED
3.Consider the Rezoning of the Town & Country Manufactured Home Park and Adjacent
Vacant Properties From F (Farm Residential), R1 (Single Dwelling Residential) and M1
(Light Manufacturing) to R3 (Multiple Dwelling Residential)
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REZONING RESOLUTION 10-04-383
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
NOW, THEREFORE, BE IT RESOLVED
4.Resolution Requesting theMetropolitan Council to Study Fixed Bus Routes to Better
Serve Maplewood and Surrounding Communities
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CITY OF MAPLEWOOD
RESOLUTION 10-04-384
RESOLUTION REQUESTING THE METROPOLITAN COUNCIL TO STUDY THE POSSIBLE
RESTRUCTURING OF FIXED BUS ROUTES TO BETTER SERVE THE COMMUNITIES
OF NORTH ST. PAUL, OAKDALE AND MAPLEWOOD
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
NOWTHEREFORE BE IT RESOLVED
5.Hills and Dales Area Street Improvements, Project 09-15, Resolution Accepting
Assessment Roll and Ordering Assessment Hearing For May 10, 2010
RESOLUTION 10-04-385
ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT ROLL HEARING
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6. Consider Ordinance Revisions for Commission and Board Member Term Expiration
Dates
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K.VISITOR PRESENTATIONS
L.AWARD OF BIDS
M.ADMINISTRATIVE PRESENTATIONS
1.Approval of Resolution Adopting the 2010 City Council Goals
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Resolution 10-04-386
Establishing City Council Three Year Goals
WHEREAS
Goal Number 1 - Restore Reputation of Maplewood
Re-establish Maplewood’s reputation as an attractive, viable community withgood management,
financial stability, sensible leadership with professional anddedicated staff.
Goal Number 2 -
Good Government
Make Maplewood city government transparent and accessible; operate within anenvironment of
efficiency and mutual respect. Take steps to restore trust andrespect between the citizens, staff
and elected officials.
Goal Number 3 -
Parks and Recreation Department
Re-establish a Parks and Recreation Department using input from citizensurveys; revitalize
leadership, establish new direction, programdetermination/stabilization, and possible joint
venture with neighboringcommunities.
Goal Number 4 -
Environmental Planning
Further develop processes for “going green,” sustainability.
Goal Number 5 -
Fiscal Responsibility
Manage the city’s finances and financial planning effectively with an eye toproviding stability and
maximum value in the long term for our citizens.
Goal Number 6 -
Infrastructure
Complete infrastructure upgrades.
Goal Number 7 -
Redevelopment Plan
Create and commit to a redevelopment plan for the city through prioritizing andupdating the
Master Plan.
WHEREAS
NOW, THEREFORE, BE IT RESOLVED,
Mayor Will Rossbach
Karen Guilfoile
City Clerk
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N.COUNCIL PRESENTATIONS
Extreme Green Makeover Reminder -
Adopt a Park Day – Spring Clean Up Day -
Eagle Scout Award -
Citizens Forum -
Sod -
O.ADJOURNMENT
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Item F1
MEMORANDUM
TO: James Antonen, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: April 20, 2010
SUBJECT: Resolution of Appreciation for Finance Director Robert Mittet
RESOLUTION
CITY OFMAPLEWOODMINNESOTA
,
RESOLUTION OF APPRECIATION
FOR FINANCE DIRECTOR ROBERT MITTET
WHEREAS
Robert Mittet has been the Finance Director of the City of Maplewood
and served the city from March 2007 to April 2010; and
WHEREAS
Robert Mittet has dedicated his time and energy, for the betterment of the
City of Maplewood; and has shown dedication to his duties and has contributed his
knowledge and commitment to benefit the City;
NOW, THEREFORE, IT IS HEREBY RESOLVED
for and on behalf of the City
of Maplewood, Minnesota and its citizens, that Robert Mittet is hereby extended our
gratitude and appreciation for his dedicated service as Finance Director.
I certify that the above resolution was adopted by the City Council of the City of
Maplewood, Minnesota, on April 26, 2010.
SIGNED: WITNESSED:
_________________________ _________________________
Mayor, Will Rossbach Karen Guilfoile, City Clerk
_________________________ _________________________
(Date) (Date)
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G-1
AGENDA NO.
AGENDA REPORT
TO:City Council
Finance Director
FROM:
RE:APPROVAL OF CLAIMS
April 26, 2010
DATE:
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$ 82,603.94Checks # 81003 thru # 81052
dated 04/02/10 thru 04/13/10
$ 349,626.63Disbursements via debits to checking account
dated 04/02/10 thru 04/09/10
$ 204,043.35Checks # 81053 thru # 81117
dated 4/20/10
$ 180,283.70Disbursements via debits to checking account
dated 4/09/10 thru 04/16/10
$ 816,557.62Total Accounts Payable
PAYROLL
$ 572,826.37Payroll Checks and Direct Deposits dated 04/16/10
$ 2,691.45Payroll Deduction check # 1008896 thru # 1008898
dated 04/16/10
$ 575,517.82Total Payroll
$ 1,392,075.44GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
kf
attachments
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Check Register
City of Maplewood
CheckDateVendorDescriptionAmount
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82,603.94
50Checks in this report.
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CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
TransmittedSettlement
DateDatePayeeDescriptionAmount
TOTAL349,626.63
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Check Register
City of Maplewood
CheckDateVendorDescriptionAmount
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204,043.35
65Checks in this report.
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CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
TransmittedSettlement
DateDatePayeeDescriptionAmount
TOTAL180,283.70
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CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT
04/16/10JUENEMANN, KATHLEEN416.42
04/16/10LLANAS, JAMES416.42
04/16/10NEPHEW, JOHN416.42
04/16/10ROSSBACH, WILLIAM473.15
04/16/10STRAUTMANIS, MARIS132.50
04/16/10WASILUK, JULIE416.42
04/16/10AHL, R. CHARLES4,917.95
04/16/10ANTONEN, JAMES5,300.00
04/16/10BURLINGAME, SARAH1,917.46
04/16/10KANTRUD, HUGH184.62
04/16/10CHRISTENSON, SCOTT1,915.75
04/16/10FARR, LARRY2,748.86
04/16/10JAHN, DAVID1,840.37
04/16/10RAMEAUX, THERESE3,030.67
04/16/10FORMANEK, KAREN2,277.07
04/16/10MITTET, ROBERT3,661.03
04/16/10ANDERSON, CAROLE2,829.40
04/16/10DEBILZAN, JUDY1,188.06
04/16/10JACKSON, MARY2,102.96
04/16/10KELSEY, CONNIE2,569.23
04/16/10LAYMAN, COLLEEN2,966.40
04/16/10CAREY, HEIDI2,494.95
04/16/10GUILFOILE, KAREN4,176.43
04/16/10KROLL, LISA1,777.12
04/16/10NEPHEW, MICHELLE1,554.15
04/16/10SCHMIDT, DEBORAH2,467.06
04/16/10SPANGLER, EDNA1,054.89
04/16/10CORTESI, LUANNE1,134.77
04/16/10JAGOE, CAROL1,886.78
04/16/10KELLY, LISA1,260.99
04/16/10LARSON, MICHELLE1,217.94
04/16/10MECHELKE, SHERRIE1,185.32
04/16/10MOY, PAMELA1,317.62
04/16/10OSTER, ANDREA1,886.77
04/16/10WEAVER, KRISTINE2,245.35
04/16/10ARNOLD, AJLA192.00
04/16/10CORCORAN, THERESA1,882.16
04/16/10KVAM, DAVID4,168.15
04/16/10PALANK, MARY1,886.78
04/16/10POWELL, PHILIP2,903.66
04/16/10SVENDSEN, JOANNE2,081.79
04/16/10THOMALLA, DAVID4,936.26
04/16/10YOUNG, TAMELA1,882.15
04/16/10ABEL, CLINT2,988.56
04/16/10ALDRIDGE, MARK3,301.70
04/16/10BAKKE, LONN3,035.22
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04/16/10BARTZ, PAUL3,728.70
04/16/10BELDE, STANLEY2,888.66
04/16/10BENJAMIN, MARKESE2,413.09
04/16/10BERGERON, JOSEPH3,842.30
04/16/10BIERDEMAN, BRIAN3,642.36
04/16/10BOHL, JOHN3,356.99
04/16/10BUSACK, DANIEL3,338.46
04/16/10COFFEY, KEVIN2,913.68
04/16/10CROTTY, KERRY3,507.78
04/16/10DEMULLING, JOSEPH2,413.09
04/16/10DOBLAR, RICHARD3,576.98
04/16/10DUGAS, MICHAEL4,236.82
04/16/10ERICKSON, VIRGINIA3,099.34
04/16/10FLOR, TIMOTHY3,386.71
04/16/10FRASER, JOHN3,210.17
04/16/10FRITZE, DEREK2,546.25
04/16/10GABRIEL, ANTHONY3,131.01
04/16/10HAWKINSON JR, TIMOTHY2,413.09
04/16/10HER, PHENG2,268.45
04/16/10HIEBERT, STEVEN3,315.02
04/16/10JOHNSON, KEVIN4,339.72
04/16/10KALKA, THOMAS1,718.28
04/16/10KARIS, FLINT3,459.66
04/16/10KONG, TOMMY2,830.76
04/16/10KREKELER, NICHOLAS1,515.88
04/16/10KROLL, BRETT3,104.89
04/16/10LANGNER, SCOTT2,983.45
04/16/10LANGNER, TODD2,773.06
04/16/10LARSON, DANIEL742.30
04/16/10LU, JOHNNIE2,830.76
04/16/10MARINO, JASON2,856.87
04/16/10MARTIN, JERROLD2,988.56
04/16/10MCCARTY, GLEN2,904.55
04/16/10METRY, ALESIA2,830.76
04/16/10NYE, MICHAEL3,730.64
04/16/10OLSON, JULIE2,987.41
04/16/10REZNY, BRADLEY2,396.85
04/16/10RHUDE, MATTHEW2,849.76
04/16/10SHORTREED, MICHAEL4,060.51
04/16/10STEINER, JOSEPH3,514.52
04/16/10SYPNIEWSKI, WILLIAM2,773.06
04/16/10SZCZEPANSKI, THOMAS2,941.91
04/16/10TAUZELL, BRIAN2,150.10
04/16/10THEISEN, PAUL3,147.21
04/16/10THIENES, PAUL3,414.87
04/16/10TRAN, JOSEPH3,093.12
04/16/10WENZEL, JAY2,896.03
04/16/10XIONG, KAO2,830.76
04/16/10AMBORN, JASON796.47
04/16/10ARKSEY, CHARLES831.05
04/16/10BASSETT, BRENT796.47
04/16/10BAUMAN, ANDREW2,427.66
04/16/10BECK, PATRICK1,173.22
04/16/10BECK, YANCEY1,022.33
04/16/10BUCHE, JOETTE1,180.12
04/16/10CAPISTRANT, JACOB931.58
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04/16/10CAPISTRANT, JOHN1,247.23
04/16/10CRAWFORD, RAYMOND974.60
04/16/10CRUMMY, CHARLES1,263.96
04/16/10DAWSON, RICHARD3,296.19
04/16/10DOLLERSCHELL, ROBERT293.39
04/16/10EVERSON, PAUL3,083.10
04/16/10FERGUSON, ROBERT593.17
04/16/10FITZGERALD, EDWARD542.98
04/16/10FOSSUM, ANDREW2,403.63
04/16/10GARZA, BRANDON912.31
04/16/10HALWEG, JODI2,575.55
04/16/10HEFFERNAN, PATRICK1,751.04
04/16/10HENDRICKSON, NICHOLAS2,092.75
04/16/10HILL, ZACHARY795.20
04/16/10HJELLE, ERIK1,810.23
04/16/10IMM, TRACY965.36
04/16/10JOHNSON, JAMES1,464.40
04/16/10JONES, JONATHAN931.58
04/16/10JUNGMANN, BERNARD3,375.63
04/16/10KALKA, THOMAS1,087.36
04/16/10KANE, ROBERT2,331.21
04/16/10KARNOWSKI, SANDRA1,800.27
04/16/10KARRAS, JAMIE890.95
04/16/10KERSKA, JOSEPH1,398.75
04/16/10KORTUS, WILLIAM859.90
04/16/10KUBAT, ERIC2,092.75
04/16/10LINDER, TIMOTHY2,470.67
04/16/10LOCHEN, MICHAEL1,439.44
04/16/10MAHONEY, KENNETH728.28
04/16/10MILLER, NICHOLAS1,266.18
04/16/10MORGAN, JEFFERY1,428.72
04/16/10NALIPINSKI, STEPHEN1,229.04
04/16/10NIELSEN, KENNETH747.40
04/16/10NOVAK, JEROME2,933.42
04/16/10NOWICKI, PAUL1,501.80
04/16/10OLSON, JAMES2,411.97
04/16/10ONSOMU, ALEX442.25
04/16/10OPHEIM, JOHN1,601.10
04/16/10PETERSON, MARK1,127.39
04/16/10PETERSON, ROBERT2,823.66
04/16/10PLACE, ANDREA2,426.71
04/16/10PODOBINSKI, LAURENCE1,165.80
04/16/10POWERS, KENNETH1,666.43
04/16/10RAINEY, JAMES1,265.23
04/16/10RAVENWALD, CORINNE643.36
04/16/10REYNOSO, ANGEL1,048.69
04/16/10RICE, CHRISTOPHER938.68
04/16/10RODRIGUEZ, ROBERTO1,131.07
04/16/10ROMANIK, JAMES1,223.09
04/16/10SCHULTZ, JEROME987.60
04/16/10SCHWARTZ, SHAWN877.58
04/16/10SEDLACEK, JEFFREY2,591.26
04/16/10STREFF, MICHAEL2,411.97
04/16/10SVENDSEN, RONALD2,828.26
04/16/10WHELEHAN, ROBERT1,248.18
04/16/10WHITE, JOEL796.47
PacketPageNumber70of150
04/16/10WYSE, ROBERT896.85
04/16/10YANG, LEE149.45
04/16/10ZAJAC, JEFFREY281.00
04/16/10GERVAIS-JR, CLARENCE3,541.23
04/16/10LUKIN, STEVEN4,475.33
04/16/10ZWIEG, SUSAN2,295.70
04/16/10KNUTSON, LOIS1,958.95
04/16/10NIVEN, AMY1,411.63
04/16/10PRIEFER, WILLIAM2,719.17
04/16/10BRINK, TROY2,865.68
04/16/10BUCKLEY, BRENT2,212.79
04/16/10DEBILZAN, THOMAS2,480.27
04/16/10EDGE, DOUGLAS2,485.58
04/16/10HAMRE, MILES1,422.00
04/16/10JONES, DONALD2,470.27
04/16/10MEISSNER, BRENT1,754.95
04/16/10NAGEL, BRYAN3,326.49
04/16/10OSWALD, ERICK3,157.09
04/16/10RUNNING, ROBERT2,392.51
04/16/10TEVLIN, TODD2,437.27
04/16/10BURLINGAME, NATHAN2,492.81
04/16/10DUCHARME, JOHN2,713.97
04/16/10EATON, MEGAN1,040.00
04/16/10ENGSTROM, ANDREW2,560.08
04/16/10JACOBSON, SCOTT2,667.81
04/16/10JAROSCH, JONATHAN3,208.74
04/16/10KREGER, JASON2,679.12
04/16/10KUMMER, STEVEN3,063.75
04/16/10LINDBLOM, RANDAL4,461.88
04/16/10LOVE, STEVEN3,140.29
04/16/10THOMPSON, MICHAEL3,881.31
04/16/10ZIEMAN, SCOTT165.00
04/16/10HELCL, JOHN322.40
04/16/10EDSON, DAVID2,171.67
04/16/10HINNENKAMP, GARY2,137.38
04/16/10MARUSKA, MARK3,183.11
04/16/10NAUGHTON, JOHN2,125.35
04/16/10NORDQUIST, RICHARD2,127.66
04/16/10SCHINDELDECKER, JAMES2,129.97
04/16/10BIESANZ, OAKLEY1,260.49
04/16/10DEAVER, CHARLES431.67
04/16/10GERNES, CAROLE318.94
04/16/10HAYMAN, JANET1,394.63
04/16/10HUTCHINSON, ANN2,622.79
04/16/10SOUTTER, CHRISTINE496.15
04/16/10WACHAL, KAREN815.08
04/16/10GAYNOR, VIRGINIA3,211.95
04/16/10FRY, PATRICIA1,992.26
04/16/10KONEWKO, DUWAYNE4,390.46
04/16/10SINDT, ANDREA2,034.95
04/16/10THOMPSON, DEBRA752.86
04/16/10EKSTRAND, THOMAS3,800.52
04/16/10MARTIN, MICHAEL2,530.95
04/16/10BRASH, JASON2,154.15
04/16/10CARVER, NICHOLAS3,211.95
04/16/10FISHER, DAVID3,778.99
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04/16/10SWAN, DAVID2,686.95
04/16/10WELLENS, MOLLY1,771.19
04/16/10BERGER, STEPHANIE205.81
04/16/10BJORK, BRANDON701.25
04/16/10JANASZAK, MEGHAN979.82
04/16/10KOHLMAN, JENNIFER191.94
04/16/10ROBBINS, AUDRA2,847.74
04/16/10ROBBINS, CAMDEN87.00
04/16/10SCHALLER, SCOTT406.89
04/16/10SHERRILL, CAITLIN334.13
04/16/10TAYLOR, JAMES2,474.52
04/16/10THOMFORDE, FAITH1,482.95
04/16/10ADAMS, DAVID1,673.35
04/16/10GERMAIN, DAVID2,134.59
04/16/10HAAG, MARK2,244.55
04/16/10SCHULTZ, SCOTT2,776.06
04/16/10ANZALDI, MANDY1,714.86
04/16/10BRENEMAN, NEIL1,939.70
04/16/10CRAWFORD - JR, RAYMOND849.36
04/16/10EVANS, CHRISTINE1,237.47
04/16/10FABIO-SHANLEY, MICHAEL144.26
04/16/10GLASS, JEAN2,103.67
04/16/10HANSEN, LORI2,912.03
04/16/10HER, CHONG63.00
04/16/10HER, PETER177.10
04/16/10HOFMEISTER, MARY986.45
04/16/10LAMB, JACQUELINE216.00
04/16/10OLSON, ERICA93.50
04/16/10OLSON, SANDRA84.00
04/16/10PELOQUIN, PENNYE720.88
04/16/10PENN, CHRISTINE2,094.61
04/16/10SCHOENECKER, LEIGH732.00
04/16/10SMITH, TERRENCE268.00
04/16/10STARK, SUE198.00
04/16/10VANG, KAY280.75
04/16/10VUE, LOR PAO119.63
04/16/10ZIELINSKI, JUDY61.60
04/16/10AICHELE, MEGAN67.50
04/16/10AMUNDSON, DANIKA204.01
04/16/10ANDERSON, MAXWELL188.50
04/16/10BAUDE, SARAH35.50
04/16/10BEITLER, JULIE18.00
04/16/10BENJAMIN, AYLA38.25
04/16/10BIGGS, ANNETTE69.90
04/16/10BRENEMAN, SEAN166.00
04/16/10BRUSOE, AMY111.75
04/16/10BRUSOE, CRISTINA193.70
04/16/10BUCKLEY, BRITTANY177.05
04/16/10CAMPBELL, JESSICA150.00
04/16/10CLARK, PAMELA150.00
04/16/10COLEMAN, DAYSHIA29.06
04/16/10DEMPSEY, BETH36.75
04/16/10DUNN, RYAN1,015.50
04/16/10ERICKSON-CLARK, CAROL98.00
04/16/10FONTAINE, KIM368.00
04/16/10GRUENHAGEN, LINDA226.35
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04/16/10HANSEN, HANNAH90.63
04/16/10HEINRICH, SHEILA357.00
04/16/10HOLMBERG, LADONNA554.50
04/16/10HORWATH, RONALD2,589.01
04/16/10JOHNSON, BARBARA301.50
04/16/10JOYER, JENNA65.03
04/16/10KOGLER, RYAN181.50
04/16/10KOHLER, ROCHELLE17.00
04/16/10KRONHOLM, KATHRYN615.75
04/16/10KURZHAL, ALISON93.33
04/16/10LAMEYER, ZACHARY168.30
04/16/10MANZELLA, TERESA17.00
04/16/10MATESKI, WAYNE25.00
04/16/10MCCANN, NATALIE36.00
04/16/10MCCARTHY, ERICA130.63
04/16/10NADEAU, KELLY214.13
04/16/10PEHOSKI, JOEL50.00
04/16/10PROESCH, ANDY706.84
04/16/10RENFORD, NATHAN261.82
04/16/10RENFORD, NICHOLAS195.75
04/16/10RICHTER, DANIEL72.00
04/16/10RICHTER, NANCY1,589.39
04/16/10RONNING, ISAIAH143.33
04/16/10RONNING, ZACCEUS14.60
04/16/10SCHAEFER, NATALIE53.08
04/16/10SCHREIER, ROSEMARIE71.00
04/16/10SCHUNEMAN, GREGORY98.16
04/16/10SJERVEN, BRENDA153.00
04/16/10SKAAR, SAMANTHA54.63
04/16/10SKUNES, KELLY108.75
04/16/10SMITH, ANN88.65
04/16/10SMITLEY, SHARON251.50
04/16/10TREPANIER, TODD341.00
04/16/10TUPY, ELIANA102.00
04/16/10TUPY, HEIDE133.20
04/16/10TUPY, MARCUS322.70
04/16/10WARNER, CAROLYN310.80
04/16/10WEDES, CARYL49.00
04/16/10WEEVER, NAOMI201.19
04/16/10WOODMAN, ALICE143.00
04/16/10YOUNCE, BLAISE79.75
04/16/10BOSLEY, CAROL369.00
04/16/10HITE, ANDREA45.00
04/16/10LANGER, CHELSEA36.13
04/16/10LANGER, KAYLYN72.25
04/16/10SATTLER, MELINDA197.63
04/16/10SAVAGE, KAREN47.50
04/16/10ZAGER, LINNEA500.63
04/16/10BEHAN, JAMES1,953.12
04/16/10BOWMAN, MATTHEW284.20
04/16/10COLEMAN, PATRICK253.75
04/16/10DOUGLASS, TOM1,339.32
04/16/10JOHNSON, JUSTIN87.00
04/16/10LONETTI, JAMES468.00
04/16/10MALONEY, SHAUNA116.00
04/16/10PRINS, KELLY1,255.62
PacketPageNumber73of150
04/16/10REILLY, MICHAEL1,915.75
04/16/10SCHOENECKER, KYLE177.63
04/16/10SEPPI, LEAH297.25
04/16/10THOMPSON, BENJAMIN236.00
04/16/10VALERIO, TARA258.40
04/16/10WILLIAMS, DAELA217.50
04/16/10FINWALL, SHANN3,138.95
04/16/10AICHELE, CRAIG2,213.51
04/16/10PRIEM, STEVEN2,390.15
04/16/10WOEHRLE, MATTHEW2,095.75
04/16/10BERGO, CHAD2,651.63
04/16/10FOWLDS, MYCHAL3,320.72
04/16/10FRANZEN, NICHOLAS2,435.82
04/16/10PALMA, STEVEN2,503.12
100884804/16/10WELCHLIN, CABOT2,941.55
100884904/16/10ACOSTA, MARK913.58
100885004/16/10ANDERSON, BRIAN1,188.36
100885104/16/10BAHL, DAVID1,045.01
100885204/16/10BOURQUIN, RON2,035.45
100885304/16/10DITTEL, MICHAEL1,214.85
100885404/16/10FASULO, WALTER1,413.07
04/16/10HALE, JOSEPH1,382.15
1008855
04/16/10HEIDEBRINK, JEREMY717.45
1008856
04/16/10HERLUND, RICK1,763.96
1008857
04/16/10HUTCHINSON, JAMES1,698.75
1008858
04/16/10KONDER, RONALD1,220.68
1008859
04/16/10MELANDER, JON1,802.50
1008860
04/16/10MELLEN, RICHARD896.85
1008861
04/16/10SKOK, STEPHEN1,046.28
1008862
04/16/10SOLHEID, DALE644.63
1008863
04/16/10MALLET, AMANDA444.38
1008864
04/16/10SCHALLER, TYLER59.82
1008865
04/16/10VUKICH, CANDACE74.75
1008866
04/16/10BUESING, DYLAN58.80
1008867
04/16/10CRANDALL, KRISTA78.13
1008868
04/16/10EKSTRAND, DANIEL57.63
1008869
04/16/10GIPPLE, TRISHA146.81
1008870
04/16/10HOLMGREN, LEAH90.00
1008871
04/16/10JOYER, ANTHONY37.00
1008872
04/16/10MCCORMACK, MELISSA44.10
1008873
04/16/10MCLAURIN, CHRISTOPHER237.06
1008874
04/16/10MCMAHON, MELISSA56.25
1008875
04/16/10MCMAHON, MICHAEL133.18
1008876
04/16/10MORIS, RACHEL40.00
1008877
04/16/10NORTHOUSE, KATHERINE23.25
1008878
04/16/10NWANOKWALE, EMMA38.75
1008879
04/16/10PIEPER, THEODORE56.25
1008880
04/16/10QUANT, JENNA57.60
1008881
04/16/10ROSTRON, ROBERT530.65
1008882
04/16/10SCHMIDT, EMILY55.35
1008883
04/16/10SCHMIDT, JOHN92.00
1008884
04/16/10VIMR, CAYLA50.75
1008885
04/16/10WALKER, TYLER119.63
1008886
04/16/10DANIEL, BREANNA118.13
1008887
04/16/10EVERSON, SARAH68.25
1008888
04/16/10HER, KIM26.20
1008889
PacketPageNumber74of150
100889004/16/10HER, MARINA24.00
100889104/16/10PENN, CAYLA54.00
100889204/16/10PERCHYSHYN, ALLYSON42.00
100889304/16/10PRICE, NATHAN48.00
100889404/16/10SCHULZE, KEVIN420.00
100889504/16/10STEFFEN, MICHAEL116.00
572,826.37
PacketPageNumber75of150
Transaction DatePosting DateMerchant NameTransaction AmountName
PacketPageNumber76of150
PacketPageNumber77of150
TOTAL$55,381.57
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Item G2
MEMORANDUM
To: James Antonen, City Manager
From: Karen Guilfoile, Director Citizen Services
Date: April 19, 2010
Subject: Approval of Request for Proposal for Printing Services
Background
The city is currently preparing to accept Request for Proposals (RFP) for printing services for
theMaplewood Monthly andMaplewood Seasons. The RFP will be for the time period July
2010 through December 2012.
The Maplewood Monthly will be printed 30 times (6 times in 2010, 12 times in 2011 and 12
times in 2012). There will be 15 issues of 12 pages, 12 issues of 16 pages and 3 issues of 20
pages with 18,200 copies printed each time.
Maplewood Seasons will be printed 8 times (2 times in 2010, 4 times in 2011 and 4 times in
2012) and inserted into the Maplewood Monthly. Each issue will consist of 4 pages with
18,200 copies printed each time.
TheMaplewood Monthly has taken a different turn in the last two years since the
reestablishment of the Marketing and Advertising division and the rehiring of Heidi Carey.
Aside from the Maplewood Monthly, quarterly the city publishes our environmental newsletter
theMaplewood Seasons which has been received very well by the citizenry and is a great
learning tool on environmental issues.
The advertisement for bid will be placed in the Lillie News and distributed to local printers.
Upon approval of the RFP, bids will be due to the Office of City Clerk on May 17, 2010, and the
bid award would be on the agenda for council action on May 24, 2010.
Recommendation
Approval of the Request for Proposal (RFP) for printing services for the Maplewood Monthly
and the Maplewood Seasons beginning July 2010 through December 2012.
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City of Maplewood
Request for Proposal
City Newsletters & Recreation Brochures
July 2010 – December 2012
General
These specifications are for printing the City of Maplewood's newsletters “Maplewood Monthly” and
“Maplewood Seasons” from July 2010 through December 2012.
Maplewood Monthly will be printed 30 times (6 times in 2010, 12 times in 2011 and 12 times in 2012).
There will be 15 issues of 12 pages, 12 issues of 16 pages and 3 issues of 20 pages with 18,200
copies printed each time.
Maplewood Seasons will be printed 10 times (2 times in 2010, 4 times in 2011 and 4 times in 2012)
and inserted into the Maplewood Monthly. Each issue will consist of 4 pages with 18,200 copies
printed each time.
Files & Software
The City will provide a CD or High Resolution PDF containing the newsletter pages using Adobe
InDesign software. A hard copy will also be provided to the printer.
Print Vendor
Because timeliness of production is essential and in-person contact between the printer and city staff is
required to accommodate last minute changes, bids will be considered only from printers whose
production and administrative facilities located within a 50-mile radius of the City of Maplewood city hall.
To ensure consistency in production quality, the same printing firm shall be responsible for all printing
work under this contract unless otherwise authorized in writing by the City of Maplewood.
Production/Proofs
The City requires Matchprint proofs.
Paper Size and Folding
Maplewood Monthly will be produced on 11" x 17" paper and folded to 8½” x 11”.
Maplewood Seasons will be produced on 11" x 17" paper and folded to 8½” x 11”.
Paper Stock
The Maplewood Monthly will be produced on mat text weight paper with text gloss paper for the
cover. Paper must be recycled.
Maplewood Seasons will be produced on mat text weight paper.
Ink
The Maplewood Monthly and Maplewood Seasons will use 4-color process throughout.
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Delivery Time
The printer shall meet the following delivery times for each stage of production. Delivery means that the
proofs should be at the City of Maplewood within the specified time frame.
Receipt of file to providing City with page proofs; two working days for the newsletter only.
Any changes in page proofs required by City: one working day.
Receipt of approved page proofs from City to providing City with Matchprint: two working days for
newsletter.
Matchprint to delivery to post office: three working days for newsletter.
Failure to deliver within any of the deadlines set forth above shall be cause for a ten percent reduction in
the price for that publication. Additional tardiness will result in termination of this contract as the City of
Maplewood's option.
Delivery to City Hall and Post Office
The printer will appropriately bundle in carrier-route pre-sorted groups and deliver brochures to the St.
Paul Post Office for mailing. Zip codes that will be covered will be as follows: 55109, 55117, 55119.
Delivery will be to Maplewood residents only within those zip codes. A quantity of 200 newsletters shall
be delivered to City of Maplewood city hall each issue.
Copy Changes
There shall be no additional charges at any time prior to the Matchprint stage of production for minor
changes in copy or page layout. Minor changes include changes in dates, names, numbers, locations,
minor editing of articles and blocking of headlines.
Ownership of Photographs, Artwork, Negatives
All photographs, artwork and negatives are the property of the City of Maplewood and are to be returned
to the City of Maplewood together with the copy from each issue.
Other Services
The printer shall note other services that will be available within the bid price, i.e., artwork, design,
alterations, proofreading, and pickup. (Identify on bid sheet.)
Billing
All billing for the handling and production of the newsletter must originate from the contracted firm
only and must be submitted to the City of Maplewood, Marketing & Advertising, 1830 County Road B
East, Maplewood, MN 55109.
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References
Submit with bid the names of three organizations (preferably municipal), along with telephone numbers
and contact people for which your company has performed similar work within the past 18 months.
Specifically, note any companies for which you have created similar publications using desktop
publishing. Also provide at least three sample publications that you have created within the last two
years and printed using desktop publishing.
Bid Bond
Bids will be considered only if they are sealed and accompanied by a bid bond naming the City of
Maplewood as obligee or a certified check or cashier's check, payable to the City of Maplewood, in the
amount of 5% of the total bid price. The bond shall be forfeited to the City of Maplewood in the event
that the bidder fails to enter into a contract within 30 days of the award by the city council.
City Contact
Questions about specifications should be directed to the Marketing Manager at 651-249-2021.
Receipt of Bids
Bid envelopes must be clearly marked "BID ON MAPLEWOOD NEWSLETTER." Sealed bids will be
(Date needs to determined),
accepted until 10 a.m. on at which time they will be opened and read
aloud in the City Council Chambers at City Hall.
All sealed bids must be sent to:
of
CityMaplewood
Citizen Services Department
Marketing & Advertising
1830 County Road B East
Maplewood, MN 55109
Evaluation of Bids
• Compliance with specifications
• Cost
• Cost of options/alternatives
• Experience working with municipalities on similar projects
• Availability of specific typefaces
• Location of the printer company
• Any other factors deemed important by the City of Maplewood
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City of Maplewood
Maplewood Monthly / Maplewood Seasons Newsletters
July 2010 – December 2012
Specifications
Quality:
Maplewood Monthly – 18,200 copies printed 30 times
Maplewood Seasons – 18,200 copies printed 10 times
Pages:
Maplewood Monthly – 12 issues of 12 pages, 10 issues of 16 pages, 2 issue of
20 pages
Maplewood Seasons – 10 issues of 4 pages
Cover:
Maplewood Monthly - 4 color, mat text paper, text gloss for the cover
Maplewood Seasons – 4 color, text mat paper
Binding:
Saddle Stitched
Mailing:
Carrie route to zip codes 55109, 55117, 55119 – Maplewood Residents Only
The Maplewood Community Center will also send an updated mailing list 6
times per year with an additional 3,000 addresses.
Price:
$ /cost per page
$ /total cost for year
Additional:
$ /each for halftones
$ /each for screens
$ /each for stats
$ /each for burns
Bid Bond:
$ 5% of total bid price
Submitted by Company
PhoneDate
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Item G3
MEMORANDUM
TO:
Jim Antonen, City Manager
FROM:
Larry Farr, Chief Building Engineer
Karen Guilfoile, Director Citizen Services
SUBJECT: Maplewood Community Center Exercise Equipment
DATE:
April 15, 2010 for the April 26, 2010 City Council Meeting
INTRODUCTION
The Maplewood Community Center is striving to provide exercise equipment that meets the
needs of our diverse members along with replacing and upgrading aging equipment.
Since the inception of the Community Center in 1994, there had not been a strength and cardio
equipment replacement program put into place until council approval in 2007 and 2008 when 27
pieces were purchased. In addition to our aging equipment, we have a growing membership
base which adds to our needs.
The requested purchase for approval would exceed $10,000 for fiscal year 2010 so it requires
council approval.
BACKGROUND
The exercise equipment in the “Strength” and “Cardio” areas on the first and third floor of the
community center are maintained and monitored for usage. We have added and replaced
pieces as they age with new equipment that is efficient, innovative and user friendly. Staff works
within the approved budget when making these purchases and considers input from members
and what is considered “cutting edge” in the industry.
DISCUSSION
Thus far in 2010, due to increased demand in the Cardio area, the MCC has purchased an
additional Stepper, Treadmill, and Krankcycle. The total amount of the purchase was $9,158.12
including tax and shipping.
Since the purchase there has been quiet a demand for the Krankcycle. Krankcycles are
pedaled with the arms by turning two rotating handles separately or in tandem for a
cardiovascular workout that builds aerobic capacity, upper-body strength and core stability. As
with a stationary bike, users can adjust the pressure on the machine to make the movement
easier or more difficult. The seat on the Krankcycle is easily removable allowing full wheelchair
accessibility. Staff has determined that adding two (2) additional Krankcycles to the Cardio
Center would allow more users to benefit from this unique and versatile piece and allow
challenges between two users each on their own Krankcycle.
The cost of the two additional Krankcycles is $4,040.63 and would bring the total equipment
purchased from One Source Fitness to $13,198.75.
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RECOMMENDATION
Staff is requesting city council approve the 2010 budgeted amount of $4,040.63 for two (2)
additional Krankcycles to be expensed from 602-614-4165 Small Equipment.
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AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
Michael Thompson, City Engineer/ Deputy Public Works Director
Steve Love, Assistant City Engineer
Carsgrove Meadows Area Street Improvements, Project 08-10,
SUBJECT:
Approve Entering Into Contract for Landscaping Services for Forest Street
Filtration Basin Entry
DATE:
April 13, 2010
INTRODUCTION
The council will consider authorizing the city engineer to enter into a contract for landscape services for the
entrance into the Spoon Lake Preserve.
DISCUSSION
As part of the Carsgrove Meadows Street Improvement Project a large storm water treatment basin was
constructed at the south end of Forest Street. In working with the Environmental and Natural Resources
Commission innovative treatment techniques were decided upon such as planting trees within the basin
with a newer type of under drain system. For the stormwater treatment portion the city received a
$30,000.00 grant from the Ramsey Washington Metro Watershed District.
Aesthetic concerns were also a priority of the Commission. To address the aesthetic focus, a landscape
architect was hired and designed an entrance into the preserve that transitions from the residential
neighborhood to the natural preserve area. This entrance was also designed to help blend the storm water
treatment devices into the surrounding area.
The design is now ready to be built. Since the cost for this work was likely to be at least $10,000, but not to
exceed more than $50,000, staff solicited proposals from four landscaping companies that were
recommended or have done similar type of work for the city on past projects. Two companies choose not
to send in proposals for different reasons. The following is a summary of each proposal:
Company Total Cost
St. Croix Valley Landscaping $13,600.00
Applied Ecological Services, Inc. $13,588.45
As outlined in the request for proposal the evaluation and selection process is based on the following
criteria:
Understanding of the work to be completed
Experience of the contractor and/or subcontractor(s) that will be assigned to this work
Proposed cost
The ability to perform the work within the specified time
Reputation
Past work experience
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Based on the this criteria staff is recommending awarding the contract for landscaping services for the
Forest Street Filtration Basin Entry to St. Croix Valley Landscaping. With the majority of the criteria being
similar between contractors, this recommendation is based on St. Croix Valley Landscaping’s past work
experience specifically with boulder/rock work and their ability to perform the boulder/rock work without
utilizing subcontractors. The large amount of boulder/rock work called for by the design is an essential part
of this proposal.
BUDGET
Landscaping service will be charged to the Carsgrove Meadows Area Street Improvements, Project 08-10.
Costs for these services have been planned for and are built into the overall indirect cost for this public
improvement project. No budget adjustments are required.
RECOMMENDATION
It is recommended that the council authorize the city engineer to enter into a contract for services with St.
Croix Valley Landscaping for landscaping services for the Forest Street Filtration Basin Entry for the
Carsgrove Meadows Area Street Improvements Project, 08-10.
Attachments
1. Proposal from St. Croix Valley Landscaping
2. Proposal from Applied Ecological Services, Inc.
3. Project Location Map
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MEMORANDUM
Approval of Adoption of Business & Economic
Development Commission (BEDC) Rules of Procedure
INTRODUCTION
DISCUSSION
Rosenberg’s Rules of Order, Simple
st
Parliamentary Procedures for the 21
Century
Commission Handbook
Rosenberg’s Rules of Order
RECOMMENDATION
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Attachment 1
BUSINESS AND ECONOMIC DEVELOPMENTCOMMISSION
RULES OF PROCEDURE
Adopted by Business and Economic DevelopmentCommission on April 5, 2010
We, the members of the Business and Economic DevelopmentCommission of the City of
Maplewood, Minnesota, created pursuant to the Maplewood Code of Ordinances, hereby adopt
the following "Rules of Procedure," subject to the provisions of said Article, which is hereby
made a part of these Rules:
A. APPOINTMENTS
The city council shall make appointments to the business and economic development
commission by following the current city appointment policy.
B. MEETINGS
1.All meetings shall be held in the council chambers in Maplewood City Hall, 1830
County Road BEast, unless otherwise directed by the chairperson or staff, in which
case at least 24 hours notice will be given to all commissioners.
2.Regular meetings shall be held at 7:00 p.m. on the firstMonday of each calendar
month, provided that when the meeting falls on a legal holiday, such meeting shall be
rescheduled.
3.Special meetings may be held upon call by the chairperson or in his/her absence, by
the vice chairperson, or by any other commissioner with the concurrence of a majority
of the commissioners with at least 72hours notice to all commissioners.
C.COMMUNITY DEVELOPMENT AND PARKSDEPARTMENT
In addition to carrying out the duties prescribed in the city ordinance the planner or a
designated replacement shall:
1.Prepare the agenda for each meeting.
2.Act as technical advisor on any matter which comes before the commission.
3.Make written recommendations to the commission on matters referred to the
commission.
4.Schedule any matter with the city council that has been reviewed by the commission
that requires city council approval.
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Attachment 1
D.AGENDA
1.Copies of the agenda, together with pertinent staff reports and copies of the minutes
of the previous meeting shall be made available to each member of the commission
no later than three days prior to the next scheduled meeting.
2.The agenda format shall generally read as follows:
a.Call to Order
b. Roll Call
c. Approval of Agenda
d. Approval of Minutes
e. New Business
f.Unfinished Business
g. Visitor Presentations
h.Commissioner Presentations
i.Staff Presentations
j.Adjournment
E.QUORUM
1.A simple majority of the current membership of the commissioners shall constitute a
quorum.
2.Any action by the commission shall require a majority vote of the members present.
F. ELECTION OF OFFICERS
A chairperson and vice-chairperson shall be elected at the regular meeting of the
BEDC in December. New terms begin in January following the election. Once
elected, chairs and vice-chairs shall serve until a successor is elected.
G.DUTIES OF THE CHAIRPERSON
1.In addition to the duties prescribed in the ordinance, the chair shall represent the
commission at each city council meeting where a commission item is on the agenda,
to present the commission’s recommendations and to answer questions from the city
council regarding the decision.If the chair is unavailable to attend the city council
meeting, the chair will appoint a representative from the commission.
H. CHAIRPERSON AND VICE-CHAIRPERSON
1.The chairperson, vice chairperson, and such officers as the commission may decide
shall be elected and assume duties according to the current ordinance.
2.In the absence of the chairperson, the vice chairperson shall perform all duties
required of the chairperson. When both the chairperson and the vice chairperson are
absent, the attending members shall elect a chairperson pro tem.
3.If the chairperson resigns from or is otherwise no longer on the commission, the vice
chairperson shall become the acting chairperson until the commission can hold an
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Attachment 1
election for new officers. If thevice chairperson resigns or is otherwise no longer on
the commission, the commission will elect a new vice chairperson at the next possible
commission meeting.
I.TEMPORARY COMMITTEES
1.The commission shall elect by a majority vote such standing committees and
temporary committees as may be required and such committees will be charged with
the duties, examinations, investigations, and inquiries relative to subjects assigned by
the chair.
2.No standing or temporary committee shall have the power to commit the commission
to the endorsement of any plan or program without the express approval of the
commission.
J.VACANCIES
The business and economic development commission positions shall be vacated or
recommended to the city council for vacation according to the current business and
economic development ordinances.
K.AMENDMENT OR SUSPENSION OF RULES
1.Any of the foregoing rules may be temporarily suspended by a majority vote of the
commissioners present.
2.The "Rules of Procedure" may be amended at any regular meeting by a supermajority
vote.
L.RULES OF ORDER
In all points not covered by these rules, the commission shall be governed in its procedures
st
by Rosenberg’s Rules of Order, Simple Parliamentary Procedures for the 21Century.
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
DuWayne Konewko, Community Development and Parks Director
Conditional Use Permit Review
SUBJECT:
PROJECT: Ramsey County Correctional Facility
297 Century Avenue South
LOCATION:
DATE: April 15, 2010
INTRODUCTION
The conditional use permit (CUP) for the Ramsey County Correctional Facilityexpansionat 297
Century Avenue South is due for review. This project consists of a 56,500-square-foot addition to
the existing 130,837-square-foot facility. The expansion includes new inmate housing, the
expansion of offices, enlarged dock facilities, an expandedinmate exercise yard, an expanded
parking lot andseveral internal facility improvements.
BACKGROUND
December 9, 1991: The city council approved a CUP for the Ramsey County Correctional Facility
inmate-housing expansion.
March 11, 1996: The city council approved a CUP amendment for the county to quit farming and
cattle raising and switch to plant nursery operations.
November 13, 2001: The city council approved a CUP and the design plans for the Ponds of
Battle Creek Golf Course.
March 26, 2007: The city council approved the CUP for the current facility expansionproject.
April 14, 2008: The city council moved to review this permit in one year.
April 27, 2009: The city council moved to review this permit in one year.
DISCUSSION
The building expansion and internal parking lot work has been completed. The new driveway
connection to Century Avenue also has been completed. Lawn restoration needs to take place in
the location of the old driveway. In addition, areas around the new driveway need lawn
restoration. Since there isremaining work totake place, staff recommends the city council review
this CUP in one year to check on the completion of the remainingsite work.
RECOMMENDATION
Review the conditional use permit for the Ramsey County Correctional Facility, located at 297
Century Avenue South, again in one year.
p:sec12-28/Ramsey County CUP review_042610
Attachments:
1.Location Map
2.Site Plan
3.March 26, 2007 city council minutes
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Attachment 4
%
120
9
:
39
Crestview
Park
The Ponds Golf Course
9
:
25
Vista
Hills Park
Location Map
Ramsey County
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Correctional Facility
page #2
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m. Monday, March 26, 2007
Council Chambers, City Hall
Meeting No. 07-06
L. NEW BUSINESS
2. Ramsey County Correctional Facility (297 Century Avenue South)
a. Conditional Use Permit
b. Design Approval
(1) Senior Planner Ekstrand presented the report.
(2) Bruce Thompson, Asst. Director, Ramsey County Property Management
Office introduced Al Carlson, superintendent of the correctional facility; Mark
Lugadis and Dan Lotinger of BWBR Architects; Jessica Collin Pilarski of Loucks
Assoc.; and Jay Biedny, project manager from Ramsey County. Mr. Thompson
addressed the council.
(3) Lorraine Fischer of the Planning Commission presented the commission’s
findings.
(4) Linda Olson from the Community Design Review Board presented the
review board’s findings.
Councilmember Hjelle moved adoption of the following resolution approving a conditional use
permit for the expansion of the Ramsey County Correctional Facility located at 297 Century
Avenue South:
RESOLUTION 07-03-041
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Ramsey County applied for a conditional use permit for the expansion of the Ramsey
County Correctional Facility.
WHEREAS, Section 44-1092(1) of the city ordinances requires a conditional use permit for any
public service or public building use.
WHEREAS, this permit applies to the property located at 297 Century Avenue South. The legal
description is:
EX PART SWLY OF NEW AFTON ROAD; N ½ OF NE ¼ & EX CRESTVIEW; PART
NE OF AFTON RD OF SW ¼ OF NE ¼ & SE ¼ OF NE ¼ & NE ¼ OF SE
¼ (SUBJ TO RDS & PIPE LINE ESMT) IN SEC 12 TN 28 RN 22.
WHEREAS, the history of this conditional use permit is as follows:
1. On March 6, 2007, the planning commission held a public hearing. The city staff published a
notice in the paper and sent notices to the surrounding property owners. The planning
commission gave everyone at the hearing a chance to speak and present written
statements. The planning commission also considered the reports and recommendation of
city staff. The planning commission recommended that the city council approve this permit.
March 26, 2007 City Council Meeting 1
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2. On March 26, 2007, the city council considered reports and recommendations of the city staff and
planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described
conditional use permit, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to
any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or
air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or
other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. The director of the
community development department may approve minor changes.
2. The proposed construction must be substantially started within one year of council
approval or the permit shall become null and void.
3. The city council shall review this permit in one year.
4. Comply with all requirements of the city’s assistant fire chief, police department,
engineering department and building official as stated in the staff report.
5. The applicant shall remove the existing temporary office building as part of this facility
expansion.
6. Site lights shall be designed so the light source is not visible off site, shall not cause any
glare beyond the property lines and not exceed maximum light-intensity requirements of
the city ordinance.
March 26, 2007 City Council Meeting 2
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7. The expansion to the south end of the parking lot shall be installed with the proposed
building expansion.
8. The future driveway to Century Avenue is approved as proposed and is expected to be
built in 2009. The existing northerly driveway must then be removed and this area
restored as lawn.
9. The location of the future garages behind the building is approved. The applicant must
submit the design of these buildings to the community design review board for approval
before construction.
The Maplewood City Council approved this resolution on March 26, 2007.
Seconded by Councilmember Cave Ayes-all
Councilmember Hjelle moved design approval for the plans date-stamped February 5, 2007 for
the expansion of the Ramsey County Correctional facility at 297 Century Avenue South. Approval
is subject to the applicant complying with the following requirements:
1. Repeat this review in two years if the city has not issued a permit for this project.
2. Before getting a building permit, the applicant shall obtain a conditional use permit for the
proposed expansion.
3. The applicant shall remove the temporary office building as part of this facility expansion.
4. Before getting a building permit, the applicant shall submit a revised photometric plan
showing that all new freestanding lights maintain a height of 25 feet or less as measured from
ground grade to the top of the lumen.
5. Before getting a building permit, the applicant shall submit a revised grading and drainage
plan which addresses all the issues spelled out in the city engineering review dated March 7,
2007.
6. The expansion to the south end of the parking lot shall be installed with the proposed building
expansion.
7. The location of the future garages behind the building is approved. The applicant must
submit the design of these buildings to the community design review board for approval
before construction.
8. Before getting a building permit, the applicant shall submit a revised landscape plan showing
the caliper inches of the trees to be replaced. The plan must reflect that the total caliper
inches of trees replaced equals 25 as required by city code.
9. Any trash that is kept outside shall be kept in the rear of the building out of the public’s sight
as required by city code.
10. If any required work is not done the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or welfare.
b. The city receives cash escrow or an irrevocable letter of credit for the required work.
c. The amount shall be 150 percent of the cost of the unfinished work.
March 26, 2007 City Council Meeting 3
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11. When the Ramsey County Public Works Department completes the relocation of the
driveway, the row of trees and shrubs that are along the street frontage shall be further extended
across the driveway opening when the existing driveway is removed.
12. All work shall follow the approved plans. Staff may approve minor changes.
Seconded by Mayor Longrie Ayes-all
March 26, 2007 City Council Meeting 4
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MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Community & Parks Development Director
David Fisher, Building Official
SUBJECT: Council Consider Adoption of Proclamation for Building Safety Month - May
2010
DATE: April 19, 2010
INTRODUCTION
Building Safety Month will be celebrated across the nation and around the world during the month of
May 2010. Building Safety Month raises public awareness of building safety by promoting the use,
enforcement and understanding of building safety and fire prevention codes. The purpose of these
codes is to help protect lives and property. “Building Safety: Where You Live, Work and Play” is the
theme of Building Safety Month 2010.
Inspectors, plan reviewers and other code enforcement officials in the city work to ensure the
structures you and your families live, work and play in are safe. The Maplewood inspection staff are
active members of the International Code Council, an association that develops building safety and
fire prevention codes that are used in more than 15,000 jurisdictions across the nation. Building
Safety Week, first observed in 1980, is sponsored by the International Code Council Foundation, an
organization dedicated to changing the devastating effects of natural disasters and other building
tragedies at home and around the world.
Our department is using Building Safety Month to educate the community. It is an opportunity to
increase public awareness of the role building safety and fire prevention officials, local and state
building departments and federal agencies play to protect lives and property. They are the “silent
defenders” who are seldom seen but work daily to ensure safety in the built environment.
RECOMMENDATION
The City of Maplewood should demonstrate our commitment to building safety and fire prevention in
our community by adopting the attached official proclamation designating May 2010, as Building
Safety Month 2010.
Attachment: Building Safety Month May 2010 Proclamation
P:DAVEproclamation2010
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PROCLAMATION
BUILDING SAFETY MONTH 2010
MAY
Whereas, our city’s continuing efforts to address the critical issues of safety, energy efficiency and
sustainability in the built environment that affect our citizens, both in everyday life and in times of natural
disaster, give us confidence that our structures are safe and sound, and;
Whereas, our confidence is achieved through the devotion of vigilant guardians – building safety and fire
prevention officials, architects, engineers, builders, laborers, and others in the construction industry –
who work year-round to ensure the safe construction of buildings and;
Whereas, these guardians – dedicated members of the International Code Council - develop and
implement the highest-quality codes to protect Americans in the buildings where we live, learn, work,
worship, play, and;
Whereas, the International Codes, the most widely adopted building safety, energy and fire prevention
codes in the nation, are used by most U.S. cities, counties and states; these modern, building codes also
include safeguards to protect the public from natural disasters such as hurricanes, snowstorms,
tornadoes, wildfires, earthquakes; and;
Whereas, Building Safety Month is sponsored by the International Code Council and International Code
Council Foundation, to remind the public about the critical role of our communities’ largely unknown
guardians of public safety – our local code officials – who assure us of safe, efficient and livable
buildings, and;
Whereas, “Building Safety Month: Commemorating a 30-year Legacy of Leadership,” the theme for
Building Safety Month 2010, encourages all Americans to raise awareness of the importance of building
safety; green and sustainable buildings; pool, spa and hot tub safety; and new technologies in the
construction industry. Building Safety Month 2010 encourages appropriate steps everyone can take to
ensure that the places where we live, learn, work, worship and play are safe and sustainable, and
recognizes that countless lives have been saved due to the implementation of safety codes by local and
state agencies.
Whereas, each year, in observance of Building Safety Month, Americans are asked to consider projects
to improve building safety and sustainability at home and in the community, and to acknowledge the
services provided to all of us by local and state building departments and federal agencies in protecting
lives and property.
Now, therefore, it is hereby proclaimed that the month of May 2010 is Building Safety Month in the City of
Maplewood. Accordingly, our citizens are encouraged to join their community in participating in Building
Safety Month activities and assisting efforts to improve building safety.
Adopted this 26th Day of April 2010
__________________________________ _____________________________
Will Rossbach, Mayor Karen Guilfoile, City Clerk
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Item G8
MEMORANDUM
TO: James Antonen, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: April 20, 2010
th
SUBJECT: Proclamation Observing the 40 Anniversary of the Maplewood Care Center
th
and the 15 Year of the Homestead at Maplewood
th
Anniversary of the Maplewood Care Center
Proclamation Observing the 40
th
and the 15 Year of the Homestead at Maplewood
th
WHEREAS, This year marks the 40 anniversary of Maplewood Care Center, a skilled nursing facility; and
th
the 15 anniversary of The Homestead at Maplewood, an assisted living residence. Both of these programs
are owned and operated by Volunteers of America, a national, nonprofit, faith-based organization dedicated to
helping those in need rebuild their lives and to reach their full potential. Their ministry of service has touched
the mind, body and heart of those that they have served in Minnesota through numerous community programs
for 114 years.
WHEREAS, Since 1970, Maplewood Care Center has served its community, providing quality skilled nursing
care for individuals with chronic diseases and for those recovering from illness or injury. Over its 40-year
history, Maplewood Care Center has cared for more than 5900 individuals.
WHEREAS, The Homestead at Maplewood is an assisted living facility that shares the campus with
Maplewood Care Center. It offers housing and personalized health care to older adults, with an array of
amenities and choices. Over its 15-year history, The Homestead has been “home” to more than 425 residents.
WHEREAS, In addition to caring for thousands of their community’s seniors, Maplewood Care Center and
The Homestead at Maplewood have employed thousands of individuals – licensed nurses, rehabilitative
therapists, social workers, recreational therapists, nursing assistants, environmental and dietary service staff,
and administrative staff. They are especially proud of the impressive number of long-tenured staff who have
been faithful and dedicated to their important work.
WHEREAS, Maplewood Care Center and The Homestead at Maplewood have contributed measurably to
the business community, and have responded to the need of seniors for care and services.
NOW THEREFORE,I, Will Rossbach, by virtue of the authority vested in me as mayor of the City of
th
Maplewood in the State of Minnesota do hereby observe the 40 Anniversary of the Maplewood Care Center
th
and the 15 Year Anniversary of the Homestead at Maplewood; and recognizing the quality skilled nursing
care provided to individuals with chronic diseases and those recovering from illness or injury.
IN WITNESS WHEREOF,I have hereunto set my hand and caused the seal of the City of Maplewood to be
th
affixed this 26 day of April, 2010.
Signed
Will Rossbach, Mayor
(SEAL)
Attest:
Karen Guilfoile, City Clerk
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Agenda Report I1
MEMORANDUM
TO:
City Manager Antonen
FROM:
Karen Guilfoile, Director Citizen Services
RE:
Consideration of Penalties for Tobacco and Alcohol Compliance Failures
DATE:
April 21, 2010
Introduction
At the March 22, 2010 and April 12, 2010 council meetings the city council imposed penalties for
compliance failures for alcohol and tobacco. There were a few establishments that were unable to
ndth
attend the March 22 or April 12 meeting and were rescheduled to attend the April 26, 2010 council
meeting.
In all instances an employee failed the compliance check by selling tobacco or alcohol to an
underage buyer and was issued a criminal complaint for that offense conducted by the Maplewood
Police Department, which has been prosecuted.
Background
When the city council began performing tobacco and alcohol compliance checks in 2000, they opted
not to have a strict guideline for penalties because some compliance failures are more egregious and
warrant stricter penalties.
While the city does not have specified fines for cigarette and tobacco compliance failures, past practice
has been to adhere to the following guidelines for imposing penalties for tobacco: first offense $250,
second offense $500 and the third offense $750.
I also draw council’s attention to State Statute 461.12 Municipal Tobacco License - Subd. 2
Administrative penalties that states: If a licensee or employee of a licensee sells tobacco to a person
under the age of 18 years, or violates any other provision of this chapter, the licensee shall be charged
an administrative penalty of $75. An administrative penalty of $200 must be imposed for a second
violation at the same location within 24 months after the initial violation. For a third violation at the same
location within 24 months after the initial violation, an administrative penalty of $250 must be imposed,
and the licensee's authority to sell tobacco at that location must be suspended for not less than seven
days. No suspension or penalty may take effect until the licensee has received notice, served
personally or by mail, of the alleged violation and an opportunity for a hearing before a person
authorized by the licensing authority to conduct the hearing. A decision that a violation has occurred
must be in writing.
For alcohol compliance failures, past practice has been to follow State guidelines of imposing a penalty
of $500 for the first offense, $1,000 for the second offense, $2,000 if there is a third offense and then
revocation or possible suspension of the license.
Attached is historical information regarding the compliance failures for the establishments that have yet
to come before council for an administrative penalty with the proposed fines. All establishments have
been notified of the proposed civil penalty against them and were encouraged to attend the April 12,
2010 council meeting.
Consideration
It is recommended that council impose the penalties as included in the staff report.
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CITY OF MAPLEWOOD
CITY COUNCIL MEETING 04/26/2010
ALCOHOL/TOBACCO COMPLIANCE FAILURES
BUSINESS NAME - OWNER - ADDRESS
COMPLIANCECOMPLIANCE
FAILUREDATESTATUSSTAFF RECOMMENDATIONCOUNCIL ACTION
AMAROSE CONVENIENCE STORE - 3001 WHITE BEAR AVE - OPENED 07/01/2009
TOBACCO12/15/2009PENDING - COUNCIL ACTIONPROPOSED $250 FINE
AMF MAPLEWOOD LANES - MAPLEWOOD BOWL - 1955 ENGLISH
ALCOHOL11/29/2008PENDING - COUNCIL ACTIONPROPOSED $500 FINE
MAPLEWOOD BP - 1987 COUNTY ROAD D E
TOBACCO08/03/2006FINE IMPOSED NOT PAIDPROPOSED $250 FINE08/29/2006 - APPROVED $250 FINE
TOBACCO12/26/2008PENDING - COUNCIL ACTIONPROPOSED $500 FINE
TOBACCO08/13/2009PENDING - COUNCIL ACTIONPROPOSED $750 FINE
TOBACCO10/15/2009PENDING - COUNCIL ACTION7-DAY SUSPENSION OF LICENSE AS
DICTATED BY STATE STATUTE
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DATE PRINTED: 4/21/2010PAGE 1 OF 1
Agenda Item I2 a&b
Agenda Report
RE: Commissioner Term Expiration Dates
INTRODUCTION/BACKGROUND
DISCUSSION
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Agenda Item I2 a&b
Business & Economic Development Commission
Community Design Review Board
Sec.
2-283)
Board MemberCurrent Term Exp.Proposed Term Exp.
Environmental & Natural Resources Commission
CommissionerCurrent Term Exp.Proposed Term Exp.
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Agenda Item I2 a&b
Historical Preservation Commission
Sec. 2-90
CommissionerCurrent Term Exp.Proposed Term Exp.
Housing Redevelopment Authority
Park & Recreation Commission
Sec. 26-32
CommissionerCurrent Term Exp.Proposed Term Exp.
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Agenda Item I2 a&b
Planning Commission
Police Civil Service Commission
SUMMARY
RECOMMENDATION
Attachments:
1.Ordinance Amending the Community Design Review Board and Park & Recreation
Commission Ordinances – First Reading
2.Resolution ChangingCommission and Board Member Term Expiration Dates
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ORDINANCE NO. _______
AN ORDINANCE AMENDING THECOMMUNITY DESIGN REVIEW BOARDAND PARK &
RECREATION COMMISSION ORDINANCES
THE CITY COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREIN ORDAIN:
City CodeSec. 2-283is hereby amendedto read as follows:
Sec. 2-283. Membership.
(a) The community design review board shall consist of five members. The city council shall
appoint all members of the boardto serve staggered three-year terms.Each
appointment shall be for a two-year term.
(b) Council-appointed members shall be as follows:
(1) Two architects shall be appointed, if available to serve.
architects, interior designers, planners, civil engineers, contractors,
appraisers, realtors, etc.
(3) All of the members appointed pursuant to subsection (b)(1) or (2) of this
section shall, if applicable, be registered and licensed to practice in the state.
(4) At least two members of the community design review board shall be
citizen laypersons.
(c) All members shall be able to read and interpret architectural drawings and to judge the
effect of a proposed building, structure or sign upon the surrounding community.
city plannershall serve as secretary staff
(d) The director of community development
liaisonof tothe board and shall have no voting status.
City CodeSec. 26-32is hereby amended to read as follows:
appointments shall be for a term of three years., and the appointments shall be made at the first
council meeting of each year.
The city council approved the first reading of this ordinance on _____________________, 2010.
The city council waived the second reading of this ordinance.
_______________________________
Will Rossbach, Mayor
Attest:
________________________________
Karen Guilfoile, City Clerk
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RESOLUTION CHANGINGTERM EXPIRATION DATES FOR COMMISSION AND BOARD MEMBERS
NOW, THEREFORE, BE IT RESOLVED,
PacketPageNumber116of150
BE IT FURTHER RESOLVED
Mayor Will Rossbach
Karen Guilfoile
City Clerk
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Agenda Item I3
AGENDA REPORT
TO
: City Manager, Jim Antonen
FROM:
Charles Ahl, Assistant City Manager/Public Works Director
SUBJECT:Energy Efficiency and Conservation Block Grant Program
Report on Contracting Errors
a.
Consider Resolution Authorizing Revision to GrantFund Usage for
b.
Solar Panel at Nature Center
DATE:April 21, 2010
INTRODUCTION/SUMMARY
In June 2009, the US Department of Energy notified Maplewood that we were eligible to receive a
direct formula grant as part of the Energy Efficiency and Conservation Block Grant (EECBG) Program.
The grant is part of the President’s American Recovery and Reinvestment Act of 2009 (ARRA). The
Recovery Act was created to save jobs, and begin addressing the nation’s energy and environmental
challenges. TheDOE indicated that grants should be used to invest in the cheapest, cleanest and
most reliable energy technologies, which can be deployed as quickly as possible, to create jobs within
our current economy. The Maplewood grant amount is $163,900.On June 26,2009, the City Council
approved a list of projects and gave staff direction toprepare the grant proposal. That list of projects
was submitted and approved by DOE.
GRANT USES
The Council reviewed a list of possible uses recommended by the staffas follows:
Final Project Funding Levels Project Cost Cum. Dollar
1.Replacement of two boilers at City Hall $70,900 $ 70,900
2.City Hall – HVAC efficiency upgrades $ 7,100 $ 78,000
3.Administrative Costs $35,000 $113,000
4.Public Facilities Audit $10,000 $123,000
5.Maplewood Mall Parking Lot LightingContribution $10,000 $133,000
6.Contribution to Goodrich Lights $10,000 $143,000
7.Contribution to MCC – Lower Track Lighting $20,900 $163,900
Contracting Error
The implementationof the projects proceeded during 2009 and into 2010. An error by staff
implementing the Goodrich Light project was discovered during the reporting process required by the
Federal Government. An investigation was conducted and determined the following scenario:
1.The Public Works staff administering the project applied for the $10,000 of federal grant money
toward the Goodrich Park Lights.
2.The Parks staff in order to develop project costs identified a contractor, who had installed lights
for Bielenburg athletic facility in Woodbury for a cost estimate on the project. That estimate
was $49,969. Second and third quotes were received from contractors of $61,285 and
$83,000 depending upon conditions.
3.City policy requires that any projects with cost estimates in excess of $50,000 must be
submitted for formal sealed bids. [note that state bidding law allows quotes for projects up to
$100,000] Because the lost quote was below the requirement of $50,000 by $31, the staff
proceededto recommend awardofthe project to Keller Electric, Inc. on July 13, 2009.
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EECBG PROGRAM
PAGE TWO
4.The project was successfully implemented by Keller Electric in July and August of 2009 in
order to accommodate the fall softball schedule.The project was on budget.
5.During March 2010, the staff was preparing report to DOE on the project status and providing
the necessary paperwork on support for the grant when it was discovered that Keller Electric
could not certify that the contractor paidprevailing [living wage]wages as required by the
Davis-Bacon Act requirements ofstimulusfunding.In addition, it was discovered that the
contractor did not meet the requirements of Maplewood Ordinance Sec. 2-8. Upon further
investigation, it was discovered that Max Gebhard, the owner of Keller Electric, Inc. was known
to be a spouse of another member of the Parks Department. This potential conflict of interest
was not disclosed to the Council, any members of the City Manager staff or Finance staff at the
time of award. A City Policy on award of contracts to family members requires that the contract
be reviewed and that additional quotes be retained to assure that proper procedures were
followed.
6.It appears that had a prevailing wage been required that the project cost would have exceeded
$50,000 and sealed bids for the project would have been required. Because of not paying
prevailing wages, thiscontractor is not a qualified contractor and should not have been
awarded this work.
7.This information has been fully disclosed to DOE and the City Auditor.
8.This contracting error will likely mean that the Citywill be unable to apply the$10,000 in grant
fundsto the Goodrich project. We are working with DOE officials to attempt to apply the funds
to another eligible project.
9.The $10,000 will need tobe transferred from planned Parks expenditures in 2010. Staff is
exploring the possibility of applying the grant funds to the proposed solar panel project at the
Nature Center.
10.Thisviolation of City Ordinance by not requiring prevailing wage is being disclosed to the City
Council.The employee in charge of this project is no longer an employee of the City.A
training session to educate employees on proper contracting procedures is being implemented.
A system of contracting checks and expenditure approvals is in place to require sign-off on
contracts by the City Manager or Assistant City Manager. This system of checks should
preclude any further violations of the ordinance in the future.
Action Required
The disclosure of the facts on this contracting error is being made to ensure that there is no cover-up
of the facts. It appears that the staff involved in administering the Goodrich Lights project was not
aware of the City Ordinance requirements or Davis-Bacon Act requirements. The staff intent was to
implement a project with a qualified contractor [previous work with Woodbury was reviewed] at the
absolute lowest cost to the City. There is no evidence of an attempt to deceive the public or the City
Council. The award to a family member within the Department should have been disclosed but did not
change the process in that a third quote was received to confirm the appropriateness of the award.
While the employee has since left the City for issues unrelated to this issue, training procedures to
assurethis does not occur again are in place. At this point, Management staff believes the problem
has been addressed, disclosed through this memorandum and is closed. No action by the Council is
needed on the contracting error.
RECOMMENDATION
It is recommended that the City Council adopt a motion authorizing a revision to grant fund usage to
delete the Goodrich Parks Lights and replace the funding to a solar panel project at the Nature Center.
Attachments:
1.Resolution
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Agenda Item I3
Attachment 1
RESOLUTION APPROVING ENERGY EFFICIENCY & CONSERVATION
BLOCK GRANT (EECBG) PROGRAM REVISION
WHEREAS,
the City of Maplewood is a Municipal Corporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS,
the American Recovery and Reinvestment Act (ARRA) of 2009, Public Law
111-5, appropriated funding for the Department of Energy (DOE) to issue/award formula
based grants to states, U.S. territories, units of local government, and Indian tribes under the
Energy Efficiency and Conservation Block Grant (EECBG) Program; and
WHEREAS,
the City of Maplewood has been allocated $163,900 of Energy Efficiency and
Block Grant money for investment in energy efficiency improvements, fossil-fuel emission
reductions, economic benefits and energy use reductions; and
WHEREAS,
the City of Maplewood appliedfor the EECBG funds to be used for the
following projects:
1)Replacement of Boilers at City Hall
2)HVAC controls efficiency at City Hall
3)Administrative Costs
4)Public Facilities Audit
5)Maplewood MallParking Lot Lights Retrofit Grant
6)Goodrich Park Lighting Upgrade
7)Lower Track Lighting Upgrade at MCC
And,
WHEREAS,
the City Council of the City Maplewood has received a report on an error in
contracting for the Goodrich Park Lighting Upgrade
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NOW, THEREFORE, BE IT RESOLVED
that the City Council of the City of Maplewood
hereby:
1)Acknowledges that the use of grant funds for the Goodrich Park Lighting Project does
not meet the Davis –Bacon Act requirements forEECBG funding; and
2)Hereby authorizes City staff to apply for the re-use of the $10,000 of Goodrich Park
Lighting Project funds to a solar panel installation project at the Maplewood Nature
Center; and
3)Directs that the $10,000 of funding planned for the Goodrich Park Lighting Project
from EECBG funds shall be deducted from the planned funds dedicated through
Capital Improvement funding toward park improvements in 2010, and
4)Direct staff to assure that all laborers and mechanics on projects funded by the ARRA
are paid wages at rates not less than those prevailing on projects of a character
similar in the locality as determined by subchapter IV of Chapter 31 of title 40, United
States Code (Davis-Bacon Act).
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Agenda Item I4
: James Antonen, City Manager
DuWayne Konekwo, Director of Community Development/Parks
Charles Ahl, Assistant City Manager
Theformer CoPar property has recently been placed on the market for sale at a price of $2,750,000.
st
agenda for discussion of a concept for acquisition of the
This item was placed on the March 1
property in order to protect the pristine portions of the site. The protection of this site was a priority
goal of the City Council at the February 5, 2010 retreat, although discussions at that time were focused
along the lines of a referendum approach. The Council indicated an interest in exploring various
options.
Various members of the Management Team have reviewed and further developed options for
consideration. Each option has various risks and financial implications that will require further analysis
and staff evaluation.
1.City holds Public Hearing on Infrastructure Improvements for Phase 1, which includes
development of 9-15 lots.
a.Cost of infrastructure is $500,000 - $750,000.
b. Additional, consideration should be given to include a $700,000 extension of Sanitary
Sewer for future connections east of I-494.
2.Various City Commissions identify 20 acres of permanent Open Space for protection on the
Fish Creek site.These 20 acres are the most crucial for protection of this site.
a.Estimated value of $500,000 - $800,000.
3.City sells non-taxable bonds of up to $2,250,000
a.Infrastructure = $ 750,000
b.Sewer = $ 700,000 [to be repaid with future connect charge]
c.Open Space = $ 800,000 [allowed under 429 as park land]
4.City adds sale of taxable bond by EDA of $1,950,000.
a.TOTAL Bonding:
i.Non-taxable Infrastructure Bonds - $2,250,000
ii.Taxable EDA Bonds - $1,950,000
iii.Maximum Bond Issuance - $4,200,000
5. EDA purchases the entire 73-acre former CoPar site forup to $2,750,000 in fall2010 by using
$1,950,000 taxable bond plus $800,000 non-taxable open space bond.
6.EDA dedicates 20 acres of 73 acres site to City as permanent Open Space.
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FISH CREEK PURCHASE CONSIDERATION
PAGE TWO
7.Financial Recovery Plan:
a.$750,000 assessments
i.Split 50-50 between 15 lots and EDA 53 acres at 375K each.
ii.Each lot has a $25,000 assessment to be paid at sale.
1.15 lots @ $25,000 each = $375,000
2.15 lots impact about 15-25 acres of northern property.
iii.EDA incurs cost of $375,000 against remaining 38 acres [53 – 25].
b.$700,000 Sewer Installation
i.Initially paid by Sewer Utility Bond
ii.Connection charges for future residents re-pay utility over 10-30 years.
1.Connection charge per ordinance is consistent with payments that other
residents in City have paid.
2.As land east of I-494 develops, developers are charged for service.
c.Phase 1: 9- 15 Lot Plan
st
i. 1payment on Bond would be set for February 2012;
1.$70,000 is needed for this payment.
ii.Sale planof lots by EDA to various builders:
1.Sell 3 lots in 2011 at $60K each = $180,000
2.Sell 6 lots in 2012 at $60K each = $360,000
3.Sell 6 lots in 2013 at $70K each = $420,000
4.Total recovered cost = $960,000
iii.$375,000 must go to debt service for infrastructure
iv.Remaining $585K [$960K - $375K] goes to EDA to offsetLand purchase.
d.Open Space Purchase of 20 acres for $800,000
i.Option #1:
1.Set a 50-50 match for donations.
2.Assume $150K from RWMWD and $250K from Ramsey County.
3.Maplewood share is $400,000.
a.New PAC charges are 15 lots at $3,300-$3,500 = $50,000;
remaining amount from current PAC.This requires a re-
prioritization of PAC plans for 2011-2015.
ii.Option 2:
1.Assume 50-50 match with RWMWD and Ramsey County.
2.Then, City’s $400K of debt is $35,000 per year of levy. This could be
deducted from the planned increase in park funding of $120,000 that
was being planned for future Capital expenses in 2012 – 2015.
3.This plan also requires a re-prioritization of park expenditures for 2012-
2015 and beyond.
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FISH CREEK PURCHASE CONSIDERATION
PAGE THREE
e.EDA ownership of 53 acres after donating 20 acres to City for Open Space.
i.Expenses:
1.Taxable Bonds = $1,950,000
2.Infrastructure Assessment = $ 375,000
3.2011 Interest Payment = $ 97,500
4.2012 Debt Payment = $ 200,000
5.TOTAL Expenses = $2,622,500
ii.Revenue from sale of 15 lots on northern 25 acres:
1.$960,000 - $375,000 = ($ 585,000)
iii.Net Funds needed by EDA = $2,037,500
iv.Options for EDA Fund Recovery on remaining 38 acres.
1.Grants / referendum raises $2,037,500 by December 2012.
2.Sell landto a private developerfor at least $2,100,000 in Spring 2013.
3.EDA, in 2013, decides to develop land:
a.Assume that 50 lots to be developed on 38 acres.
b.Begin sales in 2013-2014.
c.Install $1,500,000 in infrastructure.
d.Expenses:
i.Land- $2,037,500
ii.Infrastructure - $1,500,000
iii.TOTAL = $3,537,500
e.Recovery plan in 2013- 2018:
i.50 lots at $75,000 each = $3,750,000
1.The City could, at anytime, beginning in 2010 or, based on above
concept, wait until December 2012, couldplace the existing Carver
Neighborhood Preserve available for sale. The Carver Neighborhood
Preserve is located immediately north of the existing site and was
purchased with the Open Space Referendum funds from the 1990’s
Open Space Bonds. This site is 23 acres in size.
2.The Carver Neighborhood Preserve could be platted through a process
developed by our Community Development Planning staff. It is likely
that staff would needto provide a 150-foot protection barrier around the
perimeter to protect adjacent properties from future development. Staff
has estimated that approximately 50 single family residential lots that
would average about 12,500 – 15,000 square feet in size would be
created through theplatting process. No construction would be
implemented by the City or through the EDA.
3.Once the platting was completed, the City marketing of the site would
continue and a developer would be found who agreed to develop as
platted by the City. The developer would be expected to install the
necessary infrastructure and site grading for the 50-lot plan.
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FISH CREEK PURCHASE CONSIDERATION
PAGE FOUR
4.The sale of the platted property would likely generate approximately
$1,800,000 to $2,000,000 for the City’s use in purchase the Fish Creek
property.
5.The remaining costs for the purchase of the site would need to be
generated from PAC fees from these 50 lots [about $150,000],
dedications from Ramsey County and Ramsey Washington Metro
Watershed District [$350,000] and outside donations and/or grants
[$750,000].
6.This proposal has the minimal risk to the City but has a number of
drawbacks in that it involves property that the existing neighborhood has
planned as Open Space. This plan also provides assumptions of sales,
which may be difficult to find a developer interested in the current
economy. The plan does have the benefit that it can be fairly quickly
implemented.
7.Finally, the financials are very tight on this option. If the City purchases
the existing property, it may be a number of years before this sale can be
made and all funds received.
1.This option provides for a development of9- 15lots on the northern ¼ of the site in order to
buy two – three years of time to make a determination on how to proceed. It provides for the
immediateprotection of the most valuable 20 acres of the site, while also developing the least
desirable property. It involves using City funds and has a risk that lot sales will not occur
[although only 3 lots would need to be sold in 2011 and another 6 in 2012 to make this work
financially.
2.This option pushes a decision date on the overall purchase of the property to December of
2012. At that point, if funds have been raised or options explored, includingApproach #4
above,[the consideration of sale of the Carver Neighborhood Preserve]the remainder of the
site could be dedicated as open space.
3.There is risk in that the City will be issuing bonds and if the entire housing market remains
depressed,the option could involve expenses to the City.Those expenses would begin in
2013 under this scenario.
1.Under this concept, the City would attempt to partner with outside agencies, likely Ramsey
County and Ramsey Washington Metro Watershed District to raise funds to purchase the most
valuable 20 acres of the site and allow the remainder of the property to go to development.
2.This concept has a much lower outlay of funds, probably in the $500,000 to $800,000 range. It
is likely that 50% of the cost could be raised from outside agencies. The remainder would
need to be raised from PAC fees, as no bonding scenario would be allowed.A re-prioritization
of PAC fees would be necessary as the planned expenditure of $250,000 - $400,000 of
existing PAC has not been planned for 2011 – 2015.
3.This concept has a minimal risk to future City expenses and minimal involvement of City staff
time. The remainder parcel is available for development according to existing standards that
are in place with zoning and land use controls.
4.It is not known if the land owner would sell only the 20 acres deemed most desirable by the
various City Commissions and at what value.
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FISH CREEK PURCHASE CONSIDERATION
PAGE FIVE
1.Under this concept, the City would walk away from any purchase, bonding and protection.
Obviously there is no outlay of funds or efforts on behalf of the City. The property would be
developed in the comingyears and protection would remain with a developer. Consideration of
protection of the 20 critical acres would remain with attempts to use the zoning and land use
protection measures within City code.
2.This concept does not pursue the goals of the recent task force recommendations.
There are a number of assumptions within eachconcept that involve risk for the City. First, the
Council has indicated that City debt should be decreased. The first concept will not help with that goal
and consideration of other funding needs at Gladstone, Gethsemane and the Street Reconstruction
Program will need to be reviewed to reduce bonding levels. The first concept has a various level of
risk and will pledge the support of the tax base if the concept fails or takes longer than the various
planning periods. The dedication of staff efforts to this concept will limit the other initiatives that the
Council may deem appropriate. Finally, these concepts put the City into the private development
world.
There are certainly positives for each concept. The protection of the property is a primary goal and the
staff is confident that Option #1 is asolid financial concept, instead of pursuing a referendum during
these difficult economic times. With the City maintaining control of the development site plan, this
approach allows the City to balance the protection needs as the primary development approach.
Protection of the natural resources will not be compromised by the financial incentives.
As notedabove, the next steps are for the Council to debate the concepts.At some point, depending
on the option, the Council should direct staff to initiate the various tasks with existing planning staff,
along with discussions with our bonding/financial consultant and bond counsel. The Community
Development Department will be taking the lead on the project. Most of the options have had limited
or no public involvement or discussion. Direction from the Council on one of the concepts is
requested.
It is recommended that the City Council direct the City Manager to proceed with one of the Fish Creek
purchase concepts.
Attachments:
1.Map showing property sale information
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S Sterling AveS Sterling AveS Sterling AveS Sterling AveS Sterling AveS Sterling Ave
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Item J1
MEMORANDUM
TO: James Antonen, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: April 20, 2010
SUBJECT: Prorate On-Sale Intoxicating Liquor License Fee for Golf Courses
Background
Currently The Ponds at Battle Creek Golf Course and Goodrich Golf Course have On-Sale Wine
licenses. Per State Statute and City Code a wine license only permits the license holder to sell
wine and 3.2 beer.
In order for these establishments to sell strong beer in conjunction with their on-sale wine
license, at least 60 percent of their gross receipts would be required to be attributed to the sale
of food. Since neither one of these establishment foods sales are 60 percent of their gross
receipts, they are authorized to only sell on-sale wine and 3.2 percent malt liquor.
The individuals currently holding wine licenses would like to upgrade their license to an on-sale
intoxicating liquor license. Both individuals, Bradley Behnke (The Ponds at Battle Creek) and
Michael Diebel (Goodrich) underwent background investigations when they applied for the wine
licenses and there was nothing found that prohibited them from holding the license.
After review of the current intoxicating liquor license structure, staff is recommending that the
annual fee of $7,000 for an intoxicating liquor license be prorated for the months that the golf
courses are opened and that an intoxicating liquor license be issued to them instead of a wine
license.
Recommendation
Staff recommends that the council approve on-sale intoxicating liquor licenses for The Ponds at
Battle Creek with Bradley Behnke as the manager and for Goodrich Golf Course with Michael
Diebel as the manager and that the $7,000 annual fee be prorated for the months they are
opened and selling alcohol.
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MEMORANDUM
TO:
James Antonen, City Manager
FROM:
DuWayne Konewko, Community Development and Parks Director
Ginny Gaynor, Natural Resources Coordinator
SUBJECT: Consider Resolution Supporting LCCMR Grant for Land Acquisition
in Fish Creek Natural Area Greenway
DATE:
April 12, 2010 for April 26, 2010 Council Meeting
INTRODUCTION
In February 2010, Maplewood City Council approved recommendations for protection and
recreation in the Fish Creek Natural Area Greenway. Recommendations include acquiring land
in the greenway. On April 9, 2010, staff submitted a grant to Legislative-Citizen Commission on
Minnesota Resources (LCCMR) for acquisition of 20 acres of land in the greenway. A council
resolution (Attachment 1) in support of the grant proposal is required for the grant to move
forward in the process.
DISCUSSION
The Fish Creek Natural Area Greenway Ad-Hoc Commission recommended a comprehensive
approach to protection of the greenway that includes land acquisition. Lakeland Financial owns
the 70-acre site formerly owned by CoPar and this site in now for sale. The owner has indicated
they are willing to consider splitting the parcels so the city can acquire lands with highest
priority. Staff recommends purchasing 20 acres of land contiguous to Ramsey County’s Fish
Creek Open Space (see map Attachment 2).
This acquisition will:
1. Expand the creek buffer, providing habitat and protecting water quality along the creek.
2. Protect native and non-native plant communities, including Mississippi River bluff top.
3. Enhance public access. There are currently no formal or maintained trails on the county
open space. This project secures the final parcel of land (parcel 1 on attached map)
needed to create the Fish Creek Hiking Trail, a 1-1/2 mile trail through the greenway.
Acquisition of parcels 2 and 3 will greatly improve access and trail opportunities on
existing county land, which is limited due to entrance points. In addition, acquisition of
parcel 3 would provide a bluff top vista.
Staff has asked Ramsey County and Ramsey-Washington Metro Watershed District (RWMWD)
to be partners in acquiring this land. We have submitted a LCCMR grant proposal for
Maplewood to acquire fee title for 20 acres of land owned by Lakeland Financial. Upon
acquisition, the land would be deeded to Ramsey County to manage for protection of natural
resources and public access to nature. The total project cost is $605,000. The grant proposal
requests $300,000 from LCCMR. This would be matched by $305,000 from the partners. Each
of the three partners—Maplewood, Ramsey County, RWMWD—would contribute $100,000
towards the project plus a total of $5000 in-kind services. Maplewood’s $100,000 contribution
would be taken from PAC fees.
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City Council approval is required for the grant to move forward in LCCMR’s process.
RECOMMENDATION
Staff requests that the City Council consider approval of the Resolution in Support of LCCMR
Grant Proposal for Land Acquisition.
Attachment 1: Resolution in Support of LCCMR Grant
Attachment 2: Map of Fish Creek Greenway Protection
2
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Attachment 1
RESOLUTION NO.
_____
CITY OFMAPLEWOODMINNESOTA
,
RESOLUTION IN SUPPORT OF LCCMR GRANT
PROPOSAL FOR LAND ACQUISITON IN FISH CREEK NATURAL AREA GREENWAY
WHEREAS
in February 2010,the Maplewood City Council approved recommendations for
protection of Fish Creek Natural Area Greenway; and
WHEREAS
the recommendations included acquiring land in the greenway; and
WHEREAS
some of the parcels listed as priority for acquisition are now for sale. Acquisition of
these parcels will protect water quality, expand the buffer along part of Fish Creek, protect and
provide public access to Mississippi River bluff land, protect habitat, and greatly enhance
opportunities for public access to existing and newly acquired public lands; and
WHEREAS
land acquisition in the greenway meets the purposes and criteria of the Legislative-
Citizen Commission on Minnesota Resources grant program. City staff has prepared a grant
proposal for fee title acquisition of 20 acres of habitat in the greenway. Once acquired, the city
would deed the land to Ramsey County to manage for protection of natural resources and public
access to nature; and
WHEREAS
the total project costs are $605,000. The City agrees to match the requested
$300,000 with $100,000 cash and $5000 in-kind services, and the City has asked Ramsey
County and Ramsey-Washington Metro Watershed District each to contribute $100,000; and
WHEREAS
the City has the institutional, managerial and financial capability to ensure adequate
project administration; and
NOW THEREFORE BE IT RESOLVED
that, after appropriate examination and due
consideration, the governing body of the City supports the LCCMR grant proposal for Land
Acquisition in Fish Creek Natural Area Greenway.
I certify that the above resolution was adopted by the City Council of the City of Maplewood,
Minnesota, on ___________________________.
SIGNED: WITNESSED:
__________________________ ___________________________
(Signature) (Signature)
Mayor ____________________ City Clerk____________________
__________________________ (Date) ____________________________ (Date)
3
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
DuWayne Konewko, Community Development and Parks Director
Consideration ofRezoning from M1 (light manufacturing) to R2
SUBJECT:
(double dwelling residential)
LOCATION:2095 Prosperity Avenue
DATE: April 16, 2010
INTRODUCTION
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan. This is
the update of the city’s comprehensive land use plan required of all metro area cities
every ten years. By approving this plan, the city council reestablished the long-range
land use guide for the city. State law requires that the city now revise our zoning maps
and zoning ordinance controls to be in conformance with the newly approved land use
classifications throughout the city.
The city has nine months (by October 25, 2010) to make all necessary zoning map and
zoning ordinance changes to coincide with the land use policies and land use maps in
the approved 2030 Comprehensive Plan.
Proposal
One such rezoning would be for the property located at 2095 Prosperity Avenue. This
property is currently zoned M1 (light manufacturing). The recently approved land use
classification for this property is LDR (low density residential).
State law requires that the city council change the zoning of 2095 Prosperity Avenue to a
residential classification. The options are either R1 (single dwelling residential) or R2
(double dwelling residential) to match the low-density residential land use plan
designation. Either zoning would be appropriate since they both allow single dwellings
and would match the current use of the lot. Staff suggests R2 zoning for compatibility
with the lots to the west which are also currently zoned R2. Refer to the maps.
Request
Rezone the above property from M1 to R2.
BACKGROUND
On December 9, 2009, the Metropolitan Council gave final approval to the 2030
Comprehensive Plan.
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan.
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DISCUSSION
Statutory Requirement
Section 473.865 subdivision 3 of the Minnesota State Statutes requires that cities amend
their official zoning controls within nine months of their adopting their revised
comprehensive land use plan. As stated above, the city council has until October 25,
2010 to amend all applicable zoning maps and zoning ordinances.
The Low Density Residential Land Use Classification
The council reclassified 2095 Prosperity Avenue from M1 to LDR in the land use plan for
compatibility with the current land use. This property will need to be rezoned to R1 or
R2 for consistency with the comprehensive land use plan. Staff is recommending R2
zoning for compatibility with the abutting properties to the west. Either zoning would be
appropriate, however, since the existing single dwelling use would be allowed in the R1
or R2 zoning districts. R2 zoning would also allow the optional use of this lot for a single
or double dwelling.
Property Tax Impact
Residents have asked what would happen to their property taxes if their zoning
changed. The Ramsey County Tax Assessor’s office stated that, “zoning has no affect
on property tax. Tax classifications are based on the current use of the property, not on
the zoning. The tax classification, along with the market value is used to calculate taxes.
If the current use is continued, the tax classification will not change. So, zoning changes
will not affect taxes.” Therefore, a change to R2 would not increase property taxes.
Conclusion
State statute requires that the city rezone this property to a residential zoning compatible
with the LDR land use classification. Staff is recommending the city council rezone this
property to R2 to be compatible with the zoning of the adjacent lots to the west. This
would allow the property owner an expanded use of his property in the future and would
fit the current single-dwelling development of the property.
COMMISSION ACTIONS
April 6, 2010: The planning commission recommended approval of this rezoning.
RECOMMENDATION
Adopt the resolution rezoning the property located at 2095 Prosperity Avenue from M1
(light manufacturing) to R2 (double dwelling residential). This rezoning is based on
Minnesota Statute 473.865 subdivision 3, requiring the city to bring the zoning of this
property into conformance with the recently adopted low density residential
comprehensive land use plan classification.
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REFERENCE
SITE DESCRIPTION
Site Size: 18,862 square feet
Existing Use: Single dwelling
SURROUNDING LAND USES
North: An undeveloped street right-of-way and single dwellings
South: The former Excel Air Systems building
East: Prosperity Avenue and undeveloped property planned for MU (mixed use)
West: Undeveloped property zoned R2
PLANNING
Land Use Plan Designation: LDR
Zoning: Existing—M1; Proposed—R2
p:Compplan\zoning follow-up to 2030 Plan\rezoning to R1 for 2095 Prosperity Avenue 4 10 CC report te
Attachments:
1. Land Use Map
2. Zoning Map
3. Arial Photo
4. Rezoning Resolution
3
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Attachment 4
REZONING RESOLUTION
WHEREAS
, the City of Maplewood City Staff proposed a change to the city's
zoning map from M1 (light manufacturing) to R2 (double dwelling residential);
WHEREAS
,
this zoning map change applies to the property located at 2095
Prosperity Avenue. The property identification number identifying this property is:
PIN 15-29-22-12-0016
WHEREAS
, On January 25, 2010, the city council adopted the 2030
Comprehensive Plan that reclassified the land use plan for the above referenced
property to LDR (low density residential).
WHEREAS
, Section 473.865 subdivision 3 of the Minnesota State Statutes
requires that cities amend their official zoning map within nine months of their adopting
their revised comprehensive land use plan to match the new land use classification.
WHEREAS
, the history of this change is as follows:
1. On April 6, 2010, the planning commission held a public hearing to consider
this rezoning. The city staff published a hearing notice in the Maplewood
Review and sent notices to the surrounding property owners. The
planning commission gave everyone at the hearing a chance to speak
and present written statements prior to their recommendation.
2. On __________, 2010, the city council discussed the proposed zoning map
change. They considered reports and recommendations from the
planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED
that the city council ________ the
above-described change in the zoning map based on Minnesota Statute 473.865
subdivision 3, requiring the city to bring the zoning of this property into conformance with
the adopted comprehensive land use plan classification.
The Maplewood City Council approved this resolution on ______, 2010.
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DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, APRIL 6, 2010
a. 7:29 p.m.: Rezoning from M1 (light manufacturing) to R2 (double-dwelling residential)
Planner Ekstrand presented the staff report for this request for rezoning of the property located at
2095 Prosperity Avenue. Mr. Ekstrand explained that this rezoning is necessary to be in
conformance with the newly approved land use classifications of the 2030 comprehensive plan.
The public hearing was opened for comments. There were no comments; the public hearing was
closed.
Commissioner Trippler moved to adopt the resolution rezoning the property located at 2095
Prosperity Avenue from M1 (light manufacturing) to R2 (double-dwelling residential). This
rezoning is based on Minnesota Statute 473.865 subdivision 3, requiring the city to bring the
zoning of this property into conformance with the recently adopted low density residential
comprehensive land use plan classification.
Commissioner Bierbaum seconded Ayes – all
The motion passed.
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MEMORANDUM
TO:
James Antonen, City Manager
FROM:
DuWayne Konewko, Community Development and Parks Director
Audra Robbins, Recreation Supervisor
SUBJECT: Consider Approval of Bid for the Construction of the Wakefield Park
Shelter
DATE:
April 20, 2010 for the April 26, 2010 City Council Meeting
INTRODUCTION
Wakefield Park, located at 1590 Frost Avenue, is one of Maplewood’s most established parks. It is
approximately 41 acres in size and features many amenities such as ball fields, ice rinks, walking
trails, children’s play area, warming house with restrooms and 2 parking lots. A new fishing pier will be
added in the spring of 2010.
There is, however, one very important feature missing and that is a picnic shelter. Wakefield Park had
a picnic shelter up until 1999 when it was torn down due to its state of disrepair. The ideal shelter
would accommodate at least 6 picnic tables. The location for this structure would fit best in the open
area by the trail that is fairly close to the new fishing pier, near to the playground and restrooms, yet far
enough away from the ball fields.
Staff has received three bids for this project and the low bid was from St. Croix Recreation Company,
Inc. for $35,959.94.
DISCUSSION
Over the last 3 years, many Maplewood residents have expressed their desire to have a replacement
picnic shelter at Wakefield Park that can be used for family gatherings reunions, graduation parties
and sporting events. Our Maplewood Day Camp program spends at least 3 days a week in the park
during the summer and a picnic shelter would greatly enhance and allow the program to grow even
further.
With the great playground equipment, ball fields and central Maplewood location, Wakefield Park is the
perfect place for such a structure. The fact that there is already an existing building in the park with
electricity, water and indoor restrooms makes this site an even better fit.
The Parks and Recreation Commission agreed that building of a picnic shelter at Wakefield Park is a
top priority and voted unanimously to approve the project for 2010.
Maplewood received bids from three companies to construct and install a Polygonal Shelter in
Wakefield Park. All three companies are very experienced with this type of work. Proposals received
include:
1. Proposal from Earl F. Andersen, Inc. (Attachment 3)
2. Proposal from Short Elliott Hendrickson, Inc. (Attachment 4)
3. St. Croix Recreation Company, Inc. (Attachment 5)
Staff recommends The City accept the bid from St. Croix Recreation Company, Inc.
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FUNDING
The picnic shelter will be funded from the PAC Fund. This project was budgeted for 2010 in the CIP for
Replacement of Park Equipment and New Park Upgrades.
RECOMMENDATION
Staff requests that the city council consider approval of bid from St. Croix Recreation Company, Inc
.
for $35,959.94 to build a picnic shelter in Wakefield Park. Monies are available for this expense in the
PAC Fund.
Attachments:
1. Map of Picnic Shelter Area
2. Minutes from December 16, 2009 PRC Meeting
3. Proposal from Earl F. Andersen, Inc. EFA
4. Proposal from Short Elliott Hendrickson, Inc.SEH
5. Proposal from St. Croix Recreation Company, Inc.
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CITY OF MAPLEWOOD
PARKS AND RECREATION COMMISSION MEETING
Wednesday, December 16, 2009
7:00 p.m.
COUNCIL CHAMBERS – MAPLEWOOD CITY HALL
1830 COUNTY ROAD B EAST
6. UNFINISHED BUSINESS
b.Park Assessment – Prioritizing Projects
Mr. Taubman went over the report.
Commissioner Sonnek moved to have staff complete the top six items on the report provided
during 2010. Staff should attempt to achieve other items on the list if time/funding allows.
Commissioner Mackey seconded the motion.
Ayes: All
The motion passed.
AGENDA REPORT
TO:ParksandRecreationCommission
FROM:DougTaubman,ParksManager
SUBJECT:ParkAssessmentProjectPriorityList
DATE:December9,2009
INTRODUCTION
AttheOctoberParksandRecreationCommissionmeetingstaffpresentedthe2009ParkAssessment
report.Inthereportstaffidentifiedneedsinourparksystemforrepair,replacementorupgradesto
equipmentofamenitiessuchastrailandcourts.Theneedswereplacedinfourcategories:trails,
courts,totlots/playgrounds.andotheritemssuchasfences,backstops,andirrigation.
DISCUSSION
FollowingtheOctoberpresentationanddiscussionoftheParkAssessmentstaffwasdirectedto
prioritizetheidentifiedneeds.FollowingisƐƚĂĨĨ͛Ɛprioritizationofprojectstobecompletedinthenext
twotothreeyears:
1.ReplacebackstopandsidelinedfencesatGoodrichPark$17,000/field
2.ResurfaceMaplecresttenniscourt$16,000
3.DevelopMasterPlanforGoodrichParktoincludeneighborhoodparkcomponent$40,000
4.OverlayandrepairNebraskaParktrail$9,500
5.WakefieldParkPicnicShelter$35,000
6.ResurfaceHarvestParktennisandbasketballcourts$12,000
7.ReplaceGeraniumParkplaygroundequipment$80,000
8.ReplacebackstopandsidelinefencesatWakefieldPark$17,000
9.OverlayandrepairMaplewoodHeightsTrail$26,300
10.OverlayandrepairGeraniumTrail$6,175
11.ReplaceSunsetRidgeLowertotlot$30,000
12.ResurfacePlaycresttennisandbasketballcourts$12,000
ill
Thisisonlyapartiallistoftheprojectsthatneedtobecompleted.Baseduponavailablefundsitw
taketwotothreeyearstocompletetheseprojects.Bythattimetheparksshouldbereassessedto
identifynewneedssothattheymaybeincorporatedintoprojectschedule.
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