HomeMy WebLinkAbout2010 03-08 City Council Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday,March 8, 2010
City Hall, Council Chambers
Meeting No. 06-10
A.CALL TOORDER
B.PLEDGE OFALLEGIANCE
1.AcknowledgementofMaplewood Residents Serving the Country.
C.ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting ofthe Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules ofCivility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium pleasestate your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will thendirect staff, as appropriate, to answer questions or respond
to comments.”
D.APPROVAL OFAGENDA
E.APPROVAL OF MINUTES
1.Approval ofFebruary 22, 2010, City Council Workshop Minutes
2.Approval ofFebruary 22, 2010, City Council Meeting Minutes
F.APPOINTMENTS AND PRESENTATIONS
1.Approval ofResolution ofSupport for a Purple Heart for Russell Anderson
2.Daffodil Presentation by the American Cancer Society – (No Report)
CONSENT AGENDA –
G.Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion ofthe council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1.Approval ofClaims
2.Approval ofTemporary Gambling Permit for Knights ofColumbus Council 4145
3.Consider Approval of2010 Gas and Diesel Fuel Contracts
4.Rice/36 Interchange Improvements, City Project 09-07, Resolution Approving Plans
andAuthorizing Advertising for Bids
5.Life Station No. 8 Upgrades, Authorization to Proceed, City Project 10-01
6.Approval ofResolution AcceptingDonations tothe Fire Department In Memoryof
Theodora Lenzmeierfrom:
a.Allina Medical System
b.Ruby Young and Todd Hayne
c. Claude LaValle and Guylaine Lescarbeau
d.Larry Betterman
e.Tarry Town Village
f. Winnie Anderson
g.Lyle and LouAnne Krueger
h.Laura and Mark Daniels
i.Sharon Souba
7.Approval to Change Term Expiration DateofJe Moua - Housing Redevelopment
Authority
8.Approval ofConditional Use Permit/Planned Unit Development Review –
CarMax/Mogren Retail Addition, Highway 61 and Beam Avenue
9.Acceptance ofHistorical Preservation Commission 2009 Annual Report
10.Acceptance ofHistorical Preservation Commission 2010 Goals
11.Approval ofGoodrich Backstop Replacement
12.Approval ofResolution Supporting the Trout Brook Trail Master Plan
13.Approval ofCommunity Design Review Board 2009 Annual Report
14.Approval ofResolution ofAppreciation for Fish Creek Natural Area Greenway
Commissioners
15.Approval ofResolution Accepting Donation to Maplewood Nature Center
16.Approval ofDelegation Agreement With Minnesota Department ofHealth
17.Approval of Holiday Differential Pay for Temporary Seasonal Community Center
Employees
18.Approval to Increase Annual Fireworks Permit for Businesses Selling Only Fireworks
19.Approval to Increase the Fee for Annual Tobacco License
20.Approval of Commission Rules and Amendments to Commission Handbook
21.Approval of Yearly Replacement Purchase of Turnout Gear
22.Approval of Reimbursement of Funds to the Assistance to Firefighters Grant
H.PUBLIC HEARINGS
I.UNFINISHED BUSINESS
J.NEW BUSINESS
1.Approval of On-Sale Intoxicating Liquor License – Samantha L. Thao, Owner/Manager
Downtown Lav 52 Km
2.Approval of Resolution Providing for theCompetitive Negotiated Sale of $11,790,000
General Obligation Improvement Bonds, Series 2010A and $4,125,000 General
Obligation Refunding Bonds, Series 2010B
3.Approve Rezoning From M1(Light Manufacturing) to R1 (Single Dwelling Residential)
for 2255 DuluthStreet
4.Approve Rezoning From R1 (Single Dwelling Residential and BC (Business
Commercial) to MU (Mixed Use) for Land Northwest of Arcade Street and Larpenteur
Avenue
5.Consider a Resolution Supporting a Fiber Infrastructure Grant
6.Consider Approval of 2010 Cost of Living Adjustment (COLA) for City Manager
7.Consider Approval of 2011 Federal Appropriation Requests
8.Approval ofResolution Relocating Precinct 10 (Ramsey County Care Center) to
Maplewood City Hall
K.VISITOR PRESENTATIONS
L.AWARD OFBIDS
M.ADMINISTRATIVE PRESENTATIONS
1.Maplewood’s Extreme Green Makeover Campaign
2.Update On Fish Creek Conservation Development Concept
N.COUNCIL PRESENTATIONS
O.ADJOURNMENT
Sign language Interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours Inadvance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OFCIVILITY FOR OUR COMMUNITY
Following are some rules ofcivility the City ofMaplewood expects ofeveryone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinionscan be heard
and understoodina reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen toone another, keep
emotions Incheck and use respectful language.
THIS PAGE IS INTENTIONALLY LEFT BLANK
Agenda Item E1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
A.CALL TO ORDER
B. ROLL CALL
C.APPROVAL OF AGENDA
D.UNFINISHED BUSINESS
E.NEW BUSINESS
1.City Manager Performance Review
Nays
2.Discussion on Relocation of Precinct 10 – Ramsey County Home
3.Reappointment to CDRB Interview for Matt Wise – 6:45 p.m.
F. ADJOURNMENT
Agenda Item E2
MINUTES
MAPLEWOOD CITY COUNCIL
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OFAGENDA
E. APPROVAL OF MINUTES
1.Approval of February 1, 2010, City Council Workshop Minutes
2.Approval of February 8, 2010, City Council Workshop Minutes
3.Approval of February 8, 2010, City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1.Police Department Awards
2.Resolution of Appreciation For Public Works Employee Jerry Meyer (40 Years of
Service)
RESOLUTION 10-02-342
OF APPRECIATION
WHEREAS, Jerry Meyer has been an employee of the City of Maplewood for forty years,
from February 1970 to February 2010 and has served faithfully in that capacity; and
WHEREAS, the City of Maplewood has appreciated his loyalty, insights, and hard work;
and
WHEREAS, Mr. Meyer has contributed his skills and abilities for the betterment of the City
ofMaplewood over a period of 40 years; and
WHEREAS, Mr. Meyer has shown dedication to his duties and has consistently contributed
his leadership and effort for the benefit of the City and its Citizens.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, that Jerry Meyer is hereby extended our gratitude and appreciation for
his 40 years of dedicated service to the City.
IT IS FURTHER RESOLVED that the Public Works Salt Shed is hereby named “Meyer’s
Salt Shed” to reflect the immense contribution Mr. Meyer has made throughout his career with
the City.
Passed by the Maplewood
City Council on February 22, 2010.
3.Ramsey/Washington Suburban Cable Commission Update – Kim Facile
4.Reappointment Of Matt Wise To The CDRB
5.Appointment To Fill Vacancy On The Housing Redevelopment Authority Created By
Commissioner Resignation
G. CONSENT AGENDA
1. Approval of Claims
GRAND TOTAL
2.Resolution Accepting Donations To The Fire Department From Residential Mortgage
Group
RESOLUTION 10-02-343
AUTHORIZING GIFT TO CITY
3.Accept Donation of $20.00 In Memory Of Theodora Lenzmeier From Mr. and Mrs. Raymond
Lenzmeier
RESOLUTION 10-02-344
AUTHORIZING GIFT TO CITY
4.Accept Donation of $15.00 In Memory of Dotty Lenzmeier From Evelyn Luce
RESOLUTION 10-02-345
AUTHORIZING GIFT TO CITY
5. Authorization to dispose of old financial records
R E S O L U T I O N 10-02-346
6.Approval Of Spring 2010 Clean-Up Event
7.Conditional Use Permit Review – 3M Leadership Development Institute, 2350 Minnehaha
Avenue
8.TH 61/Frost Avenue Improvements, Project 07-30, Resolution Approving Final Payment
and Acceptance Of Project (Includes Change Order No. 1)
RESOLUTION 10-02-347
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
CITY PROJECT 07-30
(INCLUDES CHANGE ORDER NO. 1)
9.Approval For ATemporary Gambling Permit Resolution For Church Of St. Pascal Baylon
RESOLUTION10-02-348
H. PUBLIC HEARING
1.Rice/36 Interchange Improvements, City Project 09-07
RESOLUTION 10-02-349
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
Financing Plan
Rice/36 Interchange Improvements
Special Assessments$120,000.00
Total$120,000.00
2.7:00 p.m. Conditional Use Permit/Planned Unit Development Ordinance Amendment
– First Reading
table
table
I.UNFINISHED BUSINESS
1.Conditional Use Permit Review and Liquor License Approval For Bruentrup Heritage
Farm (2170 County Road D)
J.NEW BUSINESS
K.VISITOR PRESENTATIONS
L.AWARD OF BIDS
M.ADMINISTRATIVE PRESENTATIONS
1.Human Relations Commission – Discussion On Procedures For Consideration
2.Yellow Ribbon Communities – Discussion On Procedures For Consideration
N.COUNCIL PRESENTATIONS
O.ADJOURNMENT
Item F1
MEMORANDUM
TO:
James Antonen, City Manager
FROM:
Karen Guilfoile, Citizen Services Director
DATE:
March 1, 2010
RE:
Approval of Resolution of Support for a Purple Heart for Russell Anderson
Background
Recently, on Veterans Day, fifth grade students from Weaver Elementary honored Infantryman
Russell Anderson for his service in WWII. In preparation of honoring Mr. Anderson it was
learned that he served two tours in WWII and was injured by enemy shrapnel on D-day. After
being hospitalized for nine months, he was honorably discharged. Mr. Anderson, now 93 years
old, has never received a Purple Heart for that injury.
Weaver Elementary Grade 5 teacher, Ms. Sara Paul and the following students made a
commitment to work on Mr. Andersons behalf to get his long overdue recognition in the form of
a Purple Heart.
Kayla Anderson Jada Harthan Jeffrey Munter
Robert-Noel Anihbogu Miftah Hassan Emma Nelson
Makda Araya Ashley Hermann Hayley Ness
Nathanael Arnquist Nicole Jensen Gabriel Rodriguez Donch
Jeni Barrera-Marin AmerLea Johnson Peterson Thao
Tyler Bayers Brandon Johnson Naree Vue
Anthony Benitez Mariah Larson Tianna Welk
Madison Brenhofer Brandon Lee Ethan Yang
Kevin Clothier Zoo Nkauj Lee Kevin Yang
Cory Griffin Olivia Mortenson Elizabeth Zoya
As part of their efforts they have asked his city of residence, Oakdale and surrounding
communities to join in their efforts by approving a resolution of support for a Purple Heart for Mr.
Anderson.
Recommendation
Approve the following Resolution supporting the efforts to award a Purple Heart to World War II
Veteran Russell Anderson.
RESOLUTION
Supporting the Efforts to Award a Purple Heart to
World War II Veteran Russell Anderson
WHEREAS
, Oakdale resident, Russell Anderson served two tours in
World War II as an Infantryman for the Army and was honorably discharged;
and
WHEREAS
, although wounded by enemy shrapnel during the battle on
D-Day, June 6, 1944, and hospitalized for nine months, he did not receive a
Purple Heart; and
WHEREAS
, the Purple Heart is awarded to members of the Armed
Services who are wounded or killed in any action against an enemy of the
United States or as a result of any act of any such enemy or opposing armed
forces.
NOW, THEREFORE, BE IT RESOLVED
that the City Council of the
City of Maplewood hereby supports efforts that would result in WWII Veteran
Russell Anderson being awarded a Purple Heart resulting from being
wounded during the battle of D-Day.
th
Approved this 8 Day of March, 2010
______________________________
Mayor Will Rossbach
___________________________
Attest: Karen Guilfoile
City Clerk
G-1
AGENDA NO.
AGENDA REPORT
TO:City Council
Finance Director
FROM:
RE:APPROVAL OF CLAIMS
March 8, 2010
DATE:
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$ 524,275.75Checks # 80653 thru # 80690
dated 02/16/10 thru 02/23/10
$ 118,063.61Disbursements via debits to checking account
dated 02/12/10 thru 02/18/10
$ 413,356.29Checks # 80691 thru # 80734
dated 02/23/10 thru 03/02/10
$ 434,648.93Disbursements via debits to checking account
dated 02/19/10 thru 2/26/10
$ 1,490,344.58Total Accounts Payable
PAYROLL
$ 507,254.31Payroll Checks and Direct Deposits dated 2/19/10
$ 2,229.75Payroll Deduction check # 1008671 thru # 1008672
dated 2/19/10
$ 509,484.06Total Payroll
$ 1,999,828.64GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
kf
attachments
Check Register
City of Maplewood
CheckDateVendorDescriptionAmount
524,275.75
38Checks in this report.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
TransmittedSettlement
DateDatePayeeDescriptionAmount
TOTAL118,063.61
Check Register
City of Maplewood
CheckDateVendorDescriptionAmount
413,356.29
Checks in this report.
44
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
TransmittedSettlement
DateDatePayeeDescriptionAmount
TOTAL434,648.93
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT
02/19/10JUENEMANN, KATHLEEN416.42
02/19/10LLANAS, JAMES416.42
02/19/10NEPHEW, JOHN416.42
02/19/10ROSSBACH, WILLIAM473.15
02/19/10STRAUTMANIS, MARIS286.25
02/19/10WASILUK, JULIE416.42
02/19/10AHL, R. CHARLES4,917.95
02/19/10ANTONEN, JAMES5,300.00
02/19/10BURLINGAME, SARAH1,825.98
02/19/10CHRISTENSON, SCOTT1,962.49
02/19/10FARR, LARRY2,748.86
02/19/10JAHN, DAVID1,840.37
02/19/10RAMEAUX, THERESE3,030.67
02/19/10FORMANEK, KAREN1,762.17
02/19/10MITTET, ROBERT3,661.03
02/19/10ANDERSON, CAROLE3,214.44
02/19/10DEBILZAN, JUDY1,434.18
02/19/10JACKSON, MARY2,102.99
02/19/10KELSEY, CONNIE2,569.24
02/19/10LAYMAN, COLLEEN2,825.50
02/19/10CAREY, HEIDI2,494.95
02/19/10GUILFOILE, KAREN4,176.43
02/19/10KROLL, LISA2,196.38
02/19/10NEPHEW, MICHELLE649.35
02/19/10SCHMIDT, DEBORAH2,467.06
02/19/10SPANGLER, EDNA1,317.61
02/19/10THOMFORDE, FAITH1,035.00
02/19/10CORTESI, LUANNE1,215.44
02/19/10JAGOE, CAROL1,886.77
02/19/10KELLY, LISA1,305.06
02/19/10LARSON, MICHELLE1,607.38
02/19/10MECHELKE, SHERRIE1,487.32
02/19/10MOY, PAMELA1,498.54
02/19/10OSTER, ANDREA1,886.78
02/19/10WEAVER, KRISTINE2,181.35
02/19/10ARNOLD, AJLA1,280.00
02/19/10CORCORAN, THERESA1,882.15
02/19/10KVAM, DAVID4,168.15
02/19/10PALANK, MARY1,886.77
02/19/10POWELL, PHILIP2,901.35
02/19/10SVENDSEN, JOANNE2,081.79
02/19/10THOMALLA, DAVID4,936.26
02/19/10YOUNG, TAMELA1,882.15
02/19/10ABEL, CLINT2,988.56
02/19/10ALDRIDGE, MARK3,008.93
02/19/10BAKKE, LONN2,888.66
02/19/10BARTZ, PAUL3,313.71
02/19/10BELDE, STANLEY3,128.84
02/19/10BENJAMIN, MARKESE2,646.11
02/19/10BIERDEMAN, BRIAN3,463.38
02/19/10BOHL, JOHN3,528.75
02/19/10BUSACK, DANIEL3,383.09
02/19/10COFFEY, KEVIN2,914.02
02/19/10CROTTY, KERRY3,507.78
02/19/10DEMULLING, JOSEPH2,509.26
02/19/10DOBLAR, RICHARD3,576.98
02/19/10DUGAS, MICHAEL4,145.49
02/19/10FRITZE, DEREK2,845.84
02/19/10GABRIEL, ANTHONY3,233.28
02/19/10HAWKINSON JR, TIMOTHY2,442.68
02/19/10HER, PHENG2,150.10
02/19/10HIEBERT, STEVEN3,381.64
02/19/10JOHNSON, KEVIN4,425.49
02/19/10KALKA, THOMAS2,190.98
02/19/10KARIS, FLINT3,602.99
02/19/10KONG, TOMMY2,830.76
02/19/10KREKELER, NICHOLAS1,931.79
02/19/10KROLL, BRETT2,831.11
02/19/10LANGNER, TODD2,773.06
02/19/10LARSON, DANIEL394.23
02/19/10LU, JOHNNIE2,882.98
02/19/10MARINO, JASON2,987.41
02/19/10MARTIN, DANIEL3,627.15
02/19/10MARTIN, JERROLD2,988.56
02/19/10MCCARTY, GLEN3,011.74
02/19/10METRY, ALESIA2,773.06
02/19/10NYE, MICHAEL3,231.10
02/19/10OLSON, JULIE2,830.76
02/19/10RHUDE, MATTHEW3,182.48
02/19/10SHORTREED, MICHAEL4,060.51
02/19/10STEINER, JOSEPH3,079.87
02/19/10SYPNIEWSKI, WILLIAM2,773.06
02/19/10SZCZEPANSKI, THOMAS3,090.83
02/19/10TAUZELL, BRIAN1,887.11
02/19/10TRAN, JOSEPH3,093.12
02/19/10WENZEL, JAY2,987.41
02/19/10XIONG, KAO2,830.76
02/19/10BERGERON, JOSEPH3,859.45
02/19/10ERICKSON, VIRGINIA3,156.60
02/19/10FLOR, TIMOTHY2,971.78
02/19/10FRASER, JOHN3,399.81
02/19/10LANGNER, SCOTT2,983.45
02/19/10REZNY, BRADLEY2,281.60
02/19/10THEISEN, PAUL3,093.12
02/19/10THIENES, PAUL3,658.41
02/19/10BAUMAN, ANDREW2,537.49
02/19/10DAWSON, RICHARD2,855.67
02/19/10DOLLERSCHELL, ROBERT293.39
02/19/10EVERSON, PAUL2,857.20
02/19/10FOSSUM, ANDREW2,545.79
02/19/10HALWEG, JODI2,642.69
02/19/10JUNGMANN, BERNARD3,306.40
02/19/10LINDER, TIMOTHY2,382.67
02/19/10NOVAK, JEROME2,959.32
02/19/10OLSON, JAMES2,583.67
02/19/10PETERSON, ROBERT3,359.42
02/19/10PLACE, ANDREA2,506.11
02/19/10SEDLACEK, JEFFREY2,810.54
02/19/10STREFF, MICHAEL2,531.37
02/19/10SVENDSEN, RONALD3,271.65
02/19/10GERVAIS-JR, CLARENCE3,472.00
02/19/10LUKIN, STEVEN4,475.33
02/19/10ZWIEG, SUSAN2,234.15
02/19/10KNUTSON, LOIS1,958.95
02/19/10NIVEN, AMY1,440.77
02/19/10PRIEFER, WILLIAM2,713.17
02/19/10BRINK, TROY2,599.57
02/19/10BUCKLEY, BRENT2,290.16
02/19/10DEBILZAN, THOMAS2,408.83
02/19/10EDGE, DOUGLAS2,341.65
02/19/10JONES, DONALD2,327.34
02/19/10MEISSNER, BRENT2,045.95
02/19/10NAGEL, BRYAN3,326.49
02/19/10OSWALD, ERICK2,630.46
02/19/10RUNNING, ROBERT2,640.31
02/19/10TEVLIN, TODD2,529.30
02/19/10BURLINGAME, NATHAN1,901.35
02/19/10DUCHARME, JOHN2,514.24
02/19/10EATON, MEGAN412.75
02/19/10ENGSTROM, ANDREW2,473.87
02/19/10JACOBSON, SCOTT2,344.56
02/19/10JAROSCH, JONATHAN2,742.64
02/19/10KREGER, JASON2,286.39
02/19/10KUMMER, STEVEN3,063.75
02/19/10LINDBLOM, RANDAL2,713.97
02/19/10LOVE, STEVEN3,140.29
02/19/10THOMPSON, MICHAEL3,945.90
02/19/10ZIEMAN, SCOTT138.60
02/19/10EDSON, DAVID2,454.15
02/19/10HINNENKAMP, GARY2,417.34
02/19/10MARUSKA, MARK5,433.11
02/19/10NAUGHTON, JOHN2,164.35
02/19/10NORDQUIST, RICHARD2,283.63
02/19/10SCHINDELDECKER, JAMES2,129.97
02/19/10BIESANZ, OAKLEY1,485.05
02/19/10DEAVER, CHARLES739.51
02/19/10GERNES, CAROLE274.50
02/19/10HAYMAN, JANET1,716.61
02/19/10HUTCHINSON, ANN2,622.80
02/19/10SOUTTER, CHRISTINE190.63
02/19/10WACHAL, KAREN780.08
02/19/10GAYNOR, VIRGINIA3,058.69
02/19/10BEHM, LOIS82.50
02/19/10FRY, PATRICIA1,953.26
02/19/10KONEWKO, DUWAYNE4,390.46
02/19/10SINDT, ANDREA2,034.95
02/19/10THOMPSON, DEBRA797.42
02/19/10EKSTRAND, THOMAS3,800.52
02/19/10MARTIN, MICHAEL2,530.95
02/19/10BRASH, JASON2,154.15
02/19/10CARVER, NICHOLAS3,211.95
02/19/10FISHER, DAVID3,778.99
02/19/10SWAN, DAVID2,686.95
02/19/10WELLENS, MOLLY1,719.67
02/19/10ANZALDI, MICHAEL198.00
02/19/10BERGER, STEPHANIE305.25
02/19/10BJORK, BRANDON409.75
02/19/10FRANK, PETER305.00
02/19/10JANASZAK, MEGHAN621.44
02/19/10KOHLMAN, JENNIFER187.31
02/19/10ROBBINS, AUDRA2,847.74
02/19/10ROBBINS, CAMDEN135.00
02/19/10SCHAAF, JARED208.00
02/19/10SCHALLER, SCOTT152.25
02/19/10SHERRILL, CAITLIN515.51
02/19/10TAYLOR, JAMES2,458.82
02/19/10ADAMS, DAVID1,719.12
02/19/10GERMAIN, DAVID2,167.09
02/19/10HAAG, MARK2,563.21
02/19/10SCHULTZ, SCOTT2,776.06
02/19/10ANZALDI, MANDY1,876.12
02/19/10BRENEMAN, NEIL1,939.70
02/19/10CRAWFORD - JR, RAYMOND881.31
02/19/10EVANS, CHRISTINE1,320.62
02/19/10FABIO-SHANLEY, MICHAEL230.44
02/19/10GLASS, JEAN2,103.67
02/19/10HANSEN, LORI2,912.02
02/19/10HER, CHONG219.00
02/19/10HER, PETER286.83
02/19/10HOFMEISTER, MARY1,141.77
02/19/10HOFMEISTER, TIMOTHY374.13
02/19/10LAMB, JACQUELINE234.00
02/19/10OLSON, SANDRA84.00
02/19/10PELOQUIN, PENNYE613.96
02/19/10PENN, CHRISTINE2,094.61
02/19/10SCHOENECKER, LEIGH655.25
02/19/10STARK, SUE315.00
02/19/10VANG, KAY305.26
02/19/10VUE, LOR PAO165.00
02/19/10AICHELE, MEGAN101.00
02/19/10AMUNDSON, DANIKA91.44
02/19/10ANDERSON, MAXWELL235.63
02/19/10BAUDE, SARAH35.50
02/19/10BIGGS, ANNETTE109.65
02/19/10BRENEMAN, SEAN93.40
02/19/10BRUSOE, AMY128.70
02/19/10BRUSOE, CRISTINA269.20
02/19/10BUCKLEY, BRITTANY149.23
02/19/10CAMPBELL, JESSICA184.00
02/19/10CLARK, PAMELA168.75
02/19/10COLEMAN, DAYSHIA56.19
02/19/10DEMPSEY, BETH330.75
02/19/10DUNN, RYAN1,818.35
02/19/10ERICKSON-CLARK, CAROL98.00
02/19/10GRUENHAGEN, LINDA303.30
02/19/10HANSEN, HANNAH71.94
02/19/10HEINRICH, SHEILA342.50
02/19/10HOLMBERG, LADONNA791.00
02/19/10HORWATH, RONALD2,589.01
02/19/10JOYER, JENNA92.24
02/19/10KOGLER, RYAN242.20
02/19/10KOHLER, ROCHELLE51.00
02/19/10KRONHOLM, KATHRYN1,104.47
02/19/10KURZHAL, ALISON317.36
02/19/10MANZELLA, TERESA34.00
02/19/10MATESKI, WAYNE25.00
02/19/10MATHEWS, LEAH86.63
02/19/10MCCANN, NATALIE63.00
02/19/10MCCARTHY, ERICA122.50
02/19/10NADEAU, KELLY132.88
02/19/10PEHOSKI, JOEL100.00
02/19/10PROESCH, ANDY942.72
02/19/10RENFORD, NATHAN236.64
02/19/10RENFORD, NICHOLAS76.13
02/19/10RICHTER, DANIEL90.00
02/19/10RICHTER, NANCY1,894.75
02/19/10RONNING, ISAIAH137.23
02/19/10SCHAEFER, NATALIE24.13
02/19/10SCHREIER, ROSEMARIE177.50
02/19/10SCHUNEMAN, GREGORY79.03
02/19/10SJERVEN, BRENDA153.00
02/19/10SKAAR, SAMANTHA114.00
02/19/10SKUNES, KELLY90.25
02/19/10SMITH, ANN178.20
02/19/10SMITLEY, SHARON226.35
02/19/10TREPANIER, TODD440.00
02/19/10TUPY, ELIANA102.00
02/19/10TUPY, HEIDE133.20
02/19/10TUPY, MARCUS322.70
02/19/10WARNER, CAROLYN233.10
02/19/10WEDES, CARYL98.00
02/19/10WEEVER, NAOMI123.25
02/19/10WOLFGRAM, TERESA33.78
02/19/10WOODMAN, ALICE138.00
02/19/10YOUNCE, BLAISE54.38
02/19/10BOSLEY, CAROL295.20
02/19/10GIERNET, ASHLEY36.13
02/19/10LANGER, CHELSEA36.13
02/19/10LANGER, KAYLYN131.75
02/19/10SATTLER, MELINDA157.50
02/19/10SAVAGE, KAREN61.75
02/19/10ZAGER, LINNEA352.38
02/19/10BEHAN, JAMES2,210.22
02/19/10BOWMAN, MATTHEW325.20
02/19/10COLEMAN, PATRICK224.75
02/19/10CURRAN, JAMES126.00
02/19/10DOUGLASS, TOM1,418.36
02/19/10JOHNSON, JUSTIN211.00
02/19/10LONETTI, JAMES480.00
02/19/10MALONEY, SHAUNA159.50
02/19/10PRINS, KELLY1,278.42
02/19/10REILLY, MICHAEL1,915.75
02/19/10SCHOENECKER, KYLE145.00
02/19/10THOMPSON, BENJAMIN161.31
02/19/10VALERIO, TARA247.00
02/19/10WILLIAMS, DAELA168.56
02/19/10FINWALL, SHANN3,138.95
02/19/10AICHELE, CRAIG2,205.61
02/19/10PRIEM, STEVEN2,434.10
02/19/10WOEHRLE, MATTHEW2,247.23
02/19/10BERGO, CHAD2,651.63
02/19/10FOWLDS, MYCHAL3,320.72
02/19/10FRANZEN, NICHOLAS2,309.68
02/19/10PALMA, STEVEN2,503.12
100860102/19/10TAUBMAN, KEVIN260.00
100860202/19/10WELCHLIN, CABOT3,349.05
100860302/19/10HENDRICKSON, NICHOLAS1,023.20
100860402/19/10KUBAT, ERIC1,023.20
100860502/19/10HELCL, JOHN322.40
100860602/19/10ABRAHAMSON, AMANDA100.00
100860702/19/10ABRAHAMSON, TYLER100.00
02/19/10BONKO, NICHOLAS37.50
1008608
02/19/10BROZAK, NICHOLAS173.25
1008609
02/19/10BUCZKOWSKI, ALAN136.00
1008610
02/19/10BURBUL, ALEXIS25.00
1008611
02/19/10CHAMBERLAIN, JAMIE25.50
1008612
02/19/10CHEZIK, CARLEY68.00
1008613
02/19/10DEBILZAN, COLE16.00
1008614
02/19/10ELBERT, TA'KENDRA24.00
1008615
02/19/10FERNANDEZ, JOSEPH208.00
1008616
02/19/10FRANK, SARAH123.75
1008617
02/19/10GEBHARD, MADELINE235.00
1008618
02/19/10GEISER, EMILY25.50
1008619
02/19/10GREENER, DOUGLAS102.00
1008620
02/19/10MALLET, AMANDA255.00
1008621
02/19/10MASON, KYLE22.50
1008622
02/19/10MASON, LAURA25.50
1008623
02/19/10MUELLNER, CHADD76.50
1008624
02/19/10NELSON, KIRSTEN39.00
1008625
02/19/10ORTT, MATTHEW108.00
1008626
02/19/10SERGOT, COLLIN180.00
1008627
02/19/10SNYDER, JOSHUA296.00
1008628
02/19/10TARR-JR, GUS30.00
1008629
02/19/10VERMILYEA, ABBY22.50
1008630
02/19/10VUKICH, CANDACE116.00
1008631
02/19/10YORKOVICH, BENJAMIN42.50
1008632
02/19/10YORKOVICH, JENNA40.00
1008633
02/19/10SMITH, TERRENCE28.00
1008634
02/19/10BUESING, DYLAN22.05
1008635
02/19/10CRANDALL, KRISTA62.00
1008636
02/19/10DESPEN, DESIREE21.75
1008637
02/19/10FLUEGEL, LARISSA58.00
1008638
02/19/10GIPPLE, TRISHA43.50
1008639
02/19/10JOHNSON, BARBARA42.00
1008640
02/19/10LAMSON, KEVIN44.10
1008641
02/19/10MCCORMACK, MELISSA54.67
1008642
1008643
02/19/10MCLAURIN, CHRISTOPHER364.00
100864402/19/10MCMAHON, MELISSA53.13
100864502/19/10MCMAHON, MICHAEL52.95
100864602/19/10MORIS, RACHEL80.00
100864702/19/10NORTHOUSE, KATHERINE23.25
100864802/19/10NWANOKWALE, EMMA56.19
100864902/19/10PIEPER, THEODORE18.75
02/19/10RONNING, ZACCEUS65.70
1008650
02/19/10ROSTRON, ROBERT474.53
1008651
02/19/10SCHMIDT, JOHN90.00
1008652
02/19/10VIMR, CAYLA50.75
1008653
02/19/10AUMOCK, KELLY63.00
1008654
02/19/10BUHR, KAYLA63.00
1008655
02/19/10DANIEL, BREANNA154.25
1008656
02/19/10DELACROIX, RYAN137.50
1008657
02/19/10EVERSON, SARAH56.00
1008658
02/19/10HER, KIM45.85
1008659
02/19/10HITE, ANDREA99.00
1008660
02/19/10LUHMAN, KAYLA63.00
1008661
02/19/10LUHMAN, LISA63.00
1008662
02/19/10PENN, CAYLA99.00
1008663
02/19/10PERCHYSHYN, ALLYSON56.00
1008664
02/19/10SELBY, JOSEPH63.00
1008665
02/19/10TUMM, SARA63.00
1008666
02/19/10TVEDT, KELLY63.00
1008667
02/19/10SCHULZE, KEVIN480.00
1008668
02/19/10SEPPI, LEAH210.25
1008669
02/19/10STEFFEN, MICHAEL174.00
1008670
507,254.31
Trans DatePosting DateMerchant NameTrans AmountName
TOTAL $48,959.03
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Agenda Item G2
AGENDA REPORT
TO:
Jim Antonen, City Manager
FROM:
Karen Guilfoile, Citizen Services Director
DATE:
March 2, 2010
SUBJECT: Knights of Columbus Council #4145 Temporary Gambling Permit
Resolution
Introduction
An application has been submitted for a temporary gambling permit by James D. Crews on
behalf of Knights of Columbus Council 4145, 3722 Centerville Road, Vadnais Heights. The
permit is for a raffle with the proceeds benefiting the Knights of Columbus Council 4145. The
event will be held at the Guldens Restaurant, 2999 Maplewood Drive on Wednesday, May 5,
2010 from 6:00 p.m. to 10:00 p.m.
In order for the State of Minnesota to issue a temporary gambling permit, approval of the
following resolution from the City is required:
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary permit for lawful gambling is approved for the Knights of Columbus Council 4145,
3722 Centerville Road, Vadnais Heights to be used on Wednesday, May 5, 2010 at Gulden’s
Restaurant, 2999 Maplewood Drive.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Recommendation
It is recommended that the Council approve the above resolution for a temporary gambling
permit for the Knights of Columbus Council 4145.
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AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
Michael Thompson, City Engineer/ Public Works Director
SUBJECT: Consider Approval of 2010 Gas and Diesel Fuel Contracts
DATE:
February 18, 2010
INTRODUCTION
The council will consider approving the 2010 gas and diesel fuel contracts with Yocum Oil.
DISCUSSION
Staff has worked closely over the past weeks with fuel providers to explore locking in gas and diesel prices
for the remainder of the year. In order to qualify for locking in prices a large supply contract is typically
required. The city partnered with other entities to meet the volume requirements. The City of Maplewood
only accounts for a small portion of the overall group.
Gas and diesel prices have been locked in for a 10 month period with fixed rates. For January and
February fuel was purchased off the rack and Yocum has always had the most competitive rates compared
to other fuel providers. The fuel contracts are a good deal for the City relating to lock-in rates and they also
provide the stability of knowing the total expenditures for the remainder of 2010 for fuel. A budget savings
is realized as discussed in the section below. The contracts are attached.
BUDGET
The City secured a price of $2.15/gallon for gas over a 10 month contract period (March-Dec) for 58,000
gallons. And shortly thereafter the City locked in diesel fuel pricing at $2.30 per gallon also for a 10 month
contract period (March-Dec) for 30,000 gallons.
The fuel prices were higher earlier in the year, but after price drops in both gas and diesel the rates were
quickly locked-in with Yocum Oil. A savings of over $20,000 will be realized over the 10 month contract
period given that $2.60/gallon was the budgeted allotment for 2010. This is in addition to the savings from
the first two months where rack prices were below the 2010 budgeted price per gallon.
RECOMMENDATION
It is recommended that the council ratify the 2010 gas and diesel fuel contracts with Yocum Oil.
Attachments:
1. Yocum Oil – 2010 Gas Contract (March-December)
2. Yocum Oil – 2010 Diesel Contract (March-December)
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AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
Michael Thompson, City Engineer/ Dep. Pubic Works Director
SUBJECT: Rice/36 Interchange Improvements, City Project 09-07, Resolution
Approving Plans and Authorizing Advertising for Bids
DATE:
February 25, 2010
INTRODUCTION
The public hearing for this project was held at 7:00 p.m. on Monday, February 22, 2010. The city
council ordered the improvement following the public hearing. Final plans and specifications for the
above referenced project have been completed and are ready to be advertised for bids by Ramsey
County.
BACKGROUND
The council ordered the project after conducting a public hearing on February 22, 2010 for the Trunk
Highway (TH) 36/Rice Street (CSAH 49) Interchange Improvements, Maplewood City Project 09-07.
The project is being led by Ramsey County and includes interchange and roadway reconstruction,
drainage, and utility improvements along Rice Street, County Road B West, Minnesota Avenue, and
County Road B2 West in the Cities of Maplewood, Roseville, and Little Canada.
The city needs to approve the plans for the project in order for the County to move forward towards
bidding and awarding a construction contract. The cities of Little Canada and Roseville are also
approving plans on a similar schedule.
BUDGET
The City of Maplewood’s share of the project cost is a minor portion of the $27 million project.
Maplewood is currently set to contribute approximately $120,000. The financing plan was adopted on
February 22, 2010 by the council reflecting this amount.
RECOMMENDATION
It is recommended that the city council approve the attached resolution for the Rice/36 Interchange
Improvements, City Project 09-07: Approving Plans and Authorizing Advertising for Bids.
Attachments:
1. Resolution Approving Plans and Advertising for Bids
2. Location Map
RESOLUTION
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on February 22nd, 2010, plans
and specifications for Rice/36 Interchange Improvements, City Project 09-07, have been prepared by
(or under the direction of) the County Engineer or its representative, who has presented such plans and
specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the city engineer.
2. The city clerk authorizes Ramsey County to prepare and cause to be inserted in the
official paper and in the Construction Bulletin an advertisement for bids upon the making of such
improvement under such approved plans and specifications. The advertisement shall be published
according to current standards prior to the date set for bid opening, shall specify the work to be done,
shall state that bids will be publicly opened and considered by Ramsey County with date, time, and
location. Only bids shall be considered if sealed and filed with a certified check or bid bond according
to Ramsey County’s set guidelines.
3. Ramsey County or its authorized agent are hereby authorized and instructed to receive,
open, and read aloud bids received at the time and place to be determined, and to tabulate the bids
received. The council will consider the award of a contract by providing bid concurrence at a regular
city council after the bids are opened and tabulated by the County.
Rice Street / TH 36 Interchange
DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and
data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.
SOURCES: Ramsey County (November 2, 2009), The Lawrence Group;November 2, 2009 for County parcel and property records data; November 2009 for
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AGENDA REPORT
TO:
Jim Antonen, City Manager
FROM:
Michael Thompson, City Engineer / Dep. Public Works Director
Scott Schultz, Utility / Fleet Superintendent
Lift Station No.8 Upgrades, Authorization to Proceed, City Project 10-01
SUBJECT:
DATE:
February 19, 2010
INTRODUCTION
The council will consider authorizing work to proceed in rehabilitating Lift Station No. 8.
DISCUSSION
The city owns and operates nine lift stations and is implementing a plan to make necessary upgrades.
Lift Station No.8, located east of Desoto Street and north of Larpenteur Ave., was built in 1985 and is
next in line for repairs. This sanitary sewer lift station receives flows from Sewer District No. 7. This
station is in need of upgrades to improve the pumping efficiency and decrease the annual maintenance
costs.
Currently this lift station operates as a dry well - wet well system. The pumps and valves are showing
increased inefficient operation, and are located in an undersized dry well, making it difficult to perform
necessary routine maintenance. This work is required to also prevent sewage backups and system
failures. The improvements to the lift station include renovating the current wet/dry well system to a
more maintenance friendly, cost effective submersible system. The station will be equipped with new
submersible pumps, new valves and valve vault, and new control cabinet.
BUDGET
As part of the adopted five year capital improvement plan (2010-2014), $150,000 is identified in years
2011, 2012, and 2014 ($450,000) to finish the lift station upgrades. The project is proposed to move
forward based on the condition of the lift station and also the availability of funds in the Sewer Fund.
Lift Station No. 8 is one of the last major refurbishments needed in the city and the Sewer Fund can
cover expenditures. The project cost is estimated to be approximately $260,000.00. If this project
proceeds, the capital outlay of $300,000 in the CIP (years 2011 and 2012) will be removed reflecting
the advance of the project.
RECOMMENDATION
It is recommended the council provide authorization to proceed with upgrades to Lift Station No.8 and
utilize the services of SEH, Inc. as the project engineer.
Attachments
1. Location Map
Lift Station #8
DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and
data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.
SOURCES: Ramsey County (February 1, 2010), The Lawrence Group;February 1, 2010 for County parcel and property records data; February 2010 for commercial
Agenda Item G6
AGENDA REPORT
TO:
James Antonen,City Manager
FROM:
Steve Lukin, Fire Chief
SUBJECT:Resolution Accepting Donations to the Fire Department
DATE:
February 22, 2010
INTRODUCTION
The fire department has received donations from the following in loving memory of Theodora
Lenzmeierand city council approval is required before these donationscan be accepted: $75.00
from Allina Medical System, $50.00 from Claude LaVallee and Guylaine Lescarbeau, $20.00 from
Larry Betterman, $50.00 from Laura and Mark Daniels, $10.00 from Lyle and LouAnne Krueger,
$35.00 from Ruby Young and Todd Hayne, $25.00 from Sharon Souba, $100.00 from Tarry Town
Village and $25.00 from Winnie Anderson.
RECOMMENDATION
I recommend that the city councilapprove to accept the donationsin the amount of $390.00 and
that the necessary budget adjustments be made so the funds can be expended by the fire
department as needed.
RESOLUTION AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and
personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if
so-prescribed, and;
WHEREAS, Allina Health System, Claude LaValle and Guylaine Lesacarbeau, Larry Betterman, Laura and
Mark Daniels, Lyle and LouAnne Krueger, Ruby Young and Todd Hayne, Sharon Souba, Tarry Town
Village and Winnie Anderson wish to grant the city of Maplewood the following: $390.00 and;
WHEREAS, Allina Health System,Claude LaValle and Guylaine Lesacarbeau, Larry Betterman, Laura and
Mark Daniels, Lyle and LouAnne Krueger, Ruby Young and Todd Hayne, Sharon Souba, Tarry
Town Village and Winnie Anderson have instructed that the City will be required to use the
aforementioned for: use by the fire department to directly improve the community in memory of
Theodora Lenzmeier, and;
WHEREAS, the city of Maplewood has agreed to use the subject of this resolution for the purposes and
under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a four-fifths majority of its governing body’s
membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood
City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as
may be requested or required.
The Maplewood City Council passed this resolution by four-fifths or more majority vote of its membership
on ________________________________, 20______.
Signed: Signed: Witnessed:
________________________ _________________________ __________________________
(Signature) (Signature) (Signature)
Mayor ____Chief of Fire City Clerk__________________
(Title) (Title) (Title)
________________________ _________________________ __________________________
(Date) (Date) (Date)
Agenda Item G7
AGENDA REPORT
TO
: James W. Antonen, City Manager
FROM:
Charles Ahl, Assistant City Manager
SUBJECT:
Approval to Change Term Expiration Date of Je Moua - Housing
Redevelopment Authority
DATE:March 2, 2010
INTRODUCTION/SUMMARY
On February 22, 2010, the City Council appointed Je Moua to fill the vacancy on the Housing
Redevelopment Authority created by Joshua Richter’s resignation. The agenda report for the
recommendation to appoint Mr. Moua incorrectly stated the term expiration date to be January 25,
2011. The correct term expiration date should be February 25, 2011.
RECOMMENDATION
It is recommended that the City Council motion to change Mr. Moua’s term expiration date from
January 25, 2011 to February 25, 2011.
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
DuWayne Konewko, Community Development and Parks Director
CarMax and Mogren Retail Addition – Annual Conditional
SUBJECT:
Use Permit Review
LOCATION: Highway 61 and Beam Avenue
DATE: February 26, 2010
INTRODUCTION
The conditional use permit (CUP) review for the CarMax Automobile Dealership and the
Mogren Retail Addition planned unit development (PUD) at the northeast corner of
Highway 61 and Beam Avenue are due for their annual review. This PUD allows the
commercial development of four sites that are part of the Mogren Retail Addition. The
CarMax dealership consists of used auto sales and auto repair which required a CUP by
city ordinance. Of the remaining three sites, Costco has been completed, but the city
has not received any proposals yet for the other two sites.
BACKGROUND
Project Background
December 12, 2006: The community design review board (CDRB) recommended
approval of the CarMax plans.
December 18, 2006: The city council approved a CUP for this PUD, the preliminary plat
and approved the design plans. The council also adopted a resolution ordering the
public improvements for the Mogren Retail Addition, which was then called the
CarMax/Mogren Addition.
January 9, 2007: The CDRB reviewed revisions to the building elevations and approved
those changes.
February 12, 2007: The city council approved the final plat.
January 14, 2008 and March 9, 2009: The city council reviewed the CUP for this PUD
and approved its continuance for another year.
Code Requirement
Section 44-1100 (a) of the city ordinances requires the periodic review of CUPs. This
ordinance allows the council to specify a specific term or an indefinite term for
subsequent reviews. Annual reviews are typical.
DISCUSSION
John J. McNamara IV, representing CarMax, informed staff that CarMax still plans on
building their facility. They originally indicated that they would build the Maplewood
dealership once they had their other Twin Cities locations in operation. These have not
yet been built, but CarMax has made a substantial investment in the Maplewood project
by their site preparation and still plans to build this facility once the economy improves.
Refer to Mr. McNamara’s letter.
The city should continue to review the CUP for CarMax and the PUD for the Mogren
Retail Addition each year to monitor them for progress and condition compliance.
RECOMMENDATION
Review the conditional use permit for the CarMax conditional use permit and the Mogren
Retail Addition planned unit development again in one year.
p:sec 3\CarMax\CarMax CUP Rev 2 10 te
Attachments:
1. Location Map
2. Project Site Plan
3. December 18, 2006 PUD Conditions
4. Letter from John J. McNamara IV dated February 2, 2010
2
3
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, December 18, 2006
Council Chambers, City Hall
Meeting No. 06-34
CONDITIONAL USE PERMIT RESOLUTION 06-12-156
FOR A PLANNED UNIT DEVELOPMENT
WHEREAS, CarMax and Bruce Mogren applied for a conditional use permit for a
planned unit development to develop a CarMax used-car dealership on the former
Country View Golf Course property;
WHEREAS, this permit applies to the northeast corner of Beam Avenue and
Highway 61. The legal description is:
Lot 1, CarMax/Mogren Addition
WHEREAS, the history of this conditional use permit is as follows:
1. On December 5, 2006, the planning commission held a public hearing.
The city staff published a hearing notice in the Maplewood Review and
sent notices to the surrounding property owners. The planning
commission gave everyone at the hearing a chance to speak and present
written statements. The planning commission recommended that the city
council approve this conditional use permit.
2. The city council reviewed this request on December 18, 2006. The
council considered the reports and recommendations of the city staff and
planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit revision because:
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City’s Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5
5. The use would generate only minimal vehicular traffic on local streets and
would not create traffic congestion or unsafe access on existing or
proposed streets.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. The development shall follow the plans date-stamped October 20, 2006, except
where the city requires changes. The director of community development may
approve minor changes.
2. The proposed construction must be substantially started within one year of
council approval or the permit shall end. The council may extend this deadline
for one year.
3. The city council shall review this permit in one year.
4. This approval permits the development of the CarMax site subject to the
conditions of the city council. The future development sites are not approved at
this time. The developers of these sites must submit all necessary applications
and materials for evaluation of those plans as required by the city ordinance.
5. If the watershed district allows their twin drainage pipes to be relocated above
grade as an open channel, the PUD shall also require that all developments
within the CarMax/Mogren Addition actively and regularly pick up all litter from
their parking lots to keep debris from entering this open channel.
6. The applicants shall comply with the requirements in the Engineering Plan
Review dated November 21, 2006, by Erin Laberee and Michael Thompson.
7. The applicants shall also comply with the requirements listed in these plan-
review reports as follows:
The Drainage and Wetland Report by DuWayne Konewko dated November
22, 2006.
The wetland and rainwater garden landscaping comments by Ginny Gaynor
dated November 22, 2006.
6
The watershed district comments by Tina Carstens dated November 21,
2006.
8. The outdoor vehicle storage area is allowed. The outward-facing façade of the
screening wall shall be brick to match the building.
9. The pervious paving method proposed within the shoreland boundary area
shall meet the requirements of the shoreland ordinance. This shall be subject
to the approval of the city engineer.
10. Vehicle transports shall not use public right-of-way for loading or unloading.
11. The site plan shall be revised for the city engineer’s approval relocating the
Highway 61 driveway to the north at County Road D. This driveway shall be
located as far east as possible. This driveway shall remain gated at all times
except when needed for vehicle test drives which is its proposed and permitted
use.
12. The dealership shall not store any materials or supplies on the outside of the
building, except for what they store in the dumpster enclosure.
13. The dealership shall only park vehicles on designated paved surfaces.
14. The applicants shall obtain any required permits from the Ramsey Washington
Metro Watershed District, Ramsey County and the State of Minnesota and
meet the requirements of those agencies.
15. The site plan shall be revised to move the driveway on Beam Avenue as far to
the east as possible. This revision shall be subject to the approval of the city
engineer.
16. The city engineer shall get the necessary approvals for wetland mitigation from
the watershed district as part of the public improvements needed for this
subdivision and development as stated in the report by DuWayne Konewko,
Environmental Management Specialist.
17. All buildings, paving, unneeded utilities, etc. within the proposed subdivision
shall be demolished and removed from the site by the applicants.
18. The applicants shall provide all development agreements, maintenance
agreements and escrows required by the city. These agreements shall be
executed and escrows paid before the issuance of building permits.
Seconded by Councilmember Cave Ayes-All
Councilmember Hjelle moved to approve the preliminary plat for the
CarMax/Mogren Addition, subject to the following conditions:
1. Signing of the following agreements with the city:
7
A maintenance agreement, prepared by the city, for the rainwater gardens,
ponds and sumps. The project plans shall clearly point out the
maintenance access route to each garden, pond and basin. The
developer/owner of the property will be responsible for all such
maintenance.
A development agreement with the city for the construction of the public
road within the development site that will connect Beam Avenue to County
Road D.
2. Revising the plat to rename all Outlot B with a lot and block number.
3. The applicants shall dedicate any easements that the city may require for
drainage and utility purposes.
4. The name of the street shall be subject to the approval of the city’s public
safety staff and city engineer.
5. The applicants shall pay the city escrow for any documents, easements and
agreements that the city engineer may require that may not be ready by the
time of plat signing.
6. The applicants shall comply with the requirements in the Engineering Plan
Review dated November 21, 2006, by Erin Laberee and Michael Thompson.
7. The applicants shall also comply with the requirements listed in these plan-
review reports as follows:
The Drainage and Wetland Report by DuWayne Konewko dated November
22, 2006.
The wetland and rainwater garden landscaping comments by Ginny Gaynor
dated November 22, 2006.
The watershed district comments by Tina Carstens dated November 21,
2006.
Seconded by Councilmember Cave Ayes-All
Councilmember Rossbach moved to direct the applicant provide a three
dimensional cad drawing of the building elevations for submission to the Design
Review Board for their approval based upon previous suggestions by the board
and city staff.
Seconded by Councilmember Cave Ayes-All
Councilmember Hjelle moved to adopt the following resolution ordering
improvement after a public hearing for the proposed public improvements for the
CarMax/Mogren Addition Improvements:
8
RESOLUTION 06-12-157
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
WHEREAS, a resolution of the city council adopted the 27th day of
November, 2006, fixed a date for a council hearing on the proposed public
improvements for the CarMax/Mogren Addition Improvements, City Project 06-
17.
AND WHEREAS, ten days mailed notice and two weeks published notice
of the hearing was given, and the hearing was duly held on December 18, 2006,
and the council has heard all persons desiring to be heard on the matter and has
fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, as follows:
1. That it is necessary, cost-effective and feasible, as detailed in the
feasibility report, that the City of Maplewood make public improvements to the
proposed CarMax/Mogren Addition Improvements, City Project 06-17.
2. Such improvement is hereby ordered as proposed in this council
resolution adopted the 18th day of December 2006.
3. The city engineer is designated engineer for this improvement and
is hereby directed to prepare final plans and specifications for the making of said
improvement.
4. The finance director is hereby authorized to make the financial
transfers necessary to implement the financing plan for the project. A project
budget of $4,416,000 shall be established. The proposed financing plan is as
follows:
Developer Assessments $ 3,394,600 (76.9%)
City of Maplewood – MSAS Bond Funds $ 517,550 (11.7%)
Ramsey County $ 292,550 (6.6%)
MnDOT $ 211,300 (4.8%)
Total $ 4,416,000
Seconded by Councilmember Cave Ayes-All
A Comment from Councilmember Rossbach for the record:
Although the Landform letter states otherwise, Councilmember Rossbach
clarified that this site does and will generate traffic onto local streets.
9
MEMORANDUM
TO:
James Antonen, City Manager
FROM:
Ron Cockriel, Historical Preservation Commission - Chair
SUBJECT:Historical Preservation Commission 2009 Annual Report
DATE:
February 22, 2010for the March 8, 2010 CC Meeting
INTRODUCTION
The Historical Preservation Commission (HPC) is submitting their annual report to the city council
for review.
2009 ANNUAL REPORT
Members
The HPC consists of seven members appointed by the city council. Membership terms are for
three years. The current membership is as follows:
Commissioner Membership Began Term Expires
Robert Creager 7-26-04 12-31-11
Lucille Aurelius 7-26-04 12-31-11
Richard Currie 7-26-04 12-31-11
Ron Cockriel 8-28-06 12-31-10
Al Galbraith 8-28-06 12-31-10
Peter Boulay 10-9-06 12-31-10
Caleb Anderson 2-25-08 12-31-10
On February 23, 2009, the city council re-appointed six commissioners to the HPC.
Commissioners Creager, Aurelius, Currie, Cockriel, Galbraith, and Boulay were re-appointed to two
and three year terms according to seniority to ensure staggering of term expiration dates.
Meetings
The HPC’s regularly scheduled meetings are the third Thursday of every month at 7:00 p.m. In
2009 the HPC held 10 meetings.
Reviews and Accomplishments
1. Reviewed the 2030 Comprehensive Plan.
2. Started an annual report of accomplishments to submit to the city council.
3. Set six goals for 2009 as follows: Obtain Certified Local Government Status; education of
history; repair the Gladstone informational kiosk; identify and recognize historic families,
identify and recognize the history of geographic features and sites; and, create a heritage
award.
4. Researched and worked towards obtaining Certified Local Government Status
a. Worked on amending the existing HPC ordinance
b. Identified significant historical sites
c. Mapped significant historical sites
d. Worked on completing a survey list of historical sites.
5. Reviewed following development proposals for historical preservation issues:
a. CUP for Mountain of Fire & Miracles at 2020 Rice St
b. Project from Mogren Brothers/Calco on White Bear Ave
c. CUP for Waldorf School at 70 County Road B East
d. CUP for FMHC T-Mobile at 1961 County Road C
e. CUP for Bruentrup Heritage Farm at 2170 County Road D
f. 40 Unit Building – Century Trails Apartment – CommonBond Communities
6. Repaired the Gladstone informational kiosk.
7. Worked on identifying and recognizing historic families.
8. Worked on identifying and recognizing the history of geographic features such as lakes and
site, etc.
9. Presented a proclamation and a time capsule to the city council.
10. Supported a resolution of support for the Maplewood Area Historical Society’s efforts & their
th
celebration events for the 10 anniversary of moving the buildings to create the Bruentrup
Heritage Farm.
Outside Activities
Several HPC members are also members of the Maplewood Area Historical Society. These HPC
members worked collaboratively on several society events such as:
Holiday & Spring Teas – Bruentrup Heritage Farm
Ice Cream Social – Bruentrup Heritage Farm
Ramsey County Fair
Johnny Appleseed Days – Bruentrup Heritage Farm
Halloween Hoedown – Maplewood Community Center
Barn Dance – Bruentrup Heritage Farm
Cemetery Tour – Forest Lawn Cemetery
Quilting Bee - Bruentrup Heritage Farm
Conclusion
The Maplewood Historical Preservation Commission is committed to promoting the use and
conservation of historic properties for the education, inspiration, pleasure and enrichment of the
citizens of this area.
RECOMMENDATION
Approve the 2009 Historical Preservation Commission annual report.
P:HPC 2009 Historical Preservation Commission Annual Report cc 3-8-2010 dgf
2
MEMORANDUM
TO:
James Antonen, City Manager
FROM:
David Fisher, Building Official
DuWayne Konewko, Community Development & Parks Director
SUBJECT: Historical Preservation Commission 2010 Goals
DATE:
February 22, 2010, for the March 8, 2010 CC Meeting
INTRODUCTION
On February 18, 2019, the Historical Preservation Commission (HPC) established their goals for
2010. The commission prioritized them as follows:
To guide them in setting these goals, the HPC referred to the Historical Resources Chapter in
the 2030 Comprehensive Plan and to the Historical Preservation Commission Ordinance
statement of public policy and purpose.
Goals
1. Continue to take all necessary measures to obtain Certified Local Government (CLG)
status:
a. Continue a historical site survey.
b. Complete the HPC ordinance amendments - to ensure HPC has oversight of
historical sites and that there is a public process in place when dealing with these
sites.
c. Apply to the State Historical Society for CLG status.
2. Continue education of history through events, publications and web.
3. Repair of Gladstone informational kiosk.
4. Continue to identify and recognize historic families.
5. Continue to identify and recognize the history of geographic features such as lakes,
landscapes, etc.
6. Create Heritage Award and develop criteria for awarding people or places for their work
in the field of history or for their historic character.
7. Continue to add links to the city website from the Maplewood Area Historical Society,
Minnesota State Historical Society and other public websites.
8. Have guest speaker from a historical site give historical presentation to the commission.
9. Identify books, articles and media about Maplewood. Work with the Maplewood Library
to provide the books, articles and media to the public.
10. Review photo of demolished buildings throughout the year and make it part of the HPC’s
annual report.
11. Continue to promote, collaborate and work with the Maplewood Area Historical Society.
RECOMMENDATION
Approve the Historical Preservation Commission 2010 goals.
P:HPC 2010 Goal for cc 3-8-10 dgf
2
AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
DuWayne Konewko, Community Development and Parks Director
Jim Taylor, Recreation Program Supervisor
SUBJECT:Approval of Goodrich Field #2 Backstop Replacement
DATE:
February 25, 2010
INTRODUCTION
The Parks and Recreation Commission and city staff have identified the replacement of the
backstop at Goodrich Park Field #2 as critical to the continued operations of the recreation
division program as well as to meeting the needs of the residents.
.
BACKGROUND
The backstops at Goodrich Park were installed in 1977 and are very much in need of
improvement. In previous years, multiple repairs have needed to be made by park maintenance
staff to keep the backstops functional.
DISCUSSION
Goodrich Park is an integral part to Maplewood’s recreation programs. During the 14 week
summer softball program, over 100 adult teams play more than 50 games per week. Each team
typically has 13 or 14 players which translates to well over 1,300 players on these fields each
week. The fall softball program, which is not quite as large as the summer program, has 40 plus
teams, and 500 plus players playing approximately 50 games per week for five weeks.
It is important to recognize the significance of this program in the recreation program budget.
The summer and fall adult softball programs annually produce in the neighborhood of $72,000
in revenue with $32,000 in expenditures. The $40,000 of excess revenue provides a vital
subsidy to overhead costs of non-revenue producing recreation programs. It is essential to
recognize that adult softball operates in a competitive market and the city needs to provide safe
and attractive facilities to compete with surrounding communities.
Staff has secured two bids for the replacement of the backstop at Goodrich Park Field #2. The
low bid of $17,400.00 for this project is from Able Fence Inc. (See Attachment 1)
FUNDING
In CIP Project PM07.010 for Community Field Upgrades, the city has budgeted $60,000 of
general levy money for 2010 projects with $25,000 of that budgeted for the replacement of one
backstop at Goodrich Park.
RECOMMENDATION
Staff recommends the council approves the Community Development and Parks Director to
enter into a contract with Able Fence Inc. for the replacement of the Goodrich Park Field #2
Backstop in the amount of $17,400.
Attachments
1. Bids form Able Fencings and Keller Fence Company
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AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
DuWayne Konewko, Community Development and Parks Director
SUBJECT:Approval of Resolution Supporting the Trout Brook Trail Master Plan
DATE:
March 2, 2010 for March 8, 2010 Council Meeting
INTRODUCTION
The Metropolitan Council’s 2030 Regional Parks Policy Plan identified the Trout Brook trail as a
regional trail addition to the Regional Park System. This Trail is also in the City of Maplewood’s
2030 Comprehensive Plan as a proposed future trail connection. (See Attachment 1)
.
BACKGROUND
Ramsey County and the City of Saint Paul have prepared a joint Regional Trail Master Plan for
the Trout Brook Trail that is consistent with the Ramsey County Parks and Recreation System
Plan as well as the City of Maplewood’s 2030 Comprehensive Plan. Staff will bring back
discussions on Maplewood’s alignment options with the Parks and Recreation Commission and
for City Council approval at future meetings.
RECOMMENDATION
It is recommended that the City Council approve the attached resolution for the Trout Brook
Regional Trail Master Plan. (See Attachment 2)
Attachments
1. Trout Brook Regional Trail Proposed Alignment
2. Resolution Approving Trout Brook Trail Master Plan
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RESOLUTION APPROVING TROUT BROOK TRAIL MASTER PLAN
Whereas, The City of Maplewood in its 2030 Comprehensive Master Plan
recognizes the Trout Brook Trail as a significant regional and local trail connection; and
Whereas, The Metropolitan Council’s 2030 Regional Parks Policy Plan, as
adopted on June 9, 2005, identified the Trout Brook Trail as a regional trail addition to
the Regional Park System and identified Ramsey County and the City of St. Paul as joint
implementing agencies for the trail: and
,
WhereasIn order to qualify for regional park capitol funding, Ramsey County,
City of Maplewood, and the City of Saint Paul are required to prepare a joint Master Plan
for the trail that addresses the specific elements prescribed by the Metropolitan Council’s
Regional Park Policy Plan; and
Whereas, Ramsey County, City of Maplewood, and the City of Saint Paul have
prepared a joint Regional Trail Master Plan for the Trout Brook Trail that is consistent
with the Ramsey County Parks and Recreation System Plan which has been approved
by the Ramsey County Board of Commissioners, and the Maplewood Parks and
Recreation Commission; and
Whereas, The Trout Brook Regional Trail Master Plan has been approved by the
City of Saint Paul, Ramsey County Board of Commissioners, Ramsey County Parks
Commission, and the Maplewood Parks and Recreation Commission;
Now, Therefore, Be it Resolved, that the Maplewood City Council approves the
Trout Brook Regional Trail Master Plan, dated October 2009, for submittal to the
Metropolitan Council.
Adopted this ___ day of _____________, 2010
__________________________________ _________________________________
Mayor City Clerk
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MEMORANDUM
TO:James Antonen, City Manager
FROM:Matt Ledvina,Community Design Review Board Chair
Community Design Review Board 2008 Annual Report
SUBJECT:
DATE:February 9, 2010
INTRODUCTION
Annually the community design review board (CDRB) reports the board’s actions and activities for
the city councilfor the previous year. In 2009, the CDRB reviewed the following 18 items during its
11 meetings:
Type of ProposalReviewed
#
New Development Proposals
4
1.Feed Products,North Office Building (1300 McKnight Road)
2.Mogren Office Building (South of 2607 White Bear Avenue)
3.Century Trails Senior Apartments (Benet Road and Monastery Way)
4. T-Mobile Telecommunications Monopole (1961 County Road C East)
Expansions/Remodels
2
1.The Minnesota Waldorf School (70 County Road B East)
2.Ramsey County Park Shelters (Several locations)
Miscellaneous Reviews and Actions 4
1.Amendment to the CDRB Rules of Procedure
2.Sign Code Amendments
3.Ashley Furniture Comprehensive Sign Plan Amendment (1770 County Road D)
4.Panera Bread Comprehensive Sign Plan Amendment (2515 White Bear Avenue)
Type of Proposal, continuedReviewed
#
Special Projectsand Presentations8
1.2008 Annual Report
2.2030Comprehensive PlanUpdate
3.Sustainable Maplewood
4.University of Minnesota Urban Management Program
5.Commission Handbook Review
6.Vegetation Guidelines for Maplewood
7.Questions for CDRB Membership Interviews
8. 2009Summer Tour
Total18
COMPARATIVE INFORMATION
YearNumber of Items Reviewed
200325
200425
200527
200633
200727
2008 15
200918
MEMBERSHIP
The CDRB consists of five members appointed by the city council. Membership terms are for two
years, with extensions for additional terms approved by the city council. The current membership
is as follows:
Board MemberMembership BeganTerm Expires
Ananth Shankar8/8/941/1/12
Matt Ledvina3/10/971/1/11
Matt Wise2/12/071/1/12
Jason Lamers5/26/091/1/12
Michael Mireau5/26/091/1/12
The terms of Linda Olson, Matt Ledvina and John Demko officially expired on January 1, 2009.
The council reappointed Matt Ledvina on January26, 2009,whose membership will now end on
2
January1, 2011. Linda Olsonand John Demko did not seek reappointmentbut served until the
appointment of new members.On May 11, 2009, the city council appointed Jason Lamers and
Michael Mireau to two-year terms on the CDRB. The terms of Ananth Shankar and Matt Wise
officially expired on January 1, 2010. The city council reappointed Ananth Shankarand Matt Wise
to two-year terms.
DISCUSSION
2009 Actions/Activities
In 2009, the CDRB reviewed 18 items,around the same number of reviews as2008. The types of
reviews by the CDRB leaned toward administrative projects and code amendments, which is a
reflection of the state of the economy and its effect on Maplewood. The slowdown in the economy
has given the CDRB a perfect opportunity to plan for future development. The CDRB expects this
type of workto continue into 2010. The CDRBreviewed onenew housing project that will work to
increase housing options within the city. The Century Trails Senior Apartmentsproject will add 40
new senior housing residential units. The CDRBalso worked on several key commercial and
institutionalprojects in the city. The CDRB has consistently demonstrated keen interest and skill
in their reviews of these development projects to ensure they are of the quality of design and
materials that complement the surrounding areas and improves a site’s aesthetics.
Another reason for the drop in reviews is that the city has seenthe amount of vacant land available
for new developments diminish. In addition, many of the projects that occurred in 2009 were
smaller in nature allowing citystaff to processmany of the city’s remodels and additions as 15-day
reviews, as allowed by code, rather than the more formal review by the CDRB. Because of the
developed nature of the city, many of the new commercial and residential developments reviewed
by the CDRB are either redevelopment of existing buildings or in-fill development. The CDRB will
continue to be a vital advisory board to the city council in the future, particularly with more
redevelopment and in-fill development projects on the horizon.
The CDRB has worked extensively on the city’s sign code for the past few years including
recommending approval in 2009. The council adopted the majority of the sign code amendments
on January 25, 2010. The city council also adopted the 2030 Comprehensive Plan, another long-
termprojectin which the CDRB contributed, on January 25, 2010.
2010Activities
In addition to itsdesign review duties, the CDRB lists these potential activities for 2010:
1.Have in-service training sessions or provide educational materials for the CDRB. Training topics
might include sessions about in-fill development, development review process, and
sustainable/green development.
2.The CDRB would like to have a work session where the board can learn more about sustainable
building design. The CDRB would like to review what sustainable building plans, site plans and
other documents should look like. In addition, the CDRB would like to have someguidance as to
what are feasible and cost-effective solutions for sustainable building design.
3
3.The CDRB would like to start developing an identity or architectural theme for different parts of
the city. As part of this, the CDRB would like to identify undeveloped areas or redevelopment
opportunities where these standards could be implemented.
4.Develop policy guidelines for vegetation use along public rights-of-way.
CONCLUSION
In 2010, the CDRB will continue its dedication to the quality design of buildings and developments,
ensuring a high quality of life for the citizens of Maplewood.
RECOMMENDATION
Approve the CDRB’s 2009 annual report.
P\com-dev\community design review board\annual report (2009)
4
MEMORANDUM
TO:
James Antonen, City Manager
FROM:
DuWayne Konewko, Community Development and Parks Director
Ginny Gaynor, Maplewood Natural Resources Coordinator
SUBJECT: Resolution of Appreciation for Fish Creek Natural Area Greenway
Ad-Hoc Commissioners
DATE:
March 1, 2010 for March 8, 2010 Council Meeting
INTRODUCTION
Attached is a resolution of appreciation for Fish Creek Natural Area Greenway Ad-Hoc
Commissioners. Commissioners served the city from July 10, 2009 through February 8, 2010.
COMMITTEE ACTION
The Fish Creek Natural Area Greenway Ad-Hoc Commission was established in 2009 by
Maplewood City Council to develop recommendations for protection and passive recreation in
the Fish Creek Natural Area Greenway. Commissioners held several meetings, solicited public
input, and presented their recommendations at a February 1, 2010 city council workshop.
Council approved the recommendations on February 8, 2010.
Under the leadership of Chair Ginny Yingling, the commission was able to complete its work in
seven months. In addition to input from residents, the commission solicited input from staff and
officials from adjacent communities and several other interested organizations.
RECOMMENDATION
Staff recommends City Council adopts the attached resolution of appreciation for Fish Creek
Natural Area Greenway Ad-Hoc Commissioners.
Attachment:
Resolution of Appreciation
Attachment1
RESOLUTION NO.
_____
CITY OFMAPLEWOODMINNESOTA
,
RESOLUTION OF APPRECIATION FOR FISH CREEK
NATURAL AREA GREENWAY AD-HOC COMMISSIONERS
WHEREAS
the following individuals were members of the Fish Creek Natural Area
Greenway Ad-Hoc Commission:
Cliff Aichinger
Ron Cockriel
John Moriarty
Carolyn Peterson
Ginny Yingling
WHEREAS
the commission served the city from July 10, 2009 to February 8, 2010; and
WHEREAS
commissioners researched options for protecting natural resources and
opportunities for passive recreation in the Fish Creek Natural Area greenway; and
WHEREAS
commissioners developed recommendations and presented them to city
council; and
WHEREAS
commissioners have freely given their time and energy, without compensation
from the city, for the betterment of the City of Maplewood; and
WHEREAS
commissioners have shown dedication to their duties and have contributed
their time, knowledge, and thoughtfulness to benefit the City;
NOW, THEREFORE, IT IS HEREBY RESOLVED
for and on behalf of the City of
Maplewood, Minnesota and its citizens, that Fish Creek Natural Area Greenway Ad-Hoc
Commissioners are hereby extended our gratitude and appreciation for their dedicated
service.
I certify that the above resolution was adopted by the City Council of the City of Maplewood,
Minnesota, on ___________________________.
SIGNED: WITNESSED:
_________________________________ __________________________________
(Signature) (Signature)
Mayor ___________________________ City Clerk___________________________
__________________________ (Date) ____________________________ (Date)
MEMORANDUM
TO:
James Antonen, City Manager
FROM:
DuWayne Konewko, Community Development and Parks Director
Ann Hutchinson, Lead Naturalist
SUBJECT:
Approval of Resolution Accepting Donation to Maplewood Nature Center
DATE:
March 1, 2010 for March 8, 2010 Council Meeting
INTRODUCTION
thth
The Maplewood Nature Center conducts an annual educational program for 4 through 6
grades, entitled “Where Two Worlds Meet,” which teaches children about the cultural and
natural history of Minnesota in the year 1800. The nature center relies on volunteer
contributions of time and donations to conduct the program.
A number of historic replica items worth approximately$2,000 in value was donated to the
nature center for use in this program by volunteer Jim Krache. Jim has been collecting various
items such as replica period axes, beads, clothes, and furs that are used as teaching props in
the program.
Minnesota State Statute 465.03 states that gifts to municipalities shall be accepted by the
governing body in the form of a resolution by a two-thirds vote.
CONSIDERATION
Approve the following resolution accepting the donation of these fur trade items worth $2,000.
RESOLUTION
ACCEPTANCE OF DONATION
WHEREAS
the City of Maplewood and the Community Development and Parks Department
has received a donation of fur trade items worth $2,000 for educational use at the nature center;
NOW, THEREFORE, BE IT RESOLVED
that the Maplewood City Council authorizes the City of
Maplewood and the Community Development and Parks Department to accept this donation.
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MEMORANDUM
TO:
James Antonen, City Manager
FROM:
Molly Wellens, RS, Health Officer
DuWayne Konewko, Community Development and Parks Director
SUBJECT:
Approval of the Delegation Agreement with the Minnesota Department of Health
DATE:
March 3, 2010 for March 8, 2010 Council Meeting
INTRODUCTION
The Commissioner of Health is responsible for the regulation of Environmental Health services
(which include food, beverage, and lodging facilities, and public swimming pools) and Non-
Community Water Supplies (wells). Minnesota Chapter 145A.07 allows the Commissioner of
Health to delegate the responsibility of regulating all or some of these facilities to local (city or
county) agencies. This responsibility has been delegated by the Commissioner to 42 local
agencies. Maplewood is one of these delegated agencies. The current Delegation Agreements
are more than 2 (two) decades old. All agencies wishing to continue providing delegated
services must sign the new agreement(s) by June 30, 2010.
The City of Maplewood has approximately 125 food and beverage establishments, 21 public
swimming pools, 4 lodging facilities, and 2 non-community water (well) licenses.
DISCUSSION
The existing Environmental Health Delegation Agreement was written in 1987. In 1998 the
Agreement was amended to include the adoption of the new food code. In 2002 the Minnesota
Food Safety Partnership recommended a new Delegation Agreement that would better reflect
new practices and the current Minnesota Food Code. The Minnesota Department of Health
then created a Delegation Agreement Advisory Council to revise the Agreement. The Council
was formed based on nominations from local agencies and stakeholder groups, including a
cross section of delegated agencies and industry representatives.
Key changes to the Delegation Agreement include:
1. Application of FDA standards.
2. Emergency Planning Requirements
3. Emphasis on Risk-Based Inspections
4. Program Uniformity
5. Staff Qualifications
6. Food Code Revision
7. Self Assessment
8. Data Sharing
The Non-Community Water Supplies Delegation Agreement was also signed in 1987. The 1987
Agreement only states that an annual water sample is required. However, local agencies have
assumed all Safe Drinking Water Act responsibilities such as sanitary surveys, technical
assistance, repeat sampling, and compliance/enforcement. The new Delegation Agreement
that is being offered reflects all of the duties being done by the local agencies. The Minnesota
Department of Health will not have the language of the Non-Community Water Supplies
Delegation Agreement finalized until May. MDH is hopeful that local agencies will still move
along with approving the Delegation Agreement and signing it by June 30, 2010 since this
agreement mirrors the Environmental Health Delegation Agreement.
The City of Maplewood has the capacity and expertise to effectively provide environmental and
public health services at the local government level.
RECOMMENDATION
Staff recommends City Council renews the new Delegation Agreement with the Minnesota
Department of Health for Environmental Health services (food, beverage, and lodging facilities
and public swimming pools).
Attachment: Delegation Agreement with the Minnesota Department of Health for Environmental Health Services
Delegation Agreement Between _______________ and
Minnesota Department of Health
This Agreement, effective on the first day of _____, 20__, is between the State of Minnesota
acting through its Commissioner of Health (“Minnesota Department of Health” or “MDH”) and
the _____________________ [board of health or other jurisdiction] (“Board”).
1. AUTHORITY AND DELEGATION
1.1 MDH, charged with protecting the public health under Minnesota Statutes,
Chapters 144, 157, and 327, has the duty to inspect, license, and regulate: food,
beverage, and lodging establishments; public pools and related facilities; youth
camps; manufactured home parks and recreational camping areas.
1.2 Minnesota Statutes, Section 145A.07, Subd. 1 authorizes MDH to enter into an
agreement to delegate these duties to the Board. MDH delegates its authority to
the Board according to this Agreement but nevertheless remains ultimately
responsible for the performance of these duties under Minnesota Statutes, Section
145A.07, Subd. 3(h).
1.3 The Board, having jurisdiction over _______________________ [description of
jurisdiction], accepts this delegation and agrees to the terms of this Agreement
regarding inspection and licensing of regulated establishments and enforcement of
the applicable laws for the purpose of preventing and abating public health risks.
MDH - EHS Delegation Agreement, 6/26/2009
- 1 -
2. SCOPE
2.1 Delegated Responsibilities: This delegation applies to the following regulated
areas as indicated by the checked boxes:
A. Food, Beverage, and Lodging Establishments, as defined in and governed
by Minnesota Statutes, Chapter 157 and Minnesota Statutes, Chapter 327,
Minnesota Rules, parts 4626.0010 to 4626.1870, and Minnesota Rules,
parts 4625.0100 to 4625.2300;
B. Food Manager Certification requirements for food establishments, as
defined in and governed by Minnesota Rules, parts 4626.2000 to
4626.2010;
C. Manufactured Home Parks and Recreational Camping Areas, as defined in
and governed by Minnesota Statutes, Sections 327.14 to 327.28, and
Minnesota Rules, parts 4630.0200 to 4630.2210;
D. Youth Camps, as defined in and governed by Minnesota Statutes, Sections
144.71 to 144.74, and Minnesota Rules, parts 4630.2300 to 4630.4700;
E. Public Pools, as defined and governed by Minnesota Statutes, Section
144.1222, and Minnesota Rules, parts 4717.0150 to 4717.3970.
F. Variances to Minnesota Rules for:
(1) Lodging, as specified in Minnesota Rules, part 4717.7000, subpart
1 (D);
(2) Manufactured home parks and recreational camping areas, as
specified in Minnesota Rules, part 4717.7000, subpart 1 (E);
(3) Youth camps, as specified in Minnesota Rules, part 4717.7000,
subpart 1 (F); and
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(4) Food establishments, as specified in Minnesota Rules, parts
4626.1690 to 4626.1715.
2.2 Responsibilities not delegated: MDH retains exclusive authority for the following
areas:
A. License renewal under Minnesota Statutes, Section 157.16, Subd 2, except
as specified in paragraph 3.2(C) 1 of this agreement;
B. Certification of food managers under Minnesota Statutes, Section 157.16,
Subd. 2(a) and Minnesota Rules, parts 4626.2015 to 4626.2025;
C. Establishment fees under Minnesota Statutes, Section 157.16, Subd 3,
except as specified in paragraph 3.2(C) 1 of this agreement;
D. Collection of the Statewide Hospitality Fee, under Minnesota Statutes,
Section 157.16, Subd. 3(a).
E. Public swimming pool plan review and approval under Minnesota Rules,
parts 4717.0310 and 4717.0450; and
F. Variances for public swimming pools, as defined in Minnesota Rules, part
4717.7000, subpart 1 (F).
3. TERMS OF THE AGREEMENT
3.1 MDH’s Responsibilities:
A. General
(1) Beginning on _________, and through the duration of this
Agreement, MDH will not enforce the statutes and rules stated in
paragraph 2.1 in the Board’s jurisdiction, except as stated in this
Agreement or at the request of the Board.
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(2) To ensure consistent regulation and enforcement statewide, MDH
will review the Board’s ordinances or proposed changes to existing
ordinances and provide a written response. MDH will review and
provide comments within 30 days of receipt of the proposed
ordinance language being submitted to MDH.
(3) MDH will coordinate a review of the Minnesota Food Code
(Minnesota Rules, part 4626) following the release of each new
Food and Drug Administration Model Food Code or Supplement.
(4) MDH will evaluate the Board’s compliance with the delegation
agreement to ensure that its programs are adequate to assure
compliance by regulated parties with the standards and
requirements established in the statutes and rules stated in
paragraph 2.1.
(5) MDH staff will be available to advise the Board regarding issues
covered under this Agreement.
(6) MDH will refer to the Board any complaints that MDH receives
concerning matters under the Board’s jurisdiction.
B. Illness Investigation and Response
(1) MDH will maintain an emergency communication system for
notifying and communicating with the Board, local boards of
health, industry, and others about serious threats to food safety and
public health.
(2) MDH will lead epidemiological surveillance and investigations
and will consult with the Board as necessary during investigations.
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(3) MDH will summarize and report the results of epidemiological
investigations.
C. Training and Technical Assistance
MDH will offer to the Board training and consultation for program areas
listed under the SCOPE throughout the duration of this Agreement.
3.2 Board’s Responsibilities:
A. Regulatory Authority
(1) The Board must have ordinances that incorporate the requirements
of the statutes and rules stated in paragraph 2.1, items (A), (B),(C),
(D), and (E) for licensing, inspection and enforcement authority.
As stated in Minnesota Statutes, Section 145A.05, Subd. 1,
ordinances may not conflict with or be less restrictive than the
relevant Minnesota Statutes or Rules.
(2) Ordinances must establish authority for enforcement and describe
actions to ensure compliance.
(3) The Board may not enact or amend any ordinance related to the
statutes and rules stated in paragraph 2.1 (except fee provisions)
without MDH’s prior review of and comment on the proposed
ordinance language. Within 30 days of promulgation of any new
or amended ordinance that is within the scope of this Agreement,
the Board will provide MDH with a copy of the new or amended
ordinance.
B. Trained Regulatory Staff
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(1) The Board will maintain qualified inspection personnel, as defined
in this section, to enforce the statutes, rules, and local ordinances
encompassed in this Agreement.
(2) Inspections required in Minnesota Statutes, Chapter 157 and
Minnesota Rules, parts 4630.2210 and 4630.1900 must be
performed by Environmental Health Specialist/Sanitarians who
possess the qualifications stated in Minnesota Rules, parts
4695.2500 to 4695.2800. These qualifications include:
(a) Current registration with the State as Environmental Health
Specialist/Sanitarian; or
(b) Possession of a baccalaureate or post baccalaureate degree
in environmental health, sanitary science, sanitary
engineering, or other related environmental health field that
includes at least 30 semester or 45 quarter hour credits in
the physical or biological sciences; and registration as an
Environmental Health Specialist/Sanitarian within 2 years
from the date of appointment.
(3) Inspections in excess of those required in Minnesota Statutes,
Chapter 157 and Minnesota Rules, parts 4630.2210 and 4630.1900
may be performed by less qualified staff who must:
(a) be enrolled in a baccalaureate or post baccalaureate
degree program in environmental health, sanitary
science, sanitary engineering, or other related
environmental field; and
MDH - EHS Delegation Agreement, 6/26/2009
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(b) be supervised by a registered Environmental Health
Specialist/Sanitarian.
(4) If the Board’s inspection staff consists of a single person, that
person must be a fully qualified Registered Environmental Health
Specialist/Sanitarian.
(5) The Board will prepare and submit to MDH on an annual basis, a
staffing plan to assure adequate program coverage. The staffing
plan may include mutual aid agreements, cooperative agreements
or other tools to address staffing shortages, or the need for
additional staff during emergencies or special circumstances.
(6) The Board will notify MDH in the event of unexpected staff
changes leading to inadequate or unqualified staffing. MDH may
perform a program evaluation under the following circumstances.
(a) If the Board has inadequate or unqualified staffing,
the Board remains responsible for providing both
routine and emergency services covered by this
Agreement.
(b) If the Board has inadequate or unqualified staffing:
(i) Within 10 business days of the staff’s
departure, the Board must submit a written
plan for providing routine and emergency
services until qualified staff are hired. This
plan must include the name, credentials and
contact information for staff performing
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delegated duties. MDH will provide written
approval or rejection of the plan within 10
business days of receipt.
(ii) While the Board has inadequate or
unqualified staffing, the Board must submit
to MDH on a monthly basis, inspection
reports for all inspections conducted during
the previous 30 days.
(iii) The Board will have 180 days from the time
of the staff’s departure to hire qualified staff.
If qualified staff cannot be hired within 180
days, MDH will terminate the Agreement
and immediately begin providing routine
and emergency services in the Board’s
jurisdiction.
(7) If the Board is a Community Health Board, the Board may enter
into agreements with other qualified persons to carry out its
delegated duties, as stated in Minnesota Statutes, Section 145A.04
subd. 5 and Minnesota Statutes 145A.07 subd. 3(d). Before the
parties enter into such an agreement, the Board must obtain
MDH’s written approval.
C. Risk-Based Inspections and a Uniform Inspection Program:
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(1) The Board must license each establishment on an annual basis. The
Board will establish reasonable license fees in accordance with
Minnesota Statutes, Section 145A.04, Subd. 4(c).
(2) The Board must classify and inspect each:
(a) food, beverage, lodging, and pool establishment according
to the inspection frequency and risk category as stated in
Minnesota Statutes, Section 157.20; and
(b) manufactured home park and recreational camping areas
according to Minnesota Rules, parts 4630.2210 and
4630.1900.
(3) The Board will conduct inspections, respond to complaints, and
document follow-up activities. The Board must:
(a) identify and address hazards;
(b) incorporate education into the inspection process; and
(c) promote active managerial control concepts in food
establishments.
(4) The Board may submit to MDH a written proposal for alternative
inspection methods and practices, in accordance with Minnesota
Statutes, Section 157.20, Subd. 4, for use in the Board’s
jurisdiction.
(5) The Board’s inspection staff must maintain inspection reports that
include, at a minimum, the following elements: identification of
health and safety violations, corrective actions, enforcement
actions, follow-up activities, and complaint response.
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(6) For every licensed establishment, the Board must provide, at a
minimum, the following information to MDH by March 31 of each
calendar year in a format to be negotiated:
(a) Type of facility (e.g., food establishment, MHP, etc),
establishment name, establishment address, and risk
category of each licensed establishment;
(b) All hazards emergency contact name and information for
each licensed establishment; and
(c) Establishment owner name and/or establishment operator
name for each establishment.
(7) The Board must review plans for new construction, renovation, or
conversion of licensed establishments.
(8) The Board may grant variances as stated in paragraph 2.1, item (F)
of the SCOPE, and must submit to MDH a copy of each variance
within 30 days of the variance being granted.
(9) The Board agrees that MDH may accompany the Board’s staff in
their work, make independent assessments of risk factors or
hazards, and perform program activities in consultation with the
Board as circumstances warrant.
D. Illness Investigation and Response:
(1) The Board will investigate and document illness and injury reports
according to Minnesota Statutes, Section 145A.04, Subd. 6, using a
protocol approved by MDH.
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(2) The Board will record and transmit all foodborne illness
complaints to MDH within one business day via fax, phone, or an
approved electronic method. The report must contain the contact
information for both the complainant and the establishment.
(3) The Board will have qualified staff available for emergency
coverage on a 24-hour a day basis and provide an after-hours
contact number to MDH.
E. Compliance and Enforcement:
(1) The Board will seek compliance by using the enforcement tools
specified in ordinance and written policies and procedures. If the
Board’s initial enforcement actions fail to achieve compliance, the
Board will exert its enforcement authority by undertaking one or
more of the following significant actions:
(a) Seeking injunctions under Minnesota Statutes, Section
145A.04, Subd. 9;
(b) Referring the matter to the Board’s legal counsel to initiate
criminal or administrative actions against noncompliant
parties; and
(c) Pursuing other enforcement mechanisms such as license
revocation.
(2) The Board will document each violation it investigates including
the date of discovery, nature of the violation, any enforcement
action taken, and the resolution of the violation. The Board will
retain this data according to the Board’s record retention policy.
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Upon request, the Board must forward to MDH a written summary
of such significant enforcement actions as those referenced in
paragraph 3.2 E (1)(a – c). This summary will be forwarded to
MDH within 30 days of receipt of MDH’s request.
F. Industry and Community Relations:
The Board must actively participate in work groups, advisory boards, or
committees that foster communication and information sharing to improve
public health outcomes in the program areas as stated in paragraph 2.1.
G. Program Support, Resources, and Assessment:
(1) The Board will conduct a self-assessment using the materials
known as the “Program Evaluation Protocol and Tools” at least
once every three years. The Board will provide MDH with the
written results of the program self-assessment at least 30 days prior
to MDH’s regularly scheduled, program evaluation conducted
under Section 4 below.
(2) The Board must make its program records available to MDH upon
request.
(3) The Board must maintain all licensing and inspection information
in an electronic format and make it available to MDH upon
request. The Board will cooperatewith MDH to establish a
compatible system that allows efficient sharing of electronic
licensing and inspection data.
4. MDH ASSESSMENT OF BOARD’S PERFORMANCE
4.1 Program Evaluation:
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A. MDH will evaluate the Board’s performance for compliance with this
Agreement using the materials known as the “Program Evaluation
Protocol and Tools”. MDH will limit its evaluations to no more than one
formal evaluation per year, and no less than one formal evaluation every
five (5) years, except when the performance of the Board warrants more
frequent evaluation.
B. MDH will use the following criteria for evaluating the Board’s
performance:
(1) Whether the Board has exercised the regulatory authority delegated
to it under this Agreement by adopting ordinances covering the
duties of licensing, inspection, reporting and enforcement of the
statutes and rules stated in paragraph 2.1.
(2) Whether the Board has established a written procedure for
licensing, inspecting, and enforcement for all establishments in the
jurisdiction regulated by the statutes and rules stated in paragraph
2.1(A), (C), and (D).
(3) Whether the Board has inspected, licensed or permitted all such
establishments according to requirements in statute, rule, or
ordinance.
(4) Whether the Board has enforced the statutes, rules and ordinances
to remove the risk to the public in a manner that corresponds to the
circumstances of the risk involved. MDH will evaluate this factor
according to the following criteria:
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(a) Whether the Board has identified and documented
violations of statutes, rules, and ordinances; and
(b) Whether the Board has determined a reasonable and
appropriate time period for a violator to remove a hazard,
has taken appropriate enforcement measures, and can
assure MDH that the hazard has been removed.
C. MDH will report its evaluation findings in writing to the Board within 60
days after completion of the evaluation. MDH’s report will assess the
Board’s performance to be one of the following:
(1)Acceptable, which may take one of two forms: Acceptable; or
AcceptableWith Improvements Needed, meaning the Board must
make specific improvements that are enumerated in the report,
within a timeframe that is mutually agreed upon by the Board and
MDH;
(2)Conditionally Acceptable, meaning that immediate, priority
improvements are required. The Board must submit a written plan
of correction within 30 days.The plan must include a timetable for
correction and must be approved by MDH. Conditionally
Acceptablestatus may be resolved in one of two ways:
(a) The Board may be reassigned to Acceptable status if the
Board makes needed improvements according to its written
plan; or
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(b) The Board may be reassigned to Unacceptable status if the
Board fails to provide a written plan of correction, or fails
to make corrections according to the written plan.
(3)Unacceptable, meaning that the program evaluation has identified
certain specified problems of a critical nature that make the
program unacceptable. The Board must submit a written plan of
correction within 30 days.The plan must include a timetable for
correction and must be approved by MDH. Unacceptable status
may be resolved in one of two ways:
(a) The Board may be reassigned to an Acceptable or
Conditionally Acceptable status if the Board makes needed
improvements according to its written plan; or
(b) The Board may be subject to Termination if the Board fails
to provide a written plan of correction, or fails to make
corrections according to the written plan.
(4)Termination, meaning that the situation requires MDH to terminate
the delegation immediately, and that all delegated duties
immediately revert to MDH.
D. If there are disputes concerning the evaluation findings that cannot be
resolved through an informal process, the Board will have an opportunity
to appeal its position to the Commissioner of Health.
E. While the Board’s status is designated as Conditionally Acceptable, or
Unacceptable, MDH may conduct the plan reviews for new and
remodeled construction of establishments under the Board’s jurisdiction.
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When MDH conducts plan reviews under this condition, the Board will
pay service fees of $100/hour per inspector to MDH.
F. While the Board’s status is Unacceptable, MDH will conduct the Board’s
inspections and plan reviews. Until the Board’s status is no longer
Unacceptable, the Board will pay service fees of $100/hour per inspector
to MDH for all inspections and plan reviews conducted by MDH.
4.2 Termination:
A. MDH may terminate this Agreement for the following reasons:
(1) The Board is unable or unwilling to carry out the terms of this
Agreement; or
(2) The Board fails to demonstrate that it has carried out license,
inspection, reporting and enforcement activities under this
Agreement; or
(3) MDH has evidence to establish that the Board’s failure to act poses
an immediate threat to public health.
B. MDH will provide to the Board, in writing, the reasons for immediate
termination.
5. OTHER TERMS
5.1 Voluntary Termination: Either party may voluntarily terminate this Agreement by
written notice to the other no later than January 1 of the year before the calendar
year in which the termination will be effective. If either party terminates this
agreement, a minimum of five (5) years must pass before the parties begin a new
agreement.
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5.2 Merger: The parties’ entire Agreement is contained in this document. This
Agreement supersedes any other agreements between the parties, either verbal or
written, about the terms of this Agreement. MDH retains all functions and duties
not included in this Agreement.
5.3 Amendment: The parties may amend this Agreement only by written agreement
signed by the parties.
5.4 Liaison: Both MDH and the Board will assign a person to be liaison with the
other party.
5.5 Statutory or Rule Changes: Successor or amended statutes and rules apply to this
Agreement and are automatically incorporated into this Agreement upon their
effective date.
5.6 Exclusion: Actions under the Emergency Health Powers Act (Minnesota Statutes,
Chapter 12) are excluded from this Agreement.
5.7 Severability: A determination that any provision of this Agreement is invalid,
illegal, or unenforceable does not affect the enforceability of any other provision.
5.8 Each party agrees that it will be responsible for its own acts and the results thereof
to the extent authorized by law and will not be responsible for the acts of the other
party and the results thereof. The State’s liability will be governed by the
Minnesota Tort Claims Act, Minnesota Statutes, Section 3.736 and other
applicable law. The Board’s liability will be governed by the Municipal Tort
Claims Act, Minnesota Statutes, Chapter 466 and other applicable law.
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The parties’ duly authorized officers have executed this Agreement on the date shown.
MINNESOTA DEPARTMENT OF HEALTH
Dated: ______________________________ By: ________________________________
Commissioner of Health
BOARD
Dated: ______________________________ By: ________________________________
Its: ________________________________
Dated: ______________________________ By: ________________________________
Its: ________________________________
Dated: ______________________________ By: ________________________________
Its: ________________________________
MDH - EHS Delegation Agreement, 6/26/2009
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G17
Memorandum
TO:
James Antonen, City Manager
FROM:
Karen Guilfoile, Citizen Services Director
DATE:
March 1, 2010
RE:
Resolution Amending Holiday Differential Pay for Temporary, Seasonal
and Casual Part-Time MCC Employees
Background
Annually the City Council adopts a resolution establishing pay differential for temporary
and seasonal employees who are required to work days associated with holidays.
Although union employees receive holiday premium pay when working on holidays,
temporary, seasonal and casual part-time employees do not.
Introduction
In order to keep personnel costs down at the Community Center, we schedule
temporary and seasonal employees as much as is practical. Generally it is temporary,
seasonal and casual part-time employees that are scheduled to work on holidays when
the building is open. Currently there is no provision in place to compensation them a
holiday differential for doing so.
There are occasions that portions of the Center may be open on traditional holidays
(New Year’s Eve, New Year’s Day, Easter, Independence Day, Memorial Day, Labor
Day, and the day after Thanksgiving) and it is at times difficult to find staff coverage on
these days.
All of the above holidays have been approved for differential pay in the past except for
Easter and Labor Day. It is proposed that a holiday differential pay of $2 per hour be
established for these two holidays as well.
Recommendation
Approve the following resolution establishing a $2 per hour differential pay for
temporary, seasonal and casual part-time employees who are required to work on New
Year’s Eve, New Year’s Day, Easter, Independence Day, Memorial Day, Labor Day,
and the day after Thanksgiving.
RESOLUTION
WHEREAS, temporary, seasonal and casual part-time employees of the
Maplewood Community Center are required to work days associated with the following
holidays: New Year’s Eve, New Year’s Day, Easter, Independence Day, Memorial Day,
Labor Day, and the day after Thanksgiving.
NOW, THEREFORE, BE IT RESOLVED, an amount of $2 per hour is hereby
established as holiday differential pay for those temporary, seasonal and casual part-
time employees that are scheduled to work on the aforementioned holidays.
Item G18
MEMORANDUM
TO: James Antonen,
FROM: Karen Guilfoile, Director Citizen Services
DATE: March 2, 2010
SUBJECT: Approval to Increase Annual Fireworks Permit for Businesses Selling Only
Fireworks
Background
The regulation of fireworks is governed by city code and State Statute. State Statute goes as
far as to set allowable fees that local governments can impose for these licenses.
Currently the city has an annual license fee of $100 for fireworks. This amount is set by State
Statute. In prior years, the State only permitted local units of government to charge $100 for
temporary firework permits as well.
In 2005 the State “loosened” the regulations on fireworks allowing many more types of fireworks
to be sold in the State. As a result, the city has seen an increase in the amount of temporary
permits issued each year from four in 2005 to nineteen in 2009.
Before a temporary firework permit is issued, staff requests that Fire Marshal Gervais visit the
temporary permit address to do an inspection of the site to ensure public safety guidelines are
met in the tent or structure and in the storage of the fireworks among other things.
In 2008, State Statute was approved that permitted local units of government to impose a fee
not to exceed $350 for retailers that are in the business of selling only fireworks.
Staff has reviewed the time spent administratively and from an enforcement aspect and
recommends that the temporary permit for fireworks be increased from $100.00 to $200.00
Recommendation
Approve a fee of $200.00 be imposed for temporary fireworks permit effective immediately.
Item G19
MEMORANDUM
TO:
City Manager James Antonen
FROM:
Karen Guilfoile City Clerk
RE:
Approval to Increase the Fee for Annual Tobacco License
DATE:
March 2, 2010
Introduction
Approximately ten years ago the city became involved with the North Suburban Tobacco
Compliance Project (NSTCP) and the city council began imposing penalties for compliance
check failures for tobacco sales. The purpose of the NSTCP is to work to reduce the cost, harm
and burden tobacco plays in our community and to work towards reducing youth access to
tobacco.
Background
In1993 a User Fee Study was completed for City Clerk Department licenses and permits to
assure that the charges cover an appropriate portion of the service costs.
It has been past practice to increase service charges annually to keep up with the inflation rate
or if additional costs are incurred in monitoring or administrating a license the fee is adjusted
accordingly.
The current cost of an annual Cigarette and Tobacco Sales license is $125.00. The license
stth
period runs from May 1 through April 30 of any given year. Staff has reviewed the costs of
enforcement and administration costs of the Cigarette and Tobacco Sales license and has
determined that the license fee should be increased to $250.00 to cover costs incurred in
enforcing and administrating the license.
Recommendation
Approve the annual license fee of $250.00 for Cigarette and Tobacco Sales effective for the
license period May 1, 2010 through April 30, 2011.
Agenda Item G.20
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
DuWayne Konewko, Community Development and Parks Director
SUBJECT:Approval of Commission Rules and Amendments to Com. Handbook
DATE: March 2, 2010 for the March 8 City Council Meeting
INTRODUCTION
On July 27, 2009, the City Council adopted the City of Maplewood Commission
Handbook. The purpose of the handbook is to provide general information, rules and
policies for commissioners and board members. Soon after adoption of the new
handbook, staff liaisons and City Attorney Alan Kantrud reviewed the handbook with all
advisory groups.
Most of the city’s commission/board ordinances specify that the advisory group may
adopt their own rules of procedure. Based on review of the new handbook, it was
determined that there are some inconsistencies between the handbook and some of the
advisory group’s existing rules. As such, the advisory groups have revised their rules to
alleviate the inconsistencies. The city council must approve these revisions.
Additionally, staff is recommending a change to the handbook regarding the election of
chairs and vice chairs.
DISCUSSION
Commission Handbook
There are two areas of the Commission Handbook that conflict with some of the advisory
group’s rules of procedure and ordinances. The first conflict involves parliamentary
procedure, particularly which procedure to follow during meetings. The second conflict
involves the appointment of the chair and vice chair, particularly the timing for these
appointments.
Parliamentary Procedure
Most advisory group’s rules of procedure require the use of Robert’s Rules of Order for
parliamentary procedure. The Commission Handbook requires the use of Rosenberg’s
Rules of Order (Attachment 1.a.), which is a condensed version of Robert’s Rules of
Order. Four of the advisory groups have revised their rules of procedure to reflect this
requirement as outlined below.
Election of Chair and Vice Chair
Two advisory groups’ ordinances and three groups’ rules of procedure require the
election of chair and vice chair to take place in January of each year. Additionally, one
of the group’s rules of procedure requires the elections to take place in June. The
Commission Handbook requires appointments of a chair and vice chair to take place in
December, in order for the new chair and vice chair to take over at the first meeting in
January (Attachment 1.b.).
Since the appointment of new commissioners and board members takes place in
January, it would be difficult for advisory groups to hold elections in December when the
makeup of the members may change the next month. For this reason, staff is
recommending that the City Council consider revising the Commission Handbook to
require that the advisory groups appoint a chair and vice chair yearly, with specific timing
for such appointment determined by each advisory group.
Environmental and Natural Resources Commission
The Environmental and Natural Resources (ENR) Commission created their rules of
procedure in 2008. Soon after the ENR Commission adopted their rules, the City
Council began drafting the Commission Handbook, which serves as a guide to
acceptable practices and expectations from each advisory group. As such, the City
Council has not previously reviewed the ENR Commission rules of procedure. The
proposed rules are consistent with the Commission Handbook (except for the election of
chair and vice chair as stated above). Following is a summary of the rules:
1) appointments, 2) meeting dates and time, 3) staff liaison, 4) agenda, 5) quorum, 6)
election of officers, 7) duties of the chairperson, 8) chairperson and vice chairperson, 9)
temporary committees, 10) vacancies, 11) amendment or suspension of rules, and 12)
rules of order (Attachment 2.a).
Planning Commission
In October 2009 and January 2010, the planning commission made two changes to their
rules of procedure as follows: 1) election of officers to ensure consistency between the
re-election process for the chairperson and the vice chairperson if either should leave
the commission, and 2) changing the parliamentary procedures (Attachment 2.b).
Housing Redevelopment Authority
In October 2009, the Housing and Redevelopment Authority made three changes to their
rules of procedure as follows: 1) removal of the requirement for an annual meeting, 2)
changes to the order of business, and 3) changing the parliamentary procedures
(Attachment 2.c.)
Community Design Review Board
In March 2010, the Community Design Review Board made one change to their rules of
procedure as follows: changing the parliamentary procedures (Attachment 2.d.)
RECOMMENDATIONS
1. Revise the Commission Handbook at Chapter 6 (Commission Policy Guidelines)
to allow commissions and boards to appoint a chair and vice chair yearly, rather
than in December of each year.
2. Adopt the following new and amended rules of procedures:
a. Environmental and Natural Resources Commission (New)
b. Planning Commission (Amended)
c. Housing and Redevelopment Authority (Amended)
d. Community Design Review Board (Amended)
Attachments:
1. Commission Handbook:
a.
Parliamentary Procedure
b.
Commission Policy Guidelines
2. Rules of Procedure:
a.
Environmental and Natural Resources Commission
b.
Planning Commission
c.
Housing and Redevelopment Authority
d.
Community Design Review Board
2
ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION
RULES OF PROCEDURE
Adopted by Environmental and Natural Resources Commission on October 7, 2008
Amendments made by the commission on December 21, 2009
(Changes made are underlined if added and stricken if deleted.)
First Adoption of Rules by the City Council on March 8, 2010
We, the members of the Environmental and Natural Resources Commission of the City of
Maplewood, Minnesota, created pursuant to Division 4, Sections 18.180 to 18.189 of the
Maplewood Code of Ordinances, hereby adopt the following "Rules of Procedure," subject to
the provisions of said Article, which is hereby made a part of these Rules:
A. APPOINTMENTS
The city council shall make appointments to the environmental and natural resources
commission by following the current city appointment policy.
B. MEETINGS
1. All meetings shall be held in the council chambers in Maplewood City Hall, 1830 E.
County Road B, unless otherwise directed by the chairperson or staff, in which case at
least 24 hours notice will be given to all commissioners.
2. Regular meetings shall be held at 7:00 p.m. on the third Monday of each calendar
month, provided that when the meeting falls on a legal holiday, such meeting shall be
rescheduled.
3. Special meetings may be held upon call by the chairperson or in his/her absence, by
the vice chairperson, or by any other commissioner with the concurrence of a majority
of the commissioners with at least 72 hours notice to all commissioners.
C. COMMUNITY DEVELOPMENT AND PARKS DEPARTMENT
In addition to carrying out the duties prescribed in city ordinance the environmental planner
or a designated replacement shall:
1. Prepare the agenda for each meeting.
2. Act as technical advisor on any matter which comes before the commission.
3. Make written recommendations to the commission on matters referred to the
commission.
4. Schedule any matter with the city council that has been reviewed by the commission
that requires city council approval.
-1-
D. AGENDA
1. Copies of the agenda, together with pertinent staff reports and copies of the minutes
of the previous meeting shall be made available to each member of the commission
no later than three days prior to the next scheduled meeting.
2. The agenda format shall generally read as follows:
a. Call to Order
b. Roll Call
c. Approval of Agenda
d. Approval of Minutes
e. Unfinished Business
f. New Business
g. Visitor Presentations
h. Commissioner Presentations
i. Staff Presentations
j. Adjournment
E. QUORUM
1. A simple majority of the current membership of the commissioners shall constitute a
quorum.
2. Any action by the commission shall require a majority vote of the members present.
F. ELECTION OF OFFICERS
A chairperson and vice chairperson shall be elected at the first environmental and natural
resources commission in January of each year and will serve until their successors have
been elected. Nominations and members interested in serving as the chairperson or vice-
chairperson shall be announced at the last meeting of the year. The chairperson will call
for further nominations at the first meeting in January each year prior to the election.
G. DUTIES OF THE CHAIRPERSON
1. In addition to the duties prescribed in the ordinance, the chair shall represent the
commission at each city council meeting where a commission item is on the agenda,
to present the commission’s recommendations and to answer questions from the city
council regarding the decision. If the chair is unavailable to attend the city council
meeting, the chair will appoint a representative from the commission.
H. CHAIRPERSON AND VICE-CHAIRPERSON
1. The chairperson, vice chairperson, and such officers as the commission may decide
shall be elected and assume duties according to the current ordinance.
2. In the absence of the chairperson, the vice chairperson shall perform all duties
required of the chairperson. When both the chairperson and the vice chairperson are
absent, the attending members shall elect a chairperson pro tem.
-2-
3. If the chairperson resigns from or is otherwise no longer on the commission, the vice
chairperson shall become the acting chairperson until the commission can hold an
election for new officers. If the vice chairperson resigns or is otherwise no longer on
the commission, the commission will elect a new vice chairperson at the next possible
commission meeting.
I. TEMPORARY COMMITTEES
1. The commission shall elect by a majority vote such standing committees and
temporary committees as may be required and such committees will be charged with
the duties, examinations, investigations, and inquiries relative to subjects assigned by
the chair.
2. No standing or temporary committee shall have the power to commit the commission
to the endorsement of any plan or program without the express approval of the
commission.
J. VACANCIES
The environmental and natural resources commission positions shall be vacated or
recommended to the city council for vacation according to the current environmental and
natural resources ordinances.
K. AMENDMENT OR SUSPENSION OF RULES
1. Any of the foregoing rules may be temporarily suspended by a majority vote of the
commissioners present.
2. The "Rules of Procedure" may be amended at any regular meeting by a majority vote.
L. RULES OF ORDER
In all points not covered by these rules, the commission shall be governed in its procedures
st
byRosenberg’s
Robert’s Rules of Order, Simple Parliamentary Procedures for the 21
Century.
P:\PW\Works\Environemental\Environmental Commission\Rules of Procedure (5)
-3-
PLANNING COMMISSION RULES OF PROCEDURE
Original adopted by the Planning Commission on February 21, 1983
Revised by the Planning Commission on January 5, 2010
Adopted by the City Council on March 8, 2010
We, the members of the Planning Commission of the City of Maplewood, Minnesota, created
pursuant to Chapter 2, as amended, of the Maplewood Code of Ordinances, do hereby accept
the following Rules of Procedure, subject to the provisions of said ordinances, which are hereby
made a part of these rules:
A. MEETINGS
1. All meetings shall be held in City Hall unless otherwise directed by the chairperson, in
which case at least 24 hours notice will be given to all members.
2. Regular meetings shall be held at 7 p.m. on the first and third Tuesdays of each month.
If a regular meeting falls on a legal holiday, such meeting shall be rescheduled as a
special meeting, if needed.
3. Special meetings shall be held upon call by the chairperson, or in his or her absence, by
the vice chairperson, or by any other member with the concurrence of five other
members of the Commission. At least 72 hours notice shall be given to all members for
special meetings.
B. QUORUM
1. A simple majority of the current membership of the Commission shall constitute a
quorum.
2. Any member having a conflict of interest shall declare the same before discussion of the
item in which he or she has a conflict. Any member who abstains from voting on a
question because of possible conflict of interest shall not be considered a member of the
Commission for determining a quorum for the consideration of that issue.
3. Approval of any motion shall require the affirmative vote of a majority of the members
present.
C. DUTIES OF CHAIRPERSON
In addition to the duties prescribed in Section 2-249 of the Code of Ordinances, the
chairperson shall appoint such standing committees and temporary committees as are
required, and such committees will be charged with the duties, examinations,
investigations, and inquiries about the subjects assigned by the chairperson. No standing
or temporary committee shall have the power to commit the Commission to the
endorsement of any plan or program without its submission to the full Commission.
D. ELECTION OF OFFICERS
1. A chairperson and vice chairperson shall be elected at the first planning commission
meeting in June, and will serve until their successors have been elected.
2. In the absence of the chairperson, the vice chairperson shall perform all duties required
of the chairperson. When both the chairperson and the vice chairperson are absent, the
attending members shall elect a chairperson pro tem.
3. If the chairperson resigns from or is otherwise no longer on the planning commission,
the vice chairperson shall become the acting chairperson until the planning commission
can hold an election for new officers. The planning commission shall elect a new
chairperson at the next possible planning commission meeting. If the vice chairperson
resigns or is otherwise no longer on the planning commission, the planning commission
will shall elect a new vice chairperson at the next possible planning commission
meeting.
E. REPRESENTATION AT COUNCIL MEETINGS
A representative from the Commission shall appear at each Council meeting, where a
planning item is on the agenda, to present the Commission's recommendation and to
answer questions from the City Council regarding the decision. The Commission shall
adopt a rotating schedule of its members at the first meeting of each year to attend these
meetings.
F. COMMUNITY DEVELOPMENT AND PARKS DEPARTMENT
In addition to carrying out the duties prescribed in Section 2-254 of the Code of
Ordinances, the Community Development and Parks Department staff shall:
1. Prepare the agenda and minutes for each meeting of the Commission.
2. Act as technical advisor to the Commission.
3. Present written alternatives and make recommendations on matters referred to the
Commission.
4. Maintain a record of all agenda items from application to final action by the City Council.
2
G. AGENDA
1. Copies of the agenda, together with pertinent planning office reports and copies of the
minutes of the previous meeting shall be distributed so that the members of the
Commission shall have a copy at least three days prior to the meeting concerned.
2. The agenda shall consist of the following order of business:
a. Call to Order
b. Roll Call
c. Approval of Agenda
d. Approval of Minutes
e. Public Hearings
f. New Business
g. Unfinished Business
h. Visitor Presentations
I. Commission Presentations
j. Staff Presentations
k. Adjournment
3. No item that is not on the agenda shall be considered by the Commission.
H.
Except as herein provided, Rosenberg’s Robert’s Rules of Order shall be accepted as the
authority on parliamentary practice.
I.
Amendments to the comprehensive plan shall require that the Planning Commission follow
the same procedure for hearings and notices as required by State law for zoning
ordinances.
J. APPOINTMENTS
The City Council shall make all appointments to the Planning Commission by following the
current city appointment policy.
K. AMENDMENT
1. Any of these rules may be temporarily suspended by the vote of two-thirds majority of
the members present.
2. These Rules of Procedure may be amended at any regular meeting of the Commission
by a majority vote of the entire membership and submitted to the City Council for
approval.
L.
These "Rules of Procedure" shall be reviewed by the Planning Commission at the first
meeting of each year.
p:\commdvpt\pc\pcrules\1-5-10 PC Rules
3
BYLAWS OF THE HOUSING
AND REDEVELOPMENT AUTHORITY
OF MAPLEWOOD, MINNESOTA
Date of Original Approval: April 22, 1975
Date of Last Revision: October 14, 2009
Adopted by City Council: March 8, 2010
(Changes are underlined if added and stricken if deleted.)
ARTICLE I – THE AUTHORITY
Section 1. Name of Authority. The name of the Authority shall be the “Housing and
Redevelopment Authority of Maplewood, Minnesota.”
Section 2. Seal of Authority. The seal of the Authority shall be in the form of a circle
with the symbol of a Maple Leaf in the center and shall bear the name of the Authority and
the year of its organization.
Section 3. Office of Authority. The offices of the Authority shall be at the City Hall in the
City of Maplewood, State of Minnesota, but the Authority may hold its meetings at such
other place or places as it may designate by resolution.
ARTICLE II – OFFICERS
Section 1. Officers. The officers of the Authority shall be a Chairperson, a Vice-
Chairperson, and a Secretary.
Section 2. Chairperson. The Chairperson shall preside at all meetings of the Authority.
Except as otherwise authorized by resolution of the Authority, the Chairperson shall sign
all contracts, deeds and other instruments made by the Authority. At each meeting, the
Chairperson and city staff shall submit such recommendations and information as they
may consider proper concerning the business, affairs and policies of the Authority.
Section 3. Vice-Chairperson. The Vice-Chairperson shall perform the duties of the
Chairperson in the absence of incapacity of the Chairperson; and in case of the resignation
or death of the Chairperson, the Vice-Chairperson shall perform such duties as are
imposed on the Chairperson until the Authority selects a new Chairperson.
Section 4. Secretary. The Secretary shall perform the duties of a Secretary for the
Authority and in the absence of the Chairperson and Vice-Chairperson, shall perform the
duty of Chairperson of any meeting.
Section 5. Additional Duties. The officers of the Authority shall perform such other
duties and functions as may from time to time be required by the Authority or the bylaws or
rules and regulations of the Authority.
Section 6. Election or Appointment. The Chairperson, Vice-Chairperson and Secretary
shall be elected at the first meeting each year of the Authority from among the
Commissioners of the Authority and shall hold office for one year or until their successors
are elected and qualified.
An Executive Director may be appointed by the Authority. Any person appointed to fill
the office on Executive Director, or any vacancy therein, shall have such term as the
Authority fixes, but no Commissioner of the Authority shall be eligible to this office.
Section 7. Vacancies. Should the office of Chairperson, Vice-Chairperson or Secretary
become vacant, the Authority shall elect a successor from its membership at the next
regular meeting and such election and term shall be for the unexpired term of said office.
When the office of Executive Director becomes vacant, the Authority may appoint a
successor as aforesaid.
Section 8. Additional Personnel. The Authority may from time to time employ such
personnel as it deems necessary to exercise its powers, duties and functions as
prescribed by the Municipal Housing and Redevelopment Law of Minnesota applicable
thereto. The selection and compensation of such personnel (including any Executive
Director) shall be determined by the Authority subject to the laws of the State of
Minnesota.
ARTICLE III - MEETINGS
Section 1. Annual Meeting. The annual meeting of the Authority shall be held on the
nd
2Tuesday of March at 7:30 p.m. at the regular meeting place of the Authority.
Section 1. Regular Meetings. Monthly meetings shall be held without notice at the
nd
regular meeting place of the Authority on the 2 Wednesday of each month at 7:00 o’clock
p.m. unless the same shall be a legal holiday, in which event said meeting shall be
rescheduled.
Section 2. Special Meetings. Special meetings of the Authority may be called by the
Chairman, or two members of the Authority for the purpose of transacting any business
designated in the call. The call for a special meeting may be delivered at any time prior to
the time of the proposed meeting to each member of the Authority or may be mailed to the
business or home address of each member of the Authority at least 72 hours, three (3)
days, prior to the date of such special meeting. At such special meeting no business shall
2
be considered other than designated in the call or notice, but if all of the members of the
Authority are present at a special meeting, any and all business may be transacted by the
Authority at such special meeting.
Section 3. Quorum. The powers of the Authority shall be vested in the Commissioners
thereof in office from time to time. Three Commissioners shall constitute a quorum for the
purposes of conducting its business and exercising its powers and for all other purposes,
but a smaller number may adjourn from time to time until a quorum is obtained. When a
quorum is in attendance, action may be taken by the Authority upon to vote of a majority of
the Commissioners present.
Section 4. Order of Business. At the regular meetings of the Authority the following
shall be the order of business:
1. Call to Order Reading and approval of the minutes of previous meeting
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes Bills and communications
5.Reports of Committees
5. Unfinished Business
6. New Business
7. Visitor Presentations
8. Commissioner Presentations
9. Staff Presentations
10. Adjournment
All resolutions shall be in writing and shall be copied in the minutes of the proceedings
of the Authority.
Section 5. Manner of Voting. The voting on all questions coming before the Authority
shall be by roll call, and the yeas and nays shall be entered upon the minutes of such
meeting.
Section 6. Rules to Govern Meetings. Rosenberg’s Robert’s Rules of Order shall
govern the meetings.
ARTICLE IV – AMENDMENTS
Amendments to Bylaws. The bylaws of the Authority shall be amended only with the
approval of at least three of the members of the Authority at a regular or special meeting.
_________________________
3
COMMUNITY DESIGN REVIEW BOARD
RULES OF PROCEDURE
Revised by the Community Design Review Board on February 23, 2009
Adopted by the City Council on March 8, 2010
(Changes underlined if added and stricken if deleted.)
We, the members of the Community Design Review Board of the City of Maplewood,
Minnesota, created pursuant to Article IV, Section 25 of the Code of Ordinances, hereby adopt
the following "Rules of Procedure," subject to the provisions of said Article, which is hereby
made a part of these Rules:
I. MEETINGS
A. All meetings shall be held in the council chambers in Maplewood City Hall, 1830 E.
County Road B, unless otherwise directed by the chairperson or staff, in which case at
least 24 hours notice will be given to all members.
B. Regular meetings shall be held at 6 p.m. on the second and fourth Tuesdays of each
calendar month, provided that when the meeting falls on a legal holiday or voting day,
such meeting shall be rescheduled.
C. Special meetings may be held upon call by the chairperson, or in his/her absence, by
the vice chairperson, or by any other member with the concurrence of two other
members of the board with at least 72 hours notice to all members.
II. QUORUM
A. Three members of the board shall constitute a quorum.
B. Any member who abstains from voting on a particular question because of possible
conflict of interest shall not be considered to be a member of the board for the
purpose of determining a quorum for the consideration of the issue.
C. Any action by the board shall require a majority vote of the members present.
III. DUTIES OF THE CHAIRMAN
A. In addition to presiding at all meetings of the board, the chairperson shall appoint such
standing committees and temporary committees as may be required, and such
committees will be charged with the duties, examinations, investigations, and inquiries
relative to subjects assigned by the chairperson.
B. No standing or temporary committee shall have the power to commit the board to the
endorsement of any plan or program without the express approval of the board.
-1-
IV. ELECTION OF OFFICERS
A. The chairperson, vice chairperson, and such officers as the board may decide are
needed, shall be appointed by the board at the second meeting of each calendar year
and will serve until their successors have been duly elected and qualified.
B. In the absence of the chairperson, the vice chairperson shall perform the duties of the
chairperson. In the event that both are absent, the members present shall elect a
chairperson pro tem.
V. DESIGN REVIEW BOARD VACANCIES
A. The following are grounds for recommending to the city council the dismissal of a
community design review board member:
1. Failure to serve, as shown by failure to attend six meetings in any calendar year,
without good cause.
2. Resignation in writing.
3. Taking public office in Maplewood.
4. Moving out of Maplewood.
VI. DIRECTOR OF COMMUNITY DEVELOPMENT AND PARKS
A. In addition to carrying out the duties prescribed in city ordinance, the director or a
designated replacement, shall:
1. Prepare the agenda for each meeting.
2. Act as technical advisor to the board on any matter which comes before the
board.
3. Make written recommendations to the board on matters such as, but not limited
to, architectural plans, site plans, signage and landscaping proposals.
4. Inspect the construction of all projects approved by the board for plan
compliance.
5. Schedule any matter with the city council that has been reviewed by the board
that requires city council approval.
VII. AGENDA
A. Copies of the agenda, together with pertinent staff reports and copies of the minutes
of the previous meeting, shall be made available to each member of the board not
later than three days prior to the next scheduled meeting.
-2-
B. The agenda format shall read as follows:
1. Call to Order
2. Roll Call
3. Approval of Minutes
4. Approval of Agenda
5. Unfinished Business
6. Design Review
7. Visitor Presentations
8. Board Presentations
9. Staff Presentations
10. Adjournment
C. The board shall only consider items on the agenda.
D. The board’s review shall include, but shall not be limited to, the following items:
1. Site Considerations:
a. Utilities
b. Drainage
c. Landscaping - fence, screening
d. Traffic flow, parking and driveway access
e. Trash receptacle enclosure
f. Building setbacks
g. Security lighting
h. Access for emergency vehicles
2. Architectural Considerations:
a. Materials must be compatible with neighboring buildings; such as block,
metal, brick, etc., including colors.
b. Building aesthetics must be compatible with neighboring buildings, scale of
building, size in relation to surroundings, flat roof vs. pitched roof, etc.
c. Location and concealment of outside equipment, e.g. air conditioning, and
outside storage yards.
VIII. AMENDMENT OR SUSPENSION OF RULES
A. Any of the foregoing rules may be temporarily suspended by a majority vote of the
members present.
B. The "Rules of Procedure" may be amended at any regular meeting by a majority vote.
IX. RULES OF ORDER
Except as herein provided, Robert's
Rosenberg’s Rules of Order, shall be followed.
p:com-dev\community design review board/rules.drb
-3-
AGENDA REPORT
TO:
FROM:
SUBJECT:Purchase of New Turnout Gear
DATE:
INTRODUCTION
RECOMMENDATION
THIS PAGE IS INTENTIONALLY LEFT BLANK
Agenda ItemG22
AGENDA REPORT
TO:
Jim Antonen,City Manager
FROM:
Steve Lukin, Fire Chief
SUBJECT:Assistance to Firefighters Grant
DATE:
March 1, 2010
INTRODUCTION
In March of 2007, the Maplewood Fire Department appliedfor an Assistance to Firefighters Grant for the
purchase of 16 mobile data computers to be put into our first line firefighting and EMS vehicles. These
computers allowed us the ability to get vital information from the dispatch center by way of the CAD tothe
computers. The cost was $105,480 for the 16 computers and all the necessary items to allow them to
function in the vehicles.
We were awarded the grant in August of 2007, but we delayed the purchase of the computers until
September of 2008 when the CAD was up and running which gave us a full one-year warranty on the
computers when they were in service. Also, in 2008 we had money budgeted in the EMS fund for the
purchase of five EMS notebook computers. These computers allowed our firefighters/paramedics and
EMT’s the ability to enter patient information into the computers at the scene and for better accuracy in
patient information, billing and also the ability to save the information in an electric form. The five notebook
computers also provided uswith valuable CAD information. Due to the one-year delay of the purchase of
the 16 laptops, the cost had dramatically dropped and we were able to buy five EMS laptops within the
allotted grant money making our total number of computers purchased at 21.
After we had submitted our closeout of the grant, it was reviewed and sent back to us for more information
regarding the five EMS computers. After their review, they felt that even though the computers did receive
the CAD information, their primary use was for medical patient information and second for CAD
information, and therefore, we did not meet the intent of our original request and they asked us to return
the funds used to purchase the five computers. We appealed the grant boards’ decision and weredenied.
The money for the five computers that were to be purchased in 2008 is still in the EMS fund and will be
used to refund the grant program.
RECOMMENDATION
I am requesting that the City Council authorize the increase of the 2010 EMS budget in the amount of
$21,106 to cover the grant refund. These funds are still available in the EMS fund and will have no impact
on the general fund. I am also requesting the city council to authorize the payment of the refund In the
.
amount of $21,106 to FEMA
THIS PAGE IS INTENTIONALLY LEFT BLANK
Item J1
MEMORANDUM
TO: James Antonen,
FROM: Karen Guilfoile, Director Citizen Services
DATE: March 2, 2010
SUBJECT: On-Sale Intoxicating Liquor License – Samantha La Thao License/Manager,
Downtown Lav 52 Km
Introduction
Samantha La Thai has submitted an application for an on-sale intoxicating liquor license to be
used at Downtown Lav 52 Km (formerly Nicklebys), located at 3030 Southlawn Drive. Ms. Thao
states that she will be the liquor license manager and intends to operate the establishment.
Background
Ms. Thao came to the United States with her family in 1992. She attended and graduated from
Edison High School in 1996. After high school she worked for Miracle Ear in New Hope for 11
years (1997-2008).
Since that time she has worked at restaurant/bars for her aunt and uncle as a bartender and a
cook. She is currently a full-time student at a beauty school in St. Paul where she plans to
graduate in April of this year.
I met with Ms. Thao when she submitted her liquor license application to discuss the process
with her and to learn what her plans were for the new venue. At that meeting Ms. Thao
indicated that the Downtown Lav 52 Km would be a restaurant and nightclub type of venue.
The application was then forwarded to the police department for the background investigation to
be conducted. Ms. Thao has met with Chief Thomalla to discuss measures to eliminate the sale
of alcohol to underage persons, general security and retail crime related issues; and Maplewood
Liquor Ordinances.
There was nothing in the background investigation that would prohibit Ms. Thao from holding a
liquor license with the City. Still, staff is cautiously recommending approval of the license based
on the limited experience the applicant has had in managing a liquor license.
State Statute governing intoxicating liquor licenses indicates that licenses may be denied if
approval would not be in the public interest. As indicated, staff cautiously recommends
approval and suggests that the applicant meet with Chief Thomalla on a monthly basis and
report back to the council if there are concerns. After the applicant has been in operation for six
months, staff will review the license and report to council any pertinent findings or concerns.
Consideration
Approve the intoxicating liquor license directing Chief Thomalla to meet with the applicant on a
monthly basis reporting any concerns back to the council and providing a six month status
report to the council at the September 13, 2010 council meeting.
AGENDA NO.
J-2
AGENDA REPORT
TO:
James W. Antonen, City Manager
FROM:
Bob Mittet, Finance Director
RE
: Resolutions Providing for the Competitive Negotiated Sale of
$11,790,000 General Obligation Improvement Bonds, Series
2010A and $4,125,000 General Obligation Refunding Bonds,
Series 2010B
DATE:
March 3, 2010
BACKGROUND
Bonds need to be issued to finance five public works improvement projects that
the City Council has approved. Improvement bonds totaling $11,790,000 are
planned for the projects that have special assessments that total at least 20% of
the project costs. The projects and financing plans are listed in the attached
report from Springsted Incorporated. The report lists annual tax levies for the
improvement bonds of $318,472 - $362,925 payable 2012-2026 which are
required to finance the unassessed project costs. The report also suggests a bid
award on the bond sale at the Council meeting at 7:00 p.m. on Monday, April 12,
2010.
Refunding bonds are proposed to be issued to refund the following General
Obligation Improvement Bonds in the outstanding amount and maturities
described below. Estimated net present value savings to the City of the refunding
of these issues are $158,302.
Series Dated O/S Amount Maturities NPV Benefit
2002C November 1, 2002 $1,985,000 2011 – 2015 4.715%
2003A August 1, 2003 2,130,000 2011 – 2019 3.357%
2003B August 1, 2003 835,000 2011 – 2019 3.444%
Please note that the Net Present Value (NPV) Benefit shown is an estimate and
is variable based on the actual true interest cost of the refunding bonds as
determined at the sale date. On an advanced or crossover refunding, the NPV
Benefit is required to be at least 3.000%. Furthermore, the city policy states that
any refunding, whether advanced or current needs to have a NPV Benefit of
3.5%. Staff will continue to monitor the market and has the ability to pull the
refunding prior to sale of the bonds if it does not achieve the required NPV
Benefit.
RECOMMENDATION
1. Staff recommends that the City Council adopt the attached resolutions
providing preliminary approval for the sale of $11,790,000 General
Obligation Improvement Bonds, Series 2010A and $4,125,000 General
Obligation Refunding Bonds, Series 2010B.
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF MAPLEWOOD, MINNESOTA
HELD: March 8, 2010
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on March
8, 2010, at 7:00 o'clock P.M. for the purpose in part of authorizing the competitive negotiated
sale of the $11,790,000 Taxable General Obligation Bonds, Series 2010A (Build America Bonds
– Direct Pay).
The following members were present:
and the following were absent:
Member ________________ introduced the following resolution and moved its adoption:
RESOLUTION PROVIDING FOR THE COMPETITIVE
NEGOTIATED SALE OF $11,790,000 TAXABLE GENERAL
OBLIGATION BONDS, SERIES 2010A
(BUILD AMERICA BONDS – DIRECT PAY)
A.WHEREAS, the City Council of the City of Maplewood, Minnesota (the
"City"), has heretofore determined that it is necessary and expedient to issue $11,790,000
Taxable General Obligation Bonds, Series 2010A (Build America Bonds – Direct Pay) (the
"Bonds"), to finance infrastructure improvement projects in various areas of the City; and
B.WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1.Authorization. The City Council hereby authorizes Springsted to solicit
proposals for the competitive negotiated sale of the Bonds.
2.Meeting; Proposal Opening. This City Council shall meet at the time and
place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of
considering proposals for, and awarding the sale of, the Bonds. The proposals shall be received
at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal.
3.Terms of Proposal. The terms and conditions of the Bonds and the
negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and
hereby approved and made a part hereof.
4.Official Statement. In connection with the sale, the City Clerk, Mayor and
other officers or employees of the City are hereby authorized to cooperate with Springsted and
participate in the preparation of an official statement for the Bonds, and to execute and deliver it
on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by member
_______________ and, after full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
2
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting City Clerk of the City of
Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and
foregoing extract of minutes with the original thereof on file in my office, and that the same is a
full, true and complete transcript of the minutes of a meeting of the City Council duly called and
held on the date therein indicated, insofar as such minutes relate to the City's $11,790,000
Taxable General Obligation Bonds, Series 2010A (Build America Bonds – Direct Pay).
WITNESS my hand on March 8, 2010.
__________________________________
City Clerk
3
EXHIBIT A
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
*
$11,790,000
CITY OF MAPLEWOOD, MINNESOTA
TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010A
(BUILD AMERICA BONDS – DIRECT PAY)
(BOOK ENTRY ONLY)
The City of Maplewood, Minnesota is requesting proposals for the above-named Issue
optionally as conventional tax-exempt general obligations (the “Tax-Exempt Bonds”) or as
taxable general obligations which the City will elect to designate “Qualified Build America Bonds
(Direct Pay)” (the “Taxable Bonds”). Proposals for the Bonds and the Good Faith Deposit
(“Deposit”) will be received on Monday, April 12, 2010, until 10:30 A.M., Central Time, at the
offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after
which time proposals will be opened and tabulated. Consideration for award of the Bonds will
be by the City Council at7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
(a)Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax
(651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be
submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting
to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax
(651) 223-3046 for inclusion in the submitted Proposal.
OR
(b)Electronic Bidding. Notice is hereby given that electronic proposals will be received via
®®
PARITY. For purposes of the electronic bidding process, the time as maintained by PARITY
®
shall constitute the official time with respect to all Bids submitted to PARITY.Each bidder shall
®
be solely responsible for making necessary arrangements to access PARITY for purposes of
submitting its electronic Bid in a timely manner and in compliance with the requirements of the
®
Terms of Proposal. Neither the City, its agents nor PARITY shall have any duty or obligation to
undertake registration to bid for any prospective bidder or to provide or ensure electronic access
®
to any qualified prospective bidder, and neither the City, its agents nor PARITY shall be
responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or
have any liability for any delays or interruptions of or any damages caused by the services of
®®
PARITY. The City is using the services of PARITY solely as a communication mechanism to
®
conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City.
*
Preliminary; subject to change.
- i -
®
If any provisions of this Terms of Proposal conflict with information provided by PARITY, this
®
Terms of Proposal shall control. Further information about PARITY, including any fee charged,
may be obtained from:
®nd
PARITY, 1359 Broadway, 2 Floor, New York, New York 10018
Customer Support: (212) 849-5000
DETAILS OF THE BONDS
The Bonds will be dated as of the date of delivery, as the date of original issue, and will bear
interest payable on February 1 and August 1 of each year, commencing February 1, 2011.
Interest will be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts* as follows:
2012 $620,000 2016 $885,0002020 $660,0002024 $690,000
2013 $945,000 2017 $865,0002021 $660,0002025 $695,000
2014 $900,000 2018 $865,0002022 $670,0002026 $705,000
2015 $890,000 2019 $860,0002023 $670,0002027 $210,000
*
The City reserves the right, after proposals are opened and prior to award, to increase or reduce the
principal amount of the Bonds or the maturity amounts offered for sale. Any such increase or
reduction will be made in multiples of $5,000 in any of the maturities. In the event the principal
amount of the Bonds is increased or reduced, any premium offered or any discount taken by the
successful bidder will be increased or reduced by a percentage equal to the percentage by which the
principal amount of the Bonds is increased or reduced.
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at
a price of par plus accrued interest to the date of redemption and must conform to the maturity
schedule set forth above. In order to designate term bonds, the proposal must specify “Years of
Term Maturities” in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
- ii -
OPTIONAL REDEMPTION
The City may elect on February 1, 2020, and on any day thereafter, to prepay Bonds due on or
after February 1, 2021. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
EXTRAORDINARY REDEMPTION
In the event the Bonds are designated and issued as Taxable Qualified Build America Bonds
(Direct Pay), the Bonds are subject to extraordinary redemption at the direction of the City if the
IRS determines, or is expected by the City to determine, either prospectively or otherwise, that
Direct Payments are not payable with respect to the Bonds, or there is a change in law
eliminating or decreasing Direct Payments with respect to the Bonds. The redemption shall be
at a price of par plus accrued interest, and the redemption date shall be a date designated by
the City for which timely notice of redemption can be given.
An “Extraordinary Event” will have occurred if a material adverse change has occurred to
Section 54AA or 6431 of the Code (as such Sections were added by Section 1531 of the
Recovery Act, pertaining to “Build America Bonds”) pursuant to which the City’s 35% direct
payment credit from the United States Treasury is reduced or eliminated.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special
assessments from benefited properties and net revenues of the City’s water and wastewater
utilities. The proceeds will be used to finance infrastructure improvement projects in various
areas of the City.
TAXABILITY OF INTEREST
The interest to be paid on the Bonds is includable in gross income of the recipient for United
States and State of Minnesota income tax purposes, and is subject to Minnesota Corporate and
bank excise taxes measured by net income.
BIDDING PARAMETERS
Bidders may provide proposals for the Bonds specifying interest rates for the Bonds if issued as
Tax-Exempt Bonds, or alternatively, specifying interest rates for the Bonds if issued as Taxable
Bonds. To comply with the “Build America Bond” provisions of the Internal Revenue Code of
1986, as amended (the “Code”), each proposal for the Taxable Bonds must specify the
expected reoffering price for each maturity of the Bonds, and (i) each such reoffering price
cannot exceed the par amount of the maturity by more than .25% multiplied by the number of
complete years to the earlier of the maturity date or the first optional redemption date for the
maturity of the Bonds and (ii) in the initial offering no bond may be sold for a price in excess of
such limit unless the IRS provides authoritative guidance to the contrary. Separate proposal
forms and Parity provisions have been provided for submitting proposals for the Bonds if to be
designated Tax-Exempt Bonds or designated Taxable Bonds.
If the Bonds are issued as Tax-Exempt Bonds, the Bonds will be titled “General Obligation
Bonds, Series 2010A”.
- iii -
Proposals for the Tax-Exempt Bonds shall be for not less than $11,660,310 (the “Minimum Bid”)
and accrued interest on the total principal amount of the Bonds. Proposals for the Taxable
Bonds shall be for not less than the Minimum Bid or for not more than a de minimis premium, as
described below.
Maximum MaximumMaximumMaximum
PermittedPermittedPermitted
Permitted
PriceYearPricePrice
YearYearPriceYear
2012 100.25% 2016 101.25%2020102.25%2024 102.25%
2013 100.50% 2017 101.50%2021102.25%2025 102.25%
2014 100.75% 2018 101.75%2022102.25%2026 102.25%
2015 101.00% 2019 102.00%2023102.25%2027 102.25%
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 5/100 or 1/8 of 1%. Rates are not required to be in level or ascending order; however, the
rate for any maturity cannot be more than 1% lower than the highest rate of any of the
preceding maturities. Bonds of the same maturity shall bear a single rate from the date of the
Bonds to the date of maturity. No conditional proposals will be accepted.
GOOD FAITH DEPOSIT
Proposals, regardless of method of submission, shall be accompanied by a Deposit in the
amount of $117,900, in the form of a certified or cashier's check, a wire transfer, or Financial
Surety Bond and delivered to Springsted Incorporated prior to the time proposals will be
opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether
by check, wire transfer or Financial Surety Bond. Neither the City nor Springsted Incorporated
have any liability for delays in the transmission of the Deposit.
certified or cashier’s check
Any Deposit made by should be made payable to the City and
delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota
55101.
wire transfer
Any Deposit sent via should be sent to Springsted Incorporated as the City’s
agent according to the following instructions:
Wells Fargo Bank, N.A., San Francisco, CA 94104
ABA #121000248
For credit to Springsted Incorporated, Account #635-5007954
Contemporaneously with such wire transfer, the bidder shall send an e-mail to
bond_services@springsted.com, including the following information; (i) indication that a wire
transfer has been made, (ii) the amount of the wire transfer, (iii) the issue to which it applies,
and (iv) the return wire instructions if such bidder is not awarded the Bonds.
Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City
following the award of the Bonds. Any Deposit made by check or wire transfer by an
unsuccessful bidder will be returned to such bidder following City action relative to an award of
the Bonds.
Financial Surety Bond
If a is used, it must be from an insurance company licensed to issue
such a bond in the State of Minnesota and pre-approved by the City. Such bond must be
submitted to Springsted Incorporated prior to the opening of the proposals. The Financial
Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial
- iv -
Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then
that underwriter is required to submit its Deposit to the City in the form of a certified or cashier’s
check or wire transfer as instructed by Springsted Incorporated not later than 3:30P.M., Central
Time on the next business day following the award. If such Deposit is not received by that time,
the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement,
will be deposited by the City and no interest will accrue to the purchaser. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
AWARD
The Bonds will be awarded to the bidder offering the lowest interest rate to be determined on a
true interest cost (TIC) basis, treating the credit available to the City if the Bonds are issued as
Taxable Bonds constituting “Qualified Build America Bonds” as a reduction in each interest
payment. No proposal for the Taxable Bonds may require reoffering premiums in excess of the
maximums set for the Taxable Bonds issued as “Qualified Build America Bonds.” The City’s
computation of the interest rate of each proposal, in accordance with customary practice, will be
controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
On or about May 10, 2010, the Bonds will be delivered without cost to the purchaser through
DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an
approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and
Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate.
On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds
that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central
Time. Unless compliance with the terms of payment for the Bonds has been made impossible
by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered
by the City by reason of the purchaser's non-compliance with said terms for payment.
- v -
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the “Undertaking”) whereunder the City will covenant for the
benefit of the owners of the Bonds to provide certain financial and other information about the
City and notices of certain occurrences to information repositories as specified in and required
by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a “Final Official Statement” of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 250 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated March 8, 2010 BY ORDER OF THE CITY COUNCIL
/s/ Karen Guilfoile
City Clerk
- vi -
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF MAPLEWOOD, MINNESOTA
HELD: March 8, 2010
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on March
8, 2010, at 7:00 o'clock P.M. for the purpose in part of authorizing the competitive negotiated
sale of the $4,125,000 General Obligation Refunding Bonds, Series 2010B.
The following members were present:
and the following were absent:
Member ________________ introduced the following resolution and moved its adoption:
RESOLUTION PROVIDING FOR THE COMPETITIVE
NEGOTIATED SALE OF $4,125,000 GENERAL OBLIGATION
REFUNDING BONDS, SERIES 2010B
A.WHEREAS, the City Council of the City of Maplewood, Minnesota (the
"City"), has heretofore determined that it is necessary and expedient to issue $4,125,000 General
Obligation Refunding Bonds, Series 2010B (the "Bonds"), to refund the (i) February 1, 2012
through February 1, 2015 maturities of the City’s General Obligation Tax Increment Refunding
Bonds, Series 2002C, dated November 1, 2002; (ii) the February 1, 2012 through February 1,
2019 maturities of the City's General Obligation Improvement Bonds, Series 2003A, dated
August 1, 2003; and (iii) the February 1, 2012 through February 1, 2019 maturities of the City's
General Obligation Sewer Revenue Bonds, Series 2003B, dated August 1, 2003; and
B.WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1.Authorization. The City Council hereby authorizes Springsted to solicit
proposals for the competitive negotiated sale of the Bonds.
2.Meeting; Proposal Opening. This City Council shall meet at the time and
place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of
considering proposals for, and awarding the sale of, the Bonds. The proposals shall be received
at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal.
3.Terms of Proposal. The terms and conditions of the Bonds and the
negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and
hereby approved and made a part hereof.
4.Official Statement. In connection with the sale, the City Clerk, Mayor and
other officers or employees of the City are hereby authorized to cooperate with Springsted and
participate in the preparation of an official statement for the Bonds, and to execute and deliver it
on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by member
_______________ and, after full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
2
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting City Clerk of the City of
Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and
foregoing extract of minutes with the original thereof on file in my office, and that the same is a
full, true and complete transcript of the minutes of a meeting of the City Council duly called and
held on the date therein indicated, insofar as such minutes relate to the City's $4,125,000 General
Obligation Refunding Bonds, Series 2010B.
WITNESS my hand on March 8, 2010.
__________________________________
City Clerk
3
EXHIBIT A
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
*
$4,125,000
CITY OF MAPLEWOOD, MINNESOTA
GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010B
(BOOK ENTRY ONLY)
Proposals for the Bonds and the Good Faith Deposit (“Deposit”) will be received on Monday,
April 12, 2010, until 10:30 A.M., Central Time, at the offices of Springsted Incorporated,
380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals will be opened
and tabulated. Consideration for award of the Bonds will be by the City Council at7:00P.M.,
Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
(a)Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax
(651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be
submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting
to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax
(651) 223-3046 for inclusion in the submitted Proposal.
OR
(b)Electronic Bidding. Notice is hereby given that electronic proposals will be received via
®®
PARITY. For purposes of the electronic bidding process, the time as maintained by PARITY
®
shall constitute the official time with respect to all Bids submitted to PARITY.Each bidder shall
®
be solely responsible for making necessary arrangements to access PARITY for purposes of
submitting its electronic Bid in a timely manner and in compliance with the requirements of the
®
Terms of Proposal. Neither the City, its agents nor PARITY shall have any duty or obligation to
undertake registration to bid for any prospective bidder or to provide or ensure electronic access
®
to any qualified prospective bidder, and neither the City, its agents nor PARITY shall be
responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or
have any liability for any delays or interruptions of or any damages caused by the services of
®®
PARITY. The City is using the services of PARITY solely as a communication mechanism to
®
conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City.
*
Preliminary; subject to change.
- i -
®
If any provisions of this Terms of Proposal conflict with information provided by PARITY, this
®
Terms of Proposal shall control. Further information about PARITY, including any fee charged,
may be obtained from:
®nd
PARITY, 1359 Broadway, 2 Floor, New York, New York 10018
Customer Support: (212) 849-5000
DETAILS OF THE BONDS
The Bonds will be dated as of the date of delivery, as the date of original issue, and will bear
interest payable on February 1 and August 1 of each year, commencing February 1, 2011.
Interest will be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts* as follows:
2012 $695,000 2014 $705,0002016 $335,0002018 $335,000
2013 $670,000 2015 $720,0002017 $335,0002019 $330,000
*
The City reserves the right, after proposals are opened and prior to award, to increase or reduce the
principal amount of the Bonds or the maturity amounts offered for sale. Any such increase or
reduction will be made in multiples of $5,000 in any of the maturities. In the event the principal
amount of the Bonds is increased or reduced, any premium offered or any discount taken by the
successful bidder will be increased or reduced by a percentage equal to the percentage by which the
principal amount of the Bonds is increased or reduced.
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at
a price of par plus accrued interest to the date of redemption and must conform to the maturity
schedule set forth above. In order to designate term bonds, the proposal must specify “Years of
Term Maturities” in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar
OPTIONAL REDEMPTION
The Bonds will not be subject to payment in advance of their respective stated maturity dates.
- ii -
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special
assessments from benefited properties and tax increments derived from the City’s Housing
Districts No. 1-1, No. 1-2, and No. 1-3 and Economic Development Districts No. 1-1, No. 1-2,
andNo.1-3, located within the City’s Development District No. 1. The proceeds will be used to
refund the (i) February 1, 2012 through February 1, 2015 maturities of the City’s General
Obligation Tax Increment Refunding Bonds, Series 2002C, dated November 1, 2002; (ii) the
February 1, 2012 through February 1, 2019 maturities of the City’s General Obligation
Improvement Bonds, Series 2003A, dated August 1, 2003; and (iii) the February 1, 2012
through February 1, 2019 maturities of the City’s General Obligation Sewer Revenue Bonds,
Series 2003B, dated August1, 2003.
BIDDING PARAMETERS
Proposals shall be for not less than $4,097,157 and accrued interest on the total principal
amount of the Bonds.
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 5/100 or 1/8 of 1%. Rates are not required to be in level or ascending order; however, the
rate for any maturity cannot be more than 1% lower than the highest rate of any of the
preceding maturities. Bonds of the same maturity shall bear a single rate from the date of the
Bonds to the date of maturity. No conditional proposals will be accepted.
GOOD FAITH DEPOSIT
Proposals, regardless of method of submission, shall be accompanied by a Deposit in the
amount of $41,250, in the form of a certified or cashier's check, a wire transfer, or Financial
Surety Bond and delivered to Springsted Incorporated prior to the time proposals will be
opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether
by check, wire transfer or Financial Surety Bond. Neither the City nor Springsted Incorporated
have any liability for delays in the transmission of the Deposit.
certified or cashier’s check
Any Deposit made by should be made payable to the City and
delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota
55101.
wire transfer
Any Deposit sent via should be sent to Springsted Incorporated as the City’s
agent according to the following instructions:
Wells Fargo Bank, N.A., San Francisco, CA 94104
ABA #121000248
For credit to Springsted Incorporated, Account #635-5007954
Contemporaneously with such wire transfer, the bidder shall send an e-mail to
bond_services@springsted.com, including the following information; (i) indication that a wire
transfer has been made, (ii) the amount of the wire transfer, (iii) the issue to which it applies,
and (iv) the return wire instructions if such bidder is not awarded the Bonds.
Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City
following the award of the Bonds. Any Deposit made by check or wire transfer by an
unsuccessful bidder will be returned to such bidder following City action relative to an award of
the Bonds.
- iii -
Financial Surety Bond
If a is used, it must be from an insurance company licensed to issue
such a bond in the State of Minnesota and pre-approved by the City. Such bond must be
submitted to Springsted Incorporated prior to the opening of the proposals. The Financial
Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial
Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then
that underwriter is required to submit its Deposit to the City in the form of a certified or cashier’s
check or wire transfer as instructed by Springsted Incorporated not later than 3:30P.M., Central
Time on the next business day following the award. If such Deposit is not received by that time,
the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement,
will be deposited by the City and no interest will accrue to the purchaser. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
On or about May 10, 2010, the Bonds will be delivered without cost to the purchaser through
DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an
approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and
Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate.
On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds
that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central
Time. Unless compliance with the terms of payment for the Bonds has been made impossible
by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered
by the City by reason of the purchaser's non-compliance with said terms for payment.
- iv -
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the “Undertaking”) whereunder the City will covenant for the
benefit of the owners of the Bonds to provide certain financial and other information about the
City and notices of certain occurrences to information repositories as specified in and required
by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a “Final Official Statement” of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 165 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated March 8, 2010 BY ORDER OF THE CITY COUNCIL
/s/ Karen Guilfoile
City Clerk
- v -
Springsted Incorporated
380 Jackson Street, Suite 300
Saint Paul, MN 55101-2887
March 3, 2010
Tel: 651-223-3000
Fax: 651-223-3002
www.springsted.com
Mr. Robert Mittet
Finance Director
City of Maplewood
1830 East City Road B
Maplewood, MN 55109-2797
Re: Recommendations for the Issuance of:
$11,790,000 Taxable General Obligation Bonds, Series 2010A
$4,125,000 General Obligation Refunding Bonds, Series 2010B
Dear Mr. Mittet:
We have enclosed an electronic copy of our recommendations for the above-captioned issue for distribution to
Council members and City staff prior to your meeting on Monday, March 8 2010.
We will be forwarding under separate cover a contract amendment for services relating to arbitrage/rebate to include
this issue. The City will need to sign and return the form so that Springsted will be authorized to complete
calculations as may be required related to this issue.
If you should have any questions pertaining to the enclosed documents, or if you require additional copies, please do
not hesitate to contact us.
Sincerely,
'DYH5-D\H
Dave R. Jaye
Project Manager
akb
Enclosures
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8E\EFPI+IRIVEP3FPMKEXMSR&SRHW7IVMIW%
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+IRIVEP3FPMKEXMSR6IJYRHMRK&SRHW7IVMIW&
4VIPMQMREV] WYFNIGXXSGLERKI
4VIWIRXIHXS
Honorable Will Rossbach, Mayor
Members, City Council
Mr. Jim Antonen, City Manager
Mr. Robert Mittet, Finance Director
City of Maplewood
1830 East City Road B
Maplewood, MN 55109-2797
7XYH]2S
746-2+78)(-RGSVTSVEXIH
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Re: Recommendations for the Issuance of:
$11,790,000* Taxable General Obligation Bonds, Series 2010A (Build America Bonds – Direct Pay) (the
“2010A Bonds” or “Improvement Bonds”)
$4,125,000* General Obligation Refunding Bonds, Series 2010B (the “2010B Bonds” or “Refunding Bonds”)
(Collectively the “Bonds” or the “Issues”)
We respectfully request your consideration of our recommendations for the above-named Issue. The proceeds of the
Improvement Bonds will be used to fund various capital improvements projects as more fully described below. The
proceeds of the Refunding Bonds will be used to refund the City’s outstanding General Obligation Tax Increment
Refunding Bonds, Series 2002C, General Obligation Bonds, Series 2003A, and General Obligation Sewer Revenue
Bonds, Series 2003B (collectively, the “Refunded Bonds”). The refunding transaction is being undertaken to achieve
interest cost savings.
These recommendations contain a provision to receive offers for the Improvement Bonds as taxable “Build America
Bonds” as well as tax exempt bonds. See the Discussion section for more information.
We recommend the following for the Bonds:
1.To establish the date and time of receiving bids and
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establish the terms and conditions of the offering.
2.Monday, April 12, 2010 at 10:30 A.M., with
7EPI(EXIERH8MQI
consideration for award by the City Council at 7:00 P.M.
that same day.
3.The Bonds will be sold through a competitive bidding
1IXLSHSJ7EPI
process. In the interest of obtaining as many bids as
possible, we have included a provision in the attached
Terms of Proposal for underwriters to submit their bid
electronically through the electronic bidding platform of
PARITY. In addition, physical bids (by phone or fax)
®
will be accepted at the offices of Springsted.
Good faith deposits will be required of bidders and may
be submitted by (i) certified/cashier’s check, (ii) a
financial surety bond or (iii) a wire transfer to Springsted
as your agent.
4.The Bonds are being issued pursuant to Minnesota
%YXLSVMX]JSVXLI&SRHW
Statutes, Chapters 475, 469, 429, and 444.
4VIPMQMREV] WYFNIGXXSGLERKI
City of Maplewood, Minnesota
March 3, 2010
5.Improvement Bonds: $11,790,000*
4VMRGMTEP%QSYRXSJXLI&SRHW
Refunding Bonds: $4,125,000*
Included in the Terms of Proposal for the Bonds is a
provision that permits the City to increase or reduce the
principal amount of the Bonds in any of the maturities.
This allows for any necessary adjustments required
based on final interest rates and issuance costs.
6.The Improvement Bonds will mature annually
6ITE]QIRX8IVQ
February 1, 2012 through 2027.
The Refunding Bonds will mature annually
February 1, 2012 through 2019.
Interest on both series of Bonds will be payable each
February 1 and August 1, commencing
February 1, 2011.
7.
7IGYVMX]ERH7SYVGISJ4E]QIRX
The Bonds are general obligations of the City secured
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7IGYVMX]
by its full faith and credit and taxing power.
The Improvement Bonds will be repaid with a
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7SYVGISJ4E]QIRX
combination of special assessments, utility revenues
and ad valorem property taxes. In addition, the City will
make a cash contribution in the amount of interest
payable on the Improvement Bonds up to the point
where levies or assessments are available for debt
service. This will include interest payable on debt for all
projects on February 1, 2011 and, for some projects,
interest through February 1, 2012.
The Refunding Bonds will be repaid with a combination
of tax increment revenues, special assessments, sewer
revenues, and ad valorem property taxes.
The Refunding Bonds are a crossover refunding. The
escrow established with the proceeds from the
Refunding Bonds will be used to pay interest on that
issue on February 1, 2011,
The City will make its first levy for the Improvement
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*MVWX4E]QIRX']GPI
Bonds in 2010 for collection in 2011. Collection of
Page 2
City of Maplewood, Minnesota
March 3, 2010
assessments for some of the projects funded by the
Improvement Bonds will begin in 2011 and for other
projects will begin in 2012.
The existing tax increment revenue, special assessment
revenue, and sewer revenues that currently exist for the
Refunded Bonds will remain in place. Refunding Bonds
proceeds will fund an escrow that will pay debt service
on the Refunding Bonds through February 1, 2011, after
which the pledged revenue streams will be applied to
the debt service on the Refunding Bonds.
8.The City may elect on February 20, 2020 and on any
4VITE]QIRX4VSZMWMSRW
date thereafter to prepay Improvement Bonds due on or
after February 1, 2021, in whole or in part, at a price of
par plus interest accrued to the redemption date.
Due to their short duration, and in order to assure the
best pricing possible, the Refunding Bonds will not be
subject to prepayment prior to their stated maturity.
9.In the event the Bonds are designated and issued as
)\XVESVHMREV]6IHIQTXMSR
Taxable Qualified Build America Bonds (Direct Pay) and
only upon the occurrence of an Extraordinary Event, the
County may elect to prepay the Bonds at any time and
on any date at a price of par plus accrued interest.
An “Extraordinary Event” will have occurred if a material
adverse change has occurred to Section 54AA or 6431
of the Code (as such Sections were added by
Section 1531 of the Recovery Act, pertaining to “Build
America Bonds”) pursuant to which the County’s 35%
direct payment credit from the United States Treasury is
reduced or eliminated.
10.We have included a provision for the Bonds that permits
8IVQ&SRHW
the underwriters to combine multiple maturity years into
a term bond, subject to mandatory redemption on the
same maturity schedule provided in the Terms of
Proposal. The advantage to the underwriter is that it
provides large blocks of bonds, which are more
attractive to bond funds and certain pension funds
which deal only with large blocks of bonds. This in turn
is a benefit to the City since selling larger blocks of
bonds reduces the risk to the underwriter, allowing them
Page 3
City of Maplewood, Minnesota
March 3, 2010
to lower their costs and the interest coupons. Since the
Bonds are being offered on a competitive bid basis and
awarded on the lowest true interest cost, the City will
award the Bonds to the best bid regardless of whether
term bonds are chosen or not.
11.An application will be made to Standard & Poor’s
'VIHMX6EXMRK'SQQIRXW
Ratings Services for a rating on the Bonds. The City’s
outstanding general obligation debt is currently rated
“Aa2” by Moody’s.
12.
*IHIVEP8VIEWYV]6IKYPEXMSRW'SRGIVRMRK8E\
)\IQTX3FPMKEXMSRWERH8E\EFPI&YMPH%QIVMGE
&SRHW
The City is contemplating issuing the Improvement
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&ERO5YEPMJMGEXMSR
Bonds as either tax exempt bonds or as taxable Build
America Bonds. If the Bonds are issued as tax-exempt
bonds, the following will apply to them as well as to the
Refunding Bonds.
Under Federal Tax Law, financial institutions cannot
deduct from income for federal income tax purposes
expense that is allocable to carrying and acquiring tax-
exempt bonds. There is an exemption to this for “bank
qualified” bonds, which can be so designated if the
issuer does not issue more than $30 million of tax-
exempt bonds in a calendar year. Issues that are bank
qualified generally receive lower interest rates than
issues that are not bank qualified. Since the City does
not plan on issuing more than $30 million of tax-exempt
obligations in 2010, the Improvement Bonds, if issued
as tax-exempt bonds, plus the Refunding Bonds are
designated as bank qualified.
The American Recovery and Reinvestment Tax Act
of 2009 increased the previous bank qualification limit of
$10 million to $30 million for tax-exempt bonds issued
in 2009 and 2010.
All tax-exempt issues and taxable Build America Bonds
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%VFMXVEKI'SQTPMERGI
are subject to the federal arbitrage and rebate
requirements, which require all excess earnings created
by the financing to be rebated to the U.S. Treasury.
Page 4
City of Maplewood, Minnesota
March 3, 2010
The requirements generally cover two categories: bond
proceeds and debt service funds. There are
exemptions from rebate that may apply in both of these
categories.
Bond proceeds, defined generally as both the original
M
6IFEXI
principal of the issue and the investment earnings on
the principal, have 6, 18 and 24-month spend down
exemption periods. The 18-month and 24-month
expenditure exceptions require a certain percentage of
the proceeds be spent at 6-month intervals. If all of the
proceeds are expended in amounts at least equal to the
cumulative percentage for each 6-month period, the
bond proceeds are exempt from rebate and the City
may retain the excess earnings.
The Improvement Bonds are expected to meet one of
the spend down exemptions, in which case no rebate of
construction fund interest earnings will be required. The
City should be aware that this test is an "actual" test,
not one of "reasonable expectations” and you will need
to determine if the spend down was met or if rebate
may be required. In any event, Improvement Bond
proceeds, if any, not set aside for project expenditures
may still be subject to rebate.
Although the Improvement Bonds may be exempt from
rebate, the City must still comply with the arbitrage
regulations which require yield restriction of proceeds
remaining in a project fund after the three-year
temporary period.
The net proceeds of the Refunding Bonds will be
invested in an escrow account at a yield no greater than
the yield on the Refunding Bonds. Therefore,
the 2010B Bond proceeds will not be subject to rebate.
The City must maintain a bona fide debt service fund for
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&SRE*MHI(IFX7IVZMGI*YRH
the Bonds or be subject to yield restriction. Yield
restriction requires restricting the investment return in
the debt service fund to the yield on the Bonds. A bona
fide debt service fund is a fund for which there is an
equal matching of revenue to debt service expense,
with the fund spent down each year to a carry over
Page 5
City of Maplewood, Minnesota
March 3, 2010
permitted equal to the greater of the investment
earnings in the fund during the prior year or 1/12 the
debt service of the prior year.
Additionally, all original proceeds of bonds and interest
earnings on those proceeds must be expended within
three years, or the remaining proceeds will be subject to
yield restriction.
Additional diligence should be exercised in monitoring
the debt service fund for the Issues due to the potential
accumulation of assessment prepayments, which could
cause the debt service fund on the Bonds to become
non-bona fide.
Springsted currently provides arbitrage compliance
services to the City under a separate contract. A
contract amendment adding the Bonds has been
forwarded to City staff.
The average life of the Bonds cannot exceed 120% of
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)GSRSQMG0MJI
the economic life of the projects to be financed. The
average life of the projects financed by the
Improvement Bonds is over 10 years and the average
life of the Improvement Bonds is 8.545 years.
Therefore the Improvement Bonds are within the
economic life requirements.
Because the average life of the Refunding Bonds is
shorter than the remaining average lives of the
Refunded Issues, the Refunding Bonds are within the
economic life requirements.
Federal reimbursement regulations require the Council
I
*IHIVEP6IMQFYVWIQIRX6IKYPEXMSRW
to make a declaration, within 60 days of the actual
payment, of its intent to reimburse itself from expenses
paid prior to the receipt of Bond proceeds. It is our
understanding the Council has taken whatever actions
are necessary to comply with the federal reimbursement
regulations in regards to the Improvement Bonds.
13.The Bonds are subject to continuing disclosure
'SRXMRYMRK(MWGPSWYVI
requirements set forth by the Securities and Exchange
Commission. The SEC rules require the underwriter of
the Bonds to provide an annual update of certain
Page 6
City of Maplewood, Minnesota
March 3, 2010
Official Statement information and report any material
events to bond holders. The purchaser therefore
requires the City to commit to providing such
information under a continuing disclosure agreement or
“undertaking.” If the City does not enter into such an
agreement prior to the offering of the debt, underwriters
will not offer a bid to purchase the Bonds.
In the past, the City has indicated that it will manage its
own continuing disclosure matters. We understand that
the City will continue that practice with this Issue.
14.Improvement Bonds
%XXEGLQIRXW
Sources and Uses of Funds
Assessment Schedules
Debt Service Schedule
Refunding Bonds
Refunding Schedules
Terms of Proposal
(-7'977-32
As part of the American Recovery and Reinvestment Act (ARRA) of 2009, municipal issuers such as the City are
permitted to issue “Build America Bonds” or “BABs” as an alternative to traditional tax exempt municipal bonds in
order to fund public capital expenditures. Under ARRA, BABs may be issued with a 35% tax credit to the investor or
a 35% direct payment tax credit to the issuers, whereby the issuer receives a 35% rebate of their semi-annual interest
payments directly from the federal government. Pursuant to discussions with City staff regarding BABs (direct pay)
we are recommending that the City permits two alternative options for underwriters for the Improvement Bonds.
Underwriters may bid the Improvement Bonds on a traditional tax-exempt basis or they may bid the Improvement
Bonds as BABs (direct pay) at taxable rates with a tax credit to the City. The best offer for the City will be based on
an analysis that compares the tax-exempt offers to the taxable offers net of the direct pay tax credit. In most cases,
bonds that have been offered as both tax-exempt and as BABs, BABs have been the better offer. Therefore, for
purposes of these Recommendations we are showing the bond structure and debt service schedule as BABs.
ARRA does not currently permit the use of BABs for refunding transactions. Therefore, the above BABs discussion
will not apply to the Refunding Bonds.
Page 7
City of Maplewood, Minnesota
March 3, 2010
8LI-QTVSZIQIRX&SRHW
Proceeds of the Improvement Bonds will be used to finance infrastructure improvement projects in various areas of
the City. The Improvement Bonds are being issued for six separate projects, with four different sources of
repayment. The City will contribute cash in the approximate amount of $529,000 for the EUF project. The projects
are as appear in the following table, which shows the location of each project, the source of repayment, and the cost
of construction:
LevyAssessmentEUFWACTotals:
White Bear Avenue $ 1,738,475 $ 355,000 $ 2,093,475
County Road D 312,147312,147
Stillwater335,300335,300
Stanich1,203,737760,263152,00045,3002,161,300
Hills/Dale3,164,2832,792,7211,060,541 101,3767,118,921
TH 36/Rice 120,000120,000
$ 4,368,020 $ 5,723,606 $ 1,547,841 $ 501,676 $12,141,143
The six projects have been combined into a single bond issue. Combining the purposes into one bond issue allows
the City to save costs of issuance and provides larger principal maturities, thus making the Improvement Bonds more
marketable. Page 11 shows the sources and uses of funds for the Improvement Bonds, including costs of issuance
and allowance for discount bidding.
The Improvement Bonds will be general obligations of the City, secured by its full faith and credit and taxing power.
The Improvement Bonds will be payable from special assessments against benefited properties, water and
wastewater utility revenues and ad valorem property taxes. Special assessments will be filed against the projects as
shown in the table below:
4VSNIGX%WWIWWIH%QSYRX%WWIWWQIRX8IVQ)WX*MPMRK(EXI*MVWX'SPPIGX=IEV
White Bear Avenue 1,764,7008 years November 15, 2010 2011
County Road D 316,90015 years November 15, 2011 2012
Stanich771,70015 years November 15, 2011 2012
Hills/Dale2,834,90015 years November 15, 2011 2012
TH 36/Rice 121,8008 years November 15, 2010 2011
Total5,810,000
Pages 12 through 17 show the calculation of assessment income for the Improvement Bonds. The City will contribute
cash at bond closing to fund interest payments on the Improvement Bonds until collections of special assessments
and tax levies are available to pay debt service. Depending on when collection commence, the City will contribute as
necessary one to three semiannual interest payments for each purpose described above.If the Improvement Bonds
are ultimately sold as BABs, under federal regulations the City would not be permitted to fund capitalized interest from
Improvement Bond proceeds beyond the project construction period.
Page 8
City of Maplewood, Minnesota
March 3, 2010
Debt service on the assessed projects is structured around assessment income. Debt service for the tax levy, EUF
and WAC portions of the financing was structured to provide for even annual payments of principal and interest.
Pages 18 through 26 show the debt service for the Issue as a whole and for each of the component parts.
8LI6IJYRHMRK&SRHW
The proceeds of the Refunding Bonds will be used to refund, in advance of their maturity, the City’s Series 2002C
Bonds, currently outstanding in the aggregate principal amount of $1,985,000, the City’s Series 2003A Bonds,
currently outstanding in the aggregate principal amount of $2,130,000, and the City’s Series 2003B Bonds, currently
outstanding in the aggregate principal amount of $835,000. This refunding is being undertaken to achieve interest
cost savings.
The issuance of the Refunding Bonds is being conducted as a crossover refunding, in which the proceeds of the
Refunding Bonds (new issue) are placed in an escrow account with a major bank and invested in government
securities. These securities and their earnings are structured to pay interest on the Refunding Bonds until the
optional prepayment date (call date) of the Refunded Bonds (old issue), at which time the escrow account will
crossover and prepay all of the remaining principal of the Refunded Bonds. The City will continue to pay the originally
scheduled debt service on the Refunded Bonds until the call date of February 1, 2011. After the call date, the City will
cross over and begin making debt service payments on the Refunding Bonds, taking advantage of the lower interest
rates.
Based on current interest rate estimates, the refunding is projected to result in the City realizing aggregate future
value savings of approximately $170,000. This results in net present value savings of approximately $158,300.
These estimates are net of all costs of issuance associated with the refunding issue.
The Refunding Bonds will be general obligations of the City, secured by its full faith and credit and taxing power. The
Refunding Bonds will be payable from the same sources pledged to the repayment of the Refunded Bonds. Those
sources include: (i) special assessments against benefited properties, (ii) utility revenues and (iii) tax increments
derived from the City’s Housing Districts No. 1-1, No. 1-2, and No. 1-3 and Economic Development Districts No. 1-1,
No. 1-2, and No. 1-3, located within the City’s Development District No. 1. It is expected that the City will be required
to levy taxes or use other funds on hand to supplement the listed sources of repayment.
We have attached a set of schedules that summarizes the sources and uses of funds and debt service on the
financing, on the basis of the entire issue and for each of the funding purposes. The schedules include:
Preliminary Feasibility Summary: shows the detailed sources and uses of funds for the Refunding Bonds and
statistical information relating to the refunding transaction – page 27
Debt Service Schedule: Shows the aggregate debt service schedule for the Refunding Bonds in their entirety –
page 28
Debt Service Comparison: shows the total projected annual cash flow savings of the Refunding Bonds in
comparison to the aggregate existing debt service on the Refunded Bonds –page 29
Page 9
City of Maplewood, Minnesota
March 3, 2010
Prior Original Debt Service: shows the existing debt service requirements on the Refunded Bonds without a
refunding – pages 30 through 32
Debt Service to Call and to Maturity: shows the Refunded Bonds’ remaining debt service to the call date and to
maturity – pages 33 through 35
Debt Service Schedules: show the new projected debt service on the individual components of the Refunding
Bonds based on current estimated interest rates – pages 36 through 38
Debt Service Comparison: shows the projected annual cash flow savings of the individual components of the
Refunding Bonds in comparison to the existing debt service on the Refunded Bonds – pages 39 through 41
Minnesota statutes require a minimum present value savings threshold of 3% for advance refunding transactions. As
of this date that requirement is met. The success of any refunding is dependent on market fluctuations. Springsted will
continue to monitor interest rates and will inform you as needed of any developments affecting the success of this
refunding.
Springsted Incorporated is pleased to again be of service to the City of Maplewood.
Respectfully submitted,
SPRINGSTED Incorporated
DRJ
akb
Provided to Staff: Arbitrage/Rebate Contract Amendment
Page 10
Page 11
$5,810,000
City of Maplewood, Minnesota
Taxable General Obligation Improvement Bonds, Series 2010A Assessments
(Build America Bonds)
Aggregate Assessment Income By Project
DATESeries 2010A Imp Series 2010A Imp Series 2010A Imp Series 2010A Imp Series 2010A Imp TOTAL
Bonds - White Bonds -County Bonds -Stanich Bonds -Hills/Dale Bonds -TH
Bear Ave 8 yrRoad D 15 yr15 yr15 yr36/Rice
8 yr
12/31/2011328,057.73---22,642.62350,700.35
12/31/2012303,969.5840,425.8898,443.20361,638.7520,980.06825,457.47
12/31/2013292,057.8637,098.4390,340.35331,872.3020,157.90771,526.84
12/31/2014280,146.1235,957.5987,562.23321,666.6619,335.76744,668.36
12/31/2015268,234.4034,816.7584,784.11311,461.0218,513.60717,809.88
12/31/2016256,322.6833,675.9182,005.99301,255.3817,691.46690,951.42
12/31/2017244,410.9632,535.0779,227.87291,049.7316,869.30664,092.93
12/31/2018232,499.2231,394.2376,449.75280,844.0916,047.16637,234.45
12/31/2019-30,253.3973,671.63270,638.45-374,563.47
12/31/2020-29,112.5570,893.51260,432.81-360,438.87
12/31/2021-27,971.7168,115.39250,227.17-346,314.27
12/31/2022-26,830.8665,337.26240,021.53-332,189.65
12/31/2023-25,690.0262,559.14229,815.89-318,065.05
12/31/2024-24,549.1859,781.02219,610.25-303,940.45
12/31/2025-23,408.3457,002.90209,404.61-289,815.85
12/31/2026-22,267.5054,224.78199,198.97-275,691.25
Total$2,205,698.55$455,987.41$1,110,399.13$4,079,137.61$152,237.86$8,003,460.56
armounts eectessues
PAOfSldI
Series 2010A Im-White Bear Ave...................................................................................................................................1,764,700.00
.
Series 2010A Im-County Road D....................................................................................................................................316,900.00
771,700.00
Series 2010A Im-Stanich 15 yr.......................................................................................................................................
.
2,834,900.00
Series 2010A Im-Hills/Dale 15........................................................................................................................................
.
Series 2010A Im-TH 36/Rice 8 y.....................................................................................................................................121,800.00
TOTAL............................................................................................................................................................................5,810,000.00
Page 12
$1,764,700
City of Maplewood, Minnesota
Taxable General Obligation Improvement Bonds, Series 2010A Assessments
Assessed Portion - White Bear
ASSESSMENT INCOME
DatePrincipalCouponInterestTotal P+I
12/31/2010----
12/31/2011220,587.505.400%107,470.23328,057.73
12/31/2012220,587.505.400%83,382.08303,969.58
12/31/2013220,587.505.400%71,470.36292,057.86
12/31/2014220,587.505.400%59,558.62280,146.12
12/31/2015220,587.505.400%47,646.90268,234.40
12/31/2016220,587.505.400%35,735.18256,322.68
12/31/2017220,587.505.400%23,823.46244,410.96
12/31/2018220,587.505.400%11,911.72232,499.22
Total$1,764,700.00-$440,998.55$2,205,698.55
SIGNIFICANTDATES
Filing Date........................................................................................................................................................................11/15/2010
.
First Payment Date...........................................................................................................................................................12/31/2011
Page 13
$316,900
City of Maplewood, Minnesota
Taxable General Obligation Improvement Bonds, Series 2010A Assessments
Assessed Portion - County Road D
ASSESSMENT INCOME
DatePrincipalCouponInterestTotal P+I
12/31/2011----
12/31/201221,126.675.400%19,299.2140,425.88
12/31/201321,126.675.400%15,971.7637,098.43
12/31/201421,126.675.400%14,830.9235,957.59
12/31/201521,126.675.400%13,690.0834,816.75
12/31/201621,126.675.400%12,549.2433,675.91
12/31/201721,126.675.400%11,408.4032,535.07
12/31/201821,126.675.400%10,267.5631,394.23
12/31/201921,126.675.400%9,126.7230,253.39
12/31/202021,126.675.400%7,985.8829,112.55
12/31/202121,126.675.400%6,845.0427,971.71
12/31/202221,126.665.400%5,704.2026,830.86
12/31/202321,126.665.400%4,563.3625,690.02
12/31/202421,126.665.400%3,422.5224,549.18
12/31/202521,126.665.400%2,281.6823,408.34
12/31/202621,126.665.400%1,140.8422,267.50
Total$316,900.00-$139,087.41$455,987.41
SIGNIFICANTDATES
Filing Date...........................................................................................................................................................................11/15/2011
First Payment Date.............................................................................................................................................................12/31/2012
Page 14
$771,700
City of Maplewood, Minnesota
Taxable General Obligation Improvement Bonds, Series 2010A Assessments
Assessed Portion - Stanich
ASSESSMENT INCOME
DatePrincipalCouponInterestTotal P+I
12/31/2011----
12/31/201251,446.675.400%46,996.5398,443.20
12/31/201351,446.675.400%38,893.6890,340.35
12/31/201451,446.675.400%36,115.5687,562.23
12/31/201551,446.675.400%33,337.4484,784.11
12/31/201651,446.675.400%30,559.3282,005.99
12/31/201751,446.675.400%27,781.2079,227.87
12/31/201851,446.675.400%25,003.0876,449.75
12/31/201951,446.675.400%22,224.9673,671.63
12/31/202051,446.675.400%19,446.8470,893.51
12/31/202151,446.675.400%16,668.7268,115.39
12/31/202251,446.665.400%13,890.6065,337.26
12/31/202351,446.665.400%11,112.4862,559.14
12/31/202451,446.665.400%8,334.3659,781.02
12/31/202551,446.665.400%5,556.2457,002.90
12/31/202651,446.665.400%2,778.1254,224.78
Total$771,700.00-$338,699.13$1,110,399.13
SIGNIFICANTDATES
Filing Date........................................................................................................................................................................11/15/2011
First Payment Date..........................................................................................................................................................12/31/2012
.
Page 15
$2,834,900
City of Maplewood, Minnesota
Taxable General Obligation Improvement Bonds, Series 2010A Assessments
Assessed Portion - Hills/Dale
ASSESSMENT INCOME
DatePrincipalCouponInterestTotal P+I
12/31/2011----
12/31/2012188,993.345.400%172,645.41361,638.75
12/31/2013188,993.345.400%142,878.96331,872.30
12/31/2014188,993.345.400%132,673.32321,666.66
12/31/2015188,993.345.400%122,467.68311,461.02
12/31/2016188,993.345.400%112,262.04301,255.38
12/31/2017188,993.335.400%102,056.40291,049.73
12/31/2018188,993.335.400%91,850.76280,844.09
12/31/2019188,993.335.400%81,645.12270,638.45
12/31/2020188,993.335.400%71,439.48260,432.81
12/31/2021188,993.335.400%61,233.84250,227.17
12/31/2022188,993.335.400%51,028.20240,021.53
12/31/2023188,993.335.400%40,822.56229,815.89
12/31/2024188,993.335.400%30,616.92219,610.25
12/31/2025188,993.335.400%20,411.28209,404.61
12/31/2026188,993.335.400%10,205.64199,198.97
Total$2,834,900.00-$1,244,237.61$4,079,137.61
SIGNIFICANTDATES
Filing Date........................................................................................................................................................................11/15/2011
12/31/2012
First Payment Date..........................................................................................................................................................
.
Page 16
$121,800
City of Maplewood, Minnesota
Taxable General Obligation Improvement Bonds, Series 2010A Assessments
Assessed Portion - TH 36
ASSESSMENT INCOME
DatePrincipalCouponInterestTotal P+I
12/31/2010----
12/31/201115,225.005.400%7,417.6222,642.62
12/31/201215,225.005.400%5,755.0620,980.06
12/31/201315,225.005.400%4,932.9020,157.90
12/31/201415,225.005.400%4,110.7619,335.76
12/31/201515,225.005.400%3,288.6018,513.60
12/31/201615,225.005.400%2,466.4617,691.46
12/31/201715,225.005.400%1,644.3016,869.30
12/31/201815,225.005.400%822.1616,047.16
Total$121,800.00-$30,437.86$152,237.86
SIGNIFICANTDATES
Filing Date...........................................................................................................................................................................11/15/2010
.
First Payment Date..............................................................................................................................................................12/31/2011
Page 17
Page 18
$4,435,000
City of Maplewood, Minnesota
Taxable General Obligation Improvement Bonds, Series 2010A
Levy Portion
NET DEBT SERVICE SCHEDULE
DatePrincipalCouponInterestFederal CreditTotal P+ICIFNet New D/S105% Overlevy
02/01/2011--131,707.50(46,097.62)85,609.88(85,610.00)(0.12)(0.13)
02/01/2012255,000.001.300%175,610.00(61,463.50)369,146.50-369,146.50387,603.83
02/01/2013260,000.001.850%172,295.00(60,303.24)371,991.76-371,991.76390,591.35
02/01/2014260,000.002.500%167,485.00(58,619.74)368,865.26-368,865.26387,308.52
02/01/2015265,000.002.900%160,985.00(56,344.74)369,640.26-369,640.26388,122.27
02/01/2016270,000.003.400%153,300.00(53,655.00)369,645.00-369,645.00388,127.25
02/01/2017275,000.003.750%144,120.00(50,442.00)368,678.00-368,678.00387,111.90
02/01/2018280,000.004.000%133,807.50(46,832.62)366,974.88-366,974.88385,323.62
02/01/2019290,000.004.350%122,607.50(42,912.62)369,694.88-369,694.88388,179.62
02/01/2020300,000.004.400%109,992.50(38,497.36)371,495.14-371,495.14390,069.90
02/01/2021305,000.004.500%96,792.50(33,877.36)367,915.14-367,915.14386,310.90
02/01/2022315,000.004.650%83,067.50(29,073.62)368,993.88-368,993.88387,443.57
02/01/2023325,000.004.800%68,420.00(23,947.00)369,473.00-369,473.00387,946.65
02/01/2024335,000.004.950%52,820.00(18,487.00)369,333.00-369,333.00387,799.65
02/01/2025345,000.005.050%36,237.50(12,683.12)368,554.38-368,554.38386,982.10
02/01/2026355,000.005.300%18,815.00(6,585.24)367,229.76-367,229.76385,591.25
Total$4,435,000.00-$1,828,062.50(639,821.78)$5,623,240.72(85,610.00)$5,537,630.72$5,814,512.26
SIGNIFICANTDATES
Dated Date...................................................................................................................................................................................5/01/2010
Delivery Date...............................................................................................................................................................................5/01/2010
.
First Coupon Date........................................................................................................................................................................2/01/2011
etatstcs
YildSii
Bond Year Dollars........................................................................................................................................................................$40,846.25
Average Life.................................................................................................................................................................................9.210
Years
Average Coupon..........................................................................................................................................................................4.4754720%
Net Interest Cost (NIC)................................................................................................................................................................4.5949077%
.
True Interest Cost (TIC)...............................................................................................................................................................4.5650969%
.
Bond Yield for Arbitrage Purposes...............................................................................................................................................2.8110028%
All Inclusive Cost (AIC)................................................................................................................................................................3.0721639%
.
orm
IRSF8038
Net Interest Cost..........................................................................................................................................................................4.4754720%
Weighted Average Maturity..........................................................................................................................................................9.210
Years
Page 19
$1,035,000
City of Maplewood, Minnesota
Taxable General Obligation Improvement Bonds, Series 2010A
EUF Portion
NET DEBT SERVICE SCHEDULE
DatePrincipalCouponInterestFederal CreditTotal P+ICIFNet New D/S105% Overlevy
02/01/2011--30,770.63(10,769.71)20,000.92(20,001.00)(0.08)(0.08)
02/01/201260,000.001.300%41,027.50(14,359.62)86,667.88-86,667.8891,001.27
02/01/201360,000.001.850%40,247.50(14,086.62)86,160.88-86,160.8890,468.92
02/01/201460,000.002.500%39,137.50(13,698.12)85,439.38-85,439.3889,711.35
02/01/201560,000.002.900%37,637.50(13,173.12)84,464.38-84,464.3888,687.60
02/01/201665,000.003.400%35,897.50(12,564.12)88,333.38-88,333.3892,750.05
02/01/201765,000.003.750%33,687.50(11,790.62)86,896.88-86,896.8891,241.72
02/01/201865,000.004.000%31,250.00(10,937.50)85,312.50-85,312.5089,578.13
02/01/201965,000.004.350%28,650.00(10,027.50)83,622.50-83,622.5087,803.63
02/01/202070,000.004.400%25,822.50(9,037.86)86,784.64-86,784.6491,123.87
02/01/202170,000.004.500%22,742.50(7,959.86)84,782.64-84,782.6489,021.77
02/01/202275,000.004.650%19,592.50(6,857.36)87,735.14-87,735.1492,121.90
02/01/202375,000.004.800%16,105.00(5,636.74)85,468.26-85,468.2689,741.67
02/01/202480,000.004.950%12,505.00(4,376.74)88,128.26-88,128.2692,534.67
02/01/202580,000.005.050%8,545.00(2,990.74)85,554.26-85,554.2689,831.97
02/01/202685,000.005.300%4,505.00(1,576.74)87,928.26-87,928.2692,324.67
Total$1,035,000.00-$428,123.13(149,842.97)$1,313,280.16(20,001.00)$1,293,279.16$1,357,943.12
SIGNIFICANTDATES
Dated Date...............................................................................................................................................................................5/01/2010
Delivery Date............................................................................................................................................................................5/01/2010
First Coupon Date....................................................................................................................................................................2/01/2011
.
etatstcs
YildSii
Bond Year Dollars....................................................................................................................................................................$9,556.25
.
9.233 Years
Average Life.............................................................................................................................................................................
.
Average Coupon.......................................................................................................................................................................4.4800328%
Net Interest Cost (NIC).............................................................................................................................................................4.5991694%
True Interest Cost (TIC)............................................................................................................................................................4.5693286%
Bond Yield for Arbitrage Purposes............................................................................................................................................2.8110028%
All Inclusive Cost (AIC).............................................................................................................................................................3.0747244%
orm
IRSF8038
Net Interest Cost......................................................................................................................................................................4.4800328%
.
Weighted Average Maturity......................................................................................................................................................9.233 Years
.
Page 20
$510,000
City of Maplewood, Minnesota
Taxable General Obligation Improvement Bonds, Series 2010A
St Paul WAC Portion
NET DEBT SERVICE SCHEDULE
DatePrincipalCouponInterestFederal Total P+ICIFNet New D/S105%
CreditOverlevy
02/01/2011--15,131.25(5,295.93)9,835.32(9,836.00)(0.68)(0.71)
02/01/201230,000.001.300%20,175.00(7,061.24)43,113.76-43,113.7645,269.45
02/01/201330,000.001.850%19,785.00(6,924.74)42,860.26-42,860.2645,003.27
02/01/201430,000.002.500%19,230.00(6,730.50)42,499.50-42,499.5044,624.48
02/01/201530,000.002.900%18,480.00(6,468.00)42,012.00-42,012.0044,112.60
02/01/201630,000.003.400%17,610.00(6,163.50)41,446.50-41,446.5043,518.83
02/01/201730,000.003.750%16,590.00(5,806.50)40,783.50-40,783.5042,822.68
02/01/201835,000.004.000%15,465.00(5,412.74)45,052.26-45,052.2647,304.87
02/01/201935,000.004.350%14,065.00(4,922.74)44,142.26-44,142.2646,349.37
02/01/202035,000.004.400%12,542.50(4,389.86)43,152.64-43,152.6445,310.27
02/01/202135,000.004.500%11,002.50(3,850.86)42,151.64-42,151.6444,259.22
02/01/202235,000.004.650%9,427.50(3,299.62)41,127.88-41,127.8843,184.27
02/01/202335,000.004.800%7,800.00(2,730.00)40,070.00-40,070.0042,073.50
02/01/202440,000.004.950%6,120.00(2,142.00)43,978.00-43,978.0046,176.90
02/01/202540,000.005.050%4,140.00(1,449.00)42,691.00-42,691.0044,825.55
02/01/202640,000.005.300%2,120.00(742.00)41,378.00-41,378.0043,446.90
Total$510,000.00-$209,683.75(73,389.23)$646,294.52(9,836.00)$636,458.52$668,281.45
SIGNIFICANTDATES
Dated Date.........................................................................................................................................................................5/01/2010
Delivery Date......................................................................................................................................................................5/01/2010
First Coupon Date..............................................................................................................................................................2/01/2011
.
etatstcs
YildSii
Bond Year Dollars..............................................................................................................................................................$4,687.50
.
Average Life.......................................................................................................................................................................9.191
Years
4.4732533%
Average Coupon................................................................................................................................................................
.
Net Interest Cost (NIC).......................................................................................................................................................4.5929333%
True Interest Cost (TIC).....................................................................................................................................................4.5631955%
.
Bond Yield for Arbitrage Purposes.....................................................................................................................................2.8110028%
.
All Inclusive Cost (AIC).......................................................................................................................................................3.0710853%
orm
IRSF8038
Net Interest Cost................................................................................................................................................................4.4732533%
.
Weighted Average Maturity................................................................................................................................................9.191 Years
.
Page 21
Page 22
$320,000
City of Maplewood, Minnesota
Taxable General Obligation Improvement Bonds, Series 2010A
Assessed Portion - County Road D
NET DEBT SERVICE SCHEDULE
DatePrincipalCouponInterestFederal Total P+ICIFNet New D/S105% of TotalAssessmentLevy
CreditRequired
02/01/2011--9,547.50(3,341.62)6,205.88(6,294.85)(88.97)(93.42)-(93.42)
02/01/2012--12,730.00(4,455.50)8,274.50(8,393.14)(118.64)(124.57)-(124.57)
02/01/201330,000.001.850%12,730.00(4,455.50)38,274.50-38,274.5040,188.2340,425.88(237.65)
02/01/201425,000.002.500%12,175.00(4,261.24)32,913.76-32,913.7634,559.4537,098.43(2,538.98)
02/01/201525,000.002.900%11,550.00(4,042.50)32,507.50-32,507.5034,132.8835,957.59(1,824.72)
02/01/201625,000.003.400%10,825.00(3,788.74)32,036.26-32,036.2633,638.0734,816.75(1,178.68)
02/01/201720,000.003.750%9,975.00(3,491.24)26,483.76-26,483.7627,807.9533,675.91(5,867.96)
02/01/201820,000.004.000%9,225.00(3,228.74)25,996.26-25,996.2627,296.0732,535.07(5,239.00)
02/01/201920,000.004.350%8,425.00(2,948.74)25,476.26-25,476.2626,750.0731,394.23(4,644.16)
02/01/202020,000.004.400%7,555.00(2,644.24)24,910.76-24,910.7626,156.3030,253.39(4,097.09)
02/01/202120,000.004.500%6,675.00(2,336.24)24,338.76-24,338.7625,555.7029,112.55(3,556.85)
02/01/202220,000.004.650%5,775.00(2,021.24)23,753.76-23,753.7624,941.4527,971.71(3,030.26)
02/01/202320,000.004.800%4,845.00(1,695.74)23,149.26-23,149.2624,306.7226,830.86(2,524.14)
02/01/202420,000.004.950%3,885.00(1,359.74)22,525.26-22,525.2623,651.5225,690.02(2,038.50)
02/01/202520,000.005.050%2,895.00(1,013.24)21,881.76-21,881.7622,975.8524,549.18(1,573.33)
02/01/202620,000.005.300%1,885.00(659.74)21,225.26-21,225.2622,286.5223,408.34(1,121.82)
02/01/202715,000.005.500%825.00(288.74)15,536.26-15,536.2616,313.0722,267.50(5,954.43)
Total$320,000.00-$131,522.50(46,032.74)$405,489.76(14,687.99)$390,801.77$410,341.86$455,987.41(45,645.55)
Dated..................................................................................................................................................................................................
.5/01/2010
Delivery Date..........................................................................................................................................................................................
.5/01/2010
First Coupon Date......................................................................................................................................................................................
.2/01/2011
etatstcs
YildSii
Bond Year Dollars......................................................................................................................................................................................
.$2,940.00
Average Life...........................................................................................................................................................................................
.9.188 Years
Average Coupon.........................................................................................................................................................................................
.4.4735544%
Net Interest Cost (NIC)................................................................................................................................................................................
.4.5932823%
True Interest Cost (TIC)...............................................................................................................................................................................
.4.5540753%
Bond Yield for Arbitrage Purposes......................................................................................................................................................................
.2.8110028%
All Inclusive Cost (AIC)...............................................................................................................................................................................
.3.0670257%
orm
IRSF8038
Net Interest Cost......................................................................................................................................................................................
.4.4735544%
Weighted Average Maturity..............................................................................................................................................................................
.9.188 Years
Page 23
$770,000
City of Maplewood, Minnesota
Taxable General Obligation Improvement Bonds, Series 2010A
Assessed Portion - Stanich
NET DEBT SERVICE SCHEDULE
DatePrincipalCouponInterestFederal CreditTotal P+ICIFNet New D/S105% of TotalAssessmentLevy
Required
02/01/2011--23,077.50(8,077.12)15,000.38(15,119.82)(119.44)(125.41)-(125.41)
02/01/2012--30,770.00(10,769.50)20,000.50(20,159.76)(159.26)(167.22)-(167.22)
02/01/201365,000.001.850%30,770.00(10,769.50)85,000.50-85,000.5089,250.5398,443.20(9,192.68)
02/01/201460,000.002.500%29,567.50(10,348.62)79,218.88-79,218.8883,179.8290,340.35(7,160.53)
02/01/201560,000.002.900%28,067.50(9,823.62)78,243.88-78,243.8882,156.0787,562.23(5,406.16)
02/01/201655,000.003.400%26,327.50(9,214.62)72,112.88-72,112.8875,718.5284,784.11(9,065.59)
02/01/201755,000.003.750%24,457.50(8,560.12)70,897.38-70,897.3874,442.2582,005.99(7,563.74)
02/01/201855,000.004.000%22,395.00(7,838.24)69,556.76-69,556.7673,034.6079,227.87(6,193.27)
02/01/201950,000.004.350%20,195.00(7,068.24)63,126.76-63,126.7666,283.1076,449.75(10,166.65)
02/01/202050,000.004.400%18,020.00(6,307.00)61,713.00-61,713.0064,798.6573,671.63(8,872.98)
02/01/202150,000.004.500%15,820.00(5,537.00)60,283.00-60,283.0063,297.1570,893.51(7,596.36)
02/01/202250,000.004.650%13,570.00(4,749.50)58,820.50-58,820.5061,761.5368,115.39(6,353.87)
02/01/202345,000.004.800%11,245.00(3,935.74)52,309.26-52,309.2654,924.7265,337.26(10,412.54)
02/01/202445,000.004.950%9,085.00(3,179.74)50,905.26-50,905.2653,450.5262,559.14(9,108.62)
02/01/202545,000.005.050%6,857.50(2,400.12)49,457.38-49,457.3851,930.2559,781.02(7,850.77)
02/01/202645,000.005.300%4,585.00(1,604.74)47,980.26-47,980.2650,379.2757,002.90(6,623.63)
02/01/202740,000.005.500%2,200.00(770.00)41,430.00-41,430.0043,501.5054,224.78(10,723.28)
Total$770,000.00-$317,010.00(110,953.42)$976,056.58(35,279.58)$940,777.00$987,815.85$1,110,399.13(122,583.28)
Dated..................................................................................................................................................................................................
.5/01/2010
Delivery Date..........................................................................................................................................................................................
.5/01/2010
First Coupon Date......................................................................................................................................................................................
.2/01/2011
etatstcs
YildSii
Bond Year Dollars......................................................................................................................................................................................
.$7,087.50
Average Life...........................................................................................................................................................................................
.9.205 Years
Average Coupon.........................................................................................................................................................................................
.4.4728042%
Net Interest Cost (NIC)................................................................................................................................................................................
.4.5923104%
True Interest Cost (TIC)...............................................................................................................................................................................
.4.5543467%
Bond Yield for Arbitrage Purposes......................................................................................................................................................................
.2.8110028%
All Inclusive Cost (AIC)...............................................................................................................................................................................
.3.0666759%
orm
IRSF8038
Net Interest Cost......................................................................................................................................................................................
.4.4728042%
Weighted Average Maturity..............................................................................................................................................................................
.9.205 Years
Page 24
Page 25
$120,000
City of Maplewood, Minnesota
Taxable General Obligation Improvement Bonds, Series 2010A
Assessed Portion - TH 36
NET DEBT SERVICE SCHEDULE
DatePrincipalCouponInterestFederal Total P+ICIFNet New D/S105% of TotalAssessmentLevy
CreditRequired
02/01/2011--2,705.63(946.96)1,758.67(1,791.00)(32.33)(33.95)-(33.95)
02/01/201215,000.001.300%3,607.50(1,262.62)17,344.88-17,344.8818,212.1222,642.62(4,430.50)
02/01/201315,000.001.850%3,412.50(1,194.36)17,218.14-17,218.1418,079.0520,980.06(2,901.01)
02/01/201415,000.002.500%3,135.00(1,097.24)17,037.76-17,037.7617,889.6520,157.90(2,268.25)
02/01/201515,000.002.900%2,760.00(966.00)16,794.00-16,794.0017,633.7019,335.76(1,702.06)
02/01/201615,000.003.400%2,325.00(813.74)16,511.26-16,511.2617,336.8218,513.60(1,176.78)
02/01/201715,000.003.750%1,815.00(635.24)16,179.76-16,179.7616,988.7517,691.46(702.71)
02/01/201815,000.004.000%1,252.50(438.36)15,814.14-15,814.1416,604.8516,869.30(264.45)
02/01/201915,000.004.350%652.50(228.36)15,424.14-15,424.1416,195.3516,047.16148.19
Total$120,000.00-$21,665.63(7,582.88)$134,082.75(1,791.00)$132,291.75$138,906.34$152,237.86(13,331.52)
Dated..................................................................................................................................................................................................
.5/01/2010
Delivery Date..........................................................................................................................................................................................
.5/01/2010
First Coupon Date......................................................................................................................................................................................
.2/01/2011
eascs
YildSttiti
Bond Year Dollars......................................................................................................................................................................................
.$630.00
Average Life...........................................................................................................................................................................................
.5.250 Years
Average Coupon.........................................................................................................................................................................................
.3.4389889%
Net Interest Cost (NIC)................................................................................................................................................................................
.3.6485127%
True Interest Cost (TIC)...............................................................................................................................................................................
.3.6423960%
Bond Yield for Arbitrage Purposes......................................................................................................................................................................
.2.8110028%
All Inclusive Cost (AIC)...............................................................................................................................................................................
.2.5277488%
orm
IRSF8038
Net Interest Cost......................................................................................................................................................................................
.3.4389889%
Weighted Average Maturity..............................................................................................................................................................................
.5.250 Years
Page 26
$4,125,000
City of Maplewood, Minnesota
General Obligation Refunding Bonds, Series 2010
Crossover Refunding of Series 2002C, 2003A and 2003B
Project Summary
Dated 05/01/2010 | Delivered 05/01/2010
Issue
2010 Ref 02C2010 Ref 03A2010 Ref 03BSummary
Sources Of Funds
Par Amount of Bonds...............................................................$1,410,000.00$1,940,000.00$775,000.00$4,125,000.00
.
Total Sources..........................................................................$1,410,000.00$1,940,000.00$775,000.00$4,125,000.00
Uses Of Funds
Deposit to Crossover Escrow Fund...........................................1,379,994.271,902,815.48759,409.574,042,219.32
Costs of Issuance.....................................................................15,689.4521,586.918,623.6445,900.00
Total Underwriter's Discount (0.675%).....................................9,517.5013,095.005,231.2527,843.75
Rounding Amount.....................................................................4,798.782,502.611,735.549,036.93
Total Uses...............................................................................$1,410,000.00$1,940,000.00$775,000.00$4,125,000.00
.
Flow of Funds Detail
State and Local Government Series (SLGS) rates for...............
Date of OMP Candidates..........................................................
Primary Purpose Fund Solution Method...................................Net FundedNet FundedNet FundedNet Funded
.
Total Cost of Investments.........................................................$1,379,994.27$1,902,815.48$759,409.57$4,042,219.32
Interest Earnings @ 0.282%.....................................................2,915.114,019.521,604.188,538.81
Total Draws..............................................................................$1,382,909.38$1,906,835.00$761,013.75$4,050,758.13
.
PV Analysis Summary (Net to Net)
Net PV Cashflow Savings @ 1.962%(Bond Yield)...................61,680.5262,625.3824,958.79149,264.69
Contingency or Rounding Amount............................................4,798.782,502.611,735.549,036.93
.
Net Present Value Benefit........................................................$66,479.30$65,127.99$26,694.33$158,301.62
.
Net PV Benefit / $4,000,000 Refunded Principal......................4.853%3.464%3.559%3.958%
Net PV Benefit / $4,125,000 Refunding Principal.....................4.715%3.357%3.444%3.838%
Bond Statistics
Average Life.............................................................................3.317 Years5.155 Years5.311 Years4.556 Years
.
Average Coupon.......................................................................1.3375068%2.1793250%2.2139994%1.9774028%
Net Interest Cost (NIC).............................................................1.5409809%2.3102750%2.3410872%2.1255571%
.
Bond Yield for Arbitrage Purposes............................................1.9621871%1.9621871%1.9621871%1.9621871%
True Interest Cost (TIC)............................................................1.5444722%2.3041120%2.3353896%2.1188301%
All Inclusive Cost (AIC).............................................................1.8941350%2.5380608%2.5629840%2.3802426%
Page 27
$4,125,000
City of Maplewood, Minnesota
General Obligation Refunding Bonds, Series 2010
Crossover Refunding of Series 2002C, 2003A and 2003B
Debt Service Schedule
DatePrincipalCouponInterestTotal P+I
02/01/2011--50,758.1350,758.13
02/01/2012695,000.000.750%67,677.50762,677.50
02/01/2013670,000.001.050%62,465.00732,465.00
02/01/2014705,000.001.300%55,430.00760,430.00
02/01/2015720,000.001.700%46,265.00766,265.00
02/01/2016335,000.002.150%34,025.00369,025.00
02/01/2017335,000.002.450%26,822.50361,822.50
02/01/2018335,000.002.700%18,615.00353,615.00
02/01/2019330,000.002.900%9,570.00339,570.00
Total$4,125,000.00-$371,628.13$4,496,628.13
Yield Statistics
Bond Year Dollars.............................................................................................................................................................$18,793.75
Average Life.....................................................................................................................................................................4.556
Years
.
Average Coupon...............................................................................................................................................................1.9774028%
Net Interest Cost (NIC).....................................................................................................................................................2.1255571%
.
True Interest Cost (TIC)....................................................................................................................................................2.1188301%
Bond Yield for Arbitrage Purposes....................................................................................................................................1.9621871%
All Inclusive Cost (AIC).....................................................................................................................................................2.3802426%
IRS Form 8038
Net Interest Cost...............................................................................................................................................................2.1255571%
Weighted Average Maturity...............................................................................................................................................4.556 Years
Page 28
$4,125,000
City of Maplewood, Minnesota
General Obligation Refunding Bonds, Series 2010
Crossover Refunding of Series 2002C, 2003A and 2003B
Debt Service Comparison
DateTotal P+IPCFExisting D/SNet New D/SOld Net D/SSavings
02/01/201150,758.13(4,050,758.13)5,139,351.261,139,351.261,139,351.26(0.00)
02/01/2012762,677.50--762,677.50789,282.5026,605.00
02/01/2013732,465.00--732,465.00766,562.5034,097.50
02/01/2014760,430.00--760,430.00787,520.0027,090.00
02/01/2015766,265.00--766,265.00791,180.0024,915.00
02/01/2016369,025.00--369,025.00382,155.0013,130.00
02/01/2017361,822.50--361,822.50374,780.0012,957.50
02/01/2018353,615.00--353,615.00367,000.0013,385.00
02/01/2019339,570.00--339,570.00348,400.008,830.00
Total$4,496,628.13(4,050,758.13)$5,139,351.26$5,585,221.26$5,746,231.26$161,010.00
PV Analysis Summary (Net to Net)
Net FV Cashflow Savings....................................................................................................................................................161,010.00
Gross PV Debt Service Savings..........................................................................................................................................149,264.69
Net PV Cashflow Savings @ 1.962%(Bond Yield)..............................................................................................................149,264.69
Contingency or Rounding Amount.......................................................................................................................................9,036.93
Net Future Value Benefit.....................................................................................................................................................$170,046.93
Net Present Value Benefit...................................................................................................................................................$158,301.62
Net PV Benefit / $566,454.07 PV Refunded Interest...........................................................................................................27.946%
.
Net PV Benefit / $4,224,244.48 PV Refunded Debt Service................................................................................................3.747%
Net PV Benefit / $4,000,000 Refunded Principal................................................................................................................3.958%
.
3.838%
Net PV Benefit / $4,125,000 Refunding Principal...............................................................................................................
.
Refunding Bond Information
Refunding Dated Date.........................................................................................................................................................5/01/2010
Refunding Delivery Date......................................................................................................................................................5/01/2010
Page 29
$5,185,000
City of Maplewood, Minnesota
General Obligation Tax Increment Refunding Bonds
Series 2002C
Prior Original Debt Service
DatePrincipalCouponInterestTotal P+I
08/01/2010--41,518.7541,518.75
02/01/2011615,000.004.000%41,518.75656,518.75
08/01/2011--29,218.7529,218.75
02/01/2012300,000.004.000%29,218.75329,218.75
08/01/2012--23,218.7523,218.75
02/01/2013325,000.004.250%23,218.75348,218.75
08/01/2013--16,312.5016,312.50
02/01/2014360,000.004.250%16,312.50376,312.50
08/01/2014--8,662.508,662.50
02/01/2015385,000.004.500%8,662.50393,662.50
Total$1,985,000.00-$237,862.50$2,222,862.50
ield Statistics
Y
Base date for Avg. Life & Avg. Coupon Calculation..........................................................................................................5/01/2010
.
2.548 Years
Average Life.....................................................................................................................................................................
.
Average Coupon...............................................................................................................................................................4.2916358%
2.548 Years
Weighted Average Maturity (Par Basis)............................................................................................................................
.
Refunding Bond Information
Refunding Dated Date......................................................................................................................................................5/01/2010
.
Refunding Delivery Date...................................................................................................................................................5/01/2010
Page 30
$3,650,000
City of Maplewood, Minnesota
General Obligation Improvement Bonds
Series 2003A
Prior Original Debt Service
DatePrincipalCouponInterestTotal P+I
08/01/2010--38,097.5038,097.50
02/01/2011250,000.003.125%38,097.50288,097.50
08/01/2011--34,191.2534,191.25
02/01/2012250,000.003.200%34,191.25284,191.25
08/01/2012--30,191.2530,191.25
02/01/2013225,000.003.300%30,191.25255,191.25
08/01/2013--26,478.7526,478.75
02/01/2014230,000.003.450%26,478.75256,478.75
08/01/2014--22,511.2522,511.25
02/01/2015230,000.003.600%22,511.25252,511.25
08/01/2015--18,371.2518,371.25
02/01/2016235,000.003.750%18,371.25253,371.25
08/01/2016--13,965.0013,965.00
02/01/2017235,000.003.800%13,965.00248,965.00
08/01/2017--9,500.009,500.00
02/01/2018240,000.004.000%9,500.00249,500.00
08/01/2018--4,700.004,700.00
02/01/2019235,000.004.000%4,700.00239,700.00
Total$2,130,000.00-$396,012.50$2,526,012.50
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation..........................................................................................................5/01/2010
.
4.719 Years
Average Life.....................................................................................................................................................................
.
Average Coupon...............................................................................................................................................................3.7499503%
4.719 Years
Weighted Average Maturity (Par Basis)............................................................................................................................
.
Refunding Bond Information
Refunding Dated Date......................................................................................................................................................5/01/2010
.
Refunding Delivery Date...................................................................................................................................................5/01/2010
Page 31
$1,490,000
City of Maplewood, Minnesota
General Obligation Sewer Revenue Bonds
Series 2003B
Prior Original Debt Service
DatePrincipalCouponInterestTotal P+I
08/01/2010--15,059.3815,059.38
02/01/201185,000.003.125%15,059.38100,059.38
08/01/2011--13,731.2513,731.25
02/01/201285,000.003.200%13,731.2598,731.25
08/01/2012--12,371.2512,371.25
02/01/201385,000.003.300%12,371.2597,371.25
08/01/2013--10,968.7510,968.75
02/01/201490,000.003.450%10,968.75100,968.75
08/01/2014--9,416.259,416.25
02/01/201595,000.003.600%9,416.25104,416.25
08/01/2015--7,706.257,706.25
02/01/201695,000.003.750%7,706.25102,706.25
08/01/2016--5,925.005,925.00
02/01/2017100,000.003.850%5,925.00105,925.00
08/01/2017--4,000.004,000.00
02/01/2018100,000.004.000%4,000.00104,000.00
08/01/2018--2,000.002,000.00
02/01/2019100,000.004.000%2,000.00102,000.00
Total$835,000.00-$162,356.26$997,356.26
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation...........................................................................................................5/01/2010
4.918 Years
Average Life......................................................................................................................................................................
.
Average Coupon................................................................................................................................................................3.7705101%
Weighted Average Maturity (Par Basis).............................................................................................................................4.918 Years
Refunding Bond Information
Refunding Dated Date.......................................................................................................................................................5/01/2010
Refunding Delivery Date....................................................................................................................................................5/01/2010
Page 32
$5,185,000
City of Maplewood, Minnesota
General Obligation Tax Increment Refunding Bonds
Series 2002C
Debt Service To Maturity And To Call
DateRefunded Interest to D/S To CallPrincipalCouponInterestRefunded D/S
BondsCall
08/01/2010-29,218.7529,218.75--29,218.7529,218.75
02/01/20111,370,000.0029,218.751,399,218.75-4.000%29,218.7529,218.75
08/01/2011-----29,218.7529,218.75
02/01/2012---300,000.004.000%29,218.75329,218.75
08/01/2012-----23,218.7523,218.75
02/01/2013---325,000.004.250%23,218.75348,218.75
08/01/2013-----16,312.5016,312.50
02/01/2014---360,000.004.250%16,312.50376,312.50
08/01/2014-----8,662.508,662.50
02/01/2015---385,000.004.500%8,662.50393,662.50
Total$1,370,000.00$58,437.50$1,428,437.50$1,370,000.00-$213,262.50$1,583,262.50
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation..........................................................................................................5/01/2010
Average Life.....................................................................................................................................................................3.356
Years
Average Coupon..............................................................................................................................................................4.3208945%
.
Weighted Average Maturity (Par Basis)............................................................................................................................3.356 Years
Refunding Bond Information
Refunding Dated Date......................................................................................................................................................5/01/2010
Refunding Delivery Date...................................................................................................................................................5/01/2010
Page 33
$3,650,000
City of Maplewood, Minnesota
General Obligation Improvement Bonds
Series 2003A
Debt Service To Maturity And To Call
DateRefunded Interest to D/S To CallPrincipalCouponInterestRefunded D/S
BondsCall
08/01/2010-34,191.2534,191.25--34,191.2534,191.25
02/01/20111,880,000.0034,191.251,914,191.25-3.125%34,191.2534,191.25
08/01/2011-----34,191.2534,191.25
02/01/2012---250,000.003.200%34,191.25284,191.25
08/01/2012-----30,191.2530,191.25
02/01/2013---225,000.003.300%30,191.25255,191.25
08/01/2013-----26,478.7526,478.75
02/01/2014---230,000.003.450%26,478.75256,478.75
08/01/2014-----22,511.2522,511.25
02/01/2015---230,000.003.600%22,511.25252,511.25
08/01/2015-----18,371.2518,371.25
02/01/2016---235,000.003.750%18,371.25253,371.25
08/01/2016-----13,965.0013,965.00
02/01/2017---235,000.003.800%13,965.00248,965.00
08/01/2017-----9,500.009,500.00
02/01/2018---240,000.004.000%9,500.00249,500.00
08/01/2018-----4,700.004,700.00
02/01/2019---235,000.004.000%4,700.00239,700.00
Total$1,880,000.00$68,382.50$1,948,382.50$1,880,000.00-$388,200.00$2,268,200.00
ield Statistics
Y
Base date for Avg. Life & Avg. Coupon Calculation..........................................................................................................5/01/2010
Average Life.....................................................................................................................................................................5.247
Years
Average Coupon..............................................................................................................................................................3.7618284%
.
Weighted Average Maturity (Par Basis)............................................................................................................................5.247 Years
Refunding Bond Information
Refunding Dated Date......................................................................................................................................................5/01/2010
Refunding Delivery Date...................................................................................................................................................5/01/2010
Page 34
$1,490,000
City of Maplewood, Minnesota
General Obligation Sewer Revenue Bonds
Series 2003B
Debt Service To Maturity And To Call
DateRefunded Interest to D/S To CallPrincipalCouponInterestRefunded D/S
BondsCall
08/01/2010-13,731.2513,731.25--13,731.2513,731.25
02/01/2011750,000.0013,731.25763,731.25-3.125%13,731.2513,731.25
08/01/2011-----13,731.2513,731.25
02/01/2012---85,000.003.200%13,731.2598,731.25
08/01/2012-----12,371.2512,371.25
02/01/2013---85,000.003.300%12,371.2597,371.25
08/01/2013-----10,968.7510,968.75
02/01/2014---90,000.003.450%10,968.75100,968.75
08/01/2014-----9,416.259,416.25
02/01/2015---95,000.003.600%9,416.25104,416.25
08/01/2015-----7,706.257,706.25
02/01/2016---95,000.003.750%7,706.25102,706.25
08/01/2016-----5,925.005,925.00
02/01/2017---100,000.003.850%5,925.00105,925.00
08/01/2017-----4,000.004,000.00
02/01/2018---100,000.004.000%4,000.00104,000.00
08/01/2018-----2,000.002,000.00
02/01/2019---100,000.004.000%2,000.00102,000.00
Total$750,000.00$27,462.50$777,462.50$750,000.00-$159,700.00$909,700.00
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation...........................................................................................................5/01/2010
.
Average Life......................................................................................................................................................................5.390
Years
.
Average Coupon................................................................................................................................................................3.7806895%
Weighted Average Maturity (Par Basis).............................................................................................................................5.390 Years
Refunding Bond Information
Refunding Dated Date.......................................................................................................................................................5/01/2010
.
Refunding Delivery Date....................................................................................................................................................5/01/2010
Page 35
$1,410,000
City of Maplewood, Minnesota
General Obligation Tax Increment Refunding Bonds, Series 2010
Crossover Refunding of Series 2002C
DEBT SERVICE SCHEDULE
DatePrincipalCouponInterestTotal P+I
02/01/2011--12,909.3812,909.38
02/01/2012325,000.000.750%17,212.50342,212.50
02/01/2013340,000.001.050%14,775.00354,775.00
02/01/2014365,000.001.300%11,205.00376,205.00
02/01/2015380,000.001.700%6,460.00386,460.00
Total$1,410,000.00-$62,561.88$1,472,561.88
SIGNIFICANTDATES
Dated Date.......................................................................................................................................................................5/01/2010
Delivery Date....................................................................................................................................................................5/01/2010
First Coupon Date............................................................................................................................................................2/01/2011
etatstcs
YildSii
Bond Year Dollars............................................................................................................................................................$4,677.50
Average Life.....................................................................................................................................................................3.317
Years
Average Coupon..............................................................................................................................................................1.3375068%
.
Net Interest Cost (NIC).....................................................................................................................................................1.5409809%
True Interest Cost (TIC)...................................................................................................................................................1.5444722%
.
Bond Yield for Arbitrage Purposes...................................................................................................................................1.9628556%
.
1.8945626%
All Inclusive Cost (AIC)....................................................................................................................................................
.
orm
IRSF8038
Net Interest Cost..............................................................................................................................................................1.5409809%
Weighted Average Maturity..............................................................................................................................................3.317 Years
Page 36
$1,935,000
City of Maplewood, Minnesota
General Obligation Improvment Refunding Bonds, Series 2010
Crossover Refunding of Series 2003A
DEBT SERVICE SCHEDULE
DatePrincipalCouponInterestTotal P+I
02/01/2011--26,786.2526,786.25
02/01/2012275,000.000.750%35,715.00310,715.00
02/01/2013240,000.001.050%33,652.50273,652.50
02/01/2014240,000.001.300%31,132.50271,132.50
02/01/2015240,000.001.700%28,012.50268,012.50
02/01/2016240,000.002.150%23,932.50263,932.50
02/01/2017235,000.002.450%18,772.50253,772.50
02/01/2018235,000.002.700%13,015.00248,015.00
02/01/2019230,000.002.900%6,670.00236,670.00
Total$1,935,000.00-$217,688.75$2,152,688.75
SIGNIFICANTDATES
Dated Date.......................................................................................................................................................................5/01/2010
.
Delivery Date....................................................................................................................................................................5/01/2010
.
First Coupon Date.............................................................................................................................................................2/01/2011
etatstcs
YildSii
Bond Year Dollars.............................................................................................................................................................$9,981.25
Average Life.....................................................................................................................................................................5.158
Years
.
Average Coupon...............................................................................................................................................................2.1809768%
Net Interest Cost (NIC).....................................................................................................................................................2.3118347%
.
True Interest Cost (TIC)....................................................................................................................................................2.3056830%
Bond Yield for Arbitrage Purposes....................................................................................................................................1.9628556%
All Inclusive Cost (AIC).....................................................................................................................................................2.5397785%
orm
IRSF8038
Net Interest Cost...............................................................................................................................................................2.3118347%
Weighted Average Maturity...............................................................................................................................................5.158 Years
Page 37
$775,000
City of Maplewood, Minnesota
General Obligation Sewer Revenue Refunding Bonds, Series 2010
Crossover Refunding of Series 2003B
DEBT SERVICE SCHEDULE
DatePrincipalCouponInterestTotal P+I
02/01/2011--11,013.7511,013.75
02/01/201295,000.000.750%14,685.00109,685.00
02/01/201390,000.001.050%13,972.50103,972.50
02/01/201495,000.001.300%13,027.50108,027.50
02/01/2015100,000.001.700%11,792.50111,792.50
02/01/201695,000.002.150%10,092.50105,092.50
02/01/2017100,000.002.450%8,050.00108,050.00
02/01/2018100,000.002.700%5,600.00105,600.00
02/01/2019100,000.002.900%2,900.00102,900.00
Total$775,000.00-$91,133.75$866,133.75
SIGNIFICANTDATES
Dated Date.........................................................................................................................................................................5/01/2010
Delivery Date......................................................................................................................................................................5/01/2010
First Coupon Date..............................................................................................................................................................2/01/2011
etatstcs
YildSii
Bond Year Dollars..............................................................................................................................................................$4,116.25
Average Life.......................................................................................................................................................................5.311
Years
Average Coupon................................................................................................................................................................2.2139994%
.
Net Interest Cost (NIC).......................................................................................................................................................2.3410872%
True Interest Cost (TIC).....................................................................................................................................................2.3353896%
.
Bond Yield for Arbitrage Purposes.....................................................................................................................................1.9628556%
.
All Inclusive Cost (AIC)......................................................................................................................................................2.5632621%
.
orm
IRSF8038
Net Interest Cost................................................................................................................................................................2.3410872%
Weighted Average Maturity................................................................................................................................................5.311 Years
Page 38
$1,410,000
City of Maplewood, Minnesota
General Obligation Tax Increment Refunding Bonds, Series 2010
Crossover Refunding of Series 2002C
Debt Service Comparison
DateTotal P+IPCFExisting D/SNet New D/SOld Net D/SSavings
02/01/201112,909.38(1,382,909.38)2,068,037.50698,037.50698,037.50(0.00)
02/01/2012342,212.50--342,212.50358,437.5016,225.00
02/01/2013354,775.00--354,775.00371,437.5016,662.50
02/01/2014376,205.00--376,205.00392,625.0016,420.00
02/01/2015386,460.00--386,460.00402,325.0015,865.00
Total$1,472,561.88(1,382,909.38)$2,068,037.50$2,157,690.00$2,222,862.50$65,172.50
PV Analysis Summary (Net to Net)
Net FV Cashflow Savings......................................................................................................................................................65,172.50
Gross PV Debt Service Savings............................................................................................................................................61,680.52
Net PV Cashflow Savings @ 1.962%(Bond Yield)................................................................................................................61,680.52
Contingency or Rounding Amount.........................................................................................................................................4,798.78
Net Future Value Benefit.......................................................................................................................................................$69,971.28
.
Net Present Value Benefit.....................................................................................................................................................$66,479.30
.
Net PV Benefit / $147,315.03 PV Refunded Interest..............................................................................................................45.127%
Net PV Benefit / $1,430,724.49 PV Refunded Debt Service..................................................................................................4.647%
.
Net PV Benefit / $1,370,000 Refunded Principal..................................................................................................................4.853%
.
Net PV Benefit / $1,410,000 Refunding Principal..................................................................................................................4.715%
Refunding Bond Information
Refunding Dated Date...........................................................................................................................................................5/01/2010
.
Refunding Delivery Date........................................................................................................................................................5/01/2010
Page 39
$1,940,000
City of Maplewood, Minnesota
General Obligation Improvment Refunding Bonds, Series 2010
Crossover Refunding of Series 2003A
Debt Service Comparison
DateTotal P+IPCFExisting D/SNet New D/SOld Net D/SSavings
02/01/201126,835.00(1,906,835.00)2,206,195.00326,195.00326,195.00-
02/01/2012310,780.00--310,780.00318,382.507,602.50
02/01/2013273,717.50--273,717.50285,382.5011,665.00
02/01/2014276,197.50--276,197.50282,957.506,760.00
02/01/2015268,012.50--268,012.50275,022.507,010.00
02/01/2016263,932.50--263,932.50271,742.507,810.00
02/01/2017253,772.50--253,772.50262,930.009,157.50
02/01/2018248,015.00--248,015.00259,000.0010,985.00
02/01/2019236,670.00--236,670.00244,400.007,730.00
Total$2,157,932.50(1,906,835.00)$2,206,195.00$2,457,292.50$2,526,012.50$68,720.00
PV Analysis Summary (Net to Net)
Net FV Cashflow Savings......................................................................................................................................................68,720.00
Gross PV Debt Service Savings............................................................................................................................................62,625.38
Net PV Cashflow Savings @ 1.962%(Bond Yield)................................................................................................................62,625.38
Contingency or Rounding Amount.........................................................................................................................................2,502.61
Net Future Value Benefit.......................................................................................................................................................$71,222.61
.
Net Present Value Benefit.....................................................................................................................................................$65,127.99
.
Net PV Benefit / $296,588.37 PV Refunded Interest..............................................................................................................21.959%
Net PV Benefit / $1,995,225.04 PV Refunded Debt Service..................................................................................................3.264%
.
Net PV Benefit / $1,880,000 Refunded Principal..................................................................................................................3.464%
.
Net PV Benefit / $1,940,000 Refunding Principal..................................................................................................................3.357%
Refunding Bond Information
Refunding Dated Date...........................................................................................................................................................5/01/2010
.
Refunding Delivery Date........................................................................................................................................................5/01/2010
Page 40
$775,000
City of Maplewood, Minnesota
General Obligation Sewer Revenue Refunding Bonds, Series 2010
Crossover Refunding of Series 2003B
Debt Service Comparison
DateTotal P+IPCFExisting D/SNet New D/SOld Net D/SSavings
02/01/201111,013.75(761,013.75)865,118.76115,118.76115,118.76-
02/01/2012109,685.00--109,685.00112,462.502,777.50
02/01/2013103,972.50--103,972.50109,742.505,770.00
02/01/2014108,027.50--108,027.50111,937.503,910.00
02/01/2015111,792.50--111,792.50113,832.502,040.00
02/01/2016105,092.50--105,092.50110,412.505,320.00
02/01/2017108,050.00--108,050.00111,850.003,800.00
02/01/2018105,600.00--105,600.00108,000.002,400.00
02/01/2019102,900.00--102,900.00104,000.001,100.00
Total$866,133.75(761,013.75)$865,118.76$970,238.76$997,356.26$27,117.50
PV Analysis Summary (Net to Net)
Net FV Cashflow Savings.....................................................................................................................................................27,117.50
Gross PV Debt Service Savings...........................................................................................................................................24,958.79
.
Net PV Cashflow Savings @ 1.962%(Bond Yield)...............................................................................................................24,958.79
Contingency or Rounding Amount........................................................................................................................................1,735.54
.
Net Future Value Benefit......................................................................................................................................................$28,853.04
.
Net Present Value Benefit....................................................................................................................................................$26,694.33
.
Net PV Benefit / $122,550.67 PV Refunded Interest.............................................................................................................21.782%
Net PV Benefit / $798,294.94 PV Refunded Debt Service....................................................................................................3.344%
.
Net PV Benefit / $750,000 Refunded Principal..................................................................................................................3.559%
.
Net PV Benefit / $775,000 Refunding Principal..................................................................................................................3.444%
Refunding Bond Information
Refunding Dated Date..........................................................................................................................................................5/01/2010
.
Refunding Delivery Date.......................................................................................................................................................5/01/2010
Page 41
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE
ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
*
$11,790,000
CITY OF MAPLEWOOD, MINNESOTA
TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010A
(BUILD AMERICA BONDS – DIRECT PAY)
(BOOK ENTRY ONLY)
The City of Maplewood, Minnesota is requesting proposals for the above-named Issue
optionally as conventional tax-exempt general obligations (the “Tax-Exempt Bonds”) or as
taxable general obligations which the City will elect to designate “Qualified Build America Bonds
(Direct Pay)” (the “Taxable Bonds”). Proposals for the Bonds and the Good Faith Deposit
(“Deposit”) will be received on Monday, April 12, 2010, until 10:30 A.M., Central Time, at the
offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after
which time proposals will be opened and tabulated. Consideration for award of the Bonds will
7:00 P.M., Central Time, of the same day.
be by the City Council at
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
Proposals may be submitted in a sealed envelope or by fax
(a)Sealed Bidding.
(651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be
submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting
to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax
(651) 223-3046 for inclusion in the submitted Proposal.
OR
Notice is hereby given that electronic proposals will be received via
(b)Electronic Bidding.
®®
. For purposes of the electronic bidding process, the time as maintained by PARITY
PARITY
®
.Each bidder shall
shall constitute the official time with respect to all Bids submitted to PARITY
®
for purposes of
be solely responsible for making necessary arrangements to access PARITY
submitting its electronic Bid in a timely manner and in compliance with the requirements of the
®
shall have any duty or obligation to
Terms of Proposal. Neither the City, its agents nor PARITY
undertake registration to bid for any prospective bidder or to provide or ensure electronic access
®
shall be
to any qualified prospective bidder, and neither the City, its agents nor PARITY
responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or
have any liability for any delays or interruptions of or any damages caused by the services of
®®
. The City is using the services of PARITY solely as a communication mechanism to
PARITY
®
is not an agent of the City.
conduct the electronic bidding for the Bonds, and PARITY
*
Preliminary; subject to change.
Page 42
®
If any provisions of this Terms of Proposal conflict with information provided by PARITY, this
®
Terms of Proposal shall control. Further information about PARITY, including any fee charged,
may be obtained from:
®nd
PARITY, 1359 Broadway, 2 Floor, New York, New York 10018
Customer Support: (212) 849-5000
DETAILS OF THE BONDS
The Bonds will be dated as of the date of delivery, as the date of original issue, and will bear
interest payable on February 1 and August 1 of each year, commencing February 1, 2011.
Interest will be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts* as follows:
2012$620,0002016$885,0002020$660,0002024$690,000
2013$945,0002017$865,0002021$660,0002025$695,000
2014$900,0002018$865,0002022$670,0002026$705,000
2015$890,0002019$860,0002023$670,0002027$210,000
*
The City reserves the right, after proposals are opened and prior to award, to increase or reduce the
principal amount of the Bonds or the maturity amounts offered for sale. Any such increase or
reduction will be made in multiples of $5,000 in any of the maturities. In the event the principal
amount of the Bonds is increased or reduced, any premium offered or any discount taken by the
successful bidder will be increased or reduced by a percentage equal to the percentage by which the
principal amount of the Bonds is increased or reduced.
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at
a price of par plus accrued interest to the date of redemption and must conform to the maturity
schedule set forth above. In order to designate term bonds, the proposal must specify “Years of
Term Maturities” in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
Page 43
OPTIONAL REDEMPTION
The City may elect on February 1, 2020, and on any day thereafter, to prepay Bonds due on or
after February 1, 2021. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
EXTRAORDINARY REDEMPTION
In the event the Bonds are designated and issued as Taxable Qualified Build America Bonds
(Direct Pay), the Bonds are subject to extraordinary redemption at the direction of the City if the
IRS determines, or is expected by the City to determine, either prospectively or otherwise, that
Direct Payments are not payable with respect to the Bonds, or there is a change in law
eliminating or decreasing Direct Payments with respect to the Bonds. The redemption shall be
at a price of par plus accrued interest, and the redemption date shall be a date designated by
the City for which timely notice of redemption can be given.
An “Extraordinary Event” will have occurred if a material adverse change has occurred to
Section 54AA or 6431 of the Code (as such Sections were added by Section 1531 of the
Recovery Act, pertaining to “Build America Bonds”) pursuant to which the City’s 35% direct
payment credit from the United States Treasury is reduced or eliminated.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special
assessments from benefited properties and net revenues of the City’s water and wastewater
utilities. The proceeds will be used to finance infrastructure improvement projects in various
areas of the City.
TAXABILITY OF INTEREST
The interest to be paid on the Bonds is includable in gross income of the recipient for United
States and State of Minnesota income tax purposes, and is subject to Minnesota Corporate and
bank excise taxes measured by net income.
BIDDING PARAMETERS
Bidders may provide proposals for the Bonds specifying interest rates for the Bonds if issued as
Tax-Exempt Bonds, or alternatively, specifying interest rates for the Bonds if issued as Taxable
Bonds. To comply with the “Build America Bond” provisions of the Internal Revenue Code of
1986, as amended (the “Code”), each proposal for the Taxable Bonds must specify the
expected reoffering price for each maturity of the Bonds, and (i) each such reoffering price
cannot exceed the par amount of the maturity by more than .25% multiplied by the number of
complete years to the earlier of the maturity date or the first optional redemption date for the
maturity of the Bonds and (ii) in the initial offering no bond may be sold for a price in excess of
such limit unless the IRS provides authoritative guidance to the contrary. Separate proposal
forms and Parity provisions have been provided for submitting proposals for the Bonds if to be
designated Tax-Exempt Bonds or designated Taxable Bonds.
If the Bonds are issued as Tax-Exempt Bonds, the Bonds will be titled “General Obligation
Bonds, Series 2010A”.
Page 44
Proposals for the Tax-Exempt Bonds shall be for not less than $11,660,310 (the “Minimum Bid”)
and accrued interest on the total principal amount of the Bonds. Proposals for the Taxable
Bonds shall be for not less than the Minimum Bid or for not more than a de minimis premium, as
described below.
MaximumMaximumMaximumMaximum
PermittedPermittedPermittedPermitted
YearPriceYearPriceYearPriceYearPrice
2012100.25%2016101.25%2020102.25%2024102.25%
2013100.50%2017101.50%2021102.25%2025102.25%
2014100.75%2018101.75%2022102.25%2026102.25%
2015101.00%2019102.00%2023102.25%2027102.25%
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 5/100 or 1/8 of 1%. Rates are not required to be in level or ascending order; however, the
rate for any maturity cannot be more than 1% lower than the highest rate of any of the
preceding maturities. Bonds of the same maturity shall bear a single rate from the date of the
Bonds to the date of maturity. No conditional proposals will be accepted.
GOOD FAITH DEPOSIT
Proposals, regardless of method of submission, shall be accompanied by a Deposit in the
amount of $117,900, in the form of a certified or cashier's check, a wire transfer, or Financial
Surety Bond and delivered to Springsted Incorporated prior to the time proposals will be
opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether
by check, wire transfer or Financial Surety Bond. Neither the City nor Springsted Incorporated
have any liability for delays in the transmission of the Deposit.
certified or cashier’s check
Any Deposit made by should be made payable to the City and
delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota
55101.
wire transfer
Any Deposit sent via should be sent to Springsted Incorporated as the City’s
agent according to the following instructions:
Wells Fargo Bank, N.A., San Francisco, CA 94104
ABA #121000248
For credit to Springsted Incorporated, Account #635-5007954
Contemporaneously with such wire transfer, the bidder shall send an e-mail to
bond_services@springsted.com, including the following information; (i) indication that a wire
transfer has been made, (ii) the amount of the wire transfer, (iii) the issue to which it applies,
and (iv) the return wire instructions if such bidder is not awarded the Bonds.
Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City
following the award of the Bonds. Any Deposit made by check or wire transfer by an
unsuccessful bidder will be returned to such bidder following City action relative to an award of
the Bonds.
Financial Surety Bond
If a is used, it must be from an insurance company licensed to issue
such a bond in the State of Minnesota and pre-approved by the City. Such bond must be
submitted to Springsted Incorporated prior to the opening of the proposals. The Financial
Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial
Page 45
Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then
that underwriter is required to submit its Deposit to the City in the form of a certified or cashier’s
check or wire transfer as instructed by Springsted Incorporated not later than 3:30P.M., Central
Time on the next business day following the award. If such Deposit is not received by that time,
the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement,
will be deposited by the City and no interest will accrue to the purchaser. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
AWARD
The Bonds will be awarded to the bidder offering the lowest interest rate to be determined on a
true interest cost (TIC) basis, treating the credit available to the City if the Bonds are issued as
Taxable Bonds constituting “Qualified Build America Bonds” as a reduction in each interest
payment. No proposal for the Taxable Bonds may require reoffering premiums in excess of the
maximums set for the Taxable Bonds issued as “Qualified Build America Bonds.” The City’s
computation of the interest rate of each proposal, in accordance with customary practice, will be
controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
On or about May 10, 2010, the Bonds will be delivered without cost to the purchaser through
DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an
approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and
Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate.
On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds
that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central
Page 46
Time. Unless compliance with the terms of payment for the Bonds has been made impossible
by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered
by the City by reason of the purchaser's non-compliance with said terms for payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the “Undertaking”) whereunder the City will covenant for the
benefit of the owners of the Bonds to provide certain financial and other information about the
City and notices of certain occurrences to information repositories as specified in and required
by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a “Final Official Statement” of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 250 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated March 8, 2010 BY ORDER OF THE CITY COUNCIL
/s/ Karen Guilfoile
City Clerk
Page 47
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE
ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
*
$4,125,000
CITY OF MAPLEWOOD, MINNESOTA
GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010B
(BOOK ENTRY ONLY)
Proposals for the Bonds and the Good Faith Deposit (“Deposit”) will be received on Monday,
April 12, 2010, until 10:30 A.M., Central Time, at the offices of Springsted Incorporated,
380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals will be opened
and tabulated. Consideration for award of the Bonds will be by the City Council at7:00P.M.,
Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
(a)Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax
(651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be
submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting
to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax
(651) 223-3046 for inclusion in the submitted Proposal.
OR
(b)Electronic Bidding. Notice is hereby given that electronic proposals will be received via
®®
PARITY. For purposes of the electronic bidding process, the time as maintained by PARITY
®
shall constitute the official time with respect to all Bids submitted to PARITY.Each bidder shall
®
be solely responsible for making necessary arrangements to access PARITY for purposes of
submitting its electronic Bid in a timely manner and in compliance with the requirements of the
®
Terms of Proposal. Neither the City, its agents nor PARITY shall have any duty or obligation to
undertake registration to bid for any prospective bidder or to provide or ensure electronic access
®
to any qualified prospective bidder, and neither the City, its agents nor PARITY shall be
responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or
have any liability for any delays or interruptions of or any damages caused by the services of
®®
PARITY. The City is using the services of PARITY solely as a communication mechanism to
®
conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City.
®
If any provisions of this Terms of Proposal conflict with information provided by PARITY, this
®
Terms of Proposal shall control. Further information about PARITY, including any fee charged,
may be obtained from:
®nd
PARITY, 1359 Broadway, 2 Floor, New York, New York 10018
Customer Support: (212) 849-5000
*
Preliminary; subject to change.
Page 48
DETAILS OF THE BONDS
The Bonds will be dated as of the date of delivery, as the date of original issue, and will bear
interest payable on February 1 and August 1 of each year, commencing February 1, 2011.
Interest will be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts* as follows:
2012$695,0002014$705,0002016$335,0002018$335,000
2013$670,0002015$720,0002017$335,0002019$330,000
*
The City reserves the right, after proposals are opened and prior to award, to increase or reduce the
principal amount of the Bonds or the maturity amounts offered for sale. Any such increase or
reduction will be made in multiples of $5,000 in any of the maturities. In the event the principal
amount of the Bonds is increased or reduced, any premium offered or any discount taken by the
successful bidder will be increased or reduced by a percentage equal to the percentage by which the
principal amount of the Bonds is increased or reduced.
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at
a price of par plus accrued interest to the date of redemption and must conform to the maturity
schedule set forth above. In order to designate term bonds, the proposal must specify “Years of
Term Maturities” in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar
OPTIONAL REDEMPTION
The Bonds will not be subject to payment in advance of their respective stated maturity dates.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special
assessments from benefited properties and tax increments derived from the City’s Housing
Districts No. 1-1, No. 1-2, and No. 1-3 and Economic Development Districts No. 1-1, No. 1-2,
No.1-3, located within the City’s Development District No. 1. The proceeds will be used to
and
refund the (i) February 1, 2012 through February 1, 2015 maturities of the City’s General
Page 49
Obligation Tax Increment Refunding Bonds, Series 2002C, dated November 1, 2002; (ii) the
February 1, 2012 through February 1, 2019 maturities of the City’s General Obligation
Improvement Bonds, Series 2003A, dated August 1, 2003; and (iii) the February 1, 2012
through February 1, 2019 maturities of the City’s General Obligation Sewer Revenue Bonds,
Series 2003B, dated August1, 2003.
BIDDING PARAMETERS
Proposals shall be for not less than $4,097,157 and accrued interest on the total principal
amount of the Bonds.
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 5/100 or 1/8 of 1%. Rates are not required to be in level or ascending order; however, the
rate for any maturity cannot be more than 1% lower than the highest rate of any of the
preceding maturities. Bonds of the same maturity shall bear a single rate from the date of the
Bonds to the date of maturity. No conditional proposals will be accepted.
GOOD FAITH DEPOSIT
Proposals, regardless of method of submission, shall be accompanied by a Deposit in the
amount of $41,250, in the form of a certified or cashier's check, a wire transfer, or Financial
Surety Bond and delivered to Springsted Incorporated prior to the time proposals will be
opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether
by check, wire transfer or Financial Surety Bond. Neither the City nor Springsted Incorporated
have any liability for delays in the transmission of the Deposit.
certified or cashier’s check
Any Deposit made by should be made payable to the City and
delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota
55101.
wire transfer
Any Deposit sent via should be sent to Springsted Incorporated as the City’s
agent according to the following instructions:
Wells Fargo Bank, N.A., San Francisco, CA 94104
ABA #121000248
For credit to Springsted Incorporated, Account #635-5007954
Contemporaneously with such wire transfer, the bidder shall send an e-mail to
bond_services@springsted.com, including the following information; (i) indication that a wire
transfer has been made, (ii) the amount of the wire transfer, (iii) the issue to which it applies,
and (iv) the return wire instructions if such bidder is not awarded the Bonds.
Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City
following the award of the Bonds. Any Deposit made by check or wire transfer by an
unsuccessful bidder will be returned to such bidder following City action relative to an award of
the Bonds.
Financial Surety Bond
If a is used, it must be from an insurance company licensed to issue
such a bond in the State of Minnesota and pre-approved by the City. Such bond must be
submitted to Springsted Incorporated prior to the opening of the proposals. The Financial
Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial
Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then
that underwriter is required to submit its Deposit to the City in the form of a certified or cashier’s
check or wire transfer as instructed by Springsted Incorporated not later than 3:30P.M., Central
Page 50
Time on the next business day following the award. If such Deposit is not received by that time,
the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement,
will be deposited by the City and no interest will accrue to the purchaser. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
On or about May 10, 2010, the Bonds will be delivered without cost to the purchaser through
DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an
approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and
Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate.
On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds
that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central
Time. Unless compliance with the terms of payment for the Bonds has been made impossible
by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered
by the City by reason of the purchaser's non-compliance with said terms for payment.
Page 51
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the “Undertaking”) whereunder the City will covenant for the
benefit of the owners of the Bonds to provide certain financial and other information about the
City and notices of certain occurrences to information repositories as specified in and required
by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a “Final Official Statement” of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 165 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated March 8, 2010 BY ORDER OF THE CITY COUNCIL
/s/ Karen Guilfoile
City Clerk
Page 52
THIS PAGE IS INTENTIONALLY LEFT BLANK
MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
DuWayne Konewko, Community Development and Parks Director
Rezoning from M1 (light manufacturing) to R1 (single dwelling
SUBJECT:
residential)
LOCATION:2255 Duluth Street
DATE: March 1, 2010
INTRODUCTION
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan. This is
the update of the city’s comprehensive land use plan required of all metro area cities
every ten years. By approving this plan, the city council reestablished the long-range
land use guide for the city. State law requires that the city now revise our zoning maps
and zoning ordinance controls to be in conformance with the newly approved land use
classifications throughout the city.
The city has nine months (by October 25, 2010) to make all necessary zoning map and
zoning ordinance changes to coincide with the land use policies and land use maps in
the approved 2030 Comprehensive Plan.
Proposal
One such rezoning would be for the property east of Menards at 2255 Duluth Street.
This property is developed with a residential home and residential outbuildings but is
zoned M1 (light manufacturing). The newly adopted land use plan classifies this parcel
now as low density residential, a classification compatible with single-dwelling
development.
State law requires that the city council change the zoning to R1 (single dwelling
residential) to match the low density residential land use plan designation. Refer to the
maps.
Request
Rezone 2255 Duluth Street from M1 to R1.
BACKGROUND
On December 9, 2009, the Metropolitan Council gave final approval to the 2030
Comprehensive Plan.
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan.
DISCUSSION
Statutory Requirement
Section 473.865 subdivision 3 of the Minnesota State Statutes requires that cities amend
their official zoning controls within nine months of their adopting their revised
comprehensive land use plan. As stated above, the city council has until October 25,
2010 to amend all applicable zoning maps and zoning ordinances.
Why the Proposed Revision to Residential?
During the planning commission’s review of the land use plan amendments on August
19, 2008, Mr. Gordon Anderson, the owner of 2255 Duluth Street requested that his
property be re-guided to residential since that is how his lot is developed. He objected to
the current M1 land use classification and zoning. The planning commission agreed with
Mr. Anderson, but also included the abutting parcel to the north to be re-guided to
residential as well. The council accepted these changes and adopted the 2030
Comprehensive Plan with that change.
Appropriateness of Zoning and Residential Land Use Classifications
It is appropriate for 2255 Duluth to be rezoned to R1 based on its existing use as
residential property. The Countryside VW/Saab parcel to the north, however, is
developed with a commercial parking lot and is surrounded on three sides by
commercial development. This makes it unsuitable for rezoning to residential.
John Schmelz, owner of Countryside VW/Saab, objects to the re-guiding and rezoning of
his property to residential. His property has been zoned for his business and used
accordingly for many years and he would prefer it stay that way. Staff agrees and will be
bringing forward Mr. Schmelz’s request to re-guide his parcel back to a commercial
classification.
Property Tax Impact
Staff asked the Ramsey County Tax Assessor’s office what would happen to property
taxes if the zoning changes. The assessor’s office replied:
“Zoning has no affect on the property tax. Tax classifications are based on the current
use of the property, not on the zoning. The tax classification, along with the market
value, is used to calculate taxes. If the current use is continued, the tax classification will
not change. So, zoning changes will not affect taxes.”
Conclusion
State statute requires that the city revise the zoning map to R1 to match the newly
adopted low density residential land use classification. Staff is making this
recommendation for 2255 Duluth Street. As stated above, however, the Countryside
VW/Saab parking lot to the north should not be rezoned at this time. The city will be
rezoning the highway frontage properties from M1 to a commercial classification to
2
match the 2030 Comprehensive Plan in the upcoming months. Staff suggests waiting
for that process to consider the appropriate zoning for Mr. Schmelz’s property.
In the mean time, staff will be initiating a land use plan amendment to change the
Countryside VW/Saab lot back from low density residential to a commercial
classification.
COMMISSION ACTION
On February 16, 2010, the planning commission held the public hearing to review this
rezoning and recommended approval of the proposed change to R1.
RECOMMENDATION
Adopt the resolution rezoning 2255 Duluth Street from M1 (light manufacturing) to R1
(single dwelling residential). This rezoning is based on Minnesota Statute 473.865
subdivision 3, requiring the city to bring the zoning of this property into conformance with
the newly adopted comprehensive land use plan classification.
3
REFERENCE
SITE DESCRIPTION
Site Size: 1.62 acres (.73 acres—2255 Duluth Street; .89 acres—VW lot)
Existing Uses: A single dwelling on the southerly lot and a parking lot on the northerly lot
SURROUNDING LAND USES
North: Countryside Volkswagen/Saab and a small strip of land owned by Menards
South: Single dwellings
East: Duluth Street and single dwellings and apartments
West: Menards
PLANNING
Land Use Plan Designation: R1
Zoning: M1—existing; R1—proposed
p:Compplan\zoning follow-up to 2030 Plan\rezoning to R1 East of Menards CC 3 10 te
Attachments:
1. Land Use Map
2. Zoning Map
3. Arial Photo
4. Rezoning Resolution
4
Attachment 4
REZONING RESOLUTION
WHEREAS
, the City of Maplewood City Staff proposed a change to the city's
zoning map from M1 (light manufacturing) to R1 (single dwelling residential);
WHEREAS
,
this zoning map change applies to property located at 2255 Duluth
Street, identified as property identification number PID 09-29-22-43-0003;
WHEREAS
, On January 25, 2010, the city council adopted the 2030
Comprehensive Plan that reclassified the land use plan for the above referenced
properties to low density residential.
WHEREAS
, Section 473.865 subdivision 3 of the Minnesota State Statutes
requires that cities amend their official zoning map within nine months of their adopting
their revised comprehensive land use plan to match the new land use classification.
WHEREAS
, the history of this change is as follows:
1. On February 16, 2010, the planning commission held a public hearing to
consider this rezoning. The city staff published a hearing notice in the
Maplewood Review and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to
speak and present written statements prior to their recommendation.
2. On __________, 2010, the city council discussed the proposed zoning map
change. They considered reports and recommendations from the
planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED
that the city council approve the
above-described change in the zoning map based on Minnesota Statute 473.865
subdivision 3, requiring the city to bring the zoning of this property into conformance with
the adopted comprehensive land use plan classification.
The Maplewood City Council approved this resolution on ______, 2010.
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, FEBRUARY 16, 2010
V. PUBLIC HEARING
b. 7:20 p.m.: Rezoning of 2255 Duluth Street from M1 (light manufacturing) to R1 (single dwelling
residential)
Planner Ekstrand presented the staff report, explaining that this rezoning also needs to be completed
to be in conformance with the land use classifications of the 2030 Comprehensive Plan recently
adopted by the city council.
Gordon Anderson, the affected property owner spoke, saying he bought this property and built his
home on it 50 years ago and has lived there ever since. During the update of the comprehensive
plan, he requested that his property be rezoned from light manufacturing to residential.
There were no further comments from the public; the public hearing was closed.
Commissioner Pearson moved to approve the rezoning of 2255 Duluth Street from M1 (light
manufacturing) to R1 (single dwelling residential). This rezoning is based on Minnesota Statute
473.865 subdivision 3, requiring the city to bring the zoning of this property into conformance with the
newly adopted comprehensive land use plan classification.
Commissioner Yarwood seconded Ayes–Bierbaum, Desai, Fischer, Martin, Nuss, Pearson,
Yarwood
The motion passed.
THIS PAGE IS INTENTIONALLY LEFT BLANK
MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
DuWayne Konewko, Community Development and Parks Director
Rezoning from R1 (single dwelling residential) and BC
SUBJECT:
(business commercial) to MU (mixed use)
DATE: March 1, 2010
INTRODUCTION
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan. This is
the update of the city’s comprehensive land use plan required of all metro area cities
every ten years. By approving this plan, the city council reestablished the long-range
land use guide for the city. State law requires that the city now revise our zoning maps
and zoning ordinance controls to be in conformance with the newly approved land use
classifications throughout the city.
The city has nine months (by October 25, 2010) to make all necessary zoning map and
zoning ordinance changes to coincide with the land use policies and land use maps in
the approved 2030 Comprehensive Plan.
Proposal
The first such rezoning is for the area bounded by Larpenteur Avenue, Parkway Drive
and Highway 61. This area currently is a mix of residential and business property and is
zoned both R1 (single dwelling residential) and BC (business commercial). The newly
approved land use classification for all this property is MU (mixed use).
Much like its current mix of zoning, MU would serve as a blend of residential and
commercial land uses.
Request
Approve a rezoning for the above-described area to MU.
BACKGROUND
On December 9, 2009, the Metropolitan Council gave final approval to the 2030
Comprehensive Plan.
On January 25, 2010, the city council adopted the 2030 Comprehensive Plan.
DISCUSSION
Statutory Requirement
Section 473.865 subdivision 3 of the Minnesota State Statutes requires that cities amend
their official controls within nine months of their adopting their revised comprehensive
land use plan. As stated above, the city council has until October 25, 2010 to amend all
applicable zoning maps and zoning ordinances.
Why the Proposed Revision to Mixed Use?
The reason for this mixed–use classification in the 2030 Comprehensive Plan is to retain
a mix of residential and commercial land uses, but in a planned, uniform fashion. This
area fronts on a busy highway as well as two heavily travelled roadways serving a mix of
single-dwelling, multi-family and business properties. A reclassification to mixed use
provides the framework for redevelopment with a mixture of land uses that are mutually
compatible and in character with the surrounding neighborhood.
Grandfathered Uses
Several residents have asked what would happen to their properties when this rezoning
takes place. All existing homes and businesses could remain as they are and this
rezoning would not affect the use of their properties. The existing uses would become
“grandfathered in,” or in the terms of the zoning ordinance, would become “legal
nonconforming uses.” Legal nonconforming uses may remain in place until the property
owners propose a change to something else. At that time, they would need to comply
with the requirements of the MU zoning ordinance.
Single dwellings are specifically allowed to remain and may be enlarged. The MU
ordinance allows the expansion of single dwellings. It provides that “any pre-existing
conforming or nonconforming single or double-dwelling residential use or structure which
would become nonconforming by adoption of the mixed-use zoning district may be
expanded, extended or intensified so long as such expansion, extension or
intensification would be permitted under the single-dwelling residential district or double-
dwelling residential district and/or the mixed-use zoning district.
Therefore, by this provision, a homeowner could add onto their garage, add onto their
home or build another outbuilding, for example, without any zoning-related issues
coming into play. Provided, of course, that all setback and size requirements are met.
Property Tax Impact
Several residents have asked what would happen to their property taxes if their zoning
changed to mixed use. The Ramsey County Tax Assessor’s office stated that:
“Zoning has no affect on property tax. Tax classifications are based on the current use
of the property, not on the zoning. The tax classification, along with the market value is
used to calculate taxes. If the current use is continued, the tax classification will not
change. So, zoning changes will not affect taxes.”
2
Conclusion
State statute requires that the city revise the zoning map to MU to match the newly
adopted mixed-use classification on the comprehensive plan. Therefore, staff is
recommending the planning commission and city council revised the zoning map
accordingly.
COMMISSION ACTION
On February 16, 2010, the planning commission held a public hearing to consider this
rezoning and recommended approval of the change to MU.
RECOMMENDATION
Adopt the resolution rezoning the property bounded by Larpenteur Avenue, Parkway
Drive and Highway 61 (Arcade Street) from R1 (single dwelling residential) and BC
(business commercial) to MU (mixed use). This rezoning is based on Minnesota Statute
473.865 subdivision 3, requiring the city to bring the zoning of this property into
conformance with the adopted comprehensive land use plan classification.
3
REFERENCE
SITE DESCRIPTION
Site Size: 4.75 acres
Existing Uses: Seven single dwellings and one business (Bacchus Homes)
SURROUNDING LAND USES
North: The intersection of Parkway Drive and Highway 61 (Arcade Street). There are
single dwellings and town homes to the north/northwest
South: Larpenteur Avenue and Gustavus Adolphus Lutheran Church
East: Highway 61 and Round Lake in Phalen Park
West: Parkway Drive, single dwellings, town homes and a business office
PLANNING
Land Use Plan Designation: MU (mixed use)
Zoning: R1 and BC—existing; MU—proposed
p:Compplan\Zoning Follow-up to 2030 Plan\Rezoning to Mixed Use Plan Larpenteur and Arcade CC 3 10 te
Attachments:
1. Land Use Map
2. Zoning Map
3. Rezoning Resolution
4
Attachment 3
REZONING RESOLUTION
WHEREAS
, the City of Maplewood City Staff proposed a change to the city's
zoning map from R1 (single dwelling residential) and BC (business commercial) to MU
(mixed use);
WHEREAS
,
this zoning map change applies to property located between
Larpenteur Avenue, Arcade Street (Highway 61) and Parkway Drive. The property
identification numbers identifying the affected properties are:
PIN 17-29-22-44-0013; PIN 17-29-22-44-0014; PIN 17-29-22-44-0015;
PIN 17-29-22-44-0016; PIN 17-29-22-44-0017; PIN 17-29-22-44-0018;
PIN 17-29-22-44-0019; PIN 17-29-22-44-0020; PIN 17-29-22-44-0021;
PIN 17-29-22-44-0022; PIN 17-29-22-44-0023;
WHEREAS
, On January 25, 2010, the city council adopted the 2030
Comprehensive Plan that reclassified the land use plan for the above referenced
properties to MU.
WHEREAS
, Section 473.865 subdivision 3 of the Minnesota State Statutes
requires that cities amend their official zoning map within nine months of their adopting
their revised comprehensive land use plan to match the new land use classification.
WHEREAS
, the history of this change is as follows:
1. On February 16, 2010, the planning commission held a public hearing to
consider this rezoning. The city staff published a hearing notice in the
Maplewood Review and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to
speak and present written statements prior to their recommendation.
2. On __________, 2010, the city council discussed the proposed zoning map
change. They considered reports and recommendations from the
planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED
that the city council approve the
above-described change in the zoning map based on Minnesota Statute 473.865
subdivision 3, requiring the city to bring the zoning of this property into conformance with
the adopted comprehensive land use plan classification.
The Maplewood City Council approved this resolution on ______, 2010.
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, FEBRUARY 16, 2010
V. PUBLIC HEARING
a. 7:03 p.m.: Rezoning of Land Bounded by Highway 61, Larpenteur Avenue and Parkway Drive
from R1 (single dwelling residential) and BC (business commercial) to MU (mixed use)
Planner Tom Ekstrand presented the staff report, explaining that this rezoning needs to be completed
to be in conformance with the land use classifications of the 2030 Comprehensive Plan recently
adopted by the city council. Planner Ekstrand said the city has not been approached with any
commercial interest in this property at this time.
The public hearing was opened for comments from the public.
Gary Blair, a commercial property owner in this area, spoke about previous attempts to develop his
property. Staff explained that a large part of the difficulty in developing his property has been that it is
situated on land controlled by the Shoreland Ordinance and that would not change with this rezoning.
Mr. Blair had specific questions about the setback requirements in the mixed use ordinance. Staff
gave Mr. Blair a copy of the Mixed Use ordinance provisions and asked him to call if he had additional
questions.
There were no further comments from the public; the public hearing was closed.
Commissioner Pearson moved to approve the rezoning of the property bounded by Larpenteur
Avenue, Parkway Drive and Highway 61 (Arcade Street) from R1 (single dwelling residential) and BC
(business commercial) to MU (mixed use). This rezoning is based on Minnesota Statute 473.865
subdivision 3, requiring the city to bring the zoning of this property into conformance with the adopted
comprehensive land use plan classification.
Commissioner Desai seconded Ayes – Bierbaum, Desai, Fischer, Martin, Nuss, Pearson, Yarwood
The motion passed.
AGENDA REPORT
TO:
FROM:
SUBJECT:Consider a Resolution Supporting a Fiber Infrastructure Grant
DATE:
Introduction
Background
Agenda Item J5
AFS was aware of the Metro-INET collaborative and is seeking our support of their application to the NTIA
for consideration of a BTOP grant to construct a 100 mile fiber optic ring throughout the northeast metro
area to serve business and our public safety institutions. AFS would serve as the grant applicant.
Members of Metro-INET are asked to serve as public sponsors of the grant application and the public
beneficiary by virtue of a grant to use the AFS Fiber network to interconnect the public safety facilities and
other public buildings within our networking group. Additionally AFS will provide dark fiber capacity on the
existing AFS fiber ring located in St. Paul. In total, AFS is proposing to provide to Metro-INET access to
140 route miles of fiber.
It must be noted that other agencies and institutions within the Twin Cities metropolitan area are also
submitting grant applications to meet their unique needs. The City of St. Paul has partnered with Ramsey
County to develop a community network to meet the needs of the city and of Ramsey County operations.
Anoka County is preparing an application as well. It had been suggested by some that the multiple
applications be consolidated into a single application however the effective governance of an expansive
public network may daunting given that the number of public institutions in the region. Therefore it has
been recommended, and the agencies are encouraged, to support the application that best meets the
needs of their respective organizations and to additionally extend a letter of support to the other
applications being submitted for our region. This provides an opportunity for multiple private companies to
participate in the grant application process. The NTIA encourages participation and cooperation between
multiple entities so it stands to reason that the combined efforts by all will benefit everyone’s application.
Budget Impact
If awarded, the BTOP grant will cover up to 70% of the cost of the project. AFS estimates the total cost to
be approximately $8 million. AFS has indicated that the remaining 30% will be covered by AFS in
exchange for public sponsorship and support of the AFS grant. AFS has requested a contribution to the
annual maintenance of the 140route miles in the amount of $49,000 per year. This cost will be divided
amongst the members of Metro-INET on an equitable basis using a cost sharing methodology developed
by the Metro-INET Users Group. An initial estimate, based on the number of sites connected, for the City
of Maplewood would be an annual cost of around $5,000.
Recommendation
Staff recommends supporting the efforts of AFS in obtaining federal funding to expand fiber based
broadband opportunities within our community and to additionally offer a letter of support to other agencies
pursuing grants. Given the uncertainty over the continued use of the Comcast provided fiber optic network
it is necessary that Maplewoodtake advantage of any opportunity that can provide low cost, high speed
connectivity between our buildings and neighboring public institutions to continue to preserve the
operational efficiencies and cost sharing relationships we currently have today.
Action Required
Motion to adopt a resolution pledging public support for American Fiber System’s application to the
National Telecommunications and Information Administration for the construction of a Community
Broadband network within the Twin Cities North East Metropolitan area to include the City of Maplewood
and to authorize the City Manager to execute Letters of Support to agencies seeking support of additional
grant opportunities.
Attachments:
1.Resolution
2.AFS Project Summary
3.AFS Grant Presentation
RESOLUTION SUPPORTING
BROADBAND TECHNOLOGY OPPORTUNITY PROGRAM (BTOP)GRANT
APPLICATIONS FOR THE DEVELOPMENT OF A COMPREHENSIVE COMMUNITY
NETWORK TO BENEFIT PUBLIC INSTITUTIONS IN THE NORTH EAST TWIN CITIES
METROPOLITAN AREA.
WHEREAS, the National Telecommunications and Information Administration (NTIA) agency has
grants available for the deployment of broadband infrastructure; and
WHEREAS, the NTIA will award infrastructure grants focusing on middle mile broadband networks to
benefit key community institutions including public safety; and
WHEREAS, the NTIA encourages the development of public/private partnerships in the application for
these grants; and
WHEREAS, American Fiber Systems (AFS) seeks public support of their application to receive funding
for deploying broadband infrastructure in the north east Twin Cities Metropolitan Area; and
WHEREAS, AFS will dedicate a portion of the infrastructure as a Community Fiber Network to benefit
public institutions within the AFS service area as presented in the letter of intent;and
WHEREAS, additional applications for BTOP grants are being submitted by other agencies and private
partners within the north east metropolitan area; and
WHEREAS, supporting these efforts will encourage sustainable adoption of broadband service and to
spur job creation and stimulate long-term economic growth and opportunity in the region.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Maplewood that:
The Maplewood City Council adopts this resolution supporting the grant application by American Fiber
Systems for the development of a comprehensive community network to benefit public institutions in
the north east Twin Cities metropolitan area; and BE IT FURTHER
Resolved that the Maplewood City Council authorizes the City Manager to collaborate with other public
entities participating in this grant application and to provide letters of support to other communities and
agencies in Minnesota who are developing applications for funding to the NTIA or to the Rural
Unification Services (RUS) for broadband projects to address unique needs of their communities.
THIS PAGE IS INTENTIONALLY LEFT BLANK
Agenda Item J6
AGENDA REPORT
TO
: CityCouncil
FROM:
Chuck Bethel, HR Attorney
Charles Ahl, Assistant City Manager
SUBJECT:Consider Approval of 2010 Cost ofLiving Adjustment (COLA) for City
Manager
DATE:March 2, 2010
INTRODUCTION/SUMMARY
On February 22, 2010, the City Council conducted the annual performance evaluation of City Manager
Jim Antonen. Mr. Antonen successfully completed this evaluation. Mr. Antonen was hired on March
9, 2009, and thus has successfully completed the first year ofemployment. His contract does not
provide provisions for salary adjustments.
All City employees received cost of living adjustments beginning on January 1, 2010. Mr. Antonen did
not receive a COLA because he had not completed his first year of employment. Consistent with other
contracts and bargaining group agreements, employees whose salary is in excess of $100,000
received a 2% COLA adjustment. It is proposed that Mr. Antonen receive the similar 2% adjustment
effective on his anniversary date of March 9, 2010. No other contract adjustments are recommended.
This adjustment is acceptable to Mr. Antonen.
It should be noted that this adjustment is for 2010 and does not reflect any COLA or salary
adjustments for 2011. Pursuant to Minn. Stat. §43A.17 Subd. 9(a), the salary is capped at 110% of
the governor’s salary. Pursuant to Minn. Stat. §43A.17 Subd. 9(c), deferred comp and car allowance
are included in determining the salary but the value of medical and other benefits are not.the
For 2010
salary cap for public employees remains at $150,065. Following this adjustment, Mr. Antonen will
remain below that cap.
Salary Summary:
2009 Comp 2010 Comp
Annual Salary:$130,000 X 2% COLA = $132,600
Car Allowance: 6,0006,000
Deferred Comp = 6%: 7,8007,956
GRAND TOTAL$143,800$146,556
RECOMMENDATION
It is recommended that the City Council approve a 2% Cost of Living Adjustment for City ManagerJim
Antonento be effective on March 9, 2010.
THIS PAGE IS INTENTIONALLY LEFT BLANK
Agenda Item J7
AGENDA REPORT
TO
: Jim Antonen, City Manager
FROM:
Charles Ahl, Assistant City Manager
SUBJECT:Consider Approval of 2011 Federal Appropriation Requests
DATE:March 2, 2010
INTRODUCTION
It is proposed that the City Council consider requesting federal funds for three major projects during
Federal Fiscal Year 2011. These requests are submitted to our local congress person,
Representative Betty McCollum and one of our Senators, Senator Franken. Our requests are added
to the other requests that are submitted to these legislators’soffice and each determines if the request
is forwarded to the various funding committees. These requests will be part of the discussion package
that Mayor Rossbach and City Manager Antonen will discuss during their Washington trip.
SUMMARY
The following three projects have been submitted to Representative McCollum and Senator Franken’s
office for consideration. Before proceeding further, the City Council needs to authorize the projects
and direct Mayor Rossbach to prepare an authorization letter. The projects are provided in the order
of priority as recommended by the staff:
GERTEN POND
Funding Request = $1,000,000
Part of TH 36 – English Improvements
Gerten Pond is a major watershed receiving body that serves a large industrial and residential
area in Maplewood. The discharge from this pond is to Keller Lake, which is an impaired water
body in the Phalen Chain of Lakes. The drainage to Gerten Pond includes the major
intersections of TH 36 – TH 61 and TH 36 – English Street. The current drainage situation of
Gerten Pond is that the outflow contributes to the impairment of Keller Lake and the Phalen
Chain of Lakes, while the flooding caused by inadequate outfall facilities backup into an
industrial area causing a shutdown of local business, restricts the redevelopment of an
industrial area and in times of very heavy rainfall, causes flooding of a major regional roadway
[TH 36] near a railroad underpass, just east of the English Street intersection.
The improvements to Gerten Pond are the essential first steps in a major resolution of an area
traffic congestion issue, an essential first step in addressing the Keller Lake and Phalen Chain
of Lakes impaired waters issues and an essential first step in a redevelopment initative that will
bring hundreds of jobs to a distressed area of Maplewood. Without these improvements, the
removal of the last traffic signal on the TH 36 freeway will remain in place between TH 120 and
Interstate 35W, a twelve mile segment. Without these improvements, the impairment of the
Phalen Chain of Lakes will continue to degrade causing restrictions on the boating, swimming,
fishing and other recreational activities that these water bodies provide a sizable percentage of
the eastern metro area. And, without these improvements, this area of Maplewood remains in
an existing condition without redevelopment initiatives and vacant buildings will likely remain
vacant.
The proposed project will provide outlet control improvements, in drainage system revisions
and local environmental enhancements that will make the drainage system function more
efficiently. Flooding of local roadways needs to be improved, as does the direct discharge of
drainage waters to the Chain of Lakes. Expansion of the drainage system will include
additional wetlands and drainage features that will tie into the natural areas that are part of the
Phalen Chain of Lakes.
FY 2011 Appropriation Requests
PAGE TWO
Maplewood is working with the Minnesota Department of Transportation on addressing a new
interchange at TH 36 – English that will address this dangerous traffic hazard and congestion
issue, but the drainage from that interchange must be addressed before that project can
proceed. Once the interchange is addressed, the improved traffic functions will allow for a
local investment into the businesses and industrial areas, which are struggling with flooding
issues and traffic access limitations
EAST METRO FIRE TRAINING FACILITY – PHASE II
Funding Request = $5,000,000
The City of Maplewood is the lead agency in attempting to implement a Public Safety Training
Facility to serve 16 communities in the eastern metro area. These 16 communities serve in
excess of 800,000 of our Minnesota citizens. A consortium of Local Government Units within
Ramsey and Washington Counties will operate the facility through a Joint Powers Agreement.
In addition to Maplewood, member cities may include: Oakdale, Cottage Grove, Lake Elmo,
Lake Johanna Fire, New Brighton, Roseville, Stillwater,Vadnais Heights, White Bear Lake,
Little Canada, North St Paul, Woodbury, Newport, Mahtomedi and Falcon Heights. In addition
to these communities, this facility will be a training facility for courses offered in firefighter and
public safety from Century College.
This joint initiative proposes to construct a training facility in 2010 using state and local funds
for the first phase of the project on 26 acres of Minnesota Department of Transportation
property at TH 5 and TH 120 [Century Avenue]. The first phase of the improvements should
be underway in 2010 that include the first phase of the training facility. Currently, there are
inadequate training facilities in the north and east metro and surrounding areas for firefighting
agencies to properly train. Some of the training facilities that east metro departments are using
now do not provide the full suite of training components needed to meet National Fire
Protection Association (NFPA) Standards. This facility will provide this ability as well as
achieving costs savings for local departments resulting from reduced travel costs, and reduced
time commitments needed to meet training requirements.
Once Phase I is completed, this consortium proposes to begin implementation of Phase II.
This request is for Phase II improvements, as the consortium expects to be successful with
implementing Phase I during 2010 and early 2011. Phase II will expand from the current 5
acre site to use up to an additional 10 acres expand the training from more centrally focused
onfirefighting to include emergency management, homeland security and police services. The
training will include site features to allow vehicle training facilities and emergency operations
exercises. The course work criteria will be developed and enhanced by expanded training of
officers and personnel at Century College in this critical focus area. An indoor firing range,
which is very limited in availability in this area, as all St. Paul and Maplewood area officers use
an outdoor training facility in a residential area in south Maplewood.
CITY CAMPUS ENERGY REVISIONS
Funding Request = $4,000,000
The City of Maplewood has adopted an energy conservation strategy in 2009 that endorses the
aggressive implementation of alternative energy sources for publicfacilities. This project
proposes the conversion of the City Hall Campus, including the Maplewood Community Center
and the Maplewood Public Works Building, along with the Ramsey County District Court
Facility to be powered with photo-voltaic and wind turbine sources.
FY 2011 Appropriation Request
PAGE THREE
The Maplewood Community Center provides regional recreational facilities for the eastern
metro area. The facility is appropriately located with an expansive roof area with a southern
exposure, along with extensive property within the campus that could easily accommodate a
photo-voltaic facility that would provide electric generation for these campus facilities. In
addition, the hot water facilities at the Community Center would tap into this environmental
feature and significantly reduce the energy needs of that facility. The Maplewood Public Works
Facility maintains a large yard for its operations and is strategically located in an area of
Maplewood that would support a wind turbine with little to no impact on surrounding land uses,
which are the campus and a golf course. This project would involve exploring the construction
of the photo-voltaic facility and wind turbine within the campus. A second [and future] phase
would involve installationof geothermal control units to further supplant the energy uses of pool
and water heating and cooling needs of these 4 facilities.
FY 2011 Appropriation Requests
Congresswoman McCollum provides the following information on her webpage regarding this process
and the appropriations:
Office of Congresswoman Betty McCollum (MN-04)
Making a request in the FY 2011 Appropriations Cycle
Introduction
Seeking a congressionally-directed appropriation for federal funding or report language is a highly
competitiveprocess due to the following factors:
the large number of requests received each year;
the constrained federal budget environment;
House rules governing the appropriations process and heightened scrutiny for all project
requests.
Our office thoroughly evaluates each request we receive to determine priorities for projects, report
language and program level funding. A limited number of all requests are submitted to the relevant
appropriations subcommittee by a deadline set by that subcommittee. The Congresswoman
enthusiastically supports Fourth District priority projects and, when appropriate, projects benefiting
other parts of the state or the state as a whole. All complete project requests submitted to our office by
the deadline will receive consideration. However, making a request does not guarantee that a project,
report language or requested program level will be submitted for final consideration by the House
Appropriations Committee.
During last year’s appropriations cycle the total number of Member-directed projects and the total
amount of funding allocated for Member projects was significantly reduced from prior years. Project
funding is expected to be at least as restrictive in the upcoming Fiscal Year 2011 cycle.
FY 2011 Appropriation Request
PAGE FOUR
Committee Transparency Requirements
The House Appropriations Committee enforces a series of transparency measures for Member-
directed project funding, including:
All project requests submitted by a Member of Congress to the Appropriations Committee must
be posted on that lawmaker’s Congressional website with an explanation of the purpose of the
project and a justification of its value to taxpayers.
All projects included by the Appropriations Committee are listed in the report accompanying
eachSubcommittee bill, with the project title, recipient and Congressional sponsor(s).
Any project application will not be complete and will not be considered for submission if the
requested letter does not include the following language:
“By submitting thisrequest I support Congress’ authority to direct project specific
funding decisions to federal departments and agencies, as well as instruct federal
departments and agencies through report language of congressional intent on matters
of funding and policy interpretation.”
Notification & Communication
In accordance with Appropriations Committee requirements, all submitted projects will be
posted on our official website once they are submitted for consideration to the Committee (mid-
March). If your request was submitted, you can expect a long waiting period before learning
whether funding was provided, or language included, in the final subcommittee report. Each
appropriations bill is considered by the U.S. House at different times throughout the late spring
and summer. Some bills include member projects while others do not.
RECOMMENDATION
It is recommended that the City Council approve the submittal of three projects [Gerten Pond; East
Metro Fire Training Facility – Phase II; and City Campus Energy Revisions] to the federal
appropriations process and hereby authorizes Mayor Rossbach and City Manager Antonen to submit
“By submitting this request we support Congress’
the final request with the following language
authority to direct project specific funding decisions to federal departments and agencies, as
well as instruct federal departments and agencies through report language of congressional
intent on matters of funding and policy interpretation.”
Attachments:
1.Gerten Pond Improvements Funding Request to Congresswoman McCollum
2.East Metro Public Safety Facility Funding Request to Congresswoman McCollum
3.Campus Energy Facilities Funding Request to Congresswoman McCollum
Item J8
MEMORANDUM
TO:
James Antonen, City Manager
FROM:
Karen Guilfoile, Citizen Services Director
DATE:
March 1, 2010
RE:
Approval of Resolution Relocating Precinct 10 (Ramsey County Care Center) to
Maplewood City Hall
Background
Precinct 10 is currently located at the Ramsey County Care Center (RCCC). In 2008, the
RCCC underwent a significant remodeling and expansion project to include a Transitional Care
Unit which caters to individuals that are transitioning from the hospital to home.
Understandably with the expansion there is much more traffic in and out of the facility which
impacts parking availability on Election Day. Also, there are safety and security concerns with
some of the patients that are considered vulnerable.
During the 2008 election when the RCCC was undergoing remodeling the precinct was
temporarily moved to the Ramsey County Extension building. While this space is adequate for
a local election it would not be accommodating for a large State Election and certainly not for a
Presidential Election.
Prior to 2008, Precinct 9 was located in city hall. In May 2008, the council approved
moving Precinct 9 to the Maplewood Community Center since additional room and parking
availability was needed to accommodate the approximately 1,400 registered voters in the
Precinct.
Precinct 10 currently has approximately 710 registered voters which is by far our smallest
precinct and could easily be located at city hall. If the relocation of the precinct is approved
the boundaries of the Precinct will not change.
Staff will then notify the Secretary of State’s Office so that their records can be updated and
postal verification cards can be sent to voter’s that reside in precinct 10 notifying them of
the location change. Additionally, staff will publish the change in the Maplewood Monthly
and other venues so that voters are aware of the change.
Recommendation
It is recommended that council approve the following resolution defining Precinct 10 as
located at city hall in council chambers.
RESOLUTION DECLARING PRECINCT 10 LOCATION
WHEREAS, the City of Maplewood is relocating Precinct 10 previously sited at the
Ramsey County Care Center located at 2000 White Bear Avenue North.
WHEREAS, Precinct 10 boundaries will not change but the location will be at
Maplewood City Hall located at 1830 County Road B East, Maplewood, Minnesota,
effective for the 2010 Election cycle.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Maplewood,
Minnesota, does hereby declare that Maplewood Precinct 10 has the existing boundaries:
Holloway to the North; North St. Paul Road to the West; Larpenteur to the South; McKnight
to the East.
THEREFORE, BE IT FURTHER RESOLVED that Precinct 10 is located in city hall
council chambers located at 1830 County Road B East, Maplewood, Minnesota.
MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Community Development and Parks Director
Ann Hutchinson, Lead Naturalist
SUBJECT: Maplewood’s Extreme Green Makeover Campaign
DATE: March 1, 2010 for the March 8, 2010 City Council Meeting
INTRODUCTION
In March 2010, the Maplewood Nature Center, in partnership with the Ramsey-Washington
Metro Watershed District and the Ramsey County Library, is launching “Extreme Green
Makeover: Transforming Yards for a Sustainable Maplewood.” This is a campaign to educate
residents about sustainable landscape design and practices.
DISCUSSION
The Extreme Green Makeover supports the city’s sustainability initiatives. One of our goals is to
stimulate citizen interest in classes on sustainable practices offered by the nature center and
watershed district. To generate interest we have based the program in part on the television
show “Extreme Makeover – Home Edition.” One Maplewood homeowner will be chosen from a
selection of applicants to receive a front yard makeover valued at up to $15,000. To be eligible
to apply, homeowners must 1) attend at least one of the educational classes offered, 2) reside
in Maplewood, and 3) reside in Ramsey-Washington Metro Watershed District. The attached
document explains the program and lists the classes (Attachment 1). A full brochure will appear
in the March issue of the city newsletter.
Ramsey-Washington Metro Watershed District has committed $10,000 toward this project; the
Friends of Maplewood Nature have committed $1,000; and the City of Maplewood has
committed $3,000 and staff time. Several sponsors will donate products and services in
exchange for publicity. Earthworks Landscape Architects will be the general landscape
contractor and donate a portion of their services, several companies will donate landscape
materials, Cravings will cater four of the events, and Linders and Home Depot have donated
over $500 worth of gift certificates and door prizes.
We encourage council members and residents to participate in the Extreme Green Makeover
events. The kickoff for the event is March 18, 6:30 p.m. at the Maplewood branch of the
Ramsey County Library. It will be a gala affair with hors d’oeuvres, door prizes, and a
presentation on some of our favorite “green” landscapes.
RECOMMENDATION
No action necessary.
Attachment: Extreme Green Makeover brochure
Extreme
Green Makeover
Green Makeover
Transforming Yards For A Sustainable Maplewood
Transform your yard into one
Are you ready for a GREEN yard?
that features sustainable landscaping. From rain gardens & rain barrels, to
compost bins and native plants you can learn how to do it yourself! The
that will inspire and teach you the basics, and
Extreme GREEN classes and events
are open to everyone— residents
and non-residents!
There will be drawings for prizes at
5
GLG
reenandscapingoals
one from Linder’s Garden Center.
– Create aesthetically
Green design
Join us for the
Kick-Off on Thursday, March 18, 6:30 - 8:30PM
pleasing landscapes that meet the needs of
See page 2 for more details!
– Put rain water to use in
Rain water
the yard.
Apply To Win: One Maplewood resident will
– Reduce
Energy landscaping
win a $15,000 GREEN yard makeover!
heating and cooling costs with plants.
To be eligible for the $15,000 front yard Green Makeover, you must be a
Maplewood resident and reside in the Ramsey-Washington Metro Watershed
– Minimize the
Effective resource use
use of water, fertilizers, and pesticides.
Green Makeover event to become familiar with the features of GREEN
– Plant natives to
Native plants
landscape design.
enhance habitat for wildlife.
Pick up an application form at any Extreme Green Makeover event and submit
it to Maplewood Nature Center, 2659 7th St. East, Maplewood, MN 55119,
by.
Friday, June 25, 2010
How To Register
www.ci.maplewood.mn.us/extremegreen
or mail registration and check to Maplewood
Nature Center, 2659 East 7th St., Maplewood,
MN 55119
Thank you sponsors & partners
For More Information
Registration, classes & events 651.249.2170
Applying for the makeover 651.249.2181
The Extreme Green Makeover Series
The Extreme Green Makeover series is open to everyone.
Call 651.249.2170 for more information or visit www.ci.maplewood.mn.us/extremegreen to register online.
Extreme Green Kick-Off Event- at the Maplewood Library
Thursday, March 18, 6:30 - 8:30PM
The Extreme Green Makeover will commence with this gala affair featuring speakers,
hors d’oeuvres and a drawing for great prizes at the Maplewood Library located at
ways to enhance your yard for people and for the environment. The rules for applying for the
$15,000 yard makeover will be announced. Refreshments provided by Cravings. Call the
Nature Center at 651.249.2170 to pre-register.
other valuable items!
STOPPING WATER WHERE IT DROPS - A RAIN GARDEN FOR YOUR YARD SERIES
1) A RAIN GARDEN FOR YOUR YARD – CLASSROOM SESSION
Wednesday, March 24, 6:30 - 8:30PM
Cost is $5.00. Register and prepay by March 17.
by the variety of beautiful rain gardens already in your community! Class taught by Shawn Tracy from the Association of
2) RAIN GARDEN FIELD SESSION: DRAINAGE AND SOILS
Pre-requisite: Rain Garden classroom session
Thursday, April 15, 6:00 - 8:00PM
at 920 Orange Avenue in St. Paul
Cost is $5.00. Register and prepay by April 8.
The “engineering” aspects of creating a rain garden can actually be fun. Join us at a private home to
work through a real-life situation. We’ll analyze the site, determine the drainage area, assess the soil
3) RAIN GARDEN DESIGN WORKSHOP: GARDEN LAYOUT & PLANT DESIGN
Pre-requisite: Rain Garden classroom and Field session: Drainage and Soils
Thursday, April 29, 6:30 - 8:30PM
at the Maplewood Nature Center, 2659 7th St. East, Maplewood 55119
Cost is $5.00. Register and prepay by April 22.
Use the information gathered in your site assessment to design a rain garden.
Work on your rain garden design with help from instructors and Master Gardeners.
4) RAIN GARDEN CONSTRUCTION WORKSHOP
Thursday, May 6, 6:30 - 8:30PM
Location: To Be Announced Cost is $5.00. Register and prepay by April 29
We’ll visit several rain gardens to discuss methods and challenges in rain garden design and construction.
Learn how to convey water to and from the rain garden, the use of soil amendments, the design and use
FREE Rain Barrel Installations For 2 Lucky Residents
Nominate your yard for a free rain barrel installation! You must be a Maplewood resident, and be
willing to host a one-time demonstration event in your yard. A videographer will tape the installation.
by April 22. For more information call 651.249.2170.
Reduce Your Lawn – Low Input Lawn Care
Tuesday, April 6, 6:30 - 8:00PM
at the Maplewood Nature Center, 2659 7th St. East, Maplewood, MN 55119
Cost is $5.00 per household. Register and pre-pay by April 3rd
Learn about low input lawn care from U of MN’s Bob Mugaas who has evaluated alternative turf
presentation will focus on ways to maintain lawn with minimum use of fertilizers and
“An 80 gallon barrel emptied regularly can capture 3,275
chemicals, and reducing normal turf with some no-mow options.
Extreme Green Landscaping Workshop
Saturday, April 24, 10:00AM - 2:00PM Refreshments provided by Cravings
This is the for planning your GREEN Yard! Come to one session or come to all.
PRIMO EVENT
Location: Maplewood Nature Center, 2659 7th St. East, Maplewood, MN 55119
Cost is $10.00 for 1-2 adults per household, Register by April 22,
First 10 registrants receive Goody Gift Bags!
Designing for Sustainable Yards - Jim Calkins
your yard. Sample landscape designs will illustrate these concepts.
shade will be highlighted. Plant selections will be available to order for May delivery.
adapt for your yard.
A Tree-Mendous Celebration
Adults and Families
available on tree disease and tree care. There will be pruning, tree planting and arbor building
demonstrations. Take home 2-3 foot oak and maple tree seedlings. Test your tree knowledge
on the wheel of nature and go for rides in the Tree bucket. The view is great from the top!
Enjoy spring treats from trees, crafts and music.
Saturday, May 1, 2:00 - 4:00PM
at the Maplewood Nature Center, 2659 7th St. E., Maplewood, MN 55119
Co-sponsored by Friends of Maplewood Nature
Adults and Teens
the beauty of Maplewood’s southern most greenway and hear how local citizens propose to
environment and learn about its history. Be prepared for primitive trails and uneven terrain.
Saturday, May 8, 1:00 - 3:00PM
FREE, please call 651.249.2170 to register by May 6. photo by Myra Smisek
Rain Barrel Installation Demonstration
- May 11 or June 15, 7:00PM
Choose one
at Maplewood residential yards, TBA
FREE. To register, call 651.249.2170 by May 9 or June 13
Watch Corrie Zoll of Metro Blooms install a rain barrel in a home
Waterfest at Lake Phalen
All ages – A family outdoors event by the RWMW District
Saturday, May 22, 10:00AM - 2:00PM
All Waterfest events except the 5K run are FREE!
Stop by the Maplewood Nature Center booth for information on the
lessons, a 5k Walk-Run & and more! Learn how to keep lakes clean for
up for the 5K run.
Composting- Make your own Black Gold
Saturday, June 12, 10:00 - 11:00AM
at the Maplewood Nature Center, 2659 7th St. E., Maplewood, MN 55119
Cost is $5.00/per household Call 651.249.2170 to register by June 10
Leaves, kitchen scraps, and yard waste are a valuable resource that
can be transformed into rich dark soil. Compost builds your soil and
creating and using indoor worm bins or outdoor compost bins.
Reduce your trash bill while creating your own lawn and garden fertilizer.
Extremely GREEN Summer Party!
Adults and Families
Friday, June 18, 5:00 - 8:00PM
at the Maplewood Nature Center, 2659 7th St. E., Maplewood, MN 55119
Cost is $5.00/family. Pre-paid registration appreciated.
Celebrate summer vacation with Extremely Green games, crafts and
activities in the new Nature Play Area at Maplewood Nature Center
Additional refreshments provided by Cravings.
Tuesday, July 13, 6:30 - 8:30PM
For more information & To Register
www.ci.maplewood.mn.us/extremegreen
Registration, classes & events 651.249.2170
Tour the incredible shoreline plantings at Lake Phalen! Learn to identify
Applying for the makeover 651.249.2181
*This great event takes place after the Green Makeover application deadline.
AGENDA REPORT
TO:
James Antonen, City Manager
FROM:
DuWayne Konewko, Community Development & Park Director
Charles Ahl, Assistant City Manager
SUBJECT: Update on Fish Creek Conservation Development Concept
DATE:
March 3, 2010
INTRODUCTION
Staff will provide council with an update on the discussions with the Ramsey Washington Metro Watershed
District Board regarding the acquisition of the former CoPar/Carver Crossing property. The concept
st
proposal that was presented to council at the March 1 City Council Workshop explored the idea of the
City, acting through the Economic and Development Authority (EDA), entering into a purchase agreement
to acquire the 73 acre site. Staff will also be meeting with the city’s bond council and will provide the
council with an update on this discussion as well.
BACKGROUND
Attached is a copy of the staff report that was included in the packet for the March 1, 2010 City Council
Workshop.
RECOMMENDATION
It is recommended that the City Council direct the City Manager to continue to explore options regarding
the Fish Creek Conservation Development Concept.
Attachment:
1. March 1, 2010 City Council Workshop Report
Work Session Agenda Item E1
AGENDA REPORT
TO
: James Antonen, City Manager
FROM:
DuWayne Konekwo, Director of Community Development/Parks
Charles Ahl, Assistant City Manager
SUBJECT:Discussion of Considering Purchase of Property within Fish Creek Area
[CoPar Property] and Consider Options for Recovery of Costs
DATE:February25, 2010
INTRODUCTION/SUMMARY
Theformer CoPar property has recently been placed on the market for sale at a price of $2,750,000.
This item is placed on the agenda for discussion of a concept for acquisition of the property in order to
protect the pristine portions of the site. The protection of this site was a priority goal of the City Council
at the February 5, 2010 retreat, although discussions at that time were focused along the lines of a
referendum approach. This concept is still being developed; however, the staff would like to review
the overall principles and approaches prior to further exploration of the concept, in order to gauge the
Council’s support for these procedures.
The Concept:
1.The City, acting through the Economic and Development Authority (EDA) would enter into a
purchase agreement for the entire 73 acres.During the litigation of the proposed CoPar
development, the City acquisition of the property was estimated at $12 million. This property is
now available for $0.25 on the dollar.
2.A consultant planner, working with our Community Development staff, would develop concepts
for the land use of the property based upon our Conservation Principles, recently adopted for
this area of our community.
3.Our Parks staff would work with the Park Commissionand Environment and Natural
Resources Commission to develop areas of the property that would permanently protected
under all design concepts.
4.The consultant planner,working with both the Conservation Principles and the desired
protection areas as defined through the Park Commission, would develop a site plan. Based
upon preliminary estimates, the net buildable area of the entire 73 acres is 40-45 acreas. This
plan would be coordinated with the Planning Commission.
5.Based upon the current land use, the maximum number of buildable lots using the 1.5 units per
buildable acre would be 60-67 lots.
6.The City engineering staff, working with a consultant engineer, would prepare feasibility studies
on the cost of the infrastructure, based upon the site plan.
7.The City’s economic development staff, working through the Business and Economic
Development Commission (BEDC), would begin marketing of the various phases of the project
in 8-10 lot increments.
8.The City’s Public Works Department coordinating with the marketing efforts, would implement
improvements for the infrastructure in various phases as the property areas are resold. It is
anticipated that about 50% of the 73 acreswould actually be marketed, with the goal that at
least half of the property be retained for natural purchases.An alternative to this approach that
would reduce expenditures might be to offer the paper lots to developers and allow the
developer to implement the improvements. This would reduce costs, but also reduce control of
the property improvements.
9.Assessments would be levied against the saleable parcels as a cost securing measure and be
considered as part of the sale agreements.
10.As sale agreementsare executed, probably over a 3-8 year period, the EDA would be paid
back the funding for the project / concept.
FISH CREEK PURCHASE CONSIDERATION
PAGE TWO
The Financial Concept:
1.Likely concept expenses:
a.Property Purchase: $2,750,000
b.Infrastructure Costs: $2,250,000
c.Interests / Carrying Costs: $ 500,000
d.TOTAL Concept Costs $5,500,000
2.Likely Project Revenues:
a.Sale of property lots – 67 @ $80,000 $5,360,000
i.[range from $50,000 - $125,000]
ii.Average price assumed at $80,000
b.New home PAC Fees – 67 @ $3,500$ 234,500
c.TOTAL Revenue Costs $5,594,500
Discussion
There are a number of assumptions within this concept that involve risk for the City. First, the Council
has indicated that City debt should be decreased. This concept will not help with that goal. This
concept has risk and will pledge the support of the tax base if the concept fails or takes longer than the
8 year planning period. The dedication of staff efforts to this concept will limit the other initiatives that
the Councilmay deem appropriate. Finally, this is a concept that puts the City into the private
development world.
There are certainly positives for this concept. The protection of the property is a primary goal and this
is solidly financed, instead of pursuing areferendum during these difficult economic times. With the
City maintaining control of the development site plan, this approach allows the City to balance the
protection needs as the primary development approach. Protection of the natural resources willnot be
compromised by the financial incentives.
Next Steps
As noted above, the next steps are for the Council to debate the concept. If acceptable for the staff to
continue exploring this idea, the Council should direct staff to retain some expert services of a
consultant planner, legal advice on the financial plan, along with discussions with our bonding/financial
consultant and bond counsel. The Community Development Department will be taking the lead on the
project, and supportedby the AssistantCity Manager, who will coordinate the financial and public
works aspects.The City Attorney will also be assisting in exploring purchase options for the site.
RECOMMENDATION
It is recommended that the City Council direct the City Manager to proceed with the Fish Creek
purchase concept.
Attachments:
1.Map showing property sale information
S Sterling AveS Sterling AveS Sterling AveS Sterling AveS Sterling AveS Sterling Ave
S Sterling AveS Sterling AveS Sterling AveS Sterling AveS Sterling AveS Sterling Ave