HomeMy WebLinkAbout01-11-2010
MINUTES
MAPLEWOOD CITY COUNCIL
6:30p.m.,Monday,January 11, 2010
Council Chambers, City Hall
Meeting No.02-10
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 6:30p.m.by Mayor Rossbach.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Will Rossbach, MayorPresent
Kathleen Juenemann, CouncilmemberPresent
James Llanas, CouncilmemberPresent
John Nephew, CouncilmemberPresent
D.APPROVAL OF AGENDA
The following items were added by Mayor Rossbach:
H1.Citizen’s Forum
H2.Visitor Presentations
H3.Council Chambers Sound Systems
CouncilmemberJuenemannmoved to approve the agenda as amended.
Seconded by Councilmember Nephew.Ayes –All
The motion passed.
E.APPROVAL OF MINUTES
1.Approval of December 7, 2009, Special City Council Minutes
Councilmember Juenemannhad a correction to D 1. b. Mayor Longrie presented her 2010 budget.
Councilmember Nephewmoved to approve the December 7, 2009, Special City Council Minutes
asamended.
Seconded by CouncilmemberJuenemann.Ayes –Mayor Rossbach,
Councilmembers Juenemann,
and Nephew
Abstention –Councilmember Llanas
The motion passed.
Page 1of 21
2.Approval of December 14, 2009, City Council WorkshopMinutes
Councilmember Nephew had corrections to the minutes of December 14, 2009, that he sent in to
City Clerk, Guilfoile.
Councilmember Nephewmoved to approve the December 14, 2009, City Council Workshop
Minutesassubmitted.
Seconded by CouncilmemberJuenemann.Ayes–Mayor Rossbach,
Councilmembers Juenemann,
and Nephew
Abstention
–Councilmember Llanas
The motion passed.
3.Approval of December 14, 2009, City Council Meeting Minutes
Councilmember Nephew had corrections to the minutes on page 3, J.1. 7. It should say George
Oxfordp
not Lopez. In the friendly amendment,change the word caliber to calier. On page 21,
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under item 4, change the word recused to resed. Under 4 b., the last name Merrillshould be
ireau
M. On page 23, after Councilmember Nephew accepted the friendly amendment, change the
lcu
word recused to resed.
Councilmember Juenemann had a correction to page 3 page13 of180, I 1. It sounds odd and the
wording needs to changed,Mr. Rossbach presented the plaque (the words andshould turn into by)
Councilmember Nephew moved to approve the December 14, 2009, City Council Meeting Minutes
as amended.
Seconded by CouncilmemberJuenemann.Ayes –Mayor Rossbach,
Councilmembers Juenemann,
and Nephew
Abstention –Councilmember Llanas
The motion passed.
F.VISITOR PRESENTATIONS –PARTI
1.Elizabeth Sletten, 2747 Clarence Street North, Maplewood. Ms. Sletten discussed her
disappointment in the way the council decidedto handlethe temporary city council position.
Ms. Slettensaid there will be apetition to have a state audit conducted fromJanuary 1, 2004 to
December 31, 2009whichis a citizen-driven initiative. To sign a petition for the auditcitizens
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can go to the Ramsey County Public Library in Maplewood January 13from 12 –4, January
th
16from 10-12, andJanuary 21 from 6 to 8 p.m.
2.George Rossbach, 1386 County Road C East, Maplewood. Mr. Rossbach said ataDecember
city council meeting he was misquoted as saying he thought TIF was a license to steal andhe
clarified that he stateda“PUD”was a license to steal. Mr. Rossbach stated hehadproblems
with developers calling it a PUD, that way thedeveloperswere able to do things others could
not do. If properly used andTIF can be a plus tothe city. Mr. Rossbach said15 years ago the
city initiatedtelevising council meetingsto establish rules forcitizen presentations. Mr.
Rossbach said the rule used to be that during an election year city councilmembers that were
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on the ballot running for office could not use visitor presentations to speak, and nobody could
speak during visitor presentations “for”or “against”a candidate. He said visitor presentations
are not to be used as a political campaign soapbox. He said before the election last fallat one
meeting,seven people spoke about political issues andused individualsnamesthat were on
the ballot. He said he would like the city council to revisit that rule prohibiting thisfor the future.
3.Bob Zick, 2515 White Bear Avenue, Maplewood. Mr. Zick discussed his opinion of using TIF in
the cityand commented on what was mentioned by George Rossbach. He agreed with Ms.
Sletten regarding how the process of filling the temporary city council position vacancy should
be an open process and not a closed endeavor by the current city council. Mr. Zick described
the difference between a “resident”and a “citizen”in Maplewoodand asked that the city council
refer to people living in Maplewood as citizens and not residents.Mr. Zickcommented on the
seating arrangement of the new city council. Mr. Zick gave opinions of other observations as
well.
G.ADMINISTRATIVE PRESENTATIONS
1.Notice Of Council Manager Workshop On January 14, 2010, at 5:00 p.m. In Council
Chambers To Conduct Interviews For The Business and Economic Development
Advisory Commission.
a.City Manager, James Antonen gave a brief report.
Councilmember Nephew made a motion to hear Council Presentations next on the agendaand
proceed accordingly.
Seconded by Councilmember Juenemann.Ayes –All
The motion passed.
H.COUNCILPRESENTATIONS
1.Citizen’sForum –Mayor Rossbach
Mayor Rossbach said the Citizen Forum takes place the first Saturday of the month. Mayor
Rossbach suggested that all councilmembers beinvolved and recommended the council rotate
hosting the Citizens Forum. He would also like to move the Citizen’s Forum meetings to other
locations in the city so citizens in the south leg of Maplewood would have better access if they
chose to come to the meetings.
Councilmember Nephew recommended discussing this further during item L5.
Visitor Presentations
2.–Mayor Rossbach
Mayor Rossbach said he has had several residentsstate they do not like to attend the
beginning of the city council meetings because of the people that speak during visitor
presentations. This topic will be discussed during L5 as well.
Council Chambers Sound System
3.–Mayor Rossbach
Mayor Rossbach said several residentshave complained that it is very difficult to hear as a
member of the audience during city council meetings. Mayor Rossbach statedhe would like to
rectify that problem and recommending makingimprovements on the sound in the council
chambers for the people in the audiencewhich the councilmembers agreed should be done.
I.APPOINTMENTS AND PRESENTATIONS
a.Assistant City Manager, Chuck Ahl gave a brief report and answered questions of the
council.
b.City Attorney, Alan Kantrud answered questions of the council.
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1.Reappointment To Community Design Review Board
2.Reappointment To Park & Recreation Commission
3.Reappointment To Planning Commission
Councilmember Nephew moved to reappoint Ananth Shankar to the CDRB, Bruce Roman and Kim
Schmidt to the Park & Recreation Commission, Dale Trippler to the Planning Commission, and
Lisa Liddell to the Police Civil Service Commissionall for term durations as currently prescribed by
ordinance for their respectable .
Seconded by Councilmember Llanas.
Councilmember Juenemann made a friendly amendment to pull the Police Civil Service
Commission position off and vote on that separately.
Councilmembers Nephew and Llanas accepted the friendly amendment.
Councilmember Nephew made a revised motion toreappointAnanth Shankar to the CDRB, Bruce
Roman and Kim Schmidt to the Park & Recreation CommissionandDale Trippler to the Planning
Commission,all for term durationsas currently prescribed by ordinance for their respectable .
Seconded by Councilmember Llanas.Ayes –All
The motion passed.
Councilmember Nephew moved to direct staff to bring back a revision to the ordinances amending
the terms for the boards and commissions to allow for staggering and to allow uniformity in the
terms so they donot all expireDecember 31 and January 1.
Seconded by Councilmember Juenemann.Ayes –All
4.Reappointment To Police & Civil Service Commission
Mayor Rossbach moved to reappoint Lisa Liddell, on the Police & Civil Service Commission.
Seconded by Councilmember Llanas.Ayes –Mayor Rossbach,
Councilmembers Llanas
& Nephew
Nays
–Councilmember Juenemann
The motion passed.
5.Reappointment To Environmental And Natural Resources Commission
a.Assistant City Manager, Chuck Ahl gave a brief report.
Councilmember Nephew moved to reappoint Carole Lynne, Carol Mason Sherrill and Ginny
Yingling to the ENR Commission with terms expiring 12-31-2012 and Dale Trippler with a term
expiring 12-31-2011.
Seconded by Councilmember Juenemann.Ayes –All
The motion passed.
Page 4of 21
J.PUBLIC HEARINGS
None.
K.UNFINISHED BUSINESS
1.Wetland Ordinance Summary Publication Review
a.Park and Park & Recreation and Community Development Director, DuWayne Konewko
gave the presentationand answered questions of the council.
b.City Attorney, Alan Kantrud answered questions of the council.
Councilmember Nephewmoved toapprove the Wetland Ordinance Publication.
ORDINANCE NO. 895(SUMMARY)
AN ORDINANCE AMENDING THE CITY OF MAPLEWOOD WETLAND REGULATIONS
On December 14, 2009, the Maplewood city council amended portions of Article VII
(Environmental Protection and Critical Area) dealing with wetlands. This ordinance revises the
city’s wetland regulations and adopts by reference a revised wetland classification map as
summarized below:
The purpose of the revised wetland ordinance is to protect wetlands and streams from
degradation, pollution, and the acceleration of aging by regulating land use around wetlands and
streams. The revised wetland ordinance serves to protect the beneficial environmental and
economic functions of wetlands and streams, including but not limited to their ability to: 1) maintain
water quality by filtering pollutants and reducing flooding and erosion; 2) provide food and habitat
for wildlife; and 3) provide open space for human interaction. Protection measures include
increased buffer requirements. Buffers are land areas adjacent to wetlands and streams in which
development and land use are restricted. The previous wetland ordinance required a range of
buffers from 20 to 100 feet; the revised wetland ordinance requires a range of buffers from 50 to
100 feet depending on wetland classification. The revised wetland ordinance also adds
clarification to the activities which are prohibited, allowed, and exempted within a pre-existing
nonconforming lawn area (buffer areas currently maintained as lawn) versus a naturalized or native
buffer.
The purpose of the revised wetland classification map, adopted by reference in the revised wetland
ordinance, is to ensure all of Maplewood’s wetlands are classified based on the Minnesota Routine
Assessment Method (MnRAM) system of classifying wetlands, which is a more scientifically-based
approach to wetland classification than Maplewood’s previous system.
Seconded by Councilmember Juenemann.
Mayor Rossbach asked if anyone in the audience wanted to comment.
1.Mark Jenkins, 830 New Century Boulevard South, Maplewood, addressed the council.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
Page 5of 21
2.First Reading Of The Recreational Fire Ordinance
a.City Attorney, Alan Kantrud gave a brief update and answered questions of the council.
Mayor Rossbach asked if anyone in the audience wanted to comment.
1.Bob Zick, 2515 White Bear Avenue, Maplewood.
2.Elizabeth Sletten, 2747 Clarence Street North, Maplewood.
Councilmember Juenemannmoved toapprove the first reading of the recreational fire ordinance
adding you cannot burn leaves.
Seconded by CouncilmemberLlanas.Ayes –All
The motion passed.
L.NEW BUSINESS
1.Consider Approving Contract With H. Alan Kantrud For City Attorney And Prosecution
Services
a.Assistant City Manager, Chuck Ahl gave the report and answered questions of the council.
Mayor Rossbach asked if anyone in the audience wanted to address the council.
1.George Rossbach,1406 County Road C, Maplewood.
2.Elizabeth Sletten, 2747 Clarence Street, North, Maplewood.
3.Bob Zick, 2515 White Bear Avenue, Maplewood.
Councilmember Juenemannmoved toapprove the contract with H. Alan Kantrud for City Attorney
and Prosecution Services through December 31, 2010,in the amount of $198,000.00.
Seconded by CouncilmemberNephew.Ayes –All
The motion passed.
2.Consider Approving Contract With Charles E. Bethel For Human Resources Attorney
Services
a.City Manager, James Antonen answered questions of the council.
b.Human Relations Attorney, Chuck Bethel answered questions of the council.
Councilmember Nephewmoved toapprove the contract with Charles E. Bethel for Human
Resources Attorney Services through December 31, 2010,in the amount of $79,200.00.
Seconded by CouncilmemberLlanas.Ayes –All
The motion passed.
3.Resolution Designating Depositories For Investments
a.Finance Director, Bob Mittet gave the report.
CouncilmemberNephewmoved toapprove the resolution designating depositories for
investments.
Page 6of 21
RESOLUTION # 10-01-309
CORPORATE AUTHORIZATION RESOLUTION
By:
LAKE AREA BANKCITY OF MAPLEWOOD
Referred to in this document as “Financial Institution”Referred to in this document as “Corporation”
I,Karen Guilfoile, certify that I am Secretary (clerk) of the above named corporation organized under the laws of
Maplewood, Minnesota, Federal employer I.D. Number 41-6008920, engaged in business under the trade name of
City of Maplewood, and that the resolutions on this document are a correct copy of the resolutions adopted at a
meeting of the City Council of the Corporation duly and properly called and held on January 11, 2010. These
resolutions appear in the minutes of this meeting and have not been rescinded or modified.
AGENTS AnyAgent listed below, subject to any written limitations, is authorized to exercise the powers granted as
indicated below:
Name and title or PositionSignatureFacsimile Signature
(if used)
A.__Will Rossbach , Mayor_____________ X__________________________X__________________________
B.__James Antonen, City Manager_______ X__________________________X__________________________
C.__Robert Mittet, Finance Director______ X__________________________X__________________________
D._________________________________ X__________________________X__________________________
E._________________________________ X__________________________X__________________________
POWERS GRANTED (Attach one or more Agents to each power by placing the letter corresponding to their name in
the area before each power. Following each power indicate the number of Agent signatures required to exercise the
power.)
Indicate A, B, C, D or EDescription of PowerIndicate number of signatures
Required
________________(1) Exercise all of the powers listed in this resolution _________________________
__A, B, C_________(2) Open any deposit or share account(s) in the name of the __________3______________
Corporation.
__A, B, C_________(3) Endorse checks and orders for the payment of money or __________3______________
otherwise withdraw or transfer funds on deposit with this
Financial Institution.
________________(4) Borrow money on behalf and in the name of the Corporation, _____________________
sign, execute, and deliver promissory notes or other
evidences of indebtedness.
___A, B__________(5) Endorse, assign, transfer, mortgage or pledge bills receivable _________2_____________
warehouse receipts, bills of lading, stocks, bonds, real estate
or other property now owned or hereafter owned or acquired
by the Corporation as security for sums borrowed, and to
discount the same, unconditionally guarantee payment of all bills
received, negotiated or discounted and to waive demand,
presentment, protest, notice of protest and notice of non-payment.
___A, B___________(6) Enter into a written lease for the purpose of renting, maintaining ______2_____________
accessing and terminating a Safe Deposit Box in this Financial
Institution.
___A, B, C_________(7)OtherTransfer funds to/from other bank accounts owned by______1_____________
Page 7of 21
City of Maplewood
LIMITATIONS ON POWERS Thefollowing are the Corporation’s express limitations on the powers granted under
this resolution.
EFFECT ON PREVIOUS RESOLUTIONS Thisresolution supersedes resolution datedJanuary 11, 2010. If not
completed, all resolutions remain in effect.
CERTIFICATION OF AUTHORITY
I further certify that the City Council of the Corporation has, and at the time of adoption of this resolution had, full
power and lawful authority to adopt the resolutions on page 2 and to confer the powers granted above to the persons
named who have full power and lawful authority to exercise the same. (Apply seal below where appropriate.)
If checked, the Corporation is a non-profit corporation.
In witness Whereof, I have subscribed my name to this document and
affixed the seal of the Corporation on
_________________________________ (date).
Attest by one other Officer
_______________________________
Secretary (clerk)
RESOLUTION 10-01-310
BE IT RESOLVED
, that the following be and hereby are selected as depositories for time
deposits of the City of Maplewood:
Alerus Financial, N. A. (fka Prosperan Bank)
Wells Fargo Bank
Lake Area Bank
BE IT FURTHER RESOLVED
, that the deposits in any of the above depositories shall not
exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is
furnished as additional security, and
BE IT FURTHER RESOLVED
, that funds in the above depositories may be withdrawn and
wire transferred to any other depository of the city by the request of the Finance Director or
Assistant Finance Director.
BE IT FURTHER RESOLVED
, that these depository designations are effective until
December 31, 2011.
Seconded by Mayor Rossbach.Ayes –All
The motion passed.
Page 8of 21
4.Consideration Of 2010 City Council Appointments
a.City Clerk, Citizen Services Director, gave the reportand answered questions of the
council.
b.Assistant City Manager, Chuck Ahl answered questions of the council.
Councilmember Juenemannmoved toapprove the 2010 City Council Appointments.
Appointment2009 Appointments 2010 Appointments
Acting Mayor*Kathleen Juenemann John Nephew
*Rotation of acting mayors: 2005 Will Rossbach, 2006 Kathleen Juenemann, 2007 Rebecca Cave, 2008 Erik Hjelle,
2010 John Nephew
2009 Kathleen Juenemann,
Appointment2009 Appointments 2010 Appointments
Data Compliance Officers:
Responsible AuthorityKaren GuilfoileKaren Guilfoile
City Personnel OfficerTerrieRameauxTerrie Rameaux
City Law Enforcement OfficerDavid ThomallaDavid Thomalla
Official NewspaperMaplewood ReviewMaplewood Review
Pioneer Press (Alternate)Pioneer Press (Alternate)
Auditor ContactJohn NephewJohn Nephew
Diana Longrie (Alternate)Will Rossbach(Alternate)
I-94 Corridor GroupDiana LongrieWill Rossbach
Will Rossbach (Alternate)Chuck Ahl (Alternate)
Business & Economic DevelopmentN/AJim Llanas
Advisory Commission.Mike Martin (Staff Liaison)
Community Design Review BoardJohn NephewJohn Nephew
ndth
(2& 4Tuesday 7:00 p.m.)Tom Ekstrand (Staff Liaison)Mike Martin(Staff Liaison)
Environment & Natural Kathleen JuenemannKathleen Juenemann
Resources CommissionShawn Finwall (Staff Liaison)Shawn Finwall (Staff Liaison)
rd
Mondayof the Month)
(3
Historical Preservation Diana LongrieJim Llanas
CommissionDavid Fischer (Staff Liaison)David Fischer (Staff Liaison)
rd
Thursday at 7:00 p.m.)
(3
Maplewood Green TeamErik HjelleKathleen Juenemann
(Monthly as Needed)Shann Finwall (Staff Liaison)Shann Finwall (Staff Liaison)
Parks & RecreationWill RossbachWill Rossbach
CommissionDuWayne Konewko (CIP & Maint.)DuWayne Konewko
rd
Wednesday at 7:00 p.m.)Doug Taubman (Rec. Programs)Jim Taylor/Audra Robbins
(3
Planning CommissionJohn NephewJim Llanas
strd
& 3Tuesdays at 7:00 p.m.)Tom Ekstrand (Staff Liaison)Tom Ekstrand (Staff Liaison)
(1
Police Civil Service CommissionKathleen JuenemannKathleen Juenemann
(Meets as Needed)Terrie RameauxTerrie Rameaux
800 MHz RepresentativeKathleen JuenemannKathleen Juenemann
Will Rossbach (Alternate)Jim Llanas(Alternate)
Page 9of 21
Appointment2009 Appointments 2010 Appointments
Fire Relief AssociationDiana LongrieWill Rossbach
Relief By-Laws require MayorRobert Mittet (Staff Liaison)Robert Mittet (Staff Liaison)
to be member of the Board
Housing & RedevelopmentDiana LongrieJim Llanas
AuthorityTom Ekstrand (Staff Liaison)Tom Ekstrand (Staff Liaison)
nd
(2Wednesday at 7:00 p.m.)
Joint Ice Arena BoardErik HjelleJim Llanas
Diana Longrie Will Rossbach
Municipal Legislative CommissionDiana LongrieJames Antonen
(Monthly, Wed. 11:30 a.m.–1:00 p.m.)Kathleen Juenemann (Alternate)Kathleen Juenemann (Alternate)
N.E.S.TWill RossbachWill Rossbach
(First Tuesday @ 7:30 p.m.)Diana Longrie
The PartnershipJohn NephewJim Llanas
Dave Kvam(Staff Liaison)Dave Kvam (Staff Liaison)
Ramsey County League Will RossbachWill Rossbach
of Local GovernmentsJohn Nephew (Alternate)Jim Llanas (Alternate)
Ramsey/WashingtonKim FacileKim Facile
Suburban Cable CommissionJohn Nephew (Alternate)John Nephew (Alternate)
Rush Line CorridorWill RossbachWill Rossbach
Diana LongrieChuckAhl (Staff Liaison)
Chuck Ahl (Staff Liaison)
Suburban Area ChamberDiana LongrieJames Antonen
of Commerce(St. Paul)Heidi Carey
Suburban Rate AuthorityDianaLongrieJohn Nephew
(First month of quarter)
St. Paul Water UtilityWill Rossbach(No Representative Required)
Board of Commissioners
Seconded by CouncilmemberNephew.Ayes –All
The motion passed.
The City Council took a recess from 8:30 p.m.to 8:42 p.m.
5.Approval Of Rules And Procedures For City Council And Council Meetings
a.City Clerk, Citizen Services Director, Karen Guilfoile gave the report.
b.City Manager, James Antonen addressed the council.
c.City Attorney, Alan Kantrud addressed the council.
Mayor Rossbach asked if anyone in the audience wanted to speak regarding this item.
Page 10of 21
1.Mark Bradley, 2164 Woodlynn Avenue, Maplewood.
2.Bob Zick, 2515 White Bear Avenue, Maplewood.
3.Mark Jenkins, 830 New Century Boulevard South, Maplewood.
CouncilmemberJuenemannmoved toapprove the rules and procedures for city council and
council meetingswith changes as amended.
Seconded by CouncilmemberNephew.Ayes –All
The motion passed.
6.Approval Of 2010 Public Hearing Policies And Procedures
Mayor Rossbach allowed Mr. Zick to come forward.
1.Bob Zick, 2515 White Bear Avenue, Maplewood.
Councilmember Juenemannmoved toapprove the 2010 public hearing policies and proceduresas
amended.
Seconded by CouncilmemberLlanas.Ayes –All
The motion passed.
7.Hills & Dales Area Street Improvements, City Project 09-15 Resolution Accepting Report,
Authorizing Preparation Of Plans And Specifications, And Calling For Public Hearing
a.City Engineer, Michael Thompson gave the presentation and answered questions of the
council.
Councilmember Juenemannmoved toapprove the Hills & Dales Street Improvements, City
Project 09-15, resolution accepting report, authorizing preparation of plans and specifications,
and calling for public hearing.
RESOLUTION 10-01-311
ACCEPTING REPORT, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS,
AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to resolutionsof the council adopted August 10, 2009 and September 14,
2009, a report has been prepared by the city engineering division withreference to the improvement of
Hills & Dales Area Street Improvements, City Project 09-15, and this reportwas received by the council on
January 11, 2010, and
WHEREAS, the report provides information regarding whether the proposed project is necessary,
cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1.The council will consider the Hills & Dales Area Street Improvements, City Project 09-15in
accordance with the report and the assessment of abutting property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement
of $7,836,087.
Page 11of 21
2.The city engineer or designated staff engineer is theengineer for this improvement and is
hereby directed toprepare final plans and specifications for the making of said improvement.
3.The finance director is hereby authorized to make the financial transfers necessary for the
preparation of plans and specifications. A proposed budget of $7,836,087 shall be established. The
proposed financing plan is as follows:
th
4.A public hearing shall be held on such proposed improvement on the 25day of December,
2010,in the council chambers of city hall at 7:00p.m., and the clerk shall give mailed and published notice
of such hearing and improvement as required by law.
th
Approved this 11day of January 2010.
Seconded by MayorRossbach.Ayes –All
The motion passed.
M.CONSENT AGENDA
1.Councilmember Nephewmoved to approve items1-14.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
1.Approval of Claims
CouncilmemberNephewmoved Approval of Claims.
ACCOUNTS PAYABLE:
$618,175.36Checks # 80084thru # 80158
$ 119,563.47Disbursements via debits to checking account
Dated 04/03/08 thru 04/10/08
$161,958.87Checks # 80159thru # 80202
Dated 12/16/09 tru 12/22/09
$ 292,716.37Disbursements via debits to checking account
Dated 12/11/09thru12/18/09
__________________
$ 1,192,414.07Total Accounts Payable
Page 12of 21
PAYROLL
$488,241.94Payroll Checks and Direct Deposits dated 12/11/09
$ 2,229.75Payroll Deduction check #1008315thru #1008316
dated 12/11/09
___________________
$490,471.69Total Payroll
GRAND TOTAL
$ 1,682,885.76
Seconded by Councilmember Juenemann.Ayes –All
The motion passed.
2.Request To Purchase A Philips MRX Heart Monitor
Councilmember Nephewmovedtoapprove the purchase of the new Philips MRX heart monitor in
the amount of $19,201.34 purchased from Philips Manufacturing.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
3.Purchase Of Tax Forfeited Property, Legacy Village Tot Lot Parcel –Resolution To Purchase
Councilmember Nephewmoved toapprove the resolution approving the purchase of Lot 2, Block
1, Legacy Village of Maplewood for park use.
RESOLUTION 10-01-312
APPROVAL TO PURCHASE LOT 2, BLOCK 1, LEGACY VILLAGE OFMAPLEWOOD
WHEREAS, Ramsey County has informed the City of Maplewood of the opportunity for the city to
acquire a tax-forfeited property.
WHEREAS, this property is located in the Legacy Village mixed-use development on the west side
of Kennard Street between Legacy Parkway and County Road D, legally described as follows:
LEGACY VILLAGE OF MAPLEWOOD, LOT 2, BLOCK 1.
PID#03-29-22-12-0026
WHEREAS, the City of Maplewood, proposes to utilize this property to provide a neighborhood tot
lot park.
NOW, THEREFORE, BE IT RESOLVED that the city council hereby formally requests the
purchase of the above-described property from Ramsey County for neighborhood park purposes.
The Maplewood City Council passed this resolution on January 11, 2010.
Page 13of 21
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
4.Resolution Approval To Accept Donation From Schmelz Countryside
Councilmember Nephewmoved toapprove the donation of $2,500 from Schmelz Countryside to
be used toward youth and senior citizen programs.
RESOLUTION 10-11-322 AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and
personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if
so-prescribed, and;
WHEREAS, Schmelz Countryside wishes to grant the City of Maplewood the following:
$2,500, and;
WHEREAS, Schmelz Countryside has instructed that the City will be required to use the aforementioned
for: programs for children and the elderly,and;
WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and
under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a four-fifths majority of its governing body’s
membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City
Council approves, receives and accepts the gift aforementioned and under such terms and conditions as
may berequested or required.
The Maplewood City Council passed this resolution by four-fifths or more majority vote of its membership
onJanuary 11,2010.
Signed:Signed:Witnessed:
__________________________________________________________
(Signature)(Signature)(Signature)
Mayor______________Chief of Police_________City Clerk____________
(Title)(Title)(Title)
____________________________________________________________
(Date)(Date)(Date)
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
Page 14of 21
5.Annual Renewal Of Liquor Licenses Off-Sale, On-Sale, Wine and Club
Councilmember Nephewmoved toapprove the liquor licenses off-sale, on-sale, and wine and club
as follows.
RESOLUTION 10-01-314
RESOLVEDBY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY,
MINNESOTA, that the following On-Sale, Off-Sale, Club and Wine Liquor Licenses, having been
previously duly issued by this Council, are hereby approved for renewal for one year, effective January 1,
2010, with approvals granted herein subject to satisfactory results of required Police, Fire and health
inspections:
Off-Sale 3.2 Beer Licenses
Richard’s Market
Cub Foods #30244
1344 Frost Avenue
100 West County Road B
Cub Foods #31264SuperAmerica #4022
2390 White Bear Avenue1750 White Bear Avenue
SuperAmerica #4089
Maplewood Kwik Mart
2150McMenemy Street11 Century Avenue South
Rainbow Foods #8861
2501 White Bear Avenue
Off-Sale Intoxicating Liquor Licenses
A1 Liquor
19 Century Avenue North
Big Discount Liquor
2515 White Bear Avenue
Costco Wholesale #1021
1431 Beam Avenue East
Cub Discount Liquor
100 West County Road B
Heritage Liquor LLC
1347 Frost Avenue
Hillside Liquors
1690 McKnight Road North
Maplewood Wine Cellar
1281 Frost Avenue
Merwin Liquors
1700-D Rice Street
MGM Liquor Warehouse
2950 White Bear Avenue
Party Time Liquor
1835 East Larpenteur Avenue
Princess Liquor ‘n Tobacco
2728 Stillwater Road
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Sarrack’s Int’l. Wine & Spirits
2305 Stillwater Road
White Bear Liquor & Wine
2223 WhiteBear Avenue
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
6.Temporary Gambling Permit –Ramsey Nursing Home Foundation
Councilmember Nephewmoved toapprove the lawful gambling resolution for the Ramsey County
Care Center.
RESOLUTION 10-01-313
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premises permit for lawful gambling is approved for the
Ramsey Nursing Home Foundation,
2000 White Bear Ave, February 23, March 23, April 27, and October 19,2010 from 5pm to 9pm.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Division of the Minnesota Department of Gaming approve said permit application as
being in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
7.Markham Pond Retaining Wall, Project 05-18, Resolution Approving Final Payment And
Acceptance Of Project
Councilmember Nephewmoved toapprove the resolution approving the final payment and
acceptance of project for the Markham Pond Retaining Wall, Project 05-18.
RESOLUTION 10-01-315
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
WHEREAS, the City Engineer for the City of Maplewood has determined that the Markham Pond
Retaining Wall Improvement,City Project 05-18,iscomplete and recommends acceptance of the
project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
January 11, 2010 16
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1)City Project05-18is complete and maintenance of these improvements is accepted by
the city; and the final construction cost is $224,470.22. Final payment to Urban
Companies, LLC, and the release of any retainage or escrow is hereby authorized.
2)The finance directoris hereby authorized to implement the final financing plan listed in the
report and to close the project fund after making all final payments.
Final Financing Plan
$ 56,084.40
Special Assessments
$223,915.60
Environmental Utility Fund
$280,000.00
TOTAL:
th
Approved this 11day of January 2010.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
8.Carsgrove Meadows Area Street Improvements, City Project 08-10, Resolution Directing
Reduction Of Retainage On Existing Construction Contract
Councilmember Nephewmoved toapprove the Carsgrove Meadows Area Street Improvements,
City Project 08-10, Resolution Directing Reduction of Retainage on Existing construction contract.
RESOLUTION 10-01-316
DIRECTING REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT
PROJECT 08-10
WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement
Project 08-10,Carsgrove MeadowsImprovements, and has let a construction contract pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, the contractor, Miller Excavating, Inc., has requested, by written notice, a reduction
in contract retainage,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA thatthe retainage within the construction contract is hereby authorized to be reduced, at
the discretion of the City Engineer, from 5% to 1%.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
9.Castle Avenue Improvements, City Project 08-12, Consider Approval Of Resolution
Reducing Retainage On Existing Construction Contract
Councilmember Nephewmoved toapprove the Castle Avenue Improvements, City Project 08-12,
Consider Approval of Resolution Reducing Retainage on existing construction contract.
January 11, 2010 17
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RESOLUTION 10-01-317
DIRECTING REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT
PROJECT 08-12
WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement
Project 08-12,Castle AvenueImprovements, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, the contractor, T.A. Schifsky and Sons, Inc., has requested, by written notice, a
reduction in contract retainage,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA thatthe retainage within the construction contract is hereby authorized to be reduced, at
the discretion of the City Engineer, from 5% to 1%.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
10.Approve Purchase Of Street Sweeper
Councilmember Nephewmoved toapprove entering into a contract with McQueen Equipment,
Inc. under State Contract No. 441191, for the purchase of a 2010 Elgin Pelican Street Sweeper
for the purchase price of $156,113.38 including sales tax and trade-in.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
11.Holloway Avenue And Stanich Highlands Area Street Improvements, City Project 09-13
Resolution Modifying Existing Construction Contract, Change Order No. 1
Councilmember Nephewmoved toapprove the Holloway Avenue and Stanich Highlands Area
Street Improvements, City Project 09-13 resolution modifying existing construction contract,
change order No. 1.
RESOLUTION 10-01-318
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 09-13, CHANGE ORDER NO.1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 09-13, Holloway Avenue and Stanich Highlands Area Street Improvements, and
has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 09-13, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that:
January 11, 2010 18
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The mayor and city engineer are hereby authorized and directed to modify the existing contract
by executing said Change Order No.1 in the amount of $15,217.25. The revised contract amount is
$1,980,174.55.
Seconded by CouncilmemberJuenemannAyes –All
The motion passed.
12.Authorization To Make Payment For Eden Systems Yearly Support Contract.
Councilmember Nephewmoved toapprove authorizing the payment to Eden Systems for the
yearly support contract in the amount of $54,203.25.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
13.Resolution Naming Authorized Signers On City Owned Bank Accounts
Councilmember Nephewmoved toapprove the resolutions authorizing the Mayor, City Manager
and Finance Director as signers on bank accounts.
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood,
11th of January, 2010
Minnesota was duly called and held in the Council Chambers of said City of the
at 6:30 P.M.
The following members were present: All
Councilmember Nephew moved adoption of the following resolution:
RESOLUTION 10-01-319
CORPORATE BANKING RESOLUTION
RESOLVED
, that Alerus Financial, N.A. at any one or more of its offices or branches, be and is
hereby designated as a depository for the funds of this Corporation, which may be withdrawn on checks,
drafts, advices of debit, notes or other orders for the payment of monies bearing the following appropriate
number of signatures: Any three (3) of the following named officers or employees of the Corporation
(“Agents”) listed below.
Will Rossbach, Mayor of City of Maplewood
James Antonen, City Manager of City of Maplewood
Robert Mittet, Finance Director of City of Maplewood
And that Alerus Financial, N.A. shall be and is authorizedto honor and pay the same whether or not they
are payable to bearer or to the individual order of any Agent or Agents signing the same.
FURTHER RESOLVED
, that Alerus Financial, N.A. is hereby directed to accept and pay without
further inquiry any item drawn against any of the Corporation’s accounts with Alerus Financial, N.A.
bearing the signatures of its Agents, as authorized above or otherwise, even though drawn or endorsed
to the order of any Agent signing or tendered by such Agent for cashing or in payment of the individual
January 11, 2010 19
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obligation of such Agent or for deposit to the Agent’s personal account, and Alerus Financial, N.A. shall
not be required or be under any obligation to inquire as to the circumstances of the issue or use of any
item signed in accordance with the resolutions contained herein, or the application or disposition of such
item or the proceeds of the item.
FURTHER RESOLVED
, that any one of such Agents is authorized to endorse all checks, drafts,
notes and other items payable to or owned bythis Corporation for deposit with Alerus Financial, N.A., or
for collection or discount by Alerus Financial, N.A.; and to accept drafts and other items payable to
Alerus Financial, N.A.
FURTHER RESOLVED
, that the above named agents are authorized and empowered to execute
such other agreements, including, but not limited to, special depository agreements and arrangements
regarding the manner, conditions, or purposes for which funds, checks, or items of the Corporation may
be deposited, collected, or withdrawn and to perform such other acts as they deem reasonably
necessary to carry out the provisions of these resolutions. The other agreements and other acts may not
be contrary to the provisions contained in this resolution.
FURTHER RESOLVED
, that the authority hereby conferred upon the above named Agents shall
be and remain in full force and effect until written notice of any amendment or revocation thereof shall
have been delivered to and received by Alerus Financial, N.A. at each location where an accountis
maintained. Alerus Financial, N.A. shall be indemnified and held harmless from any loss suffered or any
liability incurred by it in continuing to act in accordance with this resolution. Any such notice shall not
affect any items in process at the time notice is given.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
14.Resolution Authorizing Execution Of Agreement –Minnesota State Patrol Grant Programs
Councilmember Nephewmoved toapprove the resolution authorizing execution of agreement for
the Minnesota State Patrol Grant Programs.
Resolution 10-01-320
Authorization in support of the
Minnesota State Patrol Grant Programs
Whereas, the State of Minnesota, through the Minnesota State Patrol, administers a
variety of grant programs for law enforcement purposes; including Safe & Sober,
Operation Night Cap, HEAT (Speed Enforcement), Motorcycle Task Force, and EUDL
(Enforcing Underage Drinking Laws).
Be it resolved that the Maplewood Police Department is authorized to enter into grant
agreements and amendments as are necessary with the Minnesota State Patrol for a
period of three years through 2012 per the request of the Minnesota State Patrol.
January 11, 2010 20
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Be it further resolved that the Chief of Police of the Maplewood Police Department is
hereby authorized to execute and sign such agreements and amendments as are necessary
to implement the grant programs on behalf of the Maplewood Police Department.
I certify that the above resolution was adopted by the City Council of the
City of Maplewood, Minnesota on January 11, 2010.
SIGNED:WITNESSETH:
__________________________________________________________________
(Signature)(Signature)
_Mayor____________________________City Clerk______________________
(Title)(Title)
__________________________________________________________________
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
N.AWARD OF BIDS
None.
O.VISITOR PRESENTATIONS –PART II
None.
P.ADJOURNMENT
Mayor Rossbachadjourned the meeting at 10:30p.m.
January 11, 2010 21
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