HomeMy WebLinkAbout10-12-2009
MINUTES
MAPLEWOOD CITY COUNCIL
6:30p.m.,Monday,October 12, 2009
Council Chambers, City Hall
Meeting No.20-09
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 6:30p.m.by Mayor Longrie.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Diana Longrie, MayorPresent
Absent
Erik Hjelle, Councilmember
Kathleen Juenemann, CouncilmemberPresent
John Nephew, CouncilmemberPresent
Will Rossbach, CouncilmemberPresent
D.APPROVAL OF AGENDA
The following items were added by councilmembers:
H1.Update on the I-94 CorridorCommission –Mayor Longrie
H2.Update on Tartan Ice Arena Board Meeting–Mayor Longrie
Councilmember Nephewmoved to approve the agenda as amended.
Seconded by CouncilmemberRossbach.Ayes –All
The motion passed.
E.APPROVAL OF MINUTES
Approval of September 28, 2009 City Council Workshop Minutes
Councilmember Rossbachmoved to approve the September 28, 2009, City Council Workshop
Minutes as submitted.
Seconded by CouncilmemberNephew.Ayes –All
The motion passed.
Approval of September 28, 2009, Council Meeting Minutes
CouncilmemberNephewmoved to approve the September 28, 2009, Council Meeting Minutesas
submitted.
Seconded by CouncilmemberRossbach.Ayes –All
The motion passed.
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Approval of October 5, 2009, Council Manager Workshop Minutes
Councilmember Nephewmoved to approve the October 5, 2009, Council Manager Workshop
Minutes as submitted.
Seconded by CouncilmemberRossbach.Ayes –Mayor Longrie,
CouncilmembersNephew &
Rossbach
Abstention–Councilmember Juenemann
The motion passed.
F.VISITOR PRESENTATIONS –PART I
1.David Schilling, 1955 Greenbrier Street, Maplewood.Mr, Schilling commented on the
Maplewood Monthly article written byCouncilmember Hjelleregarding what has happened
while he served on the council.Mr. Schilling discussed raises for the union workers at the city
for 2010 and 2011. Of the 176 Maplewood employees,17 live in Maplewood. Mr. Schilling
asked if there was any more discussion regarding saving the city money and doing some
outsourcing of work in the city.
2.Elizabeth Sletten, 2747 Clarence StreetNorth, Maplewood.Ms. Sletten spoke about being
quoted in the Lillie Suburban newspaper regarding her comments about consultant fees and
the wetland ordinanceduring the last city council meeting.Ms. Sletten spoke about the New
York lawyer, Jon A. Kuslerthat drafted aWetland Ordinance. She also mentioned DNR
permits for Keller and KohlmanLakein Maplewood.
3.Dave Hafner, 1037 Marnie Street, Maplewood.Mr. Hafner said his neighbor,Patrick J Downs
levied a series of unfounded allegations against Mr. Hafner during visitor presentations at the
September 14, 2009, city council meeting.
4.Patrick J. Downs, 992 Marnie Street, Maplewood. Mr. Downs said he has the 911 tape so the
residents can hear what transpiredbetween him and Mr. Hafner.
5.John Wykoff, 2345 Maryland Avenue, Maplewood.Mr. Wykoff discussed that on July 16,
2009,a woman was assaulted alongthe walking path area of Beaver Lake. Maplewood has
been handing flyers out of the man who assaulted her and the victim told Mr. Wykoff that he
believed that an incorrect sketch was being handed out andthat was not the man who
assaulted the victim. Maplewood Police Chief Dave Thomalla made a statement to the council
regarding the issue.
6.Ken Smart, 940 Bartelmy Lane, Maplewood.Mr, Smart thanked the city staff members for the
budget presentationthat was given during the workshop.Mr. Smart discussedunions at the
city and cost of living raises being given to city employees. He also stated that he believed
Maplewood residents pay higher taxes than surrounding citiesand the city needs to watch the
spending that is being done with the problems in today’s economy.
G.ADMINISTRATIVE PRESENTATIONS
None.
H.COUNCILPRESENTATIONS
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1.Mayor Longrie gave an update on the I-94 CorridorCommission Meeting on October 7, 2009,
at the City of Woodbury.
2.Mayor Longrie gave a report on the Tartan Ice Arena Board Meetingon October 7, 2009.
I.APPOINTMENTS AND PRESENTATIONS
None.
J.PUBLIC HEARINGS
1.Conditional Use Permit Review –Sandy Lake Materials Storage and Recycling, County
Road B West of I-35E
a.Senior Planner, Tom Ekstrand gave the presentation
b.Deputy Public Works Director, City Engineer, Michael Thompson answered questions of
the council.
c.General Manager, St. Paul Regional Water Services, Steve Schneideraddressed and
answered questions of the council.
d.Assistant City Manager, Public Works Director, Chuck Ahl addressed the city council.
Mayor Longrie opened the public hearing.
1.CherylBabin, 150County Road B East, Maplewood.
2.Grazyna Biernacki,91 Skillman Avenue, Maplewood.
Mayor Longrie closed the public hearing.
Councilmember Nephew moved toapprove the conditional use permit resolution for Sandy Lake
Materials Storage and Recycling,County Road B West of I-35E.This CUP shall come before
the city council at the beginning of June 2010. The permanent amendment to the
conditional use permit replaces and repeals the temporary CUP that has been in place
since the last city council meeting.
CONDITIONAL USE PERMIT REVISION RESOLUTION 09-10-268
WHEREAS, the St. Paul Regional Water Services applied for a conditional use permit to use the Sandy
Lake site as a storageand construction-materials recycling site.
WHEREAS, Section 44-1092(1) of the city code of ordinances requires a conditional use permit for any
public utility, public service or public building use.
WHEREAS, this permit applies to the property located on the south side of County Road B East on the
west side of Interstate 35E. The legal description is:
Parcel #18-29-22-12-0010: South 140’ of North 270’ of E 442’, 68/100’. North 130’ of SW ¼ of NE ¼
subject to County Road B part of NW ¼ of NE ¼ S.E.LY of 160’ W.W. R/W in SECTION 18, TOWN 29,
RANGE 22.
Parcel #18-29-22-24-0024: Subject to Avenue; except South 15’ of East 320’ of West 1790’ of NW ¼ ex.
st
Part in James 1Addition part of said NW ¼, S.E.LY of W.W. R/W in SECTION 18, TOWN 29, RANGE 22.
Parcel #18-29-22-24-0001: SECTION 18, TOWN 29, RANGE 22. 100’ W.W. R/W across N 2/3 of SW
¼. 165’ W.W. R/W across S ¼ of NW ¼. 160’ W.W. R/W across N ¾ of E ½ of NW ¼ of SECTION 18,
TOWN 29, RANGE 22.
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Parcel #18-29-22-12-0009: SECTION 18, TOWN 29, RANGE 22. 160’ W.W R/W across NW ¼ of NE ¼
of SECTION 18, TOWN 29, RANGE 22.
WHEREAS, the history of this conditional use permit is as follows:
1.On November 27, 2006, the city council approved a conditional use permit for this proposed use.
2.On September 14, 2009, the city council reviewed this permit and heard comments from
neighboring residents about ongoing disturbances at this site regarding the Sandy Lake Capping
Operation. The city council then set a public hearing for October 12, 2009 to consider the future of
this CUP and how it affects the neighborhood.
3.On October 12, 2009, the city council reconsidered this request after comment from the public, the
applicant and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approvedtheabove-described conditional
use permit revision, because:
1.The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and Code of Ordinances.
2.The use would not change the existing or planned character of the surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor,
fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness,
electrical interference or other nuisances.
5.The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6.The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7.The use would not create excessive additional costs for public facilities or services.
8.The use would maximize the preservation of and incorporate the site's naturaland scenic
features into the development design.
9.The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions (additions are underlined and deletions are crossed out):
1.The applicant shall comply withthe site plan date-stamped October 6, 2006. All construction
shall follow that approved site plan. The director of community development and parks may
approve minor changes.
2.The construction of the bins andpaving of the driveway apron must be substantially started
within two years of council approval or the permit shall become null and void.completed by
November 15, 2009. The area to be paved shall be from County Road B to a distance of 50
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feet in.
at the beginning of June 2010
3.The city council shall review this permit .one year.If the
applicant has not substantially started this project by that time, the city council may renew this
permit.
4.The applicant shall complete the restoration of the easterly slope to the pond by June 1, 2010
and shall apply erosion and sediment controls immediately, subject to city engineer
requirements.submit a detailed plan for the approval of the city engineer and the Capitol
Regions Watershed District showing how they will prevent any erosion and sediment from
leaving the site. This plan shall also include the restoration of the rip-rapped areas of the
slope down to the pond and detail the construction of a paved driveway apron from County
Road B back 50 feet into the site along both branches of the driveway.
5.The annual materials crushing operation shall be reviewed by staff after the first timeto
evaluate whether there were any problems or nuisances caused by this activity. The city
council may prohibit any subsequent crushing activity if problems and complaints occur. The
crushing operation shall be limited to Monday through Friday, 8 a.m. to 5 p.m. Theapplicant
shall notify the abutting residents three days prior to commencing the periodic crushing
operations.
6.The applicant must keep the site watered to control the dust.
7.All SPRWS vehicles shall enter and leave the site, via the County Road B driveway, to the
west from Rice Street.
8.If there are complaints concerning the hauling or crushing operations, the applicant and those
complaining shall attempt to resolve the problems via Dispute Resolution.
9.The temporary conditional use permit approved by the city council on September 14,
2009, shall end and the permanent amendment to the conditional use permit replaces
and repeals the temporary CUP from September 14, 2009.
The Maplewood City Council approved this resolution on October 12, 2009.
Seconded by Mayor Longrie.Ayes –All
The motion passed.
K.UNFINISHED BUSINESS
1.Holloway Avenue and Stanich-Highlands Improvements, City Project 09-13, Resolution
Adopting Revised Assessment Roll
a.Deputy Public Works Director, City Engineer, Michael Thompson gave the presentation
and answered questions of the council.
Councilmember Nephewmoved toapprove the resolution for the Adoption of the Revised
Assessment Roll for the Holloway Avenue and Stanich Highlands Improvements, City Project 09-
13.
RESOLUTION09-10-269
ADJUSTMENTS TO ASSESSMENT ROLL
th
WHEREAS, pursuant to a resolution adopted by the City Council on September 28,
2009, the assessment roll for the Holloway Avenue and Stanich Highlands Improvements, City
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Project 09-13, was presented in a Public Hearing format, pursuant to Minnesota Statutes,
Chapter 429, and
WHEREAS, elevenproperty owners filed an objection to their assessment according to
the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
1.John R. Santos, 1907 Furness Street (PIN 14.29.22.42.0023): Mr. Santos is objecting due to
seeing no added property value from the project.
2.William and Judy Clarke, 1921 Kingston Avenue (PIN 14.29.22.34.0035): Mr. and Mrs. Clark are
objecting due to seeing no added property value from the project.
3.Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): Mr. Berglund is objecting due to
seeing no added property value from the project.
4.Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041): Ms. Haley is objecting due to
seeing no added property value from the project.
5.Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038): Ms. Haggerty is objecting
due toseeing no added property value from the project.
6.Patrick Cregan, 1916 Price Avenue (PIN 14.29.22.34.0067): Mr. Cregan is requesting a revision
to his assessment, because he feels that his assessment will include additional sidewalk costs.
7.Eleanor VanLaningham, 1700 Ruth Street (PIN 14.29.22.34.0104): Ms. VanLaningham is
requesting a senior citizen deferral.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to
the assessment roll for theHolloway Ave and Stanich Highlands Improvements, City Project 09-
13:
Deny cancellation
1.John R. Santos, 1907 Furness Street (PIN 14.29.22.42.0023): of the
assessment as the property is receiving direct benefit and added value from the proposed
Grant deferral
street reconstruction and utility upgrades. of the assessment pending receipt
of the necessary documentation to be approved by the City Engineer demonstrating senior
citizen status and financial hardship.
Deny cancellation
2.William and Judy Clarke, 1921 Kingston Avenue (PIN 14.29.22.34.0035):
of the assessment as the property is receiving direct benefit and added value from the
Grant deferral
proposed street reconstruction and utility upgrades. of the assessment
pending receipt of the necessary documentation to be approved by the City Engineer
demonstrating senior citizen status and financial hardship.
Deny cancellation
3.Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): of the
assessment as the property is receiving direct benefit and added value from the proposed
Grant deferral
street reconstruction and utility upgrades. of the assessment pending receipt
of the necessary documentation to be approved by the City Engineer demonstrating senior
citizen status and financial hardship.
Deny cancellation
4.Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041): of the
assessment as the property is receiving direct benefit and added value from the proposed
Grant deferral
street reconstruction and utility upgrades. of the assessment pending receipt
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of the necessary documentation to be approved by the City Engineer demonstrating senior
citizen status and financial hardship.
Deny cancellation
5.Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038):of
the assessment as the property is receiving direct benefit and added value from the proposed
Grant deferral
street reconstruction and utility upgrades. of the assessment pending receipt
of the necessary documentation to be approvedby the City Engineer demonstrating senior
citizen status and financial hardship.
Deny revision
6.Patrick Cregan, 1916 Price Avenue (PIN 14.29.22.34.0067): of the
assessment as all levied property assessments cover a portion of the financing for
improvements to Holloway Avenue and the Stanich Highlands area project. As well, no new
sidewalks are proposed to be constructed as part of this project.
Grant deferral
7.Eleanor VanLaningham, 1700 Ruth Street (PIN 14.29.22.34.0104): of the
assessment pending receipt of the necessary documentation to be approved by the City
Engineer demonstrating senior citizen status and financial hardship.
B.All approved deferrals shall have interest deferred for a period of 2 years commencing on
October 12, 2009. Deferrals shall begin accruing interest at 5.4% on October 13, 2011 and shall
come due with interest 15 years thereafter.
C.The assessment roll for theHolloway Avenue and Stanich Highlands Improvements, City Project
09-13, as amended, is hereby accepted, a copy of which is attached hereto and made a part
hereof. Said assessment roll shall constitute the assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
D.Such assessments shall be payable in equal annual installments extending over a period of 15
years, the first installments to be payable on or before the first Monday in January 2012 and shall
bear interest at the rate of 5.4 percent per annum for a date effective 2 years from the adoption of
this assessment resolution. To the first installment shall be added interest on the entire
assessment from October 12, 2011 until December 31, 2011. To each subsequent installment
when due,shall be added interest for one year on all unpaid installments.
E.The owner of any property so assessed may, at any time prior to certification of the assessment
to the county auditor, but no later than October 12, 2011, paythe whole of the assessment on
such property, without interest, to the city clerk. And they may, at any time after October 12,
2011, payto the county auditor the entire amount of the assessment remaining unpaid, with
interest accrued to December 31 of the year in which such payment is made. Such payment must
be made before October 15or interest will be charged through December 31 of the next
succeeding year.
F.The city engineer and city clerk shall forthwith after October 1, 2009, but no later than October 15,
2009, transmit a certified duplicate of this assessment to the county auditor to be extended on the
property tax lists of the county. Such assessments shall be collected and paid over the same
manner as other municipal taxes.
th
Adopted by the council on this 12day of October2009.
Seconded by CouncilmemberRossbach.Ayes –Councilmembers Juenemann,
Nephew & Rossbach
Nay
–Mayor Longrie
The motion passed.
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2.2010 Charitable Gambling Requests
a.Assistant City Manager, Public Works Director, Chuck Ahl gavethe report.
The following people addressed the council regarding the 2010 Charitable Gambling Requests:
City Clerk, Director Citizen Services, Karen Guilfoile gave the report for Ashland Productions and
the COM Scholarship Fund.
Board of Friends of MaplewoodNature, Barbara Krollgave the report for Friends of Maplewood
Nature.
Maplewood Historical Society, George Rossbach gave the report for the Historical Society.
City Clerk, Director Citizen Services, Karen Guilfoile gave the report for the Maplewood
Community Center and AARP.
Maplewood Police Chief, Dave Thomalla gave the report for the Police Explorers and Police
Reserves.
Tsong Sawh Lo, gave the report for Poj Koob Yalum Ntxwy.
Joe Fox, representing the Ramsey County Fairgave the report on the Ramsey County Fair
Fireworks.
Keith Sebesta representing the Saint Paul Composite Squadron Civilian Air Patrol addressed the
council.
Second Lieutenant of the Civil Air Patrol, Amy Polar spoke and introduced some of the cadettes.
3.Suspension of Ordinance Calling for COLA Increase for Council Salary
a.City Attorney, Alan Kantrud gave the report.
Councilmember Nephew moved to approve the ordinance suspending the biannual cost of living
adjustments for 2010 to 2011 and move waiver of the second reading of the ordinance calling for
COLA Increase for Council Salary.
Seconded by Councilmember Juenemann.
Councilmember Nephew moved to amendthe motion to approve suspending the COLA increase
for council salary.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
Councilmember Nephewmoved to approve waivingthe second readingof the ordinance calling
for COLA Increase for Council Salary.
ORDINANCE 894
AN ORDINANCE SUSPENDING THE REQUIREMENTS OF
October 12, 2009 8
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MAPLEWOOD CODE § 2-38 REGARDING BIANNUAL COST OF LIVING ADJUSTMENTS
TO CITY COUNCIL MEMBERS
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MAPLEWOOD
THAT:
The requirement of Section 2-38 of the Maplewood City Code, as codified by passage of
Ordinance 810 (2001) for a mandatory cost of living adjustment to the Maplewood City Council
and Mayor’s salaries, scheduled to take effect January 1, 2010,is hereby WAIVED for the
biannual pay-period of 2010 through 2011.
TH
PASSED, APPROVED, AND ADOPTED THIS 12DAY OF OCTOBER, 2009.
___________________________
DIANA LONGRIE, MAYOR
(SEAL)
ATTEST:
_______________________________
KAREN GUILFOILE, CITY CLERK
Seconded by Councilmember Juenemann.Ayes –Councilmembers Juenemann,
Nephew & Rossbach
Nay
–Mayor Longrie
The motion passed.
L.NEW BUSINESS
1.Recap of 2009 Taste of Maplewood and Approval of Resolution of Support for the 2010
Taste of Maplewood
a.City Clerk, Citizens Services Director, Karen Guilfoile gave the reportand answered
questions of the council.
b.City Manager, James Antonen addressed the council.
Mark Jenkins,830 New Century BoulevardSouth, Maplewoodaddressed the council.
Councilmember Rossbachmoved toapprove the resolution of support for the 2010 Taste of
Maplewood Event.
RESOLUTION 09-10-270
Resolution of Support for the 2010 Taste of Maplewood
Whereas
the City of Maplewood has established the successful Taste of Maplewood and Friends
as an annual event that is an outreach to area businesses and families.
Whereas
the Taste of Maplewood brings the community together and gives local businesses the
opportunity to showcase their offerings while providing families an opportunity to experience a
family friendly environment on the Maplewood Community Center Campus.
Whereas
due to previous success and the request of prior participants and those desiring to
participate, the 2010 Taste of Maplewood and Friends event will be held for two days beginning
October 12, 2009 9
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August 6, 2010,from 4:00 p.m. to 10:00 p.m. commencing on August 7, 2010,from 10:00 a.m. to
10:00 p.m.
Therefore Let it Be it Resolved
that the city council supports the 2010 Taste of Maplewood and
Friends event that will be held on August 6th and 7th 2010, on the Maplewood Community Center
Campus.
Seconded by CouncilmemberNephew.Ayes –All
The motion passed.
M.CONSENT AGENDA
1.Councilmember Nephewmoved to approve items1, 2, 6 & 7.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
2.CouncilmemberJuenemannmoved to approve item3.
Seconded by Mayor Longrie.Ayes –All
The motion passed.
3.Councilmember Juenemannmoved to approve item4.
Seconded by Mayor Longrie.Ayes –All
The motion passed.
4.CouncilmemberJuenemannmoved to approve item5.
Seconded by CouncilmemberNephew.Ayes –Councilmember Juenemann,
Nephew & Rossbach
Nay
–Mayor Longrie
The motion passed.
5.CouncilmemberNephewmoved to approve item8.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
6.Mayor Longriemoved to approve item9.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
1.Approval of Claims
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CouncilmemberNephew moved Approval of Claims.
ACCOUNTS PAYABLE:
$ 1,197,229.15Checks # 79423thru # 79480
Dated 09/22/09 thru 09/29/09
$ 392,666.82Disbursements via debits to checking account
Dated 09/18/09thru 09/25/09
$882,011.38Checks # 79481thru # 79548
Dated 09/30/09 thru 10/06/09
$ 1,045,404.50Disbursements via debits to checking account
Dated 09/25/09thru 10/02/09
__________________
$ 3,517,311.85Total Accounts Payable
PAYROLL
$621,129.19Payroll Checks and Direct Deposits dated 10/02/09
$ 2,229.75Payroll Deduction check #1007890thru #1007891
Dated 10/02/09
___________________
$623,358.94Total Payroll
GRAND TOTAL
$ 4,140,670.79
Seconded by Councilmember Juenemann.Ayes –All
The motion passed.
2.City Purchase of Tax Forfeiture Property, Kingston Avenue and Desoto Street
Councilmember Nephewmoved toapprove the resolution approving the city’s purchase of tax-
forfeited property which lies east of the centerline of Desoto Street as traveled.
RESOLUTION 09-10-267
REQUEST TO PURCHASE TAX-FORFEITED PROPERTY
WHEREAS, Ramsey County has informed the City of Maplewood of the opportunity for the city to
acquire a narrow strip of tax forfeited property.
WHEREAS, this property is located at Desoto Street along the Kinston Avenue right-of-way,
legally described as follows:
That part of Lot A, KINGS ADDITION TO THE CITY OF ST. PAUL, Ramsey County, Minnesota,
lying east of the traveled centerline of Desoto Street.
PID # 17-29-22-34-0036.
WHEREAS, the City of Maplewood, has the desire to purchase this property fromRamsey
County to incorporate into the Desoto Street and Kingston Avenue right-of-ways.
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NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council hereby formally
requests that Ramsey County sells the above described property to the City of Maplewood for $1.00.
The Maplewood City Council adopted this resolution on October 12, 2009.
____________________
Attest:Mayor
__________________
City Clerk
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
3.Consider Acceptance of a Donation from the Children of Lorraine Blanchette to Purchase
and Plant a Memorial Tree in Maplewood Heights Park
Councilmember Juenemannmoved toapprove the donation of $310.00 from Lorraine
Blanchette’s children for the purpose ofplanting a tree as requested in Maplewood Heights Park.
RESOLUTION 09-10-271
ACCEPTANCE OF DONATION
WHEREAS,the Maplewood Community Development and Parks Department has received a $310.00
donation from the children of Lorraine Blanchette, and;
WHEREAS, the children of Lorraine Blanchette have instructed the City to purchase and plant a tree in
Maplewood Heights Park, and:
WHEREAS, the City agrees to use the subject of this resolution for the purpose and under the terms
prescribed, and;
NOW, THEREFORE, BE IT RESOLVED, that the Maplewood City Council authorizes the Community
Development and Parks Department to accept this $310.00 donation.
I certify that the above resolution was adopted by the City Council of the City of Maplewood, Minnesota,
on__________________________________.
SIGNED:WITNESED:
_____________________________________________________________________
(Signature)(Signature)
Mayor_____________________________City Clerk___________________________
October 12, 2009 12
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_____________________________________________________________________
(Date)(Date)
Seconded by Mayor Longrie.Ayes –All
The motion passed.
4.Approval of 2009 Fall Clean Up Event
Councilmember Juenemannmoved toapprove the 2009 Fall Clean-Up Event scheduled for
October 24, 2009, at Gethsemane Lutheran Church at 2410 Stillwater Avenue from 8 a.m. to 1
p.m.
Seconded by Mayor Longrie.Ayes –All
The motion passed.
5.Approval of Purchase for Geotechnical Evaluation Services for Hills & Dales Area Street
Improvements, City Project 09-15
CouncilmemberJuenemannmoved toapprove the resolution for the approval of purchase for
geotechnical evaluation services for Hills & Dales Area Street Improvements, City Project 09-15
to enter into a contract for services with Stork Twin City Testing Corp. for $10.970.00.
RESOLUTION 09-10-272
APPROVE PURCHASE OF GEOTECHNICAL EVALUATION SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the
quote from Stork Twin City Testing Corp. in the amount of $10,970.00 for the Hills & Dales Area
Street Improvements (City Project 09-15) is the lowest responsible quote for geotechnical
evaluation testing services for the aforementioned public improvement project.
The City Engineer is hereby authorized and directed to enter into a contract with said
bidder for and on behalf of the city.
th
Adopted by the council on this 12day of October, 2009.
Seconded by CouncilmemberNephew.Ayes –Councilmembers Juenemann,
Nephew & Rossbach
Nay
–Mayor Longrie
The motion passed.
6.Approval of HVAC Efficiency Upgrades for City Hall (Stimulus Funded)
Councilmember Nephewmoved toapprove $7,100 expenditure of Stimulus Funds for the
approved HVAC efficiency upgrades at city hall as outlined in the staff report.
Seconded by CouncilmemberJuenemann.Ayes –All
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The motion passed.
7.Priory Public Improvements (St. Paul’s Monastery), Project 07-24, Resolution Approving
Final Payment and Acceptance of Project (Includes Change Order No. 3)
CouncilmemberNephew moved toapprove the resolution for the priory public improvements, city
project 07-24: Approving Final Payment and Acceptance of Project Including Approval of Change
Order No. 3.
RESOLUTION 09-10-273
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
CITY PROJECT 07-24
(INCLUDES CHANGE ORDER NO. 3)
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 07-24,Priory Public Improvements (St. Paul’s Monastery),and haslet a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 07-24, Change Order No. 3, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the Priory Public
Improvements (St. Paul’s Monastery), City Project 07-24,iscomplete and recommends acceptance
of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1.The mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 3 in the amount of $15,065.00. Unused
quantity deduction is also reflected within the Change Order of $34,573.37.The
revised contract amount is$689,447.42; equal to the actual amount earned by the
contractor.
2.City Project 07-24is complete and maintenance of these improvements is accepted by
the City; and the final construction cost is$$689,447.42. Final payment to Nodland
Construction Company, Inc., and the release of any retainage or escrow is hereby
authorized.
th
Approved this 12day of October 2009.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
8.White Bear Avenue Improvements, City Project 08-13, Approval of Amendment To Cost
Share Agreement With Ramsey County
Councilmember Nephewmoved toapprove the amendment to the cost-share agreement with
Ramsey County in an amount not to exceed $275,000.
AMENDMENT TO COST SHARE AGREEMENT BETWEEN RAMSEY COUNTY
AND THE CITY OF MAPLEWOOD
October 12, 2009 14
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WHEREAS, Ramsey County (“County”) and the City of Maplewood (“City”) entered into an
Agreement PW 2008-16 dated December 12, 2008 (“Cost Share Agreement”) for cost sharing for final
Professional Engineering Services for the Reconstruction of White Bear Avenue from County Road D to
Radatz Avenue (“Project”); and
WHEREAS, The County, in cooperation with the Minnesota Department of Transportation and the
City of Maplewood, has prepared a preliminary layout plan for the Project; the interchange of I-694 and
White Bear Avenue; and County Road D (Flandreau Street to White Bear Avenue); and
WHEREAS, The City of Maplewood currently has a contract with Kimley-Horn and Associates,
Inc. (“Kimley-Horn”) for final design of the Project; and
WHEREAS, The City of Maplewood has amended its contract with Kimley-Horn for additional site
planning to assist with the County’s Right of Way acquisition services for the Project; additional final
design services for the reconstruction of County Road D (Flandreau Street to White Bear Avenue); and
additional final design services for the Project, for a cost not to exceed $254,600; and
WHEREAS, The County and the City of Maplewood wish to amend the Cost Share Agreement
for cost sharing for the additional services to be provided by Kimley-Horn under its amended agreement
with the City of Maplewood; Therefore
The parties agree to amend the Agreement as follows:
1.The City shall administer its contract with Kimley-Horn for the additional services and
shall make payment for all services rendered. The County will reimburse the City for the
cost of the additional services to be provided by Kimley-Horn under its amended
agreement with the City of Maplewood, up to a maximum not to exceed sum of $275,000.
The Countywill reimburse the City for all payments made for these services upon
submission by the City of a properly documented invoice. Upon execution of a
construction cost sharing agreement the City and other entities participating in the Project
will reimbursethe County for their share of these additional services, which shares will be
based upon the low bid.
2.Except as modified herein, the terms of the Cost Share Agreement shall remain in full force and
effect.
WHEREFORE, this Amendment is duly executed on the last date written below.
RAMSEY COUNTYTHE CITY OF MAPLEWOOD
By:
Jan Parker, ChairPrint Name:
Ramsey County Board of CommissionersTitle: ________________________________
____________________________________
Bonnie Jackelen, ChiefClerk
Ramsey County Board of Commissioners
Date: _______________________________ Date: ______________________________
Approval recommended:
October 12, 2009 15
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Kenneth G. Haider, Director
Public Works, Department
Approved as to form and insurance:
Assistant County Attorney
Purchase Order or
Aspen Vendor Contract Number:
____________________________________
Funds Available: ______________________
____________________________________
Budgeting and Accounting
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
9.Approval of Acceptance of 2009 Justice Assistance Grant (JAG)
Mayor Longriemoved toapprove the acceptance of $16,289 in 2009 JAG Grant money and the
signing of the agreement with the St. Paul Police Department.
Seconded by CouncilmemberJuenemann.Ayes –All
The motion passed.
N.AWARD OF BIDS
None.
O.VISITOR PRESENTATIONS –PART II
None.
P.ADJOURNMENT
Mayor Longrie adjourned the meeting at 9:16p.m.
October 12, 2009 16
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