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HomeMy WebLinkAbout2009-10-15 HPC Packet MAPLEWOOD HISTORICAL PRESERVATION COMMISSION COUNCIL CHAMBERS ~ CITY HALL October 15, 2009 ~ 7:00 P.M. 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. September 17, 2009 HPC Minutes 5. Chair Opening Statements/Presentations 6. New Business a. City of Maplewood Commission Handbook 7. Old Business a. Proposed Historical Preservation Commission Survey List b. List of 20 Top Sites, Map & Draft Survey c. Updated Amended Draft of Historical Ordinance 8. Visitor Presentations 9. Commission Presentations a. Maplewood Historical Society Update 10. Staff Presentation 11. Adjournment NOTE: There may be a quorum of the Historical Preservation Commissioners at the Halloween Ho Down event at the Maplewood Community Center There may be a quorum of the Historical Preservation Commissioners in attendance at the Maplewood Historical Society Meeting on November 11, 2009 at 7 p. m. The Historical Society meetings are held at the Bruentrup Heritage Farm, 2170 County Road 0, Maplewood. DRAFT MINUTES MAPLEWOOD HISTORICAL PRESERVATION COMMISSION COUNCIL CHAMBERS - CITY HALL SEPTEMBER 17, 2009 -7:00 P.M. 1. CALL TO ORDER -7:00 P.M. 2. ROLL CALL Present: Chair Ron Cockriel, Vice Chair Richard Currie, Commissioners Lu Aurelius, AI Galbraith, visitor Carolyn Peterson; Liaison Dave Fisher and Recorder Lois Behm. Commissioner Robert Creager arrived at 7:30 p.m. Absent Commissioners Caleb Anderson and Pete Boulay 3. APPROVAL OF AGENDA Lu moved to approve the Aaenda as presented, AI seconded, Aves - all. 4. APPROVAL OF MINUTES a. Auqust 20,2009 HPC Minutes Richard asked (re Item 6.b., paragraph 2) if the suggested revision of the sentence relating to membership in the Ramsey County Historical Society had been placed in the proposed ordinance. After discussion, Lu moved, Richard seconded, Aves - all that the sentence suggested by Caleb: "If no member of the Commission is a designated representative of the Ramsey County Historical Society, the City will pay for a membership for the Commission Chairperson or designee." AI moved. Richard seconded, Aves - all, to approve the Auaust 20 minutes as modified. 5. Chair Opening Statements/Presentations - Ron reported the death of former Maplewood resident and long-time Historical Society member Arthur Fisher, telling how he has been very active in and supportive of Society events and projects, especially Farmer for a Day, Johnny Appleseed and Halloween Hoedown and working regularly with the Collections Committee. A moment of silence was observed in his memory. Ron also reported the death of Robert Friermuth, who worked a great many hours on the various restoration projects at the farm and assisted during special events. Bob passed away after sustaining critical injuries in a fall from a ladder. A moment of silence was observed in his memory as well. Ron then called everyone's attention to page 8 of the September Maplewood Monthlv newsletter where the Commission Corner article written by Pete Boulay appears. The article is about the Commission's project to identify historic structures in Maplewood and asks for help from residents to identify and document sites in the City the Commission may not know about. It also reminds everyone that "not everything has to be really old to have historical significance; sometimes it is a slice of everyday life that needs to be photographed, recorded and remembered for years to come." He also reported that the Friends of Maplewood Nature have their beautiful 2010 calendars, showing pictures of nature around Maplewood, for sale. Last year's calendar sales along with some other sources of income were sufficient to purchase a play structure which has now been installed at the Nature Center. 6. OLD BUSINESS a. Proposed Historical Preservation Commission Survev List Dave reported that he has given the Century House book to staff to scan and create copies for the rest of the Commissioners, but he has not received it back yet. The list of the houses will be pared down Ron said Pete circulated an e-mail yesterday identifying 17 properties which we would like to have on next month's Agenda for discussion. The properties on the list, in no particular order, are: Bruentrup Heritage Farm, Ramsey County Poor Farm Campus, (consisting of the cemetery, barn, milk house, water tower, garage and boiler shop), Forest Lawn Cemetery Mausoleum, Seaholm P. Gottfried house, KSTP Transmitter building, Carver Lake School (which is almost exactly as it was built 100 years ago), Keller Lake Golf Course Clubhouse, Northernaire "Motel" and "Cocktails" sign, St. Jerome's Church, House on County Road B, the Stone House on Arcade, the Sundgaard house, the J. W. FrostlSchroer/Rechtenwalt house, Edgerton School, the Swanson House, the Barn on Highwood, and the Victorian house on Stillwater. Dave added the Priory Monastery and the St. Paul Ski Jump. Richard said he had done some driving around the West End, and saw a lot of houses there with historical potential, plus the Waterworks complex. Dave pointed out that it will be necessary to get permission of the property owners as well as the City Council before nominating a structure for historic significance. There is still a lot to do, including surveying the owners to gauge their interest, possibly some promotion to encourage them to buy into the program. He will search to see if he can find what other cities might have done and maybe put something together for review at the next meeting. Richard reported the houses he believes could be significant are: 125 Downs (was a farm) , 410 Co. Road B (Schroeder house), 813 Co. Rd. B (Little house), one more house on Co. Rd. B but no number was showing, 1987 McMenemy (Littlefield house). He added that there were others but he was unable to stop safely to write down the numbers. AI said he hasn't been able to get out, but will be looking at the Gladstone area. Lu reported she hasnn't thought of any others that might have been missed. Ron suggested starting to think about historic businesses as well, such as Dege's Garden Center, the ski jump, Bailey's nursery, Schroeder Milk, Truck Utilities, all of which are over 100 years old. b. Discussion About Old Park and Recreation Equipment Dave reported he talked to both Doug Taubman and DuWayne Konewko and that DuWayne will probably want to talk with Ron directly for more information. The issues are that, first of all, it has to be safe, it can be maintained (if repairs are needed can parts be obtained), how do we do it and what do you want to do (just have it available to be looked at or actually in use)? Ron responded that saving the old park equipment fits into several areas of the Commission's purpose and that Lion's Park has some an there may be other parks with more that he doesn't know about. He will discuss it further with DuWayne, Doug and maybe the Parks Commission. 7. NEW BUSINESS - NONE 8. VISITOR PRESENTATIONS - Carolvn Peterson. 1801 Gervais Avenue, Vice-President of the Maplewood Area Historical Society. Carolyn talked about the Barn Dance celebrating completion of the renovation and 10-year anniversary of saving the Barn. It will be held at the Bruentrup Heritage Farm on September 19, 6:00 p.m. - 9:00 p.m.: country music, dancing, food, and hay rides until dark; and invited everyone to join the fun. Carolvn asked if the Commission project to identify historical and significant sites and structures would be expanded to include archeological sites. She talked about the significance of such places as Fish Creek and showed pictures of a portion of Snake Creek which is near and similar to Fish Creek. Ron reported that he and Michael Bailey had an opportunity to walk Snake Creek and believes they may have come across a significant Indian site that the Minnesota Historical Society has been searching for and will be asking their representative to come out and look at it. He said the red rock they found is beautiful and perhaps the largest boulder in the county. There is also what appears to be a burial mound at that site. Carolvn also mentioned that a new member of the Historical Society who is checking into early trails in the Maplewood area which later became "cartways" and eventually streets and asked if those would be considered historically significant. 9. COMMISSION PRESENTATIONS a. Maplewood Historical Societv Update Richard said there may be a quorum of Commission members at the Barn Dance. Ron invited everyone to join the Fish Creek hike on October 15 from 1 :00 - 3:00 p.m. 10. STAFF PRESENTATION - NONE 11. ADJOURNMENT - 8:03 p.m. t'.'. MEMORANDUM TO: FROM: SUBJECT: DATE: James Antonen, City Manager David Fisher, Building Official Commission Handbook Review October 7, 2009 INTRODUCTION On July 27, 2009, the city council adopted the City of Maplewood Commission Handbook. The purpose of the Handbook, which pertains to all city commissions and boards, is to provide general information, rules and policies for commission members. The Handbook is included for review. Alan Kantrud, the City Attorney, will be present to explain the handbook and answer questions. p:\ HPC\commission handbook memo 10709 dgf Attachments: 1, Commission Handbook CITY OF MAPLEWOOD COMMISSION HANDBOOK Table of Contents RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD ADOPTING A COMMISSION HANDBOOK AND AMENDING THE COMMISSION POLICY GUIDELINES........................ 3 Chapter 1: Introduction & Overview..................................................4 Purpose of Maple wood Commission Handbook..........4 Orientation of New Members........................................ 4 The Function of City Commissions................... ............ 4 Putting Boards, Commissions, and Committees Into Context.. ...... ................. ... ................ ..... ...... ........ ........... 5 City CounciL............... ............. ....... ............ ............5 Boards, Commissions, Committees.......... ..............j Oath of Office................................................................ 5 Boards and Commissions and Membership Requirements. ......... .... .................... .......... ............... ...... 6 Planning Commission. .......... .......... ............ .............6 Parks Commission .................................................. 6 Environmental and Natural Resources Commission6 Housing and Redevelopment Authority...................6 Community Design Review Board..........................6 Historical Preservation Commission........................6 Police Civil Service Commission............................7 Business & Economic Development Commission. .7 Other Committees and Task Forces.........................7 Description of City Departments and Divisions............7 City Manager........................................................... 7 Citizen Services/City Clerk.....................................7 City Attorneys.................. .......... .............................. 8 Human Resources.................................................... 8 Information Technology...........................................8 Finance............................. ........... ....... .............. ....... 8 Fire........................................................................... 8 Community Development and Parks.......................8 Police....... ............. ....... ............. ........... ..... ... ............ 9 Public Works.... .......... ....... .......... ....... ............... ....... 9 History ofthe City of Maplewood................................ 9 Chapter 2: Th e Advisory Ro le............................................................ll Role ofthe Chairperson and Vice Chairperson............ 1 1 Responsibilities ofIndividual Members.... ............... ...12 Staff Liaison Responsibilities...................................... 12 Relationship With City CounciL..................................12 Council Relationship With Advisory Bodies............... 13 Term of Office............ ..................... ............. ...... ......... 13 Signing Commission Documents/Communications... .13 Chapter 3: C ommissio n Meetings......................................................14 Agenda.......................... ............. ........... ..................... .14 Placing Items on the Agenda.................................14 Minutes................ ....................... ..... ........ ............ ...... ..14 Correction to Minutes............................................ 14 Special Meetings.......... .............. ................................. .14 Televised Meetings...................................................... 14 Joint Meetings with the City Council..........................15 Subcommittees.... .................... ................. ........ ........... 15 Chapter 4: Parliamen tary Proced ure................................................16 Quorum..... ........ ....................... ........ ........... ......... ........16 Voting Procedure......................................................... 16 Motions.. ........ ................... .......... ........ ....................... ..16 Legal Issues................................................................. 17 The Open Meeting Law......................................... 17 Conflict of Interest.................................................18 Other Legal Issues................................................. 18 Frequently-Asked Legal Questions........................ 19 Chapter 5: Help Cui Advice............ ................................................ ......20 Criteria for Effectiveness............................................. 20 Special Tips for New Commissioners..........................20 Working with City Staff...............................................20 Dealing with the Media.............................................. 21 Chapter 6: Commission Policy G uidelin es........................................22 Recruitment Policy....................................................... 22 Appointments....... ...................... .............. ........ .... ....... 22 Role of Commissions. ...... ............. ...................... .........22 Appointment of Chair and Vice Chair.........................22 Responsibilities of Commission Members... ............... 22 Quorum....................................................................... .23 Qualifications...... ......... ....... ....... ..... ...... ...................... 23 Decorum and Order..................................................... 23 Public Hearings..... ...... ..................... ......... ............ ...... .23 Special Meetings............... ....... ........... ......... .............. ..24 Communication with the City CounciL.....................24 City Council Relationship with City CommissionsfBoards. .................. ......... ......... ..... .........24 Communication with Other Agencies and Groups.......24 Role of the StaffLiaison..............................................24 Appen dix.......................................................................... 25 Sample Agenda.... ...... ................ ........ ......... ...... ..........25 Sample Minutes................ ..... ........... ........... .......... ......25 Rosenberg's Rules of Order......................................... 25 Text of the Open Meeting Law.................................... 25 Minnesota Open Meeting Law (House Research Information Brief).. ............ .......... ........ ...... ..................25 Official Conflict ofInterest (LMC Information Memo) .....................................................................................25 2 RESOLUTION NO. 09-_, SERIES 2009 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD ADOPTING A COMl\flSSION HANDBOOK AND AMENDING THE COMMISSION POLICY GUIDELINES WHEREAS, the City Council utilizes commissions to serve in an advisory capacity and provide in-depth review and consideration on subject matters within their jurisdictions; and WHEREAS, city commissions are appointed by the City Council and serve as legislative bodies for the city of Maple wood, which must be governed appropriately as befitting their public nature; and WHEREAS, the City Council amended the Commission Policy Guidelines on July 27,2009; and WHEREAS, there was a need to update and provide current information; and WHEREAS, a Commission Handbook was written to provide general information, rules, policies, and state statutes for commission members. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Maplewood hereby adopts the Commission Handbook as its amended Commission Policy Guidelines. PASSED AND ADOPTED by the Maplewood City Council on this 27th day of July, 2009, by the following vote: Ayes: Mayor Diana Longrie, Councilmember Kathleen Juenemann, Councilmember John Nephew, Councilmember Will Rossbach Nays: Councilmember Erik Hjelle Absent: NONE /s/ Mayor ATTEST: /s/ City Clerk 3 Chapter 1: Introduction & Overview Boards, commissions and committees (referred to collectively as "city commissions") have a critical role in the city of Maplewood. As a commissioner, you serve as a conduit for citizen input - a way of gathering, analyzing and recommending options to the City Council, which has the fmal responsibility for making policy decisions. City staff provides professional and technical expertise. Commissions provide another important avenue for determining the community's feelings about an issue. The individuals who serve on the city's commissions are among the most respected and appreciated volunteers in the community. Purpose of Maplewood Commission Handbook Minnesota law gives city councils the power to create advisory commissions and appoint their members. I The City of Maplewood prepared this commission handbook to assist commissioners by outlining accepted practices and clarifying expectations. While attempting not to be overly restrictive, procedures are established so that expectations and practices can be clearly articulated to guide commissioners in their actions. This commission handbook provides a summary of important aspects of commission activities. However, it cannot incorporate all material and information necessary for undertaking the business of commissions. Many other laws, plans and documents exist which bind the commissioners to certain courses of action and practices, most notably those requirements imposed by State statute on groups like the Planning Commission2 and the Police Civil Service Commission], and the Maplewood City Code. As a policy and practical matter, wherever a conflict between the City's policies herein and the requirements under state law may be found, the State's position shall prevail. Orientation of New Members It is important that new members of commissions gain an understanding of the full range of services and programs provided by the city. Staff liaisons will provide new commission members with the opportunity to tour city facilities and provide background information on issues facing the commission. They will also make commission members aware of relevant training opportunities and provide basic skills training regarding meetings, policy, procedure, and duties. The Function of City Commissions Here is a brief summary of how city commissions serve the democratic process in the city of Maple wood: . Hold public meetings and use other means to determine what the community thinks about issues; . Recommend policies and procedures related to their respective fields to the City Council; . Serve as intermediary between the public, city staff and the City Council by providing information, explanation, and support for different points of view; . In specific instances, such as the Planning and Police Civil Service Commissions, make critical determinations pursuant to State Statute; . Make non-binding recommendations on issues, applications, and other policy matters as directed by the Maplewood City Council or required by law. Minn. Stat. S 412.111 gives statutory cities the authority to create advisory boards in general, "as deemed necessary for the proper management and operation of city affairs." 2 Minn Stat S 462 354 3 Minn. Stat S 419 4 Putting Boards, Commissions, and Committees Into Context The city of Maplewood is a statutory "Optional Plan B,,4 city, incorporated in 1957. Maplewood uses a Council- Manager form of government. The City Council serves as the legislative body, sets policies and procedures, and represents the citizens of Maplewood. The City Manager, who serves at the will of the City Council, carries out the Council's direction and is the chief administrative officer for the city. City Council The Maplewood City Council, the governing body of the city, is made up of four councilmembers and a mayor. These officials are chosen through non-partisan elections and serve "at large," representing the whole city. The City Council is accountable to the citizens it serves. City elections are held in odd-numbered years. Depending on the number of candidates who file, there may be a primary in September as well as the general election in November. Councilmembers and the mayor serve four-year terms. Two council members and the Mayor are elected in one election and two council members in the next election. The City Council formulates policy, approves programs, appropriates funds, and establishes local taxes and assessments. Decisions of the City Council are reached by a majority vote, unless a greater m~ority is required by law. The City Council enacts local laws (ordinances) and regulations for governing of the city. The local ordinances adopted by the City Council are compiled in the municipal code. Other City Council directives and policies are recorded in resolutions or council minutes. The Maplewood City Council holds regular meetings on the second and fourth Monday of each month, at 6:30 p.m. in the Council Chambers at City HalL S Copies of the agenda are available 72 hours before the meetings at the City Clerk's office, plus various other locations and on the City's Website, www.ci.maplewood.mn.us. City Council agendas may be emailed to individuals by subscription. City Council and commission agendas with staff reports attached can also be viewed on the city web page. Boards, Commissions, Committees The City of Maplewood currently has seven active advisory groups categorized as boards and COlllllllSSlOns (referred to collectively as <'City Commissions"). The Council has also from time to time appointed task forces and ad hoc committees for specific issues and determined lengths of time. Each has a specific focus and serves to make recommendations to the City Council on issues related to that specific field. Members of commissions are volunteers who are appointed by the City Council and serve at the pleasure of the City Council. Commissioners must be residents of the city of Maplewood. Council may, under very special circumstances and unless prohibited by State law or City ordinance, determine that a person living outside the Maplewood city limits may be appointed to a board or commission because that person's expertise would enhance a particular commission. City Council may also decide to appoint ex-officio members without voting privileges. A member of the commission should be knowledgeable and experienced in the areas of interest of the board/commission on which he/she wishes to serve. Membership should be based on willingness to be objective, open-minded, and to seek solutions and promote hannony in the community. In some cases membership selection is based on specific educational or professional criteria as called out by City Ordinance. The City Council reviews applications, conducts interviews for positions on the various Commissions, and ultimately selects the members. Oath of Office Pursuant to State Statute, S 358.05, all elected or appointed officials must swear an oath of office prior to conducting or participating in any business of the commission or board. A signed copy of the oath is filed with the office of the City Clerk,6 4 Statutory cities are covered by Chapter 412 of Minnesota Statutes. 5 See the current City of Maplewood Rules of Procedure for City Council and Council Meetings for additional information about council meetings and policies. 6 Minn. Stat. 9 358.11 5 The Oath of Office is as follows: I, [name], do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and faithfully discharge the duties of the office of [name of office] in the City of Maple wood, in the County of Ramsey and the State of Minnesota, to the best of my judgment and ability. So help me God. Boards and Commissions and Membership Requirements This list briefly describes each city commission. All commissions are subject to the state conflict of interest rules and must refrain from participating on matters in which the commissioner has an economic interest or other disqualifYing interest, such as personal, familial relationships. 7 Planning Commission The Planning Commission has nine members who serve three-year terms, and is the City of Maplewood's planning agency.8 Members are citizens and cannot be elected officials. Its duties are to prepare and recommend a comprehensive plan for the development of the city and to review zoning and land use matters like comprehensive plan amendments, rezoning requests, zoning variances, property subdivisions, right-of-way vacations, conditional use permits, and home occupation requests. Parks Commission The Maplewood Parks and Recreation Commission is a nine-member, volunteer advisory board consisting of Maplewood residents committed to promoting parks and recreation issues. Commission members serve three-year terms. The commission provides recommendations to the city council on all issues of park acquisition, development, open space, trails, and leisure programs. The Parks and Recreation Commission works closely with city staff to address the mission of the department, which is to provide a community environment for all citizens to participate in and enjoy cultural and recreational activities on an equitable basis. Environmental and Natural Resources Commission The Environmental & Natural Resources Commission consists of seven residents who serve three-year tenus. The commission's purpose is to protect, preserve, and enhance the environment of the City of Maplewood. To accomplish this purpose, the commission engages in a variety of activities, from recommending ordinances to preserve and enhance the city's environmental assets, to developing educational programs, to developing and promoting the use of "sustainable practices" for city policies and procedures. Housing and Redevelopment Authority The Maplewood Housing and Redevelopment Authority (HRA)9 is a five-member advisory committee that reviews housing matters and policies for the city. Authority members serve five-year terms. Topics the HRA reviews for the city council include proposed housing related code changes or ordinance amendments, possible changes to the housing chapter of the Maplewood Comprehensive Plan, and senior or subsidized housing development proposals. Community Design Review Board The Maplewood Community Design Review Board (CDRB) has five members, each serving two-year terms. Two architects shall be appointed, if available to serve; two shall be from a related design or construction field; and at least two members shall be citizen laypersons. The CDRB reviews building design, site plans, and landscape for proposed multi-family, commercial, and industrial development in Maplewood. The CDRB's goal is to approve attractive developments in architectural design, the use of proper landscape materials, and a functional and attractive layout. 7 To learn more, refer to the League of Minnesota Cities' information memo, Official COIlf/ict ofInterest. 8 Minn Stat ~ 462 354 9 Note that Maplewood's HRA is established as an advisory body, not an HRA as defined by Minn. Stat. ~ 469.03. 6 Historical Preservation Commission The Historic Preservation Commission (lIPe) is a seven member Commission, created to help the city of Maplewood with its overall historic preservation goals. To that end, two members should be in a preservation- related field and one Commissioner should be a member of the Ramsey County Historical Society. Commission members serve three year terms. The HPC's goals include supporting the protection of the City's heritage by preserving, protecting, conserving, and wisely using the significant historical, cultural, architectural, or archeological objects, structures, buildings, and sites in the City. The City encourages broad citizen participation in historic preservation activities and has worked on such projects as the Bruentrup Farm preservation project. The Historic Preservation Commission also works closely with the Maplewood Area Historical Society. Police Civil Service Commission The Police Civil Service Commission is a three-member group responsible for overseeing selection processes for sworn officers and acting as a hearing body for discipline and discharge issues for the Maplewood Police Department in accordance with Chapter 419 ofthe Minnesota State Statutes. The Commissioners are normally appointed to three-year terms by the City Council and volunteer their services as interested residents. The City has a full-time Human Resources Coordinator that serves as a staff liaison for the Commission. The Commission decides which of several types of tests to use for sworn positions, the weighting of the exam components, and the minimum qualifications. They also certify names to the City Manager from eligibility lists and review and approve background investigations for police officer candidates. The Police Civil Service Commission is not a civilian review board. They do not take complaints from the public nor do they review or conduct internal investigations. They do not direct or oversee police operations nor do they have input into the Police Department budget. They have no involvement in compensation or benefits for the officers. Business & Economic Development Commission The Maplewood Business & Economic Development Commission (BEDC) is an advisory commission to the Maplewood Area Economic Development Authority (EDA); the EDA itself consists of the five members of the City Council. The BEDC makes recommendations on economic development and redevelopment projects and issues to the EDA. The BEDC will consist of7 members, 3 of which must be small business owners. Maplewood Economic Development Authority The Economic Development Authority, or EDA, is a statutorily-authorized body organized under ~ 469.090 et sec. and is charged with carrying out economic and industrial development and re-development within the City and surrounding area. The Mayor and City Council make up the EDA and the City Manager serves as its Director. Other Committees and Task Forces There are city committees and task forces that are created by the Council from time to time to look at a specific issue. In addition, the city participates on boards, commissions, and committees that have been established by regional agencies or organizations to discuss issues involving the county, schools, local businesses, etc. For a list of City of Maplewood committee/agency memberships, contact the City Clerk's Office. Description of City Departments and Divisions City Manager The City Manager is the chief executive officer and the head of the administrative branch of the city government. The City Manager implements policies and procedures initiated by the City Council, prepares and administers the municipal budget, advises the Council of future financial needs of the city, initiates and supervises business relationships, and directs the daily operations of city government. The City Manager is responsible for all city personnel, except the City Attorney. 7 Citizen Services/City Clerk The City Clerk is an appointed position responsible for the recording, writing, and maintaining of the records of City Council proceedings. The City Clerk conducts municipal elections through coordination with Ramsey County Elections. Citizen Services is responsible for issuing and processing city business licenses and permits, and for a full motor vehicle processing division including a Federal Passport Acceptance Agency. The Citizen Services Director is responsible for the Marketing Division which serves to foster community awareness of city events and recreation programs through marketing avenues and creates a monthly city newsletter as a means of building a strong sense of community. Citizen Services Director is also responsible for operating and maintaining a variety of services and facilities related to recreation including the Maplewood Community Center, community gyms, and local beaches. The recreation division and the Community Center provide a variety of leisure time and activities and recreational programs year- round for all ages in the northeast metropolitan area and to Maplewood residents alike. City Attorneys The City Attorneys are appointed by the City Council. The City Attorneys advise the City Council and city officers (in their official capacity) in legal matters, attend all Council meetings as appropriate, and represent the city in legal actions and proceedings. The City Attorney and members of the City Attorney's office maintain an attorney-client relationship with the city, its officers, agents, and employees, so their official communications are protected as confidential pursuant to the attorney-client privilege. The City Attorney rarely attends commission meetings but may provide counsel to staff when legal issues arise on commission matters. Human Resources Human Resources is responsible for labor and employee relations, position profIles, recruitment and selection, classification and compensation, employee training, pay equity, personnel policies and employment law, contract negotiations and administration, employee benefits, worker's compensation, grievances and discipline, performance appraisal, safety, and oversight of payroll issues related to union agreements and personnel policies. Information Technology The primary goal of the IT department is to provide the most effective technology services and support possible to the City of Maplewood staff, City Council, commissions, boards and citizens. The IT department manages the City website, security systems, phone system, mobile technologies, televising of City meetings, GIS, and all City applications and workstations. All of these systems run over the City's network which the IT department also oversees. Finance The Finance Department supports all other departments by providing [mancial management, accounting and treasury services. There are three documents prepared by the Finance Department for the benefit of Maplewood citizens as well as other interested parties including the State Auditors Office and bond rating agencies: the Comprehensive Annual Financial Report, the Budget, and the Capital Improvement Plan. Fire Maplewood Fire is a combination paid-per-call and full-time department. There are 78 paid-per-call firefighters that respond from their homes to answer approximately 3,800 medical, fire, and rescue calls per year. There are five stations with an average of 15 firefighters per station. There are also 14 full-time firefighters. Administration of the Fire Department is located at Station Two, 1955 Clarence Street. Community Development and Parks The Community Development and Parks Department is comprised of five divisions: Planning, Building Inspections, Health, Environmental and Natural Resources, and Parks. 8 . The Planning Division champions the values of our community by guiding development and protecting the environment through studies and zoning controls. The City of Maplewood planning division is primarily responsible for the review and management of new developments, subdivisions, and redevelopment. The division also coordinates the preparation of the city's comprehensive plan. . The Building Inspection Division reviews plans, issues permits, and conducts inspections under the requirements and guidelines of the State Building Code. . The Environmental Health Officer is responsible for conducting inspections of the restaurants, lodging facilities, and public pools located within the City of Maple wood. . The Environmental and Natural Resources Division works to protect the environmental features of Maplewood. This includes natural areas, trees, surtace waters, waste, and the built environment. It also includes stormwater management. related activities such as development plan review, construction site inspection, management of surface water and inspection, evaluation, and maintenance of outfalls and ponds. . The Parks Division strives to provide a community environment for all citizens to participate in and enjoy cultural and recreational activities on an equitable basis. The Community Development and Parks Department serves as primary staff to the Planning Commission, Community Design Review Board, Housing Redevelopment Authority, Historical Preservation Commission, Environmental and Natural Resources Commission, and Parks and Recreation Commission. Police The mission of the Maplewood Police Department is to work, in partnership with its citizens, to solve problems relating to crime and the fear of crime, with an emphasis on meeting community needs. These services are also provided to the City of Landfall on a contractual basis. The Department provides paramedic services in partnership with the Maplewood Fire Department. It has an authorized strength of 55 sworn officers and has a total of 62 full-time dedicated employees who are available to provide professional community-oriented police services 24 hours a day. Public Works The Public Works Department provides coordination of the services afforded by five groups: Engineering, Street, Utility, Park Maintenance, and VehiclelFleet Management. These divisions are responsible for the design, operation and maintenance of most city roadways, sanitary sewer systems, and storm water systems. History of the City of Maplewood The recorded history of Maple wood goes back about 150 years. Before settlers arrived, the land in Maplewood was inhabited by the Dakota Indians. The landscape was a mix of scrub oak and prairie, with many marshes and lakes. In 1850, a group of families ventured out from St. Paul along an old Indian trail which is now Hazelwood Street. They were the Bells, Caseys, ConJins, and Vincents. At today's County Road C they turned to the east and began to build their log cabins. The sound of their axes alerted the nearby Dakota who quickly surrounded the homesteaders. The Dakota asked them to leave and the newcomers quickly retraced their steps. The settlers made repeated attempts to claim the land they had bought for 2 dollars an acre. But again and again they were driven back. Finally, in 1853, they found that the Ojibway had pushed the Dakota out ofthe area. The Ojibway just wanted to hunt on the land and they didn't mind the clearing of trees. At about this same time southern Maplewood was being settled as well. In 1852, Thomas Carver began farming to the west of Carver Lake. This area, the south leg of Maplewood, later became McLean township. Northern Maplewood was included in the township of New Canada when it was formed in 1858. The first organized transportation in this area was a stagecoach line that was along present-day Edgerton Street. This line began in 1856, and it cost 10 dollars for the trip from St. Paul to Duluth. This stagecoach line remained in service until the first railroad was built to Duluth in 1870. This was the Lake Superior and Mississippi Railroad and followed the [Bruce] Vento Trail. By the 1880s the line was owned by the St. Paul and Duluth Railroad. This owner would playa big part in Maplewood's development. In 1886, the Wisconsin Central Railroad built a line that intersected with the St. Paul and Duluth Railroad. A townsite was planned at the junction of these two railroads that 9 was predicted to "rival 8t. Paul." William and Mary Dawson platted out a town and decided to name the place "Gladstone" after William Gladstone, a popular British statesman of the time. Dawson planned to relocate his plow work business there and was able to entice the St. Paul and Duluth Railroad to put its shops in Gladstone. For a time, the little village prospered. In the 1890s the town employed 1,000 workers. It had a post office, a hotel, at least two saloons, a brothel, and a population of about ISO. Gladstone suffered a series of misfortunes that was its demise. First, a fITe destroyed the plow works. Then the founder of the town, William Dawson, filed for bankruptcy. The last straw was when the railroad shut down the shops sometime around 1917. Gladstone became a ghost town with many people leaving or burning their houses for insurance. Trains still remained an everyday sight in Gladstone for many years after. The depot stayed in service through the 1950's but the railroad changed the name to Gloster in 1910 to avoid confusion with Gladstone, Michigan. The people who stayed behind were the farmers. Truck farming was the main business in the areas adjacent to St. Paul through much of the first half of this century. The fanners were the local government for many years. In 1878, a town hall was built for New Canada along the north shore of Lake Phalen and was moved to Gladstone in 1900. Annual meetings were a big event and the little building was packed with people. By the early 1950s the old building was run down. The town decided to have its meetings in a room in the back of the Gladstone Fire Building. After World War II, the housing boom began in New Canada Township. Veterans could receive discounts on new homes and developments began around Wakefield Lake. Residents wanted improved services like sewer, water, and better roads. These items were the subject of debate at the township meetings. In 1953, Little Canada broke away from the township and became a city. Many new people were hired to replace the empty spots on the town board. These were the people who set the wheels in motion for the City of Maplewood. Not only was the population of New Canada increasing, industry also had interest in the area. 3M was looking for expansion and bought a large chunk of land in the southern leg. This land was outside of the city limits of 81. Paul. Rumors began that St. Paul wanted to annex the area where 3M was going to be. An offer was made to the New Canada Township to swap a cOlmection to St. Paul's sewer and water to add the 3M land to the city limits. The township didn't like this idea and decided that the best action was to form a city on its own. On February 26, 1957 the vote was 5 to 1 in favor of becoming a village. Waldo Luebben was the frrst mayor and many of the former New Canada Township board members became village officials. Ed O'Mara was one of the persons who suggested the name "Maplewood." Warren Berger went out to his backyard and traced a maple leaf and that became the village logo. Maplewood had a population of 14,200 people when it incorporated. For a few years, life in Maplewood was much like that of the former township. The village operated out of the same building attached to the Gladstone Fire Building. The township constables slowly evolved into the Maplewood Police Department. Len Pepin became a constable in 1954, and was later Maplewood's first Chief of Police. Fire protection for the Village of Maplewood was by the Gladstone, Parkside, and East County Line Fire Departments. These organizations merged into the Maplewood Fire Department in 1997. In the late 50s and early 60s the city continued to use buildings in the old Gladstone site. The Police Department had a converted house and the engineering department was in an old barber shop and grocery store. According to legend, work on the new village hall was so slow, Building Inspector Oscar Landin grabbed a shovel and said "I'll do it myself1" The two-story city hall was built on Frost Avenue in 1965. It only took 20 years to outgrow the new city hall and a new one was built in the woods off County Road B and White Bear Avenue. The Village of Maplewood was changed to the City of Maple wood by the 1970's and adopted the council manager fonn of government. The Maplewood Mall opened in the early 1970's and became the major center of retail business in Maplewood. In the late 1960s and 70s there was a Maplewood Fall Festival with parades and a Miss Maplewood pageant. The main event of the city became the 4th of July celebration held at Wakefield Park in the I 970s and 80s and at Hazelwood in the 1990s. The highlight of each event is the fireworks display. By 1990, 30,954 people lived in Maplewood. The city was rapidly being developed, especially the southern leg. Open space became a concern. The home of the 3M Post-It Note became one of the first cities in Minnesota to buy land and set it aside to remain undeveloped. 10 Chapter 2: The Advisory. Role Local governments create advisory groups for many different reasons. They are established to: 1. Fulfill local or state statutes 2. Implement a federal or state grant condition 3. Obtain advice on a specific subject 4. Build a community consensus for a project or program 5. Investigate an activity, problem, or event 6. Guide or regulate programs. Standing committees, commissions, ad hoc committees and task forces are formed for a specific purpose and dissolve after completing their mission. Advisory boards differ in their duties and responsibilities. Many are totally advisory to the elected body. Others are empowered to decide specific issues. Others, such as the Planning Commission, are an integral part of the govenunent structure. If an organization is to function effectively, there must be clarity, understanding, and acceptance of the roles assigned to the elected body, commissions, and staff. Role of the Chairperson and Vice Chairperson Commissions generally appoint the chair and vice chair at set times of the year. Although the appointment is usually for a year, the chair and vice chair serve at the pleasure of the commission. The willingness and ability of an individual to serve as the chair or vice chair should be taken into consideration. Commissions should try to give all commissioners an opportunity to serve as chair. The responsibility of service as chair or vice chair does take extra time. Responsibilities ofthe Chair: . Preside at all official meetings of the board, commission, or committee. . Consult with the staff liaison in drafting the meeting agenda. . Attend City Council meetings, in person or through another commissioner as designee, as needed to represent the commission, board, or committee with the approval of the commission, board, or committee. . Sign correspondence from the commission with the approval ofthe City Council. The effective chairperson also, during meetings: . Solicits opinions and positions from reticent commission members. . Protects new thoughts from being rejected prior to fair evaluation. . Discourages blame-orientated statements. . Keeps the discussion focused on the issue. . Builds trust by even handedness and fairness to all the participants. Responsibilities of the Vice Chair: . Substitute for the Chair as needed. 11 Responsibilities of Individual Members Each member of the city of Maplewood board, commission, or committee agrees to the following responsibilities during his or her term of office: . Demonstrate respect, kindness, consideration, and courtesy to others. . Prepare in advance of meetings (e.g. read agenda packet carefully prior to the meeting) and be familiar with issues on the agenda. . Be respectful of other people's time. Stay focused and act efficiently during meetings. . Serve as a model of leadership and inspire public confidence in Maplewood government. . Act and speak with honesty and integrity. . Do not speak for the commission unless authorized by the action of the commission. . Do not speak for the city unless authorized to do so by action of the City Council. . Encourage inclusiveness and the free flow of opinions and positions. Staff Liaison Responsibilities The City Manager or hislher designee serves as the staff liaison to city boards, commissions, and committees. The staff liaison attends all meetings of the commission, prepares the agenda, acts as technical advisor, and finalizes the minutes for approval by the group at its next meeting. Requests for information or support should be directed to the staff liaison, not directed to other city staff. Commissions do not have any supervisol.)' authority over city employees. The responsibilities of city staff serving as liaisons include: . Provide background and context on a subject. . Alert the commissions of possible detrimental actions. . Offer professional expertise and recommendations about an issue. . Make commissions aware of relevant training opportunities through the League of Minnesota Cities or other such organizations. . Keep the board, commission, or committee focused on priorities. . Interpret codes, ordinances, city policies, and other regulations. . Ensure that motions and minutes reflect the intent of the 'commission. . Educate new members about their role and responsibilities. . Encourage members to participate fully on the commission. . Staff will make eveI.)' effort to respond in a timely and professional manner to requests made by individual commissioners for information and assistance. Requests that require significant staff time should be approved by the City Councilor city manager. . Staff response to an individual commissioner will be distributed to all commission members if the liaison believes the material may be of interest. . Staff is assigned to the commission but reports to the City Manager. . Post the agendas and minutes to city bulletin board (agenda only) and website in a timely manner. Relationship With City Council Members of city commissions are sometimes referred to as the "eyes and ears" of the City Council. They serve an important role in extending the reach of the democratic process into the community. Even though the Council relies on the work of city commissions, there should be no confusion about the separate roles of each. 12 In this symbiotic relationship, however, commissioners need to remember they were not appointed to relieve the elected officials of making political decisions. Commissioners should avoid trying to predict actions or votes of elected officials. TItis does not preclude them from interpreting elected official philosophy. Commission members should also recognize that the elected body's area of concern is much broader and in some cases a commission recommendation will not be followed. Commissioners should not interpret this as a rebuke but rather an inevitable part of the process. Members of commissions should: . Make their decisions based on their judgment and not predict by word or action what City Council will decide. . Think of themselves as advisors rather than decision-makers (except as prescribed by statute). . Remember that the City Council has a broader area of concern and does not always follow commission recommendations. Council Relationship With Advisory Bodies The City Council has determined that Council members should not lobby commissioners for particular votes. However, Council members may request that commissioners consider certain issues during their deliberations. Each member of the Council is assigned to serve in a liaison capacity with one or more city commissions. The purpose of the liaison assignment is to facilitate communications between the City Council and the advisory body. The liaison also helps to increase the Council's familiarity with the membership, programs, and issues of the advisory body. In fulfilling their liaison assignment, Council Members may elect to attend commission meetings periodically to observe the activities of the advisory body, or simply maintain communications with the commission chair or staff liaison on a regular basis. Council members are not participating members of the commission, but are there to create a linkage between the City Council and commission. In interacting with commissions, Council members are to reflect the views of the Council as a body. Term of Office Term of office on most commissions is 2 or 3 years, although all commissioners serve at the pleasure of the City Council. The terms of commissioners are staggered to provide continuity to the commissions. A term of office officially begins when the new member takes the oath of office, which is administered by the Mayor, Manager, City Clerk, or staff liaison. Signing Commission Documents/Comm unications Commissions may be called upon to write letters to citizens, businesses, or other public agencies. Correspondences from the commission must be co-signed by the chair and the mayor. Commissioners from time to time may correspond with citizens in response to inquiries or to provide requested information. In these circumstances, members should clearly indicate within the letter that they are not speaking for the commission, but for themselves as a member of the commission. When a commissioner speaks before a public body, the commissioner needs to inform the agency that he or she is speaking for the commission and has been authorized to speak for the commission. Commissioners not speaking in an official capacity must explain that they are speaking for themselves. 13 Chapter 3: Commission Meetings Agenda An agenda for each meeting of a city commission is prepared by the staff liaison in consultation with the chair. The agenda outlines the topics or items of business that will be introduced, discussed, and acted upon at each meeting. Agendas must be available at the City Clerk's office at least 72 hours prior to the meeting. Placing Items on the Agenda A commissioner may request an item be considered on a future agenda and, upon consensus of a majority of the commission, staffwill prepare a staff report if formal commission action is necessary. A member of the public may request an item be placed on a future agenda during public comment or through other communications with commission members, and upon consensus of a majority ofthe commission, a staff report will be prepared and approved by the City Manager, or his/her designee. Minutes Minutes of each meeting of a city commission are usually recorded by city staff. The minutes serve as a permanent record of the group's actions, testimony, and opinions and they are forwarded to the City Council as input and background for Council decisions. Generally, a member of a commission making a recommendation will be available to the Council when such input is given. There are three types of minutes ~ Action Minutes: reflect the motion, the maker, and second; Summary Minutes: reflect the above action plus a brief summary of the discussion; and Detailed Minutes: reflect actions plus a record of the entire discussion. The city of Maplewood requires that all commissions prepare "summary minutes"; however, there may be times when "action minutes" are appropriate. Correction to Minutes It is important for members of city commissions to closely review minutes and make corrections if needed so that the approved minutes accurately reflect the work of the group. Corrections to minutes should be made at the meeting when the minutes are brought forward for adoption. Corrections require a motion, second and a majority vote, and, if approved, are noted in the minutes of the current meeting. Any changes to the draft minutes approved by the commission should be reflected in the minutes for the meeting at which the corrections are made. The final version of the minutes, with the corrections made by the commission, should then be retained by the staff liaison and the City Clerk Special Meetings Special meetings may be called by the chair of the commission and coordinated through the liaison. Written notice must be given to the commissioners, media, and others who have requested notice pursuant to the Open Meeting Law.10 Special meetings of commissions are discouraged by the City Council. Televised Meetings As part of its franchise agreement with the City of Maplewood, Comcast provides the city with a channel on the local cable television system as a means for providing municipal information to the citizens of Maplewood. By direction of the City Council, meetings of the City Council, the Planning Commission, and other standing commissions are televised on a regular basis. 10 See Minn. Stat ~ 13D 04 Subd. 2. 14 Joint Meetings with the City Council Occasionally commissions schedule a joint meeting with the City Council. These meetings occur as part of a regularly scheduled City Council meeting and are televised. Subcommittees Commissions may, from time to time, form subcommittees to focus on specific issues and make the work of the group more efficient Subcommittees are useful when an issue needs to be studied in detail or when outside expertise is needed. The work and recommendations of subcommittees must always come back to the full commission for approval in a public meeting. The subcommittee may not be composed of a quorum of the members of that board, commission, or committee. Subcommittee meetings for continuing or "standing" subcommittees are not considered public meetings for purposes of the Minnesota Open Meeting Law. However, the City Council generally encourages the practice of giving notice of such meetings and keeping them open to the public as practicable. Subcommittee Guidelines: 1. Clearly define the purpose. 2. Set deadlines for reports and establish sunset provisions. 3. Limit the number of members. 4. Involve all sides of the issue. 5. Appoint a chairperson. 6. Require meeting agendas, minutes, and periodic reports. 7. Enforce sunset provisions. 15 Chapter 4: Parliamentary Procedure Maplewood's City Commissions follow a modified version of Rosenberg's Rules of Order, Simple Parliamentary Procedures for the 21st Century, as adopted by the City Council. The adoption of rules was undeltaken to simplify procedures. A scaled-down and modified version is appropriate for commissions. A copy of these Procedures appear in the appendix of this handbook. Parliamentary procedure is adopted for several purposes: . Promote cooperation and harmony so that people can work together more effectively to accomplish their goals. . Guarantee each individual an equal right to propose motions, speak, and ask questions and vote. . Protect the rights of minority points of view and give the minority the same consideration and respect as those in the maj ority. . Encourage the full and free discussion of every motion presented. . Ensure that the meeting is fair and conducted in good faith. . Make decisions by the democratic method, so that the will of the majority determines the actions of the body. Quorum A quorum is the minimum number of members that must be present for a group to conduct business - a majority of the qualified members of the body. For Quorum purposes, the number of approved, seated members is the determinative total, with vacant, tmfilled seats not counting towards the quorum number. 11 Voting Procedure When present, all commissioners are to vote. Failure of a seated commissioner to orally express a vote constitutes an affirmative vote. A conflict of interest shall be declared whenever appropriate and in compliance with state law.12 The affected commissioner will step down, leave the room, and not participate in the discussion or vote on the item. Commissioners may declare a consensus on an action if there is agreement and no negative votes or objections. Upon request of any commissioner, a roll call vote will be taken and recorded. Tie vote: A tie vote is equivalent to a vote that has failed. The chair may explain the effect of the tie vote for the public. Motions A motion is the way that a group under parliamentary procedure conducts business. There are a number of types of motion, each of which must meet certain requirements before a vote can be taken. A reference guide to motions is provided in chart form in the appendix of this handbook. Steps in making, discussing and voting on a motion: 11 See Minn. Stat. ~ 645.08(5). 12 See Official Conflict q(Jnterest. from the League of Minnesota Cities. 16 1. The maker of the motion asks for recognition by the Chairperson. 2. After the individual is recognized, he/she will state "I move..." 3. The Chair will ask if there is a second. Another member of the group must second the motion in order for discussion to start on the motion. 4. The Chair then restates the motion "It has been moved and seconded that ..." and opens the floor to discussion. 5. The Chair will recognize members who wish to comment on the motion. Only one motion may be discussed at a time. It is important that all members of the group are clear on what the motion is and what its effect will be. Spirited discussion helps to answer questions and explore different interpretations and/or impacts of the motion. 6. At the end ofthe discussion period the Chair will "call for the questions" and ask how many members vote "Aye" and how many vote "No" or "Abstain". Frequently-Asked Procedural Questions Is a majority vote needed in order for a city commission to take action? Yes. All members present are expected to vote on every question presented unless they have a conflict of interest. (See page 18 for more information on conflicts of interest.) What is the procedurefor resigningjrom a city commission? An individual who must resign due to personal or professional circumstances shall send a letter to the City Council stating the effective date of the resignation. The resigning individual should, as a matter of courtesy, notifY his or her commission's chair and staff liaison at least by copy ofthe letter. Under what circumstances can a member of a city commission be removed from office by the City Council? Members of board, commissions, and committees serve at the pleasure of the City Council and can be removed from office at any time, without cause, by majority vote of the COImcil. Legal Issues There are many local, state, and federal laws protecting the democratic process practiced at the municipal level. City commissions must abide by the same regulations as the City Council. There are several legal issues of which members of city commissions should be mindful in fulfilling their roles and responsibilities in municipal government. These are designed to protect fair access of the citizens to their government and due process through the hearing process. The Open Meeting Law The Open Meeting Law applies to all standing commissions established by the City Council. Whenever a quorum (majority) of the City Councilor a commission is discussing city business, it is a meeting as defined by the Open Meeting Law.1J Proper advance notice must be given of such meetings,]4 and the meetings must be open to the public. Minnesota law makes commissioners personally liable for intentional violations of the Open Meeting Law. IS 13 Minn. StaL S I3D. 14 Notice requirements are laid out in Minn. Stat. ~ 13D.04. 15 Minn Stat 9 13D.06 Subd. I 17 Commissioners must be particularly aware of the danger of serial meetings. A "serial" meeting is defmed as a situation when members of a city commission individually meet, telephone, emaiI, fax, or otherwise communicate among each other or through a common person about a topic that will eventually involve the commitment or action of a quorum. These kinds of meetings are sometimes referred to as "Daisy Chains" and "Hub and Spokes." The problem with serial meetings is that they develop a consensus of the members outside of a public meeting and deprive the public of the right to hear the deliberations and to participate in the decision making at a meaningful time. Members should be cautious about discussing commission business outside of a formal meeting with other commissioners to avoid engaging in a serial meeting. For detailed information on the open meeting law, please refer to the Minnesota Open Meeting Law infomlation brief available from the Research Department of the Minnesota House of Representatives. Conflict of Interest Quite simply, if you have a direct fmancial interest in the matter under consideration, you have a conflict of interest. If a project under consideration has you, your family, or your company profiting from its approval, it should be a simple conclusion that there is a conflict of interest in supporting or voting for the project (affIrmatively). Similarly, a conflict of interest would occur if a commissioner were to vote on a zoning variance for his or her own property. Whenever a member of a city board, commission, or committee believes that there may be a conflict of interest, he or she should seek an opinion from the City Attorney. At any time, it is safest to err on the conservative side and to publicly identify the conflict, and follow the rules on disqualification. If a member has a conflict of interest, the member must disqualify himself or herself from participating in the matter. This includes all discussion on the matter as well as the actual vote. The best practice is to step down and leave the meeting while the matter is under consideration. A copy of the LMC's white paper on Official Conflict of Interest is in the appendix for your consultation as well. Other Legal Issues . Boards, commissions, and committees may not be used for political activities. City commissions may not endorse ballot measures or candidates for public office. However, members of boards, commissions, and committees may use their official title in political activities to identify themselves. Members should be careful to be clear that any statement about a political position represents only their personal view of the issue or candidate, and in no way implies the endorsement of the full group. . Individual members cannot unilaterally represent a board, commission, or committee. An individual member of a commission cannot take any action or make a statement that purports to represent the entire group, unless that member has been given authority to do so by a majority vote of the commission. . Correspondence by members of commissions (including letters, emails, and other written communications) should not appear to represent the viewpoint of the full group unless the correspondence is for official business of the commission and has been approved by the group and the City Council. Commissions are not permitted to send correspondence outside the city government without approval of the City Council. . Unilateral contacts are discouraged. If a member of a commission meets privately with an individual or entity that has an issue coming before the commission, the member should do so without making voting decisions or commitments. Equal opportunities and due process must be extended to all parties in matters under consideration. Commissioners shall disclose such contacts at the commission meeting when the item is discussed. 18 Frequently-Asked Legal Questions Maya member of a city commission choose not to vote? Members of city commissions are expected to participate in all decisions of their commission. There are two primary exceptions - if the member is disqualified because of a conflict of interest, or the member is disqualified because of a fairness issue (such as absence from all or part of a proceeding, or personal animosity between the member and an individual appearing before the group). When a member has a fmancial conflict of interest, he or she must disclose the nature of the conflict and follow the appropriate procedures as previously outlined in this handbook In all cases, abstentions should be made to ensure the fair, impartial deliberation process by the board, commission, or committee. If a member of a city commission misses all or part of a meeting in which information is presented, can that member vote on that issue? Absence does not automatically disqualify the member from participating in a vote on an issue. If the member misses all or part of the proceeding in which information about the issue was presented, the member can become familiar with the record of the meeting by means such as reading the minutes, studying staff reports, or viewing the recorded version of the meeting. Who decides if a member can vote? In order to vote on an issue considered in a previous meeting, a member should state for the record that he/she has reviewed either a meeting recording, the minutes, or staff report and considered all portions of the issue. The member determines ifhe or she can vote. 19 Chapter 5: Helpful Advice The following information was compiled from individuals who have served or been liaisons on a board, commission, or committee. Criteria for Effectiveness . Understand the purpose of your commission. Be clear on your role and responsibility and how this particular board, commission, or committee fits into the governance of the city of Maple wood. . Prepare for each meeting in advance. Read through the agenda and know what will be discussed at each meeting. Read through staff reports or other background materials, or visit sites, as appropriate. . Bring an open mind to each meeting. You are representing the entire community in your role as a member of a city board, commission, or committee, so it is important to put aside personal opinions and be open to new ideas, information, and points of view. . Treat everyone with respect and dignity. You are an important part of the democratic process, which guarantees access and fair treatment to all. Your behavior and attitudes are in the spotlight and should reflect the highest standards of the community. Demonstrate patience, show empathy, and remain dignified under stress. . Phrase motions with care. Phrasing a motion can be difficult and corrections may be necessary before it is acted upon. Commissioners may wish to write out motions beforehand or ask staff to prepare a draft for difficult issues. Special Tips for New Commissioners . Attend meetings of the board, commission, or committee before applying for the position. As soon as you are appointed, regularly attend meetings, even before taking office, to become familiar with current issues under discussion. . Read through the minutes of previous meetings. . Ask the staff liaison if there are background materials that would be helpful for you to read and study. . Become familiar with the basic rules of parliamentary procedure. . Attend one or two City Council meetings to better understand how the role of the individual board, commission, or committee fits into the overall governance of the city. . Please be aware that as soon as you are sworn in, you are subject to ilie Open Meeting Law. Working with City Staff . Treat all staff as professionals. Acknowledge the abilities, skills, experience, and dignity of every employee of the city of Maplewood. They are choosing to make ilieir living serving your community and should be respected for that choice. Recognize that staff liaisons value their family and personal time. Accordingly, contacting staff during non-working hours is generally discouraged. . Communicate clearly, honestly, and directly. . Buil,d a relationship based on mutual trust and respect. . Don't criticize or embarrass city staff in a public setting. If you have a concern about staff performance, it should be brought privately to the City Manager. . Don't ask city staff to perform tasks or share information outside ilie role as liaison. 20 Dealing with the Media Most members of city commissions have limited contact with the news media. However, there may be situations in which a member of the media may contact you for comment on an issue. . You do not have to answer media questions just because they are asked. "No comment" is legal and at times preferable. Refer the media to the city staff or Council members. . Make it clear that you are speaking as an individual, not on behalf of the commission, the City Council, or the City of Maplewood. If it is a subject that is going to come before your commission it is probably inappropriate to be talking about it to the media. . It's safest to never "go off the record." Most news professionals will honor an agreement to not quote you, but there is potential for embarrassment. Words that are not said cannot be quoted. . Choose words carefully and cautiously. Comments taken out of context can cause problems. Be cautious about humor, sardonic asides, criticism, sarcasm, or word play. 21 Chapter 6: Commission Policy Guidelines Recruitment Policy City of Maplewood will advertise in the local newspaper, the city's channel on cable TV, and the city web page. Applications will be kept on file for a period of two years. Applicants will be contacted to ensure their continued interest before submittal to the City Council for appointments. Application deadlines are established to allow the City Council time to review the applications. Applications will be accepted up to 5 p.m. one week prior to appointment by City Council. Appointments All commissionslboards/task forces and committees are appointed by the City Council. Role of Commissions The primary role of City of Maplewood commissions is to review and make recommendations to the City Council on matters within the commission's scope ofresponsibility as set forth in the enabling resolution/ordinance, and to promote increased public awareness, public input, and citizen participation into the determination of city policies. The specific role of a City of Maplewood commission is that of citizen's advisory "arm" of the City Council, focusing attention on specific planning and program activities of the city. On specific matters referred to them by the City Council, commissions serve as the reviewing body of the city. All recommendations, however, are subject to approval and revision by the City Council, except as otherwise provided by law. Appointment of Chair and Vice Chair Commissionslboards will appoint a chair and vice chair at the first regular meeting in December to take over at the first meeting in January. Responsibilities of Commission Members To be selected as a city of Maplewood commission member is an honor and provides an unusual opportunity for genuine public service. Although the specific duties of each commission vary widely with the purpose for which it was formed, there are certain responsibilities that are common to all commission members. The following is a summary of those responsibilities: (l) Abide by the Minnesota Open Meeting Law. All members have received the full text of the Open Meeting Law. Once a commission member has been sworn in as a member of a commission, he or she must comply with the requirements of the Open Meeting Law. (2) Understand the role and scope of responsibility of the commission on which you serve. Be informed of the individual scope of responsibility and operational procedures. (3) Represent fairly and fully the majority views of your individual commission. Expression of individual opinions to the public and press after a commission decision has been made should be identified as such. (4) Members should represent the public interest, not that of special interest groups. (5) Good communications - members are in a unique position of serving as a liaison between the city and its citizens, and can help to reconcile contradictory viewpoints and build consensus around common goals and objectives. 22 (6) Carefully review your commission meeting agenda prior to each meeting in order to be fully prepared to discuss, evaluate, and act on all matters scheduled for consideration. Conclusions based on thorough investigation will strengthen the value of the commission's recommendation. (7) Supportive relationships with the City Council and city staff are basic requirements for successful operation of any commission. In contacting city personnel on items of consideration, the proper channel is through the designated staff liaison providing support for your commission. (8) Establish a good working relationship with fellow commission members - respect individual viewpoints, allow other members time to present their views fully before making comments, be open and honest, welcome new members, and stIive to minimize political action on issues. (9) Members should not use or involve their commission membership in the conduct of personal political activities, and must be mindful of the conflict of interest requirements. (10) When a commission member appears in a non-official, non-representative capacity before auy public or private body, the member shall not identify or disclose hislher membership on a commission. If a questiou of membership arises, the member shall indicate that he/she is speaking only as an individual. Quorum Business may only take place at special or regular meetings if a quorum of the commission members is present. A quorum constitutes a majority of the voting membership. A meeting shall be canceled by the chair after 15 minutes if a quorum is not obtained, and an alternative date and time scheduled. Qualifications (a) A commission member must be knowledgeable of and experienced in the areas of interest of the commission on which he/she wishes to serve. (b) Unless otherwise stated by the City Council, terms of office on most commissions are 2-3 years for regular members. (c) All must be residents of the City of Maplewood proper; however, exceptions can be made for exceptional circumstances on a case-by-case basis. (d) No person should serve on more than one commISSIOn at a time. However, individuals with special qualifications may be asked to serve on an additional commission. (e) City commissions should reflect the community's diversity. Decorum and Order Members should accord the utmost courtesy to each other, to city employees, and to the public appearing before the commission, and should refrain at all times from (1) rude and derogatory remarks, (2) questioning the integrity of the speaker, (3) abusive comments, (4) statements about the member's personal feelings about the speaker's motives, and (5) personal attacks. Any member may move to require the chairperson to enforce the commission rules; the affirmative vote of a majority of the commission will require the chairperson to so act. Members of the public attending commission meetings are expected to observe the same rules of order and decorum applicable to members. Any person making impertinent and slanderous remarks, or who becomes boisterous while addressing the commission, or while attending the meeting, may be requested to leave the room by the chairperson or staff liaison. Public Hearings Commissions should consult the City Council prior to holding a non-obligatory public hearing especially for controversial issues. Exception: the Planning Commission is required to hold public hearings on planning issues. 23 Special Meetings Commissions should not schedule special meetings except under extraordinary circumstances. Communication with the City Council Most communication with the City Council will occur through the Council liaison and staff liaison for each commission. Any questions regarding the City Council agenda can be directed to the staff liaison. When a member who is present at a City Council meeting is asked to address the City Council on a matter, the member should represent the viewpoint of the particular commission as a whole (not a personal opinion); any representations made to the City Council that are not those of the majority of the commission must be identified as such. City Council Relationship with City Commissions/Boards Individual Council members may attend meetings and may participate in the commissions' discussions, but should not direct the commissions' discussions or recommendations. Communication with Other Agencies and Groups If a member of the commission is authorized by the City Council to represent the city before another governmental agency or organization, the commission member should represent fully and fairly the majority position of the City Council. Personal opinions and comments may be expressed only if the commission member clarifies that these statements do not represent the position of the City Council. Role of the Staff Liaison Demand on staff time should be limited to official meetings. The staff liaison role includes orienting and helping train new members, facilitating meetings and hearings, providing necessary documents, providing information regarding rules and regulations, preparing and presenting reports to the commission, and answering any questions that may arise at meetings. The staff liaison is responsible for keeping the commission in compliance with the Open Meeting Law in terms of properly posting notice and agendas of meetings when necessary. Minutes, after approved by the commission, are forwarded to the City Clerk. The minutes should be a clear and concise statement of the commission actions and resolutions made. There are always exceptions to the policy guidelines and these should be considered on individual commission or member basis. 24 Appendix The following documents, relevant to Maplewood boards and commissions, are attached for further information and reference: . Sample Agenda . Sample Minutes . Rosenberg's Rules of Order . Text ofthe Open Meeting Law . Minnesota Open Meeting Law (House Research Information Brief) . Official Conflict of Interest (LMC Information Memo) 25 MEMORANDUM TO: FROM: SUBJECT: DATE: James Antonen, City Manager David Fisher, Building Official HPC List, Photos & Draft Survey October 7, 2009 INTRODUCTION At the September 17, 2009, Historical Preservation Commission (HPC) meeting the HPC discussed a list of top historical properties, buildings and sites throughout the city of Maplewood. The purpose of the list was to identify the most significant historical sites and buildings in the City of Maplewood. After identifying these significant historical sites and buildings in the city the HPC determined they needed a way to inquire if the property owners would be willing to participate as a historical site. DISCUSSION Please find enclosed for your review the list of addresses and the photos of some of the sites found in the book provided by the Maplewood HPC. In addition, staff included a numbered city map of the properties and sites marked with the approximate locations. A draft of a survey is also included for the HPC to review. RECOMMENDATION Review the list, photos, survey and give staff direction. p:\ HPC\HPC list Top 21 memo 10709 dgf Attachments: 1. HPC list of properties 2. Photo found from book prepared by Maplewood HPC 3. Maplewood Map 4, Survey Listed below is the Historical Preservation Commission list of top historic properties with a few added. Staff tried to limit the list to less than two dozen. These are all sites that have potential to be on the National Register. Top Historic Building & Sites: 1. 2170 County Rd D - Bruentrup Farm Heritage Site - No photo 2. 2020 White Bear Ave - Ramsey County Poor farm Campus (Cemetery barn, Milk house, Water Tower, garage and Boiler Shop. - No photo 3. 1800 N. Edgerton St. Forest Lawn Cemetery Mausoleum - No photo 4. 1800 E. Shore Drive. Seaholm P. Gottfried House - Photo 5. 2792 Highway 61 KSTP Transmitter BUilding (zig-zag art deco style) - Photo 6. 2684 W. Highwood Ave Carver Lake School- Photo 7. 2166 Maplewood Drive. Keller Lake Club House- Photo 8. 2441 Maplewood Drive Northern Aire Motel Sign and Cocktail Sign - No photo 9. 380 E. Roselawn Ave. Church of St. Jerome - Photo 10.741 Co Rd B House (may be in poor condition) - No Photo 11.1865 Arcade St. (stone house) - Photo 12.1865 Clarence Street Sundgaard House - Photo 13.1889 Clarence St. (1865 JWS Frost/Julius Schroer/Reckenwald House)- Photo 14.1745 Edgerton St. 1875 Edgerton School - Photo 15. 1685 English Street Swanson house built 1880 - Photo 16.2492 Highwood Barn turned into home business - Photo 17.2591 Stillwater Road. Victorian House?? - Photo 18. 2675 Larpenteur Ave - St. Paul Monastery building and the site. No photo 19. Sterling Ave - Ski Jump - Photo 20.1900 Rice St - McCarron Water Treatment Plant (St Paul Water Works) - Photo 21. 2080 Rice St. - Schroeder Milk - Photo PROPERTY ADDRESS: 1800 East Shore Drive Maplewood. MN (HOUSE #) (STREET) (CITY. STATE) 55109 (ZIP) 7 (MAP SECT.) 2003 Photos STRUCTURE: HOME.lL BUSINESS YEAR BUILT INFORMATION SOURCE Peter Boulay ORIG. OWNER CURRENT OWNER FARM BLDG. CHURCH LAND ONLY PROPERTY 10 NUMBER TEL: RESIDENT OTHER..x.. PATE PROPERTY ACQUIRED DATE(S) REMODELED ORIGINAL AND/OR PREVIOUS OWNER(S), IF ANY: Gottfried P. Seaholm HISTORIC OR CULTURAL SIGNIFICANCE (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.): This house is significant in its' "California" architectural style. It was the first, and is possibly the only, house of this style in Maplewood CURRENT INFORMATION: PICTURE(S) TAKEN OR LOANED BY: NAME: INTERVIEW OR RESEARCH BY Anne Fosburgh Anne Fosburoh Tel: DATE Address 2003 55109 (ZIP) 4 (MAP SECT.) PROPERTY ADDRESS 2792 Highway 61 North Maolewood, MN (HOUSE #) (STREET) (CIty, State) STRUCTURE: HOME_ BUSINESSl STORE_ YEAR BUILT Circa 1929 INFORMATION SOURCE George Rossbach ORIG. OWNER CURRENT OWNER_ RESIDENT Building Entrance DATE PROPERTY ACQUIRED Building with Towers in Background DATE(S) REMODELED ORIGINAL AND/OR PREVIOUS OWNER(S), IF ANY: Belcher, Hubbard Broadcasting HISTORIC OR CULTURAL SIGNIFICANCE (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.): This structure was built around 1929 along with the 4 transmitting towers. While not 100 years old, it in unique in the Art-Deco architecture of that time period. It was built on what was known as Belcher's Sand Pit to the people of the area. The Belcher homewas considerably south of this property. Broadcasting from this building continued until recently. KSTP also owns the land around the towers on both sides of Highway 61. CURRENT INFORMATION: This building and land are still owned by KSTP, with the building being used as a warehouse. PICTURE(S) TAKEN OR LOANED BY: NAME: Maplewood Area Historical Society Address: Tel: DATE October 2003 INTERVIEW OR RESEARCH BY George Rossbach ':.-- .'.-.' .--- '. .. . ".,-,." PROPERTY ADDRESS26~M Highwb()dAv~l'1ue . Maplewobd.MN (House #) (Street) (City, State) 55119 (ZIP) 12 (Map Sect.) Carver Lake School 1894 - 1954 Home at 2684 Highwood - 2002 STRUCTURE: HOME..lL BUSINESS STORE FARM BLDG. CHURCH OTHER YEAR BUILT: Ramsey County Records: 1894 PROPERTY 10 NUMBER INFORMATION SOURCE Margareta Merz TEL: 651-738-8856 ORIGINAL OR PREVIOUS OWNER CURRENT OWNER -1L- RESIDENT OTHER DATE PROPERTY ACQUIRED 1979 DATE(S) REMODELED After 1979 ORIGINAL AND/OR PREVIOUS OWNERS(S), IF ANY: Chauncey Carver, North St. Paul School District. HISTORIC OR CULTURAL SIGNIFICANCe: Chauncey Carver donated one acre of his property for the purpose of building a school. The school was built in 1884 and named Carver Lake School, also later known as District 7. It was a one room school, with one teacher to provide 1st through 8th grade education for the children of the surrounding rural area. The school continued to operate until 1954, with the only modernization occurring when the building was raised to construct a basernentwhich housed a furnace to replace the woodstove~ The building never had plumbing, so the students continued to. use the 'girls' and 'boys' toilets at the back of the property. The school was dosed on September27j1954, the last one-room school in the North St. Paul School District. Atthetime there were onlyt2 students, aJl1stand2nd graders) and they were transferred to Beaver Lake School, and their teacher, Mrs;Hendfickson, was transferred to Gladstone SchOol and, later, to Beaver Ilake. The building was sold in 1956 a.nd became a. private residence. In 1997 this building was designated a II Century House" by the Maplewood Historical Commission and Maplewood Area Historical Society. A 1976 booklet tracing the history of Carver Lake School, including information about Carver Elementary, has been given to the Maplewood Area Historical Society. CURRENT iNFORMATION: The Carver Lake School Building is currently owned by Margareta Merz, who has updated. it to be her home. PICTURES TAKEN OR LOANED BY~ Name Edna MI Ledo, MaplewoodArea Historical Society, Address: 1211 Century Avenue. Maplewood. MN 55119 Tel. 651-739-0405 INTERVIEWED BY Edna M. Ledo DATE 2002 OTHER INFoRMAr~ON OR PICTYft$S OBTAINED . 'n'_ _ ....... .'.,_... ...... ... . ". -". ,"" ,'-, ,...... : - .,_:.-...-.','-:.'.,....,._..'.:...-.-.:._-, . &: White Fihofosrtofu rmearver Lake School 1894 ~ 1954 Carver Lake.School Building as Private Residence in 1976 ~ . 4 t . ~ " .. ..- .. . .. ... . . . , .. ~ . ~ . 'I' , II , . i. 'I . ~ ..'- -" ~ . . . . . .. . . ~ . . . .. ~ ~ ~ t , .. . . . ~ . t ~ " ~ . , Jf ... ~ . " ... " ... f ~ . .. ~ . . .. Maplewood Historical Commi~sion Photos - 1997 PROPERTY ADDRESS: 2166 Maolewood Drive Maplewood, MN (HOUSE #) (STREET) (CITY, STATE) 55109 (ZIP) 6 (MAP SECT.) 2001 Photos STRUCTURE: HOME YEAR BUILT INFORMATION SOURCE ORIG. OWNER BUSINESS ~ FARM BLDG. CHURCH LAND ONLY PROPERTY ID NUMBER TEL: CURRENT OWNER RESIDENT OTHER--.2L DATE PROPERTY ACQUIRED ORIGINAL AND/OR PREVIOUS OWNER(S), IF ANY: DA TE(S) REMODELED HISTORIC OR CULTURAL SIGNIFICANCE (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.): Keller Golf Clubhouse CURRENT INFORMATION: PICTURE(S) TAKEN OR LOANED BY: NAME: Anne Fosburoh Address Tel: DATE INTERVIEW OR RESEARCH BY PROPERTY ADDRESS: 380 Roselawn Ave. E Maplewood, MN (HOUSE #) (STREET) (CITY, STATE) 55117 (ZIP) 2 (MAP SECT.) 2003 Photos FARM BLDG. CHURCH X LAND ONLY PROPERTY 10 NUMBER TEL: CURRENT OWNER RESIDENT OTHER -1L. STRUCTURE: HOME BUSINESS YEAR BUILT INFORMATION SOURCE ORIG. OWNER DATE PROPERTY ACQUIRED DATE(S) REMODELED ORIGINAL AND/OR PREVIOUS OWNER(S), IF ANY: HISTORIC OR CULTURAL SIGNIFICANCE (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.): st. Jerome's is one of the earliest churches in Maplewood. CURRENT INFORMATION: PICTURE(S) TAKEN OR LOANED BY: NAME: Anne Fosburah Tel: DATE Address INTERVIEW OR RESEARCH BY PROPERTY ADDRESS: 1865 Arcade Street Maplewood, MN (HOUSE #) (STREET) (CITY, STATE) 55117 (ZIP) 2 (MAP SECT.) 2003 Photos STRUCTURE: HOME -L BUSINESS YEAR BUILT Est. 1927-1928 INFORMATION SOURCE Cathy Gatzou ORIG. OWNER FARM BLDG. CHURCH LAND ONLY PROPERTY ID NUMBER TEL: CURRENT OWNER ...x... RESIDENT OTHER DATE PROPERTY ACQUIRED ORIGINAL AND/OR PREVIOUS OWNER(S), IF ANY: DA TE(S) REMODELED HISTORIC OR CULTURAL SIGNIFICANCE (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.): This house was built by a man from England to resemble the ancient houses there. The walls are about 18" thick. CURRENT INFORMATION: The house is currently owned by Cathy & Phil Gatzou. Mrs. Gatzou is researching the history of the house. PICTURE(S) TAKEN OR LOANED BY: NAME: Anne Fosburah Address Tel: DATE INTERVIEW OR RESEARCH BY Anne Fosburgh and Cathy Gatzou PROPERTY ADDRESS: 1865 Clarence Street Maplewood. MN (HOUSE #) (STREET) (CITY, STATE) 55109 (ZIP) 7 (MAP SECT.) 1997 Photo FARM BLDG. CHURCH LAND ONLY PROPERTY 10 NUMBER TEL: CURRENT OWNER RESIDENT OTHER STRUCTURE: HOME -L BUSINESS YEAR BUILT INFORMATION SOURCE ORIG. OWNER DATE PROPERTY ACQUIRED DA TE(S) REMODELED ORIGINAL AND/OR PREVIOUS OWNER(S), IF ANY: HISTORIC OR CULTURAL SIGNIFICANCE (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.): Sundgaard House CURRENT INFORMATION: INTERVIEW OR RESEARCH BY Maplewood Area Historical Societv Tel: DATE PICTURE(S) TAKEN OR LOANED BY: NAME: Address PROPERTY ADDRESS: 1889 Clarence Street Maolewood. MN (HOUSE #) (STREET) (CITY, STATE) 55109 (ZIP) 7 (MAP SECT.) 1997 Photo STRUCTURE: HOME -1L BUSINESS FARM BLDG. CHURCH LAND ONLY YEAR BUILT Ramsey County Property Records: 1911 PROPERTY ID NUMBER 152922320058 INFORMATION SOURCE Peter Boulay TEL: ORIG. OWNER CURRENT OWNER RESIDENT OTHER..lL DATE PROPERTY ACQUIRED DA TE(S) REMODELED ORIGINAL AND/OR PREVIOUS OWNER(S), IF ANY: Frost, Schroerl Recktenwald HISTORIC OR CULTURAL SIGNIFICANCE (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.): CURRENT INFORMATION: Maplewood Area Historical Society Tel: DATE PICTURE(S) TAKEN OR LOANED BY: NAME: Address INTERVIEW OR RESEARCH BY PROPERTY ADDRESS: 1745 Edaerton Street Maplewood, MN (HOUSE #) (STREET) (CITY, STATE) 55117 (ZIP) 2 (MAP SECT.) 1997 Photo STRUCTURE: HOME -.lL BUSINESS FARM BLDG. CHURCH LAND ONLY YEAR BUILT Ramsey County Property Records: 1875 PROPERTY 10 NUMBER 172922340070 INFORMATION SOURCE Diane & Gary Guenther TEL: ORIG. OWNER CURRENT OWNER ~ RESIDENT OTHER DATE PROPERTY ACQUIRED DATE(S) REMODELED ORIGINAL AND/OR PREVIOUS OWNER(S), IF ANY: J. W. Fardy; Walter Koehnen HISTORIC OR CULTURAL SIGNIFICANCE (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.): This was originally built in 1875 as the first Edgerton Elementary School. When it was no longer being used as a school it was purchased by J. W. Fardy to serve as a home. At that time it was located on what is now Forest Lawn Cemetery property. The house was moved around 1953 to 1745 Edgerton Street, and was owned by Walter Koehnen, the father of Diane Guenther. This house was known to be one of the few victorian houses with an exterior of limestone brick. In 1997 this house was identified by the Maplewood Historical Commission and Maplewood Area Historical Society as being at least 100 years old, and the owners were presented with a "Century House" plaque in May of 1997. CURRENT INFORMATION: In 2002 this house was 127 years old. PICTURE(S) TAKEN OR LOANED BY: NAME: Address Maplewood Area Historical Society Tel: INTERVIEW OR RESEARCH BY Gordon Heininaer DATE October, 2002 PROPERTY ADDRESS: 1685 Enolish Street Maplewood, MN (HOUSE #) (STREET) (CITY, STATE) 55109 (ZIP) 7 (MAP SECT.) 1997 Photo STRUCTURE: HOME...x..- BUSINESS FARM BLDG. CHURCH LAND ONLY YEAR BUILT Ramsey County Property Records: 1880 PROPERTY ID NUMBER 162922440026 INFORMATION SOURCE Ramsey County Property Records TEL: ORIG. OWNER CURRENT OWNER RESIDENT OTHER ..L DATE PROPERTY ACQUIRED DATE(S) REMODELED ORIGINAL AND/OR PREVIOUS OWNER(S), IF ANY: Henry Scharfbilling (Not known if original) Owners in 1997: Elmira Swanson & Dan Swanson (Elmira's son) HISTORIC OR CULTURAL SIGNIFICANCE (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.): In 1997 the Maplewood Historical Commission and Maplewood Area Historical Society identified this house as being at least 100 years old and presented the owners with a "Century House" plaque. CURRENT INFORMATION: In 2003 this house is 123 years old. It is believed to still be owned by the Swanson's. PICTURE(S) TAKEN OR LOANED BY: NAME: Address Maplewood Area Historical Societv Tel: DATE 2003 INTERVIEW OR RESEARCH BY PROPERTY ADDRESS 2492 Hiahwood Avenue (House #) (Street) Maplewood. MN (City, State) 55119 (ZIP) 12 (Map Sect.) 2002 Photo STRUCTURE: HOME~ BUSINESS STORE FARM BLDG. CHURCH OTHER YEAR BUilT: Ramsey County Records: 1875 PROPERTY ID NUMBER 132822310067 INFORMATION SOURCE Rav Espersen. Bruce Espersen (Sons of Martin) & Current Owners TEL:_ ORIGINAL OR PREVIOUS OWNER Sons of CURRENT OWNER ~ RESIDENT OTHER DATE PROPERTY ACQUIRED Bv Martin Espersen, 1923 DATE(S) REMODELED Unknown ORIGINAL AND/OR PREVIOUS OWNERS(S), IF ANY Original owners unknown. Known later owners are: Martin Espersen; Berten A. Holmberg; Doua Lee & Jeri Cullen (Co-Owners). HISTORIC OR CULTURAL SIGNIFICANCE: (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.) Martin Espersen bought the property in 1923 and added the barn in 1924. He started a dairy farm and delivered milk to St. Paul East Side homes by horses. In 1929 he bought a Model A Ford truck for making the deliveries. Home delivery was discontinued in 1943, after which he delivered the milk to a processing plant on the corner of 7th, Arcade and Minnehaha Streets. Electricity came to the area around 1939 or 1940, and blacktop for the 'Belt Line", Highway 1 00, (now Highwood Avenue) came later. The Espersens had six children. When Martin died the property was sold. In 1997 this home was identified by the Maplewood Historical Commission and the Maplewood Area Historical Society as being at least 100 years old and qualified for a "Century House" plaque. At that time Bruce Espersen reported that the current kitchen and living room are original to the house. CURRENT INFORMATION: The property is currently co-owned by Doua Lee and Jeri Cullen. They have not changed the home except for re-painting. The outside of the barn remains the same, but the interior is being renovated to house a sewing industry. The former milk house has been turned into a guest house. PICTURES TAKEN OR LOANED BY: Name E. M. Ledo and Maplewood Area Historical Society Address: 1211 South Century Avenue, Maolewood 55119 Tel. 651-739-045 INTERVIEW OR RESEARCH BY E. M. Ledo DATE October 2003 . OTHER INFORMATION OR PICTURES OBTAINE,D 1997 Photos - Courtesy of MapleWood Area Historical Society Views of House and Barn from Driveway Back of House, Separate Building Barn PROPERTY ADDRESS: 2591 Stillwater Road (HOUSE #) (STREET) Maplewood, MN (CITY, STATE) 55119 (ZIP) (MAP SECT.) 1997 Photos HISTORIC OR CULTURAL SIGNIFICANCE (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.): In 1997 the Maplewood Historical Commission and Maplewood Area Historical Society identified this house as being at least 100 years old and presented the owners, Julie & Patrick Fleury, with a "Century House" plaque. At that time the house was being renovated. CURRENT INFORMATION: In 2003 this house was 136 years old. PICTURE(S) TAKEN OR LOANED BY: NAME: Address Maplewood Area Historical Society Tel: DATE INTERVIEW OR RESEARCH BY (HOUSE #) Sterling Avenue Maplewood, MN (STREET) City, State 55119 (ZIP) 13 ( MAP SECT.) PROPERTY ADDRESS STRUCTURE: HOME_ BUSINESS_ STORE_ FARM BLDG. CHURCH_ LAND ONLY_ YEAR BUILT 1949 PROPERTY ID NUMBER INFORMATION SOURCE Wally Wakefield and St. Paul Ski Club TEL: ORIGINAL OR PREVIOUS OWNER_ CURRENT OWNER--1L- RESIDENT_ OTHER X DATE PROPERTY ACQUIRED 1949 DA TE(S) REMODELED ORIGINAL AND/OR PREVIOUS OWNER(S), IF ANY Mr. & Mrs. Pete Sadowski HISTORIC OR CULTURAL SIGNIFICANCE (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.): In 1949 a 25-acre piece of real estate was found on-half mile east of the city limits in South Maplewood, north of Carver Avenue. The property was owned by Mr. Pete Sadowski and his wife, who agreed to a 10-year lease with option to purchase at $125.00 per acre. The St. Paul Ski Club organization obtained the land with the intention to build the new ski club at its Nordic site. The 8t. Paul Ski Club relocated their operation to this site and a new ski jump was built. The original ski jump was built completely of wood but was later replaced by a metal structure. CURRENT INFORMATION: A book of the history of the St. Paul Ski Club was given to E. M. Ledo by Wally Wakefield in 2002 and is currently held by the Maplewood Area Historical Society, PICTURE(S) TAKEN OR LOANED BY: NAME: E. M. Ledo Address: 1211 So. Century Avenue. Maplewood 55119 Tel: 651-739-0405 PROPERTY ADDRESS: 1900." RiceStreet. 'Maplewood.MN" 55117 1 (HOUSE if) (STREET)' (CITY, STATE) (ZIP) (MAP SECT.) ; 2002 Photos STRUCTURE: HOME YEAR BUILT INFORMATION SOURCE ORIG. OWNER DATE PROPERTY ACQUIRED DA TE(S) REMODELED ORIGINAL AN Of OR PREVIOUS OWNER(S), IF ANY: HISTORIC OR CULTURAL SIGNIFICANCE (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.): This property is in use as the 81. Paul Water Works. CURRENT INFORMATION: PICTURE(S) TAKEN OR LOANED BY: NAME: Anne Fosburoh Address INTERVIEW OR RESEARCH BY Tel: DATE OTHER INFORMATION OR PICTURES OST AINED AS IT ONCE WAS Historical Display at St. Paul Regional Water Office PROPERTY ADDRESS: 2080 Rice Street (HOUSE #) (STREET) Maplewood, MN (CITY, STATE) 55117 (ZIP) 1 (MAP SECT.) 2002 Photos STRUCTURE: HOME YEAR BUILT INFORMATION SOURCE ORIG. OWNER BUSINESS...x...- FARM BLDG. CHURCH PROPERTY 10 NUMBER TEL: CURRENT OWNER RESIDENT OTHER LAND ONLY DATE PROPERTY ACQUIRED ORIGINAL AND/OR PREVIOUS OWNER(S), IF ANY: DATE(S) REMODELED HISTORIC OR CULTURAL SIGNIFICANCE (OCCUPANT, EVENT, VISUAL FEATURES, ARCHITECTURE, ETC.): This property is the home of Schroeder Milk, which has been in business at this location for many years. CURRENT INFORMATION: PICTURE(S) TAKEN OR LOANED BY: NAME: Anne Fosburoh Address INTERVIEW OR RESEARCH BY Tel: DATE Vadnais Heights g! "* '" . M 1350 Frost Ave Mikes L,P. Gas (Former Keller Grocery Store) M 1900 Rce St St Paul Water Works & Old house-removed yrs ago display at Water Works M 2080 Rce St Schroeder Milk M 380 Roselawn Ave St Jerome Church M 1320 County RD 0 H'lIcrest Animal Hospital-it was remodeled & expanded M 1765 McMenemy 5t Was a house and is nOVlthe5tPualHmon9AliancaChurch 2170CountyRoadD The New Location of the Bruentrup Farm (Moved in '999) . 8 M 741 CO:.lnty Road BEast H,~use 9 M 1800 Edgerton Strset Forest Lllwn Cemetery Mausoleum 10 M 1800 Shore Drive Seaholm p, Gottfried House 11 M 2166 Maplewood Drive Keller Golf Clubhouse 12 M 2792 Highway 61 KSTP Transmitter 13 M 2020 VYnlte Bear Ave Ramsey Count poor Farm Milkhouse, Garage & SmoKestacK 0 14 M 1741 Arcade Street St Paul Tourist Cabin Sign & HOllse 15 M 940 FrostAve Original St Paui Tourist Cabins 16 M 1S65 Clarence Street Sundgsard House (Gordie.;; - Son Kip) 17 U 1780 C!arence Street H~use 18 U 1825 DesotoSlreet Could not find may be wrong address 19 U 1915 Desoto Street H'~use(Masloski1997) 20 M 1745 Edgerton Street H~use - (First Egderton School building) (RC 1887) 21 M 2684 Highw::>odAve Vlfa.s the Caver lake School 22 U 2150 Rice St House 23 M 970 CountyRdC House 24 M 1534C::>untyRdC House (Owner 1997 mail to 2676 English St 55109) 25 M 1559CountyRdC House 28 M 1622 County RdC House(Kohler) 27 U 1655 County Rd 0 In 1997 the Owner estimates age at 125 yrs or more ( RC 1888) 28 U 1700CountyRdO O;d Hajlcek Farm Site 29 M 1960 Edgerton St HouseOrig. 30 M 900 Kohlman Lane 31 M 2200 English Street House 32 M 1467 County ROl.ld B House{1997RC 1888) 33 M 2155 Prosperity Rd House (1997 mail to 1910 Burns Ave #126, St Paul, MN 55119-4937) $4 M 1490 Frost Ave House 35 M 1503 Frost Ave House (Holmberg) 38 M 1826 Bi'mingham Street House -(May be one the working class homes built for Gladstene workers 37 M 1821 MantonSlreet House ( May be one of wort<:ing class homes In Gladstone Built in 1890) 38 M 1280 Frisbie Ave House (Mal' a working class homes built in 1890 for Glaestone workers 39 M 1254 FrisnieAvG! House (Maya workfng clsss homes built in 1890 for GI<'lcstone workors 40 M 1933ArcadeStreet House 41 M 1700 Bradley Streel House 42 M 1685 Edgerton Street House 43 M 1730 Sylvan Street House (Address either 1730cr 1830) 44 M 1741 McMenem)'St House 45 M 2670 MnnehahaAve House 46 M 1480 Sterling Street HOUSE! (Johe Ledo)(Home razed 12/96)(2002 Edna Lado had photos) 47 M 1889 Clarence Steet House (Frost, S':hroer, Reckenwald) (RC 1911 -Port;on) 48 M 2170 Day Roed Hou:5e(Gerten) 49 M 923Centu!)'Ave House 50 M 2492 Hlghwood Ave House ( KT &lR over 100 yrsper Bruce Espeerson -prey. Owners son 51 M 1904 Manton Street House 52 M 1894 Bimingharn Street House 53 M 1851 Claren:eStreet House (1 997 Center was 1-room schocl mailed fhere) 54 M 1780 English Street House 55 M 12i9RipleyAve Houso 55 M 1285 Ripley Ave House 57 M 1766 McMenemy 5t In1997theownerdoesnotthlnkthehousels1COyearsQldyet 58 M 1788 McMenemy St 69 M 601 Kingston Ave House 60 M 2410 Carver Ave House(RC records 1892) 81 M 1640 Myrtle Ave House 82 u 2464 Maplewood Dr 63 U 2483 Maplewood Dr House (Zuercher )(1997 mail to 2686 5!hAve E No, 5t PaJI55109..g312) 64 U SOxx Maplewood Dr Was the Hochm~th House 65 U County Rd C & Hazelwood House " M 1890 Birmingham Street House 67 M 1895 Manton St House 68 M 14ilORi::>leyAve House (Wakefle.!d) 69 M 20i1 EnQlishSt House (1997 Would ike to know e.-act age of house _ abstract 1900) 70 M 1800 English St House (1997 mall t02152 Prosperity Rd (Shane House) Interor restored 71 M 1685 Englisl1 St House (1997 HsnryScharfbllnng) 72 M 1930 Edgerton St House (Owner S<1W ve!)' old photo at Heritage Center) 73 U 1750 McMenemy Sl House 74 M 1765 McKnight Rd 75 M 17i7 Edgerton St House 76 M 1203 Parkway Dr House (1997 House was being renovated) 77 M 2710 Ma!)'la1dA'fe House 78 M 2591 St;llwaterR1 HOUSEl-1997 Renovation done 79 M 2510 Carver Ave House (Ledo) 80 u 1501 HenryLn House{Sc~lomka) 81 M 2507Knoll Cir House-Remodeled? 82 M 19:56 Clarence SI Duplex -Orlglnallyaboardin~house ~ 83 M 1928 Barclay St House .c '" ." 0 84 2020VV'hiteBearAve Ramsey County Poo- Farm Barn I '" 0 " 85 M 1900 Clarence Street First Maplewood Village HallfGlaclStone Fire Station c " 86 M 1249 Frost Ave Second Maolewood \/lIIage / City Hall ::; 87 M 1380 Frost Ave 01::1 Maplewood City Hall 86 U First Maplewooc Library BulldinQ 89 Gladstone Shop Ruins 90 Ramsey Co..mty CerneterJ' 91 Poor Farm Cow Tunnel at Wakefield 92 Tourist Cabins Sign 93 Plaia Theater (Oldest theatre i1 Maplwood) 84 Northernalre Motel (Oldest Motel in Maplewood) 95 Vl/PA dam 011 Keller Creek 96 23C1 McKnlghtRd 3M 101 BLOG (The First 3M Building In Maplewood) ~ 0- 0) .c t: o Z " ~ o Thgether We Can 1830 County Road BEast Maplewood, MN 55109 Date Did you know you own one of 21 highly significant hist designated by the Maplewood Historical Preservation C HISTORICAL SURVEY: What is BeinQ ReCluested? The City of Maplewood Historical Preservation the existing HPC Ordinance. Currently, there is n an eligible historical site or landmark. The objective protects and preserves historical properties and sit or landmarks would require a public hearing with th Every nomination would be forwarded to the Minnesot comments. Eligibility criteria: In considering t building or structure in the city as a historic . consider the following factors with respec (1 ) Its character, interest City, the State or the cultural heritage of the (2) (3) .. ysical appearance representing an established ighborhood or community of the City. rom the property owners of the sites the H PC considers r input in any of the following ways: f Maplewood Historical Ordinance? NO -I do not support an update 1. Mail your comme to me. Please write any comments you have below or on the back of this letter. I have enclosed an addressed return envelope for your use to mail in your comments. 2. Call me at (651) 249-2320. 3. E-mail meatdaveJisher@ci.maplewood.mn.us Whether you mail, telephone, or e-mail your comments, please do so by DATE. Please note that your comments are considered public information and city staff may use them in staff reports that go to the Historical Preservation Commission, Planning Commission, Community Design Review Board, and City Council. David Fisher, Building Official Enclosures Comments: MEMORANDUM DATE: James Antonen, City Manager David Fisher, Building Official Update Amendment Historical Preservation Commission Ordinance October 8, 2009 for the October 15, 2009 HPC Meeting TO: FROM: SUBJECT: INTRODUCTION At the September 17, 2009, Historical Preservation Commission (HPC) meeting the HPC reviewed the proposed HPC ordinance amendment, made comments and recommended a change. Staff has made the change. Enclosed is a copy of the updated ordinance for the HPC to review. DISCUSSION The proposed HPC Ordinance amendment has the following change in the last sentence in Section 2-90. (b) A member of the Maplewood HPC is required to be a representative to the Ramsev County Historical Society, the City will pay for the membership of the Commission Chairperson or desiqnee. RECOMMENDATION Staff recommends the HPC review the revised proposed HPC Ordinance amendment and approve the change. P:\HPC Memo for HPC Ord update Oct 8 2009 Attachments: HISTORICAL ORDINANCE AMENDMENT REV FOR OCTOBER 8, 2009 HISTORICAL ORDINANCE AMENDMENT REV October 8, 2009 DRAFT AMENDMENT ORDINANCE NO. AN ORDINANCE AMENDING THE MAPLEWOOD HERITAGE PRESERVATION COMMISSION The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: Section 1. This amendment revises Sections 2-87 to 2-91 (Heritaqe Preservation Commission) (additions are underlined and deletions are stricken): DIVISION 4. HER/TAGE PRESERVATION COMMISSION ("Commission") Section 2-87 Authority for Establishment. There is hereby established for the City a Heritaqe Preservation Commission as an independent board to the City Council, as provided in Minnesota Statutes Annotated Sections 471.193 and 138.51. Section 2-88. Statement of public policy and purpose. The Citv Council herebv declares as a matter of public policV that the protection, preservation, perpetuation and use of places, areas, buildinqs, structures and other obiects havinq a special historical. communitv or aesthetic interest or value is a public necessity and is required in the interest of the people. The purpose of this Chapter is to: @l Safeguard the cultural resources of the Citv bv preservinq sites, structures, districts and landmarks which reflect elements of the Citv's cultural. social, economic, political or architectural history: ili.l Protect and enhance the City's attractions to residents and visitors; (Ql Foster civic pride in the beauty and notable achievements of the past; i.9l Enhance the visual and aesthetic character, diversitv and interest of the City: and M Promote the use and preservation of historic sites and landmarks for the education and qeneral welfare of the people of the Citv. Section 2.89. Advisory body. All actions of the Commission shall be in the nature of recommendations to the City Council, and said Commission shall have no final authority with reference to any 1 matters, except as the Council may lawfully delegate authority to it. Section 2-90. Composition; Appointment; Qualifications; Terms. (a) The Heritaqe Commission shall be composed of seven (7) members appointed by the City Council, who shall be residents of the City, and shall be selected to assure that the Commission is representative of the various areas of the City and responsive to the needs of the people. (b) Commission membership shall be drawn from persons with demonstrated interest and/or expertise in historic preservation. If available in the community, at least two members of the Commission shall be preservation-related professionals (including the professions of history, architecture, architectural history, archeology, planning, real estate, design, building trades, landscape architecture, or law). A member of the Maplewood HPC is required to be a representative to the Ramsev Countv Historical Society. the Citv will pav for the membership of the Commission Chairperson or desiqnee. (c) Specific disciplines and professional qualifications must be represented on the Commission (or professional expertise must be sought) when the Commission is considering nominations to the National Register of Historic Places and other actions that will impact properties which are normally evaluated by a professional in such a discipline. (d) The City of Maplewood will advertise for nominations to fill vacancies on the Commission. The Citv Council will interview nominees on the following factors: (1) Interest and/or experience in history and historic preservation; (2) !f possible, a resident from an area of the city (West, North/Central, South) that has a vacancy on the Commission; otherwise, an "at large" member; (3) !f possible, a resident who represents specific disciplines or professional qualifications (as noted above) if such vacancies exist on the Commission. (e) The unexpired portion of the year in which appointments are made shall be considered as one year. All terms shall expire on December 31 of the year in which the appointment terminates. As the terms expire, all appointments thereafter shall be for a term of 3 years. After the terms of the current members expire, all appointments and reappointments shall be three-year appointments. Section. 2-91. Officers Generally. The chairperson and vice-chairperson of the Commission shall be elected by 2 the Commission at the first meeting in January of each year from among the members of the Commission. The Chairperson shall be responsible for calling and presiding over all meetings and shall be entitled to an equal vote with other members of the Commission. If the Chairperson is unable to attend a meeting, the vice-chairperson shall conduct the meeting. Section 2-92. Desiqnation of historic sites and landmarks. {ill Procedures: The Citv Council, upon the request of the Commission, mav bv resolution designate an historic site, landmark, or district. Prior to such desiqnation, the citv council shall hold a public hearing, notice of which shall be published at least ten (10) days prior to the date of the hearinq. Notice of the hearinq shall also be mailed to all owners of property which is proposed to be desiqnated as an historic site, landmark or district and to all propertv owners within five hundred (500) feet of the boundarv of the area to be desiqnated. Every nomination shall be forwarded to the Minnesota Historical Societv for review and comment within sixty (60) days of the Commission's request. {Ql Eliqibility criteria: In considerinq the desiqnation of anv area, site, place, district, buildinq or structure in the citv as an historic site, landmark, or district the Commission shall consider the followinq factors with respect to eliqibilitv: ill Its character, interest or value as part of the history or cultural heritage of the Citv, the State or the United States; ill Its association with persons or events that have made a siqnificant contribution to the cultural heritage of the Citv; ill Its potential to yield information important in history or prehistory; ffi Its embodiment of distinquishinq characteristics of architectural type or stvle, or elements of desiqn, detail materials or craftsmanship; and @ Its unique location or sinqular physical appearance representinq an established or familiar visual feature of a neiqhborhood or communitv of the City. Section 2-93. Alterations to landmarks, sites or districts; review. {ill Review and recommendations qenerallv: The Commission shall review and make recommendations to the Council concerninq proposed alterations to an historic site, landmark or district. ili.l Land use permit: Every application for a land use permit which mav result in the alteration of a desiqnated historic site, landmark or district in the Citv shall be reviewed bv the Commission; thereafter, the Commission shall make a 3 recommendation and mav recommend conditions reqardinq approval to the Citv Council concerninq the proposed permit. (Ql Other buildinq permits: The Commission shall review and make recommendations to the Council concerninq the issuance of buildinq permits to do any of the followinq in a historic district or State desiqnated historic site: (1) New construction - New building or new addition to an existinq buildinq (2) Remodel - Alter, chanqe or modifv buildinq or site (3) Move a buildinq - Buildinq or structure moved into the city. (4) Excavation - Diq out materials from the qround. (5) Demolition - Destrov, remove or raze - completely tear down (Ql Factors considered: The Commission, upon receipt of the permit application and plans, shall determine if the work to be performed adverselv affects the desiqnated historic site, landmark or district. In determininq whether or not there is an adverse effect to the historic site. landmark, or district the Commission shall consider the followinq factors: ill Whether the work will siqnificantly alter the appearance of the buildinq or structure so as to remove the features which distinquish the historic site, landmark or district as a siqnificant cultural resource. ~ Whether the use of the propertv will destroy, disturb or endanqer a known or suspected archaeoloqical feature site. @1 Standards and quidelines: The Comprehensive Cultural Resource Manaqement Plan adopted bv the Citv shall be the authoritative. guide to reviewinq permits in relation to designated historic sites, landmarks and historic districts. The Secretary of the Interior's Standards for the Treatment of historic properly. Web link: http://www.nps.qov/historv/hps/tps/standquidel ill Appeals: Anv party aqqrieved by a decision of the Commission shall within ten (10) davs of the Commission's action approving or denvinq the issuance of a buildinq permit within a historic district have a riqht to appeal such decision to the Citv Council. The Commission in denyinq a buildinq permit shall advise the applicant of his/her riqht to appeal to the City Council. The aqqrieved party shall file with the Buildinq Official a written notice requestinq Council review of the action taken bv the Commission. Section 2.93. Maintenance of records and documents. The Commission shall conduct a continuing survev of cultural resources in the City which the Commission has reason to believe are or will be eliqible for desiqnation as historic sites, landmarks or districts. The Commission shall also prepare and maintain a Comprehensive map and survev. 4 @ Reqister of Historic Sites and Landmarks: The Citv shall maintain a reqister of historic sites and landmarks. .au Repository for Documents: The office of the Buildinq Official is desiqnated at the repository for all studies, surveys, reports, proqrams, and desiqnations of historic sites and landmarks. Section 2.94. Violation. It shall be a misdemeanor to alter, disturb, deface or materiallv chanqe the appearance or use of a designated historic site, landmark, or district without a permit. Section 2. This ordinance shall take effect after the city publishes it in the official newspaper. This Historical Preservation Commission recommended approval of this ordinance on The City Council approved this ordinance on Mayor Attest: City Clerk P:Ord\HPC Ordinance Amendment 5