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HomeMy WebLinkAbout2009-02-10 CDRB Minutes MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, FEBRUARY 10, 2009 I. CALL TO ORDER Chairperson Olson called the meeting to order at 6:00 p.m. II. ROLL CALL Boardmember John Demko Vice-Chairperson Matt Ledvina Chairperson Linda Olson Boardmember Ananth Shankar Boardmember Matt Wise Present Absent Present Present Present Staff Present: Tom Ekstrand. Citv Planner III. APPROVAL OF AGENDA Boardmember Shankar moved to approve the agenda as presented. Boardmember Wise seconded The motion passed. Ayes - all IV. APPROVAL OF MINUTES a. January 13, 2009 Boardmember Wise moved approval of the minutes of January 13, 2009 as presented. Boardmember Shankar seconded The motion passed. Ayes - all V. DESIGN REVIEW a. Mogren Office Building, South of 2607 White Bear Avenue Planner Tom Ekstrand presented the staff report for the request by applicant Jim Kellison of Kelco Services for design approval of a 2,673-square-foot, one-story office building on the vacant property south of 2607 White Bear Avenue. The proposed office building would have a hip roof with asphalt shingles, horizontal-lap Hardie siding, shake siding and brick. Planner Ekstrand showed the design board samples of the proposed materials. Planner Ekstrand said the proposed parking plan meets code requirements and the site has an existing shared-access agreement in place that is planned to be legally reviewed and revised if needed. Mr. Ekstrand said the landscaping proposed is sufficient for the site and the site lighting complies with light-intensity maximum requirements. The applicant Jim Kellison of Kelco Services said he is representing the owners of the property, the Mogren family. Mr. Kellison said the users of this property would be either a commercial or medical office space. Community Design Review Board 2 Minutes 02-10-2009 Mr. Kellison explained the driveway easement and storm water drainage easement are both in the process of being completed and explained that the storm water will drain onto the Mogren's property to the west. Boardmember Wise asked if Mr. Kellison was in agreement with the staff report recommendation requiring a trash enclosure. Mr. Kellison responded that he is in agreement and that the enclosure will be built with the same materials as used in the building. Mr. Kellison explained concrete block and brick will be used for the enclosure and the gate will be made of angle iron with vinyl deck board over that. Boardmember Wise asked the plans for the sign. Mr. Kellison responded that the base for the sign will be constructed of the same materials as the building, with the same colors as the soffits used for the aluminum on the sign so that it will be complementary. Boardmember Shankar asked if all of the mechanical units are internal. Mr. Kellison responded that there will be two condensing units similar to a residential location located on the south side of the building so they will not be visible from the street and the furnaces are located inside similar to residential. Mr. Kellison said the gas meter will be on the north side of the building and the electrical transformer will be in the front of the building to the side of the entry and the meters will be inside the back of the building. Mr. Kellison said there will be precast concrete material under the windowsills and medallions placed in the corners around the building. Boardmember Olson asked if soil borings have been done. Mr. Kellison responded that soil borings have been done and there needs to be some soil correction and they are prepared to do that. Ms. Olson said drainage issues are her main concern with this property and it appears that those issues are being worked out with the engineers. Boardmember Demko asked if lighting is planned for the exterior of the building. Mr. Kellison responded that soffit lights will be installed on the sides of the entry door that will be shining directly downward. Boardmember Demko asked if this property would have a right-hand-only turn on White Bear Avenue. Planner Ekstrand responded that this has been a requirement of some of the larger developments on White Bear Avenue, but the smaller developments have not gotten this requirement from the county. Boardmember Shankar asked if the shingle sample was multi colored. Mr. Kellison said the small sample size on the board does not truly show the colors, but the shingles are multi colored. Boardmember Demko said he likes the design and it will be an attractive addition to the neighborhood. Boardmember Shankar agreed saying it is a simple, elegant building. Carol Guzzo, 1876 County Road C East, asked if this will be located next to the car wash. Planner Ekstrand explained on the overhead where the building is located in relation to the car wash. Ms. Guzzo said she gets runoff on her back property that is west of the car wash property when it is snow plowed. Planner Ekstrand said he would relay this information to the engineering staff and ask them to call Ms. Guzzo and look at her property. Community Design Review Board 3 Minutes 02-10-2009 Boardmember Olson asked if there were plans to develop Parcel 2, since that is deer corridor in the area. Mr. Kellison responded that they are looking for users of that property and it will be sold if a compatible user is found. Carol Guzzo asked how they plan to sell the property and get to it. Mr. Kellison said there was a dedicated road that is now part of the property that is the designated access for the property. Boardmember Shankar moved to approve the plans date-stamped January 15, 2009 for the proposed Mogren Office Building. Approval is based on the findings for approval required by ordinance and subject to the developer doing the following: 1. Repeat this review in two years if the applicant has not obtained a building permit by that time. After two years this review must be repeated. 2. Comply with the requirements of the engineering report by Jon Jarosch dated January 12, 2009. The applicant shall submit the required agreements for runoff and rainwater garden maintenance as detailed in this report before getting a building permit. 3. Providing a revised/updated shared driveway-access agreement between the owner of the proposed site and the owner of the abutting property at 2607 White Bear Avenue. 4. Plantings in the rainwater garden shall be subject to the approval of Ginny Gaynor, Maplewood Naturalist. 5. Provide a design plan for the trash enclosure for staff approval before getting a building permit. The trash enclosure shall be brick on all sides to match the building with a 100 percent opaque gate made of materials compatible with the building. 6. Provide a stop sign at the driveway exit onto White Bear Avenue. 7. The applicant shall install in-ground lawn irrigation in all landscaped areas. 8. The landscaping plan shall be revised for staff approval to include additional trees if, once the tree-replacement formula is applied, it is determined that additional trees are required. 9. All work shall follow the approved plans. The city planner may approve minor changes. 10. The proposed pole-mounted site light shall comply with the 25-foot height maximum. The proposed pole light in the parking lot shall be designed so the lens and bulb are recessed or shielded to avoid nuisance complaints. 11. Before obtaining a building permit, the applicant shall provide cash escrow or an irrevocable letter of credit in the amount of 150 percent of the cost of completing landscaping and other site improvements. An irrevocable letter of credit shall include the following provisions: a. The letter of credit must clearly indicate that it is an irrevocable letter of credit in the name of the City of Maplewood, payable on demand, to assure compliance with the terms of the developer's agreement. Community Design Review Board 4 Minutes 02-10-2009 b. The letter of credit must allow for partial withdrawals as needed to guarantee partial project payments covered under the terms of the letter of credit. c. The letter of credit shall be for a one-year duration and must have a condition indicating automatic renewal, with notification to the city a minimum of 60 days prior to its expiration. 12. Applicant shall try to match the color of the shingles as represented in the rendering submitted to the board today. Boardmember Olson seconded Boardmember Wise suggested a friendly amendment to add the following requirement: 13. Applicant shall be required to provide a monument sign plan for staff review reflecting the same or similar materials and colors as the proposed building. The friendly amendment was agreed to by Boardmembers Shankar and Olson, who made the motion and second. Boardmember Olson said she wants staff to make sure the city engineer to work closely with the developer to ensure that all drainage issues are resolved. Planner Ekstrand said he will relay that message to the engineering staff. Ayes - all The motion passed. VI. UNFINISHED BUSINESS None VII. VISITOR PRESENTATIONS None VIII. BOARD PRESENTATIONS a. January 26 City Council Meeting Representative: Ananth Shankar reported on the meeting. IX. STAFF PRESENTATIONS a. 2008 Community Design Review Board Annual Report Planner Ekstrand presented the staff report for board member review of the draft annual report. Boardmember Olson moved approval of the 2008 Community Design Review Board Annual Report as presented. Boardmember Shankar seconded The motion passed. Ayes - all Community Design Review Board 5 Minutes 02-10-2009 b. Update on Board Member Appointments and Election of Officers Planner Ekstrand explained Matt Ledvina was reappointed to another two year term. Boardmember Olson said she would not be seeking reappointment in 2009, but she would continue to serve until a replacement can be appointed. Boardmember Demko said he is considering a move out of the city, but will notify staff in the next week or two. Boardmember Olson suggested Matt Wise as chair and Ananth Shankar as vice-chair and it was agreed to reconsider this issue at the next meeting when all board members are present. c. Amendment to the Rules of Procedure Planner Ekstrand presented a report on board rules of procedure from environmental planner Shann Finwall. Planner Ekstrand said the only change proposed is the revision of the special meeting notification from two days to three days to comply with state law. Boardmember Shankar moved to adopt the changes proposed to the Community Design Review Board rules of procedure. This change will modify Section IC (Meetings) to be consistent with the Minnesota Open Meeting Law which requires 72 hours notice for special meetings. Boardmember Demko seconded Ayes - all x. ADJOURNMENT The meeting was adjourned by consensus at 6:53 p.m.