HomeMy WebLinkAbout2009-02-10 CDRB Minutes
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA
TUESDAY, FEBRUARY 10, 2009
I. CALL TO ORDER
Chairperson Olson called the meeting to order at 6:00 p.m.
II. ROLL CALL
Boardmember John Demko
Vice-Chairperson Matt Ledvina
Chairperson Linda Olson
Boardmember Ananth Shankar
Boardmember Matt Wise
Present
Absent
Present
Present
Present
Staff Present:
Tom Ekstrand. Citv Planner
III. APPROVAL OF AGENDA
Boardmember Shankar moved to approve the agenda as presented.
Boardmember Wise seconded
The motion passed.
Ayes - all
IV. APPROVAL OF MINUTES
a. January 13, 2009
Boardmember Wise moved approval of the minutes of January 13, 2009 as presented.
Boardmember Shankar seconded
The motion passed.
Ayes - all
V. DESIGN REVIEW
a. Mogren Office Building, South of 2607 White Bear Avenue
Planner Tom Ekstrand presented the staff report for the request by applicant Jim Kellison of
Kelco Services for design approval of a 2,673-square-foot, one-story office building on the
vacant property south of 2607 White Bear Avenue. The proposed office building would have
a hip roof with asphalt shingles, horizontal-lap Hardie siding, shake siding and brick.
Planner Ekstrand showed the design board samples of the proposed materials.
Planner Ekstrand said the proposed parking plan meets code requirements and the site has
an existing shared-access agreement in place that is planned to be legally reviewed and
revised if needed. Mr. Ekstrand said the landscaping proposed is sufficient for the site and
the site lighting complies with light-intensity maximum requirements.
The applicant Jim Kellison of Kelco Services said he is representing the owners of the
property, the Mogren family. Mr. Kellison said the users of this property would be either a
commercial or medical office space.
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Mr. Kellison explained the driveway easement and storm water drainage easement are both
in the process of being completed and explained that the storm water will drain onto the
Mogren's property to the west.
Boardmember Wise asked if Mr. Kellison was in agreement with the staff report
recommendation requiring a trash enclosure. Mr. Kellison responded that he is in
agreement and that the enclosure will be built with the same materials as used in the
building. Mr. Kellison explained concrete block and brick will be used for the enclosure and
the gate will be made of angle iron with vinyl deck board over that.
Boardmember Wise asked the plans for the sign. Mr. Kellison responded that the base for
the sign will be constructed of the same materials as the building, with the same colors as
the soffits used for the aluminum on the sign so that it will be complementary.
Boardmember Shankar asked if all of the mechanical units are internal. Mr. Kellison
responded that there will be two condensing units similar to a residential location located on
the south side of the building so they will not be visible from the street and the furnaces are
located inside similar to residential. Mr. Kellison said the gas meter will be on the north side
of the building and the electrical transformer will be in the front of the building to the side of
the entry and the meters will be inside the back of the building. Mr. Kellison said there will
be precast concrete material under the windowsills and medallions placed in the corners
around the building.
Boardmember Olson asked if soil borings have been done. Mr. Kellison responded that soil
borings have been done and there needs to be some soil correction and they are prepared
to do that. Ms. Olson said drainage issues are her main concern with this property and it
appears that those issues are being worked out with the engineers.
Boardmember Demko asked if lighting is planned for the exterior of the building. Mr.
Kellison responded that soffit lights will be installed on the sides of the entry door that will be
shining directly downward.
Boardmember Demko asked if this property would have a right-hand-only turn on White
Bear Avenue. Planner Ekstrand responded that this has been a requirement of some of the
larger developments on White Bear Avenue, but the smaller developments have not gotten
this requirement from the county.
Boardmember Shankar asked if the shingle sample was multi colored. Mr. Kellison said the
small sample size on the board does not truly show the colors, but the shingles are multi
colored.
Boardmember Demko said he likes the design and it will be an attractive addition to the
neighborhood. Boardmember Shankar agreed saying it is a simple, elegant building.
Carol Guzzo, 1876 County Road C East, asked if this will be located next to the car wash.
Planner Ekstrand explained on the overhead where the building is located in relation to the
car wash. Ms. Guzzo said she gets runoff on her back property that is west of the car wash
property when it is snow plowed. Planner Ekstrand said he would relay this information to
the engineering staff and ask them to call Ms. Guzzo and look at her property.
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Minutes 02-10-2009
Boardmember Olson asked if there were plans to develop Parcel 2, since that is deer
corridor in the area. Mr. Kellison responded that they are looking for users of that property
and it will be sold if a compatible user is found.
Carol Guzzo asked how they plan to sell the property and get to it. Mr. Kellison said there
was a dedicated road that is now part of the property that is the designated access for the
property.
Boardmember Shankar moved to approve the plans date-stamped January 15, 2009 for the
proposed Mogren Office Building. Approval is based on the findings for approval required by
ordinance and subject to the developer doing the following:
1. Repeat this review in two years if the applicant has not obtained a building permit by
that time. After two years this review must be repeated.
2. Comply with the requirements of the engineering report by Jon Jarosch dated January
12, 2009. The applicant shall submit the required agreements for runoff and rainwater
garden maintenance as detailed in this report before getting a building permit.
3. Providing a revised/updated shared driveway-access agreement between the owner of
the proposed site and the owner of the abutting property at 2607 White Bear Avenue.
4. Plantings in the rainwater garden shall be subject to the approval of Ginny Gaynor,
Maplewood Naturalist.
5. Provide a design plan for the trash enclosure for staff approval before getting a building
permit. The trash enclosure shall be brick on all sides to match the building with a 100
percent opaque gate made of materials compatible with the building.
6. Provide a stop sign at the driveway exit onto White Bear Avenue.
7. The applicant shall install in-ground lawn irrigation in all landscaped areas.
8. The landscaping plan shall be revised for staff approval to include additional trees if,
once the tree-replacement formula is applied, it is determined that additional trees are
required.
9. All work shall follow the approved plans. The city planner may approve minor changes.
10. The proposed pole-mounted site light shall comply with the 25-foot height maximum.
The proposed pole light in the parking lot shall be designed so the lens and bulb are
recessed or shielded to avoid nuisance complaints.
11. Before obtaining a building permit, the applicant shall provide cash escrow or an
irrevocable letter of credit in the amount of 150 percent of the cost of completing
landscaping and other site improvements. An irrevocable letter of credit shall include the
following provisions:
a. The letter of credit must clearly indicate that it is an irrevocable letter of credit in the
name of the City of Maplewood, payable on demand, to assure compliance with the
terms of the developer's agreement.
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Minutes 02-10-2009
b. The letter of credit must allow for partial withdrawals as needed to guarantee partial
project payments covered under the terms of the letter of credit.
c. The letter of credit shall be for a one-year duration and must have a condition
indicating automatic renewal, with notification to the city a minimum of 60 days prior
to its expiration.
12. Applicant shall try to match the color of the shingles as represented in the rendering
submitted to the board today.
Boardmember Olson seconded
Boardmember Wise suggested a friendly amendment to add the following requirement:
13. Applicant shall be required to provide a monument sign plan for staff review reflecting
the same or similar materials and colors as the proposed building.
The friendly amendment was agreed to by Boardmembers Shankar and Olson, who made
the motion and second.
Boardmember Olson said she wants staff to make sure the city engineer to work closely
with the developer to ensure that all drainage issues are resolved. Planner Ekstrand said he
will relay that message to the engineering staff.
Ayes - all
The motion passed.
VI. UNFINISHED BUSINESS
None
VII. VISITOR PRESENTATIONS
None
VIII. BOARD PRESENTATIONS
a. January 26 City Council Meeting Representative: Ananth Shankar reported on the meeting.
IX. STAFF PRESENTATIONS
a. 2008 Community Design Review Board Annual Report
Planner Ekstrand presented the staff report for board member review of the draft annual report.
Boardmember Olson moved approval of the 2008 Community Design Review Board Annual Report
as presented.
Boardmember Shankar seconded
The motion passed.
Ayes - all
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Minutes 02-10-2009
b. Update on Board Member Appointments and Election of Officers
Planner Ekstrand explained Matt Ledvina was reappointed to another two year term.
Boardmember Olson said she would not be seeking reappointment in 2009, but she would
continue to serve until a replacement can be appointed. Boardmember Demko said he is
considering a move out of the city, but will notify staff in the next week or two.
Boardmember Olson suggested Matt Wise as chair and Ananth Shankar as vice-chair and it was
agreed to reconsider this issue at the next meeting when all board members are present.
c. Amendment to the Rules of Procedure
Planner Ekstrand presented a report on board rules of procedure from environmental planner
Shann Finwall. Planner Ekstrand said the only change proposed is the revision of the special
meeting notification from two days to three days to comply with state law.
Boardmember Shankar moved to adopt the changes proposed to the Community Design Review
Board rules of procedure. This change will modify Section IC (Meetings) to be consistent with the
Minnesota Open Meeting Law which requires 72 hours notice for special meetings.
Boardmember Demko seconded
Ayes - all
x. ADJOURNMENT
The meeting was adjourned by consensus at 6:53 p.m.