HomeMy WebLinkAbout2009-03-19 HPC Packet
MAPLEWOOD HISTORIC PRESERVATION COMMISSION
COUNCIL CHAMBERS - CITY HALL
March 19,2009 - 7:00 P.M.
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes
a. January 29, 2009
b. February 19, 2009
5. Chair Opening Statements/Presentations
6. Old Business
a. Comprehensive Plan Review
b. 2009 Goal Implementation Strategies
7. New Business
a. 2008 Annual Report
8. Visitor Presentations
9. Commission Presentations
a. Maplewood Historical Society Update
10. Staff Presentations
a. Community Development and Park Department Reorganization
b. Historical Preservation Commission Appointments
c. Minnesota Historical Preservation Society's Annual Conference
(September 17 and 18, Minnesota Landscape Arboretum)
11. Adjournment
NOTE: There may be a quorum of the Historical Preservation Commissioners in attendance
at the Maplewood Historical Society Meeting on April 8, 2009 at 7 p.m. The Historical Society
meetings are held at the Bruentrup Heritage Farm, 2170 County Road D, Maplewood.
DRAFT M I NUT E S Agenda Item 4.a
MAPLEWOOD HISTORIC PRESERVATION COMMISSION
COUNCIL CHAMBERS - CITY HALL
JANUARY 29, 2009
1. CALL TO ORDER -7:00 P.M.
2. ROLL CALL - Chair Ron Cockriel, Vice-Chair Richard Currie, Commissioners Lu Aurelius, Pete
Boulay, Robert Creager, AI Galbraith; Liaisons Lois Behm, Shann Finwall, Dave Fisher and City
Attorney Alan Kantrud. Commissioner Caleb Anderson arrived at 7:10 p.m.
3. APPROVAL OF AGENDA
Richard suggested moving 11-c, Term Limit Clarification, to Old Business as he had worked on it and
has additional information. Ron responded that since it is a Staff Presentation item it should stay
there and Richard's information could be discussed at that time.
Shann requested adding the March-April City newsletter article. Ron responded that the planned to
address that in his opening statements.
Shann asked to remove 11-b, Community Development and Parks Department Reorganization
Update as DuWayne Konewko was going to present it but was unable to attend this meeting.
Richard requested the just-received Project Review Forms for Mountain of Fire & Miracles Ministries
at 2020 Rice Street and Mogren Brothers/Calco on White Bear Avenue be added as 8-b and 8-c
respectively.
Richard moved to approve the Agenda as amended. AI seconded. Aves - all.
4. APPROVAL OF MINUTES
A. Minutes of November 20, 2008
Richard moved to approve the minutes as presented. Aves - all
5. CHAIR OPENING STATEMENTS f PRESENTATIONS
Ron announced he had received information from the City about each commission writing an article
for the Maplewood Monthly newsletter discussing their goals and activities. This year the HPC has
responsibility for March and September, and he held off because of the goal-setting to take place at
this meeting. By gelling the letter ready by early next week those goals can be included in the
newsletter article as well as later in the 2008 report to Council. Ron is asking permission to go ahead
with that information, and any other information the Commission would like to have included and
recognition of Mayas History Month. When it is time for the September issue he would welcome any
one else to write that letter. The March article information will also appear in the later report to
Council reviewing the activities of the past year.
Richard moved to approve Ron writing the March newsletter article with another
Commissioner writing the one in September. AI seconded. Aves - all.
Looking ahead to the February meeting, Ron suggested initiation of a Maplewood Heritage Award and
determining the criteria of individuals, groups or businesses could be eligible and the types of
activities that would be acceptable for such an award. If that could be put together at the February
meeting it would provide 2 months to work on possible recipients (maybe each Commissioner could
come to the next meeting with nominations) so the award could presented in May, which is National
History Month. He said if the Commissioners were agreeable, it seemed to him a nice way to
recognize and honor people, events or activities that benefit Maplewood.
Robert asked if that would be an annual award or plaque that would be in the lobby. Ron said he
envisioned something like a big Maple leaf plaque that would hold a small brass plate, (stating that so-
and-so was the 2009 recipient), and it would hang in the lobby by the time capsule cabinet with
additional name plates being added in ensuing years.
Shann suggested that might be a good item to discuss during the goal setting portion of the meeting -
to establish a Maplewood Heritage Award during 2009. Ron agreed.
6. CITY ATTORNEY DISCUSSION - OPEN MEETING LAW
Shann introduced City Attorney Alan Kantrud and reported he has been meeting with each of the other
Commissions to explain the requirements of the Minnesota Open Meeting Law. Generally, it requires
that nearly all government meetings must be open to the public, he is here to explain that and answer
any questions. City Attorney Kantrud explained that at the request of the Acting City Manager, he is
visiting all of the City's commissions to explain the open meeting law, answer any questions and make
sure everyone is familiar with it. The in-depth explanation included specific examples of what is or is
not allowed under the open meeting law and responded to questions about particular actions, stressing
that it is imperative regular and special Commission meetings, whether televised or not, must be
announced to the public so they can attend if they wish.
The affect on Maplewood Area Historical Society members who are also Commissioners was of
particular concern to everyone, since 5 members of the Commission are also members of the Society,
and was the topic of many questions. The law indicates that any time a quorum of commissioners may
be in one place at the same time -
(1) it must be publicized at least 3 days before the event, even if it is a social event or the meeting of
another organization;
(2) the notice must be posted at City Hall and on the City's web site;
(3) commissioners attending these meetings or events must be particularly careful about the
appearance of impropriety, although anyone making that charge must be able to prove it.
A Commissioner is permitted to provide a report of Commission activities at MAHS or other meetings
but, if a quorum is present, may not engage in discussions that could impact decisions of the
commission;
It would be a good idea to ask the Society to print the Commission disclaimer appear at the bottom of
the Society agenda for each meeting or event, and as well as the meeting notice posted by City staff.
It is acceptable for either group to request or offer assistance with a project and accept information
about the project, but any discussion to reach a decision must occur at a public meeting;
Care must also be exercised in e-mail and telephone communications, in that communication to, from
or between various commissioners could reach a quorum involved in the same topic of business,
thereby becoming a violation of the law. Personal e-mails to staff members regarding commission
business could open an individual's personal e-mail to data practices scrutiny as well.
Ron asked Shann to work with Alan regarding the appropriate disclaimer for notices and with the City
Manager regarding possible City e-mail addresses for commissioners. She will do that.
7. OLD BUSINESS
A. Comprehensive Plan Review
Shann introduced Jennifer Haskamp of Pulse Land Group to discuss the Historical Preservation
chapter (Chapter 9, Historical Resources) and the overall Comprehensive Plan.
Jennifer reported she has been working on the Comprehensive Plan for 1-1/2 - 2 years on the Plan
and it has been through reviews by other commissions and two public hearings. The draft has been
approved by the City Council and is now entering the phase when commissions can review their
portion to ensure the chapter addresses the issues, concerns or goals for the planning period. She
stated that there are references
Richard mentioned that the Introduction to the chapter does not include McLean Township and it
needs to be added. Caleb noted that in "Discussion, Challenges and Issues the wording of the first
sentence should be ". . . . . more than 150 years ago." Jennifer agreed to make those changes and
check the rest of the document for any other omissions. Ron asked for clarification of the performance
designations in the Action Plan to differentiate between "City" and "City staff'. Jennifer responded that
she felt "City staff' referred to technical (or clerical) efforts vs administration direction. She will go back
through the draft copy and make all the changes pointed out.
8. NEW BUSINESS
a. 2009 GOAL SETTING
After discussing process, brainstorming and prioritizing, the following are the goals of the Commission
for 2009:
1. Take all necessary measures to obtain Certified Local Government status.
a. Historical Site Survey
b. Historical Preservation Commission ordinance amendments - to ensure HPC has
oversight of historical sites and that there is a public process in place when dealing
with these sites.
c. Apply to State Historical Society for CLG status
2. Education of history by the Historical Preservation Commission through events, time capsule, etc.
3. Repair of Gladstone informational kiosk.
4. Identify and recognize historic families.
5. Identify and recognize the history of geographic features such as lakes, etc.
6. Heritage Award - create criteria for awarding people or places for their work in the field of
history or for their historic character.
c. Project Review Form for Mountain of Fire & Miracles Ministries at 2020 Rice Street
This is an application from a church asking a Conditional Use Permit to use the property at 2020 Rice
Street, the former ABRA building, as a 'church. During discussion it was determined that they will be
changing the interior of the building, but there is no plan to change the exterior of the building, so the
Commission has no objection to this request. Further discussion ensued to clarify the trigger which
determines what Reviewi Forms come to the Commissioners. Shann said they will come up with a
determination on how to get the Review Forms to the Commissioners on a regular basis.
c. Proiect Review Form for Moqren Brothers/Calco on White Bear Avenue
This is an application from Mogren Brothers/Calco to build a commercial office building on a vacant lot
% block south of County Road C on the West side of White Bear Avenue to house part of the Mogren
Landscape operation. Discussion determined there is no action required by the Commission.
9. VISITOR PRESENTATIONS - None
10. COMMISSIONER PRESENTATIONS - None
AI - Worried about the modification of the stone arch bridge over Phalen Creekin the park. He believes
it was a railroad project, and he just received some information from the Minnesota Historical Society.
It is actually 2 bridges - a road bridge and a train bridge. Ron said when the survey is completed it
should be possible to identify the bridge and get it on a list or lists alerting prople of Commission
concerns. Lu moved to recommend
11. STAFF PRESENTATIONS
a. Historical Preservation Commission Staff Liaison
Shann introduced Dave Fisher as the newly designated Staff Liaison to the Commission and thanked
Lois Behm for her past work in that capacity. Shann will work with Dave for a little while to get him
familiarized with the Commission and Lois will stay on and continue doing with the minutes.
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b. Community Development and Parks Department Reorqanization Update
Removed until later date.
c. Historical Preservation Commission Term Limit Clarification
Shann informed the Commission she has researched the history of the commission appointments and
termination and will submit her report to Council for a decision about setting staggered termination
dates for the existing commissioners and ensuring staggered terminations in the future.
Lu moved to have Shann recommend Council approve the staQgered terms listed in the staff
report. motion seconded and approved - Aves all.
d. ELECTION OF CHAIR AND VICE-CHAIR
Shann reported that the HPC ordinance states that the Chair and Vice Chair have 1-year terms,
therefore an election is needed at this meeting.
Lu moved to keep the current chair and vice chair (Ron and Richard) for another 1-vear term,
motion seconded and approved - aves - all
12. ADJOURNMENT - 9:27 p.m.
Agenda Item 4.b.
DRAFT
MINUTES
MAPLEWOOD HISTORIC PRESERVATION COMMISSION
COUNCIL CHAMBERS - CITY HALL
FEBRUARY 19, 2009
1. CALL TO ORDER - 7:00 P.M.
The meeting was called to order at 7:20 p.m. by Vice Chair Richard Currie.
2. ROLL CALL - Present: Vice-Chair Richard Currie" Commissioner AI Galbraith; Co-
Liaisons Shann Finwall and Dave Fisher; and Duane Konewko, Community
Develop-ment and Parks Director.
Absent: Chair Ron Cockriel, Commissioners Caleb Anderson, Lu Aurelius, Pete Boulay,
and Richard Creager
3. ADJOURNMENT - There being no quorum, the meeting was adjourned at 7:22 p.m.
Agenda Item 6.a.
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
Historical Preservation Commission
Shann Finwall, AICP, Environmental Planner
Comprehensive Plan Update
March 12,2009 for the March 19 HPC Meeting
INTRODUCTION
On December 8, 2008 the city council recommended the draft Comprehensive
Plan update. The action was the first step in moving the document forward to
ultimate adoption and therefore the policy direction of the city over the next ten
years. Although the draft was adopted, there remains time in which the city
council and commissions can review the document to ensure that the information
in the document accurately reflects the goals and objectives of the community
moving forward. As a courtesy, and in light of the timeline, the city council has
directed staff to bring the draft document to each commission to soljcit any
feedback on the document in its entirety.
BACKGROUND
On January 29, 2009, the Historical Preservation Commission (HPC) reviewed
the Hjstorical Resources chapter of the draft comprehensive plan. The
commission requested that the chapter be brought back for review in February,
after the commission had an'opportunity to set thejr 2009 goals.
DISCUSSION
During the January meeting the HPC adopted six goals for 2009 and prioritjzed
them as follows:
1. Take all necessary measures to obtain Certified Local Government (CLG)
status:
a. Complete a historical site survey.
b. HPC ordinance amendments - to ensure HPC has oversight of
historical sites and that there is a public process in place when
dealing with these sites.
c. Apply to the State Historical Society for CLG status.
2. Education of history through events, time capsule, etc.
3. Repair of Gladstone informational kiosk.
4. Identify and recognize historic families.
5. Identify and recognize the history of geographic features such as lakes,
etc.
6. Heritage Award - create criteria for awarding people or places for their
work in the field of history or for their historic character.
Most of the 2009 goals specified by the commission are addressed in the
Historjcal Resources chapter. Staff has highlighted the areas that pertajn to
these goals on the attached Historical Resources chapter. The two goals that
may not be clearly identified are goal 4 (research and identification of historic
family names) and goal 6 (Heritage Award). The commission may want to
consider minor amendments to the Historic Preservation Action Plan (page 9-5)
for inclusion of these goals.
City staff js also in the process of revjewing the Historic Preservation Action Plan
portion of the document to ensure that the appropriate parties are listed as
completing each objective as discussed during the January meeting.
RECOMMENDATION
Staff is recommending that the Historical Preservation Commission review the
Historjcal Resources chapter of the draft comprehensive plan once again to
ensure that the chapter addresses the issues, concerns, or goals for the next
planning period. It is our intent to pass along all comments/concerns to the city
council for their consideration and potential actjon.
P:comp plan\3-19-09 HPC Memo
Attachment: Historical Resources Chapter of the Draft 2030 Comprehensive Plan
-2-
AttcU:/tlll\€ 11+
Chapter 9: Historical Resources
Introduction
Maplewood was incorporated in 1957. Before that, it was the Township of New Canada, which was founded 99
years earlier in 1858 when the Minnesota Territory became a state. Historical Resources are defined as properties
and structures of historical significance and importance as well as archeological sites and elements of cultural and
traditional importance. These resources contribute to the City by providing information about its past. They provide
evidence of the way Maplewood was settled and people's contributions made to our society. They also provide
insight into the values that formed Maplewood.
Preserving historic sites and resources benefits the City, both economically and socially. Historic preservation goes
beyond the primary concern of understanding the significance of historic and cultural resources. It also focuses on
integrating historic preservation into the broader planning and decision-making arena, so it can be relevant to social
and economic concerns.
The Maplewood Comprehensive Plan will, among other things:
. Guide future growth and development in an orderly manner.
. Define the proper functional relationships between different types of land uses.
. Help to coordinate public and private sector decisions.
. Establish a framework to guide and Involve citizen participation in City government.
. Provide for a sense of community and neighborhood identity.
These goals can be supported by an effective Historical Resources Plan. The plan can also be supported by citizens
and decision-makers who use the guidance of this chapter to preserve historic, cultural, and archeological resources
in Maplewood.
Purpose
This Historical Resources Plan supports and interrelates with all elements, goals, and objectives of the
comprehensive plan. The purpose of the Historical Resources Plan Is to:
. Guide the City in a comprehensive program of historic preservation and historic resource management.
. Describe the existing historic resources and historic preservation activities in Maplewood.
. Evaluate the historic preservation and historic resources needs of Maplewood's residents, as may be
determined by the Historical Preservation Commission, and to set standards for measuring the meeting
of those needs.
. Promote the use and conservation of historic properties in Maplewood for the education, Inspiration,
pleasure, and enrichment of area citizens.
. Plan for adequate support and understanding of the historic resources In Maplewood.
. Designate the goals, objectives and actions that Maplewood will use to help preserve the historic
resources in the city.
Historical Resources
9-1
Discussion, Challenges and Issues
Maplewood began to be settled by European descents more than 100 years ago. The City Is interested in identifying
its historic resources. The Historic Preservation Commission will be challenged in this task because of:
.
The aging of our citizens who have knowledge of historic places.
The limits in public funding to support historic preservation programs.
The development or redevelopment of sites that might have historic resources.
The current lack of a program which encourages historical interest and private owner acceptance of
properties that have historic resources.
.
.
.
There are opportunities available, however. Maplewood could build on these opportunities to develop a program to
help preserve the City's heritage. These opportunities include:
. Completing an inventory of historic resources in Maplewood and setting priorities of importance.
. Working with knowledgeable preservation-oriented organizations. Working with county, state, and
federal agencies that have knowledge of historic resources and programs.
The Metropolitan Council's "Local Planning Handbook" has several suggested guidelines for an historic preservation
plan. These include standards for establishing a Heritage Preservation Commission and practices to follow. The
Handbook also recommends following the Secretary of Interior's Standards and Guidelines for Archeology and
Historic Preservation which include standards for preservation planning and guidelines and activities for a
preservation-planning program.
Standards for Preservation Planninll
o Historic Contexts
1. Decisions about historic properties are most reliably made when the relationship of
individual properties to other similar properties is understood. Information about historic
properties which represent aspects of history, architecture, archeology, engineering, and
culture must be collected and organized to define these relationships. This organizational
framework is called a "historic context." The historic context organizes Information
based on a cultural theme and Its geographical and chronological limits. Contexts
describe the significant broad patterns of development in an area that may be represented
by historic properties. The development of historic contexts is the foundation for decisions
about identification, evaluation, registration, and treatment of historic properties.
2. Develop goals, objectives, and priorities for the identification, registration, and treatment
of historic properties. This task should be pursued by the City, the Historical Preservation
Commission, and the Maplewood Area Historical Society after the City Council adopts this
plan.
Historical Resources
9-2
Guidelines and Activities for a Preservation PlanninQ ProQram
o These guidelines are to include a development of Historic Contexts. A comprehensive summary of
Maplewood's history can be created by developing a set of historic contexts that will include all
significant historic and cultural properties and sites in the City. Maplewood should coordinate any
efforts with the State Historic Preservation Office since It generally has the most complete
information and is usually in the best position to advise and assist the City in matters of historical
importance.
o Once the City and the Historical Preservation Commission or the Maplewood Area Historical
Society has finished the inventory of Heritage Resources, they should be organized into historic
contexts. This organization should be based on a cultural theme, geography and chronology.
o The designation of Maplewood Heritage Landmarks should be given to those historically or
culturally significant objects, structure, buildings, sites and districts in the City. To be designated a
heritage landmark; a property must meet specific criteria for determining historical significance.
Besides local registration, certain properties may qualify for nomination to the National Register of
Historic Places. Properties on the National Register are recognized for their historical significance.
The creation of a register for significant historical properties is a critical step in planning historic
preservation. Conflicts between Maplewood's requirements and standards for historic preservation
and those of the state or federal government shall be decided by the City Council.
o Maplewood Is eligible to apply to the State Historical Preservation Office to be a Certified Local
Government (CLG). After joining, Maplewood would be able to participate in the CLG preservation
partnership that the Nationai Historic Preservation Act established. Federal funding is available
through a grants-in-aid-program to finance activities such as the local inventory of historic
resources, historic preservation planning and education.
Historical Resources
9-3
Historic Preservation Goals
1. Support the protection of the City's heritage by preserving, protecting, conserving, and wisely using the
significant historical, cultural, architectural, or archeological objects, structures, buildings, sites,
resources and districts in the City.
2. Encourage community identity and civic pride by preserving and protecting historic properties,
structures, sites and resources in Maplewood.
3. Develop a historic preservation program and integrate the program with other planning programs In the
City.
4. Establish a comprehensive framework for all decisions and actions related to historic preservation.
5. Encourage broad citizen participation In historic preservation, in order to obtain the knowledge, insights,
and support of City residents.
6. Write a historic resources management plan.
Historic Preservation Objectives
1. The Historical Preservation Commission will advise, assist and make recommendations to the City Council,
about historic preservation and resource matters.
2. Maplewood will implement the historic preservation goals and objectives by linking and integrating with other
City programs and activities. This includes, but Is not limited to, planning, zoning, code enforcement,
housing, economic development and public works as appropriate.
3. Maplewood will work with county, state and federal agencies and other organizations, including the State
Historic Preservation Office of the Minnesota Historical Society.
G) Maplewood will work with the Historical Preservation Commission to identity, document, and evaluate the
historical significance of objects, structures, buiidings, sites and resources.
5. Maplewood will protect, preserve, and enhance significant heritage resources in the City by designating
them as Maplewood Heritage Landmarks. The City will also nominate appropriate sites to the National
Register of Historic Places.
W Maplewood will have the Historical Preservation Commission, with assistance from City Staff, prepare and
maintain the Maplewood Heritage Resources Inventory.
7. In cooperation with City Staff and the Maplewood Planning Commission, the Historical Preservation
Commission may comment on all development proposals that would affect properties on the historic
properties list.
8. Maplewood may issue permits or approve development plans that include conditions for historic
preservation, based upon the recommendations of the Historical Preservation Commission.
G) Maplewood supports research, community awareness and public education on the value and importance of
preservation, protection, and the use of heritage resources in the City.
10. Mapiewood encourages the establishment of an accessible location where historic documents and artifacts
can be stored and protected.
Historical Resources
9-4
11. Maplewood supports the use of all financial sources and opportunities to support further historic
preservation efforts.
@Maplewood supports the Incorporation of local history Into present development by using historic names for
streets, parks and geographical features.
Historic Preservation Action Plan
The following is a list of activities that the City should follow in the coming years to carry out the goals and objectives
of the Historic Resources Plan. The City will periodically review and update this list.
1. Adopt and implement a historic resources management plan. (To be done by the City.)
2. Advise, assist, and make recommendations about historic preservation and resources Issues. (To be done
by the Historical Preservation Commission)
G) Identify, document, evaluate and maintain an inventory of historically significant objects, structures,
buildings, sites, resources and districts in Maplewood. (To be done by the Historical Preservation
Commission.)
4. Complete a preservation planning report before the City Council designates a property as a Maplewood
Heritage Landmark. (To be done by the Historical Preservation Commission.)
o Issue a finding of significance for individual objects, structures, buildings, sites, resources and districts to
determine whether they are eligible for designation as Maplewood Heritage Landmarks. (To be done by the
Historical Preservation Commission.)
6. Designate significant historic or cultural properties or resources as Maplewood Heritage Landmarks and
nominate appropriate properties or resources for listing on the National Register of Historic Places. (To be
done by the City and the Historical Preservation Commission.)
7. Place properties designated as Maplewood Heritage Landmarks on the official Maplewood Zoning Map, or
on another map specifically created for this purpose. (To be done by City Staff.)
8. Use and follow the Secretary of Interior's standards and guidelines:
a. When advising the owners of historic properties about maintenance and restoration work. (To be
done by the City and the Historical Preservation Commission.)
b. For design review decisions about Heritage Landmarks and Historically Significant Structures and
for archeology and historic preservation. (To be done by the City.)
@ Review City ordinances and amend them as needed to reflect the goals and objectives for historic
preservation. (To be done by the Historical Preservation Commission.)
10. Establish a program for the placement of local historical markers and plaques that Identifies and Informs the
public about historic sites. (To be done by the City and the Historical Preservation Commission.)
@ Provide information and education about historic preservation and properties, sites or resources that are
historically or culturally significant to property owners and the general public. (To be done by the City and
the Historical Preservation Commission.)
Historical Resources
9-5
<1V Participate in education and communication programs to increase the visibility and understanding of the
City's historic resources. (To be done by the Historical Preservation Commission.)
@ Advise schools and teachers in the development of curricula and teaching aids about history and historic
preservation In Maplewood. (To be done by the Historical Preservation Commission.)
@ Incorporate local history into present development by using historic names for streets, parks and
geographical features. (To be done by the City.)
~ Comment on all development proposals that would affect properties on the historic properties list. (To be
done by the Historical Preservation Commission, in cooperation with City Staff and the Maplewood Planning
Commission.)
16. Review all applications or permits for the demolition, moving, or remodeling of Heritage Landmarks or
Historically Significant Structures in Maplewood to determine the possible impacts on significant heritage
resources. (To be done by the Historical Preservation Commission.)
17. Work with and encourage property owners to help preserve the heritage resource value and historical
integrity of significant historical or cultural resources. (To be done by the City and the Historical Preservation
Commission.)
18. Encourage property owners to meet historic preservation standards and guidelines when working on historic
properties. (To be done by the City.)
@Work with the Historical Preservation Commission to apply to the State Historical Preservation Office for
certification as a Certified Local Government (CLG). (To be done by the City.)
20. Seek outside funding sources and participate where feasible on historic preservation projects. (To be done
by the City and the Historical Preservation Commission.)
21. Work with County, the State Historic Preservation Office of the Minnesota Historical Society and Federal
agencies when implementing this plan. (To be done by the City.)
Historical Resources
9-6
Agenda Item 6.b.
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
Historical Preservation Commission
Shann Finwall, AICP, Environmental Planner
2009 Goal Implementation Strategies
March 12, 2009 for the March 19 HPC Meeting
Goals
During the January meeting the HPC adopted six goals for 2009 and prioritized
them as follows:
1. Take all necessary measures to obtain Certifjed Local Government (CLG)
status:
a. Complete a historical site survey.
b. HPC ordinance amendments - to ensure HPC has oversight of
historical sites and that there is a public process in place when
dealing with these sites.
c. Apply to the Minnesota Historical Preservation (MNHP) Society for
CLG status.
2. Education of history tlirough events, time capsule, etc.
3. Repair of Gladstone informational kiosk.
4. Identify and recognize historic families.
5. Identify and recognize the history of geographic features such as lakes,
etc.
6. Heritage Award - create criteria for awarding people or places for their
work in the field of history or for their historic character.
Implementation
The next step in the goal setting process js to determine how best to implement
these goals throughout the year. The commission's top priority for 2009 js the
submittal of a CLG application to the MNHP Society. City staff contacted the
MNHP Society to determjne the best process for submjttal of an application.
MNHP indicated that the first step is to amend the historical preservation
ordinance to allow the commission to have oversight of historjcal sites. City staff
will prepare proposed language for this amendment and present it to the
commission in April.
The CLG application also requires a historical site survey. MNHP has indicated
that a formal survey is not required for the application, but they do request that
any documentation the city has regarding historical sites be included. A formal
historical site survey can be conducted after the city has obtained CLG status, at
which time the city can apply for state historic grant monies for this survey.
With the CLG application process clear, the commission should consider how the
remaining goals can best be accomplished throughout the year.
{PAGE}
Agenda Item 7.a.
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
Historical Preservation Commission
Shann Finwall, AICP, Environmental Planner
2008 Historical Preservation Commission Annual Report
March 12, 2009 for the March 19 HPC Meeting
INTRODUCTION
Most city commission ordinances require the submittal of an annual report to the city council. The
annual report outlines the actions and activities taken by the commission during the preceding
year, recommendations needed to existing ordinances or policies based on past reviews, and
goals envisioned for the upcoming year. These reports are reviewed and approved by the city
council.
The Historical Preservation Commission (HPC) ordinance does not have an annual reporting
requirement. Regardless, staff recommends that the commission begin submitting annual reports
to the city council to report on accomplishments and obtain feedback on proposed goals.
Following is proposed content for the HPC's first annual report which will update the city council on
the commission's actions for the 2008 calendar year.
PROPOSED ANNUAL REPORT CONTENT
Members
The HPC consists of seven members appointed by the city council. Membership terms are for
three years, with extensions for additional terms approved by the city council. The current
membership is as follows:
Commissioner
Membership Beoan
Term Expires
Robert Creager
Lucille Aurelius
Richard Currie
Ron Cockriel
AI Galbraith
Peter Boulay
Caleb Anderson
7-26-04
7-26-04
7-26-04
8-28-06
8-28-06
1 0-9-06
2-25-08
12-31-11
12-31-11
12-31-11
12-31-10
12-31-10
12-31-10
12-31-10
On February 19, 2009, the city council re-appointed six commissioners to the HPC.
Commissioners Creager, Aurelius, Currie, Cockriel, Galbraith, and Boulay were re-appointed to two
and three year terms according to seniority to ensure staggering of term expiration dates.
Meetinos
The HPC's regularly scheduled meetings are the third Thursday of every month at 7:00 p.m. In
2008 the HPC held 11(?) meetings.
Reviews and Accomplishments
To be discussed by the commission during the February meeting.
Outside Activities
To be discussed by the commission during the February meeting.
Goals
During the HPC's January 29, 2009, goal setting meeting, the commission came up with six goals
they would like to focus on in 2009 and prioritized them as follows:
1. Take all necessary measures to obtain Certified Local Government (CLG) status:
a. Complete a historical site survey.
b. HPC ordinance amendments - to ensure HPC has oversight of historical sites and
that there is a public process in place when dealing with these sites.
c. Apply to the State Historical Society for CLG status.
2. Education of history through events, time capsule, etc.
3. Repair of Gladstone informational kiosk.
4. Identify and recognize historic families.
5. Identify and recognize the history of geographic features such as lakes, etc.
6. Heritage Award - create criteria for awarding people or places for their work in the field of
history or for their historic character.
CONCLUSION
Review the proposed HPC 2008 Annual Report content and be prepared to discuss during the
March 19, 2009, meeting.
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