HomeMy WebLinkAbout2009 03-09 City Council Packet
AGENDA
MAPLEWOOD CITY COUNCIL
6:30 P.M. Monday, March 9, 2009
City Hall, Council Chambers
Meeting No. 06-09
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1.Acknowledgementof Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor?s Address on Protocol:
?Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions
civil as we work through difficult issues tonight. If you are here for a Public Hearing or to
address the City Council, please familiarize yourself with the Policies and procedures and Rules
of Civility, which are located near the entrance. When you address the council, please state
your name and address clearly for the record. All comments/questions shall be posed to the
Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to
comments.?
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of January 14, 2009, City Manager Interview Minutes
2. Approval of February 23, 2009, City Council 5:00 p.m. Workshop Minutes
3. Approval of February 23, 2009, City Council Meeting Minutes
F. VISITOR PRESENTATIONS ? PART I
(Note: Visitor Presentations shall not extend past 7:00 p.m.; if time is not available to complete
this item; all presenters will be instructed to remain at the meeting until this item is re-opened
following Award of Bids, or return to the next Regular Meeting of the Council.)
G. ADMINISTRATIVE PRESENTATIONS
(Note: Items G-H shall not extend past 7:00 p.m.; if time is not available to complete these
items, they shall be extended by Council motion to the end of the meeting following Visitor
Presentation ? Part II.)
1. Swearing In Of Police Officer Brian Tauzell
2. Certificate of Achievement For Excellence In Financial Reporting Awarded For 2007
Comprehensive Annual Financial Report (CAFR)
H. COUNCIL PRESENTATIONS
1. Employment Contracts ? Mayor Longrie
2. Fish Creek ? Councilmember Nephew
3. Code Enforcement Nuisance Ordinance ? Mayor Longrie
4. 311 ? Mayor Longrie
5. Website ? City Council Page ? Mayor Longrie
6. Announcement of Appointment to First Tier Suburbs Council for National League of
Cities ? Mayor Longrie
7. Website Corrections - Mayor Longrie
8. Basics of Planning and Zoning ? Mayor Longrie
9. GIS ? Mayor Longrie
I. APPOINTMENTS AND PRESENTATIONS
J. PUBLIC HEARINGS
1. County Road D Improvements, Project 08-20
a. Public Hearing 7:00 p.m.
b. Resolution Ordering Improvement After Public Hearing (4 votes)
K. UNFINISHED BUSINESS
1. Resolution Accepting Proposal On The Competitive Negotiated Sale of $4,765,000
General Obligation Improvement and Refunding Bonds, Series 2009A, and Providing
for Their Issuance
L. NEW BUSINESS
1. Approval of Off-Sale Intoxicating Liquor License ? Kevin M. Branstad, Cub Discount
Liquor
2. Discussion and Approval of Penalties for 2008 Alcohol Compliance Check Failures
M. CONSENT AGENDA
1. Approval of Claims
2. CarMax/Mogren Addition, Northeast Corner Of Highway 61 And Beam Avenue: Annual
Conditional Use Permit Review
3. Community Design Review Board 2008 Annual Report
4. Carry Over of 2008 Appropriations to 2009
5. Approve Entering Into Contract For Residential Sanitary Sewer Cleaning and Televising
For 2009 Capital Improvement Projects
6. Approve Contracts For Purchasing Of Truck Body Equipment For Single-Axle Dump
Truck
N. AWARD OF BIDS
1. Council Consider Approval Of Bid For Land Cover Classification
O. VISITOR PRESENTATION ? PART II
(NOTE: This is a continuation of VISITOR PRESENTATIONS from earlier in the meeting and is
intended to make time available if the item is not completed by 7:00 p.m. -Not intended for new
visitor presentation items.)
P. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk?s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
? elected officials, staff and citizens. It is hoped that by following these simple rules, everyone?s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
Agenda Item E1
MINUTES
MAPLEWOOD CITY COUNCIL
CITY MANAGER INTERVIEWS
8:30 a.m., Wednesday, January 14, 2009
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in City Hall Council Chambers and was called to order at
8:30 a.m. by Mayor Longrie.
B. ROLL CALL
Diana Longrie, Mayor Present
Erik Hjelle, Councilmember Present
Kathleen Juenemann, Councilmember Present
John Nephew, Councilmember Present
Will Rossbach, Councilmember Present
C. NEW BUSINESS
The following candidates gave a 5-minute self introduction and were then asked a series of
questions during the interview process for the position of City Manager.
1. Timothy Madigan
2. Daniel Donahue
3. James Antonen
D. ADJOURNMENT
Mayor Longrie adjourned the meeting; City Council, the candidates and staff proceeded to the
Maplewood Community Center for a meet and greet.
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Agenda Item E2
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 p.m., Monday, February 23, 2009
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 5:07 p.m. by Mayor Longrie.
B. ROLL CALL
Diana Longrie, Mayor Present
Erik Hjelle, Councilmember Present
Kathleen Juenemann, Councilmember Present
John Nephew, Councilmember Present
Will Rossbach, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Nephew moved to amend the agenda for a brief report from the City Attorney
regarding agenda items E1. and E2.
Seconded by Councilmember Rossbach.
City Attorney, Alan Kantrud gave a brief report on the situation at hand for agenda item E1.
Councilmember Nephew moved to withdraw his motion.
Councilmember Nephew moved to table agenda items E1. Discussion on Process For
Consideration Of Environmental and Natural Resources Commissioner Issues and E2.
Discussion on Standards and Expectations of Board and Commission Members.
Seconded by Councilmember Juenemann. Ayes ? Mayor Longrie,
Councilmembers Juenemann,
Nephew, Rossbach
Nay
? Councilmember Hjelle
The motion passed.
D. UNFINISHED BUSINESS
None.
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E. NEW BUSINESS
1. Discussion on Process For Consideration Of Environmental and Natural Resources
Commissioner Issues (Councilmember Nephew).
Councilmember Nephew moved to table the Discussion on Process For Consideration Of
Environmental and Natural Resources Commissioner Issuesdue to legal litigation.
Seconded by Councilmember Juenemann. Ayes ? Mayor Longrie,
Councilmembers Juenemann,
Nephew & Rossbach
Nay
? Councilmember Hjelle
The motion passed.
2. Discussion on Standards and Expectations of Board and Commission Members
Councilmember Nephew moved to table the Discussion on Standards and Expectations of Board
and Commission Members due to legal litigation with agenda item E1.
Seconded by Councilmember Juenemann. Ayes ? Mayor Longrie,
Councilmembers Juenemann,
Nephew & Rossbach
Nay
? Councilmember Hjelle
The motion passed.
The council took a short recess until 5:30 p.m. in order to begin the closed session meeting on
time.
3. 5:30 p.m. Declaration of Intent to Close Meeting
a. Attorney Update on Maplewood v. Patricia Guerin (Wipers Recycling)
i. City Attorney, Alan Kantrud addressed the council.
Mayor Longrie closed the meeting pursuant to Minnesota State Statute, Chapter 13 relating to
Attorney/Client privilege for the purpose of discussion.
4. 6:00 p.m. Declaration of Intent to Close Meeting
a. Attorney Update on Employment Contract With James Antonen
i. Human Resources Attorney, Chuck Bethel addressed the council.
Councilmember Nephewmoved to close the council meeting for purposes of labor negotiations
for the City Manager contract.
Seconded by Councilmember Juenemann.
Councilmember Nephew withdrew his motion.
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The discussion of the Employment Contract for James Antonen will continue at the regular city
council meeting at 6:30 p.m.
F. ADJOURNMENT
Mayor Longrie adjourned the meeting at 6:10 p.m.
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Agenda Item E3
MINUTES
MAPLEWOOD CITY COUNCIL
6:30 p.m., Monday, February 23, 2009
Council Chambers, City Hall
Meeting No. 05-09
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 6:32 p.m. by Mayor Longrie.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Diana Longrie, Mayor Present
Erik Hjelle, Councilmember Present (left at 7 p.m. returned at 9:17 p.m.)
Kathleen Juenemann, Councilmember Present
John Nephew, Councilmember Present
Will Rossbach, Councilmember Present
D. APPROVAL OF AGENDA
The following Agenda Items were added or changed by city councilmembers.
K1. Councilmember Hjelle stated that would be leaving the meeting at 7 pm for a meeting and
would not be returning until after 9 pm, therefore, he would like to move agenda item K1.
Approval of Employment Contract With City Manager Candidate James Antonen to after
item D. Approval of Agenda. (The council agreed to adjusting the agenda order)
H2. Councilmember Hjelle Removed Agenda Item H2 from the Agenda
H8. Mayor Longrie Removed Agenda Item H8 - 2009 Budget and added a new Agenda Item
H8 as Website Corrections
H9. Mayor Longrie - City Towing Contract
H10. Mayor Longrie - Basics of Planning and Zoning Seminars
Councilmember Nephew moved to approve the agenda as amended.
Seconded by Councilmember Hjelle. Ayes ? All
The motion passed.
E. APPROVAL OF MINUTES
Councilmember Juenemann moved to approve the February 9, 2009, City Council Workshop
Minutes as submitted.
Seconded by Councilmember Hjelle. Ayes ? All
The motion passed.
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Approval of February 9, 2009, City Council Meeting Minutes.
Councilmember Nephew had a clarification and correction to page 6 (page 11 of 188) correcting
that it should say, Approval of the Code Amendment only and not the Property Zoning Request.
Councilmember Nephew moved to approve the February 9, 2009, City Council Meeting Minutes
as amended.
Seconded by Councilmember Hjelle. Ayes ?All
The motion passed.
F. VISITOR PRESENTATIONS ? PART I
1. Bob Zick, 2515 White Bear Avenue, Maplewood. He spoke about a lawsuit between a
commissioner and the City of Maplewood and Acting City Manager, Chuck Ahl?s contract
agreement.
2. Dave Schilling, 1955 Greenbrier Street, Maplewood. Mr. Schilling asked what the monthly
payroll for the City of Maplewood was. He asked how many people that work for the City
of Maplewood actually live in the city. He referred to an article in the newspaper dated
February 21, 2009, regarding the economy and hardships people are going through in
Ramsey County. He wondered what the City of Maplewood planned to do regarding
layoffs and cut back of services.
3. Ed Dietz, 1403 Kohlman Avenue, Maplewood. Mr. Dietz stated he had been terminated as
volunteer firefighter after 32 years of service and turned in his badges.
4. Elizabeth Sletten, 2747 Clarence Street North, Maplewood. Ms. Sletten discussed the
open meeting law, and discussed a lawsuit that had recently occurred in the City
pertaining to a possible violation of the open meeting law.
G. ADMINISTRATIVE PRESENTATIONS (moved to the end of the meeting)
1. 60-Day Review of Stargate Dance Club ? Chief Thomalla
2. Report on 2009 Budget Issues Within Community Development Department
3. Notice of Council ? Manager Work Session on March 2, 2009, (5-8 p.m.) to Review
Conservation Easements and Wetland Ordinance
H. COUNCIL PRESENTATIONS
1. Employment Contracts ? Mayor Longrie
2.Fire Hydrant Snow Removal Reminder ? Councilmember Hjelle(removed from agenda)
3. Fish Creek ? Councilmember Nephew
4. Code Enforcement Nuisance Ordinance ? Mayor Longrie
5. 311 ? Mayor Longrie
6. Website ? City Council Page ? Mayor Longrie
7. Announcement of Appointment to First Tier Suburbs Council For National League of Cities
? Mayor Longrie
8.2009 Budget ? Mayor Longrie(removed from the agenda)
8. City Towing Contract (heard at the end of the council meeting)
9. Basics of Planning & Zoning Seminars
I. APPOINTMENTS AND PRESENTATIONS
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None.
J. PUBLIC HEARINGS
1. Resolution Giving Host Approval to The Issuance Of A School Facility Revenue
Note Under Minnesota Statutes, Sections 469.152 Through 469.1651 For A Project
By The Minnesota Waldorf School Located In Maplewood Minnesota (The Waldorf
School Project.)
a. Finance Director, Bob Mittet gave the presentation.
b. Administrative Director, Waldorf School, Melinda Lopes addressed and answered
questions of council.
c. Planner, Michael Martin answered questions of the council.
Mayor Longrie opened the public hearing.
1. Robert Martin, 2329 Londin Lane, Maplewood.
Mayor Longrie closed the public hearing.
Councilmember Nephew moved to approve to the Resolution Granting Host Approval for the
Issuance of Revenue Bonds by the City of Little Canada for The Minnesota Waldorf School.
Extract of Minutes of a Meeting of the
City Council of the
City of Maplewood, Minnesota
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Maplewood, Minnesota, was duly held at the City Hall in said City on Monday, the 23rd day of
February, 2009, at 7:00 P.M.
The following members were present: Mayor Longrie, Councilmembers Juenemann, Nephew &
Rossbach.
and the following were absent: Councilmember Hjelle
Member Nephew introduced the following resolution and moved its adoption:
RESOLUTION NO. 09-02-132
RESOLUTION GIVING HOST APPROVAL TO THE
ISSUANCE OF A SCHOOL FACILITY REVENUE NOTE UNDER
MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.1651 FOR A
PROJECT BY THE MINNESOTA WALDORF SCHOOL
LOCATED IN MAPLEWOOD, MINNESOTA
(THE WALDORF SCHOOL PROJECT)
The motion for the adoption of the foregoing resolution was duly seconded by member
Juenemann, and after full discussion thereof and upon vote being taken thereon, the following
voted in favor thereof: (ALL)
and the following voted against the same: (NONE)
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whereupon said resolution was declared duly passed and adopted.
RESOLUTION 09-02-132
GIVING HOST APPROVAL TO THE
ISSUANCE OF A SCHOOL FACILITY REVENUE NOTE UNDER
MINNESOTA STATUTES SECTIONS 469.152 THROUGH 469.1651 FOR A
PROJECT BY THE MINNESOTA WALDORF SCHOOL
LOCATED IN MAPLEWOOD, MINNESOTA
(WALDORF SCHOOL PROJECT)
BE IT RESOLVED, by the City Council (the ?Council?) of the City of Maplewood, Minnesota (the
?City?) as follows:
Section 1. General Recitals. The purpose of Minnesota Statutes, Sections 469.152 through
469.1651 as amended, (the ?Act?), is, among other things, to promote the welfare of the State of
Minnesota (the ?State?) by the active attraction and encouragement and development of
economically sound industry and commerce to prevent so far as possible the emergence of
blighted and marginal lands and areas of chronic unemployment.
Section 2.Description of the Project.
(a) The Minnesota Waldorf School (the ?Borrower?), a Minnesota nonprofit corporation and
organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended
(the ?Code?) has proposed the issuance of a revenue note under the Act, in one or more series,
in an amount not to exceed $2,800,000 (the ?Note?) by the City of Little Canada, Minnesota (the
?Issuer?) to finance the costs of a project (the ?Project?) consisting of acquisition, construction and
equipping of an approximately 5,650 square foot addition to and the remodeling of a portion of
the existing grade K-8 school facility located at 70 East County Road B in the City and refinancing
existing debt of the Borrower the proceeds of which were used for the acquisition, construction
and equipping of the approximately 20,000 square foot school facility. The Borrower will be the
initial owner and operator of the Project.
(b) The City has been advised that the Note or other obligations, as and when issued, will not
constitute a charge, lien or encumbrance upon any property of the City or the Issuer, except the
Project and the revenues to be derived from the Project. Such Note or obligations will not be a
charge against the general credit or taxing powers of the City or the Issuer, but is payable from
sums to be paid by the Borrower pursuant to a revenue agreement.
Section 3.Recital of Representations Made by the Borrower.
(a) The Borrower has agreed to pay any and all costs incurred by the City in connection with
the issuance of the Note, whether or not such issuance is carried to completion.
(b) The Borrower has represented to the City that no public official of the City has either a
direct or indirect financial interest in the Project nor will any public official either directly or
indirectly benefit financially from the Project.
Section 4. Public Hearing.
(a) As required by the Act and Section 147(f) of the Code a Notice of Public Hearing was
published in the Maplewood Review, the City?s official newspaper and newspaper of general
circulation, for a public hearing on the proposed issuance of the Note and the proposal to
undertake and finance the Project.
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(b) As required by the Act and Section 147(f) of the Code the City Council has on this same
date held a public hearing on the issuance of the Note and the proposal to undertake and finance
the portion of the Project located within the jurisdictional limits of the City, at which all those
appearing who desired to speak were heard and written comments were accepted.
Section 5. Host Approval. The City Council hereby gives the host approval required under Section
147(f) of the Code and, pursuant to Minnesota Statutes, Section 471.656, Subd. 2(2), the City
Council hereby consents to the issuance of the Note.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood,
Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that the same is a full, true and complete
transcript of the minutes of a meeting of the City Council of said City duly called and held on the
date therein indicated, insofar as such minutes relate to granting host approval to the issuance of
a revenue Note for a project in the City.
WITNESS my hand this 23 day of February, 2009.
City Clerk
Seconded by Councilmember Juenemann. Ayes ? All
Absent? Councilmember Hjelle
The motion passed
K. UNFINISHED BUSINESS
1. Approval of Employment Contract With City Manager Candidate James Antonen
(this item was moved so that Councilmember Hjelle could be present after returned from a
meeting after 9 pm. This item was actually heard after item K3.)
a. Labor Relations Attorney , Chuck Bethel gave the report.
b. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the
council.
Councilmember Nephew moved to approve the Employment Contract with City Manager
Candidate, James Antonen, contingent upon the successful completion of a final background
check and subsequent approval and radification of the city council.
Seconded by Mayor Longrie. Ayes ? Mayor Longrie &
Councilmember Rossbach
Nays ? Councilmembers Hjelle,
Juenemann & Nephew
The motion failed.
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Councilmember Nephew made a motion to reconsider the Employment Contract with City
Manager Candidate, James Antonen.
Seconded by Mayor Longrie.
Councilmember Nephew withdrew his motion to reconsider the Employment Contract with City
Manager, Candidate, James Antonen.
No Action Was Taken.
2. Code Amendment Request:
a. Code Amendment For the R-1R, Rural Single-Dwelling Residence District
Requirements, With A Name Change To ?Rural Conservation Dwelling
District.? (Second Reading)
b. Rezoning (Zoning Map Changes) From F, Farm Residence District, To R-1R,
Rural Conservation Dwelling District
i. Parks and Community Development Director, DuWayne Konewko
introduced the report.
ii. City Attorney, Alan Kantrud addressed and answered questions of the
council.
1. Jennifer Haskamp, Pulse Land Group, addressed and answered questions of the
council.
2. Ms. Michael Bailey, 1615 Sterling Street South, Maplewood. (spoke twice)
3. Jay Libby, 2591 Carver Avenue, Maplewood.
Mayor Longrie stated that naming the density bonuses they should be called conservation
bonuses and then in the definition it should state that they are commonly referred to or known as
density bonuses.
Councilmember Rossbach moved to approve the Second Reading of the Resolution (with the
changes discussed at the council meeting). Amending the text to the R-1R zoning district with
the recommendations and conditions of the Planning Commission, and any recommendations or
conditions of the city council.
PROPOSED ORDINANCE 890
MODIFYING THE R-1R (RURAL SINGLE-DWELLING RESIDENCE) ZONING DISTRICT
THE MAPLEWOOD CITY COUNCIL approves the following changes to the Maplewood Code of
Ordinances: (Deletions are crossed out and additions are underlined.)
This ordinance shall take effect after the city publishes it in the official newspaper.
Section 1. This section changes Section 44-9 as follows:
Section 44-9. Zoning Districts.
The city is herby divided into the following zoning districts:
F, Farm Residence District.
R-1, Residence District (Single Dwelling).
R-1R,Rural Single-Dwelling District Rural Conservation Dwelling District
R-1S, Small-Low Single-Dwelling District.
R-2, Residence District (Double Dwelling).
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R-3, Residence District (Multiple Dwelling).
R-E, Residence Estate District.
NC, Neighborhood Commercial District.
CO, Commercial Office District.
BC, Business and Commercial District.
LBC, Limited Business Commercial District.
BC(M) Business Commercial Modified District.
SC, Shopping Center District.
M-1, Light Manufacturing District.
M-2, Heavy manufacturing District.
Section 2. This section deletes, modifies and adds to Sections 44-117 through Section 44-150 as
follows:
DIVISION 3.5 R-1(R) RURAL SINGLE-DWELLING DISTRICTRURAL CONSERVATION
DWELLING DISTRICT
Sec. 44-117. Purpose and Intent.
The City of Maplewood finds that there is a direct link between the natural systems and character
that exists throughout certain areas of the community. The requirements of this Rural Conservation
Dwelling District are meant to preserve and enhance the ecological/aesthetic character by providing
incentives that: 1) reinforce and establish ecological connections throughout the city; 2) protect and
enhance of drainageways and water quality; 3) protect and enhance ecological communities; 4) preserve
and improve of vistas; and 5) preserve or reinterpret local historical landmarks.
Maplewood intends to protect and enhance the character of areas of the city that, because of
topography or other factors, do not have, nor does the city expect to have, municipal sanitary sewer or
water service.To allow for and to protect a very low density, semi-rural, residential life style, the city
creates the R-1R zoning district that is intended to encourage conservation based development. This
zoning district is for the areas of Maplewood that are not suitable for suburban or tract development
because of topography, vegetation or other factors that make the area unique. the installation of
municipal sanitary sewer unlikely. The city finds the most suitable use of these areas is single dwellings
on large lots, but is interested in protecting the natural resources and will encourage developments to
follow the conservation principles and initiatives identified in subsequent sections of this ordinance.To
further support the rural quality of the area, the density calculations in the R-1R district shall be
calculated on a net acre basis which is further described Section 44-130 (b) of this ordinance. SuchLow-
density residential development and conservation development will lessen grading and soil erosion and
will help protect ground water, vegetation and wooded areas. The lots and parcels in the R-1R zoning
district are generally much larger than those in the R-1 (single dwelling) district and those with municipal
sewer and water.
Sec. 44-118. Uses.
The City shall only allow the following uses:
(a) Permitted Uses:
1) Any permitted use in the R-1 District, subject to its regulations.
(b) Conditional uses. The City may permit the following by conditional use permit:
1) Any use allowed by conditional use permit in the R-1 (single dwelling) District.
2) Commercial faming or gardening, including the use or storage or associated
equipment, when on a property with a single dwelling.
3) Stands for the sale of agricultural products grown or produced on the property.
4) Metal storage buildings, commonly known as pole barns or agri-buildings, subject
to the applicable size and height requirements.
(c) Prohibited uses. The city prohibits the following uses in the R-1(R) zoning district:
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1) Accessory buildings without an associated single dwelling on the same property.
2) Reserved.
Sec. 44-119. Height of buildings.
The maximum height of a single-family dwelling shall be thirty-five (35) feet.
Sec. 44-120. Lot dimensions, lot area, width requirements, and side yards.
(a) No person shall build a single dwelling on a site less than eighty seven thousand one
hundred twenty (87,120) square feet (2 acres) in area; unless the conservation design principles
are applied as described in Section 3.
(b) Each lot or parcel shall have enough area or usable space for a house, driveway, well and
individual sewage treatment system (ISTS) with a primary and secondary site or an acceptable
design and plan for a community septic system or regional sewer.
(c)Each dwelling and any accessory structure(s) shall have side yard setbacks as defined in
table 44-120.1 and shall be measured from the property line to the structure. of at least thirty (30)
feetfrom a side property line. The following exceptions to this standard shall apply:
1)The side yard on the street side of a corner lot shall have a width of at least thirty
(30) feet.
2)When a property owner uses two (2) or more adjoining lots as a single-building
site, the side yard requirements shall apply only to the outside lot lines.
(d)No person shall build a single dwelling on a lot with less than one hundred twenty (120)
feet of width at the front building setback line.The following table identifies the minimum lot area
and lot width based on the conservation tiers:
Table 44-120.1
ConservationDensityMinimum Minimum Side Yard Front
TierRangeAreaFrontageSetbackYard Setback
Tier I (0-2 0.5 ?15,000100?30?50?
Principles)1.5 U/ASF
Tier II (3-5 1.6 ?10,00080?15?30?
Principles)3.5 U/ASF
Tier III (6-7 3.6 ?7,500 SF50?10?20?
Principles)4.3 U/A
(e) Each interior lot shall have at least fifty (50) feet of frontage on an improved public street.
(f) Each corner lot or parcel shall have at least eighty (80) feet of frontage on each of the
public streets.
Sec. 44-121. Front Yards.
(a) Each dwelling and any accessory structure(s) shall have a front yard setback as defined in
table 44-120.1. Except that:
1) If each of the lots next to an interior lot has a dwelling, the minimum setback shall
be the setback of the adjacent dwelling closest to the street. The maximum setback shall
be the setback of the adjacent dwelling farthest from the street.
2) If subsection (a)(1) above does not apply and there is a predominant setback, a
dwelling shall be no further forward and no more than five feet to the rear of the
predominant setback.
3) Regardless of the above, if the city council has approved special setbacks for a
development, those setbacks shall apply. City approval of a preliminary plat with building
pads does not constitute approval of special setbacks.
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4) Regardless of the above, homeowners may add on to their homes using the
existing setback.
5)In all cases, the accessory structures shall be no closer than the principle structure
unless approved by the City Council.
(b) The director of community development may allow a different front yard setback if the
proposed setback would not adversely affect the drainage of surrounding properties and if any of
the following conditions apply:
1) The proposed setback would not affect the privacy of adjacent homes.
2) The proposed setback would save significant natural features, as defined in
section 9-188.
3) The proposed setback is necessary to meet city, state or federal regulations, such
as pipeline setback or noise regulations.
4) The proposed setback is necessary for energy saving, health or safety reasons.
Sec. 44-122. Side yards. (Moved to previous section and Table)
Each dwelling and any accessory structure(s) shall have side yard setbacks of at least thirty (30) feet
from a side property line. The following exceptions to this standard shall apply:
(a)The side yard on the street side of a corner lot shall have a width of at least fifty (50) feet.
(b)When a property owner uses two (2) or more adjoining lots as a single-building site, the
side yard requirements shall apply only to the outside lot lines.
(c)Regardless of the above, homeowners may add on to their homes using the existing
setback.
Sec. 44-123. Rear Yards.
(a) Single dwellings shall have a rear yard setback of at least twenty (20) percent of the lot
depth. or a minimum rear setback of fifty (50) feet, whichever is larger.
(b) Accessory buildings shall have a rear yard setback of at least thirty (30) feet.
Sec. 44-124. Tower, antenna and flagpole setbacks.
Antennas and flagpoles for residential (non-commercial) use in the R-1(R) zoning district shall meet
the same setbacks as accessory buildings in the R-1 (single dwelling) district.
Sec. 44-125. Minimum foundation areas; room requirements.
(a) The minimum foundation area shall be at least:
1) A one-story dwelling, nine hundred fifty (950) square feet.
2) A one and one-half story dwelling, seven hundred twenty (720) square feet.
3) A bi-level dwelling, eight hundred sixteen (816) square feet.
4) A tri-level dwelling, seven hundred sixty five (765) square feet.
5) A two story dwelling, five hundred twenty-eight (528) square feet.
(b) Room size and number shall be consistent with the standards of the International
Residential Code.
Sec. 44-126. Building-width requirements.
The minimum building width on the primary frontageany side shall be at least twenty-one (21) feet.
The building width shall not include entryways or other appurtenances that do not run the fully depth of
the building.
Sec. 44-127. Accessory buildings.
(a) Section 44-114 (Accessory buildings) in the R-1 District shall apply to the use and height
of accessory buildings and garages in the R-1R zoning district.
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(b) For lots of at least 2 acres in size the R-1R zoning district, the following size standards
shall apply to accessory buildings and garages: graduated by tier or size of lot?
Table 44-127.1 Accessory Sizes
DetachedAttachedCombination of
Buildings (Max Area, Garages (Max Area, detach buildings and
Square Feet) Square Feet) attached Garage
(Max Area)
Tier I1,400(garages),1,4002,800
1,100 (other)
Tier II1,000 SF Total1,0001,480
Tier III850 SF Total8501,000
Section 3. This section adds the conservation principles and conservation design standards to the R-
1R zoning district.
Sec. 44-128. Definitions and Conservation Principles.
The conservation principles in the following table shall represent the conservation incentives for this
ordinance. The definitions of each principle follow the table. All incentives, and subsequent
conservation bonuses as described in Table 44-130.1, shall only be granted IF they exceed the minimum
standards set forth in the existing City ordinances that relate to environmental protection as identified in,
but are not limited to, Ordinance Chapters 12 and 44.
It shall be noted that the City has several ordinances that control and define natural resources and
environmental quality, in all cases, the more restrictive ordinance shall apply and it is the developer?s
responsibility to discuss any issues or questions regarding the applicable ordinances with the City
Planner.
The developer shall be aware that the conservation principles shall be subject to the
recommendations of the city staff, applicable commissions, planning commission and ultimate approval
by the City Council. As stated in Sec. 44-129 the Developer shall be required to work closely with these
bodies to develop a plan that supports the goals and objectives for the R-1R District. Without Council
approval the Developer will be entitled to a base entitlement of one unit per two acres with a 2.0 acre lot
minimum.
In all cases, the Developer shall receive a conservation bonus as described in Table 44-130.1 ONLY
if the development integrates the Conservation Principle as a dominant theme throughout the proposed
development. This shall be required of all proposed conservation principles. The City?s objective is to
maintain the rural quality of the R-1R district and encourage conservation principles and development in
the city?s areas with natural resource quality.
Table 44-128.1 identifies the Conservation Principles that may qualify for density incentives. The
table is categorized into two groups: Group A ? Natural Characteristics and Group B ? Design
Characteristics. The Developer shall be required to present a diverse set of conservation principles for a
site. Additionally, the developer is encouraged to use a mix of conservation principles and may not
duplicate principles and receive a density incentive in exchange. For example if the developer proposes
to preserve a large wooded area and consequently preserves an important stand of oak trees, the
developer will receive the density incentive for one conservation principle not two.
Table 44-128.1 Conservation Principles for Density Incentives
Group B: Design Characteristics
Group A: Natural Characteristics
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Additional Shoreline BuffersClustering
Additional Stormwater ManagementCreate/Develop Trail Connections
Creek Restoration ManagementCreate Passive Parks
Dedicate 50% Open SpaceEnergy Efficiency
Enhance/Preserve large wooded areas or Historic Preservation
forest
Enhance Wetlands, Create Management LEED Certified Buildings/Development
Plan
Prairie RestorationLow Impact Development (LID)
Slope Buffer PreservationPreserve and Establish Natural Area
Greenways
Tree PreservationVista Shed/Corridor Preservation
GROUP A: Natural Characteristics
The following conservation principles are defined for this ordinance as natural characteristics
because they directly apply specifically to naturally occurring characteristics on a site. The principles are
presented in alphabetical order.
Additional Shoreline Buffers: Beyond those already identified in the Shoreland Overlay District, the
creation and plan for permanent protection of protective buffers around those areas which are more
sensitive to the negative impacts of development, especially areas that are defined as bluffs or steep
slopes, where critical habitat may dwell, near historic tree clusters or heritage trees etcetera for which the
additional buffers may vary or be averaged near the location of protection importance.
Additional Stormwater Management: The City has existing stormwater management policies, but
there is opportunity to further improve the stormwater management on a site. The developer shall be
given a conservation bonus creditfor a stormwater management plan, and implementation that exceeds
the City?s existing policy.
Creek restoration management: Restoration projects that the City believes would assist in the
restoration of the stream or natural creek that compensate for the loss of past uses of the watershed due
to contamination, erosion and other influences or issues. Specific types of projects proposed for
implementation as part of a development plan would be those that enhance habitat, water quality, and
flow regime such as stormwater management, stream channel stabilization or greenways by
implementing conservation easements, or additional buffers in riparian corridors.
Dedicate 50% Open Space: Open space is defined as public or publicly held and private land that is
generally natural in character and contains relatively few human-made structures. Credit will be given
The Developer can achieve a conservation bonus for dedication of 50% of a site to open space. If
wetlands or open water are present on a site the maximum contribution for wetland or open water to this
standard shall be 25 percent, and the remaining area comprised of other upland areas. The open space
dedication must be developable or have buildable qualities in order to achieve this principle. This
conservation principle will be mandatory to achieve the full density allocation.
Enhance/preserve large wooded areas or forest: An act of deliberately avoiding the removal of
clusters of structurally healthy mature trees and understory trees which are native to the area and non-
invasive, individual heritage trees which are structurally healthy and greater than 20 caliper inches in
order to protect the present or future value for their use in protection from erosion, for their landscape
and aesthetic value, for their use in screening development or for other environmental or intrinsic
benefits. To meet this standard, the developer must prepare a health assessment of the trees on site,
and must show a polygon area on the site with permanent protection plan, that the developer shall
implement, for the areas to be preserved and a management plan including removal of invasive species
on the site.
Enhance wetlands, create a Comprehensive Wetland Management Plan (CWMP): A plan to resolve
development and protection conflicts where wetlands affect a significant portion of a community. The
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plan encompasses the identification, study, and evaluation of wetland functions and community values,
and development needs and investments with regard to wetlands protection, enhancement and
regulation. The applicant shall be required to create a plan, that the developer shall implement, that
exceeds the standards of the adopted Wetland Ordinance.
Prairie Restoration: After performing a historical analysis to determine pre-settlement conditions,
prepare a plan for prairie restoration with a specific management strategy that the developer shall
implement, over the course of five years in order to assure that the prairie establishes. This plan shall be
submitted and approved by the City?s Natural Resource Coordinator to determine if it meets this
requirements and subsequently qualifies for the conservation bonus.
Slope buffer preservation: A development plan that deliberately avoids placing any structures, or
lots, in the buffer area of a slope exceeding 12 percent, or as described in the city?s slope ordinance
section 44-1238 and building code section 12-308. The developer shall establish a buffer with
permanent protection to demonstrate how the buffer and slope is protected and the purpose of the
protection measures and how it exceeds the current slope ordinance requirements. Credit A
conservation bonus will be given for those plans that exceed the standards identified in the current steep
slopes ordinance.
Tree Preservation: Through means of a tree inventory, identifying the most significant trees on a site
and permanently protecting them. The Developer shall be required to present a plan for protection of
these trees, and will be required to demonstrate how these trees will be integrated as a key component
of the development. Examples include protecting a large, healthy, Oak tree on a site from being
removed for a roadway.
GROUP B: Design Characteristics
The following conservation principles relate to the design of a project or of a site. The principles are
presented in alphabetical order.
Clustering: A design technique that groups housing or development sites in a manner that allows for
the conservation and preservation of open spaces such as farmland, natural areas, including habitat
areas and open vistas views.
Create/Develop trail connections: A plan that illustrates the development of trails that are indicated
on the Parks, Trails and Open Space Plan map as part of the subdivision process, whether active or
passive in nature, with an emphasis on creating trail connections to existing trails. CreditA conservation
bonus will be given for the development and construction of the trail not for the land dedication which will
be considered part of the city?s parkland dedication fees.
Create passive parks: An area set aside through the development process that is environmentally
sensitive and may or may not be developable. These parks may support passive uses such as walking
trails, boardwalks and nature observation areas, but some areas may be too environmentally sensitive to
accommodate any public access. Credit A conservation bonus will only be given for passive dedication
areas that are permanently protected and that are dedicated to a public entity.
Energy efficiency: Using the Minnesota Greenstar Program, develop energy efficient and Greenstar
rated projects and buildings. CreditA conservation bonus will be given when the developer utilizes the
program to create a ?theme? in a development and uses the Greenstar and conservation principles in
marketing the project.
Historic Preservation: Identifying and protecting through permanent means, any historically
significant areas on a specific site. Examples include protecting an archaeologically significant area,
restoring a historical barn, or preserving an important trail. If historical preservation is proposed as a
conservation principle, the city?s Historical Preservation Commission shall review and provide
recommendations to the City Council regarding this principle. To reinforce the historical quality, a
signage plan shall be included to clearly communicate the historical significance of the area or artifact.
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LEED certified buildings/development (3 Practices per structure): A national set of standards for
buildings and neighborhoods that focuses on the principles of green building , smart growth,
sustainability and healthy living. The LEED for Neighborhood Development Rating System provides
independent, third-party verification that a development's location and design meet accepted high levels
of environmentally responsible, sustainable development. CreditA conservation bonus will be given for
a minimum of 3 practices in the LEED standards certification criteria. The conservation bonus shall only
be given if the LEED standards are applied to all structures throughout a development. Developers are
encouraged to seek LEED certification.
Low Impact Development (LID): An ecologically friendly approach to site development and storm
water management that aims to mitigate development impacts to land, water and air. The approach
emphasizes the integration of site design and planning techniques that conserve the natural systems and
hydrologic functions of a site. In all cases, the developer must minimize the impervious surface coverage
to achieve low impact development, and must be a minimum of 5% below the 30% coverage standard
allowed. This must be accomplished in conjunction with other LID techniques to achieve this principle. In
order to achieve this principle the developer must demonstrate how they will achieve these principles.
For example, number and quantity of rain gardens, the use of porous pavement, reduction of impervious
surface and road widths.
Preserve and Establish Natural Area Greenways: The dedication, maintenance or management of
an area identified on the City?s Natural Areas Greenway map. The Natural Area Greenway is defined as
large contiguous areas of natural habitat that cross ownership boundaries.
Vista shed/corridor preservation: A site plan or development pattern that is designed specifically to
protect an area on or near the development site that is viewed as integral to protecting the sense of
place, whether the features in the vista are cultural, historical or natural or whether they are viewed from
the street or within the development site.
Sec. 44-129 Application Requirements and Procedures.
The developer shall follow the steps outlined below as part of the development review process. The
developer shall be required to review the contents of this ordinance and prepare a plan consisting of
written and visual documents to support the proposed development.
(a)The developer shall review this ordinance and available natural resource data. The intent
is to establish the property?s ecological connections both within Maplewood and as part of the
regional ecological system. If the developer chooses not to use a conservation approach the
developer may develop at the base entitlement of one (1) unit per two (2) acres of land and skip
to step e. If the developer is interested in additional units and smaller lot sizes, then the
developer shall follow steps b-e.
(b)The developer shall prepare and submit a natural resources evaluation of the site,
including all of the following elements, this step is in preparation for meeting with the City Planner
and should be completed prior to developing a concept plan:
1)Tree survey, including all significant individual trees greater than 6 inches in
diameter, and stands of trees, identifying tree species and size.
2)Wetland inventory, including delineation reports; and MnRAM verification
3)Topographic survey indicating existing drainage patterns. This shall include one
foot (1?) contours for steep slope areas to better understand where the top and bottom of
the slopes are for preservation and placement
(c)The developer shall set up a meeting with the City Planner to discuss and establish the
intent and goal for the subdivision. The process shall include a discussion regarding the
appropriate conservation principles as identified in Table 44-128.1 for the specific site and shall
be based on the preliminary natural resource information collected in step (b). The principles
utilized to achieve higher densities on a site must be approved reviewed and recommended by
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the City Staff, Planning Commission and approved by the City Council. The conservation
principles and corresponding conservation bonuses are shown in table 44-130.1
(d)The developer shall create a Concept Plan that includes the following information:
1)A base yield plan, which demonstrates the number of allowed lots as determined
by the base entitlement of one unit per two acres.
2)A description of the conservation principles that are used and the corresponding
conservation bonus and unit count as the developer understands it. This shall also
include information and data that supports how the concept plan addresses the
conservation principle and how the plan meets and exceeds the standards of the City?s
existing natural resource ordinances.
3)A graphic that demonstrates generally how the lots would be laid out and the unit
types proposed as part of the development.
4)A narrative that describes the conservation principles used in the concept plan and
supporting data demonstrating how the concept meets the standards of existing
ordinances, and data demonstrating how the concept plan exceeds them.
5)The developer shall submit, with their concept plans, data and reports related to
the conservation principles performed by a reputable ecologist or ecological firm. The City
shall reserve the right, if needed, to hire their own ecological expert at the cost of the
developer to verify and further understand the plans submitted by the Applicant.
6)Submit twenty (20) copies of items 1 through 4 for informal or non-binding
comments by City Staff, Planning Commission and City Council. Each body will provide
feedback and recommendations to the Developer so that they understand the changes
they need to make moving forward to the preliminary plat. It will be up to the City Council
to make the final decision with respect to the implementation of the Conservation
Principles and final density of a project.
(e)After the concept plan review, the developer shall take and integrate the
recommendations and prepare a preliminary plat and final plat submittal in accordance with
section 34-5 of the subdivision ordinance.
(f)A full developer?s agreement as well as any necessary agreements or documents that
document the conservation principles and how they will be upheld will be required as a part of
any final plat approval. This shall also include, if applicable, any dedication or transfer of property
for the purpose of permanent conservation shall be completed prior to final plat approval or the
issuance of any building permit.
Sec. 44-130 Conservation Bonus Standards
The following conservation bonuses shall be rewarded based on the number of conservation
principles (as identified in Table 44-128.1) integrated within a development. The conservation principles
and their application must be agreed to by both the developer and the city.
(a)A conservation bonus is defined as the additional allotment of a lot or lots as determined
by the number of conservation principles met. Conservation bonus is also commonly referred to
as a density bonus.
(b)The units obtained through the conservation bonus calculation shall always be rounded
down to the nearest whole number.
(c)The density and number of units shall be calculated on a net area basis. Net density shall
be defined as the number of dwelling units per acre exclusive of arterial streets and right of ways,
steep slopes (in excess of 18%), wetlands and water features, and other publicly dedicated
improvements such as parks.
Table 44-130.1 Conservation Bonus Allotment for Conservation Principles
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The following table identifies the baseline entitlement for all property zoned R-1R of 0.5 Units per
acre. All conservation bonuses are cumulative and the percentage bonus calculated as such.
DensityNumber of Conservation bonus (Housing Number of Lots on a
RangeConservationUnits)10 Acre Site (Example)
Principles
Tier05 Lots
None ? base entitlement of 2
1:1Acre Lots7 lots
0.5 ?250%10 lots
1.5
100%
Tier316 lots
-
2:450%24 lots
1.6 ?5100%32 lots
3.5
Tier6-36 lots
3:7*20%43 lots
3.6 ?
4.3
The asterisk in Table 44-130.1 denotes a mandatory conservation principle of protecting fifty percent
(50%) of a proposed project in open space. A management plan for all protected open space shall be
required to achieve final plat approval. Potential options include management by a Homeowners
Association, dedicated to a public use or interested agency.
The City Council approved the first reading of this ordinance on February 9, 2009.
The City Council approved the second reading of this ordinance on February 23, 2009.
_______________________________
Mayor
Attest:
________________________________
Seconded by Councilmember Nephew. Ayes ? All
Absent ? Councilmember Hjelle
The motion passed.
Councilmember Rossbach moved to approve the Zoning Map Change Resolution.
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ZONING MAP CHANGE RESOLUTION 09-02-143
WHEREAS, the City of Maplewood has requested a change to the city?s zoning map from Farm
(f) to Rural Conservation Dwelling District (r1-r).
WHEREAS, this change applies to the Highwood and Carver Ridge areas in the City of
Maplewood, Minnesota.
WHEREAS, the change applies to the following properties:
Properties are located west of Interstate 494, south of Carver Avenue; and east of Interstate 494
near and south of the Fish Creek Regional County Open Space; including the following:
Street
Parcel ID Street
Number
2428222400070STERLING ST S
2428222400121435STERLING ST S
2428224200021450STERLING ST S
2428223100140STERLING ST S
2428222300112268CARVER AVE E
2428222300100CARVER AVE E
2428222300060UNASSIGNED
2428222300122272CARVER AVE E
2428222300042316CARVER AVE E
2428222300072308CARVER AVE E
2428222300082300CARVER AVE E
2428222300092284CARVER AVE E
2428222300050UNASSIGNED
2428222400111399STERLING ST S
2428223100131447STERLING ST S
2428223100070HENRY LN S
2428221100041315CENTURY AVE S
2428221200072595CARVER AVE E
2428222400092460CARVER AVE E
2428222400052390CARVER AVE E
2428222300132344CARVER AVE E
2428222300022330CARVER AVE E
2428222300032322CARVER AVE E
2428224200041486STERLING ST S
2428224200051490STERLING ST S
2428224200061494STERLING ST S
2428221200110CARVER AVE E
2428221200142575CARVER AVE
2428221200162591CARVER AVE E
2428221200020CARVER AVE E
2428221400071325CENTURY AVE S
2428222400022466CARVER AVE E
2428221400092717CARVER AVE E
2428221400080CARVER AVE E
2428221400100CARVER AVE E
2428221100020CARVER AVE E
2428224200091460STERLING ST S
2428224200101480STERLING ST S
2428221400122720CARVER AVE
2428221200172511CARVER AVE E
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WHEREAS, the history of this change is as follows:
1. On January 20, 2009, the planning commission held a public hearing. City staff published a notice
in the Maplewood Review and sent notices to the surrounding property owners. The planning
commission conducted the public hearing whereby all public present were given a chance to
speak and present written statements. The planning commission recommended that the city
council approve the rezoning change.
2. On February 9, 2009 and February 23, 2009, the city council also considered reports and
recommendations from the city staff and the planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described
change in the zoning map for the following reasons:
1. The proposed change is consistent with the spirit, purpose and intent of the zoning code.
2. The proposed change will not substantially injure or detract from the use of neighboring property
or from the character of the neighborhood, and that the use of the property adjacent to the area
included in the proposed change or plan is adequately safeguarded.
3. The proposed change will serve the best interests and conveniences of the community, where
applicable, and the public welfare.
4. The proposed change would have no negative effect upon the logical, efficient, and economical
extension of public services and facilities, such as public water, sewers, police and fire protection
and schools.
The Maplewood City Council adopted this resolution on February 23, 2009.
Seconded by Councilmember Nephew. Ayes ? All
Absent ? Councilmember Hjelle
Nay
? councilmember Juenemann
The motion passed.
Council took a recess at 8:40 p.m.
Council resumed the meet at 8:55 p.m.
3. Report on Request for Retaining Wall at North End of Clarence Street (Tabled from
February 9, 2009.)
a. Acting City Manager, Public Works Director, Chuck Ahl gave the report.
(No action is required for this agenda item)
b. Acting Public Works Director, Michael Thompson answered questions of the
council.
1. Ralph and Veronica Sletten, 2747 Clarence Street North, Maplewood, spoke via
telephone conference.
2. Elizabeth Sletten, 2747 Clarence Street North, Maplewood addressed the council.
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Councilmember Hjelle returned to the council meeting at 9:17 p.m.
L. NEW BUSINESS
1. County Road D Improvements (McKnight to Lydia), City Project 08-20, Resolution
Accepting Report and Calling a Public Hearing.
a. Acting Public Works Director, Michael Thompson gave the presentation.
Councilmember Rossbach moved to approve the Resolution Accepting The Report and Calling
for a Public Hearing for 7:00 p.m., Monday, March 9, 2009, for the County Road D Street
Improvements, City Project 08-20.
RESOLUTION 09-02-133
ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to resolution of the council adopted January 12, 2009, a report has
been prepared by the city engineering division with reference to the improvement of County Road
D Street Improvements, City Project 08-20, and this report was received by the council on
February 23, 2009, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The council will consider the County Road D Street Improvements in accordance
with the report and the assessment of abutting property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the
improvement of $1,780,137.
th
2. A public hearing shall be held on such proposed improvement on the 9 day of
March, 2009 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and
published notice of such hearing and improvement as required by law.
rd
Approved this 23 day of February 2009.
Seconded by Councilmember Nephew. Ayes ? All
The motion passed.
2. Stillwater Road/Hwy 5 Improvements (Lakewood to Century), City Project 09-04,
Resolution Ordering Preparation Of Feasibility Study.
a. Acting Public Works Director, Michael Thompson gave the presentation.
b. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the
council.
i. John O?Fallin, 2670 Stillwater Road, Maplewood addressed and answered
questions of the council.
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Councilmember Nephew moved to approve the Resolution Ordering the Preparation of the
Feasibility Study for the Stillwater Road/HWY 5 Improvements, City Project 09-04.
RESOLUTION 09-02-134
ORDERING PREPARATION OF A FEASIBILITY STUDY
WHEREAS, it is proposed to make improvements to Stillwater Road/HWY 5, City Project
09-04 and to assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
That the proposed improvement be referred to the city?s consultant, Kimley-Horn and
Associates, Inc., for study and it is instructed to report to the council with all convenient speed
advising the council in a preliminary way as to whether the proposed improvement is necessary,
cost effective and feasible and as to whether it should best be made as proposed or in connection
with some other improvement, and the estimated cost of the improvement as recommended.
FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this
feasibility report.
rd
Approved this 23 day of February 2009.
Seconded by Councilmember Juenemann. Ayes ? All
The motion passed.
3. Clarification Of Historical Preservation Commission Term Limits and Consideration
Of Re-Appointment of Existing Commissioners.
a. Parks and Community Development Director, DuWayne Konewko gave the report.
Councilmember Juenemann moved to approve Reappointing the following Historical Preservation
Commissioners to two and three year terms as follows:
CommissionerNew Term Ending
Robert Creager 12-31-2011
Richard Currie 12-31-2011
Lucille Aurelius 12-31-2011
Ron Cockriel 12-31-2010
Al Galbraith 12-31-2010
Peter Boulay 12-31-2010
Seconded by Councilmember Rossbach. Ayes ? All
The motion passed.
4. Employment Contract:
a. Approval of Employment Contract With Public Works Director Charles Ahl
Mayor Longrie moved to table the Employment Contract for Chuck Ahl as the Public Works
Director since the contract for Mr. Antonen failed to pass.
Seconded by Councilmember Nephew. Ayes ?Mayor Longrie,
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Councilmembers Hjelle,
Nephew
Nays
? Councilmembers Juenemann,
& Rossbach
The motion to table passed.
M. CONSENT AGENDA
1. Councilmember Hjelle moved to approve items 1-11.
Seconded by Councilmember Juenemann. Ayes ? All
The motion passed.
Acting City Manager said there was an accounting error in the Approval of Claims. The Grand
Total should be $6,022,291.71 not $9,172,291.71 as shown in the staff report. The correction has
been made and will be made in the staff report and on the website.
1.Approval of Claims.
Councilmember Hjelle moved Approval of Claims.
ACCOUNTS PAYABLE:
$ 265,114.45 Checks # 77630 thru # 77695
$ 4,811,458.00 Disbursements via debits to checking account
Dated 02/02/09 thru 02/06/09
$ 98,289.48 Checks # 77696 thru # 77733
Dated 02/10/09 thru 02/17/09
$ 3,500,063.62 Disbursements via debits to checking account
dated 02/06/09 thru 02/13/09
__________________
$ 5,524,925.55 Total Accounts Payable
PAYROLL
$ 493,880.49 Payroll Checks and Direct Deposits #1006748 thru 1006801
Dated 02/06/09
$ 3,485.67 Payroll Deduction check #1006802 thru #1006803
dated 02/06/09
___________________
$ 497,366.16 Total Payroll
$ 6,022,291.71 GRAND TOTAL
Seconded by Councilmember Juenemann. Ayes ? All
The motion passed.
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2.Temporary Gambling Permit For Knights Of Columbus Council #4145.
Councilmember Hjelle moved to approve the Temporary Gambling Permit For Knights Of
Columbus Council #4145.
RESOLUTION 09-02-135
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary premises permit for lawful gambling is approved for the Knights of Columbus Council
4145, 3722 Centerville Road, Vadnais Heights to be used on April 29, 2009 at Gulden?s
Restaurant, 2999 Highway 61.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Juenemann. Ayes ? All
The motion passed.
3.Temporary Gambling Permit For Church Of The Presentation Of the Blessed Virgin Mary.
Councilmember Hjelle moved to approve the Temporary Gambling Permit For Church Of The
Presentation Of the Blessed Virgin Mary.
RESOLUTION 09-02-136
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary premises permit for lawful gambling on May 2, 2009 and May 3, 2009 is approved for
the Church of the Presentation of the Blessed Virgin Mary (BVM), 1725 Kennard Street,
Maplewood.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Juenemann. Ayes ? All
The motion passed.
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4.Request Approval Of A Joint Powers Agreement With St. Paul Fire Regarding Computer
Aided Dispatch.
Councilmember Hjelle moved to approve the Request Approval Of A Joint Powers Agreement
With St. Paul Fire Regarding Computer Aided Dispatch.
Seconded by Councilmember Juenemann. Ayes ? All
The motion passed.
5.Resolution To Amend Retiree Health Savings Plan For Non-Union And Confidential &
Supervisory Assn. Employees.
Councilmember Hjelle moved to approve the Resolution To Amend Retiree Health Savings Plan
For Non-Union And Confidential & Supervisory Assn. Employees
RESOLUTION 09-02-137 AMENDING A
VANTAGECARE RETIREMENT HEALTH SAVINGS (RHS) PLAN
Plan Number: 800183
Name of Employer: City of Maplewood State: Minnesota
Resolution of the above-named Employer (the ?Employer?):
WHEREAS, the employer has employees rendering valuable services and
WHEREAS, the amendment of its existing retiree health savings plan for such employees
services the interested of the Employer and Employees.
NOW, THEREFORE BE IT RESOLVED, that the Employer hereby amends and restates the Plan
as outlined in the attached VantageCare Retirement Health Savings (RHS) Plan Adoption
Agreement Amendment and Plan Document.
I, Karen Guilfoile, Clerk of the City of Maplewood, do hereby certify that the foregoing resolution
was duly passed and adopted at a regular meeting thereof assembled this 23 day of February,
2009, by the Maplewood City Council.
City Clerk: __________________________________
RHS PLAN FOR MAPLEWOOD NON-UNION
AND CONFIDENTIAL & SUPERVISORY ASSOCIATION EMPLOYEES
1. Participant and benefit eligibility criteria: Must be full-time employee, no minimum or
maximum age and no years of service requirement.
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2. Benefits will be limited to insurance premiums only (health, dental, vision and long-term care
premiums, Medicare Part B, Medicare Part D, Medicare supplements and other prescription drug
insurance premiums).
3. The RHS plan will be funded by severance pay as follows:
a. 100% of eligible severance pay for sick leave and deferred sick leave would be deposited into the
RHS plan if the employee is age 50 or above at the time of separation from service.
b. 100% of accrued annual leave and personal holidays would be deposited into the RHS plan if the
employee?s balance is at least 80 hours at the time of separation from service and the employee
is at least age 50. If under 80 hours or under age 50, nothing would go in.
c. 100% of accrued vacation and personal holidays would be deposited into the RHS plan if the
employee is at least age 50 and their vacation balance is at lease 80 hours at the time of
separation from service. If under 80 hours or age 50, nothing would go in.
4. The RHS plan will be funded with annual deposits as follows:
a. Employees who are eligible for annual leave and are at least age 50, will have the cash value of
16 hours of annual accrued but unused annual leave deposited into the RHS plan if the annual
leave balance is at least 240 hours on the last payroll in December. In addition, there would be
an annual deposit of the cash value of all hours over 300 hours - as of the last payroll in
December. (Under the first part of this provision, if an employee uses all of their annual accrual in
a particular year, nothing will go into the plan that year. If they use all but 10 hours, the 10 would
go in.)
b. Employees that have a vacation balance of 160 or more hours on the last payroll in December,
and are at least age 45, will have the cash value of 16 hours of annual accrued but unused
vacation deposited into the RHS plan. In addition, employees of any age will have the cash value
of all vacation hours in excess of the carryover limit (1.5 times annual accrual) deposited into the
RHS plan. (If an employee uses all the vacation they earn that year or their balance did not
exceed the carryover limit, nothing would go in.)
c. All employees will have the cash value of all personal holiday hours unused as of December 31
deposited into the RHS plan.
Seconded by Councilmember Juenemann. Ayes ? All
The motion passed.
6.Frost/TH 61 Intersection Improvements, Project 07-30, Resolution Accepting State Aid
Advancement Funds. Requesting an advance of $406,120 to our Municipal State Aid
account.
Councilmember Hjelle moved to approve Frost/TH 61 Intersection Improvements, Project 07-30,
Resolution Accepting State Aid Advancement Funds. Requesting an advance of $406,120 to our
Municipal State Aid account.
RESOLUTION 09-02-138
MUNICIPAL STATE AID STREET FUNDS ADVANCE RESOLUTION
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WHEREAS, the Municipality of Maplewood is planning to implement the Municipal State
Aid Street Project in 2009 which will require State Aid funds in excess of those available in its
State Aid Construction Account, and
WHEREAS, said municipality is prepared to proceed with the construction of said projects
through the use of an advance from the Municipal State Aid Street Fund to supplement the
available funds in their State Aid Construction Account, and
WHEREAS, the advance is based on the following determination of estimated expenditures:
Account Balance as of February 12, 2009: $ 0
Less estimated disbursements for:
Project 138-010-013
Project 138-020-035
Project 138-151-001
Total Advancement Amount: $ 406,120
WHEREAS, repayment of the funds so advanced will be made in accordance with the
provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500,
Subp. 10b, and
WHEREAS, the Municipality acknowledges advance funds are released on a first-come-
first-serve basis and this resolution does not guarantee the availability of funds.
NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is
hereby requested to approve this advance for financing approved Municipal State Aid Street
Projects of the Municipality of Maplewood in an amount up to $406,120. I hereby authorize
repayments from subsequent accruals to the Municipal State Aid Street Construction Account of
said Municipality in accordance with the schedule herein indicated:
Repayment from entire future year allocations until fully repaid
I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to
and adopted by the Municipality of Maplewood, County of Ramsey, State of Minnesota, at a duly
authorized Municipal Council Meeting held in the Municipality of Maplewood, Minnesota on the
rd
23 day of February, 2009, as disclosed by the records of said Municipality on file and of record
in the office.
Municipality of Maplewood ______________________________
Municipal Clerk
Seconded by Councilmember Juenemann. Ayes ? All
The motion passed.
7.Brookview Area Street Improvements, Project 07-01, Resolution Approving Final payment
And Acceptance of Project.
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Councilmember Hjelle moved to approve the Brookview Area Street Improvements, Project 07-01,
Resolution Approving Final payment And Acceptance of Project.
RESOLUTION 09-02-139
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Brookview Area Street Improvements, City Project 07-01, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that City Project 07-01 is complete and maintenance of these improvements is
accepted by the city; and the final construction cost is $1,865,121.89. Final payment to Palda
and Sons and the release of any retainage or escrow is hereby authorized.
rd
Approved this 23 day of February 2009.
Seconded by Councilmember Juenemann. Ayes ? All
The motion passed.
8.Upper Afton Road Improvements, Project 07-27, Resolution Approving Final Payment And
Acceptance Of Project.
Councilmember Hjelle moved to approve the Upper Afton Road Improvements, Project 07-27,
Resolution Approving Final Payment And Acceptance Of Project.
RESOLUTION 09-02-140
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
WHEREAS, the City Engineer for the City of Maplewood has determined that the Upper
Afton Road Improvements, City Project 07-27, is complete and recommends acceptance of the
project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that City Project 07-27 is complete and maintenance of these improvements is
accepted by the city; and the final construction cost is $614,422.49. Final payment to T.A.
Schifsky and Sons and the release of any retainage or escrow is hereby authorized.
rd
Approved this 23 day of February 2009.
Seconded by Councilmember Juenemann. Ayes ? All
The motion passed.
9.Resolution Of Support For Common Bond Communities HOME Grant Request.
Councilmember Hjelle moved to approve the Resolution Of Support For Common Bond
Communities HOME Grant Request.
RESOLUTION 09-02-141 OF SUPPORT
OF COMMONBOND?S REQUEST FOR HOME GRANT FUNDING
WHEREAS, CommonBond Communities are applying for HOME Grant Funding through Ramsey
County for their proposed 40-unit senior?s-housing apartment facility;
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WHEREAS, the location of this proposed development site at the southwest corner of Benet Road
and Monastery Way and legally described as:
Lot 1, Block 2, Century Trails Commons
WHEREAS, the City of Maplewood approved a conditional use permit for a planned unit
development on May 14, 2007 which included CommonBond Communities proposed 40-unit apartment
complex for seniors;
WHEREAS, this request for funding requires support from the City of Maplewood;
NOW, THEREFORE, BE IT RESOLVED that the city council expresses their support of
CommonBond Communities request for HOME grant funding through Ramsey County for their proposed
40-unit senior housing apartment facility.
The Maplewood City Council approved this resolution on February 23, 2009.
Seconded by Councilmember Juenemann. Ayes ? All
The motion passed.
10.Mn/DOT I-494 Expansion, State Project 8285-93; assoc 8285-94 Project 09-02, Consider
Calling A Public Hearing for 7 p.m. March 23, 2009.
Councilmember Hjelle moved to approve Mn/DOT I-494 Expansion, State Project 8285-93; assoc
8285-94 Project 09-02, Consider Calling A Public Hearing for 7 p.m. March 23, 2009.
Seconded by Councilmember Juenemann. Ayes ? All
The motion passed.
11.CarMax/Mogren Addition Improvements, Project 06-17, Resolution Approving Final
Payment And Acceptance Of Project.
Councilmember Hjelle moved to approve CarMax/Mogren Addition Improvements, Project 06-17,
Resolution Approving Final Payment And Acceptance Of Project.
RESOLUTION 09-02-142
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
WHEREAS, the City Engineer for the City of Maplewood has determined that the
CarMax/Mogren Addition Improvements, City Project 06-17, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that City Project 06-17 is complete and maintenance of these improvements is
accepted by the city; and the final construction cost is $2,379,770.25. Final payment to
Frattalone Companies and the release of any retainage or escrow is hereby authorized.
rd
Approved this 23 day of February 2009.
Seconded by Councilmember Juenemann. Ayes ? All
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The motion passed.
N. AWARD OF BIDS
1. Award Of Bid To Refurbish One Ambulance.
a. Acting City Manager, Public Works Director, Chuck Ahl gave the report.
Councilmember Hjelle moved to approve the Award of Bid to Road Rescue in the amount of
$94,580 To Refurbish One Ambulance.
Seconded by Councilmember Juenemann. Ayes ? All
The motion passed.
2. Approve Purchase Of Vehicles And Truck Body Equipment.
a. Acting Public Works Director, Michael Thompson gave the report.
Councilmember Hjelle moved to approve the Purchase of Vehicles And Truck Body Equipment.
Entering into State Contract 440160 with Nelson auto Center for the purchase of three 2009 F-
550 truck chassis for $106,720.70 and State Contract 439381 with Aspen Equipment for the
purchase of three (3) truck bodies for $97,488.67. It is also recommended that the three old
trucks be disposed of at state auction with the proceeds going to the fleet management fund.
Seconded by Councilmember Juenemann. Ayes ? Councilmembers Hjelle,
Juenemann, Nephew
& Rossbach
Nay
? Mayor Longrie
The motion passed.
G. ADMINISTRATIVE PRESENTATIONS
(moved to the end of the meeting)
1. 60-Day Review of Stargate Dance Club
? Chief Thomalla
Councilmember Nephew moved to accept Maplewood Police Chief, Dave Thomalla?s report for
the Stargate Dance Club.
Seconded by Councilmember Hjelle. Ayes ? All
The motion passed.
2. Report on 2009 Budget Issues Within Community Development Department
a. Acting City Manager, Public Works Director Chuck Ahl gave the report.
No action needed.
Councilmember Juenemann moved to extend the city council meeting past the curfew time to
hear agenda item G3. and H9.
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Seconded by Councilmember Nephew. Ayes ? Councilmembers Hjelle,
Juenemann, Nephew
& Rossbach
Nay ? Mayor Longrie
The motion passed.
3. Notice of Council ? Manager Work Session on March 2, 2009, (5-8 p.m.) to Review
Conservation Easements and Wetland Ordinance
a. Acting City Manager, Public Works Director, Chuck Ahl spoke.
H. COUNCIL PRESENTATIONS
(Moved to the end of the meeting)
D & D Towing going out of business.
a. Acting City Manager, Public Works Director, Chuck Ahl reported to the council.
1. Dean Mathison, owner of D & D Towing addressed and answered questions of the
council.
2. Ron Gardas, Owner of Twin Cities Transport & Recovery addressed the council.
O. VISITOR PRESENTATIONS ? PART II
None.
P. ADJOURNMENT
Mayor Longrie adjourned the meeting at 11:20 p.m.
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Memorandum
Agenda Item G -2
To:
Acting City Manager
From:
Finance Director
Date:
February 26, 2009
Re:
Certificate of Achievement for Excellence in Financial Reporting awarded for
2007 Comprehensive Annual Financial Report (CAFR)
On behalf of all of the staff in the Finance Department, I am pleased to announce that
the Government Finance Officers Association (GFOA) has awarded the City of
Maplewood the Certificate of Achievement for Excellence in Financial Reporting for its
2007 CAFR.
Attached are the news release prepared by the GFOA and the certificate issued to the
City of Maplewood.
The continued receipt of this award is a tribute to the staff of the Finance Department for
their hard work and dedication. It is also a tribute to our auditors from HLB Tautges
Redpath for their assistance.
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AGENDA REPORT
TO: City Council
FROM: Diana Longrie, Mayor
SUBJECT: Announcement of Appointment to First Tier Suburbs
Council for National League of Cities
DATE: February 17, 2009
INTRODUCTION
The Mayor is proud to announce her appointment to the First Tier Suburb
Council for the National League of Cities. She has provided the brochure and
leadership class descriptions.
Attachments
Email Notification of Appointment to the FTS Council
National League of Cities Congressional City Conference Brochure
Registration Form
Leadership Training Seminars
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From: Christy McFarland [mailto:Brennan@nlc.org]
Sent: Fri 1/30/2009 3:55 PM
To: A. Keith McDonald; A. Keith McDonald II; Barbara Staggs; Barbara Staggs II; Carl Diedrich; Carol
Beckler; Catherine L. Spain; Charlina Watson; Cheryl Wollin; Christy McFarland; Daniel Pocek; Daniel
Pocek II; Danita Love; Diana Longrie; Donald Fracassi; Donald Mulrine; Douglas Athas; Edward Schock;
Gerry Biedenstein; Harold Dielmann; James Taylor; Jeff Jenks; Jim Woodward; Kathleen Novak; Kathleen
Novak II; Laura McConwell; Laura McConwell II; Laura McConwell III; Myron Frasier; Robert McGarvey;
Scott Cannon; Scott Cannon II; Steve Byington
Subject: 2009 FTS Council Steering Committee Appointment
January30,2009
To:MembersoftheFirstTierSuburbsCouncilSteeringCommittee
From:ChristyMcFarland,NLCStaff
Subject:2009MembershipAppointment
IamverypleasedtoinformyouthatNLCPresidentKathleenNovak,NorthGlenn,Colorado,has
appointedyouamemberoftheFirstTierSuburbsCouncil(FTS)SteeringCommitteefor
2009.Congratulations!YourexperienceandcommitmentwillbringgreatcredittotheNationalLeague
ofCities.Yourtermbeginswiththereceiptofthisletterandconcludesattheadjournmentofthe2009
CongressofCitiesinSanAntonio,TexasinNovember.
TheFTSCouncilsteeringcommitteewillconveneinMarchandNovemberduringE>??annual
conferencesandoncemidyear.DuringtheupcomingCongressionalCityConferenceinWashington,
D.C.,theFTSCouncilSteeringCommitteewillmeetonMonday,March16from7:30a.m.?9:00a.m.,as
wellasinconjunctionwiththefullFTSCouncilonMonday,March16from10:45a.m.?12:15p.m.More
detailsandagendamaterialswillfollowinthecomingweeks.
Your2009leadershipteamincludesChairLauraMcConwell,mayor,Mission,Kansas;ViceChairDoug
Athas,councilmember,Garland,Texas;andViceChairDanitaLove,councilmember,HighlandHills,Ohio.
Ifyouhaveanyquestions,pleasecontactmeat(202)6263036ormcfarland@nlc.org.Ifforanyreason
youneedaletterdirectlyfromMayorNovakconfirmingyourappointment,pleaseletmeknowandIwill
provideonetoyouassoonaspossible.Again,congratulations.Thisisgoingtobeanexcitingyearand
IlookforwardtoseeingyouinWashington.
Attached:2009FirstTierSuburbsCouncilSteeringCommitteeroster
&KULVWLDQD0F)DUODQG
Research Manager, Center for Policy and Research
National League of Cities
1301 Pennsylvania Avenue, NW, Suite 550
Washington, DC 20004
P: (202) 626-3036
F: (202) 626-3043
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1EVVMSXX;EVHQER4EVOz;EWLMRKXSR('z1EVGL z%HZERGI6IKMWXVEXMSR(IEHPMRI *IFVYEV]
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* LEADERSHIP TRAINING INSTITUTE SEMINARS Agenda Item H6
NLC CONGRESSIONAL CITY CONFERENCE Attachment
March 14-18, 20098
L01: Who Said Hiring and Keeping a
Great City Manager Would Be Easy?
9:00 am - 5:00 pm
Registration Fee: $175
Competency: Competent Practitioner
As today's baby boomers retire or go on to
other cazeers, younger or alternative
managers will become more prevalent and
in demand. Leam how to spot the rising
stazs and the crossover contributors in your
talent pool. Explore the chazacteristics and
attributes that constitute a great city
manager and how to find, attract and
retain city managers. Hiring and evaluating
your City Manager is probably the most
important role that an elected official must
do. How should a performance evaluation
process work and what should you expect
from it? Leam effective practices that
make for successful hires along with
practical techniques for assessing
performance. Once you have attracted and
selected a great city manager, then you have
to keep them. Leam how to motivate,
monitor and maintain connectedness
between the mayor, city council members
and the city manager.
Instructors:
Mike Conduff, President & CEO, The
Elim Group, Denton, TX; Jim Hunt,
Councilmember, Clarksburg, WV
L02: Why Resilient Leaders Succeed
Where Others Fail
9:00 am - 5:00 pm
Registration Fee: $175
Competency: Cornerstone
Although education, experience and
training aze an essential foundation for
local elected leaders, the most successful
leaders have established a resilient thinking
style. Explore personal leadership growth
and development in the field of `Positive
Psychology.' Identify the specific chazacter
traits that set resilient leaders apazt from
others. Challenges come from pressures to
be efficient budget constraints, reductions
in staff and disagreement amongst the
council. Local elected leaders must develop
the ability to effectively "bounce back"
from failures, loss and other obstacles.
Leam to identify the five levels of resiliency
necessary to be a flexible and adaptable
leader and local city official.
Instructors:
Brian Peters PhD and Shannon Peters
PhD, Senior Managers, TACT
Consulting, Bethesda, MD
L03: Building Community Partner
Connections and Measuring Your
Success
9:00 am - 12:00 pm
Registration Fee: $115
Competency: Collaborator
As community leaders, you know the
importance of identifying needs and
responding to current demands. True
economic development comes from
knowing what drives your community. The
challenge for local elected leaders is to
identify the skills of the local workforce,
the needs of employers and the resources
provided by local schools and colleges as a
training source. Now more than ever, it is
up to local elected leaders to take on
economic issues and find solutions that
best fit their community. Implementing
new programs, creating paztnerships with
the key players and measuring your success
aze a few ways in which communities can
jumpstart local economic development.
Leam how business and labor trends can
help you identify what today's workforce
needs and how these trends are impacting
your community. Leam how to setup
programs with measurable goals and
objectives that will benefit everyone in your
community.
Instructor:
Dr. Anna Graf Williams, Senior Partner,
Learnovation LLC, Fishers, IN
L04: Leadership That Matters:
Effective Practices for Local
Officials
9:00 am - 12:00 pm
Registration Fee: $115
Competency: Cornerstone
As a leader it is important to study your
communicative behavior, the behavior of
others, and to analyze hidden anxieties and
resistances that often frustrate effective
leadership and authority. Explore roles,
mindsets, attitudes and patterns that often
block leadership that is best for the group
and the community overall. Utilize the
B.A.R.R.T. method to identify the
interdependence of Boundaries, Authority,
Roles, Rank and Tasks within your
leadership ability. Once we aze able to
identify what prevents us from leading to
the best of our ability we will be able to
identify opportunities for those who have a
high leadership potential and develop that
capacity.
Instructors:
Omowale Elson, PhD and Laura Dorsey-
Elson, PhD, Managing Partners, Elson
Consulting, Severn, MD
L05: Community Change and the
New Economy: A Best Practice
Approach
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Catalyst
Based on two-yeaz best practices reseazch,
explore how communities aze transitioning
from old economy attitudes to new
economy strategies. In the past the
currency for growth was attracting
manufacturing firms with significant plant
capacity. As a result economic success was
often found in places where it was cheap to
do business. In today's economy, thriving
communities aze places where quality of
life, access to amenities, tolerance,
diversity, innovation and a culture of
sustainability aze readily available. Talented
people want to live and work in
communities that offer these attributes and
local leaders must learn how to reposition
local assets to attract the best people. Leam
how communities aze placing a greater
emphasis on entrepreneurship and discuss
how local leaders can support
entrepreneurial strategies in your
community.
Instructor:
David Ivan, Community and Economic
Development Specialist, Michigan
State University, St. Johns, MI
L06: The Rogue Council Member
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Collaborator
There they go again! Off on a tangent and
seemingly uncontrollable! Does your city
have a council member that doesn't buy
into the concept of "team". Understand
what consensus means, and how you get
there constructively with a rogue council
member. Discover ways to manage the
situation to benefit everyone. Leam how to
shift energy from within the council to the
council's agenda. Find out why they aze
doing what they do and what you can do to
keep your sanity when they aze "doing it
again".
Instructor:
Jeanne Harris, Councilmember,
Vancouver, WA
L07: Green Cities: Ensuring
Community Sustainability
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Competent Practitioner
Cities aze much more than blocks of
cement howling air-conditioners dripping
onto sidewalks, and pot-holed streets with
polluting traffic. They aze becoming the
green icons of the future; a commingled
universe of pazks, walkways, azt & culture,
with environmentally awaze residents and
businesses. Indeed, some of the most
progressive, and even "green," places in the
world aze in the heazts of our cities. How
green is your community? Explore exciting
innovative tools that you can use for
outreach to educate and enable your
residents to engage azound improved
environmental infrastructure and quality of
life in your community. Leam how to
make your community a great place to live,
work and play "green." Discover and
expand your set of resources to help create
amore sustainable community.
Instructor:
Sara Pesek, Director, Environmental
Finance Center, Syracuse University,
Syracuse, NY
L08: The Dynamics of Critical
Conversations
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Communicator
Lets face it we all have `those'
conversations that we want to avoid. While
avoidance can be used as a tactic, in reality
it becomes a bazrier since the issue never
really gets resolved. Understanding the
dynamics of conversations teaches
individuals from different backgrounds
how to willingly and effectively shine the
light on tough issues. Learn how to discuss
your concerns, maximize synergy and
create broad community alignment.
Improve your ability to stay focused on
what you really want. Learning your
communication style and knowing when to
step out aze just a few topics local leaders
will address while improving their
communication skills.
Instructor:
Todd Arwood, Principal and CEO, Todd
Arwood Performance Partners,
Louisville, KY
L09: Practical Strategic Planning for
Local Government
9:OOam-5:OOpm
Registration Fee: $175
Competency: Catalyst
Municipal leaders experience significant
challenges in the communities they lead.
Those that aze successful manage change
through systematic strategic thinking and
planning. Understanding the different
frameworks and tools for making sense of
changes in operating environments, and
engaging in strategic planning can enhance
a local government leader's ability to
position the municipality for achieving
desired goals and outcomes. Broaden your
understanding of a municipality's ability to
plan strategically and implement its goals
and strategies. Leam about widely used
strategic planning models including a
conventional planning model as well as the
Balanced Scorecazd model, along with a
case study simulation of strategic planning
in a local government.
Instructor:
Dr. David M. VanSlyke, Ph.D., Professor,
The Maxwell School at Syracuse
University, Syracuse, NY
L10: Building Capacity for Financial
Success: Beyond the Balance Sheet
9:00 am -12:00 pm
Registration Fee: $115
Competency: Competent Practitioner
Understand how financial leadership
includes understanding the role of financial
resources and their relationship to outcome
measures. Examine strategies for guiding
your city to new levels of accountability,
efficiency, and effectiveness through
financial leadership. Leam to do more than
just get by without the basic understanding
of how much programs really cost. Citizens
want leaders to `follow the money' to the
intended outcomes. Leam to make the link
of cost to outcomes; how to cleazly
understand financial statements including
the annual report and operating budgets;
define cost terms such as direct, indirect
National League of Cities * Leadership Training Institute
Packet Page Number
44 of 146
variable, fixed, sunk, differential and
marginal; and learn how to use vital data to
make important decisions.
Instructor:
Leslie K. Breitner, Principal Lecturer,
Evans School of Public Affairs,
University of Washington, Seattle WA
L11: Public Sector Leadership:
Stewards of the Common Good
9:OO am - 12:00 pm
Registration Fee: $115
Competency: Cornerstone
Public sector leaders are intended to be
stewazds of the Common Good. Broaden
your understanding of three essential
components: Reclaiming the Public Good,
Developing Moral Courage, and Practicing
Values-based Leadership. Discuss the
intimate connection between ethics,
economics and the common good to
develop a fresh understanding of the role
of stewazdship in public life. Build your
understanding of moral courage, how to
embrace it where it comes from, and how
to tap into your source of moral courage.
Examine the concepts of integrity and
transformational leadership as you integrate
these principles into real life. Learn a new
approach to balance the forces of self-
interest and the common good.
Instructor:
Bill Grace, Grace and Associates,
Bellevue, WA
L12: Effective Media Interviews
9:OO am - 12:00 pm
Registration Fee: $115
Competency: Communicator
In this changing landscape of media, local
leaders need to posses the skills to master
the media interview. Through role
playing, learn the practical tips to
communicating key messages and
winning over the editorial board.
Examine the key differences between
radio, print and online interviews, while
sharpening your image in an HDTV
world. To be successful with the media
one must feel more confident and self-
assured when approaching interviews in
order to successfully communicate their
intended messages and convey the proper
image.
Instructor:
Lindsay Strand, President, Lindsay
Strand ft Associates, Minnetonka, MN
L13: Getting From Conflict to
Confrontation to Resolution
9:00 am - 12:00 pm
Registration Fee: $115
Competency: Collaborator
All council members face conflict at one
time or another. Discover innovative and
solution-driven techniques that you can
utilize to manage your way through
interpersonal conflicts. Conflict is
inevitable. Learn an operational definition
of conflict along with an appreciation of
different styles of managing conflict. Learn
new skills for applying conflict
management tools and an improved ability
to use communication, listening and
feedback. Interpersonal conflicts are like a
contagious disease. They aze inevitable for
community leaders and can spread very
rapidly if they aze not isolated and treated
quickly. Re-learn the azt of communication
and gain insight into the sources of conflict
and how to approach it Examine the tools
necessary to facilitate a resolution, while
strengthening your ability to work with all
types of conflict and improve your
effectiveness in interpersonal relationships.
Instructor:
Todd Arwood, Principal and CEO, Todd
Arwood Performance Partners,
Louisville, KY
L14: Transforming to a `Sustainable
Clty'
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Catalyst
A sustainable city is a populaz term used
city leaders today. The term has evolved
from a trendy catch-phrase to a meaningful
concept in a short period of time. Examine
how a `sustainable city' has four main
components: 1) environmental
stewazdship, 2~ social equity, 3) economic
opportunity, and 4) municipal
responsibility. Today, cities face growing
challenges of increased operating costs,
limited or declining revenues, declining
property values and mandates from federal
and state governments. Being sustainable
is not easy to accomplish. Learn a
successful model to plan, implement and
monitor sustainable programs within your
city. Examine case studies that will be
presented and learn how other cities have
transformed into sustainable cities while
also responding to other pressing issues
that the city faced.
Instructor:
Lyle J. Sumek, President, Lyle Sumek
Associates Inc., Heathrow, FL
L15: Enhancing Council
Effectiveness: Manage Conflicts and
Differences Constructively
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Collaborator
Discover the difference between slow and
fast acting councils in relation to learning,
synergy and making good decisions.
Examine council communication and
collaboration along a continuum of
efficiency and value. Move beyond the idea
of, "If only `name' wasn't on council, we
would be so much more effective." Learn
how to apply a conceptual model to
evaluate your own council's
communication and collaboration
techniques. Learn new skills to manage
council member differences to create win-
win situations, resolve conflicts
constructively so that your council can
engage in productive and effective policy-
making.
Instructor:
Dr. Neil Katz, Maxwell School of
Citizenship and Public Affairs,
Syracuse University, Syracuse, NY
L16: Speak So They Will Listen
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Communicator
All local leaders aze public figureheads. At
one time or another you must face the
media and deliver news. Whether it is print
radio or television, delivering the bad and
good news can be a daunting task for any
elected official. Learn how prepazation,
presentation and persuasion can make you
abetter speaker and leader when you aze in
front of one person or an entire group.
Being in "the hot seat' is not always easy.
Learning how to handle yourself is very
important to your success. Enhance your
ability to influence and persuade others
while delivering a message and presenting
important information. Examine how cleaz
communication helps both you and your
constituents understand your leadership
role.
Instructor:
Lindsay Strand, President, Lindsay
Strand ft Associates, Minnetonka, MN
L17: Leading in Turbulent Times
1:30 pm - 5:00 pm
Registration Fee: $115
Competency: Cornerstone
As noted recently in the news media, `the
current political climate is turbulent' The
approval ratings of government overall aze
at an all time low and constituent
confidence is suffering. Learn new
methods for setting goal s, objectives and
standazds that can be realistically met.
Learn new tools " h~~ i~ glt~ 6aole
assignments; learn w ~eve~~p ne~w~~
ways and means of train n f ~ ~ i
talent in your city. Explore the five pillazs
of successful leadership in turbulent times:
managing risks and decision making;
creating systems for service delivery;
maximizing performance and customer
service; building accountability and trust;
and establishing benchmazks for ethical
conduct. As high quality leadership
becomes the order of the day, confidence
will be restored.
Instructor:
Eddie Holloway, President, Holloway
and Associates, Hattiesburg, MS
L18: Leadership Luncheon
12:00 noon - 1:30 pm
Registration Fee: $40
Diamond, Platinum, Gold, Silver, and
Bronze recipients in the Certificate of
Achievement in Leadership program will
be recognized.
Facilitators:
Leadership Training Council
... allows local elected officials to organize
their professional development azound
critical skills necessary for effective
leadership. The program is built azound
five core leadership competencies for local
elected officials, with each Leadership
Training Institute Seminaz addressing one
of the following competency azeas...
(1) Cornerstone;
(2~ Competent Practitioner;
(3) Communicator;
(4) Collaborator;
(5) Catalyst.
To obtain more information or enroll in
the Certificate of Achievement in
Leadership program, contact the
Leadership Training Institute at (202 626-
3170orlti nlc.or .
National League of Cities * Leadership Training Institute
Packet Page Number
45 of 146
Agenda Item J 1
AGENDA REPORT
TO: Charles Ahl, Acting City Manager
FROM: Michael Thompson, Acting Public Works Director
Jon Jarosch, Civil Engineer I
SUBJECT: County Road D Improvements, Project 08-20
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement After Public
DATE: February 26, 2009
INTRODUCTION
Hearing (4 votes)
The public hearing for this project has been scheduled for 7:00 p.m., Monday, March 9, 2009. Notices of
the public hearing have been mailed and published. The feasibility study was provided to council members
prior to the February 23, 2009 meeting, and a copy is located in the office of the city engineer. The study
includes information on the proposed improvement, proposed financing and probable assessments.
The city council will consider ordering the improvement following the public hearing.
BACKGROUND
The feasibility report was ordered by the council at the January 12, 2009 regular meeting. An informational
packet was sent to all residents on January 27, 2009 which contained a questionnaire, information about
the questionnaire, an overview of the construction process, a driveway reconstruction program pamphlet, a
copy of the driveway warranty, a rain garden pamphlet, a project location map, and a cover letter
addressing the project and the information contained in the packet.
An informational neighborhood meeting was held on Thursday, February 19, 2009 at the Maplewood
Community Center and approximately 25 residents attended. A presentation was given about the public
improvement and construction process, proposed improvements and assessments, along with an
estimated project timeline. After the presentation residents asked questions and noted relevant concerns
such as the need for a water main extension, the poor condition of the roadway, speeding, and poor
lighting along the corridor.
DISCUSSION
The project is comprised of approximately 0.70 miles and includes County Road D from McKnight Road
to Bellaire Avenue, and Bellaire Avenue from Woodlynn Avenue to Lydia Avenue, as shown in the
attachment. These improvements are within the Maplewood Capital Improvement Plan (CIP) for 2012
construction. Due to the possibility of receiving funding from the federal government's economic stimulus
package and the extremely poor condition of the roadway this project was advanced for consideration.
This section of roadway was actually considered back in 2001 to be included with the improvements
made to County Road D west of McKnight Road. The improvements have been delayed due to funding
limitations but this roadway was recently added to the State Aid Street system making it available for
funding through gas taxes.
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Agenda Item J 1
Street
There is no existing concrete curb and gutter on the project streets. A full street reconstruction is proposed
for this project including the installation of concrete curb and gutter. The existing pavement section is
proposed to be removed and replaced. Some areas having poor sub-grade soils will be removed and
replaced as identified in the geotechnical report.
The existing street width averages 26 feet. The proposed width from the face of new curb to face of new
curb is 26 feet, however the cost estimate accounts fora 32 foot wide section. This is to allow parking on
one side of the street; a minimum width of 32 feet is required by state aid rules. In discussing this with
residents at the neighborhood meeting, some suggested keeping a 26 foot wide road and only widen to 32
feet in front of properties requesting on-street parking. These details would be worked out during the
design process with resident input.
Drainage/Treatment
Additional storm structures and piping are proposed to address drainage concerns and to re-route drainage
to proposed treatment areas to improve water quality. Repairs will be made to the existing storm sewer
structures. At the neighborhood meeting some residents suggested using ribbon curb instead of barrier
curb. This would be explored during the design phase.
Rainwater gardens, swales, sumps, and other BMP's will be used to meet volume reduction and treatment
requirements. Reducing total suspended solids and total phosphorus would be accomplished through
these techniques, and staff will closely work with the watershed district during the design phase.
Sanitary Sewer
The sanitary sewer main line under the project streets is in need of a major rehabilitation. There are 24
repair areas identified through televising of the main line. Individual services that were noted to have
problems by residents would be televised during the design phase of the project. Many residents
requested this service at the neighborhood meeting to ensure there are no problems with sewer services.
Water Main
The City of North Saint Paul owns and operates the water main in the project area. Their utility department
has said major repairs are not needed to the existing water main. However it is likely that some minor
modifications to the existing system such as gate valve adjustment/repairand removal of unused copper
services will be needed. A water main extension is proposed in County Road D from McKnight Road to the
Lakewood Drive right-of-way in order to service those properties currently on well systems.
Trail/Sidewalk
A portion of the Lake Links Trail was included in the cost estimate to be built as part of this project.
However, the recommended alternative has not been selected. The other likely route would be along Lydia
Avenue. This portion of the trail would connect two existing segments of trail near either end of the project.
An existing trail connection is located at McKnight Road just south of Gall Avenue on the Bruentrup Farm
Property while the other is the recently completed segment of the Lake Links Trail that ends at the
southeast corner of Bellaire and Lydia Avenues. At a minimum, if the trail is not placed along this project, a
sidewalk is recommended for neighborhood walkability and pedestrian safety.
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Agenda Item J 1
ASSESSMENTS
Based on the City of Maplewood's Pavement Management Policy, a portion of the project cost is assessed
on an equal "unit" basis. The "unit" would be based on an average residential lot, as has been used in the
past.
There are 33 parcels proposed to be assessed within the project area. Of those 33 parcels, one of them
meets warrants for adding 4 lots in the future. Therefore there are 37 total potential parcels in the project
area with 35 classified as residential and 2 classified as multi-family dwellings. The 35 residential parcels
are assessed by unit, while the multi-family properties are assessed based on front footage.
Those properties fronting County Road D in the proposed water main installation area are proposed to be
assessed for the water main. Also it should be noted that after further discussion with North St. Paul, the
2266 and 2370 County Road D properties have already paid and been connected to the water system,
although the water is not served off the street fronting the properties. Therefore the assessment roll to be
prepared prior to the assessment hearing would exempt these properties from the water main assessment.
There is no concrete curb and gutter within the project area therefore qualifying all assessable properties
for the full street reconstruction assessment. About half of the properties have not previously paid a storm
sewer assessment and are proposed to be assessed for storm sewer as part of this project. The storm
sewer assessment is a one-time assessment.
The City's 1999 Pavement Management Policy identifies certain improvement options with established
assessment rates for each of those options. The 2009 assessment rates were set by the city council in
2008 and the following assessment rates would apply:
Residential
$ 990 per unit: Storm Sewer Assessment (drainage improvements)
$6,000 per unit: Full Street Reconstruction (no existing concrete curb & gutter)
$4,960 per unit: Water Main Assessment (installation of water main and service stub)
Multi-Family
$ 19.80 per Front-Foot: Storm Sewer Assessment (drainage improvements)
$ 120.00 per Front-Foot: Full Street Reconstruction (no existing concrete curb & gutter)
The multi-family rates shown above are computed by taking the residential unit rate, dividing it by 75
(average residential lot width) and multiplying by 1.5.
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Agenda Item J 1
PROJECT COST AND FINANCING
The following is a breakdown of costs for the project as identified in the feasibility study. This includes a
10% construction contingency and 31.5% for indirect costs:
Water System $ 191,010
Sanitary Sewer $ 163,216
Drainage/Treatment $ 108,459
Street/Trail $1,317,452
TOTAL $1, 780,137
The feasibility study identifies the following financing plan:
M.S.A. Bonds $1,148,260
Special Assessments $ 312,147*
Sanitary Sewer Fund $ 163,200
N. St. Paul WAC $ 80,000
N. St. Paul $ 46,530
Driveway Program $ 30,000
TOTAL $1, 780,137
*All those properties receiving a benefit from the proposed improvements are proposed to be specially
assessed as discussed in the previous section. Residents have the option of paying these assessments
over 15 years at an interest rate of approximately 6%, or possibly less. If the project proceeds and
residents have concerns with assessment payback terms, the city could consider delaying repayment for 5
years, without interest. This is similar to how the residents were treated on Hazelwood Street from County
Road C to Beam Avenue as part of Project 01-16. This could be further explored prior to the assessment
hearing, which occurs at a later date prior to awarding a construction contract.
RECOMMENDATION
It is recommended that the city council approve the attached resolution ordering the improvement after the
public hearing for the County Road D Street Improvements, City Project 08-20 (Four affirmative votes are
required to approve this resolution).
Attachments:
1. Resolution
2. Executive Summary of Feasibility Report
3. Location Map
Packet Page Number
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Agenda Item J 1
Attachment 1
RESOLUTION
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
WHEREAS, a resolution of the city council adopted the 23rd day of February, 2009, fixed a date for
a council hearing on the proposed street improvements for the County Road D Improvements, City Project
08-20.
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given,
and the hearing was duly held on March 9, 2009, and the council has heard all persons desiring to be
heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the
City of Maplewood make improvements to County Road D Improvements, City Project 08-20.
2. Such improvement is hereby ordered as proposed in the council resolution adopted the 9th
day of March, 2009.
3. The city engineer is the designated engineer for this improvement and is hereby directed to
prepare final plans and specifications for the making of said improvement.
4. The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project. A project budget of $1,780,137 shall be established. The
proposed financing plan is as follows:
Financing Plan -County Road D Improvements -Project 08-20
FUNDING SOURCE AMOUNT
M.S.A. BONDS $1,148,260
SPECIAL ASSESSMENTS $312,147
SANITARY SEWER FUND $163,200
NORTH SAINT PAUL WAC FUND $80,000
NORTH SAINT PAUL $46,530
DRIVEWAY REPLACEMENT PROGRAM $30,000
TOTAL $1,780,137
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Agenda Item J 1
Attachment 2
County Road D Street Improvements
City Project 08-20
Executive Summary
The project streets total approximately 0.70 miles in length. The proposed project area is generally
bounded by Interstate 694 to the north, Lydia Avenue to the south, McKnight Road to the west
and Bellaire Avenue to the east. Streets included in the project area include County Road D from
McKnight Road to Bellaire Avenue, and Bellaire Avenue from Woodlynn Avenue to Lydia Avenue.
The proposed improvements include the following:
o The full reconstruction of project streets including the installation of concrete curb
and gutter, new bituminous pavement, a new aggregate base. In addition, a
granular sub-base with geo-textile fabric and drain the would be placed in areas of
clayey sub grade soils.
o Installation of additional storm sewer infrastructure to properly manage and convey
surface water runoff.
o Installation of rainwater gardens and other best management practices to filter and
improve the quality of runoff, in addition to meeting volume reduction requirements.
o Repair approximately 24 sections of damaged sanitary sewer main line as well as
repair damaged sewer service laterals within the public right-of-way. Also upgrading
manhole castings and lids.
o Extend water main within County Road D from McKnight Road to the Lakewood
Drive to provide city water service to properties utilizing wells.
o Installation of a portion of the Lakes Link Trail system.
o Restoration of all disturbed areas.
The estimated costs for the proposed improvements are detailed below. These costs include a
10% construction cost contingency and a 31.5% allowance for indirect costs.
Estimated Project Cos t Summary
Water S tem Im rovements $ 191,010 10.7%
Sanita Sewer Im rovements $ 163,216 9.2%
Storm Water Draina a Im rovements $ 108,459 6.1
Street/Traillmprovements $ 1,317,452 74.0%
TOTAL $ 1,780,137 100.0%
The improvements are proposed to be financed through special assessments to the benefiting
properties, Municipal State Aid Bonds, North Saint Paul W.A.C. funds, the City of North Saint
Paul, the driveway replacement program, and the Sewer Fund.
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Agenda Item J 1
Attachment 2
The following is a summary of the estimated funding for the proposed project:
ESTIMATED PROJECT COST RECOVERY
FUNDING SOURCE AMOUNT
M.S.A. BONDS $1,148,260
STREET ASSESSMENTS $232,560
WATERMAIN ASSESSMENTS $64,480
STORM SEWER ASSESSMENTS $15,107
SANITARY SEWER FUND $163,200
NORTH SAINT PAUL W.A.C. FUND $80,000
NORTH SAINT PAUL $46,530
DRIVEWAY REPLACEMENT PROGRAM $30,000
TOTAL $1,780,137
The following schedule may be implemented, should it be determined to proceed with the project:
Receive feasibility study and order public hearing February 23, 2009
Public hearing March 9, 2009
Authorize preparation of plans and specs March 9, 2009
Approve plans and specs/authorize advertisement for bids April 27, 2009
Bid date May 29, 2009
Assessment hearing June 8, 2009
Accept bids/award contract June 8, 2009
Begin construction June 15, 2009
Assessments certified to Ramsey County October 8, 2009
Complete construction October 30, 2009
Based upon the analysis completed as part of this report, the proposed County Road D Street
Improvements, City Project 08-20, are feasible, necessary, and cost effective and would be a
benefit to the City of Maplewood.
Packet Page Number
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Agenda Item J 1
Attachment 3
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MAPLEWOOD, MINNESOTA Packet Page Number
CITY PROJECT 08-20 53 of 146
I
Memorandum Agenda Item K-1
To: Acting City Manager
From: Finance Director
Date: February 26, 2009
Re: Resolution Accepting Proposal on the Competitive
Negotiated Sale of $4,765,000 General Obligation Improvement and Refunding
Bonds, Series 2009A, and Providing for Their Issuance
At the Regular City Council meeting held on February 9, 2009, preliminary approval for
the issuance of $4,765,000 of General Obligation Improvement and Refunding Bonds,
Series 2009A.
The resolution will be available after bids are received on Monday, March 9, 2009.
Staff recommends approval of the attached resolution which will:
1. Accept the bid proposal, and
2. Provide for their issuance.
Packet Page Number
54 of 146
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF MAPLEWOOD, MINNESOTA
HELD: March 9, 2009
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Maplewood, Ramsey County, Minnesota, was duly called and held at the City Hall on
March 9, 2009 at 7:00 p.m., for the purpose, in part, of considering proposals for and awarding
the competitive negotiated sale of, $4,765,000 General Obligation Improvement and Refunding
Bonds, Series 2009A.
The following members were present:
and the following were absent:
In accordance with the resolution adopted by the City Council on February 9, 2009, the
City Clerk presented proposals on $4,765,000 General Obligation Improvement and Refunding
Bonds, Series 2009A, which were received and tabulated at the offices of Springsted
Incorporated on this same day:
Bidder Interest Rate True Interest Cost
SEE ATTACHED
The Council then proceeded to consider and discuss the proposals, after which member
introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING PROPOSAL ON THE
COMPETITIVE NEGOTIATED SALE OF
$4,765,000 GENERAL OBLIGATION IMPROVEMENT AND
REFUNDING BONDS, SERIES 2009A,
AND PROVIDING FOR THEIR ISSUANCE
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City")
has heretofore determined and declared that it is necessary and expedient to provide moneys for
a current refunding of the City's General Obligation Improvement Bonds, Series 2001B, dated
October 1, 2001 (the "Prior Bonds") which mature on and after February 1, 2010; and
B. WHEREAS, $1,640,000 of the principal amount of the Prior Bonds which mature
on and after February 1, 2010, are callable on February 1, 2009, at a price of par plus accrued
interest, as provided in the Resolution of the City Council, adopted October 4, 2001, authorizing
the issuance of the Prior Bonds (the "Prior Resolution"); and
C. WHEREAS, the refunding of the Prior Bonds maturing on and after February 1,
2010 (the "Refunded Bonds") on May 15, 2009 (the "Prior Bonds Call Date"), is consistent with
covenants made with the holders thereof, and is necessary and desirable for the reduction of debt
service cost to the City; and
2306000x1
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D. WHEREAS, the City Council has also heretofore determined and declared that it
is necessary and expedient to finance various improvement prof ects (the "Improvements");
pursuant to Minnesota Statutes, Chapter 429, and the Improvements and all their components
have been ordered prior to the date hereof, after a hearing thereon for which notice was given
describing the Improvements or all their components by general nature, estimated cost and area
to be assessed; and
E. WHEREAS, the City Council has heretofore determined and declared that it is
necessary and expedient to issue $4,765,000 General Obligation Improvement and Refunding
Bonds, Series 2009A, pursuant to Minnesota Statutes, Chapter 475 and 429, to provide moneys
for a current refunding of the Refunded Bonds and to finance the Improvements; and
F. WHEREAS, it is in the best interests of the City that the Bonds be issued in book-
entry form as hereinafter provided; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Acceptance of Proposal. The proposal of
(the "Purchaser"), to purchase $4,765,000 General Obligation Improvement and Refunding
Bonds, Series 2009A of the City (the "Bonds" or the "Refunding Bonds", or individually a
"Bond"), in accordance with the Terms of Proposal, at the rates of interest hereinafter set forth,
and to pay therefor the sum of $ ,plus interest accrued to settlement, is hereby
found, determined and declared to be the most favorable proposal received and is hereby
accepted, and the Bonds are hereby awarded to said proposal maker. The City Clerk is directed
to retain the deposit of said proposal maker and to forthwith return to the unsuccessful proposal
makers their good faith checks and drafts.
2. Bond Terms.
(a) Title; Original Issue Date; Denominations; Maturities; Term Bond Option. The
Bonds shall be titled "General Obligation Improvement and Refunding Bonds, Series 2009A",
shall be dated April 1, 2009, as the date of original issue and shall be issued forthwith on or after
such date as fully registered bonds. The Bonds shall be numbered from R-1 upward in the
denomination of $5,000 each or in any integral multiple thereof of a single maturity. The Bonds
shall mature on February 1, in the years and amounts as follows:
Year Amount
2010 $
2011
2012
2013
2014
2015
2016
2017
2018
2306000x1 2
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Year Amount
All dates are inclusive.
2019
2020
2021
2022
2023
2024
2025
As maybe requested by the Purchaser, one or more term Bonds may be issued having
mandatory sinking fund redemption and final maturity amounts conforming to the foregoing
principal repayment schedule, and corresponding additions maybe made to the provisions of the
applicable Bond(s).
(b) Allocation. The aggregate principal amount of $ maturing in each of
the years and amounts hereinafter set forth are issued to refund the Prior Bonds (the "Refunding
Portion"). The aggregate principal amount of $ maturing in each of the years
and amounts hereinafter set forth are issued to finance the Improvements (the "Improvement
Portion"):
Year
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
Refunding Improvement
Portion Portion
Amount Amount
Total
Amount
If Bonds are prepaid, the prepayments shall be allocated to the portions of debt service
(and hence allocated to the payment of Bonds treated as relating to a particular portion of debt
service) as provided in this paragraph. If the source of prepayment moneys is the general fund of
a3o6ooo~i 3
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the City, or other generally available source, the prepayment may be allocated to any portions of
debt service in such amounts as the City shall determine. If the source of the prepayment is
special assessments levied and collected for the Refunding Portion, the prepayment shall be
allocated to the Refunding Portion of debt service. If the source of the prepayment is special
assessments levied and collected for the Improvements, the prepayment shall be allocated to the
Improvement Portion of debt service.
(c) Book Entry Only System. The Depository Trust Company, a limited purpose
trust company organized under the laws of the State of New York or any of its successors or its
successors to its functions hereunder (the "Depository") will act as securities depository for the
Bonds, and to this end:
(i) The Bonds shall be initially issued and, so long as they remain in book
entry form only (the "Book Entry Only Period"), shall at all times be in the form of a
separate single fully registered Bond for each maturity of the Bonds; and for purposes of
complying with this requirement under paragraphs 5 and 10 Authorized Denominations
for any Bond shall be deemed to be limited during the Book Entry Only Period to the
outstanding principal amount of that Bond.
(ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond
register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE
& CO., as the nominee (it or any nominee of the existing or a successor Depository, the
"Nominee").
(iii) With respect to the Bonds neither the City nor the Bond Registrar shall
have any responsibility or obligation to any broker, dealer, bank, or any other financial
institution for which the Depository holds Bonds as securities depository (the
"Participant") or the person for which a Participant holds an interest in the Bonds shown
on the books and records of the Participant (the "Beneficial Owner"). Without limiting
the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have
any such responsibility or obligation with respect to (A) the accuracy of the records of the
Depository, the Nominee or any Participant with respect to any ownership interest in the
Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than
the Depository, of any notice with respect to the Bonds, including any notice of
redemption, or (C) the payment to any Participant, any Beneficial Owner or any other
person, other than the Depository, of any amount with respect to the principal of or
premium, if any, or interest on the Bonds, or (D) the consent given or other action taken
by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of
securing the vote or consent of any Holder under this Resolution, the City may, however,
rely upon an omnibus proxy under which the Depository assigns its consenting or voting
rights to certain Participants to whose accounts the Bonds are credited on the record date
identified in a listing attached to the omnibus proxy.
(iv) The City and the Bond Registrar may treat as and deem the Depository to
be the absolute owner of the Bonds for the purpose of payment of the principal of and
premium, if any, and interest on the Bonds, for the purpose of giving notices of
redemption and other matters with respect to the Bonds, for the purpose of obtaining any
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consent or other action to be taken by Holders for the purpose of registering transfers
with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as
paying agent hereunder, shall pay all principal of and premium, if any, and interest on the
Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and
all such payments shall be valid and effective to fully satisfy and discharge the City's
obligations with respect to the principal of and premium, if any, and interest on the Bonds
to the extent of the sum or sums so paid.
(v) Upon delivery by the Depository to the Bond Registrar of written notice to
the effect that the Depository has determined to substitute a new Nominee in place of the
existing Nominee, and subj ect to the transfer provisions in paragraph 10 hereof,
references to the Nominee hereunder shall refer to such new Nominee.
(vi) So long as any Bond is registered in the name of a Nominee, all payments
with respect to the principal of and premium, if any, and interest on such Bond and all
notices with respect to such Bond shall be made and given, respectively, by the Bond
Registrar or City, as the case may be, to the Depository as provided in the Letter of
Representations to the Depository required by the Depository as a condition to its acting
as book-entry Depository for the Bonds (said Letter of Representations, together with any
replacement thereof or amendment or substitute thereto, including any standard
procedures or policies referenced therein or applicable thereto respecting the procedures
and other matters relating to the Depository's role as book-entry Depository for the
Bonds, collectively hereinafter referred to as the "Letter of Representations").
(vii) All transfers of beneficial ownership interests in each Bond issued in
book-entry form shall be limited in principal amount to Authorized Denominations and
shall be effected by procedures by the Depository with the Participants for recording and
transferring the ownership of beneficial interests in such Bonds.
(viii) In connection with any notice or other communication to be provided to
the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any
consent or other action to be taken by Holders, the Depository shall consider the date of
receipt of notice requesting such consent or other action as the record date for such
consent or other action; provided, that the City or the Bond Registrar may establish a
special record date for such consent or other action. The City or the Bond Registrar shall,
to the extent possible, give the Depository notice of such special record date not less than
15 calendar days in advance of such special record date to the extent possible.
(ix) Any successor Bond Registrar in its written acceptance of its duties under
this Resolution and any paying agency bond registrar agreement, shall agree to take any
actions necessary from time to time to comply with the requirements of the Letter of
Representations.
(x) In the case of a partial prepayment of a Bond, the Holder may, in lieu of
surrendering the Bonds for a Bond of a lesser denomination as provided in paragraph 5
hereof, make a notation of the reduction in principal amount on the panel provided on the
Bond stating the amount so redeemed.
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(d) Termination of Book-Entry Only System. Discontinuance of a particular
Depository's services and termination of the book-entry only system may be effected as follows:
(i) The Depository may determine to discontinue providing its services with
respect to the Bonds at any time by giving written notice to the City and discharging its
responsibilities with respect thereto under applicable law. The City may terminate the
services of the Depository with respect to the Bond if it determines that the Depository is
no longer able to carry out its functions as securities depository or the continuation of the
system of book-entry transfers through the Depository is not in the best interests of the
City or the Beneficial Owners.
(ii) Upon termination of the services of the Depository as provided in the
preceding paragraph, and if no substitute securities depository is willing to undertake the
functions of the Depository hereunder can be found which, in the opinion of the City, is
willing and able to assume such functions upon reasonable or customary terms, or if the
City determines that it is in the best interests of the City or the Beneficial Owners of the
Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds
shall no longer be registered as being registered in the bond register in the name of the
Nominee, but may be registered in whatever name or names the Holder of the Bonds
shall designate at that time, in accordance with paragraph 11 hereof. To the extent that
the Beneficial Owners are designated as the transferee by the Holders, in accordance with
paragraph 10 hereof, the Bonds will be delivered to the Beneficial Owners.
(iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of
paragraph 10 hereof.
(e) Letter of Representations. The provisions in the Letter of Representations are
incorporated herein by reference and made a part of the resolution, and if and to the extent any
such provisions are inconsistent with the other provisions of this resolution, the provisions in the
Letter of Representations shall control.
3. Purpose. The Refunding Portion of the Bonds shall provide funds to refund the
Refunded Bonds (the "Refunding") and the Improvement Portion of the Bonds shall provide
funds to finance the Improvements. It is hereby found and determined that the Refunding is
pursuant to Minnesota Statutes, Section 475.67 and shall result in a reduction of debt service cost
to the City. The total cost of the Improvements, which shall include all costs enumerated in
Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount of the Bonds.
The City covenants that it shall do all things and perform all acts required of it to assure that
work on the Improvements proceeds with due diligence to completion and that any and all
permits and studies required under law for the Improvements are obtained.
4. Interest. The Bonds shall bear interest payable semiannually on February 1 and
August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2010,
calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per
annum set forth opposite the maturity years as follows:
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Maturity Year Interest Rate
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
5. Redemption. All Bonds maturing on February 1, 2020 and thereafter, shall be
subject to redemption and prepayment at the option of the City on February 1, 2019, and on any
date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of
the Bonds subject to prepayment. If redemption is in part, the maturities and the principal
amounts within each maturity to be redeemed shall be determined by the City; and if only part of
the Bonds having a common maturity date are called for prepayment, the specific Bonds to be
prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for
redemption shall be due and payable on the redemption date, and interest thereon shall cease to
accrue from and after the redemption date. Mailed notice of redemption shall be given to the
paying agent and to each affected registered holder of the Bonds.
To effect a partial redemption of Bonds having a common maturity date, the Bond
Registrar prior to giving notice of redemption shall assign to each Bond having a common
maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The
Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in
its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for
each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be
redeemed shall be the Bonds to which were assigned numbers so selected; provided, however,
that only so much of the principal amount of each such Bond of a denomination of more than
$5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If
a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the
City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the
City and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly
authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall
authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds
having the same stated maturity and interest rate and of any Authorized Denomination or
Denominations, as requested by the Holder, in aggregate principal amount equal to and in
exchange for the unredeemed portion of the principal of the Bond so surrendered.
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6. Bond Re i~ strar. U.S. Bank National Association, in St. Paul, Minnesota, is
appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond
Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all
pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith.
The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is
duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or
record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12 of this
resolution.
7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of
Authentication, the form of Assignment and the registration information thereon, shall be in
substantially the following form:
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UNITED STATES OF AMERICA
STATE OF MINNESOTA
RAMSEY COUNTY
CITY OF MAPLEWOOD
R- $
GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BOND, SERIES 2009A
INTEREST MATURITY
RATE DATE
DATE OF
ORIGINAL ISSUE
CUSIP
FEBRUARY 1, 20
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
DOLLARS
The City of Maplewood, Ramsey County, Minnesota (the "Issuer"), certifies that it is
indebted and for value received promises to pay to the registered owner specified above, or
registered assigns in the manner hereinafter set forth, the principal amount specified above, on
the maturity date specified above, and to pay interest thereon semiannually on February 1 and
August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2010, at the
rate per annum specified above (calculated on the basis of a 360-day year of twelve 30-day
months) until the principal sum is paid or has been provided for. This Bond will bear interest
from the most recent Interest Payment Date to which interest has been paid or, if no interest has
been paid, from the date of original issue hereof. The principal of and premium, if any, on this
Bond are payable upon presentation and surrender hereof at the principal office of U.S. Bank
National Association, in St. Paul, Minnesota (the "Bond Registrar"), acting as paying agent, or
any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on
each Interest Payment Date by check or draft mailed to the person in whose name this Bond is
registered (the "Holder" or "Bondholder") on the registration books of the Issuer maintained by
the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth
day of the calendar month next preceding such Interest Payment Date (the "Regular Record
Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder
hereof as of the Regular Record Date, and shall be payable to the person who is the Holder
hereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar
whenever money becomes available for payment of the defaulted interest. Notice of the Special
Record Date shall be given to Bondholders not less than ten days prior to the Special Record
Date. The principal of and premium, if any, and interest on this Bond are payable in lawful
money of the United States of America. So long as this Bond is registered in the name of the
Depository or its Nominee as provided in the Resolution hereinafter described, and as those
terms are defined therein, payment of principal of, premium, if any, and interest on this Bond and
notice with respect thereto shall be made as provided in Letter of Representations, as defined in
the Resolution, and surrender of this Bond shall not be required for payment of the redemption
price upon a partial redemption of this Bond. Until termination of the book-entry only system
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pursuant to the Resolution, Bonds may only be registered in the name of the Depository or its
Nominee.
Redemption. All Bonds of this issue (the "Bonds") maturing on February 1, 2020, and
thereafter, are subject to redemption and prepayment at the option of the Issuer on February 1,
2019, and on any date thereafter at a price of par plus accrued interest. Redemption may be in
whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and
the principal amounts within each maturity to be redeemed shall be determined by the Issuer; and
if only part of the Bonds having a common maturity date are called for prepayment, the specific
Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof
called for redemption shall be due and payable on the redemption date, and interest thereon shall
cease to accrue from and after the redemption date. Mailed notice of redemption shall be given
to the paying agent and to each affected Holder of the Bonds.
Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption
of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a
common maturity date a distinctive number for each $5,000 of the principal amount of such
Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall
deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at
$5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The
Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided,
however, that only so much of the principal amount of such Bond of a denomination of more
than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so
selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar
(with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form
satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's
attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond
Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new
Bond or Bonds having the same stated maturity and interest rate and of any Authorized
Denomination or Denominations, as requested by the Holder, in aggregate principal amount
equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered.
Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal
amount of $4,765,000, all of like date of original issue and tenor, except as to number, maturity,
interest rate, and denomination, which Bond has been issued pursuant to and in full conformity
with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by
the City Council of the Issuer on March 9, 2009 (the "Resolution"), for the purpose of providing
funds for a current refunding of the Issuer's General Obligation Improvement Bonds, Series
2001B, dated October 1, 2001, which mature on and after February 1, 2010 and to finance
various improvement projects within the jurisdiction of the Issuer. This Bond is payable out of
the Debt Service Account of the Issuer's General Obligation Improvement and Refunding Bonds,
Series 2009A Fund. This Bond constitutes a general obligation of the Issuer, and to provide
moneys for the prompt and full payment of its principal, premium, if any, and interest when the
same become due, the full faith and credit and taxing powers of the Issuer have been and are
hereby irrevocably pledged.
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Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered
form in the denominations of $5,000 and integral multiples thereof of a single maturity and are
exchangeable for fully registered Bonds of other authorized denominations in equal aggregate
principal amounts at the principal office of the Bond Registrar, but only in the manner and
subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution
for a description of the rights and duties of the Bond Registrar. Copies of the Resolution are on
file in the principal office of the Bond Registrar.
Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney
duly authorized in writing at the principal office of the Bond Registrar upon presentation and
surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the
Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond
Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and
deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the
transferee (but not registered in blank or to "bearer" or similar designation), of an authorized
denomination or denominations, in aggregate principal amount equal to the principal amount of
this Bond, of the same maturity and bearing interest at the same rate.
Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum
sufficient to cover any tax or other governmental charge payable in connection with the transfer
or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds.
Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in
whose name this Bond is registered as the owner hereof for the purpose of receiving payment as
herein provided (except as otherwise provided herein with respect to the Record Date) and for all
other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond
Registrar shall be affected by notice to the contrary.
Authentication. This Bond shall not be valid or become obligatory for any purpose or be
entitled to any security unless the Certificate of Authentication hereon shall have been executed
by the Bond Registrar.
Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a
"qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue
Code of 1986, as amended.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things
required by the Constitution and laws of the State of Minnesota to be done, to happen and to be
performed, precedent to and in the issuance of this Bond, have been done, have happened and
have been performed, in regular and due form, time and manner as required by law, and that this
Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof
and the date of its issuance and delivery to the original purchaser, does not exceed any
constitutional or statutory limitation of indebtedness.
IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its
City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its
Mayor and its City Clerk.
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Date of Registration:
BOND REGISTRAR' S
CERTIFICATE OF
AUTHENTICATION
This Bond is one of the Bonds
described in the Resolution
mentioned within.
U.S. BANK NATIONAL ASSOCIATION
St. Paul, Minnesota
Bond Registrar
By
Registrable by: U. S. BANK NATIONAL
ASSOCIATION
Payable at: U. S. BANK NATIONAL
ASSOCIATION
CITY OF MAPLEWOOD
RAMSEY COUNTY, MINNESOTA
/s/Facsimile
Mayor
Authorized Signature /s/Facsimile
Clerk
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ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Bond, shall
be construed as though they were written out in full according to applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as j oint tenants with right of survivorship and not as tenants in common
UTMA - as custodian for
(Gust) (Minor)
under the Uniform Transfers to Minors Act
(State)
Additional abbreviations may also be used though not in the above list.
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto the
within Bond and does hereby irrevocably constitute and appoint attorney to transfer
the Bond on the books kept for the registration thereof, with full power of substitution in the
premises.
Dated:
Signature Guaranteed:
Notice: The assignor's signature to this assignment must
correspond with the name as it appears upon the
face of the within Bond in every particular, without
alteration or any change whatever.
Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm
having a membership in one of the major stock exchanges or any other "Eligible Guarantor
Institution" as defined in 17 CFR 240.17 Ad-15(a)(2).
The Bond Registrar will not effect transfer of this Bond unless the information concerning the
transferee requested below is provided.
Name and Address:
(Include information for all joint owners if the Bond is held by joint account.)
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8. Execution; Temporary Bonds. The Bonds shall be printed (or, at the request of
the Purchaser, typewritten) shall be executed on behalf of the City by the signatures of its Mayor
and Clerk and be sealed with the seal of the City; provided, however, that the seal of the City
may be a printed (or, at the request of the Purchaser, photocopied) facsimile; and provided
further that both of such signatures may be printed (or, at the request of the Purchaser,
photocopied) facsimiles and the corporate seal may be omitted on the Bonds as permitted by law.
In the event of disability or resignation or other absence of either officer, the Bonds maybe
signed by the manual or facsimile signature of an officer who may act on behalf of the absent or
disabled officer. In case either officer whose signature or facsimile of whose signature shall
appear on the Bonds shall cease to be such officer before the delivery of the Bonds, the signature
or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer
had remained in office until delivery. The City may elect to deliver, in lieu of printed definitive
bonds, one or more typewritten temporary bonds in substantially the form set forth above, with
such changes as may be necessary to reflect more than one maturity in a single temporary bond.
The temporary bonds maybe executed with photocopied facsimile signatures of the Mayor and
Clerk Such temporary bonds shall, upon the printing of the definitive bonds and the execution
thereof, be exchanged therefor and canceled.
9. Authentication. No Bond shall be valid or obligatory for any purpose or be
entitled to any security or benefit under this resolution unless a Certificate of Authentication on
the Bond, substantially in the form hereinabove set forth, shall have been duly executed by an
authorized representative of the Bond Registrar. Certificates of Authentication on different
Bonds need not be signed by the same person. The Bond Registrar shall authenticate the
signatures of officers of the City on each Bond by execution of the Certificate of Authentication
on the Bond and, by inserting as the date of registration in the space provided, the date on which
the Bond is authenticated, except that for purposes of delivering the original Bonds to the
Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue,
which date is April 1, 2009. The Certificate of Authentication so executed on each Bond shall be
conclusive evidence that it has been authenticated and delivered under this resolution.
10. Registration; Transfer; Exchange. The City will cause to be kept at the principal
office of the Bond Registrar a bond register in which, subject to such reasonable regulations as
the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds
and the registration of transfers of Bonds entitled to be registered or transferred as herein
provided.
Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the
City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of
registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee
or transferees, one or more new Bonds of any authorized denomination or denominations of a
like aggregate principal amount, having the same stated maturity and interest rate, as requested
by the transferor; provided, however, that no Bond may be registered in blank or in the name of
"bearer" or similar designation.
At the option of the Holder, Bonds may be exchanged for Bonds of any authorized
denomination or denominations of a like aggregate principal amount and stated maturity, upon
surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever
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any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond
Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the
Holder making the exchange is entitled to receive.
All Bonds surrendered upon any exchange or transfer provided for in this resolution shall
be promptly cancelled by the Bond Registrar and thereafter disposed of as directed by the City.
All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general
obligations of the City evidencing the same debt, and entitled to the same benefits under this
resolution, as the Bonds surrendered for such exchange or transfer.
Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or
be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar,
duly executed by the Holder thereof or his, her or its attorney duly authorized in writing.
The Bond Registrar may require payment of a sum sufficient to cover any tax or other
governmental charge payable in connection with the transfer or exchange of any Bond and any
legal or unusual costs regarding transfers and lost Bonds.
Transfers shall also be subject to reasonable regulations of the City contained in any
agreement with the Bond Registrar, including regulations which permit the Bond Registrar to
close its transfer books between record dates and payment dates.
11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in
exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid,
and to accrue, which were carried by such other Bond.
12. Interest Payment; Record Date. Interest on any Bond shall be paid on each
Interest Payment Date by check or draft mailed to the person in whose name the Bond is
registered (the "Holder") on the registration books of the City maintained by the Bond Registrar
and at the address appearing thereon at the close of business on the fifteenth (15th) day of the
calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any
such interest not so timely paid shall cease to be payable to the person who is the Holder thereof
as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at
the close of business on a date (the "Special Record Date") fixed by the Bond Registrar
whenever money becomes available for payment of the defaulted interest. Notice of the Special
Record Date shall be given by the Bond Registrar to the Holders not less than ten (10) days prior
to the Special Record Date.
13. Treatment of Registered Owner. The City and Bond Registrar may treat the
person in whose name any Bond is registered as the owner of such Bond for the purpose of
receiving payment of principal of and premium, if any, and interest (subject to the payment
provisions in paragraph 12 above) on, such Bond and for all other purposes whatsoever whether
or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected
by notice to the contrary.
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14. Delivery; Application of Proceeds. The Bonds when so prepared and executed
shall be delivered by the Finance and Administration Manager to the Purchaser upon receipt of
the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof.
15. Fund and Accounts. For the convenience and proper administration of the
moneys to be borrowed and repaid on the Bonds, and to make adequate and specific security to
the Purchaser and holders from time to time of the Bonds, there is hereby created a special fund
to be designated the "General Obligation Improvement and Refunding Bonds, Series 2009A
Fund" (the "Fund") to be administered and maintained by the Finance and Administration
Manager as a bookkeeping account separate and apart from all other funds maintained in the
official financial records of the City. The Fund shall be maintained in the manner herein
specified until all of the Bonds herein authorized and the interest thereon shall have been fully
paid. In such records there shall be established accounts or accounts shall continue or be
maintained as the case maybe, of the Fund for the purposes and in the amounts as follows:
(a) Payment Account. The proceeds of the Refunding Portion of the Bonds shall be
deposited in the Payment Account. On or prior to the Prior Bonds Call Date, the Finance and
Administration Manager shall transfer from the Payment Account to the paying agent for the
Prior Bonds, $ of the Refunding Portion of the Bonds. The foregoing sums are
sufficient, together with other funds on deposit in the debt service account for the Refunded
Bonds, to pay the principal and interest due on the Refunded Bonds on and after the Prior Bonds
Call Date, including the principal of the Refunded Bonds called for redemption.
(b) Construction Account. To the Construction Account there shall be credited the
proceeds of the sale of the Improvement Portion of the Bonds, less accrued interest received
thereon, less capitalized interest, and less any amount paid in excess of the minimum bid, plus
any special assessments levied with respect to the Improvements and collected prior to
completion of the Improvements and payment of the costs thereof. From the Construction
Account there shall be paid all costs and expenses of the Improvements and all costs and
expenses of the Improvements, including the cost of any construction contracts heretofore let and
all other costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section
475.65. Moneys in the Construction Account shall be used for no other purpose except as
otherwise provided by law; provided that the proceeds of the Improvement Portion of the Bonds
may also be used to the extent necessary to pay interest on the Improvement Portion of the
Bonds due prior to the anticipated date of commencement of the collection of taxes or special
assessments herein levied or covenanted to be levied; and provided further that if upon
completion of the Improvements there shall remain any unexpended balance in the Construction
Account, the balance (other than any special assessments) shall be transferred to the Debt
Service Account or may be transferred by the Council to the fund of any other improvement
instituted pursuant to Minnesota Statutes, Chapter 429, and provided further that any special
assessments credited to the Construction Account shall only be applied towards payment of the
costs of the Improvements upon adoption of a resolution by the City Council determining that
the application of the special assessments for such purpose will not cause the City to no longer
be in compliance with Minnesota Statutes, Section 475.61, Subdivision 1.
(c) Debt Service Account. To the Debt Service Account there shall be credited: (A)
all collections of special assessments herein covenanted to be levied with respect to the
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Improvements and either initially credited to the Construction Account and not already spent as
permitted above and required to pay any principal and interest due on the Improvement Portion
of the Bonds or collected subsequent to the completion of the Improvements and payment of the
costs thereof; (B) any uncollected special assessments which were heretofore pledged for the
payment of the Refunded Bonds and are herein pledged to the payment of the Refunding Portion
of the Bonds; (C) all accrued interest received upon delivery of the Bonds; (D) capitalized
interest in the amount of $ ; (E) any collections of all taxes herein or hereinafter
levied for the payment of the Bonds and interest thereon; (F) any funds remaining on deposit in
the Debt Service Account established for the Prior Bonds; (G) all funds remaining in the
Construction Account after completion of the Improvements and payment of the costs thereof;
(H) all investment earnings on funds held in the Debt Service Account; and (I) any and all other
moneys which are properly available and are appropriated by the governing body of the City to
the Debt Service Account. The Debt Service Account shall be used solely to pay the principal
and interest and any premiums for redemption of the Bonds and any other general obligation
bonds of the City hereafter issued by the City and made payable from said Account as provided
by law.
No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire
higher yielding investments or to replace funds which were used directly or indirectly to acquire
higher yielding investments, except (1) for a reasonable temporary period until such proceeds are
needed for the purpose for which the Bonds were issued and (2) in addition to the above in an
amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To
this effect, any proceeds of the Bonds and any sums from time to time held in the Construction
Account or Debt Service Account (or any other City account which will be used to pay principal
or interest to become due on the bonds payable therefrom) in excess of amounts which under
then applicable federal arbitrage regulations may be invested without regard to yield shall not be
invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage
regulations on such investments after taking into account any applicable "temporary periods" or
"minor portion" made available under the federal arbitrage regulations. Money in the Fund shall
not be invested in obligations or deposits issued by, guaranteed by or insured by the United
States or any agency or instrumentality thereof if and to the extent that such investment would
cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the
Internal Revenue Code of 1986, as amended (the "Code").
16. Covenants Relating to the Refunding Portion of the Bonds.
(a) Special Assessments. Pursuant to the Prior Resolution, the City has heretofore
levied special assessments which are pledged to the payment of the principal and interest on the
Prior Bonds. All uncollected special assessments are now pledged to the payment of principal of
and interest on the Refunding Portion of the Bonds. The special assessments are such that if
collected in full they, together with estimated collections of other revenues herein pledged for the
payment of the Refunding Portion of the Bonds, will produce at least five percent in excess of
the amount needed to meet when due the principal and interest payments on the Refunding
Portion of the Bonds. The balance of the special assessments shall be payable in equal,
consecutive, annual installments with general taxes for the years shown below and with interest
on the declining balance of all such installments as follows:
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Improvement Desi ng ation Uncollected Amount Collection Years
2001 Improvements
(b) Cancellation of Certain Tax Levies. Pursuant to the Prior Resolution, the City has
heretofore levied taxes which are pledged to the payment of the principal and interest on the
Prior Bonds. Upon payment of the Refunded Bonds the taxes levied by the Prior Resolution in
the years 20 through 20 for collection in the years 20 through 20 shall be canceled.
17. Covenants Relating to the Improvement Portion of the Bonds.
(a) Assessments. It is hereby determined that no less than twenty percent of the cost
to the City of each Improvement financed hereunder within the meaning of Minnesota Statutes,
Section 475.58, Subdivision 1(3), shall be paid by special assessments to be levied against every
assessable lot, piece and parcel of land benefited by any of the Improvements. The City hereby
covenants and agrees that it will let all construction contracts not heretofore let within one year
after ordering each Improvement financed hereunder unless the resolution ordering the
Improvement specifies a different time limit for the letting of construction contracts. The City
hereby further covenants and agrees that it will do and perform as soon as they may be done all
acts and things necessary for the final and valid levy of such special assessments, and in the
event that any special assessment be at any time held invalid with respect to any lot, piece or
parcel of land due to any error, defect, or irregularity in any action or proceedings taken or to be
taken by the City or the City Council or any of the City officers or employees, either in the
making of the assessments or in the performance of any condition precedent thereto, the City and
the City Council will forthwith do all further acts and take all further proceedings as may be
required by law to make the assessments a valid and binding lien upon such property. It is
hereby determined that the assessments shall be payable in equal, consecutive, annual
installments, with general taxes for the years shown below and with interest on the declining
balance of all such assessments at a rate per annum not greater than the maximum permitted by
law and not less than the rates per annum shown opposite their collection years specified below:
Improvement Collection
Desi ng ation Amount Levy Year Years Rate
At the time the assessments are in fact levied the City Council shall, based on the then-
currentestimated collections of the assessments, make any adjustments in any ad valorem taxes
required to be levied in order to assure that the City continues to be in compliance with
Minnesota Statutes, Section 475.61, Subdivision 1.
18. Covenants Relating to the Bonds.
(a) Tax Levy; Covera eg Test. To provide moneys for payment of the principal and
interest on the Bonds there is hereby levied upon all of the taxable property in the City a direct
annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of
other general property taxes in the City for the years and in the amounts as follows:
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Year of Tax Levy Year of Tax Collection Amount
See Attached
The tax levies are such that if collected in full they, together with estimated collections of
special assessments and other revenues herein pledged for the payment of the Bonds, will
produce at least five percent in excess of the amount needed to meet when due the principal and
interest payments on the Bonds. The tax levies shall be irrepealable so long as any of the Bonds
are outstanding and unpaid, provided that the City reserves the right and power to reduce the
levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61,
Subdivision 3.
19. Prior Bonds; Security. Until retirement of the Prior Bonds, all provisions
theretofore made for the security thereof shall be observed by the City and all of its officers and
agents.
20. Notice of Call for Redemption. The Clerk is hereby authorized and directed to
cause mailed notice of redemption to be given to the paying agent for the Prior Bonds and to all
registered holders of the Refunded Bonds. The notice of redemption shall be in substantially the
form attached hereto as Exhibit A.
21. Continuing Disclosure. The City is the sole obligated person with respect to the
Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"),
promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the
Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the
"Undertaking") hereinafter described:
(a) Provide or cause to be provided to each nationally recognized municipal securities
information repository ("NRMSIR") and to the appropriate state information depository ("SID"),
if any, for the State of Minnesota, through and including June 30, 2009, and thereafter to the
Electronic Municipal Market Access system at www.emma.msrb.org ("Emma"), in each case as
designated by the Commission in accordance with the Rule, certain annual financial information
and operating data in accordance with the Undertaking. The City reserves the right to modify
from time to time the terms of the Undertaking as provided therein.
(b) Provide or cause to be provided, in a timely manner, (i) through and including
June 30, 2009 to each NRMSIR or to the Municipal Securities Rulemaking Board ("MSRB") and
any SID, and (ii) thereafter to EMMA, notice of the occurrence of certain material events with
respect to the Bonds in accordance with the Undertaking.
(c) Provide or cause to be provided, in a timely manner, (i) through and including
June 30, 2009 to each NRMSIR or to the MSRB and any SID, and (ii) thereafter to EMMA,
notice of a failure by the City to provide the annual financial information with respect to the City
described in the Undertaking.
(d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph
and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be
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enforceable on behalf of such Holders; provided that the right to enforce the provisions of these
covenants shall be limited to a right to obtain specific enforcement of the City's obligations under
the covenants.
The Mayor and Clerk, or any other officer of the City authorized to actin their place are
hereby authorized and directed to execute on behalf of the City the Undertaking in substantially
the form presented to the City Council subj ect to such modifications thereof or additions thereto
as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser of the
Bonds, and (iii) acceptable to the Council President and Administrator.
22. General Obligation Pledge. For the prompt and full payment of the principal and
interest on the Bonds, as the same respectively become due, the full faith, credit and taxing
powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt
Service Account is ever insufficient to pay all principal and interest then due on the Bonds and
any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds
of the City which are available for such purpose, and such other funds may be reimbursed with
or without interest from the Debt Service Account when a sufficient balance is available therein.
23. Redemption of Prior Bonds. The Prior Bonds which mature on and after
February 1, 2010, shall be redeemed and prepaid on May 15, 2009, in accordance with the terms
and conditions set forth in the Notices of Call for Redemption attached hereto as Exhibit A,
which terms and conditions are hereby approved and incorporated herein by reference.
24. Certificate of Registration. The Clerk is hereby directed to file a certified copy of
this resolution with the County Auditor of Ramsey County, Minnesota, together with such other
information as the County Auditor shall require, and to obtain the County Auditor's Certificate
that the Bonds have been entered in the County Auditor's Bond Register and that the tax levy
required by law has been made.
25. Records and Certificates. The officers of the City are hereby authorized and
directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the
issuance of the Bonds, certified copies of all proceedings and records of the City relating to the
Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates
and information as are required to show the facts relating to the legality and marketability of the
Bonds as the same appear from the books and records under their custody and control or as
otherwise known to them, and all such certified copies, certificates and affidavits, including any
heretofore furnished, shall be deemed representations of the City as to the facts recited therein.
26. Negative Covenant as to Use of Bond Proceeds and Project. The City hereby
covenants not to use the proceeds of the Bonds or to use the improvements financed by the Prior
Bonds (the "Project"), or to cause or permit them to be used, or to enter into any deferred
payment arrangements for the cost of the Project, in such a manner as to cause the Bonds to be
"private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code.
27. Tax-Exempt Status of the Bonds; Rebate - Refunding Portion of the Bonds and
Improvement Portion of the Bonds. The City shall comply with requirements necessary under
the Code to establish and maintain the exclusion from gross income under Section 103 of the
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Code of the interest on the Bonds, including without limitation (a) requirements relating to
temporary periods for investments, (b) limitations on amounts invested at a yield greater than the
yield on the Bonds, and (c) the rebate of excess investment earnings to the United States. With
respect to the Improvement portion of the Bonds, the City expects to satisfy the 24-month
expenditure exemption for gross proceeds of the Improvement Portion of the Bonds as provided
in Section 1.148-7(d)(1) of the Regulations. With respect to the Refunding Portion of the Bonds,
the City will meet the 6-month expenditure exemption for gross proceeds of the Refunding
Portion of the Bonds as provided in Section 1.148-7(d)(1) of the Regulations. The Mayor and or
Clerk are hereby authorized and directed to make such elections as to arbitrage and rebate
matters relating to the Bonds as they deem necessary, appropriate or desirable in connection with
the Bonds, and all such elections shall be, and shall be deemed and treated as, elections of the
City.
28. Designation of Qualified Tax-Exempt Obli ate ions. In order to qualify the Bonds
as "qualified tax exempt obligations" within the meaning of Section 265(b)(3) of the Code, the
City hereby makes the following factual statements and representations:
(a) the Bonds are issued after August 7, 1986;
(b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code;
(c) the City hereby designates the Bonds as "qualified tax exempt obligations" for
purposes of Section 265(b)(3) of the Code;
(d) the reasonably anticipated amount of tax exempt obligations (other than private
activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will
be issued by the City (and all entities treated as one issuer with the City, and all subordinate
entities whose obligations are treated as issued by the City) during this calendar year 2009 will
not exceed $30,000,000;
(e) not more than $30,000,000 of obligations issued by the City during this calendar
year 2009 have been designated for purposes of Section 265(b)(3) of the Code;
(~ the aggregate face amount of the Bonds does not exceed $30,000,000;
Furthermore, the Refunding Portion of the Bonds is deemed designated as a "qualified
tax exempt obligation" within the meaning of Section 265(b)(3) of the Code to the extent it does
not exceed the outstanding principal balance of the Refunded Bonds because:
(g) each of the Refunded Bonds was designated as a "qualified tax exempt
obligation" for purposes of Section 265(b)(3) of the Code;
(h) the aggregate face amount of the Bonds does not exceed $10,000,000;
(i) the average maturity of the Bonds does not exceed the remaining average maturity
of the Refunded Bonds;
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(j) no part of the Bonds has a maturity date which is later than the date which is
thirty years after the date the Refunded Bonds were issued;
(k) the Refunding Portion of the Bonds is issued to refund, and not to "advance
refund" the Prior Bonds within the meaning of Section 149(d)(5) of the Code and shall not be
taken into account under the $10,000,000 issuance limit to the extent the Refunding Portion of
the Bonds do not exceed the outstanding amount of the Prior Bonds.
The City shall use its best efforts to comply with any federal procedural requirements which may
apply in order to effectuate the designation made by this paragraph.
29. Defeasance. When all Bonds have been discharged as provided in this paragraph,
all pledges, covenants and other rights granted by this resolution to the registered holders of the
Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with
respect to any Bonds which are due on any date by irrevocably depositing with the Bond
Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond
should not be paid when due, it may nevertheless be discharged by depositing with the Bond
Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such
deposit. The City may also at any time discharge its obligations with respect to any Bonds,
subject to the provisions of law now or hereafter authorizing and regulating such action, by
depositing irrevocably in escrow, with a suitable banking institution qualified by law as an
escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67,
Subdivision 8, bearing interest payable at such times and at such rates and maturing on such
dates as shall be required, subject to sale and/or reinvestment, to pay all amounts to become due
thereon to maturity or, if notice of redemption as herein required has been duly provided for, to
such earlier redemption date.
30. Supplemental Resolution. The Prior Resolution authorizing the issuance of the
Prior Bonds is hereby supplemented to the extent necessary to give effect to the provisions
hereof.
31. Severability. If any section, paragraph or provision of this Resolution shall be
held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such
section, paragraph or provision shall not affect any of the remaining provisions of this
Resolution.
32. Headings. Headings in this Resolution are included for convenience of reference
only and are not a part hereof, and shall not limit or define the meaning of any provision hereof.
The motion for the adoption of the foregoing Resolution was duly seconded by
Councilmember and, after a full discussion thereof and upon a vote being
taken thereon, the following voted in favor thereof:
and the following voted against the same:
Whereupon the Resolution was declared duly passed and adopted.
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STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood,
Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that the same is a full, true and
complete transcript of the minutes of a meeting of the City Council duly called and held on the
date therein indicated, insofar as such minutes relate to providing for the issuance and sale of
$4,765,000 General Obligation Improvement and Refunding Bonds, Series 2009A.
WITNESS my hand this 9th day of March, 2009.
Clerk
a3o6ooo~i 23
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EXHIBIT A
NOTICE OF CALL FOR REDEMPTION
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2001B
CITY OF MAPLEWOOD,
RAMSEY COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Maplewood,
Ramsey County, Minnesota, there have been called for redemption and prepayment on
May 15, 2009
those outstanding bonds of the City designated as General Obligation Improvement Bonds,
Series 2001B, dated as of October 1, 2001, having stated maturity dates in the years 2010
through 2017, inclusive, and totaling $1,640,000 in principal amount. The bonds are being
called at a price of par plus accrued interest to May 15, 2009, on which date all interest on the
bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to
present their bonds for payment, at U. S. Bank National Association. (successor to Norwest Bank
Minnesota, National Association), Attention: Paying Agent Services, 180 East Fifth Street, St.
Paul, Minnesota 55101.
Dated: March 9, 2009
BY ORDER OF THE CITY COUNCIL
/s/ Karen Guilfoile
City Clerk
Important Notice: Under the Interest and Dividend Compliance Act of 1983 31% will be
withheld if tax identification number is not properly certified.
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Agenda L1
MEMORANDUM
TO: Chuck Ahl, Acting City Manager
FROM: Karen Guilfoile, Citizen Services Manager
DATE: March 2, 2009
SUBJECT: Off-Sale Intoxicating Liquor License -Kevin M. Branstad, New Manager,
Cub Discount Liquor
Introduction
Kevin Branstad has submitted an application as the new manager of Cub Discount
Liquor located at 100 W. County Road B, an off-sale intoxicating liquor license holder.
Background
Mr. Branstad was raised in New Richmond, WI where he graduated from High School
then continued on to UW Stout. He has lived in New Richmond, WI, Fergus Falls, Isanti
and Baldwin, WI where he currently resides.
Mr. Branstad has worked for Cub Foods for 5 years at various locations in Minnesota.
He has worked as the assistant store manager in the following Cub Food stores: Forest
Lake, Arden Hills and Stillwater. In August 2006, he was transferred to Inver Grove
Heights as the manager; then transferred to Maplewood as the manager in January of
2009.
As required by City ordinances, the necessary background investigation was completed
by the Police Department on Mr. Branstad. In the course of this investigation, state
criminal history files were checked along with contacts and warrants in the cities of New
Richmond, WI, Fergus Falls, Isanti, Forest Lake, Stillwater, Inver Grove Heights,
Baldwin, WI and Maplewood and the counties of St. Croix, Otter Tail, Washington,
Isanti, Ramsey and Dakota.
Chief Thomalla has met with Mr. Branstad to discuss measures to eliminate the sale of
alcoholic beverages to underage persons, general security and retail crime issues, and
the Maplewood Liquor Ordinances.
Consideration
It is recommended that the City Council approve the request for change in manager by
Mr. Branstad at Cub Discount Liquor.
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MEMORANDUM
TO: Acting City Manager Ahl
FROM: Karen Guilfoile, Director Citizen Services
RE: Alcohol Compliance Check Failures
DATE: March 3, 2009
Introduction
Item L-2
The city is in the process of completing another round of alcohol compliance checks. In all instances,
an employee failed the compliance check by selling alcohol to an underage buyer and was issued a
criminal complaint for that offense which has been prosecuted.
Background
The city does not follow a specified guideline for penalties since some compliance failures are more
egregious and warrant stricter penalties. However, past practice has been to adhere to State
guidelines of imposing a penalty of $500 for the first offense, $1,000 for the second offense, $2,000 if
there is a third offense and then revocation or possible suspension of the license.
In February of 2005, the city council implemented an incentive program that includes aone-time 5%
discount on the annual license fee after remaining violation free for five consecutive years. After
receiving a penalty and remaining violation free for five consecutive years the violation would be
removed from the record.
Following are the four compliance failures with statistical history and the proposed fine for council
consideration.
Business Prior Failures and Action Pro osed Penalt
Bambu Restaurant No rior failures $500
Cham 's 5 consecutive ears violation free $500
Herita e Li uor No rior failures $500
Hue 's Saloon Alcohol/2006 - $500 $1,000
All establishments have been notified of the proposed civil penalty against them and were
encouraged to attend the March 9, 2009 council meeting.
Consideration
Council consideration for penalties is requested.
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AGENDA NO. M-1
AGENDA REPORT
TO: City Council
FROM: Finance Director
RE: APPROVAL OF CLAIMS
DATE: March 9, 2009
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$ 282,985.18 Checks # 77734 thru # 77790
dated 02/20/09 thru 02/24/09
$ 132,614.64 Disbursements via debits to checking account
dated 02/13/09 thru 02/20/09
$ 208,407.76 Checks # 77791 thru # 77844
dated 02/24/09 thru 03/03/09
$ 375,541.62 Disbursements via debits to checking account
dated 02/20/09 thru 02/27/09
$ 999,549.20 Total Accounts Payable
PAYROLL
$ 487,860.81 Payroll Checks and Direct Deposits dated 02/20/09
$ 3,511.99 Payroll Deduction check # 1006873 thru # 1006874
dated 02/20/09
$ 491,372.80 Total Payroll
$ 1,490,922.00 GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
kf
attachments
P:WPPROVAL OF CLAIMS~2009~,4prClms 2-22 AND 2-27.x1s Packet Page Number
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Check Register
City of Maplewood
02/20/2009
Check Date Vendor Description Amount
77734 02/20/2009 00396 DEPT OF PUBLIC SAFETY TRANSFER TITLES OF FORFEITED 20.00
77735 02/20/2009 02464 US BANK FUNDS FOR ATM 10,000.00
77736 02/24/2009 00908 M R P A REGISTRATION FEE 345.00
77737 02/24/2009 01360 REINHART FOODSERVICE MDSE FOR RESALE 329.86
77738 02/24/2009 02347 10,000 LAKES CHAPTER REGISTRATION FEES 525.00
77739 02/24/2009 01809 AGGREGATE INDUSTRIES, INC. WINTER SAND 229.40
02/24/2009 01809 AGGREGATE INDUSTRIES, INC. WINTER SAND 221.90
77740 02/24/2009 04169 ALLOY WELDING & MFG., INC. ROLL OFF CONTAINER 3,727.50
77741 02/24/2009 02510 ANIMALS OF WALTON'S HOLLOW TASTE OF MAPLEWOOD -PETTING ZOO 550.00
77742 02/24/2009 03744 ANTHONY BARILLA, JR VOLLEYBALL OFFICIAL -WINTER 460.00
77743 02/24/2009 01869 DALE BOETTCHER VOLLEYBALL OFFICIAL -WINTER 207.00
77744 02/24/2009 02766 KATHERINE BOWMAN VOLLEYBALL ASSIGNMENTS -WINTER 549.00
77745 02/24/2009 04066 CONNECT ELECTRIC INSTALLATION OF LIGHT FIXTURES 2,360.00
77746 02/24/2009 00412 DONALD SALVERDA & ASSOCIATES EFFECTIVE MANAGEMENT PROG 221.30
77747 02/24/2009 00509 FIRE MARSHAL ASSN OF MN MEMBERSHIP FEE 35.00
77748 02/24/2009 03900 FOX LAWSON & ASSOCIATES LLC PROFESSIONAL SRVS THRU 2/6 825.00
77749 02/24/2009 00543 GE CAPITAL RICOH MP1100 LEASE 897.77
02/24/2009 00543 GE CAPITAL RICOH COPIER -FEB 352.28
77750 02/24/2009 03982 JOSIE GEIGER VOLLEYBALL OFFICIAL -WINTER 414.00
77751 02/24/2009 03343 GHIZONI PRODUCTIONS TASTE OF MAPLEWOOD -BAND 400.00
77752 02/24/2009 01867 PERRY HANSON VOLLEYBALL OFFICIAL -WINTER 414.00
77753 02/24/2009 02351 PAT HAYES TASTE OF MAPLEWOOD -DEPOSIT 500.00
77754 02/24/2009 03597 MARY JO HOFMEISTER REIMB FOR MILEAGE 1/7 - 2/3 12.37
77755 02/24/2009 03538 PATRICK JAMES HUBBARD VOLLEYBALL OFFICIAL -WINTER 1,219.00
77756 02/24/2009 04223 IN STITCHES AUTO TRIM REPAIR GEAR 175.00
77757 02/24/2009 03956 KATIE INCANTALUPO ZUMBA INSTRUCTOR JAN/FEB 1,201.20
77758 02/24/2009 00985 METROPOLITAN COUNCIL WASTEWATER -MARCH 213,483.08
77759 02/24/2009 03997 MFRA COMP PLAN CONSULTANT FEE 1,930.41
77760 02/24/2009 03630 MN AWWA TRAINING SCHOOL 155.00
77761 02/24/2009 01035 MN CHAPTER IAAI MEMBERSHIP FEE 25.00
77762 02/24/2009 03622 MN OFFICE OF ENTERPRISE TECH WIDE AREA NETWORK -JAN 392.00
77763 02/24/2009 01175 CITY OF NORTH ST PAUL MONTHLY UTILITIES 2,824.30
77764 02/24/2009 01202 NYSTROM PUBLISHING CO INC MAPLEWOOD MONTHLY -FEB 9,977.63
02/24/2009 01202 NYSTROM PUBLISHING CO INC SCHOOL BROCHURE-RECREATION 4,742.43
02/24/2009 01202 NYSTROM PUBLISHING CO INC MAPLEWOOD MONTHLY-FEB ADD'L MCC 1,347.57
77765 02/24/2009 00001 ONE TIME VENDOR REFUND ELDER-JONES BLDG PERMIT 92.50
77766 02/24/2009 00001 ONE TIME VENDOR REFUND C WELCH HP BENEFIT 20.00
77767 02/24/2009 00001 ONE TIME VENDOR REFUND K PERRY HP BENEFIT 20.00
77768 02/24/2009 00001 ONE TIME VENDOR REFUND Y CALDWELL HP BENEFIT 20.00
77769 02/24/2009 00001 ONE TIME VENDOR REFUND B EBNER UCARE BENEFIT 20.00
77770 02/24/2009 01863 ROGER PACKER VOLLEYBALL OFFICIAL -WINTER 506.00
77771 02/24/2009 03865 STEVE PEARSON VOLLEYBALL OFFICIAL -WINTER 207.00
77772 02/24/2009 01254 PEPSI-COLA COMPANY MDSE FOR RESALE 570.90
77773 02/24/2009 01267 PIONEER PRESS ADVERTISING FOR MCC 5,300.26
77774 02/24/2009 04184 MICHELLE PRONSATI ZUMBA INSTRUCTOR JAN/FEB 902.30
77775 02/24/2009 00396 DEPT OF PUBLIC SAFETY REGISTRATION FEE 120.00
77776 02/24/2009 00396 DEPT OF PUBLIC SAFETY TRANSFER TITLES FORFEITED 40.00
77777 02/24/2009 04210 PULSE LAND GROUP, INC. CONSULTANT WORK ON COMP PLAN- 3,922.72
02/24/2009 04210 PULSE LAND GROUP, INC. CONSULTANT WORK ON COMP PLAN- 3,850.00
77778 02/24/2009 04212 QUAST CERAMICS, INC. INSTRUCTOR FEES 630.00
77779 02/24/2009 04242 RAY RAYMOND MCC SEMINARS -FEB 24TH 1,500.00
77780 02/24/2009 04219 DAVID ROBY GUITAR 324.00
77781 02/24/2009 01387 DR. JAMES ROSSINI ADMIN FEE FOR STRESS TEST -FEB 100.00
77782 02/24/2009 02663 CARL SAARION VOLLEYBALL OFFICIAL -WINTER 253.00
77783 02/24/2009 04043 SCHWAN FOOD CO MDSE FOR RESALE 54.94
Packet Page Number
82 of 146
77784
77785
77786
77787
77788
77789
77790
02/24/2009 04043 SCHWAN FOOD CO
02/24/2009 04043 SCHWAN FOOD CO
02/24/2009 01504 CITY OF ST PAUL
02/24/2009 01915 NANCY STEEPEN
02/24/2009 01578 T R F SUPPLY CO.
02/24/2009 03334 UNIQUE PAVING MATERIALS CORP
02/24/2009 02464 US BANK
02/24/2009 02464 US BANK
02/24/2009 01750 THE WATSON CO INC
02/24/2009 01750 THE WATSON CO INC
02/24/2009 01872 MARK WEBER
57 Checks in this report.
MDSE FOR RESALE
MDSE FOR RESALE
TASTE OF MAPLEWOOD SHOWMOBILE
VOLLEYBALL OFFICIAL -WINTER
MISC SUPPLIES
WINTER PATCHING MATERIALS
PAYING AGENT FEES
PAYING AGENT FEES
MDSE FOR RESALE
MDSE FOR RESALE
VOLLEYBALL OFFICIAL -WINTER
36.96
27.47
725.00
92.00
784.80
155.06
431.25
158.13
411.09
203.80
437.00
282.985.18
Packet Page Number
83 of 146
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date Payee Description Amount
02/13/09 02/16/09 Mon MN Dept of Natural Resources DNR electronic licenses 1,020.00
02/13/09 02/16/09 MN Dept of Revenue Sales Tax 10,429.00
02/13/09 02/16/09 ARC Administration DCRP & Flex plan payments 1,827.44
02/13/09 02/17/09 Tues MN State Treasurer Drivers License/Deputy Registrar(city clrk) 13,594.43
02/17/09 02/18/09 Wed MN State Treasurer Drivers License/Deputy Registrar(city clrk) 14,780.85
02/17/09 02/18/09 MN State Treasurer Drivers License/Deputy Registrar(city clrk) 3,949.25
02/18/09 02/19/09 Thu MN State Treasurer Drivers License/Deputy Registrar(city clrk) 16,865.75
02/18/09 02/19/09 US Bank VISA One Card' Purchasing Card Items 58,379.04
02/19/09 02/20/09 Fri MN State Treasurer Drivers License/Deputy Registrar(city clrk) 11,768.88
TOTAL
'Detailed listing of VISA purchases is attached.
93Y,694.64
Packet Page Number
84 of 146
Check Register
City of Maplewood
o2/z7rzoos
Check Date Vendor Description Amount
77791 02/24/2009 00111 ANIMAL CONTROL SERVICES PATROL & BOARDING FEES 1/5- 2/8 3,206.52
77792 02/24/2009 04242 ROD RAYMOND MCC SEMINARS- FEB 24TH 1,500.00
77793 02/24/2009 00001 ONE TIME VENDOR B BENEDICT RESOLVE COMPLAINT 250.00
77794 02/26/2009 01973 ERICKSON OIL PRODUCTS INC CAR WASHES- JAN 85.20
77795 03/03/2009 00908 M R P A REGISTRATION FEE - 55 TEAMS 935.00
03/03/2009 00908 M R P A STATE TOURNAMENT FEE - 3 TEAMS 420.00
77796 03/03/2009 01819 PAETEC LOCAL PHONE SRVS 1/16-2/15 1,505.21
77797 03/03/2009 01546 SUBURBAN SPORTSWEAR T-SHIRTS FOR FITNESS PROGRAM 498.50
77798 03/03/2009 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 22,168.62
03/03/2009 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 13,950.96
03/03/2009 01190 XCEL ENERGY ELECTRIC UTILITY 50.35
03/03/2009 01190 XCEL ENERGY METERED SPEED SIGN 11.39
77799 03/03/2009 01047 3M WASHERS FOR SIGN INSTALLATION 53.25
77800 03/03/2009 00090 AMERICAN RED CROSS CARD FEE FOR SWIM LESSONS 544.50
03/03/2009 00090 AMERICAN RED CROSS CARD FEE FOR SWIM LESSONS 319.50
77801 03/03/2009 00116 APPEARANCE PLUS CAR WASH CAR WASHES JAN 184.12
77802 03/03/2009 00134 ASSN OF METRO MUNICIPALITIES METRO CITIES MEMBERSHIP DUES 9,635.00
77803 03/03/2009 03589 YANCY BECK SUPPLIES-TRAINING FIRE EXPLORERS 71.83
77804 03/03/2009 03738 BETHEL &ASSOCIATES, PA RETAINER FOR LEAGAL SRVS-MARCH 6,600.00
77805 03/03/2009 03513 BRIAN BIERDEMAN K-9 MAINTENANCE MARCH 35.00
77806 03/03/2009 00464 EMERGENCY AUTOMOTIVE TECH, INC NEW CAR LIGHTING#4995 5,525.27
03/03/2009 00464 EMERGENCY AUTOMOTIVE TECH, INC NEW CAR LIGHTING#4998 5,310.30
03/03/2009 00464 EMERGENCY AUTOMOTIVE TECH, INC NEW CAR LIGHTING#4997 3,666.05
77807 03/03/2009 03516 ANTHONY GABRIEL K-9 MAINTENANCE MARCH 35.00
77808 03/03/2009 00612 GYM WORKS INC REPAIR MCC EXERCISE EQUIP 321.28
77809 03/03/2009 04206 H.A. KANTRUD PROSECUTION & LEGAL SRVS -MARCH 16,500.00
77810 03/03/2009 00652 STEVE HEINZ REIMB FOR UNIFORM 2/18 149.98
77811 03/03/2009 00662 HERITAGE THEATER CO INC CHARITABLE GAMBLING AWARD 2,600.00
77812 03/03/2009 04220 ISS FACILITY SERVICES-MPLS SANIGLAZE CITY HALL TILE FLOORS 1,128.90
77813 03/03/2009 04195 JAMES JOHNSON REIMB FOR FF11 EXAM 2/11 70.00
77814 03/03/2009 00857 LEAGUE OF MINNESOTA CITIES ONLINE TRAINING 1,445.00
77815 03/03/2009 01083 M D R A ASSOCIATION FEES 495.00
77816 03/03/2009 01083 M D R A WEBSITE RENEWAL FEES 25.00
77817 03/03/2009 00936 MAPLEWOOD HISTORICAL SOCIETY REPAIRS-NEW WING ON BARN (28C6217) 1,464.10
77818 03/03/2009 03270 MICHAEL A. MILLER/ISN BASKETBALL OFFICIALS 1/3-2/21 1,320.00
77819 03/03/2009 01079 MN CHIEFS OF POLICE ASSN REGISTRATION FEE 340.00
77820 03/03/2009 01023 MN COUNTY ATTORNEYS ASSN VEHICLE FORFEITURE FORMS 117.15
77821 03/03/2009 00001 ONE TIME VENDOR REFUND HORIZON BCBS AMB 082108 995.40
77822 03/03/2009 00001 ONE TIME VENDOR REFUND D SHY AMB 082108 585.83
77823 03/03/2009 00001 ONE TIME VENDOR REFUND J THURMOND AMB 073009 492.55
77824 03/03/2009 00001 ONE TIME VENDOR REFUND M BATTERSON AMB 06009902 409.00
77825 03/03/2009 00001 ONE TIME VENDOR REFUND J YANG AMB 08818 100.00
77826 03/03/2009 00001 ONE TIME VENDOR REFUND J HARTFORD AMB 04008594 100.00
77827 03/03/2009 00001 ONE TIME VENDOR REFUND M MOGG MEMBERSHIP 59.78
77828 03/03/2009 00001 ONE TIME VENDOR REFUND KALBERT BCBS BENEFIT 40.00
77829 03/03/2009 00001 ONE TIME VENDOR REFUND J KRINGLE RACQUETBALL 14.00
77830 03/03/2009 02270 PAL DA & SONS INC PROJ 07-01 BROOKIVIEW FINAL PMT 39,919.04
77831 03/03/2009 01283 POST BOARD POLICE OFFICER LICENSE 90.00
77832 03/03/2009 00396 DEPT OF PUBLIC SAFETY TITLES OF FORFEITED VEHICLES 150.00
03/03/2009 00396 DEPT OF PUBLIC SAFETY TITLES OF FORFEITED VEHICLES 20.00
77833 03/03/2009 01341 RAMSEY CTY FIRE CHIEFS ASSN MEMBERSHIP DUES 60.00
77834 03/03/2009 04221 RANDY'S MEATS & GOOD STUFF MDSE FOR RESALE 165.60
03/03/2009 04221 RANDY'S MEATS & GOOD STUFF MDSE FOR RESALE 124.20
77834 03/03/2009 04221 RANDY'S MEATS & GOOD STUFF MDSE FOR RESALE 124.20
77835 03/03/2009 01418 SAM'S CLUB DIRECT MDSE FOR RESALE 330.51
03/03/2009 01418 SAM'S CLUB DIRECT FOOD FOR EDGERTON GYM 307.28
03/03/2009 01418 SAM'S CLUB DIRECT SUPPLIES FOR CARVER GYM 268.19
03/03/2009 01418 SAM'S CLUB DIRECT SUPPLIES FOR EDGERTON GYM 198.47
03/03/2009 01418 SAM'S CLUB DIRECT FOOD FOR CARVER GYM 156.12
03/03/2009 01418 SAM'S CLUB DIRECT MDSE FOR RESALE/B-DAY PROG 114.05
03/03/2009 01418 SAM'S CLUB DIRECT B-DAY PROG SUPPLIES 112.84
03/03/2009 01418 SAM'S CLUB DIRECT B-DAY PROG SUPPLIES/BANQUET ROOM 59.30
03/03/2009 01418 SAM'S CLUB DIRECT SUPPLIES FOR CARVER GYM 11.88
77836 03/03/2009 03879 SANSIO EMS RUNSHEETS & SUB -MARCH 614.59
77837 03/03/2009 04203 SOUP DU JOOR YOGURT BAR FOR MOTIVATIONAL 316.78
77838 03/03/2009 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 1,316.15
77839 03/03/2009 01836 CITY OF ST PAUL CRIME LAB SERVICES -JAN 110.00
03/03/2009 01836 CITY OF ST PAUL RADIO REPAIRS & MAINT -JAN 99.42
77840 03/03/2009 01565 SWEEPER SERVICES REPAIR PARTS FOR STREET SWEEPER 858.92
77841 03/03/2009 01574 T.A. SCHIFSKY & SONS, INC PROJ 07-26 BEAM AVE IMP FINAL PMT 53,488.91
03/03/2009 01574 T.A. SCHIFSKY & SONS, INC PROJ 07-27 UPPER AFTON RD FINAL PMT 3,072.11
77842 03/03/2009 03598 PAUL THEISEN REIMB FOR PARKING 2/13 108.00
77843 03/03/2009 04131 TROPICAL BALLROOM BALLROOM INSTRUCTION 432.00
77844 03/03/2009 01750 THE WATSON CO INC MDSE FOR RESALE 444.66
208.407.76
54 Check s in this re port.
Packet Page Number
85 of 146
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
02/20/09 02/23/09 Mon MN State Treasurer Drivers License/Deputy Registrar(city clrk) 29,441.45
02/20/09 02/23/09 ICMA (Vantagepointe) Deferred Compensation 3,658.23
02/20/09 02/23/09 Great West Deferred Compensation 26,460.47
02/20/09 02/23/09 MN Dept of Revenue Fuel Tax 611.75
02/23/09 02/24/09 Tue MN State Treasurer Drivers License/Deputy Registrar(city clrk) 56,406.52
02/23/09 02/24/09 US Treasurer Federal Payroll Tax (FICA) 95,594.94
02/23/09 02/24/09 PERA PERA 81,690.76
02/23/09 02/24/09 MN Dept of Natural Resources DNR electronic licenses 645.00
02/24/09 02/25/09 Wed MN State Treasurer Drivers License/Deputy Registrar(city clrk) 5,562.50
02/24/09 02/25/09 MN State Treasurer Drivers License/Deputy Registrar(city clrk) 15,586.00
02/24/09 02/25/09 MN State Treasurer State Payroll Tax 18,501.33
02/24/09 02/25/09 WI Dept of Revenue State Payroll Tax 1,082.39
02/24/09 02/25/09 Labor Unions Union Dues 3,529.22
02/25/09 02/26/09 Thu MN State Treasurer Drivers License/Deputy Registrar(city clrk) 19,992.68
02/26/09 02/27/09 Fri MN State Treasurer Drivers License/Deputy Registrar(city clrk) 16,107.93
02/26/09 02/27/09 ARC Administration DCRP & Flex plan payments 670.45
TOTAL 375,541.62
'Detailed listing of VISA purchases is attached.
Packet Page Number
86 of 146
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK # CHECK DATE EMPLOYEE NAME AMOUNT
02/20/09 BRUNSBERG, STEVEN 100.00
02/20/09 HANSEN, JOHN 162.50
02/20/09 HJELLE, ERIK 416.42
02/20/09 JUENEMANN, KATHLEEN 416.42
02/20/09 NEPHEW, JOHN 416.42
02/20/09 ROSSBACH, WILLIAM 416.42
02/20/09 BURLINGAME, SARAH 1,440.00
02/20/09 CHRISTENSON, SCOTT 1,82535
02/20/09 FARR, LARRY 2,542.04
02/20/09 JAHN, DAVID 1,78837
02/20/09 ARNOLD, AJLA 256.00
02/20/09 PALANK, MANDY 352.00
02/20/09 RAMEAUX, THERESE 2,942.52
02/20/09 FORMANEK, KAREN 1,63335
02/20/09 MITTET, ROBERT 3,572.04
02/20/09 ANDERSON, CAROLE 3,197.55
02/20/09 DEBILZAN, JUDY 1,640.67
02/20/09 JACKSON, MARY 2,042.95
02/20/09 KELSEY, CONNIE 2,494.27
02/20/09 LAYMAN, COLLEEN 2,742.27
02/20/09 CAREY, HEIDI 2,37735
02/20/09 GUILFOILE, KAREN 3,750.01
02/20/09 KROLL, LISA 2,13838
02/20/09 NEPHEW, MICHELLE 1,44135
02/20/09 SCHMIDT, DEBORAH 2,281.66
02/20/09 SPANGLER, EDNA 1,255.86
02/20/09 CORTESI, LUANNE 1,193.01
02/20/09 JAGOE, CAROL 1,958.50
02/20/09 KELLY, LISA 1,163.22
02/20/09 CARSON, MICHELLE 1,630.13
02/20/09 MECHELKE, SHERRIE 1,457.28
02/20/09 MO Y, PAMELA 1,670.66
02/20/09 OSTER, ANDREA 1,833.17
02/20/09 WEAVER, KRISTINE 2,118.97
02/20/09 CORCORAN, THERESA 1,828.55
02/20/09 PALANK, MARY 1,830.86
02/20/09 POWELL, PHILIP 2,818.15
02/20/09 SVENDSEN, JOANNE 2,022.59
02/20/09 THOMALLA, DAVID 4,839.74
02/20/09 YOUNG, TAMELA 1,828.55
02/20/09 ABEL, CLINT 2,84538
02/20/09 ALDRIDGE, MARK 2,804.87
02/20/09 BAKKE, LONN 2,84335
02/20/09 BARTZ, PAUL 3,558.29
02/20/09 BELDE, STANLEY 2,958.77
02/20/09 BENJAMIN, MARKESE 2,148.88
02/20/09 BIERDEMAN, BRIAN 3,037.92
02/20/09 BOHL, JOHN 3,241.77
02/20/09 BUSACK, DANIEL 3,203.26
02/20/09 COFFEY, KEVIN 2,693.52
Packet Page Number
87 of 146
02/20/09 GROTTY, KERRY 3,195.49
02/20/09 DEMULLING, JOSEPH 2,093.98
02/20/09 DOBLAR, RICHARD 3,386.95
02/20/09 FRITZE, DEREK 2,384.11
02/20/09 GABRIEL, ANTHONY 3,087.12
02/20/09 HAWKINSON JR, TIMOTHY 2,070.90
02/20/09 HEINZ, STEPHEN 2,855.76
02/20/09 HER, PHENG 1,940.56
02/20/09 HIEBERT, STEVEN 1,104.87
02/20/09 JOHNSON, KEVIN 4,053.11
02/20/09 KALKA, THOMAS 1,426.58
02/20/09 KARIS, FLINT 3,344.55
02/20/09 KONG, TOMMY 2,749.10
02/20/09 KREKELER, NICHOLAS 713.08
02/20/09 KROLL, BRETT 2,718.12
02/20/09 KVAM, DAVID 3,980.20
02/20/09 LANGVER, TODD 2,600.16
02/20/09 CARSON, DANIEL 2,749.10
02/20/09 LU, JOHNNIE 2,693.52
02/20/09 MARINO, JASON 2,693.52
02/20/09 MARTIN, JERROLD 2,84538
02/20/09 MCCARTY, GLEN 2,820.07
02/20/09 METRY, ALESIA 2,914.92
02/20/09 NYE, MICHAEL 2,865.72
02/20/09 OLSON, JULIE 2,876.77
02/20/09 PALMA, STEVEN 3,058.24
02/20/09 RABBETT, KEVIN 3,980.20
02/20/09 RHUDE, MATTHEW 2,718.81
02/20/09 SHORTREED, MICHAEL 3,881.66
02/20/09 STEFFEN, SCOTT 3,759.07
02/20/09 STEINER, JOSEPH 3,834.12
02/20/09 SYPNIEWSKI, WILLIAM 2,588.62
02/20/09 SZCZEPANSKI, THOMAS 2,868.82
02/20/09 TRAN, JOSEPH 2,853.42
02/20/09 WENZEL, JAY 2,749.10
02/20/09 XIONG, KAO 2,670.44
02/20/09 BERGERON, JOSEPH 3,596.49
02/20/09 DUGAS, MICHAEL 3,677.90
02/20/09 ERICKSON, VIRGINIA 3,255.55
02/20/09 FLOR, TIMOTHY 3,901.22
02/20/09 FRASER, JOHN 3,22636
02/20/09 LANGVER, SCOTT 2,896.00
02/20/09 THEISEN, PAUL 3,056.53
02/20/09 THIEVES, PAUL 2,956.73
02/20/09 BADMAN, ANDREW 2,19533
02/20/09 DAWSON, RICHARD 2,942.20
02/20/09 DOLLERSCHELL, ROBERT 29339
02/20/09 EVERSON, PAUL 2,665.87
02/20/09 FOSSUM, ANDREW 2,456.95
02/20/09 HALWEG, JODI 2,502.55
02/20/09 JUNGMANN, BERNARD 3,126.84
02/20/09 NOVAK, JEROME 2,975.74
02/20/09 OLSON, JAMES 2,240.73
02/20/09 PERBIX, CHARLES 2,252.27
02/20/09 PETERSON, ROBERT 2,724.82
02/20/09 RICHARDSON, ANDREA 2,225.09
02/20/09 SEDLACEK, JEFFREY 2,502.55
02/20/09 STREFF, MICHAEL 2,252.27
02/20/09 SVEVDSEN, RONALD 3,106.70
02/20/09 GERVAIS-JR, CLARENCE 3,440.23
Packet Page Number
88 of 146
02/20/09 LUKIN, STEVEN 4,387.97
02/20/09 ZWIEG, SUSAN 2,170.15
02/20/09 AHL, R. CHARLES 5,253.00
02/20/09 FINWALL, SHANN 2,98935
02/20/09 KNUTSON, LOIS 1,848.55
02/20/09 NIVEN, AMY 1,397.44
02/20/09 PRIEFER, WILLIAM 2,633.26
02/20/09 BRINK, TROY 2,064.55
02/20/09 BUCKLEY, BRENT 2,596.15
02/20/09 DEBILZAN, THOMAS 2,064.55
02/20/09 EDGE, DOUGLAS 2,072.55
02/20/09 JONES, DONALD 2,064.55
02/20/09 MEISSNER, BRENT 1,626.15
02/20/09 MEYER, GERALD 2,14739
02/20/09 NAGEL, BRYAN 3,105.66
02/20/09 OSWALD, ERICK 2,279.57
02/20/09 RUNNING, ROBERT 2,180.55
02/20/09 TEVLIN, TODD 2,072.55
02/20/09 BURLINGAME, NATHAN 2,018.63
02/20/09 DUCHARME, JOHN 2,634.06
02/20/09 ENGSTROM, ANDREW 2,249.84
02/20/09 GAYNOR, VIRGINIA 2,827.97
02/20/09 JACOBSON, SCOTT 2,170.19
02/20/09 JAROSCH, JONATHAN 2,555.77
02/20/09 KREGER, JASON 2,117.11
02/20/09 KUMMER, STEVEN 2,890.95
02/20/09 LINDBLOM, RANDAL 2,63637
02/20/09 LOVE, STEVEN 2,774.40
02/20/09 THOMPSON, MICHAEL 3,646.23
02/20/09 ZIEMAN, SCOTT 171.60
02/20/09 EDSON, DAVID 2,223.29
02/20/09 HINNENKAMP, GARY 2,076.58
02/20/09 MARUSKA, MARK 3,090.00
02/20/09 NAUGHTON, JOHN 2,064.55
02/20/09 NORDQUIST, RICHARD 2,064.55
02/20/09 NOVAK, MICHAEL 903.97
02/20/09 SCHINDELDECKER, JAMES 2,066.86
02/20/09 BIESANZ, OAKLEY 1,426.83
02/20/09 DEAVER, CHARLES 682.88
02/20/09 GERNES, CAROLE 293.56
02/20/09 HAYMAN, JANET 1,624.21
02/20/09 HUTCHINSON, ANN 2,546.16
02/20/09 SOUTTER, CHRISTINE 366.00
02/20/09 WACHAL, KAREN 720.08
02/20/09 FRY, PATRICIA 1,898.06
02/20/09 HALL, KATHLEEN 225.00
02/20/09 KONEWKO, DUWAYNE 4,975.62
02/20/09 SINDT, ANDREA 1,97735
02/20/09 THOMPSON, DEBRA 774.68
02/20/09 EKSTRAND, THOMAS 3,707.78
02/20/09 MARTIN, MICHAEL 2,344.56
02/20/09 BRASH, JASON 2,111.75
02/20/09 CARVER, NICHOLAS 3,118.02
02/20/09 FISHER, DAVID 3,687.08
02/20/09 RICE, MICHAEL 2,486.15
02/20/09 SWAN, DAVID 2,559.75
02/20/09 WELLENS, MOLLY 1,698.11
02/20/09 BERGER, STEPHANIE 279.00
02/20/09 BJORK, BRANDON 239.25
Packet Page Number
89 of 146
02/20/09 BROZAK, KATHERINE 957.00
02/20/09 FRANK, PETER 310.00
02/20/09 JANASZAK, MEGHAN 798.75
02/20/09 KOHLMAN, JENNIFER 328.50
02/20/09 NIEMAN, JAMES 45.00
02/20/09 ROBBINS, AUDRA 2,513.20
02/20/09 ROBBINS, CAMDEN 40.25
02/20/09 SCHALLER, SCOTT 304.50
02/20/09 SHERRILL, CAITLIN 612.50
02/20/09 STAPLES, PAULINE 3,309.18
02/20/09 TAUBMAN, DOUGLAS 3,208.66
02/20/09 TAYLOR, JAMES 2,067.42
02/20/09 ADAMS, DAVID 1,550.95
02/20/09 GERMAIN, DAVID 2,08630
02/20/09 HAAG, MARK 2,069.06
02/20/09 NADEAU, EDWARD 3,485.52
02/20/09 SCHULTZ, SCOTT 2,266.95
02/20/09 ANZALDI, MANDY 1,86935
02/20/09 BERGLUND, DANIEL 390.25
02/20/09 BRENEMAN, NEIL, 1,793.02
02/20/09 CRAWFORD - JR, RAYMOND 883.25
02/20/09 DICKS, JOHN 317.25
02/20/09 EVANS, CHRISTINE 1,246.76
02/20/09 FABIO-SHANLEY, MICHAEL 10438
02/20/09 GLASS, JEAN 2,041.87
02/20/09 HANSEN, LORI 2,692.83
02/20/09 HER, CHONG 360.00
02/20/09 HER, CHONG 450.00
02/20/09 HER, PETER 384.80
02/20/09 HIX, MELINDA 206.25
02/20/09 HOFMEISTER, MARY 1,111.47
02/20/09 NAGEL, BROOKE 576.00
02/20/09 PELOQUIN, PENNYE 65435
02/20/09 PENN, CHRISTINE 2,005.00
02/20/09 SCHOENECKER, LEIGH 522.00
02/20/09 VANG, TIM 87.00
02/20/09 AICHELE, MEGAN 73.50
02/20/09 BAUDE, SARAH 187.00
02/20/09 BEITLER, JULIE 68.00
02/20/09 BENJAMIN, AYLA 56.70
02/20/09 BIGGS, ANNETTE 106.25
02/20/09 BRUSOE, AMY 252.53
02/20/09 BRUSOE, CRISTINA 320.18
02/20/09 CAMPBELL, JESSICA 108.00
02/20/09 CLARK, PAMELA 108.00
02/20/09 DEMPSEY, BETH 147.00
02/20/09 DUNN, RYAN 1,607.93
02/20/09 ERICKSON-CLARK, CAROL 47.50
02/20/09 FLACKEY, MAUREEN 108.50
02/20/09 FONTAINE, KIM 173.50
02/20/09 GIEL, NICOLE 51.00
02/20/09 GRUENHAGEN, LINDA 377.25
02/20/09 HOLMBERG, LADONNA 318.00
02/20/09 HORWATH, RONALD 2,513.20
02/20/09 JOHNSON, JAMES 3625
02/20/09 JOYER, JENNA 77.48
02/20/09 KOGLER, RYAN 84.00
02/20/09 KRONHOLM, KATHRYN 1,040.75
02/20/09 KURZHAL, ALISON 9638
02/20/09 MANZELLA, TERESA 34.00
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02/20/09 MCCANN, NATALIE 108.00
02/20/09 MCCARTHY, ERICA 103.50
02/20/09 METCALF, JOLENE 39.00
02/20/09 NADEAU, KELLY 45.63
02/20/09 OBRIEN, JULIE 135.00
02/20/09 OLSON, SANDRA 542.50
02/20/09 PEHOSKI, JOEL 60.00
02/20/09 PROESCH, ANDY 557.68
02/20/09 RHODY, DIANE 377.00
02/20/09 RICHTER, DANIEL 71.00
02/20/09 RICHTER, NANCY 1,539.05
02/20/09 ROLLOFF-FELLNER, TAYLOR 28.75
02/20/09 RONNING, ISAIAH 235.75
02/20/09 SCHAEFER, NATALIE 160.00
02/20/09 SCHREIER, ROSEMARIE 136.00
02/20/09 SCHUNEMAN, GREGORY 90.53
02/20/09 SJERVEN, BRENDA 139.50
02/20/09 SKAAR, SAMANTHA 54.00
02/20/09 SKUNES, KELLY 77.00
02/20/09 SMITH, ANN 217.00
02/20/09 TUPY, HEIDE 28020
02/20/09 TUPY, MARCUS 312.60
02/20/09 WARNER, CAROLYN 362.60
02/20/09 WEDES, CARYL 112.50
02/20/09 WICKNER, KRISTY 37.00
02/20/09 WOLFGRAM, MARY 30.40
02/20/09 WOLFGRAM, TERESA 18730
02/20/09 WOODMAN, ALICE 138.00
02/20/09 YOUNCE, BLAISE 192.50
02/20/09 ZALK, DAVID 24.00
02/20/09 ZALK, IDA 8520
02/20/09 BOSLEY, CAROL 325.95
02/20/09 HOLMGREN, STEPHANIE 24225
02/20/09 LANGER, CHELSEA 4725
02/20/09 LANGER, KAYLYN 12425
02/20/09 ZAGER, LINNEA 261.75
02/20/09 BEHAN, JAMES 1,997.54
02/20/09 DOUGLASS, TOM 1,426.80
02/20/09 GROPPOLI, JOE 48825
02/20/09 MALONEY, SHAWNA 140.00
02/20/09 PRINS, KELLY 1,220.22
02/20/09 REILLY, MICHAEL 1,86135
02/20/09 SCHOENECKER, KYLE 91.00
02/20/09 VALERIO, TARA 29725
02/20/09 AICHELE, CRAIG 2,116.55
02/20/09 PRIEM, STEVEN 2,386.17
02/20/09 WOEHRLE, MATTHEW 2,129.53
02/20/09 BERGO, CHAD 2,574.18
02/20/09 FOWLDS, MYCHAL 3,085.88
02/20/09 FRANZEN, NICHOLAS 2,145.70
1006814 02/20/09 LONGRIE, DIANA 473.15
1006815 02/20/09 PERKINS, MATTHEW 50.00
1006816 02/20/09 WELCHLIN, CABOT 3,238.89
1006817 02/20/09 ABRAHAMSON, AMANDA 21.00
1006818 02/20/09 ABRAHAMSON, TYLER 84.00
1006819 02/20/09 BONKO, NICHOLAS 72.00
1006820 02/20/09 BUCZKOWSKI, ALAN 105.00
1006821 02/20/09 BURNS, JOHN 14.00
1006822 02/20/09 CHAMBERLAIN, JAMIE 36.00
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1006823 02/20/09 CHEZIK, CARLEY 92. 00
1006824 02/20/09 DALBEC, JAMES 60. 00
1006825 02/20/09 DOTAS, ROCHELLE 24. 00
1006826 02/20/09 FRANK, SARAH 48. 00
1006827 02/20/09 GEISER, EMILY 24. 00
1006828 02/20/09 GONSIOR, BENJAMIN 120. 00
1006829 02/20/09 GOODRICH, CHAD 236 25
1006830 02/20/09 GRAVES, CONNIE 140. 00
1006831 02/20/09 GREENER, DOUGLAS 99. 00
1006832 02/20/09 HANNIGAN, TYLER 25. 00
1006833 02/20/09 HELKAMP, KAYLA 60. 00
1006834 02/20/09 HER, KIM 58. 95
1006835 02/20/09 LINDA, KELLIE 249. 75
1006836 02/20/09 MUELLNER, CHADD 202. 50
1006837 02/20/09 NELSON, KIRSTEN 87. 50
1006838 02/20/09 NICHOLS, SAMUEL 16. 00
1006839 02/20/09 ORTT, MATTHEW 84. 00
1006840 02/20/09 RUNNING, DUSTIN 142. 50
1006841 02/20/09 SCHOUVIELLER, NATHAN 24. 00
1006842 02/20/09 SERGOT, COLLIN 112. 50
1006843 02/20/09 SVOBODA, NICHOLAS 24. 00
1006844 02/20/09 SVOBODA, PATRICK 24. 00
1006845 02/20/09 TARR-JR, GUS 105. 00
1006846 02/20/09 THEISS, NIANDRA 64. 00
1006847 02/20/09 THIETS, EMMA 35. 00
1006848 02/20/09 VERMILYEA, ABBY 28. 00
1006849 02/20/09 YORKOVICH, BENJAMIN 48. 00
1006850 02/20/09 YORKOVICH, JENNA 48. 00
1006851 02/20/09 VUE, LOR PAO 348. 00
1006852 02/20/09 BUESING, DYLAN 59. 50
1006853 02/20/09 FENGER, JUSTIN 43 20
1006854 02/20/09 GRANT, MELISSA 344. 00
1006855 02/20/09 HANSON, MATTHEW 159. 00
1006856 02/20/09 LAMSON, KEVIN 38. 50
1006857 02/20/09 MATESKI, WAYNE 162. 00
1006858 02/20/09 MCCORMACK, MELISSA 94. 63
1006859 02/20/09 MCLAURIN, CHRISTOPHER 335. 70
1006860 02/20/09 MORIS, RACHEL 78. 00
1006861 02/20/09 PIEPER, THEODORE 75. 00
1006862 02/20/09 ROSTRON, ROBERT 377. 00
1006863 02/20/09 SAUCERMAN, MICHAEL 148 35
1006864 02/20/09 SCHAEFER, JAMES 257 38
1006865 02/20/09 SCHMIDT, EMILY 73. 95
1006866 02/20/09 SCHMIDT, JOHN 163. 75
1006867 02/20/09 DANIEL, BREANNA 21 38
1006868 02/20/09 HER, SHILLAME 123. 25
1006869 02/20/09 MCDONALD, JESSALYNN 206. 50
1006870 02/20/09 BOWMAN, MATTHEW 227. 85
1006871 02/20/09 SCHULZE, KEVIN 361. 60
1006872 02/20/09 STEFFEN, MICHAEL 56. 00
TOTAL 487,860. 81
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Trans Date Posting Date Merchant Name Trans Amount Name
01/31/2009 02/02/2009 JOANN ETC #1970 $183.47 MANDY ANZALDI
02/06/2009 02/09/2009 PARTY CITY #768 $53.27 MANDY ANZALDI
02/07/2009 02/09/2009 TARGET 00011858 $4.26 MANDY ANZALDI
02/12/2009 02/13/2009 WAL-MART $129.98 MANDY ANZALDI
01/30/2009 02/02/2009 MUSKA LIGHTING CENTER $469.65 JIM BEHAN
02/02/2009 02/03/2009 NUCO2 $58.55 JIM BEHAN
02/02/2009 02/03/2009 NUCO2 $57.75 JIM BEHAN
02/02/2009 02/03/2009 NUCO2 $62.39 JIM BEHAN
02/02/2009 02/03/2009 NUCO2 $54.58 JIM BEHAN
02/04/2009 02/05/2009 HENRIKSEN ACE HARDWARE $9.88 JIM BEHAN
02/05/2009 02/06/2009 SIMPLEX GRINNELL WEB P $955.67 JIM BEHAN
02/10/2009 02/10/2009 CUMMINS NPOWER, LLC #100 $1,196.39 JIM BEHAN
02/10/2009 02/11/2009 HENRIKSEN ACE HARDWARE $11.73 JIM BEHAN
02/10/2009 02/12/2009 MINNESOTA ELEVATOR INC $65.97 JIM BEHAN
02/10/2009 02/13/2009 AQUA LOGIC INC ($3,121.44) JIM BEHAN
02/11/2009 02/12/2009 MUSKA LIGHTING CENTER $106.94 JIM BEHAN
02/04/2009 02/06/2009 BLUE RIBBON BAIT & TACKLE $6.38 OAKLEY BIESANZ
01/31/2009 02/02/2009 BLUE RIBBON BAIT & TACKLE $18.67 RON BOURQUIN
01/31/2009 02/02/2009 MENARDS 3022 $34.78 RON BOURQUIN
02/04/2009 02/05/2009 GOLF GALAXY # 76 $213.48 NEIL BRENEMAN
02/05/2009 02/06/2009 CLOVER SUPER FOODS $221.05 NEIL BRENEMAN
02/05/2009 02/06/2009 SPRINT AQUATICS $154.20 NEIL BRENEMAN
02/10/2009 02/11/2009 ARAMARK MINNEAPOLIS OCS $482.89 NEIL BRENEMAN
02/12/2009 02/13/2009 UNDERDOG SPORTS LEAGUES $110.90 NEIL BRENEMAN
02/12/2009 02/13/2009 PRICE CHOPPER INC $1,137.55 NEIL BRENEMAN
02/06/2009 02/09/2009 THE HOME DEPOT 2801 $35.09 TROY BRINK
01/29/2009 02/02/2009 OFFICE MAX $54.39 HEIDI CAREY
02/03/2009 02/04/2009 ISTOCK "INTERNATIONAL $165.00 HEIDI CAREY
02/06/2009 02/09/2009 VZWRLSS"APOCC VISN $96.49 HEIDI CAREY
02/06/2009 02/09/2009 SAINT PAUL AREA CHAMBER $150.00 HEIDI CAREY
02/07/2009 02/09/2009 BARNES & NOBLE #2227 $92.76 HEIDI CAREY
02/09/2009 02/11/2009 CMARKET, INC $595.00 HEIDI CAREY
02/10/2009 02/12/2009 MINNESOTA PREMIER PUBLICA $400.00 HEIDI CAREY
02/10/2009 02/12/2009 MINNESOTA PREMIER PUBLICA $342.00 HEIDI CAREY
02/11/2009 02/13/2009 PIONEER PRESS ADVERTISING $44.00 HEIDI CAREY
01/29/2009 02/02/2009 STATE SUPPLY COMPANY $166.90 SCOTT CHRISTENSON
02/02/2009 02/04/2009 THE HOME DEPOT 2801 $142.12 SCOTT CHRISTENSON
01/29/2009 02/03/2009 REI DIRECT SALES KENT ($9.61) CHARLES DEAVER
02/11/2009 02/12/2009 G & K SERVICES 006 $48.22 CHARLES DEAVER
01/30/2009 02/02/2009 UNITED RENTALS $95.22 DOUG EDGE
02/12/2009 02/13/2009 MENARDS 3059 $6.83 DAVE EDSON
01/30/2009 02/02/2009 OVERHEAD DOOR OF NORTH $152.70 LARRY PARR
02/01/2009 02/02/2009 MENARDS 3022 $1,732.76 LARRY FARR
02/01/2009 02/03/2009 THE HOME DEPOT 2810 $2.45 LARRY FARR
02/03/2009 02/04/2009 RECYCLING PRODUCTS INC. $2,370.33 LARRY FARR
02/03/2009 02/04/2009 WMS"WASTE MGMT WMEZPAY $537.64 LARRY FARR
02/03/2009 02/04/2009 WMS"WASTE MGMT WMEZPAY $405.18 LARRY FARR
02/03/2009 02/04/2009 WMS"WASTE MGMT WMEZPAY $1,038.83 LARRY FARR
02/03/2009 02/04/2009 NAPA AUTO PARTS 3279016 $85.39 LARRY FARR
02/03/2009 02/05/2009 THE HOME DEPOT 2801 $35.55 LARRY FARR
02/07/2009 02/09/2009 MENARDS 3022 $1,396.17 LARRY FARR
02/11/2009 02/12/2009 G & K SERVICES 006 $512.05 LARRY FARR
02/11/2009 02/12/2009 G & K SERVICES 006 $738.56 LARRY FARR
02/10/2009 02/11/2009 TARGET 00021352 $26.58 SHANN PINWALE
02/10/2009 02/12/2009 OFFICE DEPOT #1090 $55.67 KAREN FORMANEK
02/11/2009 02/12/2009 USPS 2663650015 $15.20 KAREN FORMANEK
02/02/2009 02/04/2009 LOCKHOUSE.COM AUST $241.89 MYCHAL FOWLDS
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02/02/2009 02/04/2009 SHI INTERNATIONAL CORP $954.24 MYCHAL FOWLDS
02/04/2009 02/06/2009 ADVANCED GRAPHIC SYSTEMS $286.49 MYCHAL FOWLDS
02/08/2009 02/09/2009 CTO"GOTOMYPC.COM $33.90 MYCHAL FOWLDS
02/09/2009 02/11/2009 ADVANCED GRAPHIC SYSTEMS $190.00 MYCHAL FOWLDS
02/09/2009 02/11/2009 OFFICE MAX $12.80 MYCHAL FOWLDS
02/10/2009 02/12/2009 OFFICE MAX $106.71 MYCHAL FOWLDS
02/10/2009 02/12/2009 SHI INTERNATIONAL CORP $178.93 MYCHAL FOWLDS
02/13/2009 02/13/2009 PAYPAL INC $83.85 MYCHAL FOWLDS
01/29/2009 02/02/2009 SHI INTERNATIONAL CORP $979.80 NICK FRANZEN
02/02/2009 02/03/2009 INSIGHT"PUBLICSECTOR $74.08 NICK FRANZEN
02/03/2009 02/04/2009 INSIGHT PUBLIC SECTOR $153.59 NICK FRANZEN
02/03/2009 02/04/2009 INSIGHT"PUBLICSECTOR $409.45 NICK FRANZEN
02/04/2009 02/05/2009 INSIGHT"PUBLICSECTOR $1,402.92 NICK FRANZEN
02/08/2009 02/09/2009 SYX"TIGERDIRECT.COM $27.98 NICK FRANZEN
02/09/2009 02/10/2009 INSIGHT"PUBLICSECTOR $104.10 NICK FRANZEN
02/10/2009 02/10/2009 HP DIRECT-PUBLICSECTOR $1,335.61 NICK FRANZEN
02/12/2009 02/13/2009 DRI"PINNACLE ESTORE $138.76 NICK FRANZEN
02/06/2009 02/09/2009 THE HOME DEPOT 2801 $43.18 DAVID GERMAIN
02/10/2009 02/11/2009 HOLIDAY INNS HTL & STES $225.00 CLARENCE GERVAIS
01/29/2009 02/02/2009 OFFICE DEPOT #1090 $98.43 JEAN GLASS
02/10/2009 02/12/2009 OFFICE DEPOT #1090 $13.29 JEAN GLASS
02/12/2009 02/13/2009 USPS 2663650009 $42.00 JANET M GREW HAYMAN
02/01/2009 02/02/2009 HILTON HOTELS ADV RESV $183.49 KAREN E GUILFOILE
01/31/2009 02/02/2009 COMCAST CABLE COMM $179.76 LORI HANSON
02/09/2009 02/10/2009 MENARDS 3059 $26.47 PATRICK HEFFERNAN
02/04/2009 02/06/2009 AMERICAN RED CROS01 OF 01 $106.00 RON HORWATH
02/05/2009 02/06/2009 POOLTOY COM $72.59 RON HORWATH
02/05/2009 02/06/2009 PSW"FRONTIER PRO SHOP $156.77 RON HORWATH
02/05/2009 02/09/2009 WATER GEAR INC. $274.61 RON HORWATH
02/05/2009 02/09/2009 AMERICAN RED CROS01 OF 01 $21.00 RON HORWATH
02/05/2009 02/09/2009 MEDCO SUPPLY $125.64 RON HORWATH
02/09/2009 02/11/2009 MEDCO SUPPLY $32.19 RON HORWATH
02/10/2009 02/11/2009 AMERICAN RED CROSS TWIN C $194.29 RON HORWATH
02/04/2009 02/05/2009 METRO SALES INC $457.80 ANN E HUTCHINSON
02/05/2009 02/06/2009 HUGO'S TREE CARE $692.25 ANN E HUTCHINSON
02/11/2009 02/13/2009 KATH AUTO PARTS NSP $83.55 DON JONES
02/02/2009 02/03/2009 ALL SAFE $218.33 BERNARD R JUNGMANN
02/03/2009 02/04/2009 MENARDS 3059 $2.22 BERNARD R JUNGMANN
02/04/2009 02/05/2009 BOUND TREE MEDICAL LLC $115.80 BERNARD R JUNGMANN
02/04/2009 02/06/2009 MIKES LP GAS INC $16.85 BERNARD R JUNGMANN
02/06/2009 02/09/2009 MED ALLIANCE GROUP $293.55 BERNARD R JUNGMANN
02/06/2009 02/09/2009 BOUND TREE MEDICAL LLC $372.60 BERNARD R JUNGMANN
02/08/2009 02/09/2009 TARGET 00021352 $25.60 BERNARD R JUNGMANN
02/09/2009 02/10/2009 DAVIS LOCK & SAFE $38.85 BERNARD R JUNGMANN
02/10/2009 02/11/2009 HENRY SCHEIN $317.05 BERNARD R JUNGMANN
02/10/2009 02/11/2009 BOUND TREE MEDICAL LLC $1,270.50 BERNARD R JUNGMANN
02/10/2009 02/12/2009 PRIMARY PRODUCTS COMPANY $569.00 BERNARD R JUNGMANN
02/10/2009 02/12/2009 OFFICE MAX $50.47 BERNARD R JUNGMANN
02/11/2009 02/12/2009 BOUND TREE MEDICAL LLC $1,368.40 BERNARD R JUNGMANN
02/12/2009 02/13/2009 BOUND TREE MEDICAL LLC $26.36 BERNARD R JUNGMANN
02/04/2009 02/06/2009 CVS PHARMACY #1751 Q03 $12.79 TOM KALKA
01/31/2009 02/02/2009 VZWRLSS"APOCC VISN $112.28 DUWAYNE KONEWKO
02/02/2009 02/03/2009 BATTERIES PLUS $8.52 JASON KREGER
02/10/2009 02/11/2009 FEDEX KINKO'S #0617 $135.58 NICHOLAS KREKELER
01/29/2009 02/02/2009 ADVANCED GRAPHIC SYSTEMS $146.97 LISA KROLL
02/02/2009 02/03/2009 OFFICE DEPOT #1090 $65.11 LISA KROLL
02/05/2009 02/06/2009 LILLIE SUBURBAN NEWSPAPE $413.96 LISA KROLL
02/06/2009 02/09/2009 OFFICE DEPOT #1090 $235.68 LISA KROLL
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02/09/2009 02/11/2009 LEEANN CHIN #017 MAPLERID $134.04 LISA KROLL
02/12/2009 02/13/2009 TARGET 00011858 $13.26 LISA KROLL
01/30/2009 02/02/2009 CLASSIC COLLISION CENT $3,000.00 STEVE LUKIN
01/30/2009 02/02/2009 AIRGAS NORTH CENTRAL $1,154.82 STEVE LUKIN
01/30/2009 02/02/2009 AIRGAS NORTH CENTRAL $100.80 STEVE LUKIN
01/30/2009 02/02/2009 AUTOZONE #3082 $37.35 STEVE LUKIN
02/03/2009 02/04/2009 WMS"WASTE MGMT WMEZPAY $374.72 STEVE LUKIN
02/04/2009 02/06/2009 THE OLIVE GARD00012005 $53.21 STEVE LUKIN
02/04/2009 02/09/2009 ACTION IMPRINTS $1,555.20 STEVE LUKIN
02/05/2009 02/09/2009 ASPEN MILLS INC. $132.90 STEVE LUKIN
02/10/2009 02/11/2009 ESCH CONSTRUCTION SUPPLY $19.97 STEVE LUKIN
02/11/2009 02/13/2009 ACTION IMPRINTS $200.00 STEVE LUKIN
02/12/2009 02/13/2009 METRO FIRE ($325.00) STEVE LUKIN
02/12/2009 02/13/2009 METRO FIRE $161.84 STEVE LUKIN
02/12/2009 02/13/2009 METRO FIRE $975.74 STEVE LUKIN
02/12/2009 02/13/2009 METRO FIRE $325.00 STEVE LUKIN
02/08/2009 02/10/2009 SUBWAY #21019 $6.39 CITY OF MAPLEWOOD
02/09/2009 02/10/2009 UNOCHICAGOGRILL#724 $12.58 CITY OF MAPLEWOOD
02/10/2009 02/11/2009 WENDYS #0124 Q25 $6.67 CITY OF MAPLEWOOD
02/11/2009 02/13/2009 BOSTON MARKET #0536 $10.79 CITY OF MAPLEWOOD
02/12/2009 02/13/2009 FIRKIN AND FOX DULLES $14.49 CITY OF MAPLEWOOD
02/02/2009 02/03/2009 HENRIKSEN ACE HARDWARE $123.83 MARK MARUSKA
02/06/2009 02/09/2009 VIKING INDUSTRIAL CENTER $199.00 MARK MARUSKA
02/11/2009 02/12/2009 G & K SERVICES 006 $376.46 MARK MARUSKA
02/08/2009 02/09/2009 MENARDS 3059 $10.44 JON A MELANDER
02/10/2009 02/12/2009 THE HOME DEPOT 2801 $45.70 GERALD MEYER
02/02/2009 02/03/2009 FSH COMMUNICATION01 OF 01 $63.90 ROBERT MITTET
02/12/2009 02/13/2009 VZWRLSS"APOCC VISN $173.29 ROBERT MITTET
01/30/2009 02/02/2009 FEDEX KINKO'S #0617 $106.75 AMY NIVEN
02/01/2009 02/03/2009 ATLAS CORPORATE&NOTARY $31.25 AMY NIVEN
02/02/2009 02/03/2009 OFFICE DEPOT #1090 $100.76 AMY NIVEN
02/02/2009 02/04/2009 ADVANCED GRAPHIC SYSTEMS $479.04 AMY NIVEN
02/04/2009 02/06/2009 ADVANCED GRAPHIC SYSTEMS $132.06 AMY NIVEN
02/05/2009 02/09/2009 OFFICE DEPOT #1090 $7.98 AMY NIVEN
02/10/2009 02/12/2009 OFFICE DEPOT #1090 $276.08 AMY NIVEN
02/11/2009 02/12/2009 G & K SERVICES 006 $797.03 AMY NIVEN
02/11/2009 02/12/2009 G & K SERVICES 006 $254.32 AMY NIVEN
02/11/2009 02/12/2009 G & K SERVICES 006 $157.36 AMY NIVEN
02/07/2009 02/09/2009 MINNESOTA LAW ENFORCEMENT $1,715.00 JULIE OLSON
02/07/2009 02/09/2009 MINNESOTA LAW ENFORCEMENT $60.00 JULIE OLSON
01/30/2009 02/02/2009 TARGET 00011858 $15.77 MARY KAY PALANK
02/04/2009 02/06/2009 OFFICE DEPOT #1090 $263.59 MARY KAY PALANK
02/10/2009 02/12/2009 OFFICE DEPOT #1090 $70.87 MARY KAY PALANK
02/11/2009 02/13/2009 OFFICE DEPOT #1090 $57.63 MARY KAY PALANK
02/04/2009 02/04/2009 ULINE "SHIP SUPPLIES $79.46 CHRISTINE PENN
01/28/2009 02/03/2009 ADVANCED GRAPHIC SYSTEMS $875.43 PHILIP F POWELL
02/06/2009 02/09/2009 1800 E MART $64.00 PHILIP F POWELL
02/10/2009 02/12/2009 ADVANCED GRAPHIC SYSTEMS $718.88 PHILIP F POWELL
02/11/2009 02/12/2009 USPS 2663650015 $3.52 PHILIP F POWELL
01/30/2009 02/02/2009 GE CAPITAL $331.99 WILLIAM J PRIEFER
01/29/2009 02/02/2009 KATH AUTO PARTS NSP $127.95 STEVEN PRIEM
01/29/2009 02/02/2009 KATH AUTO PARTS NSP $473.36 STEVEN PRIEM
01/30/2009 02/02/2009 KATH AUTO PARTS NSP ($473.36) STEVEN PRIEM
01/30/2009 02/02/2009 KATH AUTO PARTS NSP $8.08 STEVEN PRIEM
01/30/2009 02/02/2009 FACTORY MOTOR PARTS #19 $235.08 STEVEN PRIEM
01/30/2009 02/02/2009 FACTORY MOTOR PARTS #19 $326.23 STEVEN PRIEM
02/02/2009 02/04/2009 TOUSLEY FORD 127200039 ($73.19) STEVEN PRIEM
02/02/2009 02/04/2009 KATH AUTO PARTS NSP $8.28 STEVEN PRIEM
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02/02/2009 02/04/2009 TOUSLEY FORD 127200039 $252.21 STEVEN PRIEM
02/02/2009 02/04/2009 TOUSLEY FORD 127200039 $23.38 STEVEN PRIEM
02/03/2009 02/05/2009 KATH AUTO PARTS NSP $386.54 STEVEN PRIEM
02/04/2009 02/06/2009 KATH AUTO PARTS NSP $29.16 STEVEN PRIEM
02/05/2009 02/06/2009 PARTS ASSOCIATES INC $325.36 STEVEN PRIEM
02/05/2009 02/09/2009 KATH AUTO PARTS NSP ($13.65) STEVEN PRIEM
02/05/2009 02/09/2009 KATH AUTO PARTS NSP $13.65 STEVEN PRIEM
02/05/2009 02/09/2009 KATH AUTO PARTS NSP $10.55 STEVEN PRIEM
02/05/2009 02/09/2009 KATH AUTO PARTS NSP $8.95 STEVEN PRIEM
02/06/2009 02/09/2009 COMO LUBE & SUPPLIES $64.44 STEVEN PRIEM
02/06/2009 02/09/2009 POLAR CHEVROLET MAZDA PAR $34.54 STEVEN PRIEM
02/06/2009 02/11/2009 AMERICAN FASTENER & SUPPL ($17.57) STEVEN PRIEM
02/09/2009 02/11/2009 KATH AUTO PARTS NSP $33.29 STEVEN PRIEM
02/10/2009 02/12/2009 KATH AUTO PARTS NSP $127.33 STEVEN PRIEM
02/11/2009 02/12/2009 MTI TPEC $106.00 STEVEN PRIEM
02/03/2009 02/04/2009 ACCURINT EOM AUTO P $30.00 KEVIN RABBETT
02/05/2009 02/09/2009 SHRED-IT $54.78 KEVIN RABBETT
02/06/2009 02/09/2009 INTL ASSN OF CHIEF OF POL $9.25 KEVIN RABBETT
02/13/2009 02/13/2009 COMCAST CABLE COMM $34.00 KEVIN RABBETT
01/30/2009 02/02/2009 GE CAPITAL $43.77 TERRIE RAMEAUX
02/10/2009 02/12/2009 TERRYBERRY COMPANY $1,254.00 TERRIE RAMEAUX
01/31/2009 02/02/2009 DALCO ENTERPRISES, INC $12.81 MICHAEL REILLY
02/02/2009 02/03/2009 HILLYARD INC MINNEAPOLIS $1,602.30 MICHAEL REILLY
02/03/2009 02/05/2009 THE HOME DEPOT 2801 $35.17 NANCY RICHTER
02/04/2009 02/05/2009 TARGET 00011858 $17.34 AUDRA ROBBINS
02/04/2009 02/05/2009 SSG"SPORT SUPPLY GROUP $104.50 AUDRA ROBBINS
02/04/2009 02/06/2009 JOANN ETC #1970 $43.54 AUDRA ROBBINS
02/04/2009 02/06/2009 MICHAELS #2744 $39.71 AUDRA ROBBINS
02/05/2009 02/09/2009 CVS PHARMACY #1751 Q03 $18.50 AUDRA ROBBINS
02/11/2009 02/12/2009 STAYWELL - KRAMES $584.18 AUDRA ROBBINS
02/06/2009 02/09/2009 A & K EQUIPMENT COMPANY $321.14 ROBERT RUNNING
02/06/2009 02/09/2009 SO.ST.PAUL STEEL SUPPLY $509.18 ROBERT RUNNING
02/11/2009 02/12/2009 GRUBER'S POWER EQUIPME $38.13 JAMES SCHINDELDECKER
02/02/2009 02/03/2009 OFFICE DEPOT #1090 $80.06 DEB SCHMIDT
02/02/2009 02/04/2009 OFFICE DEPOT #1090 ($17.28) DEB SCHMIDT
02/06/2009 02/09/2009 T-MOBILE.COM"PAYMENT $35.46 DEB SCHMIDT
02/02/2009 02/04/2009 THE HOME DEPOT 2801 $34.06 SCOTT SCHULTZ
02/02/2009 02/05/2009 FASTENAL CO-RETAIL $46.49 SCOTT SCHULTZ
02/03/2009 02/05/2009 FASTENAL CO-RETAIL $17.70 SCOTT SCHULTZ
01/29/2009 02/02/2009 OTM WE-CARD $30.93 MICHAEL SHORTREED
02/03/2009 02/05/2009 UNIFORMS UNLIMITED INC $27.95 MICHAEL SHORTREED
02/03/2009 02/05/2009 UNIFORMS UNLIMITED INC $31.00 MICHAEL SHORTREED
02/04/2009 02/06/2009 UNIFORMS UNLIMITED $3,000.00 MICHAEL SHORTREED
02/04/2009 02/06/2009 UNIFORMS UNLIMITED $2,101.36 MICHAEL SHORTREED
02/05/2009 02/09/2009 UNIFORMS UNLIMITED INC $57.00 MICHAEL SHORTREED
02/09/2009 02/11/2009 KUSTOM SIGNALS, INC. $189.58 MICHAEL SHORTREED
02/11/2009 02/13/2009 UNIFORMS UNLIMITED INC $96.00 MICHAEL SHORTREED
02/11/2009 02/13/2009 MINNESOTA CORRECT00 OF 00 $40.00 MICHAEL SHORTREED
02/09/2009 02/10/2009 LOFFLER COMPANIES INC $201.76 JOANNE M SVENDSEN
02/01/2009 02/02/2009 T-MOBILE RECURRING PMT $146.30 DOUGLAS J TAUBMAN
02/03/2009 02/05/2009 CIRCUIT CITY SS #3137 $15.68 JOE TRAN
01/31/2009 02/02/2009 STAPLES 00118851 $53.36 SUSAN ZWIEG
02/09/2009 02/11/2009 MINUTEMAN PRESS $98.27 SUSAN ZWIEG
TOTAL $58,379.04
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Agenda Item M2
MEMORANDUM
TO: Acting City Manager
FROM: Tom Ekstrand, Senior Planner
SUBJECT: CarMax/Mogren Addition -Annual Conditional
Use Permit Review
LOCATION: Highway 61 and Beam Avenue
DATE: February 27, 2009
INTRODUCTION
The conditional use permit (CUP) review for the CarMax/Mogren Addition planned unit
development (PUD) at the northeast corner of Highway 61 and Beam Avenue is due for
its annual review. This PUD allowed the commercial development of several sites that
are part of the Mogren Retail Addition. The specific approved developments, so far,
consist of Costco and a CarMax Auto Superstore. There are two yet unproposed
commercial sites. The CarMax dealership consists of used auto sales and auto repair.
Both of which require a CUP and is included in the PUD approval.
BACKGROUND
Project Background
December 12, 2006: The community design review board (CDRB) recommended
approval of the CarMax plans.
December 18, 2006: The city council approved a CUP for this PUD, the preliminary plat
and approved the design plans. The council also adopted a resolution ordering the
public improvements for the CarMax/Mogren Addition.
January 9, 2007: The CDRB reviewed revisions to the building elevations and approved
those changes.
February 12, 2007: The city council approved the final plat
January 14, 2008: The city council reviewed the CUP for this PUD and approved its
continuance for another year.
Code Requirement
Section 44-1099 of the city ordinances requires that the council review CUPs annually
and that the project shall begin within one year. The council may extend the permit for
one additional year as well if the project has not begun.
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DISCUSSION
In previous reviews of this CUP, the applicant stated that they would not start building
construction until their other facilities are built in the Twin Cities. Recently CarMax's
attorney, David C. Sellergren, told staff that there is nothing new to report regarding
further development at the site at this time. During the past year, CarMax continued to
invest in the site by demolishing two houses and all remaining golf course related
structures. During last year's review, the applicant said that they would likely begin
building in two years or so. In light of the general downturn in the auto industry, CarMax
is probably being cautious about new development at this time. To date, the applicant
has invested much work and expense in site preparation and for this reason staff feels
that the project has been substantially started. This CUP must, however, be reviewed
annually by the city council until such time that the council determines that the project is
completed and all conditions are being met.
RECOMMENDATION
Review the conditional use permit for the CarMax/Mogren Addition planned unit
development again in one year.
p:sec 3\CarMax\CarMax CUP Rev 01 09
Attachments:
1. Location Map
2. Project Site Plan
3. December 18, 2006 Conditions of Approval
2
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Attachment 2
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Attachment 3
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, December 18, 2006
Council Chambers, City Hall
Meeting No. 06-34
CONDITIONAL USE PERMIT RESOLUTION 06-12-156
FOR A PLANNED UNIT DEVELOPMENT
WHEREAS, Carmax and Bruce Mogren applied for a conditional use permit for a
planned unit development to develop a Carmax used-car dealership on the former
Country View Golf Course property;
WHEREAS, this permit applies to the northeast corner of Beam Avenue and
Highway 61. The legal description is:
Lot 1, Carmax/Mogren Addition
WHEREAS, the history of this conditional use permit is as follows:
1. On December 5, 2006, the planning commission held a public hearing.
The city staff published a hearing notice in the Maplewood Review and
sent notices to the surrounding property owners. The planning
commission gave everyone at the hearing a chance to speak and present
written statements. The planning commis
sion recommended that the city council approve this conditional use permit.
2. The city council reviewed this request on December 18, 2006. The
council considered the reports and recommendations of the city staff and
planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit revision because:
The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
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5. The use would generate only minimal vehicular traffic on local streets and
would not create traffic congestion or unsafe access on existing or
proposed streets.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
The development shall follow the plans date-stamped October 20, 2006, except
where the city requires changes. The director of community development may
approve minor changes.
2. The proposed construction must be substantially started within one year of
council approval or the permit shall end. The council may extend this deadline
for one year.
3. The city council shall review this permit in one year.
4. This approval permits the development of the Carmax site subject to the
conditions of the city council. The future development sites are not approved at
this time. The developers of these sites must submit all necessary applications
and materials for evaluation of those plans as required by the city ordinance.
5. If the watershed district allows their twin drainage pipes to be relocated above
grade as an open channel, the PUD shall also require that all developments
within the Carmax/Mogren Addition actively and regularly pick up all litter from
their parking lots to keep debris from entering this open channel.
6. The applicants shall comply with the requirements in the Engineering Plan
Review dated November 21, 2006, by Erin Laberee and Michael Thompson.
7. The applicants shall also comply with the requirements listed in these plan-
review reports as follows:
• The Drainage and Wetland Report by DuWayne Konewko dated November
22, 2006.
• The wetland and rainwater garden landscaping comments by Ginny Gaynor
dated November 22, 2006.
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• The watershed district comments by Tina Carstens dated November 21,
2006.
8. The outdoor vehicle storage area is allowed. The outward-facing facade of the
screening wall shall be brick to match the building.
9. The pervious paving method proposed within the shoreland boundary area
shall meet the requirements of the shoreland ordinance. This shall be subject
to the approval of the city engineer.
10. Vehicle transports shall not use public right-of-way for loading or unloading.
11. The site plan shall be revised for the city engineer's approval relocating the
Highway 61 driveway to the north at County Road D. This driveway shall be
located as far east as possible. This driveway shall remain gated at all times
except when needed for vehicle test drives which is its proposed and permitted
use.
12. The dealership shall not store any materials or supplies on the outside of the
building, except for what they store in the dumpster enclosure.
13. The dealership shall only park vehicles on designated paved surfaces.
14. The applicants shall obtain any required permits from the Ramsey Washington
Metro Watershed District, Ramsey County and the State of Minnesota and
meet the requirements of those agencies.
15. The site plan shall be revised to move the driveway on Beam Avenue as far to
the east as possible. This revision shall be subject to the approval of the city
engineer.
16. The city engineer shall get the necessary approvals for wetland mitigation from
the watershed district as part of the public improvements needed for this
subdivision and development as stated in the report by DuWayne Konewko,
Environmental Management Specialist.
17. All buildings, paving, unneeded utilities, etc. within the proposed subdivision
shall be demolished and removed from the site by the applicants.
18. The applicants shall provide all development agreements, maintenance
agreements and escrows required by the city. These agreements shall be
executed and escrows paid before the issuance of building permits.
Seconded by Councilmember Cave Ayes-All
Councilmember Hjelle moved to approve the preliminary plat for the
CarMax/Mogren Addition, subiect to the following conditions:
1. Signing of the following agreements with the city:
7
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• A maintenance agreement, prepared by the city, for the rainwater gardens,
ponds and sumps. The project plans shall clearly point out the
maintenance access route to each garden, pond and basin. The
developer/owner of the property will be responsible for all such
maintenance.
• A development agreement with the city for the construction of the public
road within the development site that will connect Beam Avenue to County
Road D.
2. Revising the plat to rename all Outlot B with a lot and block number.
3. The applicants shall dedicate any easements that the city may require for
drainage and utility purposes.
4. The name of the street shall be subject to the approval of the city's public
safety staff and city engineer.
5. The applicants shall pay the city escrow for any documents, easements and
agreements that the city engineer may require that may not be ready by the
time of plat signing.
6. The applicants shall comply with the requirements in the Engineering Plan
Review dated November 21, 2006, by Erin Laberee and Michael Thompson.
7. The applicants shall also comply with the requirements listed in these plan-
review reports as follows:
• The Drainage and Wetland Report by DuWayne Konewko dated November
22, 2006.
• The wetland and rainwater garden landscaping comments by Ginny Gaynor
dated November 22, 2006.
• The watershed district comments by Tina Carstens dated November 21,
2006.
Seconded by Councilmember Cave Ayes-All
Councilmember Rossbach moved to direct the applicant provide a three
dimensional cad drawing of the building elevations for submission to the Design
Review Board for their approval based upon previous suggestions by the board
and city staff.
Seconded by Councilmember Cave Ayes-All
Councilmember Hjelle moved to adopt the following resolution ordering
improvement after a public hearing for the proposed public improvements for the
CarMax/Mogren Addition Improvements:
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RESOLUTION 06-12-157
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
WHEREAS, a resolution of the city council adopted the 27th day of
November, 2006, fixed a date for a council hearing on the proposed public
improvements for the CarMax/Mogren Addition Improvements, City Project 06-
17.
AND WHEREAS, ten days mailed notice and two weeks published notice
of the hearing was given, and the hearing was duly held on December 18, 2006,
and the council has heard all persons desiring to be heard on the matter and has
fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, as follows:
1. That it is necessary, cost-effective and feasible, as detailed in the
feasibility report, that the City of Maplewood make public improvements to the
proposed CarMax/Mogren Addition Improvements, City Project 06-17.
2. Such improvement is hereby ordered as proposed in this council
resolution adopted the 18th day of December 2006.
3. The city engineer is designated engineer for this improvement and
is hereby directed to prepare final plans and specifications for the making of said
improvement.
4. The finance director is hereby authorized to make the financial
transfers necessary to implement the financing plan for the project. A project
budget of $4,416,000 shall be established. The proposed financing plan is as
follows:
Developer Assessments $ 3,394,600 (76.9%)
City of Maplewood - MSAS Bond Funds $ 517,550 (11.7%)
Ramsey County $ 292,550 (6.6%)
MnDOT $ 211,300 (4.8%)
Total $ 4,416,000
Seconded by Councilmember Cave Ayes-All
A Comment from Councilmember Rossbach for the record:
Although the Landform letter states otherwise, Councilmember Rossbach
clarified that this site does and will generate traffic onto local streets.
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Agenda Item M3
MEMORANDUM
TO: Chuck Ahl, Acting City Manager
FROM: Linda Olson, Community Design Review Board Chair
SUBJECT: Community Design Review Board 2008 Annual Report
DATE: February 4, 2009
INTRODUCTION
Annually the community design review board (CDRB) reports the board's actions and activities for
the city council for the previous year. In 2008, the CDRB reviewed the following 15 items during its
13 meetings:
Type of Proposal # Reviewed
New Development Proposals 4
1. St. Paul's Monastery (2675 Larpenteur Avenue)
2. Trail's Edge Townhomes (2675 Larpenteur Avenue)
3. Gethsemane Senior Housing (south of 2410 Stillwater Road)
4. T-Mobile Telecommunications Monopole (2220 Edgerton Street North)
Expansions/Remodels
1. Maplewood Town Center Remodel and Comprehensive Sign Plan Amendment
(1845 County Road D)
2. Salvation Army Addition (2080 Woodlynn Avenue)
3. Merit Chevrolet Building Remodel (2695 Brookview Drive)
4. St. John's Hospital Expansion (1575 Beam Avenue)
5. Menards Warehouse and Screening Fence (2280 Maplewood Drive)
Miscellaneous Reviews and Actions
1. On-Site Dynamic Display Sign Code
2. Maplewood Mall Dynamic Sign
3. Heritage Square 5th Addition Design Modification (Highway 61 and County Rd D)
4. Legacy Shops at Legacy Village (County Road D)
5
4
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Type of Proposal, continued
Special Projects
1. 2007 Annual Report
2. Comprehensive Plan Update
3. Summer Tour
Total
COMPARATIVE INFORMATION
Year
Number of Items Reviewed
2003 25
2004 25
2005 27
2006 33
2007 27
2008 15
MEMBERSHIP
3
16
The CDRB consists of five members appointed by the city council. Membership terms are for two
years, with extensions for additional terms approved by the city council. The current membership
is as follows:
Board Member Membership Began Term Expires
Ananth Shankar 8/8/94 1/1/10
Matt Ledvina 3/10/97 1/1/11
Linda Olson 3/26/01 1/1/09
Matt Wse 2/12/07 1/1/10
John Demko 2/26/07 1/1/09
On February 25, 2008, the city council appointed Matt Wse and Ananth Shankar to two-year terms
on the CDRB. The terms of Linda Olson, Matt Ledvina and John Demko officially expired on
January 1, 2009. The council reappointed Matt Ledvina on January 26, 2009, whose membership
will now end on January 1, 2011. Linda Olson and John Demko have indicated that they will not
be seeking reappointment. The city is currently advertising for new members.
2
# Reviewed
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DISCUSSION
2008 Actions/Activities
In 2008, the CDRB saw its number of reviews drop to 15 items, almost half of what it reviewed in
2007. This is no doubt a reflection of the state of the economy and its affect on Maplewood. The
Board reviewed two new housing projects that will work to increase housing options within the city.
The two housing projects could add up to 159 new residential units, including 111 for senior
housing. The Board also worked on several key commercial remodeling or expansion projects in
the city. The CDRB has consistently demonstrated keen interest and skill in their reviews of these
development projects to ensure they are of the quality of design and materials that complement the
surrounding areas and improves a site's aesthetics.
Another reason for the drop in reviews is that the city has seen the amount of vacant land available
for new developments diminish. In addition, many of the projects that occurred in 2008 were
smaller in nature allowing city staff to process many of the city's remodels and additions as 15-day
reviews, as allowed by code, rather than the more formal review by the CDRB. Because of the
developed nature of the city, many of the new commercial and residential developments reviewed
by the CDRB are either redevelopment of existing buildings or in-fill development. The CDRB will
continue to be a vital advisory board to the city council in the future, particularly with more
redevelopment and in-fill development projects on the horizon.
The CDRB worked on updating the city's sign code in 2007. In 2008, the CDRB worked on
implementing a dynamic display addition to the sign code. The city council adopted this addition in
2008. The CDRB worked on the comprehensive plan update that the city has been undertaking in
2008. The board specifically worked on the sustainability chapter and other design concerns for
the plan.
CONCLUSION
In 2009, the CDRB will continue its dedication to the quality design of buildings and developments,
ensuring a high quality of life for the citizens of Maplewood.
P\com-dev\community design review board\annual report (2008)
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AGENDA NO. M-4
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: CARRY OVER OF 2008 APPROPRIATIONS TO 2009
DATE: March 3, 2009
It has been past practice to permit the carry over from one year to the next of unspent monies for
specific purposes. This involves reductions in the 2008 Budget and corresponding increases in the
2009 Budget. Funding for these carryovers will come from fund balance.
It is recommended that the City Council approve the following carry over requests.
Fund Amount Account No. For
General Fund 3,044 101-404-000-4240 Uniforms
General Fund 5,228 101-404-000-4160 Fire Hose
General Fund 22,776 101-402-000-4165 Digital Voice Recorders
General Fund 8,976 101-404-000-4610 Vehicle Emergency Lighting
Ambulance Service Fund 6,000 606-403-000-4240 Uniforms
MCC 15,550 602-614-000-4410 MCC Exterior Door Replacement
MCC 16,435 602-614-000-4410 Conf Room and Theatre Hallway Printing
MCC 4,800 602-614-000-4410 Incomplete 2008 Encumbrance
$82,809 Total for all funds
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Agenda Item M5
AGENDA REPORT
TO: Charles Ahl, Acting City Manager
FROM: Michael Thompson, Acting Public Works Director
Steve Kummer, Civil Engineer II
SUBJECT: Approve Entering into Contract for Residential Sanitary Sewer Cleaning and
Televising for 2009 Capital Improvement Projects
DATE: February 26, 2009
INTRODUCTION
The council will consider authorizing the city engineer to enter into a contract for sanitary sewer service
televising services.
DISCUSSION
It is necessary to televise residential sanitary sewer service pipes where residents have identified past
problems. This allows the city to identify problems and make the necessary repairs within the right of way
prior to reconstructing streets. This helps preserve the new pavement by avoiding intrusion after the new
street has been placed. Since these costs are likely to be at least $10,000, but not more than $50,000,
staff solicited proposals from four plumbing firms with drain cleaning and televising services and three firms
responded.
Each proposal summarized below is the cost for services based on 100-feet of pipe
Company Sewer Cleaning Televising Additional Length/Time
Professional Drain Services $109/hour $125/hour $100/hour ($15 hookup+$1/foot)
Ultimate Drain Services $115/hour $160/hour $95/hour ($1/foot)
Weld & Sons Plumbing $100/hour $135/hour $100/hour (no add. LF charges)
BUDGET
Residential sanitary sewer service cleaning and televising will be charged to each respective public
improvement project. Costs for these services are built into the indirect costs for each improvement
project. There would be no budget impact to public improvement projects.
RECOMMENDATION
It is recommended that the council authorize the city engineer to enter into a contract for services with
Weld & Sons Plumbing for residential sanitary sewer cleaning and televising for 2009 Capital Improvement
Projects.
Attachments
1. Proposal from Professional Drain Services
2. Proposal from Ultimate Drain Services
3. Proposal from Weld & Sons Plumbing (via email)
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Agenda Item M5
Attachment 1
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55 Midwest Avenue North, Lake Elmo, MN 55042
St. Paul 651-769-2657 Minneapolis 612-888-4250
Bid for City of Maplewood Sanitary Sewer Services
• Sewer Main Line Cleaning: $109/hr up to 100' feet
*Note -most residents are under 100 feet
o Additional time is billed in 15 minute increments at $100/hr
o Additional footage requires $15 hookup fee + $1 /per foot
• Video Sewer Inspection: $125/hr (flat rate)
o Text writer and Digital-Footage counter
o Self Leveling Color Camera with DVD Burner
*Additional parts needed for repairs would be discussed at time of service
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PO $oz 28877
Oakdale MN 6b126
661.461.6001 / 861.438.4700
812.871~i700 ! Fa= BS1.468.1678
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City of Maplewood
1902 East County Road B
Maplewood MN 35109
Attention Senior Engineering
T0:65124924H9 P.1
Agenda Item M5
Attachment 2
Estimate
Date Estimate #
211 SP1009 1402
Shy To
,Capital improvement
Project for 2009
Rep
PAJ
Item Description Qty Gost Total
This estimate is for televising the main sewer lines from
each home to the street on each of the properties from the
list that will be provided, also a DVD will be provided for
each home.
Also the price for cleaning the sewer if we can't view the
line wilt be $115.00 per home
`T'elevising 160.00 160.00
0.00 0.00
In addition if there needs to he extra feet added to the
cabling of the mainlines It is SS0.00 per SO' of cable
and $95.00 per hr. attar the first hour of cabling
Thank you for your business.
Total
0
a16o.o
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Page 1 of 1
Agenda Item M5
Attachment 3
Steven Kummer
From: Tim Mohr [timm@weldandsons.com]
Sent: Tuesday, February 24, 2009 2:50 PM
To: Steven Kummer
Cc: mark davie
Subject: Drain Cleaning Estimate
Steve:
Thank You for considering us for referrals to home owners on your street repair project. We can do the mainlines
for $100.00 for the first hour, and $25.00 for every 1/4 hour after that first hour with normal access. The camera
would be extra at $135.00. Please feel free to call if you have any questions.
Parts if needed would be extra.
Thanks again;
Tim Mohr
Weld and Sons Plumbing
office 763-475-0296
cell 612-221-3718
www.weldandsons.com
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2/27/2009
Agenda Item M6
AGENDA REPORT
TO: Charles Ahl, Acting City Manager
FROM: Michael Thompson, Acting Public Works Director
Ed Nadeau, Utility/Fleet Superintendent
SUBJECT: Approve Contracts for Purchasing of Truck Body
Dump Truck
DATE: February 25, 2009
INTRODUCTION
Equipment for Single-Axle
The 2009 Public Works Capital Improvement plan included funds for the replacement of one 1994 single-
axle dump truck with dump body, plow/wing and sander attachments. The truck chassis was authorized for
purchase by the council at the December 8th, 2008 meeting. The council will now consider acquiring the
dump body and attachments to complete the purchase.
BACKGROUND
Proposals to equip the single-axle dump truck with attachments were received under the State Contract
pricing. State bid pricing was received from Aspen Equipment in the amount of $ 53,669.00 to equip the
truck with a dump body and sander. State bid pricing was also received from Towmaster Truck Equipment,
Inc. in the amount of $ 33,105.52 for the snow plow, wing and underbody scraper attachment.
BUDGET
The approved 2009-2013 CIP includes PW08.010 which allocates $ 137,300.00 from the fleet
management fund for the purchase of one single-axle dump truck with attachments. The truck chassis was
purchased at a cost of $ 50,797.87 from Boyer Ford, Inc. With the purchases of the dump body and
sander from Aspen Equipment at a cost of $ 53,669.00 and the plow, wing and underbody scraper from
Towmaster Truck Equipment at a cost of $ 33,105.52 this brings the total cost for the complete truck to
$ 137,572.39, which is at the allocated CIP amount.
RECOMMENDATION
It is recommended that the city council authorize entering into the following contracts:
State Contract 440595 with Aspen Equipment for the purchase of dump body and sander for
$ 53,669.00
State Contract 440607 with Towmaster Truck Equipment, Inc. for the purchase of snow plow, wing
and underbody scraper for $ 33,105.52
Attachments
1. Aspen Equipment Quotation
2. Towmaster Truck Equipment, Inc.
Packet Page Number
114 of 146
~~,P/~9'l~N
Agenda Item M6
Attachment 1
CORPORATE HEADQUARTERS: 9150 Pillsbury Avenue South, Bloomington, MN 55420-3888 -Phone: (952)888-2525 ~ Fax: (952)858-7157 ~ Website: www.aspenequipment.com
Cust Name: City Of Maplewood
Contact: Ed Nadeau
Phone:
Fax:
Quote Number: Quote Date: 2/20/2009
CITY OF MAPLEWOOD-25-HEN-39864-v1
Aspen Equipment is pleased to offer the following quotation for your consideration
Q~t ~ Part/Spec Number Description Installed
1 1.0 Henderson Model Mark 2, 11' Dump Body with 24" side height $8,429.00
1 1.2 Cougar Model DC3200 vibrator $949.00
1 1.11 30",304 Stainless steel sides and ends, 3/16" AR400 floor, 38" gate $2,759.00
1 1.15 2" x 1/4" flat stainless steel walkrail, both sides $404.00
1 1.1 Air tailgate release $310.00
1 1.131 Solenoid operated air tailgate release $96.00
1 1.112 Stationary cab shield uprights with 2 shovel holders $921.00
1 1.114 22" stainless steel cab shield $1,240.00
1 1.141 Stainless steel stowaway ladder, factory installed $532.00
1 1.155 Stainless steel grab handle $74.00
1 1.157 Stainlesss steel gripstrut step, inside box $134.00
1 Henderson Tailgate Iigting ring $71.43
1 1.151 Extra hole in rear corner post, 2 extra holes each side $118.00
1 1.151 Extra hole in side of rear corner post for side LED warning light $59.00
1 1.451 (2) ECCO 3860A Side Mount LED flasher with grommet $292.00
1 1.158 LED lights in lieu of standard $164.00
1 1.403 Aluminum roof mounted fight bar for headlight installation $207.00
1 1.407 Snow plow headlights $425.00
1 1.438 Whelen 6D500 series, LED warning, LED STT, LED Back up lights, grommet mfg $883.00
1 1.447 Whelen install kit $267.00
No front strobes quoted
0
1 1.457 Poly fenders with poly mounting brackets ~ $1,035.00
1 2.0 Henderson UB8-21 underbody hoist, 19.3 tons $3,722.00
Stainless steel pins and composit bushings as standard
2.0
1 7 Aspen MD rear hitch $519.00
1 7.1 6 prong trailer socket $114.00
1 7.6 2" pintle hook /ball combo $23.00
1 8 Henderson Model TGS-6 Sander $1,965.00
1 8.1 Installation $802.00
1 8.2 304 Stainless Steel upgrade $1,115.00
1 Aspen Outside sander shields $385.00
1 9 Force America "Ultra Commandall" MPJC Mini Proportional Joysticks $13,916.00
PVWH34L hydraulic pump, 7 section electric Add A Fold Valve Assembly
Continued On Next Page
Submitted by,
Mark Lundeen
612-719-4414
• Equipment Speciticalions subject to change
• FOB Bloomington, MN (Unless otherwise specified)
• Quote valid for 30 days from date of quotation
Any chassis modifications including, but not limited to alterations or relocation of components related to fuel tanks, air tanks, brakes, exhaust systems, battery boxes, protrusions above and below the
frame rails, shortening or lengthening frame rails antl the like will be atldetl to the selling price.
Exhaust Systems: With the new EPA mandated diesel exhaust systems for 2007 many changes are taking place. Manufacturers are oRen unable to depict accurately how the exhaust systems are
configured and have diffculty stipulating whether certain components (I.e. PTOs and pumps) may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL•EXHAUST SYSTEMS
CANNOT BE MODIFIED, RELOCATED OR REPLACED BY ASPEN EQUIPMENT. Due to evolving designs, Aspen Equipment can not maintain expertise on every chassis/engine/transmissionlexhaust
configuration possible, regardless of who orders or specifes it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore,
Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such, Aspen Equipment will not be responsible for the
cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without
additional charges to the customer.
1 of 2
Packet Page Number
115 of 146
Agenda Item M6
4 y-/~.~'.~~~ Attachment 1
-~ ; E1~C/1f~Y1~~NT
CORPORATE HEADQUARTERS: 9150 Pillsbury Avenue South, Bloomington, MN 55420-3686 -Phone: (952)888-2525 ~ Fax: (952)656-7157 ~ Website: www.aspenequipment.com
Cust Name: City Of Maplewood Quote Number: Quote Date: 2/20/2009
Contact: Ed Nadeau CITY OF MAPLEWOOD-25-HEN-39864-v1
Phone:
Fax:
Aspen Equipment is pleased to offer the following quotation for your consideration
ParUSpec Number Description
1-hoist / 2-front plow / 2-wing / / 2 sander
Seat mount Ultra Commandall
CC1100 electric manual sander control
1 Force America Model 5100 Salter control
1 Installation
2 9.1 Extra valve section, wing extend and underbody scraper
1 9.3 Low oil indicator
1 9.6 PVWH45L hydraulic pump upgrde
1 9.10 VT-35 valve tank combination with in tank filter
1 9.22 Level sender for low oil
9.33 Unit 530
State Of Minnesota Contract # 440595
Installed
$1,278.00
$3,265.00
$1,358.00
$206.00
$405.00
$1,777.00
$174.00
Quote Sub Total: $50,393.43
Submitted by,
Mark Lundeen
612-719-4414
Sales Tax: $3,275.57
Total: $53,669.00
• Equipment Specifications subject to change
• FOB Bloomington, MN (Unless otherwise speci5ed)
• Ouote valid for 30 days from date of quotation
' Any chassis modifications including, but not limited to alterations or relocation of components relatetl to fuel tanks, air tanks, brakes, exhaust systems, battery boxes, protrusions above and below the
frame rails, shortening or lengthening frame rails and the like will be added to the selling price. "Aspen Equipment reserves the right to add any appiicableManufactureYS Steel Surcharges to this
quotation.
Exhaust Systems: With the new EPA mandated diesel exhaust systems for 2007 many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust systems are
configured and have difficulty stipulating whether certain components (I.e. PTOs and pumps) may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS
CANNOT BE MODIFIED, RELOCATED OR REPLACED 8Y ASPEN EQUIPMENT. Due to evolving designs, Aspen Equipment can not maintain expertise on every chassis/engine/transmission/exhaust
configuration possible, regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore,
Aspen Equipment does not warrant that quotetl products can be installed on a chassis without modifications to the chassis or products installetl. As such, Aspen Equipment will not be responsible for the
cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without
additional charges to the customer.
Packet Page Num~~frz
116 of 146
Agenda Item M6
Attachment 2
--- -- Towmaster, Inc.
'~.~ ~ 61381 US Hwy. 12, Litchfield, MN 55355
-` ~ fJ '~* f -`-- Phone: 1-888-805-5971 /320-693-7900
FAX. 320-693-7921 ®.S - QUOtatl011 Parts Dept. FAX. 1-320-593-5703
Bill To: Cust#: 315
MAPLEWOOD, CITY OF
1830 E County Rd B
Maplewood, MN 55109
Contact:
Phone:
(651) 249-2000
FAX:
(651) 249-2009
~~ 02/06/2009
ATTENTION: Ed Nadeau State of MN Contract #440607
~ ^ • ^ 0.00% ~ ~ ~
1 9900340 Scraper IB-11A 1" MB installed 6,798.00 6,798.00
1 9900351 Scraper reverse/Auto-Lift system, electric valve installed 250.00 250.00
1 9900371 Wing RHSDLIOA-HYDPB-TRPEDG Primed 9,090.00 9,090.00
1 9900387 Installation SDL Series Wing -Standard 3,249.00 3,249.00
1 9900476 Wing Safety Yellow -Paint Wing Moldboard 239.00 239.00
1 9900553 Plow Hitch 44XB2/STD/STD/SA-HITCH 2,322.00 2,322.00
1 9900588 Installation Plow Hitch -40 SERIES-STD 1,224.00 1,224.00
1 9900625 Plow Push Unit 24/44 Series Std 702.00 702.00
1 9900678 Plow Safety Yellow Paint, ReV Plow, w/Installation 315.00 315.00
1 9900703 Plow PR1243/SLT-TRP/NOSHU/Plow PRI-E1/10G 5,787.00 5,787.00
1 9900730 Plow SCR-ADJ/SHOE/REV-PLW/STD 509.00 509.00
1 9901037 Falls Labor chg extra labor to install scraper if body and hoist exist on 600.00 600.00
truck
Price: $31,085.00
NOTE: if changes are made to an order after a P.O. has
been issued, a FEE may be assessed and a revised or new Discount: $0.00
P. O. MUST BE submitted to reflect changes. Other Credit (see above): $0.00
Net Cost: $31,085.00
town~aster.com
Visit us online ctt www
. Sales Tax: $2,020.52
Other Charge (see $0.00
Freight $0.00
Total: $33,105.52
Packet Page Number
117 of 146
Phone: ~ Ship To:
(651) 249-2000 ', MAPLEWOOD, CITY OF
FAx: ': 1830 E County Rd B
(651) 249-2009 I, Maplewood, MN 55109
Contact:
Agenda Item N 1
MEMORANDUM
TO: Chuck Ahl, Acting City Manager
FROM: DuWayne Konewko, Director Community Development and Parks
Ginny Gaynor, Maplewood Natural Resources Coordinator
SUBJECT: Council Consider Approval of Bid for Land Cover Classification
DATE: March 2, 2009
INTRODUCTION
In 2008, Maplewood City Council accepted a Community Conservation Assistance grant (Attachment 1)
for $10,000 to help defray costs for conducting land cover surveys for the city and to continue natural
resources planning initiatives. Staff has received three bids for the land cover survey project and
recommends the city award the project to Emmons & Olivier Resources, Inc. for $15,976.
DISCUSSION
In 2008, Maplewood identified the need to have better scientific data on its natural areas to aid in natural
resources planning, prioritization, and management. The city received a grant to help cover costs for
evaluating land cover for the city using the Minnesota Land Cover Classification System (MLCCS).
MLCCS is the standard system used in Minnesota to classify natural and developed land. On natural
lands, this system breaks woodlands, brushlands, and grasslands into classifications such as: oak forest,
oak woodland-brushland, aspen woodland, maple-basswood forest, mesic prairie.
In 2008, Maplewood was able to have MLCCS conducted for one-square mile in south Maplewood under
the contract with Applied Ecological Services for natural resources planning. This information has been
valuable in showing how the different types of natural communities piece together and identifying some of
Maplewood's most ecologically significant parcels.
In addition to evaluating land cover, the project proposals include assessing the information gathered and
updating the Natural Area Greenway maps. Staff does not anticipate many changes in the greenway
maps but since an ecologist will be doing thorough field investigations it will be beneficial to have them
check our greenway borders.
Maplewood received bids from three companies for this project. Proposals received include:
1. Applied Ecological Services, Inc.: $34,830 (Attachment 2)
2. Bonestroo: $23,533 (Attachment 3)
3. Emmons & Olivier Resources, Inc: $15,976 (Attachment 4)
Staff recommends we accept the bid from Emmons & Olivier Resources, Inc.
RECOMMENDATION
Staff recommends that the City Council approves the bid from Emmons & Olivier Resources, Inc. for
$15,976, to conduct land cover classification of Maplewood.
Staff further recommends that up to $10,976 of this be funded from CIP Project #PM08.060 (open space
improvement), and the remaining $5000 be funded by the Community Conservation Assistance grant.
Packet Page Number
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Attachments:
1. June 12, 2008 memo regarding grant
2. Proposal from Applied Ecological Services, Inc.
3. Proposal from Bonestroo
4. Proposal from Emmons & Olivier Resources, Inc.
Packet Page Number
119 of 146
Attachment 1
AGENDA REPORT
TO: Charles Ahl, Acting City Manager
FROM: DuWayne Konewko, Deputy Director of Public Works
Ginny Gaynor, Open Space Naturalist
Shann Finwall, Environmental Planner
RE: Council Consideration of Acceptance of Community Conservation Assistance
Grant
DATE: June 12, 2008
INTRODUCTION
The City of Maplewood has been awarded a $10,000 Community Conservation Assistance Grant from the
Minnesota Department of Natural Resources (DNR). The funds are to be used to conduct a Minnesota
Land Cover Classification System (MLCCS) survey for the city. The funds will be matched with in-kind
services provided by staff. The DNR requires a letter of acceptance or resolution from City Council before
final approval of the grant.
BACKGROUND
The draft Natural Resources Chapter of the proposed City Comprehensive Plan recommends that one of
the first steps in implementation of the plan is gathering data to help us better understand the extent and
quality of our natural resources. Without this information and understanding, it is difficult to prioritize
projects.
In April 2008, staff applied for a Community Conservation Assistance grant through the DNR. The request
was for $20,000 to cover the following activities:
1. Conduct M LCCS analysis for the city.
2. Update the city's Natural Area Greenways map based on the new MLCCS data.
3. Conduct natural resources assessment and develop conservation and management priorities.
4. Develop policies and guidelines for protecting natural resources within the Comprehensive Plan.
The MLCCS survey identifies plant communities and gives them a quality rating. This information is then
mapped to present a picture of vegetative cover in the city. This is the same methodology that was used in
May-June 2008 to survey plant communities in south Maplewood. (The MLCCS data and map for south
Maplewood will be available in late June 2008.) MLCCS is a standard system of classification and is used
throughout Minnesota.
DISCUSSION
Conducting an MLCCS survey and mapping plant communities will provide a strong scientific foundation
for managing Maplewood's natural resources. In addition to increasing the city's understanding of its
natural resources, the MLCCS survey will provide a solid base from which we can prioritize land protection
and restoration projects.
Packet Page Number
120 of 146
An ecological consultant indicated it would cost approximately $18,000-$25,000 to conduct MLCCS for the
entire city. The $20,000 grant request was based on this figure. The grant funds would cover the costs of
a consultant doing the MLCCS work. The city would match this with in-kind services from staff to develop
natural resources policy and guidelines and set priorities.
The DNR awarded the city $10,000, half the requested amount. We have two options for the use of this
grant, if accepted:
Option 1: Reduce the scope of the project by conducting MLCCS only on Natural Area Greenways and
city-owned natural areas.
Option 2: Use $10,000 of city funds to increase the project fund to $20,000. This would enable us to
conduct MLCCS on the whole city. The additional $10,000 could be taken from 2009 Open
Space CIP funds.
Staff recommends Option 2. To successfully manage natural resources, we need to understand all
Maplewood's resources, not just those on city-owned land. For efficiency staff would like to complete the
project in one year, rather than doing city-owned lands now and other lands at a future date.
In the draft Comprehensive Plan, Maplewood is taking a new approach to natural resources protection and
management. The panel that reviewed our grant application "admired the city's concerted effort as a first-
ring suburb to conserve remaining habitat as future greenways". As one reviewer put it: `making creative
use of what you have'.
Final approval of this grant requires a letter or resolution from the City Council accepting the grant. This
must be submitted to the DNR before June 30, 2008.
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution to accept a $10,000 Community
Conservation Assistance grant from the DNR.
Staff further recommends that the City Council approve Option 2-using $10,000 from 2009 CIP funds
project #PM08.060 (Open Space Improvements) in order to conduct MLCCS for the whole city.
Attachments
1. DNR Resolution
Packet Page Number
121 of 146
Resolution No.
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION OF ACCEPTANCE OF
COMMUNITY ASSISTANCE GRANT
WHEREAS the City of Maplewood has been offered a Community Conservation Assistance Grant
in the amount of $10,000 from the Minnesota Department of Natural resources; and
WHEREAS this grant is to be used for mapping natural communities and vegetative cover, and
development of natural resources policies and guidelines as set forth in the proposed
Comprehensive Plan; and
WHEREAS this grant is to be matched by cash or in-kind services with a value of $10,000; and
WHEREAS the City has the institutional, managerial and financial capability to ensure adequate
project administration.
NOW, THEREFORE, IT IS HEREBY RESOLVED that for and on behalf of the City of Maplewood,
Minnesota and its citizens, the City of Maplewood accepts this grant and will match it with cash
and/or in-kind services.
Passed by the Maplewood
City Council on June 23, 2008.
Diana Longrie, Mayor
Attest:
Karen Guilfoile, City Clerk
Packet Page Number
122 of 146
Attachment 2
:n~w~7~ ;
~ ~
^~~ ~ ~ •~
~^~~~~~~
Applied Ecological Services, Inc"
February 12, 2009
Ms. Virginia Gaynor
City of Maplewood
1902 East County Road B
Maplewood, MN 55109
APPLIED ECOLOGICAL SERVICES, INC.
21938 MUSHTOWN ROAD, PRIOR LAKE, MN 55372
PHONE: (952)447-1919 FAX: (952)447-1920
email: info.mn~aappliedeco.com
Bringing the science of ecology to all land use decisions
Subject: Maplewood MLCCS Mapping & Reporting (09-0107) -Proposal
Dear Ginny,
Applied Ecological Services, Inc. (AES) appreciates the opportunity to present you with this
proposal to provide the City of Maplewood with MLCCS mapping and related services. AES has
enjoyed working recently with you and the City on your comprehensive plan and greenway planning,
and we hope to continue this important conservation partnership.
Based on your Request for Proposals, received January 30, 2009, AES has prepared the following
proposal. The following sections convey our project understanding, the scope of work you outlined
in your RFP, and AES's cost estimates.
PROJECT UNDERSTANDING
AES understands that the City of Maplewood is interested in completing MLCCS land cover
mapping for the remainder of the City. While MLCCS data have many applications, the focus of
this project is to provide an inventory focused on the natural and semi-natural areas within the City
for the purpose of conservation planning. The City understands that these data alone have limited
conservation value unless they are interpreted and applied in a meaningful way. We are encouraged
that your scope of work includes meetings unth the contractor and a brief report, which will
summarize and assess the MLCCS findings and provide prioritized reconunendations for
conservation initiatives.
We also understand that a portion of this project must be completed before June 30, 2009 due to
your grant schedule. Initial, remote land cover mapping (primarily of cultural land cover types) will
begin upon execution of the contract, and our field work will likely begin in May 2009. Therefore,
AES anticipates that we will complete approximately $10,000 to X15,000 worth of the project by
June 30, 2009.
z/Ia/2oo~
Proposal -City of Maplewood MLCCS
Packet Page Number
123 of 146
II. SCOPE OF WORK
Task 1. Conduct MLCCS Inventory of Maplewood, MN
AES will complete MLCCS mapping for the City, following the requirements and protocols outlined
in your RFP. Doug Mensing will conduct all field work and oversee all aspects of MLCCS data
development.
Estimated Cost: $28,710
Task 2. Update Maplewood Natural Area Greenway Boundaries
AES will field-review greenway boundaries for accuracy, recommend changes to the City, and make
agreed-upon changes to the greenway ArcGIS shapefile and two associated figures, per your R1=~'P.
Estimated Cost: $950
Task 3. Develop Recommendations for Conservation Priorities
AES will prepare a brief report of our MLCCS findings/recommendations and meet with City staff
to review/edit the report, per your RFP. A final report will then be prepared and issued to the City.
Estimated Cost: $5,170
Task 4. Additional Meetings
AES will participate in additional meetings with City staff and/or commissioners beyond those
specified in your RFP under Tasks 1 through 3.
Estimated Cost: $400/meeting (assuming 2-hr meeting and no additional preparation)
Total Estimated Cost (not including Task 4, Additional Meetings): $34,830
III. CLOSING
Again, AES hopes to continue working with you and the City on this important conservation
initiative. Please feel free to contact me (612-202-2252) if you have any questions or concerns
regarding this proposal. Thank you.
Sincerely,
Applied Ecological Services, Inc.
2/12/2009
Douglas M. Mensii date
Senior Ecologist, roject Manager
2/12/2009
Proposal - City= of l~laplewood MLCCS
Packet Page Number
124 of 146
Attachment 3
~'``
_;
;__
?'`'~
Packet Page Number
125 of 146
2335 Highway 36 W
St. Paul, MN 55113
Tel 651-636-4600
Fax 651-636-1311
www.bonestroo.com
m
r ~ ~
February 12, 2009 -
Ginny Gaynor, Natural Resources Coordinator
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
Dear Ginny:
Gathering decision-making data through afield-based inventory will be valuable to you and other
City staff responsible for managing open spaces and natural areas in the city. We are eager to
assist the City of Maplewood in completing MLCCS and greenway mapping, and identifying
conservation priorities for your community.
Our team of MLCCS-experienced natural resource scientists is ready to assist you by providing:
• Proven experience -Our team has conducted MLCCS mapping and natural resources
inventory and assessment projects on over one million acres in the Upper Midwest.
Bonestroo is recognized for integrating natural resource information into comprehensive
plans to guide future development and conservation efforts.
• Expertise across multiple disciplines -Beyond our natural resources specialists, our firm
also includes experts in wetlands, lake management, wildlife surveys, water quality,
environmental planning, comprehensive planning, GIS, and more. The synergy of our team
enables us to smoothly integrate natural resources data into planning efforts at site, regional,
and statewide levels.
• Depth of staff -The funding for this project has resulted in an aggressive schedule for the
project. With a staff of nearly 350 personnel and a dedicated water and natural resources
group, we have the depth of staff to complete your project on schedule.
We are excited about assisting you with this project and hope you share our enthusiasm. Please
contact me at 651-604-4812 if you have questions about our submittal or need more information.
Sincerely,
BONESTROO
___.__~.
~~~-
Pau .i. ~ ockenstedt
Pr~je t Manager /Ecologist
St. Paul
St. Cloud
Rochester
Milwaukee
Chicago
f?ack:et Pacr~ P#uit,b~r
_ X26 dfi't46 .
PROPOSAL
Maplewood Land Cover Classification
Inventory and Mapping
PROFESSIONAL NATURAL RESOURCE SERVICES
Presented to:
Virginia Gaynor
Natural Resource Coordinator
~ _ City of Maplewood
~ ` 1830 County Road B East
Maplewood, MN 55109
By:
Bonestroo
2335 West Highway 36
St. Paul, MN 55113
Phone: 651-967-4600
Fax: 651-636-1311
Website: www.bonestroo.com
Contact Person:
Paul Bockenstedt
Project Manager/Senior Ecologist
Direct Phone: 651-604-4812
Email: paul.bockenstedt@bonestroo.com
February 13, 2009
ontroo
Packet Page Number
127 of 146
PROPOSAL
Project Understanding
LAND COVER INVENTORY INFORMS DECISION-MAKING TO
PRESERVE AND PROTECT VALUABLE RESOURCES IN
MAPLEWOOD
The City of Maplewood is seeking to complete a land cover
inventory project using the Minnesota Land Cover Classification
System (MLCCS) to map 17-18 square miles of the city. This land
COMPLETING LAND COVER MAPPING cover data will be used to update Figures 2 and 4 of the City's
FORTHECITYOFMAPLEWOODWILL greenway figures found in the 2008 Comprehensive Plan.
PROVIDE ADDITIONAL DETAIL ON THE
TYPE ANDQUALITYOFNATURALCOVER This land cover mapping effort will provide updated and detailed
IN THE CITY AND WILL BE USEFUL TO
FURTHERREFINETHEGREENWAY
information on the location, type, and quality of natural areas in
CORRIDOR MAP. ~ the CIty, especially high-quality areas, and further refine the City's
Greenway Corridor Map. The City also wishes to develop
recommendations for conservation priorities and interpreting
MLCCS data.
+~` t~~1CS~°oi2 1
Packet Page Number
128 of 146
PROPOSAL
""~ Project Approach and Work Plan
PR0.7ECT APPROACH
~~ PROJECT WILL MAP, INVENTORY, AND PRIORITIZE VALUABLE
~, '" ~, ~ °T.~!'~ COMMUNITY ASSETS
.;. Within most communities, city staff and citizens alike have a strong
interest in maintaining a high quality of life. Along with efficient,
~ _ responsive government services and good schools, preserving
s f
~~.
_ natural communities and open spaces is vitally important to a
,,-~
~
a
~ community. Natural resources, open space, and trails are important
. # ~ `~. ~ ,
~ ~
i amenities when people are choosing where to live.
~ ,
~:
~
~j
~'
~
~ ~°;, i
,fj~
<
` '
~
'
` Natural areas and open spaces provide opportunities for active and
.
~
;~ ~ ~. ~ ~'~,
~ passive recreation, wildlife habitat, scenic vistas and buffers
Natural resources, open space, between developed areas, and can serve as landmarks or
~ and trails are important community
assets. distinguishing features for the local community. It has also been
~ shown that property values increase in close proximity to natural
open spaces.
MLCCS EXPERTISE AND ECOSYSTEM-BASEDRPPROACH PROVIDE
FOUNDATION FOR PLANNING EFFORTS
Bonestroo's approach to completing land cover mapping and
updates of greenway boundaries is to gather quality field-based
data on natural areas in a timely manner, and to provide accurate
and high quality mapping supportive of refining the Maplewood
BONESTROOISA HIGHLY RESPECTED Natural Area Greenway boundaries.
MLCCS PRACTITIONER. WE HAVE THE
DEPTH OF STAFF NECESSARY TO Our approach is an ecosystem-based one that can serve as a
COMPLETE LANDCOVER MAPPING WORK
IN AN EFFICIENT AND ACCURATE foundation for natural resource and land management efforts far
MA"NER. into the future. We will use the Minnesota Land Cover Classification
System (MLCCS) methodology developed and endorsed by the
Minnesota DNR as the foundation of the assessment. In the hands
of a skilled practitioner, the MLCCS offers a flexible, powerful
approach that achieves the City's objectives.
Our goal throughout this process is to help you balance human
A needs with ecologically sound natural resource management
~ through efficient use of existing information, focused field
inventory, and qualitative assessment methods that are essential to
~ land use planning.
BONESTROO IS FULLY COMMITTED TO EFFICIENTLY AND EFFECTIVELY
COMPLETE PROJECT TO MEET YOUR SCHEDULE
Throughout the land cover mapping project, we will be:
Time/y.~ We have the staff and experience to complete the MLCCS
mapping work so you can meet your DNR grant deadline.
WEARECOMMITTEOTO Effective: You need a variety of information from this mapping
WORKING CLOSELY WITH YOU
THROUGHOUTTHE PROJECT. effort. We Wlll Interact Wlth y0U and gain yOUr feedback SO the
products are effective in meeting your specific needs.
Efficient Our extensive experience with MLCCS and integrating the
data into comprehensive plans brings efficiency to the project that
is essential with project time constraints.
Responsive: We are committed to working closely with you
throughout the project to keep you engaged and informed of
project status.
PROPOSED;WORK PLAN
Our approach is systematic, yet flexible enough to adapt to the
conditions of the City. Our proposed work plan is presented on the
following pages and includes four major tasks:
Task 1 -Conduct MLCCS inventory of Maplewood
Task 2 -Update Maplewood Natural Areas Greenway boundaries
Task 3 -Develop recommendations for conservation priorities and
assist City staff assess MLCCS findings
Task 4 -Additional meetings with staff or commissions
(supplemental service)
TASK 1: CONDUCT MLCCS INVENTORY OF MAPLEWOOD
TASK 1.1: PROJECT INITIATION
FEBRUARY 2009
We propose a project initiation meeting with City staff to make
necessary refinements to the field inventory methodology.
Up to four hours of Bonestroo/City meeting time is allotted
throughout the MLCCS mapping task. We will discuss with the City
how this meeting time is distributed and make appropriate
adjustments in Task 1.1, and other tasks, if necessary.
TASK 1.2: GATHER AND REVIEW RELEVANT NATURAL RESOURCE
INFORMATION
FEBRUARY -MARCH 2009
We will gather and review existing data to identify available
information, data gaps, and areas worthy of targeted field
inventory work. A preliminary data review suggests there is good
information available to help with this process. This will form the
foundation of the land cover inventory and mapping effort.
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Information about dominant
shrubs, trees, and groundcover
will be collected and inform the
planning process.
The following information will be collected from resource
professionals, agencies, and conservation organizations. We also
anticipate some data will be provided by the City, as noted:
Color, black and white, and color infrared aerial photography
GIS parcel base map shape files (Provided by the City)
DNR Natural Heritage database records
City MnRAM data/National Wetlands Inventory
DNR Protected Waters and Wetlands Inventory, including lakes and
streams
Soil survey digital data, where available
Landform data from the MN Geological Survey
Pertinent parks, trails, and other comprehensive planning
documents (Provided by the City)
TASK 1.3: LANDOWNER CONTACT
MARCH -APRIL 2009
Based on the aerial photo review and input from City staff during
Tasks 1 and 2, we will identify areas where targeted field inventory
by an ecologist is desired and will provide the City with an ArcGIS
shapefile that can be used to identify parcels for landowner
contact.
As indicated in the RFP, the City will handle landowner contact and
gathering responses. To meet the project schedule, we request
that the City complete landowner contact and provide Bonestroo
with property access maps no later than the first week of May. This
is important to allow approximately four weeks completing field
inventory work, mapping, data entry and quality control reviews.
Should landowners require email or phone notification in advance
of field work, Bonestroo is willing to do so. Because meetings with
landowners have the potential to take a significant amount of time,
and being mindful of the goal to complete MLCCS mapping by mid-
June, we propose that Bonestroo ecologists will focus specifically
on conducting the land cover mapping.
We welcome landowners to accompany our staff, but will remain
focused on completing the work efficiently. Should a landowner(s)
request a more extensive field walk to discuss resources on their
property with our ecologist, we will inform you about the specific
situation.
DELIVERABLES:
shapefile or Excel table identifying parcels where field inventory
property access is desired
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TASK 1.4: FIELD INVENTORY
THE MLCCS IS A POWERFUL TOOL
SPECIFICALLY DESIGNED TO CAPTURE
A RANGE OF INFORMATION ABOUT
NATURAL RESOURCES. BONESTROO
IS RECOGNIZED AS ONE OF THE
LEADING PRACTITIONERS OF MLCCS
BYTHE MN DNR.
MAY-JULY 2009
We will complete the field inventory using the methodology
described below. While in the field, Bonestroo staff will wear a
fluorescent-colored field vest and carry the letter from the City
described above to help minimize the chances for
miscommunication with the public.
FIELD INVENTORY METHODOLOGY
The MLCCS will be used to capture a range of information about
natural resources.
Cultural land cover types will be classified to MLCCS Level 3, with
exception of crop ground where Level 2 will be the minimum level
of detail. Cultural land cover types will have a minimum mapping
unit size of two acres. If the project can begin by the end of
February, we propose that preliminary mapping will be conducted
and all cultural land cover types will be field-verified by early April.
Conducting field assessment work on cultural land cover types
during the dormant season will help achieve timely completion of
the entire project.
Natural and semi-natural land cover types will be classified to the
highest level provided by MLCCS, where appropriate property
access enables this level of detail. The minimum mapping unit size
for natural and semi-natural communities will be one acre. For
natural community cover types, particularly those of good or very
good quality, information such as the composition of dominant
tree, shrub, and groundcover species will be gathered and
recorded. Particular emphasis will be placed on identifying plant
species that support an area's qualitative assessment.
Where property access allows, we will conduct on-the-ground
assessments of natural areas. Particular emphasis will be placed on
sites with potential for hosting unique or sensitive natural
features/habitat and/or rare species.
In instances where no property access is granted, we will gather as
much information as we can by viewing natural areas (and other
cover types) from adjacent properties or roadways. This can often
provide important information on the general quality and sensitivity
of a natural area.
Field assessments will be completed according to MLCCS mapping
guidelines as described in the MLCCS Manua/, Version 5.4, with
exception of minimum mapping unit size as noted above.
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Field assessments will be used as a
basis for mapping work.
TASK 1.5: GIS MAPPING AND DATA ENTRY
APRIL -JUNE 2009
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Collecting and recording information for MLCCS modifiers will be an
h~ *~>' ~` '', ; important project aspect. MLCCS modifier codes (as shown below)
~'`~` - ~ ~ rim', are a powerful tool that allows additional detailed information about
~' ..:' ~ ~ ~~'~ {~~:1 a site to be stored in a GIS table. This information can be quickly
GIS mapping using MLCCS and easily retrieved by users and is very useful for understanding
modifier codes provides in-depth levels of nonnative species, quality of natural areas
habitat value
information in an easy-to-use ,
,
format. locating restorable wetlands, location of unique landforms, as welt
as enabling analysis of multiple data layers/parameters.
We propose to increase the power of the MLCCS data by including
the following modifiers for natural areas where possible:
34X series -Natural area quality
4XX series -Invasive plant species and percentage cover code
" 6XX series -Forestry modifiers including health, stand age, and
other information
72X series -Water modifiers, built features
73X series -Water modifiers, wetland features
" 74X series -Water modifiers, stream features
" 75X series -Water modifiers, spring feature
Task 1 Key Staff:
Key Bonestroo staff working with City staff on Task 1 will be Project
Manager/Ecologist Paul Bockenstedt and Ecologist Beau
Thunshelle.
DELIVERABLES:
w Mapped MLCCS polygons in ArcGIS shapefile format with
associated attributes (using MLCCS table/field format)
Copies of paper field forms for high quality parcels where additional
notes are compiled
Endangered, threatened and/or special concern species (any new
records from this MLCCS effort)
TASK 2: UPDATE MAPLEWOOD NATURAL AREAS
GREENWAY BOUNDARIES
JUNE-OCTOBER 2009
Using the MLCCS data from Task 1 above, and working in close
collaboration with the City, we will update the Maplewood Natural
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Area Greenway boundaries as well as several figures that were
included in the City's 2008 Comprehensive Plan Update.
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The MLCCS inventory will be used
to update the City's Greenway
boundaries.
We anticipate up to two hours of meeting time with City staff to
accomplish this task, which may include a brief meeting to discuss
our approach and to review some potential modifications to the
existing Greenway boundaries. This may also include a brief
meeting to review an updated map and gather City staff input on
minor modifications.
We recommend these meetings be held at the Bonestroo office
where the GIS project can be viewed and data layers
added/removed and views changed (zoomed in/out) on a large
wall-sized screen. We feel this format will be helpful to discuss
proposed revisions.
To complete this task efficiently, we ask that the City provide
appropriate GIS shape files and data that will enable inclusion of
appropriate information layers in the updated figures.
The Request for Proposal (RFP) indicates that this work can occur
as late as September and October of 2009. While we would be
happy to adhere to the schedule put forward in the RFP, we are
also open to the possibility of completing this task within a shorter
time frame.
Task 2 Key Staff:
Key Bonestroo staff working with City staff on this task will be
Project Manager/Ecologist Paul Bockenstedt and Environmental
Planner Ciara Schlichting.
DELIVERABLES:
Updated ArcGIS shapefile of greenway boundaries
Updated Figure 2 and Figure 4 from the Natural Resources Chapter
of Comprehensive Plan
TASK 3: DEVELOP RECOMMENDATIONS FOR
CONSERVATION PRIORITIES AND ASSIST STAFF WITH
ASSESSING MLCCS FINDINGS
JUNE -NOVEMBER 2008
MLCCS data can be used to prioritize sites for conservation,
including protection and management. This task wi//inc/ude up to
six hours of Bonestroo staff time for meetings.
We propose to meet with City staff to review GIS data and suggest
the possibility of a similar format for the meeting suggested in Task
2 above. If held at Bonestroo, this meeting will allow viewing of key
data layers and sorting of attributes/layers based on factors such
as quality, invasive species, position relative to greenways and
other factors on a wall-sized screen. We suggest this format will
spur open discussion about possibilities and lead to a more
thorough consideration of details to include in the report.
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We anticipate the initial meeting for this task will occur in June, as
data from the field inventory becomes available, or in July.
Following this initial discussion, Bonestroo staff will develop a 5-10
page written Draft Report summarizing the City's natural resources
and conservation priorities. The Draft Report is anticipated to be
provided to City staff for review in September. Following review
and comment by City staff, we will prepare a final report for the
City that includes up to two color figures and provide 10 printed
color copies to the City by November 30, 2009.
We are open to discussing modifications to the timeline for this task
and details for the contents of the report.
Task 3 Key Staff:
Key Bonestroo staff working with City staff on this task will be
Project Manager/Ecologist Paul Bockenstedt and Environmental
Planner Ciara Schlichting.
DELIVERABLES:
Final report 5-10 pages in length anticipated to include up to two
color figures, and provide 10 printed copies to the City by
November 30, 2009
TASK 4: ADDITIONAL MEETINGS WITH STAFF OR
COMMISSIONS BEYOND THOSE INDICATED ABOVE
Bonestroo Project Manager, Ecologist, Environmental Planner or
other staff are available for meetings and presentations beyond
those indicated in the tasks above. We propose that these services
can be handled through a mutually agreeable format such as
hourly, plus expenses, lump-sum amount based on a negotiated
amount, or similar.
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SUMMARY OF PROPOSED SCHEDULE, HOURS, AND FEES
1 Conduct MLCCS March -June Z55* $19,133
inventory of
Maplewood
2 Update Maplewood June - 12 $900
Natural Areas October
Greenway
Boundaries
3 Develop June - 32 $2,400
Recommendations November
for Conservation
Priorities and Assist
staff with Assessing
MLCCS Findings
4 Additional meetings June/July TBD** $TBD
with staff or
commissions
beyond those
indicated above
Expenses $1,100
TOTAL HOURS AND FEES*** $23,533
* Bonestroo has the depth of staff to complete the MLCCS mapping by the
end of June, helping the City of Maplewood meet the requirements of the
MN DNR Grant.
** Supplemental services will be authorized in writing by the client and
billed on a mutually agreed to basis (such as hourly, plus expenses, or
lump-sum)
***Proposed as lump-sum, by task.
Please note: We are open to modifying any aspect of this
proposal to achieve a better result for the City.
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Attachment 4
Prepared by:
Emmons & Olivier Resources, Inc.
for the City of Maplewood
February 13, 2009
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Land Cover Classification Inventory and Mapping for Maplewood, MN
w a t e r
February 13, 2009 e ~ . ~ o q
co€nn•tttnity.
City of Maplewood
Attn: Virginia Gaynor
Natural Resources Coordinator
1902 East County Road B
Maplewood, MN 55109
Subject: Proposal for Land Cover Classification Inventory and Mapping for Maplewood, MN
Dear Ginny:
It is our pleasure to submit this proposal for completing a Minnesota Land Cover Classification System
(MLCCS) Inventory and Natural Areas Greenway Mapping Update for the City of Maplewood. In
preparing the Work Plan, we have maintained our focus that the purpose of providing an MLCCS
Inventory to the City will fully integrate short and long term strategies and implementation goals under
the City's Natural Resources Management Plan.
Please find enclosed our proposal to assist the City of Maplewood in completing a Minnesota Land
Cover Classification System (MLCCS) Inventory and Natural Areas Greenway Mapping Update.
Emmons & Olivier Resources, Inc. (EOR) is a mid-sized, multi-disciplinary consulting firm
specializing in ecosystem and watershed management and engineering and planning design. In today's
metropolitan area natural resource management, many aspects must be considered to successfully
incorporate inventory data into the actual implementation of protection and restoration strategies. FOR
Staff has the proven history of taking the existing knowledge of natural plant communities and land
cover types, and incorporating those sets of data into useful information for large-scale Natural
Resource-based planning.
Enclosed you will find a list of natural resource related projects completed by FOR staff, highlighting
the cotnpletion of MLCCS Mapping on nearly 700 square miles within the metro area alone. Many of
these land cover mapping data sets have been successfully incorporated into overall natural resource
management plans, conservation strategies, watershed modeling efforts, and restoration projects. The
proposed FOR Project Team comprised of Melissa Arikian and Jonathan Hoekenga was chosen for the
purpose of efficiency, as these two team members are very experienced and have worked together to
complete all of the FOR MLCCS mapping projects to date. In addition, EOR's cost proposal is
providing special service rates at a savings to the City of Maplewood.
FOR provides the following key benefits for this project:
^ An ecological perspective - EOR's focus and what we do best.
^ In-depth project related experience -the project team has completed MLCCS mapping on
nearly 700 square miles throughout the metro area.
^ Implementation of land cover data into larger scale natural-resource based management and
planning efforts involving over 30 additional and applied projects.
^ At no extra cost FOR project staff will collect data on all unique and exceptional natural areas
and map them down to less than the 1 acre minimum mapping unit.
FOR is an Equal Opportunity Affirmative Acfion Employer
Emmons & Olivier Resources, Inc. 651 Hale Ave N Oakdale, MN 55128 T/ 651.770.8448 F/ 651.770.2552 www.ecrinc.com
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Our Work Plan employs the latest MLCCS protocol, which is based on time-tested methodology
developed by the Minnesota DNR. While the emphasis of our approach is a methodology based on
mapping and identification of plant associations, we also place a strong emphasis on understanding how
physical features such as geology, hydrology, hydrogeology, soils, and landfortns interact with the natural
communities present in your City. The FOR Project Team routinely attends all of the MLCCS training
workshops provided by the MN DNR to keep current on the most recent versions and protocols
With this methodology as our basic framework for field evaluation and classification, we can work with
the City to incorporate all necessary elements so that the results of the land cover inventory are tailor-
rnade to fit the City's natural resource planning needs. A key component of our proposal is the
development of auser-friendly ArcGIS mapping and data base.
We appreciate your interest in having FOR collaborate with you on this project. We feel uniquely
qualified to assist you in this project, will focus on collecting sound and useful information for use in
natural resource management planning, and are committed to working with you. The FOR Project Team
would be prepared to start on this project immediately upon the acceptance of a contract in order to keep
with the City's desired timeframe. We look forward to speaking more with you regarding this proposal.
If you have any questions, please feel free to contact Melissa Arikian at (651) 203-6011.
Sincerely,
Melissa Arikian
Plant Ecologist, Project Manager
tmmons & Olivier Resources, Inc. 651 Hale Ave N, Oakdale, MN 55128 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com
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Land Cover Classification Inventory and Mapping for Maplewood, MN
EXPERIENCE AND CAPACITY
Minnesota Land Cover Classification System (MLCCS) Mapping Experience:
FOR features a team of professionals that has worked on Natural Resource projects with an
MLCCS component throughout the Metro Area and entire Midwest. The FOR project team of
Melissa and Arikian and Jonathan Hoekenga has ten years of experience in completing land
cover mapping on nearly 700 square miles. FOR was responsible for aerial photo
interpretation, field data collection, MLCCS mapping, organization and management of project
related GIS database, data analysis identifying restoration opportunities, the development of
management plans and strategies, and presentation of these materials at public meetings for the
following projects:
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Natural Resource Inventory and Stewardship Plan*
- City of Afton
Natural Resource Inventory and Stewardship Plan
- Carnelian-Marine Watershed District (now CMSCWD)
Natural Resource Inventory and Stewardship Plan
-Marine-on-St Croix Watershed Mgmt. Organization
Natural Resource Inventory and MLCCS Mapping*
- Ricc Crcck Watershed District (RCWD)
MLCCS Mapping
- Valley Branch Watershed District (VBWD)
MLCCS Mapping
- Minnehaha Creek Watershed District (MCWD)
Crow River Corridor Planning and NRI*
- Carver County
Bluff and Ravine Planning Study
- Carver County
Greenway Corridor Study
- South Washington Watershed District (SWWD)
Natural Resource Inventory
- St. Lawrence Township
Natural Resources Inventory
- Brown's Creek Wa(ershed District (BCWD)
Willow Reserve NRI and Habitat Assessment
- Capitol Region Watershed District
Lower St. Croix River Spring Creek Stewardship Plan*
- Northern Washington County
* Please refer to the back for detailed irtforrnatior~ sheets ora [hese projects
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Land Cover Classification Inventory and Mapping for Maplewood, MN
Projects Using MLCCS data for Natural Resource Based Planning Efforts:
FOR features an interdisciplinary team of professionals that has successfully incorporated
Natural Resource-focused projects with an MLCCS component into many large-scale planning
efforts. In addition to incorporating land cover data into useful stewardship and management
plans listed on the previous page; FOR Staff has worked hand in hand with municipalities and
watershed districts to take natural resource inventory data and use the MLCCS datasets to
implement the following projects:
• Comprehensive Plan Natural Resource Assessment for Carver County
• Comprehensive Plan Natural Resource Assessment for Scandia Township
• .Comprehensive Resources Management Plan for Lino Lakes, RCWD
• Comprehensive Resources Management Plan for the 53-62 Subwatershed, RCWD
• Comprehensive Resources Management Plan for the JD-4 Subwatershed, RCWD
• Conservation Easement Program Community Priority Resource Identification for
Washington County
• Hydrologic, Hydraulic, and Pollutant Loading Study for MCWD
• Natural Resource Management Plan for Trout Brook Greenway, St. Paul
• Natural Resource Management Plan for Bruce Vento Nature Sanctuary, St. Paul
• Restoration Feasibility Assessment at Big Island Lake Minnetonka, MCWD
• Restoration of Hydrology at Crane Creek for Shorebird Habitat, Carver County
• Restoration of Hydrology at Brown's Creek for Trout Habitat, BCWD
• Restoration of Watershed Hydrology for the Sarita Wetland, University of Minnesota
• Restoration of Natural Communities in Silver Creek Corridor, CMWD*
• Restoration of Wetlands in the Parley Lake Watershed, MCWD*
• Restoration of Wetlands Hydrology of the Painter Creek Floodplain, MCWD
• Restoration of Wetlands in the 53-62 Subwatershed of RCWD
• Restoration of Ravine Erosion to St. Croix River Basin Trout Stream, MWMO
• Restoration of Wetlands Sedge Meadov/ Vegetation at Hardwood Creek, RCWD
• Rules and Standards for Groundwater-dependent Resource Protection for Northern
Washington County
• Wetlands Management Plan for Carnelian Marine Watershed (CMWD)
• Wetlands Management Plan for Brown's Creek Watershed (BCWD)
• Wetlands Management Plans for Three Subwatersheds of RCWD`
• Wetlands Management Plan for Capital Region Watershed District (CRWD)
* Please refer to the back for detailed i~7forrnation sheets on these projects
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Land Cover Classification Inventory and Mapping for Maplewood, MN
WORK PLAN
Work Plan
This section details Tasks to be performed for the City of Maplewood's Minnesota Land Cover
Classification System (MLCCS) Inventory and Mapping Project. In addition, tasks include
updating the City's Natural Area Greenway boundaries and developing recommendations for
the City's conservation priorities.
TASK 1.0 Conduct MLCCS Inventory of Maplewood, MN
Overall Description:
The MLCCS Inventory of Maplewood, MN will be completed for approximately 17
square miles of the City (not including two areas that were previously mapped per the
City's inst7•uctions). The most recent version of MLCCS (5.4) will be followed and all
mandatory protocols and attributes will be collected. Cultural land cover types will be
mapped to a MLCCS Level 3 with a 2 acre minimum mapping unit. Natural and semi-
nahiral land cover types will be classified to the most detailed MLCCS Level 4/5 with
a 1 acre* minimum mapping unit. *However, any nahtral area that warrants more
detail will be mapped down to less than 1 acre at no extra cost. Natural Community
Quality modifiers will be collected for all natural areas using the MN DNR's Natural
Heritage Element Occurrence Ranking Guidelines. Existing MnRAM data from the
City will also be used to enhance the inventory of wetlands. Field notes will be
collected for all high quality areas to enhance the City's understanding and
prioritization of these natural resources. A number of these tasks will be partially
completed by June 30, 2009 to total $10,000 of billings in accordance with the City's
Community Conservation Assistance Grant timeline.
Task 1.1 FOR Meetings with City Staff
Description:
FOR Project Staff will meet with the City of Maplewood's Staff to discuss the project.
EOR's Oakdale, MN office is conveniently located only several miles from the City of
Maplewood's office.
Deliverables:
• Up to four hours of meeting time with City of Maplewood Staff.
Task 1.2 Create Field Map Forms
Description:
FOR Project Staff will create Field Map Forms from the GIS database which will
incorporate existing information (i.e. 2006 Digital Orthophotography, MnRAM
polygons, existing Natural Area Greenways, parcel boundaries, etc.). These Field Map
Forms will then be taken into the field and be delineated onto for detailed data
collection. Additional field notes will also be collected on these Field Map Forms for
high quality natural areas.
Deliverables:
• Copies of Field Map Forms, including where additional notes were compiled for
high quality parcels.
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Land Cover Classification Inventory and Mapping for Maplewood, MN
Task 1.3 Map Cultural Land Cover Types
Description:
Cultural land cover types will be mapped to a MLCCS Level 3 with a 2 acre minimum
snapping unit into the GIS Database. The polygons of all Cultural (i.e. developed)
areas will be classified and mapped prior to June 30, 2009.
Deliverables:
• Mapped MLCCS polygons in ArcGIS database with associated attributes for all
Cultural (i.e. developed) areas in the City.
Task 1.4 MLCCS Field Checking
Description:
All natural communities will be field checked by an experienced plant ecologist who is
familiar with natural community classification and the methodologies developed by
the MN DNR to rank natural community qualities. Field Map Forms will be used to
collect these data, delineate natural community polygons, and collect all of the
necessary MLCCS data attributes per MLCCS version 5.4 protocols. Additional field
notes will also be collected on these Field Map Forms for high quality natural areas. A
majority of this field work will be completed prior to June 30, 2009 per the City's
request. At no extra cost FOR project staff will collect data on all unique and
exceptional natural areas and map them down to less than the 1 acre minimum
mapping unit. FOR will have the landowner letter explaining the project purpose
provided by the City on hand for the entire duration of the field work, and has
extensive experience in describing inventory work to inquiring landowners.
Deliverables:
• Mapped MLCCS polygons in ArcGIS database with associated attributes for all
Natural and Semi-Natural areas in the City.
• Copies of Field Map Forms including where additional notes were compiled for
high quality parcels.
Task 1.5 Completion of MLCCS mapping into ArcGIS database
Description:
Completed Field Map Forms will be brought back to the office, scanned into digital
format, and orthorectified. The digitally orthorectified Field Map Forms will be used
as the background to efficiently and accurately digitize land cover polygons and their
associated MLCCS attributes directly into the ArcGIS database. During this process,
all MLCCS polygons will be checked to merge seamlessly with the City's previously
collected MLCCS data. The FOR Project Team is already familiar with the City's
previously collected MLCCS data. The final MLCCS ArcGIS database will also be
checked for errors according to a thorough and established QA/QC process.
Deliverables:
• Mapped MLCCS polygons in ArcGIS database with associated attributes for the
entire City.
TASK 2.0 Update Natural Area Greenway Mapping of Maplewood, MN
Overall Description:
Concurrent with completing Task 1.4 of MLCCS Field Checking, FOR Staff will also
review and update the boundaries for Maplewood's Natural Area Greenways. The
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Land Cover Classification Inventory and Mapping for Maplewood, MN
greenway boundaries will already be printed onto the Field Map Forms, and then
reviewed during field work to make sure they are accurate and appropriate. Any
changes would then be submitted to the City's Staff for approval and then upon
acceptance, be updated and incorporated into the greenway shapefile's boundaries in
ArcGIS. Only minor changes are expected to occur, if at all.
Task 2.1 FOR Meetings with City Staff
Description:
FOR Project Staff will meet with the City of Maplewood's Staff to discuss the
greenway boundaries. EOR's Oakdale, MN office is conveniently located only several
miles from the City of Maplewood's office.
Deliverables:
• Up to two hours of meeting time with City of Maplewood Staff
Task 2.2 Submit Recommended Changes to Staff
Description:
FOR Project Staff will submit for approval any recommended changes to the
boundaries of Maplewood's Natural Area Greenways by September 30, 2009. Per the
City's approval, FOR Staff will add a data attribute into the ArcGIS database to
explain reasoning behind any and each of the recommended greenway boundary
changes.
Deliverables:
• Mapped edits to the boundaries for Maplewood's Natural Area Greenways in
ArcGIS database with associated attributes of explanation.
Task 2.3 Update ArcGIS Shapefile of Greenway Boundaries with Revisions
Description:
FOR Project Staff will make any necessary edits to the boundaries for Maplewood's
Natural Area Greenways by October 30, 2009. Per the City's approval, FOR Staff will
edit the data attribute in the ArcGIS database to explain reasoning behind any and each
of the updated greenway boundary changes.
Deliverables:
• Completed revisions to the boundaries for Maplewood's Natural Area Greenways
in ArcGIS database with associated attributes of explanation.
Task 2.4 Update Figures 2 and 4 for Maplewood's Comprehensive Plan
Description:
FOR Project Staff will update Figure 2 and Figure 4 from the City's Natural Resources
Chapter of their Comprehensive Plan according to any updated greenway boundaries.
Deliverables:
• Complete updates to Figures 2 and 4 fi•om the City's Natural Resources Chapter of
their Comprehensive Plan according to any updated greenway boundaries.
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Land Cover Classification Inventory and Mapping for Maplewood, MN
TASK 3.0 Develop Recommendations and Help Assess MLCCS Findings
Overall Description:
FOR Staff will use the data collected for the MLCCS Mapping Inventory, and Natural
Area Greenway boundary update to help advise the City on recommendations for
conservation priorities. Using the City of Maplewood's Natural Resources Plan and
the goals outlined by City Staff as guides, FOR Staff will work with the City to assess
the MLCCS findings and incorporate the data into useful information for large-scale
Natural Resource based planning. FOR Staff has much experience in this vein, as they
have worked with numerous municipalities and watersheds using MLCCS inventory
information to analyze and prioritize City-wide conservation efforts and to develop
sound natural resource-based management projects.
Task 3.1 FOR Meetings with City Staff
Description:
FOR Project Staff will meet with the City of Maplewood's Staff to discuss their
recommendations for conservation priorities and their assessment of the MLCCS
inventory findings. EOR's Oakdale, MN office is conveniently located only several
miles from the City of Maplewood's office.
Deliverables:
• Up to six hours of meeting time with City of Maplewood Staff
Task 3.2 Summary MLCCS Report
Description:
FOR Project Staff will write a short (5-10 page) report assessing the City's natural
resources and identifying conservation priorities. This report will be developed in
accordance with the City of Maplewood's existing Natural Resources Plan and the
goals outlined by City Staff. Interaction between FOR Staff and the City of
Maplewood's Staff during Task 3.1 will help facilitate an efficient and useful way to
incorporate MLCCS inventory data into existing and future Natural Resource based
planning for the City. This report will also use the land cover data to help prioritize
City-wide sound natural resource-based management projects and explore potential
restoration opportunities. This report will be completed by November 30, 2009.
Deliverables:
• A written report including the information listed above, and a digital version of the
report.
TASK 4.0 Additional Meetings with City Staff or Commissions
Overall Description:
FOR Staff will be available for any additional meetings with City of Maplewood Staff
and or Commissions beyond which are indicated in Task 1.1, Task 2.1, and Task 3.1 at
a rate of $102 per hour.
Deliverables:
• Any additional hours of meeting time with City of Maplewood Staff or
Commissions per the City's request.
Emmons & Olivier Resources, Inc.
~~rater ~ ecology ( community
Packet Page Number
145 of 146
Land Cover Classification Inventory and Mapping for Maplewood, MN
COST SUMMARY
Task 1.0 Conduct MLCCS Inventory of Maplewood, MN
Task 1.1 FOR Meetings with City Staff* $414
Task 1.2 Create Field Map Forms* $866
Task 1.3 Map Cultural Land Cover Types* $1,632
Task 1.4 MLCCS Field Checking** $8,670
Task 1.5 Completion of MLCCS mapping into ArcGIS
$1,730
database
Task 2.0 Update Natural Area Greenway Mapping of Maplewood, MN
Task 2.1 FOR Meetings with City Staff $210
Task 2.2 Submit Recommended Changes to Staff $204
Task 2.3 Update ArcGIS Shapefile of Greenway Boundaries $204
with Revisions
Update Figures 2 and 4 for Maplewood's
Task 2.4 $204
Comprehensive Plan
Task 3.0 Develop Recommendations and Help Assess MLCCS Findings
Task 3.1 FOR Meetings with City Staff
Task 3.2 Summary MLCCS Report
$1,224
$618
Total Costs for all tasks (not including optional Task 4.1) $15,976
* These tasks will be completed by June 30, 2009
** A majority of the hours for Task 1.4 will be completed by June 30, 2009
Additional ~lectings with City Staff or Conunissions
Task 4.0 F_,OR Staff will be available for any additional meetings with City of Maplewood
Staff and or Commissions beyond ~~~hich arc indicated in Task 1.1, Task 2. I ,and
Task 3.1 at a rate of $102 per hour
All rates used for EOR's cost proposal are providing a special service savings to the
City of Maplewood.
Emmons & Olivier Resources, Inc.
water i ecology ~ community
Packet Page Number
146 of 146