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2009 02-23 City Council Packet
AGENDA MAPLEWOOD CITY COUNCIL 6:30 P.M. Monday, February 23, 2009 City Hall, Council Chambers Meeting No. 05-09 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1.Acknowledgementof Maplewood Residents Serving the Country. C. ROLL CALL Mayor?s Address on Protocol: ?Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments.? D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of February 9, 2009, Council Workshop Minutes. 2. Approval of February 9, 2009, City Council Meeting Minutes. F. VISITOR PRESENTATIONS ? PART I (Note: Visitor Presentations shall not extend past 7:00 p.m.; if time is not available to complete this item; all presenters will be instructed to remain at the meeting until this item is re-opened following Award of Bids, or return to the next Regular Meeting of the Council.) G. ADMINISTRATIVE PRESENTATIONS (Note: Items G-H shall not extend past 7:00 p.m.; if time is not available to complete these items, they shall be extended by Council motion to the end of the meeting following Visitor Presentation ? Part II.) 1. 60-Day Review Of Stargate Dance Club ? Chief Thomalla 2. Report on 2009 Budget Issues Within Community Development Department 3. Notice Of Council ? Manager Work Session On March 2, 2009, (5-8 pm) to Review Conservation Easements and Wetland Ordinance H. COUNCIL PRESENTATIONS 1. Employment Contracts ? Mayor Longrie 2. Fire Hydrant Snow Removal Reminder ? Councilmember Hjelle 3. Fish Creek ? Councilmember Nephew 4. Code Enforcement Nuisance Ordinance ? Mayor Longrie 5. 311 ? Mayor Longrie 6. Website ? City Council Page ? Mayor Longrie 7. Announcement of Appointment to First Tier Suburbs Council for National League of Cities ? Mayor Longrie 8. 2009 Budget - Mayor Longrie I. APPOINTMENTS AND PRESENTATIONS J. PUBLIC HEARINGS 1. 7:00 p.m. Public Hearing Resolution Giving Host Approval To The Issuance Of A School Facility Revenue Note Under Minnesota Statutes, Sections 469.152 Through 469.1651 For A Project By The Minnesota Waldorf School Located In Maplewood Minnesota (The Waldorf School Project) K. UNFINISHED BUSINESS 1. Approval of Employment Contract with City Manager Candidate James Antonen 2. Code Amendment Request: a. Code Amendment For The R-1R, Rural Single-Dwelling Residence District Requirements, With A Name Change To ?Rural Conservation Dwelling District.? (Second Reading) b. Rezoning (Zoning Map Changes) From F, Farm Residence District, To R-1R, Rural Conservation Dwelling District 3. Report on Request for Retaining Wall at North End of Clarence Street (Tabled from February 9, 2009) L. NEW BUSINESS 1. County Road D Improvements (McKnight to Lydia), City Project 08-20, Resolution Accepting Report and Calling Public Hearing 2. Stillwater Road/HWY 5 Improvements (Lakewood To Century), City Project 09-04, Resolution Ordering Preparation Of Feasibility Study 3. Clarification Of Historical Preservation Commission Term Limits And Consideration Of Re-Appointment Of Existing Commissioners 4. Employment Contract: a. Approval of Employment Contract With Public Works Director Charles Ahl M. CONSENT AGENDA 1. Approval of Claims 2. Temporary Gambling Permit For Knights Of Columbus Council 4145 3. Temporary Gambling Permit for Church Of The Presentation Of The Blessed Virgin 4. Request Approval Of A Joint Powers Agreement With St. Paul Fire Regarding Computer Aided Dispatch 5. Consider Resolution To Amend Retiree Health Savings Plan For Non-Union And Confidential & Supervisory Assn. Employees 6. Frost/TH 61 Intersection Improvements, Project 07-30, Resolution Accepting State Aid Advancement Funds 7. Brookview Area Street Improvements, Project 07-01, Resolution Approving Final Payment And Acceptance Of Project 8. Upper Afton Road Improvements, Project 07-27, Resolution Approving Final Payment And Acceptance Of Project 9. Resolution Of Support For Common Bond Communities HOME Grant Request 10. Mn/DOT I-494 Expansion, Project 09-02, Consider Calling A Public Hearing 11. CarMax/Mogren Addition Improvements, Project 06-17, Resolution Approving Final Payment And Acceptance Of Project N. AWARD OF BIDS 1. Award Of Bid To Refurbish One Ambulance 2. Approve Purchase Of Vehicles And Truck Body Equipment O. VISITOR PRESENTATION ? PART II (NOTE: This is a continuation of VISITOR PRESENTATIONS from earlier in the meeting and is intended to make time available if the item is not completed by 7:00 p.m. -Not intended for new visitor presentation items.) P. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk?s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings ? elected officials, staff and citizens. It is hoped that by following these simple rules, everyone?s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep guage. emotions in check and use respectful lan AGENDA ITEM E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP MINUTES 5:00 p.m., Monday, February 9, 2009 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:03 p.m. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA Councilmember Rossbach recommended adding E. 3.b. Discussing the Hiring Process. Councilmember Nephew moved to approve the agenda as amended. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. D. UNFINISHED BUSINESS None. E. NEW BUSINESS 1. Interview For Re-Appointment To Parks Commission ? Don Christianson Don Christianson, 1111 County Road C East, Maplewood addressed and answered questions of the council. 2. Discussion On Resignation From Parks Commission a. Parks and Community Development Director, DuWayne Konewko, addressed the council. b. Acting City Manager, Public Works Director, Chuck Ahl addressed the council. 3. Declaration Of Intent To Close Meeting a. Human Resource Attorney, Chuck Bethel addressed and answered questions of the council. Mayor Longrie moved to close the meeting for purposes of a discussion with the HR Attorney Chuck Bethel regarding the employment contract for James Antonen. February 9, 2009 1 City Council Manager Workshop Minutes Seconded by Councilmember Nephew. Ayes ? All The motion passed. a. Discussion With HR Attorney On Employment Contract for James Antonen b. Hiring Process Mayor Longrie reopened the Council Meeting. F. ADJOURNMENT Mayor Longrie adjourned the meeting at 7:00 p.m. February 9, 2009 2 City Council Manager Workshop Minutes AGENDA ITEM E2 MINUTES MAPLEWOOD CITY COUNCIL 6:30 p.m., Monday, February 9, 2009 Council Chambers, City Hall Meeting No. 04-09 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order 7:10 at p.m. by Mayor Longrie. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda by councilmembers. H2. Delete due to time sensitivity ? Councilmember Rossbach H3. Delete due to time sensitivity? Councilmember Rossbach H5. Fish Creek ? Councilmember Nephew H6. ENR Commission ? Councilmember Nephew H7. DNR ? Mayor Longrie H8. Code Enforcement Nuisance Ordinance ? Mayor Longrie H9. 311 ? Mayor Longrie H10. Website ? City Council Page ? Mayor Longrie I4. Acting City Manager, Public Works Director, Chuck Ahl removed I4. Recognition of Paramedic Response By Area Hospital. K1. Item K1. Report on Request for retaining wall at north end of Clarence Street to the February 23, 2009, City Council meeting due to the request of Ms. Sletten. Visitor Presentations moved until 7:30 p.m. Councilmember Nephew moved to approve the agenda as amended. Seconded by Mayor Longrie. Ayes ? All The motion passed. E. APPROVAL OF MINUTES Councilmember Juenemann moved to approve the January 21, 2009, Special council Meeting Minutes as submitted. Seconded by Councilmember Nephew. Ayes ? All The motion passed. February 9, 2009 1 City Council Meeting Minutes Councilmember Nephew moved to approve the January 26, 2009, Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. Approval of January 26, 2009, Council Meeting Minutes Councilmember had requested that the recording secretary listen to the tape again to verify the motion for item K1. (After further reviewing the information a clarification was made to the second motion so it now reads:) Councilmember Rossbach moved that after the city council receives information regarding whether the landowner of the property, Mr. Richie, wanted the land to be open space, and the council has had a chance to review it, that no further testimony shall be heard and the council will confine the discussions and deliberations to the new information. Councilmember Nephew had changes to page 23 of the minutes after the word support strike the remaining sentences. Councilmember Nephew moved to approve the January 26, 2009, City Council Meeting Minutes as amended. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. Councilmember Nephew moved to approve the February 2, 2009, Special Council Meeting Minutes as submitted. Seconded by Councilmember Rossbach. Ayes ? Mayor Longrie, Councilmembers Nephew, Rossbach Abstentions ? Councilmembers Hjelle, Juenemann The motion passed. F. VISITOR PRESENTATIONS ? PART I 1. Bob Zick, 2515 White Bear Avenue, Maplewood, addressed the council. Mr. Zick discussed the February 9, 2009, article in the St. Paul Pioneer Press under the Minnesota Historical Society as he read it aloud. 2. Mark Bradley, 2164 Woodlynn Avenue, Maplewood, addressed the council. Mr. Bradley discussed that the council should investigate increment financing to purchase foreclosed homes in Maplewood. 3. David Schilling, 1955 Greenbrier Street, Maplewood, addressed the council. Mr. Schilling discussed the Clear Channel electronic billboard sign on Highway 36 and The Myth electronic sign on County Road D. Along with the MCC electronic sign on White Bear Avenue. He also discussed smoke concerns in Maplewood. February 9, 2009 2 City Council Meeting Minutes G. ADMINISTRATIVE PRESENTATIONS (carried over until February 23, 2009) 1. 60-Day Review of Stargate Dance Club ? Chief Thomalla H. COUNCIL PRESENTATIONS (Council Presentations is carried over until February 23, 2009) 1. Employment Contracts ? Mayor Longrie 2. Rush Line Corridor ? Councilmember Rossbach (deleted from the agenda) 3. Ramsey County League of Local Government ? Councilmember Rossbach (deleted from the agenda) 4. Fire Hydrant Snow Removal Reminder ? Councilmember Hjelle 5. Fish Creek ? Councilmember Nephew 6. ENR Commission ? Councilmember Nephew 7. DNR ? Mayor Longrie 8. Code Enforcement Nuisance Ordinance ? Mayor Longrie 9. 311 ? Mayor Longrie 10. Website ? City Council Page ? Mayor Longrie I. APPOINTMENTS AND PRESENTATIONS 1. Appointment of New Members to Park and Recreation Commission Mayor Longrie moved to approve Appointing Mary Mackey and Daniel Maas to the Park and Recreation Commission. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 2. Re-appointments To Park And Recreation Commission Mayor Longrie moved to approve Reappointing Therese Sonnek and Donald Christianson to the Park and Recreation Commission. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 3. Resolution of Appreciation For Julie Binko ? Resignation From Parks Commission a. Parks and Community Development Director, DuWayne Konewko gave the report. Mayor Longrie read the resolution of appreciation into the record. Mayor Longrie moved to approve the resolution of appreciation for Julie Binko. 09-02-131 RESOLUTION OF APPRECIATION WHEREAS, Julie Binko has been a member of the Maplewood Park Commission for two years, from January of 2007, to January of 2009; and has served faithfully in that capacity; and February 9, 2009 3 City Council Meeting Minutes WHEREAS, the Park Commission has appreciated her experience, insights and good judgment; and WHEREAS, Ms. Binko has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Binko has shown dedication to her duties and has consistently contributed her leadership and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Julie Binko is hereby extended our gratitude and appreciation for her dedicated service. Passed by the Maplewood City Council on February 9, 2009. ____________________________________ Diana Longrie, Mayor Passed by the Maplewood Park Commission on January 28, 2009. ____________________________________ Peter Fischer, Chairperson Attest: ________________________________ Karen Guilfoile, City Clerk Seconded by Councilmember Nephew. Ayes ? Mayor Longrie, Councilmembers Hjelle, Nephew & Rossbach Nay ? Councilmember Juenemann The motion passed. 4. Recognition of Paramedic Response By Area Hospital (Mayor Longrie) (Removed) J. PUBLIC HEARINGS None. February 9, 2009 4 City Council Meeting Minutes K. UNFINISHED BUSINESS 1. Report on Request for Retaining Wall at North End of Clarence Street. Mayor Longrie moved to table the Report on Request for Retaining Wall at the North End of Clarence Street until February 23, 2009. Seconded by Councilmember Nephew. Ayes ? All The motion to table passed. 2. Reconsideration Of the Approval Of the Council Policy and Procedures Passed on January 12, 2009. (Mayor Longrie) Mark Bradley, 2164 Woodlynn Avenue, Maplewood addressed the council. Mayor Longrie moved to approve that all city councilmembers photos are printed in the city newsletter. Seconded by Councilmember Hjelle. Ayes ? Mayor Longrie, Councilmember Hjelle Nays ? Councilmembers Juenemann, Nephew & Rossbach The motion failed. L. NEW BUSINESS 1. Code Amendment and Property Rezoning Requests: a. Code Amendments for the R-1R, Rural Single-Dwelling Residence District Requirements, with a Name Change to ?Rural Conservation Dwelling District? First Reading. i. Parks and Community Development Director, DuWayne Konewko gave the report. ii. Jennifer Haskamp, Pulse Land Group, addressed and answered questions of the council. iii. Planner, Michael Martin addressed and answered questions of the council. Mayor Longrie opened up the discussion. 1. Planning Commissioner, Robert Martin gave the planning commission report. 2. Dale Trippler, 2691 Barclay Street, Maplewood. (spoke as a private citizen) 3. Fredrica Musgrave, 1949 Greenbrier Street, Maplewood. 4. John Wyckoff, 2345 Maryland Avenue East, Maplewood. 5. Bob Zick, 2515 White Bear Avenue, Maplewood. 6. Susan Korf, 1485 Sterling Street South, Maplewood. 7. Jay Libby, 2591 Carver Avenue, Maplewood. 8. Vickie Meyer, 2252 Carver Avenue, Maplewood. 9. Susan Korf, 1485 Sterling Street South, Maplewood (spoke twice) February 9, 2009 5 City Council Meeting Minutes Mayor Longrie closed the discussion. First Reading Councilmember Nephew moved to approve the () of the Code Amend ment and Property Rezoning Requests. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. Councilmember Nephew moved to approve making the zoning map changes from F, Farm Resident District to R-1R Rural Conservation Dwelling District as outlined in the staff report. Councilmember Nephew Withdrew his motion. table Councilmember Hjelle moved to the rezoning the zoning district. Seconded by councilmember Nephew. Ayes - All The city council took a short break. The City Council Moved L3 ahead of agenda item L2 in order to accommodate meeting attendees. 3. Resolution Providing for the Competitive Negotiated Sale of $4,765,000 General Obligation Improvement and Refunding Bonds, Series 2009A. a. Finance Director, Bob Mittet gave the report. b. Terrie Heaton, Financial Advisor, Springsted, Incorporated, 380 Jackson Street, Suite 300, St. Paul, addressed and answered questions of the council. Councilmember Hjelle moved to approve the Resolution providing preliminary approval for the sale of $4,765,000 General Obligation Improvement and Refunding Bonds, Series 2009A. RESOLUTION 09-02-123 PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $4,765,000 GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BONDS, SERIES 2009A A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $4,765,000 General Obligation Improvement Bonds, Series 2009A (the "Bonds"), to (i) finance various improvement projects within the City, and (ii) to refund the February 1, 2010 through February 1, 2017 maturities of the City?s General Obligation Improvement Bonds, Series 2001B, dated October 1, 2001; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: February 9, 2009 6 City Council Meeting Minutes 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 2. County Road D Improvements ? City Project 02-07 ? Consider Extending Agreement to Sell Bruce Vento Trail Property (north of Beam Avenue) To Ramsey County Regional Rail Authority. a. Acting City Manager, Public Works Director, Chuck Ahl reported. Councilmember Nephew moved to approve an extension to December 31, 2009, of the option agreement with Ramsey County Regional Rail Authority for the Burlington Northern Rail corridor as part of the County Road D Realignment Agreement for County Road D Improvements, City Project 02-07. February 9, 2009 7 City Council Meeting Minutes Seconded by Councilmember Hjelle. Ayes ? All The motion passed. M. CONSENT AGENDA 1. Councilmember Hjelle moved to approve items 1-5, 8 & 10. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 2. Councilmember Juenemann moved to approve item 6. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 3. Councilmember Rossbach moved to approve item 7. Seconded by Councilmember Nephew. Ayes ? Mayor Longrie, Councilmembers Juenemann, Nephew & Rossbach Nay ? Councilmember Hjelle The motion passed. 4. Mayor Longrie moved to approve item 9. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 5. Mayor Longrie moved to approve item 11. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 1. Temporary Gambling Permit and Request for Temporary Permit Fees To Be Waived For Carver Elementary School. Councilmember Hjelle moved to approve theTemporary Gambling Permit and Request for Temporary Permit Fees To Be Waived For Carver Elementary School. RESOLUTION 09-02-126 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for Carver Elementary School, 2680 Upper Afton Road, Maplewood. February 9, 2009 8 City Council Meeting Minutes FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 2. Temporary Gambling Permit For White Bear Fast Pitch Club. Councilmember Hjelle moved to approvethe Temporary Gambling Permit For White Bear Fast Pitch Club. RESOLUTION 09-02-127 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for White Bear Fast Pitch, 4854 Stewart Avenue, White Bear Lake. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 3. Temporary Liquor Permit For Church Of The Presentation of the Blessed Virgin Mary. Councilmember Hjelle moved to approve theTemporary Liquor Permit For Church Of The Presentation of the Blessed Virgin Mary. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 4. Temporary Gambling Permit for Church of St. Pascal Baylon. Councilmember Hjelle moved to approve Temporary Gambling Permit for Church of St. Pascal Baylon. February 9, 2009 9 City Council Meeting Minutes RESOLUTION 09-02-128 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for the Church of St. Pascal Baylon, 1757 Conway Street, St. Paul, MN 55106. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 5. Consider Approval Of Acceptance Of Donation To Maplewood Nature Center. Councilmember Hjelle moved to approve the Acceptance Of $300 Donation from Leila Allison To Maplewood Nature Center. RESOLUTION 09-02-129 ACCEPTANCE OF DONATION WHEREAS the Maplewood Nature Center has received a $300 donation from Leila Allison to be used toward Maplewood Nature Center programs and exhibits. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the Community Development and Parks Department to accept this $300 donation. I certify that the above resolution was adopted by the City Council of the City of Maplewood, Minnesota, on ___________________________. SIGNED: WITNESSED: __________________________ ___________________________ (Signature) (Signature) Mayor ____________________ City Clerk____________________ _________________________ (Date) __________________________ (Date) Seconded by Councilmember Juenemann. Ayes ? All The motion passed. February 9, 2009 10 City Council Meeting Minutes 6. Review Volunteer Service Contributions On Environmental Projects in 2008. Councilmember Juenemann moved to approve the Volunteer Service Contributions on Environmental Projects in 2008. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 7. Authorization To Dispose Of Old Financial Records. Councilmember Rossbach moved to approve the Resolution to Dispose Of Old Financial Records. RESOLUTION 09-02-130 WHEREAS, M.S.A. 138.17 governs the destruction of city records; and WHEREAS, a list of records has been presented to the Council with a request in writing that destruction be approved by the Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA; 1. That the Finance and Director is hereby directed to apply to the Minnesota State Historical Society for an order authorizing destruction of the records as described in the attached list. 2. That upon approval by the State of the attached application, the Finance Director is hereby authorized and directed to destroy the records listed. Seconded by Councilmember Nephew. Ayes ? Mayor Longrie, Councilmembers Juenemann, Nephew & Rossbach Nay ? Councilmember Hjelle The motion passed. 8. County Road D (McKnight to Bellaire Avenue); Bellaire Avenue (Lydia Avenue to Woodlynn Avenue), Resolution Approving Municipal State Aid Designation. Councilmember Hjelle moved to approve the resolution for the County Road D (McKnight to Bellaire Avenue); Bellaire Avenue (Lydia Avenue to Woodlynn Avenue), Approving Municipal State Aid Designation. RESOLUTION 09-02-124 ESTABLISHING MUNICIPAL STATE AID HIGHWAYS WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter described meet all necessary criteria and thus should be designated as Municipal State Aid streets under the provision of Minnesota law. February 9, 2009 11 City Council Meeting Minutes NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the roads described as follows, to-wit: Extension of MSAS 121 County Road D - McKnight Road to Bellaire Avenue at Woodlynn Avenue (0.53 existing miles) Extension of MSAS 126 Bellaire Avenue- Lydia Avenue to Woodlynn Avenue (0.15 existing miles) be, and hereby is established, located, and designated a Municipal State Aid street of said city, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the city clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, the same be constructed, improved, and maintained as Municipal State Aid streets in the City of Maplewood. th Approved this 9 day of February 2009. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 9. Consider approval of 2009 Gas and Diesel Fuel Contracts. Mayor Longrie moved to approve the 2009 Gas and Diesel Fuel Contracts with Yocum Oil. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 10. Beam Avenue Improvements, Project 07-26, Resolution Approving Final Payment and Acceptance of Project Councilmember Hjelle moved to approve the Beam Avenue Improvements, Project 07-26, Resolution Approving Final Payment and Acceptance of Project. RESOLUTION 09-02-125 APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT WHEREAS, the City Engineer for the City of Maplewood has determined that the Beam Avenue Improvements, City Project 07-26, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 07-26 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $1,501,199.31. Final payment to T.A. Schifsky and Sons and the release of any retainage or escrow is hereby authorized. th Approved this 9 day of February 2009. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. February 9, 2009 12 City Council Meeting Minutes 11. Approval of Claims Mayor Longrie moved Approval of Claims. ACCOUNTS PAYABLE: $ 459,962.22 Checks # 77540 thru # 77583 $ 218,526.28 Disbursements via debits to checking account Dated 01/16/09 thru 01/23/09 $ 403,873.35 Checks # 77584 thru # 77629 Dated 01/29/09 thru 02/03/09 $ 462,174.94 Disbursements via debits to checking account dated 01/23/09 thru 01/30/09 __________________ $ 1,533,536.79 Total Accounts Payable PAYROLL $ 738,890.75 Payroll Checks and Direct Deposits dated 01/23/09 $ 292,777.84 Payroll Deduction check #1006765 thru #1006736 dated 01/23/09 ___________________ $ 1,031,668.59 Total Payroll GRAND TOTAL $ 2,576,205.38 Seconded by Councilmember Juenemann. Ayes ? All The motion passed. Councilmember Nephew moved to approve completing the agenda past the curfew time. Seconded by Councilmember Rossbach. Ayes ? Councilmembers Nephew, Rossbach Nays ? Mayor Longrie, Councilmember Hjelle & Juenemann The motion passed. G. ADMINISTRATIVE PRESENTATIONS (Carried over until February 23, 2009) 1. 60-Day Review of Stargate Dance Club ? Chief Thomalla February 9, 2009 13 City Council Meeting Minutes H. COUNCIL PRESENTATIONS (Carried over until February 23, 2009) 1. Employment Contracts ? Mayor Longrie 2.Rush Line Corridor ? Councilmember Rossbach (deleted from the agenda) 3.Ramsey County League of Local Government ? Councilmember Rossbach (deleted from the agenda) 4. Fire Hydrant Snow Removal Reminder ? Councilmember Hjelle 5. Fish Creek ? Councilmember Nephew 6. ENR Commission ? Councilmember Nephew 7. DNR ? Mayor Longrie 8. Code Enforcement Nuisance Ordinance ? Mayor Longrie 9. 311 ? Mayor Longrie 10. Website ? City Council Page ? Mayor Longrie N. AWARD OF BIDS None. O. VISITOR PRESENTATIONS ? PART II None. P. ADJOURNMENT Mayor Longrie adjourned the meeting at 11:20 p.m. February 9, 2009 14 City Council Meeting Minutes Memo Agenda #G-1 To: Chuck Ahl, Acting City Manager From: David J. Thomalla, Chief of Police Date: February 17, 2009 Re: Report on Stargate Dance Club On November 23, 2008 the Maplewood City Council issued a liquor license to Ms. Mai Yang, the new owner of Stargate. I was directed to monitor the activity at the establishment, meet with Ms. Yang and report back to the City Council in 60 days and six months. Ms. Yang did not assume ownership of the establishment until December 5, 2008. I have met with and spoken with Ms. Yang many times since she assumed ownership and did a site visit of the business on January 12, 2009. As of January 12, Ms. Yang had made some minor changes to the physical layout of the club. She removed the walls of what used to be a front office and opened up the area of the former Club Cristal entrance. Directly behind this area, a small dance floor was added along with a small DJ booth. This change allows them to cater to two separate music tastes at the same time. Ms. Yang is also in the process of making a small kitchen area into a larger space to serve light appetizer type food. In the main area of the club, a stage has been erected to accommodate live bands and many more tables and chairs have replaced sofas from the VIP seating areas of the former club. Ms. Yang has changed the name of the business from Stargate Night Club to Stargate Dance Club. She has eliminated hip hop music and has closed entirely on Thursday nights. The business is currently open on Wednesday, Friday, Saturday and Sunday evenings. Music is provided by a DJ on Wednesday and a live band the other nights. Ms. Yang began salsa music on Thursday nights as of January 22, 2009. The audience for this music has been limited. Stargate still hires off-duty Ramsey County deputies on Friday and Saturday nights. They have reduced the number of deputies to two each night. They also employ about ten internal security personnel. A dress code is in effect for the club and a cover charge is collected for those entering after 11:00 p.m. There is no cover charge on Sunday nights. Ms. Yang reports that on Friday and Saturday nights they have allowed an 18+ crowd with delineation between ?of age? and under age patrons clearly identified. Calls for service to Stargate have decreased significantly as of February 2, 2009. Since Ms. Yang assumed ownership of the business, there have been nine calls there. This is a bit misleading because four of those calls were in relation to a contract dispute a promoter had with the previous owner. The police were called four times in relation to this civil issue for which Ms. Yang obtained an injunction. The case brought against the previous owner was dismissed by the court on January 27, 2009. Regarding the other five calls, officers were called in the early morning hours of December 25, 2008 on an assault in the parking lot. The participants could not be located. On December 27, 2008 an intoxicated man was arrested in the parking lot for urinating in public and on January 9, 2009 Maplewood Officers assisted the off-duty Ramsey County deputy by transporting two individuals the deputy arrested for disorderly conduct involving a fight. On January 29, there was a false alarm call and on January 31, a patron leaving the club 1 was arrested for DWI (allegedly, the patron was intoxicated when he arrived and was not allowed admittance to the club). As compared to the period of December 5, 2007 to February 2, 2008, there were 16 calls to Stargate. Of those 16, two were ambulance calls, three were assault complaints, one criminal damage to property, two DWI arrests, one traffic crash, one disturbance call, one weapons violation and five theft calls. Page 2 Agenda Item G2 AGENDA REPORT TO : City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Report on 2009 Budget Issues within Community Development DATE: February 17, 2009 INTRODUCTION/SUMMARY The City Council approved a final budget on December 8, 2008 for the 2009 operations of the City. Part of the budget includes the Community Development and Parks Department. Our budget is a program budget and thus, a number of programs, even within the General Fund, are treated as enterprise funds. As enterprise funds, these programs are developed as revenue producing programs which either wholly or partially support themselves. An example, within Public Works, is the Engineering Program, which is staffed according to the amount of revenue to be produced by the engineering team working on projects. The Engineering team accounts for in excess of $1.3 million in revenue, while having program expenses of $970,000. A similar approach to the budget occurs within a couple of the Community Development programs. Our Building Inspection and Planning programs are revenue producing based upon charges to developers and permits for the services provided.With current economic conditions, the amount of building permit and plan review revenue is down substantially and is likely to continue throughout 2009. A reduction in expenses is being considered due to this downturn in workload. A summary of actual revenues from the past few years for Building Permits, Electric Permits, Heating Permits and Plumbing Permits follows: 2006 revenue = $1,022,605 2007 revenue = $767,509 2008 revenue = $788,552 2009 budget = $759,190 [this is currently how the budget was planned] 2009 re-est = $531,400 * A summary of actual revenues for the past few years in Planning review fees follows: 2006 revenue = $410,103 2007 revenue = $357,071 2008 revenue = $274,242 2009 budget = $361,530 [this is currently how the budget was planned] 2009 re-est = $180,750 * * - the re-estimate is based upon the downturn in the economy and likely revenue received. As noted, we are projecting that the revenues within these enterprise areas will be down by over $300,000 during 2009. Community Development Budget Issues Page Two ACTION PLANNED Community Development Director DuWayne Konewko has begun a cost reduction plan within the Community Development divisions to address this shortfall. Beginning in March 2009, there will be reduced hours proposed for a number of employees within the Building Inspection and Planning programs. Management is currently beginning discussions with each bargaining group that will be impacted by the reductions for further adjustments. As we continue to monitor the revenue in these enterprise programs, further staffing reductions are likely and will be implemented. While regrettable that a workforce reduction is required in this area, we do not project a return to major construction and building programs within the City during the next few years and a reduction is warranted. RECOMMENDATION This is for information only. No action is required by the City Council. AGENDA REPORT TO: City Council FROM: Diana Longrie, Mayor SUBJECT: Announcement of Appointment to First Tier Suburbs Council for National League of Cities DATE: February 17, 2009 INTRODUCTION The Mayor is proud to announce her appointment to the First Tier Suburb Council for the National League of Cities. She has provided the brochure and leadership class descriptions. Attachments Email Notification of Appointment to the FTS Council National League of Cities Congressional City Conference Brochure Registration Form Leadership Training Seminars From: Christy McFarland [mailto:Brennan@nlc.org] Sent: Fri 1/30/2009 3:55 PM To: A. Keith McDonald; A. Keith McDonald II; Barbara Staggs; Barbara Staggs II; Carl Diedrich; Carol Beckler; Catherine L. Spain; Charlina Watson; Cheryl Wollin; Christy McFarland; Daniel Pocek; Daniel Pocek II; Danita Love; Diana Longrie; Donald Fracassi; Donald Mulrine; Douglas Athas; Edward Schock; Gerry Biedenstein; Harold Dielmann; James Taylor; Jeff Jenks; Jim Woodward; Kathleen Novak; Kathleen Novak II; Laura McConwell; Laura McConwell II; Laura McConwell III; Myron Frasier; Robert McGarvey; Scott Cannon; Scott Cannon II; Steve Byington Subject: 2009 FTS Council Steering Committee Appointment January30,2009 To:MembersoftheFirstTierSuburbsCouncilSteeringCommittee From:ChristyMcFarland,NLCStaff Subject:2009MembershipAppointment IamverypleasedtoinformyouthatNLCPresidentKathleenNovak,NorthGlenn,Colorado,has appointedyouamemberoftheFirstTierSuburbsCouncil(FTS)SteeringCommitteefor 2009.Congratulations!YourexperienceandcommitmentwillbringgreatcredittotheNationalLeague ofCities.Yourtermbeginswiththereceiptofthisletterandconcludesattheadjournmentofthe2009 CongressofCitiesinSanAntonio,TexasinNovember. TheFTSCouncilsteeringcommitteewillconveneinMarchandNovemberduringE>??annual conferencesandoncemidyear.DuringtheupcomingCongressionalCityConferenceinWashington, D.C.,theFTSCouncilSteeringCommitteewillmeetonMonday,March16from7:30a.m.?9:00a.m.,as wellasinconjunctionwiththefullFTSCouncilonMonday,March16from10:45a.m.?12:15p.m.More detailsandagendamaterialswillfollowinthecomingweeks. Your2009leadershipteamincludesChairLauraMcConwell,mayor,Mission,Kansas;ViceChairDoug Athas,councilmember,Garland,Texas;andViceChairDanitaLove,councilmember,HighlandHills,Ohio. Ifyouhaveanyquestions,pleasecontactmeat(202)6263036ormcfarland@nlc.org.Ifforanyreason youneedaletterdirectlyfromMayorNovakconfirmingyourappointment,pleaseletmeknowandIwill provideonetoyouassoonaspossible.Again,congratulations.Thisisgoingtobeanexcitingyearand IlookforwardtoseeingyouinWashington. Attached:2009FirstTierSuburbsCouncilSteeringCommitteeroster &KULVWLDQD0F)DUODQG Research Manager, Center for Policy and Research National League of Cities 1301 Pennsylvania Avenue, NW, Suite 550 Washington, DC 20004 P: (202) 626-3036 F: (202) 626-3043 20''SRKVIWWMSREP'MX]'SRJIVIRGI6IKMWXVEXMSRERH,SYWMRK*SVQ 1EVVMSXX;EVHQER4EVOz;EWLMRKXSR('z1EVGL z%HZERGI6IKMWXVEXMSR(IEHPMRI *IFVYEV] *SV*EWXIV6IKMWXVEXMSRERH,SYWMRK6IWIVZEXMSR6IKMWXIV3RPMRIEX[[[20''SRKVIWWMSREP'MX]'SRJIVIRGISVK ,SXIP6IWIVZEXMSRW =SYQYWXFIVIKMWXIVIHXSVIWIVZIELSXIPVSSQ8SKYEVERXII]SYVVSSQEPPLSXIPW 2SLSYWMRKSVVIKMWXVEXMSR[MPPFITVSGIWWIH[MXLSYXEGGSQTER]MRKTE]QIRXMRJYPP VIUYMVISRIRMKLXvWHITSWMXTPYW XE\TIVVSSQHE]WTVMSVXS]SYVEVVMZEP8LMWMWVIUYMVIHIZIRMJ %VI]SYERI[P]IPIGXIHSJJMGMEP#7M^ISJGMX]#]SYTPERXSEVVMZIFIJSVI * LEADERSHIP TRAINING INSTITUTE SEMINARS Agenda Item H7 NLC CONGRESSIONAL CITY CONFERENCE Attachment March 14-18, 20098 L01: Who Said Hiring and Keeping a Great City Manager Would Be Easy? 9:00 am - 5:00 pm Registration Fee: $175 Competency: Competent Practitioner As today's baby boomers retire or go on to other cazeers, younger or alternative managers will become more prevalent and in demand. Leam how to spot the rising stazs and the crossover contributors in your talent pool. Explore the chazacteristics and attributes that constitute a great city manager and how to find, attract and retain city managers. Hiring and evaluating your City Manager is probably the most important role that an elected official must do. How should a performance evaluation process work and what should you expect from it? Leam effective practices that make for successful hires along with practical techniques for assessing performance. Once you have attracted and selected a great city manager, then you have to keep them. Leam how to motivate, monitor and maintain connectedness between the mayor, city council members and the city manager. Instructors: Mike Conduff, President & CEO, The Elim Group, Denton, TX; Jim Hunt, Councilmember, Clarksburg, WV L02: Why Resilient Leaders Succeed Where Others Fail 9:00 am - 5:00 pm Registration Fee: $175 Competency: Cornerstone Although education, experience and training aze an essential foundation for local elected leaders, the most successful leaders have established a resilient thinking style. Explore personal leadership growth and development in the field of `Positive Psychology.' Identify the specific chazacter traits that set resilient leaders apazt from others. Challenges come from pressures to be efficient budget constraints, reductions in staff and disagreement amongst the council. Local elected leaders must develop the ability to effectively "bounce back" from failures, loss and other obstacles. Leam to identify the five levels of resiliency necessary to be a flexible and adaptable leader and local city official. Instructors: Brian Peters PhD and Shannon Peters PhD, Senior Managers, TACT Consulting, Bethesda, MD L03: Building Community Partner Connections and Measuring Your Success 9:00 am - 12:00 pm Registration Fee: $115 Competency: Collaborator As community leaders, you know the importance of identifying needs and responding to current demands. True economic development comes from knowing what drives your community. The challenge for local elected leaders is to identify the skills of the local workforce, the needs of employers and the resources provided by local schools and colleges as a training source. Now more than ever, it is up to local elected leaders to take on economic issues and find solutions that best fit their community. Implementing new programs, creating paztnerships with the key players and measuring your success aze a few ways in which communities can jumpstart local economic development. Leam how business and labor trends can help you identify what today's workforce needs and how these trends are impacting your community. Leam how to setup programs with measurable goals and objectives that will benefit everyone in your community. Instructor: Dr. Anna Graf Williams, Senior Partner, Learnovation LLC, Fishers, IN L04: Leadership That Matters: Effective Practices for Local Officials 9:00 am - 12:00 pm Registration Fee: $115 Competency: Cornerstone As a leader it is important to study your communicative behavior, the behavior of others, and to analyze hidden anxieties and resistances that often frustrate effective leadership and authority. Explore roles, mindsets, attitudes and patterns that often block leadership that is best for the group and the community overall. Utilize the B.A.R.R.T. method to identify the interdependence of Boundaries, Authority, Roles, Rank and Tasks within your leadership ability. Once we aze able to identify what prevents us from leading to the best of our ability we will be able to identify opportunities for those who have a high leadership potential and develop that capacity. Instructors: Omowale Elson, PhD and Laura Dorsey- Elson, PhD, Managing Partners, Elson Consulting, Severn, MD L05: Community Change and the New Economy: A Best Practice Approach 1:30 pm - 5:00 pm Registration Fee: $115 Competency: Catalyst Based on two-yeaz best practices reseazch, explore how communities aze transitioning from old economy attitudes to new economy strategies. In the past the currency for growth was attracting manufacturing firms with significant plant capacity. As a result economic success was often found in places where it was cheap to do business. In today's economy, thriving communities aze places where quality of life, access to amenities, tolerance, diversity, innovation and a culture of sustainability aze readily available. Talented people want to live and work in communities that offer these attributes and local leaders must learn how to reposition local assets to attract the best people. Leam how communities aze placing a greater emphasis on entrepreneurship and discuss how local leaders can support entrepreneurial strategies in your community. Instructor: David Ivan, Community and Economic Development Specialist, Michigan State University, St. Johns, MI L06: The Rogue Council Member 1:30 pm - 5:00 pm Registration Fee: $115 Competency: Collaborator There they go again! Off on a tangent and seemingly uncontrollable! Does your city have a council member that doesn't buy into the concept of "team". Understand what consensus means, and how you get there constructively with a rogue council member. Discover ways to manage the situation to benefit everyone. Leam how to shift energy from within the council to the council's agenda. Find out why they aze doing what they do and what you can do to keep your sanity when they aze "doing it again". Instructor: Jeanne Harris, Councilmember, Vancouver, WA L07: Green Cities: Ensuring Community Sustainability 1:30 pm - 5:00 pm Registration Fee: $115 Competency: Competent Practitioner Cities aze much more than blocks of cement howling air-conditioners dripping onto sidewalks, and pot-holed streets with polluting traffic. They aze becoming the green icons of the future; a commingled universe of pazks, walkways, azt & culture, with environmentally awaze residents and businesses. Indeed, some of the most progressive, and even "green," places in the world aze in the heazts of our cities. How green is your community? Explore exciting innovative tools that you can use for outreach to educate and enable your residents to engage azound improved environmental infrastructure and quality of life in your community. Leam how to make your community a great place to live, work and play "green." Discover and expand your set of resources to help create amore sustainable community. Instructor: Sara Pesek, Director, Environmental Finance Center, Syracuse University, Syracuse, NY L08: The Dynamics of Critical Conversations 1:30 pm - 5:00 pm Registration Fee: $115 Competency: Communicator Lets face it we all have `those' conversations that we want to avoid. While avoidance can be used as a tactic, in reality it becomes a bazrier since the issue never really gets resolved. Understanding the dynamics of conversations teaches individuals from different backgrounds how to willingly and effectively shine the light on tough issues. Learn how to discuss your concerns, maximize synergy and create broad community alignment. Improve your ability to stay focused on what you really want. Learning your communication style and knowing when to step out aze just a few topics local leaders will address while improving their communication skills. Instructor: Todd Arwood, Principal and CEO, Todd Arwood Performance Partners, Louisville, KY L09: Practical Strategic Planning for Local Government 9:OOam-5:OOpm Registration Fee: $175 Competency: Catalyst Municipal leaders experience significant challenges in the communities they lead. Those that aze successful manage change through systematic strategic thinking and planning. Understanding the different frameworks and tools for making sense of changes in operating environments, and engaging in strategic planning can enhance a local government leader's ability to position the municipality for achieving desired goals and outcomes. Broaden your understanding of a municipality's ability to plan strategically and implement its goals and strategies. Leam about widely used strategic planning models including a conventional planning model as well as the Balanced Scorecazd model, along with a case study simulation of strategic planning in a local government. Instructor: Dr. David M. VanSlyke, Ph.D., Professor, The Maxwell School at Syracuse University, Syracuse, NY L10: Building Capacity for Financial Success: Beyond the Balance Sheet 9:00 am -12:00 pm Registration Fee: $115 Competency: Competent Practitioner Understand how financial leadership includes understanding the role of financial resources and their relationship to outcome measures. Examine strategies for guiding your city to new levels of accountability, efficiency, and effectiveness through financial leadership. Leam to do more than just get by without the basic understanding of how much programs really cost. Citizens want leaders to `follow the money' to the intended outcomes. Leam to make the link of cost to outcomes; how to cleazly understand financial statements including the annual report and operating budgets; define cost terms such as direct, indirect National League of Cities * Leadership Training Institute Packet Page Number 30 of 188 variable, fixed, sunk, differential and marginal; and learn how to use vital data to make important decisions. Instructor: Leslie K. Breitner, Principal Lecturer, Evans School of Public Affairs, University of Washington, Seattle WA L11: Public Sector Leadership: Stewards of the Common Good 9:OO am - 12:00 pm Registration Fee: $115 Competency: Cornerstone Public sector leaders are intended to be stewazds of the Common Good. Broaden your understanding of three essential components: Reclaiming the Public Good, Developing Moral Courage, and Practicing Values-based Leadership. Discuss the intimate connection between ethics, economics and the common good to develop a fresh understanding of the role of stewazdship in public life. Build your understanding of moral courage, how to embrace it where it comes from, and how to tap into your source of moral courage. Examine the concepts of integrity and transformational leadership as you integrate these principles into real life. Learn a new approach to balance the forces of self- interest and the common good. Instructor: Bill Grace, Grace and Associates, Bellevue, WA L12: Effective Media Interviews 9:OO am - 12:00 pm Registration Fee: $115 Competency: Communicator In this changing landscape of media, local leaders need to posses the skills to master the media interview. Through role playing, learn the practical tips to communicating key messages and winning over the editorial board. Examine the key differences between radio, print and online interviews, while sharpening your image in an HDTV world. To be successful with the media one must feel more confident and self- assured when approaching interviews in order to successfully communicate their intended messages and convey the proper image. Instructor: Lindsay Strand, President, Lindsay Strand ft Associates, Minnetonka, MN L13: Getting From Conflict to Confrontation to Resolution 9:00 am - 12:00 pm Registration Fee: $115 Competency: Collaborator All council members face conflict at one time or another. Discover innovative and solution-driven techniques that you can utilize to manage your way through interpersonal conflicts. Conflict is inevitable. Learn an operational definition of conflict along with an appreciation of different styles of managing conflict. Learn new skills for applying conflict management tools and an improved ability to use communication, listening and feedback. Interpersonal conflicts are like a contagious disease. They aze inevitable for community leaders and can spread very rapidly if they aze not isolated and treated quickly. Re-learn the azt of communication and gain insight into the sources of conflict and how to approach it Examine the tools necessary to facilitate a resolution, while strengthening your ability to work with all types of conflict and improve your effectiveness in interpersonal relationships. Instructor: Todd Arwood, Principal and CEO, Todd Arwood Performance Partners, Louisville, KY L14: Transforming to a `Sustainable Clty' 1:30 pm - 5:00 pm Registration Fee: $115 Competency: Catalyst A sustainable city is a populaz term used city leaders today. The term has evolved from a trendy catch-phrase to a meaningful concept in a short period of time. Examine how a `sustainable city' has four main components: 1) environmental stewazdship, 2~ social equity, 3) economic opportunity, and 4) municipal responsibility. Today, cities face growing challenges of increased operating costs, limited or declining revenues, declining property values and mandates from federal and state governments. Being sustainable is not easy to accomplish. Learn a successful model to plan, implement and monitor sustainable programs within your city. Examine case studies that will be presented and learn how other cities have transformed into sustainable cities while also responding to other pressing issues that the city faced. Instructor: Lyle J. Sumek, President, Lyle Sumek Associates Inc., Heathrow, FL L15: Enhancing Council Effectiveness: Manage Conflicts and Differences Constructively 1:30 pm - 5:00 pm Registration Fee: $115 Competency: Collaborator Discover the difference between slow and fast acting councils in relation to learning, synergy and making good decisions. Examine council communication and collaboration along a continuum of efficiency and value. Move beyond the idea of, "If only `name' wasn't on council, we would be so much more effective." Learn how to apply a conceptual model to evaluate your own council's communication and collaboration techniques. Learn new skills to manage council member differences to create win- win situations, resolve conflicts constructively so that your council can engage in productive and effective policy- making. Instructor: Dr. Neil Katz, Maxwell School of Citizenship and Public Affairs, Syracuse University, Syracuse, NY L16: Speak So They Will Listen 1:30 pm - 5:00 pm Registration Fee: $115 Competency: Communicator All local leaders aze public figureheads. At one time or another you must face the media and deliver news. Whether it is print radio or television, delivering the bad and good news can be a daunting task for any elected official. Learn how prepazation, presentation and persuasion can make you abetter speaker and leader when you aze in front of one person or an entire group. Being in "the hot seat' is not always easy. Learning how to handle yourself is very important to your success. Enhance your ability to influence and persuade others while delivering a message and presenting important information. Examine how cleaz communication helps both you and your constituents understand your leadership role. Instructor: Lindsay Strand, President, Lindsay Strand ft Associates, Minnetonka, MN L17: Leading in Turbulent Times 1:30 pm - 5:00 pm Registration Fee: $115 Competency: Cornerstone As noted recently in the news media, `the current political climate is turbulent' The approval ratings of government overall aze at an all time low and constituent confidence is suffering. Learn new methods for setting goal s, objectives and standazds that can be realistically met. Learn new tools " h~~ i~ glt~ ~ole assignments; learn w ~eve~~p ne~w~~ ways and means of train n f ~ ~ i talent in your city. Explore the five pillazs of successful leadership in turbulent times: managing risks and decision making; creating systems for service delivery; maximizing performance and customer service; building accountability and trust; and establishing benchmazks for ethical conduct. As high quality leadership becomes the order of the day, confidence will be restored. Instructor: Eddie Holloway, President, Holloway and Associates, Hattiesburg, MS L18: Leadership Luncheon 12:00 noon - 1:30 pm Registration Fee: $40 Diamond, Platinum, Gold, Silver, and Bronze recipients in the Certificate of Achievement in Leadership program will be recognized. Facilitators: Leadership Training Council ... allows local elected officials to organize their professional development azound critical skills necessary for effective leadership. The program is built azound five core leadership competencies for local elected officials, with each Leadership Training Institute Seminaz addressing one of the following competency azeas... (1) Cornerstone; (2~ Competent Practitioner; (3) Communicator; (4) Collaborator; (5) Catalyst. To obtain more information or enroll in the Certificate of Achievement in Leadership program, contact the Leadership Training Institute at (202 626- 3170orlti nlc.or . National League of Cities * Leadership Training Institute Packet Page Number 31 of 188 101 GENERAL FUND 101 CITY COUNCIL 4025 WAGESlTEMPORARY 4040 RETIREMENT BENEFITS TOTAL PERSONNEL SERVICES 4110 SUPPLIES -OFFICE 4120 PROGRAM SUPPLIES 4160 SUPPLIES -EQUIPMENT 4170 BOOKS TOTAL COMMODITIES 4310 TELEPHONE 4315 INTERNAL Pl-IONE CHARGES 4330 POSTAGE 4360 PUBLISHING 4370 INSURANCE 4380 SUBSCRIPTIONS 8~ MEMBERSHIPS 4390 TRAVEL & TRAINING 4400 VEHICLE ALLOWANCE 4480 FEES FOR SERVICE 4490 FEES -CONSULTING 4520 OUTSIDE RENTAL -EQUIPMENT 4530 OUTSIDE RENTAL-PROPERTYIBLD 4580 INTERNAL I. T. CHARGES TOTAL CONTRACTUAL SERVICES DEPTIDIV TOTALS CfTY OF MAPLEWOOD EXPENDITURES BY ACCOUNT Agenda Item H8 Zoos zoo? zoos 2oas zao9 Zoos FJCPENDED EXPENDED ORIG BUDGT GUIDELINE DEPT REO BUDGET 53,380 53,123 56,310 55,610 55,610 56,310 3,94$ 4,056 4,310 4,250 4,260 4,310 57,328 57,179 60,620 59,860 59,870 60,620 218 364 180 190 450 450 6,6$$ 12,231 6,330 6,520 7,000 7,000 230 0 1,350 1,390 250 250 41 132 100 100 150 150 7,177 12,726 7,960 8,200 7,850 7,850 319 397 2,040 2,100 2,100 2,100 273 0 100 130 130 0 4 187 30 30 50 50 0 0 4,040 4,160 2,000 2,000 556 545 480 490 600 600 40,632 41,255 40,330 41,540 41,500 41,500 1,435 4,207 2,500 2,580 3,750 3,500 224 139 0 0 0 0 4,118 1,664 5,750 5,920 5,930 5,930 3,400 2,631 14,510 14,950 14,950 14,950 0 0 200 210 200 200 0 405 0 0 0 0 9,019 15,860 10,150 10,450 10,450 8,960 59,979 67,290 80,130 82,560 81,660 79,790 124,484 137,196 148,710 150,620 149, 380 148,260 40 Packet Page Number 32 of 188 AGENDA NO. J1 AGENDA REPORT TO: Acting City Manager FROM: Finance Director RE: RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF A SCHOOL FACILITY REVENUE NOTE UNDER MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.1651 FOR A PROJECT BY THE MINNESOTA WALDORF SCHOOL LOCATED IN MAPLEWOOD, MINNESOTA (THE WALDORF SCHOOL PROJECT) DATE: February 17, 2009 INTRODUCTION The Minnesota Waldorf School, located in Maplewood, seeks $2,800,000.00 funding for expansion of its school as well as refinancing of existing debt incurred for the acquisition, construction and equipping of the original facility. BACKGROUND Waldorf School is requesting revenue bond financing. As such, Waldorf School (the borrower) assumes responsibility for all costs incurred in connection with this financing. Furthermore, the borrower is liable for all payments of principal and interest due on the revenue bonds. The City of Maplewood is required to hold a Public Hearing on this matter. Notice was published in The Maplewood Review on February 4, 2009 calling for the public hearing on February 23, 2009. The City of Maplewood is planning to sell its $4,765,000 General Obligation Improvement and Refunding Bonds, Series 2009A in March. We also contemplate another bond issue later in the year. It is important that the sum of our bond issuance remain below $10,000,000 to maintain the bank qualification resulting in better bond interest rates. For that reason, the bonds will be issued by the City of Little Canada under provisions of Minnesota Statutes. RECOMMENDATION Staff recommends Council approval of the attached resolution granting host approval for the issuance of revenue bonds by the City of Little Canada for The Minnesota Waldorf School. Packet Page Number P:\COUNCIL FILES\AGENDAS\Waldorf Public Hearing and Resolution.doc 33 of 188 Extract of Minutes of a Meeting of the City Council of the City of Maplewood, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota, was duly held at the City Hall in said City on Monday, the 23rd day of February, 2009, at 7:00 P.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF A SCHOOL FACILITY REVENUE NOTE UNDER MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.1651 FOR A PROJECT BY THE MINNESOTA WALDORF SCHOOL LOCATED IN MAPLEWOOD, MINNESOTA (THE WALDORF SCHOOL PROJECT) The motion for the adoption of the foregoing resolution was duly seconded by member and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Packet Page Number 34 of 188 RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF A SCHOOL FACILITY REVENUE NOTE UNDER MINNESOTA STATUTES SECTIONS 469.152 THROUGH 469.1651 FOR A PROJECT BY THE MINNESOTA WALDORF SCHOOL LOCATED IN MAPLEWOOD, MINNESOTA ~wALDORF scxooL PROJECT BE IT RESOLVED, by the City Council (the "Council") of the City of Maplewood, Minnesota (the "City") as follows: Section 1. General Recitals. The purpose of Minnesota Statutes, Sections 469.152 through 469.1651 as amended, (the "Act"), is, among other things, to promote the welfare of the State of Minnesota (the "State") by the active attraction and encouragement and development of economically sound industry and commerce to prevent so far as possible the emergence of blighted and marginal lands and areas of chronic unemployment. Section 2. Description of the Project. (a) The Minnesota Waldorf School (the `Borrower"), a Minnesota nonprofit corporation and organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code") has proposed the issuance of a revenue note under the Act, in one or more series, in an amount not to exceed $2,800,000 (the "Note") by the City of Little Canada, Minnesota (the "Issuer") to finance the costs of a prof ect (the "Project") consisting of acquisition, construction and equipping of an approximately 5,650 square foot addition to and the remodeling of a portion of the existing grade K-8 school facility located at 70 East County Road B in the City and refinancing existing debt of the Borrower the proceeds of which were used for the acquisition, construction and equipping of the approximately 20,000 square foot school facility. The Borrower will be the initial owner and operator of the Project. (b) The City has been advised that the Note or other obligations, as and when issued, will not constitute a charge, lien or encumbrance upon any property of the City or the Issuer, except the Project and the revenues to be derived from the Project. Such Note or obligations will not be a charge against the general credit or taxing powers of the City or the Issuer, but is payable from sums to be paid by the Borrower pursuant to a revenue agreement. Section 3. Recital of Representations Made by the Borrower. (a) The Borrower has agreed to pay any and all costs incurred by the City in connection with the issuance of the Note, whether or not such issuance is carried to completion. (b) The Borrower has represented to the City that no public official of the City has either a direct or indirect financial interest in the Project nor will any public official either directly or indirectly benefit financially from the Project. Packet Page Number 35 of 188 Section 4. Public Hearin (a) As required by the Act and Section 147(t) of the Code a Notice of Public Hearing was published in the Maplewood Review, the City's official newspaper and newspaper of general circulation, for a public hearing on the proposed issuance of the Note and the proposal to undertake and finance the Project. (b) As required by the Act and Section 1470 of the Code the City Council has on this same date held a public hearing on the issuance of the Note and the proposal to undertake and finance the portion of the Project located within the jurisdictional limits of the City, at which all those appearing who desired to speak were heard and written comments were accepted. Section 5. Host Approval. The City Council hereby gives the host approval required under Section 147(t) of the Code and, pursuant to Minnesota Statutes, Section 471.656, Subd. 2(2), the City Council hereby consents to the issuance of the Note. Packet Page Number 36 of 188 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, insofar as such minutes relate to granting host approval to the issuance of a revenue Note for a project in the City. WITNESS my hand this day of February, 2009. City Clerk Packet Page Number 37 of 188 Agenda Item K1 AGENDA REPORT TO: City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Employment Contract with City Manager Candidate James Antonen DATE: February 17, 2009 INTRODUCTION/SUMMARY The City Council will be considering approval of a contract with James Antonen for the position of City Manager. Mr. Antonen was selected as the preferred City Manager candidate and has been negotiating on terms of a contract with HR Attorney Chuck Bethel. Mr. Antonen has agreed to all general terms of the contract as offered by the City Council, including: 1. An annual salary of $130,000 2. Deferred Compensation of 6% 3. A monthly car allowance of $500 4. Annual leave: Starting employment at the 15-year level with a 10-day balance. 5. $0 for relocation expenses. 6. $0 for transitional housing. Mr. Bethel will be reviewing final contract language as part of a brief closed session during the Work Session. Copies of the final contract will be available from Mr. Bethel at the regular meeting. RECOMMENDATION It is recommended that the City Council adopt a motion approving an employment contract with Mr. Antonen for the City Manager's position. Attachments: Employment Contract with James Antonen (provided to the City Council under separate cover; Attorney-Client Protected) (copies will be available at the regular meeting for the public) Packet Page Number 38 of 188 Agenda Item K2 MEMO T0: DuWayne Konewko, Community and Park Director Maplewood City Council FROM: Jennifer Haskamp, Pulse Land Group DATE: February 16, 2009 RE: Code Amendment Request: a) Code Amendment For The R-1 R, Rural Single-Dwelling Residence District Requirements, With A Name Change To "Rural Conservation Dwelling District." (Second Reading); b) Rezoning (Zoning Map Changes) From F, Farm Residence District, To R-1 R, Rural Conservation Dwelling District INTRODUCTION At the February 9th City Council meeting staff and consultants presented the first reading of the amended R-1 R ordinance which will serve as an interim conservation ordinance for south Maplewood. The following memo includes a discussion about the changes made to the draft ordinance based on the recommendations of the City Council and members of the pubic at the last meeting, and includes information and quantitative data to demonstrate how the interim ordinance will affect the R-1 R district and the properties that are proposed to be rezoned from Farm (F) to R- 1 R. Attached to this memo are three maps that correspond to the data presented in this memo and some graphics that provide conceptual support for the amended ordinance. ORDINANCE CHANGES At the last meeting, the City Council provided recommendations for improving the draft ordinance. The following changes were made to the ordinance that supports the recommendations of the City Council: • Sec. 44-117, Page 2, a sentence was added to further support the density as a net acre calculation. Reference to section 44-130 is included to reference how net density is calculated. • Sec. 44-128, Page 5, the fourth paragraph from the top was added to describe how the table and principles were categorized. This section encourages a developer to use a diverse set of conservation principles and also states that duplication of similar principles will not result in additional density on a site. • Page 5, Table 44-128. 1 was divided into two Groups to help categorize the conservation principles. The table was separated into Natural Characteristics and Design Characteristics. The principles were categorized alphabetically and the definitions that follow the table were also organized by Groups and then alphabetically to match the information in the table. • Sec. 44-128, Page 6,"Slope buffer preservation" was modified and direct reference to the slope ordinance (including the Building Code) was included. Packet Page Number 39 of 188 Page 10, Sec. 44-130 (b) was modified to exclude steep slopes in excess of 18% in the definition of calculation of net density. This definition was developed from the criteria from the Metropolitan Council. QUANITATIVE ANLYSIS OF THE AMENDED ORDINANCE At the February 9th meeting the City Council requested additional information regarding the impacts of the proposed changes to the R-1 R ordinance. The following information, and attached maps, provides generalized information to demonstrate the impact of the ordinance. Although the data provides a good baseline, the Council should understand that the actual units in the area will be determined once surveys, wetland delineations and other data are collected for a specific site. However the following information provides a good summary of the potential density and units in the area. As requested by the Council, staff prepared a separate analysis for the existing R-1 R zoning district and the proposed R-1 R areas that were previously zoned Farm. Staff has included three maps in the Council packet to clearly demonstrate the areas that correspond to the quantitative data. The following summaries are provided for your reference when reviewing the Figures 1-3 and Table 1. • Table 1: Quantitative Analysis of the R-1 R and Proposed R-1 R Zoning District The table provides the quantitative data that corresponds to the areas identified in Figures 1 through 3. The data is divided into 'Proposed Rural Conservation R-1 R' that corresponds to the existing parcels that are zoned Farm; 'Other R-1 R' corresponds to the existing R-1 R zoned parcels, and 'Total' which combines both areas to determine the total number of units. The information is broken down to correspond to the conservation ordinance and can be cross referenced with Table 44-130.1. Proposed Rural Conse~uation R- 7R' (Existing Farm Zoning) As demonstrated in the table, there are 34 parcels proposed for rezoning with a net developable area of 38 acres as a part of this ordinance update. There are currently 30 homes on Farm zoned parcels today, and with the proposed rezoning an additional 19 to 163 units could be developed on the parcels depending on the number of conservation principles. If the existing zoning were to stay in place, the area could be developed with an additional 163 units. 'Other R-7R' The table shows 18 existing R-1 R parcels in the area with 15 existing homes and approximately 59 acres of net developable area. The proposed ordinance would add between 29 and 253 units to the area. The existing land use would permit the 253 units. • Figure 1: Parcels Proposed for Rezoning and Current Zoning This figure identifies where the parcels are located that are proposed for rezoning and shows the existing and future zoning. The Green parcels are those that will continue to be R-1 R, and the red parcels are those proposed for rezoning. Packet Page Number 40 of 188 • Figure 2: Conservation Rezoning R1 R, Net Acres Developable Figure 2 shows the net developable area for the proposed rezoning. The area that is developable is shown in red and is identified in the legend as Proposed_R1 RConservation_excl_os. The net developable area excludes open spaces, wetlands, buffer areas, and steep slopes. The net developable area as calculated based on Figure 2 is approximately 38 acres. • Figure 3: Remaining R1 R Zoning, Net Acres Developable Figure 3 shows the net developable area for the existing R-1 R zoning district. The information in Table 1 identified as 'Other R-1 R' corresponds to this area. The developable area is identified in Green on Figure 3 and excludes open space, the CoPar site, wetlands, buffer areas, and steep slopes. The net developable area as calculated based on Figure 3 is approximately 59 acres. RECOMMENATIONS After the City Council considers the information presented regarding the rezoning and amended text of the R-1 R zoning district, staff is requesting the City Council approve the following: • Staff is requesting a motion from the City Council to approve the second reading of the resolution attached to this report. This resolution amends the text to the R-1 R zoning district with the recommendations and conditions of the Planning Commission, and any recommendations or conditions of the City Council. • Staff is requesting a motion from the City Council to adopt the zoning map change resolution attached to this report. This resolution changes the zoning map as defined by the attached map identified as Attachment 3. P:1Planningl0rdinance Updates) R1 RUpdate_1231081022309_CityCounci11021609CCMemo.doc Attachments: Draft R1 R (Rural Conservation Dwelling District) Ordinance 2. Table 1: Quantitative Analysis of the R-1 R and Proposed R-1 R Zoning District 3. Figure 1: Parcels Proposed for Rezoning and Current Zoning 4. Figure 2: Conservation Rezoning R1 R, Net Acres Developable 5. Figure 3: Remaining R1 R Zoning, Net Acres Developable 6. Resolution adopting the zoning map change Packet Page Number 41 of 188 Attachment 1 PROPOSED ORDINANCE MODIFYING THE R-1R (RURAL SINGLE-DWELLING RESIDENCE) ZONING DISTRICT THE MAPLEWOOD CITY COUNCIL the following changes to the Maplewood Code of Ordinances: (Deletions are crossed out and additions are underlined.) This ordinance shall take effect after the city publishes it in the official newspaper. Section 1. This section changes Section 44-9 as follows: Section 44-9. Zoning Districts. The city is herby divided into the following zoning districts: F, Farm Residence District. R-1, Residence District (Single Dwelling). R-1 R, ~ Rural Conservation Dwelling District R-1 S, Small-Low Single-Dwelling District. R-2, Residence District (Double Dwelling). R-3, Residence District (Multiple Dwelling). R-E, Residence Estate District. NC, Neighborhood Commercial District. CO, Commercial Office District. BC, Business and Commercial District. LBC, Limited Business Commercial District. BC(M) Business Commercial Modified District. SC, Shopping Center District. M-1, Light Manufacturing District. M-2, Heavy manufacturing District. Section 2. This section deletes, modifies and adds to Sections 44-117 through Section 44-150 as follows: DIVISION 3.5 R-1(R) D1R~°A~SI~€€~'€66~Dr'S-T°~T RURAL CONSERVATION DWELLING DISTRICT Sec. 44-117. Purpose and Intent. The City of Maplewood finds that there is a direct link between the natural systems and character that exists throughout certain areas of the community. The requirements of this Rural Conservation Dwelling District are meant to preserve and enhance the ecologicallaesthetic character b~providing incentives that: 1) reinforce and establish ecological connections throughout the city; 2) protect and enhance of drainageways and water quality; 3) protect and enhance ecological communities; 4) preserve and improve of vistas; and 5) preserve or reinterpret local historical landmarks. To allow for and to protect a ~ ,semi-rural, residential life style, the city creates the R-1 R zoning district that is intended to encourage conservation based development. This zoning district is for the areas of Maplewood that are not suitable Packet Page Number 42 of 188 for suburban or tract development because of topography, vegetation or other factors that make the area unique. ~lae . The city finds the most suitable use of these areas is single dwellings on large lots, but is interested in protecting the natural resources and will encourage developments to follow the conservation principles and initiatives identified in subsequent sections of this ordinance. To further support the rural quality of the area, the density calculations in the R-1 R district shall be calculated on a net acre basis which is further described Section 44-130 (b) of this ordinance. Low-density residential development and conservation development will lessen grading and soil erosion and will help protect ground water, vegetation and wooded areas. /cinnln rl~n~nllinn~ rlic}rir} onrl }hncn ~n~i}h mi inirinol cn~n~nr onrl ~nro}nr Sec. 44-118. Uses. The City shall only allow the following uses: (a) Permitted Uses: 1) Any permitted use in the R-1 District, subject to its regulations. (b) Conditional uses. The City may permit the following by conditional use permit: 1) Any use allowed by conditional use permit in the R-1 (single dwelling) District. 2) Commercial faming or gardening, including the use or storage or associated equipment, when on a property with a single dwelling. 3) Stands for the sale of agricultural products grown or produced on the property. 4) Metal storage buildings, commonly known as pole barns or agri-buildings, subject to the applicable size and height requirements. (c) Prohibited uses. The city prohibits the following uses in the R-1(R) zoning district: 1) Accessory buildings without an associated single dwelling on the same property. 2) Reserved. Sec. 44-119. Height of buildings. The maximum height of asingle-family dwelling shall be thirty-five (35) feet. Sec. 44-120. Lot dimensions, lot area, width requirements, and side yards. (a) No person shall build a single dwelling on a site less than eighty seven thousand one hundred twenty (87,120) square feet (2 acres) in area; unless the conservation design principles are applied as described in Section 3. (b) Each lot or parcel shall have enough area or usable space for a house, driveway, well and individual sewage treatment system (ISTS) with a primary and secondary site or an acceptable design and plan for a community septic system or regional sewer. (c) Each dwelling and any accessory structure(s) shall have side yard setbacks as defined in table 44-120.1 and shall be measured from the property line to the structure. The following exceptions to this standard shall a~pl~ 1) The side yard on the street side of a corner lot shall have a width of at least thirty (30) feet. 2) When a property owner uses two (2) or more adjoining lots as asingle-building site, the side yard requirements shall apply only to the outside lot lines. Packet Page Number 43 of 188 (d) . The following table identifies the minimum lot area and lot width based on the conservation tiers: Table 44-120.1 Conservation Tier Density Minimum Area Minimum Side Yard Front Yard Ran e Fronta e Setback Setback Tier I 0-2 0.5 -1.5 U/A 15,000 SF 100' 30' 50' Princi les Tier II 3-5 1.6 - 3.5 U/A 10,000 SF 80' 15' 30' Princi les Tier III 6-7 3.6 - 4.3 U/A 7,500 SF 50' 10' 20' Princi les (e) Each interior lot shall have at least fifty (50) feet of frontage on an improved public street. (f) Each corner lot or parcel shall have at least eighty (80) feet of frontage on each of the public streets. Sec. 44-121. Front Yards. (a) Each dwelling and any accessory structure(s) shall have a front yard setback as defined in table 44-120.1. Except that: 1) If each of the lots next to an interior lot has a dwelling, the minimum setback shall be the setback of the adjacent dwelling closest to the street. The maximum setback shall be the setback of the adjacent dwelling farthest from the street. 2) If subsection (a)(1) above does not apply and there is a predominant setback, a dwelling shall be no further forward and no more than five feet to the rear of the predominant setback. 3) Regardless of the above, if the city council has approved special setbacks for a development, those setbacks shall apply. City approval of a preliminary plat with building pads does not constitute approval of special setbacks. 4) Regardless of the above, homeowners may add on to their homes using the existing setback. 5) In all cases, the accessory structures shall be no closer than the principle structure unless approved by the City Council. (b) The director of community development may allow a different front yard setback if the proposed setback would not adversely affect the drainage of surrounding properties and if any of the following conditions apply: 1) The proposed setback would not affect the privacy of adjacent homes. 2) The proposed setback would save significant natural features, as defined in section 9-188. 3) The proposed setback is necessary to meet city, state or federal regulations, such as pipeline setback or noise regulations. 4) The proposed setback is necessary for energy saving, health or safety reasons. Ses~l4-~22~s-(Moved to previous section and Table) ~ , Packet Page Number 44 of 188 ~ , Sec. 44-123. Rear Yards. (a) Single dwellings shall have a rear yard setback of at least twenty (20) percent of the lot depth. nrm rnor cn+horL of fif+~~ /F(11 fnn+ ~n~hirhnvnr is lornnr (b) Accessory buildings shall have a rear yard setback of at least thirty (30) feet. Sec. 44-124. Tower, antenna and flagpole setbacks. Antennas and flagpoles for residential (non-commercial) use in the R-1(R) zoning district shall meet the same setbacks as accessory buildings in the R-1 (single dwelling) district. Sec. 44-125. Minimum foundation areas; room requirements. (a) The minimum foundation area shall be at least: 1) A one-story dwelling, nine hundred fifty (950) square feet. 2) A one and one-half story dwelling, seven hundred twenty (720) square feet. 3) A bi-level dwelling, eight hundred sixteen (816) square feet. 4) A tri-level dwelling, seven hundred sixty five (765) square feet. 5) A two story dwelling, five hundred twenty-eight (528) square feet. (b) Room size and number shall be consistent with the standards of the International Residential Code. Sec. 44-126. Building-width requirements. The minimum building width on the primary frontage aoy-ale shall be at least twenty-one (21) feet. The building width shall not include entryways or other appurtenances that do not run the fully depth of the building. Sec. 44-127. Accessory buildings. (a) Section 44-114 (Accessory buildings) in the R-1 District shall apply to the use and height of accessory buildings and garages in the R-1 R zoning district. (b) For lots of at least 2 acres in size the R-1 R zoning district, the following size standards shall apply to accessory buildings and garages: graduated by tier or size of lot? Table 44-127.1 Accessory Sizes Detached Buildings (Max Attached Garages (Max Combination of detach Area, Square Feet) Area, Square Feet) buildings and attached Gara e (Max Area) Tier I 1,400 (garages), 1,100 1,400 2,800 (other) Tier II 1,000 SF Total 1,000 1,480 Tier III 850 SF Total 850 1,000 Section 3. This section adds the conservation principles and conservation design standards to the R-1 R zoning district. Sec. 44-128. Definitions and Conservation Principles. The conservation principles in the following table shall represent the conservation incentives for this ordinance. The definitions of each principle follow the table. All incentives, and subsequent density bonuses as described in Table Packet Page Number 45 of 188 44-130.1, shall only be granted IF they exceed the minimum standards set forth in the existing City ordinances that relate to environmental protection as identified in, but are not limited to, Ordinance Chapters 12 and 44. It shall be noted that the City has several ordinances that control and define natural resources and environmental _quality, in all cases, the more restrictive ordinance shall apply and it is the developer's responsibility to discuss any issues or questions regarding the applicable ordinances with the City Planner. The developer shall be aware that the conservation principles shall be subject to the recommendations of the city staff, applicable commissions, planning commission and ultimate approval by the City Council. As stated in Sec. 44-129 the Developer shall be required to work closely with these bodies to develop a plan that supports the goals and objectives for the R-1 R District. Without Council approval the Developer will be entitled to a base entitlement of one unit per two acres with a 2.0 acre lot minimum. In all cases, the Developer shall receive a density bonus as described in Table 44-130.1 ONLY if the development integrates the Conservation Principle as a dominant theme throughout the proposed development. This shall be required of all proposed conservation principles. The Cit~i s objective is to maintain the rural quality of the R-1 R district and encourage conservation principles and development in the city's areas with natural resource quality Table 44-128.1 identifies the Conservation Principles that may qualify for density incentives. The table is categorized into two groups: Group A -Natural Characteristics and Group B -Design Characteristics. The shall be required to present a diverse set of conservation principles for a site. Additionally, the developer is encouraged to use a mix of conservation principles and may not duplicate principles and receive a density incentive in exchange. For example if the developer proposes to preserve a large wooded area and consequentlypreserves an important stand of oak trees, the developer will receive the density incentive for one conservation principle not two. Table 44-128.1 Conservation Principles for Density Incentives Group A: Natural Characteristics Group B: Design Characteristics Additional Shoreline Buffers Clustering Additional Stormwater Management CreatelDevelop Trail Connections Creek Restoration Management Create Passive Parks Dedicate 50% Open Space Energy Efficiency EnhancelPreserve large wooded areas or forest Historic Preservation Enhance Wetlands, Create Management Plan LEED Certified Buildings/Development Prairie Restoration Low Impact Development (LID) Slope Buffer Preservation Preserve and Establish Natural Area Greenways Tree Preservation Vista Shed/Corridor Preservation GROUP A: Natural Characteristics The following conservation principles are defined for this ordinance as natural characteristics because the directly apply specifically to naturally occurring characteristics on a site. The principles are presented in alphabetical order. Additiona/Shore/ine Buffers: Beyond those already identified in the Shoreland Overlay District, the creation and plan for permanent protection of protective buffers around those areas which are more sensitive to the negative impacts of development, especially areas that are defined as bluffs or steep slopes, where critical habitat may dwell, near Packet Page Number 46 of 188 historic tree clusters or heritage trees etcetera for which the additional buffers may vary or be averaged near the location of protection importance. Additiona/Sto~mwate~Management.~The City has existing stormwater management policies, but there is opportunity to further improve the stormwater management on a site. The developer shall be given a density bonus rr~for a stormwater management plan, and implementation that exceeds the City's existingpolicx Creek restoration management: Restoration projects that the City believes would assist in the restoration of the stream or natural creek that compensate for the loss of past uses of the watershed due to contamination, erosion and other influences or issues. Specific types of projects proposed for implementation as part of a development plan would be those that enhance habitat, water quality, and flow regime such as stormwater management, stream channel stabilization or greenways by implementing conservation easements, or additional buffers in riparian corridors. Dedicate 50% Open Space: Open space is defined as public or publicly held ~e land that is generally natural in character and contains relatively few human-made structures. The Developer can achieve a density bonus for dedication of 50% of a site to open space. 'f ,^.^t'°n~c nr ^^„r, ,^.°tnr orn nrncnnr „r, .The open space dedication must be developable or have buildable qualities in order to achieve this principle. This conservation principle will be mandatory to achieve the full density allocation. Enhance/p~ese~ve /ape wooded areas o~fo~est: An act of deliberately avoiding the removal of clusters of structurally healthy mature trees and understory trees which are native to the area and non-invasive, individual heritage trees which are structurally healthy and greater than 20 caliper inches in order to protect the present or future value for their use in protection from erosion, for their landscape and aesthetic value, for their use in screening development or for other environmental or intrinsic benefits. To meet this standard, the developer must prepare a health assessment of the trees on site, and must show a polygon area on the site with permanent protection plan, that the developer shall implement, for the areas to be preserved and a management plan including removal of invasive species on the site. Enhance wet/ands, create a Coma~ehensive Wet/and Manaaement P/an (CWMP): A clan to resolve development and protection conflicts where wetlands affect a significant portion of a community. The plan encompasses the identification, study, and evaluation of wetland functions and community values, and development needs and investments with regard to wetlands protection, enhancement and regulation. The applicant shall be required to create a plan, that the developer shall implement, that exceeds the standards of the adopted Wetland Ordinance. Prairie Restoration: After performing a historical analysis to determine pre-settlement conditions, prepare a plan for prairie restoration with a specific management strategy that the developer shall implement, over the course of five years in order to assure that the prairie establishes. This plan shall be submitted and approved by the City's Natural Resource Coordinator to determine if it meets this requirements and subsequently qualifies for the density bonus. S/ope buffe~p~ese~uation: A development plan that deliberately avoids placing any ctr„rt lots, in the buffer area of a slope exceeding 12 percent, or as described in the city's slope ordinance section 44-1238 and building code section 12-308. The developer shall establish a buffer with permanent protection to demonstrate how the buffer and slope is protected and the purpose of the protection measures and how it exceeds the current slope ordinance Packet Page Number 47 of 188 requirements. ~I+t A density bonus will be given for those plans that exceed the standards identified in the current steep slopes ordinance. Tree Preservation: Through means of a tree inventory, identifying the most significant trees on a site and permanentlyprotectingthern. The Developer shall be required to present a plan for protection of these trees, and will be required to demonstrate how these trees will be integrated as a key component of the development GROUP B: Design Characteristics The following conservation principles relate to the design of a project or of a site. The principles are presented in alphabetical order. C/uste~ing: A design technique that groups housing or development sites in a manner that allows for the conservation and preservation of open spaces such as farmland, natural areas, including habitat areas and open vistas Wis. Create/Deve%p tai/ connections: A plan that illustrates the development of trails that are indicated on the Parks, Trails and Open Space Plan map as part of the subdivision process, whether active or passive in nature, with an emphasis on creating trail connections to existing trails. A density bonus will be given for the development and construction of the trail not for the land dedication which will be considered part of the city's parkland dedication fees. Create passive parks: An area set aside through the development process that is environmentally sensitive and may or may not be developable. These parks mawsupport passive uses such as walking trails, boardwalks and nature observation areas, but some areas may be too environmentally sensitive to accommodate andpublic access. ~e~4it A density bonus will only be given for passive dedication areas that are permanently protected and that are dedicated to a public entity Ene~~y effciency.~ Using the Minnesota Greenstar Program, develop energy efficient and Greenstar rated projects and buildings. A density bonus will be given when the developer utilizes the program to create a 'theme' in a development and uses the Greenstar and conservation principles in marketing the project. Historic Preservation: Identifying and protecting through permanent means, any historically significant areas on a specific site. _ . If historical preservation is proposed as a conservation principles, the cit~i s Historical Preservation Commission shall review and provide recommendations tothe City Council regarding this principle. To reinforce the historical quality, a signage plan shall be included to clearly communicate the historical significance of the area or artifact. LEED certified bui/dings/deve%pment (3 Practices peg st~uctu~e): A national set of standards for buildings and neighborhoods that focuses on the principles of green building ,smart growth, sustainability and healthy living. The LEED for Neighborhood Development Rating System provides independent, third-party verification that a development's location and design meet accepted high levels of environmentally responsible, sustainable development. ~ed+~A density bonus will be given for a minimum of 3 practices in the LEED standards certification criteria. The density bonus shall only be given if the LEED standards are applied to all structures throughout a development. Developers are encouraged to seek LEED certification. Packet Page Number 48 of 188 Low /mpact Deve/opment (L/D): An ecologically friendly approach to site development and storm water management that aims to mitigate development impacts to land, water and air. The approach emphasizes the integration of site design and planning techniques that conserve the natural systems and hydrologic functions of a site. In all cases, the developer must minimize the impervious surface coverage to achieve low impact development, and must be a minimum of 5% below the 30% coverage standard allowed. This must be accomplished in conjunction with other LID techniques to achieve this principle. In order to achieve this principle the developer must demonstrate how they will achieve these principles. Preserve and Establish Natu~alArea G~eenways: The dedication, maintenance or management of an area identified on the City's Natural Areas Greenway map. The Natural Area Greenway is defined as large contiguous areas of natural habitat that cross ownership boundaries. Vista shed/co~~ido~p~ese~uation: A site plan or development pattern that is designed specifically to protect an area on or near the development site that is viewed as integral to protecting the sense of place, whether the features in the vista are cultural, historical or natural or whether they are viewed from the street or within the development site. Sec. 44-129 Application Requirements and Procedures. The developer shall follow the steps outlined below as part of the development review process. The developer shall be required to review the contents of this ordinance and prepare a plan consisting of written and visual documents to support the proposed development. (a) The developer shall review this ordinance and available natural resource data. The intent is to establish the property's ecological connections both within Maplewood and as part of the regional ecological system. If the developer chooses not to use a conservation approach the developer may develop at the base entitlement of one (1) unit per two (2) acres of land and skip to step e. If the developer is interested in additional units and smaller lot sizes, then the developer shall follow steps b-e. (b) The developer shall prepare and submit a natural resources evaluation of the site, including all of the following elements, this step is in preparation for meeting with the City Planner and should be completed prior to developing a concept plan: 1) Tree survey, including all significant individual trees greater than 6 inches in diameter, and stands of trees, identifying tree species and size. 2) Wetland inventory, including delineation reports; and MnRAM verification 3) Topographic survey indicating existing drainage patterns. This shall include one foot (1') contours for steep slope areas to better understand where the top and bottom of the slopes are for preservation and placement (c) The developer shall set up a meeting with the City Planner to discuss and establish the intent and goal for the subdivision. The process shall include a discussion regarding the appropriate conservation principles as identified in Table 44-128.1 for the specific site and shall be based on the preliminary natural resource information collected in step (b). The principles utilized to achieve higher densities on a site must be a~eved reviewed and recommended by the City Staff, Planning Commission and approved by the City Council. The conservation principles and corresponding density bonuses are shown in table 44-130.1 (d) The developer shall create a Concept Plan that includes the following information: 1) Abase yield plan, which demonstrates the number of allowed lots as determined by the base entitlement of one unit per two acres. Packet Page Number 49 of 188 2) A description of the conservation principles that are used and the corresponding density bonus and unit count as the developer understands it. This shall also include information and data that supports how the concept plan addresses the conservation principle and how the plan meets and exceeds the standards of the City's existing natural resource ordinances. 3) A graphic that demonstrates generally how the lots would be laid out and the unit types proposed as part of the development. 4) A narrative that describes the conservation principles used in the concept plan and supporting data demonstrating how the concept meets the standards of existing ordinances, and data demonstrating how the concept plan exceeds them. 5) The developer shall submit, with their concept plans, data and reports related to the conservation principles performed by a reputable ecologist or ecological firm. The City shall reserve the right, if needed, to hire their own ecological expert at the cost of the developer to verify and further understand the plans submitted by the Applicant. 6) Submit twenty (20) copies of items 1 through 4 for informal or non-binding comments by City Staff, Planning Commission and City Council. Each body will provide feedback and recommendations to the Developer so that they understand the changes they need to make moving forward to the preliminaryplat. It will be up to the City Council to make the final decision with respect to the implementation of the Conservation Principles and final density of a project. (e) After the concept plan review, the developer shall take and integrate the suggestions and recommendations and prepare a preliminaryplat and final plat submittal in accordance with section 34-5 of the subdivision ordinance. (f) A full developer's agreement as well as any necessary agreements or documents that document the conservation principles and how they will be upheld will be required as a part of any final plat approval. This shall also include, if applicable, any dedication or transfer of property for the purpose of permanent conservation shall be completed prior to final plat approval or building~ermits or the issuance of any buildingpermit. Packet Page Number 50 of 188 Sec. 44-130 Density Bonus Standards The following density bonuses shall be rewarded based on the number of conservation principles (as identified in Table 44-128.1) integrated within a development. The conservation principles and their application must be agreed to by both the developer and the city (a) The units obtained through the density bonus calculation shall always be rounded down to the nearest whole number. (b) The density and number of units shall be calculated on a net area basis. Net density shall be defined as the number of dwelling units per acre exclusive of arterial streets and right of ways, steep slopes (in excess of 18%), wetlands and water features, and other publicly dedicated improvements such as parks. Table 44-130.1 Density Bonus Allotment for Conservation Principles The following table identifies the baseline entitlement for all property zoned R-1 R of 0.5 Units per acre. All density bonuses are cumulative and the percentage bonus calculated as such. Density Number of Density Bonus (Housing Units) Number of Lots on a 10 Acre Ranae Conservation Site (Example) Principles Tier 1: 0 None -base entitlement of 2 Acre Lots 5 Lots 0.5 -1.5 1 50% 7 lots 2 100% 10 lots Tier 2: 3 - 16 lots 1.6 - 3.5 4 50% 24 lots 5 100% 32 lots Tier 3: 6 - 36 lots 3.6 - 4.3 7* 20% 43 lots The asterisk in Table 44-130.1 denotes a mandatory conservation principle of protecting fiftypercent (50%) of a proposed project in open space. A management plan for all protected open space shall be required to achieve final plat approval. Potential options include management by a Homeowners Association, dedicated to a public use or interested agency The City Council approved the first reading of this ordinance on February 9, 2009. The City Council approved the second reading of this ordinance on , 2009. Mayor Attest: Packet Page Number 51 of 188 Attachment 2 v D N ~_ O O a d t O •N T Q m .~ .~ == _~ ~ :~ ,f, _= M ~ N 7 c N ~ y ~ ~ ~ O Z ~n ~ Z ~ ~ n ~ ~ a~ ~ r~i R D y ~ y c., O ~ ~ .~ ~ ~ c.~ n Q ~ N M y ~ y ^ ~r c;, Q Q 4J ~ ~ .~ ~t'J z h N ~ T 4J _ D M ~--~ ~ ti M z ~ in ~~ ~ cr N 4J Q Q N ~--~ ~ -f ~ Q N ~' iv N ,. ~ ~ N ~ H ~ Q Z~ co Z "~ v r Q Q ~ _ C _ +~~ ~ .~~ N ~ C C N 4J ~ ~t'J .~ z ~v O N Q D ~ 7 ~ N y ~ N -r -r o0 ~ N H ~ c C T Z~~ Z ~ ~ ~ Q ~ Q ~' ~ N ~ .~ ~ H O ~ ~ N ~ p~ Q z 4J ~ Z C.. ti R D O ~ N ~ O ~ 7 c -f C 00 T CC 4J T Z ~ O O_ ~ O ::: r c.C ~ Q O (/') (/') U'i O z "O ~ L N y . ~ ~ -'f C M n ~ Li 4J 07 7 U'i U a`~ ~ ~ m , u o a~ o -r u-i N N „ N N N N ~ ~ U : 1 : C^. ~ 7 cC ~ ' Ur Q ~ U i O N ~ ~ ~ ~ Z y 'n T 4J ~ C E "O ~ O i^ ~ R Q O ~ 2 ~ 4 ~ C ~ _ C_ O m 0 a ~ r ~ o ~ ~n ~ N O V ~ O _ CC QJ r~ ~ ~ r, c ~ ~ a O Packet Page Number 52 of 188 Attachment 3 _~ ~ ___ ., ____ __~ L O ~ ~~ ~ ~~ L IA ~N/~ O ~ L O ~ ~ O O L.L ~ ~ ~\ N L CA a N ~ °~'~ N ~ ~ w v~ ~ ° ~ `~ +~ _ a~ ~• ~ a 0 o U ~ ~ ~ ~ ~ ad ~ ~n 6~ alp;spa;4/ ~~ i~ i ~ a~ ~ 0 ~ o0 0 O ~ N ~. (6 7 C 0 0 0 0 0 =Q io Packet Page Number 53 of 188 '1® d� r ~~ V ~.~ r~ .~~ ~~ ~_ - - ~ .~ ~ ~ ~~ ...~ Attachment 6 ZONING MAP CHANGE RESOLUTION WHEREAS, the City of Maplewood has requested a change to the city's zoning map from Farm (f) to Rural Conservation Dwelling District (r1-r). WHEREAS, this change applies to the Highwood and Carver Ridge areas in the City of Maplewood, Minnesota. WHEREAS, the change applies to the following properties: Properties are located west of Interstate 494, south of Carver Avenue; and east of Interstate 494 near and south of the Fish Creek Regional County Open Space; including the following: Street ParcellD Number Street 242822240007 0 STERLING ST S 242822240012 1435 STERLING ST S 242822420002 1450 STERLING ST S 242822310014 0 STERLING ST S 242822230011 2268 CARVER AVE E 242822230010 0 CARVER AVE E 242822230006 0 UNASSIGNED 242822230012 2272 CARVER AVE E 242822230004 2316 CARVER AVE E 242822230007 2308 CARVER AVE E 242822230008 2300 CARVER AVE E 242822230009 2284 CARVER AVE E 242822230005 0 UNASSIGNED 242822240011 1399 STERLING ST S 242822310013 1447 STERLING ST S 242822310007 0 HENRY LN S 242822110004 1315 CENTURY AVE S 242822120007 2595 CARVER AVE E 242822240009 2460 CARVER AVE E 242822240005 2390 CARVER AVE E 242822230013 2344 CARVER AVE E 242822230002 2330 CARVER AVE E 242822230003 2322 CARVER AVE E 242822420004 1486 STERLING ST S 242822420005 1490 STERLING ST S 242822420006 1494 STERLING ST S 242822120011 0 CARVER AVE E 242822120014 2575 CARVER AVE 242822120016 2591 CARVER AVE E 242822120002 0 CARVER AVE E 242822140007 1325 CENTURY AVE S 24 Packet Page Number 56 of 188 242822240002 2466 CARVER AVE E 242822140009 2717 CARVER AVE E 242822140008 0 CARVER AVE E 242822140010 0 CARVER AVE E 242822110002 0 CARVER AVE E 242822420009 1460 STERLIN G ST S 242822420010 1480 STERLIN G ST S 242822140012 2720 CARVER AVE 242822120017 2511 CARVER AVE E WHEREAS, the history of this change is as follows: 1. On January 20, 2009, the planning commission held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission conducted the public hearing whereby all public present were given a chance to speak and present written statements. The planning commission recommended that the city council approve the rezoning change. 2. On February 9, 2009 and February 23, 2009, the city council also considered reports and recommendations from the city staff and the planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council the above- described change in the zoning map for the following reasons: 1. The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. The Maplewood City Council adopted this resolution on , 2009. Packet Page Number 57 of 188 Agenda Item K3 AGENDA REPORT TO: City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Report on Request for Retaining Wall at North End of Clarence St DATE: January 21, 2009 INTRODUCTION/SUMMARY On October 27, 2008, the City Council received a petition from Ralph, Veronica and Elizabeth Sletten from 2747 N. Clarence Street requesting the installation of a retaining wall near their property to control waters from the KSTP property wetland /storm water basin from entering their property. The item was referred to staff for investigation. I met with the Slettens on December 12th to discuss the various issues. The Slettens requested that this item be placed on the January 12th agenda for a report, but they requested that this item be continued to January 26th. Attached is a copy of the letter that has been sent to the Slettens explaining staff's position on the various issues. No action is recommended at this time. Since January 12th, the Finance staff have determined that the $14.50 check from Elizabeth Sletten was received and not coded to the invoice. A letter was sent to Elizabeth Sletten explaining the accounting error. That issue is closed. We also have received a report from an engineering firm hired by the Ramsey Washington Metro Watershed District, the government agency responsible for the wetland in question, concluding that "... it is Bar's opinion that the Kohlman Basin project has not caused the wetland area to expand onto the Sletten property." No further action on the retaining wall will be pursued. RECOMMENDATION No action is required. Attachments: January 7, 2009 Letter from Chuck Ahl to the Slettens January 5, 2009 Request to be placed on Agenda December 22, 2008 Letter from the Slettens regarding the issues December 11, 2008 Letter from the Slettens requesting data Assessment data supplied by the Slettens on 1960's improvements Map of wetland area and 100-foot buffer January 7, 2009 Barr Report to RWMWD Packet Page Number 58 of 188 Agenda Item K3 Attachment January 7, 2009 Ralph E., Veronica A., Elizabeth A. Sletten 2747 N. Clarence Street Maplewood, MN 55109 RE: Property Information Ralph, Veronica and Elizabeth: This is the letter that you requested that I provide you regarding a number of issues. I indicated that it would be near the end of the year before I could address the issues. It has taken slightly longer than I anticipated. In your letter of December 22, 2008 you requested the following: 1. "Confirmation of when the City of Maplewood and the Planning Department are prepared to show us a draft for the elimination of the man- madepublic water problem that is affecting our private property." In my research, I am unable to find evidence that the pond water from the KSTP property is actually touching onto your property. While the water is very close to your private property, I do not know that a requested retaining wall, berm or other features would change the fact that the water is not currently on your property. That does not mean that you are not impacted by an ordinance provision for wetland buffer. An ordinance impact and a legal taking of land due to ponding are perceived by the City and the Watershed, who operates the wetland /ponding area that is north of your property. First, Maplewood is not involved in the operation of the controls for this ponding /wetland. Any claims that you have actually should be directed to the governmental agency that has jurisdiction. That agency is the Ramsey Washington Metro Watershed District [RWMWD]. RWMWD maintains the wetland area and has the easements and agreements to operate the water features in the area. They also have wetland setback ordinance that will impact your property. Their ordinance is very similar to the Maplewood ordinance. All property within the City has been bound by the City's existing wetland ordinance since 1995. The new RWMWD classification has upgraded this wetland area from a Class 2 (which requires a 100-foot average buffer and a 50-foot minimum buffer in our current ordinance) to a Manage A, which requires a full 100-foot buffer in a future proposed ordinance. I believe that the current wetland is more than 50 feet from your property, so based upon some of the current conditions, it is possible that you would not be impacted under current conditions. Given that, your request for cannot be responded to because there is no water on your property and there is no specific impacts currently of the buffer. Packet Page Number 59 of 188 Agenda Item K3 Attachment Sletten Letter January 7, 2009 Page Two 2. "Confirmation that our property will not be affected by the pending City of Maplewood Wetland Ordinance." As noted above, I anticipate that the new ordinance will impact your property. I cannot provide you a confirmation to the contrary. That ordinance is currently being reviewed for the very specific issues that you raise. I do not have the authority to grant properties variances to a future proposed ordinance. As I indicated when we met, we anticipate that there will be a number of situations where the ordinance has impacts on private property that will have significant impacts. I believe that a reasonable compromise maybe available for you to continue to enjoy the full use of your property, but until that ordinance is brought forward for adoption, it is not appropriate to consider restrictions that do not exist at this time. 3. "Confirmation that our property will not be financially affected by the City Project 08-ll -County Road C Area Street Improvements." The City Council will be determined whether to proceed with the County Road C project. The staff does not have the authority to determine if a project will proceed ,nor if it should not proceed. The City policy provides for property owners to contribute to the project cost. You provided us with information that includes a payment of the street improvement assessment in 1968. The City's past practice is to indicate to our residents that each property will pay a street assessment once every 35 years. Since your property has not paid a street assessment in the past 41 years, this assessment would not indicate that our procedures would preclude your property from an assessment. The information that you provide does not indicate your property has ever paid the one-time storm sewer assessment. You have paid for sanitary sewer, not storm sewer. Again, I cannot provide you with a confirmation on the financial impact, as that is not something that the City staff has authority to provide. I will note that our staff acknowledges there is very little support for this project at this time. We have stopped our preparation of detailed plans due to this response. We anticipate approaching the Council in February to discuss cancelling the project, which would accomplish your request. 4. "Confirmation that our property is not going to be affected by the instability of the KSTP tower. This is to include a 2008 Report on the stability of the KSTP tower." Packet Page Number 60 of 188 Agenda Item K3 Attachment Sletten Letter January 7, 2009 Page Three Mr. Thompson from our engineering staff received a call from the KSTP personnel early this week. He assured by KSTP that a stability study will be completed early in 2009. Once that study is completed, we will provide you that information. During your phone message from January 6th, you indicated a concern with an invoice in the amount of $14.50. I have been provided the following information on that invoice: • The invoice was for copying of files from the Markham Pond project for Elizabeth Sletten. • On November 7, 2008, Elizabeth requested information on the cost of the copying. • She was informed on November 10, 2008 that we believed the cost would be under $10.00 based upon the likely number of pages. [subsequently, it was determined that there a larger number of pages to be copied] • On November 10, 2008, Elizabeth notified the City to inform her about the cost of the copies and when they would be available. • Later on November 10th, Karen Guilfoile notified Elizabeth that the copies were available at the front desk and the cost is $14.50 and that an invoice was provided with the copies. At your request, this item has been placed on the Council agenda for January 12, 2008. Please let me know if you have any questions with this information. CITY OF MAPLEWOOD Chuck Ahl Acting City Manager Packet Page Number 61 of 188 Agenda Item K3 Attachment DATED MATERIAL -OFFICIAL WRITTEN RESPONSE REQ~(7IRED January 5, 2009 To: Ma lewood Ci Council Mayor Diana Longrie John Nephew, Council Member Erik Hjelle, Council Member Kathleen Juenemann, Council Member Will Rossbach, Council Member Chuck Ahl, Interim City Manager Karen Guilfoile, City Clerk, Citizen Services Manager City of Maplewood 1$30 County Road B East Maplewood, Minnesota 55109 Fax: 651-249-2009 From: EIizabeth A. Sletten Ralph E. Sletten Veronica A. Sletten 2747 N. Clarence Street Maplewood, Minnesota 55109 Tel: 763-7$3-2473 or 651-4$4-7074 elizabeth007 comcast.net SENT VIA U.S. MAIL AND HAND DELIVERY Re: OFFICIAL FORMAL REQUEST "Item to 6e Placed Upon the City Council Agenda for the next City Council meeting scheduled for January l2, 2009 Dear Council Member(s), Mr. Ahl and Ms. Guilfoile: WE RE VEST THE FOLLOWING ITEM BE PLACED ON THE CITY COUNCIL AGENDA OF .IANUARY 12 2009 PURSUANT TO COUNCIL RULES OF PROCEDURE FOR CITIZENS RE VESTING TO BE PLACED ON THE AGENDA; Update on the City Council's requestforActing City Manager ChuckAhl to meet with the Sletten's regarding the construction of a berm, retaining wall or other protective measures on the north side of certain private properties abutting wetlands of Ditch l$ to protect them from Packet Page Number 62 of 188 . Agenda Item K3 . Attachment the encroachment of public waters as part of the feasibility study for the street reconstruction project including north Clarence Street and the surrounding area. Please respond on or before January 9, 2009. r:z` Eliza eth A. Sletten horn % Ra113h~. Sletten Veronica A. Sletten Cc: Tom Grundhoefer, General Counsei, League of Minnesota Cities Insurance Truss Stanley S. Hubbard, Chairman and CEO, Hubbard Broadcasting, Inc. ("KSTP"} Clifton J. Aichinger, Adrnimstrator, Ramsey-Washington Metro Watershed District Plannin Commission Members Chair Lorraine B. Fischer, Vice Chair Tusher Desai, Gary A. Pearson, Dale Trippler, Joseph Walton, Jeremy Yarwood, Harland Hess, Joe Boeser, and Robert Martin Jr. Staff Liaison Torn Ekstrand Environmental and Natural Resources Commission Members Chair Ginny Yingling, Judith Johannessen, Carole Lynne, Carol Mason Sherrill, Frederica Musgrave, Bill Schreiner and Dale Trippler Packet Page Number 63 of 188 December 22, 2008 To: Chuck Ahl, Interim City Manager City of Maplewood 1830 County Road B East Maplewood, Minnesota 55109 Fax: 651-244-2009 From: Ralph E. Sletten Veronica A. Sletten Elizabeth A. Sletten 2747 N. Clarence Street Maplewood, Minnesota 55109 651-484-7074 Re: Official Response Requested: December 11, 2008 meeting Mr. Ahl: SENT VIA EMAIL AND US MAIL During our meeting, you stated that you would be writing a formal letter prior to the end of December 2008 and that it would include the following: 1. Confir>'nation of when the City of Maplewood and the Planning Department are prepared to show us a draft for the elimination of the man-made public water problem that is affecting our private properties. 2. Confirmation that our property will not be affected by the pending City of Maplewood Wetland Ordinance. 3. Confirmation that our property will not be financially affected by the City Project 08-11 - County Road C Area Street Improvements. 4. Confirmation that our property is not going to be affected by the instability of the KSTP Tower. This is to include a 2008 Report of the stability of the KSTP Tower. Today, we received a phone call from your office stating that we could "pick up some information." We are in receipt~of the following: 1. Email exchanges dated Tuesday, July 08, 2008 (Page 1 of 2, excluding attachment) a. From Rose Lorsung, Senior Planner for McCombs Frank Roos Associates, Inc. to Chuck Ahl; Cc: Shann Finwall (attachment was excluded). b. From Shann Finwall to Rose Lorsung and Chuck Ahl (attachment was excluded). 2. ~ Arel photo -page 6 from a letter dated July 11, 2008 from Shaun Finwall. 1 Packet Page Number 64 of 188 Agenda Item K3 Attachment 3. Email dated Tuesday, December 09, 2008 from Michael Thompson; sent to Chuck Ahl and Alan Kantrud; Cc: Steven Kummer and Jon Jarosch. 4. Statement of Real Estate Taxes Payable in 19G8, provided to you by the Sletten's. 5. Statement of Special Assessments; As certified to Ramsey County Auditor -provided to you by the Sletten's. b. Data Practices request dated December 11, 2008 -- requested by the Sletten's. For clarification, within the email from Shaun Finwall dated July 8, 2008, Ms. Finwall states "I have been working with the Slettens on this issue." Ms. Finwall on the record during a City Council meeting stated that the man-made wetland won't affect our property. However the following day after a City Council meeting, Ms. Finwall gave us a copy of a map prepared by city staff and stated "it will affect your property." Furthermore, within Ms. Finwall's letter dated July 11, 2008 she also resigned her statement from the public record. We have not had any additional direct communications from Ms. Finwall since that letter. Additionally, we have not had any direct communications with Rose Lorsung. Mr. Ahl, as you have admitted to us directly and on the public record, that the City of Maplewood, KSTP and Ramsey-Washington Watershed District have created aman-made waterway that has caused public waters onto KSTP and furthermore onto other private properties. During our meeting, you were also very adamant that you do not want to cause the City of Maplewood another federal.lawsuit. We look forward to your written response with the above on or before December 30, 2008 as you stated during our December 11, 2008 meeting. ~- - Ralp letten '~ ~- Veronica A. Sletten Eliza eth A. Sletten 2 Packet Page Number 65 of 188 Agenda Item K3 Attachment DATED MATERIAL -OFFICIAL WRITTEN RESPONSE REQUIRED Dece~nher 11, 2008 City of Maplewood Karen Guilfoile, City Clerk, Citizen Services Manager Chuck Ahl, Interim City Manager 1830 County Road B East Maplewood, Minnesota 55109 Re: FORMAL REQUEST{S} -Data Practices Ms. Guilfoile and Mr. Ahl: SENT VIA HAND DELIVERY AND EMAIL I am official requesting the following: 1. Complete copies of the "Statement of Special Assessment{s}" that were completed for my property in the 1960's. 2. Complete copies of all water related complaints on North Clarence Street to include: 1. Water in basements; and 2. Flooding, etc. Please respond on or before Monday, December 22, 2008. Very truly, ~~. ~ ~,~ Ralph E. Sletten 2747 North Clarence Street Maplewood, Minnesota 55109 651-484-7074 Packet Page Number 66 of 188 Agenda Item K3 Attachment m ~~ - - W a a n0 n ~ `~ r 'Ti "`-i O r --! ~ n ~o ~ cmi i ~ n a x ~ rn n ~ D~ N 2 ~ ~$ o f o x a $ ~ ~ _~ ~ v= rrl ~ = H m1m ~ ~ ~ ' ,,, r O~ r"' d (n ~ O ~ ~ p ~ 7u 1T7 ~ .~ ~ r n m ~ m on ~ m 7v T1 ! a b9 2 R'1 O ~ Z ~ ~ ~ ~ ~ m ~ ~ a ~! y Z r" t7 ~ ~ ~ r # i! '~ N ~ ~ W ~ ~ • C ~ N - ~ ~ C r1i : ~Jr . T O f} ~ 7[] - N Q ~ w • C ~ ~ a "'~ ~ C c ~ ~ m 3: n m r ~ ~ {I'f T . A I ~ ~„Z~~ '~ ~y TmZ~ O Au, ~ "' ~m o ~ '~ ~ `~ ~O a I -~ ~ ~ D W ~ ' -~ 1D ~ ~ --! -C 7G ~ ~ --I I m rn ~ 3 Z Q7 ~ '- o D ~ ITI ~ ~ Z c`n D a y ,~ ...{ ~ o ~ ~ ? 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Copies will be distributed to council members prior to the meeting. The study includes information on the proposed improvements, proposed financing and probable assessments. The city council will consider accepting the feasibility study and ordering a public hearing. BACKGROUND The feasibility study for this project was ordered on January 12, 2009 by the city council. A letter was then mailed to residents shortly thereafter to provide information on the council's action and to notify them that preliminary engineering, such as a topographic surveying and soil borings would begin within the neighborhood. A questionnaire and information packet was mailed to all property owners on January 28, 2009 to provide details on the public improvement and construction process, as well as to gather information from the residents. A tabulation of the questionnaire results will be provided at the meeting. A neighborhood meeting notice was mailed to all property owners on February 12, 2009 for a meeting at 7 p.m. on Thursday, February 19, 2009, at the Maplewood Community Center. The meeting will cover the proposed improvements, assessment information, rain gardens, the construction process, public improvement process, and other resident driven issues. DISCUSSION The project streets are approximately 0.70 miles in length and include County Road D from McKnight Road to Bellaire Avenue, and Bellaire Avenue from Woodlynn Avenue to Lydia Avenue, as shown in the attachment. These improvements are within the Maplewood Capital Improvement Plan (CIP) for 2012 construction. Due to the possibility of receiving funding from the federal government's economic stimulus package and the extremely poor condition of the roadway this project is being advanced for consideration. This roadway was also recently added to the State Aid Street system making it available for funding through gas taxes. There is no existing concrete curb and gutter on the project streets. A full street reconstruction is proposed for this project including the installation of concrete curb and gutter. The existing pavement section and aggregate base are proposed to be removed and replaced as well. Some areas have poor subgrade soils that will need to be removed and replaced as identified in the geotechnical report. Packet Page Number 77 of 188 Agenda Item L1 There is an existing storm sewer system within the project area that captures runoff but additional storm structures and piping are proposed to address drainage concerns and to re-route drainage to proposed treatment areas to improve water quality. Repairs will be made to the existing storm sewer structures. The sanitary sewer main line under the project streets is in need of a major rehabilitation. There are 24 repair areas identified through televising of the main line. Individual services that were noted to have problems by residents would be televised during the design phase of the project. The City of North Saint Paul owns and operates the water main in the project area. Their utility department has said major repairs are not needed. However it is likely that some minor modifications to the existing system such as gate valve adjustment/repairand removal of unused copper services will be needed. A water main extension is proposed in County Road D from McKnight Road to the Lakewood Drive right-of- way in order to service those properties currently on well systems. A portion of the Lake Links Trail is proposed to be constructed as part of this project. This portion of the trail would connect two existing segments of trail near either end of the project. An existing trail connection is located at McKnight Road just south of Gall Avenue on the Bruentrup Farm Property. Likewise a recently completed segment of the Lake Links Trail ends at the southeast corner of Bellaire and Lydia Avenues. No final alignment to connect these two existing trails has been decided but for the purposes of this report, an alignment that placed the trail directly adjacent to the street improvements was utilized and is included in the cost estimate. BUDGET The total project budget as reported in the feasibility study is $1,780,137. The project budget detailed in the City's Capital Improvement Plan is $3,060,000. The following is a comparison between the current recommendation and the Capital Improvement Plan. ESTIMATED PROJECT CO ST RECOVERY FUNDING SOURCE FEASIBILITY RECCOMENDATION 2009 CIP M.S.A. BONDS $1,148,260 $2,297,000 SPECIAL ASSESSMENTS $312,147 $459,000 SANITARY SEWER FUND $163,200 $154,000 NORTH SAINT PAUL WAC FUND $80,000 $80,000 NORTH SAINT PAUL $46,530 $70,000 DRIVEWAY REPLACEMENT PROGRAM $30,000 $0 TOTAL $1,780,137 $3,060,000 RECOMMENDATION It is recommended that the city council approve the attached resolution accepting the report and calling for a public hearing for 7:00 p.m., Monday, March 9, 2009, for the County Road D Street Improvements, City Project 08-20. Attachments: 1. Resolution 2. Location Map 3. Executive Summary Packet Page Number 78 of 188 Agenda Item L1 Attachment 1 RESOLUTION ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted January 12, 2009, a report has been prepared by the city engineering division with reference to the improvement of County Road D Street Improvements, City Project 08-20, and this report was received by the council on February 23, 2009, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: The council will consider the County Road D Street Improvements in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $1,780,137. 2. A public hearing shall be held on such proposed improvement on the 9t" day of March, 2009 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Approved this 23rd day of February 2009 Packet Page Number 79 of 188 Agenda Item L1 Attachment 2 E 1. N. BARTELMY LN. 68 2. N. CHIPPEWA CT. L 3. BRENWOOD CV. = COUNTY ROAD ~ 694 ~ ~ o GALL ~~ AVE. W00 D L v w C~ ~ ~ B W ~ c~ ~~ o O RENNER AVE. ~ 0 Q VE. ~ ~~ ~. APLE z `' O~. .~ o ~ ~ ~ ~ • ~~c~m LYDIA w Playcrest AVE. Q Park STANDRIDGE ..._ n ~ PROPOSED 2009 STREET IMPROVEMENTS ~j~ e~ z AVE. ~ ~ ~ ~ ~ ~P~ '~y m n~ NO SCALE W Q 10 m~ County Road D Improvements MAPLEWOOD, MINNESOTA Packet Page Number CITY PROJECT 08-20 aoof~aa 70 I Agenda Item L1 Attachment 3 County Road D Street Improvements City Project 08-20 Executive Summary The project streets total approximately 0.70 miles in length. The proposed project area is generally bounded by Interstate 694 to the north, Lydia Avenue to the south, McKnight Road to the west and Bellaire Avenue to the east. Streets included in the project area include County Road D from McKnight Road to Bellaire Avenue, and Bellaire Avenue from Woodlynn Avenue to Lydia Avenue. The proposed improvements include the following: o The full reconstruction of project streets including the installation of concrete curb and gutter, new bituminous pavement, a new aggregate base. In addition, a granular sub-base with geo-textile fabric and draintile would be placed in areas of clayey subgrade soils. o Installation of additional storm sewer infrastructure to properly manage and convey surface water runoff. o Installation of rainwater gardens and other best management practices to filter and improve the quality of runoff, in addition to meeting volume reduction requirements. o Repair approximately 24 sections of damaged sanitary sewer main line as well as repair damaged sewer service laterals within the public right-of-way. Also upgrading manhole castings and lids. o Extend water main within County Road D from McKnight Road to the Lakewood Drive to provide city water service to properties utilizing wells. o Installation of a portion of the Lakes Link Trail system. o Restoration of all disturbed areas. The estimated costs for the proposed improvements are detailed below. These costs include a 10% construction cost contingency and a 31.5% allowance for indirect costs. Estimated Project Cos t Summary Water S tem Im rovements $ 191,010 10.7% Sanita Sewer Im rovements $ 163,216 9.2% Storm Water Draina a Im rovements $ 108,459 6.1 Street/Traillmprovements $ 1,317,452 74.0% TOTAL $ 1,780,137 100.0% The improvements are proposed to be financed through special assessments to the benefiting properties, Municipal State Aid Bonds, North Saint Paul W.A.C. funds, the City of North Saint Paul, the driveway replacement program, and the Sewer Fund. Packet Page Number 81 of 188 Agenda Item L1 Attachment 3 The following is a summary of the estimated funding for the proposed project: ESTIMATED PROJECT COST RECOVERY FUNDING SOURCE AMOUNT M.S.A. BONDS $1,148,260 STREET ASSESSMENTS $232,560 WATERMAIN ASSESSMENTS $64,480 STORM SEWER ASSESSMENTS $15,107 SANITARY SEWER FUND $163,200 NORTH SAINT PAUL W.A.C. FUND $80,000 NORTH SAINT PAUL $46,530 DRIVEWAY REPLACEMENT PROGRAM $30,000 TOTAL $1,780,137 The following schedule may be implemented, should it be determined to proceed with the project: Receive feasibility study and order public hearing February 23, 2009 Public hearing March 9, 2009 Authorize preparation of plans and specs March 9, 2009 Approve plans and specs/authorize advertisement for bids April 27, 2009 Bid date May 29, 2009 Assessment hearing June 8, 2009 Accept bids/award contract June 8, 2009 Begin construction June 15, 2009 Assessments certified to Ramsey County October 8, 2009 Complete construction October 30, 2009 Based upon the analysis completed as part of this report, the proposed County Road D Street Improvements, City Project 08-20, are feasible, necessary, and cost effective and would be a benefit to the City of Maplewood. Packet Page Number 82 of 188 Agenda Item L2 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Acting Public Works Director SUBJECT: Stillwater Road/HWY 5 Improvements, Project 09-04, Resolution Ordering Preparation of Feasibility Study DATE: February 12, 2009 INTRODUCTION The city council will consider approving the attached resolution ordering the preparation of a feasibility study for potential roadway, trail, and drainage improvements. BACKGROUND /DISCUSSION A series of neighborhood meetings have been held over the past few years with residents and legislators, and with the past acting Mn/DOT Commissioner. John O'Phelan, a Stillwater Road resident and community organizer, has been leading the grassroots effort to get improvements completed on this section of State Highway 5 from Lakewood Drive to Century Avenue. The city has supported improvements and has worked with Mr. O'Phelan, Mn/DOT, and others, including Senator Wiger and Representative Slawik, all of whom are supportive of improving the corridor. Also city staff has support for improvements from four nearby schools, which provided letters of concurrence for the safe routes to school grant submitted in November. The nearby schools are: Achieve Language Academy, Beaver Lake, Gethsemane Lutheran, and Transfiguration Catholic. This State Highway corridor is in need of a safe walking path and at the same time drainage issues need to be resolved. There is no room to walk along the roadway or off-road due to a rural drainage ditch section. Maplewood staff has requested stimulus monies to address these issues and this project has successfully made the state-aid recommended list. This project needs to quickly proceed in order to be a "shovel ready" project. Also, staff will find out in early March if the $175,000 Safe Route to School grant application is successful. BUDGET A not-to-exceed project budget of $60,000 would be established for the project development, topographic surveying, and preliminary engineering required to complete the feasibility study. RECOMMENDATION It is recommended that the city council approve the attached resolution ordering the preparation of the feasibility study for the Stillwater Road/HWY 5 Improvements, City Project 09-04. Attachments: 1. Resolution 2. Location Map Packet Page Number 83 of 188 Agenda Item L2 Attachment 1 RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to Stillwater Road/HWY 5, City Project 09-04 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city's consultant, Kimley-Horn and Associates, Inc., for study and it is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this feasibility report. Approved this 23rd day of February 2009 Packet Page Number 84 of 188 Agenda Item L2 444~nhmon4 7 G Estates ~ E LK HEART LN ~' ~ ~ DOL HI E TI LS AVE. N DR o ~ o ~ J ~ ~ ~ J COYOTE LN 1 ANTELOPE WAY ~ w O AVE ~ BISON ~ TI LS EN CT 0 2 AMBERJACK LN ~ ~N w 3 BEAVERDALE RD z ~ ~ w Q ~ ~ w Q . ~ 2 ~ 4 BOBCAT LN ° 1 3 4 5 Q 5 COUGAR LN HAWTHORNE AVE. ~ E. MARYLAND AVE. ~ TERLING CR ROSS AVE. Q oN M 0 O TER o 31 O N~~ P LING LN ~ EAVER CREEK PKWY ° ~ ~ ~- z ~ ~ W ~ ~ER EE. ° 6 ~ GERAN/~~ O~ P ~~ 0 8 `~ ° w '~ ~E. MAGNOLIA ~ ~ ~P~~ Y Beaver g F- ~ ~ z Geranium ~ Park 5~~~ D Lake . >-- J ~ ~ P L. 68 o J ~~~ ~ ~ ~ ~ °z ° HARVESTER AVE CASE AVE. LL w '~' A~~~ P I W ~ ~ BRAND ICHAEL ~N• M BRAND AVE. 32 ~ Q - STIL °~ Gethsemane Gethsemane Park Park sT. ~ ~ M ' ad ~~ 7th ST. Na ture 7th ST. ~~ ~ OLIVIA CT. ~/ ~ ,~~ ~ ( ~ z Center J ~ ~ ~ ~ ~ ~ ~ ~s ~~~, BUSH AVE w ~ ~~ = w r Q ~- w ° 34 ~ Q m o m ~ E. M I N N EHAHA AVE. ~ ~ 34 ~ ~ ~ MARGARET AVE. ~ PROPOSED IMPROVEMENT AREA NO SCALE STILLWATER ROAD (T.H. 5) SITE MAP Packet Page Num e I r ~ Agenda Item L.3 MEMORANDUM TO: Acting City Manager, Charles Ahl FROM: Shann Finwall, AICP, Environmental Planner SUBJECT: Clarification of Historical Preservation Commission Term Limits and Consideration of Re-Appointment of Existing Commissioners DATE: February 17, 2009 for the February 23 City Council Meeting BACKGROUND The city council adopted the Historical Preservation Commission (HPC) ordinance in 2001. The ordinance states that commissioners will be appointed to three-year terms. If a commissioner is appointed mid-year, the remainder of the year will be considered the first year of the term. City council appointment policy requires that commissioners whose appointments end must re-apply and re-interview for the position, along with any outside applicants interested in serving on the commission. The city's list of commissioners and their term end dates currently specifies that Robert Creager and Lucille Aurelius have terms expiring December 31, 2008. However, after researching the city council minutes since 2001 there appears to be discrepancies in the actual terms versus the city's list of term end dates as follows: Commissioner Original Commission (2/3 Year Terms) Robert Creager (2-Year Term) Richard Currie (3-Year Term) Lucille Aurelius (3-Year Term) Ron Cockriel (3-Year Term) AI Galbraith (3-Year Term) Peter Boulay (3-Year Term) Caleb Anderson (3-Year Term) DISCUSSION Appointment Actual Term City's List of Date End Date Term End Dates 5-29-01 7-26-04 7-26-04 7-26-04 8-28-06 8-28-06 10-9-06 2-25-08 12-31-06 12-31-07 12-31-07 12-31-08 12-31-08 12-31-08 12-31-10 12-31-08 12-31-09 12-31-08 12-31-10 12-31-10 12-31-10 12-31-10 Based on this research and the ordinance requirement that appointments made mid- year count toward the first year, it appears that six members have terms which have ended including Robert Creager (12-31-06), Richard Currie (12-31-07), Lucille Aurelius (12-31-07), Ron Cockriel (12-31-08), AI Galbraith (12-31-08), and Peter Boulay (12-31- 08). Caleb Anderson, the remaining commissioner, has the correct term end date listed on the city records (12-31-10). Packet Page Number 86 of 188 Research into this discrepancy does not reveal why the appointments were missed. Staff speculates, however, that either the commissioners' terms were deemed automatically extended if there were no other applicants or the city was unaware of the correct term expiration dates due to the fact that the HPC had not had a formal city employee staff liaison until now. City council appointment policy would require all six commissioners to submit an application and interview before the city council along with any new applicants. There are currently no new applicants for the HPC. COMMISSION REVIEW On January 29, 2009, the HPC discussed the term limit discrepancies. Since a majority of the commissioners' terms have expired and since there are no new HPC applicants, the HPC recommended that the city council reappoint the commissioners whose terms have expired to staggering two and three year terms based on seniority. RECOMMENDATION Reappoint the following Historical Preservation Commissioners to two and three year terms as follows: Commissioner Original Appointment 3-Year Reappointments Robert Creager 7-26-04 Richard Currie 7-26-04 Lucille Aurelius 7-26-04 2-Year Reappointments Ron Cockriel 8-28-06 AI Galbraith 8-28-06 Peter Boulay 10-9-06 New Term Ending 12-31-11 12-31-11 12-31-11 12-31-10 12-31-10 12-31-10 2 Packet Page Number 87 of 188 Agenda Item L4 AGENDA REPORT TO: City Council FROM: Charles Ahl, Acting City Manager Chuck Bethel, HR Attorney SUBJECT: Employment Contract with Public Works Director Charles Ahl DATE: February 17, 2009 INTRODUCTION/SUMMARY The City Council will be considering approval of a contract with Charles Ahl for the position of Public Works Director/City Engineer. Mr. Ahl is currently the only full-time employee who does not operate under a bargaining agreement or employment contract. This contract is consistent with previous employment agreements with Robert Dollerschell and Robert Mittet, as well as portions of the contract with James Antonen. 1. An annual salary for 2009 and 2010 of $120,536 a. This is the 2008 salary for Mr. Ahl and represents no increase for 2009 or 2010. b. This is proposed due to current economic conditions and need to reduce expenses in Community Development, Public Works, Finance, Administration and Citizen Services areas. 2. Deferred Compensation of 4% a. This is consistent with other Department Heads with similar salaries. 3. A monthly car allowance of $300 a. This is $100 per month more than currently provided due to added driving responsibilities related to this position. 4. A premium of 10% is provided to Mr. Ahl if he serves as Acting City Manager. This confirms the existing provision provided to Mr. Ahl in the past 14 months. 5. All other provisions are consistent with the contracts with other Department Heads who are represented by the Maplewood Confidential and Supervisory Association bargaining group. RECOMMENDATION It is recommended that the City Council adopt a motion approving an employment contract with Mr. Ahl for the Public Works Director position. Attachments: Employment Contract with Charles Ahl Packet Page Number 88 of 188 CITY OF MAPLEWOOD EMPLOYMENT CONTRACT This agreement is entered into on by and between the City of the Maplewood (hereinafter "City" or "Employer") and Charles Ahl. This agreement sets forth all terms and conditions of employment concerning the contract appointment of Charles Ahl hereinafter "Employee") to the position of Public Works Director. A. TERM OF APPOINTMENT This contract is to have a fixed term beginning on and terminating on December 31, 2010. The contract will terminate automatically on the termination date unless the appointment is extended prior to the termination date in writing signed by both parties as provided for in this contract. If the contract is extended, it will terminate automatically upon the new expiration date, unless terminated earlier at the will of either the employee or the City. B. DUTIES AND RESPONSIBILITIES The duties and responsibilities shall be those set forth in the job description annexed hereto and incorporated in this agreement. Additional duties may be assigned and the job description may be modified from time to time by management in order to accommodate changing circumstances and needs. The duties and responsibilities shall be conducted in accordance with all applicable laws and the City's policies, procedures, and rules as established by management. Employee agrees to perform all the duties set forth in this job description as well as those assigned by management. C. HOURS OF WORK This appointment is at 100 percent of full time. The work hours for this position shall be from 8:00 a.m. to 4:30p.m. and the normal workweek shall be Monday to Friday. As required by the City, Employee shall schedule hours to accommodate operational needs, including but not limited to city council meetings on Monday evenings. As an exempt employee, Employee will not receive overtime compensation or compensatory time off or additional compensation beyond the established salary for the position; greater emphasis is placed on meeting the responsibilities assigned to the position than on working a specified number of hours. D. COMPENSATION AND GENERAL BENEFITS 1. Salary This salary for this position is $120,536.00 per year for work at 100 percent of full time. For such time as Employee serves as Acting City Manager, Employee shall earn an additional ten percent (10%). Changes in salary shall be only by contract revision. 2. Benefits Packet Page Number 89 of 188 Employee shall be eligible for City health and welfare benefits in accordance with the benefits eligibility requirements of the City. The City shall contribute to PERA as required by State law or to an authorized alternate pension plan if selected by Employee. By agreement between the parties, Employee shall be eligible for and continue to receive all benefits previously and currently provided the Director of Public Works and to other City Department heads through their respective union contracts, with the exception that the car allowance for Employee shall be $300.00 per month and the City's contribution to Employee's deferred compensation shall be at 4%. To the extent any of these benefits, terms or conditions of employment previously and/or currently provided are amended or changed pursuant to a subsequent Memorandum of Understanding or other subsequent agreement between the Union and the City, such change shall not be effective as to Employee herein, unless agreed to in writing by Employee. 3. Policy Applicable to All Contract Employees The City of Maplewood Personnel Policy is applicable to this position and is incorporated into this agreement. This policy may be changed by the City Manager at any time. E. TERMINATION BENEFITS. In the event that Employee is terminated by the Employer during such time that Employee is willing and able to perform the duties of Public Works Director, then in that event, Employer agrees to pay Employee at the time of receipt of (his/her) last pay check a lump sum cash payment equal to six (6) months aggregate salary and to continue to provide and pay for the benefits set forth in the City Personnel Policy for a period of six (6) months following termination. However, in the event Employee is terminated because of his malfeasance, gross misconduct, the charging of, and to a reasonable person the appearance of sustainable grounds for a conviction for a felony, or the charging of, and to a reasonable person the appearance of sustainable grounds for a conviction for an illegal act involving personal gain to Employee, then Employer shall have no obligation to pay the termination benefits. If Employer at any time during the employment term reduces the salary or other financial benefits of Employee in a greater percentage than across-the-board reduction for other employees, or if Employer refuses, following written notice, to comply with any other provision if this Agreement benefiting Employee, or Employee resigns following a formal suggestion by Employer that he resign, then Employee may, at his option, be deemed to be "terminated" on the effective date of Employee's resignation and the Employee shall also be entitled to receive the termination benefits set forth above. If Employee voluntarily resigns his position with Employer, Employee agrees to give the Employer Packet Page Number 90 of 188 thirty (30) days advance notice. If Employee voluntarily resigns his position with Employer, there shall be no termination pay due to Employee. F. GENERAL CONDITIONS OF EMPLOYMENT. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employer to terminate the services of Employee at any time, for any reason, subject only to the provisions of this Agreement and statutory requirements. Furthermore, nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employee to resign at any time from his position with Employer, subject only to the provisions of this Agreement. G. GENERAL PROVISIONS This contract constitutes the entire agreement between the parties and supersedes any other agreement written or oral. The terms of this agreement may be modified only by subsequent written agreement signed by both parties. In the event that any part of this agreement is declared or rendered invalid by court decision or statute, the remaining provisions of the agreement shall remain in full force and effect. Minnesota law shall govern the interpretation and construction of this agreement. EMPLOYEE SIGNATURE DATE: SIGNATURES FOR THE CITY OF MAPLEWOOD DATE: Mayor DATE: City Clerk Packet Page Number 91 of 188 AGENDA NO. M-1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: February 17, 2009 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 265,114.45 Checks # 77630 thru # 77695 dated 02/02/09 thru 02/10/09 $ 4,811,458.00 Disbursements via debits to checking account dated 02/02/09 thru 02/06/09 $ 98,289.48 Checks # 77696 thru # 77733 dated 02/10/09 thru 02/17/09 $ 3,500,063.62 Disbursements via debits to checking account dated 02/06/09 thru 02/13/09 $ 8,674,925.55 Total Accounts Payable PAYROLL $ 493,880.49 Payroll Checks and Direct Deposits #1006748 thru 1006801 dated 02/06/09 $ 3,485.67 Payroll Deduction check # 1006802 thru # 1006803 dated 02/06/09 $ 497,366.16 Total Payroll $ 9,172,291.71 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments P:WPPROVAL OF CLAIMS~2009~,4prClms 2-06 and 2-13 Packet Page Number 92 of 188 Check Register City of Maplewood 02/06/2009 Check Date Vendor 77630 02/02/2009 01798 YOCUM OIL CO. 77631 02/03/2009 02775 PAUL NOLAN 77632 02/03/2009 01284 POSTMASTER 77633 02/05/2009 01126 MN NCPERS LIFE INSURANCE 77634 02/05/2009 03818 MEDICA 77635 02/05/2009 04227 JAMES ANTONEN 77636 02/05/2009 00001 ONE TIME VENDOR 77637 02/05/2009 00396 DEPT OF PUBLIC SAFETY 77638 02/10/2009 01949 GARY L FISCHLER & ASSOC PA 77639 02/10/2009 01018 MINNEAPOLIS FINANCE DEPT 77640 02/10/2009 01337 RAMSEY COUNTY-PROP REC & REV 02/10/2009 01337 RAMSEY COUNTY-PROP REC & REV 02/10/2009 01337 RAMSEY COUNTY-PROP REC & REV 77641 02/10/2009 01798 YOCUM OIL CO. 77642 02/10/2009 04230 AMANDA ADAM 77643 02/10/2009 04008 AMERITAS 77644 02/10/2009 00116 APPEARANCE PLUS CAR WASH 77645 02/10/2009 03315 LONN BAKKE 77646 02/10/2009 04185 BANK CHEROKEE 77647 02/10/2009 04229 LOTS N. BEHM 77648 02/10/2009 02914 BLUECROSS BLUESHIELD OF MN 77649 02/10/2009 04231 KAYLA BUHR 77650 02/10/2009 04232 CARRIE CARBONE 77651 02/10/2009 02149 HEIDI CAREY 02/10/2009 02149 HEIDI CAREY 77652 02/10/2009 02929 CNAGLAC 77653 02/10/2009 04031 COMPAR, INC. 77654 02/10/2009 00384 DE LAGE LANDEN FINANCIAL SRVS 02/10/2009 00384 DE LAGE LANDEN FINANCIAL SRVS 77655 02/10/2009 03658 CHARLES DEAVER 77656 02/10/2009 04137 THE EDGE MARTIAL ARTS 02/10/2009 04137 THE EDGE MARTIAL ARTS 77657 02/10/2009 00543 GE CAPITAL 77658 02/10/2009 00393 DEPT OF LABOR & INDUSTRY 77659 02/10/2009 00875 LOFFLER BUSINESS SYSTEMS 77660 02/10/2009 00910 MSS A 77661 02/10/2009 04233 BRITTANY MAGNUSON 77662 02/10/2009 00936 MAPLEWOOD HISTORICAL SOCIETY 02/10/2009 00936 MAPLEWOOD HISTORICAL SOCIETY 77663 02/10/2009 04226 KRISTINA MECHTEL 77664 02/10/2009 04114 MEDICARE PART B 77665 02/10/2009 01961 NEXTEL COMMUNICATIONS 77666 02/10/2009 00001 ONE TIME VENDOR 77667 02/10/2009 00001 ONE TIME VENDOR 77668 02/10/2009 00001 ONE TIME VENDOR 77669 02/10/2009 00001 ONE TIME VENDOR 77670 02/10/2009 00001 ONE TIME VENDOR 77671 02/10/2009 00001 ONE TIME VENDOR 77672 02/10/2009 00001 ONE TIME VENDOR 77673 02/10/2009 00001 ONE TIME VENDOR 77674 02/10/2009 04235 CAYLA PENN 77675 02/10/2009 04224 PERKINS MEDIA GROUP 02/10/2009 04224 PERKINS MEDIA GROUP 77676 02/10/2009 04225 RAMSEY COUNTY AGRICULTURAL SOC 77677 02/10/2009 02008 RAMSEY COUNTY PUBLIC WORKS Description DEPOSIT FOR GAS FUEL CONTRACT ESCROW RELEASE 498 ROSELAWN MAILING APRIL CITY NEWS PERMIT PERA Life Insurance monthly monthly premium-February CITY MANAGER CANDIDATE EXP C HER PAYROLL LATE REQUEST TRANSFER TITLES OF FORFEITED CANDIDATE SCREENING AUTO PAWN SYSTEM FEE -DEC 911 DISPATCH FEE -JAN RADIO SUPPORT FEE -JAN FEE FOR 800 MHZ RADIOS NOV & DEC UNLEADED MID-GRADE 89 OCT MODEL FOR BRIDAL EXPO FEB 7TH MONTHLY PREMIUM -FEB CAR WASHES-DEC SECURITY OFFICER FOR 1/24 MCC ESCROW RELEASE 2344 HIGHWOOD REIMB FOR SUPPLIES & TEMP WORK PAYBACK ON AMB 082052 MODEL FOR BRIDAL EXPO FEB 7TH MODEL FOR BRIDAL EXPO FEB 7TH DAUGHTER KENDRA MODEL BRIDAL DAUGHTER OLIVIA MODEL BRIDAL EXPO MONTHLY PREMIUM -FEB CF19 LAPTOPS,MEMORY &SRVS LEASE ON NATURE CENTER COPIER LEASE ON RICOH MPC2500 REIMB FOR MILEAGE 10/3 - 12/31 KARATE INSTRUCTION -JAN KARATE INSTRUCTION -DEC RICOH COPIER -JAN MONTHLY SURTAX -JAN 5909123035 AUDIO RECORDER REPAIR MEMBERSHIP RENEWAL MODEL FOR BRIDAL EXPO FEB 7TH NEW WING ON BARN -GRANT (28C6217) NEW WING, DOORS -GRANT (28C6217) REIMB UNIFORMS (POL RESERVE) 1/31- PAYMENT REF AMB 082748 NEXTEL CHARGES DRIVEWAY CLAIM - CHINANDER REFUND B BRUTON HEALTH PARTNERS REFUND B HANSON MEDICA BENEFIT REFUND CAP ELECT PERMIT BL-09- REFUND JDOA SWIM LESSONS REIMB L PATTEN FOR SERVICE CHG REFUND N RECKER HP BENEFIT REFUND M CLENDENEN CLASS MODEL FOR BRIDAL EXPO FEB 7TH VIDEOTAPING CITY MGR INTERVIEWS AUDIO/VIDEO CITY MGR INTERVIEWS CHARITABLE GAMBLING AWARD TRAFFIC SIGNAL MAINT Amount 17,400.00 631.51 4,500.00 456.00 122,498.83 2 ,213.64 313.16 40.00 295.00 352.00 18,147.92 640.64 488.32 11,557.00 50.00 10,127.96 157.35 175.00 1,009.29 636.40 1,860.72 50.00 50.00 50.00 50.00 531.50 7,176.29 271.57 265.18 80.73 289.03 272.10 352.28 577.76 423.79 35.00 50.00 1,466.54 639.55 96.50 344.95 3,212.99 1,883.30 120.00 80.00 56.50 53.00 32.00 20.00 10.00 50.00 700.00 225.00 3,550.00 133.86 Packet Page Number 93 of 188 02/10/2009 02008 RAMSEY COUNTY PUBLIC WORKS TRAFFIC SIGNAL MAINT 110.34 77678 02/10/2009 04234 SAMANTHA RANGEL MODEL FOR BRIDAL EXPO FEB 7TH 50.00 77679 02/10/2009 01359 REGAL AUTO WASH DETAIL XX CAR WASH FEE -JAN 89.58 77680 02/10/2009 01387 DR. JAMES ROSSINI ADMIN FEE FOR STRESS TEST -JAN 100.00 77681 02/10/2009 04043 SCHWAN FOOD CO MDSE FOR RESALE 60.94 02/10/2009 04043 SCHWAN FOOD CO MDSE FOR RESALE 45.95 77682 02/10/2009 01463 SISTER ROSALIND GEFRE MCC MASSAGES -DEC 1,867.00 02/10/2009 01463 SISTER ROSALIND GEFRE MCC MASSAGES - NOV 908.00 77683 02/10/2009 01488 CHRISTINE SOUTTER REIMB FOR MILEAGE 7/1 - 12/1 16.20 77684 02/10/2009 02274 SPRINT MONTHLY CELL PHONE PMT 2,334.32 77685 02/10/2009 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 1,129.10 77686 02/10/2009 01836 CITY OF ST PAUL RECORD MGMT SOFTWARE FEES -FEB 3,798.00 02/10/2009 01836 CITY OF ST PAUL CRIME LAB SERVICES -DEC 180.00 02/10/2009 01836 CITY OF ST PAUL RADIO SERVICE &MAINT -DEC 57.00 77687 02/10/2009 04207 STRYKER POWER COT 9,269.77 02/10/2009 04207 STRYKER 2 EMS STAIR CHAIRS 5,423.16 77688 02/10/2009 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTION -JAN 5,028.60 77689 02/10/2009 01578 T R F SUPPLY CO. JANITORIAL SUPPLY EQUIP 431.76 77690 02/10/2009 04228 TOP TEMPORARY ADMIN ASSIST 1/25 PARK COMMISSION 225.00 77691 02/10/2009 00529 UNION SECURITY INSURANCE CO LTD PAN 4043120-2 -FEB 2,616.33 02/10/2009 00529 UNION SECURITY INSURANCE CO STD PLAN 4043120-1 -FEB 1,841.89 77692 02/10/2009 02464 US BANK FUNDS FOR ATM 10,000.00 77693 02/10/2009 02350 VASKO ROLL-OFF SERVICE DUNBSTERS FOR ABATEMENT 1,790.00 77694 02/10/2009 01750 THE WATSON CO INC MDSE FOR RESALE 464.96 02/10/2009 01750 THE WATSON CO INC MDSE FOR RESALE 384.39 02/10/2009 01750 THE WATSON CO INC MDSE FOR RESALE PMT SHORT 6.00 77695 02/10/2009 03809 CASTE WYFFELS INSTRUCTOR FOR BABYSITTING 136.00 66 Checks in this report. 265.114.45 Packet Page Number 94 of 188 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 02/02/09 02/03/09 Tues MN State Treasurer Drivers License/Deputy Registrar(city clrk) 22,080.94 02/02/09 02/03/09 MN State Treasurer Drivers License/Deputy Registrar(city clrk) 7,117.75 02/02/09 02/03/09 US Bank Debt Service Payment 4,674,516.90 02/02/09 02/03/09 US Bank VISA One Card' Credit Card Billing Fee 2,365.50 02/03/09 02/04/09 Wed MN State Treasurer Drivers License/Deputy Registrar(city clrk) 16,282.85 02/04/09 02/05/09 Thu MN State Treasurer Drivers License/Deputy Registrar(city clrk) 11,941.25 02/04/09 02/05/09 US Bank VISA One Card' Purchasing Card Items 60,494.13 02/05/09 02/06/09 Fri MN State Treasurer Drivers License/Deputy Registrar(city clrk) 16,658.68 02/05/09 02/06/09 MN State Treasurer Drivers License/Deputy Registrar(city clrk) (16,282.85) 02/05/09 02/06/09 MN State Treasurer Drivers License/Deputy Registrar(city clrk) 16,282.85 TOTAL 'Detailed listing of VISA purchases is attached. 4, tf'I 1, 4btf . V V Packet Page Number 95 of 188 Check Register City of Maplewood 02/13/2009 Date 02/10/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 02/17/2009 Vendor Description Amount 14,267.31 3,834.00 5,112.00 372.75 208.74 357.48 14,000.73 11, 465.20 5,332.41 711.25 50.70 100.00 250.00 1,171.51 637.75 400.00 340.00 50.22 150.00 300.00 427.50 640.52 134.06 128.69 1,192.05 1,073.63 11,072.50 360.00 2,473.93 1, 253.78 250.00 400.00 10.00 341.81 3,430.70 10,344.53 81.36 1,509.20 567.00 635.99 165.60 82.80 254.04 253.00 186.00 392.00 66.11 1,450.63 Check 77696 77697 77698 77699 77700 77701 77702 77703 77704 77705 77706 77707 77708 77709 77710 77711 77712 77713 77714 77715 77716 77717 77718 77719 77720 77721 77722 77723 77724 77725 77726 77727 77728 77729 77730 77731 77732 77733 02909 00131 00687 00687 00687 01360 01190 01190 01190 01190 01190 02347 04236 01809 01809 04237 04202 00240 00224 04068 03638 00358 00420 00420 03924 00612 00615 03538 04220 04220 00809 02785 04037 01951 01085 01089 01213 00001 00001 01311 04221 04221 01340 03398 04238 04240 04055 03843 NORTH AMERICAN SALT CO ASPEN EQUIPMENT CO HUGO'S TREE CARE INC HUGO'S TREE CARE INC HUGO'S TREE CARE INC REINHART FOODSERVICE XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY 10,000 LAKES CHAPTER ABRAMS & SCHMIDT LLC AGGREGATE INDUSTRIES, INC. AGGREGATE INDUSTRIES, INC. ASSOC OF MN BLDG OFFICIALS BENJAMIN ALAN BLOOMER C.S.C. CREDIT SERVICES CITY OF BROOKLYN PARK CLASSIC METRO OFFICIALS ASSN COMPLETE HELICOPTERS INC DGM INC. DOWNTOWNER DETAIL CENTER DOWNTOWNER DETAIL CENTER FORMS & SYSTEMS OF MINNESOTA GYM WORKS INC HLB TAUTGES REDPATH,LTD PATRICK JAMES HUBBARD ISS FACILITY SERVICES-MPLS ISS FACILITY SERVICES-MPLS TOMMY KONG LAW ENFORCEMENT OPPORTUNITIES LEARNING FOR LIFE (NLEEC) MEDICARE REFUND MN LIFE INSURANCE MN UC FUND JULIE OLSON ONE TIME VENDOR ONE TIME VENDOR PERA RANDY'S MEATS & GOOD STUFF RANDY'S MEATS & GOOD STUFF REGIONS HOSPITAL SHAMROCK GROUP SIMON YOUTH FOUNDATION SPORTSIGN JAMES TAYLOR TRANS-AUTO TRANSMISSION INC. ROAD SALT- AERIAL TRUCK RENTAL-TREE TRIMMING TREE REMOVAL TREE REMOVAL TREE REMOVAL MDSE FOR RESALE ELECTRIC UTILITY ELECTRIC & GAS UTILITY ELECTRIC & GAS UTILITY ELECTRIC & GAS UTILITY FIRE SIRENS MEMBERSHIP FEE TRAINING COURSE FEE WINTER SAND WINTER SAND MEMBERSHIP FEE BASKETBALL OFFICIATING SRVS APPLICANT BACKGROUND CHECKS REGISTRATION FEE ADULT BASKETBALL OFFICIALS -JAN DEER SURVEY OF MAPLEWOOD TOW CHARGES -JAN SQUAD DETAILING & HAZMAT CLEAN UP SQUAD DETAILING & HAZMAT CLEAN UP THERMAL PAPER FOR AUTO TICKET PREVENTATIVE MAINT ON MCC EQUIP 2008 AUDIT -PROF SRVS THRU 1/31 VOLLEYBALL OFFICIAL EDGERTON SANIGLAZE FRONT LOBBY EVERGLAZE FLOORS REIMB FOR PDA 1/31 REGISTRATION FEE RECHARTERING ADVISOR FEE REFUND AMB 082959 MONTHLY PREMIUM - FEB QUARTERLY UNEMPLOYMENT REIMB FOR MEAL & WORKOUT SHOES REFUND S PEARSON AMB 071983 REIMB L STABNER PD CASE# 08023302 ADD'L EMPLOYER CONTRIBUTION MDSE FOR RESALE MDSE FOR RESALE MEDICAL SUPPLIES -DEC MDSE FOR RESALE D.A.R.E. PRIZES SIGN LANGUAGE INTERPRETER REIMB FOR MILEAGE 1/1 - 2/11 OVERHAUL TRANSMISSIONS TRUCK 614 38 Checks in this report. Packet Page Number 96 of 188 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 02/06/09 02/09/09 Mon MN State Treasurer Drivers License/Deputy Registrar(city clrk) 13,578.56 02/06/09 02/09/09 MN State Treasurer Drivers License/Deputy Registrar(city clrk) 16,282.85 02/06/09 02/09/09 MN Dept of Natural Resources DNR electronic licenses 1,010.00 02/06/09 02/09/09 ICMA (Vantagepointe) Deferred Compensation 3,658.23 02/09/09 02/10/09 Tues MN State Treasurer Drivers License/Deputy Registrar(city clrk) 18,588.59 02/09/09 02/10/09 MN State Treasurer Drivers License/Deputy Registrar(city clrk) 3,189.75 02/09/09 02/10/09 PERA PERA 83,629.95 02/09/09 02/10/09 US Treasurer Federal Payroll Tax (FICA) 96,075.25 02/10/09 02/11/09 Wed MN State Treasurer Drivers License/Deputy Registrar(city clrk) 37,536.75 02/10/09 02/11/09 Labor Unions Union Dues 2,014.00 02/10/09 02/11/09 WI Dept of Revenue State Payroll Tax 1,089.49 02/10/09 02/11/09 MN State Treasurer State Payroll Tax 18,776.51 02/10/09 02/11/09 Great West Deferred Compensation 26,198.08 02/11/09 02/12/09 Thurs MN State Treasurer Drivers License/Deputy Registrar(city clrk) 20,217.61 02/12/09 02/13/09 Fri MN State Treasurer Drivers License/Deputy Registrar(city clrk) 8,218.00 TOTAL 'Detailed listing of VISA purchases is attached. 3~U,Ub3.bL Packet Page Number 97 of 188 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 02/06/09 BRUNSBERG, STEVEN 86.25 02/06/09 HANSEN, JOHN 142.50 02/06/09 HJELLE, ERIK 416.42 02/06/09 JUENEMANN, KATHLEEN 416.42 02/06/09 NEPHEW, JOHN 416.42 02/06/09 ROSSBACH, WILLIAM 416.42 02/06/09 BURLIlVGAME, SARAH 1,560.38 02/06/09 CHRISTENSON, SCOTT 1,825.35 02/06/09 FARR, LARRY 2,542.04 02/06/09 JAHN, DAVID 1,788.37 02/06/09 PALANK, MANDY 324.50 02/06/09 RAMEAUX, THERESE 3,130.01 02/06/09 FORMANEK, KAREN 1,633.35 02/06/09 MITTET, ROBERT 3,572.04 02/06/09 ANDERSON, CAROLE 2,747.82 02/06/09 DEBILZAN, JUDY 1,120.37 02/06/09 JACKSON, MARY 2,042.95 02/06/09 KELSEY, CONNIE 3,254.89 02/06/09 LAYMAN, COLLEEN 2,742.27 02/06/09 CAREY, HEIDI 2,377.35 02/06/09 GUILFOILE, KAREN 3,950.01 02/06/09 KROLL, LISA 1,741.17 02/06/09 NEPHEW, MICHELLE 1,441.35 02/06/09 SCHMIDT, DEBORAH 2,281.66 02/06/09 SPANGLER, EDNA 895.43 02/06/09 CORTESI, LUANNE 908.39 02/06/09 JAGOE, CAROL 1,914.42 02/06/09 KELLY, LISA 1,009.17 02/06/09 CARSON, MICHELLE 1,079.96 02/06/09 MECHELKE, SHERRIE 1,113.45 02/06/09 MOY, PAMELA 1,201.76 02/06/09 OSTER, ANDREA 1,833.17 02/06/09 WEAVER, KRISTINE 4,571.77 02/06/09 CORCORAN, THERESA 1,828.55 02/06/09 PALANK, MARY 1,897.70 02/06/09 POWELL, PHILIP 2,818.15 02/06/09 SVENDSEN, JOANNE 2,031.81 02/06/09 THOMALLA, DAVID 4,839.74 02/06/09 YOUNG, TAMELA 1,828.55 02/06/09 ABEL, CLINT 2,949.48 02/06/09 ALDRIDGE, MARK 2,831.16 02/06/09 BAKKE, LONN 2,817.35 02/06/09 BARTZ, PAUL 4,030.10 02/06/09 BELDE, STANLEY 2,817.35 Packet Page Number 98 of 188 02/06/09 BENJAMIN, MARKESE 2,351 .23 02/06/09 BIERDEMAN, BRIAN 3,333 .12 02/06/09 BOHL, JOHN 3,600 .40 02/06/09 BUSACK, DANIEL 3,425 .80 02/06/09 COFFEY, KEVIN 2,865 .72 02/06/09 GROTTY, KERRY 3,195 .49 02/06/09 DEMULLING, JOSEPH 2,229 .90 02/06/09 DOBLAR, RICHARD 3,281 .56 02/06/09 FRITZE, DEREK 2,301 .73 02/06/09 GABRIEL, ANTHONY 3,201 .76 02/06/09 HAWKINSON JR, TIMOTHY 2,206 .82 02/06/09 HEINZ, STEPHEN 3,025 .37 02/06/09 HER, PHENG 2,034 .58 02/06/09 HIEBERT, STEVEN 1,117 .35 02/06/09 JOHNSON, KEVIN 4,220 .68 02/06/09 KALKA, THOMAS 821 .48 02/06/09 KARIS, FLINT 3,528 .78 02/06/09 KONG, TOMMY 3,048 .99 02/06/09 KREKELER, NICHOLAS 713 .08 02/06/09 KROLL, BRETT 2,742 .72 02/06/09 KVAM, DAVID 3,980 .20 02/06/09 LANGNER, TODD 2,805 .66 02/06/09 CARSON, DANIEL 2,781 .54 02/06/09 LU, JOHNNIE 2,697 .62 02/06/09 MARINO, JASON 2,693 .52 02/06/09 MARTIN, JERROLD 2,845 .38 02/06/09 MCCARTY, GLEN 2,923 .24 02/06/09 METRY, ALESIA 3,628 .32 02/06/09 NYE, MICHAEL 2,943 .46 02/06/09 OLSON, JULIE 3,176 .75 02/06/09 PALMA, STEVEN 3,070 .98 02/06/09 RABBETT, KEVIN 3,980 .20 02/06/09 RHUDE, MATTHEW 2,742 .54 02/06/09 SHORTREED, MICHAEL 5,346 .06 02/06/09 STEFFEN, SCOTT 4,178 .50 02/06/09 STEINER, JOSEPH 3,051 .03 02/06/09 SYPNIEWSKI, WILLIAM 2,588 .62 02/06/09 SZCZEPANSKI, THOMAS 3,109 .37 02/06/09 TRAN, JOSEPH 2,705 .82 02/06/09 WENZEL, JAY 2,793 .72 02/06/09 XIONG, KAO 2,871 .18 02/06/09 BERGERON, JOSEPH 3,596 .49 02/06/09 DUGAS, MICHAEL 3,147 .80 02/06/09 ERICKSON, VIRGINIA 3,102 .74 02/06/09 FLOR, TIMOTHY 3,656 .65 02/06/09 FRASER, JOHN 3,300 .34 02/06/09 LANGNER, SCOTT 2,896 .00 02/06/09 THEISEN, PAUL 3,329 .79 02/06/09 THIENES, PAUL 2,969 .21 02/06/09 BADMAN, ANDREW 2,793 .20 02/06/09 DAWSON, RICHARD 2,942 .20 02/06/09 DOLLERSCHELL, ROBERT 293 .39 02/06/09 EVERSON, PAUL 2,870 .89 02/06/09 FOSSUM, ANDREW 2,542 .36 Packet Page Number 99 of 188 02/06/09 HALWEG, JODI 2,502.55 02/06/09 JUNGMANN, BERNARD 3,126.84 02/06/09 NOVAK, JEROME 3,411.76 02/06/09 OLSON, JAMES 2,481.75 02/06/09 PERBIX, CHARLES 2,559.05 02/06/09 PETERSON, ROBERT 3,442.42 02/06/09 RICHARDSON, ANDREA 2,628.34 02/06/09 SEDLACEK, JEFFREY 3,153.07 02/06/09 STREFF, MICHAEL 2,418.72 02/06/09 SVENDSEN, RONALD 3,644.90 02/06/09 GERVAIS-JR, CLARENCE 3,440.23 02/06/09 LUKIN, STEVEN 4,387.97 02/06/09 ZWIEG, SUSAN 2,170.15 02/06/09 AHL, R. CHARLES 5,453.00 02/06/09 FINWALL, SHANK 2,989.36 02/06/09 KNUTSON, LOIS 1,848.55 02/06/09 NIVEN, AMY 1,371.42 02/06/09 PRIEFER, WILLIAM 2,633.26 02/06/09 BRINK, TROY 2,068.55 02/06/09 BUCKLEY, BRENT 1,793.55 02/06/09 DEBILZAN, THOMAS 2,077.55 02/06/09 EDGE, DOUGLAS 2,076.55 02/06/09 JONES, DONALD 2,076.55 02/06/09 MEISSNER, BRENT 1,631.15 02/06/09 MEYER, GERALD 2,147.39 02/06/09 NAGEL, BRYAN 3,105.66 02/06/09 OSWALD, ERICK 2,299.57 02/06/09 RUNNING, ROBERT 2,193.55 02/06/09 TEVLIN, TODD 2,084.55 02/06/09 BURLINGAME, NATHAN 1,761.35 02/06/09 DUCHARME, JOHN 2,634.06 02/06/09 ENGSTROM, ANDREW 2,170.15 02/06/09 GAYNOR, VIRGINIA 2,827.97 02/06/09 JACOBSON, SCOTT 2,170.16 02/06/09 JAROSCH, JONATHAN 2,555.75 02/06/09 KREGER, JASON 1,906.06 02/06/09 KUMMER, STEVEN 2,890.95 02/06/09 LINDBLOM, RANDAL 2,636.37 02/06/09 LOVE, STEVEN 2,675.78 02/06/09 O'CONNOR, DONOVAN 646.60 02/06/09 THOMPSON, MICHAEL 3,646.23 02/06/09 ZIEMAN, SCOTT 151.80 02/06/09 EDSON, DAVID 2,453.27 02/06/09 HINNENKAMP, GARY 2,431.81 02/06/09 MARUSKA, MARK 3,090.00 02/06/09 NAUGHTON, JOHN 2,143.49 02/06/09 NORDQUIST, RICHARD 2,064.55 02/06/09 NOVAK, MICHAEL 1,105.81 02/06/09 SCHINDELDECKER, JAMES 2,066.86 02/06/09 BIESANZ, OAKLEY 1,608.79 02/06/09 DEAVER, CHARLES 781.81 02/06/09 GERNES, CAROLE 266.88 02/06/09 HAYMAN, JANET 1,448.85 Packet Page Number 100 of 188 02/06/09 HUTCHINSON, ANN 2,546 .16 02/06/09 SOUTTER, CHRISTINE 549 .00 02/06/09 WACHAL, KAREN 851 .19 02/06/09 FRY, PATRICIA 1,898 .06 02/06/09 KONEWKO, DUWAYNE 4,281 .79 02/06/09 SINDT, ANDREA 1,977 .35 02/06/09 THOMPSON, DEBRA 798 .26 02/06/09 EKSTRAND, THOMAS 3,728 .16 02/06/09 MARTIN, MICHAEL 2,441 .53 02/06/09 BRASH, JASON 2,085 .67 02/06/09 CARVER, NICHOLAS 3,118 .02 02/06/09 FISHER, DAVID 3,696 .76 02/06/09 RICE, MICHAEL 2,486 .15 02/06/09 SWAN, DAVID 2,559 .75 02/06/09 WELLENS, MOLLY 1,394 .25 02/06/09 JOHNSON, GENE 560 .00 02/06/09 BERGER, STEPHANIE 333 .00 02/06/09 BJORK, BRANDON 178 .75 02/06/09 FRANK, PETER 370 .00 02/06/09 JANASZAK, MEGHAN 663 .75 02/06/09 KOHLMAN, JENNIFER 344 .25 02/06/09 NIEMAN, JAMES 261 .00 02/06/09 ROBBINS, AUDRA 2,514 .40 02/06/09 ROBBINS, CAMDEN 120 .75 02/06/09 SCHALLER, SCOTT 252 .00 02/06/09 SHERRILL, CAITLIN 589 .25 02/06/09 STAPLES, PAULINE 3,309 .18 02/06/09 TAUBMAN, DOUGLAS 3,208 .66 02/06/09 TAYLOR, JAMES 2,067 .42 02/06/09 ADAMS, DAVID 1,553 .46 02/06/09 GERMAIN, DAVID 2,089 .30 02/06/09 HAAG, MARK 2,172 .48 02/06/09 NADEAU, EDWARD 3,485 .52 02/06/09 SCHULTZ, SCOTT 2,468 .79 02/06/09 ANZALDI, MANDY 1,859 .27 02/06/09 BERGLUND, DANIEL 311 .25 02/06/09 BRENEMAN, NEIL 1,793 .02 02/06/09 CRAWFORD - JR, RAYMOND 947 .00 02/06/09 DICKS, JOHN 324 .00 02/06/09 EVANS, CHRISTINE 1,173 .80 02/06/09 FABIO-SHANLEY, MICHAEL 183 .70 02/06/09 GADOW, ANNA 113 .83 02/06/09 GLASS, JEAN 2,041 .87 02/06/09 HANSEN, LORI 2,816 .83 02/06/09 HER, PETER 305 .25 02/06/09 HIX, MELINDA 112 .75 02/06/09 HOFMEISTER, MARY 989 .93 02/06/09 NAGEL, BROOKE 553 .00 02/06/09 PELOQUIN, PENNYE 617 .13 02/06/09 PENN, CHRISTINE 1,675 .00 02/06/09 SCHOENECKER, LEIGH 622 .50 02/06/09 VANG, TIM 224 .00 02/06/09 AICHELE, MEGAN 104 .63 02/06/09 BAUDE, SARAH 170 .00 Packet Page Number 101 of 188 02/06/09 BEITLER, JULIE 119.00 02/06/09 BENJAMIN, AYLA 56.70 02/06/09 BIGGS, ANNETTE 106.25 02/06/09 BRUSOE, AMY 231.80 02/06/09 BRUSOE, CRISTINA 270.56 02/06/09 CAMPBELL, JESSICA 108.00 02/06/09 CLARK, PAMELA 144.00 02/06/09 DEMPSEY, BETH 122.50 02/06/09 DUNN, RYAN 1,082.36 02/06/09 ERICKSON-CLARK, CAROL 47.50 02/06/09 FLACKEY, MAUREEN 87.50 02/06/09 GIEL, NICOLE 51.00 02/06/09 GRUENHAGEN, LINDA 377.25 02/06/09 HOLMBERG, LADONNA 354.00 02/06/09 HORWATH, RONALD 2,514.40 02/06/09 JOHNSON, JAMES 180.38 02/06/09 JOYER, JENNA 106.19 02/06/09 KOGLER, RYAN 108.50 02/06/09 KRONHOLM, KATHRYN 598.10 02/06/09 KURZHAL, ALISON 172.38 02/06/09 MCCANN, NATALIE 108.00 02/06/09 MCCARTHY, ERICA 156.01 02/06/09 METCALF, JOLENE 78.00 02/06/09 NADEAU, KELLY 56.25 02/06/09 OBRIEN, JULIE 120.00 02/06/09 OLSON, SANDRA 201.50 02/06/09 PEHOSKI, JOEL 84.00 02/06/09 PROESCH, ANDY 665.10 02/06/09 RHODY, DIANE 400.00 02/06/09 RICHTER, NANCY 1,320.29 02/06/09 RONNING, ISAIAH 171.50 02/06/09 SCHAEFER, NATALIE 199.88 02/06/09 SCHREIER, ROSEMARIE 136.00 02/06/09 SCHUNEMAN, GREGORY 115.43 02/06/09 SJERVEN, BRENDA 85.00 02/06/09 SKAAR, SAMANTHA 49.50 02/06/09 SKUNES, KELLY 141.75 02/06/09 SMITH, ANN 247.90 02/06/09 STAHNKE, AMY 55.00 02/06/09 TUPY, ELIANA 34.00 02/06/09 TUPY, HEIDE 288.60 02/06/09 TUPY, MARCUS 161.35 02/06/09 WARNER, CAROLYN 362.60 02/06/09 WEDES, CARYL 98.00 02/06/09 WICKNER, KRISTY 37.00 02/06/09 WOLFGRAM, MARY 331.43 02/06/09 WOLFGRAM, TERESA 173.00 02/06/09 WOODMAN, ALICE 138.00 02/06/09 YOUNCE, BLAISE 31.50 02/06/09 ZALK, DAVID 24.00 02/06/09 ZALK, IDA 76.33 02/06/09 BOSLEY, CAROL 359.78 02/06/09 HOLMGREN, STEPHANIE 191.25 Packet Page Number 102 of 188 02/06/09 LANGER, CHELSEA 7.00 02/06/09 LANGER, KAYLYN 66.50 02/06/09 BATTLER, MELINDA 76.00 02/06/09 ZAGER, LINNEA 227.00 02/06/09 BEHAN, JAMES 1,929.43 02/06/09 DOUGLASS, TOM 1,275.96 02/06/09 GROPPOLI, JOE 477.00 02/06/09 MALONEY, SHAWNA 84.00 02/06/09 PRINS, KELLY 1,220.22 02/06/09 REILLY, MICHAEL 2,133.67 02/06/09 SCHOENECKER, KYLE 152.25 02/06/09 VALERIO, TARA 203.00 02/06/09 AICHELE, CRAIG 2,116.55 02/06/09 PRISM, STEVEN 2,322.15 02/06/09 WOEHRLE, MATTHEW 2,129.53 02/06/09 BERGO, CHAD 2,574.18 02/06/09 FOWLDS, MYCHAL 3,285.88 02/06/09 FRANZEN, NICHOLAS 2,145.70 1006748 02/06/09 LONGRIE, DIANA 473.15 1006749 02/06/09 PERKINS, MATTHEW 170.00 1006750 02/06/09 WELCHLIN, CABOT 2,868.24 1006751 02/06/09 ABRAHAMSON, AMANDA 14.00 1006752 02/06/09 ABRAHAMSON, TYLER 24.00 1006753 02/06/09 BONKO, NICHOLAS 36.00 1006754 02/06/09 BUCZKOWSKI, ALAN 105.00 1006755 02/06/09 CHAMBERLAIN, JAMIE 24.00 1006756 02/06/09 CHEZIK, CARLEY 188.00 1006757 02/06/09 DALBEC, JAMES 60.00 1006758 02/06/09 DOTAS, ROCHELLE 24.00 1006759 02/06/09 FRANK, SARAH 216.00 1006760 02/06/09 GEISER, EMILY 24.00 1006761 02/06/09 GONSIOR, BENJAMIN 72.00 1006762 02/06/09 GOODRICH, CHAD 472.50 1006763 02/06/09 GRAVES, CONNIE 122.00 1006764 02/06/09 GREENER, DOUGLAS 49.50 1006765 02/06/09 HELKAMP, KAYLA 60.00 1006766 02/06/09 LINDA, KELLIE 402.75 1006767 02/06/09 MASON, LAURA 24.00 1006768 02/06/09 NELSON, KIRSTEN 62.50 1006769 02/06/09 NETTLETON, ANTHONY 36.00 1006770 02/06/09 ORTT, MATTHEW 24.00 1006771 02/06/09 PRITSCHET, LEO 84.00 1006772 02/06/09 RUNNING, DUSTIN 228.00 1006773 02/06/09 TARR-JR, GUS 100.00 1006774 02/06/09 THEISS, NIANDRA 24.00 1006775 02/06/09 THIETS, EMMA 21.00 1006776 02/06/09 TSCHIDA, JOSHUA 36.00 1006777 02/06/09 VERMILYEA, ABBY 92.00 1006778 02/06/09 YORKOVICH, BENJAMIN 84.00 1006779 02/06/09 YORKOVICH, JENNA 36.00 1006780 02/06/09 VUE, LOR PAO 296.00 1006781 02/06/09 BUSSING, DYLAN 28.00 1006782 02/06/09 GRANT, MELISSA 241.25 1006783 02/06/09 HANSON, MATTHEW 123.00 Packet Page Number 103 of 188 1006784 02/06/09 LAMSON, KEVIN 42.00 1006785 02/06/09 MANZELLA, TERESA 102.00 1006786 02/06/09 MATESKI, WAYNE 262.00 1006787 02/06/09 MCCORMACK, MELISSA 115.50 1006788 02/06/09 MCLAURIN, CHRISTOPHER 364.28 1006789 02/06/09 MORIS, RACHEL 39.00 1006790 02/06/09 OLSON, SHELBY 18.00 1006791 02/06/09 PIEPER, THEODORE 75.00 1006792 02/06/09 ROSTRON, ROBERT 416.50 1006793 02/06/09 SAUCERMAN, MICHAEL 153.20 1006794 02/06/09 SCHAEFER, JAMES 142.38 1006795 02/06/09 SCHMIDT, EMILY 49.73 1006796 02/06/09 SCHMIDT, JOHN 103.99 1006797 02/06/09 HER, SHILLAME 116.00 1006798 02/06/09 MCDONALD, JESSALYNN 210.00 1006799 02/06/09 BOWMAN, MATTHEW 230.45 1006800 02/06/09 SCHULZE, KEVIN 442.00 1006801 02/06/09 STEFFEN, MICHAEL 56.00 TOTAL 493,880.49 Packet Page Number 104 of 188 Trans Date Posting Date Merchant Name Trans Amount Name 01/23/2009 01/26/2009 PARTY CITY #768 $73.30 MANDY ANZALDI 01/27/2009 01/29/2009 ORIENTAL TRADING CO $96.64 MANDY ANZALDI 01/29/2009 01/30/2009 TARGET 00011858 $17.04 MANDY ANZALDI 01/15/2009 01/19/2009 AQUA LOGIC INC $1,991.55 JIM BEHAN 01/21/2009 01/22/2009 E L REINHARDT COMPANY INC $101.98 JIM BEHAN 01/23/2009 01/26/2009 HENRIKSEN ACE HARDWARE $20.08 JIM BEHAN 01/23/2009 01/26/2009 AQUA LOGIC INC $1,033.90 JIM BEHAN 01/23/2009 01/26/2009 AQUA LOGIC INC $1,129.89 JIM BEHAN 01/27/2009 01/28/2009 HOLLMAN INC $511.33 JIM BEHAN 01/27/2009 01/29/2009 WW GRAINGER $181.65 JIM BEHAN 01/28/2009 01/29/2009 CYBEX-01 $69.42 JIM BEHAN 01/30/2009 01/30/2009 CONTINENTAL RESEARCH $234.96 JIM BEHAN 01/16/2009 01/19/2009 BLUE RIBBON BAIT & TACKLE $8.51 OAKLEY BIESANZ 01/25/2009 01/26/2009 WALGREENS #2805 $13.57 OAKLEY BIESANZ 01/27/2009 01/28/2009 KNOWLAN'S MARKET #2 $7.54 OAKLEY BIESANZ 01/27/2009 01/29/2009 BLUE RIBBON BAIT & TACKLE $7.40 OAKLEY BIESANZ 01/16/2009 01/19/2009 HRM USA INC. $155.80 NEIL BRENEMAN 01/21/2009 01/22/2009 CLOVER SUPER FOODS $189.35 NEIL BRENEMAN 01/17/2009 01/19/2009 SAINT PAUL AREA CHAMBER $150.00 HEIDI CAREY 01/21/2009 01/23/2009 TIGER OAKS PUBLICATION $150.00 HEIDI CAREY 01/22/2009 01/23/2009 TARGET 00021931 $10.67 HEIDI CAREY 01/27/2009 01/28/2009 USADATA.COM SALESLEADS $115.00 HEIDI CAREY 01/16/2009 01/19/2009 VIKING ELEC-CREDIT DEPT. $67.00 SCOTT CHRISTENSON 01/21/2009 01/23/2009 VIKING ELEC-CREDIT DEPT. $1,379.12 SCOTT CHRISTENSON 01/21/2009 01/23/2009 VIKING ELEC-CREDIT DEPT. $517.01 SCOTT CHRISTENSON 01/21/2009 01/23/2009 THE HOME DEPOT 2801 $75.16 SCOTT CHRISTENSON 01/23/2009 01/26/2009 MINVALCO INC $548.56 SCOTT CHRISTENSON 01/27/2009 01/29/2009 JOHNSTONE SUPPLY $162.00 SCOTT CHRISTENSON 01/16/2009 01/19/2009 USPS 2663650009 $4.80 CHARLES DEAVER 01/16/2009 01/19/2009 BIRD HOUSE TOO $21.35 CHARLES DEAVER 01/16/2009 01/19/2009 THE HOME DEPOT 2810 $14.88 CHARLES DEAVER 01/16/2009 01/19/2009 REI DIRECT SALES KENT $22.24 CHARLES DEAVER 01/23/2009 01/26/2009 THE HOME DEPOT 2801 $17.03 THOMAS DEBILZAN 01/19/2009 01/21/2009 THE HOME DEPOT 2810 $51.60 LARRY FARR 01/20/2009 01/21/2009 ELECTRO WATCHMAN INC $291.28 LARRY FARR 01/20/2009 01/21/2009 ELECTRO WATCHMAN INC $394.55 LARRY FARR 01 /20/2009 01 /22/2009 STAR TRAC $671.13 LARRY FARR 01/23/2009 01/26/2009 THE HOME DEPOT 2801 ($23.43) LARRY FARR 01/23/2009 01/26/2009 HIRSHFIELDS/MAPLEWOOD $150.00 LARRY FARR 01/23/2009 01/26/2009 HIRSHFIELDS/MAPLEWOOD $28.73 LARRY FARR 01/23/2009 01/26/2009 HIRSHFIELDS/MAPLEWOOD $6.38 LARRY FARR 01/23/2009 01/26/2009 CIRCUIT CITY SS #3137 $28.81 LARRY FARR 01/23/2009 01/26/2009 THE HOME DEPOT 2801 $84.68 LARRY FARR 01 /23/2009 01 /26/2009 LESCO SC 0530 $125.88 LARRY FARR 01/26/2009 01/27/2009 CERTIFIED LABORATORIES $515.83 LARRY FARR 01/26/2009 01/28/2009 OFFICE MAX $84.16 LARRY FARR 01/29/2009 01/30/2009 COMMERCIAL FURNITURE SRVC $1,978.40 LARRY FARR 01/29/2009 01/30/2009 COMMERCIAL FURNITURE SRVC $1,023.27 LARRY FARR 01/29/2009 01/30/2009 COMMERCIAL FURNITURE SRVC $518.73 LARRY FARR 01/29/2009 01/30/2009 HIRSHFIELDS/MAPLEWOOD $10.45 LARRY FARR 01/29/2009 01/30/2009 MOVING EQUIPMENT SALES $914.00 LARRY FARR 01/28/2009 01/29/2009 PITNEYBOWES ONLINEBILL $1,626.00 KAREN FORMANEK Packet Page Number 105 of 188 01/28/2009 01/29/2009 PITNEYBOWES ONLINEBILL $410.80 KAREN FORMANEK 01/28/2009 01/29/2009 PITNEYBOWES ONLINEBILL $178.00 KAREN FORMANEK 01/16/2009 01/19/2009 GHG CORPORATION $1,600.00 MYCHAL FOWLDS 01/16/2009 01/19/2009 C2C SYSTEMS INC. $707.00 MYCHAL FOWLDS 01/16/2009 01/19/2009 PROFIT SYSTEMS INC $1,058.40 MYCHAL FOWLDS 01/19/2009 01/20/2009 QQEST ASSET MANAGEMENT $389.00 MYCHAL FOWLDS 01/21/2009 01/21/2009 COMCAST CABLE COMM $54.00 MYCHAL FOWLDS 01/21/2009 01/26/2009 QUANTUM CORPORATION $1,488.00 MYCHAL FOWLDS 01/23/2009 01/26/2009 ADVANCED GRAPHIC SYSTEMS $101.18 MYCHAL FOWLDS 01/26/2009 01/27/2009 QWESTCOMM*TN651 $66.45 MYCHAL FOWLDS 01/26/2009 01/27/2009 ORTIVUS INC $2,573.44 MYCHAL FOWLDS 01/27/2009 01/28/2009 SYX*TIGERDIRECT.COM $31.98 MYCHAL FOWLDS 01/16/2009 01/20/2009 SHI INTERNATIONAL CORP $178.93 NICK FRANZEN 01/17/2009 01/19/2009 HP DIRECT-PUBLICSECTOR $313.85 NICK FRANZEN 01/18/2009 01/19/2009 HP DIRECT-PUBLICSECTOR $620.22 NICK FRANZEN 01/20/2009 01/20/2009 HP DIRECT-PUBLICSECTOR $1,335.61 NICK FRANZEN 01/20/2009 01/21/2009 GENERAL NANOSYSTEMS INC $85.90 NICK FRANZEN 01/22/2009 01/22/2009 HP DIRECT-PUBLICSECTOR $2,300.80 NICK FRANZEN 01/26/2009 01/28/2009 SHI INTERNATIONAL CORP $178.93 NICK FRANZEN 01/27/2009 01/28/2009 INSIGHT*PUBLICSECTOR $1,010.54 NICK FRANZEN 01/27/2009 01/28/2009 INSIGHT*PUBLICSECTOR $252.88 NICK FRANZEN 01/27/2009 01/29/2009 OFFICE MAX $24.11 NICK FRANZEN 01/23/2009 01/26/2009 NAPA AUTO PARTS 3279016 $10.33 CLARENCE GERVAIS 01/28/2009 01/29/2009 DAVIS LOCK & SAFE $17.88 CLARENCE GERVAIS 01/15/2009 01/19/2009 OFFICE DEPOT #1090 $54.38 JEAN GLASS 01/20/2009 01/22/2009 OFFICE DEPOT #1090 ($34.68) JEAN GLASS 01/20/2009 01/22/2009 OFFICE DEPOT #1090 $28.80 JEAN GLASS 01/20/2009 01/22/2009 OFFICE DEPOT #1090 $34.68 JEAN GLASS 01/28/2009 01/30/2009 OFFICE DEPOT #1090 $455.75 JEAN GLASS 01/29/2009 01/30/2009 OFFICE DEPOT #1090 $28.80 JEAN GLASS 01/29/2009 01/30/2009 WALGREENS #3122 $12.00 JANET M GREW HAYMAN 01/26/2009 01/27/2009 METRO SALES INC $2,094.23 KAREN E GUILFOILE 01/23/2009 01/26/2009 THE STAR TRIBUNE CIRCULAT $112.58 LORI HANSON 01/17/2009 01/19/2009 THE HOME DEPOT 2801 ($17.03) PATRICK HEFFERNAN 01/17/2009 01/19/2009 THE HOME DEPOT 2801 $16.01 PATRICK HEFFERNAN 01/19/2009 01/21/2009 OFFICE MAX $34.14 PATRICK HEFFERNAN 01/15/2009 01/19/2009 NORTHERN TOOL EQUIP-MN $97.95 GARY HINNENKAMP 01/15/2009 01/19/2009 MICHAELS #2744 $57.58 ANN E HUTCHINSON 01/21/2009 01/23/2009 OREILLY AUTO 00020743 $51.18 KEVIN JOHNSON 01/23/2009 01/26/2009 SUBWAY 00106591 $6.00 KEVIN JOHNSON 01/23/2009 01/26/2009 HOLIDAY INN DULUTH FB $8.00 KEVIN JOHNSON 01/23/2009 01/26/2009 HOLIDAY INN DULUTH FB $11.00 KEVIN JOHNSON 01/24/2009 01/26/2009 SUBWAY 00106591 $5.81 KEVIN JOHNSON 01/24/2009 01/26/2009 HOLIDAY INN DULUTH FB $11.00 KEVIN JOHNSON 01/25/2009 01/27/2009 HOLIDAY INN DULUTH FB $3.44 KEVIN JOHNSON 01/26/2009 01/27/2009 HOLIDAY INNS $294.96 KEVIN JOHNSON 01/15/2009 01/19/2009 NORTHERN TOOL EQUIP-MN $78.92 DON JONES 01/27/2009 01/28/2009 RED WING SHOE STORE $170.00 DON JONES 01/16/2009 01/19/2009 BOUND TREE MEDICAL LLC $51.45 BERNARD R JUNGMANN 01/24/2009 01/26/2009 THE HOME DEPOT 2801 $49.33 BERNARD R JUNGMANN 01/29/2009 01/30/2009 BOUND TREE MEDICAL LLC $684.63 BERNARD R JUNGMANN 01/26/2009 01/27/2009 BEST BUY MHT 00000109 $20.26 NICHOLAS KREKELER 01/26/2009 01/28/2009 CVS PHARMACY #1751 Q03 $3.83 NICHOLAS KREKELER Packet Page Number 106 of 188 01/15/2009 01/19/2009 OFFICE MAX $57.25 LISA KROLL 01/16/2009 01/19/2009 ADVANCED GRAPHIC SYSTEMS $178.92 LISA KROLL 01/20/2009 01/21/2009 ARVEY PAPER & OFFICE PRO $1,585.07 LISA KROLL 01/21/2009 01/22/2009 RAINBOW FOODS 00088617 $41.97 LISA KROLL 01/23/2009 01/26/2009 ADVANCED GRAPHIC SYSTEMS $126.74 LISA KROLL 01/23/2009 01/26/2009 SHRED-IT $18.15 LISA KROLL 01/26/2009 01/28/2009 THE OLIVE GARD00012005 $96.93 LISA KROLL 01/27/2009 01/28/2009 PAKOR INC $408.92 LISA KROLL 01/17/2009 01/19/2009 MINNESOTA BOOKSTORE $74.61 DAVID KVAM 01/26/2009 01/28/2009 UNIFORMS UNLIMITED INC $60.00 DAVID KVAM 01/15/2009 01/19/2009 WW GRAINGER $347.20 STEVE LUKIN 01/21/2009 01/22/2009 ADVANCED GRAPHIX INC $863.76 STEVE LUKIN 01/26/2009 01/27/2009 ADVANCED GRAPHIX INC $13.35 STEVE LUKIN 01/27/2009 01/28/2009 EMERGENCY APPARATUS MAINT $768.54 STEVE LUKIN 01/27/2009 01/29/2009 ASPEN MILLS INC. $33.63 STEVE LUKIN 01/21/2009 01/23/2009 ON SITE SANITATION $48.65 MARK MARUSKA 01/23/2009 01/26/2009 HEJNY RENTAL INC $174.44 BRENT MEISSNER 01/21/2009 01/22/2009 RAINBOW FOODS 00088591 $10.00 JON A MELANDER 01/22/2009 01/23/2009 QWESTCOMM*TN651 $57.88 ROBERT MITTET 01/23/2009 01/26/2009 SHRED-IT $18.15 ROBERT MITTET 01/28/2009 01/28/2009 COMCAST CABLE COMM $142.07 ROBERT MITTET 01/27/2009 01/29/2009 METROCALL/ARCH WIRE $15.94 ED NADEAU 01/21/2009 01/22/2009 FRESH WATER SOCIETY $125.00 BRYAN NAGEL 01/27/2009 01/28/2009 FRESH WATER SOCIETY $125.00 BRYAN NAGEL 01/28/2009 01/30/2009 CINTAS FIRST AID #431 $105.55 BRYAN NAGEL 01/21/2009 01/23/2009 OFFICE DEPOT #1090 $68.63 MARY KAY PALANK 01/27/2009 01/29/2009 OFFICE DEPOT #1090 $69.67 MARY KAY PALANK 01/28/2009 01/30/2009 OFFICE DEPOT #1090 $41.30 MARY KAY PALANK 01/16/2009 01/19/2009 MIDWAY PARTY RENTAL INC $224.18 CHRISTINE PENN 01/19/2009 01/20/2009 OFFICE DEPOT #1090 $72.57 PHILIP F POWELL 01/21/2009 01/23/2009 ECPI ARRWHD FORENSIC PRD $304.02 PHILIP F POWELL 01/23/2009 01/26/2009 STAPLES DIRECT00209908 $181.46 PHILIP F POWELL 01/28/2009 01/30/2009 CINTAS FIRST AID #431 $75.49 WILLIAM J PRIEFER 01/15/2009 01/19/2009 KATH AUTO PARTS NSP $17.09 STEVEN PRIEM 01/15/2009 01/19/2009 KATH AUTO PARTS NSP $203.88 STEVEN PRIEM 01/16/2009 01/19/2009 AGGRESSIVE HYDRAULICS $163.64 STEVEN PRIEM 01/16/2009 01/19/2009 AGGRESSIVE HYDRAULICS $232.28 STEVEN PRIEM 01/16/2009 01/19/2009 MNLA $15.00 STEVEN PRIEM 01/19/2009 01/20/2009 POMPS TIRE SERVICE $55.23 STEVEN PRIEM 01/20/2009 01/22/2009 KATH AUTO PARTS NSP $32.53 STEVEN PRIEM 01/21/2009 01/23/2009 TOUSLEY FORD 127200039 $28.24 STEVEN PRIEM 01/22/2009 01/26/2009 KATH AUTO PARTS NSP $20.68 STEVEN PRIEM 01/22/2009 01/26/2009 TOUSLEY FORD 127200039 $314.56 STEVEN PRIEM 01/22/2009 01/26/2009 FACTORY MOTOR PARTS #19 $51.18 STEVEN PRIEM 01/23/2009 01/26/2009 KATH AUTO PARTS NSP $509.05 STEVEN PRIEM 01/23/2009 01/26/2009 KATH AUTO PARTS NSP $98.58 STEVEN PRIEM 01/23/2009 01/26/2009 BAUER BULT TRE33200023 $194.74 STEVEN PRIEM 01/23/2009 01/27/2009 ASPEN EQUIPMENT C/O CINDY $239.25 STEVEN PRIEM 01/26/2009 01/28/2009 TOUSLEY FORD 127200039 $152.86 STEVEN PRIEM 01/26/2009 01/28/2009 TOUSLEY FORD 127200039 $14.94 STEVEN PRIEM 01/27/2009 01/29/2009 KATH AUTO PARTS NSP $289.91 STEVEN PRIEM 01/27/2009 01/29/2009 KATH AUTO PARTS NSP $24.25 STEVEN PRIEM 01/27/2009 01/30/2009 AMERICAN FASTENER & SUPPL $159.02 STEVEN PRIEM Packet Page Number 107 of 188 01/28/2009 01/30/2009 TOUSLEY FORD 127200039 $103.83 STEVEN PRIEM 01/29/2009 01/30/2009 GOPHER BEARING CO, $271.96 STEVEN PRIEM 01/29/2009 01/30/2009 MTI TPEC $299.32 STEVEN PRIEM 01/16/2009 01/19/2009 SHRED-IT $56.61 KEVIN RABBETT 01/23/2009 01/26/2009 SHRED-IT $49.95 KEVIN RABBETT 01/24/2009 01/26/2009 CUB FOODS, INC. S5C ($55.51) KEVIN RABBETT 01/24/2009 01/26/2009 CUB FOODS, INC. $55.51 KEVIN RABBETT 01/15/2009 01/19/2009 OFFICE DEPOT #1090 $129.55 TERRIE RAMEAUX 01/20/2009 01/21/2009 HILLYARD INC MINNEAPOLIS $1,500.00 MICHAEL REILLY 01/20/2009 01/21/2009 HILLYARD INC MINNEAPOLIS $1,136.15 MICHAEL REILLY 01/23/2009 01/26/2009 DALCO ENTERPRISES, INC $721.78 MICHAEL REILLY 01/28/2009 01/29/2009 DALCO ENTERPRISES, INC $19.00 MICHAEL REILLY 01/29/2009 01/30/2009 SUPREME AUDIO INC $353.99 NANCY RICHTER 01/20/2009 01/21/2009 DAVIS LOCK & SAFE $10.14 AUDRA ROBBINS 01/26/2009 01/27/2009 WALGREENS #2936 $7.97 AUDRA ROBBINS 01/20/2009 01/21/2009 UNITED RENTALS $70.44 ROBERT RUNNING 01/26/2009 01/28/2009 HEJNY RENTAL INC $144.36 ROBERT RUNNING 01/19/2009 01/20/2009 LIFESAVERS CONFERENCE 3 $250.00 MICHAEL SHORTREED 01/23/2009 01/26/2009 UNIFORMS UNLIMITED INC $65.00 MICHAEL SHORTREED 01/24/2009 01/26/2009 STILLWATER VETERINARY $86.00 MICHAEL SHORTREED 01/28/2009 01/29/2009 COMOPARKANIMAL HOSPITAL $664.80 MICHAEL SHORTREED 01/27/2009 01/29/2009 MISSISSIPPI MARKET $8.84 CHRISTINE SOUTTER 01/27/2009 01/29/2009 MISSISSIPPI MARKET $21.30 CHRISTINE SOUTTER 01/20/2009 01/22/2009 OFFICE MAX $103.49 PAULINE STAPLES 01/27/2009 01/28/2009 IMPERIALTEXTILE.COM $59.82 PAULINE STAPLES 01/22/2009 01/26/2009 S & T OFFICE PRODUCTS $72.68 JOANNE M SVENDSEN 01/29/2009 01/30/2009 LOFFLER COMPANIES INC $291.43 JOANNE M SVENDSEN 01/24/2009 01/26/2009 TARGET 00006643 $6.40 DOUGLAS J TAUBMAN 01/21/2009 01/22/2009 METRO ATHLETIC SUPPLY $1,405.01 JAMES TAYLOR 01/22/2009 01/23/2009 METRO ATHLETIC SUPPLY $2,297.21 JAMES TAYLOR 01/23/2009 01/26/2009 STRAUSS SKATE & BICYCLES $230.00 JAMES TAYLOR 01/23/2009 01/26/2009 STRAUSS SKATE & BICYCLES $2,750.00 JAMES TAYLOR 01/15/2009 01/19/2009 SEARS ROEBUCK 1122 $8.53 TODD TEVLIN 01/15/2009 01/19/2009 THE HOME DEPOT 2801 $41.25 TODD TEVLIN 01/15/2009 01/19/2009 MILLS FLEET FARM #27 $148.64 TODD TEVLIN 01/23/2009 01/26/2009 CPS INC-DARECATALOUGE.COM $69.12 JOE TRAN 01/16/2009 01/19/2009 S & T OFFICE PRODUCTS $11.12 KAREN WACHAL 01/16/2009 01/19/2009 USPS 2663650009 $9.08 KAREN WACHAL 01/26/2009 01/27/2009 MN DEPT HOMELAND SECURITY $225.00 SUSAN ZWIEG 01/29/2009 01/30/2009 MN DEPT HOMELAND SECURITY $225.00 SUSAN ZWIEG 01/29/2009 01/30/2009 MN DEPT HOMELAND SECURITY $225.00 SUSAN ZWIEG TOTAL $60,494.13 Packet Page Number 108 of 188 Agenda M2 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, Citizen Services Director DATE: February 17, 2009 SUBJECT: Knights of Columbus Council #4145 Temporary Gambling Permit Resolution Introduction An application has been submitted for a temporary gambling permit by James D. Crews on behalf of Knights of Columbus Council 4145, 3722 Centerville Road, Vadnais Heights. The permit is for a raffle with the proceeds benefiting the Knights of Columbus Council 4145. The event will be held at the Guldens Restaurant, 2999 Highway 61 on Wednesday, April 29, 2009 from 6:00 p.m. to 9:00 p.m. In order for the State of Minnesota to issue a temporary gambling permit, approval of the following resolution from the City is required: RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for the Knights of Columbus Council 4145, 3722 Centerville Road, Vadnais Heights to be used on April 29, 2009 at Gulden's Restaurant, 2999 Highway 61. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that the Council approve the above resolution for a temporary gambling permit for the Knights of Columbus Council 4145. Packet Page Number 109 of 188 Agenda Item M3 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, Citizen Services Director DATE: February 17, 2009 SUBJECT: Church of the Presentation of the Blessed Virgin Mary Temporary Gambling Permit Resolution Tntrndnctinn An application has been submitted for temporary gambling by Stephen Blessing on behalf of the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street. This is for their Spring Festival event. The event will be held on May 2, 2009 from 12:00 Noon to 11:00 p.m. and on May 3, 2009 from 11:00 a.m. to 6:00 p.m. Funds raised will be used to support general operations. In order for the State of Minnesota to issue a temporary license, approval of the following resolution from the City is required: RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling on May 2, 2009 and May 3, 2009 is approved for the Church of the Presentation of the Blessed Virgin Mary (BVM), 1725 Kennard Street, Maplewood. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that the City Council approve the above resolution for a temporary gambling for the Church of the Presentation of the Blessed Virgin Mary. Packet Page Number 110 of 188 Agenda Item M 4 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Steve Lukin, Fire Chief SUBJECT: Request Approval of a Joint Powers Agreement with St. Paul Fire Regarding CAD DATE; February 12, 2009 INTRODUCTION At this time, we now have all of the hardware and software in place to start utilizing the mobile CAD system. This system is the computer aided dispatch which will provide us important information in our vehicles. The CAD system is awned and operated by the St. Paul Fire Department and they are requiring us to enter into a JPA. As you may recall, we received a federal fire grant for $115,000 for the purchase and setup of our vehicle computers and, at this time, the last step in the process is to enter into a JPA with St. Paul Fire. The cost of this JPA was budgeted for in 09 and was reviewed and approved by the city attorney. RECOMMENDATION I recommend that the city council enter into the Joint Powers Agreement with the city of St. Paul regarding the wireless CAD system. Att. Packet Page Number 111 of 188 JOINT POWERS AGREEMENT Between the City of Saint Pahl and the City of Maplewood For Wireless CAD System Access This is an Agreement by and between the City of Saint Paul, (hereinafter referred to as the "City") a Minnesota municipality, through the Saint Paul Fire Department (hereinafter referred to as the "SPFD") and the City of Maplewood, (hereinafter referred to as the "Maplewood")apolitical subdivision of the State of Minnesota. Through the Maplewood Fire Department (hereinafter refereed to as the "Customer Agency"). WHEREAS, The City and Maplewood, pursuant to the provisions of Minnesota Statutes §471.59, are authorized to enter into an agreement to exercise jointly the governmental powers and functions each has individually; and WHEREAS, The City and Maplewood, pursuant to the provisions of Minnesota Statutes §471.64, are authorized to lease, sell, and buy materials between one another; and WHEREAS, The City and Maplewood have entered into agreements for Maplewood to have the use of a CAD system owned by the City ("City CAD System"); and WI-TEREAS, The SPFD is currently utilizing a wireless network ("Wireless Network") for connectivity between the Ramsey County's Dispatch Center, and the SPFD's laptops through "Message Switch" {Motorola Premier MDC Server software, version 5.16.1) accessing Consolidated CAD Dispatch Center; and WHEREAS, The Customer Agency wishes to also utilize the Wireless Network for connectivity between the CAD Consolidated Dispatch Center, and the Customer Agency's laptops, through the Message Switch accessing the City CAD System; and WHEREAS, Pursuant to the SPFD's current agreements with Motorola, Sprint Wireless and State of Minnesota far NetMotion and Internet connectivity, the SPFD has the authority to extend the use of the Wu•eless Network services to other municipality Fire agencies; and WHEREAS, The City uid Maplewood have reached agreement on the terms and conditions under which the SPFD will extend its Wireless Network capability and the expertise of its Information Systems staff to the Customer Agency to help both parties achieve operating efficiencies; NOW, THEREFORE, IT IS I-IEREBY AGREED, by and between the parties as follows: I. Scope of Services A. General Description of Services The SPFD, pursuant to authority set forth in the Saint Paul City Charter, Saint Paul City Codes and applicable State Statutes, shall provide the Customer Agency a connection to the City CAD System, through a Message Switch to a Wireless Network System ("System") for use by the Customer Agency as described herein. ]PA City and Maplewood Wi-~eless CAD Agreement Page 1 of 12 Packet Page Number 112 of 188 B. Svstem Descr^ption 1} The System consists of a network of wireless connectivity between properly equipped and confzguxed laptop computers and the Message Switch (Motorola Premier MDC Server softwaz•e) operated by SPFD. 2} The System is supported by hardware such as servers, firewalls, and related network equipment as required to support the network of wireless connectivity. 3) The functionalities ofthe System are to allow fire emergency vehicles to wirelessly and without radio transmission receive dispatched calls for service from the City CAD System; allow fire emergency vehicles to transmit their status to the City CAD System; allow fire emergency vehicle to fire emergency vehicles wireless message communication; and exchange wireless messages between fire emergency vehicles and dispatchers from the CAD System without transmitting z•adio tz•affic. 4) All data transmitted from laptops is encrypted. C. Description of Services. The services to be provided by the SPFD to the Customer Agency under this Agreement are as follows: 1) Svstem Connectivity The SPFD shall provide the Customer Agency with wireless connectivity, for Customer Agency Iaptops utilizing the Message Switch currently installed at the SPPD's Computer Center. Upon initial implementation, the wireless connectivity will allow the Customer Agency to perform the following functions using the indicated software; a) Motorola Premier MDC client software, version S, l'1, which is the CAD/wireless interface on Customer Agency laptops and allows query functions and encrypts data; b} NctMotion Mobility X1=1 client software, version 7.0, which compresses and encrypts data and maintains wireless connectivity; c} Sprint PCS Connection Manager or equivalent and d} Anti-virus software and Ghost software. 2) The SPFD will also enable functionality, as mutually agreed by the parties, to allow Customer Agency's access to various specific Internet sites, 3} Initial Implementation a} The Customer Agency will arrange for purchase of Sprint wireless services and wireless modems. As a result, the costs for Sprint wireless services will be included in the one-time payment and Monthly Fees to be charged to the Customez• Agency by Sprint wireless service provider. Should the SPFD determine to change the wireless services vendor, the provisions of Section LC.5}g} shall apply. JPA City and Maplewood Wireless CAD tlgreemetit Page 2 of 12 Packet Page Number 113 of 188 b) IS staff assigned to SPFD shall install and configure software, as described in LC.1) a)-d}, on City of St. Paul servers located in the CAD Computer Center and/or on each Customer Agency provided laptop. This is in order to provide Wireless Network services. IS staff assigned to SPFD will install properly configured software, on Customer Agency - provided laptops at a mutually agreed upon location. c) IS staff assigned to SPFD will install a wireless modem on each Customer Agency laptop. IS staff assigned to SPFD will install connectors and antennae, if the connectors and antennae are needed for wireless services, on each Customer Agency laptop. d} IS staff assigned to SPFD will test all installations and certify that all Services are completed, that Services perform in accordance with the terms of this Agreement and the software manufacturers' users manuals, and that connectivity to the Wireless Network is ready for testing. e) The Customer Agency shall have a 14~Day Field Test Period to test the connectivity for up to 3 installed laptops; subsequent installation of laptops will not be subject to any field test period and shall be treated as a Continuing Service under this Agreement; f} During the 14-Day Field Test Period, IS staff assigned to SPFD will correct any System defects or deficiencies identified by the Customer Agency; the Customer Agency shall telephone the SPFD Helpdesk at 651-228-6267 or email to SPFDHelp(a,ci.stpaul.mn.us upon identifcation of a defect or deficiency; g) Acceptance; the Customer Agency shall accept the Services after the set- up of the initial laptops, expiration of the 14-Day Field Test Period and correction of defects and deficiencies by the Customer Agency and the SPFD. h) The Customer Agency will be responsible for the physical installation of the laptops tested during the 14-Day Field Test Period, and for the physical installation of any subsequent additional Customer Agency laptops to the Wireless Network. This service is not within in the scope of the Services wider this Agreement. i) Connectivity of the laptops to the wireless service will take place on a schedule to be mutually agreeable to the parties, provided that the initial test laptops will be installed within sixty (60} days of execution of this Agreement by the parties. j) Subsequent implementation of wireless connectivity for additional laptops will take place over a period of time as requested by the Customer Agency. The maximum number of all operational laptops will not exceed 20 units in total used by Customer Agency. JPA City and Maplewood Wireless CAD Agreement Page 3 of 12 Packet Page Number 114 of 188 4) Traininz; a) The SPFD will provide instructors and initial train the trainer type of training for the Customer Agency. Customer Agency should prepare its own trained personnel (local expez•ts) for agency's ongoing CAD mobile operational support. b) The training shall take place at a mutually agreed upon location using Customer Agency -provided laptops with the software that the SPFD has installed. c) One training session shall be conducted for up to 8 individuals for a period of two hours. d) All training sessions shall be completed during the 14-Day Field Test Period identified in Section 1.C,3)e). 5) System Support Services (Maintenance Helpdesk, Up rides The SPFD shall provide System maintenance, Helpdesk sez•vices and System upgrades (collectively "Support Services") to the following degree and manner: a} Maintain functionality of all SPFD- installed Wireless Network installed software and the connectivity between the Customer Agency's laptops and the Message Switch; b) Assistance fz'om the Helpdesk during regular business hours (8:00 a.m.- 4:00 p.m.}, Monday- Friday, for problems with the System; c) There will be no On-call assistance from the Helpdesk staff for after- hours (M-F 4:00 p.m. to 8.a.m. and weekends) or holiday problems with the System; After hours requests will be handled through helpdesk voice mail or email on the next following work day. d} The SPFD will periodically receive upgraded software or software patches for the Wireless Network from vendors including updates or software patches to the supported operating systems. System software upgrades or software patches will be implemented as upgrades and patches become available from vendors and as the SPFD decides the upgrades or patches are suitable for the continued successful operation of the System. The process for installing upgrades or patches of software may require that all or portions of the System betaken out of service for a period of time, The SPFD will plan installation of software upgrades during a regular workweek and hours, in a manner so as to mizrimize the disruption to the operation of the Wireless Network; 7PA City a3~d Maplewood Wireless CAD Agreement Page ~ of 12 Packet Page Number 115 of 188 e} Periodically, the SPFD shall perform maintenance on or will replace or repair hardware required for the Wireless Network• The process for replacing or repairing hardware may require that all or portions of the Wireless Network be taken out of service for a period of time. The SPFD will plan work on hardware during a regular workweek and Hours, in a manner so as to minimize the disruption to the operation of the Wireless Network; f) The SPFD reserves the right to select and install software products required to operate the Wireless Network other than the products originally specified in this Agreement. This may mean the SPFD will change software products, at its discretion based on cost, acceptable software and service from vendoz•s and compatibility with the Wireless Network. Costs to the Customer Agency will not change without an addendum to this Agreement oz• a new agreement; g} The SPFD may, at its own discretion, select another vendor for wireless services. The SPFD will notify the Customer Agency of such a planned change in wireless vendors at least 6Q days before such a change is made. By the end of the 60 day period, the Customer Agency will arrange for wireless services and wireless cards for laptops from the SPFD selected vendor. The Customer Agency will also make arrangements for billing to the Customer Agency for these services and equipment. The SPFD will make its selection of a wireless vendor based on their compatibility and reliability with the Wireless Network, compatibility and reliability of wireless vendor supplied hardware such as modems, and costs and support from the vendor. Should the vendor agree to allow the SPFD to manage an account for the Customer Agency, the SPFD may offer to act as account manager for vendor wireless services provided for the Customer Agency laptops. In such event, the SPFD will add to its monthly bill to the Customer Agency the cost of the vendor wireless services, cost of the modems, antennae or other costs billed to the SPFD by the vendor for services to the Customer Agency. h} SPFD does not currently support the Microsoft Vista operating system. Any firt>,u•e support by SPFD for Customer Agency laptop computers installed with the Vista operating system will be at the sole discretion of SPFD. Should SPFD elect to offer such support for the Vista operating systen~r for laptops used in the Wireless Network this will be communicated in writing to the Customer Agency by the SPFD Designated Representative. 6} The initial software to be installed by SPFD on Customer Agency laptops and/or City of St. Paul server(s) is as described in LC,l)a)-d). JPA City aiZd Maplewood Wireless CAD Agree-nent Page 5 of 12 Packet Page Number 116 of 188 D. Ownershit~ 1) The Customer Agency will awn all hardware purchased by the Customer Agency for the wireless connectivity installed by the SPFD on the Customer Agency laptops. 2} The SPFD will be the licensee of all software required for the Wireless Network and installed by the SPFD in the Customer Agency laptops. E. Access. The SPFD cannot limit the Customer Agency's access to the Internet without the Customer Agency's agreement, unless such limitation is necessary because of Spam, viruses, cloning, and other events that the SPFD determines may or will affect the security or integrity of the Wireless Network, IL Customer Agency Responsibilities The Customer Agency shall; A.. Provide laptop computers meet the specifications defined by SPFD and equipped with Microsoft Windows XP Pro operating system, compatible with the software and hardware used by SPFD for the Wireless Network. The hardware is to include any needed mounts or modems for laptops, cables, antennas or any other equipment specified by SPFD to install laptops in the Customer Agency's emergency vehicles; Purchase of Sprint wireless services and wireless modems specified by SPFD. B, During the 14-Day Field Testing Period, the SPFD will correct any Wireless Network defects or deficiencies identified by the Customer Agency or the SPFD; the Customer Agency shall telephone the SPFD Helpdesk at 651-228-6267ar email to SPFDHe~(a?,ci.st~aul.mn.us upon identification of a defect or deficiency; C. Acceptance: the Customer Agency shall accept the Services after the set-up of the initial test laptops, expiration of the 14-Day Field Test Period and correction of defects and deficiencies identified by the SPFD and the Customer Agency; D. Prepare a scheduled plan for the replacement of Customer Agency laptops that will maintain compatibility and functionality with the software and hardware used by the SPFD in the operation of the Wireless Network. Failure to maintain the proper compatibility of the laptops, including laptop operating system software will not preclude the SPFD from upgrading the software or hardware as needed to maintain the Wireless Network, The SPFD and the Customer Agency shall meet in good faith to discuss the replacement plan. The SPFD reserves the right to terminate this Agreement if the Customer Agency does not comply with the provisions of this paragraph; 1PA City and Maplewood Wireless CAD Agreement Page 6 of t2 Packet Page Number 117 of 188 E. Should the Customer Agency decide to install additional software on their laptops or alter the configuration of the laptops, it does so at its own risk. The Customer Agency must provide staff capable of providing support for the preparation, installation, maintenance and upgrades of the additional software. The SPFD may test software for compatibility with the Wireless Network at the Customer Agency's request. The testing will be charged at a rate of $60/hour per employee required to complete the work. Such testing may include actual installation of the software on Customer Agency laptop(s) for testing purposes. The Customer Agency agrees to maintain additional software installed on the laptops in a configuration compatible with the Wireless Network. If at any time laptop configurations implemented by the Customer Agency, or at the request of the Customer Agency, interferes with operation of the Wireless Network or if software conflicts develop between software required for the successful use of the Wireless Network and additional software installed by the Customer Agency or at the request of the Customer Agency, the SPFD will charge at the above rate to correct the problem. Customer Agency teclulical staff must work with the SPFD as requested by the SPFD to resolve the problem. Should the problem not be corrected within 5 working days the Customer Agency agrees to remove the additional software so that the Wireless Network will be restored to propez• working order as determined by the SPFD. Should the SPFD decide the software conflict is of severe enough detriment to the operation of the Wireless Network, the SPFD may require immediate steps be taken to restore the Wireless Network. These immediate steps may include the immediate removal or disabling of the software or the temporary termination of Customer Agency connection to the Wireless Network. Charges incuu•red by the Customer Agency for these services will be added to monthly charges billed to the Customer Agency. These charges and all payments to be made under this Agreement are due irrespective of the SPFD's actions, under this section, to take steps to restore the Wireless Network, remove or disable software, or cause temporary tezmination of Customer Agency connection to the Wireless Network; F. Once the training described in Section LC.4) has been completed, the Customer Agency will organize atrain-the-trainer approach to developing local experts in the operation of laptops used in the Wireless Network. The intent of this approach is that Customer Agency employees will be local experts serving as initial resources for Customer Agency staff with questions on the basic operation of the laptops, CAD functions and query functions; G. The Customer Agency will provide Customer Agency staff to be the sole resource for training, supervising and responding to questions on the operation of the Customer Agency's SR.A software application or any future applications or services installed by the Customer Agency or at the Customer Agency's request, and that are not determined by the SPFD to be essential for Services originally offered by the SPFD; I=I. Customer Agency laptops requiring repairs under the purchase or lease warranty may be brought to SPFD far shipment to the laptop vendor. Once repairs are made the laptop will be returned to SPFD for testing for connectivity to the wireless network. Customer Agency will be contacted to pickup the laptop once testing is completed. Any shipping charges will be the responsibility ofthe Customer Agency. If billed to SPFD the shipping charges will be added to the monthly costs to Customer Agency. JPA City and Maplewood Wireless CAD Agreement Page 7 of 12 Packet Page Number 118 of 188 I, Customer Agency laptops requiring repairs not covered by the warranty will be the responsibility of the Customer Agency for shipment to the vendor or other repair service and for direct payment of shipping and t•epait•s. Any laptops sent by SPFD for repairs under the waz7•anty that are determined by the laptop vendor to require repairs not covered by the warranty will be referred to the Customer Agency for direct contact with the vendor as to approval for non-warranty repairs, payment of non-warranty repair and shipping costs. III. CostlPayment A. One-time Payment: Upon signing of the Agreement and z•eceipt of an invoice, the Customer Agency will make aone-time payment to SPFD, which includes: Software -NetMotion $650.0015 units McAfee Virus Scan Plus $40.00/Unit Ghost 12.0 $70.OO/LJnit Support ~- setup $80.OOIUnit Total $320.OOIUnit ($130.-lunit} Minimum 5 units B, Monthly Fee -Upon completion of al! Initial Installation Services, successfitl activation of the wireless connection, and zeceipt of an invoice, the Customer Agency will pay the SPFD a monthly maintenance and connectivity fee ("Monthly Fee"} of $45.00 per activated laptop. C. The Monthly Fee includes the Customer Agency's proportionate percentage of the SPFD's costs for the following, shared among all agencies using the wireless connectivity, based on the number of activated units: NetMotion SupportlMaintenance $15,001 Unit Hardware- State Internet $5.001 Unit Staff/SupportlHelpdesk/Overheadl $25.001 Unit Total $45.00 I Unit D. Payments shall be made within thirty days of receipt of an invoice. Disputes and calculation of interest are subject to the provisions of Minnesota Statutes §471,425. JPA City and Maplewood Wireless CAD Agreement Page 8 of 12 Packet Page Number 119 of 188 E, The Monthly Fees set forth above shall remain in effect thz•ough December 31, 2009. No later than July 31, 2009, and by July 31 of each renewal year thereafter, the SPFD will notify the Customer Agency's Department, in writing, of any increase in the Monthly Fees to be effective for the following calendar year, and shall include with such notification: 1) an explanation and documentation of the reasons for the increase, including, but not limited to changes in the SPFD's personnel costs, including costs for providing Helpdesk services, changes in the charges by the wireless vendors, software vendors or hardware vendors for their products or support and maintenance costs for their products, or costs for maintaining the SPFD Computer Center; and 2) any change in the Customer Agency's proportionate shaz•e. T.V. Warranty A. Software to be installed under this Agreement is subject to the warranty provisions of the agreements between the SPFD and software vendors. B, The SPFD warrants that the Wireless Network shall perfoz•m in accordance with the provisions of this Agreement and the specifications of the hardware and software manufacturer's users manuals, and that the Services shall be performed in a pz•ompt, professional and workmanlike manner. 1) The SPFD agrees that if the Wireless Network fails to perform as specified in Section IV.B. above, and said failure is not due to any act or on~zission of Customer Agency, the Monthly Fee described in Section III.B, or the pro-rata chair of said fee as appropriate for the length of said failure, shall be waived. V. Designated Representatives A. Contractual contacts -Each party has designated an individual to serve as a point of contact for contractual issues. The designated individuals are: SPFD Title: Director of Fire Executive Services, John Swanson Address: 100E 11`x' St., Saint Paul, MN 55101 Tel: 65 I -228-6256 E-mail: john.swanson@ci.stpaul,mn.us Customer Agency Title: Fire Chief Steve Lukin Address: I955 Clarance St. Maplewood MN. 55109 Tel: 651-249-2802 E-mail: Steve.lukin@ci.maplewood,mn.us JPA City acid Maplewood Wireless CAD Agreement Page 9 of 12 Packet Page Number 120 of 188 B. Technical Staff Contact -Each party has designated an individual to serve as a point of contact for the party's technical staff izr regards to this Agreement. The designated individuals are; SPFD Title: Saint Paul Fire Department, System Support Specialist, Pete Kichler Address: 100E 11t~' St., St. Paul, MN 55101 Tel; Mon-Fri, daytime, 651-228-6267, St. Paul Fire Department IIelpdesk; E-mail: SPFDHeIp(a7ci.stpaul.mn.us, I~Ielpdcsk e-mail Customer Agency Title; Director IT Mychal Fowlds Address: 1830 E. CO, B Maplewood MN. SSI09 Tel: 65 I -249-2923 E-mail: Mychal.fowlds @ ci.maplewood.mn.us C. The above-identified individuals shall have the authority to transmit instructions, provide required information, and assist in resolving any questions or issues that may arise. The Customer Agency's contact shall also provide copies to the SPFD's contact of any relevant policies, procedures, or standards adopted by the Customer Agency's Department that may have an impact on the manner in which SPFD IS staff delivers the requested service. VI. Indemnification Nothing in this Agreement shall constitute a waiver of the rights, privileges, and benefits that each party is entitled to under Minnesota Statutes. Each party agrees that it will be responsible for its own acts andlor omissions and those of its officials, employees, representatives, and agents in carrying out the terms of this Agreement and the results thereof, to the extent authorized by law and shall not be responsible foz• the acts andlor omissions of the other party and the results thereof. The liability and the monetary limits of liability of the parties, their officials, employees, representatives, and agents shall be governed by provision of Minnesota Statutes Chapter 466 and other applicable law. VII. Data Practices Nothing in this Agreement can be construed to be contrary to Minnesota Statutes, Chapter I3, Minnesota Government Data Practices Act, and in particular Minn. Stat. §§ 13.05, subds. 6 & 11 and 13.37, subd. 1(b). All of the data created, collected, received, stored, used, maintained, or disseminated by the parties in performing functions under the Agreement is subject to the requirements of Minnesota Government Data Practices Act and all parties must comply with those requirements. If any provision in this Agreement is in conflict with the Minnesota Government Data Practices Act, the Act will control. JPA City and Maplewood Wireless CAD Agreement Page l0 of 12 Packet Page Number 121 of 188 VIII. TermlTermination A. Term -This Agreement will be effective upon final execution by both parties until the end of 2009. Thereafter, this Agreement shall automatically be renewed for an additional one-year period unless either party gives the other party written notice of its intent not to renew by November 1 of the then-current term. The term of this Agreement, including all renewals, shall not exceed 4 years. B. Termination -Either party may terminate this Agreement with or without cause. If termination is for cause, the party receiving the notice shall have 120 days to cure the breach. Either party may also terminate this Agreement without cause upon a one year written notice to the other party. C. Should termination by the Customer Agency take effect during a time period for which the SPFD has already paid license or maintenance fees, or for a time period for which such fees are due and payable by the SPFD, for any software purchased for use by the Customer Agency by the SPI'D, the Customer Agency will be liable for its portion of the fees until the end of the term for which the SPFD has paid the fees or for which such fees are due and payable by the SPFD, regardless of when the termination of this Agreement takes effect. VIIII. Conditions Outside Control of a Party. No party to this Agreement can be held responsible for conditions outside the control of the party claiming its occurrence, which are the direct result of force majeure which shall mean and include acts of god; acts of public enemies; strikes or lockouts; enforceable governmental or judicial orders; outbreak of war or insurrection, or acts of terrorism; insurrections; riots; civil disturbances; earthquakes, floods, fires; explosions or other similar catastrophes or events not reasonably within the party's control. X. Assignment Neither party to this Agreement shall assign, delegate or transfer any rights or obligations under this Agreement without prior written consent from the other party. XI. Amendments Any amendment or modification to this Agreement shall be in writing and shall not be effective until executed by both parties to this Agreement. XII. entire Agreement This Agreement contains the entire agreement between the parties with regard to the matters set forth herein. JPA Gity and Maplewood Wireless GAD Agreeme~~t Page 11 of 12 Packet Page Number 122 of 188 IN WITNESS WHEREOF, the City of Saint Paul and Maplewood have executed this Agreement on the date last written below. City of Saint Paul City of Maplewood Timothy M. Butler, Fire Chief Steven J. Lukin Fire Chief Director of Office of Technology & Cable Approved as to form: Director of Office of Financial Services Diana IJongrie, Mayc7r Approved as to form: Dated: City Attorney Christopher B. Coleman, Mayor Dated; JPA City and Maplewood Wireless CAD AgreemenE Page 12 of 12 Packet Page Number 123 of 188 AGENDA NO. M-5 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Terrie Rameaux, HR Coordinator RE: Resolution Amending Retiree Health Savings Plan for Non-Union and Confidential & Supervisory Assn. Employees DATE: February 12, 2009 BACKGROUND The City has adopted several Retiree Health Savings Plans (RHS) over the past few years. The Non-union and Confidential & Supervisory Association employees have requested their plan be amended to include additional insurance premiums as eligible expenses to the plan which did not exist at the time of inception of this plan. These additions are: Medicare Part D, Vision and other prescription drug insurance premiums. I have completed working with our plan administrator to amend the plan to include these additional premiums. RECOMMENDATION It is recommended that the City Council approve the attached Resolution and VantageCare Retirement Health Savings Plan Adoption Agreement Amendment and Plan for these employee groups. Attachments: 1. Resolution 2. Adoption Agreement Amendment 3. RHS Plan Packet Page Number 124 of 188 Attachment #1 RESOLUTION AMENDING A VANTAGECARE RETIREMENT HEALTH SERVINGS (RHS) PLAN Plan Number: 800183 Name of Employer: City of Maplewood State: Minnesota Resolution of the above-named Employer (the "Employer"): WHEREAS, the employer has employees rendering valuable services and WHEREAS, the amendment of its existing retiree health savings plan for such employees services the interested of the Employer and Employees. NOW, THEREFORE BE IT RESOLVED, that the Employer hereby amends and restates the Plan as outlined in the attached VantageCare Retirement Health Savings (RHS) Plan Adoption Agreement Amendment and Plan Document. I, Karen Guilfoile, Clerk of the City of Maplewood, do hereby certify that the foregoing resolution was duly passed and adopted at a regular meeting thereof assembled this day of , 2009, by the Maplewood City Council. City Clerk: Packet Page Number 125 of 188 Attachment #2 EMPLOYER VANTAGECARE RETIREMENT HEALTH SAVINGS ~RHS }PLAN A©OPTION AGREEMENT Amendment to Existing Plan Number: & ~ ~ g Employer Retirement Health Savings Plan Name: I. Employer Name: C. ~ ~"'~! O"F ~ Q ~~ 2 W ~~ 5tate: ~ i ~n to ~ 5o~ct II. The Employer hereby attests that it is a unit of a state or local government or an agency or instrumentality of one of mote units of a state or local government. III. Effective Date of the Amendment: ~+ ""~. 3- ~a N The Employer intends to utilize the Trust to fund only welfare benefits pursuant to the following welfare benefit plan(s) established by the Employer: V. Eligible Groups, Participation and Participant Eligibility Requirements A. Eligible Groups `The following group or groups of Employees are eligible to participate in the VantageCate Retirement Health Savings Plan (check all applicable boxes): ^ All Employees ^ All Fu[I-Time Employees Lid Non-Union Employees ^ Public Safety Employees -Police ^ Public Safety Employees -Firefighters ^ General Employees g I~ Collectively-Bargained Employees (Specify unit(s)) Cp~id,gtti'~ 1 Q~ `t'Su ~] ~.rV t 3Or~ ~t S 5 P1 . ^ Other (specify group{s)} The Employee group(s) spedfied must correspond to a group(s) of the same designation that is defined in the statutes, ordinances, rules, regulations, personnel manuals or other documents or provisions in effect in the state or locality of the Employer. B. Participation Mandatory Partzcapation:All Employees in the covered group{s} are required to participate in the Plan and shall receive contributions pursuant to Section VI, C. Participant Eligibility Requirements 1. Minimum service: The minimum period of service required For participation is N -l~ (write NIA i£ an Employee is eligible to participate immediately upon employment}. 2. Minimum age: The minimum age required For eligibility to participate is ~ (write NIA if no minimum age is required). VI. Contribution Sources and Amounts A, Definition of Earnings The definition of Earnings will apply to alI RHS Contribution Features that reference "Earnings", including Direct Employer Contributions (Section VLB.1.) and Mandatary Employee Compensation Contributions (Section VLB.2.) Definition of earnings: Packet Page Number 126 of 188 B. Direct Employer Contributions and Mandatory Contributions 1. Direct Employer Contributions The Employer shall contribute on behalf of each Participant ^ °/v of Earnings © $ each Plan Year ^ A discretionary amount to be determined each Plan Year ^ Other (describe}: 2. Mandatory Employee Compensation Contributions The Employer will make mandatory contributions of Employee compensation as follows: ^ Reduction in Salary _ °/o of Earnings or $ will 6e contributed for the Plan Year. ^ Decreased Merit or Pay Plan Adjustment -All or a portion of the Employees' annual merit or pay plan adjustment will be contributed as follows: An Employee shall not have the right to discontinue of vary the rate of Mandatory Contributions of Employee Compensation. 3. Mandatary Employee Leave Contributions The Employer will make mandatory contributions of accrued leave as follows (provide formula for determining Mandatory Employee Leave contributions): Accrued Sick Leave Accrued Vacation Leave Other (specify type oFleave} Accrued Leave pi-n n t~ li ~ L eCt u ~ `4- ~ ~~~" t" ~~ S t+CIC ~-.. ea v2 An Employee shall not have the right to discontinue of vary the rate of mandatory leave contributions. C. Limits on Total Contributions {check one box) The total contribution by the ]amployer on behalf of each Participant (including Direct Employer and Mandatory Employee Contributions) for each Plan Year shall not exceed the following limits} below. There is no Plan-defined limit on the percentage ar dollar amount of earnings that may be contributed. of earnings* *De&nition of earnings: ^ Same as Section VLA.. ^ Other © $ for the Plait year. See Section V.B. far a discussion of nondiscrimination rules that may apply to non-collectively bargained self-insured Plans. 2 Packet Page Number 127 of 188 VII. Vesting for Direct Employer Contributions A. Vesting Schedule (check one box) ^ The account is 100% vested ar all rimes. ^ The l=ollowing vesting schedule shall apply to Direct Employer Contributions as outlined in Section VI,A,1.; Yeats of Service Vesting Completed Percentage % °/a % % B. The account will become 1p0% vested upon the death, disability, retirement*, or attainment of benefit eligibility {as outlined in Section IX) 6y a Participant. *Definition of retirement (check one box}: Retirement as defined in the primary retirement plan aFthe Employer - 'T e f m i rt p~1' p n l"Y'Om ~m~J ~a~+r»o.,rt~}- ^ 5eparatlon From service ^ Other C. Any period of service by a Participant prior to a rehire of the Participant by the Employer shall not count toward khe vesting schedule outlined in A above. VIII. Forfeiture Provisions Upon separation from the service of the Employer prior to attainment of benefit eligibility (as outlined in Section iX}, or upon reversion to the Trust of a Participant's account assets remaining upon the participant's death {as outlined in Section XI), a Participant's non-vested Funds shall (check one box): ^ Remain in the Trust to be reallocated among all remaining Employees participating in the Plan as Direct Employer Contributions For the next and succeeding contribution rycle(s). ~ Remain in the Trust to be reallocated on an equal dollar basis among all Plan Participants. ^ Remain in the Trust to be reallocated among all Plan Participants based upon Participant account balances. ^ Revert to the Employer. 3 Packet Page Number 128 of 188 IX. Eligibility Requirements to Receive Medical $enefit Payments from the VantageCaze Retirement Health Savings Plan A. A Pazticipant is eligible to receive benefits: At retirement only {also complete Section B.) Definition of retirement: Same as 5ectson V1I,B. ^ Other ^ At separation from service with the following restrictions ^ NO reStrrCTAOnS ^ Other ^ At age only ^ At retirement and age (also complete section B) Defnition of retirement: ^ Same as Section VILE. ^ Other ^ At retirement or age Definition of retirement: ^ 5ame as Section VILE. ^ Other ^ Other, specified as follows (also complete Section B if applicable): B. Termination prior to general benefit eligibility: In the case where the general, benefit eligibility as outlined in Section IX.A includes a retirement component, a Participant who separates from the service of the lrmployer prior to retirement will be eligible to receive benefits: Immediately upon separation from service, ^ At age C. A Participant that becomes totally and permanently disabled as defined by the Sacial Security Administration ^ as dcftned by the Employer's primary retirement plan ^ other ______ will become immediately eligible to receive medical benefit payments from hislher VantageCarc Retirement Health Savings Plan account. D. Upon the death of the Participant, benefits shall become payable as outlined in Section XI. 4 Packet Page Number 129 of 188 X. Permissible Medical Benefit Payments Benefits eligible for reimbursement consist of: ^ All Medical Expenses eligible under IRC Section 2I3* other than direct long-term care expenses, and including non- prescription medications allowed under IRS guidance. The following Medical Expenses (select only the expenses you wish to cover under the VantageCare Retirement Health Savings Plan): Medical Insurance Premiums ^ Medical Out-of-Packet Expenses* Medicare Part B Insurance Premiums Medicare Part D.Insurance Premiums Medicare Supplemental Insurance Premiums Prescription Drug Insurance Premiums `~ COBRA Insurance Premiums '~ Dental Insurance Premiums ^ Dental Out-af Pocket Expenses* Vision Insurance Premiums ^ Vision Out-of-Pocket Expenses* Qualified Long-`t'erm Care Insurance Premiums ^ Non-Prescription medications allowed under IRS guidance* ^ Other qualifying medical expenses (describe)* * Nondiscrimination rules may apply to non-collectively bargained, self-insured Plans. XI. Benefrts After the Death of the Participant In the event of a Participant's death, the Fallowing shall apply: A. Surviving Spouse andlor Surviving Dependents The surviving spouse andlor surviving eligible dependenrs (as defined in Section XILD,) of the deceased Participant are immediately eligible to maintain the account and utilize it to fund eligible medical beneFsts specified in Section X above Upon notification of a Participant's death, the Puticipants account balance will be transferred into the Vantagepaint Money Market Fund* (or another Fund selected by the Employer). The account balance may be reallocated by the surviving spouse or dependents, * Please read the cxarrent Uantagepoint Mutual Funds prospectus carefully prior to investing. An investment In this fisnd is neither inrured norguaranteed and there can 6e na assurance that the Fund will be able to maintain a stable net asset value of $1, 00 per share, Vantagepoint Mutual Fundr are distributed by ICMfI-RC Services, I,I.C, a wholly-owned broker-dealer affiliate of ICMA Retirement Corpo~dtion. Member NASD/SIPC. IFa Participant's account balance has not been fully utilized upon the death of the eligible spouse, the account balance may continue to be utilized to pay benefits of eligible dependents. Upon the death of all eligible dependents, the account will revere to the Plan to be applied as specified in Section VIII. B. No Surviving Spouse or Surviving Dependents IFthere are no living spouse or dependents at the time of death of the Participant, the account will revert to the Plan to be applied as specified in Section VIII. 5 Packet Page Number 130 of 188 XII. The Plan will operate according to the following provisions: A. Employer Responsibilities L TheEmployerwillsubmitallVantageCareRet'trementHealthSavingsPlancontributiondaraviaelectronicsubmission. 2. The Employer will submit all VantageCare Retirement Health Savings Plan Participant states updates or persoaal information updates via electronic submission. This includes but is not limited to termination notification and benefit eligibility notification. B. Participant account administration and asset-based fees will be paid through the redemption of Participant account shares, unless agreed upon otherwise i~t the Administrative Services Agreement. C. Assignment of benefits is not permitted. Benefits will be paid only to the Participant, kris/her Survivors, the Employer, or an insurance provider (as allowed by the claims administrator}. Payments to an third-party payee (e.g., medical service provider) are not permitted with the exception of reimbursement to the Employer or insurance provider (as allowed by the claims administrator}. D. An eligible dependent is the Participant's lawful spouse and any other indivsdual who is a person described in IRC Section ] 52(a), as clarified by Internal Revenue Service Notice 200-79. E. The Employer will be responsible for withErolding, reporting and remitting any applicable taxes for paymen€s which are deemed to be discriminatory under IRC Section 105(h}, as outlined in the VantageCare Retirement Health Savings Plan Employer Manual. XIII. Employer Acknowledgements A. The Employer hereby acknowledges it understands that failure to properly fill out this Employer VantageCare Retirement Health Savings Plan Adoption Agreement may result in the loss of tax exemption of the Trust andlor loss of tax-deferred status for Employer contribttrions. B. Check this box if you are including supporting documents that include plan provisions. EMPLOYER SIGNATURE Tide:___ ~ U YVI,~ N I`e~if`C. ~ `-G~C31~ I VZ~O f Accepted: VANTAGEPOINT TRANSFER AGENTS, LLC ate: Assis ~ t Secretary Packet Page Number 131 of 188 Attachment #3 RHS PLAN FOR MAPLEWOOD NON-UNION AND CONFIDENTIAL & SUPERVISORY ASSOCIATION EMPLOYEES 1. Participant and benefit eligibility criteria: Must be full-time employee, no minimum or maximum age and no years of service requirement. 2. Benefits will be limited to insurance premiums only (health, dental, vision and long-term care premiums, Medicare Part B, Medicare Part D, Medicare supplements and other prescription drug insurance premiums). 3. The RHS plan will be funded by severance pay as follows: a. 100% of eligible severance pay for sick leave and deferred sick leave would be deposited into the RHS plan if the employee is age 50 or above at the time of separation from service. b. 100% of accrued annual leave and personal holidays would be deposited into the RHS plan if the employee's balance is at least 80 hours at the time of separation from service and the employee is at least age 50. If under 80 hours or under age 50, nothing would go in. c. 100% of accrued vacation and personal holidays would be deposited into the RHS plan if the employee is at least age 50 and their vacation balance is at lease 80 hours at the time of separation from service. If under 80 hours or age 50, nothing would go in. 4. The RHS plan will be funded with annual deposits as follows: a. Employees, who are eligible for annual leave and are at least age 50, will have the cash value of 16 hours of annual accrued but unused annual leave deposited into the RHS plan if the annual leave balance is at least 240 hours on the last payroll in December. In addition, there would be an annual deposit of the cash value of all hours over 300 hours - as of the last payroll in December. (Under the first part of this provision, if an employee uses all of their annual accrual in a particular year, nothing will go into the plan that year. If they use all but 10 hours, the 10 would go in.) b. Employees that have a vacation balance of 160 or more hours on the last payroll in December, and are at least age 45, will have the cash value of 16 hours of annual accrued but unused vacation deposited into the RHS plan. In addition, employees of any age will have the cash value of all vacation hours in excess of the carryover limit (1.5 times annual accrual) deposited into the RHS plan. (If an employee uses all the vacation they earn that year or their balance did not exceed the carryover limit, nothing would go in.) c. All employees will have the cash value of all personal holiday hours unused as of December 31 deposited into the RHS plan. Packet Page Number 132 of 188 Agenda Item M6 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Acting Public Works Director SUBJECT: Frost / TH 61 Intersection Improvements, Project 07-30, Resolution Accepting State Aid Advancement Funds DATE: February 12, 2009 INTRODUCTION Planned construction costs on our Municipal State Aid Street system during 2009 will create a cash flow issue with the current funding available in our State Aid Construction Account. In order to address the shortfall, we are able to apply for and receive an advance on future funds. BACKGROUND Each year a certain amount of money at the state level is available to cities in our situation for advance encumbrances. An advance encumbrance is essentially an interest-free loan to the city to be repaid with future allotments. This is a good program for cities like ours that have aggressive construction programs, as it allows the utilization of funds that other cities are not using. This replaces the City's bonding requirement for project improvements. The City receives yearly apportionments of state aid funds to replace the borrowed funds. For example; in 2009 the city will receive a total allotment from the State in the amount of $1,379,991 to pay off interest and principal on MSA Bonds. The city was fortunate to receive an encumbrance of $406,120 for use on our Frost/TH 61 Improvements slated for construction in spring of 2009. RECOMMENDATION It is recommended that the city council approve the attached resolution requesting an advance encumbrance of $406,120 to our Municipal State Aid account. Attachment: 1. Resolution 2. Location Map Packet Page Number 133 of 188 Agenda Item M6 Attachment 1 MUNICIPAL STATE AID STREET FUNDS ADVANCE RESOLUTION WHEREAS, the Municipality of Maplewood is planning to implement the Municipal State Aid Street Project in 2009 which will require State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said municipality is prepared to proceed with the construction of said projects through the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction Account, and WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of February 12, 2009: $ 0 Less estimated disbursements for: Project 138-010-013 Project 138-020-035 Project 138-151-001 Total Advancement Amount: $ 406,120 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b, and WHEREAS, the Municipality acknowledges advance funds are released on afirst-come-first-serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Projects of the Municipality of Maplewood in an amount up to $406,120. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said Municipality in accordance with the schedule herein indicated: Repayment from entire future year allocations until fully repaid I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the Municipality of Maplewood, County of Ramsey, State of Minnesota, at a duly authorized Municipal Council Meeting held in the Municipality of Maplewood, Minnesota on the 23~d day of February, 2009, as disclosed by the records of said Municipality on file and of record in the office Municipality of Maplewood Municipal Clerk Packet Page Number 134 of 188 ~•- •. - ~,~,. ~ _ .` ~ y~ ~ ~ . ~ ;,~ v,;#': ~~ ;~._~: ~' u .., ,:..,..:..,. ,.~ a .: - ..:• r .' _ :: 5 `r: ': ~~.° ~7.r . •.' :. is '. 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'~ III'- -- - _.. ..... - - - - gr:' , l ' ..i - _-1 ' .. rJ'r 1 ~, I: {~... _ - _ - :f'3: ~ - --. ~ - -'I '~~': ..:- ,~: - -. .;.~.~ - - ~I - ~.~ ~ - - 1 - - -_ _ h. -- ~~ I. . I ~~i ~~ .I- . . `,'~ ` - : - I .r~s,? 11 . ~ f.. _ _ .. gyp - u'1-. - .. 4 . . . ... - -_ i.I . :.: T ,- - - - - 1T'' - - ..-.. .. _. : ' ~ _. I F - •' M~~ .'I. - - max' - ~: ~ y : r .J ,. _ -.. - . - _ _ _ _ _ + _ - a, _ ..~ ~ : - ~-~ 4 r : ~ y - - - - T ° ~ r _ ~ . :~x•:~; =.;r=te- : ... .. ,~ ; jam. .,! _ ' - - - _ - ' - - .- ` - I - .- _ .•'+ "~~+'~`-'- - - : Packet Page Number 135 of 188 Agenda Item M7 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Acting Public Works Director SUBJECT: Brookview Area Street Improvements, Project 07-01, Resolution Approving Final Payment and Acceptance of Project DATE: February 12, 2009 INTRODUCTION The construction by Palda and Sons for this project has been completed. The contractor has requested final payment. The city council will consider approving the attached resolution for acceptance of the project and for final payment to the contractor. BACKGROUND On June 25, 2007, the council awarded Palda and Sons, Inc. a construction contract for utility and roadway improvements in the amount of $1,865,081.57. During the project two change orders were approved for a total contract amount of $1,928,727.30. The final amount earned by the contractor is $1,865,121.89, which is $63,605.41 under the approved contract amount. BUDGET The final contract amount is under the amount previously approved; therefore no budget adjustment is needed. Once all project transactions are complete, staff will return to council with revised financing reflecting the savings, and a request to close the project. RECOMMENDATION It is recommended that the city council approve the attached resolution for the Brookview Area Street Improvements, City Project 07-01: Approving Final Payment and Acceptance of Project. Attachments: 1. Resolution 2. Location Map 3. Final Payment Application Packet Page Number 136 of 188 Agenda Item M7 Attachment 1 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT WHEREAS, the City Engineer for the City of Maplewood has determined that the Brookview Area Street Improvements, City Project 07-01, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 07-01 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $1,865,121.89. Final payment to Palda and Sons and the release of any retainage or escrow is hereby authorized. Approved this 23rd day of February 2009 Packet Page Number 137 of 188 4 -- genda Item M7 Attachment 2 120 pia HUDSON c~ z Y U P~ ,: ,, ~~ a PL. w -C ~~ ~ ~ Y ~ ~ 0 BR 0~ 1 E W DR. ~ ~-~ ~ ~ ~ ~ % ~` __ m_ Creek %~ MAYER LN. ~:1I:o ~I ~, JAMES DR. ° w J cn ~a `~a~O REEI'~ Afton C.~ `fT~E L PARK HPa ktS J ~ J J J ~ ~ (/) z J ~ J gp, REGINA ~ w o ~ ~ o Q a UPPER AFTON RD. c~n ~ ~ w ~ 35 O Street Improvements no scale /~ ;~ Tanners "! Lake 12 ~` - 94 W a ~- 120 z w Exhibit 1 Project Streets Brookeview Area Streets Improvement 07-01 Packet Page Nu er 138 of 188 AVE DR Agenda Item M7 Attachment 3 APPLICATION FOR PAYMENT NO. 8 (Final) Original Contract Amount: $1,865,081.57 Material Suitably Stored on Site, Not Incorporated into Work Contract Change Order No. 1: $25,142.23 Contract Change Order No. 2: X38,503.50 Contract Change Order No. _ Total Amount Earned: Percent Complete: Percent Complete: Percent Complete: GROSS AMOUNT DUE: X1,802,374.82 100% $25,142.23 100% $37,604.84 $1,865,121.89 LESS RETAINAGE: AMOUNT DUE TO DATE: $1,865,121.89 LESS PREVIOUS APPLICATIONS:. ($1,825,202.85) AMOUNT DUE THIS APPLICATION: $39,919.04 CONTRACTOR'S AFFIDAVIT The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress payments received from the Owner on account of work performed under the Contract referred heretofore have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in connection with work covered by prior Applications for for Payment unders aid contract (indicated below), and (2) all material and equipment incorporated in said Project or otherwise listed in or covered by this Application for Payment and free and clear of all liens, claims, security interests and encumbrances. Contract for: Brookivew Area Street Improvements Date: ~~~ , 20 ~~' COUNTY OF~-. ) SS STATE OF ~~`.- ) Palda and Sons, Inc. ;~ (Contractors By: (Name and Title) ..i" Before me on th' t ~ ' day of ~'!~~~ ry , 20~ personally appeared 4-~~' _ ~~ ~~~"~ ,known to be, who being duly sworn did depose and say that he/she is the ~~- of the Contractor above mentioned that he/she executed the above Application for Payment and Affidavit on behalf of said Contractor and that all of the statements co ta' ed therein_are tr_ue~cor~ recd , and complete. ~ sSHERI JO SOYUM ~ Notary Public `~ .Minnesota My commission expires: ,,f ~~ ~`C~ /// The undersigned has checked the Contractor's Application for Payment shown above. A part of this Application is the Contractor's Affidavit stating that all previous payments to him under this contract have been applied by him/her to discharge in full all of his/her obligations in connection with the work by all prior Applications for Payment. Short Iliott Hendrickson Inc. (Si nature) By Steven F. Heth, PE (Name and Title) Date '" / ~ °~ Approved by: City of Maplewood Date Location: Maplewood, Minnesota __-- ~,~- - --____-- _-._ 35-35~/asioais_CI'ltterDdve-----_- g ~~ _ SEH St. Paul, MN 55110 --, -- -- ----- 39 of 18~ mB~r~e ary'P"age --- - Agenda Item M7 Attachment 3 APPLICATION FOR PAYMENT N0.8 (Final) SEH No: A-MAPLE0708.00 City Project No: 07-01 Location: Maplewood, Minnesota S.A.P. Nos: 138-148-01 and 138-179-0] Contractor: Palda and Sons, Inc. Owner: City of Maplewood 1462 Dayton Avenue 1830 County Road B East St. Paul, MN 55 ] 04 Maplewood, MN 55109-2702 Contract for: Brookivew Area Street Improvements Contract Date: June 26, 2007 Period Ending: Contract Amount: $1 865 081.57 , , Quantity No. Item Unit Est. Qty. to Date Unit Price Total BASE 1 2021.501 MOBILIZATION (5%MAX.) LS 1 1 $69,000.00 $69,000.00 2 2101.502 CLEAR TREE 50 87 $115.00 $10,005.00 3 2101.507 GRUB TREE 50 87 $55.00 $4,785.00 4 2104.501 REMOVE CONCRETE CURB & GUTTER LF 150 458 $5.00 $2,290.00 5 2104.501 REMOVE CMP & RCP PIPE (STORM) LF 799 585 $7.00 $4,095.00 6 2104.501 REMOVE WOOD FENCE (CEDAR PRIVACY) LF 30 30 $10.00 $300.00 7 2104.503 REMOVE CONCRETE SIDEWALK (PRIVATE) SY 175 48 $8.70 $417.60 8 2I04.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 1496 1345 $8.70 $11,701.50 9 2I04.505 REMOVE CONCRETE DRIVEWAY PAVEMENT (PRIVATE) SY 250 $g.7p 10 2104.505 REMOVE BITUMINIOUS DRIVEWAY PAVEMENT SY 2024 1967 $3.66 $7,199.22 11 2104.505 REMOVE BITUMINIOUS DRIVEWAY PAVEMENT (PRIVATE) SY 400 309.5 $3.66 $1,132.77 12 2104.509 REMOVE CATCH BASIN OR MANHOLE (STORM) EACH 19 20 $200.00 $4,000.00 13 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) LF 1180 1191.4 $3.00 $3,574.20 14 2104.513 SAWING BITUMINIOUS PAVEMENT (FULL DEPTH) LF 1189 1397.1 $2.30 $3,213.33 15 2104.521 SALVAGE CHAIN L1NK FENCE (4' - T HT) LF 1070 1070 $6.50 $6,955.00 16 2104.523 SALVAGE CASTING EACH 25 20 $50.00 $1,000.00 17 2104.602 SALVAGE & INSTALL CASTING EACH 16 19 $275.00 $5,225.00 18 2104.602 SALVAGE & INSTALL 24" CMP BEND & APRON ASSY. F_ACH 1 1 $300.00 $300.00 19 2104.603 SALVAGE & INSTALL SPRINKLER SYSTEM LF Not Bid 20 2104.603 ABANDON STORM SEWER LF 795 1016 $10.00 $10,160.00 21 2105.501 COMMON EXCAVATION EV (P) CY 9285 9285 $10.69 $99,256.65 ''~j 3535 Vadnais Center Drive Packet Page Number 5(EIF~ St. Paul, MN 55110 140 of 18iletail Page 1 Agenda Item M7 Attachment 3 Quantity No. Item Unit Est. Qty. to Date Unit Price Total 22 2105.501 COMMON EXCAVATION EV (FOR DRIVEWAYS PRIVATE) CY 200 106.7 $18.24 $1,946.21 23 2105.507 SUBGRADE EXCAVATION (EV) CY 12256 192 $O.OI $1.92 24 2105.507 SUBGRADE EXCAVATION (EV) (FOR DRIVEWAYS PRIVATE) CY 100 33.5 $18-24 $611.04 25 2105.523 COMMON BORROW (CV) (P) (SOUND BERM) (SEE PLAN SHEET 34 FOR MATERIAL SPEC) CY 5274 5274 $1.00 $5,274.00 26 2105.526 SELECT TOPSOIL BORROW (CV) CY 2915 1986.1 $18.60 $36,941.46 27 2105.526 SELECT TOPSOIL BORROW (CV) (FOR DRIVEWAYS PRIVATE) CY 50 $22.30 28 2105.604 GEOTEXTILE FABRIC, TYPE V SY 9261 $0.01 29 2105.604 GEOGRID (P) SY 5465 5465 $4.21 $23,007.65 30 2105.609 3/4" CLEAR CRUSHED ROCK TON 20 12 $40.00 $480.00 31 2123.501 LABORER HOUR 170 101.4 $51.00 $5,171.40 32 2123.514 3 CY FRONT END LOADER HOUR 80 80 $130.00 $10,400.00 33 2123.610 3 CY BACKHOE HOUR 64 64 $145.00 $9,280.00 34 2123.610 STREET SWEEPER W/PICK-UP BROOM HOUR 100 82 $95.00 $7,790.00 35 2130.501 WATER FOR DUST CONTROL MGAL 226 48 $35.00 $1,680.00 36 2211.501 AGG. BASE CL. 6 - 100% CRUSHED TON 24692 24692 $0.01 $246.92 37 2211.501 AGG. BASE CL. 6 - 100%CRUSHED (DRIVEWAYS) TON 1021 872.3 $12.54 $10,938.64 38 2211.501 AGG. BASE CL. 6 - 100%CRUSHED (DRIVEWAYS PRIVATE) TON 350 97.4 $]2.54 $1,221.40 39 2211.607 AGGREGATE BASE PLACED, SALV. BIT. & CL. 5 (P) CY 7625 7625 $7.69 $58,636.25 40 2232.604 PULVERIZE BITUMINOUS PAVEMENT (P) SY 32034 32034 $1.10 $35,237.40 41 2232.604 MILL BITUMINOUS PAVEMENT (0-2") (P) SY 2120 2120 $4.40 $9,328.00 42 2331.603 BITUMINOUS CURB REPLACEMENT - B6 STYLE LF 100 109 $11.25 $1,226.25 43 2331.603 SAWED/SEALED JOINT LF 6480 7629 $1.50 $11,443.50 44 2331.603 PAVEMENT CRACK ROUT & SEAL (DRIVEWAYS PRIVATE) LF 175 $1.50 45 2350.501 TYPE LV 3 WEARING COURSE MIXTURE TON 3090 3017.41 $36.35 $109,682.85 46 2350.502 TYPE LV 3 NON WEARING COURSE MIXTURE TON 3730 3243.5 $30.05 $97,467.18 47 2350.503 3" BITUMINOUS PAVEMENT -DRIVEWAY TYPE LV 4 SY 1941 1643 $21.00 $34,503.00 48 2350.503 3" BITUMINOUS PAVEMENT -DRIVEWAY TYPE LV 4 (PRIVATE) SY 400 148 $21.00 $3,I08.00 49 2350.505 TYPE LV 3 NON WEARING COURSE MIXTURE FOR PATCHING TON 20 14 $110.00 $1,540.00 50 2356.604 BITUMINOUS SEALCOAT DRIVEWAY (PRIVATE) SY 325 $1.30 / ----------~53~~/adnais~er~ter--Drive --- --------------Pasket~~ge-N~rxabex----- __---' IC~u -- ----------------- --- SCU St. Paul, MN 55110 141 of 188~etail Page 2 Agenda Item M7 Attachment 3 Quantity No. Item Unit Est. Qty. to Date Unit Price Total 51 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 1595 1520 $2.00 $3,040.00 52 2422.618 WOOD NOISE ATTENUATOR WALL SF 3916 4005 $26.25 $105,131.25 53 2451.603 UTILITY TRENCH EXCAVATION LF 600 167 $11.34 $1,893.78 54 245I.607 GRANULAR PIPE FOUNDATION (CV) CY 225 178 $15.00 $2,670.00 55 2451.609 CRUSHED ROCK PIPE FOUNDATION TON 238 341.57 $15.00 $5,123.55 56 2501.515 15" RCP APRON EACH 2 $571.00 57 2501.515 15" RCP APRON W/TRASH GUARD EACH 2 4 $854.00 $3,416.00 58 2501.515 18" RCP APRON EACH 1 1 $599.00 $599.00 59 2501.515 54" RCP APRON W/TRASH GUARD (INCL. DROPWALL STRUCTURE) EACH 1 1 $5,203.00 $5,203.00 60 2501.575 54" ENERGY DISSIPATOR RING EACH 3 3 $763.00 $2,289.00 61 2502.521 4"PVC PIPE DRAIN LF 15 15 $20.00 $300.00 62 2503.541 12" RCP SEW, CL. 5, DES. 3006 LF 831 826 $32.04 $26,465.04 63 2503.541 15" RCP SEW, CL. 5, DES. 3006 LF 857 853 $33.62 $28,677.86 64 2503.541 18" RCP SEW, CL. 3, DES. 3006 LF 229 250 $43.78 $10,945.00 65 2503.541 24" RCP SEW, CL. 3, DES. 3006 LF 447 447 $47.26 $21,125.22 66 2503.541 27" RCP SEW, CL. 3, DES. 3006 LF 52 52 $51.36 $2,670.72 67 2503.541 30" RCP SEW, CL. 3, DES. 3006 LF 475 475 $59.42 $28,224.50 68 2503.54I 36" RCP SEW, CL. 3, DES. 3006 LF 422 422 $76.55 $32,304.10 69 2503.541 42" RCP SEW, CL. 3, DES. 3006 LF 703 492 $114.10 $56,137.20 70 2503.541 48" RCP SEW, CL. 3, DES. 3006 LF 265 251 $147.04 $36,907.04 71 2503.541 54" RCP SEW, CL. 3, DES. 3006 LF 55 24 $188.38 $4,521.12 72 2503.602 CONNECT TO EXISTING STORM SEWER EACH 3 6 $200.00 $1,200.00 73 2503.602 REPLACE SANITARY WYE WITH SCH. 40 WYE EACH 6 9 $142.00 $1,278.00 74 2503.603 8" HDPE PIPE SEWER (DR 11) LF 30 $30.00 75 2503.603 8" HDPE PIPE SEWER (DR 11) - (DIRECTIONALY DRILLED) LF 115 258 $58.86 $15,185.88 76 2503.603 REPLACE SANITARY SEWER SERVICE PIPE (4" OR 6") LF 1500 346 $20.37 $7,048.02 77 2504.603 REPLACE SANITARY SEWER PIPE (8") LF 60 48 $100.36 $4,817.28 78 2504.602 ADJUST VALVE BOX EACH 22 7I $300.00 $21,300.00 79 2504.602 ADJUST CURB STOP EACH 23 19 $100.00 $1,900.00 ~CU ----- 3535 Vadnais-Center-0rive-- --- ----------------~&GketE~ge~}L+I~e1'--_----- SCH St. Paul, MN 55110 142 of 18$~etail Page 3 Agenda Item M7 Attachment 3 Quantity No. Item Unit Est. Qty. to Date Unit Price Total 80 2504.602 INSTALL FORD COVER FURNISHED BY SPRWS EACH 10 $50.00 8I 2504.603 VALVE BOX REPAIR LF 60 $100.00 82 2504.604 2" RIGID INSULATION SY 50 28.8 $30.00 $864.00 83 2506.521 INSTALL CASTING ASSY. (SUPPLIED BY MAPLEWOOD - SANITARY) EACH 20 43 $275.00 $11,825.00 84 2506.602 CONSTRUCT SANITARY SEWER MANHOLE OVER EXIST. 8" VCP EACH 1 1 $3,372.00 $3,372.00 85 2506.602 CONST CB, TYPE 2' X 3' BOX EACH 21 21 $1,018.00 $21,378.00 86 2506.602 CONST CB, TYPE 27" DIA. EACH 1 3 $1,000.00 $3,000.00 87 2506.602 CONST CB, TYPE 48" DIA. EACH 29 29 $1,607.00 $46,603.00 88 2506.602 CONST CB, TYPE 48" DIA. (WITH 3' SUMP) EACH 2 2 $1,833.00 $3,666.00 89 2506.602 CONST CB, TYPE 54" DIA. EACH 4 3 $2,260.00 $6,780.00 90 2506.602 CONST CB, TYPE 60" DIA. EACH 2 3 $2,416.00 $7,248.00 91 2506.602 CONST CB, TYPE 72" DIA. EACH 6 6 $3,884.00 $23,304.00 92 2506.602 CONST MH, TYPE 60" DIA. EACH I 1 $2,919.00 $2,919.00 93 2506.602 CONST MH, TYPE 72" DIA. EACH 3 3 $4,156.00 $12,468.00 94 2506.602 CONST MH, TYPE 84" DIA. EACH 3 3 $6,753.00 $20,259.00 95 2506.602 CONST MH, TYPE 108" DIA. (WITH 3' SUMP) EACH 1 1 $17,431.00 $17,431.00 96 2506.602 CASTING ASSEMBLY, R-3067V EACH 65 61 $378.00 $23,058.00 97 2506.602 CASTING ASSEMBLY, R-1678-A W/ R-1422-A1 LID (STORM) EACH 7 6 $294.00 $1,764.00 98 2506.602 CASTING ASSEMBLY, R-4342 (RADIAL GRATE) EACH 2 4 $335.00 $1,340.00 99 2506.602 CONNECT TO EXISTING STRUCTURE EACH 3 2 $300.00 $600.00 100 2506.603 RECONSTRUCT MANHOLE OR CATCH BASIN LF 60.4 66.7 $263.00 $17,542.10 101 2511.501 RANDOM RIPRAP, CLASS Ill CY 27 34 $150.00 $5,100.00 102 2511.501 RANDOM RIPRAP, CLASS V CY 78 140 $150.00 $21,000.00 103 2511.515 GEOTEXTILE FABRIC, TYPE IV SY 50 166 $5.00 $830.00 104 2511.515 GEOTEXTILE FABRIC, TYPE V SY 110 216.5 $5.00 $1,082.50 105 2511.515 GEOTEXTILE FABRIC, TYPE Vl SY 93 130 $5.00 $650.00 106 2511.607 HAND PLACED RIPRAP, CLASS Il CY 25 24 $150.00 $3,600.00 107 2521.501 4" CONCRETE WALK SF 16 219.6 $3.75 $823.50 108 2521.501 4" CONCRETE WALK (PRIVATE) SF 175 557.1 $4.00 _ $2,228.40_ ~,,.R. 3535 Vadnais c?nt?r Prive Packet Pad ~Vt~r~ber 5EH St. Paul, MN 55110 143 of 188 a ai age 4 Agenda Item M7 Attachment 3 Quantity No. Item Unit Est. Qty. to Date Unit Price Total 109 2531.501 CONCRETE C & G, DESIGN B-618 LF 18880 16861 $8.15 $137,417.15 110 2531.502 CONCRETE CURB, DESIGN B-4 LF 40 $10.00 I 11 2531.507 6" CONCRETE PAVEMENT -DRIVEWAY, RESIDENTIAL SY 1556 I568.4 $47.00 $73,714.80 112 2531.507 6" CONCRETE PAVEMENT -DRIVEWAY, RESIDENTIAL (PRIVATE) SY 250 182.3 $47.00 $8,568.10 113 2531.507 8" CONCRETE PAVEMENT -DRIVEWAY, COMMERCIAL SY 41 $55.00 114 2531.603 REMOVE & REPLACE CONCRETE C & G LF 520 384.5 $17.00 $6,536.50 115 2531.604 7" CONCRETE VALLEY GUTTER (HIGH EARLY) SY 20 44.4 $50.00 $2,220.00 116 2540.602 RELOCATE MAILBOX EACH 12l 128 $75.00 $9,600.00 117 2557.603 INSTALL SALVAGED CHAIN LINK FENCE (4' - T HT) LF 1070 608 $10.00 $6,080.00 118 2557.603 FURNISH & INSTALL WOOD FENCE (CEDAR PRIVACY) LF 30 $70.00 119 2563.601 TRAFFIC CONTROL LS I 1 $10,000.00 $10,000.00 120 2571.541 TRANSPLANT TREE TREE 10 $200.00 121 2573.502 S1LT FENCE, PREASSEMBLED LF 4331 4581 $1.80 $8,245.80 122 2573.505 FLOATATION SILT CURTAIN TYPE MOVING WATER LF 40 50 $25.00 $1,250.00 123 2573.601 STORM DRAIN INLET PROTECTION LS 1 L5 $11,000.00 $16,500.00 124 2573.601 EROSION CONTROL, CONTRACTOR'S PLAN LS 1 1 $10,500.00 $10,500.00 125 2573.603 BIOROLL LF 2000 1063 $2.40 $2,551.20 126 2575.501 SEEDING ACRE 1.08 1.2 $980.00 $1,176.00 127 2575.505 SODDING, TYPE LAWN SY 13413 23970 $2.87 $68,793.90 128 2575.505 SODDING, TYPE LAWN (PRIVATE) SY 200 $3.55 129 2575.523 WOOD FIBER BLANKETS CATEGORY 4 SY 2618 200 $1.64 $328.00 130 2575.523 WOOD FIBER BLANKET, TYPE REGULAR SY 1462 3569 $1.38 $4,925.22 131 2575.532 COMM FERTILIZER, ANALYSIS 22-0-10 LBS 774 1025 $0.58 $594.50 132 2575.602 RAIN GARDEN PREP. SMALL (EXC./ROCK SUMPS/FAB./MULCH) EACH 14 2 $970.00 $1,940.00 133 2575.602 RAIN GARDEN PREP. LARGE (EXC./ROCK SUMPS/FAB./MULCH) EACH 2 9 $3,615.00 $32,535.00 134 2575.608 SEED MIXTURE 270 LBS 36 120 _ _ $3.40 $408.00 135 2575.608 SEED MIXTURE 330 LBS 20 85 $7.10 $603.50 136 2575.608 SEED MIXTURE 350 (F-1 Forbs) LBS 46 70 $9.70 $679.00 TOTAL BASE X1,818,048.07 J/ !~ ---.-__-- -----------353b~/ad~ais-CQnter Drive --- -------P~skeEPa~bg~ S~H St. Paul, MN 55110 144 of 188 eta age 5 Agenda Item M7 Attachment 3 No. Item Unit Est. Qt3~. Quantity to Date Unit Price Total ADD/DEDLICT ALTERNATE A 1 SUBSTITUTE 12" CURRUGATED SMOOTH WALL HDPE PIPE FOR 12" RCP SEW, CL. 5, DES. 3006 LF 831.00 495.00 ($4.81) ($2,380.90 2 SUBSTITUTE LS" CURRUGATED SMOOTH WALL HDPE PIPE FOR 15" RCP SEW, CL. 5, DES. 3006 LF 857.00 765.00 ($4.42) ($3,381.30) 3 SUBSTITUTE l8" CURRUGATED SMOOTH WALL HDPE PIPE FOR 18" RCP SEW, CL. 5, DES. 3006 LF 229.00 234.00 ($3.53) ($826.02) 4 SUBSTITUTE 24" CURRUGATED SMOOTH WALL HDPE_. PIPF_. FOR 24" RCP SEW, CL. 5, DES. 3006 LF 447.00 447.00 ($3.15) ($1,408.05) 5 SUBSTITUTE 27" CURRUGATED SMOOTH WALL HDPE PIPE FOR 27" RCP SEW, CL. 5, DES. 3006 LF 52.00 52.00 ($4.83) ($251.16) 6 SUBSTITUTE 30" CURRUGATED SMOOTH WALL HDPE PIPE FOR 30" RCP SEW, CL. 5, DES. 3006 LF 475.00 475.00 ($4.83) ($2,294.20 7 SUBSTITUTE 36" CURRUGATED SMOOTH WALL HDPE PIPE FOR 36" RCP SEW, CL. ~, DES. 3006 LF 422.00 422.00 ($12.16) ($5,13I.52) g SUBSTITUTE 42" CURRUGATED SMOOTH WALL HDPE PIPE FOR 42" RCP SEW, CL. 5, DES. 3006 LF Not Bid TOTAL ALTERNATE A BASE + ALT. A 015,673.25) X1,802,374.82 J-~ 3535 Vadnais Center Drive Packet Page Number 5~H St. Paul, MN 55110 145 of 188Detail Page 6 Agenda Item M8 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Acting Public Works Director Steven Love, Civil Engineer II SUBJECT: Upper Afton Road Improvements, Project 07-27, Resolution Approving Final Payment and Acceptance of Project DATE: February 12, 2009 INTRODUCTION The construction of Upper Afton Road between McKnight Road and Century Avenue by T.A. Schifsky and Sons has been completed. The city council will consider approving the attached resolution for acceptance of the project and for final payment to the contractor. BACKGROUND The public improvements for Upper Afton Road were ordered by the city council on April 14, 2008. T.A. Schifsky and Sons were awarded the contract by the city council on July 9, 2008 in the amount of $698, 896.40. Construction began in late July of 2008 and was completed in October of 2008. No change orders were required for this project. The final construction cost is $614,422.49. The final construction cost is $84,473.91 below the approved contract amount, which translates into a project savings. BUDGET The approved budget for the project is $1,091,300. The current expenses incurred from 2007 to February 2009 total $825,658.07 so there will be an overall project savings. Once all project transactions are made, staff will return to council with the revised financing plan and request to close the project. RECOMMENDATION It is recommended that the city council approve the attached resolution for the Upper Afton Road Improvements, City Project 07-27: Approving Final Payment and Acceptance of Project. Attachments: 1. Resolution 2. Location Map 3. Final Payment Application Packet Page Number 146 of 188 Agenda Item M8 Attachment 1 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT WHEREAS, the City Engineer for the City of Maplewood has determined that the Upper Afton Road Improvements, City Project 07-27, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 07-27 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $614,422.49. Final payment to T.A. Schifsky and Sons and the release of any retainage or escrow is hereby authorized. Approved this 23rd day of February 2009 Packet Page Number 147 of 188 Agenda Item M8 Attachment 2 94 12~ 1~ oQ HppSON Q PL. w ~"` ~ - Z ~~ ' ~ o ~ n 94 O ~ v ~ BR 0~ 1 EW pR. ~a~~.le ~ °" Creek d MAYER LN. _~~ JAMES DR. ° ~,., z ~ ~~ O J 6$ -ALE cRE ARK Pe gkts z ~ w Z z w J Q J REOIONPL ~ w ~ ~ '~ o a Q UPPER AFTON RD. ~ ° ~ ~` ~ 35 0 120 } z w U 68 ~ K ~ BA-~LE CR PARK Z REGIONAL O 39 LOWER -, q~ Oiy RAMSEY COUNTY CORRECTIONAL FACT UTY Rp 39 P:\WORKS\AGENDA\LOCATION MAPS r~ a s c a l e UPPER AFTON ROAD IMPROVEMENTS MCKNIGHT TO CENTURY, C.P. 07-27 Packet Page Num 148 of 188 Jj Application for Payment Agenda Item M8 /~ (Unit Price Contract) Attachment 3 SEH No. 5 -.~,~ ~~- Eng. Project No.: A-MAPLE0804.00 Client No.: 07-27 Location: Maplewood, MN Contractor T.A. Schifsky & Sons, Inc. 2370 E. Highway 36 No. St. Paul, MN 55109 Contract for Upper Afton Road Improvements Application Date 12/17/08 Contract Date Contract Amount For Period Ending June 10, 2008 $ 698,896.40 12/17/08 Item No. Item Unit Est. Quantity to Unit Price Total Price Quantity Date 2021.501 Mobilization LS 1 1 $30,000.00 $30,000.00 2104.501 Remove Bituminous Driveway & Bike Path Pavement SY 300 26 0.55 $14.30 2104.503 Remove Concrete Pavement SY 300 223 0.65 $144.95 2104.511 Sawing Concrete Pavement (Full Depth) LF 250 135 0.80 $108.00 2104.523 Salvage Casting EACH 11 I 1 50.00 $550.00 2104.602 Salvage & Install Casting (Catch Basin) EACH 22 21 125.00 $2,625.00 2104,602 Salvage & Install Casting (Manhole) EACH 5 6 289.00 $1,734.00 2331.604 Pulverize Bituminous Pavement (12-Inch Depth) (P) SY 22270 22270 1.22 $27,169.40 2105.507 Subgrade Excavation CY 550 135 7.00 $945.00 2105.525 Topsoil Borrow (CV) CY 200 27 12.00 $324.00 2105.602 Rainwater Garden EACH 3 0 970.00 2]05.603 Storm Sewer Structure Repair LF 20 19 325.00 $6,175.00 2123.50]. Laborer HOUR 60 0 57.00 2123.514 3 CY Front End Loader HOUR 25 1 80.00 $80.00 2123.61 3 CY Backhoe HOUR 25 0 80.00 2123.61 Street Sweeper w/Pick-up Broom HOUR 30 7 85.00 $595.00 2130.501 Water for Dust Control MGAL 100 246 I.00 $246.00 Short Elliott Hendrickson Inc. Page 1 of 4 Packet Page Number 149 of 188 Agenda Item M8 Attachment 3 Item No. Item Unit Est. Quantity Quantity to Date Unit Price Total Price 2211.607 Aggregate Placed, Salvaged Bit. & CI. 5 CY 550 135 8.22 $1.,109.70 2232.603 Mill Pavement Edge LF 500 335 10.00 $3,350.00 2331.603 Sawed /Sealed Joint LF 5200 5475 1.65 $9,033.75 2350.501 Type MV 3 Wearing Course Mixture TON 2850 2720 57.90 $157,488.00 2350.502 Type MV 3 Non Wearing Course Mixture TON 2850 2619 53.00 $138,807.00 2350.502 Type LV 3 Non Wearing Course Mixture TON 2850 3097 53.00 $164,141..00 2350.505 Type LV 4 Wearing Course Mixture (Bike Paths ~ Driveways) TON 50 15 79.80 $1,197.00 2357.502 Bit. Material for Tack Coat GAL 2250 2300 2.45 $5,635.00 2504.602 Adjust Valve Box EACH 21 19 90.00 $1,710.00 2504.603 Repair Gate Valve Box LF 30 32 165.00 $5,280.00 2506.602 Install Casting Assembly, Ford Cover Type A-I EACH 5 0 109.00 2506.602 F&I R-1678-A Frame & R-1422-0015 Lid (Sanitary) EACH ll 11 525.00 $5,775.00 2506.603 Reconstruct Manhole LF 16 30 401..70 $12,051.00 2521.501 4-Inch Concrete Walk SF 1000 1290 2.88 $3,715.20 2531..507 6-Inch Concrete Pavement -Driveway or Sidewalk SY 110 14 39.91 $558.74 2531.507 8-Inch Concrete Pavement -Driveway SY 70 66 41.10 $2,712.60 2531.603 Remove & Replace Concrete C & G LF 3700 838 15,81 $13,248.78 2563.601 Traffic Control LS 1 1 3,090.00 $3,090.00 2573.601 Inlet Protection LS I 1 2,500.00 $2,500.00 2575.523 Seeding with Erosion Control Blanket & Fertilizer (20-0-]0) SY 1200 1260 1.60 $2,016.00 2582.501 Pavement Message (Left Arrow) -Epoxy EACH 5 6 90.00 $540.00 2582.501 Pavement Message (Only) -Epoxy EACH 2 2 140.00 $280.00 2582.502 4-hlch Solid Line White -Epoxy LF 10500 10380 0.23 $2,387.40 2582.502 4-Inch Broken Line White -Epoxy LF 200 170 0.23 $39.10 2582.502 24-Inch Stop Line White -Epoxy LF 30 23 7.09 $163.07 Short Elliott Hendrickson Inc. Page 2 of 4 Packet Page Number 150 of 188 Agenda Item M8 Attachment 3 Est Quantit to Item No. I Item I Unit ~ Quantity y Date Unit Price Total Price 2582.502 4-Inch Solid Line Yellow -Epoxy LF 3500 2666 0.25 $666.50 2582.502 24-Inch Solid Line Yellow -Epoxy LF 150 95 3.00 $285.00 2582.502 4-Inch Double Line Yellow -Epoxy LF 2800 3674 0.50 $1,837.00 2582.503 Crosswalk Marking -Epoxy SF 1100 1170 3.50 $4,095.00 PRIVATE DRIVEWAY PROGRAM 0 2104.503 Remove Concrete Walk (Private) SF 100 0 0.50 2104.505 Remove Bituminous Driveway Pavement (Private) SY 120 0 3.80 2104.505 Remove Concrete Driveway Pavement (Private) SY 100 0 3.80 2105.50] Common Excavation, CY (EV) (P) (For Expansion of Private Drives & Walks) CY 10 0 24.00 2'105.507 Subgrade Excavation, CY (EV) For Private Drives (Est. a 0.5' Depth) CY 20 0 24.00 2105526 Select Topsoil Borrow, CY (LV) (For Private Turf Establishment) CY 10 0 20.00 2211.50] Aggregate Base CL 6 for Private Driveways & Walks TON 50 0 16.00 2321.50] 4-Inch Concrete Walk (Private) SF 100 0 5.00 2331.603 Bituminous Driveway Pavement Crack Rout & Seal (Private) LF 150 0 1.80 2340.521 Type 41 Bituminous Mixture for Drives (41 WEBSOOSSL) (Private) SY 120 0 18.00 2356.604 Bituminous Sealcoat (Private) SY 100 0 2.05 2531.507 6-Inch Concrete Driveway Pavement, Residential (Private) SY 100 0 39.00 2575.505 Sodding, Type Lawn (for Private Turf Establishment) SY 125 0 4.90 Total Contract Amount $614,422.49 Short Elliott Hendrickson Inc. Page 3 of 4 Packet Page Number 151 of 188 Agenda Item M8 Attachment 3 Application for Payment (continued) Total Contract Amount Contract Change Order No. Contract Change Order No. Contract Change Order No. Less Previous Applications: AFP No. 1: 160,400.31 AFP No. 2: 215,508.65 AFP No. 3: 175,067.49 AFP No. 4: 60,373.93 AFP No. 5: $ 698,896.40 AFP No. 6: AFP No. 7: AFP No. 8: AFP No. 9: Total Amount Earned Material Suitably Stored on Site, Not Incorporated into Work Percent Complete Percent Complete Percent Complete GROSS AMOUNT DUE LESS 0 % RETAINAGE AMOUNT DUE TO DATE LESS PREVIOUS APPLICATIONS AMOUNT DUE THIS APPLICATION 614.422.49 $ 614,422.49 $ 611,350.38 $ 3,072.11 CONTRACTOR'S AFFIDAVIT The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress payments received from the Owner on account of work performed under the Contract referred to above have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in connection with work covered by prior Applications for Payment under said contract, Upper Afton Road Improvements, Maplewood, MN, and (2) all material and equipment incorporated in said Project or otherwise listed in or covered by this Application. for Payment and free and clear of all liens, claims, security interests and encumbrances. Date .~ ~~i ~ -Q m ~.P I/ Z ~ > 20 v~ COUNTY OF ~ ) STATE OF ~~~~Q ()~~ ) SS T.A. Schifsky & Sons, Inc. (Contractor) BY f`~ ~•~ (Name and Title) Before me on this r] day of ~~ ~ ~'~~(~ !: , 20~, personally appeared _ known to be, who being duly sworn did depose and say that he is the ~ (office) of the Contractor above mentioned that he executed the above Application for Payment an Affidavit on behalf o aid Contractor; and that all of the statements contained therein are true, correct and complete. ~~ My Commission expires ~- _ ~) ~ ~~`~ ] (j (Nota blic) The undersigned has checked the Contractor's Application for Payment shown above. A part of this Application is the Contractor's Affidavit stating that all previous payments to hiiu under this contract have been applied by him to discharge in full all of his obligations in connecting with the work by all prior Applications for Payment. In accordance with the Contract, the undersigned recommends approval of payment to the Contractor for the Amount due. Short Elliott Hendrickson Inc. By Steven F. Heth, PE Date ~ ~" 6 ~"° a ~7 City of Maplewood By Date Page 4 of 4 Packet Page Number 152 of 188 Agenda Item M9 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Resolution of Support for CommonBond Communities HOME Grant Request LOCATION: Larpenteur Avenue and Century Avenue DATE: February 13, 2009 INTRODUCTION Judi Wurdock of CommonBond Communities is requesting that the city support their efforts to attain Ramsey Count HOME funding for Century Trails, their recently-approved HUD senior housing development at St. Paul's Monastery on Larpenteur and Century Avenues. In doing so, Ms. Wurdock requests that the city sign and submit a resolution of support for the project. Specifically, the funds requested are from Ramsey County HOME. One of the County's priorities is described as follows: New affordable housing construction for seniors, which may include multifamily construction and land development. CommonBond Communities will be submitting a grant application to Ramsey County for this development. This grant request must be submitted to Ramsey County by March 2, 2009 to be accepted for consideration. CommonBond will be responsible for the preparation of all documentation. Part of the submittal criteria for CommonBond is that the City of Maplewood show their support in this funding request. There would be no cost to the city. BACKGROUND On May 14, 2007, the city council approved a planned unit development for the St. Paul's Monastery development proposal which included the proposed 40-unit senior's apartment complex. This apartment building would be located north of the nearly completed Century Trails Town Homes being built by CommonBond Communities. Refer to the maps. RECOMMENDATION Show the city's support of CommonBond Communities request for HOME funding by the submission of a resolution of support. p:sec13-2911\Common Bond HOME Funding Request 2 09 to #2 Attachments: 1. Location Map 2. Monastery Site Development Plan 3. Century Trails Senior Housing Project Description 4. Resolution of Support Packet Page Number 153 of 188 N ~3 ~^ 1659 ' 1653 ~~~ v 16~ ^ ~~~ 1~ ~ ~ ~ ~ Location /Zoning Map 2675 LarpenteurAve E St Paul's Monastery Attachment 1 Packet Page Number 154 of 188 t t~~ ~ ~^ ~ ~~r r ~ J Packet Page. Number 155 of 188 Attachment 3 Century Trails Senior Housing Project Description Century Trails Senior Housing is a proposed 40-unit affordable HUD subsidized senior housing project, which will be located in the Twin Cities suburb of Maplewood, Minnesota. CommonBond Communities has received HUD Section 202 financing of the project in the amount of $5,081,100. Section 202 financing provides both Capital Grant funding for construction/development of the project, and a Rental Assistance Contract, similar to Section 8, for rental assistance to Seniors who meet HUD income criteria. The current development budget for Century Trails is $5,431,100. Therefore, CommonBond Communities is making an application to Ramsey County for HOME funds in the amount of $350, 000. The proposed site is a great location for affordable senior housing. Located in the City of Maplewood, the site is extremely convenient to shopping, health care, public transportation, churches and recreation opportunities. The building site, which CommonBond Communities recently purchased from the Benedictine Sisters, is approximately three acres and lies at the intersection of Century Avenue and Larpenteur Avenue. Both are major thoroughfares through the East Metro Area. The site is within a fully developed area of the City. The area surrounding the building is primarily single- family in nature with some large open spaces, including a nature preserve, and a school located directly adjacent to the site. In addition the Benedictine Sisters will maintain a presence elsewhere on the site, in their new monastery. All utilities are available to the site. CommonBond Communities has a 50-unit family rental townhome project called Trails Edge under construction just to the north of the proposed senior site. Other multi-family residential development is being discussed that would be located immediately south and west of the site. The creation of this housing will create a sense of community at the site. The surrounding neighborhood is primarily single-family homes, some on standard City lots and some on large wooded lots. Along Larpenteur to the west of the site is a large multi-family development and a private high school. The high school will make a variety of recreational opportunities available to residents including school plays, concerts, and sporting events. Maplewood is an established suburb with a diverse population of families and seniors. We have repeatedly heard that city leaders are concerned that seniors are leaving Maplewood because of a lack of housing opportunities, so the proposed development will only serve to maintain or improve the existing mix of people living in Maplewood. This development will allow long-term residents of Maplewood to remain in their community or allow seniors living elsewhere to move closer to their families as they age. 2 Packet Page Number 156 of 188 Access to the project site, which is located in the northwest quadrant of the Larpenteur Avenue/Century Avenue intersection, will be provided both from Century Avenue and from Larpenteur Avenue. The building's community room and patio area will be oriented to take advantage of green spaces and morning sun exposure, as well as views of wetland amenities east of Century Avenue. The parking lot will be designed for easy drop-off, ease of circulation, and snow plowing efficiency. Head bolt heater plug-ins will be provided. The building will be three stories high with an elevator. There will be 40one-bedroom units in the building. Dwelling units will be located on both sides of a central corridor. The corridors will terminate in the exit stairs, which will be within the simple footprint of the building. The building exteriorwill be maintenance-free, designed to complement the existing neighborhood and will be planned for long life. A community room on first floor will be designed for multiple uses and will be large enough to accommodate all residents. It will be located for easy access from the main entrance as well as the elevator and arranged in a way that privacy can be achieved when needed. The community room will be oriented to a small patio/porch. Laundry rooms will be located on each floor, with easy access from the elevator. Additional spaces to be located on the first floor will include small offices for the Property Manager and Advantage Services coordinator, a building storage room, mechanical and electrical equipment rooms, and a small kitchen as part of the community room, and public toilet(s). Additional public spaces may be located on the upper floors (for example: wellness room, card/game room, small lounges, etc.). Common areas will be designed to facilitate delivery of services to residents. The building is designed to be straightforward and easily maintainable over a long period of time. The flexibility of multiple use spaces will meet the changing needs of the residents over time. The units and common areas are designed with the possibility of residents becoming less mobile and needing walkers or wheelchairs. For example, the unit bathrooms are designed to accommodate future wheelchair use. Grab-bars will be installed in all unit bathrooms. Towel bars will also be functional grab-bars. Accessible units are included as required by law. Single lever faucets, ADA compatible hardware and counter heights will all contribute to the ability of residents to age in place. Attention is paid to details which will ensure the economical delivery of services and facilitate long-term independence, while meeting changing needs of residents, such as: attention to color, contrast and glare; easy-to-walk-on surfaces; landmarks established by color, texture, and form; easy-to-read signage; easily reachable heights of electrical outlets and switch locations; up-front range controls; and design to meet the needs of persons with various disabilities. Wood blocking for handrails will be installed on both sides of the common corridors. Initially handrails will be installed on only one side, but as the residents' needs change, handrails can be installed on the other side without incurring the significant cost to put blocking in place. 3 Packet Page Number 157 of 188 CommonBond currently provides "handicapped toilets" in all new senior units. This has been well received by residents, and will aid in this daily living activity. Oval shaped, ADA toilets will be installed in all units. Care will be taken to engineer a building that will be energy efficient (modular boilers, outside reset, computer controls, etc.) as well as durable. To the extent that pricing and funding allows, brick and/or cultured stone may be used. Energy-Star appliances and equipment will be specified. Particular attention will be paid to the selection of windows so that they are easily operated by an older population (casements as opposed to sliders), easily washable inside and out and meeting the highest affordable standard for noise, air, and water infiltration. Bathrooms, in addition to grab-bars and elevated/raised toilets, as described above, will also be designed with a linen closet, single handle faucets, light and exhaust on one switch, and hand held shower heads. Kitchens will receive natural light through the use of 1/2 walls. There will be room for a dinette, a broom closet, 2-compartment stainless sink, combined vent/light over the stove, a frost-free refrigerator, front control stove/oven, and wall mounted telephone/electrical. Special attention will be paid to lighting over work surfaces. The building's design will fully comply with HUD's Minimum Property Standards, accessibility requirements, Fair Housing Amendments, Section 504 requirements and HUD's Cost Containment Guidelines found in 24 CFR 891.120 and 24 CFR 891.210. It will not include any Unacceptable Amenities as determined by HUD. 4 Packet Page Number 158 of 188 Attachment 4 RESOLUTION OF SUPPORT OF COMMONBOND'S REQUEST FOR HOME GRANT FUNDING WHEREAS, CommonBond Communities are applying for HOME Grant Funding through Ramsey County for their proposed 40-unit senior's-housing apartment facility; WHEREAS, the location of this proposed development site at the southwest corner of Benet Road and Monastery Way and legally described as: Lot 1, Block 2, Century Trails Commons WHEREAS, the City of Maplewood approved a conditional use permit for a planned unit development on May 14, 2007 which included CommonBond Communities proposed 40-unit apartment complex for seniors; WHEREAS, this request for funding requires support from the City of Maplewood; NOW, THEREFORE, BE IT RESOLVED that the city council expresses their support of CommonBond Communities request for HOME grant funding through Ramsey County for their proposed 40-unit senior housing apartment facility. The Maplewood City Council approved this resolution on 5 Packet Page Number 159 of 188 Agenda Item M 10 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Acting Public Works Director SUBJECT: Mn/DOT I-494 Expansion, Project 09-02, Consider Calling a Public Hearing DATE: February 12, 2009 INTRODUCTION The council will consider calling for a public hearing to be held on March 23, 2009 at 7:00 PM for the I-494 Mn/DOT Expansion project. This is a Mn/DOT project and is 100% state funded but still requires municipal consent. BACKGROUND The City needs to hold a public hearing for this project according to Minnesota Statute Section 161.164. On March 23~d the council would hold a public hearing to satisfy the municipal consent requirement. A Mn/DOT representative would give a brief presentation at the March 23~d public hearing in addition to answering questions. The proposed work scope for I-494 mainly involves a roadway overlay and defining a third lane in both directions from south of Lake Road north to I-94. Only a small portion of I-494 proposed for improvement is within the City of Maplewood. The majority of impacts are within Woodbury corporate limits in Washington County. Improvements are likely to start in May 2009 with substantial completion in July 2010. Preliminary cost estimates put the work at $40 million. A 10" concrete overlay will be placed over the old roadway on I-494 from I-94 in Woodbury extending south into the City of Maplewood near Century Avenue. The new pavement section is projected to last 30-40 years according to Mn/DOT. The pavement along I-494 and I-694 at the I-94 interchange in Woodbury will be overlaid with asphalt. The right and left shoulders will also be repaved in these locations. Auxiliary lanes have been built over the years between the interchanges at Lake Road, Valley Creek Road, Tamarack Road, and I-94, providing a lane configuration that has three lanes in some areas and only two in others. The proposed improvements will construct a continuous three lane roadway in each direction along I-494 from I-94 to south of Lake Road. South of Lake Road the lanes will connect to the three lanes that were built as part of the Wakota Project. The southbound I-494 Bridge over Century Avenue will be widened on the median side to accommodate the additional third lane. A noise study was completed for this project and can be found in the EAW document. A noise wall is warranted in the southeast quadrant of the 1- 494/Lake Road interchange in Woodbury, extending into Maplewood south of the Century Avenue Bridge. Packet Page Number 160 of 188 Agenda Item M 10 Additional lighting will be provided along I-494 north of Valley Creek Road. Median barrier (concrete or cable) will be provided to eliminate cross median crashes. Guardrail, signing, drainage and other roadway items will also be upgraded. Construction will begin in late May 2009, substantial project completion (lanes open to traffic) will occur in July 2010. Project completion will be in fall 2010. • 2009 construction work will primarily involve work in the I-494 median area, widening the Century Avenue Bridge, drainage improvements, and constructing the noise wall. • 2010 construction work will primarily involve placing the new concrete pavement and shoulders. I-494 will remain open during this project, two lanes in each direction will be provided at most times although some short-term lane restrictions will be needed. There will be intermittent ramp closings during the project. More information on traffic impacts will be available as the final design progresses. A community open-house was held on Jan. 22, 2009 from 5-8 p.m. at the Woodbury City Hall Council Chambers. A small handful of Maplewood residents attended this meeting. Additional information about this project can be found at: http://www. dot. state. m n. us/metro/projects/i494and94/ BUDGET The project is 100% State funded so there is no cost to the city for the improvements. RECOMMENDATION It is recommended that the city council call a public hearing to be held at 7:00 p.m. on March, 23, 2009, for the I-494 Expansion Project, State Project 8285-93: assoc 8285-94 (City Project 09-02). Attachment: 1. Location Map Packet Page Number 161 of 188 Agenda Item M 10 Attachment 1 I-494 Pavement Overlay and 3rd Lane Addition /Environmental Assessment Worksheet Figure 1-Location Map Page i Packet Page Number 162 of 188 Agenda Item M11 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Acting Public Works Director SUBJECT: CarMax/Mogren Addition Improvements, Project 06-17, Resolution Approving Final Payment and Acceptance of Project DATE: February 10, 2009 INTRODUCTION The contractor, Frattalone Companies, has completed the project improvements. The city council will consider approving the attached resolution for acceptance of the project and approving final payment to the contractor. BACKGROUND On May 14, 2007, the council awarded Frattalone Companies a construction contract for utility and roadway improvements in the amount of $2,374,426.30. The approved construction contract amount is $2,421,256.58 due to the following change orders: Change Order No.1 Final $ 12,067.50 Change Order No.2 Final $ 34,985.00 Change Order No.3 Final $ -151.94 Change Order No.4 Final $ -70.28 The final construction cost of $2,379,770.25 is under the approved construction contract amount. The retainage was previously reduced so the final payment to the contractor is only in the amount of $308.00. BUDGET The approved budget for the project is $4,453,841. The expenses incurred from 2006 through the end of 2008 total $3,411,470, so there is a project savings. Once all project transactions are made, staff will return to council with the revised financing plan to reflect the savings, and request to close the project. RECOMMENDATION It is recommended that the city council approve the attached resolution for the CarMax/Mogren Addition Improvements, City Project 06-17: Approving Final Payment and Acceptance of Project. Attachments: 1. Resolution 2. Location Map 3. Final Payment Application Packet Page Number 163 of 188 Agenda Item M11 Attachment 1 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT WHEREAS, the City Engineer for the City of Maplewood has determined that the CarMax/Mogren Addition Improvements, City Project 06-17, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 06-17 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $2,379,770.25. Final payment to Frattalone Companies and the release of any retainage or escrow is hereby authorized. Approved this 23rd day of February 2009 Packet Page Number 164 of 188 Attachment 2 VADNAIS HEIGHTS G 694 9. COTTAGE LANE LN. ~~ ~ 10. COTTAGE LANE LN. ~~~111"' 11. COTTAGE LANE LN. ~~u 19 COUNTY ROAD D COUNTY ROAD COUNTY ROAD D CT. IGH D CIR. 61 Q RIDGE CT. sunset H ~ Ridge Q ~ Park 5. CHAMBERLAIN ST. z o ~o ~ 6. Q Q ~ MINGWAY T . COTTAGE LANE LN ~ . 8. U ' n o = ,~, COUNTY ROAD D _ W LYDIA AVE. ~ ~ ~ ~ GELD ~ c = RD 1. SUMMIT CT. ~_ ~' ,~ 2 ~ 2. COUNTRYVI CIR. ~p J ~P~ . ~ 3. DULUTH ~ ~ d ~ ~ Z ~ 0 ~9 ~ 6cy 3 'l>~- ~ BEAM 19 AVE. ~~~ ~ BEAM cT i ~;i .._- ~~ , 1 ~~%/~~/~,~ ~ ~ ~ Project Location i/`'~// ~ '~ ~ i ii /~ ~ ~ w i Kohlman ; ~ i Q~ z Lake ~ ~~~ ~ ~ _ i 1 ~ . ~~. ,) ~~.~ ~ ~; ` KOHLMAN g AVE. Z`J U Y _ r, ___-J ~~ , I 61 _. --- ----' i ~ __.--- __. ,~ H W _ _ __-- COUNTY ~ ROAD ~KParkan N~(~ rGp = ~ ~ ST ~ C ~ Manufactured ~ ~ ," ~ ~ Housing ~ ~ ~O Z ~ Estotes 2 Q CeC~ C W ~ S 3 cn ~ 4 CON NOR v v ,v AVE. z N~ AVER ,~ W ~O KS ~ CT. ° ~, SEXTANT Q AVE. ~~ Off' ~ o° /~ i GERVAIS w z g AVE. Kwy no scale min N I I VILLAGE TR. o _ 8 ~ LEGACY Q`~~ 10. ~ I1 ~ L g~gcY 11. WOODLYNN AVE. S ulpfure \ ~ Park ST. JOHN'S __ BLVD. z ~ 0 ~ z = `° Y a w ~ (n (~-~ ~ (- a w ~~Markham i,, o Q ~ Pond;~~ ~ _ ~,i . ~i~/, j i z ~ ~~ i ~ !=~/ ~ J ~ _-- ~- Z ~ ~ Q North t ii n U ~ Hazelwood ~ 23 Park ~ ~ m C o ~ z J ~ ~ Z ~ _ Q ~ ~ g w ~ W ~ ~ m t i~ DEMONT AVE. BROOK g AVE. E. Harvest U Pork Q ~ m Four Seasons AVE Q o SEXTANT ~ . ~ Park ~ z g GRANDVI EW AVE. ~ t~ivl ~r,ir~ ~ r.n ~ ( z Project Location Mogren Street Improvement 06-17 Packet Page um r 165 of 188 Agenda Item M11 Attachment 3 APPLICATION FOR PAYMENT PAYMENT NO. 10 and FINAL Contract: 06-17 Owner: City of Maplewood Contractor: Frattalone Companies Project: CarMax/Mogren Addition Improvements KHA Job No. 160500020 Application Date: 1/22/2009 For Period Ending: 12/31/2008 Original Contract Amount: $ 2,374,426.30 Contract Amendments: $ 46,830.28 Contract Amount to Date: $ 2,421,256.58 Total Amount of Work Completed to Date: $ 2,379,770.25 Material Stored On-Site but not in Work: $ - Gross Amount Due to Date: $ 2,379,770.25 Less 0.00% Retainage: $ - Amount Due to Date: $ 2,379,770.25 Less Previous Payments: $ 2,379,462.25 Total Due This Application: $ 308.00 I hereby certify that all items and amounts shown are correct for the work completed to-date. Contractor: FRATTALONE COMPANIES ~~ B - Date: ~ ~ 3 ~ ~ The Work on this project and application for payment have been reviewed and the amount shown is recommended for payment. Engineer: KIMLEY-HORN AND ASSOCIATES, INC. B ~,{,u Date: 0 27 09 APPROVED FOR PAYMENT Owner: CITY OF MAPLEWOOD B Date: Packet Page Number 166 of 188 Agenda Item M11 Attachment 3 PAYMENT HISTORY Payment Payment Payment Application No. End-Date Date Amount 1 6/30/2007 7/11/2007 $ 299,476.74 2 7/31 /2007 8/8/2007 $ 593,406.45 3 8/31/2007 9/12/2007 $ 481,556.24 4 9/30/2007 10/3/2007 $ 432,063.28 5 11/28/2007 12/3/2007 $ 242,503.78 6 2/29/2008 2/29/2008 $ 18,774.39 7 5/30/2008 6/12/2008 $ 22,412.12 8 9/15/2008 9/17/2008 $ 76,242.18 9 11 /30/2008 11 /30/2008 $ 213,027.07 10 -Final 12/31/2008 1/22/2009 $ 308.00 Total Payments: $ 2,379,770.25 Packet Page Number 167 of 188 Agenda Item M11 Attachment 3 PAYMENT NO. 10 and FINAL Contract: 06-17 Owner: City of Maplewood Contractor: Frattalone Companies Project: CarMax/Mogren Addition Improvements KHA Job No. 160500020 Schedule: A Description: SANITARY SEWER IMPROVEMENTS Contract To-Date Item No. MnIDOT No. Item Description Unlt Quantity Unit Price Amount Quantity To-Date Amount 1 2451.507 GRANULAR BEDDING (LV) CY 500 $ 11.35 $ 5,675.00 294 $ 3,336.90 2 2451.609 COARSE FILTER AGGREGATE FOUNDATION TN 1,000 $ 21.75 $ 21,750.00 189.91 $ 4,130.54 3 2503.511 8" PVC PIPE SEWER, SDR 35 LF 1,450 $ 14.15 $ 20,517.50 1,363 $ 19,286.45 4 2503.511 8" SANITARY SEWER, DUCTILE IRON, CLASS 52 LF 185 $ 27.15 $ 5,022.75 185 $ 5,022.75 5 2503.602 8" PVC PIPE PLUG EA 3 $ 100.00 $ 300.00 3 $ 300.00 6 2503.602 CONNECT TO EXISTING SANITARY SEWER EA 1 $ 2,500.00 $ 2,500.00 1 $ 2,500.00 7 2506.522 ADJUST FRAME AND RING CASTING (SAN) EA 5 $ 400.00 $ 2,000.00 8 $ 3,200.00 8 2506.602 48" SANITARY SEWER MANHOLE (1'-8' DEPTH) EA 9 $ 1,955.00 $ 17,595.00 9 $ 17,595.00 9 2506.603 48" SANITARY SEWER MANHOLE (>8' DEPTH) LF 12 $ 75.00 $ 900.00 11.88 $ 891.00 Schedule A Subtotal: $ 76,260.25 $ 56,262.64 Schedule: B Description: WATERMAIN IMPROVEMENTS Contract To-Date Item No. Mn/DOT No. Item Description Unit Quantity Unit Price Amount Quantity To-Date Amount 1 2451.507 GRANULAR BEDDING (LV) CY 500 $ 11.35 $ 5,675.00 323 $ 3,666.05 2 2451.609 COARSE FILTER AGGREGATE FOUNDATION TN 500 $ 21.75 $ 10,875.00 21 $ 456.75 3 2504.602 HYDRANT EA 4 $ 3,375.00 $ 13,500.00 4 $ 13,500.00 4 2504.602 6" GATE VALVE AND BOX EA 5 $ 900.00 $ 4,500.00 4 $ 3,600.00 5 2504.602 8" GATE VALVE AND BOX EA 6 $ 1,415.00 $ 8,490.00 6 $ 8,490.00 6 2504.602 1" BLOW OFF (STD PLATE D-9) EA 3 $ 1,100.00 $ 3,300.00 3 $ 3,300.00 7 2504.602 WATER UTILITY HOLE EXCAVATION EA 4 $ 1,500.00 $ 6,000.00 3 $ 4,500.00 8 2504.603 6" WATERMAIN, DUCTILE IRON, CLASS 53 LF 105 $ 21.00 $ 2,205.00 89 $ 1,869.00 9 2504.603 8" WATERMAIN, DUCTILE IRON, CLASS 52 LF 1,550 $ 25.70 $ 39,835.00 1,472 $ 37,830.40 10 2504.603 TRENCH EXCAVATION AND PREPARATION LF 450 $ 10.00 $ 4,500.00 387 $ 3,870.00 11 2504.604 2" POLYSTYRENE INSULATION SY 600 $ 10.00 $ 6,000.00 600 $ 6,000.00 12 2504.608 DUCTILE IRON FITTINGS LB 1,100 $ 2.00 $ 2,200.00 1,619 $ 3,238.00 Schedule B Subtotal: ( $ 107,080.00 ~ $ 90,320.20 Schedule: Description: C STORM SEWER IMPROVEMENTS Contract To-Date Item No. Mn/DOT No. Item Description Unit Ouantity Unit Price Amount Ouantity To•Date Amount 1 2104.501 REMOVE SEWER PIPE (STORM) LF 350 $ 10.00 $ 3,500.00 298 $ 2,980.00 2 2104.501 REMOVE PIPE DRAIN (4" PVC) LF 450 $ 7.00 $ 3,150.00 88 $ 616.00 3 2104.509 REMOVE MANHOLE OR CATCH BASIN EA 2 $ 300.00 $ 600.00 2 $ 600.00 4 2104.509 REMOVE PIPE APRON EA 7 $ 150.00 $ 1,050.00 7 $ 1,050.00 5 2104,523 SALVAGE MANHOLE EA 1 $ 2,500.00 $ 2,500.00 $ - 6 2451.507 GRANULAR BEDDING (LV) CY 900 $ 11.35 $ 10,215.00 265 $ 3,007.75 7 2451.609 COARSE FILTER AGGREGATE FOUNDATION TN 1,000 $ 21.75 $ 21,750.00 817.51 $ 17,780.84 B 2501.515 18" RC PIPE APRON AND TRASH GUARD EA 1 $ 800.00 $ 800.00 $ - 9 2501.515 21" RC PIPE APRON AND TRASH GUARD EA 1 $ 1,000.00 $ 1,000.00 1 $ 1,000.00 10 2501.515 30" RG PIPE APRON AND TRASH GUARD EA 1 $ 1,720.00 $ 1,720.00 $ - 11 2502.521 4" PE PIPE DRAIN W ITH TYPE 1 GEOTEXTILE SOCK LF 1,000 $ 1.50 $ 1,500.00 885 $ 1,327.50 12 2502.602 CONNECT PIPE DRAIN TO EXISTING STRUCTURE EA 2 $ 200.00 $ 400.00 2 $ 400.00 13 2503.521 44" SPAN RC PIPE-ARCH SEWER CLASS IIA LF 10 $ 122.00 $ 1,220.00 $ - 14 2503.541 18" DUCTILE IRON PIPE SEW ER, CLASS 52 LF 26 $ 130.00 $ 3,380.00 13 $ 1,690.00 15 2503.541 12" RC PIPE SEWER, CLASS V, DESIGN 3006 LF 885 $ 20.50 $ 18,142.50 899 $ 18,429.50 16 2503.541 15" RC PIPE SEWER, CLASS V, DESIGN 3006 LF 433 $ 22.20 $ 9,612.60 433 $ 9,612.60 17 2503.541 18" RC PIPE SEWER, CLASS III, DESIGN 3006 LF 816 $ 24.40 $ 19,910.40 838 $ 20,447.20 18 2503.541 21" RC PIPE SEWER, CLASS III, DESIGN 3006 LF 301 $ 26.60 $ 8,006.60 325 $ 8,645.00 19 2503.541 24" RC PIPE SEWER, CLASS III, DESIGN 3006 LF 143 $ 29.00 $ 4,147.00 103 $ 2,987.00 Packet Page Number 168 of 188 Agenda Item M11 Attachment 3 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 2503.541 2503.541 2503.541 2503.541 2503.602 2503.602 2503.602 2506.502 2506.502 2506.502 2506.502 2506.502 2506.601 2506.602 2506.602 2511.501 2511.511 27" RC PIPE SEWER, CLASS III, DESIGN 3006 30" RC PIPE SEWER, CLASS III, DESIGN 3006 36" RC PIPE SEWER, CLASS III, DESIGN 3006 42" RC PIPE SEWER, CLASS III, DESIGN 3006 12" RC PIPE BEND 7.5 DEGREE 42" RC PIPE BEND 7.5 DEGREE CONSTRUCT BULKHEAD CONSTRUCT DRAINAGE STRUCTURE (2'x3' BOX) CONSTRUCT DRAINAGE STRUCTURE (48") CONSTRUCT DRAINAGE STRUCTURE (60") CONSTRUCT DRAINAGE STRUCTURE (72") CONSTRUCT DRAINAGE STRUCTURE (84") ADJUST FRAME AND RING CASTING (STORM) CONSTRUCT DRAINAGE STRUCTURE (CAST-IN-PLACE) INSTALL MANHOLE RANDOM RIPRAP CLASS III GRANULAR FILTER LF 219 LF 477 LF 41 LF 288 EA 3 EA 6 EA 8 EA 10 EA 17 EA 5 EA 6 EA 1 LS 1 EA 1 EA 1 CY 40 CY 20 Schedule C Subtotal: $ 41.00 $ 45.50 $ 61.00 $ 81.00 $ 220.00 $ 580.00 $ 250.00 $ 1,515.00 $ 1,925.00 $ 3,545.00 $ 6,200.00 $ 5,000.00 $ 2,000.00 $ 27,000.00 $ 6,000.00 $ 65.00 $ 12.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 8,979.00 21,703.50 2,501.00 23,328.00 660.00 3,480.00 2,000.00 15,150.00 32,725.00 17,725.00 37,200.00 5,000.00 2,000.00 27,000.00 6,000.00 2,600.00 240.00 320,895.60 219 476 41 285 2 6 8 9 17 5 6 1 1 1 1 15 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 8,979.00 21,658.00 2,501.00 23,085.00 440.00 3,480.00 2,000.00 13,635.00 32,725.00 17,725.00 37,200.00 5,000.00 2,000.00 27,000.00 6,000.00 975.00 - 294,976.39 Schedule: D Description: ROADWAY I MPROVEMENTS Contract To-Date Item No. MnIDOT No. Item Description Unit Quantity Unit Price Amount Quantity To-Date Amount 1 2021.501 MOBILIZATION LS 1 $ 110,500.00 $ 110,500.00 1 $ 110,500.00 2 2102.502 PAVEMENT MARKING REMOVAL LF 1,000 $ 0.50 $ 500.00 1000 $ 500.00 3 2104.501 REMOVE BITUMINOUS CURB LF 700 $ 0.50 $ 350.00 700 $ 350.00 4 2104.501 REMOVE CONCRETE CURB AND GUTTER LF 575 $ 1.50 $ 862.50 575 $ 862.50 5 2104.501 REMOVE GUARD RAIL LF 650 $ 6.00 $ 3,900.00 720 $ 4,320.00 6 2104.503 REMOVE CONCRETE ISLAND SF 600 $ 0.50 $ 300.00 600 $ 300.00 7 2104.505 REMOVE BITUMINOUS PAVEMENT SY 4,600 $ 1.99 $ 9,154.00 5,343.3 $ 10,633.17 8 2104.513 SAWING BITUMINOUS PAVEMENT (FULL-DEPTH) LF 8,500 $ 2.87 $ 24,395.00 4,738 $ 13,598.06 9 2104.523 SALVAGE SIGN TYPE C EA 19 $ 20.00 $ 380.00 12 $ 240.00 10 2104.523 SALVAGE MARKER EA 5 $ 20.00 $ 100.00 2 $ 40.00 11 2105.501 COMMON EXCAVATION (P) CY 4,813 $ 9.15 $ 44,038.95 4,813 $ 44,038.95 12 2105.505 MUCK EXCAVATION CY 500 $ 8.10 $ 4,050.00 1,001 $ 8,108.10 13 2105.507 SUBGRADE EXCAVATION FOR CORRECTION (EV) CY 1,500 $ 8.10 $ 12,150.00 300 $ 2,430.00 14 2105.523 COMMON BORROW (LV) CY 2,500 $ 4.00 $ 10,000.00 2,294.25 $ 9,177.00 15 2105.601 DEWATERING LS 1 $ 15,000.00 $ 15,000.00 1 $ 15,000.00 16 2105.607 SELECT GRANULAR BORROW FOR CORRECTION (LV) CY 2,500 $ 6.20 $ 15,500.00 669.61 $ 4,151.58 17 2105.607 SELECT GRANULAR BORROW SPECIAL (CV) (P) CY 1,500 $ 5.50 $ 8,250.00 $ - 18 2105.607 SELECT GRANULAR BORROW FOR CORRECTION (SPEC) (CV) CY 2,500 $ 5.15 $ 12,875.00 7,012.2 $ 36,112.83 19 2105.607 COMMON BORROW SPECIAL (CV) (P) CY 5,910 $ 5.30 $ 31,323.00 5,628 $ 29,828.40 20 2112.501 SUBGRADE PREPARATION RDST 16 $ 470.00 $ 7,520.00 16 $ 7,520.00 21 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HR 75 $ 130.00 $ 9,750.00 154.75 $ 20,117.50 22 2130.501 WATER MGAL 25 $ 20.00 $ 500.00 28 $ 560.00 23 2211.501 AGGREGATE BASE CLASS 6 TON 7,800 $ 8.24 $ 64,272.00 10,520.93 $ 86,692.46 24 2231.603 BITUMINOUS JOINT SAW AND SEAL LF 5,800 $ 1.53 $ 8,874.00 5,503 $ 8,419.59 25 2231.604 BITUMINOUS PATCHING MIXTURE (SPECIAL) SY 500 $ 40.00 $ 20,000.00 878.66 $ 35,146.40 26 2231.609 LEVELING COURSE MIXTURE TON 475 $ 53.40 $ 25,365.00 397 $ 21,199.80 27 2232.501 MILL BITUMINOUS SURFACE (2.0") SY 25,000 $ 0.80 $ 20,000.00 13,232 $ 10,585.60 28 2232.604 MILL BITUMINOUS EDGE (5.0") SY 1,400 $ 2.00 $ 2,800.00 30 $ 60.00 29 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 3,100 $ 1.40 $ 4,340.00 1,335 $ 1,869.00 30 2360.501 TYPE SP 12.5 WEARING COURSE MIX (4,E) TON 4,100 $ 53.40 $ 218,940.00 3,330.96 $ 177,873.26 31 2360.501 TYPE SP 12.5 WEARING COURSE MIX (3,E) TON 2,400 $ 47.40 $ 113,760.00 3,484.44 $ 165,162.46 32 2360.502 TYPE SP 12.5 NON-WEARING COURSE MIX (4,B) TON 2,700 $ 47.25 $ 127,575.00 2,608.76 $ 123,263.91 33 2360.502 TYPE SP 12.5 NON-WEARING COURSE MIX (3,B) TON 1,100 $ 46.75 $ 51,425.00 852.4 $ 39,849.70 34 2360.618 CONSTRUCT 2.5"BITUMINOUS TRAIL SF 10,000 $ 1.40 $ 14,000.00 11,552 $ 16,172.80 35 2521.501 4"CONCRETE WALK, MIX NO. 3Y22 SF 22,000 $ 2.78 $ 61,160.00 26,330.33 $ 73,198.32 36 2521.501 4"CONCRETE WALK (MAINTENANCE STRIP) SF 4,500 $ 3.13 $ 14,085.00 4,258 $ 13,327.54 37 2531.501 CONCRETE CURB AND GUTTER DESIGN 8618 LF 3,700 $ 8.30 $ 30,710.00 3,944 $ 32,735.20 38 2531.501 CONCRETE CURB AND GUTTER DESIGN 8424 LF 2,400 $ 9.45 $ 22,680.00 2,392 $ 22,604.40 39 2531.501 CONCRETE CURB AND GUTTER DESIGN 8424-MODIFIED LF 4,500 $ 10.45 $ 47,025.00 3,667 $ 38,320.15 40 2531.503 4" CONCRETE MEDIAN, MIX NO. 3Y22 SY 310 $ 28.17 $ 8,732.70 325 $ 9,155.25 41 2531.507 8" CONCRETE DRIVEWAY PAVEMENT SY 200 $ 39.47 $ 7,894.00 376 $ 14,840.72 Packet Page Number 169 of 188 Agenda Item M11 Attachment 3 42 2531.511 CONCRETE MEDIAN NOSE CY 2 $ 175.00 $ 350.00 6 $ 1,050.00 43 2531.602 PEDESTRIAN CURB RAMP EA 19 $ 375.00 $ 7,125.00 23 $ 8,625.00 44 2531.603 CONCRETE CURB AND GUTTER DESIGN D424 LF 200 $ 14.00 $ 2,800.00 200 $ 2,800.00 45 2563.601 TRAFFIC CONTROL LS 1 $ 17,000.00 $ 17,000.00 1 $ 17,000.00 46 2564.531 SIGN PANELS TYPE C SF 196 $ 29.00 $ 5,684.00 244.5 $ 7,090.50 47 2564.537 INSTALL SIGN TYPE C EA 8 $ 95.00 $ 760.00 7 $ 665.00 48 2564.552 HAZARD MARKER X4-2 EA 7 $ 65.00 $ 455.00 6 $ 390.00 49 2564.555 END OF ROADWAY MARKER X4-11 EA 16 $ 65.00 $ 1,040.00 3 $ 195.00 50 2564.602 INSTALL MARKER EA 4 $ 75.00 $ 300.00 2 $ 150.00 51 2565.511 FULL T ACT T CONTROL SIGNAL SYSTEM A SIGS 1 $ 109,290.00 $ 109,290.00 1 $ 109,290.00 52 2565.511 FULL T ACT T CONTROL SIGNAL SYSTEM B SIGS 1 $ 136,350.00 $ 136,350.00 1 $ 136,350.00 53 2565.511 FULL T ACT T CONTROL SIGNAL SYSTEM C SIGS 1 $ 193,525.00 $ 193,525.00 1.0129 $ 196,021.47 54 2565.601 EMERGENCY VEHICLE PREEMPTION SYS A LS 1 $ 5,000.00 $ 5,000.00 1 $ 5,000.00 55 2565.601 EMERGENCY VEHICLE PREEMPTION SYS B LS 1 $ 5,000.00 $ 5,000.00 1 $ 5,000.00 56 2565.601 EMERGENCY VEHICLE PREEMPTION SYS C LS 1 $ 5,000.00 $ 5,000.00 1 $ 5,000.00 57 2565.602 PVC HANDHOLE EA 11 $ 700.00 $ 7,700.00 11 $ 7,700.00 58 2565.602 NMC LOOP DETECTOR 6'X6' EA 9 $ 900.00 $ 8,100.00 11 $ 9,900.00 59 2565.602 NMC LOOP DETECTOR 6'X15' EA 2 $ 1,025.00 $ 2,050.00 2 $ 2,050.00 60 2565.602 NMC LOOP DETECTOR 6'X25' EA 1 $ 1,230.00 $ 1,230.00 1 $ 1,230.00 61 2565.603 2" NON-METALLIC CONDUIT LF 3,040 $ 3.75 $ 11,400.00 3,220 $ 12,075.00 62 2565.603 2"RIGID STEEL CONDUIT LF 25 $ 19.00 $ 475.00 25 $ 475.00 63 2565.603 12 PR #191NTERCONNECT LF 4,700 $ 2.65 $ 12,455.00 4,500 $ 11,925.00 64 2573.502 SILT FENCE, TYPE HEAVY DUTY LF 10,500 $ 2.35 $ 24,675.00 8,023 $ 18,854.05 65 2573.530 INLET PROTECTION, TYPE STORM DRAIN EA 54 $ 250.00 $ 13,500.00 54 $ 13,500.00 TEMPORARY EROSION CONTROL -CONTRACTOR'S PLAN (MIN 66 2573.601 0.5 % OF TOTAL BID) LS 1 $ 500.00 $ 500.00 i $ 500.00 67 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EA 2 $ 1,800.00 $ 3,600.00 2 $ 3,600.00 68 2575.505 SODDING TYPE SALT RESISTANT SY 5,500 $ 2.10 $ 11,550.00 7,701.5 $ 16,173.15 69 2575.511 MULCH MATERIAL TYPE 1 TON 10 $ 130.00 $ 1,300.00 9.44 $ 1,227.20 70 2575.605 SEED, MIXTURE 270 RT ACRE 4 $ 600.00 $ 2,400.00 4.18 $ 2,508.00 71 2582.501 PAVT MSSG (THRU ARROW) POLY PREF EA 2 $ 288.00 $ 576.00 3 $ 864.00 72 2582.501 PAVT MSSG (RT ARROW) POLY PREF EA 5 $ 288.00 $ 1,440.00 17 $ 4,896.00 73 2582.501 PAVT MSSG (LT ARROW) POLY PREF EA 7 $ 288.00 $ 2,016,00 16 $ 4,608.00 74 2582.501 PAVT MSSG (ONLY) POLY PREF EA 3 $ 422.00 $ 1,266.00 3 $ 1,266.00 75 2582.501 PAVT MSSG (RT ARROW) POLY PREF GR-IN EA 1 $ 427.00 $ 427.00 1 $ 427.00 76 2582.501 PAVT MSSG (LT ARROW) POLY PREF GR-IN EA 2 $ 427.00 $ 854.00 2 $ 854.00 77 2582.502 4" SOLID LINE WHITE -EPOXY LF 5,520 $ 0.35 $ 1,932.00 10,587 $ 3,705.45 78 2582.502 4" SOLID LINE YELLOW -EPOXY LF 5,550 $ 0.35 $ 1,942.50 6,782 $ 2,373.70 79 2582.502 4"BROKEN LINE WHITE -EPOXY LF 5,100 $ 0.20 $ 1,020.00 3,928 $ 785.60 80 2582.502 24" STOP LINE WHITE -POLY PREF LF 110 $ 13.66 $ 1,502.60 110 $ 1,502.60 81 2582.502 24" STOP LINE WHITE -POLY PREF GR-IN LF 110 $ 18.96 $ 2,085.60 66 $ 1,251.36 82 2582.503 CROSSWALK MARKING -POLY PREF SF 504 $ 7.70 $ 3,880.80 420 $ 3,234,00 83 2582.503 CROSSWALK MARKING -POLY PREF GR-IN SF 306 $ 11.30 $ 3,457.80 $ - 84 2582.618 CROSSWALK MARKING -SPECIAL (DURATHERM) SF 2,000 $ 13.50 $ 27,000.00 2,000 $ 27,000.00 Schedule D Subtotal: $ 1,825,050.45 $ 1,857,976.73 Schedule: E Description: STREET LIG HTING IMPROVEMENTS Contract To-Date Item No. Mn/DOT No. Item Description Unit Quantity Unlt Price Amount Quantity To-Date Amount 1 2545.601 LIGHTING STANDARD ASSEMBLY TYPE S31 LS 1 $ 7,390.00 $ 7,390.00 1 $ 7,390.00 Schedule E Subtotal: $ 7,390.00 $ 7,390.00 Schedule: F Description: LANDSCAPI NG IMPROVEMENTS Contract To-Date Item No. Mn/DOT No. Item Description Unlt Quantity Unit Price Amount Quantity To-Date Amount 1 2571.501 CONIFEROUS TREE 6' HT B8B TREE 31 $ 200.00 $ 6,200.00 14 $ 2,800.00 2 2571.502 DECIDUOUS TREE 12' HT B&B TREE 3 $ 250.00 $ 750.00 3 $ 750.00 Schedule F Subtotal: ~ $ 6,950.00 ~ $ 3,550.00 Packet Page Number 170 of 188 Agenda Item M11 Attachment 3 Schedule: CO #1 Description: CHANGE ORDER #1 Contract To-Date Item No. Mn/DOT No. Item Description Unit Quantity Unit Price Amount Quantity To-Date Amount 1 COST DIFF. FROM 8" TO 12" WATERMAIN LF 551 $ 10.75 $ 5,923.25 551 $ 5,923.25 2 COST DIFF. FROM 8" TO 12" GATE VALVE EA 1 $ 350.00 $ 350.00 1 $ 350.00 3 VACUUM OUT 102" ARCH PIPE LS 1 $ 5,794.25 $ 5,794.25 1 $ 5,794.25 Schedule CO#1 Subtotal: $ 12,067.50 $ 12,067,50 Schedule: CO #2 Description: CHANGE ORDER #2 Contract To-Date Item No. MnIDOT No. Item Description Unit Quantity Unit Price Amount Quantity To-Date Amount 1 SALVAGE TREE EA 4 $ 125.00 $ 500.00 2 $ 250.00 2 SALVAGE FENCE LF 105 $ 4.00 $ 420.00 80 $ 320.00 3 ABANDON SANITARY SEWER LF 130 $ 2.00 $ 260.00 66 $ 132.00 4 REMOVE BITUMINOUS DRIVEWAY SY 100 $ 2.00 $ 200.00 25 $ 50.00 5 SAWCUT BITUMINOUS DRIVEWAY LF 40 $ 1.00 $ 40.00 74 $ 74.00 6 REMOVE CURB LF 45 $ 5.00 $ 225.00 52 $ 260.00 7 SILT FENCE LF 50 $ 5.00 $ 250.00 $ - 8 TEMPORARY INLET PROTECTION EA 2 $ 500.00 $ 1,000.00 $ - 9 TOPSOIL CY 55 $ 7.00 $ 385.00 $ - 10 COARSE FILTER AGGREGATE FOUNDATION TONS 200 $ 25.00 $ 5,000.00 22 $ 550.00 11 GRANULAR BEDDING CY 50 $ 10.00 $ 500.00 40 $ 400.00 12 SELECT GRANULAR BORROW CY 10 $ 10.00 $ 100.00 5 $ 50.00 13 8" PVC SANITARY SEWER LF 135 $ 36.00 $ 4,860.00 83 $ 2,988.00 14 CONNECT TO EXISTING SANITARY SEWER EA 2 $ 2,720.00 $ 5,440.00 2 $ 5,440.00 15 SANITARY MANHOLE 48" DIAMETER EA 3 $ 2,000.00 $ 6,000.00 3 $ 6,000.00 16 2" POLYSTYRENE INSULATION SY 40 $ 5.00 $ 200.00 34 $ 170.00 17 B612 CONCRETE CURB AND GUTTER LF 45 $ 35.00 $ 1,575.00 52 $ 1,820.00 18 4" CONCRETE SIDEWALK SF 350 $ 5.00 $ 1,750.00 718 $ 3,590.00 19 BITUMINOUS DRIVEWAY PAVEMENT SY 75 $ 35.00 $ 2,625.00 65 $ 2,275.00 20 INSTALL SALVAGED FENCE LF 105 $ 11.00 $ 1,155.00 $ - 21 INSTALL SALVAGED TREE EA 4 $ 125.00 $ 500.00 $ - 22 SOD SY 500 $ 4.00 $ 2,000.00 570 $ 2,280.00 Schedule CO#2 Subtotal: $ 34,985.00 $ 26,649.00 Schedule: CO #3 Description: CHANGE OR DER #3 Contract To-Date Item No. Mn/DOT No. Item Description Unit Quantity Unit Price Amount Quantity To-Date Amount 1 SIGNAL MODIFICATION -PLAN REVISION #12 LS 1 $ 2,720.00 $ 2,720.00 1 $ 2,720.00 2 GUARD RAIL LS 1 $ 12,028.06 $ 12,028.06 1 $ 12,028.06 3 IMPACT ATTENUATOR SETS LS 1 $ 5,450.00 $ 5,450.00 1 $ 5,450.00 Schedule CO#3 Subtotal: $ 20,198.06 $ 20,198.06 Schedule: CO #4 Description: CHANGE OR DER #4 Contract To-Date Item No. Mn/DOT No. Item Description Unit Quantity Unit Price Amount Quantity To-Date Amount 1 TYPE SP 12.5 WEARING COURSE MIX (3,E) TON 703.71 $ 14.75 $ 10,379.72 703.71 $ 10,379.72 Schedule CO#4 Subtotal: $ 10,379.72 $ 10,379.72 Packet Page Number 171 of 188 Agenda Item M11 Attachment 3 BID SUMMARY Contract: 06-17 Owner: City of Maplewood Contractor: Frattalone Companies Project: CarMax/Mogren Addition Improvements Schedule Description A Sanitary Sewer Improvements $ 76,260.25 $ 56,262.64 B Watermain Improvements $ 107,080.00 $ 90,320.20 C Storm Sewerlmprovements $ 320,895.60 $ 294,976.39 D Roadway Improvements $ 1,825,050.45 $ 1,857,976.73 E Street Lighting Improvements $ 7,390.00 $ 7,390.00 F Landscaping Improvements $ 6,950.00 $ 3,550.00 CO #1 Change Order#1 $ 12,067.50 $ 12,067.50 CO #2 Change Order #2 $ 34,985.00 $ 26,649.00 CO #3 Change Order #3 $ 20,198.06 $ 20,198.06 CO #-0 Change Order #4 $ 10,379.72 $ 10,379.72 Total Bid Amount:j $ 2,421,256.58 ~ $ 2,379,770.25 Packet Page Number 172 of 188 Agenda Item N 1 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Steve l_ukin, Fire Chief SUBJECT: Award of Bid to Refurbish One Ambulance DATE: February 12, 2009 INTRODUCTION As you may recall, last year was the first time we decided to try to refurbish an ambulance rather than purchase a new one. We had great success, so for 2009, we again will be refurbishing an ambulance rather than purchasing a new one. In refurbishing.an ambulance, the old chassis is removed from the ambulance box, replaced with anew chassis and the body of the ambulance is completely stripped down, updated with new technology and reassembled. Due to the fact that these ambulances were manufactured by Road Rescue, our only option to have these ambulances refurbished is by the same manufacturer; therefore, we are unable to get additional bids. The cost of this refurbishment is $95,580 compared to purchasing a new ambulance at approximately $130,000. The refurbishment of this ambulance is in the 2009 CIP. RECOMMENDATION I recommend that the city council award the bid to Road Rescue in the amount of $95,580 for the refurbishment of one modular ambulance. Att. Packet Page Number 173 of 188 Feb 17 2^09 12:12PM Road Rescue E.V. RREV 651-69^-1871 Remouat Proposal Customer Maplewood Fire Dept. 1955 Clarence Street Maplewood, MN 55109 Steve Lukin 651-249-2802 Dealer Road Rescue Emergency Vehicles 1133 Rankin Street St Paul, IViN 5 3116 Eric Olson 651-690-1867 Ext.103 Module: Road Rescue Module Remount Descrigtc~ INFOR11gATIDN 0.1.60 **~""**AmbulanceRe-chassislRefurbish'~***** * '~ Old job #~ 7 * Old chassis make and year: ? w * Road Rescue model: ? 0.1.64 BASE -Additional damage from the date of signed contract and receiving of said unit will result in additional costs based on time and material. INFORMATION p.l Price 1.1.600 SPECIAL --Commercial FIN number, Ford Motor Company -$5,200 In order to receive the Cord Motor Company's Commercial or retail rebate, the following information must be provided with the original order or it will be the dealer's responsibility to apply for any rebates, FQl[1<D COMMERC>fAL FLEET IDENTIFICATION NUMBER (QG519) City of Maplewood 183a East County Road $ Maplewood, MN SS1D9 cxassxs 1.1,610 SPECIAL -The following specifcations are Road Rescue standard and may not reflect $37,006 what is received from the customer. You may choose to supply your own chassis, (I2.R.E.V. supplied cbassls must be paid wlsen purehase agreernetrt is signed before Proposal Page 1 2/17/09 Packet Page Number 174 of 188 Feb 17 2009 12:12PM Road Rescue E.V. RREV 651-690-1871 p.2 Module: Road Rescue Module Rernouni Descri tion it wiU lbe ordered} 2009 Ford E450 Superduty 4x2, 100 in. CIA, 158 in. WB, 14,500 GVWR, 6AL Power Stroke diesel engine, Ford "TorgShift" S-speed transmission, dual Motorcraft aLternators- 140 Amp and 120 Amp, Ambulance prep package, 4.10 limited slip rear axle, 4-wheel disc ABS, block heater, cruise control, daytirne running lights, power windows, power door locks, AM1FM with CD player, manual telescoping power mirrors, driverlpassenger air bag, OEM rubber floor, and spare tire. Does not include jack. S[1PERMEDIC, ULTRAMED[C. SEE OPTYON LIST FOR MEDIUM DUTY CHASSIS 1.1.61 l SASE -Make old chassis drivable, customer will pickup at R.R.E.V. DELETE LINE ITEM IF TRADING IN OLD CAA58I5 ] ,1,b12 SPECIAi~ - Trade in of old chassis, quote available upon request. CAB EXTERIOR ~INI'ERIOR OPTIONS 1.14.600 BASE -Install new backup alarm. 1.19.602 BASE - lnsiall new rear mud flaps. 1.19.603 BASE - Ir-stall 6" black clamp on C-Betr convex mirrors on for OEM mirrors. L19.604 SPECIAL -Add Limiter straps on cab doors. 1.19.b05 SPECIAL -Arid I-ICMC style map holder behind cab seat. 17"x 12"x 2-3" deep Move left stack vent to to match unit #R-12a, vent hole will be covered by papervrark holder. TIRES 1.23.6DD BASE -Stainless steel wheel inserts and lug covers. Phoenix with valve extension kit. MODULE TYPE 2.1.600 BASE -Removal of module from old chassis. 2.1.601 BASE - Installation of module on new chassis per QVM mounting guidelines. 2.1.da3 BASE - Installation ofnew diamond plate front stone corners, new bumper assembly to tnaich existing and new diamond place rear kick panel_ Spray rear bumper steel frame work with Rhino Lining. 2.1.604 SPECIAI, - Insiallatiott of new running boards with grip strut insert. 2.1.60b BASE - Ziebart undercoating, clean and detail chassis and module fnr delivery. Proposal Page 2 rice $300 $0 $60 $144 $50 $265 $S50 $296 $4,100 $4,710 $2,730 $700 $]000 2J'I7/09 Packet Page Number 175 of 188 Feb 17 2009 12:12pM Road Rescue ~.U. RR~U 651W690-1871 p.9 Module: Road Rescue Module Remount Descri tion Pace 2.1.605 BASE -Installation of new molding fro-n cab to body. Ford E Series. $190 2.l .649 RASE - Installation of new sidewails in cab. $420 2.1.610 BASE -Installation of new rear threshold with textured Rhino lining. Mount single $250 yellow safety hook at curbside nailer pin. (SPECIFY BRANII OF COT USED) 2.1.61 1 BASE -- Remove existing grip strut insert at side door and install aluminum pan sprayed $150 with black Rhino Liner. Replace side entrance grip tape with 3' grip tape. 2.1.614 BASE -Retesting of vacuum and oxygen systems. Includes installation of new suction $270 pump. 2.1.618 BASE -Install new electrical components in the power distribution and dead space. $2,487 Includes the following; New In Power solid-state battery and module disconnect solenoids, circuit breakers, relays, hall effects sensor, new AC Deico 1150 high cycle batteries in battery drawer. Rerouting and fnal connections of new harness's and battery cables in engine compartment. 2.1.619 BASE - Installation of new RREV front switch panel reusing existing switches, re-wrap $900 existing front console. Re-install existing map light and spot light if applicable. 2.1.620 BASE - Installation of new RREV rear switch panel reusing existing switches. $27S 2.1,621 SPECIAL -Add custom map holder with cup holders to fit old style console. $450 2.1,622 BASE -Replace all exterior compartment door switches with n6w proximity switches. $250 MODULE ENTRANCE DOERS 3.6.500 BASE -Install new Formica covered entrance door panels and lock boxes. (DOES NOT $500 1NCLllDE WINDOWS, "L" BARS, OR LOWER DOOR STAINLESS STEEL KICK PANELS} 3.6.600 BASE -Install new rear door hold opens. Thru bolted in lieu of screws. $i 10 3.6.602 BASE -Install new Trimazk door handles with gaskets on module entry end compartment $2,420 doors. Install new Tri-Mark latches and nador pins. Replace only the door rods and yvlces that are needed. 3.6.603 SPECIAL -- Eberhard chrome handle upgrade on entry and compartment doors, $400 WI,NDOW~S 3.9.500 BASE -Reinstall existing windows in module wall, side entry door, and rear entry doors. $75 Proposal Page 3 2/17/09 Packet Page Number 176 of 188 Fela 17 2009 12:12PM Raad Rescue E.V. RREV 651-690-1871 p.4 Module; Road Rescue Module Remount Price Description EXTEI?IOR COMPART141ENT CONSTRUCTION x}.1.40 BASE -Instal] new weather seal on all module compartment and entry door flanges. $250 6D0 1 4 BASE -Install new spring-loaded door hold open on curbside module entrance door. $75 . . STING COMPARTMBNT DDOR CHECKS WILL BE REINSTALLED) {EXI 4.1,603 BASE -Leave as is existing compartment shelves. $0 1 609 4 RASE -Install new red reflectors to interior panels of patient access doors and exterior $75 . . Compartment doors and add reflectors to module corners. 4.1.610 BASE -Install new 15 Amp non auto eject shore inlet. $80 4.1.611 SASE - Ynstal! new lower body crash rail to match existing. $],027 (SPECIFY INSERT COLOR) 4,1.612 BASE -Install new wheel well rings rA match existing. $400 (SPECIFY INSERT COLOR) 4.1.613 BASE -Replace drawer slides for battery drawer. (Heavy duty slides) $300 x}.1.614 BASE -Install new black matting on bottom of exterior compartment and shelves. $80 $1,100 4.1.615 SPECIAL -Wall off inside/outside access to #~} cotnparttnent. Move SCBA brackets from the door to the wal l of the #4 compartment. Add extra vent to exhaust air and aid in done closing. (SEE UNIT #R-120) $R50 4. i .filb SPECI.~L -Move # 1 compartment f}2 brackets as far to the right as possible to accommodate a Stryker 6252 Stair Chair forward. (SEE UNIT~'R-120) 4.3.617 SI'EC1AL -Add adjustable shelf to forward portion of #6 compartment. (SEE $220 UNIT #R-120) FLOORING $0 4.I.615 BASE -- Leave as is existing flooring in module patient compartment. SQUAD BENCH/CPR AREA $130 5.16.6601 BASE - [nstall new gas shacks on squad bench and CPR seat lids. t17'TENDANT SEAT 5.19.601 SPECIAL -- Repair existing attendant scat, if unable to repair add $ 1, l00 for new vacuum $550 formed attendant/child seat, pedestal, ~-nd seat belt. 5.19,GOA BA5E -Leave as is existing seat belts at squad bench and CPR seat. includes patient $0 Page 4 2/17/09 Proposal Packet Page Number 177 of 188 Feb 17 2009 12:13PM Road Rescue E.V. RREV 651-690-1871 p.5 Module: Road Rescue Module Remount DescrintlAn restraints at squad bench. MATERIALS ENGINEERING 5.20.602 BASE -Replace seat cushions only a.t squad bench and CPR seat. (MATCH EXISTING VINYL COLOR) 5,20,503 SPECIAL - lZeplace rear header with new style b" clock 5.20.606 BASE -Replace fe4t track only on all interior sliding windows. MISC. INTERIOR OPTIONS 5,21.91 SASE -Install new gas shacks on all restock windows. 5.21.92 SPECIAL -Add cabinet over squad bench with restock feature 5,21,93 SPECIAL - Add a l2 Volt Minca heat pad to forward squad bench cabinet bottom with a divider (SEE UNIT #R-1Z0). Add a switch to the rear switch panel wired on with ignition or shore power. 5.27.94 SPECIAL -Add (3) glove holder cabinet over side entrance door. (SEE UNIT #R- 120) 5.? 1.95 SPECIAL -Add adjustable shelf to UL #2 cabinet 5.219b 5PECIAL -Add UL#3 cabinet with restock feature, modify cushions on upper left #2.5 and upper left ##A- cabinet. 5.21,97 SPECIAL -Wall off squad bench sharps and waste access and leave under bench access, Formica will be seamed. 5,27.98 SPECIAL - Eteplace micro prismatic lighting witE~ an 86 light retro kit. CDMMLINICAI'ION 6,6.600 RASE -Reinstall existing hvo way radio head and cables. Includes final connections. EMERGENCY Ll'GHTING 9,1.54 RASE- Install new Wheien L1N6 gri111ights in a cast housing, must use new lights due to grill changes in 2008. [RED-PASSEA'GER, RED-DRIVER} 9. l .99 BASE - Reinstall existing front intersection warning lights with mounted on the front fenders. 9.1.100 ~ on earl sideelNCLUDES CHROME FLAI~IG SON 700 SERIESSLIGHTSfenders, Proposal Page 5 rice $450 $92 $250 $25D $1,700 $900 $850 $250 ~l,aao ~7ao $ i ,800 $500 $470 $150 $S42 2/17109 Packet Page Number 178 of 188 Feb 17 2009 12:19PM Raad Rescue ~.V. RREV 651-696-187]. p.6 Mo_ aul~ Road Rescue Module ltemount I]escrintion ice AUXILARY LIGHTING 9.2.601 HA5E -Reinstall existing emergency light flashers with on module sides and rear. $350 $2,58! 9.2.602 SPECIAL- New Whelen 1Vlodel 900 Red Super- LED light fixtures. {S) Red, (1) White, {1) 700 series rear center amber. Set flash pattern on lower lights to match unit #504? (DOES NOT INCLUDE NEW CHROME FLANGES) FORWARD FACING FLASHERS WILL SE ELYMINATIED BECAUSE OF FULL LENGTH LIGHT SAR $318 9.2.603 SPECIAL -lnstall new Vanner 3 86000PE emergency light Flasher. ~0 9.2.604 SASE - Resnave existing strobe power supply and protect wires from shaming. SIREN, SPEAKERS, AIR HORNS 9.3,28 5PECTAL -Install new Cast Products polished siren speakers recessed into front bumper $780 and light housings mounted to grill. {2008-09 FordE-450) $60 9.3.29 BASE -Reinstall existing siren controller in front console. 9.3.30 SPECIAL -Install air horns recessed in front bumper valance mounted as high as $1,900 Possible. Includes a momentary switch on front console wired to function only when Master emergency switch is enabled. LIGHT BAR $2 SO 9.4.b4 BASE -- Reinstall existing front light bar. 9,4,65 SPECLAL lnstall new Whelen 4500 series super LED Front tight bar with new 3M $2,893 GTT 795H infrared Opticom. Red 1.e.d.IWhite 1.e.d.lRed Lc.ci./3M OpticouilRed l.e.d./White 1.e.d.IRed l.e.d. EXTERIOR A UTDMOTI VE LIGHTING $575 10.1.72 BASE --Install new 3/4" grommet mount L.E.D. marker lights, ~2ao 10.1.b43 SASE --Reinstall existing brake(tail, reverse lights, and tum signals module. $994 10.] .b04 SPECIAL -New Whelen bOD series L.E.D. brake/tail, L.E.D. turn signals, and halogen reverse lights on rear of module. :lnctudes chrome tlalages on b00 series lights. FLOODAND LOADING SYSTEMS $300 10.2.GOl BASE -- Reinstall existing scene light fixtures on module sides and rear. Page G 2/17/09 Proposal Packet Page Number 179 of 188 Feb 17 2009 12: 13PM Road Rescue E.V. RREV 651--690.1071 p.7 Modale: Raad Rescue Module Remount D ri tin Price 10.2.602 SPECIAL -New Whelen halogen scene light fixtures eoinplete on module sides and rear, $890 6 total. (DOES NOT INCLUDE CHR011nE FLANGES) 10.2.603 BASE -Leave as is existing exterior compartment lights. $0 110 VOLT OUTLETS 12.2.600 BASE -Leave as is existing l 10 Volt outlets. $0 ONBOARD lIOVACPOWER SUPPLY 12.3.142 BASE --Leave as is existing inverter and onboard battery charger, $0 12.3.143 SPECIAL -Change the 1ZV otatlet on top of the left stack to 1 IOV. Mave orange $750 light box to top of left stack. Change the (2) 12Volt outlets an action wall to 1 l0 Volt outlets. Remove and cover rearward 12Volt outlet. AUXIL.9.RY ENVIRONMENTAL SYSTEMS 13.2.602 RASE -Replacement of rear heater /air conditioning unit, air conditioning hoses and $1,000 fittings. Includes vacuum solemoid, vacuum hoses and heat valves mounted in A!C cabinet. Climate control module an rear switch panel will be re-installed. 13.2.603 BASE -Install new 3" round louver vents in patient compartment ceiling if applicable $90 PAINT AND FINISH 15,1.70 BASL. -Dry sand and buff module. I]oes pot include chassis. $750 15.1.601 BASE -Entire module will be stripped down to metal to remove all paint and corrosion. $6,950 Repaint module single color direct gloss with clear coat top finish per custom,er's color C4~oice, does not include painting the chassis. (Includes removing all doors, hinges, handles and Patches. We will repair any cracked latch cutouts, seams or welds. Existing hinges will be re-installed. WELD EXISTING LIGHT BAR $RACKET HOLES, FORWARD FACING MARKER LIGHT5, AND FORWARD FACING FLASHERS. 15.1.602 BASE -Install new stainless steel on a[I compartment and entry doorsills. $2S0 15.i ,603 BASE - ]nstall new drip cap, rear license plate bracket with lights, cast fuel filler, cowl $450 vent. DECALS 15.3,600 5PEClAL --Customer to use their own graphics company. ~0 Proposal Page 7 2/17/09 Packet Page Number 180 of 188 Feb 17 X009 1~:13PM Road Rescue E.V. RREV 651-690-1871 Module: Road Rescue Module Remount Description MISCELLANEOUS 16.0.01 BASE -Install new oxygen regulator fastened to back wall of oxygen compartment. Install a stainless steel braided high-pressure hose on regulator with hand tighten nut on the end that attaches to oxygen tank 16.0,02 51'EC1AL -Modify A-Bar at head of squad bench, remove waste bracket from A- bar~and fabricate a bracket to mount waste to end of squad bench. Make sure you don't have to raise sharps container to remove vt+aste container. Remove Man saver bar from curbside wall panel. 16.0.03 SPECIAL -Add additional cut floor ptate rearward of e~:isting, standard position 16.0.04 SPACIAL W Replace ceiling iV holders with new rublaer style 16,O.OS SPECIAL -Add wall mount bracket for $-b00 sharps container at rear action counter (match Sa47) 16.0.06 SP1/CiAL -Include cost of front end alignment after truck is loaded Total Remount Price Remount price is subject to change after 90 days. Proposal Page 8 p.8 Price $3 50 $300 $500 $450 $150 $500 X95,580 2/17/09 Packet Page Number 181 of 188 Agenda Item N2 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Acting Public Works Director Ed Nadeau, Utility/Fleet Superintendent SUBJECT: Approve Purchase of Vehicles and Truck Body Equipment DATE: February 12, 2009 INTRODUCTION The council will consider approving the replacement of three (3) one-ton trucks approved as part of the 2009 - 2013 Capital Improvement Plan. BACKGROUND The three existing trucks are used everyday within the Public Works department for multiple purposes such as plowing snow, pulling trailers, hauling, and lift station work. These are working trucks and are used daily. Replacement is required as these vehicles all have high mileage and have an average age of 13 years. Maintenance and repair costs continue to increase such as a recent transmission replacement. The truck bodies are also badly rusted. The state bid price from Nelson Auto Center to replace three truck chassis is $106,720.70. State bid pricing was received from Aspen Equipment in the amount of $ 97,488.67 to equip all three chassis with bodies. Total expenditures would be $204,209.37 and the existing aging vehicles would be sold at state auction. The pricing includes plow attachments and a lift crane as identified in the CIP for these replacements. BUDGET The approved 2009-2013 CIP includes PW04.080 which allocates $68,900 from the fleet management fund for the purchase of one truck, and PW6.040 which allocates $119,600 for the purchase of two trucks also out of the fleet management fund. All proceeds from the sale of the old trucks would be allocated back into the fleet management fund. The anticipated proceeds from the three trucks is $15,500.00. Therefore the total expenditures are $204,209.37. The approved CIP covers $188,500, with the remainder funded by the $15,500 expected proceeds from state auction. RECOMMENDATION It is recommended that the city council authorize entering into the following contracts: State Contract 440160 with Nelson Auto Center for the purchase of three (3) 2009 F-550 truck chassis for $ 106,720.70 State Contract 439381 with Aspen Equipment for the purchase of three (3) truck bodies for $ 97,488.67 It is also recommended that the three (3) old trucks be disposed of at state auction with the proceeds going to the fleet management fund. Attachments 1. Nelson Auto Center Quotation 2. Aspen Equipment Quotation Packet Page Number 182 of 188 02105/2669 23:28 2189988813 FLEET SALES PAGE 03/04 • ~'quclFmp/oymtnf Oppcr~unlty/A/Armailve Art/on Emp/oYer' r/~@~' ~~(~L~ ~tl~' ~~~$ Co>,lege Way • FO Bos 33$ • Fergus Falls, >tinv Sts53$-U33$ 218-~~$-$865 + $t~0-~4~'~7-013 Ez~t. 3366 • Fes 213~9-~3.8313 * www.nelsonfergusfalls.cnm Kay Doge;lgnitionl>~oor: $ald To: Maplewood, MN, City of Attn: Ed Nadeau Address: 98$0 County Rd B East Maplewood, MN 55949 al~t~: o2ro~/~oag F-hona: B5i-24a-430 FAX. $5~4Z49-2459 $ele~per~on: Sue Kaden Vehicl® tT~ Nutytbor Ms~e Ms~del NawlUeed Ford F-550 DRW tr/C1'4Wp Reg Cab 5Q" CA New Color: Sohooi f3us Yellow,/Stone cloth MN Contract Prloe (including Ali options per MN state spec ~$~} Qptians & Extras: Ci.4L V8 l~cwer Stroke Diesel Engine 96R cloth 40/2q/40 split bertoh seat 3S Snowplow Prep Paokega 473 tilt steering wheal 624 KI. Decor Pkg 17F `>i9Q and cab steps i i3~ $~66 Wlgh trap 7rlr Pkg 535 $28D & Trlr Brake Contrglcr 52B MN Motor Vehicle EXOiose #ax {~ 6,586 $ MN tax exempt license plates & reg(straton Document administration fee Transit Improve~mertt Vehicle Excise Tax Delivery included Delivery to Aspen Equipment Total Cash Prior Your Purchaa~ C~rd~r # ~? vehiclee ailk~ 7°~-~n~ f+~r your bu~iin+a~.~t p To / Lessee i End User: Maplewood, MN, City of Ed Nadeau Public Works 1630 County Rd B Er~$t Maplewood, MN 55909 si~nsd and Inltiaiad~. ~35,37'5.$S N1tV cpntract 440160 PNntad Nsme,....__.._-_._-__ and Date Maplewood F57. ~ 23 Packet Page Number 183 of 188 02/05/2069 23:28 2'189988813 FLEET SALES PAGE 04/04 ,F1~!~t ~It~' 2228 Galiage Gf/ay • Po >3o~c 33$ + Fergus Falls, MP>' S6535~r)335 215-~q8-8$66 + 880-+~77-30113 Ext. 555 + Fa:¢ 218-9~~$~S51S • ww~w.nel~anfergu~f.cozxt Sold To: Maplowood, MN, Ci#y oi; Attn: Ed N~d~~u Address: 1830 County End B fast fVfaplewood, MN 55109 Kay Code:lgnltlon/door: Cate: 02J05J2005 ~Hgete: 651-2d9-2d~0 FAX: 651-249-2459 Salesper~~n: Sue Kaden hake hAcsdel Nsw1U~~d Vehicle ID Flu~~~r Ford F-550 DRW CJGI.4WD Red Cab 80" CA Navv Color. School bus Yellow./tone cloth MN Contract Price (Including all options per f~N state spec 26F) Qption$ &~ Ex#ra$: 8.4L VB Power Stroke C-lgsel ~rlgin~ 951 ~ cloth 40/24J40 split benoh seat 35 Snowplow Prep Package 473 tilt stcerin~ wheel 524 XL decor Pkg 17F $9r7 and cab steps 1 t~8 $256 Nigh Cap Trir F'kg 535 $280 ~ Trlr Brak+~ Cantrnlar 52B add full sire spare tiro on ono unit add service rr~anual sot on CDFtOM on one unit MN MC5#or vehicle ~xciose tax (~ 6.5a/o ~ MN tax exemp# license plates & regis#raton L7ocumen# ~dmini5tr~tiGtS fee Transi# Improvement Vehicle Excise Tax Clelivery Included Delivery to Aspen Equipment Total Gash Price Your P'urct~~s~ ~rcier tt~lrtt truott ~roJ~ot !~~ Centract 440760 ~}pn®d and inEtlel~d Prirtfi~d N~m~ and D#t8... . Maplewood F57-3.123 Packet Page Number 184 of 188 • Epunl Employment Oppartun/ty/glflrvnet/re A~ilan Emplay~r 3 '~~~~~ Agenda Item N2 Attachment 2 CORPORATE HEADQUARTERS: 9150 Pillsbury Avenue South, Bloomington, MN 55420-3686 -Phone: (952)888-2525 ~ Fax: (952)656-7157 ~ Website: www.aspenequipment.com Cust Name: City Of Maplewood Quote Number: Quote Date: 2/2/2009 Contact: Ed Nadeau CITY OF MAPLEWOOD-25-HYD-39846-v2 Phone: 651-249-2430 Fax: 651-249-2459 Aspen Equipment is pleased to offer the following quotation for your consideration Qty ParUSoec Number Description Installed 1 5.6 913QRSSAR4-53-BP20 Henderson 9' SS, 13" quick-fold sides, BP20 sciss, AR400 flr, 53" blkhd $9,952.83 Body Specifications: Mild Steel Construction "MS" or 304 Stainless Construction "SS" Double wall 12 GA sides & tailgate w/ boxed Debris shedding top rail Single handle quick release fold down sides & tailgate Quick Release Double acting tailgate 12 gauge, steel tapered head sheet with integral cab shield 12 gauge, steel 4'/<<" x 8" full depth rear corner posts Crossmemberless design w/ structural longsills 45-degree dirt shedding floor/side intersection One-piece 3/16" steel floor Note: "AR4" Designates AR400 Steel Complete FMVSS108 lighting package with sealed wiring harness. 1 10.1 H15-TESSP-BT110 Cirus Hoist, Summer Switch Panel, Black Tip plow control $5,593.23 1 10.53 FORD-PUMP-MNT Underhood pump and mounting kit for Ford Chassis $1,756.69 1 6.64 90XTSD Boss 9'0" Xtra Super Duty Straight Plow w/ RT3, Req External Hydraulics $4,414.70 1 6.33 MSC01565 Boss Rubber Snow Deflector $221.71 1 9.1 01040021 5/8" pull plate, 2 d-rings, rigid mount hitch, In lieu of Std ICC $498.26 1 9.16 01070010 2" Pintle/Ball combo, rigid mount $98.16 1 9.73 04020010 6-way round pin trailer socket, center brake wire $42.60 1 9.130 07050003 Ecco Back-up alarm $89.78 1 9.188 3860A ECCO 2" x 6" Grommet Mount Amber LED Strobe Pair, rear corner post's $288.33 2 9.229 L6383SST Oval Strobe mounting box, Stainless Steel, welded rear of outside cabshield $129.45 2 9.235 60700 Rubber Grommet for STT lights $5.57 1 Aspen Equipment Add LED stop tail turn signals in SS boxes on cab shield $135.40 1 Custom Toolbox 24" x 24" x full width 12 GA SS toolbox cross body, 2 doors, T-Handles $2,923.88 1 Tool Box Shelf Full-width Cross Box Shelf w/ 1" lip, spaces 14" from bottom $364.55 Unit # 614 Top of ball 25", please leave holes above and below for adjustment Hydraulic package quoted is for single alternator State Of Minnesota Contract # 439381 Quote Sub Total: $26,515.13 Submitted by, Mark Lundeen 612-719-4414 Sales Tax: $1,723.48 Total: $28,238.61 • Equipment Specifications subject to change • FOB Bloomington, MN (Unless otherwise specified) • Quote valid for 30 days from date of quotation * Any chassis modifications including, but not limited to alterations or relocation of components relatetl to fuel tanks, air tanks, brakes, exhaust systems, battery boxes, protrusions above and below the frame rails, shortening or lengthening frame rails and the like will be added to the selling price. ** Aspen Equipment reserves the right to add any applicableManufacturer's Steel Surcharges to this quotation. Exhaust Systems: With the new EPA mandated diesel exhaust systems for 2007 many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust systems are confgured and have difficulty stipulating whether certain components (I.e. PTOs and pumps) may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED, RELOCATED OR REPLACED BY ASPEN EQUIPMENT. Due to evolving designs, Aspen Equipment can not maintain expertise on every chassis/engine/transmission/exhaust configuration possible, regardless of who orders or specifies ii. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore, Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such, Aspen Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without additional charges to the customer. 1of1 Packet Page Number 185 of 188 Agenda Item N2 Attachment 2 CORPORATE HEADQUARTERS: 9150 Pillsbury Avenue South, Bloomington, MN 55420-3686 -Phone: (952)888-2525 ~ Fax: (952)656-7157 ~ Website: www.aspenequipment.com Cust Name: City Of Maplewood Quote Number: Quote Date: 2/2/2009 Contact: Ed Nadeau CITY OF MAPLEWOOD-25-HYD39846-v1 Phone: 651-249-2430 Fax: 651-249-2459 Aspen Equipment is pleased to offer the following quotation for your consideration Part/Spec Number Description Installed 1 5.6 913QRSSAR4-53-BP20 Henderson 9' SS, 13" quick-fold sides, BP20 sciss, AR400 flr, 53" blkhd $9,952.83 Body Specifications: Mild Steel Construction "MS" or 304 Stainless Construction "SS" Double wall 12 GA sides & tailgate w/ boxed Debris shedding top rail Single handle quick release fold down sides & tailgate Quick Release Double acting tailgate 12 gauge, steel tapered head sheet with integral cab shield 12 gauge, steel 4 3/<" x 8" full depth rear corner posts Crossmemberless design w/ structural longsills 45-degree dirt shedding floor/side intersection One-piece 3/16" steel floor Note: "AR4" Designates AR400 Steel - Complete FMVSS108 lighting package with sealed wiring harness. 1 10.1 H15-TESSP-BT110 Cirus Hoist, Summer Switch Panel, Black Tip plow control $5,593.23 1 10.53 FORD-PUMP-MNT Underhood pump and mounting kit for Ford Chassis $1,756.69 1 8.188 91-1350 TP36 Tommygate 36" Steel Platform w/ taper, 1300 Ib cap, Standard Series $2,688.23 1 6.64 90XTSD Boss 9'0" Xtra Super Duty Straight Plow w/ RT3, Req External Hydraulics $4,414.70 1 6.33 MSC01565 Boss Rubber Snow Deflector $221.71 1 11.206 636 Weatherguard Underbed Box -Aluminum 18x18x36 $656.51 1 9.1 01040021 5/8" pull plate, 2 d-rings, rigid mount hitch, In lieu of Std ICC $498.26 1 9.16 01070010 2" Pintle/Ball combo, rigid mount $98.16 1 9.73 04020010 6-way round pin trailer socket, center wire brake $42.60 1 9.130 07050003 Ecco Back-up alarm $89.78 2 9.229 LB383SST Oval Strobe mounting box, Stainless Steel, welded rear of outside cabshield $129.45 2 9.235 60700 Rubber Grommet for strobe light $5.57 1 Aspen Equipment 10 gaue SS, 8" x 16" strobe plate, ship loose $12.50 1 Whelen Model 6A500 Super LED warning light is SS housing, rear corner posts $639.00 1 Whelen Model Stainless steel boxes welded on outside rear corner post $139.00 1 Aspen Equipment Add LED stop tail turn signals in SS boxes on cab shield $135.40 Unit # 541 Top of ball 25", please leave holes above and below for adjustment Hydraulic package quoted is for single alternator Tommygate is standard series not dump through State Of Minnesota Contract # 439381 Quote Sub Total: $27,073.62 Submitted by, Mark Lundeen Sales Tax: Total: $1, 759.79 $28,833.40 612-719-4414 • Equipment Specifcations subject to change • FOB Bloomington, MN (Unless otherwise specifed) • Quote valid for 30 days from date of quotation * Any chassis modifications including, but not limited to alterations or relocation of components related to fuel tanks, air tanks, brakes, exhaust systems, battery boxes, protrusions above and below the frame rails, shortening or lengthening frame rails and the like will be added to the selling price. ** Aspen Equipment reserves the right to add any applicableManufacturer's Steel Surcharges to this quotation. Exhaust Systems: With the new EPA mandated diesel exhaust systems for 2007 many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust systems are confgured and have difficulty stipulating whether certain components (I.e. PTOs and pumps) may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED, RELOCATED OR REPLACED BY ASPEN EQUIPMENT. Due to evolving designs, Aspen Equipment can not maintain expertise on every chassis/engine/transmission/exhaust configuration possible, regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore, Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such, Aspen Equipment will not be responsible for the cost of modifications due io exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without additional charges to the customer. 1 of 1 Packet Page Number 186 of 188 Agenda Item N2 ~f ~~~,~~ J- Attachment 2 ;.. ~' ' ~t>Ftti~~lJlf#~1V~''t"tt~~l"'~' CORPORATE HEADQUARTERS: 9150 Pillsbury Avenue South, Bloomington, MN 55420-3686 -Phone: (952)888-2525 ~ Fax: (952)656-7157 ~ Website: www.aspenequipment.com Cust Name: City Of Maplewood Quote Number: Quote Date: 2/2/2009 Contact: Ed Nadeau CITY OF MAPLEWOOD-25-OTH-39846-v1 Phone: 651-249-2430 Fax: 651-249-2459 Aspen Equipment is pleased to offer the following quotation for your consideration Part/Spec Number Description 1 1.7 AST-108-DW-STD Astoria Standard 39" H x 108"L body, Dual Rear Wheel 60" CA Five year warranty (limited) Recycled fiberglass core body Molded fiberglass side compartments Gelcoat exterior finish (stock white) Fiberglass reinforced double laminated doors Heavy duty stainless steel hinges Heavy duty strikers Automotive bulb door gasket seal 12 ga steel smooth floor, primed and with black gatorhyde finish Steel structural body frame Flush mounted tail and back-up lights FMVSS 108 lighting package Corrosion resistant fasteners All self-locking nuts Compartment drains Stainless steel rotary paddle latches License plate bracket with light Loomed wiring harness Extruded aluminum drip rail Full height fiberglass bulkheads between compartments Non skid finish on module tops Fuel filler cone Louvered vents in each modules Door cable stops all door Aluminum rock guards on front corners Steel rock guards rear of wheelhouse compartment Aluminum trim on inside edged of module Rubber Fenders 108" long x 93" width x 39" high, 20" compartment, 53" floor CS # 1 / 2 shelves with 2 pullouts under CS # 2 / 1 shelf 1 pullout under shelf CS # 3 /Crane reinforcement kit SS # 1 / 7 drawer toolbox SS # 2 / 1 shelf with 2 pullouts under side by side Continued On Next Page Submitted by, Mark Lundeen 612-719-4414 Installed $6,123.57 • Equipment Specifications subject to change • FOB Bloomington, MN (Unless otherwise specified) • Quote valid for 30 days from date of quotation Any chassis modifications including, but not limited to alterations or relocation of components related to fuel tanks, air tanks, brakes, exhaust systems, battery boxes, protrusions above and below the frame rails, shortening or lengthening frame rails and the like will be added to the selling price. Exhaust Systems: Wth the new EPA mandated diesel exhaust systems for 2007 many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust systems are confgured and have diffculty stipulating whether certain components (I. e. PTOs and pumps) may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED, RELOCATED OR REPLACED BY ASPEN EQUIPMENT. Due to evolving designs, Aspen Equipment can not maintain expertise on every chassis/engine/transmission/exhaust confguration possible, regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore, Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such, Aspen Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without additional charges to the customer. 1 of 2 Packet Page Number 187 of 188 Agenda Item N2 1~ Attachment 2 '~ ~ aEQIJI~PI~+~`~/1~'T CORPORATE HEADQUARTERS: 9150 Pillsbury Avenue South, Bloomington, MN 55420-3686 -Phone: (952)888-2525 ~ Fax: (952)656-7157 ~ Website: www.aspenequipment.com Cust Name: City Of Maplewood Quote Number: Quote Date: 2/2/2009 Contact: Ed Nadeau CITY OF MAPLEWOOD-25-OTH-39846-v1 Phone: 651-249-2430 Fax: 651-249-2459 Aspen Equipment is pleased to offer the following quotation for your consideration ParUSpec Number Description Installed 1 ASTO RIA Aluminum rock guards front of body $43.75 1 ASTO RIA LED lights $220,00 1 1.86 GELCOAT Color gelcoat 108", please provide paint code number $765.06 1 1.74 ALUM-FLOOR 1/8" aluminum treadplate floor in lieu of steel (STD and LP) 108" $221.69 1 1.117 ALUM-WALLS 1/8" aluminum treadplate on loaded walls (108" Body) Std $421.69 1 1.106 TAILGATE 10" aluminum tailgate $207.23 1 1.111 BUMPER Steel treadplate bumper with recess $378.31 2 1.189 HANDLE Furnish and install grab handle (each), rear of compartments $43.37 1 STEL LAR # 41889 7 drawer unit, 1-5" & 6-3"drawers unit, SS # 1 $1,685.80 2 1.53 SHELF-1-HOR 1 fixed fiberglass shelf with removable dividers, CS-2 / SS-2 $240.96 1 1.49 SHELF-2-VERY Two Adjustable/removable shelf w/dividers, Vert compartment, CS-1 $187.95 4 1.66 DOOR-STOPS Overcenter door stops (per compartment) for vertical doors $81.93 1 9.46 See Application Guide Class 4 Reciever hitch for Cab Chassis $333.71 1 9.73 04020010 6-way round pin trailer socket, center wire brake $42.60 1 9.130 07050003 Ecco Back-up alarm $89.78 1 9.188 3860A ECCO 2" x 6" Grommet Mount Amber LED Strobe Pair, rear of compartment $368.00 2 9.235 60700 Rubber Grommet for strobe lights ~ $5.57 1 12.14 320989-000 3203H, Hyd, 3,200 @ 3 ft. Power ext 7' -11', man to 15', FM Remote $10,976.00 1 1.95 CRANE Crane reinforcement for 25,000 ft. Ib. Installed in rear vertical comp, CS -3 $950.60 1 1.242 716858 Standard Factory install of boom rest $73.00 1 12.44 320980-000 Man out; up/down outriggers for 3203 or smaller, dual rear wheel $1,020.00 1 1.241 560455-001 Boom support for 3203 through 10,006H. $173.00 1 6.64 90XTSD Boss 9'0" Xtra Super Duty Straight Plow w/ RT3, Req External Hydraulics $4,414.70 1 6.33 MSC01565 Boss Rubber Snow Deflector $221.71 1 9.237 07110003 Aluminum pedestal mount 15" Wide for Light Bars, bulkhead front center $119.55 1 CIRUS CTLS. Black Tip Boss plow control, armrest console, crane, valve enclosure $5,762.70 1 10.53 FORD-PUMP-MNT Underhood pump and mounting kit for Ford Chassis $1,756.69 1 1.174 480420-100 15-gallon reservoir, return filter, sight gauge,suction strainer and gate valve $879.00 Customer to do own spring build up State Of Minnesota Contract # 439381 Submitted by, Mark Lundeen 612-719-4414 Sub Total: $37,807.92 Sales Tax: $2,608.75 Total: $40,416.66 • Equipment Specifications subject to change • FOB Bloomington, MN (Unless otherwise specified) • Quote valid for 30 days from date of quotation ' Any chassis modifications including, but not Iimlted to alterations or relocation of components related to fuel tanks, air tanks, brakes, exhaust systems, battery boxes, protrusions above and below the frame rails, shortening or lengthening frame rails and the like will be added to the selling price. "Aspen Equipment reserves the right to add any applicableManufacturer's Steel Surcharges to this quotation Exhaust Systems: With the new EPA mandated diesel exhaust systems for 2007 many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust systems are confgured and have difficulty stipulating whether certain components (I.e. PTOs and pumps) may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED, RELOCATED OR REPLACED BY ASPEN EQUIPMENT. Due to evolving designs, Aspen Equipment can not maintain expertise on every chassislengine/transmission/exhaust configuration possible, regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore, Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such, Aspen Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without additional charges to the customer. 2of2 Packet Page Number 188 of 188