Loading...
HomeMy WebLinkAbout2009-02-19 HPC Packet MAPLEWOOD HISTORIC PRESERVATION COMMISSION COUNCIL CHAMBERS - CITY HALL February 19, 2009 -7:00 P.M. 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. January 29, 2009 5. Chair Opening Statements/Presentations 6. Old Business a. Comprehensive Plan Review b. 2009 Goal Implementation Strategies 7. New Business a. 2008 Annual Report 8. Visitor Presentations 9. Commission Presentations a. Maplewood Historical Society Update 10. Staff Presentations a. Community Development and Park Department Reorganization 11. Adjournment NOTE: There may be a quorum of the Historical Preservation Commissioners in attendance at the Maplewood Historical Society Meeting on March 11,2009 at 7 p.m. The Historical Society meetings are held at the Bruentrup Heritage Farm, 2170 County Road D, Maplewood. DRAFT M I NUT E S Agenda Item 4.a MAPLEWOOD HISTORIC PRESERVATION COMMISSION COUNCIL CHAMBERS - CITY HALL JANUARY 29, 2009 1. CALL TO ORDER -7:00 P.M. 2. ROLL CALL - Chair Ron Cockriel, Vice-Chair Richard Currie, Commissioners Lu Aurelius, Pete Boulay, Robert Creager, AI Galbraith; Liaisons Lois Behm, Shann Finwall, Dave Fisher and City Attorney Alan Kantrud. Commissioner Caleb Anderson arrived at 7:10p.m. 3. APPROVAL OF AGENDA Richard suggested moving 11-c, Term Limit Clarification, to Old Business as he had worked on it and has additional information. Ron responded that since it is a Staff Presentation item it should stay there and Richard's information could be discussed at that time. Shann requested adding the March-April City newsletter article. Ron responded that the planned to address that in his opening statements. Shann asked to remove 11-b, Community Development and Parks Department Reorganization Update as DuWayne Konewko was going to present it but was unable to attend this meeting. Richard requested the just-received Project Review Forms for Mountain of Fire & Miracles Ministries at 2020 Rice Street and Mogren Brothers/Calco on White Bear Avenue be added as 8-b and 8-c respectively. Richard moved to approve the Aqenda as amended. AI seconded. Aves - all. 4. APPROVAL OF MINUTES A. Minutes of November 20, 2008 Richard moved to approve the minutes as presented. Aves - all 5. CHAIR OPENING STATEMENTS / PRESENTATIONS Ron announced he had received information from the City about each commission writing an article for the Maplewood Monthly newsletter discussing their goals and activities. This year the HPC has responsibility for March and September, and he held off because of the goal-setting to take place at this meeting. By getting the letter ready by early next week those goals can be included in the newsletter article as well as later in the 2008 report to Council. Ron is asking permission to go ahead with that information, and any other information the Commission would like to have included and recognition of Mayas History Month. When it is time for the September issue he would welcome any one else to write that letter. The March article information will also appear in the later report to Council reviewing the activities of the past year. Richard moved to approve Ron writinq the March newsletter article with another Commissioner writinq the one in September. AI seconded. Aves - all. Looking ahead to the February meeting, Ron suggested initiation of a Maplewood Heritage Award and determining the criteria of individuals, groups or businesses could be eligible and the types of activities that would be acceptable for such an award. If that could be put together at the February meeting it would provide 2 months to work on possible recipients (maybe each Commissioner could come to the next meeting with nominations) so the award could presented in May, which is National History Month. He said if the Commissioners were agreeable, it seemed to him a nice way to recognize and honor people, events or activities that benefit Maplewood. Robert asked if that would be an annual award or plaque that would be in the lobby. Ron said he envisioned something like a big Maple leaf plaque that would hold a small brass plate, (stating that so- and-so was the 2009 recipient), and it would hang in the lobby by the time capsule cabinet with additional name plates being added in ensuing years. Shann suggested that might be a good item to discuss during the goal setting portion of the meeting - to establish a Maplewood Heritage Award during 2009. Ron agreed. 6. CITY ATTORNEY DISCUSSION - OPEN MEETING LAW Shann introduced City Attorney Alan Kantrud and reported he has been meeting with each of the other Commissions to explain the requirements of the Minnesota Open Meeting Law. Generally, it requires that nearly all government meetings must be open to the public, he is here to explain that and answer any questions. City Attorney Kantrud explained that at the request of the Acting City Manager, he is visiting all of the City's commissions to explain the open meeting law, answer any questions and make sure everyone is familiar with it. The in-depth explanation included specific examples of what is or is not allowed under the open meeting law and responded to questions about particular actions, stressing that it is imperative regular and special Commission meetings, whether televised or not, must be announced to the public so they can attend if they wish. The affect on Maplewood Area Historical Society members who are also Commissioners was of particular concern to everyone, since 5 members of the Commission are also members of the Society, and was the topic of many questions. The law indicates that any time a quorum of commissioners may be in one place at the same time - (1) it must be publicized at least 3 days before the event, even if it is a social event or the meeting of another organization; (2) the notice must be posted at City Hall and on the City's web site; (3) commissioners attending these meetings or events must be particularly careful about the appearance of impropriety, although anyone making that charge must be able to prove it. A Commissioner is permitted to provide a report of Commission activities at MAHS or other meetings but, if a quorum is present, may not engage in discussions that could impact decisions of the commission; It would be a good idea to ask the Society to print the Commission disclaimer appear at the bottom of the Society agenda for each meeting or event, and as well as the meeting notice posted by City staff. It is acceptable for either group to request or offer assistance with a project and accept information about the project, but any discussion to reach a decision must occur at a public meeting: Care must also be exercised in e-mail and telephone communications, in that communication to, from or between various commissioners could reach a quorum involved in the same topic of business, thereby becoming a violation of the law. Personal e-mails to staff members regarding commission business could open an individual's personal e-mail to data practices scrutiny as well. Ron asked Shann to work with Alan regarding the appropriate disclaimer for notices and with the City Manager regarding possible City e-mail addresses for commissioners. She will do that. 7. OLD BUSINESS A. Comprehensive Plan Review Shann introduced Jennifer Haskamp of Pulse Land Group to discuss the Historical Preservation chapter (Chapter 9, Historical Resources) and the overall Comprehensive Plan. Jennifer reported she has been working on the Comprehensive Plan for 1-1/2 - 2 years on the Plan and it has been through reviews by other commissions and two public hearings. The draft has been approved by the City Council and is now entering the phase when commissions can review their portion to ensure the chapter addresses the issues, concerns or goals for the planning period. She stated that there are references Richard mentioned that the Introduction to the chapter does not include McLean Township and it needs to be added. Caleb noted that in "Discussion, Challenges and Issues the wording of the first sentence should be ". . . . . more than 150 years ago." Jennifer agreed to make those changes and check the rest of the document for any other omissions. Ron asked for clarification of the performance designations in the Action Plan to differentiate between "City" and "City staff'. Jennifer responded that she felt "City staff' referred to technical (or clerical) efforts vs administration direction. She will go back through the draft copy and make all the changes pointed out. 8. NEW BUSINESS a. 2009 GOAL SETTING After discussing process, brainstorming and prioritizing, the following are the goals of the Commission for 2009: 1. Take all necessary measures to obtain Certified Local Government status. a. Historical Site Survey b. Historical Preservation Commission ordinance amendments - to ensure HPC has oversight of historical sites and that there is a public process in place when dealing with these sites. c. Apply to State Historical Society for CLG status 2. Education of history by the Historical Preservation Commission through events, time capsule, etc. 3. Repair of Gladstone informational kiosk. 4. Identify and recognize historic families. 5. Identify and recognize the history of geographic features such as lakes, etc. 6. Heritage Award - create criteria for awarding people or places for their work in the field of history or for their historic character. c. Project Review Form for Mountain of Fire & Miracles Ministries at 2020 Rice Street This is an application from a church asking a Conditional Use Permit to use the property at 2020 Rice Street, the former ABRA building, as a 'church. During discussion it was determined that they will be changing the interior of the building, but there is no plan to change the exterior of the building, so the Commission has no objection to this request. Further discussion ensued to clarify the trigger which determines what Reviewi Forms come to the Commissioners. Shann said they will come up with a determination on how to get the Review Forms to the Commissioners on a regular basis. c. Project Review Form for Moqren Brothers/Calco on White Bear Avenue This is an application from Mogren Brothers/Calco to build a commercial office building on a vacant lot y, block south of County Road C on the West side of White Bear Avenue to house part of the Mogren Landscape operation. Discussion determined there is no action required by the Commission. 9. VISITOR PRESENTATIONS - None 10. COMMISSIONER PRESENTATIONS - None AI - Worried about the modification of the stone arch bridge over Phalen Creekin the park. He believes it was a railroad project, and he just received some information from the Minnesota Historical Society. It is actually 2 bridges - a road bridge and a train bridge. Ron said when the survey is completed it should be possible to identify the bridge and get it on a list or lists alerting prople of Commission concerns. Lu moved to recommend 11. STAFF PRESENTATIONS a. Historical Preservation Commission Staff Liaison Shann introduced Dave Fisher as the newly designated Staff Liaison to the Commission and thanked Lois Behm for her past work in that capacity. Shann will work with Dave for a little while to get him familiarized with the Commission and Lois will stay on and continue doing with the minutes. b. Community Development and Parks Department Reorqanization Update Removed until later date. c. Historical Preservation Commission Term Limit Clarification Shann informed the Commission she has researched the history of the commission appointments and termination and will submit her report to Council for a decision about setting staggered termination dates for the existing commissioners and ensuring staggered terminations in the future. Lu moved to have Shann recommend Council approve the staqqered terms listed in the staff report, motion seconded and approved - Ayes all. d. ELECTION OF CHAIR AND VICE-CHAIR Shann reported that the HPC ordinance states that the Chair and Vice Chair have i-year terms, therefore an election is needed at this meeting. Lu moved to keep the current chair and vice chair (Ron and Richard) for another 1-vear term, motion seconded and approved - aves - all 12. ADJOURNMENT - 9:27 p.m. Agenda Item 6.a. MEMORANDUM TO: FROM: SUBJECT: DATE: Historical Preservation Commission Shann Finwall, AICP, Environmental Planner Comprehensive Plan Update February 12, 2009 for the February 19 HPC Meeting INTRODUCTION On December 8, 2008 the city council recommended the draft Comprehensive Plan update. The action was the first step in moving the document forward to ultimate adoption and therefore the policy direction of the city over the next ten years. Although the draft was adopted, there remains time in which the city council and commissions can review the document to ensure that the information in the document accurately reflects the goals and objectives of the community moving forward. As a courtesy, and in light of the timeline, the city council has directed staff to bring the draft document to each commission to solicit any feedback on the document in its entirety. BACKGROUND On January 29, 2009, the Historical Preservation Commission (HPC) reviewed the Historical Resources chapter of the draft comprehensive plan. The commission requested that the chapter be brought back for review in February, after the commission had an' opportunity to set their 2009 goals. DISCUSSION During the January meeting the HPC adopted six goals for 2009 and prioritized them as follows: 1. Take all necessary measures to obtain Certified Local Government (CLG) status: a. Complete a historical site survey. b. HPC ordinance amendments - to ensure HPC has oversight of historical sites and that there is a public process in place when dealing with these sites. c. Apply to the State Historical Society for CLG status. 2. Education of history through events, time capsule, etc. 3. Repair of Gladstone informational kiosk. 4. Identify and recognize historic families. 5. Identify and recognize the history of geographic features such as lakes, etc. 6. Heritage Award - create criteria for awarding people or places for their work in the field of history or for their historic character. Most of the 2009 goals specified by the commission are addressed in the Historical Resources chapter. Staff has highlighted the areas that pertain to these goals on the attached Historical Resources chapter. The two goals that may not be clearly identified are goal 4 (research and identification of historic family names) and goal 6 (Heritage Award). The commission may want to consider minor amendments to the Historic Preservation Action Plan (page 9-5) for inclusion of these goals. City staff is also in the process of reviewing the Historic Preservation Action Plan portion of the document to ensure that the appropriate parties are listed as completing each objective as discussed during the January meeting. RECOMMENDATION Staff is recommending that the Historical Preservation Commission review the Historical Resources chapter of the draft comprehensive plan once again to ensure that the chapter addresses the issues, concerns, or goals for the next planning period. It is our intent to pass along all comments/concerns to the city council for their consideration and potential action. P:comp plan\2-19-09 HPC Memo Attachment: Historical Resources Chapter of the Draft 2030 Comprehensive Plan -2- Chapter 9: Historical Resources Introduction Maplewood was incorporated in 1957. Before that, it was the Township of New Canada, which was founded 99 years earlier in 1858 when the Minnesota Territory became a state. Historical Resources are defined as properties and structures of historical significance and importance as well as archeological sites and elements of cultural and traditional importance. These resources contribute to the City by providing information about its past. They provide evidence of the way Maplewood was settled and people's contributions made to our society. They also provide insight into the values that formed Maplewood. Preserving historic sites and resources benefits the City, both economically and socially. Historic preservation goes beyond the primary concern of understanding the significance of historic and cultural resources. It also focuses on integrating historic preservation into the broader planning and decision-making arena, so it can be relevant to social and economic concerns. The Maplewood Comprehensive Plan will, among other things: . Guide future growth and development in an orderly manner. . Define the proper functional relationships between different types of land uses. . Help to coordinate public and private sector decisions. . . Establish a framework to guide and involve citizen participation in City government. . Provide for a sense of community and neighborhood identity. These goals can be supported by an effective Historical Resources Plan. The plan can also be supported by citizens and decision-makers who use the guidance of this chapter to preserve historic, cultural, and archeological resources in Maplewood. Purpose This Historical Resources Plan supports and interrelates with all elements, goals, and objectives of the comprehensive plan. The purpose of the Historical Resources Plan is to: . Guide the City in a comprehensive program of historic preservation and historic resource management. . Describe the existing historic resources and historic preservation activities in Maplewood. . Evaluate the historic preservation and historic resources needs of Maplewood's residents, as may be determined by the Historical Preservation Commission, and to set standards for measuring the meeting of those needs. . Promote the use and conservation of historic properties in Maplewood for the education, inspiration, pleasure, and enrichment of area citizens. . Plan for adequate support and understanding of the historic resources in Maplewood. . Designate the goals, objectives and actions that Maplewood will use to help preserve the historic resources in the city. Historical Resources 9-1 Discussion, Challenges and Issues Maplewood began to be settled by European descents more than 100 years ago. The City is interested in identifying its historic resources. The Historic Preservation Commission will be challenged in this task because of: . The aging of our citizens who have knowledge of historic places. . The limits in public funding to support historic preservation programs. . The development or redevelopment of sites that might have historic resources. . The current lack of a program which encourages historical interest and private owner acceptance of properties that have historic resources. There are opportunities available, however. Maplewood could build on these opportunities to develop a program to help preserve the City's heritage. These opportunities include: . Completing an inventory of historic resources in Maplewood and setting priorities of importance. . Working with knowledgeable preservation-oriented organizations. Working with county, state, and federal agencies that have knowledge of historic resources and programs. The Metropolitan Council's "Local Planning Handbook" has several suggested guidelines for an historic preservation plan. These include standards for establishing a Heritage Preservation Commission and practices to follow. The Handbook also recommends following the Secretary of Interior's Standards and Guidelines for Archeology and Historic Preservation which include standards for preservation planning and guidelines and activities for a preservation-planning program. Standards for Preservation Planninq o Historic Contexts 1. Decisions about historic properties are most reliably made when the relationship of individual properties to other similar properties is understood. Information about historic properties which represent aspects of history, architecture, archeology, engineering, and culture must be collected and organized to define these relationships. This organizational framework is called a "historic context:' The historic context organizes information based on a cultural theme and its geographical and chronological limits. Contexts describe the significant broad patterns of development in an area that may be represented by historic properties. The development of historic contexts is the foundation for decisions about identification, evaluation, registration, and treatment of historic properties. 2. Develop goais, objectives, and priorities for the identification, registration, and treatment of historic properties. This taskshouid be pursued by the City, the Historical Preservation Commission, and the Maplewood Area Historical Society after the City Council adopts this plan. Historical Resources 9-2 Guidelines and Activities for a Preservation Planninq Proqram o These guidelines are to include a development of Historic Contexts. A comprehensive summary of Maplewood's history can be created by developing a set of historic contexts that will include all significant historic and cultural properties and sites in the City. Maplewood should coordinate any efforts with the State Historic Preservation Office since it generally has the most complete information and is usually in the best position to advise and assist the City in matters of historical importance. o Once the City and the Historical Preservation Commission or the Maplewood Area Historical Society has finished the inventory of Heritage Resources, they should be organized into historic contexts. This organization should be based on a cultural theme, geography and chronology. o The designation of Maplewood Heritage Landmarks should be given to those historically or culturally significant objects, structure, buildings, sites and districts in the City. To be designated a heritage landmark; a property must meet specific criteria for determining historical significance. Besides local registration, certain properties may qualify for nomination to the National Register of Historic Places. Properties on the National Register are recognized for their historical significance. The creation of a register for significant historical properties is a critical step in planning historic preservation. Conflicts between Maplewood's requirements and standards for historic preservation and those of the state or federal government shall be decided by the City Council. o Maplewood is eligible to apply to the State Historical Preservation Office to be a Certified Local Government (CLG). After joining, Maplewood would be able to participate in the CLG preservation partnership that the National Historic Preservation Act established. Federal funding is available through a grants-in-aid-program to finance activities such as the local inventory of historic resources, historic preservation planning and education. Historical Resources 9-3 Historic Preservation Goals 1. Support the protection of the City's heritage by preserving, protecting, conserving, and wisely using the significant historical, cultural, architectural, or archeological objects, structures, buildings, sites, resources and districts in the City. 2. Encourage community identity and civic pride by preserving and protecting historic properties, structures, sites and resources in Maplewood. 3. Develop a historic preservation program and integrate the program with other planning programs in the City. 4. Establish a comprehensive framework for all decisions and actions related to historic preservation. 5. Encourage broad citizen participation in historic preservation, in order to obtain the knowledge, insights, and support of City residents. 6. Write a historic resources management plan. Historic Preservation Objectives 1. The Historical Preservation Commission will advise, assist and make recommendations to the City Council, about historic preservation and resource matters. 2. Maplewood will implement the historic preservation goals and objectives by linking and integrating with other City programs and activities. This includes, but is not limited to, planning, zoning, code enforcement, housing, economic development and public works as appropriate. 3. Maplewood will work with county, state and federal agencies and other organizations, including the State Historic Preservation Office of the Minnesota Historical Society. G) Maplewood will work with the Historical Preservation Commission to identity, document, and evaluate the historical significance of objects, structures, buildings, sites and resources. 5. Maplewood will protect, preserve, and enhance significant heritage resources in the City by designating them as Maplewood Heritage Landmarks. The City will also nominate appropriate sites to the National Register of Historic Places. (fi) Maplewood will have the Historical Preservation Commission, with assistance from City Staff, prepare and maintain the Maplewood Heritage Resources Inventory. 7. In cooperation with City Staff and the Maplewood Planning Commission, the Historical Preservation Commission may comment on all development proposals that would affect properties on the historic properties list. 8. Maplewood may issue permits or approve development plans that include conditions for historic preservation, based upon the recommendations of the Historical Preservation Commission. Q Maplewood supports research, community awareness and public education on the value and importance of preservation, protection, and the use of heritage resources in the City. 10. Maplewood encourages the establishment of an accessible location where historic documents and artifacts can be stored and protected. Historical Resources 9-4 11. Maplewood supports the use of all financial sources and opportunities to support further historic preservation efforts. @MaPlewood supports the incorporation of local history into present development by using historic names for streets, parks and geographical features. Historic Preservation Action Plan The fOllowing is a list of activities that the City should follow in the coming years to carry out the goals and objectives of the Historic Resources Plan. The City will periodically review and update this list. 1. Adopt and implement a historic resources management plan. (To be done by the City.) 2. Advise, assist, and make recommendations about historic preservation and resources issues. (To be done by the Historical Preservation Commission) (]) Identify, document, evaluate and maintain an inventory of historically significant objects, structures, buildings, sites, resources and districts in Maplewood. (To be done by the Historical Preservation Commission.) 4. Complete a preservation planning report before the City Council designates a property as a Maplewood Heritage Landmark. (To be done by the Historical Preservation Commission.) Q Issue a finding of significance for individual objects, structures, buildings, sites, resources and districts to determine whether they are eligible for designation as Maplewood Heritage Landmarks. (To be done by the Historical Preservation Commission.) 6. Designate significant historic or cultural properties or resources as Maplewood Heritage Landmarks and nominate appropriate properties or resources for listing on the National Register of Historic Places. (To be done by the City and the Historical Preservation Commission.) 7. Place properties designated as Maplewood Heritage Landmarks on the official Mapiewood Zoning Map, or on another map specifically created for this purpose. (To be done by City Staff.) 8. Use and follow the Secretary of Interior's standards and guidelines: a. When advising the owners of historic properties about maintenance and restoration work. (To be done by the City and the Historical Preservation Commission.) b. For design review decisions about Heritage Landmarks and Historically Significant Structures and for archeology and historic preservation. (To be done by the City.) @ Review City ordinances and amend them as needed to reflect the goals and objectives for historic preservation. (To be done by the Historical Preservation Commission.) 10. Establish a program for the placement of local historical markers and plaques that identifies and informs the public about historic sites. (To be done by the City and the Historical Preservation Commission.) (]) Provide information and education about historic preservation and properties, sites or resources that are historically or culturally significant to property owners and the general public. (To be done by the City and the Historical Preservation Commission.) Historical Resources 9-5 6:V Participate in education and communication programs to increase the visibility and understanding of the City's historic resources. (To be done by the Historical Preservation Commission.) @ Advise schools and teachers in the development of curricula and teaching aids about history and historic preservation in Maplewood. (To be done by the Historical Preservation Commission.) @ Incorporate local history into present development by using historic names for streets, parks and geographical features. (To be done by the City.) G:fi) Comment on all development proposals that would affect properties on the historic properties list. (To be done by the Historical Preservation Commission, in cooperation with City Staff and the Maplewood Planning Commission.) 16. Review all applications or permits for the demolition, moving, or remodeling of Heritage Landmarks or Historically Significant Structures in Maplewood to determine the possible impacts on significant heritage resources. (To be done by the Historical Preservation Commission.) 17. Work with and encourage property owners to help preserve the heritage resource value and historical integrity of significant historical or cultural resources. (To be done by the City and the Historical Preservation Commission.) 18. Encourage property owners to meet historic preservation standards and guidelines when working on historic properties. (To be done by the City.) @W<:>rk with the Historical Preservation Commission to apply to the State Historical Preservation Office for certification as a Certified Local Government (CLG). (To be done by the City.) 20. Seek outside funding sources and participate where feasible on historic preservation projects. (To be done by the City and the Historical Preservation Commission.) 21. Work with County, the State Historic Preservation Office of the Minnesota Historical Society and Federal agencies when implementing this plan. (To be done by the City.) Historical Resources 9-6 Agenda Item 6.b. MEMORANDUM TO: FROM: SUBJECT: DATE: Historical Preservation Commission Shann Finwall, AICP, Environmental Planner 2009 Goal Implementation Strategies February 12, 2009 for the February 19 HPC Meeting During the January meeting the HPC adopted six goals for 2009 and prioritized them as follows: 1. Take all necessary measures to obtain Certified Local Government (CLG) status: a. Complete a historical site survey. b. HPC ordinance amendments - to ensure HPC has oversight of historical sites and that there is a public process in place when dealing with these sites. c. Apply to the State Historical Society for CLG status. 2. Education of history through events, time capsule, etc. 3. Repair of Gladstone informational kiosk. 4. Identify and recognize historic families. 5. Identify and recognize the history of geographic features such as lakes, etc. 6. Heritage Award - create criteria for awarding people or places for their work in the field of history or for their historic character. The commission should now begin discussions on how best to implement these goals throughout the year. The commission prioritized the historical site survey as the top priority for the year. City staff will research various options for conducting this survey with the state historical society and will be prepared to discuss this during the meeting. In addition, the commission should consider how the remaining goals can best be accomplished throughout the year, and be prepared to discuss this during the meeting. Agenda Item 7.a. MEMORANDUM TO: FROM: SUBJECT: DATE: Historical Preservation Commission Shann Finwall, AICP, Environmental Planner 2008 Historical Preservation Commission Annual Report February 12, 2009 for the February 19 HPC Meeting INTRODUCTION Most city commission ordinances require the submittal of an annual report to the city council. The annual report outlines the actions and activities taken by the commission during the preceding year, recommendations needed to existing ordinances or policies based on past reviews, and goals envisioned for the upcoming year. These reports are reviewed and approved by the city council. The Historical Preservation Commission (HPC) ordinance does not have an annuai reporting requirement. Regardless, staff recommends that the commission begin submitting annual reports to the city council to report on accomplishments and obtain feedback on proposed goals. Following is proposed content for the HPC's first annual report which will update the city council on the commission's actions for the 2008 calendar year. PROPOSED ANNUAL REPORT CONTENT Members The HPC consists of seven members appointed by the city council. Membership terms are for three years, with extensions for additional terms approved by the city council. The current membership is as follows: Commissioner Membership Beqan Term Expires Robert Creager Lucille Aurelius Richard Currie Ron Cockriel AI Galbraith Peter Boulay Caleb Anderson 7-26-04 7 -26-04 7-26-04 8-28-06 8-28-06 1 0-9-06 2-25-08 12-31-06 12-31-07 12-31-07 12-31-08 12-31-08 12-31-08 12-31-10 On January 29, 2009, the HPC made a recommendation that the city council re-appoint the six commissioners whose terms have expired. The city council will review this recommendation at the February 23rd city council meeting. Meetinqs The HPC's regularly scheduled meetings are the third Thursday of every month at 7:00 p.m. In 2008 the HPC held 11(?) meetings. Reviews and Accomplishments To be discussed by the commission during the February meeting. Outside Activities To be discussed by the commission during the February meeting. Goals During the HPC's January 29, 2009, goal setting meeting, the commission came up with six goals they would like to focus on in 2009 and prioritized them as follows: 1. Take all necessary measures to obtain Certified Local Government (CLG) status: a. Complete a historical site survey. b. HPC ordinance amendments - to ensure HPC has oversight of historical sites and that there is a public process in place when dealing with these sites. c. Apply to the State Historical Society for CLG status. 2. Education of history through events, time capsule, etc. 3. Repair of Gladstone informational kiosk. 4. Identify and recognize historic families. 5. Identify and recognize the history of geographic features such as lakes, etc. 6. Heritage Award - create criteria for awarding people or places for their work in the field of history or for their historic character. CONCLUSION Review the proposed HPC 2008 Annual Report content and be prepared to discuss during the February 19, 2009, meeting. 2