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HomeMy WebLinkAbout2009-01-13 CDRB Minutes MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 13, 2009 I. CALL TO ORDER Vice-Chairperson Ledvina called the meeting to order at 6:00 p.m. II. ROLL CALL Boardmember John Demko Vice-Chairperson Matt Ledvina Chairperson Linda Olson Boardmember Ananth Shankar Boardmember Matt Wise Absent Present Absent Present Present Staff Present: Michael Martin. Planner III. APPROVAL OF AGENDA Boardmember Shankar moved to approve the agenda as presented. Boardmember Wise seconded The motion passed. Ayes - all IV. APPROVAL OF MINUTES a. November 25, 2008 Boardmember Wise moved approval of the minutes of November 25, 2008, as presented. Boardmember Shankar seconded The motion passed. Ayes - all V. DESIGN REVIEW a. Feed Products North Office Building, 1300 McKnight Road Planner Michael Martin presented the staff report explaining the request by Feed Products North to build a 5,800-square-foot, two-story office building and possibly some lease space on the westerly portion of the property, located on the east side of McKnight Road west of the Lakewood Drive bridge. Boardmember Ledvina asked staff if there were screening concerns by residents during the planning commission's public hearing regarding the south boundary of this site. Planner Martin responded that the resident from the southeast corner of the site was present at the public hearing with concerns of light spillage onto his property and he was concerned that it would be screened. Bob Moser of Moser Homes was present representing the applicant. Mr. Moser said he was present at the planning commission public hearing and assured the residents that the Community Design Review Board 2 Minutes 01-13-2009 applicant is receptive to redesigning the lighting plan as necessary to achieve what is required by code, as well as to accommodate the neighbors. Mr. Moser said a screening plan has not been submitted, but a fence is likely since it is difficult to achieve an 80 percent opaque coverage with trees. Mr. Moser said the parking lot plan design did not meet the setback requirements, but this has been resolved by incorporating an angle into the parking lot and it now conforms to the required setback off of Lakewood Drive. Mr. Moser said because of the grade in this area a short retaining wall has been proposed also. Mr. Moser presented sample materials of roofing, Andersen windows, and siding color and accents to be used on the building. Mr. Moser explained that a Timberline dimensional shingle, which is shake-like in appearance, has been proposed for the roof. Mr. Moser said they would like to have the option to install maintenance-free siding material on the exterior building and use the Hardy plank materials for accent areas. Mr. Moser said there would also be maintenance-free composite decking installed on the building. Mr. Moser said the stone to be used on the building has not yet been selected. Mr. Moser said they are receptive to all of the staff recommendations and will follow their lead on those items. Boardmember Shankar asked if the buff colored maintenance-free siding will replace the orange colored sample shown on the rendering. Mr. Moser replied affirmatively. Boardmember Wise asked Mr. Moser to comment on their intentions for site lighting fixture design. Mr. Moser responded that one type of fixture he is accustomed to using for a commercial setting is a tall pole going vertically and then horizontally with a box-type canopy to divert the light down. Mr. Moser said this design is very functional in terms of restricting the area the lights are disbursed to. Mr. Moser said he has experience with constructing commercial buildings close to residential areas. Mr. Moser said they may need to concentrate more of the lighting in the parking lot to meet required city code and less lighting on the south side of the property. Boardmember Ledvina asked if the windows will be tinted. Mr. Moser responded negatively and added that the windows proposed are standard residential window units. Boardmember Ledvina asked if a ledge-stone product design would be used. Mr. Moser responded affirmatively. Boardmember Shankar asked if gutters would be used on the building. Mr. Moser responded that they have not selected anything yet, but gutters would be need at the entrances and decks. Mr. Moser said they would try to put them in the least conspicuous side of the building keeping them as subtle as possible, getting the gutter materials in the same or a very similar color to the exterior siding. Boardmember Ledvina asked if Mr. Moser has talked with the residents regarding the type of screening to be used. Mr. Moser said he talked with some of the residents after the planning commission meeting and they were in agreement with a fence screening. Mr. Ledvina asked if a berm has been considered with trees planted. Mr. Moser said he would need to check the elevations and discuss it with the engineer to be sure it would not cause any problems. Community Design Review Board Minutes 01-13-2009 3 Boardmember Shankar moved approval of the plans date-stamped November 4, 2008, for the proposed Feed Products North office building. Approval is based on the findings for approval required by ordinance and subject to the developer doing the following: 1. Repeat this review in two years if the applicant has not obtained a building permit by that time. After two years this review must be repeated. 2. Obtain a conditional use permit from the city council for the proposed office building. 3. Comply with the requirements of Shann Finwall in her report dated December 26, 2008. 4. Comply with the requirements of the engineering report by Steve Kummer dated December 2, 2008. The site plan shall be revised, as shown to the commission at the public hearing, with a retaining wall along the east side of the parking lot near Lakewood Drive. The retaining wall and site grades shall be subject to the approval of the city's engineering department. 5. Comply with the requirements of Ginny Gaynor in her report dated November 26, 2008. 6. Take into account the suggestions by Lieutenant Shortreed as stated in his report. 7. Revise the site plan to provide a 15-foot parking lot setback from the Lakewood Drive right-of-way line. If a 15-foot setback cannot be provided, the applicant must apply for a setback variance. 8. Any retaining walls over four feet tall shall be designed by a structural engineer and have a protective guard rail or fence on top. 9. The applicant shall install in-ground lawn irrigation in formal landscaped areas. 10. The landscaping plan shall be revised to include the following: a. A six-foot-tall and 80 percent opaque buffer along the south side of the property to screen the area between both parking lots and the connecting drive aisle. The community design review board recommends that the use of berming and landscaping be used for the buffer on the south side. b. Five over-story trees along the east side of the east parking lot. The three evergreens can be deleted. c. Four ornamental deciduous trees on the west side of the proposed building. d. Additional landscaping in the "front yard" in front of the building's main entrance (easterly side), subject to staff approval. 11. Obtain any necessary permits from the Ramsey/Washington Metro Watershed District. 12. All work shall follow the approved plans. The city planner may approve minor changes. 13. All pole-mounted site lights shall comply with the 25-foot height maximum. The site lighting plan shall be redesigned so that the light intensity does not exceed .4 foot- Community Design Review Board 4 Minutes 01-13-2009 candles at the property lines. All lighting fixtures shall be designed so lenses and bulbs are recessed or shielded to avoid nuisance complaints. All site lights are required to shine inward toward the site and not toward any residential neighbors. The community design review board highly recommends that the applicant look at the use of residential type site lighting fixtures that are more in character with the building design. 14. If outdoor trash storage is used, such containers must be kept in a screening enclosure. The design and placement of the enclosure shall be subject to staff approval. 15. Before obtaining a building permit, the applicant shall provide cash escrow or an irrevocable letter of credit in the amount of 150 percent of the cost of completing landscaping and other site improvements. An irrevocable letter of credit shall include the following provisions: a. The letter of credit must clearly indicate that it is an irrevocable letter of credit in the name of the City of Maplewood, payable on demand, to assure compliance with the terms of the developer's agreement. b. The letter of credit must allow for partial withdrawals as needed to guarantee partial project payments covered under the terms of the letter of credit. c. The letter of credit shall be for a one-year duration and must have a condition indicating automatic renewal, with notification to the city a minimum of 60 days prior to its expiration. Boardmember Wise seconded The motion passed. Ayes - all VI. UNFINISHED BUSINESS a. 2030 Comprehensive Plan Review Planner Martin explained that Jennifer Haskamp of Pulse Land Group would be presenting information on the Sustainability Chapter of the draft comprehensive plan update. Ms. Haskamp gave a presentation and requested the board review the Sustainability Chapter again to ensure that the chapter addresses their issues and concerns. Ms. Haskamp asked the board for comments or questions they might have about this chapter or the document. Boardmember Shankar said he felt the document is very well put together. Mr. Shankar asked if the board would have an opportunity to submit comments in the next month or two. Ms. Haskamp assured the board that she will continue to work with the city on this document and board members can contact her or Planner Mike Martin with any comments. VII. VISITOR PRESENTATIONS None VIII. BOARD PRESENTATIONS a. January 26 City Council Meeting Representative: Ananth Shankar Community Design Review Board Minutes 01-13-2009 5 IX. STAFF PRESENTATIONS a. Sustainable Maplewood Planner Martin said an informational disc of the students work was included in board members packets from planner Shann Finwall. Planner Martin said Ms. Finwall will attend a February board meeting to further describe the students' recommendations and how the board can begin to work with them. b. Planner Martin informed the board that DuWayne Konewko, recently appointed director of community development and parks, will be attending a February board meeting. X. ADJOURNMENT The meeting was adjourned by consensus at 6:55 p.m.