HomeMy WebLinkAbout2008 12-15 City Council Meeting Packet(continuation of 12-8-08 meeting)
AGENDA
SPECIAL MEETING
MAPLEWOOD CITY COUNCIL
PUBLIC HEARING AND A CONTINUATION FROM THE
DECEMBER 8, 2008 CITY COUNCIL MEETING
7:00 P.M. Monday, December 15, 2008
City Hall, Council Chambers
Meeting No. 34-08
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1.Acknowledgementof Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor?s Address on Protocol:
?Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil
as we work through difficult issues tonight. If you are here for a Public Hearing or to address the
City Council, please familiarize yourself with the Policies and procedures and Rules of Civility,
which are located near the entrance. When you address the council, please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and Council. I
then will direct staff, as appropriate, to answer questions or respond to comments.?
D. APPROVAL OF AGENDA
E. PUBLIC HEARING
1. White Bear Avenue Improvements, City Project 08-13
a. Public Hearing 7:00 p.m.
b. Motion to Approve Joint Project with Ramsey County (3 votes)
c. Resolution Ordering Improvement after Public Hearing (4 votes)
CONTINUATION OF THE DECEMBER 8, 2008 AGENDA ITEMS
F. NEW BUSINESS
1. Review and Consider Approval for Extension of City Attorney Contracts
a. Alan Kantrud for Prosecution and General Services
b. Chuck Bethel for Labor Attorney
2. Consider Canceling Regular Meeting Scheduled for December 22, 2008.
3. Consider Adoption of the 2009 Building Inspections and Community Development Fee
Schedules.
4. Consider Establishing Citizen?s Task Force in 2009 for Budget and Tax Levy Input
(Councilmember Hjelle)
5. Approval of Claims
G. CONSENT AGENDA
1. Consideration of Currency Exchange License Renewal ? Cashway Checking ? 2025 White
Bear Avenue.
2. Results from the Fall Clean Up ? (No Council Action Required).
3. CarMax/Mogren Addition Improvements, City Project 06-17, Consider Approval of
Resolution Reducing Retainage on Existing Construction Contract and Adjusting the
Budget to Reflect Maplewood Toyota Contribution.
4. Hazelwood Street Improvements, City Project 07-25, Consider Approval of Resolution
Reducing Retainage on Existing Construction Contract.
5.Consider Approval of Purchase of Single Axle Plow Truck.
6. Maplewood CommunityCenter Improvements
a.Consider Contract for Painting of Conference Rooms and Hall
b.Consider Contract for Replacing Exterior Door
7.Consider Approval of Retirement Health Savings Plan for Non-Union Employees
H.AWARD OF BIDS
1.Award of Bid for Rubbish Hauling Contract for City Facilities
I. ADJOURNMENT
Sign languageinterpreters for hearing impaired persons are available for publichearings upon request. The request for this must
be made at least 96 hours in advance. Please call the CityClerk?s Office at 651.249.2001 to make arrangements. Assisted
Listening Devices are also available. Please checkwith the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings ? elected officials,
staff and citizens. It is hoped that by following these simplerules, everyone?s opinions can be heard and understood in a
reasonablemanner. We appreciate the fact that when appearing at Council meetings,it is understood that everyone will follow
these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful
language.
AGENDA REPORT
Agenda Item E1
TO:
Charles Ahl, Acting City Manager
FROM:
Michael Thompson, Acting Public Works Director
SUBJECT: White Bear Avenue Improvements, City Project 08-13
a. Public Hearing 7:00 pm
b. Motion to Approve Joint Project with Ramsey County (3 votes)
c. Resolution Ordering Improvement after Public Hearing (4 votes)
DATE:
December 16, 2008
INTRODUCTION
A special council meeting is being held at 7:00 p.m., Monday, December 15, 2008 to conduct the public
hearing for the White Bear Avenue Improvement project. Notices of the public hearing were published
three times in the Maplewood Review and twice in the Pioneer Press. Also, all affected property owners
were mailed a notice for the hearing in accordance to MN Statute 429. The feasibility study has been
provided as a supplement to the packet and has also been placed on the City?s website. The council
should consider 2 motions. The first is whether to proceed with a joint project with Ramsey County and the
second, assuming that the first passes, whether to use assessments to reimburse the City for our share of
the project costs. This second action is done by adopting a resolution ordering the improvement following
the public hearing.
BACKGROUND
The city council authorized the preparation of a feasibility report at the council meeting on August 25, 2008.
The completed report was then provided to the council for the November 24, 2008 meeting. At that time
the council accepted the study, authorized the preparation of plans and specifications, ordered the public
hearing, set a budget, and entered into a cost-share agreement with Ramsey County.
As a brief background, the Maplewood Mall Area Transportation Improvement (MMATI) Study identified the
White Bear Avenue corridor between Radatz Avenue and County Road D as the most congested and
critical segment of roadway in the area. Ramsey County and Maplewood entered into a joint-powers
agreement to conduct a corridor study to identify the scope of needed improvements. The report found
that existing traffic volumes on White Bear Avenue at I-694 were at 41,500 vehicles per day which far
exceeds the projections for traffic on the roadway by a factor of two. The average speed along the corridor
was found to be only 8.6 miles per hour. A 2% rate of growth for traffic is expected for the coming years
and without improvements the delays will continue to increase. Numerous improvements have already
been implemented as part of the MMATI study including the County Road D re-alignment.
Two major improvements are needed in the corridor. The first being a major infrastructure improvement to
widen White Bear Avenue to a six lane divided roadway with turn lanes and upgraded intersection designs,
which is part of the proposed improvements. Ramsey County and Maplewood secured federal funding for
the proposed improvements in the amount currently at $7.4 million, as this corridor was chosen as the top
project in the reliever category of the Surface Transportation Program. The federal funding must be
authorized for use prior to March 2010 or it is returned to the federal government.
Public Hearing Packet Page Number
Page 1 of 50
WHITE BEAR AVENUE IMPROVEMENTS
PAGE TWO
The second improvement, which is not part of this project, is upgrading the interchange where White Bear
Avenue intersects I-694. This would be a joint project with the Mn/DOT, Ramsey County, Maplewood, and
White Bear Lake. This project would likely occur after the major infrastructure upgrades are completed on
White Bear Avenue. Projections place this improvement in the realm of $25 million depending on right of
way and design issues.
The attached feasibility study provides information on proposed improvements, costs, financing, and
projected schedule. Prior to bringing the study to council for approval, an open-house meeting was held
with the stakeholders on November 6, 2008. There have been numerous meetings over the past years as
this project has proceeded through preliminary design and environmental review. Staff addressed
questions from property owners and provided maps, exhibits, and other information as requested.
Important issues raised by stakeholders at the open-house were potential right-of-way needs for the project
and access related issues during construction.
As provided in the feasibility study, it is expected that a portion of the project will begin in 2009 which
includes a traffic signal installation at County Road D and Southlawn Drive. This will allow for better
construction phasing and traffic detouring once the major corridor improvements start along White Bear
Avenue from County Road D to Radatz Avenue. It is important to note the consultant preparing the final
design plans will also be preparing a construction phasing plan in order to meet expectation of the
stakeholders within the corridor. This will stipulate access requirements, temporary signage, notification
information, and will continue to be developed with input from business owners between now and the start
of construction in 2010.
Ramsey County recently sent out a request for proposals to certified professional right-of-way (ROW)
acquisition firms. Once a firm is selected in January, and upon completion of a final ROW plan by the
consultant, negotiations will commence. Ramsey County will be facilitating this process. Ramsey County
is responsible for the entire costs and thus the process for acquisition of property. Maplewood should
avoid becoming involved in the process to avoid claims for takings.
PROPOSED IMPROVEMENTS
The proposed improvements include the following:
Reconstruction and widening of approximately 3,600 feet of White Bear Avenue from north of
County Road D to north of Radatz Avenue. White Bear Avenue will be widened from 4-lanes to 6-
lanes with a concrete pavement section.
Reconstruction of approximately 2,500 feet of County Road D between White Bear Avenue and
Southlawn Drive. County Road D will be reconstructed to a 4-lane divided section with bituminous
pavement.
Traffic signal replacement and the construction of turn lane improvements at the intersections of
White Bear Avenue and County Road D, Woodlyn Avenue, Lydia Avenue, and Beam Avenue. This
includes improvements to the roadway approaches at each of these intersections.
New traffic signal construction on County Road D at the Southlawn Drive and Maplewood Mall
entrance roadway intersections.
Public Hearing Packet Page Number
Page 2 of 50
WHITE BEAR AVENUE IMPROVEMENTS
PAGE THREE
Storm sewer improvements along the segments of White Bear Avenue and County Road D that are
being reconstructed.
Water main and sanitary sewer improvements along the segments of White Bear Avenue and
County Road D that are being reconstructed. We have assumed that this includes minor repair
work for the sanitary sewer and the complete replacement of the water main along White Bear
Avenue.
The construction of a segment of the Lake Links Regional Trail between Southlawn Drive/Legacy
Parkway and Ariel Street/County Road D.
It should be noted that storm water treatment will be a great challenge on this project in meeting the 1?
infiltration requirement. The Maplewood Mall and surrounding sites are composed mostly of impervious
areas and partnering on treatment solutions is being explored. Ramsey-Washington Metro Watershed
District (RWMWD) has identified innovative solutions to infiltrate and treat storm water on the mall site.
RWMWD has stated that the city can meet its treatment requirement offsite since the White Bear Avenue
corridor has limited space. RWMWD has also expressed their willingness to contribute funding to address
storm water pollution at the source and to improve the quality of the Kohlman Basin.
BUDGET
The total project budget as reported in the feasibility study is $16,711,000. The city?s capital improvement
program projected $3,550,000 as Maplewood?s contribution towards total project costs. The proposed
amount identified in the feasibility study as Maplewood?s contribution is $3,374,000.
The White Bear Avenue Improvements, Maplewood City Project 08-13 and Ramsey County Project P-
3202, are proposed to be financed through various funding sources. The following is a summary of the
preliminary financing plan for the overall project:
Financing Source Amount
CSAH Funds $ 5,582,000
Federal STP Funds (Sunset: March 2010) $ 7,400,000
MSA Bonds $ 1,131,525
Special Assessments $ 1,738,475
SPRWS Funds $ 355,000
Maplewood SPRWS WAC Funds $ 355,000
Sanitary Sewer Utility $ 149,000
Total $ 16,711,000
The city council set the budget for Maplewood funding at the November 24, 2008 as follows:
Financing Source Amount
MSA Bonds $ 1,131,525
Special Assessments $ 1,738,475
Maplewood SPRWS WAC Funds $ 355,000
Sanitary Sewer Utility $ 149,000
Total $ 3,374,000
Public Hearing Packet Page Number
Page 3 of 50
WHITE BEAR AVENUE IMPROVEMENTS
PAGEFOUR
Maplewood?s preliminary share of the overall project cost is approximately 20 percent. It should be noted
that general obligation improvements bonds are not proposed to finance the project. Municipal State Aid
funds and specials assessments make up the majority of the Maplewood share as seen above. Also it
should be noted that the sunset date for the federal funding is March of 2010. This project provides our
business community with a major investment of over $16.7 million, necessary to address a significant traffic
congestion issue, and only 10.4% is proposed to be assessed to these businesses.
Regarding Maplewood?s funding, additional negotiations are needed with SPRWS to confirm their
participation in the water main replacement work included as a part of the project, in addition to negotiating
a contribution from Ramsey County towards water main replacement. This feasibility study and report
assumes that SPRWS will fund 50% of the cost of the water main replacement work.
RECOMMENDATION
There are two votes required for this project. It is recommended that the City Council adopted a motion to
approve proceeding with the joint project with Ramsey County. This motion requires a majority of the
Council to approved proceeding with the improvements. Secondly, it is recommended that the city council
approve the attached resolution ordering the improvement of City Project 08-13 (White Bear Avenue
Improvements). The resolution requires a super majority (4/5) of the Council to vote affirmative due to the
proposal to assess a portion of the project.
Attachments:
1. Resolution Ordering Improvement After Public Hearing
2. Location Map
3. Feasibility Report
Public Hearing Packet Page Number
Page 4 of 50
RESOLUTION
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
WHEREAS, a resolution of the city council adopted the 24th day of November, 2008, fixed a date
for a council hearing on the proposed street improvements for the White Bear Avenue Improvements, City
Project 08-13.
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given,
and the hearing was duly held on December 15, 2008, and the council has heard all persons desiring to be
heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the
City of Maplewood make improvements to White Bear Avenue Improvements, City Project 08-13.
2. Such improvement is hereby ordered as proposed in the council resolution adopted the 15th
day of December 2008.
3. The city?s consultant, Kimley-Horn and Associates, Inc., is the designated engineer for this
improvement and is hereby directed to prepare final plans and specifications for the making of said
improvement.
4. The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project. A project budget for Maplewood?s share of the $16,711,000
shall be established as follows:
Financing Source Amount
MSA Bonds $ 1,131,525
Special Assessments $ 1,738,475
WAC Funds $ 355,000
Sanitary Sewer Utility $ 149,000
Total $ 3,374,000
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