Loading...
HomeMy WebLinkAbout2008 11-24 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 6:30 P.M. Monday, November 24, 2008 City Hall, Council Chambers Meeting No. 33-08 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1.Acknowledgementof Maplewood Residents Serving the Country. C. ROLL CALL Mayor?s Address on Protocol: ?Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments.? D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of November 10, 2008, Special Council Meeting Minutes 2. Approval of November 10, 2008, City Council Meeting Minutes F. VISITOR PRESENTATIONS ? PART I (Note: Visitor Presentations shall not extend past 7:00 p.m.; if time is not available to complete this item; all presenters will be instructed to remain at the meeting until this item is re-opened following Award of Bids, or return to the next Regular Meeting of the Council.) G. ADMINISTRATIVE PRESENTATIONS (Note: Items G-H shall not extend past 7:00 p.m.; if time is not available to complete these items, they shall be extended by Council motion to the end of the meeting following Visitor Presentation ? Part II.) 1. 2009 Budget ? Information Requested by City Council on Budget Reduction Options H. COUNCIL PRESENTATIONS I. APPOINTMENTS AND PRESENTATIONS J. PUBLIC HEARINGS K. UNFINISHED BUSINESS 1. Consideration of an On-Sale Intoxicating Liquor License ? Mai Lee Yang, New License and Manager for Stargate Night Club L. NEW BUSINESS 1. Utility Easement Vacation by Lisa and Todd Thoms, 760 Sterling Street (4/5ths Vote Required to Approve) 2. T-Mobile Cell Phone Tower Proposal, 2220 Edgerton Street, Conditional Use Permit 3.White Bear Avenue Improvements,City Project 08-13 a.Consider Resolution Accepting Feasibility Study and Ordering Preparation of Plans and Specifications and Calling for Public Hearing b.Consider Approval of Cost-Share Agreement with Ramsey County 4.Discussionof Ordinance for Protection of City Open Space Properties (Councilmember Nephew). 5.Consider Approval of Resolution for Adoption of Citizen Services Rates for 2009. 6.Adopt 2009 Assessment Rates, Public Works Permit Fees and Park Availability Charges. 7.Consider Approval of Resolution for Adoption of Ambulance Rates for 2009. 8.Consider Approval of Resolution for Adoption of Electric Franchise Tax Rates for 2009. 9.Consider Approval of Resolution for Adoption of Environmental Utility Fund (EUF) Rates for 2009. 10.Consider Approval of Resolution for Adoption of Recycling and Sanitary Sewer Rates for 2009. 11.Approval of Claims. M. CONSENTAGENDA 1.Walk In Faith Church, 2385 Ariel Street, Conditional Use Permit Review Termination. 2.Mounds Park Academy, 2051 Larpenteur Avenue East, Annual Conditional Use Permit Review. 3.Lark-Prosperity Area Street Improvements,CityProject 07-15, Consider Approval of ResolutionReducing Retainage on Existing Construction Contract. 4.Kohlman Area Street Improvements, City Project 07-21, Consider Approval of ResolutionReducing Retainage on Existing Construction Contract. N.AWARD OF BIDS O.VISITORPRESENTATION ? PART II (NOTE: This is a continuation of VISITOR PRESENTATIONS from earlier in the meeting and is intended to make time available if the item is not completed by 7:00 p.m. -Not intended for new visitor presentation items.) P. ADJOURNMENT Sign language interpreters for hearing impaired personsare available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk?s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please checkwith the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expectsof everyone appearing at Council Meetings ? elected officials, staff and citizens. It is hoped that by following these simple rules, everyone?s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyonewill follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Agenda Item E1 SPECIAL COUNCIL MINUTES MAPLEWOOD CITY COUNCIL 5:00 p.m., Monday, November 10, 2008 Council Chambers, City Hall 32-08 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:00 p.m. by Acting Mayor Hjelle. B. ROLL CALL Absent Diana Longrie, Mayor Erik Hjelle, Acting Mayor Present Kathleen Juenemann, Councilmember Present Absent John Nephew, Councilmember Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA Councilmember Rossbach moved to approve the agenda as submitted. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. D. UNFINISHED BUSINESS 1. Declaration of Special Meeting Topics and Intent to Close Session City Attorney, Alan Kantrud said this was a closed session meeting pursuant to Minnesota State Statute, Chapter 13 relating to Attorney/Client privilege for the purpose of discussion. a. Attorney Update ? Patricia M. Gearin v. Maplewood i. Attorney, Robin Wolpert, Greene Espel, PLLP, 200 South Sixth Street, Suite 1200, Minneapolis, addressed and answered questions of the council and gave an update regarding this matter. ii. City Attorney, Alan Kantrud addressed and answered questions of the council. iii. Acting City Manager, Public Works Director, Chuck Ahl addressed the council. Acting Mayor Hjelle opened the Closed Session Meeting at 5:25 p.m. City Attorney, Alan Kantrud said this was a closed session meeting pursuant to Minnesota State Statute, Chapter 13 relating to Attorney/Client privilege for the purpose of discussion. November 10, 2008 1 CLOSED SESSION MEETING Special City Council Meeting Minutes b. Discussion with Attorney and City Manager on 2009 Labor Negotiations i. Human Resources Attorney, Chuck Bethel addressed and answered questions of the council. ii. Acting City Manager, Chuck Ahl addressed and answered questions of the council. Acting Mayor Hjelle opened the Closed Session Meeting at 5:43 p.m. E. ADJOURNMENT ActingMayor Hjelle adjourned the meeting at 5:45 p.m. November 10, 2008 2 CLOSED SESSION MEETING Special City Council Meeting Minutes Agenda Item E2 MINUTES MAPLEWOOD CITY COUNCIL 6:30 p.m., Monday, November 10, 2008 Council Chambers, City Hall Meeting No. 32-08 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:30 p.m. by Acting Mayor Hjelle. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Absent Diana Longrie, Mayor Erik Hjelle, Acting Mayor Present Kathleen Juenemann, Councilmember Present Absent John Nephew, Councilmember Will Rossbach, Councilmember Present D. APPROVAL OF AGENDA The following items were added by staff and the council. H1. Smoke Task Force ? Councilmember Rossbach H2. Elections ? Councilmember Juenemann L5. Acting City Manager, Chuck Ahl requested to add an emergency item to the agenda. The Joint Powers Agreement - Election Recount. Acting Mayor Hjelle moved to approve the agenda as amended. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. E. APPROVAL OF MINUTES Councilmember Juenemann moved to approve the October 27, 2008, Council Manager Workshop Minutes as submitted. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. Approval of October 27, 2008, City Council Meeting Minutes Acting City Manager, Chuck Ahl said changes to the October 27, 2008, City Council Meeting Minutes were called in to City Clerk, Karen Guilfoile. Mr. Ahl read the changes into the record for the final version of the minutes. L3. Conditional Use Permit for Accessory Building Size Item (Page 9 of 102 in the October 27, 2008, City Council Meeting Minute Packet) November 10, 2008 1 City Council Meeting Minutes Change the title in the minutes to what the agenda item was which should be: Approve or Deny Conditional Use Permit (CUP) for An Oversized Garage After the words ?This item was for discussion only and no action was taken? add ?due to no application having been submitted to the city for consideration?. L8a. Comprehensive Plan Resolution Time Extension: Item(Page 20 of 102 in the October 27, 2008, City Council Meeting Minute Packet) After further review of the city council meeting audio the following words should be added that was noted by the Mayor: Mayor Longrie said she thought we were going to have staff be more accountable in watching their times and their schedules. H. Council Presentations: (Page 25 of 102) H2. LEAP Award Presentation ? add the second LEAP Award winner?s names to the record. Paul and Lori Benassi at 975 Kohlman Lane. H4. Municipal Legislative Commission Meeting Update ? The last sentence should read ?There were great examples of how wind energy is generated at the meeting site.? H5. 2010 Framework Documentation for Looking at Senior Housing Trends ? This information should be passed onto the Housing Redevelopment Authority Commission. moved to approve the October 27, 2008, City Council Meeting Minutes as Acting Mayor Hjelle amended. Seconded by Councilmember Rossbach. Councilmember Juenemann had a friendly amendment for item L8a. Comprehensive Plan Resolution Time Extension. Councilmember Juenemann stated that this was an editorial comment and if Mayor Longrie did not state those words during the meeting they should not be included in the final minutes. The recording Secretary is instructed to listen to the meeting and if in fact Mayor Longrie stated those comments they shall be included for the record. If Mayor Longrie did not make that statement those words that were requested by the Mayor to be included shall be omitted. The friendly amendment was approved by Acting Mayor Hjelle and Councilmember Rossbach. Ayes - All The motion passed. Councilmember Rossbach moved to approve the November 3, 2008, Council Manager Workshop Minutes as submitted. Seconded by Acting Mayor Hjelle. Ayes ? Acting Mayor Hjelle, Councilmember Rossbach Abstain ?Councilmember Juenemann The motion passed. November 10, 2008 2 City Council Meeting Minutes F. VISITOR PRESENTATIONS ? PART I None. G. ADMINISTRATIVE PRESENTATIONS None. H. COUNCIL PRESENTATIONS 1.Smoke Task Force ? MCC Room D ? Councilmember Rossbach Councilmember Rossbach said there is a Smoke Task Force Meeting scheduled for Thursday, November 19, 2008, at 7:00 p.m. Councilmember Rossbach said apparently someone is circulating flyers in Maplewood resident?s mailboxes. These flyers indicate that the city is planning on banning wood burning in the City of Maplewood. This is untrue and is not the reason the Smoke Task Force is meeting. Councilmember Rossbach said it is illegal to put anything in someone?s mailbox other than certified items. Acting City Manager Chuck Ahl said there was a conflict with booking the council chambers. The Smoke Task Force Meeting has been moved from the City Council Chambers to the Maplewood Community Center - Room D. Because of the change in meeting location staff will make sure that proper signage is posted. 2.November 4, 2008, Election ? Councilmember Juenemann Councilmember Juenemann acknowledged and thanked the people that worked so hard for the General Election on November 4, 2008. She said the City of Maplewood did an exceptional job and she especially thanked City Clerk, Karen Guilfoile along with the staff in the Citizen Services department for all the hours that were worked to make the election process run smooth. She also thanked the election judges and the others that helped make November 4, 2008, a success in Maplewood. I. APPOINTMENTS AND PRESENTATIONS None. J. PUBLIC HEARINGS None. K. UNFINISHED BUSINESS 1. Completion of Alcohol and Tobacco Compliance Failures a. City Clerk, Director Citizen Services, Karen Guilfoile gave the report. Councilmember Rossbach moved to tablethis item until the end of the meeting to allow the owners of the businesses to be present. Seconded by Acting Mayor Hjelle. Ayes ? Acting Mayor Hjelle, Councilmember Rossbach Nay ? Councilmember Juenemann November 10, 2008 3 City Council Meeting Minutes The motion to table passed. 2. Comprehensive Plan Update: Discussion Item, No Action Required a. Rose Lorsung, Pulse Land Group gave the presentation and addressed and answered questions of the council. b. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. Acting Mayor Hjelle asked if anyone wanted to come forward and address the council. 1. Ms. Michael Bailey, 1615 Sterling Street South, Maplewood. (Appeared Twice) 2. Ron Cockriel, 943 Century Avenue South, Maplewood. (Appeared Twice) 3. Mark Bonitz, 1635 Sterling Street South, Maplewood. 4. Caroline Peterson, 1801 Gervais Avenue, Maplewood. Ms. Lorsung said staff and consultants will return to address the council at the November 24, 2008, City Council Meeting to further discuss the Comprehensive Plan Update. L. NEW BUSINESS 1. Ferndale-Geranium Area Street Improvements, Project 07-14, Consider Approval of Resolution To Modify Existing Construction Contract through Change Order No. 3 and Approval of Fund Transfer from Various Projects. a. Acting City Manager, Public Works Director, Chuck Ahl gave the report and answered questions of the council. Councilmember Rossbach moved to approve the resolution directing the Modification of Existing Construction Contract through Change Order Number 3 for City Project 07-14 and approve the adjustment to the budget to account for total project costs. RESOLUTION 08-11-166 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 07-14, CHANGE ORDER NO. 3 WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement Project 07-14, Ferndale Geranium Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 07-14, Change Order No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: 1) The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 3 in the amount of $234,870.24. The revised contract amount is $1,862,497.86. 2) The retainage within the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5% to 0.5%. November 10, 2008 4 City Council Meeting Minutes 3) The finance director is hereby authorized and directed to adjust the project budget to reflect a transfer of $400,000 from Fund 575 (Bond Sale Proceeds) and $200,000 from Fund #573 (Bond Sale Proceeds) into Fund 579 (G.O. Imp. Bond). The revised budgets are shown below: City Project 07-14 (Fund 579) Current Revised Street Assessments $ 431,100 $ 431,100 Storm Sewer Assessments $ 13,940 $ 13,940 Watermain Assessments $ 69,700 $ 69,700 Linwood Special Assessments $ 60,000 $ 60,000 Sanitary Sewer Utility Fund $ 162,800 $ 162,800 Environmental Utility Fund (EUF) $ 288,000 $ 288,000 SAC Funds $ 20,000 $ 20,000 WAC Funds $ 80,000 $ 80,000 Driveway Replacement Program $ 25,460 $ 25,460 MSA Bonds $ 255,600 $ 255,600 G. O. Improvement Bond $ 431,800 $ 1,031,800 ($600,000 transfer in) Total $ 1,838,400 $ 2,438,400 City Project 07-01 (Fund 575) Reduce Budget by $400,000.00 (G.O. Improvement Bond) City Project 06-16 (Fund 573) Reduce Budget by $200,000.00 (G.O. Improvement Bond) Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 2. Resolution Authorizing New Depository Account & Brokerage Services Agreement with UBS Financial Services, Inc. a. Finance Director, Bob Mittet gave the report and answered questions of the council. Councilmember Juenemann moved to table this item until November 24, 2008, so that staff can review the solvency and stability of UBS Financial Services, Inc. Seconded by Acting Mayor Hjelle. Ayes ? All The motion to tablepassed. 3. Discussion of Ordinance for Protection of City Open Space Properties (Councilmember Nephew). Councilmember Rossbach moved to table this item until November 24, 2008, because Councilmember Nephew was absent and could not present the item to the council. Seconded by Councilmember Juenemann. Ayes ? All The motion to tablepassed. November 10, 2008 5 City Council Meeting Minutes 4. Approval of Claims Councilmember Rossbach moved Approval of Claims. ACCOUNTS PAYABLE: $ 757,224.48 Checks # 76752 thru # 76816 Dated 10/21/08 thru 10/28/08 $ 318,956.54 Disbursements via debits to checking account Dated 10/16/08 thru 10/24/08 $ 301,798.53 Checks # 76817 thru # 76885 Dated 10/28/08 thru 11/04/08 $ 122,861.59 Disbursements via debits to checking account dated 10/23/08 thru 10/31/08 __________________ $ 1,500,841.14 Total Accounts Payable PAYROLL $ 475,513.28 Payroll Checks and Direct Deposits dated 10/31/08 $ 460.00 Payroll Deduction check #1006185 thru # 1006185 dated 10/31/08 ___________________ $ 475,973.28 Total Payroll GRAND TOTAL $ 1,976,814.42 Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 5. Joint Powers Agreement for the Election Recount a. Acting City Manager, Public Works Director, introduced this emergency item. b. City Attorney, Alan Kantrud answered questions of the council. Councilmember Juenemann moved to approve the Joint Powers Agreement with the State of Minnesota for the recount. 34424372 MAPS PO. STATE OF MINNESOTA JOINT POWERS AGREEMENT This agreement is between the State of Minnesota, acting through its Office of the Secretary of State (?State?) and the County Auditor of each of the Counties or the City Clerk of each of the cities listed in Appendix A. (?Contractor?). Recitals Under Minn. Stat. §471.59, subd. 10, and Minnesota Rules, subpart 8235.0200 the State is empowered to engage such assistance as deemed necessary. The State is in need of election recount services for the automatic recount of votes pursuant to Minnesota Statutes, section 204C.35, subd. 1 for the general election for United States Senate and for recounts in State November 10, 2008 6 City Council Meeting Minutes Senate District 16 and State House Districts 12B and 16A. The Contractor represents that it is duly qualified and agrees to perform all services described in this contract to the satisfaction of the State. Agreement 1 Term of Agreement 1.1 Effective date: November 19, 2008, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. 1.2 Expiration date: January 1, 2009, or until all obligations have been satisfactorily fulfilled, whichever occurs later. 2 Agreement between the Parties The Contractor will act as a Deputy Recount Official designated by the Secretary of State pursuant to Minnesota Rules, part 8235.0200 and will conduct a recount of the votes cast in the county in which the Contractor is the County Auditor and in any additional jurisdiction mutually agreed upon by Contractor and State, pursuant to the provisions of Minnesota Statutes and Minnesota rules relating to recounts, the Minnesota 2008 Recount Guide, all of which are attached to this contract as Appendices B, C and D, respectively, as well as the information provided during the Web streaming video transmission to counties of November 13, 2008, and any other guidance provided to the Deputy Recount Official by the State. Appendix A will be updated prior to the commencement of the recount to show all participating jurisdictions. The recount will begin on or about November 19, 2008, and will continue until all ballots in the jurisdictions being counted by the Deputy Recount Official by the State. Appendix A will be updated prior to the commencement of the recount to show all participating jurisdictions. The recount will begin on or about November 19, 2008, and will continue until all ballots in the jurisdictions being counted by the Deputy Recount Official are counted or designated as challenged. In the event that an election contest is filed in any of these elections and the court takes jurisdiction, the State may cancel this contract immediately and without any further cause. The State and contractor agree that this process should be completed on or before December 5, 2008, unless civil litigation delays completion. The results of the recount, along with all explanatory notes and any ballots challenged by candidates in the election shall be securely forwarded and provided to the State by personal delivery or express courier for delivery to the State, at the expense of the State at the conclusion of the recount process in the county or city. 3 Payment a) Compensation. The Contractor will be paid three cents for each ballot handled in the course of the recount, with a minimum payment of $100. The Contractor will submit a log of all ballots handled to State to verify the total. b) Travel. No travel expenses will be paid. The total obligation of the State under this agreement will not exceed an aggregate of $100,000 for all Contractors. 4 Authorized Representatives The State?s Authorized Representative is Gary Poser, Director of Elections, 180 State Office Building, Saint Paul MN 55155 651-201-1352, or his/her successor, and has the responsibility to monitor the Contractor?s performance and the authority to accept the services provided under this contract. If the services are satisfactory, the State?s authorized Representative will certify acceptance on each invoice submitted for payment. November 10, 2008 7 City Council Meeting Minutes The Governmental Unit?s Authorized Representative is the County Auditor or municipal clerk who has signed the contract. 5 Assignment, Amendments, Waiver, and Contract Complete 5.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this agreement without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 5.2 Amendments. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 5.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or its right to enforce it. 5.4 Contract Complete. This agreement contains all negotiations and agreements between the State and the Governmental Unit. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. 34424372 MAPS PO 6 Liability The Governmental Unit will indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney?s fees incurred by the State, arising from the performance of this agreement by the Governmental Unit or the Governmental Unit?s agents or employees. This clause will not be construed to bar any legal remedies the Governmental Unit may have for the State?s failure to fulfill its obligations under this agreement. Signatures for this agreement are being obtained by the signing of counterparts. Each contractor will sign signature block #2 and return this page to Jenny Kurz, Office of the Secretary of State, 60 Empire Drive, Suite 100, Saint Paul MN 55103-2141. 1. STATE ENCUMBRANCE VERIFICATION3. STATE AGENCY Individual certifies that funds have been Encumbered as required by Minn. Stat § 16A.15 And 16C.05. By: ____________________________ (with delegated authority) Title: Signed: ___________________________________ _____________________________ Date: _____________________________________ Date: ______________________________ MAPS PO.34424372 ________________________ 4. COMMISSIONER OF ADMINISTRATION 2. GOVERNMENTAL UNIT By: ___________________________ By: ______________________________________ Date: _________________________ Title: _____________________________________ Date: _____________________________________ By: _______________________________________ November 10, 2008 8 City Council Meeting Minutes Title: _____________________________________ Date: ___________________________________ Distribution: Agency Governmental Unit State?s Authorized Representative ? Photo Copy Joint Powers Agreement (Rev. 6.03) Seconded by Councilmember Rossbach. Ayes ? All The motion passed. M. CONSENT AGENDA 1. Acting Mayor Hjelle moved to approve items 1, 3, 4, and 5. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 2. Councilmember Juenemann moved to approve item 2. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. 1. Temporary Gambling Permit ? No Time for Poverty Acting Mayor Hjelle moved to approve the Temporary Gambling Permit Resolution for No Time for Poverty, 1865 Old Hudson Road. RESOLUTION 08-11-167 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for No Time for Poverty, 1865 Old Hudson Road, Maplewood. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Juenemann. Ayes ? All November 10, 2008 9 City Council Meeting Minutes The motion passed. 2. Legacy Village: Annual Conditional Use Permit Review for a Planned Unit Development a. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. b. Parks and Community Development Director, DuWayne Konewko, answered questions of the council. Councilmember Juenemann moved to approve the Conditional Use Permit for a Planned Unit Development for Legacy Village and shall be reviewed again in one year. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. 3. Approval of Furnace Replacement at Fire Station No. 7 Acting Mayor Hjelle moved to approve the purchase and installation of a new Carrier five-ton roof mounted heat and a/c unit from Egan Mechanical for $17,800. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 4. Consider Approval of Amendment to Gladstone Neighborhood Livable Communities Grant Acting Mayor Hjelle moved to approve the Metropolitan Council LCA Grant Amendment and Extension document. Extending the end date of the city?s use of the monies from the Gladstone Neighborhood Redevelopment Area Grant from December 31, 2008, to December 31, 2009. Grant No. SG006-168 AMENDMENT AND EXTENSION OF METROPOLITAN LIVABLE COMMUNITIES ACT LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT DEVELOPMENT GRANT PROGRAM GRANT AGREEMENT THIS AGREEMENT is made and entered into by the Metropolitan Council (?Council?) and the City of Maplewood (?Grantee?). WHEREAS, on March 16, 2007, the Council and the Grantee entered into a grant agreement identified as Council Grant No. SG006-168 under which the Council provided $1,800,000.00 in Demonstration Account grant program funds to the Grantee to support the Grantee?s Gladstone Neighborhood Redevelopment Project; and WHEREAS, pursuant to Paragraph 4.03 of Grant No. SG006-168 the End Date may be extended only once and the one-time extension may not exceed one year beyond the original End Date identified at Page 1 of the grant agreement; and WHEREAS, by letter dated October 6, 2008, the Grantee requested a one-year extension of the grant agreement to allow more time for the project to be completed; and November 10, 2008 10 City Council Meeting Minutes WHEREAS, the parties mutually agree that the grant agreement should be continued and extended beyond its December 31, 2008, End Date so the grant funds can be used for their intended purposes. NOW, THEREFORE, pursuant to Paragraph 4.03 of Grant No. SG006-168 and in consideration of the promises and covenants contained in this agreement, the Council and the Grantee agree to amend and extend Grant No. SG006-168 as follows: The ?END DATE? identified at Page 1 of the Agreement and referenced in Paragraph Term 4.01,, is changed from December 31, 2008 to December 31, 2009. Except for this modification, the provisions of Grant No. SG006-168 shall remain in force and effect without change and Grant No. SG006-168 shall be extended as provided in this agreement. IN WITNESS WHEREOF, the Grantee and the Council have caused this agreement to be executed by their duly authorized representatives. This agreement is effective on the date of final execution by the Council. METROPOLITAN COUNCIL Approved as to Form: ____________________________________ By: ______________________________ Associate General Counsel Guy Peterson, Director Community Development Division Date: ______________________________ CITY OF MAPLEWOOD By: ______________________________ Diana Longrie, Mayor Date: ______________________________ By: ______________________________ Chuck Ahl, Acting City Manager Date: ______________________________ Seconded by Councilmember Juenemann. Ayes ? All The motion passed. November 10, 2008 11 City Council Meeting Minutes 5. Resolution Approving Submittal of Safe Routes to School Grant Application (Stillwater Road) Acting Mayor Hjelle moved to approve the Resolution Approving Submittal of the Minnesota Safe Routes to School grant application for the corridor safety improvements to Stillwater Road (MN HWY 5) between Lakewood Drive and Century Avenue. RESOLUTION 08-11-168 CITY OF MAPLEWOOD SAFE ROUTES TO SCHOOL STILLWATER ROAD (MN HWY 5) BETWEEN LAKEWOOD DRIVE AND CENTURY AVENUE WHEREAS, The Minnesota Department of Transportation has identified corridor improvements are needed, and WHEREAS, The Minnesota Department of Transportation has worked cooperatively with the City on moving forward with safety improvements to the corridor, and, WHEREAS, The City of Maplewood and the Minnesota Department of Transportation have identified the need to install a trail or sidewalk along the corridor to improvement safety and walk ability of the corridor, and WHEREAS, The City of Maplewood and the Minnesota Department of Transportation plan to enter into a cooperative agreement to accomplish the installation of the safety trail and other corridor improvements, and WHEREAS, The City of Maplewood will be submitting a request for funds to the Minnesota Department of Transportation for corridor improvements, and WHEREAS, The City of Maplewood is submitting the 2009 Safe Routes to School grant application requesting $175,000, to help pay for the needed infrastructure improvements to MN HWY 5 (Stillwater Road) corridor improvements, Now Therefore, BE IT RESOLVED, that the City Council of the City of Maplewood does hereby endorse the request for funding submitted to the Minnesota Safe Routes to School program, and, encourages the Minnesota Department of Transportation to act favorably on the request for funding. th Approved this 10 day of November 2008. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. N. AWARD OF BIDS None. November 10, 2008 12 City Council Meeting Minutes (This item was moved to the end of the meeting in order for the business owners could be present to speak to the councilmembers.) K. 1. Completion of Alcohol and Tobacco Compliance Failures Marv Koppen, owner of Party Time Liquor, 1835 Larpenteur Avenue East, Maplewood, addressed the council. Councilmember Rossbach moved to approve imposing a $1,000 penalty to Marv Koppen, Party Time Liquor for alcohol failure in July 2006. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. Councilmember Juenemann moved to approve imposing a $500 penalty to Phillip Lu, Big Discount Liquor for alcohol failure in September 2006. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. O. VISITOR PRESENTATIONS ? PART II None. P. ADJOURNMENT Acting Mayor Hjelle adjourned the meeting at 8:37p.m. November 10, 2008 13 City Council Meeting Minutes Agenda Item G-1 AGENDA REPORT TO : City Council FROM: Charles Ahl, Acting City Manager/Public Works Director SUBJECT: 2009 Budget ? Information Requested by City Council on Budget Reduction Options DATE: November 17, 2008 INTRODUCTION On November 3, 2008, the City Council received a report detailing options for reducing the levy increase from the proposed 6.0% increase over the 2008 levy to 4 options for a lower increase. Those options were a 4.5% increase, a 3.0% increase [which is the level recommended by the Acting City Manager], a 2.0% increase and a 0.0% increase. Information was provided to the City Council on the impacts of each of rd these options within the November 3 Agenda Report. As part of the discussion on the 0.0% increase option, the City Council requested that each department head that was potentially impacted by the proposed reduction in this option provided additional analysis and information on the reductions. That information is provided within this report for the City Council in th advance of the December 8 Truth-In-Taxation Public Hearing. No action is required on this item. SUMMARY Following are the suggested reductions from the proposed budget that would be necessary to implement a 0.0% levy increase in 2009: Option #5 = 0.0% Levy Increase The following reductions would be necessary to implement this option: a) Savings from the Community Dev ? Parks Re-org - $ 23,220 b) Reduce the Additional Insurance Program by 100%: $250,000 c) Reduce the Fund Balance to 37.0% $206,400 d) Fund the Deputy Police Chief position from Early Retire Savings: $ 25,000 e) Cut the new Building Maintenance Technician from budget: $ 45,900 f) Reduce the MCC operations subsidy to 2008 level: $ 27,425 g) Increase Recreation Program Fees by 8% $ 16,495 h) Plan for savings from the Early Retirement Program: $ 30,000 i) Cut temporary staff from Community Development $ 19,100 j) Cut the 0.75 FTE Info Technician from IT Dept $ 30,000 k) Cut Part-time staff at Nature Center $ 20,000 l) Cut Maintenance Materials and Overtime from Public Works $ 36,000 m) Cut Overtime-Part-time in City Clerk and Deputy Registrar $ 9,500 n) Cut Overtime in Fire Department Budget $ 17,400 o) Cut Overtime in Police Department Budget $ 51,000 p) Use one-time cash for Debt Service Fund $127,930 Total Reduction for Option #3 $935,370 2009 BUDGET REDUCTION OPTIONS PAGE TWO Discussion: Items a) through h) have previously been discussed and impacts explained in other options. Items a) through d) are recommended, although item c) is recommended at a 37.5% level. Following are the responses from the Department Heads on the remaining items: Item i) would be a reduction of temporary staff within our Community Development department Community Development - Parks Director Dewey Konewko: If council were to decide to eliminate approximately $19,100 from the temporary staff line item in the Community Development Department, It is my belief that the following services will be compromised; 1. The ability to adequately support the six commissions that the Community Development Department is responsible for. This includes taking the minutes, packet preparation, and ensuring that the website is current and up to date with agendas, packets, and minutes. This is a top priority for the department in 2009 and the ability to deliver these services without these temporary wages would result in a lesser product. 2. We also utilize temporary staff to provide support services to properly manage files and documents within the department so they become more readily available to staff and residents/builders. The elimination of this line item will likely result in files and documents not being scanned and processed accordingly. 3. Temporary staff also supports the department with other functions that also would not occur if these cuts were made. In summary, the Community Development depends on these temporary staff wages to assist the department with these services listed above. Item j) is the elimination of a new position in our IT Department until 2005 IT Director Mychal Fowlds: In short, not filling the .75 FTE IT Technician position will leave us with a 2-3 man crew (depending on the system) to perform more and more tasks every day. This year alone we?ve taken over the complete management of the phone system and of taping and replaying City meetings. That coupled with the much higher standards set for our website means that we simply don?t have enough time. We need to have the time to perform routine maintenance on our servers, test our backups and other departmental duties that are becoming increasingly difficult due to the large workload. Not filling this position means that we continue to try and do as much as we can. We will continue to be pulled towards being reactive rather than having the time to be proactive. Also, we need to take into consideration the fact that we can carry the load of duties that we have right now because I have 2 very knowledgeable employees. They have a wealth of knowledge with the City?s systems and within their respective fields. They?re willing to put in additional time and work the hours that are needed to get things done. Without either one of them the IT department?s ability to carry that same workload drops significantly. Filling this position will keep them doing the higher level tasks that they should be doing which benefits both the City and the employee?s morale. 2009 BUDGET REDUCTION OPTIONS PAGE THREE IT Director Mychal Fowlds (continued from page two): If we lose the funding for this position we?ll still try and find some money for part-time help in 2009. However, the goal is to hire an employee that we would be able to train and retain with the City for years to come. Hiring a temp or intern would not satisfy our needs. We have no money budgeted for part-time help so this would have to come from not replacing outdated hardware or reducing services. Likely we would simply wait until mid-year to see where we?re at financially and if we happen to have some additional funds we would look to hire some part-time help at that time. Item k) involves reductions in programs, service and operating levels at the Nature Center. Community Development ? Parks Director Dewey Konewko: If the Nature Center were required to cut part time staff in the amount of approximately $20,000, this would potentially have a huge impact on the many services we provide at the Nature Center. The following represents a list of the services that would very much be impacted by these cuts; 1. Nature Center hours would be cut; 2. The volunteer program and coordination activities would also be cut. Volunteer?s provider a tremendous amount of support to the Nature Center and also support staff in a number of different areas. Volunteers are critical to the success of the Nature Center. 3. The service and staff support we provide to the Friends Group would also likely be cut. This non- profit organization has been extremely valuable in fund raising activities and even more importantly, supporting the mission of the Nature Center. 4. Educational programs will also likely be cut;Outreach programs with schools would likely be cut; 5. The management of the entire Nature Center Preserve would also be cut. Part time staff is also responsible for managing the grounds to ensure that visitors have a positive experience when visiting the center. Item l) is a reduction in maintenance materials for street repair and snow/ice control. Public Works Director Chuck Ahl: If $36,000 were removed from materials and overtime within the Public Works budget, we would be forced to a reduction in service. Plowing of sidewalks after a snow event would be extended out during working hours. We now currently are able to have all sidewalks plowed of snow within 48 hours of the snowfall event ending. The elimination of this overtime would likely extend this to 72-96 hours. Pothole repair and boulevard maintenance would be reduced if material expenditures are reduced. The price of bituminous has not been reduced similar to gas prices which have recently fallen. The bituminous is currently in short supply due to refineries making fuel, so our budget pothole repair is up over 100%. A reduction in materials for this replacement would result in more potholes during the spring road repairs. Additionally, we would likely reduce our repairs of boulevards in the spring caused by plow and winter driving damage. 2009 BUDGET REDUCTION OPTIONS PAGE FOUR Item m) would be a reduction in hours for our Deputy Registrar and City Clerk functions. Citizen Services Director Karen Guilfoile: Cut overtime-part-time in city clerk and deputy registrar of $9,500 . The majority of overtime pay is due to taking care of customers at the end of the day.As far as cutting any part-time pay, I don?t know where we would be able cut in deputy registrar since we are already below our full compliment. The part-time wages in city clerk are attributed to the administrative assistant and the receptionist. The $9,500 could be cut if we reduced hours that we had staff at the reception desk. Item n) would be reduction in training hours and backup duties in our Fire Department. Fire Chief Steve Lukin: The Fire Department reductions of $17,400 will need to come from the following areas: Overtime: $10,000 hopefully we will be at full complement of staff for the year; we would need to manage with a $10,000 reduction in this area. Uniforms: $4,000 we would need to place an order to get by for one year only. Equipment: $3,400 will cut back 2 sets of turn out gear from 12 sets to 10 sets. The 2008 budget had 10 sets. This would again delay our replacement of equipment. Item o) would be a reduction in our Police Department. Police Chief Dave Thomalla: If required, I would propose the following cuts as an alternative to overtime cuts: $26,000 for the hybrid SUV. With the little research we have done, it sounds as if this amount would not cover the total coast, much less equipment and setup. This a replacement squad car $17,000 out of fees for service; which we use for investigations. $8,000 out of fuel; I?ll play the gamble that prices will stay low. If they go through the roof, we will mandate officers park their cars for a portion of the shift as is being done in other cities. That will pose the situation of whether people want to see squad cars or do they want to cut the budget. Item p) was previously identified and discussed as part of the Debt study. It is not recommended and should only be considered as a last resort. Recommendation No action is recommended. Agenda Item K1 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, Citizen Services Manager David Thomalla, Police Chief Alan Kantrud, City Attorney DATE: November 18, 2008 SUBJECT: On-Sale Intoxicating Liquor License ? Mai Lee Yang, New License/Manager, Stargate Bar & Dance Club Introduction Mai Lee Yang has submitted an application for an on-sale intoxicating liquor license for the Stargate Bar & Dance Club located at 1700 Rice Street. Ms. Yang states that she will be the on-site manager of the liquor license and intends to operate the establishment as a hip-hop and dance club with occasional live bands. This item was on the October 27, 2008 agenda for council consideration and was tabled so that City Attorney Kantrud could review an action plan that was submitted by the th application just prior to the meeting. Since the October 27 meeting, there has been additional information received from the application regarding how she intends to operate the business. Background Ms. Yang grew up in St. Paul and graduated from Harding High School in 1985. She attended St. Paul Technical School where she earned her LPN in 1987. From 1987 to 1999 she worked as a nurse at West Side Health Center in West St. Paul. In 1988, she earned her Bachelor of Arts degree in nursing from St. Kate?s. In 1997, she started her own home care business called Asian Home Care which she still runs today. In 2002, she and her sister opened a liquor store in Bloomington called Liquor Time. In 2004, she sold her half to her sister because there was not enough work for two people. From 2003 to 2008, she worked part-time for the Hennepin County Developmental and Delay program. While there was nothing in the background investigation that would prohibit Ms. Yang from holding a liquor license with the City, staff is collectively concerned with Ms. Yang operating the Stargate Bar and Nightclub with no previous experience in the nightclub business. Maplewood Police and other responders from surrounding communities have expressed concerns with incidences at 1700 Rice Street, which include shootings, stabbings, fights, and other criminal activity that impact or degrades the general safety and welfare of the area. The City Attorney and Maplewood staff are meeting with this applicant to determine if an appropriate action plan can be developed for these concerns going forward. The City Attorney advises that State Statute 340A.412, subdivision 2(b) provides the City with authority to deny issuance of a liquor licenses if investigation shows that issuance would not be in the public interest. Consideration Staff takes no position at this time. Further reports will be forthcoming. Agenda Item L1 MEMORANDUM TO: Acting City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Easement Vacation LOCATION: 760 Sterling Street DATE: November 13, 2008 INTRODUCTION Lisa and Todd Thoms, of 760 Sterling Street, are asking for approval to vacate a five- foot-wide drainage and utility easement on the north side of their property. Mr. and Ms. Thoms are proposing to buy 20 feet of land from their neighbor to the north. By doing so, the five-foot-wide easement that is currently along their northerly lot line would end up being 20 feet inside their lot. Refer to the attached maps. If allowed to remain, this easement would serve no purpose and could hinder any future addition to the Thoms? garage or to any other future building proposal they may wish to build in the easement location. Staff recently conditionally approved a lot division to split off the 20 feet from the northerly neighbor?s property and to attach it to the Thoms? lot. A condition of that lot split approval was the vacation of this easement and rededication of a new one along the new northerly lot line of 760 Sterling Street. Refer to the attached letter to Ms. Nancy Doyle. Request Vacate the drainage and utility easement on the property located at 760 Sterling Street which is located on the north side of the house and garage. BACKGROUND Findings for Approval To vacate an easement, the city council must find that it is in the public interest. Vacations require a four-fifths vote from the city council to approve. DISCUSSION This easement would serve no public purpose. If left as is, it could hinder the use of the property if the current owners or a future owner proposed to add onto the garage or build an outbuilding on that easement. If the council vacates this easement, it should be conditioned upon the dedication of a new five-foot-wide drainage and utility easement along the new northerly lot line. The city requires easements typically with subdivision approvals to reserve the perimeters of single-family lots in case there is a need for utility placement or to facilitate drainage ways. The city should not file the resolution to vacate the current easement until the owner of the neighboring property to the north, 2480 Linwood Avenue, has taken the new deeds for their lot split to Ramsey County for recording. COMMITTEE ACTIONS November 6, 2008: The planning commission recommended approval of the proposed easement vacation. RECOMMENDATION Adopt the resolution vacating the drainage and utility easement on the north side of the property located at 760 Sterling Street, since: 1. The easement would serve no public purpose after the applicants purchase 20 feet of property from the neighbor to the north (2480 Linwood Avenue). 2. The city has administratively approved the lot division for the owner of 2480 Linwood Avenue to sell their southerly 20 feet of property to the applicants. This vacation is conditioned upon the following: 1. The city not recording the resolution to vacate the easement until the owner of the neighboring property to the north, 2480 Linwood Avenue, has taken the new deeds for their lot split to Ramsey County for recording. 2. The applicants dedicating a new five-foot-wide drainage and utility easement along the north five feet of their future lot line. This has also been required as part of the lot division approval for 2480 Linwood Avenue. p:sec13-28\Thoms? Easement Vacation 11 08 CC te Attachments: 1. Location Map 2. Certificate of Survey 3. Letter of Lot Split Approval for 2480 Linwood Avenue 4. Easement Vacation Resolution 2 Attachment 1 Attachment 2 Attachment 3 October 18, 2008 Ms. Nancy Doyle 102 Bailey Road St. Paul, MN 55119 LOT SPLIT APPROVAL FOR 2480 LINWOOD AVENUE The City of Maplewood has approved the lot division as shown on the attached site plan. This approval separates the southerly 20 feet from the property at 2480 Linwood Avenue for combination with the abutting neighbors? lot to the south at 760 Sterling Street. Conditions of Approval These conditions must be met before the city will sign and stamp the new deeds: 1. The five-foot-wide drainage and utility easement on the northerly five feet of 760 Sterling Street must be vacated by the city council. The reason is that this easement, if allowed to remain, would serve no public purpose and would create a limitation for this lot by preventing any future expansion of this property owner?s garage to the north. Also, it must be verified by the applicant or the owner of 760 Sterling Street that that there are no utilities existing in the current easement to be vacated. 2. The new legal description for the road right-of-way to be dedicated the public shall be provided by the applicant. 3. The new legal description for 2480 Linwood Avenue excluding the dedicated road right of way and shall include a ten-foot-wide drainage and utility easement along the north, east and west lot lines and a five-foot-wide drainage and utility easement along the south lot line. 4. The new legal description for 760 Sterling shall include a ten-foot-wide drainage and utility easement along the east and west lot lines and a five-foot-wide drainage and utility easements along the new north lot line. 5. An Owners and Encumbrances Report for both lots shall be provided for the review and approval of the city?s engineering department. 6. Dedicate the right-of-way for Sterling Street which has, so far, only been dedicated by a granting of easement. 7. The city?s engineering department must review conditions two through six. Please contact Steve Love of the engineering department at 651-249-2404 with questions. Please contact Tom Ekstrand at 651-249-2302 with questions regarding the process for vacating the five- foot drainage and utility easement. October 18, 2008 Ms. Nancy Doyle Page 2 Before Building Permit Issuance The above requirements must be met before I can stamp the deeds splitting the property. To reiterate, the city council must act on the easement vacation, as well, before I can stamp the deeds. After the city stamps and signs the deeds they must be taken to the Ramsey County for recording. This lot split approval shall be good for one year according to city ordinance requirements. Please call me at 651-249-2302 if you have any questions. You may also email me at tom.ekstrand@ci.maplewood.mn.us. TOM EKSTRAND ? SENIOR PLANNER Enclosures: 1. Location Map 2. Certificate of Survey c: Steve Love p:sec13-28\Doyle Lot Split Linwood and Sterling 10 08 #2 Attachment 4 EASEMENT VACATION RESOLUTION WHEREAS, Mr. and Ms. Thoms, of 760 Sterling Street, applied for the vacation of a drainage and utility easement on their property. This easement is described as follows: TH The north 5 feet of Lot 7, Block 1 AMBER HILLS 5 ADDITION, Ramsey County, Minnesota WHEREAS, on November 6, 2008, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on ______________, 2008, the city council reviewed this request after considering the recommendations of staff and the planning commission. WHEREAS, after the city __________ this vacation, the public interest in the property will go to the adjoining property. NOW, THEREFORE, BE IT RESOLVED that the city council ___________ the above- described vacation because: 1. The easement would serve no public purpose after the applicants purchase 20 feet of property from the neighbor to the north (2480 Linwood Avenue). 2. The city has administratively approved the lot division for the owner of 2480 Linwood Avenue to sell their southerly 20 feet of property to the applicants. This vacation is conditioned upon the following: 1. The city not recording the resolution to vacate the easement until the owner of the neighboring property to the north, 2480 Linwood Avenue, has taken the new deeds for their lot split to Ramsey County for recording. 2. The applicants dedicating a new five-foot-wide drainage and utility easement along the north five feet of their future lot line. This has also been required as part of the lot division approval for 2480 Linwood Avenue. The Maplewood City Council _______ this resolution on _____________, 2008. DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 6, 2008 V. PUBLIC HEARING b. 7:25 p.m. ? Easement Vacation by Lisa and Todd Thoms, 760 Sterling Street Planner Tom Ekstrand presented the staff report for this request to vacate a five-foot-wide drainage and utility easement on the north side of the property. Planner Ekstrand said this easement vacation request is a condition of a recent lot split. Commissioner Hess asked if a new certificate of survey would be issued with the easement vacation. Planner Ekstrand responded that a new survey would be issued showing the vacation of the old easement and dedication of the new easement. The applicant, Lisa Thoms, 760 Sterling Street, addressed the commission. Ms. Thoms did not have questions of the commission and agreed with the conditions in the staff report. The public hearing was opened for comments from the public. There were no comments; the public hearing was closed. Commissioner Pearson moved to adopt the resolution vacating the drainage and utility easement on the north side of the property located at 760 Sterling Street since: 1. The easement would serve no public purpose after the applicants purchase 20 feet of property from the neighbor to the north (2480 Linwood Avenue.) 2. The city has administratively approved the lot division for the owner of 2480 Linwood Avenue to sell their southerly 20 feet of property to the applicants. This vacation is conditioned upon the following: 1. The city not recording the resolution to vacate the easement until the owner of the neighboring property to the north, 2480 Linwood Avenue, has taken the new deeds for their lot split to Ramsey County for recording. 2. The applicants dedicating a new five-foot-wide drainage and utility easement along the north five feet of their future lot line. This has also been required as part of the lot division approval for 2480 Linwood Avenue. Commissioner Boeser seconded Ayes ? all The motion passed. Agenda Item L2 MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: Michael Martin, AICP, Planner SUBJECT: T-Mobile Monopole ? Conditional Use Permit Revision Request APPLICANT: T-Mobile LOCATION: 2220 Edgerton Street North DATE: November 17, 2008 INTRODUCTION Project Description Paul Harrington, representing T-Mobile, is proposing to erect a 75-foot-tall monopole for cellular telephone operations on land leased from Trinity Baptist Church located at 2220 Edgerton Street North. This monopole would have the availability for co-location in the future. T-Mobile would lease a 20- by 35-foot monopole site from Trinity Baptist Church. The applicant would place ground equipment inside an 8-foot-tall fence. The fence would also include a 6-foot-wide gate for access. The tower would be placed on the lawn on the Highway 36 side of the church, outside of the fence to the east of the ground equipment. The applicant is proposing to use the existing landscaping for screening purposes. The monopole would be constructed on the site of a previously existing monopole that was owned and operated by US West. That monopole has since been removed. Requests In order to proceed with the project the applicant is requesting the following city approvals: 1.A conditional use permit (CUP) for a monopole and related equipment in an F (Farm) district. Section 44-1327 of the city code requires a conditional use permit for communication towers in a residential district. Refer to the applicant?s letter of request and letter regarding co-location. 2.The monopole design and site plan. BACKGROUND In 1982 a sign variance for Trinity Baptist Church was approved by the city council. In 1998 a CUP was approved for an 85? monopole operated by U.S. West. The monopole was removed two years ago by Qwest, as the company is getting out of the wireless business. In the 10 years since the city council approved the original monopole, staff has received no complaints. A CUP still exists for this site to operate a monopole. This request is to revise the existing CUP. DISCUSSION Conditional Use Permit Revision Two neighbors have expressed concern about the appearance of the proposed monopole and the view from their homes. The two concerned parties live on Viking Drive East in Little Canada, to the north, and across Highway 36 from Trinity Baptist Church. The city code states that, to approve the CUP, the city must determine that it is not detrimental to any neighbor because of general unsightliness. It is difficult to argue that a monopole is attractive. However, staff does not feel that the actual impact on the neighbor?s views is substantial; especially considering the Highway 36 corridor is already within their viewsheds. The Federal Communications Commission (FCC) licenses all telecommunications systems. This licensing requires that the proposed or new telecommunications equipment not interfere with existing communications or electronics equipment. If there is interference, then the FCC requires the telecommunications company to adjust or shut down the new equipment to correct the situation. Maplewood must be careful to not limit or prohibit a proposed tower because of electronic interference. That is up to the FCC to monitor and regulate. The city may only base their decision on land use and on health, safety and welfare concerns. Design and Site Issues The tower meets the setback requirements specified in the code. Staff does not find placement problems with the proposed tower facility. Staff went to Viking Drive North in Little Canada to observe the view that the homes on the north side of the highway have. While the actual tower cannot be screened, staff does feel that additional screening should be implemented in order to shield the residences to the north from the ground equipment and the base of the tower. Staff also feels that it would be appropriate to screen the base of the tower on the east side from the playground that is located on the church grounds. Staff recommends using arborvitae shrubs in order to be consistent with existing screening. The applicant?s landscape plan shows six existing arborvitae shrubs on both sides of the proposed fenced-in area for ground equipment. When staff visited the site there were four shrubs on the west side and five shrubs on the east side. However, even with the reduced amount of shrubs staff finds that the existing screening the shrubs provide is sufficient. Other Comments Building Official If there is a prefabricated building it is required to be IBC listed. The information provided by the applicant does not include the IBC listing. This is a Minnesota State Building Code requirement and the city will not issue a building permit for the new structure without the IBC listing. The city requires a building permit for the installation of the cell phone tower. The cell phone tower must comply with all the requirements of the 2006 International Building Code. 2 A Minnesota registered structural engineer is required to review and sign off on the plans submitted. Special inspection is required for bolting and welding. Engineering Department No comments. Fire Marshall No comments. Police Department Lieutenant Kevin Rabbett of the Maplewood Police Department stated that he ?found no significant public safety related concerns? with this proposal. COMMITTEEACTION On October 28, 2008, the community design review board recommended approval of the site, landscaping and design plans with conditions. On November 6, 2008, the planning commission held a public hearing and recommended approval of the proposed CUP revision for a monopole. RECOMMENDATIONS A. Adopt the resolution approving a conditional use permit revision for the proposed 75-foot- tall telecommunications monopole and ground equipment. Approval of the conditional use permit revision is based on the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city. The director of community developmentPlanning staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This conditional use permit is conditioned upon U.S. WestT-Mobile allowing the co- location of other provider?s telecommunications equipment on the proposed tower with reasonable lease conditions. B. Approval of the site, landscaping and design plans dated March 31, 2008, for a 75-foot-tall telecommunications monopole and ground equipment on the north side of Trinity Baptist Church at 2220 Edgerton Street. Recommendation is based on the findings required by code and subject to the applicant doing the following: 3 1.Applicant shall provide additional screening to the north and east of the monopole and ground equipment subject to staff approval. 2. Repeating the review in two years if the city has not issued permits for this project. 3. All work shall follow the approved plans. Community Development staff may approve minor changes. 4 CITIZEN COMMENTS Staff surveyed the 45 property owners within 500 feet of Trinity Baptist Church for their opinions about this proposal. Of the nine replies, three had no comments, four were in favor and two objected. In Favor 1. It?s fine with us. (Seibel, 2205 Sunrise Drive) 2. I have no objections ? please proceed as appropriate. (DeVore, 2242 Hendry Place) 3. It?s fine with me. (Kreyer, 2228 Hendry Place) 4. Ok with us as long as it is not by my door. Where is it in the plans you sent? Is it by the little pond or near the church parking lot? Opposed 1. What fee will be disbursed to those of us affected? Put up an ugly tower; take down an ugly tower; put up an ugly tower? (Burns, 601 Viking Drive, Little Canada) 2. Just because it?s zoned for farm a monopole is not a horse, chicken, or cow. It?s a large ugly pole sticking out in a beautiful neighborhood ? not farms. We face south from our main windows of our home; the beauty of the cross lit at night is all I want to look at. The last pole they had was ugly from the view of our living room window. It took away from the beauty of our view. The lighting from the pole shined into our bedroom windows (we have too many lights from freeway) and we also had a lot of problems with our phones from the last pole. I do not want to look at another monopole. We are voting no to any monopoles being put up at 2220 Edgerton Street N. We face south from our living room and we saw the last pole it took away from our view all we could see was that old pole it was not a beautiful sight. The lighting for safety of the last pole and church shined into our bedrooms and living room, we already have way too many lights from the freeway and church shining over across the freeway into our home. The last pole caused a lot of problems with our phones beeping all the time. I, Mrs. Stauff, had many headaches when last pole was up when they took it down my headaches stopped. I have not had any for over a year now. We would like someday to sell our home without pole. I would rather look at the cross lit at night then a telephone. Chickens, cows, a horse, a barn would be a better sight than a monopole. We say no to monopole. (Stauff, 627 Viking Drive, Little Canada) No Comment 1. No comment. (Phoenix Residence, 645 Viking Drive, Little Canada) 2. No comment. (Brekke, 2204 Payne Avenue) 3. No comment. (Downs, 628 Viking Drive, Little Canada) 5 REFERENCE INFORMATION Site Description Existing Use: Church Surrounding Land Uses North: Highway 36 and Single Family Homes in Little Canada East: Single Family Homes South: Single Family Homes West: Single Family Homes PLANNING Land Use: Church (C) Zoning: Farm (F) Ordinance Requirements Section 44-1327 requires a CUP for a communications tower in a residential zoning district. The ordinance requires a maximum height of 75 feet; however, the height may be increased to 125 feet if the tower is designed for the co-location of another provider?s antenna. Section 44-1327(13) requires the community design review board (CDRB) to make recommendations on the plans for towers, utility, equipment or accessory buildings, site plans and proposed screening and landscaping. 6 Findings for CUP approval Section 44-1097(a) states that the city council must base approval of a CUP on nine standards for approval. Refer to the findings in the attached resolution. Section 44-1326(a) states that the city council shall consider the following when reviewing a CUP for a monopole: 1. The standards in the city code. 2. The recommendations of the planning commission and community design review board. 3. Effect of the proposed use upon the health, safety, convenience and general welfare of residents of the surrounding areas. 4. The effect on property values. 5. The effect on the proposed use in the comprehensive plan. Application Date The city received the completed application for a monopole on September 17, 2008. The initial 60- day review deadline is November 23, 2008. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary in order to complete the review of your application. Based on the meeting schedule to review this application, the revised, extended deadline for the City of Maplewood to complete the review and take action on the request will be January 15, 2009. P/sec8/2220 Edgerton N - CUP Monopole Attachments: 1. Location Map 2. Zoning Map 3. Land Use Map 4. Applicant?s letter of request including maps dated September 16, 2008 5. Applicant?s letter of monopole height and co-location provision dated August 20, 2008 6. Community design review board minutes ? October 28, 2008 7. Planning commission minutes ? November 6, 2008 8. CUP Resolution 9. Site Plans dated March 31, 2008 7 %XXEGLQIRX %XXEGLQIRX %XXEGLQIRX %XXEGLQIRX %XXEGLQIRX Community Design Review Board Attachment 6 Minutes 10-28-2008 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 28, 2008 IV.DESIGN REVIEW a. T-Mobile Telecommunications Monopole, 2220 Edgerton Street North Planner Michael Martin presented the staff report explaining the request by T- Mobile to erect a 75-foot-tall monopole for cellular telephone operations on land leased from Trinity Baptist Church, located at 2220 Edgerton Street North. Boardmember Ledvina asked for clarification regarding monopole setbacks required by code and the height of the previous monopole on this site. Mr. Martin responded that the monopole would conform to the requirements of city code. Mr. Martin also explained that the monopole previously installed on this property and now removed was 85 feet tall. Boardmember Olson asked staff to comment on the proposed condition requiring that additional screening be provided. Mr. Martin explained that additional screening is proposed to the north and east of the monopole that will be consistent with what exists on the site now. th Paul Harrington of 8000 W. 78 St., Suite 400, Minneapolis, representing the applicant T-Mobile, addressed the board saying he would have no problem with the additional screening condition. Boardmember Ledvina asked if it is possible to locate a wind turbine at the top of the tower. Mr. Harrington responded that it is not possible due to interference to the signal caused by the fans turning. Boardmember Shankar asked about the height and location of the other T- Mobile towers in the city. Mr. Harrington explained where the other towers are located and that they are all taller than this tower. Mr. Harrington explained that the city required that this tower be co-locatable in the future. Boardmember Demko asked if an easement is necessary for this tower for maintenance purposes. Mr. Harrington responded that the tower will be climbed for maintenance so no easement is necessary. Mr. Harrington said that as part of the lease agreement the church has given T-Mobile the right for ingress and egress to do maintenance on the monopole. Boardmember Olson mentioned a resident?s letter received by the city that complained of her phone beeping and headaches and asked if there is a change in technology from the old monopole to this new pole. Mr. Harrington Community Design Review Board 2 Minutes 10-28-2008 responded that the users are all licensed by the federal government and can work with local phone companies to mitigate phone problems. Boardmember Shankar asked about the color of the tower. Mr. Harrington said it would be grey and hot dip galvanized. Boardmember Ledvina moved approval of the site, landscaping and design plans dated March 31, 2008 for a 75-foot-tall telecommunications monopole and ground equipment on the north side of Trinity Baptist Church at 2220 Edgerton Street. This recommendation is based on the findings required by code and subject to the applicant doing the following: 1. Applicant shall provide additional screening to the north and east of the monopole and ground equipment subject to staff approval. 2. Repeating the review in two years if the city has not issued permits for this project. 3. All work shall follow the approved plans. Community Development staff may approve minor changes. Boardmember Shankar seconded Ayes ? all The motion passed. Planning Commission Attachment 7 Minutes of 11-06-08 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA THURSDAY, NOVEMBER 6, 2008 V. PUBLIC HEARING a. 7:05 p.m. ? T-Mobile Conditional Use Permit Planner Tom Ekstrand presented the staff report request to erect a 75- foot-tall monopole for cellular telephone operations on land leased at Trinity Baptist Church located at 2220 Edgerton Street North. Commissioner Hess noted a neighbor?s comments about phone interference from the previous monopole in that location. Mr. Hess questioned the size of the monopole?s diameter dimension as to obstructions for the neighbors and also the array and depth of the antennas. Commissioner Yarwood asked what city code states about height requirements for monopoles. Commissioner Trippler said city code requires towers to be between 75 and 125 feet. Planner Ekstrand noted that this proposal is for a 75-foot-tall tower and the previous tower at this location was 85 feet tall, but had approval to go up to 100 feet if the applicant chose to. Commissioner Yarwood asked staff about procedures for the previous conditional use permit with U. S. West for this property. Planner Ekstrand replied that the previous conditional use permit would be formally ended. Paul Harrington was present representing the applicant T-Mobile. Commissioner Martin asked Mr. Harrington if this tower would have less interference with the newer technology than the previous tower. Mr. Harrington responded that each provider is licensed individually by the F.C.C. and cell phone users do not have interference problems with each other. Mr. Harrington said that the F.C.C. requires that any interference caused has to be rectified by the provider. Mr. Harrington said they have not had any complaints in the past several years about interference with the newer technology. Planning Commission 2 Minutes of 11-06-08 Mr. Harrington responded to Commissioner Hess? previous questions regarding the proposed monopole?s dimensions. Mr. Harrington said the diameter is approximately 20 inches and tapers slightly. Mr. Harrington said the antennas are about five feet in length. The public hearing was opened to comments from the public. There were no comments; the public hearing was closed. Commissioner Trippler moved to adopt the resolution approving a conditional use permit for the proposed 75-foot-tall telecommunications monopole and ground equipment. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan approved by the city. Community Development staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This conditional use permit is conditioned upon T-Mobile allowing the co-location of other providers? telecommunications equipment on the proposed tower with reasonable lease conditions. Seconded by Commissioner Hess Ayes ? Boeser, Desai, Fischer, Hess, Martin, Pearson, Trippler Nay ? Yarwood The motion passed. Commissioner Yarwood said he voted nay because, even though he does not think this is an unreasonable request, he does not think it meets the standard of current city code. Attachment 8 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Paul Harrington of T-Mobile applied for a conditional use permit revision to install a 75-foot-tall telecommunications monopole and related equipment. WHEREAS, this permit applies to 2220 Edgerton Street. The legal description is: EX S 604 13/100 FT THE W 429 FT OF SW 1/4 OF SE 1/4 (SUBJ TO HWY AND ST) IN SEC 8 TN 29 RN 22 WHEREAS, the history of this conditional use permit is as follows: 1. On November 6, 2008, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit. 2. On _______________, 2008, the city council discussed the proposed conditional use permit revision. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above-described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Revision is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. All construction shall follow the site plan approved by the city. The director of community developmentPlanning staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This conditional use permit is conditioned upon U.S. WestT-Mobile allowing the co-location of other provider?s telecommunications equipment on the proposed tower with reasonable lease conditions. The Maplewood City Council __________ this resolution on __________________, 2008. Agenda Item L3 AGENDAREPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Acting Public Works Director SUBJECT: White Bear Avenue Improvements, City Project 08-13 1) Resolution Accepting Report, Authorizing Plans and Specifications and Calling for Public Hearing 2) Approve Cost-Share Agreement with Ramsey County DATE: November 17, 2008 INTRODUCTION The feasibility study for the White Bear Avenue Improvements has been completed by the city?s consultant, Kimley Horn and Associates. An executive summary of the improvements is attached. The study includes information on the proposed improvements, proposed financing, and probable assessments. The city council will consider accepting the feasibility study, authorizing the preparation of plans and specifications, and ordering a public hearing. The council will also consider approving a cost-share agreement with Ramsey County. BACKGROUND The city council authorized funds for the consultant to prepare the feasibility report at the council meeting on August 25, 2008. In 2001, the Maplewood Mall Area Transportation Study identified the White Bear Avenue corridor between Radatz Avenue and Buerkle Road as the most congested and critical segment of roadway in the Maplewood Mall area. Ramsey County and Maplewood entered into a joint- powers agreement to conduct a corridor study to identify the scope of needed improvements. The report at that time found that volumes on White Bear Avenue at I-694 were at 41,500 vehicles per day which exceeds the projections for traffic on the roadway by a factor of two. The average speed along the corridor was found to be only 8.6 miles per hour. A 2% rate of growth for traffic is expected for the coming years, and without improvements, the delays will continue to increase. Two major improvements are needed in the corridor. The first being a major infrastructure improvement to widen White Bear Avenue to a six lane divided roadway with turn lanes and upgraded intersection designs, which is within the city?s capital improvement plan for 2010 construction. Ramsey County and Maplewood secured federal funding for this work in an amount which currently totals just over $7.4 million. This corridor was chosen as the top project in the reliever category of Surface Transportation Program funding. The second improvement is upgrading the interchange where White Bear Avenue intersects I- 694. This project would likely occur in the coming years after the major infrastructure upgrades are completed on White Bear Avenue. Projections place this improvement in the realm of $25- 30 million depending on right of way and design issues. Agenda Item L3 The completed feasibility report addresses the infrastructure related improvements to White Bear Avenue from County Road D to Radatz Avenue in addition to a portion of County Road D west of White Bear Avenue. The intersection of County Road D and Southlawn Drive is included in the feasibility report because improvements to this intersection and approaches are warranted and would include a traffic signal. This would also allow for better project phasing once the major White Bear Avenue corridor improvements begin. Federal funds would cover a majority of the improvement costs, with Ramsey County contributing a substantial amount, and Maplewood contributing a minor share. Costs, financing, and schedules are outlined in the feasibility study. Upon accepting the feasibility study, authorization for the consultant to prepare plans and specifications and calling for a public hearing is recommended. The public hearing would be held as a special meeting on Monday, December 15, 2008 at 7:00 p.m. in Council Chambers. The most recent open house meeting for the project was held on November 6, 2008 from 4:00 p.m. to 6:00 p.m. at the Maplewood Community Center. Over 1,500 people received a mailing for this meeting but mostly commercial property owners, proposed for special assessments, attended the open-house. Information regarding project costs and assessments, preliminary design, schedule, and ROW needs were available. Also, in order to advance the project the city needs to enter into a cost-share agreement with Ramsey County to allow Maplewood to hire the consultant to begin the final design. Maplewood would be fully reimbursed by the County as outlined in the attached cost-share agreement. BUDGET The total project budget as reported in the feasibility study is $16,711,000. The city?s capital improvement program projected $3,550,000 as Maplewood?s contribution towards total project costs. The proposed amount identified in the feasibility study as Maplewood?s contribution is $3,374,000. The financing source breakdown reflects possible phasing of the project with the County Road D and Southlawn intersection and approaches being completed in 2009 and White Bear Avenue improvements starting in 2010. It is recommended that council approve the preliminary budget below and authorize the city?s consultant engineer, Kimley Horn and Associates, to begin the preparation of the plans and specifications. The White Bear Avenue Improvements, Maplewood City Project 08-13 and Ramsey County Project P-3202, are proposed to be financed through various County and City funding sources. The following is a summary of the preliminary financing plan for the overall project. Financing Source Amount CSAH Funds $ 5,582,000 Federal STP Funds $ 7,400,000 MSA Bonds $ 1,131,525 Special Assessments $ 1,738,475 SPRWS Funds $ 355,000 Maplewood SPRWS WAC Funds $ 355,000 Sanitary Sewer Utility $ 149,000 Total $ 16,711,000 Agenda Item L3 The total proposed Maplewood funding allocated to the project is as follows: Financing Source Amount MSA Bonds $ 1,131,525 Special Assessments $ 1,738,475 Maplewood SPRWS WAC Funds $ 355,000 Sanitary Sewer Utility $ 149,000 Total $ 3,374,000 Maplewood?s share of the overall project cost is, therefore, approximately 20 percent. Additional negotiations are needed with SPRWS to confirm their participation in the water main replacement work included as a part of the project, in addition to negotiating a contribution from Ramsey County towards water main replacement. This feasibility study and report assumes that SPRWS will fund 50% of the cost of the water main replacement work. RECOMMENDATION It is recommended that the city council approve the attached resolution accepting the report, authorizing the preparation of plans and specifications, and calling for a public hearing for 7:00 p.m. on Monday, December 15th, and also approve the cost-share agreement with Ramsey County. Attachments: 1. Resolution 2. Location Map 3. Executive Summary 4. RAMCO Cost-Share Agreement Agenda Item L3 Attachment 1 RESOLUTION ACCEPTING REPORT, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted August 25th, 2008, a report has been prepared by the city engineering division with reference to the improvement of White th Bear Avenue, City Project 08-13, and this report was received by the council on November 24, 2008, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $16,711,000. 2. The city?s consultant, Kimley Horn and Associates, is the designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The finance director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A project budget of $3,374,000 shall be established as Maplewood?s share of total project costs. The proposed financing plan is as follows: Financing Source Amount MSA Bonds $ 1,131,525 Special Assessments $ 1,738,475 Maplewood SPRWS WAC Funds $ 355,000 Sanitary Sewer Utility $ 149,000 Total $ 3,374,000 4. A public hearing shall be held on such proposed improvement on the 15th day of December, 2008 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Agenda Item L3 Attachment 2 Agenda Item L3 Attachment 3 CITY OF MAPLEWOOD WHITE BEAR AVENUE IMPROVEMENTS (COUNTY ROAD D TO RADATZ AVENUE) MAPLEWOOD CITY PROJECT 08-13 RAMSEY COUNTY PROJECT P-3202 EXECUTIVE SUMMARY This feasibility study and report has been prepared for the White Bear Avenue Improvements, Maplewood City Project 08-13, and Ramsey County Project P-3202. The project includes the reconstruction of White Bear Avenue between County Road D and Radatz Avenue, and County Road D from Southlawn Drive to White Bear Avenue. The proposed improvements include the following: Reconstruction and widening of approximately 3,600 feet of White Bear Avenue from north of County Road D to north of Radatz Avenue. White Bear Avenue will be widened from 4-lanes to 6-lanes with a concrete pavement section. Reconstruction of approximately 2,500 feet of County Road D between White Bear Avenue and Southlawn Drive. County Road D will be reconstructed to a 4-lane divided section with bituminous pavement. Traffic signal replacement and the construction of turn lane improvements at the intersections of White Bear Avenue and County Road D, Woodlyn Avenue, Lydia Avenue, and Beam Avenue. This includes improvements to the roadway approaches at each of these intersections. New traffic signal construction on County Road D at the Southlawn Drive and Maplewood Mall entrance roadway intersections. Storm sewer improvements along the segments of White Bear Avenue and County Road D that are being reconstructed. Water main and sanitary sewer improvements along the segments of White Bear Avenue and County Road D that are being reconstructed. We have assumed that this includes minor repair work for the sanitary sewer and the complete replacement of the water main along White Bear Avenue. The construction of a segment of the Lake Links Regional Trail between Southlawn Drive/Legacy Parkway and Ariel Street/County Road D. The estimated costs for the proposed improvements are detailed below. These costs include a 10% construction cost contingency and a 25% allowance for indirect costs. Proposed Improvement Estimated Cost Street Improvements $ 11,307,000 Storm Sewer Improvements $ 1,150,000 Sanitary Sewer Improvements $ 149,000 Water Main Improvements $ 710,000 Lake Links Regional Trail Improvements $ 395,000 Right of Way/Easement Acquisition $ 3,000,000 Total Estimated Project Cost $ 16,711,000 Agenda Item L3 Attachment 3 The improvements are proposed to be financed through a combination of Federal STP Funds, County State Aid Highway (CSAH) funds, special assessments to benefiting properties, Municipal State Aid (MSA) funds, St. Paul Regional Water Services (SPRWS) funds, SPRWS WAC funds, and other City of Maplewood funds. The following is a summary of the estimated funding amounts from each of the proposed financing sources. Financing Source Amount CSAH $ 5,582,000 Federal STP Funds $ 7,400,000 MSA Bonds $ 1,131,525 Special Assessments $ 1,738,475 SPRWS Funds $ 355,000 Maplewood SPRWS WAC Funds $ 355,000 Sanitary Sewer Utility $ 149,000 Total $ 16,711,000 The total City of Maplewood funding allocated to the project is as follows: Financing Source Amount MSA Bonds $ 1,131,525 Special Assessments $ 1,738,475 Maplewood SPRWS WAC Funds $ 355,000 Sanitary Sewer Utility $ 149,000 Total $ 3,374,000 Maplewood?s share of the overall project cost is, therefore, approximately 20 percent. The following is a proposed preliminary schedule for the project. Maplewood City Council Receives Feasibility Report November 24, 2008 Maplewood Public Hearing/Authorize Plans & Specs December 15, 2008 Right of Way/Easement Acquisition Dec. 2008 - Feb. 2010 Final Design Dec. 2008 - Feb. 2010 Start Construction April 2010 Construction Complete 2010/2011 Based upon the analysis completed as a part of this report, the proposed White Bear Avenue Improvements, Maplewood City Project 08-13, Ramsey County Project P-3202, are feasible, necessary, and cost effective. Agenda Item L3 Attachment 4 Agreement PW 2008-16 COST SHARING AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE RECONSTRUCTION WHITE BEAR AVENUE (RAMSEY C.S.A.H. 65) FROM COUNTY ROAD D TO RADATZ AVENUE S.P. 62-665-45 and S.P. 138-020-31 This Agreement is between Ramsey County (?County") and the City of Maplewood (?City?). WHEREAS, the City, in cooperation with the County, desires to design and reconstruct White Bear Avenue from County Road D to Radatz Avenue (?Project?); and WHEREAS, this road segment is located within the City of Maplewood; and WHEREAS, Ramsey County has jurisdiction over White Bear Avenue (Ramsey C.S.A.H. 65) in the City of Maplewood; and WHEREAS, the City and County have determined that a cooperative effort is desirable for the public hearing and feasibility study and the professional final design services for the Project; and WHEREAS, the Project includes, in addition to other things, concrete paving, concrete curb and gutter, storm sewer, concrete sidewalk construction, traffic signal systems, soil borings, watermain, and utility adjustments; and WHEREAS, CSAH funding has been identified for a public hearing and feasibility study and the professional final design services for the Project, to the extent the County is responsible for the cost of these services; and WHEREAS, the City has obtained a proposal from Kimley-Horn and Associates, Inc. (?Consultant?) for conducting a Public Hearing and preparation of a feasibility study for the Project in an amount not to exceed $29,700.00; and WHEREAS, the City has obtained a proposal from the Consultant for professional final design services for the Project in an amount not to exceed $760,015.00; and WHEREAS, Project management and construction costs for the Project will be shared by the County and the City as determined in a cost share agreement to be executed when final design of the Project is completed. 1 of 4 PW 2008-16 Agenda Item L3 Attachment 4 NOW, THEREFORE, IT IS AGREED: 1.The Whereas recitals set forth in this Agreement are hereby made a part of this Agreement as if set out in full. 2.The City and the Consultant will conduct a public hearing and feasibility study and will prepare the final design which will include plans, specifications, and cost estimates for the Project. 3.The County shall take bids, award the contract for construction, and perform the construction administration and inspection. 4.The County shall acquire all rights of way and easements required for the construction of the Project. The County shall provide all compensation to property owners for acquired rights of way and easements. In the event the City requests work not within the original plans, the City will be responsible for costs for any additional rights of way required. 5.All County road rights of way and temporary easements will be in the name of the County, and parking and other regulations will be controlled by the County. Any rights of way which cannot be negotiated will be acquired through eminent domain proceedings by the County. 6.The City will compensate the Consultant for services related to the public hearing and feasibility study in an amount not to exceed $29,700.00. The County will be responsible for 25% of the cost of this phase of the Project and the City will be responsible for 75%. The County?s share is estimated to be $7,425.00 and will be paid upon submission by the City of a properly documented invoice. 7.The City will compensate the Consultant for final design services in an amount not to exceed $760,015.00. The County will reimburse the City for all payments made for these services upon submission by the City of a properly documented invoice. Upon execution of a construction cost sharing agreement the City and other entities participating in the Project will reimburse the County for their share of these final design services, which shares will be based upon the low bid. 8.The City and County shall indemnify, defend and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney?s fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents or employees, in the execution, performance, or failure to adequately perform the indemnifying party?s obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. 9.Notices. Whenever it shall be required or permitted by this Agreement that notice or demand be given or served by either party to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses hereinafter set forth by 2 of 4 PW 2008-16 Agenda Item L3 Attachment 4 certified mail. Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto for such mail purposes are as follows, until written notice of such address has been given: As to the City: City Manager City of Maplewood 1830 County Road B East Maplewood, MN 55109 As to the County: Public Works Director Ramsey County Public Works Facility 1425 Paul Kirkwold Drive Arden Hills, MN 55112 10.This Agreement shall remain in full force and effect until December 31, 2011. 3 of 4 PW 2008-16 Agenda Item L3 Attachment 4 RAMSEY COUNTY CITY OF MAPLEWOOD By________________________________ Chair Board of County Commissioners By ________________________________ Attest:_____________________________Its ___________________________ Chief Clerk-County Board By ________________________________ Date_____________________________ Approved as to Form: Its __________________________ _________________________________ Assistant County Attorney Date: _______________________________ _________________________________ Recommended for Approval: __________________________________ Kenneth G. Haider, P.E. Public Works Director and County Engineer 4 of 4 PW 2008-16 Agenda Item L4 AGENDA NO. L-5_ AGENDA REPORT To: City Manager From: Finance Director Date: November 18, 2008 Re: Resolution for Adoption of Citizen Services Rates for 2009 BACKGROUND Attached is a schedule of current and proposed license, permit and registration charges for 2007 ? 2009. Rates for 2009 reflect an increase, generally of 3% over the rates for 2008. In past years, staff has used the Consumer Price Index (CPI) as an indicator of the increase in costs of providing city services.Recent CPI figures indicate this increase to be approximately 5.5%. Staff is suggesting another index may be more useful as a guide to the changes in costs of providing city services. This is the Implicit Price Deflator for State and Local Governments (IPD-SLG). This index is published by the Department of Commerce, Bureau of Economic Analysis and indicates an increase of 6.7%. The attached material provides some background on this index and also includes a chart showing the relationship between the CPI and the IPD-SLG. This chart shows that over the years, they have varied but one does not, as a rule, consistently exceed the other. This explanation of the IPD-SLG will continue to be referenced in later discussions of rates and fees throughout the city. Given this discussion of the Implicit Price Deflator, why does Citizen Services request an increase of only 3%? Department expenditures are expected to increase by 3% for 2009 and changes in transaction volume are not expected to differ significantly between 2008 and 2009. Additionally, many of the state and local government expenditures with the most volatile costs deal with fuel and utility costs, not significant to the Citizen?s Services department. RECOMMENDATION Staff requests approval of the attached resolution approving the attached schedule of current and proposed license, permit and registration charges for 2007 ? 2009 setting the rates for 2009. RESOLUTION ADOPTION OF THE 2009 CITIZEN SERVICES RATES WHERAS, the City of Maplewood has established citizen services rates, and WHEREAS, city staff has reviewed the citizen services rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated citizen services rates shall become effective beginning January 1, 2009. 2. The updated citizen services rates are approved for all related citizen services charges received on or after January 1, 2009. 3. The updated citizen services rates shall become effective beginning January 1, 2009. 4. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. Exhibit A Page 1 of 3 CITIZEN SERVICES DEPARTMEN T License, Permit, and Registration Charges 200720082009 FeeFeeFee LICENSES $545$562$579 Adult Use & Sexually-Oriented Business Alarm System License - Business & Residential535557 365377388 Amusement ParkLicense Auctioneer License101104107 Cat License - fee for two years202122 - Fee is reduced by $3 if the animal is spayed or neutered - Fee is reduced an additional $2 if the license is purchased by a senior citizen.) Cigarette and Tobacco License9295125 Coin Operated Amusement Device Base Fee151515 (maximun is $15 under state law) Per Device151515 (maximum is $15 per device under state law) Courtesy Bench License 1st Bench656769 Additional Benches394041 Currency Exchange License335346356 Dog License - fee for two years 202122 - Fee is reduced by $3 if the animal is spayed or neutered - Fee is reduced an additional $2 if the license is purchased by a senior citizen.) Food Establishment License633653673 Seasonal (6 months or less)317327337 Deli633653673 Catering Food Vehicle - 1st Vehicle121125129 - Each Additional Vehicle838689 - Fleet327337347 Itinerant Food Establishment - 1st Day727476 - Each Add'l Day252525 Nonperishable Food Vehicle - 1st Vehicle727476 - Each Add'l Vehicle444546 - Fleet166171176 Potentially Haz. Food Vehicle - 1st Vehicle171176181 - Each Add'l Vehicle838689 - Fleet489505520 Special Food Handling Establishment97100103 Exhibit A Page 2 of 3 CITIZEN SERVICES DEPARTMEN T License, Permit, and Registration Charges 200720082009 FeeFeeFee Gasoline Station License - 1st Pump172178183 - Each Additional Pump151515 Golf Course License310320330 Home Occupations - Renewal596163 Kennel License (Small) - Cat & Dog - New License808385 - Renewal License434445 Lawful Gambiling License - No Fee000 Liquor License - Investigation Fee: - In state500500500 (Maximum under state law is $500 effective with 2004 fee.) - Out of state - up to $1,000N/AN/AN/A Lodging Establishments: - 1 - 15 Units116120124 - 16 - 35 Units159164169 - 36 - 100 Units293302311 - Over 100 Units335346356 Motor Vehicle Repair License152157162 Pawn Shop9,6129,92010,218 Personal Service - Business Premise - New681703724 - Renewal243251259 Personal Service- Individual - Investigation Fee127131135 - License Fee210217224 Refuse Hauler License121125129 Second Hand Dealer License345356367 Swimming Pool License - Commercial - Indoor111115118 - Outdoor111115118 - Combined152157162 Tattoo Business License300300309 Taxicab License - Base Charge767880 - Each Driver252627 Theater License - Indoor219226233 - Outdoor537554571 Trailer & Motor Vehicle Rental License - 1st Five Trailers444546 - Each Additional License131313 Exhibit A Page 3 of 3 CITIZEN SERVICES DEPARTMEN T License, Permit, and Registration Charges 200720082009 FeeFeeFee Used Car Dealer License313323333 PERMITS 3.2 Beer Permit - Temporary - Per Day515355 Alarm Installation Permit535557 Block Party Permit - There is no fee for this permit000 Christmas Tree Lot Permit217224231 Circus/Carnival /Carnival Rides Permit359370381 Fireworks Sales Permit97100103 Food Sales - Temporary - Per Day515355 Food Sales - 06/01-10/05 - Flea Market327336 Large Assembly Permit - Per Day - 500 to 1,000 Participants250258 - 1,001 to 2,500 Participants500515 - 2,501 to 3,500 Participants750773 - 3,501 and over Participants1,0001,030 Lawful Gambling Permit - Temporary - Per Day545658 (Fee set by ordinance adopted 9-10-90.) Liquor License - Temporary On-Sale - Per Day192198204 Noise Control Waiver Request1515 One-Time Event200225 Parade Permit100103 Sell Merchandise from a Vehicle - Up to 5 Days2627 - Year103106 Tent - Temporary Location5052 REGISTRATION Business Registration LicenseN/A4040 Minnesota 2020 -- Taking the Spin out of Inflation EstimatesPage 1of 4 Sitemap|Con 6HDUFK HOME | ABOUT US | ISSUES THAT MATTER | STAY INFORMED | MULTIMEDIA | CONTRIBUTE Economic DevelopmentEducationHealth CareTransportationMessageJournalViews Tuesday, November 18, 2008 Taking the Spin out of Inflation Estimates By Jeff Van Wychen Minnesota 2020 Fellow jeff.vanwychen@mn2020.org ShareThis Whether it's a family or a Fortune 500 company, we all recognize that inflation drives costs up. Government is no different. In assessing the impact of inflation upon state and local governments, Minnesota 2020 uses an inflation index known as the implicit price deflator for state and local government purchases (referred to hereafter as the S&L IPD). When most people think of inflation, the Consumer Price Index (CPI) usually comes to mind. That's natural, considering that the CPI measures inflation for market basket of goods purchased by the typical household consumer. This market basket consists of things like housing, food, health care, transportation costs, et cetera. However, the "market basket of goods" purchased by state and local governments is driven largely by labor costs and is significantly different from the purchases of the typical household. That's where the S&L IPD comes in. The S&L IPD measures inflation for the types of goods purchased by state and local governments just as the CPI measures inflation for the types of goods purchased by the typical household. ned for ordinary consumer purchases (i.e It makes no sense to apply an inflation measure desig. state and local governments, just as it makes no sense to apply an inflation measure desined gf and local governments (i.e., the S&L IPD) to the typical household. To apply an inflation index s the CPI to a set of purchases for which it was not designed will only produce nonsensical and Minnesota 2020 -- Taking the Spin out of Inflation EstimatesPage 2of 4 meaningless outcomes. There is broad agreement across the ideological spectrum on the use of the S&L IPD as the app measure of inflation for state and local government purchases. For example, in each of last several legislative sessions, Governor Pawlenty has submitted levy proposals to the legislature designed to limit county and city budgets. In each of these proposa Governor chose the S&L IPD, not the CPI, as the measure of inflation. In an interview of Minnesota Public Radio, Pawlenty's then- Senior Policy Advisor, and now Econ Development Commissioner, Dan McElroy stated "I would urge people not to use the consumer index to judge the cost of government. There's a more complicated measure of inflation called t implicit price deflator for state and local government services [i.e., the S&L IPD]." McElroy wen note, "School districts and local units of government don't buy the same thins that households g They don't have quite the same pressure on food costs and on a variety of other things and so t have their own measure of inflation..." In 2005, the legislature adopted the "supplemental truth-in-taxation" law which enables local governments to include additional explanatory information along with their truth-in-taxation ma This law specifically requires local overnments to use the S&L IPD, not the CPI, as the measur ge inflation when preparing supplemental "truth-in-taxation" information. When this measure was considered in the House Tax Committee, every member voted in favor, includin then Committ ge and current Taxpayers' League President Phil Krinkie. There are few issues upon which the Pawlenty administration, conservative legislators, the Tax p League president, and Minnesota 2020 agree, but there is at least one: the S&L IPD is the appr o measure of inflation for state and local government purchases. The use of the S&L IPD as the preferred measure of inflation for state overnment has been ec gh the Minnesota Council of Economic Advisors, a non-partisan group of economists which provide s expertise to state government. As noted in the November 2006 state budet forecast from the g Minnesota Department of Finance: The Council continues to believe that proectin future expenditures without makin any jgga for inflation except where required under current law understates the severity of the finan problems the state will face in future biennia. Council members also noted that use of th e understates the effect of inflation on the cost of providin state overnment services. Th gge suggested that the price deflator for state and local government services [i.e., the S&L IP D the appropriate price index to use. [emphasis added] It should also be noted that the House Research Department and the Office of Senate Council, R and Fiscal Analysis-two non-partisan offices that provide analysis to the two chambers of the le g generally use the S&L IPD, not the CPI, when assessin the impact of inflation upon state and l go government finances. Some have incorrectly asserted that the difference between the CPI and the S&L IPD is driven b called "government inefficiency." The difference between the two inflation measures is driven b differences in the type of goods purchased by state and local governments versus the ordinary consumer, not by the level of government efficiency. Other detractors have argued that (1) the S&L IPD is always hiher than the CPI and (2) the S g& used by progressives as a means of overstating the impact of inflation on overnment purchase g first assertion is conditionally true and the second is false. Minnesota 2020 -- Taking the Spin out of Inflation EstimatesPage 3of 4 Inflation as measured by the S&L IPD is currently higher than inflation as measured by the CPI, has not always been the case. The raph below shows the difference between the annual rate go inflation as measured by the S&L IPD and the CPI since 1977. The annual inflation rates beyon d are based upon estimates from the most recent state budget forecast. From 1977 to 1981, inflation as measured by S&L IPD was actually lower than inflation as mea s the CPI. From 1982 to 1987, the reverse was true. For most of the next decade (1988 to 199 7 inflation based on S&L IPD was again lower than inflation based on the CPI. Since 1998, inflati o on S&L IPD has been higher than inflation based on the CPI. During the 1990s, I was a policy analyst for various groups of local governments. During most years, it would have been to the advantage of local governments to use the CPI as the measur e inflation instead of the S&L IPD, since that would have reduced the inflation-adustedrowth in jg government expenditures, thereby making local governments appear more frual to leislators gg public. However, that is not what I did. Reasonable policy analysts-including not only myself, but non- legislative staff-used the S&L IPD because that is the best measure of inflation for state and loc a government purchases. The assertion that those involved in policy discourse cherry-pick the in f measure they use in the service of "special interests" is false. Common sense dictates that inflation adjustments be based upon an inflation index appropriate subject at hand. Throughout recent history, responsible policy analysts of all ideological persua have used the S&L IPD as the best measure of inflation for state and local overnments. Minne g 2020 will continue this practice. Share your Comments Privacy Statement | Home| About Us| Issues that Matter| Stay Informed| Multimedia| Contribute RSS Feeds | Mobile Alerts | Contribute | Share | Contact | Sitemap | U.S. Department of Commerce. Bureau of Economic AnalysisPage 1of 1 Bureau of Economic Analysis National Income and Product Accounts Table Table 1.1.9. Implicit Price Deflators for Gross Domestic Product [Index numbers, 2000=100] Seasonally adjusted Today is: 11/18/2008 Last Revised on October 30, 2008 Next Release Date November 25, 2008 Line 2007 2007 2007 2007 2008 2008 2008 IVIII IIIIIIIII 1 Gross domestic product118.956119.547119.997120.743121.508121.890123.116 2Personal consumption expenditures116.197117.241117.964119.215120.277121.539123.147 3 Durable goods87.72087.36786.94186.60086.58486.24086.113 4 Nondurable goods116.021117.825118.675121.085123.053125.014128.127 5 Services123.194124.212125.173126.248127.128128.445129.725 6Gross private domestic investment117.924117.791117.691117.462117.174117.564118.045 7 Fixed investment118.012117.946117.835118.188118.116118.352119.186 8 Nonresidential108.654108.729108.556109.010109.173109.784110.907 9 Structures156.853157.160157.384159.129160.172161.486164.316 10 Equipment and software94.98094.99494.71294.79794.69995.09995.694 11 Residential139.197138.730138.803138.780137.878136.665136.241 12 Change in private inventories--------------------- 13Net exports of goods and services--------------------- 14 Exports114.480115.963116.962118.735121.337124.498126.431 15 Goods113.154114.551115.336117.035119.864123.403124.944 16 Services117.636119.323120.825122.771124.847127.124130.000 17 Imports115.520119.058121.208124.915128.730137.144140.214 18 Goods113.569117.102119.287123.392127.441136.403139.646 19 Services125.930129.468131.412132.861135.364140.727142.829 20Government consumption expenditures and 130.695132.374133.482135.159137.223139.573141.059 gross investment 21 Federal128.848130.027130.331131.057132.867134.540135.399 22 National defense130.312131.683132.213133.217134.885136.946137.945 23 Nondefense126.067126.868126.718126.883128.984129.865130.429 24 State and local131.818133.794135.388137.638139.854142.619144.497 Addendum: 25 Gross national product118.952119.542119.990120.737121.495121.876--- Agenda Item L6 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Acting Public Works Director SUBJECT: Resolution for Adoption of 2009 Assessment Rates, Public Works Permit Fees, and Park Availability Charges DATE: November 18, 2008 INTRODUCTION The Public Works Department is proposing revisions to the permit fees and assessment rates along with an increase in the park availability charges. The city council will consider approving the attached resolution for adoption of the 2009 assessment rates, permit fees, and park availability charges (PAC). BACKGROUND Each year the Public Works Department analyzes assessment rates and Public Works permit fees and recommends adjustments in order to keep up with inflation and the increase in the cost of construction; also taking into account the general goal of the council to have benefiting properties on public improvement projects pay special assessments that trend closer to a 50-50 split. DISCUSSION Assessment rates and direct user improvement rates are proposed to increase 10%. Currently assessments finance approximately 30% of improvement project costs. With an increase in rates approximately 35% to 40% is expected to be covered. A goal of raising the rates to achieve a 50-50 cost split (50% cost contribution by benefiting properties through special assessments) over the next few years is being pursued, and provides funding from those properties that realize the actual benefit of the improvement. The construction cost index was also used in reviewing the proposed adjustments and the current year annual rate of escalation for the index is 6.3%. The 10% increase is suggested in keeping with the goal for achieving a 50-50 cost split. As the special assessment funding increases towards the 50-50 split through increases to standard assessments, funding from other sources such as the general tax levy can be reduced accordingly. As a basis for reviewing Public Works permit fee increases, the inflation rate is reviewed, which is currently at 4.94%. In addition the more accurate implicit price deflator is reviewed, which is currently at 6.2%. This more accurately accounts for the effects of inflation for government entities. Therefore a 5% increase to public works permit fees is proposed in order to account for the effects of inflation. This 5% increase is also proposed to the park availability charge. Investment in parks and new trails connecting parks provides a quality of life component for Maplewood citizens. The standard SAC and WAC fees paid upon new sanitary sewer and water service connections are proposed at $2,000 and $236 respectively. The SAC charge is set and regulated by Metropolitan Council Environmental Services (MCES). Upon a new sewer connection, a fee is collected by the city which is then distributed to MCES. Agenda Item L6 Below is a table of current (2008) and proposed (2009) rates and assessments. Attached is a table showing the proposed 2009 Public Works Permit Fees. It is recommended that the 2009 rates take effect on January 1, 2009. In addition, it is recommended that these fees continue to be reviewed annually with a recommendation brought before the city council for consideration. Street Improvement Assessments2009(10% Increase) 2008 $6000 1. Complete street reconstruction: $5460 $4500 2. Partial reconstruction/unit: $4070 $3140 3. Bituminous surface replacement/unit: $2850 $2230 4. Mill & overlay/unit: $2030 Other Improvement Rates 2009 (10% Increase) 2008 $ 990 5. Storm drainage/unit: $ 900 $3600 6. Cash connect charge - water: $3270 $1360 7. Water service w/new main construction: $1240 $1690 8. Water service w/tap to existing main: $1540 $3600 9. Cash connect charge - sewer: $3270 $1360 10. Sewer service w/new main construction $1240 $2560 11. Sewer service w/tap to existing main: $2330 Public Works Permit Fees (5% Increase) See attached fee lists Park Availability Charge (PAC)2009(5% Increase) 2008 $3540 1. Single Family Dwelling $3370 $5620 2. Duplex $5350 $2810 3. Townhome $2670 $2810 4. Apartments (3-4 Units) $2670 $1980 5. Apartments (5+ Units) $1880 $2600 6. Mobile Homes $2480 $1140 7. Senior Citizen Apartment (1BR UNIT) $1090 $2080 8. Senior Citizen Apartment (2BR UNIT) $1980 9% of market value of property 9. Commercial Properties RECOMMENDATION It is recommended that the city council approve the attached Resolution for Adoption of the 2009 Assessment Rates, Public Works Permit Fees, and Park Availability Charges. Attachments: 1. Resolution 2. Public Works 2009 Permit Fee Schedule 3. SAC WAC PAC Fee Schedule Agenda Item L6 Attachment 1 RESOLUTION ADOPTION OF THE 2009 ASSESSMENT RATES, PUBLIC WORKS PERMIT FEES, AND PARK AVAILABILITY CHARGES WHEREAS, the City of Maplewood has established assessment rates, permit fees, and park availability charges, and WHEREAS, city staff has reviewed the assessment rates, permit fees, and park availability charges. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated assessment and improvement rates shall become effective beginning January 1,2009. 2. The updated public works fees are approved for all related permit applications received on or after January 1, 2009. 3. The updated park availability charge shall become effective beginning January 1,2009. 4. The rates shown will be reviewed by staff on an annual basis with recommendations for revision brought to the city council for consideration. Agenda Item L6 Attachment 2 Public Works Permit Fees - 2009 Date of Revision: 11-12-08, MWT 2008 2009 Sewer Service Connection Permit Residential: $93.00 $98.00 Multi-Family/Commercial/Industrial: $107.00 $113.00 Repair: $35.00 $37.00 Private Storm Sewer and Utility Main Permit Storm: Private Storm Sewer Main Base Fee: $104.00 $110.00 Connections to existing system, (public): $59.00 $62.00 Connections to existing system, (private): $25.00 $27.00 New Storm Structures, (public): $59.00 $62.00 New Storm Structures, (private): $14.00 $15.00 Open Cut of Public Street: $59.00 $62.00 Sanitary: Private Sanitary Sewer Main Base Fee: $104.00 $110.00 Connections to existing system, (public): $59.00 $62.00 Connections to existing system, (private): $49.00 $52.00 New Sanitary Structures, (public): $59.00 $62.00 New Sanitary Structures, (private): $49.00 $52.00 Open Cut of Public Street:* $59.00 $62.00 * Upon adoption of ROW Ordinance and associated fee schedule, this charge will be discontinued Driveway Construction Permit Permit: $24.00 $26.00 Grading Permit Plan Review Fee: <= 50 C.Y. No Fee No Fee 51 to 100 C.Y. $33.00 $35.00 101 to 1000 C.Y. $52.00 $55.00 1001 to 10,000 C.Y. $68.00 $72.00 10,0001 to 100,000 C.Y.: First 10,000 C.Y. $68.00 $72.00 plus each additional 10,000 C.Y. $33.00 $35.00 100,001 to 200,000 C.Y.: First 100,000 C.Y. $365.00 $384.00 plus each additional 10,000 C.Y. $19.00 $20.00 200,000 C.Y. or More: First 200,000 C.Y. $543.00 $571.00 plus each additional 10,000 C.Y. $12.00 $13.00 Grading Permit Fee: <= 50 C.Y. $33.00 $35.00 51 to 100 C.Y. $52.00 $55.00 101 to 1000 C.Y. First 100 C.Y. $52.00 $55.00 plus each additional 100 C.Y. $26.00 $28.00 1001 to 10,000 C.Y. First 1000 C.Y. $264.00 $278.00 plus each additional 1000 C.Y. $21.00 $23.00 10,001 to 100,000 C.Y.: First 10,000 C.Y. $438.00 $460.00 plus each additional 10,000 C.Y. $91.00 $96.00 100,001 C.Y. or More: First 100,000 C.Y. $1,239.00 $1,301.00 plus each additional 10,000 C.Y. $52.00 $55.00 Water Availability Charge WAC $224.00 $236.00 Additional Charges All other services requiring additional staff time* $52.00 $54.00 * Services requiring extensive staff time beyond what is considered reasonable for inspections or other services will be charged $54.00 per hour 11/13/2008p/works/eng/lib/ Permit Fees 2009 Agenda Item L6 Attachment 3 AGENDA NO. L7_ AGENDA REPORT To: City Manager From: Finance Director Date: November 18, 2008 Re: Resolution for Adoption of Ambulance Rates for 2009 BACKGROUND Ambulance rates have been increased over the past several years, most notably with a 21% increase for 2008. The Medicare law that became effective in 2002 has resulted in decreasing collection rates from 85% in 2000 to 53% in 2006, the most recently completed collection period. The last property tax subsidy to the Ambulance Fund was in 2005. The Medicare law limits allowed rates as follows: 2007 2008 Basic life support $312.38 $324.49 Advanced life support 1 370.95 385.34 Advanced life support 2 536.90 557.72 Charge per mile 6.25 6.55 The City?s established rates for 2008 are as follows: Non-transport $ 505.00 Basic life support 1,330.00 Advanced life support 1 1,750.00 Advanced life support 2 1,930.00 Charge per mile 17.30 Staff believes that in consideration of increased anticipated call volumes, surplus funds anticipated in the fund at the end of the year, the large increase in rates last year and slight increases in Medicare pay rates, an increase in rates will not be necessary for 2009. RECOMMENDATION Staff requests approval of the attached resolution setting Ambulance rates for 2009 at the present, 2008 rates. RESOLUTION ADOPTION OF THE 2009 AMBULANCE RATES WHEREAS, the City of Maplewood has established ambulance rates, and WHEREAS, city staff has reviewed the ambulance rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated ambulance rates shall become effective beginning January 1, 2009. 2. The updated ambulance rates are approved for all related ambulance received services on or after January 1, 2009. 3. The updated ambulance rates shall become effective beginning January 1, 2009. 4. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. L-8 AGENDA NO. ______ AGENDA REPORT TO: City Manager FROM: Finance Director RE: Consider Approval of Resolution for Adoption of Electric Franchise Tax Rates for 2009 DATE: November 18, 2008 INTRODUCTION Staff, in preparing the budget for 2009, is proposing to maintain the Electric Franchise fee at the current rate of $.50 per month per household. BACKGROUND While this fee has been looked at in the past for an increased role in funding of city activities, and while a proposal in future years may by made at some time, no changes are anticipated for 2009. RECOMMENDATION It is recommended that the Council approve the attached resolution authorizing continuation of the existing Electric Franchise fee for 2009. RESOLUTION ADOPTION OF THE 2009 ELECTRIC FRANCHISE TAX RATES WHEREAS, the City of Maplewood has established electric franchise tax rates, and WHEREAS, city staff has reviewed the electric franchise tax rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated electric franchise tax rates shall become effective beginning January 1, 2009. 2. The updated electric franchise tax rates are approved for all related services received on or after January 1, 2009. 3. The updated electric franchise tax rates shall become effective beginning January 1, 2009. 4. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. L-9 AGENDA NO. ______ AGENDA REPORT TO: City Manager FROM: Finance Director RE: Consider Approval of Resolution for Adoption of Environmental Utility Fund Rates for 2009 DATE: November 18, 2008 INTRODUCTION Staff, in preparing the budget for 2009, is proposing a 7% increase in the Environmental Utility Fund rates/fees for 2009. Increasing demands on city resources for stormwater treatment and increasing operating costs make this increase important to the continued fiscal health of this fund. Last year, the City Council was provided information on the ?going green? initiative. That material is still pertinent to this year?s discussion and so, is provided once again. BACKGROUND The anticipated operating expenses in 2009 for the Environmental Utility Fund (EUF) are $1,379,560. The largest expense is the Storm Maintenance/Administration program which accounts for $1,006,550 of this expense, although depreciation in the amount of $315,960 is included in this amount, so the actual cash expenditure is $690,590. Due to the relative early age of this fund, funding of depreciation is not recognized at this time, although with increasing fund balances, this can be considered in future years. After depreciation, the third largest expenditure in 2009 for this program is $189,710 for street sweeping. The net income for 2009 is $285,720. This will provide for an operating balance to help achieve the goal of self-sufficiency (reduced or no need for bonding). The 7% proposed increase will raise the quarterly rates to a single-family home from $13.59 ($4.53 per month) to $14.55, ($4.85 per month); a $0.32 per month increase. Attached is a summary of a study performed by the Metropolitan Council on stormwater utilities and financing. Included within that study is a summary of EUF or stormwater charges in metro communities. Note that Maplewood is a Non-degradation plan community that puts extra pressure on rates and needs. The proposed Maplewood rate is within the middle range of non-degradation communities. DISCUSSION The attached Statement of Revenues, Expenditures and Changes in Fund Equity (from the 2009 ? 2013 Capital Improvement Plan) identifies the expenditure and revenue categories, while also identifying the cash balances. As staff projects expenditures into future years, the pressures to expand this program are significant. Annual increases of 7% are proposed in the CIP for the next five years to help fund improvements and increase operating expenditures. A summary of those pressures follows within this report. GROWTH PRESSURES The proposed growth of this program is related to the implementation of a number of decisions at the Federal government and state government level. The Federal Clean Water Act created a program whereby Maplewood is considered an MS-4. This means we are the owners of a municipal storm sewer system and thus discharge storm water to the waters of the nation. This federal program has been administered at the state level and with legal challenges surrounding pollutant loadings to state waters, Maplewood is also designated for preparation of a Non-degradation Plan. The Non-degradation Plan basically requires the City to provide facilities such that our storm water runoff is at or below the quantity and quality of the storm water runoff from the City in 1988. In addition, six water bodies in Maplewood (Lakes Keller, Gervais, Kohlman, Round, Beaver and Wakefield) are all impaired waters of the state meaning that special drainage runoff improvements are the responsibility of all MS-4?s. All of these issues, along with the public sentiment to be an environmentally-friendly, ?green? community are going to take an investment. The proposed increase of 7% is just $0.32 per month per household. There are numerous issues and factors that are contributing to the need to grow this program. Following are a couple of items that are included within this year?s and/or future year?s programs: 1. The new Non-degradation Requirements that have been implemented by the Ramsey Washington Metro Watershed District (RWMWD) require the infiltration of the first inch of rainfall on any new and existing improvement projects. These requirements have dramatically increased construction costs on our projects. 2. The City does not have a well developed drainage system. Many streets have limited drainage and as we go into neighborhoods looking at street reconstruction, we are finding limited storm sewer systems. Prior to 2004, these drainage improvement costs were paid through the general levy, or min many cases, projects were delayed due to the lack of funding causing a further decay of our street systems. These fees directly decrease the amount of the tax levy by $300,000 to $500,000 per year by applying the costs to the EUF fee which is based on contributing flow, rather than the value of property, as done with the property taxes. 3. The EUF program has numerous grant opportunities as well as environmental planning implications. In 2008, an environmental planning position was created and funded from the EUF, replacing one of the planners paid from the general fund. 4. The Nature Center is continuing its transition into an environmental education role. The storm water master plan requires that this element be at the forefront of our program and we believe that our Nature Center staff are perfectly situated and trained to provide a portion of this education and to help teach residents and businesses how to lead a ?greener? lifestyle. This expenditure costs between $30,000 and $40,000 per year. RECOMMENDATION It is recommended that the Council approve the attached resolution adopting a 7% increase in rates for the Environmental Utility Fund. RESOLUTION ADOPTION OF THE 2009 ENVIRONMENTAL UTILITY FUND RATES WHEREAS, the City of Maplewood has established Environmental Utility Fund rates, and WHEREAS, city staff has reviewed the Environmental Utility Fund rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated Environmental Utility Fund rates shall become effective beginning January 1, 2009. 2. The updated Environmental Utility Fund rates are approved for all related charges received on or after January 1, 2009. 3. The updated Environmental Utility Fund rates shall become effective beginning January 1, 2009. 4. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. CITY OF MAPLEWOOD, MINNESOTA ENVIRONMENTAL UTILITY FUND (604) STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND EQUITY 20092010201120122013 Operating revenues: Environmental utility charges$1,650,090$1,765,596$1,889,188$2,021,431$2,162,931 Total revenues1,650,0901,765,5961,889,1882,021,4312,162,931 Operating expenses: Administration69,40071,48273,62675,83578,110 Billing35,98037,05938,17139,31640,496 Nature center77,92080,25882,66585,14587,700 Storm sewer maintenance690,590711,308732,647754,626777,265 Street sweeping189,710195,401201,263207,301213,520 Depreciation315,960325,439335,202345,258355,616 Total expenses1,379,5601,420,9471,463,5751,507,4821,552,707 Operating income (loss)270,530344,649425,613513,948610,224 Nonoperating revenues (expenses): Investment earnings15,3309,75711,5482,915214 Grants00000 Miscellaneous income00000 Interest on interfund loans00000 Investment management fees(140)(140)(140)(140)(140) Gain (loss) on disposal of capital assets00000 Total nonoperating revenues (expenses)15,1909,61711,4082,77574 Net income (loss) before contributions and transfers285,720354,266437,021516,723610,299 Transfers in (out): Public Improvement Projects Fund(699,000)(1,421,000)(761,000)(1,253,000)(200,000) Add back amounts bonded for1,000,000600,000 Capital Improvements Projects Fund00000 Debt Service Fund(112,660)(199,000)(299,000)(299,000)(359,000) Employee Benefits Fund24,2800000 Capital Contributions1,788,7001,500,0001,500,0001,500,0001,500,000 Change in fund equity1,287,0401,234,266877,0211,064,7231,551,299 Fund equity - January 116,872,80318,159,84319,394,10920,271,13021,335,853 Fund equity - December 31$18,159,843$19,394,109$20,271,130$21,335,853$22,887,152 CITY OF MAPLEWOOD, MINNESOTA ENVIRONMENTAL UTILITY FUND (604) STATEMENT OF SOURCES AND APPLICATIONS OF CASH 20092010201120122013 Net cash flows from operating activities586,350$ 669,948$ 760,675$ 859,067$ 965,700$ Net cash flows from noncapital financing actitivities24,2800000 Net cash flows from capital and related financing actitivities(811,660)(620,000)(1,060,000)(952,000)(559,000) Net cash flows from investing activities15,3309,75711,5482,915214 Net increase (decrease) in cash and cash equivalents(185,700)59,705(287,777)(90,019)406,914 Cash and cash equivalents - January 1510,936325,236384,94197,1647,145 Cash and cash equivalents - December 31$325,236$384,941$97,164$7,145$414,060 0HWURSROLWDQ&RXQFLO (QYLURQPHQWDO6HUYLFHV Financing Water Quality Management & Stormwater Utilities F F igure 1 , which depicts the formation of inancing stormwater facilities became a little easier and a great utilities since 1983, shows two periods with a deal more predictable in 1983 when the Minnesota Legislature large increase in the formation of stormwater authorized local governments to create ?stormwater utilities? utilities. The first increase, in 1990 to 1994, is (Minnesota Statutes section 444.075). This legislation authorizes related to the Minnesota Board of Water and communities and counties to levy user charges for the use and the Soil Resources? adoption of rules for availability of stormwater facilities and for connections to them. watershed plans and local stormwater One metropolitan area watershed district also has used this provision management plans. For the first time the of the law to create a stormwater utility. Funds obtained through a preparation of local stormwater management stormwater utility fee must be dedicated to the purpose for which plans was mandated by statutes and state they were obtained. This allows a community to look ahead several rules; communities reacted by creating a years, plan for facilities and programs necessary to meet local needs dedicated source of revenue that would allow and federal and state requirements for stormwater management, and them to meet the mandate. build a fund with the fees that will allow it to meet the needs in an Fig. 1. Formation of orderly fashion. Stormwater Utilities 35 A s requirements for stormwater management have grown over the 30 last 20 years, so has the number of communities that have created a 30 stormwater utility. A 2007 survey by the Metropolitan Council Map 1 shows that 83 communities now have a utility (see ). This is a 25 23 significant increase since the 1997 survey that reported 45 utilities. 20 Map 1. 2007 Stormwater Utility Fees 15 (in dollars) 12 9 10 8 2007 stormwater annual fees No utility 8 - 12 5 12 - 34.2 34.2 - 54.36 1 54.36 - 73.32 73.32 - 117.24 0 Periods T he second sharp increase in utilities came during the 2000-2004 period. This period saw the U.S. Environmental Protection Agency impose new rules for municipal stormwater management for every urban area with 10,000 or more inhabitants or a population density of 1,000 or more persons per square mile. These new rules implemented best management practices, monitored runoff discharges and met various other requirements spelled out in a permit issued to a community under the National Pollutant Discharge Elimination System (NPDES) permit program. In the metropolitan area, 120 out of 185 Note: the stormwater utilities for Blaine and St. Paul Park, while shown on this map, will not be in effect until Jan. 1, 2008. communities must have an NPDES permit for Table 1 stormwater management (see ). FS igure 2 depicts the range in utility fees for 2007. The mean ome communities had a surplus, which they annual fee charged by communities is nearly $41 with a low of $8 banked for the future when more expensive and a high of about $117. projects may be implemented. This practice allows communities to steadily maintain the Fig. 2. Distribution of Stormwater utility charge. Utility Fees 30 T he stormwater utility charge is generally 26 used for operation and maintenance of 25 stormwater facilities, construction and improvements, as well as costs associated with activities required of communities under 20 the federal NPDES permit process. Seventy- 17 two percent of the communities use the fees for permit activities or water quality 15 12 management. Eighty-nine percent of them 11 provide exemptions from the fee for such land 9 10 use as public streets and highways, public parks and undeveloped land. Fifty percent of the communities with a stormwater utility 4 5 provided credits for stormwater facilities 2 11 constructed and maintained by property owners. 0 T he 1983 law that enables communities to Fees (in dollars) create stormwater utilities is an invaluable tool for meeting increasing stormwater A s reported by 78 utilities, in 2006, this fee-based revenue ranged management requirements. The required Table 1 from $30 million in Minneapolis to $8,000 in Watertown (dedication of the revenues provides Map 2 and). Total revenues for 2006 reported by these 78 utilities transparency in the finances of the stormwater exceeded $81 million, while expenses for stormwater were $79 utility?a plus with local residents. million. F or more information about the Map 2. 2006 Stormwater Utility Revenues Metropolitan Council?s Stormwater Utility (in dollars) Survey, please contact: Marcel Jouseau, 651-602-1145; 2006 stormwater utility revenues marcel.jouseau@metc.state.mn.us. 8000 - 667000 667000 - 2116794 2116794 - 4200000 4200000 - 9413897 9413897 - 30000000 0HWURSROLWDQ&RXQFLO (QYLURQPHQWDO6HUYLFHV Table 1. Twin Cities Metropolitan Area ? Stormwater Utility Fees Communities beginning A-R (continued on back) * 'SQQYRMX]9XMPMX]'VIEXIH*II17232()+'SQQYRMX]9XMPMX]'VIEXIH*II17232()+ %RHSZIV=IW Table 1. Twin Cities Metropolitan Area -Stormwater Utility Fees Communities beginning R-Z (continued) Rosemount Yes 1992 42.88 Yes Yes Stillwater Yes 1996 18.00 Yes Roseville Yes 1984 60.60 Yes Sunfish Lake No Yes Sava e Yes 1994 70.56 Yes Yes Tonka Ba Yes 1993 13.60 Yes Shako ee Yes 1985 33.73 Yes Yes Vadnais Hei hts Yes 1992 36.00 Yes Shoreview Yes 1991 43.60 Yes Victoria Yes 1997 40.00 Yes Shorewood Yes 1993 60.48 Yes Waconia Yes 1992 60.24 Yes South St. Paul Yes 2003 30.00 Yes Watertown Yes 2003 18.00 S rin Lake Park No Yes Wa zata Yes 1991 39.96 Yes S rin Lake Tw . No Yes West Lakeland Tw . No Yes S rin Park No Yes West St. Paul Yes 2006 37.00 Yes St. Anthon Yes 1992 52.00 Yes White Bear Lake No Yes St. Bonifacius Yes 2004 20.00 Yes White Bear Tw . Yes 1992 24.00 Yes St. Louis Park Yes 2000 46.00 Yes Yes Willernie No Yes St. Paul Yes 1986 57.80 Yes Woodbur Yes 1992 66.00 Yes Yes St. Paul Park Yes 2007 32.00 Yes Woodland No Yes * Utility An ordinance that authorizes the community to charge a fee on each property for Stormwater management. 2007 Fee The yearly dollar amount charged an average residential property for Stormwater management. MS4 A community with a separate storm sewer system which is required to meet federal requirements for Stormwater management. NONDEG A community that is not allowed to increase its Stormwater pollutant loads to streams or lakes above that of year 1988 level. Metropolitan Council Environmental Services 390 Robert St. North St. Paul, MN 551 01-1 805 TO: AGENDA NO. L-10 AGENDA REPORT TO: City Manager FROM: Finance Director RE: Resolution for Adoption of Recycling and Sanitary Sewer Rates for 2009 DATE: November 18, 2008 BACKGROUND The proposed 2009 Budget does not include an increase in sanitary sewer utility rates. This fund is needed to finance the Metropolitan Council sewage treatment charges to Maplewood that will be 63% of the operating expenses (excluding depreciation) for the Sanitary Sewer Fund in 2009. The sewage treatment charges for 2009 are anticipated to be $2,595,610 which is $173,440 and 7% more than the 2008 Budget. Other operating expenses (including depreciation), are anticipated to be $1,543,210 in 2009. This is an increase of $82,830 and 6% above the 2008 original budget. While costs have increased and are projected to increase in 2009, balances in the Sanitary Sewer Fund are sufficient to absorb these expenditure increases. Likewise, balances projected at the end of 2008 and 2009 in the Recycling Fund do not indicate a need for a rate increase in Recycling. The following is a comparison between the present and proposed rates: Present Proposed Recycling Rate $6.35 $6.35 St. Paul Billing District: Rate per 100 cubic feet $2.39 $2.39 Minimum Charge (per quarter) $13.45 $13.45 North St. Paul, Roseville, Little Canada and Woodbury Billing Districts: Rate per 1,000 gals. $ 3.20 $3.20 Minimum Charge (per quarter) $13.45 $13.45 RECOMMENDATION Staff recommends approval of the attached resolution authorizing maintenance of 2008 rates for 2009. RESOLUTION ADOPTION OF THE 2009 RECYCLING AND SANITARY SEWER RATES WHEREAS, the City of Maplewood has established recycling and sanitary sewer rates, and WHEREAS, city staff has reviewed the recycling and sanitary sewer rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated recycling and sanitary sewer rates shall become effective beginning January 1, 2009. 2. The updated recycling and sanitary sewer rates are approved for all related recycling and sanitary sewer services received on or after January 1, 2009. 3. The updated recycling and sanitary sewer rates shall become effective beginning January 1, 2009. 4. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. AGENDA NO. L-11 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: November 24, 2008 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 555,799.83 Checks # 76886 thru # 76948 dated 11/03/08 thru 11/10/08 $ 302,571.43 Disbursements via debits to checking account dated 10/31/08 thru 11/07/08 $ 168,981.39 Checks # 76949 thru # 77027 dated 11/10/08 thru 11/18/08 $ 122,641.22 Disbursements via debits to checking account dated 11/06/08 thru 11/14/08 $ 1,149,993.87 Total Accounts Payable PAYROLL $ 510,186.23 Payroll Checks and Direct Deposits dated 11/14/2008 $ 3,392.19 Payroll Deduction check # 1006443 thru # 1006444 dated 11/14/08 $ 513,578.42 Total Payroll $ 1,663,572.29 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments Check Register City of Maplewood 11 /06/2008 Check Date Vendor Description Amount 76886 11/03/2008 00827 L M C I T VOLUNTEER ACCIDENT PLAN 7/1/08- 2,175.00 76887 11/05/2008 02464 US BANK POLICE UNDERCOVER DRUG BUY PROG 200.00 76888 11/05/2008 04176 MNA REGISTRATION & MEMBERSHIP FEE 155.00 76889 11/10/2008 00283 CENTURY COLLEGE EMT SCHOOL 1,163.48 76890 11/10/2008 01337 RAMSEY COUNTY-PROP REC & REV 911 DISPATCH FEE -OCTOBER 18,147.92 11/10/2008 01337 RAMSEY COUNTY-PROP REC & REV FLEET SUPPORT FEE -SEPTEMBER 446.16 11/10/2008 01337 RAMSEY COUNTY-PROP REC & REV FLEET SUPPORT FEE -OCTOBER 446.16 11/10/2008 01337 RAMSEY COUNTY-PROP REC & REV FEE FOR MHZ RADIOS - OCT 336.96 11/10/2008 01337 RAMSEY COUNTY-PROP REC & REV FEE FOR 800 MHZ RADIOS - SEPT 336.96 76891 11/10/2008 01360 REINHART FOODSERVICE MDSE FOR RESALE 478.38 76892 11/10/2008 01190 XCEL ENERGY PROJ 07-26 NEW LIGHT POLES 13,281.00 76893 11/10/2008 02347 10,000 LAKES CHAPTER REGISTRATION FEES 700.00 76894 11/10/2008 04145 ALL SAFE INC. FIRE EXTINGUISHER CERTIFICATION 218.19 11/10/2008 04145 ALL SAFE INC. FIRE EXTINGUISHER CERTIFICATION 169.21 76895 11/10/2008 04008 AMERITAS MONTHLY PREMIUM -NOVEMBER 9,446.04 76896 11/10/2008 02193 APOLLO HEATING & VENTILATING REFUND OCT PERMIT BL-08-19672 32.50 76897 11/10/2008 02324 APPLIED ECOLOGICAL SERVICES SRVS -NATURE-IN-NEIGHBORHOOD 1,623.50 11/10/2008 02324 APPLIED ECOLOGICAL SERVICES SRVS -NATURE-IN-NEIGHBORHHOD 560.00 76898 11/10/2008 00119 AQUA CITY IRRIGATION INC WINTERIZED SPRINKLER SYS 724.00 76899 11/10/2008 03744 ANTHONY BARILLA, JR VOLLEYBALL OFFICIAL FALL 08 624.00 76900 11/10/2008 01936 CHAD BERGO REIMB FOR MILEAGE & INT 8/1 - 10/31 200.65 76901 11/10/2008 01974 BLUE CROSS REFUNDS REFUND BANQUET ROOM PD TWICE 500.00 76902 11/10/2008 01865 DON BOWMAN VOLLEYBALL ASSIGNMENTS 432.00 76903 11/10/2008 01871 KENNETH COOPER VOLLEYBALL OFFICIAL FALL 08 144.00 76904 11/10/2008 03440 DELMEDICO MACHINE SHOP INC ALUM SIREN BOX WELDED 82.03 76905 11/10/2008 00358 DGM INC. TOW CHARGES 1,094.20 76906 11/10/2008 00462 EMBEDDED SYSTEMS, INC. REPAIR SIREN 113.00 11/10/2008 00462 EMBEDDED SYSTEMS, INC. TORNADO SIREN REPAIR 85.00 76907 11/10/2008 01401 FIRST STUDENT INC BUS FEES MN ZOO 372.75 11/10/2008 01401 FIRST STUDENT INC BUS FEES VALLEYFAIR 372.75 11/10/2008 01401 FIRST STUDENT INC BUS FEES MARCUS THEATRES 172.75 76908 11/10/2008 03982 JOSIE GEIGER VOLLEYBALL OFFICIAL FALL 08 432.00 76909 11/10/2008 00612 GYM WORKS INC EQUIPMENT REPAIR 120.00 76910 11/10/2008 01867 PERRY HANSON VOLLEYBALL OFFICIAL FALL 08 264.00 76911 11/10/2008 03538 PATRICK JAMES HUBBARD VOLLEYBALL OFFICIAL FALL 08 792.00 76912 11/10/2008 01605 IFP TEST SERVICES INC PSYCHOLOGICAL EVALUATION 395.00 76913 11/10/2008 00791 CONNIE KELSEY REIMB FOR MILEAGE 10/30 19.89 76914 11/10/2008 00820 KUSTOM SIGNALS INC RADAR UNITS FOR SQUAD CARS 4,392.57 76915 11/10/2008 02523 MED COMPASS SCBA MEDICAL EXAM 4,315.00 76916 11/10/2008 04060 MES - MIDAM SCBA REPAIR 318.61 76917 11/10/2008 00982 METRO FIRE INC HOSE & BOOTS FOR POND & WEIR 520.75 76918 11/10/2008 04012 MIKE MILLER VOLLEYBALL OFFICIAL FALL 08 408.00 76919 11/10/2008 01085 MN LIFE INSURANCE MONTHLY PREMIUM -NOVEMBER 3,407.60 76920 11/10/2008 01126 MN NCPERS LIFE INSURANCE PERA LIFE INSURANCE -NOVEMBER 352.00 76921 11/10/2008 02696 MUSKA ELECTRIC CO FIX BROKEN IN-HOUSE ELECTRIC LINE 756.75 76922 11/10/2008 01162 NEW MECH COMPANIES INC WATER TEST RPZ STATION 2 325.00 76923 11/10/2008 03587 NORTHERN STAR COUNCIL REGISTRATION FEE FIRE EXPLORERS 10.80 76924 11/10/2008 00001 ONE TIME VENDOR REFUND ABRAHAMSON BLUE CROSS 490.00 76925 11/10/2008 00001 ONE TIME VENDOR REFUND J LONGNECKER BASKETBALL 109.00 76926 11/10/2008 00001 ONE TIME VENDOR REFUND L MCCOY AMB 073602 100.00 76927 11/10/2008 00001 ONE TIME VENDOR REIMB DJOSEPH -DOUBLE CHARGED 59.78 76928 11/10/2008 00001 ONE TIME VENDOR REIMB K TIEDENS -EDGING PROJ 07-15 50.00 76929 11/10/2008 01863 ROGER PACKER VOLLEYBALL OFFICIAL FALL 08 360.00 76930 11/10/2008 01253 PEOPLES ELECTRIC COMPANY ELECT WORK BRUENTRUP GRANT 18,935.00 76931 11/10/2008 04177 KEITH POKELA VOLLEYBALL OFFICIAL FALL 08 72.00 76932 11/10/2008 00396 76933 11/10/2008 03446 76934 11/10/2008 02663 76935 11/10/2008 03398 76936 11/10/2008 00198 11/10/2008 00198 76937 11/10/2008 01836 11/10/2008 01836 11/10/2008 01836 76938 11/10/2008 01550 76939 11/10/2008 03969 76940 11/10/2008 01574 11/10/2008 01574 11/10/2008 01574 76941 11/10/2008 02686 76942 11/10/2008 01588 76943 11/10/2008 04055 76944 11/10/2008 03776 11/10/2008 03776 76945 11/10/2008 00529 11/10/2008 00529 76946 11/10/2008 02464 76947 11/10/2008 01750 76948 11/10/2008 01872 DEPT OF PUBLIC SAFETY RICK JOHNSON DEER & BEAVER INC CARL SAARION SHAMROCK GROUP ST PAUL REGIONAL WATER SRVS ST PAUL REGIONAL WATER SRVS CITY OF ST PAUL CITY OF ST PAUL CITY OF ST PAUL SUMMIT INSPECTIONS BILL SYPNIEWSKI T.A. SCHIFSKY & SONS, INC T.A. SCHIFSKY & SONS, INC T.A. SCHIFSKY & SONS, INC TASERINTL DOUGLAS J TAUBMAN JAMES TAYLOR TRAILSOURCE LLC TRAILSOURCE LLC UNION SECURITY INSURANCE CO UNION SECURITY INSURANCE CO US BANK THE WATSON CO INC MARK WEBER REGISTRATION FEE DEER PICKUP - OCT VOLLEYBALL OFFICIAL FALL 08 MDSE FOR RESALE WATER UTILITY KENNARD IRRIGATION RECORD MGMT SOFTWARE FEES - OCT RECORD MGMT SOFTWARE FEES - NOV CRIME LAB SERVICES - SEPT ELECTRICAL INSPECTIONS - OCT SECURITY FOR WINE & JAZZ MCC 11/01 PROJ 07-26 BEAM AVE PARTPMT#4 PROJ 07-15 LARK/PROSPERITY VARIOUS BITUMINOUS MATERIALS POWER MAGAZINES (DPM) AND REIMB FOR MILEAGE 8/21 - 10/31 REIMB FOR MILEAGE 10/2 - 10/31 TRAIL AT APPLEWOOD PRESERVE TRAIL AT APPLEWOOD PRESERVE LTD PLAN 4043120-2 -NOVEMBER STD PLAN 4043120-1 -NOVEMBER FUNDS FOR ATM MDSE FOR RESALE VOLLEYBALL OFFICIAL FALL 08 50.00 500.00 72.00 129.00 1,334.33 101.75 3, 798.00 3, 798.00 90.00 5,603.20 140.00 330,046.20 77,689.97 375.24 4,731.01 81.90 158.30 9,987.50 9,987.50 3,030.24 1,765.91 10,000.00 202.44 288.00 63 Checks in this report. 555.799.83 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 10/31/08 11/03/08 Mon MN State Treasurer Drivers License/Deputy Registrar(city clrk) 13,236.93 10/31/08 11/03/08 PERA PERA 75,336.85 10/31/08 11/03/08 US Treasurer Federal Payroll Tax (FICA) 96,103.31 10/31/08 11/03/08 US Bank VISA One Card' Credit Card Billing Fee 2,045.25 11/03/08 11/04/08 Tues MN State Treasurer Drivers License/Deputy Registrar(city clrk) 20,738.50 11/03/08 11/04/08 ARC Administration HRA Flex plan 1,442.43 11/03/08 11/04/08 Labor Unions Union Dues 4,730.24 11/03/08 11/04/08 WI Dept of Revenue State Payroll Tax 1,116.61 11/03/08 11/04/08 MN Dept of Revenue Sales Tax 19,248.56 11/03/08 11/04/08 MN Dept of Revenue Sales Tax 56.15 11/04/08 11/05/08 Wed MN State Treasurer Drivers License/Deputy Registrar(city clrk) 6,803.25 11/04/08 11/05/08 MN State Treasurer Drivers License/Deputy Registrar(city clrk) 25,307.00 11/05/08 11/06/08 Thur MN State Treasurer Drivers License/Deputy Registrar(city clrk) 11,283.00 11/05/08 11/06/08 ARC Administration DCRP & Flex plan payments 1,017.37 11/06/08 11/07/08 Fri MN State Treasurer Drivers License/Deputy Registrar(city clrk) 24,105.98 TOTAL 302,571.43 'Detailed listing of VISA purchases is attached. Check Register City of Maplewood 11 /14/2008 Check Date Vendor Description Amount 76949 11/10/2008 00396 DEPT OF PUBLIC SAFETY TRANSFER TITLES OF FORFEITURE 20.00 76950 11/14/2008 04178 JON ADAMS INSTRUCTOR - INTRO TO BASKETBALL 1,200.00 76951 11/14/2008 00001 ONE TIME VENDOR COD FOR FIREARM BEING RETURNED 109.00 76952 11/18/2008 00463 EMERGENCY APPARATUS MAINT TRUCK REPAIR ENGINE 7 3,212.94 76953 11/18/2008 01973 ERICKSON OIL PRODUCTS INC CAR WASHES - OCT 38.34 76954 11/18/2008 01018 MINNEAPOLIS FINANCE DEPT AUTO PAWN SYSTEM -SEPT 449.00 76955 11/18/2008 01360 REINHART FOODSERVICE MDSE FOR RESALE 202.87 76956 11/18/2008 01190 XCEL ENERGY ELECTRIC UTILITY 13,307.34 11/18/2008 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 2,777.81 11/18/2008 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 1,968.86 11/18/2008 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 245.02 11/18/2008 01190 XCEL ENERGY FIRE SIRENS 46.42 76957 11/18/2008 00116 APPEARANCE PLUS CAR WASH CAR WASHES - OCT 192.50 76958 11/18/2008 03958 MARKESE BENJAMIN REIMB FOR UNIFORM 10/29 119.99 76959 11/18/2008 00211 BRAUN INTERTEC CORP. PROJ 07-27 PROF SRVS THRU 10/31 1,909.50 11/18/2008 00211 BRAUN INTERTEC CORP. PROJ 08-11 PROF SRVS THRU 10/31 1,804.75 76960 11/18/2008 00240 C.S.C. CREDIT SERVICES EMPLOYEE BACKGROUND CHECKS 50.00 76961 11/18/2008 00262 JEANETTE CARLE REIMB FOR MILEAGE 11/04 8.78 76962 11/18/2008 03200 KEVIN COFFEY REIMB FOR PDA PHONE 8/1 229.99 76963 11/18/2008 00420 DOWNTOWNER DETAIL CENTER SQUAD CAR CLEANING 117.92 76964 11/18/2008 04137 THE EDGE MARTIAL ARTS KARATE INSTRUCTION SEPT & OCT 332.90 76965 11/18/2008 03492 ELIZABETH ERICKSON REIMB FOR MILEAGE 9/1 - 11/4 27.50 76966 11/18/2008 00003 ESCROW REFUND ESCROW REL CARSON EXCAVATING 700.00 76967 11/18/2008 01401 FIRST STUDENT INC BUS FEES -CASCADE BAY 322.75 11/18/2008 01401 FIRST STUDENT INC BUS FEES -PUMP IT UP OAKDALE 185.00 76968 11/18/2008 04180 DIANE GALASKI REIMB FOR MILEAGE 9/1 - 11/4 7.02 76969 11/18/2008 00615 HLB TAUTGES REDPATH, LTD 2007 AUDIT 27,721.02 11/18/2008 00615 HLB TAUTGES REDPATH, LTD 2007 AUDIT 1,396.50 76970 11/18/2008 00702 ICMA NEWSLETTER AD -CITY MANAGER 400.00 76971 11/18/2008 00827 L M C I T CLAIM DEDUCTIBLE #11058254 59,669.20 76972 11/18/2008 03497 JOHN MANTHEY REIMB FOR MILEAGE 9/1 - 11/4 15.21 76973 11/18/2008 01001 MIDWEST LOCK & SAFE INC REPAIR DOOR 1,366.83 76974 11/18/2008 03838 MN FIAM BOOK SALES BOOK FOR INSPECTION CLASS 95.85 76975 11/18/2008 04181 JEFF MORGAN REIMB-NATIONAL REGISTRY TEST FEE 70.00 76976 11/18/2008 01175 CITY OF NORTH ST PAUL MOVE POWERPOLES JOY PARK 1,350.00 76977 11/18/2008 00001 ONE TIME VENDOR G CYLKOWSKI -FALL SOCCER OFFICIAL 455.00 76978 11/18/2008 00001 ONE TIME VENDOR REFUND C WISCHNACK -TREE REBATE 200.00 76979 11/18/2008 00001 ONE TIME VENDOR REFUND GITTLEMAN MGMT -TREE 200.00 76980 11/18/2008 00001 ONE TIME VENDOR REFUND HAMMOND/BORMETT-TREE 200.00 76981 11/18/2008 00001 ONE TIME VENDOR REFUND A WALSTROM -TREE REBATE 190.00 76982 11/18/2008 00001 ONE TIME VENDOR REFUND M DONAHUE -TREE REBATE 182.25 76983 11/18/2008 00001 ONE TIME VENDOR REFUND D SHERRILL-TREE REBATE 143.20 76984 11/18/2008 00001 ONE TIME VENDOR REFUND RNELSON -TREE REBATE 139.88 76985 11/18/2008 00001 ONE TIME VENDOR REFUND J KAERICHER -TREE REBATE 114.75 76986 11/18/2008 00001 ONE TIME VENDOR REFUND C FORRY -TREE REBATE 100.00 76987 11/18/2008 00001 ONE TIME VENDOR REFUND D PIEHOWSKI -TREE REBATE 100.00 76988 11/18/2008 00001 ONE TIME VENDOR REFUND AWATTS -TREE REBATE 100.00 76989 11/18/2008 00001 ONE TIME VENDOR REFUND CREEVE -TREE REBATE 99.99 76990 11/18/2008 00001 ONE TIME VENDOR REFUND G LEEMAN -TREE REBATE 91.70 76991 11/18/2008 00001 ONE TIME VENDOR RERFUND KRUCKEBERG -TREE REBATE 89.50 76992 11/18/2008 00001 ONE TIME VENDOR REFUND JFOX-TREE REBATE 69.94 76993 11/18/2008 00001 ONE TIME VENDOR REFUND G SIGFORD -CRAFT FAIR 65.00 76994 11/18/2008 00001 ONE TIME VENDOR REFUND J GIERNET -TREE REBATE 64.45 76995 11/18/2008 00001 ONE TIME VENDOR REFUND BFISHER -TREE REBATE 60.17 76996 11/18/2008 00001 ONE TIME VENDOR REFUND D DUERRE -TREE REBATE 59.99 76997 11/18/2008 00001 ONE TIME VENDOR REFUND LBENSON -TREE REBATE 52.50 76998 11/18/2008 00001 ONE TIME VENDOR REFUND MWISE -TREE REBATE 52.13 76999 77000 77001 77002 77003 77004 77005 77006 77007 77008 77009 77010 77011 77012 77013 77014 77015 77016 77017 77018 77019 77020 77021 77022 77023 77024 77025 77026 77027 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 00001 ONE TIME VENDOR 11/18/2008 01229 OXYGEN SERVICE COMPANY INC 11/18/2008 01254 PEPSI-COLA COMPANY 11/18/2008 01254 PEPSI-COLA COMPANY 11/18/2008 01311 PERA 11/18/2008 03790 PROVIDENCE HOMES, INC. 11/18/2008 01359 REGAL AUTO WASH DETAIL XX 11/18/2008 04043 SCHWAN FOOD CO 11/18/2008 04043 SCHWAN FOOD CO 11/18/2008 02553 SCHWAN'S SALES ENTERPRISES INC 11/18/2008 03215 SHAPER CONTRACTING CO INC 11/18/2008 03503 TIM STAFKI 11/18/2008 01574 T.A. SCHIFSKY & SONS, INC 11/18/2008 02464 US BANK 11/18/2008 01707 VALLEY TROPHY 11/18/2008 04179 VISUAL IMAGE PROMOTIONS 11/18/2008 04179 VISUAL IMAGE PROMOTIONS 11/18/2008 01750 THE WATSON CO INC 11/18/2008 01750 THE WATSON CO INC 79 Checks in this report. REFUND CLARK-WILLIAMS -TREE REFUND RKELLER-TREE REBATE GLAUS - NOV WINNER RECYCLING REFUND J VARRO -TREE REBATE REFUND R BRUNNER -TREE REBATE REFUND K REHNBERG -TREE REBATE REFUND M CHURCHICH -TREE REBATE REFUND DANDREW -TREE REBATE REFUND VPETERS-TREE REBATE REFUND S WACKERFUSS -TREE REFUND J ARENDS -TREE REBATE REFUND D SIMONET -TREE REBATE REFUND J DEARSTYNE -TREE REBATE REFUND M ESCH-TREE REBATE REFUNDJVARBERG OVERPD STAINLESS STEEL & ALUMINUM MDSE FOR RESALE MDSE FOR RESALE PERA OMITTED FOR J SEDLACEK ESCROW RELEASE 2814 KELLER PKWY CAR WASH FEE - OCT MDSE FOR RESALE MDSE FOR RESALE MDSE FOR RESALE PROJ 02-07 CO RD D HAZELWOOD REIMB FOR MILEAGE 9/1 - 11/4 VARIOUS BITUMINOUS MATERIALS ADMINISTRATION 1999B TOURNAMENT TROPHIES PROGRAMMING OF SIGN ON WHITE PROGRAMMING OF SIGN WHITE BEAR MDSE FOR RESALE MDSE FOR RESALE 52.00 51.48 50.00 48.49 47.60 47.60 44.63 42.25 42.00 42.00 40.00 39.94 36.00 19.99 16.01 4,901.13 428.15 136.90 7, 703.90 4, 270.74 119.44 45.95 27.97 62.93 21, 914.84 38.32 656.97 215.63 2, 238.10 250.00 250.00 431.57 167.60 168.981.39 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 11/06/08 11/07/08 Fri MN Dept of Natural Resources DNR electronic licenses 282.50 11/07/08 11/10/08 Mon MN State Treasurer Drivers License/Deputy Registrar(city clrk) 12,737.33 11/07/08 11/10/08 MN Dept of Revenue Fuel Tax 287.90 11/10/08 11/12/08 Wed MN State Treasurer Drivers License/Deputy Registrar(city clrk) 14,966.14 11/10/08 11/12/08 MN State Treasurer Drivers License/Deputy Registrar(city clrk) 3,353.50 11/12/08 11/13/08 Thurs MN State Treasurer Drivers License/Deputy Registrar(city clrk) 15,310.22 11/12/08 11/13/08 US Bank VISA One Card' Purchasing Card Items 48,571.70 11/13/08 11/14/08 Fri MN State Treasurer Drivers License/Deputy Registrar(city clrk) 16,143.93 11/13/08 11/14/08 MN Dept of Revenue Sales Tax 10,988.00 TOTAL 7ZY,649.ZZ 'Detailed listing of VISA purchases is attached. Trans Date Posting Date Merchant Name Trans Amount Name 10/24/2008 10/27/2008 JOANN ETC #1970 $202.92 MANDY ANZALDI 10/30/2008 10/31/2008 WM SUPERCENTER SE2 $40.23 MANDY ANZALDI 10/30/2008 11/03/2008 GWES MAPLEWOOD $29.04 MANDY ANZALDI 11/04/2008 11/06/2008 ORIENTAL TRADING CO $71.87 MANDY ANZALDI 11/04/2008 11/06/2008 KMART 3034 $149.61 MANDY ANZALDI 10/10/2008 11/04/2008 NUCO2 $95.48 JIM BEHAN 10/23/2008 10/27/2008 STATE SUPPLY COMPANY $75.84 JIM BEHAN 10/23/2008 10/27/2008 BATTERIES PLUS $21.30 JIM BEHAN 10/23/2008 11/04/2008 NUCO2 $63.90 JIM BEHAN 10/24/2008 10/27/2008 MUSKA LIGHTING CENTER $372.86 JIM BEHAN 10/24/2008 10/27/2008 STAR MANUFACTURING $220.61 JIM BEHAN 10/29/2008 10/30/2008 MUSKA LIGHTING CENTER $307.57 JIM BEHAN 10/29/2008 11/03/2008 PARK SUPPLY OF AMERICA IN $619.20 JIM BEHAN 10/29/2008 11/04/2008 NUCO2 $58.30 JIM BEHAN 10/30/2008 11/03/2008 AQUA LOGIC INC $705.97 JIM BEHAN 10/30/2008 11/03/2008 AQUA LOGIC INC $27.88 JIM BEHAN 11/01/2008 11/04/2008 NUCO2 $62.39 JIM BEHAN 11/04/2008 11/05/2008 HENRIKSEN ACE HARDWARE $5.33 JIM BEHAN 11/06/2008 11/07/2008 ISTOCK *INTERNATIONAL $35.00 CHAD BERGO 10/31/2008 11/03/2008 BLUE RIBBON BAIT & TACKLE $6.97 OAKLEY BIESANZ 10/31/2008 11/03/2008 KNOWLANS #2 $31.44 OAKLEY BIESANZ 10/23/2008 10/27/2008 CHRPAY.COM/MEYROCORP $75.95 RON BOURQUIN 10/23/2008 10/27/2008 CVS PHARMACY #1751 Q03 $4.98 NEIL BRENEMAN 10/24/2008 10/27/2008 HENRIKSEN ACE HARDWARE $26.40 NEIL BRENEMAN 10/24/2008 10/27/2008 HENRIKSEN ACE HARDWARE $3.17 NEIL BRENEMAN 10/24/2008 10/27/2008 PARTY CITY #768 $6.39 NEIL BRENEMAN 10/28/2008 10/30/2008 GOPHERSPORT/PLAYWPURPO $59.04 NEIL BRENEMAN 10/23/2008 10/27/2008 INNOVATIVE COLOR PRINTING $49.80 HEIDI CAREY 10/24/2008 10/27/2008 SAINT PAUL AREA CHAMBER $100.00 HEIDI CAREY 10/28/2008 10/28/2008 DIGITAL ROOM INC. $852.91 HEIDI CAREY 10/29/2008 11/05/2008 WP-INMAGINE.COM $80.00 HEIDI CAREY 10/30/2008 10/31/2008 ISTOCK *INTERNATIONAL $65.00 HEIDI CAREY 10/31/2008 11/03/2008 INNOVATIVE COLOR PRINTING $226.59 HEIDI CAREY 11/03/2008 11/05/2008 INNOVATIVE COLOR PRINTING $49.80 HEIDI CAREY 11/06/2008 11/07/2008 VZWRLSS*APOCC VISN $96.67 HEIDI CAREY 10/24/2008 10/27/2008 THE HOME DEPOT 2801 $319.41 SCOTT CHRISTENSON 10/27/2008 10/28/2008 MINVALCO INC $352.47 SCOTT CHRISTENSON 10/31/2008 11/04/2008 WW GRAINGER 495 $31.57 SCOTT CHRISTENSON 11/04/2008 11/06/2008 THE RETROFIT COMPANIES $217.50 SCOTT CHRISTENSON 11/04/2008 11/06/2008 VIKING ELEC-CREDIT DEPT. $136.50 SCOTT CHRISTENSON 10/17/2008 10/27/2008 UNITED RENTALS $188.71 DOUG EDGE 11/04/2008 11/05/2008 TRUCK UTILITIES INC $446.05 DOUG EDGE 10/24/2008 10/27/2008 HEJNY RENTAL $259.85 DAVE EDSON 10/28/2008 10/29/2008 MENARDS 3059 $12.62 DAVE EDSON 10/29/2008 10/30/2008 HEJNY RENTAL $55.44 DAVE EDSON 11/04/2008 11/05/2008 HEJNY RENTAL $320.14 DAVE EDSON 11/05/2008 11/06/2008 THE METAL DOCTOR INC $42.70 DAVE EDSON 11/05/2008 11/06/2008 MENARDS 3059 $35.75 DAVE EDSON 10/23/2008 10/27/2008 THE HOME DEPOT 2801 $17.04 ANDREW ENGSTROM 10/23/2008 10/27/2008 PIONEER PRESS ADVERTISING $443.00 LARRY FARR 10/28/2008 10/30/2008 DETERMAN BROWNIE IN $2,005.50 LARRY FARR 10/31/2008 11/03/2008 MUSKA LIGHTING CENTER $4,145.95 LARRY FARR 10/31/2008 11/03/2008 THE HOME DEPOT 2801 $61.78 LARRY FARR 11/03/2008 11/04/2008 TWIN CITY HARDWARE HADLEY $117.43 LARRY FARR 11/03/2008 11/04/2008 WMS*WASTE MGMT WMEZPAY $499.12 LARRY FARR 11/03/2008 11/04/2008 WMS*WASTE MGMT WMEZPAY $369.82 LARRY FARR 11/03/2008 11/04/2008 WMS*WASTE MGMT WMEZPAY $1,069.56 LARRY FARR 11/04/2008 11/05/2008 FLUID INTERIORS $1,187.34 LARRY FARR 11/04/2008 11/05/2008 HOTSY EQUIPMENT OF MINNES $456.10 LARRY FARR 11/04/2008 11/06/2008 THE HOME DEPOT 2810 $50.05 LARRY FARR 11/04/2008 11/06/2008 DEPARTMENT OF LABOR AND I $40.00 LARRY FARR 11/04/2008 11/06/2008 DEPARTMENT OF LABOR AND I $60.00 LARRY FARR 11/04/2008 11/06/2008 DEPARTMENT OF LABOR AND I $60.00 LARRY FARR 11/05/2008 11/07/2008 NARDINI FIRE EQUIPMENT $263.00 LARRY FARR 10/30/2008 11/03/2008 OFFICE DEPOT #1090 $99.34 KAREN FORMANEK 10/27/2008 10/28/2008 MICROSOFT TECH SUPPORT $259.00 MYCHAL FOWLDS 10/27/2008 10/28/2008 QWESTCOMM*TN651 $66.45 MYCHAL FOWLDS 10/23/2008 10/27/2008 SOFTWARE HOUSE INTL $154.43 NICK FRANZEN 10/31/2008 11/03/2008 INSIGHT PUBLIC SECTOR $626.30 NICK FRANZEN 10/31/2008 11/03/2008 INSIGHT PUBLIC SECTOR $1,038.93 NICK FRANZEN 10/28/2008 10/29/2008 INTERNATIONAL ASSOCIAT $210.00 CLARENCE GERVAIS 10/28/2008 10/30/2008 HOULE FARM GARDEN & PET $18.60 CLARENCE GERVAIS 10/31/2008 11/03/2008 OFFICE DEPOT #1090 $15.36 JEAN GLASS 10/23/2008 10/27/2008 THE HOME DEPOT 2810 $81.48 JANET M GREW HAYMAN 10/25/2008 10/27/2008 THE HOME DEPOT 2810 $21.33 JANET M GREW HAYMAN 10/30/2008 11/03/2008 THE HOME DEPOT 2810 $43.99 JANET M GREW HAYMAN 11/04/2008 11/05/2008 MN LANDSCAPE ARB DEVELOPM $80.00 JANET M GREW HAYMAN 10/25/2008 10/27/2008 COMCAST CABLE COMM $89.86 LORI HANSON 11/03/2008 11/04/2008 METRO SALES INC $1,877.93 LORI HANSON 10/31/2008 11/03/2008 RICHARD'S MARKET $7.58 PATRICK HEFFERNAN 10/31/2008 11/03/2008 CUB FOODS, INC. $6.96 PATRICK HEFFERNAN 11/03/2008 11/05/2008 AAA ALL CITY VACUUM $10.70 RICK HERLUND 10/24/2008 10/27/2008 AMERICAN RED CROS01 OF 01 $706.50 RON HORWATH 10/27/2008 10/29/2008 AMERICAN RED CROSS TWINCI ($20.00) RON HORWATH 10/23/2008 10/27/2008 DE LAGE LANDEN OP01 OF 01 $206.61 ANN E HUTCHINSON 10/28/2008 10/29/2008 DE LAGE LANDEN OPERATIONA ($206.61) ANN E HUTCHINSON 10/29/2008 10/30/2008 METRO SALES INC $459.20 ANN E HUTCHINSON 11/01/2008 11/03/2008 DE LAGE LANDEN OP01 OF 01 $206.61 ANN E HUTCHINSON 11/05/2008 11/06/2008 DE LAGE LANDEN OPERATIONA ($206.61) ANN E HUTCHINSON 10/31/2008 11/03/2008 CMI*UMNEXTENSION $50.00 SCOTT JACOBSON 11/01/2008 11/03/2008 DALCO ENTERPRISES, INC $957.25 DAVID JAHN 11/06/2008 11/07/2008 DALCO ENTERPRISES, INC $47.82 DAVID JAHN 10/29/2008 10/31/2008 OXYGEN SERVICE CO INC $75.00 BERNARD R JUNGMANN 10/31/2008 11/03/2008 TARGET 00021352 $195.98 BERNARD R JUNGMANN 11/01/2008 11/03/2008 ASPEN MILLS INC. $130.35 BERNARD R JUNGMANN 11/05/2008 11/06/2008 HENNEPIN CO MED CTR CASHI $279.00 BERNARD R JUNGMANN 11/05/2008 11/07/2008 ANCOM TECHNICAL CENTER IN $15.50 BERNARD R JUNGMANN 11/03/2008 11/05/2008 NOVADINE - QUIZNOS ONLINE $83.49 LOIS KNUTSON 11/03/2008 11/04/2008 VZWRLSS-IVR VN $231.61 DUWAYNE KONEWKO 10/24/2008 10/27/2008 PAKOR INC $610.85 LISA KROLL 10/27/2008 10/28/2008 TGI FRIDAY'S #0472 $125.93 LISA KROLL 10/27/2008 10/28/2008 OFFICE DEPOT #1090 $61.97 LISA KROLL 10/30/2008 10/31/2008 TARGET 00011858 $41.11 LISA KROLL 10/31/2008 11/03/2008 DAVIS LOCK & SAFE $31.42 LISA KROLL 10/31/2008 11/03/2008 OFFICE MAX $142.38 LISA KROLL 10/31/2008 11/03/2008 OFFICE MAX $231.56 LISA KROLL 10/31/2008 11/03/2008 AE SIGN SYSTEMS $231.27 LISA KROLL 11/04/2008 11/05/2008 PANERA BREAD #1305 $81.09 LISA KROLL 11/04/2008 11/06/2008 OFFICE MAX $313.07 LISA KROLL 11/04/2008 11/07/2008 BROADWAY BAR & PIZZA MAPL $134.00 LISA KROLL 11/05/2008 11/07/2008 OFFICE DEPOT #1090 $58.33 LISA KROLL 10/31/2008 11/03/2008 BEST BUY MHT 00000109 $54.43 DAVID KVAM 10/24/2008 10/27/2008 METRO FIRE $325.00 STEVE LUKIN 10/30/2008 10/31/2008 MENARDS 3059 $4.39 STEVE LUKIN 10/31/2008 11/03/2008 RAINBOW FOODS 00088617 $252.87 STEVE LUKIN 10/31/2008 11/03/2008 WONDER/HOSTESS #63 $170.15 STEVE LUKIN 10/31/2008 11/03/2008 AIRGAS NORTH CENTRAL $1,191.93 STEVE LUKIN 10/31/2008 11/03/2008 AIRGAS NORTH CENTRAL $89.28 STEVE LUKIN 11/04/2008 11/06/2008 VIKING ELEC-CREDIT DEPT. $87.51 STEVE LUKIN 11/05/2008 11/06/2008 METRO FIRE $601.10 STEVE LUKIN 11/05/2008 11/07/2008 ASPEN MILLS INC. $37.95 STEVE LUKIN 10/30/2008 10/31/2008 CUB FOODS, INC. $113.46 GORDON MALLORY 10/28/2008 10/29/2008 DAVIS LOCK & SAFE $10.17 MARK MARUSKA 10/30/2008 11/03/2008 ON SITE SANITATION $915.90 MARK MARUSKA 11/04/2008 11/06/2008 ON SITE SANITATION $30.89 MARK MARUSKA 11/04/2008 11/06/2008 ON SITE SANITATION $427.13 MARK MARUSKA 11/05/2008 11/06/2008 WMS*WASTE MGMT WMEZPAY $936.95 MARK MARUSKA 11/06/2008 11/07/2008 HENRIKSEN ACE HARDWARE $298.42 MARK MARUSKA 11/06/2008 11/07/2008 LTG POWER EQUIPMENT $234.06 MARK MARUSKA 10/27/2008 10/29/2008 THE HOME DEPOT 2801 $13.24 BRENT MEISSNER 10/30/2008 11/03/2008 THE HOME DEPOT 2801 $2.92 BRENT MEISSNER 10/28/2008 10/28/2008 COMCAST CABLE COMM $139.92 ROBERT MITTET 11/02/2008 11/03/2008 FSH COMMUNICATION01 OF 01 $63.90 ROBERT MITTET 10/29/2008 10/30/2008 METROCALL/ARCH WIRE $15.97 ED NADEAU 10/30/2008 10/30/2008 U OF M CCE $99.00 BRYAN NAGEL 10/30/2008 11/03/2008 OFFICE DEPOT #1090 $199.51 AMY NIVEN 10/28/2008 10/30/2008 CARQUEST 01021104 $35.74 MICHAEL NOVAK 10/31/2008 11/03/2008 OFFICE DEPOT #1090 $405.77 MARY KAY PALANK 10/23/2008 10/27/2008 ASPEN MILLS INC. $99.50 ROBERT PETERSON 10/24/2008 10/27/2008 BESTBUYCOM 88994009 $93.92 ROBERT PETERSON 10/24/2008 10/27/2008 BEST BUY MHT 00000109 $640.49 ROBERT PETERSON 10/31/2008 11/03/2008 KNOWLANS #2 $23.06 ROBERT PETERSON 10/24/2008 10/29/2008 ADVANCED GRAPHIC SYSTEMS $117.15 PHILIP F POWELL 11/04/2008 11/05/2008 HENRIKSEN ACE HARDWARE $33.04 PHILIP F POWELL 11/04/2008 11/06/2008 CC MILITARY SURPLUS -MAP $38.43 PHILIP F POWELL 10/23/2008 10/27/2008 S S TREE AND HORTICULTUR $220.00 WILLIAM J PRIEFER 10/30/2008 11/03/2008 S S TREE AND HORTICULTUR $220.00 WILLIAM J PRIEFER 10/31/2008 11/03/2008 GE CAPITAL $331.99 WILLIAM J PRIEFER 11/04/2008 11/04/2008 REG*RECYCLING ASSO $210.00 WILLIAM J PRIEFER 11/05/2008 11/07/2008 U OF M PARKING AND TRANS $9.00 WILLIAM J PRIEFER 10/22/2008 10/27/2008 US AUTOFORCE NBW ($129.54) STEVEN PRIEM 10/23/2008 10/27/2008 KATH AUTO PARTS NSP $126.39 STEVEN PRIEM 10/23/2008 10/27/2008 OXYGEN SERVICE CO INC $72.76 STEVEN PRIEM 10/23/2008 10/27/2008 BAUER BULT TRE33200023 $383.80 STEVEN PRIEM 10/24/2008 10/27/2008 HENRIKSEN ACE HARDWARE $43.29 STEVEN PRIEM 10/27/2008 10/29/2008 KATH FUEL OFFICE $377.79 STEVEN PRIEM 10/28/2008 10/30/2008 TOUSLEY FORD 127200039 $9.55 STEVEN PRIEM 10/28/2008 10/30/2008 COMO LUBE & SUPPLIES $115.03 STEVEN PRIEM 10/29/2008 10/31/2008 KATH AUTO PARTS NSP $76.47 STEVEN PRIEM 10/29/2008 10/31/2008 KATH AUTO PARTS NSP $25.36 STEVEN PRIEM 10/29/2008 10/31/2008 GOODYEAR AUTO SRV CT 6920 $47.00 STEVEN PRIEM 10/30/2008 10/31/2008 ZEP MANUFACTURING $83.38 STEVEN PRIEM 10/30/2008 11/03/2008 KATH AUTO PARTS NSP $152.06 STEVEN PRIEM 10/30/2008 11/03/2008 KATH AUTO PARTS NSP $3.78 STEVEN PRIEM 10/30/2008 11/03/2008 KATH AUTO PARTS NSP $15.51 STEVEN PRIEM 10/30/2008 11/03/2008 KATH AUTO PARTS NSP $51.03 STEVEN PRIEM 10/31/2008 11/03/2008 KATH AUTO PARTS NSP $11.85 STEVEN PRIEM 10/31/2008 11/03/2008 FACTORY MOTOR PARTS #19 $105.80 STEVEN PRIEM 11/03/2008 11/05/2008 TOUSLEY FORD 127200039 $89.12 STEVEN PRIEM 11/03/2008 11/05/2008 BAUER BULT TRE33200023 $463.11 STEVEN PRIEM 11/03/2008 11/05/2008 BAUER BULT TRE33200023 $383.80 STEVEN PRIEM 11/03/2008 11/05/2008 R&R $300.00 STEVEN PRIEM 11/04/2008 11/06/2008 TOUSLEY FORD 127200039 $65.48 STEVEN PRIEM 11/04/2008 11/06/2008 FACTORY MOTOR PARTS #19 $109.26 STEVEN PRIEM 11/05/2008 11/06/2008 ZIEGLER INC COLUMBUS $15.63 STEVEN PRIEM 11/06/2008 11/07/2008 HENRIKSEN ACE HARDWARE $38.57 STEVEN PRIEM 10/24/2008 10/27/2008 SHRED-IT $59.94 KEVIN RABBETT 10/27/2008 10/29/2008 LAMETTRY'S COLLISION $1,109.65 KEVIN RABBETT 10/28/2008 10/29/2008 GRAFIX SHOPPE $63.90 KEVIN RABBETT 11/04/2008 11/05/2008 ACCURINT EOM AUTO P $30.00 KEVIN RABBETT 11/04/2008 11/06/2008 UNIFORMS UNLIMITED $1,060.43 KEVIN RABBETT 10/23/2008 10/27/2008 SHRED-IT $87.12 TERRIE RAMEAUX 10/28/2008 10/30/2008 THE STAR TRIBUNE CIRCULAT $64.57 TERRIE RAMEAUX 10/31/2008 11/03/2008 GE CAPITAL $43.77 TERRIE RAMEAUX 11/04/2008 11/05/2008 HILLYARD INC MINNEAPOLIS $1,126.91 MICHAEL REILLY 11/03/2008 11/05/2008 WATER GEAR INC. $156.37 NANCY RICHTER 11/03/2008 11/05/2008 SPORTSMITH FITNESS PARTS $186.83 NANCY RICHTER 10/23/2008 10/27/2008 ORIENTAL TRADING CO $79.67 AUDRA ROBBINS 11/03/2008 11/04/2008 WALGREENS #2936 $19.70 AUDRA ROBBINS 11/03/2008 11/04/2008 MAPLEWOOD PARKS AND RECRE $2.50 AUDRA ROBBINS 11/05/2008 11/06/2008 CUB FOODS, INC. $43.45 AUDRA ROBBINS 10/23/2008 10/27/2008 THE HOME DEPOT 2801 $39.94 ROBERT RUNNING 10/27/2008 10/29/2008 KATH AUTO PARTS NSP $16.32 ROBERT RUNNING 10/28/2008 10/29/2008 HYDROLOGIC ($3.79) ROBERT RUNNING 10/28/2008 10/29/2008 HENRIKSEN ACE HARDWARE $74.30 ROBERT RUNNING 10/28/2008 10/30/2008 TRUCK UTILITIES INC $34.17 ROBERT RUNNING 10/28/2008 10/30/2008 THE HOME DEPOT 2801 $9.28 ROBERT RUNNING 10/30/2008 11/03/2008 ROOT RIVER HARDWOODS $128.87 ROBERT RUNNING 11/05/2008 11/06/2008 MENARDS 3059 $20.11 ROBERT RUNNING 10/27/2008 10/28/2008 OFFICE DEPOT #1090 $308.89 DEB SCHMIDT 10/28/2008 10/30/2008 OFFICE DEPOT #1090 $53.63 DEB SCHMIDT 10/30/2008 11/03/2008 OFFICE DEPOT #1090 $34.25 DEB SCHMIDT 10/31/2008 11/03/2008 OFFICE DEPOT #1090 $50.41 DEB SCHMIDT 10/31/2008 11/03/2008 OFFICE DEPOT #1090 $60.42 DEB SCHMIDT 11/03/2008 11/04/2008 CUB FOODS, INC. $160.98 DEB SCHMIDT 11/06/2008 11/07/2008 ST PAUL STAMP WORKS INC $313.91 DEB SCHMIDT 10/23/2008 10/27/2008 GOODYEAR AUTO SRV CT 6920 $47.00 MICHAEL SHORTREED 10/24/2008 10/27/2008 UNIFORMS UNLIMITED INC 10/24/2008 10/27/2008 CLASSIC COLLISION CENT 10/27/2008 10/28/2008 DOCS STOP 5 10069649 10/27/2008 10/29/2008 QT 169 02001691 10/28/2008 10/29/2008 EZ GO 75 10063717 10/28/2008 10/29/2008 PV TRAVEL CENT00469809 10/28/2008 10/29/2008 SPARTAN PROMOTIONAL GRP 10/31/2008 10/31/2008 TI *TASER INTL 11 /02/2008 11 /03/2008 EZ GO 75 10063717 11 /02/2008 11 /03/2008 TREX MART 3 10020220 11/02/2008 11/03/2008 CHEVRON 00209756 11/03/2008 11/05/2008 LOVES COUNTRY 00003376 11/05/2008 11/06/2008 CUB FOODS, INC. 11/05/2008 11/07/2008 SUBWAY 00073700 10/29/2008 10/31/2008 MIDWAY PARTY RENTAL INC 10/30/2008 10/31/2008 PARTY AMERICA 1018 10/31/2008 11/03/2008 FEDEX KINKO'S #0617 11/03/2008 11/05/2008 MIDWAY PARTY RENTAL INC 11/03/2008 11/05/2008 PIONEER PRESS ADVERTISING 10/29/2008 10/30/2008 CUB FOODS, INC. 11/05/2008 11/06/2008 CUB FOODS, INC. 11/05/2008 11/07/2008 S & T OFFICE PRODUCTS 11/01/2008 11/03/2008 T-MOBILE RECURRING PMT 10/30/2008 10/31/2008 STEICHENS SPORTING 10/30/2008 11/03/2008 UNIFORMS UNLIMITED INC 10/31/2008 11/03/2008 BALDWIN COOKE 10/31/2008 11/04/2008 DALCO ENTERPRISES, INC 11/05/2008 11/07/2008 PIZZA MAN 11/05/2008 11/07/2008 OFFICE DEPOT #1090 11/05/2008 11/07/2008 OFFICE DEPOT #1105 $98.50 MICHAEL SHORTREED $610.00 MICHAEL SHORTREED $27.50 MICHAEL SHORTREED $24.00 MICHAEL SHORTREED $24.25 MICHAEL SHORTREED $18.00 MICHAEL SHORTREED $314.43 MICHAEL SHORTREED $95.00 MICHAEL SHORTREED $23.00 MICHAEL SHORTREED $24.50 MICHAEL SHORTREED $29.25 MICHAEL SHORTREED $24.25 MICHAEL SHORTREED $26.34 MICHAEL SHORTREED $210.72 MICHAEL SHORTREED $60.33 PAULINE STAPLES $31.92 PAULINE STAPLES $26.69 PAULINE STAPLES $12.65 PAULINE STAPLES $292.38 PAULINE STAPLES $83.37 JOANNE M SVENDSEN $50.50 JOANNE M SVENDSEN $104.10 JOANNE M SVENDSEN $182.17 DOUGLAS J TAUBMAN $18.14 JAMES TAYLOR $312.24 SUSAN ZWIEG $242.11 SUSAN ZWIEG ($29.28) SUSAN ZWIEG $49.00 SUSAN ZWIEG $114.38 SUSAN ZWIEG $9.61 SUSAN ZWIEG TOTAL $48,571.70 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 11/14/08 HJELLE, ERIK 416.42 11/14/08 JUENEMANN, KATHLEEN 416.42 11/14/08 NEPHEW, JOHN 416.42 11/14/08 ROSSBACH, WILLIAM 416.42 11/14/08 CHRISTENSON, SCOTT 1,902.91 11/14/08 FARR, LARRY 2,467.88 11/14/08 JAHN, DAVID 1,809.16 11/14/08 MORIlV, TROY 157.25 11/14/08 ARNOLD, AJLA 1,736.00 11/14/08 RAMEAUX, THERESE 3,246.90 11/14/08 FORMANEK, KAREN 1,732.31 11/14/08 MITTET, ROBERT 3,468.22 11/14/08 ANDERSON, CAROLE 2,610.77 11/14/08 COLLIlVS, CAROL 1,680.00 11/14/08 DEBILZAN, JUDY 1,128.09 11/14/08 JACKSON, MARY 2,093.63 11/14/08 KELSEY, CONNIE 2,466.66 11/14/08 CAREY, HEIDI 2,309.35 11/14/08 GUILFOILE, KAREN 3,841.26 11/14/08 KROLL, LISA 2,105.13 11/14/08 PENN, CHRISTINE 744.00 11/14/08 SCHMIDT, DEBORAH 2,214.91 11/14/08 SPANGLER, EDNA 1,072.65 11/14/08 CORTESI, LUANNE 1,147.23 11/14/08 JAGOE, CAROL 2,062.81 11/14/08 KELLY, LISA 1,204.99 11/14/08 CARSON, MICHELLE 1,080.59 11/14/08 MECHELKE, SHERRIE 1,102.28 11/14/08 MOY, PAMELA 1,172.91 11/14/08 OSTER, ANDREA 1,975.88 11/14/08 WEAVER, KRISTINE 1,949.35 11/14/08 CORCORAN, THERESA 1,776.55 11/14/08 PALANK, MARY 1,778.86 11/14/08 POWELL, PHILIP 2,800.78 11/14/08 SVENDSEN, JOANNE 2,045.56 11/14/08 THOMALLA, DAVID 4,699.27 11/14/08 YOUNG, TAMELA 1,826.50 11/14/08 ABEL, CLINT 2,737.80 11/14/08 ALDRIDGE, MARK 3,180.31 11/14/08 BAKKE, LONN 2,640.32 11/14/08 BARTZ, PAUL 3,327.69 11/14/08 BELDE, STANLEY 2,689.06 11/14/08 BENJAMIN, MARKESE 2,007.33 11/14/08 BIERDEMAN, BRIAN 3,490.19 11/14/08 BOHL, JOHN 3,015.99 11/14/08 BUSACK, DANIEL 3,918.96 11/14/08 COFFEY, KEVIN 2,899.00 11/14/08 GROTTY, KERRY 3,001.20 11/14/08 DEMULLING, JOSEPH 2,073.70 11/14/08 DOBLAR, RICHARD 3,608.40 11/14/08 FRITZE, DEREK 2,078.04 11/14/08 GABRIEL, ANTHONY 2,922.65 11/14/08 HAWKINSON JR, TIMOTHY 2,269.95 11/14/08 HEINZ, STEPHEN 2,887.92 11/14/08 HER, PHENG 1,775.17 11/14/08 HIEBERT, STEVEN 2,922.40 11/14/08 JOHNSON, KEVIN 4,435.18 11/14/08 KALKA, THOMAS 798.28 11/14/08 KARIS, FLINT 3,499.80 11/14/08 KONG, TOMMY 2,664.43 11/14/08 KREKELER, NICHOLAS 693.08 11/14/08 KROLL, BRETT 2,697.99 11/14/08 KVAM, DAVID 3,864.56 11/14/08 LANGNER, TODD 2,567.20 11/14/08 CARSON, DANIEL 2,640.32 11/14/08 LU, JOHNNIE 2,591.58 11/14/08 MARINO, JASON 2,591.58 11/14/08 MARTIN, JERROLD 2,737.80 11/14/08 MCCARTY, GLEN 2,738.22 11/14/08 METRY, ALESIA 2,780.76 11/14/08 NYE, MICHAEL 2,780.76 11/14/08 OLSON, JULIE 2,761.87 11/14/08 PALMA, STEVEN 3,120.67 11/14/08 RABBETT, KEVIN 3,864.56 11/14/08 RHUDE, MATTHEW 2,894.65 11/14/08 SHORTREED, MICHAEL 3,768.98 11/14/08 STEFFEN, SCOTT 3,366.32 11/14/08 STEINER, JOSEPH 2,715.01 11/14/08 SYPNIEWSKI, WILLIAM 2,529.01 11/14/08 SZCZEPANSKI, THOMAS 3,888.72 11/14/08 TRAN, JOSEPH 2,591.58 11/14/08 WENZEL, JAY 2,676.48 11/14/08 XIONG, KAO 2,639.44 11/14/08 BERGERON, JOSEPH 4,572.89 11/14/08 DUGAS, MICHAEL 2,939.41 11/14/08 ERICKSON, VIRGINIA 3,029.19 11/14/08 FLOR, TIMOTHY 4,015.66 11/14/08 FRASER, JOHN 3,483.04 11/14/08 LANGNER, SCOTT 2,786.54 11/14/08 THEISEN, PAUL 2,889.86 11/14/08 THIENES, PAUL 3,457.72 11/14/08 BADMAN, ANDREW 2,127.50 11/14/08 DAWSON, RICHARD 2,630.61 11/14/08 DOLLERSCHELL, ROBERT 293.39 11/14/08 EVERSON, PAUL 3,385.90 11/14/08 FOSSUM, ANDREW 2,649.50 11/14/08 HALWEG, JODI 2,431.68 11/14/08 JUNGMANN, BERNARD 3,037.77 11/14/08 NOVAK, JEROME 2,565 .47 11/14/08 OLSON, JAMES 3,135 .69 11/14/08 PERBIX, CHARLES 2,411 .63 11/14/08 PETERSON, ROBERT 2,751 .29 11/14/08 RICHARDSON, ANDREA 2,334 .14 11/14/08 SEDLACEK, JEFFREY 2,878 .95 11/14/08 STREFF, MICHAEL 2,753 .88 11/14/08 SVENDSEN, RONALD 3,331 .65 11/14/08 GERVAIS-JR, CLARENCE 3,342 .04 11/14/08 LUKIN, STEVEN 4,260 .90 11/14/08 ZWIEG, SUSAN 2,205 .23 11/14/08 AHL, R. CHARLES 5,453 .00 11/14/08 FINWALL, SHANN 2,820 .55 11/14/08 KNUTSON, LOIS 2,082 .29 11/14/08 KONEWKO, DUWAYNE 3,963 .44 11/14/08 NIVEN, AMY 1,537 .93 11/14/08 PASSI, CRYSTAL 435 .00 11/14/08 PRIEFER, WILLIAM 3,151 .77 11/14/08 BRINK, TROY 1,967 .75 11/14/08 BUCKLEY, BRENT 1,996 .85 11/14/08 DEBILZAN, THOMAS 2,036 .15 11/14/08 EDGE, DOUGLAS 2,022 .15 11/14/08 HAMRE, MILES 198 .00 11/14/08 JONES, DONALD 2,006 .15 11/14/08 MEISSNER, BRENT 1,579 .75 11/14/08 MEYER, GERALD 2,086 .59 11/14/08 NAGEL, BRYAN 3,015 .02 11/14/08 OSWALD, ERICK 2,255 .77 11/14/08 RUNNING, ROBERT 2,118 .95 11/14/08 TEVLIN, TODD 2,046 .15 11/14/08 BURLINGAME, NATHAN 1,710 .95 11/14/08 DUCHARME, JOHN 2,558 .86 11/14/08 ENGSTROM, ANDREW 2,108 .55 11/14/08 GAYNOR, VIRGINIA 2,182 .96 11/14/08 JACOBSON, SCOTT 2,533 .92 11/14/08 JAROSCH, JONATHAN 2,367 .75 11/14/08 KREGER, JASON 1,876 .15 11/14/08 KUMMER, STEVEN 2,727 .03 11/14/08 LINDBLOM, RANDAL 2,561 .17 11/14/08 LOVE, STEVEN 2,598 .99 11/14/08 O'CONNOR, DONOVAN 97 .60 11/14/08 THOMPSON, MICHAEL 3,094 .22 11/14/08 ZIEMAN, SCOTT 171 .60 11/14/08 EDSON, DAVID 2,048 .84 11/14/08 HINNENKAMP, GARY 2,402 .98 11/14/08 MARUSKA, MARK 3,000 .18 11/14/08 NAUGHTON, JOHN 2,006 .15 11/14/08 NORDQUIST, RICHARD 2,006 .15 11/14/08 NOVAK, MICHAEL 2,006 .15 11/14/08 SCHINDELDECKER, JAMES 2,008 .46 11/14/08 BIESANZ, OAKLEY 1,446 .04 11/14/08 DEAVER, CHARLES 97 .56 11/14/08 GERNES, CAROLE 312 .64 11/14/08 HAYMAN, JANET 1,328.39 11/14/08 HUTCHIlVSON, ANN 2,472.00 11/14/08 WACHAL, KAREN 738.49 11/14/08 FRY, PATRICIA 1,867.98 11/14/08 HALL, KATHLEEN 31.50 11/14/08 SINDT, ANDREA 1,921.35 11/14/08 THOMPSON, DEBRA 710.62 11/14/08 EKSTRAND, THOMAS 3,600.06 11/14/08 MARTIN, MICHAEL 2,361.03 11/14/08 BRASH, JASON 1,798.96 11/14/08 CARVER, NICHOLAS 3,027.38 11/14/08 FISHER, DAVID 3,938.72 11/14/08 RICE, MICHAEL 2,414.96 11/14/08 SWAN, DAVID 2,486.15 11/14/08 WELLENS, MOLLY 1,354.41 11/14/08 JOHNSON, GENE 1,440.00 11/14/08 BERGER, STEPHANIE 180.00 11/14/08 BJORK, BRANDON 294.25 11/14/08 FRANK, PETER 250.00 11/14/08 JANASZAK, MEGHAN 757.50 11/14/08 KOHLMAN, JENNIFER 171.00 11/14/08 MILTON, SCOTT 69.00 11/14/08 ROBBIlVS, AUDRA 2,439.86 11/14/08 RYCHLICKI, NICHOLE 91.00 11/14/08 SCHALLER, SCOTT 70.00 11/14/08 SHERRILL, CAITLIN 380.13 11/14/08 TAUBMAN, DOUGLAS 3,115.55 11/14/08 TAYLOR, JAMES 2,007.26 11/14/08 ADAMS, DAVID 1,506.95 11/14/08 GERMAIlV, DAVID 2,015.39 11/14/08 HAAG, MARK 2,006.15 11/14/08 NADEAU, EDWARD 3,384.17 11/14/08 SCHULTZ, SCOTT 2,202.15 11/14/08 ANZALDI, MANDY 1,853.98 11/14/08 BERGLUND, DANIEL 292.75 11/14/08 BRENEMAN, NEIL 1,741.11 11/14/08 CRAWFORD - JR, RAYMOND 799.50 11/14/08 DICKS, JOHN 544.00 11/14/08 EVANS, CHRISTINE 1,096.98 11/14/08 FABIO-SHANLEY, MICHAEL 41.75 11/14/08 GLASS, JEAN 1,982.54 11/14/08 GROPPOLI, LINDA 423.15 11/14/08 HANSEN, LORI 2,490.14 11/14/08 HER, CHONG 397.50 11/14/08 HER, PETER 325.60 11/14/08 HIX, MELINDA 129.25 11/14/08 HOFMEISTER, MARY 887.53 11/14/08 NAGEL, BROOKE 316.00 11/14/08 PELOQUIlV, PENNYE 508.89 11/14/08 SCHOENECKER, LEIGH 567.50 11/14/08 STAPLES, PAULINE 3,212.78 11/14/08 VANG, KAY 66.00 11/14/08 VANG, TIM 343.00 11/14/08 ZIELIlVSKI, JUDY 30.80 11/14/08 AICHELE, MEGAN 81.00 11/14/08 BAUDE, SARAH 153.00 11/14/08 BEITLER, JULIE 102.00 11/14/08 BENJAMIN, AYLA 28.35 11/14/08 BIGGS, ANNETTE 46.88 11/14/08 BRUSOE, AMY 177.65 11/14/08 BRUSOE, CRISTINA 174.75 11/14/08 CAMPBELL, JESSICA 120.00 11/14/08 CLARK, PAMELA 126.00 11/14/08 DEMPSEY, BETH 147.00 11/14/08 DEVRIENDT, KARA 65.00 11/14/08 DUNN, RYAN 1,032.46 11/14/08 ERICKSON-CLARK, CAROL 47.50 11/14/08 FLACKEY, MAUREEN 90.50 11/14/08 FONTAINE, KIM 560.79 11/14/08 GIEL, NICOLE 110.00 11/14/08 GRUENHAGEN, LINDA 201.20 11/14/08 HOLMBERG, LADONNA 354.00 11/14/08 HORWATH, RONALD 2,439.88 11/14/08 JASKEN, NICHOLAS 111.00 11/14/08 JOHNSON, JAMES 282.50 11/14/08 JOYER, JENNA 147.28 11/14/08 KOEHNEN, AMY 52.10 11/14/08 KOGLER, RYAN 231.50 11/14/08 KRONHOLM, KATHRYN 413.82 11/14/08 KURZHAL, ALISON 81.94 11/14/08 LAMEYER, ZACHARY 88.40 11/14/08 MATESKI, WAYNE 28.00 11/14/08 MATHEWS, LEAH 172.91 11/14/08 MCCANN, NATALIE 114.00 11/14/08 MCCARTHY, ERICA 105.63 11/14/08 NADEAU, KELLY 24.06 11/14/08 OBRIEN, JULIE 40.00 11/14/08 OLSON, SANDRA 73.50 11/14/08 PEHOSKI, JOEL 84.00 11/14/08 PROESCH, ANDY 502.72 11/14/08 RHODY, DIANE 350.00 11/14/08 RICHTER, DANIEL 106.50 11/14/08 RICHTER, NANCY 1,140.96 11/14/08 RONNING, ISAIAH 241.50 11/14/08 SCHAEFER, NATALIE 133.00 11/14/08 SCHREIER, ROSEMARIE 136.00 11/14/08 SCHUNEMAN, GREGORY 71.28 11/14/08 SKUNES, KELLY 101.25 11/14/08 SMITH, ANN 237.00 11/14/08 TUPY, ELIANA 34.00 11/14/08 TUPY, HEIDE 190.80 11/14/08 TUPY, MARCUS 176.40 11/14/08 WARNER, CAROLYN 326.95 11/14/08 WEDES, CARYL 98.00 11/14/08 WICKNER, KRISTY 117.38 11/14/08 WOLFGRAM, MARY 69.73 11/14/08 WOLFGRAM, TERESA 149.23 11/14/08 WOODMAN, ALICE 138.00 11/14/08 YOUNCE, BLAISE 157.50 11/14/08 ZALK, IDA 62.08 11/14/08 BOSLEY, CAROL 295.00 11/14/08 HOLMGREN, STEPHANIE 116.88 11/14/08 LANGER, CHELSEA 26.25 11/14/08 LANGER, KAYLYN 26.25 11/14/08 BATTLER, MELINDA 130.00 11/14/08 BEHAN, JAMES 1,873.82 11/14/08 DOUGLASS, TOM 1,240.12 11/14/08 GROPPOLI, JOE 486.00 11/14/08 PATTERSON, ALBERT 1,264.44 11/14/08 PRINS, KELLY 1,162.62 11/14/08 REILLY, MICHAEL 1,807.75 11/14/08 VALERIO, TARA 248.31 11/14/08 AICHELE, CRAIG 2,073.03 11/14/08 PRISM, STEVEN 2,256.55 11/14/08 WOEHRLE, MATTHEW 2,142.66 11/14/08 BERGO, CHAD 2,499.19 11/14/08 FOWLDS, MYCHAL 3,196.06 11/14/08 FRANZEN, NICHOLAS 2,462.27 1006198 11/14/08 LONGRIE, DIANA 473.15 1006199 11/14/08 DEFLORIN, ROXANNE 840.00 1006200 11/14/08 NEPHEW, MICHELLE 1,699.00 1006201 11/14/08 THOMFORDE, FAITH 713.13 1006202 11/14/08 AHRENS, FRANCES 157.25 1006203 11/14/08 ALBU, JOSEPHINE 101.75 1006204 11/14/08 ALBU, VERLE 166.50 1006205 11/14/08 ANDERSON, CHRISTINA 83.25 1006206 11/14/08 ANDERSON, CYNTHIA 138.75 1006207 11/14/08 ANDERSON, ELSIE 252.00 1006208 11/14/08 ANDERSON, SUZANNE 369.00 1006209 11/14/08 ANDERSON, VIVIAN 145.69 1006210 11/14/08 ANSARI, AHSANUDDIN 145.69 1006211 11/14/08 ARNOLD, CAROLS 134.13 1006212 11/14/08 BALUYUT, JENNIFER 87.88 1006213 11/14/08 BARRETT, MARLIS 143.38 1006214 11/14/08 BARTELT, JOAN 148.00 1006215 11/14/08 BEDOR, DAVID 138.75 1006216 11/14/08 BELLAND, JAIME 157.25 1006217 11/14/08 BERG, HELEN 74.00 1006218 11/14/08 BERRY, ROBERT 138.75 1006219 11/14/08 BOEHM, CATHERINE 92.50 1006220 11/14/08 BOLDEN, DONITA 113.31 1006221 11/14/08 BORTZ, ALBERT 159.56 1006222 11/14/08 BORTZ, JEANNE 183.75 1006223 11/14/08 BOYD, MARY 264.00 1006224 11/14/08 BREIDENSTEIN, ANNA 138.75 1006225 11/14/08 BRUDZINSKI, MARGARET 92.50 1006226 11/14/08 BUNDE, JENNETTE 145.69 1006227 11/14/08 BUNKOWSKE, BERNICE 136.44 1006228 11/14/08 CAHANES, LUCILLE 204.75 1006229 11/14/08 CARBONS, JOYCE 216.00 1006230 11/14/08 CABLE, JEANETTE 759.00 1006231 11/14/08 CARR, ROBERT 74.00 1006232 11/14/08 CLELAND, ANN 148.00 1006233 11/14/08 COHN-MADSON, DEBRA 148.00 1006234 11/14/08 CONNELLY, THOMAS 92.50 1006235 11/14/08 CONNOLLY, COLLEEN 111.00 1006236 11/14/08 CORBETT, ROBERT 87.88 1006237 11/14/08 COTTER, CATHLEEN 92.50 1006238 11/14/08 D'ARCIO, INDIA 74.00 1006239 11/14/08 DANSDILL, JOANNE 78.63 1006240 11/14/08 DAVIDSON, MARIANNE 157.25 1006241 11/14/08 DEEG, EDWARD 210.00 1006242 11/14/08 DEMKO, FRED 166.50 1006243 11/14/08 DEZELAR, PHILIP 150.31 1006244 11/14/08 DICKS, JUDY 143.38 1006245 11/14/08 DICKSON, HELEN 157.25 1006246 11/14/08 DROEGER, DIANE 246.00 1006247 11/14/08 DUCHARME, FRED 240.00 1006248 11/14/08 DUELLMAN, 408.00 1006249 11/14/08 EICKHOFF, CAROLYN 168.00 1006250 11/14/08 ENGEL, CAROL 175.75 1006251 11/14/08 ERICKSON, ELIZABETH 234.00 1006252 11/14/08 ERICKSON, ERIC 97.13 1006253 11/14/08 ERICKSON, SUSAN 101.75 1006254 11/14/08 FELD, ROBYN 145.69 1006255 11/14/08 FINCH, ROBERTA 166.50 1006256 11/14/08 FISCHER, MARY 246.75 1006257 11/14/08 FISCHER, PETER 254.38 1006258 11/14/08 FITZGERALD, DELORES 138.75 1006259 11/14/08 FOSBURGH, ANNE 225.75 1006260 11/14/08 FRANCIS, GRETCHEN 138.75 1006261 11/14/08 FRANCIS, ROBERT 157.25 1006262 11/14/08 FRANSSEN, MARYANN 143.38 1006263 11/14/08 FRANZEN, JAMES 138.75 1006264 11/14/08 FREER, MARY JO 134.13 1006265 11/14/08 FRIEDLEIN, CHARLENE 145.69 1006266 11/14/08 FRIEDLEIN, RICHARD 150.31 1006267 11/14/08 FRITSCHE, SAMANTHA 157.25 1006268 11/14/08 GEBAUER, MARILYN 78.63 1006269 11/14/08 GEBAUER, VICTOR 166.50 1006270 11/14/08 GIERZAK, CLARICE 143.38 1006271 11/14/08 GOLASKI, DIANE 282.00 1006272 11/14/08 GREFE, DAVID 175.75 1006273 11/14/08 GUDKNECHT, JAMIE 157.25 1006274 11/14/08 GUNK, JACLYNN 150.31 1006275 11/14/08 GUTHRIE, ROSALIE 138.75 1006276 11/14/08 HART, BARBARA 136.44 1006277 11/14/08 HEIlVINGER, GORDON 138.75 1006278 11/14/08 HERBER, DARLENE 74.00 1006279 11/14/08 HESS, HARLAND 78.63 1006280 11/14/08 HILLIARD, BARBARA 145.69 1006281 11/14/08 HIKES, CONSTANCE 74.00 1006282 11/14/08 HOGAN, ANNA 157.25 1006283 11/14/08 HOLZEMER, MARY 189.00 1006284 11/14/08 HORGAN, GERALD 92.50 1006285 11/14/08 HORGAN, SHARON 175.75 1006286 11/14/08 HORTON, SHIRLEE 145.69 1006287 11/14/08 HULET, JEANETTE 157.25 1006288 11/14/08 HULET, ROBERT 157.25 1006289 11/14/08 HUNTOON, LYNN 76.31 1006290 11/14/08 IVERSEN, MILDRED 141.06 1006291 11/14/08 IVERSEN, THOMAS 138.75 1006292 11/14/08 JEFFERSON, GWENDOLYN 152.63 1006293 11/14/08 JOHANNESSEN, JUDITH 204.75 1006294 11/14/08 JOHNSON, BARBARA 138.75 1006295 11/14/08 JOHNSON, MARY 111.00 1006296 11/14/08 JOHNSON, WARREN 152.63 1006297 11/14/08 JONES, SHIRLEY 136.44 1006298 11/14/08 JURMU, JOYCE 157.25 1006299 11/14/08 KIRCHOFF, HAROLD 92.50 1006300 11/14/08 KNAUSS, CAROL 152.63 1006301 11/14/08 KOCH, ROSEMARY 157.25 1006302 11/14/08 KOHUTH, JULIE 64.75 1006303 11/14/08 KOLASA, JOAN 143.38 1006304 11/14/08 KORTEKAAS, RICHARD 159.56 1006305 11/14/08 KRAMER, DENNIS 138.75 1006306 11/14/08 KRAMER, PATRICIA 152.63 1006307 11/14/08 KRAUSE, BRUCE 175.75 1006308 11/14/08 KREKELBERG, MONA 204.75 1006309 11/14/08 LACKNER, MARVELLA 143.38 1006310 11/14/08 LALLY, RITA 136.44 1006311 11/14/08 LAMPE, CHARLOTTE 148.00 1006312 11/14/08 CARSON, ANITA 204.75 1006313 11/14/08 LAUREN, LORRAINE 148.00 1006314 11/14/08 LAWRENCE, DONNA 134.13 1006315 11/14/08 LEITER, BARBARA 154.94 1006316 11/14/08 LEO, ANN 134.13 1006317 11/14/08 LEO, PATRICIA 74.00 1006318 11/14/08 LEONARD, CLAUDETTE 152.63 1006319 11/14/08 LINCOWSKI, STEVEN 138.75 1006320 11/14/08 LINCOWSKI, VIOLA 148.00 1006321 11/14/08 LOCKWOOD, JACQUELINE 152.63 1006322 11/14/08 LODGE, AUDREY 148.00 1006323 11/14/08 LOFGREN, DECOKES 148.00 1006324 11/14/08 LOFGREN, RICHARD 189.00 1006325 11/14/08 LOWE-ADAMS, SHARI 83.25 1006326 11/14/08 LUCAS, LYDIA 161.88 1006327 11/14/08 LUTTRELL, SHIRLEY 234.00 1006328 11/14/08 MAHOWALD, VALERIE 166.50 1006329 11/14/08 MAHRE, CAROL 639.00 1006330 11/14/08 MAHRE, GERALDINE 570.00 1006331 11/14/08 MANTHEY, JOHN 513.00 1006332 11/14/08 MARSH, DECOKES 138.75 1006333 11/14/08 MASKREY, THOMAS 117.94 1006334 11/14/08 MAUSTON, SHELIA 157.25 1006335 11/14/08 MCCAULEY, JUDITH 157.25 1006336 11/14/08 MEALEY, GEORGIA 148.00 1006337 11/14/08 MECHELKE, GERALDINE 143.38 1006338 11/14/08 MECHELKE, MARYLOU 150.31 1006339 11/14/08 MEISTER-WESTERMANN, JEAN 101.75 1006340 11/14/08 MEYER, JACQUELINE 157.25 1006341 11/14/08 MICHOLS, MIRANDA 154.94 1006342 11/14/08 MILLER, CHARLOTTE 92.50 1006343 11/14/08 MILLER, ERIC 108.69 1006344 11/14/08 MISGEN, JOAN 152.63 1006345 11/14/08 MOSSONG, BETTY 157.25 1006346 11/14/08 MUDEK, DOLORES 80.94 1006347 11/14/08 MUDEK, LEO 64.75 1006348 11/14/08 MURASKI, GERALDINE 64.75 1006349 11/14/08 MYSTER, THOMAS 157.25 1006350 11/14/08 NEWCOMB, WINTERED 150.31 1006351 11/14/08 NIETERS, LOUISE 189.00 1006352 11/14/08 NORBERG, ANN 78.63 1006353 11/14/08 O'BRIEN, DANIEL 157.25 1006354 11/14/08 OLSON, ANITA 145.69 1006355 11/14/08 OLSON, LOIS 145.69 1006356 11/14/08 OLSON, NORMAN 157.25 1006357 11/14/08 OSLUND, KATHRYN 138.75 1006358 11/14/08 PADDOCK, KENNETH 186.38 1006359 11/14/08 PARENT, DIAN 148.00 1006360 11/14/08 PEITZMAN, LLOYD 157.25 1006361 11/14/08 POPHAM, MICHAEL 74.00 1006362 11/14/08 QUISTAD, IDA 94.81 1006363 11/14/08 REMPEL, LOVELLA 143.38 1006364 11/14/08 RODRIGUEZ, VINCENT 148.00 1006365 11/14/08 ROHRBACH, CHARLES 143.38 1006366 11/14/08 ROHRBACH, ELAINE 152.63 1006367 11/14/08 ROLLER, CAROLYN 157.25 1006368 11/14/08 RONHOLM, MARY 134.13 1006369 11/14/08 RUDEEN, ELAINE 148.00 1006370 11/14/08 SANDBERG, JANET 148.00 1006371 11/14/08 SATRIANO, PAULINE 134.13 1006372 11/14/08 SAUER, ELMER 157.25 1006373 11/14/08 SAUER, KATHLEEN 148.00 1006374 11/14/08 SCHEUNEMANN, MARJORIE 134.13 1006375 11/14/08 SCHIFF, MARGARET 152.63 1006376 11/14/08 SCHLUENDER, CYNTHIA 157.25 1006377 11/14/08 SCHNEIDER, MARY 136.44 1006378 11/14/08 SCHOENECKER, SANDRA 143.38 1006379 11/14/08 SCHROEPFER, HARRIET 143.38 1006380 11/14/08 SCHULTZ, LOUISE 143.38 1006381 11/14/08 SHANKAR, ANANTH 148.00 1006382 11/14/08 SPANGLER, ROBERT 138.75 1006383 11/14/08 SPEAR, MICHELE 64.75 1006384 11/14/08 SPIES, LOUIS 166.50 1006385 11/14/08 STAFKI, TIM 264.00 1006386 11/14/08 STENSON, KAREN 145.69 1006387 11/14/08 STEVENS, SANDRA 157.25 1006388 11/14/08 STORM, MARY 134.13 1006389 11/14/08 STRACK, JOAN 168.81 1006390 11/14/08 STRUNK, AMYE 74.00 1006391 11/14/08 TAYLOR, LORRAINE 189.00 1006392 11/14/08 TAYLOR, RITA 145.69 1006393 11/14/08 TILLMAN, LEILA 145.69 1006394 11/14/08 TOLBERT, D-FRANKLIN 150.31 1006395 11/14/08 TRIPPLER, DALE 372.75 1006396 11/14/08 URBANSKI, CAROLYN 148.00 1006397 11/14/08 URBANSKI, HOLLY 246.00 1006398 11/14/08 URBANSKI, MICHELLE 152.63 1006399 11/14/08 URBANSKI, WILLIAM 83.25 1006400 11/14/08 VAN BLARICOM, BEULAH 231.00 1006401 11/14/08 VANEK, MARY 74.00 1006402 11/14/08 VATNE, MARY 152.63 1006403 11/14/08 VOLKMAN, PHYLLIS 148.00 1006404 11/14/08 WALSTEAD, PATRICIA 108.69 1006405 11/14/08 WANDERSEE, GENE 106.38 1006406 11/14/08 WETLAND, CONNIE 106.38 1006407 11/14/08 WHITCOMB, LARRY 157.25 1006408 11/14/08 WILLY, JOHN 178.50 1006409 11/14/08 WITSCHEN, DECOKES 152.63 1006410 11/14/08 YORKOVICH, CINDY 136.44 1006411 11/14/08 WELCHLIN, CABOT 2,742.14 1006412 11/14/08 ERICKSON, AMANDA 143.00 1006413 11/14/08 GRAVES, CONNIE 90.00 1006414 11/14/08 GRUENHAGEN, JULIANNE 169.00 1006415 11/14/08 KRENZ, CASSANDRA 91.00 1006416 11/14/08 LINDA, KELLIE 139.50 1006417 11/14/08 MILTON, TIMOTHY 45.00 1006418 11/14/08 MULLEN, REBECCA 39.00 1006419 11/14/08 ROBBINS, CAMDEN 112.00 1006420 11/14/08 RUBBELKE, JAMIE 91.00 1006421 11/14/08 VUE, LOR PAO 314.50 1006422 11/14/08 BUESING, DYLAN 98.00 1006423 11/14/08 FENGER, JUSTIN 240.03 1006424 11/14/08 GRANT, MELISSA 329.00 1006425 11/14/08 HANSON, MATTHEW 284.56 1006426 11/14/08 LAMSON, KEVIN 122.50 1006427 11/14/08 MCCORMACK, MELISSA 50.75 1006428 11/14/08 MCLAURIN, CHRISTOPHER 333.70 1006429 11/14/08 MORIS, RACHEL 39.00 1006430 11/14/08 OLSON, SHELBY 18.00 1006431 11/14/08 ROGNESS, TRYGGVE 42.08 1006432 11/14/08 ROSTRON, ROBERT 336.25 1006433 11/14/08 SAUCERMAN, MICHAEL 155.20 1006434 11/14/08 SCHAEFER, JAMES 155.76 1006435 11/14/08 SCHMIDT, JOHN 149.81 1006436 11/14/08 ZALK, DAVID 10.00 1006437 11/14/08 HER, SHILLAME 50.75 1006438 11/14/08 MCDONALD, JESSALYNN 138.25 1006439 11/14/08 ZAGER, LINNEA 95.00 1006440 11/14/08 BOWMAN, MATTHEW 235.00 1006441 11/14/08 SCHULZE, KEVIN 302.50 1006442 11/14/08 STEFFEN, MICHAEL 56.00 TOTAL 510,186.23 Agenda Item M 1 MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: Michael Martin, AICP, Planner SUBJECT: Conditional Use Permit Termination PROJECT: Walking In Faith Church LOCATION: 2385 Ariel Street DATE: November 14, 2008 INTRODUCTION The conditional use permit (CUP) for a church to operate in the office building at 2385 Ariel Street is due for review. Mr. Paul Strong, representing Walking in Faith Christian Ministries, opened a church in an existing office building in the Heather Ridge office complex. This church once operated in the Maplewood Inn-Best Western (on Southlawn Drive) but moved to this new location in January 2005. Maplewood city code requires a CUP for places of worship in any location. BACKGROUND On June 24, 1996, the city council approved the following for Heather Ridge: 1. A rezoning from R-3 (multiple dwelling) to BC-M (business commercial modified). 2. Aland use plan change from R-3(M) (multiple dwelling-medium density) to BC-M. 3. A CUP to build on land designated as an out lot. 4. The project design plans. On January 10, 2005, city council approved a conditional use permit for Walking in Faith Church at 2385 Ariel Street (See attachment 4 for city council minutes of approval). The church received an interior remodeling building permit from the city on February 7, 2005. DISCUSSION Paul Strong indicated to city staff that the church is no longer in operation. City staff confirmed that a church no longer occupies 2385 Ariel Street and in fact is occupied by another business. Staff recommends that the city council take formal action by adopting the attached Resolution of Termination. Code Requirement Section 44-1101 of the zoning code states that the city council may terminate a CUP if the use is no longer in effect. RECOMMENDATION Adopt the resolution terminating the conditional use permit for Walking in Faith church since it is no longer in operation. P:sec 11\Walking in Faith CUP Termination 08 Attachments: 1. Location map 2. Area map 3. Site plan 4. 1-10-05 city council minutes 5. Resolution for CUP Termination N COPE HVE / ~ I I I I I I I ~ ~ ~ Y J ~ W Q - U Z 2 ~ ~ ~ Z n a d' W ~] COPE AVE 5~n~t,~ULI l l RD s (~ Location Map 2385Ariel St Heather Ridge Attachment 1 N GERV~~IS AV_E-- r' ~" m~ ~~ Attachment 2 I ,•~ ~ ~~ I t ~~~ F I `_ - -- - -- -------- ___._ S}iERREf~~ ~~ sl 1 Q L m SHERREN (Us B d - o ST~ ASTLE CT r ~ 1 i m ~ ~~ c c~ Area Map 2385Ariel St Heather Ridge i i ~~[ Attachment 4 MINUTES MAPLEWOOD CITY COUNCIL 7:05 P.M. Monday, January 10, 2005 Council Chambers, City Hall Meeting No. 05-01 A. CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the City Hall, and was called to order at 7:05 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Jackie Monahan-Junek, Councilmember Present Will Rossbach, Councilmember Present K. NEW BUSINESS 2. Conditional Use Permit -Walking in Faith Church (2835 Ariel Street) a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. c. Commissioner Grover presented the Planning Commission Report. d. Paul Strong, the applicant answered council questions. Councilmember Koppen moved to adopt the following resolution a~provin~ the conditional use permit for Walking in Faith Ministries to operate a church in the building at 2385 Aerial Street: CONDITIONAL USE PERMIT RESOLUTION 05-01-002 WHEREAS, Mr. Paul Strong, representing Walking in Faith Christian Ministries, is requesting that Maplewood approve a conditional use permit for a church to operate in an existing office building. WHEREAS, this permit applies to the property at 2385 Ariel Street. The legal description is: Maplewood Retail Addition, subject to street, Outlot A. (PIN ll-29-22-31-0063) 5 City Counci101-10-OS WHEREAS, the history of this conditional use permit is as follows: On December 20, 2004, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve this permit. 2. On January 10, 2005, the city council discussed this request. The council gave everyone at the meeting a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the council approve the above-described conditional use permit based on the building and site plans. The city approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with Maplewood's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The city council may waive any of the above requirements provided the council determines that the balancing of public interest between governmental units would be best served by such a waiver. 6 City Counci101-10-OS Approval is subject to the following conditions: 1. All construction shall follow the plans dated November 22, 2004, as approved by the city. The director of community development may approve minor changes. 2. The proposed church must be started in this location within one year after council approval or the permit shall end. The council may extend this deadline for one year. 3. The owner and the church operators shall ensure that the church space meets all the requirements of the building code as determined by the building official and the fire marshal. In addition, city staff shall determine the maximum capacity of the church upon review of the final floor and building plans. 4. The city council shall review this permit in one year. Seconded by Councilmember Rossbach Ayes-All 7 City Counci101-10-OS Attachment 5 CONDITIONAL USE PERMIT TERMINATION RESOLUTION WHEREAS, Mr. Paul Strong, of Walking in Faith Christian Ministries, received approval from the Maplewood City Council on January 10, 2005, for a conditional use permit allowing for a church to operate in an existing office building. WHEREAS, Mr. Strong subsequently notified the City of Maplewood on November 14, 2008 that Walking in Faith Christian Ministries no longer is in operation and therefore has no need for this conditional use permit. WHEREAS, this permit applies to the property at 2385 Ariel Street. The legal description is: Maplewood Retail Addition, subject to street, Outlot A. (PIN 11-29-22-31-0063) WHEREAS, the history of this conditional use permit termination is as follows: 1. On ,the city council terminated this conditional use permit since the applicant, Walking in Faith Christian Ministries, no longer operates a church in an existing office building located at 2385 Ariel Street. NOW, THEREFORE, BE IT RESOLVED that the city council terminate the above-described conditional use permit because Walking in Faith Christian Ministries no longer operates a church in an existing office building. The Maplewood City Council this resolution of termination on November 24, 2008. Agenda Item M2 MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: Michael Martin. AICP, Planner SUBJECT: Conditional Use Permit Review PROJECT: Mounds Park Academy LOCATION: 2051 Larpenteur Avenue East DATE: November 14, 2008 INTRODUCTION The conditional use permit (CUP) for Mounds Park Academy at 2051 Larpenteur Avenue is due for review. The CUP is for a school in an R-1 (single-family residential) zoning district. (See the maps on pages three through five and the city council minutes starting on page six.) BACKGROUND On May 24, 2004, the city council made several approvals for Mounds Park Academy including: 1. Aland use plan change for two adjacent residential properties on Larpenteur Avenue. This change was from R-1 (single dwellings) to S (school). The revision was for the site expansion, the revised parking lot and driveway plans and for the proposed building additions. (See the maps on pages three through five.) 2. A conditional use permit (CUP) revision. The Maplewood City Code requires a CUP for schools in any location. 3. The design plans for the project, including the site, building and landscaping plans. On March 28, 2005, the city council approved a request for up to $14 million in tax-exempt financing for Mounds Park Academy. On September 11, 2006, the city council reviewed the CUP for Mounds Park Academy and agreed to review it again in one year. DISCUSSION In 2006, the school finished their field house and classroom addition on the west and north sides of their building. Over the summer of 2006, city staff received complaints from one of the neighbors on Ruth Street about several matters at Mounds Park Academy. The complaints included issues with the pond near Larpenteur Avenue, glare from the lights in the parking lot and with the garbage hauler that serves the school. After city staff notified the school about the concerns of the neighbors, the school made changes to the pond and to the lights. In addition, they worked with their garbage hauler to lessen their impacts on the neighbors. Since the school made the changes city staff has not received any more complaints from the neighbors. Staff recommends that the city review the CUP for Mounds Park Academy again in the future only if a problem arises or if a major change is proposed to the site. RECOMMENDATION Review the permit for Mounds Park Academy at 2051 Larpenteur Avenue in the future only if a problem arises or if a major change is proposed to the site. p/Sec 14/mpa CUP Review - 2008 Attachments: 1. Location Map 2. Property Line Map 3. Approved Site Plan 4. May 24, 2004 City Council Minutes 2 Attachment Attachment 1 lcnue~e~leod Lake uoisr r.~ ~-~` =~ AVE. ~ CAPE AVE ~; . iii LARK ~ AVE. ~ I-n Itrs ~, ~ rri U4lJWE RD. _~ .,,dpi LJ1l3RtE = Rd ~ ~ ~ ~ ~ ~ AVE. ~ ~ ~u v ~ ~ r~ o ~ co. rte. ~ ~ ~cE AvE a••~ :-, _~ ~'~ ~~ ~ i=~ ~~ ~~ ~~ ~~ ~ ~; x dcedieli ~L~,i ~~~4 ~. IS AVE. 1 15EYYOOD AllE. AVE. S ~`~` ~./ ,~ W_ z ~ Fir 0' 1700 ` 340.0' ~„ 1,~ 2„ SCALE ~~~ FIOL].OMUAY ~ `~ ~ ARE]~LS ~ 5~• _ ~ Y ~ ~. , RPlEY AVE ® ~ ~~~~~ SAINT RAUL W NORTH SAINT PAUL ~ i ~ ~ ~ ~ . ' 3. KNOT ~ ;. RI AV ~~ ~ lOFIGSTON AVE. o 0 11CJe~/Cffl' LN ~ l'w i ~n ~~ .~+~~ . W ~ O ~ ~ ~ ~ ~~ 8 ~ vE '~ . . ~IOPiFAirA AVE t1011wa ~~ MON W ~ ~ lEV1 N AV U Q 1 ~ -~ ~ ~' a a ~A'r~' ~y a~ _ l ~M `' ru~ E- z ~ ~ ~ ~~! N U EMI G ~ ~ ~ ~ ~ OOIIpi ~ E i .iwn 2 . A1~ GT. Y 3 'ffYl 4 .: SOBS E MMRYLAND i 4 s 5 : CQJ~ AVE. LQCAT~~4N MAP 3 -' , _~ -.E~~1~11E ~ ~ i4 '~ 1 t f f9a7 '~~ iii -~ ~VE~E~ ~~ ~ ~~ ff ~ I 1~1'f 1 ~ ~ ~ 44 -~~~~~ ~• f { '~ i I ~` 106f } L 0 1i 1 k,~ 1. ~~ f' IOQS 4AQ7 .~, ^~~ ~ 4 f743 ® ~ i f ® ~I~I ~r . ~4 0 a L rr~ 7E96 `' y, ~i r i I [:1 I MINUTES Attachment 4 MAPLEWOOD CITY COUNCIL 7:06 P.M. Monday, May 24, 2004 Council Chambers, Municipal Building Meeting No. 04-11 A. B. C. H. CALL TO ORDER A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:06 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE A moment of silence was held in memory of Barbara Goss, the mother of Maplewood City Clerk Karen Guilfoile. ROLL CALL Robert Cardinal, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Jackie Monahan-Junek, Councilmember Present Will Rossbach, Councilmember Present PUBLIC HEARINGS 2. 8:15 p.m. Mounds Park Academy Expansion (2051 Larpenteur Avenue) Land Use Plan Change (R-1 to S (school) (4 votes) Conditional Use Permit Revision Design Approval a. City Manager Fursman presented the report. b. Associate Planner Roberts presented specifics from the report. b. Community Design Review Board member Longrie-Kline presented the Design Review Board Report c. Commissioner Bartol presented the Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Dave Aune, Business Manager for Mounds Park Academy, Maplewood Ron Cockriel, 943 Century Avenue, Maplewood, Maplewood g. Mayor Cardinal closed the public hearing. 6 City Council Meeting OS-24-04 Councilmember Monahan-Junek moved to adopt the following resolution chan~in~ the land use plan designation from R-1 (single Dwellings) to S (school) for the properties at 2025 and 2027 Larpenteur Avenue: LAND USE PLAN CHANGE RESOLUTION 04-05-095 WHEREAS, David Aune, representing Mounds Park Academy, proposed a change to the city's land use plan from R-1 (single dwellings) to S (school). WHEREAS, this change applies to the properties at 2025 and 2027 Larpenteur Avenue (in Section 14, Township 29, Range 22, Ramsey County, Minnesota). WHEREAS, the history of this change is as follows: On May 3, 2004, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the plan amendment. 2. On May 24, 2004, the city council discussed the proposed land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described change for the following reasons: 1. It would be consistent with the goals and objectives of the comprehensive plan including: a. Provide for orderly development. b. Minimize conflicts between land uses. c. Whenever possible, changes in types of land use should occur so that similar uses front on the same street or at borders of areas separated by major man-made or natural barriers. d. Transitions between distinctly differing types of land uses should not create a negative economic, social or physical impact on adjoining developments. e. The city coordinates land use changes with the character of each neighborhood. f. Protect neighborhoods from encroachment or intrusion of incompatible land uses by adequate buffering and separation. 2.This area would eliminate the planned residential area that was on a minor arterial street and was between a residential area and the existing school. 3.This site is proper for and consistent with the city's policies for a school. This includes: 7 City Council Meeting OS-24-04 a. It is on a minor arterial street and is near a collector street. b. Minimizing any adverse effects on surrounding properties because there would be no traffic from this development on existing residential streets. 4. It would be consistent with the proposed land use. Seconded by Councilmember Koppen Ayes-All Councilmember Monahan-Junek moved to adopt the following resolution a~provin~ a revision for the conditional use permit for Mounds Park Academy at 2051 Larpenteur Avenue: CONDITIONAL USE PERMIT REVISION RESOLUTION 04-05-096 WHEREAS, Mr. David Aune, representing Mounds Park Academy, has requested a revision to the conditional use permit for their school. WHEREAS, this permit applies to the existing school property at 2051 Larpenteur Avenue and the properties at 2025 and 2027 Larpenteur Avenue. The legal descriptions are: Tracts A, D, E, F, G, and H of Registered Land Survey No. 396, Ramsey County, Minnesota. Subject to County Road A (Larpenteur Avenue), the west 132 feet of the South 330 feet of the SE'/4 of Section 14, Township 29, Range 22 (PIN 14-29-22-43-0009) Subject to County Road A (Larpenteur Avenue), the east 132 feet of the West 264 feet of the South 330 feet of the SE'/4 of Section 14, Township 29, Range 22 (PIN 14-29-22-43-0008) WHEREAS, the history of this conditional use permit revision is as follows: The planning commission discussed the conditional use permit revision on May 3, 2004. They recommended that the city council approve the revision. 2. The city council held a public hearing on May 24, 2004. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit revision for the following reasons: The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the exist$ g or planned character of the surrounding area. City Council Meeting OS-24-04 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: All construction must comply with the site plan, date-stamped April 8, 2004. ,.T,.~.,.r..,~,.~ ' The city council may approve major changes. The director of community development may approve minor changes. Such changes shall include: a. Revising the ~radin~ and site plans to show the contractor minimizing the loss or removal of natural vegetation and to meet all the conditions of the city engineer. The school may implement the changes and additions shown on the plans in phases. 2. The city council shall review this permit revision one year from the date of approval, based on the procedure in the city code. 3. The school shall turn the tennis court lights off by 9:00 p.m. Only the school shall use the tennis court lights. 4. The school shall only use the area between the tennis courts and pond and the west lot line as a track or route for running during fall and spring cross-country meets. c. 5. The school shall not allow ~arba~e or trash pick-up between the hours of 11:00 p.m and 5~3~ a m 9 City Council Meeting OS-24-04 d. The city council requires that the school remove the westerly access at Price Avenue A e. The wooden screening fence shall be kept in good repair. £ The school, the fire marshal and the city building official shall agree on a plan for the school to make the required life safety and building improvements to the existing building. This plan shall include the installation of: a. The required fire protection (~rinkler) systems. b. An early warning fire protection system (smoke detection and monitoring). c. Additional emergency lights and exit signs (if necessarx). d. The necessary changes to meet the handicapped accessibility code requirements. e. A proper address on the building. £ Any other changes the fire marshal or the building official deem necessary g. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. h. Have the city en ing eer a~rove final construction and en ing eerin~plans. These plans shall meet all the conditions and changes that the engineers noted in the memo dated Apri126, 2004, including the installation of the sidewalk along Larpenteur Avenue. i. The school shall be responsible for the maintenance and clean up of the pondin~ areas on their property j. The school shall post the driveways and drive aisles as no parking zones. k The city council shall review this permit revision in one year. Seconded by Councilmember Koppen Ayes-All Councilmember Monahan-Junek moved to approve the plans date-stamped April 8, 2004 (site plan, landscape plan, ~radin~ and drainage plans and building elevations) for Mounds Park Academy. This approval is subject to the applicant or contractor doing the following: 1.Repeat this review in two years if the city has not issued a grading permit or a building permit for this project. 2. Complete the following before the city issues a grading or building permit: 10 City Council Meeting OS-24-04 a. Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, retaining wall, tree, sidewalk, driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation, water elevation and contour information. These shall include the normal water elevation and 100-year high water elevation for the ponds. (b) Include contour information for all the land that the construction will disturb. (c) Show sedimentation basins or ponds as may be required by the watershed board or by the city engineer. The ponds or basins shall meet the city's design standards and shall include best management practices and rainwater gardens wherever practical. (d) Show all proposed slopes steeper than 3:1 on the proposed construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. This shall include covering these slopes with wood-fiber blankets and seeding them with a "no mow" native vegetation rather than using sod or grass. (e) Show all retaining walls on the plans. Any retaining walls more than four feet tall require a building permit from the city. (f) Show as little disturbance as possible on the west and east sides of the site to minimize the loss or removal of the trees. This is to keep and protect as many of the trees along the west and east property lines as possible. (g) Show the required sidewalk along Larpenteur Avenue. (3) The tree plan shall: (a) Be approved by the city engineer before site grading or tree removal. (b) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (c) Show the size, species and location of the replacement trees. The deciduous trees shall be at least two and one half (2 1/2) inches in diameter and shall be a mix of coniferous trees and red and white oaks and sugar maples. (d) Show no tree removal beyond the approved grading and tree limits. 11 City Council Meeting OS-24-04 (4) All the parking areas and driveways shall have continuous concrete curb and gutter except where the city engineer decides that it is not needed. (5) The project engineer shall submit to the city a storm water management plan, including drainage and ponding calculations, for the proposal. (6) Make all the changes and meet all the conditions as required by the city engineer and as noted by Chuck Vermeresch in the memo dated Apri126, 2004. b. Submit a certificate of survey for all new construction. c. Submit a revised landscape plan to staff for approval that incorporates the following details: (1) Preserving as much of the existing vegetation (including large trees) along the western and eastern property lines as possible. (2) The manicured or mowed areas from the natural areas. The native grasses and flowering plants shall be those needing little or no maintenance. Specifically, the developer or contractor shall have the natural areas seeded with an upland mixture and lowland mixtures as appropriate. (3) That shows the location of all large trees on the site. (4) All trees would be consistent with city standards for size, location and species. (5) Planting (instead of sodding) the disturbed areas around the ponding areas with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance and shall extend at least four feet from the ordinary high water mark (OHWM) of the pond. This is to reduce maintenance costs and to reduce the temptation of people mowing into the pond. (6) The maple trees must be at least 2 1/2 inches in caliper, balled and burlapped. (7) The plantings proposed around the building shown on the landscape plan date- stamped April 8, 2004 shall remain on the plan. (8) In addition to the above, the contractor shall sod all front, side and rear yard areas (except for mulched and edged plantings or tree beds). (9) No landscaping shall take place in the Larpenteur Avenue boulevard. The contractor shall restore the boulevard with sod. 12 City Council Meeting OS-24-04 (10) Adding more evergreen trees (Black Hills spruce or Austrian pines) along the west property line of the site. These trees are to be at least six feet tall and the contractor shall plant these trees in staggered rows. The contractor shall place the trees to reduce the effects of motor vehicle headlight glare to adjacent residential properties. d. Submit material samples and color schemes for each building addition to staff for approval. The building materials and windows (including the frames and glass) shall be compatible with the existing building. e. Get a demolition permit from the city to remove the existing houses and garages from the properties at 2025 Larpenteur Avenue and 2027 Larpenteur Avenue. £ Get the necessary approvals and permits from the watershed district. g. Get the necessary approvals and permits from Ramsey County. h. Provide design details (height, depth and materials) about the proposed retaining walls. After demolition, the school shall combine the properties at 2025 and 2027 Larpenteur Avenue with the school property for tax and identification purposes. Submit plans for staff approval for the removal and replacement of the six-foot-high screening fence along the west property line. This fence shall extend from the Larpenteur Avenue right-of--way to the existing pond. k Submit a letter of credit or cash escrow for all required exterior improvements. The amount of the escrow shall be 150 percent of the cost of the work. 3. Complete the following before using the new parking lots or before occupying the building additions: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. Sod all landscaped areas, except for the ponding areas, which may be seeded. c. Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. d. Install ahandicap-parking sign for each handicap-parking space and an address on the building. In addition, the applicant shall install "no parking" signs along all the driveways and drive aisles within the site and elsewhere, as may be required by staff. e. Paint any roof-top mechanical equipment to match the uppermost part of the building. (code requirement) 13 City Council Meeting OS-24-04 £ Install on-site lighting for security and visibility that follows the approved site lighting plan. All exterior lighting shall follow the approved lighting plan that shows the light spread and fixture design. All light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right-of--ways and from adjacent properties. g. Remove and replace the privacy fence along the western property line from the right-of- way of Larpenteur Avenue to the existing pond. h. The developer or contractor shall: (1) Complete all grading for the site drainage and meet all city requirements. (2) Place temporary orange safety fencing and signs at the grading limits. (3) Remove any debris or junk from the site. (4) Install the curb and gutter, parking lots, sidewalk and retaining walls as shown on the approved prof ect plans. (5) Install the required landscaping with each phase of the project. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June 1 if the contractor finishes the new parking lot in the fall or winter or if the building additions are occupied in the fall or winter, or within six weeks of occupancy if the building additions are occupied in the spring or summer. The city receives an agreement that will allow the city to complete any unfinished work. All work shall follow the approved plans. The director of community development may approve minor changes. 6. This approval does not include signage. All proposed signs must comply with the city's sign ordinance and the applicant must obtain all required sign permits before the installation or relocation of signs. Seconded by Councilmember Juenemann Ayes-All 14 City Council Meeting OS-24-04 Agenda Item M3 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Acting Public Works Director Steve Kummer, Civil Engineer II SUBJECT: Lark-Prosperity Area Street Improvements, City Project 07-15, Consider Approval of Resolution Reducing Retainage on Existing Construction Contract DATE: November 17, 2008 INTRODUCTION The construction contract with T.A. Schifsky and Sons, Inc. for the Lark-Prosperity Area Street Improvements (City Project 07-15) is about 95% complete. Kimley-Horn and Associates, the project engineering consultant, is recommending a reduction in contract retainage from 5% to 1 %, and staff concurs. The council will consider the attached resolution authorizing the City Engineer to reduce the contract retainage. BACKGROUND On August 27th, 2007, the city council awarded T.A. Schifsky and Sons, Inc. a construction contract for utility and roadway improvements in the amount of $2,494,240.24. To date the approved contract amendments of $42,922.99 increased the contract amount to $2,537,163.23. DISCUSSION The total contract amount paid to date is $2,376,839.38, or 93.7% of the approved contract amount. The total contract amount paid to date is the summation of the total quantities paid minus 5% retainage. Therefore: Total cost of quantities completed to date: $2,501,936.19 5% Retainage: - 125,096.81 Total contract amount paid to date: $2,376,839.38 Staff has been working with the contractor to finalize quantities in preparation for close-out of the project and is confident that the contractor is agreeable to the quantities paid to date. The contractor has been diligent in fulfilling its obligations to finish the required punch list and clean-up work that is required before the project is closed out. The contractor has fulfilled the majority of its obligations to the contract and staff feels that a reduction in contract retainage is justified. BUDGET IMPACT The total amount of retainage held by the city to date is $125,096.82. A reduction from 5% to 1 % will decrease this amount to $25,372, thereby releasing $101,486.00 to the contractor. An adjustment in retainage does not increase or decrease the total approved contract amount. No budget adjustments are needed at this time. Agenda Item M3 RECOMMENDATION It is recommended that the city council approve the attached resolution directing the City Engineer to reduce retainage on the existing construction contract for City Project 07-15 to 1 %. Attachments: 1. Resolution 2. Location Map 3. Correspondence E-mail Agenda Item M3 Attachment 1 RESOLUTION DIRECTING REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT PROJECT 07-15 WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement Project 07-15, Lark-Prosperity Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, T.A. Schifsky and Sons, Inc, has requested a reduction in contract retainage. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the retainage within the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5% to 1 %. Agenda Item M3 Attachment 2 J ~ ~~ ~ GERVAIS VIEW AVE. CT. DR. ~ AVE. Knuckle, Head Eake ~ ~~~-~ ~ ~ Q AVE. ~ _. o ~ ~' o ~ ~ ~~ z ~~ ° EAURIE Q ~ ~ w ~ ~ Sherwoodz ~ ~ ~ W RST ~ ~ ~ N o Q W z = ~ CO. RD. > B 'E. ~ ~ BURK AVE. Community ~E, 64 65 Center John Glenn O ~ ~~ o ~ G,q TEw~ Y city Hall O ~ HARRIS AVE. W Q ROSEWOOD AVE. N. z ~~ ROSEWOOD RAMSEY C AV. ~~ AVE. S ~ NURSING H P OAP FAIR GR~ ° l ~ P~ , NO SCALE dark-Prosperity, 0715 Maplewood, Minnesota Proposed 2007 Construction Page 1 of 1 Agenda Item M3 Attachment 3 Steven Kummer From: Kim.Benson@kimley-horn.com Sent: Friday, November 14, 2008 9:36 AM To: Michael Thompson; Steven Kummer Cc: briangohl@att.net; Brian.Gohl@kimley-horn.com Subject: Lark/Prosperity -Lowering retainage Attachments: Payment7- Lark-Prosperity.pdf Michael and Steve, Brian Gohl did awalk-through of the Lark/Prosperity project yesterday to review punch list items. The majority of punch list items have been addressed by T.A. Schifsky, with just a few minor items outstanding. I talked with Blair Jensen this morning about outstanding punch list items and will send an updated punch list to everyone yet this morning. Since there are very few outstanding items to be completed on this project, Kimley-Horn recommends lowering the project retainage from 5%to 1%. To give you an idea of the scope of this request, based on the full contract amount of $2,537,163.23: • Current 5% retainage: $126,858 • 1%retainage: $25,372 • Difference between 5% and 1 %retainage: $101,486 We are in the process of reviewing final payment and extra work items. Please let me know if you agree with our recommendation to propose lowering the retainage at the November 24 Council meeting. I have been told that today is the deadline for adding this request to the Council agenda. Attached is a copy of the most recent pay application for your reference. Thank you, Kim Kimberly Benson, P.E. KIMLEY-HORN AND ASSOCIATES, INC. 2550 University Avenue W, Suite 345N St. Paul, MN 55114 P 651-643-0415 F 651-645-5116 11/17/2008 Agenda Item M4 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Acting Public Works Director Steve Kummer, Civil Engineer II SUBJECT: Kohlman Lane Area Street Improvements, City Project 07-21, Consider Approval of Resolution Reducing Retainage on Existing Construction Contract DATE: November 17, 2008 INTRODUCTION The construction contract with C.W. Houle, Inc. for the Kohlman Lane Area Street Improvements (City Project 07-21) is about 90% complete. C.W. Houle has requested, by written notice, a reduction in contract retainage from 5% to 2%. The council will consider the attached resolution authorizing the City Engineer to reduce the contract retainage. BACKGROUND On April 28, 2008, the city council awarded C.W. Houle, Incorporated a construction contract for utility and roadway improvements in the amount of $1,875,809.00. On July 28, 2008, the council approved Change Order No. 1 in the amount of $10,499.00 for additional water main work requested by the City of Little Canada. The total approved contract amount to date is $1,886,308.00. DISCUSSION The total contract amount paid to date is $1,584,748.46, or 84% of the approved contract amount. The total contract amount paid to date is the summation of the total quantities paid minus 5% retainage. Therefore: Total cost of quantities completed to date: $1,668,156.27 5% Retainage: - 83,407.81 Total contract amount paid to date: $1,584,748.46 Due to the amount of deep sanitary sewer and water main utility work that was done as part of this project along the majority of neighborhood streets, engineering staff has opted to place wear course paving on Kohlman Lane, Kohlman Court, Meadowlark Lane, Beam Avenue and Keller Parkway this coming spring; and the contractor agreed to this extension. There are minor miscellaneous landscape work items that will also be completed in the spring. It is estimated that $100,000 worth of work within the contract will be completed in the 2009 construction season. Staff has been working with the contractor to finalize quantities for the remainder of the year and the contractor is agreeable to the quantities paid up to the finish of work for the construction season. The contractor has fulfilled the majority of its obligation to punch list items and other required project contract work for the remainder of the year and staff feels that a reduction in contract retainage is justified. Agenda Item M4 BUDGET IMPACT The total amount of retainage held by the city to date is $83,407.81. A retainage reduction to 2% will decrease this amount to $33,363.13, thereby releasing $50,044.68 owed to the contractor. An adjustment in retainage does not increase or decrease the total approved contract amount. No contract or budget adjustments are needed at this time. RECOMMENDATION It is recommended that the city council approve the attached resolution directing the City Engineer to reduce retainage on the existing construction contract for City Project 07-21 to 2%. Attachments: 1. Resolution 2. Location Map 3. Contractor Letter Agenda Item M4 Attachment 1 RESOLUTION DIRECTING REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT PROJECT 07-21 WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement Project 07-21, Kohlman Lane Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, C.W. Houle, Incorporated, has requested, by written notice, a reduction in contract retainage, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the retainage within the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5% to 2%. Agenda Item M4 Attachment 2 COUNTY ROAD D cou ~- ~ TTLE CANADA D o- o w LYDIAI IAVE Gervais Lake P~ O~ ~,~~~\ 6- ~~ Sunset HIGHRIDGE CT. Ridge Park 0 ~ /i~ ~- ~ w ~ ~ ~Dl ~ G~ RD _ 2 ~ ~~ P Z ~~ G~ o ~ 3 O O ~O Q~ ~ ~~ 6~ / ~ `~-~ ~;` ~`_ COUNTY ROAD C /~~~ ~_ / ~ ~ Kohlman H/~~ O ~ Park ` ~, ST . PALM ~ ~ ~ Manufactured 0 J~~ -I ~/-~ ~ Housing ~ ~Q CT. P P~M O U W Estates 2 0 C, ~ ~ 5 CSR. 3 N~ ~ Q .~ CO~~ R^ CON ~~~ ~ 4 CON NOR ~ PRO/POSTED, 2008 STREET IMPROVEMENTS NO SCALE 'r N/ CT KOHLMAN LANE AREA STREET IMPRO~/EMENTS MAPLEWOOD, MINNESOTA CITY PROJECT 07-21 I Agenda Item M4 Attachment 3 f ena~ s November 13, 2008 Mr. Steve Kummer Staff Engineer City of Maplewood 1902 County Road B East Maplewood, MN 55109 RF,: Koh~man Lane Area Street Itnnrovements Dear Steve, C. W. Houle, Inc. feels that the above mentioned job is substantially complete according to City requirements. The only proposal items left to be complete deal with the wear course, which is scheduled to be installed in 2009. We have also completed all punch list items to date. Steve, at this time we would like the City to consider reducing the retainage from 5% to 2%. Thank you. Sincerely, C. W. HOULE, INC. .~..---,- csv~-E:-~ 1.~--~ William J. Bonczek Vice President WJB:ds