Loading...
HomeMy WebLinkAbout2008 11-10 City Council Meeting AGENDA MAPLEWOOD CITY COUNCIL 6:30 P.M. Monday, November 10, 2008 City Hall, Council Chambers Meeting No. 32-08 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1.Acknowledgementof Maplewood Residents Serving the Country. C. ROLL CALL Mayor?s Address on Protocol: ?Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments.? D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of the October 27, 2008, Council Manager Workshop Minutes 2. Approval of the October 27, 2008, City Council Meeting Minutes 3. Approval of the November 3, 2008, Council Manager Workshop Minutes F. VISITOR PRESENTATIONS ? PART I (Note: Visitor Presentations shall not extend past 7:00 p.m.; if time is not available to complete this item; all presenters will be instructed to remain at the meeting until this item is re-opened following Award of Bids, or return to the next Regular Meeting of the Council.) G. ADMINISTRATIVE PRESENTATIONS (Note: Items G-H shall not extend past 7:00 p.m.; if time is not available to complete these items, they shall be extended by Council motion to the end of the meeting following Visitor Presentation ? Part II.) H. COUNCIL PRESENTATIONS I. APPOINTMENTS AND PRESENTATIONS J. PUBLIC HEARINGS K. UNFINISHED BUSINESS 1. Completion of Alcohol and Tobacco Compliance Failures 2. Comprehensive Plan Update: Discussion Item, No Action Required L. NEW BUSINESS 1. Ferndale-Geranium Area Street Improvements, Project 07-14, Consider Approval of Resolution To Modify Existing Construction Contract through Change Order No. 3 and Approval of Fund Transfer from Various Projects 2. Resolution Authorizing New Depository Account & Brokerage Services Agreement with UBS Financial Services, Inc. 3. Discussion of Ordinance for Protection of City Open Space Properties (Councilmember Nephew) 4. Approval of Claims M. CONSENT AGENDA 1. Temporary Gambling Permit ? No Time for Poverty 2. Legacy Village: Annual Conditional Use Permit Review for a Planned Unit Development 3. Approval of Furnace Replacement at Fire Station No. 7 4. Consider Approval of Amendment to Gladstone Neighborhood Livable Communities Grant 5. Resolution Approving Submittal of Safe Routes to School Grant Application (Stillwater Road) N. AWARD OF BIDS O. VISITOR PRESENTATION ? PART II (NOTE: This is a continuation of VISITOR PRESENTATIONS from earlier in the meeting and is intended to make time available if the item is not completed by 7:00 p.m. -Not intended for new visitor presentation items.) P. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk?s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings ? elected officials, staff and citizens. It is hoped that by following these simple rules, everyone?s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Agenda Item E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 p.m., Monday, October 27, 2008 Council Chambers, City Hall Meeting No. 30-08 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:05 p.m. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA Mayor Longrie moved to approve the agenda as submitted. Seconded by Councilmember Rossbach. Ayes ? All D.UNFINISHED BUSINESS 1. Discussion of 2009 Budget a) MCC Allocation b) Parks and Community Development Department 2. Continuation ? Citizen Services Department 2009 Budget Presentation a. City Clerk, Director of Citizen Services, Karen Guilfoile gave the presentation. 3. Inspections, Planning & Building Operations 2009 Budget Presentation a. Building Official, David Fisher gave the presentation. E. ADJOURNMENT Mayor Longrie adjourned the meeting at 6:25 p.m. October 27, 2008 1 City Council/Manager Workshop Minutes Packet Page Number 3 of 102 Agenda Item E2 MINUTES MAPLEWOOD CITY COUNCIL 6:30 p.m., Monday, October 27, 2008 Council Chambers, City Hall Meeting No. 30-08 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:45 p.m. by Mayor Longrie. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present D. APPROVAL OF AGENDA The following items were added by the staff and councilmembers. G1. Public Hearing for December 15, 2008, for White Bear Avenue Project ? Chuck Ahl H1. Metro Cities Meeting ? Councilmember Nephew H2. LEAP Award Presentation ? Mayor Longrie H3. Update on Traffic on Roselawn Avenue ? Mayor Longrie H4. Municipal Legislative Commission Update ? Mayor Longrie H5. 2010 Framework Documentation Looking at Senior Housing Trends ? Mayor Longrie H6. Smoke Task Force Citizen Concerns ? Mayor Longrie L8a. Comprehensive Plan Resolution Time Extension for the Comprehensive Plan ? Chuck Ahl Councilmember Nephew moved to approve the agenda as amended. Seconded by Mayor Longrie. Ayes ? All The motion passed. E. APPROVAL OF MINUTES Councilmember Nephew moved to approve the October 6, 2008, Council Manager Workshop Minutes as submitted. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. October 27, 2008 1 Packet Page Number 4 of 102 City Council Meeting Minutes Councilmember Rossbach moved to approve the October 13, 2008, Special Council Manager Workshop Minutes as submitted. Seconded by Mayor Longrie. Ayes ? All The motion passed. Approval of the October 13, 2008, City Council Meeting Minutes. Mayor Longrie requested that the friendly amendments listed in the October 13, 2008, minutes be incorporated into the resolution for the record. Councilmember Nephew moved to approve the October 13, 2008, City Council Meeting Minutes as amended. Seconded by Mayor Longrie. Ayes ? All The motion passed. Councilmember Hjelle moved to extend Visitor Presentations until 7:15 p.m. Seconded by Councilmember Nephew. Ayes ? All The motion passed. F. VISITOR PRESENTATIONS ? PART I 1. Bob Zick, 2515 White Bear Avenue, Maplewood. Mr. Zick said he was at the candidate forum at the MCC. He discussed the city council approval for the retaining wall for Dick Schreier for $300,000 at Markham Pond. Mr. Zick spoke regarding Acting City Manager, Chuck Ahl and job reassignments that are planned in the city which Mr. Zick felt was inappropriate to take place since the permanent city manager hasn?t been hired yet. Mr. Zick also said Maplewood Police Chief Dave Thomalla had stated the City of Maplewood should have an Assistant Police Chief in Maplewood like other cities do which Mr. Zick disagreed with the necessity for an Assistant Police Chief. 2. Joe Fox, 1821 Myrtle Street, Maplewood. Mr. Fox was with the Ramsey County Fair and he thanked the city council for recognizing the Ramsey County Fair every year along with the recognizing the gambling funds. He said the Ramsey County Fair doesn?t get direct funding from Ramsey County, most of the money is raised by the fair by a volunteer board. He thanked everyone involved in making the Ramsey County Fair successful and thanked the City of Maplewood for their continued support year after year. 3. Del Ray Rocke, 454 O?Day Street, Maplewood. Mr. Rocke said he was here before the city council a month ago to discuss the crime in south Maplewood. Now there are more Maplewood Police patrol cars in south Maplewood but the officers are giving speeding tickets out rather than stopping the crime that has occurred in the area. Mr. Rocke complained about the high taxes in Maplewood. He also stated he wanted to form a citizen task force to discuss reducing the high taxes in Maplewood because he feels businesses should be able to voice an opinion regarding the high taxes in Maplewood. October 27, 2008 2 Packet Page Number 5 of 102 City Council Meeting Minutes (Items G. Administrative Presentations and H. Council Presentations were moved until the end of the meeting due to time constraints.) G. ADMINISTRATIVE PRESENTATIONS 1. Public Hearing for December 15, 2008, White Bear Avenue Project. H. COUNCIL PRESENTATIONS 1. Metro Cities Meeting ? Councilmember Nephew 2. LEAP Award Presentation ? Mayor Longrie 3. Update on Traffic on Roselawn Avenue ? Mayor Longrie 4. Municipal Legislative Commission Update ? Mayor Longrie 5. 2010 Framework Documentation for Looking at Senior Housing Trends ? Mayor Longrie 6. Smoke Task Force Citizen Concerns ? Mayor Longrie I. APPOINTMENTS AND PRESENTATIONS None. J. PUBLIC HEARINGS 1. Priory Public Improvements (St. Paul?s Monastery), City Project 07-24 a. Assessment Hearing b. Approve Resolution For Adoption of Assessment Roll c. Assistant City Engineer, Michael Thompson gave the report. Mayor Longrie opened the public hearing. There were no speakers to come forward. Mayor Longrie closed the public hearing. Councilmember Nephew moved to approve Resolution for Adoption of the Assessment Roll for the Priory Public Improvements (St. Paul?s Monastery), City Project 07-24, less all objections received. Objections will be referred to staff for review and recommendation to the city council at the November 10, 2008, regular meeting. RESOLUTION 08-10-159 ADOPTING ASSESSMENT ROLL nd WHEREAS, pursuant to a resolution adopted by the City Council on September 22, 2008, calling for a Public Hearing, the assessment roll for the Priory Public Improvements (St. Paul?s Monastery), City Project 07-24, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a. None. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, OTA: MINNES 1. That the City Engineer and City Clerk are hereby instructed to review objections received and mber 10, 2008, as to their report to the City Council at the regular meeting on Nove recommendations for adjustments. October 27, 2008 3 Packet Page Number 6 of 102 City Council Meeting Minutes 2. The assessment roll for the Priory Public Improvements as amended, without those property owners? assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 8 efore the first Monday in January 2009, and years, the first installments to be payable on or b shall bear interest at the rate of 6.0 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2008. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the to the county auditor, but no later than November 27, 2008, pay the whole of the assessment assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after November 27, 2008, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 28, 2008, or interest will be charged through December 31 of the next succeeding year. 5. The city engineer and city clerk shall forthwith after November 27, 2008, but no later than November 28, 2008, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. th Adopted by the Maplewood City Council on this 27 day of October 2008. Seconded by Councilmember Juenemann. Ayes ? All The motion passed K. UNFINISHED BUSINESS None. L. NEW BUSINESS 1.Alcohol and Tobacco Compliance Check Failures a. City Clerk, Director Citizen Services, Karen Guilfoile gave the report and answered questions of the council. b. City Attorney, Alan Kantrud answered questions of the council. Councilmember Nephew moved to table the fine for Party Time Liquor until the owner Marv Koppen could be present on November 10, 2008. Seconded by Councilmember Ayes ? Mayor Longrie, Councilmember Hjelle, Juenemann and Nephew Nay ? Councilmember Rossbach October 27, 2008 4 Packet Page Number 7 of 102 City Council Meeting Minutes table The motion to passed. Councilmember Rossbach moved to approve the 2007 fine of $500 for Abe?s Tobacco for the tobacco compliance failure check. Seconded by Councilmember Nephew. Ayes ? All The motion passed. Councilmember Juenemann moved to approve the $1,000 fine for 2008 for Acapulco Mexican Restaurant for the alcohol compliance failure check. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. table Councilmember Nephew moved to the failure of compliance for the Keller Lake Convenience Store so that the City Attorney can check further into the issues at hand. Seconded by Councilmember Hjelle. Ayes ? Mayor Longrie, Councilmembers Hjelle, Nephew and Rossbach Nay ? Councilmember Juenemann table The motion to passed. Councilmember Nephew moved to approve the 2006 fine of $500 for Red Lobster for the failure of alcohol compliance and the 2008 fine of $1,000 for a failure of alcohol compliance. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. table Councilmember Hjelle moved to the 2006 failure of tobacco and alcohol compliance for Big Discount Liquor. Seconded by Councilmember Nephew. Ayes ? Mayor Longrie, Councilmembers Hjelle, Nephew and Rossbach Nay ? Councilmember Juenemann table The motion to passed. Councilmember Hjelle moved to approve the 2008 fine of $500 for the failure of alcohol compliance for Hillside Liquor. October 27, 2008 5 Packet Page Number 8 of 102 City Council Meeting Minutes Seconded by Councilmember Juenemann. Ayes ? All The motion passed. Councilmember Hjelle moved to approve the fine of $250 as a first time offense instead of the $500 fine for the 2007 failure of tobacco compliance for Les?s Superette. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. Councilmember Rossbach moved to approve charging the fines listed in the staff report to the remaining businesses. Seconded by Councilmember Hjelle. Ayes ? All The motion passed. Councilmember Hjelle moved to waive the fine for Vietnam Star Restaurant. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 2. On-Sale Intoxicating Liquor License ? Mai Lee Yang, New License/Manager, Stargate Bar & Dance Club a. Acting City Manager, Public Works Director, Chuck Ahl gave the report. b. City Attorney, Alan Kantrud answered questions of the council. c. Maplewood Police Chief, Dave Thomalla answered questions of the council. table Councilmember Nephew moved to the On-Sale Intoxicating Liquor License for Mai Lee Yang, New License/Manager, Stargate Bar & Dance Club until November 10, 2008, after the City Attorney reviews the newly submitted course of action plan. Seconded by Councilmember Rossbach. Ayes ? All table The motion to passed. The Council took a 10-minute break. The Council reconvened at 8:30 p.m. 3.Conditional Use Permit for Accessory Building Size, 2345 Maryland Avenue. a. Acting City Manager, Public Works Director, Chuck Ahl gave the report. b. John Wykoff, 2345 Maryland Avenue E., Maplewood addressed and answered questions of the council. c. Senior Planner, Tom Ekstrand gave the presentation and answered questions of the council. d. Building Official, Dave Fisher addressed and answered questions of the council. This item was for discussion only and no action was taken. October 27, 2008 6 Packet Page Number 9 of 102 City Council Meeting Minutes 4. County Road C Area Street Improvements, City Project 08-11, Consider Citizen Request for a Retaining Wall Study a. Assistant City Engineer, Michael Thompson gave the report and answered questions of the council. b. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. c. Deputy Public Works Director, DuWayne Konewko answered questions of the council. d. Elizabeth Sletten, 2747 Clarence Street North, Maplewood, addressed the council, packet of information to staff and the council for the permanent record presented a and answered questions of the council. e. Ralph Sletten, addressed the council and shared in the presentation regarding the request for consideration to have a berm installed as a part of the County Road C Street Improvement to keep storm water off his property at 2747 Clarence Street North. Acting City Manager, Chuck Ahl said staff will work with Mr. Sletten regarding the issues. No action was necessary at this time. 5. PUD Revision and Design Review ? Legacy Shops at Maplewood a. Senior Planner, Tom Ekstrand gave the report and answered questions of the council. b. Community Design Review Board member Matt Ledvina, addressed the council. c. Frank Janes, General Counsel, Hartford Group, 7900 Xerxes Avenue South, Suite 1300, Bloomington, addressed and answered questions of the council. d. Todd Gellar, Victory Capital Corporation addressed and answered questions of the council. e. Tom Wasmoen, Director of Architecture, Hartford Group addressed and answered questions of the council. Councilmember Hjelle moved to approve the resolution approving the revision of the planned unit development (PUD) for the Legacy Shops retail site at Legacy Village at Maplewood. This revision would allow the placement of the proposed retail shops building in the location as shown on the site plan, a distance of approximately 83 feet from the front (northerly) lot line rather than the previously required 15-foot setback. Approval is subject to the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): Seconded by Councilmember Juenemann. After discussing the project further Councilmember Juenemann said if the applicant wasn?t going to follow staf f?s recommendation regarding the noise of the drive-in window p.a. system she withdrew her second due to her concerns of potential noise. Seconded by Mayor Longrie. Ayes - All Councilmember Rossbach made a friendly amendment to the motion that the audio equipment used for the drive thru window shall be able to be adjusted to focus the sound and the decibel limit at the south property line should be limited to 55 decibels. Councilmember Hjelle and Mayor Longrie accepted the friendly amendment as the motioner and seconder. Councilmember Hjelle moved to approve the Resolution approving the revision of the planned unit development (PUD) for the Legacy Shops retail site at Legacy Village at Maplewood. This revision would allow the placement of the proposed retail shops building in the location as shown October 27, 2008 7 Packet Page Number 10 of 102 City Council Meeting Minutes on the site plan, a distance of approximately 83 feet from the front (northerly) lot line rather than the previously required 15-foot setback. Approval is subject to the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): CONDITIONAL USE PERMIT RESOLUTION 08-10-160 FOR A PLANNED UNIT DEVELOPMENT REVISION WHEREAS, Frank Janes, of the Hartford Group, applied for a conditional use permit revision to revise the planned unit development requirements of the retail site at Legacy Village at Maplewood. WHEREAS, this permit applies to the property located south of County Road D, between Flandrau Street and Bittersweet Lane. The legal description is: Lot 3, Block 2, Legacy Village of Maplewood WHEREAS, the history of this conditional use permit revision is as follows: 1. On September 16, 2008, the planning commission held a public hearing. The city staff published a paper and sent notices to the surrounding property owners. The planning commission notice in the gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On October 27, 2008, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council passed the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic or unsafe access on existing or proposed streets. congestion 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additionalcosts for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. October 27, 2008 8 Packet Page Number 11 of 102 City Council Meeting Minutes Approval is subject to the following conditions (additions are underlined and deletions are crossed out): Retail/Commercial (Outlot A): a. The retail/commercial site is planned in concept only within the PUD and will come in for design review and approval at a later date, but the use is allowed as long as the provisions of the BC zoning district and conditions outlined here are met; b. The building(s) on the retail/commercial site shall be set back as shown on the site plan approved by the city council, approximately 83 feet, from the north lot line;should be sited on the north side of the parcel within 15? of the County Road D right-of-way with all parking to the south; c. The applicant shall submit a comprehensive sign plan. One criteria to be established, however, is that pylon signs shall not be allowed. Monument signs may be allowed, but shall not exceed 12 feet in height; d. The architectural character and exterior building materials must be in keeping with the adjacent townhomes and other buildings if present; ;will be off the east leg of the roundabout and e. Access to the site shall be from the side streets another access drive off Street C between the roundabout and County Road D; and to County Road D at a shared driveway with the adjacent furniture store site; f. All ground-mounted and roof-mounted mechanical equipment shall be screened according to ordinance; g. Overstory trees must be planted along the south side of the extension of Street B at an average of 30 feet ? 40 feet on center. h. Adequate separation, buffering and screening must be provided for the multi-family residential units from the front doors, parking areas, loading areas, and mechanical equipment of this commercial building; i.Noise levels shall be kept to that required by the city?s noise ordinance and shall not exceed the 55 decibel nighttime noise limit required by the Minnesota Pollution Control Agency. j.The hours of operation and delivery times shall be worked out with staff. The Maplewood City Council passed this resolution on October 27, 2008. The motion passed. Councilmember Nephew moved to approve the site/building design plans date-stamped September 9, 2008, for proposed Legacy Shops at Maplewood retail center at Legacy Village. Including the revised architectural plans that were brought to the meeting date-stamped October 27, 2008, with respect to the color changes to the back of the building. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall do the following: October 27, 2008 9 Packet Page Number 12 of 102 City Council Meeting Minutes a. Revise the plans for staff approval for the rear elevation adding decorative caps or crowns on top of the brick columns. An example of these are those on Ashley Furniture next door. b. Revise the landscaping plan for staff approval to increase the plantings along the north and east frontages and to provide the over-story trees at 30 to 40 feet on center along the south frontage. c. Provide a roof-equipment screening plan showing how roof-mounted equipment will be screened from the residential views from the south and northwest. If the proposed building parapet is not tall enough, screening must be provided. The applicant shall comply with the city code in this respect. d. Provide a screening plan for any utility meters for staff approval. e. Provide a lighting plan with details showing the proposed light fixtures for staff be any site lights on the back of the building review and approval. There shall not that shine toward the south, however, decorative lights on the back of the building shall only be down illuminating. f. Site lights south of the building shall be pole mounted and aim toward the building, not toward the south. The style of freestanding lights shall match or be compatible with those in Legacy Village. 3. Before getting a certificate of occupancy, the applicant shall: a. Comply with or complete all aspects of these plans or any required revisions. b. Provide roof-equipment screening as required by code. c. Provide in-ground lawn irrigation as shown on the plans. d. Comply with all requirements of the fire marshal, building official and police the staff report. departments as noted in 4. Before obtaining a building permit, the applicant shall provide an irrevocable letter of amount of 150 percent of the cost of completing landscaping and other credit in the site improvements. This irrevocable letter of credit shall include the following provisions: a. The letter of credit must clearly indicate that it is an irrevocable letter of credit in the name of the City of Maplewood, payable on demand. b. The letter of credit shall have a stipulation indicating automatic renewal, with notification to the city by certified mail a minimum of 60 days prior to its expiration. 5. The community design review board shall review any major changes to these plans. Minor changes may be approved by staff. 6. The color of the awnings shall be compatible with the color scheme of the building. There shall be no garish colors. Colors are subject to staff approval. Seconded by Councilmember Hjelle. Ayes ? All The motion passed. October 27, 2008 10 Packet Page Number 13 of 102 City Council Meeting Minutes Councilmember Hjelle moved to extend the meeting past the 11:00 p.m. curfew until the end of the agenda items. Seconded by Councilmember Nephew. Ayes ? Councilmembers Hjelle, Nephew and Rossbach Nays ? Mayor Longrie, Councilmember Juenemann The motion passed. The council took a five-minute break. The council reconvened at 11:15 p.m. 6. MCC Request for Proposal (RFP) for Food Catering Services a. City Clerk, Director Citizen Services, Karen Guilfoile gave the report. Councilmember Hjelle moved to approve the (RFP) request in the staff report for the proposal for food catering services for the MCC effective January 1, 2009 Seconded by Councilmember Nephew. Ayes ? All The motion passed. 7. Approval of Joint Powers Agreement with North St. Paul for the Maintenance of a Segment of the Lake Links Trail a. Deputy Director of Public Works, DuWayne Konewko gave the report and answered questions of t he council. b. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. Councilmember Hjelle moved to approve the Joint Powers Agreement with the City of North Saint Paul and authorize the Mayor and Acting City Manager to sign the agreement signifying City Council approval. JOINT-POWERS AGREEMENT City of Maplewood/City of North Saint Paul Lake Links Trail Connection - Helen Street to Trunk Highway 120 th THIS JOINT-POWERS AGREEMENT made and entered in this 27 day of October, 2008, by and between the City of Maplewood, Ramsey County, Minnesota, and the City of North Saint Paul, Ramsey County, Minnesota. WHEREAS, the City of Maplewood and the City of North Saint Paul, pursuant to the provision of Minnesota Statutes Chapter 471.59, are authorized to enter into agreements to exercise jointly the governmental powers and functions each has individually; and, WHEREAS, the City of Maplewood is proposing to construct a bituminous trail segment along Lydia Avenue-Joy Road from Helen Street to Trunk Highway 120 as part of the Joy Park Phase 1 Improvements Project, City Project 08-14; and, October 27, 2008 11 Packet Page Number 14 of 102 City Council Meeting Minutes WHEREAS, a portion of this trail segment between Helen Street and Lake Boulevard and adjacent to St. Mary?s Cemetery, is located within the Lydia Avenue Right-of-Way in the City of North Saint Paul. This portion of the trail extends from Station 0+00 to Station 7+42.35 as shown in Exhibit 1; and, WHEREAS, the Cities of Maplewood and North Saint Paul wish to improve the overall trail system in their cities and in the region to provide improved recreational opportunities for area residents and improved connections to destinations including the Maplewood Mall area and the Gateway Trail; and, WHEREAS, the Cities of Maplewood and North Saint Paul have been working with the City of Oakdale, Minnesota Department of Transportation and Ramsey County to coordinate related trail improvements along Trunk Highway 120 that will further enhance the overall trail system in the region. NOW, THEREFORE, it is hereby agreed by and between the parties hereto as follows, to wit: 1. The City of Maplewood agrees to pay for construction of the proposed trail segment as part of the Joy Park Phase 1 Improvements project. 2. The City of Maplewood agrees to conduct regular maintenance including inspections, sweeping and trash removal, tree pruning through coordination with St. Mary?s Cemetery and scheduling maintenance tasks. Maplewood will conduct training of employees having responsibilities for trail maintenance. 3. The City of Maplewood agrees to conduct necessary trail repair, replacement, snow removal, weed control, drainage control and signage maintenance on an as needed basis. 4. The City of Maplewood agrees to create updated GIS-based trail system mapping and provide these trail mapping files to North St. Paul. 5. The City of Maplewood and the City of North Saint Paul agree to indemnify each other and hold each other harmless from any and all claims, causes of action, lawsuits, judgments, charges, demands, costs, and expenses, including, but not limited to, interest involved therein and attorneys. fees and costs and expenses connected therewith, arising out of or resulting from the failure of either party to satisfy the provisions of this agreement or for damages caused to other parties as a result of the manner in which the City of Maplewood or the City of North Saint Paul perform or fail to perform duties imposed on each party by the terms of this agreement. October 27, 2008 12 Packet Page Number 15 of 102 City Council Meeting Minutes 6. This agreement shall remain in full force and effect until terminated by mutual agreement of the City of Maplewood and the City of North Saint Paul or by an independent arbitrator in the event that there is not a neutral agreement. 7. It is agreed that, except as specifically provided hereby the execution of this agreement, neither party relinquishes any rights or powers possessed by it, neither party is relieved of any responsibility, duty or obligation imposed on it by law or regulation. 8. Data Practices: a. The City of Maplewood and the City of North Saint Paul agree to comply with the Minnesota Data Practices Act and all other state and federal laws relating to data privacy or confidentiality; b. The City of Maplewood and the City of North Saint Paul will immediately report to each other any requests from third parties for information relating to this Agreement. c. The City of Maplewood and the City of North Saint Paul agree to promptly respond to each others inquiries concerning data requests. 9. Arbitration of Disputes: Any controversy claim arising out of or relating to this Agreementor breach thereof shall be settled by arbitration in accordance with the rules of the American Arbitration Association. Judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their respective duly authorized representatives. Dated CITY OF MAPLEWOOD _________________________ By ___________________________________ Its Mayor By ___________________________________ Its City Manager Dated CITY OF NORTH SAINT PAUL _________________________ By ___________________________________ Its Mayor By ___________________________________ Its City Manager October 27, 2008 13 Packet Page Number 16 of 102 City Council Meeting Minutes Notice: City of Maplewood City of North Saint Paul 1830 County Road B East 2400 Margaret Street Maplewood, MN 55109 North Saint Paul, MN 55109 Seconded by Councilmember Nephew. Ayes ? All The motion passed. 8. Consider Contract Change Order with MFRA for Completion of Comprehensive Plan a. Acting City Manager, Public Works Director, Chuck Ahl gave the report and answered questions of the council. Councilmember Hjelle moved to approve the Acting City Manager to accept the Change Order with MFRA in an amount not to exceed $5,500 for the completion of the Comprehensive Plan. No additional monies are being requested. October 15, 2008 Mr. Chuck Ahl, City Manager City of Maplewood 1830 County Road B Maplewood, MN 55109 RE: Contract Change Order Comprehensive Plan, Park Trail and Open Space Mr. Ahl, MFRA wish to inform you that our services had exceeded the proposed budget for updating the comprehensive plan and parks trail and open space. A majority of the extra costs were due to added work we inherited after the resignation of Mr. Roberts and the additional meetings and data collections that were needed to complete specific tasks. Although we accepted these tasks, the scope and budget were not specified and the costs were not recognized until the monthly invoices were distributed. In working with you and DuWayne Konewko we believe an agreement has been reached to address our compensation and continual work on the Comprehensive Plan. MFRA will receive payment for work completed per invoices 62884, 63261 & 62885. These payments will cover the scope of services previously agreed upon. Services provided beyond those invoices will be waived and no further services will be provided until a change order is approved. change order not to exceed $5,500ance in MFRA is proposing this to provide our assist preparing the comprehensive plan. A detailed scope of services will be created upon meetings with the planning staff to ensure coordination of tasks within our budget. We look forward in continuing our work and relationship with the City of Maplewood and your staff. The proposed additional fee, as noted above, can be added as a Change Order to our in-place agreement. If acceptable, please acknowledge below and return a copy to us. Sincerely, Tom Goodrum Director of Planning Services October 27, 2008 14 Packet Page Number 17 of 102 City Council Meeting Minutes ACCEPTANCE OF CHANGE ORDER By: Date: Seconded by Councilmember Nephew. Ayes ? All The motion passed. (ADDED ITEM) 8 a. Comprehensive Plan Resolution Time Extension a. Acting City Manager, Public Works Director gave the report and answered questions of the council. Councilmember Hjelle moved to approve the Resolution Requesting Additional Time Within Which To Complete the Comprehensive Plan Decennial Review Obligations until May 29, 2009. RESOLUTION 08-10-161 REQUESTING ADDITIONAL TIME WITHIN WHICH TO COMPLETE COMPREHENSIVE PLAN ?DECENNIAL? REVIEW OBLIGATIONS WHEREAS, Minnesota Statutes section 473.864 requires local governmental units to review and, if necessary, amend their entire comprehensive plans and their fiscal devices and official controls at least once every ten years to ensure comprehensive plans conform with metropolitan system plans and ensure fiscal devices and official controls do not conflict with comprehensive plans or permit activities that conflict with metropolitan system plans; and WHEREAS, Minnesota Statutes sections 473.858 and 473.864 require local governmental nits to complete their ?decennial? reviews by December 31, 2008; and u WHEREAS, Minnesota Statutes section 473.864 authorizes the Metropolitan Council to grant extensions to local governmental units to allow local governmental units additional time within which to complete the ?decennial? review and amendments; and WHEREAS, any extensions granted by the Metropolitan Council must include a timetable and plan for completing the review and amendment; and WHEREAS, the City will not be able to complete its ?decennial? review by December 31, 008, for the following reasons: 2 The City of Maplewood had a change in City Council during the process and the City wanted to allow for adequate public input; and The City of Maplewood required extensive review of the last undeveloped area of the City; and The City of Maplewood, due to its irregular geographic shape, requires Statutory review of the Comprehensive Plan by eleven different communities October 27, 2008 15 Packet Page Number 18 of 102 City Council Meeting Minutes WHEREAS, the City Council finds it is appropriate to request from the Metropolitan Council an extension so the City can have additional time to complete and submit to the Metropolitan Council for review an updated comprehensive plan and amend its fiscal devices and official controls. NOW, THERFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD OTA, AS FOLLOWS: MINNES 1. The City Manager is directed to submit to the Metropolitan Council no later than November application requesting an extension to May 29, 2009 and generally following the 1, 2008, an attached schedule (?Exhibit A?). The Maplewood City Council approved this resolution on October 27, 2008. Approved: ____________________________ Mayor Attested: ______________________________ City Clerk Exhibit A 9.16.2008 Public Meeting: Planning Commission Meeting, South Maplewood Public Hearing TC Meeting: Summary, Discussion and Preparation for City Council Meetings Tasks:Complete analysis for South Maplewood Area and prepare staff memo 11.10.2008 Meeting:City Council, Review Draft Comprehensive Plan 11.13.2008 TC Meeting: Summary, Discussion and Preparation for City Council Meetings Tasks: Prepare final document and make final edits for submittal to City Council 11.24.2008 Meeting:City Council, Review Draft Comprehensive Plan and Make Recommendation Prepare document with final edits for submittal to City Council Tasks: Adoption 12.12.2008 MILESTONE: Send Draft to adjacent Communities and Agencies for Review Tasks:Prepare draft for submittal to adjacent jurisdictions and preliminary draft for Metropolitan Council for cursory review. 5.12.2009ONE: Five Month Period Review (Communities are allowed to take up to MILEST six months for review but staff will work with adjacent communities to complete review at an earlier date. Tasks: Formal Metropolitan Council Review Starts 5.2009 Meeting:City Council Formally Adopts the Comprehensive Plan October 27, 2008 16 Packet Page Number 19 of 102 City Council Meeting Minutes Seconded by Councilmember Rossbach. Ayes ? Councilmember Hjelle, Juenemann, Nephew, And Rossbach Nay ? Mayor Longrie The motion passed. 9. Requesting Council Approval for Distribution of Surface Water Management Plan for Agency Review a. Deputy Public Works Director, DuWayne Konewko gave the report. Councilmember Nephew moved to approve the Distribution of the Surface Water Management Plan for Agency Review. Upon completion of this review process, staff will work closely with the Environmental and Natural Resource Commission to review comments and provide recommendation to council for formal adoption. Seconded by Councilmember Hjelle. Ayes ? All The motion passed. 10. Consider Approval of Donation to the Police Department Reserves From the 3M Foundation a. Maplewood Police Chief, Dave Thomalla gave the report. Councilmember Nephew moved to Approve the $200 Donation from the 3M Foundation for participation by their employee in the Police Reserves. RESOLUTION 08-10-162 AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor?s terms if so-prescribed, and; WHEREAS, the 3M Foundation wishes to grant the City of Maplewood the following: $200, and; WHEREAS, the 3M Foundation has instructed that the City will be required to use the aforementioned for: the Maplewood Police Reserves, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a four-fifths majority of its governing body?s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the MaplewoodCity Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by two-thirds or more majority vote of its membership on October 27, 2008. October 27, 2008 17 Packet Page Number 20 of 102 City Council Meeting Minutes Signed: Signed: Witnessed: _______________________________________ ___________________ (Signature) (Signature) (Signature) Mayor______________Chief of Police_________City Clerk____________ (Title) (Title) (Title) _________________________________________ ___________________ (Date) (Date) (Date) Seconded by Councilmember Hjelle. Ayes ? All The motion passed. 11. Approval of Claims Councilmember Hjelle moved Approval of Claims. ACCOUNTS PAYABLE: $ 234,543.12 Checks # 76656 thru # 76712 Dated 10/09/08 thru 10/14/08 $ 282,991.63 Disbursements via debits to checking account 10/08 Dated 10/03/08 thru 10/ $ 633,295.32 Checks # 76713 thru # 76751 Dated 10/13/08 thru 10/21/08 $ 133,390.29 Disbursements via debits to checking account dated 10/09/08 thru 10/17/08 __________________ $ 1,284,220.36 Total Accounts Payable PAYROLL $ 559,012.00 Payroll Checks and Direct Deposits dated 10/17/08 $ 3,885.62 Payroll Deduction check #1006135 thru #1006136 dated 10/17/08 ___________________ $ 562,897.62 Total Payroll GRAND TOTAL $ 1,847,117.98 Seconded by Councilmember Nephew. Ayes ? Mayor Longrie, Councilmembers Juenemann, Nephew and Rossbach Nay ? Councilmember Hjelle The motion passed. October 27, 2008 18 Packet Page Number 21 of 102 City Council Meeting Minutes M. CONSENT AGENDA 1. Councilmember Nephew moved to approve items 1, 2, 3, 4, 5, and 7. Seconded by Councilmember Hjelle. Ayes ? All The motion passed. 2. Councilmember Juenemann moved to approve item 6. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. 1. Gambling Resolution Hill Murray Mother?s Club 5-8 Tavern Councilmember Nephew moved to Approve the Resolution to Renew Hill-Murray Mother?s Club Lawful Gambling License at 5-8 Tavern at 2289 Minnehaha Avenue. RESOLUTION 08-10-163 Seconded by Councilmember Hjelle. Ayes ? All The motion passed. nd 2. Heritage Square 2 Addition ? Annual Planned Unit Development Review Councilmember Nephew moved to Approve the Annual Planned Unit Development Review for nd the Heritage Square 2 Addition at Legacy Village. The permit shall be reviewed again only if a problem arises or if a major change is proposed to the site. Seconded by Councilmember Hjelle. Ayes ? All The motion passed. 3. Conditional Use Permit Review ? Salvation Army Church Councilmember Nephew moved to Approve the Annual CUP Review for the Salvation Army Church at 2080 Woodlynn Avenue. This CUP shall be reviewed again in one year. October 27, 2008 19 Packet Page Number 22 of 102 City Council Meeting Minutes Seconded by Councilmember Hjelle. Ayes ? All The motion passed. 4. Approval of Rates for Police and Fire Services Provided to the City of Landfall for 2009. Councilmember Nephew moved to Approve the Rates for Police at $119,480.00 and $11,411.00 for Fire Services provided to the City of Landfall for 2009. Seconded by Councilmember Hjelle. Ayes ? All The motion passed. 5. Priory Public Improvements (St. Paul?s Monastery), Project 07-24, Resolution for Modification of the Existing Construction Contract, Change Order No. 1. Councilmember Nephew moved to Approve the Resolution for the Modification of Existing Construction Contract, Change Order No. 1, for City Project 07-24, in Addition to Authorizing Reduction in the Construction Contract Retainage. RESOLUTION 08-10-164 Seconded by Councilmember Hjelle. Ayes ? All The motion passed. October 27, 2008 20 Packet Page Number 23 of 102 City Council Meeting Minutes 6. Approve Purchase of GeoMelt 55 - Ice Melt for City Maintained Streets a. Acting City Manager, Public Works Director, Chuck Ahl introduced the item and answered questions of the council. Councilmember Juenemann moved to approve the Street Superintendent to purchase up to 3,000 gallons of GeoMelt 55 in an amount not to exceed $8,000. Monies are in the 2008 Snow and Ice Budget 101-514-4180 line item maintenance materials to cover this expenditure. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. 7. Request for Additional Funds for 2008 Street Striping Councilmember Nephew moved to approve the Additional Payment of $2,110.59 from the Street Maintenance Budget 101-502-4480 fees for service, and authorize a payment to Ramsey County in the amount of $24,110.59. Monies are available in this budget line item to cover the increase in costs. Seconded by Councilmember Hjelle. Ayes ? All The motion passed. N. AWARD OF BIDS 1. TH 61/Frost Avenue Improvements, Project 07-30, Approve Resolution for Awarding Construction Contract a. Deputy Public Works Director, DuWayne Konewko gave the report. Councilmember Nephew moved to approve the Resolution for the Award of Bid to Tower Asphalt, Inc. in the amount of $507,146.55 for TH 61/Frost Avenue Improvements, City Project 07-30, and authorize the finance director to adjust the budget to reflect the increased share by Ramsey County. RESOLUTION 08-10-165 AWARD OF BID BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Tower Asphalt Inc. in the amount of $507,146.55 is the lowest responsible bid for the construction of TH61/Frost Avenue Improvements?City Project 07-30, and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as provided in the table below: MSA Bonds $ 406,120 Ramsey County$ 69,255 Mn/DOT$ 245,000 TOTAL$ 720,375 th Adopted by the council on this 27 day of October 2008. Seconded by Councilmember Juenemann. Ayes ? All October 27, 2008 21 Packet Page Number 24 of 102 City Council Meeting Minutes The motion passed. G. ADMINISTRATIVE PRESENTATIONS 1.PH for December 15 White Bear Avenue Project. a. Acting City Manager, Public Works Director, Chuck Ahl gave an update regarding th the White Bear Avenue Project and requested December 15 to have a special meeting for the purpose of conducting a public hearing on the project at 7:00 p.m. H. COUNCIL PRESENTATIONS 1. Metro Cities Meeting ? Councilmember Nephew Councilmember Nephew inquired what the council had done in the past regarding the Metro Cities Meeting. The council discussed the issues but made no decisions regarding a representative for the Metro Cities Meeting. ? Mayor Longrie 2. LEAP Award Presentation Two homes in Maplewood received the LEAP Award for managing storm water and using native vegetation on their property. Congratulations to winners Frederica Musgrave and Julie Binko at 1949 Greenbrier and residents at 975 Kohlman Lane. 3. Update on Traffic on Roselawn Avenue ? Mayor Longrie Acting City Manager, Chuck Ahl said current traffic levels seem to be unchanged from the past few years but staff is working on a report for the council which will be available in the next week or so. ? Mayor Longrie 4. Municipal Legislative Commission Meeting Update Mayor Longrie said the Municipal Legislative Commission Meeting was held at Great River Energy in Maple Grove. There were great examples of how energy is used at the meeting. 5. 2010 Framework Documentation for looking at senior housing trends ? Mayor Longrie This meeting is to help prepare city?s for the senior age wave to assist communities in preparing housing needs for the aging seniors in each community. 6. Smoke Task Force Meeting October 23, 2008, and a citizen concern. ? Mayor Longrie A Maplewood resident called Mayor Longrie with a complaint that someone from the dispatch center had hung up on the resident when she called to complain about a nuisance smoke complaint. (Councilmember Rossbach said he was aware of the situation and discussed details of what he understood to have occurred.) O. VISITOR PRESENTATIONS ? PART II None. P. ADJOURNMENT Mayor Longrie adjourned the meeting at 12:07 a.m. October 27, 2008 22 Packet Page Number 25 of 102 City Council Meeting Minutes Agenda item E3 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 p.m., Monday, November 3, 2008 Council Chambers, City Hall 31-08 meeting A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:00 p.m. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Absent Kathleen Juenemann, Councilmember John Nephew, Councilmember Present Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA Councilmember Nephew moved to approve the agenda as submitted. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. D.UNFINISHED BUSINESS 1. 2009 Budget Discussion a. Presentation on Debt Study i. Finance Director, Bob Mittet gave the report. ii. Terrie Heaton, Springsted, Inc. addressed and answered questions of the council. iii. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. b. Presentation on Finance Department Budget i. Finance Director, Bob Mittet presented the report and answered questions of the council. ii. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. c. Presentation on Public Works Department Budget i. Acting City Manager, Public Works Director, Chuck Ahl gave the report and answered questions of the council. ii. Assistant City Engineer, Michael Thompson answered questions of the council. November 3, 2008 1 City Council/Manager Workshop Minutes Packet Page Number 26 of 102 d. Presentation on Executive Department Budget i. Acting City Manager, Public Works Director, Chuck Ahl gave the report and answered questions of the council. 2. Review of Options for Reduction in Proposed 2009 levy a. Acting City Manager, Public Works Director, Chuck Ahl gave the report and answered questions of the council. E. ADJOURNMENT Mayor Longrie adjourned the meeting at 8:30 p.m. November 3, 2008 2 City Council/Manager Workshop Minutes Packet Page Number 27 of 102 Agenda Item K 1 MEMORANDUM TO: City Manager Ahl FROM: Karen Guilfoile, Director Citizen Services RE: Completion of Alcohol and Tobacco Compliance Check Failures DATE: November 5, 2008 Introduction At the October 27, 2008 council meeting the city council imposed penalties for compliance failures for alcohol and tobacco. There are three establishments that are unresolved. Roger Logan, Keller Lake Convenience Store, this issue will be brought back to the city council at a later date for consideration after review by City Attorney Kantrud. Marv Koppen, owner Party Time Liquor, was unable to attend the October 27, 2008 meeting due to a prior engagement and requested that council table his fine until the November 10, 2008 meeting. Phillip Lu, co-owner of Big Discount Liquor, a question arose regarding who the manager was at the time of the September 2006 alcohol compliance violation. After review of the file for Big Discount Liquor it was determined that Mr. Lu was not only co-owner at the time of the compliance failure, council also approved him as the manager of the liquor license on October 10, 2005. Background While the city does not have specified fines for alcohol compliance failures, past practice has been to follow State guidelines of imposing a penalty of $500 for the first offense, $1,000 for the second offense, $2,000 if there is a third offense and then revocation or possible suspension of the license. Marv Koppen, owner of Party Time Liquor and Phillip Lu, co-owner of Big Discount Liquor were notified and encouraged to attend the November 10, 2008 council meeting. Consideration Staff is recommending a $500 penalty be imposed for Mr. Koppen and Mr. Lu for alcohol compliance failures. Packet Page Number 28 of 102 %KIRHE-XIQ/ 1)136%2(91 8S'MX]'SYRGMP *VSQ6SWI0SVWYRK4YPWI0ERH+VSYT (EXI2SZIQFIV 7YFNIGX'SQTVILIRWMZI4PER9THEXI %KIRHE 8LMWMWXLIGMX]GSYRGMPvWJMVWXJYPPVIZMI[SJXLIHVEJX'SQTVILIRWMZI4PER3R2SZIQFIV XL WXEJJ[SYPHPMOIXSJSGYWSRXLI0ERH9WIGLETXIVERHQSVIWTIGMJMGEPP]7SYXL1ETPI[SSH8LI OI]MWWYIWQSZMRKJSV[EVH[MXL7SYXL1ETPI[SSHEVI  (IRWMX] o ;LEXWLSYPHFIXLIETTVSTVMEXIHIRWMX]JSV7SYXL1ETPI[SSHXLIEVIEW -WWYI XLEXGERFIHIZIPSTIH# o *SVEPPRI[HIZIPSTQIRXWMRXLIGMX]HIRWMX]MWGEPGYPEXIHSRERIX 'SRWMHIV HIZIPSTEFPIEVIERSXKVSWWEVIE -RXLMWI\EQTPIXLIKVIIRERHSTIREVIEWVSEH[E]WERHXVEMPW[SYPHFI HIHYGXIHJVSQXLIKVSWWEVIESJXLITPEXERHXLIRIXEVIE[SYPHFIYWIH XSGEPGYPEXIHIRWMX] EGVIW[MXLLSQIW!YRMXWTIVEGVI KVSWWERHRSPSRKIVEPPS[IH  EGVIW[MXL o Consider. Adopt a density range that fits with the net required calculation and a new zoning district that requires the consideration of preservation of the desired attributes of each site (MLCCS field study will illustrate what the exact ground cover is for the entire city). o Consider. A South Maplewood zoning district that requires a cluster and preservation approach and allows for added lots within the density range for those protected areas. Planning Commission Recommendation The planning commission, as discussed in the memo that staff prepared with the Plan distribution, recommended a much lower density than staff. The planning commission recommended 0.5 to 1. units per acre. In the illustration on the first page, you can see how that affects the overall calculation with that cluster subdivision. Staff believes that a plat of that nature if simply shown on a property in South Maplewood, would pass as a great plan. However, because of an understanding of only gross calculation, that plat would not be allowed under their recommendation. Staff recommends the following: o Adopt 1.0 - 2.5 units per net acre o Create language and graphics that clearly illustrate the conservation goals of the area o Create a new zoning district that requires cluster subdivisions and preservation of natural areas through the use of added lots per best management action o Keep the Low Density Residential range of 2.6 - 6.0 units per net acre ber ' 0 102 Gladstone Clarification The Savannah in your Land Use map is incorrectly colored and should be Open Space. Staff has made the correction and has included updated maps with your packet. Schedule There has been some discussion of the time extension and the 6-month adjacentjurisdiction review. Staff wants it to be known that every effort will be made to get the comments back in 3-4 months. For purposes of the schedule, staff wanted to let the Council know that any one jurisdiction could take the full 6 months but again, staff will be constantly following up and giving progress reports. Recommendation Review the draft comprehensive plan in preparation to discuss future land use issues at the November 10th meeting. Staff members and consultants who have been working on the Comprehensive Plan will be at the November 24th meeting to answer any questions in anticipation of the city council approving the plan to be distributed to adjacent and affected communities for the review period. Attachments: 1. August 19, 2008 Planning Commission Minutes 2. September 16, 2008 Planning Commission Minutes 3. Replacement Pages for draft Comprehensive Plan (Two maps and one page of text) ber ' 0 102 DRAFT Attachment 1 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, AUGUST 19, 2008 V. PUBLIC HEARING a. 7:00 p.m. - 2008 Comprehensive Plan Update Public Hearing Rose Lorsung of MFRA gave a presentation on the draft plan of the 2008 Comprehensive Plan and explained ground rules for the public hearing. It was decided by the commissioners that they would hold their discussions until after the public completes their comments as part of the hearing. Chairperson Fischer reiterated the ground rules and opened the public hearing for comments. The following people spoke: Duane Goodnek, 2002 English Street, said his property abuts the Bruce Vento Trail. He referred to the Light Rail Transit/Busway section of the Transportation chapter that refers to the feasibility of future use of buses on the Vento Trail alignment. Mr. Goodnek said he reviewed the Ramsey County Regional Rail Authority's plan which states that the trail is not planned for bus use and has specifically been purchased for future rail service. Mr. Goodnek asked the commission to eliminate the reference to bus rapid transit use on the trails from the plan and also insert a statement to the rail authority that recreational trails will not be used for a bus rapid transit way. Tom Horton, 1970 Clarence Street, questioned whether a variance would be required to add a screen porch to the property on a grandfathered-in property in a Mixed-Use area. Gordon Anderson, 2255 Duluth Street, said he has lived at that address for 53 years and the adjacent property is zoned residential, but his property is zoned commercial. Mr. Anderson said he would like his property rezoned to residential. Lettie Sageser, 1241 Frisbie Avenue, said her property abuts the Gladstone Savanna which has been changed from an open space designation to a park designation and asked why this was done and whether all the open space designations have been changed to park. David Bartol, 1249 Frisbie Avenue, commented on the changes of the Gladstone Savanna use from open space to a park designation, whether this gives the land less protection, and also referenced the limited budget for the parks system. Jim Valenciano, 1489 Sherren Avenue, commented that since the colors have been changed on the new use map, it is difficult to compare the new map with the old. Mr. Valenciano said his property abuts Highway 36 and the plan shows a new path between the highway and his property, but was not clear how it would tie into White Bear Avenue. Mr. Valenciano asked how this path would affect his property. Leo Capeder spoke representing Truck Utilities at Highway 36 and English Street which is an industrial use. Mr. Dieter asked how this would affect their taxes and said they are concerned with the watershed problems and sewer problems. Mr. Capeder said they are concerned with how much water will run across Highway 36 and through their back property to the other side of Gervais Area and into the wetland area. Mr. Capeder said they want to make sure that their concerns are addressed. Packet Page Number 32 of 102 Planning Commission -2- Minutes of 08-19-08 Jim Svoboda, 2036 English Street, said his property is on the proposed Skillman Street has a driveway easement. Mr. Svoboda said he wants to develop his property and displayed a letter from Ramsey County Property Records and Revenue showing his property value has diminished but shows his taxes have increased. Mr. Svoboda said his property has been determined to be land locked and cannot be developed, but he intends to pursue developing his property. Jonathon Buseng, 1247 Kohlman Avenue, said his property is proposed to be reclassified from residential to commercial. Mr. Buseng asked that specific guidelines be added to the city ordinances on what can and cannot be permitted on a nonconforming residence. He asked for specific clarification on whether he could add such things as new siding or replace windows without this being considered a special use permit process. Michael Eller, 1581 Sexton Avenue, said his property is zoned residential and asked what is planned for this area. He noted that there is vacant land behind his property and asked what is planned for that area. Ralph Sletten, 2747 North Clarence Street, said the city, Ramsey County and the Watershed District have made changes by putting in dams, waterfalls and backing up water on 43 acres of KSTP's property. Mr. Sletten said the tower on that property has been compromised due to the backed up water. Mr. Sletten said the Watershed District has previously paid to have one of the tower anchors re-stabilized and another anchor needs to be fixed and causes grave concerns by the residents. He said they want the anchor taken care of and the water moved back. Mr. Sletten also said that the 1950s Watershed District enacted the Waterways Act which prohibits the changing of water directions and he wants that looked into. John Wykoff, 2345 Maryland Avenue East, asked for the costs to tax payers for the comprehensive plan, the parks, trails, and open space study, and the Gladstone project and mentioned that the city would not let him build a garage. There were no further comments from the public; the public hearing was then closed for comments from the public. Rose Lorsung suggested that the commission and staff consider the public's comments in the order that they were made. Brandon Bourdon of Kimley-Horn Associates considered the first question regarding the Bruce Vento Trail and the transit alternatives being considered. Mr. Bourdon said it is early in the process and many trails including the Vento Trail will be considered for transit alternatives ranging from light rail to commuter rail to bus rapid transit. Acting city manager Chuck Ahl mentioned that the Vento Trail corridor is owned by the Ramsey County Regional Rail Authority. Mr. Ahl said the Rail Authority is purchasing additional trail land for expansion and will have a meeting for public comments on the future plans for the trail in mid September. Mr. Ahl advised those interested residents to check the next issue of City News or call city hall for the meeting date and attend that meeting. Commissioner Boeser asked for clarification on whether the city has the ability to eliminate the possibility of bus transit on the trail corridor. Acting city manager Ahl responded the city does not have veto authority over this since the Rail Authority is the owner of the property and has jurisdiction. Mr. Ahl said if the city is not in support of bus transit on the trail, this should be made clear. Packet Page Number 33 of 102 Planning Commission -3- Minutes of 08-19-08 Duane Goodnek spoke again regarding his wish for this to be made clear in the comprehensive plan. Mr. Goodnek said that since the Ramsey County Regional Rail Authority's plan states bus transit use is not planned on recreational trails, this statement should be added to Maplewood's plan or at a minimum, delete the statement that bus rapid transit will be considered from the city's plan. Ms. Lorsung presented the second speaker's question regarding grandfathering clauses and possible additions or alterations to a nonconforming use property in a mixed use area. Ms. Lorsung said there are local policies and state statutes that govern specific types of grandfathering, but usually precedent establishes city requirements. Senior planner Tom Ekstrand explained often times a judgment call needs to be made and as an example he said past precedent would allow a home on property that is zoned to be commercial or nonconforming to make minor changes such as new siding or windows. Mr. Ekstrand further explained that in the past requests for additions or garages on these nonconforming properties have required a Conditional Use Permit application for consideration by the city council. Mr. Ekstrand commented that establishing guidelines for what would be allowable on these types of properties would be helpful and a good idea. Commissioner Boeser said guidelines are needed for these situations, but these nonconforming uses are zoning related questions and after the comprehensive plan is updated, the zoning code will be reviewed and these zoning questions will be considered at that time. Rose Lorsung commented the city has to follow the state statute for nonconformities and grandfathering clauses, but the city does have the opportunity to update the ordinance making it clear and in line with what the statute says. Ms. Lorsung encouraged residents interested in grandfathering clauses and nonconformities to go to the city's website and view those sections of the city code. Commissioner Boeser asked at what time a person's land use officially changes when the land use is to be changed. Ms. Lorsung responded the land use officially changes when the city council adopts the plan and when that plan is published in a city newspaper. Ms. Lorsung presented the next resident's comments regarding his property on Duluth Street designated as commercial in a residential area. Ms. Lorsung said the two properties being used as residential were previously guided as future industrial and under the new plan will be reguided as commercial as part of the cleanup to commercial use in that area. Commissioner Desai suggested that since the property is being used as residential, the industrial designation was possibly a mistake and that the designation could now be corrected to residential in the updated plan. Ms. Lorsung responded this is not the case even though the property is being used as residential, since the property's use designation fell within the highway corridor area designated at the time as industrial use. Commissioner Boeser said he would favor reguiding the property to residential use rather than commercial use as the property owner requested, since the property to the east and south is designated as residential use. Commissioner Trippler moved to recommend changing the two parcels' designation to Low Density Residential designation. Commissioner Martin seconded the motion. Packet Page Number 34 of 102 Planning Commission -4- Minutes of 08-19-08 Commissioner Martin asked how this resident could have his property designation changed and not have been notified of the change. Acting city manager Ahl commented the city has gone through the process of updating this plan five times over the 50-year history and the various commissions and councils have used different procedures. Mr. Ahl mentioned residents were notified this year about proposed land use changes affecting their designation, but this was not required or done in the past. Ms. Lorsung commented the city is not required by law to notify individual property owners of land use changes, but are required to notify residents of proposed zoning changes. The commission then voted as follows regarding the above motion to change the two parcels' designation to Low Density Residential: Ayes -all Ms. Lorsung reintroduced the next comments regarding the Gladstone Savanna property being designated as Park. Ms. Lorsung apologized saying this was an administrative error on their part and the Gladstone Savanna property would be corrected from Park designation to Open Space designation. Commissioner Boeser asked Ms. Lorsung for further information on the differences between Park and Open Space designations. Ms. Lorsung referred to the land use plan and parks, trails and open space plan for further clarification on these designations, but explained that open space parcels were purchased with referendum funds and have been designated for protection and preservation. Acting city manager Ahl further clarified the city wants to protect and enhance its open space parcels describing them as jewels in the community and said the city is looking to find a means to be able to enhance these natural parcels. Ms. Lorsung introduced the next resident comments regarding the changing of map colors. Ms. Lorsung explained the previous plan had many more color designations than is usual for a community. Ms. Lorsung said the map color designations were reduced from approximately 25 color designations to 10 as part of the cleanup of this update of the plan. Ms. Lorsung further explained the individual colors used do not have any specific meaning. Ms. Lorsung explained the second part of this resident's comments regarding a proposed path or trail between his property and Highway 36. Ms. Lorsung commented that a consultant is looking at a possible trail in that area, but there are a number of studies that still need to be completed before that question is resolved. Acting city manager Chuck Ahl clarified this trail will run along the south side of Highway 36 from Hazelwood Avenue to the Vento Trail bridge in order to eliminate the dangerous crosswalk at Hazelwood. Mr. Ahl further clarified this trail is not proposed for study, but rather construction contracts have been signed and the trail will be built in the next two months. Ms. Lorsung presented the next resident's question and asked that resident to come forward for clarifications. Mr. Capeder said his business is a light manufacturer located on Highway 36 and English Street. Mr. Capeder said his property designation is proposed from industrial to commercial designation and asked what affect this would have on his property. Ms. Lorsung responded addressing the land use designation change from industrial to commercial designation is part of the cleanup process of the plan. Ms. Lorsung further explained that Mr. Capeder is one of those industrial businesses that are operating under a Conditional Use Permit and can operate until the end of time under the mandatory conditions of the conditions use permit. Packet Page Number 35 of 102 Planning Commission -5- Minutes of 08-19-08 Mr. Capeder asked if there would be any change to his tax base. Acting city manager Ahl responded typically the tax assessor looks at uses of property and if significant value was added to land, if value was added due to a land use change or if there are a number of other properties in the area beginning to redevelop, this may have an impact. Mr. Ahl said that over his 25 years of experience, he considers that land use plan changes do not impact the tax assessment and if Mr. Capeder does not change his use and continues the overall use of his property, it should not significantly change the value of his property. Mr. Ahl further explained the Department of Transportation did a study to look at redevelopment of the English and Highway 36 intersection, which has the only signal between Century Avenue and Highway 280. Mr. Ahl said the DOT is planning sometime over the next twenty years to redevelop that intersection, which may involve Mr. Capeder's property at some time in future years. Mr. Ahl also mentioned that the city and Watershed District are both well aware of the drainage issues in the area of Gervais Avenue and north of English and Highway 36 and has proposed a future storm water improvement as part of the city's capital improvement plan. Mr. Svoboda again spoke regarding the problems he's had with trying to redevelop his property on Skillman. Mr. Svoboda said his taxes were scheduled to increase considerably in 2009, but after a tax assessor's review of his property, the taxes were then reduced. Mr. Svoboda said the city's planning department is not allowing him to redevelop the property that he owns. Consultant Lorsung explained there were no land use designation changes proposed to Mr. Svoboda's property due to the current updating of the comprehensive plan. Ms. Lorsung explained his property was and still is designated as Low Density Residential. Ms. Lorsung further explained that Mr. Svoboda's property problems are issues with zoning and access and do not have anything to do with land use designation with the updating of the comprehensive plan. Ms. Lorsung discussed with the resident his questions regarding what improvements might be made by a property owner to a nonconforming property. Ms. Lorsung commented the next property owner's question regarding a change in land use designation would not include the property owner's land. Regarding the property owner's second question, Ms. Lorsung said everything on Germain Street is still guided as Low Density Residential which means it does not have any change in designation and she explained to the property owner what development would be allowed on his property. Tom Lavar, 1655 Sexton, asked if trucks will be allowed to go west past Gervais if the commercial zoning is changed. Ms. Lorsung responded the discussion tonight is on the land use plan and not zoning and generally land use designations have little to do with access or truck movement. Mr. Ahl said he would not recommend connecting Gervais through English Street and that actually the access at Hazelwood to Highway 36 may be closed. In response to the next question on wetland issues, Mr. Ahl said this question is a long time issue and pertains to land designated under the wetland ordinance and this land is used in the control of water quality in the Kohlman/Keller/Gervais Lakes system. Commissioner Boeser asked if there is a structural problem with any of the KSTP towers in that area. Mr. Ahl responded the towers are stringently monitored and are required to have periodic maintenance and the city has had no indication of any structural problems. Robert Davis, 1313 Kohlman Avenue, asked if the land use designation will be changing on KSTP's property. Ms. Lorsung said there are no changes proposed for Mr. Davis' property, but the property along Highway 61 is to be reguided from Industrial to Commercial designation. Packet Page Number 36 of 102 Planning Commission -6- Minutes of 08-19-08 George Farr, 2437 Clarence Street, asked why the property that is designated Commercial use is not designated as wetland if the property is being used as wetland. Ms. Lorsung said properties are guided by tax parcel, not by what is actually on the ground, and this entire property is not a wetland but also has another use. Ms. Lorsung responded to the next question regarding the costs to the taxpayers for the plan studies done and mentioned this is public information and asked this resident to call acting city manager Chuck Ahl for this information. Vick Eisenberg, 1851 Ide Street, asked if he received the meeting notice because of land use changes on Frost Avenue. Ms. Lorsung responded that his notice was due to the Gladstone area, which has been and will remain a mixed use designation. Mr. Ahl mentioned that the Mixed Use findings from the two-year Gladstone study are now being implemented with this plan update. Betty Cody, 1751 Grandview, asked if it makes it easier for developers to come into residential areas and acquire land when the zoning is changed from residential. Ms. Lorsung responded that there were no changes to residential land use, but the changes were from properties already being used as commercial. At this time, planner Tom Ekstrand added to the record a letter from Azure Properties requesting that their property at Hazelwood north of the Freedom service station on Beam Avenue remain Industrial designation and not be changed to Commercial and that they also own property south of St. John's Hospital on Beam Avenue and they are in favor of the new Commercial designation on that property, rather than the current Business Commercial Modified designation. Commissioner Boeser commented the vacant property at Hazelwood north of the Freedom station is all commercial development and he would not be in favor of designating this as industrial use but could be developed as an industrial use. Commissioner Trippler mentioned a new industrial use would not be allowed under a commercial designation. Ms. Lorsung responded the definition of commercial in the comprehensive plan could include adding light industrial uses to allow for those uses to go in under a Conditional Use Permit. Chair Fischer asked if the commissioners objected to adding this information to the plan; no commissioners objected. Commissioner Trippler moved to add under the Commercial heading on page 516 of the plan a statement at the end of that item to also include Light Industrial uses by Conditional Use Permit. Commissioner Pearson seconded Commissioner Desai suggested a description should be added with examples of what Light Industrial includes. Ms. Lorsung responded this could be discussed, but it will also be very clearly discussed in the zoning plan update. Ms. Lorsung said there are many factors that determine light manufacturing, but uses usually include manufacturing that includes office space with not many truck trips per day and relatively few bays. Commissioner Boeser said he is not in favor of adding light industrial use for one undeveloped parcel. Commissioner Pearson said that medical related light industrial uses might be developed in this area, since there many medical businesses existing in the area. Packet Page Number 37 of 102 Planning Commission Minutes of 08-19-08 -7- The question was called and the commission voted as follows: Ayes - 5 Nays - 2 Abstention -Fischer The motion passed. Ms. Lorsung suggested the information under Commercial Industrial on page 516 of the plan be generalized and some of the specific uses be removed and the specifics be added in the zoning update when it is revised. Commissioner Boeser mentioned he previously proposed the property on Gervais south of the park be changed from commercial to government use. It was discussed this post office business may be renting the land and not be the property owner. It was decided the property should remain designated Commercial. Commissioner Trippler suggested on page 2 of chapter 4 on housing adding under the first and the fifth goals that the city should "promote" rather than "develop," correct or delete the last line of Table 5.2 on page 512, and add "region" to the information in the last bullet on page 6-5. Commissioner Fischer requested the percentage column on page 2.3 be corrected and questioned why the number of Maplewood employees is not included in the chart on page 2.5. Ms. Lorsung said the chart is from the state but the number of employees could be added and that the percentage column would be reviewed. Ms. Fischer asked that the color designation for the townhomes on Furness Street be checked. Ms. Lorsung commented that the color designations were checked, but that they would review them again. Regarding comments on parking lot location to buildings, it was suggested that a paragraph concerning sign design, adequate parking and parking lot placement relative to building location be added. Ms. Fischer suggested that the word "buffer" relating to wetlands and natural resources in the Glossary be amended with a further description. Ms. Lorsung said this would be reviewed. Ms. Fischer mentioned that a correction to add "include" to the second line of Residential Acre regarding major transportation rights of way. Commissioner Walton said he does not think the proposed density in south Maplewood allows the conservation goals to be realized, that large lots do not necessarily mean rural character, and that the density needs to be increased. Ms. Lorsung explained that after much discussion and review of information, the commission voted fora 1- to 2-acre net density rather than the 2-to 3-acre net density recommended by the consultants. Acting city manager Ahl said city staff has debated the commission's recommended density and will most likely not be agreeing with it, since staff believes the density is not feasible and cannot be supported or developed under market conditions. Mr. Ahl suggested the commission reconsider and try to get closer to the consultant's recommended density. Commissioner Walton questioned whether this density requirement could be considered to constitute a taking if the land is not able to be developed due to the density. Ms. Lorsung responded this is an important question, since the commission's proposed net density is a large shift from what the gross density on the property was previously. Commissioner Walton said he is concerned that if the new density is challenged by a developer, the end result might be much higher densities than are desired. Mr. Yarwood said he is not comfortable with the 1 to 2.6 density gap and he feels this needs to be closed somehow. Packet Page Number 38 of 102 Planning Commission -8- Minutes of 08-19-08 Commissioner Yarwood asked if the commission is comfortable with raising the range to 2 to 2.5. Mr. Ahl suggested the range could be raised from 1 to 2-2.5 looking at the net density and the same thing could be accomplished with the city not being exposed to a taking claim for property in that area. Commissioner Boeser suggested that with the natural resource land items taken out of the calculation and using net acres instead of the previously used gross acres, the end result of the increased density would be the same with much less development allowed on the land. Acting city manager Ahl said if the commission desires to reassess this issue there is time to bring back the consultant's evaluation done of this area with specific numbers for further review. Commissioners asked the consultants to bring back specific acreage numbers and to also have the Metropolitan Council's response with approved numbers. Commissioner Yarwood moved to table the comprehensive plan update for further discussion at a time when the requested information is received. Commissioner Walton seconded Ayes - Desai, Fischer, Walton, Yarwood, Martin, Boeser Nays -Pearson, Trippler The motion passed. Packet Page Number 39 of 102 DRAFT Attachment 2 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, SEPTEMBER 16, 2008 VII. UNFINISHED BUSINESS a. Comprehensive Plan Update Continued Discussion Planner Ekstrand presented the staff report for continuing discussion on the comprehensive plan update. Commissioner Yarwood commented the planning commission agrees that low density in south Maplewood is desired and that the current R1 land use designation is not appropriate. Mr. Yarwood assured residents the commission is in agreement with wanting low density in south Maplewood, but the question to resolve is how to achieve this. Rose Lorsung, the city's consultant from MFRA, explained background information discussed at previous meetings and explained the desire to keep this area rural and low density. Commissioner Hess asked Ms. Lorsung to comment on the Metropolitan Council's plans and recommendation for making sewer viable in south Maplewood. Ms. Lorsung responded the overall density calculation is what is important to the Metropolitan Council. Ms. Lorsung explained since the city has an overall net density of 6 units per acre and is over the 3 units per acre required by the Metropolitan Council, the Council has at this time encouraged Maplewood to pursue sewering one- to two-acre lots in south Maplewood. Ms. Lorsung noted the Metropolitan Council has not done an analysis of the area and is not aware that only 63% of guided land in south Maplewood is designated buildable land and developable. Commissioner Walton asked Ms. Lorsung to further explain how the zoning designation would work together with the land use designation in south Maplewood. Ms. Lorsung explained cluster developments and possible zoning districts that would work with the land use designation in that area. Commissioner Pearson said the city does not have an obligation to the Metropolitan Council on housing unit numbers, since the city is doing well with overall housing numbers and there remain a low number of required units to be met by 2030. Mr. Pearson said he does not support any change from the current .5 density per acre in south Maplewood. Mr. Pearson said even though the public hearing was previously closed, he would be interested in hearing comments from those people in the audience. The commission agreed to hear comments from the audience; the following people spoke: Michaele Bailey, 1615 South Sterling, encouraged the south Maplewood residents in the audience to take this opportunity to come forward and make comment to the commission. Ms. Bailey said she agreed with Mr. Pearson regarding the differences in the existing land types in south Maplewood and that the rural feeling was not talked about. Fredrica Musgrave, 1949 Greenbriar Street, said she is a member of the environmental and natural resources commission and said she does not believe there is a consensus of what type of density development is desired in south Maplewood. Ms. Musgrave said the parks, trails and open space task force members were not asked what they wanted to do to save south Maplewood. Ms. Musgrave said it would have been less costly to include the public in this debate from the beginning Packet Page Number 40 of 102 Planning Commission -2- Minutes of 09-16-08 and there seems to be a conspiracy or collusion to put the city in a financially awkward and embarrassing state. Commissioner Yarwood clarified his earlier comments explaining the planning commission consensus he mentioned referred to preserving the low density and rural character of south Maplewood, but how to get to there is not a matter of consensus and that is why they are meeting tonight. Commissioner Trippler asked staff to comment on the many open meetings that were held previously asking for comments from the public regarding the south Maplewood area. Mr. Ekstrand explained this has been a very public process with notifications of many public meetings asking for citizen comments and the implication that this has been a closed process is not true in any manner. Mr. Ekstrand reviewed the many open meetings where the public was invited to attend and give comments. Jim Carradin, 2620 Carver Avenue, said he feels the planning commission has listened and heard the concerns of the neighbors and they all agree they want to see a lower density. Mr. Carradin said his concern is that the city council may have a preconceived notion of what they want to see in this area and will disregard the planning commission's recommendation and the input by the residents. Mark Bonitz, 1635 South Sterling, said he has attended many meetings and after many comments by residents, city staff is now responding poorly saying that they do not support this since this density is unworkable. Mr. Bonitz said the biggest if with this plan is what the council wants and votes for. Mr. Bonitz asked the commission to take a stand and keep the density low. Keith Buttleman, 2503 Haller Lane, urged the commission not to compromise on the goal of maintaining rural character and not to make recommendations based on what the Metropolitan Council might do. Julie Binko, 1949 Greenbriar, said she is a member of the parks commission and encouraged the commission to keep the low density planning in south Maplewood. Roger Anderson, 2730 Carver Avenue, said he attended the first public meeting at the fire station and did not get any information from the meeting and left early. Mr. Anderson said there is only one inlet and outlet in the area and there will be serious traffic problems. Steve Menarchek, 1364 Dorland Road South, said his property backs up to the Copar property and according to their plan he will have ten townhomes across from the back of his home. Mr. Menarchek thanked the commission for their work to keep the area looking like it does now. Mr. Menarchek questioned if Copar should default on this project or decide to sell the land, whether the comprehensive plan will revert back to where the Copar property is now. Ms. Lorsung responded that the current plan for the Copar site is in line with the approved density, but the planning commission could reguide the property to rural low density if Copar should default and the property were to go back on the market and the next property owner could develop the property on a net per acre basis between 2.6 and 6 units per acre. Joe Bailey, 1615 South Sterling, said that as a citizen he feels he has been heard and appreciates that the city had many meetings to hear the neighbors' concerns. Mr. Bailey said he supports the idea that this neighborhood should remain rural and that the city take to heart what the citizens are saying. Packet Page Number 41 of 102 Planning Commission -3- Minutes of 09-16-08 Ron Cockriel, 943 Century Avenue, spoke about the history of south Maplewood. Mr. Cockriel said there is a national park in Maplewood and this should be used a marketing tool for Maplewood. Mr. Cockriel said the south Maplewood area should be protected. Mr. Cockriel mentioned a neighborhood meeting planned for October 4 at the St. Paul Ski Jump land. Claire Jensen, 2533 Haller Lane, said she is concerned with the amount of traffic on Sterling and asked that their little bit of country in the city remain as it is. Carolyn Petersen, 1801 Gervais Avenue, said she was on the original open space task force that ranked 55 parcels of land for open space purchases. Ms. Petersen said the Copar land in south Maplewood was ranked seventh. Ms. Petersen asked if Ms. Lorsung's comments on the natural resources in south Maplewood could be included as part of the comprehensive plan. Ms. Lorsung responded that each part of the comprehensive plan was derived with natural resources in mind first and this information is intended to convey the importance of the preservation requirements and professionally she is not in favor of doing anything to negatively affect south Maplewood. George Gonzales, 2359 Heights Avenue, said his property is in the area to be developed by Copar, but that he is speaking to give his support to his neighbors and to the planning commission and requests the commission stand by its convictions for rural low density. There were no further comments from the public. Commissioner Trippler noted for the record that the only reason he has heard from the city council or city that they could not justify .5 units per acre is that it is not economically feasible. Mr. Trippler said this is ludicrous, there is no basis for this and there are other local communities that have developed at .5 units per acre or less. Commissioner Pearson said his opinion has been and remains in support of .5 units per acre and he heard nothing tonight from the neighbors to change his opinion. Commissioner Trippler moved the commission designate the properties south of Carver Avenue previously designated R1 R (single dwelling rural residential) in the current comprehensive plan as Rural Low Density in the new comprehensive plan. Commissioner Yarwood seconded Ayes -Desai, Fischer, Hess, Pearson, Trippler, Walton, Yarwood The motion passed. Nays -Martin Commissioner Pearson moved the commission define Rural Low Density as .5 units per acre. The motion died for lack of a second. Commissioner Hess moved the commission designate the Rural Low Density as .5 to 1.5 units per net acre. Commissioner Yarwood seconded Ayes -Desai, Fischer, Hess, Martin, Trippler, Walton, Yarwood Nays -Pearson The motion passed. Commissioner Trippler moved the commission define the Low Density Residential designation as 1.6 to 4 units per net acre. Packet Page Number 42 of 102 Planning Commission -4- Minutes of 09-16-08 Commissioner Desai seconded Ayes -all The motion passed. Commissioner Trippler moved the commission send the comprehensive plan to the city council with the commission's recommendation, comments and changes for the council's approval and then to be forwarded to the Metropolitan Council. Commissioner Desai seconded Ayes -all The motion passed. Packet Page Number 43 of 102 Attachment 3 Please take the following two maps and one page of text and use them as replacements for pages in the draft copy of the comprehensive plan you received. The copy of the plan you received was the same version that the planning commission received in anticipation of the public hearing in August. A few typos were pointed out and have been corrected. The following pages incorporate the corrections. Packet Page Number 44 of 102 61 ~ vE 11 ~ ^ 1 ^ ~~ 36 36 ~o~NTV~AOa ~ ~T= C~~. ^ 61 ~ HOLLOWAYAVE ~= ~ ~ ~ r ~ ~ 126 ~~ w ~ ~ ~~~. p a a ~ ~ Maplewood Future ~ 0 0.25 0.5 1 1.5 2 Land Use Miles Rural/ Low Density Residential (0.5 - 1.0 Units per Acre) ~ ~~ Low Density Residential (2.6 - 6.0 Units per Acre) Medium Density Residential (6.1 - 10.0 Units per Acre) 6 High Density Residential (10.1 -25.0 Units per Acre) ~~ Mixed Use (6.0 - 31.0 Units per Acre) i Commercial ,: Industrial Government ~~~ -u Institutional Park Open Space Water Neighborhoods z Y I August 20, 2008 ~' 0 Iv Eo `° N r T n ~ CD N Packet Page Number 45 of 102 a~ e ~o ~o 0 N O O „ O r 0 73Z ~~~ Is 3nan~ .-. N .-. U Q U j N •-• ~ U ~ U ~ ~ ---_ ~ Q N •"= ~ Q L _ Q ~ ~ - _ ~~ o ~ ~ ~ ~~'~ i ~ ~ O ~ - O ~ ~ N Q ~ ~ ~ i ~ i ~ r N +_~ Cfl O ~ ~ (6 r to ~ ~ N ~ ~ .~ ~ N "_' ~ ~ p \ ~ N ~ ~ ~ ] ~ ~ M ~ ~ ~-~' ~ O N 0 ~ ~ ~ ~ ~ ~ U ?~ to 0 ~ ~ U ~ ~ (6 p ~ ~ ~ ~ ~ Q O ~ 0 ~ 0 ~ ~ ~ N ~ ~ L N ~ 0 N ~ X_ ~O ~ O u ~ Q ~ °° ~ ~ ~ 2 ~ U ~ C~ ~ a O g g N N Z 3 01 3 Q ~ N ~ O ~~ ~ O Z ~ ~~ (6 N Y U (6 DRAFT constraints, regional growth strategies, the compatibility of land uses with one another, and other community goals. The ultimate outcome of this process is plan identifying compatible future land uses that adequately serve the needs of the existing community and anticipates the future needs of the community. This plan also identified areas for future growth. Developable land is still available within the growth area identified in this plan, although the amount of vacant developable land is decreasing. The land use designations in this growth management plan preserve existing residential areas, allow additional urban residential development, expands commercial areas, encourage contiguous development in order to minimize the cost of infrastructure expansion to the City, and preserve most rural areas through the year 2030. The Future Land Use Plan will provide a guide for managing future development pressure and growth by identifying future land uses and intensity, in addition to the identification of environmental protection areas. The City supports new development but desires to ensure that growth can be accommodated wisely and in an orderly fashion, while protecting the many natural resources that make up Maplewood. Table 5.2 indicates the number of acres expected to be devoted to each of the major types of land use in 2010, 2020 and 2030. The City's Future Land Use Plan (FLU) is presented in Figure 5.2. Table 5.2 Future Land Use, 2008 Units I Net Acre 2006 - Total Cit of Ma lewood Min. Max. - 2006 -- 2010 2015 2020 2025 2030 2030 Low-Densit Residential 2.6 6.0 2,914 3,004 -- 3,095 3,185 3,276 3,366 452 Medium-Densit Residential 6.1 10.0 1,92 2;021 2,111 2,200 2,290 2,379 447 Hi h-Densit Residential 10.1 25.0 1GG-- - 193 220 246 273 300 134 Mixed-Use 6.0 31.0 25 44 63 82 101 120 95 Emp. /Net Acre - 0 Commercial and Office 15 50 1,244 1,254 1,264 1,275 1,285 1,295 51 Industrial and Utilit 20 44 45 45 45 45 45 45 0 Public and Semi-Public 707 707 707 707 707 707 0 Parks and 0 en S ace 2,057 2,057 2,057 2,057 2,057 2,057 0 Undeveloped, Rural Residential (0.5- 1.0 upa.), Steep Slopes, Water, Wetlands 2,017 1,781 1,545 1,310 1,074 838 -1,179 Ma'or Road Ri ht-of-Wa 456 456 456 456 456 456 0 Total Acrea e within Ma lewood 11,563 11,563 11,563 11,563 11,563 11,563 0 Source: MFRA and Metropolitan Council Land Use Plan 5-12 Packet Page Number 47 of 102 Agenda Item L1 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Assistant City Engineer SUBJECT: Ferndale-Geranium Area Street Improvements, City Project 07-14, Consider Approval of Resolution to Modify Existing Construction Contract, Change Order No. 3 and Approval of Fund Transfer from Various Projects DATE: November 3, 2008 INTRODUCTION The council will consider a change order for this project reflecting additional work performed by the contractor and consultant during the street and utility reconstruction process. The council will also consider increasing the project budget for City Project 07-14, while simultaneously decreasing the budgets for City Project 07-01 and City Project 06-16. BACKGROUND /DISCUSSION On August 27th, 2007, the city council awarded T.A. Schifsky and Sons a construction contract for utility and roadway improvements in the amount of $1,475,929.15. The contractor was available to immediately implement work associated with change order numbers one and two; which were necessary last year to allow three properties on Linwood Avenue to connect to sewer and water. The total cost of the work was estimated at $151,698.47. The council approved the work through adopting Change Order Nos. 1 and 2. Change Order No. 3 is a result of unforeseen conditions, field adjustments, and repairs for work in various portions of projects within the City. A portion of these costs will be billed back to Saint Paul Regional Water Services, Xcel Energy, and Qwest Communications. For example, SPRWS flushed a watermain through the park that flowed into the excavated street during construction. Also additional gravel was used during construction to keep the streets stabilized and drivable during the wet weather. The majority of the reclaim gravel was not usable after the rain and traffic pushed the reclaim into the clay soils. Thus much more gravel was required as detailed in the Change Order No. 3 list attached. The contractor, sub-contractors, city, and consultant met on October 21, 2008 to review and process documentation of all of the additional work items presented in the change order for the purpose of closing the project and issuing a final payment to the contractor. Amore detailed summary can be found in the letter to the city from SEH, the city's consultant for this project. BUDGET IMPACT Change Order No. 3 is in the amount of $234,870.24 and would adjust the current construction contract amount from $1,627,627.62 to $1,862,497.86. A budget adjustment is necessary to appropriately fund these additional services performed by the contractor while subsequently decreasing the work that would have been performed and was budgeted for on the other projects. Packet Page Number 48 of 102 Agenda Item L1 FERNDALE-GERANIUM CHANGE ORDER 3 PAGE TWO Additional costs of $234,870.24 are itemized in Change Order No.3 and for the other increased costs due to the project being extended. A budget adjustment in the amount of $600,000.00 is requested to cover all of the change orders for the total construction costs and indirect costs. A transfer of funds from City Project 07-01 (Fund #575), Brookview Area Streets, and City Project 06-16 (Fund #573), Desoto Area Streets, into City Project 07-14 (Fund #579) is recommended. City Project 07-01 has $600,000.00 of revenues in excess of expenditures and City Project 06-16 has $800,000.00 of revenues in excess of expenditures. As these projects are completed and the projects are finalized this balancing of funds between projects and contractors is necessary to close out the jobs. It is recommended that general obligation bond revenue of $400,000 from Fund #575 and $200,000 from Fund #573 be transferred into Fund #579. To summarize, the final adjusted construction contract amount including Change Order No.3 would be $1,862,497.86 and the proposed adjusted budget is $2,438,400.00. RECOMMENDATION It is recommended that the city council approve the attached resolution directing the Modification of Existing Construction Contract through Change Order Number 3 for City Project 07-14, and approve the adjustment to the budget to account for total project costs. Attachments: 1. Resolution 2. Location Map 3. Change Order No. 3 Documentation 4. SEH Supplemental Agreement 49A Packet Page Number 49 of 102 Agenda Item L1 Attachment 1 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 07-14, CHANGE ORDER NO. 3 WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement Project 07-14, Ferndale Geranium Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 07-14, Change Order No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: 1) The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 3 in the amount of $234,870.24. The revised contract amount is $1,862,497.86. 2) The retainage within the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5% to 0.5%. 3) The finance director is hereby authorized and directed to adjust the project budget to reflect a transfer of $400,000 from Fund 575 (Bond Sale Proceeds) and $200,000 from Fund #573 (Bond Sale Proceeds) into Fund 579 (G.O. Imp. Bond). The revised budgets are shown below: City Proiect 07-14 (Fund 579) Current Revised Street Assessments $ 431,100 $ 431,100 Storm Sewer Assessments $ 13,940 $ 13,940 Watermain Assessments $ 69,700 $ 69,700 Linwood Special Assessments $ 60,000 $ 60,000 Sanitary Sewer Utility Fund $ 162,800 $ 162,800 Environmental Utility Fund (EUF) $ 288,000 $ 288,000 SAC Funds $ 20,000 $ 20,000 WAC Funds $ 80,000 $ 80,000 Driveway Replacement Program $ 25,460 $ 25,460 MSA Bonds $ 255,600 $ 255,600 G. O. Improvement Bond $ 431,800 $ 1,031,800 ($600,000 transfer in) Total $ 1,838,400 $ 2,438,400 City Proiect 07-01 (Fund 575) Reduce Budget by $400,000.00 (G.O. Improvement Bond) City Proiect 06-16 (Fund 573) Reduce Budget by $200,000.00 (G.O. Improvement Bond) Packet Page Number 50 of 102 Agenda Item L1 Attachment 2 EARr ~N ~IIN DR W LN 4 5 ~~ \ ~ ~' AVE. ° ANTELOPE WAY 0 2 AMBERJACK LN w 3 BEAVERDALE RD 4 BOBCAT LN ~ 5 COUGAR LN ° AVE. ~ ROSEe cn 6~ ~ ~NOEIA -= ~ ~ z ~ ~ ~ w Q ~ 1 AVE. Q ~= N ®,~ . ~ ~E Geranium Park -\\~\' S 0 ~~ z w ~ O ~ c~ z o Q ~ z ~O N~E Eernda eGeranium, 071 4 Maplewood, Minnesota Proposed 2007 Construction ~ i ~ r ~ ° ~ c ~ ~ cn ~ ~ ~ w z ~ ~ W z ~ Q C w Q ~ o ~ HAWTHORNS AVE. ~P~j Packet Page Number 51 of 102 Qa~laz~ Agenda Item L1 Attachment 3 IZE: Maplewood, Minnesota ]Ferndale Geranium Area Streets S.A.P. No. 138-143-01 City Project Na. 07-I4 SEH No. A-MAPLE0711.00 Mr. Michael Thompson, PE City of Maplewood L 830 E County Rd 13 Maplewood, MN 55109-2702 Dear Mr. Thompson: Submitted for year review is Change Order No. 3 for the Ferndale Geranium Area Street Improvements project. An explanation of the needs and associated costs far this change order is as follows. Item: St. Paul Water Flushed Into Excavation St. Paul Water flushed their 20" watermain into Ever Street which was being subcut at the time, forcing the contractor to shutdown. Cost for this was $4,149.20. Iteara: Excavate and Repair Leaking Gate Vakve Contraciorshut down waiting for St. Paul Water to repair existing gate valve that was found to be leaking. Cost for this was $902.00 Rena: Hand dig Structure 526 St Paul Water field Located the existing waterrnainincorrectty forcing contractor to hand dig instead of using baekhoe. Total extra cost was $1,112.81. Iteau: Relocate Water Lines at Fire Station Contractor worked with St Paul Water to relocate water lutes at the fire station. Cost for this work was $6,209.24. Item: Adjust Water Service Curb Boxes St Paul Water required water service curb boxes to be adjusted for grade a second time. Cost for this was $2,762.83. Items Water Service Gut Off at 1172 k±erndate St Paul Water required water service to 1172 Ferndale be excavated and abandoned. Cost for this was $1,058.45. 5fiort ~lltott FaendricCcs®n tnc., 3535Vadnais Center Driae, 5t. Faut, MN 55tt0-514b 5EH is an equal, opporwnity emptoyer I wmvav.sehinc.com I b51.490.2000 ( 000.325.2055 ( 651.4$0.2150 fax Packet Page Number 52 of 102 ~.zjo~tzoos ~u~ ~~; ~~ ~~x r, ~ichaet °1"Irorttsar€, pF C}ctoer 23, ZOa$ age ~ (~a~sJor~ Agenda Item L1 Attachment 3 Item: Repair Geranium Near Course t ~'`ocnm CDit Use of infrared equipment to repair damaged wear course at Yocum (ail on Geranium Street. Caused by Yocum dil truck. Cost for this was $330.00. Item: Lower west Line on Geranium The existing Qwest Punning along the south side of Geranium needed to he lowered to match into new street grades. Cost for this was $ 1,529.00. Item: Curb Damage 1$y Comcast and Xeel Comcast and Xcel damaged new curb while relocating their utilities. Cost for this was $2,557.50. Item: Driveway Damaged by Xcel While relocating their utility, Xcel damaged the driveway at I 151 Ferndale. Cost far this was $640.00. Item: New VVatermain Conflict with Existing Sanitary Sewer Contractor was required to tower new watermain when conflict with 6" sanitary sewer service was discovered. Cost far this was $1,950.28. Item: Culvert Repair 2666 Geranium Repaired existing rusted out culvert at 2666 Geranium to keep storm water out of subgrade during subgrade excavation. Cost for this was $1,966.76. Item: Relocation of existing 20" Watermain The existing watermain was located closer to structure 101 than indicated an record drawings and required relocation in order to construct structure 101. The cost for this was $9,602.21. Item: Sanitary Sewer Service 116? Glendon The contractor was requested by the City to locate the sanitary sewer service for 1167 Glendon. Cost for this was $1,780.50. Item: Locate Sanitary Sewer Service to Vacant Lot on Ferndale Contractor dug to verify existing sanitary sewer service to the vacant lot on Ferndale south of t09i Ferndale. Cost for this was $3,470.00. Item: Supply 16~Ianhole Castings The project was bid with the understanding that City would f~.u-nish manhole castings. laolicy change ..;:: required contractor to furnish. Cost for this was $5,103.41. Item: Draintife Stubs for Sump Pump Connectians Contractor installed draintile stubs for connection of existing sump pump discharge to storm sewer. Cost for this was $880.00. Item: Additional Gravel on Glendon Additional gravel was needed on Glendon to provide access to driveways after the street flooded due to excess rainfall. Cost for this was $2,939.20_ Packet Page Number 53 of 102 l~f U"~kf 6Vty tb '~'6J ~`.n ~. ~: ~{A ~.°~^'~ ~~~, P ° ~hael o psota, E ~ 29, 2008 Page 3 _ . (V 1 G Agenda Item L1 Attachment 3 Item: Temporary Road on Geranium In order to keep access open to existing homes on Geranium, a temporary road was constructed. Cost for this was $683.10. Item: Rock Trench in Park To remove the constant surface drainage and standing water along the south and west sides of the parking lot, a rock trench was installed to convey surface water to storm sewer system. Cost for this was $7,66'7.00. Item: I,in~vood Street Maintenance Equipment and labor to maintain Linwood prior to paving. Cost for this was $1,867.55. Item: Relocate Trees Relocate 5 trees at parking lot expansion in Geranium Park in order to save them. Cost for this was $1,573.00. Item: Select Granular Barrow . Subgrade on East Geranium was worse than sail borings indicated requiring an increase in sleet granular borrow in order to stabilize the pavement foundation. Cost for this was $10,006.82. Item: '/" Clear Crushed Rock Due to the poor pipe foundations and high groundwater, clear crashed rock was required for pipe bedding at all pipe repair locations in order to prevent future pipe settlements_ Cost for this was $38,3 i 6.87. Item: Aggregate Base Class 6 - i00% Crushed Due to-the large amount of rain Last fall, the majority of the reclaimed gravel was contaminated with clay and unsuitable for reuse as gravel base course. Class 6 was imported replace the reclaim material and to stabilize the streets. Cost for this was $40,446.49. Item: 4" Perforated Drain Tile with Sock Additional drain the was installed on Rose, Evar, Glendon, and West Geranium to collect and lower the ground water. Cost for this was $ i 6,482.00. Item: Topsoil Barrow Placed additional topsoil in Park area and on Maryland Pond. Cast far this was $4,498.83. Item: Mill Bituminous Pavement Pavement connection at Stillwater road required milled lap joint. Cost for this was $3,380.85. Item: Type LV3 Wearing Course Mixttax~e Additional thickness in wearing course mixture. Cost for this was $7,788.26. Item: Type I.V3 Non-Wearing course Mixture Additional thickness in non-wearing course mixture. Cost for this was $15,518.64. Packet Page Number 54 of 102 ~~t~~d~acs ~~~ ~.z;~~ r~~ Mr. Michael "1'ho psc~n, October 2, 2005 Pale 4 (~]C~~OfQt~ Agenda Item L1 Attachment 3 Item: 6" Cmncrete I°avenaent -13riveway, Residential Bid quantity did not include replacing concrete aprons on existing bituminous driveways. City policy is to replace in-kind. Cost far this was $24,480.94. Item: Replace Sanitary Sewer Pipe (8"} Additional sections of. 8"sanitary sewer in need of replacement were found on televising after bids were received.. Cost for this was $13,216.50. Please do not hesitate to contact me with any questions or comments. Thank you. Sincerely, Steven F. Heth, PE Project Manager F.nrlncure- Packet Page Number 55 of 102 Agenda Item L1 Attachment 3 ~. .p . ~ ;~.~,m City of Maplewood October 31,2008 OWNER DATE 07-14 3 pwNE;4'S PROJECTNOS- CHANGE ORDER NO. Ferndale Geranium Area Street Improvements A-MAPLE0711.00 PROJECT DESCRIPT1pN SEN FILE Np. The fallowi»g changes shall be made to the contract documents: Description: See attached list. Purpose of Change Order: Too compensate contractor in full for materials, labor, and egiripment. Basis of Cost: ®Actual ^ Estimated Attachments (list supporting documents) Invoices from Schifkys Cantract status Time Cost Original Confract X1,475,929.15 Net Change Prior Change Orders 151,698.47 Change this Change OrderlVo. 3 234,$7(}.24 Revised Contracf $1,8b2,497.86 Recommended for Appraval.• Short Elliott Hendrickson tnc. by Steve Heth Agreed to by Contractor: Approved for Owner BY T-A. Schitsky & Sons, lnc. BY City oiMaplewood TITLE TITLE Distribufton Contractor 2 . Owner t Proiect Reeresentative i SEN Qtice 1 s:Uco~mWapte107t t00\7-w\71-gmBco3 10-31-08.doc Short Elliott Hendrickson Inc., 3535 Vadnals Center prive. Sf. Paul, MN 551 1 0-5 1 96 SEH is an equal opportunity employer ~ wwwse6inc.com ( 651.490.2000 ~ 800.325.2055 ~ 651.490.2150 fax uoa Packet Page Number 56 of 102 I3.1Q4/24Q~ '~U~ 120 ~H ~'~~ Maplew d Msnnesota Ferndale Geranium Area Str t irnpravements October 29,2008 S.A.P. No. 138-i43-01 City Project No. 07-14 SHE No. AMAPLE0711.00 Change Order Na. 3 1 St. Paul Water Flushed Bnto Excavation 2 Excavate and Repair Leaking Gate Valve 3 Hand Dig Structure 526 4 Relocate Water Lines at Fire Station 5 Adjust Water Service Curb Boxes 6 Wafer Service Cott OfF at 1172 Ferndaie 7 Repair Geranium Wear Course at Yocum Oii 8 Lower Qwest Line on Geranium 9 Curb Damage by Comcast and Xcel 10 driveway Damage by Xcel 11 New Watermain Conflict with Existing Sani#ary Sewer Seneice 12 Culvert Repair 2666 Geranium 13 Relocation of Existing Watermain 14 Sanitary Sewer Service 1167 Glendon 16 Locate Sanitary Sewer Service to Vacant Lot on Ferndale 16 Supply Manhole Castings 17 Draintite Stubs for Sump Pump Connections 18 Additional Gravel on Glendon 19 Temporary Road on Geranium 20 Rock Trench in Park 21 Linwood Street Maintenance 22 Relocate Trees 23 Select Granular Rorraw 24 3J4" Glear Crushed Rack 25 Aggregate Rase Class 6 -100% Crushed 26 4" Perforated Drain Tile with Sock 27 Topsoil Borrow 28 Mill Bituminous Pavement 29 Type LV3 Wearing Course Mixture 30 Type LV3 Non-Wearing course Mixture 31 6" Concrete Pavement -- Driveway, Residential 32 Replace Sanitary Sewer Pips (8") Tota! ft~~2l~I2 Agenda Item L1 Attachment 3 4,149.20 902 AO 1,112.81 6,209.24 2,762.83 1,058.45 330.fl0 1, 529.00 2, 557.50 640.00 1,950.28 1, 966.76 9602.21 1780.50 3,470.00 5,103.41 880.00 2,939.20 6s3.1 a 7,667.00 1,867.55 1, 573.00 10,006.82 38,316.87 40,446.49 16,482.00 4,498.83 3,380.85 7, 788.26 15,518.64 24,480.94 13,216.50 $234,870.24 Packet Page Number 57 of 102 22f 0412008 "TUIa ] 2a 46 P7i~ [a6~~aI2 Agenda Item L1 t , t Attachment 3 (U, ~C~ ) Ne ~~. Eng. Project No.. A-MAPLE0711.00 Location : City of Maplewood Contractor T.A. Schifsky & Sons, Inc. Contract Ijate 2370 E. Hwy 36 MN 55109 No. St. Paui Contract Amount 1,475,929. ] 5 , Contract for Ferndale-Geranium Area Street Improvemettts Application Date For Periad Ending Item Mo. item Uni# Est. QuaMltyto Quantity Date UrtitPr3ea Total Price 2021.501 MOBILIZATION (5°'° MAX.} LS t 1 554,135.00 554,135.00 2101.502 CLEAR TREE E9 13 92.21 $1,198.73 2(01.507 GRUB TREE [9 9 92.21 $829.89 2104.501 REMOV E CONCRETE CURB & GUTTER LF 921 I 9310.5 2.05 $14,086.53 2104.501 REMOVE CMP & RCP PIPE (STORM) LF 674 777 8.9b $6,96E.42 2104.563 REMOVE CONCRETE SIDEWALK (PRNATE} SY 40 0 2.05 $6.Q0 2[04.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SY [495 1120 3.4? $3,438.40 2104.505 REMOVE C©NCRETE DRIVEWAY PAVEMENT (PRNATE) SY 200 5 3.07 $15.35 2104.505 REMOVESITUMINIOUSDRNEWAYPAVEMENT SY 518 372 3.07 $1,142.04 2304.505 REMOVE BITUMINIOUS DRIVEWAY PAVEMENT {PRNATE) SY 404 214.8 2.5b $549.89 1[04.509 REMOVE CATCH BASIN OR MANHOLE (STORM} EACH 21 21 287.01 $6,027.21 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) LE 657 339 3.07 $1,044.73 2104.513 SAWING BITUMiN30US PAVEMENT (FULL DEPTH) L.F 912 9762 2.36 52,303.83 2104.523 SALVAGE CASTING EACH 44 45 [02.45 $4,610.25 2104.602 SALVAGE & INSTALL CASTING EACH 7 7 307.35 $2,151.45 2104.603 ABANDON STORM SEWER LF 234 135 14.34 $1,935.90 2105.501 COMMON EXCAVATION EV (P) CY 9015 9015 4.28 538,584.20 2105.80( COMMON EXCAVATION EV (FOR DRNEWAYS PRIVATE} CY 200 172.77 5.22 $90L86 2105307 SUBGRADEEXCAYATION(EV) rY (5845 15845 4.30 $68,133.50 2(05.507 SUBGRADE EXCAVATION (EV) (FOR DRIVEWAYS PRIVATE) CY 100 0 6.15 50.00 2105.51 i COMMON CHANNEL EXCAVATION (EV} (P) CY 565 565 5.31 53,000.15 2105.522 SELECT GRANULAR BORROW{CV) CY 15845 15845 7.16 $113,450.20 210532b SELECT TOASOIL BORROW {CV) CY 2339 2339 12.60 $29,47!.40 2105.52b SELECT TOPSOIL BORROW (CV) (FOR DRNEWAYS PRIVATE} CY 40 20.86 E2.60 $262.84 2]05.604 GEOTEXTILEFABRIC,TYFEV SY 25484 25129 1.B] $45,483.49 2105.609 314" CLEAR CRUSHED ROCK TON 5 5 56.35 5281.75 2 ]23.501 LABORER HOUR 85 15 66.59 $998.85 2123.514 3 CY FRONT END LOADER HOUR 50 5 8208 $435.40 2123.6( 3 C.Y BACKHOE HOUR 56 10 42.21 5922.10 2123.61 STREE'C SWEEPER SVlPICK•UP BROOM HOUR 40 2625 87.08 52,285.85 2130.501 WATER FOR DUST CONTROL MGAL 205 153 25.61 53,918.33 228 P.501 AGG. BASE CL. 6 -100%CRUSIIED TON 1647 1647 927 $ [5,267.69 221 ] 301 AGG. BASE CL. b -100%CRUSHED (DRIVEWAYS} TON 490 288.7 10.25 52,459.18 22] ].561 AGG. BASE CL. 6 -100°lo CRUSHED (DRNEWAYS PRIVATE) TON 3fMD 62.5 10.25 $64(}.63 2211.607 AGGREGATE BASE PLACED, SALV. BIT. & CL. 5 (P) CY 4595 4595 4.32 $19,850.40 2232.604 PULVER]ZE BITUMINOUS PAVEMENT (P) SY 20475 20475 1.02 520,884.50 2232.b64 MILL BITUMINOUS PAVEMENT (0-Z"} (P} SY 0 0 512.25 2331.603 SAWEDISEALED 10RdT LF ?332 4992 1.49 $7,438.08 2331.603 PAVEMENTC CRACK ROUT & SEAL (DRIVEWAYS PRNATE) LF 150 0 1.74 50.E 2350.50[ TYPE LV 3 WEARIIVG COURSE MIXTURE TON 1918 1418.E 48.15 $92,351.70 2350.502 TYPE LV 3 NON WEARING COURSE MDCTURE TON 2554 2554 4b. t0 $117,739.40 2350.503 3" BITUMINOUS PAVEMENT - DRNF.WAY TYPE LV 4 SY 1272- 7274.5 17.21 521,934,15 2350.503 3"' BITUMINOUS PAVEMENT - DRNEWAY TYPE LV 4 SY f 50 133.7 22.54 $3,000.07 2356.604 BITUMINOUS SEALCOAT DRNEWAY (PRIVATE) SY 150 0 1.64 50.00 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 101 i 987 2.31 52,279.97 2451.603 UTILITY TRENCH £XCAVATION LF 400 370 15.67 $5,797.90 2451.607 GRANULAR PIPE FOUNDATION (CV} CY 140 288.01 28.69 $8,263.01 ShaA Elliari Hendrickson Inc. Page 1 014 Packet Page Number 58 of 102 ~~~o4t26{ _ _ __ 1.2> 4s ~~~ r~~. - " ~ nit 2501.515 24" RCP APK€,i" LV!`I .s CiU D EACH 2501.515 42'° RCP APRON Wfi`RASH GU EACH 2501.642 SIGIMMER STRUCTURE (WOOD) EACH 2502.542 4" PEIU= DRAIN tb'1 GEO & ROCK LF 2503.81 1 8`" DIP SEWER, CL. 52 LF 2503.521 44" SPAN RC PIPE-ARCH SEWER CL IIA LF 2503.541 1 S" RCP SEW, CL. 5, DES. 3006 LF 2503.541 24" RCP SEW, CL. 3, DES. 3006 LF 2503.541 42" RCP SEW, CL. 3, DES. 3006 LF 2503.602 CONNECT TO EX[STLNG STORM SEWER EACH 2503.602 REPLACE SANITARY WYE WITH SDR 35 WYE EACH 2503.602 CUT 1N 8"X 4"PVC WYE EACH 2503.603 4"PVC SANITARY SERVICE PIPE LF 2503.603 4" OR 6" SAN. SEW. SERVJREPL. AS PER PLATE 410 OR 410A LF 2504.603 REPLACE SANITARY SEWER PIPE {8"} LF 2504.602 HYDRANT EACH 2504.602 b" GATE VALVE AND BOX EACH 2504.602 8" GATE VALVE AND BOX EACH 2504.b42 I"CURB STOP AND BOX EACH 2504.602 1"CORPORATION STOP EACH 2504.b02 CONNECT TO-EX1STlNG WATERMAIN EACH 2504.602 ADJUST VALVE BOX EACH 2504.602 ADJUST CURB STOP EACH 2504.602 INSTALL FORD COVER FURATISHED BY SPRWS EACH 2504.603 1"COPPER SERVICE PIPE, TYPE K LF 2504.603 b" D[P WATER MAIN, CLASS 52 LF 2504.b03 8" DIP WATER MAIN, CLASS 52 LF 2504.603 VALVE BOX REPAIR LF 2504.604 2" RIGID INSULATION SY 2504.608 DUCTILE IRON FITTINGS, EPOXY COATED (COMPACT) LBS 2506.521 INSTALL CASTING ASSY. (SUPPLIED BY MAPLEWOOD - EACH 2S06.b02 CONST CB, TYPE 27" DIA. EACH 2506.602 CONST CB, TYPE 2' X 3' BOX EACH 2506.602 CONST CB OR MH, TYPE 48" DIA. EACH 2506.602 CON5T CB, TYPE 48" DIA. (WITH 3' SUMP) EACH 2506.602 CONST CB, TYPE 54" DIA. (WITH 3' SUMP) EACH 2506.602 CONST CB, TYPE 60" DIA. (W£I'H 3' SUMP) EACH 2506.602 CONST CB, TYPE 60" DIA. EACH 2506.b02 CONST CB, TYPE 102" DIA. EACH 2506.602 CASTING ASSEMBLY, R-3067V EACH 2506.602 CASTING ASSEMBLY, R-1678-A W/ R-1422-AI LID (STORM) EACH 2506.602 CASTING ASSEMBLY, R-3250-I EACH ZSOb.602 SEAL MANHOLE (SANITARY) EACH 2506.b03 RECONSTRUCT MANHOLE OR CATCH BASIN LF 2511.541 RANDOM RIPRAP, CLASS II[ CY 2511.501 RANDOM RIPRAP, CLASS N CY 2511.815 GEOTEXTILE FABRIC, TYPE 1V SY 2521.607 HAND PLACED RIPRAP, CLASS 1[ CY 2531.501 CONCRETE C & G, DESIGN B-618 LF 2531.501 CONCRETE C & G, DESIGN B-618 (HIGH EARLY) LF 2531.507 b"CONCRETE PAVEMENT -DRIVEWAY, RESIDENTIAL SY 253 L507 6"CONCRETE PAVEMENT-DRNEWAY, RESIDENTIAL SY 2531.507 8"CONCRETE PAVEMENT -DRNEWAY, COMMERCIAL (HIGH SY 2531.604 7" CONCRETE VALLEY GUTTER SY 2540.602 RELOCATE Iv1AILBOX EAGH 2540.602 RELOCATE IvIAILBOX-MULTIPLE COMMERCIAL DESIGN EAGH 2563.601 TRAFFIC CONTROL lS 2573.502 SILT FENCE, PREASSEMBLED -TYPE HEAVY DUTY !F 2573.601 STORM DRAIN INLET PROTECTION LS 2573.601 EROSION CONTROL, CONTRACTOR'S PLAN L5 2573.603 BIOROLL LF 2575.501 SEEDING ACRE 2575.521 EROSION CONTROL NETTING, TYPE 2 SY Short Elliott Hendstckson Inc. 6J2 Item L1 ~ Tea ~~,gtachment 3 d g i _ .. 2 2 t,; ®9.40 $2,458.80 I 1 2,818.28 82,515.15 i 1 2,60b.51 52,606.51 3018 3018 b.00 .518,108.00 10 10 123.86 51,238,60 234 234 92.21 521,577.14 181 327 30.74 510,651.98 923 916 37.70 534,533.24 14 ? 87.95 5615.65 5 14 471.27 56,597.78 5 4 681.29 56,13L61 4 5 1,132A7 SS,660.35 173 14] 22,54 53,178.14 205 353 28.69 510,127.57 85 85 88.1 [ $7,489.35 2 2 2,422.94 54,845.88 2 2 804.23 $1,608.4b 2 3 1,045.89 53,!37.67 !9 18 2!5.15 53,872.70 t9 18 56.35 51,014.30 2 2 476.34 5452.78 6 12 184.41 $2,212.92 70 0 66.54 $0.00 t 7 25b.i3 51,792.91 616 625.9 18.44 $12,357.20 21 2I.5 24.54 $528.b9 1232 1227 27.57 533,828.39 6 7 b82.22 54,775.54 I1 I.7 1229 520.89 322 232 4.46 51,034.72 18 18 256.13 $4,610.34 I I 681.29 5681.29 6 7 932.36 Sb,526.t0 !1 12 1,080.85 512,970.26 1 1 1,4!8.93 $1,418.93 i 1 1,85435 $1,854.35 1 1 2,161.70 52,161.70 3 3 1,895.33 $5,685.99 I 1 4,45b.58 54,456.58 20 22 399.Sb 58,740.32 2 2 291.98 5583.9b 9 4 522.50 $4,702.50 2 2 348.33 $696.b6 212 21.2 276.62 55,864.34 8.3 9.5 69.97 $664.72 22 21 70.b9 $1,484.49 50 335 8.20 52,747.00 t0 28 7b.84 52,151.52 11512 I18b5.19 8.65 5102,633.89 334 136.3 10.03 81,367.09 303 303 36.88 811,174.b4 150 127.8 39.96 55,106.89 828 984.3 44.77 544,067.11 23 24 49.18 51,180.32 47 47 92.21 54,333.87 4 4 153.6$ $614.72 1 I 3483.3 53,483.30 1014 336 1.95 $655.20 1 t 1538.75 81,536.75 1 1 10500 $ lO,SOD.00 550 75 3.1$ $238.54 2.5$ 2.58 1229.4 53,171.85 5560 6567.65 1.43 $9,391.74 Page 2 of 4 Packet Page Number 59 of 102 [tlo~tll~z ° Est, ~a~tit~t~ Item L1 tt~~t~, tt~ ilr~it °antlty I~~te ~itPri Total ,~~tachment 3 2575.523 WOOD FIBER BLANKET, TYPE REGt11,AR SY 8 7946 1.63 $12,951.98 2575.532 COMM FERTILIZER, ANALYSIS 22-0-10 LBS 905 1040 0.59 $b13.60 2575.602 RAIN GARDEN PREP. SMALL (EXCJROCIC EACH 16 0 1618.71 $0.00 2575.602 RAIN GARDEN PREP. LARGE (EXC.tROCK EACH 9 6 2253.9 $13,523.40 2575.608 SEED MIXTURE 260 LBS 230 460 3.07 $ I,412.20 2575.b08 SEED MIXTURE 328 LBS 30 30 4.51 $135.30 A[.TfaRNATE A GERANIUtm9 PARK PARKING L®T 2I01.502 CLEAR TREE 2 3 102.45 $307.35 2101.507 GRUB TREE 2 3 102.45 $307.35 2(04.501 REMOVE CONCRETE CURB 8c GUTTER LF 460 460 2.05 $943.00 2004.602 SALVAGE & INSTALL CASTING EACH 1 ! 409.8 $409.80 2I05.501 COMMON EXCAVATION EV (P} GY 515 515 4.61 $2,374.15 2105.507 SUBGRADEEXCAVAT[ON(EV} GY 2635 2635 4.61 $12,147.35 2105.526 SELECT TOPSOIL BORROW {CV} CY 205 60 12.6 $756.00 2105.604 GEOTEXTILE FAHRiC, TYPE N SY 2390 2665 2.56 $6,822.40 2232.b04 PULVERIZE BITUMBNOUS PAVEMENT (P) 5Y 1055 1055 0.$T $917.85 2350.501 POROUS PAVEMENT TON 370 331 138.31 $45,780.61 2 (05.501 1J2" CRUSHED ROCK CHOKER COURSE (P) CY 275 275 38.93 510,?05.75 2105.501 2"-3"CRUSHED ROCK (P) CY 2635 2669 40.98 S109,375.62 2502.541 8"PVC SDR 26 LF 70 70 34.16 $2,391.20 2503.602 CONNECT TO EXISTING STORM SEWER EACH 1 1 665.93 $665.93 2506.602 CASTING ASSEMBLY, R-3067V EACH 1 0 394.43 $0.00 2531.501 CONCRETE C & G, DESIGN 8-612 LF 710 7[2.1 11.27 $8,025.37 2531-602 PEDES"fR[AN CURB RAMP EACH 1 1 563.48 5563.48 2573.502 SILT FENCE, PREASSEMBLED -?YPE HEAVY DUTY LF 300 0 1.95 $0.00 2573.603 BIOROLL LF 40 0 3.1$ $0.00 2575.50( SEEDING ACRE 0.25 0.5 1434.3 $717.15 2575.521 EROSION CONTROI, NETTING, TYPE 2 SY 800 1965.7 1.43 $2,810.95 2575.523 WOOD FIBER BLANKET, TYPE REGULAR SY 400 400 1.63 5652.00 2575.532 COMM FERTILIZER, ANALYSIS 22-0-[0 LBS 88 88 0.59 $51.92 2575.602 RAIN GARDEN PREP. LARGE {EXC.lROCK EACH 1 I 2049 $2,049.00 2575.608 SEED MIXTURE 260 LBS 25 50 10.25 5512.50 Total ContraM Amount $1,441,266.b7 GWANGE ORbER #1 Item No. Item Un[t Est. quantity to Unft Price Totat Price quantity Date I MOBILIZATION LS 1 1 4151.41 $4,151.41 2 REMOVEBITUMTAIOUSPAVEMENT SY 1140 1140 3.11 $3,545.40 3 SAWING BITUMINOUS PAVEMENT LF 235 174 3.i 1 $541.14 4 SALVAGEJINSTALL EA 1 2 458.89 $917.78 s sELECTTOrsou.solutow-cv CY 50 50 25.95 $1,297.50 6 STREET SWEEPER HR 5 4.5 134.92 $607.14 7 AGGREGATE BASE CLASS 5 100%CRUSHED TN. 550 1351 15.46 $20,$86.46 8 TYPE LV3 WEARING COURSE MDCi'IIRE TN i05 139.58 73.69 $10,285.65 9 TYPE LV3 NONWEARING COURSE MIXTURE TN 140 124.64 72.44 $9,028.92 10 BITUMINOUS MATERIAL FOR TACK COAT GL 60 Q 5.29 11 CRUSHED ROCK PIPE FOUNDAT[ON TN 30 0 25.05 I2 CONNECT TO EXISTING MANHOLE EA 1 i 1051.$5 $1,051.85 i3 8-INCH X 4-INCH SCH. 40 WYE EA 2 3 68.$4 $206.52 14 8-INCH PVC PIPE SEWER SDR 35 LF 230 330 37.74 $12,454.20 15 4-INCH PVC SANITARY SEWER SERVICE PIPE (SCH. d0) LF 80 9$ 3$.98 $3,820.04 I6 HYDRANT EA 1 1 2340.87 $2,340.87 i7 6"GV EA 1 0 774.$7 18 I" CSJBOX EA 2 0 213.61 19 I" coRP EA 2 d 73.94 Short Elliott Hendrickson Inc. Page 3 of 4 Packet Page Number 60 of 102 z~11l~iz~~~ ~°U~ ~.~~ 47 Id~~ It N®. 20 CONNECT Tcs EXISTING WATERMMAIN 21 I"COPP 22 6" DIP 53 23 8" DIl' S2 24 COMPACT DI FI'T`TINGS 25 SANITARY MANHOLE 26 RELOCATE MAILBOX 27 TRAFFIC CONTROL 28 SILT FENCE 29 SOD Total for Change ®rder #1 CHANGE QRDER #2 EA LF LF LF Lei EA EA L5 LF SY t~~2 ~ H ® its ~ tt~it I~rt ~ ~ achm nt 3 1 5 660.97 $3,304.85 85 85 42.53 $3,615.05 10 1 37.87 $37.87 240 240 40.66 $9,758.40 450 0 3.9 2 2 2225.78 $4,451.56 2 2 77.84 $155.68 1 2 1556.78 $3, i i 3.56 50 250 2.08 $520.fl0 300 613.9 6.23 $3,824.60 y99:916.45 Item No. - Item ( Est. ( Qua~rtity to ' Unit ,,.___.~._ .,_._ Unit Price Total Price 1 CLEARING 2 GRUBBING 3 MOBILIZATION 4 REMOVE DRAINAGE STRUCTURE 5 REMOVE STORM SEWER FIFE 6 COMMON EXCAVATION {INCLUDES FROST REMOVAL) 7 GEOTEXTILE FABRLC TYPE V 8 BITUMINOUS COLD MIX 4 TYPE LV3 WEARING COURSE MIXTURE 10 TYPE LV3 NONWEARING COURSE MIXTURE 11 CONSTRUCT CB TYPE 27" 12 24" CORREGATED SMOOTH WALL HDPE PII'E 13 2 "RIGID INSULATION 14 SALVAGE AND INSTALL STREET SIGN l5 STRIPING WHITE SOLID 16 STRIPING DOUBLE YELLOW SOLD Tatat for Change Order #2 Short Elliott Wendrickson Inc. EA LS EA LF cY SF TQN TpN TpN EA LF SF EA LF LF 1 1 250 $250.00 1 1 3000 $3,400.04 1 1 500 $500.00 60 60 12 $720.00 1680 1680 17.5 529.400.00 840 840 3.5 $2,940.00 150.4$ 150.48 135 $20,314.80 36 36 73.69 $2,652.84 27 27 72.44 $1,955.88 1 1 2650 $2,650.00 60 60 50 $3,000.00 232 232 15.07 $3,496.24 1 1 150 $150.00 600 752 1.25 $940.00 300 358 1.25 $447.50 $72,667.x6 Page 4 of 4 Packet Page Number 61 of 102 3f Q4120t}8 ~'C7~ t 2a ~7 F~~ Total Contract Amount Contract Change Order No. Contract Change Order No. Contract Change Order No. Less Previous Applications: AFP No. 1: 282,262.28 AFP No. 2: 500,389.92 AFP No. 3: I1b,300.86 AFP No_ 4: 54,279.38 AFP No. 5: 96,963.79 $ 1,475,929.15 1 2 3 AFP No. b: 367,271.86 AFP No. 7: 286,732.40 .AFP No. 8: AFP No. 9: " r Pay ettt {cdrttirttted) Total Amount E ed Material Suitably Stored on Site, Not Incorporated into work Percent Complete Percent Complete Percent Complete GROSS AMOUNT DUE LESS 0.5 % RETAINAGE AMOUNT DUE TO DATE LFSS PREVIOUS APPLICATIONS AMOUNT DUE THIS APPLICATION _ ~~~~ Agenda Item L1 Attachment 3 $ 1,441,26b.67 99,816.45 72,bb7.26 234,870.24 $ 1,848,720.62 $ 9,243.60 $ 1,839,477.02 $ I,704,20b.49 $ 135,270.53 CON'!'I2ACTOR'S AIiFIiDAVIT The undersigned Contractor hereby swears under penalty of perjury that (1 }all previous progress payments received from the Owner on account of work performed under the Contract referred to above have been applied by the undersigned Eo discharge in full al) obligations of the undersigned incurred in connection with work covered by prior Applications for Payment under said contract, Ferndale-Geranium Area Street Improvements, -City of Maplewood, and (2) all material and equipment incorporated in said Project or otherwise listed in or covered by this Application for Payment and free and clear of all Liens, claims, security interests and encumbrances. Date , 20 T.A. Schifsky & Sons, Inc. (Contractor) COUNTY OF ) By STATE OF ) SS {Name and Title) Before me on this day of , 20 ,personally appeared known to be, who being duly sworn did depose and say that he is the {office} of the Contractor above mentioned that he executed the above Apglication for Payment and Afftdavit on behalf of said Contractor; and that all of the statements contained therein are true, correct and complete. My Commission expires (Notary Public} The undersigned has checked the Contractor's Application for Payment shown above. A part of this Application is the Contractor's Affidavit stating that all previous payments to him under this contract have been applied by him to discharge in full all of his obligations in connecting with the work by ail prior Applications for Fayment. In accordance with the Contract, the undersigned recommends approval of payment to the Contractor for the Amount due. Short Elliott Hendrickson tnc. By Date City of M$ptevvoad By Date Page 4 of 4 Packet Page Number 62 of 102 Agenda Item L1 Attachment 4 October 27, 2008 Mr. R. Charles Ahl, PE Director of Public Works/City Engineer City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Mr. Ahl: RE: Maplewood, Minnesota Ferndale/Geranium Area Streets City Project No. 07-14 Supplemental Agreement Number 49A On October 19, 2007, you executed Supplemental Agreement No. 49, dated June 14, 2007. The original authorization includes plans, specifications and construction services related to 1.2 mile of street reconstruction in the Ferndale/Geranium Area. This Supplemental Letter Agreement No. 49A addresses additional services performed in the execution of the original agreement. The identified additional services address two areas; an extended construction schedule and plan changes. Construction Services Schedule In our original agreement, we had anticipated construction related services would be begin in early September 2007 and be complete in the spring of 2008. Our scope of services and cost estimate was based on 4.5 months of full-time on-site construction service. Due to the weather last fall, the project was slowed, and construction continued through the spring and summer, with completion occurring this fall. As a result, our construction administration services extended well beyond the originally agreed-upon budget. Additional costs for construction administration are estimated at $38,000, which is the equivalent of about 1.5 months of additional construction related services (Project Management, Staking and Resident Project Representative). Pian Changes Additional design and construction services were requested for the extension of sanitary .and water service for the Linwood neighborhood. We estimate that the additional cost for this work was $16,020. nc~titl The total cost for the identified additional services is $54,020. Costs are determined on an hourly basis, using the actual hours worked for SEH personnel assigned to the project, plus reimbursable st~~~~ ~tEa~tz ~e~a~~~~s~~ ~r~~e, 3535vadnais Center Drive, st. ~a~i, t~t~ 55iio-si96 Packet Page Number SEH is an equal opportunity employer ~ ~rvww.s~@Tirgc.c~ ~ b51.490.2000 ~ 800.325.2055 ~ 651.490.2150 fax63 Of 102 IVIr. iZ. Charles Ah1. PE October 27, 2008 Page 2 Agenda Item L1 Attachment 4 expenses and actual costs billed to SEH from subconsultants (as necessary ). The costs are based on the project schedule and the work description structure above. The total estimated fee will not be exceeded without prior authorization. summary This Supplemental Letter Agreement shall be the basis of work by SEH on the project described in this letter. If you are in agreement with the teens, please execute this Supplemental Letter Agreement with proper signatures and return one copy to our offices. Thank you for the opportunity to continue to provide professional services to the City of Maplewood. Sincerely, Mark L. Lobermeier, PE Sr. Vice President Client Service Manager Accepted this day of CITY OF MAPLEWOOD, MINNESOTA By: 'i itle: 2008. C:\Documents and Settings\mlobermeier\My Documents\Nfaplewood\49A -Ferndale Geranium 10-27-08.doc Packet Page Number 64 of 102 AGENDA NO. L2 AGENDA REPORT To: City Manager From: Finance Director Date: November 5, 2008 Re: Resolution Authorizing New Depository Account & Brokerage Services Agreement with UBS Financial Services, Inc. BACKGROUND The City maintains investments with several banks and brokerage firms. In addition, Maplewood participates in the 4M Fund, sponsored by the League of Minnesota Cities and US Bank. All investments are required to comply with the City's investment policy, a copy of which is attached. Staff has had discussions with representatives of UBS Financial Services, Inc. UBS offers, among other investment options, a mutual fund that is offering very attractive rates in comparison to other current investment options. Maplewood maintains its liquid cash resources in the 4M Fund due to its liquidity and we will continue to utilize the 4M Fund. The 4M Fund, however, is currently paying about 1 %. The UBS fund is paying about 1 % point higher than 4M. Therefore, staff requests authority to utilize UBS as one of several investment tools available to the City to safely maximize investment earnings, all within the restrictions of the investment policy and prudent decisions based on current market conditions. RECOMMENDATION Staff requests approval of the attached resolution naming UBS as an authorized depository account and authorizing the Finance Director to make transfers to and from other City accounts to UBS. Packet Page Number 65 of 102 Councilmember and moved its adoption: introduced the following resolution RESOLUTION BE IT RESOLVED THAT the Finance Director of the City of Maplewood is hereby authorized to establish a depository account with UBS Financial Services and to sell, assign and endorse for transfer, within and between authorized accounts of the Municipality, certificates representing stocks, bonds, or other securities now registered or hereafter registered in the name of this Municipality. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and upon vote being taken thereon, the following voted in favor and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. STATE OF MINNESOTA COUNTY OF RAMSEY SS. I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that the attached resolution is a true and correct copy of an extract of minutes of a meeting of the City Council of the City of Maplewood, Minnesota duly called and held, as such minutes relate to the calling of a public hearing on the City's tax increment financing districts within its municipal development district. City Clerk Packet Page Number 66 of 102 INVESTMENT POLICIES FOR THE CITY OF MAPLEWOOD November 26, 2001 SCOPE These investment policies apply to all financial assets held by the City of Maplewood. II. INVESTMENT OBJECTIVES A. The following objectives will be applied in the investment of the City's funds: The primary objective is the preservation of capital and the protection of investment principal. 2. The City will strive to maximize the return on the investment portfolio and to preserve the purchasing power but will avoid assuming unreasonable investment risk. The investment portfolio should allow the City to meet cash flow requirements for operations. 4. The City will employ mechanisms to control risks and diversify its investments in regard to the type, as well as the individual financial institution. III. LEGAL ASPECTS The City of Maplewood will invest only in securities that are permissible under Minnesota law (see attached). IV. CRITERIA FOR SELECTION OF FINANCIAL INTERMEDIARIES The City of Maplewood will conduct its investment transactions with (1) financial institutions located in the State of Minnesota that are designated as depositories by the City Council, (2) security dealers who are on the Federal Reserve Bank's list of primary dealers, and (3) security dealers that are subsidiaries of financial institutions that are designated as depositories by the City Council. V. MANAGEMENT FEE The General Fund shall be allocated a management fee of 0.6% per annum. This fee will be based on total investments owned plus accrued interest on the last day of each month. It will be allocated among the funds based on their proportionate share of investment interest earned. Packet Page Number 67 of 102 Agenda Report Agenda Item L3 To: Chuck Ahl, Acting City Manager From: John Nephew, Councilmember Date: November 3, 2008 Re: Discussion of an Ordinance for the Protection of City Open Space Recently some residents have written to the city council to express concerns about the preservation of lands purchased with the open space referendum monies. One couple wrote, "We hope that city hall passes a motion that the open space preserves cannot be touched by any council without the vote of the citizens of Maplewood." Another resident wrote with a similar thought, saying: Please consider passing a motion that the OPEN SPACES CAN ONLY BE SOLD OR DEVELOPED BY THE VOTE OF THE CITIZENS. That is the only fair thing to do. WE own the Open Spaces, not Maplewood. Maplewood bought them with the citizens money - it is only right that they are the ones to decide what should happen to them, NOT FUTURE COUNCILS. It seems to me that this is a reasonable suggestion. We could draft an ordinance that would prohibit the city from selling or developing any Neighborhood Preserve without first obtaining the approval of a maj ority of voters on a referendum question. Combined with the comprehensive plan (which will require a 4-vote supermaj ority in order to approve any change in the land use designation on Neighborhood Preserves), such an ordinance would be a simple and inexpensive way to strengthen the safeguards on our city's Neighborhood Preserves. Recommendation No action is necessary at this time. I want to have this item on the agenda to give the council as a body an opportunity to discuss and react to this suggestion from our residents, and see if we have the consensus that would justify work on such an ordinance by our staff and the Parks Commission, for future council action. Packet Page Number 68 of 102 AGENDA NO. L-4 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: November 10, 2008 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 757,224.48 Checks # 76752 thru # 76816 dated 10/21/08 thru 10/28/08 $ 318,956.54 Disbursements via debits to checking account dated 10/16/08 thru 10/24/08 $ 301,798.53 Checks # 76817 thru # 76885 dated 10/28/08 thru 11/04/08 $ 122,861.59 Disbursements via debits to checking account dated 10/23/08 thru 10/31/08 $ 1,500,841.14 Total Accounts Payable PAYROLL $ 475,513.28 Payroll Checks and Direct Deposits dated 10/31/08 $ 460.00 Payroll Deduction check # 1006185 thru # 1006185 dated 10/31/08 $ 475,973.28 Total Payroll $ 1,976,814.42 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments P:WPPROVAL OF CLAIMS~2008WprClms 10-24 and 10-31 Packet Page Number 69 of 102 Check Register City of Maplewood 10/24/2008 Check 76752 76753 76754 76755 76756 76757 76758 76759 76760 76761 76762 76763 76764 76765 76766 76767 76768 76769 76770 76771 76772 76773 76774 76775 76776 76777 76778 76779 76780 76781 76782 76783 76784 76785 76786 76787 76788 76789 76790 76791 76792 Date 10/21 /2008 10/21 /2008 10/24/2008 10/23/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 Vendor 03151 03236 04054 04161 00131 00363 03576 00519 02728 02728 02728 02728 02728 02728 01819 01337 01337 01546 01546 01190 01798 04158 04158 03870 04085 00494 04155 00309 00241 03126 02945 02945 02945 02945 04159 00755 03763 02391 03818 04060 04060 04060 04060 00985 00986 03622 01175 03993 01202 01202 01202 01202 00001 00001 00001 00001 00001 PETTY CASH CITY OF ST MICHAEL STEVEN REED EARTHWORKS ASPEN EQUIPMENT CO DLT SOLUTIONS, INC. EUREKA RECYCLING FLEXIBLE PIPE TOOL CO. KIMLEY-HORN & ASSOCIATES INC KIMLEY-HORN & ASSOCIATES INC KIMLEY-HORN & ASSOCIATES INC KIMLEY-HORN & ASSOCIATES INC KIMLEY-HORN & ASSOCIATES INC KIMLEY-HORN & ASSOCIATES INC PAETEC RAMSEY COUNTY-PROP REC & REV RAMSEY COUNTY-PROP REC & REV SUBURBAN SPORTSWEAR SUBURBAN SPORTSWEAR XCELENERGY YOCUM OIL CO. 612 SOUTH MCKNIGHT, LLC 612 SOUTH MCKNIGHT, LLC BASIAGO LAW OFFICE C.W. HOULE, INC. CHILDREN HOME & FAMILY SERVICE CIVICPLUS COMMISSIONER OF TRANSPORTATION CSI SOFTWARE FIRE INSTRUCTION & RESCUE EDUC HEALTHEAST VEHICLE SERVICES HEALTHEAST VEHICLE SERVICES HEALTHEAST VEHICLE SERVICES HEALTHEAST VEHICLE SERVICES IOWA LEAGUE OF CITIES JEFFERSON FIRE & SAFETY INC LAWRENCE F LEJEUNE MARK MARUSKA MEDICA MES -MIDAM MES -MIDAM MES -MIDAM MES -MIDAM METROPOLITAN COUNCIL METROPOLITAN COUNCIL MN OFFICE OF ENTERPRISE TECH CITY OF NORTH ST PAUL NORTHWOODS PROMOTIONS WEST NYSTROM PUBLISHING CO INC NYSTROM PUBLISHING CO INC NYSTROM PUBLISHING CO INC NYSTROM PUBLISHING CO INC ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR Description REPLENISH PETTY CASH REGISTRATION FEE DJ SRVS FOR HALLOWEEN DANCE SUSTAINABLE LANDSCAPING LIGHTS MOUNTED ON TRUCK UNIT 533 RASTER DESIGN 2009 SUBSCRIPTION RECYCLING - OCT SAW BLADES FOR SEWER RODDER PROJ 07-25 PROF SRVS THRU 9/30 PROJ 07-26 PROF SRVS THRU 9/30 PROJ 07-30 PROF SRVS THRU 9/30 PROJ 03-30 PROF SRVS THRU 9/30 LAKE LINKS TRAIL PROF SVRS THRU PROJ 08-13 PROF SRVS THRU 9/30 LOCAL PHONE SERVICE 9/16 - 10/15 FEE FOR KEEPING ASSESSMENT FLEET SUPPORT FEE MAY-AUG SHIRTS FOR REC PROG SHIRTS FOR REC PROG ELECTRIC & GAS UTILITY UNLEADED MID-GRADE (89 ESCROW RELEASE 612 MCKNIGHT S ESCROW RELEASE 612 MCKNIGHT S PROJ 08-11 O & E PROJ 07-21 KOHLMAN LN PARTPMT#6 YOUTH DIVERSION PROGRAM -SEPT PROJECT MANAGEMENT, DESIGN AND ENGINEERING/TESTING KEY TAGS LEADERSHIP TRAINING FEE COMPUTER POWER SUPPLIES FOR VEHICLE CONVERSION VEHICLE CONVERSION VEHICLE CONVERSION CITY MANAGER RECRUITING AD MORNING PRIDE TAILS COAT GOLDEN ESCROW RELEASE 2450 MAPLEWOOD REIMB FOR SAFETY BOOTS 10/17 MONTHLY PREMIUM -NOVEMBER SCBA REPAIR SCBA REPAIR SCBA REPAIR SCBA REPAIR WASTEWATER-NOVEMBER MONTHLY SAC -SEPT WIDE AREA NETWORK -SEPT MONTHLY UTILITIES WATER BOTTLES CITY NEWS/PARKS RECREATION ISSUE CITY NEWS PUBLICATION -MAY CITY NEWS/RECREATION ISSUE CITY NEWS PUBLICATION -JULY R OLSEN DRIVEWAY REIMB PROJ 06-16 REFUND D MACNEILL MN REV AMB B KOPPEN DRIVEWAY REIMB PROJ 07-26 REFUND L STADT RENTAL -BRIDAL FAIR S HER -DIRECT DEPOSIT CANCELLED Amount 287.35 25.00 175.00 42, 525.00 386.59 6,165.76 14, 436.56 513.24 39, 505.04 26, 882.94 15, 235.34 14, 266.39 4, 518.25 2, 072.30 1, 500.29 6, 462.50 1, 784.64 1,180.00 133.00 257.17 16, 656.50 4,143.53 2, 587.81 625.00 67, 422.44 3, 526.08 3, 400.00 1, 486.76 585.00 540.00 1, 950.44 1, 304.00 597.46 502.88 60.00 16,154.98 10, 336.85 159.95 145, 021.62 1, 026.69 412.48 37.50 2.54 206,197.53 3, 613.50 392.00 2, 596.34 1,118.31 9, 460.48 3, 494.00 2, 405.64 2, 096.74 1, 237.50 817.90 397.67 175.00 79.05 Packet Page Number 70 of 102 76793 76794 76795 76796 76797 76798 76799 76800 76801 76802 76803 76804 76805 76806 76807 76808 76809 76810 76811 76812 76813 76814 76815 76816 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 10/28/2008 00001 00001 00001 00001 00001 00001 00001 01941 01941 01254 02008 01387 01409 01409 03073 03879 04043 04043 01463 04160 04157 00198 03642 01574 01574 00449 02464 03465 ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR PATRICK TROPHIES PATRICK TROPHIES PEPSI-COLA COMPANY RAMSEY COUNTY PUBLIC WORKS DR. JAMES ROSSINI S.E.H. S.E.H. SANDERS WACKER BERGLYINC SANSIO SCHWAN FOOD CO SCHWAN FOOD CO SISTER ROSALIND GEFRE SOUTH DAKOTA MUNICIPAL LEAGUE SOUTH METRO TRAINING ST PAUL REGIONAL WATER SRVS SWANSON & YOUNGDALE T.A. SCHIFSKY & SONS, INC T.A. SCHIFSKY & SONS, INC TYLER TECHNOLOGIES INC US BANK NANCY E VAN KAMPEN 65 Checks in this report. REFUND M DEVALLIER HP BENEFIT REFUND B CORBETT HP BENEFIT JULY REFUND M PIOTROWSKI HP BENEFITS REFUND F BYE UCARE BENEFIT REFUND C ROY UCARE BENEFIT REFUND L BRUNS HP BENEFIT REFUND B CORBETT HP BENEFIT AUG SUMMER SPORTS AWARDS SUMMER SPORTS AWARDS MDSE FOR RESALE PROJ 03-15 CONSTRUCTION COSTS ADMIN FEE FOR STRESS TEST - OCT PROJ 02-07 ENGINEERING FEES ENGINEERING -VARIOUS PIP'S WALTER STREET TRAIL- EMS RUNSHEETS & SUBSCRIPTION-NOV MDSE FOR RESALE MDSE FOR RESALE MCC MASSAGES-SEPTEMBER CITY MANAGER RECRUITING AD REGISTRATION FEES WATER UTILITY PAINT MCC RACQUET BALL COURTS (2) ASPHALT FOR HAZELWOOD FIRE VARIOUS BITUMINOUS MATERIALS PROJECT MGMT & TOP -LICENSE FEES FUNDS FOR ATM MUSIKGARTEN CLASS INSTRUCTOR 40.00 40.00 40.00 20.00 20.00 20.00 20.00 1,443.18 1,134.75 438.45 19, 756.96 100.00 7, 916.40 1, 417.23 205.61 614.59 45.45 27.47 1, 230.00 50.00 417.00 282.72 6, 015.00 12, 755.42 147.68 5, 836.04 6, 000.00 256.00 Packet Page Number 71 of 102 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 10/16/08 10/17/08 ICMA (Vantagepointe) Deferred Compensation 3,658.23 10/17/08 10/20/08 Mon MN State Treasurer Drivers License/Deputy Registrar(city clrk) 10,757.92 10/18/08 10/20/08 MN Dept of Natural Resources DNR electronic licenses 171.50 10/18/08 10/20/08 US Treasurer Federal Payroll Tax (FICA) 114,879.76 10/18/08 10/20/08 Orchard Trust/ Great West Deferred Compensation 24,082.00 10/18/08 10/20/08 PERA PERA 73,698.75 10/20/08 10/21/08 Tues MN State Treasurer Drivers License/Deputy Registrar(city clrk) 12,048.54 10/20/08 10/21/08 ARC Administration HRA Flex plan 1,442.43 10/20/08 10/21/08 MN Dept of Revenue Sales Tax 17,213.00 10/20/08 10/21/08 MN State Treasurer State Payroll Tax 21,888.94 10/20/08 10/21/08 WI Dept of Revenue State Payroll Tax 990.71 10/21/08 10/22/08 Wed MN State Treasurer Drivers License/Deputy Registrar(city clrk) 2,897.50 10/21/08 10/22/08 MN State Treasurer Drivers License/Deputy Registrar(city clrk) 12,487.75 10/22/08 10/23/08 Thurs MN State Treasurer Drivers License/Deputy Registrar(city clrk) 11,326.25 10/22/08 10/23/08 ARC Administration DCRP & Flex plan payments 1,984.01 10/23/08 10/24/08 Fri MN State Treasurer Drivers License/Deputy Registrar(city clrk) 9,429.25 0.00 TOTAL 'Detailed listing of VISA purchases is attached. 3'18,95ti.54 Packet Page Number 72 of 102 Check Register City of Maplewood 10/31 /2008 Check 76817 76818 76819 76820 76821 76822 76823 76824 76825 76826 76827 76828 76829 76830 76831 76832 76833 76834 76835 76836 76837 76838 76839 76840 76841 76842 76843 76844 76845 76846 76847 76848 76849 76850 76851 76852 76853 76854 76855 76856 76857 76858 76859 76860 76861 76862 76863 Date 10/28/2008 10/28/2008 10/30/2008 10/30/2008 10/30/2008 10/30/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 11 /04/2008 Vendor 00393 03969 00001 03997 03997 03997 00687 02728 02728 01190 01190 01190 01190 01190 00058 04169 04033 04033 03738 03513 00202 00211 00211 04164 00279 04163 02929 04066 04066 00371 00384 01906 04167 03516 00543 04172 01965 03597 04168 03808 04174 03729 00818 00393 00839 04175 00932 04173 04171 04162 04166 01120 01168 01202 01204 DEPT OF LABOR & INDUSTRY BILL SYPNIEWSKI ONE TIME VENDOR MFRA MFRA MFRA HUGO'S TREE CARE INC KIMLEY-HORN & ASSOCIATES INC KIMLEY-HORN & ASSOCIATES INC XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY CRAIG AICHELE ALLOY WELDING & MFG., INC. ALPINE CAPITAL, LLC ALPINE CAPITAL, LLC BETHEL & ASSOCIATES, PA BRIAN BIERDEMAN JOHN BOHL BRAUN INTERTEC CORP. BRAUN INTERTEC CORP. CBS CONSTRUCTION SERVICES CEMSTONEPRODUCTS CO. CLASSIC COLLISON CENTER CNAGLAC CONNECT ELECTRIC CONNECT ELECTRIC DAKOTA CTY TECHNICAL COLLEGE DE LAGE LANDEN FINANCIAL SRVS DAVE EDSON FALCON ASSOCIATES INC. ANTHONY GABRIEL GE CAPITAL WILLIAM GRIBBLE HEALTH PARTNERS MARY JO HOFMEISTER HOLTZ LANDSCAPE & IRRIGATION ALAN H.KANTRUD RANDY KELLER KNAAK & KANTRUD PA KRINKIE HTG & AIR CONDITIONING DEPT OF LABOR & INDUSTRY LAMETTI & SONS INC LEE'S LANDSCAPING & DESIGN INC MAPLEWOOD BAKERY MICHAEL MCCARTHY MCGRAW HILL CONSTRUCTION ENR MEDICA REFUND DEPT MISSOURI MUNICIPAL LEAGUE MUSKA LIGHTING CENTER RICK NORDQUIST NYSTROM PUBLISHING CO INC CITY OF OAKDALE Description REGISTRATION FEE Security Off for reception 10/11/2008 REFUND L JONES MEMBERSHIP COMP PLAN COMP PLAN COMP PLAN TREE TRIMMING & TWO REMOVALS PROJ 06-17 PROF SRVS THRU 9/30 PROJ 07-15 PROF SRVS THRU 9/30 ELECTRIC & GAS UTILITY ELECTRIC & GAS UTILITY ELECTRIC UTILITY ELECTRIC UTILITY METERED SPEED SIGN REIMB TOOL ALLOWANCE 10/28 ROLL OFF BOX FOR METAL RECYCLING ESCROW RELEASE 2421 TEVLIN CT ESCROW RELEASE 2421 MATTERHORN RETAINER FOR LEGAL SERVICES - NOV K-9 MAINTENANCE - NOV SECURITY OFFICER FOR MCC 10/25 PROJ 08-11 PROF SRVS THRU 10/3 PROJ 07-19 PROF SRVS THRU 10/3 ESCROW RELEASE 2465 CARVER SIDEWALK EXTENSION AT CITY HALL REPAIR SQUAD DAMAGE CN08020178 MONTHLY PREMIUM -NOVEMBER FLAG POLE LIGHTS & MCC SIGN WORK FLAG POLE LIGHTS & MCC SIGN WORK SNOW PLOW DRIVING SAFETY COURSE LEASE OF COPIER SAFETY TOED BOOTS CITY MANAGER RECRUITING AD K-9 MAINTENANCE -NOVEMBER LEASE ON RICOH MP1100 ESCROW RELEASE 2211 SPRINGSIDE DUPLICATE PMT 083035 E FINNEY REIMB FOR MILEAGE 9/16 - 10/24 PROJ 07-26 BEAM IRRIGATION REPAIR REIMB FOR PLANNING MANUAL 07-22 ESCROW RELEASE 2651 BRAND AVE PROSECUTION & LEGAL SRVS - NOV AFTON PARK BLDG FURNACE REPAIR REGISTRATION FEE PROJ 08-03 LIFT STATION 17 DRIVEWAY RECONSTRUCT 2224 BEAM GREEN TEAM KICK OFF WITH EUREKA ESCROW RELEASE 1040 FERNDALE N SUBSCRIPTION REFUND AMB 073559 CITY MANAGER RECRUITING AD FIX BROKEN IN-HOUSE ELECTRIC LINE REIMB FOR SAFETY BOOTS 10/29 CITY NEWSLETTER & SEASONS INSERT REPAIR OF SHARED PIECE OF EQUIP Amount 35.00 280.00 89.72 14,453.18 1, 610.00 6,866.42 1, 424.97 3,312.50 1, 297.50 20,712.13 6,134.64 946.06 47.08 10.66 400.00 3,514.50 1,522.88 1,457.53 6,600.00 35.00 227.50 5,096.75 2,057.50 2,585.82 610.03 3, 753.23 531.50 2,700.00 467.50 1, 200.00 272.22 34.43 135.00 35.00 897.77 2,524.11 1, 524.56 16.50 487.54 56.00 1,034.52 16,500.00 169.00 105.00 87,993.17 5,904.00 14.00 1, 310.41 149.00 514.76 50.00 756.75 144.50 5,046.00 476.62 Packet Page Number 73 of 102 76864 11/04/2008 00001 ONE TIME VENDOR REFUND R URVINA AMB 08603 1,321.00 76865 11/04/2008 00001 ONE TIME VENDOR REFUND L HARPER HP BENEFIT 200.00 76866 11/04/2008 00001 ONE TIME VENDOR REFUND S ELLINGBOE PROGRAM 109.00 76867 11/04/2008 00001 ONE TIME VENDOR REFUND A VAGLE CANCELLED RENTAL 80.00 76868 11/04/2008 00001 ONE TIME VENDOR REFUND J PAGATCHNIK RENTAL 65.00 76869 11/04/2008 00001 ONE TIME VENDOR REFUND KRUSE BCBS BENEFIT 40.00 76870 11/04/2008 00001 ONE TIME VENDOR REFUND S ALLEN CLASS CANCELLED 35.00 76871 11/04/2008 00001 ONE TIME VENDOR REFUND F BYE UCARE BENEFIT 20.00 76872 11/04/2008 00001 ONE TIME VENDOR REFUND J GRISWOLD BC BENEFIT 20.00 76873 11/04/2008 04170 PLONSKY CONSTRUCTION ESCROW RELEASE 2523 HARVESTER 1,699.25 76874 11/04/2008 00396 DEPT OF PUBLIC SAFETY TRANSFER TITLES OF FORFEITURE 160.00 76875 11/04/2008 02008 RAMSEY COUNTY PUBLIC WORKS STREET STRIPING 24,110.59 76876 11/04/2008 04108 RB REMODELERS ESCROW RELEASE 2939 BELLAIRE 2,041.78 76877 11/04/2008 01409 S.E.H. PROJ 07-27 ENGINEERING FEES 15,956.86 11/04/2008 01409 S.E.H. PROJ 08-09 LIONS PARK ENGINEERING 6,096.67 11/04/2008 01409 S.E.H. PROJ 08-14 JOY PARK ENGINEERING 5,386.61 11/04/2008 01409 S.E.H. PROJ 05-18 ENGINEERING FEES 3,151.08 11/04/2008 01409 S.E.H. PROJ 02-07 ENGINEERING FEES 1,374.91 11/04/2008 01409 S.E.H. PROJ 06-02 ENGINEERING FEES 1,352.15 11/04/2008 01409 S.E.H. PROJ 06-17 ENGINEERING FEES 1,054.26 11/04/2008 01409 S.E.H. PROJ 04-21 ENGINEERING FEES 500.07 11/04/2008 01409 S.E.H. ENGINEERING FEES 343.20 11/04/2008 01409 S.E.H. PROJ 07-19 ENGINEERING FEES 117.60 76878 11/04/2008 01418 SAM'S CLUB DIRECT SUPPLIES FRIDAY DANCES @ CARVER 296.23 11/04/2008 01418 SAM'S CLUB DIRECT VENDING MACHINE/COFFEE 273.96 11/04/2008 01418 SAM'S CLUB DIRECT MDSE FOR RESALE / PROG SUPPLIES 146.56 11/04/2008 01418 SAM'S CLUB DIRECT PROGRAM SUPPLIES 135.85 11/04/2008 01418 SAM'S CLUB DIRECT SUPPLIES FOR CARVER GYM 123.76 11/04/2008 01418 SAM'S CLUB DIRECT SUPPLIES FOR CARVER GYM 88.25 11/04/2008 01418 SAM'S CLUB DIRECT SUPPLIES FOR EDGERTON GYM 55.28 11/04/2008 01418 SAM'S CLUB DIRECT B-DAY CAKES & CHILDCARE EQUIP 46.92 11/04/2008 01418 SAM'S CLUB DIRECT MDSE FOR RESALE 38.80 11/04/2008 01418 SAM'S CLUB DIRECT MDSE FOR RESALE 30.48 76879 11/04/2008 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 40.00 76880 11/04/2008 01573 TOM SZCZEPANSKI TASTE OF MAPLEWOOD SECURITY 140.00 76881 11/04/2008 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 75.35 76882 11/04/2008 02686 TASER INTL DIGITAL POWER MAGAZINES 5,255.86 76883 11/04/2008 01654 TRUGREEN-CHEMLAWN #4635 WEED CONTROL UPPER AFTON RD 202.83 76884 11/04/2008 02997 WASHINGTON COUNTY BANK ESCROW RELEASE 2520 WHITE BEAR 13,198.22 76885 11/04/2008 01750 THE WATSON CO INC MDSE FOR RESALE 284.69 301.798.53 69 Checks in this report. Packet Page Number 74 of 102 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 10/23/08 10/24/08 Fri MN Dept of Natural Resources DNR electronic licenses 262.50 10/24/08 10/27/08 Mon MN State Treasurer Drivers License/Deputy Registrar(city clrk) 14,905.48 10/27/08 10/28/08 Tues MN State Treasurer Drivers License/Deputy Registrar(city clrk) 14,035.63 10/27/08 10/28/08 MN State Treasurer Drivers License/Deputy Registrar(city clrk) 2,480.50 10/27/08 10/28/08 Pitney Bowes Postage 2,985.00 10/28/08 10/29/08 Wed MN State Treasurer Drivers License/Deputy Registrar(city clrk) 15,743.37 10/29/08 10/30/08 Thurs US Bank VISA One Card' Purchasing Card Items 50,024.70 10/29/08 10/30/08 MN State Treasurer Drivers License/Deputy Registrar(city clrk) 12,056.01 10/30/08 10/31/08 Fri MN State Treasurer Drivers License/Deputy Registrar(city clrk) 10,368.40 TOTAL 'Detailed listing of VISA purchases is attached. ~a~,uo~i.aa Packet Page Number 75 of 102 Trans Date Posting Date Merchant Name Trans Amount Name 10/10/2008 10/13/2008 AQUA LOGIC INC $308.07 JIM BEHAN 10/11/2008 10/13/2008 WWW.THESPORTSAUTHORTY.COM ($259.99) JIM BEHAN 10/12/2008 10/13/2008 UPS"1Z650T290392121829 $4.42 JIM BEHAN 10/22/2008 10/24/2008 WW GRAINGER 938 $98.38 JIM BEHAN 10/10/2008 10/13/2008 ESRI INC $172.10 CHAD BERGO 10/22/2008 10/23/2008 KNOWLANS #2 $37.19 OAKLEY BIESANZ 10/22/2008 10/23/2008 WALGREENS #6995 $26.81 OAKLEY BIESANZ 10/22/2008 10/24/2008 BLUE RIBBON BAIT & TACKLE $6.38 OAKLEY BIESANZ 10/17/2008 10/21/2008 HOLIDAY INNS HTL &STES $30.84 RON BOURQUIN 10/19/2008 10/20/2008 HOLIDAY INNS HTL &STES $114.19 RON BOURQUIN 10/09/2008 10/13/2008 JETSETBABIES.COM $85.93 NEIL BRENEMAN 10/22/2008 10/23/2008 FLEXSPORTS INTERNATIONAL $156.93 NEIL BRENEMAN 10/22/2008 10/23/2008 CUB FOODS, INC. $40.69 NEIL BRENEMAN 10/13/2008 10/14/2008 FASTENAL CO-RETAIL $67.39 TROY BRINK 10/22/2008 10/24/2008 THE HOME DEPOT 2801 $46.90 TROY BRINK 10/21/2008 10/22/2008 TI "TASER INTL $874.00 DAN BUSACK 10/13/2008 10/14/2008 FEDEX KINKO'S #0617 $12.80 HEIDI CAREY 10/18/2008 10/20/2008 FONTS COM $29.00 HEIDI CAREY 10/20/2008 10/22/2008 PIONEER PRESS ADVERTISING $700.00 HEIDI CAREY 10/21/2008 10/22/2008 USADATA.COM SALESLEADS $305.23 HEIDI CAREY 10/21/2008 10/22/2008 GSI/ENVELOPE MALL.COM $62.86 HEIDI CAREY 10/22/2008 10/23/2008 LILLIE SUBURBAN NEWSPAPE $749.00 HEIDI CAREY 10/22/2008 10/24/2008 ANCHOR PAPER EXPRESS $86.82 HEIDI CAREY 10/23/2008 10/24/2008 MOTIVATORS $869.00 HEIDI CAREY 10/13/2008 10/15/2008 VIKING ELEC-CREDIT DEPT. ($118.85) SCOTT CHRISTENSON 10/13/2008 10/15/2008 VIKING ELEC-CREDIT DEPT. $195.05 SCOTT CHRISTENSON 10/13/2008 10/15/2008 THE HOME DEPOT 2801 $19.35 SCOTT CHRISTENSON 10/14/2008 10/15/2008 STAR MANUFACTURING $62.08 SCOTT CHRISTENSON 10/14/2008 10/16/2008 VIKING ELEC-CREDIT DEPT. ($36.12) SCOTT CHRISTENSON 10/15/2008 10/17/2008 VIKING ELEC-CREDIT DEPT. $245.13 SCOTT CHRISTENSON 10/20/2008 10/21/2008 NAPA AUTO PARTS 3279016 $13.65 SCOTT CHRISTENSON 10/20/2008 10/22/2008 WHITE BEAR LAKE BTB $12.80 SCOTT CHRISTENSON 10/20/2008 10/22/2008 WHITE BEAR LAKE BTB $10.13 SCOTT CHRISTENSON 10/20/2008 10/21/2008 FRED PRYOR SEMINARS $99.00 THOMAS G EKSTRAND 10/17/2008 10/20/2008 FEDEX SHP 10/15/08 AB# $12.88 ANDREW ENGSTROM 10/10/2008 10/13/2008 CERTIFIED LABORATORIES $905.64 LARRY PARR 10/13/2008 10/15/2008 ANDERSEN CABINET INC $695.00 LARRY FARR 10/14/2008 10/15/2008 AE SIGN SYSTEMS $1,227.63 LARRY FARR 10/15/2008 10/16/2008 TRUGREEN CHEMLAWN $569.13 LARRY FARR 10/23/2008 10/24/2008 CERTIFIED LABORATORIES $191.31 LARRY FARR 10/10/2008 10/13/2008 PANERA BREAD #1305 $140.96 SHANN PINWALE 10/17/2008 10/20/2008 AWARDS BY HAMMOND INC $312.00 SHANN PINWALE 10/09/2008 10/13/2008 CURTIS 1000 $631.90 KAREN FORMANEK 10/15/2008 10/17/2008 ADVANCED GRAPHIC SYSTEMS $101.18 KAREN FORMANEK 10/17/2008 10/20/2008 OFFICE DEPOT #1090 $115.80 KAREN FORMANEK 10/21/2008 10/23/2008 CURTIS 1000 $43.96 KAREN FORMANEK 10/21/2008 10/23/2008 CURTIS 1000 $43.96 KAREN FORMANEK 10/23/2008 10/24/2008 PAYPAL "DISCOUNTCAR $35.94 KAREN FORMANEK 10/09/2008 10/13/2008 IDEACOM MID AMERICA $149.50 MYCHAL FOWLDS 10/09/2008 10/13/2008 CITY OF ROSEVILLE CITY HA $865.00 MYCHAL FOWLDS 10/10/2008 10/13/2008 XP SOFTWARE $479.00 MYCHAL FOWLDS 10/13/2008 10/14/2008 CABLING SERVICES CORPORA $3,675.40 MYCHAL FOWLDS 10/14/2008 10/14/2008 PAYPAL INC $59.95 MYCHAL FOWLDS 10/10/2008 10/13/2008 HP SERVICES $87.10 NICK FRANZEN 10/11/2008 10/13/2008 HP SERVICES $147.53 NICK FRANZEN 10/11/2008 10/13/2008 HP SERVICES $147.53 NICK FRANZEN 10/11/2008 10/13/2008 HP SERVICES $76.03 NICK FRANZEN 10/11/2008 10/13/2008 HP SERVICES $76.03 NICK FRANZEN Packet Page Number 76 of 102 10/11/2008 10/13/2008 HP SERVICES $147.53 NICK FRANZEN 10/11/2008 10/13/2008 HP SERVICES $147.53 NICK FRANZEN 10/11/2008 10/13/2008 HP SERVICES $76.03 NICK FRANZEN 10/16/2008 10/17/2008 SYX"TIGERDIRECT.COM $292.64 NICK FRANZEN 10/23/2008 10/24/2008 SECONDACT.COM $286.54 NICK FRANZEN 10/13/2008 10/15/2008 THE HOME DEPOT 2801 $101.04 VIRGINIA GAYNOR 10/10/2008 10/13/2008 THE HOME DEPOT 2801 $19.18 CLARENCE GERVAIS 10/14/2008 10/16/2008 HOULE FARM GARDEN & PET $28.18 CLARENCE GERVAIS 10/18/2008 10/20/2008 TARGET 00011858 $6.71 JEAN GLASS 10/14/2008 10/15/2008 VZWRLSS"APOCC VISN $90.92 KAREN E GUILFOILE 10/21/2008 10/22/2008 ARAMARK MINNEAPOLIS OCS $639.89 LORI HANSON 10/22/2008 10/23/2008 CLOVER SUPER FOODS $162.61 LORI HANSON 10/13/2008 10/14/2008 MENARDS 3059 $11.58 PATRICK HEFFERNAN 10/19/2008 10/20/2008 HOLIDAY INNS HTL & STES $342.57 PATRICK HEFFERNAN 10/20/2008 10/21/2008 USPS 2663650006 $11.60 PATRICK HEFFERNAN 10/15/2008 10/16/2008 MOGREN LANDSCAPE SUPPLY L $205.76 GARY HINNENKAMP 10/22/2008 10/23/2008 HEJNY RENTAL $144.36 GARY HINNENKAMP 10/14/2008 10/15/2008 AQUANET $76.90 RON HORWATH 10/22/2008 10/23/2008 CUB FOODS, INC. $176.46 RON HORWATH 10/14/2008 10/15/2008 BYERLY'S ST PAUL $57.95 ANN E HUTCHINSON 10/16/2008 10/17/2008 USPS 2663650009 $60.90 ANN E HUTCHINSON 10/09/2008 10/13/2008 OFFICE MAX $78.41 SCOTT JACOBSON 10/21/2008 10/22/2008 ROBERT BROOKE AND ASSOCIA $42.60 DAVID JAHN 10/09/2008 10/13/2008 ANCOM COMMUNICATIONS INC $199.69 BERNARD R JUNGMANN 10/10/2008 10/13/2008 BOUND TREE MEDICAL LLC $1,031.36 BERNARD R JUNGMANN 10/10/2008 10/13/2008 S & W HEALTHCARE CORP $720.00 BERNARD R JUNGMANN 10/15/2008 10/17/2008 OXYGEN SERVICE CO INC $150.00 BERNARD R JUNGMANN 10/16/2008 10/17/2008 SCANTRON $303.37 BERNARD R JUNGMANN 10/21/2008 10/22/2008 MENARDS 3059 $9.17 BERNARD R JUNGMANN 10/21/2008 10/23/2008 OFFICE MAX $72.35 BERNARD R JUNGMANN 10/13/2008 10/14/2008 THE UPS STORE #2171 $30.74 NICHOLAS KREKELER 10/13/2008 10/15/2008 THE HOME DEPOT 2801 $30.86 NICHOLAS KREKELER 10/16/2008 10/20/2008 WOLF CAMERA#1530 $3.33 NICHOLAS KREKELER 10/21/2008 10/22/2008 TRANSPORTATION SUPPLIES I $150.04 NICHOLAS KREKELER 10/13/2008 10/15/2008 THE OLIVE GARD00012005 $92.04 LISA KROLL 10/20/2008 10/21/2008 CUB FOODS, INC. $63.63 LISA KROLL 10/20/2008 10/21/2008 OFFICE DEPOT #1090 $56.65 LISA KROLL 10/10/2008 10/13/2008 OPTICS PLANET INC $66.95 DAVID KVAM 10/10/2008 10/15/2008 TOOLSOURCE.COM $128.94 DAVID KVAM 10/13/2008 10/15/2008 MEDCO SUPPLY $95.97 DAVID KVAM 10/16/2008 10/20/2008 MEDCO SUPPLY $15.96 DAVID KVAM 10/18/2008 10/20/2008 JCPENNEY STORE 1874 $339.97 DAVID KVAM 10/17/2008 10/20/2008 RED WING SHOE STORE $162.35 RANDY LINDBLOM 10/10/2008 10/13/2008 DALCO ENTERPRISES, INC $33.14 STEVE LUKIN 10/10/2008 10/13/2008 TRUCK UTILITIES INC $7.13 STEVE LUKIN 10/10/2008 10/13/2008 METRO FIRE $467.26 STEVE LUKIN 10/13/2008 10/14/2008 EMERGENCY APPARATUS MAINT $1,905.04 STEVE LUKIN 10/13/2008 10/14/2008 EMERGENCY APPARATUS MAINT $928.10 STEVE LUKIN 10/13/2008 10/17/2008 OVERHEAD DOOR OF NORTH $184.70 STEVE LUKIN 10/15/2008 10/16/2008 DE LACE LANDEN OP01 OF 01 $379.14 STEVE LUKIN 10/16/2008 10/17/2008 DALCO ENTERPRISES, INC $120.59 STEVE LUKIN 10/20/2008 10/21/2008 METRO FIRE $257.02 STEVE LUKIN 10/09/2008 10/13/2008 ON SITE SANITATION $915.90 MARK MARUSKA 10/13/2008 10/14/2008 WMS"WASTE MGMT WMEZPAY $961.23 MARK MARUSKA 10/13/2008 10/14/2008 HUNT ELECTRIC CORPORATION $4,287.40 MARK MARUSKA 10/15/2008 10/17/2008 BROCK WHITE-180 $199.70 MARK MARUSKA 10/09/2008 10/13/2008 CENTURY COLLEGE-BO $75.00 JON A MELANDER 10/09/2008 10/13/2008 CENTURY COLLEGE-BO $75.00 JON A MELANDER 10/12/2008 10/13/2008 VZWRLSS"APOCC VISN $177.84 ROBERT MITTET Packet Page Number 77 of 102 10/22/2008 10/23/2008 QWESTCOMM"TN651 $58.02 ROBERT MITTET 10/09/2008 10/13/2008 OAKDALE RENTAL CENTER $174.73 BRYAN NAGEL 10/09/2008 10/13/2008 CINTAS FIRST AID #431 $55.42 BRYAN NAGEL 10/09/2008 10/13/2008 OFFICE DEPOT #1090 $628.47 AMY NIVEN 10/17/2008 10/20/2008 MOGREN LANDSCAPE SUPPLY L $23.21 RICHARD NORDQUIST 10/19/2008 10/21/2008 COUNTRY INN & SUITES $758.22 JULIE OLSON 10/15/2008 10/17/2008 OFFICE DEPOT #1090 $34.04 MARY KAY PALANK 10/15/2008 10/17/2008 OFFICE DEPOT #1090 $5.98 MARY KAY PALANK 10/22/2008 10/23/2008 TARGET 00011858 $5.34 MARY KAY PALANK 10/20/2008 10/21/2008 DISPLAYS4SALE $215.33 PHILIP F POWELL 10/09/2008 10/13/2008 S S TREE AND HORTICULTUR $867.50 WILLIAM J PRIEFER 10/09/2008 10/13/2008 CINTAS FIRST AID #431 $126.58 WILLIAM J PRIEFER 10/09/2008 10/13/2008 CINTAS FIRST AID #431 $74.06 WILLIAM J PRIEFER 10/13/2008 10/15/2008 ON SITE SANITATION $72.42 WILLIAM J PRIEFER 10/14/2008 10/16/2008 S S TREE AND HORTICULTUR $302.50 WILLIAM J PRIEFER 10/14/2008 10/16/2008 S S TREE AND HORTICULTUR $110.00 WILLIAM J PRIEFER 10/16/2008 10/17/2008 METRO SALES INC $916.19 WILLIAM J PRIEFER 10/18/2008 10/20/2008 MCDONALD'S F6493 $85.40 WILLIAM J PRIEFER 10/18/2008 10/21/2008 MCDONALD'S F6493 ($21.35) WILLIAM J PRIEFER 10/09/2008 10/13/2008 KATH AUTO PARTS NSP $238.05 STEVEN PRIEM 10/10/2008 10/13/2008 CERTIFIED LABORATORIES $474.94 STEVEN PRIEM 10/13/2008 10/15/2008 TURF WERKS OMAHA $90.08 STEVEN PRIEM 10/14/2008 10/15/2008 BAUER BULT TRE33200023 $440.75 STEVEN PRIEM 10/14/2008 10/15/2008 POLAR CHEVROLET MAZDA PAR $32.17 STEVEN PRIEM 10/14/2008 10/16/2008 KATH AUTO PARTS NSP $8.00 STEVEN PRIEM 10/14/2008 10/16/2008 TURF WERKS ELAN $35.71 STEVEN PRIEM 10/15/2008 10/16/2008 E A T I $11.18 STEVEN PRIEM 10/15/2008 10/17/2008 KATH AUTO PARTS NSP $17.64 STEVEN PRIEM 10/16/2008 10/17/2008 BAUER BULT TRE33200023 $364.22 STEVEN PRIEM 10/16/2008 10/17/2008 POMPS TIRE SERVICE $1,159.82 STEVEN PRIEM 10/16/2008 10/17/2008 PARTS ASSOCIATES INC $154.50 STEVEN PRIEM 10/16/2008 10/20/2008 KATH AUTO PARTS NSP $183.89 STEVEN PRIEM 10/16/2008 10/20/2008 KATH AUTO PARTS NSP $116.38 STEVEN PRIEM 10/16/2008 10/21/2008 COMO LUBE & SUPPLIES $61.35 STEVEN PRIEM 10/21/2008 10/23/2008 KATH AUTO PARTS NSP $3.96 STEVEN PRIEM 10/22/2008 10/24/2008 KATH AUTO PARTS NSP $8.53 STEVEN PRIEM 10/10/2008 10/13/2008 THE UPS STORE #2171 $14.64 KEVIN RABBETT 10/14/2008 10/14/2008 COMCAST CABLE COMM $34.00 KEVIN RABBETT 10/15/2008 10/17/2008 DISCOUNT-TIRE-CO MNM-05 $550.83 KEVIN RABBETT 10/16/2008 10/17/2008 HEARTLAND SERVICES $561.63 KEVIN RABBETT 10/09/2008 10/13/2008 OFFICE DEPOT #1090 $120.89 TERRIE RAMEAUX 10/15/2008 10/16/2008 HILLYARD INC MINNEAPOLIS $1,232.97 MICHAEL REILLY 10/22/2008 10/23/2008 DALCO ENTERPRISES, INC $546.07 MICHAEL REILLY 10/16/2008 10/20/2008 PUMP IT UP -EDEN PRAIRIE $97.48 AUDRA ROBBINS 10/09/2008 10/13/2008 THE HOME DEPOT 2801 $15.99 ROBERT RUNNING 10/16/2008 10/17/2008 HENRIKSEN ACE HARDWARE $13.85 ROBERT RUNNING 10/13/2008 10/14/2008 MENARDS 3022 $72.55 JAMES SCHINDELDECKER 10/10/2008 10/13/2008 VZWRLSS-MYACCT VN $38.80 DEB SCHMIDT 10/17/2008 10/20/2008 OFFICE DEPOT #1090 $199.88 DEB SCHMIDT 10/17/2008 10/20/2008 OFFICE DEPOT #1105 $16.23 DEB SCHMIDT 10/09/2008 10/13/2008 UNIFORMS UNLIMITED INC $580.85 MICHAEL SHORTREED 10/10/2008 10/13/2008 UNIFORMS UNLIMITED INC $255.00 MICHAEL SHORTREED 10/14/2008 10/16/2008 INTOXIMETERS, INC. $452.63 MICHAEL SHORTREED 10/14/2008 10/16/2008 KUSTOM SIGNALS, INC. $248.10 MICHAEL SHORTREED 10/15/2008 10/16/2008 INTOXIMETERS, INC. $678.40 MICHAEL SHORTREED 10/21/2008 10/22/2008 SPARTAN PROMOTIONAL GRP $338.52 MICHAEL SHORTREED 10/21/2008 10/22/2008 SPARTAN PROMOTIONAL GRP $375.15 MICHAEL SHORTREED 10/21/2008 10/22/2008 THE UPS STORE #2171 $219.43 MICHAEL SHORTREED 10/21/2008 10/23/2008 BUERKLE HONDA $112.75 MICHAEL SHORTREED Packet Page Number 78 of 102 10/15/2008 10/17/2008 ADVANCED GRAPHIC SYSTEMS 10/15/2008 10/16/2008 DE LACE LANDEN OP01 OF 01 10/16/2008 10/17/2008 CUB FOODS, INC. 10/18/2008 10/20/2008 DE LACE LANDEN OPERATIONA 10/22/2008 10/23/2008 CUB FOODS, INC. 10/10/2008 10/13/2008 CARMIKE 408432 Q61 10/14/2008 10/16/2008 STRAUSS SKATE & BICYCLES 10/14/2008 10/16/2008 STRAUSS SKATE & BICYCLES 10/22/2008 10/23/2008 MENARDS 3059 10/13/2008 10/14/2008 CHILI'S-MAPLEWOOD 10/19/2008 10/20/2008 MACY"S EAST #236 10/10/2008 10/13/2008 S & T OFFICE PRODUCTS 10/17/2008 10/20/2008 USPS 2663650009 $180.84 ANDREA SINDT $626.43 JOANNE M SVENDSEN $40.08 JOANNE M SVENDSEN ($626.43) JOANNE M SVENDSEN $35.65 JOANNE M SVENDSEN $44.75 JAMES TAYLOR $250.00 JAMES TAYLOR $604.00 JAMES TAYLOR $30.40 TODD TEVLIN $48.00 DAVID J THOMALLA $69.99 DAVID J THOMALLA $195.75 KAREN WACHAL $32.40 KAREN WACHAL TOTAL $50,024.70 Packet Page Number 79 of 102 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 10/31/08 HANSEN, JOHN 97.50 10/31/08 HJELLE, ERIK 416.42 10/31/08 JUENEMANN, KATHLEEN 416.42 10/31/08 NEPHEW, JOHN 416.42 10/31/08 ROSSBACH, WILLIAM 416.42 10/31/08 BURLIlVGAME, SARAH 1,066.52 10/31/08 CHRISTENSON, SCOTT 1,838.13 10/31/08 FARR, LARRY 2,467.88 10/31/08 JAHN, DAVID 1,737.97 10/31/08 MORIN, TROY 144.50 10/31/08 ARNOLD, AJLA 1,280.00 10/31/08 RAMEAUX, THERESE 2,960.83 10/31/08 FORMANEK, KAREN 1,702.80 10/31/08 MITTET, ROBERT 3,468.22 10/31/08 ANDERSON, CAROLE 1,875.63 10/31/08 COLLIlVS, CAROL 2,220.00 10/31/08 DEBILZAN, JUDY 1,098.23 10/31/08 JACKSON, MARY 2,338.98 10/31/08 KELSEY, CONNIE 2,422.56 10/31/08 CAREY, HEIDI 2,309.35 10/31/08 GUILFOILE, KAREN 3,641.26 10/31/08 KROLL, LISA 1,771.91 10/31/08 PENN, CHRISTINE 846.00 10/31/08 SCHMIDT, DEBORAH 2,214.91 10/31/08 SPANGLER, EDNA 1,520.49 10/31/08 CORTESI, LUANNE 876.22 10/31/08 JAGOE, CAROL 1,811.33 10/31/08 KELLY, LISA 1,256.36 10/31/08 CARSON, MICHELLE 1,156.10 10/31/08 MECHELKE, SHERRIE 1,082.10 10/31/08 MOY, PAMELA 1,087.14 10/31/08 OSTER, ANDREA 1,781.19 10/31/08 WEAVER, KRISTINE 1,949.35 10/31/08 CORCORAN, THERESA 1,792.78 10/31/08 PALANK, MARY 1,778.86 10/31/08 POWELL, PHILIP 2,800.78 10/31/08 SVENDSEN, JOANNE 1,982.91 10/31/08 THOMALLA, DAVID 4,699.27 10/31/08 YOUNG, TAMELA 1,808.56 10/31/08 ABEL, CLINT 2,812.86 10/31/08 ALDRIDGE, MARK 3,290.84 10/31/08 BAKKE, LONN 2,849.23 10/31/08 BARTZ, PAUL 4,285.62 10/31/08 BELDE, STANLEY 2,689.06 Packet Page Number 80 of 102 10/31/08 BENJAMIN, MARKESE 2,281.49 10/31/08 BIERDEMAN, BRIAN 3,561.13 10/31/08 BOHL, JOHN 3,095.17 10/31/08 BUSACK, DANIEL 3,770.90 10/31/08 COFFEY, KEVIN 2,686.17 10/31/08 GROTTY, KERRY 3,001.20 10/31/08 DEMULLING, JOSEPH 2,091.98 10/31/08 DOBLAR, RICHARD 3,404.75 10/31/08 FRITZE, DEREK 2,416.17 10/31/08 GABRIEL, ANTHONY 3,856.72 10/31/08 HAWKINSON JR, TIMOTHY 2,288.23 10/31/08 HEINZ, STEPHEN 3,175.65 10/31/08 HER, PHENG 1,775.17 10/31/08 HIEBERT, STEVEN 3,032.94 10/31/08 JOHNSON, KEVIN 4,293.79 10/31/08 KALKA, THOMAS 798.28 10/31/08 KARIS, FLINT 4,122.72 10/31/08 KONG, TOMMY 2,760.85 10/31/08 KREKELER, NICHOLAS 693.08 10/31/08 KROLL, BRETT 2,733.47 10/31/08 KVAM, DAVID 3,864.56 10/31/08 LANGNER, TODD 2,529.13 10/31/08 CARSON, DANIEL 2,857.27 10/31/08 LU, JOHNNIE 2,662.68 10/31/08 MARINO, JASON 3,277.36 10/31/08 MARTIN, JERROLD 2,900.43 10/31/08 MCCARTY, GLEN 2,961.31 10/31/08 METRY, ALESIA 3,182.77 10/31/08 NYE, MICHAEL 2,757.11 10/31/08 OLSON, JULIE 2,617.24 10/31/08 PALMA, STEVEN 2,932.77 10/31/08 RABBETT, KEVIN 3,864.56 10/31/08 RHUDE, MATTHEW 2,780.42 10/31/08 SHORTREED, MICHAEL 3,768.98 10/31/08 STEFFEN, SCOTT 4,449.00 10/31/08 STEINER, JOSEPH 2,571.06 10/31/08 SYPNIEWSKI, WILLIAM 2,586.12 10/31/08 SZCZEPANSKI, THOMAS 2,900.43 10/31/08 TRAN, JOSEPH 2,591.58 10/31/08 WENZEL, JAY 2,772.90 10/31/08 XIONG, KAO 2,710.39 10/31/08 BERGERON, JOSEPH 4,115.05 10/31/08 DUGAS, MICHAEL 3,359.78 10/31/08 ERICKSON, VIRGINIA 2,936.82 10/31/08 FLOR, TIMOTHY 3,746.07 10/31/08 FRASER, JOHN 3,845.42 10/31/08 LANGNER, SCOTT 2,786.54 10/31/08 THEISEN, PAUL 2,714.72 10/31/08 THIENES, PAUL 2,835.28 10/31/08 BADMAN, ANDREW 2,179.16 10/31/08 DAWSON, RICHARD 3,054.01 10/31/08 DOLLERSCHELL, ROBERT 293.39 10/31/08 EVERSON, PAUL 2,523.22 10/31/08 FOSSUM, ANDREW 2,248.57 Packet Page Number 81 of 102 10/31/08 HALWEG, JODI 2,431.68 10/31/08 JUNGMANN, BERNARD 3,037.77 10/31/08 NOVAK, JEROME 2,598.03 10/31/08 OLSON, JAMES 2,329.24 10/31/08 PERBIX, CHARLES 2,060.28 10/31/08 PETERSON, ROBERT 2,820.95 10/31/08 RICHARDSON, ANDREA 2,456.83 10/31/08 SEDLACEK, JEFFREY 2,499.34 10/31/08 STREFF, MICHAEL 2,192.08 10/31/08 SVENDSEN, RONALD 2,774.37 10/31/08 GERVAIS-JR, CLARENCE 3,342.04 10/31/08 LUKIN, STEVEN 4,260.90 10/31/08 ZWIEG, SUSAN 2,108.55 10/31/08 AHL, R. CHARLES 5,253.00 10/31/08 FINWALL, SHANK 2,820.55 10/31/08 KNUTSON, LOIS 1,796.55 10/31/08 KONEWKO, DUWAYNE 3,963.44 10/31/08 NIVEN, AMY 1,332.42 10/31/08 PASSI, CRYSTAL 652.50 10/31/08 PRIEFER, WILLIAM 3,127.84 10/31/08 BRINK, TROY 1,967.75 10/31/08 BUCKLEY, BRENT 1,657.35 10/31/08 DEBILZAN, THOMAS 2,025.15 10/31/08 EDGE, DOUGLAS 2,283.40 10/31/08 JONES, DONALD 2,016.15 10/31/08 MEISSNER, BRENT 1,579.75 10/31/08 MEYER, GERALD 2,096.59 10/31/08 NAGEL, BRYAN 3,015.02 10/31/08 OSWALD, ERICK 2,206.77 10/31/08 RUNNING, ROBERT 2,118.95 10/31/08 TEVLIN, TODD 2,026.15 10/31/08 BURLINGAME, NATHAN 1,710.97 10/31/08 DUCHARME, JOHN 2,480.41 10/31/08 ENGSTROM, ANDREW 2,108.55 10/31/08 GAYNOR, VIRGINIA 2,182.96 10/31/08 JACOBSON, SCOTT 2,359.91 10/31/08 JAROSCH, JONATHAN 2,396.77 10/31/08 KREGER, JASON 1,794.19 10/31/08 KUMMER, STEVEN 2,727.05 10/31/08 LINDBLOM, RANDAL 2,561.17 10/31/08 LOVE, STEVEN 2,599.02 10/31/08 O'CONNOR, DONOVAN 48.80 10/31/08 THOMPSON, MICHAEL 3,094.19 10/31/08 ZIEMAN, SCOTT 171.60 10/31/08 EDSON, DAVID 2,047.76 10/31/08 HINNENKAMP, GARY 2,017.10 10/31/08 MARUSKA, MARK 3,000.18 10/31/08 NAUGHTON, JOHN 2,006.15 10/31/08 NORDQUIST, RICHARD 2,006.15 10/31/08 NOVAK, MICHAEL 2,007.23 10/31/08 SCHINDELDECKER, JAMES 2,008.46 10/31/08 BERGREN, KIRSTEN 56.25 10/31/08 BIESANZ, OAKLEY 1,407.13 Packet Page Number 82 of 102 10/31/08 DEAVER, CHARLES 420.28 10/31/08 GERNES, CAROLE 739.63 10/31/08 HAYMAN, JANET 1,414.39 10/31/08 HUTCHINSON, ANN 2,472.00 10/31/08 WACHAL, KAREN 738.49 10/31/08 FRY, PATRICIA 1,892.46 10/31/08 HALL, KATHLEEN 99.00 10/31/08 SINDT, ANDREA 1,921.35 10/31/08 THOMPSON, DEBRA 710.62 10/31/08 EKSTRAND, THOMAS 3,600.06 10/31/08 MARTIN, MICHAEL 1,956.62 10/31/08 BRASH, JASON 1,774.00 10/31/08 CARVER, NICHOLAS 3,027.38 10/31/08 FISHER, DAVID 3,938.72 10/31/08 RICE, MICHAEL 2,414.96 10/31/08 SWAN, DAVID 2,486.15 10/31/08 WELLENS, MOLLY 1,368.23 10/31/08 JOHNSON, GENE 1,600.00 10/31/08 BERGER, STEPHANIE 267.75 10/31/08 BJORK, BRANDON 253.00 10/31/08 FRANK, PETER 250.00 10/31/08 JANASZAK, MEGHAN 911.25 10/31/08 KOHLMAN, JENNIFER 249.75 10/31/08 MILTON, SCOTT 92.00 10/31/08 ROBBINS, AUDRA 2,439.86 10/31/08 SCHALLER, SCOTT 35.00 10/31/08 SHERRILL, CAITLIN 489.88 10/31/08 TAUBMAN, DOUGLAS 3,115.54 10/31/08 TAYLOR, JAMES 2,007.26 10/31/08 ADAMS, DAVID 1,506.95 10/31/08 GERMAIN, DAVID 2,015.39 10/31/08 HAAG, MARK 2,128.65 10/31/08 NADEAU, EDWARD 3,384.17 10/31/08 SCHULTZ, SCOTT 2,275.65 10/31/08 ANZALDI, MANDY 1,724.14 10/31/08 BERGLUND, DANIEL 289.00 10/31/08 BRENEMAN, NEIL 1,741.11 10/31/08 CRAWFORD - JR, RAYMOND 758.75 10/31/08 DICKS, JOHN 373.50 10/31/08 EVANS, CHRISTINE 1,160.47 10/31/08 FABIO-SHANLEY, MICHAEL 281.62 10/31/08 GLASS, JEAN 1,982.54 10/31/08 GROPPOLI, LINDA 390.60 10/31/08 HANSEN, LORI 2,490.14 10/31/08 HER, CHONG 147.50 10/31/08 HER, PETER 186.85 10/31/08 HIX, MELINDA 143.00 10/31/08 HOFMEISTER, MARY 913.91 10/31/08 NAGEL, BROOKE 449.00 10/31/08 PELOQUIN, PENNYE 503.16 10/31/08 SCHOENECKER, LEIGH 477.50 10/31/08 STAPLES, PAULINE 3,212.78 10/31/08 VANG, KAY 40.00 10/31/08 VANG, TIM 404.00 Packet Page Number 83 of 102 10/31/08 AICHELE, MEGAN 162.00 10/31/08 BAUDE, SARAH 187.00 10/31/08 BEITLER, JULIE 119.00 10/31/08 BENJAMIN, AYLA 28.35 10/31/08 BIGGS, ANNETTE 46.88 10/31/08 BRUSOE, AMY 171.95 10/31/08 BRUSOE, CRISTINA 59.33 10/31/08 CLARK, PAMELA 126.00 10/31/08 DEL ROSARIO, THERESA 19.50 10/31/08 DEMPSEY, BETH 122.50 10/31/08 DEVRIENDT, KARA 80.00 10/31/08 DUNN, RYAN 1,010.71 10/31/08 ERICKSON-CLARK, CAROL 47.50 10/31/08 FLACKEY, MAUREEN 80.00 10/31/08 FONTAINE, KIM 762.69 10/31/08 GIEL, NICOLE 139.00 10/31/08 GRUENHAGEN, LINDA 251.50 10/31/08 HOLMBERG, LADONNA 342.00 10/31/08 HORWATH, RONALD 2,439.86 10/31/08 JASKEN, NICHOLAS 747.00 10/31/08 JOHNSON, JAMES 291.81 10/31/08 JOSSART, ANGELA 17.00 10/31/08 JOYER, JENNA 123.30 10/31/08 KOGLER, RYAN 202.00 10/31/08 KRONHOLM, KATHRYN 427.75 10/31/08 KURZHAL, ALISON 15.19 10/31/08 LAMEYER, ZACHARY 35.70 10/31/08 MATESKI, WAYNE 168.00 10/31/08 MATHEWS, LEAH 148.70 10/31/08 MCCANN, NATALIE 57.00 10/31/08 MCCARTHY, ERICA 96.63 10/31/08 OBRIEN, JULIE 80.00 10/31/08 OLSON, SANDRA 101.50 10/31/08 PEHOSKI, JOEL 42.00 10/31/08 PROESCH, ANDY 494.06 10/31/08 RHODY, DIANE 488.00 10/31/08 RICHTER, DANIEL 124.25 10/31/08 RICHTER, NANCY 1,248.93 10/31/08 RONNING, ISAIAH 257.25 10/31/08 SCHAEFER, NATALIE 56.00 10/31/08 SCHREIER, ROSEMARIE 102.00 10/31/08 SCHREINER, MICHELLE 139.81 10/31/08 SCHUNEMAN, GREGORY 172.46 10/31/08 SKUNES, KELLY 74.25 10/31/08 SMITH, ANN 278.70 10/31/08 TUPY, ELIANA 85.00 10/31/08 TUPY, HEIDE 169.60 10/31/08 TUPY, MARCUS 154.35 10/31/08 WARNER, CAROLYN 226.35 10/31/08 WEDES, CARYL 112.50 10/31/08 WICKNER, KRISTY 61.88 10/31/08 WOLFGRAM, TERESA 111.77 10/31/08 WOODMAN, ALICE 184.00 Packet Page Number 84 of 102 10/31/08 YOUNCE, BLAISE 38.50 10/31/08 ZALK, IDA 40.59 10/31/08 BOSLEY, CAROL 277.30 10/31/08 HOLMGREN, STEPHANIE 164.00 10/31/08 LANGER, CHELSEA 14.00 10/31/08 LANGER, KAYLYN 26.25 10/31/08 BATTLER, MELINDA 68.00 10/31/08 BEHAN, JAMES 2,005.94 10/31/08 DOUGLASS, TOM 1,240.12 10/31/08 GROPPOLI, JOE 442.50 10/31/08 PATTERSON, ALBERT 1,264.44 10/31/08 PRINS, KELLY 1,162.62 10/31/08 REILLY, MICHAEL 1,807.75 10/31/08 VALERIO, TARA 319.00 10/31/08 AICHELE, CRAIG 2,070.87 10/31/08 PRISM, STEVEN 2,256.55 10/31/08 WOEHRLE, MATTHEW 1,971.15 10/31/08 BERGO, CHAD 2,499.19 10/31/08 FOWLDS, MYCHAL 2,996.06 10/31/08 FRANZEN, NICHOLAS 2,083.07 1006146 10/31/08 LONGRIE, DIANA 473.15 1006147 10/31/08 DEFLORIN, ROXANNE 1,065.00 1006148 10/31/08 THOMFORDE, FAITH 776.25 1006149 10/31/08 WELCHLIN, CABOT 2,737.80 1006150 10/31/08 CHAMBERLAIN, JAMIE 30.00 1006151 10/31/08 CORBETT, CAITLIN 260.00 1006152 10/31/08 ERICKSON, AMANDA 39.00 1006153 10/31/08 HELM, STACY 78.00 1006154 10/31/08 KING, KYLE 48.00 1006155 10/31/08 KING, TYLER 45.00 1006156 10/31/08 KRENZ, CASSANDRA 39.00 1006157 10/31/08 KRINGS, JENA 16.00 1006158 10/31/08 KRINGS, JESSICA 16.00 1006159 10/31/08 LINDA, KELLIE 234.00 1006160 10/31/08 MASON, LAURA 48.00 1006161 10/31/08 MILTON, TIMOTHY 60.00 1006162 10/31/08 MULLEN, REBECCA 39.00 1006163 10/31/08 PETERSON, EMILY 15.00 1006164 10/31/08 ROBBINS, CAMDEN 45.50 1006165 10/31/08 RUBBELKE, JAMIE 52.00 1006166 10/31/08 VUE, LOR PAO 264.44 1006167 10/31/08 BUSSING, DYLAN 91.00 1006168 10/31/08 FENGER, JUSTIN 255.14 1006169 10/31/08 GRANT, MELISSA 475.63 1006170 10/31/08 HANSON, MATTHEW 304.38 1006171 10/31/08 LAMSON, KEVIN 82.25 1006172 10/31/08 MCLAURIN, CHRISTOPHER 323.05 1006173 10/31/08 MORIS, RACHEL 39.00 1006174 10/31/08 OLSON, SHELBY 18.00 1006175 10/31/08 ROSTRON, ROBERT 240.00 1006176 10/31/08 SAUCERMAN, MICHAEL 198.85 1006177 10/31/08 SCHAEFER, JAMES 148.63 1006178 10/31/08 SCHMIDT, JOHN 179.78 1006179 10/31/08 HER, SHILLAME 58.00 Packet Page Number 85 of 102 1006180 10/31/08 MCDONALD, JESSALYNN 1006181 10/31/08 ZAGER, LINNEA 1006182 10/31/08 BOWMAN, MATTHEW 1006183 10/31/08 SCHULZE, KEVIN 1006184 10/31/08 STEFFEN, MICHAEL TOTAL 224.00 61.25 200.00 333.50 56.00 475,513.28 Packet Page Number 86 of 102 Agenda Item M 1 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, Citizen Services Director DATE: November 10, 2008 SUBJECT: No Time for Poverty Temporary Gambling Permit Resolution Introduction An application has been submitted for a temporary gambling permit on behalf of No Time for Poverty, 1865 Old Hudson Road. This is for a raffle to provide medical and other services to the children of Port Salut, Haiti, and the surrounding area via a pediatric hospital. The drawing will be held on January 15, 2009 at 12:00 noon. In order for the State of Minnesota to issue a temporary gambling permit, approval of the following resolution from the City is required: RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for No Time for Poverty, 1865 Old Hudson Road, Maplewood. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation Approve the above resolution for a temporary gambling permit. Packet Page Number 87 of 102 Agenda Item M2 MEMORANDUM TO: Acting City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Legacy Village-Planned Unit Development Review APPLICANT: Hartford Group DATE: November 3, 2008 INTRODUCTION The conditional use permit (CUP) for the Legacy Village planned unit development (PUD) is due for its annual review. This PUD is an 85-acre mixed-use development consisting of townhomes, senior assisted-living housing, rental town homes, offices, retail shops, furniture store, library, tot lot and sculpture park. Refer to the attachments. BACKGROUND July 14, 2003: The city council approved the Legacy Village PUD, land use plan changes, preliminary plat and tax-abatement financing. July 12, 2004, August 22, 2005, August 14, 2006 and September 24, 2007: The city council reviewed the status of this PUD and moved to review it again in one year. DISCUSSION City code requires annual review of PUDs to check on project status. Since this initial approval, considerable construction has taken place at Legacy Village which includes: Ashley Furniture, Wyngate Rental Townhomes, the Ramsey County Library, the Kennard Professional Building, Heritage Square Townhomes and Heritage Square Second Addition Townhomes. On October 27, 2008 the city council approved the plans for Legacy Shops west of Ashley furniture. The city has also completed the 10-acre Sculpture Park with walking paths, sculptures and observation deck. Work is in progress for the tot lot west of Kennard Street. Construction is progressing. The city council should review this permit in one year to check on its progress. RECOMMENDATION Review the conditional use permit for the Legacy Village PUD in one year. p:sec3\LegacyVillageCUPRev 11 08 Attachments: 1. Location Map 2. Original PUD Development Plan Packet Page Number 88 of 102 Attachment 1 ~ ~ - ~~- --T~ Packet Page Number 89 of 102 rscxiv~xvt BEAM Location Map Legacy Village PUD 2 _ Attachment 2 _ a ~ ~ _ o~ i ~., r dq '~7 ~ ` .~i `~ 6-~Q W Z ®1 ~ ~ ~ ~i Re~~3 I ~ ~ a p` W v Q 3 a~ ~~S ~ R t ._, ~ ~~ :; a~]ii i ~a I ' ~ n ~ : a is ~' Agenda Item M 3 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Steve Lukin, Fire Chief SUBJECT: Fire Station Seven Furnace Replacement DATE: November 5, 2008 INTRODUCTION The furnace and a/c unit at station seven is approximately 30 years old. I had the furnace checked and found some hairline cracks in the heat exchangers which confirm the need to have these replaced to avoid a possible carbon monoxide problem. This was the same type of furnaces that were replaced last year at station four. We have the opportunity to downsize these units with one more efficient combination heating and air conditioning unit that is a commercial grade which will mount on the roof. In the long run, having it combined and on the roof will result in a reduction in monthly heating and a/c bills and lower repair bills in the future. I have received two bids; one from Egan Mechanical in the amount of $17,800 and one from Metropolitan Mechanical Contractors, Inc. in the amount of $21,235. The two quotes are attached. This replacement was budgeted for in the 2008 fire department budget. RECOMMENDATION I recommend that the city council approve the purchase and installation of a new Carrier five-ton roof mounted heat and a/c unit from Egan Mechanical in the amount of $17,800. Att. Packet Page Number 91 of 102 Agenda Item M 3 baudraJoa PRUPUSAL >aa~, Ma-rember 3, 2oas File i~alne: station T 1tTU Page i nF i A~plewaad Fire 1955 Clarence street Maplewood, MN SS 149 Ster+e Lakin Rooftop Unit install Station 7 Egan company proposes to demo old Furnas and air conditioner. Install a Five tan standard e~[fiaienay packaged heating and cooling rooflup unit over conference roam area an new roof curb as follows. - Carrier five mn gas heat pavkaged rooftop unit. » Scanvmizer for free cooling less than 6Q degrees F. - Reconnect sheet metal supply and ret111Y1 duc6ing. - New li]ecMcal disconnect, line voltage and contra! wiring. - Programmable theamosta# with night setbaa[c. - Hail guard to protect condenser coil. - All roofing for new curb and cap existing openings. - Crane to Bet OlIlit. - Disposal of old equipment. - Permitting and misc. material. - Fearfarm atarhap and vparationaI testing. ^ Overtime labor Seventeen Tllonsand Elglit Handned Dollars ~i~,»oaao Pa}mxaKkrmi are nct30 days fkan data oPilrvoioe, Irlondtq~ pia 6illio~ aaxptahle. This proposal aap he -rithdrrnvn ifnat acaptod within 30 days. AooepBed proposal au~je~ W apprmrnl toy 3a[lor's Grads[ DaparltnmN. AEI agreenreats are msainEyerrt apon soiloes, Om, Road, aocidenFa er deisya soused by aisaan-slancea Eavnnd aurconanE. All work m ha aesnoleted in a wnrkmanliEa: mr~mm aanadhia to slairderd weatioar. Shane Hecker' ~1.CGallnt Manager 763-595-1366 madrautcal ^ aleetrital ^ ~atems boons Avenue Nostlr I Broddyn Park, MN SS4~8 I p: 763.595,4300 I f, 763,995.4344 I www.egsrrvo.oom Ni Nlirrauire AeiioNF{p~14~t1^l^lip' '~* Packet Page Number 92 of 102 Agenda Item M 3 A1ove~nhe:r 5, ~d0$ Mx. Stave I.uiri>n Maplewood Fire I~par~nent 155 Qarealce Street ~Maplesvwood, MN 55189 Re: 5-Tory Raaftop Unit I]aar IVIr. I~kin; I have estimated the cost of removing the wrfadng #lernaoe and replacing it with a 5 ton paakaged rooftop unit, Inaltlded in this proposal eu~e die fi~1lowlsig items: * Reanoval and disposal of the existing unit • R.oo~ing in a curb for the new unit • Orle Trane, C~xrier os York 5 ton packaged rao#top unit wid~- ern eoonomixer, hail guard and a prcrgrammabla tl>axmostat • Rigging the unit iaptn place • Connecting the new raoftap unit to the t~atsting duotwiork Power and control wiring • Meceaseuy pIpa and fittings to connect the natured gas piping ^ Start and test the unit ^ Permits, fees, taxes and freight The oast to complete this p~ject is ..................................~2I,235. If you have arsy additional questions call my at your earliest convenience. Sincerely, Metropolitan M 'cal Gontraetoxs, Inc. D s. oafces Saiea Manager M~raPorxrA~r M~CHAtV'tC.AL CUI~I'E'HACTOR,s, I>ac. 7340 WB~Shington Avenue South • Eden Prei-iq Minnesota 55344-35P~ • Phvnc (952} 991-7Qi0 • Fax3 (952} g41A118 Packet Page Number 93 of 102 Agenda Item M4 MEMORANDUM TO: Charles Ahl, Acting City Manager FROM: Shann Finwall, AICP, Environmental Planner SUBJECT: Approve Amendment to Gladstone Neighborhood Livable Communities Grant DATE: November 3, 2008 for the November 11 City Council Meeting INTRODUCTION Maplewood's Livable Communities Account (LCA) Grant for the Gladstone Neighborhood Redevelopment Area will expire on December 31, 2008. According to the Metropolitan Council's LCA grant procedures, this grant is eligible for cone-year, one-time administrative extension to change the expiration date. The LCA grant monies were awarded to the city to fund a roundabout, road improvements, and stormwater treatment ponds within the Gladstone Neighborhood Redevelopment Area. These public improvements were planned in conjunction with the Shores senior housing development project to be located within the St. Paul Tourist Cabin property on Frost Avenue and East Shore Drive. Due to a delay in the Shores project, city staff has requested that the Metropolitan Council approve cone-year extension for the grant (Attachment 1). DISCUSSION On October 17, 2008, the Metropolitan Council approved Maplewood's request for cone-year extension to the LCA grant (Attachment 2). The procedure for approval requires that the grant amendment documents be fully executed by both parties before the termination date of the original grant (December 31, 2008). RECOMMENDATION Approve the attached Metropolitan Council LCA Grant Amendment and Extension document (Attachment 3). This amendment extends the end date of the city's use of the monies from the Gladstone Neighborhood Redevelopment Area grant from December 31, 2008 to December 31, 2009. Attachments: 1. October 6, 2008, Correspondence from Maplewood Requesting Grant Extension 2. October 17, 2008, Correspondence from the Metropolitan Council Approving Grant Extension 3. Grant Agreement Which Amends and Extends Maplewood's LCA Grant Packet Page Number 94 of 102 ~ :t, ~~~~ - ,:~ To€ tl ~ We Ca n October 6, 2008 Direct Dial Telephone Number (651) 249-2304 E-Mail Address: shann.finwall@ci.maplewood.mn.us Ms. Debra Streets Jensen Metropolitan Council 390 Robert Street North St. Paul, MN 55101 Re: Livable Communities Demonstration Account Development Grant Gladstone Neighborhood Redevelopment Grant No. SG006-168 Dear Ms. Streets Jensen: Agenda Item M4 Attachment 1 Maplewood's Livable Communities Account (LCA) Grant No. SG006-168 will expire on December 31, 2008. According to the Metropolitan Council's LCA grant procedures, this grant is eligible for aone-year, one-time administrative extension to change the expiration date. The LCA. grant monies were awarded to the city to fund a roundabout, road improvements, and stormwater treatment ponds within the Gladstone Neighborhood Redevelopment area. These public improvements were planned in conjunction with aprivately-developed senior housing project. Due to a delay in the development of the senior housing project, the City of Maplewood is hereby requesting aone-year extension to our LCA Grant No. SG006-168. Following is a progress report on the overall project. On March 12, 2007, the Maplewood city council approved the Gladstone Redevelopment Plan and the related comprehensive plan map amendment. On June 11, 2007, Frost Avenue and East Shore Drive were formally turned back to the city by the.county, which was a requirement of the grant. On August 13, 2007, the city council approved the Phase I redevelopment project in the Gladstone Neighborhood called The Shores. The Shores is a 180-unit senior housing project which is referred to in the grant application. On December 20, 2007, the city council approved the final plat for The Shores. The city will continue with the planning phase of the roundabout, road improvements, and stormwater treatment pond throughout the 2008/2009 winter season. Construction is now proposed to begin in the spring of 2009, in conjunction with the proposed senior housing project. Despite the delay, the city is confident that the project will proceed as proposed and that no elements of the grant will need revisions. In addition, with the new proposed timeline, the city sees no reason that the project will not be complete by the expiration date of December 31, 2009. Thank you for your attention to this matter. I look forward to a response from the Metropolitan Council on Maplewood's request for an extension to our LCA grant. Sincerely, ~`'L 1~1~'W~-C Shann Finwall, CP Environmental Planner DEPARTMENT OF PUBLIG WORKS 651 -249-2400 1PA41C'e1~9e~1rt~~1~"409 CITY OF MAPLEWOOD i 902 COUNTY ROAD B EAST MAFLEVV®OD, MN 551 09 a < . , ~ ® , October 17, 2008 Ms. Shann Finwall City of Maplewood 1830 County Rd B East Maplewood, MN 55109 Agenda Item M4 _ Attachment 2 g :~ .. ~ -.'C I Y ~S'tir F 1S ~'.~~rft FV :Y'l '='S1~ c c- Re: Amendment to Metropolitan Council Livable Communities Act Subgrant SG#006-168 Dear Enclosed please find two original, unexecuted amendments to Grant Agreement #SG006-168 for the Gladstone Neighbof°hood Redevelopment project. We would appreciate your assistance in expediting the execution of the amendments; our procedures require that the documents are fully executed by both parties before the current termination on 12/31 /08. Please return both copies of the executed originals to: Pam Marks Metropolitan Council 390 North Robert Street Saint Paul, MN 55101 Please feel free to contact me if you have any questions throughout the duration of the grant. Thank you, and we look forward to the successful completion of your project. Sincerely yours, Deborah Streets Jensen Senior Project Administrator 651-602-1554 Enclosures: Amendment originals www.metrocouncil.org 390 Robert Street North ~ St Paul, MN 55101-1805 ~ (651) 602-1000 o Fax (651) 602-1550 Q~(#l~'et~~~9Jlil- An Equal Opporhrn(ty Employer 96 of 102 Agenda Item M4 Attachment 3 Grant No. SG006-168 AMENDMENT AND EXTENSION OF METROPOLITAN LIVABLE COMMUNITIES ACT LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT DEVELOPMENT GRANT PROGRAM GRANT AGREEMENT THIS AGREEMENT is made and entered into by the Metropolitan Council ("Council") and the City of Maplewood ("Grantee"). WHEREAS, on March 16, 2007 the Council and the Grantee entered into a grant agreement identified as Council Grant No. SG006-168 under which the Council provided $1,800,000.00 in Demonstration Account grant program funds to the Grantee to support the Grantee's Gladstone Neighborhood Redevelopment Project; and WHEREAS, pursuant to Paragraph 4.01 of Grant No. SG006-168 the grant agreement will terminate on its "End Date" of December 31, 2008; and WHEREAS, pursuant to Paragraph 4.03 of Grant No. SG006-168 the End Date inay be extended only once and the one-time extension may not exceed one year beyond the original End Date identified at Page 1 of the grant agreement; and WHEREAS, by letter dated October 6, 2008, the Grantee requested aone-year extension of the grant agreement to allow more time for the project to be completed; and WHEREAS, the parties mutually agree that the grant agreement should be continued and extended beyond its December 31, 2008 End Date so the grant funds can be used for their intended purposes. NOW, THEREFORE, pursuant to Paragraph 4.03 of Grant No. SG006-168 and in consideration of the promises and covenants contained in this agreement, the Council and the Grantee agree to amend and extend Grant No. SG006-168 as follows: The "END DATE" identified at Page 1 of the Agreement and referenced in Paragraph 4.01, Term, is changed from December 31, 2008 to December 31, 2009. Page 1 of 2 Pages Packet Page Number 97 of 102 Agenda Item M4 Attachment 3 Except for this modification, the provisions of Grant No. SG006-168 shall remain in force and effect without change and Grant No. SG006-168 shall be extended as provided in this agreement. IN WITNESS WHEREOF, the Grantee and the Council have caused this agreement to be executed by their duly authorized representatives. This agreement is effective on the date of final execution by the Council. Approved as to Form: Associate General Counsel METROPOLITAN COUNCIL By: Guy Peterson, Director Community Development Division Date: CITY OF MAPLEWOOD Diana Longrie, Mayor By: Date: By: Chuck Ahl, Acting City Manager Date: Page 2 of 2 Pages Packet Page Number 98 of 102 Agenda Item M5 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Assistant City Engineer SUBJECT: Approve Submittal of Safe Routes to School Grant Application (Stillwater Road) DATE: November 3, 2008 INTRODUCTION The council will consider adopting the attached resolution endorsing the grant application requesting funding as part of the 2009 Safe Routes to School solicitation cycle. BACKGROUND The Minnesota Department of Transportation (Mn/DOT) is soliciting applications for the Minnesota Safe Routes to School Grant. The Safe Routes to School (SRTS) program was created by the Federal Surface Transportation Act and established the grant program to provide communities the opportunity to improve conditions for walking and bicycling to school. The current solicitation has an estimated $1.3 million available for infrastructure projects. The goals of the program are to (1) to enable and encourage children, including those with disabilities, to walk and bicycle to school; (2) to make bicycling and walking to school a safer and more appealing transportation alternative, thereby encouraging a healthy and active lifestyle from an early age; and (3) to facilitate the planning, development, and implementation of projects and activities that will improve safety and reduce traffic, fuel consumption, and air pollution in the vicinity of schools. The Safe Routes to School grant application, prepared by the city, will be requesting the maximum amount for infrastructure improvements of $175,000; to help offset costs of improvements to the Stillwater Road corridor. If the grant is awarded, the city will proceed, in coordination with Mn/DOT, to explore the feasibility of the project. The grant application is due November 21St, 2008, and grant recipients would be notified in early March 2009. A series of neighborhood meetings have been held over recent years. John O'Phelan, a Stillwater Road resident and community organizer, has been leading the grassroots effort to move Mn/DOT to make improvements to their roadway. The city has supported improvements and has worked with Mr. O'Phelan, Mn/DOT, and others, including Senator Wger and representative Slawik, all whom are supportive of improving the corridor. Also city staff has coordinated with the four nearby schools, requesting letters of concurrence for the grant application, and explaining the proposed improvements. The nearby schools are: Achieve Language Academy, Beaver Lake, Gethsemane Lutheran, and Transfiguation Catholic. BUDGET IMPACT City staff will prepare the final application for submittal by the November 21St, 2008, deadline. The grant application preparation cost is minimal and will be paid out of the Public Works general fund. If the city were awarded the grant in early March 2009 then moving forward with the project, with supplemental contributions from the city and Mn/DOT, would be discussed at that time. Packet Page Number 99 of 102 Agenda Item M5 RECOMMENDATION Staff recommends that the city council approve a motion authorizing submittal of the Minnesota Safe Routes to School grant application for the corridor safety improvements to Stillwater Road (MN HWY 5) between Lakewood Drive and Century Avenue. Attachments: 1. Resolution 2. Site Map Packet Page Number 100 of 102 Agenda Item M5 Attachment 1 RESOLUTION CITY OF MAPLEWOOD SAFE ROUTES TO SCHOOL STILLWATER ROAD (MN HWY 5) BETWEEN LAKEWOOD DRIVE AND CENTURY AVENUE WHEREAS, The Minnesota Department of Transportation has identified corridor improvements are needed, and WHEREAS, The Minnesota Department of Transportation has worked cooperatively with the City on moving forward with safety improvements to the corridor, and, WHEREAS, The City of Maplewood and the Minnesota Department of Transportation have identified the need to install a trail or sidewalk along the corridor to improvement safety and walk ability of the corridor, and WHEREAS, The City of Maplewood and the Minnesota Department of Transportation plan to enter into a cooperative agreement to accomplish the installation of the safety trail and other corridor improvements, and WHEREAS, The City of Maplewood will be submitting a request for funds to the Minnesota Department of Transportation for corridor improvements, and WHEREAS, The City of Maplewood is submitting the 2009 Safe Routes to School grant application requesting $175,000, to help pay for the needed infrastructure improvements to MN HWY 5 (Stillwater Road) corridor improvements, Now Therefore, BE IT RESOLVED, that the City Council of the City of Maplewood does hereby endorse the request for funding submitted to the Minnesota Safe Routes to School program, and, encourages the Minnesota Department of Transportation to act favorably on the request for funding. Approved this 10t" day of November 2008 Packet Page Number 101 of 102 Agenda Item M5 Attachment 2 G Estates ~ E LK HEART LN ~' ~ ~ DOL HI E TI LS AVE. N DR o ~ o ~ J ~ ~ ~ J COYOTE LN 1 ANTELOPE WAY ~ w O AVE ~ BISON ~ TI LS EN CT 0 2 AMBERJACK LN ~ ~N w 3 BEAVERDALE RD z ~ ~ w Q ~ ~ w Q . ~ 2 ~ 4 BOBCAT LN ° 1 3 4 5 Q 5 COUGAR LN HAWTHORNE AVE. ~ E. MARYLAND AVE. ~ TERLING CR ROSS AVE. Q oN M 0 O TER o 31 O N~~ P LING LN ~ EAVER CREEK PKWY ° ~ ~ ~- z ~ ~ W ~ ~ER EE. ° 6 ~ GERAN/~~ O~ P ~~ 0 8 `~ ° w '~ ~E. MAGNOLIA ~ ~ ~P~~ Y Beaver g F- ~ ~ z Geranium ~ Park 5~~~ D Lake . >-- J ~ ~ P L. 68 o J ~~~ ~ ~ ~ ~ °z ° HARVESTER AVE CASE AVE. LL w '~' A~~~ P I W ~ ~ BRAND ICHAEL ~N• M BRAND AVE. 32 ~ Q - STIL °~ Gethsemane Gethsemane Park Park sT. ~ ~ M ' ad ~~ 7th ST. Na ture 7th ST. ~~ ~ OLIVIA CT. ~/ ~ ,~~ ~ ( ~ z Center J ~ ~ ~ ~ ~ ~ ~ ~s ~~~, BUSH AVE w ~ ~~ = w r Q ~- Q w ° 34 ~ m o m ~ E. M I N N EHAHA AVE. ~ ~ 34 ~ ~ ~ MARGARET AVE. ~ PROPOSED IMPROVEMENT AREA NO SCALE STILLWATER ROAD (T.H. 5) SITE MAP Packet Page Num ei 0~ I I