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HomeMy WebLinkAbout2008 10-13 City Council Meeting AGENDA MAPLEWOOD CITY COUNCIL 6:30 P.M. Monday, October 13, 2008 City Hall, Council Chambers Meeting No. 29-08 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1.Acknowledgementof Maplewood Residents Serving the Country. C. ROLL CALL Mayor?s Address on Protocol: ?Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments.? D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of September 15, 2008, Special Closed Session Meeting Minutes. 2. Approval of September 22, 2008, City Council Meeting Minutes. 3. Approval of September 30, 2008, Special Council Meeting Minutes. F. VISITOR PRESENTATIONS ? PART I (Note: Visitor Presentations shall not extend past 7:00 p.m.; if time is not available to complete this item; all presenters will be instructed to remain at the meeting until this item is re-opened following Award of Bids, or return to the next Regular Meeting of the Council.) G. ADMINISTRATIVE PRESENTATIONS 1. Discussion of Scheduling November 3, 2008 as a Work Session (Note: Items G-H shall not extend past 7:00 p.m.; if time is not available to complete these items, they shall be extended by Council motion to the end of the meeting following Visitor Presentation ? Part II.) H. COUNCIL PRESENTATIONS I. APPOINTMENTS AND PRESENTATIONS J. PUBLIC HEARINGS K. UNFINISHED BUSINESS 1. Consider Approval of Resolution Directing Establishment of Panels for Assisting with Selection of City Manager and Approval of Schedule. 2. Consider Awarding 2009 Charitable Gambling Funds. 3. Markham Pond Retaining Wall Improvements ? City Project 05-18 Resolution Authorizing Preparation of Plans and Specifications. L. NEW BUSINESS 1.Application for Use Deed, Property East of 2590 Maplewood Drive 2.Discussionof Use of City Council Travel and Training Budget for National League of Cities Conference 3.Approval of Claims M. CONSENTAGENDA 1.Consider Approval of Police Department Donation from Residential Mortgage Group 2.Consider Approval of Youth Service Bureau Service Agreement 3.Pond Overlook Public Improvements, Project 07-08, Resolution for Project Acceptance 4.CarMax/Mogren Addition Improvements,Project 06-17, Modification of Construction Contract, Change Order No. 4 5.Beam Avenue Improvements, Project 07-26, Modification of Construction Contract, Change Order No. 1 6.Consider Authorization to Renew Ramsey County GIS Users Group Joint Powers Agreement 7.Consider Authorization to Complete Fiber Optic Ring Throughout City Campus 8.Consider Cost Adjustments for Additional Services to Contract with Kimley-Horn and Associates for the Preparation of Comprehensive Plan Sections. N.AWARD OF BIDS O.VISITORPRESENTATION ? PART II (NOTE: This is a continuation of VISITOR PRESENTATIONS from earlier in the meeting and is intended to make time available if the item is not completed by 7:00 p.m. -Not intended for new visitor presentation items.) P. ADJOURNMENT Sign language interpreters for hearing impaired personsare available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk?s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please checkwith the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expectsof everyone appearing at Council Meetings ? elected officials, staff and citizens. It is hoped that by following these simple rules, everyone?s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyonewill follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Agenda Item E1 MINUTES MAPLEWOOD CITY COUNCIL SPECIAL MEETING CLOSED SESSION 6:30 p.m., Monday, September 15, 2008 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:35 p.m. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present Absent Erik Hjelle, Councilmember Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present at 6:35 p.m. Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Rossbach Ayes ? All D.UNFINISHED BUSINESS Mayor Longrie closed the meeting at 6:40 p.m. pursuant to Minnesota State Statute, Chapter 13 relating to Attorney/Client privilege for the purpose of discussion. 1. Declaration of Council ? Manager Topic and Intent to Close Session a. Attorney Update ? Dr. Marlene Palkovich vs City of Maplewood Julie Fleming Wolfe, Attorney at Law Alan Kantrud, City Attorney Chuck Ahl, Acting City Manager, Public Works Director Matt Morse, Student Attorney at St. Thomas Mayor Longrie opened the closed session meeting at 6:57 p.m. Councilmember Nephew moved to approve the settlement agreement between Dr. Marlene Palkovich vs. the City of Maplewood as proposed by the Attorney. Seconded by Councilmember Juenemann. Ayes ? Councilmembers Juenemann, Nephew & Rossbach Nay ? Mayor Longrie Mayor Longrie read her statement for the record. Mayor Longrie said she didn?t believe Mr. Nephew disputes that Marlene Palkovich was on his political campaign literature. She didn?t believe that Ms. Juenemann disputes that her husband Greg Juenemann is on the Board of September 15, 2008 1 Special Meeting Closed Session Minutes Packet Page Number 3 of 130 Directors of the Maplewood Voter?s Coalition. She didn?t believe Mr. Rossbach disputes that he is also a member of the Maplewood Voter?s Coalition as said in the case 156361-19193CV which is public documentation. Mayor Longrie added that when Marlene Palkovich came before the city council to be on the Police Civil Service Commission she in fact voted for Ms. Palkovich. John Nephew wanted to clarify that there was an error made in the probable cause hearing case last year with respect to Councilmember Will Rossbach?s membership. In the final determination there was a memo about that and there was a misunderstanding with the judge that heard the case originally. The motion passed. E. ADJOURNMENT Mayor Longrie adjourned the meeting at 7:03 p.m. September 15, 2008 2 Special Meeting Closed Session Minutes Packet Page Number 4 of 130 Agenda Item E2 MINUTES MAPLEWOOD CITY COUNCIL 6:30 p.m., Monday, September 22, 2008 Council Chambers, City Hall Meeting No. 26-08 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:30 p.m. by Mayor Longrie. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present D. APPROVAL OF AGENDA The following items were requested to be added to the agenda: H1. Dedication of Peace Pole at Emma Place - Mayor Longrie H2. Sustainability Magazine for Local Governments - Mayor Longrie H3. Green Printing Industry ? Councilmember Nephew H4. Rush Line Corridor Update ? Councilmember Rossbach H5. Raising Taxes and Laying Off Employees Article ? Mayor Longrie H6. MET Council Sponsored Open House 2030 Transportation Plan ? Mayor Longrie H7. Law office of Robins, Kaplan, Miller, Ciresi Community Services Report ? Mayor Longrie H8. Suburban Storm Water Retention Ponds Article ? Mayor Longrie Councilmember Nephew moved to approve the agenda as amended. Seconded by Councilmember Ayes ? All E. APPROVAL OF MINUTES Councilmember Hjelle moved to approve the September 8, 2008, Council Manager Workshop Meeting Minutes as submitted. Seconded by Councilmember Nephew. Ayes ? All The motion passed. Councilmember Hjelle moved to approve the September 8, 2008, City Council Meeting Minutes as submitted. Seconded by Councilmember Nephew. Ayes ? All The motion passed. September 22, 2008 1 Packet Page Number 5 of 130 City Council Meeting Minutes F. VISITOR PRESENTATIONS ? PART I 1.Bob Zick, 2515 White Bear Avenue, Maplewood. Mr. Zick spoke regarding the Marlene Palkovich lawsuit. 2.Dave Schelling, 1955 Greenbrier Street, Maplewood. Mr. Schelling spoke regarding the Marlene Palkovich lawsuit. 3.Anthony Dierich, President of New Century Association, 2624 Promontory Place, Maplewood. Mr. Dierich spoke regarding getting clarification from the city for access to an outlot the city deeded in his neighborhood. (Mayor Longrie asked staff to check into this and bring this information back to the city council in the next 2-4 weeks). 4.Joseph Waters, 2393 Hazelwood Street, Maplewood. Mr. Waters spoke regarding the Marlene Palkovich lawsuit and asked Councilmember Nephew to recluse himself from the vote. He asked about Highway 36 and whether the pedestrian crossing between the north and south side of Hazelwood would close or not? He was curious if there would be a path in order to gain access to the south side of Hazelwood. (Mr. Ahl said the project is still under construction and that the pedestrian crossing is supposed to be closed). 5.DelRay Rokke, 454 O?Day Street, Maplewood. Mr. Rokke spoke regarding the Marlene Palkovich case. He discussed his concern for more Maplewood police in the south leg of Maplewood and his concern for rising crime and requested more officers in that area of Maplewood. 6.Elizabeth Sletten, 2747 Clarence Street North, Maplewood. Ms. Sletten discussed the number of Canadian geese on Beam Avenue that have been killed by vehicles towards the new Costco store. Canadian Geese are protected under the Federal Migratory Bird Act of 1918 making it illegal to harm or injure a goose. There have been a number of Canadian geese carcasses left on the street. She requested that additional police patrol the area due to this problem. (Mr. Ahl said people should call city hall or public works if they see bird carcasses that need to be removed from the road). G. ADMINISTRATIVE PRESENTATIONS None. (moved to the end of the council meeting due to time constraints) H. COUNCIL PRESENTATIONS 1. Dedication of Peace Pole at Emma?s Place ? Mayor Longrie 2. Sustainability for Local Governments Magazine/Internet ? Mayor Longrie 3. Green Printing ? Councilmember Nephew 4. Rush Line Corridor Update ? Councilmember Rossbach 5. Woodbury Article ? Raising Taxes and Laying off Employees ? Mayor Longrie 6. MET Council ? 2030 Transportation Plan Open House - Mayor Longrie 7. Law office of Robins, Kaplan, Miller, Ciresi ? grant opportunities ? Mayor Longrie 8. Suburban Storm Water Retention Plans ? Mayor Longrie September 22, 2008 2 Packet Page Number 6 of 130 City Council Meeting Minutes I. APPOINTMENTS AND PRESENTATIONS 1. Lifesaving Award ? Gisele Coleman a. Maplewood Police Chief, Dave Thomalla, gave the presentation and introduced the wife of the victim that Gisele Coleman helped save. 2. Swearing in Ceremony for New Maplewood Firefighter, Brent Bassett a. Maplewood Fire Chief, Steve Lukin gave the presentation. b. Mayor Longrie read the Oath of Office to Brent Bassett. 3. Council Statement on Settlement of Dr. Marlene Palkovich Litigation a. Acting City Manager, Chuck Ahl introduced this item and provided copies of the statement. b. Councilmember, Will Rossbach read the statement aloud. The statement was submitted as Exhibit A for the permanent record. 4. Kim Facile ? Cable Commission a. Kim Facile, 2418 Matterhorn Drive, Maplewood addressed and answered questions of the council as well as gave the Cable Commission presentation. b. Tim Finnerty, GTN Executive Director, addressed and answered questions of the council. J. PUBLIC HEARINGS 1. 7:00 p.m. Tax Increment Financing ? Extension of Duration of District No. 1-1, 1-2, and 1-3 and Amendments to District No. 1-4 and 1-5 a. Finance Director, Bob Mittett introduced the item. b. Tom Denaway, Analyst, Springsted Incorporated, 380 Jackson St., Suite 300, St. Paul, addressed the council and gave the presentation. 1. Resolution to Modify TIF District Budgets for District No. 1-1, 1-2, 1-3, 1-4, and 1-5 2. Resolution to Extend the Duration of District No. 1-1, 1-2, and 1-3 Mayor Longrie opened the public hearing. No speakers came forward. Mayor Longrie closed the public hearing. Councilmember Nephew moved to approve the Resolution Extending the Duration of Housing Tax Increment Financing District No. 1-1. EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly called and held at the City Hall on the 22nd day of September, 2008, at 7:00 p.m. The following members were present: ALL and the following were absent: NONE September 22, 2008 3 Packet Page Number 7 of 130 City Council Meeting Minutes Member Nephew introduced the following resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: RESOLUTION 08-09-133 OF THE CITY OF MAPLEWOOD EXTENDING THE DURATION OF HOUSING TAX INCREMENT FINANCING DISTRICT NO. 1-1 WHEREAS, the City of Maplewood, Minnesota (the ?City?) has heretofore established Housing Tax Increment Financing District No. 1-1 (?TIF District No. 1-1?) within Municipal Development District No. 1 and adopted a Tax Increment Financing Plan therefor; and there is a proposal to amend the Tax Increment Financing Plan for TIF District No. 1-1 all pursuant to and in accordance with the provisions of Minnesota Statutes, Sections 469.174 to 469.1799, both inclusive, as amended, and particularly Minnesota Statutes, Section 469.1794, as amended (collectively, the ?Act?); and WHEREAS, prior to August 1, 2001, the City issued its General Obligation Tax Increment Bonds, Series 1993B, dated September 1, 1993 which were refunded by its General Obligation Tax Increment Refunding Bonds, Series 2002C (the ?2002C Bonds?) and the City issued its $350,000 Taxable General Obligation Tax Increment Bonds of 1989 which were refunded by an interfund loan in 1995 (the ?Interfund Loan? and, together with the 2002C Bonds, the ?Qualified Obligations?) payable in part from the tax increments from TIF District No. 1-1. WHEREAS, the original local tax rate under section 469.177, subdivision 1a, does not apply for TIF District No. 1-1 under an election made under section 469.1792, subdivision 3, or under other operation of law; WHEREAS, the fiscal disparities contribution for TIF District No. 1-1 is computed under section 469.177, subdivision 3, paragraph (a); WHEREAS, the City has transferred any available increments in other districts to pay the Qualified Obligations of TIF District No. 1-1 or other districts in the municipality under section 469.1763, subdivision 6; WHEREAS, pursuant to Minnesota Statutes, Section 469.1794, Subd. 1 (the ?Duration Extension Statute?), the City is authorized to extend the durations of a tax increment financing district (the ?Extended District?) to eliminate certain deficits caused by changes in the property tax laws. WHEREAS, the maximum extension for the Extended District is the lesser of (1) four years; or (2) as determined by the following formula: (a) the tax reform percentage for TIF District No. 1-1, determined by (i) the total taxes paid by the original tax capacity for TIF District No. 1-1 for taxes payable in 2001 (ii) minus the average of the total taxes paid by the original tax capacity for TIF District No. 1-1 for taxes payable in 2002 and in 2003 (iii) divided by the total taxes paid by the original tax capacity for TIF District No. 1-1 for taxes payable in 2001, (b) multiplied by the remaining duration of TIF District No. 1-1 rounded to the nearest whole number, as provided by Minnesota Statutes, Section 469.1794, Subd. 5(a) and (b) and Springsted Incorporated has determined the maximum extension for TIF District No. 1-1 on behalf of the City. WHEREAS, a preexisting obligation of an Extended District is a bond issued or a binding contract entered into before August 1, 2001 to which tax increments of the Extended District are pledged and a qualifying obligation of an Extended District includes general obligation bonds and interfund loans made to pay general obligation bonds. WHEREAS, the City has performed all actions required by law to be performed prior to the Amendment of the Tax Increment Financing Plan for TIF District No. 1-1, including, but not limited to, notification of Ramsey County and Independent School District No. 622 having taxing jurisdiction over the property to be included in TIF District No. 1-1 and the holding of a public hearing upon published and mailed notice as required by law; and NOW, THEREFORE, BE IT RESOLVED by the City Council (the ?Council?) of the City of Maplewood, Minnesota (the ?City?) as follows: The City Council hereby finds that, taking into account all of the increments that are available to pay the Qualified Obligations of TIF District No. 1-1, the increments from TIF District No. 1-1 will be September 22, 2008 4 Packet Page Number 8 of 130 City Council Meeting Minutes insufficient to pay the amount of the Qualified Obligations and that the insufficiency is a result of (i) the changes in the class rates and (ii) elimination of the state-determined general education property tax levy under Laws 2001, First Special Session chapter 5. The City Council hereby finds, declares and determines that the Qualified Obligations are ?qualifying obligations? of TIF District No. 1-1 pursuant to the Duration Extension Statute. Pursuant to the Duration Extension Statute, the City Council hereby determines and declares that the duration of TIF District No. 1-1 shall be extended for a period of 4 years, in accordance with Minnesota Statutes, Section 469.1794, Subd. 5(a) and (b). The motion for the adoption of the foregoing resolution was duly seconded by member Rossbach and upon vote being taken thereon, the following voted in favor: ALL and the following voted against the same: NONE Whereupon said resolution was declared duly passed and adopted by the City Council of the City of Maplewood, Minnesota on September 22, 2008. ___________________________ Mayor ATTEST: ________________________ City Clerk STATE OF MINNESOTA) ) ss COUNTY OF RAMSEY) I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to extending the duration of a tax increment financing district in the City. WITNESS my hand this ____ day of September, 2008. ______________________________ City Clerk Seconded by Councilmember Rossbach. Ayes ? All The motion passed September 22, 2008 5 Packet Page Number 9 of 130 City Council Meeting Minutes Councilmember Nephew moved to approve the Resolution Extending the Duration of Housing Tax Increment Financing District No. 1-2. EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly called and held at the City Hall on the 22nd day of September, 2008, at 7:00 p.m. The following members were present: ALL and the following were absent: NONE Councilmember Nephew introduced the following resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: RESOLUTION 08-09-134 OF THE CITY OF MAPLEWOOD EXTENDING THE DURATION OF HOUSING TAX INCREMENT FINANCING DISTRICT NO. 1-2 WHEREAS, the City of Maplewood, Minnesota (the ?City?) has heretofore established Housing Tax Increment Financing District No. 1-2 (?TIF District No. 1-2?) within Municipal Development District No. 1 and adopted a Tax Increment Financing Plan therefor; and there is a proposal to amend the Tax Increment Financing Plan for TIF District No. 1-2 all pursuant to and in accordance with the provisions of Minnesota Statutes, Sections 469.174 to 469.1799, both inclusive, as amended, and particularly Minnesota Statutes, Section 469.1794, as amended (collectively, the ?Act?); and WHEREAS, prior to August 1, 2001, the City issued its General Obligation Tax Increment Bonds, Series 1993B, dated September 1, 1993 which were refunded by its General Obligation Tax Increment Refunding Bonds, Series 2002C (the ?2002C Bonds?) and the City issued its $350,000 Taxable General Obligation Tax Increment Bonds of 1989 which were refunded by an interfund loan in 1995 (the ?Interfund Loan? and, together with the 2002C Bonds, the ?Qualified Obligations?) payable in part from the tax increments from TIF District No. 1-2. WHEREAS, the original local tax rate under section 469.177, subdivision 1a, does not apply for TIF District No. 1-2 under an election made under section 469.1792, subdivision 3, or under other operation of law; WHEREAS, the fiscal disparities contribution for TIF District No. 1-2 is computed under section 469.177, subdivision 3, paragraph (a); WHEREAS, the City has transferred any available increments in other districts to pay the Qualified Obligations of TIF District No. 1-2 or other districts in the municipality under section 469.1763, subdivision 6; WHEREAS, pursuant to Minnesota Statutes, Section 469.1794, Subd. 1 (the ?Duration Extension Statute?), the City is authorized to extend the durations of a tax increment financing district (the ?Extended District?) to eliminate certain deficits caused by changes in the property tax laws. WHEREAS, the maximum extension for the Extended District is the lesser of (1) four years; or (2) as determined by the following formula: (a) the tax reform percentage for TIF District No. 1-2, determined by (i) the total taxes paid by the original tax capacity for TIF District No. 1-2 for taxes payable in 2001 (ii) minus the average of the total taxes paid by the original tax capacity for TIF District No. 1-2 for taxes payable in 2002 and in 2003 (iii) divided by the total taxes paid by the original tax capacity for TIF District September 22, 2008 6 Packet Page Number 10 of 130 City Council Meeting Minutes No. 1-2 for taxes payable in 2001, (b) multiplied by the remaining duration of TIF District No. 1-2 rounded to the nearest whole number, as provided by Minnesota Statutes, Section 469.1794, Subd. 5(a) and (b) and Springsted Incorporated has determined the maximum extension for TIF District No. 1-2 on behalf of the City. WHEREAS, a preexisting obligation of an Extended District is a bond issued or a binding contract entered into before August 1, 2001 to which tax increments of the Extended District are pledged and a qualifying obligation of an Extended District includes general obligation bonds and interfund loans made to pay general obligation bonds. WHEREAS, the City has performed all actions required by law to be performed prior to the Amendment of the Tax Increment Financing Plan for TIF District No. 1-2, including, but not limited to, notification of Ramsey County and Independent School District No. 622 having taxing jurisdiction over the property to be included in TIF District No. 1-2 and the holding of a public hearing upon published and mailed notice as required by law; and NOW, THEREFORE, BE IT RESOLVED by the City Council (the ?Council?) of the City of Maplewood, Minnesota (the ?City?) as follows: The City Council hereby finds that, taking into account all of the increments that are available to pay the Qualified Obligations of TIF District No. 1-2, the increments from TIF District No. 1-2 will be insufficient to pay the amount of the Qualified Obligations and that the insufficiency is a result of (i) the changes in the class rates and (ii) elimination of the state-determined general education property tax levy under Laws 2001, First Special Session chapter 5. The City Council hereby finds, declares and determines that the Qualified Obligations are ?qualifying obligations? of TIF District No. 1-2 pursuant to the Duration Extension Statute. Pursuant to the Duration Extension Statute, the City Council hereby determines and declares that the duration of TIF District No. 1-2 shall be extended for a period of 4 years, in accordance with Minnesota Statutes, Section 469.1794, Subd. 5(a) and (b). The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Rossbachand upon vote being taken thereon, the following voted in favor: ALL and the following voted against the same: NONE Whereupon said resolution was declared duly passed and adopted by the City Council of the City of Maplewood, Minnesota on September 22, 2008. ___________________________ Mayor ATTEST: ________________________ City Clerk September 22, 2008 7 Packet Page Number 11 of 130 City Council Meeting Minutes STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to extending the duration of a tax increment financing district in the City. WITNESS my hand this ____ day of September, 2008. ______________________________ City Clerk Seconded by Councilmember Rossbach. Ayes ? All The motion passed. Councilmember Nephew moved to approve the Resolution Extending the Duration of Housing Tax Increment Financing District No. 1-3. EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly called and held at the City Hall on the 22nd day of September, 2008, at 7:00 p.m. The following members were present: ALL and the following were absent: NONE Councilmember Nephew introduced the following resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: RESOLUTION 08-09-135 OF THE CITY OF MAPLEWOOD EXTENDING THE DURATION OF HOUSING TAX INCREMENT FINANCING DISTRICT NO. 1-3 WHEREAS, the City of Maplewood, Minnesota (the ?City?) has heretofore established Housing Tax Increment Financing District No. 1-3 (?TIF District No. 1-3?) within Municipal Development District No. 1 and adopted a Tax Increment Financing Plan therefor; and there is a proposal to amend the Tax Increment Financing Plan for TIF District No. 1-3 all pursuant to and in accordance with the provisions of September 22, 2008 8 Packet Page Number 12 of 130 City Council Meeting Minutes Minnesota Statutes, Sections 469.174 to 469.1799, both inclusive, as amended, and particularly Minnesota Statutes, Section 469.1794, as amended (collectively, the ?Act?); and WHEREAS, prior to August 1, 2001, the City issued its (i) General Obligation Tax Increment Bonds, Series 1993B, dated September 1, 1993 which were refunded by its General Obligation Tax Increment Refunding Bonds, Series 2002C (the ?2002C Bonds?); and (ii) General Obligation Tax Increment Refunding Bonds, Series 1995B, dated September 1, 1995 which were refunded by its General Obligation Tax Increment Refunding Bonds, Series 2004F (the ?2004F Bonds?) and (iii) $350,000 Taxable General Obligation Tax Increment Bonds of 1989 which were refunded by an interfund loan in 1995 (the ?Interfund Loan? and, together with the 2002C Bonds and the 2004F Bonds, the ?Qualified Obligations?) payable in part from the tax increments from TIF District No. 1-3. WHEREAS, the original local tax rate under section 469.177, subdivision 1a, does not apply for TIF District No. 1-3 under an election made under section 469.1792, subdivision 3, or under other operation of law; WHEREAS, the fiscal disparities contribution for TIF District No. 1-3 is computed under section 469.177, subdivision 3, paragraph (a); WHEREAS, the City has transferred any available increments in other districts to pay the Qualified Obligations of TIF District No. 1-3 or other districts in the municipality under section 469.1763, subdivision 6; WHEREAS, pursuant to Minnesota Statutes, Section 469.1794, Subd. 1 (the ?Duration Extension Statute?), the City is authorized to extend the durations of a tax increment financing district (the ?Extended District?) to eliminate certain deficits caused by changes in the property tax laws. WHEREAS, the maximum extension for the Extended District is the lesser of (1) four years; or (2) as determined by the following formula: (a) the tax reform percentage for TIF District No. 1-3, determined by (i) the total taxes paid by the original tax capacity for TIF District No. 1-3 for taxes payable in 2001 (ii) minus the average of the total taxes paid by the original tax capacity for TIF District No. 1-3 for taxes payable in 2002 and in 2003 (iii) divided by the total taxes paid by the original tax capacity for TIF District No. 1-3 for taxes payable in 2001, (b) multiplied by the remaining duration of TIF District No. 1-3 rounded to the nearest whole number, as provided by Minnesota Statutes, Section 469.1794, Subd. 5(a) and (b) and Springsted Incorporated has determined the maximum extension for TIF District No. 1-3 on behalf of the City. WHEREAS, a preexisting obligation of an Extended District is a bond issued or a binding contract entered into before August 1, 2001 to which tax increments of the Extended District are pledged and a qualifying obligation of an Extended District includes general obligation bonds and interfund loans made to pay general obligation bonds. WHEREAS, the City has performed all actions required by law to be performed prior to the Amendment of the Tax Increment Financing Plan for TIF District No. 1-3, including, but not limited to, notification of Ramsey County and Independent School District No. 622 having taxing jurisdiction over the property to be included in TIF District No. 1-3 and the holding of a public hearing upon published and mailed notice as required by law; and NOW, THEREFORE, BE IT RESOLVED by the City Council (the ?Council?) of the City of Maplewood, Minnesota (the ?City?) as follows: The City Council hereby finds that, taking into account all of the increments that are available to pay the Qualified Obligations of TIF District No. 1-3, the increments from TIF District No. 1-3 will be insufficient to pay the amount of the Qualified Obligations and that the insufficiency is a result of (i) the changes in the class rates and (ii) elimination of the state-determined general education property tax levy under Laws 2001, First Special Session chapter 5. The City Council hereby finds, declares and determines that the Qualified Obligations are ?qualifying obligations? of TIF District No. 1-3 pursuant to the Duration Extension Statute. September 22, 2008 9 Packet Page Number 13 of 130 City Council Meeting Minutes Pursuant to the Duration Extension Statute, the City Council hereby determines and declares that the duration of TIF District No. 1-3 shall be extended for a period of 2 years, in accordance with Minnesota Statutes, Section 469.1794, Subd. 5(a) and (b). The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Rossbach and upon vote being taken thereon, the following voted in favor: ALL and the following voted against the same: NONE Whereupon said resolution was declared duly passed and adopted by the City Council of the City of Maplewood, Minnesota on September 22, 2008. ___________________________ Mayor ATTEST: ________________________ City Clerk STATE OF MINNESOTA ) ) ss COUNTY OF RAMSEY ) I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to extending the duration of a tax increment financing district in the City. WITNESS my hand this ____ day of September, 2008. ______________________________ City Clerk Seconded by Councilmember Rossbach. Ayes ? All The motion passed. Councilmember Nephew moved to approve the Resolution Approving the Amendment to the Tax Increment Financing Plan For Housing Tax Increment Financing District No. 1-4. EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: September 22, 2008 September 22, 2008 10 Packet Page Number 14 of 130 City Council Meeting Minutes Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of nd Maplewood, Ramsey County, Minnesota, was duly held on the 22 day of September, 2008 at 7:00 p.m. The following members of the Council were present: ALL and the following were absent: NONE Councilmember Nephew introduced the following resolution and moved its adoption. RESOLUTION NO. 08-09-136 RESOLUTION OF THE CITY OF MAPLEWOOD APPROVING THE AMENDMENT TO THE TAX INCREMENT FINANCING PLAN FOR HOUSING TAX INCREMENT FINANCING DISTRICT NO. 1-4 WHEREAS, the City of Maplewood, Minnesota (the ?City?) has heretofore established Housing Tax Increment Financing District No. 1-4 (?TIF District No. 1-4?) within Municipal Development District No. 1 and adopted a Tax Increment Financing Plan therefor; and there is a proposal to amend the Tax Increment Financing Plan for TIF District No. 1-4 all pursuant to and in accordance with the provisions of Minnesota Statutes, Sections 469.174 to 469.1799, both inclusive, as amended, and Minnesota Statutes, Sections 469.124 to 469.134, both inclusive, as amended (collectively, the ?Act?); and WHEREAS, the City has investigated the facts and has caused to be prepared a Modification to the Tax Increment Financing Plan for Tax Increment Financing (Housing) District No. 1-4 (the ?Amendment?), which Amendment increases the budget for eligible uses of tax increments as set forth therein; and The City has performed all actions required by law to be performed prior to the Amendment of the Tax Increment Financing Plan for TIF District No. 1-4, including, but not limited to, notification of Ramsey County and Independent School District No. 622 having taxing jurisdiction over the property to be included in TIF District No. 1-4 and the holding of a public hearing upon published and mailed notice as required by law; and The City is not modifying the boundaries of TIF District No. 1-4. The City is not extending the duration term of TIF District No. 1-4. The City held a public hearing on the Amendment on this date following not less than 10 days and not more than 30 days published notice in the local newspaper of general circulation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood: Findings for the Amendment of the TIF Plan. The City Council makes the following findings: The Amendment amends the budget for TIF District No. 1-4. The Amendment does not expand the district or add new projects that generate additional tax increments. The City Council hereby finds that the Amendment, is intended and, in the judgment of the City Council, the effect of such actions will be, to provide an impetus to accomplish certain objectives as specified in the Amendment, which are hereby incorporated herein. The City further finds that the Amendment conforms to the general plan for the development or redevelopment of the City as a whole; and that the Amendment will afford maximum opportunity consistent with the sound needs of the City as a whole, for the development or redevelopment of the Development District by private enterprise. The City Council hereby confirms the findings made with respect to TIF District No. 1-4 when originally established. September 22, 2008 11 Packet Page Number 15 of 130 City Council Meeting Minutes Public Purpose. The adoption of the Amendment conforms in all respects to the requirements of the Act and will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development or redevelopment of the Development District by private enterprise in that the intent is to provide only that public assistance necessary to make the private developments financially feasible. Approval of the Amendment. The City hereby modifies the budget for TIF District No. 1-4 as set forth in the Amendment. The Amendment, as presented to the City Council on this date, is hereby approved and adopted and shall be placed on file in the office of the City Clerk. Certification. The staff of the City are authorized and directed to proceed with the implementation of the Amendment and for this purpose to negotiate, draft, prepare and present to the City Council for its consideration all further resolutions, documents and contracts necessary for this purpose. Approval of the Amendment does not constitute approval of any project or a development agreement with any developer. Filing. The City Administrator is authorized and directed to file a copy of the Amendment with the County Auditor of Ramsey County, the Office of the State Auditor and the Commissioner of Revenue. The motion for the adoption of the foregoing resolution was duly seconded by member Rossbach and upon vote being taken thereon, the following voted in favor thereof: ALL and the following voted against the same: NONE Whereupon said resolution was declared duly passed and adopted. STATE OF MINNESOTA ) ) SS COUNTY OF RAMSEY ) I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to an amendment to a tax increment financing district in the City. WITNESS my hand this ____ day of September, 2008. _______________________ City Clerk Seconded by Councilmember Rossbach. Ayes ? All The motion passed. September 22, 2008 12 Packet Page Number 16 of 130 City Council Meeting Minutes Councilmember Nephew moved to approve the Resolution Approving the Amendment to the Tax Increment Financing Plan For Housing Tax Increment Financing District No. 1-5. EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: September 22, 2008 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of nd Maplewood, Ramsey County, Minnesota, was duly held on the 22 day of September, 2008 at 7:00 p.m. The following members of the Council were present: ALL and the following were absent: NONE Councilmember Nephew introduced the following resolution and moved its adoption. RESOLUTION NO. 08-09-137 RESOLUTION OF THE CITY OF MAPLEWOOD APPROVING THE AMENDMENT TO THE TAX INCREMENT FINANCING PLAN FOR HOUSING TAX INCREMENT FINANCING DISTRICT NO. 1-5 WHEREAS, the City of Maplewood, Minnesota (the ?City?) has heretofore established Housing Tax Increment Financing District No. 1-5 (?TIF District No. 1-5?) within Municipal Development District No. 1 and adopted a Tax Increment Financing Plan therefor; and there is a proposal to amend the Tax Increment Financing Plan for TIF District No. 1-5 all pursuant to and in accordance with the provisions of Minnesota Statutes, Sections 469.174 to 469.1799, both inclusive, as amended, and Minnesota Statutes, Sections 469.124 to 469.134, both inclusive, as amended (collectively, the ?Act?); and WHEREAS, the City has investigated the facts and has caused to be prepared a Modification to the Tax Increment Financing Plan for Tax Increment Financing (Housing) District No. 1-5 (the ?Amendment?), which Amendment increases the budget for eligible uses of tax increments as set forth therein; and The City has performed all actions required by law to be performed prior to the Amendment of the Tax Increment Financing Plan for TIF District No. 1-5, including, but not limited to, notification of Ramsey County and Independent School District No. 622 having taxing jurisdiction over the property to be included in TIF District No. 1-5 and the holding of a public hearing upon published and mailed notice as required by law; and The City is not modifying the boundaries of TIF District No. 1-5. The City is not extending the duration term of TIF District No. 1-5. The City held a public hearing on the Amendment on this date following not less than 10 days and not more than 30 days published notice in the local newspaper of general circulation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood: Findings for the Amendment of the TIF Plan. The City Council makes the following findings: The Amendment amends the budget for TIF District No. 1-5. The Amendment does not expand the district or add new projects that generate additional tax increments. September 22, 2008 13 Packet Page Number 17 of 130 City Council Meeting Minutes The City Council hereby finds that the Amendment, is intended and, in the judgment of the City Council, the effect of such actions will be, to provide an impetus to accomplish certain objectives as specified in the Amendment, which are hereby incorporated herein. The City further finds that the Amendment conforms to the general plan for the development or redevelopment of the City as a whole; and that the Amendment will afford maximum opportunity consistent with the sound needs of the City as a whole, for the development or redevelopment of the Development District by private enterprise. The City Council hereby confirms the findings made with respect to TIF District No. 1-5 when originally established. Public Purpose. The adoption of the Amendment conforms in all respects to the requirements of the Act and will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development or redevelopment of the Development District by private enterprise in that the intent is to provide only that public assistance necessary to make the private developments financially feasible. Approval of the Amendment. The City hereby modifies the budget for TIF District No. 1-5 as set forth in the Amendment. The Amendment, as presented to the City Council on this date, is hereby approved and adopted and shall be placed on file in the office of the City Clerk. Certification. The staff of the City are authorized and directed to proceed with the implementation of the Amendment and for this purpose to negotiate, draft, prepare and present to the City Council for its consideration all further resolutions, documents and contracts necessary for this purpose. Approval of the Amendment does not constitute approval of any project or a development agreement with any developer. Filing. The City Administrator is authorized and directed to file a copy of the Amendment with the County Auditor of Ramsey County, the Office of the State Auditor and the Commissioner of Revenue. The motion for the adoption of the foregoing resolution was duly seconded by member Rossbach and upon vote being taken thereon, the following voted in favor thereof: ALL and the following voted against the same: NONE Whereupon said resolution was declared duly passed and adopted. STATE OF MINNESOTA ) ) SS COUNTY OF RAMSEY ) I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to an amendment to a tax increment financing district in the City. WITNESS my hand this ____ day of September, 2008. _______________________ City Clerk Seconded by Councilmember Rossbach. Ayes ? All September 22, 2008 14 Packet Page Number 18 of 130 City Council Meeting Minutes The motion passed. K. UNFINISHED BUSINESS 1. Consider Petition to Re-Open Sterling Street Between Larpenteur and Ripley a. Assistant City Engineer, Michael Thompson gave the report and answered questions of the council. b. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the audience and the city council. c. City Attorney, Alan Kantrud answered questions of the council. Mayor Longrie said new petitions have been received at the council meeting for the record. 1. Mark Hesse, 2494 Meadow Drive East, North St. Paul. Spoke in opposition of reopening Sterling Street. 2. Steve Recker, 1812 Sterling Street North, Maplewood. Spoke in opposition of reopening Sterling Street. 3. Ken Hanley, 2466 Larpenteur Avenue East, Maplewood. He questioned the history of these streets which was answered by Mr. Ahl. 4. Ann Fosberg, 2516 Idaho Avenue East, Maplewood. Requested Sterling Street be reopened. 5. Glenn O?Kane, 1832 Sterling Street, Maplewood. Spoke in opposition of reopening Sterling Street. 6. Ron Cockriel, 943 Century Avenue, Maplewood. He spoke about the cost of asphalt and the improvement to the area. 7. Jack Wildes, 1864 Sterling Street, Maplewood. Spoke in opposition of reopening Sterling Street. 8. Bev Stickler, 2534 Idaho Avenue East, Maplewood. Requested Sterling Street be reopened. 9. Natalie Cossetta-Recker, 1812 Sterling Street, Maplewood. Spoke in opposition of reopening Sterling Street. 10. Tim Kaiser, 1610 Mary Street, Maplewood. He stated he wanted a public hearing in order to hear both sides of the story and would like to information regarding any crime studies or statistics for the area. 11. Debbie Bowers, 1866 Sterling Street North, Maplewood. Spoke in opposition of reopening Sterling Street. 12. Steve Reckler (Second Appearance) 13. Ann Fosburg (Second Appearance) 14. Kristine O?Kane, 1832 Sterling Street, Maplewood. Spoke in opposition of reopening Sterling Street. September 22, 2008 15 Packet Page Number 19 of 130 City Council Meeting Minutes 15. Gene Peters, 2510 Holloway Street, Maplewood. Spoke in opposition of reopening Sterling Street. 16. Gene Simmers, 1605 Myrtle Street, Maplewood. Spoke in opposition of reopening Sterling Street. No action was taken by the city council. The city council took a 10-minute recess. L. NEW BUSINESS 1. On-Sale Intoxicating Liquor License ? James Joseph Gurule, New Manager for Noodles & Company. a. City Clerk, Citizen Services Director, Karen Guilfoile gave the report. b. James Gurule, Manager of Noodles & Company, 2865 White Bear Avenue, Maplewood, addressed and answered questions of the council. Councilmember Hjelle moved to approve the On-Sale Intoxicating Liquor License for James Joseph Gurule, for Noodles & Company at 2865 White Bear Avenue. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. 2. St. John?s Hospital Expansion, 1575 Beam Avenue a. Senior Planner, Tom Ekstrand gave the presentation. b. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. c. Anthony Thomas, Architect HealthEast Care System addressed and answered questions of the council. i. Conditional Use Permit Revision ii. Water, Storm Sewer and Ponding Easement Vacations iii. Design Review Councilmember Hjelle moved to Adopt the Resolution Approving a Conditional Use Permit Revision for St. John?s Hospital. Approval is based on the findings required by Ordinance and Subject to the Following Conditions: CONDITIONAL USE PERMIT REVISION RESOLUTION 08-09-138 WHEREAS, HealthEast applied for a conditional use permit revision to expand St. John?s Hospital. WHEREAS, this permit applies to the property located at 1575 Beam Avenue. The legal description is: The Southwest Quarter of the Northeast Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, according to the Government Survey thereof except the following parcels: The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying northerly of the South 660.00 feet thereof. September 22, 2008 16 Packet Page Number 20 of 130 City Council Meeting Minutes Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter, being the center of said Section 3, said point being marked by a Ramsey County monument; thence along the west line of said Southwest Quarter of the Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis of bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the point of beginning; thence continuing on a bearing of East 264.24 feet; thence on a bearing of South 124.13 feet; thence on a bearing of West 264.24 feet; thence on a bearing of North 124.13 feet to the point of beginning. Subject to easements of record. WHEREAS, the history of this conditional use permit is as follows: 1. On July 15, 2008, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On September 22, 2008, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the approved site plan. The planning staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or September 22, 2008 17 Packet Page Number 21 of 130 City Council Meeting Minutes the permit shall become null and void. 3. The city council shall review this permit in one year. 4. Compliance with the city?s engineering report by Steve Love dated July 8, 2008. The Maplewood City Council approved this resolution on September 22, 2008. Seconded by Councilmember Nephew. Ayes ? All The motion passed. Councilmember Hjelle moved to Adopt the Three Resolutions Vacating the Water Main easement, storm sewer easement and ponding easement on the St. John?s Hospital property located southwest of the existing building. The vacation of these easements is recommended because it is in the public interest to do so as these easements do not serve any public purpose. The vacation of the water main easement is subject to the following conditions: PONDING EASEMENT VACATION RESOLUTION 08-09-139 WHEREAS, Mr. Anthony Thomas, of HealthEast Care Systems, applied for the vacation of a ponding easement on the St. John?s Hospital property. This easement is described as follows: Document No. 2276522 The north 120.00 feet of the south 193.00 feet of the east 150.00 feet of the west 200.00 feet of the west 727.25 feet, as measured at right angles, of the Southwest Quarter of the Northeast Quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota, except that portion lying within the right of way of Hazelwood Street and Beam Avenue. WHEREAS, on September 2, 2008, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on September 22, 2008, the city council approved this request after considering the recommendations of staff and the planning commission. WHEREAS, after the city approves this vacation, the public interest in the property will go to the adjoining property. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described vacation because this ponding easement is not needed and, therefore, would serve no public purpose. The Maplewood City Council approved this resolution on September 22, 2008. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. September 22, 2008 18 Packet Page Number 22 of 130 City Council Meeting Minutes STORM SEWER EASEMENT VACATION RESOLUTION 08-09-140 WHEREAS, Mr. Anthony Thomas, of HealthEast Care Systems, applied for the vacation of a storm sewer easement on the St. John?s Hospital property. This easement is described as follows: Document No. 2276525 A permanent twenty-five (25) foot wide easement for storm sewer purposes, including storm sewer maintenance and repair, the centerline of said 25.00 foot easement being described as follows: Commencing at the Southwest corner of the Northeast Quarter of said Section 3; thence South 89 degrees 59 minutes 58 seconds East, on an assumed bearing along the south line of said Southwest Quarter of the Northeast Quarter, a distance of 22.02 feet to the point of beginning of the centerline to be described; thence North 36 degrees 23 minutes 57 seconds East a distance of 167.70 feet; thence North 32 degrees 06 minutes 34 seconds East a distance of 535.0 feet and said centerline there terminating. WHEREAS, on September 2, 2008, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on September 22, 2008, the city council approved this request after considering the recommendations of staff and the planning commission. WHEREAS, after the city approves this vacation, the public interest in the property will go to the adjoining property. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described vacation because this storm sewer easement is not needed and, therefore, would serve no public purpose. The Maplewood City Council approved this resolution on September 22, 2008. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. WATER MAIN EASEMENT VACATION RESOLUTION 08-09-141 WHEREAS, Mr. Anthony Thomas, of HealthEast Care Systems, applied for the vacation of a water main easement on the St. John?s Hospital property. This easement is described as follows: Document No. 2608921 A 30.00 foot wide water main easement across that part of the Northeast Quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota the centerline of which is described as follows: Commencing at the southwest corner of said Northeast Quarter of Section 3; thence South 89 degrees 59 minutes 58 seconds East, assumed bearing along the south line of said Northeast Quarter, a distance of 220.75 feet; thence North 02 degrees 04 minutes 28 seconds West a distance of 72.05 feet to the point of beginning of the centerline to be described said point of beginning also being on the north right of way line of Beam Avenue; thence continuing North 02 degrees 04 minutes 28 seconds West, along said centerline, a distance of 176.05 feet; thence North 87 degrees 55 minutes 32 seconds East a distance of 59.20 feet and there terminating. September 22, 2008 19 Packet Page Number 23 of 130 City Council Meeting Minutes WHEREAS, on September 2, 2008, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on September 22, 2008, the city council approved this request after considering the recommendations of staff and the planning commission. WHEREAS, after the city approves this vacation, the public interest in the property will go to the adjoining property. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described vacation because this water main easement is not needed and, therefore, would serve no public purpose. The vacation of the water main easement is subject to the following conditions: 1. The applicant dedicating a new water main easement and private water main agreement with the St. Paul Regional Water Services prior to obtaining a building permit for the proposed hospital expansion. 2. This new easement and agreement shall be subject to the approval of the Maplewood City Engineer and the St. Paul Regional Water Services. 3. The applicant shall comply with any requirements of the St. Paul Regional Water Services as to their own easement vacation procedures that may apply. The Maplewood City Council adopted this resolution on September 22, 2008. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. Councilmember Hjelle moved to approve the plans date-stamped June 11, 2008, for the proposed building and parking ramp additions and surface parking expansion for St. John?s Hospital, 1575 Beam Avenue. Approval is based on the findings for approval required by ordinance and subject to the developer doing the following: 1. Repeat this review in two years if the applicant has not obtained a building permit by that time. After two years this review must be repeated. 2. Obtain a conditional use permit from the city council for this expansion. 3. Obtain the vacation of the storm sewer, water main and ponding easements which would be in the location of the proposed MCC/ED addition before the city may issue a building permit for that addition. 4. Comply with the requirements of the engineering report by Steve Love dated July 8, 2008. 5. Parking spaces shall be at least 9 ½ feet wide. Employee parking spaces may be 9 feet wide and must be posted as such (code requirements). 6. Any retaining walls over four-feet-tall shall be designed by a structural engineer and have a protective guard rail or fence on top. September 22, 2008 20 Packet Page Number 24 of 130 City Council Meeting Minutes 7. The applicant shall install in-ground lawn irrigation in formal landscaped areas. The earthwork adjustment berm and the northerly hillside are exempt. 8. Obtain any necessary permits from the Ramsey/Washington Metro Watershed District. 9. All work shall follow the approved plans. The city planner may approve minor changes. 10. All pole-mounted site lights shall comply with the 25-foot height maximum. 11. Submit a revised landscaping plan for staff approval showing trees at the northeast corner of the property and along Kennard Avenue extending down for a distance of 30 feet from the northeast corner of the property (CDRB recommendation). 12. Before obtaining a building permit, the applicant shall provide an irrevocable letter of credit in the amount of 150 percent of the cost of completing landscaping and other site improvements. This irrevocable letter of credit shall include the following provisions: The letter of credit must clearly indicate that it is an irrevocable letter of credit in the name of the City of Maplewood, payable on demand, to assure compliance with the terms of the developer?s agreement. The letter of credit must allow for partial withdrawals as needed to guarantee partial project payments covered under the terms of the letter of credit. The letter of credit shall be for a one-year duration and must have a condition indicating automatic renewal, with notification to the city at least 60 days prior to its expiration. 13. The applicant shall submit revised building elevations of the west façade of the ER addition showing the full elevation and material of the base of the glass (CDRB recommendation). 14. The applicant shall provide to staff their plan on how they propose to handle trash collection in the surface parking areas (CDRB recommendation). 15. The applicant shall submit a grading plan for staff approval showing the maximized expansion of the northerly berm height (CDRB recommendation). Seconded by Councilmember Rossbach. Ayes ? All The motion passed. 3. Consider Awarding 2009 Charitable Gambling Funds a. Acting City Manager, Chuck Ahl gave the report. This information will be brought back at the October 13, 2008, Council Meeting. 4. Resolution Approving Assignment and Assumption of a Loan Agreement from AIMCO-Silver Ridge, LLC to Bigos-Silver Ridge LLC a. Finance Director, Bob Mittet gave the presentation. Councilmember Hjelle moved to Approve the Resolution Authorizing the Assignment and Assumption of a Loan Agreement from AIMCO-Silver Ridge, LLC to Bigos-Silver Ridge LLC. Extract of Minutes of a Meeting of the City Council of the City of Maplewood, Minnesota September 22, 2008 21 Packet Page Number 25 of 130 City Council Meeting Minutes Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota, was duly held at the City Hall in said City on Monday, the 22nd day of September, 2008, at 7:00 P.M. The following members were present: ALL and the following were absent: NONE Councilmember Hjelle introduced the following resolution and moved its adoption: RESOLUTION NO. 08-09-142 APPROVING THE SALE OF A MULTI-FAMILY HOUSING PROJECT AND AUTHORIZING THE EXECUTION OF AN ASSIGNMENT AND ASSUMPTION AGREEMENT AND OTHER RELATED DOCUMENTS The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Rossbach, and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: ALL and the following voted against the same: NONE whereupon said resolution was declared duly passed and adopted. RESOLUTION 08-09-143 APPROVING THE SALE OF A MULTI-FAMILY HOUSING PROJECT AND AUTHORIZING THE EXECUTION OF AN ASSIGNMENT AND ASSUMPTION AGREEMENT AND OTHER RELATED DOCUMENTS WHEREAS: 1. The City authorized the issuance of its Multi-family Housing Revenue Refunding Bonds (Silver Ridge Project), Series 1999, dated April 27, 1999, in the original aggregate principal amount of $4,525,000 (the ?Bonds?), pursuant to a Trust Indenture, dated as of April 1, 1999 by and between the City and American National Bank and Trust of Chicago, as Trustee (the ?Trust Indenture?). 2. The Bonds were issued for the purpose of providing funds to refinance a 186 unit low and moderate income multifamily residential rental housing facility known as the Silver Ridge Apartments Project located in the City (the ?Project?). The Project is currently owned and operated by AIMCO Silver Ridge, L.L.C., a Delaware limited liability company (?AIMCO?). The proceeds of the Bonds were loaned by the City to AIMCO pursuant to a Loan Agreement dated as of April 1, 1999 (the ?Loan Agreement?) between the City and AIMCO. September 22, 2008 22 Packet Page Number 26 of 130 City Council Meeting Minutes 3. AIMCO desires to sell its interest in the Project to Bigos-Silver Ridge, LLC, a Minnesota limited liability company, or an affiliate thereof (?Bigos?) and to assign its rights and obligations with respect to the Loan Agreement and the Bonds to Bigos pursuant to an Assignment and Assumption Agreement (the ?Assignment?) by and between AIMCO and Bigos. 4. Related documentation may be required to effectuate the sale and Assignment, such as the execution of a Supplemental Indenture and a Supplemental Loan Agreement as well as other related documentation (collectively, ?Related Documents?). 5. Pursuant to the Trust Indenture, the City and the Trustee are authorized to consent to the sale of the Project, the Assignment and any other Related Documents with the consent of the majority of Bondholders, which consent has been obtained by AIMCO and Bigos and will be evidenced by the execution of the Assignment by General Electric Capital Corporation or its applicable affiliate as the sole Bondholder. 6. A draft of the Assignment, a Supplemental Indenture and a Supplemental Loan Agreement have been submitted to the City Council for approval. BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the ?City?), as follows: 1. The City Council hereby consents to the sale of the Project and approves the Assignment, a Supplemental Indenture and a Supplemental Loan Agreement in substantially the forms submitted, the Mayor and the City Clerk are hereby authorized and directed to execute the Assignment, the Supplemental Indenture, the Supplemental Loan Agreement and any Related Documents as may be required on behalf of the City. In the absence of the Mayor or the City Clerk, any document authorized by this resolution to be executed may be executed by an acting or duly designated official. 2. The approval hereby given to the Assignment, the Supplemental Indenture, the Supplemental Loan Agreement and Related Documents includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate which are reviewed by the City?s bond counsel and approved by the City officials authorized by this resolution to execute such documents. The execution of the Assignment, the Supplemental Indenture, the Supplemental Loan Agreement and any Related Documents by the appropriate officer or officers of the City shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. Adopted: September 22, 2008 ____________________________________ Mayor Attest: _____________________________ City Clerk STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD September 22, 2008 23 Packet Page Number 27 of 130 City Council Meeting Minutes I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly held on the date therein indicated, insofar as such minutes relate to a resolution giving approval to the sale of the Silver Ridge Apartments Project, the execution of an Assignment and Assumption Agreement and other Related Documents, if any. WITNESS my hand this ____ day of September, 2008. City Clerk Seconded by Councilmember Rossbach. Ayes ? All The motion passed. 5. Consider New Programs and Adjustments to Personnel Policy a. Labor Relations Attorney, Chuck Bethel gave the report and answered questions of the council. b. Acting City Manager, Chuck Ahl answered questions of the council. i. Early Retirement Incentive ii. Voluntary Leave Without Pay Program iii. Reduction of Work Hours Request Councilmember Nephew moved that Acting City Manager, Chuck Ahl and Labor Relations Attorney, Chuck Bethel authorize and approve the Early Retirement Incentive. Seconded by Councilmember Rossbach. Ayes ? Councilmembers Hjelle, Juenemann, Nephew, & Rossbach Nay ? Mayor Longrie The motion passed. Councilmember Hjelle moved that Acting City Manager, Chuck Ahl and Labor Relations Attorney, Chuck Bethel authorize and approve the Voluntary Leave Without Pay Program. Seconded by Councilmember Nephew. Ayes ? All The motion passed. September 22, 2008 24 Packet Page Number 28 of 130 City Council Meeting Minutes Councilmember Hjelle moved that Acting City Manager, Chuck Ahl and Labor Relations Attorney, Chuck Bethel authorize and approve the Reduction of Work Hours Request. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 6. Consider Approval of Juvenile Diversion Contract a. Maplewood Police Chief, Dave Thomalla gave the report. Councilmember Rossbach moved to give the current vendor 90 days notice to cancel the current agreement. Seconded by Councilmember Nephew. Ayes ? All The motion passed. Mayor Longrie moved to correct the errors in the Purchase of Service Agreement and put it back on the city council agenda. Councilmember Nephew. Ayes - All The motion passed. 7. Consider Approval of 2008-2009 Safe & Sober Communities Grant a. Maplewood Police Chief, Dave Thomalla gave the report. Councilmember Nephew moved to Approve the Resolution Authorizing the Execution of Agreement for the Safe and Sober Communities Grant. RESOLUTION 08-09-144 AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that the Maplewood Police Department enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled SAFE & SOBER COMMUNITIES during the period from October 1, 2008, through September 30, 2009. The Chief of Police of the Maplewood Police Department is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Maplewood Police Department. Be it further resolved that the Sheriff of Ramsey County is hereby authorized to be the fiscal agent and administer this grant on behalf of the Maplewood Police Department. I certify that the above resolution was adopted by the City Council of the City of Maplewood, Minnesota on _________________ . (Date Passed) September 22, 2008 25 Packet Page Number 29 of 130 City Council Meeting Minutes SIGNED: WITNESSETH: _________________________________ _________________________________ (Signature) (Signature) _Mayor___________________________ _City Clerk______________________ (Title) (Title) _________________________________ _________________________________ (Date) (Date) Seconded by Councilmember Hjelle. Ayes ? All The motion passed. Councilmember Hjelle moved to continue the council meeting past the 11:00 p.m. curfew time in order to complete the remaining agenda items. Seconded by Councilmember Nephew. Ayes ? Mayor Longrie, Councilmembers Hjelle, Nephew & Rossbach Nay ? Councilmember Juenemann The motion passed. 8. Priory Public Improvements (St. Paul?s Monastery), Project 07-24 a. Assistant City Engineer, Michael Thompson gave the presentation. i. Resolution Ordering Preparation of Assessment Roll ii. Resolution Accepting Roll and Ordering Assessment Hearing for October 27, 2008. Councilmember Nephew moved to Approve the Resolutions for the Priory Public Improvements (St. Paul?s Monastery), Project 07-24, Resolution Ordering Preparation of Assessment Roll, Accepting the Assessment Roll and Ordering Assessment Hearing. RESOLUTION 08-09-145 ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the developer petitioned the city for public improvements and the contract was awarded through the bidding process and construction has been substantially completed for the Priory Public Improvements (St. Paul?s Monastery), City Project 07-24. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. September 22, 2008 26 Packet Page Number 30 of 130 City Council Meeting Minutes RESOLUTION 08-09-146 ORDERING ASSESSMENT HEARING WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an assessment roll for the Priory Public Improvements (St. Paul?s Monastery), City Project 07-24, and the said assessment roll is on file in the office of the city engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 27th day of October 2008, at city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 9. Hazelwood Street Improvements, Project 07-25 a. Assistant City Engineer, Michael Thompson gave the report. b. Acting City Manager, Chuck Ahl answered questions of the council. i. Modification of Existing Contract, Change Order No. 2 Councilmember Nephew moved to Approve the Resolution for the Modification of Existing Construction Contract, Change Order No. 2, for the Hazelwood Street Improvements, City Project 07-25. RESOLUTION 08-09-147 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 07-25, CHANGE ORDER NO.2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 07-25, Hazelwood Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Hazelwood Street Improvement Project 07-25, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No.2 in the amount of $13,450. The revised contract amount is $1,327,981.00. September 22, 2008 27 Packet Page Number 31 of 130 City Council Meeting Minutes Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 10. Approval of Claims a. Acting City Manager, Chuck Ahl introduced the item. Councilmember Hjelle moved Approval of Claims. ACCOUNTS PAYABLE: $ 325,791.21 Checks # 76411 thru # 76445 $ 131,474.64 Disbursements via debits to checking account Dated 08/28/08 thru 09/05/08 $ 651,012.86 Checks # 76446 thru # 76496 Dated 09/16/08 $ 388,060.92 Disbursements via debits to checking account dated 09/04/08 thru 09/12/08 __________________ $ 1,496,339.63 Total Accounts Payable PAYROLL $ 472,648.22 Payroll Checks and Direct Deposits dated 09/05/08 $ 3,712.22 Payroll Deduction check #1005778 thru #1005779 dated 09/05/08 ___________________ $ 476,360.44 Total Payroll GRAND TOTAL $ 1,972,700.07 Seconded by Councilmember Rossbach. Ayes ? Mayor Longrie, Councilmembers Juenemann, Nephew & Rossbach Nay ? Councilmember Hjelle The motion passed. M. CONSENT AGENDA 1. Councilmember Juenemann moved to approve items 1, 2, and 5. Seconded by Councilmember Hjelle. Ayes ? All The motion passed. September 22, 2008 28 Packet Page Number 32 of 130 City Council Meeting Minutes 2. Councilmember Juenemann moved to approve item 3. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 3. Councilmember Hjelle moved to table agenda item 4. until the revisions are made. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 1. Temporary Gambling Permit ? Church of the Presentation of the Blessed Virgin Mary Councilmember Juenemann moved to approve the Temporary Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary. RESOLUTION 08-09-148 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary gambling permit for lawful gambling is approved for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street, to be used on November 22, 2008. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Hjelle. Ayes ? All The motion passed. 2. Resolution Certifying Election Judges for the November 4, 2008, General Election. Councilmember Juenemann moved to approve the Resolution Certifying Election Judges for the November 4, 2008, General Election. RESOLUTION 08-09-149ACCEPTING ELECTION JUDGES RESOLVED , that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the 2008 State General Election, to be held on Tuesday, November 4, 2008. Aasness, Richard Anderson, Vivian Belland, Jaime Ahrens, Fran Ansari, Ahsan Berg, Helen Albu, Josephine Arnold, Ajla Berkas, Tom Albu, Verle Arnold, Carole Berry, Robert Anderson, Cynthia Baluyut, Jennifer Boehm, Catherine Anderson, Eleanor Barrett, Marlis Bolden, Donita Anderson, Elsie Bartelt, Joan Bortz, Albert Anderson, Suzanne Bedor, David Bortz, Jeanne September 22, 2008 29 Packet Page Number 33 of 130 City Council Meeting Minutes Boyd, Mary Duellman, Audrey Haines, Joseph Breidenstein, Ann Marie Eickhoff, Carolyn Hart, Barbara Brudzinski, Margaret Erickson, Elizabeth Heininger, Gordon Bunde, Jennette Erickson, Eric Herber, Darlene Bunkowske, Bernice Erickson, Sue Hess, Harland Cahanes, Lucille Feld, Robyn Hilliard, Barb Carbone, Joyce Finch, Roberta Hines, Constance Carle, Jeanette Fischer, Lorraine Hinnenkamp, Gary Carr, Robert Fischer, Mary Hogan, Anna Cleland, Ann Fischer, Peter Holmer, Mary Cohn Madson, Debra Fitzgerald, Delores Holzemer, Mary Connelly, Thomas Fosburgh, Anne Horgan, Gerlad Connolly, Colleen Francis, Gretchen Horgan, Sharon Corbett, Robert Francis, Robert Horton, Shirlee Cox, Cara Franssen, MaryAnn Hugo, Lisa Dansdill, Joanne Franzen, James Hulet, Jeanette D'Arcio, India Franzen, Nick Hulet, Robert Davidson, Marianne Freer, Mary Jo Huntoon, Lynn Deeg, Edward Friedlein, Charlene Hyvarinen, Theresa Deiman, Pauline Friedlein, Richard Iversen, Mildred Demko, Fred Fritsche, Samantha Iversen, Thomas DeZelar, Phil Gebauer, Marilyn Jacobson, Scott Dicks, John Gierzak, Sister Clarice Jagoe, Carol Dicks, Judy Gimble, Muriel Jefferson, Gwendolyn Dickson, Helen Jean Golaski, Diane Johannessen, Judith Dittel, Kathleen Gudknecht, Jamie Johnson, Barbara Droeger, Diane Gunn, Jaclynn Johnson, Bradley DuCharme, Fred Guthrie, Rosie Johnson, Mary Johnson, Warren Lincowski, Vi Moriart, Janet Jones, Julia Lockwood, Jackie Mossong, Betty Jones, Shirley Lodge, Audrey Mudek, Dolores Jurmu, Joyce Lofgren, Delores Mudek, Leo Kirchoff, Harold Lofgren, Richard Muraski, Gerry Knauss, Carol Lowe-Adams, Shari Myster, Thomas Koch, Rosemary Lucas, Lydia Newcomb, Winifred Kohuth, Julie Lund, Nancy Nichols, Miranda Kolasa, Joan Luttrell, Shirley Nieters, Louise Kramer, Dennis Mahowald, Valerie Norberg, Ann Kramer, Patricia Mahre, Carol O'Brien, D. William (Bill) Krekelberg, Mona Lou Mahre, Jeri Olson, Anita Kroll, Lisa Manthey, John Olson, Lois Lackner, Marvella Marsh, Delores Olson, Norman Lally, Rita Maskrey, Thomas Oslund, Kathryn Lampe, Charlotte Maustou, Shelia Oster, Andrea Larson, Anita McCauley, Judy Paddock, Ken Larson, Michelle Mealey, Georgia Parent, Dian Lauren, Lorraine Mechelke, Geraldine Pehl, David Lawrence, Donna Mechelke, MaryLou Peitzman, Lloyd Leiter, Barbara Meister-Westermann, Jean Popham, Mike Leo , Pati Meyer, Jackie Priefer, William Leo, Ann Miller, Charlotte Quistad, Ida Leonard, Claudette Minke, Mary Ann Rempel, Lovella Lincowski, Steve Misgen, Joan Rohrbach, Charles September 22, 2008 30 Packet Page Number 34 of 130 City Council Meeting Minutes Rohrbach, Elaine Spangler, Bob Urbanski, Holly Roller, Carolyn Spear, Michele Urbanski, Michelle Ronayne, Rita Spies, Louis Urbanski, William Ronholm, Mary Stafki, Tim VanBlaricom, Beulah Ronning, Jeff Stenson, Karen Vanek, Mary Rudeen, Elaine Stevens, Sandra Vatne, Mary Sandberg, Janet Storm, Mary Volkman, Phyllis Satriano, Pauline Strandquist, Carol Walstead, Patricia Sauer, Elmer Strandquist, Michael Wandersee, Gene Sauer, Kathleen Strunk, Amye Wasmundt, Gayle Scheunemann, Marjorie Swanson, Ingrid Weiland, Connie Schluender, Cynthia Taylor, Lorraine Weldy, Susan Schneider, MaryAnn Taylor, Rita Whitcomb, Larry Schoenecker, Sandra Thomforde, Faith Willy, John Schroepfer, HarrietTillman, Leila Witschen, Delores Schultz, Louise Tolbert, Franklin Yorkovich, Cindy Shankar, Ananth Trippler, Dale Zacho, Karen Shiff, Marge Urbanski, Carolyn Seconded by Councilmember Hjelle. Ayes ? All The motion passed. 3. Approval of Fall Clean-Up Event Councilmember Juenemann moved to approve the 2008 Fall Clean-Up Event Scheduled for October th 18 at Gethsemane Lutheran Church from 7 a.m. to 1 p.m. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 4. Approval of Environmental and Natural Resources Rules of Procedure a. Deputy Director of Public Works, DuWayne Konewko gave the report and answered questions of the council. Councilmember Hjelle moved to table the ENR Commission Rules of Procedure until revisions have been made. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 5. Purchase of New Turnout Gear Councilmember Juenemann moved to approve the Purchase of Ten (10) sets of Morning Pride turnout gear in the amount of $17,446 from Jefferson Fire and Safety. These funds are in the 2008 department budget. Seconded by Councilmember Hjelle. Ayes ? All The motion passed. September 22, 2008 31 Packet Page Number 35 of 130 City Council Meeting Minutes N. AWARD OF BIDS 1. Joy Park Phase I Improvements, City Project 08-14, Resolution Receiving Bids and Awarding Construction Contract. a. Deputy Director of Public Works, DuWayne Konewko gave the report and answered questions of the council. b. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. Councilmember Rossbach moved to Authorize the Transfer of $31,000 From the Environmental Utility Fund 2009 Budget for the Joy Park Phase 1 Improvement Project. Seconded by Councilmember Juenemann. Ayes ? Councilmembers Hjelle, Juenemann, Nephew & Rossbach Nay ? Mayor Longrie The motion passed. CouncilmemberRossbach moved to approve the Resolution Receiving Bids and Awarding the Construction Contract to Tower Asphalt for $281,624.50 for the Joy Park Phase I Improvements, City Project 08-14. RESOLUTION 08-09-150 AWARD OF BIDS BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Tower Asphalt in the amount of $ 281,624.50, is the lowest responsible bid for the planned improvements to Joy Park ? Phase 1 Improvements, City Project 08-14, and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. Adopted by the council on this 22ndday of September, 2008. Seconded by Councilmember Juenemann. Ayes ? Councilmembers Hjelle, Juenemann, Nephew & Rossbach Nay ? Mayor Longrie The motion passed. O. VISITOR PRESENTATIONS ? PART II None. September 22, 2008 32 Packet Page Number 36 of 130 City Council Meeting Minutes (This was moved to the end of the meeting due to time constraints) H. COUNCIL PRESENTATIONS 1. Attending the Dedication of Peace Pole at Emma?s Place on September 21, 2008? Mayor Longrie. 2.Sustainability Magazine for Local Governments that is internet based which was passed along to Acting City Manager, Chuck Ahl ? Mayor Longrie. 3.Green Printing Industry ? Councilmember Nephew passed information onto the Green Team regarding Green Printing. 4.Rush Line Corridor Update ? Councilmember Rossbach shared information verbally with the council regarding an upcoming open house that is on the website. 5. Woodbury Article ? Raising Taxes and Laying off Employees discussed by Mayor Longrie. 6.MET Council sponsored open house regarding the 2030 Transportation Plan September 25 ? October 16, 2008- Mayor Longrie. 7. Law office of Robins, Kaplan, Miller, Ciresi - Community Services Report and grant opportunities for organizations encouraging things in your community. Mayor Longrie passed this information along to staff for possible grant opportunities. 8.Suburban Storm Water Retention Ponds Article in the Pioneer Press September 10, 2008, regarding sediment concerns and hazards to the community - Mayor Longrie. P. ADJOURNMENT Mayor Longrie adjourned the meeting at 11:55 p.m. September 22, 2008 33 Packet Page Number 37 of 130 City Council Meeting Minutes Agenda Item E3 SPECIAL COUNCIL MEETING MINUTES MAPLEWOOD CITY COUNCIL 5:00 p.m., Monday, September 30, 2008 Council Chambers, City Hall 27-08 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:00 p.m. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA Councilmember Nephew moved approval of the Agenda as submitted. Seconded by Councilmember Rossbach. Ayes ? Mayor Longrie, Councilmember Hjelle, Nephew & Rossbach Nay ? Councilmember Juenemann The motion passed. D. UNFINISHED BUSINESS 1. Consider Approval of City Manager Search Profile. a. Acting City Manager, Chuck Ahl introduced the item and answered questions of the council. b. Senior Vice-President, Steve Bernard, The PAR Group, 100 Waukegon Road N., Suite 211, Lake Bluff, Illinois addressed and answered questions of the council via speaker phone. Councilmember Nephew moved to approve the Recruitment Profile for use by Steve Bernard in Retaining Candidates for City Manager with the changes to the Recruitment Profile as discussed by the council and directed staff to move forward with the City Manager Recruitment Process. Seconded by Councilmember Hjelle. Ayes ? All The motion passed. E. ADJOURNMENT Mayor Longrie adjourned the meeting at 6:08 p.m. September 30, 2008 1 Special City Council Meeting Minutes Packet Page Number 38 of 130 Agenda Item G1 AGENDA REPORT TO : City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Discussion of Scheduling for November 3, 2008 Work Session DATE: October 7, 2008 INTRODUCTION/SUMMARY We are in the process of scheduling items for Council discussion in the next weeks. As part of the budget process, staff will be continuing presentations on department budgets. A discussion of the Council Member?s availability on November 3, 2008 is requested. It has been standard practice in th past years to limit or avoid meetings on the evening prior to Election Day, which is November 4. If it is still the desire of Council members to have this evening clear of City business, we will plan accordingly. Otherwise, we would likely schedule a 2-3 hour budget discussion for this evening. This thth 2-3 hour discussion time would be delayed to the November 10 and November 24 Work Sessions. RECOMMENDATION rd Information from Council members on their November 3 plans is requested. No action is recommended. Packet Page Number 39 of 130 Agenda Item K1 AGENDA REPORT TO : City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Consider Approval of Resolution Directing Establishment of Panels for Assisting with Selection of City Manager and Approval of Schedule DATE: October 7, 2008 INTRODUCTION/SUMMARY The City Council has approved the City Manager Search Profile prepared by consultant Steve Bernard from The Par Group. During the month of October, The Par Group will be conducting a recruitment search for candidates. Once candidates are identified, the Council has discussed a process involving 2 panels to help advise them on the final candidates. On October 6, 2008, the City Council reviewed a proposal from Council Members Nephew and Hjelle on the Pros and Cons of various interviewing panels. Following is a summary of that option: There shall be 2 interview panels, as follows: 1. "Employee Panel". 9 persons total. a. 1 Rep from Police (either street officers or Sergeants). b. 1 Rep from Fire (full-time). c. 1 Rep from Metro Sup. d. 2 Reps from AFSCME. e. 4 Department Heads or their designee. f. Appointment to the panel shall be made by the respective Union or Association Group. 2. "Resident ? Business Representative Panel". 11 persons total. a. Each Councilperson has 2 choices that should be made by the end of October. b. 1 choice must be either a Commission Member or Business Representative; the other choice can be an "at large" resident. c. The 11th person is a Paid per Call District Fire Chief, also a resident. 3. The panels shall have the following guidance from the City Council: a. Each panel shall meet at least once in advance of the interview process to establish procedures for reviewing the candidates. b. The panels shall generate their own questions. c. A moderator may be provided for each panel if desired by the panel. d. The panel shall provide a report to the City Council on their overall findings. This may include a matrix of items, but this shall be a final determination of the panel. The Council is not interested in a numerical ranking of the candidates; they are looking for more detailed evaluations. 4. A social [Community Reception] shall be provided for the panels to ?Meet the Candidates? in a different type of setting, and a more informal basis. This shall occur prior to the panels making their final report to the Council. 5. These panel meets shall be governed by the Open Meeting Requirements. Packet Page Number 40 of 130 CITY MANAGER SEARCH PROCESS PAGE TWO The Council also discussed the following part of the process: 1. The Par Group shall provide the City Council a list of 6 ? 10 ?semi-finalists?. 2. The names of the ?semi-finalists? shall remain confidential. These candidates and the information regarding the candidates shall be reviewed by The Par Group and the City Council in a closed Executive Session. The purpose of the Executive Session being closed is to protect the confidentiality of the ?semi-finalists?. 3. The HR Coordinator and Acting City Manager shall be a crucial part of the assisting the panels and City Council is preparing recommendations and candidate information. 4. The Council, in consultation with The Par Group, shall reduce the list of candidates to 4 ? 6 ?finalists?. The names of the ?finalists? shall become public information. 5. The above-listed process for 2 panels shall review the ?finalists? and provide their recommendation to the City Council, who will also meet and review the ?finalists?. 6. The Council will reduce the ?finalists? list to 2-3 persons. 7. The Council will conduct a second round of review of the final 2 ? 3 candidates prior to making a final determination of the selected candidate. Schedule The schedule for review of candidates is tentatively set as follows: September 30 ? November 15: The Par Group solicits and reviews candidates October 31, 2008: Last day for City Council to designate panel members November 10 ? 21, 2008: Advance meetings of Panels; develop questions November 24, 2008: Executive Session to review ?Semi-finalists? November 28, 2008 City announces names of 4- 6 ?finalists? December 10, 2008: Panels conduct interviews of 4 ? 6 ?finalists? Meet the Candidates Social Event at MCC December 22, 2008: Panels make recommendation to City Council Council reduces ?finalist? list to 2 ? 3 candidates January 8, 2009: Council conducts final interviews of 2 ? 3 candidates January 12, 2009: Council selects final candidate and authorizes contract February 2, 2009: New City Manager begins employment The Council has asked that a webpage input process be included for public comment on the candidates and the process. This process will be started approximately November 1, 2008. Comments and input will be provided to the City Council through their e-mail updates and printed mail deliveries. RECOMMENDATION It is recommended that the City Council adopt a motion adopting the attached resolution directing the establishment of 2 panels for the purpose of assisting with the selection of a new City Manager, generally consistent with the parameters listed within this report, along with adopting a tentative schedule as listed within this report. Packet Page Number 41 of 130 Attachment: Resolution RESOLUTION DIRECTING ESTABLISHMENT OF PANELS FOR ASSISTING WITH SELECTION OF CITY MANAGER AND APPROVAL OF SCHEDULE WHEREAS, the City Council is desiring to hire a new City Manager, and WHEREAS, the City Council has entered into a contract with The Par Group for the purpose of assisting with the review and selection of candidates, and WHEREAS, the City Council desires the input of employees, commission members, residents and business representatives, and WHEREAS, the City Council desires to have a schedule and process for a professional and systematic selection process. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD THAT the following is established: There shall be 2 interview panels, as follows: 1. "Employee Panel". 9 persons total. a. 1 Rep from Police (either street officers or Sergeants). b. 1 Rep from Fire (full-time). c. 1 Rep from Metro Sup. d. 2 Reps from AFSCME. e. 4 Department Heads or their designee. f. Appointment to the panel shall be made by the respective Union or Association Group. 2. "Resident ? Business Representative Panel". 11 persons total. g. Each Councilperson has 2 choices that should be made by the end of October. h. 1 choice must be either a Commission Member or Business Representative; the other choice can be an "at large" resident. i. The 11th person is a Paid per Call District Fire Chief, also a resident. 3. The panels shall have the following guidance from the City Council: j. Each panel shall meet at least once in advance of the interview process to establish procedures for reviewing the candidates. k. The panels shall generate their own questions. l. A moderator may be provided for each panel if desired by the panel. m. The panel shall provide a report to the City Council on their overall findings. This may include a matrix of items, but this shall be a final determination of the panel. The Council is not interested in a numerical ranking of the candidates; they are looking for more detailed evaluations. Packet Page Number 42 of 130 4. A social [Community Reception] shall be provided for the panels to ?Meet the Candidates? in a different type of setting, and a more informal basis. This shall occur prior to the panels making their final report to the Council. 5. These panel meets shall be governed by the Open Meeting Requirements. 6. The following schedule shall generally be adhered to: September 30 ? November 15: The Par Group solicits and reviews candidates October 31, 2008: Last day for City Council to designate panel members November 10 ? 21, 2008: Advance meetings of Panels; develop questions November 24, 2008: Executive Session to review ?Semi-finalists? November 28, 2008 City announces names of 4- 6 ?finalists? December 10, 2008: Panels conduct interviews of 4 ? 6 ?finalists? Meet the Candidates Social Event at MCC December 22, 2008: Panels make recommendation to City Council Council reduces ?finalist? list to 2 ? 3 candidates January 8, 2009: Council conducts final interviews of 2 ? 3 candidates January 12, 2009: Council selects final candidate and authorizes contract February 2, 2009: New City Manager begins employment th Adopted this 13 day of October 2008. Packet Page Number 43 of 130 Agenda Item K2 MEMORANDUM TO: Mayor and City Council FROM: Chuck Ahl, Acting City Manager DATE: October 8, 2008 SUBJECT: Charitable Gambling Fund Requests - 2009 INTRODUCTION Each year the Maplewood City Council solicits requests for charitable gambling funds. Every year the requests for funds have exceeded the available funds. That is the case this year. The city received 9 applications with $72,954in requests. The amount of funds available is $45,000. BACKGROUND Several years ago the City Council developed a policy on the award criteria. In addition, a policy was established that allows the city an opportunity to review requests on an annual basis to determine their merit and overall community benefit while still allowing time to include requests in the upcoming budget process. A copy of the policy is attached. Each member has rated the amounts and staff has used a mathematical formula to distribute the funds on the attached spreadsheet. Awards are recommended at: 1. Friends of Maplewood Nature $6,204 2. Maplewood Community Center $6,984 3. Heritage Theater Company $2,600 4. Ramsey County Fair $3,550 5. Maplewood Police Explorers $5,304 6. Maplewood Police Reserves $4,614 7. Maplewood Area Historical Society $10,253 8. Walker at Hazel Ridge $2,600 9. American Red Cross, TC Chapter $2,000 10. Fund Reserves $ 891 Total requests equal $72,954. Funds distributed equal $45,000. {Note: a question was asked about Dispute Resolution; they failed to apply in 2008 or 2009. They have been contacted again, but at this time, no response has been received.} RECOMMENDATION It is recommended that the City Council adopt the attached spreadsheet for distribution of 2009 charitable gambling funding of $45,000. Attachments: 1. City Charitable gambling policy 2. 2009 Charitable Gambling Score Sheet 3. 2008 Charitable gambling Score Sheet 2007 Charitable Gambling Score Sheet 4. Packet Page Number 44 of 130 CITY OF MAPLEWOOD CITY COUNCIL POLICIES ON AWARDS OF CHARITABLE GAMBLING TAX FUNDS 1.All licensed charitable gambling organizations within the City are required to contribute 10 percent (10%) of net profits derived from lawful gambling activity in the City to the Charitable Gambling Tax Fund. These funds are dispersed by the City Council for lawful expenditures. 2.Charitable Gambling Tax Funds shall be distributed for projects, equipment, or activities that are based in the community and which primarily benefit of Maplewood residents. 3.The allocation of Charitable Gambling Tax Funds is an annual award and receipt of funds does not in any way guarantee or commit the City of Maplewood to funding in any subsequent year. Each years funding requires a new, separate application. 4.Projects which involve the purchase of equipment, supplies, or specific items will be looked upon more favorably than requests for salaries or general operating costs. 5.All funds are required to be expended for the requested project within one year of the date of receipt of the award letter. Grantees shall submit such receipts or other proof of expenditure for the proposed purpose with their request for payment of the grant award. 6.No employee or department of the City of Maplewood shall solicit a donation from a licensed charitable organization without City Manager approval. If there is a financial need for a specific program that was not funded in the City budget, staff may submit a request to the City Manager for the use of Charitable Gambling Tax Funds. 7.In general, requests from organized athletic groups will not be funded. Funding for these programs should be from participating families or community auxiliary groups. There are so many athletic organizations within the community that the City of Maplewood is not capable of funding their financial requests nor fairly determining appropriate recipients. 8.The City of Maplewood grants funds from Lawful Gambling Tax Fund to support activities and services benefiting Maplewood residents.. The first priority in the granting of funds will be given to the City of Maplewood domiciled organizations. The second priority or consideration will be given to funding requests from other organizations which are used primarily for the benefit of Maplewood residents. 9.All applications must be complete and submitted by the application deadline established by the City Manager. Updated 06.26.07 Packet Page Number 45 of 130 Packet Page Number 46 of 130 Packet Page Number 47 of 128 Packet Page Number 48 of 128 Agenda Item K3 AGENDA REPORT TO: City Council FROM: Charles Ahl, Acting City Manager/Public Works Director/City Engineer SUBJECT: Markham Pond Retaining Wall, City Project 05-18, Resolution Authorizing Preparation of Plans and Specifications DATE: October 8, 2008 INTRODUCTION Azure Properties, Inc. is the owner of a building at 1650 Beam Avenue. Azure Properties took legal action in 2000 to determine that the city was responsible for a retaining wall built by Azure Properties to hold their parking lot in place. The wall is failing and the City Council authorized an engineering investigation in June 2005 to determine an approach for replacement or rehabilitation. The report recommended a project be completed in 2007. Legal proceedings and discussions have ensued since that timeframe to determine the ownership and local responsibilities. An agreement will be discussed and reviewed with the City Council as part of an executive session. Authorization to proceed to design is recommended. Background The property at 1650 Beam Avenue is adjacent to Markham Pond. The parking lot for this property is supported by a two-tier timber wall. The parking lot is beginning to sink toward Markham Pond and the wall is showing significant indications of displacement. Due to the possibility of failure, the engineering staff hired a retaining wall expert to analyze the wall. The report was prepared by SEH Engineers. In summary, the report concludes that the wall has failed and likely will completely collapse within the next couple of years. The engineer originally recommended that the wall be replaced in 2006; however, after further discussion in October 2005, a decision was made that there was little risk of wall failure in 2006, so the repairs have been delayed, but are at the point that replacement in 2009 is necessary. An updated review of the wall was conducted in January 2007 to determine the risk factors with waiting for this improvement. Budget Impact The cost for wall construction in 2007 is estimated at $375,000. A project budget of $375,000 is recommended. Funding for this project is proposed from an assessment to the property, Azure Properties in the amount of $56,084.40. The remainder has been budgeted and is available from the EUF Fund. Project Considerations This project is a difficult consideration based upon risk factors. Mr. Ron Farmer of SEH has testified at the 2007 meeting and indicated that the wall has been monitored over the past few years and continues to move. It will fail at some point in time; however the risk factor is increasing with each year. SEH inspected the wall in January 2007 and again early in 2008 and determined that the wall continues to move. It is likely that the wall will fail during a major rainy and wet period, although there is no conclusive determination nor engineering judgment that can predict the actual date. SEH has provided a number of options for replacement ranging in cost from $150,000 to $765,000. Engineering staff and SEH have determined that the most reasonable approach is Option 2A, Partial Excavation and a New Modular Block Wall. This seems to provide the City with the least cost while providing a reasonable amount of risk and longevity for the wall. It is recommended that the design of the project be started at this time in order to determine the best possible approach and to better estimate costs. As design is completed, a more detailed project report will be available and a public hearing will be conducted. Packet Page Number 49 of 130 RECOMMENDATION It is recommended that the City Council approve the attached resolution authorizing preparation of plans and specifications for the Markham Pond Retaining Wall, City Project 05-18, and authorizing a project budget of $375,000 from the 2009 Proceeds. Attachments: 1. Resolution Packet Page Number 50 of 130 . RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS AND ESTABLISHING PROJECT BUDGET WHEREAS, pursuant to authorization of the council adopted June 13th, 2005, a report has been prepared by SEH Engineers, Inc. with reference to the improvement of Markham Pond Retaining Wall, City Project 05-18, and this report was received by the council on April 23, 2007 and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost- effective, and feasible, WHEREAS, the City Engineer has recommended the preparation of plans and specifications in preparation for a full project review of costs and improvement needs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council has determined the need for the improvement of such retaining wall in accordance with Option 2A within the report at an estimated total cost of the improvement of $375,000. 2. The City Engineer is hereby directed to have plans and specifications prepared by a consulting engineer, selected by him from the City?s consultant pool, under his direction. 3. The Finance Director is hereby authorized to establish a project budget of $375,000 with funds from the assessment to the property owner consistent with a development agreement to be prepared by the City Attorney and funds from the Environmental Utility Fund. 4. The City Engineer is hereby directed to report to the City Council on the extent of the improvement upon sufficient completion of the project design and to have a Public Hearing to meet the assessment requirements. Adopted this 13th day of October, 2008. Packet Page Number 51 of 130 Agenda Item L1 AGENDA REPORT TO : Charles Ahl, Acting City Manager FROM: Steve Kummer, Civil Engineer II SUBJECT:Application for a Use Deed, Property East of 2590 Maplewood Drive DATE: October 3, 2008 INTRODUCTION In a letter dated September 16, 2008, city staff was notified by the Ramsey County Property Records and Revenue division of a parcel within the City of Maplewood that was forfeited to the State of Minnesota due to non-payment of real estate taxes. Minnesota State Statutes allows a governing municipality first right-of- refusal for tax-forfeit properties to be conveyed to city ownership for an authorized public use. The council will consider attaining the tax-forfeited parcel located east of 2590 Maplewood Drive as shown in the attached exhibit. BACKGROUND The property under examination is a 2.96-acre parcel east of Maplewood Drive across from the Kline Auto Dealership at 2590 Maplewood Drive. The county explained in the letter that the city could apply for a use deed to attain this parcel for future public purpose. City staff believes that this property should be attained by the city based on the following considerations: Based on aerial photography, current wetland mapping and a field examination, about 80% of o the parcel is low-lying wetland area and contains a small water body with a Class 1 (Maplewood Ordinance) wetland. With the 100-foot buffer requirement, this site would be considered unbuildable. The property?s drainage characteristics are contiguous with Gerten Pond. The Gerten Pond o chain drains through this parcel into a 36-inch pipe that eventually drains into Keller Lake. DISCUSSION The property?s drainage characteristics are critical to the drainage of the Gerten Pond system. As well, the property contains high quality wetlands that should be preserved for open-space purposes. To get a use deed on this parcel the city council must pass a resolution approving the intended use of the property. The council should also be aware that, if the city acquires this use deed, the intended use of the property must be executed within three years or the county could retract the use deed. RECOMMENDATION Adopt the attached resolution requesting that Ramsey County grant the city a use deed for the subject parcel. The granting of this use deed would serve the City of Maplewood?s needs by preserving a drainage way for the Gerten Pond chain and the high-quality wetlands for open space. Attachments: 1. Resolution 2. Memo 3. Location Map s Packet Page Number 52 of 130 Agenda Item L1 Attachment 1 RESOLUTION USE DEED REQUEST WHEREAS, Ramsey County has given the City of Maplewood of the opportunity to attain a use deed on a tax forfeited lot. WHEREAS, this property is located adjacent to Maplewood Drive and across from 2590 Maplewood Drive, legally described as follows: W. H. HOWARD'S GARDEN LOTS EX E 550 FT THAT PART ELY OF ST AS OPENED, LOT 14 . PID# 09 -29-22-11-0056 WHEREAS, the City of Maplewood, has determined that having a use deed on this parcel would serve the city?s best interests by making it available to the city for drainage and open-space preservation purposes, NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council hereby formally requests that Ramsey County grant a use deed to the City of Maplewood for the parcel legally-described herein, by making it available to the city for drainage and open-space preservation purposes. Adopted by the Maplewood City Council on October 13, 2008. 2 Packet Page Number 53 of 130 Agenda Item L1 Attachment 2 Packet Page Number 54 of 130 Agenda Item L1 Attachment 2 Packet Page Number 55 of 130 Agenda Item L1 Attachment 2 Packet Page Number 56 of 130 Agenda Item L1 Attachment 2 Packet Page Number 57 of 130 Agenda Item L1 Attachment 3 Packet Page Number 58 of 130 Agenda Item L1 Attachment 3 Packet Page Number 59 of 130 Agenda Item L 2 AGENDA REPORT TO: City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Discussion of Use of City Council Travel and Training Budget for National League of Cities Conference DATE: October 8, 2008 INTRODUCTION The National League of Cities Conference is in Orlando, Florida on November 11 ? 15, 2008. One of the members of the Council has indicated an interest in attending this conference. Members of the Council have indicated a desire to discuss the expenses of the travel and conference expenses. Background/Budget The 2008 budget for travel and training for the City Council is $2,500. An additional $2,500 is available in the City Manager?s budget for travel and training that is not committed for 2008, since the position has been vacant for the entire year. The cost of registration for the event is between $900 - $1,000. Cost of the air flight to Orlando will also be requested for re-imbursement. The amount is not known at this time. The member indicates that they have arranged for lodging that will not be an expense for the City. Approximately $3,100 of the $5,000 has been spent for travel and training for council members [and to cover Mr. Copeland?s reimbursement for his 2007 travel] to date. The $1,900 amount should be adequate to cover the NLC expense for one member. RECOMMENDATION It is recommended that the City Council discuss the use of the travel and training budget for the member?s trip to the NLC Conference in Orlando. Packet Page Number 60 of 130 L-3 AGENDA NO. AGENDA REPORT TO:City Council FROM:Finance Director RE:APPROVAL OF CLAIMS October 13, 2008 DATE: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $216,350.43Checks #76497 thru # 76538 dated 09/19/08 thru 09/23/08 $71,274.53Disbursements via debits to checking account dated 09/12/08 thru 09/19/08 $812,267.18Checks # 76539 thru # 76587 dated 09/26/08 thru 09/30/08 $364,317.92Disbursements via debits to checking account dated 09/18/08 thru 09/26/08 $961,945.02Checks # 76588 thru # 76655 dated 09/29/08 thru 10/07/08 $589,016.17Disbursements via debits to checking account dated 09/26/08 thru 10/03/08 $3,015,171.25Total Accounts Payable PAYROLL $554,565.20Payroll Checks and Direct Deposits dated 09/19/08 $3,599.12Payroll Deduction check # 1006008 thru # 1006009 dated 09/19/08 $466,033.97Payroll Checks and Direct Deposits dated 10/03/08 $3,580.67Payroll Deduction check # 1006061 thru # 1006062 dated 10/03/08 $1,027,778.96Total Payroll $4,042,950.21GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2903 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments Packet Page Number 61 of 130 Check Register City of Maplewood 09/19/2008 CheckDateVendorDescriptionAmount 7649709/19/200804144MINNESOTA DEPT. OF NATURAL REGISTRATION FEE35.00 7649809/23/200801973ERICKSON OIL PRODUCTS INCCAR WASHES - AUGUST106.50 7649909/23/200803576EUREKA RECYCLINGRECYCLING - SEPTEMBER14,058.12 7650009/23/200800687HUGO'S TREE CARE INCSTORM DAMAGE REMOVAL832.65 09/23/200800687HUGO'S TREE CARE INCSTUMP GRINGING53.38 7650109/23/200801337RAMSEY COUNTY-PROP REC & REVTIF ANNUAL ADMIN EXP2,692.53 7650209/23/200803958MARKESE BENJAMINREIMB FOR UNIFORMS/SHOES 8/16-8/18133.43 7650309/23/200800096BPGASOLINE FOR OUT OF TOWN TRAINING59.49 7650409/23/200800211BRAUN INTERTEC CORP.PROJ 07-24 PROF SRVS THRU 9/51,500.00 09/23/200800211BRAUN INTERTEC CORP.PROJ 07-14 PROF SRVS THRU 9/5113.00 7650509/23/200803486BUBERL BLACK DIRT INCBLACK DIRT FOR SOCCER FIELDS383.40 7650609/23/200800242CWH RESEARCH, INC.LAW ENFORCEMENT EXAMS & SCORING1,846.50 7650709/23/200800384DE LAGE LANDEN FINANCIAL SRVSLEASE ON RICOH MPC2500265.81 7650809/23/200803217DELANEY COMPANY LLCESCROW RELEASE 2413 LINWOOD3,552.23 09/23/200803217DELANEY COMPANY LLCESCROW RELEASE 2409 LINWOOD CT2,569.66 09/23/200803217DELANEY COMPANY LLCESCROW RELEASE 760 STERLING2,548.84 7650909/23/200800420DOWNTOWNER DETAIL CENTERSQUAD CAR CLEANING289.55 7651009/23/200800003ESCROW REFUNDR RENNER ESCROW RELEASE300.00 7651109/23/200800499DANIEL FAUSTCONSULTING - WEEK ENDING 9/122,040.00 7651209/23/200800500FEDEXBIKE PATROL HANDOUTS-POLICE 88.20 7651309/23/200802396SHANN FINWALLREIMB FOR TUITION/BOOK 7/9 - 8/271,375.50 7651409/23/200800531FRA-DOR INC.BLACK DIRT FOR SOCCER FIELDS-1,448.40 7651509/23/200800543GE CAPITALLEASE ON RICOH MP1100897.77 7651609/23/200804129THE HB GROUP, LLCPAINT OFFICES/HALLWAY PW & CITY 4,865.00 7651709/23/200802782INFRATECH TECHNOLOGIES INCPROJ 07-24 TELEVISING390.00 7651809/23/200804078JENNIFER KOHLMANPHOTOGRAPHER FOR BANQUET ROOM20.00 7651909/23/200800827L M C I TWORK COMP PREMIUM 2ND 70,660.50 09/23/200800827L M C I TGENERAL LIAB INSUNRANCE 2ND 66,766.00 7652009/23/200800393DEPT OF LABOR & INDUSTRYMONTHLY SURTAX - AUGUST 47971230352,656.50 7652109/23/200800850LASER LABS INCREPLACE BROKEN WINDOW TINT METER58.00 7652209/23/200800936MAPLEWOOD HISTORICAL SOCIETYPART PMT NEW WING/DOORS/FLOOR 4,772.83 09/23/200800936MAPLEWOOD HISTORICAL SOCIETYPART PMT NEW WING/FLOOR 28C62171,655.82 7652309/23/200800982METRO FIRE INCHIP BOOTS-POND & WEIR STATION 198.02 7652409/23/200800986METROPOLITAN COUNCILMONTHLY SAC - AUGUST10,840.50 7652509/23/200803270MICHAEL A. MILLER/ISNADULT SOFTBALL UMPIRES 8/25-9/163,650.50 7652609/23/200801175CITY OF NORTH ST PAULMONTHLY UTILITIES3,184.71 7652709/23/200800001ONE TIME VENDORREFUND N DEMIKE CANCELLED 249.21 7652809/23/200800001ONE TIME VENDORA SMOOT-GENTRY SEPT RECYCLING 50.00 7652909/23/200800001ONE TIME VENDORREFUND J HAMLIN - HP BENEFIT20.00 7653009/23/200801311PERADELINQUENCY FOR PMT 8/22 P/R90.09 7653109/23/200804112PROFESSIONAL WIRELESS COMMREMOVE TWO-WAY RADIO ANTENNA568.58 7653209/23/200801359REGAL AUTO WASH DETAIL XXCAR WASH FEE - AUGUST103.46 7653309/23/200801398MICHAEL RYANRETIRED OFFICER IN COURT CN81005328165.06 7653409/23/200801836CITY OF ST PAULWATER USAGE FOR SWEEPING149.82 7653509/23/200803826STERNBERG LIGHTING, INCPARTS FOR REPAIR STREET LIGHTING1,666.00 7653609/23/200801574T.A. SCHIFSKY & SONS, INCPROJ 07-25 RIVER ROCK FOR RAIN 974.42 09/23/200801574T.A. SCHIFSKY & SONS, INCVARIOUS BITUMINOUS MATERIALS752.32 7653709/23/200802464US BANKPAYING AGENT FEES3,750.01 7653809/23/200804138ZEROREZCLEAN BATHROOM TILE IN PD HALLS903.12 216,350.43 42Checks in this report. Packet Page Number 62 of 130 CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 09/12/0809/15/08MonMN State TreasurerDrivers License/Deputy Registrar(city clrk)17,481.35 09/12/0809/15/08MN Dept of Natural ResourcesDNR electronic licenses400.00 09/15/0809/16/08TuesMN State TreasurerDrivers License/Deputy Registrar(city clrk)4,275.22 09/15/0809/17/08WedMN State TreasurerDrivers License/Deputy Registrar(city clrk)15,958.25 09/15/0809/17/08MN State TreasurerDrivers License/Deputy Registrar(city clrk)11,498.99 09/17/0809/18/08ThursMN State TreasurerDrivers License/Deputy Registrar(city clrk)11,396.50 09/18/0809/19/08FriMN State TreasurerDrivers License/Deputy Registrar(city clrk)10,264.22 TOTAL *Detailed listing of VISA purchases is attached. 71,274.53 Packet Page Number 63 of 130 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK DATEEMPLOYEE NAMEAMOUNT CHECK # 09/19/08HJELLE, ERIK416.42 09/19/08JUENEMANN, KATHLEEN416.42 09/19/08NEPHEW, JOHN416.42 09/19/08ROSSBACH, WILLIAM416.42 09/19/08BURLINGAME, SARAH968.63 09/19/08CHRISTENSON, SCOTT1,967.69 09/19/08FARR, LARRY2,467.88 09/19/08JAHN, DAVID1,761.70 09/19/08MORIN, TROY110.50 09/19/08ARNOLD, AJLA1,364.00 09/19/08RAMEAUX, THERESE3,376.92 09/19/08FORMANEK, KAREN1,637.17 09/19/08MITTET, ROBERT3,468.22 09/19/08ANDERSON, CAROLE2,214.29 09/19/08COLLINS, CAROL2,160.00 09/19/08DEBILZAN, JUDY1,138.04 09/19/08JACKSON, MARY2,129.96 09/19/08KELSEY, CONNIE2,422.56 09/19/08CAREY, HEIDI2,309.35 09/19/08GUILFOILE, KAREN3,468.22 09/19/08KROLL, LISA2,047.68 09/19/08MORSON, JOHN298.56 09/19/08PENN, CHRISTINE690.00 09/19/08SCHMIDT, DEBORAH2,574.41 09/19/08SPANGLER, EDNA1,221.93 09/19/08CORTESI, LUANNE836.24 09/19/08JAGOE, CAROL2,006.01 09/19/08KELLY, LISA1,388.84 09/19/08LARSON, MICHELLE1,085.03 09/19/08MECHELKE, SHERRIE1,082.10 09/19/08MOY, PAMELA1,155.76 09/19/08OSTER, ANDREA1,781.20 09/19/08WEAVER, KRISTINE1,883.93 09/19/08CORCORAN, THERESA1,776.55 09/19/08PALANK, MARY1,778.86 09/19/08POWELL, PHILIP2,800.78 09/19/08SVENDSEN, JOANNE2,009.75 09/19/08THOMALLA, DAVID4,699.27 09/19/08YOUNG, TAMELA1,776.55 09/19/08ABEL, CLINT2,737.80 09/19/08ALDRIDGE, MARK4,350.96 09/19/08BAKKE, LONN2,945.49 09/19/08BARTZ, PAUL5,464.62 09/19/08BELDE, STANLEY2,950.90 Packet Page Number 64 of 130 09/19/08BENJAMIN, MARKESE3,207.43 09/19/08BIERDEMAN, BRIAN4,617.23 09/19/08BOHL, JOHN3,134.76 09/19/08BUSACK, DANIEL3,270.97 09/19/08COFFEY, KEVIN4,278.59 09/19/08CROTTY, KERRY4,566.53 09/19/08DEMULLING, JOSEPH2,745.12 09/19/08DOBLAR, RICHARD5,431.33 09/19/08FRITZE, DEREK3,488.33 09/19/08GABRIEL, ANTHONY4,562.36 09/19/08HAWKINSON JR, TIMOTHY3,040.53 09/19/08HEINZ, STEPHEN4,305.55 09/19/08HER, PHENG1,775.17 09/19/08HIEBERT, STEVEN4,740.03 09/19/08JOHNSON, KEVIN5,977.24 09/19/08KALKA, THOMAS798.28 09/19/08KARIS, FLINT3,831.03 09/19/08KONG, TOMMY5,536.78 09/19/08KREKELER, NICHOLAS693.08 09/19/08KROLL, BRETT2,591.58 09/19/08KVAM, DAVID3,864.56 09/19/08LANGNER, TODD2,532.93 09/19/08LARSON, DANIEL2,897.28 09/19/08LU, JOHNNIE5,125.65 09/19/08MARINO, JASON2,784.54 09/19/08MARTIN, JERROLD4,889.52 09/19/08MCCARTY, GLEN3,114.00 09/19/08METRY, ALESIA5,003.63 09/19/08NYE, MICHAEL3,994.86 09/19/08OLSON, JULIE2,629.29 09/19/08PALMA, STEVEN3,232.33 09/19/08RABBETT, KEVIN3,864.56 09/19/08RHUDE, MATTHEW2,506.28 09/19/08SHORTREED, MICHAEL3,768.98 09/19/08STEFFEN, SCOTT6,159.54 09/19/08STEINER, JOSEPH4,024.18 09/19/08SYPNIEWSKI, WILLIAM4,006.17 09/19/08SZCZEPANSKI, THOMAS4,180.45 09/19/08TRAN, JOSEPH5,062.59 09/19/08WENZEL, JAY5,223.41 09/19/08XIONG, KAO2,592.15 09/19/08BERGERON, JOSEPH5,653.61 09/19/08DUGAS, MICHAEL5,007.16 09/19/08ERICKSON, VIRGINIA5,787.21 09/19/08FLOR, TIMOTHY7,167.69 09/19/08FRASER, JOHN3,066.98 09/19/08LANGNER, SCOTT2,786.54 09/19/08THEISEN, PAUL2,914.88 09/19/08THIENES, PAUL6,271.67 09/19/08BAUMAN, ANDREW2,269.57 09/19/08DAWSON, RICHARD3,526.20 09/19/08DOLLERSCHELL, ROBERT293.39 09/19/08EVERSON, PAUL3,236.59 09/19/08FOSSUM, ANDREW2,677.07 Packet Page Number 65 of 130 09/19/08HALWEG, JODI3,016.93 09/19/08JUNGMANN, BERNARD3,037.77 09/19/08NOVAK, JEROME3,102.79 09/19/08OLSON, JAMES2,329.21 09/19/08PERBIX, CHARLES2,502.04 09/19/08PETERSON, ROBERT3,082.18 09/19/08RICHARDSON, ANDREA2,269.57 09/19/08SEDLACEK, JEFFREY2,499.34 09/19/08STREFF, MICHAEL2,631.19 09/19/08SVENDSEN, RONALD3,383.90 09/19/08GERVAIS-JR, CLARENCE3,342.04 09/19/08LUKIN, STEVEN4,260.90 09/19/08ZWIEG, SUSAN2,147.22 09/19/08AHL, R. CHARLES5,253.00 09/19/08ENGSTROM, SHURENE438.75 09/19/08FINWALL, SHANN2,820.55 09/19/08KNUTSON, LOIS1,796.55 09/19/08KONEWKO, DUWAYNE3,963.44 09/19/08NIVEN, AMY1,332.42 09/19/08PASSI, CRYSTAL442.50 09/19/08PRIEFER, WILLIAM3,319.32 09/19/08BRINK, TROY1,967.75 09/19/08BUCKLEY, BRENT1,657.35 09/19/08DEBILZAN, THOMAS2,006.15 09/19/08EDGE, DOUGLAS2,006.15 09/19/08HAMRE, MILES924.00 09/19/08JONES, DONALD2,014.15 09/19/08MEISSNER, BRENT1,579.75 09/19/08MEYER, GERALD2,086.59 09/19/08NAGEL, BRYAN3,015.02 09/19/08OSWALD, ERICK2,206.77 09/19/08RUNNING, ROBERT2,118.95 09/19/08TEVLIN, TODD2,014.15 09/19/08BURLINGAME, NATHAN1,710.97 09/19/08DUCHARME, JOHN2,292.13 09/19/08ENGSTROM, ANDREW2,108.55 09/19/08GAYNOR, VIRGINIA2,182.97 09/19/08JACOBSON, SCOTT2,437.25 09/19/08JAROSCH, JONATHAN2,396.77 09/19/08JOHNSON, TRENT627.00 09/19/08KREGER, JASON1,876.13 09/19/08KUMMER, STEVEN2,727.00 09/19/08LINDBLOM, RANDAL2,749.45 09/19/08LOVE, STEVEN2,599.02 09/19/08O'CONNOR, DONOVAN103.70 09/19/08THOMPSON, MICHAEL3,094.17 09/19/08ZIEMAN, SCOTT85.80 09/19/08EDSON, DAVID2,048.84 09/19/08HINNENKAMP, GARY2,326.09 09/19/08MARUSKA, MARK3,000.18 09/19/08NAUGHTON, JOHN2,006.15 09/19/08NORDQUIST, RICHARD2,006.15 09/19/08NOVAK, MICHAEL2,006.15 Packet Page Number 66 of 130 09/19/08SCHINDELDECKER, JAMES2,008.46 09/19/08BIESANZ, OAKLEY1,854.61 09/19/08DEAVER, CHARLES685.09 09/19/08GERNES, CAROLE732.00 09/19/08HAYMAN, JANET1,262.24 09/19/08HUTCHINSON, ANN2,472.00 09/19/08SOUTTER, CHRISTINE224.94 09/19/08WACHAL, KAREN809.57 09/19/08FRY, PATRICIA1,844.46 09/19/08HALL, KATHLEEN54.00 09/19/08SINDT, ANDREA2,132.31 09/19/08THOMPSON, DEBRA775.51 09/19/08EKSTRAND, THOMAS3,600.06 09/19/08BRASH, JASON1,715.75 09/19/08CARVER, NICHOLAS3,027.38 09/19/08FISHER, DAVID3,938.72 09/19/08RICE, MICHAEL2,414.96 09/19/08SWAN, DAVID2,486.15 09/19/08WELLENS, MOLLY1,409.69 09/19/08JOHNSON, GENE1,440.00 09/19/08JANASZAK, MEGHAN618.75 09/19/08KOHLMAN, JENNIFER36.00 09/19/08ROBBINS, AUDRA2,439.86 09/19/08SCHALLER, SCOTT30.75 09/19/08SHERRILL, CAITLIN290.13 09/19/08TAUBMAN, DOUGLAS3,115.54 09/19/08TAYLOR, JAMES2,007.26 09/19/08GERMAIN, DAVID2,015.39 09/19/08HAAG, MARK2,055.15 09/19/08NADEAU, EDWARD3,384.17 09/19/08SCHULTZ, SCOTT2,373.65 09/19/08ANZALDI, MANDY888.30 09/19/08BERGLUND, DANIEL333.88 09/19/08BRENEMAN, NEIL1,741.12 09/19/08CRAWFORD - JR, RAYMOND780.75 09/19/08DICKS, JOHN295.13 09/19/08EVANS, CHRISTINE1,080.05 09/19/08FABIO-SHANLEY, MICHAEL247.00 09/19/08GLASS, JEAN1,982.54 09/19/08GROPPOLI, LINDA420.00 09/19/08HANSEN, LORI2,490.13 09/19/08HER, CHONG345.00 09/19/08HER, PETER222.00 09/19/08HIX, MELINDA132.00 09/19/08HOFMEISTER, MARY920.11 09/19/08NAGEL, BROOKE363.00 09/19/08PELOQUIN, PENNYE477.25 09/19/08SCHOENECKER, LEIGH419.25 09/19/08STAPLES, PAULINE3,212.78 09/19/08VANG, KAY214.00 09/19/08VANG, TIM240.00 09/19/08AICHELE, MEGAN81.00 09/19/08BAUDE, SARAH119.00 09/19/08BEAVER, MARK20.00 Packet Page Number 67 of 130 09/19/08BEITLER, JULIE119.00 09/19/08BENJAMIN, AYLA20.85 09/19/08BRUSOE, AMY61.65 09/19/08BRUSOE, CRISTINA160.96 09/19/08DEMPSEY, BETH85.75 09/19/08DEVRIENDT, KARA50.00 09/19/08DUNN, RYAN966.87 09/19/08ERICKSON-CLARK, CAROL23.75 09/19/08FLACKEY, MAUREEN21.00 09/19/08FONTAINE, KIM791.21 09/19/08GIEL, NICOLE85.00 09/19/08GRUENHAGEN, LINDA226.35 09/19/08HOLMBERG, LADONNA264.00 09/19/08HORWATH, RONALD2,439.86 09/19/08JASKEN, NICHOLAS204.00 09/19/08JOHNSON, JAMES129.76 09/19/08JOSSART, ANGELA17.00 09/19/08JOYER, JENNA82.20 09/19/08KOGLER, RYAN75.25 09/19/08KRONHOLM, KATHRYN547.22 09/19/08KURZHAL, ALISON67.50 09/19/08LAMEYER, ZACHARY57.80 09/19/08MCCANN, NATALIE114.00 09/19/08MCCARTHY, ERICA47.25 09/19/08MILLER, SARA18.00 09/19/08OBRIEN, JULIE44.00 09/19/08OLSON, SANDRA213.50 09/19/08PROESCH, ANDY542.49 09/19/08RHODY, DIANE202.00 09/19/08RICHTER, DANIEL88.75 09/19/08RICHTER, NANCY1,239.51 09/19/08RONNING, ISAIAH21.00 09/19/08SCHAEFER, NATALIE49.00 09/19/08SCHREIER, ROSEMARIE119.00 09/19/08SCHUNEMAN, GREGORY77.06 09/19/08SKUNES, KELLY111.37 09/19/08SMITH, ANN227.30 09/19/08TUPY, ELIANA34.00 09/19/08TUPY, HEIDE212.00 09/19/08TUPY, MARCUS264.60 09/19/08WARNER, CAROLYN427.55 09/19/08WEDES, CARYL73.50 09/19/08WICKNER, KRISTY151.88 09/19/08WOLFGRAM, MARY25.38 09/19/08WOLFGRAM, TERESA60.75 09/19/08WOODMAN, ALICE115.00 09/19/08YOUNCE, BLAISE73.50 09/19/08ZALK, IDA111.83 09/19/08BOSLEY, CAROL333.35 09/19/08FITZENBERGER, VALERIE244.00 09/19/08GIERNET, ASHLEY20.00 09/19/08HER, SHILLAME57.00 09/19/08HOLMGREN, STEPHANIE112.00 Packet Page Number 68 of 130 09/19/08LANGER, CHELSEA16.25 09/19/08SATTLER, MELINDA12.00 09/19/08BEHAN, JAMES1,840.79 09/19/08DOUGLASS, TOM1,240.12 09/19/08GROPPOLI, JOE297.00 09/19/08PATTERSON, ALBERT1,264.44 09/19/08PRINS, KELLY1,162.62 09/19/08REILLY, MICHAEL1,807.75 09/19/08AICHELE, CRAIG2,081.67 09/19/08PRIEM, STEVEN2,256.55 09/19/08WOEHRLE, MATTHEW1,922.15 09/19/08BERGO, CHAD2,499.19 09/19/08FOWLDS, MYCHAL2,996.06 09/19/08FRANZEN, NICHOLAS2,329.55 1005790 09/19/08HANSEN, JOHN300.00 1005791 09/19/08HART, NATHAN157.50 1005792 09/19/08LONGRIE, DIANA473.15 1005793 09/19/08DEFLORIN, ROXANNE1,080.00 1005794 09/19/08THOMFORDE, FAITH489.75 1005795 09/19/08AHRENS, FRANCES159.56 1005796 09/19/08ANDERSON, CHRISTINA101.75 1005797 09/19/08ANDERSON, CYNTHIA120.25 1005798 09/19/08ANDERSON, ELSIE240.00 1005799 09/19/08ANDERSON, SUZANNE237.00 1005800 09/19/08ANDERSON, VIVIAN154.94 1005801 09/19/08ANSARI, AHSANUDDIN154.94 1005802 09/19/08ARNOLD, CAROLE69.38 1005803 09/19/08BARRETT, MARLIS157.25 1005804 09/19/08BARTELT, JOAN138.75 1005805 09/19/08BEDOR, DAVID152.63 1005806 09/19/08BELLAND, JAIME157.25 1005807 09/19/08BERG, HELEN55.50 1005808 09/19/08BERRY, ROBERT152.63 1005809 09/19/08BORTZ, ALBERT138.75 1005810 09/19/08BORTZ, JEANNE199.50 1005811 09/19/08BOYD, MARY258.00 1005812 09/19/08BREIDENSTEIN, ANNA157.25 1005813 09/19/08BUNDE, JENNETTE152.63 1005814 09/19/08BUNKOWSKE, BERNICE154.94 1005815 09/19/08CAHANES, LUCILLE202.13 1005816 09/19/08CARBONE, JOYCE222.00 1005817 09/19/08CARLE, JEANETTE444.00 1005818 09/19/08CARR, ROBERT87.88 1005819 09/19/08CLELAND, ANN157.25 1005820 09/19/08COHN-MADSON, DEBRA138.75 1005821 09/19/08CONNELLY, THOMAS148.00 1005822 09/19/08CONNOLLY, COLLEEN18.50 1005823 09/19/08D'ARCIO, INDIA55.50 1005824 09/19/08DANSDILL, JOANNE92.50 1005825 09/19/08DAVIDSON, MARIANNE18.50 1005826 09/19/08DEEG, EDWARD181.13 1005827 09/19/08DEZELAR, PHILIP157.25 1005828 09/19/08DICKS, JUDY92.50 1005829 09/19/08DICKSON, HELEN157.25 Packet Page Number 69 of 130 1005830 09/19/08DROEGER, DIANE240.00 1005831 09/19/08DUCHARME, FRED210.00 1005832 09/19/08DUELLMAN, AUDREY240.00 1005833 09/19/08EICKHOFF, CAROLYN147.00 1005834 09/19/08ERICKSON, ELIZABETH246.00 1005835 09/19/08FELD, ROBYN87.88 1005836 09/19/08FISCHER, LORRAINE276.00 1005837 09/19/08FISCHER, MARY210.00 1005838 09/19/08FISCHER, PETER164.19 1005839 09/19/08FITZGERALD, DELORES152.63 1005840 09/19/08FOSBURGH, ANNE231.00 1005841 09/19/08FRANCIS, GRETCHEN152.63 1005842 09/19/08FRANCIS, ROBERT157.25 1005843 09/19/08FRANSSEN, MARYANN157.25 1005844 09/19/08FRANZEN, JAMES152.63 1005845 09/19/08FREER, MARY JO138.75 1005846 09/19/08FRIEDLEIN, CHARLENE87.88 1005847FRIEDLEIN, 09/19/0892.50 1005848 09/19/08GEBAUER, MARILYN18.50 1005849 09/19/08GIERZAK, CLARICE138.75 1005850 09/19/08GIMBLE, MURIEL115.63 1005851 09/19/08GOLASKI, DIANE288.00 1005852 09/19/08GUDKNECHT, JAMIE159.56 1005853 09/19/08GUNN, JACLYNN157.25 1005854 09/19/08GUTHRIE, ROSALIE152.63 1005855 09/19/08HART, BARBARA115.63 1005856 09/19/08HEININGER, GORDON92.50 1005857 09/19/08HERBER, DARLENE124.88 1005858 09/19/08HESS, HARLAND92.50 1005859 09/19/08HILLIARD, BARBARA157.25 1005860 09/19/08HINES, CONSTANCE87.88 1005861 09/19/08HOGAN, ANNA111.00 1005862 09/19/08HOLZEMER, MARY131.25 1005863 09/19/08HORTON, SHIRLEE152.63 1005864 09/19/08HULET, JEANETTE157.25 1005865 09/19/08HUNTOON, LYNN64.75 1005866 09/19/08IVERSEN, MILDRED157.25 1005867 09/19/08IVERSEN, THOMAS87.88 1005868 09/19/08JEFFERSON, GWENDOLYN157.25 1005869 09/19/08JOHANNESSEN, JUDITH189.00 1005870 09/19/08JOHNSON, BARBARA152.63 1005871 09/19/08JOHNSON, MARY87.88 1005872 09/19/08JOHNSON, WARREN157.25 1005873 09/19/08JONES, SHIRLEY154.94 1005874 09/19/08JURMU, JOYCE159.56 1005875 09/19/08KIRCHOFF, HAROLD92.50 1005876 09/19/08KNAUSS, CAROL157.25 1005877 09/19/08KOCH, ROSEMARY157.25 1005878 09/19/08KOHUTH, JULIE134.13 1005879 09/19/08KOLASA, JOAN157.25 1005880 09/19/08KRAMER, DENNIS152.63 1005881 09/19/08KRAMER, PATRICIA143.38 1005882 09/19/08KREKELBERG, MONA212.63 Packet Page Number 70 of 130 1005883 09/19/08LACKNER, MARVELLA157.25 1005884 09/19/08LALLY, RITA154.94 1005885 09/19/08LAMPE, CHARLOTTE138.75 1005886 09/19/08LARSON, ANITA199.50 1005887 09/19/08LAUREN, LORRAINE161.88 1005888 09/19/08LAWRENCE, DONNA152.63 1005889 09/19/08LEITER, BARBARA74.00 1005890 09/19/08LEO, ANN111.00 1005891 09/19/08LEO, PATRICIA64.75 1005892 09/19/08LEONARD, CLAUDETTE157.25 1005893 09/19/08LINCOWSKI, STEVEN152.63 1005894 09/19/08LINCOWSKI, VIOLA138.75 1005895 09/19/08LOCKWOOD, JACQUELINE157.25 1005896 09/19/08LODGE, AUDREY157.25 1005897 09/19/08LOFGREN, DELORES157.25 1005898 09/19/08LOFGREN, RICHARD194.25 1005899 09/19/08LOWE-ADAMS, SHARI85.56 1005900 09/19/08LUTTRELL, SHIRLEY252.00 1005901 09/19/08MAHOWALD, VALERIE18.50 1005902 09/19/08MAHRE, CAROL396.00 1005903 09/19/08MAHRE, GERALDINE264.00 1005904 09/19/08MANTHEY, JOHN228.00 1005905 09/19/08MARSH, DELORES138.75 1005906 09/19/08MASKREY, THOMAS120.25 1005907 09/19/08MAUSTON, SHELIA159.56 1005908 09/19/08MCCAULEY, JUDITH157.25 1005909 09/19/08MEALEY, GEORGIA129.50 1005910 09/19/08MECHELKE, GERALDINE157.25 1005911 09/19/08MECHELKE, MARYLOU157.25 1005912 09/19/08MEYER, JACQUELINE83.25 1005913 09/19/08MISGEN, JOAN157.25 1005914 09/19/08MOSSONG, BETTY159.56 1005915 09/19/08MUDEK, DOLORES85.56 1005916 09/19/08MUDEK, LEO92.50 1005917 09/19/08MURASKI, GERALDINE92.50 1005918 09/19/08MYSTER, THOMAS18.50 1005919 09/19/08NEWCOMB, WINIFRED64.75 1005920 09/19/08NIETERS, LOUISE210.00 1005921 09/19/08NORBERG, ANN78.63 1005922 09/19/08O'BRIEN, DANIEL157.25 1005923 09/19/08OLSON, ANITA152.63 1005924 09/19/08OLSON, LOIS18.50 1005925 09/19/08OLSON, NORMAN120.25 1005926 09/19/08PADDOCK, KENNETH189.00 1005927 09/19/08PARENT, DIAN157.25 1005928 09/19/08PEHL, DAVID138.75 1005929 09/19/08PEITZMAN, LLOYD157.25 1005930 09/19/08REMPEL, LOVELLA152.63 1005931 09/19/08ROHRBACH, CHARLES111.00 1005932 09/19/08ROHRBACH, ELAINE92.50 1005933 09/19/08ROLLER, CAROLYN159.56 1005934 09/19/08RONHOLM, MARY152.63 1005935 09/19/08RUDEEN, ELAINE161.88 1005936 09/19/08SANDBERG, JANET106.38 Packet Page Number 71 of 130 1005937 09/19/08SATRIANO, PAULINE152.63 1005938 09/19/08SAUER, ELMER159.56 1005939 09/19/08SAUER, KATHLEEN157.25 1005940 09/19/08SCHEUNEMANN, MARJORIE152.63 1005941 09/19/08SCHLUENDER, CYNTHIA18.50 1005942 09/19/08SCHNEIDER, MARY154.94 1005943 09/19/08SCHOENECKER, SANDRA87.88 1005944 09/19/08SCHROEPFER, HARRIET157.25 1005945 09/19/08SCHULTZ, LOUISE157.25 1005946 09/19/08SHANKAR, ANANTH60.13 1005947 09/19/08SPANGLER, ROBERT154.94 1005948 09/19/08SPEAR, MICHELE18.50 1005949 09/19/08SPIES, LOUIS159.56 1005950 09/19/08STAFKI, TIM216.00 1005951 09/19/08STENSON, KAREN152.63 1005952 09/19/08STEVENS, SANDRA159.56 1005953 09/19/08STORM, MARY152.63 1005954 09/19/08STRUNK, AMYE18.50 1005955 09/19/08SWANSON, INGRID74.00 1005956 09/19/08TAYLOR, LORRAINE178.50 1005957 09/19/08TAYLOR, RITA18.50 1005958 09/19/08TILLMAN, LEILA152.63 1005959 09/19/08TOLBERT, D-FRANKLIN157.25 1005960 09/19/08TRIPPLER, DALE210.00 1005961 09/19/08URBANSKI, CAROLYN157.25 1005962 09/19/08URBANSKI, HOLLY249.00 1005963 09/19/08URBANSKI, MICHELLE157.25 1005964 09/19/08URBANSKI, WILLIAM18.50 1005965 09/19/08VAN BLARICOM, BEULAH220.50 1005966 09/19/08VANEK, MARY101.75 1005967 09/19/08VATNE, MARY157.25 1005968 09/19/08VOLKMAN, PHYLLIS152.63 1005969 09/19/08WANDERSEE, GENE92.50 1005970 09/19/08WASMUNDT, GAYLE166.50 1005971 09/19/08WELDY, SUSAN18.50 1005972 09/19/08WHITCOMB, LARRY129.50 1005973 09/19/08WILLY, JOHN204.75 1005974 09/19/08WITSCHEN, DELORES157.25 1005975 09/19/08YORKOVICH, CINDY152.63 1005976 09/19/08ZACHO, KAREN111.00 1005977 09/19/08WELCHLIN, CABOT4,468.18 1005978 09/19/08MARTIN, MICHAEL1,115.61 1005979 09/19/08KING, KYLE16.00 1005980 09/19/08KING, TYLER15.00 1005981 09/19/08LINDA, KELLIE173.25 1005982 09/19/08MILTON, SCOTT23.00 1005983 09/19/08MILTON, TIMOTHY15.00 1005984 09/19/08ADAMS, DAVID1,460.80 1005985 09/19/08VUE, LOR PAO229.65 1005986 09/19/08BUESING, DYLAN73.50 1005987 09/19/08FENGER, JUSTIN207.05 1005988 09/19/08GRANT, MELISSA310.39 1005989 09/19/08HANSON, MATTHEW24.00 Packet Page Number 72 of 130 1005990 09/19/08MATESKI, WAYNE56.00 1005991 09/19/08MCLAURIN, CHRISTOPHER235.07 1005992 09/19/08NWANOKWALE, MORDY92.79 1005993 09/19/08OLSON, SHELBY18.00 1005994 09/19/08PIEPER, THEODORE75.00 1005995 09/19/08ROGNESS, TRYGGVE59.22 1005996 09/19/08ROSTRON, ROBERT195.76 1005997 09/19/08SAUCERMAN, MICHAEL166.75 1005998 09/19/08SCHAEFER, JAMES76.13 1005999 09/19/08SCHMIDT, JOHN45.83 1006000 09/19/08ARKSEY, EMILY16.25 1006001 09/19/08ZAGER, LINNEA40.25 1006002 09/19/08BOWMAN, MATTHEW305.00 1006003 09/19/08KOELNDORFER, JAMILYN43.50 1006004 09/19/08OLSON, KAYLA166.75 1006005 09/19/08SCHULZE, KEVIN279.00 1006006 09/19/08STEFFEN, MICHAEL14.00 1006007 09/19/08VALERIO, TARA232.00 TOTAL 554,565.20 Packet Page Number 73 of 130 Trans DatePosting DateMerchant NameTrans AmountName 09/08/200809/10/2008ANDON BALLOONS INC -$26.69MANDY ANZALDI 09/09/200809/10/2008AMAZON.COM$14.97MANDY ANZALDI 08/15/200809/09/2008NUCO2$81.35JIM BEHAN 08/27/200809/09/2008NUCO2$92.30JIM BEHAN 08/30/200809/01/2008LIFE FITNESS$30.08JIM BEHAN 09/01/200809/09/2008NUCO2$62.39JIM BEHAN 09/02/200809/04/2008THERMO DYNE INC$389.00JIM BEHAN 09/04/200809/08/2008THERMO DYNE INC$389.00JIM BEHAN 09/04/200809/08/2008BLOOMINGTON SECURIT$39.87JIM BEHAN 09/04/200809/08/2008LIFE FITNESS$10.92JIM BEHAN 09/04/200809/09/2008NUCO2$31.90JIM BEHAN 09/05/200809/08/2008DALCO ENTERPRISES, INC$160.13JIM BEHAN 09/09/200809/11/2008THERMO DYNE INC($389.00)JIM BEHAN 09/10/200809/12/2008A.P.I. SUPPLY INC$213.51JIM BEHAN 09/02/200809/04/2008SOFTWARE HOUSE INTL$154.43CHAD BERGO 09/04/200809/05/2008TUFF CASES$59.95CHAD BERGO 09/08/200809/10/2008SOFTWARE HOUSE INTL$22.37CHAD BERGO 09/10/200809/12/2008OFFICE DEPOT #1090$817.06CHAD BERGO 09/10/200809/12/2008CELLPHONEMALL.NET$25.85CHAD BERGO 09/02/200809/03/2008MENARDS 3017 WEST ST PAUL$29.70OAKLEY BIESANZ 09/03/200809/04/2008TARGET 00000687$36.44OAKLEY BIESANZ 09/10/200809/11/2008INTERNATIONAL ASSOCIAT$190.00RON BOURQUIN 09/04/200809/05/2008HENRIKSEN ACE HARDWARE$12.27NEIL BRENEMAN 09/05/200809/08/2008ALL STAR HEALTH.COM$365.50NEIL BRENEMAN 09/04/200809/05/2008MENARDS 3059$40.14TROY BRINK 09/04/200809/08/2008MIDC ENTERPRISES$230.42TROY BRINK 09/10/200809/12/2008THE HOME DEPOT 2801$31.99NATHAN BURLINGAME 08/29/200809/01/2008DEX EAST-LOCKBOX$37.00HEIDI CAREY 09/02/200809/04/2008MICHAELS #2744$20.68HEIDI CAREY 09/02/200809/04/2008INNOVATIVE COLOR PRINTING$134.47HEIDI CAREY 09/05/200809/08/2008THE UPS STORE #2171$11.19HEIDI CAREY 09/05/200809/08/2008ISTOCK *INTERNATIONAL$150.00HEIDI CAREY 09/05/200809/08/2008INNOVATIVE COLOR PRINTING$50.80HEIDI CAREY 09/10/200809/12/2008INNOVATIVE COLOR PRINTING$50.80HEIDI CAREY 09/02/200809/04/2008THE HOME DEPOT 2801($16.57)SCOTT CHRISTENSON 09/02/200809/04/2008THE HOME DEPOT 2801$19.80SCOTT CHRISTENSON 09/04/200809/08/2008VIKING ELEC-CREDIT DEPT.$50.67SCOTT CHRISTENSON 09/04/200809/08/2008VIKING ELEC-CREDIT DEPT.$118.85SCOTT CHRISTENSON 09/10/200809/12/2008VIKING ELEC-CREDIT DEPT.$220.71SCOTT CHRISTENSON 09/05/200809/08/2008GRUBER'S POWER EQUIPME$38.61CHARLES DEAVER 09/09/200809/10/2008G & K SERVICES 006$44.42CHARLES DEAVER 09/09/200809/10/2008MENARDS 3022$16.15CHARLES DEAVER 09/09/200809/11/2008MILLS FLEET FARM #27$93.93CHARLES DEAVER 09/09/200809/10/2008HEJNY RENTAL$106.48THOMAS DEBILZAN 09/09/200809/11/2008THE HOME DEPOT 2801$28.44THOMAS DEBILZAN 09/10/200809/11/2008WINNICK SUPPLY$127.04THOMAS DEBILZAN 09/05/200809/08/2008THE HOME DEPOT 2801$26.82DOUG EDGE 09/02/200809/03/2008MENARDS 3059$28.79DAVE EDSON 08/28/200809/01/2008WW GRAINGER 499$110.80LARRY FARR 08/29/200809/01/2008RADIOSHACK COR00161455$50.73LARRY FARR 09/03/200809/05/2008ACME ELECTRONICS CENTER I$628.15LARRY FARR Packet Page Number 74 of 130 09/05/200809/08/2008AMERICAN FLAGPOLE & FLAG$378.20LARRY FARR 09/05/200809/08/2008AMERICAN MESSAGING$38.68LARRY FARR 09/07/200809/08/2008TARGET 00021352$42.68LARRY FARR 09/07/200809/08/2008WMS*WASTE MGMT WMEZPAY$518.37LARRY FARR 09/07/200809/08/2008WMS*WASTE MGMT WMEZPAY$384.07LARRY FARR 09/07/200809/08/2008WMS*WASTE MGMT WMEZPAY$1,057.84LARRY FARR 09/09/200809/10/2008G & K SERVICES 006$722.60LARRY FARR 09/09/200809/10/2008G & K SERVICES 006$333.10LARRY FARR 09/10/200809/11/2008SHERWIN WILLIAMS #3127$21.54LARRY FARR 09/10/200809/12/2008THE HOME DEPOT 2801$29.11LARRY FARR 09/05/200809/08/2008SPRINT RETAIL #714$54.50DAVID FISHER 08/28/200809/01/2008ADVANCED GRAPHIC SYSTEMS$253.47KAREN FORMANEK 08/30/200809/01/2008PITNEY BOWES SUPPLY$186.79KAREN FORMANEK 09/03/200809/04/2008USPS 2663650015$35.85KAREN FORMANEK 09/04/200809/08/2008CURTIS 1000$43.55KAREN FORMANEK 09/02/200809/03/2008BLK*BOX CORP$42.14MYCHAL FOWLDS 09/03/200809/04/2008CTO*GOTOMYPC.COM$1,087.80MYCHAL FOWLDS 09/12/200809/12/2008PAYPAL INC$65.35MYCHAL FOWLDS 09/01/200809/02/2008CDW GOVERNMENT$4,402.89NICK FRANZEN 09/02/200809/04/2008CIRCUIT CITY SS #3137$32.01NICK FRANZEN 09/03/200809/03/2008HP DIRECT - SMB$51.99NICK FRANZEN 09/10/200809/10/2008HP DIRECT-PUBLICSECTOR$345.87NICK FRANZEN 09/03/200809/04/2008HENRIKSEN ACE HARDWARE$3.37DAVID GERMAIN 09/04/200809/05/2008PETLAND$10.06CAROLE GERNES 09/02/200809/03/2008MENARDS 3059$12.21CLARENCE GERVAIS 09/05/200809/08/2008MENARDS 3059$26.71CLARENCE GERVAIS 09/08/200809/09/2008OFFICE DEPOT #1090$326.92JEAN GLASS 09/10/200809/12/2008OFFICE DEPOT #1090($63.73)JEAN GLASS 09/10/200809/11/2008OUT BACK NURSERY & LANDSC$40.99JANET M GREW HAYMAN 09/10/200809/11/2008OUT BACK NURSERY & LANDSC$183.08JANET M GREW HAYMAN 09/11/200809/12/2008METRO SALES INC$1,301.86KAREN E GUILFOILE 08/26/200809/01/2008WW GRAINGER 497($762.84)MARK HAAG 09/02/200809/03/2008BATTERIES PLUS$21.34MARK HAAG 09/02/200809/03/2008BATTERIES PLUS$164.32MARK HAAG 08/29/200809/01/2008MENARDS 3059$2.43PATRICK HEFFERNAN 09/05/200809/08/2008ICI-DULUX-PAINTS #0092$1,797.03GARY HINNENKAMP 09/05/200809/08/2008STAYWELL - KRAMES$197.45RON HORWATH 09/01/200809/02/2008DE LAGE LANDEN OP01 OF 01$206.61ANN E HUTCHINSON 09/03/200809/04/2008DE LAGE LANDEN OPERATIONA($206.61)ANN E HUTCHINSON 09/04/200809/08/2008BROCK WHITE-180$42.80DON JONES 09/09/200809/10/2008MOGREN LANDSCAPE SUPPLY L$42.50DON JONES 09/11/200809/12/2008UNITED RENTALS #D09$54.24DON JONES 09/11/200809/12/2008LTG POWER EQUIPMENT$44.76DON JONES 08/30/200809/01/2008ASPEN MILLS INC.$155.33BERNARD R JUNGMANN 09/01/200809/02/2008TARGET 00011858$12.36BERNARD R JUNGMANN 09/04/200809/04/2008TRI-ANIM HEALTH SERVICES$383.14BERNARD R JUNGMANN 09/06/200809/08/2008TRI-ANIM HEALTH SERVICES$38.82BERNARD R JUNGMANN 09/08/200809/10/2008RAINBOW FOODS 00088617$15.46BERNARD R JUNGMANN 09/09/200809/11/2008HOULE FARM GARDEN & PET$26.40BERNARD R JUNGMANN 09/09/200809/11/2008SPRINT RETAIL #226$58.72BERNARD R JUNGMANN 09/10/200809/10/2008TRI-ANIM HEALTH SERVICES$30.11BERNARD R JUNGMANN 08/29/200809/01/2008USPS 2663650015$16.50TOM KALKA Packet Page Number 75 of 130 08/31/200809/01/2008VZWRLSS*APOCC VISN$112.50DUWAYNE KONEWKO 09/03/200809/04/2008MERIT CHEVROLET$141.42NICHOLAS KREKELER 09/09/200809/10/2008MENARDS 3059$16.00NICHOLAS KREKELER 08/28/200809/01/2008CUB FOODS, INC.$61.57LISA KROLL 08/28/200809/01/2008CUB FOODS, INC.$84.95LISA KROLL 08/29/200809/01/2008SHRED-IT$19.65LISA KROLL 08/29/200809/01/2008SHRED-IT$19.65LISA KROLL 08/29/200809/01/2008SHRED-IT$19.65LISA KROLL 08/29/200809/01/2008SHRED-IT$20.25LISA KROLL 09/03/200809/05/2008CUB FOODS, INC.$44.03LISA KROLL 09/04/200809/05/2008LILLIE SUBURBAN NEWSPAPE$644.14LISA KROLL 09/08/200809/10/2008NOVADINE - QUIZNOS ONLINE$78.81LISA KROLL 09/09/200809/10/2008PANERA BREAD #1305$18.22LISA KROLL 09/09/200809/10/2008PANERA BREAD #1305$53.48LISA KROLL 09/09/200809/11/2008LEEANN CHIN #017 MAPLERID$74.53LISA KROLL 09/09/200809/11/2008OFFICE DEPOT #1090$231.83LISA KROLL 09/11/200809/12/2008REED BUS INFO ACCT REC$486.72LISA KROLL 09/11/200809/12/2008LILLIE SUBURBAN NEWSPAPE$954.90LISA KROLL 08/30/200809/01/2008ROBERT HINDI BATON CAP$30.00DAVID KVAM 09/03/200809/04/2008PARABEN CORPORATION$313.55DAVID KVAM 09/05/200809/08/2008OFFICE MAX$64.03DAVID KVAM 09/07/200809/08/2008JCPENNEY STORE 2864$182.97DAVID KVAM 09/08/200809/10/2008OFFICE MAX$128.06DAVID KVAM 08/29/200809/01/2008UNIFORMS UNLIMITED INC$6.94STEVE LUKIN 08/29/200809/01/2008ASPEN MILLS INC.$44.95STEVE LUKIN 08/29/200809/01/2008ASPEN MILLS INC.$44.95STEVE LUKIN 08/29/200809/01/2008AIRGAS NORTH CENTRAL$1,189.14STEVE LUKIN 08/29/200809/01/2008AIRGAS NORTH CENTRAL$89.28STEVE LUKIN 08/29/200809/01/2008FEDEX KINKO'S #0617$337.38STEVE LUKIN 09/02/200809/03/2008METRO FIRE$130.00STEVE LUKIN 09/02/200809/03/2008ADVANCED GRAPHIX INC$376.50STEVE LUKIN 09/03/200809/05/2008GOODYEAR AUTO SRV CT 6920$47.00STEVE LUKIN 09/04/200809/05/2008EMERGENCY APPARATUS MAINT$1,963.72STEVE LUKIN 09/05/200809/08/2008THE HOME DEPOT 2801$9.28STEVE LUKIN 09/05/200809/08/2008E A T I$89.88STEVE LUKIN 09/05/200809/08/2008MENARDS 3059$24.57STEVE LUKIN 09/08/200809/10/2008ADAMS PEST CONTROL$202.70STEVE LUKIN 09/10/200809/12/2008ASPEN MILLS INC.$206.80STEVE LUKIN 09/10/200809/12/2008ASPEN MILLS INC.$115.40STEVE LUKIN 09/10/200809/12/2008ASPEN MILLS INC.$143.35STEVE LUKIN 09/10/200809/12/2008ASPEN MILLS INC.$98.40STEVE LUKIN 09/10/200809/12/2008ASPEN MILLS INC.$98.40STEVE LUKIN 09/10/200809/12/2008ASPEN MILLS INC.$89.90STEVE LUKIN 08/28/200809/01/2008ON SITE SANITATION$915.90MARK MARUSKA 08/28/200809/01/2008NORTHERN TOOL EQUIP-MN$38.39MARK MARUSKA 09/02/200809/05/2008AMERICAN FASTENER & SUPPL$24.15MARK MARUSKA 09/03/200809/04/2008HENRIKSEN ACE HARDWARE$395.47MARK MARUSKA 09/05/200809/08/2008WMS*WASTE MGMT WMEZPAY$967.68MARK MARUSKA 09/09/200809/10/2008G & K SERVICES 006$348.98MARK MARUSKA 09/10/200809/11/2008MAUTZ #3525$196.68MARK MARUSKA 09/11/200809/12/2008HUGO'S TREE CARE$634.10MARK MARUSKA 09/02/200809/03/2008FSH COMMUNICATION01 OF 01$63.90ROBERT MITTET Packet Page Number 76 of 130 09/05/200809/08/2008SHRED-IT$20.25ROBERT MITTET 09/10/200809/11/2008MINNESOTA FALL EXPO$250.00BRYAN NAGEL 09/09/200809/10/2008G & K SERVICES 006$746.52AMY NIVEN 09/09/200809/10/2008G & K SERVICES 006$208.32AMY NIVEN 09/09/200809/10/2008G & K SERVICES 006$142.84AMY NIVEN 09/05/200809/08/2008OAKDALE RENTAL CENTER$196.08ERICK OSWALD 09/03/200809/05/2008ADVANCED GRAPHIC SYSTEMS$126.74PHILIP F POWELL 09/10/200809/11/2008PRECISION ROLLER$225.00PHILIP F POWELL 09/02/200809/03/2008GE CAPITAL$331.99WILLIAM J PRIEFER 09/05/200809/08/2008S S TREE AND HORTICULTUR$302.50WILLIAM J PRIEFER 08/28/200809/01/2008KATH AUTO PARTS NSP$69.47STEVEN PRIEM 08/28/200809/01/2008ASPEN EQUIPMENT C/O CINDY$23.26STEVEN PRIEM 08/29/200809/01/2008CATCO PARTS&SERVICE$44.60STEVEN PRIEM 08/29/200809/03/2008CATCO PARTS&SERVICE$52.13STEVEN PRIEM 09/02/200809/03/2008BAUER BULT TRE33200023$184.32STEVEN PRIEM 09/02/200809/03/2008BAUER BULT TRE33200023$51.96STEVEN PRIEM 09/03/200809/05/2008KATH AUTO PARTS NSP$47.08STEVEN PRIEM 09/04/200809/08/2008KATH AUTO PARTS NSP$52.90STEVEN PRIEM 09/04/200809/08/2008TOUSLEY FORD I27200039$369.46STEVEN PRIEM 09/05/200809/08/2008ZEP MANUFACTURING($217.33)STEVEN PRIEM 09/05/200809/08/2008CARPENTERS SMALL ENGINE R$55.50STEVEN PRIEM 09/08/200809/10/2008KATH AUTO PARTS NSP$119.64STEVEN PRIEM 09/08/200809/10/2008TURF WERKS EGAN$1,396.13STEVEN PRIEM 09/09/200809/10/2008BAUER BULT TRE33200023$1,589.98STEVEN PRIEM 09/09/200809/11/2008FACTORY MOTOR PARTS #19$266.48STEVEN PRIEM 09/09/200809/11/2008LTG POWER EQUIPMENT$43.82STEVEN PRIEM 09/10/200809/12/2008FACTORY MOTOR PARTS #19($40.00)STEVEN PRIEM 09/03/200809/04/2008ACCURINT EOM AUTO P$30.00KEVIN RABBETT 09/03/200809/08/2008UNIFORMS UNLIMITED$1,437.71KEVIN RABBETT 09/05/200809/08/2008SHRED-IT$59.94KEVIN RABBETT 09/09/200809/10/2008HEALTHEAST TRANSPORTATN$139.03KEVIN RABBETT 09/02/200809/03/2008GE CAPITAL$43.77TERRIE RAMEAUX 09/08/200809/09/2008PIONEER PRESS ADVERTISIN$1,411.75TERRIE RAMEAUX 08/29/200809/01/2008CUB FOODS, INC.$19.92AUDRA ROBBINS 08/29/200809/01/2008MAPLEWOOD PARKS AND RECRE$27.50AUDRA ROBBINS 09/03/200809/04/2008METRO ATHLETIC SUPPLY$135.41AUDRA ROBBINS 09/04/200809/05/2008TARGET 00011858$87.32AUDRA ROBBINS 09/09/200809/11/2008ORIENTAL TRADING CO$57.21AUDRA ROBBINS 09/04/200809/08/2008KATH AUTO PARTS LC$39.05ROBERT RUNNING 09/05/200809/08/2008MENARDS 3022$39.28JAMES SCHINDELDECKER 09/02/200809/03/2008WALGREENS #3122$7.98DEB SCHMIDT 09/03/200809/05/2008OFFICE DEPOT #1090$146.89DEB SCHMIDT 09/03/200809/05/2008OFFICE DEPOT #1090$114.60DEB SCHMIDT 09/04/200809/08/2008S & T OFFICE PRODUCTS$331.43DEB SCHMIDT 09/04/200809/08/2008OFFICE DEPOT #1090$87.45DEB SCHMIDT 09/05/200809/08/2008OFFICE DEPOT #2592$104.65DEB SCHMIDT 09/07/200809/09/2008OFFICE DEPOT #2592$203.40DEB SCHMIDT 09/08/200809/09/2008CUB FOODS, INC.$151.81DEB SCHMIDT 09/02/200809/03/2008STREICHERS INC$476.04MICHAEL SHORTREED 09/02/200809/04/2008UNIFORMS UNLIMITED INC$52.29MICHAEL SHORTREED 09/09/200809/09/2008U OF M CCE$75.00MICHAEL SHORTREED 09/10/200809/11/2008MINNESOTACO$195.00MICHAEL SHORTREED Packet Page Number 77 of 130 09/10/200809/11/2008MINNESOTACO$195.00MICHAEL SHORTREED 09/10/200809/11/2008STREICHERS INC$2,476.98MICHAEL SHORTREED 09/11/200809/11/2008MINNESOTACO$195.00MICHAEL SHORTREED 09/09/200809/11/2008OFFICE MAX$42.63PAULINE STAPLES 09/10/200809/11/2008CUB FOODS, INC.$85.97JOANNE M SVENDSEN 09/10/200809/11/2008CUB FOODS, INC.$8.13JOANNE M SVENDSEN 09/11/200809/12/2008CUB FOODS, INC.$26.23JOANNE M SVENDSEN 09/09/200809/11/2008ROCCOS PIZZA$29.01RONALD SVENDSEN 09/01/200809/02/2008T-MOBILE RECURRING PMT$126.31DOUGLAS J TAUBMAN 09/02/200809/04/2008OFFICE MAX$67.86JAMES TAYLOR 06/02/200809/12/2008DIRECT INTE 3372104012333($321.00)DAVID J THOMALLA 09/05/200809/08/2008NWA AIR 0122169924477$471.00DAVID J THOMALLA 09/08/200809/09/2008VALLEY TROPHY$199.68JOE TRAN 09/10/200809/12/2008PIZZA MAN$51.00SUSAN ZWIEG TOTAL$48,111.30 Packet Page Number 78 of 130 Check Register City of Maplewood 09/26/2008 CheckDateVendorDescriptionAmount 7653909/26/200801345RAMSEY COUNTYRECORDING FEE ABATEMENT CASE46.00 7654009/26/200804054STEVEN REEDDJ SERVICE - DANCE AT CARVER175.00 7654109/26/200804085C.W. HOULE, INC.PROJ 07-21 KOHLMAN PARTPMT#5254,040.87 7654209/26/200802464US BANKFUNDS FOR ATM6,000.00 7654309/30/200801819PAETECLOCAL PHONE SERVICE 8/16 - 9/151,522.74 09/30/200801819PAETECLOCAL PHONE SERVICE 7/16 - 8/15-3.04 7654409/30/200802462SCOTT D WEMYSSNAMETAG W/LABEL24.22 7654509/30/200801190XCEL ENERGYELECTRIC & GAS UTILITY6,357.77 09/30/200801190XCEL ENERGYELECTRIC & GAS UTILITY127.77 09/30/200801190XCEL ENERGYMETERED SPEED SIGN10.77 7654609/30/200804145ALL SAFE INC.FIRE EXTINGUISHER RECHARGE55.19 7654709/30/200801996ALLINA HEALTH SYSTEMSEMT SCHOOL3,610.00 7654809/30/200802324APPLIED ECOLOGICAL SERVICESCONSULTING SRVS - JULY2,248.75 7654909/30/200801811BERNATELLO'S PIZZA INCMDSE FOR RESALE276.00 7655009/30/200803738BETHEL & ASSOCIATES, PARETAINER FOR LEGAL SERVICES - OCT6,600.00 7655109/30/200800211BRAUN INTERTEC CORP.PROJ 07-27 PROF SRVS THRU 9/52,028.75 7655209/30/200803658CHARLES DEAVERREIMB FOR MILEAGE 7/1 - 9/1664.99 7655309/30/200802743RICHARD DOBLAROFFICER FOR RECEPTION AT MCC 9/20262.50 7655409/30/200800506FIRE EQUIPMENT SPECIALTIES, INHYDRANT GATE VALVE592.13 7655509/30/200803597MARY JO HOFMEISTERREIMB FOR MILEAGE 8/8 - 9/912.37 7655609/30/200800789KATH FUEL OIL SERVICE CO#2 DIESEL ULTRA LOW SULPHUR RED 21,994.34 7655709/30/200800827L M C I TCLAIM DEDUCTIBLE #1106499310,107.58 09/30/200800827L M C I TCLAIM DEDUCTIBLE #110616703,333.78 09/30/200800827L M C I TCLAIM DEDUCTIBLE #11064636971.26 7655809/30/200800857LEAGUE OF MINNESOTA CITIESMEMBERSHIP1,250.00 7655909/30/200802613MAHCOCONFERENCE FEE95.00 7656009/30/200803930RAMSEY-WASHINGTON METRO PLANT GUIDES80.00 7656109/30/200800985METROPOLITAN COUNCILWASTEWATER - OCTOBER206,197.53 7656209/30/200803622MN OFFICE OF ENTERPRISE TECHWIDE AREA NETWORK - AUGUST392.00 7656309/30/200801088MN POLLUTION CONTROL AGENCYMPCA PENALTY1,750.00 7656409/30/200804147ONCE UPON A STARDAY CAMP MUSICAL PARTY SRVS300.00 7656509/30/200800001ONE TIME VENDORREFUND J LARSON AMB 0899480.70 7656609/30/200800001ONE TIME VENDORREFUND J HAMLIN - HP BENEFIT20.00 7656709/30/200801254PEPSI-COLA COMPANYMDSE FOR RESALE581.00 7656809/30/200802563PHILIPS MEDICAL SYSTEMSAED'S DEFIBRILLATORS4,140.51 7656909/30/200801284POSTMASTERMAILING NOV CITY NEWS PERMIT 49034,500.00 7657009/30/200801289PRAIRIE RESTORATIONS INCPRAIRIE MGMT @ FARM PRESERVE3,697.36 7657109/30/200801326RCLLGMEMBERSHIP DUES945.00 7657209/30/200803531ROSSBACH CONTRUCTION INCESCROW RELEASE 1948 KENWOOD DR 500.05 7657309/30/200803073SANDERS WACKER BERGLY INCWALTER STREET TRAIL472.70 7657409/30/200803879SANSIOEMS RUNSHEETS & SUBSCRIPTION - 614.59 7657509/30/200804043SCHWAN FOOD COMDSE FOR RESALE63.43 09/30/200804043SCHWAN FOOD COMDSE FOR RESALE45.45 09/30/200804043SCHWAN FOOD COMDSE FOR RESALE36.46 09/30/200804043SCHWAN FOOD COMDSE FOR RESALE26.97 7657609/30/200801463SISTER ROSALIND GEFREMCC MASSAGES - AUGUST675.00 7657709/30/200800198ST PAUL REGIONAL WATER SRVSWATER UTILITY3,287.38 7657809/30/200804146TAMARACK NATURE CENTERBIRD BANDING GRANT750.00 7657909/30/200801635TOWER ASPHALT INCPROJ 07-25 HAZELWOOD PARTPMT#3255,291.83 7658009/30/200804104TRANE U.S. INC.MCC MAINTENANCE SERVICE 2,400.00 7658109/30/200801026DEPT OF TRANSPORTATIONANNUAL MAILING LIST FEE5.00 7658209/30/200801654TRUGREEN-CHEMLAWN #4635WEED CONTROL - CONWAY AVE210.30 7658309/30/200801695UNITED RENTALS, INC.REPLACEMENT VIB SOIL COMPACTOR2,112.59 7658409/30/200803985KAREN WACHALREIMB FOR MILEAGE 6/11 - 9/1146.76 7658509/30/200802057JAY WENZELREIMB FOR MEALS & UNIFORM 6/15-8/29220.08 7658609/30/200801764TOM WESTLINGTENNIS INSTRUCTOR FALL SESSION843.75 7658709/30/200803809CASIE WYFFELSCLASS INSTRUCTOR FEE176.00 812,267.18 49Checks in this report. Packet Page Number 79 of 130 CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 09/18/0809/19/08FriUS Bank VISA One Card*Purchasing Card Items48,111.30 09/19/0809/22/08MonMN State TreasurerDrivers License/Deputy Registrar(city clrk)10,662.40 09/19/0809/22/08MN Dept of Natural ResourcesDNR electronic licenses353.50 09/19/0809/22/08ICMA (Vantagepointe)Deferred Compensation3,683.23 09/22/0809/23/08TuesMN State TreasurerDrivers License/Deputy Registrar(city clrk)19,820.18 09/22/0809/23/08MN State TreasurerDrivers License/Deputy Registrar(city clrk)3,881.00 09/22/0809/23/08PERAPERA87,372.53 09/22/0809/23/08Orchard Trust/ Great WestDeferred Compensation24,051.00 09/22/0809/23/08US TreasurerFederal Payroll Tax (FICA)89,052.62 09/23/0809/24/08WedMN State TreasurerDrivers License/Deputy Registrar(city clrk)21,995.80 09/23/0809/24/08ARC AdministrationHRA Flex plan1,891.41 09/23/0809/24/08Labor UnionsUnion Dues3,301.46 09/23/0809/24/08WI Dept of RevenueState Payroll Tax1,462.58 09/23/0809/24/08MN State TreasurerState Payroll Tax20,159.18 09/24/0809/25/08ThursMN State TreasurerDrivers License/Deputy Registrar(city clrk)16,812.18 09/25/0809/26/08FriMN State TreasurerDrivers License/Deputy Registrar(city clrk)10,173.54 09/25/0809/26/08ARC AdministrationDCRP & Flex plan payments1,534.01 TOTAL *Detailed listing of VISA purchases is attached. 364,317.92 Packet Page Number 80 of 130 Check Register City of Maplewood 10/03/2008 CheckDateVendorDescriptionAmount 7658809/29/200804148MINNESOTA REVENUEPATROL & BOARDING FEE 8/4 - 8/212,514.00 7658909/30/200800499DANIEL FAUSTCONSULTING WEEK ENDING 9/202,040.00 7659010/01/200804008AMERITASMONTHLY PREMIUM - SEPT9,374.44 7659110/02/200804150CENTERLINE CHARTER CORPBUS FOR ENVIRONMENTAL WORKSHOP208.00 7659210/03/200801699UNIVERSITY OF MINNESOTASOIL LEAD TEST15.00 7659310/07/200802728KIMLEY-HORN & ASSOCIATES INCPROJ 07-26 PROF SRVS THRU 8/3130,464.40 10/07/200802728KIMLEY-HORN & ASSOCIATES INCPROJ 07-25 PROF SRVS THRU 8/3128,506.05 10/07/200802728KIMLEY-HORN & ASSOCIATES INCPROJ 06-17 PROF SRVS THRU 8/317,983.70 10/07/200802728KIMLEY-HORN & ASSOCIATES INCPROJ 07-30 PROF SRVS THRU 8/317,817.50 7659410/07/200801337RAMSEY COUNTY-PROP REC & REV911 DISPATCH FEE - SEPT18,147.92 7659510/07/200802462SCOTT D WEMYSSNAMETAG W/LABEL12.81 7659610/07/200801190XCEL ENERGYELECTRIC & GAS UTILITY27,210.62 10/07/200801190XCEL ENERGYELECTRIC UTILITY732.52 10/07/200801190XCEL ENERGYELECTRIC UTILITY57.35 7659710/07/200804151CENTURY AVENUE SERVICELI Refund Cst #00000138141.50 7659810/07/2008034213RD LAIR SKATEPARKDAY CAMP EVENT1,152.00 7659910/07/200800100ANCOM COMMUNICATIONS INCMINITOR V 1CH SV VHF PAGERS5,608.48 7660010/07/200803513BRIAN BIERDEMANK-9 MAINTENANCE OCT35.00 7660110/07/200802149HEIDI CAREYREIMB FOR MILEAGE JUNE - AUG36.37 7660210/07/200802929CNAGLACMONTHLY PREMIUM - OCTOBER531.50 7660310/07/200803874COMMERCIAL FURNITURE SERVICESSUPPLY CABINETS2,187.79 7660410/07/200803580LARRY FARRREIMB FOR MILEAGE 1/1 - 9/19340.62 7660510/07/200800499DANIEL FAUSTCONSULTING - WEEK ENDING 9/272,040.00 7660610/07/200802071DAVID FISHERREIMB FOR PARKING & MILEAGE 9/14-250.79 7660710/07/200800531FRA-DOR INC.BLACK DIRT-WOODLYNN STORM PROJ55.91 7660810/07/200800487FRATTALONE COMPANIES INC.PROJ 06-17 CARMAX/MORGREN 76,242.19 7660910/07/200803516ANTHONY GABRIELSECURITY OFFICER FOR MCC 9/27245.00 10/07/200803516ANTHONY GABRIELK-9 MAINTENANCE OCT35.00 7661010/07/200802237IMPERIAL IMPRESSIONSPOLICE INFO CARDS226.46 7661110/07/200803729KNAAK & KANTRUD PAPROSECUTION & LEGAL SERVICES - 16,500.00 7661210/07/200801897KRAUS-ANDERSON CONSTRUCTION COESCROW RELEASE 2051 LARPENTEUR4,819.90 7661310/07/200802047DAN LARSONREIMB FOR PDA PHONE 9/30106.49 7661410/07/200802966JOHNNIE LUREIMB FOR FOOD & UNIFORM 6/20-8/30308.18 7661510/07/200802823JERROLD MARTINREIMB FOR UNIFORM 9/2650.12 7661610/07/200803818MEDICAMONTHLY PREMIUM - OCT143,508.52 7661710/07/200803959ROBERT MITTETREIMB FOR PARKING & MILEAGE 8/25-118.50 7661810/07/200801079MN CHIEFS OF POLICE ASSNFALL CONFERENCE FEES90.00 7661910/07/200801085MN LIFE INSURANCEMONTHLY PREMIUM - OCT3,427.40 7662010/07/200801126MN NCPERS LIFE INSURANCEPERA LIFE INS MONTHLY PREMIUM - 352.00 7662110/07/200800001ONE TIME VENDORREIMB A DEWITT FOR DRIVEWAY 07-26435.71 7662210/07/200800001ONE TIME VENDORREIMB L WEYER FOR IRRIGATION SYS 400.00 7662310/07/200800001ONE TIME VENDORREIMB K BENKER FOR IRRIGATION SYS375.00 7662410/07/200800001ONE TIME VENDORREIMB 5-8 TAVERN ENGINEERING CHGS357.07 7662510/07/200800001ONE TIME VENDORREFUND B MCGUINESS BANQUET ROOM125.00 7662610/07/200800001ONE TIME VENDORREFUND M ROBINSON - BANQUET ROOM50.00 7662710/07/200800001ONE TIME VENDORREIMB N LANGER FOR EDGING 07-1550.00 7662810/07/200800001ONE TIME VENDORREIMB D DENISON FOR EDGING 07-1550.00 7662910/07/200800001ONE TIME VENDORREIMB B ROMAN FOR EDINGING 07-1547.22 7663010/07/200800001ONE TIME VENDORREFUND T SCHMEICHEL PERMIT BL-08-45.50 7663110/07/200800001ONE TIME VENDORREIMB K PRUDEN FOR EDGING 07-1541.84 7663210/07/200800001ONE TIME VENDORREIMB WASILUK FOR EDGING 07-1541.24 7663310/07/200800001ONE TIME VENDORREIMB A TRUDEAU FOR EDGING 07-1540.33 7663410/07/200800001ONE TIME VENDORREIMB E JANSEN FOR EDGING 07-1525.08 7663510/07/200800001ONE TIME VENDORREFUND T MOUA HP BENEFIT20.00 7663610/07/200800001ONE TIME VENDORREFUND J DEZEK HP BENEFIT20.00 7663710/07/200800001ONE TIME VENDORREFUND C WAINIONPAA HP BENEFIT20.00 7663810/07/200800001ONE TIME VENDORREIMB L MONTEMAYAR FOR EDGING 07-17.98 Packet Page Number 81 of 130 7663910/07/200800001ONE TIME VENDORREIMB R ANDERSSON FOR EDGING 07-15.41 7664010/07/200801387DR. JAMES ROSSINIADMIN FEE FOR STRESS TEST - SEPT100.00 7664110/07/200801409S.E.H.JOY PARK ENGINEERING FEES30,801.54 10/07/200801409S.E.H.PROJ 07-27 ENGINEERING FEES20,719.71 10/07/200801409S.E.H.LIONS PARK ENGINEERING FEES3,482.78 10/07/200801409S.E.H.PROJ 04-21 ENGINEERING FEES3,097.94 10/07/200801409S.E.H.PROJ 08-03 ENGINEERING FEES2,938.60 10/07/200801409S.E.H.PROJ 06-17 ENGINEERING FEES2,051.72 10/07/200801409S.E.H.PROJ 05-18 ENGINEERING FEES2,000.00 10/07/200801409S.E.H.PROJ 07-19 ENGINEERING FEES1,975.71 10/07/200801409S.E.H.PROJ 06-05 ENGINEERING FEES1,321.95 10/07/200801409S.E.H.PROJ 06-02 ENGINEERING FEES619.65 10/07/200801409S.E.H.PROJ 02-07 ENGINEERING FEES195.21 7664210/07/200801418SAM'S CLUB DIRECTMDSE FOR RESALE498.29 10/07/200801418SAM'S CLUB DIRECTDAY CAMP SUPPLIES164.00 10/07/200801418SAM'S CLUB DIRECTSUPPLIES FOR CARVER COMM GYM120.90 10/07/200801418SAM'S CLUB DIRECTCAKES FOR B-DAY PROG34.80 10/07/200801418SAM'S CLUB DIRECTB-DAY PROGRAM & MDSE FOR RESALE29.99 10/07/200801418SAM'S CLUB DIRECTSUPPLIES FOR B-DAY PROGRAM17.81 7664310/07/200801556SPEEDWAY SUPERAMERICA LLCFUEL18.10 7664410/07/200800198ST PAUL REGIONAL WATER SRVSWATER UTILITY1,756.52 7664510/07/200801836CITY OF ST PAULRECORD MGMT SOFTWARE FEES - SEPT3,798.00 10/07/200801836CITY OF ST PAULCRIME LAB SERVICES - AUG230.00 10/07/200801836CITY OF ST PAULRADIO SERVICE & MAINTENANCE - AUG57.00 7664610/07/200801550SUMMIT INSPECTIONSELECTRICAL INSPECTIONS FOR SEPT3,543.60 7664710/07/200804149SWANK MOTION PICTURES, INC.ART IN THE PARK EVENT288.62 7664810/07/200801578T R F SUPPLY CO.SHOP HAND TOWELS265.19 10/07/200801578T R F SUPPLY CO.SUPPLIES240.90 7664910/07/200801574T.A. SCHIFSKY & SONS, INCPROJ 07-26 BEAM PARTPMT#3252,263.48 10/07/200801574T.A. SCHIFSKY & SONS, INCPROJ 07-27 UPPER AFTON PARTPMT#2215,508.65 10/07/200801574T.A. SCHIFSKY & SONS, INCHAZELWOOD FIRE STATION-RECYCLED 2,600.60 10/07/200801574T.A. SCHIFSKY & SONS, INCVARIOUS BITUMINOUS MATERIALS277.52 7665010/07/200804055JAMES TAYLORREIMB FOR MILEAGE 8/5 - 10/1140.63 7665110/07/200801026DEPT OF TRANSPORTATIONMNDOT MAILING LIST UPDATES SRVS 5.00 7665210/07/200800529UNION SECURITY INSURANCE COLTD PLAN 4043120-2 - OCT2,974.24 10/07/200800529UNION SECURITY INSURANCE COSTD PLAN 4043120-1 - OCT1,726.14 7665310/07/200801698UNITED WAY OF THE ST. PAUL2ND & 3RD QTR PMT ACCT#34155-0-P39.00 7665410/07/200802464US BANKFUNDS FOR ATM10,000.00 7665510/07/200801750THE WATSON CO INCMDSE FOR RESALE369.82 961,945.02 68Checks in this report. Packet Page Number 82 of 130 CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 09/26/0809/29/08MonMN State TreasurerDrivers License/Deputy Registrar(city clrk)12,064.49 09/26/0809/29/08MN Dept of Natural ResourcesDNR electronic licenses171.00 09/29/08 09/30/08TuesMN State TreasurerDrivers License/Deputy Registrar(city clrk)18,008.36 09/29/0809/30/08MN State TreasurerDrivers License/Deputy Registrar(city clrk)4,317.50 09/30/0810/01/08WedMN State TreasurerDrivers License/Deputy Registrar(city clrk)16,073.63 10/01/0810/02/08ThursMN State TreasurerDrivers License/Deputy Registrar(city clrk)26,817.38 10/01/0810/02/08US BankDebt Service Payment339,431.25 10/01/0810/02/08US BankDebt Service Payment89,431.26 10/01/0810/02/08Orchard Trust/ Great WestDeferred Compensation24,164.00 10/01/0810/02/08US Bank VISA One Card*Purchasing Card Items41,540.90 10/01/0810/02/08US Bank VISA One Card*Credit Card Billing Fee1,458.47 10/01/0810/02/08Pitney BowesPostage15.00 10/02/0810/03/08FriMN State TreasurerDrivers License/Deputy Registrar(city clrk)15,522.93 *Detailed listing of VISA purchases is attached. 589,016.17 Packet Page Number 83 of 130 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK DATEEMPLOYEE NAMEAMOUNT CHECK # 10/03/08HJELLE, ERIK416.42 10/03/08JUENEMANN, KATHLEEN416.42 10/03/08NEPHEW, JOHN416.42 10/03/08ROSSBACH, WILLIAM416.42 10/03/08BURLINGAME, SARAH1,080.02 10/03/08CHRISTENSON, SCOTT1,773.35 10/03/08FARR, LARRY2,467.88 10/03/08JAHN, DAVID1,737.97 10/03/08MORIN, TROY127.50 10/03/08ARNOLD, AJLA1,280.00 10/03/08RAMEAUX, THERESE3,012.86 10/03/08FORMANEK, KAREN1,637.18 10/03/08MITTET, ROBERT3,468.22 10/03/08ANDERSON, CAROLE2,412.53 10/03/08COLLINS, CAROL2,370.00 10/03/08DEBILZAN, JUDY1,058.40 10/03/08JACKSON, MARY2,111.80 10/03/08KELSEY, CONNIE2,532.81 10/03/08CAREY, HEIDI2,309.35 10/03/08GUILFOILE, KAREN3,668.22 10/03/08KROLL, LISA1,754.70 10/03/08MORSON, JOHN597.12 10/03/08PENN, CHRISTINE732.00 10/03/08SCHMIDT, DEBORAH2,214.91 10/03/08SPANGLER, EDNA923.37 10/03/08CORTESI, LUANNE976.18 10/03/08JAGOE, CAROL1,795.09 10/03/08KELLY, LISA1,067.11 10/03/08LARSON, MICHELLE1,085.02 10/03/08MECHELKE, SHERRIE1,082.10 10/03/08MOY, PAMELA1,082.10 10/03/08OSTER, ANDREA1,781.18 10/03/08WEAVER, KRISTINE1,949.35 10/03/08CORCORAN, THERESA1,776.55 10/03/08PALANK, MARY1,778.86 10/03/08POWELL, PHILIP2,800.78 10/03/08SVENDSEN, JOANNE2,063.47 10/03/08THOMALLA, DAVID4,699.27 10/03/08YOUNG, TAMELA1,776.55 10/03/08ABEL, CLINT2,737.80 10/03/08ALDRIDGE, MARK2,873.28 10/03/08BAKKE, LONN2,676.48 10/03/08BARTZ, PAUL2,934.69 10/03/08BELDE, STANLEY2,787.31 Packet Page Number 84 of 130 10/03/08BENJAMIN, MARKESE2,235.80 10/03/08BIERDEMAN, BRIAN3,064.53 10/03/08BOHL, JOHN3,042.39 10/03/08BUSACK, DANIEL2,951.01 10/03/08COFFEY, KEVIN2,591.58 10/03/08CROTTY, KERRY3,001.20 10/03/08DEMULLING, JOSEPH1,775.17 10/03/08DOBLAR, RICHARD3,986.60 10/03/08FRITZE, DEREK2,279.09 10/03/08GABRIEL, ANTHONY2,922.65 10/03/08HAWKINSON JR, TIMOTHY2,123.73 10/03/08HEINZ, STEPHEN2,946.30 10/03/08HER, PHENG1,775.17 10/03/08HIEBERT, STEVEN2,689.06 10/03/08JOHNSON, KEVIN4,027.33 10/03/08KALKA, THOMAS798.28 10/03/08KARIS, FLINT3,232.84 10/03/08KONG, TOMMY2,809.06 10/03/08KREKELER, NICHOLAS693.08 10/03/08KROLL, BRETT2,591.58 10/03/08KVAM, DAVID3,864.56 10/03/08LANGNER, TODD2,506.28 10/03/08LARSON, DANIEL2,760.85 10/03/08LU, JOHNNIE2,591.58 10/03/08MARINO, JASON2,591.58 10/03/08MARTIN, JERROLD2,737.80 10/03/08MCCARTY, GLEN2,903.47 10/03/08METRY, ALESIA3,017.24 10/03/08NYE, MICHAEL2,540.55 10/03/08OLSON, JULIE2,858.29 10/03/08PALMA, STEVEN2,932.77 10/03/08RABBETT, KEVIN3,864.56 10/03/08RHUDE, MATTHEW2,574.82 10/03/08SHORTREED, MICHAEL3,768.98 10/03/08STEFFEN, SCOTT4,226.53 10/03/08STEINER, JOSEPH2,262.58 10/03/08SYPNIEWSKI, WILLIAM2,597.54 10/03/08SZCZEPANSKI, THOMAS2,737.80 10/03/08TRAN, JOSEPH2,804.41 10/03/08WENZEL, JAY2,640.32 10/03/08XIONG, KAO2,568.50 10/03/08BERGERON, JOSEPH4,083.11 10/03/08DUGAS, MICHAEL3,296.09 10/03/08ERICKSON, VIRGINIA3,095.17 10/03/08FLOR, TIMOTHY3,689.36 10/03/08FRASER, JOHN2,959.61 10/03/08LANGNER, SCOTT2,786.54 10/03/08THEISEN, PAUL2,714.72 10/03/08THIENES, PAUL2,835.28 10/03/08BAUMAN, ANDREW2,075.84 10/03/08DAWSON, RICHARD2,826.03 10/03/08DOLLERSCHELL, ROBERT293.39 10/03/08EVERSON, PAUL2,589.58 10/03/08FOSSUM, ANDREW2,193.27 Packet Page Number 85 of 130 10/03/08HALWEG, JODI2,458.04 10/03/08JUNGMANN, BERNARD3,037.77 10/03/08NOVAK, JEROME2,630.61 10/03/08OLSON, JAMES2,398.37 10/03/08PERBIX, CHARLES2,088.76 10/03/08PETERSON, ROBERT2,646.80 10/03/08RICHARDSON, ANDREA2,576.88 10/03/08SEDLACEK, JEFFREY2,597.13 10/03/08STREFF, MICHAEL2,075.85 10/03/08SVENDSEN, RONALD2,983.35 10/03/08GERVAIS-JR, CLARENCE3,342.04 10/03/08LUKIN, STEVEN4,260.90 10/03/08ZWIEG, SUSAN2,185.89 10/03/08AHL, R. CHARLES5,453.00 10/03/08FINWALL, SHANN2,820.55 10/03/08KNUTSON, LOIS1,796.55 10/03/08KONEWKO, DUWAYNE3,963.44 10/03/08NIVEN, AMY1,332.42 10/03/08PASSI, CRYSTAL735.00 10/03/08PRIEFER, WILLIAM2,673.08 10/03/08BRINK, TROY1,967.75 10/03/08BUCKLEY, BRENT1,657.35 10/03/08DEBILZAN, THOMAS2,042.90 10/03/08EDGE, DOUGLAS2,006.15 10/03/08HAMRE, MILES1,064.25 10/03/08JONES, DONALD2,006.15 10/03/08MEISSNER, BRENT1,579.75 10/03/08MEYER, GERALD2,096.59 10/03/08NAGEL, BRYAN3,015.02 10/03/08OSWALD, ERICK2,255.77 10/03/08RUNNING, ROBERT2,527.19 10/03/08TEVLIN, TODD2,016.15 10/03/08BURLINGAME, NATHAN1,710.99 10/03/08DUCHARME, JOHN2,464.72 10/03/08ENGSTROM, ANDREW2,108.55 10/03/08GAYNOR, VIRGINIA2,182.97 10/03/08JACOBSON, SCOTT2,108.55 10/03/08JAROSCH, JONATHAN2,367.75 10/03/08KREGER, JASON1,794.18 10/03/08KUMMER, STEVEN2,727.03 10/03/08LINDBLOM, RANDAL2,843.59 10/03/08LOVE, STEVEN2,599.07 10/03/08O'CONNOR, DONOVAN48.80 10/03/08THOMPSON, MICHAEL3,094.21 10/03/08ZIEMAN, SCOTT105.60 10/03/08EDSON, DAVID2,046.68 10/03/08HINNENKAMP, GARY2,016.95 10/03/08MARUSKA, MARK3,000.18 10/03/08NAUGHTON, JOHN2,006.15 10/03/08NORDQUIST, RICHARD2,006.15 10/03/08NOVAK, MICHAEL2,006.15 10/03/08SCHINDELDECKER, JAMES2,008.46 10/03/08BERGREN, KIRSTEN90.00 Packet Page Number 86 of 130 10/03/08BIESANZ, OAKLEY1,225.55 10/03/08DEAVER, CHARLES685.10 10/03/08GERNES, CAROLE857.82 10/03/08HAYMAN, JANET1,242.40 10/03/08HUTCHINSON, ANN2,472.00 10/03/08SOUTTER, CHRISTINE11.44 10/03/08WACHAL, KAREN738.49 10/03/08FRY, PATRICIA1,844.46 10/03/08HALL, KATHLEEN31.50 10/03/08SINDT, ANDREA2,132.31 10/03/08THOMPSON, DEBRA710.62 10/03/08EKSTRAND, THOMAS3,600.06 10/03/08MARTIN, MICHAEL2,277.35 10/03/08BRASH, JASON1,715.77 10/03/08CARVER, NICHOLAS3,027.38 10/03/08FISHER, DAVID3,938.72 10/03/08RICE, MICHAEL2,414.96 10/03/08SWAN, DAVID2,486.15 10/03/08WELLENS, MOLLY1,409.69 10/03/08JOHNSON, GENE1,600.00 10/03/08BERGER, STEPHANIE324.00 10/03/08BJORK, BRANDON44.00 10/03/08FRANK, PETER250.00 10/03/08JANASZAK, MEGHAN712.50 10/03/08KOHLMAN, JENNIFER294.75 10/03/08MILTON, SCOTT161.00 10/03/08ROBBINS, AUDRA2,439.87 10/03/08SHERRILL, CAITLIN361.88 10/03/08TAUBMAN, DOUGLAS3,115.54 10/03/08TAYLOR, JAMES2,007.26 10/03/08GERMAIN, DAVID2,015.39 10/03/08HAAG, MARK2,061.47 10/03/08NADEAU, EDWARD3,384.17 10/03/08SCHULTZ, SCOTT2,202.15 10/03/08ANZALDI, MANDY1,703.21 10/03/08BERGLUND, DANIEL393.00 10/03/08BRENEMAN, NEIL1,741.11 10/03/08CRAWFORD - JR, RAYMOND779.00 10/03/08EVANS, CHRISTINE1,096.98 10/03/08FABIO-SHANLEY, MICHAEL272.45 10/03/08GLASS, JEAN1,982.54 10/03/08GROPPOLI, LINDA471.98 10/03/08HANSEN, LORI2,490.13 10/03/08HER, CHONG354.00 10/03/08HER, PETER281.20 10/03/08HIX, MELINDA154.00 10/03/08HOFMEISTER, MARY896.51 10/03/08NAGEL, BROOKE493.75 10/03/08PELOQUIN, PENNYE509.14 10/03/08SCHOENECKER, LEIGH476.00 10/03/08STAPLES, PAULINE3,212.78 10/03/08VANG, KAY180.00 10/03/08VANG, TIM244.00 10/03/08ZIELINSKI, JUDY30.80 Packet Page Number 87 of 130 10/03/08AICHELE, MEGAN69.19 10/03/08BAUDE, SARAH136.00 10/03/08BEAVER, MARK22.50 10/03/08BEITLER, JULIE102.00 10/03/08BENJAMIN, AYLA49.20 10/03/08BIGGS, ANNETTE46.88 10/03/08BRUSOE, AMY165.40 10/03/08BRUSOE, CRISTINA109.86 10/03/08DEMPSEY, BETH196.00 10/03/08DEVRIENDT, KARA90.00 10/03/08DUNN, RYAN797.31 10/03/08ERICKSON-CLARK, CAROL47.50 10/03/08FLACKEY, MAUREEN61.00 10/03/08FONTAINE, KIM795.71 10/03/08GIEL, NICOLE85.00 10/03/08GRUENHAGEN, LINDA226.35 10/03/08HOLMBERG, LADONNA392.00 10/03/08HORWATH, RONALD2,439.86 10/03/08JASKEN, NICHOLAS519.00 10/03/08JOHNSON, JAMES167.26 10/03/08JOSSART, ANGELA17.00 10/03/08JOYER, JENNA61.65 10/03/08KOGLER, RYAN133.00 10/03/08KRONHOLM, KATHRYN510.50 10/03/08KURZHAL, ALISON27.00 10/03/08LAMEYER, ZACHARY78.20 10/03/08MATESKI, WAYNE168.00 10/03/08MATHEWS, LEAH177.98 10/03/08MCCANN, NATALIE95.00 10/03/08MCCARTHY, ERICA101.25 10/03/08MILLER, SARA18.00 10/03/08OBRIEN, JULIE180.00 10/03/08OLSON, SANDRA192.50 10/03/08PEHOSKI, JOEL54.00 10/03/08PROESCH, ANDY734.04 10/03/08RHODY, DIANE238.00 10/03/08RICHTER, DANIEL71.00 10/03/08RICHTER, NANCY1,269.94 10/03/08RONNING, ISAIAH63.00 10/03/08SCHAEFER, NATALIE49.00 10/03/08SCHREIER, ROSEMARIE187.00 10/03/08SCHUNEMAN, GREGORY59.01 10/03/08SKUNES, KELLY60.75 10/03/08SMITH, ANN298.70 10/03/08TUPY, ELIANA34.00 10/03/08TUPY, HEIDE254.40 10/03/08TUPY, MARCUS242.55 10/03/08WARNER, CAROLYN150.90 10/03/08WEDES, CARYL98.00 10/03/08WICKNER, KRISTY91.69 10/03/08WOLFGRAM, TERESA91.88 10/03/08WOODMAN, ALICE138.00 10/03/08YOUNCE, BLAISE70.00 Packet Page Number 88 of 130 10/03/08ZALK, IDA77.44 10/03/08BOSLEY, CAROL318.60 10/03/08FITZENBERGER, VALERIE194.00 10/03/08HER, SHILLAME74.75 10/03/08HOLMGREN, STEPHANIE160.00 10/03/08LANGER, KAYLYN124.25 10/03/08SATTLER, MELINDA62.00 10/03/08BEHAN, JAMES1,873.81 10/03/08DOUGLASS, TOM1,240.12 10/03/08GROPPOLI, JOE342.00 10/03/08PATTERSON, ALBERT1,264.44 10/03/08PRINS, KELLY1,162.62 10/03/08REILLY, MICHAEL1,807.75 10/03/08AICHELE, CRAIG2,055.75 10/03/08PRIEM, STEVEN2,277.28 10/03/08WOEHRLE, MATTHEW1,943.75 10/03/08BERGO, CHAD2,499.19 10/03/08FOWLDS, MYCHAL3,196.06 10/03/08FRANZEN, NICHOLAS2,424.35 1006022 10/03/08LONGRIE, DIANA473.15 1006023 10/03/08DEFLORIN, ROXANNE997.50 1006024 10/03/08THOMFORDE, FAITH206.25 1006025 10/03/08WELCHLIN, CABOT2,950.47 1006026 10/03/08CHAMBERLAIN, JAMIE30.00 1006027 10/03/08KING, KYLE64.00 1006028 10/03/08KING, TYLER60.00 1006029 10/03/08KRINGS, JENA32.00 1006030 10/03/08KRINGS, JESSICA32.00 1006031 10/03/08LINDA, KELLIE279.00 1006032 10/03/08MASON, LAURA80.00 1006033 10/03/08MEISSNER, MICHAEL30.00 1006034 10/03/08MERRITT, MICHAEL32.00 1006035 10/03/08MILTON, TIMOTHY105.00 1006036 10/03/08PETERSON, EMILY75.00 1006037 10/03/08ROBBINS, CAMDEN28.00 1006038 10/03/08ADAMS, DAVID1,506.95 1006039 10/03/08VUE, LOR PAO187.50 1006040 10/03/08BUESING, DYLAN73.50 1006041 10/03/08CAMPBELL, JESSICA18.00 1006042 10/03/08FENGER, JUSTIN275.82 1006043 10/03/08GRANT, MELISSA353.56 1006044 10/03/08HANSON, MATTHEW73.50 1006045 10/03/08MCLAURIN, CHRISTOPHER347.19 1006046 10/03/08MORIS, RACHEL32.63 1006047 10/03/08NWANOKWALE, MORDY164.45 1006048 10/03/08OLSON, SHELBY18.00 1006049 10/03/08ROGNESS, TRYGGVE92.48 1006050 10/03/08ROSTRON, ROBERT269.76 1006051 10/03/08SAUCERMAN, MICHAEL80.03 1006052 10/03/08SCHAEFER, JAMES50.75 1006053 10/03/08SCHMIDT, JOHN66.98 1006054 10/03/08ZAGER, LINNEA78.38 1006055 10/03/08BOWMAN, MATTHEW284.00 1006056 10/03/08KOELNDORFER, JAMILYN36.25 Packet Page Number 89 of 130 1006057 10/03/08OLSON, KAYLA94.25 1006058 10/03/08SCHULZE, KEVIN341.75 1006059 10/03/08STEFFEN, MICHAEL28.00 1006060 10/03/08VALERIO, TARA282.75 TOTAL 466,033.97 Packet Page Number 90 of 130 Trans DatePosting DateMerchant NameTrans AmountName 09/13/200809/15/2008JOANN ETC #1970$115.46MANDY ANZALDI 09/16/200809/17/2008PARTY CITY #768$48.01MANDY ANZALDI 09/19/200809/22/2008PARTY CITY #768$8.98MANDY ANZALDI 09/12/200809/15/2008THE HOME DEPOT 2801$53.73JIM BEHAN 09/17/200809/18/2008TARGET 00011858$3.20JIM BEHAN 09/17/200809/19/2008THE HOME DEPOT 2801$7.44JIM BEHAN 09/17/200809/19/2008MILLS FLEET FARM #27$3.18JIM BEHAN 09/19/200809/22/2008AQUA LOGIC INC$15.03JIM BEHAN 09/19/200809/22/2008AQUA LOGIC INC$1,149.68JIM BEHAN 09/21/200809/22/2008WWW.THESPORTSAUTHORTY.COM$55.59JIM BEHAN 09/22/200809/23/2008MUSKA LIGHTING CENTER$139.57JIM BEHAN 09/23/200809/24/2008THE TRANE COMPANY$1,168.50JIM BEHAN 09/23/200809/24/2008WWW.THESPORTSAUTHORTY.COM$259.99JIM BEHAN 09/23/200809/26/2008PARK SUPPLY OF AMERICA IN$148.60JIM BEHAN 09/25/200809/26/2008HENRIKSEN ACE HARDWARE$10.09JIM BEHAN 09/23/200809/25/2008SMARTPHONE EXPERTS$30.85CHAD BERGO 09/17/200809/19/2008ACORN NATURALISTS-INTE$224.40OAKLEY BIESANZ 09/22/200809/23/2008QUIZNOS 1672 Q22$5.34RON BOURQUIN 09/13/200809/15/2008MSP COMMUNICATIONS$800.00HEIDI CAREY 09/17/200809/19/2008INNOVATIVE COLOR PRINTING$92.10HEIDI CAREY 09/18/200809/22/2008INNOVATIVE COLOR PRINTING$50.80HEIDI CAREY 09/22/200809/23/2008YELLOW BOOK USA$97.96HEIDI CAREY 09/24/200809/25/2008TARGET 00021931$11.28HEIDI CAREY 09/25/200809/26/2008PRICE CHOPPER INC$602.86HEIDI CAREY 09/25/200809/26/2008DEX EAST-LOCKBOX$34.53HEIDI CAREY 09/26/200809/26/2008DIGITAL ROOM INC.$106.52HEIDI CAREY 09/16/200809/18/2008INT'L CODE COUNCIL INC$89.00NICHOLAS CARVER 09/17/200809/19/2008MILLENNIUM MINNEAPOLIS$15.00NICHOLAS CARVER 09/11/200809/15/2008VIKING ELEC-CREDIT DEPT.$67.15SCOTT CHRISTENSON 09/12/200809/15/2008VIKING ELEC-CREDIT DEPT.($737.76)SCOTT CHRISTENSON 09/12/200809/15/2008VIKING ELEC-CREDIT DEPT.($65.72)SCOTT CHRISTENSON 09/12/200809/15/2008MENARDS 3022$4.02SCOTT CHRISTENSON 09/15/200809/17/2008THE HOME DEPOT 2801$19.21SCOTT CHRISTENSON 09/16/200809/18/2008THE HOME DEPOT 2801$9.50SCOTT CHRISTENSON 09/16/200809/18/2008THE HOME DEPOT 2801$47.12SCOTT CHRISTENSON 09/22/200809/24/2008THE HOME DEPOT 2801$49.06SCOTT CHRISTENSON 09/23/200809/24/2008THE TRANE COMPANY$581.00SCOTT CHRISTENSON 09/23/200809/25/2008VIKING ELEC-CREDIT DEPT.$470.81SCOTT CHRISTENSON 09/23/200809/25/2008THE HOME DEPOT 2801$13.04SCOTT CHRISTENSON 09/24/200809/25/2008BATTERIES PLUS$106.73SCOTT CHRISTENSON 09/24/200809/26/2008THE HOME DEPOT 2801$44.68SCOTT CHRISTENSON 09/25/200809/26/2008MENARDS 3059$23.99SCOTT CHRISTENSON 09/11/200809/15/2008BEST WESTERN HOTELS - ST.$89.60KERRY CROTTY 09/25/200809/26/2008GOOGLE *EMLE$89.95KERRY CROTTY 09/09/200809/15/2008MILLS FLEET FARM #27($93.93)CHARLES DEAVER 09/23/200809/25/2008CARPENTERS SMALL ENGINE R$48.64CHARLES DEAVER 09/09/200809/15/2008HEJNY RENTAL($17.39)THOMAS DEBILZAN 09/19/200809/22/2008MOGREN LANDSCAPE SUPPLY L$242.50DOUG EDGE 09/19/200809/22/2008MOGREN LANDSCAPE SUPPLY L$15.85DOUG EDGE 09/19/200809/22/2008HEJNY RENTAL$109.95DOUG EDGE 09/11/200809/15/2008OXYGEN SERVICE CO INC$66.75DAVE EDSON 09/22/200809/23/2008PATIO TOWN OAKDALE$163.20DAVE EDSON Packet Page Number 91 of 130 09/23/200809/25/2008BP OIL 07785827$30.00ANDREW ENGSTROM 09/23/200809/25/2008RAINBOW FOODS 00088625$38.87ANDREW ENGSTROM 09/23/200809/25/2008JAMAR TECHNOLOGIES$90.03ANDREW ENGSTROM 09/15/200809/16/2008KRUGE-AIR INC$979.52LARRY FARR 09/16/200809/17/2008MIDWEST LOCK & SAFE INC$377.80LARRY FARR 09/16/200809/18/2008API INC$262.00LARRY FARR 09/19/200809/22/2008DAVIS LOCK & SAFE$84.97LARRY FARR 09/22/200809/23/2008MENARDS 3022$32.62LARRY FARR 09/24/200809/25/2008BAUDVILLE, INC$52.89LARRY FARR 09/15/200809/16/2008AWARDS BY HAMMOND INC$250.00SHANN FINWALL 09/17/200809/18/2008FEDEX KINKO'S #0617$5.32SHANN FINWALL 09/17/200809/18/2008FEDEX KINKO'S #0617$8.53SHANN FINWALL 09/17/200809/19/2008RAINBOW FOODS 00088617$3.38SHANN FINWALL 09/19/200809/22/2008INT'L CODE COUNCIL INC$45.00DAVID FISHER 09/11/200809/15/2008OFFICE DEPOT #1090$54.35KAREN FORMANEK 09/17/200809/19/2008CURTIS 1000$44.03KAREN FORMANEK 09/18/200809/22/2008ADVANCED GRAPHIC SYSTEMS$189.57KAREN FORMANEK 09/16/200809/16/2008HP DIRECT-PUBLICSECTOR$1,299.60NICK FRANZEN 09/17/200809/17/2008HP DIRECT-PUBLICSECTOR$1,174.25NICK FRANZEN 09/17/200809/18/2008SYX*TIGERDIRECT.COM$45.65NICK FRANZEN 09/20/200809/22/2008HP 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Thomalla Subject: Approval of Police Department Donation From Residential Mortgage Group Date: September 29, 2008 Introduction The Police Department has received a donation from RMG (Residential Mortgage Group), and City Council approval is required before this donation can be accepted. Background RMG sent the Police Department a $50 check as part of their charitable donation program called ?Refer a friend. Build your community.? In the literature accompanying this donation, it explains that when a referral-generated mortgage closes, a donation will be made to a school, fire or police department on behalf of both the person who referred the client as well as the client who completed the loan. RMG instituted this program because it lets their clients directly improve the communities where they will be living. The company?s goal is to donate at least $200,000 to communities this year. The clients who designated the Maplewood Police Department for their $50 donation in conjunction with their loan closing are Willie and Mayko Sadler from the west side of Maplewood. This is the third donation of this type received from RMG, and we have been told that we may continue to receive donations in the future. Recommendation It is recommended that City Council approval be given to accept this $50 donation and that the necessary budget adjustments be made so the funds can be expended by the Police Department as needed. Action Required Submit to the City Council for review and action. DJT:js Packet Page Number 96 of 130 RESOLUTION AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor?s terms if so-prescribed, and; WHEREAS, Residential Mortgage Group (RMG) wishes to grant the City of Maplewood the following: $50, and; WHEREAS, Residential Mortgage Group has instructed that the City will be required to use the aforementioned for: use by the Police Department to directly improve the community where the donator will be living, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a two-thirds majority of its governing body?s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by two-thirds or more majority vote of its membership on _________________________, 20_____. Signed:Signed:Witnessed: __________________________________________________________ (Signature) (Signature) (Signature) Mayor______________Chief of Police_________City Clerk____________ (Title) (Title) (Title) ____________________________________________________________ (Date) (Date) (Date) Packet Page Number 97 of 130 Agenda #M-2 AGENDA REPORT To: Acting City Manager Chuck Ahl From: Chief of Police David J. Thomalla Subject: Approval of Youth Service Bureau Service Agreement Date: October 6, 2008 Introduction City Council approval is needed to enter into a service agreement with the Youth Service Bureau in 2009. Background This service agreement was presented to the City Council at its meeting on September 22, 2008. Due to typographical errors, the service agreement was returned for correction. The corrections have been made, and City Council approval of the service agreement is now being requested. The service agreement has been reviewed and approved by the City Attorney. Recommendation It is recommended that the City Council approve the attached service agreement with the Youth Service Bureau for 2009. Action Required Submit to the City Council for review and approval. DJT:js Attachments: Purchase of Service Agreement Exhibit A Packet Page Number 99 of 130 CITY OF MAPLEWOOD MAPLEWOOD POLICE PURCHASE OF SERVICE AGREEMENT The City of Maplewood, through its Police Department, City Hall, 1830 County Road B East, Maplewood, Minnesota, 55109, hereinafter referred to as the ?City,? and Youth Service Bureau, Inc., 101 West Pine Street, Stillwater, Minnesota, 55082, hereinafter referred to as the ?Contractor,? enter into this agreement for the period from January 1, 2009, to December 31, 2009. WHEREAS, the mission of the Maplewood Police Department is to build safer communities by repairing the harm from, reducing the risk of, and involving the community in the resolution of juvenile crime; WHEREAS, the Maplewood Police Department is committed to using community-based approaches to strengthen individuals, families, and community; WHEREAS, the Maplewood Police Department has identified the following outcomes for juvenile diversion and early intervention: Juvenile offenders will be held accountable for their actions by engaging in activities that repair the harm done to the victim and community and will participate in programs that promote an increased understanding of the impact of their offense on victims, communities, and themselves; Crime victims will be notified of diversion proceedings; will have opportunities to provide input; and, if willing, will have the opportunity to participate in the process; Community members will have active and direct involvement in programming; WHEREAS, the City, pursuant to its goals of providing accountability and the most appropriate diversion and early intervention available to juvenile offenders, wishes to purchase services for youth involved in at-risk behavior from the Contractor to support these outcomes; NOW, THEREFORE, the parties agree as follows: 1. Contractor?s Duties ? The Contractor agrees to the provision of the following services: a. Recruit and support community work-service sites. Supervise and monitor community work-service clients who are ordered by the court and/or referred by the Maplewood Police Department. Packet Page Number 100 of 130 b. Educational and prevention programs, specifically as follows: chemical awareness, fire awareness, theft awareness, violence awareness, or another approved alternative. Eligible juveniles include those who are referred by the Maplewood Police Department. The reason for the referral must be behavior or actions that could result in a police report and a petition for delinquency. c. Evaluation and counseling. Counseling services include crisis inter- vention, youth, and family and group counseling. Referrals will be made for psychological/psychiatric evaluation and long-term mental health treatment. d. The Maplewood Police Department agrees to provide victims of crimes diverted by local law enforcement the opportunity for direct or indirect involvement into how the juvenile should be held account- able, including consideration of the impact of the crime on the victim and any specific needs for restitution. When necessary, due to the offense, restitution will be determined and collected. e. When possible and appropriate, facilitate restorative justice interven- tions, such as victim/offender mediation, family group conferencing, and/or community panels, so that juvenile offenders are held directly accountable to the victim and victimized community through some form of reparation. 2. Attachments and References ? The Contractor agrees to provide the enumerated services in Exhibit A, which is attached and incorporated herein by reference. 3. Cost and Delivery of Purchased Services ? The total amount to be paid to the Contractor for services purchased under this agreement shall not exceed Twenty-Five Thousand Dollars ($25,000). For these services, the City agrees to make quarterly payments to the Contractor of Six Thousand Two Hundred Fifty Dollars ($6,250) on or about February 15, May 1, August 1, and November 1, 2009. 4. Eligibility for Services ? A Ramsey or Washington County resident between the ages of five and eighteen (or older if still in high school), their family members, and the victims of juvenile crime who are assessed to be appropriate shall be eligible for the services provided under the terms of this agreement. 5. Evaluation, Reporting, and Information Requirements ? The Contractor agrees to reasonable evaluations of its programs, employees, and volunteers and make them available for review by the Maplewood Police Department if so requested. The Contractor agrees to comply with all reporting requirements as assigned by law, rule, or contract by the State of Minnesota and Ramsey County. The Contractor further agrees to abide by all laws and rules regarding confidentiality and data practices. The Contractor agrees to provide necessary information allowed by law and deemed necessary by the Maplewood Police Department on referred cases. Packet Page Number 101 of 130 6. Indemnification ? The Contractor agrees to indemnify, defend, and hold harmless the City, its officers, employees, and agents for all claims arising out of the Contractor?s activities related to the services provided under this agreement up to the liability limits set forth in Minn. Stat. 466.04. The City will indemnify YSB, Inc., from and against all liability up to the liability limits set forth in Minn. Stat. 466.04. No other provision of this agreement shall serve to limit in any way the obligations of the Contractor to indemnify and defend the City under this clause. 7. Insurance Requirements ? The Contractor agrees that in order to protect itself, as well as the City, from claims arising out of the Contractor?s activities under this agreement, it will at all times during the term of this agreement keep in force policies of insurance providing the following liabilities: professional liability insurance policy in the minimum amount of Four Hundred Thousand Dollars ($400,000) bodily injury or death of one person; One Million Two Hundred Thousand Dollars ($1,200,000) for bodily injury per occurrence; comprehensive general liability insurance policy in the minimum amount of Four Hundred Thousand Dollars ($400,000) bodily injury or death of one person; One Million Two Hundred Thousand Dollars ($1,200,000) bodily injury per occurrence; One Million Dollars ($1,000,000) property damage; automobile insurance, including non-owned and hired autos, in the minimum of Four Hundred Thousand Dollars ($400,000) bodily injury or death of one person; One Million Two Hundred Thousand Dollars ($1,200,000) bodily injury per occurrence; and One Million Dollars ($1,000,000) property damage. The Contractor further agrees to maintain Workers? Compensation insurance in the statutory amounts. Certificates of Insurance showing the coverage listed herein shall be provided to the City prior to the effective date of this contract. 8. Data Privacy ? All data collected, created, received, maintained, or disseminated for any purpose by the activities of the Contractor because of this agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as federal regulations on data privacy. 9. Record Disclosures/Monitoring ? Pursuant to Minn. Stat. 16C.05, Subd. 5, the Contractor agrees that the City, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Contractor and involve transactions relating to this agreement. The Contractor agrees to maintain these records for a period of three years from the date of termination of this agreement. Packet Page Number 102 of 130 10. Nondiscrimination ? During the performance of this agreement, the Contractor agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed, or national origin be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all applicable federal and state laws against discrimination. 11. Independent Contractor ? Nothing contained in this agreement is intended or should be construed as creating the relationship of co-partners or joint ventures with the City or the Maplewood Police Department. No tenure or any rights or benefits, including Workers? Compensation, unemployment insurance, medical care, sick leave, vacation leave, severance pay, PERA, or other benefits available to City employees shall accrue to the Contractor or employees of the Contractor performing services under this agreement. 12.Conditions of the Parties? Obligation ? This agreement may be canceled by either party at any time, with or without cause, upon 30 days? notice, in writing, delivered by mail, or in person. Any alterations, variations, modifi- cations, or waivers of the provisions of this agreement shall be valid only when they have been reduced to writing, duly signed by both parties, and attached to the original of this agreement. 13. Compliance With Law ? The Contractor shall abide by all federal, state, or local laws, statutes, ordinances, rules, and regulations now in effect or hereinafter adopted insofar as they relate to the Contractor?s performance of the provisions of this agreement. 14. Firearms ? Unless specifically required by the terms of this contract, no provider of services pursuant to this contract, including, but not limited to, employees, agents, or subcontractors of the Contractor shall carry or possess a firearm on City premises. Violation of this provision shall be considered a substantial breach of the agreement. Violation of this provision is grounds for immediate suspension or termination of this contract, without notice, pursuant to Section 12. 15. Savings Clause ? If any section of this agreement is found to be invalid or not enforceable, the remainder of the agreement will remain in force and binding. 16.Governing Law ? The laws of Minnesota shall govern the interpretation and prosecution of this agreement. 17. Notices ? If any official correspondence concerning this agreement needs to be communicated to the other party, the following shall be deemed the effective addresses: Packet Page Number 103 of 130 As to the City: Maplewood Police Department 1830 County Road B East Maplewood, MN 55109 As to the Youth Service Bureau: Youth Service Bureau, Inc. 101 West Pine Street Stillwater, MN 55082 IN WITNESS THEREOF, the City and the Contractor have executed this agreement this ____________day of _____________________________, 2008. APPROVED AS TO FORM By:______________________________ By:_____________________________ City AttorneyMayor, City of Maplewood By:_____________________________ City Manager, City of Maplewood By:_____________________________ Chief of Police, City of Maplewood By:_____________________________ Executive Director, Youth Service Bureau, Inc. Packet Page Number 104 of 130 Contact Information Contact Person Paul Weiler Executive Director Address: Youth Service Bureau, Inc. 101 West Pine Street Stillwater, MN 55082 Phone: (651) 439-8800 E-Mail: paul.weiler@ysb.net Web Address: www.ysb.net Packet Page Number 105 of 130 Exhibit A YOUTH SERVICE BUREAU GENERAL ASSESSMENT 1-2 hours No fee Client, parent(s), and Youth Service Bureau (YSB) staff participates in a meeting to determine appropriate services. A diversion plan is designed that may include community work service, awareness classes, individual/family counseling, AODA assessment/counseling, 90-day no-use contract, etc. *General Assessments generally take place at YSB offices. VICTIM-OFFENDER SERVICES No fee YSB staff will assess what restorative justice measures best meet the needs of the victim and the offender. They may include conferencing, educational intervention, or restitution services. *Services generally take place at YSB locations. Exceptions are made to accommodate victims. Victim-offender services (conferences) can also be held within local schools. COMMUNITY WORK SERVICENo fee YSB accepts referrals for and monitors juvenile community work service hours. Juveniles are required to sign a behavior contract that is enforced while on the worksite. Juveniles are also given a time sheet and evaluation that are returned to YSB on or before deadline. Staff assists in finding work sites for juveniles and periodically throughout the year have community work crews (work crews are supervised by YSB staff). Referring party is notified when juvenile has completed hours. *Community Work Service intakes held at YSB offices. Periodically work crews are held and supervised by YSB staff in local communities. COUNSELING Accept most insurance or use a sliding fee scale YSB offers youth and family counseling. Sessions focus on developing strategies to resolve immediate and future problems. Services include individual, family, and group sessions which may be conducted at school or a nearby YSB service location. Packet Page Number 106 of 130 AWARENESS CLASSES: Theft Awareness Program (TAP) 2.5 hours $50.00 fee Class discusses devastating financial burden to the community as a result of theft, possible consequences of theft, and also offers individuals time to tell stories and parents the ability to express feelings/frustrations. Although shoplifting is discussed at great length in this class, theft in general is the main focus. Decision making is related to values. Chemical Awareness Program (CAP)4 hours $50.00 fee This class is an opportunity for youth and their families to gain knowledge of illegal drugs and the consequences of usage. The main goals of this class are to help youth make better decisions regarding chemical usage and equip parents with drug awareness and parenting suggestions. Also, most classes include a speaker recovering from chemical abuse/dependence, which offers real-light insight. Peaceful Alternatives to Conflict (PAC) 4 hours $50.00 fee This class focuses on anger awareness and violence. Different forms of violence are recognized and discussed. Anger triggers and de-escalation possibilities are identified. There is a strong emphasis on effective communication. A homework assignment is given. Health Awareness Class (HAC) 1.5 hours $25.00 fee This class addresses the dangers and legal consequences of tobacco use. This is strictly an educational experience. However, information and resources for breaking tobacco habits are made available. Fire Awareness Class (FAP) 1.5 hours $25.00 fee This class emphasizes fire safety awareness and impact to victim(s) or possible victims. Class content may be tailored to meet the needs of the individual offender. This class is scheduled as needed and may not be offered every month. *All class fees are the responsibility of juvenile and/or parent(s) of juvenile. *All classes held at YSB locations. Special exceptions can be made to offer classes within local schools. Packet Page Number 107 of 130 Agenda Item M3 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Assistant City Engineer SUBJECT: Pond Overlook Public Improvements, City Project 07-08, Resolution for Acceptance of Project DATE: September 30, 2008 INTRODUCTION The council will consider approving the attached resolution for acceptance of the project. This signifies that all contractual obligations have been met and the construction is complete. This will also allow final payment to be made to the contractor. BACKGROUND The council held a public hearing for the project on June 25, 2007 and set a budget comprised of a 100% developer assessment for the improvements. On August 27, 2007 a construction contract was awarded to Northdale Construction in the amount of $107,611.25. The final construction contract amount with the additional work in County Road D for locating the water main connection and rebuilding the roadway was $121,130.33. The new public road, Furness Place, was mostly completed in 2007 but the final lift of bituminous was placed in 2008. The cul-de-sac will ultimately serve a five building 2-unit town home development which was approved by the council through the PUD process. Currently the private construction is ongoing and a model unit has been built and landscaped. BUDGET The council approved a total project budget in the amount of $263,427. The actual total project cost is 163,538.51. A special assessment was levied against the developer property in the amount $148,116.77 th on October 8, 2007. The developer also posted a construction contingency escrow in addition to posting funds at the feasibility stage. Therefore the current project revenue is $163,878.93 which will cover total project costs. RECOMMENDATION It is recommended that the city council approve the attached resolution for the Pond Overlook Public Improvements, City Project 07-08: Acceptance of Project. Attachments: 1. Resolution 2. Location Map Packet Page Number 109 of 130 Agenda Item M3 Attachment 1 RESOLUTION ACCEPTANCE OF PROJECT WHEREAS, the City Engineer for the City of Maplewood has determined that the Pond Overlook Public Improvement, City Project 07-08, is complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 07-08 is complete and maintenance of these improvements is accepted by the city; and the final construction contract amount is $121,130.33. Final payment to Northdale Construction and the release of any retainage is hereby authorized. Packet Page Number 110 of 130 EXHIBIT 1 Agenda Item M3 Attachment 2 Packet Page Number 111 of 130 Agenda Item M4 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Assistant City Engineer SUBJECT: CarMax/Mogren Addition Improvements, City Project 06-17, Resolution for Modification of the Existing Construction Contract, Change Order No.4 DATE: October 2, 2008 INTRODUCTION The council will consider approving the attached resolution directing the modification of the existing construction contract in addition to reducing the retainage from 5% to 1%. This change order reflects a reduction in the construction contract. BACKGROUND/ DISCUSSION th On May 14, 2007, the City Council awarded Frattalone Companies a construction contract for utility and roadway improvements in the amount of $2,374,426.30. Change Order No. 4 is necessary for the following items: The final bituminous lift was recently placed prior to the Costco opening. The final pavement lift was delayed from 2007 to 2008 while Costco completed the major private site improvements. This resulted in an increase over the 2007 bituminous price. The unit price increase was $14.75 per ton for a total increase of $10,379.72. Reduction in the ?select granular borrow? quantity which was not needed as part of the road construction improvements: -$10,450.00. Staff is also recommending a reduction in retainage in the construction contract from 5% to 1% since the contractor has completed the improvements, and only small punch list items remain. BUDGET Change Order No. 4 will decrease the construction contract by $70.28 from $2,421,326.86 to $2,421,256.58. No budget adjustments are needed as this is a decrease in the contract amount. RECOMMENDATION It is recommended that the city council approve the attached Resolution for the Modification of Existing Construction Contract, Change Order No.4, for City Project 06-17. Attachments: 1. Resolution 2. Change Order No.4 3. Location Map Packet Page Number 112 of 130 Agenda Item M4 Attachment 1 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 06-17, CHANGE ORDER NO.4 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 06-17, CarMax/Mogren Addition Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 06-17, Change Order No.4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 in the amount of -$70.28. The revised contract amount is $2,421,256.58 . 2. The construction contract retainage is hereby authorized to be reduced from 5% to 1% . Packet Page Number 113 of 130 Agenda Item M4 Attachment 2 Packet Page Number 114 of 130 Agenda Item M4 Attachment 2 Packet Page Number 115 of 130 Agenda Item M4 Attachment 3 Packet Page Number 116 of 130 Agenda Item M5 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Assistant City Engineer Steve Love, Civil Engineer II SUBJECT: Beam Avenue Improvements, Project 07-26, Resolution for Modification of the Existing Construction Contract, Change Order No.1 DATE: October 2, 2008 INTRODUCTION The council will consider approving the attached resolution directing the modification of the existing construction contract. This change order reflects an increase in the construction contract due to the water services that were replaced at the request of the City of North Saint Paul. BACKGROUND/ DISCUSSION On June 9, 2008, the council awarded a construction contract to T.A. Schifsky and Sons in the amount of $1,549,872.78. The construction contract included reconstruction of Beam Avenue east of White Bear Avenue. The City of North St. Paul owns the water main in this area, and water main replacement was within the scope of the joint project. City of North St. Paul staff discovered that thirty-three water services would not turn off correctly and concluded that replacement was needed. Water Service Replacements: Qty. 33 Each $ 1,403.60 Total Cost $46,318.80 Maplewood will bill the full amount of this change order to the City of North St. Paul upon project completion under the authority of the joint-powers agreement both cities entered into prior to the work starting. BUDGET Change Order No. 1 will increase the current construction contract by $46,318.80 from $1,549,872.78 to $1,596,191.58. As previously stated the full cost for this change order will be billed to the City of North St. Paul and the budget should be adjusted to reflect North Saint Paul?s expected share increase. RECOMMENDATION It is recommended that the council approve the attached Resolution for the Modification of Existing Construction Contract, Change Order No.1, for City Project 07-26. Attachments: 1. Resolution 2. Change Order No.1 3. Location Map Packet Page Number 117 of 130 Agenda Item M5 Attachment 1 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 07-26, CHANGE ORDER NO.1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 07-26, Beam Avenue Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 07-26, Change Order No.1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No.1 in the amount of $46,318.80. The revised contract amount is $1,596,191.58 . 2. The finance director is hereby authorized to adjust the budget to reflect an additional $46,318.80 in funding from the City of North Saint Paul . Packet Page Number 118 of 130 Agenda Item M5 Attachment 2 Packet Page Number 119 of 130 Agenda Item M5 Attachment 3 City Project 07-26 Packet Page Number 120 of 130 Agenda Item M6 AGENDA REPORT TO: Acting City Manager, Chuck Ahl FROM: GIS Analyst, Chad Bergo SUBJECT: Authorization to Renew Ramsey County GIS Users Group Joint Powers Agreement DATE: October 2, 2008 Introduction The City of Maplewood is currently a member of the RCGISUG and has been for the last thirteen years. The current Joint Powers Agreement is expiring at the end of 2008. Background The RCGISUG is an alliance that was formed between public agencies interested in using Geographic Information Systems (GIS) and data created and maintained by Ramsey County. The deliverables acquired with RCGISUG membership are used within every department in Maplewood and is an essential data set to maintain our city systems. Budget Impact This expenditure has been planned for and will be funded from the IT Fund. Charges to be incurred are an annual fee of $3519.16. Recommendation It is recommended that authorization be given to renew Maplewood?s membership with the Ramsey County GIS User?s Group. Action Required Submit to City Council for review and approval. Attachments: 1. Joint Power?s Agreement between Members of the Ramsey County GIS User?s Group CB Packet Page Number 121 of 130 Packet Page Number 122 of 130 Packet Page Number 123 of 130 Packet Page Number 124 of 130 Packet Page Number 125 of 130 Packet Page Number 126 of 130 Packet Page Number 127 of 130 Agenda Item M7 AGENDA REPORT TO: Acting City Manager, Chuck Ahl FROM: IT Director, Mychal Fowlds SUBJECT:Authorization to complete fiber optic ring throughout City Campus DATE: October 6, 2008 Introduction Currently we have City owned fiber optic cable connecting the MCC and Public Works buildings to City Hall and from there the rest of the world. Creating a ring gives us redundancy in the event that we have trouble with any of the fiber optic lines. This proposal also includes a run from the MCC to the corner of White Bear Avenue and County Road B. Background As stated above, currently the MCC and Public Works buildings are connected to City Hall via fiber optic cables. This proposal includes having a line ran from the MCC to the Park Maintenance building and from the Park Maintenance building to the Public Works building via County Road B effectively creating a loop of City owned fiber optic cable. Having a loop gives us redundancy in that if we have trouble with any segment of fiber optic cable traffic will be automatically rerouted the other way around the loop. Currently if anything happens to either of the lines running to the MCC or Public Works building there would be work stoppages. An added bonus to this is that the Park Maintenance building would now be connected to the City?s network allowing employees there access to e-mail and all other programs housed at City Hall. The run from the MCC to the corner of White Bear Avenue and County Road B will connect us to North St. Paul?s private fiber and from them Roseville and a host of other northeast suburbs. Because it is all privately owned fiber we would have unrestricted use for sharing of services between connected cities. Budget Impact The fiber optic installation cost of $39,794.27 has been planned for and will be funded from the 2008 IT Fund. Recommendation It is recommended that authorization be given to complete the fiber optic ring throughout City Campus and the run to the corner of White Bear Avenue and County Road B. Action Required Submit to City Council for review and approval. 1.Requisition MRF Packet Page Number 128 of 130 REQUISITION Names of Bidders CITY OF MAPLEWOOD, MINNESOTA Underground Piercing IncAccess Communications Inc (This is NOT a Purchase Order) UnitUnit QuantityDescription AmountAmount PricePrice 1All materials & labor to complete fiber optic ring 32,600.00 32,600.00 37,365.51 37,365.51 throughout City campus and make the new run to the corner of White Bear Avenue and County Road B. Freight $ $ Subtotal ,.,. $3260000$3736551 Subtotal$3260000$3736551 Sales Tax @ .065 $2,119.00$2,428.76 Total $34,719.00$39,794.27 If low bidder is not recommended or only a single bid has been obtain, include a full explanation of reasons. Access Communications is the recommended bid due to $5,000 in splicing costs that must be performed by Access Communications therefore not included on the Underground Piercing bid. Deliver toName and address of recommended bidder Access Communications, Inc. Mychal Fowlds 1830 County Road B East5005 Cheshire Lane North, Suite 1 Maplewood, MN 55109Plymouth, MN 55446 Check one Requested by: Mail Purchase Order?YesNo Fax Purchase Order?YesNo Fax # (If needed)SignedDate Purchase Order No. City Manager Approval (Capital Outlay Only): (Assigned by Finance Dept.) INVOICE OR CHECKFUND PROGRAMACTIVITYACCOUNTAMOUNT SignedDate Finance Department Approval: SignedDate FOR ACCOUNTING USE ONLY:VENDOR NUMBER S:\FINANCE\Forms\Requisition Packet Page Number 129 of 130 Agenda Item M8 AGENDA REPORT TO: City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Consider Cost Adjustments for Additional Services to Contract with Kimley- Horn Associates for Preparation of Comprehensive Plan Sections DATE: October 8, 2008 INTRODUCTION On January 28, 2008, the City Council approved retaining consultant services for preparation of the Comprehensive Plan. Planning and engineering staff have worked with the various consultants over the past 9 months to prepare the final phases of the Plan. Work is nearly completed, however, the process has been much more intensive and time consuming. Adjustments to the consultant contracts will be necessary to complete the process. Background The Kimley-Horn and Associates, Inc. [KHA] work was to assist with preparation of the Comprehensive Transportation Plan and Comprehensive Sewer Plan sections of the Plan. The original authorization with KHA for this work began in 2007 and will extend into 2009. KHA representatives have provided contract services up to their contract amount of $53,800. Additional work is necessary to complete the plan in coordination with other consultants. The additional work has involved a number of extra presentations to the PTOS Committee, the Planning Commission, two additional public comment Open House sessions and extra review requests with surrounding communities and agencies. It is estimated that an additional $16,800 is required to complete their work. Note: An adjustment is currently being negotiated with MFRA to extend the planning portion of the th Comprehensive Plan Completion. This will be presented to the Council on October 27. It is anticipated that adequate funds are budgeted for this work as well as the KHA work. Budget Impact The funding for this work was included as line items in the 2007, 2008 and Proposed 2009 budget. Funding for this additional work is recommended as follows: $8,800 to be funded from Sanitary Sewer budget [601-508-000-4490] $8,000 to be funded from Public Works Administration [101-501-000-4490] RECOMMENDATION It is recommended that the City Council authorize the Acting City Manager to revise the consulting contract with Kimley-Horn (KHA) in the amount of $16,800 to complete the Sewer and Transportation Components of the Comprehensive Plan with funding from the Sewer Fund [601-508-000-4490] in the amount of $8,800 and from the Public Works Administrative Account [101-501-000-4490]. Packet Page Number 130 of 130