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HomeMy WebLinkAbout2008 09-22 City Council Meeting AGENDA MAPLEWOOD CITY COUNCIL 6:30 P.M. Monday September 22, 2008 City Hall, Council Chambers Meeting No. 26-08 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1.Acknowledgementof Maplewood Residents Serving the Country. C. ROLL CALL Mayor?s Address on Protocol: ?Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments. D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of September 8, 2008, Council Manager Workshop Meeting Minutes 2. Approval of September 8, 2008, Council Meeting Minutes F. VISITOR PRESENTATIONS ? PART I (Note: Visitor Presentations shall not extend past 7:00 p.m.; if time is not available to complete this item; all presenters will be instructed to remain at the meeting until this item is re-opened following Award of Bids, or return to the next Regular Meeting of the Council.) G. ADMINISTRATIVE PRESENTATIONS (Note: Items G-H shall not extend past 7:00 p.m.; if time is not available to complete these items, they shall be extended by Council motion to the end of the meeting following Visitor Presentation ? Part II.) H. COUNCIL PRESENTATIONS I. APPOINTMENTS AND PRESENTATIONS 1. Lifesaving Award ? Gisele Coleman 2. Swearing in Ceremony for New Firefighter, Brent Bassett 3. Council Statement on Settlement of Dr. Marlene Palkovich Litigation 4. Kim Facile ? Cable Commission J. PUBLIC HEARINGS 1. 7:00 p.m. ? Tax Increment Financing ? Extension of Duration of District No. 1-1, 1-2, and 1-3 and Amendments to District No. 1-4 and 1-5 a. Resolution to Modify TIF District Budgets for District No. 1-1, 1-2, 1-3, 1-4, and 1- 5 b. Resolution to Extend the Duration of District No. 1-1, 1-2 and 1-3 K. UNFINISHEDBUSINESS 1.Consider Petition to Re-Open Sterling Street between Larpenteur and Ripley L. NEW BUSINESS 1.On-Sale Intoxicating Liquor License ? James Joseph Gurule, New Manager for Noodles & Company 2.St. John?s Hospital Expansion, 1575 Beam Avenue a. Conditional UsePermitRevision b.Water, Storm Sewer and Ponding Easement Vacations c. Design Review 3.Consider Awarding 2009 Charitable Gambling Funds 4.ResolutionApproving Assignment and Assumption of a Loan Agreement from AIMCO- Silver Ridge, L.L.C. to Bigos-Silver Ridge, L.L.C. 5.Consider New Programs and Adjustments to Personnel Policy on a.Early Retirement Incentive b.Voluntary Leave Without Pay Program c.Reduction of Work Hours Request 6.Consider Approval of Juvenile Diversion Contract 7.Consider Approval of 2008-2009 Safe & Sober Communities Grant 8.Priory Public Improvements (St. Paul?s Monastery), Project 07-24 a.ResolutionOrdering Preparation of Assessment Roll b.ResolutionAccepting Roll and Ordering Assessment Hearing for October 27, 2008. 9.Hazelwood Street Improvements, Project 07-25 a.Modification of Existing Contract, Change Order No. 2 10.Approval of Claims M. CONSENTAGENDA 1.TemporaryGambling Permit ? Church of the Presentation of the Blessed Virgin Mary 2.ResolutionCertifying Election Judges for the November 4, 2008, General Election 3.Approval of Fall Clean-Up Event 4.Approval of Environmental and Natural Resources Rules of Procedure 5.Purchase of New Turnout Gear N.AWARD OF BIDS 1.Joy Park Phase I Improvements, City Project 08-14, Resolution Receiving Bids and Awarding Construction Contract O.VISITORPRESENTATION ? PART II (NOTE: This is a continuation of VISITOR PRESENTATIONS from earlier in the meeting and is intended to make time available if the item is not completed by 7:00 p.m. -Not intended for new visitor presentation items.) P. ADJOURNMENT Sign language interpreters for hearing impaired personsare available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk?s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please checkwith the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expectsof everyone appearing at Council Meetings ? elected officials, staff and citizens. It is hoped that by following these simple rules, everyone?s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyonewill follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Agenda Item E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30 p.m., Monday, September 8, 2008 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:33 p.m. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA Mayor Longrie moved to approve the agenda as submitted. Seconded by Councilmember Nephew. Ayes ? All The motion passed. D.NEW BUSINESS Mayor Longrie moved to close this session pursuant to Minnesota State Statute, Chapter 13 relating to Attorney/Client privilege for the purpose of discussion. 1. Declaration of Council Manager Workshop Topic and Intent to Close Session Patricia Gearin, Wipers Recycling vs. City of Maplewood Mayor Longrie reopened the session. E. ADJOURNMENT Mayor Longrie adjourned the meeting at 6:30 p.m. September 8, 2008 1 Closed Session City Council/Manager Workshop Minutes Packet Page Number 3 of 289 Agenda Item E2 MINUTES MAPLEWOOD CITY COUNCIL 6:30 p.m., Monday, September 8, 2008 Council Chambers, City Hall Meeting No. 24-08 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:35 p.m. by Mayor Longrie. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present D. APPROVAL OF AGENDA Acting City Manager, Chuck Ahl added G1. Administrative Presentations, Possible Special Meeting Discussion regarding Possible Settlement Discussion with Dr. Marlene Palkovich vs. the City of Maplewood. Mayor Longrie requested the addition of the following items under Council Presentations: H1. Gang Signs H2. Update on Traffic Roselawn Avenue/Rice H3. Admissions Fees H4. Policing concerns H5. Non-Emergency Phone Number H6. Polling Locations Councilmember Nephew moved to approve the agenda as amended. Seconded by Councilmember Hjelle. Ayes ? All The motion passed. E. APPROVAL OF MINUTES August 11, 2008, City Council Meeting Minutes Councilmember Nephew moved to approve the August 11, 2008, City Council Meeting Minutes (Second Reading) as submitted. Seconded by Mayor Longrie. Ayes ? All The motion passed. September 8, 2008 1 Packet Page Number 4 of 289 City Council Meeting Minutes August 25, 2008, City Council Workshop Meeting Minutes Councilmember Nephew moved to approve the August 25, 2008, City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. August 25, 2008, City Council Meeting Minutes Councilmember Nephew had a correction on pg 2, packet number 60, correcting Councilmember Hjelle?s request to spell disfunction correctly. Also on page 12, packet page 70, the motion to table is missing the Ayes ? All motion. Councilmember Juenemann had a correction on pg 3, packet number 61, under 6. Bill Schreiner, fourth sentence from bottom of page, words are repeated in the sentence and should be corrected to read properly. Mayor Longrie had a correction on page 9, her comments should read she had some reservationswhich have not been secret andin the course of time she had a number of people call her. Perhaps even applying pressure on her for approval of the project to clarify.(Then adding)Prior to the meetingshe had not made up her mind.On page 10, so the sentence reads , more clearly, add punctuation so it reads clearly. Because the TIF Provision that they are using , in order to get TIF . Councilmember Nephew moved to approve the August 25, 2008, City Council Meeting Minutes as amended. Seconded by Mayor Longrie. Ayes ? All The motion passed. August 28, 2008, A Continuation of August 25, 2008, City Council Meeting Minutes Councilmember Nephew had a correction on page 1, packet number 79 of 123, remove the words (SENT TO CHUCK FOR REVIEW SHOULD BE REMOVED). Mayor Longrie had a correction on page 2, packet number of 80 of 123, Mayor Longries wording under the project description TIF may be a tool for use in (inserting the words) qualifying projects and goes in as deferral to a developer for qualifying projects of special assessments. Councilmember Nephew moved to approve the August 28, 2008, A Continuation of August 25, 2008, City Council Meeting Minutes as amended. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. September 8, 2008 2 Packet Page Number 5 of 289 City Council Meeting Minutes Councilmember Juenemann moved to approve the August 29, 2008, Special Meeting Minutes as submitted. Seconded by Councilmember Nephew. Ayes ? Mayor Longrie, Councilmembers Juenemann, Nephew, Rossbach Abstention? Councilmember Hjelle The motion passed. F. VISITOR PRESENTATIONS ? PART I 1. Elizabeth Sletten, 2747 Clarence Street North, Maplewood. Ms. Sletten said the record retention for public meetings and other city business is increasingly further behind. She asked who is in charge of compiling, distributing and posting, the agendas, packets and meeting minutes? The Environmental Commission Meeting Minutes haven?t been posted since July 15, 2008. Also the Planning Commission Meeting Minutes have not been posted either and asked where these records are? She also discussed the Official Complaint Investigation letter her father, mother and herself sent the council on August 23, 2008. 2. David Schelling, 1955 Greenbrier Street, Maplewood. Mr. Schelling said many city?s are having shortfalls in revenue like the City of Lakeville laying 3 full-time people off, city?s such as St. Francis and possibly the City of Bayport going to a four-day work week. If there are decreases in revenue, city?s can lay people off, go to a four-day work week and can outsource things. Mr. Schelling said the city can raise taxes to cover the shortfalls. 3. Bob Zick, 2515 White Bear Avenue, Maplewood. Mr. Zick said he wished staff would pay more attention to the meeting minutes for the various boards, commissions and council. Because taxpayers and citizens come to city meetings to petition their government and make public comment and the statements made are not accurately reflected. Mr. Zick spoke about the Pioneer Press newspaper article of Friday, September 5, 2008, regarding Maplewood?s Finance department being in disarray as well as other concerns he has with staff at the City of Maplewood. (Due to the 7:00 p.m. time constraints Administrative Presentations and Council Presentations will be heard at the end of the council meeting.) G. ADMINISTRATIVE PRESENTATIONS H. COUNCIL PRESENTATIONS I. APPOINTMENTS AND PRESENTATIONS 1. Swearing in Ceremony for New Firefighters a. Maplewood Fire Chief, Steve Lukin gave the report and introduced the three new Maplewood Firefighters. b. Mayor Longrie read the oath of office to the new Maplewood Firefighters. c. The new Maplewood Firefighters were then presented with badges and were welcomed by everyone. September 8, 2008 3 Packet Page Number 6 of 289 City Council Meeting Minutes J. PUBLIC HEARINGS None. K. UNFINISHED BUSINESS 1. Consider Resolution Modifying Public Hearing Date for the Purpose of Modifying the TIF District Budgets and Extending the Duration of Districts. a. Acting City Manager, Public Works Director, Chuck Ahl gave the report. Councilmember Juenemann moved to approve the Resolution Calling for a Public Hearing on September 22, 2008, at 7:00 p.m. for the Purpose of Modifying the TIF District Budgets and Extending the Duration of Districts. EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: September 8, 2008 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on Monday, the 8th day of September, 2008 at 7:00 o?clock p.m. for the purpose, in part, of calling a public hearing on the City?s tax increment financing districts within its municipal development district. The following Councilmembers were present: All and the following were absent: None Councilmember Juenemann introduced the following resolution and moved its adoption: RESOLUTION 08-09-130 CALLING PUBLIC HEARING ON THE PROPOSED ADOPTION OF AMENDMENTS TO THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICT NOS. 1-1, 1-2, 1-3, 1-4, AND 1-5 WITHIN MUNICIPAL DEVELOPMENT DISTRICT NO. 1 BE IT RESOLVED by the City Council (the ?Council?) of the City of Maplewood, Minnesota (the ?City?), as follows: 1.Public Hearing. This Council shall meet on Monday, September 22, 2008, at approximately 7:00 p.m., to hold a public hearing on the proposed adoption of (a) Amendments to the Tax Increment Financing Plans for Housing Tax Increment Financing District Nos. 1-1, 1-2, 1-3, 1-4, and 1-5 within Municipal Development District No. 1, for an increase in the budget of said Tax Increment Financing Districts, all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 through 469.134, both inclusive, as amended and Minnesota Statutes, Sections 469.174 through 469.1799, both inclusive, as amended (collectively, the ?Act?); and (b) Amendments to the Tax Increment Financing Plans for Housing Tax Increment Financing District Nos. 1-1, 1-2 and 1-3 within Municipal Development District No. 1, for an extension of the duration of said Tax Increment Financing Districts, all pursuant to and in accordance with the Act and particularly Minnesota Statutes, Section 469.1794, as amended. September 8, 2008 4 Packet Page Number 7 of 289 City Council Meeting Minutes 2. Notice of Hearing; Filing of Plan Amendments. The City Clerk is hereby authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit A, to be published as required by the Act and to place a copy of the proposed Amendments to the Tax Increment Financing Plans on file in the City Clerk?s Office at City Hall and to make such copies available for inspection by the public. 3. Rescheduling. The hearing on this matter originally scheduled for Monday, September 8, 2008 is hereby postponed until Monday, September 22, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Nephew and upon vote being taken thereon, the following voted in favor: All and the following voted against the same: None Whereupon said resolution was declared duly passed and adopted. STATE OF MINNESOTA) )SS. COUNTY OF RAMSEY) I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that the attached resolution is a true and correct copy of an extract of minutes of a meeting of the City Council of the City of Maplewood, Minnesota duly called and held, as such minutes relate to the calling of a public hearing on the City?s tax increment financing districts within its municipal development district. City Clerk ____________________________ September 8, 2008 5 Packet Page Number 8 of 289 City Council Meeting Minutes EXHIBIT A CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council (the ?Council?) of the City of Maplewood, County of Ramsey, State of Minnesota, will hold a public hearing on Monday, September 22, 2008 at 7:00 p.m., at the Maplewood City Hall, 1830 E. County Road B, in the City of Maplewood, Minnesota, relating to the adoption of the following: (a) Amendments to the Tax Increment Financing Plans for Housing Tax Increment Financing District Nos. 1-1, 1-2, 1-3, 1-4, and 1-5 within Municipal Development District No. 1, for an increase in the budget of said Tax Increment Financing Districts, all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 through 469.134, both inclusive, as amended and Minnesota Statutes, Sections 469.174 through 469.1799, both inclusive, as amended (collectively, the ?Act?); and (b) Amendments to the Tax Increment Financing Plans for Housing Tax Increment Financing District Nos. 1-1, 1-2 and 1-3 within Municipal Development District No. 1, for an extension of the duration of said Tax Increment Financing Districts, all pursuant to and in accordance with the Act and particularly Minnesota Statues, Sections 469.1794, as amended. Copies of the Amendments to the Tax Increment Financing Plans as proposed to be adopted will be on file and available for public inspection at the office of the City Clerk at City Hall. A map of Municipal Development District No. 1, and Tax Increment Financing District Nos. 1, 2, 3, 4 and 5 is set forth below: [INSERT MAP of Municipal Development District No. 1, and Tax Increment Financing District Nos. 1, 2, 3, 4 and 5] All interested persons may appear at the hearing and present their view orally or in writing. Dated: _____________, 2008. BY ORDER OF THE CITY COUNCIL /s/ Karen Guilfoile______________________ City Clerk Seconded by Councilmember Nephew. Ayes ? All The motion passed. September 8, 2008 6 Packet Page Number 9 of 289 City Council Meeting Minutes 2. Consider Approval of Proposed Maximum Tax Levy Payable in 2009 a. Acting City Manager, Public Works Director, Chuck Ahl gave the report and answered questions of the council. b. Finance Director, Bob Mittet, addressed and answered questions of the council. Mayor Longrie asked if anybody wanted to speak regarding this item. David Schelling, 1955 Greenbrier Street, Maplewood, addressed the council and spoke regarding the Tax Levy Payable in 2009. Mayor Longrie moved to approve the Maximum Levy for 2008 Payable in 2009 in the amount of $15,700,0000 which is hereby approved and shall be certified to the Ramsey County Auditor. Seconded by Councilmember Hjelle. Ayes ? Mayor Longrie, Councilmember Hjelle Nays ? Councilmembers Juenemann, Nephew & Rossbach The motion failed. Councilmember Rossbach moved to approve the Resolution that Establishes the Maximum Levy for 2008 Payable in 2009 at 4.8% Increase for the Operating Levy and An Additional 1.2% Increase For the Debt Service Levy. RESOLUTION 08-09-131 PROVIDING PRELIMINARY APPROVAL OF A PROPOSED TAX LEVY PAYABLE IN 2009 WHEREAS, State law requires that the City Council give preliminary approval of a proposed tax levy for 2008 payable in 2009 by September 15, 2008, and WHEREAS, the City Council has reviewed preliminary information on the Proposed Tax Levy by fund and has determined the amount of the proposed tax levy payable in 2009 which is the maximum amount that will be levied. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD THAT the proposed tax levy for 2008 payable in 2009 in the amount of $16,481,820 is hereby approved and shall be certified to the Ramsey County Auditor. Seconded by Councilmember Juenemann. Councilmember Nephew made a friendly amendment to cut the $250,000 contingency fund. Councilmember Rossbach did not accept the friendly amendment. Seconded by Councilmember Juenemann. Ayes ? Councilmembers Juenemann, Nephew&Rossbach Nays ? Mayor Longrie, Councilmember Hjelle The motion passed. September 8, 2008 7 Packet Page Number 10 of 289 City Council Meeting Minutes 3. Set Public Hearing Dates on Proposed 2009 Budget and Property Tax Levy a. Acting City Manager, Public Works Director, Chuck Ahl gave the report. Councilmember Hjelle moved to approve the City?s Truth in Taxation Hearing on Monday, December 8, 2008, at 7:00 p.m. as part of the regular City Council Meeting. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. The council took a five-minute recess at 8:42 p.m. The council meeting reconvened at 8:51 p.m. L. NEW BUSINESS 1. Direction on Destruction of City Records. a. City Clerk, Director Citizen Services, Karen Guilfoile gave the report, addressed and answered questions of the council. b. City Attorney, Alan Kantrud addressed and answered questions of the council. c. Acting City Manager, Chuck Ahl addressed and answered questions of the council. Councilmember Rossbach moved that staff shall investigate all the things that were discussed at the council meeting to make sure the Maplewood Historical Society is not interested in storing the records and that all legal ramifications mentioned by City Attorney, Alan Kantrud have been checked into. If it is determined that the Maplewood Historical Society doesn?t want to retain the records and it is appropriate to do so, then the Maplewood Historical Society records could be stored by Mayor, Diana Longrie. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 2. Approval of Claims moved Approval of Claims. Councilmember Rossbach ACCOUNTS PAYABLE: $ 1,135,204.88 Checks # 76265 thru #76358 Dated 08/20/08 thru 08/26/08 $ 149,257.21 Disbursements via debits to checking account Dated 08/21/08 thru 08/21/08 $ 598,446.56 Checks # 76359 thru #76410 Dated 08/25/08 thru 09/02/08 $ 255,328.90 Disbursements via debits to checking account dated 08/20/08 thru 08/29/08 __________________ $ 2,138,237.55 Total Accounts Payable September 8, 2008 8 Packet Page Number 11 of 289 City Council Meeting Minutes PAYROLL $ 519,115.64 Payroll Checks and Direct Deposits dated 08/22/08 $ 3,695.07 Payroll Deduction check #1005727 thru #1005728 dated 08/22/08 ___________________ $ 522,810.71 Total Payroll GRAND TOTAL $ 2,661,048.26 Seconded by Councilmember Nephew. Ayes ?Mayor Longrie, Councilmembers Juenemann, Rossbach, Nephew Nay ? Councilmember Hjelle The motion passed. M. CONSENT AGENDA 1. Councilmember Rossbach moved to approve item 1. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 1. Councilmember Rossbach moved to approve the Temporary Gambling Permit for North Star Chapter Brewery Collectible Club of America (BCCA). Resolution 08-09-132 Temporary Gambling Permit Resolution for North Star Chapter BCCA BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary gambling permit for lawful gambling is approved for the North Star Chapter BCCA (Brewery Collectible Club of America, 1060 McKnight Road, to be used on October 11, 2008, at Aldrich Arena, 1850 White Bear Avenue. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Nephew. Ayes ? All The motion passed. September 8, 2008 9 Packet Page Number 12 of 289 City Council Meeting Minutes N. AWARD OF BIDS None. O. VISITOR PRESENTATIONS ? PART II None. (Moved to the end of the meeting due to time constraints) G. ADMINISTRATION PRESENTATIONS 1. Special Meeting Monday, September 15, 2008, at 6:30 p.m. a. Acting City Manager, Chuck Ahl discussed the Special Meeting of September 15, 2008, at 6:30 p.m. for purposes of declaring a special meeting under a Closed Session Meeting regarding Dr. Marlene Palkovich vs. City of Maplewood. H. COUNCIL PRESENTATIONS 1. Gang Signs ? Mayor Longrie Mayor Longrie discussed graffiti and gang signs raised at a Citizens Forum meeting. Mayor Longrie passed photos of the graffiti onto Maplewood Police Chief, Dave Thomalla. Maplewood Police Chief, Dave Thomalla spoke regarding what he saw in the photos and stated the photos were not gang signs but graffiti and that if people see things like this to contact the city if they happen to see any graffiti or gang signs in Maplewood. 2. Update on Traffic on Roselawn Avenue/Rice Street ? Mayor Longrie Mayor Longrie asked Mr. Ahl for an update on the traffic concerns on Roselawn Avenue and Rice Street. Mr. Ahl said the city is making arrangements to do a traffic count and the truck traffic in the area very soon. More information will be made available to the council. 3. Admission Fees ? Mayor Longrie Mayor Longrie said she read a statement on a website that she hadn?t paid an entrance fee to attend the Bruce Vento spaghetti dinner. Mayor Longrie wanted to inform everyone that she had paid her $50 entrance fee. 4. Policing Concerns in Gladstone Area? Mayor Longrie Maplewood Police Chief, Dave Thomalla spoke about citizen concerns regarding which Maplewood Police officers are responsible for policing the Gladstone area. Lieutenant Shortreed is the person to contact regarding this area. Further information such as this is available on the city website listed under the police department. 5. Non-Emergency Phone Number ? Mayor Longrie Maplewood Police Chief, Dave Thomalla said other than the administrative numbers for the Maplewood Police department, which is answered by the records division at 651-249- 2600, the dispatch lines are answered by Ramsey County which include 911, 651-777- 8191, and 651-249-2500. 6. Polling Locations - City Clerk, Karen Guilfoile Ms. Guilfoile spoke about the changes in polling locations for the different precincts. For more information people can call the City Clerk?s office, or go to the city website. P. ADJOURNMENT Mayor Longrie adjourned the meeting at 10:00 p.m. September 8, 2008 10 Packet Page Number 13 of 289 City Council Meeting Minutes Agenda Item I3 AGENDA REPORT TO : City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Council Statement on Settlement of Dr. Marlene Palkovich Litigation DATE: September 17, 2008 INTRODUCTION/SUMMARY The City Council approved a settlement of litigation with Dr. Marlene Palkovich at their special meeting on September 15, 2008. As part of the settlement agreement, the Council agreed that the Acting City Manager will read a statement on the settlement as part of a regular meeting. A copy of the statement is part of the settlement agreement which is anticipated to be signed on September 19, 2008. The statement, which is part of the settlement agreement, will become public information at that time. A copy of the statement will be made available at the meeting. RECOMMENDATION The settlement agreement provides that the City Council considers this matter closed. No action is recommended. Packet Page Number 14 of 289 Agenda Item I4 AGENDA REPORT TO : City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Presentation: Kim Facile from Cable Commission DATE: September 17, 2008 INTRODUCTION/SUMMARY nd Kim Facile, the Council?s appointed representative to the Cable Commission, will attend the 22 Council meeting and will be prepared to give a quick 10-15 minute presentation. Kim will speak first and has also invited Tim Finnerty, GTN Director, to assist with fielding any questions. RECOMMENDATION No action is recommended. Packet Page Number 15 of 289 AGENDA NO. J-1 AGENDA REPORT To: City Manager From: Finance Director Date: September 17, 2008 Re: Tax Increment Financing ? Extension of Duration of District No. 1-1, 1-2 and 1-3 and Amendments to Districts to District No. 1-4 and 1-5 BACKGROUND In March 2008, Staff received Council approval to engage Springsted, Inc. to do a comprehensive analysis of the City?s existing Tax Increment Financing. The objective of this study was to identify areas of concern and recommend actions to maximize the performance of the existing districts. Several districts are nearing the required dates of decertification and a couple of bond issues that rely on tax increments to make debt service payments regularly require tax levy to supplement the tax increments. The analysis performed by Springsted was delivered in July 2008 and identified several TIF districts that are underperforming when compared to initial estimates. Underperformance is due to tax reforms enacted in 2001. These reforms resulted in many districts across the state with deficits. Legislation enacted in 2003 recognized the effect of the 2001 legislation on existing TIF districts and, in response, allowed any city with a TIF deficit to extend the district term. RECOMMENDATION: Resolutions are attached, one for each TIF District for which staff recommends action to be taken. C:\Documents and Settings\kformaneck\Local Settings\Temporary Internet Files\OLKC28B\TIF Extension of Duration Council Memo 092208.doc Packet Page Number 16 of 289 7TVMRKWXIH-RGSVTSVEXIH .EGOWSR7XVIIX7YMXI 7EMRX4EYP12 8IP Page 2 The City may transfer available increments from other tax increment financing districts, if the transfer is necessary to eliminate a deficit in the district to which the increments are transferred. The increments may be transferred without regard to whether the transfer or expenditure is authorized by the tax increment financing plan for the district from which the transfer is made. A deficit in the district for purposes of this subdivision means the lesser of the following two amounts: - the amount due during the calendar year to pay preexisting obligations of the district; minus the total increments collected from properties within the district that are available for the calendar year including amounts collected in prior years that are currently available; plus total increments from properties located in other districts in the municipality including amounts collected in prior years that are available to be used to meet the district's obligations, or - the reduction in increments collected from properties located in the district for the calendar year as a result of the changes in class rates. Springsted performed an analysis using the parameters described above to determine that the deficit was a result of the tax reforms and what that estimated deficit amount was. We estimated the annual financial activities of the districts from 2001 through the remaining term of the district using information provided by city staff, and property value records provided by Ramsey County. Using the methodology described above and performing both calculations, through 2007 we calculated the deficit to be approximately $1.4 million under the first scenario and $3.4 million under the second scenario; based on these conclusions we determined that the TIF Districts deficits have been a result of the property tax reforms. We also calculated what the hypothetical cash flow would have been had the tax reforms not occurred. Through the statutory remaining term of the districts, the estimated fund balance would have been close to $465,000. Attachment 1 contains our calculations under this statutory requirement. MN Statues 469.1792 -Special Deficit Authority This portion of the statute was intended to provide a potential remedy for the City to reduce and/or eliminate the deficit in the TIF District as a result of the tax reforms. It applies to a preexisting district (district with a request for certification prior to August 1, 2001) for which: - the increments from the district were insufficient to pay preexisting obligations as a result of the class rate changes or the elimination of the state-determined general education property tax levy under this act, or both; or - the City has a binding contract, entered into before August 1, 2001, requiring the City to pay an amount that may not exceed the increment from the district or a specific development within the district; and (ii) the City is unable to pay the full amount under the contract from the pledged increments or other increments from the district that would have been due if the class rate changes or elimination of the state- determined general education property tax levy or both had not been made under Laws 2001, First Special Session chapter 5. Packet Page Number 18 of 289 Page 3 The following definitions are important when determining the qualifications of TIF Housing Districts No.'s 1-1, 1-2, & 1-3: - "Preexisting District" means a district with a request for certification prior to August 1, 2001. - Preexisting Obligation" means a bond or binding contract that: Was issued or approved before August 1, 2001, or was issued pursuant to a binding contract entered into before July 1, 2001, or Was issued to refinance an obligation under item (i), and iii. Is secured by increments from a preexisting district. With a qualified district, the City is authorized to take the following actions: - Election that the original local tax rate does not apply to the district; and - Election that the fiscal disparities contribution be 'reversed' (option A) The City is authorized to take the above actions only after the City Council approves the action, by resolution, and after notice and public hearing, similar to a modification to the TIF Plan. Due to the date and manner in which TIF Housing Districts No.'s 1-1, 1-2 & 1-3 were created, the above-stated actions are not applicable to the districts. The districts were created prior to the enactment of an original local tax rate' and had been established under option A regarding fiscal disparities. Therefore the city did not have the capacity to increase tax increment collections per this section of the statute and no further analysis was required. MN Statutes 469.1794 -Duration Extension to Offset Deficits Subject to the conditions and restrictions imposed under this section, the City may, by resolution, extend the duration limit of a TIF District to reduce and/or eliminate a deficit created by the 2001 property tax reforms. To act under this statute the City must have qualifying obligations, which means a preexisting obligation that is one of the following: o GO bond of the City or authority o Revenue bond of the City to which other revenues in addition to tax increments are pledged; o Interfund loan, including an advance or payment made after June 1, 2002, to pay an obligation listed above; o Obligation assumed by a developer prior to January 1, 2001 to repay a GO bond issued by a municipality to fund cleanup and development activities, if the developer assumes the obligation more than 5 years after the issuance of the bonds, o Bond issued to refinance a preexisting obligation Packet Page Number 19 of 289 Page 4 Before an authority may extend the duration, certain conditions must be met with regard to the district: - Election that the original local tax rate does not apply to the district; - Election that the fiscal disparities contribution be 'reversed' (option A); - Transfer of any available increments in other districts to pay qualified obligations of the district under MN Statute 469.1763; and - A finding that, after taking into account all of the increments that are available to pay qualifying obligations for the district, the increments from the district will be insufficient to pay the amount of qualifying obligations and that the insufficiency is a result of class rate compression. The City is authorized to extend the duration of TIF Housing Districts No.'s 1-1, 1-2 & 1-3 only after providing public notice and holding a public hearing. The public notice must be circulated at least once in a newspaper of general circulation in the City, not less than ten days or more than 30 days prior to the date of the hearing. The maximum a district may be extended is four years, or the tax reform percentage for the district, determined through a calculation utilizing 2001, 2002 and 2003 information, multiplied by the remaining duration of the district.. If the City determines that the extension permitted will not provide sufficient revenue to pay in full the amount of qualifying obligations, it may apply to the commissioner of revenue for an additional duration extension. Springsted assisted the City with the calculation to determine the maximum extension of the districts. We followed the 4-step process as outlined in the statute and calculated the maximum term extension to be 4 years for Districts 1- 1 & 1-2, and 2 years for 1-3. Attachment 2 contains our analysis of the maximum extension. It is important to note that tax increments of an extended district may only be used to pay preexisting obligations of the district and administrative expenses and it must be decertified at the end of the first calendar year when sufficient increments have been received to pay the qualified obligations of the extended district. Any remaining unspent increments must be distributed as excess increments. Conclusion -Duration Extensions As indicated earlier in this memo, the provisions of the first two requirements (elections that the original local tax rate does not apply and reversal of fiscal disparities contribution) do not apply to TIF Housing Districts No.'s 1-1, 1-2, & 1- 3, therefore no further analysis or action had been required. To the extent available, the City will transfer available increments from existing TIF Districts pursuant to the special deficit pooling provisions of the statute. Following these actions, the City has determined that the increments from TIF Housing Districts No.'s 1-1, 1-2, & 1-3 are insufficient to finance all the existing qualifying obligations of the districts and that an extension will be necessary to remedy the deficit. A public notice was published on September 10 and the Council will hold a public hearing on September 22 to review the extensions of TIF Housing Districts No.'s 1-1, 1-2, &1-3. Packet Page Number 20 of 289 Page 5 We believe the City has taken the necessary steps to extend the duration of the district. It is our recommendation that the City annually review the financial position of the districts to determine if a request to the commissioner of revenue will be necessary to further remedy the deficits. TIF Housing Districts 1-4 & 1-5 Budget Modifications In reviewing the cash flow projections for the City's TIF Districts it was determined that a modification to the budget of Housing Districts 1-4 & 1-5 was necessary to account for greater than projected TIF revenue in the Districts and the Districts support of the General Obligation Tax Increment Financing Bonds Series 1999B. Repayment of the 1999B bonds is obligated to TIF Housing Districts No.'s 1-4, 1-5, & 1-6, with the current authority for repayment of $283,360 from 1-4, $231,220 from 1-5, and $1,222,878 from 1-6. In preparing our cash flow projections for the City's TIF Districts, it was determined that Housing Districts 1-4 & 1-5 would be capable of supporting a larger portion of the debt-service on the 1999B bonds than previously estimated and that a budget modification was necessary to account for this. The City is able to modify the budgets for these Districts to account for a greater level of debt-service on the 1999B bonds after the conclusion of the 5-year rule due to the unique nature of Housing TIF Districts. Under Minnesota Statues, Section 469.1763, subdivision 2(b) and subdivision 3(a)(5), any expenditure of increment from the TIF District to pay the cost of a "housing project" as defined in Minnesota Statutes, Section 469.175, subd. 11 will be treated as an expenditure within the district for purposed of the "pooling rules" and the "five year rule". Based on the authority provided in this section of Statute the City has the ability to perform a budget modification on Housing TIF Districts 1-4 & 1-5 to increase the budget for transfers out for debt service on the 1999b TIF bonds. The proposed modification to the TIF Plans for Housing Districts 1-4 & 1-5 are included as an attachment. In order to modify the budget of a TIF District the City must provide public notice and hold a public hearing. The public notice must be circulated at least once in a newspaper of general circulation in the City, not less than ten days or more than 30 days prior to the date of the hearing. Additionally, notification of the impact of the budget modification, and a draft TIF plan modification must be provided to the County Auditor and the Clerk to the School Board at least 30 days prior to the public hearing. Draft TIF Plan modifications and impact statements were provided to the County and School District on August 28, the notice of public hearing was published on September 10, and the public hearing is scheduled for September 22. Thank you for the opportunity to be of assistance to the City of Maplewood. Please contact us at 651-223-3000 with any questions or comments relative to this analysis. Packet Page Number 21 of 289 A~ ~Ur ~ o ~00 ~~~ ~ ° w ` r ~ o o ~ o~ ~ ~ - M M ~ ~ _ o ~ m . - ~ ~ mr g k Y °o r~ tO1o~ R rv ~ - ~ ~ ~ ~ ~u°~ _ - o ~i m ~ _ rn ~ rv ~ m ~ m < ~ ~ ~ ~ -- m ~ pi o ~i m a ~ _ ~ m m m ~ m ~ ~ ~ ~ m ~ m ~ - ~ ~ M~ m u ~ m n M ~ ~ ~ ` e e ~ ~ ~ e ~ o ~ m ~ y r r i '~' r ~ o ~ o ~ M 00 ~ o ~ ~ M rv ~ ~ ~ ~° _ ° ° ° ~ o rvm ° M e ~ a ~ '^ a o %o a~ a~ ~ m ~ m n ~ o ~ a ~ m d N '9' < ~ M ~ ~ n ~ m m rv io ~ ~ io m rv rv N . .~ .~ ~ E ~ ~ -_ ~ .... ~ .... ~ c N c N E w_ ~ - _~ E~ a ~. '_ ~ K m a L ~ ~ K m a L ~ ~ K m a L ~ L ~ u ~ ry ^ m o m ~ ~ ~ a m rc'_ _ 'u p v rc o° - . ~ H __ m U m ~ ~ rc m m U m ~ rc m m U m ~ rc m rc a _ ^ - ~ o U ~ Q _ _ - ~ c ~ ~ - ~ c ~ ~ - ~ c ~ U c o - ~ A m a ~ ~ ro -_- 'o ~ HO A m _ a _ ~ a m c a~ ~^ E ~ U - -~ ~ Q Q U t QU a _ LL -~ ~ m~ Q Q U t QN a _ LL -~ ~ m~ Q Q U t Q a LL QU = Fi ~ ~ - 4 N O U' E_ ~ 3 O =~ mU' E_ "~_ w n- ~ a ~~3 EF ~.3 EF ~.3 - Er E~ -' ~ ~ -0c w w w W~ ? ' ? ~ - ~ - a v ? U ~ ' ~ v v v ~ ~ rv ~ 3w << ~ ~ ~ ~ U U U d _ a Q E m a ra a ra a ra E E E W ~ ~ E ~ L~ W W W N U O Q ~ ~ ~ O ~ ~ ° ° cat age Nu b dm N L U fC a y W ~ O . ~ O ' 0 N O N ~ N O O ~ ~ +O+ ~ v N ~ U p ~ o ~ ~ ~ O N 67 O z ~ ~ ~a ~ ~ ~ C~ ~_ C ~ ,L O 0 0 +_~+ LL LL U H H N o0 0 I~ N N N M r M ~ U O ~ O yL+ N N X L p ~ ~ O ~ N O Z ~ ~ O CO C ~ ~~ Q U ~ ~ Q N ~ L ~_ N 0 p X a (L~ L r X y-+ L0 r M Q 'y-+ VJ ~ ~ N ~ M Ch r M ~c "-' r C ~ fn L L y--~ 0 ~ N p N ~ ~ ~ ~ O ~ ~ W L o ~ ~ ~ .-" ~ ' 7 a~ .L X Z N N ~ p ~ O ~ 0 ~ C G ~ o y--' L X ~ ~ ~ L r . ~ . ~ Q + 'y- VJ ~ N ~ ~ ~ ~ N d N N a ~ ~ r N N f~ f~ ~ ~ f~ r+ f~ r+ O O H H ~~ o ~~ ~ o ~o ~ N N ~ d N O N L O O ~ ~ O fn "a ~ ~ ~ ~ U ~ ~ ~ ~ ~ ~ o ~ Z O ~ ~ N L r ~!1 L L ~ L ~ ~ o -a o U ~ d Z x ~ x x x ~ O O X N O j >+ O ~ ~ ~ Q ~ ca H H ~ 0 0 ~ N M O O O N N N Q N 00 I~ I N N ~ 1~ N ~ ~ M O O O O N N O ~ U ~ ~ N Z ~ O N L ~ o U co H d Z N O X ~' co ~ H ~ ~ .~ O d H N X co H co 0 O a~ N Q Q N Packet Page Number 23 of 289 X O O O O U CO U C O .N C N c O 0 O N Q G a~ 0 Q O c N c .Q ~ M O ~ O ~ N ~~ ~~_ N L U fC a y W ~ O . ~ O ' 0 N O N ~ N O O ~ ~ +O+ ~ v N ~ U p ~ o ~ ~ ~ ~ O N 67 O z ~ ~ ~a ~ ~ ~ C~ ~_ C ~ ,L O 0 0 +_~+ LL LL U H H 00 O o O N tD I~ O M N O M ~ U O ~ O yL+ N N X L p ~ ~ O ~ N O Z ~ ~ O CO C ~ ~~ Q U ~ ~ Q N ~ L ~_ N 0 p X a (L~ L r X y-+ L0 r M Q 'y-+ VJ ~ M ~ (O M Ch O M ~c "-' r C ~ fn L L y--~ 0 ~ N p N ~ ~ ~ ~ O ~ ~ W L o ~ ~ ~ .-" ~ ' 7 a~ .L X Z N N ~ p ~ O ~ 0 ~ C G ~ o y--' L X ~ ~ ~ L r . ~ . ~ Q + 'y- VJ r ~ ~ rn ° M a a o O_ N N ~ ~ r N N X X H H ~ r+ ~ r+ O O H H ~~ o ~~ ~ o ~ o ao ~n ~ o ~ N ~ O d N O L 0 ~ ~ ~ r fn "a ~ ~ ~ ~ ~ U ~ ~ ~ ~ ~ ~ o ~ Z O ~ ~ N L r ~!1 L L ~ L ~ ~ o -a o U ~ d Z x ~ x x x ~ O ~ ~ `n o ~ a o Q N ~ (O ~ N ~ ~ ca H H ~ 0 0 ~ N M O O O N N N Q N r ~~ti N ~ ~ M O O O O N N O ~ U ~ ~ N Z° O N L ~ o U co H d Z ~O X ~' CO ~ H ~ ~ .~ O d H N X co H co 0 O a~ N Q Q N Packet Page Number 24 of 289 X O O O O U CO U C O .N C N c O 0 O N Q G a~ 0 0 U c N c .Q ~ M O ~ O ~ N ~~ ~~_ N L U fC a y W ~ O . ~ O ' 0 N O N ~ N O O ~ ~ +O+ ~ v N ~ U p ~ o ~ ~ ~ ~ O N 67 O z ~ ~ ~a ~ ~ ~ C~ ~_ C ~ ,L O 0 0 +_~+ LL LL U H H \° (O ~ 69 ~ O r ~ U O ~ O yL+ N N X L p ~ ~ O ~ N O Z ~ ~ O CO C ~ ~~ Q U ~ ~ Q N ~ L ~_ N 0 p X a (L~ L r X y-+ L0 r M Q 'y-+ VJ o ~ ~ O r N O N r ~c "-' r C ~ fn L L y--~ 0 ~ N p N ~ ~ ~ ~ O ~ ~ W L o ~ ~ ~ .-" ~ a~ .L 'X 7 Z N N ~ p ~ O ~ 0 ~ C G ~ o y--' L X ~ ~ ~ L r . ~ . ~ Q + 'y- VJ d ~ ~ a M M M N N f~ f~ ~ ~ f~ r+ f~ r+ O O H H ~~ o ~~ ~ o ~ o ao ~n ~ o ~ N ~ O d N O L 0 ~ ~ ~ r fn "a ~ ~ ~ ~ ~ U ~ ~ ~ ~ ~ ~ o ~ Z O ~ ~ N L r ~!1 L L ~ L ~ ~ o -a o U ~ d Z x ~ x x x ~ O ~ ~ ~ N N Q M ~ M M ca H H ~ 0 0 ~ N M O O O N N N Q N ~I~ ~ M ~ M O O O O N N O ~ U ~ ~ N Z° O N L ~ o U co H d Z N O X ~' co ~ H ~ ~ .~ O d H N X co H co 0 O a~ N Q Q N Packet Page Number 25 of 289 X O O O O U CO U C O .N C N c O 0 O N Q G a~ 0 Q O c N c .Q ~ M O ~ O ~ N ~~ ~~_ City of Maplewood, Minnesota Modification to the Development Program for Development District No.1 And Modification to the Tax Increment Financing Plan for Tax Increment Financing (Housing) District No.1-4 Original Plan Adopted: December 23, 1991 1St Modified Plan Dated: February 10, 1992 2nd Modified Plan Adopted: May 24,1993 3rd Modified Plan Adopted: February 9,1998 4t" Modified Plan Adopted: September 27,1999 5t" Modified Plan Adopted: March 12, 2001 6t" Modified Plan Adopted: September 8, 2008 (Draft) Prepared by: SPRINGSTED INCORPORATED 380 Jackson Street, Suite 300 St. Paul, MN 55101-2887 (651) 223-3000 WWW.SPRINGSTED.COM Packet Page Number 26 of 289 Purpose of the Amendment to the Tax Increment Financing Plan The City has established Tax Increment Financing District No. 1-4 within Municipal Development District No. 1. The City is not enlarging the boundaries of either Tax Increment Financing District No. 1-4 or Municipal Development District No. 1. The City hereby modifies the Tax Increment Financing Plan to authorize the use of future tax increments from Tax Increment District No. 1-4 to be used to fund additional project costs as included in Section 6.7. The City is modifying the Tax Increment Financing Plan to facilitate the financing of future TIF eligible project costs within the TIF District and/or Development District. Attached are the Estimated Impact on Other Taxing Jurisdictions Report, Assumptions Report, and Projected Tax Increment Report. This modification is not expected to impact any other sections of the Development Program and TIF Plan. Packet Page Number 27 of 289 TABLE OF CONTENTS Section Section 6.7 Estimated Public Costs .................................... Section 6.9 Sources of Revenue ......................................... Section 6.11 Estimated Impact of Tax Increment Financing Estimated Impact on Other Taxing Jurisdictions Report Assumptions Report ...................................................... Projected Tax Increment Report ................................... Estimated Cash flow Pa e s Packet Page Number 28 of 289 CITY OF MAPLEWOOD, MINNESOTA MUNICIPAL DEVELOPMENT DISTRICT N0. 1 TAX INCREMENT FINANCING DISTRICT N0. 1-4 MODIFICATION N0.6 Section 4.07 Estimated Public Costs Section 6.7 of the Tax Increment Financing Plan for Tax Increment Financing District No. 1-4 shall be amended to include the following costs: ESTIMATED PROJECT COSTS December 23, 1991 Se tember 27, 1999 Se tember 8, 2008 Land Ac uisition Site Im rovements 728,293 Public Im rovements 112,065 105,449 Ca italized Interest Loan Princi al Pa ments Loan Interest Pa ments 766,907 540,124 599,567 Administrative Ex enses 5,218 13,597 Other -Unallocated 2,480,525 Transfers Out - Debt Service 1999 TIF Bonds 283,360 469,587 TOTAL PROJECT COSTS 3,975,725 940,767 1,188,199 The September 27, 1999 Amendment contains the cumulative estimated project costs, including the previously identified costs from the original and 1992, 1993 and 1998 amendments. The March 12, 2001 Amendment extended the duration of the District to the statutory maximum of December 31, 2020, but did not alter the estimated project costs. The September 8, 2008 Amendment contains the cumulative estimated project costs, including the previously identified costs from the original and previous amendments. Attached are the Estimated Impact on Other Taxing Jurisdictions Report, Assumptions Report, and Projected Tax Increment Report. Section 6.9 Sources of Revenue The revenues to pay the Public Costs of the Development District are the proceeds of the Tax Increment Bonds, Tax Increments, and any other available sources of revenue which the City may apply to pay Public Costs. ESTIMATED SOURCES OF REVENUE December 23, 1991 Se tember 27, 1999 Se tember 8, 2008 Tax Increment 3,975,725 823,517 1,065,836 Investment Earnin s 0 1,968 6,193 Bond Proceeds 115,282 108,000 Grants 8,029 Other 141 TOTAL REVENUE 3,975,725 940,767 1,188,199 Page 1 Packet Page Number 29 of 289 Section 6.11 Estimated Impact of Tax Increment Financing Page 3 shows the estimated impact on other taxingjurisdictions if the maximum projected retained captured net tax capacity of the TIF District was hypothetically available to the other taxing jurisdictions. The City believes that there will be no adverse impact on other taxing jurisdictions during the remaining life of the TIF District, since the estimated captured tax capacity is not expected to increase as a result of this modification, and the proposed developments would not have occurred without the establishment of the TIF District and the provision of public assistance. A positive impact on other taxing jurisdictions will occur when the TIF District is decertified and the development therein becomes part of the general tax base. The fiscal and economic implications of the proposed tax increment financing district, as pursuant to Minnesota Statutes, Section 469.175, Subdivision 2, are listed below. 1. The total amount of tax increment that will be generated over the remaining life of the district is estimated to be $506,976. 2. To the extent any future projects in TIF District 1-4 generate any public cost impacts on city-provided services such as police and fire protection, public infrastructure, and borrowing costs attributable to the district, such costs will be levied upon the taxable net tax capacity of the City, excluding that portion captured by the District. 3. The amount of tax increments over the life of the district that would be attributable to school district levies, assuming the school districts share of the total local tax rate for all taxingjurisdictions remained the same, is estimated to be $100,316. 4. The amount of tax increments over the life of the district that would be attributable to county levies, assuming the county's share of the total local tax rate for all taxingjurisdictions remained the same is estimated to be $216,206. 5. The amount of tax increments over the life of the district that would be attributable to city levies, assuming the city's share of the total local tax rate for all taxingjurisdictions remained the same is estimated to be $151,265. 6. No additional information has been requested by the county or school district that would enable it to determine additional costs that will accrue to it due to the development proposed for the district. Page 2 Packet Page Number 30 of 289 to c O V In .~ ~f c .~ H L L O C O a~ R W r O Z V ~L r y ~_ _ In ~ C L a ~ ~ to O = ~ y 0 U ~ R N C ~ w O LL ~ r r ~ U U ~ N V c x ~ N -O U ~ C N t ~ ~ 3 C Q C~ ~ m ~ >+ x >, U e 2 m ~ H (6 ~ U N t (6 U C a~ O 0 Q U J 2 D F U 'O N O (6 ~ ~ O 0 O U J >+ Q C _ ~ O (6 1 N (6 ~ C Z ~ ~ [ ~ Z C ~ ~ ~ x O N ~ (6 1 U ~ 7 H ~( N ~p O ~ ~ N S d ~ U Z 0 ~ ~ \ N N ~ ~( ~ C O ~ z C N r ao ~ 0 U O ~ C N U 0 tll ~ o ~ 0 J C D N F 7 11 L ~ O U N O N X o ~ m~.i a r. x ~ C ® H Z C N ~ ZA w C X Z (6 C ~ 'i M N r r W r M O O 0 0 0 N V M O O O O , O O O 0 0 0 0 W O ~ O ~ O V O O V O r M V N ~ M O (b (b V V CO O V ~ 0 0 0 v eY V V V O O V M r O V L() O V ~ (b \° 0 0 V O O \° N W M O 0 0 0 0 0 ° v rn 0 0 o o ~ o I~ O O V M h O ( 7 ~ In o ~ ~ ~ U O O >+ ~i C N 7 O m U ~ >+ N O to ~ to "" (6 D t O U ~ ~ O H vi > O O O jp N Q U O ~ (6 ~ N ~ ~ N N ' (6 N Q x p ~ ~ O (6 +~ N ~ ~ U X ~ ~ U O - ~ to ~ ~ .~.-~ .J O O (6 ~ Q N O- ~ > N >, _ to ' O ~ (6 t ~ ~ (6 V U U N (6 (6 ~ N ' ' C ~ ~ ~ (6 t U O (6 O O 3 ~ T rn ~ rn t = ~ 0 ~ n .N N ~ O N U U O U ~ O to 0 (6 7 H C .J N L.L O U zA m ~ ~ ~ ~ ~ ~ .-~ . o ~ ~ 0 O ~ (6 fOA i U N T ~ ~ ~ ~_ y + . o N ~ O O Q U SZ ~ to 0 L L (6 U . U O ~ ~ H O H N O ~ U O ~ ~ O ~ z O ~ ~ ~ c o o ~ ~ z rn ~ S: ~, ~ a~ E 2 Q 3 m ~ a~ a0i m U aNi °- ai E ~ U ~ (6 U o ~ o ~ c U ~ 0 H (6 ~ O (6 ~ O c a~ rn ~ m ~ U ~ O O ~ -O N SZ E Q' U 'O ~ N . '6 U O N 7 to to U N O SZ O ~ U O ~ -O N O ~ ~ U sz to .O Q rn ~X ~ U N ~ t C N ~ U ~ (6 U C N t O N C N r N C C N N R R ~ k ~ O N Q U x `~ (6 S3 ~ t0 4- o c 0 `~ ~ o i ® r U r ~, ~ ~ SZ O ~ ~ ~ ~ m ~' a~ ~ Q 4= a~ aL ~ I- ~ O ~ U ~ .~ N t0 N U ~ a zA U zA 53 ~ ro .N U to O U C ~ (p 'C O ~~ I I ~ _~ X U ~ ~ N f2 to U N t x "" t0 C "' O O U C (6 4D SZ ~ ~ m t I- H <- N Packet Page Number 31 of 289 C7 N /'~ LL Assumptions Report City of Maplewood, Minnesota Tax Increment Financing (Housing) District No. 1-4 Carefree Cottages Phase I Type of Tax Increment Financing District Maximum Duration of TIF District Housing 25 years from 1st increment Decertification Date 12/31/20 (13 Years of Increment) 2007/2008 Original Net Tax Capacity $455 Original Net Tax Capacity Increase in Net Tax Capacity Total Net Tax Capacity 2007/2008 $455 31,370 31,825 Assessment/Collection Year 2008/2009 2009/2010 $455 $455 32,325 33,308 32,780 33,763 2010/2011 $455 34,321 34,776 City of Maplewood 30.800% Ramsey County 44.023% ISD #622 20.426% Other 7.979% Local Tax Capacity Rate 103.228% 2007/2008 Fiscal Disparities Contribution From TIF District NA Administrative Retainage Percent ( maximum = 10%) 10.00% Pooling Percent 0.00% Bonds Note (Pay-As-You-Go) Bonds Dated NA Note Dated NA Bond Issue @ 0.00% (NIC) NA Note Rate NA Eligible Project Costs NA Note Amount NA Present Value Date & Rate Page 4 Packet Page Number 32 of 289 A~ ~Ur ~ o ~00 ~~~ ~ ° w ` r ~ o o ~ o~ ~ ~ - M M ~ ~ _ o ~ m . - ~ ~ mr g k Y °o r~ tO1o~ R rv ~ - ~ ~ ~ ~ ~u°~ _ - o ~i m ~ _ rn ~ rv ~ m ~ m < ~ ~ ~ ~ -- m ~ pi o ~i m a ~ _ ~ m m m ~ m ~ ~ ~ ~ m ~ m ~ - ~ ~ M~ m u ~ m n M ~ ~ ~ ` e e ~ ~ ~ e ~ o ~ m ~ y r r i '~' r ~ o ~ o ~ M 00 ~ o ~ ~ M rv ~ ~ ~ ~° _ ° ° ° ~ o rvm ° M e ~ a ~ '^ a o %o a~ a~ ~ m ~ m n ~ o ~ a ~ m d N '9' < ~ M ~ ~ n ~ m m rv io ~ ~ io m rv rv N . .~ .~ ~ E ~ ~ -_ ~ .... ~ .... ~ c N c N E w_ ~ - _~ E~ a ~. '_ ~ K m a L ~ ~ K m a L ~ ~ K m a L ~ L ~ u ~ ry ^ m o m ~ ~ ~ a m rc'_ _ 'u p v rc o° - . ~ H __ m U m ~ ~ rc m m U m ~ rc m m U m ~ rc m rc a _ ^ - ~ o U ~ Q _ _ - ~ c ~ ~ - ~ c ~ ~ - ~ c ~ U c o - ~ A m a ~ ~ ro -_- 'o ~ HO A m _ a _ ~ a m c a~ ~^ E ~ U - -~ ~ Q Q U t QU a _ LL -~ ~ m~ Q Q U t QN a _ LL -~ ~ m~ Q Q U t Q a LL QU = Fi ~ ~ - 4 N O U' E_ ~ 3 O =~ mU' E_ "~_ w n- ~ a ~~3 EF ~.3 EF ~.3 - Er E~ -' ~ ~ -0c w w w W~ ? ' ? ~ - ~ - a v ? U ~ ' ~ v v v ~ ~ rv ~ 3w << ~ ~ ~ ~ U U U d _ a Q E m a ra a ra a ra E E E W ~ ~ E ~ L~ W W W N U O Q ~ ~ ~ O ~ ~ ° ° cat age Nu b dm N L U fC a y W ~ O . ~ O ' 0 N O N ~ N O O ~ ~ +O+ ~ v N ~ U p ~ o ~ ~ ~ O N 67 O z ~ ~ ~a ~ ~ ~ C~ ~_ C ~ ,L O 0 0 +_~+ LL LL U H H N o0 0 I~ N N N M r M ~ U O ~ O yL+ N N X L p ~ ~ O ~ N O Z ~ ~ O CO C ~ ~~ Q U ~ ~ Q N ~ L ~_ N 0 p X a (L~ L r X y-+ L0 r M Q 'y-+ VJ ~ ~ N ~ M Ch r M ~c "-' r C ~ fn L L y--~ 0 ~ N p N ~ ~ ~ ~ O ~ ~ W L o ~ ~ ~ .-" ~ ' 7 a~ .L X Z N N ~ p ~ O ~ 0 ~ C G ~ o y--' L X ~ ~ ~ L r . ~ . ~ Q + 'y- VJ ~ N ~ ~ ~ ~ N d N N a ~ ~ r N N f~ f~ ~ ~ f~ r+ f~ r+ O O H H ~~ o ~~ ~ o ~o ~ N N ~ d N O N L O O ~ ~ O fn "a ~ ~ ~ ~ U ~ ~ ~ ~ ~ ~ o ~ Z O ~ ~ N L r ~!1 L L ~ L ~ ~ o -a o U ~ d Z x ~ x x x ~ O O X N O j >+ O ~ ~ ~ Q ~ ca H H ~ 0 0 ~ N M O O O N N N Q N 00 I~ I N N ~ 1~ N ~ ~ M O O O O N N O ~ U ~ ~ N Z ~ O N L ~ o U co H d Z N O X ~' co ~ H ~ ~ .~ O d H N X co H co 0 O a~ N Q Q N Packet Page Number 34 of 289 X O O O O U CO U C O .N C N c O 0 O N Q G a~ 0 Q O c N c .Q ~ M O ~ O ~ N ~~ ~~_ N L U fC a y W ~ O . ~ O ' 0 N O N ~ N O O ~ ~ +O+ ~ v N ~ U p ~ o ~ ~ ~ ~ O N 67 O z ~ ~ ~a ~ ~ ~ C~ ~_ C ~ ,L O 0 0 +_~+ LL LL U H H 00 O o O N tD I~ O M N O M ~ U O ~ O yL+ N N X L p ~ ~ O ~ N O Z ~ ~ O CO C ~ ~~ Q U ~ ~ Q N ~ L ~_ N 0 p X a (L~ L r X y-+ L0 r M Q 'y-+ VJ ~ M ~ (O M Ch O M ~c "-' r C ~ fn L L y--~ 0 ~ N p N ~ ~ ~ ~ O ~ ~ W L o ~ ~ ~ .-" ~ ' 7 a~ .L X Z N N ~ p ~ O ~ 0 ~ C G ~ o y--' L X ~ ~ ~ L r . ~ . ~ Q + 'y- VJ r ~ ~ rn ° M a a o O_ N N ~ ~ r N N X X H H ~ r+ ~ r+ O O H H ~~ o ~~ ~ o ~ o ao ~n ~ o ~ N ~ O d N O L 0 ~ ~ ~ r fn "a ~ ~ ~ ~ ~ U ~ ~ ~ ~ ~ ~ o ~ Z O ~ ~ N L r ~!1 L L ~ L ~ ~ o -a o U ~ d Z x ~ x x x ~ O ~ ~ `n o ~ a o Q N ~ (O ~ N ~ ~ ca H H ~ 0 0 ~ N M O O O N N N Q N r ~~ti N ~ ~ M O O O O N N O ~ U ~ ~ N Z° O N L ~ o U co H d Z ~O X ~' CO ~ H ~ ~ .~ O d H N X co H co 0 O a~ N Q Q N Packet Page Number 35 of 289 X O O O O U CO U C O .N C N c O 0 O N Q G a~ 0 0 U c N c .Q ~ M O ~ O ~ N ~~ ~~_ N L U fC a y W ~ O . ~ O ' 0 N O N ~ N O O ~ ~ +O+ ~ v N ~ U p ~ o ~ ~ ~ ~ O N 67 O z ~ ~ ~a ~ ~ ~ C~ ~_ C ~ ,L O 0 0 +_~+ LL LL U H H \° (O ~ 69 ~ O r ~ U O ~ O yL+ N N X L p ~ ~ O ~ N O Z ~ ~ O CO C ~ ~~ Q U ~ ~ Q N ~ L ~_ N 0 p X a (L~ L r X y-+ L0 r M Q 'y-+ VJ o ~ ~ O r N O N r ~c "-' r C ~ fn L L y--~ 0 ~ N p N ~ ~ ~ ~ O ~ ~ W L o ~ ~ ~ .-" ~ a~ .L 'X 7 Z N N ~ p ~ O ~ 0 ~ C G ~ o y--' L X ~ ~ ~ L r . ~ . ~ Q + 'y- VJ d ~ ~ a M M M N N f~ f~ ~ ~ f~ r+ f~ r+ O O H H ~~ o ~~ ~ o ~ o ao ~n ~ o ~ N ~ O d N O L 0 ~ ~ ~ r fn "a ~ ~ ~ ~ ~ U ~ ~ ~ ~ ~ ~ o ~ Z O ~ ~ N L r ~!1 L L ~ L ~ ~ o -a o U ~ d Z x ~ x x x ~ O ~ ~ ~ N N Q M ~ M M ca H H ~ 0 0 ~ N M O O O N N N Q N ~I~ ~ M ~ M O O O O N N O ~ U ~ ~ N Z° O N L ~ o U co H d Z N O X ~' co ~ H ~ ~ .~ O d H N X co H co 0 O a~ N Q Q N Packet Page Number 36 of 289 X O O O O U CO U C O .N C N c O 0 O N Q G a~ 0 Q O c N c .Q ~ M O ~ O ~ N ~~ ~~_ to c O V In .~ ~f c .~ H L L O C O a~ R W r O Z V ~L r y ~_ _ In ~ C L a ~ ~ to O = ~ y 0 U ~ R N C ~ w O LL ~ r r ~ U U ~ N V c x ~ N -O U ~ C N t ~ ~ 3 C Q C~ ~ m ~ >+ x >, U e 2 m ~ H (6 ~ U N t (6 U C a~ O 0 Q U J 2 D F U 'O N O (6 ~ ~ O 0 O U J >+ Q C _ ~ O (6 1 N (6 ~ C Z ~ ~ [ ~ Z C ~ ~ ~ x O N ~ (6 1 U ~ 7 H ~( N ~p O ~ ~ N S d ~ U Z 0 ~ ~ \ N N ~ ~( ~ C O ~ z C N r ao ~ 0 U O ~ C N U 0 tll ~ o ~ 0 J C D N F 7 11 L ~ O U N O N X o ~ m~.i a r. x ~ C ® H Z C N ~ ZA w C X Z (6 C ~ 'i M N r r W r M O O 0 0 0 N V M O O O O , O O O 0 0 0 0 W O ~ O ~ O V O O V O r M V N ~ M O (b (b V V CO O V ~ 0 0 0 v eY V V V O O V M r O V L() O V ~ (b \° 0 0 V O O \° N W M O 0 0 0 0 0 ° v rn 0 0 o o ~ o I~ O O V M h O ( 7 ~ In o ~ ~ ~ U O O >+ ~i C N 7 O m U ~ >+ N O to ~ to "" (6 D t O U ~ ~ O H vi > O O O jp N Q U O ~ (6 ~ N ~ ~ N N ' (6 N Q x p ~ ~ O (6 +~ N ~ ~ U X ~ ~ U O - ~ to ~ ~ .~.-~ .J O O (6 ~ Q N O- ~ > N >, _ to ' O ~ (6 t ~ ~ (6 V U U N (6 (6 ~ N ' ' C ~ ~ ~ (6 t U O (6 O O 3 ~ T rn ~ rn t = ~ 0 ~ n .N N ~ O N U U O U ~ O to 0 (6 7 H C .J N L.L O U zA m ~ ~ ~ ~ ~ ~ .-~ . o ~ ~ 0 O ~ (6 fOA i U N T ~ ~ ~ ~_ y + . o N ~ O O Q U SZ ~ to 0 L L (6 U . U O ~ ~ H O H N O ~ U O ~ ~ O ~ z O ~ ~ ~ c o o ~ ~ z rn ~ S: ~, ~ a~ E 2 Q 3 m ~ a~ a0i m U aNi °- ai E ~ U ~ (6 U o ~ o ~ c U ~ 0 H (6 ~ O (6 ~ O c a~ rn ~ m ~ U ~ O O ~ -O N SZ E Q' U 'O ~ N . '6 U O N 7 to to U N O SZ O ~ U O ~ -O N O ~ ~ U sz to .O Q rn ~X ~ U N ~ t C N ~ U ~ (6 U C N t O N C N r N C C N N R R ~ k ~ O N Q U x `~ (6 S3 ~ t0 4- o c 0 `~ ~ o i ® r U r ~, ~ ~ SZ O ~ ~ ~ ~ m ~' a~ ~ Q 4= a~ aL ~ I- ~ O ~ U ~ .~ N t0 N U ~ a zA U zA 53 ~ ro .N U to O U C ~ (p 'C O ~~ I I ~ _~ X U ~ ~ N f2 to U N t x "" t0 C "' O O U C (6 4D SZ ~ ~ m t I- H <- N Packet Page Number 37 of 289 C7 N /'~ LL N V Ln I~ O V I~ L(') c0 O O O O c0 ~ O O V N N (O M V c0 I~ O V V O c0 O O O ~ N V (O 00 ~ V 00 L(') ~ ~ N M V (O I~ c0 O O ~ M V L(') O ~ ~ M M M M M M M M V V V V V O ~ ~ ~ ~ EA Q Z V V V V V V V V V V V V V O N Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln O ~ M M M M M M M M M M M M M (O fn . ~_ (6 ° EA ~ ~ ~~ O O J Q ~ O ~ O V 00 L(') O V 00 M I~ N C O O N N N M M V V V~~ (O (O N ~ ~~ o (~ Q U O fA ~ ~ 7 ~ ~ J ~ ~ O ~ 0 ~ L O ~ ~ r Z v X ~ ~ (6 ~ ~_ ~ ~ ~ N ~ O Q U (; C M 00 M O O L(') 00 L(') I~ L(') O O O 00 (O 00 N O ~ Ln M V O 00 O I~ M M M V L(') (O I~ O ~_ M (O O M N M V ~ (O I~ c0 O N M ~ (O M M M M M M M M V V V V V O ~ O (O O EA N (4 ~ +' y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 LL - O .- co co co co co co co co co co co co co co r.,' N D y N N N N N N N N N N N N N N ~ y^ y N N N N N N N N N N N N N N ~ ~ ~ f3 C t ~ X ~U ~ ~ M M M M M M M M M M M M M M O O O O O O O O O O O O O O ~ a ~ Q ~ ~ ~~~~~~~~~~~~~~ ~ i ~ O d U ~ O ~ 3 ~ O ~ ~~ co 0 0 o ~ co v a~ co co o a~ ~ c0 ( O M ( ~ O () V C _ I N N O V O O N M M M M M V Ln (O 00 O M L(') O . ~ ~~ x ~ _ ~ f3 G1 ~ ~ ~ ( 6 ~ N M V ~ (O I~ c0 O N M V M M M M M M M M M V V V V ~ ~~ ~~ ~ ' ~ ~+ ~ ~ ~ O L ~ Q _ Q ~ ~ ~ d ~ C j ~ ~ ~ U z U . ( O U ~ a L v O O O O O O O O O O O O O O Q ~ ~~ Q~ ~,z~ J jL 0 Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln O Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln X~ V V V V V V V V V V V V V (6 fn C ~ U _ N .~ Q M J O Z U .~ ~ o ch co a~ v ~ v o c~ ~ o N c0 (O I~ ~ O O V ~ N I~ ~~ 00 I~ ~ ~ c0 c0 O ~ M L(') I~ O M X N M V~ (O c0 O O N V~ ~~ U M M M M M M M M V V V V V ~ ~ N ~ Z ~ U 00 O O ~ N M V Ln (O I~ c0 O O 0 0 ~ A N N ~ -p ~ M M M M M M M M M M M M M M ~ ~~~ N N N N N N N N N N N N N N C -0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ C N C Q ~ W N (B Packet Page Number 38 of 289 N V Ln I~ O V I~ L(') c0 O O O O c0 ~ O O V N N (O M V c0 I~ O V V O c0 O O O ~ N V (O 00 ~ V 00 L(') ~ ~ N M V (O I~ c0 O O ~ M V L(') O ~ ~ M M M M M M M M V V V V V O ~ ~ ~ ~ EA Q Z V V V V V V V V V V V V V O N Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln O ~ M M M M M M M M M M M M M (O fn . ~_ (6 ° EA ~ ~ ~~ O O J Q ~ O ~ O V 00 L(') O V 00 M I~ N C O O N N N M M V V V~~ (O (O N ~ ~~ o (~ Q U O fA ~ ~ 7 ~ ~ J ~ ~ O ~ 0 ~ L O ~ ~ r Z v X ~ ~ (6 ~ ~_ ~ ~ ~ N ~ O Q U (; C M 00 M O O L(') 00 L(') I~ L(') O O O 00 (O 00 N O ~ Ln M V O 00 O I~ M M M V L(') (O I~ O ~_ M (O O M N M V ~ (O I~ c0 O N M ~ (O M M M M M M M M V V V V V O ~ O (O O EA N (4 ~ +' y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 LL - O .- co co co co co co co co co co co co co co r.,' N D y N N N N N N N N N N N N N N ~ y^ y N N N N N N N N N N N N N N ~ ~ ~ f3 C t ~ X ~U ~ ~ M M M M M M M M M M M M M M O O O O O O O O O O O O O O ~ a ~ Q ~ ~ ~~~~~~~~~~~~~~ ~ i ~ O d U ~ O ~ 3 ~ O ~ ~~ co 0 0 o ~ co v a~ co co o a~ ~ c0 ( O M ( ~ O () V C _ I N N O V O O N M M M M M V Ln (O 00 O M L(') O . ~ ~~ x ~ _ ~ f3 G1 ~ ~ ~ ( 6 ~ N M V ~ (O I~ c0 O N M V M M M M M M M M M V V V V ~ ~~ ~~ ~ ' ~ ~+ ~ ~ ~ O L ~ Q _ Q ~ ~ ~ d ~ C j ~ ~ ~ U z U . ( O U ~ a L v O O O O O O O O O O O O O O Q ~ ~~ Q~ ~,z~ J jL 0 Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln O Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln X~ V V V V V V V V V V V V V (6 fn C ~ U _ N .~ Q M J O Z U .~ ~ o ch co a~ v ~ v o c~ ~ o N c0 (O I~ ~ O O V ~ N I~ ~~ 00 I~ ~ ~ c0 c0 O ~ M L(') I~ O M X N M V~ (O c0 O O N V~ ~~ U M M M M M M M M V V V V V ~ ~ N ~ Z ~ U 00 O O ~ N M V Ln (O I~ c0 O O 0 0 ~ A N N ~ -p ~ M M M M M M M M M M M M M M ~ ~~~ N N N N N N N N N N N N N N C -0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ C N C Q ~ W N (B Packet Page Number 39 of 289 r ~ Z U O a ~ ~ J z ~ O z z Z 0 z LL 0 LL ~~ a W Z v U Q W N O ~ ~ p } U ~ O ? ~ ~ U ~ 2 ~ ('~ O O N V O~~ O V N ('~ O ('~ N V O W c0 _ ('~ ~ N V O O N~ O ('~ ~ O O () c0 ~ c0 ~ N ('7 V O A c0 O ~ ('7 V O A Q Z a N ~ ~~~~~~~~~~~~~~~ ~ ~ J LL a m hti ('7 ('7 N ~ ~ O ('7 L(7 c0 ~ ('7 O O N ~1' ~' N N N N ('~ ('~ ('~ ('~ V V V V~ C O ~ ~ ~ N E ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 7 V ~ ~ ~ C N ~ a ' o C\I N tt ~ I - v ~ t+ N ~ Q' C) 7 ~ _ U ~ ~ ~ ~ ~ H +O'' c ~ N ~ ~ 67 ~ O 0 0 0 0 0 0 0 0 0 0 C +, ~ C ~. a~ a~ c 5 r W p E rn u7 ~l VV ~J a ~ O O O O O O O O O O O O O O O O O C i N r-., ++ C L ~ a ~ . V 00 ~ ~ N L(7 ~ O ('7 L(7 00 ('7 O O N L(7 N O O N N N ('~ ('~ ('~ ('~ V V V V~~ d ~ . O r +~+ L v ® ~ ~ N - W O H O L(7 N V L(7 ~ O V A L(7 00 O O O +, ~ N _ V V~ O O V N N O ('~ V c0 ~ O V f4 N N ~ O O O c0 O O O ~ N V O c0 ~ V c0 7 ++ ~ V ~ O O N ('7 V O A c0 O O ('7 V L(7 C Z ~ " ~ a C ~ C --~. -~• ~' J' '~Y' '~Y' ~" b' J' ~" -.. y ~ N 7 C3 Cri ~ C3 r ~ ~ ~ .. ~ J a x W N N ('~ O O c0 O L(7 0 c0 O N V V ('~ N O U N O V L(7 O~ c0 O O V N V O 'O ~ N V O O N N N ('~ ('~ V O~ O N~ c0 N O N N _ C O N ('~ V~ O~ c0 O O N ('~ V O R ~ V N ('7 ('7 ('7 ('7 ('7 ('7 ('7 ('7 ('7 V V V V V ~ ~ V N V ~ W ~ O~ c0 O O ~ N ('7 V L(7 O~ c0 O O L 0 0 0 0 N N ~ ~ O M ~ O O O O O O O O O O O O O O O O ~ .~ ~ N N N N N N N N N N N N N N N N } O +-' a L(7 O~ c0 O O ~ N ('7 V L(7 O~ c0 O O ~ 0 0 0 0 O N ~ ~ O O O O O O O O O O O O O O O O } ~ p N N N N N N N N N N N N N N N N O U N O i V L(7 O~ c0 O O ~ N ('7 V L(7 O~ c0 O L O O O O O O ~ f4 ^ •L O O O O O O O O O O O O O O O O J } ~ d N N N N N N N N N N N N N N N N 0 N 0 ~ (O N 01 In N N ~ _ ~ p ~ (h M ~ ° } U C ~ O ~ ~ y U e d ~ 0 d o d d y ~ 3 ~ U ~ ~ . Q N N ~ ~ U U iA ~ J (7 O O (~ (7 N N o_ N M N N O ~ N N I`^- Q d ~ ~_ ~ o ~ 4~, ~ ~~ o U N ~ C N ~ ~ _ ~ O N ~ ~ •^w C7 0 co m ~ o ~ o °o -° Cfl N 3 O o m ~ o y ~ :? U ~ N O C .O Z 3 LL ~ a ~ N ~ .V 01 M ~ ~ N C 3 N ~ (6 O 00 N N Q _ 0 ~ EA D ~U Z N ~ m w o ~ ~ ~ N ~ ~ ~ C ~ ~ N ~~ m ~ ~ ~ ~, o a `m ~ w m a ~ N ~ ~ N O ~ ~ ~ :. ~ ~ 3 ~ ~ ~ ~ ~ ~ Q Q H Q ~ oo rn o Packet Page Number 40 of 289 0 O O ri C O .Q E Q c 0 .~ C W ^~ LL City of Maplewood, Minnesota Modification to the Development Program for Development District No.1 And Modification to the Tax Increment Financing Plan for Tax Increment Financing (Housing) District No.1-5 Original Plan Adopted: May 24, 1993 1St Modified Plan Dated: February 9,1998 2nd Modified Plan Adopted: September 27,1999 3rd Modified Plan Adopted: September 8, 2008 (Draft) Prepared by: SPRINGSTED INCORPORATED 380 Jackson Street, Suite 300 St. Paul, MN 55101-2887 (651) 223-3000 WWW.SPRINGSTED.COM Packet Page Number 41 of 289 Purpose of the Amendment to the Tax Increment Financing Plan The City has established Tax Increment Financing District No. 1-5 within Municipal Development District No. 1. The City is not enlarging the boundaries of either Tax Increment Financing District No. 1-5 or Municipal Development District No. 1. The City hereby modifies the Tax Increment Financing Plan to authorize the use of future tax increments from Tax Increment District No. 1-5 to be used to fund additional project costs as included in Section 6.7. The City is modifying the Tax Increment Financing Plan to facilitate the financing of future TIF eligible project costs within the TIF District and/or Development District. Attached are the Estimated Impact on Other Taxing Jurisdictions Report, Assumptions Report, and Projected Tax Increment Report. This modification is not expected to impact any other sections of the Development Program and TIF Plan. Packet Page Number 42 of 289 TABLE OF CONTENTS Section Section 6.7 Estimated Public Costs .................................... Section 6.9 Sources of Revenue ......................................... Section 6.11 Estimated Impact of Tax Increment Financing Estimated Impact on Other Taxing Jurisdictions Report Assumptions Report ...................................................... Projected Tax Increment Report ................................... Estimated Cash flow Pa e s Packet Page Number 43 of 289 CITY OF MAPLEWOOD, MINNESOTA MUNICIPAL DEVELOPMENT DISTRICT N0. 1 TAX INCREMENT FINANCING DISTRICT N0. 1-5 MODIFICATION N0.6 Section 4.07 Estimated Public Costs Section 6.7 of the Tax Increment Financing Plan for Tax Increment Financing District No. 1-5 shall be amended to include the following costs: ESTIMATED PROJECT COSTS December 23, 1991 Se tember 27, 1999 Se tember 8, 2008 Land Ac uisition Site Im rovements 574,987 Public Im rovements 91,444 86,042 Ca italized Interest Loan Princi al Pa ments Loan Interest Pa ments 706,334 400,195 475,129 Administrative Ex enses 15,115 11,157 Other -Unallocated 2,074,179 Transfers Out - Debt Service 1999 TIF Bonds 231,220 335,181 TOTAL PROJECT COSTS 3,355,500 737,974 907,509 The September 27, 1999 Amendment contains the cumulative estimated project costs, including the previously identified costs from the original and 1998 amendments. The September 8, 2008 Amendment contains the cumulative estimated project costs, including the previously identified costs from the original and previous amendments. Attached are the Estimated Impact on Other Taxing Jurisdictions Report, Assumptions Report, and Projected Tax Increment Report. Section 6.9 Sources of Revenue The revenues to pay the Public Costs of the Development District are the proceeds of the Tax Increment Bonds, Tax Increments, and any other available sources of revenue which the City may apply to pay Public Costs. ESTIMATED SOURCES OF REVENUE December 23, 1991 Se tember 27, 1999 Se tember 8, 2008 Tax Increment 3,355,500 631,448 806,359 Investment Earnin s 0 12,456 6,415 Bond Proceeds 94,070 88,123 Grants 6,496 Other 116 TOTAL REVENUE 3,355,500 737,974 907,509 Page 1 Packet Page Number 44 of 289 Section 6.11 Estimated Impact of Tax Increment Financing Page 3 shows the estimated impact on other taxing jurisdictions if the maximum projected retained captured net tax capacity of the TIF District was hypothetically available to the other taxing jurisdictions. The City believes that there will be no adverse impact on other taxingjurisdictions during the remaining life of the TIF District, since the estimated captured tax capacity is not expected to increase as a result of this modification, and the proposed developments would not have occurred without the establishment of the TIF District and the provision of public assistance. A positive impact on other taxingjurisdictions will occur when the TIF District is decertified and the development therein becomes part of the general tax base. The fiscal and economic implications of the proposed tax increment financing district, as pursuant to Minnesota Statutes, Section 469.175, Subdivision 2, are listed below. 1. The total amount of tax increment that will be generated over the remaining life of the district is estimated to be $386,807. 2. To the extent any future projects in TIF District 1-5 generate any public cost impacts on city-provided services such as police and fire protection, public infrastructure, and borrowing costs attributable to the district, such costs will be levied upon the taxable net tax capacity of the City, excluding that portion captured by the District. 3. The amount of tax increments over the life of the district that would be attributable to school district levies, assuming the school districts share of the total local tax rate for all taxing jurisdictions remained the same, is estimated to be $76,539. The amount of tax increments over the life of the district that would be attributable to county levies, assuming the county's share of the total local tax rate for all taxing jurisdictions remained the same is estimated to be $164,959. 5. The amount of tax increments over the life of the district that would be attributable to city levies, assuming the city's share of the total local tax rate for all taxing jurisdictions remained the same is estimated to be $115,411. 6. No additional information has been requested by the county or school district that would enable it to determine additional costs that will accrue to it due to the development proposed for the district. Page 2 Packet Page Number 45 of 289 c O V .~ ~f c .~ H L L O C O a~ R W Lf7 r O Z V ~L r y ~_ ~ C L '~ a O 2 of 0 ~~ r 0 Q. 'v U R d C w p j,y N L .~-~' c U U ~ E N V c x U ~ N -O U ~ C N t ~ ~ 3 C Q C~ ~ m ~ T x >, U ~ 2 m ~ t- (6 ~ U N 4 t (6 U ~ N O Q Q U J 2 D H U 'O ~~ N ~ d ~ ~ O Q O U J T Q ~ 2 t- O (6 N N ~ f Z ~ ~ [ ~ Z n ~ ~ ~ X O N ~ N U ~ 7 t- .C N ~p O ~ ~ N f d ~ U Z ~ U N D 3 LL t t- O 0 ~ ~ ` N N ~ .C N ~ O H Z ~ N r ~ a °o ~ ~ N U Q 0 J ~ N F O N X ~ ~ 'c N ~ O H Z ~ N r C f X Z (6 U ~ 'i LL7 O CO V I~ LL7 O O O LL7 CO 0 0 0 V M W O O O , O O O 0 0 0 0 CO O W O I~ O V O O V O I~ M V N N ~ ~ I~ W M V CO O V ~ M O O v M M M M 69 O O V M r O V LL7 O V M ~ O O \° 0 M O O \° M O M O 0 0 0 0 0 ° v rn a o o o ~ o I~ O O `7 ~ , d- u~ o ~ ~ ~ U O O >+ ~i C N 7 O m U ~ >+ N O to ~ to "" N D t O U ~ ~ O H vi > ~ O O jp N Q ~ N U O ~ N ~ ~ N N Q' (6 ~ .~ N x p ~ ~ O (6 +~ ~ ~ N U O U X ~ ~ - ~ N ~ t > ~ .J O ~ O N Q N O- ~ > N >, tll ' O _ ~ (6 t ~ ~ (6 U U N (6 V N ~ N ' ' C ~ ~ ~ (6 U t O O 3 ~ O N T rn ~ rn t = ~ n° ~ .N N ~ O N U U O U ~ O to (6 0 N 7 t- C .J N L.L O U O ~ ~ ~ ~ ~ ~ ~ .-~ . o ~ ~ 0 a~ ~ '- ~ _ O ~ (6 fOA U U N ~ ~ ~ ~i T y + N .~ ~ o U 0 U Q ~ to N D LL N U O U ~ ~ ~ H O t- N ~ U O ~ ~ O N ~ Z O t ~ ~ c o o ~ ~ z rn ~ f: ~, ~ a~ E 2 Q m 3 ~ a~ a°~i m U aNi °- ai E ~ U ~ (6 U o ~ o ~ c ~ ~ ~ U (6 (6 _ ~ O N ~ O N ~~ c O ~ U a~ p Z O U m f2 T ~ O U 'O ~ N Q' U N E . U O N 7 U O O 7 '6 N O ~ ~ ~ U °- N .~ rn Q ~X ~ U N C ~ ~' N U ~ N N t O N U C C N r N C C N N R R ~ x ~ N N U x ~ (6 f2 ~ i6 4- o c 0 ® I~ U r ~ ~ f2 O ~ ~ ~ ~ ~ rn a~ ~ Q += a~ ~ ~ h ~ ~ ~ U ~ .~ Q. to ~ ~ ~ .~ O ~ N f2 ~ co .N U to O U C ~ gp 'C O ~~ I I ~ >+ X U ~ ~ N f2 to O N U ~ X "" H6 C °' O O U C N O f2 ~ ~ ro t h t- r N Packet Page Number 46 of 289 C7 N /'~ LL Assum tions Re ort City of Maplewood, Minnesota Tax Increment Financing (Housing) District No. 1-5 Carefree Cottages Phase II Type of Tax Increment Financing District Maximum Duration of TIF District Housing 25 years from 1st increment Decertification Date Original Net Tax Capacity 12/31/20 (13 Years of Increment) 2007/2008 $340 2007/2008 Original Net Tax Capacity $340 Increase in Net Tax Capacity 23,943 Total Net Tax Capacity 24,283 Assessment/Collection Year 2008/2009 2009/2010 $340 $340 24,671 25,422 25,011 25,762 2010/2011 $340 26,195 26,535 City of Maplewood 30.800% Ramsey County 44.023% ISD #622 20.426% Other 7.979% Local Tax Capacity Rate 103.228% 2007/2008 Fiscal Disparities Contribution From TIF District NA Administrative Retainage Percent (maximum = 10%) 10.00% Pooling Percent 0.00% Bonds Note (Pay-As-You-Go) Bonds Dated NA Note Dated NA Bond Issue @ 0.00% (NIC) NA Note Rate NA Eligible Project Costs NA Note Amount NA Present Value Date & Rate Page 4 Packet Page Number 47 of 289 N i V X a~ Ln r O z r V ~L r y O ~ C L ',~ a ~ uJ ~ O y O 2 of O `-' t0 y C O Q. 'v U ~ f0 N L p LL d .~-~' c U U N E a~ L V X R I~ M W M N Ln V 00 O O I~ M M O CO I~ N O O Ln ~ V O CO I~ O M N O I~ Ln V N O O 00 00 00 I~ W ~ V Ln Ln CO I~ W O O O ~ N M V O ~ N N N N N N N M M M M M M 00 ~ ~ ~ O ~ ~ Z ~ Q ~ O O O O O O O O O O O O O O O ~ M M M M M M M M M M M M M Ln ill .~_ (6 ° (f? ~ ~ ~~ O O J Q ~ O O N V I~ O M M O M M O V I~ O 00 0 0 0 0 0 0 N N N O ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ M 3 ~~ o N ~ 3 M ~ ~ J -p M ~ ~ O M 0 CO 00 N O N 00 O 00 M CO I~ r O O r CO V V CO O 00 I~ O Ln M V r O X r V N O 00 I~ Ln V V M M M N 00 ~ ~ V Ln CO I~ r W O O N M V Ln CO 7~ ~ N N N N N N N M M M M M M OMO ~ N N r Ef3 C N Q 0 U O O O O O O O O O O O O O O T N N N N N N N N N N N N N N N N N N N N N N N N N N N N N ~U N M M M M M M M M M M M M M M ~ N Q N M O O O O O O O O O O O O O O _ ~ ~ ~ ~ ~ ~ ~ ~ U V I~ N~ O~ l~ N N V~ r~ 0 O CO V O W M Ln V M N N N N ~ .~ M V Ln CO CO I~ W O O N M V ~~~ ~~ N N N N N N N N M M M M M .~ z ~ U ~ U O O O O O O O O O O O O O O N U ~ Q J N N z LL 0 O O O O O O O O O O O O Ln O V V V V V V V V V V V V Ln T M M M M M M M M M M M M V X ~, tll C ~ U N . ~ ~ Q M J O Z U OMO ~ CN9 M M Ln ~~ M W M M N O T N O r Ln M ~ O W r M M M M X +~ V Ln Ln CO I~ W W O O N M V ~p ~ ~~ N N N N N N N N N M M M M M ~ Z ~ U O O O ~ N M V Ln CO I~ W O O N ~ -p O M M M M M M M M M M M M M M 7 0 ~~ N N N N N N N N N N N N N N C -6 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ C N C ~ Q d W Packet Page Number 48 of 289 N (~ r ~ Z U O ,a,^^ 0 ~ V ~ ~ J zZ O Z ~ ~J C z O~J 0 z LL 0 LL ~~ a W Z v U Q W N ~ ~ ~ ~ } U ~ O z ~ ~ ~ ~ 7 U H 2 ~ L(7 O O N ('7 ao V V (O O O V ~ L(7 O W I~ C7 L(7 I~ O C7 I~ L(7 O V O L(7 ~ I~ C7 Q () ('7 N ('7 L(7 I~ ao O ~ N V L(7 I~ ao O ~ ('7 Z a N ~ ~~~~~~~~~~~~~~~ ~ ~ J LL a m tt') O N ~ V I~ O N L(7 ao ~ V I~ O C7 tt') b' N N ('~ ('~ ('~ ('~ V V V ~ ~ ~ (O (O t"3 ~ N ~ ~+ ~ ~ N ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ c~i 7 V ~ O Q C a ~ Q ~ ~, ~ N U" 6S C9 I`- Cn L ~ C a-+ C"^ t ~ O 6i at O O O ~ ~ O O t ~ r N ~ LL O 0 ,V, N cV c C+~ V N ~ ~ ~ ~ U ~ ~ ~ . tf) CQ O r h- C+') 0 0 0 0 0 0 0 0 0 0 h- ' ~ + C O O N C.{'3 N N N C~) 67 ~1' C*) ep N f~- LL p ~ ~ CO C'*3 N N N U ~ Z ~ .~ c~ a O O O O O O O O O O O O O O O O O ~ i C y ^ ++ ++ N O pp C L a ~ O O ('7 N ~ V I~ O N L(7 ao ~ V I~ O C7 I~ N O O ~ (h ('7 ('7 ('7 V V V L(7 L(7 L(7 (O (O (O N ~ o m N V~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ^ ~+ • d L a v r + ~ ~ N - W ~ ~ ~ O ao ('7 N L(7 V ao O O ~ ('7 ('7 ~ ~ V ('~ (O O I~ N O O ~ N V O (O I~ O f4 N V O V V N O I~ L(7 V N ~ 0 0 ao ao ao ~ - - - - 7 ++ ~ I~ _ ao V ('7 V L(7 L(7 (O I~ ao O O O N ('7 V ~ N N ~D ~ ('`~ N N N N N N N N N ('~ ('~ ('~ ('~ ('~ ('~ C Z ~ a C N CTi n n n c-~ r-~ n n r-a c-~ r-~ n C~ r-~ c-a ~ i N ~ N ~ . ~ - . - - - ~ - _ ~ C _ ~ tt7 L, ...~ v. ~ v. ti.. 1 . v. N J a x W (O (O O I~ O ao ('7 N L(7 V ao O O ~ ('7 ('7 'a ~ (O I~ O V N I~ V V (O O I~ O O V N V y O O N I~ a0 (O (~ ~ O~ O V (~ N_ N N N ~ R ~ ('~ O V ('~ V~ O O~ a0 O O N ('~ V~ N ~ m ('~ N N N N N N N N N ('~ ('~ ('~ ('~ ('~ ('~ N V ~ W ~ (O I~ ao O O ~ N ('7 V L(7 (O I~ ao O O L ~ 0 0 0 0 N N ~ O M ~ O O O O O O O O O O O O O O O O ~ .~ N N N N N N N N N N N N N N N N c C } ~ O a +-' L(7 (O I~ ao O O ~ N ('7 V L(7 (O I~ ao O O ~ ~ ~ 0 0 0 O O N 0 0 0 0 0 0 0 0 0 0 _ O } ~ p 0 0 0 0 0 0 N N N N N N N N N N N N N N N N U N i V L(7 (O I~ ao O O ~ N ('7 V L(7 (O I~ ao O L 0 0 0 0 0 0 ~ f4 ^ 'L O O O O O O O O O O O O O O O O J } ~ a N N N N N N N N N N N N N N N N ~_ c~ c~ N_ r- ~t O L(7 V O N O N O r.. O L(7 c~ O O ao O e In ~ N 01 ~ ~ N ~ N N N O) N O ~ ~ = O (h ~ O ~ ° C O ~ N °- .U o d a* D a~i °? °? y o ~ 3 ~ U ~ ~ . Q N N ~ ~ U U iA ~ J o N M N O N ~ N N N O- N ~ C o ~_ U E N '6 O U N N -O C N ~ O 3 O N •^w o N M ~ O O O 3 0 N N ~ o y w m :°. 3 N O ~ N -O 3 N -O N ~ N ~ y U ~ ~ ~ .O Z 7 LL (6 N N N ~ N ~ U ~ y d C .-. ~ N N (6 ~ 3 ~ fn N X y N O V ~ D U N N N Z ~ N ~ m N °' E w ° rn ~ '~ N ~ ~ C ~ O) N y > ~ ~ ~ E ' ~ ~ o a N ~ "~ ~ a ~ N '~ ~ N O i ~ N ~ ~ ~ d + ~ ~ ~ ~ ~ d ~ ~ W Q Q ~ Q Q ~ Q c ~n co ~ oo rn o Packet Page Number 49 of 289 O O O (7 C O .Q C Q C O .~ c W ^~ LL EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly called and held at the City Hall on the 12th day of September, 2008, at 7:00 p.m. The following members were present: and the following were absent: Member introduced the following resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: RESOLUTION OF THE CITY OF MAPLEWOOD EXTENDING THE DURATION OF HOUSING TAX INCREMENT FINANCING DISTRICT NO. 1-1 WHEREAS, the City of Maplewood, Minnesota (the "City") has heretofore established Housing Tax Increment Financing District No. 1-1 ("TIF District No. 1-1") within Municipal Development District No. 1 and adopted a Tax Increment Financing Plan therefor; and there is a proposal to amend the Tax Increment Financing Plan for TIF District No. 1-1 all pursuant to and in accordance with the provisions of Minnesota Statutes, Sections 469.174 to 469.1799, both inclusive, as amended, and particularly Minnesota Statutes, Section 469.1794, as amended (collectively, the "Act"); and WHEREAS, prior to August 1, 2001, the City issued its General Obligation Tax Increment Bonds, Series 1993B, dated September 1, 1993 which were refunded by its General Obligation Tax Increment Refunding Bonds, Series 2002C (the " 2002C Bonds") and the City issued its $350,000 Taxable General Obligation Tax Increment Bonds of 1989 which were refunded by an interfund loan in 1995 (the "Interfund Loan" and, together with the 2002C Bonds, the "Qualified Obligations") payable in part from the tax increments from TIF District No. 1-1. WHEREAS, the original local tax rate under section 469.177, subdivision la, does not apply for TIF District No. 1-1 under an election made under section 469.1792, subdivision 3, or under other operation of law; WHEREAS, the fiscal disparities contribution for TIF District No. 1-1 is computed under section 469.177, subdivision 3, paragraph (a); 2231131x1 Packet Page Number 50 of 289 WHEREAS, the City has transferred any available increments in other districts to pay the Qualified Obligations of TIF District No. 1-1 or other districts in the municipality under section 469.1763, subdivision 6; WHEREAS, pursuant to Minnesota Statutes, Section 469.1794, Subd. 1 (the "Duration Extension Statute"), the City is authorized to extend the durations of a tax increment financing district (the "Extended District") to eliminate certain deficits caused by changes in the property tax laws. WHEREAS, the maximum extension for the Extended District is the lesser of (1) four years; or (2) as determined by the following formula: (a) the tax reform percentage for TIF District No. 1-1, determined by (i) the total taxes paid by the original tax capacity for TIF District No. 1-1 for taxes payable in 2001 (ii) minus the average of the total taxes paid by the original tax capacity for TIF District No. 1-1 for taxes payable in 2002 and in 2003 (iii) divided by the total taxes paid by the original tax capacity for TIF District No. 1-1 for taxes payable in 2001, (b) multiplied by the remaining duration of TIF District No. 1-1 rounded to the nearest whole number, as provided by Minnesota Statutes, Section 469.1794, Subd. 5(a) and (b) and Springsted Incorporated has determined the maximum extension for TIF District No. 1-1 on behalf of the City. WHEREAS, a preexisting obligation of an Extended District is a bond issued or a binding contract entered into before August 1, 2001 to which tax increments of the Extended District are pledged and a qualifying obligation of an Extended District includes general obligation bonds and interfund loans made to pay general obligation bonds. WHEREAS, the City has performed all actions required by law to be performed prior to the Amendment of the Tax Increment Financing Plan for TIF District No. 1-1, including, but not limited to, notification of Ramsey County and Independent School District No. 622 having taxing jurisdiction over the property to be included in TIF District No. 1-1 and the holding of a public hearing upon published and mailed notice as required by law; and NOW, THEREFORE, BE IT RESOLVED by the City Council (the "Council") of the City of Maplewood, Minnesota (the "City") as follows: 1. The City Council hereby finds that, taking into account all of the increments that are available to pay the Qualified Obligations of TIF District No. 1-1, the increments from TIF District No. 1-1 will be insufficient to pay the amount of the Qualified Obligations and that the insufficiency is a result of (i) the changes in the class rates and (ii) elimination of the state- determined general education property tax levy under Laws 2001, First Special Session chapter 5. 2. The City Council hereby finds, declares and determines that the Qualified Obligations are "qualifying obligations" of TIF District No. 1-1 pursuant to the Duration Extension Statute. 3. Pursuant to the Duration Extension Statute, the City Council hereby determines and declares that the duration of TIF District No. 1-1 shall be extended for a period of 4 years, in accordance with Minnesota Statutes, Section 469.1794, Subd. 5(a) and (b). 2231131x1 2 Packet Page Number 51 of 289 The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted by the City Council of the City of Maplewood, Minnesota on September 22, 2008. Mayor ATTEST: City Clerk 2231131x1 S Packet Page Number 52 of 289 STATE OF MINNESOTA COUNTY OF RAMSEY ss. I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to extending the duration of a tax increment financing district in the City. WITNESS my hand this day of September, 2008. City Clerk 2231131x1 4 Packet Page Number 53 of 289 EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly called and held at the City Hall on the 12th day of September, 2008, at 7:00 p.m. The following members were present: and the following were absent: Member introduced the following resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: RESOLUTION OF THE CITY OF MAPLEWOOD EXTENDING THE DURATION OF HOUSING TAX INCREMENT FINANCING DISTRICT NO. 1-2 WHEREAS, the City of Maplewood, Minnesota (the "City") has heretofore established Housing Tax Increment Financing District No. 1-2 ("TIF District No. 1-2") within Municipal Development District No. 1 and adopted a Tax Increment Financing Plan therefor; and there is a proposal to amend the Tax Increment Financing Plan for TIF District No. 1-2 all pursuant to and in accordance with the provisions of Minnesota Statutes, Sections 469.174 to 469.1799, both inclusive, as amended, and particularly Minnesota Statutes, Section 469.1794, as amended (collectively, the "Act"); and WHEREAS, prior to August 1, 2001, the City issued its General Obligation Tax Increment Bonds, Series 1993B, dated September 1, 1993 which were refunded by its General Obligation Tax Increment Refunding Bonds, Series 2002C (the " 2002C Bonds") and the City issued its $350,000 Taxable General Obligation Tax Increment Bonds of 1989 which were refunded by an interfund loan in 1995 (the "Interfund Loan" and, together with the 2002C Bonds, the "Qualified Obligations") payable in part from the tax increments from TIF District No. 1-2. WHEREAS, the original local tax rate under section 469.177, subdivision la, does not apply for TIF District No. 1-2 under an election made under section 469.1792, subdivision 3, or under other operation of law; WHEREAS, the fiscal disparities contribution for TIF District No. 1-2 is computed under section 469.177, subdivision 3, paragraph (a); 2233212x1 Packet Page Number 54 of 289 WHEREAS, the City has transferred any available increments in other districts to pay the Qualified Obligations of TIF District No. 1-2 or other districts in the municipality under section 469.1763, subdivision 6; WHEREAS, pursuant to Minnesota Statutes, Section 469.1794, Subd. 1 (the "Duration Extension Statute"), the City is authorized to extend the durations of a tax increment financing district (the "Extended District") to eliminate certain deficits caused by changes in the property tax laws. WHEREAS, the maximum extension for the Extended District is the lesser of (1) four years; or (2) as determined by the following formula: (a) the tax reform percentage for TIF District No. 1-2, determined by (i) the total taxes paid by the original tax capacity for TIF District No. 1-2 for taxes payable in 2001 (ii) minus the average of the total taxes paid by the original tax capacity for TIF District No. 1-2 for taxes payable in 2002 and in 2003 (iii) divided by the total taxes paid by the original tax capacity for TIF District No. 1-2 for taxes payable in 2001, (b) multiplied by the remaining duration of TIF District No. 1-2 rounded to the nearest whole number, as provided by Minnesota Statutes, Section 469.1794, Subd. 5(a) and (b) and Springsted Incorporated has determined the maximum extension for TIF District No. 1-2 on behalf of the City. WHEREAS, a preexisting obligation of an Extended District is a bond issued or a binding contract entered into before August 1, 2001 to which tax increments of the Extended District are pledged and a qualifying obligation of an Extended District includes general obligation bonds and interfund loans made to pay general obligation bonds. WHEREAS, the City has performed all actions required by law to be performed prior to the Amendment of the Tax Increment Financing Plan for TIF District No. 1-2, including, but not limited to, notification of Ramsey County and Independent School District No. 622 having taxing jurisdiction over the property to be included in TIF District No. 1-2 and the holding of a public hearing upon published and mailed notice as required by law; and NOW, THEREFORE, BE IT RESOLVED by the City Council (the "Council") of the City of Maplewood, Minnesota (the "City") as follows: 1. The City Council hereby finds that, taking into account all of the increments that are available to pay the Qualified Obligations of TIF District No. 1-2, the increments from TIF District No. 1-2 will be insufficient to pay the amount of the Qualified Obligations and that the insufficiency is a result of (i) the changes in the class rates and (ii) elimination of the state- determined general education property tax levy under Laws 2001, First Special Session chapter 5. 2. The City Council hereby finds, declares and determines that the Qualified Obligations are "qualifying obligations" of TIF District No. 1-2 pursuant to the Duration Extension Statute. 3. Pursuant to the Duration Extension Statute, the City Council hereby determines and declares that the duration of TIF District No. 1-2 shall be extended for a period of 4 years, in accordance with Minnesota Statutes, Section 469.1794, Subd. 5(a) and (b). 2233212x1 2 Packet Page Number 55 of 289 The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted by the City Council of the City of Maplewood, Minnesota on September 22, 2008. Mayor ATTEST: City Clerk 2233212x1 S Packet Page Number 56 of 289 STATE OF MINNESOTA COUNTY OF RAMSEY ss. I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to extending the duration of a tax increment financing district in the City. WITNESS my hand this day of September, 2008. City Clerk 2233212x1 4 Packet Page Number 57 of 289 EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly called and held at the City Hall on the 12th day of September, 2008, at 7:00 p.m. The following members were present: and the following were absent: Member introduced the following resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: RESOLUTION OF THE CITY OF MAPLEWOOD EXTENDING THE DURATION OF HOUSING TAX INCREMENT FINANCING DISTRICT NO. 1-3 WHEREAS, the City of Maplewood, Minnesota (the "City") has heretofore established Housing Tax Increment Financing District No. 1-3 ("TIF District No. 1-3") within Municipal Development District No. 1 and adopted a Tax Increment Financing Plan therefor; and there is a proposal to amend the Tax Increment Financing Plan for TIF District No. 1-3 all pursuant to and in accordance with the provisions of Minnesota Statutes, Sections 469.174 to 469.1799, both inclusive, as amended, and particularly Minnesota Statutes, Section 469.1794, as amended (collectively, the "Act"); and WHEREAS, prior to August 1, 2001, the City issued its (i) General Obligation Tax Increment Bonds, Series 1993B, dated September 1, 1993 which were refunded by its General Obligation Tax Increment Refunding Bonds, Series 2002C (the " 2002C Bonds"); and (ii) General Obligation Tax Increment Refunding Bonds, Series 1995B, dated September 1, 1995 which were refunded by its General Obligation Tax Increment Refunding Bonds, Series 2004F (the " 2004F Bonds") and (iii) $350,000 Taxable General Obligation Tax Increment Bonds of 1989 which were refunded by an interfund loan in 1995 (the "Interfund Loan" and, together with the 2002C Bonds and the 2004F Bonds, the "Qualified Obligations") payable in part from the tax increments from TIF District No. 1-3. WHEREAS, the original local tax rate under section 469.177, subdivision la, does not apply for TIF District No. 1-3 under an election made under section 469.1792, subdivision 3, or under other operation of law; WHEREAS, the fiscal disparities contribution for TIF District No. 1-3 is computed under section 469.177, subdivision 3, paragraph (a); 2233217x1 Packet Page Number 58 of 289 WHEREAS, the City has transferred any available increments in other districts to pay the Qualified Obligations of TIF District No. 1-3 or other districts in the municipality under section 469.1763, subdivision 6; WHEREAS, pursuant to Minnesota Statutes, Section 469.1794, Subd. 1 (the "Duration Extension Statute"), the City is authorized to extend the durations of a tax increment financing district (the "Extended District") to eliminate certain deficits caused by changes in the property tax laws. WHEREAS, the maximum extension for the Extended District is the lesser of (1) four years; or (2) as determined by the following formula: (a) the tax reform percentage for TIF District No. 1-3, determined by (i) the total taxes paid by the original tax capacity for TIF District No. 1-3 for taxes payable in 2001 (ii) minus the average of the total taxes paid by the original tax capacity for TIF District No. 1-3 for taxes payable in 2002 and in 2003 (iii) divided by the total taxes paid by the original tax capacity for TIF District No. 1-3 for taxes payable in 2001, (b) multiplied by the remaining duration of TIF District No. 1-3 rounded to the nearest whole number, as provided by Minnesota Statutes, Section 469.1794, Subd. 5(a) and (b) and Springsted Incorporated has determined the maximum extension for TIF District No. 1-3 on behalf of the City. WHEREAS, a preexisting obligation of an Extended District is a bond issued or a binding contract entered into before August 1, 2001 to which tax increments of the Extended District are pledged and a qualifying obligation of an Extended District includes general obligation bonds and interfund loans made to pay general obligation bonds. WHEREAS, the City has performed all actions required by law to be performed prior to the Amendment of the Tax Increment Financing Plan for TIF District No. 1-3, including, but not limited to, notification of Ramsey County and Independent School District No. 622 having taxing jurisdiction over the property to be included in TIF District No. 1-3 and the holding of a public hearing upon published and mailed notice as required by law; and NOW, THEREFORE, BE IT RESOLVED by the City Council (the "Council") of the City of Maplewood, Minnesota (the "City") as follows: 1. The City Council hereby finds that, taking into account all of the increments that are available to pay the Qualified Obligations of TIF District No. 1-3, the increments from TIF District No. 1-3 will be insufficient to pay the amount of the Qualified Obligations and that the insufficiency is a result of (i) the changes in the class rates and (ii) elimination of the state- determined general education property tax levy under Laws 2001, First Special Session chapter 5. 2. The City Council hereby finds, declares and determines that the Qualified Obligations are "qualifying obligations" of TIF District No. 1-3 pursuant to the Duration Extension Statute. 3. Pursuant to the Duration Extension Statute, the City Council hereby determines and declares that the duration of TIF District No. 1-3 shall be extended for a period of 2 years, in accordance with Minnesota Statutes, Section 469.1794, Subd. 5(a) and (b). 2233217x1 2 Packet Page Number 59 of 289 The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted by the City Council of the City of Maplewood, Minnesota on September 22, 2008. Mayor ATTEST: City Clerk 2233217x1 S Packet Page Number 60 of 289 STATE OF MINNESOTA COUNTY OF RAMSEY ss. I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to extending the duration of a tax increment financing district in the City. WITNESS my hand this day of September, 2008. City Clerk 2233217x1 4 Packet Page Number 61 of 289 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: September 22, 2008 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held on the 22"d day of September, 2008 at 7:00 p.m. The following members of the Council were present: and the following were absent: Member adoption. introduced the following resolution and moved its RESOLUTION NO. RESOLUTION OF THE CITY OF MAPLEWOOD APPROVING THE AMENDMENT TO THE TAX INCREMENT FINANCING PLAN FOR HOUSING TAX INCREMENT FINANCING DISTRICT NO. 1-4 A. WHEREAS, the City of Maplewood, Minnesota (the "City") has heretofore established Housing Tax Increment Financing District No. 1-4 ("TIF District No. 1-4") within Municipal Development District No. 1 and adopted a Tax Increment Financing Plan therefor; and there is a proposal to amend the Tax Increment Financing Plan for TIF District No. 1-4 all pursuant to and in accordance with the provisions of Minnesota Statutes, Sections 469.174 to 469.1799, both inclusive, as amended, and Minnesota Statutes, Sections 469.124 to 469.134, both inclusive, as amended (collectively, the "Act"); and B. WHEREAS, the City has investigated the facts and has caused to be prepared a Modification to the Tax Increment Financing Plan for Tax Increment Financing (Housing) District No. 1-4 (the "Amendment"), which Amendment increases the budget for eligible uses of tax increments as set forth therein; and C. The City has performed all actions required by law to be performed prior to the Amendment of the Tax Increment Financing Plan for TIF District No. 1-4, including, but not limited to, notification of Ramsey County and Independent School District No. 622 having taxing jurisdiction over the property to be included in TIF District No. 1-4 and the holding of a public hearing upon published and mailed notice as required by law; and D. The City is not modifying the boundaries of TIF District No. 1-4. E. The City is not extending the duration term of TIF District No. 1-4. F. The City held a public hearing on the Amendment on this date following not less than 10 days and not more than 30 days published notice in the local newspaper of general circulation. 2231112x1 Packet Page Number 62 of 289 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood: 1. Findings for the Amendment of the TIF Plan. The City Council makes the following findings: (a) The Amendment amends the budget for TIF District No. 1-4. The Amendment does not expand the district or add new projects that generate additional tax increments. (b) The City Council hereby finds that the Amendment, is intended and, in the judgment of the City Council, the effect of such actions will be, to provide an impetus to accomplish certain objectives as specified in the Amendment, which are hereby incorporated herein. The City further finds that the Amendment conforms to the general plan for the development or redevelopment of the City as a whole; and that the Amendment will afford maximum opportunity consistent with the sound needs of the City as a whole, for the development or redevelopment of the Development District by private enterprise. (c) The City Council hereby confirms the findings made with respect to TIF District No. 1-4 when originally established. 2. Public Purpose. The adoption of the Amendment conforms in all respects to the requirements of the Act and will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development or redevelopment of the Development District by private enterprise in that the intent is to provide only that public assistance necessary to make the private developments financially feasible. 3. A~roval of the Amendment. The City hereby modifies the budget for TIF District No. 1-4 as set forth in the Amendment. The Amendment, as presented to the City Council on this date, is hereby approved and adopted and shall be placed on file in the office of the City Clerk. 4. Certification. The staff of the City are authorized and directed to proceed with the implementation of the Amendment and for this purpose to negotiate, draft, prepare and present to the City Council for its consideration all further resolutions, documents and contracts necessary for this purpose. Approval of the Amendment does not constitute approval of any project or a development agreement with any developer. 5. Filing. The City Administrator is authorized and directed to file a copy of the Amendment with the County Auditor of Ramsey County, the Office of the State Auditor and the Commissioner of Revenue. The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: 2231112x1 2 Packet Page Number 63 of 289 Whereupon said resolution was declared duly passed and adopted. 2231112x1 S Packet Page Number 64 of 289 STATE OF MINNESOTA ) SS. COUNTY OF RAMSEY ) I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to an amendment to a tax increment financing district in the City. WITNESS my hand this day of September, 2008. City Clerk aa3iiia~i 4 Packet Page Number 65 of 289 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: September 22, 2008 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held on the 22"d day of September, 2008 at 7:00 p.m. The following members of the Council were present: and the following were absent: Member adoption. introduced the following resolution and moved its RESOLUTION NO. RESOLUTION OF THE CITY OF MAPLEWOOD APPROVING THE AMENDMENT TO THE TAX INCREMENT FINANCING PLAN FOR HOUSING TAX INCREMENT FINANCING DISTRICT NO. 1-5 A. WHEREAS, the City of Maplewood, Minnesota (the "City") has heretofore established Housing Tax Increment Financing District No. 1-5 ("TIF District No. 1-5") within Municipal Development District No. 1 and adopted a Tax Increment Financing Plan therefor; and there is a proposal to amend the Tax Increment Financing Plan for TIF District No. 1-5 all pursuant to and in accordance with the provisions of Minnesota Statutes, Sections 469.174 to 469.1799, both inclusive, as amended, and Minnesota Statutes, Sections 469.124 to 469.134, both inclusive, as amended (collectively, the "Act"); and B. WHEREAS, the City has investigated the facts and has caused to be prepared a Modification to the Tax Increment Financing Plan for Tax Increment Financing (Housing) District No. 1-5 (the "Amendment"), which Amendment increases the budget for eligible uses of tax increments as set forth therein; and C. The City has performed all actions required by law to be performed prior to the Amendment of the Tax Increment Financing Plan for TIF District No. 1-5, including, but not limited to, notification of Ramsey County and Independent School District No. 622 having taxing jurisdiction over the property to be included in TIF District No. 1-5 and the holding of a public hearing upon published and mailed notice as required by law; and D. The City is not modifying the boundaries of TIF District No. 1-5. E. The City is not extending the duration term of TIF District No. 1-5. F. The City held a public hearing on the Amendment on this date following not less than 10 days and not more than 30 days published notice in the local newspaper of general circulation. 2233133x1 Packet Page Number 66 of 289 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood: 1. Findings for the Amendment of the TIF Plan. The City Council makes the following findings: (a) The Amendment amends the budget for TIF District No. 1-5. The Amendment does not expand the district or add new projects that generate additional tax increments. (b) The City Council hereby finds that the Amendment, is intended and, in the judgment of the City Council, the effect of such actions will be, to provide an impetus to accomplish certain objectives as specified in the Amendment, which are hereby incorporated herein. The City further finds that the Amendment conforms to the general plan for the development or redevelopment of the City as a whole; and that the Amendment will afford maximum opportunity consistent with the sound needs of the City as a whole, for the development or redevelopment of the Development District by private enterprise. (c) The City Council hereby confirms the findings made with respect to TIF District No. 1-5 when originally established. 2. Public Purpose. The adoption of the Amendment conforms in all respects to the requirements of the Act and will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development or redevelopment of the Development District by private enterprise in that the intent is to provide only that public assistance necessary to make the private developments financially feasible. 3. A~roval of the Amendment. The City hereby modifies the budget for TIF District No. 1-5 as set forth in the Amendment. The Amendment, as presented to the City Council on this date, is hereby approved and adopted and shall be placed on file in the office of the City Clerk. 4. Certification. The staff of the City are authorized and directed to proceed with the implementation of the Amendment and for this purpose to negotiate, draft, prepare and present to the City Council for its consideration all further resolutions, documents and contracts necessary for this purpose. Approval of the Amendment does not constitute approval of any project or a development agreement with any developer. 5. Filing. The City Administrator is authorized and directed to file a copy of the Amendment with the County Auditor of Ramsey County, the Office of the State Auditor and the Commissioner of Revenue. The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: 2233133x1 2 Packet Page Number 67 of 289 Whereupon said resolution was declared duly passed and adopted. 2233133x1 S Packet Page Number 68 of 289 STATE OF MINNESOTA ) SS. COUNTY OF RAMSEY ) I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to an amendment to a tax increment financing district in the City. WITNESS my hand this day of September, 2008. City Clerk 2233133x1 4 Packet Page Number 69 of 289 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Michael Thompson, Assistant City Engineer SUBJECT: Consider Petition to Re-Open Sterling Street -Ripley Avenue to Larpenteur Avenue DATE: September 16, 2008 INTRODUCTION Engineering staff received a copy of a petition on Monday September 15th, 2008 regarding reopening the recently closed portion of Sterling Street between Ripley Avenue and Larpenteur Avenue. The petition is being presented to the council for consideration. If the council wants to reconsider the issue they should hold a public hearing so notices can be sent out to the petitioners and the owners abutting Sterling Street between Ripley and Larpenteur. BACKGROUND /DISCUSSION Improvements to Sterling Street between Holloway Avenue and Larpenteur Avenue are part of a 2008 city capital improvement project. Planning began back in 2007 for the project and staff held a neighborhood meeting with owners and residents abutting the street on January 23, 2008. Residents expressed concerns about preserving the wetland area, and turning it into a more natural preserve type area with a possible trail connection, instead of replacing the roadway. On February 11th, the council accepted the project feasibility report and called for a public hearing to be held on February 25th. In regards to both public meetings, the packet on the website included information on the closure discussion. Notice of the Public Hearing was mailed to affected residents and was also published in the Maplewood Review on February 13th and 20tH After the council accepted the feasibility report and prior to the Public Hearing, a neighborhood petition to close this portion of Sterling Street was presented to staff on February 14th, 2008. It was included in the packet for the Public Hearing held on February 25th, 2008. The petition is included as a supplement to this report and describes the concerns of the residents in the immediate neighborhood. The feasibility report for Sterling Street is also attached and provides information on traffic data observed on Sterling Street. SEH Inc. found traffic volumes to average 350 vehicles per day on Sterling Street. The feasibility report discusses that the low traffic volume and alternate access on the north end via Mary Joe Lane does not indicate a need for a through connection of Sterling Street for traffic flow purposes as this street is more indicative of traffic volumes of residential neighborhood streets. A majority of the traffic on Sterling Street is generated from neighborhood residents. The closure discussion at the Public Hearing addressed resident concerns and also how emergency response times would be impacted with a closure. Both the fire chief and police chief provided input. Subsequently the council moved to permanently close Sterling Street between Ripley and Larpenteur as part of the overall improvements to the project (minutes and resolution attached). The decision to construct a trail was approved by council when the construction contract was awarded to Tower Asphalt on April 28th, 2008. It should be noted that the public right-of-way was never vacated on Sterling Street between Ripley and Larpenteur where the road once existed and the trail is now located. Packet Page Number 70 of 289 To date a majority of the construction work on Sterling Street has been completed including the removal of road base and pavement, installation of a bituminous trail, topsoil placement, and hydro-seeding for restoration. If the street were to be reinstalled, it would be necessary to remove the new bituminous trail, bring in new road subgrade materials that are suitable for wetland type soils, construct additional storm sewer infrastructure and water quality features, and also includes placing of a new pavement section with curb and gutter. Currently quantities are not included in the construction contract for road replacement since the project was bid recognizing the council action of street closure. A preliminary estimate of just over $100,000 was generated reflecting reinstalling the street section only; this does not include removals and utility infrastructure with stormwater quality features needed to address water quality in this sensitive wetland area. On September 15th, 2008 engineering staff received a copy of the petition to re-open Sterling Street between Ripley Avenue and Larpenteur Avenue from an Idaho Avenue resident, which is attached as a supplement to the packet. The petition appears to be signed by 174 individuals, a majority being Maplewood residents. The petition also refers to Mr. Terry Wasiluk who works in the school bus garage. Mr. Wasiluk does work for School District 622's transportation department and he stated, in a previous conversation with staff, that the District has historically used Sterling Street as a bus route but they would work around it by having a bus stop at the intersection of Sterling and Holloway. And if there were concerns of parents, buses could loop into the interior of the neighborhood for pick-ups. Staff again spoke with Mr. Wasiluk on September 15th, 2008 and he stated that the School District did not sign the petition but individual employees of the District may have. He stated that he would talk to the District to understand if an official position would be taken. RECOMMENDATION The council should consider the petition to reopen Sterling Street between Ripley Avenue and Larpenteur Avenue. If the council wants to reconsider the issue a public hearing date for the re-consideration should be set. Attachments 1. Petition to Re-Open Sterling Street: 9/15/08 2. Council Minutes Public Hearing w/ Closure Resolution: 2/25/08 3. Original Neighborhood Petition for Sterling Street Closure: 2/14/08 4. Council Minutes Accept Report and Call Hearing: 2/11/08 5. SEH Feasibility Report: 2/01/08 Packet Page Number 71 of 289 COVER LETTER TO PETITION TO OPEN STERLING STREET BETWEEN LARPENTEUR AVE. AND RIPLEY AVENUE The following is what 2 of my neighbors and I encountered going door to door with our Petition. I called Terry Wasiluk at the School Bus Garage and told him what we were doing and he told me he would sign the Petition. 1 went to the garage and 9 others signed -they were drivers and people getting the maps ready for the beginning of school bus routes. I didn't ask any of them to sign -they all volunteered eagerly. This is especially for the safety of the children riding the buses. Century is a bad street with so much traffic for the buses to try to get out onto -plus there are 2 stop and go lights and then having to backtrack to Sterling to finish their route. Comments from about 90% of the residents: "I didn't know it was closed. I just thought it was closed for re-paving." "WHO CLOSED IT? -That was a dumb thing to do". "How can we get it re-opened?" "1 use that street to go to my doctor." "That's how I drive my kids to Cowern School." "That's how I drive my kids to Maplewood Middle School". "My friends live in No. St. Paul and do not like having to go all the way around to get to my house." "There was nothing in the paper about it closing." ~1 didn't hear anything about a Public Hearing to close Sterting.~ Another problem was during Tuesday's Primary Election. All residents south of Larpenteur vote at Maplewood Middle School and did not like having to go all the way around to vote. There were a lot of angry voters. Sterling St. was there before the residents north of Ripley moved in. Most are complaining about speeding cars - if that was the criteria for closing a street, every street in Maplewood would be closed. In fact it used to be a dirt road and dust was raised, but no one complained then - it was much better after McKnight was re-paved and the blacktop from McKnight was spread on Sterling St. and this kept the dust down. We even got signatures on our Petition from several families on Knoll Circle who want the street opened. They have friends or relatives living south of Larpenteur and now they have to drive all the way around to visit. I have an aerial map taken in 1940 that shows Sterling Street north of Larpenteur to Holloway in existence. Out of every house we visited, only 1 family refused to sign the Petition as they did not care whether it was open or closed. The School District has a policy not to interfer with local governments, but have given us their blessing and thanks for our petition. PLEASE VOTE TO REOPEN STERLING STREET BETWEEN LARPENTEUR AND RIPLEY Anne Fosburgh, 2516 East Idaho Avenue -Maplewood, MN 55119 - 651-777=-6339 G,-~I ~~ ~~~ ~~~ Packet Page Number 72 of 289 A~17/7/O.U/lL ~'o~/~/~`,~S .._- _ ~ ~~+ .~. -(/ . ,X~-~~Are~idL _____. __ - _ __ _ --.. - ___ _'_- (fl _ _ ~ - - - - °* -- - - -. _ _ o~..-~ _ ~ - - -- . ~/~ - r -- ~a~~4'° _ a ~ - j -- -QR`-"-".~ - - -- ~-_- Packet Page Number 73 of 289 WE, THE FOLLOWINGS OBJECT' TO THE CLOSING OF STERLING STREET BETWEEN RIPLEY ST, AND LARPENTEUR AVENUE AND PETITION THE MAPLEWOOD CITY COUNCIL TO RE°-OPEN ~~ STERLING ST, BETWEEN RIPLEY STo AND LARPENTEtJR AVENUEa , CITY NAME ADDRESS ~, (~ -~ ~ ~ i~1~3 -'r-~ ~ 5 1~~=H(~..c - ~-~ ~:,~ Lei-. ~~~z~~~0 ~~'~ . ~I ~' S~~- ~5~ tl ~ -_-- / ___ Vvt~ '=f-~ ~ . ~3~ ~ r ~7c~~ ~y ~ '. I • ' fJ~ ' ~ ~ Z.A ~~, 1 / 3 o S-~' i n S~' OV Ss~ r~ ~,Z f -~ f .S/f -f~313 ~ is" ~~~~ wbob asps =~~~ A~~ ~ ~i ~ 9 ~~' , ' t~~~ s~~ N ~i N ss~ rq a~ ~~ I ~ ~ ~ iCo D I ; n g~, ~ ~i I ~' ~~ r j ~Y_J 5~~~~< S7- G~ ~ S ll ~ rv1 ~ ~ 5 ~ v :S`. S S1 ~ ~~ ~ ~ a~ ~ v }~~. 5 _ ~! 1 q r __ _ Packet Page Number 74 of 289 .~ , 3~ CITY WE, THE FOLLOWING, OBJECT TO TI-iE CLOSING OF STERLING STREET BE'T'WEEN RIPLEY ST, AND LARPENTEUR AVENUE AND PETITION THE MAPLEWOOD CITY COUNCIL TO RE°OPEN STERLING ST. BE'T'WEEN RIPLEY STo AND LARPENTEUR AVENUE. NAME h ADDRESS ! (J ~ c - cJ`~~ f cT l ~! , ` ~~ ~ t ~~~v` ~ ~ 1~ ~ ~~CT~V ~ ~ 3 r ~ ~ ~~ ~ I ~ ~~ , s V P~t~ ''`'~~ ~~~ ICS STt~I,_f~~ 5~~ ~ lCP ! l ~~ vv~ Ci(Jf/!/ ~ ~~ / V C~ ~ ~ ~~L v~° ~` ~~~~ n ~' y~ ,~ ( / c~ ~~ J 'f ~ C ~ ~~ 1L..- ~ ~ ~--~ t ~~' U ~ ~-Z t t ~ ~ Y\..3 ~M.wd,~„ i ~ ~ ~ ~ - 5~rr~1 ~ ~ ~ ~ ~~ ~• r ,~ ~ t~ `~o s~-~ ~ s ~ iJ ~, _ ~} ~/ ~ ~ ~ G /~ ~~ ~~ ~~rl~ Packet Page Number 75 of 289 WEr THE FOLLOWING, OBJECT TO THE CLOSING OF' STERLING STREET BETWEEN RIPLEY ST. AND LARPENTEUR AVENUE AND PE`T'ITI ON THE MAPLEWOOD CITY COUNCIL TO RE® OPEN d./ STERLING ST. BETWEEN RIPLEY S`T'. AND LARPENTEUR AVENUE. , CITY NAME ADDRESS ~~ ~`, ~' it tc (r ti c~~ ~._~je d ~ ~ ~r ~ ~ ~ ~~ s ~ ~~ ~` ~t ~ ~r ~ s- ~.~.K ~,~, ,~_ ~ s_~rc ~~ ~ '1 ~ ,, ~ S s/ '~~ ' ~~~ ~~~~v ~~ Yom` V~f1 \ ~~V~ ~`= 1~ ~~ ~ '~ ~~ ~ ~- ~u.~ 5'1 c,. ,~ irv`~ ~ 5g _. G~ (.3 . G~ ~~ eve ~~"/o ~7~a9~~c ~,~~~a ~,~ ~e~~~ ~ ~ i 9 a6oa Dti~~~A ~v~ ~ 5~~1 `~ 253 P1~1eh~'c~a ~~ ~ ~~ ~ I / o J~ ~_ Packet Page Number 76 of 289 CITY ~~p 3 ~' q. ~, c ~ ~~~ b rtr ~ ~( S _ ~` ~ _~ f ~~ ~' /f ~ 1 f Z ~r 1,..~, . ~ :~., ~~ ~ ~~ ~(~ r~ ~ 1~ L ` ~~ ~~ ~~ ~- ~d f~ ~~ ~r ~~'- ~' ~~ q d` J ~ ,~ ~`~::. ~~ 1 ~~ ~` ~~ t bbd WE, THE FOLLOWING® OBJEC'T` TO THE CLOSING OF STERLING STREET BETWEEN RIPLEY ST. AND LARPENTEUR AVENUE AND PETITION THE MAPLEWOOD CITY COUNCIL TO RE-OPEN STERLING ST, BETWEEN RIPLEY S'I'. AND LARPENTEUR AVENUE. NAME ADDRESS Syi ~-~~ ~~ ~ ~~ f ~ ' ~ ~ t! ''~1 ,. ~!~ ~. C c. ~-~ is r~ n n ~ ,~ r ~ ~f ~~ ~ l~ ~7/ Y~~~„ ~ , --~ l~ S'~ ~~j2~ ~~- ~~ ,~ Q(~U , 4 ~. / .Vi 1- . , ~-~ ~` S~. ~~ 1 ~~ e.~ l ~ ~-- ~~ ~ "U Ar ~ X31 ~~.~.~- u'~-e- ~ ---:_ Packet Page Number 77 of 289 WE ~ 'T'HE FOLLOWING, OBJEC'P TO `T'HE CLOSING OF STERLING STREET BE'T'WEEN RIPLEY ST, AND LARPENTEUR AVENUE AND PETITION THE MAPLEWOOD CITY COUNCIL TO RE®OPEN ~, STERLING STm BETWEEN RIPLEY ST. AND LARPENTEUR AVENUE. CITY NAME ADDRESS ~ ~ ,~ ~ .. 2y~~ ~ L ~~ lv ~~D ~'U~-6'L 1~~ 2~` ~T~i2 Llr'Guc~J y ~' rv~ [~LS~„~ ~ Ls' 1~B~P ~ ~ i ~~ ~ , ~ ~.~~~P f Gam. ~ ~ ~~~ . - ~ ~~ uPs ~~~v~f~ ao ~ ~ ~ a f~ ~ !vo ~ , •~G ~. Z.3 ~.. r eu~e U t' ~ r G h / ~~ ` .// `' NS ~ ~ ~ ~ 1 ~ Z ~ a ~ ~ Ilowz, A„~. PJ ~ ~ c~i„ ¢ l i a1 p ~ ~ l~D w c,...~ ~e ~. Packet Page Number 78 of 289 ITY WEB THE FOLLOWING, OBJECT TO TFfE CLOSING OF' STERLING STREET BETWEEN RIPLEY ST. ~ AND LARPENTEUR AVENUE AND PETITION THE MAPLEWOOD CITY COUNCIL TO RE-OPEN STERLING ST® BETWEEN RIPLEY ST. AND LARPENTEUR AVENUE. NAME ADDRESS t'l t ~ C3 ,~ '~ C 'Ci~PL~ ~s1la ~, ~''!q 1G~,1ut~.. Csz'~Cc~ '" ~ a ft~ ZSii ~ ~' Gr.~-- o~~-/~ P cnq ~.,~ ma as ~ ~a'"i q K. as w Cam' ~ S t a 1 ~ V S5 ~ ~ ~~ er Vot S 5~3 0 ~-~ ve ~ SS//~i ~~~~~~~~ ~~yN ~~. ~~~5~ ~~~-~ ST~~t~~ ~~~ ~a ~~»~ . ~ . ., ~;~.~~~~ y ~~ y- ©~q `//~% - ^ // IdnRl~c4 P~nc f~liimhcr ~, ,L~~~G~%~/ V 79 of 289 ~ WE, THE FOLLO[~7ING, OBJECT TO THE CLOSING OF STERLING STREET BETWEEN RIPLEY ST. ~~ AND LARPENTEUR AVENUE AND PETITION THE MAPLEWOOD CITY COUNCIL TO RE-OPEN STERLING ST. BETWEEN RIPLEY ST. AND LARPENTEUR AVENUE, , CITY NAME ADDRESS r .~.._~.___.-_ ~ S -5~° ~ ~ ~ '~ 3 ~ - WE, THE FOLLOWING, OBJECT TO THE CLOSING OF STERLING STREET BETWEEN RIPLEY ST. AND LARPENTEUR AVENUE AND PETITION THE MAPLEWOOD CITY COUNCIL TO RE-OPEN STERLING ST. BETWEEN RIPLEY ST. AND LARPENTEUR AVENUE. CT Y NAM r~uv~,oa ~~ WE® THE FOLLOGt7INGP OB.7ECT TO THE CLOSING OF STERLING STREE'T` BETWEEN RIPLEY ST, AND LARPENTEUR AVENUE AND PETITION THE MAPLEWOOD CITY COUNCIL TO RE-OPEN STERLING ST. BETWEEN RIPLEY ST. AND LARPENTEUR AVENUE. CITY ~ NAME ADDRESS _ ~~__ _~ ~ ~ -r _ ., t °.._. `r!f ` '~_ ~ ; a ~ ` , ~ .~--`~~/ CSC ~'~~ .--e_..: t;~'' r,, ~ ~,y ~~, /,~~ , ;r ~ _. ~^f ~ ~ ' .~ ~~ r ~- ~~ ~. .~ ,~ rY/// ... ,~~//~, . -~. ig ~'. Packet Page Number 81 of 289 1940 Aei ial I'hot® . [~ _ 3 1 M ~ ~ . 1 ~ . ' ~ ~ ,~ :^ A yyi 11~ ~ . ~ . ~ :~ ~ ~:'~ F~ ~' : "! .~ x' ~ ~ ~~ wt~J'3 •~~ ~~ ~ ~ ~x '- ~, ~ ~~ ~ ~ f ` `~ ~ "„ ~~ ,~`.. at ;,~,4 '~ ` ~ ~~ A+ f 2e 1M .ice-~ ~~`~-~. ~;_~j+~~ .: ~ , 3 ~`. ~~# ,r „~ ~~ ~ ~~ ~ ~ ~~~ ~~ ~~ ~~:~'~ '~ ~~~~ ~~ ~, ~~ ~~~i~ .= ~ ~ ,,~ y~ 6 t 3 Y"t' }F!h ~~ E ~ '~ i ;, Yyl+ ~~ T " ~ ~ ~ ~ ~, ~F r `;~~. a.- a~ .. ~ a. ,~ - ~~ t ~ ~~. ~ t'! ~~ i r ~ ~ ~i ~'~~ .vim ~ ~ r. ~ r .` k;~ c ~,~: - ~: a. ~` Y aFi_~~~y. i4 ~ 4~, i~^ ,_ 4 1~} '{ice l~-~/+1~ ~c r r ~``~` r f . r,~ _ ~ • `~ ." ~' r ~fi~~i k. ~ ~ ~.. ~ r ~ ~ _.~ DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended [obe used as one. This reap is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only. Packet Page Number 82 of 289 a. Public Hearing 7:00 p.m. b. Resolution Ordering Improvement after Public Hearing (4 votes). c. Civil Engineer, Michael Thompson gave the presentation. d. Chad Larson, Representative from Kimley-Horn & Associates, Inc. e. Acting City Manager and Public Works Director, Chuck Ahl answered questions of the council. Mayor Longrie opened the public hearing. Bill Schreiner, 1098 Beaver Creek Parkway, Maplewood. Mr. Schreiner spoke regarding his concern for the lane width for school buses. 2. Joan Gallagher, 2125 Hazelwood Street, Maplewood. Ms. Gallagher said she has had a terrible drainage problem into Footprint Lake. She asked who she should contact in Public Works regarding drainage concerns at her home. 3. Judy Baier, 2240 Hazelwood Street, Maplewood. Ms. Baier was unable to attend the meeting but provided a letter for the record regarding this proposal. 4. Carolyn Peterson, 1801 Gervais Avenue, Maplewood. Ms. Peterson spoke regarding the difference between a bituminous surface and a paved sidewalk for wheelchairs. Mayor Longrie closed the public hearing. Councilmember Rossbach moved to recommend the resolution ordering the improvement of the Hazelwood Street Improvements, (Hwy 36 to Frost Avenue) City Proiect 07-25. RESOLUTION 08-02-025 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 11th day of February, 2008, fixed a date for a council hearing on the proposed street and utility improvements for the Hazelwood Street Improvements Project 07-25, AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on February 25, 2008, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to Hazelwood Street, City Project 07-25. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 25th day of February 2008. Seconded by Councilmember Juenemann. Ayes -All The motion passed. 2. Sterling Street Improvements (Holloway to Larpenteur), City Project 07-32. a. Public Hearing 7:15 p.m. b. Resolution Ordering Improvement after Public Hearing (4 votes). c. Civil Engineer, Michael Thompson gave the presentation. February 25, 2008, City Council Meeting Minutes 4 Packet Page Number 83 of 289 d. Steven Heth, Project Manager SEH addressed and answered questions of the council. e. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. Mayor Longrie opened the public hearing. Mark Hesse, 2494 Meadow Drive East, North St. Paul. Mr. Hesse wants Sterling Street closed due to the dangers and the condition of the road. 2. Ms. Bernie Wildes, 1864 Sterling Street North, Maplewood. Ms. Wildes said a petition was passed around the neighborhood and the majority of the people want Sterling Street closed. 3. Debbie Bauers, 1866 Sterling Street, Maplewood. Ms. Bauers agreed with the comments and is concerned about the street, garbage, parked cars and the possibility of drugs being dealt there. 4. Joe Peschges, President, Hill Murray School, 2625 Larpenteur Avenue, Maplewood. Mr. Peschges spoke about Sterling Street and how Hill Murray School felt about this proposal. 5. Constance Jefferson, 1822 Sterling Street North, Maplewood. Ms. Jefferson spoke regarding the cost of maintaining the road and keeping the road in a natural state. 6. Steve Recker, 1812 Sterling Street North, Maplewood. Mr. Recker's comments were similar to those of the other speakers. 7. Ann Fosburg, 2516 Idaho Avenue East, Maplewood. Ms. Fosburg spoke regarding the history of Sterling Street and stated that she does not want the city to close Sterling Street. Mayor Longrie closed the public hearing. Councilmember Hjelle moved to recommend the resolution ordering the Sterling Street improvements (Holloway to Larpenteur) City Project 07-32. With the change of cutting off and closing the road and not building it between Ripley Avenue and Larpenteur Avenue. No access to the road. If Hill Murray wants to approach the city to put parking spots in the area of the closed road that is an after thought as a budget modification. Mayor Longrie made a friendly amendment that the city maintain easement writes between Larpenteur Avenue to Ripley Ave in the event that Hill Murray proposes doing something as part of this project it shall be at the cost of Hill Murray. Furthermore she recommended directing staff to adjust the budget numbers consistent with these changes discussed. Councilmember Hjelle accepted the friendly amendment. (Maplewood Civil Engineer Michael Thompson revised the resolution after the February 25, 2008, council meeting and the revisions have been included below.) RESOLUTION 08-02-026 ORDERING IMPROVEMENT AFTER PUBLIC HEARING February 25, 2008, City Council Meeting Minutes 5 Packet Page Number 84 of 289 WHEREAS, a resolution of the city council adopted the 11th day of February, 2008, fixed a date for a council hearing on the proposed street improvements for the Sterling Street Improvements, City Project 07-32, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on February 25th, 2008, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Sterling Street Improvements, City Project 07-32. 2. That Sterling Street is hereby closed between Ripley Avenue and Larpenteur Avenue. 3. That the adjacent property owner (Hill-Murray Foundation; 2625 Larpenteur Avenue) have the option to construct parking in the area of the closed road in the future, at the sole cost of said property owner. 4. That public right of way be maintained on Sterling Street between Ripley Avenue and Larpenteur Avenue. 5. Such improvement is hereby ordered as proposed in the council resolution adopted the 25th day of February 2008. 6. The City's consultant engineer, SEH Inc., is the designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 7. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget of $977,501 shall be established. The proposed financing plan is as follows: Sterling Street Improvements, City Project 07-32 GO Debt Service $ 196,401 20% Special Assessments $ 91,100 9% Environmental Utility Fund $ 200,000 21% City of North Saint Paul $ 490,000 50% Total $ 977,501 100% Seconded by Mayor Longrie. The motion passed. Ayes - AI I Public Works Director, Chuck Ahl said if the City of North St. Paul does not agree with this proposal the project would have to come back to the council. Mayor Longrie called fora 10 minute recess. H. VISITOR PRESENTATIONS February 25, 2008, City Council Meeting Minutes 6 Packet Page Number 85 of 289 'ems r . e ~_. ~ 6 a .a _ _ _ Y .__, _ _ _ _ ~+~ . ~:~ ~.~ ., ...s - ~ f. { a e t m _ _ ,~ ,# ~~~~ s ~ bl~ ~§t'F ~,. .mV ~ € ~ ~e @ I. s ~ . s s b m + . _. _ < a Packet Page Number 86 of 289 b ~ ~ ~( ,J h3 °~ ~; ll`t; S 1 '°~. ; F t'1 ' ^ , ~ tag ` ,~ °.~ ~ . ; ~ C°'° `~" 6 ` l~ , ~~~.~ C..' ~ . rip .~f e a 4_ .~.~.... ;~° _ .. .~.~. _.9 «~ --- m t .~ m~ ..e , E ~ I - ~ , ~,i III t ~ __ r" 7 t ~...._~ _ d~ j~ ,4 $ ~ ~~ . , m _. '`` '. _. _ _ _ m _ ,t 6 , ~~. f ~ ~ ,,~ ~a .. ~/ r `-~. 1 'F ;~-- ,~~. ,,,~-E,~~ i t ~ r9 ~ ~ _ - ~- ~ ~' ~l ~' ° ~f <t"~1" ~ .. f ~~~ ~ „ ri l> y ~' Packet Page Number 87 of 289 ~a e m Packet Page Number 88 of 289 Seconded by Councilmember Hjelle. Ayes -All Councilmembers Nor -Mayor Longrie The motion passed. 3. Sterling Street Improvements, Authorized under City Project 07-19 a. Resolution Removing Sterling Street (Larpenteur to Holloway) from the Myrtle- Idaho Area Street Improvements and establishing Sterling Street Improvements, City Project 07-32. b. Resolution Accepting Preliminary Report and Calling Public Hearing for February 25, 2008. c. Public Works Director, Chuck Ahl presented the report. Councilmember Hjelle moved to approve the resolution removing Sterling Street from the Myrtle- Idaho Improvement Project City Project 07-19 establishing the Sterling Street Improvement Project City Project 07-32. RESOLUTION 08-02-023 APPROVING THE REMOVAL OF STERLING STREET FROM CITY PROJECT 07-19 AND APPROVING THE ESTABLISHMENT OF CITY PROJECT 07-32 WHEREAS, it has been determined that Sterling Street, from Larpenteur Avenue to Holloway Avenue, should be removed from the scope of the Myrtle-Idaho Area Street Improvements, City Project 07-19, and be established as Sterling Street Improvements, City Project 07-32. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That Sterling Street, from Larpenteur Avenue to Holloway Avenue, is removed from the scope of the Myrtle-Idaho Area Street Project, City Project 07-19. 2. That Sterling Street, from Larpenteur Avenue to Holloway Avenue, is hereby established as the Sterling Street Improvements, City Project 07-32. Approved this 11`h day of February 2008 Seconded by Councilmember Nephew. Ayes -All The motion passed. February 11, 2008, City Council Meeting 50 Packet Page Number 89 of 289 ity RE ng Street Ih Maplewood, MinnE Original City Project I Revised Project No. SEH No. A-MAPLEOF February 1, 2008 F .- ~~" ,. S .w. _ 1 ~i ..~~ Packet Page Number 90 of 289 .~ ..ol February 1, 2008 RE: Sterling Street Improvements Feasibility Report Maplewood, Minnesota Original City Project 07-19 Revised City Project 07-32 SEH No. A-MAPLE0808.00 Mr. R. Charles Ahl, PE City of Maplewood 1830 County Road B East Maplewood, MN 5 5 1 09-2702 Dear Mr. Ahl: Short Elliott Hendrickson Inc. (SEH®) is pleased to submit the enclosed Feasibility Report for the Sterling Street Improvements. Original City Project 07-19, Revised City Project 07-32. This report includes specific recommendations and estimated project costs for the street and utility improvements. We are pleased to have had the opportunity to provide the report and are available for any assistance that you may require. Sincerely, -~~-. ~ e~ Steven F. Heth, PE Project Manager ah s:~lco\m\maple\080100\reports&specs~r\feasibflity rpt.doc Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is an equal opportunity employer ~ www.sehinc.com ~ 651.490.2000 ~ 800.325.2055 ~ 651.490.2150 fax Packet Page Number 91 of 289 Sterling Street Improvements Feasibility Report Maplewood, Minnesota Original City Project 07-19 Revised City Project 07-32 SEH No. A-MAPLE0808.00 February 1, 2008 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ~ ~ Steven F. Heth, PE Date: February 1, 2008 Lic. No.: 20609 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110-5196 651.490.2000 Packet Page Number 92 of 289 Executive Summary Proposed Improvements: ^ Reconstruction of 2600 feet of roadway. ^ Replacement of 955 feet of watermain. ^ Installation of 1400 feet of storm sewer. The estimated cost for the improvements with 10% contingencies and 31.5% allowance for indirect costs are as follows: Street Improvements: $939,942 Drainage Improvements: 164,873 Sanitary Sewer Improvements: 9,606 Water System Improvements: 174,512 Total Estimated Project Cost: $1,288,933 The improvements are proposed to be financed through a combination of assessments to the benefiting properties and City contributions. The following is a summary of the proposed financing plan: Estimated Project Cost Recovery: Street Assessments: $ 193,044 Storm Sewer Assessments: 20,120 Environmental Utility Fund: 200,000 North Saint Paul: 490,000 G.O. Improvement Fund: 385,769 Total: $1, 288,933 Based upon our study, the proposed Sterling Street Improvement is feasible, necessary, and cost effective and will benefit the adjacent properties and the City of Maplewood. Feasibility Report A-MAPLE0808.00 City of Maplewood Packet Page Number 93 of 289 Table of Contents Letter of Transmittal Certification Page Executive Summary Table of Contents Page 1.0 Introduction ................................................................................................................ 1 1.1 History ................................................................................................................. 1 1.2 Resident Correspondence .................................................................................. 2 2.0 Streets ......................................................................................................................... 2 2.1 General ............................................................................................................... 2 2.2 Existing Conditions ............................................................................................. 2 3.0 Proposed Improvements ........................................................................................... 3 3.1 Street .................................................................................................................. 3 3.2 Driveway Replacement Program ........................................................................ 4 3.3 Stormwater Management .................................................................................... 4 3.4 Watermain ........................................................................................................... 5 3.5 Sanitary Sewer .................................................................................................... 5 4.0 Miscellaneous Private Utilities ................................................................................. 5 5.0 Erosion Control .......................................................................................................... 5 6.0 Wetlands ..................................................................................................................... 5 7.0 Traffic Control ............................................................................................................ 6 8.0 Project Cost ................................................................................................................ 6 9.0 Cost Recovery ............................................................................................................ 6 10.0 Project Schedule ........................................................................................................ 7 11.0 Conclusions and Recommendations ....................................................................... 8 List of Exhibits Exhibit 1 -Project Location Map Exhibit 2-3 -Proposed Street Sections Exhibit Exhibit 4 - 6 -Proposed Improvements Exhibit 7 -Street Assessment Map Exhibit 8 -Storm Assessment Map Exhibit 9 -Proposed Assessment Roll (Preliminary) Exhibit 10 -Cost Estimate SEH is a registered trademark of Short Elliott Hendrickson Inc Feasibility Report A-MAPLE0808.00 City of Maplewood Page i Packet Page Number 94 of 289 Table of Contents (Continued) List of Appendicies Appendix A Meeting Minutes Feasibility Report A-MAPLE0808.00 City of Maplewood Page ii Packet Page Number 95 of 289 February 1, 2008 Feasibility Report Sterling Street Improvements Prepared for City of Maplewood 1.0 Introduction 1.1 History The portion of Sterling Street being studied was originally part of the Myrtle- Idaho Improvement Project, City of Maplewood Project 07-19. Sterling Street was split out of the Myrtle-Idaho project in order to further study traffic issues. The traffic issues in question were two-fold. First, residents reported that vehicles traveling at excessive speeds routinely used northbound Sterling as a route to Holloway. Secondly, residents questioned whether Sterling Street needed to be a through street. They questioned whether the section through the wetland could be eliminated. Traffic counts and a speed data were collected in October -December 2007. The data indicated that at Hill-Murray school start and dismissal times the percentage of student traffic versus other traffic varies from 20-35%. It is estimated that for the entire day, school traffic comprises 10% of the streets traffic, indicating a much greater use by the neighborhood. Speeds recorded during the study averaged 27 mph near Larpenteur Avenue and 25 mph north of Meadow Drive. The daily traffic volume on the street of approximately 350 vehicles combined with the observed speeds is very indicative of a residential street. It is estimated that closing Sterling Street off from Larpenteur Avenue would increase response time for fire and rescue to the south residential area, near Ripley Avenue, by approximately one minute. Based on this, the city engineer from North Saint Paul has requested that the roadway remain open from the south. An alternate approach would be to narrow the southern 1300' of Sterling Street and designate it one way to the north. This approach would allow emergency vehicles to achieve the same response time they have now. This would not eliminate the cut through traffic from the south. A-MAPLE0808.00 Page 1 Packet Page Number 96 of 289 The limits of the project are bounded on the south by Larpenteur Avenue and on the north by Holloway Avenue. The northern 1300' is a border street with the City of North Saint Paul. See Exhibit 1. The project street has a length of approximately 0.50 miles. The average weighted PCI rating for these streets is 50 out of 100 with failures including but not limited to transverse and edge cracking, medium to high severity patching, alligator and block cracking, and potholes. The street was constructed without concrete curb and gutter. The existing storm sewer is limited to catch basins at the Holloway intersection. The remainder of the street drains to the existing wetland north of Larpenteur Avenue. 1.2 Resident Correspondence The feasibility report for this project was ordered at the October 22, 2007 city council meeting. Subsequently a letter was mailed out to residents on December 19, 2007 to provide information on the council's action and that preliminary engineering, such as soil borings and a topography survey would begin within the neighborhood. The residents were notified that city staff would be preparing a mailer with a survey and some general information about street reconstruction. A neighborhood meeting with residents (both Maplewood and North Saint Paul) was held Wednesday, January 23, 2008, at the Maplewood Community Center. This meeting covered the proposed improvements, rain gardens, assessment information, and resident driven issues and concerns. Minutes are attached in Appendix A. 2.0 Streets 2.1 General The existing street in this neighborhood presents an ongoing maintenance problem for the City of Maplewood Maintenance Department. Of the infrastructure elements the City maintains (sanitary sewer, storm sewer and streets), the bulk of the maintenance activities consist of patching the roadway and filling potholes. This section of Sterling Street is considered a local street. It provides an outlet to the north and south for the local neighborhood. 2.2 Existing Conditions Presently, the condition of the street within the scope of this project has a weighted PCI rating of 50. (Ripley to Holloway has a rating of 39). It is the city's goal to have streets at a 70 rating. Potholes and patches are abundant. Longitudinal and lateral cracks are also apparent on a majority of the street. Inadequate crown allows water to pond and traverse the street section, further deteriorating the roadway. The freeze and thaw cycles that happen every spring, combined with the old age and poor design of the street for the given subgrade, are responsible for the declining roadway condition. The poor soils beneath the road section were most likely never excavated and replaced with suitable sub-grade materials. The soils throughout this neighborhood have low R-values, which translates to an inadequate overall road structural section. The existing street width varies from 26' to 30', with an average of 28'. Feasibility Report A-MAPLE0808.00 City of Maplewood Page 2 Packet Page Number 97 of 289 To determine the existing pavement thickness and subgrade soil type, 6 soil borings were taken within the project area. The street within the proposed project area has deteriorated to the point where reactionary maintenance is no longer effective. Crack sealing, seal coating and overlaying are no longer cost effective solutions to maintain these streets. To be cost effective it is recommended that this street be reconstructed as part of this improvement project. 3.0 Proposed Improvements The street will be reclaimed, except the 400' section through the wetland area. Reclaiming the street is a material recycling process where the existing pavement surface, aggregate base and sandy subgrade soils are pulverized and mixed to form a new aggregate base material. This new homogeneous material is salvaged and reused. This process, where applicable, reflects a financial savings to the project since less material must be hauled from and to the site. 3.1 Street The proposed street design will use a B618 barrier curb and gutter on the southern 500' and the northern 1700'. The remaining 400', through the wetland, will be constructed without curb and gutter to lesson the impact on the wetland Exhibits 2-3 show the proposed typical street sections. Concrete curb provides delineation between the street and the boulevard. There are anumber oflong-term advantages to using concrete curb and gutter. The roadway edges are strengthened and reinforced by the concrete curb. Horizontal alignment and vertical elevations for the street are fixed during paving. Future pavement management operations are simplified, less expensive and less disruptive by having a concrete curb constructed. The proposed street section will generally consist of 8 to 12 inches of aggregate base topped with 3.5-inches of bituminous pavement. The exception to this will be the 400' section through the wetland. See Exhibits 4-6. The subgrade soils in this section consist of peat and would require deep subgrade excavation and replacement with lightweight fill to provide a 25 to 50 year roadway. This would not only be cost prohibited, but would also have extremely large wetland impacts during construction. 3.1.1 Street Options In response to resident concerns traffic and speed data was collected on Sterling Street between October and December 2007. The data was analyzed to determine if a traffic speed and volume problem exists and the impact to traffic flow if the street were to be closed. The data revealed a daily traffic volume of approximately 350 vehicles and average speeds of 25 mph to 27 mph. This is very indicative of a residential street and does not appear to pose a problem. School related traffic appears to account for 20% - 35% of the Sterling Street traffic during school start and dismissal times and approximately 10% of the street traffic on a daily basis. Feasibility Report A-MAPLE0808.00 City of Maplewood Page 3 Packet Page Number 98 of 289 During the school related time periods, there is evidence of higher speeds. Prior to the start of school, 69% of the southbound traffic is at or below the speed limit. This compares to 79% to 92% for the entire day. At school dismissal time, 60% to 73% of the northbound traffic is at or below the speed limit. This compares to 69% to 82% for the entire day. The low traffic volume and alternate access on the north end via Mary Joe Lane does not indicate a need of a through connection of this street for traffic flow purposes. However, since the residential area near Holloway Avenue is served by Fire Station #1, street closure would result in up to a one minute increase in fire or medical emergency response. The City of North Saint Paul has indicated that this is not acceptable. Design considerations included: ^ Two-way through roadway. ^ One-way northbound from Larpenteur to Ripley. ^ Closed through the wetland area. Maintaining atwo-way roadway would not change existing traffic patterns. Designating the southern portion of Sterling Street as one-way to the north would have no effect on emergency response times and northbound traffic flow including school dismissal cut through. It would also eliminate south bound traffic flow from the residential neighborhood and school start cut through traffic. Closing the road through the wetland would eliminate cut through traffic. However as previously stated this would add up to one minute to response times of fire and rescue services to the southern residential area near Ripley Avenue . We recommend that the street remain open as a two way through roadway. 3.2 Driveway Replacement Program The City has a Driveway Replacement Program available to all residents which allows property owners to use the city's selected street reconstruction contractor to replace existing substandard driveways. This program will be coordinated by city staff similar to past reconstruction projects. 3.3 Stormwater Management Sterling Street from Holloway to Larpenteur is currently a rural roadway section. Runoff from the roadway drains to nearby wetlands. Feasibility Report A-MAPLE0808.00 City of Maplewood Page 4 Packet Page Number 99 of 289 The proposed roadway will be an urban section with the exception of a small rural section through one of the wetland areas. See Exhibits 4 - 6. Locations have been identified for infiltration practices at the proposed storm sewer outlets and prior to draining into the existing wetlands. The City also plans to offer residents the option of individual rain water gardens to help provide additional treatment and volume reduction. The RWMWD's volume reduction requirements are applied to new impervious areas or areas where significant disturbance of the road sub grade will occur. There are a few locations that will be feasible for rain gardens or other storm water practices. The goal is to infiltrate one inch of runoff over the impervious surface within the project limits. 3.4 Watermain This area of Maplewood is served by North Saint Paul's water utility. North Saint Paul has determined that this section of watermain is in need of replacement. This will be done as part of the project. See Exhibits 5 - 6. 3.5 Sanitary Sewer This area is served by North Saint Paul's sanitary sewer utility. No major improvements are proposed for the existing sanitary sewer system. However, during the design phase, sanitary sewer mains and some of the sanitary sewer services will be televised and studied. Any damaged sanitary sewer main and services under the roadway will be repaired prior to the street reconstruction. This work would be performed as part of the overall project with repairs being paid by the North Saint Paul. 4.0 Miscellaneous Private Utilities Private utility companies will be notified of the proposed improvements. Utility coordination is of high priority and meetings will be held with all utility holders in the project area after the design process begins in order to identify utility conflicts and plan for utility relocation or upgrades if needed. 5.0 Erosion Control Erosion and sediment control methods will be implemented throughout the project. Silt fence, straw wattles, erosion control blanket, and other erosion protection methods will be utilized where direct runoff might occur. Inlet protection will be used to protect both the existing and new catch basins during construction. Street sweeping will occur, as needed, on all paved street surfaces throughout the project, including intersecting streets. Watering of exposed soils and aggregate material would be done as a dust- control measure. A RWMWD and an NPDES Construction Storm Water Permit will be required for the project. A Storm Water Pollution Prevention Plan (SWPPP) will be incorporated into the plans and specifications in accordance with the NPDES Construction Storm Water Permit. 6.0 Wetlands Wetland habitat exists on both the east and west side of Sterling Street. Preliminary project plans for the reconstruction of Sterling Street do not require widening or regrading of the existing road bed, therefore impacts to wetland habitat should be avoided. If project plans change and wetland Feasibility Report A-MAPLE0808.00 City of Maplewood Page 5 Packet Page Number 100 of 289 impacts are necessary, the road will be designed with appropriate sequencing considerations (i.e. avoidance, minimization, mitigation) and the City will apply for wetland permits from the appropriate local, state, and federal government agencies. If there are unavoidable impacts requiring mitigation, the City would pursue mitigation within the same wetland complex and would likely combine the mitigation plan with an adjacent project. 7.0 Traffic Control Traffic from outside the neighborhood should not be greatly impacted by construction except for those vehicles using the neighborhood streets to get between Larpenteur Avenue and Holloway Avenue. A construction project of this magnitude will result in some inconvenience and disruption to the neighborhood and its residents. Signage will be installed noting that streets are for local traffic only. Emergency access for vehicles will be available 24-hours a day throughout the project. During short periods of time, however, some segments of the project may not be passable while certain work is being executed. In these instances, access would be available from another direction. Streets would always be reopened at the end of the day. An alternate route for the fire trucks will be determined for short periods of time when access may be blocked due to construction. Residents with concrete curb work, or concrete driveway apron replacements, will not be able to use their driveways during the week the concrete is curing. During that time, Maplewood police will be notified of the arrangement in order to add patrols while residents are required to park on the streets. 8.0 Project Cost The estimated project cost is outlined below. Estimated Project Costs: $1,288,933. The estimated costs for the proposed project are outlined below. The estimated costs include 10% contingencies and 31.5% overhead, which include engineering, administrative, legal, and fiscal expenses. Exhibit 10 provides a more detailed construction and project cost estimate. Estimated Project Cost SummarX Street Improvements: $939,942 (72.9%) Drainage Improvements: 164,873 (12.8%) Sanitary Sewer Improvements: 9,606 (0.8%) Water System Improvements: 174,512 (13.5%) Total Estimated Project Cost: $1,288,933 (100%) 9.0 Cost Recovery Based on the City of Maplewood's Pavement Management Policy, a portion of the project cost is assessed on an equal "unit" basis. The "unit" would be based on an average residential lot, as has been used in the past. There are 15 assessable parcels within the project area. Exhibit 7 and 8 show the properties proposed to be assessed for street and storm, respectively. Exhibit 9 details the preliminary assessment roll. Feasibility Report A-MAPLE0808.00 City of Maplewood Page 6 Packet Page Number 101 of 289 The city's 1999 pavement management policy identifies certain improvement options with established assessment rates for each of those options. The 2008 assessment rates were set by the city council and the following assessment rates would apply. Residential Rates: ^ $5,460/unit for full street reconstruction (adding or replacing curb & gutter). Commercial or Multi-Family Rates: ^ $109.20/Front Ft. for full street reconstruction (adding or replacing curb & gutter). ^ $18.00/Front Ft. for drainage improvements. Estimated Project Cost Recovery Street Assessments: $193,044 (15.0%) Storm Sewer Assessments: 20,120 (1.6%) Environmental Utility Fund: 200,000 (15.5%) North Saint Paul: 490,000 (38.0%) G.O Improvement Fund: 385,769 (29.9%) Total: $1,288,933 (100%) 10.0 Project Schedule The following schedule may be implemented, should it be determined to proceed with the project: Receive feasibility study and order public hearing :.............................. 2/11/08 Public Hearing :..................................................................................... 2/25/08 Order Improvement and authorize preparation of plans and specs:...... 2/25/08 Approve plans and specs and authorize advertisement for bids:.......... 3/24/08 Bid date :................................................................................................ 4/18/08 Assessment Hearing :............................................................................ 4/28/08 Accept bid and award contract :............................................................ 4/28/08 Begin construction 5/12/08 Complete construction .......................................................................... 8/31/08 Assessments certified to Ramsey County ........................................... 10/30/08 Feasibility Report A-MAPLE0808.00 City of Maplewood Page 7 Packet Page Number 102 of 289 11.0 Conclusions and Recommendations From the results of the feasibility study and investigations, it can be concluded that: The project is feasible as it relates to general engineering principles, practices and construction procedures as it has been presented in this report. 2. The project is necessary for economic and safety reasons and is cost effective when all the related costs are considered -environmental, private and public. 3. The proposed improvement is necessary to maintain the city's infrastructure. 4. The total cost estimate for the project is $1,288,933. 5. The total share proposed to be assessed to the benefited properties is $213,164. 6. The total city share of these costs is proposed to be $385,769. 7. Environmental utility fund will contribute $200,000 to the project. 8. The City of North Saint Paul will contribute $490,000. In consideration of the above conclusions, it is recommended that: 1. If the city council deems the project feasible, a public hearing should be held as soon as possible. 2. The proposed improvements should be constructed as outlined in this report. 3. The cost of the improvements will be recovered through assessments to the benefited and through city contributions. 4. The construction plans for Myrtle Street and Idaho Avenue should be included with the Sterling Street plans and constructed under one contract. 5. A Joint Powers Agreement should be entered into with the City of North Saint Paul for the purpose of reimbursement. 6. The street remains open as a two way through roadway. Feasibility Report A-MAPLE0808.00 City of Maplewood Page 8 Packet Page Number 103 of 289 List of Exhibits Exhibit 1 -Project Location Map Exhibit 2-3 -Proposed Street Sections Exhibit Exhibit 4 - 6 -Proposed Improvements Exhibit 7 -Street Assessment Map Exhibit 8 -Storm Assessment Map Exhibit 9 -Proposed Assessment Roll (Preliminary) Exhibit 10 -Cost Estimate Packet Page Number 104 of 289 HORTH SAI HT Pq UL z W 0 HOLLOWAY AVE. ~ ~ HOLLOWAY AVE. ~ N 119 ~ AV NEY ~ ~ o Hillside o ME D ~ ~ u~ ~ cn ~ ~ W Park J ~ o D/~. O W KNOLL CIR. ~ 0 ' " ~ ~ o R /P BE =1000 1 ; RI PLEY AV ~ Y AV Z KINGSTON ~6j ~ PROJECT Q i ~ AVE. LOCATION o = ~ ~ ~ z J HILL-MURKY Q ~ ~ MCKNIGHT LN w HIGH SCHOOL W U O v H _ ~ ~ AVE 11~ ~ Tl R . LARPENTEUR LARPENTEUR AVE. w i-= ~ ~ o ~ IDAHO AVE. ~ ~ ~ W ° "' ~ o ~ 0 ~ ~ Q ~ ~ ~ HOYT AVE. g ~ MONTANA AVE. MONTANA MON TANA CIR. C~ W ~ TEVLIN OAK z AVE. _ ~ ~ CT. CIR. ~ LN z ~ ~ ') ~ ~~pJ-- ~~' c~n ~~ ~~ SP P ~ N 1 ° ~ - NEBRASKA ~ S P ~~' ~ ~ 3 4 ~ ~ P 2 Nebraska ~ l~' Park ~ U Sterling \ `I ~ RAN BEMLA DR. A CT ARL~NGW ON ~ oaks Park ~\ ~I`~ ~" ` OAKHILL CT z J ~ ~ ~ ~ O Jim's ~ll~l 11 L ANGELA CT ~ ~ ~ ~_ U ~ C/~ Prairie 5 6 ~ w 7~ Q G ` IC EY LN L U N cV cV cV ~ ~ DOL HII TILSEN W COYOTE ILSE J AVE. ~ BISON CT. ~ 2 ~ 1 3 4 MARYLAN D / ~ LN ~ AVE. o ~ ~ °~ ~ ~ J J J W ~ / ° z ~ = Q z . ~ o ~ ~ o HAWTHOR NE AVE. 5 MARYLAND AVE. / FILE No. STERLING STREET ~ l PHONE= 651.490.2000 AMAPLE0808.00 EXHIBIT 353STVPAUL~, MN E 55E 0OR DATE: LOCATION MAP SEH 7/3i/o8 MAPLEWOOD, ~pket Page Num er R/W 66'~ F 33' ~IeIE 5' 15' 15' 5' BLVD BLVD ~ ~ 9.~ A;1 4y 2.5% 2.5% 4.% .. .r-Z- _ -T-~.~ .. / ~~ f1'(TYP. 4" PERF. P.E. PIPE DRAIN (TYP.) W/ FILTER AGGREGATE. SEE PLAN SHEET FOR LOCATIONS. (IF STREET IS SUBCUT) 2' SUBCUT W/ SELECT GRANULAR BORROW BACKFILL (IF NECESSARY) 1 1/2" TYPE LV3 BIT. WEAR COURSE (LVWE35030B) 2357 BIT. TACK COAT 2" TYPE LV3 BIT. BASE COURSE (LVNW35030B) 6"-12" CL. 6 AGGREGATE BASE B618 CONC. C&G (TYP.) 6" SELECT TOPSOIL & SEED (TYP.) ~ 73' SOUTH OF RIPLEY AVE. VARIES SOUTH OF KNOLL CIR. 14' FROM 900' NORTH OF LARPENTEUR TO RIPLEY AVE. STERLING STREET (EXCEPT THROUGH WETLAND) U N O cV cV 0 0 cV J FILE N0. STERLING STREET PHONE= 651.490.2000 AMAPLE0808.00 EXHIBIT 353STV~UL~, MN E 551 ODR DATE: URBAN TYPICAL SECTION SEH ~/37/os MAPLEWOOD, MINN~~~~e Num er 2 R/W 73, R/W VARIES I 2, 12' 12' 2' I I SHLD. ~ SHLD. I LANE LANE 2.5% - 2.5% -~ ~ N•. ~ A. 1 1/2" TYPE LV3 BIT. WEAR COURSE (LVWE35030B) 2357 BIT. TACK COAT 2" TYPE LV3 BIT. BASE COURSE (LVNW35030B) EXISTING MILLINGS (TO REMAIN INPLACE) EXISTING COMPACTED SUBGRADE/ AGGREGATE BASE STERLING STREET (THROUGH WETLAND) U N LC) cV 0 0 cV J FILE N0. STERLING STREET PHONE= 651.490.2000 AMAPLE0808.00 EXHIBIT 353STV~UL~, MN E 551 ODR DATE: RURAL TYPICAL SECTION 3 SEH ~/37/os MAPLEWOOD, MINN~~~~e Num er g 0 s a I I I N ° ~ M 0 ~ of s ~} i I I I I I ~ I i I I I ~ °+T I I I I M II I. I I I I I p I i i i N I I i ~ _.,.,... I 0 .,. I i o I L U N f cV I I I ~ °w o °z a o ~ a I I o I I ~I I i I I i I I I ~ O I I I I I + I I I I I I I I ..... .......... I ~ I I ' I I I I~ J I 0 ~ - ~ + ~ I i i i ~I I I N ° I I I o I M 0 I I I I I ~ I I Z W Q (n ~ W I ~ I O I I ~ ~ W W ~ ~ Q ~ ~ Z o 0 I w ~ ~ I `R ~ ~ w II II J I I I I I ~ ~ I I ~ I 00'00+0 V1S d08 ': I I .;~~~ I LARPENTEUR AVE. i ~ ~ FILE N0. STERLING STREET l PHONE: 651.490.2000 AMAPLE0808.00 EXHIBIT S EH ST. PAUL, MN 55110 1 /31 /08 MAPLEWOOD ~ ~F''P g N ~ 3535 VADNAIS CENTER DR, PROPOSED IMPROVEpM~~ENTS 4 ~ et Pa e Num er g 0 N s 0 a L U N N O O N g 0 N s 0 a EOP STA 26+43.7 HOLLOWAY AVE. , v V N N ° 0 M i i o O I w Z Q L w w w Q Z o 0 W ' R w ~~ ~~ J I l ..... :.._, ~ :I ~ ~ ..... 1 ~ ~ ~ m 1 I N+ .......;; / FILE N0. STERLING STREET ~~ 3535CVADNNS CENTERODR, AMAPLE0808.00 PROPOSED IMPROVEMENTS EXHIBIT SEH ST. PAUL, MN 55110 ~3 ~08 MAPLEWOOD, ~F''P ~ et Page Num er L N U N cV a a cV o 0 U Y~ W 'O \O ~ O O ~ N O . ~~ ~ O W ~ ~ ~ O ~~ p, .~ i. O CL ~ ~ U ~ _ O sue. sue. ~ G W 'C N o~~ ~- ~ M ~ ~. w.~ ,~ U N N + O O , ~ N ~ ~~ .ii ~ O ~ V cC°' o ~O 1.' G O ~ cC O N f ~ ~ ~ O ~ ~ c~ ~ ti N ~ ~ ~ ~~ r \ `Q.'i ~ a~ 'O ~ v C~ N + -+ o b A'O ~ O ~ ~~ ~" ~--~ s ~ c~C sue. N -o cn ~, ~ ~ ~ it~ll ~ ~ ~ ~ ~ V] ~ O .~ V] . ~ s. ~ ~ ~ y N ~ ~ cC ~ U ~.~ ~ ~ •'~ ~ ~ ~ iy ~ ~ ~ O O U CL scC W G , . ~"00 f ~ ICI ~1 'O W ~ N N T~//~~ V1 f O ~ N sue. ~ ~ ~~yy ~I ~ ~ ~ Ty ^ ~ ~ ~ ff ~ ICI ` I ~ ~y p ~ ( _ U y y ~ U Vl ~' ~ N L"' ~ s. O ,~ 'C h ~ ~ U ~ ~ O [x~ ~ N ~ N a ~ i. ~ ~ ~ ~ ti Q ~ .. } + c U T N N ' ~ . W 4 • O ti H m 2 X w Packet Page Number 111 of 289 s ~ '~ o 0 U Y~ W 'O \O ~ O O ~ N O . ~~ ~ O W ~ ~ ~ O ~~ p, .~ I~' O CL ~ ~ U ~ _ O sue. sue. ~ G W 'C N o~~ ~- ~ M ~ ~. w.~ ,~ U N N + O O , ~ N ~ ~~ .ii ~ O ~ V cC°' o ~O 1.' G O ~ cC O N f ~ ~ ~ O ~ ~ c~ ~ ti N ~ ~ ~ ~~ ~ ~ y 'O ~ O ~ O ~.d ~." Y y ~ c~C sue. N . -o on ~, ? °~ ~ a~i ~ i~l N o ~ a G~ ~ ~ ~ -o ~ .~ ~ 'O ~ ~ ~ + • ~..~ ~ ~ r- U O s. T.~ ~ /~ i~M O ••~ ~ ~ CL ~--~ ~ ~ O ~ O U CL scC W G , . ~"00 f ~ ICI ~1 'O W ~ N N T~//~~ V1 f O ~ N sue. ~ ~ ~~yy ~I ~ ~ ~ Ty ^ ~ ~ ~ ff ~ ICI ` I ~ ~y p ~ ( _ U y y ~ U Vl ~' ~ N L"' ~ s. O ,~ 'C h ~ ~ U ~ ~ O [x~ ~ N ~ N a ~ i. ~ ~ ~ ~ ti Q ~ .. } + c U T N N ' ~ . W 4 • O i~ ~~_ Im_ ._ .x IW Packet Page Number 112 of 289 s= N E a~ 0 ~' ~ N O ~ ~ ~ O ~ fl- U ~ ~ ~ ~ O~ ~ O ~ p d N a~~~~ i~UU~ w o ~O w m co ~ J~ Q o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 o 0 o 0 J~ Q ~ ~ <O H N N O ~ V O ~ V O ~ V O ~ V O ~ V O ~ V O ~ V O ~ V O ~ V O ~ V O ~ V O ~ V O ~ V ~ p l! ~ ~ H N N (O ~ r ~ W ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ O N ~ W ~ M N e» e» e» e» e» e» e» e» e» e» e» e» f» ~ e» N ~ N Q Q ~ ~ ~ II ~ W w ~ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 ~ ~ ~ w w~ ~ ~,.~ J Q W y ~' N 0 (O 0 (O 0 (O 0 (O 0 (O 0 (O 0 (O 0 (O 0 (O 0 (O 0 (O 0 (O 0 (O ~ ~ (O 00 W N ~' N V O O V V V V V V V V V V V V V ~ o rn ~ N N N ui e» ui e» ui e» ui e» ui e» ui e» ui e» ui e» ui e» ui e» ui e» ui e» ui f» ~ e N N N e Q » Q » ~ W 0 ~ ~ W ~ ~ ~ y O O o O 0 O 0 O 0 O 0 O 0 O 0 O 0 O o O o O o O o O o N ~ I l j ap N ~ ~ y O p N N H o ER 0 ER 0 ER 0 ER 0 ER 0 ER 0 ER 0 ER 0 ER 0 ER 0 ER 0 ER 0 ER N ~ W N N ~ W N O N ~ e» N ~ Q Q Q W Q W ' Q u~ c~ ~ZQ ao Z d r i N ~ g p LL °~ g p LL O LL O LL U U J J H N ~ ~ H N ~ ~`"~ O W Z ~ O W Z H ~ H ~ N N Q N N Q Q Q Z ~ N Z ~ N ~ Z ~ ~ Z ~ N p Z ~ N p Z ~ X N ~ X N ~ W W W W ~ ~ W W Z Z Z Z Z Z Z Z Z Z Z Z Z > > ~~ H H H H H H H H H H H H H Q Q J O W ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ H p O N ~ ~ Z J Z J Z J Z J Z J Z J Z J Z J Z J Z J Z J Z J Z J W ~ W ~ Q H (O ~ pp O y ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Z Z ui ~ e» W W W W W W W W W W W W W W W ~? H H H H H H H H H H H H H d d J J W W W m N N N N (h 00 V O (O V (O (O (O (O I~ O W (O 00 N ~ (O ~ O O ~ Lf) N ~ ~ ~ N 00 00 00 00 00 00 00 00 00 00 00 00 ~ N N O Z vi O z F a ~ o z ~ z ~ O ~ ~ z ~ ~ w ~ ~ w z z z ~ w w ~ w O_ ~ w N w w a O ~ p w a z O ~ (n ~ ~ ~ w ~ = w d ~ IY p ~ w J w IY w ~ ~ J Z ~ N ~ L.L ~ } O U ~ O Q U J m w Z ~ ~ ~ w O z Q Z w 0 LL a ~ z ~ Q ~ a ~ ~ p } } ~ ~ g c ~ O ~ ~ a W J Z W ~ Z d' W H ~ U ' W U ~ cal Z Z ~ Q U ~ U = =O m Z ~ O ~ d Q J ~ ~ O w 0 ~ Z U` - U ~ O O H ~ W ~ J Q ~ W d W Z H (n ~ ~ ~ U ~ J J ~ ~ ~ W ~ H Z _ O W ~ W ~ W ~ U ~ ~ N J J O ~ J ~ 0 I~ (h (O (h N (h ~ N ~ N O N ~ ~ (h ~ N ~ C ~ O ~ ~ O 00 O N O N O LL J (n J LL J J O O N O O N O O N O O N O O N O O N O O N O O N O O N O O N O O N O O N O O N O O V O O (h Q ~ Q U Q U W V V V V V V V V V V V V V (`") V Z IY IY ~ N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N ~ ~ ~ a N N N N N N N N N N N N N N N O O c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ c~ w ~ U U Packet Page Number 113 of 289 O~ M~ W X w COST ESTIMATE MAPLEWOOD, MINNESOTA STERLING STREET CITY PROJECT 07-32 SEH NO. AMAPLE0805.00 01/31/08 TOTAL ESTIMATED ESTIMATED ITEM NO. ITEM UNIT UNIT PRICE QUANTITY COST 2021.501 Mobilization Is $80,000.00 1 $80,000.00 2101.502 Clear & Grub each $400.00 12 $4,800.00 2101.502 Clear and Grub acre $10,000.00 0.40 $4,000.00 2104.501 Remove Concrete Curb & Gutter If $3.00 200 $600.00 2104.501 Remove CMP & RCP Pi e Culverts Storm If $10.00 150 $1,500.00 2104.501 Remove/Abandon Water Main If $6.00 955 $5,730.00 2104.503 Remove Concrete Pavement s $6.00 300 $1,800.00 2104.509 Remove Catch Basin or Manhole each $300.00 7 $2,100.00 2104.511 Sawin Concrete Pavement Full De th If $6.00 180 $1,080.00 2104.523 Salva e H drant and Valve Assembl each $1,000.00 2 $2,000.00 2104.523 Salva a Castin each $100.00 10 $1,000.00 2104.602 Salva e & Install Castin each $300.00 5 $1,500.00 2104.603 Salva e & Install Fence If $15.00 200 $3,000.00 2104.603 Salva e & Install S rinkler S stem If $7.00 300 $2,100.00 2105.507 Unclassified Excavation c $15.00 500 $7,500.00 2105.507 Sub rade Excavation c $10.00 3000 $30,000.00 2105.501 Common Excavation P c $10.00 3000 $30,000.00 2105.522 Select Granular Borrow -Mod. 5% CV P c $14.00 3000 $42,000.00 2105.525 To soil Borrow CV c $16.00 750 $12,000.00 2105.604 Geotextile Fabric, T e V s $2.00 1600 $3,200.00 2123.501 Laborer hour $60.00 40 $2,400.00 2123.514 3 CY Front End Loader hour $120.00 20 $2,400.00 2123.61 3 CY Backhoe hour $140.00 20 $2,800.00 2123.61 Street Swee er w/Pick-u Broom hour $120.00 25 $3,000.00 2130.501 Water for Dust Control Mal $30.00 65 $1,950.00 2211.501 Aggregate Base CI. 5 - 100% Crushed (Limestone) (Driveways ton $22.00 30 $660.00 2211.501 A re ate Base CI. 6 - 100% Crushed ton $12.00 3350 $40,200.00 2211.607 A .Base Placed, Salv. Bit. & CI. 5 CV P c $8.00 1150 $9,200.00 2232.604 Pulverize Bituminous Pavement P s $2.00 7400 $14,800.00 2232.604 Mill Bituminous Pavement Existin Millin s P s $3.00 1250 $3,750.00 2232.603 Mill Pavement Ede If $3.00 300 $900.00 2350.501 T e LV 3 Wearin Course Mixture ton $52.00 1625 $84,500.00 2350.502 T e LV 3 Non Wearin Course Mixture ton $50.00 2150 $107,500.00 2350.505 T e LV 4 Wearin Course Mixture Bike Paths & Drivewa s ton $80.00 80 $6,400.00 2357.502 Bit. Material for Tack Coat al $2.00 825 $1,650.00 2451.607 Granular Pi a Foundation CV c $15.00 400 $6,000.00 2451.609 Crushed Rock Pi a Foundation ton $30.00 210 $6,300.00 2501.515 15" RCP A ron w/Trash Guard each $1,000.00 1 $1,000.00 2501.515 18" RCP A ron w/Trash Guard each $1,200.00 1 $1,200.00 2502.541 4" Perf. PE Pi a Drain w/Geotextile Filter Sock If $8.00 300 $2,400.00 2503.541 12" RCP Sew, CI. 5, Des. 3006 If $32.00 225 $7,200.00 2503.541 15" RCP Sew, CI. 5, Des. 3006 If $36.00 730 $26,280.00 2503.541 18" RCP Sew, CI. 5, Des. 3006 If $40.00 405 $16,200.00 2571.602 Rainwater Garden Pre aration each $1,000.00 6 $6,000.00 2503.603 8" PVC Sanita Pi a Sewer S of Re air, SDR 35 If $100.00 50 $5,000.00 Packet Page NiEXH~B~T ~0 114 ~. _.... COST ESTIMATE MAPLEWOOD, MINNESOTA STERLING STREET CITY PROJECT 07-32 SEH NO. AMAPLE0805.00 01/31/08 TOTAL ESTIMATED ESTIMATED ITEM NO. ITEM UNIT UNIT PRICE QUANTITY COST 2504.602 Furnish and Install Hydrant each $2,400.00 2 $4,800.00 2504.602 Connect to Existin Water Main each $500.00 4 $2,000.00 2504.602 Connect to Existin Water Service each $200.00 11 $2,200.00 2504.603 Furnish and Install 6" Gate Valve and Manhole each $2,500.00 5 $12,500.00 2504.603 6" DIP Water Main If $44.00 955 $42,020.00 2504.603 1" Curbsto each $100.00 2 $200.00 2504.603 1" Cor oration Sto each $100.00 11 $1,100.00 2504.603 1" Co er Service If $30.00 200 $6,000.00 2504.620 DIP Watermain Fittin s lbs. $5.00 500 $2,500.00 Remove & Re lace H drant and Valve Assembl each $4,000.00 1 $4,000.00 2506.602 Const CB T e X each $1,200.00 5 $6,000.00 2506.602 Const CB T e Y each $1,500.00 10 $15,000.00 2506.602 Castin Assembl , R-3067V each $500.00 15 $7,500.00 2506.602 Castin Assembl R-16426 Sanita each $500.00 6 $3,000.00 2506.602 Castin Assembl ,Ford Cover each $100.00 5 $500.00 2506.603 Reconstruct Catch Basin or Manhole Storm &Sanita If $200.00 45 $9,000.00 2511.501 Random Ri Ra ,Class III c $100.00 30 $3,000.00 2511.515 Geotextile Fabric, T e IV s $5.00 60 $300.00 2506.602 Connect to Existin Storm Sewer each $1,000.00 1 $1,000.00 2531.501 Concrete C & G 6618 If $12.00 4500 $54,000.00 2531.507 6" Concrete Pavement - Drivewa s $44.00 300 $13,200.00 2531.507 4" Concrete Walk sf $3.50 700 $2,450.00 2411.618 Modular Block Retainin Wall sf $36.00 2000 $72,000.00 2563.601 Traffic Control Is $6,000.00 1 $6,000.00 2564.531 Si nin Is $1,000.00 1 $1,000.00 2571.501 F & I Shrub each $50.00 16 $800.00 2571.501 F & I Tree, 2" Deciduous or 6' HT Coniferous each $400.00 14 $5,600.00 2573.501 Bale Checks each $10.00 50 $500.00 2573.502 Silt Fence, Preassembled If $2.00 2400 $4,800.00 2575.532 Seedin with Erosion Control Blanket & Fertilizer 20-0-10 s $2.50 5000 $12,500.00 (SUBTOTAL + 10% Contingency TOTAL ESTIMATED CONSTRUCTION COST + 31.5% INDIRECT COSTS TOTAL ESTIMATED PROJECT COST $891,070 $89,107 $980,177 $308, 756 $1,288,933 Packet Page NEXHIBIT 10 115 Appendix A Meeting Minutes Packet Page Number 116 of 289 SEH MINUTES Sterling Street Neighborhood Meeting January 23, 2008 6:00 pm Maplewood Community Center Meeting Chair: Jon Jarosch Minutes by: Jeff Thene Present: Jon Jarosch, Michael Thompson, Ann Hutchinson, Dave Kotilinek (North St. Paul), Steve Heth, Jeff Thene, Residents Copies to: Jon Jarosch, Dave Kotilinek, Steve Heth After the presentation by Jon, Michael, Ann, Dave, and Steve, there was an informal "question and ~, answer session: Q: Who can we talk to prior to the assessment hearing? A: Michael Thompson. Q: What do you mean by "object to the assessment"? A: It is on record that you do not agree with the benefit of the assessment or have a financial hardship. Q: The assessed project includes the road through the swamp. Are we paying to repave the section through the wetland? A: The assessment rates are preset rates for reconstruction projects in the City for 2008. Project costs in excess of the total assessments on the project are paid by the City. Q: If we don't want the project, will the City pave the road anyway? A: The Cities would continue to patch the potholes, but would not repave it. The City would put it on the 5 year Capital Improvement Plan. Q: If we don't want the project and tell the Council that, are you going to still fix the street? A: We cannot speak for the Council, but the engineering department will recommend to the Council that the project get done sooner or later. Q: If we say no, what will happen? Page 1 Packet Page Number 117 of 289 Sterling Street Neighborhood Meeting January 23, 2008 Page 2 A: The City Council will decide. There would be no surface overlay, and only the larger potholes would be filled. Q: How about North St. Paul?(General question) A: (Dave Kotilinek) North St. Paul can participate in the driveway program. The City of North St. Paul is not set up to give a utility credit for residents who chose to have a rainwater garden installed. North St Paul does not know what the exact assessment rate would be for this project at this time. However, Dave did mention that assessment rates for North St Paul have typically been around $55 per front foot. Dave felt that this project should be in the same range. Q: There are 13 lots in Maplewood and 7 on North St. Paul's side, are we (North St Paul residents) going to pay an unfair portion? A: (Dave Kotilinek) The initial estimate for the assessment rate looks to be similar to that of Maplewood. Any additional funds needed to pay for North St Paul's portion would come from other City (North St Paul) funds. Q: So North St Paul is not paying for rainwater gardens? A: The cost of construction and the plants will be covered by the project. What North St Paul cannot do is give the utility bill credit that Maplewood does. Q: There is an "objection" for Maplewood, is there a similar process for North St Paul? A: (Dave Kotilinek) North St Paul will do their own mailings and the residents can mail objections to the City of North St Paul. Q: Will the assessments be fair for North St Paul residents? A: (Dave Kotilinek) Yes it will. I've had 40 years of doing this and I will make it fair. Q: I know of 3 or 4 graduation parties that will be thrown this summer, at least 2 in the cul-de-sac. A: Let us know as we get closer to construction and we will try and accommodate the needs of those residents. Q: Is the cul-de-sac included? A: No. Q: Will the temporary mailboxes be locked? A: They have not been locked in the past and at this point they are not anticipated to be locked on this project. Packet Page Number 118 of 289 Sterling Street Neighborhood Meeting January 23, 2008 Page 3 Q: Will the dirt road stay open? A: The plan is to reconstruct what is there. Q: Will there be street lighting included with this project? A: Yes, we will work with Excel Energy on this. Q: (Comment) It is not safe after school or ball games. There is no respect from the kids driving on the road. A: We can look at traffic calming to try and lower speeds. Q: We've been to the City Council -Can we turn the swamp area into a more natural area? Can it at least be considered? A: City staff looks at all petitions. Any petitions are reported to the City Council. A: The possibility of a "green street" was also discussed. A: After much discussion, Michael summarized the major concerns being the speeding and the desire to keep the wetland area as a preserve. SEH believes that this document accurately reflects the business transacted during the meeting. If any attendee believes that there are any inconsistencies, omissions or errors in the minutes, they should notify the writer at once. Unless objections are raised within seven (7) days, we will consider this account accurate and acceptable to all. If there are errors contained in this document, or if relevant information has been omitted, please contact Steve Heth at 651.490.2081. JRT c:Adocume-l~shethuocals-1\temp~notesfff692~minutes.doc Packet Page Number 119 of 289 Agenda Item L1 MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, Citizen Services Manager DATE: September 16, 2008 SUBJECT: Intoxicating Liquor License Change of Manager- James Joseph Gurule, Noodles & Company Introduction James Joseph Gurule has completed an application for an intoxicating liquor license for Noodles & Company located at 2865 White Bear Avenue. Background Mr. Gurule grew up in Roseville and graduated from Roseville High School in 1996. He went on to Normandale Community College and graduated with an Associates degree in Hospitality Management. He has managed Bennigans and the Olive Garden in Maplewood. I found no record of an alcohol compliance check for Bennigans and three checks at Olive Garden which were all passed. He has managed Noodles & Company restaurants in Woodbury, St. Paul and Coon Rapids prior to coming to Maplewood. He also managed the Joe's Crab Shack in Roseville. As required by City ordinances, the necessary background investigation was completed by the Police Department on Mr. Gurule. In the course of this investigation, state criminal history files were checked along with contacts and warrants in the cities of White Bear Lake, Roseville, Woodbury, St. Paul, Coon Rapids, Bloomington and Maplewood and the counties of Anoka, Hennepin, Washington and Ramsey. Mr. Gurule has met with Chief Thomalla personally to discuss measures to eliminate the sale of alcohol to underage persons, general security and retail crime related issues; and Maplewood Liquor Ordinances. Consideration It is recommended that the City Council approve the request for change in manager by Mr. Gurule at Noodles & Company. Packet Page Number 120 of 289 Agenda Item L2 SUMMARY TO: Acting City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: St. John's Hospital Expansion-CUP Revision, Easement Vacations and Design Review LOCATION: 1575 Beam Avenue DATE: September 16, 2008 INTRODUCTION Health East is requesting approval of plans to enlarge the St. John's Hospital campus. The proposed expansion includes the following: • Adding two stories onto the Ambulatory Care Center. • Adding two stories onto the Maternity Care Center/Emergency Department. • Adding an additional parking level onto the parking ramp with 107 more spaces • Adding 150 surface parking spaces. Requests The applicant is requesting approval of: • A conditional use permit (CUP) revision to expand their facility. • Approval of the vacation of a ponding, storm sewer and water main easement . • Site and architectural plans. DISCUSSION CUP Revision: Staff finds no problem with this proposal from a use standpoint. The proposed expansions comply with the findings required for approval of a CUP. Vacation Requests: Staff is supportive of these proposed vacations subject to the applicant dedicating a new water main easement and private water main agreement prior to the submittal of the resolution vacating the existing water main easement. Design Plans: The proposed expansion plans are attractive. RECOMMENDATIONS Approve the above requests for the St. John's Hospital expansion. p:sec3\St. John's Expansion 9 08 Summary Packet Page Number 121 of 289 MEMORANDUM TO: Acting City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: St. John's Hospital Expansion-CUP Revision, Easement Vacations and Design Review LOCATION: 1575 Beam Avenue DATE: September 16, 2008 INTRODUCTION Project Description Health East is requesting approval of plans to enlarge the St. John's Hospital campus. The proposed expansion includes the following: • Adding two stories onto the Ambulatory Care Center for an expanded floor area totaling 60,000 additional square feet. • Adding two stories onto the Maternity Care Center/Emergency Department for an additional 35,300 square feet of floor area. • Adding an additional parking level onto the parking ramp with 107 more parking spaces. • Adding 150 surface parking spaces. Refer to the attached project narrative and plans. Requests The applicant is requesting approval of: • A conditional use permit (CUP) revision to expand their facility. City ordinance requires a CUP for hospitals. • Approval of three easement vacations. There is currently a ponding easement, a water main easement and a storm sewer easement on the site that are not needed and serve no public purpose. • Site and architectural plans. Packet Page Number 122 of 289 BACKGROUND The city council took the following actions: May 20, 1982: Approved the original CUP. May 23, 1983: Reviewed the CUP and scheduled review again in 1988. May 23, 1988: Reviewed the CUP and scheduled review again in 1993. May 22, 1993: Reviewed the CUP and did not schedule further review. May 12, 1997: Approved a 25-foot front setback variance for the parking ramp. Approved a 10-foot parking lot setback variance from Hazelwood Street Approved a CUP revision. Approved site and building design plans. November 10, 1997: Approved the proposal for the stand-alone medical building north of the hospital. November 23, 1998: Vacated the former St. John's Boulevard right-of-way that was not in the location of the eventual road placement. The community design review board (CDRB) approved: November 10, 1997: The design revisions for the parking deck. February 10, 1998: The landscape plan revisions. Finding Required to Vacate a Public Easement To vacate an easement, the city council must find that it is in the public interest. DISCUSSION Planned Unit Development Staff finds no problem with this proposal from a use standpoint. The proposed expansions comply with the findings required for approval of a CUP. Easement Vacations Steve Love, a staff engineer with Maplewood, reviewed this request. Mr. Love determined that none of these easements are needed any longer. It is not known why the ponding easement was ever dedicated as there is no pond in this location and the site has been developed. Likewise, the storm sewer easement has no storm pipe within it and is serving no purpose. 2 Packet Page Number 123 of 289 The existing water main is proposed to be removed and a new water main is proposed at a different location. The new water main will be moved and a new easement dedication must be drawn up. Staff has reviewed the proposed water main easement vacation with the St. Paul Regional Water Services. They have stated that because there would be multiple water lines coming in from Beam Avenue and two fire hydrant leads coming off a new water main, as opposed to only one singular line entering the site, they would need a new water main agreement for future access and maintenance needs. The new easement documentation should be subject to the approval of the Maplewood engineering department and the St. Paul Regional Water Services. Staff is supportive of these proposed vacations subject to the applicant dedicating a new water main easement and private water main agreement prior to the submittal of the resolution vacating the existing water main easement. Architectural and Site Considerations Building Design and Materials The proposed parking ramp addition will be constructed of precast concrete panels and would match the existing ramp. The MCC/ED (maternity care center/emergency department) addition will be primarily constructed of brick to match the existing facility and also have metal panels and glass detailing. The ACC (ambulatory care center) addition would be metal and glass. All design elements would be attractive and compatible with the existing architecture. Parking There are no minimum parking requirements for a hospital. The applicant is providing additional spaces to fit their expansion needs. The proposed plans meet all setbacks and parking stall size requirements as scaled from the plans. Since these are scaled measurements, and there is some margin for uncertainty, the applicant should be required to make sure that all parking spaces for the public measure at least 9 %2 feet wide. Employee parking spaces may be 9 feet wide. Traffic Impacts The city conducted a traffic analysis for this area in 2003. This analysis took place prior to the construction of St. John's Boulevard and the improvements that took place on Kennard Street and Hazelwood Street. These area streets have been constructed to accommodate any expanded development in this area as well as the proposed hospital expansion. Landscaping and Tree Replacement Staff has evaluated the landscaping and tree removal/replacement plan. The proposal meets city requirements. The only suggestion staff has is that the north side of the proposed parking lot should be planted with some trees for the adjacent town homes. 3 Packet Page Number 124 of 289 The grade difference is not as great in this area as it is further to the west. Screening would have more of a benefit here than it would to the west on that slope. The CDRB recommended that the applicant provide a revised landscaping plan for staff review with trees at the northeast corner of the property and along Kennard Avenue extending down a distance of 30 feet from the northeast corner of the property. The applicant is proposing to stock pile dirt on the west side of Kennard Street east between the proposed surface parking lot and the street. This area will be used for additional parking spaces when it becomes needed in the future. This dirt stock pile will essentially look like asix-foot-tall berm. Staff has some concern that if it is there for a long period of time, it should be treated in some "landscaped" fashion so it isn't just a berm of unmown grass. However, if it is only there for a short time, perhaps a year or two, staff would not want the applicant to go to the expense and effort in planting it only to have it then removed. At this time, staff agrees that it should be seeded with a native seed mix as proposed with the perimeter of the berm being sodded and maintained as a mowed lawn. Site Lighting The photometric plan shows compliance with the required maximum of .4 footcandles of light intensity at property lines. The existing parking lot lights and parking-ramp lights are all on elevated poles. Staff does not know the height of these light poles, but the code would require a maximum of 25 feet for new lights. The existing lights are recessed shoe-box type of fixtures. These are a good style for keeping down light glare and limiting light spillover. The new lights would match this style of fixture. Trash Storage The hospital currently stores their trash compactors on the south side of the building. If there are any dumpsters that would be stored outdoors, the code would require they be kept in a screened area. City Department Comments Engineering Comments Refer to the attached engineers' report by Steve Love, staff engineer with the city dated July 8, 2008. Other than the routine comments and requirements relative to the plans, Mr. Love has reviewed the proposed easement vacations and recommended that the council approve these vacations. Building Official's Comments Dave Fisher, Maplewood's Building Official, gave the following comments: • The applicant should provide a building tour to the building-inspection staff prior to permit application. • The city will require abuilding-code analysis when plans are submitted for the building permits. 4 Packet Page Number 125 of 289 • Soil conditions must be verified by the applicant. • The building must be fire sprinklered. • Retaining walls over four-feet-tall are required to be designed by a registered Minnesota design professional with a signature on plans when submitted to the building staff for approval. • A preconstruction meeting is recommended with the building staff, contractor and project manager. • There may be SAC, WAC and PAC charges required for this expansion. Police Comments Lieutenant Kevin Rabbett reviewed this proposal and stated that the proposed expansion poses no public safety concerns. Fire Marshal Butch Gervais, assistant fire chief and fire marshal, reviewed the proposal and requires the following be provided: • Afire protection per code. • Afire alarm system per code. • A 20-foot-wide fire department access road. • Afire department key box (order from AC/FM). • An annunciation panel at the main entrance. • A properly marked fire protection room and fire alarm room. COMMITTEE COMMENTS July 15, 2008: The planning commission reviewed the proposed conditional use permit amendment and recommended approval. They also required that the easement vacations be requested and submitted for their review. July 22, 2008: The community design review board reviewed the proposed design plans and recommended approval. September 2, 2008: The planning commission recommended approval of the three easement vacations RECOMMENDATIONS A. Adopt the resolution approving a conditional use permit revision for St. John's Hospital. Approval is based on the findings required by ordinance and subject to the following conditions: 5 Packet Page Number 126 of 289 1. All construction shall follow the approved site plan. The planning staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. 4. Compliance with the city's engineering report by Steve Love dated July 8, 2008. B. Adopt the three resolutions vacating the water main easement, storm sewer easement and ponding easement on the St. John's Hospital property located southwest of the existing building. The vacation of these easements is recommended because it is in the public interest to do so as these easements do not serve any public purpose. The vacation of the water main easement is subject to the following conditions: 1. The applicant dedicating a new water main easement and private water main agreement with the St. Paul Regional Water Services prior to obtaining a building permit for the proposed hospital expansion. 2. This new easement and agreement shall be subject to the approval of the Maplewood City Engineer and the St. Paul Regional Water Services. 3. The applicant shall comply with any requirements of the St. Paul Regional Water Services as to their own easement vacation procedures that may apply. C. Approve the plans date-stamped June 11, 2008, for the proposed building and parking ramp additions and surface parking expansion for St. John's Hospital, 1575 Beam Avenue. Approval is based on the findings for approval required by ordinance and subject to the developer doing the following: 1. Repeat this review in two years if the applicant has not obtained a building permit by that time. After two years this review must be repeated. 2. Obtain a conditional use permit from the city council for this expansion. 3. Obtain the vacation of the storm sewer, water main and ponding easements which would be in the location of the proposed MCC/ED addition before the city may issue a building permit for that addition. 4. Comply with the requirements of the engineering report by Steve Love dated July 8, 2008. 5. Parking spaces shall be at least 9 %2 feet wide. Employee parking spaces may be 9 feet wide and must be posted as such (code requirements). 6 Packet Page Number 127 of 289 6. Any retaining walls over four-feet-tall shall be designed by a structural engineer and have a protective guard rail or fence on top. 7. The applicant shall install in-ground lawn irrigation in formal landscaped areas. The earthwork adjustment berm and the northerly hillside are exempt. 8. Obtain any necessary permits from the Ramsey/Washington Metro Watershed District. 9. All work shall follow the approved plans. The city planner may approve minor changes. 10. All pole-mounted site lights shall comply with the 25-foot height maximum. 11. Submit a revised landscaping plan for staff approval showing trees at the northeast corner of the property and along Kennard Avenue extending down for a distance of 30 feet from the northeast corner of the property (CDRB recommendation). 12. Before obtaining a building permit, the applicant shall provide an irrevocable letter of credit in the amount of 150 percent of the cost of completing landscaping and other site improvements. This irrevocable letter of credit shall include the following provisions: • The letter of credit must clearly indicate that it is an irrevocable letter of credit in the name of the City of Maplewood, payable on demand, to assure compliance with the terms of the developer's agreement. • The letter of credit must allow for partial withdrawals as needed to guarantee partial project payments covered under the terms of the letter of credit. • The letter of credit shall be for cone-year duration and must have a condition indicating automatic renewal, with notification to the city at least 60 days prior to its expiration. 13. The applicant shall submit revised building elevations of the west facade of the ER addition showing the full elevation and material of the base of the glass (CDRB recommendation). 14. The applicant shall provide to staff their plan on how they propose to handle trash collection in the surface parking areas (CDRB recommendation). 15. The applicant shall submit a grading plan for staff approval showing the maximized expansion of the northerly berm height (CDRB recommendation). 7 Packet Page Number 128 of 289 CITIZEN COMMENTS Staff surveyed the 296 property owners within 500 feet of this site for their comments. There were nine replies. One person had "no comment," six were in favor and two, though not stating they are opposed, listed several concerns with this expansion. In Favor 1. A good added feature would be a sidewalk from Hazelwood Street to the hospital. (Cardinal Pointe resident, 3003 Hazelwood Street) 2. I have no objections to this proposal. I believe any additions to St. John's would be a plus for Maplewood. (Don and Julie Shiek) 3. This expansion should take place. (Fuhrmann, 3041 Germain Street) 4. HealthEast St. John's is a real asset to our community. We need to support it! (Cardinal Pointe resident, 3003 Hazelwood Street) 5. Go for it! (Cardinal Pointe resident, 3003 Hazelwood Street) 6. Refer to the letter from IRET, International Real Estate Trust. Concerns 1. Refer to the letter from Raymond and Arlette Watts. The concerns noted were those of traffic increase and driver speed on Hazelwood including both that of both general traffic and ambulance use. 2. Refer to the letter from Sarah and Steve Shroyer. The concerns noted here were increases in site lighting, construction noise, traffic increase, speeders and litter. 8 Packet Page Number 129 of 289 REFERENCE INFORMATION SITE DESCRIPTION Site size: 28 acres Existing Use: St. John's Hospital Campus SURROUNDING LAND USES North: The Cottages at Legacy Village and Legacy Village Town Homes South: Beam Avenue, Maplewood Professional Building and Maplewood Cancer Center East: Kennard Street and Birch Run Station West: Hazelwood Street and Holiday Station Store PLANNING Land Use Plan: BC (business commercial) Zoning: BC APPLICATION DATE The city received the applicant's requests on June 11, 2008. Since then staff has extended the review deadline an additional 60 days. The city council's deadline for a decision is now October 2, 2008. 9 Packet Page Number 130 of 289 p:sec3\St. John's Expansion 9 08 #2 Attachments: 1. Land Use Plan Map 2. Zoning Map 3. Proposed Expansion Plan 4. Site Plan 5. Applicant's Project Narrative dated June 6, 2008 6. Public Vacation Justification Narrative 7. Site Detail of Ponding Easement Vacation 8. Site Detail of Storm Sewer Easement Vacation 9. Site Detail of Water Main Easement Vacation 10. Engineering Report dated July 8, 2008 11. Survey-Response Letter from IRET dated June 18, 2008 12. Survey Response from Raymond and Arlette Watts 13. Survey-Response Letter from Sarah and Steve Shroyer dated June 23, 2008 14. CUP Resolution 15. Ponding Easement Vacation Resolution 16. Storm Sewer Easement Vacation Resolution 17. Water Main Easement Vacation Resolution 18. July 15, 2008 Planning Commission Minutes 19. July 22, 2008 Community Design Review Board Minutes 20. September 2, 2008 Planning Commission Minutes 21. Plans date-stamped June 11, 2008 (separate attachments) Packet Page Number 131 of 289 Packet Page Number 132 of 289 Packet Page Number 133 of 289 ~~ ~~ j"' d z ~~ ~ ~ ~ .o 4 w~~~ x ~ ~ y~ ~ ~ ~^ x ~~ ~ ~. ~v •y~ V ~ Q ~ N Q.. X ~ 313 j~ dl ~ C Q Y ~ ~ C ~ O U ~ 16 ~ ~ ~ 7 vbi i/] r- ~I~' ~, _ ~ _~ _ 17 ~~ ~~ ~:~~~ _ ~ ~T ~~~ ,,~ ~ ,.i ~, _a -_ ~~ r~~ - ~ i ~ -',':FED '~~ ~ s ,;;.~ ;;: ~ ~': .. ~- ~._~ i- v oa d ~ a ~ V Y ~ ~ ~ ~ a io o ~+ c G ~ •.,, N aa%i~ w y f0 via '6 v ~'w ~ ~~v ~ ~ E ey o ~ V Y ~ ~ ~ Q O Attachment 3 ~ ~dq ~ np p~6O d ~ 1~ ~ ~ a '? ~~ ~ 6 ~ ~ N ~ ~ ~ c Y ~ a Q O] C N ~X (il O Q ~ m O ~ i:.u 7 'd Q' Q Q U m T O jn V N u~d ,~. t~ r a E o. O ~ V O c a 0 -gyp ~ c Q ~ o © W 'u ~ W R a~+ U ~~ ~ ,~ °~~' a m ~ a o ~ ~ v v~ ~ ~ O ~ 3zm~; 3e°nm~ Z ~ R aL. i ~ LLI _ _ '/- (~~ C~ l ~ o I(lI >. ~ u O c ~ w ~ aF w a ~ 31.3 W Q~1 °- V ~ ~ ~ ~ o ~ c 01 ry ~ V ~ 0 O N ~~ C O f0 ~ M V ;i ~'~~- ~ m + 'c `m o m ro m ~.'° c~ rc ~ a rn o ~ E k 0 ci°n as N ~ W ~ CC O O Packet Page Number 134 of 289 Attachment 4 ~ ry ~; - a ,: ~ ~~~~ ~ :_~ ~sJ~ ~ ~ ~I~ ~ ~ ~~~ a ~~ ~ ~~~ ~$ q a ~ b ~ ~ e. ~ . ~ ~ e ~ g~ ~ R ~~ ~ R z ~ ~~~ R R ~ ~ ~ ~ fi ~ ~~ ~~ ~ ~~ ~ ~ ~ ~ ~ ~ g ~ z 6e g W 1 ~x4 s ~"~g e~ g~E ~ ~6~ z ~ ~~~ ~~ ~S ~ ~ ~ ~ 3 ~ ~ ~ ~2 ~~ ~~i a tt #9Fd7 tlt g $ ~~&.~aAx N ~ ~ a •1 - r.."'_,"" .~r= F ~~ ks~~ a ;s ~ ~'~~ir r rr x a x - .~i a s v i s,%._.u`k%v x x s x ~~ ~ '~, i~^2~ ~~~€~&~ o z 3~E° ~gE~~W y~~a~~~ e S V3W IG-G 1WNSRM IuPV•~~ ~ . 1 ¢ ~~~~ ~B~~YS ~~~x~CIB n 33 ~ 51 ~ ~~~'~ a§ ~ ~~ i I' 1 ~ ~ '- ~}' 1 tt~ ~wW Ss kes~ ~~¢~ 1 I l r ~..._ .. ~ _ .. E ~ ~e~~ ~ m a e '~ x z ~~~~ g ~gV~3 erg ' f q ~~~~~ ~ ei~~ ~~ s Packet Page Number Attach€nent 5 Submittal to City of Maplewaod Conditional Use Permit Revision Community Design Board Application June 6, 2008 Pxoject: Healtheast St. Johns Hospital 1575 Beam Avenue, Maplewood, Minnesota 55109 Contact: Anthony F. Thomas, ALtl, NCARB 651-232-4691 Pxoject Narrative: This project is for the expansion of the HealthEast St. John's Hospital and consists of four components as outlined ix~. the Project Key flan. 1. ACC Vertical Expansian: Two stories are being added to the existing two-story Axxa.bulatory Care Centex {ACC). This addition consists of two floor plates of 30,000 SF each fox a total addition of 60,000 SF. The new third floor adds 32 beds, and the new fourth floor will be shelled initially with the capacity to add 32 fat~xte beds. 2. MCC/ED Horizontal Expansion: A two story addition to the Maternity Cate Center (MCC}/Emergency Department {ED) will consist of 17,000 new SF for the ED and an 18,300 SF addition to the MCC, for a total addition of 35,300 new SF. The addition to the MCC will add 11 beds and the addition to the ED will add 10- "14 exam rooms .This portion of the project also includes a remodeling of 5,850 SF within the MCC and 13,500 SF within the ED. 3. Structured Parking: One new level o£ parking is being added to the existing parking deck to accommodate 123 new parking spaces. 4. Surface Parking: Anew surface parking lot for 150 parking spaces is being added to the northeast cornea of the site. This portion of the work is approximately 3.29 acres. St. John's Hospital is a long term resident of Maplewood and pfovides a critical service to the city and the region. The addition will not change the use ox purpose of the campus, but it will provide the space necessary to better provide the community with appropriate services. The new additions will be compatible iza design and materials with the existing campus. The Parking ramp elevations will be of a precast concrete panel to match the existing panels. The ACC/ED addition will be primarily constructed of brick to match the existing facility with metal panel and glass. The ACC addition will be meta]. and glass. Packet Page Number 136 of 289 HealxhEast St. John's Hospital June 6, 2008 Page 2 of 2 As a result of the MCC addition, the corner of Beam and Hazelwood is being modified, which in turn helps to better define the intersection and solidify the corner. A new retaining wall, that is compatible with the architecture of the building, will replace the existing retaining wall in addition to providing low plantings that maintain site lines. Public Access to the site will remain off Hazelwood Street. There will be no change to the emergency access to the site. Landscape screening is being provided as required by the zoning code. The project complies with the Ramsey Washington Metro Watershed District requirements for water quality and quantity, including the provision of a rain garden. We are designing the new storm system to match flows to the existing storm system sewer. New Este and domestic water mains are proposed from Hazelwood to accommodate the MCC addition. We will work with the city on the preferred connection point for the sanitary sewer. The city council acted on several requests for this property on May 12, 1997 for the approval of a conditional Use Permit. These included setback variances fox the paxkixag deck and far an open paxkixag lot along Hazelwood Street. These approvals did not set a height limit for the parking deck, so the vertical addition to the ramp complies with the previous CUP. No other variations from the city code are being requested for this project. Packet Page Number 137 of 289 Attachment 6 FT~TJT~ ~AOA.TION APPLI~ATTUN TNFOR.II~ATTON 5t. John's Hea~theast l,}~te: dulyy ~~~ 2008 - 1. Vacation of three (3) pexpetualipermanent utilitylponding easements . a. Permanent easement four ponding-of storm water - Dacurnent No. 2276522 b. Pennant ease#ne~nt far storm sewer purposes -Document No. 2276525 c, Perpetual water main easement within agreement Document No.2fi48921 2. Applicant: Uwaer 3. Leal Descrintian of Proyerty; The west 72'1.25 feet, as measured at right angles, of the Southwesf Quarter - of the Northeast Quarter of Section 3, Township 29 North, Range 22 west, Ramsey County, Minnesota, according to the Gavernnient Survey thereof, e~cep# that portion lying within the right of way of Hazelwood. Suet ancf Beam Avenue, Desai 'a of on ' Easemen Dace t No. 276522 The north 120.40 feet of the south 193.00 feet of the east 150.00 feet of the west 240.0[- feet of the west 727.25 feet, as measured at right angles, of the Southwest Quarter of the Northeast Quarter of Section 3, Township 29, R~tge 22, Ramsey Ccfunt}~, Minnesota, except that portion lying within the . right of way of Hazelwood Street anal Beans Avenue. Description af_Storm Sewer Easement (Document No~2275525) A permanent twenty-five (25) foot wide easement far storm sewer purposes, including stom- sewer maintenance ~zd repair the centerline of said 25.40 foot easement being described as follows: Packet Page Number 138 of 289 Cnnnnencing at the southwest corner of the Southwest Quarter of the Northeast Qu~-rter of said Section 3, thence Song 89 degrees 59 minutes 58 seconds East, an an assumed bearing along the south line of said Southwest Quarter of the Northeast Quarter, a distance of 22A2 feet to the port of beginning of the centerline to be described; thence North 36 degrees ~3 minutes 57 seconds East a distance of ld?.?(3 feet; thence North 32 degrees 06 minutes 34 seconds East a distance of 535.4 £eet and said centerline there terminating. 'Vtra E e en t N . Dg (,A,,s indicated. on E~HIBI'~" "A" an the AGREEMENT] A 30.40 foot wide water main easement acros& that part ofthe Northeast Quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota the centerline of which is described as follows: . Commencing at the southwest corner of said Northeast Quarter of Sectiaix 3; thence South 89 degrees 59 mi€~utes 5$ seconds East, assumed bearing along the south line of said Northeast Quarter, a distance of 220.75 feet; thence North 0.2 degrees 04 minutes 2$ seconds West a distance of 72,05 feet to the point of beginning of the centerline to be described said point of beginning also being on the north right of way Line of Beam Avenue, thence continuing North a2 degrees 04 minutes 28 seconds West, along said centerline, a distance of 176.05 feet; thence North 87 degrees 55 minutes 32 seconds East a distance of 59.20 feet and there terminating. ItEASUN OF VACATION RE VEST (Document No. 2276522) - Ponding Easement Thru improverraents attd expansion of St. John's Hospital Campus to provide health care to the community the need for the permanent storm water ponding easement established at #1ae southwest corner of the sub] ect property in 1985 has changed and this easement can be now vacated. The modification of the storm water system by the development of additional storm. water ponding areas at other on-site locations has made it possible to utilise the easement area far building and parking lot additions. At the present time only a s°rnall pnrtivn of the easeme~it area is currently being used as a green area and within it is located an inlet for storm waters, the intended use of the easement (panding of storm waters) has not been and is not now the cuu~ent use ofthis easement area. This storm water ponding easement can be vacated. Packet Page Number 139 of 289 (l7oc~enaent No. 227S52S) -~ Storm Sewer Easement Thal 2S foot wade step of land wh1Gh w~ Grea#ed to encompass a storm sewer system that was to extend from the intersection of Beam Avenue and Hazelwood Street to a location northwest ofthe Hospital has not been utilized. It appears that this system was not constructed ~ and presently the easement does not contain a storm sewer pipe system along the described centerline. ~7uring an earlier building expansion a structure was constructed within a portion of this easement. The current proposed Hospital Ca~rnpus expansion will place additional structures within dais easement area. The ixatezaded use a~ this easement has not been developed and there are no plans to use this easement for its stated purpose. This storm sewer easement Gary be vacated. Ilocume~ut Neu. ~6t}8921 ~-Water Main Easement This saserrrent is contained within an Agreement between the Hospital, the City of Maplewood and Board of Water Commissioners. The easement covers a water main system that services the existing Hospital's building, during the proposed construction the water main service location will change and the existing water main will be abandoned and removed. At the tune of disconnection and removal this Water Maio Easement will not serve its intended purpose and Gan be vacated (This easement issue can be resolved with a modification of the easement, which would include rewriting the easernezat to the proposed connection location along Hazelwood Street, this modified description would be the replacernezrt far Exhibit "A" in the original agreement. The Agreement would not change only Exhibit "A". This would be made possible with the ca~aasent of all involved parties.) . prepared by: Dan R. Westergren Glark Engineering Corporation 763-545-9196 email_ dwesteruren~clark eng.com Packet Page Number 140 of 289 Attachment 7 PQNDING TO BE VA+ O h ^ ~, z a II ~ m ~ 0 0 ~L N O VI ti r 2 0 Zn 0 m A y O R m I ,1 ~ w ~ ~ ' n n _ 1 I Z a K o y ~ ~ ~ o ~ ~ ~ `~ 0 a o ~ c q.- N ~ < ; ` 9 4 1 'F ~ qK ~ _ ~ ~ ~ ~ ~ ~' a ~ O N y ~s? d.., ~ ~ -i III ~• yyII A d - dr '>~ -i ~ / ~~ .,..~L. G ~_ - - f ~ O O I . e v_ 4 m ! ~ ~ ~ < ' ~ n N ~ r ~°e 4 4 ° ~ ~ rn V < °A C} I ~ n a O r m r ~ 1;: / • 5 • as .. O Q`. ~ , l . / a e a. L _, } _ d n ~ ~ ~~Q 'III. L91 a .-- a NZo ~ a ~,r .tlo O ~ ^C ~ a ~ 4 s V ~ 8 ~ .• (/• T d 4.5 ~ a ' ..• O ` 9 °• N I }~ o°°~ `~~ ~ i I ~ ~{~ r S - LLL--JJJ i-: zp ~ ~I N~ I D O d . p O N Nz I b ~ Q ~ I I I / ,'~~ 59.20 ~'a Z / - N T ~ v~ - 1 k I_l o ~ i nz ~ O s 9 -a 1 ~ O / rn dal I / 1 4 ' N O p 1 ~ I y K 8 ~ I jD O ~ O 200_0 _ ~` - i I, 15 75 ATERMAIN EASEMENT PER ACItEEMENI ~d4/ i ~u I I AS SHOWN 1N DOCUMENT NO. 2668921 BEAM ~ ~ ~ AVENUE I it ~ i ...__ ---ti._..~__ --_ _-__-__ _....~.- ..-_.Y .. .....«.. .««-.. -.« 5 ~ NE 1/q OF SEC. 3, 7. 29, R. 22 SOUTH LINE OF SW 1/4 OF SECTIpN 3 M (RADAS£Y COUNTY MONLiMENT} P: ie - EASEMENT VACATION SKETCH OA REP°p WAS PREPMEY &Y YE~°A VNDER Y WflECT SVPERNSON. FN° TIAT I AV A YVLY '~ LLCERSEY lANO SVRVE'R4t VNVER 1HE lAWS °F ~ ~ ~ S siiE Ra= YIRRESO7A +4 ~I., Gl~~I~he~ss~au-0zov -, °e a o ~ ~ m i [ "a": ~i it (1611 S45A146 ~ m ~ ~~ ~ ~ ~ ` ST. JOHN 5 HEALTH EAST ~f~: y m ~~ ,^V' `j, ~. ~y '' ,1 ~! ~~ F~0915]5~1666 VaN R. WESIER°FiEN, P.15. H ~ m ~ MAPLEW~nD. MItSNESC.I7A ~ ,~ ~~ acke~TFON .d.~~~•~ Ltic. Ril. 19]9° Y~1E EASEIIIIENT ' 'i SATED _ _ i i ~ ~ _}~; . _ . r ' t o p~ i ~ ~ I N IN ~ A f i ~' `~ N ~ .~ sw CORNER ar sw 1 ~ / T ~ or/ 4L\ Attachment 8 0 o a .-. ~ m ;. ~ ~ ~ ~: ~ ~ m :tl ~ ~ o m 4 I O v tl ~ ~ ~. ~ -v 1 / ~ CF ~ I ~ e O f7 • a i z :y_ o ~ O 55 N i _ N ` A° ° • ~ ~ 9 ~/ n ~ ~ ° - ° ~ ~ m '':~. a '° n p O N ~ ~ d ~ ~ ~ tO • -0 ¢ ` i ~ ~ Y v 4• i~ O D P d ° y '14j O 6n r \° ~$ ° O _1 I , V r ° ~4 m I ~ oa a n p I + a ~ <~ 4 _ 1: < f A° _ 4 a ~ ~ ° ° v a e ~° ~ V 4 ~ °' _ ° nn _ ~+ NS ~ ~~ * M ~ ° % 4 V C4 '1 8 p u~ G W K~ ~_ e q q, N +6 ~ v 1 ~ ! I < a _, <' `ate I. • ,I i * ~! d, ~ ss. ~°. ti N ~ I` ~ O °~ Zp 1 ~ / ~..__~ n~! N - ~ ~ o Q ~,~~o - s V~ ' O ~~ ~ ~ v y N~ I p ~ I ~ I I S9.2p ~ , N©r n ~ °~ / i w a m C~ ~~ ~' i I I l ~ D, ~ ~ y~ ~ ~ }j- I4~ ~ 0 x ~ ~ I r la 4 1 ~A I _" ~' ~ ~ N M3 ~ a 1 ~ ~ { a r ~ ti' it t /~ lop 1 r °o Ir ~~ i~~ ~o o a ~ STORM SEINER EASEMENT _ ,50.0 ~ e T4 BE VACATED - ~ _ zQO-~_~"". __ ~~+%~ I I_. 75 ~ 75 WATERMAIN EASEMENT PER AGREEMEN 1 -:.. O, I ~W AS SHAWN IN DOCUMEN7 NO. 28G8927 - ` ;: ~ Io ~ _ TO BE VACATED _ ~ '` ; r ~ 422.3-'0 `_`~_~----".~.~ N BEAM ~ ~ AVENUE ,. ~ I ~ , ` ~ ,. ~, // 220.75 SV( CORNER Or 5W 7/4 4Ff ~' ....._..______.____.~. -. NE ./4 OF SEC. 3, r 29, R. 22 SpUTH IJNE pF SW 1/4 OF SECTION 3 (RAMSEY COUNTY M4NUMENT~ .:'i, j? // nv zor~aa.~HO.m (_.~ _F l ~ ~ Mla~apo3lr. A415569b6409 ~~ ~ i f ~ ~ C~b11317-9196 1~ P~4WISt5-166 . IrdKrq w 5 a 0 n 0 ll m rn ~ 0 m 0 N O N y r Z O N O Z m A n yy EASEN{ENT VACA f IQN SKETCH oR r~a+r wns rnEPnREO Br uE oR uNOER HT p1REL3 SVPFRM9pN, ANp THAT I wN A p11LY l1CEkSEp k Wp SJFIh tlF p LER 7 E 8 '~„ }~ ~ m ~ ~ ~ . K °m I= m t e ~ m ~ T. JOHN'S HEALTH EAST" . T R VN H 1A 5 STATE K LIHHESDTA ~ ~ pp;~ 63S LfllclMwNwN 3 fr ~~ ~ ~ i i, I~..,AwARIU,>:.~ I~ s; '`g f,~„s;,~°1666 ~ ~ ~ ~.~~.~~m ~ MAPLEW~OD, MINNESC€7A pAN F. MESEEFLREN, V.Li~ ~~ ack uc. H~. searF oxrE ' ' Pct >n ° a 3: m Attachment 9 I yam, ~3 { o a : g_ - ~ .a °" ~ 4' o. 1/,~~-~ ~.. i w i ~ ~ -j%' ~ O t7 0o I /~ , ~~ PSI t~ _ n ~ z I O ~ ° k I 1 / 5s.ao ~R N p ~ O NZ I a / 1 r N 2 on I r^ of ~ ' - z mlair ' vl nx O = , a-~ I ~_~ ° - N I y I I ~ r La (y /I ~p I W I ~ y ! ~ ~ ~I _ la O I J I ~ _ 150.0 ~ • ~ I ~ O ~ O O a ~J . - - - -lie- ~ ~-200,;..U- / ~ ~ ~ I ~ V°j/ ~ ~.. 5 ~ 15 ATERMA~N EASEMENT PER AGREEMEN '- 1 I,.~ OV I ~W AS SHOWN IN DOCUMENT Ntl. 2608921 _ to ~ ]'O B£ VACATED I _ _ i r ! ~ j BEAM ~ AVENUE la I ~l ' ' I h /~ ~ (RAhriSEY GOUN"FY M9NUA7£Pli) ~50UTH UNE tlF SW 1/4 OF SECTitlh ~-`~-^^~A_..-..__..____.........__.._..____ ,...;f~ .~:,'9= WATER MAIN EASEMENT - TQ BE VACATED I HEREBY CflIIiFY TF1~F pF5 PLAN, SPE[.TFiCATUON, PRO-IE-EC'I`: St. ,Tohn's Rospital Expansion PROJECT NO: OS-07 DA'B'S: July ~, BOOS REVIEWED SY: Steven Lave, P.E., P.L.S. (Maplewood Engineering Department) Proiect Summer Healtheast St. Johns Hospital is proposing to expand their existing facility located at the intersection of Hazelwood Street and Beam Avenue. The proposed improvements consist of adding two stories to the existing t~vo-story Ambulatory Care Center (ACC), adding Gne new level of parking to the existing parking structure located along Hazelwood Street, a new parking lot located at the northeast corner of the site, and a new two story addition to the Maternity Care Center (MCC}. Erosion Control Site Plan (C100 l j Inlet protection should be added to existing storm sewer catch basins No. 42 and 43 as shown an sheet b of the topographic survey. 2} Inlet prt~tection should be added to existing storm sewer catch basins I~To. 59 and 71 as shown on sheet 2 of the topographic survey. 3} Inlet protection sho?ald be added to existing storm sewer catch basins No. 7, 8, 9, and 10. 4} Inlet protection should be added to proposed storm sewer manhole 1Vo. 4 and $ as shown on sheet CSQI. 51 L.11(.C~d ullE 1{ri11.i4 cast al~)llg a1~~1~~ r1Vl~i 1-}y tV 4b pV1i~S. -1 I~i6^+4 S~a~4 0l S~IF~ ~[itCif iil ~~Jii~~ with the existing curb line_ ~} vutt"$iia ~~~i~ pern-~t privi'tfl ais'~ 3ft~ ~~t~iilg ~loilg 'v's~ltll,%r~ating a ~~s~gy~P~ filet vviii need to be onsite at all times during construction. 7} Describe measures of onsite dust control (i.e.....water as needed). 8} Identify the quankity of materials to be imported or exported from the site (cu-yd}, 9} Identify locations and provide details for concrete washouts. Packet Page Number 144 of 289 10) Identify locations for equipment/material storage, debris stockpiles, vehiclelequipment maintenance, fueling, and washing areas. Address measure to contain area and specify that all materials stored on site shall have proper enclosures and/or coverings. 11) Identify erosion and sediment protection on slopes and sediment controls at top and toes of slopes and base of stockpiles. 12) The following verbiage shall be added to the plan: "Effective erosion and sediaraent controls shall be in place prior to rmy storm eve~ats. " Failure do such shall result in the deduction of escrow funds (the city requires the developer or contractor to post escrow prior to issuance of the grading permit). The funds will be deducted at the discretion of the city inspector upon notice to the developer or contractor. Site Demolition Plan C200 1} Show general area of removal for installation ofthe proposed water main across Hazelwood Street. 2) The existing concrete apron entering the site at the southwest corner off of Hazelwood will need to be saw-cut or fully removed and replaced to install the proposed water mains. This needs to be shown on the plans and will need to at minimum meet the requirements as shown on City of Maplewood detail plate No. 236. 3} The existing 16" water main is not shown on the plan. According to as-built information the water main runs under the existing concrete entrance to the property on the west side afHazelwood Street. If the wet-tap of the existing water main. is done as shown on sheet C501 then work would need to be done on the gas, station entrance and should be shown on the plan. Add the existing 16" water main to ail plans. 4) The curb removal along St. John's Boulevard for the new entrance. to the proposed parking addition should be shown. This entrance will need to at minimum meet the requirements as shown an City of Maplewood detail plate No. 236. 5) The curb and bituminous removal at the east end of the existing north parking lot far access to the proposed parking lot should be shown. 6} The eurb and bitun'+inous removal at the southeast entrance to the existing north parking lot for the construction of the proposed storm sewer should be shown. 7) The "REMC3VE EXISTING I~ETAINIiVc~ WALL FItCM THIS P~71NT WEST" note has two leader lines. Please check and see if one of these should be removed. S) Add note 10 from sheet C540 to general notes. Packet Page Number 145 of 289 9) Add the following note to general notes: a} SEE SKEET L100 FOR TREE REMOVAL DETAILS. b) SEE SHEET C501 FOR UTILITY REMOVAL DETAILS. c} REPLACE AND REPAIR DTST[JRBED CONCRETE CURB AND GUTTER, DRIVEWAY APRONS, AND BITUMINOUS AREAS PER CITY OF MAPLEWOOD STANDARDS AND SPECIFICATIONS, SITE GRADING PLAN (0400 1) Revise tie in contours for proposed rain garden. 2) Show location and elevation of emergency aver flow far proposed rain garden. All rainwater gardens and infiltration basins shall have emergency overflow swales line with a permanent erosion control blanket extending to the downstream receiving waterldrainage stnxcttare. 3) Label high water level elevation for proposed rain garden. 4) Revise the 918 contour for the north drive entrance to the proposed parking lot. 5} Add the following note to the rain garden construction notes: a) AVOID COMPACTING INFILTRATION AREAS BY LMTING THE USE OF HEAVY EQUIPMENT IN RAIlV WATER GARDEN BASIN AREA DURING CONSTRUCTION. EXCAVATION TO FINAL. DEPTH SHALL OCCUR PRIOR TO INSTALLATION OF BEDDING MATERIAL AND AFTER MAJOR GRADING ACTIVITIES. 6) Provide a grading plan for proposed parking structure showing how the ramp ties into the existing drive, slope of the ramp, and drainage of proposed parking deck. MCC GRADING PLAN (0401} 1) Sheet No. 2 ofthe topographic survey shows a ponding easement per Doc. No. 2276522, a water main easement per Doc. No. 2608921, and a storm sewer easement per Doc, No. 2276525 at the southwest corner of the site. These easements are shown only on the topographic survey, but do not appear on any ofthe proposed construction plans. The proposed MCC addition lies within all three of these easements. There needs to be a plan showing how the developer plans to deal with these easements. The plan should show if the easements are to be vacated and any new easements that are needed as the result of vacating the easements. Packet Page Number 146 of 289 2) The plan should show approximate removal and replacement of materials for the water main crossing Hazelwood Street and wet tapping of the existing 16" water main. 3) Verify that the proposed grades shown north of the transformer and south of the walk are 3:1 or less. If a 3:1 maximum slope cannot be obtained then a small retaining wall may be necessary. All 3:1 slopes require an erosion control blanket and locations shall be clearly shown on the plans. 4} Indicate on the plans if the finished floor elevation is the lowest floor elevation. 5) Show proposed striping of parking lot west of the MCC addition. If there are proposed handicapped parking areas these stalls need to meet ADA standards. A ramp location should also be shown far the walk if there are proposed handicapped parking stalls. 6) Proposed curb at the east match in point is missing and should be added. 7} Add notes to the drawing at key locations showing elevation of top of retaining wall and bottom of retaining wall. All retaining walls aver ~ feet high need to be engineered with a fence located at the top of the wail and the designs need to be submitted to the City of Maplewood building department. Provide a typical detail of the proposed retaining wall on the plans. 8} Add symbol for AD for area drain to the legend. 9) All existing easements that are not vacated and all proposed easements need to be shown on all of the proposed plan sheets. SITE UTILITY PLAN 0500 1} Add note showing quantity of rip-rap to be installed. 2) Add structure elevation information #o the note for the storm # 12 outlet structure including drain file invert elevation. Shop drawings for this structure will need to be submitted far City of Maplewood review. 3) Add construction notes for the structures that lie between proposed storm structure #12 and existing storm structure #43. 4) Add length of pipe to all the proposed pipe notes. 5) Note that existing structure #43 is to be core-drilled and add existing structure elevations. 6) Proposed storm sewer structure No. 9 is shown as a 2'x3' structure. A 2'x3' storm sewer structures sba~ld only be used at the start of a storm sewer system. All junction Packet Page Number 147 of 289 point structures should at a minimum be a 4$" diameter round structure. Proposed structure No. 9 will need to provide water quality treatment for the storm water entering the proposed rain garden. At a minimum proposed structure No. 9 should include a 3 foot sump and provide skimming for floatable debris to prevent the rain garden bedding material from becoming plugged. 7} Sheet 0400 indicates that drain file will be installed in the proposed rain garden. Include this and appropriate construction notes on sheet C500. MCC UTII.,ITY PLAN ~C541~ 1} Show the existing water main location and size on the west side of Hazelwood Street. Z} Label all proposed top nut hydrant elevations. 3} The pipe leaving the proposed storm sewer structure #1 is labeled as a 21" RCP. The existing pipe is labeled as a 2T' RCP and the drainage calculations show the proposed pipe being a 2T' RCP. Verify the proposed size and revise the note. This note needs to be revised to say that "THE CONNECTION TO THE EXISTING STORM SEWER PIPE SHALL BE DONE PER CITY OF MAPLEWOOD STANDARDS AND SPECIFICATIONS. THIS CONNECTION WIw[,L NEED TO BE INSPECTED AND APPROVED BY THE CITY OF MAPLEWOOD", 4) The note for the pr©posed I2" storm sewer pipe leaving proposed structure No. 8 and connecting to the existing 1.2" storm sewer pipe needs to be revised to say that "THE CONNECTION TO THE EXISTING STORM SEWER PIPE SHALL BE DONE PER CITY OF MAPLEWOOD STANDARDS AND SPECTF'ICATIONS. THIS CONNECTION WILL NEED TO BE INSPECTED AND APPROVED BY THE CITY OF MAPLEWOOD". 5) Include length of pipes for all proposed storm sewer and sanitary sewer pipe. ~) Label length. and size of all proposed water main pipes. 7} Label size and type of all existing sanitary sewer-and storm sewer pipe. S) Label size and type of all existing water main pipe. 9) Label finished floor and lowest floor elevations for the proposed addition. I O}The plans show the following note: a) THE LOAD ON THIS SANITARY LINE SHOTJLD BE DETERMINED. A CONNECTION TO MAIl~ SANITARY IN BEAM AVE. MAY BE REQUIRED. Packet Page Number 148 of 289 This information needs to be determined and the plans revised respectively. The existing public sanitary server system lies on the south side of Beam Avenue and if a new connection is required this may prove to be very costly. 11)1Vote the type €~f structure to be used on all proposed structures. 12) Provide reference detail number for proposed area drain #1 i3) Provide plumbing drawing number far water services connection notes. 14)Midway on the proposed 18" RCP storm~sewer pipe from proposed structure #6 to proposed structure #5 there appears to be a pipe connecting from the north. Verify if this is a pipe or some other type of line. If it is a pipe provide cons#ruction information and detail an how the pipe is conxzected. Curre~rtly no proposed structure is shown. At a minimum a 48" diameter round structure is required to be used at all junction points. 1 S}The proposed sanitary sewer line from the proposed sanitary sewer manhole #1 to existing sanitary sewer manhole #95 is shown as a 5" CIl' and connection to the existing manhole # 1 by a outside drop. Per the City of Maplewood detail plate No. 401 the drop pipe is to be DIP, and the pipe running from proposed sanitary sewer manhole to the existing manhole could be PVC or DIP if there is a structural load issue. CIP should not be used for the sanitary sewer line_ 16j All casting frames and lids should match City of Maplewood detail plan; No. 301. SITE DETAII.,S (09003 1) Revise all details to match City of Maplewood standard plates. These detail plates are available in CAD or PDF format upon request. SITE DETA>`LS (C902j 1) Revise all details to match City of Maplewood standard plates. These detail plates are available in CAD or PDF format upon request. 2) Add structure over flow elevation and drain file design information including length, size, slope, and depth to detail 13. SITE REFERENCE AND TREE REMOVAL PLAN WITH SIGNIFICANT TREE OVERLAY ~I.1001 1) The plan shows that less then 20% ofthe significant trees on the property are to be removed. Therefore the trees are to be replaced on a one to one basis. A total of 13 trees are shown to be removed. A total of 13 replacement trees of 2.5 caliper inches or Packet Page Number 149 of 289 2) On sheets L100 and L200 the minimum replacement free size is shown as 2" caliper. - This should be revised to be 2.5" caliper inches or larger. 3) Staffwould encourage same trees to be planted along the top of the earthwork .,~ adjustmexrt bean located at the northeast earner of the site. BOUNDARY & TOPOGRAPHIC SURVEY 2 1) Existing water main on the west side of Hazelwood Street is not shown. 2} Verify ifwetlands exist on site. If wetland exist they must be delineated and show delineator and date on plans. If wetlands do not exist then add a note must be added to the plans stating so. DRAINAGE CALCULATIONS 1) The drainage calculations need to be submitted using a TR 55 or HydroCad storm routing model. 2} Revise the storm sewer pipe calculations fora 10 year 4.2 in/hr event. 3) All rainwater gardens and infiltration basin sha11 be excavated to final bottom elevation ailer major grading is complete. Care must betaken to avoid compaction of bottom area in order to avoid losing the infiltration characteristics of the soil. If the rainwater garden or infiltration basin does not perform as designed, it is the responsibility of the developer's engineer and/or contractor to correct the problern. The city will withhold all escrow monies, and may coordinate with the city building department to withhold certificate of occupancies for buildings on the development site, until the propex functioning of the rainwater garden and/or infiltration basin is restored. 4} The developer's contractor shall contact City of Maplewood Engineering Department for inspection of all infiltration basin, rain garden, and native seeding and planting activities. 5) Provide a storm water narrative detailing the exiting conditions, proposed conditians, overall existing pervious and impervious calculations, impervious removal calculations, and overall proposed pervious and impervious calculations. AGENCY SUBMITTALS 1) All necessary plans and permit applications need to be submitted for approval to the MPCA, Ramsey-V~ashington Metro Watershed District, Saint Paul Regional Water Packet Page Number 150 of 289 ____ ~JGS Y1L~j i~.a~ii5~'y i~~~~.inty~ i',il~ i~ille~ ~g~ilcie5 a5 il~~d~si fvP tii~ iJvixSil'~i~LloTnl t`if ialiti project. Copies of all permit approvals shall be provided to the City of Maplewood. G~ '~'k~ vErv>lcr ,~jli~c.ll ,jisil p. r~aa~i~tcr,arecc '~.~1 L`~i71t'ilt, pre~jar+„u bj% lily Uit'y', lur ail Stoi ell wat4:,r treatment devices (list devices i.e.... su~.ps, basins, ponds, etc). The city shall prepare this agreement. MISCELLANE~T7S 1) Benchmark information should be shown on all grading and utility plans. G~ Pr;~v~dL% So;l bvililg r4,pc1~ iic~,iuding at j~"[~.at ~iiia~ ~iJile~s at [4ei iu~ie gnit`a.o.i~ aif~ ~~i~ltratii~e'l basin areas to a depth of 15 feet. The soil boring log will dictate the infiltration rate to 1'iC used fo; ~i11iFLAQ.41rig 4114 E=1St 1 .V iiic114a ovcr 4hc iEa.'vv yr y1a4441 E1411 iiiip£?'JIo's.i5 areas. if no boring inforiation is provided then an under-drain system must be designed and ~ oi-... to ~ ti ~.~- ' ~.~ +1... a n .a t,Ai1 ~it,..,a.. ?iilJ'wn uil 4114 pEnnS any Selal ~.vili[1,.44 eie4!) 4f14 ueld~rgrounu StL`irf~i pipL;a aflu allu.ll 11141 x44 the first 1.3 inches over all new or disturbed impervious areas. 3} Provide a proposed site plan showing the following information: a} Current zoning and setback requirements. b} Parking calculations. c) Proposed striping and handicapped parking locations. d} DililGil5iL3~5 iif ail prt!po5ed dilve laile5, par3ls'iilg 5ta115, gild pedestran vlall;. ways. . ej Diiriension of all proposed curb radii_ f~ ~ilvin iiililiil~~., radiiiS of 18igCat i4i1 e~~++ipatuu'F v~ i/~la,s ias;ilF-j ti. p p ^ 'i ":}•` L'..~. t•4 h•4 ~ ro t~ia~u x7144, i'V7 example will a yfi~ xed axle vehicle like an ambulance need to and or be able to 1~1^~,ieLc ~t tiaeil ;lght U~i/~iiac,~iirvood ai1~~.A 6.IftLF iliC 31CW parlCiilg aria. v~t;St oftlati MCC expansion without running over the island. 4) ilic L1GVeioper tar prt%'lcL..i enb near $liriii ,~iabrii'lt a ii)py Lai Zlie ~'!ii'~..1'~i~~ iji3il5iTili%tivil stoma water permit (SWPPP} to the city before the city will issue a grading permit for this project. rl mi ~....... ~. ~ ~ ~ 1 1 i1 ~... ~..~...1 d., Y 1 7 •,y ] l• /'1' ~~ iil~ U(~1.J111 iailii5t%iiping i'4~31~ ;alipiii Uwe 5i.3u)v..4 Lv apprL3~al ay tFle GIt'y' a ilQitlriiii5t, L.Si€1TI~. Gaynor. G} Building permit will be required for all proposed buildings and parking stiuctuY'es. Packet Page Number 151 of 289 1NVESTORS Ri:~I. ESTATE TRiISI' a real estate investment trust I# 112ET PROPERTIES a north dakata limited partnership June 1$, 2008 Mr. Tom Ekstrand Senior. Planner City of Maplewood Office of Community Development 1830 County Road B East Maplewood, MN 55109 RE: St. John's Hospital Expansion Proposal Dear Tom, Attachment 11 Thank you for the opportunity to provide input as to the HealthEast proposed expansion of the St. John's Hospital campus. I:RET Properties owns the adjacent medical building and welcomes the expansion of services which wi11 enable St. John's to better scree the long term clinical and emergency care needs of Maplewood and surrounding communities. Additionally the parking upgrades that Healtheast is proposing would serve to address the long term panting requirements that can be expected with this and potential future expansions at this hospital. We would be in full support ofthis project and would encourage the Planning Commission and City Council approves the project as proposed. PIease contact the with any questions at (612) 710- 4751. ;1UN 2 3 2ab8 sy ~i 1QOSfl Crosstown Circle, Snite Ip5 • Eden Prairie, MN 55344 Plaone 952,.40t.G60fl • Fax 9S2.4QI.7058 Email: inFoC~iret.com • www.irets.com • Nasdaq Symbol- IRETS Packet Page Number 152 of 289 Attachment 12 7 ~~. ,lone 73, 200$ RAYMOND WATTS ARLETTE WATTS 3004 COTTAGE LN N MAPLEWOOD, MN 55709 ST. JOHN'S HOSPITAL EXPANSION PROPOSAL This letter is to ge# yogr opinion vn the proposed expansion of the St. John's Hospital campus. HealthEast is proposing the following at St. John's: 7. A second floor addition to the parking ramp 2. Additionai s~irface parking in the northeast comer of the property 3. Asecond-story addition to the ACC unit, and 4. Renovation and expansion of the ER unit Please refer to the applicant's letter for a thorough explanation. I would like your opinion to help me prepare a recommendation to the planning commission and city council. Please write your opiniora and comments laelaw and return this letter and any attachments on which you have writte~t comments by June 25, 2008. If you would like further information, please call me at 657-249-2302 between 8 a.m. and 4:30 p.m. "you can also .email meat tom.ekstrand(a~ci.maplewood.mn.us. I will send you natives of the public hearing on this request when it is scheduled. Thank you far your comments. l will give them careful consideration. ~~--J TOM ,EKSTRANI3 -SENIOR PLANNER Comments: ~~ `~ ~~ ,,/e~J 300 ~"~"'7` -~T' C.d7~.C.(r~. S ° '~a4 .~- ~ ~. ,~ - Grp 6' /.~ ~ ~~ ? OF'FCG OF C011~HIUNITY DE1t'EL PIVIEN'r 65'I-249-2300, P3~rrh8~P6~eifdFd~r2 '19 G1TY OF MAF'LEYSfOOD ~ 830 COUNTY ROAD B EAST MAPLEVYOOQ~ 5'1 09 `GGf.L ~ ~L~~~'LGC./iy/tr ~ C~iS Qi~ // ~ ~ ~~ ~ j((//'' ~~~~~~ /~/ ~^~~^ /////~~~~~ ~i'///ppp~~~~~~~p . G4'~ ~E.~ ~h.L~ `~J~~ dam-- ~2~`~~! ~ (~i~tiYl 'Ts!-~''1 -~.:~, fC.G7 -~/~iL '~~~~~~j~lt..L °~ ~ L~~ ~.~ ~ ~s L~ ~ ~ ~j ~J G !/ ~ ~ l/ ~~ . ~~~, ~~ ~~u ~ ~ ~~ ~~ ~~~~ l ~~~ _ /1 - / ./~~~~~~~r,1~~(j 'y i ~i/~L*~.[~" 4v`?~C.c. / A 9 ii ~7 / ~ fj~~ ~~~ ~~ ~ ~ ~~ ~ ~~~~ ~f ~ ~ ~ ~~ ~ ~~ ~~~ ~ ~ ~ .~ ~ ~~ ~ ~~ . ~~ ~/~- ~ ~~~~~~~ ~ ~i~ ~ ~~ ~ ~ .~.~ q June 23, 200$ TO: Tom Ekstrand, Senior Planner Office of Community Development. City of Maplewood 1830 County Road B East Maplewood, MN 5 S 1#19 la ax 6S1 249 2319 RE: St John's Hospital Expansion Proposal P'xozn: Steve and Sarah Shroyer, Cottage of Legacy Village homeownershesidents 3006 Cottage Lane North Maplewood, MN~55109 Attachment 13 Thank you for the opportunity to provide feedback about the proposed expansion of HealthEast St john's Hospital. Several key areas of concerns are listed below, with potential solutions as well. Lights; The additional proposed levels of building and the additional proposed level of parking ramp. will increase the height and number of lights viewable by the homes along the berm extending east to west between Kennard and Hazelwood. A reasonable solution would be to landscape near the top of the south side of the berm (the hospital side of the berm} with a line, or zigzagging lines, of decant sized trees, placing the trees so the mass of the tree blocks the light from the additional parking light fixtures and additional building Iights from being viewable by windows on the first and second floors of the homes facing the hospital over the berm. Some of the existing lights are really bright, and the proposed expansion 'will. result in more lights viewable by the homes. Utilizing more down pointing lights, instead of horizontal pointing lights, would help as well. 2. Sounds: Adding more surface and ramp parking will increase the number and proximity of sounds heard by the homes along the berm. This includes cars entering and leaving, car alarms that go off {heard frequently by the homes over the berm currently), as well as snow plow trucks plowing the existing parking lots in the middle of the night and the reverse beeping of the plows in the middle of the night. The addition of a line or line of decent sized well placed trees, as suggested above in the "lights" concern, would assist in dampening the sounds heard by the homes along the berm. 3. Traffic and Speeders: a. Speed limit signs: Larger hospital facilities and mare parking will bring more traffic entering and leaving off the Hazelwood entrance/exit, as well as off the Kennard entrance/exit. This increases the concerns residents along Hazelwood have about speeders due to more drivers -and more potential speeders. We notice that currently there is only one posted 30 mph speed limit sign, and it is currently poorly placed on Hazelwood as it is before the entrance and only viewable to those going north on Hazelwood from ox across Beam. Reasons the sign is easy to miss there include: 1) the distraction of cars turning in and out of the FreedomMart, 2) traffic merging from the right from Beam, 3}traffic turning in anti out of the emergency entrance, and 4) traffic coming in and out of the parking ramp. It is concerning that traffic en#ering and exiting via the main entrance on Hazelwood exit is not able to see a pasted 3 Qmph speed limit sign within a few hundred yards or so in either direction they go. The hospital is open 24 hours and those coming and going may miss the one speed limit sign. there for the reasons listed, and if they aren't given a speed limit sign, they go much faster than 3 0 mph. We know from experience that most drive along Hazelwood at a much higher speed, perhaps 40 mph ax more, we have seen ears fly by up the hill from Beam at as much as 50-bQ mph sometimes. We request that the city move the current 3Q mph speed limit sign on the east side of Hazelwood from before the entrance to just past the entrance on St john's Blvd, maybe halfway to Cottage Lane, and the add an additional speed limit sign on the west side of Hazelwood as one goes down the hill towards Beam. Beam is 45 mph, County Rd D is 35-40 mph, and with the addition of Costco nearby and the traffic that will soon add, we need to work harder to get cars to see the 30 mph signs and to go 30 mph along Hazelwood. b. Three Iva sta at Hazelwood and Lea Parlrwa : To handle the additional traffic, curb the speeding and increase safety for residents that cross Hazelwood to get to the Bruce Vento trail, go Packet Page Number 155 of 289 walking, biking, etc., we request that the intersection of Hazelwood and Legacy Parkway be turned into a three way stop, with traffic going in bath directions an Hazelwood having to stop - as traffic coming down Legacy Parkway currently has to. The addition of a three way stop at the intersection of Hazelwood and Legacy Parkway would also help to slaw down the traffic that currently ignores the 15mph tight turn as one goes towards Country Rd D past Legacy Parkway nn Hazelwood. We have heard cars squeal tires and slam an breaks as they hit that tight turn. _Hospitad pedestrians an private roads/walitways: In addition to stray cats that entex the private road of Cottage Lane (to then have to turn around as it is a dead end), we have seen (as well. as stopped and talked to) hospital staff and hospital visitors on foot that are walking along on our private chive or on our walkway in front of the five detached homes just over the berm. This is already a concern so increased visitors and traffic will probably worsen this problem. A notice ar reminder through a hospital comnaattnication to staff and visitors that Cottage Lane [and many of the roads in the KhovlTown & Country development as well) are private roadslwalkways for residents only and they should lacik for "private road" written on the street signs. 4. Garbage: Depending on the season and weather, sometimes a significant amount of garbage and debris (particularly food container items that appear to be-from a hospital cafeteria) blows iota the drainage area with trees, as well as then up and over or into the berm and gets stuck in the brush on the berm near the homes just over the berm. Increased parking Tot space that is closer to the berm will bring more cars.and subsequent garbage closer to the berm and homes. We request that a sufficient member of covered garbage cans be added to assist with this problem, as well as perhaps same "throw it in the garbage, don't Titter" signs on the garbage cans. The two page proposal included with the letter we received leaves us with a few questions. 1. What does "landscape screening as required by zoning code" mean? is what we are asking for more than that? 2. Why is the main access off Hazelwood when it could be off Beam or Kennard, or at least shared with those streets? 3. What is the timeline for starting? Ending? Total time? Will it be done in stages or all at ante? 4. Taking into consideration the close proximity of the homes along the best, what will the working hours for construction be? One last final thought, we can appreciate tha# the conditional use permit approved in 1997 did not set a height limit for the parking deck, but with the addition of dozens and dozens of homes right in that area since then, it seems that approvals in 1997 shouldn't just be granted "as is" anymore, at least not without serious thought to implications of the homeowners and residents in the immediate surrounding area. This applies to other undeveloped areas such as the space next to the Freedom Matt and the space at County Road - and Hazelwood. These spaces need to be used in ways that assist in developing and maintaining the residential look and feel that those of us that selected to buy homes in the Cottages of Legacy Village and Khav/Town & Country development having been working towards and hoping for, hoping being the Tcey ward here. We are residents and have made investments in Maplewood, just as HealthEast St John's Hospital has, and we hope to be able to live quietly, peacefully and safely in the area near the hospital, and hope the city of Maplewood and St John's Hospital are interested in that as well. Thank you, Sarah and Steve Shroyer sarah.shroyer@,g_~ ail, cam 612 418-2293 Packet Page Number 156 of 289 Attachment 14 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, HealthEast applied for a conditional use permit revision to expand St. John's Hospital. WHEREAS, this permit applies to the property located at 1575 Beam Avenue. The legal description is: The Southwest Quarter of the Northeast Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, according to the Government Survey thereof except the following parcels: The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying northerly of the South 660.00 feet thereof. Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter, being the center of said Section 3, said point being marked by a Ramsey County monument; thence along the west line of said Southwest Quarter of the Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis of bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the point of beginning; thence continuing on a bearing of East 264.24 feet; thence on a bearing of South 124.13 feet; thence on a bearing of West 264.24 feet; thence on a bearing of North 124.13 feet to the point of beginning. Subject to easements of record. WHEREAS, the history of this conditional use permit is as follows: On July 15, 2008, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On September 22, 2008, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. Packet Page Number 157 of 289 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the approved site plan. The planning staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. 4. Compliance with the city's engineering report by Steve Love dated July 8, 2008. The Maplewood City Council this resolution on September 22, 2008. Packet Page Number 158 of 289 Attachment 15 PONDING EASEMENT VACATION RESOLUTION WHEREAS, Mr. Anthony Thomas, of HealthEast Care Systems, applied for the vacation of a ponding easement on the St. John's Hospital property. This easement is described as follows: Document No. 2276522 The north 120.00 feet of the south 193.00 feet of the east 150.00 feet of the west 200.00 feet of the west 727.25 feet, as measured at right angles, of the Southwest Quarter of the Northeast Quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota, except that portion lying within the right of way of Hazelwood Street and Beam Avenue. WHEREAS, on September 2, 2008, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on September 22, 2008, the city council approved this request after considering the recommendations of staff and the planning commission. WHEREAS, after the city approves this vacation, the public interest in the property will go to the adjoining property. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described vacation because this ponding easement is not needed and, therefore, would serve no public purpose. The Maplewood City Council this resolution on September 22, 2008. Packet Page Number 159 of 289 Attachment 16 STORM SEWER EASEMENT VACATION RESOLUTION WHEREAS, Mr. Anthony Thomas, of HealthEast Care Systems, applied for the vacation of a storm sewer easement on the St. John's Hospital property. This easement is described as follows: Document No. 2276525 A permanent twenty-five (25) foot wide easement for storm sewer purposes, including storm sewer maintenance and repair, the centerline of said 25.00 foot easement being described as follows: Commencing at the Southwest corner of the Northeast Quarter of said Section 3; thence South 89 degrees 59 minutes 58 seconds East, on an assumed bearing along the south line of said Southwest Quarter of the Northeast Quarter, a distance of 22.02 feet to the point of beginning of the centerline to be described; thence North 36 degrees 23 minutes 57 seconds East a distance of 167.70 feet; thence North 32 degrees 06 minutes 34 seconds East a distance of 535.0 feet and said centerline there terminating. WHEREAS, on September 2, 2008, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on September 22, 2008, the city council approved this request after considering the recommendations of staff and the planning commission. WHEREAS, after the city approves this vacation, the public interest in the property will go to the adjoining property. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described vacation because this storm sewer easement is not needed and, therefore, would serve no public purpose. The Maplewood City Council this resolution on September 22, 2008. Packet Page Number 160 of 289 Attachment 17 WATER MAIN EASEMENT VACATION RESOLUTION WHEREAS, Mr. Anthony Thomas, of HealthEast Care Systems, applied for the vacation of a water main easement on the St. John's Hospital property. This easement is described as follows: Document No. 2608921 A 30.00 foot wide water main easement across that part of the Northeast Quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota the centerline of which is described as follows: Commencing at the southwest corner of said Northeast Quarter of Section 3; thence South 89 degrees 59 minutes 58 seconds East, assumed bearing along the south line of said Northeast Quarter, a distance of 220.75 feet; thence North 02 degrees 04 minutes 28 seconds West a distance of 72.05 feet to the point of beginning of the centerline to be described said point of beginning also being on the north right of way line of Beam Avenue; thence continuing North 02 degrees 04 minutes 28 seconds West, along said centerline, a distance of 176.05 feet; thence North 87 degrees 55 minutes 32 seconds East a distance of 59.20 feet and there terminating. WHEREAS, on September 2, 2008, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council this request. WHEREAS, on , 2008, the city council approved this request after considering the recommendations of staff and the planning commission. WHEREAS, after the city approves this vacation, the public interest in the property will go to the adjoining property. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described vacation because this water main easement is not needed and, therefore, would serve no public purpose. The vacation of the water main easement is subject to the following conditions: 1. The applicant dedicating a new water main easement and private water main agreement with the St. Paul Regional Water Services prior to obtaining a building permit for the proposed hospital expansion. 2. This new easement and agreement shall be subject to the approval of the Maplewood City Engineer and the St. Paul Regional Water Services. Packet Page Number 161 of 289 3. The applicant shall comply with any requirements of the St. Paul Regional Water Services as to their own easement vacation procedures that may apply. The Maplewood City Council adopted this resolution on , 2008. Packet Page Number 162 of 289 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JULY 15, 2008 V. PUBLIC HEARING a. 7:06 p.m. St. John's Hospital Expansion-Conditional Use Permit Revision Senior Planner Tom Ekstrand presented the staff report for the request by HealthEast to enlarge St. John's Hospital. Commissioner Trippler asked if the parking lot would be a pervious surface and how wide the stalls would be. A representative of the applicant present at the meeting responded saying the applicant is aware the city encourages a pervious surface. Mr. Ekstrand responded city code requires a parking stall to be nine and one-half feet in width and eighteen feet in depth. Commissioner Hess asked for details regarding the easement vacations mentioned in the staff report. Mr. Steve Love, staff engineer for the project, referred to the topographic survey on the southwest side of the site showing a ponding easement, storm water easement and water easement which were not shown on the design plans. Mr. Love said they are currently looking at either vacating or revising these easements to be out of the area of the building footprint. Mr. Hess asked if there is a plan for better movement of traffic accessing the site. Mr. Love responded they have requested more information about the access to the site and said they are considering possibly changing the routing. Commissioner Martin noted the traffic study being used for this project was completed in 2003 and commented there have been considerable changes to the area since that time increasing traffic. Mr. Love responded that at the time the 2003 survey was done traffic build outs were looked at considering future projects planned for the area and also the future reconstruction of several streets in the area. Commissioner Martin asked how the city encourages pervious surfaces. Mr. Love responded the city has created a video regarding using pervious surfaces instead of ponding on development sites to allow for more development area and also, the city has installed a pervious surface in the public works building parking lot for developers to observe. Commissioner Walton asked about the stockpiling of dirt in the parking lot that was mentioned in the staff report. Mr. Ekstrand responded the applicant is proposing to stock pile dirt on the west side of Kennard Street temporarily until additional parking space is needed on the site. Commissioner Desai suggested the dirt pile berm be planted with native plants that would not require mowing or fertilizing, rather than the moveable turf mentioned in the staff report. Mr. Ekstrand responded the city does encourage native plantings and this issue definitely needs more discussion and is scheduled for consideration by the community design review board at their next meeting. Tony Thomas, architect and systems director for HealthEast real estate corporate services, said in response to Mr. Hess' concern about accessing the site that trucks generally access the site from the east using Kennard Street to the loading dock, which is on that side of the site and he does not believe trucks normally used Hazelwood Avenue to access the site. Mr. Thomas said there is clear separation for the various traffic that uses the site. Mr. Thomas said he is in agreement with planting whatever is required on the berm on the east side of the site, but commented if trees are required he prefers them located where they can remain without moving when the berm is removed. Packet Page Number 163 of 289 Planning Commission -2- Minutes of 07-15-08 Mr. Thomas said easement vacation documents are being prepared for vacation of the existing easements on the site. Commissioner Hess asked if materials would be used that would go toward LEED certification. Mr. Thomas responded the architects have been asked to review the designs as they are developed to see what would count for LEED points, but LEED is an intense process and they would instead rather put the money that would be tied up in that process back into the project. Commissioner Boeser asked about the concerns of the neighbors regarding lighting and noise and referred to the lighting maximum of 25 feet. Mr. Thomas agreed saying they will meet whatever the city requires for lighting standards. Mr. Boeser asked what the additional height increase would be for the parking lot addition on the north side of the site. Dennis Vonasek of HGA said the height of the additional parking lot stories would be 12-14 feet. Mr. Boeser asked staff what can be done about the increased traffic and driver speed on Hazelwood Avenue. Mr. Boeser suggested a stop sign or speed mitigating matter be placed on Hazelwood. Staff responded that generally stop signs are not used to slow traffic, but rather enforcement is needed. The hearing was opened to the public. There were no comments; the public hearing was closed. Senior planner Ekstrand said he reviewed the parking lot stalls proposed for this project and said they are proposed to be nine and one-half to ten feet and explained the nine and one-half-foot width is what is required by code for hospital use. Commissioner Trippler commented the clinics fit the bill for high traffic turnover just as retail does. Commissioner Trippler moved to adopt the resolution approving a conditional use permit revision for St. John's Hospital. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the approved site plan. The planning staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. 4. Compliance with the city's engineering report by Steve Love dated July 8, 2008. 5. The applicant shall apply for the vacation of the ponding, storm sewer and water main easements that would lie beneath the proposed MCC/ED addition. The city shall not issue a building permit for this addition unless the city council first vacates these easements. Commissioner Pearson seconded Ayes -all The motion passed. Packet Page Number 164 of 289 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JULY 22, 2008 IV. DESIGN REVIEW a. St. John's Hospital Expansion (1575 Beam Avenue) Senior Planner Tom Ekstrand presented the staff report explaining the request for approval of plans to enlarge St. John's Hospital campus. Mr. Ekstrand noted the new expansion area will be primarily done in metal and glass to give the exterior a lighter appearance. Commissioner Shankar asked if the city has requirements for medical and hospital parking spaces. Mr. Ekstrand responded the city has parking requirements for medical facilities, the same requirements as for office parking, but the city does not have aper-bed requirement for hospitals. Mr. Ekstrand explained hospitals are required to provide data showing they are meeting their parking needs. Tony Thomas, architect and System Director for Corporate Real Estate Services at HealthEast, explained he is present representing St. John's Hospital. Mr. Thomas introduced architects Dennis Vonasek and Dan Rectenwald of HGA. Mr. Thomas gave a presentation explaining the proposed request. Dennis Vonasek of HGA was introduced and he explained the proposed plans for the building expansion project. Boardmember Olson asked if the structural element was designed to allow for future expansion. Mr. Vonasek responded it probably would be cost prohibitive and this design was used to allow construction of the patient rooms above the module that is not typically where rooms would be built. Boardmember Olson asked whether the large, glass-window waiting area on the Beam and Hazelwood corner of the building would be energy efficient and also if light emissions were considered. Ms. Olson said the city has a Dark Skies initiative and light creep is an issue. Mr. Vonasek responded they are working with company engineers who have done an energy analysis to make sure the glass is acceptable. Mr. Vonasek said they will be using a very good quality glass to ensure they have minimal ventilation escape. Mr. Thomas responded to the question on light emissions saying they have not looked at that issue regarding the emergency waiting area, but that St. John's is very conscious of using subdued over lighting because they want these areas to be calm places for patients their families. Boardmember Shankar mentioned he likes the prominent location of the emergency entrance, but was concerned the emergency room entrance was so close to the Hazelwood entrance. Mr. Vonasek responded the Hazelwood entrance drive will remain in the same place with patients either driving into the lower level of the parking ramp or they will be dropped off under the canopy. Mr. Vonasek said there may be a gate installed for the right turn area to discourage the public from parking there. Mr. Shankar asked if there is adequate signage planned for this drive area. Mr. Vonasek said there will be adequate signage. Mr. Thomas explained the signage planned for this drive area and said they typically use a signage consultant to plan all of the signage throughout the entire system. Mr. Thomas said they may use a Packet Page Number 165 of 289 Community Design Review Board 2 Minutes 07-22-2008 subtle red stripe or visual cue for the Hazelwood tower emergency area, along with monument and directional signage. Mr. Thomas said he does not know if the fire department will allow a gate installed on the emergency area drive. Boardmember Demko asked the significance of using partial frosted glass in the emergency tower. Mr. Vonasek responded that there is a desk work surface planned for use by family members in that area and the frosted glass will be used there to reduce glare. Dan Rectenwald, an architect with HGA, introduced himself to the board. Mr. Thomas said he did not have a problem with planting trees on the berm, but would prefer to plant them on the street side so the trees would not have to be moved in the future. Mr. Thomas said they are open to planting whatever grasses the city requires on the berm. Mr. Thomas explained he would prefer not to plant trees on the north side of the berm, since only the upper level gable ends of the homes to the north are seen. Mr. Thomas said he would rather do some plantings on the west end of the campus where the homes are oriented parallel to the berm and where development will occur. Boardmember Wse mentioned a citizen comment from Legacy Village residents asking to increase the number of trash receptacles in the area. Mr. Thomas responded he would bring this to the St. John's engineering staff for consideration. Robert Martin, a planning commissioner with the city, said the planning commission discussed this proposal at their last meeting and had similar discussions as the board regarding traffic flow and landscaping issues. Mr. Martin asked staff if the city has considered the increase in ambulance services the hospital addition will require. Planner Ekstrand responded this is a concern usually related with an increase in senior housing facilities, which generate an increase in ambulance services that the city is not always compensated for. Mr. Ekstrand explained any expansion of the hospital is always a benefit to the community in health and welfare. Boardmember Olson asked Mr. Martin if the planning commission had considered developing a parking structure or requirement for how many parking spaces a hospital might need. Mr. Martin said the commission did not develop parking requirements for a hospital, but he is concerned with the area becoming a bottleneck. Boardmember Olson responded she disagreed with Mr. Martin regarding the area becoming a bottleneck, since the expansion of Kennard Street was designed to handle the additional traffic. Boardmember Olson asked the applicant what the standard is for hospital parking. Mr. Vonasek responded the number varies from city to city and since Maplewood does not have a hospital parking requirement, they use the average of the Metropolitan area and Midwest area cities which is three stalls per patient bed. Mr. Rectenwald explained that their firm has health care as a major focus of the work that they do all over the country. He explained that parking is a major spatial problem and it is the biggest concern to resolve on a campus. Mr. Rectenwald said it is important to break down the parking into types to get the right parking in the right location. Boardmember Olson asked if there will be increased handicapped parking spaces. Mr. Rectenwald responded they have calculated the increased square footage for additional handicapped parking requirements and will now have 35 designated handicapped spaces on the campus. Packet Page Number 166 of 289 Community Design Review Board 3 Minutes 07-22-2008 Boardmember Olson asked the applicant to address the landscaping, grading and drainage proposed for the site. Mr. Vonasek explained the landscaping and drainage plans. Mr. Vonasek said they will attempt to relocate all of the existing plantings to the new landscaping location. Mr. Vonasek said their civil engineers have been working with city engineering staff to incorporate all of the necessary changes into the project plans. Regarding planting trees on the north side of the site, Mr. Vonasek said he doesn't think it is fair to penalize the hospital with this requirement, since the hospital has been in the area for a long time. Mr. Vonasek said the tree plantings should have been required by the Legacy Village contractor when that more recent residential development was built. Boardmember Wise said he agrees with the landscape on the west where there may be considerable expansion and development in the future. Mr. Wise said a balance of landscaping should be considered for the west and north sides of the site since some landscaping is needed on the north side, but should not penalize the hospital for something that was not caught earlier. Boardmember Olson asked the applicant how long they project the dirt pile berm will exist until future parking is needed. Mr. Thomas responded there is no timeline now for the additional parking so he did not want to speculate but if, in the future as an example, a medical office building were to be proposed for the site, this additional parking location would be looked at. Mr. Vonasek noted after reviewing the plan that the berm north of the new parking lot would be 7'/2 feet from earth level with another approximate 30 inches of grass screening. Boardmember Wise said he is concerned with hearing future arguments from developers if screening would then be needed because it was not required from the hospital. Mr. Wise said he would leave that up to staff to reevaluate it considering future development. Boardmember Shankar said he agrees with staff that there is sufficient setback and vegetation screening on the Hazelwood side of the site and additional landscaping is not needed there. Boardmember Demko suggested the applicant consider taking dirt from the west site and adding it to the berm on the north side, which would raise that berm in line with the west end and also eliminate some of the dirt storage pile. Mr. Vonasek responded this has not been discussed, but it takes a lot of dirt to make a significant elevation difference and it is a considerable length of parking. Mr. Vonasek commented these homes look toward the Maplewood Professional Building, Beam Professional Building and those parking lots, all of which the hospital does not own. Boardmember Olson said screening the parking lot from these homes should not be required since there is sufficient vegetation, but she would favor increasing that berm height. Ms. Olson said she would like to see trees required along the boulevard next to the sidewalk on Kennard Street. Ms. Olson said she feels trees on the berm would be unproductive and that prairie grasses would be sufficient, but trees would be productive for the sidewalk area. Boardmember Wise suggested staff review parking lot trash receptacles required for the site. Boardmember Shankar moved to approve the plans date-stamped June 11, 2008, for the proposed building parking ramp additions and surface parking expansion for St. John's Hospital, 1575 Beam Avenue. Approval is based on the findings for approved required by ordinance and subject to the developer doing the following: Packet Page Number 167 of 289 Community Design Review Board 4 Minutes 07-22-2008 1. Repeat this review in two years if the applicant has not obtained a building permit by that time. After two years this review must be repeated. 2. Obtain a conditional use permit from the city council for this expansion. 3. Obtain the vacation of the storm sewer, water main and ponding easements which would be in the location of the proposed MCC/ED addition before the city may issue a building permit for that addition. 4. Comply with the requirements of the engineering report by Steve Love dated July 8, 2008. 5. Parking spaces shall be at least 9'/2 feet wide. Employee parking spaces may be 9 feet wide and must be posted as such (code requirements). 6. Any retaining walls over four feet tall shall be designed by a structural engineer and have a protective guard rail or fence on top. 7. The applicant shall install in-ground lawn irrigation informal landscaped areas. The earthwork- adjustment berm and the northerly hillside area are exempt. 8. Obtain any necessary permits from the Ramsey/Washington Metro Watershed District. 9. All work shall follow the approved plans. The city planner may approve minor changes. 10. All pole-mounted site lights shall comply with the 25-foot height maximum. 11. Submit a revised landscaping plan for staff approval showing trees at the northeast corner of the property and along Kennard Avenue extending down for a distance of 30 feet from the northeast corner of the property. 12. Before obtaining a building permit, the applicant shall provide an irrevocable letter of credit in the amount of 150 percent of the cost of completing landscaping and other site improvements. This irrevocable letter of credit shall include the following provisions: • The letter of credit must clearly indicate that it is an irrevocable letter of credit in the name of the City of Maplewood, payable on demand, to assure compliance with the terms of the developer's agreement. • The letter of credit must allow for partial withdrawals as needed to guarantee partial project payments covered under the terms of the letter of credit. • The letter of credit shall be for cone-year duration and must have a condition indicating automatic renewal, with notification to the city a minimum 60 days prior to its expiration. 13. The applicant shall submit revised building elevations of the west fagade of the ER addition showing the full elevation and the material of the base of the glass. 14. A friendly request that the applicant address the issue of trash collection in the surface parking areas. Boardmember Olson seconded. Packet Page Number 168 of 289 Community Design Review Board Minutes 07-22-2008 The board considered adding a friendly request that the applicant submit a lighting plan to staff for review showing the light output. Boardmember Shankar suggested a better way to handle this would be for the architect to submit to staff an image showing the light flow from the inside space to the outside space. The board also moved that an additional amendment #15 be added as follows: 15. The applicant shall submit a revised grading plan for staff approval showing the maximized expansion of the northerly berm height. Boardmember Olson asked staff if a sign plan will be required. Planner Ekstrand responded that since it is such a large site, the code requires the applicant submit a comprehensive sign plan showing proposed changes which will then be submitted to the board for approval. The board then voted: Ayes -all The motion passed. Packet Page Number 169 of 289 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, SEPTEMBER 2, 2008 V. PUBLIC HEARING a. 7:07 p.m. - St. John's Hospital, 1575 Beam Avenue, Easement Vacation Requests Planner Tom Ekstrand presented the staff report for the request by HealthEast for three easement vacations since they are not needed by the hospital and they serve no purpose. Mr. Ekstrand explained that St. Paul Regional Water Services has requested that a new water main easement be dedicated as part of this vacation for future access and maintenance needs. Mr. Ekstrand said the current water line will be abandoned and relocated when the new addition is built. In response to a request by Commissioner Trippler, Steve Love, city staff engineer, noted the location of the ponding easement to be vacated and explained that the existing catch basin carries storm water drainage from the parking lot area into the system. Mr. Love said the proposed plan for drainage provides for a new ponding area in the northeast corner of the site, which replaces impervious area with restructured impervious area. Commissioner Yarwood asked where the new water main easement will be located. Mr. Love explained it will come off of Hazelwood Avenue and run between the parking ramp and new addition into the building. Anthony Thomas, System Director of Corporate Real Estate of HealthEast, addressed the commission and invited questions from the commission. Commissioner Pearson asked if there are elevator areas planned with the addition. Mr. Thomas responded that additional elevators are planned. The public hearing was opened for public comments; there were no comments and the public hearing was closed. Commissioner Yarwood moved to adopt the three resolutions vacating the water main easement, storm water easement and ponding easement on the St. John's Hospital property located southwest of the existing building. The vacation of these easements is recommended because it is in the public interest to do so as these easements do not serve any public purpose. The vacation of the water main easement is subject to the following conditions: 1. The applicant dedicating a new water main easement and private water main agreement with the St. Paul Regional Water Services prior to obtaining a building permit for the proposed hospital expansion. 2. This new easement and agreement shall be subject to the approval of the Maplewood City Engineer and the St. Paul Regional Water Services. 3. The applicant shall comply with any requirements of the St. Paul Regional Water Services as to their own easement-vacation procedures that may apply. Seconded by Commissioner Pearson Ayes -all The motion passed. Packet Page Number 170 of 289 MEMORANDUM TO: Mayor and City Council FROM: Chuck Ahl, Acting City Manager DATE: September 22, 2008 SUBJECT: Charitable Gambling Fund Requests - 2009 INTRODUCTION Agenda Item L3 Each year the Maplewood City Council solicits requests for charitable gambling funds. Every year the requests for funds have exceeded the available funds. That is the case this year. The city received 9 applications with $72,954 in requests. The amount of funds available is $45,000. BACKGROUND Several years ago the City Council developed a policy on the award criteria. In addition, a policy was established that allows the city an opportunity to review requests on an annual basis to determine their merit and overall community benefit while still allowing time to include requests in the upcoming budget process. A copy of the policy is attached. The following is a listing of the organizations and groups who have submitted donation requests. Staff has also attached a copy of the complete applications so that you will have a better understanding of the individual requests. In addition, at the back of the staff report and applications is a spreadsheet whereby each Council member can note their recommendations for funding ahead of the meeting. 1. Friends of Maplewood Nature $10,740 2. Maplewood Community Center $10,000 3. Heritage Theater Company $8,000 4. Ramsey County Fair $4,900 5. Maplewood Police Explorers $8,000 6. Maplewood Police Reserves $5,000 7. Maplewood Area Historical Society $15,814 8. Walker at Hazel Ridge $8,000 9. American Red Cross, TC Chapter $2,500 Total requests equal $72,954. Funds available equal $45,000. Packet Page Number 171 of 289 RECOMMENDATION The City Council should review and approve charitable gambling fund requests up to $45, 000. S: Cty.Mgr.charitablegambling.09 Attachments: 1. City Charitable gambling policy 2. 2009 Charitable Gambling Requests 3. Charitable gambling applications 4. 2009 Charitable Gambling Requests -score sheet Packet Page Number 172 of 289 CITY OF MAPLEWOOD CITY COUNCIL POLICIES ON AWARDS OF CHARITABLE GAMBLING TAX FUNDS All licensed charitable gambling organizations within the City are required to contribute 10 percent (10%) of net profits derived from lawful gambling activity in the City to the Charitable Gambling Tax Fund. These funds are dispersed by the City Council for lawful expenditures. 2. Charitable Gambling Tax Funds shall be distributed for projects, equipment, or activities that are based in the community and which primarily benefit of Maplewood residents. The allocation of Charitable Gambling Tax Funds is an annual award and receipt of funds does not in any way guarantee or commit the City of Maplewood to funding in any subsequent year. Each years funding requires a new, separate application. 4. Projects which involve the purchase of equipment, supplies, or specific items will be looked upon more favorably than requests for salaries or general operating costs. All funds are required to be expended for the requested project within one year of the date of receipt of the award letter. Grantees shall submit such receipts or other proof of expenditure for the proposed purpose with their request for payment of the grant award. 6. No employee or department of the City of Maplewood shall solicit a donation from a licensed charitable organization without City Manager approval. If there is a financial need for a specific program that was not funded in the City budget, staff may submit a request to the City Manager for the use of Charitable Gambling Tax Funds. 7. In general, requests from organized athletic groups will not be funded. Funding for these programs should be from participating families or community auxiliary groups. There are so many athletic organizations within the community that the City of Maplewood is not capable of funding their financial requests nor fairly determining appropriate recipients. The City of Maplewood grants funds from Lawful Gambling Tax Fund to support activities and services benefiting Maplewood residents.. The first priority in the granting of funds will be given to the City of Maplewood domiciled organizations. The second priority or consideration will be given to funding requests from other organizations which are used primarily for the benefit of Maplewood residents. 9. All applications must be complete and submitted by the application deadline established by the City Manager. Updated 06.26.07 Packet Page Number 173 of 289 N N 7 t O O O N O ~ ~ ~ L ~ NN Q LPL O O ~ O N N ~ I` O ~} p 7 V O O~~ p O~~~ N N ~O O O O ~ 00~ I~ O O O p (6 ~Cn ~ O C7 O O ~ D ~ C >,~ ~ C _ 0 r ~ ~ ~ ~} r ~} (~} O ~ ~ U L ~ O (6 (6 N ~} ~} ~} ~} O ~ ~ ~ ~ ~ ~ U ~ ~ O i ~ i ~ i ~ ) i ~ i ~ i ~ Q L U ~ ~ U H L r / ~ ~ L ~/ ~/ ~ ~/ ~ Cn LL J U Cn Cn r L r L r L r ~ ~ O L ~ ~ ~ ~~ L (6 L ~ ~ y--~ U O O N to . to ~ O ~' ~ ~ O U to ~ ~ • N O ~ ~ L U ~ ~ ~: p .~ ~ ~ N Q (6 ~ O O O ~ ~. (6 N U 0 ~ O1 ~ 00 fn ~ ~ U L O ~ ~ , ~ ~ ~ C O L ~ ~ ~ to N L N (6 O O ~ ~ V ~ O ~ ~ ~ ~ O O ~ uj ~ ~ (6 ~-' ~ ~ O N ~ O ~ to (6 N ~ ~' fn ~-. L ~ 1 ~~ ~ U to O L O ~' • ~ to L N ~ L~ ~ ~ O ~ N N O O ~ /~~ N ~ O /~^' ~--~ T O (6 ~ L ~ N (~ L O O) ~ 0 O) O_~_ O ~ ~ ~ 1~~ O `~ N (6 ~ L S O O O N N L~ 'j L ~ ~ ~' ~ `~ ~ L O O N (A 0 O~ 1 ~ O (6 L ~ O ~ m L L~ ~ to N O N ~ L ~~ V ~ ~ _ ~ ~ Q N U ~ L 0 (n ~ L ~' ~ U ~ ~ ~ ~ ~ U O ~ (6 ~ N ~ O ~ ~ U O N ~ O O O L - ~ ~~ ~ ~ ~, ~ N ~ ~ ~ V O O ~ ~ w ~, ~ N N Q Q~ ~ N 7 N O~ ~ N O ~ ~ ~ ~U ~ N 'U ~~~ U (6 ~ ~ O U~ O (6 O (6 ~ ~ ~~~. N ' ~ ~ ~ (6 U ~, ~ ~ ~ ~ a O ~. ~ U L ~ ~ ~ ~_ L ~ O ~ ~ ~ ~ ~ ~ ~ O L ~ ~ '~ ~ ~ ~ ~ U O ~-. ~ ~ ~ `~ ~ U P ~ L ~ ~ U O U~ O O ~ ~ O ~ ~ ~ ~ (6 ~ O (6 (6 ~ ~ U ~ N ~ L L ~ O O O O (6 N ~ ~ O ~ O L ~ L L ~ O (6 (6 to (6 to G ~ N V ~ ~ N ~ O ~ U L ~ V ~ L ~ ~ O ~ ~ O ~ ~ / 1.6 ~ ~ ~ ~ ~ Q U ~ ~ ~ ~ V U ~ Q C ~ G V Q O L ~ N ~ (n N (n ~ U c6 L L O o ~ ~ ~o ~ ~o o ~~wo m a~'i mo +~ N O ~ ~ ~ >~ ~ Q ~ >~ •c6 ~ uJ ~ ~ ~ ~ ~ ~ ~ ~ ~Q~ L.L ~ U ~ (6~ U N (6~ ~ Q OZ ~ ~-~O 0 U OZ N ~C7 ~' O OZ ~ ~ ~' y--'Z O Cn~ D~~Z ~ ~N O N~Z i ~~ ~ _ ~ O ~ O U Q oo O O~ m ~ ~ >, O a O >, O ~ LD O~ O~~ O ~ '~ ~ O U ~ 0 0~ O O N O~ O O N O ~ N ~ ~ ~ C ~ O~ U LW ~~ O O~ ~ Or ~~ N~ O O1U~ ~ ~ j,0 ~ ~i O O 0 O~ VDU ~~ O 0 O~ ~ U ~~ ~ E O ~~O NN Q~ N L j N•~O NN Q U Q ~ ~~ N Q •L ~ O tnLL~ N ~ Q N,~O NN Q N Q 1_ N O NN Q~ Q Z ~ ~ LLmN~I` O ~ ~aN~CO ~ 2JN~ ~~~~ . ~U~~~ ~J~~~ ,..,~..,. ~ ,.y., 174 of 289 o~ o~ ~~ U~ 00 0 ~ ~ ~ U L ~ ~ ~ ~ 0 > ~ H H H ~ O N ~ 0 0 ~ ~ O O D N _ N~ i~ ~~ O ~ O D U O ~U (~ ~ fn fn i ~ ~ U L ~ ~ Q ~ ~ Q O ~ ~ (6 fn to LL N ~ ~ O ~ ~- C6 L ~ ~ O U U O L to to to ~ ~ N O N ~ ~ ~• •L O ~ ~ ~ '~ (6 N ~ N ~ ~ O N ~ O ~ ~' ~ L ~ N ~ ~ ~ ~ N L O ~• (6 Q N O1 ~ ~ U O O ~ ~ p V ~ `~ ~ ~ ~ ~ ~ O L ~ Q ~~ QO .~ S O ~, (~6L ~ L~ _ ~ N > N A (6~ L O1 U O tn~' ~~' O ~ O~ L N ~ N N E p ~ `~ ~ N N ~ U O . ~ O ~ U (6 ~ ~ L N~ O~ U N U F O U_ O O O (6 ~ O O ~ ~ U~ Q U O ~ D O~ ~ ~ i N ~ O O X ~. H ~ Q N N U O ~ O ~ Q ~' ' . Q L (6 L ~ •~ ~ O ~ ~ ~ ~ to ~ O ~ N ~ O ~• O ~ O ~ ~ •V ~_ N ~ N O N O j ~' ~ O O L (6 N O N LL ~ ~ ~ . ~ ~ tp LL ~ LL ~ ~ U Q Q _~ ~ L L O i O W Cn O Q ~ ~ H O O ~ O i ~ LL " ~ y ~ ~ ~ ~ O _ ~ ~, ~('~ N LL ~ / ~ ~ v J ~ 0 ~ ~ Z L Zr N.~ ~~~ N ~ O ~ ~ ~ ~ ~ O ~U ~ 2 ~, ~ ~ ff' ~ ~. •~ ~ ~ O 0 O N~ O~ (6 O ~ O~ O O ~ L ~ ~ N Q a O W ~ I` ~ 2 ~ U ~ > L 0 ~ ~ ~ ~1 0 ~ ~ ~ L r ~ Q ~UN~CO > U ~N ~ QU 2~ ~ O ~ O /(6 (6 V ~ (6 ~ ~ (6 ~ L U p O O O N ~ O L ~ O U O O Q Q O ~ ~ O ~ ~ O N ~, ~ ~ O U N > ~ N - L -_ c6 ~ - O ~~ o .~ 0 ~_ E!? O N O (6 U ~ ~ N ~ O ~ Q Q Packet Page Number 175 of 289 Friends of Maplewood Nature Center and Preserves 2659 East Seventh Street Mapiewood, MN 55119 Phone 651-2492170 August 7, 2008 Chuck Ahl City Manager City of Mapiewood 1830 County Road B East Maplewood, MN 55109 Dear Mr. Ahl: Enclosed is a completed application for a gambling grant. I have also included the brochure from the Friends group, the Internal Revenue Service letter indicating our nonpofit status, a copy of the Amendment of the Articles of Incorporation, and two photos of the climbing rock. Hopefully you will find all the information that you need. If you have any questions you may telephone me at my home 715-246-9909. Thank you far considering this application. Very truly; P Barbara Kroll ] President Packet Page Number 176 of 289 y bCf ~ ~ o ~ ~ : ~ ~ ~ c ~ cv `~~ ~ • ~ ~ o ~ co ~ ~ ~' ~' ~ ~ ~. ~ coo' ~ ~ ~ ., ~ ~ ~ ~ _ ~ ~' ~ O Z a ~ ~ c'D 0 0 b b d o ~ ~ ® ~ ~~ ~ c ~.o ~ ~ o o ~ ~ ~ ~ a~ a ~e ~~ ~ ~ G ~ -~ A~ ''d ~ ®~ ~' ~ cc ~ , ~ O w ° C~ ~ ~_ ~' ~ ~ ~ ~' ~ ~ rr n p-' CnD cn'a ~ rn O '-~ "' ~ ~ ' ~ ~ ~ `~ ~ ~ ~ K 0 0 '~ ~ ~ ~ ~ ~ ~ ~ ~ ~ - ~~ F~-~ 1"F 1"F ~ It~- ~ ~ YI ~- • O O ~ ~ • ^' 1--~ • F-' Q ~ ~ f ' ~ O Fr ~ • ~ ~ ~ ~ ~ ~ ~ F^~ ~• F~ TR1 O ~ ~ ('D O ~ O ~ ~ ~ ~"' ~~~ o cD ,~ ~' ~ ~. ~ n ~ ~ ~ ~ ~ ~~ O ~ ~ ~ ~ p ~ ~ ~ ~ ~ ~, O O ~ ~ ~ b7a~ ~. ~ ~ O ~• o ~ ~ °o ~ a ~, -~ ~ . S • c~ ~ c~ ~ ~ ~ ~ ~ p' ~ ~ ~ ~ ~ N s cv O p' ~' ~ G ~ e ~ P ~ cn3 €~. ~ ~. ~ . ~' ~ rn ~ cb ~-' • ~ ~ CD O o 0 ~',- o , ~ (~ O'"' rn ~ CD n ~ ~' `~ ~ ~• ~ ~ O ~ CAD ~ ~ o ~• ~ ~• ~ ~ c~ ~ o o ~ c~ ~ ~ ~ ~ ~ ~ ~ ~ ~' o ~ w ~ ®- ~ ~ ~ ~ ~ z ~ ~ ~ ~ ,~~ ~ ~ ~• `c n ~ ~ ~ ~ ~ ~ O ~ ~' ® ~' O O C~3 a C.n fD ~ ~ ~ p,~~ ~, O ~ ~ ~•+ rn ~d p O ~ ~ ~ ~ o ~ ~ ~ - ~n Z ~ ~ ~ ti ~~ ~ n. ~ ~ ~ ~ ~ ~ Q ~ ~ ~ ~ ~ ~ ~ d fl CD e-•t ~ O Packet Page Number 178 of 289 ~nformatiozA: Name of Organization requesting funds: Friends of Maplewood Nature Phone Number of Contact Person: Barbara Kroll 715-246-9909 Address: Barbara Kroll's address: 1444 129th Street, New Richmond, W1 54017 Friends of Maplewood Nature Address: 2659 East Seventh Street. Maplewood. MN 55119 E-mail Address: b65kroll(a)frontiernet.net Check Type of Organization Making Reyes#; _ City _ County _ School District # X Non-profit (Proof of IRS SOlc3 status is required) _ Other {specify) Lawful Purpose Request The above named organization requests Lawful Amount Requested: $10,740 Charitable Gambling Tax Funds for the following purpose: Explain expenditure -attach additional sheets if necessary. We would like to purchase, educate and celebrate. A purchase of a climbing rock could be used as an educational component and- we would celebrate with a public event to increase awareness of the rock and accompanying educational materials. The climbing rock we would like to buy is made to look like real rock and has simulated fossils embedded init. Clearly exercise is the primary purpose of the climbing toy and with childhood obesity on the rise any activity will promote a healthier child. More importantly we would also like to use the rock as a basis for teaching school age children about the role of air, water, sun, earth and rocks in the growth of the oak trees. Rocks break apart over tune with rain, ice, wind and water weakening their structure. if you have seen a tree clinging to a rock on the North Share of Lake Superior you will know that trees depend on cracks in the rocks fox their survival. We would like to hold a celebratory party or open house next summer/fall to announce the purchase and installation of the rock. As part of the celebration we plan to provide an Packet Page Number 179 of 289 educational brochure and talk. We hope to have a group of young people complete aservice- learning project by developing an educational brochure and educational activities to explain the scientific concepts of the growth of trees as part of the ecosystem. The learner would be able to answer the following question after participating in the educational program: How does water, sun, soil, rock and air relate to the growth and health of an oak tree? How does the weather wear down a rock until it becomes soil and a home for a tree? Haw can individual people help trees grow? The Friends of Maplewood Nature is a non-profit 401(3) c with a mission to increase awareness of and support natural environments in Maplewood. We would like to encourage all families to visit Maplewood Nature Center and believe that a small play area near the picnic area would cause children to want to return time and again. We understand that not all folks are nature lovers, but if they visit the center for the picnic area and the children's play area they may become interested in a walk around the pond and experience the joy of observing nature within the City of Maplewood. Expenses include: Climbing Rock for exercise and to teach about relationships of the earth, air, water and trees. This rock would be purchased from Natural Elements and are constructed of Glass Fiber Reinforced Concrete or GFRC. The Pointe cost $7,240 Installation: $2,000 Information distribution: $1,000 Celebration: $500.00 Justification -Outline how the proposed project or use of the Charitable Gambling Tax Fund meets guidelines established by City Council. The climbing rock would be donated to Maplewood Nature Center. It would be available far use by every citizen of Maplewood and its surrounding community. Although the size of the rock is more appropriate for grade school age children smaller children could use it with close parental supervision. It would be located in the Maplewood Nature Center's picnic area situated in a grove of oak trees to the east of the building. This area is scheduled for revision by the city and the climbing rock will be included in a natural area that will include a water feature, a walking path, the picnic area and the prairie flowers along the fence. The rock is a low maintenance piece of play equipment and is made out of a material that should last for many years to come. Packet Page Number 180 of 289 We would provide a news article for the Maplewood Review to announce the availability of the climbing rock and to explain the concept of the interrealtionship of water, air, sun, soil, and rocks and how they contribute to the growth of trees. As a part of the dedication of this children's play area we would like to give a party to the community to encourage Maplewood citizen's to coxne see the rack, the children's play area, the picnic area in the oak grave and the other features of the natural landscape. An educational brochure will be created and available to citizens of Maplewood. The brochure is intended to heighten awareness of the interrelationships of the elements of nature in the growth of trees. By completing and signing this form, the organization confn7ns that the requested Charitable Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request far funds to be awarded in the next fiscal year and the applicant understands requests for future funding will require a new separate application. Signature• -~'" Title: ~~` _ _~.t±-~~ ~ ~ `i"`~. (° ~"D~.~` r~~ I fGs~ ~(° 6'i/Gl~ Date: August 26,2008 Print Name: Friends of Maplewood Nature Barbara Kroll, President Amount Requested $10,740.00 Packet Page Number 181 of 289 l~'riends of Maplewood Nature 2659 East Seventh St. _ Maplewood, MN 55119 Landscape Structures -The Pointe climber is a compact rock-type cl... httpa/www.playlsi.com/ProductslPlaysystems/P1ayBooster/PBCIim... Site ma or Search our website far: ~i~ ~" Go HOME PRODUCTS PLANNING ABOUT US CONTACT US WHAT'S NEW INTERACTIVE Products - Playsystems - PlayBoosier -Climbers -The Pointe The Pointer"" Natural Climber l~ ~ ~. , r, ,K F' .. fi' :~ ~ 1 loft FIND YOtJR REP Natural - 2 of 24 fun, in a compact size The Pointer>,n provides natural climbing fun on the playground. This rack-type climber is specifically designed to integrate with PlayBooster® components, or can be used as an independent play event. Enjoy all the features of The PinnacleT"', but in a more compact size. Connects to PlayBooster® decks at 40" and 56" Lots of climbing routes Embedded plant and animal fossils Unique carved side angles create a realistic rock-climbing experience Provides various levels of climbing challenge with handholds and footholds that ensure safety Incredible durable Glass Fiber Reinforced Concrete (GFRC) is virtually maintenance-free s/26/as 11:1 s AM Packet Page Number 182 of 289 Landscape Structures -'The Pointe climber Is a compact rock-type cL.. http://rvw~v.playlsi.com/Products/1'IaysystemslPlayBooster/PBCIim... Find out more about GFRC Single piece construction and built-in forklift packets for easy installation Size 84" L x 78" W x 68" H {2,13mx1,96mx1,73m) Maximum fall height 56" (1,42 m) with 12" {0,30 m) of loose-fill surfacing Minimum use area required 22' 6" x 23' (6,86 m x 7,01 m) #15B067A 2,7501bs ;~-- ,~.; ~~ ~.~°, ,.r"~~. ~Y ~~ ~~ .. , Click to see The Pointer"' larger image is of the f=ossil also Imprints available as an independent play event. ©2008 Landscape Structures Inc. All, Rights Reserved. a of 2 s126/ag 1 l:ls AM Packet Page Number 183 of 289 Landscape Structures -The Pointe Natural Elements Climber by Lan .w http:l/www.playlsi.comlProductslNaturalElements/TbePointel Sste ma or Search our website for: Go HOME PROI]UCTS P!-ANNING ABOUT US CONTACT US WHAT'S NEW INTERAGTIVE Products -Natural Elements -The Pointe .The Pointe TM Natural Climber FIND YbUR REP The smaller 2` of 5 natural climber with big possibilities Enjoy the rugged features, unmatched engineering and natural climbing fun of The PinnacieT'" natural climber in a mare compact climbing structure s, ~, Incorporates various climbing routes for 5- to 12-year-olds with different skill levels This commercial playground equipment was created just for outdoor play on the playground Kids love discovering the cool embedded fossils Unique carved side angles and rock-like surface create a rock-climbing experience that only nature can match Many handholds and footholds ensure safety Single-piece construction and built-in forklift pockets ensure easy installation; no footers needed Natural stone color has slight variations to look more like real rock 1 of 2 8126108 11:16 A M Packet Page Number 184 of 289 VIDEO cltoosE SPEED .Landscape Structures -The Pointe Natural Elements Clir~r~ber by Lan... httpalwww.playlsi.com/ProductslNaturalElements/"I'hePointel Rugged Glass Fiber Reinforced Concrete (GFRC} surface is virtually maintenance free Attaches to PlavSooster® playstructures for even more configuration options When using any of our outstanding climbers, don't forgek safety surfacing to keep kids safe and comfortable Size 84" L x 78" W x 68" H (2,13mx1,98mx1,73m) Minimum area required 22' 6" x 23' (6,86 m x 7,D1 m} Maximum fall height 56" (1,44 m} with 12" (D,3D m} of loose-fil! surfacing #15fi067A 2,7501bs ,..u ,. " A '[ .. W b. ~ T ~ J. f, i~ ~ ~ • ~ M' Fi~ ~ y { ~ . r ~ - ~ n1' f' 1 Click to learn The mare about PinnacleT'~ the Fossil Imprints ©2008 Landscape structures [nc. All Rights Reserved. 2 of 2 8/26/08 11:1G AM Packet Page Number 185 of 289 INTERNAL REVEN[3E SERVICE F. 0. BOX 2508 CINCINNATI, OH 45201 Date: ~~~ ~ , ~"~~7 FRIENDS OF MAPLEWOOD NATURE CENTER & PRESERVES 2659 E SEVENTI3 ST MAPLEWOOD, MN 55119 Dear Applicant: DEPARTMENT OF TFiE TREASURY Employer Idexatification Number: 20-5533715 DLN: 17053256004007 Contact Person: ICAREN A BATEY ID## 31647. Contact Telephone Number: (677} 829-5500 Accounting Period Ending: May 31 Public Charity Status: 509{a)(2) Form 990 Required: Xes Effective Date of Exemption: dune 8, 2006 Contribution Deductibility: Yes Advance Ruling Ending Date: May 31, 2011 Addendum Applies: No We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt fram Federal income tax under section 501(c}(3} of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. During your advance ruling period, you will be treated as a public charity. Your advance ruling per.xod begins with the effective date of your exemption and ends with advance ruling ending date shown in the heading of the letter. Shortly before the end of your advance ruling period, we will send you Form 8734, Support Schedule for Advance Ruling Period. You will have 90 days after the end of your advance ruling period to return the completed form. We will then notify you, in writing, about your public charity status. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. If you distribute funds to other organizations, your records must show whether they are exempt under section 501(c)(3). In cases where the recipient Letter 1045 (DO/CG) Packet Page Number 186 of 289 FRIENDS pF MAPLE4100D NATTJRE organization is not exempt under section 5o1(c)(3), you must nave evidence the funds will be used for section 501(c)(3) purposes Sincerely, ~-- Robert Choi Director, Exempt Organizations Rulings and Agreements Enclosures; Publication 4221-PC Statute Extension Letter I.045 (DO/CG) Packet Page Number 187 of 289 ~ ~ t~~, ~ ~ :~ ~ ~~ ~rjti~~ II>I~i~lll~iil li~l IiiiIillNilli~ilplillil 25632480002 STATE OF MINNESOTA SECRETARY OF STATE AMENDMENT OF ARTICLES OF tNGORPORATION READ THE INSTRUCTIONS 81=FORD COMPLETING THI$ FORM 1. Type or print in black ink. 2. There is a $35A(} #ee payable to the MN Secretary of State, 3. Return Completed Amendment Form and Fee to the address listed on the bottom of the form. CORPORATE NAME: {List the name of the company prior #o any desired name change} Friends of Maplewood Nature Center & Preserves This amendment is effective on the day it is filed with the Secretary of State, unless you indicate another date, no later than 30 days a#ter filing wi#h the Secretary of State. Format (mmlddlyyyy) The following amendment(s) to articles regulating the above corporation were adopted: (Insert full text of newly amended article(s) indicating which article(s) is (are) being amended or added.) If the full tex# of the amendment will not fit in the space provided, attach additional numbered pages. {Total number of pages including #his form 2.) ARTICLE XI &XII Article XI Said organization is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code. Article XII Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes. This amendment has been approved pursuant to Minnesota S#atutes chapter 302A or 317A. I certify that I am authorized to execute this amendment and I further certify that I understand that by signing this amendment, I am subject to the penalties of perjury as set forth in section 609.. 8 as if I had signed this amendment under oath. .,,,. (Signature of Authorized erson} Name and telephone number of contact person: FILE IN-PERSON OR MAIL TO: Barbara Kroll 715-246-9909 Please print legibly Minnesota Secretary of State -Business Services Retirement Systems of Minnesota Building 60 Fmpire Drive, Suite ~ 00 S# Paul, MN 55'l03 {Staffed 8:00 - 4:00, Monday -Friday, excluding holidays} Phone Number ~iAi-"~ Cpl=' Ml~lf~50T6~ ~~P~RTMi~N`r OF ~TA7~' ~'i9~ .,'rt ~ m r Secretary of ~l~~f. Updated 06.25.07 City of Maplewood Application for Charitable Gambling Tax Funds Information: ` Name of Organization requesting funds: ~'~ ~L(~~(~ /YLLG ~~l~ /~ Phone Number of Contact Person: ~ ~ ~~j ~~ ~'~d~ Address: `~~Q ~Lt-~Lt~~ ~~.~ ~,(~E.~L~L.-~ E-mail Address: ~ f ~.da ~L. ,CC ~~~d~~ ~~ ; .U( Check Type of Organization Making Request: City ^ County ^ School District # . ^ Non-profit (Proof of IRS Solc3 s#atus is required) ^ Other (specify) Lawful Purpose Request The above named organization requests Lawful Amount Requested $ ~d , ~ ~a a d ~J Charitable Gambling Tax Funds for the following purpose: Explain expenditure -attach additional sheets if necessary. 22 e~r,~~i ~t~~~J ~ h~2~i~ ~ 1 C~, 4t~4 . COQ c~~- C~~~~f~ ~m __~_~2__~ te~i-U G,~u~c.~t. ..~rrC`~6~r~! G.~ ~-~i~r~r,~r..~r_ ~.d.~. Justification -Outline how the proposed project or use of the Charitable Gambling Tax Fund meets guidelines established by City Council, ~G~-hC~ ,~d f~C~~LGt~ By completing and signing this form, the organization confirms that the requested Charitable Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for funds to be awarded in the next fiscal year and the applicant understands requests for future funding will require a new separate application. e e Signature f Title Date Print Name: Packet Page Number 189 of 289 Charitable Gambling - There are only limited funds for expenditures each year. Funds are used to support group renfals such as HARP lax Help and 7SE. (501-C-3 and 501-C-4) HARP lax Help reaches over $50 individuals each tax season that could not otherwise have assistance with taxes. The first point to qualify is that the group must serve Maplewood Residents and qualify on the fist of qualifications - A-1 to A-15, An application is sent to all applicants to fill out for their request, Amount of approval is based on request submitted, Far the past two years we have requested that groups pay at least 50%° of the rental fee and charitable gambling would cover the other 50%, Packet Page Number 190 of 289 Updated 0G.25.Q7 City of Maplewood Application for Charitable Gambling Tax Funds Information: Name of Organization requesting funds: Phone Number of Contact Person: G Address: .~_; ~~ ~ ~ E-mail Address: " l~-r ~~,LJr.~G~t ~ Check Type of Organization Making Request: ~~ n City ^ County ^ School District # Ion-profit (Proof of IRS SOlc3 status is required} ^ Other (specify) Lawful Purpose Request The above named organization requests Lawful Amount Requested $ ,, ~~ Charitable Gambling Tax Funds far the fallowing purpose: Explain expenditure -attach additional sheets if necessazy. .Tustrficatinrr --Outline how the proposed proj meets guidelines established by City Council.. use of the Charitable Gatx~bling Tax Fund s 7 ~°_ By cotr-pleting and signing this form, the organization confirms that the requested Charitable Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for funds to be awarded in the next fiscal year and the applicant understands requests for future funding will require a n~ separate application. ignature Title 1 Date Print Name: ~1./' ~ ~~_~J B Packet Page Number 191 of 289 I~tter~. ve S+er Iliatr~.t:t ~l3retatax~ ~._ ~rite~ge T1~atr^e Co Ire PIS $ox ~~4~ ~t ~~ i+he ~3.'e Perms t~ tact= :TFA Tele~c~ae Nr~ber= 1-80t~82~1-?~~40 Rm~~r l~l~ ta: ~~-1~ ~at~e: April 5, 1 ~6~ Q[g'!PT ~TATEIS HIN: 41-3.476~9~ '~.'tria i~ ~. reapr3~e to t Iettcr, dated ~nrch ~. I'4, re~rdi~ yrs~ s't,attxa as as ~rizatian cwt fram Fedex~e,1, ia~ ta3t. fur rcc~ax~e in~.~te that a ~ulisy~ letter wed d~ April ~~, meant ycrt~r ~rg,zat~.aa a~- exemptir~a from Federal ~ncame taa ~r this pr~ovis~~. of ~tior~ ~~1(0 } (~~ of the ~r~tFr~a.l Revern fiode ~~ ].;~ re~corda e.1a~a~ ica~t~ t yd~ c~r~rxti€~n ie neat a px~i~€ate fcati~a.. taut cane that fa dr~ecribed is Section *~ ~) { ~ ~ of the Iatcraal met Code, ~oatril~tivns mar3~r to you ass deduotflale ~ dorcrs~ iu c4~tting th~~r taxa~la ~ l,~a, the maan~ex~ stud to t~ e~t~t pv~.ded ~a S~t~,ae. ~.?Q of #.tie I at+cz~nnl A,e~-enue ~. . .__ I~ ` wee rei~ta each seer ~ nvrma~,~g ~.{~~0 or metre, ~. arm required tv ~t~= Farm 99[!. Itett~ra of {~r~nisat~,a~a Sa~pt ray ~nc~ama laex '~. fi.fteerx~ da~r of th~c fifth mctxxttt meter the euct ~f btu- ann~~a]. acc4~ut per~.os~. Yens are nct requ~.re~ tp file F~ez`al ir~co~e tax r~eturna ~mless you ai^~a sub~cc to tlae tai art ~sz~Iatad ~teinees ime ua~fi Scctiom X11 of tha code. If you a~ ;~ub,~ect to thi~a tart. 3rou must file au iacvme tax rctu~ on F-~9~-T_ Tf queativx~ +e~t~iaee with respect t~ y~~ stattxa far FederaA ixao~ tna p~trlRvvee. Y+~. mad tltS~ pia lcttaiC ~~ er-%deate ~f per e~oemplG~oa. Tt~fa is ars. advieor~r Ist1~cr. ~inz~e,Iy yot~',s. mil - Ike [~#.etri~t ~ireclrar 'Q`~' Packet Page Number 192 of 289 City of Maplewood Application for Charftable Gambling Tax Funds Information: Name of Organization requesting funds: ~ ~ ~ -~ Phone Number of Contact Person: ~G~,. ,~ Updated 06.25.07 ~Y !/` Address: ~ ~~ ~ ~ yf'~~--~ S j ~~ ~~~'~G(J ~ ~~~~ ~~ ~(J` S ~~ cl~ Q E-mail Address: ~ c~ 1 ~ ~ ~ n < ~~, Check Type of Organization Making Request: ^ City ^ County ^ School District # ~ Yom( ~~ ~ Q ~/ ~ Non-profit ~ ~ ~ S ~ z-1 ~~ ,y h l ~ ~ ~''~ ~~ roof of IAS Sfllc3 s#atus is required) d Other (specify) T .. ~ .~ ~..~. Law. fui Purpose Request The above named organization requests Lawful Charitable Gambling Tax Funds for the following purpose: Explain expenditure -attach additional eets if n ~~ ! ~Ui~ ~~~~y~S ,_ Amount Requested $ ~ ~d C~ dry ` r/ ~7cf ~t~ v~ c/'v~~.s a~ a ~ ~ Gr r ~ ~- T mac. S v ~-v ~ v yr c-,1, ~ Y~ ~. r s .~ar ~i y ~?~ a- w~a. ~ f '7--,, Jusirfrcatian -Outline how the proposed project or use of the Charitable Gambling Tax Fund meets guidelines established by City Council. -~~ ~ ~ ~ ~ ~ ~` 1~ ~ ~-f'ra~ ~.~ 1- U rr ~ c~~` J ~ ~j `4 C ct ,P ~ ~C. Q ~~ Cl c3 CY ~ `? Y ~~~ ~'C C{ Y ~ lay completing and signing this form, the organization confirms that the requested Charitable Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for funds to be awarded in the next fiscal year and the applicant understands requests for future funding will require a new separate application. xre Trtle ~ Date Print Name: ~o ~ ~_~. ~ ~ t ~U ~ 1 ! (d U y~ / .c Packet Page Number 193 of 289 FROM FRX N0. _' Sep. 11 2008 01:43PM P2 Irtte-na~ RedAlii,llb Service district Director sin: 3~t1~ 13, X979 . r ~ ' ~FM 4Zt3t}04145 E:SN 4~gg~~7~~3~~ ~ ~~ RArrMS Y C LINTY AGft1~ULTt~RA~, ~~~~E~~ ~ .~I~~~T~E~T~pAUIpiA~Fi 5S jA9 Dear Applicant: Department of the Treasury ~PbYN [desYtifiratbn ~iumbar; s'r - o ~ s~~3 ~ y~ Acsep~tlrs~ -sriod ~nd[na; Form BQii Rpulr•d: ~ Yes ~j No BAP:~D~79w698 ikon to cDontact: ~1thCt 'fstiphane ?lumbar. Based .an information sup~~~.ied, e.nd assuming your operations will be as stated iii ypu:r ap~rliaatiaii Poi- recagnitioti of exemptt.on, we have determined yott are exesppt from Federal. income tax under section 50?(c}(3} of the Interne]. Revenue CoBe. ~. 4~1e have farther detern~iyed that you ar6 nqt a private foundation within the meani,ng~ of section ~09(a) of the Corte, betsause you are an organization described in section YP your souraeB of support, or your purpose&, character, or'tuathod oi' operation oh8.ssge. please let us know so tva cari corssldor the ePloct oP the change an your exempt status anr3 Youndatian ffitatus. Also, you ghoul.d inforia ua of all .changes in your Hama or address. Ce[ierally, you are :-io~t liable f'or social security (FICA} tt3,Kes ua].ass you file •a waiver of examptiort Cek~tlficate as provided iii the Federal IriauranCe Contributions Aot. if you have pa#.d FICA taxes witRout riling the waiver. you ShOV.Id.~aontaat us. You are slot liable for ttla tax imposed under tine Federal Unemployment TasK Act (F{iTA} . Sigoe yoU are not a private foundation, you are hot Subject to the excise taacvs under GhaptQr ~2 of the Cade. iiovtever, you are not autarnatxoe~lly exempt from other Federal excise Maces, It you have any questions about excise, en-ployment, or other ~'edex•al taxes, please let us.knaw. Donors may deduct contrihutians to yAu as provided in section 17fl oi' the Cads Bequests; legacies, devisee, transfers, ar giP-te to you or for your use are deductible for ~'E+dargl estate and gift tax purposes iP they me9t tT:e applicable provisions of geatione 8055, 21A6, and 2522 0!' thc~ Code. The box checked i.n th~+ heading of t~i1~ latter shouts whether you must t'i~.e Farm 990, Return at' drganixatxan Exempt from income ta~z. If Yoe ie checked, you are required to file Form 990 only Lf your gross receipts each year era T1ors~ally more than s].Q,0C10. I£ a rc3turn is requir®d, .it must be filed by the 15th day of Qt the .Cift?z month after the end of your annual accounting period. The law iu~poses a penalty oS' '#10 a day, up tp a maxiaAU~n of $5, COQ, vrhen a return ig £i3ed Ia.te, unless thare~is r~asanabla aauae £or the delay. X16 N: ltflbert fit., St, Peul, i11in[t. ~5xOl. [ua,~f Ss~ t~9~at La!#er 9.47(t3Q) (~-7; Packet Page Number • 194 of 289 Clpdaied 06.25.07 City of Maplewood Application foi• Charitable Gambling Tax Funds >Cnformation: Name of Organization requesting funds: 1~1ap1 ewood Police Reserves Phone Number of Contact Person: (651) 2~+9-2605 (Lt, l~li !ce Shortreed Address: 1830 County Road B East, lYlaplewood, lwl[~, 55109 E-mail Address: ~ylichael.Shortreed@ci,maplewood.mn. us Check Type of Organization Making Request: d4 City ^ County ^ School District # ^ Non-profit (Proof of IRS SOIc3 status is required) ^ Other (specify) Lawful Purpose Request . The above named organization requests Lawful Charitable Gambling Tax Funds for the following Amount Requested $ 5, 000 purpose: Explain expenditure -attach additional sheets if necessary. See attachment Justifrcation -Outline how the proposed project or use of the Charitable Gambling Tax Fund meets guidelines established by City Council. See attachment By completing and signing this form, the organization confirms that the requested Charitable Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for funds to be awarded in the next fiscal year and the applicant understands requests far future fu ing will require a new separate application. Chief of Police 9-11-08 S~na~Ure Title Print Name: David J. Thomalla Date Packet Page Number 195 of 289 Request to Spend Charitable Gambling Funds Maplewood Police Reserves Lawful Pur ose Re uest Funds received will be used to purchase new Reserve uniform items and equipment. There is always a need for uniforms and equipment for the Police Reserves. New Reserves usually receive previously used uniforms and equipment. There is also a need for more cold weather clothing (jackets, hats, gloves) for the Reserves to wear while on patrol, directing traffic and standing by at accident/crime scenes during the winter months. With the expansion of the Reserve Bike Patrol unit, we would also like to purchase additional Bike Patrol uniforms and bike helmets so that more Reserves can assist the Police Department by patrolling the City's bike/walking trails, parks and shopping center parking lots during the spring, summer and fall months. Some small donations to purchase these items are received throughout the year, but it's not enough to fund the needs of these volunteers. Civic groups in the City who previously donated to the program discontinued their donations with the implementation of charitable gambling. Because the Reserves have a great deal of public contact, we would like to provide them with the necessary uniforms and equipment so that they present a neat, professional appearance while conducting duties on behalf of the City of Maplewood. Jusfificafion The Maplewood Police Reserves are adults who volunteer their time and talent to the Maplewood Police Department. In 2007, the group worked just over 7,000 hours assisting with activities that would otherwise need to be performed by sworn police personnel. In addition to regular patrol shifts, the Reserves also assist with the following: - Transporting persons to the jail, hospital, detox, etc. - Unlocking vehicles, - Securing crime scenes. Answering animal complaints outside of the hours patrolled by Animal Control, - Waiting for tow trucks at accidentlcrime scenes. - Traffic and crowd control at large events held in the City (such as graduations at Aldrich Arena, parades, Ramsey County Fair, July 4th celebration, MS Bike Ride, Lightning Run motorcycle event}, - Assisting with community events (such as National Night Out, D.A.R.E. graduations, Landfall Splash and Spring Fling). - Conducting Safe & Sober seatbelt surveys. - Distributing fliers to residents and businesses regarding various information (parking restrictions, theftslburglaries in the area, community meetings, hazardous situations, etc.). - Bike Patrol. It must be. stressed that many of the activities performed by the Reserves free up sworn officers so that they may remain on patrol in the City performing their regular duties. Packet Page Number 196 of 289 Updated o5.25.07 City of Maplewood Application far Charitable Gambling Tax Funds Information: Name of Organization requesting funds: Maplewood Police Ex loners Phone Number of Contact Person: (651) 249-2502 Address: 1830 County Road B East, t+laplewood, 1~1N, 55109 E-mail Address, Davi d, Thomal laCci , maplewood, mn, us Check Type of Organization Making Request: ~ City ^ County n School District # ^ Non-proft (Proof ofIRS SOle3 status is required} ^ Other (specify] La~vful Purpose Request The above named organization requests Lawful Amount Requested $ 8, ODO Charitable Gambling Tax Funds for the following purpose: Explain expenditure -- attach additional sheets if necessary. The funds will be utilized to subsidize dollars bud eted to send the Maplewood Police Explorers to the annual state conference, a competition in Duluth and national conferences. They ari71 also be used to help purchase uniforms and equipment needed. As part of their activities at the conferences, the Explorers participate in competitions with Police Explorer c~roup~ponsored by other law enforcement agencies. The funds would be used to help send the Explorers to these cotttpetitions. These cor~tpetitions also offer the Police Explorers an opportunity to obtain scholarships for college. Jrrstiftcatiorz -Outline how the proposed pro,~ect or use of the Charitable Gambling Tax Fund meets guidelines established by City Council. The Isla 1 ea~rood Pal i ee Ex 1 orers area roup of high-school-aged students who belong to the Explorer Post sponsored by the ~laplewood Pollee Department. In belonging to this Post, the Police Explorers actively participate and learn about la~~~ enforcement as a career. The Advisors are [rlaplevrood Police Officers who have taken an interest in teaching these students about law enforcement. CONTINUED ON ATTACHED SHEET By completing and signing this form, the organization confr~ns that the requested Charitable Gambling Tax Funds v~Till be spent for a lawful purpose. This request is a one time request for funds to be awarded in the next fiscal year and the applicant understands requests for future funding 're a new separate application. Chief of Pol-ice 9-1 Title Date Print Name: David ~l. Thoma 11 a Packet Page Number 197 of 289 City of Maplewood Application for Charitable Gambling Tax F[~nds Name of Organization Requesting Funds: Maplewood Police Explorers Jusfification {Continued): in addition, these Police Explorers volunteer their time and assist in several City-s~onsored activities (such as National Night Out, the Ramsey County Fair and July 4 h activities). Packet Page Number 198 of 289 City of Maplewood Application far Charitable Gambling Tam Funds Informations Name of Organization requesting funds: Maplewood Area Wistorical Society. __ w . Phone Number of Contact Person: B51 7 6 7183 Address: 2170 East Coup Road D Ma lewood MN 55109 Mail to P. b. B ox 9372 E-mail Address;_ cwazi~,~ur~o.com_, ~ _ ,_,., ~. ., Check Type of Drganization Making Request: ^ C1ty ^ COUIIty ^ Sch00~ ~7istrtct # ~ Non-profit Historical Societ~r __ -- -___ _--_ -- (Proof of lxs 5g1c3 craws is re4~~ ^ Other (specify) Lawful Purpose Request The above named organization requests Lawful Amount Requested $__15~,S1~00, Charitable Gambling Tax Funds for the following Purpose: explain expenditure -attach additional sheets if necessary. The Society,txsed same of its own funds alone with previous Charitable Gambli~ fiords tq construct the We come Center buildma with restrooms-for. visitors to~the.Farm--.The Sociefiy needs_ty install kitchen equipment .and storage space in~rtion of the building to meet sanitation needs _when preparing and serving_ft~ad far outdoor events and fiord raises,, A better: mere solid. path is needed from the narking lot to the house {which also goes past the Welcome Center. Under~d electrical outlets a,-,~e needed in three locations rt outside activities and even The estimated costs are as follows: Qutdo r Work 3 640 00 ... Welcome Center 9,41.00 ~ ,~ Path 2 800.00 Jrrsti~ation -- Outline how the proposed project or use of the Charitable Gambling Tax Fund meets guidelines established by City Council. l . ' e the farm site is ubli o n an one i serves the residents of the Ci of lewood . 2. `s fimdin re uest is for mat 'als su lies and labor Labor cas for ~ '_...~.,......_ contractors is unavoidable use of Ci or State co a uirements. ty f Ma 3. The Maplewood. Area Historical Society has a 99-y_ear lease, ~ info Cimativn -p~ewood to operate the Bruentru Hen a Farm on Ci caned s o vx -- dint relive 0 on le ood histo By completing and signing this form, the organization confirms that the requested Charitable Gambling Tax Funds will be spent for a lawfiil purpose. This request is a one time request far fiords to be awarded in the next fiscal yeaz and the applicant understands requests for future funding will require a new Charlotte P. Wasiluk Print Name: UpdatedU6.2S.07 Packet Page Number 199 of 289 ~~~~~-~~ rxue ease INTERNAL REVENETE SERVICE P. O. BOX 2508 CINCINNATI, OH 452D1 Date : ~rt l ~ J ~lJ~~ MAPLEWOOA AREA HISTORICAL SOCIETY 23.70 E COUNTY RD D ' P~PLEWOOD, MN 55109--1003 Dear Applicant: DEPAIRTNIENT OF THE TREAST3RY Employer Identification Number: 41-1893832, DLN: 17053082773002 - Contact-Person:- LARRY W BOTiiE ID$# 31462 Contact Telephone Number: (877} 829-5500 Our Letter Aated: February 3.999 Addendum Agglies: no -- --- - This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501 (a) of the Internal Revenue Coda as an organization described in section.5D1(c}{3) is still in effect_ Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 5v9(a) of the Code because you are an organization of the type described in section 509 (a) {1} and 17Q (b) (1) (A) (vi) . Grantors and contributors may rely on this determination unless the Internal Revehue Service publishes, notice to the contrary. However, if you - lase your section 509{a}(3] status, a grantor ar contributor may not rely on this determination if he or she was in part,~respansible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that, resulted in your loss of such status, or if he or she acquired )cnowledge that the Internal Revenue Service had given native that you would no longer be classified as a section 5D9{a)(1) organization. You ax`e required to make your annual information return, Farm 99v ar Form 990-~Z, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and. your. exemption letter, Copies of these documents are also required to be provided to any individual upon-written or in- person request without charge other than reasonable fees far copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. .Additional information is available in Publication 557, Tax-Exempt Status for Your Organization, or you may call our to1.l free number shown above_ If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. better 1050 {DO/CG} Packet Page Number 200 of 289 -a- MAPLE'WOOD AREA HISTORICAL SOCIE'I`X Because this Letter could help resolve any questions-about your private faundatian status, please keep it ixz your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, ~ ..~ Steven T. Miller Director, Exempt Organizations Letter 1050 (DO/CGa Packet Page Number 201 of 289 Sep. 12. 2008 4:19PM City of Maplewood ~ppYieation tror Charitable Gambling Tag Funds Na, 1130 P. 2 ~rpaa~ce o~.as.o~ Information: Name of Organization requesting funds: c2.` ~~ ~ Q~ ~Q~ ~~ DQa~.e~ ~~ Phone Nr,mber of Contact Person: ~ ~ t ~` Address: ~~ QZ P~( Lev U~ __~~_1~`r''~-~~" E-ma11 ,t~ddre55: S~'- ~~ (~cx~ Q ~ tel.' f~ C~ : ~~ ' Cl~eck'~pe of Organization Nfukiag Request: ^ City ^ County ^ School D[strict # ~Na~nwprof t - {Proof of lltS 501c3 ytaa.us is required) ^ Other {specify) Las~-, ful Purpose Request The above named organizat"ron requests laawful Amount Requested $.__ _ , _, Q C70 Charitable Gambling Tax Funds for the following purpose: Explain expenditure -~ attach additional sheets if necessary. TustlffcafYon - O~ttHne haw the proposed pxoject or use ol'the Charitable Gambli Tax Fund meets guidelines established by City Council. '~ ~. ~\ By completing and signing this form, the organization confirms that the requested Charitable Gambling Tax Funds will be spent for a lawful purpose. This request is a vne time request for funds to be awarded in the next fiscal year and ttac applicant understands requests for future funding will requite a new separate application. t~~~. `'/ gnature Print Name: Title 'r 9 Sep, 12. 2008 4.20 PM Na, 1130 P. 4 Addendum to ttie An~ticatto~, for f ~~rrxtablQ ~amhtin_g Trrx Funds ,Lawful' Purpose Request: Walker at 1-lazel Ridge Senior Community is requesting Charitable Gambling Tax Funds to enhance our outdoor seating for residents of our community. Walker at Hazel Ridge is a 75 unit "Housing with Services Establishment", providing not only gracious apartment-style living for Maplewood seniors? but also support services to enable tlaer~n to continue to live as indeper~d:ently as possible. Our support services includerestaurant-style dining, scheduled complimentary transportation, assistar3ce with doting housekeeping and laundry, and also Home Health Services delivered right to the apartme;at. Many seniors choose to live at Haze! Ridge because ofthe availability of services when and if they neod them. Our setting, nestled an the banks ofMarkharn fond and Hazelwood Park., also make us an attractive place to call "home"_ Far some of our residents who enjoy the beauty of this Maplewood park, they are able to talcs full advantage of the walking paths that bring them down to the shores of the pond where they can get a more clear view of the ducks, geese, and ether assorted wildlife. For others, however, getting outside is a real problem. dine to impaired mobility caused by arthritis, degenerative joints, pain, and vision loss. For those residents, they choose to venture just outside our front doors or out on our community deck overlooking the pond. Over the past 22 yeaxs since Haze] Ridge was lixst bui]~ our residents have become more frail and we find that those residents requesting our health services continues to increase. Because of this, we have found that our outdoor seating has not lrept up with the increased needs of our seniors wanting to sit outside. Nat only do we not have the amount of seating we need, but the furniture and benches we have become worn, broken, and difficult to use. As our society in general ages, we have seen the explosion of mare "user friendly" furniture for seniors that make it more comfortable to sit outside and easier to get in and out of. Our goal at Haze] Ridge is to provide both a safe and comfortable place for our seniors and their family zneznbers to sit and enjoy the riches our comrr~unity. Justa~cation: The residents and staff at Walker at Hazel Ridge believe that this project clearly meets the guidelines established by the City Council, Our seniors not only are residents of -the City of Maplewood, but also continue to be productive members of our coinrriunity by volunteering their time at local churches, teaching Sunday School, cleaning up Hazelwood Park on Earth Day (20Q8 was our 4'" year of doing this with over 40 volunteers from North High School and local businessest!), collecting Toad for Second Harvest Food Shelf, and hotting many educational classes and speakers for local seniors free of charge. Our Arthritis Exercise Class (sanctioned by the Arthritis Foundation) and Vision Loss Support Gt'oup (led by staff from Vision foss Resources of St. Paul) are always open to the public and available as a continued support to family members and friends. New just this year, we at Hazel Ridge have embarked on a new adventure with the Wit. We are one of the first of a growing numbers of senior communities that are using the Wii to enhance hand~ye ooordizaation and make "exercise" fun! (View the VVii in action by logging onto ottr website at www.walker~neth~~di5t.c~r~. The Wii/projcction and viewing system was made possible by a $4,40 donation from the National Donor Society Students from North High School this past fall.) With the continued increase in cast of doing business and providing a high level of care with professional sta1~,l~Valker at Hazel Ridge relies oz~ donations and gifts from our friends and family mennbers. Any funds received from the City of Maplewood towards our outdoor seating would be Packet Page Number 203 of 289 Sep. 12. 2008 4; 20PM No, 1138 P, ~ greatly appreciated, Our residents have also been personalty involved in this fwid-raising effort and recently put together a cookbook with the pxuceeds going towards the purchase of autdaor seating. Uther Alta~hments: Attached you will find examples of possible nutdeor seating that we are looking to purchase as well as cost fox such fi~miture. We lC.now that there are many vendors out there that provide such fi~rniture and we have by na meads exhausted the search. These attachments are only to serve as an example to support our inquest fox funds. Our ultimate goal is to be able to purchase furniture that will last every long time, is durable to the changes in weather, and is easy to u.se for our residents. Packet Page Number 204 of 289 r-' ~.~ A~ a ~ • y CJQ i--i r•e • ~ r-r .7"L3 O•' ~' o ~I ro ~ ~'. p-. ~ ro- ~- n ~ ~ ~ ~" O ro~ yV O ~ ~ O co II w 'ry~ye- p ~ ~ `~' '~'~ ~', O w ~ ~ ~ ~ ~ ~ ~ W 6 ~ ~ ~ ,~' C, ~ z pW~ ~ ~ ~ ro ~ ro ~yy~ ^ rn 't7 yry~. L .. \ .~._ (p' rh ~. ri ro rt F~ ro ~R}j 1 _, N O ~` t~ ~. o ~ .~.,., ~, J~ A~ V 0 ~ ~• v ~. ~- Q' '~ pC',i ~ W ~ 0'Q n y ~'`~ ~ '~' Q- '~' ~' O ~ c~ ~ °~ ll1 ~Q W ~, fD ~. ..~ ~ W ~ ro ~ G ~ rr• ~ n ~ y 'O ~ r+ ~: d~ ~ I--~ r° ~ o ~ ~. w ~ y ~ ~ p f~.. P- C, ro tc to ~ ~ ? ~ w '~- H. A~~ O x ~~ N 13 A-. ro rv ro W c`r~l• ~. ~ ~ o ~ A ~ rn 'Q oron ~ ~ ~ ~s- P ", '~ ~ o ro ~, ~-. =r: ~ r~ ~,* ~ T a `' ~ ~, - F~ `~' y _ ~® 1 ~ ~ ~ ~~ ~ ~ ~.^ Packet .Page Number ,' 205 of 289 ~ G ~. ~ o ~• ~ ~ .rt ~ ~, ~ ~ ti II ~ ~ ~ ' fD ~ '~ `~ ~o O p ~~'~ ~ p- ~ ~ t0 ~ , ° ~. o ~ ~ ~ ~ n ~n ~ ~ p.. ~ ~ ~. ~ p ~ ~ ~ ~ ~~ r ~ ~ - w ~ ~ ~ R ` w `° < ~ `~ '~ ~ w ~' 'nor ~ ~ ' ti ~ ?C O U'q F '~T' ~ P- p ~ O ~ v ~ • :1e~ rt rt ~ ~ w ~ ~ t~ ~- ----- ~-- k'1 W r~-r O ~ ~d4 w"~" ~ y ''S y ¢ O ~ '.'s ~ ~ ~`` ~ ~ 'p C ~ ] O ~ ~ ~ '~ O n . ° O ~ ti ~ ° ~ r~ ~ ~ tl"7 ~'. O ~ "'~ ~ ~ W ~ ~ ~' y ~ y ' '~ O CtQ ~ n ~ '' `°V ~ ~- , p N rr ~ ~ ~ p `~ ~ `~ ~ C Ci7 ~ ~ ~ ~ ~rn ~ ~ } w `~ w ~' w ° ~ ~ ~ rn o °~ °o '~ ~ ~ ~. ~' a c ~ ~ ' ~ rr' O O p. a ~ p, ~ UQ rt ~' n f.h'1 ~ ~ ~ tf-F.. y~y w m ',~w~ L ~ ~ C = Z Z N 2 ~ ~ Q r ~~ v 1 HAZELWOOD D ~~ rn `WHITE BEAR-~ D ~' ~ ~ O ~ 'm ~ ~ O •.~'~ ~..... A n "`•~ ~ _ - p~ p ~ ~ n lJt v, ~. O ~ r"-'~ p ,y~ ~ fo '~' O `fir'" M gip. ~ ~ .~ ~ ~p`~ v'~"~ U9 c~'t N ~4 ~ "~' ~- (gyp ~ ~ ~', ° ~- 0 0- O I rn ~ 0 ~' ~ ~ ~ ~ n rn ~ ~ ti ~ rn ~, fD ~ ~ `~ ~ 'C ~ F~ rte! ° ~ O ~ ° ~+ ~ w 'v7 O p ~, o O ~ ~ ~~ ^ ~ ~ r"9 O ~ Uq `CS N ~ n C ~ y '..~ n W G m .~~- Ate-' p- n ~ _ C~ ~wi n °' O "' ~ ~ ~ ~ ~~ ~ ~ o ~ ~ ~ ~ ~ ~ fy, ~, ~ 'p O ~ ~ p ~ y (7 UQ W ~ O ~• ~ n~ y, ~ .~ C1Q rt A' W ~. ~ C ~. n' ~'''G n' O ~ ~~ - O ~ y P~ W ~'' ~° ~ ~' ro [~ R ~ ~ ~ . ~ ~ ~ rn ~ _ p, O ~ ~'Q ~ f9 ~ rn ~D 'h . ~ fin' ~- ~ . c o 'p ~' . `C A.: crq ~ O ~"' p ~ N ~ n .t o "L7 e~ ~i, _ O O ~ ~• ~\i ~ ~ ~' ~ ~ ~ ~ ro ~ ~ ' n. ~ ' 0 ~ ~ ~ . O "~ P `Y , ~ N. ~ ~ ~~ - ~ ~` a' ~~ ~ ~ H o ~~rr O C ~° vi ry ~ ~' ~ ~ ~ ~ ~ rn F , , ~• w ~ ~ ~ ~- ]' ?; ~ ro A- Packet Page Number 206 of 289` m ~ o I--~ ~~1j~ V O ~ ~~ t o ~ ~ A O Furniture & Things ~ Poly Lumber Garden Bench Featured Pr€~duc#,s Current ~1ds Page 1 of 1 Clearanrcc Sale ~so~us ~ cor~-r~~.rrus ~ cusrar~er~s~r~xzc~ 3 r.o~efias ~ cou~cN ~ srar;~pr~a-rus P~-oduCt Details- Our online selection is regularly updated from the thausar. in our stores. Bedroam Furniture Accents Kitchenli7ining Room LivingiFamily Room Office Outdoor Furnishings Featured Products L'€st of Manufacturers Poly Lumber Garden Bent This Poiy Lumber Garden Bench length. Made from maintenance fr Lumber, never will rot or decay, rE insects, won't ever change color. popular colors: white, weatherwoc green and cedar. Price: Request Price More Infomation: View PDP Manufacturer: PT Home Bran ~~ ~ ~ ~ :~~ ?046 Furniture and Things. 11,.11 rights resex•~~ed. Featured Procit~~;ts ~ Current ids ~ C:lear~rnce Sale ~ Cixrrent Coupon ~ Beds / Mattresses ~ Llpholstezy ~ :13edroc>n~ Furnih~re r`1,CC(:I7.t~ ~ Kitc;he:rx /:I]in:€n.g :It.oam ~ l.,:iving ! Family Rc~ona Otf.cc~ ~ Out~e~or I~l7out Us ~ Coaxtact i.Js ~ Customer Service ~ Locat:ions ~ Store Photos (TV Carnn-rer~cials ~ Hame - Pl< Packet Page Number http://www.plantsandthingsusa.com/product details/5421.html 2o~~t~?~0$ Furniture & Things ~ 44 x 64 "Sunflower Poly Lumber Table Bedroom Furniture Accents KitchenlDining Room Li~inglFamily Room Office Outdoor Furnishings Featured Products List of Manufacturers Page 1 of 1 Featured Prflducts Current Ads Clc~a~~an+ce Sale ~~~ur us ~ wc~-r~~: r us ~ er~sror~~r~ se= i~~zc~ ~ ~:oesa~err s ~ cr unow ~ sTU~E wry oro Product Details- fur amine selection is regularly updated from the thousar. in our stores. as°~ x ~ ~ s~+mi~~~er ~r~ilr~ .,,,: ;, 44~x G4 " Sunflower PoF z~, ``" ~ ~'~' :Table Resists sun, rain, calk water. E_ t ~~ ; ~~ {`~ (wilt nok fade). Available in 5 c~ 2~~ ~ - ~ - ~- ~ - `~ White, Weatherwood, Green '.t outdoor all year. .• y , ~., . . '~ ~ ~ ~i~~ '`~~ ~ ~ ' ~ Price; Request Price f s x ~ ,; i ' ~ Dimensions: 4~i W x 64 L x L +~ tfk++ , ~. ,,~,,~~~~', ~ Manufacturer: PT Mome Brar E { `~ ~'~'~~r ~f ~R ,~ ~ y ~~ C~7 200G Furniture and Things. All rights reserved. l~eatr~red Procucts ~ Current Fads C"leE~rance Sale ~ C~.«rrent Coi~pol~ ~ Beds 1 Mattresses ~ L~pholstez°y ~ k3~;dre~on~ ~ Fuul~itr.~re Accents ~ :Kitcl~cn r' l~?in:ir~g l~.aozn ~ IJi~~i~tg / I~au~i.:ls~ I~r~c>n~ (C)ff.c;e ~ ()ut~J.cx~r .About U5 ~ C'aa~tact Us Lu.stamer Service ~ Loc~afiions f Store Pl~otc~s ~ TV C'ornn~erc~ial5 Horne - Ply ~, ~ ~7~ , ~ ~ ~~ J~ ~~ ~ ~-~~~~ Packet Page Number http://www.plantsandthingsusa.comlproduct details/9264.html 2~j~~/~.~pg Furniture & Things ~ KRC Victorian Bench Page 1 of 1 Featured Products Cu~rrer~t ids Glea~•ancc Sale Bedroom Furniture Accents KitchenlDining Room Li~inglFamily Raom Office Outdoor Furnishings Featured Products List of Manu#acturers ,'i8~1JT1.~5 ~ ~C~[~T~~1"~15 ~ ~U~'~C!f~tER.~Ef~JF~E ~ L;3'4TI~iV~ ~ cDUPC3~+1 i BTLREP~€~tlTO~ Product Details- Our online selection is regularly updated from the thousar. in our stores. KRC Victorian Bern ~;'~~` ~~~' L Cast aluminum bench wi .~ r +~ ~~ ' ~ . ,rr~- , Price: Request Dimensions: 48" or 60 Manufacturer: PT HomE ~~~ ?OU6 Furl~iture ~~nd Thi~lgs. ~.Il rights rese~•~ed. l~eat:ured P~•oducts ~ Current ids Clearance dale ~ Cturent Coupon ~ Beds / Mattresses ~ Upholste~.~~ ~ I3ed~~oon~ ~ Fu~~nit~.ue ~cccnts ~ K:itche:~~i )fining I~.oon~. E L:ivi~~g 1 I~~~~t~ily I~~3onz ~ {~l'fi.ce ~ Outdoor mahout Us ~ Co~~tact Us ~ CL~.stonier Ser~ricc ~ Locations ~ More Phottss ~ TV C`~~-xza~~ercials ~ I~o~~ne - PIS P c~ mad-e.C~, ~ ~f 3°I - ~"D U Packet Page Number http://www.plantsandthingsusa.com/product_details/8151.html ~ 2~/4~/~~08 Furnih.tre & Things ~ Poly Lumber Garden Bench Glider Page 1 of 1 ~a Featured Products Curre~~t Ads Glea~•kince Sale ,hB~:i~J"I" U5 ~ ~~MTi4~"1" LIFo- ~ cUST~f~1ER SEr~ITE ~ L~3kTIC3ht~ ~ CC~uF'Clt~k € STORE PHOTOS Product Details- Our online selection is regularly updated from the thousar. in our stores. ~lil9l~3~1~ Poly Lumher Garden Bent Bedroom Furniture Accents KitchenfDining Room . LivinglFamily Room Office Outdoor Furnishings Featured Products List of Manufae#urers This Poly Lumber garden bench c from maintenance free Poly Lumk rot or decay, won't ever change c~ insects. Amish made in the tJ.S.A colors: white, cherry wood, cedar, weatherwood. ~ ' ~ ~ a~3 :~~ Price: Request Price ~;~'~ ~„ # ` "~ ;` s t '~ ,-~ Manufacturer: PT Home Brands ' [ ~,i .~ ~~ t ~ ~ i ,~ ,~ t ~'` 4 F r s y; ~ ti >, y ~ ~ a ~~ ~ 'i ~ Q f~ i :~') 2006 l~ urt~ture and Things.1~11 rights reserved. -------- - ......~_.m~_ Featttt•ed Fradrtci:s ~ Current Ads ~ C1eE~.rance ~~ale ~ Current Coupon ~ Beds 1 Mattresses ~ Lfpholstety ~ T3e~dt~oc>n-t ~ Ftart~ihtre .~cccnts ~ Kitche:t~ 1 l)in:ing T~c>otn ~ l.livitlg f l~am.ily :Room t)ttice ~ Outdt~or ftbout Us ~ Cotxtact LTs ~ Ciiston~er ~ervi.ce ~ Locat:ions ~ Sti'jrc. 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Tf y,~u [save ari}' 4~ue:.~ita'italis4 p#'lri.1r70 C+;~r•~dCt t;f]e ~t?r5,:1r] 1~1[1L,c+? 11<i(]rfti <111([ fr:f?5viu:Iu~ rl;[n-~~r .€'r« ~[Lr+-vfl dbr~vra.. . .' Let-tt_r 1~'7~ t['i~i~GCpacket Page Number 211 of 289 Chuck Ahl Acting City Manager City of Maplewood 1830 County Road B East Maplewood, MN 55109 Dear Chuck, 1201 West River Parkway Miruieapolis, Minnesota 55454 Tel: 612-871-7676 >?ax: 61 z-872-32oa redcrosstc.org On behalf of the American Red Cross Twin Cities Area Chapter, thank you for your past support. Your contribution last Augustin the amount of $1,800 is greatly appreciated! I am writing to ask you to consider a $x,500 donation to help fund our critical lifesaving programs and services. Your support at this time would help ensure that we can maintain exceptionally high quality assistance to approximately 200,000 citizens of our community who rely upon us in a crisis. By teaching our community how to be healthy and safe and providing them the skills to prevent, prepare for, and respond to emergencies, we are saving lives. You see what we do every day. Right here in our neighborhoods, the Twin Cities Red Cross provides relief and assistance around the clock to the victims, their families, and the response teams of disasters and emergencies. In the last year, we responded to 308 local disasters, including several multi-unit apartment fiires, the recent tornado disaster in Hugo, and the I-35W Bridge collapse which stunned the Twin Cities last August. We helped 647 families with emergency food, shelter, and supplies. The following Twin Cities Red Cross programs and services reach out in Maplewood: Disaster Services, Multicultural Community Outreach, Safety Mobile, Transportation, and Emergency Social Services and Crisis Counseling. The mission of the Twin Cities Area Chapter is to provide relief to victims of disasters and help people prevent, prepare for, and respond to emergencies. Serving the 2.5 million residents of Anoka, Chicago, Dakota, Hennepin, Isanti, Ramsey, Scott, and western Washington counties, we represent the 8"' largest chapter in the country. When a fire erupts or a tornado touches down -when any natural or man-made disaster strikes the community --the Red Cross is among the first on the scene, bringing comfort and immediate relief to those affected by the disaster. Our services include emergency housing (including mass shelters),=food, clothing, emergency medical supplies, essential household furnishings and supplies, professional mental health counseling, and other recovery support such as information about and referral to a full spectrum of additional community and governmental support. Our reach extends beyond the Twin Cities in times of extreme need. We send our emergency response vehicles and our disaster volunteers to other parts of the country when there are large-scale disasters. For example, our Chapter volunteers have been deployed to Iowa and Indiana to help with recent flooding, destruction from tornados, and severe storms. Our chapter is ready to respond to a wide range of disasters, but we also offer classes to help the community prepare for emergencies. Courses and community presentations geared towards the prevention and preparedness side of our mission are given at local schools, workplaces, community events, and on-site at Chapter locations. These courses and presentat"roes help our communities prepare, and equip individuals with the skills to respond to emergency situations on their own. The Red Cross is recognized as a worldwide expert on health and safety matters. We continually update our programs, presentations, and classes to incorporate emerging and cutting-edge knowledge. We also strive to connect with the most vulnerable and hard=to-reach cultural communities in the Twin Cities area. We are working with these communities to broaden the base of people trained in CPR, First Aid, and basic safety precautions that prevent emergencies. As the largest unit of the Red Cross in the State of Minnesota, we have an incredible impact on the lives of people in the area we serve. With that in mind, we are focused on the following goals: increase our capability to respond to local disasters; reach out to the community in an effort to train one person in each household in basic CPR and First Aid; and increase our visibility in the Twin Cities area to help our community attain a basic level of safety preparedness. Our programming is designed to foster emergency and disaster prevention, and to help keep families and communities safe. In 2008, the American Red Cross Twin Cities Area Chapter is asking the community to Get Ready! and Get Involved! The Get Ready! message reaches out to all households in our Twin Cities area to prevent, prepare for, and respond to emergencies and disasters. These following three steps can help save countless lives and also give families and caretakers the confidence to face difficult challenges: Get aKit- Create and update a disaster kit including a first aid kit, food, water, and personal items your family would need to get through a disaster; Get aPlan - Talkwith your family, develop a plan so everyone knows what to do in an emergency -whether it's a house fire, a tornado, or a medical emergency; and Getlnvolved - Volunteer to help others prepare; take a lifesaving class; give blood and donate to your local Red Cross to help others Get Ready! Support from the local community is essential to fulfilling our mission. Assistance from the Red Cross is free to the recipient. Our response is made possible only because of the commitment of many volunteers and the generosity of thousands of individuals, companies, and foundations. Unfortunately, the Twin Cities Chapter is facing a severe decrease in our funding from the Greater Twin Cities United Way. The decrease in support from the United Way was unexpected, and brings about a new urgency for the communities we serve to help us make up the deficit. Today I ask you to continue to partner with us and our lifesaving mission by considering a $2,500 donation to support our community services. Your support at this time will enable us to be ready to respond to the needs of the community and will assist us in overcoming these funding challenges. Thank you for considering this request. I have enclosed a summary of our programs and services for your review. Please do not hesitate to contact me should you have any questions at hsmith@redcrosstc.org or 612.252.1051. Sin erely, ~~~~ ~~'~ Hilary Smith Corporate Part er Manager Packet Page Number 213 of 289 City of Maplewood Application for Charitable Gambling Tax Funds lnforrnation: Name of Organization requesting funds: American Red Cross Twin Cities Area Chapter Phone Number of Contact Person: 612-252-1051 Address: 1201 West RiWer Parkway, Minneapolis, MN 55454 E-mail Address: hsmith re_dcrosstc.org Check Type of Organization Making Request:.. ^ City ^ County ^ School District # ~ Non-profit EIN # 53-0196605 {Proof of lRS 501 c3 status is required) ^ Other {specify) . Lawful Purpose Request The above named organization requests Lawful Charitable Gambling Tax Funds for the following Amount Requested $ 2 500 purpose: Explain expenditure -attach additional sheets if necessary. Your support at this time will help_fund our critical lifesaving.programs and services and wilt ensure that we can maintain exceptionally high quality assistance to the citizens of our communit who rel u on us in a crisis. The mission of the Twin Cities Area Cha ter is to pro_yide relief to victims of disasters and helmspeople prevent, prepare for, and_respond to emergencies. gy teaching our community how to be healthy and safe and providing them the skills to prevent, prepare for, and respond to emergencies, we are saving lives. Jusfification - Outiine haw the proposed projector use of the Charitable Gambiing Tax Fund meets guidelines established by City Council. The following Twin Cities Red. Cross programs and services reach out in Maplewood: Disaster Services Multicultural communit Outreach Safet Mobile Trans ortation and Emer enc Social Services and Criss_Counseling. By completing and signing this form, the organization confirms that the requested Charitable Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for funds to be awarded in the next fiscal year and the applicant understands requests for future funding will require _a_r~ew separate application. Corporate Partner M 09/12/2008 Sigrt'ature /~ `~ Title Date Print Name: Hilary Smith Packet Page Number 214 of 289 Serving the 2.5 million residents of Anoka, Chisago, Dakota, Hennepin, Isanti, Ramsey, Scott, and western Washington counties, the Twin Cities Red Cross represents the 8th largest chapter in the country. Each year, our programs and services touch the lives of approximately 200,000 people in the metro area. ~~~~~~I~~ ~~~~®~~~ Preparation ~ Response 3081oca1 disasters, assisting 647 families, totaling 2,295 people served The Twin Cities Area Red Cross has provided relief to local victims of fires, floods, tornadoes, and other disasters since 1915. We work with people and families affected by an unexpected crisis, assisting with emergency housing, food, clothing, emergency medical supplies, essential household furnishing and supplies, professional mental health counseling, and other recovery support at a time when they are vulnerable. Emergency Medical Services {EM5) 5,680 cases Volunteer EMS teams are on call to respond to medical emergencies that occur at public events throughout the Twin Cities area. Emergency Social Services & Crisis Counseling 5,392 services provided The Red Cross provides after hours crisis counseling (5:OOpm _ 8:OOam) to assist vulnerable adults and children in the metro area. Our trained counselors help people with issues such as domestic violence, suicide, and chemical abuse. Services to Armed Forces 5,620 services provided When U.S. Armed 1=orces family members are facing emergencies or other important ovents, tho Rod Cross is the designated link for communications between them and their loved ones serving ail over the world. Both active duty and community-based military can count on the Red Cross to provide emergency communications and link them with their families back home, access to financial assistance, counseling; and assistance to veterans. International Services 779 services provided As a major part of the International Red Cross and Red Crescent Movement, the chapter supports humanitarian relief around the world. This work includes tracing relatives separated during disasters or war, educating the public about international humanitarian law, and helping to strengthen Red Cross and Red Crescent Societies by sharing expertise and resources. ~L®®®SERVICES 4 i._: ~ ~,.~' `. s `1 The Red Cross Biomedical Servicos and North Central Blood Services play a role in supporting the community's medical infrastructure. Please call 651-290-8922 to schedule a blood drive or visit one of our Chapter's blood donation locations. Y®UTFI & ~~MMUIVITY ®l1TRE~4GH PRESEiVT/~Tl®I~S Community Outreach Programs 66,47'fi individuals reached Our home safety, disaster preparedness, and disease prevention presentations are available for youth and adults, many of whom are low-income citizens. Our Multicultural Outreach program provides culturally specific presentations and training to the African American, African Immigrant, Nativo American, Hmong, and Latino communities (22,106 individuals reached in 2008 fiscal year). Safety Mobile 13,421 sfudenfs reached The Safety Mobile is a mobile classroom, visiting schools and community ovonts to give pre-K to 5th grade students, teachers, and parents an overview of Red Cross safety curriculum. Our mascot, named B. Safe Bear, travels with the Safety Mobile to the delight of the young children in the audience. Babysitter's Training 2,868 youth trained This program teaches young people, ages 11 to 15, to safely and responsibly care for themselves and other children in the absence of an adult. Participants learn important skills in four core areas: leadership and professionalism, safoty and safe play, basic care for infants and childron, and First Aid. HEALTH ~ SAFETY SERl/ICES GPR /First Aid /Automated External Defibrillation (AED) 52,811 trained People are certified in CPR, First Aid, and AED operation, areas in which Red Cross programs have set the international standard. Sessions range from short demonstrations to instructor training and complex emergency responder training. Water Safety 35,695 individuals trained The American Rod Cross has been the leader in swimming and lifeguarding since 1914. More than 90% of those trained to swim and be safe around water are children and adolescents ages 6 months to 14 years. Nurse Assistant Training 931 sfudenfs (rained This program trains and certifies students beginning a career in the medical field. Thoy learn to provide quality care for residents in nursing homes, patients in hospitals, or clients at home as Registered Nurse Assistants. Many of these students are members of minority groups or immigrant communities and this training offers them employment opportunities that would not otherwise bo available to them. SENIOR SEF~VICES Transportation Services 75,9p4 rides provided Allowing more seniors to live independently, this program provides transportation far elderly and/or disabled adults so they can keep medical and othor important appointments, pickup prescriptions and groceries, and travel to other destinations throughout the Twin Cities metro. For more information on local programs and services, visit our website at redcrosstc.org. A~rnerican Red Cross Twin Cities Area Chapter Numbers are based on response and services during the fiscal year 2008 (luly 1, 20~9~c1~e~4~e`~wr~l~d8} 216 of 289 N N 7 C cv (~ i t U O 0 N Z 2 W Y J D V ~ ~ O ~ ~ ~ 0 r\ O O O O O O O O O O O O O oo O O O O O ~ o~ a ~ ~ O ~ O ~ op ~ oo ~ ~ ~ oo CV O N 1~ ~ Q b9 b9 b9 b9 b9 b9 b9 b9 b9 b9 ~ L L L ~ N O Q ~ W L ~ cn L cn cn U ~ /Y ~ ~ 0 W N ~ O N 0 ~ ~ U LL N N = ~ ~ ~ OL ~ •~ ~ ~ ~ ~ U U ~ ~ U U Z ~ ~ ~ ~ O O _ o ~ ° ~ ~ o U ~ ° ~ ° ~ ° _ ~ ~, a c o N a~ ~ ~ o N o N o N ~ c~ ~ ~ J ~ ~ ~ ~ ( 6 ~ ~ ~ ~ ~ N •L ~ Z LL ~ ~ 2 ~ ~ ~ ~ ~ ~ ~ Q LL 0 H x c6 H ~~ ~ ~ - ~ ~ O ~ ~ (6 (6 ~ ~ N ~ ~ ~ ~ ~ (6 ~ L U p o ~ 0 0 ~ U N ~ ~ ~ ~• N O L U ~ ~ ~ ~ .o U ~ O ~ L Q 0 ~ ~ O ~ ~ ~_ ~ ~ N U > ~ N - L -_ ~_ N .~ ~ 0 (6 O > (6 ~ ~_ E!? ~ ~ O c~ ~ ~~ N ~ ~ ~ Q Q Packet Page Number 217 of 289 AGENDA NO. L-4 AGENDA REPORT To: City Manager From: Finance Director Date: September 17, 2008 Re: Resolution Approving Assignment and Assumption of a Loan Agreement from AIMCO-Silver Ridge, L.L.C. to Bigos-Silver Ridge, L.L.C. BACKGROUND AIMCO Silver Ridge, L.L.C. is the current owner of the 186 multifamily rental housing facility known as the Silver Ridge Apartments located at Stillwater Road and Stillwater Avenue. AIMCO is selling the Silver Ridge Apartments to Bigos-Silver Ridge, LLC (currently Bigos-Snowmass, LLC but in the process of changing the name). The City of Maplewood has issued conduit revenue bonds for the Silver Ridge Apartments -initially in 1985 and then refunding in 1993 and 1999. The City is being asked to approve the sale of the Silver Ridge Apartments to Bigos- Silver Ridge, LLC (or an affilitate) and consent to related documentation (the parties will also need to obtain the consent of the Trustee). The documentation will generally consist of: 1. an Assignment & Assumption Agreement (in which Bigos-Silver Ridge, LLC will assume all of AIMCO Silver Ridge, L.L.C.'s obligations with respect to Maplewood's Multifamily Housing Revenue Refunding Bonds (Silver Ridge Apartments Project), Series 1999); and 2. an anticipated Amendment to Loan Agreement and Supplemental Indenture (relating to notice provision, prepayment provision, Patriot Act, change in C:\Documents and Settings\kformaneck\Local Settings\Temporary Internet Files\OLKC28B\Silver Ridge Assignment Council Memo.doc Packet Page Number 218 of 289 September 17, 2008 guarantor, clarifying non-recourse provisions, modification of debt service reserve provisions). This sale will not affect the conduit, revenue-only nature of the Bonds and Maplewood is not being asked to issue any new obligations. They are looking to complete the sale by the end of the month. RECOMMENDATION: Staff recommends approval of the attached resolution authorizing the assignment and assumption. 2 Packet Page Number 219 of 289 Extract of Minutes of a Meeting of the City Council of the City of Maplewood, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota, was duly held at the City Hall in said City on Monday, the 22nd day of September, 2008, at 7:00 P.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING THE SALE OF AMULTI-FAMILY HOUSING PROJECT AND AUTHORIZING THE EXECUTION OF AN ASSIGNMENT AND ASSUMPTION AGREEMENT AND OTHER RELATED DOCUMENTS The motion for the adoption of the foregoing resolution was duly seconded by member ,and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 2232044x3 Packet Page Number 220 of 289 RESOLUTION APPROVING THE SALE OF AMULTI-FAMILY HOUSING PROJECT AND AUTHORIZING THE EXECUTION OF AN ASSIGNMENT AND ASSUMPTION AGREEMENT AND OTHER RELATED DOCUMENTS WHEREAS: 1. The City authorized the issuance of its Multi-family Housing Revenue Refunding Bonds (Silver Ridge Project), Series 1999, dated April 27, 1999, in the original aggregate principal amount of $4,525,000 (the "Bonds"), pursuant to a Trust Indenture, dated as of April 1, 1999 by and between the City and American National Bank and Trust of Chicago, as Trustee (the "Trust Indenture"). 2. The Bonds were issued for the purpose of providing funds to refinance a 186 unit low and moderate income multifamily residential rental housing facility known as the Silver Ridge Apartments Proj ect located in the City (the "Project"). The Proj ect is currently owned and operated by AIMCO Silver Ridge, L.L.C., a Delaware limited liability company ("AIMCO"). The proceeds of the Bonds were loaned by the City to AIMCO pursuant to a Loan Agreement dated as of April 1, 1999 (the "Loan Agreement")between the City and AIMCO. 3. AIMCO desires to sell its interest in the Project to Bigos-Silver Ridge, LLC, a Minnesota limited liability company, or an affiliate thereof (`Bigos") and to assign its rights and obligations with respect to the Loan Agreement and the Bonds to Bigos pursuant to an Assignment and Assumption Agreement (the "Assignment") by and between AIMCO and Bigos. 4. Related documentation may be required to effectuate the sale and Assignment, such as the execution of a Supplemental Indenture and a Supplemental Loan Agreement as well as other related documentation (collectively, "Related Documents"). 5. Pursuant to the Trust Indenture, the City and the Trustee are authorized to consent to the sale of the Project, the Assignment and any other Related Documents with the consent of the majority of Bondholders, which consent has been obtained by AIMCO and Bigos and will be evidenced by the execution of the Assignment by General Electric Capital Corporation or its applicable affiliate as the sole Bondholder. 6. A draft of the Assignment, a Supplemental Indenture and a Supplemental Loan Agreement have been submitted to the City Council for approval. BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the "City"), as follows: 1. The City Council hereby consents to the sale of the Project and approves the Assignment, a Supplemental Indenture and a Supplemental Loan Agreement in substantially the forms submitted, the Mayor and the City Clerk are hereby authorized and directed to execute the Assignment, the Supplemental Indenture, the Supplemental Loan Agreement and any Related Documents as may be required on behalf of the City. In the absence of the Mayor or the City 2232044x3 2 Packet Page Number 221 of 289 Clerk, any document authorized by this resolution to be executed may be executed by an acting or duly designated official. 2. The approval hereby given to the Assignment, the Supplemental Indenture, the Supplemental Loan Agreement and Related Documents includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate which are reviewed by the City's bond counsel and approved by the City officials authorized by this resolution to execute such documents. The execution of the Assignment, the Supplemental Indenture, the Supplemental Loan Agreement and any Related Documents by the appropriate officer or officers of the City shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. Adopted: September 22, 2008 Mayor Attest: City Clerk 2232044x3 3 Packet Page Number 222 of 289 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly held on the date therein indicated, insofar as such minutes relate to a resolution giving approval to the sale of the Silver Ridge Apartments Project, the execution of an Assignment and Assumption Agreement and other Related Documents, if any. WITNESS my hand this day of September, 2008. City Clerk 2232044x3 4 Packet Page Number 223 of 289 Agenda Item L5 MEMORANDUM TO: Chuck Ahl, Interim City Manager FROM: Chuck Bethel, City Attorney SUBJECT: Consider New Programs and adjustments to Personnel Policy: • Early Retirement Incentive • Voluntary Leave Without Pay Program • Reduction of Work Hours Request DATE: September 17, 2008 Purpose: To propose to the City Council policies and programs to help control long-term personnel costs. Overview: It is proposed that these programs become permanent and be offered to all employees. As such, the City of Maplewood's Personnel Policies should be amended to reflect the permanent addition of these programs, although the Early Retirement Incentive is aone-time consideration due to budgetary reasons in some programs. Currently our Personnel Policy provides in Section 1 in relevant part that: "These policies may be amended at any, ,time at the sole discretion of the City and they will supersede all previous personnel......... policies: Revisions and amendments shall become effective upon approval by the City Manager. Changes deemed significant by the City Manager will normally be brought before the City Council for concurrence as soon as practicable." Upon Council concurrence, it is the intent to modify the Personnel Policies to allow these programs. Early Retirement Incentive (attached) This would benefit the City of Maplewood by cutting annual expenditures for staffing. In order to provide incentive for voluntary staff reduction, I am proposing an Early Retirement Incentive Program. -T~e program could~ie implemented as a one-time initiative to provide incentive to employees who maybe considering retirement and, consequently save the City money by reducing salary costs. By offering this program we hope employees who are already eligible to retire do so earlier tlian they may have contemplated. This program will offerer-very short-term opportunity for eligible employees to retire with some extra money. Costs associated with this incentive program will be paid for through salary funds in the departmental budget. The cost of the program is estimated to run between $20,000 and $50,000 maximum based on the number of employees eligible. It is anticipated that these costs will be offset by a reduction in personnel costs through j ob combinations and contractions, where the City will either "break even" in 2009 and will benefit in future years. Packet Page Number 224 of 289 Agenda Item L5 Voluntary Leave Without Pay Program (attached) Another program is a Voluntary Leave Without Pay Program. The purpose of this program is to also reduce staffing costs by allowing employees to take leave without pay up to 12 weeks. We expect varied use of this program based on departmental staffing needs and the individual's ability to afford to take leave without pay. The City will benefit in offering this program by preserving staffing costs for positions that are on leave without pay. The additional cost to this program is the continued accrual of flex leave during the first 30 days of unpaid leave. Reduction of Work Hours Request (attached) Another program is an opportunity for employees to request a change to reduce their regular set scheduled hours of work. The purpose of this program is to helpreduce staffing costs by moving from the need to fund a position full time to part time status. Departments will need to review each request carefully to determine if they are able to reduce a full time position to parttime status due to staffing needs. Approvals to schedule changes may be temporary or permanent, based on Department staffing needs. Approvals to chan~~e the work schedule will not be granted if it does not reduce overall staffing costs or increase efficiencies. RECOMMENDATION It is recommended that the City Council adopt a motion concurring with the proposed policies by the HR Attorney and Acting Cit}~ Manager on an Early Retirement Incentive Program, a Voluntary Leave Without Pay Program and a Reduction of Work Hours Request Program. Packet Page Number 225 of 289 Agenda Item L5 City of Maplewood Early Retirement Incentive Program 09/16/08 Business needs require the City to continually evaluate the effectiveness of its organizational structure. The City is experiencing budget constraints and needs to reduce costs and maximize effectiveness and efficiencies. This Early Retirement Incentive program is to be implemented as a one-time program to provide incentive to employees who may be considering retirement and subsequently save the City money by reducing budgeted annual salan~ costs. Retirement Incentive A. If an employee voluntarily elects to participate in this program, and retires on or before March 31, 2009, they will receive the following: • The City will continue the contribution towards the employee elected medical insurance through the plans offered by the City; from the date of retirement through December 31, 2009, and • The City will offer an open enrollment period allowing employees who participate in this program and retire on or before March 31, 2009 to change their benefits as needed to assist them in this retirement program, and • 12 weeks (480 hours) of additional severance pay. B. If an employee voluntarily elects to ~articipa,~te in this program, and retire after March 31, 2009, but on or before August 31,'2009 they..... will receive the following: • The City will continue the contribution towards the employee elected medical insurance throu~~h the plans offered b~ the City; from the date of retirement through December ~ 1, 2009, and • 8 weeks (~20 hours) of additional severance pay. There are. many details to this voluntary plan, so if you are an employee considering this program, please read carefully. The first step is to determine whether you are eligible for the program. Eligibility requirements: 1. Must be eligible far a full or reduced pension through PERA in 2009 and 2. Are a benefit earning employee as determined by the City Manager, and 3. Are in a position which is eligible for this program. Program application: • You will have from January 2, 2009 through noon February 15, 2009 to decide whether or not to apply for this program. Early retirement incentive application packets are available in Human Resources. • Employees eligible for this incentive must retire between January 2, 2009 and August 31, 2009. Once your application package is approved, the retirement date cannot be extended or withdrawn, it must be taken on the date you selected or sooner. Packet Page Number 226 of 289 Agenda Item L5 • All Early Retirement Incentive Program applications must be submitted in writing to Human Resources no later than noon on February 1, 2009_ We will, however, appreciate learning of your decision as soon as it has been reached. Positions eligible, positions excluded: • This offer is available to City of Maplewood benefit earning employees as determined by the City Manager. Due to staffing restrictions the following positions are excluded from this program: Sworn positions including but not limited to: Police Chief, Police Lieutenant, Sergeant, Police Patrol Officer, Fire Chief, Fire Captain and Firefighter. The City reserves the right to decline any employee's request for the early retirement incentive program based on the number of requests we receive, an employee's critical skills, or business need. Other considerations: • To accept this offer, you must sign a release agreement acceptable to the City, waiving your right to pursue any legal claim against the City of Maplewood, its employees and officers. • Consideration of this offer and acceptance are strictly voluntary. • All payments made are subject to customary payroll deductions. • This incentive program is offered in addition to the normal benefits granted to a retiring employee. • Contact your union business agent or Human Resources if you have questions. Packet Page Number 227 of 289 Agenda Item L5 City of Maplewood Voluntary Leave Without Pay Program 09/16/08 Business needs require the City to continually evaluate the effectiveness of its organizational structure. The City has experienced a budget deficit and will need to reduce costs and maximize effectiveness and efficiencies. This voluntary leave program will help reduce staffing costs and provide flexibility for employee's personal needs. This program is open to all regular benefit earning full- and part-time employees of the City. This program cannot be used if worker's compensation is being utilized. The City Manager reserves the right to determine staffing needs, work schedules, etc. as stated in the Personnel Manual and labor agreements. It is proposed that this program become a permanent program offered to all employees. As such, the City of Maplewood's Personnel Policies should be amended to reflect the permanent addition of this program. Currently our Personnel Policy provides in Section 1 in relevant part that: "These policies may be amended at any time at the sole discretion of the City and they will supersede all previous personnel policies. Revisions and amendments shall become effective upon approval by the City Manager. Changes deemed significant by the City Manager will normally be brought before the City Council for concurrence as soon as practicable." Program Criteria: • Maximum Leave: 12 forty-hour work weeks or 4~0 hours based on City Manager approval. • Minimum Leave: 1 workday (8 hours~_ • Advance notice: ~8 hours notice • Approval: Request must be made on attached form to employee's supervisor, who may recommend approval or denial.- All ~~quests are then forwarded to City Manager for final deter7~~ination. All approvals are notguaranteed and are subject to review based on City and departmental needs as deemed necessary by the Department and/or the City Manager. • Employee Benefits: No loss of any benefit including health, life and/or dental for the first 30 calendar days. No loss of seniority. • If the Leave without Pay also qualifies the employee for Family and Medical Leave, the City will require that the employee use them concurrently. See Human Resources for more details. Flex leave will continue to accrue on leave without pay under this program for a maximum of thirty calendar days. After 30 days (30 consecutive calendar days or 30 intermittent days, no flex leave will accrue on leave without pay.) • This program expires 12/31/09. Packet Page Number 228 of 289 Agenda Item L5 City of Maplewood Reduction of Work Hours Request 09/16/08 Business needs require the City to continually evaluate the effectiveness of its organizational structure. The City has experienced a budget deficit and will need to reduce costs and maximize its effectiveness and efficiencies. This program would allow employees to request a change to reduce their regular set scheduled hours. This program is open to all regular benefit earning full-time and part-time employees of the City. The City Manager reserves the right to determine staffing needs, work schedules, etc. as stated in the Personnel manual and labor agreements. It is proposed that this program become a permanent program offered to all employees. As such, the City of Maplewood's Personnel Policies should be amended to reflect the permanent addition of this program. Currently our Personnel Policy provides in Section 1 in relevant patrt that: "These policies may be amended at any time at the sole discretion of the City and they will supersede all previous personnel policies. Revisions and amendments shall become effective upon approval by the City Manager. Changes, deemed significant by the City Manager will normally be brought before the City Council for concurrence as soon as practicable." Program Criteria: Request: Must be submitted at least 40 11QUI'S (5 work days) before requested change timeframe. Approval: Request must be made on attached form to employee's supervisor, who may recommend appro~°al or denial. All requests are then forwarded to the City Manager for final determination. Approv°als are not guaranteed and are subject to review based on City and departmental needs as deemed necessary by the Department and/or the City Manager. Employee Benefits: The lily contribution to work schedule is reduced in accordance with details. No loss of~eniority. benefit and leave accruals may change if your policy. Please contact Human Resources for Packet Page Number 229 of 289 AGENDA REPORT To: Acting City Manager Chuck Ahl From: Chief of Police David J. Thomalla Subject: Juvenile Diversion Contract Date: September 15, 2008 Intr~ducti~n Agenda #L6 The Maplewood Police Department currently uses the Children's Home Society to provide diversion services for juvenile offenders, and we would like to change to the Youth Service Bureau effective January 1, 2009. Background For many years the Maplewood Police Department used the Youth Service Bureau as its provider for juvenile diversion services. First-time juvenile offenders were referred to them after incidents such as theft, alcohol/drug use, arson, and anger/violence issues. They would then meet with the juvenile and their parent(s) and assign them to the appropriate diversion (such as serving community service hours or attending the Theft Awareness class, Chemical Awareness class, Peaceful Alternatives to Conflict class, or the Fire Awareness class). This allowed the juvenile the chance to learn the consequences of their actions without becoming involved in the juvenile justice system. If the juvenile failed to meet the diversion requirements, the Youth Service Bureau would notify the Police Department, who would then petition the juvenile to court. The Youth Service Bureau also provided counseling services as needed. In recent years, the Police Department has used the Children's Home Society to provide these services; however, the Youth Service Bureau has offered to provide services at a significantly lower price and has provided a contract which would begin January 1, 2009. A copy of the Youth Service Bureau contract and a synopsis of their services is attached. Recommendation It is recommended that the City Council approve the contract between the Maplewood Police Department and the Youth Service Bureau effective January 1, 2009. Action Required Review and action by the City Council. DJT:js Attachments Packet Page Number 230 of 289 CITY OF MAPLEWOOD HALEWOOD POLICE PURCHASE OF SERVICE AGREEMENT The City of Maplewood through its Maplewood Police Department, City Hall 1830 City Road B East, Maplewood, MN 55109, hereinafter referred to as the "City", and Youth Service Bureau, Inc, 101 West Pine Street, Stillwater, Minnesota, 55082, hereinafter referred to as the "Contractor", enter into this agreement for the period from January 1, 2009, to December 31, 2009. WHEREAS, the mission of the Maplewood Police Department is to build safer communities by repairing the harm, reducing the risk and involving the community. WHEREAS, the Maplewood Police Department is committed to using community-based approaches to strengthen individuals, families and community. WHEREAS, the Maplewood Police Department has identified the following outcomes for juvenile diversion and early intervention: Juvenile offenders will be held accountable for their actions by engaging in activities that repair the harm done to the victim and community and will participate in programs that promote an increased understanding of the impact of their offense on victims, communities and themselves. Crime victims will be notified of diversion proceedings, will have opportunities to provide input, and, if willing, will have the opportunity to participate in the process. Community members will have active and direct involvement in programming. WHEREAS, the City, pursuant to its goals of providing accountability and the most appropriate diversion and early intervention available to juvenile offenders, wishes to purchase services for youth involved in at-risk behavior from the Contractor to support these outcomes. NOW, THEREFORE, the parties agree as follows: 1. Contractor's Duties -The Contractor agrees to the provision of the following services a. Recruit and support community work service sites. Supervise and monitor community work service clients who are ordered by the Court and/or referred by the Maplewood Police Department. b. Educational and prevention programs specifically as follows: chemical awareness, fire awareness, theft awareness, violence awareness or another approved alternative. Eligible juveniles include those who are referred by the Maplewood Police Department. The reason for the referral must be behavior or actions that could result in a police report and a petition for delinquency. c. Evaluation and Counseling. Counseling services include crisis intervention, youth, and family and group counseling. Referrals will be made for psychological/psychiatric evaluation and long- term mental health treatment. d. The agency agrees to provide victims of crimes diverted by local law enforcement the opportunity for direct or indirect involvement into how the juvenile should be held accountable; including consideration of the impact of the crime on the victim and any specific needs for restitution. When necessary, due to the offense, restitution will be determined and collected. e. When possible and appropriate, facilitate restorative justice interventions, such as victim offender mediation, family group conferencing and/or community panels, so that juvenile offenders are held directly accountable to the victim and victimized community through some form of reparation. Packet Page Number 231 of 289 2. Attachments and References -The Contractor agrees to provide the enumerated services in Exhibit A, which is attached and incorporated herein by reference. 3. Cost and Delivery of Purchased Services -The total amount to be paid to the Contractor for services purchased under this agreement shall not exceed twenty five thousand dollars ($25,000). For these services, the City agrees to make quarterly payments to the Contractor of sixty two hundred and fifty dollars ($6,250) on or about February 15, May 1, August 1, and November 1, 2009. 4. Eligibility for Services - A Maplewood or Washington County resident between the ages of five and eighteen, or older if still in high school, their family members and the victims of juvenile crime who are assessed to be appropriate shall be eligible for the services provided under the terms of this Agreement. 5. Evaluation, Reporting, and information Requirements -The Contractor agrees to reasonable evaluation of its programs, employees and volunteers and make them available for review by the Maplewood Police Department if so requested. The Contractor agrees to comply with all reporting requirements as assigned by law, rule or contract by the State of Minnesota and Washington County. The Contractor further agrees to abide by all laws and rules regarding confidentiality and data practices. The Contractor agrees to provide necessary information allowed by law and deemed necessary by the Maplewood Police Department on referred cases. 6. Indemnification -The contractor agrees to indemnify, defend and hold harmless the City, its officers, employees and agents for all claims arising out of the contractor's activities related to the services provided under this agreement up to the liability limits set forth in Minn. Stat. 466.04. Agency will indemnify YSB Inc. from and against all liability up to the liability limits set for in Minn. Stat. 466.04. No other provision of this agreement shall serve to limit in anyway the obligations of the contractor to indemnify and defend the City under this clause. 7. Insurance Requirements -The contractor agrees that in order to protect itself, as well as the City, from claims arising out of the contractor's activities under this agreement, it will at all times during the term of this agreement keep in force policies of insurance providing the following liabilities: Professional liability insurance policy in the minimum amount of four hundred thousand dollars ($400,000.) bodily injury or death of one person and one million tow hundred thousand dollars ($1,200,000.) for bodily injury per occurrence. Comprehensive general liability insurance policy in the minimum amount of four hundred thousand dollars ($400,000.) bodily injury or death of one person, one million, two hundred thousand dollars ($1,200,000.) bodily injury per occurrence and one million dollars ($1,200.00.) property damage. Automobile insurance including non-owned and hired autos in the minimum of four hundred thousand dollars ($400,000.) bodily injury or death of one person, one million, two hundred thousand dollars ($1,200,000.) bodily injury per occurrence and one million dollars ($1,200.00.) property damage. The Contractor further agrees to maintain workers' compensation insurance in the statutory amounts. Certificates of insurance showing the coverage listed herein shall be provided to the City prior to the effective date of this contract. 8. Data Privacy -All data collected, created, received, maintained, or disseminated for any purpose by the activities of the contractor, because of this agreement, is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as federal regulations on data privacy. 9. Record Disclosures/Monitoring -Pursuant to Minnesota Statute 16C.05, Subd. 5, the Contractor agrees that the City, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Contractor and involve transactions relating to this agreement. The Contractor agrees to maintain these records for a period of three years from the date of termination of this agreement. 10. Nondiscrimination -During the performance of this agreement, the contractor agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed to national origin be excluded from full employment rights in, participation in, be denied Packet Page Number 232 of 289 the benefits of or be otherwise subjected to discrimination under any and all applicable federal and state laws against discrimination. 11. Independent Contractor -Nothing contained in this agreement is intended or should be construed as creating the relationship of co-partners or joint ventures with the City or the Maplewood Police Department. No tenure or any rights or benefits, including Workers' Compensation, unemployment insurance, medical care, sick leave, vacation leave, severance pay, PERA, or other benefits available to City employees, shall accrue to the Contractor or employees of the Contractor performing services under this agreement. 12. Conditions of the Parties' Obligation -This agreement may be canceled by either party at any time, with or without cause, upon 30 days notice, in writing, delivered by mail or in person. Any alterations, variations, modifications, or waivers of the provisions of this agreement shall be valid only when they have been reduced to writing, duly signed by both parties, and attached to the original of this agreement. 13. Compliance with Law -The contractor shall abide by all federal, state or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted insofar as they relate to the contractor's performance of the provisions of this agreement. 14. Firearms -Unless specifically required by the terms of this contract, no provider of services pursuant to this contract, including but not limited to employees, agents, or subcontractors of the Contractor, shall carry or possess a firearm on City premises this provision shall be considered a substantial breach of the Agreement; and, in her remedy available to the City under law or equity. Violation of this provision is grounds for immediate suspension or termination of this contract. Packet Page Number 233 of 289 IN WITNESS THEROF, the City and the Contractor have executed this agreement this day of , 2008. APPROVED AS TO FORM By: By: City Attorney By: By: By: Mayor, City of Maplewood City Administrator Chief of Police Executive Director, Youth Service Bureau, Inc. Packet Page Number 234 of 289 Contact information: Contact person: Paul Weiler Executive Director Address: Youth Service Bureau, Inc. 101 West Pine St Stillwater, MN 55082 Phone: 651-439-8800 Email: paul.weiler(a~ s Web address: www.ysb.net Packet Page Number 235 of 289 YOUTH SERVICE BUREAU GENERAL ASSESSMENT 1-2 hours No fee Client, parent(s), and Youth Service Bureau (YSB) staff participates in a meeting to determine appropriate services. A diversion plan is designed that may include community work service, awareness classes, individual/family counseling, AODA assessment/counseling, 90-day no-use contract, etc. *General Assessments generally take place at YSB offices. VICTIM-OFFENDER SERVICES No fee YSB staff will assess what restorative justice measures best meet the needs of the victim and the offender. They may include conferencing, educational intervention, or restitution services. *Services generally take place at YSB locations. Exceptions are made to accommodate victims. Victim-offender services (conferences) can also be held within local schools. COMMUNITY WORK SERVICE No fee YSB accepts referrals for and monitors juvenile community work service hours. Juveniles are required to sign a behavior contract that is enforced while on the worksite. Juveniles are also given a time sheet and evaluation that are returned to YSB on or before deadline. Staff assists in finding work sites for juveniles and periodically throughout the year have community work crews (work crews are supervised by YSB staff). Referring party is notified when juvenile has completed hours. *Community Work Service intakes held at YSB offices. Periodically work crews are held and supervised by YSB staff in local communities. COUNSELING Accept most insurance or use a sliding fee scale YSB offers youth and family counseling. Sessions focus on developing strategies to resolve immediate and future problems. Services include individual, family, and group sessions which may be conducted at school or a nearby YSB service location. Packet Page Number 236 of 289 AWARENESS CLASSES: Theft Awareness Program (TAP) 2.5 hours $50.00 fee Class discusses devastating financial burden to the community as a result of theft, possible consequences of theft, and also offers individuals time to tell stories and parents the ability to express feelings/frustrations. Although shoplifting is discussed at great length in this class, theft in general is the main focus. Decision making is related to values. Chemical Awareness Program (CAP) 4 hours $50.00 fee This class is an opportunity for youth and their families to gain knowledge of illegal drugs and the consequences of usage. The main goals of this class are to help youth make better decisions regarding chemical usage and equip parents with drug awareness and parenting suggestions. Also, most classes include a speaker recovering from chemical abuse/dependence, which offers real-light insight. Peaceful Alternatives to Conflict (PAC) 4 hours $50.00 fee This class focuses on anger awareness and violence. Different forms of violence are recognized and discussed. Anger triggers and de-escalation possibilities are identified. There is a strong emphasis on effective communication. A homework assignment is given. Health Awareness Class (HAC) 1.5 hours $25.00 fee This class addresses the dangers and legal consequences of tobacco use. This is strictly an educational experience. However, information and resources for breaking tobacco habits are made available. Fire Awareness Class (FAP) 1.5 hours $25.00 fee This class emphasizes fire safety awareness and impact to victim(s) or possible victims. Class content may be tailored to meet the needs of the individual offender. This class is scheduled as needed and may not be offered every month. *All class fees are the responsibility of juvenile and/or parent(s) of juvenile. *All classes held at YSB locations. Special exceptions can be made to offer classes within local schools. Packet Page Number 237 of 289 Agenda #L7 AGENDA REPORT To: Acting City Manager Chuck Ahl From: Chief of Police David J. Thomalla Subject: Resolution Authorizing Communities Grant Date: September 15, 2008 Execution of Agreement-Safe & Sober Introduction The Police Department is requesting approval of a resolution to enter into an agreement and accept a Safe & Sober Communities grant for the period of October 1, 2008, through September 30, 2009. Background For many years, the Maplewood Police Department has been active in the Safe & Sober program. This program allows officers to do extra patrol and focus on traffic safety and enforcement of traffic laws. The Minnesota Department of Public Safety, Office of Traffic Safety, requires that our City Council approve a resolution authorizing execution of this grant agreement. The Maplewood Chief of Police would then be authorized to execute agreements and amendments as necessary to implement the project on behalf of the Maplewood Police Department, and the Ramsey County Sheriff would be authorized to be the fiscal agent and administer the grant on behalf of the Maplewood Police Department. A copy of the resolution is attached. Recommendation It is recommended that the City Council approve this resolution. Action Required Submit to the City Council for review and action. DJT:js Attachment Packet Page Number 238 of 289 RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that the Maplewood Police Department enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled SAFE & SOBER COMMUNITIES during the period from October 1, 2008, through September 30, 2009. The Chief of Police of the Maplewood Police Department is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Maplewood Police Department. Be it further resolved that the Sheriff of Ramsey County is hereby authorized to be the fiscal agent and administer this grant on behalf of the Maplewood Police Department. I certify that the above resolution was adopted by the City Council of the City of Maplewood, Minnesota on SIGNED: (Signature) (Date Passed) WITNES SETH: (Signature) Maw Cit Clerk (Title) (Title) (Date) (Date) 2009 Minnesota Safe & Sober Office of Traffic Safety, Department of Public Safety Packet Page Number 239 of 289 Agenda Item L8 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Assistant City Engineer Steven Love, Civil Engineer II SUBJECT: Priory Public Improvements (St. Paul's Monastery), Project 07-24 1. Resolution Ordering Preparation of Assessment Roll 2. Resolution Accepting Assessment Roll and Ordering Assessment Hearing for October 27t", 2008 DATE: September 15, 2008 INTRODUCTION Total project costs for this improvement have been calculated, and the city council should consider accepting the attached assessment roll and ordering the assessment hearing to be held on October 27tH 2008 at 7:00 p.m. at city hall. This is a developer petitioned project and as such only the development property is being considered for the assessment based on percentage of road frontage along Monastery Way and Benet Road, less the city trail cost. BACKGROUND St. Paul's Monastery received council approval on May 14, 2007 for redevelopment of the St. Paul's Monastery property located northwest of the intersection of Century Avenue and Larpenteur Avenue. The developer petitioned the city on July 23, 2007 to prepare the engineering plans for the public roadways (Monastery Way and Benet Road) that pass through the development. The bid opening was held on Friday, April 4, 2008 and the council awarded a construction contract on April 14, 2008. The two new public roads have been constructed along with associated utilities for the development platted as Century Trails Commons. The final lift of bituminous pavement will be placed in spring 2009 and the assessment total takes this work into account. Upon levying of the assessment, the developer's letter of credit associated with the public improvements in the amount of $1,000,000 can be released. PROJECT BUDGET The total project budget as reported in the feasibility study was $1,212,089. The financing sources defined in the feasibility estimate were special assessments of $1,144,487, provided by the developer, and G.O. Improvement Bonds of $67,602, provided by the city. The city contribution is for the trail that was installed along the north side of Larpenteur Avenue from Sterling Street extending east to the west property line of the development. The final special assessments amounts were calculated based upon the actual construction contract amount and all related project costs which comes out to $924,957.90. The five properties created from the new plat abutting Monastery Way and Benet Road will be assessed, based on percentage of road front frontage, over a period of eight calendar years at 6.0% interest. Estimated Actual Developer Assessment $1,144,487 $924,957.90 City Share (Trail) $67,602 $23,630.19 TOTAL $1,212,089 $948,588.09 Packet Page Number 240 of 289 Agenda Item L8 RECOMMENDATION It is recommended that the council approve the attached resolutions for the Priory Public Improvements (St. Paul's Monastery), Project 07-24: Resolution Ordering Preparation of Assessment Roll, Accepting the Assessment Roll and Ordering Assessment Hearing. Attachments 1. Resolution Ordering Preparation of Assessment Roll 2. Resolution Accepting Assessment Roll and Ordering Assessment Hearing 3. Location Map 4. Final Assessment Roll Packet Page Number 241 of 289 Agenda Item L8 Attachment 1 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the developer petitioned the city for public improvements and the contract was awarded through the bidding process and construction has been substantially completed for the Priory Public Improvements (St. Paul's Monastery), City Project 07-24. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. thereof. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council Packet Page Number 242 of 289 Agenda Item L8 Attachment 2 RESOLUTION ORDERING ASSESSMENT HEARING WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an assessment roll for the Priory Public Improvements (St. Paul's Monastery), City Project 07-24, and the said assessment roll is on file in the office of the city engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 27th day of October 2008, at city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Packet Page Number 243 of 289 Attachment 3 o ~ u~ ~~ ~ ii „ ~~~ ° _ ~- z c~n SOUTH AVE, N ~- BURKE ¢ AVE. 25 3 ° ~ ° ~ AVE° ~ ~ c~n ELDRIDGE~ zo EL RI E AVE° ~ zo ~~SHW FIVE ° ~ ~ ~F~ MONT LA ° ~ o ~A BE LM ONTr ~ z B~ ° ~ ~ ~ ~ N Q ~ } Y ~ ~ ° H AV E. Q U ° S ICEMAN ~~ AVE. ¢ ¢ ~ ~ ~ iz ~ ° ERSHW 29 AVE ° WOOD G~ ~ SHRYEF~ AVE °~ Z ~ ° = P Q. Q GERSF RYAN CT° ~~ y LA ¢ ~ ~ RYAN = AVE. ~ ~ 0 o cT of ,~~ ~ 3 ~ 120, COWERN ~ >~ PL° w ~ ° 7 ~ ~ ¢ HOLLOWAY,,, m ~ AVE. ~ w _ ~ 3 r w TIE 0 ~ D z ~ m Q MEA o = m ~ ~ R ~ a I R I FLEY AVE ~' ' ~~~ KI NGSTO ~ S o AVE. ° -~ LARPENTEUR W ~ n m z -~ c D m 3 r D ~ ~ ~ c ~ ~ ~ IDAHO AVE. ~ ~ ~ ~ fTl °p 3 N m o ~ ~ o -~ HOYT AVE ~ ~ ~ MONTANA AVE° ~ ~ ~ 2% N N TS CITY PROrJECT NO.07-24 / , ST. PAUL'S MONASTERY FILE N0. STREET AND U11LRY IMPROVEMENTS AMAPLE0802,00 GMIBIT 355 VADNAIS) CENTER DR. SEH ST PAUL, MN 55„a LOCATION MAP DATE: 1 MAPLEWOOD, MINNESOTA Pac~l~e~~ 4a/~da ~ ~ a Agenda Item L8 Attachment 4 PRIORY PUBLIC IMPROVEMENTS FINAL ASSESSMENT CITY PROJECT 07-24 (SAINT PAUL'S MONASTERY) PARCEL PERCENTAGE OF TOTAL PARCEL ID TAXPAYER FRONT FRONT FOOTAGE ASSESSMENT FOOTAGE 132922440004 TUBMAN 875.08 31.08% $287,441.46 132922440005 ST. PAUL'S MONASTERY 228.06 8.10% $74,911.89 132922440006 COMMON BOND ACQUISITION, LLC 365.44 12.98% $120,037.72 132922440007 COMMON BOND ACQUISITION, LLC 663.26 23.55% $217,863.99 132922440008 TRAILS EDGE TOWNHOMES LIMITED 684.08 24.29% $224,702.83 PARTNERSHIP TOTALS = 2,g15.g2 100.00% $924,957.90 NOTES: 1) TOTAL DEVELOPER RELATED PROJECT COSTS = $924,957.90 2) ASSESSMENT AMOUNT BASED ON PERCENT OF FRONT FOOTAGE ABUTTING THE NEW PUBLIC ROADS: MONASTERY WAY AND BENET ROAD. 1 of 1 Packet Page Number 245 of 289 Agenda Item L9 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Assistant City Engineer Steve Kummer, Civil Engineer II SUBJECT: Hazelwood Street Improvements, City Project 07-25, Resolution for Modification of the Existing Construction Contract, Change Order No. 2 DATE: September 15, 2008 INTRODUCTION The city council will consider approving the attached resolution directing the modification of the existing construction contract, Change Order No. 2, in the amount of $13,450. The proposed work would benefit Wakefield Lake, which is an impaired water body, through the installation of a storm water treatment basin. Project Background Improvements to Hazelwood Street between Highway 36 and Frost Avenue started this year as a city improvement project after the council awarded a construction contract to Tower Asphalt on May 12th, 2008 in the amount of $1,241,296.25. The awarded contract includes improvements for street reconstruction, storm water treatment and drainage improvements, utility improvements, and sidewalk construction on Hazelwood Street. On August 11th, 2008, the council approved Change Order No. 1 to the Hazelwood Street Improvements contract for the construction of a pedestrian trail along Highway 36 connecting Hazelwood Street to the Bruce Vento Trail in the amount of $73,234.75 and on August 25th, 2008, the council approved a Mn/DOT limited-use permit and the receipt of $40,000 in cost-share funds for the trail connection. No budget adjustments were required with this work with the exception of the receipt of the Mn/DOT contribution. The total approved Hazelwood Street contract through Change Order No. 1 is $1,314,531.00. Discussion -Change Order No. 2 Staff is recommending modification to the Hazelwood Street Improvements contract for construction of an additional storm water best management practice (BMP) to treat direct runoff from an existing storm water outfall into Wakefield Lake. An existing 24-inch culvert pipe currently drains a ditch along the east side of Hazelwood Street south of Frost Avenue and the existing Wakefield Park parking lot (attached). Staff is proposing to convert the ditch area between the two parking lot driveway entrances into a rainwater garden (basin). The purpose of this rainwater garden will be to capture pollutants and provide treatment of the runoff prior to direct discharge into Wakefield Lake. The contractor has quoted a price of $13,450.00 for the work, which includes excavation and preparation. The planting of the basin would be coordinated by staff in spring 2009. Change Order No. 2 would increase the total contract amount by $13,450.00 to a total of $1,327,981.00. Budget No budget adjustments are needed as Change Order No. 2 will fall within project contingencies. And since the installation of the raingarden is above and beyond treatment requirements for the project, staff is currently working with Ramsey-Washington Metro Watershed District on a grant and anticipates a 50% match. Packet Page Number 246 of 289 Agenda Item L9 RECOMMENDATION It is recommended that the city council approve the attached resolution for the Modification of Existing Construction Contract, Change Order No.2, for the Hazelwood Street Improvements, City Project 07-25. Attachments: 1. Resolution 2. Change Order No.2 3. Treatment Basin Map 4. Treatment Basin Layout 4. Location Map Packet Page Number 247 of 289 Agenda Item L9 Attachment 1 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 07-25, CHANGE ORDER N0.2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 07-25, Hazelwood Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Hazelwood Street Improvement Project 07-25, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No.2 in the amount of $13,450. The revised contract amount is $1,327,981.00. Packet Page Number 248 of 289 Page 1 of 2 CHANGE ORDER Agenda Item L9 CITY OF MAPLEWOOD Attachment 2 DEPARTMENT OF PUBLIC WORKS PROJECT NAME: Hazelwood Street Improvements PROJECT NO: City Project 07-25 CONTRACTOR: Tower Asphalt CHANGE ORDER NO.: Two (2) DATE: September 12, 2008 The following changes shall be made in the contract documents: ADD BID SCHEDULE CO #2 -CHANGE ORDER #2 Item Unit No. Item Description Unit Quantity Price Amount 1 Unclassified Excavation CY 200 $20.00 $4,000.00 2 Engineered Soil for Custom CY 125 $20.00 $2,500.00 Rainwater Gardens 3 Custom Rainwater Garden Prep. EA 1 $3,900.00 $3,900.00 (Incl. Rock and Geo. Fabric) 4 Mulch Material, Type 6 (2" Depth) SY 200 $5.00 $1,000.00 5 Erosion Control Blanket Cat. 3 SY 350 $5.00 $1,750.00 6 Filter Log, Tyke Straw Bioroll LF 30 $10.00 $300.00 TOTAL SCHEDULE CO #2 TOTAL NET CHANGE ORDER NO.2 CONTRACT STATUS: Original Contract: $1,241,296.25 Net Change of Prior Change: $73,234.75 Change this Change Order: $13,450.00 Revised Contract: $1,327,981.00 Recommended By: Kimley-Horn and Associates, Inc. By: Date: Agreed to By: Tower Asphalt By: Date: Approved By: City of Maplewood By: Mayor Date: $13,450.00 $13,450.00 Packet Page Number 249 of 289 Page 2 of 2 By: City Engineer Date: Agenda Item L9 Attachment 2 Packet Page Number 250 of 289 rn c~ ~- J ~. .~ ~ N ~ N a ~ (B U ~, .~.~,.. ~ ~~. ~ ~ Q ~`,~, ~~ ~~ ~ ~ ~ ~. .~ ~ O O r~ .~ ~~ ~ O O 0 O N ~ ~ ,-. '" p ¢, O Q- ~ y~y U 'C O sue. ~ ~ G W G O ~ ~ O ... W ~ ¢, s. 'O 'O N ~. 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' ~ d ~' wN- I v I I I~ - I ' I ~ _ ________ v ' I II / `~ ~N~E I ~\Q~~ P I I I ~ II --- I ~----- -------_ ------------- ~ _ --- -' -------------- -_ ~ - _ _ --- -- 11V1~ g~NIWlll18 _-_ -- __ _ :.' o ------------ -- z° wog~:~ ~ - gppZ 'Z~ ~aq wa} aS ^^P'b00ViJ `J-SZL~d~ 5133 HS NVId `JMO aaV~ SZ-LO d~ QO OM3l dV W ~ 0 A LIT ;~ Packet Page Number 252 of 289 ~~~`~ ~~r, v ~~ F o ~~EHI~~ Iz'-'-' ~ CT cn 1 CON NOR ~`' OR AVE. ~~ ~ o z_ ~ ~ ~ Q ° cn ~ ~ g w ED w c~i~ ~ DEMONT ~ AVE. m g BROOK AVE. E. ~ Harvest U ~ Pork Q 0] Four ~ AVE. Spos~ns ° SEXTANT ~~ z ~ g GRANDVIEW AVE. VIKING DR. v~i 0 O U GERVAIS AVE. ~ ~ ~ ~ ~ COPE CT. J LARK ° CO. RD. aND ~ RD. JUNC TION za AVE. Timber J~~P e~//~ Pork ~ ~ F V 0 0~`'~~ NT LN. ~ p,VE. SKILL ~`P~ VE ~ SHR~ ~ AVE o RYAN w m Flicek ~ Park ~ U 36 Agenda Item L9 Attachment 5 EHILL RD. E SHERREN AVE. Knuckle Head Lake COPE AVE. L~ 1 Q AVE. TI ~ ~ ~ I AVE. ~ W LAURIE RD. ° ~ SAND HURST U ~~ Z ~~ E 8 ~ BURKE AVE. U CIR ~ m ELDR IDGE AVE. BELMON LN. c ~~ c `" ~ _, LARK o AVE. Q ~ Q LAURIE Q RD. ~ She odz ~ J 0_ Pork z cn AVE. ~ Y CO. RD. 0 BURKE AVE. ~ 64 65 John Glenn ~O' GATEWAY SKILLMAN AVE. w HARRIS AVE. > ~ ~ Q ROSEWOOD AVE. N ~ ~ _ ~ Robinhood ~, ROSEWOOD U Pork R AN AV. ~ AVE. S o ~ ~ o P ~~~ ST^ ~ AVE. ~ cn cn ~ ~ F~' ~,~. P:\WDRKS\AGENDA\LOCATION MAPS ~~~ A P~ CC V J o_ ~ ~ C7 W J Q o- ~ Q U B unity ~~ Q City Holl / no scale HAZELWOOD STREET IMPROVEMENTS FROST AVE. TO COPE AVE. C.P. 07-25 Packet Page Nun 253 of AGENDA NO. L-10 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: September 22, 2008 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 325,791.21 Checks # 76411 thru # 76445 dated 09/03/08 thru 09/09/08 $ 131,474.64 Disbursements via debits to checking account dated 08/28/08 thru 09/05/08 $ 651,012.86 Checks # 76446 thru # 76496 dated 09/16/08 $ 388,060.92 Disbursements via debits to checking account dated 09/04/08 thru 09/12/08 $ 1,496,339.63 Total Accounts Payable PAYROLL $ 472,648.22 Payroll Checks and Direct Deposits dated 09/05/08 $ 3,712.22 Payroll Deduction check # 1005778 thru # 1005779 dated 09/05/08 $ 476,360.44 Total Payroll $ 1,972,700.07 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2903 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments Packet Page Number 254 of 289 Check Register City of Maplewood 09/05/2008 Check Date Vendor Description Amount 76411 09/03/2008 02464 US BANK FUNDS FOR ATM 6,000.00 76412 09/03/2008 00001 ONE TIME VENDOR REFUND CRESTVIEW EXCESS 1,514.05 76413 09/03/2008 00001 ONE TIME VENDOR REFUND CRESTVIEW EXCESS 1,622.26 76414 09/09/2008 00687 HUGO'S TREE CARE INC TREE REMOVAL -DISEASED ELM 845.46 09/09/2008 00687 HUGO'S TREE CARE INC TREE TRIMMING 533.75 76415 09/09/2008 02728 KIMLEY-HORN & ASSOCIATES INC PROJ 07-15 PROF SRVS THRU 7/31 16,926.25 09/09/2008 02728 KIMLEY-HORN & ASSOCIATES INC PROJ 06-16 PROF SRVS THRU 7/31 1,579.40 09/09/2008 02728 KIMLEY-HORN & ASSOCIATES INC PROJ 06-17 PROF SRVS THRU 7/31 1,097.10 76416 09/09/2008 02462 SCOTT D WEMYSS CREW BOARD 72.06 76417 09/09/2008 00211 BRAUN INTERTEC CORP. PROJ 07-24 PROF SRVS THRU 8/8 7,118.00 76418 09/09/2008 04139 CHECK DIVERSION PROGRAM FEE FOR COLLECTION OF NSF CHECK 30.00 76419 09/09/2008 04140 DEWITT BROTHERS HOMES INC. ESCROW RELEASE 2090 ARCADE ST 3,323.36 76420 09/09/2008 00462 EMBEDDED SYSTEMS, INC. REPAIR TORNADO SIREN 88.00 76421 09/09/2008 00499 DANIEL FAUST CONSULTING -WEEK ENDING 8/29 2,040.00 76422 09/09/2008 01401 FIRST STUDENT INC BUS FEES SCIENCE MUSEUM 297.75 09/09/2008 01401 FIRST STUDENT INC BUS FEES MIDWAY STADIUM 297.75 09/09/2008 01401 FIRST STUDENT INC BUS FEES GRAND SLAM BURNSVILLE 272.75 76423 09/09/2008 04086 TRENT JOHNSON REIMB FOR MILEAGE 8/13 - 9/2 145.08 76424 09/09/2008 03581 BRETT KROLL SECURITY FOR 8/9 WEDDING MCC 192.50 76425 09/09/2008 02215 JASON MARINO SECURITY FOR 7/26 WEDDING MCC 262.50 76426 09/09/2008 00982 METRO FIRE INC CAP SCREWS FOR WATER 3.63 76427 09/09/2008 00001 ONE TIME VENDOR REFUND D COSWELL-RODEN 160.00 76428 09/09/2008 00001 ONE TIME VENDOR REFUND S WALZ - BCBS BENEFIT 80.00 76429 09/09/2008 00001 ONE TIME VENDOR REFUND KTHOLE -TREE REBATE 62.50 76430 09/09/2008 00001 ONE TIME VENDOR REFUND L LOPEZ CUSTOMER 55.00 76431 09/09/2008 00001 ONE TIME VENDOR REFUND V XAO AMB 082223 50.00 76432 09/09/2008 00001 ONE TIME VENDOR REFUND CCLARK -MEDICA BENEFIT 20.00 76433 09/09/2008 00001 ONE TIME VENDOR REFUND A DOHERTY -MEDICA BENEFIT 20.00 76434 09/09/2008 00001 ONE TIME VENDOR REFUND J HELLERMAN AMB 08952 20.00 76435 09/09/2008 01254 PEPSI-COLA COMPANY MDSE FOR RESALE 574.50 76436 09/09/2008 00396 DEPT OF PUBLIC SAFETY TRANSFER TITLES OF FORFEITURE 140.00 76437 09/09/2008 04015 MATTHEW RHUDE SECURITY FOR 8/30 WEDDING MCC 192.50 76438 09/09/2008 00198 ST PAUL REGIONAL WATER SRVS KENNARD IRRIGATION 59.62 76439 09/09/2008 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTIONS FOR 9,859.80 76440 09/09/2008 01574 T.A. SCHIFSKY & SONS, INC PROJ 07-27 UPPER AFTON RD 160,400.31 09/09/2008 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 677.38 09/09/2008 01574 T.A. SCHIFSKY & SONS, INC RECYCLED BASE-HAZELWOOD FIRE 471.01 76441 09/09/2008 01616 PAUL THIENES REIMB FOR BIKE HELMET/STICKER 8/21 38.99 76442 09/09/2008 01635 TOWER ASPHALT INC PROJ 07-19 MYRTLE-STERLING 106,632.80 76443 09/09/2008 01654 TRUGREEN-CHEMLAWN #4635 BROADLEAF WEED CONTROL 923.39 76444 09/09/2008 02825 W P S MEDICARE PART B REFUND AMB 082541 & 082567 325.57 76445 09/09/2008 01750 THE WATSON CO INC MDSE FOR RESALE 606.19 09/09/2008 01750 THE WATSON CO INC MDSE FOR RESALE 160.00 325.791.21 35 Che cks in this r eport. Packet Page Number 255 of 289 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 08/28/08 08/29/08 MN Dept of Natural Resources DNR electronic licenses 394.00 08/29/08 09/02/08 Tues MN State Treasurer Drivers License/Deputy Registrar(city clrk) 15,024.56 09/02/08 09/03/08 Wed US Bank VISA One Card' Credit Card Billing Fee 1,962.99 09/02/08 09/03/08 MN State Treasurer Drivers License/Deputy Registrar(city clrk) 24,395.00 09/03/08 09/04/08 Thurs MN State Treasurer Drivers License/Deputy Registrar(city clrk) 20,755.50 09/03/08 09/04/08 US Bank VISA One Card' Purchasing Card Items 48,813.87 09/04/08 09/05/08 Fri MN State Treasurer Drivers License/Deputy Registrar(city clrk) 20,522.75 TOTAL 'Detailed listing of VISA purchases is attached. 131,474.67 Packet Page Number 256 of 289 Check Register City of Maplewood 09/12/2008 Check 76446 76447 76448 76449 76450 76451 76452 76453 76454 76455 76456 76457 76458 76459 76460 76461 76462 76463 76464 76465 76466 76467 76468 76469 76470 76471 76472 76473 76474 76475 76476 76477 76478 76479 76480 76481 76482 76483 76484 76485 76486 76487 76488 76489 Date 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 09/16/2008 Vendor 00283 00585 01018 01360 01190 01190 01190 01190 01190 01190 01190 01798 00058 00115 00202 00240 00494 00358 00499 00612 04141 04050 00750 00750 04060 04060 02617 04142 03622 01060 01060 01202 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 01253 01254 01302 01340 03057 03057 02930 04043 04043 04043 03398 03398 01463 01466 CENTURY COLLEGE GOPHER STATE ONE-CALL MINNEAPOLIS FINANCE DEPT REINHART FOODSERVICE XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY YOCUM OIL CO. CRAIG AICHELE MANDY ANZALDI JOHN BOHL C.S.C. CREDIT SERVICES CHILDREN HOME & FAMILY SERVICE DGM INC. DANIEL FAUST GYM WORKS INC HALE CONCRETE WORKS J-CRAFT BY TBEI JAMES STEELE CONSTRUCTION JAMES STEELE CONSTRUCTION MES -MIDAM MES -MIDAM ALESIA METRY POLLY MEYER-SCHLIESING MN OFFICE OF ENTERPRISE TECH MN STATE FIRE CHIEFS ASSOC MN STATE FIRE CHIEFS ASSOC NYSTROM PUBLISHING CO INC ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR PEOPLES ELECTRIC COMPANY PEPSI-COLA COMPANY STEVEN PRIEM REGIONS HOSPITAL RYAN COMPANIES US INC RYAN COMPANIES US INC DEB SCHMIDT SCHWAN FOOD CO SCHWAN FOOD CO SCHWAN FOOD CO SHAMROCK GROUP SHAMROCK GROUP SISTER ROSALIND GEFRE SKYHAWKS SPORTS ACADEMY, INC. Description TRAINING CARDS NET BILLABLE TICKETS -AUGUST AUTO PAWN SYSTEM -JULY MDSE FOR RESALE ELECTRIC UTILITY ELECTRIC & GAS UTILITY ELECTRIC & GAS UTILITY EQUIP LOAN ELECTRIC & GAS UTILITY FIRE SIRENS ELECTRIC UTILITY UNLEADED MID GRADE 89 OCTANE GAS REIMB FOR SAFETY BOOTS 9/5 REIMB FOR DAY CAMP/PRESCHOOL REIMB FOR PDA/PHONE & TENNIS COPIER LEASE YOUTH DIVERSION PROG -AUGUST TOW CHARGES-AUGUST CONSULTING -WEEK ENDING 9/5 REPAIR WORK ON BIKE AT MCC PROJ 07-15 LARK DRIVEWAY WORK 12' MAIN SNOW PLOW & 10' WING ESCROW RELEASE 2625 LARPENTEUR ESCROW RELEASE 2625 LARPENTEUR SCBA PARTS SCBA PARTS REIMB FOR VEHICLE SUPPLIES 9/8 DANCE INSTRUCTOR FEE WIDE AREA NETWORK -JULY REGISTRATION FEE REGISTRATION FEE SCHOOL BROCHURE REFUND 5-8 TAVERN ENGINEERING REIMB A SMITH PROJ 07-25 FENCE REFUND D FITCH MEMBERSHIP REFUND C SETRAN AMB 081669 REFUND LELAN -FALL SOCCER REFUND Y KURDYUMOV -FALL SOCCER REFUND J CHIARELLA -FALL SOCCER REFUND R SCHREIER BCBS REIMB J WILDES PROJ 07-19 PLANTS REFUND J HELLERMAN AMB 08952 REIMB L KLEINSCHMIDT OVERPD ELECTRICAL WORK BRUENTRUP MDSE FOR RESALE TOOL ALLOWANCE PER UNION MEDICAL SUPPLIES ESCROW RELEASE 1245 CO RD D ESCROW RELEASE 1255 CO RD D REIMB FOR MILEAGE 8/1 - 9/9 MDSE FOR RESALE MDSE FOR RESALE MDSE FOR RESALE MDSE FOR RESALE MDSE FOR RESALE MCC MASSAGES-JULY CARVER GYM MULTI SPORTS TUITION Amount 15.75 783.00 524.00 355.58 13, 006.10 3, 298.44 2, 937.06 494.06 315.99 46.42 26.43 22, 862.00 106.99 105.50 157.36 50.00 3, 526.08 1, 579.91 2, 040.00 185.00 3, 450.00 21, 948.59 15, 277.76 10, 208.08 559.47 410.12 21.44 70.00 392.00 160.00 160.00 2, 060.35 387.07 150.00 105.44 65.27 65.00 55.00 45.00 40.00 29.88 20.00 8.00 5, 065.00 385.10 400.00 465.17 10, 208.63 5, 039.45 100.56 63.93 36.96 36.46 256.00 129.00 1, 637.00 1, 760.00 Packet Page Number 257 of 289 76490 09/16/2008 01836 CITY OF ST PAUL LOCATE AT KENNARD & LEGACY 49.27 76491 09/16/2008 01574 T.A. SCHIFSKY & SONS, INC PROJ 07-26 BEAM AVE PARTPMT#2 502,285.90 09/16/2008 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 1,589.44 76492 09/16/2008 04096 TJ CONEVERA'S, INC. HORNADY .223 CALIBER 75 GRAIN 3,900.00 09/16/2008 04096 TJ CONEVERA'S, INC. HORNADY .223 CALIBER 75 GRAIN 2,100.00 76493 09/16/2008 02464 US BANK FUNDS FOR ATM 6,000.00 76494 09/16/2008 03871 VANCE BROTHERS, INC. TACK OIL 511.20 76495 09/16/2008 01750 THE WATSON CO INC MDSE FOR RESALE 489.65 76496 09/16/2008 03378 MATT WOEHRLE TOOL ALLOWANCE PER UNION 400.00 651.012.86 51 Checks in this report. Packet Page Number 258 of 289 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 09/04/08 09/05/08 Fri ICMA (Vantagepointe) Deferred Compensation 3,683.23 09/05/08 09/08/08 Mon MN State Treasurer Drivers License/Deputy Registrar(city clrk) 12,493.43 09/08/08 09/09/08 Tues MN State Treasurer Drivers License/Deputy Registrar(city clrk) 17,039.00 09/08/08 09/09/08 Orchard Trust/ Great West Deferred Compensation 24,004.00 09/08/08 09/09/08 PERA PERA 72,626.12 09/08/08 09/09/08 US Treasurer Federal Payroll Tax (FICA) 92,531.03 09/08/08 09/09/08 MN Dept of Natural Resources DNR electronic licenses 558.00 09/08/08 09/09/08 MN Dept of Natural Resources DNR electronic licenses 17.00 09/09/08 09/10/08 Wed MN State Treasurer Drivers License/Deputy Registrar(city clrk) 5,030.75 09/09/08 09/10/08 MN State Treasurer Drivers License/Deputy Registrar(city clrk) 15,885.69 09/09/08 09/10/08 MN Dept of Revenue Fuel Tax 278.55 09/09/08 09/10/08 ARC Administration HRA Flex plan 1,361.28 09/09/08 09/10/08 MN Dept of Revenue Sales Tax 18,010.04 09/09/08 09/10/08 WI Dept of Revenue State Payroll Tax 1,036.16 09/09/08 09/10/08 Labor Unions Union Dues 2,014.00 09/10/08 09/11/08 Thurs MN State Treasurer Drivers License/Deputy Registrar(city clrk) 15,930.25 09/10/08 09/11/08 Pitney Bowes Postage 2,985.00 09/10/08 09/12/08 Fri MN State Treasurer Drivers License/Deputy Registrar(city clrk) 12,521.50 09/11/08 09/12/08 PERA PERA 77,593.77 09/11/08 09/12/08 MN Dept of Revenue Sales Tax 6,482.00 09/11/08 09/12/08 ARC Administration DCRP & Flex plan payments 5,980.12 TOTAL 388,060.92 'Detailed listing of VISA purchases is attached. Packet Page Number 259 of 289 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 09/05/08 HJELLE, ERIK 416.42 09/05/08 JUENEMANN, KATHLEEN 416.42 09/05/08 NEPHEW, JOHN 416.42 09/05/08 ROSSBACH, WILLIAM 416.42 09/05/08 BURLINGAME, SARAH 1,080.01 09/05/08 CHRISTENSON, SCOTT 1,773.35 09/05/08 FARR, LARRY 2,467.88 09/05/08 JAHN, DAVID 1,737.97 09/05/08 MORIN, TROY 136.00 09/05/08 ARNOLD, AJLA 1,272.00 09/05/08 RAMEAUX, THERESE 3,168.88 09/05/08 FORMANEK, KAREN 1,623.41 09/05/08 MITTET, ROBERT 3,468.22 09/05/08 ANDERSON, CAROLE 975.29 09/05/08 COLLINS, CAROL 292.50 09/05/08 DEBILZAN, JUDY 1,197.78 09/05/08 JACKSON, MARY 2,139.05 09/05/08 KELSEY, CONNIE 2,422.56 09/05/08 CAREY, HEIDI 2,309.35 09/05/08 GUILFOILE, KAREN 3,668.22 09/05/08 KROLL, LISA 1,823.62 09/05/08 MORSON, JOHN 447.84 09/05/08 SCHMIDT, DEBORAH 2,214.91 09/05/08 SPANGLER, EDNA 1,072.65 09/05/08 CORTESI, LUANNE 1,060.59 09/05/08 JAGOE, CAROL 1,778.86 09/05/08 KELLY, LISA 1,067.09 09/05/08 CARSON, MICHELLE 1,102.79 09/05/08 MECHELKE, SHERRIE 1,082.11 09/05/08 MOY, PAMELA 1,212.89 09/05/08 OSTER, ANDREA 1,781.18 09/05/08 WEAVER, KRISTINE 1,949.36 09/05/08 CORCORAN, THERESA 1,784.55 09/05/08 PALANK, MARY 1,794.86 09/05/08 POWELL, PHILIP 2,800.78 09/05/08 SVENDSEN, JOANNE 2,000.80 09/05/08 THOMALLA, DAVID 4,699.27 09/05/08 YOUNG, TAMELA 1,792.55 09/05/08 ABEL, CLINT 2,750.31 09/05/08 ALDRIDGE, MARK 2,873.28 09/05/08 BAKKE, LONN 2,640.32 09/05/08 BARTZ, PAUL 3,868.06 09/05/08 BELDE, STANLEY 2,787.31 09/05/08 BENJAMIN, MARKESE 2,150.43 Packet Page Number 260 of 289 09/05/08 BIERDEMAN, BRIAN 2,993 .59 09/05/08 BOHL, JOHN 2,976 .40 09/05/08 BUSACK, DANIEL 3,671 .93 09/05/08 COFFEY, KEVIN 2,591 .58 09/05/08 GROTTY, KERRY 3,001 .20 09/05/08 DEMULLING, JOSEPH 1,815 .15 09/05/08 DOBLAR, RICHARD 3,535 .67 09/05/08 FRITZE, DEREK 2,215 .12 09/05/08 GABRIEL, ANTHONY 3,017 .24 09/05/08 HAWKINSON JR, TIMOTHY 2,078 .04 09/05/08 HEINZ, STEPHEN 3,063 .06 09/05/08 HER, PHENG 1,775 .17 09/05/08 HIEBERT, STEVEN 2,824 .15 09/05/08 JOHNSON, KEVIN 4,184 .20 09/05/08 KALKA, THOMAS 798 .28 09/05/08 KARIS, FLINT 3,529 .66 09/05/08 KONG, TOMMY 2,869 .32 09/05/08 KREKELER, NICHOLAS 693 .08 09/05/08 KROLL, BRETT 2,591 .58 09/05/08 KVAM, DAVID 3,864 .56 09/05/08 LANGNER, TODD 2,408 .90 09/05/08 CARSON, DANIEL 2,833 .16 09/05/08 LU, JOHNNIE 3,253 .71 09/05/08 MARINO, JASON 2,603 .40 09/05/08 MARTIN, JERROLD 2,737 .80 09/05/08 MCCARTY, GLEN 3,035 .67 09/05/08 METRY, ALESIA 3,703 .01 09/05/08 NYE, MICHAEL 2,654 .77 09/05/08 OLSON, JULIE 2,617 .24 09/05/08 PALMA, STEVEN 2,959 .61 09/05/08 RABBETT, KEVIN 3,864 .56 09/05/08 RHUDE, MATTHEW 2,643 .35 09/05/08 SHORTREED, MICHAEL 3,768 .98 09/05/08 STEFFEN, SCOTT 3,915 .08 09/05/08 STEINER, JOSEPH 2,612 .19 09/05/08 SYPNIEWSKI, WILLIAM 2,494 .74 09/05/08 SZCZEPANSKI, THOMAS 2,737 .80 09/05/08 TRAN, JOSEPH 2,721 .64 09/05/08 WENZEL, JAY 3,267 .05 09/05/08 XIONG, KAO 2,603 .97 09/05/08 BERGERON, JOSEPH 4,450 .66 09/05/08 DUGAS, MICHAEL 2,913 .93 09/05/08 ERICKSON, VIRGINIA 3,438 .27 09/05/08 FLOR, TIMOTHY 3,760 .25 09/05/08 FRASER, JOHN 3,201 .20 09/05/08 LANGNER, SCOTT 2,786 .54 09/05/08 THEISEN, PAUL 2,714 .72 09/05/08 THIENES, PAUL 3,094 .63 09/05/08 BADMAN, ANDREW 2,127 .50 09/05/08 DAWSON, RICHARD 2,532 .90 09/05/08 DOLLERSCHELL, ROBERT 3,268 .80 09/05/08 EVERSON, PAUL 2,655 .94 09/05/08 FOSSUM, ANDREW 2,165 .63 09/05/08 HALWEG, JODI 2,463 .32 Packet Page Number 261 of 289 09/05/08 JUNGMANN, BERNARD 3,037.77 09/05/08 NOVAK, JEROME 2,500.33 09/05/08 OLSON, JAMES 2,121.87 09/05/08 PERBIX, CHARLES 1,998.35 09/05/08 PETERSON, ROBERT 2,786.12 09/05/08 RICHARDSON, ANDREA 2,050.01 09/05/08 SEDLACEK, JEFFREY 2,336.65 09/05/08 STREFF, MICHAEL 2,050.01 09/05/08 SVENDSEN, RONALD 2,669.88 09/05/08 GERVAIS-JR, CLARENCE 3,342.04 09/05/08 LUKIN, STEVEN 4,260.90 09/05/08 ZWIEG, SUSAN 2,108.55 09/05/08 AHL, R. CHARLES 5,453.00 09/05/08 ENGSTROM, SHURENE 416.00 09/05/08 FINWALL, SHANN 2,820.55 09/05/08 KNUTSON, LOIS 1,791.43 09/05/08 KONEWKO, DUWAYNE 3,963.44 09/05/08 NIVEN, AMY 1,332.42 09/05/08 PASSI, CRYSTAL 810.00 09/05/08 PRIEFER, WILLIAM 2,601.27 09/05/08 AHL, GREGORY 480.00 09/05/08 BRINK, TROY 2,237.25 09/05/08 BUCKLEY, BRENT 1,677.35 09/05/08 DEBILZAN, THOMAS 2,006.15 09/05/08 EDGE, DOUGLAS 2,026.15 09/05/08 HAMRE, MILES 1,056.00 09/05/08 JONES, DONALD 2,026.15 09/05/08 MEISSNER, BRENT 1,579.75 09/05/08 MEYER, GERALD 2,086.59 09/05/08 NAGEL, BRYAN 3,015.02 09/05/08 OSWALD, ERICK 2,216.77 09/05/08 RUNNING, ROBERT 2,192.45 09/05/08 SETNES, SAMUEL 480.00 09/05/08 TEVLIN, TODD 2,026.15 09/05/08 BURLINGAME, NATHAN 1,710.97 09/05/08 DUCHARME, JOHN 2,558.87 09/05/08 ENGSTROM, ANDREW 2,263.24 09/05/08 GAYNOR, VIRGINIA 2,182.96 09/05/08 JACOBSON, SCOTT 2,108.55 09/05/08 JAROSCH, JONATHAN 2,367.75 09/05/08 JOHNSON, TRENT 880.00 09/05/08 KREGER, JASON 1,884.32 09/05/08 KUMMER, STEVEN 2,727.01 09/05/08 LINDBLOM, RANDAL 2,820.06 09/05/08 LOVE, STEVEN 2,599.03 09/05/08 O'CONNOR, DONOVAN 805.20 09/05/08 THOMPSON, MICHAEL 3,094.21 09/05/08 ZIEMAN, SCOTT 231.00 09/05/08 EDSON, DAVID 2,049.92 09/05/08 HINNENKAMP, GARY 2,013.71 09/05/08 MARUSKA, MARK 3,000.18 09/05/08 NAUGHTON, JOHN 2,006.15 09/05/08 NORDQUIST, RICHARD 2,006.15 Packet Page Number 262 of 289 09/05/08 NOVAK, MICHAEL 2,006.15 09/05/08 SCHINDELDECKER, JAMES 2,008.46 09/05/08 BIESANZ, OAKLEY 1,212.58 09/05/08 DEAVER, CHARLES 585.78 09/05/08 GERNES, CAROLE 419.38 09/05/08 HAYMAN, JANET 1,394.55 09/05/08 HUTCHIlVSON, ANN 2,472.00 09/05/08 SOUTTER, CHRISTINE 99.13 09/05/08 WACHAL, KAREN 738.49 09/05/08 FRY, PATRICIA 1,844.48 09/05/08 HALL, KATHLEEN 234.00 09/05/08 SINDT, ANDREA 2,325.69 09/05/08 THOMPSON, DEBRA 710.62 09/05/08 EKSTRAND, THOMAS 3,600.06 09/05/08 BRASH, JASON 1,715.75 09/05/08 CARVER, NICHOLAS 3,027.38 09/05/08 FISHER, DAVID 3,938.72 09/05/08 RICE, MICHAEL 2,414.97 09/05/08 SWAN, DAVID 2,486.15 09/05/08 WELLENS, MOLLY 1,492.61 09/05/08 JOHNSON, GENE 1,600.00 09/05/08 BERGER, STEPHANIE 58.50 09/05/08 BJORK, ALICIA 820.00 09/05/08 BJORK, BRANDON 880.00 09/05/08 OHLHAUSER, MEGHAN 1,200.00 09/05/08 ROBBIlVS, AUDRA 2,439.86 09/05/08 ROBBIlVS, EMERALD 13.50 09/05/08 RYCHLICKI, NICHOLE 372.00 09/05/08 SCHALLER, SCOTT 244.38 09/05/08 SHERRILL, CAITLIN 318.75 09/05/08 TAUBMAN, DOUGLAS 3,115.54 09/05/08 TAYLOR, JAMES 2,007.26 09/05/08 GERMAIlV, DAVID 2,015.39 09/05/08 HAAG, MARK 2,006.15 09/05/08 NADEAU, EDWARD 3,384.17 09/05/08 SCHULTZ, SCOTT 2,251.16 09/05/08 BERGLUND, DANIEL 406.00 09/05/08 BRENEMAN, NEIL 1,700.71 09/05/08 CRAWFORD - JR, RAYMOND 590.00 09/05/08 DICKS, JOHN 36.00 09/05/08 EVANS, CHRISTINE 991.17 09/05/08 FABIO-SHANLEY, MICHAEL 369.00 09/05/08 GADOW, ANNA 398.48 09/05/08 GLASS, JEAN 1,982.54 09/05/08 GROPPOLI, LINDA 443.63 09/05/08 HANSEN, LORI 2,490.13 09/05/08 HER, CHONG 234.00 09/05/08 HIX, MELINDA 409.75 09/05/08 HOFMEISTER, MARY 1,015.11 09/05/08 NAGEL, BROOKE 482.00 09/05/08 PELOQUIlV, PENNYE 500.16 09/05/08 SCHOENECKER, LEIGH 427.50 09/05/08 STAPLES, PAULINE 3,212.78 09/05/08 VANG, KAY 156.00 Packet Page Number 263 of 289 09/05/08 VANG, TIM 256.00 09/05/08 ZIELINSKI, JUDY 46.20 09/05/08 AICHELE, MEGAN 124.88 09/05/08 ANDERSON, JOSHUA 235.73 09/05/08 ANDERSON, JUSTIN 78.10 09/05/08 ANDREA, JENESSA 70.00 09/05/08 BAUDE, SARAH 119.00 09/05/08 BEITLER, JULIE 85.00 09/05/08 BENJAMIN, AYLA 60.33 09/05/08 BRUSOE, AMY 41.10 09/05/08 BRUSOE, CRISTINA 410.83 09/05/08 BUCKLEY, BRITTANY 47.13 09/05/08 DEMPSEY, BETH 122.50 09/05/08 DEVRIENDT, KARA 25.00 09/05/08 DUNN, RYAN 885.76 09/05/08 ERICKSON-CLARK, CAROL 23.75 09/05/08 FLACKEY, MAUREEN 49.00 09/05/08 FONTAINE, KIM 775.45 09/05/08 GIEL, NICOLE 187.00 09/05/08 GREDVIG, ANDERS 468.63 09/05/08 GRUENHAGEN, LINDA 201.20 09/05/08 HOLMBERG, LADONNA 328.00 09/05/08 HORWATH, RONALD 2,439.87 09/05/08 JASKEN, NICHOLAS 318.00 09/05/08 JOSSART, ANGELA 34.00 09/05/08 JOYER, JENNA 82.20 09/05/08 KOEHNEN, AMY 26.05 09/05/08 KOGLER, RYAN 227.50 09/05/08 KOLLER, NINA 217.40 09/05/08 KRONHOLM, KATHRYN 703.03 09/05/08 LAMEYER, ZACHARY 95.20 09/05/08 MCCANN, NATALIE 72.00 09/05/08 MCCARTHY, ERICA 111.38 09/05/08 MILLER, SARA 18.00 09/05/08 PROESCH, ANDY 466.75 09/05/08 RHODY, DIANE 147.00 09/05/08 RICHTER, DANIEL 106.50 09/05/08 RICHTER, NANCY 1,307.64 09/05/08 RONNING, ISAIAH 199.50 09/05/08 SCHAEFER, NATALIE 78.75 09/05/08 SCHREIER, ROSEMARIE 153.00 09/05/08 SCHREINER, MICHELLE 119.82 09/05/08 SCHUNEMAN, GREGORY 174.68 09/05/08 SEMONICK, MICHELLE 26.00 09/05/08 SKUNES, KELLY 87.75 09/05/08 SMITH, ANN 219.30 09/05/08 TUPY, ELIANA 34.00 09/05/08 TUPY, HEIDE 212.00 09/05/08 TUPY, MARCUS 330.75 09/05/08 WARNER, CAROLYN 427.55 09/05/08 WICKNER, KRISTY 124.88 09/05/08 WOLFGRAM, MARY 674.08 09/05/08 WOLFGRAM, TERESA 108.00 Packet Page Number 264 of 289 09/05/08 WOODMAN, ALICE 138.00 09/05/08 YOUNCE, BLAISE 24.50 09/05/08 ZALK, IDA 53.25 09/05/08 BOSLEY, CAROL 250.75 09/05/08 FITZENBERGER, VALERIE 292.00 09/05/08 GIERNET, ASHLEY 166.00 09/05/08 HER, SHILLAME 206.00 09/05/08 HOLMGREN, STEPHANIE 96.00 09/05/08 LANGER, CHELSEA 22.75 09/05/08 BEHAN, JAMES 1,873.81 09/05/08 DOUGLASS, TOM 1,202.52 09/05/08 GROPPOLI, JOE 382.00 09/05/08 PATTERSON, ALBERT 1,264.44 09/05/08 PRINS, KELLY 1,162.62 09/05/08 REILLY, MICHAEL 1,873.81 09/05/08 AICHELE, CRAIG 2,071.95 09/05/08 PRISM, STEVEN 2,277.28 09/05/08 WOEHRLE, MATTHEW 1,939.74 09/05/08 BERGO, CHAD 2,499.19 09/05/08 FOWLDS, MYCHAL 3,196.06 09/05/08 FRANZEN, NICHOLAS 2,083.07 1005741 09/05/08 LONGRIE, DIANA 473.15 1005742 09/05/08 DEFLORIN, ROXANNE 217.50 1005743 09/05/08 PENN, CHRISTINE 792.00 1005744 09/05/08 THOMFORDE, FAITH 345.00 1005745 09/05/08 CABLE, JEANETTE 288.00 1005746 09/05/08 MAHRE, CAROL 96.00 1005747 09/05/08 WELCHLIN, CABOT 3,004.68 1005748 09/05/08 ANDERSON, MICHAEL 480.00 1005749 09/05/08 GORE, MICHAEL 864.00 1005750 09/05/08 OLSON, SCOTT 480.00 1005751 09/05/08 PUHL, MATTHEW 420.00 1005752 09/05/08 FARLEY, JAMIE 698.75 1005753 09/05/08 GEBHARD, MADELINE 440.00 1005754 09/05/08 LINDA, KELLIE 40.50 1005755 09/05/08 MALLET, AMANDA 251.88 1005756 09/05/08 MARTIN, ARIELLE 261.00 1005757 09/05/08 NG, VANICK 150.00 1005758 09/05/08 BOBBINS, CAMDEN 101.50 1005759 09/05/08 HER, PETER 266.40 1005760 09/05/08 O'GRADY, VICTORIA 31.40 1005761 09/05/08 VUE, LOR PAO 196.65 1005762 09/05/08 BRENEMAN, SEAN 168.06 1005763 09/05/08 BUSSING, DYLAN 73.50 1005764 09/05/08 FENGER, JUSTIN 194.70 1005765 09/05/08 GRANT, MELISSA 326.52 1005766 09/05/08 MCLAURIN, CHRISTOPHER 98.01 1005767 09/05/08 PIEPER, THEODORE 31.25 1005768 09/05/08 ROSTRON, ROBERT 280.94 1005769 09/05/08 RYDEEN, ARIEL 57.05 1005770 09/05/08 SAUCERMAN, MICHAEL 143.93 1005771 09/05/08 SCHAEFER, JAMES 105.13 1005772 09/05/08 SCHMIDT, JOHN 123.38 1005773 09/05/08 BATTLER, CASSANDRA 52.50 Packet Page Number 265 of 289 1005774 09/05/08 ZAGER, LINNEA 1005775 09/05/08 BOWMAN, MATTHEW 1005776 09/05/08 SCHULZE, KEVIN 1005777 09/05/08 VALERIO, TARA 35.00 291.00 279.25 232.00 TOTAL 472,648.22 Packet Page Number 266 of 289 Trans Date Posting Date Merchant Name Trans Amount Name 08/15/2008 08/18/2008 MUSKA LIGHTING CENTER $640.14 JIM BEHAN 08/25/2008 08/26/2008 CONTINENTAL RESEARCH $359.01 JIM BEHAN 08/21/2008 08/25/2008 CATCO PARTS&SERVICE $14.91 RON BOURQUIN 08/28/2008 08/29/2008 PETSMART INC 461 $44.54 NEIL BRENEMAN 08/19/2008 08/20/2008 HEJNY RENTAL $232.03 TROY BRINK 08/19/2008 08/20/2008 ACTION ENVELOPE PRINTING $65.92 HEIDI CAREY 08/20/2008 08/21/2008 PRICE CHOPPER INC $1,112.98 HEIDI CAREY 08/22/2008 08/25/2008 FEDEX KINKO'S #0617 $20.67 HEIDI CAREY 08/26/2008 08/27/2008 VZWRLSS-IVR VN $139.74 HEIDI CAREY 08/18/2008 08/20/2008 THE HOME DEPOT 2801 ($64.53) SCOTT CHRISTENSON 08/18/2008 08/20/2008 VIKING ELEC-CREDIT DEPT. $200.42 SCOTT CHRISTENSON 08/18/2008 08/20/2008 VIKING ELEC-CREDIT DEPT. $156.65 SCOTT CHRISTENSON 08/18/2008 08/20/2008 THE HOME DEPOT 2801 $31.57 SCOTT CHRISTENSON 08/20/2008 08/22/2008 VIKING ELEC-CREDIT DEPT. $989.68 SCOTT CHRISTENSON 08/21/2008 08/25/2008 VIKING ELEC-CREDIT DEPT. $500.99 SCOTT CHRISTENSON 08/21/2008 08/25/2008 VIKING ELEC-CREDIT DEPT. $185.90 SCOTT CHRISTENSON 08/21/2008 08/25/2008 VIKING ELEC-CREDIT DEPT. $95.61 SCOTT CHRISTENSON 08/21/2008 08/25/2008 VIKING ELEC-CREDIT DEPT. $0.96 SCOTT CHRISTENSON 08/21/2008 08/25/2008 THE HOME DEPOT 2801 $47.70 SCOTT CHRISTENSON 08/22/2008 08/25/2008 VIKING ELEC-CREDIT DEPT. $66.19 SCOTT CHRISTENSON 08/25/2008 08/27/2008 RYAN PLUMBING & HEATING $559.00 SCOTT CHRISTENSON 08/25/2008 08/27/2008 VIKING ELEC-CREDIT DEPT. $338.76 SCOTT CHRISTENSON 08/25/2008 08/27/2008 VIKING ELEC-CREDIT DEPT. $231.52 SCOTT CHRISTENSON 08/25/2008 08/27/2008 THE HOME DEPOT 2801 $66.60 SCOTT CHRISTENSON 08/26/2008 08/28/2008 THE HOME DEPOT 2801 ($35.73) SCOTT CHRISTENSON 08/26/2008 08/28/2008 THE HOME DEPOT 2801 $20.98 SCOTT CHRISTENSON 08/27/2008 08/28/2008 SUPERAMERICA 04022 $9.60 SCOTT CHRISTENSON 08/23/2008 08/25/2008 THE HOME DEPOT 2810 $35.84 CHARLES DEAVER 08/23/2008 08/25/2008 MENARDS 3022 $9.45 CHARLES DEAVER 08/25/2008 08/27/2008 RYCO SUPPLY COMPANY $109.59 CHARLES DEAVER 08/28/2008 08/29/2008 RED WING SHOE STORE $129.00 DOUG EDGE 08/21/2008 08/22/2008 MENARDS 3059 $105.55 DAVE EDSON 08/22/2008 08/25/2008 ICI-DULUX-PAINTS #0092 $62.56 DAVE EDSON 08/19/2008 08/20/2008 TWIN CITY FILTER SERV. $43.39 LARRY FARR 08/20/2008 08/22/2008 THE HOME DEPOT 2801 $197.39 LARRY FARR 08/22/2008 08/25/2008 THE HOME DEPOT 2801 $45.70 LARRY FARR 08/25/2008 08/27/2008 THE HOME DEPOT 2801 $22.82 LARRY FARR 08/26/2008 08/27/2008 MENARDS 3059 $72.02 LARRY FARR 08/27/2008 08/28/2008 DAVIS LOCK & SAFE $3,596.13 LARRY FARR 08/27/2008 08/28/2008 THE TRANE COMPANY $889.50 LARRY FARR 08/27/2008 08/29/2008 THE HOME DEPOT 2801 $7.67 LARRY FARR 08/14/2008 08/18/2008 OFFICE DEPOT #1090 $123.70 KAREN FORMANEK 08/16/2008 08/18/2008 PITNEY BOWES INVOICE $881.82 KAREN FORMANEK 08/20/2008 08/25/2008 CURTIS 1000 $29.46 KAREN FORMANEK 08/19/2008 08/19/2008 DMI* DELL K-12/GOVT $3,465.40 MYCHAL FOWLDS 08/19/2008 08/20/2008 ASSET RECOVERY CORP $81.11 MYCHAL FOWLDS 08/19/2008 08/20/2008 ELECTRO WATCHMAN INC $137.50 MYCHAL FOWLDS 08/20/2008 08/20/2008 GOVDOCS.COM, INC. $820.00 MYCHAL FOWLDS 08/21/2008 08/22/2008 AT&T *8310000707190 $1,032.95 MYCHAL FOWLDS 08/21/2008 08/25/2008 CITY OF ROSEVILLE CITY HA $865.00 MYCHAL FOWLDS 08/14/2008 08/18/2008 ONESTOPBUY COM $120.30 NICK FRANZEN 08/15/2008 08/18/2008 CDW GOVERNMENT $610.75 NICK FRANZEN Packet Page Number 267 of 289 08/15/2008 08/18/2008 OFFICE MAX $45.84 NICK FRANZEN 08/19/2008 08/20/2008 INSIGHT PUBLIC SECTOR $222.42 NICK FRANZEN 08/20/2008 08/21/2008 SYX*TIGERDIRECT.COM $36.96 NICK FRANZEN 08/21/2008 08/25/2008 CIRCUIT CITY SS #3137 ($64.04) NICK FRANZEN 08/25/2008 08/26/2008 INSIGHT PUBLIC SECTOR $38.11 NICK FRANZEN 08/25/2008 08/27/2008 CIRCUIT CITY SS #3135 ($32.03) NICK FRANZEN 08/25/2008 08/27/2008 CIRCUIT CITY SS #3137 $106.74 NICK FRANZEN 08/26/2008 08/28/2008 HOULE FARM GARDEN & PET $18.79 CLARENCE GERVAIS 08/18/2008 08/19/2008 RP *COUNTRY STORE $14.98 JANET M GREW HAYMAN 08/20/2008 08/22/2008 OFFICE MAX $14.40 JANET M GREW HAYMAN 08/14/2008 08/18/2008 THE HOME DEPOT 2801 $22.93 MARK HAAG 08/18/2008 08/20/2008 ANCHOR SCIENTIFIC INC $359.18 MARK HAAG 08/18/2008 08/20/2008 OXYGEN SERVICE CO INC $20.10 MARK HAAG 08/19/2008 08/20/2008 HENRIKSEN ACE HARDWARE $10.13 MARK HAAG 08/20/2008 08/22/2008 GRUBER'S POWER EQUIPME $5.17 MARK HAAG 08/22/2008 08/25/2008 WW GRAINGER 497 $762.84 MARK HAAG 08/25/2008 08/27/2008 OLSEN CHAIN & CABLE INC $430.16 MARK HAAG 08/14/2008 08/18/2008 OFFICE DEPOT #1090 $40.04 LORI HANSON 08/20/2008 08/20/2008 COMCAST CABLE COMM $89.86 LORI HANSON 08/21/2008 08/22/2008 ARAMARK MINNEAPOLIS OCS $560.39 LORI HANSON 08/27/2008 08/28/2008 CLOVER SUPER FOODS $173.00 LORI HANSON 08/16/2008 08/18/2008 MENARDS 3059 $12.55 PATRICK HEFFERNAN 08/27/2008 08/29/2008 OFFICE MAX $16.85 RICK HERLUND 08/27/2008 08/29/2008 THE HOME DEPOT 2801 $54.88 RICK HERLUND 08/15/2008 08/18/2008 HEJNY RENTAL $347.22 GARY HINNENKAMP 08/26/2008 08/28/2008 AMERICAN RED CROS01 OF 01 $796.93 RON HORWATH 08/26/2008 08/28/2008 THE HOME DEPOT 2801 $12.69 RON HORWATH 08/27/2008 08/29/2008 THE HOME DEPOT 2801 $11.19 RON HORWATH 08/18/2008 08/20/2008 BONESTROO $48.00 ANN E HUTCHINSON 08/26/2008 08/27/2008 METRO SALES INC $226.00 ANN E HUTCHINSON 08/20/2008 08/21/2008 HENRIKSEN ACE HARDWARE $14.92 DAVID JAHN 08/20/2008 08/22/2008 THE HOME DEPOT 2801 $38.24 DAVID JAHN 08/21/2008 08/25/2008 THE HOME DEPOT 2801 ($38.24) DAVID JAHN 08/26/2008 08/27/2008 DALCO ENTERPRISES, INC $807.87 DAVID JAHN 08/15/2008 08/18/2008 PAYPAL *MNEMSMEDICA $275.00 BERNARD R JUNGMANN 08/15/2008 08/18/2008 MILLS FLEET FARM #27 $42.66 BERNARD R JUNGMANN 08/22/2008 08/25/2008 OXYGEN SERVICE CO INC $105.00 BERNARD R JUNGMANN 08/26/2008 08/26/2008 TRI-ANIM HEALTH SERVICES $1,402.49 BERNARD R JUNGMANN 08/26/2008 08/27/2008 VIKING INDUSTRIAL CENTER $26.30 BERNARD R JUNGMANN 08/29/2008 08/29/2008 TRI-ANIM HEALTH SERVICES $219.97 BERNARD R JUNGMANN 08/22/2008 08/25/2008 HENRIKSEN ACE HARDWARE $5.09 TOM KALKA 08/17/2008 08/19/2008 WORLD FOOTLOCKER #5032 $95.00 FLINT KARIS 08/18/2008 08/19/2008 OFFICE DEPOT #1090 $41.52 LISA KROLL 08/21/2008 08/25/2008 OFFICE DEPOT #1090 $130.49 LISA KROLL 08/25/2008 08/27/2008 RAINBOW FOODS 00088617 $52.97 LISA KROLL 08/25/2008 08/27/2008 THE OLIVE GARD00012005 $176.83 LISA KROLL 08/26/2008 08/28/2008 OFFICE DEPOT #1090 $36.46 LISA KROLL 08/28/2008 08/29/2008 REED BUS INFO ACCT REC $479.70 LISA KROLL 08/14/2008 08/18/2008 CHEESECAKE DENVER $33.59 STEVE LUKIN 08/14/2008 08/18/2008 PARAMOUNT CAFE $13.27 STEVE LUKIN 08/15/2008 08/18/2008 DE LAGE LANDEN OP01 OF 01 $379.14 STEVE LUKIN 08/16/2008 08/18/2008 HYATT HOTELS DENVER CC $597.25 STEVE LUKIN 08/19/2008 08/21/2008 GOODYEAR AUTO SRV CT 6920 $51.24 STEVE LUKIN Packet Page Number 268 of 289 08/20/2008 08/21/2008 CUB FOODS, INC. $58.55 STEVE LUKIN 08/21/2008 08/22/2008 METRO FIRE $428.03 STEVE LUKIN 08/22/2008 08/25/2008 METRO SALES INC $559.58 STEVE LUKIN 08/22/2008 08/25/2008 METRO FIRE $1,018.11 STEVE LUKIN 08/22/2008 08/25/2008 MENARDS 3059 $56.46 STEVE LUKIN 08/22/2008 08/25/2008 AKRON BRASS $209.54 STEVE LUKIN 08/25/2008 08/26/2008 ROAD RESCUE EMERGENCYVE $1,158.02 STEVE LUKIN 08/25/2008 08/26/2008 WMS*WASTE MGMT WMEZPAY $376.63 STEVE LUKIN 08/26/2008 08/27/2008 OVERHEAD DOOR OF NORTH $415.92 STEVE LUKIN 08/27/2008 08/29/2008 MARATHON OIL 035212 $64.34 GORDON MALLORY 08/18/2008 08/20/2008 THE TESSMAN COMPANY $3,266.56 MARK MARUSKA 08/19/2008 08/21/2008 THE TESSMAN COMPANY $518.16 MARK MARUSKA 08/22/2008 08/25/2008 ON SITE SANITATION $72.42 MARK MARUSKA 08/22/2008 08/25/2008 QWESTCOMM*TN651 $58.04 ROBERT MITTET 08/28/2008 08/28/2008 COMCAST CABLE COMM $145.53 ROBERT MITTET 08/15/2008 08/18/2008 PIONEER PRESS SUBSCRIPTI $104.78 ED NADEAU 08/26/2008 08/28/2008 WW GRAINGER 497 $35.89 ED NADEAU 08/27/2008 08/28/2008 METROCALL/ARCH WIRE $15.97 ED NADEAU 08/26/2008 08/27/2008 UNITED RENTALS #D10 ($469.53) BRYAN NAGEL 08/14/2008 08/18/2008 OFFICE DEPOT #1090 $99.23 AMY NIVEN 08/18/2008 08/19/2008 MENARDS 3059 $63.94 MICHAEL NOVAK 08/20/2008 08/22/2008 OFFICE DEPOT #1090 $457.68 MARY KAY PALANK 08/22/2008 08/25/2008 OFFICE DEPOT #1090 $100.73 MARY KAY PALANK 08/22/2008 08/25/2008 OFFICE DEPOT #1090 $150.17 MARY KAY PALANK 08/14/2008 08/18/2008 TARGET 00011858 $38.41 PHILIP F POWELL 08/22/2008 08/25/2008 ADVANCED GRAPHIC SYSTEMS $148.04 PHILIP F POWELL 08/27/2008 08/29/2008 MEDCO SUPPLY $65.44 PHILIP F POWELL 08/20/2008 08/22/2008 S S TREE AND HORTICULTUR $180.00 WILLIAM J PRIEFER 08/25/2008 08/27/2008 S S TREE AND HORTICULTUR $357.50 WILLIAM J PRIEFER 08/14/2008 08/18/2008 KATH AUTO PARTS LC $66.38 STEVEN PRIEM 08/14/2008 08/18/2008 KATH AUTO PARTS NSP $45.97 STEVEN PRIEM 08/14/2008 08/18/2008 TOUSLEY FORD 127200039 $98.98 STEVEN PRIEM 08/15/2008 08/21/2008 FACTORY MOTOR PARTS #19 ($34.43) STEVEN PRIEM 08/16/2008 08/18/2008 ZEP MANUFACTURING $217.33 STEVEN PRIEM 08/16/2008 08/20/2008 BAUER BULT TRE33200023 $392.66 STEVEN PRIEM 08/18/2008 08/19/2008 MTI DISTRIBUTING, INC.-PL $209.02 STEVEN PRIEM 08/18/2008 08/19/2008 POLAR CHEVROLET MAZDA PAR $38.60 STEVEN PRIEM 08/18/2008 08/20/2008 TOUSLEY FORD 127200039 $37.38 STEVEN PRIEM 08/18/2008 08/20/2008 BAUER BULT TRE33200023 $86.89 STEVEN PRIEM 08/18/2008 08/20/2008 BAUER BULT TRE33200023 $122.39 STEVEN PRIEM 08/19/2008 08/21/2008 TOUSLEY FORD 127200047 $90.00 STEVEN PRIEM 08/20/2008 08/21/2008 DELEGARD TOOL COMPANY $402.13 STEVEN PRIEM 08/20/2008 08/22/2008 KATH AUTO PARTS NSP $99.80 STEVEN PRIEM 08/21/2008 08/22/2008 PARTS ASSOCIATES INC $10.32 STEVEN PRIEM 08/21/2008 08/25/2008 KATH AUTO PARTS NSP $45.72 STEVEN PRIEM 08/21/2008 08/25/2008 KATH AUTO PARTS NSP $7.82 STEVEN PRIEM 08/21/2008 08/25/2008 KATH AUTO PARTS NSP $41.21 STEVEN PRIEM 08/22/2008 08/25/2008 TOUSLEY FORD 127200039 $57.09 STEVEN PRIEM 08/26/2008 08/27/2008 TRUCK UTILITIES INC $11.08 STEVEN PRIEM 08/26/2008 08/27/2008 POLAR CHEVROLET MAZDA PAR $75.67 STEVEN PRIEM 08/26/2008 08/28/2008 KATH AUTO PARTS NSP $138.16 STEVEN PRIEM 08/27/2008 08/29/2008 KATH AUTO PARTS NSP $199.19 STEVEN PRIEM 08/28/2008 08/29/2008 AWDIRECT 1012056681 $83.82 STEVEN PRIEM Packet Page Number 269 of 289 08/28/2008 08/29/2008 POLAR CHEVROLET MAZDA PAR $12.47 STEVEN PRIEM 08/18/2008 08/19/2008 BEST BUY MHT 00000109 $27.74 KEVIN RABBETT 08/18/2008 08/19/2008 PAYPAL *RETAILSLASH $31.00 KEVIN RABBETT 08/19/2008 08/20/2008 PAYPAL *RETAILSLASH ($31.00) KEVIN RABBETT 08/20/2008 08/21/2008 MERITLINE.COM $59.80 KEVIN RABBETT 08/20/2008 08/22/2008 SHRED-IT $113.22 KEVIN RABBETT 08/20/2008 08/22/2008 SHRED-IT $49.95 KEVIN RABBETT 08/20/2008 08/22/2008 SHRED-IT $52.95 KEVIN RABBETT 08/27/2008 08/28/2008 BEST BUY MHT 00000109 $50.16 KEVIN RABBETT 08/19/2008 08/20/2008 USI ED GOV $17.35 TERRIE RAMEAUX 08/19/2008 08/21/2008 AMERID $210.31 TERRIE RAMEAUX 08/25/2008 08/26/2008 THE UPS STORE #2171 $61.87 TERRIE RAMEAUX 08/27/2008 08/28/2008 THE UPS STORE #2171 $31.58 TERRIE RAMEAUX 08/20/2008 08/21/2008 HILLYARD INC MINNEAPOLIS $1,850.53 MICHAEL REILLY 08/21/2008 08/22/2008 DALCO ENTERPRISES, INC $859.59 MICHAEL REILLY 08/18/2008 08/19/2008 CUB FOODS, INC. $12.81 AUDRA ROBBINS 08/20/2008 08/21/2008 TARGET 00011858 $27.98 AUDRA ROBBINS 08/20/2008 08/21/2008 STAYWELL - KRAMES $395.04 AUDRA ROBBINS 08/20/2008 08/22/2008 CVS PHARMACY #1751 Q03 $7.45 AUDRA ROBBINS 08/20/2008 08/22/2008 MN ZOO TARS $530.25 AUDRA ROBBINS 08/21/2008 08/25/2008 MICHAELS #2744 $35.10 AUDRA ROBBINS 08/22/2008 08/25/2008 TARGET 00011858 $40.31 AUDRA ROBBINS 08/22/2008 08/25/2008 TARGET 00006197 $58.01 AUDRA ROBBINS 08/22/2008 08/25/2008 CUB FOODS, INC. $84.01 AUDRA ROBBINS 08/27/2008 08/28/2008 MCDONALD'S F3117 $6.39 AUDRA ROBBINS 08/27/2008 08/28/2008 LITTLE CAESARS 1456 $88.61 AUDRA ROBBINS 08/27/2008 08/29/2008 OAKD.CIN #488 Q25 $339.00 AUDRA ROBBINS 08/27/2008 08/29/2008 MILLS FLEET FARM #27 $12.87 AUDRA ROBBINS 08/18/2008 08/19/2008 MENARDS 3059 $138.12 ROBERT RUNNING 08/20/2008 08/21/2008 MENARDS 3059 $24.39 JAMES SCHINDELDECKER 08/22/2008 08/25/2008 THE HOME DEPOT 2801 $37.28 JAMES SCHINDELDECKER 08/26/2008 08/28/2008 CARLSON TRACTOR & EQUIP $34.03 JAMES SCHINDELDECKER 08/22/2008 08/25/2008 GREEN MILL RESTAURANT $20.00 DEB SCHMIDT 08/25/2008 08/27/2008 WWW.PREFORATEDPAPER.COM $50.95 DEB SCHMIDT 08/26/2008 08/28/2008 OFFICE DEPOT #1090 $93.17 DEB SCHMIDT 08/16/2008 08/18/2008 UNIFORMS UNLIMITED INC $166.00 MICHAEL SHORTREED 08/26/2008 08/28/2008 UNIFORMS UNLIMITED INC $144.97 MICHAEL SHORTREED 08/28/2008 08/28/2008 APA ON-LINE MEMBERSHIPS $352.00 ANDREA SINDT 08/20/2008 08/22/2008 OFFICE DEPOT #2592 $14.92 PAULINE STAPLES 08/20/2008 08/22/2008 INNOVATIVE COLOR PRINTING $92.10 PAULINE STAPLES 08/15/2008 08/18/2008 DE LAGE LANDEN OP01 OF 01 $626.43 JOANNE M SVENDSEN 08/22/2008 08/25/2008 LOFFLER COMPANIES INC $409.92 JOANNE M SVENDSEN 08/22/2008 08/25/2008 CUB FOODS, INC. $21.30 JAMES TAYLOR 08/26/2008 08/28/2008 OFFICE MAX $32.01 DAVID J THOMALLA 08/28/2008 08/29/2008 LILLIE SUBURBAN NEWSPAPE $24.95 KAREN WACHAL 08/28/2008 08/29/2008 USPS 2663650009 $5.70 KAREN WACHAL 08/16/2008 08/18/2008 DALCO ENTERPRISES, INC $273.56 SUSAN ZWIEG 08/21/2008 08/25/2008 CUB FOODS, INC. S5C ($18.27) SUSAN ZWIEG 08/26/2008 08/27/2008 MENARDS 3018 $22.22 SUSAN ZWIEG TOTAL $48,813.87 Packet Page Number 270 of 289 Agenda Item M 1 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, City Clerk DATE: August 20, 2008 RE: Temporary Gambling Resolution for the Church of the Presentation of the Blessed Virgin Mary Introduction Stephen Blessing representing Church of the Presentation of the Blessed Virgin Mary has submitted an application for a temporary gambling permit. This is for the Men's Club annual event that will be held in the school gym located at 1725 Kennard Street on November 22, 2008 from 4:00 p.m. to 11:00 p.m. In order for the State of Minnesota to issue a temporary gambling permit, approval of the following resolution from the City is required: RESOLUTION BE IT HEREBYRESOLVED, by the City Council of Maplewood, Minnesota, that the temporary gambling permit for lawful gambling is approved for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street, to be used on November 22, 2008. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute X349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute X349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that the Council approve the above resolution for a temporary gambling permit. Packet Page Number 271 of 289 Agenda Item M2 MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, City Clerk DATE: September 15, 2008 RE: Certification of Election Judges RESOLUTION ACCEPTING ELECTION JUDGES RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the 2008 State General Election, to be held on Tuesday, November 4, 2008. Aasness, Richard Connolly, Colleen Fritsche, Samantha Ahrens, Fran Corbett, Robert Gebauer, Marilyn Albu, Josephine Cox, Cara Gierzak, Sister Clarice Albu, Verle Dansdill, Joanne Gimble, Muriel Anderson, Cynthia D'Arcio, India Golaski, Diane Anderson, Eleanor Davidson, Marianne Gudknecht, Jamie Anderson, Elsie Deeg, Edward Gunn, Jaclynn Anderson, Suzanne Deiman, Pauline Guthrie, Rosie Anderson, Vivian Demko, Fred Haines, Joseph Ansari, Ahsan DeZelar, Phil Hart, Barbara Arnold, Ajla Dicks, John Heininger, Gordon Arnold, Carole Dicks, Judy Herber, Darlene Baluyut, Jennifer Dickson, Helen Jean Hess, Harland Barrett, Marlis Dittel, Kathleen Hilliard, Barb Bartelt, Joan Droeger, Diane Hines, Constance Bedor, David DuCharme, Fred Hinnenkamp, Gary Belland, Jaime Duellman, Audrey Hogan, Anna Berg, Helen Eickhoff, Carolyn Holmer, Mary Berkas, Tom Erickson, Elizabeth Holzemer, Mary Berry, Robert Erickson, Eric Horgan, Gerlad Boehm, Catherine Erickson, Sue Horgan, Sharon Bolden, Donita Feld, Robyn Horton, Shirlee Bortz, Albert Finch, Roberta Hugo, Lisa Bortz, Jeanne Fischer, Lorraine Hulet, Jeanette Boyd, Mary Fischer, Mary Hulet, Robert Breidenstein, Ann Marie Fischer, Peter Huntoon, Lynn Brudzinski, Margaret Fitzgerald, Delores Hyvarinen, Theresa Bunde, Jennette Fosburgh, Anne Iversen, Mildred Bunkowske, Bernice Francis, Gretchen Iversen, Thomas Cahanes, Lucille Francis, Robert Jacobson, Scott Carbone, Joyce Franssen, MaryAnn Jagoe, Carol Carle, Jeanette Franzen, James Jefferson, Gwendolyn Carr, Robert Franzen, Nick Johannessen, Judith Cleland, Ann Freer, Mary Jo Johnson, Barbara Cohn Madson, Debra Friedlein, Charlene Johnson, Bradley Connelly, Thomas Friedlein, Richard Johnson, Mary P:\ELECTIONS\2008\Resolution-2008 General.doc Page 1 of 2 Packet Page Number 272 of 289 Agenda Item M2 Johnson, Warren Mechelke, Geraldine Schluender, Cynthia Jones, Julia Mechelke, Marylou Schneider, MaryAnn Jones, Shirley Meister-Westermann, Jean Schoenecker, Sandra Jurmu, Joyce Meyer, Jackie Schroepfer, Harriet Kirchoff, Harold Miller, Charlotte Schultz, Louise Knauss, Carol Minke, Mary Ann Shankar, Ananth Koch, Rosemary Misgen, Joan Shiff, Marge Kohuth, Julie Moriart, Janet Spangler, Bob Kolasa, Joan Mossong, Betty Spear, Michele Kramer, Dennis Mudek, Dolores Spies, Louis Kramer, Patricia Mudek, Leo Stafki, Tim Krekelberg, Mona Lou Muraski, Gerry Stenson, Karen Kroll, Lisa Myster, Thomas Stevens, Sandra Lackner, Marvella Newcomb, Winifred Storm, Mary Lally, Rita Nichols, Miranda Strandquist, Carol Lampe, Charlotte Nieters, Louise Strandquist, Michael Larson, Anita Norberg, Ann Strunk, Amye Larson, Michelle O'Brien, D. William (Bill) Swanson, Ingrid Lauren, Lorraine Olson, Anita Taylor, Lorraine Lawrence, Donna Olson, Lois Taylor, Rita Leiter, Barbara Olson, Norman Thomforde, Faith Leo , Pati Oslund, Kathryn Tillman, Leila Leo, Ann Oster, Andrea Tolbert, Franklin Leonard, Claudette Paddock, Ken Trippler, Dale Lincowski, Steve Parent, Dian Urbanski, Carolyn Lincowski, Vi Pehl, David Urbanski, Holly Lockwood, Jackie Peitzman, Lloyd Urbanski, Michelle Lodge, Audrey Popham, Mike Urbanski, William Lofgren, Delores Priefer, William VanBlaricom, Beulah Lofgren, Richard Quistad, Ida Vanek, Mary Lowe-Adams, Shari Rempel, Lovella Vatne, Mary Lucas, Lydia Rohrbach, Charles Volkman, Phyllis Lund, Nancy Rohrbach, Elaine Walstead, Patricia Luttrell, Shirley Roller, Carolyn Wandersee, Gene Mahowald, Valerie Ronayne, Rita Wasmundt, Gayle Mahre, Carol Ronholm, Mary Weiland, Connie Mahre, Jeri Ronning, Jeff Weldy, Susan Manthey, John Rudeen, Elaine Whitcomb, Larry Marsh, Delores Sandberg, Janet Willy, John Maskrey, Thomas Satriano, Pauline Witschen, Delores Maustou, Shelia Sauer, Elmer Yorkovich, Cindy McCauley, Judy Sauer, Kathleen Zacho, Karen Mealey, Georgia Scheunemann, Marjorie Recommendation of the approved list of election judges is requested. Approval of this Resolution does not qualify individuals to serve as election judges. Appointments will be made from this list to fill the needed positions but not everyone on this list will be appointed. Additionally, individuals that have not completed the required election judge training and completed the paperwork required by the city will not be permitted to work unless they have met these requirements. P:\ELECTIONS\2008\Resolution-2008 General.doc Page 2 of 2 Packet Page Number 273 of 289 Agenda Item M3 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: DuWayne Konewko, Deputy Director of Public Works Bill Priefer, Public Works Operations Analyst SUBJECT: Approval of Fall Clean-up Event DATE: September 8, 2008 INTRODUCTION The 2008 Maplewood Fall Clean-Up Event is scheduled to take place on October 18th at Gethsemane Lutheran Church, 2410 Stillwater Avenue, from 7 a.m. to 1 p.m. Staff is recommending that the fees remain the same as last spring's Clean-up Event. These fees allow Maplewood residents to pay for approximately 25 to 35% of disposal costs. In the past the City has typically targeted a subsidy rate of approximately 65 to 75% of these disposal costs. Attached is a copy of the fee schedule for your review. There will be no fee, however, for the disposal of electronic equipment such as televisions, computers, monitors, cell phones and other "e-waste". Anew Minnesota State law requires electronics manufacturers to help pay for the recycling of a-waste which allows Maplewood to waive the fees that we have charged in the past. Maplewood's Environmental and Natural Resource Commission members will also be present at this collection event to answer questions and distribute educational information to the residents. RECOMMENDATION Staff recommends approval of the 2008 Fall Clean-Up Event scheduled for October 18th at Gethsemane Lutheran Church from 7 a.m. to 1 p.m. Attachment: 1. Fall Clean-Up Event Fee Schedule/Information Fact Sheet Packet Page Number 274 of 289 Agenda Item M3 Attachment 1 FALL CLEAN-UP DAY Maplewood's annual Fall Clean-up day is Saturday, October 18t" from 7 a.m. to 1 p.m. at Gethsemane Lutheran Church, 2410 Stillwater Avenue. Maplewood residents, with proof of residency, will be able to dispose of appliances, tires, construction debris, mattresses, furniture, car parts, scrap metal, other assorted junk, and all electronic equipment such as televisions, computers, monitors and cell phones. NO BRUSH OR TREE WASTE WILL BE ACCEPTED. There will be no fee for the disposal of electronic equipment such as televisions, computers, monitors, cell phones and other "e-waste". Anew Minnesota law requires electronics manufacturers to help pay for recycling of a-waste which allows Maplewood to waive the fees that we have charged in the past. If you are disposing of a-waste only, we encourage you to work with your neighbors to combine your a-waste into one vehicle so that the lines and your wait in line will be shorter. A new effort this year includes the collection of bicycles by Re-Cycle, a used bicycle shop in Minneapolis Re-Cycle will be collecting bicycles in ANY CONDITION. Many of the bicycles will be restored and returned to the road for re-use. Others will be stripped for parts. Are-used bicycle saves approximately 175 pounds of carbon dioxide emissions by reducing the need to produce a new bicycle. For more information, visit re-cycle.com. In conjunction with this event, Maplewood will also be sponsoring a food drive for the Second Harvest Food Bank. Containers will be set up to collect food items. Tuna, peanut butter, macaroni and cheese, canned soups and vegetables, infant items, dried foods and cash are needed. COLLECTION FEES (CASH OR CHECK ONLYI TYPE OF LOAD Cars without a trailer ........................ ........ $10 Cars with a trailer ............................. ....... $15 Pick-up trucks ......... ... ... .................. ....... $15 Large loads (determined by city) ......... ...... $50 plus INDIVIDUAL ITEMS Car tires with or without rims .............. ........ $3 each Appliances .................. ... ... ... .......... ........ $10 each Please call 651-249-2400 with any questions that you may have Packet Page Number 275 of 289 Agenda Item M4 MEMORANDUM TO: Charles Ahl, Acting City Manager FROM: DuWayne Konewko, Deputy Director of Public Works Shann Finwall, AICP, Environmental Planner SUBJECT: Approval of Environmental and Natural Resources Rules of Procedure DATE: September 12, 2008 for the Sept. 22 City Council Meeting INTRODUCTION The ordinance establishing the Environmental and Natural Resources (ENR) Commission was adopted by the City Council on September 11, 2006. The ordinance at section 18-185 states that the Commission shall elect its own officers, establish meeting times, and adopt its own rules of procedure to be reviewed and approved by the City Council. DISCUSSION Since the creation of the ENR Commission in 2006, the Commission has run their meetings without formal rules of procedure. Earlier this year the ENR Commission determined that they would adopt more formalized rules for their meetings to ensure they are facilitated and conducted in a manner that will reduce the risk of mishandling important matters. During the April 21 and May 20 ENR Commission meetings, the Commission reviewed several documents to assist them in the creation of their rules of procedure. Those documents included portions of the League of Minnesota Cities 2008 Handbook for Minnesota Cities, Planning Commission Rules of Procedure, Community Design Review Board Rules of Procedure, City Council Appointment Policy for Commissioners, and Robert's Rules of Order (Revised) Parliamentary Motions Guide. The April 21 and May 20 ENR Commission meeting minutes are attached for review (Attachment 1 and 2). RECOMMENDATION Review and approve the attached ENR Commission Rules of Procedure (Attachment 3). Attachments: 1. April 21, 2008 Environmental and Natural Resources Commission Minutes 2. May 20, 2008 Environmental and Natural Resources Commission Minutes 3. Environmental and Natural Resources Commission Rules of Procedure Packet Page Number 276 of 289 Agenda Item M4 Attachment 1 Environmental and Natural Resources Commission Minutes Monday, April 21, 2008 Council Chambers -Maplewood City Hall 1830 County Road B East 6:00 p.m. Call to Order: 6 p.m. Roll Call: Commissioners Present: Carole Lynne, Carol Mason Sherrill, Frederica Musgrave, Ginny Yingling, Dale Trippler Staff Present: Shann Finwall, Environmental Planner New Business: Rules of Procedure. Planner Finwall discussed the proposed Rules of Procedure. Rules of Procedure will help the Environmental and Natural Resources (ENR) Commission facilitate the conduct of meetings and reduce the risk of mishandling important matters. Staff is requesting that the ENR Commission review the draft Rules of Procedure and make comments and recommendations. The following comments were made by the commissioners regarding the Rules of Procedure: • Meetings: Commissioner Lynne asked if there was anything stating that if a commissioner missed three-consecutive regular meetings in a year without good cause that they would be asked to resign? Chair Yingling pointed out that this was covered in the ordinance and the ordinance over-rides the rules. Commissioner Musgrave asked if there was a possibility of holding one three-hour meeting instead of two meetings a month. Chair Yingling stated that due to the other board and commission schedules in the council chambers this was not possible. The commissioners stated that the meeting time should be changed from 5:45 to 5:15. April 21, 2008, ENR Commission Minutes Page 1 Packet Page Number 277 of 289 Agenda Item M4 Attachment 1 Planner Finwall asked if the commissioners would appreciate a call prior to the meetings. This way staff can be assured that there will be a quorum and the commissioners can have a reminder. The commissioners agreed that this was not necessary. Commissioner Musgrave expressed concern that atwo-day notice prior to a special meeting does not seem adequate. Commissioner Musgrave made a motion, seconded by Chair Yingling to require more notice than just two days prior to a special meeting. The motion failed by a vote of 2 to 1 with Commissioners Lynne and Chair Yingling voting against, Commissioner Musgrave voting for, and Commissioners Trippler and Mason Sherrill abstaining. • Quorum No changes. • Duties of Chairperson The commission discussed adding another responsibility for the chairperson including attending city council meetings when an agenda item reviewed by the commission will be heard. In the discussion of appointments, the commission added the requirement that all task force representatives will be appointed by the overall commission by a majority vote. This would require the removal of the chairperson's responsibility of appointing the task force members in this section. • Election of Officers The commission would like to add a section on the procedure for electing officers. The commission was not able to complete this item and will continue this discussion at a later meeting. • Chairperson and Vice Chairperson The word "appointed" was changed to "elected" in this section. • Vacancies No changes. April 21, 2008, ENR Commission Minutes Page 2 Packet Page Number 278 of 289 Agenda Item M4 Attachment 1 • Appointments This item was changed so that task force representatives will be appointed by the commission by a majority vote. • Public Works Department No changes. • Agenda Commissioner Trippler made a motion, seconded by Commissioner Mason Sherrill to adopt the format for agendas which would move visitor presentations below new business. The motion passed by a vote of 4 to 1 with Commissioner Musgrave voting against the motion. • Amendment or Suspension of Rules No changes. • Rules of Order The commission pointed out to staff that the sentence should end just after "Roberts Rules of Order, Revised." The commissioners discussed the election of chair and vice chair. Commissioner Musgrave suggested that commissioners should give a five minute speech as to why they want to be a chair or vice chair prior to the election. Commissioner Mason-Sherrill suggested rather than a speech the commissioners could announce their desire to run for chair orvice-chair in December, that way if a commissioner wants more information on why that person wants to be the chair or vice chair they would have time to discuss it with them. No decision was made and the commissioners agreed to discuss this item at a later date. Commissioner Trippler made a motion to approve the portions of the Rules of Procedure discussed during the meeting, seconded by Commissioner Mason Sherrill. The motion passed by a vote of 4 to 1 with Commissioner Musgrave voting against the draft Rules based on concerns with the special emergency meetings (too short notice) and agenda format (listing visitor presentations further down on the agenda). April 21, 2008, ENR Commission Minutes Page 3 Packet Page Number 279 of 289 Agenda Item M4 Attachment 2 ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION MINUTES MONDAY, MAY 20, 2008 COUNCIL CHAMBERS - MAPLEWOOD CITY HALL 1830 COUNTY ROAD B EAST Chairperson Yingling called the meeting to order at 5:20 p.m. ATTENDANCE: Commissioner Carole Lynne Excused Commissioner Carol Mason Sherrill Present Commissioner Frederica Musgrave Present Commissioner Dale Trippler Present Chair Ginny Yingling Present STAFF PRESENT Shann Finwall, Environmental Planner UNFINISHED BUSINESS: Rules of Procedure Commissioner Musgrave had a question regarding section G -does it need to specify that if the chair can't attend the city council meeting then the vice chair should attend, and if the vice chair can't attend the chair will appoint someone to attend? Chair Yingling suggested that the language suggested by Commissioner Musgrave be added. The Commission discussed the final remaining section of the Rules of Procedure which included election of chair and vice chair. A motion was made by Commissioner Yingling, seconded by Commissioner Mason Sherrill to approve the election of chair and vice chair section of the ENR rules. The motion was carried by a vote of 4 to 0. Following is the rules of procedure language previously adopted by the commission as well as the new language added during the May 20 meeting for the rules of procedure: ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION RULES OF PROCEDURE We, the members of the Environmental and Natural Resources Commission of the City of Maplewood, Minnesota, created pursuant to Division 4, Sections 18.180 to 18.189 of the Maplewood Code of Ordinances, hereby adopt the following "Rules of Procedure," subject to the provisions of said Article, which is hereby made a part of these Rules: Packet Page Number 280 of 289 Agenda Item M4 Attachment 2 A. APPOINTMENTS The city council shall make appointments to the environmental and natural resources commission by following the current city appointment policy. B. MEETINGS All meetings shall be held in the council chambers in Maplewood City Hall, 1830 E. County Road B, unless otherwise directed by the chairperson or staff, in which case at least 24 hours notice will be given to all commissioners. 2. Regular meetings shall be held at 5:15 p.m. on the first Tuesday of each calendar month, provided that when the meeting falls on a legal holiday or voting day, such meeting shall be rescheduled. 3. Special meetings may be held upon call by the chairperson or in his/her absence, by the vice chairperson, or by any other commissioner with the concurrence of a majority of the commissioners with at least 48 hours notice to all commissioners. C. PUBLIC WORKS DEPARTMENT In addition to carrying out the duties prescribed in city ordinance the environmental planner or a designated replacement shall: Prepare the agenda for each meeting. 2. Act as technical advisor on any matter which comes before the commission. 3. Make written recommendations to the commission on matters referred to the commission. 4. Schedule any matter with the city council that has been reviewed by the commission that requires city council approval. D. AGENDA Copies of the agenda, together with pertinent staff reports and copies of the minutes of the previous meeting shall be made available to each member of the commission no later than three days prior to the next scheduled meeting. 2. The agenda format shall generally read as follows: a. Call to Order b. Roll Call c. Approval of Agenda d. Approval of Minutes e. Unfinished Business f. New Business g. Visitor Presentations h. Commissioner Presentations 2 Packet Page Number 281 of 289 Agenda Item M4 Attachment 2 Staff Presentations Adjournment E. QUORUM A simple majority of the current membership of the commissioners shall constitute a quorum. 2. Any commissioner who abstains from voting on a particular question because of possible conflict of interest or other reason shall not be considered a member of the commission for the purpose of determining a quorum for the consideration of the issue. 3. Any action by the commission shall require a majority vote of the members present. F. ELECTION OF OFFICERS A chairperson and vice chairperson shall be elected at the first environmental and natural resources commission in January of each year and will serve until their successors have been elected. Nominations and members interested in serving as the chairperson or vice-chairperson shall be announced at the last meeting of the year. The chairperson will call for further nominations at the first meeting in January each year prior to the election. G. DUTIES OF THE CHAIRPERSON In addition to the duties prescribed in the ordinance, the chair shall represent the commission at each city council meeting where a commission item is on the agenda, to present the commission's recommendations and to answer questions from the city council regarding the decision. If the chair is unavailable to attend the city council meeting, the chair will appoint a representative from the commission. H. CHAIRPERSON AND VICE-CHAIRPERSON The chairperson, vice chairperson, and such officers as the commission may decide shall be elected and assume duties according to the current ordinance. 2. In the absence of the chairperson, the vice chairperson shall perform all duties required of the chairperson. When both the chairperson and the vice chairperson are absent, the attending members shall elect a chairperson pro tem. 3. If the chairperson resigns from or is otherwise no longer on the commission, the vice chairperson shall become the acting chairperson until the commission can hold an election for new officers. If the vice chairperson resigns or is otherwise no longer on the commission, the commission will elect a new vice chairperson at the next possible commission meeting. Packet Page Number 282 of 289 Agenda Item M4 Attachment 2 I. TEMPORARY COMMITTEES The commission shall elect by a majority vote such standing committees and temporary committees as may be required and such committees will be charged with the duties, examinations, investigations, and inquiries relative to subjects assigned by the chair. 2. No standing or temporary committee shall have the power to commit the commission to the endorsement of any plan or program without the express approval of the commission. J. VACANCIES The environmental and natural resources commission positions shall be vacated or recommended to the city council for vacation according to the current environmental and natural resources ordinances. K. AMENDMENT OR SUSPENSION OF RULES Any of the foregoing rules may be temporarily suspended by a majority vote of the commissioners present. 2. The "Rules of Procedure" may be amended at any regular meeting by a majority vote. L. RULES OF ORDER In all points not covered by these rules, the commission shall be governed in its procedures by Robert's Rules of Order, Revised. 4 Packet Page Number 283 of 289 Agenda Item M4 Attachment 3 ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION RULES OF PROCEDURE May 20, 2008 We, the members of the Environmental and Natural Resources Commission of the City of Maplewood, Minnesota, created pursuant to Division 4, Sections 18.180 to 18.189 of the Maplewood Code of Ordinances, hereby adopt the following "Rules of Procedure," subject to the provisions of said Article, which is hereby made a part of these Rules: A. APPOINTMENTS The city council shall make appointments to the environmental and natural resources commission by following the current city appointment policy. B. MEETINGS All meetings shall be held in the council chambers in Maplewood City Hall, 1830 E. County Road B, unless otherwise directed by the chairperson or staff, in which case at least 24 hours notice will be given to all commissioners. 2. Regular meetings shall be held at 5:15 p.m. on the first Tuesday of each calendar month, provided that when the meeting falls on a legal holiday or voting day, such meeting shall be rescheduled. 3. Special meetings may be held upon call by the chairperson or in his/her absence, by the vice chairperson, or by any other commissioner with the concurrence of a majority of the commissioners with at least 48 hours notice to all commissioners. C. PUBLIC WORKS DEPARTMENT In addition to carrying out the duties prescribed in city ordinance the environmental planner or a designated replacement shall: Prepare the agenda for each meeting. 2. Act as technical advisor on any matter which comes before the commission. 3. Make written recommendations to the commission on matters referred to the commission. 4. Schedule any matter with the city council that has been reviewed by the commission that requires city council approval. -1- Packet Page Number 284 of 289 Agenda Item M4 Attachment 3 D. AGENDA Copies of the agenda, together with pertinent staff reports and copies of the minutes of the previous meeting shall be made available to each member of the commission no later than three days prior to the next scheduled meeting. 2. The agenda format shall generally read as follows: a. Call to Order b. Roll Call c. Approval of Agenda d. Approval of Minutes e. Unfinished Business f. New Business g. Visitor Presentations h. Commissioner Presentations i. Staff Presentations j. Adjournment E. QUORUM A simple majority of the current membership of the commissioners shall constitute a quorum. 2. Any commissioner who abstains from voting on a particular question because of possible conflict of interest or other reason shall not be considered a member of the commission for the purpose of determining a quorum for the consideration of the issue. 3. Any action by the commission shall require a majority vote of the members present. F. ELECTION OF OFFICERS A chairperson and vice chairperson shall be elected at the first environmental and natural resources commission in January of each year and will serve until their successors have been elected. Nominations and members interested in serving as the chairperson or vice- chairperson shall be announced at the last meeting of the year. The chairperson will call for further nominations at the first meeting in January each year prior to the election. G. DUTIES OF THE CHAIRPERSON In addition to the duties prescribed in the ordinance, the chair shall represent the commission at each city council meeting where a commission item is on the agenda, to present the commission's recommendations and to answer questions from the city council regarding the decision. If the chair is unavailable to attend the city council meeting, the chair will appoint a representative from the commission. -2- Packet Page Number 285 of 289 Agenda Item M4 Attachment 3 H. CHAIRPERSON AND VICE-CHAIRPERSON The chairperson, vice chairperson, and such officers as the commission may decide shall be elected and assume duties according to the current ordinance. 2. In the absence of the chairperson, the vice chairperson shall perform all duties required of the chairperson. When both the chairperson and the vice chairperson are absent, the attending members shall elect a chairperson pro tem. 3. If the chairperson resigns from or is otherwise no longer on the commission, the vice chairperson shall become the acting chairperson until the commission can hold an election for new officers. If the vice chairperson resigns or is otherwise no longer on the commission, the commission will elect a new vice chairperson at the next possible commission meeting. I. TEMPORARY COMMITTEES The commission shall elect by a majority vote such standing committees and temporary committees as may be required and such committees will be charged with the duties, examinations, investigations, and inquiries relative to subjects assigned by the chair. 2. No standing or temporary committee shall have the power to commit the commission to the endorsement of any plan or program without the express approval of the commission. J. VACANCIES The environmental and natural resources commission positions shall be vacated or recommended to the city council for vacation according to the current environmental and natural resources ordinances. K. AMENDMENT OR SUSPENSION OF RULES Any of the foregoing rules may be temporarily suspended by a majority vote of the commissioners present. 2. The "Rules of Procedure" may be amended at any regular meeting by a majority vote. L. RULES OF ORDER In all points not covered by these rules, the commission shall be governed in its procedures by Robert's Rules of Order, Revised. P:\P\MWorks\Environemental\Environmental Commission\Rules of Procedure (3) -3- Packet Page Number 286 of 289 Agenda Item M 5 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Steve Lukin, Fire Chief SUBJECT: Purchase of New Turnout Gear DATE: September 16, 2008 INTRODUCTION Each year we budget to replace worn turnout gear. Our goal is to replace ten (10) sets each year. Replacing ten sets per year will allow us to replace a firefighter's gear every eight years on average. The department has been purchasing the brand of gear called Morning Pride and we are very satisfied with their product. Morning Pride is only available from the representative in our area which is Jefferson Fire and Safety. RECOMMENDATION I am asking the city council to approve the purchase of ten (10) sets of Morning Pride turnout gear in the amount of $17,446 from Jefferson Fire and Safety. These funds are in the 2008 department budget. Packet Page Number 287 of 289 Agenda Item N 1 MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: DuWayne Konewko, Deputy Director of Public Works SUBJECT: Joy Park Phase 1 Improvements, City Project 08-14, Resolution Receiving Bids and Awarding Construction Contract DATE: September 11, 2008 INTRODUCTION Phase 1 of the Joy Park Master Plan Improvements consists of: a 10-foot bituminous trail from the Helen Street-Lydia Avenue intersection along Lydia-Joy Road to the Joy Road-TH120 intersection, improvements to the east boat ramp access parking lot, and wetland mitigation for minor impacts to portions of three wetland areas along the trail corridor. Shoreline stabilization work and related lake access step areas are being bid as an alternate. Pending award of a construction contract, construction of the base project is expected to begin in early October. Advertising for bids began on August 27, 2008 after receiving authorization from council at the August 18' 2008 city council meeting. Bids are to be opened at 10:00 a.m. on Friday, September 19 at city hall. Therefore the recommendation for award will be distributed to the council on Monday, September 22 prior to the start of the regular scheduled meeting. The council will consider awarding a bid to allow for the planned improvements during the council meeting. Budget Impact As part of the approved five year capital improvement plan (2008-2012), $250,000 was allotted for the Joy Park Phase 1 improvements. The engineer's estimate for the base project work (trail, east parking lot and wetland mitigation) is $217,000. Shoreline stabilization and lake access step areas being bid as an alternate with the engineer's estimate being $68,780. The Valley Branch Watershed District has awarded the City a grant of $18,750 for the shoreline work. RECOMMENDATION Based on the recommendation provided to the council at the September 22, 2008 regular meeting, the award of bid should be considered to allow for improvements to Joy Park. Attachments 1. Resolution: Award of Bid Packet Page Number 288 of 289 Agenda Item N 1 Attachment 1 RESOLUTION AWARD OF BIDS BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of in the amount of $ , is the lowest responsible bid for the planned improvements to Joy Park -Phase 1 Improvements, City Project 08-14, and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. Adopted by the council on this 22nd day of September, 2008. Packet Page Number 289 of 289