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Home My WebLink About2008 07-14 City Council Meeting AGENDA MAPLEWOOD CITY COUNCIL 6:30 P.M. Monday, July 14, 2008 City Hall, Council Chambers Meeting No. 18-08 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1.Acknowledgementof Maplewood Residents Serving the Country. C. ROLL CALL Mayor?s Address on Protocol: ?Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments. D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. June 23, 2008 Council Manager Workshop Minutes. 2. June 23, 2008 City Council Meeting Minutes. F. VISITOR PRESENTATIONS ? PART I ( Note: Visitor Presentations shall not extend past 7:00 p.m.; if time is not available to complete this item; all presenters will be instructed to remain at the meeting until this item is re-opened following Award of Bids, or return to the next Regular Meeting of the Council.) G. ADMINISTRATIVE PRESENTATIONS (Note: Items G-H shall not extend past 7:00 p.m.; if time is not available to complete these items, they shall be extended by Council motion to the end of the meeting following Visitor Presentation ? Part II.) 1. Update on City Manager Search and Review of Search Calendar th 2. Announce Joint Meeting with Park Commission for August 4 at 5:00 p.m. 3. Update on Graffiti Issues in Maplewood H. COUNCIL PRESENTATIONS 1. Report on Fire Pit Contest ? Council Member Hjelle. 2. Update on Taste of Maplewood ? Mayor Longrie. 3. Betty Copeland Memorial ? Mayor Longrie. 4. Update on NEST Meeting ? Mayor Longrie. 5. Beaver Lake Plat Update ? May Longrie. 6. Business Registration ? Council Member Nephew. 7. Referendums ? Council Member Rossbach. 8. LMC Conference ? Mayor Longrie. I. APPOINTMENTS AND PRESENTATIONS 1. Winter Carnival Royalty 2. Swearing in Ceremony for Firefighter/Paramedic Andrew Fossum. 3. Special Commendation for Jason Evans. 4. Appointment to the Environmental and Natural Resource Commission. 5. 2007 Community Development Highlights. (Presentation/No Report) J. PUBLIC HEARINGS K. UNFINISHED BUSINESS 1. Dangerous Dog Ordinance (Second Reading). 2. Review of Tax Increment Financing Districts a. Presentation of Study Results by Springsted, Inc. b. Consider Resolution Calling for a Public Hearing on September 8, 2008 for the purpose of Extending TIF Districts. 3. Cottages of Maplewood, Limited Partnership (Rekstad) ? Consider Settlement of Claims for Escrow Account. 4. Carver Crossing Development ? a. Consider Resolution Approving Development Contract with CoPar for Settlement of Litigation and Development Plan. 5. Gethsemane Lutheran Church ? Request for Senior Housing Project. a. Consider Temporary Lease for 2008 Use of Property as Park. b. Consider Land Use Plan Amendment from P (park) to R3H (high density residential) (Requires 4 affirmative votes.) c. Consider a Conditional Use Permit (CUP) for a Planned Unit Development (PUD). d. Consider a Parking Waiver to Have Fewer Parking Spaces than Code Requires. e. Consider a Preliminary and Final Plat. f. Consider Site and Architectural Plan Approval. g. Consider Extending Date for Public Hearing on Tax Increment Financing (TIF) to August 25, 2008. 6. Consider Approval of Revisions to Council Rules of Procedure to implement new Council Meeting Start Time and Agenda List. L. NEW BUSINESS 1. Consider Revision to Allowed Unit Uses ? Carefree Cottages of Maplewood. 2. Review of Council Initiatives (Council Member Hjelle). 3. City Council Perks and Privileges (Council Member Hjelle) 4. Approval of Claims. M. CONSENT AGENDA 1. Consider Approval of 2008 Pay Rates for Temporary/Seasonal, Casual Part-time and Paid- Per Call Employees. 2. Bruentrup Farm, Barn Grant Remodel Project ? Authorization of Payment. 3. Carmax/Mogren Addition Improvements, City Project 06-17, Approval of Change Order No. 3 (Reduction). 4. Brookview Area Street Improvements, City Project 07-01, Approval of Change Order No. 2. 5. Assessments for Linwood Sewer/Water Extension Work Completed under City Project 07-14 Change Orders No. 1 and 2. a. Resolution Ordering Preparation of Assessment Roll (3 parcels). b. Resolution Accepting Assessment Roll and Ordering Assessment Hearing. 6. Use Agreement Breast Cancer 3 Day Event at Harvest Park. 7. Senior Housing at St. Paul?s Monastery -CommonBond Support. 8. Addition to the Resolution Defining Precinct Boundaries. N. AWARD OF BIDS O. VISITOR PRESENTATION ? PART II (NOTE: This is a continuation of VISITOR PRESENTATIONS from earlier in the meeting and is intended to make time available if the item is not completed by 7:00 p.m. -Not intended for new visitor presentation items.) P. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk?s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings ? elected officials, staff and citizens. It is hoped that by following these simple rules, everyone?s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. ß¹»²¼¿ ×¬»³ Ûï MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 p.m., Monday, June 23, 2008 Council Chambers, City Hall Meeting No. 17-08 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:06 p.m. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present at 5:35 p.m. John Nephew, Councilmember Present Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA Councilmember Nephew stated that staff had indicated that the representative for item D1 was not present yet. Councilmember Nephew recommended switching the order of agenda items D1 and D2. Acting City Manager, Chuck Ahl stated that Kevin Berglund indicated to staff that he could not be present for the Environmental and Natural Resources Commission Interview. For this reason the interview has been postponed until the July 14, 2008, City Council Meeting depending on the availability of the applicants. Councilmember Nephew moved to approve the agenda as amended. Seconded by Councilmember Rossbach. Ayes ? All D.UNFINISHED BUSINESS Mr. Ahl introduced item D2. The Discussion of the 2009-2013 Capital Improvement Plan. Mr. Ahl stated that this portion of the packet was missing from the council packet by mistake. Mr. Ahl was preparing to review the information with the council as Ms. Boulton, the representative with Briggs & Morgan (for item D1) walked into the council chambers. Mr. Ahl requested that the 2009-2013 CIP discussion continue later on this evening and that the council should continue with item D1 as was originally planned on the agenda. Mayor Longrie moved to table the Discussion of 2009-2013 Capital Improvement Plan and that it be taken off the table later this evening. Seconded by Councilmember Nephew. Ayes ? All June 23, 2008 1 City Council/Manager Workshop Minutes CLOSED AND OPENED SESSION MEETING ß¹»²¼¿ ×¬»³ Ûï The motion passed. Declaration of Council Manager Workshop topic and intent to close session. This was a closed the session discussion pursuant to Minnesota State Statute, Chapter 13 relating to Attorney/Client privilege for the purpose of discussion. CLOSED SESSION at 5:10 p.m. ) 1. Release of Escrow ? Cottages of Maplewood, Limited Partnership (Rekstad). a. Jenny Boulton, Briggs & Morgan gave the report. Ms. Boulton addressed and answered questions of the council. Declaration to Open Session Mayor Longrie opened the meeting up at 6:35 p.m. 2. Discussion: 2009-2013 Capital Improvement Plan. Mayor Longrie moved to table the 2009-2013 Capital Improvement Plan until further in a workshop. Seconded by Councilmember Nephew. Ayes ? All The motion to table passed. E. NEW BUSINESS 1. Environmental and Natural Resources Commission Interview ? Kevin Berglund 2. Environmental and Natural Resources Commission Interview ? Judith Johannessen a. Tabled until July 14, 2008, depending on the availability of the applicants. F. ADJOURNMENT Mayor Longrie adjourned the meeting at 6:37 p.m. June 23, 2008 2 City Council/Manager Workshop Minutes CLOSED AND OPENED SESSION MEETING ß¹»²¼¿ ×¬»³ Ûî MINUTES MAPLEWOOD CITY COUNCIL 6:30 p.m., Monday, June 23, 2008 Council Chambers, City Hall Meeting No. 17-08 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:44 p.m. by Mayor Longrie. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present D. APPROVAL OF AGENDA The following items were added, tabled or moved on the agenda. G4. Update on the Manager Search ? Councilmember Nephew H6. Business Registration ? Councilmember Nephew H7. Referendums ? Councilmember Rossbach H8. LMC Conference ? Mayor Longrie I2. Appointment to the Environmental Commission Tabled until July 14, 2008 ? Acting City Manager Ahl K3. Tabled Carver Crossing Development -Acting City Manager Councilmember Hjelle said because it was 6:45 p.m. he requested to amend item G. until 7:15 p.m. Councilmember Nephew moved to approve the agenda as amended. Seconded by Councilmember Hjelle. Ayes ? All E. APPROVAL OF MINUTES Councilmember Nephew moved to approve the June 9, 2008, Workshop minutes as submitted. Seconded by Councilmember Hjelle. Ayes ? Mayor Longrie, Councilmembers Hjelle, Nephew & Rossbach Abstain ?Councilmember Juenemann The motion passed. June 23, 2008 1 City Council Meeting Minutes Approval of June 9, 2008, City Council Minutes Mayor Longrie added comments on page 69, middle of page, after the motion was passed. Mayor Longrie requested the additional wording: Mayor Longrie felt she was unable to vote for the change without answers to her questions regarding the need for funding, use, the current administrative structure and how it is financed. Councilmember Hjelle moved to approve the June 9, 2008, City Council minutes as amended. Seconded by Councilmember Nephew. Ayes ? All The motion passed. F. VISITOR PRESENTATIONS ? PART I 1. Bill Schreiner, 1098 Beaver Creek Parkway, Maplewood. Mr. Schreiner spoke regarding the Beaver Lake CUP and the use of vibratory compaction equipment used with this project which has caused damage to the surrounding homes. (DuWayne Konewko responded to the issues for Michael Thompson, Assistant City Engineer who was absent. Mr. Konewko also displayed some photos on the screen that were taken June 23, 2008, of the safety and silt fence for this project area.) 2. Bob Zick, 2515 White Bear Avenue, Maplewood. Mr. Zick spoke of the amount of debt that the city has. Mr. Zick also requested that the City Manager respond to his request for the Shoreline Protection Act that he requested at the June 9, 2008, council meeting. G. ADMINISTRATIVE PRESENTATIONS 1. Presentation of Previous Landscape/Tree Plan for Beaver Lake Townhomes. a. Senior Planner, Tom Ekstrand presented the report as displaying landscape and tree plans on the screen. 2. Report on LMCIT Guidance on Audit. (Alan Kantrud, City Attorney) a. City Attorney, Alan Kantrud gave the report and answered questions of the council. 3. Cancel Work Session Meeting of Council: June 26, 2008, 5:00 p.m. Report on 2007 City Audit. a. Acting City Manager, Chuck Ahl stated the final report is not complete so the auditors will give their report at the council meeting on July 14, 2008. 4. City Manager Search (Councilmember Nephew) a. Acting City Manager, Chuck Ahl gave a report regarding where staff is in the process for searching for a City Manager. There are six search firms; this information will be shared with the council for the July 14, 2008, council meeting. b. City Attorney, Alan Kantrud also commented on this process. (Due to time constraints Council Presentations is moved to the end of the council meeting). June 23, 2008 2 City Council Meeting Minutes H. COUNCIL PRESENTATIONS 1. Report on Fire Pit Contest ? Erik Hjelle 2. Update on Taste of Maplewood ? Mayor Longrie 3. Betty Copeland Memorial ? Mayor Longrie 4. Update on N.E.S.T. Meeting ? Mayor Longrie 5. Beaver Lake Plat Update ? Mayor Longrie 6. Business Registration ? Councilmember Nephew 7. Referendums ? Councilmember Rossbach 8. LMC Conference ? Mayor Longrie I. APPOINTMENTS AND PRESENTATIONS 1. Swearing in of new Maplewood Police Officer Pheng Her. a. Maplewood Police Chief, Dave Thomalla gave the presentation. b. Mayor Longrie administered the Oath of Office to Pheng Her. His wife Natalie pinned his police badge on. 2. Appointment to the Environmental and Natural Resource Commission. tabled Mayor Longrie the Appointment to the Environmental and Natural Resource Commission until July 14, 2008. Seconded by Councilmember Nephew. Ayes ? All table The motion to passed. 3. Report on Police Department Activities in 2007 (Presentation/no report). a. Maplewood Police Chief, Dave Thomalla gave the presentation and answered questions of the council. J. PUBLIC HEARINGS 1. Public Hearing and Resolution Giving Approval to the Issuance of Revenue Bonds, Series 2008 for St. Paul HRA (HealthEast Project) a. Finance Director, Bob Mittet gave the report and answered questions of the council. Mayor Longrie opened the public hearing. No speakers came forward Mayor Longrie closed the public hearing. Councilmember Juenemann moved to approve the Resolution Giving Approval to the Issuance of Revenue Bonds, Series 2008 for St. Paul HRA (HealthEast Project). Resolution 08-06-069 June 23, 2008 3 City Council Meeting Minutes The motion for the adoption for the foregoing resolution was made by Councilmember Juenemann and Seconded by Councilmember Hjelle, and upon vote being duly taken thereon, the following voted in favor thereof: June 23, 2008 4 City Council Meeting Minutes Seconded by Councilmember Hjelle. Ayes ? All The motion passed K. UNFINISHED BUSINESS 1. Beam Avenue Improvements, City Project 07-26, Resolution Adopting Revised Assessment Roll. a. Deputy Public Works Director, DuWayne Konewko gave the report. b. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. Mayor Longrie asked if any citizens wanted to speak regarding this item. Madonna Hawthorne, 2030 Beam Avenue, Maplewood. Ms. Hawthorne asked for clarification regarding the senior citizen financial hardship deferral. June 23, 2008 5 City Council Meeting Minutes Councilmember Juenemann moved to approve the Beam Avenue Improvements, City Project 07- 26, Resolution Adopting the Revised Assessment Roll. RESOLUTION 08-06-070 ADJUSTMENTS TO ASSESSMENT ROLL th WHEREAS, pursuant to a resolution adopted by the City Council on June 9, 2008, the assessment roll for the Beam Avenue Improvements, City Project 07-26, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, eight property owners filed an objection to their assessment according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Parcel 02.29.22.42.0111 - William Greifzu; 2032 Beam Avenue Mr. Greifzu objects to the assessment based upon a senior citizen financial hardship deferral. 2. Parcel 02.29.22.42.0112 - Madonna Hawthorne; 2030 Beam Avenue Ms. Hawthorne objects to the assessment based upon a senior citizen financial hardship deferral and requests a cancellation of assessment. 3. Parcel 02.29.22.42.0005 - Eugene Radermacher; 2120 Beam Avenue Mr. Radermacher objects to the assessment and requests a cancellation of the storm sewer assessment. 4. Parcel 02.29.22.13.0039 ? Jacqueline Henderson, 2109 Beam Avenue Ms. Henderson requests a revision to the assessment for storm sewer. She says that she paid for storm sewers when she purchased the property. She is the home?s original owner. 5. Parcel 02.29.22.13.0036 ? Clayton and Bonnie Qualley, 2089 Beam Avenue Mr. and Mrs. Qualley object to the assessment based upon a senior citizen financial hardship deferral. 6. Parcel 01.293.22.23.0024 ? Edward Doberstein, 2329 Beam Avenue Mr. Doberstein objects to the assessment based upon a senior citizen financial hardship deferral and requests a cancellation or revision of assessment. Mr. Doberstein feels that the large majority of traffic on Beam Avenue is not generated by the neighborhood. The main beneficiaries of the road improvements are the owners and customers of Maplewood Mall, and therefore they should be assessed for the improvements. 7. Parcel 01.29.22.23.0025 ? Henry Bomersine, 2321 Beam Avenue Mr. Bomersine objects to the assessment based upon a senior citizen financial hardship deferral and requests a revision of assessment. He feels that the cost seems excessive compared to the cost of the street behind him. 8. Parcel 01.29.22.24.0101 ? Aaron and Bonnie Martin, 2899 Bellaire Avenue Mr. and Mrs. Martin request a revision to their assessment. They were told that the previous owners of the property were assessed for work on both Bellaire and Beam. Their home does not face Beam Avenue, so they do not feel they should be assessed for it. They also feel that Beam is used by many people who do not live on the road. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: June 23, 2008 6 City Council Meeting Minutes A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Beam Avenue Improvements, Project 07-26: 1. Parcel 02.29.22.42.0111 - William Greifzu; 2032 Beam Avenue: Mr. Greifzu objects to the assessment based upon a senior citizen financial hardship deferral. Staff recommendation is to grant the senior citizen financial hardship deferral upon approval of necessary paperwork. 2. Parcel 02.29.22.42.0112 - Madonna Hawthorne; 2030 Beam Avenue Ms. Hawthorne objects to the assessment based upon a senior citizen financial hardship deferral grant and requests a cancellation of assessment. Staff recommendation is to the senior citizen financial hardship deferral upon approval of necessary paperwork. Staff recommends that the denied request for a cancellation of assessment be as the property is receiving benefit from the project and the assessment is consistent with the approved 2008 assessment rates. 3. Parcel 02.29.22.42.0005 - Eugene Radermacher; 2120 Beam Avenue Mr. Radermacher objects to the assessment and requests a cancellation of the storm sewer denied assessment. Staff recommends that the request for a cancellation of assessment be as the property is receiving benefit from the project and the assessment is consistent with the approved 2008 assessment rates. City records indicate that this property has not paid a storm sewer assessment in the past and there is no record of a past developer agreement releasing homeowners of this city assessment. 4. Parcel 02.29.22.13.0039 ? Jacqueline Henderson, 2109 Beam Avenue Ms. Henderson requests a revision to the assessment for storm sewer. She says that she paid for storm sewers when she purchased the property. She is the home?s original owner. Staff deny recommendation is to the revision of assessment as City records indicate that this property has not paid a storm sewer assessment in the past and there is no record of a past developer agreement releasing homeowners of this city assessment. 5. Parcel 02.29.22.13.0036 ? Clayton and Bonnie Qualley, 2089 Beam Avenue Mr. and Mrs. Qualley object to the assessment based upon a senior citizen financial hardship grant deferral. Staff recommendation is to the senior citizen financial hardship deferral upon approval of necessary paperwork. 6. Parcel 01.293.22.23.0024 ? Edward Doberstein, 2329 Beam Avenue Mr. Doberstein objects to the assessment based upon a senior citizen financial hardship deferral and requests a cancellation or revision of assessment. Mr. Doberstein feels that the large majority of traffic on Beam Avenue is not generated by the neighborhood. The main beneficiaries of the road improvements are the owners and customers of Maplewood Mall, and therefore they grant should be assessed for the improvements. Staff recommendation is to the senior citizen financial hardship deferral upon approval of necessary paperwork. Staff recommends that the denied request for a revision or cancellation of assessment be as the property is receiving benefit from the project and the assessment is consistent with the approved 2008 assessment rates. 7. Parcel 01.29.22.23.0025 ? Henry Bomersine, 2321 Beam Avenue Mr. Bomersine objects to the assessment based upon a senior citizen financial hardship deferral and requests a revision of assessment. He feels that the cost seems excessive compared to the grant cost of the street behind him. Staff recommendation is to the senior citizen financial hardship deferral upon approval of necessary paperwork. Staff recommends that the request for a denied revision of assessment be as the property is receiving benefit from the project and the assessment is consistent with the approved 2008 assessment rates. June 23, 2008 7 City Council Meeting Minutes 8. Parcel 01.29.22.24.0101 ? Aaron and Bonnie Martin, 2899 Bellaire Avenue Mr. and Mrs. Martin request a revision to their assessment. They were told that the previous owners of the property were assessed for work on both Bellaire and Beam. Their home does not face Beam Avenue, so they do not feel they should be assessed for it. They also feel that Beam is used by many people who do not live on the road. Staff recommends that the request for a approved revision of assessment be upon documentation from the homeowner of payment of a past assessment. But according to city records in the area, the Bellaire Avenue Improvement of 1995, City Project 95-18 encompassed the west side of Bellaire Avenue between Beam Avenue and Lydia Avenue, the corner properties were never assessed for improvements benefiting the properties, anticipating assessments for improvements to the adjacent streets (Beam Avenue and/or Lydia Avenue). This property therefore according to city files has not paid an assessment but staff is recommending approval if the homeowner produces the documents referred to in the objection. B. The assessment roll for the Beam Avenue Improvements, City Project 07-26, as amended, is hereby accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll shall constitute the assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. C. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2009 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2008. To each subsequent installment when due shall be added interest for one year on all unpaid installments. D. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than October 1, 2008, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the office of the city engineer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after October 1, 2008, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before October 15 or interest will be charged through December 31 of the next succeeding year. E. The city engineer and city clerk shall forthwith after October 1, 2008, but no later than st November 1, 2008, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. rd Adopted by the council on this 23 day of June 2008. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 2. Upper Afton Road Improvements, City Project 07-27, Resolution Adopting Revised Assessment Roll. a. Assistant Deputy Public Works Director, DuWayne Konewko gave the report and answered questions of the council. b. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. June 23, 2008 8 City Council Meeting Minutes c. Sean Kiger spoke regarding an assessment check he had been discussing with Assistant City Engineer, Michael Thompson who was absent this evening. DuWayne Konewko stated he would get back to Mr. Kiger in the morning regarding the status of his assessment check. Councilmember Nephew moved to approve the Upper Afton Road Improvements, City Project 07-27, Resolution Adopting the Revised Assessment Roll. RESOLUTION 08-06-071 ADJUSTMENTS TO ASSESSMENT ROLL th WHEREAS, pursuant to a resolution adopted by the City Council on June 9, 2008, the assessment roll for the Upper Afton Road Improvements, City Project 07-27, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, one property owner filed an objection to their assessment according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Parcel 01.28.22.14.0005 ? Sean Kiger and Rich Luhrs of Hogda LLC; 9 Century Avenue North Mr. Kiger and Mr. Luhrs object to the assessment because they are concerned about possible conflicts between Ramsey County road projects and City of Maplewood road projects. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Upper Afton Road Improvements, Project 07-27: 1. Parcel 01.28.22.14.0005 ? Sean Kiger and Rich Luhrs of Hogda LLC; 9 Century Avenue North Mr. Kiger and Mr. Luhrs object to the assessment because they are concerned about possible conflicts between Ramsey County road projects and City of Maplewood road projects. Staff grant recommendation is to the revision of assessment as this property, which has 125 LF of frontage on Upper Afton Road, will receive full benefit as part of the Century Avenue Improvements, City Project 03-15. The assessment amount will be reduced in full and added onto the preliminary assessment for City Project 03-15. F. The assessment roll for the Upper Afton Road Improvements, City Project 07-27, as amended, is hereby accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll shall constitute the assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. G. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2009 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2008. To each subsequent installment when due shall be added interest for one year on all unpaid installments. H. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than October 1, 2008, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the office of the city engineer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after October 1, 2008, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to June 23, 2008 9 City Council Meeting Minutes December 31 of the year in which such payment is made. Such payment must be made before October 15 or interest will be charged through December 31 of the next succeeding year. I. The city engineer and city clerk shall forthwith after October 1, 2008, but no later than st November 1, 2008, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. rd Adopted by the council on this 23 day of June 2008. Seconded by Councilmember Juenemann. Ayes - All The motion passed. 3. Carver Crossing Development ? Consider Resolution Approving Development Contract with CoPar for Settlement of Litigation and Approval of Development Plan. a. Acting City Manager, Chuck Ahl gave the report. table Councilmember Nephew moved to the Carver Crossing Development ? Consider Resolution Approving Development Contract with CoPar for Settlement of Litigation and Approval of Development Plan. Seconded by Councilmember Juenemann. Ayes ? All table The motion to passed. 4. County Road D Improvements (Southlawn to TH 61) ? City Project 02-07 ? Consider Report from Ramsey County Regional Rail Authority to extend purchase rights for BNSF Corridor. a. Acting City Manager, Chuck Ahl gave the report. b. City Attorney, Alan Kantrud spoke regarding the report. Councilmember Juenemann moved to approve the County Road D Improvements (Southlawn to TH 61) ? City Project 02-07 ? Consider Report from Ramsey County Regional Rail Authority to extend purchase rights for BNSF Corridor. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 5. Dangerous Dog Ordinance (First Reading) a. Maplewood Police Chief, Dave Thomalla gave the report. b. City Attorney, Alan Kantrud answered questions of the council. Councilmember Nephew moved to approve the First Reading Dangerous Dog Ordinance with revisions discussed at the council meeting. Seconded by Councilmember Rossbach. Ayes ? All The motion passed. June 23, 2008 10 City Council Meeting Minutes 6. Consider Approval of Amendment with McCoombs, Frank, Roos and Associates for Updates to Comprehensive Plan Preparation Services. a. Acting City Manager, Chuck Ahl gave the report and answered questions of the council. b. Rose Lorsung, Senior Planner with (MFRA) reported and answered questions of the council. Councilmember Rossbach moved to approve the Acting City Manager, Chuck Ahl to extend the agreement for completion of the Comprehensive Plan with McCombs Frank Roos and Associates (MFRA) at a cost of $28,420 for Phase III, Implementation, for the Land Use Component of the Comprehensive Plan. Seconded by Councilmember Hjelle. Ayes ? All The motion passed. L. NEW BUSINESS 1. Silver Lake Herbicide Treatment Funding Request. a. Environmental Planner, Shann Finwall gave the presentation and answered questions of the council. b. Dr. Mike Manthei, President, Silver Lake Improvement Association, Inc. commented on this item and stated he had given information regarding these concerns to Mr. Konewko. c. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. d. Chair of the Parks Commission, Peter Fischer shared comments from the Parks Commission. e. Lincoln Fetcher, President, Valley Branch Watershed District shared his comments regarding this topic and answered questions of the council. f. City Attorney, Alan Kantrud answered questions of the council. Councilmember Rossbach moved to approve the Silver Lake Herbicide Treatment Funding Request, which represents the city?s 27.5 percent share of the shoreline ($16,500 X .50= $8,250). One half of those funds should come from the Environmental Utility Fund and the other one half funding is should come from Parks Maintenance or Recreational Funds. Further adding that the for one year only and that future funds will be conditioned and documented on additional lake studies and stormwater best management practices being implemented by the Silver Lake homeowners . Councilmember Juenemann made a friendly amendment clarifing that the funding is for one year only and that future funds will be conditioned and documented on additional lake studies and stormwater best management practices being implemented by the Silver Lake homeowners. Councilmember Rossbach accepted the friendly amendment. Mayor Longrie stated for the record she would have preferred to see the studies and the chemistry that have been discussed this evening. Mayor Longrie said she has a double major in chemistry and biology. (Someone in the audience shouted that this information is available online.) However, Mayor Longrie stated she wanted to see this information before voting so she could better understand things. Mayor Longrie was concerned about where the financing would come from. She thinks the idea of having different associations such as lake associations coming to the City of Maplewood and applying for charitable gambling funds looking for money will be common. June 23, 2008 11 City Council Meeting Minutes Mayor Longrie said this is the opening of the public policy. She would like to be a voting member so the city can be partners. Without that the city is just a money bag. These are the types of things that she weighs and balances when voting. She felt she didn?t have the appropriate information to make a good, balanced, and informed decision. She is concerned about the chemicals that were put in the lake last year and the impact on the lake. Now those chemicals aren?t allowed. These are the questions she hasn?t heard answers for. Seconded by Councilmember Juenemann. Ayes ? Councilmembers Juenemann, Nephew & Rossbach Nays ? Mayor Longrie, Councilmember Hjelle The motion passed. At 9:50 p.m. the council took a 10-minute break. The council reconvened at 10:00 p.m. 2. Council Consideration of Improvements to Joy Park. a. Deputy Director of Public Works, DuWayne Konewko gave the presentation and answered questions of the council. b. Chair of the Parks Commission, Peter Fischer gave the comments from the Parks Commission as well his own opinion regarding Joy Park. c. Maplewood Police Chief, Dave Thomalla answered questions of the council regarding crime at Joy Park. d. Acting City Manager, Chuck Ahl answered questions of the council. Activity 1and Activity 2 to Councilmember Nephew moved to approve Funding for Phase I include engineering work necessary for the Lake Links Trail Connection and other appropriate materials and Implementation of Joy Park Master Plan with $200,000 from CIP #PM03.060 (Joy Park Improvements and $50,000 from CIP #PM07.100 (Parks Trail Development). Also recommending authorization to enter into a Contract with SEH for the Engineering, Survey Work, Geotechnical Analysis, and Construction documents associated with the development of these outcomes in an amount not to exceed $60,000. Recommendations for Phase II and Phase III will be presented at a future city council meeting by staff. Councilmember Nephew amended his motion to include Activity 2 to include engineering work necessary for the Lake Links Trail Connection and other appropriate materials. Seconded by Councilmember Juenemann. Ayes ? Mayor Longrie, Councilmembers Juenemann, Nephew & Rossbach Nay ? Councilmember Hjelle The motion passed. Councilmember Nephew moved to request that staff talk to the City of North St. Paul to see what their range of interest is with Joy Park. Seconded by Mayor Longrie. June 23, 2008 12 City Council Meeting Minutes Mayor Longrie asked Councilmember Nephew for clarification whether he meant to have a Joint Powers Agreement or if he meant to transfer Joy Park to the City of North St. Paul because if he only meant to transfer ownership of Joy Park then she said she wanted to withdraw her motion as the seconder. Councilmember Nephew clarified that he made a motion to ask staff to talk with the City of North St. Paul to see what the City of North St. Paul?s range of interest was regarding a Joint Powers Agreement and/or in transferring ownership of Joy Park to the City of North St. Paul. Mayor Longrie withdrew her motion as the seconder. Councilmember Rossbach seconded the motion. Aye ? Councilmembers Juenemann, Nephew & Rossbach Nay ? Mayor Longrie Councilmember Hjelle Mayor Longrie wanted it noted for the record that her Nay vote was because she did not want to transfer ownership of Joy Park to the City of North St. Paul and she was only agreeable to the Joint Powers Agreement. The motion passed. 3. Council Consideration for the use of CIP Funds for Trail and Restoration Work at Applewood Preserve. a. Assistant Deputy of Public Works, DuWayne Konewko gave the report and answered questions of the council. b. City Attorney, Alan Kantrud answered questions of the council. Councilmember Nephew moved to approve TrailSource, LLC as the contractor for the installation of the sustainability trail at Applewood Neighborhood Preserve for $19,975.00. Also recommending approval to use the remaining $30,000 of the CIP funds for restoration projects at the preserve. The CIP monies for the trail and restoration work are located in project number PM08.030 in the 2008 - 2012 City of Maplewood Capital Improvement Plan. Seconded by Councilmember Juenemann. Ayes ? Mayor Longrie, Councilmember Juenemann, Nephew & Rossbach Abstain ? Councilmember Hjelle The motion passed. 4. Consider Approval of Labor Agreement between City of Maplewood and Law Enforcement Labor Services, Local #153 for 2008. a. City Attorney for Labor Relations, Chuck Bethel gave the report and answered questions of the council. b. Maplewood Police Chief, Dave Thomalla answered questions of the council. Councilmember Juenemann moved to approve the contract with the Police Officers Union ? Law Enforcement Labor Services Inc. (Local 153) and the City of Maplewood for the year 2008. (The Agreement is 23 pages long and can be seen in the staff report). June 23, 2008 13 City Council Meeting Minutes Seconded by Councilmember Hjelle. Ayes ? All The motion passed. 11:00 p.m. curfew Councilmember Rossbach moved to continue the council meeting through the Consent Agenda. Seconded by Councilmember Nephew. Ayes ? Councilmembers Hjelle, Nephew & Rossbach Nays ? Mayor Longrie Councilmember Juenemann The motion to continue passed. 5. U.S. Mayor?s Climate Protection Agreement. a. Environmental Planner, Shann Finwall gave the report and answered questions of the council. b. Julie Smendzuik-O?Brien, Maplewood Resident and Ph.D. student at Fielding Graduate University addressed and answered questions of the council. Councilmember Nephew moved to approve the U.S. Mayor?s Climate Protection Agreement. This agreement commits the city to reducing emissions and pollution by taking actions in city Furthermore, a city council operations and the community that will achieve these goals. workshop should be scheduled to determine an action plan for implementing the Climate Protection Agreement. The council workshop should enact an action plan and the council should make a commitment to take action and make a difference. Councilmember Nephew amended his motion requesting that staff bring this back as an agenda item for the next council meeting to discuss ways to implement this process along with the fact that the council would like the quantification of this to be in the plan for 2009. Councilmember Rossbach made a friendly amendment that this be a city council workshop; not added to the agenda for the next council meeting. Councilmember Nephew accepted the friendly amendment. Mayor Longrie said she would accept the friendly amendment as long as the council workshop is to work towards having an action plan and that the council makes the commitment to do something and make a difference. This friendly amendment was accepted by councilmembers. June 23, 2008 14 City Council Meeting Minutes June 23, 2008 15 City Council Meeting Minutes June 23, 2008 16 City Council Meeting Minutes Seconded by Councilmember Rossbach. Ayes ? Mayor Longrie, Councilmembers Juenemann, Nephew & Rossbach Nay ? Councilmember Hjelle The motion passed. 6. Discussion of 2008 Budget Decisions and Hiring Delays. a. Acting City Manager, Chuck Ahl gave the report and answered questions of the council. b. Maplewood Police Chief, Dave Thomalla answered questions of the council. Councilmember Hjelle moved that the council direct the Acting City Manager to hire the additional police officer allocated in the 2008 budget, and directs the Acting City Manager to maintain the authorized number of Maplewood Police Officers without delay, and further directs that the Acting City Manager have no reductions in the number of police officers and firefighters under any circumstances. Seconded by Mayor Longrie. Ayes ? Mayor Longrie, Councilmember Hjelle Nays ? Councilmembers Juenemann, Nephew & Rossbach The motion failed. Councilmember Nephew moved to direct the Acting City Manager, Chuck Ahl to hire the additional police officer allocated in the 2008 budget making a total of 55 Maplewood Police Including no reduction in full-time firefighters, maintaining the 13 full-time Officers. firefighters that the City of Maplewood currently has. Seconded by Councilmember Rossbach. Councilmember Hjelle made a friendly amendment to include no reduction in full-time firefighters maintaining the 13 full-time firefighters that the City of Maplewood currently has. Councilmember Nephew accepted the friendly amendment. Councilmember Rossbach accepted the friendly amendment. Seconded by Councilmember Rossbach. Ayes ? Mayor Longrie, Councilmembers Hjelle, Nephew & Rossbach Nay ? Councilmember Juenemann The motion passed. June 23, 2008 17 City Council Meeting Minutes 7. Approval of Claims. Mayor Longrie was questioning an entry in the Check Register, Check # 75735 for Berbee Information Networks, Smartnet for Pix-515E-R-Bun for $6,989.50 and asked if this was a contract agreement and whether or not this had been approved by the city council because she didn?t recognize it. Mr. Mittet said he believed that was a once a year maintenance agreement cost and he wasn?t sure this had been approved by the council. Mayor Longrie requested Mr. Mittet to send her an email regarding this Check Entry concern. Approval of Claims Councilmember Rossbach moved . ACCOUNTS PAYABLE: $ 339,264.54 Checks # 75665 thru # 75724 Dated 6/10/2008 $ 341,073.81 Disbursements via debits to checking account Dated 05/30/08 thru 06/05/08 $ 241,404.35 Checks # 75725 thru # 75782 $ 213,813.79 Disbursements via debits to checking account Dated 06/06/08 thru 06/12/08 __________________ $ 1,135,556.49 Total Accounts Payable PAYROLL $ 474,449.74 Payroll Checks and Direct Deposits dated 06/13/08 $ 3,907.03 Payroll Deduction check #1005373 thru #1005375 Dated 06/13/08 ___________________ $ 478,356.77 Total Payroll GRAND TOTAL $ 1,613,913.26 Seconded by Councilmember Nephew. Ayes ? Mayor Longrie, Councilmembers Juenemann, Nephew & Rossbach Nay ? Councilmember Hjelle The motion passed. Councilmember Hjelle said he voted Nay because of the past retro pay raises. Mayor Longrie said she voted Aye because she requested that Mr. Mittet send her an email in response to her concern for the entry in the Check Register. June 23, 2008 18 City Council Meeting Minutes M. CONSENT AGENDA 1. Councilmember Hjelle moved to approve items 2 ? 8. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 2. Councilmember Nephew moved to approve item 1. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. 3. Councilmember Juenemann moved to approve item 9. Seconded by Councilmember Rossbach. Ayes ? Mayor Longrie, Councilmembers Juenemann, Nephew & Rossbach Nay ? Councilmember Hjelle The motion passed. 1. Councilmember Nephew moved to approve the Purchase of 25 Mobile Digital Laptops from Compar in the amount of $97,320.07 for the Fire Department. a. Maplewood Fire Chief, Steve Lukin answered questions of the council. Seconded by Councilmember Juenemann. Ayes ? All The motion passed. June 23, 2008 19 City Council Meeting Minutes 2. Councilmember Hjelle moved to approve the Frost/TH 61 Improvements, City Project 07- 30, Approval of Cooperative Agreement with Ramsey County and direct the Mayor and City Manager to sign the agreement signifying city council approval. Minor revisions as approved by the City Attorney are authorized as needed for the agreement. RAMSEY COUNTY COOPERATIVE AGREEMENT WITH CITY OF MAPLEWOOD Parkway Drive at Estimated Amount Payable T.H. 61 to Maplewood S.A.P. 62-627-05 M.S.A. P. 138-020-035 County State Aid Funds: Traffic Signal System $57,875.00 EVP $ 2,500.00 Temporary Signal $ 6,250.00 Attachments: Subtotal $66,625.00 Engineers Estimate Engineering (8%) $ 5,330.00 Total $71,955.00 THIS AGREEMENT, by and between the City of Maplewood, a municipal corporation, hereinafter referred to as the "City," and Ramsey County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County"; WITNESSETH: WHEREAS, the City and the County desire to reconstruct Parkway Drive at Trunk Highway 61; and WHEREAS, Parkway Drive at Trunk Highway 61 is designated County State Aid Highway 27, respectively; and WHEREAS, Parkway Drive at Trunk Highway 61 is in the City; and WHEREAS, preliminary studies and reports conducted by the City and County indicate that it is feasible, practical, and technically proper to provide for the Parkway Drive at Trunk Highway 61 reconstruction; and WHEREAS, the City has prepared or will prepare the necessary designs, plans, specifications, estimates, proposals and approvals in accordance with funding requirements to take bids for this project; and WHEREAS, this project has been designated as eligible for CSAH and MSA funds, reimbursement as S.A.P. 62-627-05, M.S.A.P. 138-020-035; and WHEREAS, plans for this project provide for the reconstruction of the existing Parkway Drive at Trunk Highway 61; and WHEREAS, plans for this project S.A.P. 62-627-05, M.S.A.P. 138-020-035 proposed reconstruction, alignment, profiles, grades, and cross-sections for the improvement of County State Aid Highway 27 within the limits of the City have been presented to the City; and WHEREAS, the grading provisions require acquisition of certain right of way and temporary construction and slope easements prior to construction; and WHEREAS, the project includes, in addition to other things, grading, paving, concrete curb and gutter, storm sewers, traffic control signals and street lights; and WHEREAS, the City will take bids for the project, prepare an abstract of bids and cost participation summary, award a contract and pay the contractor from State Aid and Municipal State Aid Highway funds identified for the project. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: June 23, 2008 20 City Council Meeting Minutes 1. Upon award of a construction contract the City shall perform or contract the performance of the project management. 2. The City shall acquire and pay for all rights of way and easements required for the construction of the project within the grading limits of the plan. Any rights of way that cannot be negotiated will be acquired through eminent domain proceedings. 3. All County owned rights of way and easements within the limits of the project for roads, utilities and stormwater are hereby granted to the City for project use during construction. 4. All Parkway Drive at Trunk Highway 61 rights of way and temporary easements will be in the name of the County, and parking and other regulations will be controlled by the County. 5. The County and City shall participate in the costs of construction in accordance with the adopted Ramsey County Public Works cost participation policy. 6. The estimated construction cost of items is $550,657.45. The costs will be paid by a combination of County State Aid Highway funds and Municipal State Aid Highway funds. 7. Upon completion of the project, the County shall own and maintain the storm sewer catch basins and leads on its County roads and the City shall own and maintain the storm sewer trunk lines within the City. Laterals and drains servicing property within the City outside the road right of way shall also be owned and maintained by the City. 8. The County shall pay 25% of the cost of the traffic control signal system Parkway Drive at Trunk Highway 61. 9. The County shall pay 25% of the cost of the Emergency Vehicle Preemption (EVP) on the traffic signals at the intersections of Parkway Drive at Trunk Highway 61. 10. The County shall pay 25% of the cost of the temporary signal system at the intersections of Parkway Drive at Trunk Highway 61. 11. The County shall reimburse the City eight percent (8%) of its share of the construction cost, as determined at the time of contract award as an engineering fee. 12. Quantity distributions identified above are shown in the Statement of Estimated Quantities in the plans. Estimated costs are identified in the Engineers Estimate attached hereto as Attachment A. Actual costs shall be based on the contractor's unit prices and the quantities constructed. 13. All liquidated damages assessed the contractor in connection with the work performed on the project shall result in a credit shared by the City and the County in the same proportion as their respective total share of construction costs to the total construction cost without deduction for liquidated damages. 14. The City shall not assess or otherwise recover any portion of its cost for this project through levy on County-owned property. 15. The City shall, when a construction contract is proposed to be awarded, prepare a revised estimate and cost participation breakdown based on construction contract unit prices and submit a copy to the County. 16. Upon substantial completion of the work, the City shall prepare a revised estimate of cost participation breakdown based upon the contract unit prices and the actual units of work estimated to June 23, 2008 21 City Council Meeting Minutes have been performed and submit a copy to the County. The engineering costs to be paid to the City by the County shall be based on this estimated final construction cost. The County shall add to the City's estimated final construction costs the engineering costs, make necessary adjustments for liquidated damages, if any, and deduct County funds previously advanced for the project by the City. The City agrees to pay to the County any amounts due. In the event the calculations show that the County has advanced funds in greater amount than is due the City, the City shall refund the amount to the County without interest. 23. The City and County shall indemnify, defend and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney?s fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents or employees, in the execution, performance, or failure to adequately perform the indemnifying party?s obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. 24. This Agreement shall remain in full force and effect until terminated by mutual agreement of the City and the County. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed. CITY OF MAPLEWOOD THE COUNTY OF RAMSEY By _______________________________ By________________________________ Chair Its ____________________________ Board of County Commissioners By_______________________________ Attest:______________________________ Chief Clerk-County Board Its____________________________ Date______________________________ Date_______________________________ Approved as to Form: Approved as to Form: _________________________________ _________________________________ City Attorney Assistant County Attorney _________________________________ Recommended for Approval: __________________________________ Kenneth G. Haider, P.E. Public Works Director and County Engineer Seconded by Councilmember Nephew. Ayes ? All The motion passed. June 23, 2008 22 City Council Meeting Minutes 3. Councilmember Hjelle moved to approve the Supplemental Agreement No. 1 with Ramsey County for the White Bear Avenue Improvements (Radatz to Buerkle), City Project 02-21, and direct the Mayor and City Manager to sign the agreement signifying city council approval. Minor revisions as approved by the City Attorney are authorized as needed for the agreement. SUPPLEMENTAL AGREEMENT NO. 1 FOR COOPERATIVE AGREEMENT 2007-02 BETWEEN RAMSEY COUNTY AND CITY OF MAPLEWOOD WHEREAS, Ramsey County (?County?) and Maplewood (?City?) entered into Professional Services Agreement Number PW2007-02, approved February 13, 2007 for Preliminary Engineering for White Bear Avenue/I-694 Interchange and White Bear Avenue (Buerkle Road to Radatz Avenue) for Concept Layout, Freeway Modeling, Interchange Access Request, Environmental Assessment (EA/EAW) Right of Way Plan (?Agreement?), to be provided as a maximum not-to-exceed amount of $535,738; and WHEREAS, The parties wish to amend the Agreement for additional preliminary engineering services necessary to complete the preliminary phase of the project; and WHEREAS, Kimley Horn has prepared a proposal dated May 15, 2008 for the additional work on a time and materials basis up to a not to exceed cost of $87,000; NOW THEREFORE, The Parties agree to amend the Agreement as follows: 1. Scope of Services The Contractor will provide additional preliminary engineering services in relation to scope as follows: a) Prepare a drainage study to include the existing storm sewer system on Beam Avenue. The primary focus is to determine the capacity for additional storm water runoff from the expansion of White Bear Avenue. This task is estimated at $20,000. b) Conduct additional traffic analysis on County Road D between Hazelwood Street and White Bear Avenue. This task is estimated at $14,000. c) Expand the study limits for County Road D to coordinate an improvement project with the City of Maplewood at Southlawn Avenue and provide additional layouts for south of Beam Avenue on White Bear Avenue to accommodate the full 6 lane approach through the intersection. This task is estimated at $25,000. d) The addition of the expansion of the study limits will impact the existing documentation and will require modifications to the Project Memorandum. This task is estimated at $15,000. e) The addition of another public meeting and newsletter will be needed for this project in order to keep the businesses and public informed on the project status. This task is estimated at $15,000. 2. It has been determined that the County and City will share in the cost equally for these improvements. This will consist of Maplewood?s portion of this amendment is $44,500. Ramsey County?s portion of this amendment is $44,500. June 23, 2008 23 City Council Meeting Minutes 3. The County will enter into an agreement with Kimley Horn and Associates, Inc. on a time and materials basis up to a not to exceed cost of $87,000 for the additional engineering design services described in the proposal prepared by Kimley Horn and Associates, Inc. dated May 15, 2008. 4. The current contract expiration date was December 31, 2007. We recommend that the contract expiration date be extended to December 31, 2008. 5. The contract as amended will be in the amount of $622,738. 6. Except as modified herein, the terms of the Agreement, as amended, shall remain in full force and effect. Wherefore, the parties have executed this Supplemental Agreement No. 1 on the last date written below. THE COUNTY OF RAMSEY COUNTY CITY OF MAPLEWOOD, MINNESOTA By: David Twa, County Manager Print Name: Its: Date: ________________________________ By: Print Name: Approval recommended: Its: Kenneth Haider, Director Date: _________________________ Department of Public Works Approved as to form and insurance: Assistant County Attorney Purchase Order or Aspen Vendor Contract Number: ____________________________________ Funds are available Account Number: Budgeting & Accounting Seconded by Councilmember Nephew. Ayes ? All The motion passed. June 23, 2008 24 City Council Meeting Minutes 4. Councilmember Hjelle moved to approve the Resolution to accept a $10,000 Community Conservation Assistance Grant from the DNR. Furthermore recommending the approval of Option 2 using $10,000 from 2009 CIP funds project #PM08.060 (Open Space Improvements) in order to conduct MLCCS for the whole city. Resolution No. 08-06-072 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION OF ACCEPTANCE OF COMMUNITY ASSISTANCE GRANT WHEREAS the City of Maplewood has been offered a Community Conservation Assistance Grant in the amount of $10,000 from the Minnesota Department of Natural resources; and WHEREAS this grant is to be used for mapping natural communities and vegetative cover, and development of natural resources policies and guidelines as set forth in the proposed Comprehensive Plan; and WHEREAS this grant is to be matched by cash or in-kind services with a value of $10,000; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project administration. NOW, THEREFORE, IT IS HEREBY RESOLVED that for and on behalf of the City of Maplewood, Minnesota and its citizens, the City of Maplewood accepts this grant and will match it with cash and/or in-kind services. Passed by the Maplewood City Council on June 23, 2008. __________________________ Diana Longrie, Mayor Attest: ___________________________ Karen Guilfoile, City Clerk Seconded by Councilmember Nephew. Ayes ? All The motion passed. 5. Councilmember Hjelle moved to approve the Conditional Use Permit ? St. Paul?s Monastery PUD (2675 Larpenteur Avenue East) and to review this again in one year. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 6. Councilmember Hjelle moved to approve the Conditional Use Permit ? Costco (1431 Beam Avenue) and to review this again in one year. Seconded by Councilmember Nephew. Ayes ? All The motion passed. June 23, 2008 25 City Council Meeting Minutes 7. Councilmember Hjelle moved to approve the Amendment to Gang Strike Force Agreement and to receive the additional funds that are available through this amendment. June 23, 2008 26 City Council Meeting Minutes June 23, 2008 27 City Council Meeting Minutes Seconded by Councilmember Nephew. Ayes ? All The motion passed. 8. Councilmember Hjelle moved to approve the Gambling Permit Resolution for the CLIMB Theater, Inc. at 6415 Carmen Avenue, Inver Grove Heights, MN. Resolution 08-06-098 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises for lawful gambling is approved for the CLIMB Theatre, Inc. to hold a raffle at the Ramsey County Fair located at 2020 White Bear Avenue, Maplewood to be held July 9, 2008 through July 13, 2008. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Nephew. Ayes ? All The motion passed. 9. Councilmember Juenemann moved to approve the Petition, Authorizing its execution on behalf of the City of Maplewood and direct Acting City Manager, Chuck Ahl to resume all City Manager duties and responsibilities for representing the City of Maplewood in its upcoming labor negotiations for all union contracts for 2009. a. City Clerk, Director, Citizen Services, Karen Guilfoile answered a question of the council. b. Human Resources Attorney, Chuck Bethel answered questions of the council. June 23, 2008 28 City Council Meeting Minutes Seconded by Councilmember Rossbach. Ayes ? Mayor Longrie, Councilmembers Juenemann, Nephew & Rossbach Nay ? Councilmember Hjelle The motion passed. Councilmember Nephew moved to adjourn the meeting. Seconded by Councilmember Rossbach. Ayes ? All N. AWARD OF BIDS None. O. VISITOR PRESENTATIONS ? PART II (Due to time constraints Council Presentations was moved to the end of the council meeting). H. COUNCIL PRESENTATIONS 1. Report on Fire Pit Contest ? Erik Hjelle 2. Update on Taste of Maplewood ? Mayor Longrie 3. Betty Copeland Memorial ? Mayor Longrie 4. Update on N.E.S.T. Meeting ? Mayor Longrie 5. Beaver Lake Plat Update ? Mayor Longrie 6. Business Registration ? Councilmember Nephew 7. Referendums ? Councilmember Rossbach 8. LMC Conference ? Mayor Longrie P. ADJOURNMENT The meeting adjourned at 12:45 a.m. June 23, 2008 29 City Council Meeting Minutes Agenda Item G1 AGENDA REPORT TO : City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Update on City Manager Search and Review of Search Calendar DATE: July 8, 2008 INTRODUCTION/SUMMARY The City Council has directed that an RFP be issued to solicit firms to assist with the hiring of a new th City Manager. The Council is ranking those firms and will interview firms on July 28. It is suggested th that the Council also come prepared on July 28 to begin their discussion with the selected search firm representative on the criteria that each Council Member would like in the new City Manager to provide the search firm representative with guidance to begin their search. RECOMMENDATION No action is required unless the City Council requests revisions to the calendar or process. Attachment: 1. Search Calendar ß¹»²¼¿ ×¬»³ Ùï ß¬¬¿½¸³»²¬ ï CITY MANAGER RECRUITMENT PROPOSED TIMELINE JUNE 2008 6/23/08 - Letters sent to 6 recruiting firms with RFP to: - Personnel Decisions. Inc. - Springstead, Inc - The Brimeyer Group, Inc. - The PAR Group - Mark Sathe and Associates - DMG-Maximus, Inc. Proposals due July 8, 2008. Between 7/9/08 and 7/18/08 - City Council is provided proposals to review and rank by 7/18/08. 7/21/08 - Final ranking of Consultants provided to City Council. Top two firms scheduled for Council interviews at 7/28/08 Workshop. 7/28/08 - Workshop?Search Firm chosen as consultant to proceed. 7/28/08 - Council approves search firm and authorizes city officials to execute a contract with budget of $XX,XXX. 9/26/08 - Deadline for candidates to apply for the position. Search firm receives applications. They review, screen and evaluate candidates. Final determination of process on five interview groups, with approximately ? members each: 1.Mayor and City Council 2.Commission/Board Members 3.Citizens 4.Business Owners 5.City Employees 9/29/08 Letters sent to these groups to solicit interest in participating in panel interviews. No. of people participating on the following panels: 1.Mayor/City Council ? 5 2.Commission/Board Members ? ? 3.Citizens ? ? 4.Business Owners - ? 5.Employees ? ? - During this time questions solicited from these groups and submitted to Search Firm. 10/26/08 - Search firm & City Council create list of semi-finalists. Through process of rating and ranking these candidates, a priority list of semi-finalists is created to continue the process. 11/10 to 11/14 Interviews with semi-finalists. *Criteria candidates are ranked on by all groups: - Human Relations - Judgment & Decision Making - Leadership - Personal Characteristics - Technical Skills - Communication Skills - Administrative - Overall 11/20/08 - Special Council meeting set for Council to interview the 3 finalists. 11/24/08 Position offered to Finalist. 12/08/08 - Council approves new Manager?s employment contract and directs execution of contract. 01/05/09 - New City Manager starts employment with Maplewood. Agenda Item G3 MEMORANDUM TO: Acting City Manager FROM: David Fisher, Building Official David Thomalla, Police Chief Graffiti Update SUBJECT: DATE: July 8, 2008 Council Member Nephew requested an update on graffiti activity within the City. David Fisher, who supervises the Code Enforcement program and Chief Thomalla provided the following reports: The Code Enforcement Officer has only had two complaints about graffiti in the last year. These complaints were for Corner Kick and the old Glass Garage where the Comfort of Home was built. On his own, he reported one more at the old Tom Thumb building in South Maplewood on Century Avenue. In response to the complaints, he would call owners of the buildings and send a letter to have the graffiti painted over. The Police Department has not noticed an increase in graffiti reports. In 2008, year to date, we have had 21 reported instances. For the same time period 2007, we had 30. Nearly all of what we see is ?tagging?, it is not ?gang graffiti?. Taggers are individuals who are expressing their artistic and mischievous (look what I can get away with) talents and abilities. The graffiti is generally not gang members marking their territory as is seen in more urban settings. We do take reports and photograph graffiti to track similarities and hopefully put larger cases together when one individual is caught and similar graffiti can be tracked to them. We encourage property owners to clean graffiti ASAP and will make follow-up calls when it does not get done. Public Works also responds to graffiti on signs and public structures. Some activity has been identified in the tunnel/walls at Legacy Village and scattered around on signs near Maplewood Mall. Upon notice of the graffiti, the Public Works crews immediately respond and have the graffiti removed. Many of our signs and some structures are treated with material that make it difficult for graffiti to be applied in any ?artistic? manner, for example, the paint will not immediately stick, making it run. Agenda Item I4 AGENDA REPORT TO : City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Appointments / Presentations ? Environment and Natural Resources Commission DATE: July 8, 2008 INTRODUCTION/SUMMARY The City Council has conducted an interview of two candidates for one opening to the Environment and Natural Resources Commission prior to this meeting. No other candidates have applied for this opening. The following individuals applied and have been interviewed. Council action is required to appoint or reappoint members. RECOMMENDATION It is recommended that the City Council adopt a motion to appoint one of the following two as noted: Environmental and Natural Resources Commission (1 opening): Kevin Berglund: 7/14 Interview; Judith Johannessen: 7/14 Interview; Agenda Item K1 AGENDA REPORT To: Acting City Manager Chuck Ahl From: Chief of Police David J. Thomalla Subject: Dangerous Dog Ordinance ? Second Reading Date: June 25, 2008 Introduction The dangerous dog ordinance has been revised, and the first reading was approved by the City Council at the June 23, 2008, City Council meeting. It is now being submitted for approval of the second reading. Background As directed by the City Council, the existing ordinance was reviewed and updated. A strikethrough was used to indicate the language to be removed, and the new language has been underlined. The City Attorney has reviewed and approved the changes, and the City Council approved the first reading of the revised ordinance at its meeting on June 23, 2008. The ordinance is now being submitted for approval of the second reading. Recommendation It is recommended that the City Council approve the second reading of the revised dangerous dog ordinance. Action Required Submit to the City Council for their review and action. DJT:js Attachment ß¹»²¼¿ ×¬»³ Õï ß¬¬¿½¸³»²¬ ï ß¹»²¼¿ ×¬»³ Õï ß¬¬¿½¸³»²¬ ï ß¹»²¼¿ ×¬»³ Õï ß¬¬¿½¸³»²¬ ï ß¹»²¼¿ ×¬»³ Õï ß¬¬¿½¸³»²¬ ï ß¹»²¼¿ ×¬»³ Õï ß¬¬¿½¸³»²¬ ï ß¹»²¼¿ ×¬»³ Õï ß¬¬¿½¸³»²¬ ï ß¹»²¼¿ ×¬»³ Õï ß¬¬¿½¸³»²¬ ï ß¹»²¼¿ ×¬»³ Õï ß¬¬¿½¸³»²¬ ï ß¹»²¼¿ ×¬»³ Õï ß¬¬¿½¸³»²¬ ï ß¹»²¼¿ ×¬»³ Õï ß¬¬¿½¸³»²¬ ï ß¹»²¼¿ ×¬»³ Õï ß¬¬¿½¸³»²¬ ï ß¹»²¼¿ ×¬»³ Õï ß¬¬¿½¸³»²¬ ï City of Maplewood, Minnesota TIF District Analysis July 2008 Table of Contents LETTER OF TRANSMITTAL .......................................................................1 1EXECUTIVE SUMMARY TIF Districts by Type ...................................................................................1 Key Requirements ......................................................................................2 Other Considerations ..................................................................................3 ..........................................................................5 2HOUSING (PRE-1990) Tax Increment Financing District #1-1 .............................................................5 Tax Increment Financing District #1-2 .............................................................5 Tax Increment Financing District #1-3 .............................................................5 ..........................................................7 3HOUSING DISTRICT (POST-1990) Tax Increment Financing District #1-4 .............................................................7 Tax Increment Financing District #1-5 .............................................................7 Tax Increment Financing District #1-6 .............................................................7 Tax Increment Financing District #1-7 .............................................................7 Tax Increment Financing District #1-8 .............................................................7 ..............................10 4ECONOMIC DEVELOPMENT DISTRICT (POST-1990) Tax Increment Financing Economic Development District #1-5 ...........................10 ...........................12 5TAX INCREMENT FINANCING DISTRICT SUMMARIES Tax Increment Financing District #1-1 & 1-2 ...................................................12 Tax Increment Financing District #1-3 ...........................................................14 $5,185,000 2002 TIF Refunding Bonds .........................................................16 $650,000 2004F TIF Refunding Bonds ..........................................................16 Tax Increment Financing Housing District #1-4 ...............................................17 Tax Increment Financing Housing District #1-5 ...............................................17 Tax Increment Financing Housing District #1-6 ...............................................17 $692,297 1999B General Obligation TIF Bonds ...............................................20 Tax Increment Financing Housing District #1-7 ...............................................21 Tax Increment Financing Housing District #1-8 ...............................................22 Tax Increment Financing Economic Development District #1-5 ...........................23 .......................................................................................24 6SUMMARY ...............................................................26 7FUTURE CONSIDERATIONS Springsted provides high quality, independent financial and management advisory services to public and non-profit organizations, and works with them in the long-term process of building their communities on a fiscally sound and well-managed basis. Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 Tel: 651-223-3000 Fax: 651-223-3002 www.springsted.com LETTER OF TRANSMITTAL July 14, 2008 Mr. Chuck Ahl, Acting City Manager Mr. Robert Mittet, Finance and Administration Manager City of Maplewood 1830 County Road B East Maplewood, Minnesota 55109 Re: City of Maplewood ? Tax Increment District Review Dear Mr. Ahl and Mr. Mittet: The following is a report on each of your tax increment districts which provides you an overview of the issues governing such districts. Each district is administered differently depending upon the year in which the district was created. The report examines historical information, and tax increment revenues and uses for each district. We relied on historical accounting records, tax increment plans and other information provided by City staff, Briggs & Morgan, and Ramsey County in our analysis of each of the tax increment districts. We hope this provides you the necessary assistance to enable you to most effectively utilize the tax increment tool. Sincerely, SPRINGSTED INCORPORATED Terri Y. Heaton, Senior Vice President, Client Representative City of Maplewood ? Tax Increment District Review 1 1Executive Summary The City of Maplewood has requested that Springsted Incorporated perform a review of the tax increment districts of the City. The purpose of the analysis is to determine the current status of the City?s Tax Increment Financing (TIF) districts and that they are in compliance with original and amended TIF plans with the TIF records, including internal and external reports, reported accurately. The process includes a detailed review of the City?s original and amended TIF Plans, Development Agreements, 2006 OSA TIF Reports and current financial information. We also reviewed the original and amended TIF plans to ensure the reported budgets are accurate, reliable and auditable. The actual budgets, including revenues and expenditures were compared to reported TIF plan budgets to ascertain any discrepancies. TIF Districts By Type A primary purpose of the review is also to determine what flexibility there may be in each district to deal with excess increments, deficits, pooling, administrative payments, additional expenditures, etc. In preparing the report, Springsted has relied on information provided by the City, Ramsey County, and the City?s Bond Counsel Briggs & Morgan. For this report we evaluated the City?s active districts and placed them into separate categories dependent upon the type of district and the date of approval and certification. Statutory powers relate directly to the type and certification dates of a TIF district. The City of Maplewood has three types of TIF Districts: Housing Districts certified pre-1990, Housing Districts certified post-1990 and Economic Development Districts. Housing TIF District (pre-1990) TIF 1-1 Approved and requested certification in 1985 and certified in 1986 TIF 1-2 Approved and requested certification in 1985 and certified in 1986 TIF 1-3 Approved and requested certification in 1988 and certified in 1989 Housing TIF District (post 1990) TIF 1-4 Approved in 1991, requested certification in 1993 and certified in 1994 City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 2 TIF 1-5 Approved and requested certification in 1993 and certified in 1994 TIF 1-6 Approved, requested certification and certified in 1995 TIF 1-7 Approved in 2003, requested certification in 2004 and certified in 2005 TIF 1-8 Approved and requested certification in 2003 and certified in 2005 Economic Development TIF District TIF ED 1-5 Approved and requested certification in 2001 and certified in 2005. For each respective category we have provided an overview of the regulations regarding the following issues: Term of district Pooling The applicable 4 and 5-year rule provisions Administrative expenses Qualified tax increment expenditures Other restrictions Key Requirements Minnesota State Law sites specific restrictions regarding the use of tax increment based on the various types of districts. For example, revenue derived from tax increment from a housing district must be used solely to finance the cost of housing projects as defined in sections 469.174, subdivision 11, and 469.1761. The cost of public improvements directly related to the housing projects and the allocated administrative expenses of the authority may be included in the cost of a housing project. Housing project means a project, or a portion of a project, that meets all of the qualifications of a housing project established as a housing district. In the case of a housing district, a housing project is an activity in the district. For Economic Development TIF districts, 80% of revenue derived from the district must be spent on activities within the district, or to pay outstanding obligations of the district. The remaining pooling capacity is 20%, from which the maximum allowable of 10% for administrative expenses must be City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 3 deducted, leaving the remaining percentage available equal to 10% of the revenue derived from the district. The pooling percentage can be increased by 10% from a total of 20% to 30%, if that additional 10% is used exclusively to assist qualified low-income housing projects for the financing of acquisition, site preparation, construction or rehabilitation, public improvements and other eligible project costs. The tax reforms enacted in 2001 had the effect of reducing TIF revenues to the point of creating deficits in many TIF districts. General language was crafted and legislation passed in 2003 to allow any city with a TIF deficit due to tax reform to extend the district term under a consistent set of rules. A city must first exercise other available deficit reduction powers, if applicable, prior to extending a district. Those powers include uncapping the original local tax rate, reversing the fiscal disparities option to make the contribution from outside of the TIF district, and transferring resulting surplus increment from other districts. Upon completion of these powers if the increments are insufficient to pay the qualifying obligations resulting from compression of class rates and the elimination of the state-determined general education property tax levy, the district may be eligible for an extension. However it is important to note the deficit may only be a result of the 2001 legislative changes to qualify for an extension. The formula for extension is based on the remaining duration of the district after December 31, 2001 and the percentage of total taxes paid by the original tax capacity (OTC) in 2001 less the average of total taxes paid by 2002 and 2003 OTC over the 2001 OTC. In addition, Minnesota Statutes 469.1763, subd. 6 states that any district for which the request for certification was made before August 2, 2001, pooling is permitted for deficits. A city may transfer available increments from another tax increment district to eliminate a deficit in the district to which the increments are being transferred. Based on this legislation, several of the City?s TIF districts are eligible for pooling to identified deficit district(s). Other Considerations Administrative expenses include amounts paid for services provided by bond counsel, fiscal consultants, planning or economic development consultants, and city staff time. The City may allocate administrative expenses on a district-by-district basis. Tax increment may be used for several TIF eligible project costs. Examples of those costs include public improvements for street, sewer, water, etc, land acquisition, soil correction, site preparation/demolition, relocation, financing fees and capitalized interest. City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 4 Excess increment equals the excess of total increments collected from the district, reduced by any excess increments returned to the county for redistribution, over the total costs authorized by the TIF plan to be paid from the district. That amount is reduced by the sum of the authorized costs that have been paid from sources other than tax increments from the district; revenues, other than tax increments from the district, that are required to be used to pay the authorized costs and that the city has received; and the amount of principal and interest obligations due on outstanding bonds after December 31 of the year. Excess increment may only be used to prepay outstanding bonds, discharge the pledge of tax increment for outstanding bonds, pay into an escrow account dedicated to payment of outstanding bonds, or returned to the county auditor for redistribution to the city or town, county, and school district in which the TIF district is located in direct proportion to their respective tax rates. The City?s Pay 2008 tax rate is 30.800%. City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 5 2 Housing District (pre-1990) Tax Increment Financing District #1-1 Tax Increment Financing District #1-2 Tax Increment Financing District #1-3 Tax Increment Financing District #1-1 is a housing district certified in 1986 to provide assistance for the construction of low-to-moderate income housing. Information from the City and TIF Plan indicates the last collection year is 2012. Tax Increment Financing District #1-2 is a housing district certified in 1986 to provide assistance for the construction of low-to-moderate income housing. Information from the City and TIF Plan indicates the last collection year is 2012. Tax Increment Financing District #1-3 is a housing district certified in 1989 to provide assistance for the construction of low-to-moderate income housing. Information from the City and TIF Plan indicates the last collection year is 2016. Maximum Term of district - 25 years after receipt of first increment District #1-1 will have 2012 as its last full year of collection based upon the statutorily required decertification date. District #1-2 will have 2012 as its last full year of collection based upon the statutorily required decertification date. District #1-3 will have 2016 as its last full year of collection based upon the statutorily required decertification date. Pooling ? As permitted under Minnesota Statutes, Section 469.1763, subdivision 2(b) and subdivision 3(a)(5), any expenditures of increment from the TIF District to pay the cost of a ?housing project? as defined in Minnesota Statutes, Section 469.174, subd. 11 will be treated as an expenditure within the district for the purposes of the ?pooling rules? Obligations District #1-1 2002C TIF Refunding Bonds District #1-2 2002C TIF Refunding Bonds District #1-3 2002C TIF Refunding Bonds 2004F TIF Refunding Bonds Administrative expenses City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 6 Can be paid to the City equal to 10% of the total tax increment expenditures authorized by the TIF plan or the total tax increment expenditures for the project, whichever is less. Qualified tax increment expenditures related to housing projects Land/building acquisition Site improvements Installation of public utilities Housing construction costs Administrative expenses Eligible TIF pooling activities Other restrictions Limitations on use of tax increment from a housing district (MN Statutes 469.176, subd. 4d) Revenue derived from tax increment from a housing district must be used solely to finance the cost of housing projects as defined in sections 469.174, subdivision 11, and 469.1761. The cost of public improvements directly related to the housing projects and the allocated administrative expenses of the authority may be included in the cost of a housing project. Housing project means a project, or a portion of a project, that meets all of the qualifications of a housing project established as a housing district. In the case of a housing district, a housing project, is an activity in the district City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 7 3 Housing District (post-1990) Tax Increment Financing District #1-4 Tax Increment Financing District #1-5 Tax Increment Financing District #1-6 Tax Increment Financing District #1-7 Tax Increment Financing District #1-8 Tax Increment Financing District #1-4 is a housing district certified in 1994 to provide assistance for the construction of low-to-moderate income housing. Information from the City and TIF Plan indicates the last collection year is 2020. Tax Increment Financing District #1-5 is a housing district certified in 1994 to provide assistance for the construction of low-to-moderate income housing. Information from the City and TIF Plan indicates the last collection year is 2020. Tax Increment Financing District #1-6 is a housing district certified in 1995 to provide assistance for the construction of low-to-moderate income housing. Information from the City and TIF Plan indicates the last collection year is 2023. Tax Increment Financing District #1-7 is a housing district certified in 2005 to provide assistance for the construction of low-to-moderate income housing. Information from the City and TIF Plan indicates the last collection year is 2031. Tax Increment Financing District #1-8 is a housing district certified in 2005 to provide assistance for the construction of low-to-moderate income housing. Information from the City and TIF Plan indicates the last collection year is 2030. Maximum Term of district - 25 years after receipt of first increment District #1-4 will have 2020 as its last full year of collection based upon information in the adopted TIF Plan. (need to District #1-5 will have 2020 as its last full year of collection based upon information in the adopted TIF Plan. District #1-6 will have 2023 as its last full year of collection based upon information in the adopted TIF Plan. (need to(need t District #1-7 will have 2031 as its last full year of collection based upon information in the adopted TIF Plan. (need to District #1-8 will have 2030 as its last full year of collection based upon information in the adopted TIF Plan. (need to with D.A.) City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 8 Pooling ? As permitted under Minnesota Statutes, Section 469.1763, subdivision 2(b) and subdivision 3(a)(5), any expenditures of increment from the TIF District to pay the cost of a ?housing project? as defined in Minnesota Statutes, Section 469.174, subd. 11 will be treated as an expenditure within the district for the purposes of the ?pooling rules? and the ?five year rule?. Obligations District #1-4 $728,293 PayGO Contract with Carefree Cottages of Maplewood Limited Partnership $283,360 for transfers to Debt Service fund for 1999B GO TIF Bonds District #1-5 $574,987 PayGO Contract with Carefree Cottages of Maplewood Limited Partnership II $231,220 for transfers to Debt Service fund for 1999B GO TIF Bonds District #1-6 $1,854,000 PayGO Contract with Carefree Cottages of Maplewood Limited Partnership III $1,222,878 for transfers to Debt Service fund for 1999B GO TIF Bonds District #1-7 $510,000 PayGO Contract with Sibley Cove Limited Partnership District #1-8 $1,175,234 PayGO Contract with Van Dyke Street Homes Limited Partnership Administrative expenses Can be paid to the City equal to 10% of the total tax increment expenditures authorized by the TIF plan or the total tax increment expenditures for the project, whichever is less. Qualified tax increment expenditures related to housing projects Land/building acquisition Site improvements Installation of public utilities Housing construction costs Administrative expenses Eligible TIF pooling activities City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 9 Other restrictions Limitations on use of tax increment from a housing district (MN Statutes 469.176, subd. 4d) Revenue derived from tax increment from a housing district must be used solely to finance the cost of housing projects as defined in sections 469.174, subdivision 11, and 469.1761. The cost of public improvements directly related to the housing projects and the allocated administrative expenses of the authority may be included in the cost of a housing project. Housing project means a project, or a portion of a project, that meets all of the qualifications of a housing project established as a housing district. In the case of a housing district, a housing project, is an activity in the district. City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 10 4 Economic Development District Tax Increment Financing Economic Development District #1-5 Tax Increment Financing District #1-5 is an economic development district certified in 2003 to provide assistance in the development of the Schroeder Milk project. Information from the City and TIF Plan indicates the last collection year is 2012. Maximum Term of district - 8 years after receipt of first increment District #1-5 will have 2012 as its last full year of collection based upon ( information in the adopted TIF Plan. Pooling - Described as dollars spent outside the boundaries of the TIF district, but within the defined geographic area of the "project", or development district. For District #1-5 the following pooling provisions apply: At least 80% of the revenue derived from each district must be spent on activities in the district, or to pay bonds, etc. The remaining pooling capacity is 20%, from which the maximum allowable of 10% for administrative expenses must be deducted, leaving the remaining percentage available equal to 10% of the revenue derived from each district. The pooling percentage can be increased by 10% from 20% to 30% if the additional 10% is used exclusively to assist qualified low-income housing. 4 and 5 year rule provisions District #1-5 The 5 year rule will apply to District #1-5 on 07/31/2008, which means prior to that time the City has the ability to do the following: Provide subsidies within the district through the sale of bonds or pay-as-you-go notes, or other binding contracts for which the project will be completed prior to 07/31/2008 Complete necessary TIF Plan modifications which require a public hearing such as enlarging the geographic boundaries of the district or increasing the TIF Plan budget Pool dollars outside the district within the limitations set forth above under ?Pooling? Obligations District #1-5 $500,000 PayGO Contract with Schroeder Milk Company City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 11 Administrative expenses Can be paid to the City equal to 10% of the total tax increment expenditures authorized by the TIF plan or the total tax increment expenditures for the project, whichever is less. Qualified Economic Development District Expenditures Land acquisition Site improvements Installation of public utilities and on-site utilities Demolition Relocation Parking facilities Streets and sidewalks Administrative expenses Other restrictions Various - minimal impact City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 12 5 Tax Increment Financing District Summaries Tax Increment Financing Housing District #1-1 & #1-2 TIF District Nos. 1-1 and 1-2 are housing districts that were established October 28, 1985 within Development District No. 1. The required decertification date of the Districts is December 31, 2012. TIF District Nos. 1-1 and 1-2 were created in 1985 along with Economic Development District No. 1-1 to finance public improvements and park improvements of $2,429,000 through the issuance of bonds. The original total bonded indebtedness for Housing Districts 1-1, 1-2 and Economic Development District 1-1 was $2,830,000. The Development District, and subsequently the TIF Plans for TIF Housing District Nos. 1-1 and 1-2, and TIF E.D. District No. 1-1 were modified on June 23, 1986. The modification reduced the total budgeted project costs to $2,188,870, and a total bonded indebtedness of $2,490,000. At this time the General Obligation Bonds of 1986Bwere issued, with all available revenues from these three districts pledged to the repayment of the bonds. On April 23, 1990 the Development Program for Development District No. 1 was modified, requiring the modification of the TIF plans for Housing TIF Districts 1-1, 1-2, and 1-3 and E.D. TIF Districts 1-1, 1-2, 1-3. The April 23, 1990 modification provided total budget authority, for all six districts, for $13,350,352 in public improvements, park improvements, and community center costs, and the modification increased the supportable total bonded indebtedness of the six combined TIF Districts to $14,160,000, providing the authority for the issuance of the Series 1993B Bonds. The proceeds from the 1993 bonds were used to finance the construction of the City Community Center. The current reported budgets for TIF District Nos. 1-1 and 1-2 are reflective of an administrative amendment approved by the City on February 9, 1998. The current TIF Plan budget for Housing TIF No. 1-1 includes total revenues and expenditures of $4,265,791; and Housing TIF No. 1-2?s current TIF Plan budget includes total budgeted revenues and expenditures of $6,616,360. As of December 31, 2006 District 1-1 has received $3,150,314 in revenue and spent $3,145,925, with a cumulative fund balance of $4,389. District 1-2 has received $4,935,254 in revenue and spent $4,926,973, with a cumulative fund balance of $8,281. City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 13 Currently, Housing Districts 1-1 and 1-2 are pooled together to support the $5,185,000 2002C TIF Refunding Bonds, which are a current refunding of the original 1993B bonds. The debt-service on the 2002C Bonds is paid from tax increment from Housing Districts 1-1, 1-2, and 1-3, in addition to an annual debt-service levy. In 2006 Districts 1-1 and 1-2 transferred $85,400 and $173,600 respectively to the 2002C debt-service fund. The District?s funds are generating small amounts of investment earnings and expending minimal amounts of administrative expenses. Available increment should continue to be transferred from the District?s funds to the 2002C debt until the required decertification date in 2012. Based upon our estimates of future projected revenues and expenditures, it does not appear the Districts? activities will exceed the modified TIF Plan budget amounts prior to decertification. Upon review of these Districts, we found a discrepancy in the required decertification date for TIF District No. 1-2, as reported in the Office of the State Auditor (OSA) TIF reports. Based on the OSA reports, TIF No. 1-1 has a required decertification date of 12/31/2012 while TIF No. 1-2 reports a decertification date of 12/31/2011. According to the original TIF Plans for the Districts, and the OSA report of first increment received in 1987, both Districts should have decertification dates of 12/31/2012, or 25 years after the receipt of first increment. RECOMMENDATIONS: 1) Continue to transfer available increment to the 2002C Debt-Service Fund 2) Modify TIF No. 1-2 OSA TIF Report to accurately reflect required decertification date of 12/31/2012 3) Complete steps necessary to determine Special Deficit Authority and to extend the duration of the District under the Duration Extension to Offset Deficits provision in MN Statutes 469.1794 City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 14 Tax Increment Financing Housing District #1-3 TIF District No. 1-3 is a housing district established January 11, 1988 within Development District No. 1. Housing District No. 1-3 should be decertified no later than December 31, 2016. Housing District No. 1-3 was originally created to finance land acquisition and/or site improvement project costs of $275,000, through the issuance of $400,000 in bonds, which was the total bonded indebtedness for the District at its adoption. The Development Program for Development District No. 1 was modified on May 8, 1989 and the TIF plan for District 1-3 was adjusted to reflect revised project costs of $551,483.75 and a total bonded indebtedness of $705,000. The revised project costs were to be used for land acquisition, site improvements, public improvements, and a recreational facility. On October 8, 1989 the Program for Development District No. 1 was modified, along with the TIF plans for Housing District 1-3 and E.D. Districts 1-2 and 1-3. The aggregate amount of authorized project costs and bonded indebtedness for the three districts totaled $4,441,425, which provided the authority for the issuance of $1,385,000 General Obligation TIF Bonds of 1989 and $350,000 Taxable General Obligation TIF Bonds of 1989. According to the TIF plans the City pledged to the payment of these bonds tax increments from these districts in an amount equal to 20% of the debt service, with the remaining balance to be paid from property taxes. Housing District 1-3 was modified again on April 23, 1990, along with E.D. Districts 1-1, 1-2, 1-3, and Housing Districts 1-1 and 1-2. This modification was done to increase the total bonded indebtedness authority for the six combined districts to $14,160,000, which ultimately lead to the issuance of the Series 1993B bonds. The current budget for Housing District No. 1-3 is reflective of an administrative amendment approved by the City on February 9, 1998. Based on the current TIF Plan, Housing TIF No. 1-3 has a total approved budget of $5,064,770 for revenues and expenditures. As of December 31, 2006 District 1-3 has received $4,319,763 in revenue and spent $4,317,091. The cumulative fund balance of District 1-3 is $2,672. Increment from Housing District No. 1-3 is currently pledged to the debt service on two outstanding bond issues, the 2002C Refunding of the 1993B bonds, and the $650,000 2004F TIF Refunding Bonds which refunded the 1995B bonds that had refunded the General Obligation bonds of 1989 bonds. The 2002C bonds are being supported by increment from Housing Districts 1- City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 15 1, 1-2 and 1-3, and through a debt service levy. District No. 1-3 transferred $51,700 to the 2002C debt service fund in 2006. The 2004F TIF Refunding Bonds have been supported solely through a debt service levy, according to the OSA Pooled Debt Issue Report. While increment from 1-3 is pledged to the 2004F Bonds, it does not appear that any increment has been used for this debt service. Available future increment from 1-3 should continue to be transferred to the 2002C debt service fund, until the obligation?s retirement in 2015. Based upon our future projections for district revenues and expenditures it does not appear that the District activities will exceed total authorized revenues and expenditures, though specific line-items will exceed their budgeted amounts requiring an administrative budget amendment. RECOMMENDATIONS: 1)Continue to transfer available increment to 2002C debt service fund 2)Modify TIF Plan Budget as necessary 3)Complete steps necessary to determine Special Deficit Authority and to extend the duration of the District under the Duration Extension to Offset Deficits provision in MN Statutes 469.1794 City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 16 $5,185,000 2002C TIF Refunding Bonds $650,000 2004F TIF Refunding Bonds The 2002C TIF Refunding bonds are a refunding of the 1993B bonds originally issued by the City to provide funding for the construction of a City Community Center. The original principal amount of the 1993B Bonds was $8,190,000. The debt service on the 2002C bonds is supported by increment from Housing Districts 1-1, 1-2, and 1-3, in addition to a debt service levy. The final payment on the 2002C bonds is in 2015. The City?s proposed 2008 budget indicates a 2008 debt service levy for the 2002C bonds of $323,340, with projected increment of $81,750, $117,475, and $50,353 transferred from Housing Districts 1-1, 1-2, and 1-3, respectively. The 2004F TIF Refunding bonds are a refunding of the 1995B refunding bonds, which had refunded the original General Obligation Tax Increment Bonds of 1989. Available increment from TIF 1-3 is pledged to this Bond, though it appears that historically increment has not been used to support these bonds. Based on the 2006 OSA Pooled Debt Issue Report for the 2004F bonds increment from 1-3 has not been transferred into the debt service fund, meaning it has been completely supported by the debt service levy. According to the OSA reports in 2006 the 2004F debt service fund received $186,211 in revenues from current and delinquent taxes, interest earnings and homestead credit aid. The draft financials provided by the City indicate 2007 revenues of $184,199. Upon review of the City?s 2008 budget, specifically the projected debt service levy, it appears that no debt service levy was budgeted for the 2008 debt service on the 2004F bonds. The 2004F debt service fund currently has a positive balance, projected to be $138,771 at the end of 2007, but the 2008 debt service payment is $198,339, which would create an ending fund balance of ($54,568).To offset this deficit, we suggest the 2008 increment from District 1-3 that is typically transferred to the 2002C debt service fund, be transferred instead to the 2004F debt service fund so as to minimize the fund balance deficit at the end of 2008. City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 17 Tax Increment Financing Housing District #1-4 Tax Increment Financing Housing District #1-5 Tax Increment Financing Housing District #1-6 TIF Housing District #1-4 was established December 23, 1991, TIF Housing District #1-5 was established May 24, 1993, and TIF Housing District #1-6 was established May 8, 1995 within Development District No. 1. The required decertification date for TIF Districts 1-4 is December 31, 2020; and December 31, 2023 for TIF District. The program for Development District No. 1 was modified December 21, 1991, as a result of the creation of Housing District #1-4. District #1-4 was originally created with budget authority of $2,341,000 to fund project costs relating to public improvements, site improvements, land acquisition, and interest accruing on the unpaid project costs. On May 24, 1993 the program for Development District No. 1 was modified, with the creation of TIF Housing District 1-5 and modifying the project costs for TIF Housing District 1-4. As a result, the revised budget for TIF 1-4 was $3,975,725, and was to be used to fund project costs related to public improvements, site improvements, land acquisition and interest accruing on the unpaid project costs. TIF 1-5 was created with budget authority of $3,355,500, to be used to fund the costs of public improvements, site improvements, land acquisition and interest accruing on unpaid project costs. On June 28, 1993 the City entered into two pay-as-you-go notes obligations related to TIF 1-4 and TIF 1-5. A Pago note with a principal amount of $728,293 was secured by 100% of the increment from TIF 1-4 with first payment on August 1, 1995 and continuing on an August 1/February 1 schedule until August 1, 2008 with one remaining half-year payment obligated to the Developer in the final year of the District. A PayGO note with a principal amount of $574,987 was secured by 100% of the increment from TIF 1-5 starting with a first payment on August 1, 1996 and continuing on an August 1/February 1 schedule until August 1, 2009 with one remaining half-year payment obligated to the Developer in the final year of the District. The TIF 1-4 and TIF 1-5 PayGO notes were issued to reimburse the Developer for project costs related to land acquisition and site improvements, both notes accrue annual non-compounded interest at 9% annually. On May 8, 1995 the Development District was modified with the creation of TIF Housing District 1-6. The original TIF Plan budget for TIF 1-6 was $3,300,000 to finance project costs related to public improvements, site improvements, land acquisition and City administrative expenses. On November 1, 1995 the City entered into a pay-as-you-go note with a principal amount of $1,854,000 with interest accruing annually, but non-compounded, City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 18 at 9% interest. The note was to reimburse the Developer for costs incurred related to land acquisition and site improvements. 90% of the annual increment from TIF 1-6 is pledged for payment, with the first payment on August 1, 1998 and continuing on an August 1/February 1 schedule through the February 1, 2013 payment. The budgets for TIF Districts 1-4, 1-5, and 1-6 were modified administratively on February 9, 1998. Based upon our review of the documents related to the amendments it appears the Note principal amounts, and related budget authority for TIF 1-4, 1-5, and 1-6 was removed, with additional budget authority added to the Note interest budget expense. It appears that the modifications were based on the assumption that the Districts would not generate sufficient increment to pay the Note principal amounts, and the revised Note interest amounts reflected 15 years of TIF payments as stipulated in the individual TIF notes. The Developer would still receive the increment pledged in the note agreement, 100% for 15-years for Districts 1-4 and 1-5 and 90% for 15-years for District 1-6, but the total value of the revenue stream is less than originally projected. The current reported TIF Plan budgets for 1-4, 1-5, and 1-6 are representative of an administrative amendment approved by the City Council on September 27, 1998. The purpose of this amendment was to provide the Districts with the ability to fund debt-service on the $692,296 General Obligation Tax Increment Bonds, Series 1999B. A portion of the bond proceeds was allocated to each of the districts to finance the installation of public utilities, and each District had budget authority to transfer increment to the debt service fund for the 1999B bonds for payment of debt service on the bonds. TIF 1-4 has authority to transfer up to $283,360, TIF 1-5 up to $231,200, and TIF 1-6 up to $1,222,878. The first transfer payment from TIF 1-4 to the 1999B debt service fund should occur on February 1, 2009, following the completion of TIF 1-4?s obligations under the terms of the Development Agreement and PayGO note requiring 100% of increment for 15-years, though the District will have to make a final payment to the Developer prior to decertification of the District. This payment will occur in 2009, but should be reported in the 2008 TIF reports. The first transfer payment from TIF 1-5 to the 1999B debt service fund should occur on February 1, 2010, again following the terms of the Development Agreement and PayGO note, previously outlined. This transfer will be reported in 2009. The first transfer payment from TIF 1-6 to the 1999B debt service fund should occur on August 1, 2013, again coinciding with the terms of the City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 19 Development Agreement and PayGO note. Debt service payment on the 1999B bonds is scheduled to begin in 2013. As of December 31, 2006 TIF 1-4 has a cumulative fund balance of $5,859, and in 2006 received $29,943 in tax increment revenue and made a note interest payment to the Developer of $29,943. Our estimates of future TIF revenues and expenditures indicate that the projected amounts will exceed the September 27, 1998 modified budget amounts, and a budget amendment will be necessary for the District to be in compliance. As of December 31, 2006 TIF 1-5 has a cumulative fund balance of $6,350, and in 2006 received $24,760 in tax increment revenue and made a note interest payment to the Developer of $24,760. Our estimates of future TIF revenues and expenditures for TIF 1-5 also indicate that the projected amounts will exceed the September 27, 1998 modified budget amounts, and a budget amendment will be necessary for the District to be in compliance. As of December 31, 2006 TIF 1-6 has a cumulative fund balance of $134,074 and in 2006 received $66,104 in tax increment revenue and made a TIF note interest payment to the Developer of $59,494. Future projections indicate that TIF 1-6 will not exceed its total authorized revenues and expenditures, though specific line-items will exceed their budgeted amounts requiring an administrative budget amendment. RECOMMENDATIONS: 1) Continue making TIF note interest payments as required 2) Begin making transfers to 1999B Debt-Service fund on February 1, 2009. 3) Modify TIF Plan Budgets as necessary City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 20 $692,297 1999B General Obligation TIF Bonds The 1999B G.O. TIF bonds were initially issued to finance City costs related to a scattered site housing project whereby the City would acquire blighted property, which would then be developed and ultimately used for low to moderate income housing. Due to the complexity of tax increment rules for housing projects an alternative approach was taken. The City utilized the bond proceeds to reimburse the City for the cost of sanitary sewer improvements rather than use the proceeds for housing projects. When the City established Housing Districts Nos. 1-4, 1-5, and 1-6, the City installed sewer improvements directly related to these projects. The debt service on these bonds was intended to be financed by increment from Housing Districts 1-4, 1-5, and 1-6. The first payment to the 1999B debt service fund will be from TIF 1-4 in 2009. The Development Agreements for each District dictate when payments can be made to the debt service fund. Total debt service on the 1999B bonds will be $1,770,000. Our projections of future revenues for TIF District Nos. 1-4, 1-5, and 1-6 total $1,770,756, assuming market values grow at an annual inflation rate of 1.5%. This growth should eliminate the necessity of a tax levy to meet the debt service needs on the bonds. City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 21 Tax Increment Financing Housing District #1-7 TIF District No. 1-7 is a housing district established May 12, 2003 within Development District No. 1. The district shall be decertified no later than December 31, 2031. The original TIF plan authorizes expenditures for land acquisition, site improvement/preparation costs, administrative expenses, and construction costs. The budgeted expenditures of the district total $1,137,059 and budgeted revenues total $1,033,682. As of December 31, 2006 the district had received revenue of $20,860 and had spent $21,374. The cumulative fund balance as of December 31, 2006 was ($514). TIF District No. 1-7 is supporting a $510,000 Principal TIF Note. The first payment commenced in 2006 and will remain in existence until paid in full. The note has a principal amount of $510,000 and accrues non-compounding interest at a rate of 4.5% annually. According to the TIF note the annual increment available for paying down the TIF note is 94% of the increment received annually, with payments first applied to accrued interest. Preliminary 2007 financial information provided by the City indicates that no payment was made on the TIF note, even though $19,876 was received in increment in 2007, of which 94% or $18,683 should have been paid to the TIF note as an interest payment. Our projections of total revenues and expenditures of TIF District 1-7 indicate they will not exceed the total authorized amounts, although specific line-items will exceed their budgeted amounts. Assuming future increment amounts remain similar to the 2007 amount, the principal amount of the TIF note will not be paid down as the annual increment would not be greater than the annual interest cost. The annual interest cost on a principal amount of $510,000 at a 4.5% interest rate is $22,950 which is greater than the 2007 increment available for repayment of the note and thus the principal amount of the note is not reduced. RECOMMENDATIONS: 1)Continue making TIF note principal and interest payments as required 2)Administratively amend TIF Plan Budgets City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 22 Tax Increment Financing Housing District #1-8 TIF District No. 1-8 is a housing district established June 23, 2003 within Development District No. 1. The district shall be decertified no later than December 31, 2030. The original TIF plan authorizes expenditures for land acquisition, site improvement/preparation costs, TIF note interest payments, and administrative expenses. The budgeted revenues and expenditures of the district total $2,422,368. As of December 31, 2006 the district reported total received revenues of $94,970 and $87,070 of expenditures. The cumulative fund balance as of December 31, 2006 was $7,900. TIF District No. 1-8 is supporting a $1,175,234 Principal TIF Note. The first payment commenced in 2005 and will remain in existence until paid in full. The note has a principal amount of $1,175,234 and non-compounding accrued interest at a rate of 4.5% annually. According to the terms of the TIF note 90% of the increment is pledged annually for payment, with payments applied first to accrued interest. Based on our calculation of interest earned for 2006 of $52,886 a portion of the 2006 TIF note payment should have been applied to reducing the principal amount, given that the increment available for TIF note payment exceeded the interest cost by $12,474. The same situation applies to the 2007 activity. Future projections of TIF revenues and expenditures indicate that TIF 1-8 will not exceed the total authorized revenues and expenditures amount, although specific line-items will exceed their budgeted amounts. RECOMMENDATIONS: 1)Continue making TIF note principal and interest payments as required per amortization schedule 2)Administratively amend TIF Plan Budgets as necessary City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 23 Tax Increment Financing Economic Development District #1-5 TIF District No. 1-5 is an economic development district established August 13, 2001 within Development District No. 1. The district shall be decertified no later than December 31, 2012 The TIF plan authorizes expenditures for site improvement/preparation costs and administrative expenses. The budgeted expenditures of the district total $550,000 and budgeted revenues total $500,000. As of December 31, 2006 the district has received revenue of $66,913 and has incurred expenditures of $64,438. The cumulative fund balance as of December 31, 2006 was $1,475. TIF ED District No. 1-5 is supporting a $500,000 Principal TIF Note. The first payment commenced in 2004 and will remain in existence until paid in full. The note has a principal amount of $500,000 and does not accrue any interest. According to the terms of the TIF Note, 90% of annual increment is pledged for payment. Our review of the Development Agreement and TIF Note has found that it does not appear that any interest should be charged on principal balance of the TIF note, and that any increment received should be used to write-down the outstanding balance of the note. Based upon information reported in the City?s OSA TIF reports it seems that all increment generated by the District since 2004 has been applied to note interest. We believe the TIF reports should be modified to reflect past expenditures reported as note principal and not note interest. Future projections indicate that TIF 1-5 will not exceed its total authorized revenues and expenditures. RECOMMENDATIONS: 1)Continue making TIF note principal payments as required 2)Adjust 2007 OSA TIF Reports to show interest payments going towards principal City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 24 6 Summary The purpose of this review is to analyze the City?s Tax Increment Financing Districts to determine compliance with current laws, options that may exist to remedy deficit district and the options that exist for use of any available future tax increment. The City currently has 9 active TIF Districts, 8 housing districts and 1 economic development district. All districts have outstanding obligations. TIF Housing District Nos. 1-1, 1-2 and 1-3 are all pooled together for purposes of supporting the 2002 bonds. In addition, revenue from TIF District No. 1-3 is pledged for payment of debt service for the 2004 bonds. Both bond issues were structured with the intent of using tax increment from the three districts as well as an annual tax levy for debt service payments. However, the annual tax levy amounts are greater than what was originally anticipated. TIF Housing District Nos. 1-4, 1-5 and 1-6 support individual PayGO TIF Notes with individual Note termination dates. The three districts also support the debt service payments on the 1999B Bonds. The bonds were not structured with a tax levy as an additional revenue source, and our projections indicate that future tax increment revenues should be sufficient to support the individual TIF Notes and debt service payments. TIF Housing District No. 1-7 has one outstanding obligation which is a PayGO TIF Note. The terms of the note include 94% of the increment pledged for payment with semiannual payments commencing August 1, 2005 and final payment on February 1, 2031. TIF Housing District No. 1-8 has one outstanding obligation which is a PayGO TIF Note. The terms of the note include 90% of the increment pledged for payment with semiannual payments commencing August 1, 2005 and final payment on February 1, 2031. TIF Economic Development District No. 1-5 has one outstanding obligation which is a PayGO TIF Note. The terms of the note include 90% of the increment pledged for payment with semiannual payments commencing August 1, 2003 and final payment on February 1, 2012. Our process included a review of the original and modified TIF Plans, Development Agreements, Bond documents, 2006 OSA TIF Reports, and current City financials. Review of the plans, agreements, and OSA reports provide the necessary background information for each of the city's districts to assist Springsted in the analysis on the City?s use of tax increment. City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 25 This report provides an overview of the details of each district, including original and modified budget authority, obligations, timing issues, and current projected financial situation. In addition, it contains Springsted?s recommendation regarding future action items that should be taken based on our findings with the intent of improving the City?s position relative to its tax increment financing districts. Although this report is not intended to review each district down to the smallest legal technicality, it does provide an overview of which districts have remaining flexibility to provide financial benefit to future development or redevelopment projects. Several, if not all, of the City?s tax increment districts suffered reductions in increment collections as a result of the property tax changes that occurred in 2001. The districts already had existing obligations, including Bonds and PayGO Notes, in place with scheduled payment amounts. The bond issues have structured annual principal and interest payments that need to be paid, regardless of the increment amounts received. Because the bonds were structured as general obligation, any shortfalls in increment revenue collections require an ad valorem tax levy. Two of the bonds were structured with a portion of debt service supported with a tax levy, however not in the higher amounts the City has been levying to make up for the reduction in increments. As a result, it is the City?s intent to maximize the amount of increment available from each district to reduce the annual levy amounts for existing debt obligations, while meeting the statutory guidelines on the use of tax increment from various types of Districts. This can be done through the process of pooling available increment per MN Statutes 469.1763, subd. 6; exercising special deficit authority per MN Statutes 469.1792; and extending the duration per MN Statutes 469.1794. Upon review of the City?s TIF Districts and corresponding documentation, it appears that the districts are in compliance on the use of tax increment and primarily within the approved budgets for each individual district. The City has been remitting the appropriate amounts per individual agreements of each district. The City?s existing obligations and expenditures are in compliance with original and/or modified TIF Plans. However, modifications, both administratively and through public hearing, will need to be made to several of the City?s districts to account for future projected tax increment collections and expenditures. City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 26 7 Future Considerations The City?s primary objective regarding the use of tax increment financing includes the development of affordable housing and redevelopment of project sites within City limits. TIF was created as a tool for development or redevelopment of project sites. A TIF District is required to be decertified once all obligations have been paid and the objectives of the TIF Plan have been met. Continuing to receive tax increment from the Districts through the maximum term enables the City to retain the captured tax capacity to finance additional TIF eligible projects, as allowed by the individual TIF Plans and TIF District establishment dates. However, decertifying the TIF districts once obligations have been met will allow the captured tax capacity to be added to the city?s total tax capacity thereby helping to reduce property owners? overall tax burden. In most cases the City will be required to decertify individual districts upon fulfillment of individual obligations. Minnesota State Law sites specific restrictions regarding the use of tax increment based on the various types of districts. Housing TIF District (MN Statutes 469.176, subd. 4d) Revenue derived from tax increment from a housing district must be used solely to finance the cost of housing projects as defined in sections 469.174, subdivision 11, and 469.1761. The cost of public improvements directly related to the housing projects and the allocated administrative expenses of the authority may be included in the cost of a housing project. Housing project means a project, or a portion of a project, that meets all of the qualifications of a housing district. In the case of a housing district, a housing project is an activity in the district. It is important to note that new housing districts created by the City may have the ability to provide additional pooling capacity to the existing TIF Districts. Due to the flexible nature of pooling from housing districts for affordable housing projects, new housing districts created by the City could provide available increment for the City?s existing housing districts without compromising the 20% maximum pooling limitation for normal pooling activities. For example, if the City were to create a future proposed tax increment financing housing district, funds from that district could be transferred to the 2002C Debt Service fund, with the additional funds used to reduce the debt service levy. The amounts of available increment for pooling from future TIF Districts would not be known until financial agreements are finalized with the potential developer. City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 27 Class Rate Compression and District Duration Extension The tax reforms enacted in 2001 had the effect of severely reducing TIF revenues to the point of creating deficits in a significant number of districts across Minnesota. Several cities introduced legislation during the 2003 session to allow the extension of the affected districts? duration to capture sufficient revenues to cover outstanding obligations. Instead of granting special legislation to individual cities, general language was crafted to allow any city with a TIF deficit, resulting from the tax reform, to extend the district term under a consistent set of rules. An overview of the changes adopted by the legislature is provided below, along with a summary on the findings of our analysis to determine District eligibility for duration extension. Pooling Permitted for Deficits: (MN Statutes 469.1763) Deficit pooling applies only to districts for which the request for certification was made before August 1, 2001, and without regard to whether the request for certification was made prior to August 1, 1979. An authority for the district may transfer available increments from another tax increment financing district located in the municipality, if the transfer is necessary to eliminate a deficit in the district to which the increments are transferred. The increments may be transferred without regard to whether the transfer or expenditure is authorized by the tax increment financing plan for the district from which the transfer is made. A deficit in the district for purposes of this subdivision means the lesser of the following two amounts: the amount due during the calendar year to pay preexisting obligations of the district; minus the total increments collected from properties within the district that are available for the calendar year including amounts collected in prior years that are currently available; plus total increments from properties located in other districts in the municipality including amounts collected in prior years that are available to be used to meet the district's obligations, or the reduction in increments collected from properties located in the district for the calendar year as a result of the changes in class rates. The authority may compute the deficit amount under clause (1) only (without regard to the limit under clause (2)) if the authority makes an irrevocable commitment, by resolution, to use increments from the district to which increments are to be transferred and any transferred increments are only used to pay preexisting obligations and administrative expenses for the district. City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 28 Special Deficit Authority: (MN Statues 469.1792) Applies to an authority with a preexisting district for which: the increments from the district were insufficient to pay preexisting obligations as a result of the class rate changes or the elimination of the state-determined general education property tax levy under this act, or both; or the development authority has a binding contract, entered into before August 1, 2001, requiring the authority to pay an amount that may not exceed the increment from the district or a specific development within the district; and (ii) the authority is unable to pay the full amount under the contract from the pledged increments or other increments from the district that would have been due if the class rate changes or elimination of the state-determined general education property tax levy or both had not been made under Laws 2001, First Special Session chapter 5. Definitions: ?Preexisting District? means a district with a request for certification prior to August 1, 2001. Preexisting Obligation? means a bond or binding contract that: i.Was issued or approved before August 1, 2001, or was issued pursuant to a binding contract entered into before July 1, 2001, or ii.Was issued to refinance an obligation under item (i), and iii.Is secured by increments from a preexisting district. Authorized Actions: Election that the original local tax rate does not apply to the district; and Election that the fiscal disparities contribution be ?reversed? (option A) An authority may take the above actions only after the municipality approves the action, by resolution, and after notice and public hearing, similar to a modification to the TIF Plan. City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 29 Duration Extension to Offset Deficits: (MN Statutes 469.1794) Subject to the conditions and restrictions imposed under this section, an authority may, by resolution, extend the duration limit of a TIF District to reduce and/or eliminate a deficit created by the 2001 property tax reforms. Definitions: Qualifying obligation: means a preexisting obligation that is: GO bond of the municipality; o GO bond of the authority; o Revenue bond of the authority to which other revenues in o addition to tax increments are pledged; Interfund loan, including an advance or payment made after o June 1, 2002, to pay an obligation listed above; Obligation assumed by a developer prior to January 1, 2001 o to repay a GO bond issued by a municipality to fund cleanup and development activities, if the developer assume the obligation more than 5 years after the issuance of the bonds, Bond issued to refinance a preexisting obligation o Before an authority may extend the duration, certain conditions must be met with regard to the district: Election that the original local tax rate does not apply to the district; Election that the fiscal disparities contribution be ?reversed? (option A); Transfer of any available increments in other districts to pay qualified obligations of the district under MN Statute 469.1763; and A finding that, after taking into account all of the increments that are available to pay qualifying obligations for the district, the increments from the district will be insufficient to pay the amount of qualifying obligations and that the insufficiency is a result of class rate compression. An authority may extend the duration of a district only after providing public notice and holding a public hearing. The public notice shall be circulated at least once in a newspaper of general circulation in the City, not less than ten days or more than 30 days prior to the date of the hearing. City of Maplewood, Minnesota Tax Increment District Review City of Maplewood ? Tax Increment District Review 30 Maximum Extension: The maximum a district may be extended is four years, or the tax reform percentage for the district, determined through a calculation utilizing 2001, 2002 and 2003 information, multiplied by the remaining duration of the district.. If the municipality determines that the extension permitted will not provide sufficient revenue to pay in full the amount of qualifying obligations, the municipality may apply to the commissioner of revenue for an additional duration extension. Limits on Use of Increments: Tax increments of an extended district may only be used to pay preexisting obligations of the district and administrative expenses. Decertification: An extended district must be decertified at the end of the first calendar year when sufficient increments have been received to pay the qualified obligations of the extended district. Any remaining unspent increments must be distributed as excess increments. Class Rate Compression and District Duration Extension Summary Upon completion of our review of the City?s TIF Districts to determine the effect of the property tax law changes of 2001, including class rate compression, on the districts? performance; and the eligibility for the extension of the duration of Districts, we have found that three of the City?s TIF Districts have been affected by class-compression and are eligible for duration extensions. Our projections show that TIF Districts, 1-1, 1-2, & 1-3 were impacted and are eligible for extension, with Districts 1-1 & 1-2 eligible for a four-year extension and District 1-3 for two years. The result of the extension will be increased TIF revenues from these Districts in future years that will be available for payment of debt-service on the 2002C bond issue, which will further reduce the debt-service levy necessary to meet the debt- service needs on these bonds. Based on our calculations, approximately $900,000 in additional revenue is projected to be created through extending the duration of Districts 1-1, 1-2, & 1-3. City of Maplewood, Minnesota Tax Increment District Review City of Maplewood, Minnesota Tax Increment Financing District Budget Modifications and District Duration Extension Public Hearing Time Schedule Monday, July 14, 2008 City Council reviews Springsted Report City Council calls for public hearing (resolution provided by Briggs & Morgan) On/Before July 25, 2008 County Commissioner receives notification letter (sent by SPRINGSTED) 30 days prior to publication of notice of public hearing On/Before August 6, 2008 County and School District receive impact letters & draft TIF plan modifications (sent by SPRINGSTED) 30 days prior to public hearing August 27, 2008 Publication of notice of public hearing Deadline: August 20 (arrangements made by SPRINGSTED) 10-30 days prior to public hearing Monday, September 8, 2008City Council holds public hearing, and adopts resolution 7:00 pm modifying TIF District Budgets and approving District Duration Extension (resolution provided by Briggs & Morgan) After September 8, 2008 State filing (completed by SPRINGSTED) 7/9/2008 Agenda Item K4 AGENDA REPORT TOCity Council : FROM: Charles Ahl, Acting City Manager SUBJECT: Carver Crossing Development ? Resolution Approving Consider Development Contract with CoPar for Settlement of Litigation and Development Plan. DATE: July 8, 2008 INTRODUCTION On May 12, the City Council approved a resolution on the Carver Crossing Development [also known as CoPar] that granted a Conditional Use Permit for a Planned Unit Development of 174 units. The approval provided for the settlement of the on-going litigation with CoPar over the denial of the 191 unit development. The resolution adopted by the City Council directed the preparation of a Development Contract incorporating the Council?s findings for approval of the development and settlement of the litigation. The Development Contract has taken a number of weeks of discussion thrd involving the Attorneys for all parties and was tabled on June 9 and June 23 by the Council because the final draft was not completed. The Development Contract will be presented by the City?s Attorney, John Baker. Approval of that Development Contract is recommended. BACKGROUND As background, the City Council previously denied a proposed 191-unit proposal for Carver Crossing. That denial occurred on September 28, 2006. The developer of that plan, CoPar Companies, litigated the denial decision. The court proceedings on that litigation were scheduled to begin on June 2, 2008. th At the May 5 meeting held to consider the revised plans, the CoPar representatives acknowledged that they recognize that the plan was submitted for settlement purposes and stated that no additional litigation would result from the revised plan. The staff and attorneys recommended that the Council accept the settlement and that approval be in the form of a resolution that establishes the terms of the settlement. The resolution establishing the terms of the settlement are included within the Development Contract. These terms were negotiated with CoPar on the final language for dismissal of the litigation. Development Contract Conditions The plan is for 174 units from the original 191 unit proposal. The 174 units was arrived at in negotiations The portion of the site, shown as Conservation Easements remains and provides a 300-foot protected corridor for Fish Creek. Building pads are indicated to be 40X60 which would also allow for a 20-foot deck without impacting the Conservation Easement area. The pads are at a 25-foot setback from the public roads. The new units will be shown to not significantly impact the overall site plan development area. Carver Crossing Development Contract Page Two The road right of way for a majority of the roads is shown as 50-foot in width. The streets are 24-foot in width and include a 10-foot wide trail, or 6-foot sidewalk, along a majority of the streets. No median exists on Henry Lane across Fish Creek. A guard rail system for protection from vehicles potentially leaving the 494 Corridor will be designed by a register engineer to MnDOT specifications. CoPar Companies have agreed to limit 2008 construction to the northern portion, although it is possible that there will be no construction in 2008. They may be allowed to build one model home on the south side but would hold off on anything major for the southern portion until after June 30, 2009, although a later date may be possible. CoPar has shown an exhibit that includes 16 lots on the far southwestern side of the site highlighted to be on hold for the City purchase. The overall site plan with a referendum passed and combined with Conservation Easement coverage and public dedication creates a site where 50% of the site would be ?green?. The City could consider exploration of a referendum or explore other financing issues for the purchase of major portions of this southern area during the remainder of 2008 and into the first half of 2009. CoPar has agreed to extend the date for closing on purchases in the southern area to June 30, 2009. Additionally, CoPar has agreed to a full PAC fee charge of $57,200 [174 X $3,300] that could be used for purchase of area within the southern portion of the site, although as lots are reduced, the PAC fee is also reduced in amount. The financial proposals and the conditions of settlement are: City agrees to prepare all public improvements as a City project. All design, engineering by the city. o City will assess the public improvements attributable to the development at the exact o interest rate of the bond sale over a 15-year term. CoPar will have joint approval over final design. o no There we be cost sharing of the developer responsibilities for the improvement o costs. The City?s role will be to implement and supervise the installation of the eventual public improvements at CoPar?s expense. The City may consider providing improvements for future utility extensions as part of o the project, at Maplewood?s expense. CoPar will assure that all property taxes are current within 60 days of settlement. o The following are part of the development agreement: Carver Crossing development shall be approved as proposed on March 31, 2008, and o which have been revised to reflect 174 units in a similar layout and footprint to the 165 unit proposal that was reviewed and considered. CoPar reserves the provision to retain vested interests in Carver Crossing, which o provides that Maplewood recognizes that the project will be phased in construction and development. Carver Crossing Development Contract Page Three CoPar agrees that Phase 1 will not include anything beyond the roundabout in the o southern portion of the development in calendar year 2008. CoPar will agree to the identified 16 lots in the southern phase, shown as referendum o lots are available for purchase by the city as follows: First 16 lots: $150,000 per lot After 16 lots: appraised value, with CoPar having right of refusal CoPar agrees that if the City purchases at least 1 lot under this provision, all green o space identified in the March 31, 2008 plans shall be dedicated to the City at the cost of $1.00 and all other valuable considerations, which shall be at the City?s option after careful consideration regarding the benefits of City ownership and control of this open space versus the expense of long-term maintenance. CoPar agrees that the City may choose to declare / identify trail corridors through the o open space areas and conservation easement areas. CoPar and any future owners/builders agree to disclose to all potential lot purchasers this important future construction fact to avoid confusion on future intents to improve the open space area. The City acknowledges that it has approved the preliminary plat, Conditional Use o Permit for a Planned Unit Development and the Vacation of Existing Easements consistent with the plans dated March 31, 2008 and as revised to reflect the addition of 9 units to increase the number of units within the development from 165 to 174. RECOMMENDATION It is recommended that the City Council adopt the attached resolution that approves the Development Contract for the Carver Crossing Development. Attachments: 1.Resolution Approving Development Contract [ to be provided under separate attachment] 2.Development Contract [to be provided under separate attachment] Agenda Item K5 AGENDA REPORT TO : City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Gethsemane Lutheran Church ? Request for Senior Housing Project a) Consider Temporary Lease for 2008 Use of Property as Park b) Consider Land Use Plan Amendment from P (Park) to R3H (high density residential (requires 4 affirmative votes) c) Consider a Conditional Use Permit (CUP) for a Planned Unit Development (PUD) d) Consider a Parking Waiver to Have Fewer Parking Spaces than Code Requires. e) Consider a Preliminary and Final Plat. f) Consider Site and Architectural Plan Approval. g) Consider Extending Date for Public Hearing on Tax Increment Financing (TIF) to August 25, 2008. DATE: July 9, 2008 INTRODUCTION/SUMMARY The City Council will begin discussion and consideration of the proposal for a senior development at the Gethsemane Lutheran Church. There are numerous issues and the proposal is complex in the number of areas that are impacted. The following is provided as information and to assist in the complex review and discussion: a) Attached is a proposed lease for the use of the property while consideration of the development proposal proceeds during 2008. The date of the lease begins on April 1, 2008. There has been an agreement between staff and Gethsemane to continue use of the property for the 2008 season as a park. Gethsemane is requesting approval of the lease to provide appropriate insurance and coverage levels that formalizes that agreement. They are also requesting a payment of $2,500 for the use of the property for the entire 2008 season. Preliminary negotiations earlier in 2008 on compensation began with a request for $7,000 per month as a land lease. The staff has negotiated the amount to a single payment of $2,500. The lease has been reviewed by the City Attorney and is acceptable as to form. Staff recommends approval by motion of the City Council as the first action on this project. b) The first item of consideration is a revision to the land use designation. Details on this are provided in Mr. Ekstrand?s planning report. Mr. Kantrud has also been consulted due to the legal potential that this issue provides to the Council. All land use plan changes require 4 affirmative votes of the City Council. Staff and the City Attorney are recommending this change. Our recommendation is based upon the following items which should be discussed by the City Council: a. The property has been designated as park (P) for many years. That was the use, but testimony is clear that the property owner (Gethsemane Lutheran Church) never intended that the property?s long-term usage was for a public park. The City?s intent was never expressed for long-term purchase either through the Parks Plan or a purchase option in a Capital Improvement Plan for an expenditure amount. Gethsemane Proposal Page Two b. Mr. Kantrud has provided an opinion regarding the legal consequences of denying the land use plan change. It appears that the original guide within the Land Use plan of P (Park) could be considered a taking. A vote to not change the land use at this time could also be considered the same and would be difficult for the City to defend. c. If 4 affirmative votes are not made to approve the land use plan change, the City Council should refer this item to the City Attorney for preparation of findings of denial. The City Attorney should be provided with guidance and reasons for the denial votes. d. If the action on this item is not approved, all other actions should be terminated because they are contingent upon the land use plan change. No further discussion of the CUP, the park purchase or TIF are warranted because the development cannot proceed without a land-use change. e. For information, the purchase of 4 acres of park land is included within Mr. Ekstrand?s report as a memo from Acting City Manager Ahl to the Parks Commission. The Park Commission recommended that the purchase be pursued further generally according to the terms listed in the staff report. There should be no final action by the Council on approval of the park purchase issue, because the purchase is contingent upon the granting of TIF that will not be th heard until August 25. Some discussion can be relevant to this meeting as follows: i. The appraisal by the City of the park land was based upon a residential land use due to the reasons listed above and in Mr. Kantrud?s report. As noted in the memo to the Park Commission, this was agreed within the proposed sale at the City?s appraised value. It is always difficult to negotiate as a public agency, but especially when land use issues are involved. In this case, if the City had assumed the value of the land as park, then the value could be much less than the appraised value of $806,000. However, the property owner could claim that the City was not appropriately using its zoning and land use powers to impact the value of the land. The City cannot use land use and zoning to impact land values as part of a purchase. This as well raises legal issues towards the land owner?s rights. ii. A second issue has been raised since the City Tour. A number of people have become concerned that the property is contaminated for the early 1980?s pipeline leak along Bartelmy Lane. That leak has been the subject of extensive monitoring by the Minnesota Pollution Control Agency. The vast majority of contamination has been extracted from the ground. There are only minute traces that remain that will need to be cleaned up over the next 20+ years. The liability for the cleanup is 100% that of the pipeline owner, Williams Bros. Pipeline. The contamination limits are clearly defined by the MPCA monitoring program and do not impact this property. There should be no impact to this project or the park property. As part of any purchase, the City requires a Phase I analysis that will confirm that issue. Staff is very confident that there will be no issues raised. If the project proceeds to a purchase of the park land, the Phase I will be completed before the purchase is approved. Gethsemane Proposal Page Three c) If the Council approves the land use plan change, then the next items for consideration are a Conditional Use Permit (CUP) for a Planned Unit Development (PUD). d) Then the Council should consider a Parking Waiver to Have Fewer Parking Spaces than Code Requires. e) The next consideration would be the Preliminary and Final Plat. f) The final development consideration would be the Site and Architectural Plan Approval. g) Finally, the Council needs to extend the date for Public Hearing on Tax Increment Financing (TIF) to August 25, 2008 as a motion by the Council. The original schedule th proposed that the TIF Hearing be held on July 14. The TIF plan was not able to be completed due to the on-going cost discussions with the developer about the expenditures related to the overall proposal. The TIF plan is complete at this time; however, legal notice to the School District and Ramsey County are required with a 45- day review period, thus the need for the extension. RECOMMENDATION It is recommended that the City Council adopt motions on the Gethsemane Senior Housing project as recommended above in items a.) to g.). Separate motions and votes are recommended. Attachments: 1. 2008 Lease 2. Planning Report from Tom Ekstrand 3. Land Use Consideration Memo from Alan Kantrud Õë ß¬¬¿½¸³»²¬ ï ß¹»²¼¿ ×¬»³ Õë ß¬¬¿½¸³»²¬ î SUMMARY ÌÑæ ß½¬·²¹ Ý·¬§ Ó¿²¿¹»® ÚÎÑÓæ Ì±³ Ûµ¬®¿²¼ô Í»²·±® Ð´¿²²»® SUBJECT: Gethsemane Senior Housing Planned Unit Development ÔÑÝßÌ×ÑÒæ Í±«¬¸ ±º îìïð Í¬·´´©¿¬»® Î±¿¼ ÜßÌÛæ Ö«´§ éô îððè INTRODUCTION Project Description Î±¾»®¬ Ê¿² Í´§µ»ô ±º Ð®»¾§¬»®·¿² Ø±³» ±º Ó·²²»±¬¿ô ¿²¼ Ù»¬¸»³¿²» Ô«¬¸»®¿² Ý¸«®½¸ ¿²¼ Í½¸±±´ô ¿®» °®±°±·²¹ ¬± ¾«·´¼ ¿ ïïïó«²·¬ »²·±® ¸±«·²¹ º¿½·´·¬§ ±² ¬¸» °®±°»®¬§ ±©²»¼ ¾§ Ù»¬¸»³¿²» ±«¬¸ ±º ¬¸» ½¸«®½¸ò Ì¸»®» ¿®» ïð ¿½®» ±º ´¿²¼ ±«¬¸ ±º ¬¸» ½¸«®½¸ ¬¸¿¬ ¿®» ±©²»¼ ¾§ Ù»¬¸»³¿²» ¾«¬ ¸¿ª» ¾»»² ´»¿»¼ ¬± ¬¸» ½·¬§ º±® °¿®µ °«®°±» º±® ¬¸» °¿¬ îë §»¿®ò Ì¸» ¿°°´·½¿²¬ ¿®» °®±°±·²¹ ¬± «¬·´·¦» ·¨ ¿½®» º±® ¬¸» °®±°±»¼ »²·±® ¸±«·²¹ º¿½·´·¬§ ¿²¼ ¿®» ²»¹±¬·¿¬·²¹ ©·¬¸ ¬¸» ½·¬§ ¬± »´´ ¬¸» ®»³¿·²·²¹ º±«® ¿½®» ¬± ¬¿§ ·² °¿®µ «»ò Requests Ì¸» ¿°°´·½¿²¬ ¿®» ®»¯«»¬·²¹ ¿°°®±ª¿´ ±º ¬¸» º±´´±©·²¹æ ß ´¿²¼ «» °´¿² ¿³»²¼³»²¬ º®±³ Ð ø°¿®µ÷ ¬± ÎíØ ø¸·¹¸ ¼»²·¬§ ®»·¼»²¬·¿´÷ ß ½±²¼·¬·±²¿´ «» °»®³·¬ øÝËÐ÷ º±® ¿ °´¿²²»¼ «²·¬ ¼»ª»´±°³»²¬ øÐËÜ÷ ß °¿®µ·²¹ ©¿·ª»® ¬± ¸¿ª» º»©»® °¿®µ·²¹ °¿½» ¬¸¿² ½±¼» ®»¯«·®» ß °®»´·³·²¿®§ ¿²¼ º·²¿´ °´¿¬ Í·¬» ¿²¼ ¿®½¸·¬»½¬«®¿´ °´¿² ¿°°®±ª¿´ RECOMMENDATION Í¬¿ºº º·²¼ ¬¸» °®±°±»¼ «» ¬± ¾» ½±³°¿¬·¾´» ©·¬¸ ¬¸· ²»·¹¸¾±®¸±±¼ ¿²¼ ®»½±³³»²¼ ¿°°®±ª¿´ ±º ¬¸» ¿¾±ª» ®»¯«»¬ò °æ»½îëÄÙ»¬¸»³¿²» ÐËÜ Í«³³¿®§ é ðè MEMORANDUM ÌÑæ ß½¬·²¹ Ý·¬§ Ó¿²¿¹»® ÚÎÑÓæ Ì±³ Ûµ¬®¿²¼ô Í»²·±® Ð´¿²²»® SUBJECT: Gethsemane Senior Housing Planned Unit Development ÔÑÝßÌ×ÑÒæ Í±«¬¸ ±º îìïð Í¬·´´©¿¬»® Î±¿¼ ÜßÌÛæ Ö«´§ éô îððè INTRODUCTION Project Description Î±¾»®¬ Ê¿² Í´§µ»ô ±º Ð®»¾§¬»®·¿² Ø±³» ±º Ó·²²»±¬¿ô ¿²¼ Ù»¬¸»³¿²» Ô«¬¸»®¿² Ý¸«®½¸ ¿²¼ Í½¸±±´ô ¿®» °®±°±·²¹ ¬± ¾«·´¼ ¿ ïïïó«²·¬ »²·±® ¸±«·²¹ º¿½·´·¬§ ±² ¬¸» °®±°»®¬§ ±©²»¼ ¾§ Ù»¬¸»³¿²» ±«¬¸ ±º ¬¸» ½¸«®½¸ò Ì¸»®» ¿®» ïð ¿½®» ±º ´¿²¼ ±«¬¸ ±º ¬¸» ½¸«®½¸ ¬¸¿¬ ¿®» ±©²»¼ ¾§ Ù»¬¸»³¿²» ¾«¬ ¸¿ª» ¾»»² ´»¿»¼ ¬± ¬¸» ½·¬§ º±® °¿®µ °«®°±» º±® ¬¸» °¿¬ îë §»¿®ò Ì¸» ¿°°´·½¿²¬ ¿®» °®±°±·²¹ ¬± «¬·´·¦» ·¨ ¿½®» º±® ¬¸» °®±°±»¼ »²·±® ¸±«·²¹ º¿½·´·¬§ ¿²¼ ¿®» ²»¹±¬·¿¬·²¹ ©·¬¸ ¬¸» ½·¬§ ¬± »´´ 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Item K6 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Karen Guilfoile, Director, Citizen Services DATE: July 8, 2008 RE: Council Policy and Procedure Manual - Update Introduction At the continuation of the April 28, 2008, council meeting, the city council approved changes to the City Council Rules of Procedure for Council Meetings and Council Administrative Policies. The changes include having Council Manager Workshops start at 5:00 p.m. and all regular council meetings starting at 6:30 p.m. Additionally, Visitor Presentations shall not extend past 7:00 pm; if time is not available to complete this item; all presenters will be instructed to remain at the meeting until this item is re-opened following Award of Bids, or return to the next Regular Meeting of the Council. Items G (Administrative Presentations) and H (Council Presentations) shall not extend past 7:00 pm; if time is not available to complete these items, they shall be extended by Council motion to the end of the meeting following Visitor Presentation ? Part II. Following are the minutes pertaining to these changes from the continuation of the April 28, 2008, meeting held on May 5, 2008: Consider Revision Council Procedures on Order of Meetings and Starting Meetings at 6:30 p.m. a. Acting City Manager, Public Works Director, Chuck Ahl gave the report Mayor Longrie moved to recommend that the City Council adopt revisions to be immediately effective with the next regular meeting of the Council on May 12, 2008, and direct the Director of Citizen Services to make the necessary revisions to the Rules of Procedure for City Council and Council Meetings such that all regular meetings of the City Council shall begin at 6:30 p.m., and all Workshops shall start at 5:00 p.m. as noted by the City Manager?s proposed language and the order of agenda shall be revised to be and include the notes for public information. A. Call to Order B. Pledge of Allegiance C. Roll Call D. Approval of Agenda E. Approval of Minutes F. Visitor Presentations ? Part I G. Administrative Presentations H. Council Presentations I. Appointments and Presentations J. Public Hearings K. Unfinished Business L. New Business M. Consent Agenda N. Award of Bids O. Visitor Presentation ? Part II P. Adjournment Seconded by Councilmember Nephew. Ayes ? Mayor Longrie, Councilmembers Hjelle, Nephew & Rossbach Nay - Councilmember Juenemann Staff is requesting that the following section of the City Council Rules of Procedure for Council Meetings and Council Administrative Policies be changed to reflect the above action of the Council. Change 1: Section 1 MEETINGS A.Regular The City Council shall hold regular meetings on the second and fourth Mondays of each month at 7:00 6:30 p.m., provided that when the day fixed for any regular meeting falls on a day designated by law as a legal holiday, such meeting shall be held at the same hour on the next succeeding Tuesday, not a holiday, unless authorized by the City Council. Change 2: F.Order of Business At the hour appointed for meeting, the members shall be called to order by the Mayor or in his/her absence by the Acting Mayor. Upon the appearance of the quorum, the Council shall proceed to business which shall be conducted in the established order: A. Call to Order B. Pledge of Allegiance C. Roll Call D. Approval of Agenda E. Approval of Minutes F.Appointments and Presentations Visitor Presentations ? Part I G. Public Hearings Administrative Presentations H.Visitor Presentations Council Presentations I.Consent AgendaAppointments and Presentations J.Award of BidsPublic Hearings K. Unfinished Business L. New Business M. Council PresentationsConsent Agenda N.Administrative PresentationsAward of Bids O. Adjournment Visitor Presentation ? Part II P. Adjournment Change 3: Section 2 AGENDA FOR REGULAR MEETING AGENDA FOR COUNCIL MANAGER WORKSHOP A. All matters to be submitted for the Council Manager Workshop shall be filed no later that 12:00 noon on the Monday prior to the Workshop and shall be delivered to the City Manager, or in his/her absence, the City Clerk. Workshops are held at 6:00 5:00 p.m. prior to regularly scheduled Council meetings. The Council Manager Workshop is designed to look in-depth into upcoming issues, interviewing commission and board members, and meeting and discussing issues with other civic leaders. Council Manager Workshop is a regularly scheduled meeting. Recommendation Direct staff to make the appropriate changes to the City Council Rules of Procedure for Council Meetings and Council Administrative Policiesthat reflect the changes as outlined in the report. Agenda Item L1 Knaak & Kantrud, P.A. A T T O R N E Y S A T L A W H. Alan Kantrud OF COUNSEL: Tom Dailey hakantrud@klaw.us Don Kohler alan.kantrud@maplewood.ci.mn.us direct: 612-743-4242 MEMORANDUM DATE: 9 July 2008 TO: Chuck Ahl, Acting City Manager RE: Item L1: Carefree Cottages Request INTRODUCTION In 1991 the City authorized a development known as, ?Carefree Cottages,? and approved TIF financing under the auspices that the facility would cater to elderly only and with the addition of TIF, provide affordable housing through the reservation of some of the units at less than market-rate. Attachment A is the Council packet that resulted in this project becoming a reality. While the project has been a success, Cottages have approached the City through their management company requesting that the City authorize them to open a number of their units to disabled/handicapped residents who are not old enough to qualify for living at the facility. That request is also provided as Attachment B. By their request, they have indicated that they have a need identified for that sort of housing and are seeking this accommodation on that basis. Presumably the proposed residents meet the criteria for low income status as well. DISCUSSION In reviewing the project with staff it is clear that the Cottages project was approved in order to expand not only elderly housing, but affordable housing as well. While Minnesota law authorizes the use of TIF for projects that benefit the elderly, it also specifically approves those that serve disabled residents.See Minn. Stat. § 462C.05 Subd. 1(e). The statutory language is permissive with the use of the word, ?or,? in what it allows. Unfortunately, our Agreement with Cottages only approved the project under the auspices of providing housing for seniors (the, ?elderly?), and on that basis the management has been able to lawfully discriminate in the sense that they only cater to seniors. Agenda Item L1 In reviewing the applicable law regarding the use of discriminatory practices to benefit certain groups over others in rental housing, the catering to elderly citizens is specifically allowed under the statute quoted above.Under Minnesota Statute § 363A.25, however, no program that is set up shall inhibit the ability of a facility to accommodate the disabled, if possible. Using that as a guide, then, and with the added authority to allow projects that service disabled citizens generally under § 462C, the request seems reasonable and within our authority to approve. The approval of the City for this accommodation does not necessarily imply that the Cottages are authorized to discriminate, but merely states that the City is comfortable with the adjustment for the inclusion of disabled residents who meet the income restrictions imposed by the overall project. If a challenge is made that the project is now discriminating unfairly on the basis of any other proscribed basis, our approval should not be implied and if that is found to be the case, we will act accordingly and our provisional grant will be revoked. In conferring with bond/TIF counsel, Mary Ippel, this accommodation is in keeping with our authority and does not offend our outstanding agreements or limitations under the law. RECOMMENDATION Staff is comfortable with the adjustment contemplated to accommodate the release to the Carefree Cottages 5% of their available units which amounts to twelve (12) units to persons with disabilities who meet the threshold requirements regarding income. To do so is in keeping with the broader goals of the statute authorizing TIF projects generally and is specifically addressing another need identified in the law (people with disabilities). On that basis staff recommends adoption of the attached Resolution authorizing the transition of 12 units at the Carefree Cottages to allow for disabled/handicapped units to be included in the authorized project as approved by the City in 1991. Council also should approve this resolution with the added proviso that if this accommodation is found to be discriminatory then the authorization shall be revoked upon a challenge and subsequent finding by the District Court. Nothing in our grant should be regarded as authority to discriminate in a way not authorized by statute. ß¬¬¿½¸³»²¬ ß ß¬¬¿½¸³»²¬ Þ Agenda Item L1 Attachment 3 OCCUPANCY MODIFICATION RESOLUTION WHEREAS, Carefree Cottages of Maplewood have requested the modification of their senior housing project to accept non-senior residents who are disabled and; WHEREAS, this change would only apply to 5%, or twelve (12) units of their 242 unit complex and; WHEREAS, the financing scheme initially used to fund this project (TIF) specifically authorizes projects for the disabled as well as the elderly and; WHEREAS, the City agrees that providing affordable housing to disabled citizens is as compelling an interest as providing the same to seniors and this change would still be in the spirit of the intent of the project goals and is specifically authorized under the law. NOW, THEREFORE, BE IT RESOLVED that the City Council approves the release of 12 units of senior housing at the Carefree Cottages to be used for disabled persons who would otherwise qualify for residency based on their income. This amendment modifies the original Cottages of Maplewood West project and the companion TIF District 1-4 as originally adopted in 1991. Nothing in this Resolution shall be deemed a waiver from or exception to the general prohibitions on discriminatory rental practices that may apply. The Maplewood City Council _________ this resolution on _________, 2008. ß¹»²¼¿×¬»³Ôî Î»ª·»©±ºÝ±«²½·´×²·¬·¿¬·ª» Ì¸»½±«²½·´³¿¶±®·¬§«²¼»®Ó®òÎ±¾¿½¸°«¸»¼º±®¿½·¬·¦»²?¬¿µº±®½»±²Í³±µ»¿²¼«»±º Ú·®»°´¿½»¿²¼¾¿½µ§¿®¼¾±²º·®»¾§¬¿¨°¿§»®·²Ó¿°´»©±±¼òÔ¿¬º¿´´ô¬¸»Ý±«²½·´½®»¿¬»¼¿½·¬·¦»²? Ì¿µÚ±®½»±²Ñ°»²Í°¿½»òÐ¿®¬·½·°¿²¬±º¾±¬¸Ì¿µÚ±®½»¿®»¾»½±³·²¹ª»®§ª±½¿´¿¾±«¬¬¸»¼·®»½¬·±² ¿²¼°»®ª»®·±²±º°®±½»®»´¿¬·²¹¬±¬¸»»¹®±«°¿²¼¬¸»§¯«»¬·±²¬¸»½±²¬®±´±º¬¸»°®±½»·¬»´ºò Ñ°»²Í°¿½»Ì¿µÚ±®½»òÌ¸»º·®¬³»»¬·²¹±º¬¸»Ì¿µÚ±®½»¬¿®¬»¼±ºº©·¬¸îè°»±°´»·²¬¸»¹®±«°òÌ¸» ´¿¬³»»¬·²¹±º¬¸»Ì¿µÚ±®½»¸¿¼èô·²½´«¼·²¹¬¸»°¿·¼½±²«´¬¿²¬òß©·¬¸ª·®¬«¿´´§»ª»®§¹®±«°»ºº±®¬ô ¿¬¬®·¬·±²°´¿§¿®±´»·²¼»½®»¿·²¹°¿®¬·½·°¿¬·±²±ª»®¬·³»òÍ·²½»»¿½¸½±«²½·´³»³¾»®©¿¿¾´»¬± ®»½±³³»²¼¿°»®±²º±®¬¸»Ì¿µÚ±®½»×¬¸±«¹¸¬¬¸¿¬×©±«´¼º±´´±©«°©·¬¸³§°»®±²ôº±®³»® ½±«²½·´³»³¾»®Ó¿®ªÕ±°°»²ò ßº¬»®¬¿´µ·²¹¬±Ó¿®ªº±®ë³·²«¬»ô·¬¾»½¿³»ª»®§¿°°¿®»²¬¬¸¿¬±´¼¬§´»?Ó¿°´»©±±¼¸¿®»¬«®²»¼ò× ¸¿ª»·³·´¿®´§°±µ»²¬±í±¬¸»®¬¸¿¬¬±°°»¼¿¬¬»²¼·²¹Ì¿µÚ±®½»³»»¬·²¹òÍ·²½»¬¸»¾»¹·²²·²¹±º ¬¸»Ç»¿®ô¬¸»¬¿ºº¿´±²¹©·¬¸Ð¿®µÝ±³³··±²»®Ð»¬»®Ú·½¸»®ô¸¿ª»¬¿µ»²±ª»®¬¸»³»»¬·²¹¿²¼¿®» º±®³«´¿¬·²¹°±´·½§¿²¼¼±½«³»²¬©·¬¸±«¬·²°«¬º®±³±¬¸»®òÓ¿²§±º¬¸»»Ì¿µÚ±®½»³»³¾»®¸¿ª» ´±²¹»®ª·½»®»½±®¼·²Ó¿°´»©±±¼¿²¼¬¸»§¸¿ª»¾»»²»¨½´«¼»¼º®±³¬¸»°®±½»òÌ¸»®»·²±©¿§¬¸¿¬ ¬¸·Ý±«²½·´½¿²®»¿±²¿¾´§»¨°»½¬¬¸¿¬¬¸»º·²¼·²¹±®±«¬½±³»±º¬¸·Ì¿µÚ±®½»©·´´¾»½®»¼·¾´»¿²¼ ®»°®»»²¬¬¸»ª·»©±º¬¸»±®·¹·²¿´Ì¿µÚ±®½»ò Þ«®²ñÍ³±µ»Ù®±«°òÌ¸·¹®±«°¸¿¬¿®¬»¼±ºº©·¬¸½±²¬®±ª»®§¼«»¬±¬¸»©¿§·¬©¿»´»½¬»¼¿²¼©·´´ ¬¿®²·¸¿²§½®»¼·¾´»±«¬½±³»òÉ¸»²§±«¸¿ª»ï½±«²½·´³»³¾»®¸¿²¼°·½µ·²¹?³»³¾»®¬±¬¸» »¨½´«·±²±º±¬¸»®¾¿»¼±²©¸±¬¸»½±«²½·´³»³¾»®´·µ»?ô¿®»½·°»º±®¼·¿¬»®¸¿¾»»²½®»¿¬»¼ò É¸»²¬¸»Ì¿µÚ±®½»½±²·¬±º®»·¼»²¬?¬¸¿¬¿®»²±¬Ì¿¨°¿§»®ô´»¹·¬·³¿½§·¯«»¬·±²»¼òÌ¸·Ì¿µ Ú±®½»½±²·¬±º°»±°´»©¸±¸¿ª»°«¾´·½¿´´§¬¿¬»¼±²ÌÊ¬¸¿¬¬¸»§©±«´¼²±¬°¿®¬·½·°¿¬»ô¬±¿°°»¿» º»¿®º«´²»·¹¸¾±®ô¿²¼¬¸»²¿®»·²½´«¼»¼·²¬¸»Ì¿µÚ±®½»©¸»²¬¸»½¿³»®¿¿®»±ººòß©·¬¸´·³·¬·²¹ Ú®»»Í°»»½¸¼«®·²¹Ê··¬±®Ý±³³»²¬ô¬¸»½´»¿®·²¬»²¬±ºÓ®òÎ±¾¿½¸·¬±®»¬®·½¬·²¼·ª·¼«¿´ ´¿²¼±©²»®®·¹¸¬òÌ¸·Ì¿µÚ±®½»¸±«´¼²±¬¾»³¿¼»«°±º°»±°´»»´»½¬»¼¬±°«®°±®¬ïª·»©±® ¿¹»²¼¿ò Ó±¬·±²òÌ¸¿¬¿´´½±«²½·´³¿²¼¿¬»¼Ì¿µÚ±®½»¾»®»ª·»©»¼º±®åï÷òÐ«®°±»î÷òÓ»¬¸±¼±ºÝ®»¿¬·±² í÷òÐ¿®¬·½·°¿¬·±²ì÷òÛ¨°»½¬»¼®»«´¬ñ±«¬½±³»òÌ¸¿¬¬¸»»¹®±«°¿®»®»ª·»©»¼¾§î½±«²½·´³»³¾»® ø´·³·¬»¼¬±ï³»³¾»®±º¬¸»³¿¶±®·¬§÷¿²¼¿®»°±®¬¾»¹·ª»²¬±¬¸»»²¬·®»Ý±«²½·´¬¸»º·®¬³»»¬·²¹·² ß«¹«¬ò ß¹»²¼¿×¬»³Ôí Ý±«²½·´Ð»®µ¿²¼Ð®·ª·´»¹» Ì¸·½±«²½·´¸±«´¼®»ª·»©©¸¿¬·¿½½»°¬¿¾´»¿²¼»¨°»½¬»¼®»¹¿®¼·²¹°»½·¿´°®·ª·´»¹»?®»´¿¬·²¹¬± ½±«²½·´³»³¾»®òÛª»®·²½»îððë©¸»²ª±´«²¬»»®Ú·®»º·¹¸¬»®©»®»º±®½»¼¬±¼®·ª»Ý±«²½·´³»³¾»® Î±¾¿½¸¿²¼Ö«»²»³¿²²¿®±«²¼±²Ý·¬§Ú·®»Ì®«½µ¼«®·²¹¬¸»É¸·¬»Þ»¿®ßª»°¿®¿¼»ô¬¸»¯«»¬·±²±º °»½·¿´°®·ª·´»¹»?¿²¼°»®µ?º±®½±«²½·´³»³¾»®¸¿¾»»²¿²·«»ò Ö«¬¬¸·©»»µôÝ±«²½·´³»³¾»®©»®»°®±ª·¼»¼°»½·¿´°¿®µ·²¹°¿»º±®¬¸»Î¿³»§Ý±«²¬§Ú¿·®òÔ¿¬ ©»»µ·¬©¿¬¸»®»»®ª»¼?°¿®µ·²¹°¿»º±®¬¸»Ú·®»©±®µ¿¬Ø¿¦»´©±±¼Ð¿®µòÝ±«²½·´³»³¾»® Ö«»²»³¿²²®»¯«·®»¬¿ºº»½®»¬¿®·¿´¬·³»¬±®»ª·»©¸»®»³¿·´¿²¼°®±ª·¼»»½®»¬¿®·¿´«°°±®¬ò É·¬¸¬¸»½±«²½·´³¿¶±®·¬§³¿µ·²¹º®»¯«»²¬®»³¿®µ¿¾±«¬´·³·¬»¼¬¿ºº¬·³»¿²¼®»°»½¬·²¹¬¿ººô¬¸» ½±«²½·´³¿¶±®·¬§¸±«´¼©»´½±³»¿°±´·½§¬¸¿¬´·³·¬·²¼·ª·¼«¿´½±«²½·´«»±º¬¿ºº¬·³»¿²¼¿º«®¬¸»® »°¿®¿¬·±²±º¬¸»½±«²½·´¿²¼°»½·¿´°®·ª·´»¹»ò Ó±¬·±²òÌ¸¿¬¬¸»Ó¿°´»©±±¼Ý·¬§Ý±«²½·´»´·³·²¿¬»»½®»¬¿®·¿´«°°±®¬º±®·²¼·ª·¼«¿´Ý±«²½·´³»³¾»®» ³¿·´ô¿²¼¬¸¿¬²±¬¿ºº¬·³»¸±«´¼¾»°»²¬¬±¿½½±³³±¼¿¬»°»½·¿´°®·ª·´»¹»?º±®·²¼·ª·¼«¿´ Ý±«²½·´³»³¾»®·²½´«¼·²¹½·¬§»ª»²¬ô»¬½ò L-4 AGENDA NO. AGENDA REPORT TO:City Council FROM:Finance Director RE:APPROVAL OF CLAIMS July 14, 2008 DATE: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $1,203,557.38Checks # 75783 thru # 75850 Dated 06/17/08 thru 06/24/08 $302,278.54Disbursements via debits to checking account dated 06/12/08 thru 06/18/08 $127,872.27Checks # 75851 thru # 75881 dated 06/26/08 thru 07/01/08 $126,731.26Disbursements via debits to checking account dated 06/19/08 thru 06/25/08 $1,279,048.37Checks # 75882 thru # 75940 dated 07/01/08 thru 07/08/08 $278,980.37Disbursements via debits to checking account dated 06/26/08 thru 07/02/08 $3,318,468.19Total Accounts Payable PAYROLL $488,597.06Payroll Checks and Direct Deposits dated 06/27/08 $4,597.55Payroll Deduction check # 1005443 thru # 1005445 dated 06/27/08 $493,194.61Total Payroll $3,811,662.80GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2903 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments P:\APPROVAL OF CLAIMS\2008\AprClms 6-20 and 6-27 and 7-04 City of Maplewood 06/20/2008 CheckDateVendorDescriptionAmount 7578306/17/200801190XCEL ENERGYPROJ 02-07 KOHLMAN LK TO GOOSE LK104,854.31 7578406/18/200802464US BANKCHANGE FUND FOR TASTE OF 1,000.00 7578506/20/200803886MINNESOTA SECRETARY OF STATEREGISTRATION FEE20.00 7578606/24/200803576EUREKA RECYCLINGRECYCLING - JUNE19,537.00 7578706/24/200800519FLEXIBLE PIPE TOOL CO.CARBIDE WHEEL FOR TV CAMERA747.25 06/24/200800519FLEXIBLE PIPE TOOL CO.REPLACE DRIVE CHAINS FOR TV 171.86 7578806/24/200801337RAMSEY COUNTY-PROP REC & REV911 DISPATCH FEE - MAY18,147.92 7578906/24/200801546SUBURBAN SPORTSWEARDAY CAMP SHIRTS1,605.50 7579006/24/200804099A & S TRAINING LLCREGISTRATION FEE175.00 7579106/24/200800064MARK ALDRIDGEREIMB FOR MEALS 6/9 - 6/1015.09 7579206/24/200800093AMERICAN TEST CENTER INCLADDER TESTING1,550.00 7579306/24/200804101ANDERSON CONCRETE FORMING INC.SIDEWALK REPAIR625.00 7579406/24/200802324APPLIED ECOLOGICAL SERVICESCONSULTING FEES4,932.50 7579506/24/200803870BASIAGO LAW OFFICEPROJ 07-21 KOHLMAN ABSTRACTING150.00 7579606/24/200801811BERNATELLO'S PIZZA INCMDSE FOR RESALE138.00 06/24/200801811BERNATELLO'S PIZZA INCMDSE FOR RESALE69.00 7579706/24/200804085C.W. HOULE, INC.PROJ 07-21 KOHLMAN PART PMT #2287,529.80 7579806/24/200800494CHILDREN HOME & FAMILY SERVICEYOUTH DIVERSION PROGRAM - MAY3,526.08 7579906/24/200804068CLASSIC METRO OFFICIALS ASSNADULT BASKETBALL OFFICIALS - MAY450.00 7580006/24/200800462EMBEDDED SYSTEMS, INC.REPAIR TORNADO SIREN308.25 06/24/200800462EMBEDDED SYSTEMS, INC.SIREN REPAIR85.00 7580106/24/200804102RONALD ERICKSONESCROW RELEASE 2691 HAZELWOOD2,520.48 7580206/24/200800003ESCROW REFUNDESCROW REL WINDSOR CO 2100 1,500.00 7580306/24/200800003ESCROW REFUNDESCROW REL J MISKE 2674 GERANIUM750.00 7580406/24/200800003ESCROW REFUNDESCROW REL J STANTZ 112 ROSELAWN500.00 7580506/24/200800003ESCROW REFUNDESCROW REL ROSSBACH CONST 1985 500.00 7580606/24/200800003ESCROW REFUNDESCROW REL M SAVARD 2202 CLARK500.00 7580706/24/200800003ESCROW REFUNDESCROW REL B & G CONST 170 300.00 7580806/24/200800477ESS BROTHERS & SONS INCREPLACEMENT MANHOLE CASTINGS2,300.40 7580906/24/200801401FIRST STUDENT INCBUS FEES - PUMP IT UP OAKDALE172.75 7581006/24/200800543GE CAPITALMONTHLY LEASE FOR RICOH 3500 351.45 7581106/24/200801815GOALSETTER SYSTEMS INCPINLOCK KEY16.00 7581206/24/200802995INTEGRATED LOSS CONTROL INCRIGHT TO KNOW TRAINING - FIRE DEPT484.00 7581306/24/200804086TRENT JOHNSONREIMB FOR MILEAGE 5/21 - 6/10134.84 7581406/24/200800788FLINT KARISSECURITY OFFICER 6/21 WEDDING245.00 7581506/24/200800789KATH FUEL OIL SERVICE COEQUIPMENT SUPPLIES4,395.66 7581606/24/200800393DEPT OF LABOR & INDUSTRYELEVATOR OPERATING PERMIT FEE PW100.00 7581706/24/200804100STEVEN W. LOVEREMIB FOR ENG/SURVEYOR LICENSE240.00 7581806/24/200800953MCCARTHY WELL COMPANYWELL PUMP ANNUAL INSPECTION150.00 7581906/24/200800985METROPOLITAN COUNCILWASTEWATER - JULY206,197.53 7582006/24/200803997MFRACOMP PLAN PROF SRVS THRU 5/3114,508.65 06/24/200803997MFRAPARKS,TRAILS & OPEN PROF SRVS 9,834.75 7582106/24/200804103JOHN NEPHEWREIMB FOR LODGING & MILEAGE 6/11-258.20 7582206/24/200801175CITY OF NORTH ST PAULMONTHLY UTILITIES2,942.94 7582306/24/200800001ONE TIME VENDORREIMB B KRENZ DRIVEWAY PROJ 07-15521.18 7582406/24/200800001ONE TIME VENDORREIMB J YUBEL DRIVEWAY PROJ 07-15194.00 7582506/24/200800001ONE TIME VENDORREFUND B VANG OVERPD MN REV 145.16 7582606/24/200800001ONE TIME VENDORREFUND L RASSETT HEALTH PARTNERS140.00 7582706/24/200800001ONE TIME VENDORREFUND E WEISS-HOLZBAUER BCBS80.00 7582806/24/200800001ONE TIME VENDORREFUND C ROY UCARE BENEFIT40.00 7582906/24/200800001ONE TIME VENDORREFUND P MELLEMA BCBS BENEFIT20.00 7583006/24/200800001ONE TIME VENDORREFUND C NOLAN HEALTH PARTNERS20.00 7583106/24/200800001ONE TIME VENDORREFUND S KLEMMER MEDICA BENEFIT20.00 7583206/24/200801225OSWALD HOSE & ADAPTERSTRUCK HOSE2,954.16 7583306/24/200802270PALDA & SONS INCPROJ 07-01 BROOKVIEW PARTPMT#6109,285.69 7583406/24/200801254PEPSI-COLA COMPANYMDSE FOR RESALE402.67 7583506/24/200801311PERAEMPLOYER BENEFIT PER SETTLEMENT16,043.90 7583606/24/200804053PROFESSIONAL DRAIN SRVS, INC.PROJ 07-26 TELEVISING234.00 06/24/200804053PROFESSIONAL DRAIN SRVS, INC.PROJ 07-25 HAZELWOOD TELEVISING234.00 7583706/24/200800396DEPT OF PUBLIC SAFETYREGISTRATION FEE50.00 7583806/24/200801345RAMSEY COUNTYMULCH FOR DESOTO PROJ 06-16415.35 7583906/24/200803359RECYCLING ASSN OF MNMEMBERSHIP FEE150.00 7584006/24/200802192JIM SCHINDELDECKERREIMB FOR SAFETY BOOTS 6/13114.99 7584106/24/200804043SCHWAN FOOD COMDSE FOR RESALE87.28 06/24/200804043SCHWAN FOOD COMDSE FOR RESALE36.96 7584206/24/200801463SISTER ROSALIND GEFREMCC MASSAGES - MAY1,058.00 7584306/24/200801836CITY OF ST PAULCRIME LAB SERVICE - MAY100.00 7584406/24/200801574T.A. SCHIFSKY & SONS, INCPROJ 07-14 FERNDALE-GERANIUM 367,277.86 06/24/200801574T.A. SCHIFSKY & SONS, INCVARIOUS BITUMINOUS MATERIALS3,419.92 7584506/24/200804071TERRACON CONSULTANTS, INC.PROJ 07-21 KOHLMAN FIELD 2,693.75 7584606/24/200804096TJ CONEVERA'S, INC.AMMUNITION FOR SQUAD RIFLES1,360.00 7584706/24/200801654TRUGREEN-CHEMLAWN #4635WEED CONTROL - CONWAY & UPPER 209.81 06/24/200801654TRUGREEN-CHEMLAWN #4635WEED CONTROL - CONWAY & UPPER 202.35 7584806/24/200801750THE WATSON CO INCMDSE FOR RESALE375.51 7584906/24/200803948AARON WULFFBALLROOM INSTRUCTION FEE MAY-JUNE240.00 7585006/24/200802880ZAHL PETROLEUM MAINTENANCE COREPLACED ALAM SENSORS & RAN 890.63 1,203,557.38 68Checks in this report. CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 6/12/20086/13/2008FriMN State TreasurerDrivers License/Deputy Registrar(city clrk)16,502.74 6/12/20086/13/2008Orchard Trust/ Great WestDeferred Compensation25,453.48 6/12/20086/13/2008MN Dept of Natural ResourcesDNR electronic licenses1,725.50 6/12/20086/13/2008MN Dept of Natural ResourcesDNR electronic licenses97.50 6/12/20086/13/2008ICMA (Vantagepointe)Deferred Compensation12,143.23 6/13/20086/16/2008MonMN State TreasurerDrivers License/Deputy Registrar(city clrk)13,619.75 6/13/20086/16/2008US TreasurerFederal Payroll Tax (FICA)94,042.78 6/13/20086/16/2008Bank adjustmentcorrect deposit error2,500.00 6/13/20086/16/2008PERAPERA73,138.08 6/16/20086/17/2008TuesMN State TreasurerDrivers License/Deputy Registrar(city clrk)13,563.90 6/16/20086/17/2008MN State TreasurerState Payroll Tax18,203.09 6/16/20086/17/2008WI Dept of RevenueState Payroll Tax1,111.23 6/16/20086/17/2008ARC AdministrationDCRP & Flex plan payments1,393.26 6/16/20086/17/2008Labor UnionsUnion Dues1,971.00 6/17/20086/18/2008WedMN State TreasurerDrivers License/Deputy Registrar(city clrk)12,431.89 6/17/20086/18/2008Pitney BowesPostage2,985.00 6/18/20086/19/2008ThursMN State TreasurerDrivers License/Deputy Registrar(city clrk)8,790.25 6/18/20086/19/2008ARC AdministrationDCRP & Flex plan payments2,605.86 TOTAL302,278.54 *Detailed listing of VISA purchases is attached. Trans DatePosting Date 06/12/200806/13/2008CUB FOODS, INC.$87.90MANDY ANZALDI 06/18/200806/20/2008TARGET 00011858$19.14MANDY ANZALDI 06/05/200806/09/2008WW GRAINGER 772$94.15JIM BEHAN 06/10/200806/17/2008WALLY'S UPHOLS80110026$1,076.79JIM BEHAN 06/11/200806/17/2008WALLY'S UPHOLS80110026$416.01JIM BEHAN 06/12/200806/16/2008NUCO2$68.85JIM BEHAN 06/12/200806/16/2008NUCO2$67.20JIM BEHAN 06/12/200806/16/2008NUCO2$63.81JIM BEHAN 06/12/200806/16/2008NUCO2$42.58JIM BEHAN 06/13/200806/16/2008PRECOR$1,495.35JIM BEHAN 06/17/200806/18/2008SIMPLEX GRINNELL WEB P$300.00JIM BEHAN 06/18/200806/19/2008THE TRANE COMPANY$741.10JIM BEHAN 06/18/200806/19/2008PATIO TOWN OAKDALE$7.14JIM BEHAN 06/18/200806/20/2008A.P.I. SUPPLY INC$384.30JIM BEHAN 06/19/200806/20/2008PRECOR$719.73JIM BEHAN 06/06/200806/09/2008ACCESSORY TREND, INC.$17.91CHAD BERGO 06/07/200806/09/2008WWW.THESPORTSAUTHORTY.COM$65.61NEIL BRENEMAN 06/12/200806/13/2008ALL STAR HEALTH.COM$325.55NEIL BRENEMAN 06/13/200806/16/2008PRICE CHOPPER INC$71.79NEIL BRENEMAN 06/16/200806/18/2008S&S WORLDWIDE$26.71NEIL BRENEMAN 06/11/200806/13/2008OAKDALE RENTAL CENTER$169.34TROY BRINK 06/05/200806/09/2008LAW ENFORCEMENT TARGETS$133.22DAN BUSACK 06/06/200806/10/2008INNOVATIVE COLOR PRINTING$42.60HEIDI CAREY 06/11/200806/13/2008OFFICE MAX$32.09HEIDI CAREY 06/13/200806/16/2008STATS OF SAN DIEGO INC$228.00HEIDI CAREY 06/14/200806/16/2008STATS OF SAN DIEGO INC$25.00HEIDI CAREY 06/18/200806/19/2008FEDEX KINKO'S #0617$147.47HEIDI CAREY 06/18/200806/20/2008HALFPRICEBANNERS.COM$177.00HEIDI CAREY 06/19/200806/20/2008FEDEX KINKO'S #0617$4.26HEIDI CAREY 06/09/200806/11/2008RUTTGER'S SUGAR LAKE LODG$125.00NICHOLAS CARVER 06/05/200806/09/2008VIKING ELEC-CREDIT DEPT.$25.11SCOTT CHRISTENSON 06/05/200806/09/2008THE HOME DEPOT 2801$42.30SCOTT CHRISTENSON 06/06/200806/09/2008VIKING ELEC-CREDIT DEPT.SCOTT CHRISTENSON 06/06/200806/09/2008THE HOME DEPOT 2801$26.22SCOTT CHRISTENSON 06/09/200806/11/2008JOHNSTONE SUPPLY$145.30SCOTT CHRISTENSON 06/10/200806/12/2008THE HOME DEPOT 2801SCOTT CHRISTENSON 06/11/200806/13/2008VIKING ELEC-CREDIT DEPT.$5.33SCOTT CHRISTENSON 06/12/200806/13/2008THE TRANE COMPANY$111.77SCOTT CHRISTENSON 06/16/200806/18/2008VIKING ELEC-CREDIT DEPT.$40.15SCOTT CHRISTENSON 06/18/200806/20/2008THE HOME DEPOT 2801$27.60SCOTT CHRISTENSON 06/05/200806/09/2008SUPERAMERICA 4848$3.86CHARLES DEAVER 06/10/200806/12/2008RYCO SUPPLY COMPANY$124.76CHARLES DEAVER 06/11/200806/12/2008RESTORE PRODUCTS CO$187.44CHARLES DEAVER 06/17/200806/18/2008G & K SERVICES 006$67.28CHARLES DEAVER 06/18/200806/19/2008MENARDS 3022$17.48CHARLES DEAVER 06/18/200806/20/2008OAKDALE TIRE &00080259$5.00CHARLES DEAVER 06/11/200806/12/2008MENARDS 3059$15.74ROBERT J DOLLERSCHELL 06/09/200806/11/2008FRANKLIN COVEY #7069$42.51THOMAS G EKSTRAND 06/11/200806/12/2008MUSKA LIGHTING CENTER$485.05LARRY FARR 06/12/200806/13/2008G & K SERVICES 006$781.83LARRY FARR 06/12/200806/13/2008G & K SERVICES 006$461.97LARRY FARR 06/17/200806/19/2008THE HOME DEPOT 2801LARRY FARR 06/17/200806/19/2008THE HOME DEPOT 2801$212.61LARRY FARR 06/19/200806/20/2008MENARDS 3059$31.12LARRY FARR 06/06/200806/09/2008BESTBUYCOM 88994009$175.71DAVID FISHER 06/11/200806/13/2008RUTTGER'S SUGAR LAKE LODG$95.00DAVID FISHER 06/10/200806/12/2008CURTIS 1000$43.83KAREN FORMANEK 06/16/200806/18/2008ADVANCED GRAPHIC SYSTEMS$117.15KAREN FORMANEK 06/16/200806/18/2008ADVANCED GRAPHIC SYSTEMS$820.08KAREN FORMANEK 06/16/200806/18/2008ADVANCED GRAPHIC SYSTEMS$160.82KAREN FORMANEK 06/18/200806/20/2008OFFICE DEPOT #1090$54.13KAREN FORMANEK 06/05/200806/09/2008IDEACOM MID AMERICA$158.69MYCHAL FOWLDS 06/05/200806/09/2008IDEACOM MID AMERICA$872.41MYCHAL FOWLDS 06/06/200806/09/2008SPRINT *SPRINTNEXTELWB$1,014.25MYCHAL FOWLDS 06/06/200806/09/2008ATT* SERVICE$1,013.60MYCHAL FOWLDS 06/09/200806/11/2008SAGE SPECIALTY PRODUCTS$1,190.27MYCHAL FOWLDS 06/12/200806/12/2008PAYPAL INC$59.95MYCHAL FOWLDS 06/16/200806/18/2008CITY OF ROSEVILLE CITY HA$865.00MYCHAL FOWLDS 06/07/200806/09/2008HP DIRECT-PUBLICSECTOR$1,413.96NICK FRANZEN 06/09/200806/10/2008WWW.SAFARIBOOKSONL$414.00NICK FRANZEN 06/10/200806/11/2008WWW.NEWEGG.COM$35.99NICK FRANZEN 06/17/200806/18/2008SYX*TIGERDIRECT.COM$96.53NICK FRANZEN 06/06/200806/09/2008LANDSCAPE ALTERNATIVES$839.41VIRGINIA GAYNOR 06/11/200806/12/2008MENARDS 3129$32.18VIRGINIA GAYNOR 06/12/200806/16/2008THE HOME DEPOT 2801$29.56VIRGINIA GAYNOR 06/06/200806/09/2008NFPA NATL FIRE PROTECT$150.00CLARENCE GERVAIS 06/16/200806/17/2008EDEN PRAIRIE TUITION OFFI$567.24CLARENCE GERVAIS 06/05/200806/09/2008OFFICE DEPOT #1090$70.25JEAN GLASS 06/09/200806/10/2008OFFICE DEPOT #1090$48.48JEAN GLASS 06/18/200806/20/2008OFFICE DEPOT #1090$78.90JEAN GLASS 06/13/200806/16/2008OFFICE MAX$15.43JANET M GREW HAYMAN 06/10/200806/11/2008BEAR 36 AMSTAR$100.00KAREN E GUILFOILE 06/14/200806/16/2008VZWRLSS*APOCC VISN$92.43KAREN E GUILFOILE 06/18/200806/20/2008TARGET 00011858$1,064.99KAREN E GUILFOILE 06/09/200806/10/2008NORTHERN TOOL EQUIP$42.59MARK HAAG 06/12/200806/13/2008CLOVER SUPER FOODS$186.21LORI HANSON 06/18/200806/19/2008FACTORY CARD OUTLET #284$19.41LORI HANSON 06/06/200806/09/2008MENARDS 3059$14.75PATRICK HEFFERNAN 06/11/200806/12/2008MENARDS 3517$31.63PATRICK HEFFERNAN 06/12/200806/13/2008MENARDS 3059$9.35PATRICK HEFFERNAN 06/10/200806/11/2008NAPA AUTO PARTS 3279016$38.21GARY HINNENKAMP 06/06/200806/09/2008TARGET 00011858$12.17RON HORWATH 06/06/200806/09/2008OFFICE MAX$28.69RON HORWATH 06/10/200806/12/2008WATER GEAR INC.$63.06RON HORWATH 06/13/200806/16/2008AMERICAN RED CROSS TWIN C$44.97RON HORWATH 06/18/200806/20/2008NORTHAND DIVERS$42.60RON HORWATH 06/16/200806/17/2008PRAIRIE RSTORATIONS$72.42ANN E HUTCHINSON 06/06/200806/09/2008CUB FOODS, INC. S5CKEVIN JOHNSON 06/06/200806/09/2008CUB FOODS, INC.$44.91KEVIN JOHNSON 06/09/200806/10/2008HENRIKSEN ACE HARDWARE$13.55KEVIN JOHNSON 06/06/200806/09/2008MEDICAL PRIORITY CONSULT$158.00BERNARD R JUNGMANN 06/10/200806/10/2008TRI-ANIM HEALTH SERVICES$306.37BERNARD R JUNGMANN 06/13/200806/16/2008TWIN CITIES MAGIC$78.62BERNARD R JUNGMANN 06/13/200806/16/2008CUB FOODS, INC.$50.14BERNARD R JUNGMANN 06/13/200806/16/2008PRIMARY PRODUCTS COMPANY$207.60BERNARD R JUNGMANN 06/14/200806/16/2008SUBWAY 00073700$137.05BERNARD R JUNGMANN 06/14/200806/16/2008CUB FOODS, INC.$49.56BERNARD R JUNGMANN 06/20/200806/20/2008TRI-ANIM HEALTH SERVICES$532.48BERNARD R JUNGMANN 06/16/200806/17/2008THE UPS STORE #2171$9.96TOM KALKA 06/09/200806/10/2008THE UPS STORE #2171$27.34NICHOLAS KREKELER 06/09/200806/10/2008MENARDS 3059$3.64NICHOLAS KREKELER 06/17/200806/19/2008OFFICE MAX$21.29NICHOLAS KREKELER 06/13/200806/16/2008ARVEY PAPER & OFFICE PRO$1,473.95LISA KROLL 06/16/200806/17/2008LILLIE SUBURBAN NEWSPAPE$832.89LISA KROLL 06/16/200806/17/2008PAKOR INC$409.49LISA KROLL 06/17/200806/18/2008REED BUS INFO ACCT REC$210.54LISA KROLL 06/17/200806/18/2008REED BUS INFO ACCT REC$638.82LISA KROLL 06/17/200806/19/2008OFFICE DEPOT #1090$36.24LISA KROLL 06/19/200806/20/2008HEJNY RENTAL$17.32LISA KROLL 06/17/200806/18/2008ACCESSDATA CORP$2,600.00DAVID KVAM 06/06/200806/09/2008EAT INC$277.50STEVE LUKIN 06/10/200806/11/2008ROAD RESCUE EMERGENCY VE$186.94STEVE LUKIN 06/11/200806/12/2008CUB FOODS, INC.$35.22STEVE LUKIN 06/11/200806/12/2008METRO FIRE$430.98STEVE LUKIN 06/12/200806/16/2008THE HOME DEPOT 2801$24.22STEVE LUKIN 06/13/200806/16/2008OVERHEAD DOOR OF NORTH$142.80STEVE LUKIN 06/15/200806/16/2008DE LAGE LANDEN OP01 OF 01$379.14STEVE LUKIN 06/18/200806/19/2008MARATHON OIL 035212$26.00GORDON MALLORY 06/10/200806/11/2008LESCO SC 0530$584.69MARK MARUSKA 06/12/200806/13/2008MINNESOTA WANNER CO.$442.44MARK MARUSKA 06/12/200806/16/2008GRUBER'S POWER EQUIPME$29.40MARK MARUSKA 06/16/200806/18/2008METRO ATHLETIC SUPPLY$361.57MARK MARUSKA 06/17/200806/18/2008G & K SERVICES 006$386.27MARK MARUSKA 06/19/200806/20/2008NAPA AUTO PARTS 3279016$38.10MARK MARUSKA 06/08/200806/10/2008SHRED-IT$19.65ROBERT MITTET 06/12/200806/13/2008VZWRLSS*APOCC VISN$173.29ROBERT MITTET 06/11/200806/13/2008PUMP AND METER SERVI$777.51ED NADEAU 06/06/200806/09/2008ICI-DULUX-PAINTS #0092$1,554.05JOHN NAUGHTON 06/16/200806/17/2008USPS 2663650015$42.80AMY NIVEN 06/16/200806/18/2008ADVANCED GRAPHIC SYSTEMS$207.68AMY NIVEN 06/17/200806/18/2008G & K SERVICES 006$771.85AMY NIVEN 06/17/200806/18/2008G & K SERVICES 006$315.68AMY NIVEN 06/17/200806/18/2008G & K SERVICES 006$159.26AMY NIVEN 06/11/200806/13/2008TRI-STATE BOBCAT INC.$67.48ERICK OSWALD 06/18/200806/20/2008OFFICE DEPOT #1090$15.12MARY KAY PALANK 06/08/200806/10/2008BLUE RIBBON BAIT & TACKLE$19.59ROBERT PETERSON 06/11/200806/12/2008HENRIKSEN ACE HARDWARE$1.86PHILIP F POWELL 06/16/200806/18/2008ADVANCED GRAPHIC SYSTEMS$272.65PHILIP F POWELL 06/16/200806/18/2008ADVANCED GRAPHIC SYSTEMS$337.61PHILIP F POWELL 06/16/200806/18/2008ADVANCED GRAPHIC SYSTEMS$217.27PHILIP F POWELL 06/16/200806/18/2008ADVANCED GRAPHIC SYSTEMS$101.18PHILIP F POWELL 06/06/200806/09/2008PIONEER PRESS SUBSCRIPTI$104.78WILLIAM J PRIEFER 06/17/200806/19/2008OFFICE MAX$10.64WILLIAM J PRIEFER 06/05/200806/09/2008AGGRESSIVE HYDRAULICS$146.80STEVEN PRIEM 06/05/200806/09/2008NORTHERN TOOL EQUIP-MN$106.48STEVEN PRIEM 06/06/200806/09/2008KATH AUTO PARTS NSP$227.59STEVEN PRIEM 06/06/200806/09/2008FACTORY MOTOR PARTS #19$378.25STEVEN PRIEM 06/06/200806/09/2008ZEP MANUFACTURING$177.61STEVEN PRIEM 06/09/200806/11/2008KATH AUTO PARTS LC$5.79STEVEN PRIEM 06/09/200806/11/2008KATH AUTO PARTS NSP$14.61STEVEN PRIEM 06/10/200806/11/2008MACQUEEN EQUIPMENT INC$323.54STEVEN PRIEM 06/10/200806/12/2008KATH AUTO PARTS NSP$23.13STEVEN PRIEM 06/10/200806/12/2008KATH AUTO PARTS NSP$180.10STEVEN PRIEM 06/10/200806/12/2008GOODYEAR AUTO SRV CT 6920$47.00STEVEN PRIEM 06/10/200806/13/2008AMERICAN FASTENER & SUPPL$42.34STEVEN PRIEM 06/11/200806/12/2008US AUTOFORCE NBW$89.74STEVEN PRIEM 06/11/200806/12/2008WINTER EQUIPMENT CO INC$1,433.31STEVEN PRIEM 06/12/200806/16/2008KATH AUTO PARTS NSPSTEVEN PRIEM 06/12/200806/16/2008KATH AUTO PARTS NSP$109.33STEVEN PRIEM 06/12/200806/16/2008KATH AUTO PARTS NSP$14.30STEVEN PRIEM 06/13/200806/16/2008KATH AUTO PARTS NSP$67.47STEVEN PRIEM 06/17/200806/18/2008BAUER BULT TRE33200023$139.77STEVEN PRIEM 06/17/200806/18/2008BAUER BULT TRE33200023$163.03STEVEN PRIEM 06/17/200806/18/2008BAUER BULT TRE33200023$162.48STEVEN PRIEM 06/17/200806/19/2008KATH AUTO PARTS NSP$34.40STEVEN PRIEM 06/18/200806/19/2008US AUTOFORCE NBWSTEVEN PRIEM 06/18/200806/19/2008BAUER BULT TRE33200023$522.60STEVEN PRIEM 06/18/200806/20/2008KATH AUTO PARTS NSP$52.77STEVEN PRIEM 06/19/200806/20/2008HENRIKSEN ACE HARDWARE$6.38STEVEN PRIEM 06/08/200806/10/2008SHRED-IT$56.61KEVIN RABBETT 06/11/200806/12/2008BATTERIES PLUSKEVIN RABBETT 06/11/200806/13/2008LAMETTRY'S COLLISION 4$449.60KEVIN RABBETT 06/13/200806/13/2008COMCAST CABLE COMM$34.00KEVIN RABBETT 06/17/200806/18/2008GRAFIX SHOPPE$139.52KEVIN RABBETT 06/10/200806/11/2008PIONEER PRESS ADVERTISIN$779.00TERRIE RAMEAUX 06/13/200806/16/2008THE STAR TRIBUNE ADVERTIS$794.20TERRIE RAMEAUX 06/13/200806/16/2008MENARDS 3059$58.56MICHAEL REILLY 06/16/200806/17/2008HILLYARD INC MINNEAPOLIS$1,801.58MICHAEL REILLY 06/06/200806/09/2008WALGREENS #2936$41.46AUDRA ROBBINS 06/07/200806/09/2008TARGET 00021014$106.49AUDRA ROBBINS 06/09/200806/10/2008DAVIS LOCK & SAFE$27.16AUDRA ROBBINS 06/09/200806/10/2008CUB FOODS, INC.$75.47AUDRA ROBBINS 06/09/200806/11/2008TARGET 00011858$144.00AUDRA ROBBINS 06/11/200806/12/2008PUMP IT UP - EDEN PRAIRIE$258.25AUDRA ROBBINS 06/11/200806/12/2008CUB FOODS, INC.$43.96AUDRA ROBBINS 06/12/200806/13/2008DAVIS LOCK & SAFE$9.59AUDRA ROBBINS 06/12/200806/16/2008HOLLYWOOD VIDEO$62.12AUDRA ROBBINS 06/13/200806/16/2008ORIENTAL TRADING CO$434.06AUDRA ROBBINS 06/13/200806/16/2008CUB FOODS, INC.$26.61AUDRA ROBBINS 06/18/200806/20/2008FLAHERTYS ARDEN BOWL$504.00AUDRA ROBBINS 06/10/200806/12/2008THE HOME DEPOT 2801$9.76ROBERT RUNNING 06/05/200806/09/2008TARGET 00011858$9.55HARRIET J RYDEL 06/06/200806/09/2008CITY BUSINESS-MINNEAPOLIS$73.95HARRIET J RYDEL 06/09/200806/10/2008PEI WEI #0113 Q02$119.28HARRIET J RYDEL 06/13/200806/16/2008DISCOUNT OFFICE ITEMS$34.09HARRIET J RYDEL 06/13/200806/16/2008MILLS FLEET FARM #27$7.40JAMES SCHINDELDECKER 06/18/200806/20/2008THE HOME DEPOT 2801$38.12JAMES SCHINDELDECKER 06/19/200806/20/2008HIRSHFIELDS/MAPLEWOOD$449.30JAMES SCHINDELDECKER 06/19/200806/20/2008MENARDS 3059$14.93JAMES SCHINDELDECKER 06/12/200806/13/2008VZWRLSS-MYACCT VN$43.69DEB SCHMIDT 06/15/200806/16/2008SCK SAMS 00176453$30.75DEB SCHMIDT 06/11/200806/13/2008MILLS FLEET FARM #27$14.69SCOTT SCHULTZ 06/11/200806/13/2008RADISSON LA CROSSE$70.37MICHAEL SHORTREED 06/14/200806/16/2008UNIFORMS UNLIMITED INC$729.31MICHAEL SHORTREED 06/17/200806/18/2008HEALTHEAST TRANSPORTATN$186.42MICHAEL SHORTREED 06/18/200806/19/2008IAPE$325.00MICHAEL SHORTREED 06/09/200806/10/2008RON'S VIRTUE PRINTI$363.48ANDREA SINDT 06/11/200806/12/2008METRO SALES INC$135.66ANDREA SINDT 06/17/200806/19/2008OFFICE DEPOT #1090$11.49ANDREA SINDT 06/06/200806/09/2008TATTOO MANUFACTURING$153.36PAULINE STAPLES 06/14/200806/16/2008PARTY AMERICA 1018$63.77PAULINE STAPLES 06/17/200806/19/2008THE HOME DEPOT 2801$15.84PAULINE STAPLES 06/09/200806/10/2008ST PAUL STAMP WORKS INC$34.48JOANNE M SVENDSEN 06/15/200806/16/2008DE LAGE LANDEN OP01 OF 01$626.43JOANNE M SVENDSEN 06/16/200806/18/2008STRAUSS SKATE & BICYCLES$2,493.25DOUGLAS J TAUBMAN 06/16/200806/18/2008STRAUSS SKATE & BICYCLES$2,760.00DOUGLAS J TAUBMAN 06/16/200806/18/2008STRAUSS SKATE & BICYCLES$2,442.00DOUGLAS J TAUBMAN 06/05/200806/09/2008CUB FOODS, INC.$25.02JAMES TAYLOR 06/16/200806/18/2008STRAUSS SKATE & BICYCLES$266.50JAMES TAYLOR 06/16/200806/18/2008STRAUSS SKATE & BICYCLES$784.00JAMES TAYLOR 06/10/200806/11/2008NAPA AUTO PARTS 3279016$25.59TODD TEVLIN 06/10/200806/12/2008DIAMOND VOGEL PAINT CENT$79.47TODD TEVLIN 06/11/200806/12/2008DIAMOND VOGEL PAINT CENT$85.51TODD TEVLIN 06/18/200806/19/2008NAPA AUTO PARTS 3279016$21.02TODD TEVLIN 06/12/200806/13/2008RAMSEY COUNTY PARKS AND R$265.27SUSAN ZWIEG 06/12/200806/16/2008QUILL CORPORATION$49.91SUSAN ZWIEG 06/12/200806/16/2008QUILL CORPORATION$10.64SUSAN ZWIEG 06/13/200806/16/2008PIONEER PRESS SUBSCRIPTI$51.74SUSAN ZWIEG 06/16/200806/18/2008ADVANCED GRAPHIC SYSTEMS$300.33SUSAN ZWIEG TOTAL$62,003.52 Check Register City of Maplewood 06/27/2008 CheckDateVendorDescriptionAmount 7585106/26/200802464US BANKFUNDS FOR ATM10,000.00 7585207/01/200800687HUGO'S TREE CARE INCPROJ 07-15 LARK TREE REMOVAL2,491.16 07/01/200800687HUGO'S TREE CARE INCTREE REMOVAL - 751 BARTELMY1,214.10 07/01/200800687HUGO'S TREE CARE INCTREE TRIMMING1,118.25 07/01/200800687HUGO'S TREE CARE INCTREE TRIMMING & REMOVAL692.25 7585307/01/200801819MCLEOD USALOCAL PHONE SERVICE 05/16 - 06/151,484.73 7585407/01/200801337RAMSEY COUNTY-PROP REC & REVTREES FOR MCMENEMY FIRE STATION1,656.08 7585507/01/200801190XCEL ENERGYELECTRIC & GAS UTILITY390.74 07/01/200801190XCEL ENERGYMETERED SPEED SIGN10.75 7585607/01/200803738BETHEL & ASSOCIATES, PARETAINER FOR LEGAL SERVICES - JULY6,600.00 7585707/01/200803513BRIAN BIERDEMANREIMB FOR MEALS,LODGING & GAS 6/15-516.91 07/01/200803513BRIAN BIERDEMANK-9 MAINTENANCE - JULY35.00 7585807/01/200800500FEDEXCOPYING FEE66.38 7585907/01/200800487FRATTALONE COMPANIES INC.PROJ 06-17 CARMAX/MORGREN 22,412.12 7586007/01/200803516ANTHONY GABRIELREIMB FOR MEALS,LODGING & GAS 6/14-434.61 07/01/200803516ANTHONY GABRIELK-9 MAINTENANCE - JULY35.00 7586107/01/200802958GOODPOINTE TECHNOLOGY INCMAINT AGREEMENT FOR ICON 2,480.00 7586207/01/200802351PAT HAYESENTERTAINMENT FOR 4TH OF JULY2,000.00 7586307/01/200800672ERIK HJELLEREIMB INTERNET FEB,MARCH,MAY,JUNE179.96 7586407/01/200800789KATH FUEL OIL SERVICE COUNLEADED MIN-GRADE (89 OCT) 24,601.00 7586507/01/200803729KNAAK & KANTRUD PAPROSECUTION & LEGAL SERVICES - 16,500.00 7586607/01/200800857LEAGUE OF MINNESOTA CITIESANNUAL CONFERENCE FEE300.00 7586707/01/200801961NEXTEL COMMUNICATIONSCITY NEXTEL CHGS 05/10 - 06/094,850.57 7586807/01/200800001ONE TIME VENDORREIMB D SEELY OAKWILT MN RELIEF 355.25 7586907/01/200800001ONE TIME VENDORREIMB J PLUMB OAKWILT MN RELIEF 250.25 7587007/01/200800001ONE TIME VENDORREFUND R WAGNER HP BENEFITS80.00 7587107/01/200800001ONE TIME VENDORREFUND K DRAZ - CUSTOMER 45.00 7587207/01/200800001ONE TIME VENDORREFUND T MOLINE UCARE BENEFIT20.00 7587307/01/200800001ONE TIME VENDORREFUND M FINNEGAN CANCELLED NC 10.00 7587407/01/200800001ONE TIME VENDORREFUND A CARPENTER CANCELLED NC 8.00 7587507/01/200801387DR. JAMES ROSSINIADMIN FEE FOR STRESS TEST - JUNE100.00 7587607/01/200801418SAM'S CLUB DIRECTMDSE FOR RESALE681.31 07/01/200801418SAM'S CLUB DIRECTCANOPIES FOR TASTE OF MAPLEWOOD631.14 07/01/200801418SAM'S CLUB DIRECTSUPPLIES FOR DAYCAMP172.65 07/01/200801418SAM'S CLUB DIRECTB-DAY PROG CAKES / CAMP SUPPLIES113.25 07/01/200801418SAM'S CLUB DIRECTBIRTHDAY PROGRAM CAKES59.19 7587707/01/200802551SELBY IRON, INC.REPLACEMENT-EXIT STAIRS AT PUBLIC 2,000.00 7587807/01/200801836CITY OF ST PAULRECORD MGMT SOFTWARE FEES - JUNE3,798.00 07/01/200801836CITY OF ST PAULRECORD MGMT SOFTWARE FEES - JULY3,798.00 7587907/01/200801574T.A. SCHIFSKY & SONS, INCVARIOUS BITUMINOUS MATERIALS4,121.58 7588007/01/200804104TRANE U.S. INC.MCC MAINTENANCE SERVICE 2,400.00 7588107/01/200801654TRUGREEN-CHEMLAWN #4635BROADLEAF WEED CONTROL9,159.04 127,872.27 31Checks in this report. CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 6/19/20086/20/2008FriMN State TreasurerDrivers License/Deputy Registrar(city clrk)11,831.79 6/19/20086/20/2008MN Dept of Natural ResourcesDNR electronic licenses1,123.00 6/19/20086/20/2008MN Dept of Natural ResourcesDNR electronic licenses34.00 6/20/20086/23/2008MonMN State TreasurerDrivers License/Deputy Registrar(city clrk)15,165.12 6/23/20086/24/2008TuesMN State TreasurerDrivers License/Deputy Registrar(city clrk)9,900.30 6/24/20086/25/2008WedMN State TreasurerDrivers License/Deputy Registrar(city clrk)14,587.84 6/24/20086/25/2008US Bank VISA One Card*Purchasing Card Items62,003.52 6/25/20086/26/2008ThursMN State TreasurerDrivers License/Deputy Registrar(city clrk)12,085.69 0.00 0.00 0.00 TOTAL126,731.26 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 06/27/08HJELLE, ERIK416.42 06/27/08JUENEMANN, KATHLEEN416.42 06/27/08NEPHEW, JOHN416.42 06/27/08ROSSBACH, WILLIAM416.42 06/27/08COPELAND, EUGENE10,394.38 06/27/08RYDEL, HARRIET1,854.00 06/27/08CHRISTENSON, SCOTT1,929.39 06/27/08FARR, LARRY2,350.87 06/27/08JAHN, DAVID1,921.26 06/27/08MORIN, TROY131.75 06/27/08RAMEAUX, THERESE2,597.25 06/27/08FORMANEK, KAREN1,609.64 06/27/08MITTET, ROBERT3,366.86 06/27/08AFFOLTER, PENNY2,663.17 06/27/08ANDERSON, CAROLE1,033.11 06/27/08DEBILZAN, JUDY1,098.22 06/27/08JACKSON, MARY1,984.57 06/27/08KELSEY, CONNIE2,281.89 06/27/08CAREY, HEIDI2,309.35 06/27/08GUILFOILE, KAREN3,366.86 06/27/08KROLL, LISA1,777.80 06/27/08MORSON, JOHN671.76 06/27/08SCHMIDT, DEBORAH2,214.91 06/27/08SPANGLER, EDNA923.37 06/27/08CORTESI, LUANNE1,089.47 06/27/08JAGOE, CAROL1,835.65 06/27/08KELLY, LISA1,337.47 06/27/08LARSON, MICHELLE1,089.45 06/27/08MECHELKE, SHERRIE1,139.44 06/27/08MOY, PAMELA1,203.09 06/27/08OSTER, ANDREA1,781.18 06/27/08WEAVER, KRISTINE1,949.36 06/27/08CORCORAN, THERESA1,938.80 06/27/08PALANK, MARY1,778.86 06/27/08POWELL, PHILIP2,800.78 06/27/08SVENDSEN, JOANNE1,964.99 06/27/08THOMALLA, DAVID4,699.27 06/27/08YOUNG, TAMELA1,742.95 06/27/08ABEL, CLINT2,660.52 06/27/08ALDRIDGE, MARK2,778.96 06/27/08BAKKE, LONN2,693.37 06/27/08BARTZ, PAUL3,313.06 06/27/08BELDE, STANLEY2,600.93 06/27/08BENJAMIN, MARKESE1,853.67 06/27/08BIERDEMAN, BRIAN2,848.96 06/27/08BOHL, JOHN2,778.38 06/27/08BUSACK, DANIEL2,915.68 06/27/08COFFEY, KEVIN2,597.66 06/27/08CROTTY, KERRY3,001.20 06/27/08DEMULLING, JOSEPH1,803.11 06/27/08DOBLAR, RICHARD3,433.84 06/27/08FLOR, TIMOTHY3,859.50 06/27/08FRITZE, DEREK2,148.94 06/27/08GABRIEL, ANTHONY2,967.74 06/27/08HAWKINSON JR, TIMOTHY2,489.11 06/27/08HEINZ, STEPHEN3,145.93 06/27/08HIEBERT, STEVEN2,600.93 06/27/08JOHNSON, KEVIN3,634.97 06/27/08KALKA, THOMAS798.28 06/27/08KARIS, FLINT3,692.61 06/27/08KONG, TOMMY2,646.78 06/27/08KREKELER, NICHOLAS693.08 06/27/08KROLL, BRETT2,620.51 06/27/08KVAM, DAVID3,864.56 06/27/08LANGNER, TODD2,378.38 06/27/08LARSON, DANIEL2,646.78 06/27/08LU, JOHNNIE2,848.96 06/27/08MARINO, JASON2,597.66 06/27/08MARTIN, JERROLD2,924.03 06/27/08MCCARTY, GLEN2,720.41 06/27/08METRY, ALESIA3,008.87 06/27/08NYE, MICHAEL2,701.52 06/27/08OLSON, JULIE2,926.54 06/27/08PALMA, STEVEN2,849.37 06/27/08RABBETT, KEVIN3,864.56 06/27/08RHUDE, MATTHEW2,579.50 06/27/08SHORTREED, MICHAEL3,768.98 06/27/08STEFFEN, SCOTT3,677.78 06/27/08STEINER, JOSEPH2,627.94 06/27/08SYPNIEWSKI, WILLIAM2,601.24 06/27/08SZCZEPANSKI, THOMAS2,793.69 06/27/08TRAN, JOSEPH2,757.58 06/27/08WENZEL, JAY2,844.79 06/27/08XIONG, KAO2,494.62 06/27/08BERGERON, JOSEPH3,779.65 06/27/08DUGAS, MICHAEL2,917.17 06/27/08ERICKSON, VIRGINIA2,816.47 06/27/08FRASER, JOHN2,936.25 06/27/08LANGNER, SCOTT2,624.59 06/27/08THEISEN, PAUL2,757.22 06/27/08THIENES, PAUL2,818.62 06/27/08BAUMAN, ANDREW2,075.84 06/27/08DAWSON, RICHARD2,598.03 06/27/08DOLLERSCHELL, ROBERT3,268.80 06/27/08EVERSON, PAUL2,689.12 06/27/08HALWEG, JODI2,590.61 06/27/08JUNGMANN, BERNARD3,037.77 06/27/08MONDOR, MICHAEL72.00 06/27/08NOVAK, JEROME2,526.58 06/27/08OLSON, JAMES2,177.17 06/27/08PERBIX, CHARLES2,004.81 06/27/08PETERSON, ROBERT2,751.29 06/27/08RICHARDSON, ANDREA2,004.81 06/27/08STREFF, MICHAEL1,998.35 06/27/08SVENDSEN, RONALD2,739.54 06/27/08GERVAIS-JR, CLARENCE3,342.04 06/27/08LUKIN, STEVEN4,260.90 06/27/08ZWIEG, SUSAN2,185.89 06/27/08AHL, R. CHARLES5,253.00 06/27/08ENGSTROM, SHURENE490.75 06/27/08FINWALL, SHANN2,820.55 06/27/08KNUTSON, LOIS1,745.35 06/27/08KONEWKO, DUWAYNE3,246.56 06/27/08NIVEN, AMY1,332.42 06/27/08PASSI, CRYSTAL1,672.50 06/27/08PRIEFER, WILLIAM2,601.26 06/27/08AHL, GREGORY880.00 06/27/08BRINK, TROY2,016.75 06/27/08BUCKLEY, BRENT1,667.35 06/27/08DEBILZAN, THOMAS2,006.15 06/27/08EDGE, DOUGLAS2,016.15 06/27/08HAMRE, MILES1,311.75 06/27/08JONES, DONALD2,006.15 06/27/08MEISSNER, BRENT1,533.60 06/27/08MEYER, GERALD2,103.59 06/27/08NAGEL, BRYAN3,015.02 06/27/08OSWALD, ERICK2,206.77 06/27/08RUNNING, ROBERT2,058.15 06/27/08SETNES, SAMUEL880.00 06/27/08TEVLIN, TODD2,006.15 06/27/08BURLINGAME, NATHAN1,710.96 06/27/08DUCHARME, JOHN2,558.86 06/27/08ENGSTROM, ANDREW2,108.55 06/27/08GAYNOR, VIRGINIA2,423.37 06/27/08JACOBSON, SCOTT2,185.89 06/27/08JAROSCH, JONATHAN2,367.75 06/27/08JOHNSON, TRENT896.50 06/27/08KREGER, JASON2,212.11 06/27/08KUMMER, STEVEN2,727.01 06/27/08LINDBLOM, RANDAL2,678.85 06/27/08LOVE, STEVEN2,552.88 06/27/08O'CONNOR, DONOVAN780.80 06/27/08THOMPSON, MICHAEL3,094.24 06/27/08WACHAL, KAREN704.89 06/27/08ZIEMAN, SCOTT1,042.80 06/27/08EDSON, DAVID2,196.20 06/27/08HINNENKAMP, GARY2,016.95 06/27/08MARUSKA, MARK3,000.18 06/27/08NAUGHTON, JOHN2,006.15 06/27/08NORDQUIST, RICHARD2,300.15 06/27/08NOVAK, MICHAEL2,006.15 06/27/08SCHINDELDECKER, JAMES2,008.46 06/27/08BERGREN, KIRSTEN90.00 06/27/08BIESANZ, OAKLEY1,190.55 06/27/08DEAVER, CHARLES685.08 06/27/08GERNES, CAROLE64.81 06/27/08HAYMAN, JANET1,447.46 06/27/08HUTCHINSON, ANN2,472.00 06/27/08SOUTTER, CHRISTINE800.00 06/27/08FRY, PATRICIA1,844.46 06/27/08HALL, KATHLEEN236.25 06/27/08SINDT, ANDREA2,177.55 06/27/08THOMPSON, DEBRA710.62 06/27/08EKSTRAND, THOMAS3,600.06 06/27/08ROBERTS, KENNETH2,901.61 06/27/08BRASH, JASON1,715.75 06/27/08CARVER, NICHOLAS3,027.38 06/27/08FISHER, DAVID3,938.72 06/27/08RICE, MICHAEL2,346.18 06/27/08SWAN, DAVID2,414.95 06/27/08WELLENS, MOLLY1,464.97 06/27/08JOHNSON, GENE1,120.00 06/27/08BJORK, ALICIA820.00 06/27/08BJORK, BRANDON880.00 06/27/08COLEMAN, JOHN625.63 06/27/08KOHLMAN, JENNIFER60.00 06/27/08OHLHAUSER, MEGHAN678.75 06/27/08ROBBINS, AUDRA2,439.86 06/27/08ROBBINS, EMERALD72.00 06/27/08SCHALLER, SCOTT394.63 06/27/08SHERRILL, CAITLIN420.00 06/27/08TAUBMAN, DOUGLAS3,115.54 06/27/08TAYLOR, JAMES2,007.26 06/27/08GERMAIN, DAVID2,015.39 06/27/08HAAG, MARK2,006.15 06/27/08NADEAU, EDWARD3,384.17 06/27/08SCHULTZ, SCOTT2,324.65 06/27/08ANZALDI, MANDY1,796.31 06/27/08BERGLUND, DANIEL280.94 06/27/08BRENEMAN, NEIL1,657.89 06/27/08CRAWFORD - JR, RAYMOND854.75 06/27/08EVANS, CHRISTINE1,092.75 06/27/08FABIO-SHANLEY, MICHAEL262.75 06/27/08GADOW, ANNA463.09 06/27/08GLASS, JEAN1,982.54 06/27/08GROPPOLI, LINDA441.00 06/27/08HANSEN, LORI2,490.13 06/27/08HER, CHONG384.00 06/27/08HOFMEISTER, MARY843.11 06/27/08NAGEL, BROOKE552.00 06/27/08PELOQUIN, PENNYE487.23 06/27/08SCHOENECKER, LEIGH270.00 06/27/08STAPLES, PAULINE3,212.78 06/27/08VANG, KAY216.11 06/27/08VANG, TIM512.00 06/27/08ZIELINSKI, JUDY23.10 06/27/08AICHELE, MEGAN81.00 06/27/08ANDERSON, JUSTIN456.70 06/27/08BAUDE, SARAH68.00 06/27/08BEITLER, JULIE67.00 06/27/08BIGGS, ANNETTE51.00 06/27/08BRUSOE, AMY280.55 06/27/08BRUSOE, CRISTINA481.07 06/27/08BUCKLEY, BRITTANY530.98 06/27/08DEVRIENDT, KARA125.00 06/27/08DUNN, RYAN628.30 06/27/08ERICKSON-CLARK, CAROL47.50 06/27/08FIERRO WESTBERG, MELINDA290.50 06/27/08FONTAINE, KIM950.58 06/27/08GIEL, NICOLE307.50 06/27/08GREDVIG, ANDERS603.51 06/27/08HAGSTROM, EMILY199.88 06/27/08HORWATH, RONALD2,439.86 06/27/08JASKEN, NICHOLAS359.00 06/27/08JOSSART, ANGELA34.00 06/27/08JOYER, JENNA45.50 06/27/08KOLLER, NINA331.69 06/27/08KRONHOLM, KATHRYN955.35 06/27/08KURZHAL, ALISON87.75 06/27/08LAMEYER, ZACHARY132.60 06/27/08MCCARTHY, ERICA30.38 06/27/08NADEAU, KELLY62.44 06/27/08OBRIEN, JULIE120.00 06/27/08PEHOSKI, JOEL48.00 06/27/08PROESCH, ANDY489.23 06/27/08RICHTER, DANIEL71.00 06/27/08RICHTER, NANCY1,193.21 06/27/08ROLLOFF-FELLNER, TAYLOR67.50 06/27/08SCHAEFER, NATALIE185.25 06/27/08SCHREIER, ROSEMARIE204.00 06/27/08SCHREINER, MICHELLE499.13 06/27/08SMITH, ANN243.90 06/27/08SMITLEY, SHARON402.40 06/27/08STAHNKE, AMY403.85 06/27/08TUPY, ELIANA34.00 06/27/08TUPY, HEIDE212.00 06/27/08TUPY, MARCUS88.20 06/27/08WARNER, CAROLYN402.40 06/27/08WERNER, REBECCA476.90 06/27/08WILLIAMS, KRISTINE46.58 06/27/08WOLFGRAM, MARY478.98 06/27/08WOLFGRAM, TERESA40.50 06/27/08WOODMAN, ALICE200.00 06/27/08ZALK, IDA3.55 06/27/08BOSLEY, CAROL365.80 06/27/08FITZENBERGER, VALERIE246.00 06/27/08GIERNET, ASHLEY268.00 06/27/08HER, SHILLAME140.75 06/27/08HOLMGREN, STEPHANIE140.00 06/27/08LANGER, CHELSEA48.75 06/27/08LANGER, KAYLYN48.75 06/27/08SATTLER, MELINDA186.00 06/27/08BEHAN, JAMES2,088.52 06/27/08DOUGLASS, TOM1,240.12 06/27/08GONZALES, VICTOR135.00 06/27/08GROPPOLI, JOE346.00 06/27/08PATTERSON, ALBERT1,264.44 06/27/08PRINS, KELLY1,162.62 06/27/08REILLY, MICHAEL1,807.75 06/27/08VANG, HUE227.23 06/27/08AICHELE, CRAIG2,097.87 06/27/08PRIEM, STEVEN2,256.55 06/27/08WOEHRLE, MATTHEW1,922.15 06/27/08BERGO, CHAD2,499.19 06/27/08FOWLDS, MYCHAL2,996.06 06/27/08FRANZEN, NICHOLAS2,083.07 100538606/27/08LONGRIE, DIANA473.15 100538706/27/08STEFFEN, LAINIE136.00 100538806/27/08HER, PHENG1,035.16 100538906/27/08WELCHLIN, CABOT3,097.35 100539006/27/08SEDLACEK, JEFFREY2,366.23 100539106/27/08ANDERSON, MICHAEL1,032.00 100539206/27/08GORE, MICHAEL1,032.00 100539306/27/08OLSON, SCOTT1,032.00 100539406/27/08PUHL, MATTHEW630.00 100539506/27/08DAMIANI, ROBERT90.00 100539606/27/08FARLEY, JAMIE435.38 100539706/27/08GEBHARD, MADELINE720.00 100539806/27/08LINDA, KELLIE67.50 100539906/27/08MALLET, AMANDA406.88 100540006/27/08MARTIN, ARIELLE130.50 100540106/27/08NG, VANICK300.00 100540206/27/08RYCHLICKI, NICHOLE406.88 100540306/27/08UNGAR, KRISTOPHER75.00 100540406/27/08HER, PETER148.00 100540506/27/08O'GRADY, VICTORIA104.30 100540606/27/08VUE, LOR PAO153.00 100540706/27/08ANDERSON, JOSHUA408.00 100540806/27/08BENJAMIN, AYLA226.00 100540906/27/08BRENEMAN, SEAN409.96 100541006/27/08BUCHMAYER, NICOLLET422.38 100541106/27/08BUESING, DYLAN91.00 100541206/27/08CHASTAN, ADAM126.75 100541306/27/08COLWELL, ALICIA17.00 100541406/27/08DEMPSEY, BETH122.50 100541506/27/08GRANT, MELISSA507.82 100541606/27/08GRUENHAGEN, LINDA327.45 100541706/27/08HOLMBERG, LADONNA358.00 100541806/27/08KOGLER, RYAN119.00 100541906/27/08MCCANN, NATALIE72.00 100542006/27/08MORIS, RACHEL41.44 100542106/27/08NWANOKWALE, MORDY218.88 100542206/27/08RONNING, ISAIAH87.50 100542306/27/08ROSTRON, ROBERT389.82 100542406/27/08RYDEEN, ARIEL121.10 100542506/27/08SAUCERMAN, MICHAEL154.28 100542606/27/08SCHAEFER, JAMES128.69 100542706/27/08SCHMIDT, EMILY329.96 100542806/27/08SCHMIDT, JOHN271.43 100542906/27/08SCHUNEMAN, GREGORY315.73 100543006/27/08SKUNES, KELLY47.25 100543106/27/08YOUNCE, BLAISE28.00 100543206/27/08ARKSEY, EMILY13.00 100543306/27/08DANIEL, BREANNA19.00 100543406/27/08GLASS, JENNA13.00 100543506/27/08LEWIS, AMY74.38 100543606/27/08SATTLER, CASSANDRA199.38 100543706/27/08ZAGER, LINNEA21.00 100543806/27/08BOWMAN, MATTHEW197.00 100543906/27/08BURKS, TA'SHAWN35.00 100544006/27/08SCHULZE, KEVIN298.50 100544106/27/08VALERIO, TARA61.63 100544206/27/08XIONG, MAI32.63 TOTAL 488,597.06 Check Register City of Maplewood 07/03/2008 CheckDateVendorDescriptionAmount 7588207/01/200800908M R P ASOFTBALL TEAM REGISTRATION150.00 7588307/01/200800001ONE TIME VENDORTIMESHEET RECV'D AFTER PR 416.47 7588407/02/200802464US BANKCASH DRAWER FOR JULY 4TH300.00 7588507/08/200800283CENTURY COLLEGEPALS INSTRUCTOR CARDS10.50 7588607/08/200803365NICK FRANZENREIMB FOR MILEAGE & INT 5/6 - 6/29213.10 7588707/08/200802607KINNICKINNIC NATIVES LLCPLANTS FOR CITY HALL CAMPUS448.00 7588807/08/200801337RAMSEY COUNTY-PROP REC & REV911 DISPATCH FEE - JUNE18,147.92 7588907/08/200801337RAMSEY COUNTY-PROP REC & REVSHRUBS & FERNS - LANDSCAPING 833.90 07/08/200801337RAMSEY COUNTY-PROP REC & REVSHRUBS FOR CAMPUS - WHITE BEAR 461.15 07/08/200801337RAMSEY COUNTY-PROP REC & REVMULCH FOR CITY HALL PLANTINGS276.90 7589007/08/200801360REINHART FOODSERVICEMDSE FOR RESALE406.76 7589107/08/200801190XCEL ENERGYELECTRIC & GAS UTILITY29,318.73 07/08/200801190XCEL ENERGYELECTRIC & GAS UTILITY1,274.41 7589207/08/200801936CHAD BERGOREIMB FOR MILEAGE & INT 5/1 - 7/1138.42 7589307/08/200800298CITY ENGINEERS ASSOC OF MNMEMBERSHIP DUES60.00 7589407/08/200803921COTTAGE GROVE ATHLETIC ASSOC.YOUTH BASKETBALL LEAGUE 6,223.76 7589507/08/200800384DE LAGE LANDEN FINANCIAL SRVSLEASE ON RICOH MPC2500265.19 7589607/08/200800543GE CAPITALLEASE ON RICOH MP1100895.67 7589707/08/200802158LORI HANSENREIMB FOR MILEAGE 6/268.79 7589807/08/200803121HAYLAND WOODSPLANTS FOR CITY HALL CAMPUS2,312.12 7589907/08/200800615HLB TAUTGES REDPATH, LTD2007 AUDIT PRO SRVS THRU 6/3019,000.00 7590007/08/200803597MARY JO HOFMEISTERREIMB FOR MILEAGE 5/21 - 6/2613.38 7590107/08/200800718INDEPENDENT SCHOOL DIST #622FACILITY USE 5/1 - 5/21405.00 7590207/08/200804086TRENT JOHNSONREIMB FOR MILEAGE 6/11 - 7/1117.57 7590307/08/200802060CITY OF LITTLE CANADAYOUTH BASKETBALL LEAGUE 372.76 7590407/08/200800983METRO SALES INCTONER34.22 7590507/08/200804007MINNESOTA DEPT OF HEALTHSTATEWIDE HOSPITALITY FEE35.00 7590607/08/200801192NORTHERN WATER WORKS SUPPLYMATERIALS FOR STORM SEWER - RED 1,639.74 07/08/200801192NORTHERN WATER WORKS SUPPLYMATERIALS FOR STORM SEWER - RED 968.03 7590707/08/200801202NYSTROM PUBLISHING CO INCSCHOOL BROCHURE2,811.00 7590807/08/200800001ONE TIME VENDORREIMB T HOAAS DRIVEWAY PROJ 07-151,899.00 7590907/08/200800001ONE TIME VENDORREFUND D WEILAND BCBS BENEFIT220.00 7591007/08/200800001ONE TIME VENDORREFUND MUETZEL - HP BENEFIT115.00 7591107/08/200800001ONE TIME VENDORREFUND B DECHANEY AMB 08816106.58 7591207/08/200800001ONE TIME VENDORREFUND C LEONARD BCBS BENEFIT80.00 7591307/08/200800001ONE TIME VENDORREFUND J LINNE BCBS BENEFIT60.00 7591407/08/200800001ONE TIME VENDORREFUND J PETROSKI HP BENEFIT40.00 7591507/08/200800001ONE TIME VENDORREFUND M & S JORGENSON BCBS 40.00 7591607/08/200800001ONE TIME VENDORREFUND J GRISWOLD BCBS BENEFIT20.00 7591707/08/200800001ONE TIME VENDORREFUND C XIONG HP BENEFIT20.00 7591807/08/200800001ONE TIME VENDORREFUND J STICHA HP BENEFIT20.00 7591907/08/200800001ONE TIME VENDORREFUND D VOELKER UCARE BENEFIT20.00 7592007/08/200801284POSTMASTERPOSTAGE FOR EXPRESS MAIL7.80 7592107/08/200804108RB REMODELERSESCROW REFUND 1262 MRYTLE1,006.79 7592207/08/200803840REAL LIFE VIDEOVIDEO TECHNICIAN SRVS - JUNE1,214.25 7592307/08/200801340REGIONS HOSPITALMEDICAL SUPPLIES39.10 7592407/08/200804049REBECCA RODRIGUEZREIMB FOR SCBA GLASSES & EXAM269.28 7592507/08/200801409S.E.H.PROJ 06-05 ENGINEERING FEES17,025.48 07/08/200801409S.E.H.PROJ 07-27 ENGINEERING FEES12,424.58 07/08/200801409S.E.H.PROJ 07-01 ENGINEERING FEES9,458.77 07/08/200801409S.E.H.PROJ 07-19 ENGINEERING FEES6,251.41 07/08/200801409S.E.H.PROJ 08-03 ENGINEERING FEES2,246.74 07/08/200801409S.E.H.PROJ 04-21 ENGINEERING FEES1,540.09 7592507/08/200801409S.E.H.PROJ 06-02 ENGINEERING FEES1,426.81 07/08/200801409S.E.H.PROJ 06-05 ENGINEERING FEES1,387.47 07/08/200801409S.E.H.PROJ 06-17 ENGINEERING FEES968.84 07/08/200801409S.E.H.PROJ 02-07 ENGINEERING FEES638.00 7592607/08/200804109SAINT JUDE'S SCHOOLYOUTH BASKETBALL LEAGUE 162.89 7592707/08/200803879SANSIOEMS RUNSHEETS & SUBSCRIPTION-614.60 7592807/08/200804074ELAINE SCHRADEINSTRUCTOR FEE 6/4 - 7/3030.00 7592907/08/200803215SHAFER CONTRACTING CO INCPROJ 03-07 T.H. 61 FINAL PMT106,145.52 7593007/08/200800198ST PAUL REGIONAL WATER SRVSWATER UTILITY4,455.37 07/08/200800198ST PAUL REGIONAL WATER SRVSIRRIGATION159.24 07/08/200800198ST PAUL REGIONAL WATER SRVSIRRIGATION49.57 7593107/08/200804105LAINIE STEFFENREIMB FOR MILEAGE 5/16 - 6/1825.25 7593207/08/200804107STERLING WELDING COMPANY, INC.WELD CRACK ON TRUCK223.00 7593307/08/200801550SUMMIT INSPECTIONSELECTRICAL INSPECTIONS4,002.80 7593407/08/200801574T.A. SCHIFSKY & SONS, INCPROJ 07-15 LARK/PROSPERITY 844,973.89 07/08/200801574T.A. SCHIFSKY & SONS, INCVARIOUS BITUMINOUS MATERIALS1,127.69 7593507/08/200801616PAUL THIENESSECURITY FOR RECEPTION AT MCC 6/28227.50 7593607/08/200801635TOWER ASPHALT INCPROJ 07-19 MYRTLE-STERLING 156,943.85 7593707/08/200801649TRI-STATE BOBCAT, INC.RENTAL EQUIP FOR STORM SEWER 383.10 07/08/200801649TRI-STATE BOBCAT, INC.RENTAL EQUIP FOR STORM SEWER 291.25 7593807/08/200804106W.L. HALL CO.SERVICE WORK OPERABLE WALLS MCC214.00 7593907/08/200801750THE WATSON CO INCMDSE FOR RESALE927.41 07/08/200801750THE WATSON CO INCMDSE FOR RESALE373.15 7594007/08/200801190XCEL ENERGYPROJ 07-24 STREET LIGHTING11,613.81 1,279,048.37 59Checks in this report. CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 6/26/20086/27/2008FriMN State TreasurerDrivers License/Deputy Registrar(city clrk)10,657.20 6/26/20086/27/2008MN Dept of Natural ResourcesDNR electronic licenses1,384.00 6/26/20086/27/2008ICMA (Vantagepointe)Deferred Compensation3,643.23 6/27/20086/30/2008MonMN State TreasurerDrivers License/Deputy Registrar(city clrk)13,782.92 6/27/20086/30/2008US TreasurerFederal Payroll Tax (FICA)98,639.28 6/27/20086/30/2008PERAPERA72,048.15 6/27/20086/30/2008Orchard Trust/ Great WestDeferred Compensation24,217.00 Tues 06/27/0807/01/08MN State TreasurerDrivers License/Deputy Registrar(city clrk)18,873.60 06/27/0807/01/08TuesMidAmerica - INGHRA Flex plan1,393.26 06/27/0807/01/08Labor UnionsUnion Dues3,355.46 06/27/0807/01/08WI Dept of RevenueState Payroll Tax1,100.28 06/27/0807/01/08US Bank VISA One Card*Credit Card Billing Fee1,372.27 7/1/20087/2/2008WedMN State TreasurerDrivers License/Deputy Registrar(city clrk)28,513.72 Total 278,980.37 ß¹»²¼¿ ×¬»³ Óï AGENDA REPORT DATE: July 11, 2008 TO: Chuck Ahl, Acting City Manager FROM: Terrie Rameaux, Human Resource Rep SUBJECT: 2008 Pay Rates for Temporary/Seasonal, Casual Part-Time and Paid- Per-Call Employees Please forward the attached resolution to the City Council for approval. I recommend this resolution be adopted to replace the existing resolution establishing pay rates for temporary, seasonal, casual part-time and paid-per-call employees. The changes made are to the low end of several positions to reflect the new federal minimum wage increase to $6.55 per hour effective July 24, 2008. Also added to the resolution is a separate pay rate for paid-per-call firefighters who are certified paramedics assigned to respond to a call as a paramedic. Other calls they respond to will be paid at the standard call rate for paid-per-call firefighter. RECOMMENDATION Adoption of the attached resolution is recommended. Attachment RESOLUTION ß¹»²¼¿ ×¬»³ Óï ß¬¬¿½¸³»²¬ ï WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time (14 hours or fewer/wk) and paid-per-call employees effective July 14 , 2008 upon Council approval. Accountant $10.00-30.00 per hour Accounting Technician $9.00-22.00 per hour Administrative Assistant $9.00-23.00 per hour Background Investigator $25.00-35.00 per hour Building Inspector $14.00-35.00 per hour Building Attendant $6.55-15.00 per hour Clerk $7.50-15.00 per hour Customer Service Assistant $6.55-15.00 per hour CSO $8.00-16.00 per hour Data Entry Operator $8.00-12.00 per hour Election Judge $6.55-12.00 per hour Election Judge - Assistant Chair $9.00-15.00 per hour Election Precinct Chair $9.00-16.00 per hour Engineering Aide $7.00-16.00 per hour Engineering Technician $10.00-16.00 per hour Fire Department Custodian $600-690 per quarter Firefighter?Paid-Per-Call $9.00, $11.27, $15.77 per run $18.00 per drill Firefighter?Paid-Per-Call ? Paramedic Call Pay 31.54 per run Firefighter?Paid-Per-Call ? Shift Fill-in $12.00 per hour Intern $6.55-20.00 per hour IT Technician $15.00-20.00 per hour Laborer $6.55-14.00 per hour Lifeguard $6.55-14.00 per hour Manager on Duty Differential $1.00 per hour Office Specialist $8.50-18.00 per hour Paramedic $17.00-22.00 per hour Receptionist $8.00-16.00 per hour Recreation Instructor/Leader $6.55-32.00 per hour Recreation Official $6.55-30.00 per hour Recreation Worker $6.55-18.00 per hour Theater Technician $20.00-30.00 per hour Vehicle Technician $9.00-15.00 per hour Video Coordinator* $11.00-19.00 per hour Video Technician* $10.00-18.00 per hour Water Safety Instructor (WSI) $7.50-16.00 per hour WSI & Head Lifeguard Differential $1.00 per hour (Lifeguards or WSIs working as Head Lifeguards; Lifeguards working as WSIs) *Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. ß¹»²¼¿ ×¬»³ Óî MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: David Fisher, Building Official SUBJECT:Bruentrup Farm Barn Grant Remodeling Project Authorization of Payment DATE: June 27, 2008 for the July 14 City Council Meeting INTRODUCTION The Maplewood Historical Society applied for and received a grant in 2006 for the remodeling of the barn at the Bruentrup Farm. Part of the grant monies was to install the new fire sprinkler system for the historic Bruentrup Farm barn. On April 28, 2008, the Maplewood City Council authorized the work to proceed for the Bruentrup Farm Barn Remodeling project at 2170 County Road D. Attachment 4 is th copy of the memorandum from April 28 meeting. Funding for the new installation of the fire sprinklers is part of the grant and must receive city council approval as the amount is over the $10,000.00. BACKGROUND Mr. Bill Bruentrup obtained the bids for the installation of a new fire sprinkler system from Viking Automatic Sprinkler Company for $27,000.00 and Response Fire Protection Company, Inc. for $27,163.00. The bids are attached as attachments 1 & 2. Viking Automatic Sprinkler Company was the low bid and was awarded the contract. Attachment 3 is a copy of the invoice requesting payment of $25,650.00. This is for the 95 percent of the completed portion of the contract. The remaining $1,450.00 will be paid in full when the job is complete. Per the Minnesota Historical Society State Capital Projects Grant #28C6217, the $27,000 will be reimbursed for the Bruentrup Farm Barn Remodeling Project from the grant. RECOMMENDATION Staff recommends the city council authorize the city finance director to pay $25,650.00 to Viking Automatic Sprinkler Company for the installation of the new fire sprinkler system in the barn at the Bruentrup Farm. Attachments: 1. Copy of the Bid from Viking Automatic Sprinkler Co. 2. Copy of the Bid from Response Fire Protection Company, Inc. 3. Copy of the Invoice from Viking Automatic Sprinkler Co. 4. Copy of Memorandum Bruentrup Farm Authorization Proceed with the grant project from April 28 2008, Council meeting P:Sec 2N/Bruentrup Farm Authorization Payment fire sprinkler 7-14 ß¬¬¿½¸³»²¬ ï ß¬¬¿½¸³»²¬ î ß¬¬¿½¸³»²¬ í ß¬¬¿½¸³»²¬ ì ß¹»²¼¿ ×¬»³ Óí AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Assistant City Engineer SUBJECT: CarMax/Mogren Addition Improvements, City Project 06-17, Resolution for Modification of the Existing Construction Contract, Change Order No.3 DATE: July 3, 2008 INTRODUCTION During construction there are often unforeseen changes from the original plans and specifications. The city council will consider approving the attached resolution directing the modification of the existing construction contract. Project Background th On May 14, 2007, the City Council awarded Frattalone Companies a construction contract for utility and roadway improvements in the amount of $2,374,426.30. DISCUSSION Change Order No. 3 is necessary for the following items: Signal modifications were made to the two-way mount and a signal head was added to the Country View Drive/ County Road D signal system. This plan revision was made at the request of Ramsey County: $2,720.00. The existing guard rail under the bridge on the east end of the project was in very poor condition prior to construction on Beam Avenue, and the end treatments no longer met new Mn/DOT standards. Therefore from conversations with Ramsey County and a review of the Mn/DOT standards, a new guard rail was installed for the eastbound and westbound traffic: $12,028.06. Impact attenuator sets were installed as temporary abutment protection during construction adjacent to the new guard rail: $5,450.00. Reduction in the ?select granular borrow? quantity which was not needed: -$20,350.00. Budget Impact Change Order No. 3 will decrease the construction contract by $151.94 to $2,421,326.86. Budget changes are not needed at this time this is a decrease in the contract amount. RECOMMENDATION It is recommended that the city council approve the attached Resolution for the Modification of Existing Construction Contract, Change Order No.3, for City Project 06-17. Attachments: 1. Resolution 2. Change Order No.3 3. Location Map ß¹»²¼¿ ×¬»³ Óí ß¬¬¿½¸³»²¬ ï RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 06-17, CHANGE ORDER NO.3 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 06-17, Mogren Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 06-17, Change Order No.3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: 1. The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No.3 in the amount of -$151.94. The revised contract amount is $2,421,326.86 . ß¹»²¼¿ ×¬»³ Óí ß¬¬¿½¸³»²¬ î ß¹»²¼¿ ×¬»³ Óí ß¬¬¿½¸³»²¬ î ß¹»²¼¿ ×¬»³ Óí ß¬¬¿½¸³»²¬ í ß¹»²¼¿ ×¬»³ Óì AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Assistant City Engineer SUBJECT: Brookview Area Street Improvements, City Project 07-01, Resolution for Modification of the Existing Construction Contract, Change Order No.2 DATE: July 3, 2008 INTRODUCTION The city council should consider approving the attached resolution directing the modification of the existing construction contract for the improvements on City Project 07-01. Project Background th On June 25, 2007, the council awarded Palda and Sons, Inc. a construction contract for utility and roadway improvements in the amount of $1,865,081.57. Construction began last year and final completion is currently underway. The final bituminous lift and rain garden plantings are planned for this July. The items for Change Order No.2 are briefly explained below while attached documentation provides a more extensive background and documentation. Increase in wear course unit price per ton of $12.38. Due to utility conflicts and the heavy rains in late 2007 the wear course paving was not completed. Since 2007 the price of oil has jumped significantly and the contractor is requesting fair compensation in order to cover costs this year, 2008. Total = $38,254.20 Additional early warning signs were used to direct traffic during the work on Hudson Place which included storm work and the mill and overlay. Total = $249.30. Change Order No.2 will increase the contract amount by $38,503.50 to $1,928,727.30. The previous change order (Change Order No.1) was in the amount of $25,142.23. Budget No budget adjustments are requested at this time and are expected to fall within project contingencies. Staff will come back to council for approval of final payment upon the construction contract obligation being met by the contractor and staff will provide a budget summary to council if adjustments are needed. RECOMMENDATION It is recommended that the city council approve the attached resolution for the Modification of Existing Construction Contract, Change Order No.2, for City Project 07-01. Attachments: 1. Resolution 2. Change Order No.2 3. Change Order No. 2 Documentation ß¹»²¼¿ ×¬»³ Óì ß¬¬¿½¸³»²¬ ï RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 07-01, CHANGE ORDER NO.2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 07-01, Brookview Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 07-01, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: 1. The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No.2 in the amount of $38,503.50. The revised contract amount is $1,928,727.30. ß¹»²¼¿ ×¬»³ Óì ß¬¬¿½¸³»²¬ î ß¹»²¼¿ ×¬»³ Óì ß¬¬¿½¸³»²¬ î ß¹»²¼¿ ×¬»³ Óì ß¬¬¿½¸³»²¬ í ß¹»²¼¿ ×¬»³ Óì ß¬¬¿½¸³»²¬ í ß¹»²¼¿ ×¬»³ Óì ß¬¬¿½¸³»²¬ í ß¹»²¼¿ ×¬»³ Óì ß¬¬¿½¸³»²¬ í ß¹»²¼¿ ×¬»³ Óë AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Assistant City Engineer SUBJECT: Linwood Avenue Sewer/Water Extension Assessments under Ferndale- Geranium Area Street Improvements, City Project 07-14 a. Resolution Ordering Preparation of Assessment Roll b. Resolution Accepting Assessment Roll and Ordering Assessment Hearing th for August 11, 2008. DATE: July 3, 2008 INTRODUCTION The city council approved the extension of sanitary sewer and watermain in Linwood Avenue at the th November 19 council meeting as part of the Ferndale-Geranium Area Street Improvement project. This utility extension was performed under Change Order Nos. 1 and 2. The properties benefiting from this extension are now being assessed for a portion of the construction costs. Last year the council already approved assessment objection waiver agreements for which all three of the benefiting property owners signed along with the mayor and past city manager. This assessment hearing is a requirement of the 429 process even though objection waivers have been signed. Therefore the council should proceed with ordering a hearing. Background The home at 2578 Linwood experienced a fire that destroyed the structure. In order to rebuild, they had to either upgrade the septic system or connect to public sewer. Instead of installing a new septic field, which can cause environmental concerns, the property owner at 2578 Linwood Ave requested that the City provide sanitary sewer and water service to the property. The neighboring property owners at 2588 and 2596 Linwood Avenue also requested that these utilities be further extended to their properties as well. All three property owners were previously informed of their assessment amount, $20,000.00, and have signed their assessment objection waiver agreements. Therefore a total $60,000.00 in special assessments will be collected and applied towards costs of the extension change orders. Budget Impact The council has already directed an increase in funding in the amount of $40,000 for special assessments, $20,000 from the WAC Fund, and $20,000 from the Sanitary Sewer Fund, to help pay for the water and sewer extension costs. The budget should reflect an additional $20,000 which was not adjusted for since the last waiver was signed. This would provide an additional $20,000 towards the project budget. After the assessment hearing is conducted the finance department will make the necessary changes. RECOMMENDATION It is recommended that the city council approve the attached resolutions for the Linwood Sewer/Water Extension as part of the overall Ferndale-Geranium Area Street Improvements City Project 07-14: Ordering the Preparation of the Assessment Roll, Accepting the Assessment Roll, and Ordering the Assessment th Hearing for August 11, 2008. Attachments: 1. Resolution Ordering the Preparation of Assessment Roll 2. Resolution Accepting the Assessment Roll and Ordering the Assessment Hearing 3. Assessment Objection Waivers (3) 4. Location Map ß¹»²¼¿ ×¬»³ Óë ß¬¬¿½¸³»²¬ ï RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the city clerk and city engineer have already received bids and awarded a contract for the overall Ferndale-Geranium Area Street Improvements, City Project 07-14, and the Linwood Avenue sewer and water extension was added to the scope of the project, and;. WHEREAS, all three property owners who received benefit from the sewer and water extension signed assessment objection waivers prior to the work commencing on Linwood Avenue, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. ß¹»²¼¿ ×¬»³ Óë ß¬¬¿½¸³»²¬ î RESOLUTION ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an assessment roll for the Linwood Avenue sewer and water extension under the overall Ferndale-Geranium Area Street Improvements, City Project 07-14, and the said assessment roll is on file in the office of the city engineer in the form of the signed assessment objection waiver documents. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 11th day of August, 2008, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. ß¹»²¼¿ ×¬»³ Óë ß¬¬¿½¸³»²¬ í ß¹»²¼¿ ×¬»³ Óë ß¬¬¿½¸³»²¬ í ß¹»²¼¿ ×¬»³ Óë ß¬¬¿½¸³»²¬ í ß¹»²¼¿ ×¬»³ Óë ß¬¬¿½¸³»²¬ í ß¹»²¼¿ ×¬»³ Óë ß¬¬¿½¸³»²¬ í ß¹»²¼¿ ×¬»³ Óë ß¬¬¿½¸³»²¬ í ß¹»²¼¿ ×¬»³ Óë ß¬¬¿½¸³»²¬ ì Item M6 MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, Director Citizen Services DATE: July 8, 2008 RE: Contract ? Event 360 Race for the Cure ? Use of Harvest Park Introduction Nancy G. Brinker promised her dying sister, Susan G. Komen, she would do everything in her power to end breast cancer forever. In 1982, that promise became Susan G. Komen Race for the Cure and launched the global breast cancer movement. Today, Komen for the Cure is the world's largest grassroots network of breast cancer survivors and activists fighting to save lives, empower people, ensure quality care for all and energize science to find the cures. Background Last year, Event 360 coordinators contracted with the City for the use of Harvest Park for their home base for over 3,000 participants for the Race for the Cure Three Day Event held in the Metro area. It was such a successful partnership that they are requesting the use of Harvest Park again this year. The Event is scheduled for September 18-22 and staff has had initial meetings with Event coordinators to ensure that health and safety, public safety and other concerns are met. Staff experienced a very professional and responsible working relationship last year with the Event coordinators and look forward to working with them again. Attached you will find a copy of the proposed contract that requires council approval. Recommendation Approve the attached contract. USE AGREEMENT City of Maplewood Citizen Services Department The Use Agreement (hereafter ?Agreement?) is made and entered in to this _____ day of ___________, 2008, by and between the City of Maplewood, a Minnesota municipal and NPT Breast Cancer 3- Day, LLC., corporation (hereafter the ?City?), as producer of the 2008 Twin Cities Breast Cancer 3-Day benefiting Susan G. Komen For The Cure NPT-3-Day and the National Philanthropic Trust, a non-profit organization (hereafter ??). WHEREAS, NPT-3-Day has requested to use the Harvest Park property for a scheduled non-profit event benefiting Susan G. Komen For The Cure and the National Philanthropic Trust, national non-profit organizations; and WHEREAS, the City believes that the non-profit event planned by NPT -3-Day would benefit the citizens of the City of Maplewood and the surrounding areas and desire to allow use of the Harvest Park property for the requested uses; NOW THEREFORE, in consideration of the mutual promises, covenants, and benefits contained herein and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged by the City and NPT-3-Day agree as follows: NPT-3-Day 1.shall have the right to use the Harvest Park property in connection with a non-profit cancer awareness program. NPT-3-Day shall have the right to use the property to construct an overnight campground. NO campfires will be allowed, and all camp design and construction plans, including areas in which vehicular access to the property will be allowed, shall be subject to the specific approval of the City. NPT-3-Day 2.will be permitted to use the Harvest Park property on the following days: a. September 18, 2008, for set up. b. September 19-21, 2008, for special event day. c. September 22, 2008, for clean up. NPT-3-Day 3.accepts full responsibility and liability for any and all damages resulting to the park property as a result of its use by NPT-3-Day. NPT-3-Day agrees to restore the property to its previous condition, which is acceptable to the City of Maplewood. The Director of Citizen Services and Maplewood Staff will meet with David Kramer, Production Coordinator, Event 360, Inc., on Monday, September 22, 2008, to evaluate the condition of the property and to determine what work will be necessary to restore the property to its previous condition. A security deposit of $250.00, made payable to the ?City of Maplewood? must be received by August 30, 2008. The deposit will be refundable after inspection of the property and completion of all items of concern. NPT-3-Day 4.shall maintain general liability insurance in an amount of at least $2,000,000.00 per person and $3,000,000.00 per occurrence during the policy term to protect the City from any and all liability to persons or property which may result from NPT-3-Day use of the Harvest Park property. The City of Maplewood 5.shall be responsible for having the property mowed and clear of litter and trash and in good and useable condition prior to September 18, 2008. NPT-3-Day 6.will coordinate security and traffic issues with the City of Maplewood Police Department. The event area will be secured and closed to the public no later than 9:00 p.m. on the days that the property is being used by the NPT-3-Day. NPT-3-Day 7.shall notify the City by August 1, 2008,of the emergency contingency plan for the scheduled event in case of inclement weather. NPT-3-Day shall defend, indemnify and save harmless the City, its elected 8. officials, officers, agents, and employees from any and all suits, actions, legal proceedings, claims, demands, costs, expenses, and attorney?s fees resulting from any claim arising as a result of Twin Cities Breast Cancer 3-Day use of the Harvest Park property under this Agreement. Nothing herein contained shall be deemed to in any way constitute a waiver by the City of any privileges and immunities it may have under the laws of the State of Minnesota or the Constitution of the State of Minnesota. 9. This Agreement shall become effective on the date signed by the last party hereto, and shall be governed by the laws of the State of Minnesota. Agreed to by the undersigned as evidenced by the signature set forth below. City of Maplewood By: _______________________________ Mayor, Diana Longrie Date: _______________________________ Attest: _______________________________ City Clerk, Karen Guilfoile NPT Breast Cancer 3-Day By: ______________________________________ Patricia Renzulli Title: Vice President, NPT Breast Cancer 3-Day, LLC. Date: ______________________________________ Agenda Item M7 AGENDA REPORT TO : City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Senior Housing at St. Paul?s Monastery Letter of Support DATE: July 8, 2008 INTRODUCTION/SUMMARY Judith Wurdock of CommonBond Communities has requested a re-affirmation of the City?s support for the Common Bond project. They are submitting an application to HUD for the Senior portion of the affordable housing at the Benedictine Monastery site. An update of the attached letter with a current date is requested by CommonBond RECOMMENDATION It is recommended that the City Council affirm support for the Senior Housing portion of the St. Paul Monastery project and authorize Mayor Longrie to send a letter of support for CommonBond. Attachment 1. 2006 Letter of Support ß¹»²¼¿ ×¬»³ Óé ß¬¬¿½¸³»²¬ ï Item M8 Memorandum TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, Citizen Services Director DATE: June 9, 2008 RE: Resolution Clarifying Precinct Boundaries INTRODUCTION At the May 12, 2008 council meeting the city council approved changes to precinct boundaries and locations. These changes were then sent to the Secretary of States Office (SOS) for updating our records and sending out postal verification cards to voter?s in the affected precincts. In the initial report, I had indicated that Precincts 9 and 10 would be combined but I did not define the new boundaries in the resolution. The only change made to Precinct 11 was a dividing line between Precinct 10 and Precinct 11 at McKnight Road. In the resolution the SOS is requesting that the area that juts up into Precinct 11 from Precinct 12 be more clearly defined. This is the area that was changed during the redistricting process many years ago. Finally, Precinct 15 and Precinct 16 were ?switched? in their description and this has been changed. RESOLUTION DEFINING PRECINCT BOUNDARY CHANGES WHEREAS, the City of Maplewood is changing borders to the following precincts to decrease or increase the size of the precincts to more evenly distribute our voters located in the precincts throughout the city. WHEREAS, redefining these boundaries causes changes in the present City of Maplewood established precincts. NOW, THEREFORE, BE IT RESOLVED that the City Council of Maplewood, Minnesota, does hereby define the affected precinct boundaries as follows: P1 Maplewood Fire Station County Road B to the North; Rice Street to the West; Larpenteur Avenue to the South; McMenemy Street to the East P2 St. Jerome?s School McMenemy on the West; Highway 36 on the North to Desoto Street; Southerly to Roselawn; Easterly on Roselawn to 61; Southerly on 61 to Larpenteur; Westerly to McMenemy P8 Ramsey County Library, 3025 Southlawn Drive (Formerly located at Concordia Arms, 2030 Lydia Avenue) No change in boundaries P9 Maplewood Community Center, 2100 White Bear Avenue ? (Formerly Maplewood City Hall, 1830 County Road B East) (Precinct 9 and Former Precinct 10 Combined) Highway 36 to the North; Hazelwood Street to the West; Larpenteur Avenue to the South; Ariel Street to the East to North St. Paul Road to the Southern border of the City P10 Ramsey County Nursing Home (New Boundaries) Holloway to the North; North St. Paul Road to the West Larpenteur to the South; McKnight to the East P11 Maplewood Middle School McKnight Avenue on the West; on the South Maryland Avenue; to Ferndale Street; to Ivy Avenue to Pinetree Drive; to Ryan Drive; to Rebecca Drive; to Alysa Lane; to Pearson Drive; to Ryan Drive; to Century Avenue on the East; to Northern boundary of Holloway; excluding the portion of North St. Paul which extends South of Holloway. P14 Carver School Hudson Road to the North; McKnight to the West Century to the East; Londin Lane to the South Lower Afton Road to the South East P15 Lutheran Church of Peace Londin Lane to the North to the Northern Border of Lower Afton Road; McKnight to the West, Century Avenue to the East; Linwood Avenue to the South P16 Maplewood Fire Station Londin Lane Linwood Avenue on the North, and the East, Western and Southern borders of the City South of Linwood Recommendation Approval of the resolution is requested.