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2008 06-23 City Council Meeting
AGENDA MAPLEWOODCITYCOUNCIL 6:30P.M.Monday,June23,2008 CityHall,CouncilChambers MeetingNo.17-08 A.CALLTOORDER B.PLEDGEOFALLEGIANCE 1.AcknowledgementofMaplewoodResidentsServingtheCountry. C.ROLLCALL MayorsAddressonProtocol: WelcometothemeetingoftheMaplewoodCityCouncil.Itisourdesiretokeepalldiscussions civilasweworkthroughdifficultissuestonight.IfyouarehereforaPublicHearingorto addresstheCityCouncil,pleasefamiliarizeyourselfwiththePoliciesandproceduresandRules ofCivility,whicharelocatedneartheentrance.Whenyouaddressthecouncil,pleasestate yournameandaddressclearlyfortherecord.Allcomments/questionsshallbeposedtothe MayorandCouncil.Ithenwilldirectstaff,asappropriate,toanswerquestionsorrespondto comments. D.APPROVALOFAGENDA E.APPROVALOFMINUTES 1.June9,2008,CouncilManagerWorkshopMinutes. 2.June9,2008,CityCouncilMeetingMinutes. F.VISITORPRESENTATIONSPARTI (Note:VisitorPresentationsshallnotextendpast7:00p.m.;iftimeisnotavailabletocompletethis item;allpresenterswillbeinstructedtoremainatthemeetinguntilthisitemisre-openedfollowing AwardofBids,orreturntothenextRegularMeetingoftheCouncil.) G.ADMINISTRATIVEPRESENTATIONS (Note:ItemsG-Hshallnotextendpast7:00p.m.;iftimeisnotavailabletocompletetheseitems, theyshallbeextendedbyCouncilmotiontotheendofthemeetingfollowingVisitorPresentation PartII.) 1.PresentationofPreviousTreePlansforBeaverLakeTownhomes. 2.ReportonLMCITGuidanceonAudit.(AlanKantrud,CityAttorney) 3.CancelWorkSessionMeetingofCouncil:June26,5:00p.m.,Reporton2007CityAudit. H.COUNCILPRESENTATIONS 1.ReportonFirePitContestErikHjelle. 2.UpdateonTasteofMaplewoodMayor. 3.BettyCopelandMemorialMayor. 4.UpdateonNESTMeeting-Mayor. 5.BeaverLakePlatUpdate.Mayor I.APPOINTMENTSANDPRESENTATIONS 1.SwearinginofOfficerPhengHer. 2.AppointmenttotheEnvironmentalandNaturalResourceCommission. 3.ReportonPoliceDepartmentActivities(Presentation/noreport). J.PUBLICHEARINGS 1.PublicHearingAndResolutionGivingApprovaltotheIssuanceofRevenueBonds,Series 2008forSt.PaulHRA(HealthEastProject) K.UNFINISHEDBUSINESS 1.BeamAvenueImprovements,CityProject07-26,ResolutionAdoptingRevisedAssessment Roll. 2.UpperAftonRoadImprovements,CityProject07-27,ResolutionAdoptingRevised AssessmentRoll.l 3.CarverCrossingDevelopmentConsiderResolutionApprovingDevelopmentContractwith CoParforSettlementofLitigationandApprovalofDevelopmentPlan. 4.CountyRoadDImprovements(SouthlawntoTH61)CityProject02-07ConsiderReport fromRamseyCountyRegionalRailAuthoritytoextendpurchaserightsforBNSFCorridor. 5.DangerousDogOrdinance(FirstReading). 6.ConsiderApprovalofAmendmentwithMcCoombs,Frank,RoosforComprehensivePlan PreparationServices. L.NEWBUSINESS 1.SilverLakeHerbicideTreatmentFundingRequest. 2.CouncilConsiderationofImprovementstoJoyPark. 3.CouncilConsiderationfortheuseofCIPFundsforTrailandRestorationWorkatApplewood Preserve. 4.ConsiderApprovalofLaborAgreementbetweenCityofMaplewoodandLawEnforcement LaborServices,Local#153for2007-2008. 5.U.S.MayorsClimateProtectionAgreement. 6.Discussionof2008BudgetDecisionsandHiringDelays. 7.ApprovalofClaims M.CONSENTAGENDA 1.PurchaseofMobileDigitalLaptopsfortheFireDepartment. 2.Frost/TH61Improvements,CityProject07-30,ApprovalofCooperativeAgreementwith RamseyCounty. 3.WhiteBearAvenueImprovements(RadatztoBuerkle),CityProject02-21,Approvalof SupplementalAgreementNo.1withRamseyCounty. 4.CouncilConsiderationofAcceptanceofCommunityConservationAssistanceGrant. 5.ConditionalUsePermitSt.PaulsMonasteryPUD(2675LarpenteurAvenueEast). 6.ConditionalUsePermitCostco(1431BeamAvenue). 7.AmendmenttoGangStrikeForceAgreement. 8.CLIMBTheaterInc.,GamblingPermitResolution 9.ConsiderApprovalofMemorandumofUnderstandingbetweenCityofMaplewoodandthe MaplewoodConfidentialandSupervisoryAssociationreleasingCharlesAhlfrom Association. N.AWARDOFBIDS O.VISITORPRESENTATIONPARTII (NOTE:ThisisacontinuationofVISITORPRESENTATIONSfromearlierinthemeetingandis intendedtomaketimeavailableiftheitemisnotcompletedby7:00p.m.-Notintendedfornew visitorpresentationitems.) P.ADJOURNMENT Signlanguageinterpretersforhearingimpairedpersonsareavailableforpublichearingsuponrequest.The requestforthismustbemadeatleast96hoursinadvance.PleasecalltheCityClerksOfficeat651.249.2001to makearrangements.AssistedListeningDevicesarealsoavailable.PleasecheckwiththeCityClerkforavailability. RULESOFCIVILITYFOROURCOMMUNITY FollowingaresomerulesofcivilitytheCityofMaplewoodexpectsofeveryoneappearingatCouncilMeetings electedofficials,staffandcitizens.Itishopedthatbyfollowingthesesimplerules,everyonesopinionscanbeheard andunderstoodinareasonablemanner.WeappreciatethefactthatwhenappearingatCouncilmeetings,itis understoodthateveryonewillfollowtheseprinciples:Showrespectforeachother,activelylistentooneanother,keep emotionsincheckanduserespectfullanguage. Agenda Item E1 MINUTES MAPLEWOODCITYCOUNCIL MANAGERWORKSHOP 5:00p.m.,Monday,June9,2008 CouncilChambers,CityHall MeetingNo.16-08 A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at5:00p.m.byMayorLongrie. B.ROLLCALL DianaLongrie,MayorPresent ErikHjelle,CouncilmemberPresent KathleenJuenemann,Councilmember Presentat6:07p.m. JohnNephew,CouncilmemberPresent WillRossbach,CouncilmemberPresent C.APPROVALOFAGENDA ActingCityManager,ChuckAhlstatedalaterequestcameintointerviewKevinBerglundforthe openingtoserveontheEnvironmentalandNaturalResourcesCommission.StaffindicatedtoMr. Berglundthattheremaynotbeenoughtimetointerviewanotherapplicantthiseveningwiththe councilmeetingfollowingtheworkshopdiscussion.Mr.Berglundhadstatedhewouldbepresent atthecouncilmeetingintheeventthattherewastime. MayorLongriemovedtoapprovetheagenda. SecondedbyCouncilmemberNephew.AyesAll D.UNFINISHEDBUSINESS 1.Discussion:DynamicSignOrdinanceIssues a.ActingCityManager,ChuckAhlintroducedtheitemandthenturnedthe presentationovertoEnvironmentalPlanner,ShannFinwall. b.EnvironmentalPlanner,ShannFinwallgavethepresentationandanswered questionsofthecouncil. c.CitizenServicesDirector,KarenGuilfoilereportedandansweredquestionsofthe council. d.CommunityDesignReviewBoardMember,MattLedvinagavetheCDRBreport regardingtheDynamicSignOrdinancetothecouncil. e.CityAttorney,AlanKantrudansweredquestionsofthecouncil. MayorLongrieaskedifanyonewantedtospeakregardingthisitem. 1.LoriVanDalen,MaplewoodMall,3001WhiteBearAvenue,Suite1072,Maplewood.Ms. VanDalenofferedhercommentsregardingsignissuesatMaplewoodMall. 2.JeffKehr,MythNightclub,3090SouthlawnDriveSouth,Maplewood.Mr.Kehrspoke regardingthecurrentsignattheMyth. June9,2008 1 CityCouncil/ManagerWorkshopMinutes E.NEWBUSINESS 1.EnvironmentalandNaturalResourcesCommissionInterviewBillSchreiner BillSchreiner,1098BeaverCreekParkway,Maplewoodansweredquestionsofthecouncil duringtheinterviewprocessfortheopeningontheEnvironmentalandNaturalResources Commission. Afterthecouncilaskedtheirindividualquestionstheycompletedtheirvotesandpassedthemon toMr.Ahl.Theresultswouldbemadeatthecouncilmeetingimmediatelyfollowing. F.ADJOURNMENT MayorLongrieadjournedthemeetingat6:25p.m. June9,2008 2 CityCouncil/ManagerWorkshopMinutes Agenda Item E2 MINUTES MAPLEWOODCITYCOUNCIL 6:30p.m.,Monday,June9,2008 CouncilChambers,CityHall MeetingNo.16-08 A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at6:30p.m.byMayorLongrie. B.PLEDGEOFALLEGIANCE C.ROLLCALL DianaLongrie,MayorPresent ErikHjelle,CouncilmemberPresent KathleenJuenemann,CouncilmemberPresent JohnNephew,CouncilmemberPresent WillRossbach,CouncilmemberPresent D.APPROVALOFAGENDA Thefollowingitemswereaddedtotheagendabystaffandthecouncil. G3.DatetoMeetwithAuditorsregarding2007Audit(ActingCityManager,ChuckAhl) H1.CityHiring(Councilmember,EricHjelle) H2.UpdateonFirePitContest(Councilmember,EricHjelle) H3.TasteofMaplewood(MayorLongrie) H4.CondolencesregardingBettyCopeland(MayorLongrie) H5.N.E.S.T.Meeting(MayorLongrie) H6.BeaverPlatUpdate(MayorLongrie) MayorLongriemovedtoapprovetheagendaasamended. SecondedbyCouncilmemberRossbach.Ayes All E.APPROVALOFMINUTES May5,2008,7:00SpecialMeetingMinutes MayorLongriemovedtoapprovetheassubmitted. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. May5,2008,ContinuationfromApril28,2008, CouncilmemberHjellemovedtoapprovethe CityCouncilMeetingMinutes assubmitted. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. June9,2008 1 CityCouncilMeetingMinutes May12,2008,4:30p.m.ClosedSession CouncilmemberNephewmovedtoapprovethe MeetingMinutes assubmitted. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. May12,2008,5:00p.m.CouncilManager CouncilmemberHjellemovedtoapprovethe WorkshopMinutes assubmitted. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. May12,2008,6:30p.m.CityCouncilMeetingMinutes MayorLongriehadthefollowingcorrectionstotheminutes. Onpage19.Inthefirstparagraph,sixthline,amendingthefollowinginformation: MayorLongriesaidsheisnotabletorecitethistonight intotherecord butshewantstosaythat whatshereadisinhermindand but shewantedthis transcripttobe submittedaspartofthe record.Twolinesdownfromthatitshouldread:The city Councilwasasked aspartofthe that duringouradmissions fordiscovery whetherornottoadmitiftherewasmunicipalsewerand waterserviceavailabletotheproperty.TheCityofMaplewoodsaidthey denied woulddenythat andMayorLongriesaid shewantedtheadmissionstobepartoftherecord wantedthatinthe record. InthelastsentenceofthatparagraphitshouldreadMayorLongriesaidthereisanamended complaintthatshethinkswasamendedbecausethemoratoriumwasenactedafterthecomplaint wasservedandshewants theamendedcomplaint thatintherecordbecausethisdocumentsthe timeframeofwhenallofthesethingshappened. Inthe2ndparagraph,MayorLongrierequestedanadditionalstatementbeincludedthat documentshavebeensubmittedfortherecord. rdth Inthe3paragraph,6line,afterthewordsgradingplan(insert)forthiseveningsproposal.In th the8line,aftersheservedontheCommunityDesignReviewBoarditshouldreadalongwith watchingthePlanningCommissionMeeting,gradingplansareusedandboardandcommission rd membersarereviewingspecs.Inthe3linefromthebottomthereisinformationthatisrepeated. Afterthewords governmentworks adda period anddeletethewordsthatthedetailswillneverbe hammeredout. May12,2008,6:30p.m.CityCouncilMeeting CouncilmemberHjellemovedtoapprovethe Minutes asamended. SecondedbyCouncilmemberRossbach.Ayes All Themotionpassed. June9,2008 2 CityCouncilMeetingMinutes May15,2008,AContinuationofMay12,2008, CouncilmemberHjellemovedtoapprovethe CityCouncilMeetingMinutes assubmitted. SecondedbyMayorLongrie.Ayes All Themotionpassed. F.VISITORPRESENTATIONSPARTI 1.BillSchreiner,1098BeaverCreekParkway,Maplewood.Mr.Schreinerspokeregarding thesafetyfenceattheBeaverLakeTownhomeaddition.Heexplainedthathisconcern wasthatconstructionhadstartedwithoutasafetyfenceinplace.ActingCityManager, PublicWorksDirector,Mr.AhlrespondedandMayorLongrieaskedCityAttorney,Alan Kantrudtorespondaswell. 2.LindaTaklo,2770KellerParkway,Maplewood.Ms.TaklothankedMr.Ahl, CouncilmemberRossbachandMayorLongrieforrespondingtoheremailsoquickly regardingtheroadprojectoffofKellerParkway.Shewaspresenttoexpressher concernsaboutnon-residentsdrivingthroughtheclosedroadconstruction.Police Lieutenant,KevinRabbittstatedthepolicedepartmentencouragestheresidentsinthis areatowritedownthelicensenumbersoftheviolatorsandcontacttheMaplewoodPolice sothattheycanlookintothesituation.Theofficerswillcontactthedriversand/orissuea warning. 3.BobZick,2515WhiteBearAvenue,Maplewood.Mr.ZickspokeregardingtheBeaver LakeconstructionsiteandsaidthisareaisintheShorelineprotectionarea.Heaskedif Maplewoodisgoingtoenforcethis.Mr.ZickmentionedthattheformerCityManager,Mr. Copeland.Zickaskedwhatthecitydoeswiththe s wife had recently passed away. Mr moneytheygetforchargingMaplewoodresidentsforcabletelevisionthatgetsputinto theGeneralFund.Hesaidhehasaskedthisquestionbeforeandwantedtoknowwhyhe hasnevergottenananswer. (Itwaspast7:00p.m.soitemsG.1-3andH.1-6weremovedtotheendofthemeeting). I.APPOINTMENTSANDPRESENTATIONS 1.Presentation:MaplewoodGirlsEarnGirlScoutsTopAward. MayorLongriemovedtoapprovetheResolutionofAppreciationforthethreeGirlScouts,Abby Lopez,LydiaNowak,andNoraSchmidt. RESOLUTIONOFAPPRECIATION08-06-080 WHEREAS, AbbyLopez,alongwithSisterGirlScoutsEmilyHagstromandAprilMillerofLittle Canada,recognizedtheneedtorecyclemoreefficientlyatNorthSeniorHigh,and WHEREAS, thegirlscreated,led,andmaintainedtheMAKEACHANGE:ENVIRONMENTAL CLUBtoinformstudentsandstaffaboutproperrecyclinginNorthSt.Paul,and WHEREAS, thegirlsdesignedandplacedinstructionalsignsabouttherecyclingcontainersinthe schoolscafeteria,hallways,andclassrooms,and June9,2008 3 CityCouncilMeetingMinutes WHEREAS, thegirlsmadeaneducationalrecyclingvideothatwaswellreceivedbystudentsand staff,and WHEREAS, AbbyLopezhasearnedtheGoldAward,thehighestawardaGirlScoutaged14-18 mayearn. NOW,THEREFORE,ITISHEREBYRESOLVED forandonbehalfoftheCityofMaplewood, Minnesota,anditscitizens,thatAbbyLopezisherebyextendedourheartfeltgratitudeandappreciation forherdedicatedservice,andwisheshercontinuedsuccessinthefuture. PassedbytheMaplewoodCityCouncilonJune9,2008. ____________________________________________________________ DianaLongrie,MayorWillRossbach,CityCouncilMember ___________________________________________________________ EricHjelle,CityCouncilMemberKathleenJuenemann,CityCouncilMember _________________________________________________________ JohnNephew,CityCouncilMemberKarenGuilfoile,CityClerk RESOLUTIONOFAPPRECIATION08-06-080 WHEREAS, LydiaNowakworkedwiththe3MOrchestra,and WHEREAS, LydiaNowakdiscoverednewleadershipskills,and WHEREAS, LydiaNowakdevelopedconfidenceinherabilitiestosuccessfullyleadaproject,and WHEREAS, LydiaNowakhasearnedtheGoldAward,thehighestawardaGirlScoutaged14-18 mayearn. NOW,THEREFORE,ITISHEREBYRESOLVED forandonbehalfoftheCityofMaplewood, Minnesota,anditscitizens,thatLydiaNowakisherebyextendedourheartfeltgratitudeand appreciationforherdedicatedservice,andwishhercontinuedsuccessinthefuture. PassedbytheMaplewoodCityCouncilonJune9,2008. June9,2008 4 CityCouncilMeetingMinutes ___________________________________________________________ DianaLongrie,MayorWillRossbach,CityCouncilMember ________________________________________________________________ EricHjelle,CityCouncilMemberKathleenJuenemann,CityCouncilMember ____________________________________________________________ JohnNephew,CityCouncilMemberKarenGuilfoile,CityClerk RESOLUTIONOFAPPRECIATION08-06-080 WHEREAS, NoraSchmidt,createdanewandimprovedmuseumexhibitintheGibbsMuseumof PioneerandDakotahLifeinFalconHeights,and WHEREAS, NoraSchmidt,incorporatedherknowledgeofJaneGibbslifetocreateanexhibit basedontheGibbsjourneyfromNewYorktoMinnesota,and WHEREAS, NoraSchmidt,successfullysecuredneededdonationsfortheprojectmaterials, enlistedmultiplevolunteerartiststopaint10footby15footmurals,and WHEREAS, NoraSchmidt,coordinatedtheRosevilleAreaHighSchoolNationalHonorSociety studentandthelocalGirlScoutstoassembletheexhibitfortheentirecommunitytoenjoy. NOW,THEREFORE,ITISHEREBYRESOLVED forandonbehalfoftheCityofMaplewood, Minnesota,anditscitizens,thatNoraSchmidtisherebyextendedourheartfeltgratitudeand appreciationforherdedicatedservice,andwisheshercontinuedsuccessinthefuture. PassedbytheMaplewoodCityCouncilonJune9,2008. ____________________________________________________________________ June9,2008 5 CityCouncilMeetingMinutes DianaLongrie,MayorWillRossbach,CityCouncilMember ___________________________________________________________________ EricHjelle,CityCouncilMemberKathleenJuenemann,CityCouncilMember _________________________________________________________________ JohnNephew,CityCouncilMemberKarenGuilfoile,CityClerk SecondedbyCouncilmemberRossbachAyes All Themotionpassed. 2.Presentation:ReportonFireDepartmentAchievements.(NoReport) a.MaplewoodFireChief,SteveLukingaveanupdateontheMaplewoodFire Departmentfrom2007andaportionof2008. 3.Presentation:RecognitionofEmployeeswith20+yearsofService. a.ActingCityManager,ChuckAhlreadaloudthe29employeeswhohave served20+yearsattheCityofMaplewood. CouncilmemberNephewmovedtorecognizethe29employeesattheCityofMaplewoodwith over20YearsofService.TheCouncilcongratulatedtheseemployeesandthankedthemfortheir yearsofservice. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 4.AppointmenttotheEnvironmentalandNaturalResourcesCommission. CouncilmemberNephewmovedtoappointBillSchreinertotheEnvironmentalandNatural ResourcesCommission. SecondedbyMayorLongrie.Ayes All Themotionpassed. J.PUBLICHEARINGS 1.BeamAvenueImprovements,CityProject07-26. a.AssessmentHearing7:00p.m. June9,2008 6 CityCouncilMeetingMinutes b.ResolutionforAdoptionofAssessmentRoll. c.ResolutionforAwardingConstructionContract. d.AssistantCityEngineer,MichaelThompsongavethepresentationandindicated totheresidentsintheaudiencethatthereareassessmenthearingobjection formsinthebackoftheroomforresidentstofilloutiftheyhaveobjectionsto thisproject.Thisisthelasttimetoobjecttotheprojectbeforethepublichearing isclosed. e.PublicWorksDirector,ChuckAhlansweredquestionsofthecounciland audience. f.MaplewoodLieutenant,KevinRabbittansweredquestionsofthecounciland audience. MayorLongrieopenedthepublichearing. 1.KarlaRadermacher,2120BeamAvenueE.,Maplewood.Ms.Radermacherspoke regardingherobjectiontotheassessment. 2.JackieHenderson,2109BeamAvenueE.,Maplewood.Ms.Hendersonsaidshewould likeacopyofthedocumentthatrepresentswhenthecitycreatedtherulethataresident onlypaysforanassessmentonetime. 3.HankRadermacher,2120BeamAvenueE.,Maplewood.Mr.Radermacherspoke regardingthe No Parking overnight rule in Maplewood and asked where his guests shouldparkiftheycan t park on the street. (Maplewood Police responded that you can getawaiverfromtheMaplewoodPoliceDepartmentforparkingonthestreetforupto14 days.) MayorLongrieclosedthepublichearing. CouncilmemberNephewmovedtoapprovetheResolutionAdoptingtheAssessmentRollwith theexceptionoftheindividualswhoaresummarizedinthestaffreportandtheindividualswho haveturnedtheirobjectionsinthiseveningandontherecordasdoingso. RESOLUTION08-06-081 ADOPTINGASSESSMENTROLL WHEREAS,pursuanttoaresolutionadoptedbytheCityCouncilonMay12,2008callingfora PublicHearing,theassessmentrollfortheBeamAvenueImprovements,CityProject07-26,was presentedinaPublicHearingformat,pursuanttoMinnesotaStatutes,Chapter429,and And,WHEREAS,thefollowingpropertyownershavefiledobjectionstotheirassessments accordingtotherequirementsofMinnesotaStatutes,Chapter429,summarizedasfollows: a.Parcel02.29.22.42.0111-WilliamGreifzu;2032BeamAvenue Mr.Greifzuobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral. b.Parcel02.29.22.42.0112-MadonnaHawthorne;2030BeamAvenue Ms.Hawthorneobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral andrequestsacancellationofassessment. c.Parcel02.29.22.42.0005-EugeneRadermacher;2120BeamAvenue Mr.Radermacherobjectstotheassessmentandrequestsacancellationofthestormsewer assessment. d.Parcel02.29.22.13.0039 Jacqueline Henderson, 2109 Beam Avenue Ms.Hendersonrequestsarevisiontotheassessmentforstormsewer.Shesaysthatshepaid forstormsewerswhenshepurchasedtheproperty.Sheisthehome s original owner. e.Parcel02.29.22.13.0036 Clayton and Bonnie Qualley, 2089 Beam Avenue June9,2008 7 CityCouncilMeetingMinutes Mr.andMrs.Qualleyobjecttotheassessmentbaseduponaseniorcitizenfinancialhardship deferral. f.Parcel01.293.22.23.0024 Edward Doberstein, 2329 Beam Avenue Mr.Dobersteinobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral andrequestsacancellationorrevisionofassessment.Mr.Dobersteinfeelsthatthelarge majorityoftrafficonBeamAvenueisnotgeneratedbytheneighborhood.Themainbeneficiaries oftheroadimprovementsaretheownersandcustomersofMaplewoodMall,andthereforethey shouldbeassessedfortheimprovements. g.Parcel01.29.22.23.0025 Henry Bomersine, 2321 Beam Avenue Mr.Bomersineobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral andrequestsarevisionofassessment.Hefeelsthatthecostseemsexcessivecomparedtothe costofthestreetbehindhim. h.Parcel01.29.22.24.0101 Aaron and Bonnie Martin, 2899 Bellaire Avenue Mr.andMrs.Martinrequestarevisiontotheirassessment.Theyweretoldthattheprevious ownersofthepropertywereassessedforworkonbothBellaireandBeam.Theirhomedoesnot faceBeamAvenue,sotheydonotfeeltheyshouldbeassessedforit.TheyalsofeelthatBeam isusedbymanypeoplewhodonotliveontheroad. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA: 1.ThattheCityEngineerandCityClerkareherebyinstructedtoreviewtheobjectionsreceivedand reporttotheCityCouncilattheregularmeetingonJune23,2008,astotheirrecommendations foradjustments. 2.TheassessmentrollfortheBeamAvenueImprovementsasamended,withoutthoseproperty ownersacopyofwhichisattachedheretoandmadea assessments that have filed objections, parthereof,isherebyadopted.Saidassessmentrollshallconstitutethespecialassessment againstthelandsnamedtherein,andeachtractoflandthereinincludedisherebyfoundtobe benefitedbytheproposedimprovementintheamountoftheassessmentleviedagainstit. 3.Suchassessmentsshallbepayableinequalannualinstallmentsextendingoveraperiodof15 years,thefirstinstallmentstobepayableonorbeforethefirstMondayinJanuary2009andshall bearinterestattherateof6.0percentperannumforthedateoftheadoptionofthisassessment resolution.Tothefirstinstallmentshallbeaddedinterestontheentireassessmentfromthedate ofthisresolutionuntilDecember31,2008.Toeachsubsequentinstallmentwhendueshallbe addedinterestforoneyearonallunpaidinstallments. 4.Theownerofanypropertysoassessedmay,atanytimepriortocertificationoftheassessment tothecountyauditor,butnolaterthanOctober1,2008,paythewholeoftheassessmentonsuch property,withinterestaccruedtothedateofthepayment,tothecityclerk,exceptthatnointerest shallbechargediftheentireassessmentispaidwithin30daysfromtheadoptionofthis resolution;andtheymay,atanytimeafterOctober1,2008,paytothecountyauditortheentire amountoftheassessmentremainingunpaid,withinterestaccruedtoDecember31oftheyearin whichsuchpaymentismade.SuchpaymentmustbemadebeforeNovember15orinterestwill bechargedthroughDecember31ofthenextsucceedingyear. 5.ThecityengineerandcityclerkshallforthwithafterOctober1,2008,butnolaterthanNovember 15,2008,transmitacertifiedduplicateofthisassessmenttothecountyauditortobeextendedon thepropertytaxlistsofthecounty.Suchassessmentsshallbecollectedandpaidoverthesame mannerasothermunicipaltaxes. th Adoptedbythecouncilonthis9dayofJune2008. SecondedbyCouncilmemberRossbach.Ayes Councilmember Hjelle, Juenemann,Nephew, June9,2008 8 CityCouncilMeetingMinutes &Rossbach Nay Mayor Longrie Themotionpassed MayorLongriestatedshewanteditnotedfortherecordthatshehadpreviouslyvotedagainstthis projectmovingforwardbecauseshewasnotconvincedofthefinancialinformationandwas concernedaboutthedebtload,notbecausethisisntanimportantproject. CouncilmemberNephewmovedtoapprovetheResolutionAwardingtheConstructionContractto T.A.SchifskyandSonsintheamountof$1,549,872.78fortheBeamAvenueImprovements,City Project07-26. RESOLUTION08-06-082 AWARDOFBIDS NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA,thatthebidofT.A.SchifskyandSonsintheamountof$1,549,872.78isthelowest responsiblebidfortheconstructionofBeamAvenueImprovements City Project 07-26, and the mayorandclerkareherebyauthorizedanddirectedtoenterintoacontractwithsaidbidderfor andonbehalfofthecity. Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessarytoimplement thefinancingplanfortheproject. th Adoptedbythecouncilonthis9dayofJune2008. SecondedbyCouncilmemberRossbach.Ayes Councilmember Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed 2.UpperAftonRoadImprovements,CityProject07-27. a.AssessmentHearing7:15p.m. b.ResolutionforAdoptionofAssessmentRoll. c.ResolutionAwardingConstructionContract. d.AssistantCityEngineer,MichaelThompsongavethepresentationandanswered questionsofthecouncil.Mr.Thompsonindicatedtotheresidentsinthe audiencethatthereareassessmenthearingobjectionformsinthebackofthe roomforresidentstofilloutiftheyhaveobjectionstothisproject.Thisisthelast timetoobjecttotheprojectbeforethepublichearingisclosed. e.CityAttorney,AlanKantrudansweredaquestion.. MayorLongrieopenedthepublichearing. 1.Maplewoodresidentat9CenturyAvenue,Maplewood.Theresidentsaidhispropertyis onthecornerandRamseyCountywillbeworkinginthisareaaswell,hewasconcerned thatRamseyCountywouldbetearinguptheworkthatwasdonebytheCityof Maplewood.Mr.ThompsonansweredhisquestionandstatedtheCityofMaplewoodhas beenincontactwithRamseyCountyregardingtheprojectsinthisarea. June9,2008 9 CityCouncilMeetingMinutes MayorLongrieclosedthepublichearing. CouncilmemberNephewmovedtoapprovetheResolutionAdoptingtheAssessmentRollforthe UpperAftonRoadImprovements,CityProject07-27withtheexceptionoftheobjectionreceived duringthemeeting. RESOLUTION08-06-083 ADOPTINGASSESSMENTROLL WHEREAS,pursuanttoaresolutionadoptedbytheCityCouncilonMay12,2008callingfora PublicHearing,theassessmentrollfortheUpperAftonRoadImprovements,CityProject07-27, waspresentedinaPublicHearingformat,pursuanttoMinnesotaStatutes,Chapter429,and And,WHEREAS,thefollowingpropertyownershavefiledobjectionstotheirassessments accordingtotherequirementsofMinnesotaStatutes,Chapter429,summarizedasfollows: a.Parcel01.28.22.14.0005 Sean Kiger and Rich Luhrs of Hogda LLC; 9 Century Avenue North Mr.KigerandMr.Luhrsobjecttotheassessmentbecausetheyareconcernedabout possibleconflictsbetweenRamseyCountyroadprojectsandCityofMaplewoodroad projects. . NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: 1.ThattheCityEngineerandCityClerkareherebyinstructedtoreviewtheobjectionsreceivedand reporttotheCityCouncilattheregularmeetingonJune23,2008,astotheirrecommendations foradjustments. 2.TheassessmentrollfortheUpperAftonRoadImprovementsasamended,withoutthoseproperty ownersacopyofwhichisattachedheretoandmadea assessments that have filed objections, parthereof,isherebyadopted.Saidassessmentrollshallconstitutethespecialassessment againstthelandsnamedtherein,andeachtractoflandthereinincludedisherebyfoundtobe benefitedbytheproposedimprovementintheamountoftheassessmentleviedagainstit. 3.Suchassessmentsshallbepayableinequalannualinstallmentsextendingoveraperiodof15 years,thefirstinstallmentstobepayableonorbeforethefirstMondayinJanuary2009andshall bearinterestattherateof6.0percentperannumforthedateoftheadoptionofthisassessment resolution.Tothefirstinstallmentshallbeaddedinterestontheentireassessmentfromthedate ofthisresolutionuntilDecember31,2008.Toeachsubsequentinstallmentwhendueshallbe addedinterestforoneyearonallunpaidinstallments. 4.Theownerofanypropertysoassessedmay,atanytimepriortocertificationoftheassessment tothecountyauditor,butnolaterthanOctober1,2008,paythewholeoftheassessmentonsuch property,withinterestaccruedtothedateofthepayment,tothecityclerk,exceptthatnointerest shallbechargediftheentireassessmentispaidwithin30daysfromtheadoptionofthis resolution;andtheymay,atanytimeafterOctober1,2008,paytothecountyauditortheentire amountoftheassessmentremainingunpaid,withinterestaccruedtoDecember31oftheyearin whichsuchpaymentismade.SuchpaymentmustbemadebeforeNovember15orinterestwill bechargedthroughDecember31ofthenextsucceedingyear. 5.ThecityengineerandcityclerkshallforthwithafterOctober1,2008,butnolaterthanNovember 15,2008,transmitacertifiedduplicateofthisassessmenttothecountyauditortobeextendedon thepropertytaxlistsofthecounty.Suchassessmentsshallbecollectedandpaidoverthesame June9,2008 10 CityCouncilMeetingMinutes mannerasothermunicipaltaxes. th Adoptedbythecouncilonthis9dayofJune2008. SecondedbyCouncilmemberRossbach.Ayes Councilmember Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed MayorLongrierepeatedfortherecordthatpreviouslyshevotedagainstthisprojectbecauseshe wasnotconvincedofthefinancialsandisconcernedaboutthedebtloadonthecity. CouncilmemberNephewmovedtoapprovetheResolutionfortheAwardofBidstoT.A.Schifsky &Sonsfor$698,896.40fortheUpperAftonRoadImprovements,CityProject07-27. RESOLUTION08-06-084 AWARDOFBIDS NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA,thatthebidofT.A.Schifsky&Sonsintheamountof$698,896.40isthelowest responsiblebidfortheconstructionofUpperAftonRoadImprovements City Project 07-27, and themayorandclerkareherebyauthorizedanddirectedtoenterintoacontractwithsaidbidder forandonbehalfofthecity. Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessaryto implementthefinancingplanfortheproject. th Adoptedbythecouncilonthis9dayofJune2008. SecondedbyCouncilmemberRossbach.Ayes Councilmember Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed CouncilmemberNephewrequestedafiveminutebreakat8:10p.m. Thecouncilreconvenedat8:15p.m. 3.NationalPollutantDischargeEliminationSystem(NPDES)PhaseIIAnnual Report/PublicMeeting7:30p.m. a.DeputyDirectorofPublicWorks,DuWayneKonewkogavethepresentation. MayorLongrieopenedthepublichearing.Therewerenospeakers. MayorLongrieclosedthepublichearing. June9,2008 11 CityCouncilMeetingMinutes CouncilmemberHjellemovedtoapproveNationalPollutantDischargeEliminationSystem (NPDES)PhaseIIAnnualReport. SecondedbyCouncilmemberRossbach.Ayes All Themotionpassed K.UNFINISHEDBUSINESS 1.CarverCrossingDevelopmentConsiderResolutionofApprovingDevelopment ContractWithCoParforSettlementofLitigationandApprovalofDevelopmentPlan. table CouncilmemberJuenemannmovedtoconsiderationoftheCarverCrossing DevelopmentContracttotheJune23,2008,citycouncilmeeting. SecondedbyCouncilmemberNephew.Ayes Mayor Longrie, CouncilmemberJuenemann, Nephew&Rossbach Nay Councilmember Hjelle Themotionpassed. 2.HazelwoodStreetImprovements,CityProject07-25,ApprovalResolutionfor AdoptionofRevisedAssessmentRoll. a.AssistantCityEngineer,MichaelThompsongavethereport. CouncilmemberRossbachmovedtoapprovetheHazelwoodStreetImprovements,City Project07-25,ApprovaloftheResolutionfortheAdoptionoftheRevisedAssessmentRoll. RESOLUTION08-06-085 ADOPTIONOFREVISIONSTOASSESSMENTROLL WHEREAS,pursuanttoaresolutionadoptedbytheCityCouncilonMay12,2008,the assessmentrollfortheHazelwoodStreetImprovements,CityProject07-25,waspresentedina PublicHearingformat,pursuanttoMinnesotaStatutes,Chapter429,and WHEREAS,seven(7)propertyownersfiledobjectionstotheirassessmentsaccordingto therequirementsofMinnesotaStatutes,Chapter429,summarizedasfollows: 1.StanleySommers,2107HazelwoodStreetN(PIN15-29-22-21-0039):Mr.Sommersrequestsa deferraloftheassessmentasitpresentsafinancialhardship. 2.WilliamandElizabethCarlson,1962HazelwoodStreet,(PIN15-29-22-13-0051):TheCarlsons nd requestcancellationofthe2unitassessmentontheirproperty. 3.BilleighRiser,Sr.,2205HazelwoodStreetN,(PIN10-29-22-34-0030):Mr.Riserrequestsa deferraloftheassessmentasitpresentsafinancialhardship. 4.JanetHardwick,23594TypoCreekDr.NE,Stacy,MNforthepropertyat1951HazelwoodStreet (PIN15-29-22-24-0026):Ms.Hardwickrequestsadeferraloftheassessmentasitpresentsa financialhardship. 5.GeorgeWhite,2202HazelwoodStreetN(PIN10-29-22-43-0059):Mr.Whiterequests cancellationand/orseniorcitizendeferraloftheassessmentontheirproperty. June9,2008 12 CityCouncilMeetingMinutes 6.JudyBaier,2240HazelwoodStreet(PIN10-29-22-43-0048):Ms.Baierrequestsadeferralofall four(4)unitassessmentstoherpropertyastheypresentafinancialhardship. 7.MaryMillerandScottHoran,976PondviewCourt,St.Paul,MNforthepropertyat2034 HazelwoodStreet(PIN15-29-22-13-0058):Mr.HoranandMs.Millerrequestadeferralofthe assessmentduetolitigationonthepropertyownership. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: A.ThattheCityEngineerandCityClerkareherebyinstructedtomakethefollowingadjustments totheassessmentrollfortheHazelwoodStreetImprovements,Project07-25: Grant 1.StanleySommers,2107HazelwoodStreetN(PIN15-29-22-21-0039):aseniorcitizen deferment,subjecttothereceiptofthenecessarydocumentstobeapprovedbythecity engineer. Deny 2.WilliamandElizabethCarlson,1962HazelwoodStreet,(PIN15-29-22-13-0051): nd cancellationofthe2unitassessmenttothepropertyasthenorthernportionoftheproperty Grant meetsfrontageandarearequirements.defermentofthesecondunitassessment, withoutinterest,untilsuchtimepropertyissplitandsecondlotisdeveloped,subjecttoasigned agreement.Ifthepropertyisnotdevelopedwithin15yearsfromthedateoftheassessment hearing,thedeferredassessmentshallbecancelled. Grant 3.BilleighRiser,Sr.,2205HazelwoodStreetN,(PIN10-29-22-34-0030):afinancial hardshipdeferment,subjecttothereceiptofthenecessarydocumentstobeapprovedbythe cityengineer. 4.JanetHardwick,23594TypoCreekDr.NE,Stacy,MNforthepropertyat1951Hazelwood Grant Street(PIN15-29-22-24-0026):afinancialhardshipdeferment,subjecttothereceiptof thenecessarydocumentstobeapprovedbythecityengineer. Grant 5.GeorgeWhite,2202HazelwoodStreetN(PIN10-29-22-43-0059):aseniorcitizen deferment,subjecttothereceiptofthenecessarydocumentstobeapprovedbythecity Deny engineer.cancellationoftheassessmenttothepropertyasbenefitisreceivedfromthe reconstructionofHazelwoodStreet. Grant 6.JudyBaier,2240HazelwoodStreet(PIN10-29-22-43-0048):afinancialhardship defermentononeunitassessment,subjecttothereceiptofthenecessarydocumentstobe Grant approvedbythecityengineer.defermentofthe3-unitassessmentforfuture development,withoutinterest,untilsuchtimepropertyissplitandsecondlotisdeveloped, subjecttoasignedagreement.Ifthepropertyisnotdevelopedwithin15yearsfromthedateof theassessmenthearing,thedeferredassessmentshallbecancelled. 7.MaryMillerandScottHoran,976PondviewCourt,St.Paul,MNforthepropertyat2034 Deny HazelwoodStreet(PIN15-29-22-13-0058):defermentoftheassessmentasthepending litigationonthepropertyownershipdoesnotimpactthebenefitreceivedfromthereconstruction ofthestreet. B.TheassessmentrollfortheHazelwoodStreetImprovements,asamended,ishereby accepted,acopyofwhichisattachedheretoandmadeaparthereof.Saidassessmentrollshall constitutethespecialassessmentagainstthelandsnamedtherein,andeachtractoflandtherein June9,2008 13 CityCouncilMeetingMinutes includedisherebyfoundtobebenefitedbytheproposedimprovementintheamountoftheassessment leviedagainstit. C.Suchassessmentsshallbepayableinequalannualinstallmentsextendingoveraperiodof 15years,thefirstinstallmentstobepayableonorbeforethefirstMondayinJanuary2008andshall bearinterestattherateof6.0percentperannumforthedateoftheadoptionofthisassessment resolution.Tothefirstinstallmentshallbeaddedinterestontheentireassessmentfromthedateofthis resolutionuntilDecember31,2008.Toeachsubsequentinstallmentwhendueshallbeaddedinterest foroneyearonallunpaidinstallments. D.Theownerofanypropertysoassessedmay,atanytimepriortocertificationofthe assessmenttothecountyauditor,butnolaterthanOctober1,2008,paythewholeoftheassessmenton suchproperty,withinterestaccruedtothedateofthepayment,totheofficeofthecityengineer,except thatnointerestshallbechargediftheentireassessmentispaidwithin30daysfromtheadoptionofthis resolution;andtheymay,atanytimeafterOctober1,2008,paytothecountyauditortheentireamount oftheassessmentremainingunpaid,withinterestaccruedtoDecember31oftheyearinwhichsuch paymentismade.SuchpaymentmustbemadebeforeOctober15orinterestwillbechargedthrough December31ofthenextsucceedingyear. E.ThecityengineerandcityclerkshallforthwithafterOctober1,2008,butnolaterthan November15,2008,transmitacertifiedduplicateofthisassessmenttothecountyauditortobe extendedonthepropertytaxlistsofthecounty.Suchassessmentsshallbecollectedandpaidoverthe samemannerasothermunicipaltaxes. th Adoptedbythecouncilonthis9dayofJune2008. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 2.HazelwoodStreetImprovements,CityProject07-25,ApproveNOPARKING ResolutionforHazelwoodStreet . a.AssistantCityEngineer,MichaelThompsongavethereport. CouncilmemberNephewmovedtoapprovetheResolutionforNOPARKINGrestrictions alongHazelwoodStreetbetweenHighway36andFrostAvenueaspartofCityProject07-25. RESOLUTION08-06-086 HAZELWOODSTREETNOPARKINGRESTRICTIONS WHEREAS,theCityCouncilapprovedthepreparationofplansandspecificationsforthe HazelwoodStreetImprovements,CityProject07-25,inFebruary2008,and WHEREAS,thecitywillbeexpendingMunicipalStateAidfundsontheimprovementof HazelwoodStreetbetweenMinnesotaHighway36andFrostAvenue;and WHEREAS,segmentsofsaidimprovementdonotconformtotheapprovedStateAid standardforunrestrictedparking;and WHEREAS,releaseofMSAfundsisdependentonspecifiedparkingrestrictions. NOW,THEREFORE,ITISHEREBYRESOLVEDthattheCityofMaplewoodshallban theparkingofmotorvehiclesontheeastandwestsidesofHazelwoodStreetfromMinnesota StateTrunkHighway36toFrostAvenueinthefollowingsections: June9,2008 14 CityCouncilMeetingMinutes East SideofHazelwoodStreet No Parking on 1.FromFrostAvenueto300feetnorthofFrostAvenue. 2.From620feetnorthoftheFrostAvenueintersectionto715feetnorthoftheFrostAvenue intersection 3.From1,115feetnorthoftheFrostAvenueintersectionto1,440feetnorthoftheFrost Avenueintersection. 4.From680feetsouthofCountyRoadBintersectiontoCountyRoadB 5.FromCountyRoadBnorthtoMinnesotaStateHighway36 West SideofHazelwoodStreet No Parking on 1.FromFrostAvenueintersectionto80feetnorthofCountyRoadBintersection. 2.From70feetsouthofSandhurstAvenueintersectionto80feetnorthofSandhurst AvenueIntersection. 3.From50feetsouthofLaurieRoadintersectionto160feetnorthofLaurieRoad intersection. 4.From160feetnorthofLaurieRoadintersectiontoMinnesotaStateHighway36. th Adoptedbythecouncilonthis9dayofJune,2008. SecondedbyCouncilmemberRossbach.Ayes All Themotionpassed. 3.CrestviewForestImprovements(DeerRidgeLane),CityProject06-21. a.ReportonCostofWorkDoneByDayLabor b.ResolutionforApprovalofEasementsandAcceptingStreetasPublic c.AssistantCityEngineer,MichaelThompsongavethereportandanswered questionsofthecouncil. CouncilmemberNephewmovedtoapprovetheCostofWorkDoneByDayLaborandalso approvingtheResolutionforSigningoftheEasementDocumentsandAcceptingDeerRidge LaneasaPublicStreet,SignifyingAcceptanceofWork. RESOLUTION08-06-087 ACCEPTINGWORK APPROVALOFEASEMENTS ANDACCEPTINGDEERRIDGELANEASAPUBLICSTREET th WHEREAS,pursuanttoresolutionpassedbythecitycouncilonJuly9,2007,ordering thepublicimprovementoftheCrestviewForest(DeerRidgeLane)CityProject06-21,CityStaff hassatisfactorilycompletedtheimprovementinaccordancewiththeapprovedplansand specifications, NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOF MAPLEWOOD,MINNESOTAthat 1.Theworkcompletedundersaidcontractisherebyacceptedandapproved 2.AllunusedrevenuesshallberefundedtothehomeownersassociationsnamelyCrestview TownHomeOwnersAssociation,Inc.andCrestviewForestIIHomeownersAssociation 3.TheMayorandCityClerkareherebyauthorizedtosignthepublicroadwayeasements signifyingcouncilapproval,and, June9,2008 15 CityCouncilMeetingMinutes BEITFURTHERRESOLVEDthattheCityCouncilacceptsDeerRidgeLane(between CrestviewForestDriveandCrestviewForestDrive)asapublicstreetandtheCityshallprovide allmaintenanceandrepairsoftheroadway,stormsewer,andsanitarysewerutilities,asisthe currentpracticeforpublicstreetswithintheCityofMaplewood. Approvedthis9thDayofJune,2008. SecondedbyCouncilmemberRossbach.Ayes All Themotionpassed. 4.ResolutionAcceptingProposalontheCompetitiveNegotiatedSaleof $9,970,000GeneralObligationImprovementBonds,Series2008A.Providingfor theirIssuance,PledgingSpecialAssessmentsfortheSecurityThereofand LevyingaTaxforthePaymentThereof. a.FinanceDirector,BobMittetgavethereport. 1.AccepttheBidProposal 2.SettheBondTerms 3.ProvideforTheirIssuance 4.PledgeSpecialAssessmentsfortheSecurityThereofand 5.ProvidefortheLevyingofaTaxforPaymentThereof b.TerrieHeaton,SpringstedIncorporated,380JacksonStreet,Suite300,St.Paul, gavethereport. CouncilmemberNephewmovedtoapprovetheResolutionAcceptingProposalonthe CompetitiveNegotiatedSaleof$9,970,000GeneralObligationImprovementBonds,Series 2008A.ProvidingfortheirIssuance,PledgingSpecialAssessmentsfortheSecurityThereofand LevyingaTaxforthePaymentThereof. EXTRACTOFMINUTESOFAMEETINGOFTHECITYCOUNCILOFTHE CITYOFMAPLEWOOD,MINNESOTA HELD:June9,2008 Pursuanttoduecallandnoticethereof,aregularorspecialmeetingoftheCityCounciloftheCity ofMaplewood,RamseyCounty,Minnesota,wasdulycalledandheldattheCityHallonJune9,2008,at 7:00P.M.,forthepurpose,inpart,ofauthorizingtheissuanceandawardingthesaleof$9,970,000 GeneralObligationBonds,Series2008A. Thefollowingmemberswerepresent:Mayor,DianaLongrie Councilmember,EricHjelle Councilmember,KathleenJuenemann Councilmember,JohnNephew Councilmember,WillRossbach andthefollowingwereabsent:None InaccordancewiththeresolutionadoptedbytheCityCouncilonMay15,2008,theCityClerk presentedproposalson$9,970,000GeneralObligationBonds,Series2008A,whichwerereceivedand June9,2008 16 CityCouncilMeetingMinutes tabulatedattheofficesofSpringstedIncorporatedonthissameday: BidderInterestRateTrueInterestCost (ATTACHEDINTHESTAFFREPORT) TheCouncilthenproceededtoconsideranddiscusstheproposals,afterwhichmember CouncilmemberNephewintroducedthefollowingresolutionandmoveditsadoption: RESOLUTION08-06-088 ACCEPTINGPROPOSALONTHECOMPETITIVENEGOTIATEDSALEOF$9,970,000GENERAL OBLIGATIONBONDS,SERIES2008A,PROVIDINGFORTHEIRISSUANCE,PLEDGINGSPECIAL ASSESSMENTSFORTHESECURITYTHEREOFANDLEVYINGATAX FORTHEPAYMENTTHEREOF A.WHEREAS,theCityCounciloftheCityofMaplewood,Minnesota(the"City"),hasheretofore determinedanddeclaredthatitisnecessaryandexpedienttoissue$9,970,000GeneralObligation Bonds,Series2008A(the"Bonds"orindividuallya"Bond"),pursuanttoMinnesotaStatutes,Chapters 475and429tofinancevariousstreetimprovementswithintheCity(the"StreetImprovements")and pursuanttoMinnesotaStatutes,Chapters475and162tofinancethecostsassociatedwithState-Aid streetprojects,(the"State-AidImprovements"and,togetherwiththe"StreetImprovements",the "Improvements");and B.WHEREAS,theStreetImprovementsandalltheircomponentshavebeenorderedpriortothe datehereof,afterahearingthereonforwhichnoticewasgivendescribingtheImprovementsoralltheir componentsbygeneralnature,estimatedcost,andareatobeassessed;and C.WHEREAS,theState-AidImprovementsandalltheircomponentshavebeenorderedpriorto thedatehereof,andhavebeenorwillbeconstructedbytheCityundercontractswhichtheCityhasor willlet,allpursuanttoandinaccordancewiththeapplicableprovisionsofMinnesotaStatutes,Chapter 162;and D.WHEREAS,itisinthebestinterestsoftheCitythattheBondsbeissuedinbook-entryformas hereinafterprovided;and NOW,THEREFORE,BEITRESOLVEDbytheCounciloftheCityofMaplewood,Minnesota, asfollows: 1.AcceptanceofProposal.Theproposalof_____________________________(the "Purchaser"),topurchasetheBondsinaccordancewiththeTermsofProposal,attheratesofinterest hereinaftersetforth,andtopaythereforethesumof$_____________,plusinterestaccruedto settlement,isherebyfound,determinedanddeclaredtobethemostfavorableproposalreceivedand isherebyacceptedandtheBondsareherebyawardedtothePurchaser.TheClerkisdirectedto retainthedepositofthePurchaserandtoreturntotheunsuccessfulbiddersanygoodfaithchecksor drafts. 2.BondTerms. (a)OriginalIssueDate;Denominations;Maturities;TermBondOption.TheBondsshallbe June9,2008 17 CityCouncilMeetingMinutes datedJuly1,2008,asthedateoforiginalissueandshallbeissuedforthwithonoraftersuchdatein fullyregisteredform,shallbenumberedfromR-1upwardinthedenominationof$5,000eachorinany integralmultiplethereofofasinglematurity(the"AuthorizedDenominations")andshallmatureonApril 1intheyearsandamountsasfollows: YearAmountYearAmount 20102018 20112019 20122020 20132021 20142022 20152023 20162024 2017 AsmayberequestedbythePurchaser,oneormoretermBondsmaybeissuedhavingmandatory sinkingfundredemptionandfinalmaturityamountsconformingtotheforegoingprincipalrepayment schedule,andcorrespondingadditionsmaybemadetotheprovisionsoftheapplicableBond(s). (b)Allocation.Theaggregateprincipalamountof$_____________maturingineachoftheyears andamountshereinaftersetforthareissuedtofinancetheStreetImprovements(the"Improvement Portion");andtheaggregateprincipalamountof$___________maturingineachoftheyearsand amountshereinaftersetforthareissuedtofinancetheState-AidImprovements(the"State-AidPortion"): locatedtotheportionsofdebtservice(andhence allocatedtothepaymentofBondstreatedasrelatingtoaparticularportionofdebtservice)asprovided inthisparagraph.IfthesourceofprepaymentmoneysisthegeneralfundoftheCity,orothergenerally availablesource,theprepaymentmaybeallocatedtoeitherorbothoftheportionsofdebtservicein suchamountsastheCityshalldetermine.Ifthesourceoftheprepaymentisspecialassessments pledgedtoandtaxesleviedfortheImprovements,theprepaymentshallbeallocatedtotheImprovement Portionofdebtservice.IfthesourceofaprepaymentismoneysallottedtotheCityfromitsaccountin theMunicipalState-AidStreetFund,theprepaymentshallbeallocatedtotheState-AidPortionofdebt service. (c)BookEntryOnlySystem.TheDepositoryTrustCompany,alimitedpurposetrustcompany organizedunderthelawsoftheStateofNewYorkoranyofitssuccessorsoritssuccessorstoits functionshereunder(the"Depository")willactassecuritiesdepositoryfortheBonds,andtothisend: (i)TheBondsshallbeinitiallyissuedand,solongastheyremaininbookentryformonly (the"BookEntryOnlyPeriod"),shallatalltimesbeintheformofaseparatesinglefullyregisteredBond foreachmaturityoftheBonds;andforpurposesofcomplyingwiththisrequirementunderparagraphs5 and10AuthorizedDenominationsforanyBondshallbedeemedtobelimitedduringtheBookEntry OnlyPeriodtotheoutstandingprincipalamountofthatBond. (ii)Uponinitialissuance,ownershipoftheBondsshallberegisteredinabondregister maintainedbytheBondRegistrar(ashereinafterdefined)inthenameofCEDE&CO.,asthenominee (itoranynomineeoftheexistingorasuccessorDepository,the"Nominee"). (iii)WithrespecttotheBondsneithertheCitynortheBondRegistrarshallhaveany responsibilityorobligationtoanybroker,dealer,bank,oranyotherfinancialinstitutionforwhichthe DepositoryholdsBondsassecuritiesdepository(the"Participant")orthepersonforwhichaParticipant holdsaninterestintheBondsshownonthebooksandrecordsoftheParticipant(the"Beneficial Owner").Withoutlimitingtheimmediatelyprecedingsentence,neithertheCity,northeBondRegistrar, shallhaveanysuchresponsibilityorobligationwithrespectto(A)theaccuracyoftherecordsofthe June9,2008 18 CityCouncilMeetingMinutes Depository,theNomineeoranyParticipantwithrespecttoanyownershipinterestintheBonds,or(B) thedeliverytoanyParticipant,anyOwneroranyotherperson,otherthantheDepository,ofanynotice withrespecttotheBonds,includinganynoticeofredemption,or(C)thepaymenttoanyParticipant,any BeneficialOwneroranyotherperson,otherthantheDepository,ofanyamountwithrespecttothe principaloforpremium,ifany,orinterestontheBonds,or(D)theconsentgivenorotheractiontakenby theDepositoryastheRegisteredHolderofanyBonds(the"Holder").Forpurposesofsecuringthevote orconsentofanyHolderunderthisResolution,theCitymay,however,relyuponanomnibusproxy underwhichtheDepositoryassignsitsconsentingorvotingrightstocertainParticipantstowhose accountstheBondsarecreditedontherecorddateidentifiedinalistingattachedtotheomnibusproxy. (iv)TheCityandtheBondRegistrarmaytreatasanddeemtheDepositorytobetheabsolute owneroftheBondsforthepurposeofpaymentoftheprincipalofandpremium,ifany,andintereston theBonds,forthepurposeofgivingnoticesofredemptionandothermatterswithrespecttotheBonds, forthepurposeofobtaininganyconsentorotheractiontobetakenbyHoldersforthepurposeof registeringtransferswithrespecttosuchBonds,andforallpurposewhatsoever.TheBondRegistrar,as payingagenthereunder,shallpayallprincipalofandpremium,ifany,andinterestontheBondsonlyto theHolderortheHoldersoftheBondsasshownonthebondregister,andallsuchpaymentsshallbe validandeffectivetofullysatisfyanddischargetheCity'sobligationswithrespecttotheprincipalofand premium,ifany,andinterestontheBondstotheextentofthesumorsumssopaid. (v)UpondeliverybytheDepositorytotheBondRegistrarofwrittennoticetotheeffectthat theDepositoryhasdeterminedtosubstituteanewNomineeinplaceoftheexistingNominee,and subjecttothetransferprovisionsinparagraph10hereof,referencestotheNomineehereundershall refertosuchnewNominee. (vi)SolongasanyBondisregisteredinthenameofaNominee,allpaymentswithrespectto theprincipalofandpremium,ifany,andinterestonsuchBondandallnoticeswithrespecttosuchBond shallbemadeandgiven,respectively,bytheBondRegistrarorCity,asthecasemaybe,tothe DepositoryasprovidedintheLetterofRepresentationstotheDepositoryrequiredbytheDepositoryasa conditiontoitsactingasbook-entryDepositoryfortheBonds(saidLetterofRepresentations,together withanyreplacementthereoforamendmentorsubstitutethereto,includinganystandardproceduresor policiesreferencedthereinorapplicabletheretorespectingtheproceduresandothermattersrelatingto theDepository'sroleasbook-entryDepositoryfortheBonds,collectivelyhereinafterreferredtoasthe "LetterofRepresentations"). (vii)AlltransfersofbeneficialownershipinterestsineachBondissuedinbook-entryformshall belimitedinprincipalamounttoAuthorizedDenominationsandshallbeaffectedbyproceduresbythe DepositorywiththeParticipantsforrecordingandtransferringtheownershipofbeneficialinterestsin suchBonds. (viii)InconnectionwithanynoticeorothercommunicationtobeprovidedtotheHolders pursuanttothisResolutionbytheCityorBondRegistrarwithrespecttoanyconsentorotheractionto betakenbyHolders,theDepositoryshallconsiderthedateofreceiptofnoticerequestingsuchconsent orotheractionastherecorddateforsuchconsentorotheraction;provided,thattheCityortheBond Registrarmayestablishaspecialrecorddateforsuchconsentorotheraction.TheCityortheBond Registrarshall,totheextentpossible,givetheDepositorynoticeofsuchspecialrecorddatenotless than15calendardaysinadvanceofsuchspecialrecorddatetotheextentpossible. (ix)AnysuccessorBondRegistrarinitswrittenacceptanceofitsdutiesunderthisResolution andanypayingagency/bondregistraragreement,shallagreetotakeanyactionsnecessaryfromtimeto timetocomplywiththerequirementsoftheLetterofRepresentations. (x)InthecaseofapartialprepaymentofaBond,theHoldermay,inlieuofsurrenderingthe BondsforaBondofalesserdenominationasprovidedinparagraph5,makeanotationofthereduction inprincipalamountonthepanelprovidedontheBondstatingtheamountsoredeemed. June9,2008 19 CityCouncilMeetingMinutes (d)TerminationofBook-EntryOnlySystem.DiscontinuanceofaparticularDepository'sservices andterminationofthebook-entryonlysystemmaybeaffectedasfollows: (i)TheDepositorymaydeterminetodiscontinueprovidingitsserviceswithrespecttothe BondsatanytimebygivingwrittennoticetotheCityanddischargingitsresponsibilities withrespecttheretounderapplicablelaw.TheCitymayterminatetheservicesofthe DepositorywithrespecttotheBondifitdeterminesthattheDepositoryisnolongerable tocarryoutitsfunctionsassecuritiesdepositoryorthecontinuationofthesystemofbook- entrytransfersthroughtheDepositoryisnotinthebestinterestsoftheCityorthe BeneficialOwners. (ii)UponterminationoftheservicesoftheDepositoryasprovidedinthepreceding paragraph,andifnosubstitutesecuritiesdepositoryiswillingtoundertakethefunctionsof theDepositoryhereundercanbefoundwhich,intheopinionoftheCity,iswillingandable toassumesuchfunctionsuponreasonableorcustomaryterms,oriftheCitydetermines thatitisinthebestinterestsoftheCityortheBeneficialOwnersoftheBondthatthe BeneficialOwnersbeabletoobtaincertificatesfortheBonds,theBondsshallnolonger beregisteredasbeingregisteredinthebondregisterinthenameoftheNominee,but mayberegisteredinwhatevernameornamestheHolderoftheBondsshalldesignateat thattime,inaccordancewithparagraph10.TotheextentthattheBeneficialOwnersare designatedasthetransfereebytheHolders,inaccordancewithparagraph10,theBonds willbedeliveredtotheBeneficialOwners. (iii)Nothinginthissubparagraph(d)shalllimitorrestricttheprovisionsofparagraph10. (e)LetterofRepresentations.TheprovisionsintheLetterofRepresentationsareincorporated hereinbyreferenceandmadeapartoftheresolution,andifandtotheextentanysuchprovisionsare inconsistentwiththeotherprovisionsofthisresolution,theprovisionsintheLetterofRepresentations shallcontrol. ImprovementPortionState-AidPortion Year(Amount)(Amount)TotalAmount 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 3.Purpose.ThetotalcostoftheImprovements,whichshallincludeallcostsenumeratedin MinnesotaStatutes,Section475.65,isestimatedtobeatleastequaltotheamountoftheBonds.The Citycovenantsthatitshalldoallthingsandperformallactsrequiredofittoassurethatworkonthe Improvementsproceedswithduediligencetocompletionandthatanyandallpermitsandstudies June9,2008 20 CityCouncilMeetingMinutes requiredunderlawfortheImprovementsareobtained.Theaverageannualamountofprincipaland interestdueinallsubsequentcalendaryearsontheState-AidPortionoftheBondsandonallother bondspayablefromtheCity'saccountintheMunicipalState-AidStreetFund($____________)doesnot exceed90%oftheamountofthelastannualallotmentprecedingtheissuanceoftheState-AidPortionof theBondsreceivedbytheCityfromtheConstructionAccountoftheMunicipalState-AidStreetFund ($___________). 4.Interest.TheBondsshallbearinterestpayablesemiannuallyonApril1andOctober1ofeach year(each,an"InterestPaymentDate"),commencingOctober1,2009,calculatedonthebasisofa360- dayyearoftwelve30-daymonths,attherespectiveratesperannumsetforthoppositethematurity yearsasfollows: MaturityYearInterestRateMaturityYearInterestRate 20102018 20112019 20122020 20132021 20142022 20152023 20162024 2017 5.Redemption.AllBondsmaturingonApril1,2019andthereafter,shallbesubjecttoredemption andprepaymentattheoptionoftheCityonApril1,2018,andonanydatethereafteratapriceofpar plusaccruedinterest.RedemptionmaybeinwholeorinpartoftheBondssubjecttoprepayment.If redemptionisinpart,thematuritiesandtheprincipalamountswithineachmaturitytoberedeemedshall bedeterminedbytheCity;andifonlypartoftheBondshavingacommonmaturitydatearecalledfor prepayment,thespecificBondstobeprepaidshallbechosenbylotbytheBondRegistrar.Bondsor portionsthereofcalledforredemptionshallbedueandpayableontheredemptiondate,andinterest thereonshallceasetoaccruefromandaftertheredemptiondate.Mailednoticeofredemptionshallbe giventothepayingagentandtoeachaffectedregisteredholderoftheBondsatleastthirtydayspriorto thestatedredemptiondate. ToeffectapartialredemptionofBondshavingacommonmaturitydate,theBondRegistrarprior togivingnoticeofredemptionshallassigntoeachBondhavingacommonmaturitydateadistinctive numberforeach$5,000oftheprincipalamountofsuchBond.TheBondRegistrarshallthenselectby lot,usingsuchmethodofselectionasitshalldeemproperinitsdiscretion,fromthenumbersso assignedtosuchBonds,asmanynumbersas,at$5,000foreachnumber,shallequaltheprincipal amountofsuchBondstoberedeemed.TheBondstoberedeemedshallbetheBondstowhichwere assignednumberssoselected;provided,however,thatonlysomuchoftheprincipalamountofeach suchBondofadenominationofmorethan$5,000shallberedeemedasshallequal$5,000foreach numberassignedtoitandsoselected.IfaBondistoberedeemedonlyinpart,itshallbesurrendered totheBondRegistrar(with,iftheCityorBondRegistrarsorequires,awritteninstrumentoftransferin formsatisfactorytotheCityandBondRegistrardulyexecutedbytheHolderthereofortheHolder's attorneydulyauthorizedinwriting)andtheCityshallexecute(ifnecessary)andtheBondRegistrarshall authenticateanddelivertotheHolderoftheBond,withoutservicecharge,anewBondorBondshaving thesamestatedmaturityandinterestrateandofanyAuthorizedDenominationorDenominations,as requestedbytheHolder,inaggregateprincipalamountequaltoandinexchangefortheunredeemed portionoftheprincipaloftheBondsosurrendered. June9,2008 21 CityCouncilMeetingMinutes 6.BondRegistrar._________________________________,in_____________,Minnesota,is appointedtoactasbondregistrarandtransferagentwithrespecttotheBonds(the"BondRegistrar"), andshalldosounlessanduntilasuccessorBondRegistrarisdulyappointed,allpursuanttoany contracttheCityandBondRegistrarshallexecutewhichisconsistentherewith.TheBondRegistrarshall alsoserveaspayingagentunlessanduntilasuccessor-payingagentisdulyappointed.Principaland interestontheBondsshallbepaidtotheregisteredholders(orrecordholders)oftheBondsinthe mannersetforthintheformofBondandparagraph12. 7.FormofBond.TheBonds,togetherwiththeBondRegistrar'sCertificateofAuthentication,the formofAssignmentandtheregistrationinformationthereon,shallbeinsubstantiallythefollowingform: UNITEDSTATESOFAMERICA STATEOFMINNESOTA RAMSEYCOUNTY CITYOFMAPLEWOOD R-_______$_________ GENERALOBLIGATIONBOND,SERIES2008A InterestRateMaturityDateDateofOriginalIssueCUSIP April1,July1,2008 REGISTEREDOWNER:CEDE&CO. PRINCIPALAMOUNT: TheCityofMaplewood,RamseyCounty,Minnesota(the"Issuer"),certifiesthatitisindebtedand forvaluereceivedpromisestopaytotheregisteredownerspecifiedabove,orregisteredassigns,unless calledforearlierredemption,inthemannerhereinaftersetforth,theprincipalamountspecifiedabove,on thematuritydatespecifiedabove,andtopayinterestthereonsemiannuallyonApril1andOctober1of eachyear(each,an"InterestPaymentDate"),commencingOctober1,2009,attherateperannum specifiedabove(calculatedonthebasisofa360-dayyearoftwelve30-daymonths)untiltheprincipal sumispaidorhasbeenprovidedfor.ThisBondwillbearinterestfromthemostrecentInterestPayment Datetowhichinteresthasbeenpaidor,ifnointeresthasbeenpaid,fromthedateoforiginalissue hereof.Theprincipalofandpremium,ifany,onthisBondarepayableuponpresentationandsurrender hereofattheprincipalofficeof_____________________,in________________,Minnesota(the"Bond Registrar"),actingaspayingagent,oranysuccessorpayingagentdulyappointedbytheIssuer(the "BondRegistrar"),actingaspayingagent,oranysuccessorpayingagentdulyappointedbytheIssuer. InterestonthisBondwillbepaidoneachInterestPaymentDatebycheckordraftmailedtotheperson inwhosenamethisBondisregistered(the"Holder"or"Bondholder")ontheregistrationbooksofthe IssuermaintainedbytheBondRegistrarandattheaddressappearingthereonatthecloseofbusiness onthefifteenthdayofthecalendarmonthnextprecedingsuchInterestPaymentDate(the"Regular RecordDate").AnyinterestnotsotimelypaidshallceasetobepayabletothepersonwhoistheHolder hereofasoftheRegularRecordDate,andshallbepayabletothepersonwhoistheHolderhereofatthe closeofbusinessonadate(the"SpecialRecordDate")fixedbytheBondRegistrarwhenevermoney becomesavailableforpaymentofthedefaultedinterest.NoticeoftheSpecialRecordDateshallbe giventoBondholdersnotlessthantendayspriortotheSpecialRecordDate.Theprincipalofand premium,ifany,andinterestonthisBondarepayableinlawfulmoneyoftheUnitedStatesofAmerica. SolongasthisBondisregisteredinthenameoftheDepositoryoritsNomineeasprovidedinthe Resolutionhereinafterdescribed,andasthosetermsaredefinedtherein,paymentofprincipalof, premium,ifany,andinterestonthisBondandnoticewithrespecttheretoshallbemadeasprovidedin theLetterofRepresentations,asdefinedintheResolution,andsurrenderofthisBondshallnotbe requiredforpaymentoftheredemptionpriceuponapartialredemptionofthisBond.Untilterminationof June9,2008 22 CityCouncilMeetingMinutes thebook-entryonlysystempursuanttotheResolution,Bondsmayonlyberegisteredinthenameofthe DepositoryoritsNominee. Redemption.AllBondsofthisissue(the"Bonds")maturingonApril1,2019,andthereafter,are subjecttoredemptionandprepaymentattheoptionoftheIssueronApril1,2018,andonanydate thereafteratapriceofparplusaccruedinterest.RedemptionmaybeinwholeorinpartoftheBonds subjecttoprepayment.Ifredemptionisinpart,thematuritiesandtheprincipalamountswithineach maturitytoberedeemedshallbedeterminedbytheIssuer;andifonlypartoftheBondshavinga commonmaturitydatearecalledforprepayment,thespecificBondstobeprepaidshallbechosenbylot bytheBondRegistrar.Bondsorportionsthereofcalledforredemptionshallbedueandpayableonthe redemptiondate,andinterestthereonshallceasetoaccruefromandaftertheredemptiondate.Mailed noticeofredemptionshallbegiventothepayingagentandtoeachaffectedHolderoftheBondsatleast thirtydayspriortothestatedredemptiondate. SelectionofBondsforRedemption;PartialRedemption.ToaffectapartialredemptionofBonds havingacommonmaturitydate,theBondRegistrarshallassigntoeachBondhavingacommon maturitydateadistinctivenumberforeach$5,000oftheprincipalamountofsuchBond.TheBond Registrarshallthenselectbylot,usingsuchmethodofselectionasitshalldeemproperinitsdiscretion, fromthenumbersassignedtotheBonds,asmanynumbersas,at$5,000foreachnumber,shallequal theprincipalamountofsuchBondstoberedeemed.TheBondstoberedeemedshallbetheBondsto whichwereassignednumberssoselected;provided,however,thatonlysomuchoftheprincipalamount ofsuchBondofadenominationofmorethan$5,000shallberedeemedasshallequal$5,000foreach numberassignedtoitandsoselected.IfaBondistoberedeemedonlyinpart,itshallbesurrenderedto theBondRegistrar(with,iftheIssuerorBondRegistrarsorequires,awritteninstrumentoftransferin formsatisfactorytotheIssuerandBondRegistrardulyexecutedbytheHolderthereofortheHolder's attorneydulyauthorizedinwriting)andtheIssuershallexecute(ifnecessary)andtheBondRegistrar shallauthenticateanddelivertotheHolderoftheBond,withoutservicecharge,anewBondorBonds havingthesamestatedmaturityandinterestrateandofanyAuthorizedDenominationor Denominations,asrequestedbytheHolder,inaggregateprincipalamountequaltoandinexchangefor theunredeemedportionoftheprincipaloftheBondsosurrendered. Issuance;Purpose;GeneralObligation.ThisBondisoneofanissueinthetotalprincipalamount of$9,970,000,alloflikedateoforiginalissueandtenor,exceptastonumber,maturity,interestrate, denominationandredemptionprivilege,issuedpursuanttoandinfullconformitywiththeConstitution andlawsoftheStateofMinnesotaandpursuanttoaresolutionadoptedbytheCityCouncilonJune9, 2008(the"Resolution"),forthepurposeofprovidingmoneytofinancevariousstreetimprovement projectsandor/otherwiseimprovingmunicipalState-AidstreetswithinthejurisdictionoftheIssuer.This BondispayableoutoftheGeneralObligationBonds,Series2008AFundoftheIssuer.ThisBond constitutesageneralobligationoftheIssuer,andtoprovidemoneysforthepromptandfullpaymentof itsprincipal,premium,ifany,andinterestwhenthesamebecomedue,thefullfaithandcreditandtaxing powersoftheIssuerhavebeenandareherebyirrevocablypledged. Denominations;Exchange;Resolution.TheBondsareissuablesolelyinfullyregisteredformin AuthorizedDenominations(asdefinedintheResolution)andareexchangeableforfullyregistered BondsofotherAuthorizedDenominationsinequalaggregateprincipalamountsattheprincipalofficeof theBondRegistrar,butonlyinthemannerandsubjecttothelimitationsprovidedintheResolution. ReferenceisherebymadetotheResolutionforadescriptionoftherightsanddutiesoftheBond Registrar.CopiesoftheResolutionareonfileintheprincipalofficeoftheBondRegistrar. Transfer.ThisBondistransferablebytheHolderinpersonortheHolder'sattorneyduly authorizedinwritingattheprincipalofficeoftheBondRegistraruponpresentationandsurrenderhereof June9,2008 23 CityCouncilMeetingMinutes totheBondRegistrar,allsubjecttothetermsandconditionsprovidedintheResolutionandto reasonableregulationsoftheIssuercontainedinanyagreementwiththeBondRegistrar.Thereuponthe IssuershallexecuteandtheBondRegistrarshallauthenticateanddeliver,inexchangeforthisBond, oneormorenewfullyregisteredBondsinthenameofthetransferee(butnotregisteredinblankorto "bearer"orsimilardesignation),ofanAuthorizedDenominationorDenominations,inaggregateprincipal amountequaltotheprincipalamountofthisBond,ofthesamematurityandbearinginterestatthesame rate. FeesuponTransferorLoss.TheBondRegistrarmayrequirepaymentofasumsufficientto coveranytaxorothergovernmentalchargepayableinconnectionwiththetransferorexchangeofthis BondandanylegalorunusualcostsregardingtransfersandlostBonds. TreatmentofRegisteredOwners.TheIssuerandBondRegistrarmaytreatthepersoninwhose namethisBondisregisteredastheownerhereofforthepurposeofreceivingpaymentasherein provided(exceptasotherwiseprovidedhereinwithrespecttotheRecordDate)andforallother purposes,whetherornotthisBondshallbeoverdue,andneithertheIssuernortheBondRegistrarshall beaffectedbynoticetothecontrary. Authentication.ThisBondshallnotbevalidorbecomeobligatoryforanypurposeorbeentitledto anysecurityunlesstheCertificateofAuthenticationhereonshallhavebeenexecutedbytheBond Registrar. QualifiedTaxExemptObligations.TheBondshavebeendesignatedbytheIssueras "qualifiedtaxexemptobligations"forpurposesofSection265(b)(3)oftheInternalRevenueCodeof 1986,asamended. ITISHEREBYCERTIFIEDANDRECITEDthatallacts,conditionsandthingsrequiredbythe ConstitutionandlawsoftheStateofMinnesotatobedone,tohappenandtobeperformed,precedentto andintheissuanceofthisBond,havebeendone,havehappenedandhavebeenperformed,inregular anddueform,timeandmannerasrequiredbylaw;andthatthisBond,togetherwithallotherdebtsof theIssueroutstandingonthedateoforiginalissuehereofandthedateofitsissuanceanddeliverytothe originalpurchaser,doesnotexceedanyconstitutionalorstatutorylimitationofindebtedness. INWITNESSWHEREOF,theCityofMaplewood,RamseyCounty,Minnesota,byitsCityCouncil hascausedthisBondtobeexecutedonitsbehalfbythefacsimilesignaturesofitsMayoranditsClerk, thecorporatesealoftheIssuerhavingbeenintentionallyomittedaspermittedbylaw. DateofRegistration:Registrableby:________________________ Payableat:___________________________ CITYOFMAPLEWOOD, RAMSEYCOUNTY,MINNESOTA BONDREGISTRAR'SCERTIFICATE OFAUTHENTICATION/s/Facsimile _____________________________________ Mayor ThisBondisoneofthe Bondsdescribedinthe ResolutionmentionedClerkwithin./s/Facsimile June9,2008 24 CityCouncilMeetingMinutes ____________________________________ CityClerk ________________________ _____________,Minnesota, BondRegistrar ___________________________ By:AuthorizedSignature ABBREVIATIONS Thefollowingabbreviations,whenusedintheinscriptiononthefaceofthisBond,shallbe construedasthoughtheywerewrittenoutinfullaccordingtoapplicablelawsorregulations: TENCOM-astenantsincommonTENENT-astenantsbytheentiretiesJTTEN-asjointtenantswith rightofsurvivorshipandnotastenantsincommonUTMA-___________ascustodianfor ______________ (Cust)(Minor) underthe_____________________Uniform (State)TransferstoMinorsAct Additionalabbreviationsmayalsobeusedthoughnotintheabovelist. ASSIGNMENT Forvaluereceived,theundersignedherebysells,assignsandtransfersunto ________________________________________________________________thewithinBondand doesherebyirrevocablyconstituteandappoint_________________attorneytotransfertheBondonthe bookskeptfortheregistrationthereof,withfullpowerofsubstitutioninthepremises. Dated:________________________________________________ Notice:Theassignor'ssignaturetothisassignmentmustcorrespondwiththe nameasitappearsuponthefaceofthewithinBondineveryparticular, withoutalterationoranychangewhatever. SignatureGuaranteed: Signature(s)mustbeguaranteedbyanationalbankortrustcompanyorbyabrokeragefirmhaving amembershipinoneofthemajorstockexchangesoranyother"EligibleGuarantorInstitution"as definedin17CFR240.17Ad-15(a)(2). TheBondRegistrarwillnotaffecttransferofthisBondunlesstheinformation concerningthetransfereerequestedbelowisprovided. June9,2008 25 CityCouncilMeetingMinutes NameandAddress:________________________________________ (IncludeinformationforalljointownersiftheBondisheldbyjointaccount.) PREPAYMENTSCHEDULE ThisBondhasbeenprepaidinpartonthedate(s)andintheamount(s)asfollows: DateAmountAuthorizedsignatureofHolder .TheBondsshallbeprinted(or,attherequestofthePurchaser, 8.Execution;TemporaryBonds typewritten)andshallbeexecutedonbehalfoftheCitybythesignaturesofitsMayorandClerkandbe sealedwiththesealoftheCity;provided,however,thatthesealoftheCitymaybeaprinted(or,atthe requestofthePurchaser,photocopied)facsimile;andprovidedfurtherthatbothofsuchsignaturesmay beprinted(or,attherequestofthePurchaser,photocopied)facsimilesandthecorporatesealmaybe omittedontheBondsaspermittedbylaw.Intheeventofdisabilityorresignationorotherabsenceof eitherofficer,theBondsmaybesignedbythemanualorfacsimilesignatureofthatofficerwhomayact onbehalfoftheabsentordisabledofficer.Incaseeitherofficerwhosesignatureorfacsimileofwhose signatureshallappearontheBondsshallceasetobesuchofficerbeforethedeliveryoftheBonds,the signatureorfacsimileshallneverthelessbevalidandsufficientforallpurposes,thesameasiftheofficer hadremainedinofficeuntildelivery.TheCitymayelecttodeliver,inlieuofprinteddefinitivebonds,one ormoretypewrittentemporarybondsinsubstantiallytheformsetforthabove,withsuchchangesasmay benecessarytoreflectmorethanonematurityinasingletemporarybond.Suchtemporarybondsmay beexecutedwithphotocopiedfacsimilesignaturesoftheMayorandClerk.Suchtemporarybondsshall, upontheprintingofthedefinitivebondsandtheexecutionthereof,beexchangedthereforeand canceled. 9.Authentication.NoBondshallbevalidorobligatoryforanypurposeorbeentitledtoanysecurity orbenefitunderthisresolutionunlessaCertificateofAuthenticationontheBond,substantiallyinthe formhereinabovesetforth,shallhavebeendulyexecutedbyanauthorizedrepresentativeoftheBond Registrar.CertificatesofAuthenticationondifferentBondsneednotbesignedbythesameperson.The BondRegistrarshallauthenticatethesignaturesofofficersoftheCityoneachBondbyexecutionofthe CertificateofAuthenticationontheBondandbyinsertingasthedateofregistrationinthespace providedthedateonwhichtheBondisauthenticated,exceptthatforpurposesofdeliveringtheoriginal BondstothePurchaser,theBondRegistrarshallinsertasadateofregistrationthedateoforiginal issue,whichdateisJuly1,2008.TheCertificateofAuthenticationsoexecutedoneachBondshallbe conclusiveevidencethatithasbeenauthenticatedanddeliveredunderthisresolution. 10.Registration;Transfer;Exchange.TheCitywillcausetobekeptattheprincipalofficeoftheBond Registrarabondregisterinwhich,subjecttosuchreasonableregulationsastheBondRegistrarmay prescribe,theBondRegistrarshallprovidefortheregistrationofBondsandtheregistrationoftransfers ofBondsentitledtoberegisteredortransferredashereinprovided. UponsurrenderfortransferofanyBondattheprincipalofficeoftheBondRegistrar,theCity shallexecute(ifnecessary),andtheBondRegistrarshallauthenticate,insertthedateofregistration(as providedinparagraph9)of,anddeliver,inthenameofthedesignatedtransfereeortransferees,oneor morenewBondsofanyAuthorizedDenominationorDenominationsofalikeaggregateprincipal amount,havingthesamestatedmaturityandinterestrate,asrequestedbythetransferor;provided, however,thatnoBondmayberegisteredinblankorinthenameof"bearer"orsimilardesignation. AttheoptionoftheHolder,BondsmaybeexchangedforBondsofanyAuthorized DenominationorDenominationsofalikeaggregateprincipalamountandstatedmaturity,upon June9,2008 26 CityCouncilMeetingMinutes surrenderoftheBondstobeexchangedattheprincipalofficeoftheBondRegistrar.Wheneverany Bondsaresosurrenderedforexchange,theCityshallexecute(ifnecessary),andtheBondRegistrar shallauthenticate,insertthedateofregistrationof,anddelivertheBondswhichtheHoldermakingthe exchangeisentitledtoreceive. AllBondssurrendereduponanyexchangeortransferprovidedforinthisresolutionshallbe promptlycanceledbytheBondRegistrarandthereafterdisposedofasdirectedbytheCity. AllBondsdeliveredinexchangefororupontransferofBondsshallbevalidgeneral obligationsoftheCityevidencingthesamedebt,andentitledtothesamebenefitsunderthis resolution,astheBondssurrenderedforsuchexchangeortransfer. EveryBondpresentedorsurrenderedfortransferorexchangeshallbedulyendorsedorbe accompaniedbyawritteninstrumentoftransfer,informsatisfactorytotheBondRegistrar,duly executedbytheHolderthereofortheHolder'sattorneydulyauthorizedinwriting. TheBondRegistrarmayrequirepaymentofasumsufficienttocoveranytaxorother governmentalchargepayableinconnectionwiththetransferorexchangeofanyBondandanylegal orunusualcostsregardingtransfersandlostBonds. TransfersshallalsobesubjecttoreasonableregulationsoftheCitycontainedinanyagreement withtheBondRegistrar,includingregulationswhichpermittheBondRegistrartocloseitstransferbooks betweenrecorddatesandpaymentdates.TheClerkisherebyauthorizedtonegotiateandexecutethe termsofsaidagreement. 11.RightsUponTransferorExchange.EachBonddeliveredupontransferoforinexchangefororin lieuofanyotherBondshallcarryalltherightstointerestaccruedandunpaid,andtoaccrue,whichwere carriedbysuchotherBond. 12.InterestPayment;RecordDate.InterestonanyBondshallbepaidoneachInterestPayment DatebycheckordraftmailedtothepersoninwhosenametheBondisregistered(the"Holder")onthe registrationbooksoftheCitymaintainedbytheBondRegistrarandattheaddressappearingthereonat thecloseofbusinessonthefifteenthdayofthecalendarmonthnextprecedingsuchInterestPayment Date(the"RegularRecordDate").Anysuchinterestnotsotimelypaidshallceasetobepayabletothe personwhoistheHolderthereofasoftheRegularRecordDate,andshallbepayabletothepersonwho istheHolderthereofatthecloseofbusinessonadate(the"SpecialRecordDate")fixedbytheBond Registrarwhenevermoneybecomesavailableforpaymentofthedefaultedinterest.Noticeofthe SpecialRecordDateshallbegivenbytheBondRegistrartotheHoldersnotlessthantendayspriorto theSpecialRecordDate. 13.TreatmentofRegisteredOwner.TheCityandBondRegistrarmaytreatthepersoninwhose nameanyBondisregisteredastheownerofsuchBondforthepurposeofreceivingpaymentofprincipal ofandpremium,ifany,andinterest(subjecttothepaymentprovisionsinparagraph12)on,suchBond andforallotherpurposeswhatsoeverwhetherornotsuchBondshallbeoverdue,andneithertheCity northeBondRegistrarshallbeaffectedbynoticetothecontrary. 14.Delivery;ApplicationofProceeds.TheBondswhensopreparedandexecutedshallbedelivered bytheFinanceandAdministrationManagertothePurchaseruponreceiptofthepurchaseprice,andthe Purchasershallnotbeobligedtoseetotheproperapplicationthereof. 15.FundandAccounts.Therehasheretoforebeencreatedacapitalprojectsfunddesignatedthe "PublicImprovementProjectsFund"heldandadministeredbytheFinanceandAdministrationManager separateandapartfromallotherfundsoftheCity.ThePublicImprovementProjectsFundshall continuetobemaintainedinthemannerheretoforespecified.InthePublicImprovementProjectsFund thereshallbecreatedandmaintainedseparateconstructionaccounts(the"ConstructionAccounts")for eachimprovementfinancedbythisbondissue.TotheConstructionAccountsthereshallbecreditedthe proceedsofthesaleoftheBonds,lessaccruedinterestreceivedthereon,andlesscapitalizedinterest June9,2008 27 CityCouncilMeetingMinutes andlessanyamountpaidfortheBondsinexcessoftheminimumbid,plusanyspecialassessments leviedwithrespecttotheImprovementsandcollectedpriortocompletionoftheImprovementsand paymentofthecoststhereof.FromtheConstructionAccountsthereshallbepaidallcostsandexpenses ofmakingtheImprovementslistedinparagraph16,includingthecostofanyconstructioncontracts heretoforeletandallothercostsincurredandtobeincurredofthekindauthorizedinMinnesota Statutes,Section475.65;andthemoneysinsaidaccountshallbeusedfornootherpurposeexceptas otherwiseprovidedbylaw;providedthattheproceedsoftheBondsmayalsobeusedtotheextent necessarytopayinterestontheBondsduepriortotheanticipateddateofcommencementofthe collectionoftaxesorspecialassessmentshereinleviedorcovenantedtobelevied;andprovidedfurther thatifuponcompletionoftheImprovementsthereshallremainanyunexpendedbalanceinthe ConstructionAccounts,thebalance(otherthananyspecialassessments)maybetransferredbytheCity CounciltotheaccountsofanyotherimprovementinstitutedpursuanttoMinnesotaStatutes,Chapter 429,andprovidedfurtherthatanyspecialassessmentscreditedtotheConstructionAccountsshallonly beappliedtowardspaymentofthecostsoftheImprovementsuponadoptionofaresolutionbytheCity Councildeterminingthattheapplicationofthespecialassessmentsforsuchpurposewillnotcausethe CitytonolongerbeincompliancewithMinnesotaStatutes,Section475.61,Subdivision1. ThereisherebycreatedadebtservicefundtobedesignatedtheGeneralObligation ImprovementBonds,Series2007AFund(the"DebtServiceFund")tobeadministeredandmaintained bytheFinanceandAdministrationManagerasabookkeepingaccountseparateandapartfromallother fundsmaintainedintheofficialfinancialrecordsoftheCity.TheDebtServiceFundshallbemaintained inthemannerhereinspecifieduntilalloftheImprovementPortionoftheBondsandtheinterestthereon hasbeenfullypaid.Thereareherebyirrevocablyappropriatedandpledgedto,andthereshallbe creditedto,theDebtServiceFund:(a)allcollectionsofspecialassessmentshereincovenantedtobe leviedwithrespecttotheStreetImprovementsandeitherinitiallycreditedtotheConstructionAccounts andnotalreadyspentaspermittedaboveandrequiredtopayanyprincipalandinterestdueonthe ImprovementPortionoftheBondsorcollectedsubsequenttothecompletionoftheStreetImprovements andpaymentofthecoststhereof;(b)aproratashareofallaccruedinterest;(c)aproratashareofall fundspaidinexcessoftheminimumbid;(d)capitalizedinterestintheamountof$_______,sufficientto payinterestdueontheImprovementPortionoftheBondsonorbeforeOctober1,2009;(e)any collectionsofalltaxeshereinorhereafterleviedforthepaymentoftheprincipalandinterestonthe ImprovementPortionoftheBonds;(f)allfundsremainingintheConstructionAccountsaftercompletion oftheStreetImprovementsandpaymentofthecoststhereof,notsotransferredtotheaccountof anotherimprovement;(g)allinvestmentearningsonfundsheldintheDebtServiceFund;and(h)any andallothermoneyswhichareproperlyavailableandareappropriatedbythegoverningbodyoftheCity totheDebtServiceFund.TheDebtServiceFundshallbeusedsolelytopaytheprincipalandinterest andanypremiumsforredemptionoftheImprovementPortionoftheBondsandanyothergeneral obligationbondsoftheCityhereafterissuedbytheCityandmadepayablefromsaidaccountas providedbylaw. ThereisherebycreatedaState-AidImprovementsDebtServiceSubaccountandthereare herebyirrevocablyappropriatedandpledgedto,andthereshallbecreditedto,theState-Aid ImprovementsDebtServiceSubaccount:(a)uponreceiptfromtheCommissionerofFinanceoftheState ofMinnesota,theannualamountofmoneyneededforpaymentofprincipalandinterestdueeachyear ontheState-AidPortionoftheBondsfrommoneysallottedortobeallottedtotheCityfromitsaccountin theMunicipalState-AidStreetFund;(b)aproratashareofallaccruedinterestreceivedupondeliveryof theBonds;(c)capitalizedinterestintheamountof$_____________;(d)aproratashareofallfunds paidfortheBondsinexcessoftheminimumbid;(e)anycollectionsofalltaxeshereafterleviedforthe paymentoftheState-AidPortionoftheBonds;(f)aproratashareofallfundsremaininginthe ConstructionAccountaftercompletionoftheState-AidImprovementsandpaymentofthecoststhereof; (g)allinvestmentearningsonfundsheldintheState-AidImprovementsDebtServiceSubaccount;and (h)anyandallothermoneyswhichareproperlyavailableandareappropriatedbythegoverningbodyof June9,2008 28 CityCouncilMeetingMinutes theCitytotheState-AidImprovementsDebtServiceSubaccount.TheState-AidImprovementsDebt ServiceSubaccountshallbeusedsolelytopaytheprincipalandinterestandanypremiumsfor redemptionoftheState-AidPortionoftheBondsandanyothergeneralobligationbondsoftheCity hereafterissuedbytheCityandmadepayablefromtheState-AidImprovementsDebtService Subaccountasprovidedbylaw. NoportionoftheproceedsoftheBondsshallbeuseddirectlyorindirectlytoacquirehigher yieldinginvestmentsortoreplacefundswhichwereuseddirectlyorindirectlytoacquirehigheryielding investments,except(1)forareasonabletemporaryperioduntilsuchproceedsareneededforthe purposeforwhichtheBondswereissuedand(2)inadditiontotheaboveinanamountnotgreaterthan thelesseroffivepercentoftheproceedsoftheBondsor$100,000.Tothiseffect,anyproceedsofthe BondsandanysumsfromtimetotimeheldintheConstructionAccountorDebtServiceAccount(orany otherCityaccountwhichwillbeusedtopayprincipalorinteresttobecomedueonthebondspayable therefrom)inexcessofamountswhichunderthenapplicablefederalarbitrageregulationsmaybe investedwithoutregardtoyieldshallnotbeinvestedatayieldinexcessoftheapplicableyield restrictionsimposedbysaidarbitrageregulationsonsuchinvestmentsaftertakingintoaccountany applicable"temporaryperiods"or"minorportion"madeavailableunderthefederalarbitrageregulations. MoneyintheFundshallnotbeinvestedinobligationsordepositsissuedby,guaranteedbyorinsured bytheUnitedStatesoranyagencyorinstrumentalitythereofifandtotheextentthatsuchinvestment wouldcausetheBondstobe"federallyguaranteed"withinthemeaningofSection149(b)oftheInternal RevenueCodeof1986,asamended(the"Code"). 16.CovenantsRelatingtotheImprovementPortionoftheBonds. (a)Assessments.ItisherebydeterminedthatnolessthantwentypercentofthecosttotheCity ofeachStreetImprovementfinancedhereunderwithinthemeaningofMinnesotaStatutes,Section 475.58,Subdivision1(3),shallbepaidbyspecialassessmentstobeleviedagainsteveryassessablelot, pieceandparceloflandbenefitedbyanyoftheStreetImprovements.TheCityherebycovenantsand agreesthatitwillletallconstructioncontractsnotheretoforeletwithinoneyearafterorderingeach StreetImprovementfinancedhereunderunlesstheresolutionorderingtheStreetImprovementspecifies adifferenttimelimitforthelettingofconstructioncontracts.TheCityherebyfurthercovenantsand agreesthatitwilldoandperformassoonastheymaybedoneallactsandthingsnecessaryforthefinal andvalidlevyofsuchspecialassessments,andintheeventthatanysuchassessmentbeatanytime heldinvalidwithrespecttoanylot,pieceorparceloflandduetoanyerror,defect,orirregularityinany actionorproceedingstakenortobetakenbytheCityortheCityCounciloranyoftheCityofficersor employees,eitherinthemakingoftheassessmentsorintheperformanceofanyconditionprecedent thereto,theCityandtheCityCouncilwillforthwithdoallfurtheractsandtakeallfurtherproceedingsas mayberequiredbylawtomaketheassessmentsavalidandbindinglienuponsuchproperty.Itis herebydeterminedthattheassessmentsshallbepayableinequal,consecutive,annualinstallments, withgeneraltaxesfortheyearsshownbelowandwithinterestonthedecliningbalanceofallsuch assessmentsatarateperannumnotgreaterthanthemaximumpermittedbylawandnotlessthanthe ratesperannumshownoppositetheircollectionyearsspecifiedbelow: ImprovementCollection DesignationAmountLevyYearsYearsRate June9,2008 29 CityCouncilMeetingMinutes AtthetimetheassessmentsareinfactleviedtheCityCouncilshall,basedonthethen-current estimatedcollectionsoftheassessments,makeanyadjustmentsinanyadvaloremtaxesrequiredto beleviedinordertoassurethattheCitycontinuestobeincompliancewithMinnesotaStatutes, Section475.61,Subdivision1. (b)TaxLevy.ToprovidemoneysforpaymentoftheprincipalandinterestontheImprovement PortionoftheBondsthereisherebylevieduponallofthetaxablepropertyintheCityadirectannual advaloremtaxwhichshallbespreaduponthetaxrollsandcollectedwithandaspartofothergeneral propertytaxesintheCityfortheyearsandintheamountsasfollows: YearofTaxLevyYearofTaxCollectionAmount 2008-20222009-2023 (c)CoverageTest.Thetaxleviesaresuchthatifcollectedinfullthey,togetherwithestimated collectionsofspecialassessmentsandanyotherrevenueshereinpledgedforthepaymentofthe ImprovementPortionoftheBonds,willproduceatleastfivepercentinexcessoftheamountneededto meetwhenduetheprincipalandinterestpaymentsontheImprovementPortionoftheBonds.Thetax leviesshallbeirrepealablesolongasanyoftheImprovementPortionoftheBondsareoutstandingand unpaid,providedthattheCityreservestherightandpowertoreducetheleviesinthemannerandtothe extentpermittedbyMinnesotaStatutes,Section475.61,Subdivision3. 17.CovenantsRelatingtotheState-AidPortionoftheBonds. (a)CertificationtoCommissioner.UponthesaleoftheBondsanofficeroftheCityshallpromptly certifytotheCommissionerofTransportation,StateofMinnesota,theamountofmoneyrequired annuallyforthepaymentofprincipalandinterestontheState-AidPortionoftheBonds,allinaccordance withMinnesotaStatutes,Section162.18. (b)ExpenditureConsistentwithMinnesotaStatutesChapter162.ProceedsoftheState-Aid PortionoftheBondsshallbespentonlyinaccordancewiththeprovisionsoflawandtherulesand regulationsoftheCommissionerofTransportationrelatingtotheestablishment,location,relocation, construction,reconstructionand/orimprovementofmunicipalState-AidstreetswithintheCity.TheCity shallcomplywiththerequirementsofMinnesotaStatutes,Chapter162inmakingtheState-Aid Improvements. (c)DebtServiceCoverage.Itisherebydeterminedandreasonablyanticipatedthattheestimated collectionsoftherevenuesavailabletobedepositedtotheState-AidImprovementsDebtService Subaccountwillproduceatleastfivepercentinexcessoftheamountneededtomeet,whendue,the principalofandinterestontheState-AidPortionoftheBonds. 18.GeneralObligationPledge.Forthepromptandfullpaymentoftheprincipalandintereston theBonds,asthesamerespectivelybecomedue,thefullfaith,creditandtaxingpowersoftheCityshall beandareherebyirrevocablypledged.IfthebalanceintheDebtServiceAccountiseverinsufficientto payallprincipalandinterestthendueontheBondsandanyotherbondspayabletherefrom,the deficiencyshallbepromptlypaidoutofanyotherfundsoftheCitywhichareavailableforsuchpurpose, andsuchotherfundsmaybereimbursedwithorwithoutinterestfromtheDebtServiceAccountwhena sufficientbalanceisavailabletherein. 19.ContinuingDisclosure.TheCityisthesoleobligatedpersonwithrespecttotheBonds.The Cityherebyagrees,inaccordancewiththeprovisionsofRule15c2-12(the"Rule"),promulgatedbythe SecuritiesandExchangeCommission(the"Commission")pursuanttotheSecuritiesExchangeActof 1934,asamended,andaContinuingDisclosureUndertaking(the"Undertaking")hereinafterdescribed to: June9,2008 30 CityCouncilMeetingMinutes (a)Provideorcausetobeprovidedtoeachnationallyrecognizedmunicipalsecuritiesinformation repository("NRMSIR")andtotheappropriatestateinformationdepository("SID"),ifany,fortheStateof Minnesota,ineachcaseasdesignatedbytheCommissioninaccordancewiththeRule,certainannual financialinformationandoperatingdatainaccordancewiththeUndertaking.TheCityreservestheright tomodifyfromtimetotimethetermsoftheUndertakingasprovidedtherein. (b)Provideorcausetobeprovided,inatimelymanner,to(i)eachNRMSIRortotheMunicipal SecuritiesRulemakingBoard("MSRB")and(ii)theSID,noticeoftheoccurrenceofcertainmaterial eventswithrespecttotheBondsinaccordancewiththeUndertaking. (c)Provideorcausetobeprovided,inatimelymanner,to(i)eachNRMSIRortotheMSRBand (ii)theSID,noticeofafailurebytheCitytoprovidetheannualfinancialinformationwithrespecttothe CitydescribedintheUndertaking. (d)TheCityagreesthatitscovenantspursuanttotheRulesetforthinthisparagraphandinthe UndertakingisintendedtobeforthebenefitoftheHoldersoftheBondsandshallbeenforceableon behalfofsuchHolders;providedthattherighttoenforcetheprovisionsofthesecovenantsshallbe limitedtoarighttoobtainspecificenforcementoftheCity'sobligationsunderthecovenants. TheMayorandClerkoftheCity,oranyotherofficeroftheCityauthorizedtoactintheirplace (the"Officers")areherebyauthorizedanddirectedtoexecuteonbehalfoftheCitytheUndertakingin substantiallytheformpresentedtotheCityCouncilsubjecttosuchmodificationsthereoforadditions theretoasare(i)consistentwiththerequirementsundertheRule,(ii)requiredbythePurchaserofthe Bonds,and(iii)acceptabletotheOfficers. 20.Defeasance.WhenallBondshavebeendischargedasprovidedinthisparagraph,all pledges,covenantsandotherrightsgrantedbythisresolutiontotheregisteredholdersoftheBonds shall,totheextentpermittedbylaw,cease.TheCitymaydischargeitsobligationswithrespecttoany BondswhicharedueonanydatebyirrevocablydepositingwiththeBondRegistraronorbeforethat dateasumsufficientforthepaymentthereofinfull;orifanyBondshouldnotbepaidwhendue,itmay neverthelessbedischargedbydepositingwiththeBondRegistrarasumsufficientforthepayment thereofinfullwithinterestaccruedtothedateofsuchdeposit.TheCitymayalsodischargeits obligationswithrespecttoanyprepayableBondscalledforredemptiononanydatewhentheyare prepayableaccordingtotheirterms,bydepositingwiththeBondRegistraronorbeforethatdateasum sufficientforthepaymentthereofinfull,providedthatnoticeofredemptionthereofhasbeendulygiven. TheCitymayalsoatanytimedischargeitsobligationswithrespecttoanyBonds,subjecttothe provisionsoflawnoworhereafterauthorizingandregulatingsuchaction,bydepositingirrevocablyin escrow,withasuitablebankinginstitutionqualifiedbylawasanescrowagentforthispurpose,cashor securitiesdescribedinMinnesotaStatutes,Section475.67,Subdivision8,bearinginterestpayableat suchtimesandatsuchratesandmaturingonsuchdatesasshallberequired,withoutregardtosale and/orreinvestment,topayallamountstobecomeduethereontomaturityor,ifnoticeofredemptionas hereinrequiredhasbeendulyprovidedfor,tosuchearlierredemptiondate. 21.ComplianceWithReimbursementBondRegulations.Theprovisionsofthisparagraphare intendedtoestablishandprovidefortheCity'scompliancewithUnitedStatesTreasuryRegulations Section1.150-2(the"ReimbursementRegulations")applicabletothe"reimbursementproceeds"ofthe Bonds,beingthoseportionsthereofwhichwillbeusedbytheCitytoreimburseitselfforanyexpenditure whichtheCitypaidorwillhavepaidpriortotheClosingDate(a"ReimbursementExpenditure"). TheCityherebycertifiesand/orcovenantsasfollows: (a)Notlaterthan60daysafterthedateofpaymentofaReimbursementExpenditure,theCity(or persondesignatedtodosoonbehalfoftheCity)hasmadeorwillhavemadeawrittendeclarationofthe City'sofficialintent(a"Declaration")whicheffectively(i)statestheCity'sreasonableexpectationto reimburseitselfforthepaymentoftheReimbursementExpenditureoutoftheproceedsofasubsequent June9,2008 31 CityCouncilMeetingMinutes borrowing;(ii)givesageneralandfunctionaldescriptionoftheproperty,projectorprogramtowhichthe DeclarationrelatesandforwhichtheReimbursementExpenditureispaid,oridentifiesaspecificfundor accountoftheCityandthegeneralfunctionalpurposethereoffromwhichtheReimbursement Expenditurewastobepaid(collectivelythe"Project");and(iii)statesthemaximumprincipalamountof debtexpectedtobeissuedbytheCityforthepurposeoffinancingtheProject;provided,however,that nosuchDeclarationshallnecessarilyhavebeenmadewithrespectto:(i)"preliminaryexpenditures"for theProject,definedintheReimbursementRegulationstoincludeengineeringorarchitectural,surveying andsoiltestingexpensesandsimilarprefatorycosts,whichintheaggregatedonotexceed20%ofthe "issueprice"oftheBonds,and(ii)a deminimis amountofReimbursementExpendituresnotinexcessof thelesserof$100,000or5%oftheproceedsoftheBonds. (b)EachReimbursementExpenditureisacapitalexpenditureoracostofissuanceoftheBonds oranyoftheothertypesofexpendituresdescribedinSection1.150-2(d)(3)oftheReimbursement Regulations. (c)The"reimbursementallocation"describedintheReimbursementRegulationsforeach ReimbursementExpenditureshallandwillbemadeforthwithfollowing(butnotpriorto)theissuanceof theBondsandinalleventswithintheperiodendingonthedatewhichisthelaterofthreeyearsafter paymentoftheReimbursementExpenditureoroneyearafterthedateonwhichtheProjecttowhichthe ReimbursementExpenditurerelatesisfirstplacedinservice. (d)EachsuchreimbursementallocationwillbemadeinawritingthatevidencestheCity'suseof BondproceedstoreimbursetheReimbursementExpenditureand,ifmadewithin30daysafterthe Bondsareissued,shallbetreatedasmadeonthedaytheBondsareissued. Provided,however,thattheCitymaytakeactioncontrarytoanyoftheforegoingcovenantsin thisparagraphuponreceiptofanopinionofitsBondCounselfortheBondsstatingineffectthatsuch actionwillnotimpairthetax-exemptstatusoftheBonds. 22.CertificateofRegistration.TheClerkisherebydirectedtofileacertifiedcopyofthisresolution withtheCountyAuditorofRamseyCounty,Minnesota,togetherwithsuchotherinformationasthe Auditorshallrequire,andtoobtaintheCountyAuditor'scertificatethattheBondshavebeenenteredin theCountyAuditor'sBondRegisterandthatthetaxlevyrequiredbylawhasbeenmade. 23.RecordsandCertificates.TheofficersoftheCityareherebyauthorizedanddirectedto prepareandfurnishtothePurchaser,andtotheattorneysapprovingthelegalityoftheissuanceofthe Bonds,certifiedcopiesofallproceedingsandrecordsoftheCityrelatingtotheBondsandtothe financialconditionandaffairsoftheCity,andsuchotheraffidavits,certificatesandinformationasare requiredtoshowthefactsrelatingtothelegalityandmarketabilityoftheBondsasthesameappearfrom thebooksandrecordsundertheircustodyandcontrolorasotherwiseknowntothem,andallsuch certifiedcopies,certificatesandaffidavits,includinganyheretoforefurnished,shallbedeemed representationsoftheCityastothefactsrecitedtherein. 24.NegativeCovenantastoUseofBondProceedsandImprovements.TheCityhereby covenantsnottousetheproceedsoftheBondsortousetheImprovements,ortocauseorpermitthem tobeused,ortoenterintoanydeferredpaymentarrangementsforthecostoftheImprovements,insuch amannerastocausetheBondstobe"privateactivitybonds"withinthemeaningofSections103and 141through150oftheCode. 25.Tax-ExemptStatusoftheBonds;Rebate.TheCityshallcomplywithrequirementsnecessary undertheCodetoestablishandmaintaintheexclusionfromgrossincomeunderSection103ofthe CodeoftheinterestontheBonds,includingwithoutlimitation(a)requirementsrelatingtotemporary periodsforinvestments,(b)limitationsonamountsinvestedatayieldgreaterthantheyieldonthe Bonds,and(c)therebateofexcessinvestmentearningstotheUnitedStates.TheCityexpectstosatisfy June9,2008 32 CityCouncilMeetingMinutes the24-monthexpenditureexemptionforgrossproceedsoftheBondsasprovidedinSection1.148- 7(d)(1)oftheRegulations.TheMayorandorClerkareherebyauthorizedanddirectedtomakesuch electionsastoarbitrageandrebatemattersrelatingtotheBondsastheydeemnecessary,appropriate ordesirableinconnectionwiththeBonds,andallsuchelectionsshallbe,andshallbedeemedand treatedas,electionsoftheCity. 26.DesignationofQualifiedTax-ExemptObligations.InordertoqualifytheBondsas"qualified tax-exemptobligations"withinthemeaningofSection265(b)(3)oftheCode,theCityhereby (a)theBondsareissuedafterAugust7,1986; (b)theBondsarenot"privateactivitybonds"asdefinedinSection141oftheCode; theCityherebydesignatestheBondsas"qualifiedtaxexemptobligations"forpurposesof (c) Section265(b)(3)oftheCode;followingfactualstatementsandrepresentations: makesthefollowingfactualstatementsandrepresentations: (d)thereasonablyanticipatedamountoftaxexemptobligations(otherthanprivateactivitybonds, treatingqualified501(c)(3)bondsasnotbeingprivateactivitybonds)whichwillbeissuedbytheCity (andallentitiestreatedasoneissuerwiththeCity,andallsubordinateentitieswhoseobligationsare treatedasissuedbytheCity)duringthiscalendaryear2008willnotexceed$10,000,000;and (e)notmorethan$10,000,000ofobligationsissuedbytheCityduringthiscalendaryear2008 havebeendesignatedforpurposesofSection265(b)(3)oftheCode;and (f)theaggregatefaceamountoftheBondsdoesnotexceed$10,000,000. TheCityshalluseitsbesteffortstocomplywithanyfederalproceduralrequirementswhich mayapplyinordertoeffectuatethedesignationmadebythisparagraph. 27.Severability.Ifanysection,paragraphorprovisionofthisresolutionshallbeheldtobeinvalid orunenforceableforanyreason,theinvalidityorunenforceabilityofsuchsection,paragraphorprovision shallnotaffectanyoftheremainingprovisionsofthisresolution. 28.Headings.Headingsinthisresolutionareincludedforconvenienceofreferenceonlyandare notaparthereof,andshallnotlimitordefinethemeaningofanyprovisionhereof. ThemotionfortheadoptionoftheforegoingresolutionwasdulysecondedbyCouncilmember Hjelleand,afterafulldiscussionthereofanduponavotebeingtakenthereon,thefollowingvotedin favorthereof:All(5) andthefollowingvotedagainstthesame:None(0) Whereupontheresolutionwasdeclareddulypassedandadopted. STATEOFMINNESOTA COUNTYOFRAMSEY CITYOFMAPLEWOOD June9,2008 33 CityCouncilMeetingMinutes I,theundersigned,beingthedulyqualifiedandactingClerkoftheCityofMaplewood,Minnesota, DOHEREBYCERTIFYthatIhavecomparedtheattachedandforegoingextractofminuteswiththe originalthereofonfileinmyoffice,andthatthesameisafull,trueandcompletetranscriptoftheminutes ofameetingoftheCityCouncil,dulycalledandheldonthedatethereinindicated,insofarassuch minutesrelatetoconsideringproposalsfor,andauthorizingtheissuanceandawardingthecompetitive, negotiatedsaleof$9,970,000GeneralObligationBonds,Series2008A. WITNESSmyhandonJune9,2008. _________________________________ Clerk SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 5.ResolutionAcceptingProposalontheCompetitiveNegotiatedSaleof $1,070,000GeneralObligationImprovementRefundingBonds,Series2008B, ProvidingfortheirIssuance. CouncilmemberNephewmovedtoapprovetheResolutionAcceptingProposalonthe CompetitiveNegotiatedSaleof$1,070,000GeneralObligationImprovementRefundingBonds, Series2008B,ProvidingfortheirIssuance. EXTRACTOFMINUTESOFAMEETINGOFTHECITYCOUNCILOFTHE CITYOFMAPLEWOOD,MINNESOTA HELD:June9,2008 Pursuanttoduecallandnoticethereof,aregularmeetingoftheCityCounciloftheCityofMaplewood, RamseyCounty,Minnesota,wasdulycalledandheldattheCityHallonJune9,2008at7:00p.m.,for thepurpose,inpart,ofconsideringproposalsforandawardingthecompetitivenegotiatedsaleof, $1,070,000GeneralObligationImprovementRefundingBonds,Series2008B. Thefollowingmemberswerepresent:Mayor,DianaLongrie Councilmember,EricHjelle Councilmember,KathleenJuenemann June9,2008 34 CityCouncilMeetingMinutes Councilmember,JohnNephew Councilmember,WillRossbach andthefollowingwereabsent:None InaccordancewiththeresolutionadoptedbytheCityCouncilonMay15,2008,theCityClerk presentedproposalson$1,070,000GeneralObligationImprovementRefundingBonds,Series2008B, whichwerereceivedandtabulatedattheofficesofSpringstedIncorporatedonthissameday: BidderInterestRateTrueInterestCost (SEEATTACHEDINSTAFFREPORT) TheCouncilthenproceededtoconsideranddiscusstheproposals,afterwhichmember CouncilmemberNephewintroducedthefollowingresolutionandmoveditsadoption: RESOLUTION08-06-089 ACCEPTINGPROPOSALONTHECOMPETITIVENEGOTIATEDSALEOF$1,070,000 GENERALOBLIGATIONIMPROVEMENTREFUNDINGBONDS,SERIES2008B,AND PROVIDINGFORTHEIRISSUANCE A.WHEREAS,theCityCounciloftheCityofMaplewood,Minnesota(the"City")hasheretofore determinedanddeclaredthatitisnecessaryandexpedienttoprovidemoneysforacurrent refundingoftheCity'sGeneralObligationImprovementBonds,Series1998A,datedSeptember1, 1998(the"Prior1998Bonds")whichmatureonandafterFebruary1,2009;and B.WHEREAS,$565,000oftheprincipalamountofthePrior1998Bondswhichmatureonand afterFebruary1,2009,arecallableonAugust1,2008,atapriceofparplusaccruedinterest,as providedintheResolutionoftheCityCouncil,adoptedAugust20,1998,authorizingtheissuanceof thePrior1998Bonds(the"Prior1998Resolution");and C.WHEREAS,theCityhasheretoforedeterminedanddeclaredthatitisnecessaryand expedienttoprovidemoneysforacurrentrefundingoftheCity'sGeneralObligationImprovement Bonds,Series1999A,datedOctober1,1999(the"Prior1999Bonds")whichmatureonandafter February1,2009;and D.WHEREAS,$475,000oftheprincipalamountofthePrior1999Bondswhichmatureonand afterFebruary1,2009,arecallableonAugust1,2008,atapriceofparplusaccruedinterest,as providedintheResolutionoftheCityCouncil,adoptedSeptember27,1999,authorizingtheissuanceof thePrior1999Bonds(the"Prior1999Resolution");and E.WHEREAS,thePrior1998BondsandthePrior1999Bondsarehereinafterreferredto asthePriorBonds. June9,2008 35 CityCouncilMeetingMinutes F.WHEREAS,therefundingofthePriorBondsmaturingonandafterFebruary1,2009(the "RefundedBonds"),isconsistentwithcovenantsmadewiththeholdersthereof,andisnecessaryand desirableforthereductionofdebtservicecosttotheCity;and G.WHEREAS,theCityCouncilhasheretoforedeterminedanddeclaredthatitisnecessaryand expedienttoissue$1,070,000GeneralObligationImprovementRefundingBonds,Series2008B, pursuanttoMinnesotaStatutes,Chapter475,toprovidemoneysforacurrentrefundingoftheRefunded Bonds;and H.WHEREAS,itisinthebestinterestsoftheCitythattheBondsbeissuedinbook-entryformas hereinafterprovided;and NOW,THEREFORE,BEITRESOLVEDbytheCityCounciloftheCityof Maplewood,Minnesota,asfollows: 1.AcceptanceofProposal.Theproposalof________________________________ _______________(the"Purchaser"),topurchase$1,070,000GeneralObligationImprovement RefundingBonds,Series2008BoftheCity(the"Bonds"orthe"RefundingBonds",orindividuallya "Bond"),inaccordancewiththeTermsofProposal,attheratesofinteresthereinaftersetforth,andto paythereforethesumof$___________,plusinterestaccruedtosettlement,isherebyfound, determinedanddeclaredtobethemostfavorableproposalreceivedandisherebyaccepted,andthe Bondsareherebyawardedtosaidproposalmaker.TheCityClerkisdirectedtoretainthedepositof saidproposalmakerandtoforthwithreturntotheunsuccessfulproposalmakerstheirgoodfaithchecks anddrafts. 2.BondTerms. (a)Title;OriginalIssueDate;Denominations;Maturities;TermBondOption.TheBondsshallbe titled"GeneralObligationImprovementRefundingBonds,Series2008B",shallbedatedJuly1,2008,as thedateoforiginalissueandshallbeissuedforthwithonoraftersuchdateasfullyregisteredbonds. TheBondsshallbenumberedfromR-1upwardinthedenominationof$5,000eachorinanyintegral multiplethereofofasinglematurity.TheBondsshallmatureonFebruary1,intheyearsandamountsas follows:YearAmount 2009$ 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Alldatesareinclusive. June9,2008 36 CityCouncilMeetingMinutes AsmayberequestedbythePurchaser,oneormoretermBondsmaybeissuedhaving mandatorysinkingfundredemptionandfinalmaturityamountsconformingtotheforegoingprincipal repaymentschedule,andcorrespondingadditionsmaybemadetotheprovisionsoftheapplicable Bond(s). (b)BookEntryOnlySystem.TheDepositoryTrustCompany,alimitedpurposetrustcompany organizedunderthelawsoftheStateofNewYorkoranyofitssuccessorsoritssuccessorstoits functionshereunder(the"Depository")willactassecuritiesdepositoryfortheBonds,andtothisend: (i)TheBondsshallbeinitiallyissuedand,solongastheyremaininbookentryformonly(the "BookEntryOnlyPeriod"),shallatalltimesbeintheformofaseparatesinglefullyregisteredBondfor eachmaturityoftheBonds;andforpurposesofcomplyingwiththisrequirementunderparagraphs5and 10AuthorizedDenominationsforanyBondshallbedeemedtobelimitedduringtheBookEntryOnly PeriodtotheoutstandingprincipalamountofthatBond. (ii)Uponinitialissuance,ownershipoftheBondsshallberegisteredinabondregistermaintained bytheBondRegistrar(ashereinafterdefined)inthenameofCEDE&CO.,asthenominee(itorany nomineeoftheexistingorasuccessorDepository,the"Nominee"). (iii)WithrespecttotheBondsneithertheCitynortheBondRegistrarshallhaveanyresponsibility orobligationtoanybroker,dealer,bank,oranyotherfinancialinstitutionforwhichtheDepositoryholds Bondsassecuritiesdepository(the"Participant")orthepersonforwhichaParticipantholdsaninterest intheBondsshownonthebooksandrecordsoftheParticipant(the"BeneficialOwner").Without limitingtheimmediatelyprecedingsentence,neithertheCity,northeBondRegistrar,shallhaveany suchresponsibilityorobligationwithrespectto(A)theaccuracyoftherecordsoftheDepository,the NomineeoranyParticipantwithrespecttoanyownershipinterestintheBonds,or(B)thedeliverytoany Participant,anyOwneroranyotherperson,otherthantheDepository,ofanynoticewithrespecttothe Bonds,includinganynoticeofredemption,or(C)thepaymenttoanyParticipant,anyBeneficialOwner oranyotherperson,otherthantheDepository,ofanyamountwithrespecttotheprincipaloforpremium, ifany,orinterestontheBonds,or(D)theconsentgivenorotheractiontakenbytheDepositoryasthe RegisteredHolderofanyBonds(the"Holder").Forpurposesofsecuringthevoteorconsentofany HolderunderthisResolution,theCitymay,however,relyuponanomnibusproxyunderwhichthe DepositoryassignsitsconsentingorvotingrightstocertainParticipantstowhoseaccountstheBonds arecreditedontherecorddateidentifiedinalistingattachedtotheomnibusproxy. (iv)TheCityandtheBondRegistrarmaytreatasanddeemtheDepositorytobetheabsolute owneroftheBondsforthepurposeofpaymentoftheprincipalofandpremium,ifany,andintereston theBonds,forthepurposeofgivingnoticesofredemptionandothermatterswithrespecttotheBonds, forthepurposeofobtaininganyconsentorotheractiontobetakenbyHoldersforthepurposeof registeringtransferswithrespecttosuchBonds,andforallpurposewhatsoever.TheBondRegistrar,as payingagenthereunder,shallpayallprincipalofandpremium,ifany,andinterestontheBondsonlyto theHolderortheHoldersoftheBondsasshownonthebondregister,andallsuchpaymentsshallbe validandeffectivetofullysatisfyanddischargetheCity'sobligationswithrespecttotheprincipalofand premium,ifany,andinterestontheBondstotheextentofthesumorsumssopaid. (v)UpondeliverybytheDepositorytotheBondRegistrarofwrittennoticetotheeffectthatthe DepositoryhasdeterminedtosubstituteanewNomineeinplaceoftheexistingNominee,andsubjectto thetransferprovisionsinparagraph10hereof,referencestotheNomineehereundershallrefertosuch newNominee. (vi)SolongasanyBondisregisteredinthenameofaNominee,allpaymentswithrespecttothe principalofandpremium,ifany,andinterestonsuchBondandallnoticeswithrespecttosuchBond shallbemadeandgiven,respectively,bytheBondRegistrarorCity,asthecasemaybe,tothe DepositoryasprovidedintheLetterofRepresentationstotheDepositoryrequiredbytheDepositoryasa conditiontoitsactingasbook-entryDepositoryfortheBonds(saidLetterofRepresentations,together June9,2008 37 CityCouncilMeetingMinutes withanyreplacementthereoforamendmentorsubstitutethereto,includinganystandardproceduresor policiesreferencedthereinorapplicabletheretorespectingtheproceduresandothermattersrelatingto theDepository'sroleasbook-entryDepositoryfortheBonds,collectivelyhereinafterreferredtoasthe "LetterofRepresentations"). (vii)AlltransfersofbeneficialownershipinterestsineachBondissuedinbook-entryformshallbe limitedinprincipalamounttoAuthorizedDenominationsandshallbeaffectedbyproceduresbythe DepositorywiththeParticipantsforrecordingandtransferringtheownershipofbeneficialinterestsin suchBonds. (viii)InconnectionwithanynoticeorothercommunicationtobeprovidedtotheHolderspursuant tothisResolutionbytheCityorBondRegistrarwithrespecttoanyconsentorotheractiontobetakenby Holders,theDepositoryshallconsiderthedateofreceiptofnoticerequestingsuchconsentorother actionastherecorddateforsuchconsentorotheraction;provided,thattheCityortheBondRegistrar mayestablishaspecialrecorddateforsuchconsentorotheraction.TheCityortheBondRegistrar shall,totheextentpossible,givetheDepositorynoticeofsuchspecialrecorddatenotlessthan15 calendardaysinadvanceofsuchspecialrecorddatetotheextentpossible. (ix)AnysuccessorBondRegistrarinitswrittenacceptanceofitsdutiesunderthisResolutionand anypayingagency/bondregistraragreement,shallagreetotakeanyactionsnecessaryfromtimetotime tocomplywiththerequirementsoftheLetterofRepresentations. (x)InthecaseofapartialprepaymentofaBond,theHoldermay,inlieuofsurrenderingthe BondsforaBondofalesserdenominationasprovidedinparagraph5hereof,makeanotationofthe reductioninprincipalamountonthepanelprovidedontheBondstatingtheamountsoredeemed. (c)TerminationofBook-EntryOnlySystem.DiscontinuanceofaparticularDepository'sservicesand terminationofthebook-entryonlysystemmaybeaffectedasfollows: (i)TheDepositorymaydeterminetodiscontinueprovidingitsserviceswithrespecttotheBonds atanytimebygivingwrittennoticetotheCityanddischargingitsresponsibilitieswithrespectthereto underapplicablelaw.TheCitymayterminatetheservicesoftheDepositorywithrespecttotheBondifit determinesthattheDepositoryisnolongerabletocarryoutitsfunctionsassecuritiesdepositoryorthe continuationofthesystemofbook-entrytransfersthroughtheDepositoryisnotinthebestinterestsof theCityortheBeneficialOwners. (ii)UponterminationoftheservicesoftheDepositoryasprovidedintheprecedingparagraph, andifnosubstitutesecuritiesdepositoryiswillingtoundertakethefunctionsoftheDepositoryhereunder canbefoundwhich,intheopinionoftheCity,iswillingandabletoassumesuchfunctionsupon reasonableorcustomaryterms,oriftheCitydeterminesthatitisinthebestinterestsoftheCityorthe BeneficialOwnersoftheBondthattheBeneficialOwnersbeabletoobtaincertificatesfortheBonds,the BondsshallnolongerberegisteredasbeingregisteredinthebondregisterinthenameoftheNominee, butmayberegisteredinwhatevernameornamestheHolderoftheBondsshalldesignateatthattime, inaccordancewithparagraph11hereof.TotheextentthattheBeneficialOwnersaredesignatedasthe transfereebytheHolders,inaccordancewithparagraph10hereof,theBondswillbedeliveredtothe BeneficialOwners. (iii)Nothinginthissubparagraph(c)shalllimitorrestricttheprovisionsofparagraph10hereof. (d)LetterofRepresentations.TheprovisionsintheLetterofRepresentationsareincorporatedherein byreferenceandmadeapartoftheresolution,andifandtotheextentanysuchprovisionsare inconsistentwiththeotherprovisionsofthisresolution,theprovisionsintheLetterofRepresentations shallcontrol. 3.Purpose;RefundingFindings.TheBondsshallprovidefundsforacurrentrefundingofthe June9,2008 38 CityCouncilMeetingMinutes RefundedBonds(the"Refunding").Itisherebyfound,determinedanddeclaredthattheRefundingis pursuanttoMinnesotaStatutes,Section475.67,andshallresultinareductionofdebtservicecosttothe City. 4.Interest.TheBondsshallbearinterestpayablesemiannuallyonFebruary1andAugust1of eachyear(each,an"InterestPaymentDate"),commencingFebruary1,2009,calculatedonthebasisof a360-dayyearoftwelve30-daymonths,attherespectiveratesperannumsetforthoppositethe maturityyearsasfollows: MaturityYearInterestRate 2009% 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 5.NoRedemption.TheBondsshallnotbesubjecttoredemptionandprepaymentpriortotheir statedmaturitydates. 6.BondRegistrar.____________________,in_____________,__________,isappointedtoact asbondregistrarandtransferagentwithrespecttotheBonds(the"BondRegistrar"),andshalldoso unlessanduntilasuccessorBondRegistrarisdulyappointed,allpursuanttoanycontracttheCityand BondRegistrarshallexecutewhichisconsistentherewith.TheBondRegistrarshallalsoserveas payingagentunlessanduntilasuccessorpayingagentisdulyappointed.Principalandinterestonthe Bondsshallbepaidtotheregisteredholders(orrecordholders)oftheBondsinthemannersetforthin theformofBondandparagraph12ofthisresolution. 7.FormofBond.TheBonds,togetherwiththeBondRegistrar'sCertificateofAuthentication,the formofAssignmentandtheregistrationinformationthereon,shallbeinsubstantiallythefollowingform: UNITEDSTATESOFAMERICA STATEOFMINNESOTA RAMSEYCOUNTY CITYOFMAPLEWOOD R-_________$_________ GENERALOBLIGATIONIMPROVEMENTMATURITYDATEOF REFUNDINGBOND,SERIES2008B INTEREST RATEDATEORIGINALISSUECUSIP REGISTEREDOWNERCEDE&CO. FEBRUARY1,20__JULY1,2008 June9,2008 39 CityCouncilMeetingMinutes PRINCIPALAMOUNT:__________________________________________DOLLARS TheCityofMaplewood,RamseyCounty,Minnesota(the"Issuer"),certifiesthatitisindebtedand forvaluereceivedpromisestopaytotheregisteredownerspecifiedabove,orregisteredassignsinthe mannerhereinaftersetforth,theprincipalamountspecifiedabove,onthematuritydatespecifiedabove, andtopayinterestthereonsemiannuallyonFebruary1andAugust1ofeachyear(each,an"Interest PaymentDate"),commencingFebruary1,2009,attherateperannumspecifiedabove(calculatedon thebasisofa360-dayyearoftwelve30-daymonths)untiltheprincipalsumispaidorhasbeenprovided for.ThisBondwillbearinterestfromthemostrecentInterestPaymentDatetowhichinteresthasbeen paidor,ifnointeresthasbeenpaid,fromthedateoforiginalissuehereof.Theprincipalofandpremium, ifany,onthisBondarepayableuponpresentationandsurrenderhereofattheprincipalofficeof ___________________________________in____________,___________(the"BondRegistrar"), actingaspayingagent,oranysuccessorpayingagentdulyappointedbytheIssuer.Interestonthis BondwillbepaidoneachInterestPaymentDatebycheckordraftmailedtothepersoninwhosename thisBondisregistered(the"Holder"or"Bondholder")ontheregistrationbooksoftheIssuermaintained bytheBondRegistrarandattheaddressappearingthereonatthecloseofbusinessonthefifteenthday ofthecalendarmonthnextprecedingsuchInterestPaymentDate(the"RegularRecordDate").Any interestnotsotimelypaidshallceasetobepayabletothepersonwhoistheHolderhereofasofthe RegularRecordDate,andshallbepayabletothepersonwhoistheHolderhereofatthecloseof businessonadate(the"SpecialRecordDate")fixedbytheBondRegistrarwhenevermoneybecomes availableforpaymentofthedefaultedinterest.NoticeoftheSpecialRecordDateshallbegivento BondholdersnotlessthantendayspriortotheSpecialRecordDate.Theprincipalofandpremium,if any,andinterestonthisBondarepayableinlawfulmoneyoftheUnitedStatesofAmerica.Solongas thisBondisregisteredinthenameoftheDepositoryoritsNomineeasprovidedintheResolution hereinafterdescribed,andasthosetermsaredefinedtherein,paymentofprincipalof,premium,ifany, andinterestonthisBondandnoticewithrespecttheretoshallbemadeasprovidedinLetterof Representations,asdefinedintheResolution,andsurrenderofthisBondshallnotberequiredfor paymentoftheredemptionpriceuponapartialredemptionofthisBond.Untilterminationofthebook- entryonlysystempursuanttotheResolution,Bondsmayonlyberegisteredinthenameofthe DepositoryoritsNominee. NoRedemption.AllBondsofthisissue(the"Bonds")arenotsubjecttoredemptionand prepaymentpriortotheirstatedmaturitydates. Issuance;Purpose;GeneralObligation.ThisBondisoneofanissueinthetotalprincipalamount of$1,070,000,alloflikedateoforiginalissueandtenor,exceptastonumber,maturity,interestrate,and denomination,whichBondhasbeenissuedpursuanttoandinfullconformitywiththeConstitutionand lawsoftheStateofMinnesotaandpursuanttoaresolutionadoptedbytheCityCounciloftheIssueron June9,2008(the"Resolution"),forthepurposeofprovidingfundsforacurrentrefundingoftheIssuer's GeneralObligationImprovementBonds,Series1998A,datedSeptember1,1998,whichmatureonand afterFebruary1,2009andtheIssuer'sGeneralObligationImprovementBonds,Series1999A,dated October1,1999,whichmatureonandafterFebruary1,2009.ThisBondispayableoutoftheDebt ServiceAccountoftheIssuer'sGeneralObligationImprovementRefundingBonds,Series2008BFund. ThisBondconstitutesageneralobligationoftheIssuer,andtoprovidemoneysforthepromptandfull paymentofitsprincipal,premium,ifany,andinterestwhenthesamebecomedue,thefullfaithand creditandtaxingpowersoftheIssuerhavebeenandareherebyirrevocablypledged. Denominations;Exchange;Resolution.TheBondsareissuablesolelyinfullyregisteredformin thedenominationsof$5,000andintegralmultiplesthereofofasinglematurityandareexchangeablefor June9,2008 40 CityCouncilMeetingMinutes fullyregisteredBondsofotherauthorizeddenominationsinequalaggregateprincipalamountsatthe principalofficeoftheBondRegistrar,butonlyinthemannerandsubjecttothelimitationsprovidedinthe Resolution.ReferenceisherebymadetotheResolutionforadescriptionoftherightsanddutiesofthe BondRegistrar.CopiesoftheResolutionareonfileintheprincipalofficeoftheBondRegistrar. Transfer.ThisBondistransferablebytheHolderinpersonorbytheHolder'sattorneyduly authorizedinwritingattheprincipalofficeoftheBondRegistraruponpresentationandsurrenderhereof totheBondRegistrar,allsubjecttothetermsandconditionsprovidedintheResolutionandto reasonableregulationsoftheIssuercontainedinanyagreementwiththeBondRegistrar.Thereupon theIssuershallexecuteandtheBondRegistrarshallauthenticateanddeliver,inexchangeforthis Bond,oneormorenewfullyregisteredBondsinthenameofthetransferee(butnotregisteredinblank orto"bearer"orsimilardesignation),ofanauthorizeddenominationordenominations,inaggregate principalamountequaltotheprincipalamountofthisBond,ofthesamematurityandbearinginterestat thesamerate. FeesuponTransferorLoss.TheBondRegistrarmayrequirepaymentofasumsufficientto coveranytaxorothergovernmentalchargepayableinconnectionwiththetransferorexchangeofthis BondandanylegalorunusualcostsregardingtransfersandlostBonds. TreatmentofRegisteredOwners.TheIssuerandBondRegistrarmaytreatthepersoninwhose namethisBondisregisteredastheownerhereofforthepurposeofreceivingpaymentasherein provided(exceptasotherwiseprovidedhereinwithrespecttotheRecordDate)andforallother purposes,whetherornotthisBondshallbeoverdue,andneithertheIssuernortheBondRegistrarshall beaffectedbynoticetothecontrary. Authentication.ThisBondshallnotbevalidorbecomeobligatoryforanypurposeorbeentitledto anysecurityunlesstheCertificateofAuthenticationhereonshallhavebeenexecutedbythe BondRegistrar. QualifiedTax-ExemptObligation.ThisBondhasbeendesignatedbytheIssuerasa "qualifiedtax-exemptobligation"forpurposesofSection265(b)(3)oftheInternalRevenueCodeof 1986,asamended. ITISHEREBYCERTIFIEDANDRECITEDthatallacts,conditionsandthingsrequiredbythe ConstitutionandlawsoftheStateofMinnesotatobedone,tohappenandtobeperformed,precedentto andintheissuanceofthisBond,havebeendone,havehappenedandhavebeenperformed,inregular anddueform,timeandmannerasrequiredbylaw,andthatthisBond,togetherwithallotherdebtsof theIssueroutstandingonthedateoforiginalissuehereofandthedateofitsissuanceanddeliverytothe originalpurchaser,doesnotexceedanyconstitutionalorstatutorylimitationofindebtedness. INWITNESSWHEREOF,theCityofMaplewood,RamseyCounty,Minnesota,byitsCity CouncilhascausedthisBondtobeexecutedonitsbehalfbythefacsimilesignaturesofitsMayorand itsCityClerk. June9,2008 41 CityCouncilMeetingMinutes DateofRegistration:Registrableby:____________________ _____________________________ BONDREGISTRAR S Payable at: CERTIFICATEOF AUTHENTICATION ThisBondisoneoftheBondsCITYOFMAPLEWOOD describedintheResolutionRAMSEYCOUNTY,MINNESOTA mentionedwithin. /s/Facsimile _________________________ Mayor ___________________________ ___________________________ ___________________________ BondRegistrar /s/Facsimile __________________________ Clerk By__________________________ AuthorizedSignature ABBREVIATIONS Thefollowingabbreviations,whenusedintheinscriptiononthefaceofthisBond,shallbe construedasthoughtheywerewrittenoutinfullaccordingtoapplicablelawsorregulations: TENCOM-astenantsincommonTENENT-astenantsbytheentiretiesJTTEN-asjointtenantswith rightofsurvivorshipandnotastenantsincommonUTMA-_____________ascustodianfor _____________ (Cust)(Minor)underthe_____________________UniformTransfersto MinorsAct(State) Additionalabbreviationsmayalsobeusedthoughnotintheabovelist. ASSIGNMENT June9,2008 42 CityCouncilMeetingMinutes Forvaluereceived,theundersignedherebysells,assignsandtransfersunto________thewithin Bondanddoesherebyirrevocablyconstituteandappoint________attorneytotransfertheBondonthe bookskeptfortheregistrationthereof,withfullpowerofsubstitutioninthepremises. Dated:_______________________________________________________________ Notice:Theassignor'ssignaturetothisassignmentmust correspondwiththenameasitappearsuponthefaceof thewithinBondineveryparticular,withoutalterationorany changewhatever. SignatureGuaranteed: Signature(s)mustbeguaranteedbyanationalbankortrustcompanyorbyabrokeragefirmhaving amembershipinoneofthemajorstockexchangesoranyother"EligibleGuarantorInstitution"as definedin17CFR240.17Ad-15(a)(2). TheBondRegistrarwillnotaffecttransferofthisBondunlesstheinformationconcerningthe transfereerequestedbelowisprovided. NameandAddress:________________________________________ (IncludeinformationforalljointownersiftheBondisheldbyjointaccount.) 8.Execution;TemporaryBonds.TheBondsshallbeprinted(or,attherequestofthe Purchaser,typewritten)shallbeexecutedonbehalfoftheCitybythesignaturesofitsMayorand ClerkandbesealedwiththesealoftheCity;provided,however,thatthesealoftheCitymaybea printed(or,attherequestofthePurchaser,photocopied)facsimile;andprovidedfurtherthatbothof suchsignaturesmaybeprinted(or,attherequestofthePurchaser,photocopied)facsimilesandthe corporatesealmaybeomittedontheBondsaspermittedbylaw.Intheeventofdisabilityor resignationorotherabsenceofeitherofficer,theBondsmaybesignedbythemanualorfacsimile signatureofanofficerwhomayactonbehalfoftheabsentordisabledofficer.Incaseeitherofficer whosesignatureorfacsimileofwhosesignatureshallappearontheBondsshallceasetobesuch officerbeforethedeliveryoftheBonds,thesignatureorfacsimileshallneverthelessbevalidand sufficientforallpurposes,thesameasiftheofficerhadremainedinofficeuntildelivery.TheCity mayelecttodeliver,inlieuofprinteddefinitivebonds,oneormoretypewrittentemporarybondsin substantiallytheformsetforthabove,withsuchchangesasmaybenecessarytoreflectmorethan onematurityinasingletemporarybond.Thetemporarybondsmaybeexecutedwithphotocopied facsimilesignaturesoftheMayorandClerk.Suchtemporarybondsshall,upontheprintingofthe definitivebondsandtheexecutionthereof,beexchangedthereforeandcanceled. 9.Authentication.NoBondshallbevalidorobligatoryforanypurposeorbeentitledtoany securityorbenefitunderthisresolutionunlessaCertificateofAuthenticationontheBond, substantiallyintheformhereinabovesetforth,shallhavebeendulyexecutedbyanauthorized representativeoftheBondRegistrar.CertificatesofAuthenticationondifferentBondsneednotbe signedbythesameperson.TheBondRegistrarshallauthenticatethesignaturesofofficersofthe CityoneachBondbyexecutionoftheCertificateofAuthenticationontheBondand,byinsertingas thedateofregistrationinthespaceprovided,thedateonwhichtheBondisauthenticated,except thatforpurposesofdeliveringtheoriginalBondstothePurchaser,theBondRegistrarshallinsertas adateofregistrationthedateoforiginalissue,whichdateisJuly1,2008.TheCertificateof AuthenticationsoexecutedoneachBondshallbeconclusiveevidencethatithasbeenauthenticated June9,2008 43 CityCouncilMeetingMinutes anddeliveredunderthisresolution. 10.Registration;Transfer;Exchange.TheCitywillcausetobekeptattheprincipalofficeof theBondRegistrarabondregisterinwhich,subjecttosuchreasonableregulationsastheBond Registrarmayprescribe,theBondRegistrarshallprovidefortheregistrationofBondsandthe registrationoftransfersofBondsentitledtoberegisteredortransferredashereinprovided. UponsurrenderfortransferofanyBondattheprincipalofficeoftheBondRegistrar,theCity shallexecute(ifnecessary),andtheBondRegistrarshallauthenticate,insertthedateofregistration(as providedinparagraph9)of,anddeliver,inthenameofthedesignatedtransfereeortransferees,oneor morenewBondsofanyauthorizeddenominationordenominationsofalikeaggregateprincipal amount,havingthesamestatedmaturityandinterestrate,asrequestedbythetransferor;provided, however,thatnoBondmayberegisteredinblankorinthenameof"bearer"orsimilardesignation. AttheoptionoftheHolder,BondsmaybeexchangedforBondsofanyauthorizeddenomination ordenominationsofalikeaggregateprincipalamountandstatedmaturity,uponsurrenderoftheBonds tobeexchangedattheprincipalofficeoftheBondRegistrar.WheneveranyBondsaresosurrendered forexchange,theCityshallexecute(ifnecessary),andtheBondRegistrarshallauthenticate,insertthe dateofregistrationof,anddelivertheBondswhichtheHoldermakingtheexchangeisentitledto receive. AllBondssurrendereduponanyexchangeortransferprovidedforinthisresolutionshallbe promptlycancelledbytheBondRegistrarandthereafterdisposedofasdirectedbytheCity. AllBondsdeliveredinexchangefororupontransferofBondsshallbevalidgeneral obligationsoftheCityevidencingthesamedebt,andentitledtothesamebenefitsunderthis resolution,astheBondssurrenderedforsuchexchangeortransfer. EveryBondpresentedorsurrenderedfortransferorexchangeshallbedulyendorsedorbe accompaniedbyawritteninstrumentoftransfer,informsatisfactorytotheBondRegistrar,duly executedbytheHolderthereoforhis,heroritsattorneydulyauthorizedinwriting. TheBondRegistrarmayrequirepaymentofasumsufficienttocoveranytaxorother governmentalchargepayableinconnectionwiththetransferorexchangeofanyBondandanylegalor unusualcostsregardingtransfersandlostBonds. TransfersshallalsobesubjecttoreasonableregulationsoftheCitycontainedinany agreementwiththeBondRegistrar,includingregulationswhichpermittheBondRegistrartocloseits transferbooksbetweenrecorddatesandpaymentdates. 11.RightsUponTransferorExchange.EachBonddeliveredupontransferoforinexchangefororin lieuofanyotherBondshallcarryalltherightstointerestaccruedandunpaid,andtoaccrue,whichwere carriedbysuchotherBond. 12.InterestPayment;RecordDate.InterestonanyBondshallbepaidoneachInterestPayment June9,2008 44 CityCouncilMeetingMinutes DatebycheckordraftmailedtothepersoninwhosenametheBondisregistered(the"Holder")onthe registrationbooksoftheCitymaintainedbytheBondRegistrarandattheaddressappearingthereonat thecloseofbusinessonthefifteenth(15th)dayofthecalendarmonthnextprecedingsuchInterest PaymentDate(the"RegularRecordDate").Anysuchinterestnotsotimelypaidshallceasetobe payabletothepersonwhoistheHolderthereofasoftheRegularRecordDate,andshallbepayableto thepersonwhoistheHolderthereofatthecloseofbusinessonadate(the"SpecialRecordDate")fixed bytheBondRegistrarwhenevermoneybecomesavailableforpaymentofthedefaultedinterest.Notice oftheSpecialRecordDateshallbegivenbytheBondRegistrartotheHoldersnotlessthanten(10) dayspriortotheSpecialRecordDate. 13.TreatmentofRegisteredOwner.TheCityandBondRegistrarmaytreatthepersoninwhose nameanyBondisregisteredastheownerofsuchBondforthepurposeofreceivingpaymentofprincipal ofandpremium,ifany,andinterest(subjecttothepaymentprovisionsinparagraph12above)on,such BondandforallotherpurposeswhatsoeverwhetherornotsuchBondshallbeoverdue,andneitherthe CitynortheBondRegistrarshallbeaffectedbynoticetothecontrary. 14.Delivery;ApplicationofProceeds.TheBondswhensopreparedandexecutedshallbedelivered bytheFinanceandAdministrationManagertothePurchaseruponreceiptofthepurchaseprice,andthe Purchasershallnotbeobligedtoseetotheproperapplicationthereof. 15.FundandAccounts.Fortheconvenienceandproperadministrationofthemoneystobe borrowedandrepaidontheBonds,andtomakeadequateandspecificsecuritytothePurchaserand holdersfromtimetotimeoftheBonds,thereisherebycreatedaspecialfundtobedesignatedthe "GeneralObligationImprovementRefundingBonds,Series2008BFund"(the"Fund")tobeadministered andmaintainedbytheFinanceandAdministrationManagerasabookkeepingaccountseparateand apartfromallotherfundsmaintainedintheofficialfinancialrecordsoftheCity.TheFundshallbe maintainedinthemannerhereinspecifieduntilalloftheBondshereinauthorizedandtheinterest thereonshallhavebeenfullypaid.Thereshallbemaintainedandcreatedinthefundthe"Payment Account"anda"DebtServiceAccount". (i)PaymentAccount.TheproceedsoftheBonds,lessaccruedinterest,shallbedepositedinthe PaymentAccount.OnorpriortoAugust1,2008,theFinanceandAdministrationManagershalltransfer $____________oftheproceedsoftheBondsfromthePaymentAccounttothepayingagentforeachof theRefundedBonds,whichsumissufficient,togetherwithotherfundsondepositinthedebtservice fundforeachoftheRefundedBonds,topaytheprincipalandinterestdueontheRefundedBondson August1,2008,includingtheprincipaloftheRefundedBondscalledforredemptiononthatdate.The remainderofthemoniesinthePaymentAccountshallbeusedtopaythecostsofissuanceofthe Bonds.AnymoniesremaininginthePaymentAccountafterpaymentofallcostsofissuanceand paymentoftheRefundedBondsshallbetransferredtotheDebtServiceAccount. (ii)DebtServiceAccount.TotheDebtServiceAccountthereisherebypledgedandirrevocably appropriatedandthereshallbecredited:(1)accruedinterest;(2)anybalanceremainingonAugust2, 2008,inthePriorBondsDebtServiceAccountcreatedbythePriorResolution;(3)anyuncollected specialassessmentswhichwereheretoforepledgedforthepaymentoftheRefundedBondsandare hereinpledgedtothepaymentoftheBonds;(4)allinvestmentearningsonfundsintheDebtService Account;(5)anytaxeshereinorhereafterleviedforthepaymentoftheBonds;(6)anyandallother moneyswhichareproperlyavailableandareappropriatedbythegoverningbodyoftheCitytotheDebt ServiceAccount.TheamountofanysurplusremainingintheDebtServiceAccountwhentheBonds andinterestthereonarepaidshallbeusedconsistentwithMinnesotaStatutes,Section475.61, Subdivision4. ThemoneysintheDebtServiceAccountshallbeusedsolelytopaytheprincipalofandinterestonthe BondsoranyotherbondshereafterissuedandmadepayablefromtheFund.Noportionofthe proceedsoftheBondsshallbeuseddirectlyorindirectlytoacquirehigheryieldinginvestmentsorto replacefundswhichwereuseddirectlyorindirectlytoacquirehigheryieldinginvestments,except(1) June9,2008 45 CityCouncilMeetingMinutes forareasonabletemporaryperioduntilsuchproceedsareneededforthepurposeforwhichtheBonds wereissued,and(2)inadditiontotheabove,inanamountnotgreaterthanthelesseroffivepercent (5%)oftheproceedsoftheBondsor$100,000.Tothiseffect,anyproceedsoftheBondsandany sumsfromtimetotimeheldintheFund(oranyotherCityaccountwhichwillbeusedtopayprincipal andinteresttobecomedueontheBonds)inexcessofamountswhichundertheapplicablefederal arbitrageregulationsmaybeinvestedwithoutregardastoyieldshallnotbeinvestedinexcessofthe applicableyieldrestrictionsimposedbythearbitrageregulationsonsuchinvestmentsaftertakinginto accountanyapplicable"temporaryperiods"or"minorportion"madeavailableunderthefederal arbitrageregulations.Inaddition,theproceedsoftheBondsandmoneyintheFundshallnotbe investedinobligationsordepositsissuedby,guaranteedbyorinsuredbytheUnitedStatesorany agencyorinstrumentalitythereofifandtotheextentthatsuchinvestmentwouldcausetheBondstobe "federallyguaranteed"withinthemeaningofSection149(b)oftheInternalRevenueCodeof1986,as amended(the"Code"). 16.PriorBonds;Security.UntilretirementofthePriorBonds,allprovisionsforthesecuritythereof shallbeobservedbytheCityandallofitsofficersandagents. 17.SpecialAssessments.TheCityhasheretoforeleviedspecialassessmentspursuanttothePrior Resolution,whichhavebeenpledgedtothepaymentoftheprincipalandinterestonthePriorBonds.All uncollectedspecialassessmentsarenowpledgedtothepaymentofprincipalofandinterestonthe Bonds.Thespecialassessmentsaresuchthatifcollectedinfullthey,togetherwithestimated collectionsoftaxeshereinpledgedforthepaymentoftheBonds,willproduceatleastfivepercent(5%) inexcessoftheamountneededtomeetwhenduetheprincipalandinterestpaymentsontheBonds. 18.TaxLevy;CoverageTest;CancellationofCertainTaxLevies.Toprovidemoneysforpaymentof theprincipalandinterestontheBondsthereisherebylevieduponallofthetaxablepropertyintheCitya directannualadvaloremtaxwhichshallbespreaduponthetaxrollsandcollectedwithandaspartof othergeneralpropertytaxesintheCityfortheyearsandintheamounts: YearofYearofTax TaxLevyCollectionAmount Thetaxleviesaresuchthatifcollectedinfullthey,togetherwithestimatedcollectionsofspecial assessmentsandotherrevenueshereinpledgedforthepaymentoftheBonds,willproduceatleastfive percent(5%)inexcessoftheamountneededtomeetwhenduetheprincipalandinterestpaymentson theBonds.ThetaxleviesshallbeirrepealablesolongasanyoftheBondsareoutstandingandunpaid, providedthattheCityreservestherightandpowertoreducetheleviesinthemannerandtotheextent permittedbyMinnesotaStatutes,Section475.61,Subdivision3. UponpaymentofthePriorBonds,theuncollectedtaxespledgedinthePriorResolution authorizingtheissuanceofthePriorBonds,shallbecanceled. June9,2008 46 CityCouncilMeetingMinutes 19.ContinuingDisclosure.TheCityisthesoleobligatedpersonwithrespecttotheBonds.The Cityherebyagrees,inaccordancewiththeprovisionsofRule15c2-12(the"Rule"),promulgatedbythe SecuritiesandExchangeCommission(the"Commission")pursuanttotheSecuritiesExchangeActof 1934,asamended,andaContinuingDisclosureUndertaking(the"Undertaking")hereinafterdescribed to: (a)Provideorcausetobeprovidedtoeachnationallyrecognizedmunicipalsecuritiesinformation repository("NRMSIR")andtotheappropriatestateinformationdepository("SID"),ifany,fortheStateof Minnesota,ineachcaseasdesignatedbytheCommissioninaccordancewiththeRule,certainannual financialinformationandoperatingdatainaccordancewiththeUndertaking.TheCityreservestheright tomodifyfromtimetotimethetermsoftheUndertakingasprovidedtherein. (b)Provideorcausetobeprovided,inatimelymanner,to(i)eachNRMSIRortotheMunicipal SecuritiesRulemakingBoard("MSRB")and(ii)theSID,noticeoftheoccurrenceofcertainmaterial eventswithrespecttotheBondsinaccordancewiththeUndertaking. (c)Provideorcausetobeprovided,inatimelymanner,to(i)eachNRMSIRortotheMSRBand (ii)theSID,noticeofafailurebytheCitytoprovidetheannualfinancialinformationwithrespecttothe CitydescribedintheUndertaking. (d)TheCityagreesthatitscovenantspursuanttotheRulesetforthinthisparagraphandinthe UndertakingisintendedtobeforthebenefitoftheHoldersoftheBondsandshallbeenforceableon behalfofsuchHolders;providedthattherighttoenforcetheprovisionsofthesecovenantsshallbe limitedtoarighttoobtainspecificenforcementoftheCity'sobligationsunderthecovenants. TheMayorandClerkoftheCity,oranyotherofficeroftheCityauthorizedtoactintheirplace (the"Officers")areherebyauthorizedanddirectedtoexecuteonbehalfoftheCitytheUndertakingin substantiallytheformpresentedtotheCityCouncilsubjecttosuchmodificationsthereoforadditions theretoasare(i)consistentwiththerequirementsundertheRule,(ii)requiredbythePurchaserofthe Bonds,and(iii)acceptabletotheOfficers. 20.GeneralObligationPledge.Forthepromptandfullpaymentoftheprincipalandintereston theBonds,asthesamerespectivelybecomedue,thefullfaith,creditandtaxingpowersoftheCityshall beandareherebyirrevocablypledged.IfthebalanceintheDebtServiceAccountiseverinsufficientto payallprincipalandinterestthendueontheBondsandanyotherbondspayabletherefrom,the deficiencyshallbepromptlypaidoutofanyotherfundsoftheCitywhichareavailableforsuchpurpose, andsuchotherfundsmaybereimbursedwithorwithoutinterestfromtheDebtServiceAccountwhena sufficientbalanceisavailabletherein. 21.RedemptionofPriorBonds.ThePriorBondswhichmatureonandafterFebruary1,2009, shallberedeemedandprepaidonAugust1,2008,inaccordancewiththetermsandconditionssetforth intheNoticesofCallforRedemptionattachedheretoasExhibitAandExhibitB,whichtermsand conditionsareherebyapprovedandincorporatedhereinbyreference. 22.CertificateofRegistration.TheClerkisherebydirectedtofileacertifiedcopyofthisresolution withtheCountyAuditorofRamseyCounty,Minnesota,togetherwithsuchotherinformationasthe CountyAuditorshallrequire,andtoobtaintheCountyAuditor'sCertificatethattheBondshavebeen enteredintheCountyAuditor'sBondRegisterandthatthetaxlevyrequiredbylawhasbeenmade. 23.RecordsandCertificates.TheofficersoftheCityareherebyauthorizedanddirectedto prepareandfurnishtothePurchaser,andtotheattorneysapprovingthelegalityoftheissuanceofthe Bonds,certifiedcopiesofallproceedingsandrecordsoftheCityrelatingtotheBondsandtothe June9,2008 47 CityCouncilMeetingMinutes financialconditionandaffairsoftheCity,andsuchotheraffidavits,certificatesandinformationasare requiredtoshowthefactsrelatingtothelegalityandmarketabilityoftheBondsasthesameappearfrom thebooksandrecordsundertheircustodyandcontrolorasotherwiseknowntothem,andallsuch certifiedcopies,certificatesandaffidavits,includinganyheretoforefurnished,shallbedeemed representationsoftheCityastothefactsrecitedtherein. 24.NegativeCovenantastoUseofBondProceedsandProject.TheCityherebycovenantsnot tousetheproceedsoftheBondsortousetheimprovementsfinancedbythePriorBonds(the"Project"), ortocauseorpermitthemtobeused,ortoenterintoanydeferredpaymentarrangementsforthecostof theProject,insuchamannerastocausetheBondstobe"privateactivitybonds"withinthemeaningof Sections103and141through150oftheCode. 25.Tax-ExemptStatusoftheBonds;Rebate;Elections.TheCityshallcomplywithrequirements necessaryundertheCodetoestablishandmaintaintheexclusionfromgrossincomeunderSection103 oftheCodeoftheinterestontheBonds,includingwithoutlimitation(a)requirementsrelatingto temporaryperiodsforinvestments,(b)limitationsonamountsinvestedatayieldgreaterthantheyieldon theBonds,and(c)therebateofexcessinvestmentearningstotheUnitedStates.TheCityexpectsto satisfythesix-monthexpenditureexemptionfromgrossproceedsoftheBondsasprovidedinSection 1.148-7(c)oftheRegulations.TheMayorand/orClerk,areherebyauthorizedanddirectedtomake suchelectionsastoarbitrageandrebatemattersrelatingtotheBondsastheydeemnecessary, appropriateordesirableinconnectionwiththeBonds,andallsuchelectionsshallbe,andshallbe deemedandtreatedas,electionsoftheCity. 26.DesignationofQualifiedTax-ExemptObligations.InordertoqualifytheBondsas"qualifiedtax exemptobligations"withinthemeaningofSection265(b)(3)oftheCode,theCityherebymakesthe followingfactualstatementsandrepresentations: (a)theBondsareissuedafterAugust7,1986; (b)theBondsarenot"privateactivitybonds"asdefinedinSection141oftheCode; (c)theCityherebydesignatestheBondsas"qualifiedtaxexemptobligations"for purposesofSection265(b)(3)oftheCode; (d)thereasonablyanticipatedamountoftaxexemptobligations(otherthanprivateactivity bonds,treatingqualified501(c)(3)bondsasnotbeingprivateactivitybonds)whichwillbe issuedbytheCity(andallentitiestreatedasoneissuerwiththeCity,andallsubordinate entitieswhoseobligationsaretreatedasissuedbytheCity)duringthiscalendaryear 2008willnotexceed$10,000,000; (e)notmorethan$10,000,000ofobligationsissuedbytheCityduringthiscalendaryear 2008havebeendesignatedforpurposesofSection265(b)(3)oftheCode;and (f)eachoftheRefundedBondswasdesignatedasa"qualifiedtaxexemptobligation"for purposesofSection265(b)(3)oftheCode; (g)theaggregatefaceamountoftheBondsdoesnotexceed$10,000,000; (h)theaveragematurityoftheBondsdoesnotexceedtheremainingaveragematurityof theRefundedBonds; (i)nopartoftheBondshasamaturitydatewhichislaterthanthedatewhichisthirty yearsafterthedatestheRefundedBondswereissued;and June9,2008 48 CityCouncilMeetingMinutes (j)theBondsareissuedtorefund,andnotto"advancerefund"thePriorBondswithinthe meaningofSection149(d)(5)oftheCode,andshallnotbetakenintoaccountunderthe $10,000,000issuancelimittotheextenttheBondsdonotexceedtheoutstandingamountof thePriorBonds. TheCityshalluseitsbesteffortstocomplywithanyfederalproceduralrequirementswhichmayapplyin ordertoeffectuatethedesignationmadebythisparagraph. 27.Defeasance.WhenallBondshavebeendischargedasprovidedinthisparagraph,all pledges,covenantsandotherrightsgrantedbythisresolutiontotheregisteredholdersoftheBonds shall,totheextentpermittedbylaw,cease.TheCitymaydischargeitsobligationswithrespecttoany BondswhicharedueonanydatebyirrevocablydepositingwiththeBondRegistraronorbeforethat dateasumsufficientforthepaymentthereofinfull;orifanyBondshouldnotbepaidwhendue,itmay neverthelessbedischargedbydepositingwiththeBondRegistrarasumsufficientforthepayment thereofinfullwithinterestaccruedtothedateofsuchdeposit.TheCitymayalsoatanytimedischarge itsobligationswithrespecttoanyBonds,subjecttotheprovisionsoflawnoworhereafterauthorizing andregulatingsuchaction,bydepositingirrevocablyinescrow,withasuitablebankinginstitution qualifiedbylawasanescrowagentforthispurpose,cashorsecuritiesdescribedinMinnesotaStatutes, Section475.67,Subdivision8,bearinginterestpayableatsuchtimesandatsuchratesandmaturingon suchdatesasshallberequired,subjecttosaleand/orreinvestment,topayallamountstobecomedue thereontomaturityor,ifnoticeofredemptionashereinrequiredhasbeendulyprovidedfor,tosuch earlierredemptiondate. 28.SupplementalResolution.ThePriorResolutionauthorizingtheissuanceofthePriorBondsis herebysupplementedtotheextentnecessarytogiveeffecttotheprovisionshereof. 29.Severability.Ifanysection,paragraphorprovisionofthisResolutionshallbeheldtobe invalidorunenforceableforanyreason,theinvalidityorunenforceabilityofsuchsection,paragraphor provisionshallnotaffectanyoftheremainingprovisionsofthisResolution. 30.Headings.HeadingsinthisResolutionareincludedforconvenienceofreferenceonlyandare notaparthereof,andshallnotlimitordefinethemeaningofanyprovisionhereof. ThemotionfortheadoptionoftheforegoingResolutionwasdulysecondedbyCouncilmember Hjelleand,afterafulldiscussionthereofanduponavotebeingtakenthereon,thefollowingvotedin favorthereof:All(5) andthefollowingvotedagainstthesame:None WhereupontheResolutionwasdeclareddulypassedandadopted. STATEOFMINNESOTA COUNTYOFRAMSEY June9,2008 49 CityCouncilMeetingMinutes CITYOFMAPLEWOOD I,theundersigned,beingthedulyqualifiedandactingClerkoftheCityofMaplewood,Minnesota, DOHEREBYCERTIFYthatIhavecomparedtheattachedandforegoingextractofminuteswiththe originalthereofonfileinmyoffice,andthatthesameisafull,trueandcompletetranscriptoftheminutes ofameetingoftheCityCouncildulycalledandheldonthedatethereinindicated,insofarassuch minutesrelatetoprovidingfortheissuanceandsaleof$1,070,000GeneralObligationImprovement RefundingBonds,Series2008B. th WITNESSmyhandthis9dayofJune,2008. ________________________________ KarenGuilfoile,CityClerk EXHIBITA NOTICEOFCALLFORREDEMPTION GENERALOBLIGATIONIMPROVEMENTBONDS, SERIES1998A CITYOFMAPLEWOOD, RAMSEYCOUNTY,MINNESOTA NOTICEISHEREBYGIVENthatbyorderoftheCityCounciloftheCityofMaplewood,Ramsey County,Minnesota,therehavebeencalledforredemptionandprepaymenton August1,2008 thoseoutstandingbondsoftheCitydesignatedasGeneralObligationImprovementBonds,Series 1998A,datedasofSeptember1,1998,havingstatedmaturitydatesintheyears2009through2019, inclusive,andtotaling$565,000inprincipalamount.Thebondsarebeingcalledatapriceofparplus accruedinteresttoAugust1,2008,onwhichdateallinterestonthebondswillceasetoaccrue.Holders ofthebondsherebycalledforredemptionarerequestedtopresenttheirbondsforpayment,atU.S. BankNationalAssociation.(successortoNorwestBankMinnesota,NationalAssociation),Attention: PayingAgentServices,180EastFifthStreet,St.Paul,Minnesota55101. June9,2008 50 CityCouncilMeetingMinutes Dated:June9,2008 BYORDEROFTHECITYCOUNCIL __________________________ KarenGuilfoile,CityClerk ImportantNotice: UndertheInterestandDividendComplianceActof198331%willbewithheldif taxidentificationnumberisnotproperlycertified. EXHIBITB NOTICEOFCALLFORREDEMPTION GENERALOBLIGATIONIMPROVEMENTBONDS, SERIES1999A CITYOFMAPLEWOOD, RAMSEYCOUNTY,MINNESOTA NOTICEISHEREBYGIVENthatbyorderoftheCityCounciloftheCityofMaplewood,Ramsey County,Minnesota,therehavebeencalledforredemptionandprepaymenton August1,2008 thoseoutstandingbondsoftheCitydesignatedasGeneralObligationImprovementBonds,Series 1999A,datedasofOctober1,1999,havingstatedmaturitydatesintheyears2009through2015, inclusive,andtotaling$475,000inprincipalamount.Thebondsarebeingcalledatapriceofparplus accruedinteresttoAugust1,2008,onwhichdateallinterestonthebondswillceasetoaccrue.Holders ofthebondsherebycalledforredemptionarerequestedtopresenttheirbondsforpayment,atU.S. BankNationalAssociation.(successortoFirstarBank,N.A.),Attention:PayingAgentServices,180East FifthStreet,St.Paul,Minnesota55101. June9,2008 51 CityCouncilMeetingMinutes Dated:June9,2008 BYORDEROFTHECITYCOUNCIL __________________________ KarenGuilfoile,CityClerk ImportantNotice: UndertheInterestandDividendComplianceActof198331%willbewithheldif taxidentificationnumberisnotproperlycertified. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 6.MaplewoodCityManagerSearchConsiderRFPforRecruitingFirm. a.CityAttorney,AlanKantrudgavethereportandansweredquestionsofthecouncil. CouncilmemberNephewmovedtodirectstafftoreviseandupdatetheRFPandaddtothescope ofservicesspecifyingthatthecouncilexpectsthefirmtoworkwithagroupofMaplewood citizens,commissionmembers,businessownersandcityemployeesinsettingtheappropriate standardsforthepositionofCityManagerandforevaluatingcandidates.Furthermoredirecting stafftosendouttheRFPtoalistofnotlessthanfourfirms. MayorLongriemadeafriendlyamendmenttoincludecitizens,commissionmembers,business owners,andcityemployeesintheprocess. Thefriendlyamendmentwasaccepted. June9,2008 52 CityCouncilMeetingMinutes SecondedbyCouncilmemberRossbach.Ayes Mayor Longrie, CouncilmembersHjelle, Nephew&Rossbach Abstain Councilmember Juenemann Themotionpassed. L.NEWBUSINESS 1.SalvationArmyChurchExpansion(2080WoodlynnAvenue). a.ConditionalUsePermitRevision b.DesignApproval c.Planner,KenRobertsgavethereportandansweredquestionsofthecouncil. d.PlanningCommissioner,JosephBesslergavethePlanningCommissionreport. e.ProjectArchitect,KenNordby,NAIArchitects,1959SloanPlace,St.Paul, representingSalvationArmy,addressedandansweredquestionsofthecouncil. CouncilmemberHjellemovedtoapprovetheConditionalUsePermitRevisionfortheSalvation ArmyFacilityExpansionat2080WoodlynnAvenue. RESOLUTION08-06-090 CONDITIONALUSEPERMITREVISION WHEREAS,TheSalvationArmyappliedforarevisiontotheirconditionalusepermitto expandtheirexistingfacilitytoaddofficeandadministrativespace. WHEREAS,thispermitappliesto2080WoodlynnAvenue.Thelegaldescriptionis: NW ¼ of the NE ¼ of the W 165 feet of the S 368 feet of Section 2, Township 29, Range 22, and alsothatpartofNW ¼ of the NE ¼ of the W 527.26 feet of the E 263.63 feet of the S 320 feet lyingsouthofWoodlynnandEofArielallinSection2,Township23,Range22.(Property IdentificationNumber:02-29-22-12-0043) WHEREAS,thehistoryofthisconditionalusepermitisasfollows: 1.OnMay20,2008,theplanningcommissionheldapublichearingtoreviewthisrequest. Thecitystaffpublishedanoticeinthepaperandsentnoticestothesurroundingproperty owners.Theplanningcommissiongavepersonsatthehearingachancetospeakand presentwrittenstatements.Theplanningcommissionalsoconsideredreportsand recommendationsofthecitystaff.Theplanningcommissionrecommendedthatthecity councilapprovetheconditionalusepermitrevision. 2.Thecitycouncilreviewedthisproposalandconsideredtheplanningcommission s recommendationonJune9,2008.Thecouncilalsoconsideredreportsand recommendationsofthecitystaffandthoseinattendance. June9,2008 53 CityCouncilMeetingMinutes NOW,THEREFORE,BEITRESOLVEDthatthecitycouncilapprovedtheabove- describedconditionalusepermitrevisionfortheSalvationArmyChurchat2080Woodlynn Avenuebecause: 1.Theusewouldbelocated,designed,maintained,constructedandoperatedtobein conformitywiththeCity s Comprehensive Plan and Code of Ordinances. 2.Theusewouldnotchangetheexistingorplannedcharacterofthesurroundingarea. 3.Theusewouldnotdepreciatepropertyvalues. 4.Theusewouldnotinvolveanyactivity,process,materials,equipmentormethodsof operationthatwouldbedangerous,hazardous,detrimental,disturbingorcausea nuisancetoanypersonorproperty,becauseofexcessivenoise,glare,smoke,dust,odor, fumes,waterorairpollution,drainage,waterrun-off,vibration,generalunsightliness, electricalinterferenceorothernuisances. 5.Theusewouldgenerateonlyminimalvehiculartrafficonlocalstreetsandwouldnot createtrafficcongestionorunsafeaccessonexistingorproposedstreets. 6.Theusewouldbeservedbyadequatepublicfacilitiesandservices,includingstreets, policeandfireprotection,drainagestructures,waterandsewersystems,schoolsand parks. 7.Theusewouldnotcreateexcessiveadditionalcostsforpublicfacilitiesorservices. 8.Theusewouldmaximizethepreservationofandincorporatethesite s natural and scenic featuresintothedevelopmentdesign. 9.Theusewouldcauseminimaladverseenvironmentaleffects. Approvalissubjecttocompliancewiththefollowingconditions: 1.AllconstructionshallfollowthesiteplandatedApril21,2008,asapprovedbythecity.City staffmayapproveminorchanges. 2.Theownerorcontractorshallstarttheproposedbuildingadditionswithinoneyearas requiredbyordinance.Thecouncilmayextendthisdeadlineforoneyear. 3.Thecitycouncilshallreviewthispermitrevisioninoneyear. TheMaplewoodCityCouncilapprovedthisresolutiononJune9,2008. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. CouncilmemberJuenemannmovedtoapprovetheDesignApprovalfortheprojectplansdated April21,2008,fortheremodelingandexpansionoftheSalvationArmyLakewoodChapelat June9,2008 54 CityCouncilMeetingMinutes 2080WoodlynnAvenue.Thecitybasesthisapprovalonthefindingsrequiredbythecode.This approvalissubjecttotheapplicantorcontractordoingthefollowing: 1.Repeatthisreviewintwoyearsifthecityhasnotissuedabuildingpermitforthis project. 2.Completethefollowingbeforethecityissuesagradingorbuildingpermit: a.Havethecityengineerapprovefinalconstructionandengineeringplans.Theseplans shallinclude:grading,utility,drainage,erosioncontrol,retainingwall,tree,sidewalk, drivewayandparkinglotplans.Theplansshallmeetthefollowingconditions: (1)Theerosioncontrolplanshallbeconsistentwithcitycode. (2)Thegradingplanshall: (a)Includebuilding,floorelevation,waterelevationandcontourinformation. (b)Includecontourinformationforallthelandthattheconstructionwilldisturb. (c)Showsedimentationbasinsorpondsasmayberequiredbythewatershedboardor bythecityengineer.Thepondsorbasinsshallmeetthecity s design standards and shallincludebestmanagementpracticesandrainwatergardenswhereverpractical. (d)Showallproposedslopessteeperthan3:1ontheproposedconstructionplans.The cityengineershallapprovetheplans,specificationsandmanagementpracticesfor anyslopessteeperthan3:1.Thisshallincludecoveringtheseslopeswithwood-fiber blanketsandseedingthemwitha no mow native vegetation rather than using sod or grass. (e)Showallretainingwallsontheplans.Anyretainingwallsmorethanfourfeettall requireabuildingpermitfromthecityandafenceonthetoptohelppreventfalls.The designandmaterialsfortheretainingwallsaresubjecttostaffapproval. (f)Showallpublicandprivatesidewalks. (3)Thetreeplanshall: (a)Beapprovedbythecityengineerorcityenvironmentalplannerbeforesitegradingor treeremoval. (b)Showwherethedeveloperwillremove,saveorreplacelargetrees.Thisplanshall includeaninventoryofallexistinglargetreesonthesite. (c)Showthesize,speciesandlocationofthereplacementtrees.Thespruceandpine treesshallbeatleasteightfeettallandshallbeAustrianPinesorBlackHillsspruce. (d)Shownotreeremovalbeyondtheapprovedgradingandtreelimits. (4)Makeallthechangesandmeetalltheconditionsasrequiredbythecityengineerandas notedbySteveKummerinthememodatedMay8,2008. b.Submitacertificateofsurveyforallnewconstruction. June9,2008 55 CityCouncilMeetingMinutes c.Submitarevisedlandscapeplantostaffforapprovalthatincorporatesorshowsthefollowing details: (1)Thelocationofalllargetreesonthesite. (2)Thatallnewtreeswouldbeconsistentwithcitystandardsforsize,locationandspecies. (3)Theplantingsproposedaroundthebuildingshownonthelandscapeplandate-stamped April21,2008,shallremainontheplan. (4)NolandscapingbeingputintheWoodlynnAvenueboulevard.Thecontractorshallrestore theboulevardwithsod. d.Ifnecessary,gettheapprovalsandpermitsfromthewatersheddistrict. e.Providecitystaffwithdesigndetails(height,depthandmaterials)abouttheproposed retainingwalls,includinganyfencingforthosethataremorethanfourfeettall. f.Submittothecityaletterofcreditorcashescrowforallrequiredexteriorimprovements. Theamountoftheescrowshallbe150percentofthecostofthework. 3.Completethefollowingbeforeoccupyingthebuildingadditions: a.Replacepropertyironsthatareremovedbecauseofthisconstruction. b.Restoreandsoddamagedboulevards.Sodalllandscapedareas,exceptfortheponding areas,whichmaybeseeded. c.Installahandicap-parkingsignforeachhandicap-parkingspaceandanaddressonthe building.Inaddition,theapplicantshallinstallongallthedrivewaysand no parking signs al driveaisleswithinthesiteandelsewhere,asmayberequiredbystaff. d.Paintanyvisibleroof-topmechanicalequipmenttomatchtheuppermostpartofthebuilding. (coderequirement) e.Installon-sitelightingforsecurityandvisibilitythatfollowstheapprovedsitelightingplan.All exteriorlightingshallfollowtheapprovedlightingplanthatshowsthelightspreadandfixture design.Alllightfixturesmusthaveconcealedlensesandbulbstoproperlyshieldglarefrom theadjacentstreetright-of-waysandfromadjacentproperties. f.Thedeveloperorcontractorshall: (1)Completeallgradingforthesitedrainageandmeetallcityrequirements. (2)Placetemporaryorangesafetyfencingandsignsatthegradinglimits. 4.Ifanyrequiredworkisnotdone,thecitymayallowtemporaryoccupancyif: a.Thecitydeterminesthattheworkisnotessentialtothepublichealth,safetyorwelfare. b.Theabove-requiredletterofcreditorcashescrowisheldbythecityforallrequiredexterior improvements.TheownerorcontractorshallcompleteanyunfinishedlandscapingbyJune1 ifthecontractorfinishesthenewparkinglotinthefallorwinterorifthebuildingadditionsare occupiedinthefallorwinter,orwithinsixweeksofoccupancyifthebuildingadditionsare occupiedinthespringorsummer. June9,2008 56 CityCouncilMeetingMinutes c.Thecityreceivesanagreementthatwillallowthecitytocompleteanyunfinishedwork. 5.Allworkshallfollowtheapprovedplans.Citystaffmayapproveminorchangestotheproject plans. 6.Thisapprovaldoesnotincludesignage.Allproposedsignsmustbeapprovedthecommunity designreviewboardandtheapplicantshallgetsignpermitsfromthecitybeforetheinstallation ofanysigns. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 2.Adoptionof2009-2013CapitalImprovementPlan. a.FinanceDirector,BobMittetgavethereportandansweredquestionsofthe council. b.ActingCityManager,PublicWorksDirector,ChuckAhlreportedandanswered questionsofthecouncil. c.PlanningCommissioner,JosephBesslergavethePlanningCommissionreport. d.ParksCommissioner,PeterFischergavetheParksCommissionreportandgave thecouncilahandouttoreview. MayorLongrieaskedifanyoneintheaudiencewantedtospeakregardingthisitem. BobZick,2515WhiteBearAvenue,Maplewood.Mr.Zickspokeaboutthedebtandinvestments inthecityandhisconcernthatthecityispassingthedebtalongtofuturegenerationsin Maplewood. CouncilmemberHjellemovedtotablethe2009-2013CapitalImprovementPlanforaworkshop includingthePlanningCommissionandParksCommission discussion. CouncilmemberNephewmadeafriendlyamendmenttoincludethePlanningCommissionand ParksCommissionintheworkshopdiscussion. Thefriendlyamendmentwasaccepted. SecondedbyCouncilmemberRossbach.Ayes All table Themotiontopassed. 3.RushLineCorridorTaskForceConsiderResolutionApprovingAmendedand RestatedJointPowersAgreement. a.ActingCityManager,PublicWorksDirector,ChuckAhlgavethepresentation. CouncilmemberNephewmovedtoapprovetheResolutionApprovingtheAmendedandRestated JointPowersAgreementfortheRushLineCorridor. RESOLUTION08-06-091 WHEREAS ,theRushLineCorridorisdefinedasthetransitwaycorridororiginatingin June9,2008 57 CityCouncilMeetingMinutes St.PaulinRamseyCountyandextendingnorthfromRamseyCountyandthroughWashington, Chisago,Pine,andCarltonCountiestoDuluthinSt.LouisCounty;and WHEREAS ,theCityofMaplewood,iscommittedtopreservingthiscorridorforfuturerailtransit alternatives;and WHEREAS ,TheRushLineCorridorhassignificanttransportation,safety,andlanduseissues; and WHEREAS ,Thereareopportunitiesforavarietyofmulti-modaltransportationimprovementsin thecorridor,includinghighway,commuterandfreightrail,busrapidtransit,multi-usepathsand/or recreationaltrailsincludingbicycletrails,andIntelligentTransportationSystems(ITS);and WHEREAS ,TheRushLineCorridorTaskForceconsistsofcities,countiesandtownsfromSt. PaultoDuluth;and WHEREAS ,theCityofMaplewood,wishestocollaborativelyplanformulti-modaltransportation improvementstothecorridorandfortherelatedlanduseanddevelopmentimpacts;and WHEREAS ,TheTaskForcehascompletedatransitstudyontheRushLineCorridor,and determinedthatplanningforbus,busrapidtransit,andcommuterrailintheRushLineCorridorshould continue;and WHEREAS ,theMinnesotaDepartmentofTransportationhascompletedastudyofthe restorationofpassengerservicefromtheTwinCitiestoDuluthandtheIronRange,anddeterminedthat additionalanalysisshouldcontinue;and WHEREAS ,Minn.Stat. § 174.80 et seq. grants authority and responsibility to MN/DOT to design, develop,construct,andoperatecommuterrailinMinnesotaandtoenterintoagreementswithjoint powersboardstocarryouttheseresponsibilities;and WHEREAS ,theRushLineCorridorTaskForceintendstoworkcollaborativelywithMN/DOTand theMetropolitanCouncilfortheplanninganddevelopmentofcommuterrailorotherrailorrailbeneficial relatedtransitmodesintheRushLineCorridor;and WHEREAS ,itisthedesireofthepartiesheretotoamendtherestatetheMarch31,1999, JointPowersAgreement;NowThereforeBeIt RESOLVED ,ThattheCityofMaplewoodapprovetheAmendedandRestatedJointPowers AgreementfortheRushLineCorridorTaskForceandauthorizestheMayortosigntheAmendedand RestatedAgreement. June9,2008 58 CityCouncilMeetingMinutes June9,2008 59 CityCouncilMeetingMinutes June9,2008 60 CityCouncilMeetingMinutes June9,2008 61 CityCouncilMeetingMinutes June9,2008 62 CityCouncilMeetingMinutes June9,2008 63 CityCouncilMeetingMinutes June9,2008 64 CityCouncilMeetingMinutes June9,2008 65 CityCouncilMeetingMinutes June9,2008 66 CityCouncilMeetingMinutes June9,2008 67 CityCouncilMeetingMinutes June9,2008 68 CityCouncilMeetingMinutes SecondedbyCouncilmemberRossbach.Ayes Councilmember Juenemann, Nephew&Rossbach Nays Mayor Longrie and CouncilmemberHjelle Themotionpassed. MayorLongriewouldhavepreferredtohavearepresentativefromtheRamseyCountyRegional RailroadAuthoritypresenttoanswerthequestionsthatwereraisedbythecouncil. CouncilmemberJuenemannmovedtorecommendthatMr.Ahlgatherinformationregardingthe questionsthatwereraisedbythecouncilbasedontheneedforfunding,use,thecurrent administrativestructure,financingetc.Theseanswersshouldbereadypriortothenextcity councilmeetingincasethisimpactsthedecisionofthecouncil. SecondedbyMayorLongrie.Ayes All Themotionpassed. CouncilmemberNephewmadeamotiontocontinuetheremainderofthecouncilmeetingpast thecurfewtocompletetheconsentagenda. SecondedbyCouncilmemberRossbach. StaffrecommendedthatthecouncilhearitemL4.TheSt.PaulPoliceDepartmentRepublican NationalConventionJointPowersAgreement. CouncilmemberNephewrevisedhismotiontocontinuethecouncilmeetingpastthecurfewand tohearagendaitemL4.alongwiththeConsentAgendaitems. CouncilmemberRossbachwithdrewhissecondmotion. CouncilmemberHjellesecondedthemotion.Ayes Mayor Longrie, June9,2008 69 CityCouncilMeetingMinutes CouncilmemberHjelle, Nephew Nays Councilmembers Juenemann, &Rossbach Themotiontocontinuethecouncilmeetingpassed. 4.St.PaulPoliceDepartmentRepublicanNationalConventionJointPowers Agreement. a.MaplewoodPoliceLieutenant,KevinRabbittreported. CouncilmemberJuenemannmovedtoapprovetheJointPowersagreementwiththeSt.Paul PoliceDepartmentfortheRepublicanNationalConvention. JOINTPOWERSAGREEMENTREGARDINGPUBLICSAFETYRELATEDTO 2008REPUBLICANNATIONALCONVENTION THISJOINTPOWERSAGREEMENTREGARDINGPUBLICSAFETY RELATEDTO2008REPUBLICANNATIONALCONVENTION (hereinafterreferredtoas theotherwisemadeoperationallyeffectiveasset Agreement), is made effective, except as CITYOFSAINT forthinSection4herein,onthisdayof,2008,byandbetweenthe PAUL,MINNESOTA ,amunicipalcorporation,(hereinafterreferredtoasthe City), acting CITYOF throughitsPoliceDepartment(hereinafterreferredtoasthe SPPD) and the MAPLEWOODMINNESOTA, ,amunicipalcorporationactingthroughitsPolice Department(hereinafterreferredtoasthe Provider). WHEREAS ,theCityisahostcityforthe2008NationalRepublicanConventiontobeheld betweenSeptember1,2008,andSeptember4,2008,(hereinafterreferredtoasthe 2008 RNC ); and WHEREAS ,theCityhasenteredintoa City Service Agreement For The 2008 Republican NationalConvention with the Minneapolis Saint Paul 2008 Host Committee, Inc., a Minnesota non-profitcorporation(hereinafterreferredtoasthe Host Committee), whereby the City has agreedtoundertakecertainpublicsafetyandsecuritymeasuresrelatedtothe2008RNCwithin theboundariesoftheCityofSaintPaul,Minnesota,andallotherspecialeventvenuesrelatedto the2008RNC,andtoactastheleadlocallawenforcementagencytohelpfacilitatetheprovision ofsuchmeasuresinotherlocationsthroughoutthegreaterSaintPaul-Minneapolismetropolitan areatowhichtheRRT(asdefinedherein)maybedeployed,orsuchotherlocationsthatmaybe subjecttoaUnifiedCommand(asdefinedherein)(hereinaftersuchabove-describedlocations shallbecollectivelyreferredtoasthe Security Event); WHEREAS ,theCityisinneedofprocuringadditionallawenforcementpersonneltoprovidethe publicsafetyandsecuritymeasuresrequiredofaneventthesizeanduniquenatureofthe2008 RNC;and WHEREAS ,theMaplewoodPoliceDepartmentprovideslawenforcementservicestothe Providerpursuanttothepolicepowersandlawenforcementauthoritygrantedunderthelawsof theStateofMinnesota;and WHEREAS ,attherequestoftheCity,theProvideriswillingtoprovidetheservicesofthelaw enforcementpersonnelidentifiedinthisAgreementtotheCitytoassisttheSPPDwiththe SecurityEvent;and June9,2008 70 CityCouncilMeetingMinutes WHEREAS, theProvidermayalsoavailitselfofarapidresponseteam(hereinreferredtoasthe employedbytheSPPDandcertainotherlaw RRT), comprised of licensed peace officers enforcementorganizations,thatwillbeestablishedforthesoleandexclusivepurposeof providingpublicsafety-relatedaidandassistancetolawenforcementorganizationsthroughout thegreaterSaintPaul-Minneapolismetropolitanareathathaveenteredintoanagreementwith theCity,similartothisAgreement,providedthatsuchaidandassistanceisactuallyanddirectly relatedtothe2008RNC,andonlyifsuchaidandassistanceiswarrantedbyextraordinary circumstances,allasmorefullysetforthinSection3.6herein. NOWTHEREFORE ,pursuanttotheauthoritycontainedinMinnesotaStatutesSection471.59, commonlyknownastheJointPowersAct,and/orMinnesotaStatutes,Sections626.76and 626.77,andinconsiderationofthemutualcovenantshereincontainedandthebenefitsthateach partyheretoshallderivehereby,thePartiesagreeasfollows: 1PURPOSEOFTHEAGREEMENT;BASICCRITERIAOFLPOsANDNON-LPOS 1.1ThepurposeofthisAgreementistosetforththetermsandconditionswherebytheProviderwill providetheCitywiththeprofessionalservicesofthosecertainlicensedpeaceofficersidentified onAttachmentAattachedhereto(suchlicensedpeaceofficersidentifiedonAttachmentAshall becollectivelyreferredtohereinasthe LPOs) to assist the SPPD with the Security Event, and tosetforththetermsandconditionsinwhichtheProvider,subjecttoSection3.6herein,canavail itselfoftheaidandassistanceoftheRRT. 1.1.1SubjecttothepriorwrittenapprovaloftheSPPD,theProvidermayalsoprovidetheCitywith personswhoareemployedandactivelyutilizedbytheProviderinapublicsafetycapacitywho donotmeetthecriteriaofanLPOassetforthinthisAgreementbutwhosespecialpublicsafety trainingandexperiencemayenablesuchpersonstoprovidefurtherassistancetotheSPPDwith regardtotheSecurityEvent(hereinaftersuchpersonsareidentifiedonAttachmentBattached hereto,andshallbecollectivelyreferredtohereinasthe Non-LPOs) (an example of a Non- LPOsmightincludeparkingenforcementand/ortrafficcontrolofficers,detentionstaff,special deputies,andemergencycenterdispatchers).IftheSPPD,initssolediscretion,desirestouse anyNon-LPOs,theSPPDwillsonotifytheProviderinwritingoftheconditionsbywhichtheNon- LPOswillbeused,andsuchwritingwillbeincorporatedasanaddendumtothisAgreement. 1.1.2ProviderwillexerciseitsbesteffortstoassistwiththeSecurityEvent.Thepartiesacknowledge andagreethatresourceavailabilityrequiresProvidertoexerciseitsbestjudgmentinprioritizing andrespondingtothepublicsafetyneedsofitsjurisdictionincluding,butnotlimitedto,the SecurityEvent.ThatprioritizationdecisionbelongssolelytoProvider.ThisAgreementdoesnot entitleCityortheSecurityEventtoahigherpriorityorspecialconsiderationduringProvider s prioritizationprocess.Further,Providermay,atanytime,recallitsLPOswhen,itisconsideredto beinProvider s best interest to do so. 1.2EachoftheLPOsmustmeetthefollowingcriteriaasdefinedinMinnesotaStatutes,Sections 626.84,Subdivision1(c)and471.59,Subd.12,whichreads: (1) the peace officer has successfully completed professionally recognized peace officer pre- employmenteducationwhichtheMinnesotaBoardofPeaceOfficerStandardsandTraininghas foundcomparabletoMinnesotapeaceofficerpre-employmenteducation;and (2)theofficerisdulylicensedorcertifiedbythepeaceofficerlicensingorcertificationauthorityof thestateinwhichtheofficer'sappointingauthorityislocated. 2ADDITIONALCRITERIAOFLPOs;PROVIDERSCOPEOFSERVICE 2.1InadditiontomeetingthecriteriasetforthinSection1ofthisAgreement,theProvideragrees thateachoftheLPOsshallalsomeetthefollowingcriteria: June9,2008 71 CityCouncilMeetingMinutes A.ThateachLPOshallbyreasonofexperience,trainingandphysicalfitnessbedeemed inthesolediscretionoftheSPPD,thatshe/heiscapableofperformingthedutiesrequired bytheSPPDofeachsuchLPOduringtheSecurityEvent;and B.That:(i)eachLPOshallhavebeenemployedasalicensedpeaceofficerfora minimumoftwo(2)yearsintheUnitedStates;or(ii)intheeventthatanLPOhasbeen employedasalicensedpeaceofficerforlessthantwo(2)yearsintheUnitedStates,that suchLPOwillatalltimeswhenprovidingtheservicesdescribedinthisAgreement,be directlysupervisedbyanLPOwhoinadditiontosatisfyingtheminimumcriteriadescribed inthisSection2.1B.(i),shallalsopossesssufficientsupervisoryskillsandexperience generallyrecognizedandacceptedthroughoutthegreaterSaintPaul-Minneapolislaw enforcementcommunity;and C.ThateachoftheLPOsareofficersingoodstandingwiththeProvider.Throughoutthe termofthisAgreement,theProvidershallpromptlynotifytheSPPDintheeventthatany LPOisnolongeranofficeringoodstandingwiththeProvider. D.ThatthroughoutthetermofthisAgreementandsubjecttoChapter13,Minnesota Statutes,commonlyknownasthe Minnesota Governmental Data Practice Act (hereinafterreferredtoastheProvidershallgivenoticeusingtheform MGDPA), the attachedheretoasAttachmentC,totheSPPDofanypublicdata,asdefinedbythe MGDPA,relatedtointernalaffairstypeofinvestigationseitherpendingand/orsustained againstanyLPOduringthepastthree(3)years,involving excessive/unnecessary/unreasonableuseofforce,improperconductorconduct unbecomingofalicensedlawenforcementofficer;and E.ThatunlessotherwiseprovidedorrequestedbytheSPPD,eachoftheLPOsshallbe equippedand/orsuppliedbyProvideratProvider s own expense, with a seasonally appropriatepatroluniformofthedayandequipment,includingbutnotlimitedtoservice beltswithProviderradioequipment,serviceweaponandpersonalsoftballisticbody armorthatarerequiredtobewornbyeachLPOwhileondutyfortheProvider;see AttachmentEattachedheretoforuniformandequipmentlist;and F.ThatProvidershallfurnishalloftheinformationrequiredinAttachmentsAandB attachedhereto,foreachLPOandNon-LPO,nolaterthanten(10)businessdaysafter theeffectivedateofthisAgreement,withtheunderstandingthattheCitywillholdthedata inthesameclassificationastheProviderdoesundertheMGDPA. 2.1.1ProvideracknowledgesandagreesthatatanytimeduringthetermofthisAgreementtheCity hasthesolediscretiontodeclinetoacceptand/oruseanyLPOorNon-LPOwithoutcauseor explanation. 2.2TheProvideragreestoprovidetheCitywiththefollowingservices: A.ThatuponreasonableadvancewrittennotificationfromtheSPPD,each LPOsodesignatedbytheSPPDshallparticipateintrainingactivities relatedtotheSecurityEvent,thatarecoordinatedorconductedbythe SPPDoritsdesignee(hereinaftereachsuchtrainingsessionshallbe referredtoasa Security Event Training Session) for a period of time commencingfromtheSecurityEventTrainingSessionCommencement DatetotheSecurityEventTrainingSessionTerminationDateasthose respectivetermsaredefinedinSection4herein;and June9,2008 72 CityCouncilMeetingMinutes B.ThatuponreasonableadvancewrittennotificationfromtheSPPD,each LPOsodesignatedbytheSPPDshallparticipateintheSecurityEventfor aperiodoftimecommencingfromtheSecurityEventCommencement DatetotheSecurityEventTerminationDateasthoserespectivetermsare definedinSection4herein. C.ThateachLPOagreestobeplacedbytheSPPD,ifsodeterminedbythe SPPD,inan On Assignment status in which the LPO is physically proximatetoaSecurityEventlocationwithintheCityofSaintPaul,soasto beabletophysicallyreportinatimelymannertosuchdutypostassigned bytheSPPDpreparedtoundertakethespecificjobtaskorresponsibility assignedtosuchLPObytheSPPDrelatedtotheSecurityEvent. D.ThatattherequestoftheSPPD,eachLPOandNon-LPOshallparticipate inand/orprovideinformationtoandotherwisecooperatewiththeSPPDin any after action activities following the conclusion of a Security Event TrainingSessionand/ortheSecurityEvent.Forpurposesofthis Agreement after action activities may include, but not be limited to the followingactivitiesrelatedtoSecurityEventTrainingSessionsandthe SecurityEvent:debriefingsofinformationandexperiences,completionof surveysandquestionnairesandassistingand/orparticipatinginanycivil and/orcriminallegalproceedings. 2.3NotwithstandingSection12herein,Provideracknowledgesandagreesthatatalltimesduring eachSecurityEventTrainingSessionand/ortheSecurityEvent,eachLPOregardlessofsuch LPO s rank or job title held as an employee of the Provider, shall be subject to a structure of supervision,commandandcontrolcoordinatedthroughaunifiedlawenforcementcommandand followingunifiedcommandprincipalsandpracticesestablishedthroughoutthelawenforcement community(hereinreferredtoas Unified Command). 2.4TheProvideragreestocooperateandprovidetheCity,withanyotherinformationreasonably requestedbytheCitythattheCitydeemsnecessarytofacilitateandenablecompliancewiththe termsandconditionscontainedinthisAgreement.Bywayofillustrationonly,suchcooperation andinformationmayinclude,butnotbelimitedtotheProvider s timely completion and production ofinformationrequiredforinsurancepurposesandauditpurposes. 3CITYRESPONSIBILITIES 3.1CityagreesthatitwillprovideorfacilitatetheSecurityEventTrainingSession[s],theSPPD deemsnecessary.Thesubstanceofthetraining,includingthelocations,datesandtimesofany SecurityEventTrainingSession,shallbedetailedinaseparatewritingprovidedfromtheSPPD totheProvider. 3.2TheCityanticipatescertainfinancialassistancewillbeprovidedtoitbythefederalgovernment and/orthirdpartiesotherthantheCity(hereinafterreferredtoasthe Security Subsidy), to fully andcompletelyfundand/orreimbursetheProviderforthenecessarycostsofparticipatinginthe SecurityEventTrainingSession[s],theSecurityEvent,theRRTandany after action activities relatedthereto.SubjecttotheCitytytoprovidetheProviderwithasmuchadvance s good faith du writtennoticethatisreasonableunderthecircumstancesthattheSecuritySubsidyisinsufficient toreimbursealloraportionofthecostsandexpensesdescribedinthisAgreement,Provider acknowledgesandagreesthattheCity s obligation to reimburse such costs or expenses shall be limitedonlytothefundsavailableintheSecuritySubsidy.Insuchevent,Cityagreesthatfunds availableshallbedistributedbetween/amongProviderandanyotherlawenforcement organizationsprovidingservicesunderthisorsimilaragreementsin,atleast,aratiobasedon eachorganization s contribution as a share of the total contributions June9,2008 73 CityCouncilMeetingMinutes 3.3SubjecttothepriorwrittenapprovaloftheCityandtheProvider s compliance with the requirementsofSection5ofthisAgreement,theCityagreestoprovidereimbursementfromthe SecuritySubsidytotheProviderforeachLPOandNon-LPOwhoseservicesareactuallyutilized bytheSPPDduringtheSecurityEventTrainingSessionsand/ortheSecurityEvent,forthe following:theprevailinghourlycontractwagesattherateofoneandone-halftimes,togetheronly withtheemployercontributionsbeingpaidbytheProvidertoeach s share of Medicare and PERA LPOandNon-LPO(basedonsuchhourlywagesandemployer s share of Medicare and PERA contributionsdescribedinAttachmentsAandBattachedhereto)atthetimetheservicesofsuch LPOorNon-LPOhavebeenactuallyutilizedbytheSPPDinaccordancewiththisAgreement. UnlessotherwiseagreedtoinwritingbytheCity,theCityshallonlyreimbursetheProviderin accordancewiththisAgreementforanypre-approvedreimbursablecostsincurredbythe ProviderrelatedtotheactualparticipationbyanLPOorNon-LPOinaSecurityEventTraining Session,onlyuponthesatisfactionofoneofthefollowingconditions:(a)theactualparticipation bysuchLPOorNon-LPOintheSecurityEventasrequiredbytheSPPD;or(b)suchLPOor Non-LPO,wasready,willingandavailabletoparticipateintheSecurityEventasrequiredand neededbytheSPPDhereunder,despitetheLPOorNon-LPOnothavingactuallyparticipatedin theSecurityEvent. 3.4ThepersonresponsibleonbehalfoftheSPPDforthedailyoperation,coordinationand implementationofthisAgreement,whichresponsibilitiesshallinclude,butnotlimitedto, determiningtheassignmentsoftheLPOs,shallbeSPPDAssistantChiefMattBostrom (hereinafterreferredtoastheeptasotherwiseprovidedinthisAgreement,all Coordinator). Exc contactorinquiriesmadebytheProviderwithregardtothisAgreementshallbemadedirectlyto theCoordinatorortheCoordinator s designee. 3.5TheCityshallprovidetheProviderwiththeeligibilityguidelinesforthecostsdescribedinthis Section3andachecklistforsubmittingtheReimbursementPaymentFormattachedheretoas AttachmentF,andrelatedrequireddocumentation. 3.6TheRRTwillbeestablishedforthesoleandexclusivepurposeofprovidingpublicsafety-related aidandassistanceasrequestedbylawenforcementorganizationswiththelegalresponsibilityfor providingpoliceservicestolocalunitsofgovernmentthroughouttheTwinCitiesmetropolitan area(hereinafterreferredtoasthe Requesting Party),who have entered into an agreement substantiallysimilartothisAgreement,withtheCity,providedthat:(i)suchaidandassistanceis actuallyanddirectlyrelatedtothe2008RNC;and(ii)onlyifsuchaidandassistanceiswarranted byextraordinarycircumstances.ForpurposesofthisAgreement,theterm extraordinary circumstancesthatsignificantlyexceedtheusualand shall mean those circumstances customaryabilityoftheRequestingPartytoeffectivelyandsafelyprovidepoliceserviceswithin itsjurisdictionalboundaries(whichbywayofexampleonly,mayinclude,butnotbelimitedto, providingsecurityforcriticalinfrastructure,transportationroutesandvenuesandfacilities). NothingcontainedinthisAgreementshallprecludetheProviderfromalsobecominga RequestingPartyandavailingitselfoftheRRTinaccordancewiththisSection3.6. 4TERMOFAGREEMENT 4.1UnlessotherwiseterminatedearlierasprovidedinSection16herein,thisAgreementshall becomeoperationallyeffectiveasfollows: 4.1.1SecurityEventTrainingSession[s] The Security Event Training Session CommencementDateandtheSecurityEventTrainingSessionTerminationDateshallbe thedate[s]andtime[s]soreferencedinthewritingdescribedinSection2.2Aofthis AgreementwhichwritingwillincorporatethetermsandconditionsofthisAgreement. June9,2008 74 CityCouncilMeetingMinutes 4.1.2SecurityEvent-TheSecurityEventCommencementDateandtheSecurityEvent TerminationDateshallbethedate[s]andtime[s]soreferencedinaseparatewritingtobe providedbytheSPPDtotheProvider,whichwritingwillincorporatethetermsand conditionsofthisAgreement. 4.1.3TheSPPDreservesthereasonablediscretiontoextendtheSecurityEventTraining SessionTerminationDate[s]andtheSecurityEventTerminationDateuponverbalor othernon-writtennoticeprovidedtoProvider. 5BILLINGSANDPAYMENTS 5.1ThatinconsiderationfortheProviderulperformanceofthisAgreement,theCityhereby s faithf agreestocompensateProviderfromtheSecuritySubsidyasprovidedinSection3hereinand thisSection5.NotwithstandinganyotherprovisioncontainedinthisAgreement,theProvider agreesthattheCityiderfromtheSecuritySubsidyforallaggregate s reimbursement to the Prov reimbursablecostsandexpenses,otherwiseallowableinSection3herein,shallnotexceedan amounttobemutuallyagreedtobytheCityandtheProvider,nolaterthanJune30,2008.This nottoexceedamountshallbememorializedinaseparatewritingthatwillbeincorporatedasan addendumtothisAgreement. 5.2ReimbursementRequirements 5.2.1ExceptasmayotherwisebeprovidedeitherbythisAgreementorwiththewrittenconsent oftheCity,anypaymentsdueandowingbytheCitytotheProviderforapproved reimbursablecostsandexpensesdescribedinthisAgreementforwhichtheProviderhas completedanddeliveredtotheCityallofthedocumentationrequiredherein,shallbe madenoearlierthantheSecurityEventTerminationDate.Subjecttotheconditions describedinthisSection5.2.1,theCityshallmakeeveryefforttomakethepaymentto theProviderwithinthirty-five(35)daysaftertheCity s receipt of all of the documentation requiredherein. 5.2.2AsaconditionprecedenttoreceivinganyreimbursementfromtheCityforapproved reimbursablecostsandexpensesdescribedinthisAgreement,theReimbursement PaymentForm,referencedinAttachmentF,attachedhereto,must: A.BesubmittedtotheCitynolaterthanNovember15,2008,unlesssuchdeadlineis otherwiseextendedwiththewrittenconsentoftheCity.TheReimbursement PaymentFormshallbesubmittedtotheAttentionofLoriLee,OfficeofFinancial Services,15WestKelloggBoulevard,Room700,CityofSaintPaul,MN55102; and B.IncludeacoverlettersignedbytheProvider s Chief Financial Officer or his/her designee,detailingthetotalamountsoughttobereimbursedandaincludinga summarynarrativeandcostoverviewthatprovidecontexttothesubmission, includinganyunusualcircumstances,allprovidedunderthefollowingcertification: Icertifythatallinformationpresentedinthisapplicationsupportsonlycosts incurredforsecurityrelatedservicesprovidedforthe2008RepublicanNational Convention,andthatallinformationwasobtainedfrompayrollrecords,invoicesor otherdocumentsthatareavailableforaudit.;and C.Includeanitemizedinvoiceasspecifiedonchecklist;and D.Includeallback-updocumentation,asoutlinedonthechecklistprovidedbythe CitytotheProvider. June9,2008 75 CityCouncilMeetingMinutes 5.2.3Inadditiontoanyotherrequirementscontainedherein,Provideragreesthatitwill promptlyprovidetotheCityuponrequest,anyotherinformationordocumentationof approvedreimbursablecostsandexpensesdescribedinthisAgreementasmaybe requiredbythefederalgovernmentasaconditiontotheCity s receipt of the Security Subsidy.Allrecordsmustbemaintainedforfutureauditsandtheentitybeingreimbursed willbefiscallyresponsiblefortheresultsofanysuchaudit. 5.2.4Anyquestionsregardingthisreimbursementprocessshouldbedirectedto:LoriLeeor designee,OfficeofFinancialServices. 5.2.5TheProvideracknowledgeandagreethattheCity s obligations to provide reimbursement pursuanttothisAgreementaresolelyandexclusivelylimitedtotheSecuritySubsidy,and thattheCityshallnotbeliableforanypaymenthereunder:(i)totheextentthatthe SecuritySubsidyisinsufficienttofullyreimbursetheProviderandtheCityprovidesthe noticedescribedinSection16ofthisAgreement;or(ii)intheeventthatthefunder[s]of theSecuritySubsidydetermine,independentoftheCityandtheSPPD,thatacostthat mayotherwisebereimbursablepursuanttothetermsofthisAgreement,isnoteligiblefor reimbursementandthatanypaymentforreimbursementpreviouslymadebytheCityto theProviderisdeemedtobeineligiblebythefunder[s]andisrequiredtobereturnedto thefunder[s]. 5.3IntheeventtheProviderfailstocomplywithanytermsorconditionsoftheAgreementorto provideinanymannertheworkorservicesasagreedtoherein,theCityreservestherightto withholdanypaymentuntiltheCityissatisfiedthatcorrectiveactionhasbeentakenor completed.ThisoptionisinadditiontoandnotinlieuoftheCity s right to termination as providedinthesectionsofthisAgreement. 6AGREEMENTMANAGEMENT 6.1InadditiontothepersondescribedinSection2.3ofthisAgreement,theProviderhasidentified thefollowingperson[s]aspersonstocontactonlywithregardtothefollowingmattersregarding theAgreement: (Listnames)(Listresponsibilities) WORKPRODUCTS,RECORDS,DISSEMINATIONOFINFORMATION 7 7.1ForpurposesofthisAgreement,thefollowingwordsandphrasesshallhavethemeaningsset forthinthissection,exceptwherethecontextclearlyindicatesthatadifferentmeaningis intended. Workproduct shallmeananyreport,recommendation,paper,presentation,drawing, demonstration,orothermaterials,whetherinwritten,electronic,orotherformatthatareusedor belongtoSPPDorresultsfromProvider'sservicesunderthisAgreement. Supportingdocumentation shallmeananysurveys,questionnaires,notes,research,papers, analyses,whetherinwritten,electronic,orinotherformatandotherevidencesusedtogenerate anyandallworkperformedandworkproductsgeneratedunderthisAgreement. Businessrecords shallmeananybooks,documents,papers,accountrecordsandother evidences,whetherwritten,electronic,orinotherformat,belongingtoSPPDorProviderand pertaintoworkperformedunderthisAgreement. 7.2Alldeliverableworkproducts,supportingdocumentationandbusinessrecordsorcopiesthereof, thatareneededfromoraretheresultsfromtheProvider'sservicesunderthisAgreementshall bedeliveredtotheCityeitherpursuanttothisAgreementoruponreasonablerequestoftheCity. June9,2008 76 CityCouncilMeetingMinutes 7.3TheCityandtheProvidereachagreesnottorelease,transmit,discloseorotherwisedisseminate informationassociatedwithorgeneratedasaresultoftheworkperformedunderthisAgreement withoutpriornoticetotheother.Exceptasotherwiserequiredbyfederaland/orstatelaw,neither theCitynortheProvidershallrelease,transmit,discloseordisseminateanysecurityinformation, securityserviceorsecurityservicedata,definedunderMinnesotaStatutes,Sections13.37and 13.861oranylikedata,asdefinedand/orrequiredinallfederal,state,andlocallawsor ordinances,andallapplicablerules,regulations,andstandards. 7.4Intheeventoftermination,allsupportingdocumentsandbusinessrecordspreparedbythe ProviderunderthisAgreement,shallbedeliveredtotheCitybyProviderbytheterminationdate. 7.5BoththeCityandtheProvideragreetomaintainallbusinessrecordsinsuchamanneraswill readilyconformtothetermsofthisAgreementandtomakesuchmaterialsavailableatitsoffice atallreasonabletimesduringthisAgreementperiodandforsix(6)yearsfromthedateofthe finalpaymentunderthecontractforauditorinspectionbytheCity,theProvider,theAuditorof theStateofMinnesota,orotherdulyauthorizedrepresentative. 7.6BoththeCityandtheProvideragreetoabidestrictlybyChapter13,MinnesotaGovernment DataPracticeAct,( MGDPA)and in particular Minnesota Statutes, Sections 13.05, Subd. 6 and 11;13.37,Subd.1(b),138.17and15.17.Allofthedatacreated,collected,received,stored, used,maintained,ordisseminatedbytheProviderortheCityinperformingfunctionsunderthis AgreementissubjecttotherequirementsoftheMGDPAandboththeCityandtheProvidermust complywiththoserequirements.IfanyprovisionofthisAgreementisinconflictwiththeMGDPA orotherMinnesotastatelaws,statelawshallcontrol. 8EQUALOPPORTUNITYEMPLOYMENT NeithertheCitynortheProviderwilldiscriminateagainstanyemployeeorapplicantfor employmentforworkunderthisAgreementbecauseofrace,creed,religion,color,sex,sexualor affectionalorientation,nationalorigin,ancestry,familialstatus,age,disability,maritalstatus,or statuswithregardtopublicassistanceandwilltakeaffirmativestepstoensurethatapplicantsare employedandemployeesaretreatedduringemploymentwithoutregardtothesame. Thisprovisionshallinclude,butnotbelimitedtothefollowing:employment,upgrading,demotion, ortransfer;recruitmentadvertising,layoffortermination;ratesofpayortheirformsof compensation;andselectionfortraining,includingapprenticeship. 9COMPLIANCEWITHAPPLICABLELAW BoththeCityandtheProvideragreetocomplywithallfederal,state,andlocallawsor ordinances,andallapplicablerules,regulations,andstandardsestablishedbyanyagencyof suchgovernmentalunits,whicharenoworhereafterpromulgatedinsofarastheyrelatetotheir respectiveperformancesoftheprovisionsofthisAgreement. 10CONFLICTOFINTEREST 10.1BoththeCityandtheProvideragreethatitwillnotcontractfororacceptemploymentforthe performanceofanyworkorserviceswithanyindividual,business,corporation,orgovernment unitthatwouldcreateaconflictofinterestintheirrespectiveperformancesoftheirobligations pursuanttothisAgreement. 10.2AcceptanceofthisAgreementbyboththeCityandtheProviderindicatescompliancewith Chapter24.03oftheSaintPaulAdministrativeCode,whichprovidesthat: Except as permitted bylaw,noCityofficialoremployeeshallbeapartytoorhaveadirectfinancialinterestinany sale,lease,orcontractwiththeCity. June9,2008 77 CityCouncilMeetingMinutes 10.3BoththeCityandtheProvideragreethat,shouldanyconflictorpotentialconflictofinterest becomeknown,thepartylearningofsuchconflictorpotentialconflictshalladvisetheotherparty ofthesituationsothatadeterminationcanbemadeabouteachparty s ability to continue performingservicesunderthisAgreement. 11INSURANCE 11.1TheHostCommitteeforthe2008RNC,atitsowncost,shallprovidethefollowinginsurance coverageinwhichtheProvidershallbecoveredasanamedinsuredparty: A.PoliceProfessionalInsurance(the Insurance Coverage) providing coverage for claimsarisingoutofactionsofeachLPOandNon-LPOwhoprovidesecurityandlaw enforcementduringtheconventionandconventionrelatedeventswithalimitofcoverage notlessthanTenMillionDollars($10,000,000),asevidencedbyacertificateofinsurance providedtotheProviderprovidingatleastaten(10)daynoticeofcancellationorany significantmaterialchangeincoverage. 11.1.1TheProvideragreestobeboundbythetermsandconditionscontainedintheInsurance Coveragepolicy( Policy), the terms and conditions of which are incorporated herein by reference. 11.1.2ThepartiesacknowledgeandagreethattheInsuranceCoverageshallonlyprovide coverageduringthetimeperiodsetforthinthePolicy. 11.1.3TheProvideragreesthatisshallcooperatewiththeinsurerwhowillbeunderwritingthe InsuranceCoveragebytimelyprovidinginformationasreasonablyrequestedbysaid insureroritsdesignees.ForpurposesofthisSection11.1.3,thiscooperationwillinclude, butnotbelimitedtoboththeunderwritingprocessandtheclaimsprocess,andthis obligationshallsurviveandextendifnecessary,beyondtheterminationofthis Agreement. 11.2TheProvidershallberesponsibleforinjuriesordeathofitsownLPOsandNon-LPOs.The Providerwillmaintainworkers compensation insurance or self-insurance equivalent coverage, coveringeachofitsownLPOsandNon-LPOswhilesuchLPOsandNon-LPOsareproviding servicespursuanttothisAgreement.TheProviderwaivestherighttosueanyotherpartyforany workersnLPOsorNon-LPOsandanydependantsofsuch compensation benefits paid to its ow LPOsandNon-LPOs,eveniftheinjurieswerecausedwhollyorpartiallybythenegligenceofany otherparty. 12INDEPENDENTCONTRACTOR;RULESOFCONDUCT 12.1NotwithstandinganyotherprovisionofthisAgreement,including,butnotlimitedtoSection2.3,it isunderstoodandagreedbythepartiesheretothat,atalltimesandforallpurposeswithinthe scopeoftheAgreement,therelationshipoftheProvidertotheCityisthatofindependent contractorandnotthatofemployee.NostatementcontainedinthisAgreementshallbe construedsoastofindtheProviderortheLPOsandNon-LPOs,tobeemployeesoftheCity,and theProvidershallbeentitledtononeoftherights,privileges,orbenefitsofCityemployees. 12.2DuringtheSecurityEventTrainingSession[s]andtheSecurityEvent,eachLPOshallberequired tocomplywiththerulesofconductestablishedbytheProvider,theSPPDand/ortheUnified Command.IntheeventthataconflictexistsbetweentheProvider s rules of conduct and the SPPD s rules of conduct and the Unified Command has not otherwise provided rules of conduct, theSPPDdinatororhisdesigneeshallreferdisciplinary s rules of conduct shall apply. The Coor mattersinvolvingLPOstotheProviderforaninvestigation.Basedonthejudgmentofthe Coordinatororhisdesignee,ifaparticularmatterrepresentsprobablecausefortheissuanceofa June9,2008 78 CityCouncilMeetingMinutes criminalcomplaint,themattershallbereferreddirectlytoanexternallawenforcementagencyfor investigation,providedtheperson s agency head is notified in advance thereof. 13SUBCONTRACTING . BoththeCityandtheProvideragreenottoenterintoanysubcontractsforanyofthework contemplatedunderthisAgreementwithoutobtainingpriorwrittenapprovaloftheotherparty. 14MUTUALRESPONSIBILITY;NOWAIVEROFIMMUNITIES 14.1Eachpartyheretoagreesthatitwillberesponsibleforitsownactsand/oromissionsandthoseof itsofficials,employees,representativesandagentsincarryingoutthetermsofthisAgreement andtheresultsthereoftotheextentauthorizedbylawandshallnotberesponsiblefortheacts and/oromissionsoftheotherpartyandtheresultsthereof.Notwithstandingtheforegoing, nothingcontainedinthisSection14.1shallwaive,norshallbeconstruedtowaiveanyrightsand benefitseitherpartyhaswithregardtoitsstatusundertheinsurancecoveragedescribedin Section11ofthisAgreement. 14.2Itisunderstoodandagreedthateachpartyilityshallbelimitedbytheprovisionsof s liab MinnesotaStatutes,Chapter466(TortLiability,PoliticalSubdivisions)orotherapplicablelaw. NothingcontainedinthisAgreementshallwaiveoramend,norshallbeconstruedtowaiveor amendanydefenseorimmunitythateitherparty,theirrespectiveofficialsandemployees,may haveundersaidChapter466,oranycommon-lawimmunityorlimitationofliability,allofwhich areherebyreservedbythepartieshereto. 15ASSIGNMENT TheCityandtheProvidereachbindsitselfanditssuccessors,legalrepresentatives,andassigns ofsuchotherparty,withrespecttoallcovenantsofthisAgreement;andneithertheCitynorthe ProviderwillassignortransfertheirinterestinthisAgreementwithoutthewrittenconsentofthe other. 16EVENTSOFDEFAULTTERMINATION ; 16.1BytheCity-TheCitymayterminatethisAgreementbasedontheoccurrenceofanyofthe followingevents: A.thecancellationofthe2008RNC; B.thedeterminationmadeinthesolediscretionoftheCity,thattheSecurity Subsidyisinsufficienttoreimbursealloraportionofthecostsand expensesdescribedinSection3ofthisAgreement,whichdetermination mustbemadeanddisclosedtotheProviderpriortotheSecurityEvent CommencementDate; C.thefailureoftheHostCommitteetopurchaseandprovidetheinsurance coveragedescribedinSection11ofthisAgreementinatimelymanner determinedbytheCity; D.thefailureoftheProvidertocomplywithorperformanyterm,conditionor obligationcontainedinthisAgreementandtofailtocuresuchdefault withinseven(7)calendardaysaftertheCityorSPPDprovidesProvider withnoticeofsuchdefault. June9,2008 79 CityCouncilMeetingMinutes 16.2BytheProvider-TheProvidermayterminatethisAgreementbasedontheoccurrenceofanyof thefollowingevents: A.withoutcause,priortoanySecurityEventTrainingSession[s] CommencementDate[s]inwhichanyoftheProvider s LPOs shall participate; B.thecancellationofthe2008RNC; C.thefailureoftheHostCommitteetoprovidetheProviderwithevidencein theformofacertificateofinsurancenamingtheProviderasanamed insuredinthepolicyofinsurancecoveragedescribedinSection11ofthis Agreement; D.theProvider s receipt of the notice described in Section 3.2 of this Agreement; E.thefailureoftheCitytocomplywithorperformanyterm,conditionor obligationcontainedinthisAgreementandtofailtocuresuchdefault withinseven(7)calendardaysaftertheProviderprovidestheSPPDwith noticeofsuchdefault. 16.3BoththeCityandtheProvidershallactingoodfaith,toprovideasmuchadvancewrittennotice ofaneventofdefaultinthisSection16,totheotherpartythatisreasonableunderthe circumstances. 16.4Intheeventoftermination,theCitywillonlypayProviderforthoseservicesactually,timely,and faithfullyrendereduptothereceiptofthenoticeofterminationandthereafteruntilthedateof termination.ExceptasotherwiseprovidedinthisSection16.4,neithertheCitynortheProvider shallbeentitledtotherecoveryofanyconsequentialdamagesorattorneyfeesrelatedtoan eventofdefaulthereunder. 17GOODFAITHDISPUTERESOLUTION TheCityandtheProvidershallcooperateandusetheirbesteffortstoensurethatthevarious provisionsofthisAgreementarefulfilledandtoundertakeresolutionofdisputes,ifany,ingood faithandinanequitableandtimelymanner.Intheeventsuchadisputearisingoutoforrelating tothisAgreementorbreachthereofcannotberesolvedexclusivelyamongtheparties,such disputeshallbereferredtonon-bindingmediationbefore,andasaconditionprecedentto,the initiationofanylegalactionhereof,providedforherein.Eachpartyagreestoparticipateinupto fourhoursofmediation.Themediatorshallbeselectedbytheparties,orifthepartiesareunable toagreeonamediatorthenanypartycanrequesttheadministratoroftheRamseyCounty DistrictCourtCivilADRProgramand/orsimilarperson,toselectapersonfromitslistofqualified neutrals.Allexpensesrelatedtothemediationshallbebornebyeachparty,includingwithout limitation,thecostsofanyexpertsorlegalcounsel.Allapplicablestatutesoflimitationsandall defensebasedonthepassageoftimearetolledwhilethemediationproceduresarepending, andforaperiodof30daysthereafter. 18AMENDMENTORCHANGESTOAGREEMENT 18.1Anyalterations,amendments,deletions,orwaiversoftheprovisionsofthisAgreementshallbe validonlywhenreducedtowritinganddulysignedbythepartieshereto,afterallappropriateand necessaryauthorityhasbeenacquiredbyeachsuchparty. June9,2008 80 CityCouncilMeetingMinutes 18.2Modificationsoradditionalschedulesshallnotbeconstruedtoadverselyaffectvestedrightsor causesofactionwhichhaveaccruedpriortotheeffectivedateofsuchamendment,modification, orsupplement.Theterm this Agreement as used herein shall be deemed to include any future amendments,modifications,andadditionalschedulesmadeinaccordanceherewith. 19NOTICES ExceptasotherwisestatedinthisAgreement,allnoticeordemandtobegivenunderthis AgreementshallbedeliveredinpersonordepositedinUnitedStatesCertifiedMail,Return ReceiptRequested.Anynoticesorothercommunicationsshallbeaddressedasfollows: ToCity:CityofMaplewoodToProvider:MaplewoodPoliceDepartment 20WAIVER AnyfaultofapartyheretotoassertanyrightunderthisAgreementshallnotconstituteawaiver oraterminationofthatright,thisAgreement,oranyofthisAgreement s provisions. 21SURVIVALOFOBLIGATIONS 21.1TherespectiveobligationsoftheCityandProviderunderthesetermsandconditions,whichby theirnaturewouldcontinuebeyondthetermination,cancellation,orexpirationhereof,shall survivetermination,cancellationorexpirationhereof. 21.2IfacourtorgovernmentalagencywithproperjurisdictiondeterminesthatthisAgreement,ora provisionhereinisunlawful,thisAgreementorthatprovision,shallterminate.Ifaprovisionisso terminatedbutthepartiesheretolegally,commercially,andpracticablycancontinuethis Agreementwithouttheterminatedprovision,theremainderofthisAgreementshallcontinuein effect. 22INTERPRETATIONOFAGREEMENT ThisAgreementshallbeinterpretedandconstruedaccordingtothelawsoftheStateof Minnesota. 23FORCEMAJEURE NeithertheCitynortheProvidershallbeheldresponsibleforperformanceifitsperformanceis preventedbyactsoreventsbeyondthepartyeasonablecontrol,including,butnotlimitedto: s r severeweatherandstorms,earthquakeorothernaturaloccurrences,strikesandotherlabor unrest,powerfailures,electricalpowersurgesorcurrentfluctuations,nuclearorothercivilmilitary emergencies,oractsoflegislative,judicial,executive,oradministrativeauthorities. 24ENTIREAGREEMENT ItisunderstoodandagreedthatthisentireAgreementsupersedesalloralagreementsand negotiationsbetweenthepartiesheretorelatingtothesubjectmattersherein. INWITNESSWHEREOF ,thepartiesheretoareauthorizedsignatoriesandhaveexecutedthis Agreement,thedayandyearfirstabovewritten. June9,2008 81 CityCouncilMeetingMinutes CITYOFSAINTPAULCITYOFMAPLEWOOD By:__________________________By:__________________________ Its:MayorIts:Mayor Date:_________________________Date:_________________________ ApprovalRecommended:ApprovalRecommended: By:______________________________By:______________________________ Its:ChiefofPoliceIts:ChiefofPolice SaintPaulPoliceDepartmentMaplewoodPoliceDepartment By:______________________________By:______________________________ Its:Director,OfficeofFinancialServicesIts:FinanceDirector By:_________________________ Its:Director,DepartmentofHumanRights Approvedastoformandlegality:Approvedastoformandlegality: By:______________________________By:______________________________ Its:AssistantCityAttorneyIts:CityAttorney Funding:_______________________Provider s Taxpayer I.D. No. Activity#andActivityManagerSignature SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. M.CONSENTAGENDA 1.CouncilmemberHjellemovedtoapproveitems3,4,anditems6-15. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 2.CouncilmemberNephewmovedtoapproveitem1. SecondedbyCouncilmemberJuenemann.Ayes Mayor Longrie, CouncilmemberJuenemann, Nephew&Rossbach Nay Councilmember Hjelle Themotionpassed. June9,2008 82 CityCouncilMeetingMinutes 3.CouncilmemberHjellemovedtoapproveitem2. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 4.CouncilmemberHjellemovedtoapproveitem5. SecondedbyCouncilmemberNephew.Ayes All CouncilmemberJuenemannwasabsent. Themotionpassed. CouncilmemberHjellerequestedthatasaruleConsentAgendaitemM1.ApprovalofClaims beaseparateConsentAgendaItemfromtheremainderoftheConsentAgendaitemstobe votedonbythecouncil. ActingCityManager,Mr.Ahlagreedtothatrequest. 1.CouncilmemberNephewmovedApprovalofClaims. ACCOUNTSPAYABLE: $299,435.10Checks#75455thru#75509 Dated05/07/08thru05/13/08 $324,198.24Disbursementsviadebitstocheckingaccount Dated05/01/08thru05/08/08 $420,427.06Checks#755510thru#75565 Dated05/15/08thru05/20/08 $157,761.82Disbursementsviadebitstocheckingaccount dated05/08/08thru05/15/08 __________________ $1,201,822.22TotalAccountsPayable PAYROLL $463,087.22PayrollChecksandDirectDepositsdated05/16/08 $3,968.81PayrollDeductioncheck#1005240thru#1005242 dated05/16/08 ___________________ $467,056.03TotalPayroll GRANDTOTAL $1,668,878.25 SecondedbyCouncilmemberJuenemann.Ayes Mayor Longrie, CouncilmemberJuenemann, Nephew&Rossbach Nay Councilmember Hjelle June9,2008 83 CityCouncilMeetingMinutes Themotionpassed. . 2CouncilmemberHjellemovedtoapprovetheFinalPlatdate-stampedMay15,2008, Heritage SquareFifthAddition(CountyRoadD,westofHighway61). a.Mr.ShawnSiders,K.HovnanianHomes,addressedandansweredquestionsofthe councilregardingthetrails. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 3.CouncilmemberHjellemovedtoapprovetheConditionalUsePermit Menards (2280 MaplewoodDrive)andreviewtheCUPagaininoneyearorsooner. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 4.CouncilmemberHjellemovedtoapprovetheConditionalUsePermit Dearborn Meadows PUD (CastleAvenueandCastleCourt)andreviewtheCUPagaininoneyearorsooner. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 5.CouncilmemberHjellemovedtoapprovetheAuthorizationtoEnterintoAgreementtoReceive WebServicesfromCivicPlus. a.ActingCityManager,ChuckAhlansweredquestionsofthecouncilregardingCivicPlus andthedifferencebetweenCivicPlusandothersystemsthatwerementionedbyMayor Longrie.ThisCivicPlussystemisusedbytheCityofRosevilleandMr.Ahlsaidifthe councilwasinterestedinseeinganexampleofthatsystemtogototheCityofRoseville s website. MayorLongrieaskedifanyonewantedtospeakregardingthisissue. BobZick,2515WhiteBearAvenueaskedseveralquestionsregardingthisagendaitemandof theCityofMaplewoodwebsite,costoftheservice,trainingemployeestousethesystem,why theMaplewoodCommunityCenterdoesnheirownwebsite,andothermiscellaneous t have t questions.(Mr.AhlcouldnotanswerallofMr.Zick s questions therefore, due to IT Director, Mr. FowldsabsencefromthismeetingMr.FowldswouldhavetofollowupwithanswerstoMr.Zick s questions. June9,2008 84 CityCouncilMeetingMinutes June9,2008 85 CityCouncilMeetingMinutes June9,2008 86 CityCouncilMeetingMinutes June9,2008 87 CityCouncilMeetingMinutes SecondedbyCouncilmemberNephew.Ayes All (CouncilmemberJuenemannleftthemeetingbeforethemotionwasmade) Themotionpassed. 6.CouncilmemberHjellemovedtoapprovetheKohlmanLaneAreaStreetImprovements,City Project07-21,ApprovalofMaintenanceAgreementwithRamseyCounty. AGREEMENTBETWEEN CITYOFMAPLEWOODANDCOUNTYOFRAMSEY FORCONSTRUCTIONANDLONGTERMMAINTENANCEOFSTORMWATERPONDS ANDINFILTRATIONSWALE NORTHKOHLMANMARSHPROTECTIONOPENSPACE ThisAgreementisbetweenRamseyCounty,Minnesota,apoliticalsubdivisonoftheStateof Minnesota,onbehalfoftheParksandRecreationDepartment,2015NorthVanDykeStreet,Maplewood County MN55109(corporationoftheStateofMinnesota, ) and the City of Maplewood, a municipal City 1830CountyRoadBEast,MaplewoodMN55109( ). WHEREAS ,TheCityisreconstructingKohlmanLaneincludingnewcurbandgutter,pavingand stormwaterdrainagestructures;and WHEREAS, ExistingstormwaterfromKohlmanLanedrainsunimpededintoKohlmanLakeand theKellerChainofLakes;and WHEREAS ,AsegmentoftheproposednewlyimprovedroadwayisadjacenttotheNorth KohlmanMarshProtectionOpenSpaceSite,ownedbytheCounty;and WHEREAS, TheCityhasrequestedpermissionfromtheCountytoconstructtwosmallstorm waterpondsandoneinfiltrationswaleontheCountyOpenSpacePropertyandtodirectroadwaystorm waterdrainageviastormsewerinletsandpipestotheseareas;and WHEREAS, TheRamseyCountyParksandRecreationDepartmenthasworkedwiththeCityto determinethelocation,sizeandshapeoftheproposedstormwaterpondsandinfiltrationswaleandthe proposedstormwaterpondsandinfiltrationswaleareconsistentwithparksopenspaceuseandthe RamseyCountyParksandRecreationDepartmentbelievesthetreatmentofstormwaterrunoffwill benefitKohlmanLake,theKellerChainofLakesandKellerRegionalPark;and WHEREAS, TheCitywillberesponsibleforallcostsassociatedthedesign,construction,planting andon-goingmaintenanceofthetwostormwaterpondsandtheinfiltrationswale;and NOW,THEREFORE, inconsiderationofthemutualcovenantsandpromisesmadeherein,the partiesagreeasfollows: June9,2008 88 CityCouncilMeetingMinutes SECTION1 TERMS 1) TheCitymayconstructtwo(2)stormwaterpondsandone(1)infiltrationswaleonCounty propertyintheNorthKohlmanMarshProtectionOpenSpaceSiteasdescribedasfollows: ThatpartofGovernmentLot1andtheNortheastquarteroftheSouthwestquarterof Section4,Township29,Range22,RamseycountyMinnesota,lyingNorthwesterlyofthe centerlineofKohlmanLaneasdescribedinDocumentNo.1512375andlying NortheasterlyoftheextensionofthenortheastlineofLot3,Kohlman s Division and lying EastandSoutheastofthefollowingdescribedline:BeginningattheNortheastcornerof saidgovernmentLot1;thenceSouthalongtheeastlineofsaidGovernmentLot1for660 feet;thenceS.52 °W., 600 feet and there terminating; and lying South of the following describedline;commencingatthenorthwestcornerofsaidNortheastquarter;thence SouthalongthewestlineofsaidNortheastquarterofSouthwestquarterfor468.78feetto thepointofbeginning;thencesoutheasterlydeflectingtotheleft55 °46 to Kohlman Lane andthereterminating;exceptthatpartwhichlieswithinthefollowingdescribedtract: CommencingatthesouthwestcornerofsaidNortheastquartertoSouthwestquarter; thenceN.11 °30E., 90 feet to the point of beginning; thence N.27°E., 50 feet; thence N63 °W., 50 feet; thence S.63°E., 200 feet to the point of beginning and there terminating; subjecttoKohlmanlaneand, ThatpartofLot3,Kohlman s Division and that part of Government Lot 1, Section 4, township29,Range22,allinRamseyCounty,Minnesota,describedasfollows: commencingattheNortheastcornerofsaidGovernmentLot1;thenceSouthalongthe eastlineofsaidLot1for660feet;thenceS.52 °W. to the intersection of the Northeast line ofsaidLot3extendedbeingthepointofbeginning;thenceSoutheasterlyalongthe extendedNortheastlineofsaidLot3totheintersectionofthecenterlineofKohlmanLane asdescribedinDocumentNo.1512373;thenceSouthwesterlyalongsaidcenterlineof KohlmanLanetothecenterlineofaneasementforoldKohlmanLanddescribedas follows:commencingattheNorthwestcorneroftheSoutheastquarteroftheSouthwest quarterofsaidSection4;thenceN.27 °W., 165 feet to place of beginning of roadway; thenceS.53 °W., 200 feet; thence S.60°W., 350 feet; thence S.44°W., 480 feet to the intersectionwiththeCountyRoadrunningaroundGervaisLakeandthereterminating; thenceSouthwesterlyalongtheabovedescribedcenterline,Eastofthemostwesterlyline ofsaidLot3tointersectwithalinebearingS.52 °W. from the point of beginning; thence N.52 °E. to the point of beginning and there terminating. 2) TheCityshallconstructthetwo(2)stormwaterpondsandone(1)infiltrationswaleasper theattachedplans,ExhibitsA,B,andC. 3) TheCityshallnotifytheCountyatleastthree(3)daysinadvanceofcommencing constructiononCountyproperty. 4) TheprojectdesignshallconformtothepermitrequirementsoftheRamsey-Washington MetroWatershedDistrict.PermitattachedtoandmadepartofthisAgreementasExhibit D. 5) TheCityshallberesponsibleforallcostsassociatedwiththedesign,construction, plantingandon-goingmaintenanceofthestormwaterpondingareasandinfiltration swale. 6) TheCityshallnotassesstheCountyforanycostsassociatedwiththisprojectincluding constructionandon-goingmaintenance. June9,2008 89 CityCouncilMeetingMinutes 7) TheCountygrantstheCitylimitedaccesstothepropertysolelyforthepurposesof cleaning,maintainingandensuringproperfunctioningofthestormwaterpondingareas, infiltrationswaleandassociatedstormsewersystem. 8) TheCityshallperformroutinemaintenanceonthestormwaterpondingareas,infiltration swaleandassociatedstormsewersystem.Routinemaintenanceshallincludeperiodic excavationofcollectedsediments,trashandotherdebris,maintenanceofplantings, cleaningoftributarystormsewerasneeded,andmaintenanceofpondcomponents criticaltotimelydraw-downofpondwaterlevelafterrainfallevents.Priortoallroutine maintenanceactivities,theCityshallcontacttheCountyaminimumof72hoursin advanceofanyactivitiestooccuronCountyproperty. 9) TheCountygrantstheCitypermissiontoutilizetheequipmentandlabornecessaryfor cleaningandmaintenanceactivitiesonthepondingandinfiltrationareas.Equipmentfor maintenanceactivitiesshallnotencroachoutsideoftheboundariesofthehighestwater levelofthepondsorinfiltrationswale(refertoExhibitsA,BandC). 10) TheCityshallberesponsibleforrestorationofallareasdisturbedbymaintenance activities.Restorationshallbecompletedpertheoriginalconstructionplansunless otherwiseagreedtobytheCounty. 11) TheCityshallbesolelyresponsibleforcomplyingwithalllaws,ordinances,rulesor requirementsofanyotherFederal,State,Municipalorlocalagenciesregardingany mattersrelatingtothestormwaterpondingareasandinfiltrationswale.TheCityshall secureallrequiredpermitspriortocommencingconstruction. SECTION2 DURATION 1) TheCityshallperformmaintenanceactivitiesonthestormwaterpondingareasand infiltrationswaleinatimelymannerandtothesatisfactionoftheCounty.TheCounty shallsubmitanyrequestsformaintenanceofthepondingareatotheCityinwriting.The Cityshallrespondtothewrittenrequestwithin30daysofreceivingthenotice.Upon respondingtotherequest,theCityandCountyshallcoordinateareasonabletimefor performingrequestedmaintenanceactivities. 2) ShouldtheCitynotperformtheongoingmaintenanceactivities,deviatefromthetermsof Section1,ornotrespondtotheCountywithin30daysofamaintenancerequest,the Countymay,with60-daywrittennotice,terminatethisagreement. 3) UponterminationbytheCounty,theCityshallprepareandsubmitaplanforCounty approvalforroutingofdrainageanddrainagefacilitiesaspartoftheKohlmanLaneArea StreetImprovementproject.Theapprovedplanshallincluderestorationoftheproject areatothesatisfactionoftheCountyandshallbeimplementedbytheCitywithin120 daysofapprovalbytheCounty. 4) TheCitymayterminatethisagreementonlyafter1)giving60dayswrittennoticetothe County,and2)ifrequestedbytheCounty,preparingandsubmittingaplanforCounty approvalforroutingofdrainageanddrainagefacilitiesconstructedaspartoftheKohlman LaneAreaStreetImprovementproject,and3)theapprovedplanshallincluderestoration oftheprojectareatothesatisfactionoftheCountyandbeimplementedbytheCitywithin 120daysofapprovalbytheCounty. June9,2008 90 CityCouncilMeetingMinutes 5) TheCityshallberesponsibleforallcostsofimplementingtheplanapprovedbythe County. 6) Aftertermination,thepartiesshallhavenofurtherobligationorresponsibilityunderthis Agreement. SECTION3 MEETINGS 1) TheCity,throughitsPublicWorksDepartmentorproperdesignee,agreestomeetatthe requestoftheCountyshouldanyissueariseunderthisAgreement.Thepurposeofsaid meetingsshallbetodiscussissueswhichaffectthesubstantiverightsofthepartiesunder thisAgreement.Thetimeandplaceofanysuchmeeting,hereunder,shallbedeterminedby thepartieswithreasonablenoticetooneanother.Thepartiesretaintherighttoconduct meetingsthroughotherelectronicmeansasisacceptabletobothparties. SECTION4 AGREEMENTSUBJECTTODATAPRACTICESACT 1) ThisAgreementshallbesubjecttotheMinnesotaDataPracticesAct,atMinnesota Chapter13,comparableprovisionsandFederalLaw. SECTION5 INDEMNIFICAION&INSURANCE 1) TheCityshalldefend,indemnifyandholdtheCounty,itsofficial,agentsandemployees harmlessfromanyclaims,suits,causesofactionliabilities,damagesandcosts(including reasonableattorney s fees) of whatsoever nature arising out of or relating to activities, actionsorinactionsoftheCity,itsagents,contractorsoremployeesinallactivities relatingtothisprojectandon-goingmaintenance.Thisprovisionshallsurvivethe expirationofthisagreement. 2) TheCityshallprovidetheCountywithanInsuranceCertificatenamingtheCountyasan Additional Insured which is acceptable to the County Risk Manager prior to entering Countyproperty. SECTION6 MEDIATIONOFDISPUTES 1) AnyandalldisputesbetweenthepartiesunderandconcerningthisAgreement,including itsformationandtheenteringintotheclauseitself,shallbesubjecttomediation.The disputeshallbesubmittedtoamediatorselectedandagreeduponbythepartieswithin thirty(30)days.Intheeventthatthepartiescannotagreetoamediator,amediatorshall bechosenbytheChiefJudgeoftheRamseyCountyDistrictCourt.Thecostsof mediationshallbeequallydividedbetweentheparties. SECTION7 COMPLETENESSOFTHEAGREEMENT 1) ThisdocumentcontainsallthetermsandconditionsofthisAgreement,andany alterationsorvariationsofthetermsofthisAgreementshallbeinvalidunlessmadein writingandsignedbytheparties.Therearenootherunderstandings,representationsor agreements,writtenororal,notincorporatedherein.IfanypartofthisAgreementis declarednullandvoidbylaw,theremainingparagraphsofsaidAgreementshallbevalid. June9,2008 91 CityCouncilMeetingMinutes SECTION8 NOTICES 1) WheneveritshallberequiredorpermittedbythisAgreementthatnoticeordemandbe givenorservedbyeitherpartytoorontheotherparty,suchnoticeordemandshallbe deliveredpersonallyormailedbyUnitedStatesmailtotheaddresseshereinaftersetforth bycertifiedmail.Suchnoticeordemandshallbedeemedtimelygivenwhendelivered personallyorwhendepositedinthemailinaccordancewiththeabove.Theaddressesof thepartiesheretoforsuchmailpurposesareasfollows,untilwrittennoticeofsuch addresshasbeengiven: CityManagerDirector CityofMaplewoodRamseyCountyParksandRecreationDept. 1830CountyRoadBEast2015NorthVanDykeStreet Maplewood,MN55109Maplewood,MN55109 Wherefore,thepartieshaveexecutedthisAgreementonthelastdatewrittenbelow. RAMSEYCOUNTYCITYOFMAPLEWOOD _______________________________________________________________ JanParker,ChairMayor RamseyCountyBoardofCommissioners Date:_____________________________Date:_________________________ ______________________________________________________________ BonnieJackelen,ChiefClerkCityManager RamseyCountyBoardofCommissioners Date:_____________________________Date:_________________________ _____________________________ Approvedastoformby LegalCounsel ApprovalRecommended: __________________________________ GregoryA.Mack,Director ParksandRecreationDepartment ApprovedAstoFormandInsurance: __________________________________ AssistantCountyAttorney __________________________________ BudgetingandAccounting SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. June9,2008 92 CityCouncilMeetingMinutes 7.CouncilmemberHjellemovedtoapprovetheCenturyAvenueImprovements,CityProject03-15, ApprovalofCost-ShareAgreementwithWoodburyandRamseyCounty. AgreementPW2008-04 RAMSEYCOUNTY COOPERATIVEAGREEMENT WITHTHECITYOFMAPLEWOOD ReconstructionofCenturyAvenue(CSAH72)Attachments: FromBrookviewDr/WoodbineAvetoLakeRdProjectMapFundingAreasExhibitA EngineersEstimate-ExhibitB SP62-672-04CTB,SP62-672-04,Mn/DOTHydraulicsLetter-ExhibitC LocationMap.ExhibitD THISAGREEMENTisbetweentheCityofMaplewood,Minnesota("City")or( City of Maplewood ) and Ramsey County, Minnesota (County") or (Ramsey County). WITNESSETH: WHEREAS,WashingtonCountyandRamseyCountyjointlyhavejurisdictionoverCentury Avenue(WashingtonC.S.A.H.25andRamseyC.S.A.H.72)intheCitiesofWoodburyandMaplewood, respectively;and WHEREAS,WashingtonCountyandRamseyCountywilljointlycausethereconstructionof CenturyAvenuefromBrookviewDrive/WoodbineAvenuetoLakeRoadandofValleyCreekRoad (WashingtonC.S.A.H.16)fromCenturyAvenuetoWeirDrive( Project); and WHEREAS,WashingtonCountywillenterintoanagreementwiththeCityofWoodburyfor constructioncostsharesfortheProject;and WHEREAS,RamseyCountyandtheCityofMaplewoodwillenterintoanagreementforthe constructioncostsharesoftheProject;and WHEREAS,CenturyAvenuebetweenBrookviewDrive/WoodbineAvenueandLakeRoadisin theCityofMaplewoodinRamseyCountyandtheCityofWoodburyinWashingtonCounty;and WHEREAS,theeligibilityforfundingfortheProjecthasbeendividedintothreeGroupsA,Band C: Group A refers to Century Avenue from Station 311+75 to Station 382+80 (Brookview Drive/WoodbineAvenuetosouthofLowerAftonRoad/ValleyCreekRoad)andaportionofLowerAfton Road/ValleyCreekRoadfromStation95+00toStation109+25, Group B refers to Century Avenue Station283+15toStation311+75(LakeRoadtosouthofValleyCreekRoad), Group C refers to Valley CreekRoadStation109+25toStation136+58(CenturyAvenuetoWeirDrive)asshowninExhibitA; and WHEREAS,GroupAofthisProjecthasbeendesignatedaseligibleforFederalAid,Washington andRamseyCountyStateAidHighway(CSAH)TurnBack,WashingtonandRamseyCSAH, MaplewoodandWoodburyMunicipalStateAid(MSA)andCityofWoodburyLocalfunds,reimbursement asSPTX6208(141),S.P.82-625-02CTB,S.P.S.P.62-672-04CTB,S.P.138-020-34,S.P.192-020-17 andWoodburyLocalFunds;and WHEREAS,GroupBofthisProjecthasbeendesignatedaseligibleforFederalAid,Washington andRamseyCSAH,MaplewoodandWoodburyMSAandWoodburyLocalfunds,reimbursementas SPTX6208(141),S.P.82-625-02,S.P.S.P.62-672-04,S.P.138-020-34,S.P.192-020-17and WoodburyLocalFunds;and June9,2008 93 CityCouncilMeetingMinutes WHEREAS,GroupCofthisProjecthasbeendesignatedaseligibleforWashingtonCSAH Turnback,WashingtonCSAH,WoodburyMSAandWoodburyLocalfunds,reimbursementasS.P.82- 616-16CTB,M.S.A.192-020-18,WoodburyLocalfunds;and WHEREAS,anEnvironmentalAssessment,StudyReport,RightofWayplan(S.A.P.62-672-05 CTB(CSAH72),S.A.P.82-625-03CTB,S.A.P.192-020-15,andS.A.P.82-616-20CTB),and ConstructionPlan,SPTX6208(141),S.P.82-625-02CTB,S.P.S.P.62-672-04CTB,S.P.192-020-17, S.P.138-020-34,andWoodburyLocalFunds;fortheProjectshowingproposedreconstruction, alignment,profiles,gradesandcrosssections,impactsandcostsfortheimprovementsincludedinthis Projectindicatethatitisfeasible,practical,andtechnicallypropertoprovidefortheCenturyAvenue reconstructionandhavebeenpresentedtotheCityofMaplewood;and WHEREAS,apreliminaryestimateofProjectcostshasbeenpreparedandattachedtothis agreementasExhibitB"EngineersEstimateandCostParticipation";and WHEREAS,theProjectprovidesforthereconstructionoftheexistingCenturyAvenuebetween BrookviewDrive/WoodbineAvenueandLakeRoadandincludes,inadditiontootherthings,grading, paving,concretecurbandgutter,medians,stormsewers,stormponding,concretesidewalk,bituminous trailandtrafficcontrolsignals;and WHEREAS,thegradingprovisionsrequireacquisitionofcertainrightofwayandtemporary constructionandslopeeasementspriortoconstruction; NOW,THEREFORE,ITISHEREBYMUTUALLYAGREEDASFOLLOWS: 1.RamseyCountyshallpreparethenecessaryplans,specifications,estimatesandproposalsin accordancewithfundingrequirementstotakebidsforthisProject.Costsofprojectrevisionsafter thecompletionofplansandspecifications;willbepaidforbythepartyrequestingtherevisions. RevisionsmustbeconsistentwithStateAidrequirementsandaresubjecttoRamseyCounty approval. 2.RamseyCountywillacquirenecessaryrightsofwayasdeterminedbytheProjectgradinglimits underaseparateproject,SAP62-672-05CTB(CSAH72),utilizingitsCSAHTurnbackandCSAH fundsforallreimbursablecosts.IntheeventthattheCityofMaplewoodrequestsworknotincluded intheoriginalplans,theCityofMaplewoodwillberesponsibleforcostsforanyadditionalrightsof wayrequired.AllrequiredrightofwayandtemporaryeasementswillbeinthenameofRamsey County.Parkingandotherregulations;willbecontrolledbyRamseyCounty.Rightsofwaythat cannotbenegotiatedwillbeacquiredthrougheminentdomainproceedingsbyRamseyCounty,or eliminatedthroughdesignrevisions,asdeterminedmostappropriatebyRamseyCounty. 3.AllCityofMaplewoodownedrightsofwayandeasementswithinthelimitsoftheProjectforroads, utilitiesandstormwaterareherebygrantedtoRamseyCountyforprojectuseduringconstruction. 4.RamseyCountyshalltakebids,prepareanabstractofbidsandcostparticipationsummaryand awardacontractforconstruction.PriortoRamseyCountyawardofacontract,RamseyCountyshall firstreceiveconcurrencefromtheCityofMaplewood,CityofWoodbury,andWashingtonCounty beforeawardofthecontracttothelowestresponsiblebidder. 5.Uponawardofaconstructioncontract,RamseyCountyshallperformorcontracttheperformanceof constructioninspection. 6.RamseyCountyandCityofMaplewoodshallparticipateonthebasisofconstructioncostsand sharesidentifiedinaccordancewithExhibitB, Engineers Estimate and Cost Participation, attached andincorporatedherein.Estimatedcostswillbeadjustedtoreflecttheactualfinalcostofproject June9,2008 94 CityCouncilMeetingMinutes elements,asconstructed,whensubmittedtotheCityofMaplewoodforfinalpayment,including engineeringfees. 7.Theestimatedconstructioncostofitemsis$14,749,574.59.Thecostswillbepaidbyacombination ofFederalAidFunds,WashingtonandRamseyCSAHTurnbackfunds,WashingtonandRamsey CSAHfunds,MaplewoodandWoodburyMSAfunds,andCityofWoodburylocalfunds. 8.Stormsewerconstructioncostsattributabletotheroadrightofwayandfacilitiesneededfortheroad drainageareestimatedtobeeligibleforreimbursementfromFederalAidandCSAHTurnback, CSAHandMSAfunds.Eachagencyshallpayforthestormsewercostsasdeterminedbythe MN/DOThydraulicsletterattachedasExhibitC. 9.Anyutilitiesorfacilitiesmodifiedoraddedtothoseprovisionspresentlymadeintheplansand specificationsmaybeincorporatedintheconstructioncontractbysupplementalagreementandshall bepaidforasspecifiedinthesupplementalagreement.Designandconstructionengineeringfees shallbenegotiatedatthetimeofsupplementalagreementpreparation. 10.RamseyCounty,WashingtonCounty,MaplewoodandWoodburywillenterintoamaintenance agreement(RamseyCountyAgreementPW2008-10)forthemaintenanceofroadway,stormsewer systemsetc.onCenturyAvenuebetweenBrookviewDrive/WoodbineAvenueandLakeRoad 11.TheCityofMaplewoodwillpaytoRamseyCounty25%ofthecostoftheSignalAandControllerat UpperAftonRoadafter,applicationofFederalFunds. 12.Maplewoodwillpay25%ofthecosttheEVPSystemonSignalA(CenturyAvenueandLakeRoad); thebalancewillbepaidbyWashingtonCountyandWoodbury.Maplewoodwillpay50%ofthecost theEVPSystemsonSignalsB(CenturyAvenueandLowerAftonRoad/ValleyCreekRoad)andC (CenturyAvenueandUpperAftonRoad);thebalancewillbepaidbyWashingtonCountyand Woodbury. 13.SignalSystemsA,B,andCwillbemaintainedinaccordancewithAgreementsforMaintenanceof TrafficControlSignalsandEVPSystems.TheRamseyCountyagreementnumbersfortheSignal SystemsarePW2008-11,PW2008-12,andPW2008-13respectively. 14.Maplewoodisresponsiblefor37.5%ofthecostofmediansandnewconcretecurbandgutterin GroupB,afterapplicationFederalFunds. 15.Maplewoodisresponsiblefor100%ofthecostofthesidewalkconstructedintheCityofMaplewood, afterapplicationofFederalFunds.UponcompletionoftheProject,Maplewoodwillownandmaintain thesidewalk. 16.MaplewoodshallpayRamseyCountyafeeforengineering,Projectdesign,andProject administrationservices.Saidfeeshallbe12%ofitemcostsforwhichMaplewoodisresponsible,as determinedatthetimeofcontractaward. 17.MaplewoodshallpayRamseyCountyanadditionalfeeforconstructionengineeringand administration.Saidfeeshallbe12%ofitemcostsforwhichMaplewoodisresponsible,as determineduponcompletionoftheProjectandsetforthinExhibitB,EngineeringEstimateandCost Participation. 18.WithinoneyearoftheconclusionoftheProject,RamseyCounty,WashingtonCounty,theCityof Maplewood,andtheCityofWoodburywillenterintoatreereplacementprojectalongtheProject corridor. June9,2008 95 CityCouncilMeetingMinutes 19.CostdistributionsidentifiedaboveareasshowninExhibitB,EngineeringEstimateandCost Participation.ActualCostshallbebasedonthecontractor s unit prices and the quantities constructed. 20.AllliquidateddamagesassessedagainstthecontractorshallresultinacreditsharedbytheCitiesof MaplewoodandWoodburyandtheCountiesofWashingtonandRamseyinthesameproportionas theirresponsibilityforthecostoftheelementoftheProjectforwhichtheliquidateddamageswere assessed. 21.MaplewoodshallnotrecoveranyportionofitscostfortheProjectthroughlevyorspecial assessmentsonpropertyownedbyRamseyCounty. 22.ThroughoutProjectdesignandconstruction,RamseyCountyshallpreparepartialcostandpayment estimatesforpreliminaryengineeringfees,constructioncosts,andconstructionengineeringfees and,periodicallybilltheCityofMaplewoodforthesecostsandservices.Paymentshallbemade withintwenty-onecalendardaysofreceiptoftheinvoice. 23.MaplewoodshallpaytoRamseyCountyalladditionalremainingcostsandfeesforitsshareofthe workuponnotificationbyRamseyCountyofthefinalamountsdue. 24.AllpaymentsbytheCityofMaplewoodshallbetotheTreasurerofRamseyCounty,Minnesota. 25.TheCityofMaplewoodandRamseyCountyshallindemnify,defendandholdeachotherharmless againstanyandallliability,losses,costs,damages,expenses,claims,oractions,includingattorney s fees,whichtheindemnifiedparty,itsofficials,agents,oremployeesmayhereaftersustain,incur,or berequiredtopay,arisingoutoforbyreasonofanyactoromissionoftheindemnifyingparty,its officials,agentsoremployees,intheexecution,performance,orfailuretoadequatelyperformthe indemnifyingpartyAgreement.NothinginthisAgreementshall s obligation pursuant to this constituteawaiverbyRamseyCountyortheCityofMaplewoodofanystatutoryorcommonlaw immunities,limits,orexceptionsonliability. 26.ThisAgreementshallremaininfullforceandeffectuntiloneyearafterProjectcompletion.Project completionshallbedefinedaswhentheworkwasperformedsatisfactorilybythecontractor,final paymenthasbeenmadetothecontractor,andadministrativelytheprojecthasbeenfinalledwith MnDOTofficeofStateAid. 27.Notices.WheneveritshallberequiredorpermittedbythisAgreementthatnoticeordemandbe givenorservedbyeitherpartytoorontheotherparty,suchnoticeordemandshallbedelivered personallyormailedbyUnitedStatesmailtotheaddresseshereinaftersetforthbycertifiedmail. Suchnoticeordemandshallbedeemedtimelygivenwhendeliveredpersonallyorwhendeposited inthemailinaccordancewiththeabove.Theaddressesofthepartiesheretoforsuchmailpurposes areasfollows,untilwrittennoticeofsuchaddresshasbeengiven: AstotheCity:CityManager CityofMaplewood 1830CountyRoadBEast Maplewood,MN55109 AstotheCounty:PublicWorksDirector RamseyCountyPublicWorksFacility 1425PaulKirkwoldDrive ArdenHills,MN55112 June9,2008 96 CityCouncilMeetingMinutes CITYOFMAPLEWOOD,THECOUNTYOFRAMSEY MINNESOTA By:_______________________________By:________________________________ DavidTwa Its___________________________CountyManager By:_______________________________ Its___________________________ Date:_____________________________Date:______________________________ ApprovedastoForm: ___________________________________ AssistantCountyAttorney ___________________________________ RiskManagement ___________________________________ RecommendedforApproval: ___________________________________ KennethHaider,P.E. DirectorandCountyEngineer JOINT-POWERSAGREEMENT CityofMaplewood/CityofWoodbury WatermainandSanitarySewerUtilityExtension-CenturyAvenue th THISJOINT-POWERSAGREEMENTmadeandenteredinthis9dayofJune,2008,byand betweentheCityofMaplewood,RamseyCounty,Minnesota,andtheCityofWoodbury,Washington County,Minnesota. WHEREAS,theCityofMaplewoodandtheCityofWoodbury,pursuanttotheprovisionof MinnesotaStatutesChapter471.59,areauthorizedtoenterintoagreementstoexercisejointlythe governmentalpowersandfunctionseachhasindividually;and, WHEREAS,ThesectionofCenturyAvenuebetweenBrookviewDrive/WoodbineAvenueand LakeRoadisjointlyownedbytheRamseyandWashingtonCounties;and, June9,2008 97 CityCouncilMeetingMinutes WHEREAS,theextensionofwatermainandsanitarysewerfromtheCityofWoodburyintothe CityofMaplewoodistooccuraspartoftheoverallimprovementsandpaidbytheCityofWoodbury; and, WHEREAS,theCityofWoodbury,bypreviousagreement,ownsandoperatesthemunicipal watersystemandsanitarysewersystemthatwillservethisprojectareafromtheutilityextensions.The previousagreementalsodefinesutilitybillingpractices;and, WHEREAS,theCityofMaplewoodwishestoextendandutilizetheCityofWoodburyutilitiesto providewaterandsanitarysewerservicetopropertieslocatedonthewestsideofCenturyAvenue;and, NOW,THEREFORE,itisherebyagreedbyandbetweenthepartiesheretoasfollows,towit: 1.TheCityofMaplewoodwillreimbursetheCityofWoodburyfortheactualcostsassociated withdesign,construction,andconstructionadministrationofthewatermainandsanitary sewerutilityextensionsintotheCityofMaplewoodfromtheCityofWoodburyunder MaplewoodCityProject03-15andWoodburyCityProject06-2006-01.Saidcostsare currentlyestimatedasfollows: Design=$3,528.83(includespreliminaryreportandfinaldesign) Construction=$32,666.45(includesconstructioncostsandshareofmobilizationas identifiedinRamseyCountymateplus2%overheadforRamseyCounty) s engineers esti Constructionadministration=$3,607.20 2.IftheutilityextensionstoMaplewoodmustberemovedfromtheplan,theCityofMaplewood willpayallcostsassociatedwithplanrevisions.Thispotentialcostisestimatedat$350. 3.TheCityofMaplewoodwill,uponinvoicefromtheCityofWoodbury,reimbursetheCityof Woodburywithin30daysofreceiptoftheinvoice. 4.Whenwaterand/orsanitarysewerutilityconnectionsaremade,apermitwillneedtobe obtainedfromtheCityofWoodbury. 5.IntheinstancethatapropertyownergoestotheCityofMaplewoodtoobtainpermitsforthe connectiontothewaterand/orsanitarysewersystem,theCityofMaplewoodrepresentatives shallnotifytheWoodburyengineeringdepartmentandfinancedepartment. 6.ThoseMaplewoodresidentsconnectingintothewaterand/orsanitarysewersystemshallpay theappropriatefeestotheCityofWoodburytoincludeconnectionfeesandareacharges,as June9,2008 98 CityCouncilMeetingMinutes wellaspertinentMetropolitanCouncilfees.Allfeesshallbepaidattheratewhenthe connectionismade. 7.TheCityofMaplewoodandtheCityofWoodburyagreetoindemnifyeachotherandhold eachotherharmlessfromanyandallclaims,causesofaction,lawsuits,judgments,charges, demands,costs,andexpenses,including,butnotlimitedto,interestinvolvedthereinand attorneysherewith,arisingoutoforresultingfrom fees and costs and expenses connected t thefailureofeitherpartytosatisfytheprovisionsofthisagreementorfordamagescausedto otherpartiesasaresultofthemannerinwhichtheCityofMaplewoodortheCityof Woodburyperformorfailtoperformdutiesimposedoneachpartybythetermsofthis agreement. 8.Thisagreementshallremaininfullforceandeffectuntilterminatedbymutualagreementof theCityofMaplewoodandtheCityofWoodburyorbyanindependentarbitratorintheevent thatthereisnotaneutralagreement. 9.Itisagreedthat,exceptasspecificallyprovidedherebytheexecutionofthisagreement, neitherpartyrelinquishesanyrightsorpowerspossessedbyit,neitherpartyisrelievedofany responsibility,dutyorobligationimposedonitbylaworregulation. 10.DataPractices: a.TheCityofMaplewoodandtheCityofWoodburyagreetocomplywiththeMinnesota DataPracticesActandallotherstateandfederallawsrelatingtodataprivacyor confidentiality; b.TheCityofMaplewoodandtheCityofWoodburywillimmediatelyreporttoeachother anyrequestsfromthirdpartiesforinformationrelatingtothisAgreement. c.TheCityofMaplewoodandtheCityofWoodburyagreetopromptlyrespondtoeach other s inquiries concerning data requests. 11.ArbitrationofDisputes:AnycontroversyclaimarisingoutoforrelatingtothisAgreementor breachthereofshallbesettledbyarbitrationinaccordancewiththerulesoftheAmerican ArbitrationAssociation.Judgmentupontheawardrenderedbythearbitratormaybeentered inanycourthavingjurisdictionthereof. June9,2008 99 CityCouncilMeetingMinutes 12.Notices:WheneveritshallberequiredorpermittedbythisAgreementthatnoticeordemand begivenorservedbyeitherpartytoorontheotherparty,suchnoticeordemandshallbe deliveredpersonallyormailedbyUnitedStatesmailtotheaddresseshereinaftersetforthby certifiedmail.Suchnoticeordemandshallbedeemedtimelygivenwhendeliveredpersonally orwhendepositedinthemailinaccordancewiththeabove.Theaddressesoftheparties heretoforsuchmailpurposesareasfollows,untilwrittennoticeofsuchaddresshasbeen given: CityManagerCityAdministrator CityofMaplewoodCityofWoodbury 1830CountyRoadBEast8301ValleyCreekRoad Maplewood,MN55109Woodbury,MN55125 INWITNESSWHEREOF ,thepartieshaveexecutedthisAgreementonthis ___________dayof_______________,2008 CITYOFMAPLEWOODCITYOFWOODBURY _______________________________________________ MayorMayor ________________________________________________ CityManagerCityAdministrator _________________________________________________ ApprovedastoformbyLegalCounselApprovedtoformbyLegalCounsel __________________________ RecommendedforApproval EngineeringandPublicWorksDirector SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. June9,2008 100 CityCouncilMeetingMinutes 8.CouncilmemberHjellemovedtoapprovetheResolutionfortheLark/ProsperityAreaStreet Improvements,CityProject07-15,andApprovalofChangeOrder#3. RESOLUTION08-06-092 DIRECTINGMODIFICATIONOFEXISTINGCONSTRUCTIONCONTRACT PROJECT07-15,CHANGEORDERNO.3 WHEREAS,theCityCouncilofMaplewood,Minnesotahasheretoforeorderedmade ImprovementProject07-15,LarkProsperityAreaStreetImprovements,ChangeOrderNo.3,and hasletaconstructioncontractpursuanttoMinnesotaStatutes,Chapter429,and WHEREAS,itisnownecessaryandexpedientthatsaidcontractbemodifiedanddesignatedas ImprovementProject07-15,ChangeOrderNo.3. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthat: 1.Themayorandcityclerkareherebyauthorizedanddirectedtomodifytheexistingcontractby executingsaidChangeOrderNo.3intheamountof$58,874.99.Therevisedcontractamountis $2,537,263.23. June9,2008 101 CityCouncilMeetingMinutes SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. June9,2008 102 CityCouncilMeetingMinutes 9.CouncilmemberHjellemovedtoapprovetheResolutionfortheBrookviewAreaStreet Improvements,CityProject07-01,andApprovalofChangeOrder#1. RESOLUTION08-06-093 DIRECTINGMODIFICATIONOFEXISTINGCONSTRUCTIONCONTRACT PROJECT07-01,CHANGEORDERNO.1 WHEREAS,theCityCouncilofMaplewood,Minnesotahasheretoforeorderedmade ImprovementProject07-01,BrookviewAreaStreetImprovements,andhasletaconstruction contractpursuanttoMinnesotaStatutes,Chapter429,and WHEREAS,itisnownecessaryandexpedientthatsaidcontractbemodifiedand designatedasImprovementProject07-01,ChangeOrderNo.1. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthat: 1.Themayorandcityclerkareherebyauthorizedanddirectedtomodifytheexistingcontractby executingsaidChangeOrderNo.1intheamountof$25,142.23.Therevisedcontractamountis $1,890,223.80 June9,2008 103 CityCouncilMeetingMinutes SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. June9,2008 104 CityCouncilMeetingMinutes 10.CouncilmemberHjellemovedtoapprovetheResolutionDirectingModificationofExisting ConstructionContractforT.H.61AreaImprovements,CityProjects03-07,04-06,and04-25,and ChangeOrder#2. a.ApprovalofChangeOrder#2 b.ProjectAcceptanceandApprovalofFinalPayment. RESOLUTION08-06-094 DIRECTINGMODIFICATIONOFEXISTINGCONSTRUCTIONCONTRACT PROJECT03-07,CHANGEORDERNO.2 WHEREAS,theCityCouncilofMaplewood,Minnesotahasheretoforeorderedmade ImprovementProject03-07,TH61andCountyRoadDCourtImprovementsaspartofa combinedproject,andhasletaconstructioncontractpursuanttoMinnesotaStatutes,Chapter 429,and WHEREAS,theCityEngineerhasreportedthatitisnownecessaryandexpedientthat saidcontractbemodifiedanddesignatedasImprovementProject03-07,ChangeOrderNo.2,as anincreasetosaidcontractbyanamountof$20,283.93,suchthatthenewcontractamountis nowandherebyestablishedas$1,720,360.66. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthat: 1.ThemayorandcitymanagerareherebyauthorizedtosignonbehalfoftheCityof Maplewoodtosignifyandshowthattheexistingcontractisherebymodifiedthroughsaid ChangeOrderNo.2asacontractincreaseintheamountof$20,283.93.Therevised contractamountis$1,720,360.66. 2.Theretainageshallbefullyreducedandfinalpaymentshallbemadetothecontractor signifyingacceptanceoftheprojectimprovements. June9,2008 105 CityCouncilMeetingMinutes June9,2008 106 CityCouncilMeetingMinutes June9,2008 107 CityCouncilMeetingMinutes June9,2008 108 CityCouncilMeetingMinutes SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. June9,2008 109 CityCouncilMeetingMinutes 11.CouncilmemberHjellemovedtoapprovetheApprovalofTrafficControlSignalAgreements. a.BeamAvenueatCountryViewDrive b.CountyRoadDatCountryViewDrive. AGREEMENTFORMAINTENANCE OFTRAFFICCONTROLSIGNALSANDEVPSYSTEM AGREEMENTNO.PW2008-08 THISAGREEMENT,madeandenteredintobyandbetweentheCountyofRamsey, DepartmentofPublicWorks,hereinafterreferredtoasthe County", the City of Maplewood hereinafterreferredtoasthe City, for the maintenance of a traffic control signal system with streetlights,signs,interconnect,andemergencyvehiclepre-emptionattheintersectionofBeam Avenue(CSAH19)andCountryViewDrive; WITNESSETH: WHEREAS,RamseyCountyandMaplewoodhavedeterminedthatthereisjustification anditisinthepublic s best interest to construct a traffic control signal with street lights at Beam Avenue(CSAH19)andCountryViewDrive; WHEREAS,MaplewoodrequestsandRamseyCountyagreestoprovideanEmergency VehiclePre-emptionSystem,hereinafterreferredtoasthe EVP System as a part of said traffic controlsignalswithstreetlightsinaccordancewiththetermsandconditionshereinaftersetforth; and WHEREAS,Maplewoodwillberesponsibleforconstructionofthetrafficcontrolsignals withstreetlights,signs,andemergencyvehiclepre-emptionatit s cost and expense, and WHEREAS,RamseyCountyandMaplewoodwillparticipateinthemaintenanceand operationofsaidtrafficcontrolsignalswithstreetlights,signs,interconnectandEVPsystemas hereinaftersetforth;and NOW,THEREFORE,ITISAGREEDASFOLLOWS: 1.TheCityshallinstallorcausetheinstallationofsaidtrafficcontrolsignalwithstreetlights signs, interconnectandEVPsysteminaccordancewiththeplansandspecificationsforBeamAvenueand CountryViewDrive. 2.TheCityshallinstallorcausetheinstallationofanadequateelectricpowersupplytotheservice padincludinganynecessaryextensionsofpowerlinesatBeamAvenueandCountryViewDrive. 3.Uponcompletionofthetrafficcontrolsignalswithstreetlights,signsandEVPsystem installation.Necessaryelectricalpowerfortheiroperationshallbeatthecostandexpenseofthe City.InaccordancewiththePolicyforlightingRamseyCountyRoadways,RamseyCountyBoard Resolution78-1394,TheCityshallperformstreetlightmaintenanceandpayenergycostsofthe integralstreetlights. 4.TheCountyshallmaintainandkeepinrepairallsignsassociatedwiththetrafficsignalatitscost andexpense. 5.TheCountyshallmaintainandkeepinrepairthetrafficcontrolsignalincludingrelampingand cleaningatitscostandexpense.TheCitywillberesponsibleforpaintingthetrafficcontrolsignalatits costandexpense. June9,2008 110 CityCouncilMeetingMinutes 6.TheCountyshallmaintainandkeepinrepairthegeometricsonCountyownedroadwaysatits costandexpense. 7.TheCountyshallmaintainandkeepinrepairtheinterconnectalongBeamAvenueatitscostand expense. 8.AlltimingandrelatedadjustmentsofthetrafficcontrolsignalshallbedeterminedbytheCounty throughitsTrafficEngineer,andnochangesshallbemadetotheseadjustmentswithoutthe approvaloftheCounty. 9.TheCityshallinstallorcausetheinstallationofandEVPSystematitsexpense. 10.TheEVPsystemshallbeoperated,maintained,revisedorremovedinaccordancewiththe followingconditionsandrequirements: a)Allmodifications,revisionsandmaintenanceoftheEVPSystemconsiderednecessaryor desirableforanyreason,shallbedonebytheCounty s forces, or, upon concurrence in writingbytheCounty s Traffic Engineer, may be done by others all at the cost and expense of theCity. b)Emitterunitsmaybeinstalledandusedonlyonvehiclesrespondingtoanemergencyas definedinMinnesotaStatutesChapter169.01,Subdivision5with169.03. c)TheCityshallmaintainandrequireothersusingtheEVPSystemtomaintainalogshowing thedate,timeandtypeofemergencyforeachtimethetrafficsignalcoveredherebyis actuatedandcontrolledbytheEVPSystem.MalfunctionoftheEVPSystemshallbereported totheCountyimmediately. d)AllmaintenanceoftheEVPSystemshallbeperformedbytheCounty.TheCityshallbe responsibleforactualcostthereof.TheCountyshallsubmitaninvoicetotheCityannually, listingalllabor,equipment,materialsandoverheadusedtomaintaintheEVPSystem.Labor costandoverheadandequipmentcostswillbeattheestablishedratespaidbyRamsey Countyatthetimetheworkisperformed,andmaterialcostswillbeinvoicedattheactualcost thereoftoRamseyCounty.TheCityshallpromptlypayRamseyCountythefullamountdue. e)IntheeventsaidEVPSystemorcomponentsare,intheopinionoftheCounty,being misusedortheconditionssetforthinParagraphbaboveareviolated,andsuchmisuseor violationcontinuesafterreceiptbysaidpartyofwrittennoticethereoffromtheCounty,the EVPSystempursuanttothisparagraph,thefieldwiring,cabinetwiringandothercomponents shallbecomethepropertyoftheCounty.Allinfrareddetectorheadsandindicatorlamps mountedexternaltothetrafficsignalcabinetwillbereturnedtotheappropriateparty.The detectorreceiverandanyotherassemblylocatedinthecontrolsignalcabinet,whichif removedwillnotaffectthetrafficcontrolsignaloperation,willbereturnedtotheCity. f)AlltimingofsaidEVPSystemshallbedeterminedbytheCounty,throughitsTrafficEngineer. g)ExceptforthenegligentactsoftheCounty,itsagents,andemployees,theCityshall indemnify,defend,andholdtheCountyharmlessagainstanyandallliability,losses,costs, damages,expenses,claims,oractions,includingattorney s fees, which the County, its officials,agents,oremployeesmayhereaftersustain,incur,orberequiredtopay,arisingout oforbyreasonoftheuseoroperationoftheEVPtheCity,its(their)officials,agents,or employees.NothinginthisAgreementshallconstituteawaiverbytheCityortheCountyof anystatutoryorcommonlawimmunities,limits,orexceptionsonliability. June9,2008 111 CityCouncilMeetingMinutes 11.AlltimingandrelatedadjustmentsofthetrafficcontrolsignalsshallbedeterminedbytheCounty throughitsTrafficEngineer,andnochangesshallbemadetotheseadjustmentswithoutthe approvaloftheCounty. 12.AnyandallpersonsengagedinthemaintenanceworktoperformedbytheCountyshallnotbe consideredemployeesoftheCity,andanyandallclaimsthatmayariseundertheWorker s CompensationActofthisStateonbehalfofthoseemployeessoengaged,andanyandallclaims madebyanythirdpartyasaconsequenceofanynegligentactoromissiononthepartofthose employeessoengagedonanyoftheworkcontemplatedhereinshallnotbetheobligationand responsibilityoftheCity. 13.TheCityandtheCountyshallindemnify,defendandholdeachotherharmlessagainstanyand allliability,losses,costs,damages,expenses,claims,oractions,includingattorney s fees, which theindemnifiedparty,itsofficials,agents,oremployeesmayhereaftersustain,incur,orbe requiredtopay,arisingoutoforbyreasonofanyactoromissionoftheindemnifyingparty,its officials,agentsoremployees,intheexecution,performance,orfailuretoadequatelyperformthe indemnifyingpartyAgreement.NothinginthisAgreementshall s obligation pursuant to this constituteawaiverbytheCountyortheCityofanystatutoryorcommonlawimmunities,limits,or exceptionsonliability. INWITNESSWHEREOF,thepartieshavehereuntoaffixedtheirsignatures. CITYOFMAPLEWOOD,MINNESOTA InpresenceofBy: Its: By: Its: Date: COUNTYOFRAMSEY Recommendedforapproval: By: KennethG.Haider,P.E.Chairperson DirectorandCountyEngineer,BoardofRamseyCountyCommissioners RamseyCounty PublicWorksDepartment ApprovedastoForm:Attest: By: AssistantRamseyCountyAttorneyChiefClerk Ramsey County Board Date:_______________________Date:_______________________ June9,2008 112 CityCouncilMeetingMinutes AGREEMENTFORMAINTENANCE OFTRAFFICCONTROLSIGNALSANDEVPSYSTEM AGREEMENTNO.PW2008-09 THISAGREEMENT,madeandenteredintobyandbetweentheCountyofRamsey, DepartmentofPublicWorks,hereinafterreferredtoasthe County", the City of Maplewood hereinafterreferredtoasthe City, for the maintenance of a traffic control signal system with streetlights,signs,andemergencyvehiclepre-emptionattheintersectionofCountyRoadD (CSAH19)andCountryViewDrive; WITNESSETH: WHEREAS,RamseyCountyandMaplewoodhavedeterminedthatthereisjustification anditisinthepublic s best interest to construct a traffic control signal with street lights at County RoadD(CSAH19)andCountryViewDrive; WHEREAS,MaplewoodrequestsandRamseyCountyagreestoprovideanEmergency VehiclePre-emptionSystem,hereinafterreferredtoasthe EVP System as a part of said traffic controlsignalswithstreetlightsinaccordancewiththetermsandconditionshereinaftersetforth; and WHEREAS,Maplewoodwillberesponsibleforconstructionofthetrafficcontrolsignals withstreetlights,signs,andemergencyvehiclepre-emptionatit s cost and expense, and WHEREAS,RamseyCountyandMaplewoodwillparticipateinthemaintenanceand operationofsaidtrafficcontrolsignalswithstreetlights,signs,interconnectandEVPsystemas hereinaftersetforth;and NOW,THEREFORE,ITISAGREEDASFOLLOWS: 14.TheCityshallinstallorcausetheinstallationofsaidtrafficcontrolsignalwithstreetlights signs, interconnectandEVPsysteminaccordancewiththeplansandspecificationsforCountyRoadD andCountryViewDrive. 15.TheCityshallinstallorcausetheinstallationofanadequateelectricpowersupplytotheservice padincludinganynecessaryextensionsofpowerlinesatCountyRoadDandCountryView Drive. 16.Uponcompletionofthetrafficcontrolsignalswithstreetlights,signsandEVPsysteminstallation. NecessaryelectricalpowerfortheiroperationshallbeatthecostandexpenseoftheCity.In accordancewiththePolicyforlightingRamseyCountyRoadways,RamseyCountyBoard Resolution78-1394,TheCityshallperformstreetlightmaintenanceandpayenergycostsofthe integralstreetlights. 17.TheCountyshallmaintainandkeepinrepairallsignsassociatedwiththetrafficsignalatitscost andexpense. 18.TheCountyshallmaintainandkeepinrepairthetrafficcontrolsignalincludingrelampingand cleaningatitscostandexpense.TheCitywillberesponsibleforpaintingthetrafficcontrolsignal atitscostandexpense. 19.TheCountyshallmaintainandkeepinrepairthegeometricsonCountyownedroadwaysatits costandexpense. June9,2008 113 CityCouncilMeetingMinutes 20.TheCountyshallmaintainandkeepinrepairtheinterconnectalongCountryViewDriveatits costandexpense. 21.AlltimingandrelatedadjustmentsofthetrafficcontrolsignalshallbedeterminedbytheCounty throughitsTrafficEngineer,andnochangesshallbemadetotheseadjustmentswithoutthe approvaloftheCounty. 22.TheCityshallinstallorcausetheinstallationofandEVPSystematitsexpense. 23.TheEVPsystemshallbeoperated,maintained,revisedorremovedinaccordancewiththe followingconditionsandrequirements: a)Allmodifications,revisionsandmaintenanceoftheEVPSystemconsiderednecessaryor desirableforanyreason,shallbedonebytheCounty s forces, or, upon concurrence in writingbytheCounty s Traffic Engineer, may be done by others all at the cost and expense of theCity. b)Emitterunitsmaybeinstalledandusedonlyonvehiclesrespondingtoanemergencyas definedinMinnesotaStatutesChapter169.01,Subdivision5with169.03. c)TheCityshallmaintainandrequireothersusingtheEVPSystemtomaintainalogshowing thedate,timeandtypeofemergencyforeachtimethetrafficsignalcoveredherebyis actuatedandcontrolledbytheEVPSystem.MalfunctionoftheEVPSystemshallbereported totheCountyimmediately. d)AllmaintenanceoftheEVPSystemshallbeperformedbytheCounty.TheCityshallbe responsibleforactualcostthereof.TheCountyshallsubmitaninvoicetotheCityannually, listingalllabor,equipment,materialsandoverheadusedtomaintaintheEVPSystem.Labor costandoverheadandequipmentcostswillbeattheestablishedratespaidbyRamsey Countyatthetimetheworkisperformed,andmaterialcostswillbeinvoicedattheactualcost thereoftoRamseyCounty.TheCityshallpromptlypayRamseyCountythefullamountdue. e)IntheeventsaidEVPSystemorcomponentsare,intheopinionoftheCounty,being misusedortheconditionssetforthinParagraphbaboveareviolated,andsuchmisuseor violationcontinuesafterreceiptbysaidpartyofwrittennoticethereoffromtheCounty,the EVPSystempursuanttothisparagraph,thefieldwiring,cabinetwiringandothercomponents shallbecomethepropertyoftheCounty.Allinfrareddetectorheadsandindicatorlamps mountedexternaltothetrafficsignalcabinetwillbereturnedtotheappropriateparty.The detectorreceiverandanyotherassemblylocatedinthecontrolsignalcabinet,whichif removedwillnotaffectthetrafficcontrolsignaloperation,willbereturnedtotheCity. f)AlltimingofsaidEVPSystemshallbedeterminedbytheCounty,throughitsTrafficEngineer. g)ExceptforthenegligentactsoftheCounty,itsagents,andemployees,theCityshall indemnify,defend,andholdtheCountyharmlessagainstanyandallliability,losses,costs, damages,expenses,claims,oractions,includingattorney s fees, which the County, its officials,agents,oremployeesmayhereaftersustain,incur,orberequiredtopay,arisingout oforbyreasonoftheuseoroperationoftheEVPtheCity,its(their)officials,agents,or employees.NothinginthisAgreementshallconstituteawaiverbytheCityortheCountyof anystatutoryorcommonlawimmunities,limits,orexceptionsonliability. 24.AlltimingandrelatedadjustmentsofthetrafficcontrolsignalsshallbedeterminedbytheCounty throughitsTrafficEngineer,andnochangesshallbemadetotheseadjustmentswithoutthe approvaloftheCounty. June9,2008 114 CityCouncilMeetingMinutes 25.AnyandallpersonsengagedinthemaintenanceworktoperformedbytheCountyshallnotbe consideredemployeesoftheCity,andanyandallclaimsthatmayariseundertheWorker s CompensationActofthisStateonbehalfofthoseemployeessoengaged,andanyandallclaims madebyanythirdpartyasaconsequenceofanynegligentactoromissiononthepartofthose employeessoengagedonanyoftheworkcontemplatedhereinshallnotbetheobligationand responsibilityoftheCity. 26.TheCityandtheCountyshallindemnify,defendandholdeachotherharmlessagainstanyandall liability,losses,costs,damages,expenses,claims,oractions,includingattorney s fees, which the indemnifiedparty,itsofficials,agents,oremployeesmayhereaftersustain,incur,orberequired topay,arisingoutoforbyreasonofanyactoromissionoftheindemnifyingparty,itsofficials, agentsoremployees,intheexecution,performance,orfailuretoadequatelyperformthe indemnifyingpartyAgreement.NothinginthisAgreementshall s obligation pursuant to this constituteawaiverbytheCountyortheCityofanystatutoryorcommonlawimmunities,limits,or exceptionsonliability. INWITNESSWHEREOF,thepartieshavehereuntoaffixedtheirsignatures. CITYOFMAPLEWOOD,MINNESOTA InpresenceofBy: Its: By: Its: Date: COUNTYOFRAMSEY Recommendedforapproval: By: KennethG.Haider,P.E.Chairperson DirectorandCountyEngineer,BoardofRamseyCountyCommissioners RamseyCounty PublicWorksDepartment ApprovedastoForm:Attest: By: AssistantRamseyCountyAttorneyChiefClerk Ramsey County Board Date:_______________________Date:_______________________ SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. June9,2008 115 CityCouncilMeetingMinutes 12.CouncilmemberHjellemovedtoapprovethePurchaseTwoFuelDispensingPumpsfromZahl- PetroleumMaintenanceCo.for$13,836.00. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 13.CouncilmemberHjellemovedtoapprovetheConditionalUsePermitReview Heritage Square PUDandshallbereviewedagaininoneyear. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 14.CouncilmemberHjellemovedtoapprovetheResolutionfortheTemporaryGamblingPermit MaplewoodAthleticsAssociationfortheTasteofMaplewoodEventRaffle. TemporaryGamblingPermitResolution08-06-095 ForMaplewoodAthleticsAssociation SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. June9,2008 116 CityCouncilMeetingMinutes 15.CouncilmemberHjellemovedtoapprovetheResolutionfortheTemporaryGamblingPermitfor St.PaulEastParksLionsClubfortheRamseyCountyFair. Resolution08-06-096 TemporaryGamblingPermitforSt.PaulEastParksLionsClub SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. N.AWARDOFBIDS None. O.VISITORPRESENTATIONSPARTII (ItemsG&Hweremovedtotheendofthecouncilmeetingbecauseitwasafterthe7:00p.m.time frame.However,duetothelatehourof11:58p.m.thecouncildecidedtocontinueitemsG&Hto thenextcouncilmeeting.) G.ADMINISTRATIVEPRESENTATIONS 1.PresentationofPreviousTreePlansforBeaverLakeTownhomes.(Noactionneeded) 2.ReportonLMCITGuidanceonAudit. 3.DatetoMeetWithAuditors,(ActingCityManager,ChuckAhl) H.COUNCILPRESENTATIONS 1.CityHiring,(CouncilmemberHjelle) 2.UpdateonFirePitContest,(CouncilmemberHjelle) 3.TasteofMaplewood,(MayorLongrie) 4.CondolencesregardingBettyCopeland,(MayorLongrie) 5.N.E.S.T.Meeting,(MayorLongrie) 6.BeaverPlatUpdate,(MayorLongrie) P.ADJOURNMENT MayorLongrieadjournedthemeetingat11:58p.m. June9,2008 117 CityCouncilMeetingMinutes Agenda Item G1 MEMORANDUM TO:ActingCityManager FROM:KenRoberts,Planner TreePlanReview SUBJECT: BeaverLakeTownHouses PROJECT: LOCATION: MarylandAvenueandLakewoodDrive DATE:May30,2008 INTRODUCTION OnMay12,2008,thecitycouncilaskedcitystafftoprovidethecouncilwithcopiesofthetree plansfortheplannedunitdevelopment(PUD)fortheBeaverLakeTownHouses.Thecouncil requestedcopiesoftheseplansafteraneighbormadecommentsaboutthetreeplansduringa recentcitycouncilmeeting.Thisprojectisaresidentialdevelopmentonthesouthsideof MarylandAvenue,eastofLakewoodDrive.(Seethemapsonpagesfivethroughseven.) BACKGROUND OnOctober8,2007,thecontractorforthefirstoftheeight-unitapartment-stylebuildings appliedtothecityforabuildingpermit.Thispermitisforoneofthebuildingsthatwillbeeastof LakewoodDriveandwestofBeaverCreekParkway.(Thecityhasnotyetissuedthisbuilding permit,ascitystaffhasbeenworkingwiththeprojectarchitect,thedeveloperandthecontractor toensurethatallprojectplansarecompleteandthatthenecessaryconditionsofapprovalfor thisphaseofthedevelopmentaremet.) OnNovember26andDecember10,2007,thecitycouncilheardtestimonyduringvisitors presentationsfromseveralresidentswithintheBeaverLakeTownhomedevelopment.These residentsexpressedconcernsaboutthestatusoftheprojectandaboutthefuturephasesofthe development. OnJanuary14,2008,thecitycouncilreviewedtheconditionalusepermitfortheBeaverLake TownHousesPUD.Thecouncil,aftermuchreviewanddiscussion,decidedtoreviewthe permitagaininsixmonths(July2008). OnMarch24,2008,thecitycouncilapprovedthefinalplatfortheBeaverLakeFourthandFifth Additions.Thesefinalplatscreatednewlotsfortheconstructionofnewunitsfromformer outlots. DISCUSSION Thedeveloperandcontractorhavecompletedallofthedetachedtownhouseswithinthesite buthavenotyetstartedtheapartment-stylebuildings.Thedeveloperandcontractorhavemuch todotofinishtheprojectincludingtheconstructionofthemulti-unitbuildingsandreplacing severaldeadtreeswithinthesite.Citystaffiscurrentlyreviewingthebuildingpermit applicationsforthefirstmultiple-unitbuildingsinthedevelopment. Asdirectedbythecitycouncil,citystaffreviewedthecityprojectfilesandfoundcopiesofthe 2002overalllandscapeandtreeplanforthesiteandtheupdatedtreeplansforthefourthand fifthadditionsofthedevelopmentfromspring2008.Ihaveincludedcopiesoftheseplansforthe councilsreference. Theissuesraisedbytheneighborwerethatcitystaffwasnotawareoforknewthelocationof thetreeplansforthedevelopmentandthatthecitymightnotbeenforcingallthecitycouncil requirements,includingthetreeplantingrequirements.Thisisanongoingdevelopmentand citystaffwillensurethatthedeveloperandbuildermeetallcityconditionsofapprovalasthe constructioncontinues. RECOMMENDATION StaffhasenclosedtreeplansfortheBeaverLakeTownHousesatMarylandAvenueand LakewoodDriveperthecouncilsrequest.Nocouncilactionisrequired. Kr/p:sec25/beaverLakeTHTreePlanreviewJune2008 Attachments: 1.LocationMap 2.PropertyLine/ZoningMap 3.SitePlan 4.2002OverallLandscapeandTreePlan(SeparateAttachment) 5.2008FourthAdditionTreePlan(SeparateAttachment) 6.2008FifthAdditionTreePlan(SeparateAttachment) 2 REFERENCE SiteHistory OnMay28,2002,thecitycouncilmadeseveralapprovalsfortheBeaverLakeTownHouses. Theseincluded: 1.Aconditionalusepermit(CUP)foraplannedunitdevelopment(PUD)fora148-unithousing development.TheapplicantrequestedtheCUPbecauseSection36-566(a)ofthecitycode (shorelanddistrictregulations)requiresaPUDfordevelopmentswithbuildingshavingmore thanfourunitswhenthesiteisintheshorelanddistrictofalake.Inthiscase,thesiteisin theshorelanddistrictofBeaverLakeandwillhaveamixofhousingwith40single-family detachedtownhomesand108rentalunitsin118-unitand54-unitbuildings.Inaddition, havingaPUDgivesthecityanddeveloperachancetobemoreflexiblewithsitedesignand developmentdetails(suchassetbacksandstreetright-of-wayandpavementwidths)than thestandardcityrequirementswouldnormallyallow.(Seetheapprovedsiteplanonpage six.) 2.Streetright-of-wayandeasementvacations.Thesewerefortheunusedstreetright-of-ways andeasementsonthesite. 3.Apreliminaryplattocreatethelotsinthedevelopment. 4.Authorizationforcitystafftospendcityopenspacefundsandtousea$150,000DNRgrant tobuyabout8.9acresoftheprojectsiteforparkandopenspacepurposes. OnJuly9,2002,thecommunitydesignreviewboard(CDRB)approvedtheproposeddesign plans(architectural,landscaping,etc.)forthedevelopment.Mr.Emmerichappealedtothecity councilapartoftheCDRBsapprovalaboutbrickontheexteriorsofthefourandeight-unit buildings. OnAugust12,2002,thecitycouncilapprovedMr.EmmerichsappealoftheCDRBscondition aboutaddingmorebricktothefourandeight-unitbuildingswithinthesite.(Thatis,thecitywill notberequiringMr.EmmerichtoaddmorebricktothebuildingsastheCDRBrequired.) OnAugust26,2002,thecitycouncilawardedthecontractfortheconstructionoftheBeaver LakesanitarysewerimprovementprojecttoBarbarosoaandSons,Inc.Theycompletedthis sewerprojectinDecember2002. OnNovember13,2002,thecitycouncilapprovedthefirstfinalplatfortheBeaverLakeTown Houses.ThisplatcreatedsixlotsfordetachedtownhousesalongMarylandAvenue,several outlotsforfuturephasesofthedevelopmentandtheparkareaalongthecreekinthecenterof thesite. OnMarch31,2003,thecitycouncilapprovedthesecondfinalplatfortheBeaverLakeTown homes.Thisplatcreated16lotsfordetachedtownhousesintheareawestofSterlingStreet andsouthofthecreekcorridor. OnJune9,2003,thecitycouncilreviewedtheconditionalusepermit(CUP)fortheplannedunit development(PUD)forthisdevelopmentandagreedtoreviewitagaininoneyear. 3 OnSeptember8,2003,thecitycouncilapprovedtheBeaverLakeTownhomesThirdAddition finalplat.Thisplatcreated18lotsfordetachedtownhousesintheareawestofthecreekand eastofLakewoodDrive. OnJune28,2004,thecitycouncilreviewedtheconditionalusepermit(CUP)fortheplanned unitdevelopment(PUD)forthisdevelopmentandagreedtoreviewitagaininoneyear. OnJune13,2005,thecitycouncilreviewedthispermitandagreedtoreviewitagaininone year. OnJune26,2006,thecitycouncilreviewedthispermitandagreedtoreviewitagaininone year. OnJune11,2007,thecitycouncilreviewedthispermitandagreedtoreviewitagaininone year. 4 AgendaItemG2 Knaak & Kantrud, P.A. A T T O R N E Y S A T L A W H. Alan Kantrud OF COUNSEL: Tom Dailey hakantrud@klaw.us Don Kohler alan.kantrud@maplewood.ci.mn.us direct: 612-743-4242 MEMORANDUM DATE: 2 June 2008 TO: Chuck Ahl, Acting City Manager RE: LMC guidance INTRODUCTION AtthelastCityCouncilmeetingIwasaskedtolookintotheviabilityandpossibilityof theLMCITconductinganinternalauditofproceduresandpoliciesoftheCity.The requestwasbasedonsomematerialsthatwereprovidedatthemeetingdetailingsomeof thestepsthattheCityofNorthfieldundertooksometimebackwhentherewereconcerns astothefunctioningoftheCity,internally. BACKGROUND OverthecourseofthepastfewmonthsdiscussionhasbeenhadattheCouncillevel regardinganoutsideauditoftheCitysfinancesbasedonanarticlethatappearedinthe SaintPaulPioneerPress.TheCityhasnowcompletedorratheritsoutsideaccounting firm,TaugesRedpath,hascompletedanauditoftheCitysfinancesandtomy knowledgethecitiesaffairsareinorder. ThemostrecentrequestforassistancefromtheLeaguewasbasedontheexperiencethat Northfieldhadwheninternalcontrolswereinquestion.Thatparticularcasewasrather uniqueinthattheallegationsatthetimewerethatvariousviolationsoflawmayhave beenoccurring,fromdatapracticestostatecontractingprohibitions.Lawsuitswere beingthreatenedbymultipleparties.TheCityhadcontractedwithaseparateattorneyfor guidance.TheLMCITdidnotinterveneperse,althoughitdidsendcounsel(Mr. Greene)toguidetheCityineventoflitigation;toprotecttheinterestsoftheLeagueand limitexposure/riskofloss. AgendaItemG2 DISCUSSION IcontactedtheLMCITandreviewedthesituationofMaplewoodwithstaffthere.Itold theLeaguethatwejustcompletedourauditandthatnomajorirregularitieswerefound. Intermsofprovidingforensicservicesandthelike,theLMCITandLMCarelargely reactionary,oratleasthastoseethebeginningsofapotentiallossorexposurebefore theywillappointapersontomakeaninquiry.Theexpectationbeingthattheconstituent CitywillidentifyaspecificproblemandmaketheappropriatecalltotheLeagueandthen theLeaguecantakewhateverstepsrequiredunderthecircumstance.WhileMaplewood hashadaratherdramaticexperienceperiodasoflate,theLeaguealsoappreciatedhow thoseclaimscametobeandhasacknowledgedthatthelikelihoodofmoreclaimsislow simplybasedonthelackofpotentiallitigants.SofromthatstandpointtheLeaguedid notseeanyinternalmechanismworthyofreview. Intermsofgeneralguidance,theLeagueprovidestrainingandtherathervoluminous handbookitpublishesaswellassupportservicesintheformofreference/research attorneys.TheLeague,however,willnotgenerallycomeinataCitysrequesttoprovide generalproceduraladvice. CONCLUSION TheLMCandLMCITiscertainlyavailabletotheCityinthemyriadofwaysthatitis availabletoallitsmembers.TheCityshouldidentifyaspecificsituationorprocedure thatitisawareofthatcouldexposetheTrusttoexposureorlossifitwantsdirect support.IssuescanbediscussedwithmyselfortheLeaguesgeneralcounsel,Mr.Tom Grundhoefer,anytimeforfurtherrevieworactionandMr.Grundhoeferhasassuredme thatheisavailableinthatregardshouldissuesarisethatforwhateverreasontheycannot bechanneledthroughmyselfortheManager. AgendaItemG3 AGENDAREPORT TO :CityCouncil FROM: CharlesAhl,ActingCityManager SUBJECT:CancelWorkSessionMeetingofCouncil:June26,5:00pm,Reporton 2007CityAudit DATE:June17,2008 INTRODUCTION/SUMMARY th AttheJune9meeting,itwasannouncedthattheAuditorswouldbepresentingtheirfindingsonthe th 2007CityAuditonJune26at5:00pm.TheAuditorshavenotreceivedallthefinalinformationto makeafinalconclusionandpreparetheirreporttotheCouncil.Thissessionisbeingcancelledbutit isstilltheintenttohavetheAuditorsmakeapresentation.Duetosomescheduledholidayand th vacationtimefortheAuditors,thiswilllikelyoccuraspartoftheJuly14RegularMeeting. RECOMMENDATION th RemovetheJune26WorkSessionfromtheCityCouncilscalendars. AgendaItemI2 AGENDAREPORT TO :CityCouncil FROM: CharlesAhl,ActingCityManager SUBJECT:Appointments/PresentationsEnvironmentandNaturalResources Commission DATE:June17,2008 INTRODUCTION/SUMMARY TheCityCouncilhasconductedaninterviewoftwocandidatesforoneopeningtotheEnvironment andNaturalResourcesCommissionpriortothismeeting.Noothercandidateshaveappliedforthis opening.Thefollowingindividualsappliedandhavebeeninterviewed.Councilactionisrequiredto appointorreappointmembers. RECOMMENDATION ItisrecommendedthattheCityCounciladoptamotiontoappointoneofthefollowingtwoasnoted: EnvironmentalandNaturalResourcesCommission(1opening): KevinBerglund:6/23Interview; JudithJohannessen:6/23Interview; Agenda Item K1 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,AssistantCityEngineer JonJarosch,CivilEngineerI SUBJECT:BeamAvenueImprovements,CityProject07-26 1.ResolutionAdoptingRevisedAssessmentRoll DATE: June16,2008 INTRODUCTION th OnJune9,2008,thecitycouncilapprovedaresolutionfortheadoptionoftheassessmentrollforthe BeamAvenueImprovements,CityProject07-26.Therewereeight(8)objectionsreceivedpriortothe closeofthehearingandcitystaffsrecommendationsforactionontheobjectionsareprovidedforthe counciltoreviseorconfirmthefinalassessmentrollforthisproject..Lettersstatingstaffs recommendationweremailedtoresidentswhofiledobjectionsregardingtheirassessment. Background TheproposedassessmentsfortheBeamAvenueImprovementprojectweresubmittedtothecitycouncil th foradoptionattheJune9,2008regularmeeting.Residentsandownerswereprovidedwiththerequired advancenoticeofthecitysintenttolevytheassessments,andtheresidentswererequiredtofileawritten noticeiftheyobjectedtotheassessmentamount.Eightpropertyownersprovidedawrittenobjectionas follows: 1.Parcel02.29.22.42.0111-WilliamGreifzu;2032BeamAvenue Mr.Greifzuobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral. 2.Parcel02.29.22.42.0112-MadonnaHawthorne;2030BeamAvenue Ms.Hawthorneobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral andrequestsacancellationofassessment. 3.Parcel02.29.22.42.0005-EugeneRadermacher;2120BeamAvenue Mr.Radermacherobjectstotheassessmentandrequestsacancellationofthestormsewer assessment. 4.Parcel02.29.22.13.0039JacquelineHenderson,2109BeamAvenue Ms.Hendersonrequestsarevisiontotheassessmentforstormsewer.Shesaysthatshepaidfor stormsewerswhenshepurchasedtheproperty.Sheisthehomesoriginalowner. 5.Parcel02.29.22.13.0036ClaytonandBonnieQualley,2089BeamAvenue Mr.andMrs.Qualleyobjecttotheassessmentbaseduponaseniorcitizenfinancialhardship deferral. 6.Parcel01.293.22.23.0024EdwardDoberstein,2329BeamAvenue Mr.Dobersteinobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral andrequestsacancellationorrevisionofassessment.Mr.Dobersteinfeelsthatthelargemajority oftrafficonBeamAvenueisnotgeneratedbytheneighborhood.Themainbeneficiariesofthe Agenda Item K1 roadimprovementsaretheownersandcustomersofMaplewoodMall,andthereforetheyshould beassessedfortheimprovements. 7.Parcel01.29.22.23.0025HenryBomersine,2321BeamAvenue Mr.Bomersineobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral andrequestsarevisionofassessment.Hefeelsthatthecostseemsexcessivecomparedtothe costofthestreetbehindhim. 8.Parcel01.29.22.24.0101AaronandBonnieMartin,2899BellaireAvenue Mr.andMrs.Martinrequestarevisiontotheirassessment.Theyweretoldthattheprevious ownersofthepropertywereassessedforworkonbothBellaireandBeam.Theirhomedoesnot faceBeamAvenue,sotheydonotfeeltheyshouldbeassessedforit.TheyalsofeelthatBeamis usedbymanypeoplewhodonotliveontheroad. RecommendedAdjustments Thefollowingactionisrecommendedbystafffortheobjectionrequests: 1.Parcel02.29.22.42.0111-WilliamGreifzu;2032BeamAvenue:Mr.Greifzuobjectstothe assessmentbaseduponaseniorcitizenfinancialhardshipdeferral.Staffrecommendationisto grant theseniorcitizenfinancialhardshipdeferraluponapprovalofnecessarypaperwork. 2.Parcel02.29.22.42.0112-MadonnaHawthorne;2030BeamAvenue Ms.Hawthorneobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral grant andrequestsacancellationofassessment.Staffrecommendationistotheseniorcitizen financialhardshipdeferraluponapprovalofnecessarypaperwork.Staffrecommendsthatthe denied requestforacancellationofassessmentbeasthepropertyisreceivingbenefitfromthe projectandtheassessmentisconsistentwiththeapproved2008assessmentrates. 3.Parcel02.29.22.42.0005-EugeneRadermacher;2120BeamAvenue Mr.Radermacherobjectstotheassessmentandrequestsacancellationofthestormsewer denied assessment.Staffrecommendsthattherequestforacancellationofassessmentbeasthe propertyisreceivingbenefitfromtheprojectandtheassessmentisconsistentwiththeapproved 2008assessmentrates.Cityrecordsindicatethatthispropertyhasnotpaidastormsewer assessmentinthepastandthereisnorecordofapastdeveloperagreementreleasing homeownersofthiscityassessment. 4.Parcel02.29.22.13.0039JacquelineHenderson,2109BeamAvenue Ms.Hendersonrequestsarevisiontotheassessmentforstormsewer.Shesaysthatshepaidfor stormsewerswhenshepurchasedtheproperty.Sheisthehomesoriginalowner.Staff deny recommendationistotherevisionofassessmentasCityrecordsindicatethatthisproperty hasnotpaidastormsewerassessmentinthepastandthereisnorecordofapastdeveloper agreementreleasinghomeownersofthiscityassessment. 5.Parcel02.29.22.13.0036ClaytonandBonnieQualley,2089BeamAvenue Mr.andMrs.Qualleyobjecttotheassessmentbaseduponaseniorcitizenfinancialhardship grant deferral.Staffrecommendationistotheseniorcitizenfinancialhardshipdeferralupon approvalofnecessarypaperwork. 6.Parcel01.293.22.23.0024EdwardDoberstein,2329BeamAvenue Mr.Dobersteinobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral andrequestsacancellationorrevisionofassessment.Mr.Dobersteinfeelsthatthelargemajority Agenda Item K1 oftrafficonBeamAvenueisnotgeneratedbytheneighborhood.Themainbeneficiariesofthe roadimprovementsaretheownersandcustomersofMaplewoodMall,andthereforetheyshould grant beassessedfortheimprovements.Staffrecommendationistotheseniorcitizenfinancial hardshipdeferraluponapprovalofnecessarypaperwork.Staffrecommendsthattherequestfora denied revisionorcancellationofassessmentbeasthepropertyisreceivingbenefitfromthe projectandtheassessmentisconsistentwiththeapproved2008assessmentrates. 7.Parcel01.29.22.23.0025HenryBomersine,2321BeamAvenue Mr.Bomersineobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral andrequestsarevisionofassessment.Hefeelsthatthecostseemsexcessivecomparedtothe grant costofthestreetbehindhim.Staffrecommendationistotheseniorcitizenfinancialhardship deferraluponapprovalofnecessarypaperwork.Staffrecommendsthattherequestforarevisionof denied assessmentbeasthepropertyisreceivingbenefitfromtheprojectandtheassessmentis consistentwiththeapproved2008assessmentrates. 8.Parcel01.29.22.24.0101AaronandBonnieMartin,2899BellaireAvenue Mr.andMrs.Martinrequestarevisiontotheirassessment.Theyweretoldthattheprevious ownersofthepropertywereassessedforworkonbothBellaireandBeam.Theirhomedoesnot faceBeamAvenue,sotheydonotfeeltheyshouldbeassessedforit.TheyalsofeelthatBeamis usedbymanypeoplewhodonotliveontheroad.Staffrecommendsthattherequestforarevision approved ofassessmentbeupondocumentationfromthehomeownerofpaymentofapast assessment.Butaccordingtocityrecordsinthearea,theBellaireAvenueImprovementof1995, CityProject95-18encompassedthewestsideofBellaireAvenuebetweenBeamAvenueand LydiaAvenue,thecornerpropertieswereneverassessedforimprovementsbenefitingthe properties,anticipatingassessmentsforimprovementstotheadjacentstreets(BeamAvenue and/orLydiaAvenue).Thispropertythereforeaccordingtocityfileshasnotpaidanassessment butstaffisrecommendingapprovalifthehomeownerproducesthedocumentsreferredtointhe objection. BUDGETIMPACT Withtheawardofbidsignificantlyundertheapprovedfunding,thebudgetwillnotbeimpactedbythe assessmentrecommendations. RECOMMENDATION StaffrecommendsthatthecitycouncilapprovetheattachedresolutionfortheAdoptionoftheRevised AssessmentRollfortheBeamAvenueImprovements,CityProject07-26. Attachments: 1.Resolution:AdoptionoftheAssessmentRoll 2.AssessmentRoll 3.LocationMap 4.Assessmentobjections(8) Agenda Item K1 Atttachment 1 RESOLUTION ADJUSTMENTSTOASSESSMENTROLL th WHEREAS,pursuanttoaresolutionadoptedbytheCityCouncilonJune9,2008,theassessment rollfortheBeamAvenueImprovements,CityProject07-26,waspresentedinaPublicHearingformat, pursuanttoMinnesotaStatutes,Chapter429,and WHEREAS,eightpropertyownersfiledanobjectiontotheirassessmentaccordingtothe requirementsofMinnesotaStatutes,Chapter429,summarizedasfollows: 1.Parcel02.29.22.42.0111-WilliamGreifzu;2032BeamAvenue Mr.Greifzuobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral. 2.Parcel02.29.22.42.0112-MadonnaHawthorne;2030BeamAvenue Ms.Hawthorneobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral andrequestsacancellationofassessment. 3.Parcel02.29.22.42.0005-EugeneRadermacher;2120BeamAvenue Mr.Radermacherobjectstotheassessmentandrequestsacancellationofthestormsewer assessment. 4.Parcel02.29.22.13.0039JacquelineHenderson,2109BeamAvenue Ms.Hendersonrequestsarevisiontotheassessmentforstormsewer.Shesaysthatshepaidfor stormsewerswhenshepurchasedtheproperty.Sheisthehomesoriginalowner. 5.Parcel02.29.22.13.0036ClaytonandBonnieQualley,2089BeamAvenue Mr.andMrs.Qualleyobjecttotheassessmentbaseduponaseniorcitizenfinancialhardship deferral. 6.Parcel01.293.22.23.0024EdwardDoberstein,2329BeamAvenue Mr.Dobersteinobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral andrequestsacancellationorrevisionofassessment.Mr.Dobersteinfeelsthatthelargemajority oftrafficonBeamAvenueisnotgeneratedbytheneighborhood.Themainbeneficiariesofthe roadimprovementsaretheownersandcustomersofMaplewoodMall,andthereforetheyshould beassessedfortheimprovements. 7.Parcel01.29.22.23.0025HenryBomersine,2321BeamAvenue Mr.Bomersineobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral andrequestsarevisionofassessment.Hefeelsthatthecostseemsexcessivecomparedtothe costofthestreetbehindhim. 8.Parcel01.29.22.24.0101AaronandBonnieMartin,2899BellaireAvenue Mr.andMrs.Martinrequestarevisiontotheirassessment.Theyweretoldthattheprevious ownersofthepropertywereassessedforworkonbothBellaireandBeam.Theirhomedoesnot faceBeamAvenue,sotheydonotfeeltheyshouldbeassessedforit.TheyalsofeelthatBeamis usedbymanypeoplewhodonotliveontheroad. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: Agenda Item K1 Atttachment 1 A.ThattheCityEngineerandCityClerkareherebyinstructedtomakethefollowingadjustmentsto theassessmentrollfortheBeamAvenueImprovements,Project07-26: 1.Parcel02.29.22.42.0111-WilliamGreifzu;2032BeamAvenue:Mr.Greifzuobjectstothe assessmentbaseduponaseniorcitizenfinancialhardshipdeferral.Staffrecommendationisto grant theseniorcitizenfinancialhardshipdeferraluponapprovalofnecessarypaperwork. 2.Parcel02.29.22.42.0112-MadonnaHawthorne;2030BeamAvenue Ms.Hawthorneobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral grant andrequestsacancellationofassessment.Staffrecommendationistotheseniorcitizen financialhardshipdeferraluponapprovalofnecessarypaperwork.Staffrecommendsthatthe denied requestforacancellationofassessmentbeasthepropertyisreceivingbenefitfromthe projectandtheassessmentisconsistentwiththeapproved2008assessmentrates. 3.Parcel02.29.22.42.0005-EugeneRadermacher;2120BeamAvenue Mr.Radermacherobjectstotheassessmentandrequestsacancellationofthestormsewer denied assessment.Staffrecommendsthattherequestforacancellationofassessmentbeasthe propertyisreceivingbenefitfromtheprojectandtheassessmentisconsistentwiththeapproved 2008assessmentrates.Cityrecordsindicatethatthispropertyhasnotpaidastormsewer assessmentinthepastandthereisnorecordofapastdeveloperagreementreleasing homeownersofthiscityassessment. 4.Parcel02.29.22.13.0039JacquelineHenderson,2109BeamAvenue Ms.Hendersonrequestsarevisiontotheassessmentforstormsewer.Shesaysthatshepaidfor stormsewerswhenshepurchasedtheproperty.Sheisthehomesoriginalowner.Staff deny recommendationistotherevisionofassessmentasCityrecordsindicatethatthisproperty hasnotpaidastormsewerassessmentinthepastandthereisnorecordofapastdeveloper agreementreleasinghomeownersofthiscityassessment. 5.Parcel02.29.22.13.0036ClaytonandBonnieQualley,2089BeamAvenue Mr.andMrs.Qualleyobjecttotheassessmentbaseduponaseniorcitizenfinancialhardship grant deferral.Staffrecommendationistotheseniorcitizenfinancialhardshipdeferralupon approvalofnecessarypaperwork. 6.Parcel01.293.22.23.0024EdwardDoberstein,2329BeamAvenue Mr.Dobersteinobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral andrequestsacancellationorrevisionofassessment.Mr.Dobersteinfeelsthatthelargemajority oftrafficonBeamAvenueisnotgeneratedbytheneighborhood.Themainbeneficiariesofthe roadimprovementsaretheownersandcustomersofMaplewoodMall,andthereforetheyshould grant beassessedfortheimprovements.Staffrecommendationistotheseniorcitizenfinancial hardshipdeferraluponapprovalofnecessarypaperwork.Staffrecommendsthattherequestfora denied revisionorcancellationofassessmentbeasthepropertyisreceivingbenefitfromthe projectandtheassessmentisconsistentwiththeapproved2008assessmentrates. 7.Parcel01.29.22.23.0025HenryBomersine,2321BeamAvenue Mr.Bomersineobjectstotheassessmentbaseduponaseniorcitizenfinancialhardshipdeferral andrequestsarevisionofassessment.Hefeelsthatthecostseemsexcessivecomparedtothe grant costofthestreetbehindhim.Staffrecommendationistotheseniorcitizenfinancialhardship deferraluponapprovalofnecessarypaperwork.Staffrecommendsthattherequestforarevisionof denied assessmentbeasthepropertyisreceivingbenefitfromtheprojectandtheassessmentis consistentwiththeapproved2008assessmentrates. Agenda Item K1 Atttachment 1 8.Parcel01.29.22.24.0101AaronandBonnieMartin,2899BellaireAvenue Mr.andMrs.Martinrequestarevisiontotheirassessment.Theyweretoldthattheprevious ownersofthepropertywereassessedforworkonbothBellaireandBeam.Theirhomedoesnot faceBeamAvenue,sotheydonotfeeltheyshouldbeassessedforit.TheyalsofeelthatBeamis usedbymanypeoplewhodonotliveontheroad.Staffrecommendsthattherequestforarevision approved ofassessmentbeupondocumentationfromthehomeownerofpaymentofapast assessment.Butaccordingtocityrecordsinthearea,theBellaireAvenueImprovementof1995, CityProject95-18encompassedthewestsideofBellaireAvenuebetweenBeamAvenueand LydiaAvenue,thecornerpropertieswereneverassessedforimprovementsbenefitingthe properties,anticipatingassessmentsforimprovementstotheadjacentstreets(BeamAvenue and/orLydiaAvenue).Thispropertythereforeaccordingtocityfileshasnotpaidanassessment butstaffisrecommendingapprovalifthehomeownerproducesthedocumentsreferredtointhe objection. B.TheassessmentrollfortheBeamAvenueImprovements,CityProject07-26,asamended,is herebyaccepted,acopyofwhichisattachedheretoandmadeaparthereof.Saidassessmentrollshall constitutetheassessmentagainstthelandsnamedtherein,andeachtractoflandthereinincludedis herebyfoundtobebenefitedbytheproposedimprovementintheamountoftheassessmentleviedagainst it. C.Suchassessmentsshallbepayableinequalannualinstallmentsextendingoveraperiodof15 years,thefirstinstallmentstobepayableonorbeforethefirstMondayinJanuary2009andshallbear interestattherateof6.0percentperannumforthedateoftheadoptionofthisassessmentresolution.To thefirstinstallmentshallbeaddedinterestontheentireassessmentfromthedateofthisresolutionuntil December31,2008.Toeachsubsequentinstallmentwhendueshallbeaddedinterestforoneyearonall unpaidinstallments. D.Theownerofanypropertysoassessedmay,atanytimepriortocertificationoftheassessment tothecountyauditor,butnolaterthanOctober1,2008,paythewholeoftheassessmentonsuchproperty, withinterestaccruedtothedateofthepayment,totheofficeofthecityengineer,exceptthatnointerest shallbechargediftheentireassessmentispaidwithin30daysfromtheadoptionofthisresolution;and theymay,atanytimeafterOctober1,2008,paytothecountyauditortheentireamountoftheassessment remainingunpaid,withinterestaccruedtoDecember31oftheyearinwhichsuchpaymentismade.Such paymentmustbemadebeforeOctober15orinterestwillbechargedthroughDecember31ofthenext succeedingyear. E.ThecityengineerandcityclerkshallforthwithafterOctober1,2008,butnolaterthan st November1,2008,transmitacertifiedduplicateofthisassessmenttothecountyauditortobeextended onthepropertytaxlistsofthecounty.Suchassessmentsshallbecollectedandpaidoverthesame mannerasothermunicipaltaxes. rd Adoptedbythecouncilonthis23dayofJune2008. Agenda Item K1 Attachment 2 EXISTINGTOTAL STREETSTORMSTREETTOTAL PARCELIDTAXPAYERSTREETRESIDENTIALASSESSABLE NUMBERASSESSMENTASSESSMENTASSESSMENT UNITSUNITS 22922420005EDRADERMACHER2120BEAMAVEE11900.004,070.004,970.00 22922420004GREGORYJAMESTSCHIDA2114BEAMAVEE11900.004,070.004,970.00 22922420003NORBERTSZABO2106BEAMAVEE11900.004,070.004,970.00 22922420002JASONWSCHOCK2098BEAMAVEE11900.004,070.004,970.00 22922420001SUSANMNAVARRETTE2090BEAMAVEE11900.004,070.004,970.00 22922420035ROBERTLSCHMIDT2869FREDERICKSTN11-4,070.004,070.00 22922420120FLOYDMJOHNSON0BEAMAVEE021,800.008,140.009,940.00 22922420115JOHNACURLEY2060BEAMAVEE11-4,070.004,070.00 22922420033SUXIONG2050BEAMAVEE11-4,070.004,070.00 22922420114SUSANMJOHNSON2042BEAMAVEE11-4,070.004,070.00 22922420113LINDAMBARBER2040BEAMAVEE11-4,070.004,070.00 22922420111WILLIAMHGREIFZU2032BEAMAVEE11-4,070.004,070.00 22922420112MADONNAMHAWTHORNELE2030BEAMAVEE11-4,070.004,070.00 22922420006BRIANROSE2126BEAMAVEE11900.004,070.004,970.00 22922140102ARLENEADEWITTTRUSTEE2253BEAMAVEE11900.004,070.004,970.00 22922140103DELORESESTEFFENLE2245BEAMAVEE11900.004,070.004,970.00 22922140104JUNEMMERSCH2239BEAMAVEE11900.004,070.004,970.00 22922140105THOMASACHARTRAND2231BEAMAVEE11900.004,070.004,970.00 22922140106MARYKATHERINEFRATTALONE2225BEAMAVEE11900.004,070.004,970.00 22922140107DEANSPENNAS2219BEAMAVEE11900.004,070.004,970.00 22922140108KAYSHERERSMITH2211BEAMAVEE11900.004,070.004,970.00 22922140109DARRINSGOAD2205BEAMAVEE11900.004,070.004,970.00 22922140110GARYACAMPBELL2197BEAMAVEE11900.004,070.004,970.00 22922140111KARENKMOENTRUSTEES2191BEAMAVEE11900.004,070.004,970.00 22922140112ALAYNEWGANS2183BEAMAVEE11900.004,070.004,970.00 22922140113BRIANEKOPPEN2177BEAMAVEE11900.004,070.004,970.00 22922140114JEFFREYRLINDA2171BEAMAVEE11900.004,070.004,970.00 22922140115MICHAELMFLORHAUG2163BEAMAVEE11900.004,070.004,970.00 22922140087RANDYBHARVEY2149BEAMAVEE11900.004,070.004,970.00 22922130043CYRILSERPELDING2137BEAMAVEE11900.004,070.004,970.00 22922130042JASONTCOONEY2129BEAMAVEE11900.004,070.004,970.00 22922130041MARKMGULSVIG2123BEAMAVEE11900.004,070.004,970.00 22922130040DORISLHANSEN2117BEAMAVEE11900.004,070.004,970.00 22922130039JACQUELINECHENDERSON2109BEAMAVEE11900.004,070.004,970.00 22922130038SARAMROSIN2103BEAMAVEE11900.004,070.004,970.00 22922130037MARYJEANMOSSER2097BEAMAVEE11900.004,070.004,970.00 22922130036CLAYTONDQUALLEY2089BEAMAVE11900.004,070.004,970.00 22922410014TIMOTHYMSLABIK2254BEAMAVEE11900.004,070.004,970.00 22922410013DONALDDHEITLAND2246BEAMAVEE11900.004,070.004,970.00 22922410012RICHARDJERNST2240BEAMAVEE11900.004,070.004,970.00 22922410011JESSICALEEJOHNSON2232BEAMAVEE11900.004,070.004,970.00 22922410010NICOLELWESTERGREEN2224BEAMAVEE11900.004,070.004,970.00 22922410009JOHNGBALLUFF2218BEAMAVEE11900.004,070.004,970.00 22922410008JOHNCKLIETHERMESJR2212BEAMAVEE11900.004,070.004,970.00 22922410007DEANBJOY2204BEAMAVEE11900.004,070.004,970.00 22922410006KARLJEBERT2198BEAMAVEE11900.004,070.004,970.00 22922410005JOSEPHJTHAO2190BEAMAVEE11900.004,070.004,970.00 22922410004JPMORGANCHASEBANKNA2184BEAMAVEE11900.004,070.004,970.00 22922410003WILLIAMCERICKSON2178BEAMAVEE11900.004,070.004,970.00 22922410002GLENJKLAVER2170BEAMAVEE11900.004,070.004,970.00 22922410001GREGPOSEWITZ2164BEAMAVEE11900.004,070.004,970.00 22922410029MICHAELCCLEVELAND2148BEAMAVEE11900.004,070.004,970.00 22922420008RALPHEFLAUGHER2140BEAMAVEE11900.004,070.004,970.00 22922420007JAMISONDRUSTHOVEN2134BEAMAVEE11900.004,070.004,970.00 12922230027JAMESAALLEN2307BEAMAVEE11-4,070.004,070.00 12922230026ROBERTJMILLER2315BEAMAVEE11-4,070.004,070.00 12922230028JOSEPHEMCWATTERS2301BEAMAVEE11-4,070.004,070.00 12922230029KRISTINEMWALSH2293BEAMAVEE11-4,070.004,070.00 12922230030ANTHONYMDEUTSCH2287BEAMAVEE11900.004,070.004,970.00 12922240087DAVIDBMILLER2383BEAMAVEE11-4,070.004,070.00 12922240088BRADLEYRHALFMAN2391BEAMAVEE11-4,070.004,070.00 12922240089ERICMKEHLE2399BEAMAVEE11-4,070.004,070.00 12922240086ROSEMARYKHALL2375BEAMAVEE11-4,070.004,070.00 12922230048LAWRENCEJSCHMIDT2367BEAMAVEE11-4,070.004,070.00 12922230019VINCENTLWILHELM2363BEAMAVEE11-4,070.004,070.00 12922230020MICHAELJMCKNIGHT2357BEAMAVEE11-4,070.004,070.00 12922230021DANIELRCHRISTIANSON2349BEAMAVEE11-4,070.004,070.00 12922230022JEROMEPBALSIMO2343BEAMAVEE11-4,070.004,070.00 12922230023MARYKPUTNEY2335BEAMAVEE11-4,070.004,070.00 12922230024EDWARDLDOBERSTEIN2329BEAMAVEE11-4,070.004,070.00 12922230025HENRYOBOMERSINE2321BEAMAVEE11-4,070.004,070.00 12922240060PAULAMASHLEY2423BEAMAVEE11-4,070.004,070.00 12922240061JOANNMBRICHACEK2431BEAMAVEE11-4,070.004,070.00 12922240101AARONCMARTIN2899BELLAIREAVEN11900.004,070.004,970.00 12922240012KELLYLGRATKE2465BEAMAVEE11900.004,070.004,970.00 EXISTINGTOTAL STORMSTREETTOTAL RESIDENTIALASSESSABLE ASSESSMENTASSESSMENTASSESSMENT UNITSUNITS TOTALS=7476$45,900.00$309,320.00$355,220.00 TOTAL=$355,220.00 2008PROPOSEDASSESSMENTRATES: RESIDENTIALSTORMSEWERPERUNIT$900.00 RESIDENTIALPARTIALSTREETRECONSTRUCTIONPERUNIT$4,070.00 Agenda Item K1 Attachment 3 City Project 07-26 Agenda Item K1 Attachment 4 Agenda Item K1 Attachment 4 Agenda Item K1 Attachment 4 Agenda Item K1 Attachment 4 Agenda Item K1 Attachment 4 Agenda Item K1 Attachment 4 Agenda Item K1 Attachment 4 Agenda Item K1 Attachment 4 Agenda Item K1 Attachment 4 Agenda Item K1 Attachment 4 Agenda Item K1 Attachment 4 Agenda Item K1 Attachment 4 Agenda Item K1 Attachment 4 Agenda Item K2 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,AssistantCityEngineer SUBJECT:UpperAftonRoadImprovements,CityProject07-27 1.ResolutionAdoptingRevisedAssessmentRoll DATE: June16,2008 INTRODUCTION th OnJune9,2008,thecitycouncilapprovedaresolutionfortheadoptionoftheassessmentrollforthe UpperAftonRoadImprovements,CityProject07-27.Therewasone(1)objectionreceivedpriortothe closeofthehearingandcitystaffsrecommendationsforactionontheobjectionisprovidedforthecouncil toreviseorconfirmthefinalassessmentrollforthisproject.Lettersstatingstaffsrecommendationwere mailedtoresidentswhofiledobjectionstotheirassessment. Background TheproposedassessmentsfortheUpperAftonRoadImprovementprojectweresubmittedtothecity th councilforadoptionattheJune9,2008regularmeeting.Residentsandownerswereprovidedwiththe requiredadvancenoticeofthecitysintenttolevytheassessments,andtheresidentswererequiredtofile awrittennoticeiftheyobjectedtotheassessmentamount.Onepropertyownerprovidedawritten objectionasfollows: 1.Parcel01.28.22.14.0005SeanKigerandRichLuhrsofHogdaLLC;9CenturyAvenueNorth Mr.KigerandMr.Luhrsobjecttotheassessmentbecausetheyareconcernedaboutpossible conflictsbetweenRamseyCountyroadprojectsandCityofMaplewoodroadprojects. RecommendedAdjustments Thefollowingactionisrecommendedbystafffortheobjectionrequests: 1.Parcel01.28.22.14.0005SeanKigerandRichLuhrsofHogdaLLC;9CenturyAvenueNorth Mr.KigerandMr.Luhrsobjecttotheassessmentbecausetheyareconcernedaboutpossible conflictsbetweenRamseyCountyroadprojectsandCityofMaplewoodroadprojects.Staff grant recommendationistotherevisionofassessmentasthisproperty,whichhas125LFof frontageonUpperAftonRoad,willreceivefullbenefitaspartoftheCenturyAvenueImprovements, CityProject03-15.Theassessmentamountwillbereducedinfullandaddedontothepreliminary assessmentforCityProject03-15. BudgetImpact Withtheawardofbidsignificantlyundertheapprovedfunding,thebudgetwillnotbeimpactedbythe assessmentreductionrecommendations.Therevisedassessmentrollisattached. RECOMMENDATION StaffrecommendsthatthecitycouncilapprovetheattachedresolutionfortheAdoptionoftheRevised AssessmentRollfortheUpperAftonRoadImprovements,CityProject07-27. Attachments: 1.Resolution:AdoptionoftheAssessmentRoll 2.AssessmentRoll 3.LocationMap 4.Assessmentobjection Agenda Item K2 Attachment 1 RESOLUTION ADJUSTMENTSTOASSESSMENTROLL th WHEREAS,pursuanttoaresolutionadoptedbytheCityCouncilonJune9,2008,theassessmentroll fortheUpperAftonRoadImprovements,CityProject07-27,waspresentedinaPublicHearingformat,pursuant toMinnesotaStatutes,Chapter429,and WHEREAS,onepropertyownerfiledanobjectiontotheirassessmentaccordingtotherequirementsof MinnesotaStatutes,Chapter429,summarizedasfollows: 1.Parcel01.28.22.14.0005SeanKigerandRichLuhrsofHogdaLLC;9CenturyAvenueNorth Mr.KigerandMr.Luhrsobjecttotheassessmentbecausetheyareconcernedaboutpossibleconflicts betweenRamseyCountyroadprojectsandCityofMaplewoodroadprojects. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA: A.ThattheCityEngineerandCityClerkareherebyinstructedtomakethefollowingadjustmentstothe assessmentrollfortheUpperAftonRoadImprovements,Project07-27: 2.Parcel01.28.22.14.0005SeanKigerandRichLuhrsofHogdaLLC;9CenturyAvenueNorth Mr.KigerandMr.Luhrsobjecttotheassessmentbecausetheyareconcernedaboutpossible conflictsbetweenRamseyCountyroadprojectsandCityofMaplewoodroadprojects.Staff grant recommendationistotherevisionofassessmentasthisproperty,whichhas125LFof frontageonUpperAftonRoad,willreceivefullbenefitaspartoftheCenturyAvenueImprovements, CityProject03-15.Theassessmentamountwillbereducedinfullandaddedontothepreliminary assessmentforCityProject03-15. B.TheassessmentrollfortheUpperAftonRoadImprovements,CityProject07-27,asamended,is herebyaccepted,acopyofwhichisattachedheretoandmadeaparthereof.Saidassessmentrollshall constitutetheassessmentagainstthelandsnamedtherein,andeachtractoflandthereinincludedishereby foundtobebenefitedbytheproposedimprovementintheamountoftheassessmentleviedagainstit. C.Suchassessmentsshallbepayableinequalannualinstallmentsextendingoveraperiodof15 years,thefirstinstallmentstobepayableonorbeforethefirstMondayinJanuary2009andshallbearinterest attherateof6.0percentperannumforthedateoftheadoptionofthisassessmentresolution.Tothefirst installmentshallbeaddedinterestontheentireassessmentfromthedateofthisresolutionuntilDecember31, 2008.Toeachsubsequentinstallmentwhendueshallbeaddedinterestforoneyearonallunpaidinstallments. D.Theownerofanypropertysoassessedmay,atanytimepriortocertificationoftheassessmentto thecountyauditor,butnolaterthanOctober1,2008,paythewholeoftheassessmentonsuchproperty,with interestaccruedtothedateofthepayment,totheofficeofthecityengineer,exceptthatnointerestshallbe chargediftheentireassessmentispaidwithin30daysfromtheadoptionofthisresolution;andtheymay,atany timeafterOctober1,2008,paytothecountyauditortheentireamountoftheassessmentremainingunpaid, withinterestaccruedtoDecember31oftheyearinwhichsuchpaymentismade.Suchpaymentmustbemade beforeOctober15orinterestwillbechargedthroughDecember31ofthenextsucceedingyear. st E.ThecityengineerandcityclerkshallforthwithafterOctober1,2008,butnolaterthanNovember1, 2008,transmitacertifiedduplicateofthisassessmenttothecountyauditortobeextendedonthepropertytax listsofthecounty.Suchassessmentsshallbecollectedandpaidoverthesamemannerasothermunicipal taxes. rd dayofJune2008. Adoptedbythecouncilonthis23 UpperAftonRoadImprovementsAssessmentRollCityProject07-27 Agenda Item K2 Attachment 2 STREETASSESSMENTASSESSMENTADJUSTED STREETRESIDENTIALCOMMERCIAL PARCELIDTAXPAYERSTREETASSESSMENTADOPTEDCREDITPERASSESSMENT NUMBER(UNITS)(FRONTFEET) 20081991CCI(1.6732)2008 1 125 0128221400059CENTURYAVEN$10,175.00$1,875.00$3,137.28$0.00 HOGDALLC 150$12,210.00$4,500.00$7,529.47$4,680.53 012822410001SPEEDWAYSUPERAMERICALLC11CENTURYAVES 20 012822140004PRINCETONTOWNMARTLLC19CENTURYAVEN$1,628.00$300.00$501.96$1,126.04 012822320005COUNTYOFRAMSEYPROPMGMT0MCKNIGHTRDS 012822340001COUNTYOFRAMSEYPARKSANDREC0MCKNIGHTRDN 012822240002CITYOFMAPLEWOOD63STERLINGSTS 012822240003COUNTYOFRAMSEYPARKSANDREC0UPPERAFTONRD 012822410006COUNTYOFRAMSEYPARKSANDREC0UPPERAFTONRDE 012822320004COUNTYOFRAMSEYPARKSANDREC0UPPERAFTONRDE 012822220001COUNTYOFRAMSEYPARKSANDREC2301UPPERAFTONRD 012822310001COUNTYOFRAMSEYPARKSANDREC2472UPPERAFTONRDE 1$4,070.00$1,625.00$2,718.98$1,351.02 012822130123GLENBEVERLY2511UPPERAFTONRD 1 012822130109GERALDINEFHUSNIK2535UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 1$4,070.00$1,625.00$2,718.98$1,351.02 012822130072DONALDJSTGERMAIN2555UPPERAFTONRD 1 012822130071THAOZHER2567UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 012822420001COUNTYOFRAMSEYPARKSANDREC2568UPPERAFTONRDE 1 012822130043EDWARDJVITEK2587UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 1$4,070.00$1,625.00$2,718.98$1,351.02 012822130042PATRICKFMCCAULEY2597UPPERAFTONRD 1 012822130028MICHAELDRAGICH2615UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 1$4,070.00$1,625.00$2,718.98$1,351.02 012822140102EDWINMBACKIEJR2631UPPERAFTONRD 1 012822140075KATHLEENWALSHBRADY2647UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 1$4,070.00$1,625.00$2,718.98$1,351.02 012822140074PAULINEMAEHOLLEN2663UPPERAFTONRD 1 012822140048RITAKAYBRENNER2673UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 660$53,724.00$53,460.00$53,460.00$0.00 012822410005OPERATIONSISD6222680UPPERAFTONRDE 1 012822140047BRANDONPMEYER2689UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 1$4,070.00$1,625.00$2,718.98$1,351.02 012822140031KENNETHJLANDRY2709UPPERAFTONRD 102 012822140007RIVERBROOKLLC2715UPPERAFTONRD$8,302.80$1,530.00$2,560.02$5,742.78 147$11,965.80$5,929.20$9,920.83$2,044.97 012822410012EASTMEDPROPERTIESLLC2716UPPERAFTONRD $4,070.00$750.00$1,254.91$2,815.09 50 012822140006RIVERBROOKLLC2721UPPERAFTONRD TOTALTOTALTOTALTOTALTOTAL TOTAL RESIDENTIALCOMMERCIALSTREETADOPTEDINADJUSTED CREDIT UNITSFRONTFEETASSESSMENT1991ASSESSMENT $33,972.71 131254$154,985.60$89,469.20$113,711.17 2008ASSESSMENTRATES: RESIDENTIALPARTIALSTREETRECONSTRUCTION=$4,070.00/UNIT COMMERCIALPARTIALSTREETRECONSTRUCTION=$81.40/FRONTFOOT CREDITPERTHECONSTRUCTIONCOSTINDEX:YEAR1991=4835;YEAR2008=8090 1 THE9CENTURYAVENPROPERTYADJUSTEDASSESSMENTREFLECTSFRONTAGEREDUCTIONFROM125LFTO0LF. THE125LFWILLBEASSESSEDUNDERTHECENTURYAVENUEIMPROVEMENTS,CITYPROJECT03-15 ATTHECREDITEDRATEOF$56.30/FFFORATOTALOF$7,037.50FORTHE125LF. 1of1 Agenda Item K2 Attachment 3 Agenda Item K2 Attachment 4 Agenda Item K2 Attachment 4 AgendaItemK í AGENDAREPORT TO :CityCouncil FROM: CharlesAhl,ActingCityManager SUBJECT:CarverCrossingDevelopmentConsiderResolutionApproving DevelopmentContractwithCoParforSettlementofLitigationand ApprovalofDevelopmentPlan DATE:June19,2008 INTRODUCTION/SUMMARY TheCityCouncil,onMay12,2008,adoptedaresolutionestablishingtermsofadevelopment approvalandsettlementoflitigationfortheCarverCrossingdevelopment.Thatresolutiondirected thepreparationofadevelopmentcontractforCouncilconsiderationatthefirstmeetingofJune2008. OnJune9,2008,theCounciltabledactionuntilJune23,2008. Mr.Bakerhasreportedthatthecurrentstatusofthedevelopmentagreementdraftingandnegotiation isprogressingbuthasnotbeencompleted.Considerationisbeinggiventoattemptingtoprovidethe informationinarevisedagendapacketonFriday.Asanalternative,Mr.BakerandMr.Rolstan(the th CoParAttorney)mayrequestthatthisitembetabledtotheJuly14meetingtoallowalldetailstobe finalized. RECOMMENDATION [Possibleaction]: ItisrecommendedthattheCityCounciladoptamotiontotableconsiderationof th theCarverCrossingDevelopmentContracttotheJuly14meeting. Agenda Item K4 AGENDAREPORT TO: CityCouncil FROM: CharlesAhl,ActingCityManager/PublicWorksDirector/CityEngineer SUBJECT:CountyRoadD(East)Improvements(TH61toSouthlawn),CityProject02-07, Approve12-monthExtensiontoPurchaseOptionforRamseyCountyRegional RailAuthorityforBurlingtonNorthernRailCorridor DATE:June17,2008 INTRODUCTION In2005,theCityfinalized30monthsofnegotiationsbyexecutinganagreementwithRamseyCounty, RamseyCountyRegionalRailAuthority,BurlingtonNorthernRailroad,MinnesotaCommercialRailroad, andXcelEnergyfortherealignmentofCountyRoadDthroughthenorthwesternsectionofMaplewood. WithinthatagreementisaprovisionprovidingforthesaleoftheBurlingtonNorthernRailroadCorridorto theRamseyCountyRegionalRailAuthorityafteritwaspurchasedbytheCityofMaplewoodfortheCounty RoadDImprovementproject.ThatprovisionoriginallyexpiredonJune30,2006,andtheCityCouncilhas authorizedtwoextensionsforfurtherpropertyownershipinvestigationbytheCityAttorney.Anextension totheendof2008isrequiredtofinalizelegalissueswiththesale. DISCUSSION TheCountyRoadDRealignmentAgreementprovidedforthesaleoftheacquiredrailroadrightofwayto RamseyCountyRegionalRailAuthoritypriortoJune30,2006.OnJune26,2006,theCityCouncil approveda6-monthextensiontoDecember31,2006.TheCityAttorneyandtheCityEngineeringstaffare continuingtoinvestigateandattempttoclarifyanumberoftitleissuesandlegalabandonment documentationthatprecludethisprovisionfrombeingexecuted.Asecondextensionwasapprovedin early2007bytheCouncil.Thetitleissueswerenotresolvedin2007orearly2008,soathird,and hopefullyfinalextensionisneeded.AttachedisaletterfromtheRegionalRailAuthorityrequestingan extensiontoDecember31,2008.StaffandtheCityattorneyareworkingonthetitleissuesandcontinuing st tomeetwithMnDOTFreightStaffandRegionalRailstaffonafinalagreement.TheDecember31date shouldprovideadequatetimetofinalizethenegotiationsandclarifythetitleissues.Progressisbeing made;however,duetoanumberofdocumentsandtitleissuesthatdatebacktothe1850swhenthe railroadwasfirstconstructed,thisisextremelycomplexandtimeconsuming. RECOMMENDATION ItisrecommendedthatcouncilapproveanextensiontoDecember31,2008,oftheoptionagreementwith RamseyCountyRegionalRailAuthorityfortheBurlingtonNorthernRailcorridoraspartoftheCounty RoadDRealignmentAgreementforCountyRoadDImprovements,CityProject02-07. Attachment: 1.LetterfromRegionalRailAuthority Agenda Item K4 Attachment 1 Agenda#K-5 AGENDAREPORT To:ActingCityManagerChuckAhl From:ChiefofPoliceDavidJ.Thomalla Subject:DangerousDogOrdinance First Reading Date:June17,2008 Introduction Thedangerousdogordinancehasbeenrevised,anditissubmittedforCity Councilapprovalofthefirstreading. Background AsdirectedbytheCityCouncil,theexistingordinancehasbeenreviewedand updated. Astrikethroughhasbeenusedtoindicatethelanguagetoberemoved,andthe newlanguageisunderlined. TheCityAttorneyhasreviewedandapprovedthechanges. Recommendation ItisrecommendedthattheCityCouncilapprovethefirstreadingoftherevised dangerousdogordinance. ActionRequired SubmittotheCityCouncilfortheirreviewandaction. DJT:js Attachment ARTICLE III. DOGS* DIVISION 2. GENERALLY The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Animal shelter means any premises designated by the city administrative authority for the purposes of impounding and caring for dogs held under authority of this article. Dog means any living dog. Officer means any person designated by the city manager as an enforcement officer. Owner means any person owning, keeping or harboring dogs. Pet shop means any person engaged in the business of feeding, buying, selling or boarding animals of any species. AdogorcatisunderrestraintwithinthemeaningofthisOrdinanceifitiscontrolled Restraint. byaleashwhichdoesnotextendbeyondtheboundariesoftheprivatepropertyorwithinavehicle beingdrivenorparkedonthestreetsorwithinthepropertyofitsowner/keeper,inafencedarea,if withinanelectronicfencewithsignage,controlledbyachainorunderownerscontroland .Adogshallbedeemedtobeunderrestraintif,whenonthepremisesof supervision theowner,itiskeptinanenclosureoronachainorleashsoastobeunabletoleave theownerspremisesorif,whenofftheownerspremises,suchdogisonaleash andiskeptunderthecontroloftheaccompanyingperson. veterinarian for the diagnosis and treatment of diseases and injuries of animals. (Code 1982, § 7-16) regulations shall include requirements for humane care of the owner's dogs and for compliance welfare and to protect dogs from cruelty. (Code 1982, § 7-17) residential site in any area of the city zoned R-1 residence district or R-2 residence district. No more than one dog of any age shall be kept in a dwelling unit in any area of the city zoned R-3 residence district. (Code 1982, § 7-18) ______________________ *State law reference---Dogs, MINN. Statutes. ch. 347. § 10-64 MAPLEWOOD CODE powers in the enforcement of this article; and no person shall interfere with, hinder or molest any such officer in the exercise of such powers. (Code 1982, § 7-19) misdemeanor and, upon conviction, shall be punished in accordance with section 1-15. (b) If any person is found guilty by a court of violation of section 10-1, his permit to own, permit may be issued for a period of one year. (Code 1982, § 7-20) DIVISION 2. PERMIT harbor or have custody of any dog over three months of age. However, this section shall not apply to the keeping of small caged birds or aquatic and amphibian animals solely as pets or for police canines of any political subdivision. (Code 1982, § 7-36) (a) Upon a showing by any applicant for a permit required under this division that he is prepared to comply with the regulations promulgated by the council, a permit shall be issued following payment of the applicable fee, as follows: council, by resolution, from time to time. (2) No fee or permit shall be required of any Humane Society or veterinary hospital. (b) No permit shall be granted for a dog which has not been vaccinated against rabies as provided in this section on such date, but not more than two years will have elapsed from the date of such vaccination to the time of the expiration of the permit to be issued, unless stated upon the certificate that the vaccination is effective for at least three years. Vaccination shall be performed only by a § 10-92 MAPLEWOOD CODE doctor qualified to practice veterinary medicine in the state in which the dog is vaccinated, and the applicant shall present an original certificate from a qualified veterinarian showing that the dog to be permitted has been given a vaccination against rabies and the date on which the vaccination was administered. (Code 1982, § 7-37) The permit period under this division shall commence on January 1 of the year the permit is issued and will terminate on December 31 of the year after the permit is issued. (Code 1982, § 7-38; Ord. No. 832, § 1, 11-13-2002) The city manager may revoke any permit issued under this division if the person holding the permit refuses or fails to comply with this article, any regulations promulgated by the council pursuant to this article, or any state or local law governing cruelty to animals or the keeping of animals. Any person whose permit is revoked shall, within ten days thereafter, humanely dispose of all dogs being owned, kept or harbored by such person; and no part of the permit fee shall be refunded. (Code 1982, § 7-39) Upon issuing a permit to keep any dog under this division, the clerk shall issue to the owner issuance and so designated that it may be conveniently fastened to a dog collar or harness. Such tag shall be fastened to the dog?s collar or harness by the owner and shall be worn at all times. The clerk shall maintain a record of the identifying numbers and shall make this record available to the public. (Code 1982, § 7-40) The sections of this division requiring a permit shall not apply to owners of certified Seeing Eye and other handicapped-aid dogs, owners and handlers of bona fide working dogs (guard provided that domestic pets of nonresident owners shall not be kept in the city longer than 30 days annually and the animals shall be kept under restraint. (Code 1982, § 7-41) DIVISION 3. RUNNING AT LARGE; NUISANCE All dogs shall be kept under restraint at all times in the city. (Code 1982, § 7-51) (a) It shall be the obligation and responsibility of the owner or custodian of any dog in the city, whether permanently or temporarily therein, to prevent any such dog at any time to be on any street, public park, school grounds or public place without being effectively restrained by a chain or leash not exceeding eight feet in length. No owner or custodian of any dog, whether licensed or unlicensed, shall permit such dog to run at large, with the exception of within a designated off-leash dog area. It shall be the obligation of the owner or custodian of any dog in the city, whether permanently or temporarily therein, to prevent any such dog at anytime to be on any street, public park (with the exception of a park within an off-leash dog area as designated by Ramsey County or the City of Maplewood), school grounds or public place without being effectively restrained by a chain or leash not exceeding eight (8) feet in length. furthermore be the duty of each person having the custody and control of any dog to have on such person possession of a device or equipment for picking up and removal of animal feces. This subsection shall not apply to a guide dog accompanying a blind person or to a dog when used in police or rescue activities. (c) No owner or custodian of any dog within the city shall allow the dog to remain outside subsection, the term "outside and unattended" shall mean that the dog is on or has free access to the exterior grounds of any premises and the owner or custodian is not physically present and in the company of the dog. (d) Owners or custodians of dogs are hereby charged to prevent their dogs from barking or phrase "unreasonably disturb the peace and quiet" includes but is not limited to the creation of noises, by such dogs, audible to a peace officer or animal control officer outside the building committing such acts shall be subject to penalty provided in section 10-65. (Code 1982, § 7-52) Every female dog in heat in the city shall be confined in a building or secure enclosure in planned breeding. (Code 1982, § 7-53) It shall be unlawful for any person temporarily in the city, while staying at any private home or at any public accommodation such as a hotel or motel, to have a dog running at large or to permit his dog at any time, when out of the room or suite occupied by such person, to be upon the street or in any public or private place, unless firmly upon a leash at all times. (Code 1982, § 7-54) DIVISION 4. IMPOUNDMENT Unrestrained dogs running at large in the city may be taken by police, the animal control officer or the Humane Society and impounded in an animal shelter and there confined in a humane manner. Impounded dogs shall be kept for not less than five days, unless reclaimed by their owners. If by a permit tag or by other means the owner can be identified, the animal control officer shall immediately, upon impoundment, notify the owner by telephone or mail of the impoundment of the dog. A dog not claimed by its owner within five days shall be humanely disposed of by an agency delegated by the council to exercise that authority. (Code 1982, § 7-66) Any owner reclaiming a dog under this article, which has been impounded for any reason, shall pay a fee as set by council resolution from time to time. The owner may also be proceeded against for violation of this article, and his permit may be revoked. (Code 1982, § 7-67) Notwithstanding the sections of this division, if a dog is found at large in the city and its taken to the owner. (Code 1982, § 7-68) DIVISION 5. DANGEROUS DOGS different meaning: Dangerous dog means a canine animal which has: (2) Caused serious bodily injury or disfigurement to any person; or danger to personal safety. (Code 1982, § 7-80 Sec. 10-187. Authority for destruction. The police chief or his duly authorized appointee from within the office of animal control shall have the authority to order the destruction of dangerous dogs in the city in accordancewith this division. (Code 1982, § 7-81) (a) Any dangerous dog found to be running at large in the city shall be apprehended by the animal control officer and impounded by the police chief. (b) If the dog apprehended under subsection (a) of this section bears identification which reclaimed by its owner during the period of impoundment under this section, subject to this division. (c) Any dog impounded under this section shall be impounded for a period of not less than five working days, excluding Saturday, Sunday and holidays, or until reclaimed by its owner, whichever comes first. (d) If a dog impounded under this section is not reclaimed within the five-day period, it shall be destroyed in a humane manner. (Code 1981, § 7-82) control, after having been advised of the existence of an allegedly dangerous dog, may proceedin the manner set forth in this section. § 10-189 MAPLEWOOD CODE (b) The police chief shall cause the apparent owner to be notified in writing or in person that places and parties bitten or attacked and shall be given ten days to request a hearing before the police chief for a determination as to the dangerous nature of the dog. (c) If the apparent owner does not request a hearing within ten days of the notice under subsection (b) of this section, the police chief may order the animal control officer to take the dog into custody for destruction. If the dog is ordered into custody for destruction, the owner shall immediately make the dog available to the animal control officer, and failure to do so shall be a misdemeanor. (d) If the owner requests a hearing under subsection (b) of this section for a determination shall set a date for the hearing not more than three weeks after the demand for the hearing. The records of the police department shall be admissible for consideration by the police chief without further foundation. The municipal court, upon application by any interested person, temperament of the dog, the police chief shall make a determination as to whether or not the dog is a dangerous dog. If the dog is found to be dangerous, the police chief shall make such order as he deems proper. The police chief may order the animal control officer to take the dog into custody for destruction. If the dog is ordered into custody for destruction, the owner shall immediately make the dog available to the animal control officer, and failure to do so shall be a misdemeanor. (Code 1982, § 7-83) 10-189 Dangerous/Potentially Dangerous Dogs. The provisions of Minnesota Statutes 347.50 through 347.56, inclusive, are hereby adopted as the potentially dangerous and dangerous dog regulations for the City of Maplewood. Where a conflict exists between the provisions of the City Code and the provisions of Minnesota Statutes Sections 347.50 through 347.56, inclusive, the provisions of the Minnesota Statutes shall apply. (a) Initial Determination. The City?s designated Animal Control Authority shall be responsible for initially determining (Initial Determination) whether a dog is a potentially dangerous dog or a dangerous dog. The Animal Control Authority may retain custody of a dog which has been initially determined to be a dangerous dog pending the hearing as hereinafter provided. The Initial Determination shall be conclusive unless the owner appeals the Initial Determination as hereinafter provided. (b)Notice of Initial Determination. The Notice of Initial Determination shall be personally served on the owner of the dog or on a person of suitable age at the residence of such owner. The Notice of Initial Determination shall describe the dog deemed to be potentially dangerous or dangerous, shall identify the officer making the Initial Determination and shall inform the owner of the owner?s right to appeal the Initial Determination. § 10-189 MAPLEWOOD CODE (c)Request for Hearing and Hearing. An owner may appeal the Initial Determination by filing a Request for Hearing with the City Manager within five (5) days of the owner?s receipt of the Notice of Initial Determination. A hearing shall be held within seven (7) days after the City?s receipt of the Request for Hearing. The City Manager shall assign a Hearing Officer, who shall not be the person who made the Initial Determination. At the hearing, the Hearing Officer shall consider the reports and comments of the Animal Control Authority, the testimony of any witnesses, witness statements and the comments of the owner of the dog. After considering all of the evidence submitted, the Hearing Officer shall make written findings and shall determine whether the dog is a potentially dangerous dog or a dangerous dog (Final Determination). The findings shall be made within five (5) days of the date of the hearing and shall be personally served upon the owner of the dog or upon a person of suitable age at the residence of the owner. (d)Seizure of Dangerous Dog. The Animal Control Authority shall immediately seize any dangerous dog if, within fourteen (14) days after the service of the Notice of Final Determination declaring a dog to be a dangerous dog: (1) The owner has not registered the dog in compliance with the provisions of Section 10- 189G. (2) The owner does not secure the proper liability insurance pursuant to Section 10-189G (1) (b). (3) The dangerous dog is not maintained in a proper enclosure. (4) The dangerous dog is outside a proper enclosure and not under the physical restraint of a responsible person. (e)Reclaiming a Dangerous Dog. A dangerous dog may be reclaimed by the owner of the dog upon payment of the impounding and boarding fees and upon presentation of proof to the Animal Control Authority that the requirements of Section 10-189, Subd. g, have been satisfied. A dangerous dog not reclaimed under this provision within seven (7) days may be disposed of as provided in Minnesota Statutes Section 35.71, Subdivision 3, and the owner shall be liable to the Animal Control Authority for costs incurred in confining and disposing of the dangerous dog. (f) Substantial/Great Bodily Harm. Upon a Final Determination and notwithstanding the provisions of Section 10-189, Subd. A-E, a dangerous dog that inflicted substantial bodily harm or great bodily harm on a human being on public or private property without provocation may be destroyed in a proper and humane manner by the Animal Control Authority. (g) Dangerous Dog Restrictions. (1) Registration Required. No person may keep a dangerous dog in the City of Maplewood unless the dog is registered with the Animal Control Authority as provided in this chapter. The Animal Control Authority shall issue a certificate of § 10-189 MAPLEWOOD CODE registration to the owner of the dangerous dog if the owner presents the following information: (a) Proper Enclosure. A Proper Enclosure exists for the dangerous dog and there is a posting on the premises with a clearly visible warning sign, including a warning symbol to inform children, that there is a dangerous dog on the property. (b) Bond/Insurance. A surety bond issued by a surety company authorized to conduct business in the State of Minnesota in a form acceptable to the Animal Control Authority in the sum of at least $50,000, payable to any person injured by the dangerous dog, or a policy of liability insurance issued by an insurance company authorized to conduct business in the State of Minnesota in the amount of at least $50,000, insuring the owner for any personal injuries inflicted by the dangerous dog. (c) Microchip. The owner has had a microchip identification implanted in the dangerous dog, and the name of the microchip manufacturer and identification number of the microchip must be provided to the Animal Control authority. If the microchip is not implanted by the owner, it may be implanted by the Animal Control Authority, with the costs borne by the dog?s owner. (d) Warning Symbol. The owner has posted a warning symbol to inform children that there is a dangerous dog on the property. The design of the warning symbol must have been approved by the Minnesota Commissioner of Public Safety. (e) Tag. The dangerous dog must have a standardized, easily identifiable tag identifying the dog as dangerous and containing the Uniform Dangerous Dog symbol affixed to the dog?s collar at all times. (f) Photograph. The owner of the dangerous dog shall make the dog available to be photographed for identification by the Animal Control Authority at a time and place specified by the Animal Control Authority. (h) Dangerous Dog Regulations. (1) Annual Fee. The owner of a dangerous dog shall pay an annual fee as determined by Council Ordinance, in addition to any regular dog licensing fees, to obtain a certificate of registration for a dangerous dog under this section. (2) Annual Renewal. The owner of a dangerous dog must renew the registration of the dog annually until the dog is deceased and pay the annual renewal fee as determined by City Council Ordinance. If the dog is removed from the City of Maplewood, it must be registered as a dangerous dog in its new jurisdiction. § 10-189 MAPLEWOOD CODE (3) Death/Transfer from City. The owner of any dangerous dog must notify the Animal Control Authority in writing of the death of the dog, of its transfer to a residence outside of the City of Maplewood or of its transfer within the City of Maplewood within thirty (30) days of the death or transfer. (4) Notice to Landlord. The owner of a dangerous dog who rents property from another where the dog will reside must disclose to the property owner, prior to entering into the lease agreement and at the time of any lease renewal, that the person owns a dangerous dog that will reside at the property. (5) Sale. The owner of a dangerous dog must notify the purchaser that the Animal Control Authority has identified the dog as a dangerous dog. The seller must also notify the Animal Control Authority in writing of the sale and provide the Animal Control Authority with the new owner?s name, address, and telephone number. (6) Muzzling. If the dangerous dog is outside a Proper Enclosure, the dog must be muzzled and restrained by substantial chain or leash and be under the physical restraint of a responsible person. The muzzle must be made in a manner that will prevent the dog from biting any person or animal but that will not cause injury to the dog or interfere with its vision or respiration. (7) Sterilization. The Animal Control Authority may require a dangerous dog to be sterilized at the owner?s expense. If the owner does not have the dangerous dog sterilized, the Animal Control Authority may have the animal sterilized at the owner?s expense. (i)Potentially Dangerous Dog Restrictions. (1) Registration Required. No person may keep a potentially dangerous dog in the City of Maplewood unless the dog is registered with the Animal Control Authority as provided in this chapter. The Animal Control Authority shall issue a Certificate of Registration to the owner of a potentially dangerous dog if the owner presents the following information: (a) Microchip. The owner has had a microchip identification implanted in the dangerous dog, and the name of the microchip manufacturer and identification number of the microchip must be provided to the Animal Control Authority. If the microchip is not implanted by the owner, it may be implanted by the Animal Control Authority, with the costs borne by the dog?s owner. (b) Warning Symbol. The owner has posted a warning symbol to inform children that there is a potentially dangerous dog on the property. The Animal Control Authority shall approve the warning symbol and its location on the property. § 10-189 MAPLEWOOD CODE The Animal Control Authority may also require any of the following to register a potentially dangerous dog: (a) Proper Enclosure. A proper enclosure exists for the potentially dangerous dog, and there is a posting on the premises with a clearly visible warning sign, including a warning symbol, to inform children that there is a potentially dangerous dog on the property. (b) Bond/Insurance. A surety bond issued by a surety company authorized to conduct business in the State of Minnesota in a form acceptable to the Animal Control Authority in the sum of at least $50,000, payable to any person injured by the potentially dangerous dog, or a policy of liability insurance issued by an insurance company authorized to conduct business in the State of Minnesota in the amount of at least $50,000 insuring the owner for any personal injuries inflicted by the potentially dangerous dog. (c) Photograph. The owner of the potentially dangerous dog shall make the dog available to be photographed for identification by the Animal Control Authority at a time and place specified by the Animal Control Authority. (j)Potentially Dangerous Dog Regulations. (1) Annual Fee. The owner of a potentially dangerous dog shall pay an annual fee as determined by Council Ordinance, in addition to any regular dog licensing fees, to obtain a certificate of registration for a dangerous dog under this section. 2) Annual Renewal. The owner of a potentially dangerous dog must renew the registration of the dog annually until the dog is deceased and pay the annual renewal fee as determined by City Council Ordinance. If the dog is removed from the City of Maplewood, it must be registered as a potentially dangerous dog in its new jurisdiction. (3) Death/Transfer from City. The owner of any potentially dangerous dog must notify the Animal Control Authority in writing of the death of the dog, of its transfer to a residence outside of the City of Maplewood or of its transfer within the City of Maplewood within thirty (30) days of the death or transfer. (4) Notice to Landlord. The owner of a potentially dangerous dog who rents property from another where the dog will reside must disclose to the property owner, prior to entering into the lease agreement and at the time of any lease renewal, that the person owns a potentially dangerous dog that will reside at the property. § 10-189 MAPLEWOOD CODE (5) Sale. The owner of a potentially dangerous dog must notify the purchaser that the Animal Control Authority has identified the dog as potentially dangerous. The seller must also notify the Animal Control Authority in writing of the sale and provide the Animal Control Authority with the new owner?s name, address, and telephone number. Any person who harbors a dog after it has been found by the police chief under this divisionto be a dangerous dog and ordered into custody for destruction shall be guilty of a misdemeanor and, upon conviction, shall be punished in accordance with section 1-15. (Code 1982, § 7-84) AgendaItemK6 AGENDAREPORT TO: CityCouncil FROM: CharlesAhl,ActingCityManager SUBJECT:ConsiderApprovalofContractAmendmentwithMcCombsFrank,Roosand Assoc.forUpdatestoComprehensivePlan DATE: June17,2008 INTRODUCTION OnJanuary28,2008theCityCouncilapprovedretainingconsultantservicesforpreparationofthe ComprehensivePlan.WiththeresignationofKenRobertsandtheneedtoimplementtheoverallPlaninto variousstageswithinthenext4-6months,itisappropriatetocontinuetheworkplanwithMcCombs,Frank, RoosandAssociates(MFRA).AuthorizationoftheProfessionalServicesforthisconsultantis recommended. Background OnSeptember10,2007,theCouncilapprovedarecommendationtobegintheParks,TrailsandOpen SpaceportionoftheComprehensivePlanwiththefirmofSchoellMadson,alongwithbeginninganupdate oftheninecomponentsoftheoverallComprehensivePlan.SchoellMadsonwasthefirmselectedthrough acompetitiveprocesstopreparetheComprehensiveLandUseStudyaspartoftheSouthMaplewood Moratoriumprocess.ThefirmofSchoellMadsonnolongerexists.Thefirmwaspurchasedandmerged withMcCombsFrankRoos(MFRA)inNovember2007.TheCouncilauthorized$21,830ofworkwith SchoellMadsonthattransferredtoMFRAaspartofthemerger.OnJanuary28,2008,theCouncil approvedexpandingthecontractforPhaseIIforanadditional$62,869. a.PhaseI,authorizedin2007,Land-Use:$8,020 b.PhaseI,authorizedin2007,PTOS$13,810 c.PhaseII,newwork,Land-Use:$51,099 d.PhaseII,newwork,PTOS$10,770 e.TOTALMFRAContract$83,699 CompletionoftheComprehensivePlanprocess,PhaseIII,willbeimplementationoftherecommendations. Theoriginalplanwasforthestaffandconsultantstosharethiswork.WiththeresignationofKenRoberts, andthelikelihoodthatthereplacementplannerwillnotbeavailableforanother2-3months,thedeadlines requirethattheCitycontractwithaconsultantforthiswork.AttachedisadetaileddescriptionfromRose LorsungofMFRAtocompletetheComprehensivePlan.TheMFRAestimateforthisfinalphaseofthe workis$28,420.Approvalofthisadditionalworkisrecommended. BudgetImpact Thefundingforthisworkwasincludedaslineitemsinthe2008budget. FundingforPhaseIwasapprovedasfollows: $8,020tobefundedfromCityPlanningbudget[101-701-000-4490] $13,810tobefundedfromParkDedicationfees[PACfund403] FundingforPhaseIIwasapprovedasfollows: $51,099[MFRALandUse];PlanningBudget[101-702-4490];($89,190budgeted) $10,770[MFRAPTOS];ParkAvailabilityFund[403];(Balance+$1.7million) ComprehensivePlan PageTwo BudgetImpact(cont.) Thenewwork,PhaseIII,Implementationisproposedtobefundedasfollows: $13,420[MFRALandUse];PlanningBudget[101-702-4490];($89,190budgeted) $15,000;PlanningBudget;savingsfrom2monthsofKenRobertssalary/benefits RECOMMENDATION ItisrecommendedthattheCityCouncilauthorizetheActingCityManagertoextendtheagreementfor completionoftheComprehensivePlanwithMcCombsFrankRoosAssociates(MFRA)atacostof$28,420 forPhaseIII,Implementation,fortheLandUseComponentoftheComprehensivePlan. 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ݱ³°®»¸»²·ª» д¿² ¿²¼ ׳°´»³»²¬¿¬·±²ò ݱ³°®»¸»²·ª» ¿²¼ Ʊ²·²¹ ݱ¼» ׳°´»³»²¬¿¬·±² Ю±¶»½¬ ͬ¿ºº α» Ô±®«²¹ Ö»²²·º»® Ø¿µ¿³° Ó·½¸¿»´ Ó¿®¬·² 7 Agenda Item L1 MEMORANDUM TO: Charles Ahl, Acting City Manager FROM: Shann Finwall, AICP, Environmental Planner SUBJECT: Silver Lake Improvement Association Request for Herbicide Treatment Funding for the Control of Curlyleaf Pondweed and Eurasian Watermilfoil in Silver Lake DATE: June 16, 2008 for the June 23 City Council Meeting INTRODUCTION Silver Lake is located on the far northeast section of the City of Maplewood and shares its border with two other municipalities, North St. Paul and Oakdale (Attachment 1). Silver Lake is located in the Valley Branch Watershed District. The size of the lake is approximately 72 acres with a mean depth of 7.3 feet, and a maximum depth of approximately 23 feet. A total of 35 residents and two parks have shoreline on the lake. The parks are Silver Lake Park in North St. Paul and Joy Park in Maplewood. The Silver Lake Improvement Association (hereinafter the association) was created to help restore Silver Lake. The association, made up of residents on the lake, obtained a $10,000 grant in 2007 and 2008 from the Minnesota Department of Natural Resources (DNR) to treat the lake with herbicide for the control of curlyleaf pondweed and Eurasian watermilfoil. The total cost for treatment of the lake in 2007 was $40,000 and in 2008 is estimated at $60,000 due to a change in state law requiring the use of Triclopyr herbicide over 2, 4 D herbicide, which was used last year. The association estimates that Joy Park encompasses 33 percent of the linear shoreline of Silver Lake. As such, Dr. Mike Manthei, president of the association, has submitted a letter requesting that Maplewood contribute 33 percent of the funding ($19,800) to treat the lake this year (Attachment 2). The letter states that the association is committed to a five to ten-year plan to restore the lake, and as such is requesting yearly participation from the city. BACKGROUND Last spring the Environmental and Natural Resources (ENR) Commission reviewed a request by the association for a $13,000 contribution from Maplewood for the herbicide treatment of Silver Lake. The ENR Commission recommended approval of one-half of the request, in the amount of $7,500, to be taken from the environmental utility fund (EUF) budget. April 9, 2007, the City Council denied the associations request for funding (Attachment 3). DISCUSSION Herbicide Treatment Attached is an invoice from Aquatic Engineering, Inc., for the herbicide treatment of Silver Lake (Attachment 4). The cost is estimated at $60,000. Aquatic Engineering will apply Aquathol K for the treatment of curlyleaf pondweed and Triclopyr for the treatment of Eurasian watermilfoil, which is the herbicide treatments recommended by the DNR. 1 Agenda Item L1 Lake Study The DNR funded a study to collect data on the aquatic plant community in Silver Lake following the 2007 herbicide treatment for curlyleaf pondweed and Eurasian watermilfoil. The study was conducted by Fortin Consulting, Inc., and includes a survey of plants before and after the treatment (portions of study found at Attachment 5). The study found that there was a change in vegetation composition and density between the lake treatment before the survey and after. Eurasian watermilfoil and curlyleaf pondweed declined substantially, but there was also a reduction in some of the native plants as well. Impaired Waters According to the Minnesota Pollution Control Agencys (MPCA) 2008 inventory of impaired waters, Maplewood has eight impaired waters in its borders including Kohlman, Gervais, Spoon, Keller, Wakefield, Round, Phalen, and Beaver Lakes (Attachment 6). The Clean Water Legacy Act specifies goals for implementation of cleaning impaired waters including requiring studies of total maximum daily loads (TMDL) on lakes within the state. TMDLs are a calculation of the maximum amount of a pollutant that a waterbody can receive and still meet water quality standards. The MPCA inventory includes required completion dates for these studies (2008 2022). Ramsey Washington Metro Watershed District (RWMWD) is conducting the studies for most of the lakes in Maplewood. These studies will also determine the main source of pollutant loading within a lake and set timeframes and implementation strategies for decreasing those loads. As such, the city will see higher costs in stormwater management in the coming years to assist in the decrease of the pollutant loads to the impaired waterbodies. Silver Lake Condition Harvesting was originally employed in the lake as a means to control surface vegetation on the lake. This was discontinued in 1992 due to the discovery of Eurasian watermilfoil. Silver Lake was chemically treated in 1992 and 1993 with 2, 4 D in an attempt to eliminate Eurasian watermilfoil. In 1994 a macrophyte survey was conducted and Eurasian watermilfoil was not present. Because of this, treatment with 2, 4 D was discontinued. Eurasian watermilfoil eventually returned to Silver Lake along with curlyleaf pondweed which was discovered in 1999. Macrophytes are aquatic plants growing in or near water that are emergent, submergent, or floating. Silver Lake has an abundance of native macrophytes, in addition to the nonnative curlyleaf pondweed and Eurasian watermilfoil. Silver Lake is not an impaired waterbody and is considered to have good water quality. The abundance of the native macrophytes is partially due to the good water quality. Macrophytes are beneficial to lakes because they provide cover for fish and substrate for aquatic invertebrates. They also produce oxygen, which assists with overall lake functioning, and provide food for some fish and other wildlife. However, an overabundance of macrophytes, as seen with the nonnative macrophytes in Silver Lake, can add to high nutrient levels in a lake and interfere with lake processing, recreational activities (e.g., swimming, fishing, and boating), and detract from the aesthetic appeal of the system. The removal of nonnative macrophytes within Silver Lake, therefore, would mainly be for recreational purposes. 2 Agenda Item L1 Beginning in 2005, Valley Branch Watershed District brought together various stakeholders to begin the development of a plant management program for Silver Lake. This proposed management plan will address and recommend solutions to improving the water quality of Silver Lake. The implementation plan will include discussion on the following items: Monitor Silver Lake on an annual basis. Determine how much phosphorus is entering Silver Lake and identify sources. Evaluate best management practices and determine where such practices should be employed. Manage macrophytes. Require adequate buffers. Investigate impacts of Eurasian watermilfoil and Curlyleaf pondweed on downstream waters. Address ditch erosion and sedimentation problems at the north end of Silver Lake. Discuss in-lake treatment options. Joy Park Improvements With respect to Silver Lake, the City of Maplewood has a great opportunity to do our part in improving water quality with the implementation of the Master Plan for Joy Park. The Joy Park Master Plan includes: Stabilize and restore the existing shoreline with native plant communities. Lake Links Trail and internal park trails. Restore open lands to prairie, wetland communities and marshes, and woodlands. Control terrestrial invasive plants. Implement best management practices to treat stormwater runoff. Provide picnic shelter and tot lot. Provide opportunities for fishing (fishing piers and platforms). Invasive species signage. The Joy Park Master Plan represents a balance between recreational uses and preserving the parks natural values. Valley Branch Watershed District has offered funding for some of the restoration of the wetlands and shoreline proposed in the Master Plan. In 2008 the city hopes to install parts of the trail and begin work on stormwater and shoreline improvements. Lake Associations The city has received funding requests from other lake associations in the past for similar treatment applications. The citys position has been not to fund these types of requests, but to work with the associations and the various watershed districts on finding ways to reduce nutrient loading to the waterbodies. Kohlman Lake Association formed in order to get funding for the dredging of the lake. Kohlman Lake is an impaired waterbody. The strategy of dredging to improve water quality was proven to be very expensive. As such, Ramsey Washington Metro Watershed District is now funding the herbicide and alum treatments in the lake. Maplewood is also doing our part to assist in the reduction of TMDLs to the lake with the Kohlman Lane Area Street improvements. The current drainage system provides little to no treatment. The street improvements include large public 3 Agenda Item L1 rainwater gardens and small private rainwater gardens as a way to treat stormwater. This will improve the quality of runoff to Kohlman Lake, Gervais Lake, and surrounding wetlands. Because Maplewood now has eight impaired waterbodies in its borders, similar requests for funding are just around the corner. The request by Silver Lake Improvement Association is a good opportunity for the city to debate and create a policy for these types of requests. Other Funding and Support The association has requested and will be receiving funding from the City of North St. Paul ($12,600) and the City of Oakdale ($3,600). They are also requesting funding from Valley Branch Watershed District. The watershed district funded the original macrophyte study and donated $2,945 last year for treatment of the lake. This year they have requested that the association come to them for funding after all other sources have been exhausted. The watershed district is struggling with the request for funding as their mission, like other watershed districts, is to ensure water quality in the lakes and wetlands, not to ensure recreational opportunities. City Funding The association is basing their request for 33 percent of the overall cost of the treatment of the lake on their assessment that Joy Park encompasses 33 percent of the linear shoreline. Based on GIS mapping, however, Joy Park actually encompasses 27.5 percent of the linear shoreline (Attachment 7). Based on this figure and the associations request, Maplewoods portion of the funding would be $16,500. The association is requesting a yearly participation from the city for the next five to ten years for this amount or more each year. Joy Park includes natural environments and recreational opportunities on land and water. As such, Maplewood should be concerned with both elements including ensuring the lake is clear of nonnative macrophytes which could result in added nutrient levels in the lake and interfere with recreational activities such as swimming, fishing, and boating. The debate then is funding the treatment of a non-impaired lake in a tight budget year a wise policy when future funding of impaired lakes is imminent? Because of the citys parkland adjacent the lake, staff finds there is merit to the associations request for funding by Maplewood. However, staff is concerned with the amount and the obligation to commit to that amount yearly. Stormwater management is funded by the citys EUF. Parks management is funded by the Park Access Charge (PAC). If the City Council find that funding the treatment of Silver Lake with herbicides for the control of nonnative macrophytes is warranted, then staff would recommend funding one-half of the citys 27.5 percent ($16,500 x .50 = $8,250) for one year and that half of those funds come from the EUF and the other half come from PAC. Future requests would require review by the city and would be based on studies of the success of the treatments. COMMISSION REVIEWS On May 20, 2008, the ENR Commission reviewed the Silver Lake Improvement Associations request for funding (Attachment 8). The ENR Commission recommended that the City Council fund the herbicide treatment of Silver Lake for curlyleaf pondweed and Eurasian watermilfoil at a rate of $8,250 for 2008, with one half of those funds coming from the EUF and the other one half coming from PAC. 4 Agenda Item L1 On May 21, 2008, the Parks Commission reviewed the Silver Lake Improvement Associations request for funding (Attachment 9). The Parks Commission recommended that the City Council fund the herbicide treatment at a rate $16,500 for 2008, with one half of those funds coming from the EUF and the other one half coming from PAC. Future funding should be conditioned on additional lake studies and stormwater best management practices being implemented by the homeowners. RECOMMENDATION Fund Silver Lake Associations request for herbicide treatment of Silver Lake at a rate of one- half of the request, which represents the citys 27.5 percent share of the shoreline ($16,500 x .50 = $8,250). One half of those funds should come from the EUF and the other one half should come from PAC. Future funding should be conditioned on additional lake studies and stormwater best management practices being implemented by the homeowners. P:\PW\Works\Environmental\Silver Lake\5-20-08 Memorandum Attachment: 1. Location Map 2. Silver Lake Improvement Association Letter 3. April 9, 2007, City Council Minutes 4. Aquatic Engineering Herbicide Treatment Estimate 5. Portions of the Fortin Consulting Aquatic Plant Survey 6. MPCA 2008 Draft List of Impaired Waters 7. Joy Park Parcel Boundary 8. May 20, 2008, ENR Commission Minutes 9. May 21, 2008, Parks Commission Minutes 5 Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m. Monday, April 9, 2007 Council Chambers, City Hall Meeting No. 07-07 L. NEW BUSINESS 1. Funding Request for Silver Lake Improvement Association for Treatment of Noxious and Invasive Weeds in Silver Lake a. Environmental Manager Konewko presented the report. b. Paul Swan, 2932 Lake Boulevard, Secretary of the Silver Lake Improvement Association, presented graphics showing lake quality and spoke regarding Silver Lakes water quality. c. Ron Cockriel, 943 Century Avenue, commented on disallowing boat ramp use which brings invasive weeds into Silver Lake and suggested the council prioritize the other effected lakes in Maplewood. d. Dave Johnson, 2587 Lydia, asked the council to investigate this project further as there are still too many questions to appropriate funds to it. Councilmember Rossbach moved to recommend the city council appropriate $7,500 of funds from the 2007 Environmental Utility Fund budget toward the request for a one-year demonstration treatment project to be implemented by the Silver Lake Improvement Association and that this funding shall be conditioned on the completion of a detailed macrophyte survey as defined by city staff prior to the consideration of any additional funding in subsequent years; and that the report needs to include a report on properties within the watershed participation and projects that they have implemented to improve the lake; and that the boat ramp be closed at least on a temporary basis. A friendly amendment was added to include the broader picture study of this to include our environmental commission and the watershed so that we have every possible perspective on the wisdom of continuing this and other impacts involved besides this treatment. Seconded by Councilmember Juenemann Mayor Longrie suggested that the city needs to prioritize lakes in Maplewood by water quality, that she is concerned that the cities of North St. Paul and Oakdale have lakeshore residents and yet will not donate to this project without Maplewoods participation, and that she is concerned with the condition of the environmental utility fund. City Attorney Kantrud recommended that the motion be clarified to include verbiage on determining the reopening of the boat ramp. Commissioner Rossbach responded by clarifying his motion to include that it would be left to the discretion of staff to recommend when to reopen the boat ramp. The council voted as follows: Ayes-Councilmembers Juenemann, Rossbach Nays-Mayor Longrie, Councilmembers Cave, Hjelle The motion failed. April 9, 2007 City Council Meeting 1 Attachment 8 ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION MINUTES MONDAY, MAY 20, 2008 COUNCIL CHAMBERS MAPLEWOOD CITY HALL 1830 COUNTY ROAD B EAST NEW BUSINESS: Silver Lake Improvement Association Request for Herbicide Treatment Funding for the Control of Curlyleaf Pondweed and Eurasian Watermilfoil in Silver Lake Commissioner Trippler - He is wondering why the city rejected the request last year? Planner Finwall - The ENR and Parks Commission recommended funding the treatment, but the city council ultimately denied the request. Commissioner Musgrave - Curious about what was discovered regarding the fishing pier, there appeared to be a lot of questions left open by the parks commission regarding this. She also has questions regarding funding. Planner Finwall - Regarding boat ramp, the Parks Commission has applied for a grant from the Department of Natural Resources to help fund a fishing pier which is part of the Joy Park master plan. Additional signage has been installed near the boat ramp to help alleviate concerns about boats coming into the lake or exiting the lake with invasive species. Commissioner Musgrave The recommendation by city staff last year included additional studies and shoreline improvement by the residents. Commissioner Mason Sherrill - What are homeowners on the lake doing regarding mitigation for this? What is their stake in this? Dr. Mike Manthei, President of Silver Lake Improvement Association - When we came to the city council for funding the city council denied our request. The mayor told him he should have gone to the ENR commission first which he then did. He remembered a staff person making the recommendations. Chair Yingling - Recalled the ENR Commission meeting where they discussed the item last year. Chair Yingling stated that the ENR Commission ultimately recommended approval. Dr. Manthei - Many Silver Lake residents attended the Nature Centers shoreline restoration session and one of the residents subsequently undertook planted native plantings of their shoreline. In addition, several residents have installed rip-rap for erosion control. Dr. Manthei stated that this is an opportunity to help the quality of a lake before it becomes impaired. 1 Chair Yingling - Wants to make sure that if the city assists in funding the treatment of the lake that there is a plan and commitment by all lake owners for improving the water quality by restoring the shoreline. Commissioner Mason Sherrill - Concerned that chemical treatment is also killing native plants and wondered what kind of an impact that will have on aquatic animals? Can the killed natives be reintroduced at a later point? Dr. Manthei Only a very small percentage of the native Northern milfoil was killed off last year by the treatment. Wendy Crowel, DNR there were several native species that were reduced or killed following treatment, which was unexpected. The DNR will be doing the same plant survey again next year. We want so see the abundance and frequency of the plants. There is plenty of coontail in the lake, which offers excellent habitat for many invertebrates. She thinks that the seed bank for Northern milfoil is already in the sediment of Silver Lake. If there are favorable conditions this year the plants will reappear and it won't be necessary to reintroduce them. Commissioner Trippler - He didn't get a sense from the DNR report to the legislature that the treatment grant program was providing great benefit to the dollar. Ms. Crowel - The intent of the grant is to take lakes with high amounts of invasive plants and be able to reduce the plants significantly. Their aim is not to eradicate the plant completely. In regards to ecological benefits, many of these projects have just started. We do not have the data yet to determine whether these ecological benefits can be achieved. Commissioner Trippler - Is anybody at the DNR looking at the comparative benefit of limiting nutrient input to the lake versus adding chemicals? Ms. Crowel - She does not know of any single person at the DNR trying to pull that data together. In many cases both will need to be done. Commissioner Musgrave - Concerned about the long term use of these products. Ms. Crowel - Part of what we are doing is monitoring the plant community. It is adaptive management. We are very cautious of how we put the herbicides in the water. Chair Yingling - You mentioned that the treatment has already been done this year. The ENR is therefore not voting on whether this should happen or not, we are voting on whether the city participates and has some say in how it is done. As such, what does this mean for the citys overall budget? Planner Finwall - does not know overall scheme of the budget except to say that this item was not included in the 2008 budget. If approved, the funds would have to come from future EUF and PAC funds or be pulled from another project. Commissioner Trippler Why is city staff recommending funding one-half of the treatment? 2 Planner Finwall The ENR and Parks Commission recommended that amount last year in order to show the citys initial support. City staff has followed suit this year since it is a tight budget year. Chair Yingling Asked the question to the commissioners Given all the other constraints, is this something we should be spending our funds on? What are our highest needs and priorities? Commissioner Trippler - Feels that our first priority is to recommend to the city council whether we think doing lake treatment is worthwhile. The question of money is a policy decision for the city council. He was looking at this from the standpoint of what the request was, what the results show, and whether or not it was showing a benefit or causing damage. He would like to know what the association is doing in terms of phosphorus limits on their shorelines. Ms. Crowel - found less Eurasian watermilfoil this spring than last spring. She did not know whether it is a phosphorus or nitrogen limiting lake and is not aware of the associations efforts to restore shoreline. Commissioner Musgrave - She received three e-mail questions: Who is cleaning up the back waters? There may be run-off from illegal compost sites. Has a comparison been done to find out what neighboring cities are spending on preventing pollution? When we talk about money and contributing money what is the big picture? Lincoln Fetcher, President of Valley Branch Watershed District - Silver Lake is one of the cleanest and most pristine bodies of water in the watershed district. It is also one of the most heavily used recreation lakes in the metro area. It is a high priority area for the watershed district. The watershed district has put a lot of focus and energy in that lake in a number of ways including restoring part of the southeast shoreline and adding a bio retention site on the southwest corner that captures a significant amount of the run off. Silver Lake has a lot of the storm water run off going directly in the lake from the street which is a challenge. The surrounding wetlands clean the water before it goes into the lake. The phosphorus loading is believed to be internal. We have instigated a number of projects to improve run-off. We did a study on the water quality coming in from the north end. We will need to eventually do some restoration of that channel. The biggest issue around the lake is the direct storm water runoff, which we are working with the City of North St. Paul to alleviate and also to get them to stop mowing down to the edge of the lake in their park. The boat ramp should not be associated with this funding issue as it is Ramsey County's. With the 1.5 million dollar plan to do work within Joy Park on the north side it seems like the focus on that would have to do with recreation. It would make sense that part of that funding would be related to the water. Since the City of Maplewood owns the largest amount of shoreline on the lake, it is appropriate that the city be involved. Commissioner Musgrave -- Looking at runoff, maintenance, and protection of shoreline-- is there some way of saying Maplewood is doing a better job in terms of stormwater runoff in spite of our having a larger proportion of shoreline. 3 Mr. Fetcher - It appears that Maplewood's participation in this matter is needed. There is a serious shoreline erosion problem on the north side and elsewhere around the lake which is contributing to the problem. Geese population is reduced when there is a large amount of vegetation around the lake. Shoreline restoration within the park will provide a good demonstration and education for the public. Commissioner Yingling - Is this something we want to recommend to the city council, that lake treatment is a good thing and that we support it? If so, do we want to make any recommendation about what kind of support they should be giving to it? Commissioner Mason Sherrill - A positive recommendation to the city council is telling them yes, we think that water is important and that the city needs to be doing something. We can put it into words that are more explicit. We need to be proactive and aggressive in taking care of our water. One thing that stands out to her regarding Silver Lake is that we could get some very good data and information in treating our other impaired waters. Commissioner Musgrave - Agreed with sending a message in regards to being proactive about water quality. How are we going to go about it, how are we going to prioritize and where do we want to put our funding in the first step effort? Commissioner Mason Sherrill Where the funding is coming from is not the ENRs responsibility to debate. Chair Yingling The Joy Park Master Plan calls for some shoreline restoration on the parks shoreline, which would mean more native species and reducing erosion. Dr. Manthei - On the east side on the Joy Park shoreline there is a stormwater pipe. When the city is discussing storm water this should be addressed. He also mentioned that it is a spring fed lake. Commissioner Musgrave - I would like to have two motions from the ENR Commission, one that we are concerned about water quality and one that we do or dont support funding for the treatment of the lake. Chair Yingling - Do we have a consensus from the commission that we do support moving forward with these treatments? Commissioner Trippler He does not like the general concept of poisoning something to make it better. He would recommend that the city provide some support to see if this is a way of dealing with these invasive species. He would also recommend that the city look into doing everything it possibly can to limit the amount of nutrients getting into the lake in the first place, monitoring the people who use the lake to make sure they don't keep bringing the invasive species in, and having a strong enforcement component so people get fined heavily for bringing in the invasive species on their boats. Commissioner Trippler - Would like to move the staff recommendation to support this study for this year at this level. 4 Chair Yingling - With the caveat that the city needs to be looking at the input end both in terms of additional inputs from recreational users and getting our own house in order on storm water and other shoreline protection. Commissioner Trippler - four years from now when the study is over we can take a look at the invasive species section of the DNR to find out what their recommendations are and what they learned from this study. We won't want to put any more money into it if it is not working. A motion was made by Commissioner Trippler, seconded by Commissioner Mason Sherrill to fund the treatment of Silver Lake with herbicide to treat curly leaf pondweed and Eurasian watermilfoil. Funding of the treatment would be $8,250, one-half to come from the EUF fund and the other half from PAC. The motion passed by a vote of three to one, with Commissioner Musgrave voting against the motion. Commissioner Musgrave stated that she didnt support funding the treatment during a tight budget year, but did support improvement of water quality in the citys lakes. 5 Attachment 9 CITY OF MAPLEWOOD PARK COMMISSION MEETING MINUTES Wednesday, May 21, 2008 6:00p.m. Council Chambers - Maplewood City Hall 1830 County Road B East 8. Silver Lake Treatment Discussion/Joy Park a. In your packet there is information. b. The president of the Silver Lake Improvement Association, Dr. Manthei, and Paul Anderson, the vicepresident were present. c. The ENRC had a meeting last evening invited DNR person to speak on native species grant. Lincoln Fletcher, Valley Branch Watershed District was present at that meeting also. d. The ENRC voted in favor of the request to fund the Silver Lake treatment at the 50% level. Their concern was ensuring property owners on the lake begin to implement BMPs as well with regard to mitigating storm water from the lake and reduce its impact to the lake. e. Mr. Konewko gave a brief background of Silver Lake: location far east section of Maplewood, approx 7200 acres. Mean depth of 7 ft, maximum depth 23 feet. Thirty-five residents live on the lake. There are two parks on the lake; one park owned by City of Maplewood and one park owned by City of North St. Paul. f. The Silver Lake Improvement Association is requesting support of City of Maplewood along with the DNR, the City of North St. Paul, the City of Oakdale, Valley Branch Watershed District, Ramsey County, and the residents on the lake to fund the treatment of the lake. The Silver Lake Improvement Association based their request on the lake shore ownership. g. In your packet is last years report of the treatment. h. The Silver Lake Improvement Association is requesting that this be brought back to the two Commissions to request funding for the treatment of the lake. i. Staff requests the Parks Commission to decide whether or not they recommend approval of funding the treatment of Silver Lake and if the Commission recommends the treatment, where would the funding come from. j. If the Commission recommends the funding of this project, staff recommends that ½ of funds come from Environmental Utilities Fund and the other half from PAC funds. k. Commissioner Yang asked if the Commission only recommends paying for ½ of what the Association is asking for, what would the Association do. Mr. Konewko stated that the expenses have already been incurred by the Silver Lake Improvement Association. l. Dr. Mike Manthei informed the Commission of the noxious weed situation on Silver Lake and what has been done so far and what needs to be done. The Silver Lake Improvement Association received a grant from the DNR to help offset the costs of the treatment. The DNR is watching the Lake closely. The new treatment is 5 times the expense of last years treatment. The Association has tried to be cost efficient. 1 m. Dr. Manthei invited Commission members to attend the Associations meetings. n. The Association calculated the City of Maplewoods share would be 33% which would be $19,800. Staff calculated that the City of Maplewood had 27.5% of the lake shore. Shann Finwall suggested funding 50% of $16,000 which was calculated on the 27.5 % of shoreline. o. The City of Maplewood only has two parks with lake shore Wakefield and Silver. p. Maplewood is the only one that hasnt given the full amount. q. Commissioner Sonnek stated that there are only two parks on lakes in Maplewood. r. Mr. Konewko stated that the City of Maplewood has 7 lakes that are impaired, Silver Lake is not impaired. Kohlman Lake is impaired. s. Commissioner Roman asked why you wouldnt need to spray any more after five years. Dr. Manthei said there will be continued management of the lake. There would be spot treatments. It would take 5 years to so the full lake treatment. Commissioner Roman asked if other things have been done to help eliminate the problem. t. The Association will work with Maplewood for the shoreline preservation and storm water run off. u. Discussion took place. Commissioner Schmidt stated that removal of the noxious weeds would mainly be for recreational purposes, requests from other lake associations were not approved for funding in past for recreational purposes. The Watershed Commission ensures water quality in lakes and wetlands not to ensure recreational purposes. The emphasis is on recreational purposes. v. Commissioner Sonnek stated this is a recreational lake. The City of Maplewood has a boat launch on the lake. She feels we have an obligation for the treatment of this lake. This is the only boat launch in Maplewood City Parks. w. This is a pilot project and that is why the DNR is offering grants for the program. x. It is up to the Commission to recommend to staff what proposal should be brought to the City Council. y. Commissioner Peterson made motion to support the treatment of Silver Lake at the $16,500 level. Commissioner Sonnek added a friendly amendment conditional that testing shows progress with the treatment. A full report would be brought back to the Commission next year. And to ensure that residents are implementing BMPs and working on the storm water run offs on their properties. Commissioner Fischer seconded the motion. 5 ayes and 2 nays. Motion passes. z. Funding Mr. Konewko stated that staff recommends that some of the money come from PAC funds but it is up to the Commission. Discussion took place. The staff will try to set up parameters. aa. Commissioner Sonnek made a motion paying ¾ of the recommended request from parks and recreation approximately $12,300. Commissioner Fischer seconded the motion. Commissioner Fischer made an amendment to the motion to be 50%. The motion was seconded. 5 ayes, 1 nay, 1 abstention. Motion carried. bb. Back to the main motion 50% recreational funds 50% environmental funds. 5-ayes, 1- nay, 1-abstention. Motion carried. 2 Agenda Item L2 AGENDAREPORT TO:CharlesAhl,ActingCityManager FROM:DuWayneKonewko,DeputyDirectorofPublicWorks RE:CouncilConsiderationofImprovementstoJoyPark DATE:June13,2008 BACKGROUND In2004,MaplewoodcompletedtheJoyParkMasterPlanafteraseriesofpublicmeetings.In2008, $200,000CIPfundsareavailabletobeginimplementingtheoutcomesoftheJoyParkMasterPlanandan additional$50,000CIPfundsareavailablefortheLakeLinkstrailsegmentthatwillgothroughJoyPark. TheLakeLinkswhencompletewilllinkMaplewoodsystemtothelargerregionaltrailsystem.This s trail trailwillalsocompletethelooparoundSilverLakewhichwasconsideredamustbytheresidentswho participatedinthepublicmeetings.Staffisproposingtophasetheprojectsinthreestages.Attachedisa copyoftheJoyParkMasterPlanandaproposedsiteplanfortheparkandopenspace. DISCUSSION TheJoyParkMasterPlanwasdevelopedthroughapublicprocessthatincludedatleastthreepublic meetings.Maplewood s Parks and Recreation Commission participated in the public process and supports implementationoftheMasterPlanoutcomes.Staffinvolvedwiththeprocessbelievesitwasanexcellent publicprocess.Residentshaddivergentopinionsbutbythefinalmeetingalmosteveryonesupportedthe outcomesandwasexcitedabouttheMasterPlan.Thekeyissuesduringthesemeetingswerepublic safety,preservationofnaturalresources,traffic,typesoftrailsandtrailsurfacesindifferentareasofthe park.StaffhasalsospenttimerecentlywiththeParkCommissionrevisitingtheseoutcomesaheadof councilconsiderationforapproval. Theplanbreakstheparkintothreezones: TheCommunityParkZone is located adjacent to the lake to take advantage of a very pleasant setting for familyandgroupactivities.Placingtheprimaryrecreationalamenitiesinthisareaalsotakesadvantageof theexistingdevelopmentfootprintwithinthepark,thusminimizinganynewdisruptiontonaturalareas withintheparkasdefinedundertheotherareas. TheNatureandWildflowerSanctuaryZone focuses on maintaining and expanding a wildflower display thatisalreadyestablishedwithinthepark.ThewildflowergardenalsocontainsremnantsofMrs.Joy s wildflowergarden. TheNaturePreserveZone is the largest area of the park and focuses on restoration and preservation of naturalopenspace,ecologicaldiversity,andwildlifehabitat.Thisareaisgenerallylimitedtotrails,sitting andreflectingareas,andsomeeducationalsignage. PhasingofProject StaffisproposingtophasetheoutcomesoftheJoyParkMasterPlanasfollows: PhaseI2008LakeLinksTrail,soilandgeotechnicalanalysis,shorelinerestorationonwestsideof park,andstormwaterenhancementstotheparkandshoreland Agenda Item L2 PhaseII2010Playground,picnicfacilities,fishingplatforms,dock,internaltrailsinCommunityPark Zone PhaseIII2011TrailsandrestorationatNaturePreserveandatWildflowerSanctuary PhaseIDetailsandEstimates Inphasingthisproject,itisimportanttobalancetheneedforrecreationaluseofthesite,withtheneedfor stormwatermanagementandshorelineimprovementstohelpimprovelakequality,andtheneedtoprotect andimprovenaturalhabitatonthesite. StaffrecommendsthattheprioritiesforPhaseIincludecompletingtheLakeLinksTrail,restoringthe shorelinewestoftheboatlaunch,andinstallingaraingardenorotherstormwaterimprovementsnearthe boatlaunchparkinglot.StaffhasmetwithValleyBranchWatershedDistrictandthedistrictisvery interestedinourprojectandmaybeabletoprovidefundingforpartoftheproject.Staffhasalsometwith theSilverLakeImprovementAssociationandtheysupportthisprojectaswell.Ifadditionalfundingis availablein2008,staffrecommendsitbeusedtoinstallaninteriorparktrailintheCommunityParkZone. EstimatesforPhaseIactivitiesarelistedbelow.Oncesurveyandgeotechnicalworkiscompleted,more accuratecostestimateswillbeavailable. Activity1$60,000Design,surveywork,geotechnicalanalysis,andconstructiondocuments Activity2$75,000LakeLinksTrail,10'wideasphalt,approximately ¾ mile Activity3$60,000Shorelinerestoration,gradingandinstallationoftwosmallfishingplatforms Activity4$55,000Installationofaraingardenorotherstormwaterimprovementsnearboat launchparkinglot TOTAL$250,000 RECOMMENDATION StaffrecommendstheCityCouncilapprovesfundingforPhaseIImplementationofJoyParkMasterPlan with$200,000fromCIP#PM03.060(JoyParkImprovements)and$50,000fromCIP#PM07.100(Parks TrailDevelopment).StaffisfurtherrecommendingauthorizationtoenterintoacontractwithSEHforthe engineering,surveywork,geotechnicalanalysis,andconstructiondocumentsassociatedwiththe developmentofthesesoutcomesinanamountnottoexceed$60,000.Staffwillpresentrecommendations forPhaseIIandPhaseIIIatafuturecitycouncilmeeting. Attachments: 1.ProposedSitePlanforJoyPark 2.JoyParkMasterPlan Agenda Item L3 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: DuWayneKonewko,DeputyDirectorofPublicWorks GinnyGaynor,OpenSpaceNaturalist RE:CouncilConsiderationfortheuseofCIPFundsforTrailandRestorationWork atApplewoodPreserve DATE: June10,2008 BACKGROUND The2008CIPincludes$50,000forinstallingtrailsandconductingrestorationworkatApplewood NeighborhoodPreserve.Bidshavebeenreceivedfortrailworkandstaffwouldliketocontractwith TrailSources,LLCforthiswork. DISCUSSION In2005,afteraseriesofpublicmeetings,MaplewoodadoptedthemasterplanforApplewoodParkand NeighborhoodPreserve.Thecitydevelopedtheparksitewithplayground,picnicfacilities,andanasphalt trailintheplayareain2006.Themasterplancallsforinformaltrailsandnaturalresourcesrestoration workatthepreserve.CIPfundshavebeenallocatedforthisworkin2008. Existingtrailsinthepreserveareseverelyeroded.Thetrailwillbereroutedtoworkwiththecontoursof thesiteandwillbeapproximatelyonemileinlength.Itwillbeafourfootwidemowedtrail(soilsurfacein thewoods,grassinopenareas),designedusingsustainabletraildesignstandards.Thetrailwillconform tothestandardscalledoutintheDNRstrailmanual.Staffhasreceivedtwobidsforthetrailworkand theseitemizedbidsareincludedasattachmentsforyourreview.Thebidsforthetrailworkwere$19,975 and$31,960fromTrailSource,LLCandIMBATrailSolutionsrespectively. Staffwillbesolicitingbidsforrestorationprojectsatthesitewhichwilllikelyinclude:theremovalof buckthornresprouts,burningofdeadfallonthesite,brushcontrol,restorationoftheprairieareaalongthe pipeline,restorationofentryareaandperformingoverallenhancementstothepreserve.Staffanticipates thisworkwillinvolveatleasttwocontractorsandpossiblytheuseofathird. RECOMMENDATION StaffrecommendsapprovalofTrailSource,LLCasthecontractorfortheinstallationofthesustainability trailatApplewoodNeighborhoodPreserve.Inaddition,staffrecommendsapprovaltousetheremaining $30,000oftheCIPfundsforrestorationprojectsatthepreserve.TheCIPmoniesforthetrailand restorationworkarelocatedinprojectnumberPM08.030inthe20082012CityofMaplewoodCapital ImprovementPlan. ATTACHMENTS: 1.)ApplewoodParkMasterPlanMap 2.)Trailbids Agenda Item L3 Attachment 2 Agenda Item L4 Agenda Item L4 Attachment 1 Agenda Item L5 MEMORANDUM TO: CharlesAhl,ActingCityManager FROM: ShannFinwall,AICP,EnvironmentalPlanner SUBJECT:Considerationof U.S.MayorsClimateProtectionAgreement DATE: June16,2008fortheJune23CityCouncilMeeting INTRODUCTION Inanefforttocurbclimatedisruptionfromcarbondioxideemissionsandpollution,the KyotoProtocolbecamelawfor141countriesthatratifieditonFebruary16,2005.Thirty eightofthosecountriesarenowlegallyrequiredtoreduceemissionsonaverage5.2 percentbelow1990levelsby2012.TheUnitedStatesdidnotsigntheagreement,but wouldhavebeenrequiredtoreduceemissionsby7percentbelow1990levelsby2012. Inanefforttoreduceclimatedisruptionpollution,theUnitedStatesConferenceof MayorsadoptedaClimateProtectionAgreementin2005.Supportingmayorspledged toreduceemissionsintheirowncommunitiesby7percentbelow1990levelsby2012 (Attachment1).Theagreementstatesthatthesecommunitieswillstrivetoreduce emissionsandpollutionbytakingactionsintheiroperationsandcommunitiessuchas: 1.Inventoryglobalwarmingemissionsincityoperationsandsetreductiontargets. 2.Adoptandenforcelandusepoliciesthatreducesprawl,preserveopenspace, andcreatecompact,walkableurbancommunities. 3.Promotetransportationoptionssuchasbicycletrails,commutetripreduction programs,incentivesforcarpoolingandpublictransit. 4.Increaserecyclingrates. 5.Educatethepublicaboutreducingpollution. BACKGROUND OnMarch3,2008,JulieSmendzuik-OBrien,MaplewoodresidentandPh.D.studentat FieldingGraduateUniversity,requestedanopportunitytopresentherresearchonthe TwinCitiessuburbsresponsetoclimatechangeandtheagreement.Ms.Smendzuik- OBriensresearchfocusedonfivetwincitysuburbswhohavesignedtheU.S.Mayors ClimateProtectionAgreement,whytheysigned,andwhatmeasurestheyhavetakento reduceemissionsandpollutionsincesigning. OnMarch4,2008,MattLedvina,MaplewoodresidentandmemberoftheCommunity DesignReviewBoard,submittedalettertotheMayorrequestingtheCityof Maplewoodssupportintheeffortstoreduceemissionsandpollutionbysigningthe agreement(Attachment2).Mr.LedvinasubmittedhisletteronbehalfofTransfiguration CatholicChurchinOakdale,ofwhichMr.Ledvinaisamemberandpartoftheircreation careteamworkingtowardpromotingstewardshipinmanyareasoflife,includingthe environment. 1 Agenda Item L5 OnApril1,2008,Ms.Smendzuik-OBrienpresentedherfindingstotheEnvironmental andNaturalResources(ENR)Commission(presentationfoundatAttachment3).The ENRCommissionrecommendedapprovaloftheMayorsClimateProtectionAgreement (minutesfoundatAttachment4). DISCUSSION In2005,theU.S.ConferenceofMayorsunanimouslyendorsedtheU.S.Conferenceof MayorsClimateProtectionAgreement.Thisagreementwasaninitiativelaunchedby SeattleMayorGregNickelsinwhichmayorscommittoreduceemissionsintheircitiesto 7percentbelow1990levelsby2012.Sincethattime850mayorsfrom50stateshave signedtheagreement(listofMinnesotamayorsfoundatAttachment5). TheU.S.ConferenceofMayorscreatedtheClimateProtectionCenteronFebruary20, 2007.ThisCenterprovidesmayorswiththeguidanceandassistanceneededtolead theircitieseffortstoreduceemissionsandpollution.Oneofthefirstactivities undertakenbytheCenterwastoconductasurveyofcitieseffortstoreduceemissions andpollution.ThesestudiesareincludedintheJuneandNovember2007Climate ProtectionStrategiesandBestPracticesGuideandreflecteffortsmadebycities throughoutthenation.Effortsrangefromimplementingvehiclesincityfleetsthatuse alternativefuelsorhybrid-electrictechnology;powerplantsthatemploycleanerenergy sources;lightingthatisprovidedbyenergyefficienttechnologies;buildingsthatare moreenvironmentallysustainable;andindividualcityclimateprotectioneffortsthatare viewedaspartofabroaderregionalenvironmentalandpublichealthstrategy. Maplewoodhasmadestridestowardthereductionofemissionsandpollutioninthepast suchaspromotingthereduction,reuse,andrecyclingofmaterials;implementationof stormwaterbestmanagementpracticesfordevelopmentsandstreetprojects;andthe conversionofcityfacilitylightbulbstoenergyefficientbulbs.Inaddition,thecitycreated theEnvironmentalCommissionandanenvironmentalplannerstaffpositiontohelp facilitatethecitysenvironmentalinitiativesandtopromotegreateruseandappreciation ofourenvironmentalassets.BysigningtheU.S.MayorsClimateProtection Agreement,Maplewoodwillshowourcontinuedcommitmenttothiseffort. RECOMMENDATION Adopttheattachedagreement(Attachment1).Thisagreementcommitsthecityto reducingemissionsandpollutionbytakingactionsincityoperationsandthecommunity thatwillachievethesegoals. P:\works\environmental\climatechange\6-23-08ENRReport Attachments: 1.TheU.S.MayorsClimateProtectionAgreement 2.March4,2008,CorrespondenceFromMattLedvina 3.JulieSmendzuik-OBriensPresentationonUrbanMayorsSigningoftheU.S.MayorsClimateProtectionAgreement 4.April1,2008,ENRCommissionMinutes 5.MinnesotaMayorsWhoHaveSignedtheAgreement 2 Attachment 1 The U.S. Mayors Climate Protection Agreement rd (Asendorsedby the 73Annual U.S.Conference of Mayorsmeeting, Chicago, 2005) A.We urge the federal government and state governments to enact policies and programs to meet or beat the target of reducing global warming pollution levels to 7 percent on fossil fuels and accelerate the development of clean, economical energy resources and fuel-efficient technologies such as conservation, methane recovery for energy generation, waste to energy, wind and solar energy, fuel cells, efficient motor vehicles, and biofuels; B.We urge the U.S. Congress to pass bipartisan greenhouse gas reduction legislation that 1)includes clear timetables and emissions limitsand 2) a flexible, market-based system of tradable allowances among emitting industries; and C.We will strive to meet or exceed Kyoto Protocol targets for reducing global warming pollution by taking actions in our own operations and communities such as: 1.Inventory global warming emissions in City operations and in the community, set reduction targets and create an action plan. 2.Adopt and enforce land-use policies that reduce sprawl, preserve open space, and create compact, walkable urban communities; 3.Promote transportation options such as bicycle trails, commute trip reduction programs, incentives for car pooling and public transit; 4.Increase the use of clean, alternative energy by, for example, investing in enewable energy resources, recovering landfill methane for energy production, and supporting the use of waste to energy technology; 5.Make energy efficiency a priority through building code improvements, retrofitting city facilities with energy efficient lighting and urging employees to conserve energy and save money; 6.Purchase only Energy Star equipment and appliances for City use; 7.Practice and promote sustainable building practices using the U.S. Green Building Council's LEED program or a similar system; 8.Increase the average fuel efficiency of municipal fleet vehicles; reduce the number of vehicles; launch an employee education program including anti- idling messages; convert diesel vehicles to bio-diesel; 9.Evaluate opportunities to increase pump efficiency in water and wastewater systems; recover wastewater treatment methane for energy production; 10.Increase recycling rates in City operations and in the community; 11.Maintain healthy urban forests; promote tree planting to increase shading and to absorb CO2; and 12.Help educate the public, schools, other jurisdictions, professional associations, business and industry about reducing global warming pollution. 1 TheU.S.ConferenceofMayorsClimateProtectionAgreementSignaturePage YouhavemysupportfortheMayorsClimateProtectionAgreement. Date:____________ Mayor:_____________________________________________________________ Signature:_____________________________________________________________ Address:_____________________________________________________________ City:_________________________________State:_____________Zip:______ -mail:________________________________________________________ StaffContactName:_____________________________________________________ StaffContactTitle:______________________________________________________ StaffPhone:___________________________________________________________ Staffe-mail:___________________________________________________________ PleaseaddmycommentsinsupportoftheMayorsClimateProtectionAgreement.Wewilladd thesetotheWebsite(optional): Pleasereturncompletedformatyourearliestconvenienceto: TheU.S.ConferenceofMayors ClimateProtectionCenter ByMail:Foradditionalinformation,contact 1620IStreet,NWKevinMcCarty Washington,DC20006 ByFax:(202)293-2352(202)861-6728 2 Attachment 2 2 Attachment 3 Prepared by Julie Smendzuik-O?Brien Maplewood Resident & Ph. D. Student, Fielding Graduate University My Interest in this Topic Personal interest and work history Personal interest and work history 2005 2005 I began doctoral program I began doctoral program Kyoto Protocols went into effect Kyoto Protocols went into effect Mayor Greg Nickels of Seattle initiated the Mayors Mayor Greg Nickels of Seattle initiated the Mayors Climate Protection Agreement effort Climate Protection Agreement effort Priority unlike other issues ?risk and Priority unlike other issues ?risk and significance significance 2 Background United Nations began study in the late 1980s on climate United Nations began study in the late 1980s on climate change; adopted framework in 1992 change; adopted framework in 1992 In 1998 Kyoto Protocol adopted by 141 nations for a In 1998 Kyoto Protocol adopted by 141 nations for a commitment period of 2008-2012. The United States commitment period of 2008-2012. The United States did not sign. did not sign. In late 1990s, U. S. Environmental Protection Agency In late 1990s, U. S. Environmental Protection Agency offered grants to states to address climate change offered grants to states to address climate change By 2007 35 states have or are revising mitigation plans; By 2007 35 states have or are revising mitigation plans; 15 have no climate action plans; 9 states on seacoasts 15 have no climate action plans; 9 states on seacoasts have moved beyond mitigation to adaptation planning. have moved beyond mitigation to adaptation planning. Background, Cont. City efforts began in 1992 with International City efforts began in 1992 with International Urban Carbon Dioxide Emissions Reduction Urban Carbon Dioxide Emissions Reduction Project coordinated by International Council for Project coordinated by International Council for Local Environmental Initiatives (ICLEI). 14 Local Environmental Initiatives (ICLEI). 14 cities at the start; over 250 U.S. cities in 2007. cities at the start; over 250 U.S. cities in 2007. Seattle Mayor Greg Nickels started the Mayors? Seattle Mayor Greg Nickels started the Mayors? Climate Protection Agreement; in February 2008 Climate Protection Agreement; in February 2008 signers include 794 mayors. signers include 794 mayors. Why Cities? February 2007 IPCC report: global warming linked to February 2007 IPCC report: global warming linked to human activity human activity CO2 concentrations due to fossil fuel use & land use changes CO2 concentrations due to fossil fuel use & land use changes Methane & nitrous oxide due to agriculture Methane & nitrous oxide due to agriculture Most of the world?s population lives in cities Most of the world?s population lives in cities Even small changes in climate can be magnified where Even small changes in climate can be magnified where asphalt and concrete absorb solar radiation; potential asphalt and concrete absorb solar radiation; potential consequences for human health, local air quality, urban consequences for human health, local air quality, urban forests, and urban water systems forests, and urban water systems The Mayors? Climate Protection Agreement Three agreements Three agreements Strive to meet or beat the Kyoto Protocol levels in their own Strive to meet or beat the Kyoto Protocol levels in their own locale locale Urge their state governments and the federal government to Urge their state governments and the federal government to enact policies and programs to meet or beat these targets enact policies and programs to meet or beat these targets Urge the U. S. Congress to pass bipartisan greenhouse gas Urge the U. S. Congress to pass bipartisan greenhouse gas reduction and a national emission trading system. reduction and a national emission trading system. My Research Why did suburban mayors of the Twin Cities sign the Why did suburban mayors of the Twin Cities sign the agreement? agreement? Did they create programs with goals and measurements Did they create programs with goals and measurements as a result? Will those programs continue? as a result? Will those programs continue? Would they do anything differently if starting over? Would they do anything differently if starting over? Any advice for a city that wants to set up a climate Any advice for a city that wants to set up a climate protection program? protection program? Suburbs in the Research Eagan Eagan Edina Edina Mahtomedi Mahtomedi Roseville Roseville White Bear Lake White Bear Lake Why they signed Mayor or council-led Mayor or council-led Invitation from the U.S. Conference of Mayors Invitation from the U.S. Conference of Mayors Mayor attended a seminar or was personally aware Mayor attended a seminar or was personally aware Took the signature to the council for endorsement Took the signature to the council for endorsement Citizen influence Citizen influence Community activism; request from residents Community activism; request from residents Other Other Economic motive Economic motive Neighbor city did it Neighbor city did it Expertise from non-profit organization Expertise from non-profit organization Programs and Activities Created new structures Created new structures Environmental commissions Environmental commissions New charge to existing city committee New charge to existing city committee City staff assigned to study issues City staff assigned to study issues Involved the community Involved the community Schools and churches Schools and churches Programs and Activities, Cont. Modified existing programs Modified existing programs Energy innovations with ice rinks Energy innovations with ice rinks Biofuels with city equipment Biofuels with city equipment Public works changed city lights Public works changed city lights New activities instituted New activities instituted Green planning Green planning Measure carbon footprint Measure carbon footprint Policy changes anticipated Policy changes anticipated Program Goals Engage people Engage people City itself and community members City itself and community members Invite community support Invite community support Connect to regional and state efforts Connect to regional and state efforts Benefit the environment Benefit the environment Plan green buildings Plan green buildings Reduce materials use Reduce materials use Reduce carbon emissions from city buildings and activities Reduce carbon emissions from city buildings and activities Efforts to Continue Implement plans Implement plans Measure results Measure results Keep environmental commissions and committees Keep environmental commissions and committees Good outcomes Good outcomes Create economic benefit for the city Create economic benefit for the city Be part of addressing global impacts of climate change Be part of addressing global impacts of climate change Political initiatives Political initiatives Advocate with other cities Advocate with other cities Change city policies Change city policies Advice to Other Cities Philosophical perspective Philosophical perspective Match effort to city needs Match effort to city needs Needs commitment; difficult because new Needs commitment; difficult because new Avoid the bandwagon Avoid the bandwagon Engage others Engage others Invite and use community interest Invite and use community interest Use expertise Use expertise Connect to regional and statewide efforts Connect to regional and statewide efforts Advice to Other Cities, Cont. Institutionalize Institutionalize Set up environmental commission Set up environmental commission Assign point person to coordinate Assign point person to coordinate Conduct good research Conduct good research Elsewhere in Minnesota 35cities throughout the state have signed the climate agreement 35cities throughout the state have signed the climate agreement Governor Tim Pawlenty and polar explorer Will Steger agree to Governor Tim Pawlenty and polar explorer Will Steger agree to collaborate to address global warming (October 2007) collaborate to address global warming (October 2007) Minnesota Legislature passes the Next Generation Energy Act of Minnesota Legislature passes the Next Generation Energy Act of 2007 (May 2007) 2007 (May 2007) Pollution Control Agency and Department of Commerce submit Pollution Control Agency and Department of Commerce submit a report to the Legislature on ways to address climate change a report to the Legislature on ways to address climate change (February 2008) (February 2008) Resources for Mayors U.S. Mayors?Climate Protection Agreement (See U.S. Mayors?Climate Protection Agreement (See and www.seattle.gov/mayors/climate/default.htm#whoand www.usmayors.org/uscm/resolutions/73rd_conference/en_01.asp International Council for Local Governments for Sustainability International Council for Local Governments for Sustainability (and) (www.iclei.organdwww.iclei.org/index.php?id=1118) Fresh Energy() Fresh Energy(www.fresh-energy.org) The Climate Registry() The Climate Registry(www.theclimateregistry.org) Climate Change Action Plan -Report to the Minnesota Legislature Climate Change Action Plan -Report to the Minnesota Legislature () (www.pca.state.mn.us/publications/climatechage-legislativereport-0208.pdf) Map of Participating Mayors Source:2March2008 Climate Registry Members Source:2March2008 Attachment4 EnvironmentalandNaturalResourcesCommissionMinutes Tuesday,April1,2008 CouncilChambersMaplewoodCityHall 1830CountyRoadBEast 5:15to6:45p.m. NewBusiness a)MayorsClimateProtectionAgreementPresentationbyJulieSmendzuik-OBrien, residentofMaplewoodandFieldingGraduatestudent. Ms.Smendzuik-OBriendiscussedherresearchonthesuburbanmayorswhohave signedtheU.S.MayorsClimateProtectionAgreement. Citiessigningthisclimateprotectionagreementneedtoworktomeetthesame KyotoProtocollevelsproposedfortheUnitedStates,whichwastoreduceemissions by7percentbelow1990levelsby2012. Citiesareencouragedtoworkwiththestateandfederalgovernmenttoadoptsimilar programstomeetthoselevelsnationally. 794mayorsthroughoutthecountryhavethesignedtheagreement. Questions: Whichorganizationwouldwecontacttoteachushowtodoinventoriesandtogive usguidance?ThecitiesofMinneapolisandSt.Paulmayhavestaffthatcanhelp. AnorganizationcalledFreshEnergymayalsobehelpful. Whichofthecitieshadeconomicbenefits?BothRosevilleandWhiteBearLake haveexperiencedsignificantbenefits. DaleTripplermadeamotiontorecommendapprovaloftheMayorsClimateProtection Agreement,secondedbyGinnyYingling.Motioncarriedbyavoteof4to0. 1 Attachment5 ListofParticipatingMinnesotaMayors June2008 There are 850 mayors from the 50 states, the District of Columbia and Puerto Rico, who have signed the agreement. These mayors represent a total population of over 79,989,435 citizens. Following is a list of the 37 Minnesota mayors who have signed the agreement to date: Mary Hamann-Roland Apple Valley MN William Ojala Aurora MN Thomas Stiehm Austin MN Richard Lehmann Bemidji MN Craig Pulford Buhl MN Elizabeth Kautz Burnsville MN Michael Jugovich Chisholm MN Herb Bergson Duluth MN Mike Maguire Eagan MN Nancy Tyra-Lukens Eden Prairie MN James Hovland Edina MN Linda Loomis Golden Valley MN Rick Wolff Hibbing MN 1 Steve Cook Hutchinson MN Shawn Mason International Falls MN Katie Himanga Lake City MN Judson Marshall Mahtomedi MN Ron Anderson Milan MN R.T. Rybak Minneapolis MN Gary Skalko Mount Iron MN Ray Melander nevis mn David Beudet Oak Park Heights MN Nancy Carroll Park Rapids MN Donna Dummer Red Wing MN Ardell Brede Rochester MN William Droste Rosemount MN Craig Klausing Roseville MN Mark Campbell Sauk Rapids MN Dave Kleis St. Cloud MN Chris Coleman St. Paul MN 2 Molly Park Sunfish Lake MN Stephen Abrahamson Tower MN Gary Burger Turtle River MN Carolyn Gentilini Virginia MN Paul Auger White Bear Lake MN Jerry Miller Winona MN William Hargis Woodbury MN 3 AgendaItemL 6 AGENDAREPORT TO :CityCouncil FROM: CharlesAhl,ActingCityManager SUBJECT:Discussionof2008BudgetDecisionsandHiringDelays DATE:June19,2008 INTRODUCTION CouncilMemberHjellehasrequestedthattheCityCouncilreviewissuesrelatedtosomeCity Managerdecisionsondelayingofhiringpublicsafetypositions.Councildiscussionanddirectionis recommended. SUMMARY Attachedisthee-mailexchangethathasprecipitatedthisdiscussion.Asnotedwithinthee-mail,this issuewasbroughttolightwhenMayorLongrierequestedinformationandindicatedherconcerns aboutthereplacementoftwopositions,asewermaintenanceworkertraineeandaCityPlanner,that hadbeenpostedbyHRRepresentative,TerrieRemeaux.Irespondedtothatrequestwith informationonthecurrentprocessandhowtheDepartmentHeadsworkwiththeCityManageron determiningtheoverallneedforthepositionsandthatakeydeterminationisanattempttolook forwardto2009andprojectwhetherthereisapossibilitythattheremayneedtobeaworkforce reduction.Ourgoalistoavoidthehiringofpersonnelandthenbepotentiallyfacedwithalayoff situationbaseduponCouncilbudgetdecisions. Mr.HjelleindicatedhisconcernwiththeCouncilsdecisionaspartoftheapprovalofthe2008budget toaddanadditionalpoliceofficer,andthefactthattheadditionalofficerhadnotbeenaddedtothe forceaspartoftheoverallmanagementdecisions.Hisconcernsarefurtherexpressedinthe attachedmemorandumthathehassubmitted. DISCUSSION ThemanagementdecisionbymeandthePoliceChieftonotfillthispositionyetisbaseduponour March10,2008reporttotheCityCouncilontheneedtoauthorizeonly98%oftheexpendituresfor 2008untilwehaveabetterhandleontheoverallbudgetfor2008anduntilwehaveamoreclear pictureontheoutlookandexpendituresfor2009.ThePoliceforcehas55swornofficersthatarepart ofthebudget.A2%reductionisoneperson.TheintentofthatMarcheffortwasnottomakebudget cutsorreductions,theintentwastoremainflexiblesothattheCouncilcanreviewinAugustand September,thelevyimpactsandlikelyexpendituresfor2009,withoutfacingthepotentialoflayingoff personnelaspartoftheirdecisionprocess.Iftherearefundsavailableforthevariousoperations,the PoliceChiefandIarefullypreparedtoproceedwithhiringthisposition.Atthispoint,wewillnothave thatfinalinformationforacouplemoremonths.PoliceChiefThomallaandIreviewedtheoverall th PoliceDepartmentbudgetaspartoftheMarch10decision,asIreviewedtheoverallbudgetsof everyprogramintheCitythatweresubjecttothat2%reduction.BecausePolicewasaprogramthat ismainlysalaries,thefinaldecisionwasmadetodelay,noteliminate,thehiringofthisnewofficer.In contrast,theFireDepartmentbudgetwasreviewedwithChiefLukin,whowasabletoidentifyareasof reductionandsavingsinthatbudgettoabsorbthe2%reductionwithoutpersonnelreductions. RECOMMENDATION ReviewanddiscussionthisinformationandprovidetheCityManagerdirection. Attachments: 1.E-mailExchange 2.EriksComments *+,%-'.%/00'1234526%!'7254#%89":'';%<"5=!"#$%&%'(%) Agenda Item L6 Attachment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b" #*"28*"<$+*/+(2&&="<&2//(/1"+$"&2="$::"*.<&$=**,"+$"@2&2/3*"+-*"@%'1*+"3$/,('*8(/1"+-*" .*'(32&"(/,%82/3*"(/38*2,*,C":%*&"<8(3*,C"$+-*8"(,,%*,>""A''(+($/2&&=C"!"8*2'"(/"+-*"&$32&" /*#,<2<*8,C".2/="3(+(*,"28*"/$+":(&&(/1"4232/+"<$,(+($/,",$"+-2+"+-*="32/".(/(.(e*"+-*" &2=_$::,":$8"[\\b>" Z>"""R$#"#(&&"+-*";(+="<8($8(+(e*'"*.<&$=**"<$,(+($/,"#-*/"&2=_$::,"28*"/*3*,,28="_"(>*>" #-(3-"<$,(+($/,"28*"3%+":(8,+H [>"""!:"#*"-(8*"<*$<&*"(/+$"+-*,*"2'4*8+(,*'C"4232/+"<$,(+($/,"+$'2=C"2/'"#*"/**'"+$"3%+" +-*(8"<$,(+($/":$8"+-*"[\\b"@%'1*+"2:+*8"+-*="28*"-(8*'C"#-2+"28*"+-*":(/2/3(2&" 82.(:(32+($/,"2/'",<*3(:(3"(+*.(e*'"3$,+,"2,,$3(2+*'"#(+-",2('"3%+,"+$"+-*";(+=H" (>*>"#-2+"#(&&"+-*";(+="-24*"+$"<2="$%+":8$."$%8";(+="@%'1*+":$8",%3-"+-(/1,"O(:"2/="$8"2," 2<<8$<8(2+*P"2,S %/*.<&$=.*/+"<2=.*/+,"+$"+-*"+*8.(/2+*'"*.<&$=**C" (.<23+"$/"$%8"%/*.<&$=.*/+"(/,%82/3*"<8*.(%.,C" J$$'=E,"82+(/1"&$$)"2+"G,+2@(&(+=GC" %/($/"3$/+823+"+*8.(/2+($/"<2=.*/+"8*`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e2+($/C"'('"+-*"(/'(4('%2&,"<8*4($%,&="(/"+-*,*"<$,(+($/,"8*3*(4*"<8$.$+($/,C" (/+*8/2&"+82/,:*8,"$8"&*24*"3(+="*.<&$=.*/+H"7(/2&&=C"#-$"2%+-$8(e*'"+-*"<$,+(/1"$:" +-*,*"4232/+"<$,(+($/,"2/'".2'*"+-*"'*3(,($/"+$":(&&"+-*"4232/+"<$,(+($/,H !"&$$)":$8#28'"+$"=$%8"'*+2(&*'"8*,<$/,*> A,"2=,C"<&*2,*"<8$4('*"2/"%<'2+*"$/"2/=",(1/(:(32/+"(,,%*,"$8"(/:$8.2+($/"+-2+C"(/" =$%8"<*8,$/2&"2/'"<8$:*,,($/2&"B%'1.*/+C"=$%":**&"!",-$%&'"@*"3$1/(e2/+"$:>" ?-2/)"=$%C X(2/2"D$/18(* J2=$8"$:"J2<&*#$$' ^iZ_[Zl_\]ib ?-2/)"=$%q O^iZP"[lb_[\il :220,??37CDE)&FCD"5=C6":''CE'D?DE?7:'G<$77"#$H(5IJK4.'LM7'12JI"2$M'1I$1JI'G4M72CCC>?&@?ABB@ Agenda Item L6 Attachment 2 L-7 !"#$%!&$'( )*'+(),%'-"%! !"#$!!%&'$()&*)+($,-.#/001#$23+456)787)9:;)78<= !"#$%35#6)'+#( !)+73,839:*;#<,,= ./,0-+ >?777 (&E&)C,.,ED)*&%)@$.@F)&*) %F,-B)8D$@P()(F$EMF)&*)+,@,F.) 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0?G=0G/00107G0/G/001LF$(@LF$.@)@%$D.!&%@$@Di=?>JNN-,+L$F().L&%@%FFC 0?G=0G/00107G0/G/001D$@)$..&)&*)@&QD)Q$@+Li<I77NJ?0-,+L$F().L&%@%FFC 0?G=0G/00107G0/G/001D$@)$..&)&*)@&QD)Q$@+Li<I?1=J/=-,+L$F().L&%@%FFC 07G0/G/00107G0=G/001&**,+F)CF!&@)V<0H0i1J1/$DC%F$).,DC@ 0?G/HG/00107G0/G/001&**,+F)-$Ri/>J/=!$M(,DF).@$!(F. 0?G=0G/00107G0/G/001@LF)@%$'F(,DE)!L&@&)B&&@Li7?0J00!$M(,DF).@$!(F. 07G0<G/00107G0/G/001@8-&B,(F)%F+M%%,DE)!-@i/1=J/=C&ME($.)K)@$MB-$D 07G0/G/00107G0=G/001C,%F+@),D@F)==>/<0N0</===i=/<J00C$',C)K)@L&-$(($ 0?G/>G/0010?G/HG/001.)A)@)&**,+F)!%&CM+@.i<>>J0>T$%FD)Q$+L$( 07G0NG/00107G0?G/001UM,(()+&%!&%$@,&Di=<JH<.M.$D)SQ,FE @&@$(i?0IN?>JH/ AgendaItemM1 AGENDAREPORT TO: ChuckAhl,ActingCityManager FROM: SteveLukin,FireChief SUBJECT:PurchaseofMobileDigitalLaptops DATE: June16,2008 INTRODUCTION InMarchof2007,thefiredepartmentsubmittedagrantintheamountof$115,200forthepurchaseof mobiledigitallaptops,software,installationandtraining.WewerenotifiedinAugustof2007andwerevery excitedthatwehadbeenawardedthegrant.Thegrantisa10%costsharedgrantofferedbyFEMA throughtheAssistancetoFireGrantsProgram.Maplewoodscostshareis$11,720. Atthistime,weplantomakethepurchaseofthemobiledigitallaptopsbecausewearenowverycloseto havingourCADsystemupandrunningwhichiswhatthelaptopswilloperateon.Wedidnotwantto purchasethelaptopsanysoonertomakesurewetookfulladvantageofthelaptopwarrantyoncetheCAD wasupandrunning. Wehavereceivedtwobidsforthetwotypesoflaptopsthatwehavedecidedtopurchasewhichare attached.OneisaToughBookCF-30whichiscurrentlybeingusedbythepolicedepartmentandthe otherisaCF-19thatwillbettermeetourneedsintheambulances.ThefirstbidisfromInsightPublic Sectorfortheamountof$109,727.56andtheotherisfromComparintheamountof$97,320.07.The fundsareinplaceintheamountof$105,480fromthefiregrantandtheremaining$11,720isinthe2007 firebudget. RECOMMENDATION Irecommendthatthecitycouncilapprovethepurchaseof25mobiledigitallaptopsfromComparinthe amountof$97,320.07. Att. AgendaItemM1 AgendaItemM1 Agenda Item M2 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,AssistantCityEngineer SUBJECT:TH61/FrostAvenueImprovements,CityProject07-30-Approvalof CooperativeAgreementwithRamseyCounty DATE: June12,2008 INTRODUCTION ThecouncilshouldconsiderapprovalofthecooperativeagreementwithRamseyCountyforthepublic improvementsattheintersectionoftheTH61/FrostAvenueaspartofCityProject07-30. Background AttheJune11,2007meeting,thecouncilauthorizedpreparationofplansandspecificationsfortheLCDA GrantImprovementsandTH61/FrostAvenueImprovements.Apreliminarybudgetwasauthorizedatthat time.OnMarch24,2008staffbroughtthefinancingoutlayfortheTH61/FrostImprovementsportionofthe improvementtocouncilforapproval,whichincludedacceptingMn/DOTCooperativeAgreementfundingin theamountof$245,000.TheCityofMaplewoodneedstoenterintoacooperativeagreementwith RamseyCountyinordertoreceivetheRamseyCountyfundingportion.Theattachedagreementbetween theCityandRamseyCountydefinestheobligationsofboththeCityandoftheCountysimilartopast practices,alongwithoutlayingtheCountyparticipationamount.Thetentativescheduleisasfollows: CityCouncilApprovesPlans&SpecsandAuthorizesAdforBidsJuly14,2008 BidOpeningAugust15,2008 AwardContractAugust25,2008 ConstructionBeginsSeptember,2008 SignalOperationalNovember25,2008 Budget OnMarch24,2008thecouncilsetthefollowingbudget: RECOMMENDATION ItisrecommendedthattheCityCouncilapprovetheattachedcooperativeagreementwithRamseyCounty fortheimprovementstotheFrostAvenue/TH61intersectionaspartofCityProject07-30anddirectthe mayorandcitymanagertosigntheagreementsignifyingcitycouncilapproval.Minorrevisionsas approvedbytheCityAttorneyareauthorizedasneededfortheagreement. Attachments 1.CooperativeAgreement(RamseyCounty) 2.LocationMap Agenda Item M2 Attachment 1 Agreement RAMSEYCOUNTY COOPERATIVEAGREEMENT WITHCITYOFMAPLEWOOD ParkwayDriveatEstimatedAmountPayable T.H.61toMaplewood S.A.P.62-627-05 M.S.A.P.138-020-035CountyStateAidFunds: TrafficSignalSystem$57,875.00 EVP$2,500.00 TemporarySignal$6,250.00 Attachments:Subtotal$66,625.00 EngineersEstimate Engineering(8%).$5,330.00 Total$71,955.00 THISAGREEMENT,byandbetweentheCityofMaplewood,amunicipal corporation,hereinafterreferredtoasthe"City,"andRamseyCounty,apoliticalsubdivisionofthe StateofMinnesota,hereinafterreferredtoasthe"County"; WITNESSETH: WHEREAS,theCityandtheCountydesiretoreconstructParkwayDriveatTrunk Highway61;and WHEREAS,ParkwayDriveatTrunkHighway61isdesignatedCountyStateAid Highway27,respectively;and WHEREAS,ParkwayDriveatTrunkHighway61isintheCity;and WHEREAS,preliminarystudiesandreportsconductedbytheCityandCountyindicate thatitisfeasible,practical,andtechnicallypropertoprovidefortheParkwayDriveatTrunk Highway61reconstruction;and WHEREAS,theCityhaspreparedorwillpreparethenecessarydesigns,plans, specifications,estimates,proposalsandapprovalsinaccordancewithfundingrequirementstotake bidsforthisproject;and 1of5 Agenda Item M2 Attachment 1 WHEREAS,thisprojecthasbeendesignatedaseligibleforCSAHandMSAfunds, reimbursementasS.A.P.62-627-05,M.S.A.P.138-020-035;and WHEREAS,plansforthisprojectprovideforthereconstructionoftheexistingParkway DriveatTrunkHighway61;and WHEREAS,plansforthisprojectS.A.P.62-627-05,M.S.A.P.138-020-035proposed reconstruction,alignment,profiles,grades,andcross-sectionsfortheimprovementofCountyState AidHighway27withinthelimitsoftheCityhavebeenpresentedtotheCity;and WHEREAS,thegradingprovisionsrequireacquisitionofcertainrightofwayand temporaryconstructionandslopeeasementspriortoconstruction;and WHEREAS,theprojectincludes,inadditiontootherthings,grading,paving,concrete curbandgutter,stormsewers,trafficcontrolsignalsandstreetlights;and WHEREAS,theCitywilltakebidsfortheproject,prepareanabstractofbidsandcost participationsummary,awardacontractandpaythecontractorfromStateAidandMunicipalState AidHighwayfundsidentifiedfortheproject. NOW,THEREFORE,ITISHEREBYMUTUALLYAGREEDASFOLLOWS: 1.UponawardofaconstructioncontracttheCityshallperformorcontracttheperformanceof theprojectmanagement. 2.TheCityshallacquireandpayforallrightsofwayandeasementsrequiredforthe constructionoftheprojectwithinthegradinglimitsoftheplan.Anyrightsofwaythatcannotbe negotiatedwillbeacquiredthrougheminentdomainproceedings. 3.AllCountyownedrightsofwayandeasementswithinthelimitsoftheprojectforroads, utilitiesandstormwaterareherebygrantedtotheCityforprojectuseduringconstruction. 4.AllParkwayDriveatTrunkHighway61rightsofwayandtemporaryeasementswillbein thenameoftheCounty,andparkingandotherregulationswillbecontrolledbytheCounty. 5.TheCountyandCityshallparticipateinthecostsofconstructioninaccordancewiththe adoptedRamseyCountyPublicWorkscostparticipationpolicy. 6.Theestimatedconstructioncostofitemsis$550,657.45.Thecostswillbepaidbya combinationofCountyStateAidHighwayfundsandMunicipalStateAidHighwayfunds. 7.Uponcompletionoftheproject,theCountyshallownandmaintainthestormsewercatch basinsandleadsonitsCountyroadsandtheCityshallownandmaintainthestormsewertrunk lineswithintheCity.LateralsanddrainsservicingpropertywithintheCityoutsidetheroadright ofwayshallalsobeownedandmaintainedbytheCity. 2of5 Agenda Item M2 Attachment 1 8.TheCountyshallpay25%ofthecostofthetrafficcontrolsignalsystemParkwayDriveat TrunkHighway61. 9.TheCountyshallpay25%ofthecostoftheEmergencyVehiclePreemption(EVP)onthe trafficsignalsattheintersectionsofParkwayDriveatTrunkHighway61. 10.TheCountyshallpay25%ofthecostofthetemporarysignalsystemattheintersectionsof ParkwayDriveatTrunkHighway61. 11.TheCountyshallreimbursetheCityeightpercent(8%)ofitsshareoftheconstructioncost, asdeterminedatthetimeofcontractawardasanengineeringfee. 12.QuantitydistributionsidentifiedaboveareshownintheStatementofEstimatedQuantities intheplans.EstimatedcostsareidentifiedintheEngineersEstimateattachedheretoas AttachmentA.Actualcostsshallbebasedonthecontractor'sunitpricesandthequantities constructed. 13.Allliquidateddamagesassessedthecontractorinconnectionwiththeworkperformedon theprojectshallresultinacreditsharedbytheCityandtheCountyinthesameproportionastheir respectivetotalshareofconstructioncoststothetotalconstructioncostwithoutdeductionfor liquidateddamages. 14.TheCityshallnotassessorotherwiserecoveranyportionofitscostforthisprojectthrough levyonCounty-ownedproperty. 15.TheCityshall,whenaconstructioncontractisproposedtobeawarded,preparearevised estimateandcostparticipationbreakdownbasedonconstructioncontractunitpricesandsubmita copytotheCounty. 16.Uponsubstantialcompletionofthework,theCityshallpreparearevisedestimateofcost participationbreakdownbaseduponthecontractunitpricesandtheactualunitsofworkestimated tohavebeenperformedandsubmitacopytotheCounty.Theengineeringcoststobepaidtothe CitybytheCountyshallbebasedonthisestimatedfinalconstructioncost.TheCountyshalladd totheCity'sestimatedfinalconstructioncoststheengineeringcosts,makenecessaryadjustments forliquidateddamages,ifany,anddeductCountyfundspreviouslyadvancedfortheprojectbythe City.TheCityagreestopaytotheCountyanyamountsdue.Intheeventthecalculationsshow thattheCountyhasadvancedfundsingreateramountthanisduetheCity,theCityshallrefundthe amounttotheCountywithoutinterest. 23.TheCityandCountyshallindemnify,defendandholdeachotherharmlessagainstanyand allliability,losses,costs,damages,expenses,claims,oractions,includingattorneysfees,which theindemnifiedparty,itsofficials,agents,oremployeesmayhereaftersustain,incur,orbe requiredtopay,arisingoutoforbyreasonofanyactoromissionoftheindemnifyingparty,its 3of5 Agenda Item M2 Attachment 1 officials,agentsoremployees,intheexecution,performance,orfailuretoadequatelyperformthe indemnifyingpartysobligationpursuanttothisAgreement.NothinginthisAgreementshall constituteawaiverbytheCountyortheCityofanystatutoryorcommonlawimmunities,limits,or exceptionsonliability. 24.ThisAgreementshallremaininfullforceandeffectuntilterminatedbymutualagreement oftheCityandtheCounty. 4of5 Agenda Item M2 Attachment 1 INWITNESSWHEREOF,thepartieshavecausedthisAgreementtobeexecuted. CITYOFMAPLEWOODTHECOUNTYOFRAMSEY By_______________________________By________________________________ Chair Its____________________________BoardofCountyCommissioners By_______________________________Attest:______________________________ ChiefClerk-CountyBoard Its____________________________ Date______________________________Date_______________________________ ApprovedastoForm:ApprovedastoForm: __________________________________________________________________ CityAttorneyAssistantCountyAttorney _________________________________ RecommendedforApproval: __________________________________ KennethG.Haider,P.E. PublicWorksDirectorandCountyEngineer 5of5 Agenda Item M2 Attachment 2 Agenda Item M3 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,AssistantCityEngineer SUBJECT:WhiteBearAvenueImprovements(RadatztoBuerkle),CityProject02-21- ApprovalofSupplementalAgreementNo.1withRamseyCounty DATE: June16,2008 INTRODUCTION ThecouncilshouldconsiderapprovalofthesupplementalagreementwithRamseyCountyrelatingto futureimprovementsofWhiteBearAvenue. Background TheimprovementstoWhiteBearAvenuefromRadatztoBuerkleareprogrammedfor2010constructionas definedinthecapitalimprovementprogram.InordertoreceivefederalfundingtheCountyandCityare sharingincostsforpreliminaryengineeringtomovetheprojectforward.Majorimprovementsareneeded attheintersectionsofBeamAvenue,CountyRoadD,andtheI-694interchange.Thepreliminary engineeringisdefiningtheimprovementsneededtotheWhiteBearAvenuecorridoralongwith approachesfrommajorroadwayintersections. Budget Thecurrentcontractforpreliminaryengineeringis$535,738,withthefollowingcurrentbreakdown:federal funds=$341,380;Mn/DOT=$100,000;RamseyCounty=$50,000;Maplewood=$50,000.Andadditional $87,000isneededforpreliminaryengineering,foratotalof$622,738.The$87,000wouldbeequally shared(50/50)bytheCityandCountyasdefinedintheattachedagreement.Again,inordertoreceive federalcontributionsthepreliminaryengineeringisneededforjustificationpurposesforimprovements. RECOMMENDATION ItisrecommendedthatthecouncilapprovetheattachedSupplementalAgreementNo.1withRamsey CountyfortheWhiteBearAvenueImprovementsaspartofCityProject02-21anddirectthemayorand citymanagertosigntheagreementsignifyingcitycouncilapproval.Minorrevisionsasapprovedbythe CityAttorneyareauthorizedasneededfortheagreement. Attachments 1.SupplementalAgreement(RamseyCounty) 2.LocationMap Agenda Item M3 Attachment 1 SUPPLEMENTALAGREEMENTNO.1FORCOOPERATIVEAGREEMENT2007-02 BETWEENRAMSEYCOUNTY ANDCITYOFMAPLEWOOD. WHEREAS,RamseyCounty(County)andMaplewood(City)enteredintoProfessionalServices AgreementNumberPW2007-02,approvedFebruary13,2007forPreliminaryEngineeringforWhite BearAvenue/I-694InterchangeandWhiteBearAvenue(BuerkleRoadtoRadatzAvenue)for ConceptLayout,FreewayModeling,InterchangeAccessRequest,EnvironmentalAssessment (EA/EAW)RightofWayPlan(Agreement),tobeprovidedasamaximumnot-to-exceedamount of$535,738;and WHEREAS,ThepartieswishtoamendtheAgreementforadditionalpreliminaryengineering servicesnecessarytocompletethepreliminaryphaseoftheproject;and WHEREAS,KimleyHornhaspreparedaproposaldatedMay15,2008fortheadditionalworkona timeandmaterialsbasisuptoanottoexceedcostof$87,000; NOWTHEREFORE,ThePartiesagreetoamendtheAgreementasfollows: 1.ScopeofServices TheContractorwillprovideadditionalpreliminaryengineeringservicesinrelationtoscope asfollows: a)PrepareadrainagestudytoincludetheexistingstormsewersystemonBeamAvenue. Theprimaryfocusistodeterminethecapacityforadditionalstormwaterrunofffromthe expansionofWhiteBearAvenue.Thistaskisestimatedat$20,000. b)ConductadditionaltrafficanalysisonCountyRoadDbetweenHazlewoodStreetand WhiteBearAvenue.Thistaskisestimatedat$14,000. c)ExpandthestudylimitsforCountyRoadDtocoordinateanimprovementprojectwith theCityofMaplewoodatSouthlawnAvenueandprovideadditionallayoutsforsouthof BeamAvenueonWhiteBearAvenuetoaccommodatethefull6laneapproachthrough theintersection.Thistaskisestimatedat$25,000. d)Theadditionoftheexpansionofthestudylimitswillimpacttheexistingdocumentation andwillrequiremodificationstotheProjectMemorandum.Thistaskisestimatedat $15,000. e)Theadditionofanotherpublicmeetingandnewsletterwillbeneededforthisprojectin ordertokeepthebusinessesandpublicinformedontheprojectstatus.Thistaskis estimatedat$15,000. 2.IthasbeendeterminedthattheCountyandCitywillshareinthecostequallyforthese improvements.ThiswillconsistofMaplewoodsportionofthisamendmentis$44,500. RamseyCountysportionofthisamendmentis$44,500. 3.TheCountywillenterintoanagreementwithKimleyHornandAssociates,Inc.onatime andmaterialsbasisuptoanottoexceedcostof$87,000fortheadditionalengineering SupplementalAgreementNo.1-AgreementNo.PW2007-02-CityofMaplewoodandRamseyCounty. 1of2 Agenda Item M3 Attachment 1 designservicesdescribedintheproposalpreparedbyKimleyHornandAssociates,Inc. datedMay15,2008. 4.ThecurrentcontractexpirationdatewasDecember31,2007.Werecommendthatthe contractexpirationdatebeextendedtoDecember31,2008. 5.Thecontractasamendedwillbeintheamountof$622,738. 6.Exceptasmodifiedherein,thetermsoftheAgreement,asamended,shallremaininfullforce andeffect. Wherefore,thepartieshaveexecutedthisSupplementalAgreementNo.1onthelastdatewritten below. THECOUNTYOFRAMSEYCOUNTYCITYOFMAPLEWOOD,MINNESOTA By: DavidTwa,CountyManager PrintName: Its: Date:________________________________By: PrintName: Approvalrecommended: Its: KennethHaider,DirectorDate:_________________________ DepartmentofPublicWorks Approvedastoformandinsurance: AssistantCountyAttorney PurchaseOrderor AspenVendorContractNumber: ____________________________________ Fundsareavailable AccountNumber: Budgeting&Accounting SupplementalAgreementNo.1-AgreementNo.PW2007-02-CityofMaplewoodandRamseyCounty. 2of2 Agenda Item M3 Attachment 2 Agenda Item M4 AGENDAREPORT TO :CharlesAhl,ActingCityManager FROM :DuWayneKonewko,DeputyDirectorofPublicWorks GinnyGaynor,OpenSpaceNaturalist ShannFinwall,EnvironmentalPlanner RE:CouncilConsiderationofAcceptanceofCommunityConservationAssistance Grant DATE :June12,2008 INTRODUCTION TheCityofMaplewoodhasbeenawardeda$10,000CommunityConservationAssistanceGrantfromthe MinnesotaDepartmentofNaturalResources(DNR).ThefundsaretobeusedtoconductaMinnesota LandCoverClassificationSystem(MLCCS)surveyforthecity.Thefundswillbematchedwithin-kind servicesprovidedbystaff.TheDNRrequiresaletterofacceptanceorresolutionfromCityCouncilbefore finalapprovalofthegrant. BACKGROUND ThedraftNaturalResourcesChapteroftheproposedCityComprehensivePlanrecommendsthatoneof thefirststepsinimplementationoftheplanisgatheringdatatohelpusbetterunderstandtheextentand qualityofournaturalresources.Withoutthisinformationandunderstanding,itisdifficulttoprioritize projects. InApril2008,staffappliedforaCommunityConservationAssistancegrantthroughtheDNR.Therequest wasfor$20,000tocoverthefollowingactivities: 1.ConductMLCCSanalysisforthecity. 2.UpdatethecitysNaturalAreaGreenwaysmapbasedonthenewMLCCSdata. 3.Conductnaturalresourcesassessmentanddevelopconservationandmanagementpriorities. 4.DeveloppoliciesandguidelinesforprotectingnaturalresourceswithintheComprehensivePlan. TheMLCCSsurveyidentifiesplantcommunitiesandgivesthemaqualityrating.Thisinformationisthen mappedtopresentapictureofvegetativecoverinthecity.Thisisthesamemethodologythatwasusedin May-June2008tosurveyplantcommunitiesinsouthMaplewood.(TheMLCCSdataandmapforsouth MaplewoodwillbeavailableinlateJune2008.)MLCCSisastandardsystemofclassificationandisused throughoutMinnesota. DISCUSSION ConductinganMLCCSsurveyandmappingplantcommunitieswillprovideastrongscientificfoundation formanagingMaplewoodsnaturalresources.Inadditiontoincreasingthecitysunderstandingofits naturalresources,theMLCCSsurveywillprovideasolidbasefromwhichwecanprioritizelandprotection andrestorationprojects. Agenda Item M4 Anecologicalconsultantindicateditwouldcostapproximately$18,000-$25,000toconductMLCCSforthe entirecity.The$20,000grantrequestwasbasedonthisfigure.Thegrantfundswouldcoverthecostsof aconsultantdoingtheMLCCSwork.Thecitywouldmatchthiswithin-kindservicesfromstafftodevelop naturalresourcespolicyandguidelinesandsetpriorities. TheDNRawardedthecity$10,000,halftherequestedamount.Wehavetwooptionsfortheuseofthis grant,ifaccepted: Option1:ReducethescopeoftheprojectbyconductingMLCCSonlyonNaturalAreaGreenwaysand city-ownednaturalareas. Option2:Use$10,000ofcityfundstoincreasetheprojectfundto$20,000.Thiswouldenableusto conductMLCCSonthewholecity.Theadditional$10,000couldbetakenfrom2009Open SpaceCIPfunds. StaffrecommendsOption2.Tosuccessfullymanagenaturalresources,weneedtounderstandall Maplewoodsresources,notjustthoseoncity-ownedland.Forefficiencystaffwouldliketocompletethe projectinoneyear,ratherthandoingcity-ownedlandsnowandotherlandsatafuturedate. InthedraftComprehensivePlan,Maplewoodistakinganewapproachtonaturalresourcesprotectionand management.Thepanelthatreviewedourgrantapplicationadmiredthecity'sconcertedeffortasafirst- ringsuburbtoconserveremaininghabitatasfuturegreenways.Asonereviewerputit:makingcreative useofwhatyouhave. FinalapprovalofthisgrantrequiresaletterorresolutionfromtheCityCouncilacceptingthegrant.This mustbesubmittedtotheDNRbeforeJune30,2008. RECOMMENDATION StaffrecommendsthattheCityCounciladopttheattachedresolutiontoaccepta$10,000Community ConservationAssistancegrantfromtheDNR. StafffurtherrecommendsthattheCityCouncilapproveOption2using$10,000from2009CIPfunds project#PM08.060(OpenSpaceImprovements)inordertoconductMLCCSforthewholecity. Attachments 1.DNRResolution Agenda Item M4 Attachment 1 ResolutionNo.xxxxxxx CITYOFMAPLEWOOD,MINNESOTA RESOLUTIONOFACCEPTANCEOF COMMUNITYASSISTANCEGRANT WHEREAStheCityofMaplewoodhasbeenofferedaCommunityConservationAssistanceGrant intheamountof$10,000fromtheMinnesotaDepartmentofNaturalresources;and WHEREASthisgrantistobeusedformappingnaturalcommunitiesandvegetativecover,and developmentofnaturalresourcespoliciesandguidelinesassetforthintheproposed ComprehensivePlan;and WHEREASthisgrantistobematchedbycashorin-kindserviceswithavalueof$10,000;and WHEREAStheCityhastheinstitutional,managerialandfinancialcapabilitytoensureadequate projectadministration. NOW,THEREFORE,ITISHEREBYRESOLVEDthatforandonbehalfoftheCityofMaplewood, Minnesotaanditscitizens,theCityofMaplewoodacceptsthisgrantandwillmatchitwithcash and/orin-kindservices. PassedbytheMaplewood CityCouncilon____________________. __________________________ DianaLongrie,Mayor Attest: ___________________________ KarenGuilfoile,CityClerk Agenda Item M5 MEMORANDUM TO:ActingCityManager FROM:TomEkstrand,SeniorPlanner St.PaulsPrioryPlannedUnitDevelopmentReview SUBJECT: Sister APPLICANT: s of St. Benedict of St. Pauls Monastery DATE:June13,2008 INTRODUCTION Theconditionalusepermit(CUP)fortheSt.Paul s Monastery planned unit development (PUD) at 2675LarpenteurAvenueEastisdueforitsannualreview.ThePUDallowedthedevelopmentof themonasterypropertywiththefollowinguses: A40-unitsenior-housingapartmentbuildingtobeoperatedbyCommonBondCommunities. A50-unittownhousedevelopmentalsotobebuiltandoperatedbyCommonBond. Aconversionofthemonasterytoafamily-violenceshelterbytheTubmanFamilyAlliance. Afuturemonasteryonthenorthendoftheproperty. BACKGROUND May14,2007:ThecitycouncilapprovedthisPUDandthepreliminaryplatforCenturyTrails Commons,thetownhousecomplex.Refertotheattachedcitycouncilminutes. February12,2008:Thecommunitydesignreviewboard(CDRB)approvedthedesignplansfor thenewmonastery. April14,2008:ThecitycouncilapprovedthefinalplatforCenturyTrailsCommons. April22,2008:TheCDRBapprovedthedesignplansfortheCenturyTrailsCommonstown homes. CodeRequirement Section44-1100(a)ofthezoningcodestatesthatCUPsshallbereviewedbythecitycouncilwithin oneyearofapproval.Attheone-yearreview,thecouncilmayspecifyanindefinitetermfora subsequentrevieworaspecifictermnottoexceedfiveyears. DISCUSSION Thenewmonasteryisunderconstructionandthepermitsarereadytobeissuedforthetown homes.Thisdevelopmentiswellunderwayandisincompliancewithplansandconditionsof approval.Thecitycouncilshouldreviewthispermitinoneyeartocheckontheprogress. RECOMMENDATION ReviewtheconditionalusepermitfortheSt.Paul s Monastery PUD in one year. p:sec13-29\priorypudannualrevte608 Attachments: 1.LocationMap2.May14,2007CityCouncilMinutes3.SitePlan Attachment 2 MINUTES MAPLEWOODCITYCOUNCIL 7:00p.m.,Monday,May14,2007 CouncilChambers,CityHall MeetingNo.07-09 2.St.Pault(CenturyandLarpenteurAvenues)Public s Monastery Redevelopmen CommentonthismatterwastakenataSpecialCityCouncilMeetingonMay7, 2007.PublicCommentisnowclosed.DiscussionislimitedtoCityCouncilquestions forCityStaff. a.ApplicationforConditionalUsePermitforPlannedUnitDevelopment b.PreliminaryPlatforCenturyTrailsCommons SeniorPlannerEkstrandpresentedthereportandrespondedtoquestionsfromthe council. EllenHiggins,inchargeofdevelopmentforCommonBondCommunities, addressedthecouncilregardingtheproposedaffordablehousing. MayorLongriethankedMs.Higginsforhersuggestionthatatransportationtask forcebecreatedtoworktowardincreasingpublictransportationtothissite.Mayor Longriestatedhersupportforincreasingtransportationonthesiteandcreatinga taskforcetolookattheseissues. CouncilmemberHjellemovedtoadoptthefollowingresolutionapprovingaconditionaluse permitforaplannedunitdevelopmentfortheSistersofSt.BenedictofSt.Paul s Monastery. CONDITIONALUSEPERMITRESOLUTION07-05-071 WHEREAS,theSistersofSt.BenedictofSt.Paul s Monastery applied for a conditional use permitforaplannedunitdevelopmenttodeveloptheir31.04-acresitewitha50-unittown housedevelopment;a40-unitseniorshousingapartmentbuilding;toconverttheexisting monasterybuildingasamulti-usefamily-violenceshelterwith37housingunits,officesand supportfacilitiesandtobuildafuturemonasterybuildingonthenorthendoftheirproperty. WHEREAS,Section44-1092(3)ofthecityordinancesrequiresaconditionalusepermitfor institutionsofanyeducational,philanthropicandcharitablenature. WHEREAS,thispermitappliestothepropertylocatedat2675LarpenteurAvenue.The legaldescriptionis: ThatpartoftheSouth ½ of the Southeast Quarter of Section 13, Township 29, Range 22, RamseyCounty,Minnesotalyingeastandnorthofalinedescribedasbeginningatapoint onthesouthlineofsaidSoutheastQuarterofSection13985feetwestofthesoutheast cornerofsaidSoutheastQuarterofSection13;thence78degrees40minutestotheright proceedinginanorth-northwesterlydirectionfor620feettoapointofcurve;thencetothe leftonacurvehavingaradiusof100feetadistanceof157.08feettoapointoftangent; thence90degreestotheright,atrightanglestothetangenttosaidcurveatsaidpointof tangent,adistanceof450feet;thence90degreestotheleftadistanceof200feet;thence 90degreestotherightadistanceof225feet,moreorless,tothenorthlineofsaidSouth ½ oftheSoutheastQuarterofSection13. ExceptthatpartoftheSoutheastQuarterofsaidSoutheastQuarterofSection13 whichliesnortheasterlyofalineparallelwithanddistant100feetsouthwesterlyofa linedescribedasbeginningatapointontheeastlineofsaidSection13,distant 1324.13feetnorthofthesoutheastcornerthereof;thencerunwesterlyatanangle of90degreeswithsaideastsectionlinefor186.63feet;thencedeflecttotheright ona10degreecurve,deltaangle29degrees20minutes,for293.33feet;thenceon tangenttosaidcurvefor100feetandthereterminating; togetherwithallthatpartoftheabovedescribedtract,adjoiningandsoutherlyofthe abovedescribedstrip,whichlieseasterlyofalinerunparallelwithanddistant60 feetwesterlyofthefollowingdescribedline:Beginningatthepointofintersectionof theabovedescribedlinewiththeeastlineofsaidSection13;thencerunsoutherly alongtheeastlineofsaidSection13for540feetandthereterminating; alsotogetherwithatriangularpieceadjoiningandsoutherlyofthefirstabove describedstripandwesterlyofthelastdescribedstrip,whichliesnortheasterlyof thefollowingdescribedline:Fromapointonthelastdescribedline,distant150feet southerlyofitspointofbeginning,runwesterlyatrightanglestosaidlinefor60feet tothepointofbeginningofthelinetobedescribed;thencerunnorthwesterlytoa pointonthesoutherlyboundaryofthefirstabovedescribedstrip,distant100feet westerlyofitsintersectionwithalinerunparallelwithanddistant33westerlyofthe eastlineofsaidSection13. Whichlieseasterly,northerlyandeasterlyofalinedescribedascommencingatsaid southeastcorneroftheSoutheastQuarterofSection13;thencewesterly,alongsaidsouth lineoftheSoutheastQuarterofSection13,adistanceof832.02feettothepointof beginningofthelinetobedescribed;thencedeflectingtotheright78degrees40minutes 00secondsadistanceof750.06feet;thencedeflectingtotheleft90degrees00minutes 00secondsadistanceof204.00feet;thencedeflectingtotheright90degrees00minutes 00secondsadistanceof638.98feettosaidnorthlineofthesouthhalfoftheSoutheast QuarterofSection13andsaidlinethereterminating. WHEREAS,thehistoryofthisconditionalusepermitisasfollows: 1.OnMarch20,2007,theplanningcommissionheldapublichearing.Thecitystaff publishedanoticeinthepaperandsentnoticestothesurroundingpropertyowners. Theplanningcommissiongaveeveryoneatthehearingachancetospeakand presentwrittenstatements.Theplanningcommissionalsoconsideredthereportsand recommendationofcitystaff.Theplanningcommissionrecommendedthatthecity councilapprovethispermit. 2.OnMay7,2007,thecitycouncilconsideredreportsandrecommendationsofthecitystaff andplanningcommission. NOW,THEREFORE,BEITRESOLVEDthatthecitycouncilapprovetheabove-described conditionalusepermit,because: 1.Theusewouldbelocated,designed,maintained,constructedandoperatedtobein conformitywiththeCity'sComprehensivePlanandCodeofOrdinances. 2.Theusewouldnotchangetheexistingorplannedcharacterofthesurroundingarea. 3.Theusewouldnotdepreciatepropertyvalues. 4.Theusewouldnotinvolveanyactivity,process,materials,equipmentormethodsof operationthatwouldbedangerous,hazardous,detrimental,disturbingorcausea nuisancetoanypersonorproperty,becauseofexcessivenoise,glare,smoke,dust, odor,fumes,waterorairpollution,drainage,waterrun-off,vibration,general unsightliness,electricalinterferenceorothernuisances. 5.Theusewouldgenerateonlyminimalvehiculartrafficonlocalstreetsandwouldnot createtrafficcongestionorunsafeaccessonexistingorproposedstreets. 6.Theusewouldbeservedbyadequatepublicfacilitiesandservices,includingstreets, policeandfireprotection,drainagestructures,waterandsewersystems,schoolsand parks. 7.Theusewouldnotcreateexcessiveadditionalcostsforpublicfacilitiesorservices. 8.Theusewouldmaximizethepreservationofandincorporatethesite'snaturaland scenic featuresintothedevelopmentdesign. 9.Theusewouldcauseminimaladverseenvironmentaleffects. Approvalissubjecttothefollowingconditions: 1.Thisplannedunitdevelopmentshallfollowtheconceptplansdate-stampedJanuary 11,2007.Theseplansareconsideredconceptplansbecausetheapplicantmust submitdesignplanstothecityforapprovalfortheproposedapartments,town houses,futuremonastery;shelterandanyotherfutureuse.Staffmayapprove minorchanges. 2.ThisplannedunitdevelopmentdoesnotgiveanyapprovalsforLot1,Block1since thissitehasnotbeenproposedforanyfuturedevelopmentanditsfutureuseis unknown.Thedevelopmentofthissitewouldrequirearevisionofthisplannedunit developmentandmustcomplywithallcitydevelopmentrequirements. 3.Theproposedconstructionmustbesubstantiallystartedwithinoneyearofcouncil approvalorthepermitshallbecomenullandvoid. 4.Thecitycouncilshallreviewthispermitinoneyear. 5.Thepropertyownershallberequiredtodedicaterightofwayforaroadwaytobe studiedbytheCityEngineerduringthenextthreetofiveyearperiod.Thefinal locationoftheroadwayshallbestudiedbytheCityEngineerandreportedwitha recommendationtothecitycouncil.Thefinalneedfortheroadwayhasnotbeen determinedbutwilllikelybenecessaryifadditionaldevelopmentoccursonthis propertyinexcessofthatcurrentlybeingproposedorathigherdensitylevelsthan approved;andalsoifpropertysoldincludesamajorexpansionofusesthat generatesignificantadditionaltraffictobegeneratedatHill-Murray. 6.TheapplicantmustobtainallnecessaryandrequiredpermitsfromtheMinnesota DepartmentofTransportation,RamseyCountyandtheRamsey-WashingtonMetro WatershedDistrict. 7.Theapplicantmustprovidearight-turnlaneonCenturyAvenueintothesite,subject toMnDOT s approval. 8.TheapplicantshallcomplywithallrequirementsoftheengineeringreportsbyErin LabereeandMichaelThompsondatedFebruary22,2007andbyR.CharlesAhl datedApril19,2007. 9.TheapplicantshallinstallsidewalkswhereverpossiblealongLarpenteurAvenue. 10.Staffmayapproveminorchangestotheplans. SecondedbyCouncilmemberRossbach Afriendlyamendmentwasaddedtothemotionrequiringthefollowingconditionsbe includedintheresolution: 11.Establishaneighborhoodcommitteeofnolessthanninememberswhose membershipcompositeshallbeonerepresentativefromHill-Murrayadministration ortrustees,onedaycareparentfromMapleTreeDayCare,oneparentwhosechild attendsHill-Murray,threeneighborhoodcitizenswhosignedthepetitionincludedin thecouncilpacketandthreeneighborhoodcitizenswhoarefromtheyellowcards receivedbythecity.Thecommittee s purpose shall be to facilitate communication, developneighborhoodsolutionstoneighborhoodconcerns,andprovidefeedbackto allpartiessubjecttotheplannedunitdevelopment.Thecommitteeshallreport periodicallytothecouncilanddisbandwhennolongerneeded. 12.Establishatransportationtaskforceofneighborsandpartiestotheplannedunit developmenttoworkonpublictransportationserviceandoptionsforthesite,to workincoordinationwiththeneighborhoodcommittee. 13.TheproposedprojectshallbereviewedbytheCommunityDesignReviewBoard andallrequirementsofthatboardshallbefollowed. 14.Includetwoplaygroundareaswithintheplannedunitdevelopmentasdiscussedat thehearingthatweretobeaddedtotheplans. 15.Developasecurityplaninpartnershipwithallofthepartiessubjecttotheplanned unitdevelopmentandtheneighborhoodcommittee. 16.MonasteryWayandBennettRoadshallbepublicroadsandthecostofcitysewer, stormwater,publicstreetinfrastructureandcitywatershallbebornebythe developer. 17.Theapplicantshallinstallsidewalksalongapplicant s property on Larpenteur Avenueandinternalstreets. Thecouncilvotedasfollows:Ayes-all TheMaplewoodCityCouncilapprovedthisresolutiononMay14,2007. CouncilmemberHjellemovedapprovalofapreliminaryplatforCenturyTrailsCommons locatedat2675LarpenteurAvenue.Approvalissubjectto: 1.Redesigningthepublicstreetright-of-waywithinthesitetobe60feetwide. 2.ComplyingwiththeapplicablerequirementsoftheengineeringreportsbyErin Laberee andMichaelThompsondatedFebruary22,2007andbyR.CharlesAhldatedApril 19,2007. 3.Streetlightsshallbeinstalledifrequiredbythecityengineer,subjecttohis approval. 4.Theapplicantshalldedicateanyadditionalright-of-wayifrequiredbyRamsey CountyandtheMinnesotaDepartmentofTransportation. 5.Thepropertyownershallberequiredtodedicateright-of-wayforaroadwaytobe studiedbytheCityEngineerduringthenextthreetofiveyearperiod.Thefinal locationoftheroadwayshallbestudiedbytheCityEngineerandreportedwitha recommendationtothecitycouncil.Thefinalneedfortheroadwayhasnotbeen determinedbutwilllikelybenecessaryifadditionaldevelopmentoccursonthis propertyinexcessofthatcurrentlybeingproposedorathigherdensitylevelsthan approved;andalsoifpropertysoldincludesamajorexpansionofusesthat generatesignificantadditionaltraffictobegeneratedatHill-Murray. SecondedbyCouncilmemberRossbachAyes-all Agenda Item M6 MEMORANDUM TO:ActingCityManager FROM:TomEkstrand,SeniorPlanner CostcoConditionalUsePermitReview SUBJECT: CostcoWholesaleCorporation APPLICANT: DATE:June13,2008 INTRODUCTION Theconditionalusepermit(CUP)fortheCostcostoreat1431BeamAvenueisdueforitsannual review.Aretailstoreisallowedinthislocation,buttheCUPwasrequiredforfuelsalesandforthe tireservicecenter. TheCostcostore,underconstruction,isa158,000-square-footmembershipwarehouse/retail buildingonthenorthsideofBeamAvenue,attheeasterlysideoftherecentlyapprovedMogren RetailAdditionplannedunitdevelopment(PUD).Theproposedstorewillincludea5,200-square- foottirecenteranda4,000-square-footliquorstore.Therewouldalsobeafreestandinggasoline stationforCostcomembersinthesouthwestcornerofthesite. BACKGROUND June11,2007:ThecitycouncilapprovedthisCUP,thedesignplansandaparkingwaiverfor39 fewerparkingspacesthanthecoderequired. June12,2007:ThecommunitydesignreviewboardapprovedtheCostcodesignplans. CodeRequirement Section44-1100(a)ofthezoningcodestatesthatCUPsshallbereviewedbythecitycouncilwithin oneyearofapproval.Attheone-yearreview,thecouncilmayspecifyanindefinitetermfora subsequentrevieworaspecifictermnottoexceedfiveyears. DISCUSSION Costcoisunderconstructionandisincompliancewiththeconditionsofapproval. Thecitycouncilshouldreviewthispermitinoneyeartocheckontheprogress. RECOMMENDATION ReviewtheconditionalusepermitfortheCostcostoreat1431BeamAvenueinoneyear. p:sec3\costcocupannualrevte608 Attachments: 1.LocationMap 2.SitePlan 3.June11,2007CityCouncilMinutes Attachment 1 MINUTES Attachment 3 MAPLEWOODCITYCOUNCIL 7:00P.M.Monday,June11,2007 CouncilChambers,CityHall 2.CostcoontheNorthsideofBeamAvenue,WestofBruceVentoTrail a.)ConditionalUsePermit b.)ParkingReductionAuthorization a.SeniorPlanner,TomEkstrandpresentedthereport.Staffhandedoutrevised plansdatedMay31,2007,andherequestedtherecommendationsonpage5of thestaffreportbechangedtoreferenceMay31,2007,insteadoftheApril3, 2007,datelisted. b.TedJohnson,Costco,OakBrook,Illinois,addressedthecouncil. c.JoeWalton,PlanningCommissioner,addressedthecouncil. CouncilmemberCavemovedtoadoptitemA.theresolutionforCostco,changingthedatefortheplans fromApril3,2007,toMay31,2007. A.Adopttheresolutionapprovingaconditionalusepermitforthetire-servicecenterandfuelstationat theproposedCostcostoreintheMogrenRetailAdditioneastofHighway61onthenorthsideof BeamAvenue.Approvalisbasedonthefindingsrequiredbytheordinanceandsubjecttothe followingconditions:(Changestothemotionareunderlined.) CONDITIONALUSEPERMITRESOLUTION07-06-085 WHEREAS,CostcoWholesaleCorporationappliedforaconditionalusepermittobeallowedto installafuelstationandtire-servicecenterontherecently-approvedMogrenRetailAddition,formerly theCountryViewGolfCourseproperty; WHEREAS,thispermitappliestothe16-acresiteinthesoutheastcorneroftheMogrenRetail Additionplannedunitdevelopment.Thelegaldescriptionis: LOT1,BLOCK2,MOGRENRETAILADDITION WHEREAS,thehistoryofthisconditionalusepermitisasfollows: 1.OnMay1,2007,theplanningcommissionheldapublichearing.Thecitystaffpublisheda hearingnoticeintheMaplewoodReviewandsentnoticestothesurroundingpropertyowners. Theplanningcommissiongaveeveryoneatthehearingachancetospeakandpresentwritten statements.Theplanningcommissionrecommendedthatthecitycouncilapprovethis conditionalusepermit. 2.ThecitycouncilreviewedthisrequestonJune11,2007.Thecouncilconsideredthereports andrecommendationsofthecitystaffandplanningcommission. NOW,THEREFORE,BEITRESOLVEDthatthecitycouncilpassedtheabove-described conditionalusepermitbecause: 1.Theusewouldbelocated,designed,maintained,constructedandoperatedtobeinconformity withtheCitysComprehensivePlanandCodeofOrdinances. 1 June11,2007,CityCouncilMeeting 2.Theusewouldnotchangetheexistingorplannedcharacterofthesurroundingarea. 3.Theusewouldnotdepreciatepropertyvalues. 4.Theusewouldnotinvolveanyactivity,process,materials,equipmentormethodsofoperation thatwouldbedangerous,hazardous,detrimental,disturbingorcauseanuisancetoanyperson orproperty,becauseofexcessivenoise,glare,smoke,dust,odor,fumes,waterorairpollution, drainage,waterrun-off,vibration,generalunsightliness,electricalinterferenceorother nuisances. 5.Theusewouldgenerateonlyminimalvehiculartrafficonlocalstreetsandwouldnotcreate trafficcongestionorunsafeaccessonexistingorproposedstreets. 6.Theusewouldbeservedbyadequatepublicfacilitiesandservices,includingstreets,policeand fireprotection,drainagestructures,waterandsewersystems,schoolsandparks. 7.Theusewouldnotcreateexcessiveadditionalcostsforpublicfacilitiesorservices. 8.Theusewouldmaximizethepreservationofandincorporatethesitesnaturalandscenic featuresintothedevelopmentdesign. 9.Theusewouldcauseminimaladverseenvironmentaleffects. Approvalissubjecttothefollowingconditions: 1.Thedevelopmentshallfollowtheplansdate-stampedMay31,2007,exceptwherethecityrequires changes.Staffmayapproveminorchanges. 2.Theproposedconstructionmustbesubstantiallystartedwithinoneyearofcouncilapprovalorthe permitshallend.Thecouncilmayextendthisdeadlineforoneyear. 3.Thecitycouncilshallreviewthispermitinoneyear. 4.TheapplicantshallcomplywiththerequirementsintheengineersreportdatedApril20,2007. 5.Thereshallnotbeanyoutdoorstorageoftiresunlesstheyarekeptwithinadecorativescreening enclosureapprovedbythecommunitydesignreviewboard. 6.Thefuelingareashallhavepropersafeguardsprovidedtopreventorcontainanyfuelspillsas requiredbytheMinnesotaPollutionControlAgency. th PASSEDANDADOPTEDBYTHECITYCOUNCILOFTHECITYOFMAPLEWOODTHIS11DAYOF JUNE2007. 1.Thedevelopmentshallfollowtheplansdate-stampedMay31,2007,exceptwherethecityrequires changes.Staffmayapproveminorchanges. 2.Theproposedconstructionmustbesubstantiallystartedwithinoneyearofcouncilapprovalorthe permitshallend.Thecouncilmayextendthisdeadlineforoneyear. 3.Thecitycouncilshallreviewthispermitinoneyear. 2 June11,2007,CityCouncilMeeting 4.TheapplicantshallcomplywiththerequirementsintheengineersreportdatedApril20,2007. 5.Thereshallnotbeanyoutdoorstorageoftiresunlesstheyarekeptwithinadecorativescreening enclosureapprovedbythecommunitydesignreviewboard. 6.Thefuelingareashallhavepropersafeguardsprovidedtopreventorcontainanyfuelspillsas requiredbytheMinnesotaPollutionControlAgency. SecondedbyCouncilmemberHjelle.AyesMayorLongrie,CouncilmembersCave, Hjelle,Rossbach NayCouncilmemberJuenemann CouncilmemberCavemovedtoadoptitemB.ofthestaffreportfortheparkingwaiverforCostco. B.Approvetheparkingwaiverasproposedsubjecttotheretentionoftheproposedproofofparking spacesincasetheyareneededforfutureparkingneeds.Ifaparkingshortagedevelopsafterthe pavingandcurbingoftheproof-of-parkingspaces,thecitycouncilmayrequireparkinglot restripingtoaddmorespaces. SecondedbyCouncilmemberHjelle.AyesAll 3 June11,2007,CityCouncilMeeting Agenda#M-7 AGENDAREPORT To:ActingCityManagerChuckAhl From:ChiefofPoliceDavidJ.Thomalla Subject:AmendmenttoMetroGangStrikeForceGrantAgreement Date:June16,2008 Introduction OnJanuary28,2008,theMaplewoodCityCouncilapprovedagrantagreement betweenthePoliceDepartmentandtheMetroGangStrikeForce.Wehavenow receivedanamendmenttothisagreement,andCityCouncilapprovalisrequiredto acceptthisamendment. Background Forthepasttwoyears,theMaplewoodPoliceDepartmenthasparticipatedingrant agreementswiththeMetroGangStrikeForce.Underthesegrants,weweretoreceive $40,000eachyeartobeusedtowardthesalaryofanofficertoserveontheGang StrikeForce.The2008grantagreementwasapprovedbytheCityCouncilonJanuary 28,2008. OnJune9,2008,wereceivednotificationthatanadditional$10,000wasavailablefor ourusethisyear.Inordertoreceivetheseadditionalfunds,anamendmenttothe agreementmustbeapprovedbytheCityCouncilandsignedbythesameCity representativeswhosignedtheoriginalagreementinJanuary. Itshouldbenotedthattheonlychangetotheoriginalagreementisthe$10,000 increaseinfundswewillbereceiving. Recommendation ItisrecommendedthatCityCouncilapprovalbegiventosigntheamendmenttothe 2008MetroGangStrikeForcegrantagreementandreceivetheadditionalfundsthat areavailablethroughthisamendment. ActionRequired SubmittotheCityCouncilforreviewandaction. DJT:js Attachment Agenda Item M7 Attachment 1 AgendaItemM8 AGENDAREPORT TO: ChuckAhl,ActingCityManager FROM: KarenGuilfoile,CityClerk DATE: June17,2008 SUBJECT:CLIMBTheaterIncGamblingPermitResolution Introduction AnapplicationhasbeensubmittedfortemporarygamblingonbehalfoftheCLIMBTheatreInc., 6415CarmenAvenue,InverGroveHeights,MN.Thetemporarygamblingpermitwillbeused tosellraffleticketsattheRamseyCountyFairthatwillbeheldJuly9-10,2008from5:00p.m.to 11:00p.m.andJuly11-13,2008from12:00Noonto11:30p.m. InorderfortheStateofMinnesotatoissueatemporarylicense,approvalofthefollowing resolutionfromtheCityisrequired: RESOLUTION BEITHEREBYRESOLVED,bytheCityCouncilofMaplewood,Minnesota,thatthe temporarypremisespermitforlawfulgamblingisapprovedfortheCLIMBTheatreInc.toholda raffleattheRamseyCountyFairlocatedat2020WhiteBearAvenue,Maplewoodtobeheld July9,2008throughJuly13,2008. FURTHERMORE,thattheMaplewoodCityCouncilwaivesanyobjectiontothe timelinessofapplicationforsaidpermitasgovernedbyMinnesotaStatute §349.213. FURTHERMORE,thattheMaplewoodCityCouncilrequeststhattheGamblingControl DivisionoftheMinnesotaDepartmentofGamingapprovesaidpermitapplicationasbeingin compliancewithMinnesotaStatute §349.213. NOW,THEREFORE,beitfurtherresolvedthatthisResolutionbytheCityCouncilof Maplewood,Minnesota,beforwardedtotheGamblingControlDivisionfortheirapproval. Recommendation ItisrecommendedthattheCouncilapprovetheaboveresolutionforatemporarygambling permit. Ageda Item M9 Agenda Item M9 Attachment 1