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Home My WebLink About2008 05-12 City Council Meeting AMENDED AGENDA MAPLEWOOD CITY COUNCIL 6:30 P.M. Monday, May 12, 2008 City Hall, Council Chambers Meeting No. 15-08 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1.Acknowledgementof Maplewood Residents Serving the Country. C. ROLL CALL Mayor?s Address on Protocol: ?Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments. D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. April 28, 2008 Special Closed Session Meeting Minutes. 2. April 28, 2008 City Council Meeting.Minutes. 3. May 1, 2008 Special Closed Session Meeting Minutes. F. VISITOR PRESENTATIONS ? PART I ( Note: Visitor Presentations shall not extend past 7:00 p.m.; if time is not available to complete this item; all presenters will be instructed to remain at the meeting until this item is re-opened following Award of Bids, or return to the next Regular Meeting of the Council.) G. ADMINISTRATIVE PRESENTATIONS (Note: Items G-H shall not extend past 7:00 p.m.; if time is not available to complete these items, they shall be extended by Council motion to the end of the meeting following Visitor Presentation ? Part II.) H. COUNCIL PRESENTATIONS 1. Request for Ideas and Designs for Building a Personal Fire Pit ? Council Member Hjelle 2. The ?Nicest? Fire Pit in Maplewood Contest. ?Council Member Hjelle 3. Update regarding on-line Council Packets ? Mayor Longrie 4. Follow up regarding Contacts at 3M. ? Mayor Longrie 5. Follow up of Recycling of Printer Cartridges. ? Mayor Longrie 6. Attending the Ball of the Wild. ? Mayor Longrie 7. Beaver Lake Follow Up. ? Mayor Longrie I. APPOINTMENTS AND PRESENTATIONS 1. Proclamation ? 2008 Police Week. 2. Resolution of Appreciation for James Beardsley, Environmental and Natural Resources Commission. J. PUBLIC HEARINGS 1. Hazelwood Street Improvements, City Project 07-25. a. Assessment Hearing 7:00 p.m. b. Resolution for Adoption of Assessment Roll. c. Resolution for No Parking. d. Resolution for Awarding Construction Contract. K. UNFINISHED BUSINESS 1. Kohlman Lane Area Street Improvements, City Project 07-21, Resolution Adopting Revised Assessment Roll. 2. Myrtle-Sterling Street Improvements, City Project 07-19, Resolution Adopting Revised Assessment Roll. 3. Carver Crossing Development ? Consideration Litigation Settlement. a. Consider Conditional Use Permit for Planned Unit Development b. Consider Directing Vacation of Existing Easements. c. Consider Preliminary Plat. d. Consider Approval of Settlement of Litigation through Approval of Development Contract. 4. Century Avenue Improvements, City Project 03-15. a. Resolution Approving Plans and Advertising for Bids. b. Resolution Ordering Preparation of Assessment Roll. 5. Authorization to Renew Insurance Agent Services with Arthur J. Gallagher Company. 6. Gethsemane Senior Housing District ? Consideration of a Resolution Directing Preparation of a Tax Increment Financing (TIF) Plan and Tax Increment District and setting a Public Hearing for July 14, 2008 for Gethsemane Senior Housing Proposal. 7. Consider Approval of 2007-2008 Contract between City of Maplewood and Maplewood Confidential and Supervisory Association. L. NEW BUSINESS 1. 2008 Election Cycle ? Resolution Defining Precinct Boundaries. 2. Resolution Providing for the Competitive Negotiated Sale of $9,990,000 General Obligation Improvement Bonds, Series 2008A. 3. Resolution Ordering an RFP for a Recruiting Firm for the Maplewood City Manager Search. Mayor Longrie ? Report to Follow 4. Discussion and Resolution calling for an Audit by the State Auditor?s Office for the Past Seven Years. Mayor Longrie ? Report to Follow 5. Authorization to Purchase Project Accounting Software. M. CONSENT AGENDA 1. Approval of Claims. 2. Pond Avenue and Dorland Road Improvements, City Project 07-20, Progress Report (No Action Needed) 3. Beam Avenue Improvements, City Project 07-26 a. Resolution Accepting Assessment Roll and Ordering Assessment Hearing. 4. Upper Afton Road Improvements, City Project 07-27. a. Resolution Accepting Assessment Roll and Ordering Assessment Hearing. 5. Request to Set Public Hearing Date of June 9, 2008 to Discuss Annual Report of the National Pollutant Discharge Elimination System Phase II Permit. N. AWARD OF BIDS 1. Award of Contract for Lift Station 17 Upgrades. O. VISTOR PRESENTATION ? PART II (NOTE: This is a continuation of VISITOR PRESENTATIONS from earlier in the meeting and is intended to make time available if the item is not completed by 7:00 p.m.) P. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk?s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings ? elected officials, staff and citizens. It is hoped that by following these simple rules, everyone?s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. ß¹»²¼¿ ×¬»³ Ûï SPECIALCOUNCILMINUTES MAPLEWOODCITYCOUNCIL CLOSEDSESSION 5:00p.m.,Monday,April28,2008 CouncilChambers,CityHall 11-08 A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at5:00p.m.byMayorLongrie. B.ROLLCALL DianaLongrie,MayorPresent ErikHjelle,CouncilmemberPresent KathleenJuenemann,CouncilmemberPresent JohnNephew,CouncilmemberPresent WillRossbach,CouncilmemberPresent C.APPROVALOFAGENDA MayorLongriemovedtoapprovetheagendaassubmitted. SecondedbyCouncilmemberNephew.AyesAll Themotionpassed. D.UNFINISHEDBUSINESS 1.DeclarationofSpecialMeetingTopicsandIntentto(CloseSession). ThiswasaclosedthesessionmeetingpursuanttoMinnesotaStateStatute,Chapter13relating toAttorney/Clientprivilegeforthepurposeofdiscussion. a.Palkovichvs.CityofMaplewood Attorney,JulieFleming-Wolfeprovidedthecouncilwithanupdateontherecent MediationSessiononthelitigationandprovidedanupdateregardingthenext step. ThisalsowasaclosedsessionmeetingpursuanttoMinnesotaStateStatute,Chapter13to discussNegotiationsbetweentheCityofMaplewoodandMaplewoodConfidentialand SupervisoryAssociation. b.AttorneyUpdateReportonNegotiationsof2007-2008Contractbetween theCityofMaplewoodandMaplewoodConfidentialandSupervisory Association. HRAttorney,ChuckBethelgaveareportandansweredquestionsofthecouncil. April28,2008 1 CLOSEDSESSION SpecialCityCouncilMeetingMinutes MayorLongriereopenedthecouncilmeetingforthenextagendaitem. 2.PresentationbyCityManagerSearchFirm a.SharonKlump,SpringstedIncorporated,380JacksonStreet,Ste.300,St.Paul, gavethepresentationandansweredquestionsofthecouncil. E.ADJOURNMENT MayorLongrieadjournedthemeetingat6:56p.m. April28,2008 2 CLOSEDSESSION SpecialCityCouncilMeetingMinutes ß¹»²¼¿ ×¬»³ Ûî MINUTES MAPLEWOODCITYCOUNCIL 7:00p.m.,Monday,April28,2008 CouncilChambers,CityHall MeetingNo.11-08 A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at7:03p.m.byMayorLongrie. B.PLEDGEOFALLEGIANCE C.ROLLCALL DianaLongrie,MayorPresent ErikHjelle,CouncilmemberPresent KathleenJuenemann,CouncilmemberPresent JohnNephew,CouncilmemberPresent WillRossbach,CouncilmemberPresent D.APPROVALOFAGENDA I13.TemporaryGamblingResolutiontoConsentAgenda Acting City Manager Chuck Ahl. M3.ReminderofWoodSmokeMeetingonMay1,2008. Councilmember Rossbach M4.UpdateRegardingon-lineCouncilPackets Mayor Longrie M5.FollowupRegardingContactsat3M Mayor Longrie M6.FollowupofRecyclingofPrinterCartridges Mayor Longrie M7.AttendingtheBalloftheWild Mayor Longrie M8.UpcomingSeminarontheImportanceofPlayforKids Mayor Longrie M9.BeaverLakefollow-up Mayor Longrie N2.Reminderof(ClosedSession)SpecialMeetingThursday,May1,2008,5:00p.m. regardingCoParLitigation Acting City Manager Chuck Ahl CouncilmemberHjellemovedtoapprovetheagendaasamended. SecondedbyCouncilmemberRossbach.Ayes All Themotionpassed. E.APPROVALOFMINUTES CouncilmemberJuenemannmovedtoapprovetheApril7,2008,500CouncilManagerWorkshop Minutesassubmitted. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. April28,2008 1 CityCouncilMeetingMinutes ApprovaloftheApril14,2008,CouncilManagerWorkshopMinutes. MayorLongriehadaclarificationonpage1,itemD.1,addingthat ActingCityManager,Chuck AhlhadstatedduringtheHazelwoodandCountyRoadDhearingthatMr.Schreierhadaskedif heneededtogetanattorneyandthatMr.SchreierhadstatedthathewasgoingtoRamsey CountyDistrictCourt. MayorLongrierequestedaclarificationonpage1,itemD.2.thatCouncilmemberHjellealsogave areportregardingVisitorPresentations. CouncilmemberHjellemovedtoapprovetheApril14,2008,CouncilManagerWorkshopminutes asamended. SecondedbyCouncilmemberRossbach.Ayes All Themotionpassed. ApprovaloftheApril14,2008,CouncilMeetingMinutes. MayorLongrierequestedanadditiontotheminutesonpage2,itemF1.thatEMSDirector BJ Jungmannsfullname isincludedintheminutesas BernardJungmann. MayorLongriehadaclarificationonpage4,thefirstparagraph,atthetopofthepage,shewould likethefirstportionoftheparagraphtoread:MayorLongriesaidshewouldhavepreferredto havemoreinformationregardinghowmuchmoneyforthisprojectwouldbecomingfromthe actualcollectedfundsavailablein theEnvironmentalUtilityTaxFundandtheSewerFund. MayorLongriehadtwoclarificationsonpage32.FirstinitemL1.toincludeattheendofthe motion,andnotedsuggestionsmadebythecouncilforincorporationintotheordinanceforthe secondreading.Secondclarificationisforitem2a.,itshouldreadCouncilmemberRossbach movedtoapprove thecontinuedrecognitionofthe OpenSpaceTechnicalAdvisoryPanel and thatitistoretain itscurrentresponsibilitiesandstructure s asoutlined. MayorLongriehadaclarificationonpage34,itemM9.BeaverLake Mayor Longrie wanted the statementmoreclearlystatedinthesecondsentence.Theaddedwordingisunderlined.Mayor Longriefeltthisinformationwasamisrepresentationof themotivationfor hervoteregardingthe BeaverLakedevelopmentfortheapprovalofPlat4andPlat5 andthatMayorLongriedidnot recallmakingtheallegedcommentsMr.Nephewpublishedasremarkedattributabletoher. MayorLongriemovedtoapprovetheApril14,2008,CityCouncilminutesasamended. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. ActingCityManager,ChuckAhlinformedaudiencemembersthatwerepresentfortheKohlman LakeAreaStreetImprovementPublicHearingthatthereareAssessmentHearingObjection formsonthebacktableforpeopletofilloutpriortothepublichearingandthattheyshouldbe giventotheengineeringstafforthecityclerkbeforetheendofthepublichearing. F.APPOINTMENTS/PRESENTATIONS 1.ProclamationBuildingSafetyWeekMay5-11,2008. a.BuildingOfficial,DaveFishergavethereport. April28,2008 2 CityCouncilMeetingMinutes b.MayorLongriereadtheProclamationaloud. CouncilmemberJuenemannmovedtoapprovetheProclamationforBuildingSafetyWeekfor May5-11,2008. PROCLAMATION Adoptedthis28thDayofApril2008 ______________________________________ DianaLongrie,Mayor ______________________________________ KarenGuilfoile,CityClerk SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. April28,2008 3 CityCouncilMeetingMinutes 2.CaptainPromotionsforPaulEversonandJamesHutchinson. a.MaplewoodFireChief,SteveLukingavethereportandpresentedtheCaptainbadgesto thefamilymembersofPaulEversonandJamesHutchinsontopinontheirlovedones. TheCouncilcongratulatedbothofthemintheirnewroles. 3.PromotionCeremonyforSergeantTimothyFlor. a.MaplewoodPoliceChief,DaveThomallagavethereportandintroducedTimothyFlor s familyintheaudience.SergeantFlor s daughter pinned the Sergeant Badge on her father. ThecouncilcongratulatedMr.Florinhispromotion. G.PUBLICHEARINGS 1.KohlmanLaneAreaStreetImprovements,CityProject07-21 a.AssessmentHearing7:00p.m. b.ResolutionforAdoptionofAssessmentRoll c.ResolutionforAwardingConstructionContract d.MaplewoodCivilEngineerII,MichaelThompsongavethepresentationand answeredquestionsofthecouncilandpublic. e.ActingCityManager,PublicWorksDirector,ChuckAhlansweredquestionsofthe councilandpublic. MayorLongrieopenedthepublichearing. Mr.Steinaskedaboutthestormsewer 1.BobStine,2814KellerParkway,Maplewood. assessment.(MichaelThompsonresponded.) 2.DaveTaklo,2770KellerParkway,Maplewood.Mr.Taklosaidhestronglyobjectstobeing assessed$900forthestormassessmentsincehispropertydoesnotbenefitfromsewer drainageinanywayandhefiledanobjection.(MichaelThompsonresponded.) 3.CoryGilbert,2828KellerParkwayN.,Maplewood.Mr.Gilbertsaidhestronglyobjectsto beingassessed$900forthestormassessment.Hesaidtheresidentsonthestreetwere toldthattheywerenotgoingtoberequiredtopaythe$900.(Mr.Gilbertspoke twice.)(ChuckAhlandMichaelThompsonresponded.) 4.BrettDay,851CountyRoadC,Maplewood.Mr.Daysaidthereisaproblemwithwater accumulatingonCountyRoadCandLindenLane.Thereisnostormsewerpipeupin thatarea.Hehasn t seen a sewer grate anywhere but there is a hole with a storm cover overit.ThereisnoplaceforthewatertorunsoitrunsfromLindenLanedowntoCounty RoadCtotheeastsometimesandthenitfillsuptheditches.Acrossthestreetthewater accumulatesabogonsomeprivateproperty.Heisstillconcernedaboutthecooperation orwhatcanbedoneaboutthisalongCountyRoadC.(MichaelThompsonresponded.) 5.IrvBrenner,2780KellerParkway,Maplewood.Mr.Brennersaidwhenhewalksalong KellerParkwayheseeswaterdrainingintothelakeandhewonderedwhatwasdifferent fromthisprojectandwhattheyalreadyhave.(MichaelThompsonresponded.) MayorLongrieclosedthepublichearing. April28,2008 4 CityCouncilMeetingMinutes CouncilmemberRossbachmovedtoapprovetheadoptionoftheAssessmentRollforthe KohlmanLaneAreaStreetImprovementProject,CityProject07-21lessallobjectionsreceived asnotedwithinthisreportandobjectionsreceivedattheassessmenthearing.Objectionswillbe referredtostaffforreviewandrecommendationtothecitycouncilwillbeattheMay12,2008, councilmeeting. RESOLUTION08-04-051 ADOPTINGASSESSMENTROLL th WHEREAS,pursuanttoaresolutionadoptedbytheCityCouncilonMarch24,2008, callingforaPublicHearing,theassessmentrollfortheKohlmanLaneAreaStreetImprovements, CityProject07-21,waspresentedinaPublicHearingformat,pursuanttoMinnesotaStatutes, Chapter429,and WHEREAS,thefollowingpropertyownershavefiledobjectionstotheirassessments accordingtotherequirementsofMinnesotaStatutes,Chapter429,summarizedasfollows: 1.KarenBenker,2786KellerParkway(PIN04-29-22-32-0014) 2.RobertHjort,970KohlmanLane(PIN04-29-22-31-0019) NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: 1.ThattheCityEngineerandCityClerkareherebyinstructedtoreviewtheobjections received,asnotedabove,alongwithanyandallobjectionsfiledattheAssessment th Hearing,andreporttotheCityCouncilattheregularmeetingonMay12,2008,asto theirrecommendationsforadjustments.TheCityEngineerandCityClerkarehereby instructedtodelayallassessmentsproposedfortheaboveobjectionsthereofandshallbe th includedinthefinalrecommendationsoftheCityEngineeronMay12,2008. 2.TheassessmentrollfortheKohlmanLaneAreaStreetImprovementsasamended, withoutthosepropertyownershavefiledobjections,acopyofwhichis assessments that attachedheretoandmadeaparthereof,isherebyadopted.Saidassessmentrollshall constitutethespecialassessmentagainstthelandsnamedtherein,andeachtractofland thereinincludedisherebyfoundtobebenefitedbytheproposedimprovementinthe amountoftheassessmentleviedagainstit. 3.Suchassessmentsshallbepayableinequalannualinstallmentsextendingoveraperiod of15years,thefirstinstallmentstobepayableonorbeforethefirstMondayinJanuary 2009andshallbearinterestattherateof6.0percentperannumforthedateofthe adoptionofthisassessmentresolution.Tothefirstinstallmentshallbeaddedintereston theentireassessmentfromthedateofthisresolutionuntilDecember31,2008.Toeach subsequentinstallmentwhendueshallbeaddedinterestforoneyearonallunpaid installments. 4.Theownerofanypropertysoassessedmay,atanytimepriortocertificationofthe assessmenttothecountyauditor,butnolaterthanOctober1,2008,paythewholeofthe assessmentonsuchproperty,withinterestaccruedtothedateofthepayment,tothecity clerk,exceptthatnointerestshallbechargediftheentireassessmentispaidwithin30 daysfromtheadoptionofthisresolution;andtheymay,atanytimeafterOctober1,2008, paytothecountyauditortheentireamountoftheassessmentremainingunpaid,with interestaccruedtoDecember31oftheyearinwhichsuchpaymentismade.Such paymentmustbemadebeforeOctober15orinterestwillbechargedthroughDecember 31ofthenextsucceedingyear. April28,2008 5 CityCouncilMeetingMinutes 5.ThecityengineerandcityclerkshallforthwithafterOctober1,2008,butnolaterthan November1,2008,transmitacertifiedduplicateofthisassessmenttothecountyauditor tobeextendedonthepropertytaxlistsofthecounty.Suchassessmentsshallbe collectedandpaidoverthesamemannerasothermunicipaltaxes. th Adoptedbythecouncilonthis28dayofApril2008. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. CouncilmemberNephewmovedtoapprovetheAwardfortheBaseBidAlternate#2portionsof theconstructioncontractfortheKohlmanLaneAreaStreetImprovementProject,CityProject07- 21,toC.W.Houle,IncorporatedofShoreview,Minnesotaintheamountof$1,875,809.00. RESOLUTION08-04-052 AWARDOFBIDS BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA,thatthe bidofC.W.Houle,Incorporatedintheamountof$1,875,809.00,whichincludestheBaseBidand BidAlternate#2portionsofthecontract,isthelowestresponsiblebidfortheconstructionof KohlmanLaneAreaStreetImprovements,CityProject07-21,andthemayorandclerkare herebyauthorizedanddirectedtoenterintoacontractwithsaidbidderforandonbehalfofthe city. Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessaryto implementthefinancingplanfortheproject. th Adoptedbythecouncilonthis28dayofApril,2008. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 2.Myrtle-SterlingStreetImprovements,CityProject07-19 a.AssessmentHearing7:15p.m. b.ResolutionforAdoptionofAssessmentRoll. c.ApprovalofJoint-PowersAgreementwithCityofNorthSt.Paul. d.MaplewoodCivilEngineerII,MichaelThompsongavethepresentation. e.ActingCityManager,PublicWorksDirector,ChuckAhlansweredquestionsofthe councilandpublic. f.MaplewoodFinanceDirector,BobMittetansweredquestionsofthecouncil. MayorLongrieopenedthepublichearing. 1.BrianGents,1636MyrtleStreet.Heobjectedtothefactthatinterestgetschargedto propertyownersevenbeforetheprojectgetscompleted.(ChuckAhlresponded.) MayorLongrieclosedthepublichearing. CouncilmemberNephewmovedtoapprovetheResolutionfortheAdoptionoftheAssessment RollforMyrtle-SterlingStreetImprovements,CityProject07-19. April28,2008 6 CityCouncilMeetingMinutes RESOLUTION08-04-053 ADOPTINGASSESSMENTROLL th WHEREAS,pursuanttoaresolutionadoptedbytheCityCouncilonMarch24,2008 callingforaPublicHearing,theassessmentrollfortheMyrtle-SterlingStreetImprovements,City Project07-19,waspresentedinaPublicHearingformat,pursuanttoMinnesotaStatutes, Chapter429,and WHEREAS,theassessmentto1660MyrtleStreet,Parcel24.29.22.22.0068hasbeen revisedtoasingleunitassessmentintheamountof$6,360,and WHEREAS,thefollowingpropertyownershavefiledobjectionstotheirassessments accordingtotherequirementsofMinnesotaStatutes,Chapter429,summarizedasfollows: a.Parcel24.29.22.22.0014 Judith Clos; 1580 Myrtle Street N Mrs.JudithClosobjectstotheassessmentandisrequestingdeferralonthesecondlot assessment. b.Parcel24.29.22.22.0018 James and Franceen Thurstin; 1595 Myrtle Street N Mr.andMrs.Thurstinobjecttotheassessmentandrequestdeferralonthesecondlot assessment. c.Parcel24.29.22.22.0009 Michelle Bakke; 1622 Myrtle Street N Mrs.Bakkeobjectstotheassessmentbaseduponafinancialhardship. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: 1.ThattheCityEngineerandCityClerkareherebyinstructedtoreviewtheobjections th receivedandreporttotheCityCouncilattheregularmeetingonMay12,2008,asto theirrecommendationsforadjustments. 2.TheassessmentrollfortheMyrtle-SterlingStreetImprovementsasamended,without thosepropertyowners assessments that have filed objections, a copy of which is attachedheretoandmadeaparthereof,isherebyadopted.Saidassessmentrollshall constitutethespecialassessmentagainstthelandsnamedtherein,andeachtractofland thereinincludedisherebyfoundtobebenefitedbytheproposedimprovementinthe amountoftheassessmentleviedagainstit. 3.Suchassessmentsshallbepayableinequalannualinstallmentsextendingoveraperiod of15years,thefirstinstallmentstobepayableonorbeforethefirstMondayinJanuary 2009,andshallbearinterestattherateof6.0percentperannumforthedateofthe adoptionofthisassessmentresolution.Tothefirstinstallmentshallbeaddedintereston theentireassessmentfromthedateofthisresolutionuntilDecember31,2008.Toeach subsequentinstallmentwhendueshallbeaddedinterestforoneyearonallunpaid installments. 4.Theownerofanypropertysoassessedmay,atanytimepriortocertificationofthe assessmenttothecountyauditor,butnolaterthanOctober1,2008,paythewholeofthe assessmentonsuchproperty,withinterestaccruedtothedateofthepayment,tothecity clerk,exceptthatnointerestshallbechargediftheentireassessmentispaidwithin30 daysfromtheadoptionofthisresolution;andtheymay,atanytimeafterOctober1,2008, paytothecountyauditortheentireamountoftheassessmentremainingunpaid,with interestaccruedtoDecember31oftheyearinwhichsuchpaymentismade.Such April28,2008 7 CityCouncilMeetingMinutes paymentmustbemadebeforeOctober15orinterestwillbechargedthroughDecember 31ofthenextsucceedingyear. 5.ThecityengineerandcityclerkshallforthwithafterOctober1,2008,butnolaterthan November1,2008,transmitacertifiedduplicateofthisassessmenttothecountyauditor tobeextendedonthepropertytaxlistsofthecounty.Suchassessmentsshallbe collectedandpaidoverthesamemannerasothermunicipaltaxes. th Adoptedbythecouncilonthis28dayofApril2008. SecondedbyCouncilmemberHjelle.Ayes Councilmembers Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed. CouncilmemberNephewmovedtoapprovetheJoint-PowersAgreementwiththeCityofNorth SaintPaulanddirectthemayorandcitymanagertosigntheagreementsignifyingcitycouncil approval. JOINT-POWERSAGREEMENT CityofMaplewood/CityofNorthSaintPaul StreetandWatermainImprovementsSterlingStreet THISJOINT-POWERSAGREEMENTmadeandenteredinthis______dayof________, 2008,byandbetweentheCityofMaplewood,RamseyCounty,Minnesota,andtheCityofNorth SaintPaul,RamseyCounty,Minnesota. WHEREAS,theCityofMaplewoodandtheCityofNorthSaintPaul,pursuanttothe provisionofMinnesotaStatutesChapter471.59,areauthorizedtoenterintoagreementsto exercisejointlythegovernmentalpowersandfunctionseachhasindividually;and, WHEREAS,ThesectionofSterlingStreetbetweenRipleyAvenueandHollowayAvenue isjointlyownedbytheCityofMaplewoodandtheCityofNorthSaintPaul;and, WHEREAS,theCityofMaplewoodisconstructingimprovementstoSterlingStreetfrom LarpenteurAvenuetoHollowayAvenue,CityProject07-19,formerlyCityProject07-32;and, WHEREAS,theCityofMaplewoodandtheCityofNorthSaintPaulagreetosplitthecost ofimprovingthesectionofSterlingStreetthatisjointlyowned;and, WHEREAS,theCityofNorthSaintPaul,bypreviousagreement,ownsandoperatesthe municipalwatersystemthatservesthisprojectarea;and, WHEREAS,theCityofNorthSaintPaulwishestoenhancetheirwatersystemby replacingoldwatermanfromRipleyAvenuetoHollowayAvenuewithinSterlingStreet;and, WHEREAS,theCityofMaplewoodhas,throughitsconsultingengineerShortElliott HendricksonInc.,preparedfinalplansandspecificationsforsaidimprovements;and, April28,2008 8 CityCouncilMeetingMinutes WHEREAS,theCityofMaplewoodhassolicitedcompetitivebidsforconstructionofsaid improvementsandawardedaconstructioncontracttoTowerAsphaltInc. NOW,THEREFORE,itisherebyagreedbyandbetweenthepartiesheretoasfollows,to wit: 1.TheCityofMaplewoodwillconstructtheroadwayimprovementsandwaterman improvementsaspartofCityProject07-19asshowninExhibit1. 2.TheCityofNorthSaintPaulwill,uponinvoicefromtheCityofMaplewood,reimbursetheCity ofMaplewoodfor50%ofthecostofimprovingthejointlyownedsectionofSterlingStreetand forthetotalcosttoconstructthewatermanfromRipleyAvenuetoHollowayAvenue.North SaintPaul s share, based on the contractors bid and quantity estimates prepared by Short ElliottHendricksonInc.,isestimatedat$302,091.20andincludes: Construction$229,727.15 Indirect(31.5%)$72,364.05 Total$302,091.20 TheCityofNorthSaintPaulshallpaytheCityofMaplewoodwithin30daysofreceiptofthe invoice. 3.TheCityofMaplewoodandtheCityofNorthSaintPaulagreetoindemnifyeachotherand holdeachotherharmlessfromanyandallclaims,causesofaction,lawsuits,judgments, charges,demands,costs,andexpenses,including,butnotlimitedto,interestinvolvedtherein andattorneys fees and costs and expenses connected therewith, arising out of or resulting fromthefailureofeitherpartytosatisfytheprovisionsofthisagreementorfordamages causedtootherpartiesasaresultofthemannerinwhichtheCityofMaplewoodortheCityof NorthSaintPaulperformorfailtoperformdutiesimposedoneachpartybythetermsofthis agreement. 4.Thisagreementshallremaininfullforceandeffectuntilterminatedbymutualagreementof theCityofMaplewoodandtheCityofNorthSaintPaulorbyanindependentarbitratorinthe eventthatthereisnotamutualagreement. 5.Itisagreedthat,exceptasspecificallyprovidedherebytheexecutionofthisagreement, neitherpartyrelinquishesanyrightsorpowerspossessedbyit,neitherpartyisrelievedofany responsibility,dutyorobligationimposedonitbylaworregulation. 6.DataPractices: a.TheCityofMaplewoodandtheCityofNorthSaintPaulagreetocomplywiththe MinnesotaDataPracticesActandallotherstateandfederallawsrelatingtodata privacyorconfidentiality; b.TheCityofMaplewoodandtheCityofNorthSaintPaulwillimmediatelyreporttoeach otheranyrequestsfromthirdpartiesforinformationrelatingtothisAgreement. April28,2008 9 CityCouncilMeetingMinutes c.TheCityofMaplewoodandtheCityofNorthSaintPaulagreetopromptlyrespondto eachother s inquiries concerning data requests. 7.ArbitrationofDisputes:AnycontroversyclaimarisingoutoforrelatingtothisAgreementor breachthereofshallbesettledbyarbitrationinaccordancewiththerulesoftheAmerican ArbitrationAssociation.Judgmentupontheawardrenderedbythearbitratormaybeentered inanycourthavingjurisdictionthereof. INWITNESSWHEREOF,thepartiesheretohavecausedthisagreementtobeexecutedby theirrespectivedulyauthorizedrepresentatives. DatedCITYOFMAPLEWOOD _________________________By___________________________________ ItsMayor By___________________________________ ItsCityManager DatedCITYOFNORTHSAINTPAUL _________________________By___________________________________ ItsMayor By___________________________________ ItsCityManager ASTONOTICE, CityofMaplewoodCityofNorthSaintPaul 1902CountyRoadBEast2400MargaretStreet Maplewood,MN55109NorthSaintPaul,MN55109 SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. CouncilmemberJuenemannmovedtoapprovetheResolutionfortheAwardofBidstoTower Asphaltintheamountof$713,201.05fortheMyrtle-SterlingStreetImprovements,CityProject 07-19. RESOLUTION08-04-054 AWARDOFBIDS BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA,thatthe bidofTowerAsphaltintheamountof$713,201.05,whichincludesthebasebidplusbidalternate #1,isthelowestresponsiblebidfortheconstructionofMyrtle-SterlingStreetImprovements City Project07-19,andthemayorandclerkareherebyauthorizedanddirectedtoenterintoa contractwithsaidbidderforandonbehalfofthecity. Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessaryto implementthefinancingplanfortheproject. April28,2008 10 CityCouncilMeetingMinutes th Adoptedbythecouncilonthis28dayofApril2008. SecondedbyCouncilmemberHjelle.Ayes Councilmembers Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed. H.VISITORPRESENTATIONS 1.DavidSchelling,1955GreenbrierStreet,Maplewood. Mr.Schellingspokeregardingpast newspaperarticlesintheSt.PaulPioneerPressregardingthestateoftheCityof Maplewood.InhisopiniontheCityofMaplewoodshouldbeauditedbackatleast7years. 2.BillSchriener,1098BeaverCreekParkway,Maplewood.Mr.Schrienersaidhewas pleasedtoseethecityisrecognizingBuildingSafetyWeek.Mr.Schrieneralsospoke regardingthisBeaverCreekdevelopmentandongoingconcernsthathehaswiththis area. 3.ElizabethSletten,2747ClarenceStreetNorth,Maplewood.Ms.Slettensaidsheagrees thattheCityofMaplewoodshouldbeaudited;howevershefelttheauditshouldgoback 10years,notjust7yearsasMr.Schellingsuggested. I.CONSENTAGENDA 1.MayorLongriemovedtoapproveitem1. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 2.MayorLongriemovedtoapproveitem2. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 3.CouncilmemberNephewmovedtoapproveitem3. SecondedbyCouncilmemberRossbach.Ayes Councilmembers Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed. 4.MayorLongriemovedtoapproveitem4. SecondedbyCouncilmemberHjelle.Ayes All April28,2008 11 CityCouncilMeetingMinutes Themotionpassed. 5.MayorLongriemovedtoapproveitem5. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 6.CouncilmemberJuenemannmovedtoapproveitem6. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 7.CouncilmemberJuenemannmovedtoapproveitem7. SecondedbyMayorLongrie.Ayes All Themotionpassed. table 8.CouncilmemberHjellemovedtotheAuthorizationtoPurchaseInsuranceAgent Services. SecondedbyMayorLongrie.Ayes Mayor Longrie, CouncilmembersHjelle &Nephew Nays Councilmembers Juenemann, &Rossbach table Themotiontopassed. MayorLongriemovedtorecommendthattheinsurancecompanycomebeforethecounciland describethetypesofcoverage,ridersandriskinsurancethattheCityofMaplewoodhasatthe May12,2008,councilmeeting. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 9.CouncilmemberHjellemovedtoapproveitem9. SecondedbyCouncilmemberRossbach.Ayes All Themotionpassed. 10.CouncilmemberRossbachmovedtoapproveitem10. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. April28,2008 12 CityCouncilMeetingMinutes . 11.MayorLongriemovedtoapproveitem11 SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 12.CouncilmemberJuenemannmovedtoapproveitem12. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 13.CouncilmemberRossbachmovedtoapproveitem13. SecondedbyCouncilmemberNephew.Ayes-All Themotionpassed. 1.ApprovalofClaims MayorLongriemovedApprovalofClaims. ACCOUNTSPAYABLE: $144,356.76Checks#75248thru#75300 $309,549.47Disbursementsviadebitstocheckingaccount Dated04/03/08thru04/10/08 $139,951.70Checks#75301thru#75353 $150,507.36Disbursementsviadebitstocheckingaccount dated04/10/08thru04/17/08 __________________ $744,365.29TotalAccountsPayable PAYROLL $563,575.24PayrollChecksandDirectDepositsdated04/18/08 $4,228.75PayrollDeductioncheck#1005097thru#1005099 dated04/18/08 ___________________ $567,803.99TotalPayroll GRANDTOTAL $1,312,169.28 SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. April28,2008 13 CityCouncilMeetingMinutes 2.Purchaseof2008-2009WinterRoadSalt. MayorLongriemovedapprovaltoPurchase2008-2009WinterDe-IcingRoadSaltUnderState Contract. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 3.UpperAftonRoadImprovements,CityProject07-27,ResolutionOrderingPreparationof AssessmentRoll. CouncilmemberNephewmovedapprovaloftheUpperAftonRoadImprovements,CityProject07-27, ResolutionApprovingPlansandAdvertisementforBidsandOrderingthePreparationofthe AssessmentRoll. RESOLUTION08-04-055 APPROVINGPLANS ADVERTISINGFORBIDS th WHEREAS,pursuanttoresolutionpassedbythecitycouncilonApril14,2008,plans andspecificationsforUpperAftonRoadImprovements,CityProject07-27,havebeenprepared by(orunderthedirectionof)thecityengineer,whohaspresentedsuchplansandspecifications tothecouncilforapproval, NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOF MAPLEWOOD,MINNESOTA: 1.Suchplansandspecifications,acopyofwhichareattachedheretoandmadea parthereof,areherebyapprovedandorderedplacedonfileintheofficeofthecityclerk. 2.Thecityclerkshallprepareandcausetobeinsertedintheofficialpaperandinthe ConstructionBulletinanadvertisementforbidsuponthemakingofsuchimprovementundersuch approvedplansandspecifications.Theadvertisementshallbepublishedtwice,atleasttwenty- onedaysbeforethedatesetforbidopening,shallspecifytheworktobedone,shallstatethat bidswillbepubliclyopenedandconsideredbythecouncilat2:00p.m.onthe30thdayofMay, 2008,atthecityhallandthatnobidsshallbeconsideredunlesssealedandfiledwiththeclerk andaccompaniedbyacertifiedcheckorbidbond,payabletotheCityofMaplewood,Minnesota forfivepercentoftheamountofsuchbid. 3.Thecityclerkandcityengineerareherebyauthorizedandinstructedtoreceive, open,andreadaloudbidsreceivedatthetimeandplacehereinnoted,andtotabulatethebids received.Thecouncilwillconsiderthebids,andtheawardofacontract,attheregularcity th councilmeetingofJune9,2008. RESOLUTION08-04-056 April28,2008 14 CityCouncilMeetingMinutes ORDERINGPREPARATIONOFASSESSMENTROLL WHEREAS,thecityclerkandcityengineerwillreceivebidsfortheUpperAftonRoad Improvements,CityProject07-27. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthatthecityclerkandcityengineershallforthwithcalculatetheproperamounttobe speciallyassessedforsuchimprovementagainsteveryassessablelot,pieceorparcelofland abuttingonthestreetsaffected,withoutregardtocashvaluation,asprovidedbylaw,andthey shallfileacopyofsuchproposedassessmentinthecityofficeforinspection. FURTHER,theclerkshall,uponcompletionofsuchproposedassessmentnotifythe councilthereof. SecondedbyCouncilmemberRossbach.Ayes Councilmembers Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed. 4.TraneMaintenanceAgreementforMCC. MayorLongriemovedapprovaloftheTraneMaintenanceAgreementfortheMCCfor2008. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 5.RequesttoRetrofitCityHall/PoliceDepartmentRoof-TopExhaustUnits. MayorLongriemovedtoapprovetherequesttospend$12,700toRetrofitCityHall/Police DepartmentRoof-TopExhaustUnitstobepaidforfromfundGL#101-115-4430. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 6.AuthorizationtoProceedBruentrupFarmBarnRemodelingProject(2170CountyRoad D). CouncilmemberJuenemannmovedtorecommendAuthorizingtheMinnesotaHistoricalSociety StateCapitalProjectsGrants in-Aid Agreement #28C6217 for $223,332 and authorize the Building OfficialtoproceedwiththegrantapprovedprojectbudgetfortheBruentrupFarmBarnRemodeling Project(2170CountyRoadD). April28,2008 15 CityCouncilMeetingMinutes April28,2008 16 CityCouncilMeetingMinutes April28,2008 17 CityCouncilMeetingMinutes April28,2008 18 CityCouncilMeetingMinutes April28,2008 19 CityCouncilMeetingMinutes April28,2008 20 CityCouncilMeetingMinutes April28,2008 21 CityCouncilMeetingMinutes SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. April28,2008 22 CityCouncilMeetingMinutes 7.ConsiderApprovalofAmendmentstoExistingDevelopmentContracts-CommonBond CommunitiesforTrailsEdgeTownHouses(CenturyandLarpenteurAvenues). CouncilmemberJuenemannmovedApprovalofAmendmentstoExistingDevelopmentContracts CommonBondCommunitiesforTrailsEdgeTownHouses(CenturyandLarpenteurAvenues). ASSIGNMENTANDASSUMPTIONOFCONTRACTFOR PLANNEDUNITDEVELOPMENT THISASSIGNMENTANDASSUMPTIONOFCONTRACTFORPLANNEDUNIT DEVELOPMENT( Assignment) is made as of this ___ day of ________, 2008, by and between ST.PAULSMONASTERY,TRAILS aMinnesotareligiouscorporation(the Monastery) and EDGETOWNHOMESLIMITEDPARTNERSHIP ,aMinnesotalimitedpartnership(the Partnership). RECITALS: A.TheMonasteryandtheCityofMaplewood,Minnesota(the City) are parties to thatcertainCityofMaplewood,RamseyCounty,Minnesota,ContractforPlannedUnit Development,St.Paulent,CityProject07-02(the s Monastery Re-DevelopmContract) dated as ofMarch19,2008,theapplicabletermsofwhichareincorporatedhereinbythisreference. AllcapitalizedtermsusedinthisAssignment,unlessotherwisedefinedherein,shallhave themeaningsgiventhemintheContract. B.TheContractcontemplatescertaindevelopmentwhichistoincludethe constructionofthe48townhomeunits(theCreditProject Tax) to be constructed by the PartnershiponlandlegallydescribedonExhibitAattachedhereto(the Tax Credit Land). C.TheMonastery,CommonBondAcquisition,LLCandTubmanFamilyAlliance& Chrysalis,ACenterforWomen,Inc.( Tubman) entered into a Site Preparation and Infrastructure ReimbursementAgreementdatedApril___,2008(the Infrastructure Agreement). D.CommonBondAcquisition,LLChasassigneditsinterestintheTrailsEdge PurchaseAgreement(asdefinedintheInfrastructureAgreement)withtheMonasterytothe Partnership. E.TheMonasteryintendsbythisAssignmenttoassignitsrightsintheContract relatedtotheTaxCreditProject,andthePartnershipintendsbythisAssignmenttoacceptsuch assignmentandtoassumecertainobligationsoftheMonasteryundertheContractastheyrelate totheTaxCreditProject,allinaccordancewiththetermsoftheContractandthisAssignment. NOW,THEREFORE,inconsiderationoftheRecitals,themutualcovenantscontained hereinandothergoodandvaluableconsideration,thereceiptandsufficiencyofwhicharehereby acknowledged,theMonasteryandthePartnershipherebyagreeasfollows: 1.AssignmentandAssumptionofRightsRelatedtoTaxCreditProject. The MonasteryherebyassignsitsrightsandobligationsundertheContractrelatedtotheTaxCredit Project(the Tax Credit Project Rights) to the Partnership, and the Partnership hereby accepts suchassignmentandassumesandagreestoperformtherightsandobligationsrelatedtothe TaxCreditProjectinthemannercontemplatedbytheContract,excepttotheextentthatsuch obligationsareretainedbytheMonasteryherein.NotwithstandingthisAssignment,the April28,2008 23 CityCouncilMeetingMinutes MonasteryhasretainedcertainobligationsthatrelatetotheTaxCreditProjectasfurthersetforth herein. 2.ObligationsRetainedbyMonastery. a.TheMonasteryagreestoprovide,orcausetobeprovided,theimprovements requiredbySections1and2oftheContractortoreimbursetheCityforthecostof thoseImprovementstotheextentsuchcostsmustbepaidbytheMonasteryin accordancewiththeContract.ThePartnershipshallreimbursetheMonasteryfor itsportionofsuchcostsinaccordancewiththeInfrastructureAgreement. b.ThePartnershipshallpaytotheCitytheportionoftheParkAvailabilityCharge applicabletotheTaxCreditLand.TheMonasteryagreesthatthePartnership shallnotberesponsibleforpaymentofanyportionoftheParkAvailabilityCharge applicabletothepropertysubjecttotheContract,exceptfortheParkAvailability ChargeapplicabletotheTaxCreditLand c.TheMonasteryshallprovidetheLettersofCreditrequiredbytheCitypursuantto Sections5and7oftheContractandthePartnershipshallpaytheMonastery$667 towardtheinitialcostoftheLetterofCreditand331/3%ofanyrenewalcost, subjecttoandinaccordancewiththeInfrastructureAgreement. d.TheMonasteryagreesthattherights-of-way,easements,pondsandinfiltration basinsdescribedinSections8,9,10and11oftheContractareonlandretained bytheMonasteryorCommonBond,notonthePartnership s land. The Monastery willmakethenecessarydedicationsforthoserights-of-way,easements,ponds andinfiltrationbasins. e.TheMonasteryshallmaintainacausetobemaintainedandshallberesponsible forallinsurancerequirementsofthedeveloperundertheContract. f.AnyobligationundertheContractnotspecificallyaddressedhereinshallremain theobligationoftheMonastery. 3.RepresentationsofthePartnership.ThePartnershipmakesthefollowing representations: a.ThePartnershipisalimitedpartnership,dulyorganizedunderthelawsoftheState ofMinnesotaandingoodstandingunderthelawsoftheStateofMinnesota. b.TherearenopendingorthreatenedlegalproceedingsofwhichthePartnership hasnotice,contemplatingtheliquidationordissolutionofthePartnershipor threateningitsexistence,orseekingtorestrainorenjointhetransactions contemplatedbythisAssignment,ortheContract,orquestioningtheauthorityof thePartnershiptoexecuteanddeliverthisAssignmentorthevalidityofthis Assignment,ortheContract. c.TheexecutionanddeliveryofthisAssignmentbythePartnershiphavebeenduly authorizedbythePartnership. April28,2008 24 CityCouncilMeetingMinutes d.NeithertheexecutionanddeliveryofthisAssignment,theconsummationofthe transactionscontemplatedhereby,northefulfillmentoforcompliancewiththe termsandconditionsofthisAssignmentisprevented,limitedby,orconflictswith orresultinabreachof,theterms,conditionsorprovisionsofanyevidencesof indebtedness,agreement,orinstrumentofwhatevernaturetowhichthe Partnershipisnowapartyorbywhichitisbound,orconstitutesadefaultunder anyoftheforegoing. 4.ImmediateAssignment/ScopeofAssumption.ThisAssignmentisintendedtobe effectiveimmediatelyuponthelaterof(a)executionbytheMonasteryandthePartnershipand (b)thedulyauthorizedexecutionoftheCity s Consent. 5.ReimbursementofCosts.ThePartnershipshallreimbursetotheMonastery33 1/3%ofthecostpaidbytheMonasteryunderSection6oftheContract,subjecttoandin accordancewiththeInfrastructureAgreement. 6.DisputeResolution.Allclaims,disputesandothermattersinquestionbetween thepartiesarisingoutof,orrelatingtothisAgreementshallbesettledinDistrictCourtprovided theclaim,disputeorothermatterinquestioncannotbesettledbydirectdiscussion,non-binding mediationorvoluntarybindingarbitrationifagreedtobybothparties.Thevenueforlitigationshall beRamseyCounty,Minnesota,unlessspecificallyagreedotherwise. 7.CertificateofOccupancy.WithrespecttoParagraph13and14oftheContract, theagreementsandobligationsofDeveloperthereundershallbesatisfiedwithrespecttotheTax CreditProjectupontheissuanceofaCertificateofOccupancyfortheprojectandthose provisionsshallnotlimitthePartnershiporauthoritytopayitscontractorsinaccordance s right withtheapplicablecontractsbetweenthemandthePartnership. 8.CityConsent .ThisAssignmentshallonlybeeffectiveuponexecutionofthe attachedConsentbytheCity. 9.Miscellaneous. a.ConsentsandApproval.Inallcaseswhereconsentsorapprovalsarerequired hereunder,suchconsentsorapprovalsshallnotbeunreasonablyconditioned, delayedorwithheld.Thepartiesagreetoactexpeditiouslyandingoodfaithto accomplishthegoalsofthisAssignment. b.GoverningLaw.ThisAssignmentshallbeconstruedandenforcedaccordingto andgovernedbythelawsoftheStateofMinnesota. c.TimeoftheEssence.Timeisoftheessenceintheperformanceofthis Assignment. d.Assignment.NeitherpartymayassignitsrightsunderthisAssignmentorthe Contractwithoutthepriorwrittenconsentoftheother. e.Counterparts.ThisAssignmentmaybeexecutedinanynumberofcounterparts, allofwhichshallconstituteasingleagreement,andanyoneofwhichshallbe deemedanoriginal. April28,2008 25 CityCouncilMeetingMinutes f.EntireAgreement .ThisAssignment,togetherwiththeInfrastructureAgreement andCityConsent,setforththeentireagreementofthepartiesheretowithregard tothemattersetforthherein.Nootheragreement,statementorpromisemadeby anyotherpartyorbyanyofficer,agentoremployeeofanypartytothis AssignmentthatisnotinwritingandsignedbybothpartiestothisAssignment, shallbebindingoneitherparty. g.Relationship.NothingcontainedinthisAssignmentshallcreateanyrelationship betweenthepartiesheretootherthanthatofcooperatingindependententities,and shallnotbedeemedtocreateapartnershiporjointventurebetweenandamong theparties. INWITNESSWHEREOF,thepartiesheretohavecausedthisAssignmenttobedulyexecutedon thedatesetforthbelow. Dated:ST.PAUL S MONASTERY By: Its: Dated:TRAILSEDGETOWNHOMESLIMITED PARTNERSHIP By:CommonBondInvestmentCorporation ItsGeneralPartner By: JosephL.Holmberg Its:President April28,2008 26 CityCouncilMeetingMinutes CONSENT THISCONSENTbyTheCITYOFMAPLEWOOD,MINNESOTA(the City)is attached to andincorporatedintheAssignmentandAssumptionofContractforPlannedUnitDevelopment betweenStPaulandTrailsEdgeTownhomesLimitedPartnership s Monastery (the Monastery) (the Partnership). WHEREAS,TheMonastery,enteredintoaContractforPlannedUnitDevelopmentdated March19,2008(the Contract); and WHEREAS,theMonasteryhasagreedtoconveytheportionofthepropertysubjecttothe ContractdescribedonExhibitAtotheAssignmentandAssumptionforthedevelopmentofa48- unitrentaltownhomeproject(the Tax Credit Project); and WHEREAS,theMonasteryhaspursuanttotheAssignmentandAssumptionassigned certainresponsibilitiestothePartnershiptothePartnershipwhiletheMonasteryhasretained certainotherresponsibilities. NOW,THEREFORE,theCityherebyconsentstotheattachedassignmentand assumptionandagreesasfollows: .TheCityherebyacknowledgesreviewandapprovalof 1.PlansandSpecifications thePlansandSpecificationsfortheconstructionoftheTaxCreditProject. 2.NoCrossDefault . (a)TheCityherebyagreesthataneventofdefaultbytheMonasteryunderthe ContractshallnotconstituteaneventofdefaultbythePartnershipunderthe Contract.TheCityagreesnottoexerciseandrightsandremediesunderthe ContractwithrespecttotheTaxCreditProjectasaresultofaneventofdefaultby theMonastery.AbreachoftheContractbytheMonasteryshallnotconstitutea basisfordenyingbuildingoroccupancypermitstothePartnershipfortheTax CreditProject. (b)TheCityagreesthatthefailuretocommenceorcompletethedevelopmentsother thantheTaxCreditProjectdescribedintheContractshallnotconstituteadefault bythePartnership. 3.UponcompletionofconstructionoftheTaxCreditProject,theCitywillissue,after customaryandrequiredpublicinspectionsofthepremisesand/orapprovals, occupancypermitsinatimelyfashionandwithoutregardtothelevelofcompletion ofthepublicorprivateimprovementsthatarepartofthePlannedUnit Development,butoutsideoftheTaxCreditProject. CITYOFMAPLEWOOD,MINNESOTA By: Its: Dated: April28,2008 27 CityCouncilMeetingMinutes SITEPREPARATIONANDINFRASTRUCTURE REIMBURSEMENTAGREEMENT THISSITEPREPARATIONANDINFRASTRUCTUREREIMBURSEMENT AGREEMENTST.PAUL'S ( Agreement) is dated as of April ___, 2008, and is by and among MONASTERYCOMMONBOND ,aMinnesotareligiouscorporation(the Monastery), ACQUISITION,LLCTUBMAN ,aMinnesotalimitedliabilitycompany( CommonBond), and FAMILYALLIANCE&CHRYSALIS,ACENTERFORWOMEN,INC. ,aMinnesotanonprofit corporation( Tubman). WHEREAS ,theMonasteryownsthepropertylocatedat2675LarpenteurAvenueEastin theCityofMaplewood,CountyofRamsey,StateofMinnesotaaslegallydescribedonExhibitA (the Property); and WHEREAS ,CommonBondandTubmaneachdesiretopurchase,andtheMonastery desirestosell,aportionoftheProperty;and WHEREAS ,theMonasteryhasenteredintoaRealEstatePurchaseAgreementfor FamilyTownhomeCommunitydatedMay24,2006,asamendedFebruary26,2007(collectively, the Trails Edge Purchase Agreement) with CommonBond for the purchase of a portion of the Property;and WHEREAS ,theMonasteryenteredintoseparatepurchaseagreementswithTubmanand CommonBondforotherportionsoftheProperty;and WHEREAS ,theMonasteryhasenteredintoaContractforPlannedUnitDevelopment datedMarch19,2008attachedheretoasExhibitB(the PUD Contract), WHEREAS ,CommonBondintendstoassignitsrightsintheTrailsEdgePurchase AgreementtopurchasethatportionofthePropertytobeusedfortheconstructionof48 townhomes(the Trails Edge Project) to Trails Edge Townhomes Limited Partnership (the Partnership). NOWTHEREFORE ,inconsiderationofthemutualbenefitforallparties,thereceiptand sufficiencyofwhichisherebyacknowledged,theMonastery,CommonBondandTubmanagree tothefollowing: CompletionofInfrastructure 1..TheMonasteryagreestooverseethecompletionofthe infrastructureworknecessaryforthePropertyinaccordancewiththePUDContract, includingbutnotlimitedtothegradingnecessaryfortheinstallationofthebuildingsonthe site,gradingrequiredtodirectwaterawayfromthesite,installationofnecessarystorm sewerandponding,streetconstructionandretainingwallconstruction.Nothingherein shallmaketheMonasteryresponsibleforanydefectsintheconstructionofthe infrastructure,andCommonBond s and Tubmans sole remedy for construction defects shallbetopursueanactionagainstthecontractor.TheMonasteryagreestoassignthe contract s warranties for construction of the infrastructure on the applicable parcels to CommonBond,thePartnershipandTubmanandtoobtainthecontractor s consent to suchassignment. InfrastructureCosts 2..Infrastructurecostsshallconsistofthefollowingcosts,as reasonableandappropriate,incurredandpaidbytheMonastery(the Infrastructure Costs ): April28,2008 28 CityCouncilMeetingMinutes a.AllsitepreparationchargedbyMcGoughCompany( McGough) including but not limitedtoroughgradingofthesite,siteworkrelatedtopondsandstormsewers,and sitepreparation,includingastotheTrailsEdgeProjectsitepreparationforpad installationascoveredbytheseparatesitepreparationcontractbetweenthe MonasteryandMcGough,dated__________________,2008forthesumnotto exceed$_________________. b.AllcostsincurredinobtainingapprovaloftheRamsey-WashingtonWatershedDistrict (the Watershed District). c.Allplattingexpensecostsincurredinobtainingthefinalplattobefiledwiththe RamseyCountyRecorder. d.Allpondandsoilboringcostsrelatedtothepublicroadsthatwillrunthroughthe Property. e.AllcostsrelatedtoconstructingarightturnlaneoffCenturyAvenueontotheProperty, totheextentthecostsarenotincludedinCityofMaplewoodProject07-24asdefined inSection4. f.AllcityengineeringandsignagecostsbilledseparatelyfromtheCityofMaplewood Project07-02. g.AllcostsincurredbytheMonasteryinobtaininglettersofcredittomeettheCityof MaplewoodwithCityofMaplewoodProject07-24. s requirements to move forward h.Allout-of-pocketcosts,includingsoftcosts,incurredbytheMonasterywhichare necessaryordesirabletocompletetheworkprovidedfor,ordescribedbyitems1.a.- g.,includingengineeringandsurveyexpenses(butexcludingMonastery s administrative,legal,andsimilarcosts)andwhichareinconnectionwiththe infrastructurerelatedtothePropertyasprovidedforin1.a.-g.above,andwhichwill benefitallpartiesofthisAgreement. AllocationMethods .SubjecttoSection7below,thepartiesagreetoallocateall 3. InfrastructureCostsasfollows: a.AllcostsrelatedtotheWatershedDistrictapprovalsandallcostsrelatedtoponds, sitework,andstormsewershallbeallocatedtothepartiesonthebasisofthenumber ofsquarefeetofimpervioussurfaceasdefinedbySundeEngineering,PLLC( Sunde Engineering . ) as set forth on Exhibit C b.AllcostsincurredbyMcGoughingradingthesitefortheCityofMaplewoodpublic roadsshallbeallocatedtothepartiesbasedonlinealfootageofeachparty s parcel(s) oflandassetforthonExhibitC. c.Allcostsincurredforsitepreparationfurtherdefinedascutandfillworkdoneby McGoughshallbebasedonthesquarefootageofeachparty s parcel(s) as defined by SundeEngineeringassetforthonExhibitC. d.AllcostsresultingunderSection2c.,d.,e.,f.,g.andh.aboveshallbesplitevenly betweenthethreepartiestothisAgreementassetforthonExhibitC. e.Allcostsforfoundationwork,sanitaryandwaterspecificallyforthenewmonastery buildingwillbepaidexclusivelybytheMonastery. April28,2008 29 CityCouncilMeetingMinutes shallnotbeamendedormodifiedexceptinaccordancewithSection13ofthis ExhibitC Agreement.AnestimateofthetotalInfrastructureCostsallocatedtoeachpartybasedon theallocationsetforthinthisSectionissetforthonExhibitD attachedhereto.Theparties understandthatExhibitDisanestimateonlyandactualtotalcostswillbeallocatedtothe partiesasprovidedherein;provided,however,thatthetotalamounttobepaidby CommonBondpursuanttothisSectionshallnotexceed$305,000withoutCommonBond s and,withrespecttotheTrail s Edge Project, the Partnerships written consent and subject inalleventstoParagraph19andthatthetotalamounttobepaidbyTubmanpursuantto thisSectionshallnotexceed$285,000withoutTubman s written consent. PublicImprovements 4..Theterm Public Improvements for the purposes of this AgreementshallmeantheconstructionbytheCityofMaplewood(the City) of the LarpenteurAvenueTrail,theconstructionofBenetRoadandMonasteryWay,theright turnlaneonCenturyAvenue,andtheassociatedsanitarysewer,watermainandstorm drainageimprovementstobemadebytheCityunderadeveloper s agreement with the Monastery,CityProject07-24.ThecostofthesePublicImprovementsisestimatedtobe $1,144,487perthePUDContract,andtheCitywillassesseachlandowner s share of thesecostsdirectlyagainsteachparcelperthefinalplattingaccordingtothelineal footageofroadaccessmeasuredbyRamseyCountyassetforthinExhibitC.Thecosts attributabletotheconstructionofBenetRoadwillbepaidbyCommonBondandthe MonasterypursuanttoSection5below. Allpartiesagreetoabidebythespecialroadassessmentandnotappealtheproposed assessment. BenetRoadAssessment 5..AparceloflandtobepurchasedbyCommonBondoutsideof theTrailsEdgeProjectincludesaccesstothefuturesitelocationoftheMonasteryvia BenetRoad.TheMonasteryherebyagreestopayCommonBondone-halfofthespecial assessmentrelatedtotheconstructionofBenetRoaduntilpaidinfulluponreceiptofan invoiceforsuchfromCommonBondeachMayandOctober. DevelopersAgreement 6..InconsiderationfortheMonasteryactingasdeveloperwiththe CityofMaplewoodtoprovidefortheconstructionofpublicroadwayswhichbenefit CommonBondandTubman,CommonBondandTubmanagreetothetermsofthePUD Contractasapplicable,subjecttotheAssignmentandAssumptionAgreementintheform attachedheretoasExhibitG(the Assignment and Assumption Agreement). The MonasteryagreestoenterintotheAssignmentandAssumptionAgreementonorbefore May1,2008. SettlementofSharedCosts 7..Asthedeveloper,theMonasterywillincurthe InfrastructureCostsdescribedinSection2above.TheMonasterywillrecoversuchcosts inthefollowingmanner: a.CommonBondandtheMonasteryagreetoestimatethetotalofanyandallcosts allocatedunderthisAgreement(otherthantheCityassessmentsreferencedin Paragraph4)fortheTrailsEdgeProjectat$205,000,whichwillbepaidatthetimeof closingundertheTrailsEdgePurchaseAgreement.Totheextenttheactualincurred costsaregreaterorlessthantheestimate,thedifferencewillbeincludedinthecosts allocatedtoCommonBondfortheseniorhousingprojectassetforthinsubparagraph 7.b.below. b.CommonBondSeniorHousing CommonBond agrees to pay the allocated cost for theseniorhousingandthedifferencebetweentheactualandestimatedcostssetforth insubparagraph7.a.aboveatthetimeoftheclosingfortheseniorhousingpurchase, estimatedtobeinOctober,2008. April28,2008 30 CityCouncilMeetingMinutes c.Tubman The Monastery will invoice Tubman for its share of the allocated costs set forthinSection3onamonthlybasisastheMonasteryincursthecosts.The PromissoryNoteandMortgageenteredintobyTubmaninfavoroftheMonastery dated___________,2008,willbeadjustedtoreflectTubman s share of the allocated costs. McGoughContractforInfrastructureWork .TubmanandCommonBondrecognizethat 8. theMonasterywillbenamedasownerontheagreementwithMcGoughforallsitework describedinSection2.a.above,whichagreementwillbesubstantiallyintheform attachedheretoasExhibitF(the McGough Contract). Tubman and CommonBond have reviewedtheMcGoughContractandapproveperformanceofthesiteworkbyMcGough consistentwiththetermsoftheMcGoughContract.Anychangestothesiteworktobe performedbyMcGoughundertheMcGoughContractwhichrequiretheexecutionofa changeordershallrequireapprovalbyallpartiestothisAgreement.Monasterywill providetoTubman,CommonBondandthePartnershiparequestforapprovaltogether withinformationreasonablyadequateforTubmanandCommonBondtobeabletogive theapproval,whichapprovalshallnotbeunreasonablywithheldordelayed.Tubman, CommonBondand/orthePartnershipmustobjectinwritingtoanysuchrequestwithinfive (5)businessdaysofdeliveryorapprovalshallbedeemedgiven.Allobjectionsby Tubman,CommonBondand/orthePartnershipshallbeinwritingandshallstatethe specificnatureoftheobjectionand(asfeasible)aspecificrequestorrecommendationfor correctionormodification.Tubman,CommonBondandthePartnershipagreetohave representativesoftheirorganizationsignoffonallworkperformedundertheMcGough Contractapprovingthesiteworkofthecontractorpriortofinalpaymentbeingmadeby theMonastery,subjecttoandinaccordancewiththerequirementsandconditionsofthe McGoughContract.PaymentwillbemadeinaccordancewiththeMcGoughContract. TheMonasteryagreestoassignthewarrantiestoTubman,CommonBondandthe PartnershipasdescribedinSection1above. Timing 9..TheMonasteryagreestousecommerciallyreasonableeffortstocause McGoughtocompletetheinfrastructureworksubstantiallyinaccordancewiththe ScheduleattachedheretoasExhibitE,exceptthattheMonasterydoesnotundertaketo guaranteeMcGough s performance, and the Monastery shall not be liable to the parties heretoforanyfailurebyMcGoughtocompletetheinfrastructureworkinaccordancewith ExhibitE. ForceMajeure 10..Anyprevention,delayorstoppageduetostrikes,labordisputes,actsof God,inabilitytoobtainlaborormaterials,governmentalrestrictions,governmental controls,enemyorhostilegovernmentaction,civilcommotion,fireorothercasualty,and othercausesbeyondthecontroloftheMonasteryorMcGoughshallextendthedatefor completionoftheinfrastructureforaperiodequaltoanysuchprevention,delayor stoppage.TheMonasteryshallgivereasonablypromptnoticetotheotherpartiesofthe occurrencecausingsuchdelay. GoverningLaw 11..ThisAgreementshallbegovernedbyandconstruedinaccordancewith thelawsoftheStateofMinnesota. Recording 12..ThisAgreementshallnotbeacovenantrunningwiththelandandtheparties tothisAgreementagreenottorecordthisAgreementintheofficeoftheCountyRecorder inandforRamseyCounty,Minnesota. EntireAgreementandAmendment 13..ThisAgreementcontainstheentireagreementof thepartieswithrespecttoreimbursementandallocationoftheInfrastructureCostsset forthinSection2andtheallocationofpropertyassessmentsforthePublicImprovements April28,2008 31 CityCouncilMeetingMinutes describedinSection4ofthisAgreement.ThisAgreementmayonlybeamendedor modifiedinwritingbyallpartiesandtotheextenttheamendmentimpactstheTrailsEdge Project,thePartnershipandEnterpriseCommunityInvestment,Inc.mustconsenttothe amendment. Severability .ShouldanyoneormoreoftheprovisionsofthisAgreementforanyreason 14. bedeclaredinvalid,illegalorunenforceableinanyrespect,suchinvalidity,illegalityor unenforceabilityshallnotaffectanyotherprovisionofthisAgreement,andthisAgreement shallbeconstruedasifsuchinvalid,illegalorunenforceableprovisionhadneverbeen containedherein. Waiver 15..ThefailureorforbearanceofanypartytothisAgreementtoenforceany provisions,rightsorremedieswithinthisAgreementononeormoreoccasionsshallnot beconstruedasawaiverorlimitationofthatparty s right to subsequently enforce and compelstrictcompliancewitheveryprovisionofthisAgreement. Counterparts 16..ThisAgreementmaybeexecutedincounterparts,eachofwhichshallbe anoriginal,andallwhich,takentogether,shallconstituteoneandthesameinstrument. BindingEffect 17..TheprovisionsofthisAgreementshallbebindinguponandinuretothe benefitoftherespectivepartiesandtheirrespectiverepresentatives,successorsand assigns.Withoutlimitingthegeneralityoftheforegoing,eachreferencetoCommonBond initscapacityaspurchaserand/orownerofthelandtobeusedfortheTrailsEdgeProject shallmeanandrefertothePartnershiponandafterthedateofthePartnership s purchaseofsaidproperty,regardlessofwhetherornotexpresslystatedherein.Without limitingthegeneralityoftheforegoing,eachreferencetoCommonBondinitscapacityas purchaserand/orownerofthelandtobeusedfortheTrailsEdgeProjectshallmeanand refertothePartnershiponandafterthedateofthePartnership s purchase of said property,regardlessofwhetherornotexpresslystatedherein.CommonBond,oran affiliateofCommonBond(otherthanthePartnership),shallretainallrightsand responsibilitieswithrespecttothelandtobeusedforaHUDfinanced202project. Headings 18..TheheadingsatthebeginningofeachnumberedsectionofthisAgreement aresolelyfortheconvenienceoftheparties,andarenotapartofthisAgreement. LimitationofLiabilityofPartnership 19..TheMonasteryandTubmanacknowledgeand agreethatthePartnership,assuccessortoCommonBondwithrespecttotheTrailsEdge Project,shallhavenoliability,underthisAgreement,theAssignmentandAssumption Agreement,oranyotherdocument,inexcessof$366,228.Suchamountwillrepresent theapproximately$205,000paymentforInfrastructureCostsdiscussedinParagraph7.a andthe$161,228paymentfortheportionoftheassessedcostsforthePublic ImprovementsreferencedinSection4allocatedtotheTrailsEdgeProject.The Monastery,TubmanandCommonBondshallnothaveanyclaimsagainstthePartnership foradditionalpaymentsorotherwiseinconnectionwiththedevelopmentoftheProperty. INWITNESSWHEREOF ,theundersignedpartieshavehereuntoenteredintothis Agreementeffectiveasofthedatefirstsetforthabove. April28,2008 32 CityCouncilMeetingMinutes ST.PAULSMONASTERY By: Its: COMMONBONDACQUISITION,LLC By: Its: TUBMANFAMILYALLIANCE& CHRYSALIS,ACENTERFORWOMEN,INC. By: Its: CONSENT TrailsEdgeTownhomesLimitedPartnership(the Partnership) hereby consents to the termsoftheabove-referencedSitePreparationandInfrastructureReimbursementAgreement (the Agreement) and agrees that after assignment of the Trails Edge Purchase Agreement to thePartnership,itwillperformtheobligationsofthePartnershipinaccordancewiththe Agreement. TRAILSEDGETOWNHOMESLIMITEDPARTNERSHIP By:CommonBondInvestmentCorporation, GeneralPartner By: JosephL.Holmberg,President SecondedbyMayorLongrie.Ayes All Themotionpassed. 8.AuthorizationtoPurchaseInsuranceAgentServices. table CouncilmemberHjellemovedtotheAuthorizationtoPurchaseInsuranceAgentServicesand recommendedthatthisbebroughtbacktothecouncilasaworkshopduetothe30%increaseinfees andthatthisitemshallcomebacktothecouncilduringaworkshopattheMay12,2008,council meeting. April28,2008 33 CityCouncilMeetingMinutes SecondedbyMayorLongrie.Ayes Mayor Longrie, CouncilmembersHjelle &Nephew Nays Councilmembers Juenemann, &Rossbach Themotionpassed. MayorLongriemovedtorecommendtheinsurancecompanytocomebeforethecounciland describethetypesofcoverage,ridersandriskinsurancethattheCityofMaplewoodhasattheMay 12,2008,councilmeeting. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 9.AnnualMaplewoodHistoricalSocietyPayment. CouncilmemberHjellemovedtoauthorizetheAnnualMaplewoodHistoricalSocietyPaymentfor 2007and2008totalling$4,000. SecondedbyCouncilmemberRossbach.Ayes All Themotionpassed. 10.ResolutiontoWaivetheStatutoryTortLimits. CouncilmemberRossbachmovedtoapprovetheResolutionMakingaSelectionNottoWaivethe StatutoryTortLimitsforLiabilityInsurancePurposes. RESOLUTION08-04-062 ARESOLUTIONMAKINGASELECTIONNOTTOWAIVETHESTATUTORYTORTLIMITSFOR LIABILITYINSURANCEPROPOSED WHEREAS, pursuanttopreviousactiontaken,theLeagueofMinnesotaCitiesInsuranceTrust hasaskedtheCitytomakeanelectionwithregardstowaivingornotwaivingitstortliability establishedbyMinnesotaStatutes466.04;and WHEREAS, thechoicesavailableare;tonotwaivethestatutorylimit,towaivethelimitbutto keepinsurancecoverageatthestatutorylimit,andtowaivethelimitandtoaddinsurancetoanew level; NOW,THEREFORE,BEITRESOLVED, thattheMaplewoodCityCouncildoesherebyelect nottowaivethestatutorytortliabilitylimitestablishedbyMinnesotaStatutes466.04;and,thatsuch electioniseffectiveuntilamendedbyfurtherresolutionoftheMaplewoodCityCouncil. AdoptedbytheCityCounciloftheCityofMaplewood,MinnesotaataregularmeetingheldApril28, 2008. April28,2008 34 CityCouncilMeetingMinutes ATTEST: ___________________________________________________________ KarenE.Guilfoile,CityClerkDianaLongrie,Mayor SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 11.ApprovalofPaymenttoSafariSoftwareMaintenanceFees MayorLongriemovedtoapprovethePaymenttoSafariSoftwareMaintenanceFeesintheamountof $10,880.63.. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 12.CenturyAvenueImprovements,CityProject03-15 a.ResolutionApprovingNoParking CouncilmemberJuenemannmovedtoapprovetheCenturyAvenueImprovements,CityProject03- 15. RESOLUTION08-04-057 CENTURYAVENUENOPARKINGRESTRICTIONS WHEREAS,theCityCouncilorderedtheprojectimprovementsfortheCentury th AvenueImprovements(BrookviewDrivetoLakeRoad),CityProject03-15onJune25, 2007;and WHEREAS,theMunicipalStateAidfundswillbeexpendedontheimprovementof CenturyAvenue;and WHEREAS,thesegmentofsaidimprovementdoesnotconformtotheapproved StateAidstandardforunrestrictedparking;and WHEREAS,releaseofMSAfundsisdependentonspecifiedparkingrestrictions. NOW,THEREFORE,ITISHEREBYRESOLVEDthattheCityofMaplewoodshall bantheparkingofmotorvehiclesonthewestsideofCenturyAvenuefromBrookview DrivetoLakeRoad. Datedthis28thdayofApril,2008. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. April28,2008 35 CityCouncilMeetingMinutes 13.TemporaryGamblingResolution CouncilmemberRossbachmovedtoapprovetheTemporaryGamblingResolutionFeeWaiverfor CubScoutPac256fortheeventheldattheTrinityBaptistChurchonJune7,2008,from11:00a.m. until3:00p.m. RESOLUTION08-04-058 TEMPORARYGAMBLINGRESOLUTION BEITHEREBYRESOLVED,bytheCityCouncilofMaplewood,Minnesota,thatCubScoutPac 256isgrantedatemporarylawfulgamblingpermittobeusedatTrinityBaptistChurchlocatedat 2220EdgertonStreet,Maplewood,MinnesotaonJune7,2008,at11:00a.m.to3:00p.m. FURTHERMORE,thattheMaplewoodCityCouncilwaivesanyobjectiontothetimelinessof applicationforsaidpermitasgovernedbyMinnesotaStatute §349.213. FURTHERMORE,thattheMaplewoodCityCouncilrequeststhattheGamblingControlDivision oftheMinnesotaDepartmentofGamingapprovesaidpermitapplicationasbeingincompliance withMinnesotaStatute §349.213. NOW,THEREFORE,beitfurtherresolvedthatthisResolutionbytheCityCouncilofMaplewood, Minnesota,beforwardedtotheGamblingControlDivisionfortheirapproval. SecondedbyCouncilmemberNephew.Ayes-All Themotionpassed. J.AWARDOFBIDS 1.ApprovalofPurchaseforTestingServicesfor a.KohlmanLaneAreaStreetImprovements,CityProject07-21. b.HazelwoodStreetImprovements,CityProject07-25. c.BeamAvenueImprovements,CityProject07-26. d.MaplewoodCivilEngineerII,MichaelThompsongavethepresentation. CouncilmemberHjellemovedtoapproveauthorizingtheMaplewoodCityEngineertoenterintoa contractforserviceswithTerra-Confortestingandqualitycontrol-servicesfortheKohlmanLane AreaStreetImprovements,CityProject07-21intheamountof$12,768.00andfortheHazelwood StreetImprovements,CityProject07-25andBeamAvenueImprovements,CityProject07-26in theamountof$21,405.00. RESOLUTION08-04-059 APPROVEPURCHASEOFTESTINGSERVICES BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA,thatthequotesof TerraCon,Inc.intheamountof$12,768.00fortheKohlmanLaneAreaStreetImprovements (CityProject07-21)andintheamountof$21,405.00fortheHazelwoodStreet(CityProject07- 25)andBeamAvenueImprovements(CityProject07-26)arethelowestresponsiblequotesfor geotechnicaltestingservicesfortheaforementionedpublicimprovementprojects.TheCity Engineerisherebyauthorizedanddirectedtoenterintoacontractwithsaidbidderforandon behalfofthecity. th Adoptedbythecouncilonthis28dayofApril,2008. SecondedbyCouncilmemberRossbach.Ayes-All April28,2008 36 CityCouncilMeetingMinutes Themotionpassed. Thecounciltookashortbreak Thecouncilreconvenedat9:30p.m. K.UNFINISHEDBUSINESS 1.ReviewofDangerousDogSituationandNeighborhoodDisputeat2700Blockof ClarenceStreet,(ResidentRequestedItem) a.MaplewoodPoliceChief,DaveThomallagavethereport. b.CityAttorney,AlanKantrudansweredquestionsofthecouncilandpublic. MayorLongrieaskedifanyonewantedtospeakregardingtheseagendaitems. Ms.DeMarspokeaboutthepitbull 1.MichelleDeMar,2746ClarenceStreet,Maplewood. dogattackinherneighborhoodandherneighborthatwasattackedbyteenagers.She feelstheseteenagersshouldnotbeabletogetawaywithhurtingandharassingpeople. Shealsofeltitisunsafeinherneighborhoodduetothepitbulldogsandwantsthepolice todomoreaboutthisproblemintheneighborhood. 2.ElizabethSletten,2747ClarenceStreetNorth,Maplewood. Ms.Slettencommentedabout thesameproblemsintheneighborhood. 3.VeronicaSletten,2747ClarenceStreetNorth,Maplewood.Ms.Slettenrequestedcopies oftheinformationthecouncilhasinthecouncilpacketsoshecanpassitalongtothe neighborsthatcouldn t be present this evening regarding this matter. 4.BobZick,2515MaplewoodDrive,Maplewood.Hesaidthedefinitionofa dangerous dog needstobebetterdefinedandclarified. 5.VeronicaSletten(spokeTwice)Ms.Slettenmentionedthatapitbullrippedthefaceoffof it s owner and because the hospital did not require a report be filed one was never filed thereforeitmakesitdifficultforpeopletobeawareofthesedangerousanimals. CouncilmemberJuenemannmovedtorequestPoliceChiefandtheCityAttorneylookinto customizingtheproposedordinanceandbringitbacktothecouncil.Atthattimeifthecouncil feelsitiswarrantedthecouncilcandecidewhichboardsorcommissionsshouldreviewthe ordinance. SecondedbyCouncilmemberRossbach.Ayes All Themotionpassed. 2.BeamAvenueStreetImprovements,CityProject07-26. a.ResolutionApprovingPlansandAdvertisingforBids. b.ResolutionOrderingPreparationofAssessmentRoll. c.ApprovalofJoint-PowersAgreementwithCityofNorthSt.Paul. d.MaplewoodCivilEngineerII,MichaelThomsongavethepresentation. April28,2008 37 CityCouncilMeetingMinutes CouncilmemberRossbachmovedtoapprovetheResolutionfortheBeamAvenueImprovements, CityProject07-26.ApprovingPlans,AdvertisingforBids RESOLUTION08-04-060 APPROVINGPLANS ADVERTISINGFORBIDS th WHEREAS,pursuanttoresolutionpassedbythecitycouncilonMarch10 ,2008plans andspecificationsforBeamAvenueImprovements,Project07-26,havebeenpreparedby(or underthedirectionof)thecityengineer,whohaspresentedsuchplansandspecificationstothe councilforapproval, NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOF MAPLEWOOD,MINNESOTA: 1.Suchplansandspecifications,acopyofwhichareattachedheretoandmadea parthereof,areherebyapprovedandorderedplacedonfileintheofficeofthecityclerk. 2.Thecityclerkshallprepareandcausetobeinsertedintheofficialpaperandinthe ConstructionBulletinanadvertisementforbidsuponthemakingofsuchimprovementundersuch approvedplansandspecifications.Theadvertisementshallbepublishedtwice,atleasttwenty- onedaysbeforethedatesetforbidopening,shallspecifytheworktobedone,shallstatethat bidswillbepubliclyopenedandconsideredbythecouncilat10:00a.m.onthe30thdayofMay, 2008,atthecityhallandthatnobidsshallbeconsideredunlesssealedandfiledwiththeclerk andaccompaniedbyacertifiedcheckorbidbond,payabletotheCityofMaplewood,Minnesota forfivepercentoftheamountofsuchbid. 3.Thecityclerkandcityengineerareherebyauthorizedandinstructedtoreceive, open,andreadaloudbidsreceivedatthetimeandplacehereinnoted,andtotabulatethebids received.Thecouncilwillconsiderthebids,andtheawardofacontract,attheregularcity th councilmeetingofJune9,2008. SecondedbyCouncilmemberJuenemann.Ayes Councilmembers Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed. CouncilmemberRossbachmovedtorecommendtheResolutionOrderingPreparationof AssessmentRollfortheBeamAvenueImprovements,CityProject07-26. RESOLUTION08-04-061 ORDERINGPREPARATIONOFASSESSMENTROLL WHEREAS,thecityclerkandcityengineerwillreceivebidsfortheBeamAvenue Improvements,CityProject07-26. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthatthecityclerkandcityengineershallforthwithcalculatetheproperamounttobe speciallyassessedforsuchimprovementagainsteveryassessablelot,pieceorparcelofland April28,2008 38 CityCouncilMeetingMinutes abuttingonthestreetsaffected,withoutregardtocashvaluation,asprovidedbylaw,andthey shallfileacopyofsuchproposedassessmentinthecityofficeforinspection. FURTHER,theclerkshall,uponcompletionofsuchproposedassessmentnotifythe councilthereof. SecondedbyCouncilmemberHjelle.Ayes Councilmembers Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed. CouncilmemberRossbachmovedtoapprovetheJointPowersAgreementbetweentheCityof Maplewood/CityofNorthSaintPaulfortheBeamAvenueImprovements White Bear Avenue to BellaireStreetandfurthermoredirecttheMayorandActingCityManagertosigntheagreement signifyingCityCouncilapproval. JOINT-POWERSAGREEMENT CityofMaplewood/CityofNorthSaintPaul BeamAvenueImprovements-WhiteBearAvenuetoBellaireStreet th THISJOINT-POWERSAGREEMENTmadeandenteredinthis28dayofApril, 2008,byandbetweentheCityofMaplewood,RamseyCounty,Minnesota,andtheCity ofNorthSaintPaul,RamseyCounty,Minnesota. WHEREAS,theCityofMaplewoodandtheCityofNorthSaintPaul,pursuantto theprovisionofMinnesotaStatutesChapter471.59,areauthorizedtoenterinto agreementstoexercisejointlythegovernmentalpowersandfunctionseachhas individually;and, WHEREAS,theCityofMaplewoodisproposingtoreconstructBeamAvenuefrom WhiteBearAvenuetoBellaireAvenue,CityProject07-26;and, WHEREAS,aportionofthissegmentofBeamAvenue,betweenMcKnightRoad andBellaireAvenue,islocatedalongtheboundarybetweentheCityofMaplewoodand theCityofNorthSaintPaul;and, WHEREAS,theCityofNorthSaintPaul,bypreviousagreement,ownsand operatesthemunicipalwatersystemthatrunsalongBeamAvenueandservesthe projectarea;and, April28,2008 39 CityCouncilMeetingMinutes WHEREAS,theCityofNorthSaintPaulwishestoimprovetheirwatersystemby nd replacingexistingwatermanalongBeamAvenuebetweenFrederickStreetand2Street NW;and, WHEREAS,theCityofMaplewoodagreestoincludethewatermanreplacement workasapartoftheBeamAvenueImprovements;and, WHEREAS,theCityofNorthSaintPaulownsandoperatesasanitarysewer systemthatrunsalongBeamAvenuebetweenMcKnightRoadandBellaireAvenue;and, WHEREAS,repairstotheNorthSaintPaulsanitarysewersystemmaybe includedasapartoftheimprovementstoBeamAvenue;and, WHEREAS,theCityofMaplewoodhascontractedwithaconsultingengineer, Kimley-HornandAssociates,Inc.,toprepareafeasibilityreportandfinalplansand specificationsforsaidimprovementstoBeamAvenue,includingthewaterman replacementandsanitarysewerrepairwork;and, WHEREAS,theCityofMaplewoodwillsolicitcompetitivebidsfortheconstruction ofsaidimprovements. NOW,THEREFORE,itisherebyagreedbyandbetweenthepartiesheretoasfollows,to wit: 1.TheCityofNorthSaintPaulshallberesponsibleforstreetandstormdrainage costsforthereconstructionofthesouthhalfofBeamAvenuebetweenMcKnightRoad andBellaireAvenue.Baseduponthecompletedfeasibilityreport,theestimatedtotal projectcostforthesestreetandstormdrainageimprovementsis$459,850,including estimatedconstructioncostsplusa31.5%allowanceforengineeringandadministrative costs.ActualNorthSaintPaulcostparticipationforthestreetandstormdrainage improvementsshallbeasindicatedintheStatementofEstimatedQuantitiestabulation includedinthefinalplans. 2.TheCityofMaplewoodwillincludethewatermanreplacementworkrequestedby theCityofNorthSaintPaulaspartoftheBeamAvenueImprovements.Theproposed watermanreplacementworkisillustratedinattachedExhibit1.TheCityofNorthSaint Paulwillberesponsiblefor50%ofthetotalprojectcosttoreplacethewaterman.Based uponthecompletedfeasibilityreport,theestimatedtotalprojectcostforthese improvementsis$342,000,includingestimatedconstructioncostsplusa31.5% allowanceforengineeringandadministrativecosts.TheestimatedCityofNorthSaint Paulshareis,therefore,$171,000. April28,2008 40 CityCouncilMeetingMinutes 3.TheCityofMaplewoodwillincludesanitarysewerrepairworkrequestedbythe CityofNorthSaintPaulasapartoftheBeamAvenueImprovements.TheCityofNorth SaintPaulwillberesponsiblefor100%ofthecostsforanysanitarysewerrepaireastof McKnightRoad. 4.Uponthecompletionofthestreetreconstruction,watermanreplacement,andany sanitarysewerrepairwork,theCityofMaplewoodshallinvoicetheCityofNorthSaint Paulfortheactualcostofsaidimprovementsbasedupontheactualbidpricesandfinal quantitiesandincludinga31.5%allowanceforengineeringandadministrativecosts. TheCityofNorthSaintPaulshallpaytheCityofMaplewoodwithin30daysofreceiptof theinvoice. 5.TheCityofNorthSaintPaulagreestoamodificationintheserviceareaboundary fortheirwatersystemtoexcludeMaplewoodpropertiesalongtheeastsideofArielStreet southofCountyRoadD.ThisareawillbeaddedtotheserviceareaofSaintPaul RegionalWaterServices.SeeattachedExhibit2detailingtheserviceareaboundary modification. 6.TheCityofMaplewoodandtheCityofNorthSaintPaulagreetoindemnifyeach otherandholdeachotherharmlessfromanyandallclaims,causesofaction,lawsuits, judgments,charges,demands,costs,andexpenses,including,butnotlimitedto,interest involvedthereinandattorneyssandexpensesconnectedtherewith,arising fees and cost outoforresultingfromthefailureofeitherpartytosatisfytheprovisionsofthis agreementorfordamagescausedtootherpartiesasaresultofthemannerinwhichthe CityofMaplewoodortheCityofNorthSaintPaulperformorfailtoperformduties imposedoneachpartybythetermsofthisagreement. 7.Thisagreementshallremaininfullforceandeffectuntilterminatedbymutual agreementoftheCityofMaplewoodandtheCityofNorthSaintPaulorbyan independentarbitratorintheeventthatthereisnotaneutralagreement. 8.Itisagreedthat,exceptasspecificallyprovidedherebytheexecutionofthis agreement,neitherpartyrelinquishesanyrightsorpowerspossessedbyit,neither partyisrelievedofanyresponsibility,dutyorobligationimposedonitbylawor regulation. 9.DataPractices: a.TheCityofMaplewoodandtheCityofNorthSaintPaulagreetocomplywith theMinnesotaDataPracticesActandallotherstateandfederallawsrelating todataprivacyorconfidentiality; April28,2008 41 CityCouncilMeetingMinutes b.TheCityofMaplewoodandtheCityofNorthSaintPaulwillimmediatelyreport toeachotheranyrequestsfromthirdpartiesforinformationrelatingtothis Agreement. c.TheCityofMaplewoodandtheCityofNorthSaintPaulagreetopromptly respondtoeachother s inquiries concerning data requests. 10.ArbitrationofDisputes:Anycontroversyclaimarisingoutoforrelatingtothis Agreementorbreachthereofshallbesettledbyarbitrationinaccordancewiththe rulesoftheAmericanArbitrationAssociation.Judgmentupontheawardrenderedby thearbitratormaybeenteredinanycourthavingjurisdictionthereof. INWITNESSWHEREOF,thepartiesheretohavecausedthisagreementtobe executedbytheirrespectivedulyauthorizedrepresentatives. DatedCITYOFMAPLEWOOD _________________________By___________________________________ ItsMayor By___________________________________ ItsCityManager DatedCITYOFNORTHSAINTPAUL _________________________By___________________________________ ItsMayor By___________________________________ ItsCityManager SecondedbyCouncilmemberNephew.Ayes Councilmembers Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed. April28,2008 42 CityCouncilMeetingMinutes 4.WetlandOrdinanceSecondReading a.EnvironmentalPlanner,ShannFinwallgavethepresentation. b.MaplewoodOpenSpaceNaturalist,GinnyGaynoraddressedandanswered questionsofthecouncil. c.EnvironmentalManager,DuWayneKonewkoansweredquestionsofthecounciland public. MayorLongrieopenedthediscussiontothepublic. .Heaskedifadevelopercametothecity 1.BobZick,2515WhiteBearAvenue,Maplewood withadevelopmentproposalanddecidestocreateapondorwetlandforvisualeffectshe askediftheserequirementswouldapplysincethedeveloperdecidedtocreatethepond orwetland. 2.MikeKoopmeiners,2514MontanaAvenueEast,Maplewood.Mr.Koopmeinerssupports protectingthewetlands.Hehasbutterflygardensandhasremovedbuckthornfromhis propertyandhastriedtorestorethewetlands.Hisconcernisifthecitydecidestoratethe wetlandshehaspropertythatis201feetdeepandheisconcernedthathemayhave troublesellinghispropertytoafamilyifthisordinancehascertainlimitationsthatcould preventsomeonefromhavingaswingsetontheproperty. 3.RalphSletten,2747ClarenceStreetNorth,Maplewood.Mr.Slettencommentedonthe mailinghereceivedregardingthisordinancethatdidnotclearlystatewhatthisordinance wasandhowitcouldaffecthimorhisneighborhood.Mr.Slettenpresentedpictureson displaytoshowthecouncilanddescribedthepropertywheretheoldcompostsiteisand thehistoryofthesurroundingproperty. 4.SharonSandeen,1748GuldenPlace,Maplewood.Ms.Sandeensaidsheisamemberof WakefieldWatchandshelivesonWakefieldLake.Shesaidshehasmanyissueswiththe proposedwetlandordinance.Theareawheresheliveswillbeaffectedbythisproposed wetlandordinance.Shesaidsheisinfavorofwetlandsandhastwolargewetlandsonher property.Ms.Sandeenreviewedthedocumentshehadpreviouslysentthecouncilthat wasincludedinthestaffreport. 5.LindaBryan,1752GuldenPlace,Maplewood.Ms.Bryanspokeregardingthesamearea Ms.Sandeenspokeofandgaveherconcernswiththeproposedwetlandordinanceand concernsforWakefieldLake. 6.SteveBryan,1752GuldenPlace,Maplewood.Mr.BryanisthehusbandofLindaBryan andhespokeabouthiswetlandqualityconcernsandtheWakefieldLakearea. 7.JohnStine,1398MyrtleStreet,Maplewood.Mr.Stinespokeregardingbalancingtheuse ofprivatepropertyandtheprotection,restorationandimprovementofwetlandsandnative habitats.Hesaidhiscareerisinnaturalresourcessoheisverycommittedtotheseissues buthehaslearnedthatabsolutesrarelyworkverywellintermsofbalancinginterests. 8.NancyMontpetit,1742GuldenPlace,Maplewood.Ms.Montpetitsaidshehaslivedhere for36yearsandsheexplainedtheconsequencesofthisproposedwetlandordinanceon herproperty. 9.GaryPearson,1209AntelopeWay,Maplewood.Mr.Pearsonspokeasapropertyowner andfortheownersofBeaverLakeEstatesonMarylandAvenue.Hereceivedinformation aboutthiswetlandordinanceandhehasbeenawareofitthroughPlanningCommission meetings.HewasconcernedabouthowthewetlandordinancewouldaffecttheBeaver LakeEstatesareaandhowthisordinancewouldaffectreplacingoldermanufactured homesandreplacingthemwithnewhomesinthesameplaceintheproposedwetland bufferareas. 10.BruceOlson,2444LarpenteurAvenueEast,Maplewood. Mr.Olsonsaidifyouextenda bufferbeyond50feetyouneedtotakeintoaccountthatitmayextendacrossadrainage divideandintoanotherwetlandarea.Youneedtotakeintoaccountthatyoumaynotbe inthedrainageareaofthewetlandyouaretryingtoprotect,itmightbeinanotherarea. April28,2008 43 CityCouncilMeetingMinutes .Mr.Beskesaidonhispropertyisasmall 11.CraigBeske,2449HillwoodDrive,Maplewood pond,ifyouestablishthebufferzonestoprotectthewetlandandkeepthesedimentsfrom flowingintothewatershed,hehasconcernsbecausehehasastormsewerthatdumps directlyintothepondandthereisnofiltration.Heiscontinuouslypickingcans,bottlesand baseballsoutofthepond.Hedoesn t want restrictions put on what he can do on his property. 12.GinnyYingling,673DorlandRoadSouth,Maplewood. Ms.YinglingservesastheChair ontheEnvironmentalandNaturalResourcesCommissionandstatedthattherehave beensomeexcellentpointsmadethiseveningshesaid.Shesaidshepreviouslyspoken withsomeofthecitizensthatspokeduringthepublictestimonytonight.Ifthecouncil wantstosendthisproposedwetlandordinancebacktotheEnvironmentalandNatural ResourcesCommissionthecommissionwouldbeopentolookingattheissuesand concernsthathavebeenraisedthiseveningandworkwithstaffontheissuesthathave beendiscussed. table MayorLongriemovedtothe(SecondReading)oftheWetlandOrdinanceandsenditback totheEnvironmentalandNaturalResourcesCommissionandstafftoincorporatethecomments thathavebeensharedduringthediscussion. SecondedbyCouncilmemberNephew.Ayes All andstaff CouncilmemberJuenemannmadeafriendlyamendmenttoaddtothe recommendation. Thefriendlyamendmentwasacceptedbybothcouncilmembers. table Themotiontopassed. ____________________________________________________________________________ MayorLongriemovedtocontinuetheremainderofthecouncilmeetingandaddthe remainingitemstotheagendaforthecouncilmeetingonMay5,2008,5:00-7:00p.m. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. ____________________________________________________________________________ 5.ResolutionAdoptinganOrdinancePertainingtoTelevisingofallCityCommission andCouncilMeetings.(SecondReading) 6.ConsiderRevisionCouncilProceduresonOrderofMeetingsandStartingMeetings at6:30p.m. 7.CodeAmendmentsProcedures,PublicHearings,ApplicationsandInitiation (SecondReading) 8.LargeAssemblyPermitandFeeApproval(SecondReading). L.NEWBUSINESS th 1.ConsiderCancellationofMay26CouncilMeetingduetoConflictwithMemorialDay. 2.ConsiderRequestforReimbursementtoformerCityManagerRichardFursman,for EducationalExpenses. April28,2008 44 CityCouncilMeetingMinutes M.COUNCILPRESENTATIONS 1.RequestforIdeasandDesignsforBuildingaPersonalFirePit(CouncilmemberHjelle). 2.TheNicestFirePitinMaplewoodContest(CouncilmemberHjelle). N.ADMINSTRATIVEPRESENTATIONS 1.ReminderofSpecialMeetingat7:00p.m.onMay5,2008,toConsiderCoParLitigation. O.ADJOURNMENT MayorLongrieadjournedthemeetingat11:55p.m. April28,2008 45 CityCouncilMeetingMinutes ß¹»²¼¿ ×¬»³ Ûí SPECIALCOUNCILMINUTES MAPLEWOODCITYCOUNCIL CLOSEDSESSION ,May1,2008 5:00p.m.,Thursday CouncilChambers,CityHall 12-08 A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at5:00p.m.byMayorLongrie. B.ROLLCALL DianaLongrie,MayorPresent ErikHjelle,CouncilmemberPresent Absent KathleenJuenemann,Councilmember JohnNephew,CouncilmemberPresent WillRossbach,CouncilmemberPresent C.APPROVALOFAGENDA CouncilmemberNephewmovedtoapprovetheagendaassubmitted. SecondedbyCouncilmemberHjelle.AyesAll Themotionpassed. D.UNFINISHEDBUSINESS 1.DeclarationofSpecialMeetingTopicsandIntenttoCloseSession a.AttorneyUpdateCarverCrossingLitigation(CoParSettlementDiscussion) ThiswasaclosedthesessionmeetingpursuanttoMinnesotaStateStatute,Chapter13relating toAttorney/Clientprivilegeforthepurposeofdiscussion. E.ADJOURNMENT MayorLongrieadjournedthemeetingat6:46p.m. May1,2008 1 CLOSEDSESSION SpecialCityCouncilMeetingMinutes AgendaI-1 AGENDAREPORT To:ActingCityManagerChuckAhl From:ChiefofPoliceDavidJ.Thomalla Subject:2008PoliceWeekProclamation Date:May1,2008 Introduction May11-17,2008,isPoliceWeek,withThursday,May15,designatedasPeaceOfficers MemorialDay;anditisrequestedtheCityCouncilapprovetheattachedProclamation recognizingthisevent. Background Since1962,theweekcontainingMay15hasbeenobservedasNationalPoliceWeek. Duringthisweek,werecognizetheeffortsofthebravemenandwomenwhoprotectour countryandcommunitywhilewegoaboutourdailybusiness.May15hasbeen designatedbytheCongressandPresidentoftheUnitedStatesasPeaceOfficers MemorialDay,whenwerememberthoseofficerswhohavesacrificedtheirlifeorbeen disabledintheirefforttomaketheworldasaferplaceforeveryone. Thisyear,fallenofficerswillberememberedatanannualEcumenicalServiceatSacred HeartChurchinWaseca.OnMay15,officersfromaroundthestatewillstandat paraderestaroundthePeaceOfficersMemorialonthegroundsoftheMinnesotaState Capitol.Maplewoodpoliceofficershaveparticipatedinthisceremonyofremembrance forthepastseveralyears. Recommendation ItisrecommendedthattheCityCouncilapprovetheattachedProclamationin recognitionof2008PoliceWeekandPeaceOfficersMemorialDay. ActionRequired SubmittotheCityCouncilforreviewandaction. DJT:js Attachment PROCLAMATION WHEREAS ,theCongressandPresidentoftheUnitedStateshavedesignatedMay15 asPeaceOfficersMemorialDayandtheweekinwhichitfallsasPoliceWeek;and WHEREAS ,themembersoftheMaplewoodPoliceDepartmentplayanessentialrolein safeguardingtherightsandfreedomsofthecitizensofMaplewood;and WHEREAS ,itisimportantthatallcitizensknowandunderstandtheproblems,duties andresponsibilitiesoftheirpolicedepartmentandthatmembersofourpolice departmentrecognizetheirdutytoservethepeoplebysafeguardinglifeandproperty, byprotectingthemagainstviolenceordisorderandbyprotectingtheinnocentagainst deceptionandtheweakagainstoppressionorintimidation;and WHEREAS ,theMaplewoodPoliceDepartmenthasgrowntobeamodernandscientific lawenforcementagencywhichunceasinglyprovidesavitalpublicservice; NOW,THEREFORE ,we,theCityCouncilofMaplewood,calluponallcitizensof Maplewoodanduponallpatriotic,civilandeducationalorganizationstoobservethe weekofMay11through17,2008,asPoliceWeek,withappropriateceremoniesin whichallofourpeoplemayjoinincommemoratingpoliceofficers,pastandpresent, who,bytheirfaithfulandloyaldevotiontotheirresponsibilities,haverendereda dedicatedservicetotheircommunitiesand,indoingso,haveestablishedfor themselvesanenviableandenduringreputationforpreservingtherightsandsecurityof allcitizens. WEFURTHER calluponallcitizensofMaplewoodtoobserveThursday,May15,2008, asPeaceOfficersMemorialDayinhonorofthosepeaceofficerswho,throughtheir courageousdeeds,havelosttheirlivesorhavebecomedisabledintheperformanceof duty. INWITNESSWHEREOF ,wehavehereuntosetourhandsandcausedtheSealofthe CityofMaplewoodtobeaffixed. DoneattheCityofMaplewoodthisdateofMay12,2008. _________________________________ DianaLongrie,Mayor ________________________________ ________________________________ KathleenJuenemann,CouncilmemberWillRossbach,Councilmember ________________________________________________________________ ErikHjelle,CouncilmemberJohnNephew,Councilmember AgendaItemI.2. MEMORANDUM TO:CharlesAhl,ActingCityManager FROM:ShannFinwall,AICP,EnvironmentalPlanner ResolutionofAppreciationforJamesBeardsley SUBJECT: DATE:May7,2008,fortheMay12CityCouncilMeeting INTRODUCTION AttachedisaresolutionofappreciationforJamesBeardsley.Mr.Beardsleyservedasa commissionerontheEnvironmentalandNaturalResources(ENR)Commissionforoneyear andtwomonths,fromDecember11,2006toFebruary19,2008;andheservedontheENR Committeefortwoyearspriortothat. COMMITTEEACTION TheENRCommissionunanimouslyrecommendedapprovaloftheresolutionofappreciationfor Mr.BeardsleyattheirApril1,2008,meeting. RECOMMENDATION AdopttheattachedresolutionofappreciationforJamesBeardsley. Attachment: ResolutionofAppreciation RESOLUTIONOFAPPRECIATION WHEREAS,JamesBeardsleyhasbeenamemberoftheMaplewood EnvironmentalandNaturalResourcesCommissionforoneyearandtwomonths, fromDecember11,2006,toFebruary19,2008;andservedontheEnvironmental andNaturalResourcesCommitteefortwoyearspriortothat,andhasserved faithfullyinthatcapacity;and WHEREAS,theEnvironmentalandNaturalResourcesCommissionhas appreciatedhisexperience,insightsandgoodjudgment;and WHEREAS,Mr.Beardsleyhasfreelygivenofhistimeandenergy,without compensation,forthebettermentoftheCityofMaplewood;and WHEREAS,Mr.Beardsleyhasshowndedicationtohisdutiesandhas consistentlycontributedhisleadershipandeffortforthebenefitoftheCity. NOW,THEREFORE,ITISHEREBYRESOLVEDforandonbehalfof theCityofMaplewood,Minnesota,anditscitizensthatJamesBeardsleyishereby extendedourgratitudeandappreciationforhisdedicatedservice. PassedbytheMaplewood CityCouncilonMay12,2008. ____________________________________ DianaLongrie,Mayor PassedbytheMaplewood EnvironmentalandNaturalResources CommissiononApril1,2008. ____________________________________ GinnyYingling,Chairperson Attest: ________________________________ KarenGuilfoile,CityClerk Agenda Item J1 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII SteveKummer,CivilEngineerII SUBJECT:HazelwoodStreetImprovements,CityProject07-25 a.AssessmentHearing,7:00p.m. b.ApproveResolutionForAdoptionofAssessmentRoll c.ApproveResolutionAdopting NoParking Restrictions d.ApproveResolutionforAwardingConstructionContract DATE: May2,2008 INTRODUCTION Allpropertyownershavebeenmailedanoticeoftheexactamountoftheirassessment,aswellasnotice thattheymustsubmitawrittenobjectioneitheratorpriortothehearingiftheydisagreewiththe assessmentamount.FinalplansandspecificationsfortheHazelwoodStreetImprovementswere approvedbythecitycouncilonMarch24,2008,andauthorizationwasgiventoadvertiseforbids.Those bidswerereceivedandsubsequentlyopenedonFriday,May2,2008. Thecitycouncilshouldconducttheassessmenthearing,receiveanyobjections,referthoseobjectionsto thestaffforactionattheJune9,2008councilmeeting,andconsiderapprovingtheattachedresolution adoptingtheassessmentrollforallpropertiesexceptthosepropertieswithsubmittedobjections. Thecitycouncilwillalsoconsideracceptingthebidsandapprovingtheattachedresolutionawardingthe contract.AlsothecitycouncilwillconsidertheapprovalofparkingrestrictionsonHazelwoodStreet. Theserestrictionsarenecessarytomeetstateaidstandardsandqualifyforstateaidfundsaspartofthe HazelwoodStreetImprovements. ASSESSMENTS TheprojectinvolvesthereconstructionofHazelwoodStreetfromHighway36toFrostAvenueaswellas associatedstormwatertreatmentenhancements.Spotrepairstothewatermainandsanitarysewer systemwillbemade.On-streetparkingstalls(parkingbays)aswellasasidewalkalongtheeastsideof thestreetarealsoproposed.Thetotalamountproposedtobeassessedis$436,758.49. Acopyoftheassessmentrollisprovidedasasupplementtothisreport. Asoutlinedinthefeasibilitystudy,theassessmentsarebasedonthestandardratesapprovedbycouncil forthe2008constructionseason,andareasfollows: Residentialcompletestreetreconstructassessment$5,460perunit Residentialstormsewerassessment$900perunit Commercial/Multi-Familyfullstreetreconstructassessment$109.20perFF Commercial/Multi-Familystormsewerassessment$18.00perFF Agenda Item J1 AssessmentObjectionsFiledtoDate AsofMay2,2008,staffhasreceivedthefollowingobjections: 1.StanleySommers,2107HazelwoodStreet(PIN15-29-22-21-0039):Itiscurrentlyproposedthat thelotbeassessed1unit(fullstreetreconstruction).Mr.Sommersisrequestingaseniorcitizen deferral.ThisitemshouldbereferredtostaffforarecommendationonJune9,2008. 2.WilliamCarlson(son)onbehalfofElizabethandWilliamCarlson,1962HazelwoodStreet(PIN15- 29-22-13-0051):Itiscurrentlyproposedthatthelotbeassessedfortwounits.Mr.Carlsonis disputingtheundevelopedsecondunitassessmentontheproperty.Mr.Carlsonisrequestinga revisionintheassessmentfromtwounitstooneunit.Thisitemshouldbereferredtostafffora recommendationonJune9,2008. ObjectionswillbereceiveduptoandaspartoftheassessmenthearingonMay12,2008.Oncethe hearingisclosed,nofurtherobjectionswillbeconsidered.Staffwillreviewallobjectionsandprovidethe citycouncilrecommendationsformotionattheJune9,2008citycouncilmeeting. AWARDOFBIDS Ninevalidbidswerereceived.Thebidformwasbrokendownintofourbidalternates.Thetablebelow summarizesthebidsthatwerereceivedandreadaloudonMay2,2008. Allbidshavebeencheckedandtabulated.Theengineersestimatefortheworkhasbeenprovidedonthe bottomrowofthetableforcomparison.Comparingtheninebasebidswiththeengineersestimate,8of the9basebidsfallbelowtheestimate.TheapparentlowbidamountfromTowerAsphaltis$1,238,009.25 or16%belowtheengineersestimate.Thebidsarereflectiveofthecontinuedcompetitivenatureofthe constructionmarket. Theplansandspecificationsincludedthreebidalternates.Followingaretherecommendationsand explanationsforeachofthethreebidalternates. BidAlternate#1:ReinforcedConcretevs.High-DensityPolyethylenePipe Anoptionwasincorporatedintotheconstructioncontracttocomparepricesfortheinstallationof ReinforcedConcretePipe(RCP)andHigh-DensityPolyethylene(HDPE)stormsewerpipe.BidAlternate #1substitutestheuseofHDPEinplaceofRCP. Agenda Item J1 MaterialcostsfortheuseofHDPEaregenerallylowerwhencomparedtoRCP.Basedonthebid alternateamountfromthelowbidder,TowerAsphalt,Inc.,theawardofBidAlternate#1andthe substitutionofHDPEforRCPstormsewerpipewillresultinacostsavingsof$7,308.00.Froman engineeringstandpoint,theuseofeitherHDPEorRCPforthestormsewerinstallationswillbeacceptable forthisproject.Afull-timeprojectrepresentativewillbeon-sitetoassurecompliancewithdesign specificationsandproperinstallationofthepipe.Basedonthecostsavingsassociatedwiththeuseof HDPEpipe,staffrecommendsawardingBidAlternate#1. BidAlternate#2:BruceVentoTrailConnectionalongHighway36 BidAlternate#2isfora10-footwidebituminoustrailadjacenttoStateTrunkHighway36connecting HazelwoodStreettotheBruceVentoTrail.Thepurposeofthistrailconstructionistoprovideatrail corridorforencouragingpedestrianstoutilizetheVentoTrailBridgeincrossingHighway36.Citystaffis currentlyworkingwiththeMinnesotaDepartmentofTransportation(Mn/DOT)toobtainthenecessary permitsandapprovalstoproceedwiththistrailconstruction,whichwouldbeinstalledwithinMn/DOT roadwayright-of-way.Citystaffbelievesthatanoptionforpedestrianstobypasstheexistingat-grade pedestriancrossingisessentialduetosafetyconcerns.Ifthetrailwasinstalled,theat-gradepedestrian crossingwouldbeclosed.Atthistime,staffrecommendsnotawardingBidAlternate#2 .TheawardofBid Alternate#2shouldbeconsideredatalaterdateuponattainingthenecessarypermitsandapprovalsfrom Mn/DOT.Staffwouldalsonotifyandworkwithresidentsinthevicinityoftheproposedtrailpriortocoming tocouncilforapproval.AfundingcontributionbyMn/DOTintherangeof$40,000maybeavailableforthis work.Anotheroptionwouldbetogetapprovalfromcouncilforthisworkthroughthechangeorderprocess toallowTowerAsphalttocompletetheworkforBidAlternate#2estimatedat$42,290.00. BidAlternate#3:FireStationNo.7ParkingLotImprovements BidAlternate#3includesimprovementstotheFireStationNo.7parkinglot.Thecontractspecifications werewrittentoaddordeductindividuallineitemsfromthework.Thiswasdonesostaffhastheoptionof utilizingCityForcestothelargestextentpossible.Afterinternaldiscussionswithstreetmaintenance departmentpersonnel,theitemspertainingtotheconcretecurbandgutterworkandallturfestablishment quantitieswillbelefttothecontractorwithCityForcesconstructingtheremainingimprovements associatedwithBidAlternateNo.3.Basedonthebidalternateamountbythelowbidder,TowerAsphalt, Inc.,awardoftheconcretecurbandgutterandturfestablishmentworkwillresultinarevisedBidAlternate #3amountof$10,595.00.CitystaffrecommendsawardingtherevisedBidAlternate#3toTowerAsphalt, Inc.intheamountof$10,595.00.TheexpensesassociatedwiththeFireStationparkinglotimprovements wouldcomeoutoftheFireDepartmentbudget. SummaryofBidRecommendations Afteranexaminationofthebidtabulations,TowerAsphalt,Inc.remainsthelowbidderforanycombination ofthebasebidworkplusthethreebidalternates. ThebidsfromTowerAsphaltareasfollows: BaseBid$1,238,009.25 BidAlternate#1($7,308.00) BidAlternate#2$42,290.00 BidAlternate#3(partial)$10,595.00 CitystaffrecommendsawardingtheBaseBid+BidAlternate#1+BidAlternate#3(partial)portionsofthe contracttoTowerAsphalt,Inc.inthetotalamountof$1,241,296.25.TheBidAlternate#2workmaybe addedtotheprojectatafuturedateafterthenecessaryMn/DOTapprovalshavebeenobtained.Thecost forthistrailextensionworkwouldbe$42,290.00. Agenda Item J1 NOPARKINGRESOLUTION HazelwoodStreetisproposedtobeconstructedtoabasewidthof28feetface-to-faceofcurb.Inareas whereon-streetparkingononesideofthestreetwillbeprovided,thestreetwillbeconstructedtoa uniformwidthof34feetface-to-faceofcurb. Citystaffisrecommendingthaton-streetparkingalongHazelwoodStreetbeallowedonlyindesignated parkingstalls(parkingbays)providedwheretheroadwidthisbuilttoa34-footwidth.Citystaff recommendsthatNoParkingrestrictionsbeenactedforthefollowinglengthsofHazelwoodStreet: East NoParkingonSideofHazelwoodStreet 1.FromFrostAvenueto300feetnorthofFrostAvenue. 2.From620feetnorthoftheFrostAvenueintersectionto715feetnorthoftheFrostAvenue intersection 3.From1,300feetnorthoftheFrostAvenueintersectionto1,440feetnorthoftheFrost Avenueintersection. 4.From680feetsouthofCountyRoadBintersectiontoCountyRoadB 5.FromCountyRoadBnorthtoMinnesotaStateHighway36 West NoParkingonSideofHazelwoodStreet 1.FromFrostAvenueintersectionto80feetnorthofCountyRoadBintersection. 2.From70feetsouthofSandhurstAvenueintersectionto80feetnorthofSandhurstAvenue Intersection. 3.From50feetsouthofLaurieRoadintersectiontoMinnesotaStateHighway36. Duetothedesignandfundingrequirementssetonstateaidprojects,NoParkingrestrictionsmustbeset bycouncilresolution.Theproposedparkinglayouthasbeenpartofthedesignandwasprovidedatthe neighborhoodplanreviewopenhouseonMarch18,2008.Staffhasworkedwiththoseresidentswho havesoughton-streetparkingbywideningtheroadsectionintheareaofconcern.Staffmailedanoticeto residentsalongHazelwoodStreetthatthenoparkingproposalswillbemadeattheMay12,2008regular meeting.Ifadditionalon-streetparkingisrequested,staffwillworkwithresidents.Itshouldbenotedthat theremaybeadditionstothecostoftheconstructioncontractifadditionalparkingareasarerequested. Theawardofcontractaccountsforthecurrentstreetlayoutanddesign. BUDGETIMPACT OnFebruary25,2008,thecitycouncilheldapublichearingfortheprojectandapprovedaproposed projectbudgetof$2,352,000.Thefollowingtableshowstheproposedprojectfinancingwhichwas approvedatthepublichearing. ApprovedFinancingSources asof2/25/08PublicHearing Bonds-StateAid$1,701,902 Assessments$433,098 SewerFund$91,000 SPRWSOblg.$40,000 WAC$40,000 SidewalkEscrow$16,000 DrivewayProgram$30,000 TOTAL$2,352,000 Agenda Item J1 Withthelowconstructionbidpricestheapprovedfundingisadequateandnoadjustmentsareanticipated atthistime.Throughouttheexecutionoftheconstructioncontract,engineeringstaffwillmonitorproject administrationcostsaswellastheprogressoftheconstructionworkandmakeadjustmentsifneeded. RECOMMENDATION Itisrecommendedthatthecitycouncilapprovetheattachedresolutionsforthefollowing: 1.AdoptionoftheAssessmentRollfortheHazelwoodStreetImprovementsProject,CityProject07- 25,lessallobjectionsreceivedasnotedwithinthisreportandobjectionsreceivedatthe assessmenthearing.Objectionswillbereferredtostaffforreviewandrecommendationtothecity councilattheJune9,2008regularmeeting. 2.ApprovetheattachedresolutionadoptingtheNoParkingrestrictionsasstatedherein. 3.AwardtheBaseBid,BidAlternate#1andpartialBidAlternate#3portionsoftheconstruction contractfortheHazelwoodStreetImprovementProject,CityProject07-25,toTowerAsphaltInc.of Lakeland,Minnesota. Attachments: 1.Resolution:AdoptingAssessmentRoll 2.Resolution:HazelwoodStreetNoParkingRestrictions 3.Resolution:AwardofBid 4.AssessmentRoll 5.LocationMap 6.AssessmentObjections(2) RESOLUTION ADOPTINGASSESSMENTROLL WHEREAS,pursuanttoaresolutionadoptedbytheCityCouncilonMarch24th,2008,callingforaPublic Hearing,theassessmentrollfortheHazelwoodStreetImprovements,CityProject07-25,waspresentedinaPublic Hearingformat,pursuanttoMinnesotaStatutes,Chapter429,and WHEREAS,thefollowingpropertyownershavefiledobjectionstotheirassessmentsaccordingtothe requirementsofMinnesotaStatutes,Chapter429,summarizedasfollows: 1.StanleySommers,2107HazelwoodStreet(PIN15-29-22-21-0039) 2.WilliamCarlson(son)onbehalfofElizabethandWilliamCarlson,1962HazelwoodStreet(PIN15-29-22-13-0051) NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA: 1.ThattheCityEngineerandCityClerkareherebyinstructedtoreviewtheobjectionsreceived,asnoted above,alongwithanyandallobjectionsfiledattheAssessmentHearing,andreporttotheCityCouncilatthe th regularmeetingonJune9,2008,astotheirrecommendationsforadjustments.TheCityEngineerandCity Clerkareherebyinstructedtodelayallassessmentsproposedfortheaboveobjectionsthereofandshallbe th includedinthefinalrecommendationsoftheCityEngineeronJune9,2008. 2.TheassessmentrollfortheHazelwoodStreetImprovementsasamended,withoutthosepropertyowners assessmentsthathavefiledobjections,acopyofwhichisattachedheretoandmadeaparthereof,ishereby adopted.Saidassessmentrollshallconstitutethespecialassessmentagainstthelandsnamedtherein,and eachtractoflandthereinincludedisherebyfoundtobebenefitedbytheproposedimprovementinthe amountoftheassessmentleviedagainstit. 3.Suchassessmentsshallbepayableinequalannualinstallmentsextendingoveraperiodof15years,thefirst installmentstobepayableonorbeforethefirstMondayinJanuary2009andshallbearinterestattherateof 6.0percentperannumforthedateoftheadoptionofthisassessmentresolution.Tothefirstinstallmentshall beaddedinterestontheentireassessmentfromthedateofthisresolutionuntilDecember31,2008.Toeach subsequentinstallmentwhendueshallbeaddedinterestforoneyearonallunpaidinstallments. 4.Theownerofanypropertysoassessedmay,atanytimepriortocertificationoftheassessmenttothecounty auditor,butnolaterthanOctober1,2008,paythewholeoftheassessmentonsuchproperty,withinterest accruedtothedateofthepayment,tothecityclerk,exceptthatnointerestshallbechargediftheentire assessmentispaidwithin30daysfromtheadoptionofthisresolution;andtheymay,atanytimeafter October1,2008,paytothecountyauditortheentireamountoftheassessmentremainingunpaid,with interestaccruedtoDecember31oftheyearinwhichsuchpaymentismade.Suchpaymentmustbemade beforeOctober15orinterestwillbechargedthroughDecember31ofthenextsucceedingyear. 5.ThecityengineerandcityclerkshallforthwithafterOctober1,2008,butnolaterthanNovember1,2008, transmitacertifiedduplicateofthisassessmenttothecountyauditortobeextendedonthepropertytaxlists ofthecounty.Suchassessmentsshallbecollectedandpaidoverthesamemannerasothermunicipal taxes. th Adoptedbythecouncilonthis12dayofMay2008. RESOLUTION HAZELWOODSTREETNOPARKINGRESTRICTIONS WHEREAS,theCityCouncilapprovedthepreparationofplansandspecificationsforthe HazelwoodStreetImprovements,CityProject07-25inFebruary2008,and WHEREAS,thecitywillbeexpendingMunicipalStateAidfundsontheimprovementofHazelwood StreetbetweenMinnesotaHighway36andFrostAvenue;and WHEREAS,segmentsofsaidimprovementdonotconformtotheapprovedStateAidstandardfor unrestrictedparking;and WHEREAS,releaseofMSAfundsisdependentonspecifiedparkingrestrictions. NOW,THEREFORE,ITISHEREBYRESOLVEDthattheCityofMaplewoodshallbantheparking ofmotorvehiclesontheeastandwestsidesofHazelwoodStreetfromMinnesotaStateTrunkHighway36 toFrostAvenueinthefollowingsections: East NoParkingonSideofHazelwoodStreet 1.FromFrostAvenueto300feetnorthofFrostAvenue. 2.From620feetnorthoftheFrostAvenueintersectionto715feetnorthoftheFrostAvenue intersection 3.From1,300feetnorthoftheFrostAvenueintersectionto1,440feetnorthoftheFrostAvenue intersection. 4.From680feetsouthofCountyRoadBintersectiontoCountyRoadB 5.FromCountyRoadBnorthtoMinnesotaStateHighway36 West NoParkingonSideofHazelwoodStreet 1.FromFrostAvenueintersectionto80feetnorthofCountyRoadBintersection. 2.From70feetsouthofSandhurstAvenueintersectionto80feetnorthofSandhurstAvenue Intersection. 3.From50feetsouthofLaurieRoadintersectiontoMinnesotaStateHighway36. th Adoptedbythecouncilonthis12dayofMay,2008. RESOLUTION AWARDOFBIDS BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA,thatthebidofTower AsphaltIncorporatedintheamountof$1,241,296.25,whichincludestheBaseBid,BidAlternate#1and partialBidAlternate#3portionsofthecontract,isthelowestresponsiblebidfortheconstructionof HazelwoodStreetImprovements,CityProject07-25,andthemayorandclerkareherebyauthorizedand directedtoenterintoacontractwithsaidbidderforandonbehalfofthecity. Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessarytoimplement thefinancingplanfortheproject. th Adoptedbythecouncilonthis12dayofMay,2008. HAZELWOODSTREETIMPROVEMENTSASSESSMENTROLLCITYPROJECT07-25 COMMERCIAL STORM STREETRESIDENTIALSTREETTOTAL PARCELIDTAXPAYERSTREETFRONT 1 NUMBERUNITSASSESSMENTASSESSMENT ASSESSMENT FOOTAGE 102922340043PAULETUCKNER1534SANDHURSTDRE1 $5,460.00$5,460.00 102922340058JENNIFERMRASMUSSEN1535COUNTYROADBE1 $5,460.00$5,460.00 102922430052TIMOTHYJASHTON1546LAURIERDE1 $5,460.00$5,460.00 152922120013OPERATIONSISD6221560COUNTYROADBE1114.21 $121,671.73$121,671.73 152922240025DEBORAHTSCHIDA1941HAZELWOODSTN1 $5,460.00$5,460.00 152922130049TRUSTEESOFCROSSLUTHCH1945PROSPERITYRDN275.30 $30,062.76$30,062.76 152922240026JANETKHARDWICK1951HAZELWOODSTN1 $5,460.00$5,460.00 152922130050JAMESDAVIS1956HAZELWOODSTN1 $5,460.00$5,460.00 152922240086MARTINLIENKE1961HAZELWOODAVE1 $5,460.00$5,460.00 152922130051ELIZABETHMCARLSON1962HAZELWOODSTN2 $10,920.00$10,920.00 152922240027TIMOTHYJBUEGE1967HAZELWOODSTN1 $5,460.00$5,460.00 152922130052AMYDOEUN1980HAZELWOODSTN1 $5,460.00$5,460.00 152922130053CECILIAMEDWARDSLE1988HAZELWOODSTN1 $5,460.00$5,460.00 152922240012WAYNEJOCONNOR1997HAZELWOODSTN1 $5,460.00$5,460.00 152922130054THOMASDWALLACE2000HAZELWOODSTN1 $5,460.00$5,460.00 152922240013LOUISEVERETT2007HAZELWOODSTN1 $5,460.00$5,460.00 152922130055RAYMONDACOPT2010HAZELWOODSTN1 $5,460.00$5,460.00 152922240014TOUATHAO2013HAZELWOODSTN1 $5,460.00$5,460.00 152922130056LEOJVERHAAGH2018HAZELWOODSTN1 $5,460.00$5,460.00 152922240015THOMASJZIMITSCH2021HAZELWOODSTN1 $5,460.00$5,460.00 152922130057TIMOTHYPGAGE2026HAZELWOODSTN1 $5,460.00$5,460.00 152922240016ARCHIEDSMITH2029HAZELWOODSTN1 $5,460.00$5,460.00 152922130058MARYDEEMILLER2034HAZELWOODSTN1 $5,460.00$5,460.00 152922120026RONALDPSEIVERT2044HAZELWOODSTN1 $5,460.00$5,460.00 152922210045JOSEPHWSAURO2051HAZELWOODSTN1 $5,460.00$5,460.00 152922210090LAWRENCEGPRUDEN2071HAZELWOODSTN1 $5,460.00$5,460.00 152922210089DONALDAMUCHOW2081HAZELWOODSTN1 $5,460.00$5,460.00 152922210088MICHAELALEVEILLE2091HAZELWOODSTN1 $5,460.00$5,460.00 152922210039STANLEYGSOMMERSTRUSTEE2107HAZELWOODSTN1 $5,460.00$5,460.00 152922210040LESTERRPETERSON2115HAZELWOODSTN1 $5,460.00$5,460.00 152922210092JOANGLORIAGALLAGHER2125HAZELWOODSTN1 $5,460.00$5,460.00 102922430062HUEVANG2180HAZELWOODSTN1 $5,460.00$5,460.00 102922430061GUILLERMOAAGUIRRECASTRO2186HAZELWOODSTN1 $5,460.00$5,460.00 102922430060GARYLKRANK2194HAZELWOODSTN1 $5,460.00$5,460.00 102922430059GEORGEAWHITE2202HAZELWOODSTN1 $5,460.00$5,460.00 102922340030BILLEIGHHRISER2205HAZELWOODSTN1 $5,460.00$5,460.00 102922430053JAMESLPOTTER2210HAZELWOODSTN1 $5,460.00$5,460.00 102922430048JUDYDBAIER2240HAZELWOODSTN4 $21,840.00$21,840.00 102922340014MARYJOFREER2255HAZELWOODSTN1 $5,460.00$5,460.00 102922310085LINDAACARYE2291HAZELWOODSTN1 $5,460.00$5,460.00 102922420030COMMUNITYLIVINGPRTNRSPSLLC2300HAZELWOODSTN225.00 $4,050.00$24,570.00$28,620.00 102922420029COMMUNITYLIVINGPRTNRSPSLLC2310HAZELWOODSTN170.00 $3,060.00$18,564.00$21,624.00 $5,460.00$5,460.00 102922310042FEDERALNATLMTGASSN2321HAZELWOODSTN1 COMMERCIAL RESIDENTIALSTORMSTREETTOTAL FRONT UNITSASSESSMENTASSESSMENTASSESSMENT FOOTAGE TOTALS=431784.51$7,110.00$429,648.49$436,758.49 TOTAL=$436,758.49 2008ASSESSMENTRATES: RESIDENTIALSTORMSEWER=$900/UNIT RESIDENTIALFULLSTREETRECONSTRUCTION=$5,460/UNIT COMMERCIALSTORMSEWER=$18/FRONTFOOT COMMERCIALFULLSTREETRECONSTRUCTION=$109.20/FRONTFOOT NOTES: 1 MOSTPROPERTIESHAVEALREADYPAIDTHISONE-TIMEASSESSMENT 1of1 Agenda Item K1 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII SUBJECT:KohlmanLaneAreaStreetImprovements,CityProject07-21 1.ResolutionAdoptingRevisedAssessmentRoll DATE: May5,2008 INTRODUCTION th OnApril28,2008,thecitycouncilapprovedaresolutionfortheadoptionoftheAssessmentRollforthe KohlmanLaneAreaStreetImprovements,CityProject07-21.Therewereatotalofeleven(11)objections receivedpriortothecloseofthehearingandcitystaffsrecommendationsforactionontheeleven objectionsareprovidedforthecounciltoreviseorconfirmthefinalassessmentrollfortheproject. Background th TheassessmentrollwassubmittedtothecitycouncilforadoptionattheApril28,2008councilmeeting. Residentsandownerswereprovidedwiththerequiredadvancenoticeofthecitysintenttolevythe assessments,andtheresidentswererequiredtofileawrittennoticeiftheyobjectedtotheassessment amount.Followingarethosewithwrittenobjections: 1.KarenBenker,2786KellerParkway(PIN04-29-22-32-0014):Itiscurrentlyproposedthatthelotbe assessedfor2assessmentunits(watermain,sanitarysewer,andstormsewer)sinceithasbeen verifiedthattheparcelcanbesplitintotwolots.Ms.Benkerisrequestingthattheassessmentfor thefuturelotbedeferred.Mrs.Benkerhasrequestedcancellationofthestormsewerassessment amount. 2.RobertHjort,970KohlmanLane(PIN04-29-22-31-0019):Itiscurrentlyproposedthatthelotbe assessedfor2units(street,watermain,andstormsewer)sinceithasbeenverifiedthattheparcel canbesplit.Mr.Hjortisrequestingthatassessmentforthefuturelotbedeferred.Mr.Hjortisalso requestingthatthepropertydescriptionontheassessmentstatementmatchthedescriptiononhis taxstatement. 3.RBrettDay,851CountyRoadCE(PIN04-29-22-31-0001):Mr.Dayrequeststhatarevisionbe madetotheassessmentbecausethestreetwillnotbewiderthancurrentlyexistsonLindenLane. 4.DanielRydelandKellyBretz,980KohlmanCourtE(PIN04-29-22-31-0015):Arevisiontothewater assessmentisrequestedbecausethereisanexistingwaterlinewithinKohlmanCourt. 5.RaymondAnderson,989KohlmanCourtE(PIN04-29-22-31-0013):Mr.Andersonisrequestinga revisiontothewaterassessmentbecausethereisanexistingwaterlinewithinKohlmanCourt. 6.JohnKaskey,2674KellerParkwayN(PIN04-29-22-33-0008):Mr.Kaskeyisrequestingarevision ordeferraltotheassessmentsbecausehehasasecondaccessontoKellerParkway,andLinden Laneisnolongerhisprimaryaccess. 7.JohnOlin,2756KellerParkwayN(PIN04-29-22-33-0001):Mr.Olinisrequestingarevisiontothe stormsewerassessment. Agenda Item K1 8.DavidTaklo,2770KellerParkwayN(PIN04-29-22-32-0045):Mr.Takloisrequestingcancellation ofthestormsewerassessment. 9.RolandRenner,2780KellerParkwayN(PIN04-29-22-32-0015):Mr.Rennerisrequesting cancellationofthestormsewerassessment. 10.RobertStine,2814KellerParkwayN(PIN04-29-22-32-0012):Mr.Stineisrequestingarevisionto thestormsewerassessment. 11.AliciaPechmann&CoryGilbert,2828KellerParkwayN(PIN04-29-22-32-0011):Mr.Gilbertis requestingcancellationofthestormsewerassessment. RecommendedAdjustments Staffrecommendationtothecouncilisthatnorevisionsorcancellationstothestormsewerassessments bemade.ThecityisaddressingstormwatermanagementforthisneighborhoodandalongKeller Parkway.Aspartofthisprojectthecityisinstallinganumberoftreatmentinfiltrationbasinsandrainwater gardens.Thestormsewerassessmentisaone-timeassessmentforallpropertieswithinthecityfor improvingwatercollectionandmostimportant;improvingthequalityofwaterflowingintoGervaisLakeand KohlmanLake,whichareimpairedwaterbodies.Inordertoreducepollutantsuchastotalsuspended solidsandtotalphosphorus,thecityisimplementingrainwatergardensatcertainlocationsalongKeller Parkway.Thewatershedpermitrequiresthatthecityinfiltrate1ofstormwaterrunoffoveralldisturbed imperviousareas;andasaresultofsanitarysewerandwaterextensioninKellerParkwaywhichrequires theroadwaytobedisturbed,the1ofinfiltrationmustbemet.Thestormsewerassessmenthasalways beenpartoftheassessmentrollandwaspublishedinpublicformataspartofthefeasibilityreporttothe th citycouncilforthepublichearingonFebruary11,2008.Thepreliminaryassessmentrollwasalso thth availableatbothneighborhoodmeetingsonJanuary16,2008andMarch20,2008.Theneighborhood meetingpresentationtoresidentsisattachedstatingthatallpropertiesweresetforthestormsewer assessmentof$900becauseaccordingtocityrecordsnopropertiesinthisneighborhoodhadbeen assessedforstormsewerinthepast.Againthisinformationwasprovidedupfronttoresidentsbeginning th attheneighborhoodmeetingonJanuary16,2008.Itshouldbenotedthatpropertieswithdriveways abuttingKellerParkwaynorthofKohlmanLaneareexemptfromthestreetassessment. Thefollowingactionisrecommendedbystafffortheobjectionrequests: Grant 1.KarenBenker,2786KellerParkway(PIN04-29-22-32-0014):deferralofthesecondunit assessment,withoutinterest,untilsuchtimepropertyissplitandsecondlotisdeveloped,subjectto asignedagreement.Ifthepropertyisnotdevelopedwithin15yearsfromthedateofthe Deny assessmenthearing,thedeferredassessmentshallbecancelled.requestforcancellationof thestormsewerassessment. Grant 2.RobertHjort,970KohlmanLane(PIN04-29-22-31-0019):deferralofthesecondunit assessment,withoutinterest,untilsuchtimepropertyissplitandsecondlotisdeveloped,subjectto asignedagreement.Ifthepropertyisnotdevelopedwithin15yearsfromthedateofthe assessmenthearing,thedeferredassessmentshallbecancelled.StaffisworkingonMr.Hjorts requestthatthepropertydescriptionontheassessmentstatementmatchthedescriptiononhistax statement. Deny 3.RBrettDay,851CountyRoadCE(PIN04-29-22-31-0001):requestthatarevisionbemade totheassessmentbecausetheproposedstreetwillnotbewiderthancurrentlyexistsonLinden Lane.Norevisionisbeingrecommendedbecausemanystreetswithinthecityhavevaryingwidths andtheassessmentamountisacitycouncilsetresidentialrateregardlessofstreetwidth. Agenda Item K1 Deny 4.DanielRydelandKellyBretz,980KohlmanCourtE(PIN04-29-22-31-0015):arevisiontothe waterassessment.Thewaterassessmenthasalreadybeenreducedfrom$4,510to$3,270 understandingthatthereisalreadyawaterlinewithintheroadway.Theassessmentisnotbeing recommendedforfurtherreductionbecausetheassessmentisstillrequiredtopayforcosts associatedwithwatermainextensionfromtheCityofLittleCanadatoKohlmanCourtin Maplewood.The$3,270feeisthestandardfeeforallpropertieswhentheymakeaconnectionto watermain. Deny 5.RaymondAnderson,989KohlmanCourtE(PIN04-29-22-31-0013):arevisiontothewater assessment.Thewaterassessmenthasalreadybeenreducedfrom$4,510to$3,270 understandingthatthereisalreadyawaterlinewithintheroadway.Theassessmentisnotbeing recommendedforfurtherreductionbecausetheassessmentisstillrequiredtopayforcosts associatedwithwatermainextensionfromtheCityofLittleCanadatoKohlmanCourtin Maplewood.The$3,270feeisthestandardfeeforallpropertieswhentheymakeaconnectionto watermain. Deny 6.JohnKaskey,2674KellerParkwayN(PIN04-29-22-33-0008):arevisionordeferraltothe LindenLaneassessmentsbecauseasecondaccessontoKellerParkwayexists(intheareawhere noimprovementsareproposed).Currentlyandhistoricallytherehasbeenadrivewayaccessoffof LindenLanewhichhasresultedinpastuseandtheoptionforcurrentuse. Deny 7.JohnOlin,2756KellerParkwayN(PIN04-29-22-33-0001):therequestforrevisiontothe stormsewerassessment. Deny 8.DavidTaklo,2770KellerParkwayN(PIN04-29-22-32-0045):therequestforcancellationof thestormsewerassessment. Deny 9.RolandRenner,2780KellerParkwayN(PIN04-29-22-32-0015):therequestforcancellation ofthestormsewerassessment. Deny 10.RobertStine,2814KellerParkwayN(PIN04-29-22-32-0012):therequestforarevisionto thestormsewerassessment. Deny 11.AliciaPechmann&CoryGilbert,2828KellerParkwayN(PIN04-29-22-32-0011):therequest forcancellationofthestormsewerassessment. BUDGETIMPACT Staffwillcontinuetocloselymonitortheprojectbudgetduringtheconstructionphaseanddetermineif adjustmentsinfundingareneeded. RECOMMENDATION StaffrecommendsthatthecitycouncilapprovetheattachedResolutionfortheAdoptionoftheRevised AssessmentRollfortheKohlmanLaneAreaStreetImprovements,Project07-21. Attachments: 1.Resolution:AdoptionoftheAssessmentRoll 2.AssessmentRoll 3.LocationMap 4.Assessmentobjections(11) 5.NeighborhoodMeetingPresentationfromJanuary16,2008 RESOLUTION ADJUSTMENTSTOASSESSMENTROLL th WHEREAS,pursuanttoaresolutionadoptedbytheCityCouncilonApril28,2008,the assessmentrollfortheKohlmanLaneAreaStreetImprovements,CityProject07-21,waspresentedina PublicHearingformat,pursuanttoMinnesotaStatutes,Chapter429,and WHEREAS,elevenpropertyownersfiledanobjectiontotheirassessmentaccordingtothe requirementsofMinnesotaStatutes,Chapter429,summarizedasfollows: 1.KarenBenker,2786KellerParkway(PIN04-29-22-32-0014):Itiscurrentlyproposedthatthelotbe assessedfor2assessmentunits(watermain,sanitarysewer,andstormsewer)sinceithasbeen verifiedthattheparcelcanbesplitintotwolots.Ms.Benkerisrequestingthattheassessmentfor thefuturelotbedeferred.Mrs.Benkerhasrequestedcancellationofthestormsewerassessment amount. 2.RobertHjort,970KohlmanLane(PIN04-29-22-31-0019):Itiscurrentlyproposedthatthelotbe assessedfor2units(street,watermain,andstormsewer)sinceithasbeenverifiedthattheparcel canbesplit.Mr.Hjortisrequestingthatthe1unitassessmentforthefuturelotbedeferred.Mr. Hjortisalsorequestingthatthepropertydescriptionontheassessmentstatementmatchthe descriptiononhistaxstatement. 3.RBrettDay,851CountyRoadCE(PIN04-29-22-31-0001):Mr.Dayrequeststhatarevisionbe madetotheassessmentbecausethestreetwillnotbewiderthancurrentlyexistsonLindenLane. 4.DanielRydelandKellyBretz,980KohlmanCourtE(PIN04-29-22-31-0015):Arevisiontothewater assessmentisrequestedbecausethereisanexistingwaterlinewithinKohlmanCourt. 5.RaymondAnderson,989KohlmanCourtE(PIN04-29-22-31-0013):Mr.Andersonisrequestinga revisiontothewaterassessmentbecausethereisanexistingwaterlinewithinKohlmanCourt. 6.JohnKaskey,2674KellerParkwayN(PIN04-29-22-33-0008):Mr.Kaskeyisrequestingarevision ordeferraltotheassessmentsbecausehehasasecondaccessontoKellerParkway,andLinden Laneisnolongerhisprimaryaccess. 7.JohnOlin,2756KellerParkwayN(PIN04-29-22-33-0001):Mr.Olinisrequestingarevisiontothe stormsewerassessment. 8.DavidTaklo,2770KellerParkwayN(PIN04-29-22-32-0045):Mr.Takloisrequestingcancellation ofthestormsewerassessment. 9.RolandRenner,2780KellerParkwayN(PIN04-29-22-32-0015):Mr.Rennerisrequesting cancellationofthestormsewerassessment. 10.RobertStine,2814KellerParkwayN(PIN04-29-22-32-0012):Mr.Stineisrequestingarevisionto thestormsewerassessment. 11.AliciaPechmann&CoryGilbert,2828KellerParkwayN(PIN04-29-22-32-0011):Mr.Gilbertis requestingcancellationofthestormsewerassessment. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: A.ThattheCityEngineerandCityClerkareherebyinstructedtomakethefollowingadjustmentsto theassessmentrollfortheKohlmanLaneAreaStreetImprovements,CityProject07-21: Grant 1.KarenBenker,2786KellerParkway(PIN04-29-22-32-0014):deferralofthesecondunit assessment,withoutinterest,untilsuchtimepropertyissplitandsecondlotisdeveloped,subjectto asignedagreement.Ifthepropertyisnotdevelopedwithin15yearsfromthedateofthe Deny assessmenthearing,thedeferredassessmentshallbecancelled.requestforcancellationof thestormsewerassessment. Grant 2.RobertHjort,970KohlmanLane(PIN04-29-22-31-0019):deferralofthesecondunit assessment,withoutinterest,untilsuchtimepropertyissplitandsecondlotisdeveloped,subjectto asignedagreement.Ifthepropertyisnotdevelopedwithin15yearsfromthedateofthe assessmenthearing,thedeferredassessmentshallbecancelled.StaffisworkingonMr.Hjorts requestthatthepropertydescriptionontheassessmentstatementmatchthedescriptiononhistax statement. Deny 3.RBrettDay,851CountyRoadCE(PIN04-29-22-31-0001):requestthatarevisionbemade totheassessmentbecausetheproposedstreetwillnotbewiderthancurrentlyexistsonLinden Lane.Norevisionisbeingrecommendedbecausemanystreetswithinthecityhavevaryingwidths andtheassessmentamountisacitycouncilsetresidentialrateregardlessofstreetwidth. Deny 4.DanielRydelandKellyBretz,980KohlmanCourtE(PIN04-29-22-31-0015):arevisiontothe waterassessment.Thewaterassessmenthasalreadybeenreducedfrom$4,510to$3,270 understandingthatthereisalreadyawaterlinewithintheroadway.Theassessmentisnotbeing recommendedforfurtherreductionbecausetheassessmentisstillrequiredtopayforcosts associatedwithwatermainextensionfromtheCityofLittleCanadatoKohlmanCourtin Maplewood.The$3,270feeisthestandardfeeforallpropertieswhentheymakeaconnectionto watermain. Deny 5.RaymondAnderson,989KohlmanCourtE(PIN04-29-22-31-0013):arevisiontothewater assessment.Thewaterassessmenthasalreadybeenreducedfrom$4,510to$3,270 understandingthatthereisalreadyawaterlinewithintheroadway.Theassessmentisnotbeing recommendedforfurtherreductionbecausetheassessmentisstillrequiredtopayforcosts associatedwithwatermainextensionfromtheCityofLittleCanadatoKohlmanCourtin Maplewood.The$3,270feeisthestandardfeeforallpropertieswhentheymakeaconnectionto watermain. Deny 6.JohnKaskey,2674KellerParkwayN(PIN04-29-22-33-0008):arevisionordeferraltothe LindenLaneassessmentsbecauseasecondaccessontoKellerParkwayexists(intheareawhere noimprovementsareproposed).Currentlyandhistoricallytherehasbeenadrivewayaccessoffof LindenLanewhichhasresultedinpastuseandtheoptionforcurrentuse. Deny 7.JohnOlin,2756KellerParkwayN(PIN04-29-22-33-0001):therequestforrevisiontothe stormsewerassessment. Deny 8.DavidTaklo,2770KellerParkwayN(PIN04-29-22-32-0045):therequestforcancellationof thestormsewerassessment. Deny 9.RolandRenner,2780KellerParkwayN(PIN04-29-22-32-0015):therequestforcancellation ofthestormsewerassessment. Deny 10.RobertStine,2814KellerParkwayN(PIN04-29-22-32-0012):therequestforarevisionto thestormsewerassessment. Deny 11.AliciaPechmann&CoryGilbert,2828KellerParkwayN(PIN04-29-22-32-0011):therequest forcancellationofthestormsewerassessment. B.TheassessmentrollfortheKohlmanLaneAreaStreetImprovements,CityProject07-21,as amended,isherebyaccepted,acopyofwhichisattachedheretoandmadeaparthereof.Said assessmentrollshallconstitutetheassessmentagainstthelandsnamedtherein,andeachtractofland thereinincludedisherebyfoundtobebenefitedbytheproposedimprovementintheamountofthe assessmentleviedagainstit. C.Suchassessmentsshallbepayableinequalannualinstallmentsextendingoveraperiodof15 years,thefirstinstallmentstobepayableonorbeforethefirstMondayinJanuary2009andshallbear interestattherateof6.0percentperannumforthedateoftheadoptionofthisassessmentresolution.To thefirstinstallmentshallbeaddedinterestontheentireassessmentfromthedateofthisresolutionuntil December31,2008.Toeachsubsequentinstallmentwhendueshallbeaddedinterestforoneyearonall unpaidinstallments. D.Theownerofanypropertysoassessedmay,atanytimepriortocertificationoftheassessment tothecountyauditor,butnolaterthanOctober1,2008,paythewholeoftheassessmentonsuchproperty, withinterestaccruedtothedateofthepayment,totheofficeofthecityengineer,exceptthatnointerest shallbechargediftheentireassessmentispaidwithin30daysfromtheadoptionofthisresolution;and theymay,atanytimeafterOctober1,2008,paytothecountyauditortheentireamountoftheassessment remainingunpaid,withinterestaccruedtoDecember31oftheyearinwhichsuchpaymentismade.Such paymentmustbemadebeforeOctober15orinterestwillbechargedthroughDecember31ofthenext succeedingyear. E.ThecityengineerandcityclerkshallforthwithafterOctober1,2008,butnolaterthan November1,2008,transmitacertifiedduplicateofthisassessmenttothecountyauditortobeextendedon thepropertytaxlistsofthecounty.Suchassessmentsshallbecollectedandpaidoverthesamemanner asothermunicipaltaxes. Adoptedbythecouncilonthis12thdayofMay2008. KOHLMANLANEAREASTREETIMPROVEMENTSASSESSMENTROLLCITYPROJECT07-21 RESIDENTIAL STREETWATERMAINSANITARYSTORMSTREETTOTAL PARCELIDTAXPAYERSTREETASSESSABLE NUMBERASSESSMENTASSESSMENTASSESSMENTASSESSMENTASSESSMENT UNITS 042922310001CAROLLAETTER1050BEAMAVEE1$4,510.00$900.00$5,460.00$10,870.00 042922330012RBRETTDAY851COUNTYROADCE1$900.00$5,460.00$6,360.00 042922330025KIMBERLYGSORENSEN2660KELLERPKYN1$900.00$5,460.00$6,360.00 042922330009BETSYAWALTON2666KELLERPKYN1$900.00$5,460.00$6,360.00 042922330008JOHNMCASKEY2674KELLERPKYN1$900.00$5,460.00$6,360.00 042922330007MITCHFOSTERHOLT2686KELLERPKYN1$900.00$5,460.00$6,360.00 042922330001JOHNPOLIN2756KELLERPKYN1$4,510.00$900.00$5,460.00$10,870.00 042922320022STEPHENPLAUMER2764KELLERPKYN1$4,510.00$900.00$5,410.00 042922320045DAVIDATAKLO2770KELLERPKYN1$4,510.00$4,510.00$900.00$9,920.00 042922320044RONALDCBROWNTRUSTEE2776KELLERPKYN1$4,510.00$4,510.00$900.00$9,920.00 042922320015ROLANDIRENNER2780KELLERPKYN1$4,510.00$4,510.00$900.00$9,920.00 042922320014KARENEBENKER2786KELLERPKYN2$9,020.00$9,020.00$1,800.00$19,840.00 042922320013EDWARDDBERGLUNDETAL2800KELLERPKYN1$4,510.00$4,510.00$900.00$9,920.00 042922320012ROBERTASTINE2814KELLERPKYN1$4,510.00$4,510.00$900.00$9,920.00 042922320011ALICIALPECHMANN2828KELLERPKYN1$4,510.00$4,510.00$900.00$9,920.00 042922310016RONALDMMADER970KOHLMANCTE1$3,270.00$900.00$4,070.00$8,240.00 042922310012GARYBLUHM972KOHLMANCTE1$3,270.00$900.00$4,070.00$8,240.00 042922310015DANIELMRYDEL980KOHLMANCTE1$3,270.00$900.00$4,070.00$8,240.00 042922310013RAYMONDJANDERSON989KOHLMANCTE1$3,270.00$900.00$4,070.00$8,240.00 042922310014EUGENEWMARKOWSKI998KOHLMANCTE1$3,270.00$900.00$4,070.00$8,240.00 042922320021COUNTYOFRAMSEYPARKSANDREC0KOHLMANLNE 042922320037COUNTYOFRAMSEYPARKSANDREC0KOHLMANLNE 042922330004BOBKOHLMAN0KOHLMANLNE1$4,510.00 $900.00$5,460.00$10,870.00 042922330003ROBERTKOHLMAN890KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922320020PATRICIAAGLASOW897KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922330026MICHAELPLESSARD900KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922330027TIMOTHYRCARY920KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922330028JOHNABIGHLEY926KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922330016RICHARDHKOHLMAN930KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922320001RICHARDLLUNDAHLETAL936KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310022KEVINHWALDON942KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310021JOHNRWOLFGRAM948KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310020SCOTTLJADER960KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310019MICHAELTSWEENEY964KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310032BERNARDAFLICEK969KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310025ROBERTDHJORT970KOHLMANLNE2$9,020.00$1,800.00$10,920.00$21,740.00 042922310011ROGERIPRIGGE974KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310031PAULJBENASSI975KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310010KEITHDBARDON976KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310030JOSEPHLBUCHE979KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310029NEILEYOUNGBLOM985KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310028AMYRWALSTROM989KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310027RAYPNADEAU995KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310026LEEANNCARRIKER999KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922330029MARTIEWOODS2660LINDENLNN1$900.00$5,460.00$6,360.00 042922330014MATTHEWALLENBYE2666LINDENLNN1$900.00$5,460.00$6,360.00 042922310005DAVIDPGABEL2843MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 042922310004CHRISTOPHERNJACOBSON2846MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 042922310006ROBERTEWEYER2851MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 042922310003TERRYCMENS2856MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 042922310007FRANTZNIELSEN2857MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 042922310008EDWARDFKOMAC2865MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 042922310009THOMASMOGWANGI2875MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 $900.00$5,460.00$10,870.00 042922310002JOHNRANDERSON2878MEADOWLARKLNN1$4,510.00 RESIDENTIAL WATERMAINSANITARYSTORMSTREETTOTAL ASSESSABLE ASSESSMENTASSESSMENTASSESSMENTASSESSMENTASSESSMENT UNITS TOTALS=54$205,770.00$36,080.00$48,600.00$238,750.00$529,200.00 TOTAL=$529,200.00 2008ASSESSMENTRATES: WATERMAIN=$4,510.00/UNIT SANITARYSEWER=$4,510.00/UNIT RESIDENTIALSTORMSEWER=$900.00/UNIT RESIDENTIALFULLSTREETRECONSTRUCTION=$5,460.00/UNIT RESIDENTIALPARTIALSTREETRECONSTRUCTION=$4,070.00/UNIT NOTES: THEKOHLMANCOURTWATERMAINASSESSMENTSWEREREDUCEDBY$1,240DUE TOEXISTINGWATERSERVICEINFRASTRUCTURE.THEREDUCTIONAMOUNTISEQUAL TOTHECITY'S2008RATEFOR"WATERSERVICEWITHNEWMAINCONSTRUCTION." 1of1 Bob Hjort 970 Kohlman Lane Request for 2nd Unit Assessment Deferral Bob Hjort 970 Kohlman Lane Request for 2nd Unit Assessment Deferral KohlmanLaneArea Overview StreetImprovementProject CityProject07-21 ProjectStreets ProjectStreets PublicImprovementProcess PublicImprovementProcess NeighborhoodMeeting WhyOurStreets? WhyOurStreets? ProposedImprovements ProposedImprovements PrivateDrivewayProgram PrivateDrivewayProgram RainwaterGardenProgram RainwaterGardenProgram Maplewood Maplewood ConstructionProcess ConstructionProcess MichaelThompsonProjectEngineer MichaelThompsonProjectEngineer AssessmentInformation AssessmentInformation RandyLindblomSeniorTechnician RandyLindblomSeniorTechnician ResidentCommentsandQuestions ResidentCommentsandQuestions AnnHutchinsonLeadNaturalist AnnHutchinsonLeadNaturalist LittleCanada LittleCanada BillDircksPublicWorksSuperintendent BillDircksPublicWorksSuperintendent ProjectArea ThePublicImprovementProcess ThePublicImprovementProcess WhyOurStreets? TonightsMeeting TonightsMeeting PlanReviewOpenHouse(FeedbackonDesign) PlanReviewOpenHouse(FeedbackonDesign) PublicHearing PublicHearing AssessmentHearing AssessmentHearing 1 WhyOurStreets? ProposedImprovements Significantpavement Significantpavement surfacedistress. surfacedistress. Numerouspatches,in Numerouspatches,in streetpavement. streetpavement. Lackofstreetcrown Lackofstreetcrown Drainageissues Drainageissues Pondingwithinstreet Pondingwithinstreet Nostormwatertreatment Nostormwatertreatment UtilitiesLacking UtilitiesLacking SamplePhoto SamplePhoto ProposedStreetImprovements ProposedStormImprovements BarrierStyleConcreteCurbandGutter BarrierStyleConcreteCurbandGutter ProposedWidthMeasuredfromFaceof ProposedWidthMeasuredfromFaceof CurbtoFaceofCurb CurbtoFaceofCurb StormSewerSystemUpgrades StormSewerSystemUpgrades NewStreetPavementSection(Sub-cut) NewStreetPavementSection(Sub-cut) RegionalandHomeownerRainwater RegionalandHomeownerRainwater Gardens Gardens ProposedSanitaryImprovements ProposedWaterImprovements ExtensionofWaterMain ExtensionofWaterMain KellerParkwayExtension KellerParkwayExtension NewServicesextendedtoPublicROW NewServicesextendedtoPublicROW SanitaryStubToLittleCanada SanitaryStubToLittleCanada 2 UtilityRepairsPrivateDrivewayProgram NoObligation. NoObligation. TelevisingCompletedonSanitarySewer TelevisingCompletedonSanitarySewer Main MainFreeQuotefromtheCity. FreeQuotefromtheCity. Doneinconjunctionwiththenewstreet. Doneinconjunctionwiththenewstreet. -SewerMainRepairs -SewerMainRepairs Pricesareusuallygoodbecausecontractor Pricesareusuallygoodbecausecontractor TelevisingPlannedforSanitarySewer TelevisingPlannedforSanitarySewer alreadyonsite.Pricewillbeknownafter alreadyonsite.Pricewillbeknownafter ServicesWithProblems ServicesWithProblems bidopening. bidopening. -TVfromhousetoSewerMain -TVfromhousetoSewerMain Cityencourageshomeownerswhowant Cityencourageshomeownerswhowant -Cityreplacesifrepairneededbetween -Cityreplacesifrepairneededbetween drivewayreplacementtogetcompetingbids drivewayreplacementtogetcompetingbids sewermainandpropertyline sewermainandpropertyline inordertogetlowestprice. inordertogetlowestprice. -AvoidsfuturedisruptionofnewstreetIfyouchooseCity.Paymentdueupfront. -Avoidsfuturedisruptionofnewstreet IfyouchooseCity.Paymentdueupfront. RainwaterGardenProgram ConstructionProcess AnnHutchinsonLeadNaturalist PrivateUtilityUpgrades(gas) PrivateUtilityUpgrades(gas) MailboxRemoval MailboxRemoval PavementRemovals PavementRemovals (DrivewaysandRoad) (DrivewaysandRoad) UtilityWork(Extensionof UtilityWork(Extensionof WaterandSanitarySewer) WaterandSanitarySewer) SanitarySewerRepairs SanitarySewerRepairs StormSewerWork StormSewerWork ConstructionProcessContinued... ConstructionProcessContinued Roadexcavation Roadexcavation MailDelivery.CitycoordinationwithUSPSfor MailDelivery.CitycoordinationwithUSPSfor StreetSub-cut(2-feet) StreetSub-cut(2-feet) temporarymailboxlocations. temporarymailboxlocations. PoorSoilsRemoved PoorSoilsRemoved Garbagepick-up.Contractormustdisposeof,ifroute Garbagepick-up.Contractormustdisposeof,ifroute StreetGravelBase StreetGravelBase blockedduringpickupday. blockedduringpickupday. ConcreteCurb/Gutter ConcreteCurb/Gutter Schoolbusstopsandtransportationservicesmay Schoolbusstopsandtransportationservicesmay FirstLiftofPavement FirstLiftofPavement needrevisedpickup/drop-offlocation. needrevisedpickup/drop-offlocation. DrivewayRestoration DrivewayRestoration Drivewayaccessmayberestrictedattimesdueto Drivewayaccessmayberestrictedattimesdueto certainconstructionactivities: certainconstructionactivities: RainwaterGardensand RainwaterGardensand BoulevardRestoration BoulevardRestoration UtilityInstallation UtilityInstallation (Sod) (Sod) CurbandGutterInstallationandCuringTime CurbandGutterInstallationandCuringTime MailboxesRe-installed DrivewayRestorationandCuringTime MailboxesRe-installed DrivewayRestorationandCuringTime EmergencyaccessforPolice,FireandAmbulance EmergencyaccessforPolice,FireandAmbulance FinalLiftofPavement FinalLiftofPavement willbemaintainedatalltimes. willbemaintainedatalltimes. WorkHours7A.M.to7P.M.,MondaytoSaturday WorkHours7A.M.to7P.M.,MondaytoSaturday 3 ResidentialAssessmentRatesfor2008 SpecialAssessments CompleteStreetReconstruction-$5,460 CompleteStreetReconstruction-$5,460 Utilizedifnoexistingconcretecurb/gutter Utilizedifnoexistingconcretecurb/gutter PartialStreetReconstruction$4,070 PartialStreetReconstruction$4,070 Utilizedifexistingconcretecurb/gutter(KohlmanCt) Utilizedifexistingconcretecurb/gutter(KohlmanCt) StormSewerAssessment-$900 StormSewerAssessment-$900 One-timeassessmentonallproperties One-timeassessmentonallproperties Appearsallpropertiesnotyetassessed Appearsallpropertiesnotyetassessed AdditionalRatesDependingonProperty AdditionalRatesDependingonProperty WatermainAssessment-$4,510 WatermainAssessment-$4,510 SanitarySewerAssessment-$4,510 SanitarySewerAssessment-$4,510 SpecialAssessments AnticipatedProjectTimeline Notallpropertieswillhavethesameassessmentbecausesome Notallpropertieswillhavethesameassessmentbecausesome propertiesneedutilitieswhileothersdonot.Andsome propertiesneedutilitieswhileothersdonot.Andsome propertieshaveexistingconcretecurb/gutterandothersdonot. propertieshaveexistingconcretecurb/gutterandothersdonot. Pleaseseemeafterthemeetingifyouhavespecificquestions Pleaseseemeafterthemeetingifyouhavespecificquestions regardingyourpreliminaryindividualassessmentamount. regardingyourpreliminaryindividualassessmentamount. Assessmentcanbepaidinterestfree30daysafterassessment Assessmentcanbepaidinterestfree30daysafterassessment hearing25%min.payment. hearing25%min.payment. Ordonothingandassessmentisleviedagainstimproved Ordonothingandassessmentisleviedagainstimproved property.Repaymentovera15yearperiodatapproximately property.Repaymentovera15yearperiodatapproximately 6%interest. 6%interest. Moredetailedinformationwouldbesentoutpriortothe Moredetailedinformationwouldbesentoutpriortothe assessmenthearing.Orcallandmeetwithstaffanytime! assessmenthearing.Orcallandmeetwithstaffanytime! AssessmentObjections AssessmentObjections SeniorCitizen65+orDisabilityFinancialHardshipDeferrals SeniorCitizen65+orDisabilityFinancialHardshipDeferrals UndevelopedPropertyDeferrals UndevelopedPropertyDeferrals Deferralswouldcomeduewithinterestafter15years,ifthecity Deferralswouldcomeduewithinterestafter15years,ifthecity councilgrantsyouroriginaldeferralrequest. councilgrantsyouroriginaldeferralrequest. ResidentInputThankYou MichaelThompson MichaelThompson CivilEngineerII CivilEngineerII QuestionsorComments? QuestionsorComments? CityofMaplewood CityofMaplewood PublicWorksDepartment PublicWorksDepartment 1902E.Co.Rd.B 1902E.Co.Rd.B IfyouhavenotturnedinyourprojectQuestionnaire, IfyouhavenotturnedinyourprojectQuestionnaire, Maplewood,MN55109 Maplewood,MN55109 pleasedoso. pleasedoso. Direct:(651)249-2403 Direct:(651)249-2403 (ExtraCopiesAvailable) (ExtraCopiesAvailable) Email:michael.thompson@ci.maplewood.mn.us Email:michael.thompson@ci.maplewood.mn.us Website: Website:www.ci.maplewood.mn.us(UnderCurrentProjects) Onthewebsite:SIGNUPFORPROJECTUPDATES 4 Agenda Item K2 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII JonJarosch,CivilEngineerI SUBJECT:Myrtle-SterlingStreetImprovements,CityProject07-19 1.ResolutionAdoptingRevisedAssessmentRoll DATE: May1,2008 INTRODUCTION th OnApril28,2008,thecitycouncilapprovedaresolutionfortheadoptionoftheassessmentrollforthe Myrtle-SterlingStreetImprovements,CityProject07-19.Therewerefive(5)objectionsreceivedpriorto thecloseofthehearingandcitystaffsrecommendationsforactiononthefiveobjectionsareprovidedfor thecounciltoreviseorconfirmthefinalassessmentrollforthisproject. Background TheproposedassessmentsfortheMyrtle-SterlingStreetImprovementprojectweresubmittedtothecity th councilforadoptionattheApril28,2008regularmeeting.Residentsandownerswereprovidedwiththe requiredadvancenoticeofthecitysintenttolevytheassessments,andtheresidentswererequiredtofile awrittennoticeiftheyobjectedtotheassessmentamount.Fivepropertyownersprovidedawritten objectionasfollows: 1.JamesandFranceenThurstin,Owners:1595MyrtleStreet(PIN242922220018):Mr.andMrs. Thurstinrequestthatthesecondlotassessmenttotheirpropertybedeferred. 2.BrianJents,Owner:1636MyrtleStreet(PIN242922220007):Mr.Jentsrequestsarevisionof assessmenttopostponeinterestaccrualontheassessmentuntiltheprojectiscompleted. 3.JudithClos,Owner:1580MyrtleStreet(PIN242922220014):Ms.Closrequeststhatthesecondlot assessmenttoherpropertybedeferred. 4.MichelleBakke,Owner:1622MyrtleStreet(PIN242922220009):Mrs.Bakkerequestsadeferralof assessmentbaseduponafinancialhardship. 5.HillMurrayFoundation,C/OJoePeschges,2625LarpenteurAvenueEast(PIN132922430002): Mr.Peschgesrequeststhecancellationofthestormassessmenttothispropertybecausethe assessmentfortheproposedimprovementsdoesnotseemappropriatewiththeclosingofSterling Street. RecommendedAdjustments Thefollowingactionisrecommendedbystafffortheobjectionrequests: Grant 1.JamesandFranceenThurstin,Owners:1595MyrtleStreet(PIN242922220018):deferralof secondunitassessment,withoutinterest,untilsuchtimepropertyisdeveloped,subjecttoasigned agreement.Ifthepropertyisnotdevelopedwithin15yearsfromthedateoftheassessment hearing,thedeferredassessmentshallbecancelled. Agenda Item K2 Deny 2.BrianJents,Owner:1636MyrtleStreet(PIN242922220007):requesttowithholdinterest accrualuntilprojectiscompleted.Itisconsistentwithpastcityprojects,intreatingallproperty ownersequally,tobeginassessmentinterestaccrualaftertheadoptionoftheassessmentroll. Thereisa30daywindowwherebypaymentscanbemadeinterestfreetotheCityasdescribedin theofficialassessmentstatementnotice. Grant 3.JudithClos,Owner:1580MyrtleStreet(PIN242922220014):deferralofsecondunit assessment,withoutinterest,untilsuchtimepropertyisdeveloped,subjecttoasignedagreement. Ifthepropertyisnotdevelopedwithin15yearsfromthedateoftheassessmenthearing,the deferredassessmentshallbecancelled. Grant 4.MichelleBakke,Owner:1622MyrtleStreet(PIN242922220009):deferralofassessment, uponapprovalofnecessaryfinancialpaperwork. 5.HillMurrayFoundation,C/OJoePeschges,2625LarpenteurAvenueEast(PIN132922430002): Deny requestforcancellationofassessment.Staffrecognizedthelackofanimprovementtothe streetsectioninthisareaandthereforedidnotproposeastreetassessment.Theonlyassessment proposedforthispropertyisthestormsewerassessment.Thisassessmentwasproposeddueto theproposedinstallationofstormsewerpipingandaninfiltrationbasinsouthofRipleyAvenue. Likewise,theremovalofpavementthroughthewetlandareaandtheinstallationofnativeplantings willimprovethequalityofstormwaterrunoffinthearea. BUDGETIMPACT Withtheawardofbidsignificantlyundertheapprovedfunding,thebudgetwillnotbeimpactedbythe assessmentrecommendations. RECOMMENDATION StaffrecommendsthatthecitycouncilapprovetheattachedresolutionfortheAdoptionoftheRevised AssessmentRollfortheMyrtle-SterlingStreetImprovements,CityProject07-19. Attachments: 1.Resolution:AdoptionoftheAssessmentRoll 2.AssessmentRoll 3.LocationMap 4.Assessmentobjections(5) RESOLUTION ADJUSTMENTSTOASSESSMENTROLL th WHEREAS,pursuanttoaresolutionadoptedbytheCityCouncilonApril28,2008,the assessmentrollfortheMyrtle-SterlingStreetImprovements,CityProject07-19,waspresentedinaPublic Hearingformat,pursuanttoMinnesotaStatutes,Chapter429,and WHEREAS,fivepropertyownersfiledanobjectiontotheirassessmentaccordingtothe requirementsofMinnesotaStatutes,Chapter429,summarizedasfollows: 1.JamesandFranceenThurstin,Owners:1595MyrtleStreet(PIN242922220018):Mr.andMrs. Thurstinrequestthatthesecondlotassessmenttotheirpropertybedeferred. 2.BrianJents,Owner:1636MyrtleStreet(PIN242922220007):Mr.Jentsrequestsarevisionof assessmenttopostponeinterestaccrualontheassessmentuntiltheprojectiscompleted. 3.JudithClos,Owner:1580MyrtleStreet(PIN242922220014):Ms.Closrequeststhatthesecondlot assessmenttoherpropertybedeferred. 4.MichelleBakke,Owner:1622MyrtleStreet(PIN242922220009):Mrs.Bakkerequestsadeferralof assessmentbaseduponafinancialhardship. 5.HillMurrayFoundation,C/OJoePeschges,2625LarpenteurAvenueEast(PIN132922430002): Mr.Peschgesrequeststhecancellationofthestormassessmenttothispropertybecausethe assessmentfortheproposedimprovementsdoesnotseemappropriatewiththeclosingofSterling Street. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: A.ThattheCityEngineerandCityClerkareherebyinstructedtomakethefollowingadjustmentsto theassessmentrollfortheMyrtle-SterlingStreetImprovements,Project07-19: Grant 1.JamesandFranceenThurstin,Owners:1595MyrtleStreet(PIN242922220018):deferralof secondunitassessment,withoutinterest,untilsuchtimepropertyisdeveloped,subjecttoasigned agreement.Ifthepropertyisnotdevelopedwithin15yearsfromthedateoftheassessment hearing,thedeferredassessmentshallbecancelled. Deny 2.BrianJents,Owner:1636MyrtleStreet(PIN242922220007):requesttowithholdinterest accrualuntilprojectiscompleted.Itisconsistentwithpastcityprojects,intreatingallproperty ownersequally,tobeginassessmentinterestaccrualaftertheadoptionoftheassessmentroll. Thereisa30daywindowwherebypaymentscanbemadeinterestfreetotheCityasdescribedin theofficialassessmentstatementnotice. Grant 3.JudithClos,Owner:1580MyrtleStreet(PIN242922220014):deferralofsecondunit assessment,withoutinterest,untilsuchtimepropertyisdeveloped,subjecttoasignedagreement. Ifthepropertyisnotdevelopedwithin15yearsfromthedateoftheassessmenthearing,the deferredassessmentshallbecancelled. Grant 4.MichelleBakke,Owner:1622MyrtleStreet(PIN242922220009):deferralofassessment, uponapprovalofnecessaryfinancialpaperwork. 5.HillMurrayFoundation,C/OJoePeschges,2625LarpenteurAvenueEast(PIN132922430002): Deny requestforcancellationofassessment.Staffrecognizedthelackofanimprovementtothe streetsectioninthisareaandthereforedidnotproposeastreetassessment.Theonlyassessment proposedforthispropertyisthestormsewerassessment.Thisassessmentwasproposeddueto theproposedinstallationofstormsewerpipingandaninfiltrationbasinsouthofRipleyAvenue. Likewise,theremovalofpavementthroughthewetlandareaandtheinstallationofnativeplantings willimprovethequalityofstormwaterrunoffinthearea. B.TheassessmentrollfortheMyrtle-SterlingStreetImprovements,CityProject07-19,as amended,isherebyaccepted,acopyofwhichisattachedheretoandmadeaparthereof.Said assessmentrollshallconstitutetheassessmentagainstthelandsnamedtherein,andeachtractofland thereinincludedisherebyfoundtobebenefitedbytheproposedimprovementintheamountofthe assessmentleviedagainstit. C.Suchassessmentsshallbepayableinequalannualinstallmentsextendingoveraperiodof15 years,thefirstinstallmentstobepayableonorbeforethefirstMondayinJanuary2009andshallbear interestattherateof6.0percentperannumforthedateoftheadoptionofthisassessmentresolution.To thefirstinstallmentshallbeaddedinterestontheentireassessmentfromthedateofthisresolutionuntil December31,2008.Toeachsubsequentinstallmentwhendueshallbeaddedinterestforoneyearonall unpaidinstallments. D.Theownerofanypropertysoassessedmay,atanytimepriortocertificationoftheassessment tothecountyauditor,butnolaterthanOctober1,2008,paythewholeoftheassessmentonsuchproperty, withinterestaccruedtothedateofthepayment,totheofficeofthecityengineer,exceptthatnointerest shallbechargediftheentireassessmentispaidwithin30daysfromtheadoptionofthisresolution;and theymay,atanytimeafterOctober1,2008,paytothecountyauditortheentireamountoftheassessment remainingunpaid,withinterestaccruedtoDecember31oftheyearinwhichsuchpaymentismade.Such paymentmustbemadebeforeOctober15orinterestwillbechargedthroughDecember31ofthenext succeedingyear. E.ThecityengineerandcityclerkshallforthwithafterOctober1,2008,butnolaterthan st November1,2008,transmitacertifiedduplicateofthisassessmenttothecountyauditortobeextended onthepropertytaxlistsofthecounty.Suchassessmentsshallbecollectedandpaidoverthesame mannerasothermunicipaltaxes. Adoptedbythecouncilonthis12thdayofMay2008. MYRTLE-IDAHOAREASTREETIMPROVEMENTSC.P.07-19 COMBINEDASSESSMENTROLLCITYPROJECT07-19 STERLINGSTREETIMPROVEMENTSC.P.07-32 COMMERCIAL/ STREETASSESSABLESTORMSTREETTOTAL PARCELIDTAXPAYERSTREETMULTI-FAMILY NUMBERUNITSASSESSMENTASSESSMENTASSESSMENT FRONTFOOTAGE 242922220005JESSEMATTSON1644MYRTLESTN70 $1,260.00$7,644.00$8,904.00 242922220006RANDYGKURSCHNER1640MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220007BRIANTJENTS1636MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220008PETERJFELLNER1630MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220009TIMOTHYCBAKKE1622MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220010GENEHOGATEJR1616MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220011SCOTTJMEISTER1608MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220012KIMBERLYKWARNDAHL1600MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220013MICHAELFMADIGAN1592MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220014JUDITHCLOS1580MYRTLESTN2 $1,800.00$10,920.00$12,720.00 242922220015JAMESMUELLER1568MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220016WAYNEFMUDGETT1567MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220017JOHNCSIMON1579MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220018JAMESATHURSTIN1595MYRTLESTN2 $1,800.00$10,920.00$12,720.00 242922220019JAMESMSIMMER1605MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220020BARBARAJZAHASKY1615MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220021PAMELALVOLTZ1633MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220022KARENLVALENTO1637MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220023ROBERTELEE1641MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220024WILLIAMJSMETANA1651MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220025ROBERTJJACKSON2340LARPENTEURAVEE1 $900.00$5,460.00$6,360.00 242922220068DOROTHYREICHOW1660MYRTLESTN1 $900.00$5,460.00$6,360.00 $900.00$5,460.00$6,360.00 242922220069ROYRREICHOW1650MYRTLESTN1 132922420037NATALIEMCOSSETTA1812STERLINGSTN1 $5,460.00$5,460.00 132922420036CONSTANCELESHOJEFFERSON1822STERLINGSTN1 $5,460.00$5,460.00 132922420035GLENNPOKANE1832STERLINGSTN1 $5,460.00$5,460.00 132922420027MICHAELJLARSON1848STERLINGSTN1 $5,460.00$5,460.00 132922420021RICHARDWCUSHING1860STERLINGSTN1 $5,460.00$5,460.00 132922420020JOHNRWILDES1864STERLINGSTN1 $5,460.00$5,460.00 132922420019ROBERTDBAUERS1866STERLINGSTN1 $5,460.00$5,460.00 132922420013CONNIELYNEPEREZ1876STERLINGSTN1 $5,460.00$5,460.00 132922420012TIMOTHYMROTH1880STERLINGSTN1 $5,460.00$5,460.00 132922420011THOMASMTROST1886STERLINGSTN1 $5,460.00$5,460.00 132922420010NOAHMVANG1892STERLINGSTN1 $5,460.00$5,460.00 132922420009MARKANORELL1896STERLINGSTN1 $5,460.00$5,460.00 132922420008LYLECSNAVELY1900STERLINGSTN1 $5,460.00$5,460.00 132922340002MAURICEMFILISTER2391LARPENTEURAVEE157.5 $2,835.00$2,835.00 $17,285.40$17,285.40 132922430002HILLMURRAYFOUNDATION2625LARPENTEURAVEE960.3 COMMERCIAL/ ASSESSABLESTORMSTREETTOTAL MULTI-FAMILY UNITSASSESSMENTASSESSMENTASSESSMENT FRONTFOOTAGE TOTALS= 1187.8037$42,980.40$209,664.00$252,644.40 TOTAL=$252,644.40 2008ASSESSMENTRATES: RESIDENTIALSTORMSEWERPERUNIT$900.00 RESIDENTIALFULLSTREETRECONSTRUCTIONPERUNIT$5,460.00 COMMERCIAL/MULTI-FAMILYSTORMSEWERPERFRONTFOOT$18.00 COMMERCIAL/MULTI-FAMILYFULLSTREETRECONSTRUCTIONPERFRONTFOOT$109.20 1of1 AgendaItemK3 AGENDAREPORT TO :CityCouncil FROM: CharlesAhl,ActingCityManager JohnBaker,GreeneEspel,PLLP SUBJECT:CarverCrossingDevelopmentConsiderLitigationSettlement DATE:May7,2008 INTRODUCTION/SUMMARY TheCityCounciltabledactionontheCarverCrossingDevelopment[alsoknownas th CoParLitigation]attheirMay5meetinginordertoprovideCoPartimetoreactto potentialadditionalconsiderationsinthesettlement.Weareprovidingthereportfrom Mr.Ekstrandontheplanningissues.Thatreportisunchangedfromthepacketof th informationincludedwiththeMay5agendareport. Asbackground,theCityCouncilpreviouslydeniedaproposed191-unitproposalfor CarverCrossing.ThatdenialoccurredonSeptember28,2006.Thedeveloperofthat plan,CoParCompanies,litigatedthedenialdecision.Thecourtproceedingsonthat litigationarescheduledtobeginonJune2,2008.Theconsiderationofthisitemisto settlethelitigationpriortothebeginningofthecourtproceedings. TheCityCouncildirectedthatthisrevisedplanbepresentedtothePlanning Commissionforarecommendation.Considerablediscussionanddebatesurrounded whethertherevisedplanwasanewproposalora hybrid proposal. Mr. Baker and Mr. KnatrudhaveindicatedthattheMarch31,2008plansshouldbeconsidereda hybrid proposal,specificallybecausenonewfeeswerecollectedandafullreviewwasnot th completed.AttheMay5meeting,theCoParrepresentativesacknowledgedthatthey recognizethattheplanwassubmittedforsettlementpurposesandstatedthatno litigationwouldresultfromthisrevisedplan.Thestaffisalsoattemptingtocontactthe DNRonthe hybrid plan to see if they have any concerns. ThestaffandattorneysarerecommendingthatiftheCouncilchoosestoacceptthe settlementthatapprovalbeintheformofaresolutionthatestablishesthetermsofthe settlement.Attachedisatheresolutionestablishingthetermsofthesettlement.These termshavebeennegotiatedwithCoParonthefinallanguagefordismissalofthe litigation.Thisresolutioncallsforadevelopmentcontractthatisconsistentwiththe developmentplansoftheapplicationandwithfinancialtermsifapprovedbytheCity Councilcontemporaneouslywiththeapplications,andtheeffectivenessofthisapproval isconditionedupontheparties execution of such development agreement. If the Councilwishestosettlethelitigation,thefirstactionwillbethethreemotionstoapprove thedevelopmentplansasindicatedwithintheplanner s report with revisions. The currentsettlementisnota165unitproposal;however,thestaffiscomfortablewith grantingpreliminaryplatandPUDapprovalwithoutfurtherreviewofthefinalplans.The resolutioncallsfortheCitytoapprovethedevelopmentplansafterareviewofthefinal documentsandsubmittalsfromthedeveloperattheproposeddevelopmentlevelas shown. CarverCrossingProposal PageTwo ProposedSettlementConditions Theplanisreducedto174unitsfromtheoriginal191unitproposal.The174 unitswasarrivedatinrecentnegotiations.CoParhasindicatedthatsincethe agreementwasa50-50split,thatiftheCitydidnotwishtoparticipateina densityreduction,thattheywouldreducetheirdevelopmentby ½ of the 26 unit development.Thus,halfof26is13,whichisthereductionfrom191to178. Additionalconsiderations,suchasCityadministrationoftheprojectand providingCitybondinghaveresultedinthereductionof4additionalunits.The finalplanwouldindicatetheadditionofthese9lotswithinthesamegeneral footprintofthe165-unitplan.CoParwillbeprovidingapreliminaryplatand developmentplansconsistentwiththis174unitplanthathasnoimpactonthe footprintproposedinthe165-unitplan. Theportionofthesite,shownasConservationEasementsremainsand providesa300-footprotectedcorridorforFishCreek. Buildingpadsareindicatedtobe40X60whichwouldalsoallowfora20-foot deckwithoutimpactingtheConservationEasementarea.Thepadsareata25- footsetbackfromthepublicroads.Thenewunitswillbeshowntonot significantlyimpacttheoverallsiteplandevelopmentarea. Theroadrightofwayforamajorityoftheroadsisshownas50-footinwidth. Thestreetsare24-footinwidthandincludea10-footwidetrail,or6-foot sidewalk,alongamajorityofthestreets. NomedianexistsonHenryLaneacrossFishCreek.Aguardrailsystemfor protectionfromvehiclespotentiallyleavingthe494Corridorwillbedesignedby aregisterengineertoMnDOTspecifications. CoParCompanieshaveagreedtolimit2008constructiontothenorthernportion exceptthattheywouldbuildacrossFishCreektoandincludingtheroundabout. Theywouldbeallowedtobuildoneortwomodelhomesonthesouthsidebut wouldholdoffonanythingmajorforthesouthernportionuntilafterMaplewood conductsareferendum,orexploresotheroptionsforpurchasingportionsofthe southernarea.CoParindicatedthattheymightwanttogradeinacoupleof trailsthatcouldalsobeusedtoshowprospectivelotbuyersofgenerallot locationsuntilafterthepurchasedecisionsdiscussionsin2008. CoParhasshownasecondexhibit[Attachment7]thatincluded16lotsonthe farsouthwesternsideofthesitehighlightedtobeonholdfortheReferendum. ThesubmittalshowsthereducedsiteasitwouldbereducedifaReferendumis passedfor149units.Theoverallsiteplanwithareferendumpassedand combinedwithConservationEasementcoverageandpublicdedicationcreates asitewhere50%ofthesitewouldbe green. The City could consider explorationofareferendumorexploreotherfinancingissuesforthepurchaseof majorportionsofthissouthernareaduringtheremainderof2008.CoParhas agreedtoextendthedateforclosingonpurchasesinthesouthernareatoJune î 30,2009.Additionally,CoParhasagreedtoafullPACfeechargeof$57,200 [174X$3,300]thatcouldbeusedforpurchaseofareawithinthesouthern portionofthesite. CoParindicatedthattheirwillingnessforsaleofpropertyinthesouthernareais contingentuponreachingalitigationsettlementatthistime.Shouldtheplanbe § denied,the indicated that they will build the entire 191 unit plan without sales to theCityforfurtheropenspaceconsiderations. CarverCrossingProposal PageThree Thefinancialproposalsandtheconditionsofsettlementare: CityagreestoprepareallpublicimprovementsasaCityproject. Alldesign,engineeringbythecity. Citywillassessthepublicimprovementsattributabletothedevelopment attheexactinterestrateofthebondsaleovera15-yearterm. CoParwillhavejointapprovaloverfinaldesign. no Therewebecostsharingofthedeveloperresponsibilitiesforthe improvementcosts.TheCitylewillbetoimplementandsupervise s ro theinstallationoftheeventualpublicimprovementsatCoPar s expense. TheCitymayconsiderprovidingimprovementsforfutureutility extensionsaspartoftheproject,atMaplewood s expense. Thefollowingwillbepartofafinaldevelopmentagreement: CarverCrossingdevelopmentshallbeapprovedasproposedinplans submittedonMarch31,2008,andwhichshallberevisedtoreflect174 units. CoParreservestheprovisiontoretainvestedinterestsinCarver Crossing,whichprovidesthatMaplewoodrecognizesthattheprojectwill bephasedinconstructionanddevelopment. CoParagreesthatPhase1willnotincludeanythingbeyondthe roundaboutinthesouthernportionofthedevelopmentincalendaryear 2008. CoParwillagreetotheidentified16lotsinthesouthernphase,shownas referendumlotsareavailableforpurchasebythecityasfollows: First16lots:$150,000perlot After16lots:appraisedvalue,withCoParhavingrightofrefusal CoParagreesthatiftheCitypurchasesatleast1lotunderthisprovision, allgreenspaceidentifiedintheMarch31,2008plansshallbededicated totheCityatthecostof$1.00andallothervaluableconsiderations, whichshallbeattheCity s option after careful consideration regarding thebenefitsofCityownershipandcontrolofthisopenspaceversusthe expenseoflong-termmaintenance. CoParagreesthattheCitymaychoosetodeclare/identifytrailcorridors throughtheopenspaceareasandconservationeasementareas.CoPar andanyfutureowners/buildersagreetodisclosetoallpotentiallot purchasersthisimportantfutureconstructionfacttoavoidconfusionon futureintentstoimprovetheopenspacearea. TheCityagreestoapprovethepreliminaryplat,ConditionalUsePermit foraPlannedUnitDevelopmentandtheVacationofExistingEasements consistentwiththeplansdatedMarch31,2008andasrevisedtoreflect theadditionof9unitstoincreasethenumberofunitswithinthe developmentfrom165to174.Further,theCityandCoParagreethatthe generalfootprintofthesitedevelopmentshallnotbesubstantially changedbymorethan1.0%baseduponadisturbedareacalculationin theadditionofthenewunits. Lot4,Block1iseliminatedtoaddressthewetlandbufferandtree removalconcernsexpressedwithinthestaffreport.Lot3hasthebuilding padturnedsideways.Anadditionallothasbeenaddedinthenorthern sectiontocompensateforthiselimination. CarverCrossingProposal PageFour RECOMMENDATION IftheCityCouncilchoosestosettlethelitigationwithCoParCompaniesthroughthis revisedproposal,thenecessaryaction[individualmotionsrequired]is: 1.ApprovetheConditionalUsePermitfora174-unitplannedunitdevelopmentas providedbeginningonPage14ofMr.Ekstrand s planning report, with direction thatallreferenceto165-unitsshallberevisedto174units. 2.ApprovetheresolutionvacatingtheunusedeasementswithinCarverCrossing asnotedbeginningonthebottomofPage15ofMr.Ekstrand s report. 3.ApprovetheCarverCrossingPreliminaryPlatfora174-unitplanandthedateof thepreliminaryplatshallbereferencedassubmittedonMay12,2008,asnoted beginningonPage16ofMr.Ekstrand s report, with direction that all reference to 165-unitsandplansdatedMarch31,2008shallberevisedto174-unitsand plansdatedMay12,2008. 4.Adopttheattachedresolutionthatapprovethetermsofthefinancialsettlement byadoptingthefollowingstatement: a.CoParCompaniesandtheCityofMaplewoodintendtoenterintoa developmentagreementthatisconsistentwiththedevelopmentplansof theapplicationandwithfinancialtermsthatacknowledgethattheCity hasapproveda174-unitdevelopmentplanthroughtheapprovalofa conditionalusepermitforaPlannedUnitDevelopment,thevacationof certaineasements,approvalofapreliminaryplatfora174unit developmentthatisgenerallyconsistentwithaplansubmittedbyCoPar Companies,datedMarch31,2008,exceptthefollowing: i.The174unitplanshallnotimpactmoregenerallotareathan1% ofthesiteplanshownforthe165unitplan. ii.ThereshallbenoCitycontributiontothedevelopmentofthe publicimprovementsattributabletoCoParCompanies developmentofthe174unitplan. Attachments: 1.ResolutionofLitigationSettlement 2.CarverCrossingPlanningReport K3Attachment1 RESOLUTION APPROVINGSETTLEMENTCONCEPTSANDDIRECTINGPREPARATIONOFA DEVELOPMENTAGREEMENTCONSISTENTWITHTHOSECONCEPTS RECITALS A.Whereas,thisResolutionisbeingacteduponbytheCouncilonlyafter considerationandapprovalbytheCouncilofthefollowing(hereinafterdescribed as the Approvals): 1.Aconditionalusepermit( CUP) for a 174-unit planned unit development ( PUD) known as Carver Crossing; 2.AresolutionvacatingtheunusedeasementsonCarverCrossing;and 3.APreliminaryPlatforCarverCrossing. B.Whereas,aspartofsettlementnegotiationsbetweenrepresentativesofCoPar Development,LLC( the Developer) and the City, the Citys representatives persuadedtheDeveloper s representatives to revise their proposed development andtootherwiseagree,asaconditiontoapprovaloftheapplicationsreferenced above,tothefollowing: 1.reducingtheproposedamountofoveralldensityfrom191unitsto174units, 2.providingameansbywhichtheoveralldensitywouldbefurtherreducedto 158unitsbygrantingtheCityanoptiontopurchase,atacostof$150,000 perlot,uptoatotalof$2,400,000,the8.3acresouthwesterlyslopeareaand 25.5acresofintegratedopenspace(asdepictedonamapalreadyprovided totheCity),including16specifiedbuildinglots,plusoutlotswiththeareas specified, 3.providingthatiftheCitypurchasesatleastonelotunderthisoptionprovision, allgreenspaceidentifiedintheMarch31,2008plansshallbededicatedto theCity,atthecity s option, at a cost of $1.00, 4.providingtheCitywiththefurtheropportunitytopurchase,subjecttoCoPar s rightofrefusal,additionalplattedlots(adjacenttooneormorelots designatedinthe16-lotoption),attheirappraisedvalue, 5.providingtheCitywithanopportunitytofinanceitsexerciseofoneorbothof theseoptions,whetherthroughreferendumvote,grantsfromotherentities,or acombinationthereof,byleavingtheperiodtoexercisetheoptionsandenter intoapurchaseagreementopenthroughcalendaryear2008(andtheperiod inwhichtocloseonthepurchaseopenuntilJune30,2009),refrainingfrom commencingdevelopmentofthatportionofCarverCrossingthatissouthof FishCreekandsouthoftheroundaboutduringcalendaryear2008(except forgradingtrailareasandbuildinguptotwomodelhomesinthatarea),and furtherrefrainingfromdevelopingthatareabetweenJanuaryandJune2009 iftheCitytimelyexercisesitsoptionin2008. 6.providinga300-footprotectedcorridorforFishCreekthroughtheuseof conservationeasements, 7.designingbuildingpadssoastoallowfora20-footdeckwithoutimpacting conservationeasements, 8.providingtheCitywiththeopportunitytodeclareoridentifytrailcorridors throughtheopenspaceareasandconservationeasementareasthatwillbe disclosedtoallpotentiallotpurchaserstoavoidconfusionregardingfuture intentionstoimprovetheopenspacearea, 9.providingaroadrightofwayforamajorityoftheroadsthatis50feetwidth, streets24feetinwidthandwithaten-footwidetrailorsuitablesidewalk alongamajorityofthestreets,and 10.addingaguardrailorequivalentprotectioneastofHenryLaneforprotection fromvehiclespotentiallyleavingthe494Corridor. C.Whereas,inorderfortheDevelopertoagreetodismissitssuit,andtothese modificationstotheproposeddevelopment,itwouldbenecessaryfortheCityto agreetothefollowing: 1.PrepareallpublicimprovementsasaCityprojectbutwithnofinancial contributionbytheCitytotheinfrastructurecosts; 2.Assesstheimprovementsattheexactcostofthebondsaleovera15-year term; 3.AllowtheDevelopertohavejointapprovaloverthefinaldesign; 4.AssesstheCarverCrossingdevelopmentpropertyonanannualbasisforany andallimprovementstobeconstructedbyagreementwithCoParinthat calendaryear;and 5.ExceptforphasedfinalapprovalsassorequiredbyapprovalsbytheCityin May2008,refrainfromimposingandenforcingfurtherreviewordevelopment timeconstraints,limitations,orencumbrancesontheDeveloperorthe project. 6.Considerprovidingimprovementsforfutureutilityextensionsaspartofthe project,atMaplewood s expense. D.Whereas,theCityandtheDeveloperagreethattheDeveloperwillpaya $574,200feeinlieuofparkdedication;paymentofthisfeemaybeconsideredas partoftheCity s option to purchase properties in the southern portion of the development,buttheamountshallbecomeduenolaterthanJune30,2009. TheDevelopershallhavetheoptionpriortoJune30,2009,toassignthispark dedicationchargetotheindividuallotsasabuildingpermitfeeatthecurrentpark dedicationchargeineffectatthetimeofthebuildingpermitissuance. E.Whereas,iftheCitygrantstheApprovalsandadoptsthisResolution,the DeveloperandtheCityintendtoenterintoadevelopmentagreementthatis consistentwiththedevelopmentplansoftheapplicationandwiththetermsof thisResolution. F.Whereas,theeffectivenessoftheapprovaloftheapplicationsandofthe obligationsunderofthisResolutionareconditionedupontheparties execution ofsuchdevelopmentagreement. G.Whereas,suchdevelopmentagreementshallbepresentedtotheCityCouncilat itsfirstregularmeetinginJune2008followingadoptionofthisResolution. H.Whereas,suchdevelopmentagreementshallincludefindingsconsistentwiththe actionstakenbytheCityregardingtheApprovals. I.Whereas,litigationiscurrentlypendinginRamseyCountyDistrictCourtarising fromtheCity s September 28, 2006 denial of applications for a 191-unit version ofadevelopmentatthesamegenerallocation,withasummaryjudgment hearingcurrentlyscheduledforJune2,2008;and J.Whereas,thepartiesunderstandthatupontheCity s issuance of the Approvals andauthorizationoftheexecutionofadevelopmentagreementthatisconsistent withthetermsofthisResolution,theDeveloperwilldismisswithprejudicethe pendingsuit,andtheCityandtheDeveloperwillagreetomutualreleasesofthe partiesandtheiragents. COUNCILACTION ACCORDINGLY,INRELIANCEUPONTHEASSERTIONSOFTHEDEVELOPERAS SPECIFIEDABOVE,THECITYCOUNCILOFTHECITYOFMAPLEWOODHEREBY RESOLVESASFOLLOWS: 1. TheCouncildirectsstaffandattorneysfortheCitytoprepareandpresenttothe CouncilatitsfirstregularlyscheduledcouncilmeetinginJune2008a developmentagreementthatisconsistentwiththeRecitalsofthisResolutionas setforthabove. Agenda Item K3 Attachment 2 MEMORANDUM TO:ActingCityManager FROM:TomEkstrand,SeniorPlanner KenRoberts,Planner SUBJECT:CarverCrossing LOCATION:SouthofCarverAvenue,westofI-494 DATE:April30,2008 INTRODUCTION ProjectDescription planstothecityfora Mr.TomHansen,representingCoParCompanies,hassubmittedrevised housingdevelopmentcalledCarverCrossing.Hehaspreparedprojectplansthatnowshowlotsfor upto165detachedsingledwellinghousingunits(100onsmallerlotsand65onlargerlots).This latestplanreplacesaplanfrom2006thatshowed191housingunits.Thisdevelopmentwouldbeon about73acresoflandthatissouthofCarverAvenueandwestofHenryLaneknownasthe Schlomkaproperty.Refertotheapplicant s statement on pages 28-32 and the maps on pages 33-49. Ahomeowners association would own and maintain the common areas. Mr.Hansenhasnotyetappliedfordesignapprovalforthislatestproposal.Hewilldoso(includingthe architectural,finallandscape,andlightingplans)forthesiteandbuildingsafterthecitycouncilactson hiscurrentrequests.However,basedoncommentsfromtheapplicant,staffexpectsthateachunit wouldhavehorizontal-lapvinylsiding,aluminumsoffitsandfasciaandbrickorstoneveneeraccents nearthedoors.Inaddition,eachunitwouldhaveatwo-cargarage. Requests Tobuildthisproject,Mr.Hansenisrequestingthatthecityapprove: 1.Aconditionalusepermit(CUP)foraplannedunitdevelopment(PUD).ThisPUDwouldallow theprojecttohaveavarietyofsetbacks,tohavealongdeadendstreetandtoallowtheunits andsingledwellingstobeonlotssmallerthancodeusuallyallows(inareaandinwidth). 2.Thevacationofexistingeasementsforformerdriveways,roadways,anddrainageareaswithin thedevelopment. 3.Theproposedpreliminaryplattocreatethenewpublicstreetright-of-ways,thelotsforthe structuresandfortheoutlots.(Seethepreliminaryplatonpage40andintheprojectplans.) BACKGROUND In1992,thecityconsideredpartsofthesubjectpropertyintheinventoryofpossiblepropertiestobuy foropenspace.Oftheapproximatelyfiftypropertiesthecityconsidered,theopenspacecommittee th rankedthissite20overallandfirstoutof15intheneighborhood.Thecity,however,wasunableto negotiateapurchaseofanyofthepropertywithawillingseller.Assuch,thecitydidnotbuyanyof thispropertyforopenspaceandinsteadboughttwoparcelsnorthofCarverAvenueforopenspace. 1 Therewereseveralcitymeetingsandreviewsforthissitein2005and2006.(Pleaseseethe completelistingoftheseactionsinthePastActionssectionstartingonpage22ofthisreport.) OnSeptember28,2006,thecitycouncilconsideredthe191-unitCarverCrossingproposalincluding aCUPforaPUD,streetandeasementvacationsandpreliminaryplat.Aftermuchdiscussionand testimony,thecitycouncilvotedtodenytheproposedPUDthusdenyingtheproject.(Seethecity councilminutesonpages89and90.) DISCUSSION LandUsePlanandZoningMap Thelanduseplan,assetbythecitycouncilintheMaplewoodComprehensivePlan,isthecity s long- rangeguideandexpectationastohowthecityexpectslandtobeusedordeveloped.Thezoning designationforapropertydefineshowapropertyownermaydeveloporusetheproperty. ThecityhasdesignatedtheentiresiteonthelandusemapsR-1(single-dwellingresidential).(See thelandusemaponpage34.)ThecitynowintendsR-1areasonthelanduseplanfordevelopments withsingledwellings(noattachedunits)ofupto4.3unitspergrossacre. ThezoningmapshowsthedesignationsofF(farmresidence)(betweenCarverAvenueandFish Creek)andR-1(R)(southofFishCreek)forthesite.ForareasthecityhaszonedForR-1,thecity allowssingledwellingsonlotsofatleast10,000squarefeetofarea(whensanitaryseweris available).TheR-1(R)zoningdesignationisforsingledwellingsontwo-acreorlargerlots(where sanitarysewerisnotavailable). Asadoptedbythecitycouncilin2003,theintentoftheR-1(R)zoningdistrictwas to protect and enhancethecharacterofareasofthecitythat,becauseoftopographyorotherfactors,donothave, nordoesthecityexpecttohave,municipalsanitarysewerorwaterservice. The R-1(R) code also states this zoning district is for the areas of Maplewood that are not suitable for suburban or tract developmentbecauseoftopography,vegetationorotherfactorsthatmaketheinstallationof municipalsanitarysewerunlikely. City staff will discuss the location and availability of public utilities laterinthisreport. LandUsePlan ThereareseveralgoalsintheMaplewoodComprehensivePlanthatapplytothisrequest.Specifically, thelanduseplanhaselevengenerallandusegoals.Ofthese,fiveapplytothisproposalincluding: Providefororderlydevelopment. Protectandstrengthenneighborhoods. Minimizethelandplannedforstreets. Minimizeconflictsbetweenlanduses. Provideawidevarietyofhousingtypes. Thelanduseplanalsohasseveralgeneraldevelopmentandresidentialdevelopmentpoliciesthatrelate tothisproject.Theyinclude: 2 Transitionsbetweendistinctlydifferingtypesoflandusesshouldnotcreateanegativeeconomic, socialorphysicalimpactonadjoiningdevelopments. Thecitycoordinateslandusechangeswiththecharacterofeachneighborhood. Includeavarietyofhousingtypesforallresidents...includingapartments,townhouses, manufacturedhomes,single-familyhousing,public-assistedhousing,low-andmoderate-income housing,andrentalandowner-occupiedhousing. Protectneighborhoodsfromencroachmentorintrusionofincompatiblelandusesbyadequate bufferingandseparation. Theapplicabledevelopmentpolicies(toimplementtheplangoals)include: Thecitywillnotapprovenewdevelopmentwithoutprovidingforadequatefacilitiesand services,suchasstreet,utilities,drainage,parksandopenspace. Safeandadequateaccesswillbeprovidedforallproperties. Transitionsbetweendistinctlydifferingtypesoflandusesshouldnotcreateanegative economic,socialorphysicalimpactonadjoiningdevelopments. Wheneverpossible,changesintypesoflanduseshouldoccursothatsimilarusesfronton thesamestreetoratbordersofareasseparatedbymajorman-madeornaturalbarriers. Avoiddisruptionofadjacentornearbyresidentialareas. Theproposeddevelopment,with165detachedhousingunits,wouldmeetthesegoalsandpolicies. CompatibilityandDensity Thisproposal,ifapprovedbythecity,wouldbeachangeforthisareaofMaplewood.Itwouldtransforma semi-rural,verylow-densityarea(withnopublicutilities)intoasuburban-styleresidentialdevelopment withpublicsewerandwaterandcommonareas.Thisproposalisadeparturefromtheexistinglanduses onthepropertybutwouldbeconsistentwiththecomprehensiveplanandwouldbeinkeepingwiththe typesofhousinginthearea(includingthehousingonCarverAvenue,DorlandRoadandHeights Avenue). Itisimportanttonotethatthecitydoesmakechangestothelanduseplan,tothezoningmapandtothe approveduseofapropertywhenthecitydeterminesthatsuchchangesareconsistentwiththegoalsand policiesofthecityandwhenthechangeswouldbe,intheopinionofthecitycouncil,inthebestinterests ofthecity.Adevelopmentsuchasthis,ifcarefullyplannedandconstructed,shouldmeetthegoalsand policiesofthecity. Staffdoesnotfindaproblemwiththisproposalintermsofcompatibilityandlanduse.Thedevelopment wouldbenexttoI-494andCarverAvenue,wouldbeonacollectorstreet(CarverAvenue)andisbetween twoarterialstreets(CenturyAvenueandMcKnightRoad).Itisimportanttonotethatdeveloperswilloften buildtownhomes(whetherinattachedordetachedunits)nexttosingledwellings.Arecentexampleis withtheNewCenturyAdditioninsouthMaplewood.Thedeveloper,RobertEngstrom,plannedandbuilt 3 thisneighborhoodwithamixofsingledwellingsandtownhomes.Thereareotherexamplesofthismixof housingtypesinMaplewood,suchasAftonRidge,Southwinds,TheGardens,OliviaGardensandthe CarriageHomesofMapleHills. Asproposed,the165unitsonthe73-acresitemeanstherewouldbeabout2.3unitspergrossacre. Thisisconsistentwith(andinfactmuchlowerthan)thedensitystandardsinthecurrent comprehensiveplanforsinglefamilyresidentialdevelopment. ZoningMap ThecityhaszonedtheprojectsiteF(farmresidence)andR-1(R).(Seethezoningmaponpage35). ForareasthecityhaszonedForR-1,thecityallowssingledwellingsonlotsofatleast10,000 squarefeetofarea(whensanitarysewerisavailable)withamaximumdensityof4.3unitsperacre. TheR-1(R)zoningdesignationisforsingledwellingsontwoacreorlargerlotswheresewerisnot available.TheapplicantisrequestingthatthecitycouncilapproveaPUDasanoverlaydesignation fortheproposal.ThePUDwouldserveasthezoningapprovalforthisrequesttobeconsistentwith theexistinglanduseclassificationfortheproperty. TheintentoftheR-1(R)zoningdistrictis to protect and enhance the character of areas of the city that,becauseoftopographyorotherfactors,donothave,nordoesthecityexpecttohave,municipal sanitarysewerorwaterservice. The R-1(R) code also states this zoning district is for the areas of Maplewoodthatarenotsuitableforsuburbanortractdevelopmentbecauseoftopography,vegetation orotherfactorsthatmaketheinstallationofmunicipalsanitarysewerunlikely. Inthiscase,bothmunicipalsanitarysewerandwaterarereadilyavailabletothesite from Carver AvenueonthenorthandfromHeightsAvenueonthewest.HeightsAvenuewasconstructedwitha temporarycul-de-sacandpublicutilitiessothatafuturelandownerordevelopercouldextendthe streetandthepublicutilitiestotheeast(intowhatisnowtheCarverCrossingsite).Theproject engineer,aspartofthisproposal,hasdesignedtheCarverCrossingprojectsomostofthesanitary sewerwillflowtothewesttoHeightsAvenue.Assuch,thisproposaldoesnotcreatetheneedfora sanitarysewerliftstation.Basedontheproposedengineeringplansandthecityengineeringstaff reviewoftheproposal,thelocationanddepthoftheexistingpublicutilitiesmaketheinstallationof publicutilitiesinthisdevelopmentpossibleandfeasible. MississippiRiverCriticalAreaInformation Since1976,MinnesotastatelawhasrequiredcommunitieswithlandinthemetropolitanMississippiRiver Corridortomanagethatland.TheMississippiRiverCriticalAreacoverstheareaofMaplewoodthatis westofI-494andsouthofCarverAvenue.ThemanagementofthisareaincludeshavingaCriticalArea Plantoguidedevelopmentforthelandwithintherivercorridor.Maplewoodadoptedacriticalareaplanin 1979(andupdateditin1981)tomeetthisrequirement.Theintentionofthisplanistomanage developmenttoprotectresourcesandtoprotectthescenicqualitiesoftherivercorridor,includingthe bluffswithintheMississippiRiverCorridor. CriticalAreaPlan The2002MaplewoodComprehensivePlanshowsallthelandareawestofI-494andsouthofCarver Avenueasbeinginthe Mississippi River Critical Corridor. As part of this 2002 comprehensive plan update,theMetropolitanCouncilstaffrequestedthecityaddlanguageandinformationaboutthe 4 MississippiRiverCriticalAreaPlantotheComprehensivePlan.Wehaveincludedmuchofthe languagefromtheComprehensivePlaninthereferencesectionofthisreport. Forreviewingthisdevelopment,thefollowinggoalsandpoliciesfromtheCriticalAreaPlanaremost relevant: MaplewoodacknowledgesthattheMississippiRiverCriticalAreainthecityhasbeendesignatedasan Urban Diversified District. This district has the following goals: (1)Thelandsandwatersshallbeusedanddevelopedtomaintainthepresentdiversityofcommercial, industrial,residentialandpublicusesofthelands,includingtheexistingtransportationusesofthe river. (2)Protecthistoricalsitesandareasandthenaturalscenicandenvironmentalresources. (3)Expandpublicaccesstoandfortheenjoymentoftheriver. Thecitymayallownewresidentialdevelopmentandotherusesinthisareaiftheproposalsare compatiblewiththesegoals. AdditionalCriticalAreaPoliciesandStandards Thefollowingarethefiverelevantpoliciesofthecity s additional nine policies for building and land developmentintheMississippiRiverCriticalAreathecityshouldconsiderwhenreviewingtheCarver Crossingdevelopment. Thecityshallensurethatthelocationandsitingofnewstructureswillkeepbluffsandscenic overlooksintheirnaturalstate. ThecitywillensurethatfuturedevelopmentandconstructionintheCriticalAreawillmeetorexceed thedevelopmentstandardssetbyMaplewoodordinancesandpolicies. MaplewoodrequiresallnewdevelopmentintheCriticalAreatominimizeanyadverseeffectsonthe environmentandtomaximizeallpossiblebeneficialeffects.Thecitywillreviewtheseeffectswhen approvingsiteplansorwhenapprovingbuildingpermits,exceptforpermitsforsingle-familyhomes. ThecityshallensurethatnewdevelopmentandconstructionintheCriticalAreaminimizesdirect run-offontoadjoiningstreetsandwatercourses. MaplewoodwillensurethatnewdevelopmentandconstructionintheCriticalAreaimprovesthe qualityofrunoffontoadjoiningstreetsandwatercourses. Theproposedproject,ifbuiltwithallchangesthecityengineerandtheotherpermittingagencieswill require,wouldbeconsistentwith,andinsomecases,exceedthestandardsestablishedbythese goalsandpolicies. Vacations Thereareexistingeasementsforroadways,drivewaysandfordrainageareaswithinthedevelopment sitethatarenotcompatiblewiththeproposeddesignandlayoutoftheproject.Theapplicant s 5 engineerisrequestingthatthecityvacatetheseareassotheymayrecordtheproposedplatwithout anyconflicts.Asshownontheprojectplans,thedeveloperwillbededicatingnewright-of-waysforthe publicstreets(includingHenryLane)andneweasementsforthedrainageandutilityareas. PLANNEDUNITDEVELOPMENT(PUD) ConditionalUsePermit Section44-1093(b)ofthecitycodesaysthatitistheintentofthePUDcode to provide a means to allowflexibilitybysubstantialdeviationsfromtheprovisionsofthischapter,includinguses,setbacks, heightandotherregulations.Deviationsmaybegrantedforplannedunitdevelopmentsprovidedthat: 1.Certainregulationscontainedinthischaptershouldnotapplytotheproposeddevelopment becauseofitsuniquenature. 2.Theplannedunitdevelopmentwouldbeconsistentwiththepurposesofthischapter. 3.Theplannedunitdevelopmentwouldproduceadevelopmentofequalorsuperiorqualityto thatwhichwouldresultfromstrictadherencetotheprovisionsofthischapter. 4.Thedeviationswouldnotconstituteasignificantthreattothepropertyvalues,safety,healthor generalwelfareoftheownersoroccupantsofnearbyland. 5.Thedeviationsarerequiredforreasonableandpracticablephysicaldevelopmentandarenot requiredsolelyforfinancialreasons. Theapplicanthasappliedtothecityforaconditionalusepermit(CUP)foraplannedunit development(PUD)forthe165-unithousingdevelopment.TheyhaverequestedaPUDtoallowthe projecttohavecodedeviationsandmoreflexibilitywithsitedesignanddevelopmentdetailsthanthe standardcityrequirements.Suchflexibilityincludeshaving: 1.Avarietyofbuildingsetbacks. 2.Thehousingunitsonsmallerlotsthancodeusuallyallows(inareaandinwidth). 3.Someofthepublicstreetright-of-waysbeing50feetwideinsteadof60feetwide. 4.Alongdead-endstreetthatwouldbemorethan1000feetinlength.Inthiscase,thereareno otheralternativesforstreetaccesstothesouthernpartofthesitebecauseofexistingstreet layoutandtheexistingtopographyinthearea,includingFishCreek. Itisthecontentionoftheapplicantthattheproposedcodedeviationsmeetthefindingsinthecity codeforapprovalofaPUD.Citystaffagreeswiththeapplicantthatthedevelopmentasproposed (shownonpages36and37),withtheproposedcodedeviations,wouldproduceadevelopmentof equalorsuperiorquality,thattheproposalsdonotconstituteathreattotheareaandthatthe deviationsarerequiredforreasonableandpracticabledevelopmentofthesite.Adeviationincluded inthisPUDapprovalisthelongdead-endstreetorcul-de-sacthatwouldprovidestreetaccesstothe southendofthesite.Thislongstreetisnecessary(andtheonlypracticalalternative)becausethe locationoftheexistingpublicright-of-ways,FishCreekandtheexistingtopographydonotallowany otheralternativesforstreetaccesstotheareaofthesitesouthofFishCreek. 6 Havingnarrowerstreetright-of-waysandreducedbuildingsetbacksforthestructureswilllessenthe amountofgradingandtreeremovalonthepropertyandwillallowformorecommonareaaround eachbuildingandonthesite.Iftheapplicantfollowedallthestandardcitysubdivisionandzoning standardsfortheproposal,suchaplanwouldhavemoreofanimpactonthenaturalfeaturesofthe site.Thisisbecausehavinglargerlotsforeachbuildingwithwiderpublicstreetright-of-waysand increasedbuildingsetbackswouldrequiremoretreeremovalandgrading.Inaddition,itisimportant tonotethattheproposedcodedeviationsdonotincreasethedensityofthehousinginthe developmentoverthedensityinotherdetachedhousingprojects. Thedeveloperisproposingaseparatelotforeachhousingunit.Asproposed,thesmallerunits (similartodetachedtownhouses)onBlocks1 8 would be on lots 55 feet wide (at the front setback line)andwouldrangefromabout5,900squarefeetto12,000squarefeetinarea(withmostlotsbeing between6,500squarefeetand8,000squarefeet). Forthesinglefamilyhomes(Blocks9 12), the lots would be at least 65 feet wide at the front setbacklineandtheywouldrangeinsizefromabout7,000squarefeetto17,000squarefeet(with mostofthelotsrangingbetween8,000and11,000squarefeetinsize.) ThelotswouldhaveaccessfromHenryLaneandfromaseriesofpublicstreets.Therewillbea privatelyownedlotaroundeachdwellingunitandahomeowners association would own and maintaintherestoftheland,includingallthecommonareasofthedevelopment,retainingwallsand thepondingareas.Exchangingthecommonlandforlargerlotsizeswouldnotchangethelocation, designornumberofunitsinthisdevelopment.Itisthecontentionoftheapplicantthattheproposed sitedesigndetailsandcodedeviationsmeetthefindingsinthecitycodeforapprovalofaPUD. PreliminaryPlat LotSize Asproposed,the165unitsonthe73-acresitemeanstherewouldbe2.3unitspergrossacre(an averageof18,939squarefeetperunit).Theindividuallotwidthsandsizes,asproposed,willvary dependingonthetopographyofthelotandthestyleoftheunit.AsInotedabove,theyallappearto beconsistentinsizeandlayout(ifnotlarger)withothertownhouselotsinMaplewood. Theproposedoverallprojectdensityof2.3unitsperacreisconsistentwiththedensitystandardsin thecomprehensiveplanforsingledwellingresidentialandlow-densitymultiple-familydevelopment. OpenSpaceandCommonAreas Amajorelementoftheproposedplansistheopenspaceandcommonareaswithintheprojectsite. Asshowntheapplicant s open space plan, there would be 31.8 acres of open space and common areainoutlotsandconservationeasementswithinthe73acreprojectsite.Thecityanddeveloperwill needtodecidethefinalownershipandmaintenanceresponsibilitiesoftheopenspaceandcommon areaswiththeproject. Theapplicantalsohaspreparedasecondplanforthesouthernpartofthesiteshowing16fewerlots alongthewestsideofthepublicroadB(betweenthewestpropertylineandthenewstreet).(Seethe mapdated4-04-08onpage38.)Thisisanareathat,ifthecityapprovestheproject,thedeveloper 7 hasagreedtonotgradeorconstructin2008.Thisdelaywillgivethecityanopportunitytodecide whethertobuythatpartofthesite(8.3acres)foradditionalopenspace. EngineeringDepartmentReview MichaelThompsonoftheMaplewoodEngineeringDepartmenthasreviewedtheprojectplans.Heput hiscommentsinthememostartingonpage72.Thecityengineersaregenerallysatisfiedwiththe latestprojectplansandtheyarerecommendingseveralminordesignchangestotheplans. HiscommentsalsoincludeastatementfromKimley-HornandAssociatesabouttheEAW (environmentalassessmentworksheet)thatthecityhadpreparedforthesitein2006.Wealsohave includedasummaryoftheEAWonpages23and24ofthismemoandacopyofamemodatedJune 29,2006fromChuckAhl(startingonpage51).ThismemohasadditionalinformationabouttheEAW andsectionwithcommentsandquestionsabouttheEAWandthesiteandstaffanswerstothose commentsandquestions. Inaddition,Kimley-HornandAssociatessentthecityaletterdatedApril9,2008thatexplainsthe issuesthatthecityconsideredintheEAWin2006andhowthecurrentproposalrelatestothe2006 EAWanalysis.Theconsultantsincludeseveralimportantpointsintheirletter,includingthefollowing: 1. The current proposal is of a lesser magnitude than the concepts originally reviewed in the EAW, andmitigationmeasuressetforthintheEAWaresufficienttoaddresspotentialimpactsfromthe currentlyproposeddevelopment. 2. Based on our review of the current proposal and comparison with the EAW previously completed andapproved,ithasbeendeterminedthatadditionalenvironmentalreviewisnotwarranted.The EAWpublishedinFebruary2006satisfiestheintentofenvironmentalreviewprocessforthecurrent proposal. TrafficandAccess Aconcernofsomeoftheneighborsnearthesiteistheincreaseintrafficthattheirareawould experienceifthecityapprovestheproject.Whilestaffrecognizesthathavinganewdevelopmentand newstreetsintheareawithnewneighborsdrivingpasttheirhomeswouldcreatechangesforthe neighborhood,wedonotanticipatealargeenoughtrafficincreasefromtheproposaltojustifydenying therequest.Forexample,ifeachofthe165housingunitswouldgenerateanaverageoftenvehicle tripsperday,therewouldbe1,650morevehicles(intotal)usingCarverAvenue.Fora12-hourday, the1,650vehicletripswouldmeananaverageof138vehicletripsperhour,oranaverageofabout 2.3additionalvehicleseveryminute. Thecitytrafficconsultantconfirmedforcitystaffthat,onaverage,detachedsingle-familyhomes generateabout10vehicletripsperdayandthattownhouses,whetherattachedordetached,usually generateaboutsixvehicletripsperday.Thedifferenceinthesenumbersisbecauseoftheresidents andthedifferenceinthesizeofthefamiliesthatliveinthedifferentunits.Townhousesareusually occupiedbyyoungcouplesstartingoutinlifeorbyempty-nesters that is, families with no children andthusfewerpeopleineachunit.Theyalsohavefoundthatmoretraditionalfamilieswithchildren stillprefertoliveindetachedsingledwellingswithmorelivingandyardspace.Assuch,thesetypes ofhomeswillcreatemoretraffic(onaverage)thantownhouses. Aspartoftheredesignofthedevelopmentin2006,theprojectengineermovedtheproposedlocation ofthenewHenryLanetothewestdownCarverAvenue.(Seethedetailonpage50.)Theproposed 8 locationputsHenryLaneinalignmentwiththepropertylinethatisbetweenthepropertiesat2431 and2445CarverAvenue.Thischangeshouldhelppreventtheheadlightsfromnorthboundvehicles onHenryLanefromshiningintothehousesonthenorthsideofCarverAvenueandisthelocationof theproposedHenryLaneonthecurrentproposal. WehaveincludedcommentsfromDennisHagleofRamseyCountyonpage79.Foradditional informationabouttraffic,Ihaveincludedthefollowingsectionfromthe2006EAWresponses preparedbycitystaffandcityconsultants: 9.Traffic. Aspartoftheinitialanalysis,thetripgenerationfortypicalsingle-familydetached homesandsenioradulthousing-detachedhomeswerecomparedtoestimatethereductionin tripsforaseniordevelopment.Thiscomparisonshowedthatareductionintripsbetween47 and65percentfortheAMpeakhour,PMpeakhour,andthedailytripgenerationwouldbe likely.Thatisthereasona50percentreductionwasusedtoestimatethetripgenerationinthe EAW. AdditionaldialogwithWashingtonCountystaffhasoccurredsincethecompletionoftheEAW, andbasedontheircommentsaswellasthecommentsreceivedbyRamseyCounty,the apartmenttripgenerationwasmodified.Theoriginal50percentreductionwasreducedtoa25 percentreductionfortheapartmenttripgeneration.Thismodificationwasmadetohelpensure thatthetrafficimpactswereconservativelyassessed. AdditionalconcernsfromthePlanningCommissionresultedinanotherrevisiontothetraffic analysis.Thisrevisionassumesnoreductionintripsfortheapartmenttripgenerationportion oftheseniorhousingdevelopment.Thetrafficanalysishasbeenupdatedtoreflectthis increaseintraffic. Thesitetripdistributionmapcausedsomeconfusionbecausesomeofthepercentdistributions werenotlistedonthefigure.Thisfigurehasbeenupdated.Thepreviousanalysisassumed that30percentofthetrafficwouldtravelsouthtotheinterchangeofTH61andI-494.This trafficwassplitbetweenPointDouglasRoadandSterlingStreet.Fifteenpercentofthesite trafficwasdistributedtothenorthviaCarverAvenuetoCenturyBoulevard.Afterfurther discussionwithWashingtonCounty,thepercentageofsitetripsusingPointDouglasand CarverAvenueweredecreasedby5percenteach.The10percentoftripsthatusedthose roadswerereroutedtothesouthonSterlingStreettoobtainaccesstotheTH61andI-494 interchange.Thetrafficanalysishasbeenupdatedtoreflecttheimpactsofthechangesinthe sitetraffictripdistributions.TheupdatedanalysisisincludedattheendoftheResponseto Commentssection. Thetrafficanalysisusingamoreconservativetripgenerationnumberandanincreasedtrip distributionto/fromSterlingStreetdidnotsignificantlychangethetrafficresults.Therewasno significantchangeinthelevel-of-servicevaluesatanyoftheintersectionsincludedinthe originalanalysis.ThedelayonthesouthboundapproachtoSterlingStreetdidnotincrease andremainedsimilartotheno-buildconditions.Therefore,themitigationmeasurespresented intheoriginalEAWarestillrecommendedandnofurthermitigationmeasuresare recommended. ThetrafficmitigationmeasuresrecommendedbytheEAWincludehavingtrafficturnlanesonCarver AvenueatthenewHenryLaneandtheadditionofarightturnlaneforwestboundCarverAvenueat McKnightRoad. 9 Wetlands Thedeveloperhadawetlanddelineationdonefortheproperty.Thedelineationfoundthatthereare fourwetlandsonthepropertyandsnearCarverAvenue,alargeType5wetland two Type 4 wetl betweenHenryLaneandHeightsAvenueandasmall(8,879-square-foot)Type5wetlandnorthof FishCreek. Thecityrequiresa25-foot-wideno-disturbbufferareaaroundType4wetlandsanda10-foot-wideno- disturbbufferaroundType5wetlands.Thelatestprojectplansshowa25-foot-wideno-disturbbuffer aroundthenortherlywetlandswithpossiblysomeareasofgradingencroachments.Citystaffwillhave toworkwiththeprojectengineertoensurethattheplanswillmeetthe25-footand10-foot-widecity bufferrequirementsforthesewetlands. Thedeveloperisproposingtofillthesmallsoutherlywetlandthatis8,879squarefeetinareaand replaceitwithconstructedwetlandnexttotheexistingwetlandsnearCarverAvenue.Theyalsoare proposingtoconstructeightraingardens(newinfiltrationareas)totaling28,491squarefeetofareato createpublicvaluecreditsaspartoftheirwetlandmitigationplan.Thewatersheddistrictwillhaveto approvethisreplacementplan.ShannFinwall,thecity s environmental planner, has reviewed the projectplansandprovidedcityplanningstaffwithhercomments(seethemstartingonpage77). WatershedDistrictReview TheRamsey/WashingtonMetroWatershedDistrictwillbereviewingtheprojectplans.Thedistrictdid notfindanymajorissueswiththeproposedplansfrom2006andcitystaffdoesnotexpecttheywill haveanymajorconcernswiththelatestproposal.Theywillberequiringapermitbeforethecontractor maystartgradingthesite. TreeRemoval/Replacement/Preservation Theapplicanthadatreeinventorydoneforthepropertyin2005.Thissurveyfound1,111significant orlargetreesontheproperty,includingpines,elms,spruce,ashandoak.(Seethetreeplansinthe projectplans.)Thecityconsiderslargetreesasthosethatareeightinchesindiameterorgreateror pinesthatareatleasteightfeettall. TreePreservation Thecity s tree preservation ordinance that was in effect in 2006 required that all large trees removed fromasitebereplacedone-for-one,upto10treesperacre.Theordinancedefinesalargetreeasa treewithadiameterof8inchesata4-foottrunkheight,excludingboxelder,cottonwood,andpoplar. Thesearethestandardsthatthecitywillbeusingtoreviewthisproposal. Theapplicant s proposed tree preservation plan shows them saving 709 large trees and removing 402 largetreeswiththeproposedgradingandconstructionoftheprojectsite.(Thisisareductionof63 treestoberemovedcomparedtothe2006proposal).Thosetheywouldremovewouldincludepines, elms,spruce,locustandoaktrees.Therefore,theapplicantmustplantatleast14replacementtrees onthesitetohaveatleast10treesperacre.Theproposedprojectplansshowtheapplicantplanting atleast366replacementtreesaspartoftheiroveralllandscapeplan,includingamixof137 deciduousoroverstorytreesandamixof229coniferoustrees.Theproposednumberandsizeofthe replacementtreesexceedsthecity s 2006 tree ordinance requirements. 10 Asproposed,theapplicant s contractor would grade much of the property to prepare the site for constructionandtobuildthestormwaterpondsandinfiltrationbasins.Theproposedplansshowthe developersavinggroupsofexistingtreesinafewareasofthesite including along the west property line,nearthesouthwestandsoutheastcornersofthesite,alongthesouthsideofFishCreek,tothe northwestofthelargewetlandandnearthetwowetlandsnearCarverAvenue. The2006citytreecoderequiredtherebeatleast10treesperacreonthesiteafterthecontractor hasfinishedconstruction.Forthis73-acresite,thecoderequirestherebeatleast730treesonthe propertyaftertheconstructioniscomplete.Whilecitystaffisencouragedbythelevelofinterest expressedbythedeveloperinsavingandtransplantingtreesonthesite,thedevilinthiswillbeinthe details.Inotherwords,howmanyandhowwellthetreessurvivewillbeinhowthecontractorhandles thedetailsoftheproject.Theprojectengineerwillneedtoprepareadetailedgradingandtreeplan fortheentiresiteforcitystaffapproval.Thisplanwillneedtoshowtheproposedgrading,thetrees thatwillstay,thosethatthecontractorwilltransplantandthosethatthecontractorwillremove.In addition,thisplanshouldshowthesizeandlocationoftreesthedeveloperwouldaddtothesitefor screeningpurposesandwheretheywouldstorethetransplantedtreesbeforethecontractorputs themintheirfinallocations. TreesandLandscaping Asproposed,thedeveloperwouldsave,plantortransplantatleast1,075treesonthesite(including intheyardsofeachunitandalongHenryLane)andinstalleightraingardensandfiveinfiltration ponds/basinswithlandscaping.Thedetailedlandscapeplansintheprojectplansetshowmore detailsaboutthetreeplantingandseedingforthenorthone-halfandthesouthone-halfofthesite. Staffexpectsthemixofplantingsaroundeachbuildingwillvaryfromunittounitdependingon whethertheunitfacesnorthorsouthandwhetheritisa1 ½ story, look out or full basement walkout unit.Inaddition,allyardareasnearthebuildingsshouldbesodded(exceptforanymulchedplanting beds). Theapplicantneedstoprovidethecityengineeringdepartmentwithadetailedlandscapeplanforthe ponds,infiltrationbasinsanddrainagebasins.Thecontractorshouldplantthepondswithnative vegetationincludinggrasseswithForbesandplanttheuplandportionsofthepondswithnative shrubberyandtrees.TheprojectengineeralsoshouldchangetheColoradobluesprucetoanother speciesofevergreentreeandmustshowtheplantingdetailsonthefinalprojectlandscapeplans.All landscapedareas,excludinglandscapingwithintheponds,musthaveanundergroundirrigation system.AnylandscapingandturfestablishmentwithintheI-494right-of-wayshouldbesubjectto MnDOT s approval. DesignReview BuildingDesignandExteriorMaterials Theplansshowlotsforupto165housingunits 100 smaller-sized lots for single dwellings (similar to detachedtownhouses)andanother65largerlotsforsingledwellings.AsInotedearlierinthereport, theapplicanthasnotyetappliedtothecityfordesignapproval.Staffexpects,basedon conversationswiththedeveloper,thattheproposedunitswillbeattractiveandshouldfitinwiththe designoftheexistinghomesinthearea.Theycouldhaveanexteriorofhorizontalvinylsidingwitha stoneveneernearthedoorsandonthefronts,andtheroofswouldhaveasphaltshingles.Inaddition, therewouldbeamixoflookout,fullbasementandwalkoutunits,andeachunitwouldhavealuminum 11 soffitsandanattachedtwo-cargarage.Staffdoesnotcurrentlyhaveanymajorconcernsaboutthe elevationsoftheproposedunitssincethisdevelopmentwouldbesomewhatisolatedfromanynearby homes. Beforethecityissuesabuildingpermit,thecityshouldrequirethedeveloperorthebuilder(s)to submittheirbuildingplanstothecityforreviewandapprovalbythecommunitydesignreviewboard (CDRB).Thissubmittalshouldincludebuildingplansandelevationsforeachbuildingtype.These shouldshoworinclude(butarenotlimitedto)thecolorsofallmaterials,allelevationsofallbuildings, anyshutters,windowgrids,thestyleandmaterialsofbalconyrailings,andprovidedetailsaboutany brickorstoneaccentsthatthetownhousesmighthave. Noise Aconcernexpressedbyneighborsandtheplanningcommissionaboutthisproposalwasthatof noisehowthenoisefromtrafficintheareamightaffectthenewresidents.Theconsultantsstudied trafficandnoiseintheareaaspartoftheEAW.TheEAWconcludedthatthenoiselevelsonthesite wouldexceedthenighttimestandardsforresidentiallandusesassetbythestate.Assuch,the developerandbuilderswillneedtodesignandbuildthenewhousingunitsinthedevelopmentwith measurestolessenandmitigatethenoiseinthehousingunits.Tothisend,citystaffhasincludedin therecommendationsaconditionrequiringdocumentationthattheunitsortownhousesinthe developmentwillmeetthestate s noise standards. This construction might be done with thicker walls, heavierwindows,requiringairconditioningorothersound-deadeningconstructionmethods. SiteLighting Thecity s lighting ordinance has several standards for exterior lighting. It requires all new freestanding lightsbenomorethan25feetinheight,thelightfixturesmusthaveadesignthathidesthebulband lensfromview(toavoidnuisances),andtheymusthavefixturesthatdirectlightdownward.In addition,themaximumlightilluminationfromanyoutdoorlightcannotexceed.4footcandlesatall propertylines. Theapplicanthasnotyetpreparedasitelightingplanforthedevelopment.Thecityshouldrequire thedevelopertosubmitsuchaplantothecitywiththeirCDRBapplication.Suchaplanshallshow theinstallationofatleast12freestandinglightpostswithinthesitetoprovidelightingalongthenew streetsanddriveways(primarilyattheintersectionsandattheendofthecul-de-sacs).Theplansalso willhavetoshowdetailsaboutthelocation,heightandstyleofthefreestandingpoles,thefixture designonthepolesandabouttheproposedlightingonthebuildings.Thefinalplansalsowillhaveto showthatthemaximumlightintensityatthepropertylineswillbe.4footcandlesorless. Parking Thecity s parking ordinance does not clearly define the parking requirements for a housing developmentsuchasthis.Ingeneral,thecoderequiresthedeveloperprovideatleasttwoparking spacesperunitwithatleastoneofthosebeingagarage.Accordingtotheplansfromthedeveloper, therewouldbe330garagespaces(twospacesperunit)and330spacesondriveways(660total spaces)forthe165housingunits. Itshouldbenotedthatthecityallowsnoparkingon24-foot-widestreets,parkingononesideof28- foot-widestreetsandalongbothsidesofstreetsthatare32feetwide.Inthiscase,thedeveloperis proposingtoconstructthenewnorth/southpublicstreet(HenryLane)32feetwidewithaconcrete 12 sidewalkononeside,andthestreetswouldbe24feetwide.Thecitywouldnotallowparkingonthe 24-foot-wideprivatedriveways. RetainingWalls Theapplicantisproposingtoinstallseveralretainingwallswithinthedevelopment.Thesewould includelocationsonbothsidesofHenryLaneatCarverAvenue,alongtheeastsideofHenryLane nearthecreekcrossingalongtherearoftheunitsnearthesouthwestcornerofthesite.(Seesiteand gradingplansandthedetailsonpages37and39.)Theretainingwallswillstartatgroundgradeand extendupwardto18feetattheirhighestpoint.Thecitywillrequirethedevelopertoinstallafenceon thetopofanyretainingwallthatisfourfeettallorhigher. SoilBorings Thegradingplanshowstheprojectengineerhavingtaken30soilboringsthroughouttheprojectsite includingthelocationsoftheproposedretainingwalls,basinsanddriveways.Thecity s engineer will bereviewingtheresultsoftheboringsandthereportfromtheprojectengineer. OtherComments PoliceDepartment LieutenantShortreedoftheMaplewoodPoliceDepartmentreviewedthisproposal.Henotedthat: 1.Thedevelopershouldprovidetheappropriatesecurityandstreetlightingandthateachunit shouldhaveitsownuniqueaddress. 2.Thestreetanddrivewaynamesandtheaddressingoftheunitscouldcauseconfusion.He suggestedthatthedeveloperworkwithcitystafftopicknamesforthestreets. 3.Parkingwithintownhousedevelopmentscanbecomeanissueforresidentsandtheirguests. Thecityshouldencouragethedevelopertoprovideenoughparkingforalltouse,especially duringspecialevents. 4.Constructionsitetheftsareanon-goingprobleminthemetroareaandthecontractorsshould planandprovidesitesecurityduringtheconstruction. FireMarshal ButchGervais,theMaplewoodFireMarshal,notedthefollowingabouttheproposal: 1.Theengineerwillneedtoverifythatthecul-de-sacsandtheturn-aroundsarelargeenoughfor propersnowremovalandforemergencyvehicleaccess. 2.Allroadsanddrivewaysshallbeatleast20feetwide. 3.Thereshallbeaddressesoneachunitfacingthestreet. 4.TheapplicantneedstoverifytheproperplacementoffirehydrantswithSaintPaulWaterandwith thecityfiremarshal. 13 COMMISSIONACTION OnApril15,2008,theplanningcommissionrecommendedthatthecitynotapprovetheproposed conditionalusepermit(CUP)foraplannedunitdevelopment(PUD),thevacationofexisting easementsforformerdriveways,roadways,anddrainageareaswithinthedevelopmentandthe proposedpreliminaryplat.(Seethedraftoftheplanningcommissionminutesattachedtotheendof thisreport.) RECOMMENDATIONS A.Approvetheresolutionstartingonpage91(Attachment31).Thisresolutionapprovesa conditionalusepermitfora165-unitplannedunitdevelopmentfortheCarverCrossingof MaplewooddevelopmentonthewestsideofI-494,southofCarverAvenue.Thecitybasesthis approvalonthefindingsrequiredbycode.(Refertotheresolutionforthespecificfindings.) Approvalissubjecttothefollowingconditions: 1.Allconstructionshallfollowtheplansdate-stampedMarch31,2008,exceptwherethecity requireschanges.Theseplansincludeonlyhavingemergencyvehicleandtrailaccessfrom thenewdevelopmenttoHeightsAvenue.Thechangestotheplansshallinclude: a.Revisingthegradingandsiteplanstoshow: (1)Revisedstormwaterpondlocationsanddesignsassuggestedorrequiredbythe watersheddistrictorcityengineer.Thepondsshallmeetthecity s standards and the engineeringdepartmentrequirements. (2)Thedeveloperminimizingthelossorremovalofthevegetationandlargetrees. (3)Allthechangesrequiredbythecityengineerandbythewatersheddistrict. Thecitycouncilmayapprovemajorchangestotheplans.Citystaffmayapproveminor changestotheplans. 2.Theproposedconstructionmustbesubstantiallystartedwithinoneyearofcouncilapproval orthepermitshallend.Thecouncilmayextendthisdeadlineforoneyear.Forpurposesof thisconditionandforcompliancewithSection44-1099oftheMaplewoodCityCode,and basedontheCity s recent experience in applying this requirement, substantial ground or site preparationwouldconstituteasubstantialstartontheproposedconstruction. 3.Havethecityengineerapprovefinalconstructionandengineeringplans.Theseplansshall meetalltheconditionsandchangesnotedinMichaelThompson s memo dated April 9, 2008, andtheplansshallinclude: a.Thegrading,utility,drainage,erosioncontrol,streets,driveway,trails,tree preservation/replacement,andparkingplans.Thecul-de-sacbulbsandround about shallhavetheminimumradiusnecessarytoensurethatemergencyvehiclescanturn around. 14 b.Afinaldetailedstormwatermanagementplan. c.Thefollowingforthestreetsanddriveways: (1)Curbandgutteralongthestreet,ifthecityengineerdecidesthatitisnecessary. (2)Clearlylabeledpublicstreetsandprivatedrivewaysontheplans. 4.ThedesignofthepondsshallmeetMaplewood s ordinance standards and shall be subject to theapprovalofthecityengineer.Thedevelopershallberesponsibleforgettinganyneeded off-sitepondanddrainageeasements,ifapplicable. 5.Havethecityenvironmentalplannerandcitynaturalistapprovethewetland,gradingandtree replacement/preservationplans. 6.Thedeveloperorcontractorshall: a.Completeallgradingforthesitedrainageandtheponds,completeallpublic improvementsandmeetallcityrequirements. b.Placetemporaryorangesafetyfencingandsignsatthegradinglimits. c.Removeanyremainingdebris,junk,fencingorfillfromthesite. d.Providethecitywithverificationthatalltheunitsortownhousesontheproposedsiteplan willmeetthestate s noise standards. This shall be with a study, testing or other documentation.Foranyunitsthatarewithinthe65-decibelnoisecontour,thecontractor willhavetobuildtheunitsortownhousessothattheycanmeetthenoisestandards.This maybedonewiththickerwalls,heavierwindows,requiringairconditioningorother sound-deadeningconstructionmethods.Thedevelopershallprovidethecitywiththis documentationbeforethecitywillissueabuildingpermitforthetownhouses. 7.TheapprovedsetbacksfortheprincipalstructuresintheCarverCrossingofMaplewoodPUD shallbe: a.Front-yardsetback(fromapublicstreetoraprivatedriveway):minimum-20feet, maximum-35feet. b.Front-yardsetback(publicsidestreet):minimum-20feet,maximum none. c.Rear-yardsetback:20feetfromanyadjacentresidentialpropertyline. d.Side-yardsetback:15feetminimumbetweenbuildings. 8.Thecitycouncilshallreviewthispermitinoneyear. B.Approvetheresolutionstartingonpage96(Attachment32).Thisresolutionvacatestheunused easementsandright-of-wayswithintheCarverCrossingofMaplewooddevelopment(thearea westofI-494andsouthofCarverAvenue).Thecityisvacatingtheseeasementsandright-of- waysbecause: 15 1.Itisinthepublicinterest. 2.Thecityandthedeveloperdonotneedorusetheexistingeasementsorright-of-waysfor theiroriginalpurposes. 3.Theexistingeasementsandright-of-waysconflictwiththeproposedstreetandlotlayout. 4.Thedeveloperwillbededicatingneweasementsandright-of-wayswiththefinalplat. Thisvacationissubjecttothepropertyownerordevelopergrantingtothecitynewdrainageand utilityeasementsandright-of-waysoverpartsoftheproperty,subjecttotheapprovalofthecity engineer. C.ApprovetheCarverCrossingofMaplewoodpreliminaryplat(receivedbythecityonMarch31, 2008).Theapplicantordevelopershallcompletethefollowingbeforethecitycouncilapproves thefinalplat: 1.Signadevelopmentagreementwiththecitythatguaranteesthattheapplicant,developeror contractorwill: a.Completeallgradingforoverallsitedrainage,completeallpublicimprovementsandmeet allcityrequirements. b.Placetemporaryorangesafetyfencingandsignsatthegradinglimits. c.Provideallrequiredandnecessaryeasements(includingten-footdrainageandutility easementsalongthefrontandrearlotlinesofeachlotandfive-footdrainageandutility easementsalongthesidelotlinesofeachlot). d.HaveXcelEnergyinstallGroupVratestreetlightsinatleast12locations.Theexactstyle andlocationofthelightsshallbesubjecttothecityengineer s approval. e.Paythecityforthecostoftraffic-control,streetidentificationandnoparkingsigns. f.Cap,sealandabandonanywellsthatmaybeonthesite,subjecttoMinnesotarulesand guidelines. g.Replaceanytreesthatdiewithinoneyearofplantingorfinaltransplanting.Thesizeand speciesofthereplacementtreesshallbesubjecttocitystaffapproval. h.Notdoanytreeremoval,gradingorconstructionintheareasouthandwestofthe proposedround-aboutuntilafterNovember13,2008. i.Buildaprojectthatisconsistentwiththedevelopmentplansoftheapplicationandwith financialterms(ifapprovedbythecitycouncil)contemporaneouslywiththeapplications. Theeffectivenessofthisapprovalisconditionedupontheparties execution of such a developmentagreement. 16 j.ProvidefortherepairofCarverAvenue(street,curbandgutter,ditchandboulevard)after thedeveloperconstructsthesidewalksandconnectstothepublicutilitiesandbuildsthe newstreets,turnlanesandprivatedriveways. k.ProvideforrestorationoftheformerHenryLanesouthofCarverAvenueafterthe constructionofthenewHenryLane. 2.Havethecityengineer,cityenvironmentalplannerandcitynaturalistapprovefinal constructionandengineeringplans.Theseplansshallincludegrading,utility,drainage, erosioncontrol,driveway,trail,tree,andstreetplans.Theplansshallmeetalltheconditions andchangeslistedinthememofromMichaelThompsondatedApril9,2008,andshallmeet thefollowingconditions: a.Theerosioncontrolplansshallbeconsistentwiththecitycode. b.Thegradingplanshallshow: (1)Theproposedbuildingpadelevationandcontourinformationforeachbuildingsite. Thelotlinesonthisplanshallfollowtheapprovedpreliminaryplat. (2)Contourinformationforallthelandthattheconstructionwilldisturb. (3)Buildingpadsthatreducethegradingonsitewherethedevelopercansavelarge trees. (4)Thestreetanddrivewaygradesasallowedbythecityengineer. (5)Allproposedslopesontheconstructionplans.Thecityengineershallapprovethe plans,specificationsandmanagementpracticesforanyslopessteeperthan3:1.On slopessteeperthan3:1,thedevelopershallprepareandimplementastabilization andplantingplan.Theseslopesshallbeprotectedwithwood-fiberblanket,be seededwithano-maintenancevegetationandbestabilizedbeforethecityapproves thefinalplat. (6)Allretainingwallsontheplans.Anyretainingwallstallerthanfourfeetrequirea buildingpermitfromthecity.Thedevelopershallinstallaprotectiverailorfenceon topofanyretainingwallthatistallerthanfourfeet. (7)Sedimentationbasinsorpondsasrequiredbythewatershedboardorbythecity engineer. (8)Nogradingbeyondtheplatboundarywithouttemporarygradingeasementsfromthe affectedpropertyowner(s). (9)Aminimumofa10-foot-wide,10:1benchbelowthenormalwaterlevel(NWL)ofany ponddesignedtobeawetpond.ThedepthofthepondbelowtheNWLshallnot exceedfourfeet. 17 (10)Emergencyoverflowswalesasrequiredbythecityengineerorbythewatershed district.Theoverflowswalesshallbe10feetwide,one-footdeepandprotectedwith approvedpermanentsoil-stabilizationblankets. (11)Thedrainageareas,andthedeveloper s engineer shall provide the city engineer withthedrainagecalculations.Thedrainagedesignshallaccommodatetherun-off fromtheentireprojectsiteandshallnotincreasetherun-offfromthesite. c.Thetreeplanshall: (1)Beapprovedbythecityengineerandcityenvironmentalplannerbeforesitegrading orfinalplatapproval. (2)Showwherethedeveloperwillremove,transplant,saveorreplacelargetrees.This planshallincludeaninventoryofallexistinglargetreesonthesite. (3)Showthesize,speciesandlocationofthetransplanted,replacementandscreening trees.Thenewdeciduoustreesshallbeatleasttwoandone-half(2 ½) inches in diameterandshallbeamixofredandwhiteoaks,ash,lindens,sugarmaplesor othernativespecies.Thenewconiferoustreesshallbeatleasteight(8)feettalland shallbeamixofAustrianpine,BlackHillsspruceandotherspecies. (4)Shownotreeremovalbeyondtheapprovedgradingandtreelimits. (5)Includeforcitystaffadetailedtreeplantingplanandmateriallist. (6)Groupadditionalnewtreestogetherincludinginthefrontyardofthepropertyat 2431CarverAvenuetohelpreduceheadlightglarefromHenryLane. (7)Showtheplantingortransplantingofatleast552trees. (8)Requirethedevelopertoreplaceanytreesthatdiewithinoneyearofplantingorfinal transplanting.Thesizeandspeciesofthereplacementtreesshallbesubjecttocity staffapproval. d.Thestreet,drivewayandutilityplansshallshow: (1)Thestreetsanddrivewaysshallbeanine-tondesignwithamaximumstreetgradeof eightpercentandthemaximumstreetgradewithin75feetofallintersectionsattwo percent. (2)Waterservicetoeachlotandunit. (3)RepairofCarverAvenue(streetandboulevard)afterthedeveloperconnectstothe publicutilitiesandbuildsthenewstreets,turnlanes,trails,sidewalksandprivate driveways. (4)Thedeveloperenclosinganypondsorbasinsthatwillhaveanormalwaterdepthof twofeetormorewithafour-foot-high,black,vinyl-coatedchain-linkfence.The contractoralsoshallinstallgatesinthefencesasmayberequiredbythecity. 18 (5)Theprivatedrivewayswithcontinuousconcretecurbandgutterexceptwherethecity engineerdecidesthatitisnotneededfordrainagepurposes. (6)Thecoordinationofthewatermainlocations,alignmentsandsizingwiththe standardsandrequirementsoftheSaintPaulRegionalWaterServices(SPRWS). Fire-flowrequirementsandhydrantlocationsshallbeverifiedwiththeMaplewood FireDepartment. (7)Allutilityexcavationslocatedwithintheproposedright-of-waysorwithineasements. Thedevelopershallacquireeasementsforallutilitiesthatwouldbeoutsidethe projectarea. (8)Theplanandprofilesoftheproposedutilities. (9)Detailsofthepondsandthepondoutlets.Thecontractorshallprotecttheoutletsto preventerosion. (10)TherepairandrestorationofthetemporaryHeightsAvenuecul-de-sacincludingthe installationofnewcurbandgutter,thetrailconnection,streetpavementandthe restorationoftheboulevard. (11)ThepipelinesinandnearHenryLaneandOutlotB. (12)TherestorationoftheformerHenryLanesouthofCarverAvenueafterthe completionofthenewHenryLane. (13)AlltrafficmitigationmeasuresasoutlinedbytheEAWincludingtheadditionalturn lanesonCarverAvenue. (14)TheinstallationofthedesignelementsandsafetymeasuresforHenryLane includinga3-cable Texas Fence adjacent to the MnDOT chain link fence and the 32-inchhighretainingwallneartheeastsideofHenryLane(asoutlinedintheletter datedApril4,2008fromCoparCompanies). e.Thedrainageplanshallensurethatthereisnoincreaseintherateofstorm-waterrun-off leavingthesiteabovethecurrent(predevelopment)levels.Thedeveloper s engineer shall: (1)Verifypond,inletandpipecapacities. (2)Havethecityengineerverifythedrainagedesigncalculations. 3.Paythecostsrelatedtotheengineeringdepartment s review of the construction plans. 4.Changetheplatasfollows: a.Showdrainageandutilityeasementsalongallpropertylinesonthefinalplat.These easementsshallbetenfeetwidealongthefrontandrearpropertylinesandfivefeetwide alongthesidepropertylines. b.Labelthecommonareasasoutlots. 19 c.Adddrainageandutilityeasementsasrequiredbythecityengineer. d.Workwithcitystaffonthepreparationofastreetanddrivewaynamingplan.Citystaffshall approvethisnamingplan. e.Labelthenamesofallthestreetsonallprojectplansanddistinguishwhicharepublicand whichareprivate. 5.Secureandprovideallrequiredeasementsforthedevelopment.Theseshallincludeanyoff- sitedrainageandutilityeasements. 6.Submitthehomeownerslestothecityforapprovalbycitystaff. association bylaws and ru Thesearetoassurethattherewillbeoneresponsiblepartyforthecareandmaintenanceof thecommonareas,privateutilities,landscapingandretainingwalls. 7.Recordthefollowingwiththefinalplat: a.Allhomeowners association documents. b.Acovenantordeedrestrictionthatprohibitsanyfurthersubdivisionorsplittingofthelotsor parcelsintheplatthatwouldcreateadditionalbuildingsitesunlessapprovedbythecity council. c.Covenantsorassociationdocumentsthataddresstheproperinstallation,maintenance andreplacementofanyretainingwallsandofthecommonareas. Theapplicantshallsubmitthelanguageforthesededicationsandrestrictionstothecityfor approvalbeforerecording. 8.Thedevelopershallcompleteallgradingforpublicimprovementsandoverallsitedrainage. Thecityengineershallincludeinthedeveloper s agreement any grading that the developer orcontractorhasnotcompletedbeforefinalplatapproval. 9.Combiningallthepropertiesintoonepropertyfortaxandidentificationpurposes. 10.ObtainapermitfromtheWatershedDistrictforgrading. 11.ObtainaNPDESconstructionpermitfromtheMinnesotaPollutionControlAgency(MPCA). 12.Ifthedeveloperdecidestofinalplatpartofthepreliminaryplat,citystaffmaywaiveany conditionsthatdonotapplytothefinalplat. 20 CITIZENS'COMMENTS Note:Citystaffdidnothavetimetosurveyarearesidentsandpropertyownersaboutthislatest proposal.Staffhasincludedthefollowingcommentsfrom2006forbackgroundinformation. In2006,citystaffsurveyedtheownersofthe101propertieswithinatleast750feetofthissiteabout the191-unitproposal.Ofthesevenreplies,nonesupportedtheproject,twohadcommentsand questionsabouttheproposalandfivewereagainsttheproposal. For None Comments/Questions 1.Seethee-mailfromKathyUrbanonpage86. 2.Seethee-mailmessagefromDonandPeggyTelinonpage87. Against 1.Istillthinktheyaretryingtoputtoomanyunitsinthisarea.Iwouldratherseesingle-familyhomes withafewtownhomes.Ialsodonotwanttoseetheapprovaloftheoversizedemergencyoutlet Trail from Dorland Road/Heights Avenue. I think this will only lead to a permanent road to this developmentwhichisnotnecessary.Ialsothinkthelanddedication/cashdedicationdiscussionis selfish.IthinkCoParistryingtodotheminimumamountpossibletosatisfytheearliercomplaints theyheard.Overall,Ithinkthisnewproposalisstillunacceptable.Thisareacannotsupport191 homes.Ifyoumultiplythisbytheproposednumberofpeoplelivinginthehomes,theadditional populationof554ataminimum.Iwouldliketoseeanewproposalwithasmalleramountof homes.(Brass 1355 Dorland Road South) 2.SeetheletterfromTerryBaumgartonpages80and81. 3.SeetheletterfromMarkBonitzonpages82-85. 4.Nowayshouldthisbedonewiththesamecompaniesinvolvedintakingoutandsoilremoval.It shouldbedonebyanoutsidecompanyonly!!Idobelievetoomanyunitswithevensinglefamily homes.Wildlife,toomuchtoofast,deer?Mostimportant we need businesses and jobs no jobs, nohomes.(Gearin 2575 Carver Avenue) 5.ThePUDlotsizeshouldbewithintheexistingcodeparameters.Theactualunitsperacreis alreadywellabovethecodewhenusingrealdensityfigures(53actualuseableacresofproperty). 191dividedby53acresequals3.6unitsperacre(net).BasingPUDdensityon73acresisnot logicalorreasonable,evenifthecitycodeallows.Thebuildableacresequal53.Theproposed parkdedicationfeeof$834,000basedon191unitsshouldbeusedwithinCarverCrossingandthe adjacentopenspaceiftheproposalisapprovedbythecitycouncil.Thecityshouldmonitorand assurethatallEAW,watershedandotheragencyissuesandrequirementsaremetprecisely.The cityshouldrequireabondandenforceacompletiondatesoconstructiondoesnotlingerforever. Allowingthisdevelopment,inmyopinion,isnotaprudentdecision.Futureissuesandproblems, whenthedeveloperislonggone,willbelefttotheCityatthecityandcitizens expense. (Erb 2354HeightsAvenue) 21 REFERENCEINFORMATION SITEDESCRIPTION Sitesize:73acres Existinglanduse:Vacant(formerlyhadthreesingledwellingsandaccessorybuildings) SURROUNDINGLANDUSES North:SingledwellingsandCarverAvenue SouthRamseyCountyopenspace West:HousesonDorlandRoadandSaintPaul East:HenryLaneandI-494 PLANNING ExistingLandUsePlandesignation:R-1(singledwellings) ExistingZoning:R-1(R)(ruralsingledwellings)andF(farmresidence) CriteriaforConditionalUsePermitApproval Section44-1097(a)statesthatthecitycouncilmayapproveaCUP,basedonninestandards.(See findings1-9intheresolutiononpages91through95.) OrdinanceRequirements Section2-290(b)ofthecitycoderequiresthatthecommunitydesignreviewboard(CDRB)makethe followingfindingstoapprovedesignplans: 1.Thatthedesignandlocationoftheproposeddevelopmentanditsrelationshiptoneighboring, existingorproposeddevelopments,andtrafficissuchthatitwillnotimpairthedesirabilityof investmentoroccupationintheneighborhood;thatitwillnotunreasonablyinterferewiththeuse andenjoymentofneighboring,existingorproposeddevelopments;andthatitwillnotcreatetraffic hazardsorcongestion. 2.Thatthedesignandlocationoftheproposeddevelopmentisinkeepingwiththecharacterofthe surroundingneighborhoodandisnotdetrimentaltotheharmonious,orderlyandattractive developmentcontemplatedbythisarticleandthecity'scomprehensivemunicipalplan. 3.Thatthedesignandlocationoftheproposeddevelopmentwouldprovideadesirableenvironment foritsoccupants,aswellasforitsneighbors,andthatitisaestheticallyofgoodcomposition, materials,texturesandcolors. PastActions OnMarch14,2005,thecitycouncilreviewedanearlyconceptplanforthisproperty.Thatplan showed386unitsofseniorhousingontheproperty.Aftersomediscussionbythecouncil,the applicantaskedthecitytotabletheirrequestforanEnvironmentalAssessmentWorksheet(EAW)for theproposal. 22 OnMay23,2005,thecitycouncilreviewedasecondconceptplanpreparedbyCoParCompaniesfor theSchlomkapropertysouthofCarverAvenueandwestofHenryLane.Thisplanshowed376 housingunitsinatleastfourstylesofhomesonabout73acres.Thecouncilalsoauthorizedthe preparationofanEAWforthedevelopmentarea. OnMay15,2006,theplanningcommissionheldapublichearingtoconsidertheresultsoftheEAW andtoconsidera299-unithousingproposalforthissite.Aftermuchtestimonyanddiscussion,the planningcommissionrecommendedthatthecitycouncil: 1.MakeanegativedeclarationabouttheneedforanEIS(environmentalimpactstatement)forthe project. 2.DenytheproposedlanduseplanchangefromR-1(singledwellings)toR-3(L)(low-density multipledwelling). 3.DenytheproposedzoningmapchangefromF(farmresidence)andR-1(R)toR-3(multiple dwellings). 4.DenytheproposedPUDfora299-unitseniorhousingdevelopment. 5.Denytherequesttovacatetheeasementsandright-of-wayswithintheproposedprojectsite. 6.DenytheproposedpreliminaryplatthatwouldhavecreatedthelotsfortheproposedPUD. Theplanningcommissioncitedconcernsaboutnoiseaffectingthefutureresidents,trafficcountsand flowinthearea,theproposedprojectdensity,theideaofhavingseniorhousinginthelocation,storm waterrun-offandimpactsonwildlifeasreasonsforrecommendingdenialoftheproposed299-unit developmentplan. Aftertheplanningcommissionmeeting,thedeveloperdecidedtowithdrawtheirapplicationforthe 299-unitseniorhousingdevelopmentforthesiteandredesigntheproposaltotrytoaddressthe concernsoftheneighbors,planningcommissionandcity. OnJune12,2006,thecitycouncilreviewedanddiscussedtheEAWanditsfindingsfortheproposed 299-unitCarverCrossingdevelopment.Thecouncil,aftertakingmuchtestimonyandbecauseofthe questionstheyhadabouttheEAW,tabledtheirdecisiononthematteruntilJuly10,2006. OnJuly10,2006,thecitycouncilcontinuedtheirreviewanddiscussionoftheEAWforCarver Crossing.Thecouncil,ona3-2vote,adoptedaresolutionapprovinganegativedeclaration(thatthe projectdoesnothaveapotentialforsignificantenvironmentaleffects)andthatthecitywouldnot requireanEISfortheproposeddevelopment.(IhaveincludedtheJune29,2006staffreportforthis meetingasaseparateattachmentforadditionalinformation.) EnvironmentalAssessmentWorksheet(EAW)Summary AnEAWisapreliminaryenvironmentalreviewofaproposaltolookathowthedevelopmentcould potentiallyaffecttheenvironment.ThestatedesignedtheEAWtogatheranddiscloseinformation aboutpotentialenvironmentaleffectsfromaproposedproject.TheEAWalsoreviewswaysor methodstoavoidorlessenanyenvironmentaleffects.AnEAWhasalistofstandardizedquestions thatcoverissuessuchaslanduseandhabitat,stormwater,wetlands,airemissionsandpollutionand traffic. 23 Theprojectwith299unitsdidnotmeettheminimumsizethresholds(withtheproposednumberof units)setbystaterulestomandateanEAW.However,thecitycanrequirethedevelopertoprepare anEAWifthecitydecidesthattheproject has a potential for significant environmental effects. To thisend,Mr.HansenrequestedthatthecityorderthepreparationofanEAWin2005.Apreliminary listofconcernsincludedtheeffectstheprojectcouldhaveonthewetlands,slopes,utilities,storm wateranddrainage(includingFishCreek)andtrafficinthearea.ThenoisefromI-494anditseffects onthenewresidentsisanothermatterthattheEAWwastoanalyze. StaffexpectedthattheconsultantwouldneedthreetofourmonthstopreparetheEAW.Inthiscase, however,becauseofthecomplexityoftheproject,revisionsthedevelopermadetotheprojectplans (inresponsetostaffconcerns)andthepotentialissuesinthearea,theEAWtookalmostoneyearto complete. Thecity s consultant completed the EAW and then the city had a state-mandated 30-day public commentperiodonthedocument.Thecommentsthecityreceivedincludedquestionsandconcerns aboutwetlands,stormwaterrun-offandmanagement(includingpossibleeffectsonFishCreek),the MississippiRiverCriticalCorridor,traffic,noiseandpublicutilities.Thecommentsthecityreceived andtheconsultant s responses to those comments are explained in a separate memo. In this case, staffrecommendedthatthecitymakeanegativedeclarationforanEIS(environmentalimpact statement)forthisproject.Thecitycouncil,onJuly10,2006,votedtonotrequireanEISforthe CarverCrossingdevelopment. HOUSINGPOLICIES Thelanduseplanhaselevengenerallandusegoals.Ofthese,threeapplytothisproposal.They are:minimizelandplannedforstreets,minimizeconflictsbetweenlandusesandprovidemany housingtypes.Thelanduseplanalsohasseveralgeneraldevelopmentandresidentialdevelopment policiesthatrelatetothisproject.Theyare: -Transitionsbetweendistinctlydifferingtypesoflandusesshouldnotcreateanegative economic,socialorphysicalimpactonadjoiningdevelopments. Includeavarietyofhousingtypesforalltypesofresidents,regardlessofage,ethnic,racial, culturalorsocioeconomicbackground.Adiversityofhousingtypesshouldincludeapartments, townhouses,manufacturedhomes,single-familyhousing,public-assistedhousingandlow-to- moderate-incomehousing,andrentalandowner-occupiedhousing. Protectneighborhoodsfromencroachmentorintrusionofincompatiblelandusesbyadequate bufferingandseparation. Thehousingplanalsohaspoliciesabouthousingdiversityandqualitythatthecityshould considerwiththisdevelopment.Theyare: -Promoteavarietyofhousingtypes,costsandownershipoptionsthroughoutthecity.Theseare tomeetthelife-cycleneedsofallincomelevels,thosewithspecialneedsandnontraditional households. -Thecitywillcontinuetoprovidedispersedlocationsforadiversityofhousingstyles,typesand pricerangesthroughitslanduseplan. 24 Thecity'slong-termstabilityofitstaxbasedependsuponitsabilitytoattractandkeepresidentsofall ages.Todoso,thecitymustensurethatadiversemixofhousingstylesisavailableineachstageof thelifecycleofhousingneeds. MississippiRiverCriticalCorridorInformation(fromthe2002MaplewoodComprehensive Plan) Maplewoodherebyincorporatesthegoalsofthe1976designationoftheMississippiRiverCriticalArea. OnNovember18,1988,PublicLaw100-69establishedtheMississippiNationalRiverandRecreation Area(MNRRA)asaunitoftheNationalParkSystem.TheMNRRAwasestablishedbyCongressto: (1)Protect,preserveandenhancethesignificantvaluesoftheMississippiRivercorridorthroughthe TwinCities. (2)Encouragecoordinationoffederal,stateandlocalprograms. (3)ProvideamanagementframeworktoassistthestateofMinnesotaandlocalgovernmentsinthe developmentandimplementationofintegratedresourcemanagementprogramsandtoensurethe orderlypublicandprivatedevelopmentinthearea. TheSecretaryoftheInteriorapprovedaComprehensiveManagementPlanfortheMNRRAin1995.This planlaysoutapolicylevelframeworkforthemanagementoftheMississippiRivercorridor. TheresponsibilityfortheadministrationoftheMississippiRiverCriticalAreaProgram,asdescribedin MinnesotaStatutesandExecutiveOrder79-19,wastransferredfromtheEQB(theEnvironmentalQuality Board)totheMinnesotaDepartmentofNaturalResources(DNR)in1995. MaplewoodacknowledgesthattheMississippiRiverCriticalAreainthecityhasbeendesignatedas Urban Diversified District. This district has the following goals: (1)Thelandsandwatersshallbeusedasdevelopedtomaintainthepresentdiversityofcommercial, industrial,residentialandpublicusesofthelands,includingtheexistingtransportationusesofthe river. (2)Protecthistoricalsitesandareasandthenaturalscenicandenvironmentalresources. (3)Expandpublicaccesstoandfortheenjoymentoftheriver. Thecitymayallownewresidentialdevelopmentandotherusesinthisareaiftheyarecompatiblewith thesegoals.Inaddition,MaplewoodwillrequirethatbuildinganddevelopmentapplicationsintheCritical Areahaveenoughinformationtoensurethatthenewconstructioniscompatiblewiththecharacterofthe UrbanDiversifiedDistrict. AdditionalCriticalAreaPoliciesandStandards Thefollowingarethecity s additional nine policies for building and land development in the Mississippi RiverCriticalArea: Thecityshallensurethatthelocationandsitingofnewstructureswillkeepbluffsandscenic overlooksintheirnaturalstate. 25 MaplewoodwillworkwiththeDepartmentofNaturalResources(DNR)onpossibleordinance changesthatwouldaffectlandswithintheCriticalArea. ThecitywillensurethatfuturedevelopmentandconstructionintheCriticalAreawillmeetorexceed thedevelopmentstandardssetbyMaplewoodordinancesandpolicies. MaplewoodrequiresallnewdevelopmentintheCriticalAreatominimizeanyadverseeffectsonthe environmentandtomaximizeallpossiblebeneficialeffects.Thecitywillreviewtheseeffectswhen approvingsiteplansorwhenapprovingbuildingpermits,exceptforpermitsforsingle-familyhomes. MaplewoodrequiresalldevelopmentintheCriticalAreatomeetallstateregulationsforIndividual SewageTreatmentSystems(ISTS). MaplewoodwillnotifytheMinnesotaDepartmentofNaturalResources(DNR)wheneverthecity receivesadevelopmentorsubdivisionapplicationforlandwithintheCriticalArea. ThecityshallensurethatnewdevelopmentandconstructionintheCriticalAreaminimizesdirect run-offontoadjoiningstreetsandwatercourses. MaplewoodwillensurethatnewdevelopmentandconstructionintheCriticalAreaimprovesthe qualityofrun-offontoadjoiningstreetsandwatercourses. Thecityencouragestheclusteringofstructuresandtheuseofdesignsthatwillreducepublicfacility costs,whichwillprovidemoreopenspaceandwillimprovescenicdesigns. ApplicationDate ThecityreceivedthelatestdevelopmentplansforthissiteonMarch31,2008.Statelawrequiresthat thecitytakeactionwithin60daysofreceivingcompleteapplicationsforaproposal.Assuch,city actionwouldnormallyberequiredonthisproposalbyMay28,2008,unlesstheapplicantagreestoa timeextensionorifthecityextendthereviewperiod. 26 p:sec24-28\CarverCrossingforCouncil(TE) (2008) Attachments: 1.LetterfromCoparCompaniesdatedApril4,2006 2.LocationMap 3.LandUsePlanMap 4.ZoningMap 5.PreliminaryPlatdatedMarch31,2008 6.SitePlan 7.ConceptPlanwithReferendumdated4-4-08 8.GradingandErosionControlPlan 9.UtilityPlan 10.StormwaterManagementPlan 11.StormwaterPlanDetails 12.WetlandMitigationPlan 13.TreePreservationPlan 14.OpenSpacePlan 15.MasterLandscapePlan 16.EnlargedLandscapePlan(Northone-half) 17.EnlargedLandscapePlan(Southone-half) 18.LandscapePlanDetails 19.CarverAvenue/HenryLaneIntersectionDetaildated8-01-06 20.June29,2006EAWmemofromChuckAhl 21.April9,2008letterfromKimley-HornandAssociates 22.April9,2008memofromMichaelThompson 23.April9,2008memofromShannFinwall 24.April4,2008letterfromDennisHagle(RamseyCounty) 25.LetterdatedAugust22,2006fromTerryandLindaBaumgart 26.LetterdatedAugust24,2006fromMarkBonitz 27.E-mailfromKathyandRickUrbandatedAugust23,2006 28.E-mailfromPeggyTelindatedAugust25,2006 29.E-mailfromRickUrbandatedApril14,2008 30.September28,2006CityCouncilminutes 31.ConditionalUsePermitforPlannedUnitDevelopment(PUD)Resolution 32.EasementandRight-of-WayVacationResolution 33.ProjectPlansdate-stampedMarch31,2008(separateattachments) 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 Attachment 21 69 70 71 Attachment 22 72 73 74 75 76 Attachment 23 77 78 Attachment 24 79 Attachment 25 80 81 Attachment 26 82 83 84 85 Attachment 27 86 Attachment 28 87 Attachment 29 88 Attachment 30 89 90 Attachment31 CONDITIONALUSEPERMITRESOLUTION WHEREAS , Mr.KurtSchneider,representingCoParCompanies,appliedforaconditionaluse permit(CUP)forthe165-unitCarverCrossingofMaplewoodresidentialplannedunitdevelopment (PUD). WHEREAS , thispermitappliestotheareasouthofCarverAvenueandwestofI-494. WHEREAS ,thelegaldescriptionsofthepropertiesare: CommitmentNo.242035 PARCELA: TheWestOne-half(1/2)oftheNortheastQuarter(1/4)oftheSouthwestQuarter(1/4)ofSection Twenty-four(24),TownshipTwenty-eight(28),RangeTwenty-two(22),lyingWesterlyoftheWesterly right-of-waylineofStateTrunkHighway494,RamseyCounty,Minnesota; ExcepttheNorth150feetoftheNorthwestQuarter(1/4)oftheNortheastQuarter(1/4)ofthe SouthwestQuarter(1/4)ofSectionTwenty-four(24),TownshipTwenty-eight(28),RangeTwenty-two (22)lyingWesterlyoftheWesterlyright-of-waylineofStateTrunkHighway494; AndalsoexceptthatpartoftheNortheastQuarteroftheSouthwestQuarter(NE1/4SW1/4),Section 24,Township28North,Range22West,RamseyCounty,Minnesota,describedasfollows: CommencingattheintersectionpointoftheNorthlineoftheSouthwestQuarter(SW1/4);Section24 andtheWesterlyRight-of-WaylineofT.H.#393;thenceSouthwesterlyalongtheWesterlyRight-of- WaylineofT.H.#393,adistanceof223.75feettotheactualpointofbeginningofthetracttobe hereindescribed;thencecontinuingSouthwesterlyalongsaidWesterlyRight-of-WaylineofT.H.#393 adistanceof200feet,toananglepointinsaidRight-of-WaylineofsaidT.H.#393,adistanceof 195.51feet,toanotheranglepointinthesaidRight-of-Wayline;thenceNortheasterly,alongaline drawnparalleltoand168feetNorthwesterlyofthesaidWesterlyRight-of-Wayline,asmeasuredat rightangles,adistanceof246.49feet,moreorless,toitsintersectionwithalinedrawnparalleltothe NorthlineofsaidSW1/4,Section24andWesterlyfromtheactualpointofbeginning;thenceEast alongsaidparallelline,adistanceof176.32feet,moreorless,totheactualpointofbeginning. AndtheWest974.9feetoftheSoutheastQuarter(1/4)oftheNorthwestQuarter(1/4)ofSection Twentyfour(24),TownshipTwenty-Eight(28),RangeTwenty-two(22),excepttheNorthFive Hundredfeet(500ft.)thereof,alllyingWesterlyoftheWesterlyRight-of-WaylineofStateTrunk Highway494,RamseyCounty,Minnesota. AndtheNortheastQuarter(NE1/4)oftheNorthwestQuarter(NW1/4)oftheSouthwestQuarter(SW 1/4)ofSectionTwenty-four(24),TownshipTwenty-eight(28),RangeTwenty-two(22),Ramsey County,Minnesota;exceptthatparttakenbyCountyofRamseyinFinalCertificatesfiledas DocumentNo. s 2254933 and 2256730. 28 91 PARCELB: ThatpartoftheNortheast1/4oftheSouthwest1/4,Section24,Township28,Range22,Ramsey County,Minnesota,describedasfollows: CommencingattheintersectionpointoftheNorthlineoftheSouthwest1/4,Section24andthe WesterlyRight-of-WaylineofTrunkHighway#393;thenceSouthwesterlyalongtheWesterlyRight- of-WaylineofTrunkHighway#393,adistanceof223.75feettotheactualpointofbeginningofthe tracttobehereindescribed;thencecontinuingSouthwesterlyalongsaidWesterlyRight-of-Waylineof TrunkHighway#393,adistanceof200feet,toananglepointinsaidRight-of-Wayline;thence deflectingSouthwesterly59degrees14minutestotheright,continuingalongtheRight-of-Waylineof saidTrunkHighway#393,adistanceof195.51feet,toanotheranglepointinthesaidRight-of-Way line;thenceNortheasterly,alongalinedrawnparalleltoand168feetNorthwesterlyofthesaid WesterlyRight-of-Wayline,asmeasuredatrightangles,adistanceof246.49feet,moreorless,toits intersectionwithalinedrawnparalleltotheNorthlineofsaidSouthwest1/4,Section24andWesterly fromtheactualpointofbeginning;thenceEastalongsaidparallelline,adistanceof176.32feet, moreorless,totheactualpointofbeginning. PARCELC: TheNorthwestQuarter(NW1/4)oftheNorthwestQuarter(NW1/4)oftheSouthwestQuarter(SW 1/4)ofSectionTwenty-four(24),TownshipTwenty-eight(28),RangeTwenty-two(22),Ramsey County,Minnesota. CommitmentNo.240565 PARCELD: TheSoutheast1/4oftheNorthwest1/4oftheSouthwest1/4ofSection24,Township28,Range22, RamseyCounty,Minnesota,togetherwithaneasementoverthatpartoftheNortheast1/4ofthe Northwest1/4oftheSouthwest1/4ofsaidSection24andtheNorthwest1/4oftheNortheast1/4of theSouthwest1/4ofsaidSection24;being33.00feeteithersideofthefollowingdescribed centerline:CommencingattheNortheastcornerofsaidSoutheast1/4oftheNorthwest1/4ofthe Southwest1/4ofSection24;thenceSouth89degrees58minutes49secondsWest(assumed bearing)alongtheNorthlinethereofadistanceof33.00feettothepointofbeginningofsaid centerline;thenceNortheasterlyonanon-tangentialcurveconcavetotheSoutheasthavingachord bearingofNorth33degrees43minutes49secondsEastwitharadiusof120.00feet,centralangleof 67degrees,28minutes00seconds,adistanceof141.37feet;thenceNorth67degrees,28minutes 49secondsEast;tangenttolastdescribedcurveadistanceof217.69feet,moreorless,totheRight ofWayofInter-StateHighwayNo.494andthereterminating. CommitmentNo.249737 PARCELE: ThatpartoftheSoutheastQuarteroftheNorthwestQuarter(SE1/4ofNW1/4)ofSection24, Township28Range22,describedasfollows: BeginningatapointontheNorthlineoftheSoutheastQuarteroftheNorthwestQuarter(N.lineSE ¼ ofNW1/4)ofSectionTwentyfour(24),TownshipTwentyeight(28),RangeTwentytwo(22),a distanceof325.3feetWestoftheNortheastcornerthereofthenceWestalongsaidNorthlinea distanceof975.93feettotheNorthwestcorneroftheSoutheastQuarteroftheNorthwestQuarterof saidSection24(NWcornerSE1/4ofNW1/4);thenceSoutherly,alongtheWestlineofsaidQuarter- Quartersectionline,adistanceofFiveHundred(500)feet;thenceEast,andparallelwiththeNorth 29 92 line,adistanceof974.93feet;thenceNortherlyFiveHundred(500)feettothepointofbeginning; excepttheEast150feetoftheNorth290.4feetandexcepttheWest110feetoftheNorth396feet, RamseyCounty,Minnesota. 2410CarverAvenue Maplewood,Minnesota AbstractProperty,RamseyCounty CommitmentNo.242032 PARCELF: TheSouthwestQuarteroftheNorthwestQuarteroftheSouthwestQuarterofSection24,Township 28,Range22,accordingtothegovernmentsurveythereof,RamseyCounty,Minnesota 1501HenryLaneS Maplewood,Minnesota55119 AbstractProperty,RamseyCounty AllinSection24,Township28,Range22,RamseyCounty,Minnesota.(Thepropertytobeknownas CarverCrossingofMaplewood) WHEREAS ,thehistoryofthisconditionalusepermitisasfollows: 1.OnApril15,2008,theplanningcommissionheldapublichearing.Thecitystaffpublisheda noticeinthepaperandsentnoticestothesurroundingpropertyowners.Theplanning commissiongavepersonsatthehearingachancetospeakandpresentwrittenstatements. Thecommissionalsoconsideredreportsandrecommendationsofthecitystaff.Theplanning commissionrecommendedthatthecitycouncildenytheconditionalusepermit. 2.OnMay5,2008,theMaplewoodCityCouncildiscussedtheproposedconditionalusepermit. Theyconsideredreportsandrecommendationsfromtheplanningcommissionandcitystaff. NOW,THEREFORE,BEITRESOLVED thatthecitycouncilapprovetheabove-described conditionalusepermit,because: 1.Theusewouldbelocated,designed,maintained,constructedandoperatedtobein conformitywiththecity'scomprehensiveplanandcodeofordinances. 2.Theusewouldnotchangetheexistingorplannedcharacterofthesurroundingarea. 3.Theusewouldnotdepreciatepropertyvalues. 4.Theusewouldnotinvolveanyactivity,process,materials,equipmentormethodsof operationthatwouldbedangerous,hazardous,detrimental,disturbingorcauseanuisance toanypersonorproperty,becauseofexcessivenoise,glare,smoke,dust,odor,fumes, waterorairpollution,drainage,waterrun-off,vibration,generalunsightliness,electrical interferenceorothernuisances. 5.Theusewouldgenerateonlyminimalvehiculartrafficonlocalstreetsandwouldnotcreate trafficcongestionorunsafeaccessonexistingorproposedstreets. 30 93 6.Theusewouldbeservedbyadequatepublicfacilitiesandservices,includingstreets,police andfireprotection,drainagestructures,waterandsewersystems,schoolsandparks. 7.Theusewouldnotcreateexcessiveadditionalcostsforpublicfacilitiesorservices. 8.Theusewouldmaximizethepreservationofandincorporatethesite'snaturalandscenic featuresintothedevelopmentdesign. 9.Theusewouldcauseminimaladverseenvironmentaleffects. Approvalissubjecttothefollowingconditions: 1.Allconstructionshallfollowtheplansdate-stampedMarch31,2008,exceptwherethecity requireschanges.Theseplansincludeonlyhavingemergencyvehicleandtrailaccessfrom thenewdevelopmenttoHeightsAvenue.Thechangestotheplansshallinclude: a.Revisingthegradingandsiteplanstoshow: (1)Revisedstormwaterpondlocationsanddesignsassuggestedorrequiredbythe watersheddistrictorcityengineer.Thepondsshallmeetthecity s standards and the engineeringdepartmentrequirements. (2)Thedeveloperminimizingthelossorremovalofthevegetationandlargetrees. (3)Allthechangesrequiredbythecityengineerandbythewatersheddistrict. Thecitycouncilmayapprovemajorchangestotheplans.Citystaffmayapproveminor changestotheplans. 2.Theproposedconstructionmustbesubstantiallystartedwithinoneyearofcouncilapproval orthepermitshallend.Thecouncilmayextendthisdeadlineforoneyear.Forpurposesof thisconditionandforcompliancewithSection44-1099oftheMaplewoodCityCode,and basedontheCity s recent experience in applying this requirement, substantial ground or site preparationwouldconstituteasubstantialstartontheproposedconstruction. 3.Havethecityengineerapprovefinalconstructionandengineeringplans.Theseplansshall meetalltheconditionsandchangesnotedinMichaelThompson s memo dated April 9, 2008, andtheplansshallinclude: a.Thegrading,utility,drainage,erosioncontrol,streets,driveway,trails,tree preservation/replacement,andparkingplans.Thecul-de-sacbulbsandround about shallhavetheminimumradiusnecessarytoensurethatemergencyvehiclescanturn around. b.Afinaldetailedstormwatermanagementplan. c.Thefollowingforthestreetsanddriveways: (1)Curbandgutteralongthestreet,ifthecityengineerdecidesthatitisnecessary. (2)Clearlylabeledpublicstreetsandprivatedrivewaysontheplans. 31 94 4.ThedesignofthepondsshallmeetMaplewood s ordinance standards and shall be subject to theapprovalofthecityengineer.Thedevelopershallberesponsibleforgettinganyneeded off-sitepondanddrainageeasements,ifapplicable. 5.Havethecityenvironmentalplannerandcitynaturalistapprovethewetland,gradingandtree replacement/preservationplans. 6.Thedeveloperorcontractorshall: a.Completeallgradingforthesitedrainageandtheponds,completeallpublic improvementsandmeetallcityrequirements. b.Placetemporaryorangesafetyfencingandsignsatthegradinglimits. c.Removeanyremainingdebris,junk,fencingorfillfromthesite. d.Providethecitywithverificationthatalltheunitsortownhousesontheproposedsiteplan willmeetthestate s noise standards. This shall be with a study, testing or other documentation.Foranyunitsthatarewithinthe65-decibelnoisecontour,thecontractor willhavetobuildtheunitsortownhousessothattheycanmeetthenoisestandards.This maybedonewiththickerwalls,heavierwindows,requiringairconditioningorother sound-deadeningconstructionmethods.Thedevelopershallprovidethecitywiththis documentationbeforethecitywillissueabuildingpermitforthetownhouses. 7.TheapprovedsetbacksfortheprincipalstructuresintheCarverCrossingofMaplewoodPUD shallbe: a.Front-yardsetback(fromapublicstreetoraprivatedriveway):minimum-20feet, maximum-35feet. b.Front-yardsetback(publicsidestreet):minimum-20feet,maximum none. c.Rear-yardsetback:20feetfromanyadjacentresidentialpropertyline. dSide-yardsetback:15feetminimumbetweenbuildings. 8.Thecitycouncilshallreviewthispermitinoneyear. TheMaplewoodCityCouncilapprovedthisresolutionon______________,2008. 32 95 Attachment32 VACATIONRESOLUTION WHEREAS,CoParCompaniesappliedtothecityforthevacationofthefollowing-describedpartsofa publicright-of-wayandthefollowingeasements: LEGALDESCRIPTIONFORTHEVACATIONOFAPORTIONOFHENRYLANE ThatpartofHenryLaneturnedbacktotheCityofMaplewoodperDocumentNumber1843272and accordingtotheMinnesotaDepartmentofTransportationRight-ofWayPlatNo.62-19,Document Number352354andMinnesotaDepartmentofTransportationRight-ofWayPlatNo.62-20, DocumentNumber3548682,andthatpartofLegislativeTrunkHighway393,currentlyknownas TrunkHighway494asdescribedinFinalCertificate,DocumentNumber1565350,allfiledintheoffice ofCountyRecorder,RamseyCounty,Minnesotawhichlieswesterlyofthefollowingdescribedline: CommencingatthenortheastcorneroftheSoutheastQuarteroftheNorthwestQuarterof Section24,Township28,Range22;thenceSouth89degrees01minutes24secondsWest 607.01feetonanassumedbearingalongthenorthlineofsaidSoutheastQuarterofthe NorthwestQuarter;thenceSouth00degrees52minutes01secondsEast238.73feet;thence easterly169.04feetalongatangentialcurveconcavetothenortheasthavingaradiusof184.00 feetandacentralangleof52degrees38minutes12seconds;thenceSouth53degrees30 minutes13secondsEast42.60feettothepointofbeginningofsaidline;thencesoutheasterly, southerlyandsouthwesterly152.16feetalongatangentialcurveconcavetothesouthwest havingaradiusof120.00feetandacentralangleof72degrees38minutes56seconds;thence southwesterly283.33feetalongareversecurveconcavetothesoutheasthavingaradiusof 7,800.93feetandacentralangleof02degrees04minutes51seconds;thenceSouth17 degrees03minutes52secondsWest520.45feettoapointhereinafterreferredtoasPointA andsaidlinethereterminating; TogetherwiththatpartofsaidHenryLanelyingwesterly,northwesterlyandsoutheasterlyofthe following60.00footstrip.Saidstriplies30.00feetoneachsideofthefollowingdescribedcenterline: CommencingatthehereinbeforedescribedPointA;thencecontinuingSouth17degrees03 minutes52secondsWest157.55feet;thenceNorth89degrees15minutes36secondsEast 31.51feettothepointofbeginningofsaidcenterline;thenceSouth17degrees03minutes52 secondsWest194.51feet;thencesoutherlyandsouthwesterly218.59feetalongatangential curveconcavetothenorthwesthavingaradiusof200.00feetandacentralangleof62degrees 37minutes19seconds;thence,South79degrees41minutes11secondsWest236.08feetand saidcenterlinethereterminating. EasementsandRight-of-waystobeVacated: 1.A30-foot-widedrainageandutilityeasementasdefinedinDocumentNo.2499330 2.ThedrainageeasementasdefinedinDocumentNo.2499331. 3.A60-foot-widedrivewayeasementasdefinedinDocumentNo.2060364. 4.A66-foot-wideroadwayandutilityeasementasdefinedinDocumentNo.2060365. 5.TheHenryLaneright-of-wayperMNDOTright-of-wayPlatNo.62-19. 6.TheHenryLaneright-of-wayperMNDOTright-of-wayPlatNo.62-20. 33 96 AllinSection24,Township28,Range22. WHEREAS,thehistoryofthesevacationsisasfollows: 1.OnApril15,2008,theplanningcommissionheldapublichearingaboutthisproposedvacation. ThecitystaffpublishedanoticeintheMaplewoodReviewandsentanoticetotheabutting propertyowners.Theplanningcommissiongaveeveryoneatthehearingachancetospeak andpresentwrittenstatements.Theplanningcommissionalsoconsideredreportsand recommendationsofthecitystaff.Theplanningcommissionrecommendedthatthecitycouncil denytheproposedvacations. 2.OnMay5,2008,thecitycouncilreviewedthisproposal.Thecitycouncilalsoconsidered reportsandrecommendationsofthecitystaffandplanningcommission. WHEREAS,afterthecityapprovesthisvacation,publicinterestinthepropertywillgotothefollowing abuttingproperties: 1.2410CarverAvenue Maplewood,Minnesota PIN:24-28-22-24-0010 2.1481HenryLane Maplewood,Minnesota PIN:24-28-22-31-0017 3.1461HenryLane Maplewood,Minnesota PIN24-28-22-31-0002 NOW,THEREFORE,BEITRESOLVEDthatthecitycouncilapprovetheabove-describedright-of-way andeasementvacationsforthefollowingreasons: 1.Itisinthepublicinterest. 2.Thecityandthedeveloperdonotneedorusetheexistingeasementsorright-of-waysfor theiroriginalpurposes. 3.Theexistingeasementsandright-of-waysconflictwiththeproposedstreetandlotlayout. 4.Thedeveloperwillbededicatingneweasementsandright-of-wayswiththefinalplat. Thesevacationsaresubjecttothepropertyownerordevelopergrantingtothecitynewdrainageand utilityeasementsandright-of-waysoverpartsoftheproperty,subjecttotheapprovalofthecity engineer. TheMaplewoodCityCounciladoptedthisresolutionon_________,2008. 34 97 DRAFT MINUTESOFTHEMAPLEWOODPLANNINGCOMMISSION 1830COUNTYROADBEAST,MAPLEWOOD,MINNESOTA TUESDAY,APRIL15,2008 I.CALLTOORDER ChairpersonFischercalledthemeetingtoorderat7:00p.m. II.ROLLCALL CommissionerJosephBoeserAbsent Vice-ChairpersonTusharDesaiAbsent ChairpersonLorraineFischerPresent CommissionerHarlandHessPresent CommissionerRobertMartinPresent CommissionerGaryPearsonPresent CommissionerDaleTripplerPresent CommissionerJoeWaltonPresentat7:04p.m. CommissionerJeremyYarwoodPresent StaffPresent: KenRoberts,Planner TomEkstrand,SeniorPlanner ChuckAhl,CityEngineer/ActingCityManager V.PUBLICHEARING 7:10p.m.CarverCrossing(CarverAvenueandHenryLane) 1.Conditionalusepermit(CUP)foraplannedunitdevelopment(PUD) 2.Vacationofexistingeasementandrightofwayvacations 3.Preliminaryplat CityplannerTomEkstrandpresentedthereportandintroducedcityattorneyJohnBaker.Mr.Baker saidheisthedefenseattorneyinthecaseofCoParCompaniesandtheCityofMaplewood.Mr. Bakersaidhewantedtotalktothecommissionexplainingabout(1)whatisdifferentwiththisitem becauseofthelitigationandhowitaffectsthisapplicationandwhathappensifthereisadenial,(2) addresswhatisatstakeinthislitigationwithoutjeopardizingthecity s position, and (3) highlight what isdifferentaboutthisproposalfromwhatthecommissionsawearlier. Mr.Bakersaidifthecitydeniestheapplication,thecasewillgotoajudgetodecidethecase.Mr. Bakersaidthepotentialsinclude(1)approvaloftheold191-unitproposalthatthecommissionand citycouncilconsideredanddeniedin2006,(2)separateorcombinedwithnumberone,a determinationthatthepreviousdenialconstitutedatakingwithoutjustcompensation,or(3)thatthe citywinsandthecourtupholdstherulingofthecouncil s denial. Mr.BakerexplainedthatthecitycouncildeniedtheConditionalUsePermitandPlannedUnit DevelopmentonSeptember28,2006byavoteofthreetotwo.Thecitycouncildidnotadoptwritten findings,sothefindingsthecitymustdefendarethecommentsarticulatedbythosecouncilmembers whovotedinfavorofthedenialontherecord. 98 PlanningCommission-2- Minutesof04-15-08 Mr.BakerexplainedthatafterthecityCompaniesthenfiledsuitincourt.Thecitydid s denial, CoPar getsomehelpfromtheMinnesotaSupremeCourtregardingthereinterpretationoftheAutomatic ApprovalStatute.Theplaintifflostonandthecityprevailedonin2007,butthislefttwoclaimstobe decided.Mr.Bakersaidthatoneoftheclaimswasthatthedenialwasarbitrary,capriciousand unreasonableandtherefore,neededtobeoverturnedandthatifthisclaimweregranteditwould meanthe191-unitprojectthatwasconsideredin2006isgranted.Theotherclaimwasthatthis constitutesatakingwithoutjustcompensation,whichtheplaintiffshavesetbasedonanappraisalof thevalueof191unitsversusthevalueofwhattheycouldbuildwiththecurrentapprovals,whichthey sayis34unitsat$7.9million. Mr.BakersaidmediationswiththeplaintiffhavebeenongoinginaseriesofmeetingssinceOctober, whichisaprocesstheyfeelisvaluabletocontinue.Mr.Bakerexplainedthatsincethismatterhas timeconstraints,itwillbeconsideredbythecitycouncilataspecialmeetingonMay5.Mr.Bakersaid thatthecitycouncilwantsarecommendationfromtheplanningcommissionbeforetheyconsiderthis matteronMay5. Mr.Bakersaidhefeelstheplaintiff s argument will be that the density of what they proposed was withinthedensityofthecomprehensiveplan.Mr.BakerexplainedthateveninthesouthhavingR-1R zoningarea,thezoningpermitsuseswithaconsiderablylowerdensityandtheirargumentmaybe thatbasedontheMinnesotaSupremeCourtdecisionsthatwhenthereisaconflictbetweentheguide planandzoningthattheguideplanprevails,soanyreliancebythecityonstricterlimitsondensityin theR1Rzoningisarbitraryandcapricious. Mr.BakersaidhebelievestheywillarguethatwhiletheR1Rstatusisrelevant,theywillasktheCourt toviewthezoningordinanceasawholeandsinceaPUDisaconditionaluse,thattheywillargue thatthisreflectsalegislativedeterminationthatthecityalreadydeterminedthatwhenthecityadopted thatordinanceandthatunderreasonableconditionsthatsatisfythePUDandCUPcriteriaitis consideredlegislativelyacceptable. Mr.BakermentionedthatintheR1RdistricttherearereferencesinthePurposesectiontothe extensionofcitysewerandwater.Thecouncilfeltthatsincetheyhadnotextendedcitysewerand waterinthisareathatthecitywasnotyetatthepointthattheyneededtopermitgreaterdensities. Mr.Bakerfelttheplaintiffwillarguethatthereisevidenceintherecordthatsewerandwaterwas availabletothesite. Mr.Bakerremindedthecommissionthatheisgivingthecommissiontheplaintiff s better arguments. Mr.Bakersaidhebelievesthatwhenthecomprehensiveguideplanandzoningconflicts,thatthe comprehensiveguideplanshouldnotbethesourceofdevelopmentrights.Mr.Bakersaidthatevenif thereisaguideplanthatismorepermissivethanthezoning,itshouldbethelawthatthecityhasthe decisionofwhentheywanttoupzone.Mr.Bakeremphasizedthatthisisnotrecognizedlegallyin Minnesotabutisagrayarea. Mr.Bakerthencontinuedwithdifferencesfromthe2006applicationandreview.Mr.Bakerexplained thatthedensityhaschangedfrom191to165units,possiblygoingdownto149units.Mr.Bakersaid thatwiththe165-unitplanthatismoreofaclusterplanthereismuchmoregreenspaceandwill preservemoretreesandwoodlands. Mr.Bakerexplainedthatinordertomeetthe149-unitplan,theapplicantiswillingtotemporarily postponedevelopmentofthesouthernportionclosesttotheMississippiRivertoallowthecitytimeto presentareferendumforthecityhese16southlotsforpreservationasopenspace. s purchase of t 99 PlanningCommission-3- Minutesof04-15-08 CityplannerEkstrandpresentedasummaryreportofthe165-unitproposal.Mr.Ekstrandalso discussedpoliciesforbuildingandlanddevelopmentintheMississippiRiverCriticalArea.Mr. Ekstrandexplainedthatmostoftheneighborsobjectionswiththisdevelopmentareregarding increasedtrafficconcerns. CommissionerMartinaskedaboutthetrafficstudiesdoneandwhethertheE.A.W.wascompletedin 2006.PlannerRobertssaidthetrafficstudywasdonein2005and2006aspartoftheE.A.W.forthe site.CityengineerChuckAhlcommentedthatarequirementoftheE.A.W.isthatitisrequiredto projectoutfor20yearsandthatoneoftheconditionsoftheapprovalisthatimprovementstoturning lanesandtrafficmovementonCarverAvenuearemadetohandlethetrafficvolume. CommissionerMartinaskedifthecutofffromCarverAvenuetoHighway61wasincludedinthe study.Mr.AhlrespondedthatalloftheimprovementstoHighway61andtheWakotabridgearea wereinMnDOT s plans for many years and just beginning to be implemented and were included in thisstudy. CommissionerHessaskedwhetherthe165-unitsproposedfallwithinthefarmresidentialandrural singledwellingzoning.PlannerRobertsrespondedthatasMr.Bakerpointedout,the165-unitsare belowthesingledwellingclassificationofthelandusemapclassificationofthecomprehensiveplan forthearea.Mr.Robertsexplainedthattheywouldbebelowthefarmclassificationifthezoning classificationweretobeconsidered,butiftheR1Rzoningisconsidered,theareasouthofFishCreek islowdensityandtheywouldbeabovethat. CityengineerAhlexplainedthatthecommissionmustdecidewhetherthisnewplanrevisionis significantenoughfromthepreviousplan.Mr.AhlreviewedtheConceptPlanW/Referendumfrom thestaffreport.Mr.Ahlsaidareaswereaddedtothisplanasconservationeasementsdedicatedfor protectionwithadditionalconditionsthataresimilartoopenspaceland.Mr.Ahlexplainedtheareas consideredforprotectionbyacityreferendumtopurchasetheland.Mr.Ahlsaidthatifthe referendumweretofail,thedeveloperwouldbeabletodevelop165unitsratherthan149units.Mr. Ahlexplainedthatifthereferendumweresuccessful,thepublicwouldbegrantedallofthegreen areasandwouldhave50percentpublicownershipofthesite. Mr.Ahlexplainedthatthisisalandusecaseandthecitydoesnothaveinsurancecoverageshould theylosethiscase.Thisisariskforthecityandthecitycouncilwouldneedtofindthemoneyto coverthecostifthecasewerelost. CommissionerWaltoncommentedonifthereisvaluetothelandthatisprotectedinthisarea.Mr. Waltonsaidthisiscalledclusterdevelopmentbutitdoesnotworkthewayclusterdevelopmentis intendedtowork.Mr.Waltonsaidtheareatothenorthisexistingwetlandsandaskedaboutthesouth area. Mr.Ahlrespondedsayingtheareatothesouthistheslopethatwasidentifiedforprotection.Mr.Ahl saidthattheslopeordinancelanguageisanion except part of the ordinance and that in 1984 the planningcommissionsaidthatthisordinancewillallowdevelopmentofsomeofthose18percent slopes.Mr.Ahlsaidthatthisisprobablynottheprotectionwantedtodayandthatthissectionofthe codewillprobablyberevisedinthefuture,butthe1984ordinanceiswhatisineffectforthis development. 100 PlanningCommission-4- Minutesof04-15-08 CommissionerTripplercommentedthatitishardlyagenerousofferforthemtoofferthecitytheland thattheycant.Mr.Tripplersaidthatthisisasideissueandthe t use in order to get what they wan realissueiswhetherthecityhastherighttoplanforandzonecitylandandwhetherdevelopershave anobligationtocomplywiththewaythecityplansandzonesitsproperty.Mr.Tripplersaiditisa criticalissuethattheR1Rclassificationwasestablishedin2003,sincethedeveloperpurchasedthe propertyin2004and2005.Mr.Tripplersaiditisthedeveloperponsibilitytounderstandthe s res zoningofthepropertyanddoesnothavetherighttoclaimignorance.Mr.Tripplerexplainedhefeels thezoningwasclearlyestablishedpriortothepurchaseofthepropertyandthatitisinthecity s best interesttotakethiscasetocourt. CommissionerYarwoodaskedstaffwhyazoningchangeforthesouthpropertywasnotconsidered ratherthanaPUD.CityplannerEkstrandrespondedthatthePUDallowsflexibilityindesignandthat theapplicanthadtheoptiontoapplyforaPUDanddidapplyforaPUD.Mr.Ekstrandsaidthe applicantappliedforflexibilityindesigninavarietyofbuildingsetbacks,housingunitsonsmallerlots thanthecodeusuallyallows,someofthestreetrightofwayswere50feetwideratherthan60feet wide,andforalongdead-endstreetthatwouldbemorethan1,000feetlong.Mr.Yarwoodsaidthat theproposalforthesouthpropertyallowsformorethan100unitsmorethanallowedunderthe currentzoning.Mr.Yarwoodsaidthisisauniquepropertyandthisdevelopmentisnotappropriatefor thisarea.Mr.Yarwoodsuggestedthathistoricallytherearemanyinstancesforconsideringthisarea asrural,suchasthecitythepropertyforpurchaseasopenspacelandandmore s consideration of recentlybeingzonedasR1R. CommissionerFischeraskedifthereiscaselawthatifthereisaconflictbetweenthecomprehensive planandzoningordinance,thatthecomprehensiveplantakesprecedenceoverthezoningdistrict. CityattorneyJohnBakerrespondedthattheanswertothishaschangedovertime.Mr.Bakersaid thatpreviouslytheMeriamamendmentwaspassedandmadethezoningsupreme,butin1993the MetropolitanLandUsePlanActwasamendedandprovidedtothecontrary.Mr.Bakersaidhedoes notfeelthisanswersthequestionthatifaguideplanprovidesonedensityandzoningprovidesa lowerdensityandifanapplicationcomesinwithadensityabovethezoningbutbelowtheguideplan thecityhasnochoicebuttograntit. CommissionerTrippleraskedstafftocommentonwhythereisnoinformationinthestaffreport regardingnoiseandalsowhythisdevelopmentisproceedingundertheoldtreeordinanceratherthan thenewordinance.PlannerRobertsrespondedthatnoiseissueswerestudiedundertheE.A.W.and apologizedfornotincludingmoreinformationonnoiseissuesinthestaffreport.Mr.Robertssaidthat noiselevelsdidexceedacceptablelevelsintheareaclosesttothefreewayandthatstaffhas requiredaCondition(5.d).inthestaffreportthatrequiresadequatesoundprotectionbeprovidedin theformofastudyfortheunitsintheareaviolatingthenoiseordinance.Mr.Robertsalsosaidthe decisiontoconsiderthisdevelopmentundertheoldtreeordinancewaspartofthesettlementplan directedbythecityattorney. Mr.Bakeralsoaddressedthetreeordinanceissuesayingthatitwasacompromiseandthatitis appropriateforthecitytoconsidertheordinancethatwasinplaceatthetimeofthechallenged decisionandthatifthecourtdecidesthiscomplaintitwillbaseitontheoldordinance. 101 PlanningCommission-5- Minutesof04-15-08 CommissionerWaltonaskedthecityattorneytocommentonthe$7.9millionlawsuitbasedonthe 191originalunitsminusthedeveloperof34unitsandthelikelihoodofthe$7.9million s number standingupincourt.Mr.Bakersaidhisjudgmentisthatthelikelihoodislowwiththereasonsbeing relatedtothezoningandtakingissues.Mr.Bakersaidhisassessmentofthetakingclaimisthattheir chancesofsuccessinthisscenarioareremote.Mr.Bakerexplainedthatthisisrelevant,butisalso theworstcasescenario.Mr.Waltonrespondedthathefeelsthereistoomuchdiscussionofthe lawsuitandthatitistheresponsibilityoftheplanningcommissiontomaketheirbestjudgmentforthe appropriatelanduseforthisareabasedonpastandfutureplansandzoningsandotherinformation attheirdisposal. CommissionerTripplersuggestedthatthecitymightconsiderpurchaseoftheentiresouthparcelwith areferendumtocoverthecostofthedeveloperchasepricetoreimbursehimforthatparcel.Mr. s pur Bakerrespondedthatvariousscenariosregardingacquisitionshavebeendiscussedaspartofthe process.Mr.Bakersaidthishasnotbeenanofferthedeveloperhasmadeorhasbeenwillingto entertainpreviously. CommissionerFischeraskedwhetherthisproposalisbasedonseweravailabilitytothesite.City engineerAhlrespondedthatsewerhasbeenstubbedintothesiteoffoftheDorlandcul-de-sacand HeightsDriveonthesouthandCarverAvenueonthenorth. CommissionerWaltonaskedforclarificationonownershipofthepropertytothewestofthesouth developmentsitereferredtoasOutlotE.Mr.Ahlrespondedthatthisparcelisownedbytheapplicant andisthe16-lotparcelthatisthesubjectofapotentialreferendumandthatthedeveloperhasagreed todelaybuildingthereuntilthereferendumquestionisanswered.Mr.Ahlcommentedthatthese16 lotswereappraisedfor$135,000perlot. TheapplicantKurtSchneiderofCoParCompaniessaidhedidnothaveaformalpresentation.Mr. Schneiderhighlightedthefollowingdetails:theplanhasalowdensityof2.28homesperacrewhere thelanduseplanwouldallow4.1unitsperacre,stormwaterplanningexceedsestablishedstandards infiltrating57%morecubicfeetofwaterthanisrequired,extensivelandscapetreepreservation, protectionofwetlands,andtheimmediateavailabilityofpublicinfrastructure. CommissionerYarwoodaskedtheapplicantwhythesouthernpartofthesitecouldnotbedeveloped onanR1Rdesignationwithasimilarfootprint.Mr.Schneiderrespondedthatthedevelopmentand visionforthesitehasspecificallyfollowedthecity s land use plan and the strong encouragements andrequirementsofthelanduseplantopursueaplannedunitdevelopment.Mr.Yarwoodaskedthe applicantifitcouldbedevelopedasanR1Rdesignationwiththesamefootprint.Mr.Schneider respondedno,itisnottheirplanorthecity s land use plan. CommissionerTrippleraskedtheapplicantwhethertheircompanyhasdevelopedinotherareas withoutregardtothezoningforthosedevelopments.Mr.HowardRosten,representingCoPar Companies,respondedsayingitisthepositionofthedeveloperthattheyarenotinviolationofcity codewithrespecttothisdevelopment. CommissionerWaltonaskedthedeveloperifheconsidersthisproposaltobeclusterdevelopment. Thedeveloperrespondedthatthisisaclusterdevelopment.Mr.Waltonsaidhedefinesacluster developmentasallowingconservationofareasthatcouldbedeveloped,butareinsteadhighlyvalued forwhateverreason. 102 PlanningCommission-6- Minutesof04-15-08 Thepublichearingwasopenedforcommentsfromthepublic.Thefollowingpeoplespoke: 1.JimKerrigan,2620CarverAvenue,saidhewouldliketoseealowerdensity. 2.MichaelBailey,1615SterlingStreet,disputedtheunitsperacrenumbersthedevelopersreferred toearlierinthemeetingandthattheyarenotaccurate.Ms.Baileysaidshefeltthecityshould taketheriskandgoforwardtoacourtdecision. 3.RonKulas,1324S.Dorland,askedforanexplanationofwhatisareferendum.Mr.Kulasspoke regardingtheproblemsfordevelopersbuildinginthecurrenthousingmarket. 4.RonCockriel,434CenturyAvenue,spokeregardingtheinconsistencywiththelanduseplanthat wasnotrevisedandthezoningplanforthissite. 5.TomDimond,2119SkywayDrive,StPaul,suggestedthatlanguagebeaddedreferringto addaclausestatingthatthecityhastheoption funding, but not from a specific source and also toacquirethesouthparcelifithasnotbeendeveloped. 6.CarolynPetersen,1801GervaisAvenue,saidconcernforthisdevelopmentisnotlimitedtoonly theneighborsinthesouthbutresidentsthroughoutthecityandothercitiesalongthecorridor. 7.MichaelBailey,1615SterlingStreet,spokeconcerningquestionsstillremainingaboutthe moratoriumandMs.Baileywasconcernedthatthedevelopershouldpayfortheinstallationof utilitiesratherthanthecity. 8.KurtSchneider,CoParDevelopment,spokeregardingtheE.A.W.process.CityengineerAhl respondedclarifyingthattheE.A.W.wasdonethecitywhohiredtheconsultant,butnot through by the city and was paid for by CoPar Development. 9.SueBonitz,1635SterlingStreet,askediftherewasanotherenvironmentalstudybeyondthe E.A.W.CityengineerAhlrespondedthattheE.A.W.wascompletedanddeterminedtherewasnot enoughofanenvironmentalimpacttojustifyanenvironmentalimpactstatement.Ms.Bonitz askedhowmuchitwillcostthecitytoinstallutilities.Mr.Ahlrespondedthatthisissuehasnotyet beenresolvedastowhatthedeveloperandthecity s share s share of these costs will be. Therewerenofurthercommentsfromthepublic;thepublichearingwasclosed. CommissionerYarwoodreiteratedhisquestionofwhythispropertycouldnotbedevelopedinthe R1Rdesignation.Mr.Yarwoodsaidthecityhasonechanceatdevelopingthispropertyright. CommissionerPearsonsaidthatnoneofthediscussiontonighthasbeenaboutmaintainingthe characterofthearea,butinthepastthemoratorium,zoningandotherdiscussionshavebeen concernedwithmaintainingthecharacteroftheareaandcharacterhasalwaysbeenabigpartofthe discussion. CommissionerFischeraskedhowmanytimesinthepastacul-de-sacover1,000feethasbeen allowed.PlannerRobertsrespondedthatthereareveryfewinthecity. CommissionerTripplersaidheagreeswithCommissionerPearsonthatthissiteisunique.Mr. Tripplersaidthathefeelsthecitycanwinthelawsuitandifthecitywantstherighttodecidehowthe cityisdevelopedinthefuture,theyshouldcontinuetostandonthiscaseandfight. 103 PlanningCommission-7- Minutesof04-15-08 CommissionerYarwoodmovedtodenytheresolutionforaconditionalusepermitfor165-unit plannedunitdevelopmentfortheCarverCrossingofMaplewooddevelopmentonthewestsideofI- 494,southofCarverAvenue. CommissionerTripplersecondedAyes-Fischer,Hess,Pearson,Trippler,Walton,Yarwood Nays Martin Themotionpassed. CommissionerYarwoodmovedtodenytheresolutionvacatingtheunusedeasementsandrightof wayswithintheCarverCrossingofMaplewooddevelopment(theareawestofI-494andsouthof CarverAvenue.) CommissionerFischeraskedstaffifthisisrelevantatthispoint.PlannerRobertsrespondedthatitis importanttohavethemotionontherecordandthattheydonothaveadevelopmentplanwithan R1Rzoning. CommissionerPearsonsecondedAyesher,Hess,Martin,Pearson,Trippler, Fisc Walton,Yarwood Themotionpassed. CommissionerYarwoodmovedtodenytheCarverCrossingofMaplewoodpreliminaryplat(received bythecityonMarch31,2008.) CommissionerTripplersecondedAyes-Fischer,Hess,Martin,Pearson,Trippler, Walton,Yarwood Themotionpassed CommissionerTripplerwantedtogoonrecordtosaythatifthedeveloperiswillingtodevelopthe propertyaccordingtothewaythepropertyiszoned,hewouldbewillingtovoteforit. Thecommissiontookafive-minutebreakandthenreconvened. 104 Agenda Item K4 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII SUBJECT:CenturyAvenueImprovements,CityProject03-15 a.ResolutionApprovingPlansandSpecificationsandAdvertisingforBids b.ResolutionOrderingPreparationofAssessmentRoll DATE: May5,2008 INTRODUCTION FinalplansandspecificationsfortheabovereferencedprojecthavebeencompletedbyRamseyCounty andarereadytobeadvertisedforbids.Acopyoftheprojectplansareintheofficeofthecityengineer. TheproposedbidopeningforthisprojectisscheduledformidJuly.Awardingofthebidwouldbe consideredbythecounciluponselectionandrecommendationofthelowestresponsiblebidder.Thenext stepafterapprovingadforbidsisorderingthepreparationoftheassessmentroll. Background TheCountiesofRamseyandWashingtontogetherwiththeCommunityCitypartnersofMaplewoodand WoodburyarereconstructingCenturyAvenue(CSAH25inWashingtonCounty/CSAH72inRamsey County)andValleyCreekRoad/LowerAftonRoad(CSAH16inWashingtonCounty/CSAH39inRamsey County).Inorderforthisprojecttomoveforwardintoconstructionitisimportantforthecitycouncilto approveplansandspecificationsforthisproject.Inaddition,thecouncilmustalsoapprovethecost-share agreementfortheproject,whichwilllikelybebroughttocouncilforapprovalatafutureregularcouncil meetingpriortobidaward.ForthisprojecttheMaplewoodCityCouncilorderedthepreparationofa thth feasibilitystudyattheApril9,2007,regularmeeting.OnJune11,2007thecitycouncilacceptedthe th feasibilityreportandorderedthepublichearing.TheprojectwasthenorderedattheJune25,2007 councilmeetingafterthepublichearingwasconducted. In2002,CenturyAvenue,betweenLowerAftonRoadandI-94,wasturnedbacktoWashingtonand RamseyCounties.AtthattimeitwasdeterminedbyRamseyandWashingtonCounties,alongwith Mn/DOTandthecitiesofWoodburyandMaplewood,thatimprovementswereneededbasedonincreasing trafficvolumes,poorintersectionoperations,safetyconcerns,accessissues,andpoorpavement conditions.ImprovementsinMaplewoodconsistofCenturyAvenuefromBrookviewDrivetoLakeRoad, andalsoLowerAftonRoadfromCenturyAvenuetoone-quartermilewest. th ManyprojectopenhouseshavebeenconductedovertheyearswiththelatestonFebruary6,2008at Woodburycityhall.RamseyandWashingtonCountieshadanoveralllayoutoftheprojectforthegeneral publictoreview.Questionsfromthepublicwereansweredduringtheopenhousemeeting.Overthree hundredMaplewoodresidentsthatresideintheprojectareaweremailedanoticeforthemeetingand severalresidentsattendedthemeeting. Aconcernexpressedatthemeetingwastheconcretemedianbarriercausingaright-in/right-outforoneof thebusinesses.Staff,alongwithRamseyCountyrepresentatives,hasbeenworkingtowardsasolutionin addressingtheownersconcernsincludingexploringsharedaccesswithneighboringproperties.A representativefromRamseyCountywillbeprovidingthecouncilwithanupdateatthemeetingregarding thisissue. Agenda Item K4 Schedule/Phasing TheprojectisanticipatedtostartconstructioninAugustof2008andbesignificantlycompletedin Novemberof2009,withsomeminorconstructioncompletionduringtheconstructionseasonof2010.In ordertomeetthereferencedscheduleitisimportanttostartconstructioninAugustof2008toconstruct boulevardstoallowthenecessaryprivateutilityrelocationstobecompletedpriortotheconstructionyear of2009.RamseyCountyhasbeenworkingdirectlywiththeprivateutilitycontractorsoverthepastyear andahalfinordertominimizethedelaysregardingtheutilityrelocations. RamseyCountyhasobtainedalloftherequiredpermitsandacquiredthenecessaryright-of-wayforthe CenturyAvenueValleyCreekReconstructionProject.Theexactsegmentsandthephasingof constructionwillbedeterminedinthefutureaftercontractorselection.Thereconstructionscheduleis dependentonobtainingtheappropriateapprovalsfromtheCitiesofWoodburyandMaplewoodand CountiesofRamseyandWashington.Theproposedprojectscheduleisasfollows: CityPlanandAgreementApprovals May12,2008MaplewoodCityCouncil(ApprovePlans) May14,2008WoodburyCityCouncil(ApprovePlans) May28,2008WoodburyCityCouncil(Agreements) June3,2008RamseyCountyBoard(Agreements) June3,2008WashingtonCounty(Agreements) June9,2008MaplewoodCityCouncil(Agreements) FinalApprovalsfromFederalAidpriortoBiddingJune6,2008 AdvertiseProjectforBiddingStartingJune6,2008 OpenbidsJuly9,2008 WashingtonCounty,Maplewood,WoodburyConcurrenceJuly9August5,2008 AwardContractatRamseyCountyBoardAugust5,2008 StartConstructionAugust5,2008 AnticipatedConstructionCompletionNovember2009 AftertheContractisawardedandthecontractorhasstarted,theconstructionprojectphasingisproposed asthefollowing: August2008Privateutilitiesstartrelocatingandcontinuethrough2009 August/September2008Buildingofboulevards/pondingareasexcavation Fallof2008StartbuildingValleyCreekRoad Spring2009CompleteValleyCreekRoadand Spring/Summer2009StartonCenturyAvesouthofLowerAftonRoad Summer/Fall2009CenturyAvenuenorthofLowerAftonRoad 2009Projectcompletion Agenda Item K4 Theproposedschedulewillkeeptrafficopentotheexistingroadwaysduringconstruction.Therewillbe timeswheretheroadwaywillneedtobeclosedforlimitedperiodsoftimeinordertocorrectsoilsalongthe projectcorridor.Publicnotificationwillbegivenpriortotheclosuresoftheroadway.Duringroadway closures,detourswillbeprovidedforthepublictousealternateroutes.Theserouteswillbepre- determinedwiththeCountiesandCities. BudgetImpact Federal-$3,279,000 Turnback-$8,005,776.24 CountyStateAidHighway-$2,528,034.20 Woodbury-$504,406.74 Maplewood-$230,089.46 Total=$14,547,306.65 ProjectTotalwithengineering(24%)=$18,038,660.25 AfterEngineeringisaddedin,theMaplewoodcostis$310,863.00.Oncetheprojectisbidcostswillbe adjustedtoreflectactualbidprices.TheMaplewoodpercentageofparticipationinthisprojectiscurrently ataround2%. Alsoaspartofthisproject,sanitarysewerandwaterutilitiesareplannedtobeextendedfromtheCityof WoodburytoservetworesidentialpropertiesinMaplewood;namely105and111CenturyAvenueS.The costfortheseutilityextensionsisestimatedat$39,800.Maplewoodwouldenterintoajoint-powers agreementwiththeCityofWoodburyforcost-sharepurposes.ThereforethetotalestimatedMaplewood th contributionfortheentireprojectis$350,665.ThebudgetapprovedbycouncilonJune25,2007isas follows: Street&StormAssessments:$312,158.73 MSASFunds:$25,000.00 SanitarySewerFund:$32,841.27 Total:$370,000.00 ItshouldbenotedthatthetotalestimatedMaplewoodshareof$350,665isonlyanestimateandactual costswouldbereflectiveofworkandactualbidprices.Nobudgetadjustmentsareforeseenatthistime. Oncethebidpricesareknownandpriortothecouncilawardingaconstructioncontract,staffwould provideupdatesonthebudget. RECOMMENDATION ItisrecommendedthatthecitycouncilapprovetheattachedresolutionsfortheCenturyAvenue Improvements,CityProject03-15:ApprovingPlansandSpecsandAdvertisementforBids,andOrdering thePreparationoftheAssessmentRoll. 1.ResolutionApprovingPlansandAdvertisingforBids 2.ResolutionOrderingPreparationofAssessmentRoll 3.PreliminaryAssessmentRoll 4.LocationMap RESOLUTION APPROVINGPLANS ADVERTISINGFORBIDS th WHEREAS,pursuanttoresolutionpassedbythecitycouncilonJune25,2007,plansand specificationsforCenturyAvenueImprovements,CityProject03-15,havebeenpreparedbyRamsey County,whohaspresentedsuchplansandspecificationstothecouncilforapproval, NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOF MAPLEWOOD,MINNESOTA: 1.Suchplansandspecifications,acopyofwhichareattachedheretoandmadeaparthereof, areherebyapprovedandorderedplacedonfileintheofficeofthecityengineer. 2.RamseyCountyrepresentativesshallprepareandcausetobepublishedanadvertisement forbidsuponthemakingofsuchimprovementundersuchapprovedplansandspecifications.The advertisementshallbepublishedasrequiredinadvanceofthedatesetforbidopening,shallspecifythe worktobedone,shallstatethatbidswillbepubliclyopenedandconsideredbyRamseyCounty. 3.RamseyCountyrepresentativesareherebyauthorizedtoreceive,open,andreadaloud bidsreceived,andtotabulatethebidsreceived.Thecouncilwillconsiderthebids,andtheawardofa contract,likelyatthesecondregularmeetinginJuly,2008,dependingonRamseyCountyattainingall necessaryapprovals. RESOLUTION ORDERINGPREPARATIONOFASSESSMENTROLL WHEREAS,thecityclerkandcityengineerwillreceivebidsfortheCenturyAvenueImprovements, CityProject03-15. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthatthecityclerkandcityengineershallforthwithcalculatetheproperamounttobespecially assessedforsuchimprovementagainsteveryassessablelot,pieceorparceloflandabuttingonthe streetsaffected,withoutregardtocashvaluation,asprovidedbylaw,andtheyshallfileacopyofsuch proposedassessmentinthecityofficeforinspection. FURTHER,theclerkshall,uponcompletionofsuchproposedassessmentnotifythecouncil thereof. CenturyAvenueImprovementsPreliminaryAssessmentInformationCityProject03-15 COMMERCIAL STREETRESIDENTIALSTORMSTREETTOTAL PARCELIDTAXPAYERSTREETFRONT NUMBERUNITSASSESSMENTASSESSMENTASSESSMENT FOOTAG E 135.00$2,430.00$14,742.00$17,172.00 012822140002RINKELCO47CENTURYAVEN 150.00 012822410001SPEEDWAYSUPERAMERICALLC11CENTURYAVES$2,700.00$16,380.00$19,080.00 012822410006COUNTYOFRAMSEYPARKSANDREC0UPPERAFTONRDE 138.85 012822410010TMRHPROPERTIESINC21CENTURYAVES$2,499.30$15,162.42$17,661.72 440.00$7,920.00$48,048.00$55,968.00 012822410004LUTHERANCHURCHOFPEACE47CENTURYAVES 012822410007COUNTYOFRAMSEYPARKSANDREC97CENTURYAVES 1$900.00$5,460.00$6,360.00 012822410008RANDALLDENNIS105CENTURYAVES 1 012822410009FELIPEALBERTOGRANDA111CENTURYAVES$900.00$5,460.00$6,360.00 012822440001COUNTYOFRAMSEYCOMMCORR0CENTURYAVES 122822440001COUNTYOFRAMSEYCOMMCORR2621LINWOODAVEE 202.00$3,636.00$22,058.40$25,694.40 012822140003ZULFIQUARALIPUNJANI27CENTURYAVEN 150.00 012822110022COMMERSCLOVERIILLP2714BROOKVIEWDR$2,700.00$16,380.00$19,080.00 725.00$13,050.00$79,170.00$92,220.00 012822140001SPRUCEPARTNERSLLC89CENTURYAVEN 100.00 012822140004PRINCETONTOWNMARTLLC19CENTURYAVEN$1,800.00$10,920.00$12,720.00 125.00$2,250.00$13,650.00$15,900.00 012822140005HOGDALLC9CENTURYAVEN 189.00 012822110021DONALDROEMER135CENTURYAVEN$3,402.00$20,638.80$24,040.80 122822110001COUNTYOFRAMSEYCOMMCORR297CENTURYAVES COMMERCIAL RESIDENTIALSTORMSTREETTOTAL FRONT UNITSASSESSMENTASSESSMENTASSESSMENT FOOTAGE TOTALS= 22354.85$44,187.30$268,069.62$312,256.92 TOTAL=$312,256.92 2008ASSESSMENTRATES: RESIDENTIALSTORMSEWER=$900.00/UNIT RESIDENTIALFULLSTREETRECONSTRUCTION=$5,460.00/UNIT COMMERCIALSTORMSEWER=$18.00/FRONTFOOT COMMERCIALFULLSTREETRECONSTRUCTION=$109.20/FRONTFOOT 1of1 AGENDAITEMK6 AGENDAREPORT TO :CityCouncil FROM: CharlesAhl,PublicWorksDirector/CityEngineer SUBJECT:GethsemaneSeniorHousingDistrict-ConsideraResolutionDirecting PreparationofaTaxIncrementFinancingPlanforaTaxIncrementDistrictand SettingaPublicHearingforJuly14,2008forGethsemaneSeniorHousing Proposal DATE: May8,2008 INTRODUCTION/SUMMARY AspartoftheWorkSession,staffandarepresentativefromSpringsted,Inc.willhavereviewedTIF informationonHousingDistrictsasrequestedbyPresbyterianHomesforadevelopmentcalledGethsemane SeniorHousing.TheTaxIncrementFinancing(TIF)ApplicationforGethsemaneSeniorHousingwas receivedonJanuary7,2008.ItisrecommendedthattheCouncilconsideradoptingaresolutionthatwould directthepreparationofaTIFPlanthatwouldestablishaTaxIncrementFinancingDistrictalongwithcalling th apublichearingforJuly14forthepurposeofadoptingtheTIFplan.Additionalinformationonthisitemis attachedasprovidedbySpringsted,Inc..Springstedwillpresenttheresultsoftheanalysiscompletedonthe projectandadditionaltaxincrementanalysisrelatedtotheproposedproject. Nextsteps rd ThedevelopmentisplannedtobepresentedtothePlanningCommissiononJune3,theParks thth CommissiononJune4andtheCommunityDesignReviewBoardonJune10.Finalpresentationofthe th developmentisexpectedtotheCityCouncilonJuly14.ThisTIFprocessrequiresthattheCouncildirect thepreparationofaTIFPlan,includingestablishingtheareaoftheTIFDistrictandcallingforaPublic Hearing.NoticestothetaxingdistrictswillthenbemailedinandthePlanpreparedfortheTIFPublic Hearing.Thereareanumberofneighborhoodconcernsthatneedtobeaddressedregardingthefinalpark land,trafficconcernsandneighborhoodimpacts.Attachedissomepreliminaryinformationonpossible purchaseoptionsandfinancialarrangementsthatwillbediscussedandconsideredoverthenext2months whiletheTIFplanispreparedforCouncilconsiderationonJuly14,2008. ItwouldseemappropriatethattheTIFPublicHearingbeheldonthesamedateofthedevelopmentplan consideration.TheTIFprocessrequiresapproximately45-60daystocomplete,soactionisrequiredatthis thth meeting,May12toallowfortheTIFPublicHearingtobeheldonJuly14.Thedeveloperhasindicated thattheywillnotproceedwithfinalplanpreparationinreadinessforaSeptember2008projectstartuntilthe theCouncilsapprovalofaTIFsubsidyforthisprojectoranendorsement TIFdecisionismade.Thisisnot oftheproject,butisastepinindicatingtheintenttoprovideassistance.Apublichearingshouldprobablynot becalledifTIFassistanceisnotbeingstronglyconsidered. RECOMMENDATION ItisrecommendedthattheCityCounciladopttheattachedresolutiondirectingthepreparationofaTIFPlan th fortheestablishmentofaTIFDistrict,andtosetaPublicHearingfortheJuly14CityCouncilmeeting. Attachments: 1.SpringstedReport 2.Resolution 3.StaffInformationonProjectPlan Agenda Item K6 Attachment 1 Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 Tel: 651-223-3000 Fax: 651-223-3002 www.springsted.com MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: Paul Steinman, Vice President/Consultant DATE: May 5, 2008 SUBJECT: Gethsemane Tax Increment Financing Request The purpose of this memo is to provide the results of our analysis of the Gethsemane Senior Housing, Inc. proposal to construct a 111-unit senior housing facility including Independent Living, Assisted Living, and Memory Care units. The development proposal includes a request from the owner for tax increment financing assistance equal to 90% of the tax increment generated through the term of the District, or approximately $5.96M. Our analysis consists of: a)Testing the Developers rate of return both with and without assistance b)Assisting in determining a reasonable level of assistance 1) Development Proposal Analysis This section outlines the financial components of the developers proposal to construct the 111-unit senior housing facility on approximately 6 acres of land immediately south of Gethsemane Lutheran Church and School. Approximately 4 of the 6 acres may be utilized as parkland. The developer estimates the total cost of the project to be $18.6M and has requested $5.96M of tax increment financing assistance. Springsted conducted an analysis to determine the amount of tax increment that would be generated from the project. The annual amount of gross tax increment in the first full year of taxes is projected to be $122,826. This annual tax increment number is based upon a final market value of $14,434,502, which consists of the following value estimates for taxes payable 2011: Land $1,276,500 Building $14,434,502 Total $15,711,002 To calculate tax increment, we are using an assumption that 75% of the value of the project is constructed in 08, and the remaining 25% of the value is constructed in 09 for the first full year of taxes payable in 2011. Our assumptions also include a 3% annual market value inflator, which increases the estimate of tax increment so that in the final 26 th year of the term, the annual amount of gross tax increment is estimated to be $370,717. The base value is the value of the land prior to construction of the improvement. This value, when taxed, does not City of Maplewood, Minnesota Agenda Item K6 Attachment 1 May 7, 2008 Page 2 generate increment. The property tax dollars generated from the base value of the property are provided to each taxing jurisdiction based upon its respective tax rate. The proposed site is currently tax-exempt, providing no property taxes to the jurisdictions. Upon sale of the property and certification of a TIF District, we assume the base value to be at least equal to the purchase price of $1,276,500. Assuming the applicable residential tax classification rate, and using assess 07/pay 08 tax rates, this value is estimated to generate non-TIF property tax revenues of $5,000 to the Citys general fund. This project is proposed to be a housing project under the tax increment law in Minnesota. You may be aware there are a multitude of different types of tax increment financing (TIF) districts. In a housing district such as this one being proposed, the Developer is required to meet specific guidelines of affordability for the units being constructed. In this proposal, the Developer has indicated he will agree to retain a minimum of 20% of the units at rent/income restricted levels starting at $740/month (2008) for a one bedroom. The Developer requests tax increment in the form of a pay-as-you-go. This concept means that the Developer finances 100% of the project costs to get the project built, then as increment is annually generated from the project, it is essentially rebated to the developer. This mechanism minimizes the Citys exposure because it is not required to sell bonds to provide the assistance. It provides even greater protection to the City because generally the Developer will only get an annual payment of tax increment if such tax increment has been generated, which means the project has to have been constructed and assessed at the expected value. The sources of funds shown in the table below do not show TIF because it is only proposed to be provided annually as the project generates tax increment. The Developers sources and uses of funds are as follows: Sources of Funds Total Uses of Funds Total First Mortgage Amount 17,185,650 Land Acquisition 1,276,500 Equity 1,500,000 Hard Costs (Construction) 13,158,002 Soft Costs 1,989,330 Finance Costs 1,733,595 Development Fee 528,223 Total 18,685,650 Total 18,685,650 The Developer has proposed a developer payment of $8,000 per year through the term of the District, to defray costs that the City may incur related to providing services to the new facility. This developer payment, plus our estimate of approximately $5,000 annually generated from the base value of the property, equals $13,000 per year that the City will receive related to this development, until the TIF District is decertified, at which time 100% of the property taxes will be provided to the taxing jurisdictions. 2) But-For Analysis The but-for test is used to determine whether or not a project will proceed as proposed without the use of public dollars. To complete this analysis we examined two 10-year rental project pro-formas, one showing a result if the developer receives the subsidy and one showing a result if the developer does not receive a subsidy. The following assumptions and parameters were used in the proformas: Revenues and expenses provided by developer Average monthly rental rates provided by developer 5% vacancy rate provided by developer Equity investment of $1,500,000, or 8% of total project costs Springsteds tax increment numbers Springsted has reviewed the information provided by the developer and finds it generally reasonable for a project of this size and scope in the current market. City of Maplewood, Minnesota Agenda Item K6 Attachment 1 May 7, 2008 Page 3 Springsted performed an industry standard analysis using the Internal Rate of Return mechanism to estimate the proposed projects rate of return. Internal Rate of Return (IRR) measures the average annual yield on an investment, and considers the time value of money The following table summarizes the results of the IRR analysis: Without Assistance With Assistance Internal Rate of Return (year 11) 11.28% 20.49% Total assistance through year 11 $0 $1,920,533 Our methodology is to measure the projects financial performance with and without the assistance in order to address the but-for analysis, which tests whether the project will proceed but-for the subsidy. Should the IRR lie below a reasonable range without a subsidy, we believe that a Developer, attempting to make a reasonable return on the project, will not proceed without such subsidy. Should the IRR lie within a reasonable range with the subsidy, we believe the amount of subsidy tested is appropriate for the project. The number of current and future variables affecting these estimates and actual results are great. As such, all estimates should be viewed as general indicators of performance and not exact forecasts. Without assistance, the project is estimated to generate an IRR of 11.28% in 2020. Using identical assumptions, the TIF assistance, we calculated the project would generate an IRR of 20.49% in 2020. The calculation of the IRR includes a hypothetical sale of the building in year 11 (2020), and considers the value of any future tax increment beyond 2020, in order to provide a comprehensive result. The developer assumes the facility will be fully rented (95%) within three years. In the first partial year of operation (2009), we estimate the overall project revenues to be less than expenses, with a negative operating cash flow as a result. However, the margin is projected to be better in the second year, with projected operating cash flows of $140,334 without assistance, and $250,480 with assistance. The operating cash flow, in both scenarios, is projected to be solid and growing through the remaining years of the project. It is important to note that although the project has positive cash flow beginning in year 2, it does not provide the necessary Debt Service Coverage to attract private financing. Debt Service Coverage (DSR) a ratio used to determine the percentage of annual debt payments that are covered by operating income Without assistance, the DSR is as follows: 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 1.15 1.15 1.18 1.22 1.26 1.29 1.33 1.37 1.41 1.46 1.50 With assistance, the DSR is as follows: 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 1.26 1.31 1.35 1.39 1.43 1.48 1.52 1.57 1.62 1.67 1.72 City of Maplewood, Minnesota Agenda Item K6 Attachment 1 May 7, 2008 Page 4 It is reasonable to assume that a minimum DSR of 1.35 to 1.40 in the third full year of operation (2012) is necessary in order to attract the private financing to the deal. Put another way, the private financier requires there to be $1.35 to $1.40 of net cash flow available for each $1.00 of debt service. As can be seen in the table showing no assistance, this is not achieved until 2017/2018, but with assistance is achieved in 2012 and increases substantially beyond the necessary coverage in the following years. 3) Alternative Proposal As the Developer and City staff discussed the results of our initial analysis, it was evident the amount of assistance would need to be reduced to keep the project numbers more in line with what may be considered reasonable in the current market. This alternative proposal differs from the original in the following ways: Reduces the number of years of TIF from 26 to 10 (decertify the District after 10 payments) Reduces the amount of TIF from $5.96M to $1M Maintains a minimum threshold DSC of 1.35 to 1.40 Gradually reduces the % of annual TIF provided Developer achieves a reasonable IRR with assistance of 15.13% The table below illustrates the alternative concept: The Developer generally agrees that this alternative would work for their project. 4) Conclusion We conclude from our analysis that it is unlikely the project will go forward without an additional source of funds. It was suggested to the Developer that additional equity could fill the gap; however, they indicated they are not interested in pursuing that option for the following reasons: 1)The current amount of equity is already in excess of normal equity requirements for similar projects of this size and scope 2)The Developer feels additional equity attracted to this project would only be at the expense of similar projects currently being considered in and around the metropolitan area. Our conclusion is based in part on the financing markets and the fact they are significantly tightening their loan requirements due to market flux. Up to a couple of years ago, this project would likely have had to only reach and sustain a DSC of 1.25% in order to attract private financing. 5) Next Steps Should the Council elect to move forward with creating a TIF Plan for consideration at a public hearing on July 14 (proposed), it should be noted that tonights action is not a vote of approval for the proposed TIF subsidy. Such action only provides authorization to create a TIF Plan, which will be presented at the public hearing. Adopting a TIF Plan after the public hearing also does not grant TIF, it simply provides the Council the authorization to use TIF if an agreement to do so can be successfully negotiated with the Developer. Should the Council move forward with authorizing a TIF Plan in anticipation of a public hearing on July 14, it is recommended they also authorize staff, Mary Ippel of Briggs & Morgan, and Springsted, to begin negotiating the TIF Development Agreement. It is most efficient City of Maplewood, Minnesota Agenda Item K6 Attachment 1 May 7, 2008 Page 5 for the Council to consider the TIF Development Agreement at the same time as they are considering the TIF Plan (July 14). Thank you for the opportunity to be of assistance to the City of Maplewood. Please contact me at (651) 223-3000 or , with any questions or comments. RESOLUTION DIRECTINGPREPARATIONOFATAXINCREMENTFINANCINGPLAN FOR ATAXINCREMENTDISTRICT AND CALLINGAPUBLICHEARING FOR GETHSEMANESENIORHOUSING WHEREAS,theCityCouncilreceivedaTaxIncrementRequestfromGethsemaneSeniorHousing, Inc.onJanuary7,2008,and WHEREAS,theCityCouncilhasreviewedinformationonsaidrequestfromfinancialconsultant Springsted,Inc.and WHEREAS,theCityCouncilhasfoundinapreliminarywaythattherequestcanbeconsideredas appropriateandwarrantsfurtheranalysisandinvestigation,and WHEREAS,theCityCouncilhasreviewedallrelevantfinancialinformationrelatedtoTax IncrementFinancinganddesirestoproceedwithconsiderationoftaxincrementfinancingasamethodof supportforthedevelopmentofGethsemaneSeniorHousing,and WHEREAS,thegoalsforfurtherrentincomerestrictionsofatleast20%oftheproposed developmentmeetalocalneed. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: 1.ThattheActingCityManagerandFinanceDirectorareherebydirectedtoworkwiththeCitys financialconsultantandbondattorneyinthepreparationofaTaxIncrementFinancingPlanfor theestablishmentofaTaxIncrementDistrictconsistentwithplansandproformareviewedby Springsted,Inc.aspartoftheTaxIncrementFinancingrequestfromGethsemaneSenior Housing,Inc.,datedJanuary7,2008.Saidstaffandconsultantsshallinsurethatallproper andlegaldocumentsandnoticesarepreparedconsistentwithstatuteandprocess. 2.ThataPublicHearingshallbecalledandsetforJuly14,2008at7:15pmfortheconsideration ofsaidTaxIncrementFinancingPlan. Adoptedthis12thDayofMay,2008 AgendaItemK6Attachment3 GETHSEMANEFINANCIALANALYSIS R.CharlesAhl,ActingCityManager TIFAnalysis TheDevelopersTIFproposalrequestsconsiderationof90%oftheTIFgeneratedforthe sitetobededicatedtothemonaPay-As-You-Gopaymentinexchangeformaking20%of the111unitstobemarketrate/affordable.ThisrequiresthattheTIFDistrictbeaHousing Districtwithamaximumtermof25years.Allproceedsmustbepledgedforhousing purposesandcannotbeappliedtoapurchaseofthepark.The10%remaindercanbe appliedforadministrativepurposesontheTIFDistrict.Reducingthe90%paymentto80% paymentdoesnotresultinanypropertytaxescomingtothetaxingjurisidictions,itonly resultsinfundingintheTIFDistrictthatcanbeusedforotherhousingexpenses.Anoption existstoapproveTIFforlessthan25years;whichwouldallowalltaxingdistrictstorealize fundsearlier. ThepreliminaryanalysisfromFebruaryindicatedthatthedeveloperwillrealizean estimated21.0%internalrateofreturnwiththeTIFAssistance.WithouttheTIF Assistance,thedeveloperwillrealizeaninternalrateofreturnof16.17%,whichcompares toarateofreturnanalysisonTheShoresprojectof14.515.5%.TheShoresprojectdid notproceed,soitmaysupportsomeassistance.EvenwithoutTIFAssistance,the investorsappeartobetotallyrepaidoftheiroriginalprojectequitywithin8-10yearsonthe project.ThismaysupportaproposaltoreducetheTIFtermtolessthantherequested25 years,butstillwillneedtoexistformorethan10years. ThebenefitstotheCityofapprovingthefull25-yearTIFrequestareminimalbasedonthe currentproposal.Ifwelookatthescenario:wehaveanareaoftheCitythathasbeen usedasparklandforthepast25+years.Thatlandhasnotpaidtaxes.Ifthedevelopment proceedswithTIFassistanceasrequested,theCitywillstillnotberealizinganyfundsfrom propertytaxes,asitwillbepledgedtotheTIFDistrictinexchangeforthe22unitsbeing affordable.TheCitywillhaveveryspecificincreasedservicerequirements.Thistypeof facilityprovidesafairlyhighdemandonourEMSprogram.Ifyouusejustastraightline calculationaboutourFireDepartmentbeing20%ofouroveralltaxlevyandthissitewill generateapproximately$40,000totheCityinpropertytaxes,iftherearenootherservices required,theCitywilllose$8,000peryearbyapprovingthisTIFApplication.Inaddition, theCitylosesamajorityofapark,thatisnotedaspropertythatisprivately-ownedandthe CityenjoyedusageforyearsforlittleCityexpense.Whilewehaveademonstratedneed forseniorhousing,Maplewoodisquitehighintheamountofaffordablehousingavailable withintheCity.Howmuchaffordableseniorassistedhousingisthequestion.Insummary, theCityisbeingaskedtogiveupallpropertytaxesfor25yearsandalsoprovide demonstratedneededservices.TherevisedplantoreducethetermofTIFisrequired. OptionsforGethsemanetoConsider: 1.IfTIFisrequiredtomaketheprojectproceed,weneedaproposalthataddressesthe CitysfinancialandParkCommissionsconcerns: a.OptionA: i.Gethsemanewouldagreetodelaythepurchaseoftheparklandandthe subsequentimprovementsuntilaftertheresultsofaNovember2008 Referendum.Thereferendumwouldrequest$500,000to$650,000for thepurchaseanddevelopmentofthispark. GETHSEMANEPROPOSAL PAGETWO ii.ThetermsforGethsemanewouldinclude: 1.agreetoa$366,000PACchargeontheseniorhousing 2.agreetoa$125,000assessmentfortheparkinglotandpark landdevelopment;termswouldbe8yearsat6%;theCitywould bondforanadditional$125,000tomatchthisamount.The improvementstotheparkinglotandparkwouldnotproceed unlessthereferendumpasses. 3.agreetoan$806,000parklandpurchaseprice 4.agreetoanannual$12,500Paymentinlieuoftaxes[PILOT]to offsettheimpactonCityservices;thiswouldincludeanannual increaseof3%to4%;thisprovisionexistswhiletheTIFDistrict isin-place iii.Ifthereferendumfails,then: 1.Citymayelectnottopurchasetheproperty 2.ifpurchaseispursued,itwouldbewiththefollowingconditions: a.$185,000PACCharge b.$735,000purchaseprice c.$0improvementstoparkinglotorpark d.NoexclusiveusageagreementforGethsemaneschool b.OptionB: i.Toavoidareferendumquestion,theCity,Gethsemaneanddeveloper wouldenterintoaDevelopmentContractandTIFAgreementwiththe followinggeneralterms: 1.parkpurchaseof$806,000 2.PACchargetodevelopmentof$366,000 3.assessmenttoGethsemaneChurchof$225,000[8-yeartermat 6%interestrate];theCitycouldmatchthe$225,000through bondingforimprovementstothepublicparkinglotalongwith grading 4.Agreetoa$30,000PILOT;whichwouldincludeanannual adjustmentof3%-4%andwouldbeineffectduringthetermof theTIFDistrict.TheCitywouldagreetousethePILOTas: a.$12,500towardPublicSafetyneeds b.$17,500pledgetowardabondtobeusedfor improvementstoGethsemanepark;a15-yearbondfor thisamountwouldyield$225,000 c.Citywouldagreetouse$215,000ofexistingPAC$$. 2.IfTIFisnotabsolutelynecessary,thentheCitycouldestablishaTaxAbatement District.ThatAbatementfundingwouldneedtohaveanexustothedevelopment,but itislikelythatitwouldgenerateabout$40,000peryearthatcouldbeusedfor expenses.Followingaretheterms: a.CityestablishesaTaxAbatementDistricttocapture$27,500peryear,withthe reminder($12,500peryear)beingprovidedastaxestotheCitytotheoretically providepaymentfortheincreasedEMSservices.TheTaxAbatementDistrict canbe15-20yearsinlength.Thus,wewouldhaveapproximately$450,000 thatwecanplanfor.TheCitymaynotbeabletobondforthisduetotermsof usageandprocedure. GETHSEMANEPROPOSAL PAGETHREE b.TheCitywouldproposethefollowingusesforthefunds: i.$100,000fortheentrydriveway/parkinglotforthecombinedSenior Development-parkimprovements. ii.$75,000fortheimprovements/gradingoftheSeniorDevelopment parkimprovements. iii.$50,000forthetrailimprovementsintheareathatarerelatedtothe SeniorDevelopment. iv.$231,000towardthepurchaseoftheexcesslandfromtheSenior Developmenttobememorializedasgreenspaceparklandforthe SeniorDevelopmentandarearesidents. v.Theoriginal$456,000wouldcomefromeitherataxabatementbond [preferredapproach]oraloanfromthePACFund.Repaymentwould beintheformofthe$27,500peryearfor16+years. vi.TheCitywouldcontributeanadditional$289,000fromexistingPAC moniesforatotalof$745,000fromPACmoniesifbondingisnot possible;however,$456,000wouldberepaidthroughtheTax AbatementDistrict. c.GethsemaneChurchandtheDeveloperwouldneedtoagreetothefollowing termsthroughaDevelopmentContract: i.purchaseoftheParkLandat$806,000. ii.$336,000fromthePACChargetothedeveloper.Thisiscalculatedas: 111unitsX$3,300/unit=$336,000 iii.agreetoa$175,000chargefortheparkinglotandparkland.This wouldbedeductedfromthepaymentfortheparkland.Thus,theCity wouldpayGethsemane$295,000forthedeedtotheparkland,whichis calculatedas: 1.Purchaseprice:$806,000 2.lessPACCharge:($336,000) 3.lessparkinglotcharge:($175,000) 4.NetPayment:$295,000 iv.TherewouldbenoPILOTpaymentunderthisscenario. ß¹»²¼¿ ×¬»³ Õé AGENDAREPORT TO :CityCouncil FROM: ChuckBethel,CityAttorneyforLaborRelations SUBJECT: Approvalof2007-2008ContractBetweenCityofMaplewoodand MaplewoodConfidentialandSupervisoryAssociation DATE: May6,2008 INTRODUCTION/SUMMARY IhavecompletednegotiationswiththeMaplewoodConfidentialandSupervisoryAssociation (MCSA)onbehalfoftheCityforthecontractcovering2007and2008.Thecontractcoversa diversegroupofemployees,rangingfrompayrolltechnicianstotheChiefofPolice.Therefore, theCityandtheMCSAlookedatseveraloftheothercollectivebargainingagreementsfor guidanceincomingtoamutuallyacceptableagreement.Insomecases,languagewaspulled fromseveralothercollectivebargainingagreementscurrentlyinplacebetweentheCityand someofitsotherlaborunions.Inotherinstances,originallanguageneededtobedraftedand agreedupon.TheMCSAhasnowapprovedthefinalproposeddraftofthecontract,have executedthatcontractandprovidedittotheCityforexecution.Thatfinalversionofthe contract,assignedbytheMCSAisprovidedforapprovalandexecutionaspartofthisagenda item. RECOMMENDEDACTION ItisrecommendedthatthecontractwiththeMaplewoodConfidentialandSupervisory AssociationandtheCityofMaplewoodfortheyearsof2007and2008beapproved. Attachment: 1.2007-2008ContractbetweenCityofMaplewoodandMaplewoodConfidentialandSupervisoryAssociation ItemL1 Memorandum TO:ChuckAhl,ActingCityManager FROM:KarenGuilfoile,CitizenServicesDirector DATE:May5,2008 RE:ResolutionDefiningPrecinctBoundariesandLocationChanges INTRODUCTION OnorbeforeJune1,2008,jurisdictionsarerequiredtosubmitanychangesinprecinct boundariesorlocationstotheOfficeoftheSecretaryofState. Inpreparationofthe2008Electioncycle,staffisintheprocessofperforminganindepth studyofourcurrentprecinctboundaries,currentpollingsitesandequipmentneeds. StaffhasalsotakenintoconsiderationthattheCityhistoricallyhasaveryhighturnoutfor StateandFederalElectionsandwanttobepreparedtoassistourvotersinexercisingtheir righttovote. BACKGROUND Initiallyitwasourintenttoaddanadditionalprecinctinthesouthernlegofthecityto accommodatethelargeamountofregisteredvotersinthatarea.Afterreview,staffis proposingmovingadditionalcurrentprecinctboundarylinesinsteadtomoreevenly distributeourvotersthroughoutthecity.Notaddingaprecinctwillalsosave approximately$6,000duringthe2008ElectionCycleinelectionjudgewagesand approximately$6,200insuppliesandequipmentthatwouldberequired. Theproposedchangestopollingsitesfollow: Precinct8In2006and2007ConcordiaArmswentthrougharemodelingproject thatsignificantlydecreasedthespaceavailabletousforapollingplaceforPrecinct 8.WeareproposingtheRamseyCountyLibrarylocatedonSouthlawnasthenew pollingsite.Afterdoingasitevisit,theLibrarymeetstherequirementssetforthin theHelpAmericaVoteAct(HAVA)forhandicappedaccessibilityandwillgivethe librarygreatexposuretoourcitizens. Precinct9andPrecinct10Thesetwoprecincts(P9CityHallandP10Ramsey CountyNursingHome)willbecombinedintooneprecinctandwillbelocatedatthe MaplewoodCommunityCenter. NewPrecinct10TherewillbeanewPrecinct10bychangingthecurrent boundariesofPrecinct11whichisourlargestprecinct. Precinct14ThesouthernboundaryofPrecinct14willmovedowntoLondinLane andassumesomeoftheregisteredvotersthatarecurrentlyinPrecinct15. Precinct15andPrecinct16CurrentlyPrecinct15andPrecinct16areoursecond andthirdlargestprecinctsandshareonepollingsite.Staffisproposinganew boundarylinethatdividesthetwoprecincts.Additionally,itisproposedthat Precinct16remainattheLondinLaneFireStationandPrecinct15bemovedto LutheranChurchofPeacelocatedat47CenturyAvenue. Itisimportanttonotethatnoneoftheproposedchangesaffectanylegislativeor congressionaldistricts. RESOLUTIONDEFININGPRECINCTBOUNDARYCHANGES WHEREAS,theCityofMaplewoodischangingborderstothefollowingprecincts todecreaseorincreasethesizeoftheprecinctstomoreevenlydistributeourvoters locatedintheprecinctsthroughoutthecity. WHEREAS,redefiningtheseboundariescauseschangesinthepresentCityof Maplewoodestablishedprecincts. NOW,THEREFORE,BEITRESOLVEDthattheCityCouncilofMaplewood, Minnesota,doesherebydefinetheaffectedprecinctboundariesasfollows: P1MaplewoodFireStation CountyRoadBtotheNorth;RiceStreettotheWest; LarpenteurAvenuetotheSouth;McMenemyStreettotheEast P2St.JeromesSchool McMenemyontheWest;Highway36ontheNorthtoDesotoStreet; SoutherlytoRoselawn;EasterlyonRoselawnto61; Southerlyon61toLarpenteur;WesterlytoMcMenemy P10RamseyCountyNursingHome HollowaytotheNorth;NorthSt.PaulRoadtotheWest LarpenteurtotheSouth;McKnighttotheEast P14CarverSchool HudsonRoadtotheNorth;McKnighttotheWest CenturytotheEast;LondinLanetotheSouth LowerAftonRoadtotheNorthEast P15LutheranChurchofPeace HighwoodAvenueontheNorth;andtheEast,Western andSouthernbordersoftheCitySouthofHighwood P16MaplewoodFireStationLondinLane LondinLanetotheNorthtotheNorthernBorderofLowerAftonRoad; McKnighttotheWest;CenturyAvenuetotheEast; HighwoodAvenuetotheSouth Recommendation ApprovetheResolutionDefiningPrecinctBoundaryChangesandnewprecinctlocations attheMaplewoodCommunityCenter(NewPrecinct9)andLutheranChurchofPeace (NewPrecinct16). Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 May 7, 2008 Tel: 651-223-3000 Fax: 651-223-3002 www.springsted.com Mr. Robert Mittet Finance and Administration Manager City of Maplewood 1830 East City Road B Maplewood, MN 55109-2797 Re: Recommendations for the Issuance of: $9,970,000 General Obligation Bonds, Series 2008A $1,070,000 General Obligation Improvement Refunding Bonds, Series 2008B Dear Mr. Mittet: We have enclosed an electronic copy of our recommendations for the above-captioned issues for distribution to Council members and City staff prior to your meeting on Monday, May 12, 2008. We will be forwarding under separate cover contract amendments for services relating to arbitrage/rebate to include these issues. The City will need to sign and return the forms so that Springsted will be authorized to complete calculations as may be required related to this issue. If you should have any questions pertaining to the enclosed documents, or if you require additional copies, please do not hesitate to contact us. Sincerely, Christine M. Hogan Project Manager smc Enclosures Recommendations For City of Maplewood, Minnesota $9,970,000* General Obligation Bonds, Series 2008A $1,070,000* General Obligation Improvement Refunding Bonds, Series 2008B *Preliminary; subject to change Presented to: Honorable Diana Longrie, Mayor Members, City Council Mr. Chuck Ahl, Acting City Manager Mr. Robert Mittet, Finance and Administration Manager City of Maplewood 1830 East City Road B Maplewood, MN 55109-2797 Study No.: 001408103 SPRINGSTED Incorporated May 7, 2008 RECOMMENDATIONS Re: Recommendations for the Issuance of: $9,970,000* General Obligation Bonds, Series 2008A (the Series 2008A Bonds) $1,070,000* General Obligation Improvement Refunding Bonds, Series 2008B (the Refunding Bonds) (together referred to as the Bonds or Issues ) We respectfully request your consideration of our recommendations for the above-named Issues. We recommend the following for the Bonds: 1.To establish the date and time of receiving bids and Action Requested establish the terms and conditions of the offerings. 2.Monday, June 9, 2008 at 11:00 A.M., with Sale Date and Time consideration for award by the City Council at 7:00 P.M. that same day. 3.The Bonds will be sold through a competitive bidding Method of Sale process. In the interest of obtaining as many bids as possible, we have included a provision in the attached Terms of Proposal for underwriters to submit their bid electronically through the electronic bidding platform of PARITY®. In addition, physical bids (by phone or fax) will be accepted at the offices of Springsted. PARITY®currently is subject to an injunction that may affect the Citys ability to utilize their services on day of sale. See Discussion section for further explanation. 4.The Bonds are being issued pursuant to Minnesota Authority for the Bonds Statutes, Chapters 475 and 429. In addition, the Series 2008A Bonds are also being issued pursuant to Minnesota Statute, Chapter 162. 5.The Series 2008A Bonds - $9,970,000 Principal Amount of the Bonds The Refunding Bonds - $1,070,00 *Included in the Terms of Proposal for the Bonds is a provision that permits the City to increase or reduce the principal amount of the Bonds in any of the maturities. This allows for any necessary adjustments required based on final interest rates and issuance costs. * Preliminary; subject to change City of Maplewood, Minnesota May 7, 2008 6.The Series 2008A Bonds will mature annually Repayment Term April 1, 2010 through 2024. Interest will be payable each April 1 and October 1, commencing April 1, 2009. The Refunding Bonds will mature annually February 1, 2009 through 2019. Interest will be payable each February 1 and August 1, commencing February 1, 2009. 7. Security, Source of Payment and Payment Cycle The Bonds are general obligations of the City secured (a) Security by its full faith and credit and taxing power. The Series 2008A Bonds will be repaid with Municipal (b) Payment Source State-Aid (MSA) allotments received annually from the Minnesota Department of Transportation, special assessments and ad valorem property taxes. The Series 2008B Bonds will be repaid with a combination of special assessments and ad valorem property taxes. Payment Cycle for each of the Issues can be found in (b) Payment Cycle the Discussion section of these Recommendations. 8.In regards to the Series 2008A Bonds, the City may Prepayment Provisions elect on April 1, 2018, and on any date thereafter, to prepay the Series 2008A Bonds due on or after February 1, 2019 at a price of par plus accrued interest. The Refunding Bonds will not be callable prior to their stated maturity dates. 9.We have included a provision for the Bonds that Term Bonds permits the underwriters to combine multiple maturity years into a term bond, subject to mandatory redemption on the same maturity schedule provided in the Terms of Proposal. The advantage to the underwriter is that it provides large blocks of bonds, which are more attractive to bond funds, and certain pension funds, which deal only with large blocks of bonds. This in turn is a benefit to the City since selling larger blocks of bonds reduces the risk to the Page 3 City of Maplewood, Minnesota May 7, 2008 underwriter, allowing them to lower their costs and the interest coupons. Since the Bonds are being offered on a competitive bid basis and awarded on the lowest true interest cost, the City will award the Bonds to the best bid regardless of whether term bonds are chosen or not. 10.An application will be made to Moodys Investors Credit Rating Comments Service for a rating on the Bonds. The Citys outstanding general obligation debt is currently rated Aa2. 11. Federal Treasury Regulations Concerning Tax- Exempt Obligations Under Federal Tax Law, financial institutions cannot (a) Bank Qualification deduct from income for federal income tax purposes, expense that is allocable to carrying and acquiring tax- exempt bonds. There is an exemption to this for bank qualified bonds, which can be so designated if the issuer does not issue more than $10 million of tax exempt obligations in a calendar year. Issues that are bank qualified generally receive slightly lower interest rates than issues that are not bank qualified. Since the City does not expect to issue more than $10 million of tax-exempt obligations in 2008, the Bonds will be designated as bank qualified. Please note that although the par amount of the Bonds together exceed $10 million, the Refunding Bonds are a current refunding and only the amount above the principal being refunded counts towards the $10 million total. Therefore the amount of the Refunded Bonds that will be counted toward the $10 million limit is $30,000 (costs of issuance and underwriters discount). All tax-exempt issues are subject to the federal (b) Arbitrage Compliance arbitrage and rebate requirements, which require all excess earnings created by the financing to be rebated to the U.S. Treasury.The requirements generally cover two categories: bond proceeds and debt service funds. There are exemptions from rebate that may apply in both of these categories. Page 4 City of Maplewood, Minnesota May 7, 2008 The City may qualify for an expenditure exception to (i) Rebate rebate if the proceeds of the Bonds are spent in accordance with the 6-month, 18-month, or 24-month expenditure exception.The 18-month and 24-month expenditure exceptions require a certain percentage of the proceeds be spent at 6-month intervals. If all of the proceeds are expended in amounts at least equal to the cumulative percentage for each 6-month period, the bond proceeds are exempt from rebate and the City may retain the excess earnings. The City expects to meet the 24-month spend down exemption on the Series 2008A Bonds and the 6- month spend down exemption on the Refunding Bonds. The City should be aware that this test is an "actual" test, not one of "reasonable expectations and will need to determine if the spend down was met or if rebate may be required. In any event, issue proceeds, if any, not set aside for project expenditures may still be subject to rebate. The City must maintain a bona fide debt service fund (ii) Bona Fide Debt Service Fund for the Bonds or be subject to yield restriction. Yield restriction requires restricting the investment return in the debt service fund to the yield on the Bonds. A bona fide debt service fund is a fund for which there is an equal matching of revenue to debt service expense, with the fund spent down each year to a carry over permitted equal to the greater of the investment earnings in the fund during the prior year or 1/12 the debt service of the prior year. Additional diligence should be exercised in monitoring the debt service fund for the Series 2008A Bonds due to the potential accumulation of assessment prepayments, which could cause the debt service fund on the Series 2008A Bonds to become non-bona fide. Springsted currently provides arbitrage and rebate services to the City under a separate contract. A contract amendment adding the Bonds has been forwarded to City staff. Page 5 City of Maplewood, Minnesota May 7, 2008 The average life of the Bonds cannot exceed 120% of (c) Economic Life the economic life of the projects to be financed. The proceeds of the Series 2008A Bonds will be used to finance street improvements which have an economic life of at least 20 years. The average life of the Series 2008A Bonds is 8.334 years. The average life of the Refunding Bonds is less than the remaining average life of the Refunded Bonds. Therefore the Bonds are within the economic life requirements. In regards to the Series 2008A Bonds, federal (d) Federal Reimbursement Regulations reimbursement regulations require the City to make a declaration, within 60 days of the actual payment, of its intent to reimburse itself from expenses paid prior to the receipt of Issue proceeds. It is our understanding the City has taken whatever actions are necessary to comply with the federal reimbursement regulations in regards to the Series 2008A Bonds. 12.The Bonds are subject to continuing disclosure Continuing Disclosure requirements set forth by the Securities and Exchange Commission (SEC). The SEC rules require the City to undertake an annual update of certain Official Statement information and report any material events to the national repositories. In the past, the City has indicated that it will manage its own continuing disclosure matters. We understand that the City will continue that practice with these Issues. 13.The Series 2008A Bonds Attachments Sources and Uses Assessment Income Schedules Debt Service Schedules Terms of Proposal The Refunding Bonds Refunding Schedules Terms of Proposal Page 6 City of Maplewood, Minnesota May 7, 2008 DISCUSSION The Series 2008A Bonds Proceeds of the Series 2008A Bonds will be used to finance various improvement projects including state-aid street improvements projects within the City. The Series 2008A Bonds are being issued for two separate purposes and under two different Minnesota Statutes; therefore the Series 2008A Bonds have been structured as two purposes: 1) the MSA Portion for the state-aid street improvements and 2) the Improvement Portion for the improvement projects. The two purposes have been combined into this one issue. Combining the two purposes into one bond issue allows the City to save costs of issuance and provides larger principal maturities, thus making the Series 2008A Bonds more marketable. The sources and uses for the Series 2008A Bonds is broken out by the MSA Portion and the Improvement Portion and includes the list of the projects, capitalized interest, costs of issuance and underwriters discount by individual projects. The sources and uses for the Series 2008A Bonds as a whole is shown on page 11. The debt service for the Series 2008A Bonds as a whole is shown on page 12. MSA Portion Proceeds of the MSA Portion of the Series 2008A Bonds will be used to finance five state-aid street improvement projects within the City. The debt service on the MSA Portion of the Series 2008A Bonds will be paid from Municipal State-aid (MSA) allotments received annually from the Minnesota Department of Transportation. Pursuant to Minnesota Statues, Chapter 162, the City can issue MSA bonds if the combined average annual debt service of the new bonds and any existing MSA obligations does not exceed 90% of the Citys last annual allotment for construction. The Citys 2007 construction allotment from the state was $815,856, and 90% of that amount is $734,270. The City has one outstanding MSA obligation; $5,355,000 General Obligation State Aid Street Bonds, Series 2004E (the Series 2004E Bonds). The average annual debt service on the Series 2004E Bonds and the MSA Portion of the Series 2008A Bonds is approximately $694,849. Therefore, the issuance of the MSA Portion of the Bonds meets the statutory requirement. The semi-annual debt service schedule for the MSA Portion of the Series 2008A Bonds is shown on page 13. The MSA Portion of the Bonds has been structured over a term of 15 years with equal annual principal payments. Allotments received each year will be used to make the April 1 principal and interest payment and the subsequent October 1 interest payment. The City does not anticipate using tax levies to pay debt service on MSA Portion of the Series 2008A Bonds. The Improvement Portion The Improvement Portion of the Series 2008A Bonds will be used to finance the following seven improvement projects: (i) Hazel-wood Street, (ii) Kohlman Lane Area, (iii) Beam Avenue, (iv) Priory Public Improvement, (v) Myrtle- Sterling, (vi) Upper Afton, and (vii) Century Avenue. All seven projects are street reconstruction projects that have been included in the Citys Capital Improvement Plan. Page 7 City of Maplewood, Minnesota May 7, 2008 Special assessments and ad valorem property taxes have been pledged for repayment of the Improvement Portion of the Series 2008A Bonds, however the City also expects to use (but are not a pledged source of revenue) sanitary sewer funds and environment utility funds to pay a portion of the debt service. Assessments in the principal amount of $3,198,987 will be filed on or about October 1, 2008. Of the total assessments, $1,144,487 for the Priory Public Improvement project will be structured over a term of 8 years. The assessments for the remaining six projects in the amount of $2,054,500 will be structured over a term of 15 years. All assessments have been structured with equal annual principal payments with interest charged on the unpaid balance of assessments of 6.0%. The projected assessment schedules are shown on pages 14 through 16. Based on projected assessment income, it is expected that the City will be required to levy ad valorem taxes to pay a portion of the debt service on the Improvement Portion of the Series 2008A Bonds. In addition to assessment income and tax levies, the City expects to pay a portion of the debt service each year from their environmental utility fund (EUF) and their sanitary sewer fund. The City will make its first levy for the Improvement Portion of the Series 2008A Bonds in 2008 for collection in 2009. Since collections of taxes and assessments will not be available to make the interest payment due on April 1, 2009, the City will use (i) capitalized interest (included in the par amount of the Improvement Portion of the Series 2008A Bonds) and (ii) sanitary sewer and environmental utility funds to make the April 1, 2009 interest payment. Thereafter, each years collection of taxes, assessments, sanitary sewer funds and EUF funds will be used to make the October 1 interest payment due in the year of collection and the April 1 principal and interest payment in the following year. The Improvement Portion of the Series 2008A Bonds has been structured around the projected assessment income to provide a level annual tax levy requirement over a term of 15 years. As indicated above, the City expects to pay a portion of the debt service from their environmental utility fund and their sanitary sewer fund. Debt service schedules by payment source are shown on pages 17 through 20. The total principal structure for the Improvement Portion of the Series 2008A Bonds showing all sources of payment to derive a net annual levy amount is shown on page 21. Page 21 shows the following information: Columns 1 through 4 show the principal maturity dates, the annual principal payments, estimated interest rates and projected total principal and interest payments, given the current market environment. Column 5 shows the capitalized interest amount required to make a portion of the April 1, 2009 interest payment. Column 6 shows the net debt service. Column 7 shows the 5% overlevy which is required by State statutes and serves as a protection to bondholders and the City in the event of delinquencies in the collection of assessments or taxes. Column 8 shows the projected assessment income developed on pages 11 through 13. Column 9 shows the projected required levy amount (the amount the City will be required to levy). Column 10 shows the projected debt service expected to be paid for from the sanitary sewer fund. Column 11 shows the projected debt service expected to be paid for from the environmental utility fund. Column 12 shows the projected net tax levy requirement for the Improvement Portion of the Series 2008A Bonds, which represents the difference between 105% of debt service less projected assessment, sanitary sewer fund payments, and environmental utility fund payments (column 9 less columns 10 and 11). Page 8 City of Maplewood, Minnesota May 7, 2008 The Refunding Bonds The proceeds of the Refunding Bonds with be used to refund the (i) February 1, 2009 through 2019 maturities of the Citys General Obligation Improvement Bonds, Series 1998A, dated September 1, 1998 and currently outstanding in the aggregate amount of $565,000 (the Series 1998A Bonds) and (ii) the February 1, 2009 through 2015 maturities of the Citys General Obligation Improvement Bonds, Series 1999A, dated October 1, 1999 (the Series 1999A Bonds) and currently outstanding in the aggregate amount of $475,000. Together the Series 1998A Bonds and the Series 1999A Bonds are referred to as the Refunded Bonds. The issuance of the Refunding Bonds is being conducted as a current refunding, in which the proceeds of the Refunding Bonds are used within ninety days of bond settlement to redeem the outstanding principal of the Refunded Bonds. This refunding is being undertaken to achieve interest cost savings. The Series 1998A Bonds were originally issued to finance eight improvement projects within the City. The Series 1999A Bonds were originally issued to finance two street improvement projects within the City. On August 1, 2008, the City will (i) make their regularly scheduled interest payments in the amount of $13,256.25 on the Series 1998A Bonds and $12,325 on the Series 1999A Bonds, and (ii) use the proceeds of the Refunding Bonds to redeem the remaining $565,000 outstanding principal on the Series 1998A Bonds and $475,000 outstanding principal on the Series 1999A Bonds. Beginning with the February 1, 2009 interest payment, the City will begin to make debt service payments on the Refunding Bonds realizing the interest cost savings. Based on current interest rate estimates, the refunding is projected to result in future value savings of approximately $50,134 with a net present value benefit to the City of approximately $45,340. These estimates are net of all costs of issuance associated with the refunding. We have attached a set of schedules that summarizes the refunding statistics and the projected savings resulting from the sale of the Refunding Bonds. These schedules include the following information about the proposed refunding: Preliminary Feasibility Summary: shows the detailed sources and uses of funds for the Refunding Bonds and statistical information relating to the refunding transaction page 22 Prior Original Debt Service: shows the existing debt service requirements on the Refunded Bonds without a refunding pages 23 and 24 Debt Service to Call and to Maturity: shows the Refunded Bonds remaining debt service to the call date and to maturity pages 25 and 26 Debt Service Schedule: shows the new projected debt service on the Refunding Bonds, based on current estimated interest rates page 27 Debt Service Comparison: shows the projected annual cash flow savings of the Refunding Bonds in comparison to the existing debt service on the Refunded Bonds (the old issues) pages 28 30. The City hired Springsted to provide a Debt Management Study to assist the City in developing a debt management plan that will enable the City to project the near-term and long-term impact of existing debt on its financial resources. Based on this Debt Management Study, we were able to determine that the special assessments pledged for repayment of the Refunded Bonds have been collected and it is not expected that there will be any future assessments available to pay debt service on the Refunding Bonds. Therefore, the debt service on the Refunding Page 9 City of Maplewood, Minnesota May 7, 2008 Bonds is expected to be paid solely from ad valorem tax levies. Taxes collected pursuant to the levy currently in place for the Refunded Bonds should be sufficient to make the February 1, 2009 principal and interest payment on the Refunding Bonds. The City will need to levy in 2008 for collection in 2009 in an amount required to make 105% of the debt service payment on the Refunding Bonds beginning with the August 1, 2009 interest payment. Each years collection of taxes will be used to make the August 1 interest payment due in the collection year and the February 1 principal and interest due in the following year. Premium Pricing Improvement Bonds Only The Improvement Bonds are being offered as a discount bid as indicated in the Terms of Proposal; however based on current market conditions the Improvement Bonds may receive premium pricing from underwriters who are submitting bids on the day of sale. Interest rates that exceed the actual yield to an investor will cause the Improvement Bonds to be sold to the investor at a premium over their face amount, thus generating the additional gross proceeds from which the underwriter will be compensated and may also result in extra money to the City. If a premium is received the City would have the following options: 1) deposit the premium into the project fund to pay additional project costs, 2) deposit the premium to the debt service fund, or 3) use the premium to reduce the principal amount of the Certificates. Springsted will work with the City prior to the day of sale to determine what will be done with any premium if received in regards to the Improvement Bonds. Electronic Bidding The City has elected to use the PARITY®software and system provided by i-Deal LLC to enable the electronic receipt of proposals from prospective underwriters. It is used by underwriters who use a complementary i-Deal software system in preparing their proposals to facilitate submittal of those proposals. Use of this system, in particular, the use of a web browser means of delivery, has been the subject of third party patent infringement claims by one of i-Deals competitors. In mid-2007, a court injunction was granted that prohibited i-Deals use of the subject means of delivery. i-Deal has made modifications to its method of accessing electronic proposals to address the injunction. The modified access software has been installed on Springsted computers. In addition, i-Deal has agreed to indemnify Springsted and our clients who use the PARITY®bidding system, holding each harmless in the event any claims are asserted relating to the proper use of its modified system. A copy of the indemnification letter will be provided to the City and to Citys bond counsel for their review. Currently, a provision ® has been made in the Terms of Proposal to receive bids using the modified PARITYsystem. If bond counsel does not approve the use of PARITY®and/or the City instructs Springsted not to use PARITY®, the PARITY®provisions will be removed from the Terms of Proposal and bids will only be received by Sealed Bidding. Springsted Incorporated is pleased to again be of service to the City of Maplewood. Respectfully submitted, SPRINGSTED Incorporated smc Provided to Staff: Rebate Contract Amendment Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 Page 29 Page 30 THECITYHASAUTHORIZEDSPRINGSTEDINCORPORATEDTONEGOTIATETHISISSUE ONITSBEHALF.PROPOSALSWILLBERECEIVEDONTHEFOLLOWINGBASIS: TERMSOFPROPOSAL * $9,970,000 CITYOFMAPLEWOOD,MINNESOTA GENERALOBLIGATIONBONDS,SERIES2008A (BOOKENTRYONLY) ProposalsfortheBondswillbereceivedonMonday,June9,2008,until11:00A.M.,Central Time,attheofficesofSpringstedIncorporated,380JacksonStreet,Suite300,SaintPaul, Minnesota,afterwhichtimetheywillbeopenedandtabulated.Considerationforawardofthe BondswillbebytheCityCouncilat7:00P.M.,CentralTime,ofthesameday. SUBMISSIONOFPROPOSALS SpringstedwillassumenoliabilityfortheinabilityofthebiddertoreachSpringstedpriortothe timeofsalespecifiedabove.AllbiddersareadvisedthateachProposalshallbedeemedto constituteacontractbetweenthebidderandtheCitytopurchasetheBondsregardlessofthe mannerinwhichtheProposalissubmitted. SealedBidding. Proposalsmaybesubmittedinasealedenvelopeorbyfax (a) (651)223-3046toSpringsted.SignedProposals,withoutfinalpriceorcoupons,maybe submittedtoSpringstedpriortothetimeofsale.Thebiddershallberesponsibleforsubmitting toSpringstedthefinalProposalpriceandcoupons,bytelephone(651)223-3000orfax (651)223-3046forinclusioninthesubmittedProposal. OR ElectronicBidding. (b)Noticeisherebygiventhatelectronicproposalswillbereceivedvia ®® PARITY.Forpurposesoftheelectronicbiddingprocess,thetimeasmaintainedbyPARITY ® shallconstitutetheofficialtimewithrespecttoallBidssubmittedtoPARITY.Eachbiddershall ® besolelyresponsibleformakingnecessaryarrangementstoaccessPARITYforpurposesof submittingitselectronicBidinatimelymannerandincompliancewiththerequirementsofthe ® shallhaveanydutyorobligationto TermsofProposal.NeithertheCity,itsagentsnorPARITY undertakeregistrationtobidforanyprospectivebidderortoprovideorensureelectronicaccess ® shallbe toanyqualifiedprospectivebidder,andneithertheCity,itsagentsnorPARITY responsibleforabidder s failure to register to bid or for any failure in the proper operation of, or haveanyliabilityforanydelaysorinterruptionsoforanydamagescausedbytheservicesof ®® .TheCityisusingtheservicesofPARITYsolelyasacommunicationmechanismto PARITY ® conducttheelectronicbiddingfortheBonds,andPARITYisnotanagentoftheCity. ® ,this IfanyprovisionsofthisTermsofProposalconflictwithinformationprovidedbyPARITY ® TermsofProposalshallcontrol.FurtherinformationaboutPARITY,includinganyfeecharged, maybeobtainedfrom: nd ® ,1359Broadway,2Floor,NewYork,NewYork10018 PARITY CustomerSupport:(212)849-5000 * Preliminary;subjecttochange. Page 31 DETAILSOFTHEBONDS TheBondswillbedatedJuly1,2008,asthedateoforiginalissue,andwillbearinterest payableonApril1andOctober1ofeachyear,commencingOctober1,2009.Interestwillbe computedonthebasisofa360-dayyearoftwelve30-daymonths. TheBondswillmatureApril1intheyearsandamounts*asfollows: 2010$775,0002014$725,0002018$580,0002022$595,000 2011$735,0002015$720,0002019$580,0002023$600,000 2012$735,0002016$715,0002020$590,0002024$595,000 2013$725,0002017$715,0002021$585,000 * TheCityreservestheright,afterproposalsareopenedandpriortoaward,toincreaseorreducethe principalamountoftheBondsofferedforsale.Anysuchincreaseorreductionwillbemadein multiplesof$5,000inanyofthematurities.IntheeventtheprincipalamountoftheBondsis increasedorreduced,anypremiumofferedoranydiscounttakenbythesuccessfulbidderwillbe increasedorreducedbyapercentageequaltothepercentagebywhichtheprincipalamountofthe Bondsisincreasedorreduced. ProposalsfortheBondsmaycontainamaturityscheduleprovidingforacombinationofserial bondsandtermbonds.Alltermbondsshallbesubjecttomandatorysinkingfundredemptionat apriceofparplusaccruedinteresttothedateofredemptionandmustconformtothematurity schedulesetforthabove.Inordertodesignatetermbonds,theproposalmustspecify"Yearsof TermMaturities"inthespacesprovidedontheProposalForm. BOOKENTRYSYSTEM TheBondswillbeissuedbymeansofabookentrysystemwithnophysicaldistributionof Bondsmadetothepublic.TheBondswillbeissuedinfullyregisteredformandoneBond, representingtheaggregateprincipalamountoftheBondsmaturingineachyear,willbe registeredinthenameofCede&Co.asnomineeofTheDepositoryTrustCompany("DTC"), NewYork,NewYork,whichwillactassecuritiesdepositoryoftheBonds.Individualpurchases oftheBondsmaybemadeintheprincipalamountof$5,000oranymultiplethereofofasingle maturitythroughbookentriesmadeonthebooksandrecordsofDTCanditsparticipants. PrincipalandinterestarepayablebytheregistrartoDTCoritsnomineeasregisteredownerof theBonds.TransferofprincipalandinterestpaymentstoparticipantsofDTCwillbethe responsibilityofDTC;transferofprincipalandinterestpaymentstobeneficialownersby participantswillbetheresponsibilityofsuchparticipantsandothernomineesofbeneficial owners.Thepurchaser,asaconditionofdeliveryoftheBonds,willberequiredtodepositthe BondswithDTC. REGISTRAR TheCitywillnametheregistrar,whichshallbesubjecttoapplicableSECregulations.TheCity willpayfortheservicesoftheregistrar. OPTIONALREDEMPTION TheCitymayelectonApril1,2018,andonanydaythereafter,toprepayBondsdueonorafter April1,2019.RedemptionmaybeinwholeorinpartandifinpartattheoptionoftheCityand insuchmannerastheCityshalldetermine.IflessthanallBondsofamaturityarecalledfor redemption,theCitywillnotifyDTCoftheparticularamountofsuchmaturitytobeprepaid. DTCwilldeterminebylottheamountofeachparticipant'sinterestinsuchmaturitytobe redeemedandeachparticipantwillthenselectbylotthebeneficialownershipinterestsinsuch maturitytoberedeemed.Allprepaymentsshallbeatapriceofparplusaccruedinterest. Page 32 SECURITYANDPURPOSE TheBondswillbegeneralobligationsoftheCityforwhichtheCitywillpledgeitsfullfaithand creditandpowertolevydirectgeneraladvaloremtaxes.Inaddition,theCitywillpledgeannual state-aidallotmentsfromtheMinnesotaDepartmentofTransportationandspecialassessments filedagainstbenefitedproperties.Theproceedswillbeusedtofinancevariousimprovement projectswithintheCity,includingstate-aidstreetimprovementprojects. TYPEOFPROPOSALS Proposalsshallbefornotlessthan$9,850,360andaccruedinterestonthetotalprincipal amountoftheBonds.ProposalsshallbeaccompaniedbyaGoodFaithDeposit("Deposit")in theformofacertifiedorcashier'scheckoraFinancialSuretyBondintheamountof$99,700, payabletotheorderoftheCity.Ifacheckisused,itmustaccompanytheproposal.Ifa FinancialSuretyBondisused,itmustbefromaninsurancecompanylicensedtoissuesucha bondintheStateofMinnesota,andpreapprovedbytheCity.Suchbondmustbesubmittedto SpringstedIncorporatedpriortotheopeningoftheproposals.TheFinancialSuretyBondmust identifyeachunderwriterwhoseDepositisguaranteedbysuchFinancialSuretyBond.Ifthe BondsareawardedtoanunderwriterusingaFinancialSuretyBond,thenthatpurchaseris requiredtosubmititsDeposittoSpringstedIncorporatedintheformofacertifiedorcashier's checkorwiretransferasinstructedbySpringstedIncorporatednotlaterthan3:30P.M.,Central Time,onthenextbusinessdayfollowingtheaward.IfsuchDepositisnotreceivedbythat time,theFinancialSuretyBondmaybedrawnbytheCitytosatisfytheDepositrequirement. TheDepositreceivedfromthepurchaser,theamountofwhichwillbedeductedatsettlement, willbedepositedbytheCityandnointerestwillaccruetothepurchaser.Intheeventthe purchaserfailstocomplywiththeacceptedproposal,saidamountwillberetainedbytheCity. Noproposalcanbewithdrawnoramendedafterthetimesetforreceivingproposalsunlessthe meetingoftheCityscheduledforawardoftheBondsisadjourned,recessed,orcontinuedto anotherdatewithoutawardoftheBondshavingbeenmade.Ratesshallbeinintegralmultiples of5/100or1/8of1%.Ratesarenotrequiredtobeinlevelorascendingorder;however,the rateforanymaturitycannotbemorethan1%lowerthanthehighestrateofanyofthe precedingmaturities.Bondsofthesamematurityshallbearasingleratefromthedateofthe Bondstothedateofmaturity.Noconditionalproposalswillbeaccepted. AWARD TheBondswillbeawardedonthebasisofthelowestinterestratetobedeterminedonatrue interestcost(TIC)basis.TheCity'scomputationoftheinterestrateofeachproposal,in accordancewithcustomarypractice,willbecontrolling. TheCitywillreservetherightto:(i)waivenon-substantiveinformalitiesofanyproposalorof mattersrelatingtothereceiptofproposalsandawardoftheBonds,(ii)rejectallproposals withoutcause,and(iii)rejectanyproposalthattheCitydeterminestohavefailedtocomplywith thetermsherein. BONDINSURANCEATPURCHASER'SOPTION IftheBondsqualifyforissuanceofanypolicyofmunicipalbondinsuranceorcommitment thereforattheoptionoftheunderwriter,thepurchaseofanysuchinsurancepolicyorthe issuanceofanysuchcommitmentshallbeatthesoleoptionandexpenseofthepurchaserof theBonds.AnyincreasedcostsofissuanceoftheBondsresultingfromsuchpurchaseof insuranceshallbepaidbythepurchaser,exceptthat,iftheCityhasrequestedandreceiveda ratingontheBondsfromaratingagency,theCitywillpaythatratingfee.Anyotherrating agencyfeesshallbetheresponsibilityofthepurchaser. FailureofthemunicipalbondinsurertoissuethepolicyafterBondshavebeenawardedtothe purchasershallnotconstitutecauseforfailureorrefusalbythepurchasertoacceptdeliveryon theBonds. Page 33 CUSIPNUMBERS IftheBondsqualifyforassignmentofCUSIPnumberssuchnumberswillbeprintedonthe Bonds,butneitherthefailuretoprintsuchnumbersonanyBondnoranyerrorwithrespect theretowillconstitutecauseforfailureorrefusalbythepurchasertoacceptdeliveryofthe Bonds.TheCUSIPServiceBureauchargefortheassignmentofCUSIPidentificationnumbers shallbepaidbythepurchaser. SETTLEMENT Within40daysfollowingthedateoftheiraward,theBondswillbedeliveredwithoutcosttothe purchaserthroughDTCinNewYork,NewYork.Deliverywillbesubjecttoreceiptbythe purchaserofanapprovinglegalopinionofBriggsandMorgan,ProfessionalAssociation,of SaintPaulandMinneapolis,Minnesota,andofcustomaryclosingpapers,includinga no-litigationcertificate.Onthedateofsettlement,paymentfortheBondsshallbemadein federal,orequivalent,fundsthatshallbereceivedattheofficesoftheCityoritsdesigneenot laterthan12:00Noon,CentralTime.Unlesscompliancewiththetermsofpaymentforthe BondshasbeenmadeimpossiblebyactionoftheCity,oritsagents,thepurchasershallbe liabletotheCityforanylosssufferedbytheCitybyreasonofthepurchaser'snon-compliance withsaidtermsforpayment. CONTINUINGDISCLOSURE OnthedateofactualissuanceanddeliveryoftheBonds,theCitywillexecuteanddelivera ContinuingDisclosureUndertaking(the"Undertaking")whereundertheCitywillcovenantforthe benefitoftheownersoftheBondstoprovidecertainfinancialandotherinformationaboutthe Cityandnoticesofcertainoccurrencestoinformationrepositoriesasspecifiedinandrequired bySECRule15c2-12(b)(5). OFFICIALSTATEMENT TheCityhasauthorizedthepreparationofanOfficialStatementcontainingpertinentinformation relativetotheBonds,andsaidOfficialStatementwillserveasanearlyfinalOfficialStatement withinthemeaningofRule15c2-12oftheSecuritiesandExchangeCommission.Forcopiesof theOfficialStatementorforanyadditionalinformationpriortosale,anyprospectivepurchaser isreferredtotheFinancialAdvisortotheCity,SpringstedIncorporated,380JacksonStreet, Suite300,SaintPaul,Minnesota55101,telephone(651)223-3000. TheOfficialStatement,whenfurthersupplementedbyanaddendumoraddendaspecifyingthe maturitydates,principalamountsandinterestratesoftheBonds,togetherwithanyother informationrequiredbylaw,shallconstitutea"FinalOfficialStatement"oftheCitywithrespect totheBonds,asthattermisdefinedinRule15c2-12.ByawardingtheBondstoany underwriterorunderwritingsyndicatesubmittingaproposaltherefor,theCityagreesthat,no morethansevenbusinessdaysafterthedateofsuchaward,itshallprovidewithoutcosttothe seniormanagingunderwriterofthesyndicatetowhichtheBondsareawarded250copiesofthe OfficialStatementandtheaddendumoraddendadescribedabove.TheCitydesignatesthe seniormanagingunderwriterofthesyndicatetowhichtheBondsareawardedasitsagentfor purposesofdistributingcopiesoftheFinalOfficialStatementtoeachParticipatingUnderwriter. AnyunderwriterdeliveringaproposalwithrespecttotheBondsagreestherebythatifits proposalisacceptedbytheCity(i)itshallacceptsuchdesignationand(ii)itshallenterintoa contractualrelationshipwithallParticipatingUnderwritersoftheBondsforpurposesofassuring thereceiptbyeachsuchParticipatingUnderwriteroftheFinalOfficialStatement. DatedMay12,2008BYORDEROFTHECITYCOUNCIL /s/KarenGuilfoile CityClerk Page 34 THECITYHASAUTHORIZEDSPRINGSTEDINCORPORATEDTONEGOTIATETHISISSUE ONITSBEHALF.PROPOSALSWILLBERECEIVEDONTHEFOLLOWINGBASIS: TERMSOFPROPOSAL $1,070,000 CITYOFMAPLEWOOD,MINNESOTA GENERALOBLIGATIONIMPROVEMENTREFUNDINGBONDS,SERIES2008B (BOOKENTRYONLY) ProposalsfortheBondswillbereceivedonMonday,June9,2008,until11:00A.M.,Central Time,attheofficesofSpringstedIncorporated,380JacksonStreet,Suite300,SaintPaul, Minnesota,afterwhichtimetheywillbeopenedandtabulated.Considerationforawardofthe BondswillbebytheCityCouncilat7:00P.M.,CentralTime,ofthesameday. SUBMISSIONOFPROPOSALS SpringstedwillassumenoliabilityfortheinabilityofthebiddertoreachSpringstedpriortothe timeofsalespecifiedabove.AllbiddersareadvisedthateachProposalshallbedeemedto constituteacontractbetweenthebidderandtheCitytopurchasetheBondsregardlessofthe mannerinwhichtheProposalissubmitted. SealedBidding. Proposalsmaybesubmittedinasealedenvelopeorbyfax (a) (651)223-3046toSpringsted.SignedProposals,withoutfinalpriceorcoupons,maybe submittedtoSpringstedpriortothetimeofsale.Thebiddershallberesponsibleforsubmitting toSpringstedthefinalProposalpriceandcoupons,bytelephone(651)223-3000orfax (651)223-3046forinclusioninthesubmittedProposal. OR ElectronicBidding. (b)Noticeisherebygiventhatelectronicproposalswillbereceivedvia ®® PARITY.Forpurposesoftheelectronicbiddingprocess,thetimeasmaintainedbyPARITY ® shallconstitutetheofficialtimewithrespecttoallBidssubmittedtoPARITY.Eachbiddershall ® besolelyresponsibleformakingnecessaryarrangementstoaccessPARITYforpurposesof submittingitselectronicBidinatimelymannerandincompliancewiththerequirementsofthe ® shallhaveanydutyorobligationto TermsofProposal.NeithertheCity,itsagentsnorPARITY undertakeregistrationtobidforanyprospectivebidderortoprovideorensureelectronicaccess ® shallbe toanyqualifiedprospectivebidder,andneithertheCity,itsagentsnorPARITY responsibleforabidder s failure to register to bid or for any failure in the proper operation of, or haveanyliabilityforanydelaysorinterruptionsoforanydamagescausedbytheservicesof ®® .TheCityisusingtheservicesofPARITYsolelyasacommunicationmechanismto PARITY ® conducttheelectronicbiddingfortheBonds,andPARITYisnotanagentoftheCity. ® ,this IfanyprovisionsofthisTermsofProposalconflictwithinformationprovidedbyPARITY ® TermsofProposalshallcontrol.FurtherinformationaboutPARITY,includinganyfeecharged, maybeobtainedfrom: nd ® ,1359Broadway,2Floor,NewYork,NewYork10018 PARITY CustomerSupport:(212)849-5000 Preliminary;subjecttochange. Page 35 DETAILSOFTHEBONDS TheBondswillbedatedJuly1,2008,asthedateoforiginalissue,andwillbearinterest payableonFebruary1andAugust1ofeachyear,commencingFebruary1,2009.Interestwill becomputedonthebasisofa360-dayyearoftwelve30-daymonths. TheBondswillmatureFebruary1intheyearsandamounts*asfollows: 2009$120,0002012$130,0002015$130,0002018$45,000 2010$130,0002013$130,0002016$50,0002019$30,000 2011$130,0002014$125,0002017$50,000 * TheCityreservestheright,afterproposalsareopenedandpriortoaward,toincreaseorreducethe principalamountoftheBondsofferedforsale.Anysuchincreaseorreductionwillbemadein multiplesof$5,000inanyofthematurities.IntheeventtheprincipalamountoftheBondsis increasedorreduced,anypremiumofferedoranydiscounttakenbythesuccessfulbidderwillbe increasedorreducedbyapercentageequaltothepercentagebywhichtheprincipalamountofthe Bondsisincreasedorreduced. ProposalsfortheBondsmaycontainamaturityscheduleprovidingforacombinationofserial bondsandtermbonds.Alltermbondsshallbesubjecttomandatorysinkingfundredemptionat apriceofparplusaccruedinteresttothedateofredemptionandmustconformtothematurity schedulesetforthabove.Inordertodesignatetermbonds,theproposalmustspecify"Yearsof TermMaturities"inthespacesprovidedontheProposalForm. BOOKENTRYSYSTEM TheBondswillbeissuedbymeansofabookentrysystemwithnophysicaldistributionof Bondsmadetothepublic.TheBondswillbeissuedinfullyregisteredformandoneBond, representingtheaggregateprincipalamountoftheBondsmaturingineachyear,willbe registeredinthenameofCede&Co.asnomineeofTheDepositoryTrustCompany("DTC"), NewYork,NewYork,whichwillactassecuritiesdepositoryoftheBonds.Individualpurchases oftheBondsmaybemadeintheprincipalamountof$5,000oranymultiplethereofofasingle maturitythroughbookentriesmadeonthebooksandrecordsofDTCanditsparticipants. PrincipalandinterestarepayablebytheregistrartoDTCoritsnomineeasregisteredownerof theBonds.TransferofprincipalandinterestpaymentstoparticipantsofDTCwillbethe responsibilityofDTC;transferofprincipalandinterestpaymentstobeneficialownersby participantswillbetheresponsibilityofsuchparticipantsandothernomineesofbeneficial owners.Thepurchaser,asaconditionofdeliveryoftheBonds,willberequiredtodepositthe BondswithDTC. REGISTRAR TheCitywillnametheregistrar,whichshallbesubjecttoapplicableSECregulations.TheCity willpayfortheservicesoftheregistrar. OPTIONALREDEMPTION TheBondswillnotbesubjecttopaymentinadvanceoftheirrespectivestatedmaturitydates. SECURITYANDPURPOSE TheBondswillbegeneralobligationsoftheCityforwhichtheCitywillpledgeitsfullfaithand creditandpowertolevydirectgeneraladvaloremtaxes.Inaddition,theCitywillpledgespecial assessmentsonbenefitedproperties.Theproceedswillbeusedtorefund(i)theFebruary1, 2009throughFebruary1,2019maturitiesoftheCity'sGeneralObligationImprovementBonds, Series1998,datedSeptember1,1998and(ii)theFebruary1,2009throughFebruary1,2015 Page 36 maturitiesoftheCity'sGeneralObligationImprovementBonds,Series1999A,datedOctober1, 1999. TYPEOFPROPOSALS Proposalsshallbefornotlessthan$1,061,708andaccruedinterestonthetotalprincipal amountoftheBonds.ProposalsshallbeaccompaniedbyaGoodFaithDeposit("Deposit")in theformofacertifiedorcashier'scheckoraFinancialSuretyBondintheamountof$10,700, payabletotheorderoftheCity.Ifacheckisused,itmustaccompanytheproposal.Ifa FinancialSuretyBondisused,itmustbefromaninsurancecompanylicensedtoissuesucha bondintheStateofMinnesota,andpreapprovedbytheCity.Suchbondmustbesubmittedto SpringstedIncorporatedpriortotheopeningoftheproposals.TheFinancialSuretyBondmust identifyeachunderwriterwhoseDepositisguaranteedbysuchFinancialSuretyBond.Ifthe BondsareawardedtoanunderwriterusingaFinancialSuretyBond,thenthatpurchaseris requiredtosubmititsDeposittoSpringstedIncorporatedintheformofacertifiedorcashier's checkorwiretransferasinstructedbySpringstedIncorporatednotlaterthan3:30P.M.,Central Time,onthenextbusinessdayfollowingtheaward.IfsuchDepositisnotreceivedbythat time,theFinancialSuretyBondmaybedrawnbytheCitytosatisfytheDepositrequirement. TheDepositreceivedfromthepurchaser,theamountofwhichwillbedeductedatsettlement, willbedepositedbytheCityandnointerestwillaccruetothepurchaser.Intheeventthe purchaserfailstocomplywiththeacceptedproposal,saidamountwillberetainedbytheCity. Noproposalcanbewithdrawnoramendedafterthetimesetforreceivingproposalsunlessthe meetingoftheCityscheduledforawardoftheBondsisadjourned,recessed,orcontinuedto anotherdatewithoutawardoftheBondshavingbeenmade.Ratesshallbeinintegralmultiples of5/100or1/8of1%.Ratesarenotrequiredtobeinlevelorascendingorder;however,the rateforanymaturitycannotbemorethan1%lowerthanthehighestrateofanyofthe precedingmaturities.Bondsofthesamematurityshallbearasingleratefromthedateofthe Bondstothedateofmaturity.Noconditionalproposalswillbeaccepted. AWARD TheBondswillbeawardedonthebasisofthelowestinterestratetobedeterminedonatrue interestcost(TIC)basis.TheCity'scomputationoftheinterestrateofeachproposal,in accordancewithcustomarypractice,willbecontrolling. TheCitywillreservetherightto:(i)waivenon-substantiveinformalitiesofanyproposalorof mattersrelatingtothereceiptofproposalsandawardoftheBonds,(ii)rejectallproposals withoutcause,and(iii)rejectanyproposalthattheCitydeterminestohavefailedtocomplywith thetermsherein. BONDINSURANCEATPURCHASER'SOPTION IftheBondsqualifyforissuanceofanypolicyofmunicipalbondinsuranceorcommitment thereforattheoptionoftheunderwriter,thepurchaseofanysuchinsurancepolicyorthe issuanceofanysuchcommitmentshallbeatthesoleoptionandexpenseofthepurchaserof theBonds.AnyincreasedcostsofissuanceoftheBondsresultingfromsuchpurchaseof insuranceshallbepaidbythepurchaser,exceptthat,iftheCityhasrequestedandreceiveda ratingontheBondsfromaratingagency,theCitywillpaythatratingfee.Anyotherrating agencyfeesshallbetheresponsibilityofthepurchaser. FailureofthemunicipalbondinsurertoissuethepolicyafterBondshavebeenawardedtothe purchasershallnotconstitutecauseforfailureorrefusalbythepurchasertoacceptdeliveryon theBonds. Page 37 CUSIPNUMBERS IftheBondsqualifyforassignmentofCUSIPnumberssuchnumberswillbeprintedonthe Bonds,butneitherthefailuretoprintsuchnumbersonanyBondnoranyerrorwithrespect theretowillconstitutecauseforfailureorrefusalbythepurchasertoacceptdeliveryofthe Bonds.TheCUSIPServiceBureauchargefortheassignmentofCUSIPidentificationnumbers shallbepaidbythepurchaser. SETTLEMENT Within40daysfollowingthedateoftheiraward,theBondswillbedeliveredwithoutcosttothe purchaserthroughDTCinNewYork,NewYork.Deliverywillbesubjecttoreceiptbythe purchaserofanapprovinglegalopinionofBriggsandMorgan,ProfessionalAssociation,of SaintPaulandMinneapolis,Minnesota,andofcustomaryclosingpapers,includinga no-litigationcertificate.Onthedateofsettlement,paymentfortheBondsshallbemadein federal,orequivalent,fundsthatshallbereceivedattheofficesoftheCityoritsdesigneenot laterthan12:00Noon,CentralTime.Unlesscompliancewiththetermsofpaymentforthe BondshasbeenmadeimpossiblebyactionoftheCity,oritsagents,thepurchasershallbe liabletotheCityforanylosssufferedbytheCitybyreasonofthepurchaser'snon-compliance withsaidtermsforpayment. CONTINUINGDISCLOSURE OnthedateofactualissuanceanddeliveryoftheBonds,theCitywillexecuteanddelivera ContinuingDisclosureUndertaking(the"Undertaking")whereundertheCitywillcovenantforthe benefitoftheownersoftheBondstoprovidecertainfinancialandotherinformationaboutthe Cityandnoticesofcertainoccurrencestoinformationrepositoriesasspecifiedinandrequired bySECRule15c2-12(b)(5). OFFICIALSTATEMENT TheCityhasauthorizedthepreparationofanOfficialStatementcontainingpertinentinformation relativetotheBonds,andsaidOfficialStatementwillserveasanearlyfinalOfficialStatement withinthemeaningofRule15c2-12oftheSecuritiesandExchangeCommission.Forcopiesof theOfficialStatementorforanyadditionalinformationpriortosale,anyprospectivepurchaser isreferredtotheFinancialAdvisortotheCity,SpringstedIncorporated,380JacksonStreet, Suite300,SaintPaul,Minnesota55101,telephone(651)223-3000. TheOfficialStatement,whenfurthersupplementedbyanaddendumoraddendaspecifyingthe maturitydates,principalamountsandinterestratesoftheBonds,togetherwithanyother informationrequiredbylaw,shallconstitutea"FinalOfficialStatement"oftheCitywithrespect totheBonds,asthattermisdefinedinRule15c2-12.ByawardingtheBondstoany underwriterorunderwritingsyndicatesubmittingaproposaltherefor,theCityagreesthat,no morethansevenbusinessdaysafterthedateofsuchaward,itshallprovidewithoutcosttothe seniormanagingunderwriterofthesyndicatetowhichtheBondsareawarded50copiesofthe OfficialStatementandtheaddendumoraddendadescribedabove.TheCitydesignatesthe seniormanagingunderwriterofthesyndicatetowhichtheBondsareawardedasitsagentfor purposesofdistributingcopiesoftheFinalOfficialStatementtoeachParticipatingUnderwriter. AnyunderwriterdeliveringaproposalwithrespecttotheBondsagreestherebythatifits proposalisacceptedbytheCity(i)itshallacceptsuchdesignationand(ii)itshallenterintoa contractualrelationshipwithallParticipatingUnderwritersoftheBondsforpurposesofassuring thereceiptbyeachsuchParticipatingUnderwriteroftheFinalOfficialStatement. DatedMay12,2008BYORDEROFTHECITYCOUNCIL /s/KarenGuilfoile CityClerk Page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g+A()AFA%OKA(A+G%,+)R)O$.)EG,(G,K//H>/=C?0 09J0DJ/0010??B0g+A()AFA%OKA(A+G%,+)R)O$.)EG,(G,K?H/0>C0B 09J0DJ/0010??B0g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fEA?70C00 =97?D09J0DJ/00100>17@A)($OA)($F@AF)*,F$F+,$().%'.(A$.A)&F)%,+&L)-!+/900/=1C79 =97?=09J0DJ/001007D/A-PA@@A@).K.GA-.H),F+C%A$!,%)M$%F,FO).,%AF.>70C00 =97?109J0DJ/0010>9?D$FGL&FK)O$P%,A(%A,-P)*&%)A@E+)>J?/)8)7J?D999C00 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h7H0B9C0> 09J0DJ/0010?D7BG%,8.G$GA)P&P+$GH),F+C.?>0)P&P+$G).N,@8.GAA%)(&$@A%h/H>=DC?/ =979009J0DJ/0010/0DBE(G,-$GA)@%$,F).A%',+A.),F+!%&I)0=80?).AMA%)GA(A',.,&FODD9C00 =979?09J0DJ/0010>>>7EF,fEA)!$',FO)-$GA%,$(.)+&%!M,FGA%)!$G+L,FO)-$GA%,$(=7BC=D 09J0DJ/0010>>>7EF,fEA)!$',FO)-$GA%,$(.)+&%!M,FGA%)!$G+L,FO)-$GA%,$(.=?7CD/ =979/09J0DJ/0010?DB1EF,GA@)M$K)&*)GLA).GC)!$E(?.G)fG%)!-G?1C00 =979>09J0DJ/0010/7D7E.)P$FN*EF@.)*&%)$G->H000C00 =979709J0DJ/0010?=90GLA)M$G.&F)+&),F+-@.A)*&%)%A.$(AD==C9B 09J0DJ/0010?=90GLA)M$G.&F)+&),F+-@.A)*&%)%A.$(A)%AGE%F8?DCD> ?7?H/>>C0? F1!"#$%'3)-3+")'3(#*,(+4 PA%F$%@)%)IEFO-$FF A@)F$@A$E $E@%$)%&PP,F. j7=H0B7CBD M@RI>(IR M@==R(>I >@R?M(IB >JJI>>M >JJI>>= >JJI>>B >JJI>>I >JJI>>A >JJI>>H >JJI>>? >JJI>>R >JJI>MJ >JJI>M>M?>(MI >JJI>MM >JJI>M= >JJI>MB >JJI>MI >JJI>MA >JJI>MH >JJI>M? >JJI>MR >JJI>=J >JJI>=> >JJI>=M >JJI>== >JJI>=B >JJI>=I >JJI>=A >JJI>=H >JJI>=? >JJI>=R >JJI>BJ >JJI>B> >JJI>BM >JJI>B= >JJI>BB >JJI>BI >JJI>BA >JJI>BH >JJI>B? >JJI>BR >JJI>IJ >JJI>I> >JJI>IM >JJI>I= >JJI>IB >JJI>II >JJI>IA >JJI>IH >JJI>I? >JJI>IR >JJI>AJ >JJI>A> >JJI>AM >JJI>A= >JJI>AB >JJI>AI >JJI>AA >JJI>AH >JJI>A? >JJI>AR >JJI>HJ >JJI>H> >JJI>HM >JJI>H= BAI@I??(IR Agenda Item M2 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: SteveKummer,CivilEngineerII SUBJECT:PondAvenueandDorlandRoadImprovements,Project07-20 ProgressReport(NoActionRequired) DATE: April21,2008 INTRODUCTION PondAvenueandDorlandRoadwereoriginallyscheduledforconstructionin2008asidentifiedinthe 2008-2012capitalimprovementplan.OnAugust27,2007,thecitycouncilorderedthepreparationofthe feasibilitystudyforimprovementstoPondAvenue(McKnightRdtoDorlandRd)andDorlandRoad (MailandRoadtoLondinLane).Theintentofthisreportistoupdatethecouncilontheprogressofthe improvementsanddoesnotrequireanyaction. Background StartinginearlySeptember2007engineeringstaffbeganpreparationsforafeasibilitystudythatwastobe submittedtothecitycouncilforconsiderationonJanuary28,2008inordertocallforapublichearingon theprojectforFebruary11,2008.Priortosubmittalofthefeasibilitystudy,staffheldseveralmeetingswith arearesidentboardsrepresentingtheMcKnightTownhomesHomeownersAssociationandthe MaplewoodHillsTownhomesOwnersBoardtogetanideaofinterestintheproject.OnJanuary10,2008, staffheldaneighborhoodmeetingwitharearesidentsofbothtownhomeassociationsandwiththeowners ofseveralareaapartmentbuildingsthatwouldbeimpactedbytheproposedimprovements. Ascitystaffmovedforwardwithpreliminarydesign,residentmeetingsandpreparationofthefeasibility study,severalissuescametotheattentionofcitystaffthatplacedtheprojectonholdtemporarilyuntila determinationcouldbemadeastowhetherornottomoveforwardwiththeproject: 1)Citystaffdidnothavebuy-infromtheareatownhomeboardsthatrepresentedabout95%ofthe totalfrontagealongPondAvenueandDorlandRoad.Thesestreetswereoriginallyslatedfor 2009constructionbeforebeingadvanced. 2)SeveralresidentsintheareacameforwardwithconcernsaboutapondjusteastofDorlandRoad onLondinLane.Asresearchontheregionaldrainagecharacteristicsoftheareaprogressed,it wasdiscoveredthatpondingcapacityandimprovementsmayberequired.Aregionaldrainage problemwillneedtobeaddressedinordertoresolvethisissue.TheprojectscopeforthePond AvenueandDorlandRoadimprovementsonlyincludedthoseimprovementstojustPondAvenue andDorlandroadanddidnottakeintoaccountpossibleregionaldrainagedesignimprovements. Giventhelackofbuy-infromarearesidentsandtheneedtoconductamorethoroughdrainagestudyof theregionsurroundingtheCrestviewneighborhood,citystaffhasdecidedtoplacethereconstructionof PondAvenueandDorlandRoadonholdandcoordinateimprovementofthesestreetswiththeCrestview AreaStreets(aneighborhoodjusttotheeastofMcKnightRoad)currentlyprogrammedforthe2012 constructionseason. Agenda Item M2 BudgetImpact Theprojectbudgetwillremainopenbutnofurthertimewillbechargedtotheproject.TheproposedCIP wouldincludethesetwostreetsfor2012construction.Thefundingwillbemaintainedinordertohavethe necessarymeasurestocompletetheseimprovementswiththeoverallCrestviewAreaStreet Improvementsin2012. RECOMMENDATION Thisreportisforthecouncilsinformation.Noactionisrequired. Attachments: 1.LocationMap 9:;3%<= !-:!:;=*;C-==C.D!-:E=D=9C !+"0"2'$3)041),./0+"&'/'#1!,)#5"+6778 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII JonJarosch,CivilEngineerI SUBJECT:BeamAvenueImprovements,Project07-26 1.ResolutionAcceptingAssessmentRollandOrderingAssessment Hearing DATE: May1,2008 INTRODUCTION AnassessmentrollhasbeencompletedfortheBeamAvenueImprovementProject,CityProject07-26. th Theassessmenthearingforthisprojectistentativelyscheduledfor7:00p.m.,Monday,June9,2008. DISCUSSION Theprojectinvolvesthepartialreconstructionof1.0mileofstreetwithassociatedstormsewerrepairs, sanitarysewerrepairs,watermainreplacement,andrainwatergardeninstallation.Theprojectalso includestheinstallationofa5widesidewalkalongthenorthsideofBeamAvenuefromMcKnightRoadto MaplewoodHeightsPark.ThissectionofBeamAvenueisproposedtobenarrowedto36wide.The sectionofBeamAvenueeastofMcKnightRoadtoBellaireAvenuewillremainatthecurrent36width. ASSESSMENTS Onlycostsrelatedtothestreetandutilityimprovementsareproposedtobeassessedandarenotdirectly dependentontheactualamountofthebid,ratheronapredeterminedassessmentrateestablishedinthe cityspavementmanagementpolicy.Themethodofassessmentisthesameaswasoutlinedinthe feasibilitystudy.Theproposedassessmentswillbeforcostsrelatingtothestreetandutilityimprovements tothebenefitingpropertiesabuttingBeamAvenuebetweenWhiteBearandBellaireAvenue.The assessmentratesareshownbelow: ResidentialRates: $4,070/unitforpartialstreetreconstruction(utilizingexistingcurb&gutter). $900/unitfordrainageimprovements. TheproposedassessmentsfortheBeamAvenueImprovementstotal$355,220.Thisamountisslightly lowerthanthatpresentedpreviouslyduetotheremovaloffourpropertiesthathadbeenpreviously assessedthroughtheTilsenSouthImprovementProject,CityProject00-04.Acopyoftheassessmentroll isprovidedasasupplementtothisreport. RECOMMENDATION ItisrecommendedthatthecitycouncilapprovetheattachedresolutionfortheBeamAvenue Improvements,CityProject07-26,acceptingtheassessmentrollandorderingtheassessmenthearing. Attachments 1.ResolutionAcceptingAssessmentRollandOrderingAssessmentHearing 2.LocationMap 3.AssessmentRoll RESOLUTION ACCEPTINGROLLANDORDERINGASSESSMENTHEARING WHEREAS,theclerkandthecityengineerhave,atthedirectionofthecouncil,preparedan assessmentrollfortheBeamAvenueImprovements,CityProject07-26,andthesaidassessmentrollison fileintheofficeofthecityengineer. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: 1.Ahearingshallbeheldonthe9thdayofJune2008,atthecityhallat7:00p.m.topass uponsuchproposedassessmentandatsuchtimeandplaceallpersonsowningpropertyaffectedbysuch improvementwillbegivenanopportunitytobeheardwithreferencetosuchassessment. 2.Thecityclerkisherebydirectedtocauseanoticeofthehearingontheproposed assessmenttobepublishedintheofficialnewspaper,atleasttwoweekspriortothehearing,andtomail noticestotheownersofallpropertyaffectedbysaidassessment. Thenoticeofhearingshallstatethedate,timeandplaceofhearing,thegeneralnatureofthe improvementtheareatobeassessed,thattheproposedassessmentrollisonfilewiththeclerkandcity engineerandthatwrittenororalobjectionswillbeconsidered. City Project 07-26 ASSESSMENT ROLL FOR CITY PROJECT 07-26, BEAM AVENUE IMPROVEMENTS EXISTINGTOTAL STREETSTORMSTREETTOTAL PARCELIDTAXPAYERSTREETRESIDENTIALASSESSABLE NUMBERASSESSMENTASSESSMENTASSESSMENT UNITSUNITS 22922420005EDRADERMACHER2120BEAMAVEE11900.004,070.004,970.00 22922420004GREGORYJAMESTSCHIDA2114BEAMAVEE11900.004,070.004,970.00 22922420003NORBERTSZABO2106BEAMAVEE11900.004,070.004,970.00 22922420002JASONWSCHOCK2098BEAMAVEE11900.004,070.004,970.00 22922420001SUSANMNAVARRETTE2090BEAMAVEE11900.004,070.004,970.00 22922420035ROBERTLSCHMIDT2869FREDERICKSTN11-4,070.004,070.00 22922420120FLOYDMJOHNSON0BEAMAVEE021,800.008,140.009,940.00 22922420115JOHNACURLEY2060BEAMAVEE11-4,070.004,070.00 22922420033SUXIONG2050BEAMAVEE11-4,070.004,070.00 22922420114SUSANMJOHNSON2042BEAMAVEE11-4,070.004,070.00 22922420113LINDAMBARBER2040BEAMAVEE11-4,070.004,070.00 22922420111WILLIAMHGREIFZU2032BEAMAVEE11-4,070.004,070.00 22922420112MADONNAMHAWTHORNELE2030BEAMAVEE11-4,070.004,070.00 22922420006BRIANROSE2126BEAMAVEE11900.004,070.004,970.00 22922140102ARLENEADEWITTTRUSTEE2253BEAMAVEE11900.004,070.004,970.00 22922140103DELORESESTEFFENLE2245BEAMAVEE11900.004,070.004,970.00 22922140104JUNEMMERSCH2239BEAMAVEE11900.004,070.004,970.00 22922140105THOMASACHARTRAND2231BEAMAVEE11900.004,070.004,970.00 22922140106MARYKATHERINEFRATTALONE2225BEAMAVEE11900.004,070.004,970.00 22922140107DEANSPENNAS2219BEAMAVEE11900.004,070.004,970.00 22922140108KAYSHERERSMITH2211BEAMAVEE11900.004,070.004,970.00 22922140109DARRINSGOAD2205BEAMAVEE11900.004,070.004,970.00 22922140110GARYACAMPBELL2197BEAMAVEE11900.004,070.004,970.00 22922140111KARENKMOENTRUSTEES2191BEAMAVEE11900.004,070.004,970.00 22922140112ALAYNEWGANS2183BEAMAVEE11900.004,070.004,970.00 22922140113BRIANEKOPPEN2177BEAMAVEE11900.004,070.004,970.00 22922140114JEFFREYRLINDA2171BEAMAVEE11900.004,070.004,970.00 22922140115MICHAELMFLORHAUG2163BEAMAVEE11900.004,070.004,970.00 22922140087RANDYBHARVEY2149BEAMAVEE11900.004,070.004,970.00 22922130043CYRILSERPELDING2137BEAMAVEE11900.004,070.004,970.00 22922130042JASONTCOONEY2129BEAMAVEE11900.004,070.004,970.00 22922130041MARKMGULSVIG2123BEAMAVEE11900.004,070.004,970.00 22922130040DORISLHANSEN2117BEAMAVEE11900.004,070.004,970.00 22922130039JACQUELINECHENDERSON2109BEAMAVEE11900.004,070.004,970.00 22922130038SARAMROSIN2103BEAMAVEE11900.004,070.004,970.00 22922130037MARYJEANMOSSER2097BEAMAVEE11900.004,070.004,970.00 22922130036CLAYTONDQUALLEY2089BEAMAVE11900.004,070.004,970.00 22922410014TIMOTHYMSLABIK2254BEAMAVEE11900.004,070.004,970.00 22922410013DONALDDHEITLAND2246BEAMAVEE11900.004,070.004,970.00 22922410012RICHARDJERNST2240BEAMAVEE11900.004,070.004,970.00 22922410011JESSICALEEJOHNSON2232BEAMAVEE11900.004,070.004,970.00 22922410010NICOLELWESTERGREEN2224BEAMAVEE11900.004,070.004,970.00 22922410009JOHNGBALLUFF2218BEAMAVEE11900.004,070.004,970.00 22922410008JOHNCKLIETHERMESJR2212BEAMAVEE11900.004,070.004,970.00 22922410007DEANBJOY2204BEAMAVEE11900.004,070.004,970.00 22922410006KARLJEBERT2198BEAMAVEE11900.004,070.004,970.00 22922410005JOSEPHJTHAO2190BEAMAVEE11900.004,070.004,970.00 22922410004JPMORGANCHASEBANKNA2184BEAMAVEE11900.004,070.004,970.00 22922410003WILLIAMCERICKSON2178BEAMAVEE11900.004,070.004,970.00 22922410002GLENJKLAVER2170BEAMAVEE11900.004,070.004,970.00 22922410001GREGPOSEWITZ2164BEAMAVEE11900.004,070.004,970.00 22922410029MICHAELCCLEVELAND2148BEAMAVEE11900.004,070.004,970.00 22922420008RALPHEFLAUGHER2140BEAMAVEE11900.004,070.004,970.00 22922420007JAMISONDRUSTHOVEN2134BEAMAVEE11900.004,070.004,970.00 12922230027JAMESAALLEN2307BEAMAVEE11-4,070.004,070.00 12922230026ROBERTJMILLER2315BEAMAVEE11-4,070.004,070.00 12922230028JOSEPHEMCWATTERS2301BEAMAVEE11-4,070.004,070.00 12922230029KRISTINEMWALSH2293BEAMAVEE11-4,070.004,070.00 12922230030ANTHONYMDEUTSCH2287BEAMAVEE11900.004,070.004,970.00 12922240087DAVIDBMILLER2383BEAMAVEE11-4,070.004,070.00 12922240088BRADLEYRHALFMAN2391BEAMAVEE11-4,070.004,070.00 12922240089ERICMKEHLE2399BEAMAVEE11-4,070.004,070.00 12922240086ROSEMARYKHALL2375BEAMAVEE11-4,070.004,070.00 12922230048LAWRENCEJSCHMIDT2367BEAMAVEE11-4,070.004,070.00 12922230019VINCENTLWILHELM2363BEAMAVEE11-4,070.004,070.00 12922230020MICHAELJMCKNIGHT2357BEAMAVEE11-4,070.004,070.00 12922230021DANIELRCHRISTIANSON2349BEAMAVEE11-4,070.004,070.00 12922230022JEROMEPBALSIMO2343BEAMAVEE11-4,070.004,070.00 12922230023MARYKPUTNEY2335BEAMAVEE11-4,070.004,070.00 12922230024EDWARDLDOBERSTEIN2329BEAMAVEE11-4,070.004,070.00 12922230025HENRYOBOMERSINE2321BEAMAVEE11-4,070.004,070.00 12922240060PAULAMASHLEY2423BEAMAVEE11-4,070.004,070.00 12922240061JOANNMBRICHACEK2431BEAMAVEE11-4,070.004,070.00 12922240101AARONCMARTIN2899BELLAIREAVEN11900.004,070.004,970.00 12922240012KELLYLGRATKE2465BEAMAVEE11900.004,070.004,970.00 EXISTINGTOTAL STORMSTREETTOTAL RESIDENTIALASSESSABLE ASSESSMENTASSESSMENTASSESSMENT UNITSUNITS TOTALS= 7476$45,900.00$309,320.00$355,220.00 TOTAL=$355,220.00 2008PROPOSEDASSESSMENTRATES: RESIDENTIALSTORMSEWERPERUNIT$900.00 RESIDENTIALPARTIALSTREETRECONSTRUCTIONPERUNIT$4,070.00 Agenda Item M4 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII JonJarosch,CivilEngineerI SUBJECT:UpperAftonRoadImprovements,Project07-27 1.ResolutionAcceptingAssessmentRollandOrderingAssessment Hearing DATE: May1,2008 INTRODUCTION AnassessmentrollhasbeencompletedfortheUpperAftonRoadImprovementProject,CityProject07-27. th Theassessmenthearingforthisprojectistentativelyscheduledfor7:15p.m.,Monday,June9,2008. DISCUSSION th ThecitycouncilorderedthepreparationofafeasibilitystudyattheNovember12,2007,regularmeeting. th OnMarch24,2008thecitycouncilacceptedthefeasibilityreportandorderedthepublichearing.The th projectwasthenorderedattheApril14,2008councilmeetingafterthepublichearingwasconducted. th ThepreparationoftheassessmentrollwasorderedattheApril28,2008regularmeeting. Thisone-milesectionofroadbetweenMcKnightRoadandCenturyAvenueisinneedofstreetandutility repairsasidentifiedinthefeasibilitystudy.WorkisplannedtobegininmidtolateJuneafterthe assessmenthearingisconductedandthecontractisawarded. ASSESSMENTS Onlycostsrelatedtothestreetandutilityimprovementsareproposedtobeassessedandarenotdirectly dependentontheactualamountofthebid,ratheronapredeterminedassessmentrate.Themethodof assessmentisthesameaswasoutlinedinthefeasibilitystudy.RefertotheattachedAssessmentRollfor furtherdescriptionofthemethodofassessment.Theproposedassessmentswillbeforcostsrelatingtothe streetandutilityimprovementstothebenefitingpropertiesabuttingUpperAftonRoadbetweenMcKnight RoadandCenturyAvenue.TheproposedassessmentsfortheUpperAftonRoadImprovementstotal $41,010.43. RECOMMENDATION ItisrecommendedthatthecitycouncilapprovetheattachedresolutionfortheUpperAftonRoad ImprovementProject,CityProject07-27,acceptingtheassessmentrollandorderingtheassessment hearing. Attachments 1.ResolutionAcceptingAssessmentRollandOrderingAssessmentHearing 2.LocationMap 3.AssessmentRoll RESOLUTION ACCEPTINGROLLANDORDERINGASSESSMENTHEARING WHEREAS,theclerkandthecityengineerhave,atthedirectionofthecouncil,preparedan assessmentrollfortheUpperAftonRoadImprovements,CityProject07-27,andthesaidassessmentroll isonfileintheofficeofthecityengineer. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: 1.Ahearingshallbeheldonthe9thdayofJune2008,atthecityhallat7:15p.m.topass uponsuchproposedassessmentandatsuchtimeandplaceallpersonsowningpropertyaffectedbysuch improvementwillbegivenanopportunitytobeheardwithreferencetosuchassessment. 2.Thecityclerkisherebydirectedtocauseanoticeofthehearingontheproposed assessmenttobepublishedintheofficialnewspaper,atleasttwoweekspriortothehearing,andtomail noticestotheownersofallpropertyaffectedbysaidassessment. Thenoticeofhearingshallstatethedate,timeandplaceofhearing,thegeneralnatureofthe improvementtheareatobeassessed,thattheproposedassessmentrollisonfilewiththeclerkandcity engineerandthatwrittenororalobjectionswillbeconsidered. UpperAftonRoadImprovementsAssessmentRollCityProject07-27 STREETASSESSMENTASSESSMENTADJUSTED STREETRESIDENTIALCOMMERCIAL PARCELIDTAXPAYERSTREETASSESSMENTADOPTEDCREDITPERASSESSMENT NUMBER(UNITS)(FRONTFEET) 20081991CCI1.67322008 () 125 012822140005HOGDALLC9CENTURYAVEN$10,175.00$1,875.00$3,137.28$7,037.72 150$12,210.00$4,500.00$7,529.47$4,680.53 012822410001SPEEDWAYSUPERAMERICALLC11CENTURYAVES 20 012822140004PRINCETONTOWNMARTLLC19CENTURYAVEN$1,628.00$300.00$501.96$1,126.04 012822320005COUNTYOFRAMSEYPROPMGMT0MCKNIGHTRDS 012822340001COUNTYOFRAMSEYPARKSANDREC0MCKNIGHTRDN 012822240002CITYOFMAPLEWOOD63STERLINGSTS 012822240003COUNTYOFRAMSEYPARKSANDREC0UPPERAFTONRD 012822410006COUNTYOFRAMSEYPARKSANDREC0UPPERAFTONRDE 012822320004COUNTYOFRAMSEYPARKSANDREC0UPPERAFTONRDE 012822220001COUNTYOFRAMSEYPARKSANDREC2301UPPERAFTONRD 012822310001COUNTYOFRAMSEYPARKSANDREC2472UPPERAFTONRDE 1$4,070.00$1,625.00$2,718.98$1,351.02 012822130123GLENBEVERLY2511UPPERAFTONRD 1 012822130109GERALDINEFHUSNIK2535UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 1$4,070.00$1,625.00$2,718.98$1,351.02 012822130072DONALDJSTGERMAIN2555UPPERAFTONRD 1 012822130071THAOZHER2567UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 012822420001COUNTYOFRAMSEYPARKSANDREC2568UPPERAFTONRDE 1 012822130043EDWARDJVITEK2587UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 1$4,070.00$1,625.00$2,718.98$1,351.02 012822130042PATRICKFMCCAULEY2597UPPERAFTONRD 1 012822130028MICHAELDRAGICH2615UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 1$4,070.00$1,625.00$2,718.98$1,351.02 012822140102EDWINMBACKIEJR2631UPPERAFTONRD 1 012822140075KATHLEENWALSHBRADY2647UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 1$4,070.00$1,625.00$2,718.98$1,351.02 012822140074PAULINEMAEHOLLEN2663UPPERAFTONRD 1 012822140048RITAKAYBRENNER2673UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 660$53,724.00$53,460.00$53,460.00$0.00 012822410005OPERATIONSISD6222680UPPERAFTONRDE 1 012822140047BRANDONPMEYER2689UPPERAFTONRD$4,070.00$1,625.00$2,718.98$1,351.02 1$4,070.00$1,625.00$2,718.98$1,351.02 012822140031KENNETHJLANDRY2709UPPERAFTONRD 102 012822140007RIVERBROOKLLC2715UPPERAFTONRD$8,302.80$1,530.00$2,560.02$5,742.78 147$11,965.80$5,929.20$9,920.83$2,044.97 012822410012EASTMEDPROPERTIESLLC2716UPPERAFTONRD $4,070.00$750.00$1,254.91$2,815.09 50 012822140006RIVERBROOKLLC2721UPPERAFTONRD TOTALTOTALTOTALTOTALTOTAL TOTAL RESIDENTIALCOMMERCIALSTREETADOPTEDINADJUSTED CREDIT UNITSFRONTFEETASSESSMENT1991ASSESSMENT $41,010.43 131254$154,985.60$89,469.20$113,711.17 2008ASSESSMENTRATES: RESIDENTIALPARTIALSTREETRECONSTRUCTION=$4,070.00/UNIT COMMERCIALPARTIALSTREETRECONSTRUCTION=$81.40/FRONTFOOT CREDITPERTHECONSTRUCTIONCOSTINDEX:YEAR1991=4835;YEAR2008=8090 1of1 Agenda Item M5 AGENDAREPORT TO: ChuckAhl,ActingCityManager FROM: DuWayneKonewko,DeputyDirectorofPublicWorks SUBJECT:NPDESPhaseIIPermit:RequestingCounciltoSetPublicHearingDateof June9,2008toDiscussAnnualReport DATE: May2,2008 INTRODUCTION AspartofMaplewoodsNationalPollutantDischargeEliminationSystem(NPDES)permit,theCityis requiredtoprepareanannualreportdetailingtheprogressmadeinthepreviousyeartowardssatisfying therequirementsofthepermitforourcity-widestormwatersystem.TheCityisalsorequiredtoholda publichearingontheannualreportandreceivecommentsfromthepublic. RECOMMENDATION StaffisrequestingcounciltosetthepublichearingdateofJune9,2008toreviewthe2007NPDESannual reportandreceivecommentsfromthepublic.Staffwillbepreparingareportforsubmittaltocouncilprior totheJune9,2008CityCouncilmeeting. Agenda Item N1 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII AwardofBid,LiftStationNo.17Upgrades,CityProject08-03 SUBJECT: DATE: May5,2008 INTRODUCTION LiftStationNo.17locatedneartheintersectionofKellerParkwayandKohlmanLanewasoriginallybuiltin 1972.Thissanitarysewerliftstationreceivesflowsfromsewerdistrictsthirteenandsixtysix.Aspartof theKohlmanLaneAreaStreetImprovementsadditionalflowswillbeaddedfromsewerdistrictsixtyfive andprojectedfutureflowsfromtheCityofLittleCanada.Theupgradestotheliftstationareprogrammed intothefiveyearcapitalimprovementplan.Bidsaretobeopenedat10:00a.m.onFriday,May9atcity hall.ThereforetherecommendationforawardwillbedistributedtothecouncilonMonday,May12priorto thestartoftheregularscheduledmeeting.Thecouncilwillconsiderawardingabidtoallowforthe necessaryimprovements. Description Theimprovementstotheliftstationincludenewpumpsandguiderails,andanewvalvevaultto accommodateexternalgatevalvesandcheckvalves.Currentlythesevalvesarelocatedwithinthewet wellmakingmaintenancedifficult.TheconstructionwillbecoordinatedwiththeclosureofKellerParkway requiredforthesanitaryandwaterextensionaspartoftheKohlmanLaneAreaStreetImprovements,City th Project07-21.Sincetheimprovementswereprojectedtobeover$50,000advertisingbeganonApril16, 2008. BudgetImpact Aspartoftheapprovedfiveyearcapitalimprovementplan(2008-2012),$150,000peryearfromthe SanitarySewerFundwasallottedfortheLiftStationUpgradeProgram.Theprograminvolvesannual refurbishingofliftstationswithinthecityandisapreventativemaintenanceexpenditurethathelpsreduce backupsandfailures.Theengineersestimateprojectsworktobeunder$150,000. RECOMMENDATION th BasedontherecommendationprovidedtothecouncilattheMay12,2008regularmeeting,theawardof bidshouldbeconsideredtoallowforimprovementstoLiftStationNo.17. Attachments 1.Resolution:AwardofBid RESOLUTION AWARDOFBIDS BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA,thatthebidof _____________________intheamountof$_______________,isthelowestresponsiblebidforthe upgradestoLiftStationNo.17,CityProject08-03,andthemayorandclerkareherebyauthorizedand directedtoenterintoacontractwithsaidbidderforandonbehalfofthecity. Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessarytoimplement thefinancingplanfortheproject. th Adoptedbythecouncilonthis12dayofMay,2008.