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2008 04-28 City Council Meeting
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 28, 2008 City Hall, Council Chambers Meeting No. 11-08 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1.Acknowledgementof Maplewood Residents Serving the Country. C. ROLL CALL Mayor?s Address on Protocol: ?Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments. D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. April 7, 2008 ? Council Manager Workshop 2. April 14, 2008 ? Council Manager Workshop. 3. April 14, 2008 ? City Council Meeting. F. APPOINTMENTS/PRESENTATIONS 1. Proclamation ? Building Safety Week ? May 5-11, 2008. 2. Captain Promotions for Paul Everson and James Hutchinson. 3. Promotion Ceremony for Sergeant Timothy Flor. G. PUBLIC HEARINGS 1. Kohlman Lane Area Street Improvements, City Project 07-21 a. Assessment Hearing 7:00 p.m. b. Resolution for Adoption of Assessment Roll. c. Resolution for Awarding Construction Contract. 2. Myrtle-Sterling Street Improvements, City Project 07-19 a. Assessment Hearing 7:15 p.m. b. Resolution for Adoption of Assessment Roll. c. Approval of Joint-Powers Agreement with City of North Saint Paul. d. Resolution for Awarding Construction Contract. H. VISITOR PRESENTATIONS I. CONSENT AGENDA 1. Approval of Claims. 2. Purchase of 2008-2009 Winter Road Salt. 3. Upper Afton Road Improvements, City Project 07-27. a. Resolution Approving Plans and Specifications and Advertising for Bids. b. Resolution Ordering Preparation of Assessment Roll. 4. Trane Maintenance Agreement for MCC. 5. Request to Retrofit City Hall/Police Department Roof-Top Exhaust Units. 6. Authorization to Proceed ? Bruentrup Farm Barn Remodeling Project (2170 County Road D). 7. Consider Approval of Amendments to Existing Development Contracts ? CommonBond Communities for Trails Edge Town Houses (Century and Larpenteur Avenues). 8. Authorization to Purchase Insurance Agent Services. 9. Annual Maplewood Historical Society Payment. 10. Resolution to Waive the Statutory Tort Limits. 11. Approval of Payment to Safari Software Maintenance Fees 12. Century Avenue Improvements, City Project 03-15 a. Resolution Approving No Parking J. AWARD OF BIDS 1. Approval of Purchase for Testing Services for a. Kohlman Lane Area Street Improvements, City Project 07-21. b. Hazelwood Street Improvements, City Project 07-25. c. Beam Avenue Improvements, City Project 07-26. K. UNFINISHED BUSINESS 1. Review of Dangerous Dog Situation and Neighborhood Dispute in 2700 Block of Clarence Street. (Resident requested item.) 2. Beam Avenue Street Improvements, City Project 07-26 a. Resolution Approving Plans and Advertising for Bids. b. Resolution Ordering Preparation of Assessment Roll c. Approval of Joint-Powers Agreement with City of North Saint Paul. 3. Wetland Ordinance Second Reading. 4. Resolution Adopting an Ordinance Pertaining to Televising of all City nd Commission and Council Meetings. (2 Reading) 5. Consider Revising Council Procedures on Order of Meetings and Starting Meetings at 6:30 p.m. 6. Code Amendments ? Procedures, Public Hearings, Applications and Initiation (Second Reading). 7. Large Assembly Permit and Fee Approval (Second Reading). L. NEW BUSINESS th 1. Consider cancellation of May 26 Council Meeting due to Conflict with Memorial Day. 2. Consider Request for Reimbursement to former City Manager, Richard Fursman, for Educational Expenses. M. COUNCIL PRESENTATIONS 1. Request for Ideas and Designs for Building a Personal Fire Pit (Council Member Hjelle) 2. The ?Nicest? Fire Pit in Maplewood Contest. (Council Member Hjelle) N. ADMINISTRATIVE PRESENTATION 1. Reminder of Special Meeting at 7:00 p.m. on May 5, 2008 to Consider CoPar Litigation. O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk?s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings ? elected officials, staff and citizens. It is hoped that by following these simple rules, everyone?s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Agenda Item E1 MINUTES MAPLEWOODCITYCOUNCIL MANAGERWORKSHOP 5:00p.m.,Monday,April7,2008 CouncilChambers,CityHall A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at5:00p.m.byMayorLongrie. B.ROLLCALL DianaLongrie,MayorPresent ErikHjelle,CouncilmemberPresent KathleenJuenemann,CouncilmemberPresent JohnNephew,CouncilmemberPresent WillRossbach,CouncilmemberPresent C.APPROVALOFAGENDA ActingCityManager,ChuckAhlrequestedthatthecouncildiscusswhetherornotthecouncil wantstoholdtheApril12,2008CityCouncilGoalSettingMeetingduetoaschedulingconflict withoneofthecouncilmembers. E. MayorLongriesaidthatcouldbeaddedasitemE1.(Therecordingsecretarydecidedtocreate UNFINISHEDBUSINESS forpurposesofdiscussingtheCityCouncilGoalSettingMeeting.This E.ADJOURNMENTtoitemF.) wouldrequiremoving CouncilmemberNephewmovedtoapprovetheagendaasamended. SecondedbyMayorLongrie.AyesAll Themotionpassed. D.NEWBUSINESS a.Presentation-LeagueofMinnesotaCitiesInsuranceTrust(LMCIT)regarding concernswithCityofMaplewoodLiabilityInsuranceCoverage.(NoAction Required) a.ActingCityManagerChuckAhlgaveabriefintroductionbeforeturningthe discussionovertotheotherrepresentatives. b.VeNitaSchnebele,AreaPresident,ArthurJ.GallagherRiskManagement Services,Inc.,11010PrairieLakesDrive,Suite350,EdenPrairie,addressedthe council.(AgentsfromArthurJ.GallagherRiskManagementpassedinformation outtothecouncilandstaffregardingthismatter). c.TonyBecker,Sr.VicePresident,ArthurJ.GallagherRiskManagementServices, Inc.addressedthecouncil. April7,2008 1 CityCouncil/ManagerWorkshopMinutes E.UNFINISHEDBUSINESS 1.CouncilGoalSettingMeeting a.ActingCityManager,ChuckAhlstatedthatduetoaschedulingconflictwithoneof thecouncilmemberswiththeApril12,2008,CityCouncilGoalSettingMeetinghe recommendedthatthecouncildiscusswhethertocancelandreschedulethe meetingforanotherdate.Ifthedecisionwastocancelthemeetingthen councilmemberswereaskedtochecktheircalendarsandcontactMr.Ahlby Friday,April11,2008,withalternativedates. CouncilmemberNephewmovedtocanceltheApril12,2008,CityCouncilGoalSettingMeeting. SecondedbyCouncilmemberJuenemann.AyesAll Themotionpassed. F.ADJOURNMENT MayorLongrieadjournedthemeetingat6:15p.m. April7,2008 2 CityCouncil/ManagerWorkshopMinutes Agenda Item E2 MINUTES MAPLEWOODCITYCOUNCIL MANAGERWORKSHOP 5:00p.m.,Monday,April14,2008 CouncilChambers,CityHall MeetingNo.10-08 A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at5:10p.m.byMayorLongrie. B.ROLLCALL DianaLongrie,MayorPresent ErikHjelle,CouncilmemberPresent KathleenJuenemann,CouncilmemberPresent JohnNephew,CouncilmemberPresent WillRossbach,CouncilmemberPresent C.APPROVALOFAGENDA MayorLongriemovedtoapprovetheagendaassubmitted. SecondedbyCouncilmemberRossbach.Ayes All Themotionpassed. D.UNFINISHEDBUSINESS DeclarationofCouncilManagerWorkshoptopicandintentto(closesession). MayorLongrieexplainedtheprocessofholdingaclosedcitycouncilmeetingandclosedthe meetingbasedupontheattorney-clientprivilegepursuanttoMinn.Stat. § 13D.05, subd. 3(b). 1.MarkhamPondRetainingWallDiscussionwithAttorneyonLegalStrategy Declarationtoopensession. MayorLongriereopenedthemeetingforitem2. 2.DiscussiononVisitorPresentations a.CouncilmemberRossbachgaveareportregardingVisitorPresentations. Afteralengthydiscussionthecouncildecidedtoputthisontheagendaforthenextcouncil meetingbeforeactioncanbetaken. E.ADJOURNMENT MayorLongrieadjournedthemeetingat7:02p.m. April14,2008 1 CityCouncil/ManagerWorkshopMinutes Agenda Item E3 MINUTES MAPLEWOODCITYCOUNCIL 7:00p.m.,Monday,April14,2008 CouncilChambers,CityHall MeetingNo.10-08 A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at7:10p.m.byMayorLongrie. B.PLEDGEOFALLEGIANCE C.ROLLCALL DianaLongrie,MayorPresent ErikHjelle,CouncilmemberPresent KathleenJuenemann,CouncilmemberPresent JohnNephew,CouncilmemberPresent WillRossbach,CouncilmemberPresent D.APPROVALOFAGENDA L5.Discussionofcouncilbehaviorandcommentstothepublicandthemedia CouncilmemberNephew M3.ArborDay Councilmember Juenemann M4.LMCITSafety&LossWorkshop Councilmember Nephew M5.BlowingSmoke Councilmember Nephew M6.3M Mayor Longrie M7.RecyclingofPrinterCartridges Mayor Longrie M8.GemLake Mayor Longrie M9.BeaverLake Mayor Longrie M10.MetCouncilWorkshop Mayor Longrie CouncilmemberHjellemovedtoapprovetheagendaasamended. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. E.APPROVALOFMINUTES March24,2008,ClosedSessionMeeting CouncilmemberRossbachmovedtoapprovethe Minutes assubmitted. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. April14,2008 1 CityCouncilMeetingMinutes March24,2008,WorkshopMeetingMinutes CouncilmemberRossbachmovedtoapprovethe assubmitted. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. CouncilmemberJuenemannhadacorrectiontotheminutesonpage9,item7,andpage11,item Juenemann 8,changingthesecondedbymotionfromCouncilmemberHjelletoCouncilmember. March24,2008,CityCouncilMeetingMinutesas CouncilmemberHjellemovedtoapprovethe amended . SecondedbyCouncilmemberRossbach.Ayes All Themotionpassed. March31,2008,ContinuationofMarch24,2008, CouncilmemberHjellemovedtoapprovethe CityCouncilMeetingMinutes assubmitted. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. F.APPOINTMENTS/PRESENTATIONS 1.SwearinginCeremonyforEMSDirectorBJJungmann a.MaplewoodFireChief,SteveLukingavethepresentation. b.MayorLongrieadministeredtheOathtoEMSDirector,BJJungmann.TheMayor andCouncilcongratulatedandwelcomedBJJungmanntotheCityofMaplewood. 2.PresentationandDiscussiononCountyDispatchwithDavidTwa,RamseyCounty ManagerandScottWilliams,DispatchManager a.RamseyCountyManager,DavidTwagavethepresentationandaddressedthe council. b.RamseyCountyDirectorofEmergencyCommunications,ScottWilliams addressedandansweredquestionsofthecouncil. G.PUBLICHEARINGS 1.UpperAftonRoadImprovements,CityProject07-27 a.PublicHearing7:00p.m. b.ResolutionOrderingImprovementAfterPublicHearing(4votes) c.CivilEngineer,SteveKummergavethepresentationandansweredquestionsof thecouncil. d.ProjectManager,SEH,3535VadnaisCenterDrive,VadnaisHeights,addressed andansweredquestionsofthecouncil. e.ActingCityManager,PublicWorksDirector,ChuckAhlansweredquestionsofthe council. MayorLongrieopenedthepublichearing. April14,2008 2 CityCouncilMeetingMinutes 1.RitaBrenner,2673UpperAftonRoad,Maplewood.Ms.Brennerspokeregardingher approvaloftheproject. MayorLongrieclosedthepublichearing. CouncilmemberRossbachmovedtoapprovetheResolutionfortheUpperAftonRoad Improvements,CityProject07-27. RESOLUTION08-04-049 ORDERINGIMPROVEMENTAFTERPUBLICHEARING WHEREAS,aresolutionofthecitycounciladoptedthe24thdayofMarch,2008,fixeda dateforacouncilhearingontheproposedstreetimprovementsfortheUpperAftonRoad Improvements,CityProject07-27,and WHEREAS,tendaysmailednoticeandtwoweekspublishednoticeofthehearingwas given,andthehearingwasdulyheldonApril14th,2008,andthecouncilhasheardallpersons desiringtobeheardonthematterandhasfullyconsideredthesame; NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOF MAPLEWOOD,MINNESOTA: 1.Thatitisnecessary,cost-effectiveandfeasible,asdetailedinthefeasibilityreport,that theCityofMaplewoodmakeimprovementstotheUpperAftonRoadImprovements,CityProject 07-27. 2.Suchimprovementisherebyorderedasproposedinthecouncilresolutionadoptedthe14th dayofApril2008. 3.TheCity s consultant, SEH, is the designated engineer for this improvement project and is herebydirectedtopreparefinalplansandspecificationsforthemakingofsaidimprovement. 4.Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessaryto implementthefinancingplanfortheproject.Aprojectbudgetof$1,091,300.00shallbe established.Theproposedfinancingplanisasfollows: FinancingPlan UpperAftonRoadImprovements,CityProject07-27 Bonds-MSA650,290.00$ 60% SpecialAssessments41,010.00$ 4% SanitarySewerFund200,000.00$ 18% EnvironmentalUtility200,000.00$ 18% Total1,091,300.00$100% SecondedbyCouncilmemberHjelle.Ayes Councilmembers Hjelle, Juenemann,Nephew &Rossbach Nay Mayor Longrie Themotionpassed. April14,2008 3 CityCouncilMeetingMinutes MayorLongriesaidshewouldhavepreferredtohavemoreinformationregardinghowmuch moneyforthisprojectwouldbecomingfromtheEnvironmentalUtilityTaxFundandtheSewer Fund.Ifthecityendsuphavingtogetbondingforthismoneythatwouldmeanthecitywouldbe bondingagainstmoneythatthecityhasn t collected yet. H.VISITORPRESENTATIONS 1.ElizabethSletten,2747ClarenceStreetNorth,Maplewood,addressedthecouncil.Ms. SlettenspokeregardingtheApril7,2008,CouncilMeetingregardingtheLeagueof MinnesotaCitiesandlitigationthatthecityisinvolvedin. 2.DavidSchelling,1955GreenbrierStreet,Maplewood,addressedthecouncil.Mr. SchellingspokeregardingtherecentarticlesthathavebeenprintedintheSt.Paul PioneerPressregardingtheCityofMaplewoodandgavehisopinionthattheCityof Maplewoodshouldbeaudited. 3.VeronicaSletten,2747ClarenceStreetNorth,Maplewood,addressedthecouncil.Ms. Slettensaidsheisveryconcernedaboutcitymeetingsnotbeingtelevised.Ms.Sletten questionedthestatusofapreviousincidentthatoccurredinherneighborhood.Shealso mentionedapotentialsafetyconcernofhersregardingpitbullslivinginherneighborhood. Ms.SlettensaidshefelttheMaplewoodCodeEnforcementOfficerwasnotdoingasgood ofajobasthecouncilfelthewasandreferredtoatelevisionthatwasleftinthestreetfor alengthytimebeforeaneighborfinallyremoveditafternoactionwastakenbythecode enforcementoffier. 4.NancyLazaryan,addressedthecouncil.Ms.Lazaryanspokeregardingvisitor presentationsandtheworkthatCouncilmemberRossbachputintothevisitor presentationsreportthatwasdiscussedduringthecouncilworkshopthatproceededthe councilmeeting.ShealsospokeregardinganongoingproblemshehashadwiththeCity ofMaplewood. 5.BillSchriener,1098BeaverCreekParkway,Maplewood.Mr.Schrienerspokeregarding theenvironmentalconcernsthatthecouncildiscussedatthelastcouncilmeeting.Hewas veryhappytohearthecommentsmadebythecounciluntilthecouncilapprovedan apartmentbuildingthatwouldbebuilt15feetfromawetland.Healsospokeregarding howdangerousthestreetintersectiononLakewoodDriveisandhewantedtogoon recordthatsomeonewilleitherbeseriouslyinjuredorkilledatthisintersectionandthatit shouldbecorrectedbeforesomethingtragichappens. 6.BobZick,2515WhiteBearAvenue,Maplewood.Mr.Zickspokeregardingthecouncil policyandprocedureitemL5.thatwasaddedtotheagendabyCouncilmemberNephew. Mr.Zicksaidthisdiscussionitemshouldbeputontheagendaoneweekaheadoftime. HealsospokeregardingthearticlesthathavebeenprintedintheSt.PaulPioneerPress Newspaperandvoicedhisconcerns. I.CONSENTAGENDA 1.CouncilmemberHjellemovedtoapproveitems1,5,7,8,and9. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. April14,2008 4 CityCouncilMeetingMinutes 2.CouncilmemberNephewmovedtoapproveitem2. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 3.CouncilmemberHjellemovedtoapproveitem3. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 4.CouncilmemberHjellemovedtoapproveitem4. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 5.CouncilmemberJuenemannmovedtoapproveitem6. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 1.ApprovalofClaims CouncilmemberHjellemovedapprovalofclaims. ACCOUNTSPAYABLE: $-------------Checks#thru# $147,891.16Disbursementsviadebitstocheckingaccount Dated03/13/08thru03/20/08 $717,956.64Checks#75100thru#75186 dated03/25/08thru04/01/08 $291,319.94Disbursementsviadebitstocheckingaccount dated03/20/08thru03/28/08 $212,695.12Checks#75187thru#75247 $161,761.32Disbursementsviadebitstocheckingaccount _________________Dated03/28/08thru04/03/08 $1,531,624.18TotalAccountsPayable PAYROLL $459,126.87PayrollChecksandDirectDepositsdated03/21/08 $2,974.84PayrollDeductioncheck#1004903thru#1004905 dated03/21/08 $451,138.55PayrollChecksandDirectDepositsdated04/04/08 April14,2008 5 CityCouncilMeetingMinutes $2,961.83PayrollDeductioncheck#1004980thru#1004982 _________________Dated04/04/08 $916,202.09TotalPayroll GRANDTOTAL $2,447,826.27 SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 2.EastTwinsBabeRuthWakefieldParkUseAgreement CouncilmemberNephewmovedtoapprovetheEastTwinsBabeRuthWakefieldParkUse Agreementfor2008. WAKEFIELDPARKUSEAGREEMENT THISAGREEMENT, madeandenteredintothis14thdayofApril,2008,byandbetween theCITYOFMAPLEWOOD,amunicipalcorporationofthestateofMinnesota,hereinafter referredtoas"theCity"andtheEastTwinsBabeRuth,aMinnesotacorporation,hereinafter referredtoas"ETBR"; WHEREAS, theCityistheownerofcertainpropertydescribedbelowandcommonly knownasWakefieldPark;and WHEREAS, ETBRdesirestousesaidpropertyandcontinuetooperateitasaBabeRuth leagueballparkforrecreationalpurposes; NOWTHEREFORE,ETBRANDTHECITYAGREEASFOLLOWS: 1.DESCRIPTIONOFPREMISES.TheCitygrantstoETBRtherighttouse,enjoyandcontrol thefollowingdescribedpremisesinRamseyCounty,Minnesota: WAKEFIELDPARK,subjecttothestreetsandexceptthewest200feet,thesouth____feetof theSE1/4WesterlyofthecenterlineofProsperityAvenue,inSec.15,T.29,R.22. 2.TERM.Thisagreementisforatermoften(10)yearsbeginningonthedateofexecution.This Agreementmayberenewedforanadditionalten(10)yearsfromexpirationthereofandin subsequentten(10)yearincrementsthereafterupontherequestofETBRandapprovalby theCity. 3.CONSIDERATION.ETBRmayusethepropertyhereindescribeduponthepaymentofone dollar($1.00)andthefulfillmentofthetermsstatedhereinafterinparagraph6. 4.PLANNINGANDCONSTRUCTION.Beforemakinganychangesorimprovements,ETBR shallsubmitamasterplanofthepremises,includingacompletelayoutforuseofareas, possibleplayequipment,anticipatedutilities,gradingandidentificationofplantingstothe MaplewoodCityCouncilforapproval.Allimprovementsandconstructionshallbedonein compliancewithapplicableCitycode,ordinancesandlaw.Aspartoftheapprovedplan, ETBRmayattachfixturesorsignsanderectfixturesorstructuressubjecttotheapprovalof theCityinoruponthepremisesinaccordancewithCitycode,ordinancesandlaw. 5.MAINTENANCEOFPREMISES.ETBRshallberesponsibleforthemaintenanceofthe propertyfurnishedunderthisAgreement.ETBRshallmaintainthepropertyingoodrepairand April14,2008 6 CityCouncilMeetingMinutes tenantableconditionduringtheperiodofthisAgreementinaccordancewithgoodpark maintenancepractices.TheMaplewoodCityCouncilshallapproveanyenvironmental intrusionswhichmayaffecttheaestheticsofthepark.ETBRshallseetoitthatallutilitiesand wiresareplacedundergroundwhereverpossibleifpermittedbyCitycode,ordinancesand law.ETBRassumesfullresponsibilityfortheactsandconductofalleventparticipantsandall personsadmittedtothepropertybyconsentofETBRorpersonsactingonbehalfofETBR. ETBRshallbeliabletotheCityforanydamagestopropertyorotherCitypropertycausedby suchparticipantsandpersons.TheCityshallbelikewiseliabletoETBRforanyandall damagetothepropertyorfacilitiescausedbyparticipantsadmittedtothepropertybyconsent oftheCityorpersonsactingonbehalftotheCity. 6.ADDITIONALTERMSANDCONDITIONS a.ETBRherebyagreesthatitwillindemnifyandthesavetheCityharmlessfromanyandallclaims fordamagewhichtheCitymaybeunderlawrequiredtopayforinjuryordamagecausedbythe negligenceofETBR,anyofitsagentsoremployeesbyvirtueofitsoperationandcontrolofthe premises. SEEATTACHEDINDEMNIFICATION/INSURANCEAPPENDIXA b.ETBRagreesthatanyprintedadvertisingforanyeventwilladvertisethatnoalcoholofanykind maybebroughtintothepark. c.ETBRagreestoworkwiththeCityforMondaythroughFridaydaytimeandoff-seasonusageof thepropertyfortheCityofMaplewoodRecreationDepartmentactivitieswherefeasible.TheCity, throughitsCitizenServicesDirector,shallobtainwrittenpermissionfromETBRbefore schedulinganyactivityontheproperty.Ifpermissionisnotgrantedandtheissuecannotbe resolved,thismattershallberesolvedthroughdisputeresolution.TheCityherebyagreesthatit willindemnifyandsaveETBRharmlessfromclaimsfordamageorinjurycausedbythe negligenceoftheCityduringtheCity'susageorCity'sactivitiesontheproperty.The indemnificationandholdharmlessislimitedtostatutoryamounts. d.TheCitymayterminatethisAgreementwithoneyear'swrittennoticeonlyuponproofETBRhas violatedthetermsofthisAgreementandsubjecttotheArbitrationClausesetforthbelow. e.ETBRagreestomeetasneededwiththeCityCitizenServicesDirectortodiscusstheoperation ofthepropertyandtoaddressanyconcernsofeitherpartytothisAgreement. f.ETBRshallfullycomplywithalllaws,ordinances,rulesandregulationsoftheCity,andall federal,stateandlocalgovernmentagencieshavingjurisdictionoverthefacility. 7.ARBITRATIONAGREEMENTIDISPUTERESOLUTION.TheCityandETBRagreethatinthe eventadisputeshallariseregardingtheoperation,continuance,renewalorterminationofthis Agreementandthepartiesareunabletoamicablyresolvetheirdifferences,saiddisputeshall belitigatedbeforeaneutralandindependentarbitratoraccordingtothefollowingprocedure: a.Anypartymustnotifytheotherparty,inwriting,oftheexistenceofadisagreement,disputeor claim,statingthenatureofsuchdisagreement,disputeorclaimwithspecificity;and b.Onthedateofreceiptofsuchnotice,theCityandETBRshalladviseeachotheroftheidentityof therepresentativewhowillbeavailabletomeetassoonasreasonablypossible(notlaterthan fivebusinessdaysfromthedateofreceiptofthewrittencomplaint)forthesolepurposeof selectingamutuallyacceptablethirdpersontoparticipateintheresolutionofthedisagreement, disputeorclaim.Thepartyinitiatingthenoticetothissection.shallmakearrangementsfor locationofsuchmeeting;and April14,2008 7 CityCouncilMeetingMinutes c.Assoonasreasonablypossiblefollowingtheidentificationofsuchthirdparty(notlaterthanten businessdaysfromreceiptofthewrittencomplaint),ameetinginvolvingtherepresentativesof boththeCityandETBRandthethirdparty,shallbeheldatthetimeandplacedesignatedby suchparties.Atsuchmeeting,theidentifieddisagreement,disputeorclaim,shallbeheardand consideredbythethirdparty. d.Intheeventthat(1)Thepartiesarenotabletoagreeuponselectionofathirdpartytoparticipate intheresolutionprocessor(2)Eitherpartyrefusestoacceptthedecisionsreferencedasabove- captioned,thesoleremedyhereundershallbeterminatedofthisagreementpursuanttothe terminationprovisionandamortizationscheduleifapplicable. e.ThecostsandfeesforthethirdpersonshallbeborneequallybetweenETBRandtheCity. 8.AMORTIZATION.IfthisAgreementiseitherterminatedornotrenewedafter10years,forany reason,thepartiesagreethatETBRshallbereimbursedbytheCityforanyandall improvementsmadetotheproperty.Saidreimbursementsshallbecalculatedbysubtracting 5%peryearbasedupontheinvoicevalueofsaidimprovements.Invoiceimprovements meantheamountactuallypaidbyETBRforsaidimprovements.The5%reimbursementshall beappliedtothecalendaryearinwhichtheinvoicewaspaidandproratedtothedaythe invoicedamountwasactuallypaid. 9.APPLICABLELAW.ThisAgreementshallbeconstruedaccordingtothelawsoftheStateof Minnesota. 10.ENTIREAGREEMENT.ThisAgreementconstitutestheentireAgreementbetweenETBRand theCity.NoprovisionsofthisAgreementmaybechanged,waivedorterminatedunlessdone inwritingexecutedbybothETBRandtheCity. CITYOFMAPLEWOODEASTTWINSBABERUTH,INC. By:_________________________________By:________________________________ DianaLongrieMichaelSnaza Its:MayorIts:President By:________________________________ ChuckAhl Its:ActingCityManager INDEMNIFICATION/INSURANCE AppendixA INDEMNIFICATION Tothefullestextentpermittedbylaw,ETBRshallindemnifytheCity,itsmembers,employees, agentsandothersactingontheCity'sbehalf,holdthemharmlessanddefendandprotectthem fromandagainstanyandallloss,damageliability,claim,costorexpense(specificallyincluding attorneys'feesandothercostsandexpensesofinvestigationanddefense)ofanysort,resulting frominjuryordeathtoanypersonorfromlossofordamagetoanyproperty,causedbythe negligenceofETBR,whichoccursinorontheproperty,ontheCity'spropertysurroundingthe subjectproperty(includingtheparkinglotoronpublicpathwaysabuttingtheproperty)duringthe termofthisagreementorotherwiseinconnectionwithorarisingoutoftheuse,orfrominjury, April14,2008 8 CityCouncilMeetingMinutes deathordamageinanywayconnectedwiththesaleofanyproduct,program,oritemssoldby ETBRoritsdesigneeduringtheuseperiodorotherwiseinconnectionwiththeuseresultingfrom thenegligenceofETBR. ETBRassumesallliabilitywithrespecttoanycomplaints,violationsorclaimsofAmericanswith DisabilitiesActand/orMinnesotaStatutes.363.02,etal,astheseallegationspertaintoETBR conductandETBRagreestosaveharmlessand/orindemnifyCityfromanysuchclaims, includingbutnotlimitedto,costs,expensesandreasonableattorneysfeesarisingoutofETBR's violationofanyoftheAmericanswithDisabilitiesActand/orMinnesotaStatutes.363.02orany otherlaw,statuteorordinance.ItistheintentofETBRtoindemnifytheCityforanycomplaintsor violationsoftheAmericanswithDisabilitiesActorMinnesotaStatutes.363.02,etalwhichmay ariseinconnectionwiththeactivitiesofETBR,itsofficers,agentsorinviteeswithrespecttouse. GOVERNMENTALLIMITEDLIABILITY NotwithstandinganythingtothecontraryinthisAgreement,theCitydoesnotwaiveanystatutory limitedimmunityfrommunicipaltortliabilityavailabletoitunderMinn.Stat.Ch.466.Such statutorylimitedimmunityshallapplywhetheranaction,claim,demandorlawsuitisinitiatedby ETBRorbyanythirdparty. INSURANCE WhereapplicableETBRagreestoprovideandmaintainatalltimesduringtheuseperiodsuch insurancecoverage s as set forth in this section and to otherwise comply with the provisions that follow: Workers'Compensation:Workers'compensationinsuranceincompliancewithallapplicable statutes.Suchpolicyshallincludeemployers'liabilitycoverageinatleastsuchamountsasare customarilyprovidedinworkers'compensationpoliciesissuedinMinnesota. GeneralLiability:"Commercialgeneralliabilityinsurance"coverage(insuranceservicesoffice formtitle),providingcoverageonan"occurrence"ratherthana"claimsmade"basis,which policyshallinclude,butnotbelimitedto,coverageforbodilyinjurypropertydamage,personal injury,contractualliability(applyingtothisAgreement),independentcontractors,andproducts- completedoperationsliability.Suchcoveragemaybeprovidedunderanequivalentpolicyform (orforms)solongassuchequivalentform(orforms)affordscoveragewhichisatleastasbroad. Aninsuranceservicesoffice"comprehensivegeneralliability"policywhichincludesabroadform endorsementGL0404(InsuranceServiceOfficedesignation)shallbeconsideredtobean acceptableequivalentpolicyform.SuchpolicyshallincludetheCityasAdditionalInsured thereunder. ETBRagreestomaintainatalltimesduringtheperiodofthisAgreementacombinedgeneral liabilitypolicyofatleast$1,000.000.00eachoccurrence,applyingtoliabilityforbodilyinjury, personalinjury,andpropertydamage,whichcombinedlimitmaybesatisfiedbythelimitafforded underitscommercia1generalliabilitypolicy,ofequivalentpolicy,orbysuchpolicyincombination withthelimitsaffordedbyanumbrellaorexcessliabilitypolicyorpolicies;provided,thatthe coverageaffordedunderanysuchumbrellaorexcessliabilitypolicyisinallmaterialrespectsat leastasbroadasthataffordedunderanysuchumbrellaorexcessliabilitypolicyisinallrespects atleastasbroadasthataffordedbytheunderlyingcommercialgeneralliabilitypolicy(or equivalentunderlyingpolicy),andfurther,thattheCityisincludedasAdditionalInsured thereunder. Suchcommercialgeneralliabilitypolicyandumbrellaorexcessliabilitypolicy(orpolicies)may provideaggregatelimitsforsomeorallofthecoveragesaffordedthereundersolongassuch aggregatelimitshavenot,asofthebeginningoftheuseperiodoratanytimeduringtheuse April14,2008 9 CityCouncilMeetingMinutes period,beenreducedtolessthantherequiredeachoccurrencelimitstatedabove,andfurther, thattheumbrellaorexcessliabilitypolicyprovidescoveragefromthepointthatsuchaggregate limitsintheunderlyingcommercialgeneralliabilitypolicybecomereducedorexhausted.An umbrellaorexcessliabilitypolicywhich"dropsdown"torespondimmediatelyoverreduced underlyinglimits,orinplaceofexhaustedunderlyinglimits,butsubjecttoadeductibleor "retention"amount,shallbeacceptableinthisregardsolongassuchdeductibleorretention amountdoesnotcauseETBR'stotaldeductibleorretentionforeachoccurrencetoexceed $10.000.00. AdditionalInsurance:TheCityshallhavetherighttorequirethatETBRsecureanyadditional insurance,oradditionalfeaturetoexistinginsurance,astheCitymayreasonablyrequireforthe protectionofitsinterestsorthoseofthepublic.ETBRshallproceedwithduediligencetomake everygoodfaithefforttopromptlycomplywithanysuchadditionalrequirement(s). __________,20__,ETBRshallprovide EvidenceofInsurance:Onorbeforethe_____dayof theCitywithevidencethattheinsurancecoveragerequiredhereunderwillbeinfullforceand effectduringuseperiod.Intheeventthatanysuchinsurancerenewsoristerminatedduringthe useperiod,ETBRshallpromptlyprovidetheCitywithevidencethatsuchcoveragewillbe renewedorreplaceduponterminationwithinsurancethatcomplieswiththeseprovisions.Such evidenceofinsuranceshallbeintheformofastandardcertificateofinsurance,orinsuchother formattheCitymayreasonablyrequest,andshallcontainsufficientinformationtoallowtheCity todeterminewhetherthereiscompliancewiththeseprovisions.AttherequestoftheCity,ETBR shall,inadditiontoprovidingsuchevidenceofinsurance,promptlyfurnishtheCitywitha complete(andifsorequested,insurer-certified)copyofeachinsurancepolicyintendedtoprovide coveragerequiredhereunder.Allsuchpoliciesshallbeendorsedtorequirethattheinsurer provideatleast30daysnoticetotheCitypriortotheeffectivedateofthepolicycancellation, non-renewalormaterialadversechangeincoverageterms. Insurers;Policies:Allpoliciesofinsurancerequiredhereundershallbeissuedbyfinancially responsibleinsurer,andallsuchinsurersmustbeacceptabletotheCity.Suchacceptanceby theCityshallnotbeunreasonablywithheldordelayed.AninsurerwithacurrentA.M.Best CompanyratingofatleastA:VIIshallbeconclusivelydeemedtobeacceptable.Inallother instances,theCityshallhave15businessdaysfromthedayofreceiptofETBR'sevidenceof insurancetoadviseETBRinwritingofanyinsurerthatisnotacceptabletotheCity.IftheCity doesnotrespondinwritingwithinthe15dayperiod,ETBR'sinsurer(s)shallbedeemedtobe acceptabletotheCity. Noncompliance:IntheeventofthefailureofETBRtomaintainsuchinsuranceand/ortofurnish satisfactoryevidencethereofasrequiredherein,theCityshallhavetherighttopurchasesuch insuranceonbehalfofETBR,whichagreestoprovideallnecessaryandappropriateinformation thereforeandtopaythecostthereoftotheCityimmediatelyuponpresentationoftheinvoice. LossInformation:AttherequestoftheCity,ETBRshallpromptlyfurnishlossinformation concerningallliabilityclaimsbroughtagainstETBR(oranyotherinsuredunderETBR'spolicies) thatmayaffecttheamountofliabilityinsuranceavailableforthebenefitandprotectionoftheCity underthissection.Suchlossinformationshallincludesuchspecificsandbeinsuchformasthe Citymayreasonablyrequire. ReleaseandWaiver:ETBRagreestorelyentirelyuponitsownpropertyinsuranceforrecovery withrespecttoanydamage,lossorinjurytotheirpropertyinterests.Unlesssuchdamage,lossor injuryisduetothenegligentactsoftheCity,itsagents,employeesorduringaCitysponsored event. InsuranceTerms:InsurancetermsnototherwisedefinedinthisAgreementshallbeinterpreted consistentwithinsuranceindustryusage. April14,2008 10 CityCouncilMeetingMinutes SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 3.AgreementforSoftballOfficialCoordinator CouncilmemberHjellemovedtoapprovetheAgreementfortheSoftballOfficialCoordinatorfor 2008. IndependentContractor AgreementforSoftballOfficialCoordinator TheCityofMaplewood(hereinafterreferredtoas City) and the Softball Official Coordinator, independentcontractor,(hereinafterreferredtoas Coordinator) have entered into this contract wherebyContractorwillprovideservicestotheCityasSoftballOfficialCoordinator. TheSoftballOfficialCoordinator,independentcontractor,shallperformthefollowingservices: 1.TheCoordinatorwillberesponsibleforrecruiting,assigningandsupervisingsoftball officials; 2.TheCoordinatorwillberesponsibleforthegeneralorganizationandadministrationof officialschedulingandrecordkeeping; 3.TheCoordinatorwillmaintainaccuraterecordsanddataconcerningeachofficial; 4.TheCitywillprovidetheCoordinatorwithLeaguerules,schedules,andother documentationneededtoproperlyperformCoordinator s responsibilities; 5.TheCoordinatorwillattendcoachesandofficialsmeetingsasCoordinator s schedule permits; 6.TheCoordinatorwillalsoattendprotesthearingsasamemberoftheProtestCommittee; 7.TheCoordinatorwillprovideinputastotheoverallimprovementoftheSoftballProgram; 8.TheCoordinatorisresponsibleforassistingtheCitywithsupervisionofofficialsongame days; 9.TheCoordinatorshallensurethatallofficialsareMRPA-USSSAcertified; TheSoftballOfficialCoordinator,independentcontractor,willbecompensatedasfollows: 1.Thepaymentforservicesshallbeforwarded,approximatelyeverytwoweeks,upon receiptofaninvoicefromtheindependentcontractor; a)Payshallbe$24.50perfulfilledgameassignment(includingforfeits);thispayment includesthecoordinator s fee and the umpires fee; b)Gamescanceledbytheumpireatthefieldwillbepaidattherateof$6.125per scheduledgame,buttheumpireshallreceiveaminimumof$24.50forgoingtothefield; c)Whenumpiresarenotifiedofcanceledgamesduetoinclementweathereitherbefore goingtothefieldorbefore5:00PMthechargewillbe$2.00pergamecanceled; April14,2008 11 CityCouncilMeetingMinutes d)Gamescanceled,before5:00PM,forreasonsotherthaninclementweather,whichwill bemadeupatalaterdate,willresultinachargeof$2.00withthefollowingexceptions: 1)Gamescanceledthathaveascheduledgamebeforeandafterthecanceled gamewillbecharged$24.50; 2)Gamescanceledthatresultintheumpirebeingscheduledforonegame;the chargewillbe$36.75forthatgame. TheCityandCoordinatoragreeasfollows: 1.ThattheCoordinatorisanindependentcontractorandnotanemployeeoftheCity; 2.ThattheCoordinatorisresponsibleforpaymentoffederal,FICAandstateincometaxesand thattheCitywillnotbewithholdingsuchtaxes; 3.ThattheCoordinatorisnotcoveredunderMinnesotaUnemploymentCompensationRulesand agreesthattheCoordinatorhasnoclaimforbenefitsundersuchwhenthiscontractisterminated; 4.ThattheCoordinatorwillprovidetheCitywithacompletedW-9priortocommencingservices; 5.ThattheCitywillprovideForm1099toCoordinatorreflectingtotalremittancespaidtothe Coordinatorforanyapplicablecalendaryear.The1099willberemittedtothecoordinatorby January31oftheyearfollowingtheyearinwhichremittancesaremade; 6.TheCoordinatorwillprovideitsownequipmenttoperformtheduties; 7.TheCoordinatorwillgovernitsownhoursinordertoadequatelycompletethiscontract; 8.TheCoordinatorshallstatetotheCitywhetherornotitshallobtainhisownworker s compensationinsuranceandallotherinsurancenecessaryforcompletionofthecontract; SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 4.ConditionalUsePermitReviewRamseyCountyCorrectionalFacility(297Century AvenueSouth) CouncilmemberHjellemovedtoapprovetheConditionalUsePermitReviewfortheRamsey CountyCorrectionalFacility(297CenturyAvenueSouth).ThisCUPshallbereviewedagainin oneyear. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. 5.FinalPlat-CenturyTrailsCommons(CenturyandLarpenteurAvenues) April14,2008 12 CityCouncilMeetingMinutes CouncilmemberHjellemovedtoapprovetheFinalPlatdatedApril1,2008,forCenturyTrails Commons(CenturyandLarpenteurAvenues). SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 6.DonationtoLandfallCopsNKidsFishingClinic CouncilmemberJuenemannmovedtoapprovetheDonationtoLandfallCops N Kids Fishing ClinicfromSt.PaulHarley-Davidson/Buellfor$150. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 7.KohlmanLaneAreaStreetImprovements,CityProject07-21,ApprovalofWaterand SanitarySewerAgreementswithLittleCanada CouncilmemberHjellemovedtoapprovetheWaterandSanitarySewerJoint-Powers agreementswiththeCityofLittleCanadafortheKohlmanLaneAreaStreetImprovements,for CityProject07-21,andauthorizeMayorLongrieandActingCityManagerAhltoexecutethe agreementssignifyingCityCouncilapproval.MinorrevisionsapprovedbytheCityAttorneyare authorizedasneeded. AGREEMENTBETWEEN CITYOFMAPLEWOOD AND CITYOFLITTLECANADA WATERAGREEMENT th ThisAgreement,madeandenteredintothis14dayofApril,2008,bytheCityof Maplewood(hereinafter Maplewood), a municipal corporation of the State of Minnesota, and the CityofLittleCanada(hereinafter Little Canada), a municipal corporation of the State of Minnesota. RECITALS WHEREAS ,MaplewoodintendstoreconstructtheroadwayonKellerParkwayfromKeller ParkwayandArcadeStreet,southerlytoKohlmanLane,thennorthonKohlmanLane,toinclude KohlmanCourtandMeadowlarkLaneeastofKohlmanLane,theneasterlyonBeamAvenueto thecul-de-sac.Thereconstructionprojectwillinclude,butnotbelimitedto,theextensionofthe watermainfromLittleCanadaatKellerParkwayandArcadeStreettotheMaplewoodproperties inthereconstructionareasdescribedabove.SaidwatermainwillbeavailableatKohlmanLane andBeamAvenuetoaccommodatefuturedevelopmentinLittleCanadaandprovidesforthe abilitytoloopthewatersystemtoLaBoreRoadinLittleCanada.Maplewoodwilldesignand constructsaidwatermain. NOW,THEREFORE ,inconsiderationofthemutualcovenantsandpromisesmade herein,thepartiesagreeasfollows: SECTION1 TERMSANDCONVEYANCEOFTITLE April14,2008 13 CityCouncilMeetingMinutes LittleCanadadoesherebygrantpermissiontoMaplewoodtoconnecttoLittleCanada s water systemforthepurposeofsupplyingwaterservicetotheMaplewoodresidentsonKellerParkway fromKellerParkwayandArcade,southerlytoKohlmanLane,thennorthonKohlmanLane,to includeKohlmanCourtandMeadowlarkLaneeastofKohlmanLane,easterlyonBeamAvenue tothecul-de-sac. AfterconstructionandconnectionofsaidwatermaintoLittleCanada s water system, Maplewood will,byresolutionofitsCityCouncilandbyappropriatedeedofconveyanceacceptabletoLittle Canada,conveytoLittleCanadaallofitsright,titleandinteresttoallwatermains,firehydrants, serviceconnectionsandappurtenancesconstructedandownedbyMaplewoodaspartofthe reconstructionprojectofKellerParkwayfromKellerParkwayandArcade,southerlytoKohlman Lane,toincludeKohlmanCourtandMeadowlarkLaneeastofKohlmanLane,easterlyonBeam Avenuetothecul-de-sac.Itisintendedbythepartiesthatthesaidconveyancesshallbefree andclearofallliensandencumbrances,whatsoever,andthereaftertitleshallremainwithLittle Canada. SECTION2 CONSOLIDATIONORACQUISITION IntheeventthatLittleCanadaceasestooperateinitspresentformorduetoanacquisitionofits watersystemassetsbyanotherentity,itistheintentofLittleCanadaandMaplewoodtoprotect therightofMaplewood s properties to the continued supply of an adequate water service. Therefore,totheextentlegallypermissible,LittleCanadawillinsurethatinanyconveyanceor changeinwaterassetownership,Maplewoodwillhavetheoptiontoeitherterminatethis agreementornegotiateanewwaterserviceagreementwiththenewownerorentity. SECTION3 WARRANTY LittleCanadaandMaplewoodfurtheragreethatasMaplewoodconstructsandcontractsforthe constructionofnewmains,servicesandappurtenancestobeconnectedtotheLittleCanada watersystemandsuppliedwithwaterbyLittleCanada,thatLittleCanadashallnotbe responsibleforthemaintenanceorrepairstosuchnewlyconstructedadditionstothewater supplysystemuntil(1)yearfromthedatethesamehavebeenplacedinoperation,oruntilLittle CanadahasnotifiedMaplewoodinwritingoftheacceptanceofsuchinstallation,whicheverdate isearlier.AtsuchtimethatLittleCanadaassumesresponsibilityforthemaintenanceandrepair ofsaidnewwatersystemfacilities,Maplewoodwillconveysaidfacilitiesaccordingtothe conditionsofSection1,TermsandConveyanceofTitle. SECTION4 SERVICECONNECTIONSAPPLICATIONS NewapplicationsforwaterserviceconnectionsshallbemadetoandthroughLittleCanadawith allapplicablechargessuchasbutnotlimitedtowateravailabilityconnectioncharge,meterfee, waterturn-onthatmayexistatthedateoftheconnection.EachapplicantshallfurnishtoLittle Canada,acertifiedstreetaddressestablishedbyMaplewood. SECTON5 METERS&METERREADING April14,2008 14 CityCouncilMeetingMinutes LittleCanadashallfurnish,installandmaintainallcustomermetersandshallhavefull responsibilityforreadingmetersandforthebillingandcollectionofwateraccounts.Little CanadashallsetratesforwaterchargestoMaplewoodresidentsinthesamemannertothatof LittleCanadaresidents. SECTION6 SANITARYSEWER&MISCELLANEOUS UTILITYBILLING&COLLECTIONSERVICES MaplewoodagreestohaveLittleCanadaperformthebilling,collectionandcustomerservice functionsforresidentialandcommercialsanitarysewerservicetothosepropertieswherethe watersystemsupplieswaterserviceandthosepropertiesservedgroundwaterthroughwells usingthesameproceduresasiscurrentlyperformedforexistingMaplewoodaddresses.The designationofeachnewlydevelopedaccountaseitherresidentialorcommercialwillbe determinedbyMaplewoodandprovidedtoLittleCanada. Morespecifically,LittleCanadawillcontinuetobillMaplewoodresidentialandcommercial sanitaryseweraccountsonavolumebasis,withresidentialaccountsbilledonthewinterquarter waterbasis.Commercialaccountswillbebilledonavolumebasisthroughouttheyearonthe samebillingcycleasestablishedbyLittleCanadaforwaterbilling. Aminimumsewerchargewillbeappliedtoanyaccountwhenthereisnowaterconsumptionand wherenonoticetodiscontinuewaterservicetotheaccounthasbeenreceivedbyLittleCanada foraccountsconnectedtoMaplewoodsewer.Maplewoodwillcontinuetodeterminethe minimumsewerchargetoresidentialandcommercialaccounts,andwillprovidetoLittleCanada. Maplewoodwillcontinuetoestablishthevolumesewerratesforresidentialandcommercial accounts,andwillprovidetoLittleCanadaatleastthirty(30)dayspriortoanybillingtowhichthe ratesaretobeapplied. Anyothermiscellaneousutilitybillingssuchas,butnotlimitedtorecyclingandstormwater charges,willcontinuetobebilledbyLittleCanadaonMaplewood s behalf. Applicable billing amountsorrateswillbedeterminedbyMaplewoodandwillbeprovidedtoLittleCanada. LittleCanadawillcontinuetofurnishaquarterlyremittancereporttoMaplewood,ormonthlyif billingsaredonemonthly,detailingallbillingsandadjustmentsbyaddressforallMaplewood locations.LittleCanadawillcontinuetodeduct$3.50peraccountperbillingasremunerationfor theirbilling,collectionandcustomerservicefunctions.Theremunerationratemaybereviewed annuallybyLittleCanadawhoshallnotifyMaplewoodinwritingofanychangeinthe remunerationrateandthetimingofthechange. SECTION7 AGREEMENTAMENDMENTS MaplewoodandLittleCanadaagreethatfromtimetotime,changestothisagreementmaybe necessary.MaplewoodandLittleCanadaagreethatsaidchangeswillbeintheformof addendumstothisagreementdulyapprovedbyandexecutedonbehalfoftherespectiveparties. SECTION8 MEETINGS April14,2008 15 CityCouncilMeetingMinutes LittleCanada,throughitsPublicWorksDepartmentordesignee,agreestomeetattherequestof Maplewoodshouldanyissuesariseunderthisagreement.Thepurposeofsaidmeetingsshall betodiscussissueswhichaffectthesubstantiverightsofthepartiesunderthisagreement.The timeandplaceofanysuchmeeting,hereunder,shallbedeterminedbythepartieswith reasonablenoticetooneanother.Thepartiesretaintherighttoconductmeetingsthroughother electronicmeansasisacceptabletobothparties. SECTION9 AGREEMENTSUBJECTTODATAPRACTICESACT ThisagreementshallbesubjecttotheMinnesotaDataPracticesAct,atMinnesotaStatutes Chapter13,comparableprovisionsandFederalLaw. SECTION10 MEDIATIONOFDISPUTES Anyandalldisputesbetweenthepartiesunderandconcerningthisagreement,includingits formationandtheenteringintotheclauseitself,shallbesubjecttomediation.Thedisputeshall besubmittedtoamediatorselectedandagreeduponbythepartieswithinthirty(30)days.Inthe eventthatthepartiescannotagreetoamediator,amediatorshallbechosenbytheChiefJudge oftheRamseyCountyDistrictCourt.Thecostsofmediationshallbeequallydividedbetweenthe parties. SECTION11 COMPLETENESSOFTHEAGREEMENT Thisdocumentcontainsallthetermsandconditionsofthisagreement,andanyalterationsor variationsofthetermsofthisagreementshallbeinvalidunlessmadeinwritingandsignedbythe partiesasreferredtoinSection7,AgreementAmendments.Therearenootherunderstandings, representationsoragreements,writtenororal,notincorporatedherein.Ifanypartofthis agreementisdeclarednullandvoidbylaw,theremainingparagraphsofsaidagreementshallbe valid. SECTION12 CONTROLLINGLAW ThisagreementismadepursuanttoMinnesotaStateLawandMinn.Stat. § 471.59 (Joint ExerciseofPowers).Intheeventofadispute,thelawsoftheStateofMinnesotashallbe controlling. SECTION13 NOTICES Wheneveritshallberequiredorpermittedbythisagreementthatnoticeordemandbegivenor servedbyeitherpartytoorontheotherparty,suchnoticeordemandshallbedelivered personallyormailedbyUnitedStatesmailtotheaddresseshereinaftersetforthbycertifiedmail. Suchnoticeordemandshallbedeemedtimelygivenwhendeliveredpersonallyorwhen depositedinthemailinaccordancewiththeabove.Theaddressesofthepartiesheretoforsuch mailpurposesareasfollows,untilwrittennoticeofsuchaddresshasbeengiven: CityManagerCityAdministrator CityofMaplewoodCityofLittleCanada 1830CountyRoadBEast515LittleCanadaRoadEast Maplewood,MN55109LittleCanada,MN55117 INWITNESSWHEREOF ,thepartieshaveexecutedthisAgreementonthis _________dayof_______________,2008 April14,2008 16 CityCouncilMeetingMinutes CITYOFMAPLEWOODCITYOFLITTLECANADA ________________________________________________ MayorMayor ________________________________________________ CityManagerCityAdministrator ________________________________________________ ApprovedastoformbyLegalCounselApprovedastoformbyLegalCounsel SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 8.ApprovalofSanitarySewerAgreementwithLittleCanada(PalmCourt) CouncilmemberHjellemovedtoapprovetheSanitarySewerUse/ConnectionAgreementwith theCityofLittleCanada(PalmCourt)andauthorizeMayorLongrieandActingCityManagerAhl toexecutetheagreementsignifyingCityCouncilapproval.Minorrevisionsasapprovedbythe CityAttorneyareauthorizedasneeded. AGREEMENTBETWEENCITYOFMAPLEWOODANDCITYOFLITTLECANADA SANITARYSEWERUSE/CONNECTIONAGREEMENT th ThisAgreement,madeandenteredintothis14dayofApril,2008,bytheCityof Maplewood(hereinafter Maplewood), a municipal corporation of the State of Minnesota and theCityofLittleCanada(hereinafter Little Canada), a municipal corporation of the State of Minnesota. RECITALS WHEREAS ,aportionofMaplewoodsewersystemisconnectedtothe s public sanitary LittleCanadasanitarysewersystemforthepurposeoftransportingsanitarysewagefrom Maplewood s Sewer District 12, and the following agreement is intended to ratify the mutual understandingandagreementrelatedtothisconnection. NOW,THEREFORE, inconsiderationofthemutualcovenantsandpromisesmade herein,thepartiesagreeasfollows: SECTION1 TERMS April14,2008 17 CityCouncilMeetingMinutes 1) LittleCanadadoesherebyratifyMaplewood s sanitary sewer connections from Maplewood s Sewer District 12, to the Little Canada sewer system west of Keller Parkway and southofPalmCourt. 2) TheMaplewoodsewersystemconnectedtotheLittleCanadasewersystemshallbeused solelyforthepurposeofconveyingsanitarysewage,andMaplewoodshallnotpermitorallow anystormwaterrunofftoenterthesewersystem.Additionally,itisunderstoodthatLittleCanada mayconductperiodicmeteringofflows.IfitisdeterminedthatMaplewoodiscontributing inflow/infiltrationofstormwaterintothesanitarysewersystem,Maplewoodshalltakeimmediate stepstoeliminatetheinflow/infiltration.MaplewoodalsoagreestoreimburseLittleCanadathe applicableMetropolitanCouncilEnvironmentalServicestreatmentchargesassociatedwiththe estimatedinflowandinfiltrationgeneratedfromsewerlinesoriginatinginMaplewood. MaplewoodmayinstallameterinthelineimmediatelypriortoMaplewood s flow entering the LittleCanadaliftstationsasthebasisforprospectivecharges. 3) MaplewoodagreestoreimburseLittleCanadainaccordancewiththepriormemorandum ofunderstandingsummarizingthebillingandreimbursementarrangementsforallInter- Communityutilityservicescurrentlyfollowed.IfMaplewoodchoosestoinstallanaccurately readingflowmeterasdescribedinSectionI.2,thechargecalculationwillbeasdescribedin SectionI.2andwillreplacecurrentbillingarrangements. 4) MaplewoodandLittleCanadashalleachberesponsibleforthemaintenanceandrepairof theirrespectivesanitarysewersystems.Maplewoodagreestoholdharmless,indemnify,and defendLittleCanadafromanyandallclaimsfordamagestopersonsorpropertyarisingfrom intentionalmisuseornegligentuse,operation,ormaintenanceofthesewersthatareownedand maintainedbyMaplewoodandauthorizedasconnectedtotheLittleCanadasanitarysewer systempursuanttothisagreement.LittleCanadaagreestoholdharmless,indemnify,and defendMaplewoodfromanyandallclaimsfordamagestopersonsorpropertyarisingfrom intentionalmisuseornegligentuse,operationormaintenanceofthesewersthatareownedand maintainedbyLittleCanada.Undernocircumstances,however,shallapartyberequiredtopay onbehalfofitselfandotherparties,anyamountsinexcessofthelimitsonliabilityestablishedin MinnesotaStatutesChapter466applicabletoanyoneparty.Thelimitsofliabilityforsomeorall ofthepartiesmaynotbeaddedtogethertodeterminethemaximumamountofliabilityforany party. SECTION2 BILLING LittleCanadashalloperateandmaintaintheLiftStationservingtheMaplewoodproperties,and thecostofoperationandmaintenanceshallbesharedbyLittleCanadaandMaplewoodbased onthepercentageofflowfromMaplewood.AllmajorrepairsorreplacementstoLittleCanada LiftStationshallbeperformedbyLittleCanadaandthecostsincurredthereforeshallbeshared betweenLittleCanadaandMaplewoodwithMaplewoodpayingaproportionatesharebasedon thepercentageofflowfromMaplewood.MaplewoodagreestoreimburseLittleCanadain st accordancewiththeabovewhenbilledbyLittleCanadatoMaplewoodonorbeforeMarch1of thefollowingyear. MaplewoodalsoagreestoreimburseLittleCanadaforthecostofsewagetreatmentasis currentlythepracticefortheaddresseswithflowagetotheliftstationcitedabove.Little Canadawillbillallservicesprovidedtotheaddress. April14,2008 18 CityCouncilMeetingMinutes SECTION3 DURATION UponmutualconsentofMaplewoodandLittleCanada,thisAgreementmaybeamendedand/or terminatedatanytime.Aftersuchtermination,thepartiesshallhavenofurtherobligationor responsibilityunderthisAgreement. Upon60daywrittennoticeMaplewoodmayunilaterallyterminatethisAgreementif MaplewoodhascompletelydisconnectedfromtheLittleCanadasanitarysewerlineand providesproofofthedisconnectiontoLittleCanada. SECTION4 MEETINGS Maplewood,throughitsPublicWorksDepartmentordesignee,agreestomeetattherequestof LittleCanadashouldanyissuesariseunderthisAgreement.Thepurposeofsaidmeetings shallbetodiscussissueswhichaffectthesubstantiverightsofthepartiesunderthis Agreement.Thetimeandplaceofanysuchmeeting,hereunder,shallbedeterminedbythe partieswithreasonablenoticetooneanother.Thepartiesretaintherighttoconductmeetings throughotherelectronicmeansasisacceptabletobothparties. SECTION5 AGREEMENTSUBJECTTODATAPRACTICESACT ThisAgreementshallbesubjecttotheMinnesotaDataPracticesAct,atMinnesota StatutesChapter13,comparableprovisionsandFederalLaw. SECTION6 MEDIATIONOFDISPUTES AnyandalldisputesbetweenthepartiesunderandconcerningthisAgreement,includingits formationandtheenteringintotheclauseitself,shallbesubjecttomediation.Thedisputeshall besubmittedtoamediatorselectedandagreeduponbythepartieswithinthirty(30)days.Inthe eventthatthepartiescannotagreetoamediator,amediatorshallbechosenbytheChiefJudge oftheRamseyCountyDistrictCourt.Thecostsofmediationshallbeequallydividedbetweenthe parties. §§ SECTION7 April14,2008 19 CityCouncilMeetingMinutes COMPLETENESSOFTHEAGREEMENT ThisdocumentcontainsallthetermsandconditionsofthisAgreement,andanyalterationsor variationsofthetermsofthisAgreementshallbeinvalidunlessmadeinwritingandsignedbythe parties.Therearenootherunderstandings,representationsoragreements,writtenororal,not incorporatedherein.IfanypartofthisAgreementisdeclarednullandvoidbylaw,theremaining paragraphsofsaidAgreementshallbevalid. SECTION8 CONTROLLINGLAW ThisAgreementismadepursuanttoMinnesotaStateLawandMinnesota.Statutes § 471.59(JointExerciseofPowers).Intheeventofadispute,thelawsoftheStateof Minnesotashallbecontrolling. SECTION 9NOTICES WheneveritshallberequiredorpermittedbythisAgreementthatnoticeordemandbegivenor servedbyeitherpartytoorontheotherparty,suchnoticeordemandshallbedelivered personallyormailedbyUnitedStatesmailtotheaddresseshereinaftersetforthbycertifiedmail. Suchnoticeordemandshallbedeemedtimelygivenwhendeliveredpersonallyorwhen depositedinthemailinaccordancewiththeabove.Theaddressesofthepartiesheretoforsuch mailpurposesareasfollows,untilwrittennoticeofsuchaddresshasbeengiven: CityManagerCityAdministrator CityofMaplewoodCityofLittleCanada 1830CountyRoadBEast515LittleCanadaRoadEast Maplewood,MN55109LittleCanada,MN55117 INWITNESSWHEREOF, thepartieshaveexecutedthisAgreementonthis14thdayof April,2008. CITYOFMAPLEWOODCITYOFLITTLECANADA ______________________________________________________________ MayorMayor ______________________________________________________________ ActingCityManagerCityAdministrator _______________________________________________________________ ApprovedastoformbyLegalCounselApprovedastoformbyLegalCounsel April14,2008 20 CityCouncilMeetingMinutes SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. th 9.AgreementwithMelroseNorthPyrotechnicsfor4ofJulyFireworks th CouncilmemberHjellemovedtoapprovethe4ofJulyFireworksAgreementwithMelroseNorth th Pyrotechnicsfor$10,000andtheNoiseControlWaiverfortheJuly4celebrationatHazelwood Park. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. J.AWARDOFBIDS 1.PrioryPublicImprovements,CityProject07-24,ResolutionReceivingBidsand AwardingConstructionContract a.CivilEngineer,SteveKummergavethepresentationandansweredquestionsof thecouncil. CouncilmemberHjellemovedtoapprovetheResolutionfortheAwardofBidstoNodland Constructionfor$689,702.54forPrioryPublicImprovements,CityProject07-24. RESOLUTION08-04-050 AWARDOFBIDS BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA,thatthe bidofNodlandConstructionintheamountof$689,702.54isthelowestresponsiblebidforthe constructionofPrioryPublicImprovements City Project 07-24, and the mayor and clerk are herebyauthorizedanddirectedtoenterintoacontractwithsaidbidderforandonbehalfofthe city. Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessaryto implementthefinancingplanfortheproject. th Adoptedbythecouncilonthis14dayofApril,2008. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. TheCounciltookabreakat9:05p.m. Themeetingreconvenedat9:15p.m. April14,2008 21 CityCouncilMeetingMinutes K.UNFINISHEDBUSINESS 1.CodeAmendmentsProcedures,PublicHearings,ApplicationsandInitiation(Second Reading). a.Planner,KenRobertsgavethepresentationandansweredquestionsofthecouncil. table CouncilmemberNephewmovedtothe(SecondReading)oftheProposedOrdinance Amendmentsinorderforstafftomakeappropriatechangesandbringthisbacktothenext councilmeeting. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 2.CodeAmendmentsLawfulGamblingOrdinance(SecondReading) a.CityClerk,DirectorCitizenServices,KarenGuilfoilegavethereportandanswered questionsofthecouncil. CouncilmemberRossbachmovedtoapprovethe(SecondReading)CodeAmendments Lawful GamblingOrdinance. POSTINLILLIENEWS Ordinance881 Chapter22 LAWFULGAMBLING ArticleI.InGeneral Sec.22-1.Gamblingprohibitions. ArticleII.Lawfulgambling Sec.22-2.Adoptionofstatelawbyreference. Sec.22-3.Citymaybemorerestrictivethanstatelaw. Sec.22-4.Purpose. Sec.22-5.Definitions. Sec.22-6.Lawfulgamblingpermitted. Sec.22-7.Location. Sec.22-8.Conditions. Sec.22-9.Lawfulgamblingaton-saleestablishments. Sec.22-10.Councilapproval. Sec.22-11.Applicationandlocalapprovalofpremisespermits. Sec.22-12.Localpermits. Sec.22-13.Revocationandsuspensionoflocalpermit. Sec.22-14.Licenseandpermitdisplay. Sec.22-15.Notificationofmaterialchangestoapplication. Sec.22-16.Contributionofnetprofitstofundadministeredbycity. Sec.22-17.Designatedtradearea. Sec.22-18.Recordsandreporting. Sec.22-19.Penalty. Sec.22-20.Severability. Sec.22-21.Effectivedate. April14,2008 22 CityCouncilMeetingMinutes ARTICLEI.INGENERAL Sec.22-1.Gamblingprohibitions. (a)Anypersonengagedingamblingasaparticipantthereinoranypersonwhoknowinglypermits gamblingonhispremises,suchgamblingbeingdefiedasgamblingwithinthemeaningofMinn. Stats. §§609.75 609.762, shall be guilty of a misdemeanor. (b)Allkindsanddescriptionsofgaming,gamblingandfraudulentdevicesandpracticesingaming andallplayingofdiceorothergamesofchanceareherebyprohibited. (c)Allroulettetables;allfarobanks;allcraptables;allgamblingwithcards,gamingtablesor gamblingdevices;alldescriptionsofgamingandgambling;allhousesandplacesforthepurpose ofgamblingandfraudulentdevicesandpractices;andallplayingofcards,diceorothergamesof chanceareherebyprohibitedfrombeingsetup,usedorkeptforgamingorgamblingpurposesin thecity. (d)Nopersonshallbetanymoneyorotherpropertyatoruponorinanygamingorgamblingtable, gameordeviceprohibitedbythissection. (e)Nopersonshallkeepanyhouseorplaceforthepurposeofgamblingnorshallanypersonsuffer orallowanygamingtable,bankorgamblingdeviceorgamblingequipmentprohibitedinthis sectiontobesetuporusedforthepurposeofgaminginanyhouse,building,boat,lot,hotel, motel,shop,ward,room,spaceorgardenbelongingtohim,occupiedbyhimoroverwhichhe hasnocontrol. (f)Ifanypersonshallengageinagamblinggameormakeuseofanygamblingdeviceorequipment prohibitedbythissectionorshallkeeptables,furniture,fixturesorinstrumentsforgamingor gamblingorusedorintendedforuseingamingorgambling,inoroutofanyhouse,roomor place,suchtables,instrumentsorequipmentmaybeseizedandtakenintocustodybyanypolice officer.Itisherebymadetheexpresseddutyofallpoliceofficerstoenteranyplace,house,room, tentorboothandseizethegamingtables,instruments,fixturesorequipmentandholdandkeep thegamingtables,instruments,fixturesorequipment. (g)Nopersonshallvisitanyplace,houseorroomused,occupiedorinanywaydesignedforgaming orgamblingpurposesandtherebetanymoneyorvaluablethingonanygameordevice,either playedwithcards,diceorotherwise.Itshallbethedutyofthepoliceofficerstovisitallhouses, places,rooms,tentsorboothswhereanysuchgamblingiscarriedoninviolationofthissection andtoarrestallpersonsviolatingthissection. (h)Nopersonshall,withinthecity,whetherdirectlyorindirectly,betorriskanymoneyorother propertyatoruponanygame,device,horserace,contestofanykindwhateveroruponthe happeningofanyevent,whethersucheventtakesplacewithinorwithoutthecitylimits,orthe resultofanysucheventorengageinanygamingorgamblingofanykindwhatever,inwhich moneyorotherpropertyisdirectlyorindirectlybet,wagered,stakedorrisked,oraidorabet, directlyorindirectly,anyotherpersoninthedoingofanysuchacts. (i)Thissectionshallnotapplytothegameofbingo,asdefinedbystatelaw,ifsuchgameofbingois dulylicensedpursuanttostatelawandthisCodeorothercityordinance. (j)Notwithstandingtheothersubsectionsofthissection,afraternal,religious,veterans or other nonprofitorganizationmaysetuptooperateagamblingdeviceorconductaraffle,asdefinedin Minn.Stats. § 349.12, if licensed by the city and conducted pursuant to Minn. Stats.§ 340.12, and apersonmaymanufacture,sellorofferforsaleagamblingdevicetosuchorganization. April14,2008 23 CityCouncilMeetingMinutes ARTICLEII.LAWFULGAMBLING Sec.22-2.Adoptionofstatelawbyreference. TheprovisionsofMinnesotaStatutes,Chapter349,astheymaybeamendedfromtimetotime,with referencetothedefinitionofterms,conditionsofoperation,provisionsrelatingtosales,andallother matterspertainingtolawfulgamblingareherebyadoptedbyreferenceandaremadeapartofthis ordinanceasifsetoutinfull.ItistheintentionoftheCouncilthatallfutureamendmentsofMinnesota Statutes,Chapter349,areherebyadoptedbyreferenceorreferencedasiftheyhadbeeninexistenceat thetimethisordinancewasadopted. Sec.22-3.Citymaybemorerestrictivethanstatelaw. ThecouncilisauthorizedbytheprovisionsofMinnesotaStatutes,Section349.213,asitmaybe amendedfromtimetotime,toimpose,andhasimposedinthisordinance,additionalrestrictionson gamblingwithinitslimitsbeyondthosecontainedinMinnesotaStatutes,Chapter349,asitmaybe amendedfromtimetotime. Sec.22-4.Purpose. ThepurposeofthisordinanceistoregulatelawfulgamblingwithintheCityofMaplewood,topreventits commercialization,toinsuretheintegrityofoperations,andtoprovidefortheuseofnetprofitsonlyfor lawfulpurposes. Sec.22-5.Definitions. InadditiontothedefinitionscontainedinMinnesotaStatutes,Section349.12,asitmaybeamended fromtimetotime,thefollowingtermsaredefinedforpurposesofthisordinance: BOARD,asusedinthisordinance,meanstheStateofMinnesotaGamblingControlBoard. CITY,asusedinthisordinance,meanstheCityofMaplewood. COUNCIL,asusedinthisordinance,meanstheCityCounciloftheCityofMaplewood. LICENSEDORGANIZATION,asusedinthisordinance,meansanorganizationlicensedbytheBoard. LOCALPERMIT,asusedinthisordinance,meansapermitissuedbythecity. TRADEAREA,asusedinthisordinance,isdefinedastheCityofMaplewoodandeachcityand townshipcontiguoustotheCityofMaplewood. RAFFLE, Raffle" is an activity that requires no skill in order to win a prize. Prizes are awarded through thepurchaseofchances. Sec.22-6.Lawfulgamblingpermitted. LawfulgamblingispermittedwithinthecityprovideditisconductedinaccordancewithMinnesota Statutes,Sections609.75-609.763,inclusive,astheymaybeamendedfromtimetotime;Minnesota Statutes,Sections349.11-349.23,inclusive,astheymaybeamendedfromtimetotime;andthis ordinance. April14,2008 24 CityCouncilMeetingMinutes Sec.22-7.Location. (a)Lawfulgamblingunderlicenseissuedbythestatelawfulgamblingboardmaybeconductedonly atthefollowinglocations: (1)Inthelicensedorganization s hall where it has its regular meetings. No organization shall rent, lease,oroccupy,directlyorindirectly,anyotherpropertyforthepurposeofconductinggambling, exceptanon-saleestablishmentaspermittedinthisdivision. (2)Inlicensedon-saleliquor,wine,andbeerestablishments. (3)Notwithstandingsubsections(a)(1)and(2)ofthissection,raffleonlylicensesmaybeapproved foranyproperlocation. (b)Nolocationshallbeapprovedforgamblingunlessitcomplieswiththeapplicablezoning,building, fire,andhealthcodesofthecity. Sec.22-8.Conditions. Theconductoflawfulgamblingunderlicenseissuedbythestatelawfulgamblingcontrolboardshallbe subjecttothefollowingconditionsinthecity: )Nosale,consumption,orpossessionofliquor,wine,3.2percentmaltliquorshallbepermitted (1 duringgamblingconductedbyalicensedorganization,exceptaspermittedunderavalidon-sale liquor,wine,or3.2percentmaltliquorlicenseorabottleclubpermit;provided,further,thatno sale,consumption,orpossessionofliquor,wine,or3.2percentmaltliquorshallbepermittedin theroomwhereabingosessionistakingplace. (2)Theorganizationmusthavebeeninexistenceforthreeyearsprecedingthelicenseapplication asaregisteredMinnesotanonprofitcorporationorasanorganizationdesignatedasexemptfrom thepaymentofincometaxesbytheInternalRevenueCode.Theorganizationmusthaveatleast 15activemembers. (3)Beforeanypersonmayserveasgamblingmanagerforanyorganizationlicensedtoconduct gamblinginthecity,thatpersonmusthavesatisfactorilycompletedacourseofinstruction conductedbythestatelawfulgamblingcontrolboardonthedutiesandresponsibilitiesofthe gamblingmanager. Sec.22-9.Lawfulgamblingaton-saleestablishments. Lawfulgamblingaton-saleliquor,wine,and3.2percentmaltliquorestablishmentsshallbeConductedin compliancewiththefollowing: (1)Onlylicensesforlawfulgamblingandrafflesmaybeissued,exceptwherethelicensedgambling organizationalsoholdstheon-saleliquor,wine,or3.2percentmaltliquorlicensesforthe premises,inwhichcaseanygamblinglicensemaybeissued. (2)On-saleestablishmentsshallbelimitedtoonelicensedgamblingorganizationatanyonetimein thelicensedpremisesandanyroomsadjoiningthepremisesunderthesamemanagement.No leaseshallbemadewithoneorganizationwhileanotherleaseisineffectforthesameon-sale establishment. (3 )Everyagreementbetweenanonprofitorganizationandanon-salepremisesforgamblingshallbe intheformofawrittenlease.Thewrittenleaseshallbethecompleteagreementbetweenthe parties,andthereshallbenounwrittentermsorconditions. April14,2008 25 CityCouncilMeetingMinutes Theleaseshallspecificallyprovidethatthelesseeshalloperate onlyafterissuanceofalicenseandshallbesubjecttothetermsofthisdivision. )Acopyofanyleaseagreementbetweenanonprofitorganizationandanon-salelicenseeshallbe (4 filedwiththecityclerkandthepolicechiefwiththegamblinglicenseapplication. (5 )Aleaseagreementbetweenanonprofitorganizationandanon-saleestablishmentshallnot provideforrentalpaymentsbasedonapercentageofreceiptsofprofitsfromlawfulgambling. Thereshallbenoothercompensationpaidtotheon-saleestablishment,directlyorindirectly, otherthantherentalfeeprovidedintheleaseagreement.Themaximumrentalfeeshallbe accordingtostatelaw. (5)Allgamblingshallbeconductedfromaboothorotherareaproperlysegregatedfromtherestof thelicensed.Thephysicallayoutoftheareasetasidefor gamblingshallbesubjecttoapprovalofthepolicedepartment. (6)Thegamblingboothshallbeconstructedandmaintainedbythe organizationlicensedtoconductgamblingandshallbeundertheexclusivecontrolofthat organization.Theorganizationlicensedtoconductgamblingshall prominentlydisplayitsnameandlicensenumberatitsgamblingboothandshallindicatethatall profitsfromgamblingareforthebenefitoftheorganization. (7)Noemployeesoragentsoftheon-saleestablishmentshallhandlegamblingdevices,gambling money,prizes,orgamblingrecords;norshalltheyrecordwinners,replays,orfreegames;nor shalltheyotherwiseconductorassistthelicensedgamblingorganizationsinconductingthe gamblingoperation. (8)Nopersonshallbejointlyemployedbyboththenonprofitorganizationandtheon-sale establishment. (9)Thegamblingboothshallbeseparatefromtheliquorservicebar.Nogamblingshallbe conductedfromtheliquorservicebar. (10)Theorganizationlicensedtoconductgamblingshallhaveexclusivecontroloverallgambling devices,money,andrecords.Whenevertheorganizationisnotpresent,allgamblingdevices, money,andrecordsshallbesecurelylockedandshallbeinaccessibletoemployeesoftheon- saleestablishment. (11)Nogamblingfundsshallbecommingledwithfundsoftheon-saleestablishment. (12)Nofood,drink,orentertainmentdiscountsorotherpromotionsshallbeofferedinconjunctionwith thesaleofgamblingdevicesorchances. (13)Theon-saleestablishmentshallallowtheorganizationtoconductgamblingatanytimeduringits lawfulbusinesshoursandshallprohibitgamblingatanytimeotherthanitslawfulbusinesshours. April14,2008 26 CityCouncilMeetingMinutes )Theon-salelicenseeshallmakenoagreementswithanygamblingequipmentdistributorrequiring (14 theuseofhisgamblingequipmentintheestablishment. (15 )Subsections(6),(7),(8),(9),(10),and(11)ofthissectionshallnotapplywhenthelicensed gamblingorganizationisalsotheholderoftheon-salelicensefortheestablishmentwherethe gamblingisconducted. (16)Thecitycouncilmaydisapproveagamblinglicenseapplicationforanon-saleestablishmentin whichgamblingviolationshavepreviouslyoccurred. Section22-10.Councilapproval. LawfulgamblingauthorizedbyMinnesotaStatutes,Sections349.11-349.23,inclusive,astheymaybe amendedfromtimetotime,shallnotbeconductedunlessapprovedbythecouncil,subjecttothe provisionsofthisordinanceandstatelaw. Section22-11.Applicationandlocalapprovalofpremisespermits. (a)Anyorganizationseekingtoobtainapremisespermitorbingohalllicense,orrenewalofa premisespermitorbingohalllicensefromtheBoardshallfilewiththecityclerkanexecuted, completeduplicateapplication,togetherwithallexhibitsanddocumentsaccompanyingthe applicationasfiledwiththeBoard.Theapplicationandaccompanyingexhibitsanddocuments shallbefilednotlaterthanthree(3)daysaftertheyhavebeenfiledwiththeBoard. (b)Uponreceiptofanapplicationforissuanceorrenewalofapremisespermitorbingohalllicense, thecityclerkshalltransmittheapplicationtothechiefofpoliceforreviewandrecommendation. (c)Thechiefofpoliceshallinvestigatethematterandmakeitsreviewandrecommendationtothe citycouncilassoonaspossible,butinnoeventlaterthan45daysfollowingreceiptofthe notificationbythecity. (d)Organizationsorbingohallsapplyingforastateissuedpremisespermitshallpaythecityan investigationfeeassetbyStateStatuteforcitiesofthesecondclass.Thisfeeshallberefunded iftheapplicationiswithdrawnbeforetheinvestigationiscommenced. (e)Theapplicantshallbenotifiedinwritingofthedateofwhichthecouncilwillconsiderthe recommendation. (f)Thecouncilshallreceiveareportfromthecityclerkthatincludespertinentinformationfromthe backgroundinvestigationandconsidertheapplicationwithin45daysofthedatethatthe applicationwassubmitted. (g)Thecouncilshall,byresolution,approveordisapprovetheapplicationwithin60daysofthe receiptoftheapplication. (h)Thecouncilshalldisapproveanapplicationforissuanceorrenewalofapremisespermitforany ofthefollowingreasons: (1)Violationbythegamblingorganizationofanystatestatute,staterule,orcityordinancerelatingto gamblingwithinthelast3years. April14,2008 27 CityCouncilMeetingMinutes (2)Violationbytheon-saleestablishmentororganizationleasingitspremisesforgambling,ofany statestatute,staterule,orcityordinancerelatingtotheoperationoftheestablishment,including, butnotlimitedto,lawsrelatingtoalcoholicbeverages,gambling,controlledsubstances, suppressionofviceandprotectionofpublicsafetywithinthelast3years. (3)Lawfulgamblingwouldbeconductedatpremisesotherthanthoseforwhichanon-saleliquor licensehasbeenissued. (4)Lawfulgamblingwouldbeconductedatmorethan 4premises withinthecity. (5)Failureoftheapplicanttopaytheinvestigationfeewithintheprescribedtimelimit. (6)Operationofgamblingatthesitewouldbedetrimentaltohealth,safety,andwelfareofthe community. Otherwisethecouncilshallpassaresolutionapprovingtheapplication. Sec.22-12.Localpermits. (a)Noorganizationshallconductlawfulgamblingexcludedorexemptedfromstatelicensure requirementsbyMinnesotaStatute,Section349.166,asitmaybeamendedfromtimetotime, withoutavalidlocalpermit. (b)Applicationsforissuanceorrenewalofalocalpermitshallbeonaformprescribedbythecity. Theapplicationshallcontainthefollowinginformation: (1)Nameandaddressoftheorganizationrequestingthepermit. (2)Nameandaddressoftheofficersandpersonaccountingforreceipts,expenses,andprofitsfor theevent. (3)Datesofgamblingoccasionforwhichpermitisrequested. (4)Addressofpremiseswhereeventwilloccur. (5)Copyofrentalorleasingarrangement,ifany,connectedwiththeeventincludingrentaltobe chargedtoorganization. (6)Estimatedvalueofprizestobeawarded. (c)Whenfilinganapplicationfortheissuanceofalocalpermitunderthisdivision,theapplicantmust paytothecityclerk,infull,theamountofthepermitfeeasimposed,set,establishedandfixedby thecitycouncil. (d)Uponreceiptofanapplicationforissuanceorrenewalofalocalpermit,thecityclerkshall transmitthenotificationtothechiefofpoliceforitsreviewandrecommendation. (e)Thechiefofpoliceshallinvestigatethematterandmakereviewandrecommendationtothecity clerkassoonaspossibletobeincludedinthereportforthecouncil,butinnoeventlaterthan45 daysfollowingreceiptofthenotificationbythecity. (f)Theapplicantshallbenotifiedinwritingofthedateonwhichthecouncilwillconsiderthe recommendation. April14,2008 28 CityCouncilMeetingMinutes (g)Thecouncilshallreceivethepublicsafetydepartment s report and consider the application within 45daysofthedatetheapplicationwassubmittedtothecityclerk. (h)Thecouncilshalldisapproveanapplicationforissuanceorrenewalofapremisespermitforany ofthefollowingreasons: (1)Violationbythegamblingorganizationofanystatestatute,staterule,orcityordinancerelatingto gamblingwithinthelast3years. (2)Violationbytheon-saleestablishment,ororganizationleasingitspremisesforgambling,ofany statestatute,staterule,orcityordinancerelatingtotheoperationoftheestablishment,including, butnotlimitedto,lawsrelatingtotheoperationoftheestablishment,lawsrelatingtoalcoholic beverages,gambling,controlledsubstances,suppressionofviceandprotectionofpublicsafety withinthelast3years. (3)Theorganizationhasnotbeeninexistenceforatleast3consecutiveyearspriortothedateof application. (4)Theorganizationdoesnothaveatleast15activemembers. (5)Exemptedorexcludedlawfulgamblingwillnottakeplaceatapremisestheorganizationownsor rents. (6)Exemptedorexcludedlawfulgamblingwillnotbelimitedtopremisesforwhichanon-saleliquor licensehasbeenissued. (7)Exemptedorexcludedlawfulgamblingwilloccuratmorethan 4premises withinthecity. (8)Morethanonelicensed,qualifiedorganizationwillbeconductingexemptedorexcludedlawful gamblingactivitiesatanyonepremises. (9)Failureoftheapplicanttopaythepermitfeewithintheprescribedtimelimit. (10)Operationofgamblingatthesitewouldbedetrimentaltohealth,safety,andwelfareofthe community. Otherwisethecouncilshallapprovetheapplication. Sec.22-13.Revocationandsuspensionoflocalpermit. (a)Alocalpermitmayberevoked,ortemporarilysuspendedforaviolationbythegamblingorganization ofanystatestatute,staterule,orcityordinancerelatingtogambling. (b)Alicenseshallnotberevokedorsuspendeduntilnoticeandanopportunityforahearinghavefirst beengiventothepermittedperson.Thenoticeshallbepersonallyservedandshallstatetheprovision reasonablybelievedtobeviolated.Thenoticeshallalsostatethatthepermittedpersonmaydemanda hearingonthematter,inwhichcasethepermitwillnotbesuspendeduntilafterthehearingisheld.Ifthe permittedpersonrequestsahearing,thecouncilshallholdahearingonthematteratleastoneweek afterthedateonwhichtherequestismade.If,asaresultofthehearing,thecouncilfindsthatan ordinanceviolationexists,thenthecouncilmaysuspendorrevokethepermit. April14,2008 29 CityCouncilMeetingMinutes Sec.22-14.Licenseandpermitdisplay. Allpermitsissuedunderstatelaworthisordinanceshallbeprominentlydisplayedduringthepermityear atthepremiseswheregamblingisconducted. Sec.22-15.Notificationofmaterialchangestoapplication. Anorganizationholdingastateissuedpremisespermitoralocalpermitshallnotifythecityinwriting wheneveranymaterialchangeintheinformationsubmittedintheapplicationoccurswithintendaysof thechange. Sec.22-16.Contributionofnetprofitstofundadministeredbycity. (a)EachorganizationlicensedtoconductlawfulgamblingwithinthecitypursuanttoMinnesota Statute,Section349.16,asitmaybeamendedfromtimetotime,shallcontributetenpercentof itsnetprofitsderivedfromlawfulgamblinginthecitytoafundadministeredandregulatedbythe citywithoutcosttothefund.Thecityshalldisbursethefundsforlawfulpurposesasdefinedby MinnesotaStatutesSection349.12,Subdivision25,asitmaybeamendedfromtimetotime.An organizationisexemptfromlicensingunderMinn.Stats. s receipts from lawful gambling that§ 349.166arenotsubjecttoten-percentcontributionimposedbythissection. (b)Theten-percentcontributionimposedbythissectionshallbepaidtoafundadministeredand regulatedbythecity,withoutcosttothecity,fordisbursementforlawfulpurposesonamonthly basisandshallbereportedonaduplicatecopyofthegamblingtaxreturnfiledwiththestate lawfulgamblingcontrolboardeachmonth.Thereportshallbeanexactduplicateofthereport filedwiththestatelawfulgamblingcontrolboard,withoutdeletionsoradditions,andmustcontain thesignaturesoforganizationofficialsasrequiredonthereportform.Atthetimeofsubmittinga copyofthegamblingtaxreturn,eachorganizationshallalsofileacomputationofcharitable contributionform. Thegamblingtaxreturnandpaymentofthecontributionduemustbepostmarkedor,ifhand-delivered, receivedintheofficeofthefinancedirectoronorbeforethelastdayofthemonthfollowingthemonthfor whichthereportismade. Anincompletegamblingtaxreturnwillnotbeconsideredtimelyunlesscorrectedandreturnedbythedue dateforfiling.Delaysinthemailing,mailpickups,andpostmarkingaretheresponsibilityofthe organization. Thetaxreturnandcontributionshallbedeliveredto: FinanceandAdministrationManager CityofMaplewood 1830CountyRoadBEast Maplewood,MN55109 Checksshallbemadepayabletothecity. (c)Thereshallbeaninterestchargeofeightpercentperannumontheunpaidbalanceofall overduecontributionsowedbyanorganizationunderthissection. (d)Thecitycouncilshalldisapproveanypendingapplicationforrenewalortheoriginalissueofa lawfulgamblinglicenseforanyorganizationwhichowesdelinquentcontributionstothecity. Further,thepolicechiefmaynotifythestatelawfulgamblingboardofanyorganizationowing delinquentcontributionstothecityandmayrequestthattheboardrevokeorsuspendthe organization s license during the license year. The city council shall not issue or renew any on- April14,2008 30 CityCouncilMeetingMinutes saleoroff-salealcoholicbeveragelicense,bottleclubpermit,orfoodlicensetoanyorganization whichowesdelinquentcontributionstothecity.Theremediesinthissubsectionarenotexclusive andshallbeinadditiontoanyotherpowersandremediesprovidedbylaw. Sec.22-17.Designatedtradearea. (a)Eachorganizationlicensedtoconductgamblingwithinthecityshallexpend51percentofits lawfulpurposeexpendituresonlawfulpurposesconductedwithinthecity s trade area. (b)Thissectionappliesonlytolawfulpurposeexpendituresofgrossprofitsderivedfromgambling conductedatapremisewithinthecity s jurisdiction. Sec.22-18.Recordsandreporting. (a)Organizationsconductinglawfulgamblingshallfilewiththecityclerkonecopyofallrecordsand reportsrequiredtobefiledwiththeBoard,pursuanttoMinnesotaStatutes,Chapter349,asit maybeamendedfromtimetotime,andrulesadoptedpursuantthereto,astheymaybe amendedfromtimetotime.Therecordsandreportsshallbefiledonorbeforethedaytheyare requiredtobefiledwiththeBoard. (b)OrganizationlicensedbytheBoardshallfileareportwiththecityprovingcompliancewiththe tradeareaspendingrequirementsimposedbySection16.Suchreportshallbemadeonaform prescribedbythecityandshallbesubmittedannuallyandinadvanceofapplicationforrenewal. Sec.22-19.Penalty. Anypersonwhoviolates )Anyprovisionofthisordinance; (1 (2)MinnesotaStatutes,Sections609.75-609.763,inclusive,astheymaybeamendedfromtimeto time;or (3)MinnesotaStatutes,Sections349.11-349.21,astheymaybeamendedfromtimetotimeorany rulespromulgatedunderthosesections,astheymaybeamendedfromtimetotimeshallbe guiltyofamisdemeanorandshallbesubjecttoafineofnotmorethan$1,000orimprisonment foratermnottoexceed90days,orboth,plusineithercasethecostsofprosecution. Sec.22-20.Severability. Ifanyprovisionofthisordinanceisfoundtobeinvalidforanyreasonbyacourtofcompetentjurisdiction, thevalidityoftheremainingprovisionsshallnotbeaffected. Sec.22-21.Effectivedate. Thisordinancebecomeseffectiveonthedateofitspublication,oruponthepublicationofasummaryof theordinanceasprovidedbyMinnesotaStatute,Section412.191,Subdivision4,asitmaybeamended fromtimetotime,whichmeetstherequirementsofMinnesotaStatuteSection331A.01Subdivision.10, asitmaybeamendedfromtimetotime. PassedbytheCouncilthis114thdayofJuneApril,20078. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. April14,2008 31 CityCouncilMeetingMinutes 3.Approvalof2007-2008ContractBetweenCityofMaplewoodandMaplewood ConfidentialandSupervisoryAssociation (itemwaspulledfromtheagendapriortothemeeting.) 4.TimelineandSelectionProcessforMaplewoodCityManager Afteralengthydiscussionthecouncildecidedtocontinuethisdiscussionattheworkshopon April28,2008. 5.ResolutionAdoptinganOrdinancePertainingtoTelevisionofallCityCommissionand CouncilMeetings(SecondReading) a.CityAttorney,AlanKantrudaddressedthecouncil. Table CouncilmemberJuenemannmovedtothisitemuntilApril,28,2008,whenmorecomments areavailablefromthevariouscommissionsandboards. SecondedbyMayorLongrie.Ayes All Themotionpassed. L.NEWBUSINESS 1.CodeAmendmentsLargeAssembly(FirstReading)andPermitandFeeApproval a.CityClerk,DirectorCitizenServicesgavethereportandansweredquestionsofthe council. CouncilmemberNephewmovedtoapprovethe(FirstReading)oftheCodeAmendments Large AssemblyandPermitandFeeApprovalOrdinance. SecondedbyMayorLongrie.Ayes All Themotionpassed. 2.OpenSpaceTechnicalAdvisoryPanelDiscussion a.ActingCityManager,PublicWorksDirector,ChuckAhlgavethereportand answeredquestionsofthecouncil. CouncilmemberRossbachmovedtoapprovethattheOpenSpaceTechnicalAdvisoryPaneland retainitscurrentresponsibilitiesandstructureasoutlined. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 3.ConsiderPolicyonDepartmentContinuationPlanning(CouncilMemberHjelle) a.CouncilmemberHjellegavethereportregardingdepartmentswithincityhallcross- trainingemployeesintheeventanemployeeleavesthedepartmentandthereis nootheremployeethatknowshowtocarryoutacertaintask.Thiswasalengthy discussionbutnoactionwastaken April14,2008 32 CityCouncilMeetingMinutes 4.DiscussionofCouncilMemberRossbachsbehaviorinSherrieLeCase(Council MemberHjelle) a.CouncilmemberHjellereadaportionofhisreportinthecouncilpacket. b.CouncilmemberRossbachrespondedbyreadinghisstatementaloud. 5.Discussionofcouncilbehaviorandcommentstothepublicandthemedia CouncilmemberNephewwithdrewL5.andmotiontoextendthemeetingpastthecurfew. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. M.COUNCILPRESENTATIONS 1.RequestforIdeasandDesignsforBuildingaPersonalFirePit(CouncilMember Hjelle). CouncilmemberHjellewithdrewthisagendaitemandaskedtohaveitputontheagendaforApril 28,2008,duetothelatehour. 2.TheNicestFirePitinMaplewoodContest(CouncilMemberHjelle).Withdrawn untilApril28,2008. CouncilmemberHjellewithdrewthisagendaitemandaskedtohaveitputontheagendaforApril 28,2008,duetothelatehour. 3.ArborDay CouncilmemberJuenemannsaidApril26,2008,isArborDay.ArborDaywillbeobservedata celebrationattheMaplewoodNatureCenterwherefreeOakseedlingswillbehandedout. 4.LMCITSafety&LossWorkshop CouncilmemberNephewsaidheattendedaLeagueofMinnesotaCitiesSafety&LossWorkshop whichhefeltwasaveryinteresting.TheirnextworkshopwillbeThursday,April17,2008. 5.BlowingSmoke CouncilmemberNephewsaidmanypeoplehavehadconcernsregardingtheupcomingMay1, 2008,WoodBurningandRecreationalSmokeandEffectsmeeting.Therewillbefourpresenters theretospeakatthemeetingMay1,2008,at7:00p.m.inthecouncilchambers. 6.3M MayorLongriesaidshereceivedacallfromaconcernedMaplewoodresidentregarding somethingthatwasheardaboutadivisionof3MmovingtoIowa.MayorLongrieaskedActing CityManager,ChuckAhltofollowupwitha3Mrepresentativeaboutthis. 7.RecyclingofPrinterCartridges MayorLongriesaidsherecentlyvisitedCartridgeWorldwhichislocatedbytheMaplewoodMall. ArepresentativefromCartridgeWorldsaidtheywouldliketoworkwiththeCityofMaplewoodto setuparecyclinglocationateithertheCityHallbuildingorattheMCCwherepeoplecanbring theirprintercartridgestoberecycled.CartridgeWorldwouldpaytheCityofMaplewoodforthe numberofprintercartridgestoberecycled.MayorLongriepassedthecontactinformationforthe CartridgeWorldrepresentativetoMr.Ahl. April14,2008 33 CityCouncilMeetingMinutes 8.GemLake MayorLongriesaidafewweeksagoshewasinvitedtoattendthegrandopeningofthenewcity hallbuildingfortheCityofGemLake.DuringthegrandopeningtheWhiteBearLakeFire Departmentwasgivingawaystovetopfirestopcontainersaswellasfreesmokedetectors. 9.BeaverLake MayorLongriesaidshewasconcernedaboutinformationshereadonCouncilmemberNephew s website.MayorLongriefeltthisinformationwasamisrepresentationofhervoteregardingthe BeaverLakedevelopmentfortheapprovalofPlat4andPlat5. 10.MetCouncilWorkshop MayorLongriepassedinformationalongtothecouncilregardinganupcomingMetCouncil workshop. N.ADMINSTRATIVEPRESENTATIONS 1.UpcomingCityEvents. a.CityClerk,DirectorofCitizenServices,KarenGuilfoilegavethereport. th UpcomingCityEventsincludetheTasteofMaplewoodonJune19from5-9p.m.andtheGrand th Re-OpeningattheMCC.EntertainmentwillbeprovidedbytheRockinof Hollywoods. The 4 JulyCelebrationwillbeheldatHazelwoodPark.EntertainmentwillbeprovidedbytheLamont CranstonBandat6:00p.m.andFireworkswillbeginaround10:00p.m. 2.ReportonLettertoResidentsonMaplewoodFinancialSituation. a.ActingCityManager,PublicWorksDirector,ChuckAhlgaveashortreportontheletterhe wrotetoallMaplewoodresidentsaboutcityfinancesthatwasprintedinthecity newsletter. O.ADJOURNMENT MayorLongrieadjournedthemeetingat11:28p.m. April14,2008 34 CityCouncilMeetingMinutes Agenda Item F1 MEMORANDUM TO: City Manager FROM: David Fisher , Building Official Building Safety Week 2008 SUBJECT: DATE: April 3, 2008 INTRODUCTION Building Safety Week will be celebrated across the nation and around the world during the week of May 5 ? 11, 2008. Building Safety Week raises public awareness of building safety by promoting the use, enforcement and understanding of building safety and fire prevention codes. These are all to help protect lives and property. ?Building a Safer World Together? is the theme of Building Safety Discussion Week of 2008. Inspectors, plan reviewers and other code enforcement officials in the city work to ensure the structures you and your families live, work and play in are safe. The Maplewood inspection staff are active members of the International Code Council, an association that develops building safety and fire prevention codes that are used in more than 15,000 jurisdictions across the nation. Building Safety Week, first observed in 1980, is sponsored by the International Code Council Foundation, an organization dedicated to changing the devastating effects of natural disasters and other building tragedies at home and around the world. Our department is using Building Safety Week to educate the community. It is an opportunity to increase public awareness of the role building safety and fire prevention officials, local and state building departments and federal agencies play on the front line of defense to protect lives and property. They are the ?silent defenders? who are seldom seen but work daily to ensure safety in the built environment. RECOMMENDATION The City of Maplewood should demonstrate our commitment to building safety and fire prevention in our community by adopting the attached official proclamation designating May 5- 11, 2008, as Building Safety Week. Attachment: Building Safety Week 5-11 Proclamation P:DAVEproclamation2008 PROCLAMATION Adopted this 28th Day of April 2008 ______________________________________ Diana Longrie, Mayor ______________________________________ Karen Guilfoile, City Clerk Agenda Item G1 AGENDAREPORT TO: ChuckAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII SteveKummer,CivilEngineerII SUBJECT:KohlmanLaneAreaStreetImprovements,CityProject07-21 a.AssessmentHearing,7:00p.m. b.ApproveResolutionForAdoptionofAssessmentRoll c.ApproveResolutionforAwardingConstructionContract DATE: April18,2008 INTRODUCTION Allpropertyownershavebeenmailedanoticeoftheexactamountoftheirassessment,aswellasnotice thattheymustsubmitawrittenobjectioneitheratorpriortothehearingiftheydisagreewiththe assessmentamount.FinalplansandspecificationsfortheKohlmanLaneAreaStreetImprovementswere approvedbythecitycouncilonMarch24,2008,andauthorizationwasgiventoadvertiseforbids.Those bidswerereceivedandsubsequentlyopenedonFridayApril18,2008. Thecitycouncilshouldconducttheassessmenthearing,receiveanyobjections,referthoseobjectionsto thestaffforactionattheMay12,2008councilmeeting,andconsiderapprovingtheattachedresolution adoptingtheassessmentrollforallpropertiesexceptthosepropertieswithsubmittedobjections. Thecitycouncilwillalsoconsideracceptingthebidsandapprovingtheattachedresolutionawardingthe contract. ASSESSMENTS Theprojectinvolvesthereconstructionofabout0.90milesofresidentialstreetswithassociatedstorm sewer,sanitarysewer,andwatermainconstruction.TheproposedassessmentsfortheKohlmanLane AreaStreetImprovementstotal$529,200.Theassessmenttotalis$37,770lowerthantheproposal includedatthepublichearingbecauseseveralresidentswithaccessfromLindenLanehavealreadybeen assessedforwatermaininthepastandthepropertiesfrontingKohlmanCourthadwaterservicelaterals anda2-inchcopperwaterserviceinstalledinthecul-de-sacwhenthehouseswerefirstbuilt.Dueto updatedstandardsforwatermaininstallation,fireprotection,andwatermainflushingpurposes,itwas requiredthattheexisting2-inchcopperwaterserviceinKohlmanCourtberemovedandan8-inchwater mainbeinstalledinitsplace.Thefivepropertieswereoriginallytobeassessed$4,510forwater;however eachofthefivepropertieswillreceivea$1,240credittowardthisassessmentsincethewaterservicestubs th arealreadyinstalled.ThisinformationwasprovidedtocouncilattheregularmeetingonMarch24,2008. Acopyoftheassessmentrollisprovidedasasupplementtothisreport. Asoutlinedinthefeasibilitystudy,theassessmentsarebasedonthestandardratesapprovedbycouncil forthe2008constructionseason,andareasfollows: Residentialcompletestreetreconstructassessment$5,460perunit Residentialpartialstreetreconstructassessment$4,070perunit Residentialstormsewerassessment$900perunit Newwatermainandserviceassessment$4,510perunit Newsanitarysewermainandserviceassessment$4,510perunit Agenda Item G1 AssessmentObjectionsFiledtoDate AsofApril18,2008,staffhasreceivedtwowrittenobjectionstotheproposedassessmentsasfollows: 1.KarenBenker,2786KellerParkway(PIN04-29-22-32-0014):Itiscurrentlyproposedthatthelotbe assessedfor2assessmentunits(watermain,sanitarysewer,andstormsewer)sinceithasbeen verifiedthattheparcelcanbesplitintotwolots.Ms.Benkerisrequestingthattheassessmentfor thefuturelotbedeferred.ThisitemshouldbereferredtostaffforarecommendationonMay12, 2008. 2.RobertHjort,970KohlmanLane(PIN04-29-22-31-0019):Itiscurrentlyproposedthatthelotbe assessedfor2units(street,watermain,andstormsewer)sinceithasbeenverifiedthattheparcel canbesplitintotwolots.Mr.Hjortisrequestingthatthe1unitassessmentforthefuturelotbe deferred.(Itshouldbenotedthattodate,theCitydidnotreceiveaformalobjectionform,butthat Mr.HjortnotifiedtheCityinwritingonasurveythatwassentouttoresidentsonFebruary20, 2008).ThisitemshouldbereferredtostaffforarecommendationonMay12,2008. StaffwillreviewallobjectionsandprovidethecitycouncilrecommendationsformotionattheMay12,2008 citycouncilmeeting.ObjectionswillbereceiveduptoandaspartoftheassessmenthearingonApril28, 2008.Oncethehearingisclosed,nofurtherobjectionswillbeconsidered. AWARDOFBID Ninevalidbidswerereceived.Thebidformwasbrokendownintofourbidalternates.Table1 summarizesthebidsthatwerereceivedandreadaloudonApril18,2008. Allbidshavebeencheckedandtabulated.Theengineersestimatefortheworkhasbeenprovidedonthe bottomrowofthetableforcomparison.Comparingtheninebasebidswiththeengineersestimate,8of the9basebidsfallbelowtheestimate.TheapparentlowbidamountfromC.W.Houle,Inc.is8%below theengineersestimate.Thespreadshowninthe9bidsarereflectiveofthecontinuedcompetitivenature oftheconstructionmarket. LittleCanadaSewerWork:BidAlternates#2,#3and#4 BidAlternates#2,#3,and#4arecontractworkforasanitarysewerconnectiontoLittleCanadaandare portionsoftheconstructioncontractthatdirectlybenefitstheCityofLittleCanada.OnApril14,2008,the citycouncilapprovedajoint-powersagreementwiththeCityofLittleCanadafortheCityofMaplewoodto providesanitarysewerservicetoaLittleCanadaneighborhoodnorthoftheKohlmanLanearea.The Agenda Item G1 agreementindicatesthattheCityofLittleCanadawillpayforthecostofthesanitarysewerinstallationin KohlmanLaneextendingnorthfromKohlmanCourtabout900feet.A466-ftportionofthesewerpipe wouldbeinstalledusingatrenchlessconstructionmethod(directionalboring)underKohlmanLaneto minimizedisturbancesandinconveniencetoarearesidences. LittleCanadacitystaffcombinedtheirengineeringeffortswiththeCityofMaplewoodengineeringstaffin ordertoselectacost-effective,maintainable,anddurablemethodofinstallationforthesanitarysewerline extendingnorthfromKohlmanCourt.Thedepthofthenewsewerextensionwillrangefromabout18to26 feetbelowgradeasdesigned.ThepriceofthesewerinstallationforLittleCanadawasincludedasBid Alternate#2,andnotpartofthebasebidjustincasethebidpriceswerenotfeasibleforLittleCanada. Originally,citystaffestimatedthatthecostofinstallingtheseweraspartoftheBidAlternate#2workwould cost$132,768.75.ThefollowingtableliststheBidAlternate#2pricesforthefirst,second,andthird apparentlowbidders. ThecostofthesanitarysewerconstructionworkincludedinBidAlternate#2wasbidbelowtheengineers estimateandisconsideredfeasibleforconstructionaftertalkingwithLittleCanadarepresentatives.Based onthebidpricesandthebenefitofthesewerconstructionprovidedtotheCityofLittleCanada,staffwill recommendawardingBidAlternate#2. Aspartoftheprojectplansandspecifications,citystaffoptedtoincludeBidAlternates#3and#4inorder tocomparepricesondifferentconstructionmethodsandmaterialsforthenewsanitarysewerconnection intoLittleCanada.BidAlternate#3pricesoutathinner-walledpipeforthesanitarysewer.BidAlternate #4pricesoutajack-and-boremethodofsewerinstallation.Basedonthepricesreceivedwiththebids, staffhasmadethefollowingconclusions: Basedonthelowbidestimate,thethicker-walledpipeaddsbetween3-4%tothecostofthe sanitarysewerinstallationintoLittleCanada.Sincethepricedifferenceisinsignificant comparedtotheoverallcostofthesewerinstallationandduetothedepthofinstallation,city staffoptedtorequirethethicker-walledpipe.DiscussionswithCityofLittleCanadaengineering staffindicateagreementwiththisrecommendation.Therefore,staffwillnotrecommend awardingBidAlternate#3. BasedonthebidsreceivedforBidAlternate#4,thecostofdoingajack-and-borepipe installationvariesfrom2to4timesthecostofdoingadirectionalborepipeinstallationas detailedinBidAlternate#2.Duetothismajorcost,citystaffoptstoinstalltheLittleCanada sewerconnectionutilizingthedirectionalboremethodofconstruction.DiscussionwithCityof LittleCanadastaffduringthedesignphaseoftheKohlmanLaneprojectalongwithengineering designcomputationsindicatesthatdirectionalboreofthesewerlineisthepreferredmethodof installationforthesoilconditionsthatwillbeencountered.Therefore,staffwillnotrecommend awardingBidAlternate#4. Agenda Item G1 High-DensityPolyethylenePipevs.ReinforcedConcretePipe:BidAlternate#1 CitystaffincorporatedanoptionintheconstructioncontracttocomparepricesfortheinstallationofHigh- DensityPolyethylene(HDPE)stormsewerpipeandReinforcedConcretePipe(RCP).BidAlternate#1 substitutestheuseofRCPinplaceofHDPE. MaterialcostsfortheHDPEaregenerallylowerwhencomparedtoRCP.Inthiscase,thefirstandsecond apparentlowbidders,showninTable1,indicateacostincreaseforsubstitutionofRCPinplaceofthe HDPEstormsewer.Thethirdapparentlowbidderindicatesacostdecrease.Fromanengineering standpoint,theuseofeitherHDPEorRCPforthestormsewerinstallationswillbeacceptableforthis project.Aswell,afull-timecitystaffprojectrepresentativewillbeon-sitetoassurecompliancewithdesign specificationsandproperinstallationofthepipe. BasedonthecostincreaseassociatedwithRCP,staffwillnotrecommendawardingBidAlternate#1. AlthoughLaTourConstruction(thethirdapparentlowbidder)showsadecreaseincostforinstallationof RCP,thisdoesnotimpacttheiroverallbidortheirplacementasthirdapparentlowbidder. SummaryAfterBidAlternateRecommendations Basedontherecommendationsabove,staffbelievesthatitisinthebestinterestoftheCitytoawardthe constructioncontractfortheKohlmanLaneAreaStreetImprovementsbasedonthebidsfortheBaseBid contractworkplusBidAlternate#2.AsummaryoftheBaseBidandBidAlternate#2aresummarizedin Table3. ContractorBaseBidBidAlternate#2BaseBid+BidAlt2 C.W.Houle$1,780,023.10$95,785.90$1,875,809.00 T.A.SchifskyandSons$1,802,986.88$74,950.49$1,877,937.37 LaTourConstruction$1,811,444.30$81,877.65$1,893,321.95 FrattaloneCompanies$1,823,998.54$77,455.08$1,901,453.62 $1,968,051.66 BurschvilleConstruction$1,857,009.06$111,042.60 NorthdaleConstruction$1,881,539.36$67,242.59$1,948,781.95 ForestLakeContracting$1,889,308.86$85,209.36$1,974,518.22 $1,979,000.02 ArconConstruction$1,894,643.96$84,356.06 RedstoneConstruction$2,066,344.76$75,781.80$2,142,126.56 TheapparentlowbidderaccordingtoTable3isC.W.HouleIncorporated.C.W.Houlehasconstructed utilitiesforseveralprivatedeveloperprojectsinMaplewoodwithinthelast10years.UnderCityProject90- 10,C.W.HouleconstructedastormsewernearHighwoodAvenueandMcKnightRoadtoalleviateanarea drainageproblemandalsoextendedsanitaryseweralongMcKnightRoad.Sinceithasbeenalengthy periodoftimesinceC.W.HoulehascompletedapublicimprovementprojectinMaplewood,several referenceswereattainedregardingtheirworkwithinthepast5yearsandanycurrentprojects.Citystaff contactedengineerswiththeCityofWhiteBearLake,Columbus,andBrooklynCenterandalsoseveral consultantsthathaverecentlyworkedwithC.W.Houle.ThesereferenceshaveindicatedthatC.W.Houle hasperformedwell,hasdonegoodworkwiththeirprojects,andisafairandreputablecontractor. BUDGETIMPACT OnFebruary11,2008,thecitycouncilheldapublichearingfortheprojectandapprovedaproposed projectbudgetof$2,314,350.Table4showstheproposedprojectfinancingwhichwasapprovedatthe publichearing. Agenda Item G1 TABLE4: ApprovedFinancingSources asof2/11/08PublicHearing GeneralTaxLevy$285,000 Assessments$566,970 SewerFund$1,107,480 LittleCanada$179,900 WAC$60,000 EUF$85,000 DrivewayProgram$30,000 TOTAL$2,314,350 Noadjustmentstothecurrentbudgetareneededatthistime.Contractpricesfortheworkdetailedinthe constructioncontractcameinnearstaffexpectations.Throughouttheexecutionoftheconstruction contract,engineeringstaffwillmonitorprojectadministrationcostsaswellastheprogressofthe constructionworkandmakeadjustmentstothebudgetatalaterdateifneeded. RegardingtheCityofLittleCanadaobligation,citystaffhasestimatedtheCityofLittleCanadaobligation totheprojecttobeabout$230,700whichisanincreaseof$50,800fromthecurrentprojectbudget.When theprojectiscompleted,theactualquantitieswillbecomputedandsubmittedtotheCityofLittleCanada forpayment.Thetotalobligationamountincludesanestimated20%forengineeringandinspectionrelated costs;theexactpercentageistobecalculatedafterthefinancialsummaryiscompletedafterproject completion.LittleCanadawillbeinvoicedbyMaplewoodforthefinalamountundertheauthorityofthe executedjoint-powersagreementpassedbybothcitycouncils. RECOMMENDATION Itisrecommendedthatthecitycouncilapprovetheattachedresolutionsforthefollowing: 1.AdoptionoftheAssessmentRollfortheKohlmanLaneAreaStreetImprovementProject,City Project07-21,lessallobjectionsreceivedasnotedwithinthisreportandobjectionsreceivedatthe assessmenthearing.Objectionswillbereferredtostaffforreviewandrecommendationtothecity councilattheMay12,2008regularmeeting. 2.AwardtheBaseBidandBidAlternate#2portionsoftheconstructioncontractfortheKohlmanLane AreaStreetImprovementProject,CityProject07-21,toC.W.Houle,IncorporatedofShoreview, Minnesota. Attachments: 1.Resolution:AdoptingAssessmentRoll 2.Resolution:AwardofBid 2.AssessmentRoll 3.LocationMap 4.Assessmentobjections(2) RESOLUTION ADOPTINGASSESSMENTROLL th WHEREAS,pursuanttoaresolutionadoptedbytheCityCouncilonMarch24,2008,callingforaPublic Hearing,theassessmentrollfortheKohlmanLaneAreaStreetImprovements,CityProject07-21,waspresentedina PublicHearingformat,pursuanttoMinnesotaStatutes,Chapter429,and WHEREAS,thefollowingpropertyownershavefiledobjectionstotheirassessmentsaccordingtothe requirementsofMinnesotaStatutes,Chapter429,summarizedasfollows: 1.KarenBenker,2786KellerParkway(PIN04-29-22-32-0014) 2.RobertHjort,970KohlmanLane(PIN04-29-22-31-0019) NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA: 1.ThattheCityEngineerandCityClerkareherebyinstructedtoreviewtheobjectionsreceived,asnoted above,alongwithanyandallobjectionsfiledattheAssessmentHearing,andreporttotheCityCouncilatthe th regularmeetingonMay12,2008,astotheirrecommendationsforadjustments.TheCityEngineerandCity Clerkareherebyinstructedtodelayallassessmentsproposedfortheaboveobjectionsthereofandshallbe th includedinthefinalrecommendationsoftheCityEngineeronMay12,2008. 2.TheassessmentrollfortheKohlmanLaneAreaStreetImprovementsasamended,withoutthoseproperty ownersassessmentsthathavefiledobjections,acopyofwhichisattachedheretoandmadeaparthereof,is herebyadopted.Saidassessmentrollshallconstitutethespecialassessmentagainstthelandsnamed therein,andeachtractoflandthereinincludedisherebyfoundtobebenefitedbytheproposedimprovement intheamountoftheassessmentleviedagainstit. 3.Suchassessmentsshallbepayableinequalannualinstallmentsextendingoveraperiodof15years,thefirst installmentstobepayableonorbeforethefirstMondayinJanuary2009andshallbearinterestattherateof 6.0percentperannumforthedateoftheadoptionofthisassessmentresolution.Tothefirstinstallmentshall beaddedinterestontheentireassessmentfromthedateofthisresolutionuntilDecember31,2008.Toeach subsequentinstallmentwhendueshallbeaddedinterestforoneyearonallunpaidinstallments. 4.Theownerofanypropertysoassessedmay,atanytimepriortocertificationoftheassessmenttothecounty auditor,butnolaterthanOctober1,2008,paythewholeoftheassessmentonsuchproperty,withinterest accruedtothedateofthepayment,tothecityclerk,exceptthatnointerestshallbechargediftheentire assessmentispaidwithin30daysfromtheadoptionofthisresolution;andtheymay,atanytimeafter October1,2008,paytothecountyauditortheentireamountoftheassessmentremainingunpaid,with interestaccruedtoDecember31oftheyearinwhichsuchpaymentismade.Suchpaymentmustbemade beforeOctober15orinterestwillbechargedthroughDecember31ofthenextsucceedingyear. 5.ThecityengineerandcityclerkshallforthwithafterOctober1,2008,butnolaterthanNovember1,2008, transmitacertifiedduplicateofthisassessmenttothecountyauditortobeextendedonthepropertytaxlists ofthecounty.Suchassessmentsshallbecollectedandpaidoverthesamemannerasothermunicipal taxes. th Adoptedbythecouncilonthis28dayofApril2008. RESOLUTION AWARDOFBIDS BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA,thatthebidofC.W. Houle,Incorporatedintheamountof$1,875,809.00,whichincludestheBaseBidandBidAlternate#2 portionsofthecontract,isthelowestresponsiblebidfortheconstructionofKohlmanLaneAreaStreet Improvements,CityProject07-21,andthemayorandclerkareherebyauthorizedanddirectedtoenter intoacontractwithsaidbidderforandonbehalfofthecity. Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessarytoimplement thefinancingplanfortheproject. th Adoptedbythecouncilonthis28dayofApril,2008. KOHLMANLANEAREASTREETIMPROVEMENTSASSESSMENTROLLCITYPROJECT07-21 RESIDENTIAL STREETWATERMAINSANITARYSTORMSTREETTOTAL PARCELIDTAXPAYERSTREETASSESSABLE NUMBERASSESSMENTASSESSMENTASSESSMENTASSESSMENTASSESSMENT UNITS 042922310001CAROLLAETTER1050BEAMAVEE1$4,510.00$900.00$5,460.00$10,870.00 042922330012RBRETTDAY851COUNTYROADCE1$900.00$5,460.00$6,360.00 042922330025KIMBERLYGSORENSEN2660KELLERPKYN1$900.00$5,460.00$6,360.00 042922330009BETSYAWALTON2666KELLERPKYN1$900.00$5,460.00$6,360.00 042922330008JOHNMCASKEY2674KELLERPKYN1$900.00$5,460.00$6,360.00 042922330007MITCHFOSTERHOLT2686KELLERPKYN1$900.00$5,460.00$6,360.00 042922330001JOHNPOLIN2756KELLERPKYN1$4,510.00$900.00$5,460.00$10,870.00 042922320022STEPHENPLAUMER2764KELLERPKYN1$4,510.00$900.00$5,410.00 042922320045DAVIDATAKLO2770KELLERPKYN1$4,510.00$4,510.00$900.00$9,920.00 042922320044RONALDCBROWNTRUSTEE2776KELLERPKYN1$4,510.00$4,510.00$900.00$9,920.00 042922320015ROLANDIRENNER2780KELLERPKYN1$4,510.00$4,510.00$900.00$9,920.00 042922320014KARENEBENKER2786KELLERPKYN2$9,020.00$9,020.00$1,800.00$19,840.00 042922320013EDWARDDBERGLUNDETAL2800KELLERPKYN1$4,510.00$4,510.00$900.00$9,920.00 042922320012ROBERTASTINE2814KELLERPKYN1$4,510.00$4,510.00$900.00$9,920.00 042922320011ALICIALPECHMANN2828KELLERPKYN1$4,510.00$4,510.00$900.00$9,920.00 042922310016RONALDMMADER970KOHLMANCTE1$3,270.00$900.00$4,070.00$8,240.00 042922310012GARYBLUHM972KOHLMANCTE1$3,270.00$900.00$4,070.00$8,240.00 042922310015DANIELMRYDEL980KOHLMANCTE1$3,270.00$900.00$4,070.00$8,240.00 042922310013RAYMONDJANDERSON989KOHLMANCTE1$3,270.00$900.00$4,070.00$8,240.00 042922310014EUGENEWMARKOWSKI998KOHLMANCTE1$3,270.00$900.00$4,070.00$8,240.00 042922320021COUNTYOFRAMSEYPARKSANDREC0KOHLMANLNE 042922320037COUNTYOFRAMSEYPARKSANDREC0KOHLMANLNE 042922330004BOBKOHLMAN0KOHLMANLNE1$4,510.00 $900.00$5,460.00$10,870.00 042922330003ROBERTKOHLMAN890KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922320020PATRICIAAGLASOW897KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922330026MICHAELPLESSARD900KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922330027TIMOTHYRCARY920KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922330028JOHNABIGHLEY926KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922330016RICHARDHKOHLMAN930KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922320001RICHARDLLUNDAHLETAL936KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310022KEVINHWALDON942KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310021JOHNRWOLFGRAM948KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310020SCOTTLJADER960KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310019MICHAELTSWEENEY964KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310032BERNARDAFLICEK969KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310025ROBERTDHJORT970KOHLMANLNE2$9,020.00$1,800.00$10,920.00$21,740.00 042922310011ROGERIPRIGGE974KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310031PAULJBENASSI975KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310010KEITHDBARDON976KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310030JOSEPHLBUCHE979KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310029NEILEYOUNGBLOM985KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310028AMYRWALSTROM989KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310027RAYPNADEAU995KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922310026LEEANNCARRIKER999KOHLMANLNE1$4,510.00$900.00$5,460.00$10,870.00 042922330029MARTIEWOODS2660LINDENLNN1$900.00$5,460.00$6,360.00 042922330014MATTHEWALLENBYE2666LINDENLNN1$900.00$5,460.00$6,360.00 042922310005DAVIDPGABEL2843MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 042922310004CHRISTOPHERNJACOBSON2846MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 042922310006ROBERTEWEYER2851MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 042922310003TERRYCMENS2856MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 042922310007FRANTZNIELSEN2857MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 042922310008EDWARDFKOMAC2865MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 042922310009THOMASMOGWANGI2875MEADOWLARKLNN1$4,510.00$900.00$5,460.00$10,870.00 $900.00$5,460.00$10,870.00 042922310002JOHNRANDERSON2878MEADOWLARKLNN1$4,510.00 RESIDENTIAL WATERMAINSANITARYSTORMSTREETTOTAL ASSESSABLE ASSESSMENTASSESSMENTASSESSMENTASSESSMENTASSESSMENT UNITS TOTALS=54$205,770.00$36,080.00$48,600.00$238,750.00$529,200.00 TOTAL=$529,200.00 2008ASSESSMENTRATES: WATERMAIN=$4,510.00/UNIT SANITARYSEWER=$4,510.00/UNIT RESIDENTIALSTORMSEWER=$900.00/UNIT RESIDENTIALFULLSTREETRECONSTRUCTION=$5,460.00/UNIT RESIDENTIALPARTIALSTREETRECONSTRUCTION=$4,070.00/UNIT NOTES: THEKOHLMANCOURTWATERMAINASSESSMENTSWEREREDUCEDBY$1,240DUE TOEXISTINGWATERSERVICEINFRASTRUCTURE.THEREDUCTIONAMOUNTISEQUAL TOTHECITY'S2008RATEFOR"WATERSERVICEWITHNEWMAINCONSTRUCTION." 1of1 Bob Hjort 970 Kohlman Lane Request for 2nd Unit Assessment Deferral Bob Hjort 970 Kohlman Lane Request for 2nd Unit Assessment Deferral Agenda Item G2 AGENDAREPORT TO: ChuckAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII JonJarosch,CivilEngineerI SUBJECT:Myrtle-SterlingStreetImprovements,CityProject07-19 1.AssessmentHearing,7:15p.m. 2.ResolutionforAdoptionofAssessmentRoll 3.ApprovalofJoint-PowersAgreementwithNorthSaintPaul 4.ResolutionAwardingConstructionContract DATE: April16,2008 INTRODUCTION Allpropertyownershavebeenmailedanoticeoftheexactamountoftheirassessment,aswellasnotice thattheymustsubmitawrittenobjectioneitheratorpriortothehearingiftheydisagreewiththe assessmentamount.Thecitycouncilshouldconducttheassessmenthearing,receiveanyobjections, th referthoseobjectionstothestaffforactionattheMay12,2008councilmeetingandconsiderapproving theattachedresolutionadoptingtheassessmentrollwithoutthepropertyownerswhohavesubmitted objections. PartofthisprojectasproposedincludesthereconstructionofaborderstreetwiththeCityofNorthSaint Paul(SterlingStreetfromRipleytoHollowayAvenue).Inordertoformallyestablishtheamounteachcity iscontributingtothisproject,ajoint-powersagreementisneeded.Thecitycouncilshouldconsider approvingtheattachedresolutionfortheapprovalofajoint-powersagreementwiththeCityofNorthSaint Paul.Theagreementisprovidedasasupplementtothepacket. FinalplansandspecificationsforMyrtle-SterlingStreetImprovementswereapprovedbythecitycouncilon th March24,2008andauthorizationwasgiventoadvertiseforbids.Thosebidswerereceivedandopened th onFriday,April18,2008.Thecitycouncilwillconsideracceptingthebidsandapprovingtheattached resolutionforawardoftheconstructioncontract. DISCUSSION Thisprojectincludesapproximatelythree-quartersofamileofresidentialstreetreconstruction.BothMyrtle andSterlingstreetsareproposedtobefullyreconstructed(excepttheportionofSterlingStreetsouthof RipleyAvenue)withaconcretecurbandguttersection.TheportionofSterlingStreetsouthofRipley Avenue,throughthewetlandarea,isproposedtohavethepavementremovedandreplacedwithtopsoil andvegetation.Abituminoustrailthroughthisarea,connectingLarpenteurAvenuetoSterlingStreet,was includedinthebidasanalternate.Stormwaterqualitymanagementandtheadditionofstormpipeare proposedforbothstreets.SterlingStreetisalsosetforwatermainreplacementandspotsanitarysewer repairsincoordinationwiththeCityofNorthSaintPaul.MyrtleStreetwillalsohavespotsanitarysewer replacementalongwithwatervalvereplacementandhydrantupgrades.Theproposedprojectschedule anticipatesconstructionbeginninginearlyMayandfinalcompletionoftheprojectinOctober2008. OriginallySterlingStreetwasproposedasastand-aloneprojectnamedCityProject07-32,andMyrtle- IdahoAreaStreetImprovementswasnamedCityProject07-19.Butwiththereductioninscopetoboth projects,therevisedprojectnamewascreatedandwiththeCityProject07-19designation.Theproject th budgetswerecombinedthroughresolutionattheMarch24,2008regularcouncilmeetingasshowninthe tableprovidedinthebudgetsectionofthisagendareport. Agenda Item G2 Assessments TheproposedassessmentsfortheMyrtle-SterlingStreetImprovementstotal$252,644.40.The assessmenttotalincludedinthisreportis$6,360lowerthantheproposalincludedatthepublichearingfor thefeasibilitystudy.Thisisduetoaninaccuracyinwhichthe1660MyrtleStreetlot(PIN24.29.22.22.0068) wasmistakenlyincludedasadividablelot.Uponfurtherreviewitwasidentifiedasbeingundividable.A revisedassessmentnoticewasmailedtothisresidentandtheassessmentrollnowreflectsthischange. Theassessmentrollisprovidedasasupplementtothisreport. Asoutlinedinthefeasibilitystudy,theassessmentsarebasedonthestandardratesapprovedforthe2008 constructionseason,andareasfollows: ResidentialRates: $5,460/unitforfullstreetreconstruction(noexistingconcretecurb&gutter). $900/unitfordrainageimprovements. Commercial/Multi-FamilyRates: $109.20/FrontFt.forfullstreetreconstruction(noexistingconcretecurb&gutter). $18.00/FrontFt.fordrainageimprovements. AssessmentObjectionsFiled th AsofApril18,2008staffhasreceivedthreeobjectionstotheproposedassessments: a.Parcel24.29.22.22.0014JudithClos;1580MyrtleStreetN Mrs.JudithClosobjectstotheassessmentisrequestingadeferralonthesecondlot assessment. b.Parcel24.29.22.22.0018JamesandFranceenThurstin;1595MyrtleStreetN Mr.andMrs.Thurstinobjecttotheassessmentandrequestdeferralonthesecondlot assessment. c.Parcel24.29.22.22.0009MichelleBakke;1622MyrtleStreetN Mrs.Bakkeobjectstotheassessmentbaseduponafinancialhardship. th StaffwillreviewallobjectionsandprovidethecitycouncilrecommendationsformotionattheMay12, 2008citycouncilmeeting. Joint-PowersAgreement TheportionofSterlingStreetnorthofRipleyAvenueisproposedtoreceiveafullreconstructionofthe streetsection.Itisalsoproposedthatspotrepairsbemadetothesanitarysewersystem,thatnewstorm sewerisinstalled,andthatwatermainbereplacednorthofMeadowDrivealongSterlingStreet.Thejoint- powersagreementestablishesthepercentagethateachcitycontributestowardsthisconstruction.The watermaininthisareaisownedandoperatedbytheCityofNorthSaintPaul.Perthewatermain agreementbetweenthecities,itisestablishedthatNorthSaintPaulwillassume100%ofthecostofthe watermainreplacementonthisborderstreet.AsoutlinedintheattachedJoint-PowersAgreement,the sanitarysewerrepairs,stormsewerinstallation,andstreetreconstructioncostswillbesplitequally betweenthetwocities. ContractorBids th Contractorbidswerereceivedandpubliclyreadaloudat2:00P.M.,onFriday,April18,2008.The followingthreebidswerereceived: ContractorBaseBidBase+Alt.1 1)TowerAsphalt$696,751.05$713,201.05 2)T.A.Schifsky&Sons,Inc.$700,353.45$715,353.45 3)ArntConstruction$780,774.22$795,774.22 Agenda Item G2 Allbidshavebeencheckedandtabulated.Theengineersestimatefortheprojectwas$950,258forthe BaseBid.ThelowbidfromTowerAsphaltof$696,751.05isabout27%lessthantheengineers constructioncostestimate.Thelowbidpricescontinuetoshowthecompetitivenatureoftheconstruction industry.TheCitysconsultantengineerforthisproject,SEHInc.,hasinvestigatedthequalificationsof TowerAsphalt,Inc.,andfoundthattheyhaveasufficientunderstandingoftheprojectandequipmentto performconstruction.Likewise,theyfoundthatTowerAsphaltInc.hasthefinancialabilitytocompletethe project.StaffrecommendsawardingtheBaseBid+Alternate1. BUDGETIMPACT Theproposedassessmentsarepartoftheprojectfinancingplan,approvedinMarch,2008.Any assessmentsthatmayultimatelybereducedordeferredwillhaveanimpactonthetaxlevy.Astatementof th taxlevyimpactwillbemadefortheMay12,2008councilmeetingwhenalltheassessmentsobjections andrecommendationsareconsidered.Nobudgetadjustmentsareneededatthistime.Withtheverygood bidsreceivedaspartofthisproject,itislikelythatgeneraltaxlevybondingamountcanbesignificantly reduced. RECOMMENDATION Itisrecommendedthatthecitycouncilapprovetheattachedresolutionfortheadoptionoftheassessment rollforMyrtle-SterlingStreetImprovements,CityProject07-19,approvetheattachedjoint-powers agreementwiththeCityofNorthSaintPaulanddirectthemayorandcitymanagertosigntheagreement signifyingcitycouncilapproval,andapprovetheattachedresolutionawardingaconstructioncontract. Attachments: 1.Resolution:AdoptionoftheAssessmentRoll 2.ResolutionAwardingConstructionContract 3.AssessmentRoll 4.LocationMap 5.ObjectionLetters 6.Joint-PowersAgreement 7.BidLetterandBidTabulationscompiledbySEH RESOLUTION ADOPTINGASSESSMENTROLL th WHEREAS,pursuanttoaresolutionadoptedbytheCityCouncilonMarch24 ,2008callingforaPublic Hearing,theassessmentrollfortheMyrtle-SterlingStreetImprovements,CityProject07-19,waspresentedina PublicHearingformat,pursuanttoMinnesotaStatutes,Chapter429,and WHEREAS,theassessmentto1660MyrtleStreet,Parcel24.29.22.22.0068hasbeenrevisedtoasingleunit assessmentintheamountof$6,360,and WHEREAS,thefollowingpropertyownershavefiledobjectionstotheirassessmentsaccordingtothe requirementsofMinnesotaStatutes,Chapter429,summarizedasfollows: a.Parcel24.29.22.22.0014JudithClos;1580MyrtleStreetN Mrs.JudithClosobjectstotheassessmentandisrequestingdeferralonthesecondlotassessment. b.Parcel24.29.22.22.0018JamesandFranceenThurstin;1595MyrtleStreetN Mr.andMrs.Thurstinobjecttotheassessmentandrequestdeferralonthesecondlotassessment. c.Parcel24.29.22.22.0009MichelleBakke;1622MyrtleStreetN Mrs.Bakkeobjectstotheassessmentbaseduponafinancialhardship. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA: 1.ThattheCityEngineerandCityClerkareherebyinstructedtoreviewtheobjectionsreceivedandreportto th theCityCouncilattheregularmeetingonMay12,2008astotheirrecommendationsforadjustments. 2.TheassessmentrollfortheMyrtle-SterlingStreetImprovementsasamended,withoutthosepropertyowners assessmentsthathavefiledobjections,acopyofwhichisattachedheretoandmadeaparthereof,ishereby adopted.Saidassessmentrollshallconstitutethespecialassessmentagainstthelandsnamedtherein,and eachtractoflandthereinincludedisherebyfoundtobebenefitedbytheproposedimprovementinthe amountoftheassessmentleviedagainstit. 3.Suchassessmentsshallbepayableinequalannualinstallmentsextendingoveraperiodof15years,thefirst installmentstobepayableonorbeforethefirstMondayinJanuary2009andshallbearinterestattherateof 6.0percentperannumforthedateoftheadoptionofthisassessmentresolution.Tothefirstinstallmentshall beaddedinterestontheentireassessmentfromthedateofthisresolutionuntilDecember31,2008.Toeach subsequentinstallmentwhendueshallbeaddedinterestforoneyearonallunpaidinstallments. 4.Theownerofanypropertysoassessedmay,atanytimepriortocertificationoftheassessmenttothecounty auditor,butnolaterthanOctober1,2008,paythewholeoftheassessmentonsuchproperty,withinterest accruedtothedateofthepayment,tothecityclerk,exceptthatnointerestshallbechargediftheentire assessmentispaidwithin30daysfromtheadoptionofthisresolution;andtheymay,atanytimeafter October1,2008,paytothecountyauditortheentireamountoftheassessmentremainingunpaid,with interestaccruedtoDecember31oftheyearinwhichsuchpaymentismade.Suchpaymentmustbemade beforeOctober15orinterestwillbechargedthroughDecember31ofthenextsucceedingyear. 5.ThecityengineerandcityclerkshallforthwithafterOctober1,2008,butnolaterthanNovember1,2008, transmitacertifiedduplicateofthisassessmenttothecountyauditortobeextendedonthepropertytaxlists ofthecounty.Suchassessmentsshallbecollectedandpaidoverthesamemannerasothermunicipaltaxes. th Adoptedbythecouncilonthis28dayofApril2008. RESOLUTION AWARDOFBIDS BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA,thatthebidofTower Asphaltintheamountof$713,201.05,whichincludesthebasebidplusbidalternate#1,isthelowestresponsible bidfortheconstructionofMyrtle-SterlingStreetImprovementsCityProject07-19,andthemayorandclerkare herebyauthorizedanddirectedtoenterintoacontractwithsaidbidderforandonbehalfofthecity. Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessarytoimplementthefinancing planfortheproject. th Adoptedbythecouncilonthis28dayofApril2008. MYRTLE-IDAHOAREASTREETIMPROVEMENTSC.P.07-19 COMBINEDASSESSMENTROLLCITYPROJECT07-19 STERLINGSTREETIMPROVEMENTSC.P.07-32 COMMERCIAL/ STREETASSESSABLESTORMSTREETTOTAL PARCELIDTAXPAYERSTREETMULTI-FAMILY NUMBERUNITSASSESSMENTASSESSMENTASSESSMENT FRONTFOOTAGE 242922220005JESSEMATTSON1644MYRTLESTN70 $1,260.00$7,644.00$8,904.00 242922220006RANDYGKURSCHNER1640MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220007BRIANTJENTS1636MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220008PETERJFELLNER1630MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220009TIMOTHYCBAKKE1622MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220010GENEHOGATEJR1616MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220011SCOTTJMEISTER1608MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220012KIMBERLYKWARNDAHL1600MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220013MICHAELFMADIGAN1592MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220014JUDITHCLOS1580MYRTLESTN2 $1,800.00$10,920.00$12,720.00 242922220015JAMESMUELLER1568MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220016WAYNEFMUDGETT1567MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220017JOHNCSIMON1579MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220018JAMESATHURSTIN1595MYRTLESTN2 $1,800.00$10,920.00$12,720.00 242922220019JAMESMSIMMER1605MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220020BARBARAJZAHASKY1615MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220021PAMELALVOLTZ1633MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220022KARENLVALENTO1637MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220023ROBERTELEE1641MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220024WILLIAMJSMETANA1651MYRTLESTN1 $900.00$5,460.00$6,360.00 242922220025ROBERTJJACKSON2340LARPENTEURAVEE1 $900.00$5,460.00$6,360.00 242922220068DOROTHYREICHOW1660MYRTLESTN1 $900.00$5,460.00$6,360.00 $900.00$5,460.00$6,360.00 242922220069ROYRREICHOW1650MYRTLESTN1 132922420037NATALIEMCOSSETTA1812STERLINGSTN1 $5,460.00$5,460.00 132922420036CONSTANCELESHOJEFFERSON1822STERLINGSTN1 $5,460.00$5,460.00 132922420035GLENNPOKANE1832STERLINGSTN1 $5,460.00$5,460.00 132922420027MICHAELJLARSON1848STERLINGSTN1 $5,460.00$5,460.00 132922420021RICHARDWCUSHING1860STERLINGSTN1 $5,460.00$5,460.00 132922420020JOHNRWILDES1864STERLINGSTN1 $5,460.00$5,460.00 132922420019ROBERTDBAUERS1866STERLINGSTN1 $5,460.00$5,460.00 132922420013CONNIELYNEPEREZ1876STERLINGSTN1 $5,460.00$5,460.00 132922420012TIMOTHYMROTH1880STERLINGSTN1 $5,460.00$5,460.00 132922420011THOMASMTROST1886STERLINGSTN1 $5,460.00$5,460.00 132922420010NOAHMVANG1892STERLINGSTN1 $5,460.00$5,460.00 132922420009MARKANORELL1896STERLINGSTN1 $5,460.00$5,460.00 132922420008LYLECSNAVELY1900STERLINGSTN1 $5,460.00$5,460.00 132922340002MAURICEMFILISTER2391LARPENTEURAVEE157.5 $2,835.00$2,835.00 $17,285.40$17,285.40 132922430002HILLMURRAYFOUNDATION2625LARPENTEURAVEE960.3 COMMERCIAL/ ASSESSABLESTORMSTREETTOTAL MULTI-FAMILY UNITSASSESSMENTASSESSMENTASSESSMENT FRONTFOOTAGE TOTALS= 1187.8037$42,980.40$209,664.00$252,644.40 TOTAL=$252,644.40 2008ASSESSMENTRATES: RESIDENTIALSTORMSEWERPERUNIT$900.00 RESIDENTIALFULLSTREETRECONSTRUCTIONPERUNIT$5,460.00 COMMERCIAL/MULTI-FAMILYSTORMSEWERPERFRONTFOOT$18.00 COMMERCIAL/MULTI-FAMILYFULLSTREETRECONSTRUCTIONPERFRONTFOOT$109.20 1of1 JOINT-POWERSAGREEMENT CityofMaplewood/CityofNorthSaintPaul StreetandWatermainImprovementsSterlingStreet THISJOINT-POWERSAGREEMENTmadeandenteredinthis______dayof ________,2008,byandbetweentheCityofMaplewood,RamseyCounty,Minnesota, andtheCityofNorthSaintPaul,RamseyCounty,Minnesota. WHEREAS,theCityofMaplewoodandtheCityofNorthSaintPaul,pursuantto theprovisionofMinnesotaStatutesChapter471.59,areauthorizedtoenterinto agreementstoexercisejointlythegovernmentalpowersandfunctionseachhas individually;and, WHEREAS,ThesectionofSterlingStreetbetweenRipleyAvenueandHolloway AvenueisjointlyownedbytheCityofMaplewoodandtheCityofNorthSaintPaul;and, WHEREAS,theCityofMaplewoodisconstructingimprovementstoSterling StreetfromLarpenteurAvenuetoHollowayAvenue,CityProject07-19,formerlyCity Project07-32;and, WHEREAS,theCityofMaplewoodandtheCityofNorthSaintPaulagreeto splitthecostofimprovingthesectionofSterlingStreetthatisjointlyowned;and, WHEREAS,theCityofNorthSaintPaul,bypreviousagreement,ownsand operatesthemunicipalwatersystemthatservesthisprojectarea;and, WHEREAS,theCityofNorthSaintPaulwishestoenhancetheirwatersystemby replacingoldwatermainfromRipleyAvenuetoHollowayAvenuewithinSterlingStreet; and, WHEREAS,theCityofMaplewoodhas,throughitsconsultingengineerShort ElliottHendricksonInc.,preparedfinalplansandspecificationsforsaidimprovements; and, WHEREAS,theCityofMaplewoodhassolicitedcompetitivebidsfor constructionofsaidimprovementsandawardedaconstructioncontracttoTowerAsphalt Inc. NOW,THEREFORE,itisherebyagreedbyandbetweenthepartiesheretoas follows,towit: -1- 1.TheCityofMaplewoodwillconstructtheroadwayimprovementsand watermainimprovementsaspartofCityProject07-19asshowninExhibit1. 2.TheCityofNorthSaintPaulwill,uponinvoicefromtheCityofMaplewood, reimbursetheCityofMaplewoodfor50%ofthecostofimprovingthejointly ownedsectionofSterlingStreetandforthetotalcosttoconstructthe watermainfromRipleyAvenuetoHollowayAvenue.NorthSaintPauls share,basedonthecontractorsbidandquantityestimatespreparedbyShort ElliottHendricksonInc.,isestimatedat$302,091.20andincludes: Construction$229,727.15 Indirect(31.5%)$72,364.05 Total$302,091.20 TheCityofNorthSaintPaulshallpaytheCityofMaplewoodwithin30days ofreceiptoftheinvoice. 3.TheCityofMaplewoodandtheCityofNorthSaintPaulagreetoindemnify eachotherandholdeachotherharmlessfromanyandallclaims,causesof action,lawsuits,judgments,charges,demands,costs,andexpenses,including, butnotlimitedto,interestinvolvedthereinandattorneysfeesandcostsand expensesconnectedtherewith,arisingoutoforresultingfromthefailureof eitherpartytosatisfytheprovisionsofthisagreementorfordamagescaused tootherpartiesasaresultofthemannerinwhichtheCityofMaplewoodor theCityofNorthSaintPaulperformorfailtoperformdutiesimposedoneach partybythetermsofthisagreement. 4.Thisagreementshallremaininfullforceandeffectuntilterminatedbymutual agreementoftheCityofMaplewoodandtheCityofNorthSaintPaulorbyan independentarbitratorintheeventthatthereisnotaneutralagreement. 5.Itisagreedthat,exceptasspecificallyprovidedherebytheexecutionofthis agreement,neitherpartyrelinquishesanyrightsorpowerspossessedbyit, neitherpartyisrelievedofanyresponsibility,dutyorobligationimposedonit bylaworregulation. 6.DataPractices: -2- a.TheCityofMaplewoodandtheCityofNorthSaintPaulagreeto complywiththeMinnesotaDataPracticesActandallotherstateand federallawsrelatingtodataprivacyorconfidentiality; b.TheCityofMaplewoodandtheCityofNorthSaintPaulwill immediatelyreporttoeachotheranyrequestsfromthirdpartiesfor informationrelatingtothisAgreement. c.TheCityofMaplewoodandtheCityofNorthSaintPaulagreeto promptlyrespondtoeachothersinquiriesconcerningdatarequests. 7.ArbitrationofDisputes:Anycontroversyclaimarisingoutoforrelatingto thisAgreementorbreachthereofshallbesettledbyarbitrationinaccordance withtherulesoftheAmericanArbitrationAssociation.Judgmentuponthe awardrenderedbythearbitratormaybeenteredinanycourthaving jurisdictionthereof. INWITNESSWHEREOF,thepartiesheretohavecausedthisagreementtobe executedbytheirrespectivedulyauthorizedrepresentatives. DatedCITYOFMAPLEWOOD _________________________By___________________________________ ItsMayor By___________________________________ ItsCityManager DatedCITYOFNORTHSAINTPAUL _________________________By___________________________________ ItsMayor By___________________________________ ItsCityManager CityofMaplewoodCityofNorthSaintPaul 1902CountyRoadBEast2400MargaretStreet Maplwood,MN55109NorthSaintPaul,MN55109 -3- April21,2008Re:CityofMaplewood Myrlte-SterlingStreetImprovements CityProjectNo.07-19 SEHNo.A-MAPLE0808.00 Mr.R.ChuckAhl,PE CityEngineer CityofMaplewood 1830E.Co.Rd.B Maplewood,MN55109 OnFriday,April18,2008,at2:00p.m.,3bidswerereceivedfortheabove-referencedproject.Thebase bidsrangedfromahighof$780,774.22toalowof$696,751.05.ThelowbidwassubmittedbyTower Asphalt,Inc.Thebidresultsaresummarizedbelow.Twoalternateswerealsoincludedinthebid. AlternateNo.1isforconstructinga10footwidebituminoustrailfromLarpenteurAvenuetoRipley Avenue.AlternateNo.2isacostincreaseforsubstitutingreinforcedconcretepipeforthehighdensity polyethylenepipe. ContractorBaseBidAlt.1Alt.2TotalBid ** 1TowerAsphalt,Inc.$696,751.05$16,450.00$5,934.00$719,135.05 2T.A.Schifsky&Sons,Inc.$700,353.45$15,000.00$5,934.00$721,287.45 ** 3ArntConstruction$780,774.22$15,000.00$16,445.00$812,219.22 Engineer'sEstimate$950,258.00$12,000.00$0.00$962,258.00 **Denotescorrectedfigure TowerAsphalt,Inc. Wehaveinvestigatedthequalificationsofandfindthatthey(1)haveasufficient understandingoftheprojectandequipmenttoperformtheconstructionforwhichitbid;and(2)accordingto theirbondingagenttheypresentlyhavethefinancialabilitytocompletetheprojectbid.SEHmakesno representationorwarrantyastotheactualfinancialviabilityofthecontractororitsabilitytocompleteits work. *AccordinglywerecommendtheprojectbeawardedtoTowerAsphalt,Inc.forthebasebidandAlternateNo. 1intheamountof$713,201.05.WedonotrecommendawardingAlternateNo.2. Pleasecallifyouhaveanyquestions. 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=KKAKC=K>R=JRKJ<)^!#2#7?&$!S!9:#=@C(CA =KKAKCIK>R=JRKJ<)^;:%S?&a'^$==L(JA =KKAKC@K>R=JRKJ<)^7#:#7?&7'<#;!7:#BJ(KK =KKAKC>K>R=JRKJ<)^[$#;!$?&"7#"'7Y@L(=A =KKAKCAK>R=JRKJ<^:_#$a!$<_:?&7#\#))!@B(KK =KKAKCBK>R=JRKJ<_[$#<?&_#99Y=>=(CA =KKAKCCK>R=JRKJ<;:S9#Y?&<^!7'$>IC(AA =KKAKCJK>R=JRKJ<S!^$_#?&!;YLC(KB =KKAKCLK>R=JRKJ`!7$#7?&)!7'9Y$@K=(JK =KKAKJKK>R=JRKJ`#%#<?&)!7Y9>L(KK =KKAKJ=K>R=JRKJ`#7$#7?&7#\#))!@>=(LA =KKAKJIK>R=JRKJ`^:S#?&$:)'9#@J(IK =KKAKJ@K>R=JRKJ`:)_$#7?&_7:<SY=C@(IA =KKAKJ>K>R=JRKJ`''%;!$?&!9:)#=B=(KK =KKAKJAK>R=JRKJc!9_?&:%!I=(@K =KKAKJBK>R=JRKJ!7_<#Y?&#;:9Y@I(AK =KKAKJCK>R=JRKJ\'<9#Y?&)!7'9@=A(BA =KKAKJJK>R=JRKJ%!$:#9?&\7#!$$!=K>(AK =KKAKJLK>R=JRKJ9#`:<?&!;YB=(I@ =KKAKLKK>R=JRKJ':#?&7#\#))!=>B(KK =KKAKL=K>R=JRKJ<!SS9#7?&)!<<!$%7!=JJ(AK =KKAKLIK>R=JRKJc!"#7?&9:$$#!IA=(CA =KKAKL@K>R=JRKJ\:7_^'9c?&SY9#7=J=(IA =KKAKL>K>R=JRKJ\'`;!$?&;!SS^#`IK>(KK =KKAKLAK>R=JRKJ<)^[9c#?&_#8:$IAB(KK =KKAKLBK>R=JRKJ67#)^S#9?&7'\#7SB@K(KK AB@?ACA(I> Agenda Item I2 AGENDAREPORT TO: R.CharlesAhl,ActingCityManager FROM: DuWayneKonewko,DeputyDirectorofPublicWorks BryanP.Nagel,StreetSuperintendent SUBJECT:Purchaseof2008-2009WinterRoadSalt DATE: April15,2008 INTRODUCTION Eachyearthestreetmaintenancedivisionpurchasesde-icingsaltunderastatecooperativepurchasing agreement. ProjectDescription Inordertobeincludedinthisprogram,thestaterequiresustosubmitourestimatedsaltneedsforthe 2008-2009season.Basedonwhatwascarriedoverfromlastseason,weestimatesaltneedsat800tons forthe2008-2009season.Thefundsforthispurchasearebudgetedunderthesnowandicecontrol program.Earlyordersarerequiredtoassureavailabilityandcostunderthestatecontract.Approvalto placetheorderforthepurchaseisrequested. RECOMMENDATION ItisrecommendedthattheCityCouncilauthorizethepurchaseofde-icingsaltunderstatecontract. Agenda Item I3 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII SUBJECT:UpperAftonRoadImprovements,CityProject07-27 a.ResolutionApprovingPlansandSpecificationsandAdvertisingforBids b.ResolutionOrderingPreparationofAssessmentRoll DATE: April21,2008 INTRODUCTION Finalplansandspecificationsfortheabovereferencedprojecthavebeencompletedandarereadytobe th advertisedforbids.Theproposedbidopeningforthisprojectisscheduledfor2:00p.m.,Friday,May30, th 2008.AwardingofthebidwouldbeconsideredbythecitycouncilattheJune9,2008meeting.Thenext stepafterapprovingadforbidsisorderingthepreparationoftheassessmentroll. Background th ThecitycouncilorderedthepreparationofafeasibilitystudyattheNovember12,2007,regularmeeting. th OnMarch24,2008thecitycouncilacceptedthefeasibilityreportandorderedthepublichearing.The th projectwasthenorderedattheApril14,2008councilmeetingafterthepublichearingwasconducted. Thisone-milesectionofroadbetweenMcKnightRoadandCenturyAvenueisinneedofstreetandutility repairsasidentifiedinthefeasibilitystudy.WorkisplannedtobegininmidtolateJuneafterthe assessmenthearingisconductedandthecontractisawarded. BudgetImpact Thetotalprojectbudgetasreportedinthefeasibilitystudyis$1,091,300.Theprojectbudgetdetailedin thecityscapitalimprovementplanis$2,500,000.Thebudgetisnotanticipatedtochangefromthebudget th setbycouncilthroughresolutionattheApril14,2008regularmeeting: RECOMMENDATION ItisrecommendedthatthecitycouncilapprovetheattachedresolutionsfortheUpperAftonRoad Improvements,CityProject07-27:ApprovingPlansandAdvertisementforBids,andOrderingthe PreparationoftheAssessmentRoll. 1.ResolutionApprovingPlansandAdvertisingforBids 2.ResolutionOrderingPreparationofAssessmentRoll 3.LocationMap RESOLUTION APPROVINGPLANS ADVERTISINGFORBIDS th WHEREAS,pursuanttoresolutionpassedbythecitycouncilonApril14,2008,plansand specificationsforUpperAftonRoadImprovements,CityProject07-27,havebeenpreparedby(orunder thedirectionof)thecityengineer,whohaspresentedsuchplansandspecificationstothecouncilfor approval, NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOF MAPLEWOOD,MINNESOTA: 1.Suchplansandspecifications,acopyofwhichareattachedheretoandmadeaparthereof, areherebyapprovedandorderedplacedonfileintheofficeofthecityclerk. 2.Thecityclerkshallprepareandcausetobeinsertedintheofficialpaperandinthe ConstructionBulletinanadvertisementforbidsuponthemakingofsuchimprovementundersuch approvedplansandspecifications.Theadvertisementshallbepublishedtwice,atleasttwenty-onedays beforethedatesetforbidopening,shallspecifytheworktobedone,shallstatethatbidswillbepublicly openedandconsideredbythecouncilat2:00p.m.onthe30thdayofMay,2008,atthecityhallandthat nobidsshallbeconsideredunlesssealedandfiledwiththeclerkandaccompaniedbyacertifiedcheckor bidbond,payabletotheCityofMaplewood,Minnesotaforfivepercentoftheamountofsuchbid. 3.Thecityclerkandcityengineerareherebyauthorizedandinstructedtoreceive,open,and readaloudbidsreceivedatthetimeandplacehereinnoted,andtotabulatethebidsreceived.Thecouncil th willconsiderthebids,andtheawardofacontract,attheregularcitycouncilmeetingofJune9,2008. RESOLUTION ORDERINGPREPARATIONOFASSESSMENTROLL WHEREAS,thecityclerkandcityengineerwillreceivebidsfortheUpperAftonRoad Improvements,CityProject07-27. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthatthecityclerkandcityengineershallforthwithcalculatetheproperamounttobespecially assessedforsuchimprovementagainsteveryassessablelot,pieceorparceloflandabuttingonthe streetsaffected,withoutregardtocashvaluation,asprovidedbylaw,andtheyshallfileacopyofsuch proposedassessmentinthecityofficeforinspection. FURTHER,theclerkshall,uponcompletionofsuchproposedassessmentnotifythecouncil thereof. Agenda Item I4 MEMORANDUM TO: ChuckAhl,ActingCityManager FROM: LarryFarr,ChiefBuildingEngineer SUBJECT:MCCMaintenanceAgreement DATE: April21forApril28,2008CityCouncilMeeting INTRODUCTION TheMaplewoodCommunityCenter(MCC)hasmanypiecesofmechanicalequipment thatrequireskilledknowledgetomaintain,inspect,andtokeeprunningproperly.Inthe cityscase,thisrequiresthehelpofaservicecompanyaswedonothavethestaffwith theseskills.WiththerecentchangesinthecitysFacilityTechniciansstaff,wewillbe abletodosomeoftherequiredmaintenanceworkontheequipment.Thiswillreduce theneedforafullcontractinthefuture. BACKGROUND In2005,thecityenteredintoathreeyearmaintenanceagreementwithCramerBuilding ServicestoservicethemechanicalequipmentattheMCC.In2007CramerBuilding ServiceswaspurchasedbyTranewhowillcontinuedoingthemaintenanceservice.The threeyearmaintenanceagreementhasnowexpired. DISCUSSION Ithasbeenthepracticeofthecitytouseservicecompaniestodoregularmaintenance andtestingofmechanicalequipmentandrelateditemsattheMCCtoinsurethatthings areoperatingproperly.Thisserviceiscontractedusingmaintenanceagreementsthat runindurationofonetothreeyears.InMarchof2005,athreeyearmaintenance agreementwassignedwithCramerBuildingServicestoperformthesedutiesatthe MCC.Thecontractwas$8,532for2005,$8,872for2006andinthefinalyearis$9,228 for2007.The2008contractisfor$9,600withnosetamountforfutureyears.Laterthis yearcitystaffwillbereevaluatingthisservicecontracttodeterminewhatworkBuilding Operationswilldoandifthecitywillneedalimitedcontractinthefuture. RECOMMENDATION StaffisrecommendingthatthecitycontinuetheMaintenanceAgreementwithTranefor 2008havingBuildingOperationsstaffworkingwithTranestaffforasmoothtransitionto determinewhattaskscitystaffcandoin2009. Staffisrequestingcitycouncilapprovaltospendcityfundsof$9,600fora1year MaintenanceAgreementwithTrane,thereismoneyintheMCC2008budgetinFund GL#602-614-4430.Apartialpaymentisduequarterlyforthismaintenanceagreement withTrane. Mydocuments/MCCHVACmaintenanceagreementTrane Attachments:TraneMaintenanceAgreementRenewal Attachment 1 Agenda Item I5 MEMORANDUM TO: ChuckAhl,ActingCityManager FROM: LarryFarr,ChiefBuildingEngineer SUBJECT:CityHallandPoliceExhaustFansReplacement DATE: April21forApril28,2008CityCouncilMeeting INTRODUCTION TheCityHallandPoliceDepartmenthavesixexhaustfans(fans)invariousareasthat removeairfromtheinsidetotheoutsideofthefacility.Someoftheseareasaretherest rooms,storageareas,holdingcells,copierroom,andmechanicalareas. BACKGROUND WhentheCityHallandPoliceDepartmentbuildingwasbuiltin1984andexpandedin 1994,thefansweremountedonthesteelroofatanangle.Thistypeofinstallation causedseveralissuesthatneedtobeaddressed.Themainissueissafety.Becauseof theroofdesignitcanbedifficultforstafftoaccessthefanstodomaintenanceandbi- annualchangingoftheV-belts.Inaddition,themoretrafficthereisontheroofthereis morepotentialforleaks. DISCUSSION ThesteelroofontheCityHallandPoliceDepartmentbuildinghasasteepangleandis slipperywhenwetorfromdebris.Suchconditionsmakeitunsafewhenworkneedsto bedoneontherooforfans.Thereisnowaytosafelysecureoneselfwhenontheroof. Toaccessthefansaladderisputagainstthebuildingateachlocation.Staffthenneeds toscaletheroofwithpartsandtoolsrequiredtodothemaintenance.Thisalsomay includewalkingalongtherooftounitsclosetoeachother.Thereisthepotentialtoslip orfallonthesteelroof. Staffresearchedseveralalternativewaystocorrecttheissuefromroofanchors, permanentsafetycables,safetyharnessestethers,andtheredesignoftheexhaust units.Itwasdeterminedthatthelesstrafficontheroofandnoadditionalholesor penetrationsreducesthepotentialforleaks.Thebestsolutioninbothcostandsafetyis toinstallnewin-linefansinsidethebuildingforeasyandsafeaccess.Thesenewfans wouldusethesameductworkandelectrical.Theoldmotorandinternalpartsofthe fansontheroofwouldberemovedbythecontractortopreventfutureissues. ThereisonlyoneproposalforthisprojectasMetropolitanMechanicalContractor,Inc. hasinstalledonetestfantodeterminethefunction. RECOMMENDATION Staffisrecommendingcitycouncilapprovaltospend$12,700fromfundsinGL#101- 115-4430(RepairandMaintenanceEquipment)toinstallnewin-linefansfortheexisting CityHallandPolicerooftopfans. Mydocuments/cityhall/ExhaustFansreplacement Attachments:MetropolitanMechanicalContractors,IncProposal Attachment 1 Agenda Item I6 MEMORANDUM TO: ActingCityManager FROM:DavidFisher,BuildingOfficial BruentrupFarmAuthorizationProceedwiththegrantproject SUBJECT: DATE:April18,2008 INTRODUCTION In2006,theCityofMaplewoodreceivednotificationfromtheMinnesotaHistoricalSocietythat thestatehadallocateda$100,000countyandlocalpreservationgranttocompletethe restorationoftheBruentrupHistoricalFarm.Therestorationwillincludethefollowing:fire sprinklersystem,firealarmsystem,panicdoorhardware,repairthefloor,provideanaccessible routethroughthebarnandupdatethelighting.Thisappropriationwillnotbeavailabletothe cityuntilthecommissioneroffinancehasdeterminedthatatleastanequalamounthasbeen committedtotheprojectfromnon-statesources. Thereareseveralstepsthecitymustfollowtousethegrant.Theyinclude: CompletingandsubmittinganapplicationandscopeofworktotheMinnesotaHistorical SocietyHistoricalArchitect.Thescopeofworkmustbeapprovedbythestatearchitect . andwillbeincorporatedintothegrantagreement Usingthegrantfundsandthematchingfundsfortheapprovedproject.Operatingcosts andmaintenanceexpensesarenoteligibleforthegrantfunding. Recordingadeclarationofthestatebondassistanceintheofficialrealestaterecordfor theproperty. SigningletterofagreementgoverningtheuseofBruentrupHistoricalFarmbuildingsand site.Thecitymustassumeresponsibilitytomaintainthepropertyinsatisfactorymanner for20years. ThefirststepwastosubmitacompleteapplicationwithascopeofworkformtotheMinnesota HistoricalSocietyHistoricalArchitect. TheBruentrupHeritageFarmisofvaluetothecityofMaplewood,itsareahistoricalsociety, RamseyCountyandtheStateofMinnesotaasahighlightforitshistory,educational opportunitiesandtourism.TheCityofMaplewoodcontributionsinclude:land,land maintenanceandmanagement,snowplowing,engineeringservicesandstaffsupportfor mailings/promotionsandprogramdevelopment.ThefarmisthehomeoftheMaplewoodArea HistoricalSociety,a501(c)(3)nonprofitorganization.Thefarmhasbeensupportedbythe MinnesotaHistoricalSociety,ISD622andthecitiesofMaplewood,Oakdale,andNorthSt. Paul. DISCUSSION AttheJanuary22,2007,citycouncilmeeting,thefollowingstaffrequestswereapprovedbythe citycouncilfortheBruentrupFarmproject: A.Authorizespendingupto$17,000andcreateanaccounttohireNIAarchitectstodraw plansandcompletetheapplicationforapprovalbytheMinnesotaHistoricalSociety HistoricalArchitect. B.Authorizestafftorecordadeclarationofthestatebondassistanceintheofficialreal estaterecordfortheproperty. C.AuthorizethecitymanagertosignaletterofagreementgoverningtheuseofBruentrup HistoricalFarmbuildingsandsite.Thecitymustassumeresponsibilitytomaintainthe propertyinsatisfactorymannerfor20years. D.Authorizethecitymanagertoallowcitystafftoutilizecityservices,staffandequipment forthecompletionoftheproject. During2007,citystaff,theMaplewoodAreaHistoricalSocietyandtheprojectarchitectworked togethertoprepareplansfortheremodelingandanadditiontothebarn.Theseplansarenow completeandtheStateHistoricalPreservationOfficerandMr.Copeland,theformerCity ManagerapprovedtheMinnesotaHistoricalSocietyStateCapitalProjectsGrant-in-aid Agreement.CopyofthefinalMinnesotaHistoricalSocietyStateCapitalProjectsGrantsin-Aid Agreement#28C6217isenclosedforyourreview.ThismeansthattheHistoricalArchitecthas approvedthescopeofworkandwearereadytostartconstruction.Citystaffalsoconducteda 15-dayreviewofthedesignplansasrequiredfortheexistingconditionalusepermit. SeeattachedmemofromMaplewoodAreaHistoricalSocietyforthe$27,337cashdonationfor thisproject. BACKGROUND ApplicantMatch BudgetItemsGrantTotal CashIn-KindDonated ArchitectFees$25,516$5,289$30,805 Stoop/Walk$400$485$1,377$2,262 ConcreteStoop$340$339$1,257$1,936 EntryDoor$200$760$960 ExitDoor$540$601$1,141 SlidingDoors$80$582$1,112$1,774 StoneVeneer$10,300$10,300 NewWing$12,000$5,485$22,800$40,285 ExteriorWallRepair$675$200$4,230$5,105 BarnFloor$980$300$1,984$3,264 Loft$600$2,165$2,765 FloorStrengthening$8,300$8,400$16,700 BasementFloor$25$98$123 SouthWall$200$1,102$1,302 2LowerUnits$500$2,406$2,906 FireSprinklers$28,000$440$28,440 ElectricalWork$24,995$24,995 Venting$6,400$6,400 Plumbing$3,401$9,337$12,738 TileWork$2,664$4,776$7,440 FeesandPermits$4,015$4,015 Misc.Hardware$900$900 FinishHardware$1,500$1,500 Sewer/Water$1,500$776$2,276 Painting$13,000$13,000 TOTAL$100,000$52,853$16,971$53,508$223,332 RECOMMENDATIONS StaffisrecommendingthatthecitycouncilapproveauthorizingtheMinnesotaHistoricalSociety StateCapitalProjectsGrantsin-AidAgreement#28C6217for$223,332andauthorizethe BuildingOfficialtoproceedwiththegrantapprovedprojectbudget. Attachments: 1.MinnesotaHistoricalSocietyStateCapitalProjectsGrant-In-AidAgreement 2.MemofromtheMaplewoodAreaHistoricalSocietyTreasurer 3.ProposedElevation 4.ProposedElevation 5.ProposedElevation 6.ProposedLowerLevelFloorPlan 7.ProposedUpperLevelFloorPlan P:Sec2N/BruentrupFarmAuthorizationProceed4-18-08 Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 5 Attachment 6 Attachment 7 AgendaItemI7 MEMORANDUM TO:ActingCityManager FROM:TomEkstrand,SeniorPlanner CONSENTTOTHEASSIGNMENTANDASSUMPTIONCONTRACT SUBJECT: AGREEMENTBETWEENST.PAULSMONASTERYANDCOMMONBOND COMMUNITIES LOCATION:LarpenteurAvenueandCenturyAvenue DATE:April22,2008 INTRODUCTION CommonBondCommunities( CommonBond) is requesting the consent of the City of MaplewoodtotheAssignmentandAssumptionAgreementoftheContractForPlannedUnit Development(the Assignment) between Trails Edge Townhome Limited Partnership, an affiliateofCommonBond,(TrailsEdgeLP)andtheSaintPaul s Monastery (the Monastery). PertheAssignment,theMonasteryintendstoassign,andTrailsEdgeLPintendstoassume, theMonastery s rights and responsibilities in the Planned Unit Development Contract related to thedevelopmentofthe48townhomeunitsontheTrailsEdgeTownhomesite. BACKGROUND OnMay14,2007,theCityofMaplewoodapprovedaPlannedUnitDevelopment(PUD)anda preliminaryplatfortheSt.Paulrypropertyat2675LarpenteurAvenueEast.TheSt. s Monaste Paul s Monastery entered into a Contract for Planned Unit Development (Contract) with the CityonMarch19,2008.TheContractdefinesthemutualagreementsandcovenantsbetween theMonasteryandtheCityofMaplewood.ThePUDprovidedfortheconstructionof50rental townhomesonasitetobeconveyedbytheMonasterytoCommonBond.CommonBondhas obtainedtheequityandotherfinancingfortheTrailsEdgeTownhomeCommunityandis proceedingtowardsclosingonthisfinancingandaconstructionstartthisSpring,2008. DISCUSSION TheConsenttotheAssignmentandAssumptionAgreementacknowledgesthattheCityof MaplewoodagreestotheAssignmentbetweenTrailsEdgeLPandTheSaintPaul s Monastery. TheTrailsEdgeLPagreestoperformtherightsandobligationsrelatedtotheTrailsEdge TownhomesiteinthemannersetforthintheContractforPlannedUnitDevelopment.Atthe sametime,theMonasteryagreesthatitretainsitsrightsandobligationsundertheContractto provide,amongotherthings,publicimprovements,rights-of-way,easements,pondsand infiltration,surety,andinsurance. RECOMMENDATION ApprovetheConsenttotheAssignmentandAssumptionAgreementwhichacknowledgesthat theCityofMaplewoodagreestotheAssignmentbetweenTrailsEdgeLPandTheSaintPaul s Monastery.TheTrailsEdgeLPshallperformtheobligationsrelatedtotheTrailsEdge TownhomesiteinthemannersetforthintheContractforPlannedUnitDevelopment.Atthe sametime,theMonasteryshallprovide,amongotherthings,publicimprovements,rights-of- way,easements,pondsandinfiltration,surety,andinsurance. p:sec13-29\PrioryCommonBondCC408 Attachments: 1.AssignmentandAssumptionofContractforPlannedUnitDevelopment 2.SitePreparationandInfrastructureReimbursementAgreement 3.CityCouncil s PUD Approval dated May 14, 2008 Attachment1 ASSIGNMENTANDASSUMPTIONOFCONTRACTFOR PLANNEDUNITDEVELOPMENT THISASSIGNMENTANDASSUMPTIONOFCONTRACTFORPLANNEDUNITDEVELOPMENT (Assignment)ismadeasofthis___dayof________,2008,byandbetween ST.PAULSMONASTERY,a Minnesotareligiouscorporation(theMonastery)and TRAILSEDGETOWNHOMESLIMITED PARTNERSHIP,aMinnesotalimitedpartnership(thePartnership). RECITALS: A.TheMonasteryandtheCityofMaplewood,Minnesota(theCity)arepartiestothatcertainCity ofMaplewood,RamseyCounty,Minnesota,ContractforPlannedUnitDevelopment,St.PaulsMonasteryRe- Development,CityProject07-02(theContract)datedasofMarch19,2008,theapplicabletermsofwhichare incorporatedhereinbythisreference. AllcapitalizedtermsusedinthisAssignment,unlessotherwisedefinedherein,shallhavethemeanings giventhemintheContract. B.TheContractcontemplatescertaindevelopmentwhichistoincludetheconstructionofthe48 townhomeunits(theTaxCreditProject)tobeconstructedbythePartnershiponlandlegallydescribedonExhibit Aattachedhereto(theTaxCreditLand). C.TheMonastery,CommonBondAcquisition,LLCandTubmanFamilyAlliance&Chrysalis,A CenterforWomen,Inc.(Tubman)enteredintoaSitePreparationandInfrastructureReimbursementAgreement datedApril___,2008(theInfrastructureAgreement). D.CommonBondAcquisition,LLChasassigneditsinterestintheTrailsEdgePurchaseAgreement (asdefinedintheInfrastructureAgreement)withtheMonasterytothePartnership. E.TheMonasteryintendsbythisAssignmenttoassignitsrightsintheContractrelatedtotheTax CreditProject,andthePartnershipintendsbythisAssignmenttoacceptsuchassignmentandtoassumecertain obligationsoftheMonasteryundertheContractastheyrelatetotheTaxCreditProject,allinaccordancewiththe termsoftheContractandthisAssignment. NOW,THEREFORE,inconsiderationoftheRecitals,themutualcovenantscontainedhereinandother goodandvaluableconsideration,thereceiptandsufficiencyofwhichareherebyacknowledged,theMonasteryand thePartnershipherebyagreeasfollows: 1.AssignmentandAssumptionofRightsRelatedtoTaxCreditProject.TheMonasteryhereby assignsitsrightsandobligationsundertheContractrelatedtotheTaxCreditProject(theTaxCreditProject Rights)tothePartnership,andthePartnershipherebyacceptssuchassignmentandassumesandagreestoperform therightsandobligationsrelatedtotheTaxCreditProjectinthemannercontemplatedbytheContract,excepttothe extentthatsuchobligationsareretainedbytheMonasteryherein.NotwithstandingthisAssignment,theMonastery hasretainedcertainobligationsthatrelatetotheTaxCreditProjectasfurthersetforthherein. 2.ObligationsRetainedbyMonastery. a.TheMonasteryagreestoprovide,orcausetobeprovided,theimprovementsrequiredbySections 1and2oftheContractortoreimbursetheCityforthecostofthoseImprovementstotheextent suchcostsmustbepaidbytheMonasteryinaccordancewiththeContract.ThePartnershipshall reimbursetheMonasteryforitsportionofsuchcostsinaccordancewiththeInfrastructure Agreement. b.ThePartnershipshallpaytotheCitytheportionoftheParkAvailabilityChargeapplicabletothe TaxCreditLand.TheMonasteryagreesthatthePartnershipshallnotberesponsibleforpayment ofanyportionoftheParkAvailabilityChargeapplicabletothepropertysubjecttotheContract, exceptfortheParkAvailabilityChargeapplicabletotheTaxCreditLand c.TheMonasteryshallprovidetheLettersofCreditrequiredbytheCitypursuanttoSections5and7 oftheContractandthePartnershipshallpaytheMonastery$667towardtheinitialcostofthe LetterofCreditand331/3%ofanyrenewalcost,subjecttoandinaccordancewiththe InfrastructureAgreement. d.TheMonasteryagreesthattherights-of-way,easements,pondsandinfiltrationbasinsdescribedin Sections8,9,10and11oftheContractareonlandretainedbytheMonasteryorCommonBond, notonthePartnershipsland.TheMonasterywillmakethenecessarydedicationsforthoserights- of-way,easements,pondsandinfiltrationbasins. e.TheMonasteryshallmaintainacausetobemaintainedandshallberesponsibleforallinsurance requirementsofthedeveloperundertheContract. f.AnyobligationundertheContractnotspecificallyaddressedhereinshallremaintheobligationof theMonastery. 3.RepresentationsofthePartnership .ThePartnershipmakesthefollowingrepresentations: a.ThePartnershipisalimitedpartnership,dulyorganizedunderthelawsoftheStateofMinnesota andingoodstandingunderthelawsoftheStateofMinnesota. b.TherearenopendingorthreatenedlegalproceedingsofwhichthePartnershiphasnotice, contemplatingtheliquidationordissolutionofthePartnershiporthreateningitsexistence,or seekingtorestrainorenjointhetransactionscontemplatedbythisAssignment,ortheContract,or questioningtheauthorityofthePartnershiptoexecuteanddeliverthisAssignmentorthevalidity ofthisAssignment,ortheContract. c.TheexecutionanddeliveryofthisAssignmentbythePartnershiphavebeendulyauthorizedbythe Partnership. d.NeithertheexecutionanddeliveryofthisAssignment,theconsummationofthetransactions contemplatedhereby,northefulfillmentoforcompliancewiththetermsandconditionsofthis Assignmentisprevented,limitedby,orconflictswithorresultinabreachof,theterms,conditions orprovisionsofanyevidencesofindebtedness,agreement,orinstrumentofwhatevernatureto whichthePartnershipisnowapartyorbywhichitisbound,orconstitutesadefaultunderanyof theforegoing. 4.ImmediateAssignment/ScopeofAssumption.ThisAssignmentisintendedtobeeffective immediatelyuponthelaterof(a)executionbytheMonasteryandthePartnershipand(b)thedulyauthorized executionoftheCitysConsent. 5.ReimbursementofCosts.ThePartnershipshallreimbursetotheMonastery331/3%ofthecost paidbytheMonasteryunderSection6oftheContract,subjecttoandinaccordancewiththeInfrastructure Agreement. 6.DisputeResolution.Allclaims,disputesandothermattersinquestionbetweenthepartiesarising outof,orrelatingtothisAgreementshallbesettledinDistrictCourtprovidedtheclaim,disputeorothermatterin questioncannotbesettledbydirectdiscussion,non-bindingmediationorvoluntarybindingarbitrationifagreedto bybothparties.ThevenueforlitigationshallbeRamseyCounty,Minnesota,unlessspecificallyagreedotherwise. 7.CertificateofOccupancy.WithrespecttoParagraph13and14oftheContract,theagreements andobligationsofDeveloperthereundershallbesatisfiedwithrespecttotheTaxCreditProjectupontheissuanceof aCertificateofOccupancyfortheprojectandthoseprovisionsshallnotlimitthePartnershipsrightorauthorityto payitscontractorsinaccordancewiththeapplicablecontractsbetweenthemandthePartnership. 8.CityConsent.ThisAssignmentshallonlybeeffectiveuponexecutionoftheattachedConsentby theCity. 9.Miscellaneous. a.ConsentsandApproval.Inallcaseswhereconsentsorapprovalsarerequiredhereunder,such consentsorapprovalsshallnotbeunreasonablyconditioned,delayedorwithheld.Theparties agreetoactexpeditiouslyandingoodfaithtoaccomplishthegoalsofthisAssignment. b.GoverningLaw.ThisAssignmentshallbeconstruedandenforcedaccordingtoandgovernedby thelawsoftheStateofMinnesota. c.TimeoftheEssence.TimeisoftheessenceintheperformanceofthisAssignment. d.Assignment.NeitherpartymayassignitsrightsunderthisAssignmentortheContractwithoutthe priorwrittenconsentoftheother. e.Counterparts.ThisAssignmentmaybeexecutedinanynumberofcounterparts,allofwhichshall constituteasingleagreement,andanyoneofwhichshallbedeemedanoriginal. f.EntireAgreement.ThisAssignment,togetherwiththeInfrastructureAgreementandCityConsent, setforththeentireagreementofthepartiesheretowithregardtothemattersetforthherein.No otheragreement,statementorpromisemadebyanyotherpartyorbyanyofficer,agentor employeeofanypartytothisAssignmentthatisnotinwritingandsignedbybothpartiestothis Assignment,shallbebindingoneitherparty. g.Relationship.NothingcontainedinthisAssignmentshallcreateanyrelationshipbetweenthe partiesheretootherthanthatofcooperatingindependententities,andshallnotbedeemedtocreate apartnershiporjointventurebetweenandamongtheparties. [SignaturePageFollows] INWITNESSWHEREOF,thepartiesheretohavecausedthisAssignmenttobedulyexecutedonthedate setforthbelow. Dated:ST.PAULSMONASTERY By: Its: Dated:TRAILSEDGETOWNHOMESLIMITED PARTNERSHIP By:CommonBondInvestmentCorporation ItsGeneralPartner By: JosephL.Holmberg Its:President F-5 EXHIBITA LEGALDESCRIPTION Lot2,Block2,CenturyTrailsCommons,RamseyCounty,Minnesota. F-6 CONSENT THISCONSENTbyTheCITYOFMAPLEWOOD,MINNESOTA(theCity)isattachedtoand incorporatedintheAssignmentandAssumptionofContractforPlannedUnitDevelopmentbetweenStPauls Monastery(theMonastery)andTrailsEdgeTownhomesLimitedPartnership(thePartnership). WHEREAS,TheMonastery,enteredintoaContractforPlannedUnitDevelopmentdatedMarch19,2008 (theContract);and WHEREAS,theMonasteryhasagreedtoconveytheportionofthepropertysubjecttotheContract describedonExhibitAtotheAssignmentandAssumptionforthedevelopmentofa48-unitrentaltownhomeproject (theTaxCreditProject);and WHEREAS,theMonasteryhaspursuanttotheAssignmentandAssumptionassignedcertain responsibilitiestothePartnershiptothePartnershipwhiletheMonasteryhasretainedcertainotherresponsibilities. NOW,THEREFORE,theCityherebyconsentstotheattachedassignmentandassumptionandagreesas follows: 1.PlansandSpecifications.TheCityherebyacknowledgesreviewandapprovalofthePlansand SpecificationsfortheconstructionoftheTaxCreditProject. 2.NoCrossDefault. (a)TheCityherebyagreesthataneventofdefaultbytheMonasteryundertheContractshall notconstituteaneventofdefaultbythePartnershipundertheContract.TheCityagreesnottoexerciseand rightsandremediesundertheContractwithrespecttotheTaxCreditProjectasaresultofaneventof defaultbytheMonastery.AbreachoftheContractbytheMonasteryshallnotconstituteabasisfor denyingbuildingoroccupancypermitstothePartnershipfortheTaxCreditProject. (b)TheCityagreesthatthefailuretocommenceorcompletethedevelopmentsotherthan theTaxCreditProjectdescribedintheContractshallnotconstituteadefaultbythePartnership. 3.UponcompletionofconstructionoftheTaxCreditProject,theCitywillissue,aftercustomaryand requiredpublicinspectionsofthepremisesand/orapprovals,occupancypermitsinatimelyfashionandwithout regardtothelevelofcompletionofthepublicorprivateimprovementsthatarepartofthePlannedUnit Development,butoutsideoftheTaxCreditProject. CITYOFMAPLEWOOD,MINNESOTA By: Its: Dated: 7 fb.us.2745679.14 SITEPREPARATIONANDINFRASTRUCTURE REIMBURSEMENTAGREEMENT THISSITEPREPARATIONANDINFRASTRUCTUREREIMBURSEMENTAGREEMENT (Agreement)isdatedasofApril___,2008,andisbyandamong ST.PAUL'SMONASTERY,aMinnesota religiouscorporation(theMonastery),COMMONBONDACQUISITION,LLC,aMinnesotalimitedliability company(CommonBond),and TUBMANFAMILYALLIANCE&CHRYSALIS,ACENTERFOR WOMEN,INC.,aMinnesotanonprofitcorporation(Tubman). WHEREAS,theMonasteryownsthepropertylocatedat2675LarpenteurAvenueEastintheCityof Maplewood,CountyofRamsey,StateofMinnesotaaslegallydescribedonExhibitA(theProperty);and WHEREAS,CommonBondandTubmaneachdesiretopurchase,andtheMonasterydesirestosell,a portionoftheProperty;and WHEREAS,theMonasteryhasenteredintoaRealEstatePurchaseAgreementforFamilyTownhome CommunitydatedMay24,2006,asamendedFebruary26,2007(collectively,theTrailsEdgePurchase Agreement)withCommonBondforthepurchaseofaportionoftheProperty;and WHEREAS,theMonasteryenteredintoseparatepurchaseagreementswithTubmanandCommonBondfor otherportionsoftheProperty;and WHEREAS,theMonasteryhasenteredintoaContractforPlannedUnitDevelopmentdatedMarch19, 2008attachedheretoasExhibitB(thePUDContract), WHEREAS,CommonBondintendstoassignitsrightsintheTrailsEdgePurchaseAgreementtopurchase thatportionofthePropertytobeusedfortheconstructionof48townhomes(theTrailsEdgeProject)toTrails EdgeTownhomesLimitedPartnership(thePartnership). NOWTHEREFORE,inconsiderationofthemutualbenefitforallparties,thereceiptandsufficiencyof whichisherebyacknowledged,theMonastery,CommonBondandTubmanagreetothefollowing: 1.CompletionofInfrastructure.TheMonasteryagreestooverseethecompletionoftheinfrastructure worknecessaryforthePropertyinaccordancewiththePUDContract,includingbutnotlimitedtothe gradingnecessaryfortheinstallationofthebuildingsonthesite,gradingrequiredtodirectwateraway fromthesite,installationofnecessarystormsewerandponding,streetconstructionandretainingwall construction.NothinghereinshallmaketheMonasteryresponsibleforanydefectsintheconstruction oftheinfrastructure,andCommonBondsandTubmanssoleremedyforconstructiondefectsshallbe topursueanactionagainstthecontractor.TheMonasteryagreestoassignthecontractswarrantiesfor constructionoftheinfrastructureontheapplicableparcelstoCommonBond,thePartnershipand Tubmanandtoobtainthecontractorsconsenttosuchassignment. 2.InfrastructureCosts.Infrastructurecostsshallconsistofthefollowingcosts,asreasonableand appropriate,incurredandpaidbytheMonastery(theInfrastructureCosts): a.AllsitepreparationchargedbyMcGoughCompany(McGough)includingbutnotlimited toroughgradingofthesite,siteworkrelatedtopondsandstormsewers,andsitepreparation, includingastotheTrailsEdgeProjectsitepreparationforpadinstallationascoveredbythe separatesitepreparationcontractbetweentheMonasteryandMcGough,dated __________________,2008forthesumnottoexceed$_________________. b.AllcostsincurredinobtainingapprovaloftheRamsey-WashingtonWatershedDistrict(the 8 fb.us.2745679.14 WatershedDistrict). c.AllplattingexpensecostsincurredinobtainingthefinalplattobefiledwiththeRamsey CountyRecorder. d.AllpondandsoilboringcostsrelatedtothepublicroadsthatwillrunthroughtheProperty. e.AllcostsrelatedtoconstructingarightturnlaneoffCenturyAvenueontotheProperty,tothe extentthecostsarenotincludedinCityofMaplewoodProject07-24asdefinedinSection4. f.AllcityengineeringandsignagecostsbilledseparatelyfromtheCityofMaplewoodProject 07-02. g.AllcostsincurredbytheMonasteryinobtaininglettersofcredittomeettheCityof MaplewoodsrequirementstomoveforwardwithCityofMaplewoodProject07-24. h.Allout-of-pocketcosts,includingsoftcosts,incurredbytheMonasterywhicharenecessary ordesirabletocompletetheworkprovidedfor,ordescribedbyitems1.a.-g.,including engineeringandsurveyexpenses(butexcludingMonasterysadministrative,legal,andsimilar costs)andwhichareinconnectionwiththeinfrastructurerelatedtothePropertyasprovided forin1.a.-g.above,andwhichwillbenefitallpartiesofthisAgreement. 3.AllocationMethods.SubjecttoSection7below,thepartiesagreetoallocateallInfrastructureCosts asfollows: a.AllcostsrelatedtotheWatershedDistrictapprovalsandallcostsrelatedtoponds,sitework, andstormsewershallbeallocatedtothepartiesonthebasisofthenumberofsquarefeetof impervioussurfaceasdefinedbySundeEngineering,PLLC(SundeEngineering)asset forthonExhibitC. b.AllcostsincurredbyMcGoughingradingthesitefortheCityofMaplewoodpublicroads shallbeallocatedtothepartiesbasedonlinealfootageofeachpartysparcel(s)oflandasset forthonExhibitC. c.AllcostsincurredforsitepreparationfurtherdefinedascutandfillworkdonebyMcGough shallbebasedonthesquarefootageofeachpartysparcel(s)asdefinedbySundeEngineering assetforthonExhibitC. d.AllcostsresultingunderSection2c.,d.,e.,f.,g.andh.aboveshallbesplitevenlybetween thethreepartiestothisAgreementassetforthonExhibitC. e.Allcostsforfoundationwork,sanitaryandwaterspecificallyforthenewmonasterybuilding willbepaidexclusivelybytheMonastery. ExhibitCshallnotbeamendedormodifiedexceptinaccordancewithSection13ofthisAgreement. AnestimateofthetotalInfrastructureCostsallocatedtoeachpartybasedontheallocationsetforthin thisSectionissetforthonExhibitDattachedhereto.ThepartiesunderstandthatExhibitDisan estimateonlyandactualtotalcostswillbeallocatedtothepartiesasprovidedherein;provided, however,thatthetotalamounttobepaidbyCommonBondpursuanttothisSectionshallnotexceed $305,000withoutCommonBondsand,withrespecttotheTrailsEdgeProject,thePartnerships writtenconsentandsubjectinalleventstoParagraph19andthatthetotalamounttobepaidby TubmanpursuanttothisSectionshallnotexceed$285,000withoutTubmanswrittenconsent. 4.PublicImprovements.ThetermPublicImprovementsforthepurposesofthisAgreementshall meantheconstructionbytheCityofMaplewood(theCity)oftheLarpenteurAvenueTrail,the 9 fb.us.2745679.14 constructionofBenetRoadandMonasteryWay,therightturnlaneonCenturyAvenue,andthe associatedsanitarysewer,watermainandstormdrainageimprovementstobemadebytheCityundera developersagreementwiththeMonastery,CityProject07-24.ThecostofthesePublicImprovements isestimatedtobe$1,144,487perthePUDContract,andtheCitywillassesseachlandownersshareof thesecostsdirectlyagainsteachparcelperthefinalplattingaccordingtothelinealfootageofroad accessmeasuredbyRamseyCountyassetforthinExhibitC.Thecostsattributabletotheconstruction ofBenetRoadwillbepaidbyCommonBondandtheMonasterypursuanttoSection5below. Allpartiesagreetoabidebythespecialroadassessmentandnotappealtheproposedassessment. 5.BenetRoadAssessment.AparceloflandtobepurchasedbyCommonBondoutsideoftheTrails EdgeProjectincludesaccesstothefuturesitelocationoftheMonasteryviaBenetRoad.The MonasteryherebyagreestopayCommonBondone-halfofthespecialassessmentrelatedtothe constructionofBenetRoaduntilpaidinfulluponreceiptofaninvoiceforsuchfromCommonBond eachMayandOctober. 6.DevelopersAgreement.InconsiderationfortheMonasteryactingasdeveloperwiththeCityof MaplewoodtoprovidefortheconstructionofpublicroadwayswhichbenefitCommonBondand Tubman,CommonBondandTubmanagreetothetermsofthePUDContractasapplicable,subjectto theAssignmentandAssumptionAgreementintheformattachedheretoasExhibitG(theAssignment andAssumptionAgreement).TheMonasteryagreestoenterintotheAssignmentandAssumption AgreementonorbeforeMay1,2008. 7.SettlementofSharedCosts.Asthedeveloper,theMonasterywillincurtheInfrastructureCosts describedinSection2above.TheMonasterywillrecoversuchcostsinthefollowingmanner: a.CommonBondandtheMonasteryagreetoestimatethetotalofanyandallcostsallocated underthisAgreement(otherthantheCityassessmentsreferencedinParagraph4)forthe TrailsEdgeProjectat$205,000,whichwillbepaidatthetimeofclosingundertheTrails EdgePurchaseAgreement.Totheextenttheactualincurredcostsaregreaterorlessthanthe estimate,thedifferencewillbeincludedinthecostsallocatedtoCommonBondforthesenior housingprojectassetforthinsubparagraph7.b.below. b.CommonBondSeniorHousingCommonBondagreestopaytheallocatedcostforthesenior housingandthedifferencebetweentheactualandestimatedcostssetforthinsubparagraph 7.a.aboveatthetimeoftheclosingfortheseniorhousingpurchase,estimatedtobein October,2008. c.TubmanTheMonasterywillinvoiceTubmanforitsshareoftheallocatedcostssetforthin Section3onamonthlybasisastheMonasteryincursthecosts.ThePromissoryNoteand MortgageenteredintobyTubmaninfavoroftheMonasterydated___________,2008,will beadjustedtoreflectTubmansshareoftheallocatedcosts. 8.McGoughContractforInfrastructureWork.TubmanandCommonBondrecognizethatthe MonasterywillbenamedasownerontheagreementwithMcGoughforallsiteworkdescribedin Section2.a.above,whichagreementwillbesubstantiallyintheformattachedheretoasExhibitF(the McGoughContract).TubmanandCommonBondhavereviewedtheMcGoughContractand approveperformanceofthesiteworkbyMcGoughconsistentwiththetermsoftheMcGough Contract.AnychangestothesiteworktobeperformedbyMcGoughundertheMcGoughContract whichrequiretheexecutionofachangeordershallrequireapprovalbyallpartiestothisAgreement. MonasterywillprovidetoTubman,CommonBondandthePartnershiparequestforapprovaltogether withinformationreasonablyadequateforTubmanandCommonBondtobeabletogivetheapproval, whichapprovalshallnotbeunreasonablywithheldordelayed.Tubman,CommonBondand/orthe Partnershipmustobjectinwritingtoanysuchrequestwithinfive(5)businessdaysofdeliveryor approvalshallbedeemedgiven.AllobjectionsbyTubman,CommonBondand/orthePartnershipshall 10 fb.us.2745679.14 beinwritingandshallstatethespecificnatureoftheobjectionand(asfeasible)aspecificrequestor recommendationforcorrectionormodification.Tubman,CommonBondandthePartnershipagreeto haverepresentativesoftheirorganizationsignoffonallworkperformedundertheMcGoughContract approvingthesiteworkofthecontractorpriortofinalpaymentbeingmadebytheMonastery,subject toandinaccordancewiththerequirementsandconditionsoftheMcGoughContract.Paymentwillbe madeinaccordancewiththeMcGoughContract.TheMonasteryagreestoassignthewarrantiesto Tubman,CommonBondandthePartnershipasdescribedinSection1above. .TheMonasteryagreestousecommerciallyreasonableeffortstocauseMcGoughtocomplete 9.Timing theinfrastructureworksubstantiallyinaccordancewiththeScheduleattachedheretoasExhibitE, exceptthattheMonasterydoesnotundertaketoguaranteeMcGoughsperformance,andthe MonasteryshallnotbeliabletothepartiesheretoforanyfailurebyMcGoughtocompletethe infrastructureworkinaccordancewithExhibitE. 10.ForceMajeure.Anyprevention,delayorstoppageduetostrikes,labordisputes,actsofGod, inabilitytoobtainlaborormaterials,governmentalrestrictions,governmentalcontrols,enemyor hostilegovernmentaction,civilcommotion,fireorothercasualty,andothercausesbeyondthecontrol oftheMonasteryorMcGoughshallextendthedateforcompletionoftheinfrastructureforaperiod equaltoanysuchprevention,delayorstoppage.TheMonasteryshallgivereasonablypromptnoticeto theotherpartiesoftheoccurrencecausingsuchdelay. 11.GoverningLaw.ThisAgreementshallbegovernedbyandconstruedinaccordancewiththelawsof theStateofMinnesota. 12.Recording.ThisAgreementshallnotbeacovenantrunningwiththelandandthepartiestothis AgreementagreenottorecordthisAgreementintheofficeoftheCountyRecorderinandforRamsey County,Minnesota. 13.EntireAgreementandAmendment.ThisAgreementcontainstheentireagreementoftheparties withrespecttoreimbursementandallocationoftheInfrastructureCostssetforthinSection2andthe allocationofpropertyassessmentsforthePublicImprovementsdescribedinSection4ofthis Agreement.ThisAgreementmayonlybeamendedormodifiedinwritingbyallpartiesandtothe extenttheamendmentimpactstheTrailsEdgeProject,thePartnershipandEnterpriseCommunity Investment,Inc.mustconsenttotheamendment. 14.Severability.ShouldanyoneormoreoftheprovisionsofthisAgreementforanyreasonbedeclared invalid,illegalorunenforceableinanyrespect,suchinvalidity,illegalityorunenforceabilityshallnot affectanyotherprovisionofthisAgreement,andthisAgreementshallbeconstruedasifsuchinvalid, illegalorunenforceableprovisionhadneverbeencontainedherein. 15.Waiver.ThefailureorforbearanceofanypartytothisAgreementtoenforceanyprovisions,rightsor remedieswithinthisAgreementononeormoreoccasionsshallnotbeconstruedasawaiveror limitationofthatpartysrighttosubsequentlyenforceandcompelstrictcompliancewithevery provisionofthisAgreement. 16.Counterparts.ThisAgreementmaybeexecutedincounterparts,eachofwhichshallbeanoriginal, andallwhich,takentogether,shallconstituteoneandthesameinstrument. 17.BindingEffect.TheprovisionsofthisAgreementshallbebindinguponandinuretothebenefitofthe respectivepartiesandtheirrespectiverepresentatives,successorsandassigns.Withoutlimitingthe generalityoftheforegoing,eachreferencetoCommonBondinitscapacityaspurchaserand/orowner ofthelandtobeusedfortheTrailsEdgeProjectshallmeanandrefertothePartnershiponandafter thedateofthePartnershipspurchaseofsaidproperty,regardlessofwhetherornotexpresslystated herein.Withoutlimitingthegeneralityoftheforegoing,eachreferencetoCommonBondinits capacityaspurchaserand/orownerofthelandtobeusedfortheTrailsEdgeProjectshallmeanand 11 fb.us.2745679.14 refertothePartnershiponandafterthedateofthePartnershipspurchaseofsaidproperty,regardless ofwhetherornotexpresslystatedherein.CommonBond,oranaffiliateofCommonBond(otherthan thePartnership),shallretainallrightsandresponsibilitieswithrespecttothelandtobeusedforaHUD financed202project. 18.Headings.TheheadingsatthebeginningofeachnumberedsectionofthisAgreementaresolelyfor theconvenienceoftheparties,andarenotapartofthisAgreement. 19.LimitationofLiabilityofPartnership .TheMonasteryandTubmanacknowledgeandagreethatthe Partnership,assuccessortoCommonBondwithrespecttotheTrailsEdgeProject,shallhaveno liability,underthisAgreement,theAssignmentandAssumptionAgreement,oranyotherdocument,in excessof$366,228.Suchamountwillrepresenttheapproximately$205,000paymentfor InfrastructureCostsdiscussedinParagraph7.aandthe$161,228paymentfortheportionofthe assessedcostsforthePublicImprovementsreferencedinSection4allocatedtotheTrailsEdgeProject. TheMonastery,TubmanandCommonBondshallnothaveanyclaimsagainstthePartnershipfor additionalpaymentsorotherwiseinconnectionwiththedevelopmentoftheProperty. [SignaturePageFollows] 12 fb.us.2745679.14 INWITNESSWHEREOF,theundersignedpartieshavehereuntoenteredintothisAgreementeffectiveas ofthedatefirstsetforthabove. ST.PAULSMONASTERY By: Its: COMMONBONDACQUISITION,LLC By: Its: TUBMANFAMILYALLIANCE& CHRYSALIS,ACENTERFORWOMEN,INC. By: Its: CONSENT TrailsEdgeTownhomesLimitedPartnership(thePartnership)herebyconsentstothetermsoftheabove- referencedSitePreparationandInfrastructureReimbursementAgreement(theAgreement)andagreesthatafter assignmentoftheTrailsEdgePurchaseAgreementtothePartnership,itwillperformtheobligationsofthe PartnershipinaccordancewiththeAgreement. TRAILSEDGETOWNHOMESLIMITED PARTNERSHIP By:CommonBondInvestmentCorporation, GeneralPartner By: JosephL.Holmberg,President 13 fb.us.2745679.14 EXHIBITA LEGALDESCRIPTION Lots1,2,3and4,Block1,CenturyTrailsCommons,RamseyCounty,MinnesotaandLots1and2,Block 2,CenturyTrailsCommons,RamseyCounty,Minnesota. A-1 fb.us.2745679.14 EXHIBITB CONTRACTFORPLANNEDUNITDEVELOPMENT B-1 fb.us.2745679.14 EXHIBITC COSTALLOCATION C-1 fb.us.2745679.14 EXHIBITD ESTIMATEOFTOTALALLOCATEDCOSTS D-1 fb.us.2745679.14 EXHIBITE INFRASTRUCTUREWORKSCHEDULE E-1 E-2 !"#$%#&'()*'+#,( E-3 !"#$%#&'()*'+#,( EXHIBITF McGOUGHCONTRACT Attachment3 MINUTES MAPLEWOODCITYCOUNCIL 7:00p.m.,Monday,May14,2007 CouncilChambers,CityHall MeetingNo.07-09 K.UNFINISHEDBUSINESS 2.St.PaulenturyandLarpenteurAvenues)PublicCommenton s Monastery Redevelopment (C thismatterwastakenataSpecialCityCouncilMeetingonMay7,2007.PublicCommentis nowclosed.DiscussionislimitedtoCityCouncilquestionsforCityStaff. a.ApplicationforConditionalUsePermitforPlannedUnitDevelopment b.PreliminaryPlatforCenturyTrailsCommons SeniorPlannerEkstrandpresentedthereportandrespondedtoquestionsfromthecouncil. EllenHiggins,inchargeofdevelopmentforCommonBondCommunities,addressedthe councilregardingtheproposedaffordablehousing. MayorLongriethankedMs.Higginsforhersuggestionthatatransportationtaskforcebe createdtoworktowardincreasingpublictransportationtothissite.MayorLongriestatedher supportforincreasingtransportationonthesiteandcreatingataskforcetolookatthese issues. CouncilmemberHjellemovedtoadoptthefollowingresolutionapprovingaconditionalusepermitfor aplannedunitdevelopmentfortheSistersofSt.BenedictofSt.Paul s Monastery. CONDITIONALUSEPERMITRESOLUTION07-05-071 WHEREAS,theSistersofSt.BenedictofSt.PaulMonasteryappliedforaconditionalusepermitfor s aplannedunitdevelopmenttodeveloptheir31.04-acresitewitha50-unittownhousedevelopment;a 40-unitseniorshousingapartmentbuilding;toconverttheexistingmonasterybuildingasamulti-use family-violenceshelterwith37housingunits,officesandsupportfacilitiesandtobuildafuture monasterybuildingonthenorthendoftheirproperty. WHEREAS,Section44-1092(3)ofthecityordinancesrequiresaconditionalusepermitforinstitutionsof anyeducational,philanthropicandcharitablenature. WHEREAS,thispermitappliestothepropertylocatedat2675LarpenteurAvenue.Thelegal descriptionis: ThatpartoftheSouthrofSection13,Township29,Range22,Ramsey ½ of the Southeast Quarte County,Minnesotalyingeastandnorthofalinedescribedasbeginningatapointonthesouthlineof saidSoutheastQuarterofSection13985feetwestofthesoutheastcornerofsaidSoutheastQuarter ofSection13;thence78degrees40minutestotherightproceedinginanorth-northwesterlydirection for620feettoapointofcurve;thencetotheleftonacurvehavingaradiusof100feetadistanceof 157.08feettoapointoftangent;thence90degreestotheright,atrightanglestothetangenttosaid & curveatsaidpointoftangent,adistanceof450feet;thence90degreestotheleftadistanceof200 feet;thence90degreestotherightadistanceof225feet,moreorless,tothenorthlineofsaid South ½ of the Southeast Quarter of Section 13. ExceptthatpartoftheSoutheastQuarterofsaidSoutheastQuarterofSection13whichlies northeasterlyofalineparallelwithanddistant100feetsouthwesterlyofalinedescribedas beginningatapointontheeastlineofsaidSection13,distant1324.13feetnorthofthe southeastcornerthereof;thencerunwesterlyatanangleof90degreeswithsaideast sectionlinefor186.63feet;thencedeflecttotherightona10degreecurve,deltaangle29 degrees20minutes,for293.33feet;thenceontangenttosaidcurvefor100feetandthere terminating; togetherwithallthatpartoftheabovedescribedtract,adjoiningandsoutherlyoftheabove describedstrip,whichlieseasterlyofalinerunparallelwithanddistant60feetwesterlyof thefollowingdescribedline:Beginningatthepointofintersectionoftheabovedescribedline withtheeastlineofsaidSection13;thencerunsoutherlyalongtheeastlineofsaidSection 13for540feetandthereterminating; alsotogetherwithatriangularpieceadjoiningandsoutherlyofthefirstabovedescribedstrip andwesterlyofthelastdescribedstrip,whichliesnortheasterlyofthefollowingdescribed line:Fromapointonthelastdescribedline,distant150feetsoutherlyofitspointof beginning,runwesterlyatrightanglestosaidlinefor60feettothepointofbeginningofthe linetobedescribed;thencerunnorthwesterlytoapointonthesoutherlyboundaryofthefirst abovedescribedstrip,distant100feetwesterlyofitsintersectionwithalinerunparallelwith anddistant33westerlyoftheeastlineofsaidSection13. Whichlieseasterly,northerlyandeasterlyofalinedescribedascommencingatsaidsoutheast corneroftheSoutheastQuarterofSection13;thencewesterly,alongsaidsouthlineoftheSoutheast QuarterofSection13,adistanceof832.02feettothepointofbeginningofthelinetobedescribed; thencedeflectingtotheright78degrees40minutes00secondsadistanceof750.06feet;thence deflectingtotheleft90degrees00minutes00secondsadistanceof204.00feet;thencedeflecting totheright90degrees00minutes00secondsadistanceof638.98feettosaidnorthlineofthesouth halfoftheSoutheastQuarterofSection13andsaidlinethereterminating. WHEREAS,thehistoryofthisconditionalusepermitisasfollows: 1.OnMarch20,2007,theplanningcommissionheldapublichearing.Thecitystaff publishedanoticeinthepaperandsentnoticestothesurroundingpropertyowners. Theplanningcommissiongaveeveryoneatthehearingachancetospeakand presentwrittenstatements.Theplanningcommissionalsoconsideredthereportsand recommendationofcitystaff.Theplanningcommissionrecommendedthatthecity councilapprovethispermit. 2.OnMay7,2007,thecitycouncilconsideredreportsandrecommendationsofthecitystaffand planningcommission. NOW,THEREFORE,BEITRESOLVEDthatthecitycouncilapprovetheabove-describedconditional usepermit,because: 1.Theusewouldbelocated,designed,maintained,constructedandoperatedtobeinconformitywith theCity'sComprehensivePlanandCodeofOrdinances. 6 2.Theusewouldnotchangetheexistingorplannedcharacterofthesurroundingarea. 3.Theusewouldnotdepreciatepropertyvalues. 4.Theusewouldnotinvolveanyactivity,process,materials,equipmentormethodsofoperationthat wouldbedangerous,hazardous,detrimental,disturbingorcauseanuisancetoanyperson orproperty,becauseofexcessivenoise,glare,smoke,dust,odor,fumes,waterorair pollution,drainage,waterrun-off,vibration,generalunsightliness,electricalinterferenceor othernuisances. 5.Theusewouldgenerateonlyminimalvehiculartrafficonlocalstreetsandwouldnotcreatetraffic congestionorunsafeaccessonexistingorproposedstreets. 6.Theusewouldbeservedbyadequatepublicfacilitiesandservices,includingstreets,policeandfire protection,drainagestructures,waterandsewersystems,schoolsandparks. 7.Theusewouldnotcreateexcessiveadditionalcostsforpublicfacilitiesorservices. 8.Theusewouldmaximizethepreservationofandincorporatethesite'snaturalandscenic featuresintothedevelopmentdesign. 9.Theusewouldcauseminimaladverseenvironmentaleffects. Approvalissubjecttothefollowingconditions: 1.Thisplannedunitdevelopmentshallfollowtheconceptplansdate-stampedJanuary11, 2007.Theseplansareconsideredconceptplansbecausetheapplicantmustsubmitdesign planstothecityforapprovalfortheproposedapartments,townhouses,futuremonastery; shelterandanyotherfutureuse.Staffmayapproveminorchanges. 2.ThisplannedunitdevelopmentdoesnotgiveanyapprovalsforLot1,Block1sincethissite hasnotbeenproposedforanyfuturedevelopmentanditsfutureuseisunknown.The developmentofthissitewouldrequirearevisionofthisplannedunitdevelopmentandmust complywithallcitydevelopmentrequirements. 3.Theproposedconstructionmustbesubstantiallystartedwithinoneyearofcouncilapproval orthepermitshallbecomenullandvoid. 4.Thecitycouncilshallreviewthispermitinoneyear. 5.Thepropertyownershallberequiredtodedicaterightofwayforaroadwaytobestudiedby theCityEngineerduringthenextthreetofiveyearperiod.Thefinallocationoftheroadway shallbestudiedbytheCityEngineerandreportedwitharecommendationtothecitycouncil. Thefinalneedfortheroadwayhasnotbeendeterminedbutwilllikelybenecessaryif additionaldevelopmentoccursonthispropertyinexcessofthatcurrentlybeingproposedor athigherdensitylevelsthanapproved;andalsoifpropertysoldincludesamajorexpansion ofusesthatgeneratesignificantadditionaltraffictobegeneratedatHill-Murray. 6.TheapplicantmustobtainallnecessaryandrequiredpermitsfromtheMinnesota DepartmentofTransportation,RamseyCountyandtheRamsey-WashingtonMetro WatershedDistrict. ( 7.Theapplicantmustprovidearight-turnlaneonCenturyAvenueintothesite,subjectto MnDOT s approval. 8.TheapplicantshallcomplywithallrequirementsoftheengineeringreportsbyErinLaberee andMichaelThompsondatedFebruary22,2007andbyR.CharlesAhldatedApril19,2007. 9.TheapplicantshallinstallsidewalkswhereverpossiblealongLarpenteurAvenue. 10.Staffmayapproveminorchangestotheplans. SecondedbyCouncilmemberRossbach Afriendlyamendmentwasaddedtothemotionrequiringthefollowingconditionsbeincludedinthe resolution: 11.Establishaneighborhoodcommitteeofnolessthanninememberswhosemembership compositeshallbeonerepresentativefromHill-Murrayadministrationortrustees,oneday careparentfromMapleTreeDayCare,oneparentwhosechildattendsHill-Murray,three neighborhoodcitizenswhosignedthepetitionincludedinthecouncilpacketandthree neighborhoodcitizenswhoarefromtheyellowcardsreceivedbythecity.Thecommittee s purposeshallbetofacilitatecommunication,developneighborhoodsolutionsto neighborhoodconcerns,andprovidefeedbacktoallpartiessubjecttotheplannedunit development.Thecommitteeshallreportperiodicallytothecouncilanddisbandwhenno longerneeded. 12.Establishatransportationtaskforceofneighborsandpartiestotheplannedunit developmenttoworkonpublictransportationserviceandoptionsforthesite,toworkin coordinationwiththeneighborhoodcommittee. 13.TheproposedprojectshallbereviewedbytheCommunityDesignReviewBoardandall requirementsofthatboardshallbefollowed. 14.Includetwoplaygroundareaswithintheplannedunitdevelopmentasdiscussedatthe hearingthatweretobeaddedtotheplans. 15.Developasecurityplaninpartnershipwithallofthepartiessubjecttotheplannedunit developmentandtheneighborhoodcommittee. 16.MonasteryWayandBennettRoadshallbepublicroadsandthecostofcitysewer,storm water,publicstreetinfrastructureandcitywatershallbebornebythedeveloper. 17.Theapplicantshallinstallsidewalksalongapplicant s property on Larpenteur Avenue and internalstreets. Thecouncilvotedasfollows:Ayes-all TheMaplewoodCityCouncilapprovedthisresolutiononMay14,2007. CouncilmemberHjellemovedapprovalofapreliminaryplatforCenturyTrailsCommonslocatedat 2675LarpenteurAvenue.Approvalissubjectto: 1.Redesigningthepublicstreetright-of-waywithinthesitetobe60feetwide. ) 2.ComplyingwiththeapplicablerequirementsoftheengineeringreportsbyErinLaberee andMichaelThompsondatedFebruary22,2007andbyR.CharlesAhldatedApril19,2007. 3.Streetlightsshallbeinstalledifrequiredbythecityengineer,subjecttohisapproval. 4.Theapplicantshalldedicateanyadditionalright-of-wayifrequiredbyRamseyCountyand theMinnesotaDepartmentofTransportation. 5.Thepropertyownershallberequiredtodedicateright-of-wayforaroadwaytobestudiedby theCityEngineerduringthenextthreetofiveyearperiod.Thefinallocationoftheroadway shallbestudiedbytheCityEngineerandreportedwitharecommendationtothecitycouncil. Thefinalneedfortheroadwayhasnotbeendeterminedbutwilllikelybenecessaryif additionaldevelopmentoccursonthispropertyinexcessofthatcurrentlybeingproposedor athigherdensitylevelsthanapproved;andalsoifpropertysoldincludesamajorexpansion ofusesthatgeneratesignificantadditionaltraffictobegeneratedatHill-Murray. SecondedbyCouncilmemberRossbachAyes-all CouncilmemberCavemovedtoextendthemeetingtofinishtheagenda. SecondedbyCouncilmemberHjelle CouncilmemberJuenemannexplainedsheneededtoleavethemeetingat11:20p.m.duetomedical issues. Thecouncilthenvoted:Ayes:CouncilmembersRossbach,Cave,Hjelle,MayorLongrie * AgendaItemI11 AGENDAREPORT TO: ActingCityManager,ChuckAhl FROM: ITDirector,MychalFowlds SUBJECT:PaymentofSafariSoftwareMaintenanceFees DATE: April10th,2008 Introduction Supportcontractsforsoftwareareamajornecessityduetothefactthattherearealwaysfixesandupdates andwithoutthesupportcontractswereentitledtononeofthese.Also,inordertospeakwithanyofour thirdpartyvendorsasupportcontractisrequired. Background TheMaplewoodParkandRecreationdepartmentandtheMaplewoodCommunityCenterpurchased RecwareSafariroughly3yearsagoandthesupportcontractisdue. BudgetImpact Thispurchasewillbefundedfromthe2008ITFundintheamountof$10,880.63. Recommendation ItisrecommendedthatauthorizationbegiventopaythesupportcontractforSafarisoastokeepcurrent withupdatesandtokeepSafarisupportavailableforstaff. ActionRequired SubmittoCityCouncilforreviewandapproval. MRF Attachment 1.RecwareSafariInvoice Agenda Item I12 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII CenturyAvenueImprovements,CityProject03-15,ResolutionApprovingNo SUBJECT: Parking DATE: April21,2008 INTRODUCTION ThecitycouncilshouldconsidertheapprovalofmakingparkingrestrictionsonCenturyAvenuebetween BrookviewDriveandLakeRoad. Background CenturyAvenueislocatedonacityandcountyborder.TheCityofMaplewoodandRamseyCountyare locatedonthewestandtheCityofWoodburyandWashingtonCountyareontheeast.RamseyCountyis theleadonthiscorridorimprovementprojectandhasrecentlyrequestedthatMaplewoodadoptano parkingresolutioninordertomeetstateaidrequirementfordesignandfundingpurposes.Woodbury th passedasimilarnoparkingresolutiononFebruary28,2008.Projectimprovementsareslatedtobegin thissummerwithprojectedcompletioninlate2009.Staffwilllikelybringtheprojectplanstocouncilfor th planapprovalattheMay12,2008councilmeetingandaRamseyCountyrepresentativeislikelytoattend thatmeetingtoaddressquestions. Theexisting2-laneruralroadsectionisproposedtobeupgradetoa4-laneurbanroadwaywithconcrete curbandgutter,centermedian,anddedicatedturnlanesforsafetypurposes.Parkingwouldnotbe permittedalongeithersideofCenturyAvenuefromBrookviewDrivetoLakeRoad. RECOMMENDATION ItisrecommendedthatthecouncilapprovetheattachedresolutionadoptingNoParkingrestrictionsonthe westsideofCenturyAvenuefromBrookviewDrivetoLakeRoad. Attachments: 1.ResolutionApproving NoParking Restrictions 2.ProjectLocationMap RESOLUTION CENTURYAVENUENOPARKINGRESTRICTIONS WHEREAS,theCityCouncilorderedtheprojectimprovementsfortheCentury th , AvenueImprovements(BrookviewDrivetoLakeRoad),CityProject03-15onJune25 2007;and WHEREAS,theMunicipalStateAidfundswillbeexpendedontheimprovementof CenturyAvenue;and WHEREAS,thesegmentofsaidimprovementdoesnotconformtotheapproved StateAidstandardforunrestrictedparking;and WHEREAS,releaseofMSAfundsisdependentonspecifiedparkingrestrictions. NOW,THEREFORE,ITISHEREBYRESOLVEDthattheCityofMaplewoodshall bantheparkingofmotorvehiclesonthewestsideofCenturyAvenuefromBrookviewDrive toLakeRoad. Datedthis28thdayofApril,2008 Agenda Item J1 AGENDAREPORT TO: ChuckAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII SteveKummer,CivilEngineerII ApprovalofPurchaseforTestingServicesfor: SUBJECT: a)KohlmanLaneAreaStreetImprovements b)HazelwoodStreetandBeamAvenueImprovements DATE: April18,2008 INTRODUCTION Itisnecessarytoutilizetheservicesofanindependenttestinglaboratorytoassistcityinspectorsinquality controloncitycapitalimprovementprojectsslatedfor2008construction.Sincethesepurchaseswill exceedtheordinance-allowedexpenditureamountof$10,000foreachseparateimprovementprojectand thepurchaseswillbebetween$10,000and$50,000,writtenquotationswereobtainedfromprospective testingfirmsfortherequiredservices. Description Eachrequestforproposalincludedthescopeofservicesalongwithasetoftheprojectplans,quantities andspecifications.Thecompaniesinvolvedinsolicitingapriceforservicesprovidedasimilarscopeof testingservicesessentialforprojectqualitycontrol. ThreequoteswerereceivedfortestingservicestobecompletedfortheKohlmanLaneAreaStreet Improvements,CityProject07-21.Thefollowingcompaniessubmittedproposalswiththeirproposedtotal costofservices: ProposalTotal Company Terra-Con,Inc.$12,768.00 Braun-Intertec,Inc$15,153.00 StorkTwinCityTestingCorp.$16,404.00 Similarly,threequoteswerereceivedfortestingservicesfortheHazelwoodStreet(CityProject07-25)and BeamAvenue(CityProject07-26)projects.Thefollowingcompaniessubmittedproposalswiththeirtotal costofservices: CompanyProposalTotal Terra-Con,Inc.$21,405.00 AmericanEngineeringandTesting$25,814.00 StorkTwinCityTestingCorp.$27,326.00 BudgetImpact Citystaffrecognizesthatgeotechnicaltestingservicesforeachprojectmaybeinthe$10,000to$30,000 rangeandhasdecidedtogetcompetitivequotesforeachproject.Thistestingservicecostsarebuiltinto theapprovedbudgetforeachrespectivecapitalimprovementproject,sonoadditionalfundingallocationis required. Agenda Item J1 RECOMMENDATION Terra-ConcameinwiththelowestbidsfortheKohlmanLaneAreaStreetImprovements,Hazelwood StreetImprovements,andtheBeamAvenueImprovements.Terra-ConrecentlyapproachedtheCity aboutdoinggeotechnicalservicesandaskedstafftosolicitabidfromthecompany.Staffhadassigned Terra-Conasmallgeotechnicalexplorationjobforunder$5,000togainadditionalsoilsexploration informationontheKohlmanLaneAreaStreetImprovementprojectandstaffwassatisfiedwiththelevelof service,expertise,thoroughnessandlegibilityoftheirreportandrecommendations. Basedonthelow,responsiblebidforservices,thereputationofthecompany,andtheabilitytoprovide goodserviceafterbeingassignedasmallerjob,staffrecommendsthecouncilauthorizetheCityEngineer toenterintoacontractforserviceswithTerra-Confortestingandqualitycontrol-servicesfortheKohlman LaneAreaStreetImprovements,HazelwoodStreetImprovements,andBeamAvenueStreet Improvements. Attachments 1.Resolution:ApprovePurchaseofTestingServices 2.QuotesforKohlmanLaneAreaTesting 3.QuotesforHazelwoodandBeamAreaTesting RESOLUTION APPROVEPURCHASEOFTESTINGSERVICES BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA,thatthequotesof TerraCon,Inc.intheamountof$12,768.00fortheKohlmanLaneAreaStreetImprovements(CityProject 07-21)andintheamountof$21,405.00fortheHazelwoodStreet(CityProject07-25)andBeamAvenue Improvements(CityProject07-26)arethelowestresponsiblequotesforgeotechnicaltestingservicesfor theaforementionedpublicimprovementprojects.TheCityEngineerisherebyauthorizedanddirectedto enterintoacontractwithsaidbidderforandonbehalfofthecity. th Adoptedbythecouncilonthis28dayofApril,2008. Agenda#K-1 AGENDAREPORT To:ActingCityManagerChuckAhl From:ChiefofPoliceDavidJ.Thomalla Subject:DiscussiononDangerousDogs Date:April18,2008 Introduction InthepastfewweekstheCityCouncilhasheardcomplaintsofdangerousdogsinMaplewood, specificallyintheKohlmanAvenueneighborhood.Oneoftheresidentsaskedtohavethisitem placedontheCouncilAgenda. Background Latelastyearanincidentwasreportedtothepolicedepartmentwhereapitbullthatlivesinthe areachargedanelderlymanoutforawalk.Thisincidentwasdealtwithatthetime,butitdidnot involveadogbite.Thedogownerwasissuedacitationandthedoginquestionwasrelocatedto Wisconsin.Despiteanymoredocumentedcomplaintsregardingpitbullssincethisincident, residentshaveexpressedtheirconcernaboutpitbulls.OurAnimalControlOfficerhasbeen monitoringthissituationandisawaretherearetwopitbullsattheresidencenexttotheone wheretheaforementionedpitbulllived.Hehasalwaysfoundtheseanimalstiedupinafenced backyard. Therehavebeeneightdog-relatedcallsinthisneighborhoodinthepastthreeyears.Two involvedpitbullsbutneitherinvolvedabite.Theothercallsinvolvedtwootherdogbitesnot involvingpitbullsthatoccurredontheownersproperty,threereportsofdogsfoundandone kennelpermitapplication. Ihavediscussedthismatterwiththeresident,andshefeelstheproblemmaybethatof containment.IhavespokentotheAnimalControlOfficer,whosuppliedmewithaproposednew ordinanceregardingdangerousdogsthatnumerouscitiesinRamseyCountyareadopting.Heis awareofthecomplaintsinthisneighborhoodandhasbeenmonitoringthesituation.Breed- specificprohibitiveordinanceshavebeenfoundnottobeanacceptablealternativeoptionin othercities. Recommendation Discussthecurrentandproposedordinancesandpotentialneedforchanges.Directstaffto presentnewordinances,ifdesired,forCouncilapprovalatafuturemeeting.Theordinancesand MinnesotaStateStatuterelatedtodangerousdogsareattached. ActionRequired SubmittotheCityCouncilfordiscussionandreview. Attachments Knaak & Kantrud, P.A. A T T O R N E Y S A T L A W H. Alan Kantrud OF COUNSEL: Tom Dailey hakantrud@klaw.us Don Kohler alan.kantrud@maplewood.ci.mn.us direct: 612-743-4242 MEMORANDUM DATE: 22 April 2008 TO: Chuck Ahl, acting City Manager RE: Incident at Clarence & Kohlman INTRODUCTION This case involves several juvenile parties and several adults from the neighborhood as near as I can tell. Homecoming for the local High School was underway at the time of the incident (10/6/07) which may or may not have contributed to this. Depending on the story you regard as the truth, the aggressors change between the two groups. What seems to be consistent is that one of the adults confronts some number of juveniles for some erratic driving conduct and that the juveniles leave the scene but promise and do return with friends for another confrontation. The adults confront the juveniles and a melee ensues that results in at least one adult victim and a juvenile victim. The referral to me was for the adult involved for a review for charging. I declined to file criminal charges against the adult involved. It is my understanding that the County will be reviewing the matter for Petitions against the juveniles in this matter and have already reviewed the case against one person. This case is still considered active and consequently it is not a matter that the Council can or needs to take action on. Õï ߬¬¿½¸³»²¬ ï K1 Attachment 1 Agenda Item K2 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII JonJarosch,CivilEngineerI SUBJECT:BeamAvenueStreetImprovements,CityProject07-26 1.ResolutionApprovingPlansandAdvertisingforBids 2.ResolutionOrderingPreparationofAssessmentRoll 3.ApprovalofJoint-PowersAgreementwithNorthSaintPaul DATE: April17,2008 INTRODUCTION Finalplansandspecificationsfortheabovereferencedprojecthavebeencompletedandarereadytobe th advertisedforbids.Theproposedbidopeningforthisprojectisscheduledfor10:00a.m.,FridayMay30, 2008atcityhall.Followingtheapprovalofplansandadvertisementforbids,thenextstepinthe improvementprocessistoorderpreparationoftheassessmentroll.Ajoint-powersagreementisneeded forthisprojectasaportionofBeamAvenueisaborderstreetwiththeCityofNorthSaintPaul.Theaward th ofbidwouldbeconsideredbythecitycouncilattheJune9,2008citycouncilmeetingafterthe assessmenthearingisconducted.ConstructionwouldbegininlateJune. DISCUSSION Theinstallationofa5-footwideconcretesidewalkisproposedalongthenorthsideofBeamAvenuefrom thewesternprojectlimits(650feeteastofWhiteBearAvenue)toMcKnightRoad.Residentshadvoiced concernsovertheoriginal6-footwidesidewalk,sostaffhasmadetherevisiontoaddressresident concerns.ThisproposedsidewalkwouldconnecttheexistingsidewalkonthenorthsideofBeamAvenue, eastofMcKnightRoad,withMaplewoodHeightsParkaswellasfuturesidewalkextensionsonWhiteBear Avenue.Thissidewalkwillprovidepedestrianswithasafeplacetowalk,asthisroadreceivesalarge volumeoftraffic.TheaveragedailytrafficonthissegmentofBeamAvenueisapproximately4,650 vehicles.Thesidewalkprovidesbothverticalandhorizontalseparationfromtraffic.Aswasnotedatthe th March24,2008Councilmeeting,thesidewalkwillbealignedsuchthatthenorthernedgeofthissidewalk islocatedatthelocationoftheexistingbackofcurb. Anotherconcernofresidentswastheoriginalproposalofhavinganoparkingconditionproposedonthe northsideofthestreet,eastofMcKnightRoad,asaresultofnarrowingtheroadwidth.Staffwillnot reducetheroadwidthinthislocationandwillprovideparkingonboththenorthandsouthsidesoftheroad inthissegment. Inordertoimprovethequalityofstormwaterrunoffinthearea,theresidentialrainwatergardenprogram willbeutilized.LikewisearegionalrainwatergardenisproposedatMaplewoodHeightsParktotreat runofffromalargerportionofthisarea.Smallerpublicrainwatergardensarealsoproposedinthetraffic calmingbump-outsatintersectionsalongBeamAvenue.Asumpstructurewillbeutilizedpriortothe regionalrainwatergardentocapturesediment. Repairstothesanitarysewersystemareproposedasidentifiedthroughtelevisingofthemainlineand nd services.Approximately3,500feetofwatermain,betweenFrederickand2Street,isproposedtobe replacedaspartofthisproject.ThewatermaininthisportionofBeamAvenueisownedandoperatedby Agenda Item K2 theCityofNorthSaintPaul.TheCityofNorthSaintPaulhasidentifiedthiswatermainasdeficientandin needofreplacement.MaplewoodandNorthSaintPaulareworkingjointlytoreplacethewatermainand buildthenewroad.Itisnotgoodpracticetoimprovearoadwayunlesstheutilitiesarefullyrepairedand replaced.Aspartofworkingtowardsasolution,Maplewoodwouldpayfor50%ofwatermaincostsand NorthSaintPaultheremaining50%asoutlinedintheattachedJoint-PowersAgreementwhichwas th originallybroughttocouncilinadraftformatattheregularcouncilmeetingonMarch10,2008.In2002 aspartoftheCountyRoadDprojectbetweenWhiteBearAvenueandMcKnightRoad,Maplewoodutilized SaintPaulRegionalWaterServices(SPRWS)toservicepropertiesalongArielandCountyRoadD.This areawaswithinNorthSaintPaulswaterserviceboundaryareaasidentifiedbyajoint-powersagreement, butextensionofthewatermain2,200feetwasnotfulfilledgiventhehighcostandtheavailabilityof SPRWSwatermainalreadylocatedwithinArielStreet.ThisledtoNorthSaintPaullosingpotential customers.However,a50%MaplewoodcontributiontowardsBeamAvenuewatermainreplacement costsisawin-winforbothcitiesbyallowingthewatermainutilitytoberepairedatthesametimeasroad constructionandalsowiththeunderstandingMaplewooddidnotpaycoststowardsnewwatermain constructioninCountyRoadDandArielbackin2002.ThesavingsforMaplewoodbynotextendingthe mainin2002equatestoapproximately$250,000in2008dollars,adjustedusingtheconstructioncost indexfrom2002to2008.Theattachedjoint-powersagreementdepictstheproposedcost-sharingforthis project. TheproposedprojectscheduleanticipatesconstructionbeginningasearlyasJune2008andfinal completionoftheprojectinNovemberof2008. ASSESSMENTINFORMATION Onlycostsrelatedtothestreetandstormimprovementsareproposedtobeassessedandarenotdirectly dependentontheactualamountofthebid,ratheronapredeterminedassessmentrateestablishedinthe cityspavementmanagementpolicy.Themethodofassessmentisthesameaswasoutlinedinthe feasibilitystudy.Theproposedassessmentswillbeforcostsrelatingtothestreetandutilityimprovements tothebenefitingpropertiesabuttingtheprojectstreets.Theassessmentratesforthestreetandstormare shownbelow: ResidentialRates: $4,070/unitforpartialstreetreconstruction(utilizingexistingcurb&gutter). $900/unitfordrainageimprovements. TheproposedassessmentsfortheBeamAvenueImprovementstotal$372,400.Acopyofthepending assessmentrollisprovidedasasupplementtothisreport. PROJECTBUDGET Theprojectcostsandfundingsourcesasoutlinedinthefeasibilitystudycanbeseenbelow: EstimatedProjectCosts StreetImprovements$1,717,000 DrainageImprovements$260,000 SanitarySewerImprovements$117,000 WaterSystemImprovements$342,000 DrivewayProgram$30,000 TOTALESTIMATES$2,466,000 Agenda Item K2 CurrentApprovedFinancingSources SpecialAssessments$372,400 SanitarySewerFund$117,000 DrivewayProgram$30,000 M.S.A.Bonds$1,281,250 N.St.PaulW.A.C.Fund$34,500 CityofNorthSaintPaul$630,850 TOTALESTIMATES$2,466,000 TheCityofNorthSaintPaulisproposedtocontribute50%ofthecostofimprovementstothewatermain, stormsewer,andstreetbetweenMcKnightRoadandBellaireAvenue/HelenStreet.Theremaining improvementsaretobefundedbytheCityofMaplewoodasdescribedintheattachedJoint-Powers Agreement.Noadjustmentstothebudgetareexpectedatthistime. RECOMMENDATION ItisrecommendedthatthecitycouncilapprovetheattachedresolutionsforBeamAvenueImprovements, CityProject07-26:ApprovingPlans,AdvertisingforBids,andOrderingthePreparationoftheAssessment Roll.ItisalsorecommendedthattheCityCouncilapprovetheattachedjoint-powersagreementwiththe CityofNorthSaintPaulanddirectthemayorandcitymanagertosigntheagreementsignifyingcitycouncil approval. Attachments 1.ResolutionApprovingPlansandAdvertisingforBids 2.ResolutionOrderingPreparationofAssessmentRoll 3.LocationMap 4.PendingAssessmentRoll 5.Joint-PowersAgreement RESOLUTION APPROVINGPLANS ADVERTISINGFORBIDS th WHEREAS,pursuanttoresolutionpassedbythecitycouncilonMarch10,2008plansand specificationsforBeamAvenueImprovements,Project07-26,havebeenpreparedby(orunderthe directionof)thecityengineer,whohaspresentedsuchplansandspecificationstothecouncilforapproval, NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOF MAPLEWOOD,MINNESOTA: 1.Suchplansandspecifications,acopyofwhichareattachedheretoandmadeaparthereof, areherebyapprovedandorderedplacedonfileintheofficeofthecityclerk. 2.Thecityclerkshallprepareandcausetobeinsertedintheofficialpaperandinthe ConstructionBulletinanadvertisementforbidsuponthemakingofsuchimprovementundersuch approvedplansandspecifications.Theadvertisementshallbepublishedtwice,atleasttwenty-onedays beforethedatesetforbidopening,shallspecifytheworktobedone,shallstatethatbidswillbepublicly openedandconsideredbythecouncilat10:00a.m.onthe30thdayofMay,2008,atthecityhallandthat nobidsshallbeconsideredunlesssealedandfiledwiththeclerkandaccompaniedbyacertifiedcheckor bidbond,payabletotheCityofMaplewood,Minnesotaforfivepercentoftheamountofsuchbid. 3.Thecityclerkandcityengineerareherebyauthorizedandinstructedtoreceive,open,and readaloudbidsreceivedatthetimeandplacehereinnoted,andtotabulatethebidsreceived.Thecouncil th willconsiderthebids,andtheawardofacontract,attheregularcitycouncilmeetingofJune9,2008. RESOLUTION ORDERINGPREPARATIONOFASSESSMENTROLL WHEREAS,thecityclerkandcityengineerwillreceivebidsfortheBeamAvenueImprovements, CityProject07-26. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA thatthecityclerkandcityengineershallforthwithcalculatetheproperamounttobespeciallyassessedfor suchimprovementagainsteveryassessablelot,pieceorparceloflandabuttingonthestreetsaffected, withoutregardtocashvaluation,asprovidedbylaw,andtheyshallfileacopyofsuchproposed assessmentinthecityofficeforinspection. FURTHER,theclerkshall,uponcompletionofsuchproposedassessmentnotifythecouncil thereof. 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)'8:('<9:*C&G*)9:*C&89)''9&)',5<89)B,9:5<&G')&B<:9I#2$3$1$$ JOINT-POWERSAGREEMENT CityofMaplewood/CityofNorthSaintPaul BeamAvenueImprovements-WhiteBearAvenuetoBellaireStreet THISJOINT-POWERSAGREEMENTmadeandenteredinthis______dayof ________,2008,byandbetweentheCityofMaplewood,RamseyCounty,Minnesota, andtheCityofNorthSaintPaul,RamseyCounty,Minnesota. WHEREAS,theCityofMaplewoodandtheCityofNorthSaintPaul,pursuantto theprovisionofMinnesotaStatutesChapter471.59,areauthorizedtoenterinto agreementstoexercisejointlythegovernmentalpowersandfunctionseachhas individually;and, WHEREAS,theCityofMaplewoodisproposingtoreconstructBeamAvenue fromWhiteBearAvenuetoBellaireAvenue,CityProject07-26;and, WHEREAS,aportionofthissegmentofBeamAvenue,betweenMcKnightRoad andBellaireAvenue,islocatedalongtheboundarybetweentheCityofMaplewoodand theCityofNorthSaintPaul;and, WHEREAS,theCityofNorthSaintPaul,bypreviousagreement,ownsand operatesthemunicipalwatersystemthatrunsalongBeamAvenueandservestheproject area;and, WHEREAS,theCityofNorthSaintPaulwishestoimprovetheirwatersystemby nd replacingexistingwatermainalongBeamAvenuebetweenFrederickStreetand2Street NW;and, WHEREAS,theCityofMaplewoodagreestoincludethewatermainreplacement workasapartoftheBeamAvenueImprovements;and, WHEREAS,theCityofNorthSaintPaulownsandoperatesasanitarysewer systemthatrunsalongBeamAvenuebetweenMcKnightRoadandBellaireAvenue;and, WHEREAS,repairstotheNorthSaintPaulsanitarysewersystemmaybe includedasapartoftheimprovementstoBeamAvenue;and, WHEREAS,theCityofMaplewoodhascontractedwithaconsultingengineer, Kimley-HornandAssociates,Inc.,toprepareafeasibilityreportandfinalplansand -1-4/21/08 specificationsforsaidimprovementstoBeamAvenue,includingthewatermain replacementandsanitarysewerrepairwork;and, WHEREAS,theCityofMaplewoodwillsolicitcompetitivebidsforthe constructionofsaidimprovements. NOW,THEREFORE,itisherebyagreedbyandbetweenthepartiesheretoas follows,towit: 1.TheCityofNorthSaintPaulshallberesponsibleforstreetandstormdrainage costsforthereconstructionofthesouthhalfofBeamAvenuebetween McKnightRoadandBellaireAvenue.Baseduponthecompletedfeasibility report,theestimatedtotalprojectcostforthesestreetandstormdrainage improvementsis$459,850,includingestimatedconstructioncostsplusa 31.5%allowanceforengineeringandadministrativecosts.ActualNorthSaint Paulcostparticipationforthestreetandstormdrainageimprovementsshallbe asindicatedintheStatementofEstimatedQuantitiestabulationincludedin thefinalplans. 2.TheCityofMaplewoodwillincludethewatermainreplacementwork requestedbytheCityofNorthSaintPaulaspartoftheBeamAvenue Improvements.Theproposedwatermainreplacementworkisillustratedin attachedExhibit1.TheCityofNorthSaintPaulwillberesponsiblefor50% ofthetotalprojectcosttoreplacethewatermain.Baseduponthecompleted feasibilityreport,theestimatedtotalprojectcostfortheseimprovementsis $342,000,includingestimatedconstructioncostsplusa31.5%allowancefor engineeringandadministrativecosts.TheestimatedCityofNorthSaintPaul shareis,therefore,$171,000. 3.TheCityofMaplewoodwillincludesanitarysewerrepairworkrequestedby theCityofNorthSaintPaulasapartoftheBeamAvenueImprovements. TheCityofNorthSaintPaulwillberesponsiblefor100%ofthecostsforany sanitarysewerrepaireastofMcKnightRoad. 4.Uponthecompletionofthestreetreconstruction,watermainreplacement,and anysanitarysewerrepairwork,theCityofMaplewoodshallinvoicetheCity ofNorthSaintPaulfortheactualcostofsaidimprovementsbaseduponthe -2-4/21/08 actualbidpricesandfinalquantitiesandincludinga31.5%allowancefor engineeringandadministrativecosts.TheCityofNorthSaintPaulshallpay theCityofMaplewoodwithin30daysofreceiptoftheinvoice. 5.TheCityofNorthSaintPaulagreestoamodificationintheservicearea boundaryfortheirwatersystemtoexcludeMaplewoodpropertiesalongthe eastsideofArielStreetsouthofCountyRoadD.Thisareawillbeaddedto theserviceareaofSaintPaulRegionalWaterServices.SeeattachedExhibit 2detailingtheserviceareaboundarymodification. 6.TheCityofMaplewoodandtheCityofNorthSaintPaulagreetoindemnify eachotherandholdeachotherharmlessfromanyandallclaims,causesof action,lawsuits,judgments,charges,demands,costs,andexpenses,including, butnotlimitedto,interestinvolvedthereinandattorneysfeesandcostsand expensesconnectedtherewith,arisingoutoforresultingfromthefailureof eitherpartytosatisfytheprovisionsofthisagreementorfordamagescaused tootherpartiesasaresultofthemannerinwhichtheCityofMaplewoodor theCityofNorthSaintPaulperformorfailtoperformdutiesimposedoneach partybythetermsofthisagreement. 7.Thisagreementshallremaininfullforceandeffectuntilterminatedbymutual agreementoftheCityofMaplewoodandtheCityofNorthSaintPaulorbyan independentarbitratorintheeventthatthereisnotaneutralagreement. 8.Itisagreedthat,exceptasspecificallyprovidedherebytheexecutionofthis agreement,neitherpartyrelinquishesanyrightsorpowerspossessedbyit, neitherpartyisrelievedofanyresponsibility,dutyorobligationimposedonit bylaworregulation. 9.DataPractices: a.TheCityofMaplewoodandtheCityofNorthSaintPaulagreeto complywiththeMinnesotaDataPracticesActandallotherstateand federallawsrelatingtodataprivacyorconfidentiality; b.TheCityofMaplewoodandtheCityofNorthSaintPaulwill immediatelyreporttoeachotheranyrequestsfromthirdpartiesfor informationrelatingtothisAgreement. -3-4/21/08 c.TheCityofMaplewoodandtheCityofNorthSaintPaulagreeto promptlyrespondtoeachothersinquiriesconcerningdatarequests. 10.ArbitrationofDisputes:Anycontroversyclaimarisingoutoforrelatingto thisAgreementorbreachthereofshallbesettledbyarbitrationinaccordance withtherulesoftheAmericanArbitrationAssociation.Judgmentuponthe awardrenderedbythearbitratormaybeenteredinanycourthaving jurisdictionthereof. INWITNESSWHEREOF,thepartiesheretohavecausedthisagreementtobe executedbytheirrespectivedulyauthorizedrepresentatives. DatedCITYOFMAPLEWOOD _________________________By___________________________________ ItsMayor By___________________________________ ItsCityManager DatedCITYOFNORTHSAINTPAUL _________________________By___________________________________ ItsMayor By___________________________________ ItsCityManager -4-4/21/08 Agenda Item K.3 REPORTSUMMARY Applicant: CityofMaplewood Request: WetlandOrdinance(SecondReading) CityCouncilHearingDates: FirstReading-March24,2008 April28,2008 SecondReading Request: TheCityofMaplewoodisproposingtoamendthewetlandsectionof theenvironmentalprotectionandcriticalareaordinance(ArticleVII).An importantreasonfortheamendmentisRamseyWashingtonMetroWatershed Districtsreclassificationofwetlandswithintheirdistrictin2005.Amajorityof Maplewoodswetlandsarelocatedwithinthiswatersheddistrict.Thenew classificationsystemisbasedontheMinnesotaRoutineAssessmentMethod, whichisamorescientificmeansofclassifyingwetlands.Maplewoodsexisting wetlandordinancehadadoptedtheirpreviousclassificationsystemandassuch mustbeupdatedaswell. Recommendation: Thecitycouncilapprovedthefirstreadingoftheordinance onMarch24,2008.TheEnvironmentalandNaturalResourcesCommissionand staffrecommendapprovalofthewetlandordinanceamendment. MEMORANDUM TO: CharlesAhl,ActingCityManager FROM: ShannFinwall,AICP,EnvironmentalPlannerandGinnyGaynor,Open SpaceNaturalist WetlandOrdinance(SecondReading) SUBJECT: DATE:April21, 2008fortheApril28CityCouncilMeeting INTRODUCTION ThecitycouncilheldthefirstreadingoftheproposedwetlandordinanceonMarch24,2008. ThewetlandordinancewasdraftedbytheEnvironmentalandNaturalResources(ENR) Commissionaftertwoyearsofresearchandstudy.TheENRCommissionrecommended approvalofthewetlandordinanceonJanuary29,2008. DISCUSSION CityCouncilReview Thecitycouncilapprovedthefirstreadingofthewetlandordinancebyavoteof5to0with commentsandconcernstobeaddressedpriortothesecondreading.Followingarethose comments/concernsandhowtheyhavebeenaddressed: 1.Section2(Definitions): a.Issue:Thetermclearingisusedintheordinance.Retainthedefinitionof clearing. Resolution:Thedefinitionofclearinghasbeenaddedtotheordinance. b.Issue:Shouldthedefinitionofastreamincludedrainageswalesorditchesthat channelintermittentstormwaterrunoff,orshouldthesebeexemptfromthe ordinance? Resolution:Theproposeddefinitionforastreamisanareawheresurface watersproduceadefinedchannelorbed.Adefinedchannelorbedislandthat clearlycontainspassageofwaterundernormalsummerconditions.This definitiondoesnotincludedrainageswalesorditchesthatchannelintermittent stormwaterrunoff.Aswaleoraditchishuman-madeintermittentstormwater conveyancesystemwhichisdesignedtoroutetheappropriatehydrauliccapacity ofstormwaterrunofffromanarea.Concernwasexpressedthatthecitywould notbeprotectingsomewatercoursesystemsifweexcludeddrainageswalesand ditches. TheRamsey-WashingtonMetroWatershedDistricts(RWMWD)2006 ManagementPlanstatesthattheymanagethreestreamsinMaplewood includingFishCreek(locatedinsouthMaplewood),BattleCreek(locatedin BattleCreekRegionalPark),andKohlmanCreek(locatedinnorthMaplewood). TheplanstatesthatFishandBattleCreekareperennialstreamsandhave 1 alwaysbeenmanagedasnaturalstreams.KohlmanCreekisanintermittent streamwhichwaspreviouslyconsideredacountyditchbythewatersheddistrict, andisactuallyrecordedasCountyDitch18Swiththecounty. In2002theRWMWDissuedapermitfora215-foot-longsectionofKohlman CreektobepipedwithintheMarkhamPondOfficeBuildingsite(1570Beam Avenue).Thepipewasrequiredtoaccommodateaparkinglotanddriveway. DuetothefactthatthewatersheddistrictclassifiedthatportionofKohlman Creekasaditchwithintermittentwaterflow,thecitydidnotrequiretheownerto complywiththestreamsetbackrequirementsofthecitysexistingwetland ordinance(50-feet).Thewatersheddistrictsrationalefortheclassificationat thattimewasthatMarkhamPond,whichiswheretheKohlmanCreekbegins, hasahuman-madecontrolstructurethatrestrictsflowtothewaterwayindry weatherconditionsmakingthewaterflowintermittent. In2002therewasoppositiontothewatersheddistrictsclassificationofthat portionofKohlmanCreekasaditch.However,sincethecitydidnothavetheir ownwetlandexpertonstaff,theydependedonthewatersheddistrictto accuratelyclassifythewaterway.Accordingtothewatersheddistricts2006 ManagementPlan,itnowappearsthattheywouldmanageKohlmanCreek differently.Regardless,thequestionstillremainsshouldastreamincludea drainageswaleorditchandshouldtheybegiventhesameprotectionsasa stream,whichisproposedtoincludea100-footbuffer? MinnesotaStatutes,atChapter103E(Drainage)definesadrainagesystemasa systemofditchortile,orboth,todrainproperty,includinglaterals, improvements,andimprovementsofoutlets,establishedand constructedbyadrainageauthority.Thesearelargewaterwayswhichare designedtoaccommodatestormwaterflowforlargetractsoflandandhad historicallybeenrecordedwiththecounty.Maplewoodhasfourofficially recordedditchesinitsborders:CountyDitch18(KohlmanCreek)flowsfrom CaseyLaketoKohlmanLake;CountyDitch17flowsfromWicklanderto WakefieldandthentoPhalen(someareasarepiped);CountyDitch6flowsto GertenPondandflowsalongMaplewoodDrive(mostlypiped);andtheSt.Paul Beltline(TroutBrook)locatedwithintheSt.PaulRegionalWaterServices (SPRWS)site. Aditchordrainageswaleneedstobecleanedonoccasiontoensureappropriate hydrauliccapacity.Itwouldntseemwarrantedtorequirea100-footsetbacktoa ditchordrainageswale.However,thereareareasofditcheswhichwarrantthat protection.AnexampleofthisisthecitysapprovaloftheSPRWScampus expansionin2004inwhichthecityrequiredSPRWStomaintaintherequired50- footbufferfromtheSt.PaulBeltline(TroutBrook).Thatportionofthe designatedditchwasdeemedworthyofprotectionatthattime. BecauseofthevariousdrainageswalesandditchesfoundinMaplewood,staff recommendsthatweremovetheexclusionofdrainageswalesandditchesfrom thestreamdefinitionasfollows:Streammeansthoseareaswheresurface watersproduceadefinedchannelorbed.Adefinedchannelorbedislandthat clearlycontainstheconstantpassageofwaterundernormalsummerconditions. ditchesthatchannel Thisdefinitiondoesnotincludedrainageswalesor 2 Thischangewouldallowthecitytorevieweach intermittentstormwaterrunoff. stream,drainageswale,orditchindividuallyforprotectionrequirementsbasedon ecologicalneed. 2.Section4(GeneralExemptions): a.Issue:Theremovaloftreesthataredeadordiseasedisallowedwithinthe wetlandbufferasanexemption.Whodecidesifatreeisdeadordiseased,the propertyownerorthecity? Resolution:Thecitysdiseasedtreeprogramrequiresthatpropertyownerswork withthecityontheremovalofdiseasedtrees.Forthisreasonitisappropriateto addlanguagetothegeneralexemptionwhichstatesthatthepropertyownercan removetreesthataredeadordiseasedwithinthebufferaftercitystaffapproval. b.Publicorsemipublictrailsareallowedwithinthewetlandbufferasanexemption. 1)Issue:Trailsareallowedonlyifconstructedofperviousmaterialshould weallowpublicandsemipublicimpervioustrailswiththerequirementfor additionalinfiltration? Resolution:Thereisanadditionalrequirementinthetrailexemption whichstatesthatcitystaffmayrequireadditionalmitigationactionsfor restorationofbufferswiththeconstructionofatrail.Forthisreasoncity staffwouldhaveadequateopportunitytoreviewpublicorsemipublictrails priortoconstructiontodeterminewhetherperviousorimperviousmaterial isappropriate,andifimperviouswhatadditionalmitigationmightbe requiredtoalleviatetheimpactsofthewaterrunofffromthetrail.Forthis reason,staffrecommendsremovingtherequirementthatatrailmustbe constructedofperviousmaterialonly. 2)Issue:Trailsareallowedonlyifnotconstructedentirelyaroundawetland shouldweallowpublicorsemipublictrailsentirelyaroundawetland? Resolution:Notallowingtrailsentirelyaroundawetlandbufferwas intendedtoavoidcuttingoffcriticalwildlifehabitatentirelybyatrail. Thereisanadditionalrequirementinthisexemptionwhichstatesthatcity staffmayrequireadditionalmitigationactionsforrestorationofbuffers withtheconstructionofatrail.Forthisreasoncitystaffwouldhave adequateopportunitytoreviewpublicorsemipublictrailspriorto constructiontodeterminewhetherthetrailisappropriatearoundthe entirewetlandorwhetherthereishabitatwhichshouldbeprotected.For thisreason,staffrecommendsremovingtherequirementthatatrail cannotbeconstructedentirelyaroundthewetland. c.Issue:Landownersinterestedinconstructinganadditionontoanonconforming structuremayberequiredtorestorewetlandbuffers.Therestorationplanmust bedraftedbyaprofessionalexperiencedinwetlandrestoration.Shouldwe requireresidentiallandownerstosupplythesametypeofrestorationplanasa commerciallandowner? 3 Resolution:Theprofessionalrestorationplanshouldberequiredforanylarge- scalewetlandbufferrestoration.Thesetypesofrestorationswouldusuallybe completedoncommercialland.However,theremaybeinstanceswherea residentiallandownerwantstorestorealargetractofwetlandbuffer.Toensure largetractsofwetlandbuffersarerestoredappropriately,staffrecommends addingflexiblelanguagewiththerestorationplanrequirementswhichstatesthat theplanmustbedraftedbyaprofessionalexperiencedinwetlandorstream restorationbasedonthesizeoftherestorationprojectasdeemednecessaryby citystaff. 3.Section9(WetlandorBufferSurety): Issue:Wouldwerequireresidentiallandownerstosubmitaletterofcreditorescrow (surety)foralterationstotheirwetlands? Resolution:Iftheresidentiallandownerwasrestoringlargetractsofwetlandbufferthe requirementforaletterofcreditorescrowwouldbewarranted,butnotforsmall projects.Forthisreasonstaffrecommendsaddingflexiblelanguagewiththesurety requirementwhichstatesthattheapplicantshallpostawetlandbuffermitigationsurety basedonthesizeoftherestorationprojectasdeemednecessarybycitystaff. 4.Section10(Enforcement): Issue:Thissectionstatesthatitisamisdemeanortoviolatethewetlandordinance. Ensurethisisconsistentwiththecitysenforcementcode. Resolution:Thecitysenforcementcode(Section1-15)statesthataviolationofthe citysordinancescanbedeclaredamisdemeanororapettymisdemeanor.Punishment foramisdemeanorcannotexceedafineof$1,000orbyimprisonmentnottoexceed90 days,orboth.Punishmentforapettymisdemeanorcannotexceedafineofnotmore than$300.Sinceamajorviolationtothewetlandordinancewouldmorethanlikelybe theresultofacommercialdevelopmentproject,thecityshouldhavetheauthorityto imposeamoreseverefine.Staffrecommendsretainingthemisdemeanorlanguagein thecode. Thecityscurrentpracticeinregardtoaviolationofthismannerwouldbetofirstwork withthepropertyowner.Ifthatwasnotsuccessfulcitystaffwouldsendoutoneletter notifyingthepropertyowneroftheviolationwithatimelineformitigation.Ifthatwasnot successfulcitystaffwouldsendasecondcertifiedletternotifyingthepropertyownerof theviolationagainwithatimelineformitigationandultimatecitation.Andfinallywithno successthecitywouldultimatelyissueacitationwhichwouldbebroughtbeforethe court. 5.Miscellaneouscomments: a.Issue:Numberingofthesectionsishardtofollowfrompagetopage.Editthe codesoitiseasiertofollow. Resolution:Staffhasmodifiedthenumberingontheordinancesoitiseasierto follow. 4 b.Issue:Notifyallpropertyownerswithin200feetofaManageAwetlandofthe secondreadingoftheordinance. Resolution:Allpropertyownerswithin200feetofaManageAwetlandlocated withintheRWMWDboundariesinMaplewoodandaClassIwetlandoutside thoseboundarieswerenotifiedofthesecondreadingoftheordinancescheduled forApril28,2008.Thecitymailedout757notices(Attachment4)whichincluded informationonthewetlandordinanceamendmentsaswellasawetlandbuffer brochurewitheducationalinformationonprotectingwetlands. Sincethattimecitystaffhasreceivedseveraltelephonecallsfromresidents inquiringaboutpossibleimpactstotheirproperty.Oneresident,Sharon Sandeen,submittedastatementregardingconcernswiththewetlandordinance (Attachment5).CitystaffwillbemeetingwithMs.Sandeentodiscussher concernsandwillupdatethecitycouncilduringthecitycouncilmeeting. WatershedDistrictComments :Attachedfindalettersubmittedby RamseyWashingtonMetroWatershedDistrict(RWMWD) theRWMWDinresponsetoMaplewoodsproposedwetlandordinance(Attachment6). RWMWDstatesthattheyapplaudthecityinourcontinuedleadershipintheprotectionand enhancementofwetlands.Thecorrespondenceincludessomesuggestionsandquestionsin regardtotheordinance.Theonequestionstaffwouldliketodiscusshereisthequestionabout fillingofwetlands.TheWetlandConservationActallowspropertyownerstofillwetlandsas longasthosewetlandsarereplacedintheamountoftwotooneonthepropertyorwithinthe district.Theproposedordinanceprohibitsthefillingofwetlands.However,apropertyowner alwayshastherighttoapplyforavariancefromthecitysordinanceinordertofillawetland. Theproposedordinancewouldrequirethatvariancestoanyportionoftheordinance,including thefillingofwetlands,bereviewedbytheENRcommissionandplanningcommissionfor recommendationtothecitycouncil.Ifapproved,thepropertyownermustalsocomplywiththe WetlandConservationActwhichrequiresthereplacementofthewetlands. CapitolRegionWatershedDistrict:AttachedfindalettersubmittedbytheCapitolRegion WatershedDistrict(Attachment7).CapitolRegionstatesthatthecitysuseofexistingwetland datafromRWMWDshowsacommitmenttocollaborationandcostreduction,andthatthebuffer widthsandsetbackrequirementsareanaggressiverequirementbythecitytoprovidehabitat andmuchneededprotectionofthecityswetlandsandstreams. CapitolRegionalsoposesthequestionofhowMaplewoodwillclassifywetlandswhicharenot withintheRWMWDboundaries.Thereareapproximately15Maplewoodwetlandslocatedin theCapitolRegionWatershedDistrictand4MaplewoodwetlandslocatedintheValleyBranch WatershedDistrict.WiththereclassificationofMaplewoodsRWMWDwetlands,thesetwo areasofthecitylocatedoutsideofthatwatersheddistrictwillretainthecitysoldwetland classificationuntilthecity,ValleyBranch,andCapitolRegionhavehadanopportunitytoassess thewetlandsusingtheMinnesotaRoutineAssessmentMethod(MnRAM). ValleyBranchiscurrentlyassessingwetlandsintheirdistrictandshouldhavethatinformation availabletothecitybythissummer.CapitolRegionisasmallerwatersheddistrictwithless staffavailabletothemforsuchassessments.ThecitywillworkwithRWMWDandCapitol RegionsoverthesummertoassessthewetlandswithintheCapitolRegionswatersheddistrict. SincetheordinanceadoptstheRWMWDclassificationsystembasedonMnRAM,anychanges 5 madetowetlandclassesoutsideoftheRWMWDboundariesthatarebasedonthatsystem couldbechangedontheofficialmap. :AttachedfindalettersubmittedbyValleyBranchWatershed ValleyBranchWatershedDistrict District(Attachment8).ValleyBranchstatesthatMaplewoodsproposedwetlandordinancewill helpprotectthefunctionsandvaluesofthewetlandswithinthecity.Theyalsohaveseveral suggestionsforbetteringtheordinance,oneofwhichwasimplementedintheordinanceas reflectedontheredlinedversionattached(Attachment3)includingimprovingthedefinitionofa buffer. RECOMMENDATION Adopttheproposedwetlandordinance(Attachment2).Thisordinanceamendsthecitys wetlandandstreamregulationswithintheenvironmentalprotectionandcriticalareaordinance atArticleVII.ThisordinanceadoptstheRamseyWashingtonMetroWatershedDistricts wetlandclassificationsystemandmapbyreference.Adoptionoftheproposedordinanceat thistimewouldcreatetheA+classificationdefinitiononly.Citystaffwillpresentallwetlands foundtobeClassA+tothecitycouncilforadoptionintothecityswetlandclassificationmapat alaterdate.Ifadopted,theordinancewouldbeeffectiveafterpublishingoftheordinanceon May7,2008. P:\com-dev\ord\environmental\wetland\4-28-08CC Attachments: 1.MajorChangestotheWetlandOrdinance 2.WetlandOrdinance(CleanCopy) 3.WetlandOrdinance(RedlinedVersion) 4.NoticetoPropertyOwnerswithin200feetofaManageAWetland 5.SharonSandeenCorrespondence 6.Ramsey-WashingtonMetroWatershedDistrictCorrespondence 7.CapitolRegionWatershedDistrictCorrespondence 8.ValleyBranchWatershedDistrictCorrespondence sExistingWetlandClassificationMap(SeparateHandout) 9.Maplewood 10.MaplewoodsProposedWetlandClassificationMap(BasedonRWMWDsClassifications)(Separate Handout) 6 Attachment1 MajorChangesProposedtotheMaplewoodWetlandOrdinance 4-21-08 1.WetlandPurpose Recommendation.Keepthecontentoftheexistingordinanceregardingpurposeof wetlandsandordinance. Discussion.TheENRCommissionreviewedpurposestatementsfrommanyother communitiesandfoundMaplewoodscurrentstatementiswellstatedand comprehensive. 2.WetlandClassificationSystem Recommendation.TheENRCommissionrecommendsadoptingthenewRWMWD classificationsystem. Discussion. a.RWMWDhasadoptedtheMinnesotaRoutineAssessmentMethod(MnRAM) classificationsystem.MnRAMclassifieswetlandsasManageA(exceptionaland highest-functioning),ManageB(highquality),andManageC(moderatequality). Thissystemhasbecomeastandardinourregion.Ifclassificationisever questioned,wetlandconsultantsareexperiencedwiththissystem. b.In2003-2005,RWMWDstaffvisitedthe243wetlandsinMaplewoodlocatedin theirwatersheddistrict,usedMnRAMtoconductassessments,anddetermineda classificationforeachwetland. c.TheoldclassificationsystemusedbyRWMWDwasmuchmoresubjectivethan MnRAM. d.Incomparingclassificationsfromtheoldsystemtothenew-128wetlandswere upgraded,55weredowngraded,and60remainedthesame.Themainreasons wetlandsweredowngradedincluded: 1)Wetlanddegradedsince1995. 2)The1995classificationwasmoresubjectivethanthenewsystem.In addition,theinventoryworkin1995wasdonebyonestaffpersonand fiveinternsandthusmaynothavebeenasaccurate. 3)Inthe1995classification,forestedwetlandswereautomaticallyplacedin thewatersheddistrictprotectclassification(highestclass)regardlessof quality. 4)Inthe1995classification,manywetlandsatschoolsorinnaturalareas wereautomaticallyplacedinthewatersheddistrictprotectclassification, regardlessofquality. 1 5)IfthecitydoesnotadoptthenewRWMWDclassificationswehavethe responsibilityofclassifyingwetlands.Thiswouldnotbeagooduseof cityresourcessinceRWMWDperformsthisservice. 3.BufferWidths.Buffersarethelandsthatsurroundwetlandsandstreams.Theyare integraltomaintainingthevaluablefunctionswetlandsandstreamsperformaswellas maintainingthehealthofthewetland. Recommendation.TheENRCommissionrecommendsthefollowingbufferwidths: RecommendedBufferCurrentOrdinanceNewRWMWDrules Class1:100avg,100min ClassA+200 ClassA100Class2:100avg,50min75avg,37.5min ClassB75Class3:50avg,25min50avg,25min ClassC50Class4:25avg,20min25avg,12.5min Utility10Class5:010 a.Thebuffershallbemeasuredhorizontallyfromwetlandedge,notacrossthe landscape. b.Onslopesgreaterthan18percentthebufferwidthshallbeincreasedto10feet beyondtheapexoftheslope.Extensionofthebufferforsteepslopesshall applytoallwetlandclasses. c.Setback.Thereshallbea10-footstructuresetbackfromthebufferedgeforall wetlandclasses. Apex Bufferextends10beyondslopeapex Slope>18% 75 Example:75bufferforManageBwetlands. Slope>18%somustextendbuffer10beyondtopofslope. 2 Inaddition,theENRCommissionrecommendsthataveragingbeallowedforClassA andBwetlands,onnomorethan10percentofthebufferarea,asfollows: RecommendedBufferNewRWMWDrules AvgMin ClassA+200200 ClassA 1007575avg,37.5min ClassB755050avg,25min ClassC505025avg,12.5min Utility1010 TheENRCommissionrecommendsaveragingbeallowedonlywhennecessary(see 5.k.1.intheattachedordinance).Inaddition,ifaveragingisused,otherrequirements mustbemetsuchasrestorationofbuffertonativeplantings,managingweedsinbuffer, reductioninstormwaterrunoff. Discussion.TheENRCommissionreviewedliteratureonthebufferwidthnecessaryto reducesedimentsandsolids,phosphorus,nitrogen,pesticidesandmetals,organic matterandbiologicalcontaminants. a.TheENRCommissionagreedthatbasedonthescientificinformationavailable todaya50-footbufferistheminimumbufferneededtoadequatelyreducethe sedimentsandpollutantsenteringwetlands. b.ToprotectMaplewoodwetlands,buffersmustbewideenoughtoadequately capturesedimentsandpollutants.TheENRCommissionbelievesthatall Maplewoodwetlandsdeserveabufferthatprovidesthefunctionofcapturing pollutants,whichisaminimumof50feet. c.Wetlandsthatarelessdisturbed,higherquality,ormoresensitivetopollutants requireanddeservewiderbuffers.Ourcurrentordinanceusesthisapproach,as doRWMWDandmostcitiesinourarea.Withaminimum50-footbuffersetfor ClassCwetlands(lowestquality)theENRCommissionbelievesa75-footbuffer forClassBwetlandsanda100-footbufferforClassAwetlandsisappropriate. d.ThewetlandcommitteeencouragedRWMWDtoincreasetheirbufferwidthsso wewouldhavethesamebufferwidthrequirements.Theywerenotwillingto increasethewidths.TheENRCommissionfeelsstronglythatRWMWD requirementsarenotadequateandMaplewoodshouldsetitsown. e.WetlandcommitteememberMarkGernes(wetlandbiologistwiththeMinnesota PollutionControlAgency)preparedareviewofbufferwidthsnecessaryto providehabitatforwildlife.Manyspeciesofwildlifeneedaverywidebufferfor habitat.Forexample,thecommonsnappingturtlenestsameandistanceof 1,000metersfromthewetland.Thepaintedturtlesmeannestingdistanceis60 metersfromthewetland.TheENRCommissionbelievesstronglythatsomeof ourwetlandsneedtoprovidehabitatforwildlife.Theyagreedthata200-foot bufferistheminimumbufferwidthforthisfunction,butnotadequateformany 3 species.However,abufferlargerthanthiswouldcreateundohardshipfor propertyowners. f.TheENRCommissionrealizesthata200-footbufferonallwetlandswasnot feasibleanddecidedthatthisbufferwidthshouldapplytoourhighestquality wetlandsonly-ClassA+wetlands(refertoClassA+sectionbelow). g.CurrentMaplewoodordinanceandRWMWDrulesallowforaveraging.TheENR Commissionbelievesaminimumof50feetisneededtocapturepollutants,so buffersshouldneverbelessthan50feet.ThustheENRCommissiondoesnot supportaveragingonClassCwetlands(whichhasa50-footbufferrequirement). Inaddition,theENRCommissionbelievesClassA+wetlandsareintended primarilyforwildlifehabitatandaveragingshouldnotbeallowedonthose. h.TheENRCommissionbelievesthataveragingshouldbeallowedonlywhen necessary(see5.k.1.intheattachedordinance),andonlyiftheapplicantmeets otherrequirementstoimprovethebufferorreducetheimpactsofstormwateron thewetland. i.Indiscussingtheissueofslope,theENRCommissionreviewedtheprojectat Woodhilldevelopment(southofLinwoodAvenue,northofApplewoodPark,on DahlAvenue).Heretheslopesweresteep,therequiredbufferstoppedmidslope inareas,anderosioncontrolmeasureswerenotabletoprotectthewetland.We believethatsteepslopesadjacenttowetlandsshouldnotbedisturbedatall. Scientificliteratureindicatesthatsteeperslopesreduceeffectivenessofbuffers becauserunoffmovestooquicklyforfiltrationandinfiltration.Thusawiderbuffer isneededonslopestocapturepollutants.Researchersopinionsvaryonwhat shouldbeconsideredsteep,from10percentto40percentslopes.TheENR Commissiondecided18percentslopeshouldbeourcutoff.Ourcurrent ordinance(articleV,Section12-308Slopes)prohibitsdevelopmentonslopesof 18percentorgreaterwhichareindirectdrainagetoaprotectedwater. 4.AdditionofWetlandClassA+ Recommendation.CreateanadditionalA+classificationforspecialwetlandsthatmeet thefollowingcriteria: a.MustbeaManageA(exceptionalandhighestfunctioning)wetlandasdefinedby RWMWDclassificationsystem. b.IsoneofthefollowinguniqueandspecialtypesofwetlandsinMaplewood: 1)oligotrophicacidmarsh(lowpH,highdissolvedoxygen,lownutrients) 2)fen(richfen,poorfen,calcareousfen) 3)wetprairie 4)sedgemeadow 5)forestedseasonalwetland(woodedwetlandsthatmaydryupinsummer) 4 Discussion.Maplewoodscurrentwetlandclassificationsystemhasonemorewetland classthanRWMWDspreviousclassificationsystem.Thesewetlandsaredefinedas ClassIwetlandsandaredeterminedtobethehighestqualitywetlandsinMaplewood. Assuch,therequiredsetback(buffer)fromthedelineatededgeofthesewetlandsis currently100feet.Theproposedwetlandordinancewouldfollowthatrationaleand wouldaddaclassificationwithadditionalprotections.TheENRCommissionbelieves thereareahandfulofveryspecialwetlandsinMaplewoodthatwouldmeettheabove- describedcriteriaandmeritextraprotection.Thesearewetlandtypesthatarerarein ourcommunityortypesthatareparticularlysensitivetoimpactsfromdevelopment. a.TheENRCommissiondiscussedotherhighqualityoruniquewetlandsin Maplewoodthathavethepotentialofbeingimpactedbynewdevelopmentorre- developmentinthefuture.Westronglybelievethesearedeservingofthe highestlevelofprotectionpossiblesotheyarenotdegradedduetodevelopment activitiesornewadjacentuses. b.TheENRCommissionstronglybelievesthatsomewetlandsinMaplewood shouldprovideadequatehabitatforwildlife.Manyreptiles,amphibians,and mammalsthatdependonwetlandsrequireaverylargebufferofuplandadjacent tothewetland.Itisnotfeasibletohaveadequatebuffersforwildlifearoundall ourwetlands,sotheENRCommissionrecommendsthatClassA+wetlands,our highestqualitywetlands,servethefunctionofprovidinghabitatforwildlife. c.MnRAMdoesnotidentifyClassA+wetlandssothecitywillneedtoidentify these.InformationonwetlandtypeisavailableintheMnRAMdatacollectedby RWMWD,butitislimited.Forexample,largewetlandcomplexesmaybe identifiedasshallowmarshesifthatisthedominantwetlandtypeatthesite,but thewetlandmayincludeportionsofsedgemeadow,wetprairie,etc.Staffand RWMWDareawareofsomeofouruniquewetlands.Aswelearnofmore,those wouldbeaddedtoMaplewoodslistofClassA+wetlands. d.AdoptinganA+classificationmakesastatementthatsomeofourwetlandsare rareorunique,thatwevaluehavingthesewetlandsinMaplewood,andthatwe arewillingtotakeextrameasurestoprotectandpreservethem. e.RWMWDhasidentified74ManageAwetlandsinMaplewood.Thesewetlands requirefurtherstudytodeterminewhichwouldbeclassifiedasaClassA+as describedabove.Withtheinformationwehavefromwetlandslocatedwithinthe MaplewoodNeighborhoodPreservesthefollowingwetlandswouldmeetthe criteriaforClassA+: 1)JimsPrairie 2)PrioryPreservewetprairie 3)PrioryPreservesedgemeadow 4)PrioryPreservefen 5)PrioryPreserveforestedseasonalwetlands 5 6)ApplewoodPreservepond 7)JoyParkforestedseasonalwetlands f.Citystaffreviewedthe74ManageAwetlandstodeterminehowmanyproperties wouldbeaffectedbytheClassA(100-foot)versusClassA+(200-foot)buffer requirements.Thereareapproximately147singlefamilypropertiesand9 commercialpropertiesimpactedbythe100-footbuffer;andapproximately228 singlefamilypropertiesand20commercialpropertiesimpactedbythe200-foot buffer. Citystaffbelievesthatonlyasmallportionofthe74ManageAwetlandswould meettheClassA+criteria,andamajorityofthosewillbefoundinparksoropen space.Inaddition,itappearsthatamajorityofthepropertiesaffectedbythe ClassA+bufferwouldimpactasmallpercentageofthelotsonly,withthe remainingportionofthelotsbeingusableforadditions,garages,etc.Withthat said,andwiththefactthattheproposedwetlandordinancewouldexemptcertain improvementstosinglefamilyhomeswithinabuffer(refertoexemptionssection below),citystaffdoesnotfindthatthe200-footbufferwouldposeasignificant hardshiponexistingpropertiesifadopted. g.Duringtheplanningcommissionsreviewofthedraftwetlandordinanceon November20,2007,concernwasexpressedaboutapprovinganA+ classificationwithoutknowinghowmanywetlandsthiswillentail.Afterfurther review,theENRCommissionandstaffagreethatitwouldbedifficulttoadopt onlythesevenknownClassA+wetlandsatthistime,andthenattemptto reclassifyotherwetlandsasmoreinformationisavailable.Forthisreasoncity staffwillconductaplantsurveyin2008onseveralManageAwetlands.This workwillidentifyadditionalA+wetlands.Inthemeantime,citystaffrecommends thatthecitycounciladopttheClassA+classificationonlyatthistime.Citystaff willbringbackallwetlandsfoundtobeClassA+forapprovaltothecitycouncilat alaterdate. 5.ActivitiesinBuffer Recommendations. a.Activity.Keeptheexistingordinancecontentregardingactivityinbuffers. Currentordinanceprohibitsalterationofbuffer.Alterationmeansanyhuman actionthatadverselyaffectsabuffer.Alterationsinclude,butarenotlimitedto, grading,filling,dumping,dredging,draining,cutting,pruning,topping,clearing, relocatingorremovingvegetation,applyingherbicidesorpesticidesorany hazardousortoxicsubstance. b.Structureplacement.Structures,firepits,patios,anddecksshallnotbe permittedinthebuffer,unlessthesestructureswerepreviouslylocatedand legallyplacedinthebufferpriortothenewordinanceorwouldfallunder exemptions. 6 c.Vegetation.Keepexistingvegetationcontent:Anyplantinginabuffershallbe fromnativevegetation.Inaddition,expanduponthissectionofordinanceto clarifythatareasofthebufferthatarenaturalizedshallremainsoandresidents areencouragedtorestorebufferareastonativevegetation. d.Applicability.Keepcurrentordinancesapproachtoapplicability.Applicability shallapplytoanyonealteringthebufferaftertheadoptionoftheordinance.In currentordinanceapplicabilityappliestoanyonethatwouldalterwetlandor bufferafterApril24,1995.Thismeansvegetationandstructuresinplacebefore adoptioncouldremain. Discussion.TheENRCommissionisnotrecommendingsubstantialcontentchangesin activities.However,theydowanttomakethissectionoftheordinanceclearer.Wealso wanttoaddlanguageinthissectionencouragingresidentstoimprovetheirbuffersby establishingnativevegetationandlesseningimpactofpassiverecreationinthebuffer. TheENRCommissionbelievestheordinanceshouldnotonlyprotectwetlandsbut encourageenhancementofwetlands. 6.Exemptions Recommendations.TheENRCommissionrecommendschangesintheexemption sectionincludingallowingexemptionsfor: a.Additionstoahouse,garage,deck,ordrivewayusingtheexistingstraight-edge setbackstoawetlandforsinglefamilyhomes,ifminimumof25feetfromwetland edge,andifmitigationactionsperformed(suchasrestorationofbuffer).A straight-edgesetbackisdefinedastheexistingedgeofthehouse,garage,deck ordrivewaynearestthebufferandextendingthatinaparalleldirection(referto definitionsonpage4ofattachedordinance). b.Trailsallowedinthebufferonpublicandsemi-publiclandifcertainconditionsare met.Currentordinanceallowstrailsonpublicland.Semi-publiclandislandthat neighborhoodorgeneralpubliccanaccess. Discussion.TheENRCommissionbelieveshomeownersneedtheabilitytomake improvementstotheirhome,withinreason. 7.Variances Recommendation.TheENRCommissionrecommendsthattheircommissionbeableto reviewandmakerecommendationsonallwetlandordinancevariances,inadditionto theplanningcommissionsreview. Discussion.SincethecitycouncilchangedtheENRCommitteetoafull-fledged commissionlastyear,theordinancegivesthecommissionauthoritytoreviewandmake recommendationonthesematters.Statestatuterequiresthattheplanningcommission holdthepublichearingonthevariance,butitonlymakessensefortheenvironmental expertstoreviewandmakearecommendationontheproposalaswell. 7 ScientificSupportforProposedOrdinanceChanges Muchresearchonwetlandandstreambufferswasdoneinthe1980sand1990s.Thewetland committeestudiedliteraturereviewsofbufferresearch,ratherthanreadingtheactualscientific papers.Inparticular,wereviewed: 1.BenefitsofWetlandBuffers:AStudyofFunctions,ValuesandSize,Preparedforthe MinnehahaCreekWatershedDistrict,byEmmonsandOlivierResources,Inc.(EOR), December2001. 2.WetlandandStreamBufferSizeRequirementsAReview,A.J.Castelle,A.W. Johnson,andC.Conolly,publishedinJournalofEnvironmentalQuality23:878-882, 1994. 3.UseofBestAvailableScienceinCityofEverett(WA)BufferRegulations,preparedby PentecEnvironmental,2001. 4.BufferZonesandBeyond,LynnBoyd,UniversityofMA,2001. 5.AReviewoftheScientificLiteratureonRiparianBufferWidth,ExtentandVegetation, SethWenger,fortheUniversityofGeorgia,1999. Thereareseverallimitationstothescientificstudies: 1.Manyofthestudieswereforagriculturalareaswithrunofffromfields,noturbanareas. 2.Manybuffervariablesarenotreported.Forexample,thesummariesdonotalways distinguishbetweentypeofvegetationinthebufferoractivitiesadjacenttothebuffer. 3.Manyofthestudieswereforstreamsandripariansystems.However,asthereportfor MinnehahaCreekWatershedDistrictpointsout,thisinformationshouldbeapplicableto wetlands. 4.Mostscientificstudiesstudyasinglebufferwidth.Thosethatcomparedwidthsonly comparedafewwidths. ThereportpreparedforMinnehahaCreekWatershedDistrictwasofspecialinteresttothe wetlandcommitteesincetheirrecommendationsareforanurbanwatershedinourregion. 8 Attachment2 ORDINANCENO.____ ANORDINANCEAMENDINGTHEWETLANDSECTIONOFTHEENVIRONMENTAL PROTECTIONANDCRITICALAREAORDINANCE(ARTICLEVII) TheMaplewoodCityCouncilapprovesthefollowingchangestotheMaplewoodCodeofOrdinances: Section1.ThisamendmentrevisesSection12-247through12-249andSection12-310(wetlandsection oftheenvironmentalprotectionandcriticalareaordinance): 1.Findingsandpurposes. Thefindingsofthissectionareasfollows: a.Wetlandsserveavarietyofbeneficialfunctions.Wetlandsmaintainwaterqualityby filteringpollutantsandreducingfloodinganderosion.Theyprovidefoodandhabitatfor wildlife,provideopenspaceforhumaninteraction,andareanintegralpartofthecity's environment.Wetlandsareanimportantphysical,educational,ecological,aesthetic, recreational,andeconomicassettothecity.Theyarecriticaltothecity'shealth,safety, andgeneralwelfare.Surroundingdevelopmentmaydegrade,pollute,oracceleratethe agingoforeliminatewetlands.Regulatinglandusearoundwetlandsisthereforeinthe publicinterest. b.Streamsarealsosignificantelementsofthecity'shydrologicsystem.Streamsflowinto wetlandsandlakes,providefoodandhabitatforwildlife,provideopenspace,andarean integralpartofthecity'senvironment.Likewetlands,streamsareanimportantphysical, educational,ecological,aesthetic,recreational,andeconomicasset.Surrounding developmentmaydegrade,pollute,ordamagestreamsand,inturn,degradeothersurface watersdownstream.Regulatinglandusearoundstreamsisthereforeinthepublic interest. c.Buffersarethelandsthatsurroundwetlandsandstreams.Theyareintegralto maintainingthevaluablefunctionsmanywetlandsandstreamsperformandto maintainingawetlandsorstreamshealth.Requiringbuffersrecognizesthatthe surroundinguplandsimpactsthewetlandsandstream'squalityandfunctionand, therefore,isinthepublicinterest.Buffershavethefollowingfunctions: (1)Reducetheimpactsofsurroundinglanduseonwetlandsandstreamsby stabilizingsoiltopreventerosionandfilteringsuspendedsolids,nutrients, pollutants,andharmfulsubstances. (2)Moderatewaterlevelfluctuationsduringstorms. (3)Provideessentialwildlifehabitat. (4)Provideshadetoreducethetemperatureofbothstormwaterrunoffandthe wetlandorstream.Watertemperatureisoneofthefactorscontrollingtheability ofwatertoholddissolvedoxygen.Thisabilitydecreaseswithincreasingwater temperatures.Thedissolvedoxygenlevelmustbemaintainedataminimumlevel tomaintainhealthyaquaticlife. 1 1.Findingsandpurposes(cont.). (5)Reducetheadverseimpactsofhumanactivitiesonwetlandsandstreams. Thepurposesofthissectionareto: a.Preservewetlandsandstreamsinanaturalstate. b.Preservethebeneficialfunctionsofwetlandsandstreamsbyregulatingthesurrounding landuse. c.Stabilizethesoilaroundwetlandsandstreamstopreventerosion. d.Preserveandenhancewaterqualitybyfilteringsuspendedsolids,nutrients,andharmful substancesbeforetheyreachwetlands,streams,andpublicwaters. e.Reducehumandisturbancesofwetlandsandstreams. f.Preventfloodingandthecostsassociatedwithreclaimingwaterquality. g.Protectproperty. h.Protectbeneficialplantandwildlifehabitat. i.Educatethepublic,includingappraisers,owners,potentialbuyers,ordevelopers regardingthedevelopmentlimitationsofwetlands,streams,andassociatedbuffers. j.Encouragepropertyownerswholiveadjacenttoand/ornearwetlandsandstreamstobe responsiblestewardsincludingmanagingandenhancingthequalityofbuffersand restoringthebuffertoadiverseplantingofdeep-rootednativeplants. 2.Definitions:Thefollowingwords,terms,andphraseswhenusedinthissectionshallhavethe meaningsascribedtothem,exceptwherethecontextclearlyindicatesadifferentmeaning. Alteration meansanyhumanactionthatadverselyaffectsabuffer.Alterationsinclude,butare notlimitedto,thefollowing:grading,filling,dumping,dredging,draining,cutting,pruning, topping,clearing,relocatingorremovingvegetation,applyingherbicidesorpesticidesorany hazardousortoxicsubstance,paving,construction,applicationofgravel,dischargingpollutants, compactingordisturbingsoilthroughvehicleorequipmentuse,oranyotherhumanactivitythat adverselyaffectsthevegetation,hydrology,wildlifeorwildlifehabitat.Alterationdoesnot includethefollowing: a.Walking,passiverecreation,fishingorothersimilarlow-impactactivities. b.Plantingnativevegetation,oncetheplantingplanisapprovedbycitystaff. c.Theselectiveclearing,pruning,orcontroloftreesorvegetationthatisdead,diseased, noxious,orhazardous. 2 2.Definitions(Cont.) Bestmanagementpractices(BMP s)meanmeasurestakentominimizenegativeeffectsof stormwaterrunoffontheenvironmentincluding,butnotlimitedto,installationofraingardens, infiltrationbasins,infiltrationtrenches,retentionbasins,filters,sedimenttraps,swales,reduction ofimpervioussurfaces,plantingofdeep-rootednativeplants,landscapeandpavement maintenance. Bog meansapeatlandwithacidicpHasdescribedintheMinnesotaLandCoverClassification System. Buffer meanstheuplandareasthatareimmediatelyadjacentandcontiguoustowetlandand streamswhichcontainaprotectivezoneofvegetation. Enhancement meansanactionthatincreasesthefunctionsandvaluesofawetland,stream,or buffer. Erosion meansthemovementofsoilorrockfragments,orthewearingawayofthelandsurface bywater,wind,ice,andgravity. Fen meansapeatlandfedbygroundwaterasdescribedintheMinnesotaLandCover ClassificationSystem. Forestedseasonalwetland meansawoodedwetlandwithhydricsoilsthatmayhavestanding wateryearroundormaydryupseasonally. Infiltrationbasin meansapondorbasinthatcapturesstormwaterandallowsittosoakintothe ground.Aninfiltrationbasinwilltypicallydrainwithin48hoursofastormevent. Mitigation meansanactionthatreduces,rectifies,eliminates,orcompensatesforthealterationof abuffer,wetland,orstream. Nativevegetation meanstree,shrub,grass,orotherplantspeciesthatareindigenoustotheTwin Citiesmetropolitanareathatcouldhavebeenexpectedtonaturallyoccuronthesite.Native vegetationdoesnotincludenoxiousweeds. Naturalizedvegetation meanstree,shrub,grass,orotherplantspeciesthatexistsonasite naturallywithouthavingbeenplanted.Itmaybeanativeornon-nativespecies.Some naturalizedspeciesareappropriateinabufferandsomeareconsideredweeds. Noxiousweed meansplantslistedasprohibitednoxiousweedsintheMinnesotaNoxiousWeed Law.(Seealsoweed.) Oligotrophicacidmarsh meansashallowordeepmarshwithlowpH,highdissolvedoxygen, andlowlevelsofnutrients. Ordinaryhighwatermark(OHWM)meansamarkdelineatingthehighestwaterlevel maintainedforenoughtimetoleaveevidenceuponthelandscape.Theordinaryhighwatermark iscommonlythatpointwherethenaturalvegetationchangesfrompredominantlyaquaticto predominantlyterrestrial. 3 2.Definitions(Cont.) Raingarden meansaninfiltrationbasinthatisplantedasagardenthatallowswatertoinfiltrate within48hoursofastormevent. Restoration meansreturningawetland,stream,orbuffertoaconditionthatissimilartothat beforedevelopmentofthesurroundingarea. Sedgemeadow meansawetlandwithsaturatedsoilsorstandingwaterthatcontainsasignificant numberofsedgespecies(Carexspp.),asdefinedaswetmeadowintheMinnesotaLandCover ClassificationSystem. Semipublic meanslandthatismaintainedbyaprivateorganizationforpublicuse. Setback meanstheminimumhorizontaldistancebetweenastructureandthenearestedgeofthe buffer,wetland,orstream. Straight-edgesetback meansameasurementtodeterminetheallowablesetbackofanadditionto anexistinghouse,garage,deck,ordrivewaywhichislocatedclosertoorwithintherequired buffersetback.Straight-edgesetbackadditionsaremeasuredbyusingtheexistingedgeofthe house,garage,deck,ordrivewaylocatednearesttotheedgeofabuffer,wetland,orstreamand extendingthatlineinaparalleldirection.Noportionoftheadditioncanencroachclosertothe edgeofabuffer,wetland,orstreamthantheexistingstructure. StraightEdgeDiagrams Stream meansthoseareaswheresurfacewatersproduceadefinedchannelorbed.Adefined channelorbedislandthatclearlycontainstheconstantpassageofwaterundernormalsummer conditions.Thisdefinitiondoesnotincludedrainageswalesorditchesthatchannelintermittent stormwaterrunoff. Structure meansanythingconstructedorerectedthatrequireslocationonthegroundorattached tosomethinghavinglocationontheground. Sustainabledesign meansadevelopmentdesignwhichminimizesimpactsonthelandscape. 4 2.Definitions(Cont.) Temporaryerosioncontrol meansmethodsofkeepingsoilstableduringconstructionorgrading. Temporaryerosioncontrolmeasuresinclude,butarenotlimitedto,siltfencing,erosioncontrol blankets,baleslopebarriers,orotherbestmanagementerosioncontrolmethodsapprovedbythe city. Variance meansadeviationfromthestandardsofthissectionthatisnotspecificallyallowed. Vegetation meansanyplantlifegrowingat,below,orabovethesoilsurface. W aterqualitypond meansapondthathasbeencreatedtocapturestormwaterrunoff.Theseare notnaturalwetlands.Stormwaterisoftenpipedintothesepondsbutmayalsoenterthrough sheetrunoff.Thesearealsocalledutilityponds. W aterqualitypondedge meansthenormalhighwaterlevelforawaterqualitypond. Weed meansaplantwhichiscausingdamageinsomewaytonativevegetationorecosystems. (Seealsonoxiousweed.) Wetlandclasses.Thecitydefinesthewetlandclassesusedinthissectionasfollows: a.ClassA+meanswetlandtypesthatareveryrareinourcommunity,areparticularly sensitivetoimpactsfromdevelopment,andprovidemuchneededhabitatforwildlife. Thesewetlandsarespecialwetlandsanddeserveadditionalprotectiontoensurethatthey remaininthatstate.ClassA+wetlandsaredefinedasaManageAwetlandinthe Ramsey-WashingtonMetroWatershedDistrictRulesdefinition(whichisbasedonthe MinnesotaRoutineAssessmentMethodology[MnRAM]classificationsystem)andalso areoneofthefollowinguniqueandspecialtypesofwetlandsinMaplewood: 1)oligotrophicacidmarsh 2)wetprairie 3)sedgemeadow 4)forestedseasonalwetland 5)fen 6)bog b.ClassA wetlandsaredefinedasaManageAwetlandintheRamsey-WashingtonMetro WatershedDistrictRulesdefinitionandbasedontheMinnesotaRoutineAssessment Methodology(MnRAM)classificationsystem.Thesewetlandsareexceptionalandthe highest-functioningwetlandsinMaplewood.AllstreamsintheCityofMaplewoodare alsodefinedasClassA. 5 2.Definitions(Cont.) c.ClassB wetlandsaredefinedasaManageBwetlandintheRamsey-WashingtonMetro WatershedDistrictRulesdefinitionandbasedontheMinnesotaRoutineAssessment Methodology(MnRAM)classificationsystem.Thesewetlandsarehigh-quality wetlands. d.ClassC wetlandsaredefinedasaManageCwetlandintheRamsey-WashingtonMetro WatershedDistrictRulesdefinitionandbasedontheMinnesotaRoutineAssessment Methodology(MnRAM)classificationsystem.Thesewetlandsprovidemoderate quality. e.UtilityClass Definedaswaterqualityponds. Wetprairie meansawetlandwithsaturatedsoilscontainingasignificantnumberofplantspecies foundinwetprairiecommunitiesasdefinedintheMinnesotaLandCoverClassificationSystem. Wetlandeasement meansadesignatedareathatincludesthewetlandorbufferwheredisturbance frommowing,cutting,orsimilaractivitiesisprohibited. Wetlandorstreamedge meansthelinedelineatingtheouteredgeofawetlandorstream.This lineshallbeestablishedusingtheFederalManualforIdentifyingandDelineatingJurisdictional Wetlands.Theapplicablewatersheddistrictmustverifythisline. Wetlandfunctions meansthenaturalprocessesperformedbywetlands,suchashelpingfood chainproduction,providingwildlifehabitat,maintainingtheavailabilityandqualityofwater suchaspurifyingwater,actingasarechargeanddischargeareaforgroundwateraquifers,and moderatingsurfacewaterandstormwaterflows,andperformingotherfunctions,includingbut notlimitedtothosesetoutinU.S.ArmyCorpsofEngineersregulations. Wetlands meansthoseareasinundatedorsaturatedbygroundwaterorsurfacewaterata frequencyanddurationsufficienttosupport,andthatundernormalcircumstancesdosupport,a prevalenceofvegetationtypicallyadaptedforlifeinsaturatedsoilconditions.Wetlands generallyincludeswamps,marshes,bogs,andsimilarareasasdefinedintheArmyCorpsof Engineersregulations.Whereapersonhasremovedormostlychangedthevegetation,oneshall determineawetlandbythepresenceorevidenceofhydricororganicsoilandother documentationofthepreviousexistenceofwetlandvegetationsuchasaerialphotographs. 3.Applicability:Thissectionshallapplyasfollows: a.Toanypersonorusethatwouldalterawetland,stream,orbufferafter_____________ (adddateofadoptionofnewordinance). b.Whenanyprovisionofanyordinanceconflictswiththissection,theprovisionthat providesmoreprotectionforbuffers,wetlands,orstreamsshallapplyunlessspecifically providedotherwiseinthissection.Thisalsoappliestotheapplicablewatersheddistrict. 4.GeneralExemptions:Thissectionshallnotapplytothefollowing: a.Non-chemicalcontrolandremovalofnoxiousweedswithinthebuffer.Refertosection 5.k.3.b.(ManageWeedsinBuffer)regardingtheuseofchemicaltreatment. 6 4.GeneralExemptions(Cont.). b.Plantingnativeplantswithinthewetlandbufferafterapprovedbycitystaff. c.Removaloflimbs,brush,orbranchesthataredeadorposeasafetyhazard. d.Removaloftreesthataredead,diseased,orposesafetyhazardsafterapprovalbycity staff. e.Publicorsemipublicstreets,utilities,andtrails.Thecitymaywaivetherequirementsfor constructionormaintenanceofpublicorsemipublicstreets,utilities,andtrailswhere therewouldbeagreaterpublicneedfortheprojectthantomeettherequirementofthis section.Inwaivingtheserequirementsthecityshallfollowthestandardslistedbelow: (1)Thecitymayonlyallowtheconstructionofpublicorsemipublicutilitiesand streetsthroughbufferswherethereisnootherpracticalalternativeandthe followingrequirementsaremet: (a)Thecitycouncilmustapprovethewaivertoallowpublicorsemipublic utilitiesorstreetstobelocatedwithinabuffer.Beforethecitycouncil actsonthewaivertheplanningcommissionandtheenvironmentaland naturalresourcescommissionshallmakearecommendationtothecity council.Theplanningcommissionshallholdapublichearingforthe waiver.Thecitystaffshallnotifythepropertyownerswithinfivehundred (500)feetofthebufferatleasttendaysbeforethehearing. (b)Utilityorstreetcorridorsshallnotbeallowedwhenendangeredor threatenedspeciesarefoundinthebuffer. (c)Utilityorstreetcorridors,includinganyallowedmaintenanceroads,shall beasfarfromthewetlandorstreamaspossible. (d)Utilityorstreetcorridorconstructionandmaintenanceshallprotectthe wetland,stream,orbufferandavoidlargetreesasmuchaspossible.The cityshallnotallowtheuseofpesticidesorotherhazardousortoxic substancesinbuffers,streams,orwetlands.Insomesituationstheuseof herbicidesmaybeusedifpriorapprovalisobtainedfromcitystaff. (e)Theownerorcontractorshallreplantutilityorstreetcorridorswith appropriatenativevegetation,excepttrees,atpreconstructiondensitiesor greaterafterconstructionends.Treesshallbereplacedasrequiredbycity code. (f)Anyadditionalcorridoraccessformaintenanceshallbeprovidedasmuch aspossibleatspecificpointsratherthantoroadwhichisparallelto wetlandedge.Ifparallelroadsarenecessarytheyshallbenogreaterthan fifteen(15)feetwide. (g)Mitigationactionsmustbemetasspecifiedinsection6below(Mitigation andRestorationofBuffers). 7 4.GeneralExemptions(Cont.). (2)Thecitymayallowpublicorsemipublictrailsinbuffers.Trailsmustbe approvedbycitystaffandaresubjecttothefollowingguidelines: (a)Trailsshallnotbeallowedwhenendangeredorthreatenedspeciesare foundtobepresentinthebuffer. (b)Buffersshallbeexpandedequaltothewidthofthetrailcorridor. (c)Theownerorcontractorshallreplantalldisturbedareasnexttothetrailin . atimeframeapprovedbycitystaff (d)Allnecessaryerosioncontrolmeasuresmustbeinplacebefore constructingatrail.Theerosioncontrolmeasuresmustalsobemaintained andinspectedbythecitytoensurethatthewetlandorstreamisnot compromisedbytrailconstructionactivities. (e)Thetrailmustbedesignedandconstructedwithsustainabledesign methods. (f)Thetrailmayprovideoneaccesspointtothewetlandbutsuchanaccess shallbenomorethanfour(4)feetwide. (g)Boardwalksareallowedwithinthebufferandshallbeamaximumofsix (6)feetinwidthforsemipublicuseandtwelve(12)feetinwidthfor publicuse. (h)Citystaffmayrequireadditionalmitigationactionsasspecifiedinsection 6below(MitigationandRestorationofBuffers). f.Additionstoahouse,garage,deck,ordrivewayusingtheexistingstraight-edgesetbacks toawetlandorstreamifthefollowingapply: (1)Propertyiszonedorisbeingusedasasinglefamilyresidence. (2)Thereisnootherreasonablealternativethanencroachmenttowardthewetlandor streamwiththeaddition. (3)Thehouse,garage,deck,ordrivewayisaminimumoftwenty-five(25)feetfrom thewetlandorstreamedge. (4)Additiondoesnotcausedegradationofthewetland,stream,ortheexistingbuffer. (5)Mitigationactionsmustbemetasspecifiedinsection6below(Mitigationand RestorationofBuffers). g.Apropertywhichislocatedwithinawetlandbuffer,butisseparatefromthewetlandby anexistingroad. 8 5.Standards:Standardsforthissectionareasfollows: a.WetlandFilling:Thecitydoesnotallowthefillingofwetlands. b.MinimumBufferWidths:Theminimumbufferwidthsshallapplytoallwetlands, includingthosecreated,restored,relocated,replaced,orenhanced. c.MaintenanceofBuffers:Buffersshallremaininanaturalstatewithnaturalizedornative vegetation. d.RestoringBuffers:Landownersinterestedinrestoringtheirbuffertonativeplantsshould submitarestorationplanasspecifiedinsection5.k.3.a.(RestorationofBufferwith NativePlantings)tocitystaffforapproval. e.Wetland,Stream,orBufferEasements:Thepropertyownerofanypropertyaffectedby thissectionmayberequiredtorecordwetland,stream,orbuffereasementswiththe county.Theseeasementsshalldescribetheboundariesofthebufferandprohibitany building,mowing,cutting,filling,ordumpingwithinthebuffer,stream,orwetland.The ownerordevelopershallrecordsucheasementswithafinalplat,withdeedsfromalot divisionorbeforethecityissuesabuildingpermitforanaffectedproperty.The applicantshallsubmitproofthattheownerordeveloperhasfiledthenotice. f.Stormwater:Thedischargingofstormwatertoawetlandorstreammustcomplywith section44-1245oftheCityofMaplewoodordinances(StormManagement). g.PlantingsinBuffers:Anyplantinginabuffershallbedonewithnativevegetationafter theplantingplanhasbeenapprovedbycitystaff. h.AlterationsinBuffers:Thecityprohibitsthealterationofbuffersexceptasallowedin generalexemptions. i.Minimumbuffers:Thefollowingaretheminimumrequiredbufferwidthsandstructure setbacks: BufferWetlandClasses ClassA ClassA+&StreamsClassBClassCUtility MinimumBufferWidth200ft.100ft.75ft.50ft.10ft. StructureSetbackFrom OuterEdgeofBuffer10ft.10ft.10ft.10ft.10ft. j.BufferMeasurement:Buffersshallbemeasuredhorizontallyfromwetlandorstream edge,notacrossthebufferlandscape.Onslopesgreaterthaneighteenpercent(18%)the bufferwidthshallbeincreasedto10feetbeyondtheapexoftheslope.Extensionofthe bufferforsteepslopesshallapplytoallwetlandclasses. 9 5.Standards(Cont.) SlopeSetbackDiagram k.AlternativeMinimumandAverageBuffers:Recognizingthatthereareinstanceswhere, becauseoftheuniquephysicalcharacteristicsofaspecificparcelofland,alternativesize buffersmaybenecessarytoallowforthereasonableuseoftheland.Insuchcasesan alternativeminimumandaveragebufferwidthwillbepermittedontenpercent(10%)of thelinearwetlandbufferwithintheparcel,whichwillbecompensatedforbyincreased bufferwidthselsewhereinthesameparceltoachievetherequiredaveragebufferwidth. (1)Thealternativeaveragebufferstandardssetforthbelowmaybeappliedbasedon anassessmentofthefollowing: (a)Unduehardshipwouldarisefromnotallowingthealternative,orwould otherwisenotbeinthepublicinterest. (b)Sizeofparcel. (c)Configurationofexistingroadsandutilities. (d)Percentageofparcelcoveredbywetland. (e)Configurationofwetlandsontheparcel. (f)Willnotcausedegradationofthewetlandorstream. (g)Willensuretheprotectionorenhancementofportionsofthebufferwhich arefoundtobethemostecologicallybeneficialtothewetlandorstream. 10 5.Standards(Cont.) (2)Thefollowingarethealternativeaveragebufferwidthsandstructuresetbacks: BufferWetlandClasses ClassA &StreamsClassBClassC MinimumBufferWidth*75ft.*50ft.*50ft. AverageBufferWidth100ft.75ft.N/A StructureSetbackFrom OuterEdgeofBuffer10ft.10ft.10ft. *Theminimumbufferwidthmaybeusedonnomorethan10percentofthelinear wetlandbufferarealocatedwithintheparcel. AveragingDiagram (3)Theappropriatenessofusingthealternativeaveragebufferswillbeevaluatedas partofthereviewofthecontractorsorownersdevelopmentapplication.The alternativeaveragebufferusedmustbewithinthespiritandintentofthiscode andmustmeetoneormoreoftherequirementssetforthbythecitytoinclude,but notlimitedto,thefollowingstrategies: 11 5.Standards(Cont.) (a)Restorationofbufferwithnativeplantings.Submittalofabuffer restorationplandraftedbyaprofessionalexperiencedinwetlandorstream restorationbasedonthesizeoftherestorationprojectasdeemed necessarybycitystaffincluding: 1.Existingvegetation. 2.Restorationmethods. 3.Maintenanceproceduresproposedduringfirstthreeyearsof establishment. 4.Erosioncontrolmeasures. 5.Listofplantstobeplanted. 6.Qualificationsofcontractor.Onlycontractorswithexperienceand successrestoringwetlandorstreambuffersornaturalvegetation shallbeapproved. 7.Maintenanceagreementwhichstatesthattheownerwillmaintain thebuffertoitsimprovedstate. 8.Thecitymayrequireacashescroworletterofcredittocover150 percentoftherequiredwork. (b)Manageweedsinbuffer.AllweedslistedontheMinnesotanoxiousweed listmustbecontrolledbythepropertyowner.Ownersareencouragedto controlotherweedsthatarenotonthenoxiousweedlistbutcanthreaten thehealthofawetland.Submittalofaweedmanagementplandraftedby aprofessionalexperiencedinwetlandandstreamrestorationincluding: 1.Targetweeds. , 2.Appropriatemanagementtechniquesincludingtheuseofchemical treatmentifapprovedbycitystaffaspartofthemanagementplan. 3.Managementschedule. 4.Potentialerosionandreseedingifmanagementwillcreatelarge areasofdeadvegetation. 5.Cashescroworletterofcredittocover150percentoftherequired work. 12 5.Standards(Cont.) (c)Reductioninstormwaterrunoffand/orimprovementofqualityof stormwaterrunoffenteringwetlandorstream.Thismaybeachieved throughthefollowingstrategiesorotherstaffapprovedbestmanagement practicesfordealingwithstormwater.Thesepracticesaretobelocated outsideofthewetlandbuffer. 1.Reduceamountofpavementonsite(i.e.fewerparkingstalls, narrowerdriveways,sharedparkingwithotherbusinesses). 2.Useperviouspavementsuchaspaversorporousasphalt. 3.Useturfpaversormodifiedturfareasforoverflowparking. 4.Installraingardenorinfiltrationbasin. 5.Installrocktrenchorrockpit. 6.Installfilterstripofgrassornativevegetation. 7.Installsurfacesandfilterorundergroundfilter. 8.Installnativeplantingsonsitetoreducefertilizeruseandimprove infiltration. 9.Installagreenroofonbuildings. 10.Installgritchambers,sedimenttraps,orforebays. l.StormwaterDrainageFacilities:Thecitydoesnotallowtheconstructionofstormwater drainagefacilities,sedimentationponds,infiltrationbasins,andraingardenswithinthe buffer. m.ConstructionPractices:Specialconstructionpracticesshallberequiredonprojectsor developmentsnexttowetlandsorstreamsandtheirbuffers.Practicestobeapprovedby citystaffbeforeissuanceofagradingorbuildingpermitinclude,butarenotlimitedto, thefollowing: (1)Grading. (2)Sequencing. (3)Vehicletrackingplatforms. (4)Additionalsiltfences. (5)Additionalsedimentcontrol. 13 5.Standards(Cont.) n.ErosionControlInstallation:Beforegradingorconstruction,theownerorcontractor shallputintoplaceerosioncontrolmeasuresaroundthebordersofbuffers.Sucherosion controlmeasuresmustremaininplaceuntiltheownerandcontractorshavefinishedall developmentactivitiesthatmayaffectthebuffer. o.WetlandSigns:Beforegradingorconstruction,theboundarybetweenabufferand adjacentlandshallbeidentifiedusingpermanentsigns.Thesesignsshallmarktheedge ofthebufferandshallstatethereshallbenomowing,cutting,filling,ordumpingbeyond thispoint.Thesesignsshallbeinstalledateachlotlinewhereitcrossesawetlandor streambuffer,andwhereneededtoindicatethecontourofthebuffer,withamaximum spacingofone-hundred(100)feetofwetlandorstreamedge. p.ErosionControlBreaches:Allerosioncontrolmeasuresmustbemaintainedand inspectedtoensurecomplianceandprotectionofwetlands,streams,andbuffers.The contractororownershallberesponsibleforallerosion/sedimentationbreacheswithinthe bufferandshallrestoreimpactedareastoconditionspresentpriortogradingor constructionactivities. q.Platting:Whenplattingorsubdividingproperty,theplatorsubdivisionmustshowthe wetlandboundariesasapprovedbytheapplicablewatersheddistrict. r.ErosionControlRemoval:Aftercompletionofgradingorconstruction,thecontractoror ownermayremovetheerosioncontrolmeasuresonlyafterinspectionandapprovalby thecityandtheapplicablewatersheddistricttoensuretheareasaffectedhavebeen establishedperrequirements. s.Itistheresponsibilityoftheownertoalleviateanyerosionduringandaftercompletion ofgradingorconstruction.Theownerorcontractormustremoveerosioncontrol measuresafterfinalapprovedinspectionbythecityandtheapplicablewatersheddistrict. 6.MitigationandRestorationofBuffers:Thecityrequiresmitigationwhenapropertyowneror contractorhasalteredorwillalterawetland,stream,orbuffer.Thepropertyownerorcontractor shallsubmitamitigationplantocitystaffforapproval.Inreviewingtheplan,thecitymay requiretheactionsbelow. a.Reducingoravoidingtheimpactbylimitingthedegreeoramountoftheaction,suchas byusingappropriatetechnology. b.Rectifyingtheimpactbyrepairing,rehabilitating,orrestoringthebuffer. c.Reducingoreliminatingtheimpactovertimebypreventionandmaintenanceoperations duringthelifeoftheactions. d.Compensatingfortheimpactbyreplacing,enhancing,orprovidingsubstitutebufferland atatwo-to-oneratio. e.Monitoringtheimpactandtakingappropriatecorrectivemeasures. 14 6.MitigationandRestorationofBuffers(Cont.). f.Wherethecityrequiresrestorationorreplacementofabuffer,theownerorcontractor shallreplantthebufferwithnativevegetation.Areplantingplanmustbeapprovedby thecitybeforeplanting. g.Anyadditionalconditionsrequiredbytheapplicablewatersheddistrictand/orthesoil andwaterconservationdistrictshallapply. h.Allstrategiesaslistedinitem5.k.3.(AlternativeAverageBuffer). 7.NonconformingBuildings,Structures,andProperties:Anyexistingbuildingorstructure,orany existinguseofpropertynotinconformitywiththeregulationsprescribedinthischapterasofthe dateoftheadoptionofsuchregulation(insertdateofnewordinance)shallberegardedas nonconformingandmaycontinue. 8.Variances:Proceduresforgrantingvariancesfromthissectionareasfollows: a.Thecitycouncilmayapprovevariancestotherequirementsinthissection.Allvariances mustfollowMinnesotastatelawgoverningvariances. b.Beforethecitycouncilactsonavariancetheenvironmentalandnaturalresources commissionwillmakearecommendationtotheplanningcommission,whowillinturn makearecommendationtothecitycouncil.Theplanningcommissionshallholda publichearingforthevariance.Citystaffshallnotifythepropertyownerswithinfive hundred(500)feetofthebufferatleasttendaysbeforethehearing. c.Thecitymayrequiretheapplicanttomitigateanywetland,stream,orbufferimpactswith theapprovalofavariance,includingbutnotlimitedto,implementingoneormoreofthe strategiesaslistedinitem5.k.3.(AlternativeAverageBuffer). 9.WetlandorBufferSurety:Theapplicantshallpostawetlandorbuffermitigationsuretywiththe city,suchasacashdepositorletterofcredit,ofonehundredandfifty(150)percentofestimated costformitigation.Thesuretywillberequiredbasedonthesizeoftheprojectasdeemed necessarybystaff.Fundswillbeheldbythecityuntilsuccessfulcompletionofrestorationas determinedbythecityafterafinalinspection.Wetlandorbuffermitigationsuretydoesnot includeothersuretiesrequiredpursuanttoanyotherprovisionofcitycodeorcitydirective. 10.Enforcement:Thecityreservestherighttoinspectthesiteorpropertyatanytimefor compliancewiththisordinance.Thecityshallberesponsiblefortheenforcementofthis ordinance.Anypersonwhofailstocomplywithorviolatesanysectionofthisordinanceshall bedeemedguiltyofamisdemeanorand,uponconviction,shallbesubjecttopunishmentin accordancewithsection1-15.Alllandusebuildingandgradingpermitsshallbesuspendeduntil thedeveloperhascorrectedtheviolation.Eachdaythataseparateviolationexistsshall constituteaseparateoffense. 15 Section2.Thisordinanceshalltakeeffectafterthecitypublishesitintheofficialnewspaper. TheCityCouncilheldthefirstreadingonthisordinanceonMarch24,2008. TheCityCouncilapprovedthisordinanceon___________________________. _______________________________ Mayor Attest: ________________________________ CityClerk 16 Attachment3 MAPLEWOODWETLANDORDINANCE DRAFT4-28-08 (Changestothecityscurrentwetlandordinanceareunderlinedifaddedandstrickenifdeleted. Textrevisedsincethe3-24-08FirstReadingareinBold.) 1.Findingsandpurposes. Thefindingsandpurposesofthissectionareasfollows: a.Wetlandsserveavarietyofbeneficialfunctions.Wetlandsmaintainwaterqualityby , filteringpollutantsandreducingfloodinganderosion.Theyprovidefoodandhabitatfor wildlife,provideopenspaceforhumaninteraction,andareanintegralpartofthecity's environment.Wetlandsareanimportantphysical,educational,ecological,aesthetic, recreational,andeconomicassettothecity.Theyarecriticaltothecity'shealth,safety, andgeneralwelfare.Surroundingdevelopmentmaydegrade,pollute,oracceleratethe agingoforeliminatewetlands.Regulatinglandusearoundwetlandsisthereforeinthe publicinterest. b.Streamsarealsosignificantelementsofthecity'shydrologicsystem.Streamsflowinto wetlandsandlakes,providefoodandhabitatforwildlife,provideopenspace,andarean integralpartofthecity'senvironment.Likewetlands,streamsareanimportantphysical, educational,ecological,aesthetic,recreational,andeconomicasset.Surrounding developmentmaydegrade,pollute,ordamagestreamsand,inturn,degradeothersurface watersdownstream.Regulatinglandusearoundstreamsisthereforeinthepublic interest.Requiringbuffersrecognizesthatthesurroundinguplandsrelatetothe woodlandandstreamqualityandfunctionand,therefore,areinthepublicinterest. c.Buffersarethelandsthatsurroundwetlandsandstreams.Theyareintegralto maintainingthevaluablefunctionsmanywetlandsandstreamsperformandto maintainingawetlandsorstreamshealth.Requiringbuffersrecognizesthatthe surroundinguplandsimpactrelatetothewetlandsandstream'squalityandfunctionand, therefore,isareinthepublicinterest.Buffershavethefollowingfunctions: (1)Rreducetheimpactsofsurroundinglanduseonwetlandsandstreamsby stabilizingsoiltopreventerosionbystormwater; andfilteringsuspendedsolids, nutrients,pollutants,andharmfulsubstances. (2)Moderateingawaterlevelfluctuationsduringstorms. (3)BuffersalsopProvideessentialwildlifehabitat. (4)andProvideshadetoreducethetemperatureofbothstormwaterrunoffandthe wetlandorstream.Watertemperatureisoneofthefactorscontrollingtheability ofwatertoholddissolvedoxygen.Thisabilitydecreaseswithincreasingwater temperatures.Thedissolvedoxygenlevelmustbemaintainedataminimumlevel tomaintainhealthyaquaticlife. 1 (5)Finally,buffersrReducetheadverseimpactsofhumanactivitiesonwetlandsand streams. (d)Thepurposesofthissectionareto: a.Preservewetlandsandstreamsinanaturalstate. ab.Preservethebeneficialfunctionsofwetlandsandstreamsbyregulatingthesurrounding landuse. bc.Stabilizethesoilaroundwetlandsandstreamstopreventstormwatererosion. cd.PreserveandenhancewaterqualitybyFfilteringsuspendedsolids,nutrients,andharmful substancesbeforetheyfromreachingwetlands,streams,andpublicwaters. de.Reducehumandisturbancesofwetlandsandstreamsbyvisuallyseparatingwetlands fromyards. ef.Preventfloodingandthecostsassociatedwithofreclaimingwaterquality. g.Protectproperty. fh.Protectbeneficialplantandwildlifehabitat. gi.Educatethepublic,includingappraisers,owners,potentialbuyers,ordevelopers,to regardingthedevelopmentlimitationsofwetlands,streams,andassociatedbuffers. j.Encouragepropertyownerswholiveadjacenttoand/ornearwetlandsandstreamstobe responsiblestewardsincludingmanagingandenhancingthequalityofbuffersand restoringthebuffertoadiverseplantingofdeep-rootednativeplants. 2.Definitions:Thefollowingwords,terms,andphraseswhenusedinthissectionshallhavethe meaningsascribedtotheminthissubsection,exceptwherethecontextclearlyindicatesa differentmeaning. Alteration meansanyhumanactionthatadverselyaffectsabuffer.Alterationsinclude,butare notlimitedto,thefollowing:grading,filling,dumping,dredging,draining,cutting,pruning, topping,clearing,relocatingorremovingvegetation,applyingherbicidesorpesticidesorany hazardousortoxicsubstance,dischargingpollutantsexceptstormwater,paving,construction, applicationofgravel,dischargingpollutants,compactingordisturbingsoilthroughvehicleor equipmentuse,oranyotherhumanactivitythatadverselyaffectsthevegetation,hydrology, wildlifeorwildlifehabitat.Alterationdoesnotincludethefollowing: a.Walking,passiverecreation,fishingorothersimilarlow-impactactivities. b.Plantingthatenhancesnativevegetation,oncetheplantingplanisapprovedbycitystaff. c.Theselectiveclearing,pruning,orcontroloftreesorvegetationthataredead,diseased, noxious,weedsorhazardou s. 2 Averagebufferwidth meanstheaveragewidthofabufferwithinasingledevelopment,lotor phase. Bestmanagementpractices(BMP s)meanmeasurestakentominimizenegativeeffectsof stormwaterrunoffontheenvironmentincluding,butnotlimitedto,installationofraingardens, infiltrationbasins,infiltrationtrenches,retentionbasins,filters,sedimenttraps,swales,reduction ofimpervioussurfaces,plantingofdeep-rootednativeplants,landscapeandpavement maintenance. Bog meansapeatlandwithacidicpHasdescribedintheMinnesotaLandCoverClassification System. theuplandareasthatareimmediatelyadjacent Buffer meansastreamorwetlandbufferor andcontiguoustowetlandsandstreamswhichcontainaalong protectivezoneofvegetation astreamoraroundawetland. Clearing meansthecuttingorremovalofvegetation. Enhancement meansanactionthatincreasesthefunctionsandvaluesofawetland,stream,or wetlandbuffer. Erosion meansthemovementofsoilorrockfragments,orthewearingawayofthelandsurface bywater,wind,ice,andgravity. Fen meansapeatlandfedbygroundwaterasdescribedintheMinnesotaLandCover ClassificationSystem. Forestedseasonalwetland meansawoodedwetlandwithhydricsoilsthatmayhavestanding wateryearroundormaydryupseasonally. Infiltrationbasin meansapondorbasinthatcapturesstormwaterandallowsittosoakintothe ground.Aninfiltrationbasinwilltypicallydrainwithin48hoursofastormevent. Mitigation meansanactionthatreduces,rectifies,eliminates,orcompensatesforthealterationof abuffer,wetland,orstream. Nativevegetation meanstree,shrub,grass,orotherplantspeciesthatareindigenoustotheTwin Citiesmetropolitanareathatcouldhavebeenexpectedtonaturallyoccuronthesite.Native vegetationdoesnotincludenoxiousweeds. Naturalizedvegetation meanstree,shrub,grass,orotherplantspeciesthatexistsonasite naturallywithouthavingbeenplanted.Itmaybeanativeornon-nativespecies.Some naturalizedspeciesareappropriateinabufferandsomeareconsideredweeds. Noxiousweed meansplantslistedasprohibitednoxiousweedsintheMinnesotaNoxiousWeed Law.(Seealsoweed.) Oligotrophicacidmarsh meansashallowordeepmarshwithlowpH,highdissolvedoxygen, andlowlevelsofnutrients. 3 Ordinaryhighwatermark(OHWM)meansamarkdelineatingthehighestwaterlevel maintainedforenoughtimetoleaveevidenceuponthelandscape.Theordinaryhighwatermark iscommonlythatpointwherethenaturalvegetationchangesfrompredominantlyaquaticto predominantlyterrestrial. Raingarden meansaninfiltrationbasinthatisplantedasagardenthatallowswatertoinfiltrate within48hoursofastormevent. Restoration meansreturningawetland,stream,orbuffertoaconditionthatissimilartothat beforedevelopmentofthesurroundingarea. Sedgemeadow meansawetlandwithsaturatedsoilsorstandingwaterthatcontainsasignificant numberofsedgespecies(Carexspp.),asdefinedaswetmeadowintheMinnesotaLandCover ClassificationSystem. Semipublic meanslandthatismaintainedbyaprivateorganizationforpublicuse. Setback meanstheminimumhorizontaldistancebetweenastructureandthenearestedgeofthe buffer,wetland,orstream. Straight-edgesetback ismeasurementtodeterminetheallowablesetbackofanadditiontoan existinghouse,garage,deck,ordrivewaywhichislocatedclosertoorwithintherequiredbuffer setback.Straight-edgesetbackadditionsaremeasuredbyusingtheexistingedgeofthehouse, garage,deck,ordrivewaylocatednearesttotheedgeofabuffer,wetland,orstreamand extendingthatlineinaparalleldirection.Noportionoftheadditioncanencroachclosertothe edgeofabuffer,wetland,orstreamthantheexistingstructure. Stream meansthoseareaswheresurfacewatersproduceadefinedchannelorbed.Adefined channelorbedislandthatclearlycontainstheconstantpassageofwaterundernormalsummer conditions.Thisdefinitiondoesnotincludedrainageswalesorditchesthatchannelintermittent stormwaterrunoff. Streambuffer meanslandthatisindirectdrainagetoastreamandwithintheboundarydescribed bythisar ticle.Apersonshallmeasureallbuffersfromtheordinaryhighwatermark(OHWM) asidentifiedinthefield.IfapersoncannotdeterminetheOHWM,thestreambuffershallbe fromthetopofthestreambank. Structure meansanythingconstructedorerectedthatrequireslocationonthegroundorattached tosomethinghavinglocationontheground. Sustainabledesign meansadevelopmentdesignwhichminimizesimpactsonthelandscape. Temporaryerosioncontrol meansmethodsofkeepingsoilstableduringconstructionorgrading. Temporaryerosioncontrolmeasuresinclude,butarenotlimitedto,siltfencing,erosioncontrol blankets,baleslopebarriers,orotherbestmanagementerosioncontrolmethodsapprovedbythe city. Variance meansadeviationfromthestandardsofthissectionthatisnotspecificallyallowed. Vegetation meansanyorganicplantlifegrowingat,below,orabovethesoilsurface. 4 W aterqualitypond meansapondthathasbeencreatedtocapturestormwaterrunoff.Theseare notnaturalwetlands.Stormwaterisoftenpipedintothesepondsbutmayalsoenterthrough sheetrunoff.Thesearealsocalledutilityponds. W aterqualitypondedge meansthenormalhighwaterlevelforawaterqualitypond. Wetlandbuffer meanslandthatisindirectdrainagetoawetlandwithintheboundarydescribed bythissection.Allbuffersshallbemeasuredoutwardfromthewetlandedge. Weed meansaplantwhichiscausingdamageinsomewaytonativevegetationorecosystems. (Seealsonoxiousweed.) Wetprairie meansawetlandwithsaturatedsoilscontainingasignificantnumberofplantspecies foundinwetprairiecommunitiesasdefinedintheMinnesotaLandCoverClassificationSystem. Wetlands meansthoseareasofthecity inundatedorsaturatedbygroundwaterorsurfacewaterat afrequencyanddurationsufficienttosupport,andthatundernormalcircumstancesdosupport,a prevalenceofvegetationtypicallyadaptedforlifeinsaturatedsoilconditions.Wetlands generallyincludeswamps,marshes,bogs,andsimilarareasasdefinedinthe(ArmyCorpsof Engineersregulations33CFR328.31988).Whereapersonhasremovedormostlychangedthe vegetation,oneshalldetermineawetlandbythepresenceorevidenceofhydricororganicsoil andotherdocumentationofthepreviousexistenceofwetlandvegetationsuchasaerial photographs. Wetlandclasses.Thecitydefinesthewetlandclassesusedinthissectionasfollows: (a)C lass1wetlands meanswetlandsassignedtheunique/outsta ndingratingintheRamsey- WashingtonMetroWatershedDistrictWetlandsInventory,1995.Class1wetlandsare thosewithconditionsandfunctionsmostsusceptibletohumanimpacts,aremostunique, havethehighestcommunityresourcesignificanceandsimil archaracteristics. (b)C lass2wetlands meanhighvalue(definitionbasedonWatershedwetlandsinventory results). (c)Class3wetlands meanwildlifehabitatvalue. (d)Class4wetlands meanmoderatevalueimpacts. (e)Class5wetlands meanswetlandsassignedthehighlyimpactedratingintheRamsey- WashingtonMetroWatershedDistrictWetlandsInventory,1995.Class5wetlandsare thosewithconditionsandfunctionsmostaffectedbyhumanactivities,withtheleast diversevegetationcommunities,leastcommunityresourcesignificanceandsimilar characteristics. Forthepurposesofthissection,theU.S.FishandWildlifeService'sClassificationofWetlands andDeepwaterHabitatsoftheUnitedStates,FWS/OBS -79/31(Cowardinetal,1979)contains thedescriptionsandphotographsofwetlandclassesandsubclasses. a.ClassA+meanswetlandtypesthatareveryrareinourcommunity,areparticularly sensitivetoimpactsfromdevelopment,andprovidemuchneededhabitatforwildlife. Thesewetlandsarespecialwetlandsanddeserveadditionalprotectiontoensurethatthey 5 remaininthatstate.ClassA+wetlandsaredefinedasaManageClassAwetlands utilizingintheRamsey-WashingtonMetroWatershedDistrictRulesdefinition(whichis basedontheMinnesotaRoutineAssessmentMethodology[MnRAM]classification system)andalsoareoneofthefollowinguniqueandspecialtypesofwetlandsin Maplewood: 1)oligotrophicacidmarsh 2)wetprairie 3)sedgemeadow 4)forestedseasonalwetland 5)fen 6)bog b.ClassA wetlandsaredefinedasaManageAwetlandintheRamsey-WashingtonMetro WatershedDistrictRulesdefinitionandbasedontheMinnesotaRoutineAssessment Methodology(MnRAM)classificationsystem.Thesewetlandsareexceptionalandthe highest-functioningwetlandsinMaplewood.AllstreamsintheCityofMaplewoodare alsodefinedasClassA. c.ClassB wetlandsaredefinedasaManageBwetlandintheRamsey-WashingtonMetro WatershedDistrictRulesdefinitionandbasedontheMinnesotaRoutineAssessment Methodology(MnRAM)classificationsystem.Thesewetlandsarehigh-quality wetlands. d.ClassC wetlandsaredefinedasaManageCwetlandintheRamsey-WashingtonMetro WatershedDistrictRulesdefinitionandbasedontheMinnesotaRoutineAssessment Methodology(MnRAM)classificationsystem.Thesewetlandsprovidemoderate quality. e.UtilityClass Definedaswaterqualityponds. Wetlandeasement meansadesignatedareathatincludesthewetlandorbufferwheredisturbance frommowing,cutting,orsimilaractivitiesisprohibited. Wetlandfunctions meansthenaturalprocessesperformedbywetlands,suchashelpingfood chainproduction,providingwildlifehabitat,maintainingtheavailabilityandqualityofwater suchaspurifyingwater,actingasarechargeanddischargeareaforgroundwateraquifers,and moderatingsurfacewaterandstormwaterflows,andperformingotherfunctions,includingbut notlimitedtothosesetoutinU.S.ArmyCorpsofEngineersregulationsat33CFR 320.4(b)(2)(1988). Wetlandorstream edge meansthelinedelineatingtheouteredgeofawetlandorstream.This Oneshallestablishthislineby shallbeestablishedusingtheFederalManualforIdentifyingand DelineatingJurisdictionalWetlandsdatedJanuary10,1989,andjointlypublishedbytheU.S. EnvironmentalProtectionAgency,theU.S.FishandWildlifeService,theU.S.ArmyCorpsof 6 EngineersandtheU.S.SoilConservationService.Theapplicablewatersheddistrictmustverify thisline. 3.Applicability:Thissectionshallapplyasfollows: a.Thissectionshallapplyt Toanypersonorusethatwouldalterawetland,stream,or bufferafterApril24,1995adddateofadoptionofnewordinance. b.Whenanyprovisionofanyordinanceconflictswiththissection,theprovisionthat providesmoreprotectionforbuffers,wetlands,orstreamsshallapplyunlessspecifically providedotherwiseinthissection.Thisalsoappliestotheapplicablewatersheddistrict. c.Publicandsemipublicstreets,utilities,ortrails,whetherbuiltbyapublicagencyor privatedeveloper,shallbesubjecttothissection. 4.GeneralExemptions:Thissectionshallnotapplytothefollowing: a.Non-chemicalcontrolandremovalofnoxiousweedswithinthebuffer.Refertosection 5.k.3.b.(ManageWeedsinBuffer)regardingtheuseofchemicaltreatment. b.Plantingnativeplantswithinthewetlandbufferafterapprovedbycitystaff. c.Removaloflimbs,brush,orbranchesthataredeadorposeasafetyhazard. d.Removaloftreesthataredead,diseased,orposeasafetyhazardafterapprovalby citystaff. a.Theconstructionormaintenanceofpublicorsemipublicd rainagefacilities, sedimentationponds,orerosioncontrolfacilities. b.Themaintenanceofpublicorsemipublicfacilitiesincludingstreets,utilitiesandtrails. c.Wherethecitycouncilwaivestheserequirementsfortheconstructionofpublicandsemi- publicutilitiesortrails,whetherbuiltbyapublicagencyorprivatedeveloper. e.Publicorsemipublicstreets,utilities,andtrails.Thecitycouncilmaywaivethe requirementsforconstructionormaintenanceofpublicorsemipublicstreets,utilities, andtrailswheretherewouldbeagreaterpublicneedfortheprojectthantomeetthe requirementofthissection.Thecitycouncilshallholdapublichearingbeforedeclaring suchawaiver.Thecityshallnotifythepropertyownerswithin350feetofthebufferat leasttendaysbeforethehearing.Inwaivingtheserequirementsthecitycouncilshall followthestandardslistedbelow:insubsection(e)ofthissection. (1)Thecitymayonlyallowtheconstructionofpublicorsemipublicutilitiesand streetsthroughbufferswherethereisnootherpracticalalternativeandthe followingrequirementsaremet: (a)Thecitycouncilmustapprovethewaivertoallowpublicorsemipublic utilitiesorstreetstobelocatedwithinabuffer.Beforethecitycouncil actsonthewaivertheplanningcommissionandtheenvironmentaland naturalresourcescommissionshallmakearecommendationtothecity 7 council.Theplanningcommissionshallholdapublichearingforthe waiver.Thecitystaffshallnotifythepropertyownerswithinfivehundred (500)feetofthebufferatleasttendaysbeforethehearing. (b)Utilityorstreetcorridorsshallnotbeallowedwhenendangeredor threatenedspeciesarefoundinthebuffer. (c)Utilityorstreetcorridors,includinganyallowedmaintenanceroads,shall beasfarfromthewetlandorstreamaspossible. (d)Utilityorstreetcorridorconstructionandmaintenanceshallprotectthe wetland,stream,orbufferandavoidlargetreesasmuchaspossible.The cityshallnotallowtheuseofpesticidesherbicidesorotherhazardousor toxicsubstancesinbuffers,streams,orwetlands.Insomesituationsthe useofherbicidesmaybeusedifpriorapprovalisobtainedfromcitystaff. (e)Theownerorcontractorshallreplantutilityorstreetcorridorswith appropriatenativevegetation,excepttrees,atpreconstructiondensitiesor greaterafterconstructionends.Treesshallbereplacedasrequiredbycity code. (f)Anyadditionalcorridoraccessformaintenanceshallbeprovidedasmuch aspossibleatspecificpointsratherthantoroadwhichisparallelto wetlandedge.byparallelroads.Ifparallelroadsarenecessarytheyshall benogreaterthanfifteen(15)feetwide. (g)Mitigationactionsmustbemetasspecifiedinsection6below(Mitigation andRestorationofBuffers). (2)Thecitymayallowpublicorsemipublicprivatetrailsinbuffers.Trailsmustbe approvedbycitystaffandaresubjecttothefollowingguidelines: (a)Trailsshallnotbeallowedwhenendangeredorthreatenedspeciesare foundtobepresentinthebuffer. (b)Thetrailshallnotbeof haveaimpervioussurfacematerials.An elevatedboardwalkshallnotbeconsideredanimpervioussurface. (b)Buffersshallbeexpanded,wherepossible,equaltothewidthofthetrail corridor. (c)Theownerorcontractorshallreplantalldisturbedareasnexttothetrailin . atimeframeapprovedbycitystaffaftercompletingthetrail. (d)Allnecessaryerosioncontrolmeasuresmustbeinplacebefore constructingatrail.Theerosioncontrolmeasuresmustalsobemaintained andinspectedbythecitytoensurethatthewetlandorstreamisnot compromisedbytrailconstructionactivities. (e)Thetrailmustbedesignedandconstructedwithsustainabledesign methods. 8 (f)Thetrailmayprovideoneaccesspointtothewetlandbutsuchanaccess shallbenomorethanfour(4)feetwide. (g)Boardwalksareallowedwithinthebufferandshallbeamaximumofsix (6)feetinwidthforsemipublicuseandtwelve(12)feetinwidthfor publicuse. (i)Trailsorboardwalksshallnotbeconstructedentirelyaroundthe wetland. (h)Citystaffmayrequireadditionalmitigationactionsasspecifiedinsection 6below(MitigationandRestorationofBuffers). b.Structures,vegetationandmaintenanceactivitiesandpracticesinexistenceonthe effectivedateoftheordinancefromwhichthissectionderives.Acontractororowner mayremodel,reconstructorreplaceaffectedstructuresifthenewconstructiondoesnot takeupmorebufferlandthanthestructureusedbeforetheremodeling,reconstructionor replacement. c.Wherethissectionwoulddenyallreasonableuseofalotofrecord.Insuchcase,the ownerorcontractorshallconstructanybuildingtomaximizethesetbackfromabuffer. Federal,stateorwatersheddistrictrulesandregulationsshallapply.Alterationstoa buffershallbetheminimumnecessarytoallowforthereasonableuseoftheproperty. Wherefeasible,thecitymayrequirethemitigationofanyalterationofabuffer. f.Additionstoahouse,garage,deck,ordrivewayusingtheexistingstraight-edgesetbacks toawetlandorstreamifthefollowingapply: (1)Propertyiszonedorisbeingusedasasinglefamilyresidence. (2)Thereisnootherreasonablealternativethanencroachmenttowardthewetlandor streamwiththeaddition. (3)Thehouse,garage,deck,ordrivewayisaminimumoftwenty-five(25)feetfrom thewetlandorstreamedge. (4)Additiondoesnotcausedegradationofthewetland,stream,ortheexistingbuffer. (5)Mitigationactionsmustbemetasspecifiedinsection6below(Mitigationand RestorationofBuffers). g.Apropertywhichislocatedwithinawetlandbuffer,butisseparatefromthewetlandby anexistingroad. 5.BufferSstandards:Standardsforthissectionbuffers areasfollows: a.WetlandFilling:Thecitydoesnotallowthefillingofwetlands.Wherethewatershed districthasapprovedawetlandfillingpermit.Thecityshallrequiremitigationforany disturbedbufferland. 9 b.MinimumBufferWidths:Theminimumbufferwidthsshallapplytoallwetlands, includingthosecreated,restored,relocated,replaced,orenhanced. c.MaintenanceofBuffers:Buffersshallremaininanaturalstatewithnaturalizedornative vegetation. d.RestoringBuffers:Landownersinterestedinrestoringtheirbuffertonativeplantsshould submitarestorationplanasspecifiedinsection5.k.3.a.(RestorationofBufferwith NativePlantings)tocitystaffforapproval. e.Wetland,Stream,orBufferEasements:Thepropertyownerofanypropertyaffectedby thissectionmayberequiredtoshallrecordwetland,stream,orbuffereasementswiththe county.Theseeasementsshalldescribetheboundariesofthebufferandprohibitany building,mowing,cutting,filling,ordumpingwithinthebuffer,stream,orwetland.The ownerordevelopershallrecordsucheasementswithafinalplat,withdeedsfromalot divisionorbeforethecityissuesabuildingpermitforanaffectedproperty.The applicantshallsubmitproofthattheownerordeveloperhasfiledthenotice. f.Stormwater:Thedischargingofstormwatertoawetlandorstreammustcomplywith section44-1245oftheCityofMaplewoodordinances(StormManagement). g.PlantingsinBuffers:Anaffectedpropertyownershallmaintainabuffer.Anyplanting inabuffershallbedonewithnativevegetationaftertheplantingplanhasbeenapproved bycitystaff. h.AlterationsinBuffers:Thecityprohibitsthealterationofbuffersexceptasallowedin generalexemptions.Thecitymaywaivethisrequirementwherethewatersheddistrict hasapprovedapermitforfillingallorpartofawetland. i.Minimumbuffers:Thefollowingaretheminimumrequiredbufferwidthsandstructure buildingfoundationsetbacks: BufferWetlandClasses ClassA2Utility ClassA+1 &StreamsClassB3ClassC4Class5 * Averagebufferwidth100ft.100ft.50ft. 25ft.0ft. MinimumBufferWidth200 100ft.10050ft.7525ft.5020ft.100 ft. BuildingFoundationStructure SetbackfromEdgeofBuffer10ft.10ft.10ft.10ft.10ft. j.BufferMeasurement:Buffersshallbemeasuredhorizontallyfromwetlandorstream edge,notacrossthebufferlandscape.Onslopesgreaterthaneighteenpercent(18%)the bufferwidthshallbeincreasedto10feetbeyondtheapexoftheslope.Extensionofthe bufferforsteepslopesshallapplytoallwetlandclasses.Thecitymayrequireavariable bufferwidthtoprotectadjacenthabitatthatthecitydeterminesisvaluabletothewetland, stream,wildlifeorvegetation. 10 k.AlternativeMinimumandAverageBuffers:Recognizingthatthereareinstanceswhere, becauseoftheuniquephysicalcharacteristicsofaspecificparcelofland,alternativesize buffersmaybenecessarytoallowforthereasonableuseoftheland.Insuchcasesan alternativeminimumandaveragebufferwidthwillbepermittedontenpercent(10%)of thelinearwetlandbufferwithintheparcel,whichwillbecompensatedforbyincreased bufferwidthselsewhereinthesameparceltoachievetherequiredaveragebufferwidth. (1)Thealternativeaveragebufferstandardssetforthbelowmaybeappliedbasedon anassessmentofthefollowing: (a)Unduehardshipwouldarisefromnotallowingthealternative,orwould otherwisenotbeinthepublicinterest. (b)Sizeofparcel. (c)Configurationofexistingroadsandutilities. (d)Percentageofparcelcoveredbywetland. (e)Configurationofwetlandsontheparcel. (f)Willnotcausedegradationofthewetlandorstream. (g)Willensuretheprotectionorenhancementofportionsofthebufferwhich arefoundtobethemostecologicallybeneficialtothewetlandorstream. (2)Thefollowingarethealternativeaveragebufferwidthsandstructuresetbacks: BufferWetlandClasses ClassA &StreamsClassB ClassC MinimumBufferWidth*75ft.*50ft*.50ft. AverageBufferWidth100ft.75ft.N/A StructureSetbackFrom 10ft. OuterEdgeofBuffer10ft.10ft. *Theminimumbufferwidthmaybeusedonnomorethan10percentofthelinear wetlandbufferarealocatedwithintheparcel. (3)Theappropriatenessofusingthealternativeaveragebufferswillbeevaluatedas partofthereviewofthecontractorsorownersdevelopmentapplication.The alternativeaveragebufferusedmustbewithinthespiritandintentofthiscode andmustmeetoneormoreoftherequirementssetforthbythecitytoinclude,but notlimitedto,thefollowingstrategies: (a)Restorationofbufferwithnativeplantings.Submittalofabuffer .Theplanmayneedtobe restorationplandraftedbyaprofessional 11 basedonthesizeofthe experiencedinwetlandorstreamrestoration restorationprojectasdeemednecessarybycitystaff including: 1.Existingvegetation. 2.Restorationmethods. 3.Maintenanceproceduresproposedduringfirstthreeyearsof establishment. 4.Erosioncontrolmeasures. 5.Listofplantstobeplanted. 6.Qualificationsofcontractor.Onlycontractorswithexperienceand successrestoringwetlandorstreambuffersornaturalvegetation shallbeapproved. 7.Maintenanceagreementwhichstatesthattheownerwillmaintain thebuffertoitsimprovedstate. 8.Thecitymayrequireacashescroworletterofcredittocover150 percentoftherequiredwork. (b)Manageweedsinbuffer.AllweedslistedontheMinnesotanoxiousweed listmustbecontrolledbythepropertyowner.Ownersareencouragedto controlotherweedsthatarenotonthenoxiousweedlistbutcanthreaten thehealthofawetland.Submittalofaweedmanagementplandraftedby aprofessionalexperiencedinwetlandandstreamrestorationincluding: 1.Targetweeds. , 2.Appropriatemanagementtechniquesincludingtheuseofchemical treatmentifapprovedbycitystaffaspartofthemanagementplan. 3.Managementschedule. 4.Potentialerosionandreseedingifmanagementwillcreatelarge areasofdeadvegetation. 5.Cashescroworletterofcredittocover150percentoftherequired work. (c)Reductioninstormwaterrunoffand/orimprovementofqualityof stormwaterrunoffenteringwetlandorstream.Thismaybeachieved throughthefollowingstrategiesorotherstaffapprovedbestmanagement practicesfordealingwithstormwater.Thesepracticesaretobelocated outsideofthewetlandbuffer. 12 1.Reduceamountofpavementonsite(i.e.fewerparkingstalls, narrowerdriveways,sharedparkingwithotherbusinesses). 2.Useperviouspavementsuchaspaversorporousasphalt. 3.Useturfpaversormodifiedturfareasforoverflowparking. 4.Installraingardenorinfiltrationbasin. 5.Installrocktrenchorrockpit. 6.Installfilterstripofgrassornativevegetation. 7.Installsurfacesandfilterorundergroundfilter. 8.Installnativeplantingsonsitetoreducefertilizeruseandimprove infiltration. 9.Installagreenroofonbuildings. 10.Installgritchambers,sedimenttraps,orforebays. l.StormwaterDrainageFacilities:Thecitydoesnotallowtheconstructionofstormwater drainagefacilities,sedimentationponds,infiltrationbasins,andraingardenswithinthe buffer. m.ConstructionPractices:Specialconstructionpracticesshallberequiredonprojectsor developmentsnexttowetlandsorstreamsandtheirbuffers.Practicestobeapprovedby citystaffbeforeissuanceofagradingorbuildingpermitinclude,butarenotlimitedto, thefollowing: (1)Grading. (2)Sequencing. (3)Vehicletrackingplatforms. (4)Additionalsiltfences. (5)Additionalsedimentcontrol. 6.Fencingandsignstandards: n.a.ErosionControlInstallation:Beforegradingorconstruction,theownerorcontractor shallputintoplaceerosioncontrolmeasuresaroundthebordersofbuffers.Sucherosion controlmeasuresmustremaininplaceuntiltheownerandcontractorshavefinishedall developmentactivitiesthatmayaffectthebuffer. o.b.WetlandSigns:Beforegradingorstarting construction,theboundarybetweenabuffer andadjacentlandshallbeidentifiedusingpermanentsigns.Thesesignsshallmarkthe 13 edgeofthebufferandshallstatethereshallbenomowing,cutting,filling,ordumping beyondthispoint.Thesesignsshallbeinstalledateachlotlinewhereitcrossesa wetlandorstreambuffer,andwhereneededtoindicatethecontourofthebuffer,witha maximumspacingofone-hundred(100)feetofwetlandorstreamedge. p.c.ErosionControlBreaches:Allerosioncontrolmeasuresmustbemaintainedand inspectedtoensurecomplianceandprotectionofwetlands,streams,andbuffers.The contractororownershallberesponsibleforallerosion/sedimentationbreacheswithinthe bufferandshallrestoreimpactedareastoconditionspresentpriortogradingor constructionactivities. q.d.Platting:Whenplattingorsubdividingproperty,theplatorsubdivisionmustshowthe wetlandboundariesasapprovedbytheapplicablewatersheddistrict. r.e.ErosionControlRemoval:Aftercompletionofgradingorconstruction,thecontractoror ownermayremovetheerosioncontrolmeasuresonlyafterinspectionandapprovalby thecityandtheapplicablewatersheddistricttoensuretheareasaffectedhavebeen establishedperrequirements. s.f.Itistheresponsibilityoftheownertoalleviateanyerosionduringandaftercompletion ofgradingorconstruction.Theownerorcontractormustremoveerosioncontrol measuresafterfinalapprovedinspectionbythecityandtheapplicablewatersheddistrict. 7. 6.MitigationandRestorationofBuffers:Thecityrequiresmitigationwhenapropertyowneror contractorhasalteredorwillalterawetland,stream,orbuffer.Thepropertyownerorcontractor shallsubmitamitigationplantocitystaffforapproval.Inreviewingtheplan,thecitymay requirethefollowingactionsbelowindescendingorderofpreference. a.Reducingoravoidingtheimpactbylimitingthedegreeoramountoftheaction,suchas byusingappropriatetechnology. b.Rectifyingtheimpactbyrepairing,rehabilitating,orrestoringthewoodlandbuffer. c.Reducingoreliminatingtheimpactovertimebypreventionandmaintenanceoperations duringthelifeoftheactions. d.Compensatingfortheimpactbyreplacing,enhancing,orprovidingsubstitutebufferland atuptoatwoone-to-oneratio. e.Monitoringtheimpactandtakingappropriatecorrectivemeasures. f.Wherethecityrequiresrestorationorreplacementofabuffer,theownerorcontractor shallreplantthebufferwithnativevegetation.atasimilardensitytotheamountbefore alterationAreplantingplanmustbeapprovedbythecitybeforeplanting. g.Anyadditionalconditionsrequiredbytheapplicablewatersheddistrictand/orthesoil andwaterconservationdistrictshallapply. h.Allstrategiesaslistedinitem5.k.3.(AlternativeAverageBuffer). 14 7.NonconformingBuildings,Structures,andProperties:Anyexistingbuildingorstructure,orany existinguseofpropertynotinconformitywiththeregulationsprescribedinthischapterasofthe dateoftheadoptionofsuchregulation(insertdateofnewordinance)shallberegardedas nonconformingandmaycontinue. 8.Variances:Proceduresforgrantingvariancesfromthissectionareasfollows: a.Thecitycouncilmayapprovevariancestotherequirementsinthissection.Allvariances mustfollowMinnesotastatelawgoverningvariances. b.Beforethecitycouncilactsonavariancetheenvironmentalandnaturalresources commissionwillmakearecommendationtotheplanningcommission,whowillinturn makearecommendationtothecitycouncilplanningcommission.Theplanning commissioncitycouncilshallholdapublichearingforthevariance.beforeapprovinga variance.ThecCitystaffshallnotifythepropertyownerswithinfivehundred(500)350 feetofthebufferatleasttendaysbeforethehearing. c.Thecitymayrequiretheapplicanttomitigateanywetland,stream,orbufferalteration impactswiththeapprovalofavariance,includingbutnotlimitedto,implementingone ormoreofthestrategiesaslistedinitem5.k.3.(AlternativeAverageBuffer). b.Toapproveavariance,thecouncilmustmakethefollowingfindings: 1)Strictenforcementwouldcauseunduehards hipbecauseofcircumstancesunique tothepropertyunderconsideration.Theterm"unduehardship"asusedin grantingavariancemeanstheownerofthepropertyinquestioncannotputittoa reasonableuseifusedunderconditionsallowedbytheofficial controls;theplight ofthelandownerisduetocircumstancesuniquetohisproperty,notcreatedby thelandowner;andthevariance,ifgranted,willnotaltertheessentialcharacterof thelocality.Economicconsiderationsalonearenotanunduehardshipif reasonableuseforthepropertyexistsunderthetermsofthissection. 2)Thevariancewouldbeinkeepingwiththespiritandintentofthissection. 9.WetlandorBufferSurety:Theapplicantshallpostawetlandorbuffermitigationsuretywiththe city,suchasacashdepositorletterofcredit,ofonehundredandfifty(150)percentofestimated Thesuretywillberequiredbasedonthesizeoftheprojectasdeemed costformitigation. necessarybystaff. Fundswillbeheldbythecityuntilsuccessfulcompletionofrestorationas determinedbythecityafterafinalinspection.Wetlandorbuffermitigationsuretydoesnot includeothersuretiesrequiredpursuanttoanyotherprovisionofcitycodeorcitydirective. 10.Enforcement:Thecityreservestherighttoinspectthesiteorpropertyatanytimefor compliancewiththisordinance.Thecityshallberesponsiblefortheenforcementofthis ordinance.Anypersonwhofailstocomplywithorviolatesanysectionofthisordinanceshall bedeemedguiltyofamisdemeanorand,uponconviction,shallbesubjecttopunishmentin accordancewithsection1-15.Alllandusebuildingandgradingpermitsshallbesuspendeduntil thedeveloperhascorrectedtheviolation.Eachdaythataseparateviolationexistsshall constituteaseparateoffense. 15 Attachment 4 City of Maplewood Notice of Public Hearing Amendments to the City?s Wetland Ordinance City council review of wetland ordinance The city is proposing amendments to the wetland ordinance. The city council held a first reading of these amendments on March 24, 2008. Maplewood residents located within 200 feet of a Class A wetland, which are Maplewood?s highest functioning wetlands, are being sent this notice to inform you of changes to the ordinance which may have an impact on your property and to notify you of the city council public hearing for the second reading of the ordinance, which is scheduled for Monday, April 28, at 7 p.m. in the city council chambers at Maplewood City Hall (1830 County Road B East). Maplewood?s wetland ordinance Maplewood?s current wetland ordinance was adopted in 1995 and is based on the Ramsey Washington Metro Watershed District?s wetland classification system. In 2005 the watershed district reclassified all of the wetlands within their district, including a majority of the wetlands in Maplewood. The new classification system is based on the Minnesota Routine Assessment Method for classifying wetlands, which is a more scientifically based approach to wetland classification than their previous system. Maplewood proposes to adopt this new classification system for all of the city?s wetlands. In addition to reclassifying wetlands, the city is also proposing to adopt new regulations for our wetlands including additional buffer protection. What is a wetland buffer? The wetland buffer is the strip of vegetation located around a wetland. Buffers help filter pollutants and protect the wetland from human disturbance. A good buffer protects the water, adds beauty, and provides habitat for wildlife. Planting lawn to the water?s edge increases the risk of erosion and poor water quality. Maintaining natural vegetation in the buffer protects the wetland by stabilizing the shoreline and slowing and filtering runoff. Additional buffer protection The city?s environmental and natural resource commission reviewed scientific data on the buffer widths necessary to reduce sediments and solids, phosphorus, nitrogen, pesticides and metals, organic matter, biological contaminants, and to provide habitat for wildlife. Based on this science, the commission agreed that the minimum buffer needed to adequately reduce the sediments and pollutants entering wetlands is 50 feet, and the minimum needed to provide adequate habitat for some wildlife species is 200 feet. With this research and scientific information, the commission proposed the following additional buffer protections from the city?s existing wetland ordinance: Existing Existing Buffer ProposedProposed Buffer Wetland Class Wetland Class 1 Class 1 100? minimum Class A+ 200? minimum Class 2 100? average, 50? minimum Class A 100? minimum (75? min. 2 with averaging) Class 3 50? average, 25? minimum Class B 75? minimum (50? min. 2 with averaging) Class 4 25? average, 20? minimum Class C 50? minimum Class 5 (Utility 0? buffer, 10? building Utility Wetland 10? minimum Wetland) setback 1 The city is proposing an additional A+ classification for unique wetlands. These wetlands would include Class A wetlands that are classified as one of the following: oligotrophic acid marsh, fen, wet prairie, sedge meadow, forested seasonal wetland, or bog. The wetland ordinance amendment includes the Class A+ definition only. Once all Class A wetlands have been assessed for these criteria, future Class A+ wetlands will be identified and approved by the city council. 2 Minimum buffers are measured from the wetland edge. Averaging (varying the buffer setback) in the city?s proposed buffers will be allowed only when necessary and only if the applicant meets other requirements to improve the buffer or reduce the impacts of stormwater on the wetland. What is prohibited, allowed, and exempted in the wetland buffer? Prohibited: Exempt: Alteration of buffers including building, Additions to an existing house, garage, or grading, dumping, cutting, clearing, removing deck within the required buffer, if at least vegetation or applying pesticides. 25 feet from the wetland. Structures such as fire pits, patios, and Any existing building, structure, and property playground equipment. not in conformance prior to the ordinance amendment would be grandfathered in and Allowed:allowed to remain. This includes the mowing of grass in the buffer in areas mowed prior to Planting of native plants, after approval of a the wetland ordinance (however the city planting plan by city staff. encourages property owners to protect the wetland by not mowing to the water?s edge). Removal of noxious weeds. Properties located within the buffer, but are Removal or pruning of dead, diseased, or separated from the wetland by a road. hazardous trees and shrubs. For more information on the wetland ordinance amendment please visit the city?s website at Questions regarding the amendment or public hearing can be directed to Shann Finwall, environmental planner at (651) 249-2304 or Attachment5 PROBLEMS/ISSUESWITHPROPOSEDMAPLEWOOD WETLANDORDINANCE(Draft1-29-08) PreparedandrespectfullysubmittedbySharonK.Sandeen (aMemberofWakefieldWatch) 1748GuldenPlace,Maplewood,MN55109 April22,2008 TheproposedWetlandOrdinancewouldalsoapply(apparentlyinadvertently)to 1. DNRandRWMWDdesignatedLakesthatarecurrentlysubjecttotherestrictionson vegetationclearingandinfillandassociatedsetbacksthataresetforthinMaplewoods ShorelandOrdinance andthatarepartoftheShorelandOverlayDistrict.ThisincludesSpoon(a ClassIIIWaterpursuanttotheShorelandclassificationsystem),Beaver(ClassV),Kohlman (ClassIV),andWakefield(ClassIII).Unfortunately,theWetlandOrdinancedoesnotdistinguish betweenpurewetlandsandthosewetlands(hereinafterreferredtoaswetlandareas)thatareoften foundontheshorelineoflakes. Thereisadifferenceinthenaturalfeatures,topography,andscienceassociated 2. withlakesversuswetlandsand,accordingly,itisnecessaryandappropriatetotreatthem differently .AsstatedintheRWMWDWatershedManagementPlanfor2006-2016,[t]he RWMWDmanageslakesdifferentlythanwetlands,soitisimportantfortheDistrictto distinguishbetweenthetwo.Threeoftheabovelistedlakes(Beaver,Kohlman,andWakefield) areclassifiedaslacustrine(accordingtotheCowardinclassificationsystem)andmanagedby RWMWDaslakes. TheproposedWetlandOrdinanceappearstoassumethat,intheirnaturalstate,all 3. wetlandareashaveanativevegetationbufferzoneofatleast50feet.(Seesections1c.and5 i.oftheproposedordinance) .Wetlandareasadjacenttolakes,particularlythosearound WakefieldLake,typicallyhavenarrowernaturalbufferzones.Forinstance,thenaturalbuffer zoneforthewetlandsadjacenttoWakefieldLakeisapproximately10-20feet.Thus,evenifthe residentswholiveonWakefieldLakestoppedmowingtheirlawnstomorrow,andletnaturetake over,therewouldneverbeanaturalbufferzoneofmorethan10-20feet(dependingupon topography).ThisisparticularlytruegiventheslopeofWakefieldLakebehind1734,1742and 1748GuldenPlace(thepropertiesonWakefieldLakethatwouldbemostimpactedbythe proposedOrdinance). TheproposedWetlandOrdinancewouldmakeitamisdemeanorforlakeside 4. residentstomowtheirlawns becausetherestrictionsonalterationassumethattheproposed bufferzonecontain(oroncecontained)native,wetland-associatedvegetation.(Seee.g.,section5 c.whichstatesBuffersshallremaininanaturalstatewithnaturalizedornativevegetation.)In otherwords,becausetheOrdinancefailstodistinguishbetweenpurewetlandsandthewetland areasadjacenttolakes,itfailstotakeaccountofthedifferenttopographyaroundlakesandthe actual/likelynaturalbufferzoneofvariouswetlands.Infact,iftheOrdinanceisappliedtothe CityofMaplewood,itwouldnotbeallowedtomowmuchofthelawninMaplewoodPark, includingthestripoflawnthattheCityplantedbetweenthewetlandareasintheparkandthe asphaltpaths. 1 Thereisnoexemptionspecifiedforpropertyownerswho,underMinnesotaState 5. Law,applyforandobtainaPermittoDestroyAquaticVegetation (SeeChapter6280ofthe MinnesotaCode).SuchPermitsaregrantedbytheDNRuponapplicationandthepaymentofa feeinordertoallowpropertyownerstoaccesspublicwaters(andforotherauthorizedpurposes). Thisisyetanotherreasontotreatwetlandareasadjacenttolakesdifferentfrompurewetlands becauselakesarepublicwatersthat,accordingtostatelawandtradition,theresidentsof Minnesotahavearighttoaccessandenjoy. SomeofthedefinitionsintheOrdinanceareunclearandambiguous. 6.First,the definitionof Buffer assumesthatthereisaprotectivezoneofvegetation,whentheremaynotbe. Inthisregard,thereisnodistinctionintheordinancebetweenthe Buffer andthenativevegetation soughttobeprotected.Thisproblemishighlightedbythedefinitionof Vegetation whichfailsto focusonthenativevegetation(asopposedtojustanyvegetation)thattheOrdinanceseeksto protect.(Seesection1c.whichseemstoidentifythetypeofvegetationthattheOrdinanceseeks toprotect,i.e.,vegetationthathasthelistedfunctions.) ThereisaneffectivedateintheOrdinance,butnograndfatherclause. 7.Thus,it failstotakeaccountoformakeanyexceptionsforthelong-term(oftendecadesold)usesof privatepropertythatisadjacenttowetlands,particularlythewetlandareasthatareoftenpartof lakes. ThepropertyownersthatliveonlakesthatwouldbeimpactedbytheWetland 8. OrdinancewerenotgiventhewrittennoticethattheCityCouncilorderedatitslast meetinginMarch. PROPOSEDAMENDMENTSTOTHEDRAFTWETLANDORDINANCEtofixthe foregoingproblems: A.Addaprovision(c)toparagraph3oftheproposedOrdinancetomakeitclearthatitdoes notapplytowetlandareasadjacenttothoselakesthataremanagedassuchbytheRWMWD. (Theuseanddevelopmentofsuchlakeswouldcontinuetobesubjecttotherestrictionsspecified intheShorelandOrdinanceandtoapplicableMinnesotalawthatmakesitillegaltodestroy aquaticvegetationwithoutapermit). B.Or,inlieuoftheforegoing,createaseparateclassificationintheWetlandOrdinancethat specifiesabufferzoneof15feetforwetlandareasadjacenttolakesthataremanagedassuchby theRWMWDandthatstatesthatthesetbackrequirementsoftheShorelandOrdinance(e.g.50 feetforClassIIIWaterslikeWakefieldLake)wouldcontinuetoapply. C.Addaprovision(k)toparagraph4oftheproposedOrdinancetoallowpropertyowners toobtainandexerciseaDNRPermittoDestroyAquaticVegetation. 2 Attachment 6 Attachment 7 Attachment 8 Agenda Item K4 Knaak & Kantrud, P.A. A T T O R N E Y S A T L A W H. Alan Kantrud OF COUNSEL: Tom Dailey hakantrud@klaw.us Don Kohler alan.kantrud@maplewood.ci.mn.us direct: 612-743-4242 MEMORANDUM DATE: 21 April 2008 TO: Chuck Ahl, Acting City Manager RE: Item K4: Broadcast of Meetings Ordinance INTRODUCTION In late 2007 the City Council directed staff to bring forward a proposed Ordinance regarding the broadcast of all public meetings of the City and/or its various boards and commissions. A first reading was conducted in December 2007 and comments and proposed changes were noted. This year the matter was brought back to Council and it was suggested that the proposed Ordinance be reviewed by some of the other bodies that would be subject to the new requirement and that some figures be brought forward regarding the cost of compliance in broadcasting every public meeting. The progression of the Ordinance is attached to this Memo as Attachment #1 with the latest draft on top, or first in the stack. DISCUSSION The City Council?s commentary at first reading prompted the major revisions to the Ordinance now before you. The comments from the Planning Commission are noted on the copy of the marked-up Ordinance and Mr. Konewko sent the comments from the Parks Commission in an email; both of which are attached. As note in a previous City Council meeting, the HRA group was in favor of the Ordinance and did not recommend any specific changes to the language. In terms of cost of compliance, our IT director Mr. Fowlds, has estimated that the cost to the City breaks down in the following manner: The numbers below are based on the fact that over the last 12 months we?ve averaged 12- 14 meetings per month and the average paid time for our current contractor has been roughly 13 hours per week. Please also take into consideration that you won?t see the numbers for meetings taped outside of the Council Chambers change because regardless of the scenario we?d currently need a third party to tape that meeting. Real Life Video Hourly Rate: $15 Cost for simultaneous meeting: $300-$500 based on setup and length $780 Estimated monthly total cost (just meetings held in Council Chambers): Independent Contractors (#?s estimated by GTN) Minimum Charge: $50 (includes 2 hours of work) Each additional hour: $15-$20 Cost for simultaneous meeting: $300-$500 per instance (based on setup and length) Estimated monthly cost for contractors (just meetings held in Council Chambers): $912.50 (13 meetings($50 each) with 15 additional hours($17.50 each)) Estimated monthly cost for staff (just meetings held in Council Chambers): $500 (5 hours weekly at an average of $25 per hour) $1412.50 Estimated monthly total cost (just meetings held in Council Chambers): Notes: 5 hours per week of staff time are included in this option as we would be required to maintain playbacks, perform maintenance etc. The contractors would only be performing taping. Maplewood Staff Hourly Rate: average of $25 (does not take into consideration cost of benefits) Cost for simultaneous meeting: $300-$500 based on setup and length $1300 Estimated monthly total cost (just meetings held in Council Chambers): ________________ RECOMMENDATION Staff is comfortable with the language of the Ordinance if it is the desire of the Council to provide full broadcast of all meetings. The Council should pass second reading of the Ordinance and staff will then work to ensure compliance going forward. If the Council has concerns about costs and would support modifications to the language that would provide discretion to audio-record some meetings then staff should be allowed time to integrate that language and bring the matter back to you at the next meeting. Õì ߬¬¿½¸³»²¬ ï ORDINANCE NO. 207- AN ORDINANCE ADDING § 2-9 TO THE CITY CODE REGARDING THE BROADCASTING AND RECORDING OF ALL PUBLIC MEETINGS OF THE CITY The City of Maplewood Ordains: City Code § 2-9 is added to the Maplewood City Code to read as follows: Broadcast of Public Meetings. Section 1: (a)City Policy.It is in the best interest of the public and the citizens of Maplewood specifically that all meetings of the City and or its various committees, boards or advisory groups be freely available for listening, viewing, participation, review, or any combination thereof. Meetings of these groups are already open to the public pursuant to the Minnesota Open Meeting Law, § 13D.01 et seq. and Maplewood Code to the extent allowed. It is however the policy and desire of the City of Maplewood to ensure access to all its meetings to those persons who otherwise cannot physically attend those meetings at the time scheduled. (b)Meetings subject to this Section. All public meetings that would otherwise be subject to the requirements of the Minnesota Open Meeting Law, § 13D.01 et seq. under subdivision 1 thereof are subject to this section. (c)Exceptions. Meetings considered exempt pursuant to the Minnesota Open Meeting Law, § 13D.01 et seq. under subdivision 2 thereof shall be considered exempt from this section. Ad hoc, political gatherings, or purely informational meetings that otherwise would not be subject to the Minnesota Open Meeting Law, § 13D.01 et seq. are exempt from this section as well. (d)Broadcast of Activities. All meetings of the City and/or any of its standing Committees or Boards that meet in Maplewood City Hall shall be broadcast at the time of the actual meeting or within 72 hours thereof and recorded at City expense at the time of meeting. The City shall use whatever available technology exists and is readily available to the City at the time, e.g.,local cable-access and/or broadcast channels or their signals, to broadcast the proceedings subject to this section. (e)Recording of Activities. All meetings of the City or any of its standing Committees shall be recorded at the time of the actual meeting using whatever available technology exists and is readily available to the City at the time and copies of such meeting(s) recordings shall be available to any person consistent with and pursuant to the Minnesota Government Data Practices Act, § 13.03 et seq. (f)No Wavier. Nothing in this section is intended to render public any activities otherwise described in the Minnesota Open Meeting Law, § 13D.01 et seq. regarding allowable, ?closure,? of otherwise public meetings. The right of the City to close its meetings for the purposes outlined and described in MS § 13D.03 and 13D.05 are neither waived or abridged by this section. (g)Penalty. Violations of this section shall be governed by the same civil fines and penalties as would apply were the violation a violation of the Minnesota Open Meeting Law and be governed by the penalty provision contained therein under § 13D.06. Unless otherwise determined, the City Manager shall have primary responsibility and liability for violations of this section. (h)Affirmative Defense. It shall be an affirmative defense to violations of this section if a disruption or breakdown in the technology being used at the time for the broadcast and/or recording is experienced. Such disruption or breakdown shall not be cause to terminate or reschedule the meeting being held and the official minutes of said meeting shall serve to satisfy the requirements of this section and the requirements of the Minnesota Open Meeting Law, § 13D.01 et seq. as applicable. Section 2. This Ordinance shall take effect following its publication in the official newspaper of the City. The Maplewood City Council approved this Ordinance on: ______________. Õì ߬¬¿½¸³»²¬ î AgendaItemK5 AGENDAREPORT TO :CityCouncil FROM: ChuckAhl,ActingCityManager SUBJECT: ConsiderRevisingCouncilProceduresonOrderofMeetingsand StartingMeetingsat6:30p.m. DATE: April22,2008 INTRODUCTION/SUMMARY th AttheApril14MeetingtheCityCouncildiscussedrevisionstotheorderoftheagendaaswell asthemeetingstarttimeinanefforttobemoreefficientwiththeuseofVisitorPresentationsas wellasresidentsattendingPublicHearings.CouncilMemberHjellepresentedaproposalto startthemeetingsat6:30pmandtochangetheagendaorder.TheCouncilindicatedgeneral supportforthechangesdirectedthattheitembebroughttothismeetingforadditional discussionandaction. ThestartoftheCouncilMeetingsandtheorderoftheAgendaissetbyCouncilpolicyaspartof theRulesofProcedureforCityCouncilandCouncilMeetings.Thestarttimeisestablishedin Section1Meetings,subdivisionA.Regular,whichcallsforastarttimeof7:00pm.Thecurrent policyontheagendaisalsosetinSection1Meetings,subdivisionF.OrderofBusiness,which wasapprovedonJanuary14,2008tobe: A.CalltoOrder B.PledgeofAllegiance C.RollCall D.ApprovalofAgenda E.ApprovalofMinutes F.AppointmentsandPresentations G.PublicHearings H.VisitorPresentations I.ConsentAgenda J.AwardofBids K.UnfinishedBusiness L.NewBusiness M.CouncilPresentations N.AdministrativePresentations O.Adjournment ProposedMeetingRevisions Thefollowingaretheproposedchangestobeconsidered: AllregularmeetingsoftheCityCouncilshallbeestablishedtostartat6:30pmonthe secondandfourthMondaysofeachmonth. COUNCILMEETINGPROCEDURES PAGETWO [addedbyCityManager]:TheCityManagershalldeterminetheneedforCouncil ManagerWorkshopbaseduponinputfromtheCityCouncilMembers.Workshopsare heldthefirstMondayofeachmonthat5:00pmandat5:00pmpriortoeachregular Councilmeeting.TheWorkshopmaybecancelledbytheCityManagerduetolackof subjectmatter. Theorderoftheagendashallherebyberevisedto: A.CalltoOrder{at6:30pm} B.PledgeofAllegiance C.RollCall D.ApprovalofAgenda E.ApprovalofMinutes F.VisitorPresentationsPartI {Note:VisitorPresentationshallnotextendpast7:00pm;iftimeisnot availabletocompletethisitem;allpresenterswillbeinstructedtoremain atthemeetinguntilthisitemisre-openedfollowingAwardofBids,or returntothenextRegularMeetingoftheCouncil.} G.AdministrativePresentations {Note:ItemsGHshallnotextendpast7:00pm;iftimeisnotavailableto completetheseitems,theyshallbeextendedbyCouncilmotiontothe endofthemeetingfollowingVisitorPresentationPartII} H.CouncilPresentations I.AppointmentsandPresentations J.PublicHearings K.UnfinishedBusiness L.NewBusiness M.ConsentAgenda N.AwardofBids O.VisitorPresentationPartII {Note:thisisacontinuationofVisitorPresentationsfromearlierinthe meetingandisintendedtomaketimeavailableiftheitemisnot completedby7:00pm.} P.Adjournment TheintentoftheserevisionsistomaketheCouncilandCouncilmeetingvisitorstimeatthe meetingmoreefficient.Byestablishingthenotesandagendaactions,allpersonsattendingthe meetingforapublishedPublicHearing,shouldbetreatedtotheagendaitemwithin15-20 minutesofthepublishedtimeforsaidhearing.Thestaffisverysupportiveofthisproposaland believesitwillbeeffective.IfacceptabletotheCityCouncil,thiswouldbeimplemented th immediatelywiththeMay12CouncilMeeting. COUNCILMEETINGPROCEDURES PAGETHREE RECOMMENDEDACTION ItisrecommendedthattheCityCounciladoptrevisionstobeimmediatelyeffectivewiththenext regularmeetingoftheCouncilonMay12,2008anddirecttheCitizenServicesDirectortomake thenecessaryrevisionstotheRulesofProcedureforCityCouncilandCouncilMeetingssuch thatallregularmeetingsoftheCityCouncilshallbeginat6:30pm,allWorkshopsshallstartat 5:00pmasnotedbytheCityManagersproposedlanguageandtheorderofagendashallbe revisedtobeandincludethenotesforpublicinformation: A.CalltoOrder B.PledgeofAllegiance C.RollCall D.ApprovalofAgenda E.ApprovalofMinutes F.VisitorPresentationsPartI {Note:VisitorPresentationshallnotextendpast7:00pm;iftimeisnot availabletocompletethisitem;allpresenterswillbeinstructedtoremain atthemeetinguntilthisitemisre-openedfollowingAwardofBids,or returntothenextRegularMeetingoftheCouncil.} G.AdministrativePresentations {Note:ItemsGHshallnotextendpast7:00pm;iftimeisnotavailableto completetheseitems,theyshallbeextendedbyCouncilmotiontothe endofthemeetingfollowingVisitorPresentationPartII} H.CouncilPresentations I.AppointmentsandPresentations J.PublicHearings K.UnfinishedBusiness L.NewBusiness M.ConsentAgenda N.AwardofBids O.VisitorPresentationPartII {Note:thisisacontinuationofVisitorPresentationsfromearlierinthe meetingandisintendedtomaketimeavailableiftheitemisnot completedby7:00pm.} P.Adjournment Attachment: 1.RulesofProcedureforCityCouncilandCouncilMeetings Agenda Item K6 MEMORANDUM TO:CityManager FROM:KenRoberts,Planner CityCodeAmendmentsProcedures,PublicHearings,Applications SUBJECT: andInitiation April21,2008 DATE: INTRODUCTION Request Citystaffisproposingthatthecitycouncilamendvarioussectionsofthecitycodeabout procedures,publichearingsandapplications.Thereareseveralsectionsofthecodethatthe cityshouldrevisetoclarifythecityspracticesandproceduresforprocessingconditionaluse permitsandfordesign-relatedapplications.Tobeconsistentwiththerecentpracticesofthe city,thecitycouncilneedstochangethecodeaboutproceduresandpublichearingsandabout thefunctionsofthecommunitydesignreviewboardandtheplanningcommissionfordesign- relatedmatters. ReasonsforthisRequest Thereareseveralpartsofthecurrentcitycodethatarenotconsistentwiththepracticesand proceduresofthecity.Thecouncilshouldmaketheproposedcodechangestomakethecode consistentwiththepracticesofthecity. BACKGROUND In2007,duringthecitysreviewanddiscussionsaboutprohibitedsignsanddynamicdisplay signs,thecityattorneynotedsomeinconsistenciesinthecitycodebetweenthecodelanguage andthepracticesofthecity.Thesedifferenceswereespeciallynoticeablefortherolesand responsibilitiesoftheplanningcommissionandthecommunitydesignreviewboard.The proposedcodeamendmentsshouldmaketherecentcitypracticesforprocessingconditional usepermitsanddesign-relatedapplicationsconsistentwiththecitycode. OnMarch31,2008,thecitycouncilgavetheattachedordinancefirstreading. OnApril14,2008,thecityreviewedtheproposedordinanceamendmentandconsideredgiving itsecondreading.Thecouncil,however,hadconcerns,questionsandsuggestionsforthe ordinance.Assuch,theytabledtakingactionontheordinance,theydirectedstafftomake changestotheproposedcodelanguageandbringitbacktothecouncilfortheirconsideration atthenextmeeting. DISCUSSION AsInotedabove,thereareseveralsectionsofthecodethatthecitycouncilneedstochangeto haveconsistencywiththepracticesofthecity.Ihaveshowneachoftheareasofproposed changeintheproposedordinanceamendment. StaffhasmadechangestoSection44-1096andto44-1161basedonthecommentsand questionsofthecitycouncil.Thesechangesshouldreflectthecommentsandconcerns expressedbythecitycouncilduringtheirlastmeeting. COMMISSIONACTION OnMarch4,2008,theplanningcommissionrecommendedapprovaloftheproposedcode amendmentordinance. RECOMMENDATION AdopttheproposedordinanceamendmentsforSection44-1096(a),Section44-1096(b)and Section44-1161startingonpagethree. P:com_dvmt\ord\ProceduresCodeAmendmemo-2008 Attachments: 1.ProposedCodeAmendmentOrdinance(withnewlanguageandstrikeouts) 2 Attachment 1 ORDINANCENO.____ ANORDINANCEAMENDINGVARIOUSSECTIONSOFTHEMAPLEWOODCITY CODEABOUTPROCEDURES,PUBLICHEARINGSANDAPPLICATIONS TheMaplewoodCityCouncilapprovesthefollowingchangestotheMaplewoodCodeof Ordinances: Section1Section44-1096(a). .Thisamendmentchanges(Additionsareunderlinedand deletionsarecrossedout.): Sec.44-1096.Procedure. has (a)Afteranapplicationforaconditionalusepermitoraconditionalusepermitrevision beensubmittedtothecity,thecityplanningstaff directorofcommunitydevelopmentshall prepareareportandrecommendationandsubmitthatreport ittotheplanningcommission andcommunitydesignreviewboard,asappropriate,fortheirconsiderationand recommendation.arecommendationtothecitycouncil.Theplanningcommissionand communitydesignreviewboardshallmakearecommendationtakeactiononthe application,asrequiredbycityordinanceandwithinthetimeallowedbystatelaw. within60 daysoftheirrespectivehearingdates,unlessanextensionisapprovedinwritingbythe applicant.CitystaffshallforwardtheThestaffreportandplanningcommissionsand communitydesignreviewboardsrecommendationsoractionstothecitycouncilfortheir considerationwithin45daysofthecityreceivingthecompleteapplication,subjecttoany extensionsasallowedbyMinnesotaStatute15.99.Thecitycouncilshallonlyconsider suchapplicationsafterreceivingthecommentsandrecommendationsoftheplanning commission.Thecitycouncilwillmakethefinaldecisionaboutallconditionalusepermit applicationsormajorrevisions.shallthenbeforwardedtothecitycouncil.Thecityshall processallsuchapplicationsorrevisionstomeettherequirementsofstatelaw15.99, (commonlyknownasthe60-dayrule)asmaybeamendedbytheStateofMinnesota. Section2Section44-1096(b). .Thisamendmentchanges(Additionsareunderlinedand deletionsarecrossedout.): (b)Theplanningcommissionshallholdatleastonepublichearingoneachapplicationfora conditionalusepermit.CitystaffThedirectorofcommunitydevelopment shallhavea noticeofthehearingpublishedintheofficialnewspaperatleasttendaysbeforethe hearing.Inaddition,citystaffalsoshallmailacopyofthehearingnoticeThedirectorshall alsocauseanoticetobemailed toeachoftheownersofpropertywithin500feetofthe boundarylinesofthepropertyuponwhichsuchusehasbeenrequested.Citystaffshall mailthehearingnoticeswhichnoticesaretobemailedtothelastknownaddressofsuch ownersatleasttendaysbeforethedateofthehearing.Suchnoticeshallincludethedate, timeandplaceofthehearingandshalldescribetheconditionaluserequest.Failureof propertyownerstoreceivenoticeshallnotinvalidateanyoftheproceedingsinthissection. 3 Section3Section44-1161. .Thisamendmentchanges(Additionsareunderlinedanddeletions arecrossedout.): Sec.44-1161.Initiationgenerally. (c)Anamendmenttothischapter,includinganamendmenttothezoningmap,maybe initiatedbythecitycouncil,theplanningcommission,thecitystafforbypetitionofaffected propertyowners,whoareherebydefinedtobetheownersofthepropertytoberezoned. Anamendmentnotinitiatedbytheplanningcommissionshallbereferredtotheplanning commissionforstudyandforareport.Thecitycouncilshallnottakeactiononany proposedamendmentstothischapter,includingzoningtextchangesandzoningmap changes,untilaftertheyreceivetherecommendationaboutsuchaproposalorrequest fromtheplanningcommission. Theplanningcommissionshallmakearecommendationonallzoningmapamendments within45daysofthecityreceivingacompleteapplicationorrequest.Thecitycouncilmay actwithoutarecommendationfromtheplanningcommissioniftheplanningcommission failstomeetthe45-daytimelimitforcommentorrecommendation.andmaynotbeacted uponbythecitycounciluntilithasreceivedtherecommendationoruntil60dayshave elapsedfromthedateofreferenceoftheamendmentwithoutareportbytheplanning commission. Theplanningcommissionorcitystaffmayreferdesign-relatedapplicationsandmatters (including,butnotlimitedto,architecturaldesign,sitelayout,landscapingandsignmatters (includingsigns,off-sitesigns,billboardsandcomprehensivesignplans))tothecommunity designreviewboardfortheirreviewandrecommendation. SECTION4.EFFECTIVEDATE Thisordinanceshalltakeeffectafterthecitypublishesitintheofficialnewspaper. TheMaplewoodCityCounciladoptedthisordinanceamendmenton____________,2008. 4 ItemK7 MEMORANDUM TO: ChuckAhl,ActingCityManager FROM: KarenGuilfoile,DirectorCitizenServices DATE: April22,2008 RE:SecondReading CodeAmendment Large Assembly Introduction OccasionallytheCityhasrequestsforoutsideeventsthatfallwithintheparametersof ArticleVIILargeAssemblyoftheCityCodeofOrdinances. OnApril14,2008afirstreadingofchangestotheordinancewasintroducedtothecity council.Thisisthesecondreadingoftheordinancewithsuggestedchangesbythe council.Changesandadditionsarehighlightedanddeletionsarestruckthrough. Thefollowingchangesareincorporatedintothesecondreading: Section14.383Languagewasaddedpermittingtheapplicantto appealthedecisiontothecitycouncilifstaffdeniesapermit. Section14.388ConditionsofApproval Number 12 the word reasonable was struck. Recommendation StaffisrecommendingsecondreadingoftheLargeAssemblyOrdinance.Theordinance willbeenactedafterpublicationintheofficialnewspaper. whosepresenceinthecitycanreasonablybe anticipatedtoexceedthecapabilityofthehealth,sanitary,fire,police, transportationandutilityservicesprovidedbythecityandinorderto establishregulationswhichprotectthehealth,safetyandwelfareofall personswithinthecity. (Code1982, § 20-91) Thefollowingwords,termsandphrases,whenusedinthisarticle,shall havethemeaningsascribedtotheminthissection,exceptwherethe contextclearlyindicatesadifferentmeaning: Largeassembly meansagatheringnumberingmorethan500persons;or actionsbyoneormorepersons,theintentionofwhichistoattractand assembleagatheringofpersonsinexcessof500atasingletimeandplace foranypurpose. (Code1982, § 20-92) Nopersonshallpermit,maintain,promote,conduct,advertise,manage, sell,barterorgive publicorprivateproperty, unlessalicensetoholdtheassemblyhasbeenfirstissuedbythecity council asprovidedinthisarticle.Inadditiontothelicenserequiredin thissection,the permitsnecessarytocarryonthe assembly. Intheeventthecitydeniesthelicense,theapplicantcanappealthe decisiontothecitycouncil. (Code1982, § 20-93) (a)Largeassembliessponsoredbythecitydonotrequirealicense. (b)Thisarticleshallnotapplytoanyregularlyestablished,permanent placeofworship,stadium,athleticfield,arena,auditorium,coliseumor othersimilarpermanentlyestablished buildingorfacility. (Code1982, § 20-94) Largeassembliesmaybeprohibitedandalicensedenieduponafinding bythecitycouncil consideredindetermining incompatibilityincludewithoutlimitationnoise,lighting,traffic, sanitation,congestionofpersons,communications,watersupply,waste disposal,enforcement areas,firehazard,containment onthesite,obediencetoothersectionsofthisCodeorothercity ordinancesandstateandfederalstatutes,andotherfactorsaffectingthe publichealth,safetyandwelfareofthepublic. (Code1982, § 20-95) Theapplicationforalargeassemblylicenseshallbemadeinwritingand filedwiththecityclerknolessthan45daysinadvanceoftheproposed dateforthelargeassembly,uponforms information: (1)Thename,age,residence,socialsecuritynumberandmailingaddress contactinformation oftheapplicant,ifanindividual;allpartnersifa partnership;andallofficersofthecorporationiftheapplicantisa corporation. occupiedbythelargeassembly. (3)Thenamesandaddressesofallpersonsholdinganequitableorlegal interestinland, withawrittenstatementoftheirapprovalof suchuse. (4)Thenamesandaddressesofallpersonswithalegalorequitable interestinthelandwhichabutsthesubjectproperty. (5)Afulldescriptionofthenature,purposeandextentoftheproposedlargeassembly. (6)Themaximumnumberofpersonswhichtheproposedlarge assemblywillattractatanygiventime,togetherwiththedatesandhours duringwhichtheproposedlargeassemblywillbeconducted.Such assemblyshallnotbeheldpast7:00p.m.anygivenday. (7)Thenames,addresses,socialsecuritynumbers,credentials,hoursof availability,anddeploymentofsecurityofficers,andothergeneralplans forsecurity fulldescriptionandinformationonsecurityplans tobe utilizedattheproposedlargeassemblybytheapplicant. (8)Afulldescriptionofplansforsoundamplificationandsound controltobeutilizedbytheapplicant. (9)Plansforanyfoodorotherconcessionwhichwillbeprovided,togetherwiththe name, addressandlicensinginformationofallconcessionaires. (10)Allotherinformationwhichwouldberequiredbysection14-388. (11)Anyotherinformationrequiredorrequestedbythecityclerk,environmentalhealth officerorpublicsafetyrepresentatives.orthecitycouncil. (12)All sitecleanupfromtheevent advertisingliterature,signs,and postersshallberemoved complete within36hoursfromthetermination ofthelargeassembly event. (13)Thenonrefundableinvestigationfeeasprovided insection14-387.(Code1982, § 20-96) Theapplicantforalargeassemblylicenseshallpaythecurrentlyrequired investigationfee establishingofacashescrow tobedepositedwiththecityclerk.Thecashescrowshallbeused attributabletothelarge assembly. (Code1982, § 20-97) Underthisarticlethecitycouncilmayimposeanyconditionreasonably requiredtoprotect withoutlimitationthefollowing elements: (1)Afence,barrierorotherenclosurewhichcontrolsandregulates ingressandegresstoandfromtheassemblywithreasonablesafetyand speed. (2)Apotablewatersupply,meetingalllocal,stateandfederal standardsforsanitation,qualityandquantityattherateofonegallonper personperday. convenientlylocatedthroughoutthegrounds,in sufficientnumberstomeetthestateboardofhealthregulationsand standards. (4)Anefficientandsanitarymethodofdisposingofsolidwasteatthe rateofatleast2.5poundsperpersonperday,togetherwithprovisions forrestorationofthesitetoitsoriginalcondition. (5)Alightingplanforsafeilluminationduringthehoursofdarkness. (6)Securityofficers,private,off-dutyoron-dutystatelawenforcementpeaceofficersin authoritiesandapproval ofthechiefofpolice. (7) officialseitherbymessengerortelephone whilethelargeassemblyisbeingoperated. (8)Sufficientphysicians,nurses,orothermedicalpersonnellicensedto practiceinthe proposedassembly. (9)Aparkingareaoffthepublicright-of-wayandinsidetheproposed largeassemblyareasufficienttoprovideparkingspaceforonevehicle pereachfourpersonsanticipated unlessparticipantsarebusedinfrom anotherlocation.Permissionforparkingfromallaffectedproperty ownersmustbeobtained. (10)Afireprotectionplantobeprovidedbytheapplicant,including withoutlimitationanalarmsystem,fireextinguishingdevices,firelanes, togetherwithsufficientpersonnelsuppliedbytheapplicanttoefficiently operatetherequiredequipment. (11)Copiesofdescriptionsofallproposedadvertisingtoensure thattheproposedadvertisingconformswiththeplansaspresentedto thecity.council. (12)Anyreasonablerestrictionsonsoundandsoundreproductionand amplificationasarenecessarytocontainunreasonablenoisewithinthe enclosedboundariesofthelocationofthelargeassembly. (13)Asuretybondorotherfinancialguaranteeapprovedastoformbythe cityattorneyandestablishedbythecitycouncilinanamountofnotless than$5,000.00toguaranteeperformancebytheapplicantofthe conditionsimposedbythecitycouncilingrantingthelargeassembly license. (14) claims,orotherliabilitiesarisingoutoftheoperation ofthelargeassembly,whetherincurredbythecityorbyanyother associationorperson. (Code1982, § 20-98) Thecitycouncilmaylimitthesizeandtimeofthelargeassemblyafter consideringwithout assemblycontinuelongerthan sixhours. (Code1982, § 20-99) assemblyshallremainovernightatthelocationof alargeassembly,exceptforareasonablenumberofpersonsrequiredfor securitypurposes unlesspermittedbythecityaspartoftheapplication process. (Code1982, § 20-100) (a)Thelargeassemblylicenseshallbeissuedbythecityclerkafter approvalthereofbythecitycouncil reviewbytheappropriatecity departments,suchas,butnotlimitedto,environmentalhealthandpublic safetyincludingtheFireMarshall.Thelicenseshallcontainastatement ofallconditionsasrequiredinSec.14.388ofthisarticle.attachedbythe citycouncilinissuingthelicense. followingformswithinthediscretionofthecity: abatementproceduresprovidedbystatuteor ordinance. courtofcompetentjurisdiction. automobilesinviolationofthisarticleoranycondition ofthelargeassemblylicenseandthetowingofsuchautomobilesatthe expenseofsuchpersons. (4)Enforcementbydisbursingallpersonsgatheredatsuchlargeassembly. assemblyparaphernaliaandthedisbursingof personsgatheredatthelargeassembly. (Code1982, § 20-101) (a)Anypersonwhoobtainsalargeassemblylicenseandanyemployeeor agentthereofwho thereofbylawfulauthority, shallbepunishedinaccordancewithsection1-15. (b)Theapplicantshallberequiredtopostcopiesofthelargeassembly licenseatseverallocationsinandaboutthepremises,includingthe automobileparkingarea.Anyparticipantinthelargeassembly,otherthan theapplicantandhisemployees,whoviolatesanyprovisionofsuch postedconditionswhichisspecificallyapplicabletoparticipants,upon convictionthereofbylawfulauthority,shallbepunishedinaccordance withsection1-15. (Code1982, § 20-102) AgendaItemL1 AGENDAREPORT TO :CityCouncil FROM: ChuckAhl,ActingCityManager th SUBJECT: ConsiderCancellationofMay26CouncilMeetingduetoConflictwith MemorialDay DATE: April22,2008 INTRODUCTION/SUMMARY TheMay26,2008CityCouncilMeetingdatefallsonMemorialDay.Ihavesurveyed thestaffandthereisnothingpressingthatappearstofallonthisdate.Iamproposing thattheCouncilconsidercancelingthismeeting. RECOMMENDEDACTION ItisrecommendedthattheCityCounciladoptamotiontocanceltheregularCouncil MeetingscheduledforMay26,2008. AgendaItemL2 AGENDAREPORT TO :CityCouncil FROM: ChuckAhl,ActingCityManager SUBJECT: ConsiderRequestforReimbursementtoformerCityManager RichardFursmanforEducationalExpenses. DATE: April22,2008 INTRODUCTION/SUMMARY AttachedisarequestfromformerCityManagerRichardFursmanforeducational expenseswhichheincurredwhileunderemploymentcontractwiththeCity.Council considerationofthisitemisrequested.The2008BudgetforCityManager Administrationincludesanallocationof$10,000forEducationReimbursement. RECOMMENDEDACTION ItisrecommendedthattheCityCouncilapprovepaymenttoRichardFursmanthe amountof$8,736foreducationexpensesincurredin2006. Attachments: 1.TuitionReimbursmentRequestfromRichardFursman,March21,2008 L2 Attachment 1 (10) principles to sustaining the work of the event. (After the Dance) 1:50 Small group work: Developing the Application to Method groups (20) specific methodologies 2:10 Teach and learn: each group to present their findings All (20) to the whole 2:30 Break (20) 2:50 Design Team Debrief. class discussion on what Design Team (30) learned so far and how would that influence the design work 3:20 Skills of the Large Group facilitator KQ (20) 3:40 Putting it all in the tool kit: KQ (40) 4: 20 Session feedback and closure All (10) 4:30 Finished N