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Home My WebLink About2008 04-14 City Council Meeting AGENDA MAPLEWOODCITYCOUNCIL 7:00P.M.Monday,April14,2008 CouncilChambers,CityHall MeetingNo.10-08 A.CALLTOORDER B.PLEDGEOFALLEGIANCE 1.AcknowledgementofMaplewoodResidentsServingtheCountry C.ROLLCALL MayorsAddressonProtocol: WelcometothemeetingoftheMaplewoodCityCouncil.Itisourdesiretokeepall discussionscivilasweworkthroughdifficultissuestonight.IfyouarehereforaPublicHearing ortoaddresstheCityCouncil,pleasefamiliarizeyourselfwiththePoliciesandProceduresand RulesofCivility,whicharelocatedneartheentrance.Whenyouaddressthecouncil,please stateyournameandaddressclearlyfortherecord.Allcomments/questionsshallbeposedto theMayorandCouncil.Ithenwilldirectstaff,asappropriate,toanswerquestionsorrespond tocomments. D.APPROVALOFAGENDA E.APPROVALOFMINUTES 1.March24,2008CityCouncilMeetingClosedSessionMinutes 2.March24,2008CityCouncilWorkshopMinutes 3.March24,2008CityCouncilMeetingMinutes 4.March31,2008ContinuationofMarch24,2008CityCouncilMeetingMinutes F.APPOINTMENTS/PRESENTATIONS 1.SwearinginCeremonyforEMSDirectorBJJungmann 2.PresentationandDiscussiononCountyDispatchwithDavidTwa,RamseyCounty ManagerandScottWilliams,DispatchManager G.PUBLICHEARINGS 1.UpperAftonRoadImprovements,CityProject07-27 a.PublicHearing7:00pm b.ResolutionOrderingImprovementAfterPublicHearing(4votes) H.VISITORPRESENTATIONS I.CONSENTAGENDA AllmatterslistedundertheConsentAgendaareconsideredtoberoutinebytheCityCouncil andwillbeenactedbyonemotion.IfamemberoftheCityCouncilwishestodiscussanitem, thatitemwillberemovedfromtheConsentAgendaandwillbeconsideredseparately. 1.ApprovalofClaims 2.EastTwinsBabeRuthWakefieldParkUseAgreement 3.AgreementforSoftballOfficialCoordinator 4.ConditionalUsePermitReviewRamseyCountyCorrectionalFacility(297Century AvenueSouth) 5.FinalPlatCenturyTrailsCommons(CenturyandLarpenteurAvenues) 6.DonationtoLandfallCopsNKidsFishingClinic 7.KohlmanLaneAreaStreetImprovements,CityProject07-21,ApprovalofWaterand SanitarySewerAgreementswithLittleCanada 8.ApprovalofSanitarySewerAgreementwithLittleCanada(PalmCourt) th 9.AgreementwithMelroseNorthPyrotechnicsfor4ofJulyFireworks J.AWARDOFBIDS 1.PrioryPublicImprovements,CityProject07-24,ResolutionReceivingBidsandAwarding ConstructionContract K.UNFINISHEDBUSINESS 1.CodeAmendmentsProcedures,PublicHearings,ApplicationsandInitiation(Second Reading). 2.CodeAmendments-LawfulGamblingOrdinance(SecondReading) 3.Approvalof2007-2008ContractBetweenCityofMaplewoodandMaplewoodConfidential andSupervisoryAssociation 4.TimelineandSelectionProcessforMaplewoodCityManager 5.ResolutionAdoptinganOrdinancePertainingtoTelevisingofallCityCommissionand nd CouncilMeetings[2Reading] L.NEWBUSINESS 1.CodeAmendments-LargeAssembly(FirstReading)andPermitandFeeApproval 2.OpenSpaceTechnicalAdvisoryPanelDiscussion 3.ConsiderPolicyonDepartmentContinuationPlanning(CouncilMemberHjelle) 4.DiscussionofCouncilMemberRossbachBehaviorinSherrieLeCase(CouncilMember Hjelle) M.COUNCILPRESENTATIONS 1.RequestforIdeasandDesignsforBuildingaPersonalFirePit(CouncilMemberHjelle) 2.TheNicestFirePitinMaplewoodContest.(CouncilMemberHjelle) N.ADMINISTRATIVEPRESENTATIONS 1.UpcomingCityEvents 2.ReportonLettertoResidentsonMaplewoodFinancialSituation O.ADJOURNMENT Signlanguageinterpretersforhearingimpairedpersonsareavailableforpublichearingsupon request.Therequestforthisservicemustbemadeatleast96hoursinadvance.PleasecalltheCity ClerksOfficeat(651)249-2001tomakearrangements.AssistedListeningDevicesarealso available.PleasecheckwiththeCityClerkforavailability. RULESOFCIVILITYFOROURCOMMUNITY FollowingaresomerulesofcivilitytheCityofMaplewoodexpectsofeveryoneappearingat CouncilMeetings-electedofficials,staffandcitizens.Itishopedthatbyfollowingthesesimplerules, everyonesopinionscanbeheardandunderstoodinareasonablemanner.Weappreciatethefactthat whenappearingatCouncilmeetings,itisunderstoodthateveryonewillfollowtheseprinciples:Show respectforeachother,activelylistentooneanother,keepemotionsincheckanduserespectful language. Agenda Item E1 SPECIALCOUNCILMINUTES MAPLEWOODCITYCOUNCIL CLOSEDSESSION 5:15p.m.,Monday,March24,2008 CouncilChambers,CityHall 09-08 A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at5:15p.m.byMayorLongrie. B.ROLLCALL DianaLongrie,MayorPresent ErikHjelle,CouncilmemberPresent KathleenJuenemann,CouncilmemberPresent JohnNephew,CouncilmemberPresent WillRossbach,CouncilmemberPresent C.APPROVALOFAGENDA MayorLongriemovedapprovaloftheagenda. SecondedbyCouncilmemberNephew.AyesAll Themotionpassed. D.UNFINISHEDBUSINESS MayorLongrieexplainedthecouncilmeetingwouldbeaclosedsessionpursuanttoMinnesota StateStatute,Chapter13todiscussNegotiationsbetweentheCityofMaplewoodand MaplewoodConfidentialandSupervisoryAssociation. 1.DeclarationofSpecialMeetingTopicsandIntenttoCloseSession. a.AttorneyUpdateReportonNegotiationsfor2007-2008Contract betweentheCityofMaplewoodandMaplewoodConfidentialand SupervisoryAssociation. MayorLongriereopenedthemeetingandthenexplainedthenextagendaitemandclosedthe sessionpursuanttoMinnesotaStateStatute,Chapter13relatingtoAttorney/Clientprivilegefor thepurposeofdiscussionoftheCoParDevelopmentandtheCityofMaplewood. b.AttorneyUpdateCoParDevelopmentLLCvs.CityofMaplewood,John Baker,GreeneEspel,AlanKantrud,CityAttorney. MayorLongriereopenedtheclosedsessionat6:27p.m. E.ADJOURNMENT MayorLongrieadjournedthemeetingat6:29p.m. March24,2008 1 SpecialCityCouncilMeetingMinutes Agenda Item E2 MINUTES MAPLEWOODCITYCOUNCIL MANAGERWORKSHOP 6:30p.m.,Monday,March24,2008 CouncilChambers,CityHall MeetingNo.09-08 A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at6:35p.m.byMayorLongrie. B.ROLLCALL DianaLongrie,MayorPresent ErikHjelle,CouncilmemberPresent KathleenJuenemann,CouncilmemberPresent JohnNephew,CouncilmemberPresent WillRossbach,CouncilmemberPresent C.APPROVALOFAGENDA CouncilmemberJuenemannmovedtoapprovetheagendaassubmitted. SecondedbyCouncilmemberHjelle.AyesAll Themotionpassed. D.NEWBUSINESS 1.GethsemaneTIFandParkDiscussion a.ActingCityManager,PublicWorksDirectorChuckAhlgavethepresentationand answeredquestionsofthecouncil. b.DuWayneKonewko,DeputyDirectorPublicWorksansweredquestionsofthe council. Therewasopendiscussionamongthecouncilandstaff.Noactionwasneededforthisagenda item. E.ADJOURNMENT MayorLongrieadjournedthemeetingat7:02p.m. March24,2008 1 CityCouncil/ManagerWorkshopMinutes Agenda Item E3 MINUTES MAPLEWOODCITYCOUNCIL 7:00p.m.,Monday,March24,2008 CouncilChambers,CityHall MeetingNo.09-08 A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at7:05p.m.byMayorLongrie. B.PLEDGEOFALLEGIANCE C.ROLLCALL DianaLongrie,MayorPresent ErikHjelle,CouncilmemberPresent KathleenJuenemann,CouncilmemberPresent JohnNephew,CouncilmemberPresent WillRossbach,CouncilmemberPresent D.APPROVALOFAGENDA CouncilmemberNephewmovedtotableL1.untilthenextcouncilmeeting. SecondedbyCouncilmemberRossbach.Ayes All Themotionpassed. Thefollowingitemswereaddedtotheagendabythecouncil. M2.RamseyCountyLeagueofLocalGovernment Councilmember Rossbach M3.TheRockNightclub Smoking Theatrical Performances Councilmember Hjelle M4.AdditionalInformationfromEurekaRecyclingArticleinCityNews Mayor Longrie M5.UpdateonHistoricalPreservationCommissionMeetingMayorattended Mayor Longrie M6.InformationAboutCourtTranscripts Mayor Longrie M7.CityNewsletter Mayor Longrie M8.QuestionsfromCitizensRegardingUpdateforOrdinances Mayor Longrie M9.SeniorFriendlyDevelopmentArticle Mayor Longrie M10.SniffersArticle Mayor Longrie M11.UpdateonConservationEasements Mayor Longrie CouncilmemberNephewmovedtoapprovetheagendaasamended. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. March24,2008 1 CityCouncilMeetingMinutes E.APPROVALOFMINUTES February25,2008,6:30CouncilWorkshop CouncilmemberJuenemannmovedtoapprovethe Minutesassubmitted. SecondedbyCouncilmemberRossbach.Ayes All Themotionpassed. March3,2008,5:00ClosedSessionMeeting CouncilmemberRossbachmovedtoapprovethe Minutesassubmitted. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. March3,20086:15CouncilManagerWorkshop CouncilmemberHjellemovedtoapprovethe, Minutesassubmitted. SecondedbyCouncilmemberNephew.Ayes All Abstain Councilmember Juenemann Themotionpassed. March10,2008,4:45CouncilManager CouncilmemberRossbachmovedtoapprovethe WorkshopMeeting Minutesassubmitted. SecondedbyCouncilmemberNephew.Ayes All Abstain Councilmember Hjelle Themotionpassed. CouncilmemberNephewstatedthecouncilmembernamesweremissingfromwhohadmoved s approvaloftheagendaandwhosecondedthemotion.(Therecordingsecretarycorrectedthe missinginformationwhichwasCouncilmemberNephewmovedapprovaloftheagendaand CouncilmemberJuenemannsecondedthemotion.) March10,2008,6:15ClosedSessionMeeting CouncilmemberNephewmovedtoapprovethe Minutesasamended. SecondedbyCouncilmemberJuenemann.Ayes All Abstain Councilmember Hjelle Themotionpassed. March24,2008 2 CityCouncilMeetingMinutes ApprovalofMarch10,2008,CityCouncilMeetingMinutes. CouncilmemberNephewhadtwospellingcorrectionsonPage6,underVisitorPresentations. elk CorrectingthespellingofMr.SchillinglingandMr.WycofftoMr.Wyoff. s last name to Mr. Sch March10,2008,CityCouncilMeeting CouncilmemberRossbachmovedtoapprovetheMinutes asamended . SecondedbyCouncilmemberNephew.Ayes All Abstain Councilmember Hjelle Themotionpassed. F. APPOINTMENTS/PRESENTATIONS 1.ResolutionofRecognitionoftheHillMurrayHockeyTeam a.MayorLongriereadtheProclamationaloudandpresentedittotheHillMurray HockeyTeam. ProclamationforHillMurrayHighSchoolStateChampionshipHockeyTeam,2008 WHEREAS, HillMurrayHighSchoolisanimportantpartoftheCityofMaplewood Community,and WHEREAS, HillMurrayHighSchoolprovidesavaluableeducationalexperiencetomanyofour Maplewoodresidents,and WHEREAS, theHillMurrayHockeyTeamof2008wontheClass4AAChampionship; WHEREAS eachmemberoftheteam;KirkMcGinley,ChrisCasto,TylerZepeda,NickWiding, PaulPrescott,IsaacKohls,RyanFurne,Delaney"Lou"Metcalf,AlexKelly,MonteFrench,Jordan Johnson,DaveCascalenda,JeffWesterhaus,BoDolan,JeffSonntag,DanCecka,DanSova, JonathanStadler,AndySingerhouse,JackWalsh,andJoePhillippialongwithcoaches,Bill LechnerandPatSchafhauserrepresentedthespiritoftheStateofMinnesota'sHighSchool Hockey; WHEREAS theCityofMaplewoodsupportstheStateofHockeyandcongratulatesits4AA Champions,theHillMurrayPioneers; NOW,THEREFOREITBERESOLVED thatI,DianaLongrie,MayorofMaplewoodandtheCity Councilmembers,doherebyproclaimMarch31,2008,asCelebrateTheStateofHockeyClass 4AAHockeyChampions,HillMurrayHighSchoolDay. DianaLongrie,MayorErikHjelle,CityCouncilmember JohnNephew,CityCouncilmemberKathleenJuenemann,CityCouncilmember WillRossbach,CityCouncilmemberKarenGuilfoile,CityClerk March24,2008 3 CityCouncilMeetingMinutes G.PUBLICHEARINGS 1.WetlandOrdinance(FirstReading) a.EnvironmentalPlanner,ShannFinwallgavethereportandansweredquestionsofthe council. b.GinnyGaynor,OpenSpaceCoordinatoransweredquestionsofthecouncil. c.GinnyYingling,EnvironmentalandNaturalCommissionmemberansweredquestionsof thecouncil. d.DuWayneKonewko,EnvironmentalManageransweredquestionsofthecouncil. e.CityAttorney,AlanKantrudansweredquestionsofthecouncil. f.JeremyYarwood,PlanningCommissionmemberofferedcommentsfromthePlanning Commission. g.ActingCityManager,PublicWorksDirector,ChuckAhlansweredquestionsofthe council. MayorLongrieopenedthepublichearing. 1.NancyLazaryan,2516LinwoodAvenue,Maplewood,addressedthecouncilandoffered hercommentsregardingthefirstreadingoftheWetlandOrdinance. 2.BobZick,2515WhiteBearAvenue,Maplewoodaddressedthecouncilandofferedhis commentsregardingthefirstreadingoftheWetlandOrdinance. MayorLongrieclosedthepublichearing. CouncilmemberRossbachmovedtoapprovetheFirstReadingoftheWetlandOrdinance. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. CouncilmemberJuenemannthankedeveryonethatworkedsodiligentlyonthedraftoftheFirst ReadingoftheWetlandOrdinance. MayorLongrierequestedthatthePublicHearingnoticesbesentouttotheresidentsthatwouldbe affectedbythisordinancepriortotheSecondReadingoftheWetlandOrdinance.Staffandcouncil discussedtheparametersofthehearingnoticeandthecouncilmadeitknowntostaffwhich propertyownersshouldbemadeawareoftheSecondReadingoftheWetlandOrdinance. H.VISITORPRESENTATIONS 1.BobZick,2515WhiteBearAvenue,Maplewood.Mr.ZickspokeregardingitemL1 (Approvalof2007-2008ContractbetweentheCityofMaplewoodandMaplewood ConfidentialandSupervisoryAssociation)thatwasremovedfromtheagenda. 2.NancyLazaryan,2516LinwoodAvenue,Maplewood.Ms.Lazaryanspokeregarding propertyinsouthMaplewoodandongoingconcernswiththeCityofMaplewood. I.CONSENTAGENDA 1.CouncilmemberHjellemovedtoapproveitems1,3,5,7,8,10,12 SecondedbyCouncilmemberJuenemann.Ayes All March24,2008 4 CityCouncilMeetingMinutes Themotionpassed. 2.MayorLongriemovedtoapproveitem2. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 3.MayorLongriemovedtoapproveitem4. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 4.CouncilmemberJuenemannmovedtoapproveitem6. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 5.MayorLongriemovedtoapproveitem9. SecondedbyCouncilmemberHjelle.Ayes Councilmembers Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed. 6.CouncilmemberNephewmovedtoapproveitem11. SecondedbyCouncilmemberHjelle.Ayes Councilmembers Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed. 7.MayorLongriemovedtoapproveitem13. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 8.CouncilmemberJuenemannmovedtoapprove14. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. March24,2008 5 CityCouncilMeetingMinutes 1.ApprovalofClaims. CouncilmemberHjellemovedapprovalofclaims. ACCOUNTSPAYABLE: $332,585.55Checks#74992thru#75040 $162,496.70Disbursementsviadebitstocheckingaccount Dated02/28/08thru03/06/08 $282,182.89Checks#75041thru#75075 $325,380.57Disbursementsviadebitstocheckingaccount Dated03/06/08thru03/13/08 __________________ $1,905,741.39TotalAccountsPayable PAYROLL $476,266.62PayrollChecksandDirectDepositsdated03/07/08 $2,941.13PayrollDeductioncheck#1004805thru#1004807 dated03/07/08 _________________ $479,207.75TotalPayroll GRANDTOTAL $1,581,853.46 SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 2.PurchaseofPoliceVehicles. a.MaplewoodPoliceChief,DaveThomallaansweredquestionsofthecouncil. MayorLongriemovedtorecommendapprovalfortheMaplewoodPoliceDepartmenttoorderand purchaseinMay2008,five2008FordCrownVictoriaPoliceInterceptorsquadcarsatastate contractpriceof$21,105foreachcar. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 3.DonationtoLandfallCopsNKidsFishingClinic. CouncilmemberHjellemovedtorecommendapprovalfortheMaplewoodPoliceDepartmentto receivea$300donationfromSaturnofSaintPaulfortheannualLandfallCops N Kids Fishing Clinic. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. March24,2008 6 CityCouncilMeetingMinutes 4.MemorandumofAgreementSuburbanRamseySafeSchools/HealthyStudentsInitiative. a.MaplewoodPoliceChief,DaveThomallaansweredquestionsofthecouncil. MayorLongriemovedtorecommendedthatapprovalbegiventoparticipateinthisSuburban RamseySafeSchools/HealthyStudentsInitiativeandthatthenecessarybudgetadjustmentsbe madetoexpendfundsreceived,ifany,asoutlinedintheMemorandumofAgreement. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 5.TemporaryGamblingChurchofthePresentationoftheBlessedVirginMary. CouncilmemberHjellemovedapprovaloftheTemporaryGamblingfortheChurchofthe PresentationoftheBlessedVirginMary. RESOLUTION08-03-034 BEITHEREBYRESOLVED,bytheCityCouncilofMaplewood,Minnesota,thatthe temporarypremisespermitforlawfulgamblingisapprovedfortheChurchofthePresentationof theBlessedVirginMary(BVM),1725KennardStreet,Maplewood. FURTHERMORE,thattheMaplewoodCityCouncilwaivesanyobjectiontothetimeliness ofapplicationforsaidpermitasgovernedbyMinnesotaStatute §349.213. FURTHERMORE,thattheMaplewoodCityCouncilrequeststhattheGamblingControl DivisionoftheMinnesotaDepartmentofGamingapprovesaidpermitapplicationasbeingin compliancewithMinnesotaStatute §349.213. NOW,THEREFORE,beitfurtherresolvedthatthisResolutionbytheCityCouncilof Maplewood,Minnesota,beforwardedtotheGamblingControlDivisionfortheirapproval. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 6.TemporaryGamblingTransfigurationCatholicChurchEventatHillMurrayHighSchool. a.CityClerk,DirectorofCitizenServicesansweredquestionsofthecouncil. CouncilmemberJuenemannmovedtoapprovetheTemporaryGamblingfortheTransfiguration CatholicChurchEventatHillMurrayHighSchool. RESOLUTION08-03-035 BEITHEREBYRESOLVED,bytheCityCouncilofMaplewood,Minnesota,thatthe temporarypremisespermitforlawfulgamblingisapprovedforTransfigurationCatholicChurch, th 613315StreetNorth,Oakdale,atHillMurrayHighSchool,2625LarpenteurAvenueEast, Maplewood. FURTHERMORE,thattheMaplewoodCityCouncilwaivesanyobjectiontothetimeliness ofapplicationforsaidpermitasgovernedbyMinnesotaStatute §349.213. March24,2008 7 CityCouncilMeetingMinutes FURTHERMORE,thattheMaplewoodCityCouncilrequeststhattheGamblingControl DivisionoftheMinnesotaDepartmentofGamingapprovesaidpermitapplicationasbeingin compliancewithMinnesotaStatute §349.213. NOW,THEREFORE,beitfurtherresolvedthatthisResolutionbytheCityCouncilof Maplewood,Minnesota,beforwardedtotheGamblingControlDivisionfortheirapproval. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 7.KohlmanLaneAreaStreetImprovements,CityProject07-21. a.ResolutionApprovingPlansandSpecificationsandAdvertisingforBids. b.ResolutionOrderingPreparationofAssessmentRoll. c.ResolutionAcceptingAssessmentRollandOrderingAssessmentHearing. CouncilmemberHjellemovedtoapprovetheKohlmanLaneAreaStreetImprovements,City Project07-21. RESOLUTION08-03-036 APPROVINGPLANS ADVERTISINGFORBIDS th ,2008,plans WHEREAS,pursuanttoresolutionpassedbythecitycouncilonFebruary11 andspecificationsforKohlmanLaneAreaStreetImprovements,CityProject07-21,havebeen preparedby(orunderthedirectionof)thecityengineer,whohaspresentedsuchplansand specificationstothecouncilforapproval, NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOF MAPLEWOOD,MINNESOTA: 1.Suchplansandspecifications,acopyofwhichareattachedheretoandmadeapart hereof,areherebyapprovedandorderedplacedonfileintheofficeofthecityclerk. 2.Thecityclerkshallprepareandcausetobeinsertedintheofficialpaperandinthe ConstructionBulletinanadvertisementforbidsuponthemakingofsuchimprovementundersuch approvedplansandspecifications.Theadvertisementshallbepublishedtwice,atleasttwentyone daysbeforethedatesetforbidopening,shallspecifytheworktobedone,shallstatethatbidswill bepubliclyopenedandconsideredbythecouncilat10:00a.m.onthe18thdayofApril,2008,at thecityhallandthatnobidsshallbeconsideredunlesssealedandfiledwiththeclerkand accompaniedbyacertifiedcheckorbidbond,payabletotheCityofMaplewood,Minnesotaforfive percentoftheamountofsuchbid. 3.Thecityclerkandcityengineerareherebyauthorizedandinstructedtoreceive, open,andreadaloudbidsreceivedatthetimeandplacehereinnoted,andtotabulatethebids received.Thecouncilwillconsiderthebids,andtheawardofacontract,attheregularcitycouncil th meetingofApril28,2008. March24,2008 8 CityCouncilMeetingMinutes RESOLUTION08-03-037 ORDERINGPREPARATIONOFASSESSMENTROLL WHEREAS,thecityclerkandcityengineerwillreceivebidsfortheKohlmanLaneArea StreetImprovements,CityProject07-21. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthatthecityclerkandcityengineershallforthwithcalculatetheproperamounttobe speciallyassessedforsuchimprovementagainsteveryassessablelot,pieceorparcelofland abuttingonthestreetsaffected,withoutregardtocashvaluation,asprovidedbylaw,andthey shallfileacopyofsuchproposedassessmentinthecityofficeforinspection. FURTHER,theclerkshall,uponcompletionofsuchproposedassessmentnotifythe councilthereof. RESOLUTION08-03-038 ORDERINGASSESSMENTROLLHEARING WHEREAS,theclerkandthecityengineerhave,atthedirectionofthecouncil,prepared anassessmentrollfortheKohlmanLaneAreaStreetImprovements,CityProject07-21,andthe saidassessmentrollisonfileintheofficeofthecityengineer. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: 1.Ahearingshallbeheldonthe28thdayofApril2008,atthecityhallat7:00p.m.to passuponsuchproposedassessmentandatsuchtimeandplaceallpersonsowningproperty affectedbysuchimprovementwillbegivenanopportunitytobeheardwithreferencetosuch assessment. 2.Thecityclerkisherebydirectedtocauseanoticeofthehearingontheproposed assessmenttobepublishedintheofficialnewspaper,atleasttwoweekspriortothehearing,and tomailnoticestotheownersofallpropertyaffectedbysaidassessment. Thenoticeofhearingshallstatethedate,timeandplaceofhearing,thegeneralnatureof theimprovementtheareatobeassessed,thattheproposedassessmentrollisonfilewiththe clerkandcityengineerandthatwrittenororalobjectionswillbeconsidered. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 8.HazelwoodStreetImprovements,CityProject07-25. a.ResolutionApprovingPlansandSpecificationsandAdvertisingforBids. b.ResolutionOrderingPreparationofAssessmentRoll. c.ResolutionAcceptingAssessmentRollandOrderingAssessmentHearing. CouncilmemberHjellemovedtoapprovetheHazelwoodStreetImprovements,CityProject07-25. March24,2008 9 CityCouncilMeetingMinutes RESOLUTION08-03-039 APPROVINGPLANS ADVERTISINGFORBIDS th WHEREAS,pursuanttoresolutionpassedbythecitycouncilonFebruary11,2008,plans andspecificationsforHazelwoodStreetImprovements,CityProject07-25,havebeenpreparedby (orunderthedirectionof)thecityengineer,whohaspresentedsuchplansandspecificationsto thecouncilforapproval, NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOF MAPLEWOOD,MINNESOTA: 1.Suchplansandspecifications,acopyofwhichareattachedheretoandmadeapart hereof,areherebyapprovedandorderedplacedonfileintheofficeofthecityclerk. 2.Thecityclerkshallprepareandcausetobeinsertedintheofficialpaperandinthe ConstructionBulletinanadvertisementforbidsuponthemakingofsuchimprovementundersuch approvedplansandspecifications. Theadvertisementshallbepublishedtwice,atleasttwentyonedaysbeforethedatesetforbid opening,shallspecifytheworktobedone,shallstatethatbidswillbepubliclyopenedand consideredbythecouncilat10:00a.m.onthe2nddayofMay,2008,atthecityhallandthatno bidsshallbeconsideredunlesssealedandfiledwiththeclerkandaccompaniedbyacertified checkorbidbond,payabletotheCityofMaplewood,Minnesotaforfivepercentoftheamountof suchbid. 3.Thecityclerkandcityengineerareherebyauthorizedandinstructedtoreceive, open,andreadaloudbidsreceivedatthetimeandplacehereinnoted,andtotabulatethebids received.Thecouncilwillconsiderthebids,andtheawardofacontract,attheregularcitycouncil th meetingofMay12,2008. RESOLUTION08-03-040 ORDERINGPREPARATIONOFASSESSMENTROLL WHEREAS,thecityclerkandcityengineerwillreceivebidsfortheHazelwoodStreet Improvements,CityProject07-25. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthatthecityclerkandcityengineershallforthwithcalculatetheproperamounttobe speciallyassessedforsuchimprovementagainsteveryassessablelot,pieceorparcelofland abuttingonthestreetsaffected,withoutregardtocashvaluation,asprovidedbylaw,andthey shallfileacopyofsuchproposedassessmentinthecityofficeforinspection. FURTHER,theclerkshall,uponcompletionofsuchproposedassessmentnotifythe councilthereof. RESOLUTION08-03-041 ORDERINGASSESSMENTROLLHEARING WHEREAS,theclerkandthecityengineerhave,atthedirectionofthecouncil,prepared anassessmentrollfortheHazelwoodStreetImprovements,CityProject07-25,andthesaid assessmentrollisonfileintheofficeofthecityengineer. March24,2008 10 CityCouncilMeetingMinutes NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: th 1.Ahearingshallbeheldonthe12dayofMay2008,atthecityhallat7:00p.m.to passuponsuchproposedassessmentandatsuchtimeandplaceallpersonsowningproperty affectedbysuchimprovementwillbegivenanopportunitytobeheardwithreferencetosuch assessment. 2.Thecityclerkisherebydirectedtocauseanoticeofthehearingontheproposed assessmenttobepublishedintheofficialnewspaper,atleasttwoweekspriortothehearing,and tomailnoticestotheownersofallpropertyaffectedbysaidassessment. Thenoticeofhearingshallstatethedate,timeandplaceofhearing,thegeneralnatureof theimprovementtheareatobeassessed,thattheproposedassessmentrollisonfilewiththe clerkandcityengineerandthatwrittenororalobjectionswillbeconsidered. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 9.Myrtle-IdahoStreetImprovements,CityProject07-19,andSterlingStreetImprovements, CityProject07-32. a.ResolutionCombiningProjects. b.ResolutionApprovingPlansandSpecificationsandAdvertisingforBids. c.ResolutionOrderingPreparationofAssessmentRoll. d.ResolutionAcceptingAssessmentRollandOrderingAssessmentHearing. MayorLongriemovedtoapprovetheMyrtle-IdahoStreetImprovements,CityProject07-19,and SterlingStreetImprovements,CityProject07-32. RESOLUTION08-03-042 COMBININGPROJECTSANDPROJECTFINANCING WHEREAS,therewasareductionintheprojectscopetoboththeMyrtle-IdahoAreaStreet Improvements,CityProject07-19andSterlingStreetImprovements,CityProject07-32. WHEREAS,iftheabovementionedprojectsarecombinedasonesingleconstruction projecttheconstructionbiddingpricesarelikelytobemorecompetitive. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthat: 1.Myrtle-IdahoAreaStreetImprovements,CityProject07-19andSterlingStreetImprovements,City Project07-32becombinedasasingleprojectunderthenewnameofMyrtle-SterlingStreet Improvements,CityProject07-19. 2.Thefinancedirectorisauthorizedtocombinetheprojectsandmakethenecessaryfinancial transfersinordertoestablishthecombinedbudgetasreflectedbelow: March24,2008 11 CityCouncilMeetingMinutes Approvedthis24thDayofMarch2008. RESOLUTION08-03-043 APPROVINGPLANS ADVERTISINGFORBIDS th WHEREAS,pursuanttoresolutionpassedbythecitycouncilonAugust27,2007,plans andspecificationsforMyrtle-IdahoAreaStreetImprovements,CityProject07-19,havebeen preparedby(orunderthedirectionof)thecityengineer,whohaspresentedsuchplansand specificationstothecouncilforapproval, nd WHEREAS,pursuanttoresolutionpassedbythecitycouncilonOctober22,2007,plans andspecificationsforSterlingStreetImprovements,CityProject07-32,havebeenpreparedby(or underthedirectionof)thecityengineer,whohaspresentedsuchplansandspecificationstothe councilforapproval, th WHEREAS,pursuanttoresolutionpassedbythecitycouncilonMarch24,2008,Myrtle- IdahoAreaStreetImprovements,CityProject07-19andSterlingStreetImprovements,CityProject 07-32werecombinedasasingleprojectunderthenameMyrtle-SterlingStreetImprovements,City Project07-19. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOF MAPLEWOOD,MINNESOTA: 1.Suchplansandspecifications,acopyofwhichareattachedheretoandmadeaparthereof, areherebyapprovedandorderedplacedonfileintheofficeofthecityclerk. 2.Thecityclerkshallprepareandcausetobeinsertedintheofficialpaperandinthe ConstructionBulletinanadvertisementforbidsuponthemakingofsuchimprovementundersuch approvedplansandspecifications.Theadvertisementshallbepublishedtwice,atleasttwenty onedaysbeforethedatesetforbidopening,shallspecifytheworktobedone,shallstatethatbids willbepubliclyopenedandconsideredbythecouncilat2:00p.m.onthe18thdayofApril,2008,at thecityhallandthatnobidsshallbeconsideredunlesssealedandfiledwiththeclerkand accompaniedbyacertifiedcheckorbidbond,payabletotheCityofMaplewood,Minnesotafor fivepercentoftheamountofsuchbid. 3.Thecityclerkandcityengineerareherebyauthorizedandinstructedtoreceive,open,and readaloudbidsreceivedatthetimeandplacehereinnoted,andtotabulatethebidsreceived. Thecouncilwillconsiderthebids,andtheawardofacontract,attheregularcitycouncilmeeting th ofApril28,2008. March24,2008 12 CityCouncilMeetingMinutes RESOLUTION08-03-044 ORDERINGPREPARATIONOFASSESSMENTROLL WHEREAS,thecityclerkandcityengineerwillreceivebidsfortheMyrtle-SterlingStreet Improvements,CityProject07-19. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthatthecityclerkandcityengineershallforthwithcalculatetheproperamounttobe speciallyassessedforsuchimprovementagainsteveryassessablelot,pieceorparcelofland abuttingonthestreetsaffected,withoutregardtocashvaluation,asprovidedbylaw,andthey shallfileacopyofsuchproposedassessmentinthecityofficeforinspection. FURTHER,theclerkshall,uponcompletionofsuchproposedassessmentnotifythe councilthereof. SecondedbyCouncilmemberHjelle.Ayes Councilmembers Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed. MayorLongriewanteditnotedfortherecordthatshevotedNayfortheMyrtle-IdahoStreet ImprovementprojectbuthadvotedAyeontheSterlingStreetImprovements. 10.CottagewoodPublicImprovements,CityProject07-10,AuthorizeFinalContractorPayment. CouncilmemberHjellemovedtoapprovetheCottagewoodPublicImprovements,CityProject07- 10,andAuthorizetheFinalContractorPayment. RESOLUTION08-03-045 ACCEPTANCEOFPROJECT WHEREAS, thecityengineerfortheCityofMaplewoodhasdeterminedthatthe CottagewoodPublicImprovements,CityProject06-10,iscompleteandrecommendsacceptance oftheproject. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA, thatCityProject06-10iscompleteandmaintenanceoftheseimprovementsis acceptedbythecity.Releaseofanyretainageorescrowisherebyauthorized. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 11.ApprovePurchaseofBituminousMaterials. a.ActingCityManager,PublicWorksDirectorChuckAhladdressedandanswered questionsofthecouncil. CouncilmemberNephewmovedtoapprovethepurchaseofBituminousMaterials. March24,2008 13 CityCouncilMeetingMinutes SecondedbyCouncilmemberHjelle.Ayes Councilmembers Hjelle, Juenemann,Nephew, &Rossbach Nay Mayor Longrie Themotionpassed. 12.Authorize2008StreetStriping. CouncilmemberHjellemovedtoauthorizethe2008StreetStriping. SecondedbyCouncilmemberJuenemann.Ayes All Themotionpassed. 13.CountyRoadDMcKnightRoadtoBellaireAvenue,BellaireAvenueLydiaAvenueto WoodlynnAvenue,MaplewoodDriveCountyRoadBtoCopeAvenue,CopeAvenue- MaplewoodDrivetoAtlanticStreet,ResolutionsApprovingMunicipalStateAidDesignation. a.ActingCityManager,PublicWorksDirector,ChuckAhladdressedandanswered questionsofthecouncil. MayorLongriemovedtoapprovetheCountyRoadD McKnight Road to Bellaire Avenue improvement.TheBellaireAvenueenuetoWoodlynnAvenueimprovement.The Lydia Av MaplewoodDriveopeAvenueimprovement.TheCopeAvenue County Road B to C MaplewoodDrivetoAtlanticStreetimprovement.TheResolutionsApprovingMunicipalStateAid Designation. RESOLUTION08-03-046 ESTABLISHINGMUNICIPALSTATEAIDHIGHWAYS WHEREAS,theCityCounciloftheCityofMaplewooddesiresthatthestreetshereinafter describedmeetallnecessarycriteriaandthusshouldbedesignatedasMunicipalStateAidstreets undertheprovisionofMinnesotalaw. NOW,THEREFORE,BEITRESOLVEDbytheCityCounciloftheCityofMaplewoodthat theroadsdescribedasfollows,to-wit: ExtensionofMSAS121CountyRoadD-McKnightRoadto1,080feeteast(0.20existing milesallwithinMaplewood) ExtensionofMSAS121CountyRoadD-1,080feeteastofMcKnightRoadtoBellaire Avenue(CommonboundarydesignationwiththeCityofWhiteBearLake.TheCityofMaplewood designates0.21milesofthetotal0.42miles) ExtensionofMSAS126BellaireAvenue-LydiaAvenuetoWoodlynnAvenueandCounty RoadD(0.15existingmiles). ExtensionofMSAS108MaplewoodDrive/CopeAvenue-CountyRoadBtoAtlanticStreet (0.50existingmiles.TrunkHighwayrightofwaywasreleasedtotheCityofMaplewoodunder ReleaseOrderNumber1363. be,andherebyisestablished,located,anddesignatedaMunicipalStateAidstreetofsaidcity, subjecttotheapprovaloftheCommissionerofTransportationoftheStateofMinnesota. March24,2008 14 CityCouncilMeetingMinutes BEITFURTHERRESOLVED,thatthecityclerkisherebyauthorizedanddirectedto forwardtwocertifiedcopiesofthisresolutiontotheCommissionerofTransportationforhis consideration,andthatuponhisapprovalofthedesignationofsaidroadorportionthereof,the samebeconstructed,improved,andmaintainedasMunicipalStateAidstreetsintheCityof Maplewood. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. 14.BeamAvenueImprovements,CityProject07-26,ResidentPetition. a.ActingCityManager,PublicWorksDirectorChuckAhladdressedandanswered questionsofthecouncil. CouncilmemberJuenemannmovedtoapprovetheBeamAvenueImprovements,CityProject07- 26,ResidentPetition. SecondedbyCouncilmemberHjelle.Ayes All Themotionpassed. CouncilmemberHjellerequesteda5-minutebreakat9:15p.m. MayorLongriereconvenedthemeetat9:30p.m. J.AWARDOFBIDS None. K.UNFINISHEDBUSINESS 1.FinalPlatBeaverLakeTownhomesFourthAddition(BeaverCreekParkway,eastof LakewoodDrive). a.Planner,KenRobertsgavethereportandansweredquestionsofthecouncil. MayorLongrieaskedifanyonewantedtospeakregardingthisitem.Nobodycameforward. January31,2008 CouncilmemberRossbachmovedtoapprovetheFinalPlatdate-stamped BeaverLakeTownhomesFourthAddition(BeaverCreekParkway,eastofLakewoodDrive). SecondedbyCouncilmemberNephew.Ayes Councilmembers Juenemann, Nephew&Rossbach Nay Mayor Longrie & CouncilmemberHjelle MayorLongriemadeafriendlyamendmenttoaddthedatethattheplansweredate-stamped whichwasJanuary31,2008. ThefriendlyamendmentwasacceptedbyCouncilmembersRossbachandNephew. Themotionpassed. March24,2008 15 CityCouncilMeetingMinutes 2.FinalPlatBeaverLakeTownhomesFifthAddition(MarylandAvenueandSterling Circle,westofSterlingStreet). a.Planner,KenRobertsgavethereportandansweredquestionsofthecouncil. CouncilmemberRossbachmovedtoapprovetheFinalPlatofMarch14,2008 Beaver Lake TownhomesFifthAddition(MarylandAvenueandSterlingCircle,westofSterlingStreet). SecondedbyCouncilmemberNephew.Ayes Councilmembers Juenemann, Nephew&Rossbach Nay Mayor Longrie & CouncilmemberHjelle Themotionpassed. 3.ConceptPlanReviewLegacyVillagePUDChanges(KennardStreetandCountyRoad D). a.RentalTownHouseSite(LegacyParkway Kennard Street to Hazelwood). b.RetailSite(FlandrauStreetandCountyRoadD). c.SeniorPlanner,TomEkstrandgaveabriefintroductionoftheconceptplanreview. d.FrankJanes,HartfordGroupaddressedandansweredquestionsofthecouncil. e.TomGeller,VictoryCapitalCorporationaddressedandansweredquestionsofthe council. f.JeremyYarwood,PlanningCommissionmembergavetheplanningcommissionreport. Noactionisrequiredforthisitem.Thisagendaitemisonlyfordiscussion,thisitemwillbebrought backtothecouncilatalaterdate. L.NEWBUSINESS 1.Approvalof20072008ContractBetweentheCityofMaplewoodandMaplewood ConfidentialandSupervisoryAssociation. (CouncilmemberNephewrequestedthatthisitemberemovedfromtheagenda.Itwillbe discussedattheApril14,2008,citycouncilmeeting.) 2.HeritageSquareFifthAddition(CountyRoadD,westofHighway61). a.PreliminaryPlatRevision b.DesignApproval c.SeniorPlanner,TomEkstrandgavethereportandansweredquestionsofthecouncil. d.JeremyYarwood,PlanningCommissionmembergavethereportfromtheplanning commission. e.Mr.ShawnSiders,K.HovnanianHomesaddressedandansweredquestionsofthe council. CouncilmemberHjellemovedtoapprovethepreliminaryplatdate-stampedFebruary1,2008,for th theHeritageSquare5Addition,subjecttothefollowingconditions:(changestotheoriginal recommendationisinboldandunderlined). 1.Theapplicantshallconstructthenortherlytrailconnectionbetweentheexistingtrail ontheirsiteandtheexistingtrailsectionapproximately300feettothewestbeneath thepowerlines.Thistrailshallbebuiltaccordingtothespecificationsofthecity engineer.Staffshallholdescrowforthistrailconstruction.Thetrailamenitiesfor thenorthtrailshallextendfromtheCountyRoadDsidewalktoLaBoreRoad. March24,2008 16 CityCouncilMeetingMinutes Thecitycouncildirectsstafftoworkoutthespecificdetailsoftrailconstruction,but thecouncilagreesthatupto$8,000ofthe$20,000submittedtothecityin2005for northtrailamenitiesshallbeputtowardtheconstructionoftheremainingnorthtrail section.Thistrailconnectionshallbecompletedbeforetheendofconstruction season2008. 2.Theapplicantshallcomplywithallrequirementsofthecity s engineering report dated February27,2008.Theapplicantshallenterintoadeveloper s agreement if required by the city s engineering department and shall be subject to their requirements. SecondedbyCouncilmemberNephew.Ayes Mayor Longrie, CouncilmembersHjelle, Juenemann&Nephew Nays Councilmember Rossbach CouncilmemberNephewofferedafriendlyamendmentthatthetrailamenitiesextendtoLabore Road. ThefriendlyamendmentwasacceptedbyCouncilmemberHjelle. Themotionpassed. CouncilmemberRossbachsaidtheoriginalintentwasforthedevelopertoconstructthewholetrail andthecitywouldgetthe$20,000,CouncilmemberRossbachsaidhehadmadetheoriginal motiontoremovethesouthtrailfromtheplanwiththatunderstanding.Hesaidhewasvery involvedinthetrailprocesswiththeneighborsonDuluthStreet.Hesaidhewasquitecertainthe ideawasthatthecitywouldgetatrailconnectioninlieuofgivingupthesouthtrail.Forthatreason hesaidhecouldnotvoteforthis. CouncilmemberHjellemovedtoapprovetheplansdate-stampedFebruary1,2008,forthe th HeritageSquare5Addition.Thedevelopershallcomplywiththefollowingconditions:(changes totheoriginalrecommendationisinboldandunderlined). 1.ComplywiththerequirementsofthecityengineeringdepartmentsreportdatedFebruary 27,2008.Theapplicantshallenterintoadeveloper s agreement if required by the citys engineeringdepartmentandshallbesubjecttotheirrequirements. Theapplicantshallconstructthenortherlytrailconnectionbetweentheexistingtrail 2. ontheirsiteandtheexistingtrailsectionapproximately300feettothewestbeneath thepowerlines.Thistrailshallbebuiltaccordingtothespecificationsofthecity engineer.Staffshallholdescrowforthistrailconstruction.Thetrailamenitiesfor thenorthtrailshallextendfromtheCountyRoadDsidewalktoLaBoreRoad.The citycouncildirectsstafftoworkoutthespecificdetailsoftrailconstruction,butthe councilagreesthatupto$8,000ofthe$20,000submittedtothecityin2005fornorth trailamenitiesshallbeputtowardtheconstructionoftheremainingnorthtrail section.Thistrailconnectionshallbecompletedbeforetheendofconstruction season2008. 3.Meetallrequirementsofthebuildingofficialandfiremarshal. 4.ObtainallrequiredpermitsfromtheRamsey-WashingtonMetroWatershedDistrict. March24,2008 17 CityCouncilMeetingMinutes 5.Anyretainingwallthatexceedaheightoffourfeetmustbeengineeredandhaveabuilding permit.Retainingwallsthatarefourfeettallormoreshallalsohaveaprotectivefenceof blackchainlinkfenceontop. 6.Repeatthisreviewintwoyearsifthecityhasnotissuedabuildingpermitforthisproject. 7.Theapplicantshallinstallanin-groundirrigationsystemforalllandscapedareas. 8.Thelandscapingplanshallberevisedtoprovideasubstitutionforthebarberrybushes sincetheyareaninvasivespecies.Thelandscapingplanshallalsoberevisedforstaff approvaltoprovidenofewertreesthanwereoriginallyproposedandrequiredalongthe outerboundsofthishousingdevelopment.Particularattentionshouldbegiventoscreening thedrivewaysfromtheviewofthehomestothewest.Theapplicantshouldsubmita revisedlandscapingplanforstaffapprovalbeforegettingthenextbuildingpermit. 9.Theapplicantshallprovidealightingplanforstaffapprovalbeforegettingthenextbuilding permit. 10.Theplanningstaffmayapproveminorchangestotheseplans. 11.Theapplicantshallsubmitrevisedbuildingelevationsshowingthattherearebaywindows locatedontheeastelevationofatleastfouroftheeightbuildings. SecondedbyCouncilmemberNephew.Ayes All Themotionpassed. CouncilmemberHjellemovedtoextendthecouncilmeetingpastthecurfewandcomplete itemL3. AgendaitemsL4-N1willbeheardMonday,March31,2008,at5:00p.m. SecondedbyCouncilmemberNephew.Ayes Mayor Longrie, CouncilmembersHjelle, Nephew&Rossbach Nay Councilmember Juenemann 3.UpperAftonRoadImprovements,CityProject07-27,ResolutionAccepting PreliminaryReportandOrderingPublicHearing. a.ActingCityManager,PublicWorksDirector,Chuckgavethereport. CouncilmemberRossbachmovedtoapprovetheUpperAftonRoadImprovements,CityProject 07-27,ResolutionAcceptingPreliminaryReportandOrderingPublicHearing. RESOLUTION08-03-047 ACCEPTINGREPORTANDCALLINGFORPUBLICHEARING th WHEREAS,pursuanttoresolutionofthecounciladoptedNovember12,2007,areport hasbeenpreparedbytheCityconsultant,SEH,withreferencetotheimprovementofUpperAfton th RoadImprovements,CityProject07-27,andthisreportwasreceivedbythecouncilonMarch24, 2008,and March24,2008 18 CityCouncilMeetingMinutes WHEREAS,thereportprovidesinformationregardingwhethertheproposedprojectis necessary,cost-effective,andfeasible, NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: 1.ThecouncilwillconsiderthestreetimprovementofUpperAftonRoad Improvementsinaccordancewiththereportandtheassessmentofabuttingpropertyforallora portionofthecostoftheimprovementpursuanttoMinnesotaStatutes,Chapter429atan estimatedtotalcostoftheimprovementof$1,091,300. th 2.Apublichearingshallbeheldonsuchproposedimprovementonthe14dayof April,2008,inthecouncilchambersofcityhallat7:00p.m.,andtheclerkshallgivemailedand publishednoticeofsuchhearingandimprovementasrequiredbylaw. SecondedbyCouncilmemberNephew.Ayes Councilmembers Hjelle, Juenemann,Nephew &Rossbach Nay Mayor Longrie Themotionpassed. TheremainderofthecouncilmeetingwillbeheardMonday,March31,2008,at5:00p.m.to completeAgendaitemsL4L7,M1M11,andN1. 4.TH61/FrostAvenueIntersectionImprovements,CityProject07-30,Establishing ProjectFinancingandAcceptingMn/DOTFunds. 5.CodeAmendmentsProcedures,PublicHearings,ApplicationsandInitiation(First Reading). 6.TimelineandSelectionProcessforMaplewoodCityManager. 7.FirstReadingChangestoLawfulGamblingOrdinance. M.COUNCILPRESENTATIONS 1.SunshineWeek Mayor Longrie 2.RamseyCountyLeagueofLocalGovernment Councilmember Rossbach 3.TheRockNightclub Smoking Theatrical Performances Councilmember Hjelle 4.AdditionalInformationfromEurekaRecyclingArticleinCityNews Mayor Longrie 5.UpdateonHistoricalPreservationCommissionMeeting Mayor Longrie 6.InformationaboutCourtTranscripts Mayor Longrie 7.CityNewsletter Mayor Longrie 8.QuestionsfromCitizensRegardingUpdateforOrdinances Mayor Longrie 9.SeniorFriendlyDevelopmentArticle Mayor Longrie 10.SniffersArticle Mayor Longrie 11.UpdateonConservationEasements Mayor Longrie N.ADMINSTRATIVEPRESENTATIONS nd 1.StaffUpdateonthe2ReadingofTelevisingMeetingsOrdinance. O.ADJOURNMENT MayorLongrieadjournedthemeetingat11:38p.m. March24,2008 19 CityCouncilMeetingMinutes Agenda Item E4 MINUTES MAPLEWOODCITYCOUNCIL 5:00p.m.,Monday,March31,2008 CouncilChambers,CityHall MeetingNo.09-08 A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at5:00p.m.byMayorLongrie. B.PLEDGEOFALLEGIANCE C.ROLLCALL DianaLongrie,MayorPresent ErikHjelle,CouncilmemberPresent KathleenJuenemann,CouncilmemberPresent JohnNephew,CouncilmemberPresent WillRossbach,CouncilmemberPresent D.APPROVALOFAGENDA MayorLongriemovedtoapprovetheagendaassubmitted.Thisisacontinuationofthemeeting March24,2008.Thecouncildoesntusuallyadditemstotheagenda,butcanremoveitemsfrom theagenda. SecondedbyCouncilmemberNephew.AyesAll Themotionpassed. L.NEWBUSINESS 4.TH61/FrostAvenueIntersectionImprovements,CityProject07-30,Establishing ProjectFinancingandAcceptingMN/DOTFunds. a.ActingCityManager,PublicWorksDirector,ChuckAhlgavethereportand answeredquestionsofthecouncil. CouncilmemberHjellemovedtoapprovetheResolutionthatAcceptsMn/DOTfundsand EstablishestheProjectFinancingofTH61/FrostAvenueImprovements,CityProject07-30,as partoftheoverallGladstoneImprovements. RESOLUTION08-03-048 ACCEPTINGMN/DOTFUNDSANDESTABLISHING PROJECTFINANCINGFOR IMPROVEMENTSATTH61/FROST WHEREAS,Mn/DOThasawardedfundingtotheCityofMaplewoodintheamountof $245,000fortheimprovementsatTH61andFrostAvenue,and WHEREAS,itisunderstoodthattheCityshallconductthepreliminaryengineeringfor theseimprovementsandsubmitplansandspecificationstoMn/DOTforreview,andtheproject shouldbeletbyJune30,2008inordertoreceiveMn/DOTfunding,and March31,2008 1 ContinuationofMarch24,2008 CityCouncilMeetingMinutes WHEREAS,itisproposedthatintersectionimprovementsatTH61andFrostAvenuebe coordinatedwithRamseyCountyandMn/DOT,underCityProject07-30,aspartofPhase1for theoverallGladstoneAreaRedevelopmentProject,CityProject04-21. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: 1.ThatMn/DOTfundingintheamountof$245,000isacceptedforTH61/FrostAvenue Improvements. 2.Thatthefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessaryto implementthefinancingplanfortheproject.Aprojectbudgetof$709,995shallbe established.Theproposedfinancingplanisasfollows: Adoptedthis31stdayofMarch,2008. SecondedbyCouncilmemberRossbach.AyesAll Themotionpassed. 5.CodeAmendmentsProcedures,PublicHearings,ApplicationsandInitiation(First Reading). a.Planner,KenRobertsgavethereportandansweredquestionsofthecouncil. b.JeremyYarwood,PlanningCommissionmembergavethePlanningCommission ReportontheCodeAmendments. CouncilmemberHjellemovedtoadoptthe(FirstReading)oftheProposedOrdinance AmendmentsforSection44-1096(a),Section44-1096(b)andSection44-1161AmendingVarious SectionsoftheMaplewoodCityCodeAboutProcedures,PublicHearingsandApplications. SecondedbyCouncilmemberNephew.AyesAll Themotionpassed. 6.TimelineandSelectionProcessforMaplewoodCityManager. a.MayorLongriereadaloudafivepagememoshewrotethatwasinthecouncil packet. MayorLongriemovedtodesignatefourcouncilmemberswiththedutyofcontactingvarious entitiesorindividualswithregardtocollectinginformationtoconsiderfortheSelectionProcess foranewCityManager.Furtherrecommendingtocompileinformationforthepossibleframework forevaluationtoreview.Alsotoprovidetothecouncilacopyofapreviousmemoregardingpast employmentpracticesforthepreviouscitymanagerselectionprocess.Thisinformationshallbe reportedtotheActingCityManagersOfficetobediscussedattheApril14,2008,CityCouncil Meeting. March31,2008 2 ContinuationofMarch24,2008 CityCouncilMeetingMinutes SecondedbyCouncilmemberRossbach.AyesAll Themotionpassed. 7.ChangestoLawfulGamblingOrdinance(FirstReading). DirectorofCitizenServices,KarenGuilfoilegavethereportandansweredquestionsof thecouncil. CouncilmemberNephewmovedtoapprovethe(FirstReading)oftheLawfulGamblingOrdinance Changes. SecondedbyCouncilmemberHjelle.AyesAll Themotionpassed. M.COUNCILPRESENTATIONS 1.SunshineWeekMayorLongrie MayorLongriesaidonMarch16,2008,thePioneerPressprintedastoryregardingSunshine Week.Thepurposeofthearticlewastoinformpeopleaboutaccountablegovernmentandthe waycitizenscanrequestinformationfromtheirlocalgovernment.MayorLongriedisplayed bindersthatholddatapracticerequeststorepresentasmallsamplingoftheamountofrequests Maplewoodreceivesrequests.(MayorLongrieaskedthatMr.AhlpostacopyofthisSunshine Weekarticleonthecitywebsite.) 2.RamseyCountyLeagueofLocalGovernmentCouncilmemberRossbach CouncilmemberRossbachsaidthepurposeofmentioningthisitemwastoinvitepeopletoa RamseyCountyLeagueofLocalGovernmentmeetingthathassincepassed.Themeetingwas regardingWordSmithingandhowtogetyourpointacrosstogroups.Themeetingwaswell attended.CouncilmemberRossbachvolunteeredtohosttheMaymeeting.ThenextRamsey CountyLeagueofLocalGovernmentmeetingwillbetoreportwhathappenedduringthe legislativesessionandhowthataffectsthecommunity. 3.TheRockNightclubSmokingTheatricalPerformancesCouncilmemberHjelle CouncilmemberHjelledidnothavetheinformationwithhimthiseveningbutthepurposeof addingthisitemtotheagendawastocautiontheCityofMaplewoodagainstsinglingoutone businessinMaplewoodamongstseveralinMinnesotathatfoundaloopholeintheIndoorClean AirActthatprohibitssmokinginbarsandrestaurants. 4.AdditionalInformationregardingtheEurekaRecyclingArticleinCityNewsMayor Longrie MayorLongriesaidintherecentMaplewoodCityNewslettertherewasafullpagearticle regardingEurekaRecyclingandPostconsumerRecycledCopyPaper.MayorLongrieasked wherethisarticleoriginatedfromwhetheritwasaninquirybystafforifEurekaRecycling approachedMaplewoodtoinformthecitizensofMaplewoodregardingthissubjectmatter. EnvironmentalManager,DuWayneKonewko,saidstafffoundthisinformationonEureka RecyclingswebsiteandsubmittedittobeprintedintheCityNewsletter.TheRecyclingCopy Paperisavailabletoeveryone,notjusttoMaplewoodresidents. March31,2008 3 ContinuationofMarch24,2008 CityCouncilMeetingMinutes 5.UpdateonHistoricalPreservationCommissionMeetingMayorLongrie MayorLongriesaidsheisaliaisonontheHistoricalPreservationCommission.Therehasbeena lotofdiscussionregardingMaplewoodbecomingacertifiedlocalgovernment.IftheMaplewood HistoricalPreservationCommissionmeetstheappropriatequalificationsthecommissionmay qualifyforgrantmoneyfortheCityofMaplewood.IfMaplewoodachievesalocalgovernment statusthecommissionwouldhavetheabilitytodesignatehistoricdistrictswhichthenenablesthe CityofMaplewoodtogetgrantmoneyforhistoricdistricts. However,CouncilmemberRossbachsaidthegrantmoneycouldonlybeusedadministratively. 6.InformationaboutCourtTranscriptsMayorLongrie MayorLongrieinquiredaboutthecosttogetaCourtTranscriptduetosomecommentsthatwere allegedlymadebyNancyLazaryanregardingMaplewoodPoliceOfficersduringarecenttrialin RamseyCounty. CityAttorney,AlanKantrudsaidhewouldinquireaboutthecosttogetacopyofthejurytrial courttranscriptfromthecriminaltrialinvolvingMs.NancyLazaryanandbringthatinformation backtothecouncil. 7.CityNewsletterMayorLongrie MayorLongriesaidCityClerkandDirectorofCitizenServices,KarenGuilfoilealreadyanswered thequestionregardingCityNewsletters. 8.QuestionsfromCitizensRegardingUpdatesforOrdinancesMayorLongrie MayorLongriesaidpeoplehavecontactherregardinglookingforrevisedcityordinancesforthe pastfouryears.MayorLongrieaskediftherewasawaytogettheseOrdinancespostedonthe websiteforcitizenstoview. Ms.GuilfoilesaidthecitywillnotbedoingarecodificationoftheOrdinancesthisyear.Thecityis goingtoberevisingtheCityWebsiteanduntilthathasbeentakencareoftheOrdinanceswillnot bepostedontheCityWebsite.TheOrdinancesaresavedasPDFfilesalreadysoitwillbea matterofhavingenoughspaceontheCityWebsiteandputtingthosefilesonthewebsiteinthe verynearfuture. 9.SeniorFriendlyDevelopmentArticleMayorLongrie TheLeagueofMinnesotaCitiespublishesanarticlecalledMinnesotaCitiesthattheMayorand Councilreceiveinthemail.MayorLongriesaidtherearesomegoodarticlesinthisMinnesota CitiesarticlewhichtheMayorfeltwouldbeinterestingtopassalongtotheHousing RedevelopmentAuthoritymembers. 10.SniffersArticleMayorLongrie MayorLongriesaidonMarch17,2008,thePioneerPresshadanarticleonthefrontpageabout Sniffers.Sniffersarepeoplewhoaretrainedandhiredforpaytosniffcertainthings. March31,2008 4 ContinuationofMarch24,2008 CityCouncilMeetingMinutes 11.UpdateonConservationEasementsMayorLongrie March14,2008,thePioneerPresspublishedanarticleaboutConservationEasementsinDakota County. EnvironmentalManager,DuWayneKonewkostatedthattheParksCommissionisgoingtobe discussingthistopicattheirmeetingApril16,2008.Followingthatmeetingadditionalinformation willbepassedontothecitycouncil. MayorLongriewantedtomakesurethatinformationwouldbepostedonthecitywebsiteunder ConservationEasements. Mr.Konewkoassuredthecouncilitwouldgetposted. N.ADMINSTRATIVEPRESENTATIONS nd 1.StaffUpdateonthe2ReadingofTelevisingMeetingsOrdinance. a.CityAttorney,AlanKantrudaddressedthecouncil.The(secondreading)oftheordinance willcomebeforethecouncilonMonday,April14,2008. b.ActingCityManager,PublicWorksDirector,ChuckAhladdressedthecouncil. CouncilmemberRossbachinquiredwhatthecostistotapethevideoandaudioofthemeetings orthecostofjusttapingtheaudioofthemeetings,especiallythoseheldintheMaplewood Room. O.ADJOURNMENT MayorLongrieadjournedthemeetingat6:46p.m. March31,2008 5 ContinuationofMarch24,2008 CityCouncilMeetingMinutes AgendaItemF2 AGENDAREPORT To:ActingCityManagerChuckAhl From:DavidJ.Thomalla,ChiefofPolice SteveLukin,FireChief Subject:RamseyCountyEmergencyCommunicationsCenter Date:April9,2008 Introduction InOctober2005,theMaplewoodCityCouncilsignedanagreementwithRamsey Countytobecomepartofaconsolidatedcommunicationscenter.InJuneof 2007theRamseyCountyEmergencyCommunicationsCenterstartedproviding thePoliceandFireDepartmentswithdispatchservicesalongwiththe implementationofthe800MHZradiosystemfromthenewcenterinSt.Paul. Background Aswithanyundertakingofthismagnitude,thetransitiontoconsolidated dispatchinghasnotbeenwithoutitsobstacles.Wecontinuetoworkinmany waystoaddresstheseissues.Someoftheproblemsidentifiedhavebeen attributedtoinsufficientstaffing,newstaffintraining,retrainingincumbentstaffto thenewprotocolsandstandardoperatingprocures,themanydifferencesinhow allofthecountypoliceandfiredepartmentoperate,dealingwithissuesrelatedto newequipment,knowingwhoandwhattosendoncallsandconsistenciesin radiolanguage. MaplewoodCityCouncilmembers,PoliceOfficers,andFirefightershave participatedintheplanningandimplementationoftheconsolidatedcenterand continuetoparticipateinusergroupmeetingsandonoversightcommittees.The policedepartmentisrepresentedonthecounty-wideusergroupandthepolice workgroups.RamseyCountyhasstartedaqualityassuranceprogram.Partof thatprogramistoaddresscomplaintsfromusersofthesystem.Policeconcerns areimmediatelycalledintothecommunicationssupervisorondutysothematter canimmediatelybeaddressedwiththeemployeesinvolved. RamseyCountyFireChiefshavebeenmeetingmonthlywiththedispatchstaff goingoverproblems,receivingupdatesandmakingrecommendationsasto changesthatwillimproveourservicelevel. Thefiredepartmenthasformedadispatchworkgrouptoreviewproblems,make recommendationsforimprovementandreviewinputfromfirefightersregarding problemsandsolutions.Thedepartmentworkgroupiscurrentlyworkingon streamliningourresponsetocallstoassistthedispatchersinmaking recommendationsastowhatequipmentshouldbesent.Wehaveaddedanicon toallofthestationcomputerswhichallowsthefirefighterstheabilitytosendan e-mailmessagetothedispatchqualityassurancepersoninformationregardinga problemorasolutiontoaproblem. WecontinuetoworkwiththeDispatchstaffonfindingsolutionstoproblems. Action RamseyCountyManagerDavidTwaandDirectorofEmergency CommunicationsScottWilliamswillbeattheCityCouncilmeetingtomakea briefpresentationandaddressanyconcernsorquestionsfromtheCityCouncil. ß¹»²¼¿ ×¬»³ Úî ß¬¬¿½¸³»²¬ ï Agenda Item G1 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII SUBJECT:UpperAftonRoadImprovements,CityProject07-27 a.PublicHearing7:00p.m. b.ResolutionOrderingImprovementAfterPublicHearing(4votes) DATE: April3,2008 INTRODUCTION th Thepublichearingforthisprojecthasbeenscheduledfor7:00p.m.,Monday,April14,2008.Noticesof thepublichearinghavebeenmailedandpublished.Thefeasibilitystudywasprovidedtocouncilatthe th March24,2008citycouncilmeetingandisalsoattachedasasupplementtothiscouncilpacket.The studyincludesinformationontheproposedimprovement,proposedfinancingandprobableassessments. Thecitycouncilwillconsiderorderingtheimprovementfollowingthepublichearing. Background th ThecitycouncilorderedthepreparationofthefeasibilitystudyattheNovember12,2007regularcouncil th meeting.OnMarch24,2008thecitycouncilacceptedthefeasibilityreportandorderedthepublic hearing. StreetimprovementsforUpperAftonRoadwerelistedonthecityscapitalimprovementsprojectplanfor 2008.Theprojectinvolvespartialreconstructionoftheapproximate1milelengthofstreet.Improvements willincludereplacementofthebituminouspavementsection,re-gradingandcompactingtheaggregate base,repairingcurbandgutter,addingrainwatergardenamenities,andsanitarysewerandwatermain nd repairsasneeded.AneighborhoodmeetingwasheldonJanuary22,2008todiscusstheproposed projectwithresidents.Aboutsixresidentsattendedthemeeting.Giventhefeedbackfromthe neighborhoodmeetingtherewasanunderstandingthattheroadwayneededrepairs,buttheissueof assessmentswasaconcern.Themajorityofresidentsonthisstreetbeganpayingimprovement assessmentsbackin1991afterthereconstructionoftheroadway.Understandingthis,staffis recommendingresidentshaveanassessmentcredit,asdiscussedinthefeasibilityandshowninthe assessmentroll.TheproposedprojectscheduleanticipatesconstructionbeginninginJune. BudgetImpact Thetotalprojectbudgetasreportedinthefeasibilitystudyis$1,091,300.Theprojectbudgetdetailedin thecityscapitalimprovementplanis$2,500,000.Thefollowingisacomparisoninexpensesbetweenthe currentproposalandtheCIP.ThelastCIPwascompletedin2007. FinancialSourceFeasibilityRecommendation2008-2012CIPEstimate SpecialAssessments$41,010$467,000 SanitarySewerFund$200,000$200,000 EnvironmentalUtilityFund$200,000$200,000 BondsMSA$650,290$1,633,000 TOTALESTIMATES$1,091,300$2,500,000 Agenda Item G1 RECOMMENDATION ItisrecommendedthatthecitycouncilapprovetheattachedresolutionorderingtheimprovementofUpper AftonRoadImprovements,CityProject07-27(Fouraffirmativevotesarerequiredtoapprovethis resolution). Attachments: 1.ResolutionOrderingImprovement 2.PreliminaryReport 3.LocationMap RESOLUTION ORDERINGIMPROVEMENTAFTERPUBLICHEARING WHEREAS,aresolutionofthecitycounciladoptedthe24thdayofMarch,2008,fixedadatefora councilhearingontheproposedstreetimprovementsfortheUpperAftonRoadImprovements,CityProject 07-27,and WHEREAS,tendaysmailednoticeandtwoweekspublishednoticeofthehearingwasgiven,and thehearingwasdulyheldonApril14th,2008,andthecouncilhasheardallpersonsdesiringtobeheard onthematterandhasfullyconsideredthesame; NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: 1.Thatitisnecessary,cost-effectiveandfeasible,asdetailedinthefeasibilityreport,thatthe CityofMaplewoodmakeimprovementstotheUpperAftonRoadImprovements,CityProject07-27. 2.Suchimprovementisherebyorderedasproposedinthecouncilresolutionadoptedthe14th dayofApril2008. 3.TheCitysconsultant,SEH,isthedesignatedengineerforthisimprovementprojectandis herebydirectedtopreparefinalplansandspecificationsforthemakingofsaidimprovement. 4.Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessaryto implementthefinancingplanfortheproject.Aprojectbudgetof$1,091,300.00shallbeestablished.The proposedfinancingplanisasfollows: FeasibilityReport UpperAftonRoadImprovements Maplewood,Minnesota CityProjectNo.07-27 SEHNo.A-MAPLE0804.00 March14,2008 March14,2008RE:UpperAftonRoadImprovements FeasibilityReport Maplewood,Minnesota CityProjectNo.07-27 SEHNo.A-MAPLE0804.00 Mr.R.CharlesAhl,PE CityofMaplewood 1830CountyRoadBEast Maplewood,MN55109-2702 DearMr.Ahl: ShortElliottHendricksonInc.(SEH)ispleasedtosubmittheenclosedFeasibilityReportfortheUpper AftonRoadImprovements,CityProject07-27. Thisreportincludesspecificrecommendationsandestimatedprojectcostsfortheroadway improvements. Wearepleasedtohavehadtheopportunitytoprovidethereportandareavailableforanyassistancethat youmayrequire. Sincerely, StevenF.Heth,PE ProjectManager ah s:\ko\m\maple\080400\reportsandspecs\r\feasibilityreport031308.doc UpperAftonRoadImprovements FeasibilityReport Maplewood,Minnesota CityProjectNo.07-27 SEHNo.A-MAPLE0804.00 March14,2008 Iherebycertifythatthisreportwaspreparedbymeorundermydirect supervision,andthatIamadulyLicensedProfessionalEngineerunderthelaws oftheStateofMinnesota. StevenF.Heth,PE Date:March13,2008Lic.No.:20609 ShortElliottHendricksonInc. 3535VadnaisCenterDrive St.Paul,MN55110-5196 651.490.2000 ExecutiveSummary ProposedImprovements: Roadwayreconstructionincluding5280LFofbituminousremovalandreplacement. Theestimatedcostfortheimprovementswith10%contingenciesand31.5%allowanceforindirectcostsare asfollows: StreetImprovements:$1,091,300(100%) TotalEstimatedProjectCost:$1,091,300(100%) Theimprovementsareproposedtobefinancedthroughacombinationofassessmentstothebenefiting propertiesandCitycontributions.Thefollowingisasummaryoftheproposedfinancingplan: EstimatedProjectCostRecovery: BondsM.S.A.:$650,290(59.6%) Bonds-SpecialAssessments:$41,010(3.8%) SanitarySewerFund:$200,000(18.3%) EnvironmentalUtilityFund:$200,000(18.3%) Total:$1,091,300(100%) Baseduponourstudy,theproposedUpperAftonRoadImprovementisfeasible,necessary,andcosteffective andwillbenefittheadjacentpropertiesandtheCityofMaplewood. FeasibilityReportA-MAPLE0804.00 CityofMaplewood TableofContents LetterofTransmittal CertificationPage TitlePage ExecutiveSummary TableofContents Page 1.0Introduction................................................................................................................1 1.1History.................................................................................................................1 1.2ResidentCorrespondence..................................................................................1 2.0Streets.........................................................................................................................2 2.1General...............................................................................................................2 2.2ExistingConditions.............................................................................................2 3.0ProposedImprovements...........................................................................................2 3.1Street..................................................................................................................3 3.2DrivewayReplacementProgram........................................................................3 3.3StormwaterManagement....................................................................................3 3.4Watermain...........................................................................................................4 3.5SanitarySewer....................................................................................................4 4.0MiscellaneousPrivateUtilities.................................................................................4 5.0ErosionControl..........................................................................................................4 6.0Wetlands.....................................................................................................................4 7.0TrafficControl............................................................................................................5 8.0ProjectCost................................................................................................................5 9.0CostRecovery............................................................................................................5 10.0ProjectSchedule........................................................................................................6 11.0ConclusionsandRecommendations.......................................................................7 ListofExhibits Exhibit1ProjectLocationMap Exhibit2-3ProposedStreetSections Exhibit4ProposedImprovements Exhibit5StreetAssessmentMap Exhibit6ProposedAssessmentRoll(Preliminary) Exhibit7CostEstimate SEHisaregisteredtrademarkofShortElliottHendricksonInc. FeasibilityReportA-MAPLE0804.00 CityofMaplewoodPagei March14,2008 FeasibilityReport UpperAftonRoadImprovements PreparedforCityofMaplewood 1.0Introduction 1.1History UpperAftonRoadwasconstructedapproximately18yearsago.Asaresult ofwearassociatedwithage,diminishedcrown,andinadequatestructural section,thestreethasslowlydeteriorated. ThedeteriorationoftheroadwayhasmotivatedtheCitytoimprovethe conditionoftheroadway.Theexistingroadconditionhasdegradedtoa levelwherepreventativemeasuressuchassealcoatingorabituminousmill andoverlaywouldnoteconomicallybenefitthelifeoftheroadway. Asaresult,bituminousremovalandreplacementalongwithspotcurb, sidewalk,andtrailreplacementswouldbethemosteconomicallyfeasible waytoimproveboththevehicularandpedestrianfacilitiesofUpperAfton Road. ThelimitsoftheprojectareboundedonthewestbyMcKnightRoadandon theeastbyCenturyAvenue(seeExhibit1). Theprojectstreethasalengthofapproximately1mile.Theaverage weightedPCIratingforthesestreetsis55outof100withfailuresincluding butnotlimitedtotransverseandedgecracking,alligatorandblockcracking, andpotholes. Theroadcontainsconcretecurbandgutter,acentermedianlocatedonthe westernsideoftheproject,andasidewalkalongthesouthsideoftheroad. Inaddition,thereisatrafficsignallocatedontheeasternsideoftheproject atCenturyAvenue. 1.2ResidentCorrespondence ThefeasibilityreportforthisprojectwasorderedattheNovember12,2007 citycouncilmeeting.Subsequentlyaletterwasmailedouttoresidentsin earlyJanuarytoprovideinformationonthecouncilsactionandthat preliminaryengineering,suchassoilboringsandatopographysurveywould beginwithintheneighborhood.Theresidentswerenotifiedthatcitystaff A-MAPLE0804.00 Page1 wouldbepreparingamailerwithasurveyandsomegeneralinformation aboutstreetreconstruction.Aneighborhoodmeetingwithresidentswasheld Tuesday,January22,2008,attheLowerAftonFireStation.Thismeeting coveredtheproposedimprovements,assessmentinformation,andresident drivenissuesandconcerns. 2.0Streets 2.1General UpperAftonRoadhasdeterioratedinconditionandwillpresentfuture maintenanceproblemsfortheCityofMaplewoodMaintenanceDepartment. OftheinfrastructureelementstheCitymaintains(sanitarysewer,storm sewerandstreets),thebulkofthemaintenanceactivitiesconsistofpatching theroadwayandfillingpotholes. ThissectionofUpperAftonisconsideredacollectorstreet.Itprovidesan outlettothewestandeastforlocalneighborhoods. 2.2ExistingConditions Presently,theconditionofthestreetwithinthescopeofthisprojecthasa weightedPCIratingof55.Itisthecitysgoaltohavestreetsata70rating. Potholesandpatchesarecommon.Longitudinalandlateralcracksarealso apparentonamajorityofthestreet.Inadequatecrownallowswatertopond andtraversethestreetsection,furtherdeterioratingtheroadway.Thefreeze andthawcyclesthathappeneveryspring,combinedwiththeroadwayage, andinadequatestructuralsectionareresponsibleforthedecliningroadway condition. Theexistingstreetwidthforthemajorityoftheprojectinareaswithno medianis36withtheexceptionoftheeasterly120LFnearCentury Avenue,whichis42.Thewesterlyendoftheprojectwherecenterline mediansarepresent,theexistingstreetwidthis18foreastboundtrafficand 26forwestboundtraffic.SeeExhibit2andExhibit3forillustrationsofthe proposedstreetsections. Todeterminetheexistingpavementthicknessandsubgradesoiltype,6soil boringsweretakenwithintheprojectarea.Pavementthicknessvariedfrom 4-inchesto6-inchesthick.Gravelbasewasfoundtobe12-inchesto24- inchesthick.Subgradesoilsvariedbetweensiltysandsandpoorlygraded sands. Thestreetwithintheproposedprojectareahasdeterioratedtothepoint wherereactionarymaintenanceisnolongereffective.Cracksealing,seal coatingandoverlayingarenolongercosteffectivesolutionstomaintain thesestreets.Tobecosteffectiveitisrecommendedthatthebituminous surfaceberemovedandreplacedaspartofthisimprovementproject. 3.0ProposedImprovements Theproposedimprovementsinvolveroadwayreconstruction.Theexisting bituminoussurfaceoftheroadwillberemoved,existingsub-gradewillbe gradedandcompacted,areasofcrackedorfailingcurbandgutterand/or sidewalkwillberemovedandreplaced,andtheroadwillreceiveanew bituminoussurface.SeeExhibit4foranillustrationofthebituminous replacementareas. FeasibilityReportA-MAPLE0804.00 CityofMaplewoodPage2 Bituminousreplacementisrecommendedforroadswithpavementfailures thatarenotcorrectablewithoutreplacingmostoftheexistingbituminous surface.Theroadsurfacetypicallyshowssignsofacombinationoffactors, whichprecludeamillandoverlaytypeofrepair.Ruttingandslighttrench settlementincombinationwithseverealligator,transverseandlongitudinal crackingresultsinapavementstructurethatnolongerhasthenecessary structuralstrengthtosupportanoverlaywithoutseverereflectivecracking occurringshortlyaftertheoverlay. Inabituminousreplacementreconstruction,thebituminouswearandbase coursesareremovedandtheaggregatebasecourseisleftintactand reshaped.Typically,anewbituminoussectionisconstructed.Existingcurb andgutterisreplacedwhereneeded.Theproposedtypicalsectionsare showninExhibit2andExhibit3. Bituminousreplacementoperationswillnottotallyeliminatecracking becauseofthetemperatureextremescommontoMinnesota.Routine maintenancesuchascracksealingandsealcoatingwillstillneedtocontinue astheroadsage.Thebenefitofbituminousreplacementsisthatitisacost effectiveandrelativelyinexpensivemethodtopreventfurtherdecayofthe underlyingbase,thusextendingthelifeofthestreetandprotectingtheCitys andpropertyownersinvestment.Inaddition,repairingtheroadsbythis methodwillcreateanimproveddrivingsurfaceandincreaserideability. Noadditionalright-of-wayoreasementsareanticipatedforthese improvements. 3.1Street Theproposedstreetdesignwillconsistof6inchesofbituminousoverthetop ofanexistingsub-gradewhichwillbegradedandcompactedafterthe existingbituminoushasbeenremoved.Theroadwaycrossslopeinproject areaswheremediansareabsentwillbeincreasedfrom2%crossslopeto 2.5%crossslopetohelpassistinadequateroadwaydrainage. Theproposedstreetsectionwillgenerallyconsistof12to24inchesof existingcompactedaggregatebasetoppedwith6-inchesofnewbituminous pavement. 3.2DrivewayReplacementProgram TheCityhasaDrivewayReplacementProgramavailabletoallresidents whichallowspropertyownerstousethecitysselectedstreetreconstruction contractortoreplaceexistingsubstandarddriveways.Thisprogramwillbe coordinatedbycitystaffsimilartopastreconstructionprojects. 3.3StormwaterManagement ThecurrentdrainagesystemorUpperAftonRoadbetweenMcKnightRoad andCenturyAvenuedischargesatafewdifferentlocationsofftheright-of- way.Thedrainagesystemconsistsofstormseweranddrainstoswales, whereitleavestheright-of-way. Thecurrentstormsewersystemwasbuiltin1990andisingoodcondition. Theexistingsystemwillremaininplacewithsomeminorimprovementsto manholecastings,ringsandpossiblepiperepairsifneeded.Inallsections FeasibilityReportA-MAPLE0804.00 CityofMaplewoodPage3 wherestormsewerwillbereplacedornewsysteminstalled,sumpmanholes willbeinstalledatselectedlocations. Thereisoneexistingdrystormwaterpondwithintheprojectcorridor.The existingponddoesprovideasmallwaterqualitybenefittothecontributing area,butitdoesnothelptomeettheWatershedDistrictsvolumereduction requirements.TheCityplanstoofferresidentstheoptionofindividualrain watergardenstohelpprovideadditionaltreatmentandvolumereduction. TheRWMWDsvolumereductionrequirementsareappliedtonew imperviousareasorareaswheresignificantdisturbanceoftheroadsub-grade willoccur.Thereareafewlocationsthatwillbefeasibleforraingardensor otherstormwaterpractices.Thegoalistoinfiltrateoneinchofrunoffover theimpervioussurfacewithintheprojectlimits. 3.4Watermain ThisareaofMaplewoodisservedbySaintPaulRegionalWaterServices. Nomajorimprovementsareproposedfortheexistingwatermainextensions. 3.5SanitarySewer ThesanitarysewerinthisareaisservicedbytheCityofMaplewood.No majorimprovementsareproposedfortheexistingsanitarysewersystem. 4.0MiscellaneousPrivateUtilities Privateutilitycompanieswillbenotifiedoftheproposedimprovements. Utilitycoordinationisofhighpriorityandmeetingswillbeheldwithall utilityholdersintheprojectareaafterthedesignprocessbeginsinorderto identifyutilityconflictsandplanforutilityrelocationorupgradesifneeded. 5.0ErosionControl Erosionandsedimentcontrolmethodswillbeimplementedthroughoutthe project.Siltfence,strawwattles,erosioncontrolblanket,andothererosion protectionmethodswillbeutilizedwheredirectrunoffmightoccur.Inlet protectionwillbeusedtoprotectboththeexistingandnewcatchbasins duringconstruction.Streetsweepingwilloccur,asneeded,onallpaved streetsurfacesthroughouttheproject,includinginterestingstreets.Watering ofexposedsoilsandaggregatematerialwouldbedoneasadust-control measure. ARWMWDandNPDESConstructionStormWaterPermitwillberequired fortheproject.AStormWaterPollutionPreventionPlan(SWPPP)willbe incorporatedintotheplansandspecificationsinaccordancewiththeNPDES ConstructionStormWaterPermit. 6.0Wetlands Wetlandhabitatexistsinvariousareasonboththeeastandwestsidesof UpperAftonRoad.PreliminaryprojectplansforthereconstructionofUpper AftonRoaddonotrequirewideningorregradingoftheexistingroadbed, thereforeimpactstowetlandhabitatshouldbeavoided.Ifprojectplans changeandwetlandimpactsarenecessary,theroadwillbedesignedwith appropriatesequencingconsiderations(i.e.avoidance,minimization, mitigation)andtheCitywillapplyforwetlandpermitsfromtheappropriate FeasibilityReportA-MAPLE0804.00 CityofMaplewoodPage4 local,state,andfederalgovernmentagencies.Ifthereareunavoidable impactsrequiringmitigation,theCitywouldpursuemitigationwithinthe samewetlandcomplexandwouldlikelycombinethemitigationplanwithan adjacentproject. 7.0TrafficControl Trafficfromoutsidetheareashouldnotbegreatlyimpactedbyconstruction exceptforthosevehiclesusingtheneighborhoodstreetstogetbetween McKnightRoadandCenturyAvenue.Adequatealternateroutestoconvey trafficfromMcKnightRoadtoCenturyAvenueduringconstructionare LowerAftonRoadandInterstate94.Aconstructionprojectofthis magnitudewillresultinsomeinconvenienceanddisruptiontothe neighborhoodanditsresidents.Signagewillbeinstallednotingthatstreets areforlocaltrafficonly. Emergencyaccessforvehicleswillbeavailable24-hoursadaythroughout theproject.Duringshortperiodsoftime,however,somesegmentsofthe projectmaynotbepassablewhilecertainworkisbeingexecuted.Inthese instances,accesswouldbeavailablefromanotherdirection.Thestreet wouldbereopenedattheendoftheday.Analternaterouteforthefiretrucks willbedeterminedforshortperiodsoftimewhenaccessmaybeblockeddue toconstruction. Residentswithconcretecurbwork,orconcretedrivewayapron replacements,willnotbeabletousetheirdrivewaysduringtheweekthe concreteiscuring.Duringthattime,Maplewoodpolicewillbenotifiedof thearrangementinordertoaddpatrolswhileresidentsarerequiredtopark onthesidestreets. 8.0ProjectCost Theestimatedprojectcostisoutlinedbelow. EstimatedProjectCosts:$1,091,300. Theestimatedcostsfortheproposedprojectareoutlinedbelow.The estimatedcostsinclude10%contingenciesand31.5%overhead,which includeengineering,administrative,legal,andfiscalexpenses.Exhibit7 providesamoredetailedconstructionandprojectcostestimate. EstimatedProjectCostSummary StreetImprovements:$1,091,300(100%) TotalEstimatedProjectCost:$1,091,300(100%) 9.0CostRecovery BasedontheCityofMaplewoodsPavementManagementPolicy,aportion oftheprojectcostisassessedonanequalunitbasis.Theunitwouldbe basedonanaverageresidentiallot,ashasbeenusedinthepast.Thereare20 assessableparcelswithintheprojectarea.Exhibit5showtheproperties proposedtobeassessedforstreet.Exhibit6detailsthepreliminary assessmentroll. FeasibilityReportA-MAPLE0804.00 CityofMaplewoodPage5 Thecitys1999pavementmanagementpolicyidentifiescertainimprovement optionswithestablishedassessmentratesforeachofthoseoptions.The2008 assessmentratesweresetbythecitycouncilandthefollowingassessment rateswouldapply. ResidentialRates: $4,070.00/unitforpartialstreetreconstruction(existingcurb&gutter). CommercialorMulti-FamilyRates: $81.40/FrontFt.forpartialstreetreconstruction(existingcurb&gutter). ThepropertiesabuttingUpperAftonwereassessedin1990forroadway improvements.Theirassessmentspaidin1991wereadjustedtoanamount equivalentto2008dollarsusingtheConstructionCostIndex(CCI).The finalunitassessmentforthisprojectwascalculatedbysubtractinganamount equaltothe1991assessmentequivalentto2008dollarsfromtheCitys current2008assessmentamount. EstimatedProjectCostRecovery BondsM.S.A.:$650,290(59.6%) Bonds-SpecialAssessments:$41,010(3.8%) SanitarySewerFund:$200,000(18.3%) EnvironmentalUtilityFund:$200,000(18.3%) Total:$1,091,300(100%) 10.0ProjectSchedule Thefollowingschedulemaybeimplemented,shoulditbedeterminedto proceedwiththeproject: Receivefeasibilitystudyandorderpublichearing:..............................3/24/08 PublicHearing:.....................................................................................4/14/08 OrderImprovementandauthorizepreparationofplansandspecs:......4/28/08 Approveplansandspecsandauthorizeadvertisementforbids:..........4/28/08 Biddate:................................................................................................5/22/08 AssessmentHearing:..............................................................................6/9/08 Acceptbidandawardcontract:..............................................................6/9/08 Beginconstruction................................................................................6/16/08 Completeconstruction..........................................................................8/15/08 AssessmentscertifiedtoRamseyCounty...........................................10/30/08 FeasibilityReportA-MAPLE0804.00 CityofMaplewoodPage6 11.0ConclusionsandRecommendations Fromtheresultsofthefeasibilitystudyandinvestigations,itcanbe concludedthat: 1.Theprojectisfeasibleasitrelatestogeneralengineeringprinciples, practicesandconstructionproceduresasithasbeenpresentedinthis report. 2.Theprojectisnecessaryforeconomicandsafetyreasonsandiscost effectivewhenalltherelatedcostsareconsideredenvironmental, privateandpublic. 3.Theproposedimprovementisnecessarytomaintainthecitys infrastructure. 4.Thetotalcostestimatefortheprojectis$1,091,300. 5.MunicipalStateAidfundingwillcontribute$650,290totheproject. 6.Thetotalshareproposedtobeassessedtothebenefitedpropertiesis $41,010. 7.Thesanitarysewerfundwillcontribute$200,000totheproject. 8.Environmentalutilityfundwillcontribute$200,000totheproject. Inconsiderationoftheaboveconclusions,itisrecommendedthat: 1.Ifthecitycouncildeemstheprojectfeasible,apublichearingshouldbe heldassoonaspossible. 2.Theproposedimprovementsshouldbeconstructedasoutlinedinthis report. 3.Thecostoftheimprovementswillberecoveredthroughassessmentsto thebenefitedandthroughCitycontributions. FeasibilityReportA-MAPLE0804.00 CityofMaplewoodPage7 ListofExhibits Exhibit1ProjectLocationMap Exhibit2-3ProposedStreetSections Exhibit4ProposedImprovements Exhibit5StreetAssessmentMap Exhibit6ProposedAssessmentRoll(Preliminary) Exhibit7CostEstimate I-1 AGENDA NO. AGENDA REPORT TO:City Council FROM:Finance Director RE:APPROVAL OF CLAIMS April 14, 2008 DATE: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $-Checks # thru # $147,891.16Disbursements via debits to checking account dated 03/13/08 thru 03/20/08 $717,956.64Checks # 75100 thru # 75186 dated 03/25/08 thru 04/01/08 $291,319.94Disbursements via debits to checking account dated 03/20/08 thru 03/28/08 $212,695.12Checks # 75187 thru # 75247 $161,761.32Disbursements via debits to checking account dated 03/28/08 thru 04/03/08 $1,531,624.18Total Accounts Payable PAYROLL $459,126.87Payroll Checks and Direct Deposits dated 03/21/08 $2,974.84Payroll Deduction check # 1004903 thru # 1004905 dated 03/21/08 $451,138.55Payroll Checks and Direct Deposits dated 04/04/08 $2,961.83Payroll Deduction check # 1004980 thru # 1004982 dated 04/04/08 $916,202.09Total Payroll $2,447,826.27GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2903 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments P:\APPROVAL OF CLAIMS\2008\AprClms 3-21 and 3-28 and 4-4 CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 3/13/20083/14/2008FriMN State TreasurerDrivers License/Deputy Registrar(city clrk)16,143.68 3/13/20083/14/2008Intermediate Funds.20,002.25 3/13/20083/14/2008MN Dept of Natural ResourcesDNR electronic licenses167.50 3/16/20083/17/2008MonMN State TreasurerDrivers License/Deputy Registrar(city clrk)22,320.93 3/16/20083/17/2008MN Dept of RevenueSales Tax10,339.00 3/16/20083/17/2008deposit correctiondeposit correction360.00 3/17/20083/18/2008TuesMN State TreasurerDrivers License/Deputy Registrar(city clrk)12,735.00 3/18/20083/19/2008WedMN State TreasurerDrivers License/Deputy Registrar(city clrk)14,100.13 3/18/20083/19/2008US Bank VISA One Card*Credit Card Billing Fee44,474.67 3/19/20083/20/2008ThursMN State TreasurerDrivers License/Deputy Registrar(city clrk)7,248.00 TOTAL147,891.16 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 03/21/08HJELLE, ERIK416.42 03/21/08JUENEMANN, KATHLEEN416.42 03/21/08NEPHEW, JOHN416.42 03/21/08ROSSBACH, WILLIAM416.42 03/21/08COPELAND, EUGENE3,268.80 03/21/08RYDEL, HARRIET1,608.35 03/21/08CHRISTENSON, SCOTT1,738.95 03/21/08FARR, LARRY2,350.87 03/21/08JAHN, DAVID1,737.97 03/21/08ARNOLD, AJLA1,280.00 03/21/08RAMEAUX, THERESE2,626.41 03/21/08FORMANEK, KAREN1,602.78 03/21/08MITTET, ROBERT3,366.86 03/21/08AFFOLTER, PENNY2,509.90 03/21/08ANDERSON, CAROLE2,609.61 03/21/08DEBILZAN, JUDY1,256.14 03/21/08JACKSON, MARY1,984.56 03/21/08KELSEY, CONNIE2,293.54 03/21/08FRY, PATRICIA1,844.47 03/21/08GUILFOILE, KAREN3,366.86 03/21/08KROLL, LISA1,642.20 03/21/08MORSON, JOHN569.13 03/21/08SCHMIDT, DEBORAH2,109.44 03/21/08SPANGLER, EDNA923.37 03/21/08CORTESI, LUANNE1,038.14 03/21/08JAGOE, CAROL1,778.86 03/21/08KELLY, LISA374.93 03/21/08LARSON, MICHELLE994.94 03/21/08MECHELKE, SHERRIE1,056.17 03/21/08MOY, PAMELA1,159.02 03/21/08OSTER, ANDREA1,781.17 03/21/08WEAVER, KRISTINE1,949.36 03/21/08CORCORAN, THERESA1,776.55 03/21/08DOLLERSCHELL, ROBERT2,349.45 03/21/08PALANK, MARY1,778.86 03/21/08POWELL, PHILIP2,667.29 03/21/08RICHIE, CAROLE1,783.49 03/21/08SVENDSEN, JOANNE1,964.99 03/21/08THOMALLA, DAVID4,429.00 03/21/08ABEL, CLINT2,506.28 03/21/08ALDRIDGE, MARK2,707.75 03/21/08BAKKE, LONN2,553.60 03/21/08BARTZ, PAUL2,956.99 03/21/08BELDE, STANLEY2,600.93 03/21/08BENJAMIN, MARKESE1,853.67 03/21/08BIERDEMAN, BRIAN2,871.80 03/21/08BOHL, JOHN3,210.10 03/21/08BUSACK, DANIEL2,850.49 03/21/08COFFEY, KEVIN3,043.14 03/21/08CROTTY, KERRY3,001.20 03/21/08DEMULLING, JOSEPH1,725.48 03/21/08DOBLAR, RICHARD3,172.01 03/21/08FRITZE, DEREK1,865.41 03/21/08GABRIEL, ANTHONY2,745.89 03/21/08HAWKINSON JR, TIMOTHY1,997.38 03/21/08HEINZ, STEPHEN2,927.30 03/21/08HIEBERT, STEVEN2,719.62 03/21/08ISACSON, JEFFREY1,725.48 03/21/08JOHNSON, KEVIN4,121.24 03/21/08KALKA, THOMAS1,499.88 03/21/08KARIS, FLINT3,440.48 03/21/08KONG, TOMMY2,506.28 03/21/08KROLL, BRETT2,510.24 03/21/08KVAM, DAVID3,523.42 03/21/08LANGNER, TODD2,198.69 03/21/08LARSON, DANIEL2,506.28 03/21/08LU, JOHNNIE2,791.84 03/21/08MARINO, JASON2,643.35 03/21/08MARTIN, JERROLD3,103.69 03/21/08MCCARTY, GLEN2,624.59 03/21/08METRY, ALESIA3,168.79 03/21/08NYE, MICHAEL2,756.98 03/21/08OLSON, JULIE2,530.52 03/21/08PALMA, STEVEN2,778.38 03/21/08RABBETT, KEVIN3,587.70 03/21/08RHUDE, MATTHEW2,288.53 03/21/08SHORTREED, MICHAEL3,268.81 03/21/08STEFFEN, SCOTT3,529.47 03/21/08STEINER, JOSEPH2,448.25 03/21/08SYPNIEWSKI, WILLIAM2,423.76 03/21/08SZCZEPANSKI, THOMAS2,805.84 03/21/08TRAN, JOSEPH2,597.66 03/21/08WENZEL, JAY2,670.08 03/21/08XIONG, KAO2,483.20 03/21/08BERGERON, JOSEPH3,651.88 03/21/08DUGAS, MICHAEL3,040.29 03/21/08ERICKSON, VIRGINIA2,719.23 03/21/08FLOR, TIMOTHY3,427.90 03/21/08FRASER, JOHN2,888.46 03/21/08LANGNER, SCOTT2,624.59 03/21/08THEISEN, PAUL2,601.51 03/21/08THIENES, PAUL3,035.32 03/21/08DAWSON, RICHARD3,050.19 03/21/08EVERSON, PAUL2,408.60 03/21/08HALWEG, JODI2,836.22 03/21/08NOVAK, JEROME3,158.72 03/21/08OLSON, JAMES2,871.28 03/21/08PERBIX, CHARLES1,998.35 03/21/08PETERSON, ROBERT2,798.79 03/21/08RICHARDSON, ANDREA2,009.84 03/21/08SEDLACEK, JEFFREY2,323.50 03/21/08STREFF, MICHAEL2,400.38 03/21/08SVENDSEN, RONALD3,701.73 03/21/08GERVAIS-JR, CLARENCE3,342.04 03/21/08LUKIN, STEVEN4,016.18 03/21/08ZWIEG, SUSAN2,108.55 03/21/08AHL, R. CHARLES4,950.59 03/21/08FINWALL, SHANN2,581.35 03/21/08KNUTSON, LOIS1,745.35 03/21/08KONEWKO, DUWAYNE3,059.51 03/21/08NIVEN, AMY1,386.50 03/21/08PRIEFER, WILLIAM2,650.32 03/21/08BRINK, TROY2,283.05 03/21/08BUCKLEY, BRENT1,687.56 03/21/08DEBILZAN, THOMAS2,006.15 03/21/08EDGE, DOUGLAS2,014.15 03/21/08HAMRE, MILES576.00 03/21/08JONES, DONALD2,300.40 03/21/08MEYER, GERALD2,086.59 03/21/08NAGEL, BRYAN2,486.01 03/21/08OSWALD, ERICK2,206.77 03/21/08RUNNING, ROBERT2,058.15 03/21/08TEVLIN, TODD2,003.78 03/21/08BURLINGAME, NATHAN1,943.92 03/21/08DUCHARME, JOHN2,009.71 03/21/08ENGSTROM, ANDREW2,398.59 03/21/08GAYNOR, VIRGINIA2,182.95 03/21/08JACOBSON, SCOTT2,746.63 03/21/08JAROSCH, JONATHAN2,512.85 03/21/08KREGER, JASON2,436.84 03/21/08KUMMER, STEVEN3,246.40 03/21/08LABEREE, ERIN2,882.35 03/21/08LINDBLOM, RANDAL3,241.39 03/21/08O'CONNOR, DONOVAN85.40 03/21/08SCHREMPP, ANTHONY90.86 03/21/08THOMPSON, MICHAEL3,468.44 03/21/08WACHAL, KAREN822.25 03/21/08ZIEMAN, SCOTT191.40 03/21/08EDSON, DAVID2,046.68 03/21/08HINNENKAMP, GARY2,016.96 03/21/08MARUSKA, MARK3,000.18 03/21/08NAUGHTON, JOHN1,967.75 03/21/08NOVAK, MICHAEL2,006.15 03/21/08SCHINDELDECKER, JAMES2,008.46 03/21/08BERGREN, KIRSTEN45.00 03/21/08BIESANZ, OAKLEY1,421.42 03/21/08DEAVER, CHARLES78.24 03/21/08GERNES, CAROLE110.57 03/21/08HAYMAN, JANET1,321.78 03/21/08HUTCHINSON, ANN2,472.00 03/21/08EKSTRAND, THOMAS3,600.06 03/21/08SAMUELSON, MICHAEL2,151.75 03/21/08SINDT, ANDREA1,884.55 03/21/08THOMPSON, DEBRA710.62 03/21/08YOUNG, TAMELA1,750.95 03/21/08ROBERTS, KENNETH3,022.86 03/21/08BRASH, JASON1,715.75 03/21/08CARVER, NICHOLAS3,027.38 03/21/08FISHER, DAVID3,938.72 03/21/08RICE, MICHAEL2,346.15 03/21/08SWAN, DAVID2,414.95 03/21/08WELLENS, MOLLY1,409.69 03/21/08BERGER, STEPHANIE549.00 03/21/08DAHL, RICHARD36.00 03/21/08FRANK, PETER406.00 03/21/08HILDEBRANT, SAWYER30.00 03/21/08OHLHAUSER, MEGHAN1,173.75 03/21/08ROBBINS, AUDRA2,439.86 03/21/08RUMBLE, ANGELICA210.00 03/21/08SHERRILL, CAITLIN547.51 03/21/08TAUBMAN, DOUGLAS3,115.54 03/21/08TAYLOR, JAMES1,912.50 03/21/08GERMAIN, DAVID2,015.39 03/21/08HAAG, MARK2,006.15 03/21/08NADEAU, EDWARD3,061.98 03/21/08NORDQUIST, RICHARD2,055.15 03/21/08SCHULTZ, SCOTT2,202.15 03/21/08ANZALDI, MANDY1,541.85 03/21/08BERGLUND, DANIEL189.00 03/21/08BRENEMAN, NEIL1,657.89 03/21/08CRAWFORD - JR, RAYMOND798.00 03/21/08EVANS, CHRISTINE1,120.14 03/21/08FABIO-SHANLEY, MICHAEL238.00 03/21/08GLASS, JEAN1,982.54 03/21/08GROPPOLI, LINDA472.50 03/21/08HANSEN, LORI2,490.14 03/21/08HER, CHONG366.00 03/21/08HOFMEISTER, MARY846.11 03/21/08PELOQUIN, PENNYE561.90 03/21/08SCHOENECKER, LEIGH456.00 03/21/08STAPLES, PAULINE3,028.20 03/21/08SWINTEK-MOORE, JENNIFER1,313.29 03/21/08VANG, TIM348.00 03/21/08BIGGS, ANNETTE72.00 03/21/08BRUSOE, AMY102.75 03/21/08BRUSOE, CRISTINA305.77 03/21/08BUCKLEY, BRITTANY20.55 03/21/08DUNN, RYAN939.06 03/21/08ERICKSON-CLARK, CAROL23.75 03/21/08FONTAINE, KIM941.83 03/21/08GIEL, NICOLE102.00 03/21/08GREDVIG, ANDERS314.31 03/21/08HASSENSTAB, DENISE44.70 03/21/08HORWATH, RONALD2,439.86 03/21/08IRISH, PETER99.13 03/21/08KOEHNEN, AMY52.10 03/21/08KRONHOLM, KATHRYN687.33 03/21/08KURZHAL, ALISON19.50 03/21/08LAMEYER, ZACHARY40.80 03/21/08PROESCH, ANDY545.74 03/21/08SCHREINER, MICHELLE178.49 03/21/08SIVALD, SHANNON114.81 03/21/08SMITH, ANN315.20 03/21/08TAYLOR, JASON152.38 03/21/08TUPY, HEIDE402.80 03/21/08TUPY, MARCUS286.65 03/21/08WOLFGRAM, MARY257.73 03/21/08WOLFGRAM, TERESA47.25 03/21/08GIERNET, ASHLEY282.00 03/21/08HER, SHILLAME105.00 03/21/08HOLMGREN, STEPHANIE138.75 03/21/08SATTLER, MELINDA399.60 03/21/08TOLENTINO, LISA1,120.00 03/21/08BEHAN, JAMES1,873.83 03/21/08DOUGLASS, TOM1,217.08 03/21/08GROPPOLI, JOE450.00 03/21/08PATTERSON, ALBERT1,240.12 03/21/08PRINS, KELLY1,162.62 03/21/08REILLY, MICHAEL1,807.75 03/21/08VANG, HUE242.13 03/21/08AICHELE, CRAIG2,064.39 03/21/08PRIEM, STEVEN2,256.55 03/21/08WOEHRLE, MATTHEW1,867.75 03/21/08BERGO, CHAD2,355.82 03/21/08FOWLDS, MYCHAL2,561.82 03/21/08FRANZEN, NICHOLAS2,007.60 100481903/21/08LONGRIE, DIANA473.15 100482003/21/08MORIN, TROY148.75 100482103/21/08WELCHLIN, CABOT2,878.71 100482203/21/08BAUMAN, ANDREW1,998.35 100482303/21/08SOUTTER, CHRISTINE270.69 100482403/21/08HALL, KATHLEEN131.25 100482503/21/08ABRAHAMSON, AMANDA26.00 100482603/21/08ABRAHAMSON, TYLER44.00 100482703/21/08BONKO, NICHOLAS30.75 100482803/21/08BUCZKOWSKI, ALAN72.00 100482903/21/08CHEZIK, CARLEY27.00 100483003/21/08DAHL, CALEB19.50 100483103/21/08DAHL, SAMUEL33.75 100483203/21/08DOTAS, ANDREW27.00 100483303/21/08DOTAS, KENT61.00 100483403/21/08DOTAS, ROCHELLE41.00 100483503/21/08FRANK, SARAH70.00 100483603/21/08GREENER, DOUGLAS48.75 100483703/21/08HELKAMP, KAYLA70.00 100483803/21/08HOLDER, MOLLY107.25 100483903/21/08KOHLMAN, JENNIFER312.75 100484003/21/08LINDA, KELLIE346.50 100484103/21/08MASON, LAURA21.00 100484203/21/08MOTTAZ, KATE102.00 100484303/21/08NELSON, KIRSTEN44.00 100484403/21/08NICHOLSON, COLIN35.00 100484503/21/08NOLL, STEPHEN60.00 100484603/21/08OLSEN, TRISHA307.00 100484703/21/08ROBBINS, EMERALD495.00 100484803/21/08SCHALLER, SCOTT102.50 100484903/21/08TARR-JR, GUS120.00 100485003/21/08YORKOVICH, BENJAMIN168.00 100485103/21/08YORKOVICH, JENNA144.00 100485203/21/08HER, PETER251.60 100485303/21/08MURRAY, BRENDON130.50 100485403/21/08NAGEL, BROOKE474.00 100485503/21/08VANG, KAY288.79 100485603/21/08VUE, LOR PAO237.15 100485703/21/08AICHELE, MEGAN84.38 100485803/21/08BAUDE, SARAH17.00 100485903/21/08CHASTAN, ADAM19.50 100486003/21/08CLARK, PAMELA108.00 100486103/21/08COLWELL, ALICIA17.00 100486203/21/08GRANT, MELISSA336.51 100486303/21/08GRUENHAGEN, LINDA758.00 100486403/21/08HAGSTROM, EMILY19.50 100486503/21/08HOLMBERG, LADONNA526.00 100486603/21/08JOYER, JENNA76.38 100486703/21/08KOVACS, BREANNA120.25 100486803/21/08MCCANN, NATALIE72.00 100486903/21/08MCLAURIN, CHRISTOPHER237.69 100487003/21/08NWANOKWALE, MORDY329.54 100487103/21/08PEHOSKI, JOEL30.00 100487203/21/08RICHTER, DANIEL88.75 100487303/21/08RICHTER, NANCY703.11 100487403/21/08ROGNESS, TRYGGVE122.43 100487503/21/08ROSTRON, ROBERT353.44 100487603/21/08SAUCERMAN, MICHAEL101.19 100487703/21/08SCHAEFER, JAMES183.07 100487803/21/08SCHAEFER, NATALIE105.63 100487903/21/08SCHMIDT, JOHN141.00 100488003/21/08SCHUNEMAN, GREGORY56.51 100488103/21/08SHIKENJANSKI, REBECCA126.00 100488203/21/08SKUNES, KELLY101.25 100488303/21/08SMITLEY, SHARON150.90 100488403/21/08STAHNKE, AMY77.18 100488503/21/08WARNER, CAROLYN377.25 100488603/21/08WEDES, CARYL49.00 100488703/21/08WERNER, REBECCA86.84 100488803/21/08WHITE, NICOLE57.30 100488903/21/08WICKNER, KRISTY100.75 100489003/21/08WINEGAR, JILL37.30 100489103/21/08WOODMAN, ALICE253.00 100489203/21/08ZALK, IDA56.80 100489303/21/08ARKSEY, EMILY65.00 100489403/21/08BOSLEY, CAROL354.00 100489503/21/08DANIEL, BREANNA211.38 100489603/21/08OIE, REBECCA92.49 100489703/21/08SATTLER, CASSANDRA235.63 100489803/21/08ZAGER, LINNEA196.18 100489903/21/08BIRKHOLZ, TYLER152.25 100490003/21/08BOWMAN, MATTHEW239.00 100490103/21/08SCHULZE, KEVIN287.00 100490203/21/08PRECHTEL, ROBERT1,260.00 459,126.87 Total Trans DatePosting Date 02/29/200803/03/2008JOANN ETC #1970$137.64MANDY ANZALDI 02/29/200803/03/2008MICHAELS #2744$39.38MANDY ANZALDI 02/29/200803/03/2008MICHAELS #9401$50.83MANDY ANZALDI 03/06/200803/07/2008TARGET 00011858$5.73MANDY ANZALDI 03/06/200803/07/2008FACTORY CARD OUTLET #284$64.62MANDY ANZALDI 03/07/200803/10/2008MICHAELS #2744$12.78MANDY ANZALDI 02/28/200803/03/2008AQUA LOGIC INC$840.59JIM BEHAN 02/29/200803/03/2008MUSKA LIGHTING CENTER$385.45JIM BEHAN 02/29/200803/03/2008THERMO-DYNE INC$186.50JIM BEHAN 02/29/200803/03/2008HOLLMAN INC$263.39JIM BEHAN 03/01/200803/03/2008GCS$291.23JIM BEHAN 03/05/200803/06/2008DAVIS LOCK & SAFE$33.02JIM BEHAN 03/10/200803/13/2008BLOOMINGTON SECURIT$68.16JIM BEHAN 03/13/200803/14/200811 X 17 COM$146.22CHAD BERGO 03/07/200803/10/2008KMART 7106$14.90OAKLEY BIESANZ 03/07/200803/10/2008WALGREENS #7388 Q03$8.54RON BOURQUIN 02/29/200803/03/2008METRO ATHLETIC SUPPLY$164.55NEIL BRENEMAN 03/04/200803/06/2008NUTRITION CITY$44.99NEIL BRENEMAN 03/10/200803/12/2008METRO ATHLETIC SUPPLY$60.98NEIL BRENEMAN 03/11/200803/12/2008ALL STAR HEALTH.COM$45.90NEIL BRENEMAN 03/07/200803/10/2008INT'L CODE COUNCIL INC$50.00NICHOLAS CARVER 03/07/200803/10/2008STATE SUPPLY COMPANY$35.04SCOTT CHRISTENSON 02/29/200803/03/2008MUSKA LIGHTING CENTER$58.04CHARLES DEAVER 03/06/200803/07/2008RESTORE PRODUCTS CO$58.65CHARLES DEAVER 03/11/200803/12/2008G & K SERVICES 006$63.02CHARLES DEAVER 03/04/200803/05/2008HENNEPIN COUNTY MEDICAL C$50.00ROBERT J DOLLERSCHELL 02/28/200803/03/2008S & T OFFICE PRODUCTSANDREW ENGSTROM 02/29/200803/03/2008CERTIFIED LABORATORIES$564.62LARRY FARR 02/29/200803/03/2008A & M BUSINESS INTERIORS$4,416.00LARRY FARR 03/03/200803/04/2008WMS*WASTE MGMT WMEZPAY$374.34LARRY FARR 03/03/200803/04/2008WMS*WASTE MGMT WMEZPAY$505.13LARRY FARR 03/03/200803/04/2008WMS*WASTE MGMT WMEZPAY$1,030.94LARRY FARR 03/03/200803/06/2008TRANE TWIN CITIES$2,177.00LARRY FARR 03/04/200803/05/2008HILLYARD INC MINNEAPOLIS$1,599.06LARRY FARR 03/05/200803/07/2008THE HOME DEPOT 2801$78.11LARRY FARR 03/05/200803/07/2008OVERHEAD DOOR OF NORTH$326.95LARRY FARR 03/06/200803/07/2008CONTINENTAL RESEARCH$977.38LARRY FARR 03/11/200803/12/2008MUSKA LIGHTING CENTER$103.55LARRY FARR 03/11/200803/12/2008G & K SERVICES 006$620.36LARRY FARR 03/11/200803/12/2008G & K SERVICES 006$347.32LARRY FARR 03/11/200803/13/2008OVERHEAD DOOR OF NORTH$648.20LARRY FARR 03/12/200803/14/2008VIKING AUTOMATIC SPR$1,165.00LARRY FARR 02/28/200803/03/2008OFFICE DEPOT #1090$29.27KAREN FORMANEK 02/29/200803/03/2008ADVANCED GRAPHIC SYSTEMS$90.53KAREN FORMANEK 03/04/200803/06/2008OFFICE DEPOT #1090$38.66KAREN FORMANEK 03/05/200803/07/2008CURTIS 1000$42.67KAREN FORMANEK 02/27/200803/03/2008QUANTUM CORPORATION$1,294.00MYCHAL FOWLDS 02/29/200803/03/2008ADVANCED GRAPHIC SYSTEMS$126.74MYCHAL FOWLDS 03/12/200803/12/2008PAYPAL INC$59.95MYCHAL FOWLDS 03/13/200803/14/2008DRI*BUSINESS OBJECTS$623.03MYCHAL FOWLDS 02/28/200803/03/2008WINZIP COMPUTING SL$12.96NICK FRANZEN 03/01/200803/03/2008HP DIRECT - SMB$173.90NICK FRANZEN 03/02/200803/03/2008SYX*TIGERDIRECT.COM$12.48NICK FRANZEN 03/03/200803/03/2008HP DIRECT-PUBLICSECTOR$1,682.13NICK FRANZEN 03/03/200803/04/2008HP HOME STORE$169.99NICK FRANZEN 03/05/200803/06/2008SYX*TIGERDIRECT.COM$14.48NICK FRANZEN 03/06/200803/10/2008CIRCUIT CITY SS #3137$63.88NICK FRANZEN 03/07/200803/07/2008HP DIRECT - SMB$78.81NICK FRANZEN 03/07/200803/10/2008AWL*PRENTICE HALL$59.63NICK FRANZEN 03/07/200803/10/2008SYX*TIGERDIRECT.COM$34.48NICK FRANZEN 03/10/200803/12/2008EXPERTS EXCHANGE LLC$99.95NICK FRANZEN 03/05/200803/06/2008TSI$595.00CLARENCE GERVAIS 03/04/200803/06/2008OFFICE DEPOT #1090$141.59JEAN GLASS 03/10/200803/11/2008ARAMARK MINNEAPOLIS OCS$905.36LORI HANSON 03/13/200803/14/2008CLOVER SUPER FOODS$297.28LORI HANSON 03/04/200803/05/2008USPS 2663650015$5.05PATRICK HEFFERNAN 03/05/200803/06/2008MENARDS 3059$19.17PATRICK HEFFERNAN 03/06/200803/10/2008THE HOME DEPOT 2801$128.80PATRICK HEFFERNAN 03/08/200803/10/2008TARGET 00011858$19.03PATRICK HEFFERNAN 03/08/200803/10/2008MENARDS 3059$19.50PATRICK HEFFERNAN 03/10/200803/11/2008MENARDS 3059$13.07PATRICK HEFFERNAN 03/12/200803/13/2008MEDCO SUPPLY$231.48RON HORWATH 03/01/200803/03/2008DE LAGE LANDEN OP01 OF 01$206.61ANN E HUTCHINSON 03/05/200803/07/2008KNOWLANS #2$11.57ANN E HUTCHINSON 03/05/200803/07/2008SUNRAY TRUE VALUE$23.37ANN E HUTCHINSON 03/10/200803/12/2008USPS 2663650009$8.20ANN E HUTCHINSON 03/11/200803/12/2008KNOWLANS #2$18.91ANN E HUTCHINSON 03/03/200803/04/2008THE UPS STORE #2171$13.56TOM KALKA 03/03/200803/04/2008HENRIKSEN ACE HARDWARE$6.77TOM KALKA 03/05/200803/06/2008DAVIS LOCK & SAFE$72.95TOM KALKA 03/11/200803/13/2008PIZZA H013820 48238208$31.86FLINT KARIS 03/01/200803/03/2008VZWRLSS*APOCC VISN$112.03DUWAYNE KONEWKO 03/12/200803/13/2008U OF M WATER RESOURCES$150.00DUWAYNE KONEWKO 02/29/200803/03/2008ADVANCED GRAPHIC SYSTEMS$202.35LISA KROLL 03/06/200803/10/2008OFFICE DEPOT #1090$43.08LISA KROLL 03/06/200803/10/2008OFFICE DEPOT #1090$8.42LISA KROLL 03/07/200803/10/2008OFFICE DEPOT #1090$52.71LISA KROLL 03/11/200803/13/2008OFFICE DEPOT #1090$17.22LISA KROLL 03/12/200803/13/2008LILLIE SUBURBAN NEWSPAPE$601.84LISA KROLL 03/12/200803/14/2008OFFICE DEPOT #1090$19.92LISA KROLL 03/01/200803/03/2008AMAZON.COM$46.99STEVEN KUMMER 03/10/200803/10/2008AMAZON.COM$167.98STEVEN KUMMER 03/03/200803/05/2008MN DEPT HOMELAND SECURITY$190.00STEVE LUKIN 03/05/200803/06/2008CUB FOODS, INC.$39.11STEVE LUKIN 03/12/200803/13/2008EMERGENCY APPARATUS MAINT$839.67STEVE LUKIN 03/04/200803/05/2008HENRIKSEN ACE HARDWARE$111.78MARK MARUSKA 03/05/200803/07/2008ON SITE SANITATION INC$61.12MARK MARUSKA 03/07/200803/10/2008LTG POWER EQUIPMENT$99.01MARK MARUSKA 03/11/200803/12/2008G & K SERVICES 006$329.83MARK MARUSKA 03/11/200803/13/2008GRUBER'S POWER EQUIPME$2.44MARK MARUSKA 03/12/200803/13/2008WMS*WASTE MGMT WMEZPAY$235.46MARK MARUSKA 03/02/200803/03/2008FSH COMMUNICATION01 OF 01$63.90ROBERT MITTET 03/12/200803/13/2008VZWRLSS*APOCC VISN$172.67ROBERT MITTET 03/10/200803/12/2008MILLS FLEET FARM #27$122.46ED NADEAU 03/06/200803/10/2008CENTURY COLLEGE-BO$119.00BRYAN NAGEL 03/10/200803/11/2008HIGHWAY TECHNOLOGIES #229$199.75BRYAN NAGEL 03/10/200803/11/2008CMI*UMNEXTENSION$30.00BRYAN NAGEL 03/06/200803/10/2008CENTURY COLLEGE-BO$119.00AMY NIVEN 03/06/200803/10/2008OFFICE DEPOT #1090$357.88AMY NIVEN 03/11/200803/12/2008G & K SERVICES 006$612.36AMY NIVEN 03/11/200803/12/2008G & K SERVICES 006$210.12AMY NIVEN 03/11/200803/12/2008G & K SERVICES 006$151.31AMY NIVEN 03/02/200803/03/2008MINNESOTA LAW ENFORCEMENT$1,200.00JULIE OLSON 03/04/200803/06/2008OFFICE DEPOT #1090$41.52MARY KAY PALANK 03/04/200803/06/2008OFFICE DEPOT #1090$47.50MARY KAY PALANK 03/06/200803/10/2008OFFICE DEPOT #1090$19.87MARY KAY PALANK 03/07/200803/10/2008OFFICE DEPOT #1090$12.33MARY KAY PALANK 03/11/200803/13/2008OFFICE DEPOT #1090MARY KAY PALANK 03/12/200803/14/2008OFFICE DEPOT #1090$26.97MARY KAY PALANK 03/12/200803/14/2008OFFICE DEPOT #1090$22.98MARY KAY PALANK 03/12/200803/14/2008OFFICE DEPOT #1090$3.22MARY KAY PALANK 03/13/200803/14/2008TARGET 00011858$28.17MARY KAY PALANK 03/06/200803/10/2008THE HOME DEPOT 2801$6.17ROBERT PETERSON 03/04/200803/05/2008HENNEPIN COUNTY MEDICAL C$50.00PHILIP F POWELL 03/10/200803/11/20081-800-REMOTES$41.29PHILIP F POWELL 03/11/200803/12/2008AMERICAL MICRO PRODUCTS I$91.40PHILIP F POWELL 03/06/200803/06/2008TRI-ANIM HEALTH SERVICES$995.00ROBERT PRECHTEL 03/06/200803/06/2008TRI-ANIM HEALTH SERVICES$937.41ROBERT PRECHTEL 03/07/200803/10/2008S & W HEALTHCARE CORP$39.00ROBERT PRECHTEL 03/14/200803/14/2008TRI-ANIM HEALTH SERVICES$115.24ROBERT PRECHTEL 02/29/200803/03/2008GE CAPITAL$331.22WILLIAM J PRIEFER 02/28/200803/03/2008KATH AUTO PARTS NSPSTEVEN PRIEM 02/28/200803/03/2008KATH AUTO PARTS NSP$68.69STEVEN PRIEM 02/28/200803/03/2008BAUER BULT TRE33200023$172.63STEVEN PRIEM 02/29/200803/03/2008KATH AUTO PARTS LC$143.74STEVEN PRIEM 02/29/200803/03/2008KATH AUTO PARTS NSP$22.86STEVEN PRIEM 02/29/200803/03/2008KATH AUTO PARTS NSP$49.10STEVEN PRIEM 03/04/200803/06/2008KATH AUTO PARTS NSP$13.07STEVEN PRIEM 03/04/200803/06/2008KATH AUTO PARTS NSP$57.64STEVEN PRIEM 03/05/200803/06/2008PIONEER RIM & WHEEL CO.$217.25STEVEN PRIEM 03/05/200803/07/2008FACTORY MOTOR PARTS #19$167.72STEVEN PRIEM 03/05/200803/07/2008FACTORY MOTOR PARTS #19$196.71STEVEN PRIEM 03/05/200803/07/2008FACTORY MOTOR PARTS #19$214.64STEVEN PRIEM 03/06/200803/10/2008KATH AUTO PARTS NSP$192.11STEVEN PRIEM 03/07/200803/10/2008KATH AUTO PARTS NSP$32.40STEVEN PRIEM 03/07/200803/10/2008KATH AUTO PARTS NSP$55.86STEVEN PRIEM 03/07/200803/10/2008MACQUEEN EQUIPMENT INC$597.52STEVEN PRIEM 03/07/200803/10/2008MACQUEEN EQUIPMENT INC$28.39STEVEN PRIEM 03/07/200803/10/2008MACQUEEN EQUIPMENT INC$257.43STEVEN PRIEM 03/10/200803/11/2008POLAR CHEVROLET$19.12STEVEN PRIEM 03/10/200803/12/2008KATH AUTO PARTS NSP$132.72STEVEN PRIEM 03/12/200803/14/2008TOUSLEY FORD I27200039$5.87STEVEN PRIEM 02/28/200803/03/2008SHRED-IT 01 OF 01$49.95KEVIN RABBETT 03/03/200803/05/2008UNIFORMS UNLIMITED$4,500.00KEVIN RABBETT 03/03/200803/05/2008UNIFORMS UNLIMITED$4,754.45KEVIN RABBETT 03/05/200803/07/2008UNIFORMS UNLIMITEDKEVIN RABBETT 03/11/200803/12/2008BEST BUY MHT 00000109$15.96KEVIN RABBETT 03/11/200803/12/2008NOVACARE REHB/HEALT$400.00TERRIE RAMEAUX 03/12/200803/13/2008MN OCCUPATIONAL HEALTH$98.50TERRIE RAMEAUX 03/01/200803/03/2008DALCO ENTERPRISES, INC$886.31MICHAEL REILLY 03/03/200803/04/2008CUB FOODS, INC.$8.20AUDRA ROBBINS 03/03/200803/06/2008AFTON ALPS MOTO$102.00AUDRA ROBBINS 03/10/200803/11/2008WALGREENS #2936 Q03$8.27AUDRA ROBBINS 03/10/200803/12/2008BARNES & NOBLE #222Q90$5.30AUDRA ROBBINS 03/11/200803/12/2008FACTORY CARD OUTLET #284$43.06AUDRA ROBBINS 03/11/200803/13/2008MICHAELS #2744$30.96AUDRA ROBBINS 03/12/200803/13/2008TARGET 00011858$25.80AUDRA ROBBINS 03/12/200803/13/2008WALGREENS #2936 Q03$3.38AUDRA ROBBINS 03/13/200803/14/2008WALGREENS #2936 Q03$34.03AUDRA ROBBINS 02/22/200803/05/2008WW GRAINGER 495$132.49ROBERT RUNNING 02/28/200803/03/2008JOANN ETC #1970$10.62HARRIET J RYDEL 02/29/200803/03/2008GE CAPITAL$43.67HARRIET J RYDEL 03/07/200803/10/2008OFFICE DEPOT #1090$60.92HARRIET J RYDEL 03/10/200803/11/2008POTBELLY SANDWCH87 Q22$119.57HARRIET J RYDEL 02/29/200803/03/2008MILLS FLEET FARM #27$45.11JAMES SCHINDELDECKER 03/12/200803/14/2008MILLS FLEET FARM #27$40.03JAMES SCHINDELDECKER 03/12/200803/13/2008VZWRLSS-MYACCT VN$41.80DEB SCHMIDT 02/29/200803/03/2008BUERKLE HONDA$90.12MICHAEL SHORTREED 02/29/200803/03/2008UNIFORMS UNLIMITED INC$2.66MICHAEL SHORTREED 02/29/200803/03/2008GOODYEAR AUTO SRV CT 6920$47.00MICHAEL SHORTREED 03/04/200803/06/2008HUMANE RESTRAINT CO IN$491.00MICHAEL SHORTREED 03/04/200803/06/2008NATL. REGISTRY OF EMTS$20.00MICHAEL SHORTREED 03/10/200803/12/2008TEES PLUS$1,136.46MICHAEL SHORTREED 03/12/200803/13/2008DAVIS LOCK & SAFE$42.59MICHAEL SHORTREED 02/29/200803/03/2008ADVANCED GRAPHIC SYSTEMS$91.59ANDREA SINDT 03/07/200803/10/2008ADVANCED GRAPHIC SYSTEMS$83.92ANDREA SINDT 03/07/200803/10/2008T-MOBILE IVR PAYMENT$254.46ANDREA SINDT 03/08/200803/10/2008U OF M CCE$170.00ANDREA SINDT 03/03/200803/04/2008VERIZON DIR ADV-IDEARC$52.85PAULINE STAPLES 03/03/200803/05/2008INNOVATIVE COLOR PRINTING$305.61PAULINE STAPLES 03/04/200803/05/2008TARGET 00011858$170.38PAULINE STAPLES 03/06/200803/07/2008LOFFLER COMPANIES INC$216.83JOANNE M SVENDSEN 03/10/200803/11/2008LOFFLER COMPANIES INC$191.70JOANNE M SVENDSEN 03/03/200803/04/2008T-MOBILE TEL PAYMENT$209.35DOUGLAS J TAUBMAN 03/08/200803/10/2008STEICHENS SPORTING$24.47JAMES TAYLOR 03/06/200803/10/2008TEES PLUS$736.16JOE TRAN 03/07/200803/10/2008PAYPAL *BILLRUSSPRO$24.40JOE TRAN 03/03/200803/04/2008FRESH WATER SOCIETY$20.18KAREN WACHAL 03/06/200803/10/2008S & T OFFICE PRODUCTS$75.52KAREN WACHAL 03/04/200803/05/2008AABBOTT FERRARO$156.61SUSAN ZWIEG TOTAL$44,474.67 Check Register City of Maplewood 03/28/2008 CheckDateVendorDescriptionAmount 7510003/25/200802464US BANKFUNDS FOR ATM7,000.00 7510103/27/200804058MN STATE HIGHWAY PATROLFORFEITURE ADMIN FEE498.00 7510204/01/200800111ANIMAL CONTROL SERVICES INCPATROL & BAORDING FEE 3/1 - 3/161,171.30 7510304/01/200803576EUREKA RECYCLINGRECYCLING - MARCH16,678.81 7510404/01/200802728KIMLEY-HORN & ASSOCIATES INCPROJ 07-25 PROF SRVS THRU 2/2972,610.70 04/01/200802728KIMLEY-HORN & ASSOCIATES INCPROJ 07-26 PROF SRVS THRU 2/2929,956.16 04/01/200802728KIMLEY-HORN & ASSOCIATES INCPROJ 04-21 PROF SRVS THRU 2/2912,935.99 04/01/200802728KIMLEY-HORN & ASSOCIATES INCPROJ 06-17 PROF SRVS THRU 2/296,939.60 04/01/200802728KIMLEY-HORN & ASSOCIATES INCPROJ 06-16 PROF SRVS THRU 2/293,551.04 04/01/200802728KIMLEY-HORN & ASSOCIATES INCPROJ 07-15 PROF SRVS THRU 2/291,968.95 7510504/01/200801819MCLEOD USALOCAL PHONE SERVICE 2/16 - 3/151,507.97 7510604/01/200801360REINHART FOODSERVICEMDSE FOR RESALE160.58 7510704/01/200801504CITY OF ST PAULRECORD MGMT SOFTWARE FEES - 3,798.00 7510804/01/200801546SUBURBAN SPORTSWEART-SHIRTS FOR BBALL & STAFF626.25 7510904/01/200802462SCOTT D WEMYSSNAME TAGS W/LABEL17.78 7511004/01/200801190XCEL ENERGYELECTRIC UTILITY12,971.81 04/01/200801190XCEL ENERGYELECTRIC & GAS UTILITY1,112.66 04/01/200801190XCEL ENERGYMETERED SPEED SIGN10.73 7511104/01/200800116APPEARANCE PLUS CAR WASHCAR WASH SERVICES - FEB207.99 7511204/01/200803744ANTHONY BARILLA, JRVOLLEYBALL OFFICIAL414.00 7511304/01/200801811BERNATELLO'S PIZZA INCMDSE FOR RESALE207.00 7511404/01/200803513BRIAN BIERDEMANK-9 MAINTENANCE - APRIL35.00 7511504/01/200801974BLUE CROSS REFUNDSREFUND BCBS AMB 0725921,472.87 04/01/200801974BLUE CROSS REFUNDSREFUND BLUE CROSS OVERPMT AMB 1,000.00 7511604/01/200801869DALE BOETTCHERVOLLEYBALL OFFICIAL115.00 7511704/01/200803108TRACY BOWMANVOLLEYBALL OFFICIAL462.00 7511804/01/200802585CENTRAL INTERNAL MEDICINECARDIAC STRESS TEST FEE170.00 7511904/01/200800494CHILDREN HOME & FAMILY SERVICEYOUTH DIVERSION PROG - FEB3,526.08 7512004/01/200802929CNAGLACMONTHLY PREMIUM - APRIL531.50 7512104/01/200800309COMMISSIONER OF TRANSPORTATIONPROJ 06-17 TRAFFIC SIGNAL PARTS25.07 7512204/01/200801871KENNETH COOPERVOLLEYBALL OFFICIAL138.00 7512304/01/200803516ANTHONY GABRIELK-9 MAINTENANCE - APRIL35.00 7512404/01/200800543GE CAPITALLEASE ON RICOH MP1100937.72 04/01/200800543GE CAPITALLEASE FOR RICOH 3500 COPIER351.45 7512504/01/200803982JOSIE GEIGERVOLLEYBALL OFFICIAL276.00 7512604/01/200800612GYM WORKS INCREPAIR WORK ON MCC EXERCISE 1,035.50 7512704/01/200801867PERRY HANSONVOLLEYBALL OFFICIAL276.00 7512804/01/200800638JANET GREW HAYMANREIMB FOR MILEAGE 01/08/07 - 10/10/0771.34 04/01/200800638JANET GREW HAYMANREIMB FOR MILEAGE 1/15 -1/2617.17 7512904/01/200803538PATRICK JAMES HUBBARDVOLLEYBALL OFFICIAL1,012.00 7513004/01/200803087SCOTT A JACOBSONREIMB FOR MILEAGE 2/25 - 2/2912.12 7513104/01/200800767KEVIN A JOHNSONREIMB FOR UNIFORMS 3/749.99 7513204/01/200803729KNAAK & KANTRUD PAPROSECUTION & LEGAL SRVS - APRIL16,500.00 7513304/01/200800827L M C I TLMCIT CLAIM #1104449418,460.60 7513404/01/200802785LAW ENFORCEMENT OPPORTUNITIESPARTICIPATION IN POLICE JOB FAIR390.00 7513504/01/200802040GORDON MALLORYDEPT PANCAKE BREAKFAST154.43 7513604/01/200802215JASON MARINOREIMB FOR DRIVING SCHOOL 3/127.02 7513704/01/200803818MEDICAMONTHLY PREMIUM - APRIL148,810.81 7513804/01/200803023JON MELANDERVOLLEYBALL OFFICIAL69.00 7513904/01/200800985METROPOLITAN COUNCILWASTEWATER - APRIL206,197.53 7514004/01/200804057MIDLAND GLASS CO.WALL MIRRORS MCC EXERCISE AREA5,290.00 7514104/01/200801085MN LIFE INSURANCEMONTHLY PREMIUM - APRIL3,486.45 7514204/01/200801126MN NCPERS LIFE INSURANCEPERA LIFE INS PR DED MARCH FOR 396.00 7514304/01/200804056MSFCBRECERTIFICATION FEE360.00 7514404/01/200801175CITY OF NORTH ST PAULMONTHLY UTILITIES2,895.95 7514504/01/200803785NORTHDALE CONSTRUCTION CO, INCPROJ 06-10 COTTAGEWOOD FINAL 14,762.81 7514604/01/200801202NYSTROM PUBLISHING CO INCCITY NEWSLETTER3,494.00 7514704/01/200802300OAKDALE LOCKSMITHSKEYS7.67 7514804/01/200800001ONE TIME VENDORREFUND R WOLFE AMB 084471,495.22 7514904/01/200800001ONE TIME VENDORREFUND A DAVIS AMB 0722671,068.00 7515004/01/200800001ONE TIME VENDORREFUND S ARNOLD AMB 072240318.45 7515104/01/200800001ONE TIME VENDORREFUND D O'HARA MEMBERSHIP298.20 7515204/01/200800001ONE TIME VENDORREFUND B COLLINS SOFTBALL DEPOSIT200.00 7515304/01/200800001ONE TIME VENDORREFUND MACKALL ZONING 1241 BEAM150.00 7515404/01/200800001ONE TIME VENDORREFUND R WAGNER HP BENEFIT JAN40.00 7515504/01/200800001ONE TIME VENDORREFUND S SEXE MEDICA-JAN BENEFIT20.00 7515604/01/200800001ONE TIME VENDORREFUND J OCHS BCBS20.00 7515704/01/200800001ONE TIME VENDORREFUND A MUSCATELLO UCARE 17.00 7515804/01/200800001ONE TIME VENDORREFUND JACK & JILL PRESCHOOL 7.00 7515904/01/200801863ROGER PACKERVOLLEYBALL OFFICIAL345.00 7516004/01/200801941PATRICK TROPHIESBASKETBALL END OR YEAR AWARDS4,761.72 7516104/01/200803865STEVE PEARSONVOLLEYBALL OFFICIAL276.00 7516204/01/200803933PETERSON, FRAM & BERGMANCITY OF MAPLEWOOD-LAZARYAN 2/19-321.13 04/01/200803933PETERSON, FRAM & BERGMANCITY OF MAPLEWOOD-LAZARYAN 1/22-63.75 7516304/01/200800396DEPT OF PUBLIC SAFETYREGISTRATION FEE60.00 7516404/01/200801340REGIONS HOSPITALMEDICAL DIRECTION FEE31,835.00 7516504/01/200801387DR. JAMES ROSSINIADMIN FEE FOR STRESS TEST - MARCH100.00 7516604/01/200802663CARL SAARIONVOLLEYBALL OFFICIAL276.00 7516704/01/200801418SAM'S CLUB DIRECTMDSE FOR RESALE481.44 04/01/200801418SAM'S CLUB DIRECTSUPPLIES FOR DANCE AT CARVER GYM396.84 04/01/200801418SAM'S CLUB DIRECTSUPPLIES FOR EDGERTON COMM GYM191.79 04/01/200801418SAM'S CLUB DIRECTSUPPLIES FOR COMMUNITY GYMS162.03 04/01/200801418SAM'S CLUB DIRECTSUPPLIES FOR B-DAY/CHILD CARE 160.38 04/01/200801418SAM'S CLUB DIRECTSUPPLIES B-DAY KIDS CLUB132.06 04/01/200801418SAM'S CLUB DIRECTSUPPLIES FOR CARVER GYM/GYM 112.68 04/01/200801418SAM'S CLUB DIRECTGYM/EASTER EGG HUNT SUPPLIES93.56 04/01/200801418SAM'S CLUB DIRECTB-DAY PROG SUPPLIES34.96 7516804/01/200803073SANDERS WACKER BERGLY INCLANDSCAPE ARCHITECTURAL SRVS-1,003.77 7516904/01/200804043SCHWAN FOOD COMDSE FOR RESALE85.50 7517004/01/200803398SHAMROCK GROUPMDSE FOR RESALE254.00 7517104/01/200801836CITY OF ST PAULCRIME LAB SERVICES - FEB140.00 04/01/200801836CITY OF ST PAULRADIO SERVICE & MAINT - FEB81.22 7517204/01/200801915NANCY STEFFENVOLLEYBALL OFFICIAL69.00 7517304/01/200801538STREICHER'SPRACTICE RIFLE AMMUNITION2,124.68 7517404/01/200801574T.A. SCHIFSKY & SONS, INCPROJ 07-14 FERNDALE/GERANIUM 54,279.38 7517504/01/200803598PAUL THEISENREIMB FOR UNIFORMS/PARKING 1/14-342.09 7517604/01/200801671U S DIARYMONTHLY PLANNING GUIDE/PRINTING 420.51 7517704/01/200803334UNIQUE PAVING MATERIALS CORPWINTER PATCHING MATERIAL216.73 04/01/200803334UNIQUE PAVING MATERIALS CORPWINTER PATCHING MATERIAL189.78 04/01/200803334UNIQUE PAVING MATERIALS CORPWINTER PATCHING MATERIAL182.75 04/01/200803334UNIQUE PAVING MATERIALS CORPWINTER PATCHING MATERIAL159.32 04/01/200803334UNIQUE PAVING MATERIALS CORPWINTER PATCHING MATERIAL158.15 04/01/200803334UNIQUE PAVING MATERIALS CORPWINTER PATCHING MATERIAL84.35 7517804/01/200802464US BANKFUNDS FOR ATM4,000.00 7517904/01/200803465NANCY E VAN KAMPENINSTRUCTOR FEES640.00 04/01/200803465NANCY E VAN KAMPENINSTRUCTOR FEE 1/29 - 3/18512.00 7518004/01/200801750THE WATSON CO INCMDSE FOR RESALE571.81 04/01/200801750THE WATSON CO INCMDSE FOR RESALE474.37 04/01/200801750THE WATSON CO INCMDSE FOR RESALE424.92 7518104/01/200801872MARK WEBERVOLLEYBALL OFFICIAL276.00 7518204/01/200803378MATT WOEHRLEREIMB FOR SAFETY BOOTS 3/24159.37 7518304/01/200803948AARON WULFFBALLROOM INSTRUCTOR FEE MAR-406.00 7518404/01/200803809CASIE WYFFELSINSTRUCTOR FEE 3/1332.00 7518504/01/200803972YAHOOSUBPOENA COMPLIANCE FEE 20.00 7518604/01/200801807SUSAN ZWIEGREIMB FOR MILEAGE 3/11 - 3/1333.33 717,956.64 87Checks in this report. CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 3/20/20083/24/2008FriMN State TreasurerDrivers License/Deputy Registrar(city clrk)14,388.94 3/20/20083/24/2008ICMA (Vantagepointe)Deferred Compensation24,043.31 3/20/20083/24/2008MN Dept of Natural ResourcesDNR electronic licenses1,249.00 3/20/20083/24/2008ICMA (Vantagepointe)Retiree Health Savings3,593.23 3/24/20083/25/2008MonMN State TreasurerDrivers License/Deputy Registrar(city clrk)13,440.00 3/24/20083/25/2008PERAPERA71,129.55 3/24/20083/25/2008US TreasurerFederal Payroll Tax (FICA)89,895.20 3/25/20083/26/2008TuesMN State TreasurerDrivers License/Deputy Registrar(city clrk)15,137.75 3/25/20083/26/2008ARC AdministrationHRA Flex plan1,265.32 3/25/20083/26/2008Labor UnionsUnion Dues4,419.61 3/25/20083/26/2008MN State TreasurerState Payroll Tax17,223.83 3/25/20083/26/2008WI Dept of RevenueState Payroll Tax1,088.01 3/26/20083/27/2008WedMN State TreasurerDrivers License/Deputy Registrar(city clrk)16,130.25 3/27/20083/28/2008ThursMN State TreasurerDrivers License/Deputy Registrar(city clrk)15,330.94 3/27/20083/28/2008Pitney BowesPostage2,985.00 TOTAL291,319.94 *Detailed listing of VISA purchases is attached. Check Register City of Maplewood 04/04/2008 CheckDateVendorDescriptionAmount 7518703/31/200803738BETHEL & ASSOCIATES, PARETAINER FOR LEGAL SERVICES - 6,600.00 7518804/01/200803886MINNESOTA SECRETARY OF STATEUCC SEARCH170.00 7518904/08/200800111ANIMAL CONTROL SERVICES INCPATROL & BOARDING FEE 3/17 - 3/24906.55 7519004/08/200800131ASPEN EQUIPMENT COFUEL CHARGE34.08 7519104/08/200800353CURTIS 1000STATIONERY ORDER7,289.08 7519204/08/200801018MINNEAPOLIS FINANCE DEPTAUTO PAWN SYSTEM - JAN463.00 7519304/08/200801337RAMSEY COUNTY-PROP REC & REVBRIDGE INSPECTION FEE190.00 7519404/08/200801360REINHART FOODSERVICEMDSE FOR RESALE336.68 7519504/08/200801190XCEL ENERGYELECTRIC & GAS UTILITY12,386.25 7519604/08/200803833ADVANCED PUBLIC SAFETYELECT TICKET WRITING SOFTWARE & 4,500.00 04/08/200803833ADVANCED PUBLIC SAFETYPRINTERS - ELECT TICKET WRITING 815.20 7519704/08/200802411ALEX AIR APPARATUS INCREPAIR HURST TOOL55.75 7519804/08/200804008AMERITASMONTHLY PREMIUM - APRIL9,265.72 7519904/08/200801936CHAD BERGOREIMB FOR INTERNET63.15 7520004/08/200804021BOYER FORD TRUCKS, INC.STERLING LT 9500 CHASSIS79,308.30 7520104/08/200800216BRIGGS & MORGAN, P.A.PROFESSIONAL SERVICES5,250.00 7520204/08/200803109CLIA LABORATORY PROGRAMCERTIFICATE FEE150.00 7520304/08/200803658CHARLES DEAVERREIMB FOR MILEAGE 1/1 -1/2132.02 7520404/08/200800358DGM INC.TOW CHARGES1,193.91 7520504/08/200800451EGAN COMPANIES INCREPAIR HEATER STATION 71,856.54 7520604/08/200800471VIRGINIA ERICKSONREIMB FOR BOOTS89.99 7520704/08/200802396SHANN FINWALLREIMB FOR TUITION/BOOKS 1/9 -2/271,363.12 7520804/08/200800543GE CAPITALLEASE FOR RICOH 3500 COPIER351.45 7520904/08/200803774MILES HAMREREIMB FOR MILEAGE 1/31 - 3/2149.19 7521004/08/200804061LA CROSSE POLICE DEPARTMENTREGISTRATION FEE175.00 7521104/08/200800393DEPT OF LABOR & INDUSTRYMONTHLY SURTAX - MARCH 3698131600460.45 7521204/08/200800932MAPLEWOOD BAKERYMDSE FOR RESALE388.63 7521304/08/200802823JERROLD MARTINREIMB FOR MEAL 3/197.75 7521404/08/200802530MCKINZIE METRO APPRAISALAPPRAISAL FEE250.00 7521504/08/200804060MES - MIDAMSCBA PARTS984.06 7521604/08/200804038METRO-CLEANING SERVICES, INC.CLEANING REFRIGERATION COILS MCC825.37 7521704/08/200804007MINNESOTA DEPT OF HEALTHPERMIT FOR PROJ 07-21150.00 7521804/08/200801088MN POLLUTION CONTROL AGENCYPERMIT FOR PROJ 07-21240.00 7521904/08/200803861NORTWEST LASERS, INCREPAIR OF SURVEY EQUIP190.00 04/08/200803861NORTWEST LASERS, INCREPAIR OF SURVEY EQUIP190.00 04/08/200803861NORTWEST LASERS, INCMISC ENG SUPPLIES140.85 7522004/08/200800001ONE TIME VENDORREFUND ARBY'S - CLOSED 599.50 7522104/08/200800001ONE TIME VENDORREFUND R URBANIAK STATE TOURN280.00 7522204/08/200800001ONE TIME VENDORREFUND A ENGSTROM ADULT 150.00 7522304/08/200800001ONE TIME VENDORREFUND K SMITH STATE TOURN140.00 7522404/08/200800001ONE TIME VENDORREFUND J MARTIN BCBS PMT68.00 7522504/08/200800001ONE TIME VENDORREFUND S LARKIN BCBS PMT60.00 7522604/08/200800001ONE TIME VENDORREFUND T VERHULST - AMB 0402224650.00 7522704/08/200800001ONE TIME VENDORREFUND L HALWEG - PASSPORT35.00 7522804/08/200800001ONE TIME VENDORREFUND C HARSHMAN - PASSPORT35.00 7522904/08/200800001ONE TIME VENDORREFUND R ELDRIDGE UCARE BENEFIT20.00 7523004/08/200801295PREMIER BANKSAFE DEPOSIT BOX 00424 RENT120.00 7523104/08/200804053PROFESSIONAL DRAIN SRVS, INC.PROJ 07-25 SEWER INSPECTIONS3,262.00 7523204/08/200801931RAMSEY COUNTY FAIRCHARITABLE GAMBLING AWARD1,700.00 7523304/08/200803840REAL LIFE VIDEOVIDEO TECHNICIAN SERVICES - MARCH1,021.50 7523404/08/200801340REGIONS HOSPITALMEDICAL SUPPLIES988.50 7523504/08/200803446RICK JOHNSON DEER & BEAVER INCDEER REMOVAL - MARCH100.00 7523604/08/200801373AUDRA ROBBINSREIMB FOR MILEAGE 1/2 - 3/2059.59 7523704/08/200802741ROETTJER EMBROIDERYINSTRUCTOR SWEATSHIRTS299.00 7523804/08/200801409S.E.H.PROJ 07-24 ENGINEERING FEES17,420.67 04/08/200801409S.E.H.PROJ 06-05 ENGINEERING FEES10,910.03 04/08/200801409S.E.H.PROJ 04-21 ENGINEERING FEES8,841.47 04/08/200801409S.E.H.PROJ 07-27 ENGINEERING FEES3,858.60 04/08/200801409S.E.H.PROJ 07-01 ENGINEERING FEES3,707.43 04/08/200801409S.E.H.PROJ 07-19 ENGINEERING FEES2,243.91 04/08/200801409S.E.H.PROJ 07-19 ENGINEERING FEES1,483.49 04/08/200801409S.E.H.PROJ 02-07 ENGINEERING FEES620.16 04/08/200801409S.E.H.PROJ 06-05 ENGINEERING FEES245.49 04/08/200801409S.E.H.PROJ 06-02 ENGINEERING FEES125.64 7523904/08/200801418SAM'S CLUB DIRECTDAY CARE & B-DAY PROG SUPPLIES116.21 7524004/08/200803879SANSIOEMS RUNSHEETS/SUBSCRIPTION-614.60 04/08/200803879SANSIOEMS RUNSHEETS/SUBSCRIPTION APRIL614.60 7524104/08/200800198ST PAUL REGIONAL WATER SRVSWATER UTILITY1,386.05 7524204/08/200801550SUMMIT INSPECTIONSELECTRICAL INSPECTIONS2,328.80 7524304/08/200801615THERMO-DYNE, INC.REPAIR OF EXERCISE EQUIP MCC2,306.72 7524404/08/200800529UNION SECURITY INSURANCE COSTD PLAN 4043120-1 APRIL1,678.25 04/08/200800529UNION SECURITY INSURANCE COLTD PLAN 4043120-2 APRIL1,476.13 7524504/08/200803334UNIQUE PAVING MATERIALS CORPWINTER PATCH MATERIAL255.39 7524604/08/200802464US BANKFUNDS FOR ATM6,000.00 7524704/08/200801750THE WATSON CO INCMDSE FOR RESALE440.60 04/08/200801750THE WATSON CO INCMDSE FOR RESALE310.70 212,695.12 61Checks in this report. CITY OF MAPLEWOOD Disbursements via Debits to Checking account TransmittedSettlement DateDatePayeeDescriptionAmount 3/28/20083/29/2008FriMN State TreasurerDrivers License/Deputy Registrar(city clrk)23,731.13 3/28/20083/29/2008MN Dept of Natural ResourcesDNR electronic licenses864.50 3/28/20083/29/2008ARC AdministrationDCRP & Flex plan payments4,066.27 3/31/20084/1/2008MonMN Dept of Natural ResourcesDNR electronic licenses13,137.50 03/31/0804/01/08TuesMN State TreasurerDrivers License/Deputy Registrar(city clrk)22,132.12 03/31/0804/01/08US Bank VISA One Card*Credit Card Billing Fee2,316.91 04/01/0804/02/08WedMN State TreasurerDrivers License/Deputy Registrar(city clrk)34,103.67 04/01/0804/02/08US Bank VISA One Card*Purchasing Card Items47,881.72 04/02/0804/03/08ThursMN State TreasurerDrivers License/Deputy Registrar(city clrk)13,527.50 TOTAL161,761.32 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 04/04/08HJELLE, ERIK416.42 04/04/08JUENEMANN, KATHLEEN416.42 04/04/08NEPHEW, JOHN416.42 04/04/08ROSSBACH, WILLIAM416.42 04/04/08COPELAND, EUGENE3,268.80 04/04/08RYDEL, HARRIET1,565.60 04/04/08CHRISTENSON, SCOTT1,738.95 04/04/08FARR, LARRY2,350.87 04/04/08JAHN, DAVID1,737.97 04/04/08ARNOLD, AJLA1,216.00 04/04/08RAMEAUX, THERESE2,448.12 04/04/08FORMANEK, KAREN1,623.41 04/04/08MITTET, ROBERT3,366.86 04/04/08AFFOLTER, PENNY2,509.90 04/04/08ANDERSON, CAROLE1,907.51 04/04/08DEBILZAN, JUDY1,161.29 04/04/08JACKSON, MARY2,220.84 04/04/08KELSEY, CONNIE2,059.20 04/04/08FRY, PATRICIA1,844.46 04/04/08GUILFOILE, KAREN3,491.86 04/04/08KROLL, LISA1,647.84 04/04/08MORSON, JOHN503.82 04/04/08SCHMIDT, DEBORAH2,109.44 04/04/08SPANGLER, EDNA1,072.65 04/04/08CORTESI, LUANNE991.74 04/04/08JAGOE, CAROL1,778.86 04/04/08KELLY, LISA374.93 04/04/08LARSON, MICHELLE1,209.42 04/04/08MECHELKE, SHERRIE1,041.49 04/04/08MOY, PAMELA977.81 04/04/08OSTER, ANDREA1,781.19 04/04/08WEAVER, KRISTINE1,949.35 04/04/08CORCORAN, THERESA1,776.55 04/04/08PALANK, MARY1,778.86 04/04/08POWELL, PHILIP2,667.29 04/04/08RICHIE, CAROLE1,783.48 04/04/08SVENDSEN, JOANNE1,964.99 04/04/08THOMALLA, DAVID4,429.00 04/04/08ABEL, CLINT2,506.28 04/04/08ALDRIDGE, MARK2,612.80 04/04/08BAKKE, LONN2,553.60 04/04/08BARTZ, PAUL3,360.53 04/04/08BELDE, STANLEY2,600.93 04/04/08BENJAMIN, MARKESE1,869.19 04/04/08BIERDEMAN, BRIAN2,826.11 04/04/08BOHL, JOHN2,778.38 04/04/08BUSACK, DANIEL3,059.11 04/04/08COFFEY, KEVIN2,506.28 04/04/08CROTTY, KERRY3,001.20 04/04/08DEMULLING, JOSEPH1,818.63 04/04/08DOBLAR, RICHARD3,404.75 04/04/08FRITZE, DEREK1,741.21 04/04/08GABRIEL, ANTHONY2,745.89 04/04/08HAWKINSON JR, TIMOTHY1,702.40 04/04/08HEINZ, STEPHEN2,963.74 04/04/08HIEBERT, STEVEN2,755.22 04/04/08ISACSON, JEFFREY1,725.48 04/04/08JOHNSON, KEVIN3,682.03 04/04/08KALKA, THOMAS1,499.88 04/04/08KARIS, FLINT3,232.84 04/04/08KONG, TOMMY2,567.20 04/04/08KROLL, BRETT2,506.28 04/04/08KVAM, DAVID3,523.42 04/04/08LANGNER, TODD2,285.21 04/04/08LARSON, DANIEL2,574.82 04/04/08LU, JOHNNIE2,711.89 04/04/08MARINO, JASON2,506.28 04/04/08MARTIN, JERROLD2,720.41 04/04/08MCCARTY, GLEN2,700.45 04/04/08METRY, ALESIA2,597.66 04/04/08NYE, MICHAEL2,579.50 04/04/08OLSON, JULIE1,210.77 04/04/08PALMA, STEVEN2,778.38 04/04/08RABBETT, KEVIN3,587.70 04/04/08RHUDE, MATTHEW2,198.69 04/04/08SHORTREED, MICHAEL3,268.81 04/04/08STEFFEN, SCOTT3,529.47 04/04/08STEINER, JOSEPH2,358.41 04/04/08SYPNIEWSKI, WILLIAM2,423.76 04/04/08SZCZEPANSKI, THOMAS2,660.08 04/04/08TRAN, JOSEPH2,506.28 04/04/08WENZEL, JAY2,565.25 04/04/08XIONG, KAO2,483.20 04/04/08BERGERON, JOSEPH3,588.00 04/04/08DUGAS, MICHAEL2,695.57 04/04/08ERICKSON, VIRGINIA2,719.23 04/04/08FLOR, TIMOTHY3,211.08 04/04/08FRASER, JOHN2,992.71 04/04/08LANGNER, SCOTT2,624.59 04/04/08THEISEN, PAUL3,044.68 04/04/08THIENES, PAUL2,742.89 04/04/08BAUMAN, ANDREW2,009.84 04/04/08DAWSON, RICHARD3,549.41 04/04/08DOLLERSCHELL, ROBERT3,268.80 04/04/08EVERSON, PAUL2,408.60 04/04/08HALWEG, JODI2,297.21 04/04/08MONDOR, MICHAEL192.00 04/04/08NOVAK, JEROME2,514.80 04/04/08OLSON, JAMES2,492.22 04/04/08PERBIX, CHARLES2,073.01 04/04/08PETERSON, ROBERT3,438.81 04/04/08RICHARDSON, ANDREA1,998.35 04/04/08SEDLACEK, JEFFREY2,796.78 04/04/08STREFF, MICHAEL2,314.23 04/04/08SVENDSEN, RONALD3,184.15 04/04/08GERVAIS-JR, CLARENCE3,342.04 04/04/08LUKIN, STEVEN4,016.18 04/04/08ZWIEG, SUSAN2,108.55 04/04/08AHL, R. CHARLES5,125.59 04/04/08FINWALL, SHANN2,581.35 04/04/08KNUTSON, LOIS1,745.35 04/04/08KONEWKO, DUWAYNE3,059.51 04/04/08NIVEN, AMY1,332.42 04/04/08PRIEFER, WILLIAM2,645.79 04/04/08BRINK, TROY2,200.93 04/04/08BUCKLEY, BRENT1,665.35 04/04/08DEBILZAN, THOMAS2,267.65 04/04/08EDGE, DOUGLAS2,367.90 04/04/08HAMRE, MILES424.00 04/04/08JONES, DONALD2,337.15 04/04/08MEYER, GERALD2,102.59 04/04/08NAGEL, BRYAN2,486.01 04/04/08OSWALD, ERICK2,547.21 04/04/08RUNNING, ROBERT2,066.15 04/04/08TEVLIN, TODD2,204.93 04/04/08BURLINGAME, NATHAN1,750.67 04/04/08DUCHARME, JOHN2,433.34 04/04/08ENGSTROM, ANDREW2,321.24 04/04/08GAYNOR, VIRGINIA2,182.96 04/04/08JACOBSON, SCOTT2,108.55 04/04/08JAROSCH, JONATHAN2,570.89 04/04/08KREGER, JASON1,976.36 04/04/08KUMMER, STEVEN2,995.04 04/04/08LINDBLOM, RANDAL3,288.46 04/04/08SCHREMPP, ANTHONY110.33 04/04/08THOMPSON, MICHAEL3,107.82 04/04/08WACHAL, KAREN848.80 04/04/08ZIEMAN, SCOTT99.00 04/04/08EDSON, DAVID2,215.97 04/04/08HINNENKAMP, GARY2,246.09 04/04/08MARUSKA, MARK3,000.18 04/04/08NAUGHTON, JOHN1,975.75 04/04/08NOVAK, MICHAEL2,006.15 04/04/08SCHINDELDECKER, JAMES2,008.46 04/04/08BIESANZ, OAKLEY1,403.89 04/04/08DEAVER, CHARLES305.20 04/04/08GERNES, CAROLE224.95 04/04/08HAYMAN, JANET1,301.93 04/04/08HUTCHINSON, ANN2,472.00 04/04/08EKSTRAND, THOMAS3,600.06 04/04/08SAMUELSON, MICHAEL1,809.59 04/04/08SINDT, ANDREA1,884.55 04/04/08THOMPSON, DEBRA710.62 04/04/08YOUNG, TAMELA1,758.95 04/04/08ROBERTS, KENNETH3,083.49 04/04/08BRASH, JASON1,715.75 04/04/08CARVER, NICHOLAS3,027.38 04/04/08FISHER, DAVID3,938.72 04/04/08RICE, MICHAEL2,346.15 04/04/08SWAN, DAVID2,414.95 04/04/08WELLENS, MOLLY1,423.51 04/04/08BERGER, STEPHANIE357.75 04/04/08FRANK, PETER217.00 04/04/08OHLHAUSER, MEGHAN956.25 04/04/08ROBBINS, AUDRA2,439.87 04/04/08SHERRILL, CAITLIN613.88 04/04/08TAUBMAN, DOUGLAS3,115.54 04/04/08TAYLOR, JAMES1,912.50 04/04/08GERMAIN, DAVID2,015.39 04/04/08HAAG, MARK2,087.15 04/04/08NADEAU, EDWARD3,061.98 04/04/08NORDQUIST, RICHARD2,263.40 04/04/08SCHULTZ, SCOTT2,324.65 04/04/08ANZALDI, MANDY1,612.33 04/04/08BERGLUND, DANIEL308.00 04/04/08BRENEMAN, NEIL1,657.89 04/04/08CRAWFORD - JR, RAYMOND552.00 04/04/08EVANS, CHRISTINE1,039.72 04/04/08FABIO-SHANLEY, MICHAEL157.50 04/04/08GLASS, JEAN1,982.54 04/04/08GROPPOLI, LINDA472.50 04/04/08HANSEN, LORI2,490.13 04/04/08HER, CHONG384.00 04/04/08HOFMEISTER, MARY867.71 04/04/08PELOQUIN, PENNYE562.91 04/04/08SCHOENECKER, LEIGH296.00 04/04/08STAPLES, PAULINE3,028.20 04/04/08SWINTEK-MOORE, JENNIFER1,280.31 04/04/08VANG, TIM348.00 04/04/08ZIELINSKI, JUDY38.50 04/04/08BIGGS, ANNETTE60.00 04/04/08BRUSOE, AMY130.15 04/04/08BRUSOE, CRISTINA243.27 04/04/08BUCKLEY, BRITTANY125.01 04/04/08DUNN, RYAN953.06 04/04/08ERICKSON-CLARK, CAROL47.50 04/04/08FONTAINE, KIM951.58 04/04/08GIEL, NICOLE187.00 04/04/08GREDVIG, ANDERS280.19 04/04/08HORWATH, RONALD2,439.87 04/04/08IRISH, PETER82.88 04/04/08KRONHOLM, KATHRYN846.70 04/04/08KURZHAL, ALISON126.75 04/04/08LAMEYER, ZACHARY119.00 04/04/08MATHEWS, LEAH55.83 04/04/08PROESCH, ANDY340.38 04/04/08SMITH, ANN295.50 04/04/08TAYLOR, JASON27.00 04/04/08TUPY, HEIDE254.40 04/04/08TUPY, MARCUS330.75 04/04/08WOLFGRAM, MARY283.40 04/04/08WOLFGRAM, TERESA27.00 04/04/08GIERNET, ASHLEY248.00 04/04/08HER, SHILLAME51.75 04/04/08HOLMGREN, STEPHANIE76.88 04/04/08SATTLER, MELINDA395.30 04/04/08TOLENTINO, LISA1,194.38 04/04/08BEHAN, JAMES1,939.87 04/04/08DOUGLASS, TOM1,217.08 04/04/08GADOW, ANNA54.15 04/04/08PATTERSON, ALBERT1,240.12 04/04/08PRINS, KELLY1,162.62 04/04/08REILLY, MICHAEL1,807.75 04/04/08VANG, HUE149.00 04/04/08AICHELE, CRAIG2,064.39 04/04/08PRIEM, STEVEN2,256.55 04/04/08WOEHRLE, MATTHEW1,867.75 04/04/08BERGO, CHAD2,355.83 04/04/08FOWLDS, MYCHAL2,686.82 04/04/08FRANZEN, NICHOLAS1,780.66 100491904/04/08LONGRIE, DIANA473.15 100492004/04/08MORIN, TROY153.00 100492104/04/08WELCHLIN, CABOT2,805.84 100492204/04/08JUNGMANN, BERNARD1,590.61 100492304/04/08SOUTTER, CHRISTINE1,101.26 100492404/04/08HALL, KATHLEEN138.75 100492504/04/08HOLDER, MOLLY36.00 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INC$16.40MICHAEL SHORTREED 03/26/200803/27/2008FONDDULAC TRBL CCLG BS$25.00MICHAEL SHORTREED 03/26/200803/28/2008UNIFORMS UNLIMITED INC$14.93MICHAEL SHORTREED 03/26/200803/28/2008CENTURY COLLEGE-BO$80.00MICHAEL SHORTREED 03/13/200803/17/2008OFFICE MAX$96.80PAULINE STAPLES 03/15/200803/17/2008INNOVATIVE COLOR PRINTING$136.41PAULINE STAPLES 03/17/200803/19/2008INNOVATIVE COLOR PRINTING$178.71PAULINE STAPLES 03/26/200803/28/2008INNOVATIVE COLOR PRINTING$224.01PAULINE STAPLES 03/15/200803/17/2008DE LAGE LANDEN OP01 OF 01$626.43JOANNE M SVENDSEN 03/21/200803/24/2008LOFFLER COMPANIES INC$259.86JOANNE M SVENDSEN 03/25/200803/28/2008TEAM SPORTING GOODS, I$920.00JAMES TAYLOR 03/18/200803/20/2008TEES PLUS$108.00JOE TRAN 03/18/200803/19/2008S & T OFFICE PRODUCTS$174.14KAREN WACHAL 03/19/200803/20/2008S & T OFFICE PRODUCTSKAREN WACHAL 03/20/200803/24/2008S & T OFFICE PRODUCTS$75.52KAREN WACHAL 03/25/200803/27/2008S & T OFFICE PRODUCTS$22.81KAREN WACHAL 03/14/200803/17/2008PIONEER PRESS SUBSCRIPTI$51.74SUSAN ZWIEG 03/24/200803/25/2008AE SIGN SYSTEMS$41.74SUSAN ZWIEG 03/24/200803/26/2008UNIFORMS UNLIMITED INC$108.83SUSAN ZWIEG TOTAL$47,881.72 ItemI2 MEMORANDUM TO:CharlesAhl,ActingCityManager FROM:KarenGuilfoile,DirectorCitizenServices SUBJECT:EastTwinsBabeRuthLease DATE:April9,2008 IntroductionandBackground TheCityhasbeeninanexclusiveLeaseAgreementwithEastTwinsBabeRuth(ETBR)fora portionofWakefieldParkforatleastthepast27years.ThecurrenttenyearLeaseAgreement expiresinJuneofthisyear. RepresentativesoftheETBRhaverequestedthatthecurrentLeaseAgreementberenewedforan additionaltenyears. Inadditiontoprovidingavaluablerecreationalexperiencetomanyyouth,ETBRhavebeen goodstewardsofthepropertymakingseveralpositiveimprovementstothebaseballfield.All improvementsandmaintenanceofthedescribedpropertyhavebeenandshallbethe responsibilityofEastTwinsBabeRuthinaccordancewiththeAgreement. Recommendation ItisrecommendedthattheCityCouncilrenewtheattachedAgreementwithEastTwinsBabe Ruthforaperiodoftenyears. WAKEFIELDPARKUSEAGREEMENT THISAGREEMENT, madeandenteredintothis_____dayof__________,20__,by andbetweentheCITYOFMAPLEWOOD,amunicipalcorporationofthestateofMinnesota, hereinafterreferredtoas"theCity"andtheEastTwinsBabeRuth,aMinnesotacorporation, hereinafterreferredtoas"ETBR"; WHEREAS, theCityistheownerofcertainpropertydescribedbelowandcommonly knownasWakefieldPark;and WHEREAS, ETBRdesirestousesaidpropertyandcontinuetooperateitasaBabeRuth leagueballparkforrecreationalpurposes; NOWTHEREFORE,ETBRANDTHECITYAGREEASFOLLOWS: 1.DESCRIPTIONOFPREMISES.TheCitygrantstoETBRtherighttouse,enjoyandcontrol thefollowingdescribedpremisesinRamseyCounty,Minnesota: WAKEFIELDPARK,subjecttothestreetsandexceptthewest200feet,thesouth____feet oftheSE1/4WesterlyofthecenterlineofProsperityAvenue,inSec.15,T.29,R.22. 2.TERM.Thisagreementisforatermoften(10)yearsbeginningonthedateofexecution. ThisAgreementmayberenewedforanadditionalten(10)yearsfromexpirationthereofand insubsequentten(10)yearincrementsthereafterupontherequestofETBRandapprovalby theCity. 3.CONSIDERATION.ETBRmayusethepropertyhereindescribeduponthepaymentofone dollar($1.00)andthefulfillmentofthetermsstatedhereinafterinparagraph6. 4.PLANNINGANDCONSTRUCTION.Beforemakinganychangesorimprovements,ETBR shallsubmitamasterplanofthepremises,includingacompletelayoutforuseofareas, possibleplayequipment,anticipatedutilities,gradingandidentificationofplantingstothe MaplewoodCityCouncilforapproval.Allimprovementsandconstructionshallbedonein compliancewithapplicableCitycode,ordinancesandlaw.Aspartoftheapprovedplan, ETBRmayattachfixturesorsignsanderectfixturesorstructuressubjecttotheapprovalof theCityinoruponthepremisesinaccordancewithCitycode,ordinancesandlaw. 5.MAINTENANCEOFPREMISES.ETBRshallberesponsibleforthemaintenanceofthe propertyfurnishedunderthisAgreement.ETBRshallmaintainthepropertyingoodrepair andtenantableconditionduringtheperiodofthisAgreementinaccordancewithgoodpark maintenancepractices.TheMaplewoodCityCouncilshallapproveanyenvironmental intrusionswhichmayaffecttheaestheticsofthepark.ETBRshallseetoitthatallutilities andwiresareplacedundergroundwhereverpossibleifpermittedbyCitycode,ordinances andlaw.ETBRassumesfullresponsibilityfortheactsandconductofalleventparticipants andallpersonsadmittedtothepropertybyconsentofETBRorpersonsactingonbehalfof ETBR.ETBRshallbeliabletotheCityforanydamagestopropertyorotherCityproperty causedbysuchparticipantsandpersons.TheCityshallbelikewiseliabletoETBRforany andalldamagetothepropertyorfacilitiescausedbyparticipantsadmittedtothepropertyby consentoftheCityorpersonsactingonbehalftotheCity. 6.ADDITIONALTERMSANDCONDITIONS a.ETBRherebyagreesthatitwillindemnifyandthesavetheCityharmlessfromanyand allclaimsfordamagewhichtheCitymaybeunderlawrequiredtopayforinjuryor damagecausedbythenegligenceofETBR,anyofitsagentsoremployeesbyvirtueof itsoperationandcontrolofthepremises. SEEATTACHEDINDEMNIFICATION/INSURANCEAPPENDIXA b.ETBRagreesthatanyprintedadvertisingfaranyeventwilladvertisethatnoalcoholof anykindmaybebroughtintothepark. c.ETBRagreestoworkwiththeCityforMondaythroughFridaydaytimeandoff-season usageofthepropertyfortheCityofMaplewoodRecreationDepartmentactivitieswhere feasible.TheCity,throughitsCitizenServicesDirector,shallobtainwrittenpermission fromETBRbeforeschedulinganyactivityontheproperty.Ifpermissionisnotgranted andtheissuecannotberesolved,thismattershallberesolvedthroughdisputeresolution. TheCityherebyagreesthatitwillindemnifyandsaveETBRharmlessfromclaimsfor damageorinjurycausedbythenegligenceoftheCityduringtheCity'susageorCity's activitiesontheproperty.Theindemnificationandholdharmlessislimitedtostatutory amounts. d.TheCitymayterminatethisAgreementwithoneyear'swrittennoticeonlyuponproof ETBRhasviolatedthetermsofthisAgreementandsubjecttotheArbitrationClauseset forthbelow. e.ETBRagreestomeetasneededwiththeCityCitizenServicesDirectortodiscussthe operationofthepropertyandtoaddressanyconcernsofeitherpartytothisAgreement. f.ETBRshallfullycomplywithalllaws,ordinances,rulesandregulationsoftheCity,and allfederal,stateandlocalgovernmentagencieshavingjurisdictionoverthefacility. 7.ARBITRATIONAGREEMENTIDISPUTERESOLUTION.TheCityandETBRagreethat intheeventadisputeshallariseregardingtheoperation,continuance,renewalortermination ofthisAgreementandthepartiesareunabletoamicablyresolvetheirdifferences,said disputeshallbelitigatedbeforeaneutralandindependentarbitratoraccordingtothe followingprocedure: a.Anypartymustnotifytheotherparty,inwriting,oftheexistenceofadisagreement, disputeorclaim,statingthenatureofsuchdisagreement,disputeorclaimwith specificity;and b.Onthedateofreceiptofsuchnotice,theCityandETBRshalladviseeachotherofthe identityoftherepresentativewhowillbeavailabletomeetassoonasreasonablypossible (notlaterthanfivebusinessdaysfromthedateofreceiptofthewrittencomplaint)forthe solepurposeofselectingamutuallyacceptablethirdpersontoparticipateinthe resolutionofthedisagreement,disputeorclaim.Thepartyinitiatingthenoticetothis section.shallmakearrangementsforlocationofsuchmeeting;and c.Assoonasreasonablypossiblefollowingtheidentificationofsuchthirdparty(notlater thantenbusinessdaysfromreceiptofthewrittencomplaint),ameetinginvolvingthe representativesofboththeCityandETBRandthethirdparty,shallbeheldatthetime andplacedesignatedbysuchparties.Atsuchmeeting,theidentifieddisagreement, disputeorclaim,shallbeheardandconsideredbythethirdparty. d.Intheeventthat(1)Thepartiesarenotabletoagreeuponselectionofathirdpartyto participateintheresolutionprocessor(2)Eitherpartyrefusestoacceptthedecisions referencedasabove-captioned,thesoleremedyhereundershallbeterminatedofthis agreementpursuanttotheterminationprovisionandamortizationscheduleifapplicable. e.ThecostsandfeesforthethirdpersonshallbeborneequallybetweenETBRandthe City. 8.AMORTIZATION.IfthisAgreementiseitherterminatedornotrenewedafter10years,for anyreason,thepartiesagreethatETBRshallbereimbursedbytheCityforanyandall improvementsmadetotheproperty.Saidreimbursementsshallbecalculatedbysubtracting 5%peryearbasedupontheinvoicevalueofsaidimprovements.Invoiceimprovements meantheamountactuallypaidbyETBRforsaidimprovements.The5%reimbursement shallbeappliedtothecalendaryearinwhichtheinvoicewaspaidandproratedtothedaythe invoicedamountwasactuallypaid. 9.APPLICABLELAW.ThisAgreementshallbeconstruedaccordingtothelawsoftheState ofMinnesota. 10.ENTIREAGREEMENT.ThisAgreementconstitutestheentireAgreementbetweenETBR andtheCity.NoprovisionsofthisAgreementmaybechanged,waivedorterminatedunless doneinwritingexecutedbybothETBRandtheCity. CITYOFMAPLEWOODEASTTWINSBABERUTH,INC. By:_________________________________By:_________________________________ DianaLongrieMichaelSnaza Its:MayorIts:President By:_________________________________ ChuckAhl Its:ActingCityManager INDEMNIFICATION/INSURANCE AppendixA INDEMNIFICATION Tothefullestextentpermittedbylaw,ETBRshallindemnifytheCity,itsmembers,employees, agentsandothersactingontheCity'sbehalf,holdthemharmlessanddefendandprotectthem fromandagainstanyandallloss,damageliability,claim,costorexpense(specificallyincluding attorneys'feesandothercostsandexpensesofinvestigationanddefense)ofanysort,resulting frominjuryordeathtoanypersonorfromlossofordamagetoanyproperty,causedbythe negligenceofETBR,whichoccursinorontheproperty,ontheCity'spropertysurroundingthe subjectproperty(includingtheparkinglotoronpublicpathwaysabuttingtheproperty)during thetermofthisagreementorotherwiseinconnectionwithorarisingoutoftheuse,orfrom injury,deathordamageinanywayconnectedwiththesaleofanyproduct,program,oritems soldbyETBRoritsdesigneeduringtheuseperiodorotherwiseinconnectionwiththeuse resultingfromthenegligenceofETBR. ETBRassumesallliabilitywithrespecttoanycomplaints,violationsorclaimsofAmericans withDisabilitiesActand/orMinnesotaStatutes.363.02,etal,astheseallegationspertainto ETBRconductandETBRagreestosaveharmlessand/orindemnifyCityfromanysuchclaims, includingbutnotlimitedto,costs,expensesandreasonableattorneysfeesarisingoutofETBR's violationofanyoftheAmericanswithDisabilitiesActand/orMinnesotaStatutes.363.02orany otherlaw,statuteorordinance.ItistheintentofETBRtoindemnifytheCityforanycomplaints orviolationsoftheAmericanswithDisabilitiesActorMinnesotaStatutes.363.02,etalwhich mayariseinconnectionwiththeactivitiesofETBR,itsofficers,agentsorinviteeswithrespect touse. GOVERNMENTALLIMITEDLIABILITY NotwithstandinganythingtothecontraryinthisAgreement,theCitydoesnotwaiveany statutorylimitedimmunityfrommunicipaltortliabilityavailabletoitunderMinn.Stat.Ch.466. Suchstatutorylimitedimmunityshallapplywhetheranaction,claim,demandorlawsuitis initiatedbyETBRorbyanythirdparty. INSURANCE WhereapplicableETBRagreestoprovideandmaintainatalltimesduringtheuseperiodsuch insurancecoveragesassetforthinthissectionandtootherwisecomplywiththeprovisionsthat follow: Workers'Compensation:Workers'compensationinsuranceincompliancewithall applicablestatutes.Suchpolicyshallincludeemployers'liabilitycoverageinatleastsuch amountsasarecustomarilyprovidedinworkers'compensationpoliciesissuedin Minnesota. GeneralLiability:"Commercialgeneralliabilityinsurance"coverage(insuranceservices officeformtitle),providingcoverageonan"occurrence"ratherthana"claimsmade" basis,whichpolicyshallinclude,butnotbelimitedto,coverageforbodilyinjury propertydamage,personalinjury,contractualliability(applyingtothisAgreement), independentcontractors,andproducts-completedoperationsliability.Suchcoverage maybeprovidedunderanequivalentpolicyform(orforms)solongassuchequivalent form(orforms)affordscoveragewhichisatleastasbroad.Aninsuranceservicesoffice "comprehensivegeneralliability"policywhichincludesabroadformendorsement GL0404(InsuranceServiceOfficedesignation)shallbeconsideredtobeanacceptable equivalentpolicyform.SuchpolicyshallincludetheCityasAdditionalInsured thereunder. ETBRagreestomaintainatalltimesduringtheperiodofthisAgreementacombined generalliabilitypolicyofatleast$1,000.000.00eachoccurrence,applyingtoliabilityfor bodilyinjury,personalinjury,andpropertydamage,whichcombinedlimitmaybe satisfiedbythelimitaffordedunderitscommercia1generalliabilitypolicy,ofequivalent policy,orbysuchpolicyincombinationwiththelimitsaffordedbyanumbrellaor excessliabilitypolicyorpolicies;provided,thatthecoverageaffordedunderanysuch umbrellaorexcessliabilitypolicyisinallmaterialrespectsatleastasbroadasthat affordedunderanysuchumbrellaorexcessliabilitypolicyisinallrespectsatleastas broadasthataffordedbytheunderlyingcommercialgeneralliabilitypolicy(or equivalentunderlyingpolicy),andfurther,thattheCityisincludedasAdditionalInsured thereunder. Suchcommercialgeneralliabilitypolicyandumbrellaorexcessliabilitypolicy(or policies)mayprovideaggregatelimitsforsomeorallofthecoveragesafforded thereundersolongassuchaggregatelimitshavenot,asofthebeginningoftheuse periodoratanytimeduringtheuseperiod,beenreducedtolessthantherequiredeach occurrencelimitstatedabove,andfurther,thattheumbrellaorexcessliabilitypolicy providescoveragefromthepointthatsuchaggregatelimitsintheunderlyingcommercial generalliabilitypolicybecomereducedorexhausted.Anumbrellaorexcessliability policywhich"dropsdown"torespondimmediatelyoverreducedunderlyinglimits,orin placeofexhaustedunderlyinglimits,butsubjecttoadeductibleor"retention"amount, shallbeacceptableinthisregardsolongassuchdeductibleorretentionamountdoesnot causeETBR'stotaldeductibleorretentionforeachoccurrencetoexceed$10.000.00. AdditionalInsurance:TheCityshallhavetherighttorequirethatETBRsecureany additionalinsurance,oradditionalfeaturetoexistinginsurance,astheCitymay reasonablyrequirefortheprotectionofitsinterestsorthoseofthepublic.ETBRshall proceedwithduediligencetomakeeverygoodfaithefforttopromptlycomplywithany suchadditionalrequirement(s). EvidenceofInsurance:Onorbeforethe_____dayof__________,20__,ETBRshall providetheCitywithevidencethattheinsurancecoveragerequiredhereunderwillbein fullforceandeffectduringuseperiod.Intheeventthatanysuchinsurancerenewsoris terminatedduringtheuseperiod,ETBRshallpromptlyprovidetheCitywithevidence thatsuchcoveragewillberenewedorreplaceduponterminationwithinsurancethat complieswiththeseprovisions.Suchevidenceofinsuranceshallbeintheformofa standardcertificateofinsurance,orinsuchotherformattheCitymayreasonably request,andshallcontainsufficientinformationtoallowtheCitytodeterminewhether thereiscompliancewiththeseprovisions.AttherequestoftheCity,ETBRshall,in additiontoprovidingsuchevidenceofinsurance,promptlyfurnishtheCitywitha complete(andifsorequested,insurer-certified)copyofeachinsurancepolicyintendedto providecoveragerequiredhereunder.Allsuchpoliciesshallbeendorsedtorequirethat theinsurerprovideatleast30daysnoticetotheCitypriortotheeffectivedateofthe policycancellation,non-renewalormaterialadversechangeincoverageterms. Insurers;Policies:Allpoliciesofinsurancerequiredhereundershallbeissuedby financiallyresponsibleinsurer,andallsuchinsurersmustbeacceptabletotheCity.Such acceptancebytheCityshallnotbeunreasonablywithheldordelayed.Aninsurerwitha currentA.M.BestCompanyratingofatleastA:VIIshallbeconclusivelydeemedtobe acceptable.Inallotherinstances,theCityshallhave15businessdaysfromthedayof receiptofETBR'sevidenceofinsurancetoadviseETBRinwritingofanyinsurerthatis notacceptabletotheCity.IftheCitydoesnotrespondinwritingwithinthe15day period,ETBR'sinsurer(s)shallbedeemedtobeacceptabletotheCity. Noncompliance:IntheeventofthefailureofETBRtomaintainsuchinsuranceand/orto furnishsatisfactoryevidencethereofasrequiredherein,theCityshallhavetherightto purchasesuchinsuranceonbehalfofETBR,whichagreestoprovideallnecessaryand appropriateinformationthereforeandtopaythecostthereoftotheCityimmediately uponpresentationoftheinvoice. LossInformation:AttherequestoftheCity,ETBRshallpromptlyfurnishloss informationconcerningallliabilityclaimsbroughtagainstETBR(oranyotherinsured underETBR'spolicies)thatmayaffecttheamountofliabilityinsuranceavailableforthe benefitandprotectionoftheCityunderthissection.Suchlossinformationshallinclude suchspecificsandbeinsuchformastheCitymayreasonablyrequire. ReleaseandWaiver:ETBRagreestorelyentirelyuponitsownpropertyinsurancefor recoverywithrespecttoanydamage,lossorinjurytotheirpropertyinterests.Unless suchdamage,lossorinjuryisduetothenegligentactsoftheCity,itsagents,employees orduringaCitysponsoredevent. InsuranceTerms:InsurancetermsnototherwisedefinedinthisAgreementshallbe interpretedconsistentwithinsuranceindustryusage. ItemI3 MEMORANDUM TO:ChuckAhl,ActingCityManager KarenGuilfoile,DirectorCitizenServices FROM:DougTaubman,RecreationProgramCoordinator DATE:April9,2008 SUBJECT: CitizenServicesRecreationAgreementforAdultSoftballOfficialCoordinator INTRODUCTION Therecreationdivisioncoordinatesanadultsoftballprogramconsistingof140teamsplayingin thesummerandfallleagues.TheSoftballOfficialCoordinatorassignsumpirestoapproximately 850summerleaguegamesand250fallleaguegames.Theumpiresareindependentcontractors whoworkfortheSoftballOfficialCoordinator. BACKGROUND SincetheinceptionoftheMaplewoodParksandRecreationadultsoftballprogramwehave contractedwithanofficialcoordinator.Since2001wehavecontractedwithMikeMiller (IndependentSportsNetwork)toprovidetheCitywithumpires.Theprimaryadvantagesof hiringacoordinatorofofficialsaremoreefficientuseofstafftimeandthecoordinators expertiseinsecuringqualifiedumpiresforourprogram. RECOMMENDATION Staffrecommendsthatthecitycouncilapprovethehiringofanadultsoftballofficialcoordinator asacontractemployeetobecompensatedaccordingtotheattachedOfficialCoordinators contract. IndependentContractor AgreementforSoftballOfficialCoordinator TheCityofMaplewood(hereinafterreferredtoasCity)andtheSoftballOfficialCoordinator, independentcontractor,(hereinafterreferredtoasCoordinator)haveenteredintothiscontract wherebyContractorwillprovideservicestotheCityasSoftballOfficialCoordinator. TheSoftballOfficialCoordinator,independentcontractor,shallperformthefollowingservices: 1.TheCoordinatorwillberesponsibleforrecruiting,assigningandsupervisingsoftball officials; 2.TheCoordinatorwillberesponsibleforthegeneralorganizationandadministrationof officialschedulingandrecordkeeping; 3.TheCoordinatorwillmaintainaccuraterecordsanddataconcerningeachofficial; 4.TheCitywillprovidetheCoordinatorwithLeaguerules,schedules,andother documentationneededtoproperlyperformCoordinatorsresponsibilities; 5.TheCoordinatorwillattendcoachesandofficialsmeetingsasCoordinatorsschedule permits; 6.TheCoordinatorwillalsoattendprotesthearingsasamemberoftheProtest Committee; 7.TheCoordinatorwillprovideinputastotheoverallimprovementoftheSoftball Program; 8.TheCoordinatorisresponsibleforassistingtheCitywithsupervisionofofficialson gamedays; 9.TheCoordinatorshallensurethatallofficialsareMRPA-USSSAcertified; TheSoftballOfficialCoordinator,independentcontractor,willbecompensatedasfollows: 1.Thepaymentforservicesshallbeforwarded,approximatelyeverytwoweeks,upon receiptofaninvoicefromtheindependentcontractor; a)Payshallbe$24.50perfulfilledgameassignment(includingforfeits);this paymentincludesthecoordinatorsfeeandtheumpiresfee; b)Gamescanceledbytheumpireatthefieldwillbepaidattherateof$6.125per scheduledgame,buttheumpireshallreceiveaminimumof$24.50forgoingtothefield; c)Whenumpiresarenotifiedofcanceledgamesduetoinclementweathereither beforegoingtothefieldorbefore5:00PMthechargewillbe$2.00pergame canceled; d)Gamescanceled,before5:00PM,forreasonsotherthaninclementweather,whichwill bemadeupatalaterdate,willresultinachargeof$2.00withthefollowingexceptions: 1)Gamescanceledthathaveascheduledgamebeforeandafterthe canceledgamewillbecharged$24.50; 2)Gamescanceledthatresultintheumpirebeingscheduledforonegame; thechargewillbe$36.75forthatgame. TheCityandCoordinatoragreeasfollows: 1.ThattheCoordinatorisanindependentcontractorandnotanemployeeoftheCity; 2.ThattheCoordinatorisresponsibleforpaymentoffederal,FICAandstateincometaxesandthatthe Citywillnotbewithholdingsuchtaxes; 3.ThattheCoordinatorisnotcoveredunderMinnesotaUnemploymentCompensationRulesand agreesthattheCoordinatorhasnoclaimforbenefitsundersuchwhenthiscontractis terminated; 4.ThattheCoordinatorwillprovidetheCitywithacompletedW-9priortocommencing services; 5.ThattheCitywillprovideForm1099toCoordinatorreflectingtotalremittancespaidtothe Coordinatorforanyapplicablecalendaryear.The1099willberemittedtothecoordinatorbyJanuary31 oftheyearfollowingtheyearinwhichremittancesaremade; 6.TheCoordinatorwillprovideitsownequipmenttoperformtheduties; 7.TheCoordinatorwillgovernitsownhoursinordertoadequatelycompletethiscontract; 8.TheCoordinatorshallstatetotheCitywhetherornotitshallobtainhisownworkers compensationinsuranceandallotherinsurancenecessaryforcompletionofthecontract; ThisAgreementisforthe2008summerandfallsoftballseasons. ThisAgreementshallterminateimmediatelyintheeventtheCoordinatorshallresignor nolongerbeabletofulfilltherequirementsofthiscontract.Eitherpartymayterminate thisContractwithoutcause,uponthirty(30)dayswrittennoticetotheotherparty. INWITNESSWHEREOF,thepartieshaveexecutedtheAgreement,this_____dayof _______,2008. THECITYOFMAPLEWOOD By_______________________ __________________________ COORDINATOR Agenda Item I4 MEMORANDUM TO:ActingCityManager FROM:TomEkstrand,SeniorPlanner ConditionalUsePermitReview SUBJECT: LOCATION:297CenturyAvenueSouth PROJECT:RamseyCountyCorrectionalFacility DATE:April4,2008 INTRODUCTION Theconditionalusepermit(CUP)fortheRamseyCountyCorrectionalFacilityisdueforreview. TheCUPisfortheexpansionofthefacilitywhichisnowunderway.Thisprojectconsistsofa 56,500-square-footadditiontotheexisting130,837-square-footfacility.Theexpansionincludes newinmatehousing,theexpansionofoffices,enlargeddockfacilities,anexpandedinmate exerciseyard,anexpandedparkingand,ingeneral,overallfacilityimprovements. BACKGROUND December9,1991:ThecitycouncilapprovedaCUPfortheRamseyCountyCorrectionalFacility inmate-housingexpansion. March11,1996:ThecitycouncilapprovedaCUPamendmentforthecountytoquitfarmingand cattleraisingandswitchtoplantnurseryoperations. November13,2001:ThecitycouncilapprovedaCUPandthedesignplansforthePondsof BattleCreekGolfCourse. March26,2007:ThecitycouncilapprovedtheCUPforthefacility s current expansion. DISCUSSION Theexpansionisnowunderwayaccordingtoplan.Staffisnotawareofanyproblemsatthissite. ThecitycouncilshouldreviewthisCUPinoneyeartocheckonprogressandcondition compliance. RECOMMENDATION ReviewtheconditionalusepermitfortheRamseyCountyCorrectionalFacility,locatedat927 CenturyAvenueSouth,againinoneyear. p:sec12-28/RamseyCountyCUPreview408te Attachments: 1.LocationMap 2.SitePlan 3.March26,2007citycouncilminutes Attachment 1 Attachment 2 MINUTES MAPLEWOODCITYCOUNCIL 7:00p.m.Monday,March26,2007 CouncilChambers,CityHall MeetingNo.07-06 L.NEWBUSINESS 2.RamseyCountyCorrectionalFacility(297CenturyAvenueSouth) a.ConditionalUsePermit b.DesignApproval (1)SeniorPlannerEkstrandpresentedthereport. (2)BruceThompson,Asst.Director,RamseyCountyPropertyManagement OfficeintroducedAlCarlson,superintendentofthecorrectionalfacility;Mark LugadisandDanLotingerofBWBRArchitects;JessicaCollinPilarskiofLoucks Assoc.;andJayBiedny,projectmanagerfromRamseyCounty.Mr.Thompson addressedthecouncil. (3)LorraineFischerofthePlanningCommissionpresentedthecommission s findings. (4)LindaOlsonfromtheCommunityDesignReviewBoardpresentedthe reviewboard s findings. CouncilmemberHjellemovedadoptionofthefollowingresolutionapprovingaconditionaluse permitfortheexpansionoftheRamseyCountyCorrectionalFacilitylocatedat297Century AvenueSouth: RESOLUTION07-03-041 CONDITIONALUSEPERMITRESOLUTION WHEREAS,RamseyCountyappliedforaconditionalusepermitfortheexpansionoftheRamsey CountyCorrectionalFacility. WHEREAS,Section44-1092(1)ofthecityordinancesrequiresaconditionalusepermitforany publicserviceorpublicbuildinguse. WHEREAS,thispermitappliestothepropertylocatedat297CenturyAvenueSouth.Thelegal descriptionis: EXPARTSWLYOFNEWAFTONROAD;N ½ OF NE ¼ & EX CRESTVIEW; PART NEOFAFTONRDOFSW ¼ OF NE ¼ & SE ¼ OF NE ¼ & NE ¼ OF SE ¼ (SUBJ TO RDS & PIPE LINE ESMT) IN SEC 12 TN 28 RN 22. WHEREAS,thehistoryofthisconditionalusepermitisasfollows: 1.OnMarch6,2007,theplanningcommissionheldapublichearing.Thecitystaffpublisheda noticeinthepaperandsentnoticestothesurroundingpropertyowners.Theplanning commissiongaveeveryoneatthehearingachancetospeakandpresentwritten statements.Theplanningcommissionalsoconsideredthereportsandrecommendationof citystaff.Theplanningcommissionrecommendedthatthecitycouncilapprovethispermit. March26,2007CityCouncilMeeting1 2.OnMarch26,2007,thecitycouncilconsideredreportsandrecommendationsofthecitystaffand planningcommission. NOW,THEREFORE,BEITRESOLVEDthatthecitycouncilapprovetheabove-described conditionalusepermit,because: 1.Theusewouldbelocated,designed,maintained,constructedandoperatedtobein conformitywiththeCity'sComprehensivePlanandCodeofOrdinances. 2.Theusewouldnotchangetheexistingorplannedcharacterofthesurroundingarea. 3.Theusewouldnotdepreciatepropertyvalues. 4.Theusewouldnotinvolveanyactivity,process,materials,equipmentormethodsof operationthatwouldbedangerous,hazardous,detrimental,disturbingorcauseanuisanceto anypersonorproperty,becauseofexcessivenoise,glare,smoke,dust,odor,fumes,wateror airpollution,drainage,waterrun-off,vibration,generalunsightliness,electricalinterferenceor othernuisances. 5.Theusewouldgenerateonlyminimalvehiculartrafficonlocalstreetsandwouldnot createtrafficcongestionorunsafeaccessonexistingorproposedstreets. 6.Theusewouldbeservedbyadequatepublicfacilitiesandservices,includingstreets, policeandfireprotection,drainagestructures,waterandsewersystems,schoolsandparks. 7.Theusewouldnotcreateexcessiveadditionalcostsforpublicfacilitiesorservices. 8.Theusewouldmaximizethepreservationofandincorporatethesite'snaturalandscenic featuresintothedevelopmentdesign. 9.Theusewouldcauseminimaladverseenvironmentaleffects. Approvalissubjecttothefollowingconditions: 1.Allconstructionshallfollowthesiteplanapprovedbythecity.Thedirectorofthe communitydevelopmentdepartmentmayapproveminorchanges. 2.Theproposedconstructionmustbesubstantiallystartedwithinoneyearofcouncil approvalorthepermitshallbecomenullandvoid. 3.Thecitycouncilshallreviewthispermitinoneyear. 4.Complywithallrequirementsofthecity s assistant fire chief, police department, engineeringdepartmentandbuildingofficialasstatedinthestaffreport. 5.Theapplicantshallremovetheexistingtemporaryofficebuildingaspartofthisfacility expansion. 6.Sitelightsshallbedesignedsothelightsourceisnotvisibleoffsite,shallnotcauseany glarebeyondthepropertylinesandnotexceedmaximumlight-intensityrequirementsof thecityordinance. March26,2007CityCouncilMeeting2 7.Theexpansiontothesouthendoftheparkinglotshallbeinstalledwiththeproposed buildingexpansion. 8.ThefuturedrivewaytoCenturyAvenueisapprovedasproposedandisexpectedtobe builtin2009.Theexistingnortherlydrivewaymustthenberemovedandthisarea restoredaslawn. 9.Thelocationofthefuturegaragesbehindthebuildingisapproved.Theapplicantmust submitthedesignofthesebuildingstothecommunitydesignreviewboardforapproval beforeconstruction. TheMaplewoodCityCouncilapprovedthisresolutiononMarch26,2007. SecondedbyCouncilmemberCaveAyes-all CouncilmemberHjellemoveddesignapprovalfortheplansdate-stampedFebruary5,2007for theexpansionoftheRamseyCountyCorrectionalfacilityat297CenturyAvenueSouth.Approval issubjecttotheapplicantcomplyingwiththefollowingrequirements: 1.Repeatthisreviewintwoyearsifthecityhasnotissuedapermitforthisproject. 2.Beforegettingabuildingpermit,theapplicantshallobtainaconditionalusepermitforthe proposedexpansion. 3.Theapplicantshallremovethetemporaryofficebuildingaspartofthisfacilityexpansion. 4.Beforegettingabuildingpermit,theapplicantshallsubmitarevisedphotometricplan showingthatallnewfreestandinglightsmaintainaheightof25feetorlessasmeasuredfrom groundgradetothetopofthelumen. 5.Beforegettingabuildingpermit,theapplicantshallsubmitarevisedgradinganddrainage planwhichaddressesalltheissuesspelledoutinthecityengineeringreviewdatedMarch7, 2007. 6.Theexpansiontothesouthendoftheparkinglotshallbeinstalledwiththeproposedbuilding expansion. 7.Thelocationofthefuturegaragesbehindthebuildingisapproved.Theapplicantmust submitthedesignofthesebuildingstothecommunitydesignreviewboardforapproval beforeconstruction. 8.Beforegettingabuildingpermit,theapplicantshallsubmitarevisedlandscapeplanshowing thecaliperinchesofthetreestobereplaced.Theplanmustreflectthatthetotalcaliper inchesoftreesreplacedequals25asrequiredbycitycode. 9.Anytrashthatiskeptoutsideshallbekeptintherearofthebuildingoutofthepublic s sight asrequiredbycitycode. 10.Ifanyrequiredworkisnotdonethecitymayallowtemporaryoccupancyif: a.Thecitydeterminesthattheworkisnotessentialtothepublichealth,safetyorwelfare. b.Thecityreceivescashescroworanirrevocableletterofcreditfortherequiredwork. c.Theamountshallbe150percentofthecostoftheunfinishedwork. March26,2007CityCouncilMeeting3 11.WhentheRamseyCountyPublicWorksDepartmentcompletestherelocationofthe driveway,therowoftreesandshrubsthatarealongthestreetfrontageshallbefurtherextended acrossthedrivewayopeningwhentheexistingdrivewayisremoved. 12.Allworkshallfollowtheapprovedplans.Staffmayapproveminorchanges. SecondedbyMayorLongrieAyes-all March26,2007CityCouncilMeeting4 Agenda Item I5 MEMORANDUM TO:ActingCityManager FROM:TomEkstrand,SeniorPlanner FinalPlat SUBJECT: CenturyTrailsCommons PROJECT: LOCATION:LarpenteurandCenturyAvenues DATE:April7,2008 INTRODUCTION Request TheSistersofSt.PaulsMonasteryarerequestingapprovalofthefinalplatfortheirCentury TrailsCommonssubdivisionattheSt.PaulsMonasteryproperty,locatedat2675Larpenteur AvenueEast. ProjectDescription CenturyTrailCommonsisamulti-usedevelopmentincluding,seniorapartments,townhomes,a family-violenceshelterintheexistingmonasterybuildingandafuturemonasterybuilding. BACKGROUND May14,2007:ThecitycouncilapprovedthepreliminaryplatandPUD(plannedunit development)forthemonasterysite(minutesattached).ThePUDdevelopmentplanforthe propertyincludedthefollowing: A50-unittownhousedevelopmentforCommonBondCommunities. A40-unitseniorhousingapartmentbuildingforCommonBondCommunities. TheconversionoftheexistingmonasterybuildingintoaTubmanFamilyAlliancefamily- violenceshelter. Anewmonasterybuilding/residenceforthesisters. March10,2008:Thecitycouncilapprovedtheplansforpublicimprovements(streetsand utilities)fortheCenturyTrailsCommons(St.PaulsMonastery)developmentproject.The councilalsoapprovedthedevelopmentcontractfortheseimprovements. DISCUSSION Theapplicantscivilengineerandsurveyorhavebeenworkingcloselywiththecitys engineeringstafftomeetallrequirementsofthepreliminaryplatandsiteissues.Accordingto MichaelThompson,staffengineer,theapplicanthasmetallcityrequirementsandpaidall necessaryescrows. Therehavebeentwominorchangesfromthepresentationofthepreliminaryplat,however. Oneisthecombinationofthefuture-developmentparcelsouthoftheexistingmonastery buildingwiththeexistingmonasterysite.Thiseliminatesthequestionofwhatthefutureuseof thatundeterminedsitemaybe.Thesecondistheproposalofthe90-foot-wideparcel(Lot1, Block2)alongthesouthwesterlylotline.This90-foot-wideparcelwouldbecreatedforpotential futuresaletoHill-MurrayHighSchool.Thesetwochangesarebothminorandstaffseesno problemwiththem. RECOMMENDATION Approvalofthefinalplatdate-stampedApril1,2008forCenturyTrailsCommons. p:sec13-29/MonasterySiteCenturyTrailsCommonsFinalPlat408te Attachments: 1.Location/ZoningMap 2.ProposedMonastery-SiteDevelopmentPlan&PreliminaryPlat 3.FinalPlatdate-stampedApril1,2008 4.ApplicantsLetterofRequestdatedApril1,2008 5.May14,2007CityCouncilMinutes 2 Attachment 2 Attachment 3 Attachment 4 Attachment 5 Agenda#I6 AGENDAREPORT To:ActingCityManagerChuckAhl From:ChiefofPoliceDavidJ.Thomalla Subject:DonationtoLandfallCopsNKidsFishingClinic Date:April8,2008 Introduction CityCouncilapprovalisrequiredtoacceptaseconddonationreceivedforthe LandfallCopsNKidsFishingClinic.St.PaulHarley-Davidson/Buellhas donated$150tothisyearsevent. Background Forthepastseveralyears,theMaplewoodPoliceDepartment,whichprovides policeservicesintheCityofLandfall,hasheldahalf-dayCopsNKidsFishing ClinicforyouthlivinginLandfall.Thiseventprovidesanopportunityforthe childrentointeractwithpoliceofficersinapositivewaywhiletheyspendthe morningfishingandthenhavinglunch. StPaulHarley-Davidson/Buellhasdonated$150tobeusedtopurchase suppliesfortheCopsNKidsFishingClinic,andCityCouncilapprovalisrequired forustoacceptthisdonation. Recommendation ItisrecommendedthatCityCouncilapprovalbegiventoacceptthisdonation andthatthenecessarybudgetadjustmentsbemadesothatthedonationmaybe usedforcostsassociatedwiththefishingclinic. ActionRequired SubmittoCityCouncilforreviewandaction. Agenda Item I7 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII SUBJECT:KohlmanLaneAreaStreetImprovements,CityProject07-21,Approvalof Joint-PowersAgreementswithLittleCanada a.WaterAgreement b.SanitarySewerUse/ConnectionAgreement DATE: April7,2008 INTRODUCTION Thecouncilshouldconsiderapprovingthewaterandsanitaryseweruse/connectionagreementswiththe CityofLittleCanada.BothagreementsaredirectlyrelatedtotheKohlmanLaneAreaStreetImprovement Projectandneedapprovalbeforeawardingaconstructioncontractfortheimprovements. DISCUSSION AspartofCityProject07-21,watermainisbeingextendedfromLittleCanadaintoMaplewoodtoprovide waterservicetothoseresidentsonKellerParkway,KohlmanLane,BeamAvenue,KohlmanCourt,and MeadowlarkLane.Maplewoodwouldconstructthewatermainsystemaspartoftheoverallstreetproject andwouldconveythewatersystemtoLittleCanadauponcompletion. Also,asanitaryseweruse/connectionagreementisrequiredinordertoestablishconditionsforaccepting sanitarysewerflowsfromLittleCanadaintoMaplewoodatastubproposedattheintersectionofKohlman LaneandBeamAvenue.ThisagreementalsostatestheobligationofLittleCanadainreimbursing Maplewoodforassociatedcostswiththesanitarysewermainandcostsassociatedwithstreetandutility improvementsbenefitingLittleCanadaresidentsonthenorthhalfofBeamAvenue. BothagreementshavebeenreviewedbytheCityAttorney.TheLittleCanadacouncilapprovedboth th agreementsattheirMarch26,2008regularmeeting,subjecttoMaplewoodapproval.Thestreet improvementprojectistobegininearlyMayaftertheawardingofaconstructioncontract.Butbefore awardingtheconstructioncontracttheseagreementsneedtobeapproved.Thebidopeningiscurrently thth setforApril18,withtheawardofcontractplannedfortheApril28,2008regularmeeting. RECOMMENDATION Itisrecommendedthatthecouncilapprovetheattachedwaterandsanitarysewerjoint-powers agreementswiththeCityofLittleCanada,relatedtoCityProject07-21,andauthorizetheMayorandCity ManagertoexecutetheagreementssignifyingCityCouncilapproval.Minorrevisionsasapprovedbythe CityAttorneyareauthorizedasneeded. Attachments: 1.WaterAgreement 2.SanitarySewerUse/ConnectionAgreement 3.LocationMap AGREEMENTBETWEEN CITYOFMAPLEWOOD AND CITYOFLITTLECANADA WATERAGREEMENT ThisAgreement,madeandenteredintothis_____dayof__________,2008,bythe CityofMaplewood(hereinafteramunicipalcorporationoftheStateof Maplewood), Minnesota,andtheCityofLittleCanada(hereinafter Little Canada), a municipal corporationoftheStateofMinnesota. RECITALS WHEREAS ,MaplewoodintendstoreconstructtheroadwayonKellerParkway fromKellerParkwayandArcadeStreet,southerlytoKohlmanLane,thennorthon KohlmanLane,toincludeKohlmanCourtandMeadowlarkLaneeastofKohlmanLane, theneasterlyonBeamAvenuetothecul-de-sac.Thereconstructionprojectwillinclude, butnotbelimitedto,theextensionofthewatermainfromLittleCanadaatKellerParkway andArcadeStreettotheMaplewoodpropertiesinthereconstructionareasdescribedabove. SaidwatermainwillbeavailableatKohlmanLaneandBeamAvenuetoaccommodate futuredevelopmentinLittleCanadaandprovidesfortheabilitytoloopthewatersystemto LaBoreRoadinLittleCanada.Maplewoodwilldesignandconstructsaidwatermain. NOW,THEREFORE ,inconsiderationofthemutualcovenantsandpromises madeherein,thepartiesagreeasfollows: SECTION1 TERMSANDCONVEYANCEOFTITLE LittleCanadadoesherebygrantpermissiontoMaplewoodtoconnecttoLittleCanada s watersystemforthepurposeofsupplyingwaterservicetotheMaplewoodresidentson KellerParkwayfromKellerParkwayandArcade,southerlytoKohlmanLane,thennorth onKohlmanLane,toincludeKohlmanCourtandMeadowlarkLaneeastofKohlman Lane,easterlyonBeamAvenuetothecul-de-sac. AfterconstructionandconnectionofsaidwatermaintoLittleCanada s water system, Maplewoodwill,byresolutionofitsCityCouncilandbyappropriatedeedofconveyance acceptabletoLittleCanada,conveytoLittleCanadaallofitsright,titleandinteresttoall watermains,firehydrants,serviceconnectionsandappurtenancesconstructedandowned byMaplewoodaspartofthereconstructionprojectofKellerParkwayfromKellerParkway andArcade,southerlytoKohlmanLane,toincludeKohlmanCourtandMeadowlarkLane eastofKohlmanLane,easterlyonBeamAvenuetothecul-de-sac.Itisintendedbythe partiesthatthesaidconveyancesshallbefreeandclearofallliensandencumbrances, whatsoever,andthereaftertitleshallremainwithLittleCanada. SECTION2 CONSOLIDATIONORACQUISITION IntheeventthatLittleCanadaceasestooperateinitspresentformorduetoanacquisition ofitswatersystemassetsbyanotherentity,itistheintentofLittleCanadaandMaplewood toprotecttherightofMaplewoodthecontinuedsupplyofanadequatewater s properties to service.Therefore,totheextentlegallypermissible,LittleCanadawillinsurethatinany conveyanceorchangeinwaterassetownership,Maplewoodwillhavetheoptiontoeither terminatethisagreementornegotiateanewwaterserviceagreementwiththenewowneror entity. SECTION3 WARRANTY LittleCanadaandMaplewoodfurtheragreethatasMaplewoodconstructsandcontractsfor theconstructionofnewmains,servicesandappurtenancestobeconnectedtotheLittle CanadawatersystemandsuppliedwithwaterbyLittleCanada,thatLittleCanadashallnot beresponsibleforthemaintenanceorrepairstosuchnewlyconstructedadditionstothe watersupplysystemuntil(1)yearfromthedatethesamehavebeenplacedinoperation,or untilLittleCanadahasnotifiedMaplewoodinwritingoftheacceptanceofsuch installation,whicheverdateisearlier.AtsuchtimethatLittleCanadaassumes responsibilityforthemaintenanceandrepairofsaidnewwatersystemfacilities, MaplewoodwillconveysaidfacilitiesaccordingtotheconditionsofSection1,Termsand ConveyanceofTitle SECTION4 SERVICECONNECTIONSAPPLICATIONS NewapplicationsforwaterserviceconnectionsshallbemadetoandthroughLittleCanada withallapplicablechargessuchasbutnotlimitedtowateravailabilityconnectioncharge, meterfee,waterturn-onthatmayexistatthedateoftheconnection.Eachapplicantshall furnishtoLittleCanada,acertifiedstreetaddressestablishedbyMaplewood. SECTON5 METERS&METERREADING LittleCanadashallfurnish,installandmaintainallcustomermetersandshallhavefull responsibilityforreadingmetersandforthebillingandcollectionofwateraccounts.Little CanadashallsetratesforwaterchargestoMaplewoodresidentsinthesamemannertothat ofLittleCanadaresidents. SECTION6 SANITARYSEWER&MISCELLANEOUSUTILITYBILLING&COLLECTION SERVICES MaplewoodagreestohaveLittleCanadaperformthebilling,collectionandcustomer servicefunctionsforresidentialandcommercialsanitarysewerservicetothoseproperties wherethewatersystemsupplieswaterserviceandthosepropertiesservedgroundwater throughwellsusingthesameproceduresasiscurrentlyperformedforexistingMaplewood addresses.Thedesignationofeachnewlydevelopedaccountaseitherresidentialor commercialwillbedeterminedbyMaplewoodandprovidedtoLittleCanada. Morespecifically,LittleCanadawillcontinuetobillMaplewoodresidentialand commercialsanitaryseweraccountsonavolumebasis,withresidentialaccountsbilledon thewinterquarterwaterbasis.Commercialaccountswillbebilledonavolumebasis throughouttheyearonthesamebillingcycleasestablishedbyLittleCanadaforwater billing. Aminimumsewerchargewillbeappliedtoanyaccountwhenthereisnowater consumptionandwherenonoticetodiscontinuewaterservicetotheaccounthasbeen receivedbyLittleCanadaforaccountsconnectedtoMaplewoodsewer.Maplewoodwill continuetodeterminetheminimumsewerchargetoresidentialandcommercialaccounts, andwillprovidetoLittleCanada. Maplewoodwillcontinuetoestablishthevolumesewerratesforresidentialand commercialaccounts,andwillprovidetoLittleCanadaatleastthirty(30)dayspriortoany billingtowhichtheratesaretobeapplied. Anyothermiscellaneousutilitybillingssuchas,butnotlimitedtorecyclingandstorm watercharges,willcontinuetobebilledbyLittleCanadaonMaplewood s behalf. ApplicablebillingamountsorrateswillbedeterminedbyMaplewoodandwillbeprovided toLittleCanada. LittleCanadawillcontinuetofurnishaquarterlyremittancereporttoMaplewood,or monthlyifbillingsaredonemonthly,detailingallbillingsandadjustmentsbyaddressfor allMaplewoodlocations.LittleCanadawillcontinuetodeduct$3.50peraccountper billingasremunerationfortheirbilling,collectionandcustomerservicefunctions.The remunerationratemaybereviewedannuallybyLittleCanadawhoshallnotifyMaplewood inwritingofanychangeintheremunerationrateandthetimingofthechange. SECTION7 AGREEMENTAMENDMENTS MaplewoodandLittleCanadaagreethatfromtimetotime,changestothisagreementmay benecessary.MaplewoodandLittleCanadaagreethatsaidchangeswillbeintheformof addendumstothisagreementdulyapprovedbyandexecutedonbehalfoftherespective parties. SECTION8 MEETINGS LittleCanada,throughitsPublicWorksDepartmentordesignee,agreestomeetatthe requestofMaplewoodshouldanyissuesariseunderthisagreement.Thepurposeofsaid meetingsshallbetodiscussissueswhichaffectthesubstantiverightsofthepartiesunder thisagreement.Thetimeandplaceofanysuchmeeting,hereunder,shallbedeterminedby thepartieswithreasonablenoticetooneanother.Thepartiesretaintherighttoconduct meetingsthroughotherelectronicmeansasisacceptabletobothparties. SECTION9 AGREEMENTSUBJECTTODATAPRACTICESACT ThisagreementshallbesubjecttotheMinnesotaDataPracticesAct,atMinnesotaStatutes Chapter13,comparableprovisionsandFederalLaw. SECTION10 MEDIATIONOFDISPUTES Anyandalldisputesbetweenthepartiesunderandconcerningthisagreement,includingits formationandtheenteringintotheclauseitself,shallbesubjecttomediation.Thedispute shallbesubmittedtoamediatorselectedandagreeduponbythepartieswithinthirty(30) days.Intheeventthatthepartiescannotagreetoamediator,amediatorshallbechosenby theChiefJudgeoftheRamseyCountyDistrictCourt.Thecostsofmediationshallbe equallydividedbetweentheparties. SECTION11 COMPLETENESSOFTHEAGREEMENT Thisdocumentcontainsallthetermsandconditionsofthisagreement,andanyalterations orvariationsofthetermsofthisagreementshallbeinvalidunlessmadeinwritingand signedbythepartiesasreferredtoinSection7,AgreementAmendments.Thereareno otherunderstandings,representationsoragreements,writtenororal,notincorporated herein.Ifanypartofthisagreementisdeclarednullandvoidbylaw,theremaining paragraphsofsaidagreementshallbevalid. SECTION12 CONTROLLINGLAW ThisagreementismadepursuanttoMinnesotaStateLawandMinn.Stat. § 471.59 (Joint ExerciseofPowers).Intheeventofadispute,thelawsoftheStateofMinnesotashallbe controlling. SECTION13 NOTICES Wheneveritshallberequiredorpermittedbythisagreementthatnoticeordemandbe givenorservedbyeitherpartytoorontheotherparty,suchnoticeordemandshallbe deliveredpersonallyormailedbyUnitedStatesmailtotheaddresseshereinaftersetforth bycertifiedmail.Suchnoticeordemandshallbedeemedtimelygivenwhendelivered personallyorwhendepositedinthemailinaccordancewiththeabove.Theaddressesof thepartiesheretoforsuchmailpurposesareasfollows,untilwrittennoticeofsuchaddress hasbeengiven: CityManagerCityAdministrator CityofMaplewoodCityofLittleCanada 1830CountyRoadBEast515LittleCanadaRoadEast Maplewood,MN55109LittleCanada,MN55117 INWITNESSWHEREOF ,thepartieshaveexecutedthisAgreementonthis _________dayof_______________,2008 CITYOFMAPLEWOODCITYOFLITTLECANADA ________________________________________________ MayorMayor ________________________________________________ CityManagerCityAdministrator ________________________________________________ ApprovedastoformbyLegalCounselApprovedastoformbyLegalCounsel AGREEMENTBETWEEN CITYOFMAPLEWOOD AND CITYOFLITTLECANADA SANITARYSEWERUSE/CONNECTIONAGREEMENT ThisAgreement,madeandenteredintothis_____dayof__________,2008,by theCityofMaplewood(hereinafterod Maplewo), a municipal corporation of the State ofMinnesotaandtheCityofLittleCanada(hereinafter Little Canada), a municipal corporationoftheStateofMinnesota. RECITALS WHEREAS ,LittleCanadahasrequestedpermissionfromMaplewoodtoconnect aportionofitspublicsanitarysewersystemtotheMaplewoodsanitarysewersystemfor thepurposeoftransportingsanitarysewagefromLittleCanadaintoMaplewood s Sewer District13,andthefollowingagreementisintendedtoreflectthemutualunderstanding andagreementtoaccomplishthispurpose. NOW,THEREFORE, inconsiderationofthemutualcovenantsandpromises madeherein,thepartiesagreeasfollows: SECTION1 TERMS 1) MaplewooddoesherebygrantpermissiontoLittleCanadatoconnect LittleCanadaconveysanitarysewagefromLittle s sanitary sewer to CanadatoMaplewood13attheintersectionofKohlman s Sewer District LaneandBeamAvenue. 2) TheLittleCanadasewersystemtobeconnectedtotheMaplewoodsewer systemshallbeusedsolelyforthepurposeofconveyingsanitarysewage andLittleCanadashallnotpermitorallowanystormwaterrunofftoenter thesanitarysewersystem.Additionally,itisunderstoodthatMaplewood mayconductperiodicmeteringofflows.IfitisdeterminedthatLittle Canadaiscontributinginflow/infiltrationofstormwaterintothesanitary sewersystem,LittleCanadashalltakeimmediatestepstoeliminatethe inflow/infiltration.LittleCanadaalsoagreestoreimburseMaplewoodthe applicableMetropolitanCouncilEnvironmentalServicestreatment chargesassociatedwiththeestimatedinflowandinfiltrationgenerated fromsewerlinesoriginatinginLittleCanada.LittleCanadamayinstalla meterinthelineimmediatelypriortoLittleCanada s flow entering MaplewoodhlmanLaneandBeamAvenueas s Sewer District 13 at Ko thebasisforprospectivecharges. 3) LittleCanadashallbefullyresponsibletopayallcostsassociatedwiththe extensionoftheMaplewoodsanitarysewermainfromtheintersectionof KohlmanLaneandKohlmanCourttonorthoftheintersectionof KohlmanLaneandBeamAvenue.Costsforthisworkwillbebilledto LittleCanadabyMaplewoodunderMaplewoodCityProject07-21.This sanitarysewermainisbeinginstalledforanticipatedneedbyLittle CanadatoservicefuturedevelopmentnorthofBeamAvenue.Little Canadashallbefullyresponsibleforfuturemaintenance,repair,and replacementcostsalongwithallassociatedrestorationcostsforthisdeep sanitarysewermain,locatedwithinMaplewood s Kohlman Lane extendingnortherly,intoLittleCanada,fromthesanitarysewermanhole locatedattheintersectionofKohlmanLaneandKohlmanCourt.Little CanadaalsoagreestopayMaplewoodforallstreetandutility reconstructionworkunderMaplewoodCityProject07-21,thatdirectly benefitsLittleCanada,specificallytheworknorthoftheBeamAvenue centerline.Saidpaymentshallbecalculatedbasedupontheactual numberofunitsperlineworklineitemmultipliedbytheunitpriceforthe respectiveitemasbidbythecontractorawardedtheconstructioncontract fortheproject.Theformatoflineitemswithunitpricingisattachedas ExhibitAandshalldepictthemethodologyforapplicationofconstruction costs.Engineeringcosts,includingsurveying,inspection,andproject administration,shallbechargedatcostandproratedbaseduponthevalue ofworkchargeabletoLittleCanadaasapercentageofthetotalproject costs. 4) LittleCanadaandMaplewoodshalleachberesponsibleforthe maintenanceandrepairoftheirrespectivesanitarysewersystems.Little Canadaagreestoholdharmless,indemnify,anddefendMaplewoodfrom anyandallclaimsfordamagestopersonsorpropertyarisingfrom intentionalmisuseornegligentuse,operation,ormaintenanceofthe sewersthatareownedandmaintainedbyLittleCanadaandauthorizedto beconnectedtotheMaplewoodsanitarysewersystempursuanttothis agreement.Maplewoodagreestoholdharmless,indemnify,anddefend LittleCanadafromanyandallclaimsfordamagestopersonsorproperty arisingfromintentionalmisuseornegligentuse,operationormaintenance ofthesewersthatareownedandmaintainedbyMaplewood.Underno circumstances,however,shallapartyberequiredtopayonbehalfofitself andotherparties,anyamountsinexcessofthelimitsonliability establishedinMinnesotaStatutesChapter466applicabletoanyoneparty. Thelimitsofliabilityforsomeorallofthepartiesmaynotbeadded togethertodeterminethemaximumamountofliabilityforanyparty. SECTION2 BILLING AfterdevelopmentinLittleCanadahascommencedandsewerconnectionshave beenmadetoMaplewoodrlinesinMaplewood s sanitary sewes Sewer District 13,MaplewoodshallbillLittleCanadathemaintenanceofthesanitarysewerline fromLittleCanadatoMaplewoodStation14andMaplewood s Lift s Lift Station 17basedonthepercentageofflowfromLittleCanada.Maplewoodshalloperate andmaintainMaplewoodLiftStations14and17,andthecostofoperationand maintenanceshallbesharedbyLittleCanadaandMaplewoodbasedonthe percentageofflowfromLittleCanada.Allmajorrepairsorreplacementsto MaplewoodLiftStations14and17shallbeperformedbyMaplewoodandthe costsincurredthereforeshallbesharedbetweenLittleCanadaandMaplewood withLittleCanadapayingaproportionatesharebasedonthepercentageofflow fromLittleCanada.LittleCanadaagreestoreimburseMaplewoodinaccordance withtheabovewhenbilledannuallybyMaplewoodtoLittleCanadaonorbefore st March1ofthefollowingyear. LittleCanadaalsoagreestoreimburseMaplewoodforthecostofsewage treatmentasiscurrentlythepracticefortheaddresseswithflowagetothelift stationscitedabove.Asdevelopmentoccurs,LittleCanadawillbillallservices providedbybothcitiestothenewaddress.LittleCanadawillthenincludethese additionaladdressesinitsquarterlyreimbursementtoMaplewoodofservice billedontheirbehalf. SECTION3 DURATION UponmutualconsentofMaplewoodandLittleCanada,thisAgreementmaybe amendedand/orterminatedatanytime.Aftersuchtermination,thepartiesshall havenofurtherobligationorresponsibilityunderthisAgreement. Upon60daywrittennoticeLittleCanadamayunilaterallyterminatethis AgreementifLittleCanadahascompletelydisconnectedfromtheMaplewood sanitarysewerlineandprovidesproofofthedisconnectiontoMaplewood. SECTION4 MEETINGS LittleCanada,throughitsPublicWorksDepartmentordesignee,agreestomeetat therequestofMaplewoodshouldanyissuesariseunderthisAgreement.The purposeofsaidmeetingsshallbetodiscussissueswhichaffectthesubstantive rightsofthepartiesunderthisAgreement.Thetimeandplaceofanysuch meeting,hereunder,shallbedeterminedbythepartieswithreasonablenoticeto oneanother.Thepartiesretaintherighttoconductmeetingsthroughother electronicmeansasisacceptabletobothparties. SECTION5 AGREEMENTSUBJECTTODATAPRACTICESACT ThisAgreementshallbesubjecttotheMinnesotaDataPracticesAct,at MinnesotaChapter13,comparableprovisionsandFederalLaw. SECTION6 MEDIATIONOFDISPUTES AnyandalldisputesbetweenthepartiesunderandconcerningthisAgreement, includingitsformationandtheenteringintotheclauseitself,shallbesubjectto mediation.Thedisputeshallbesubmittedtoamediatorselectedandagreedupon bythepartieswithinthirty(30)days.Intheeventthatthepartiescannotagreeto amediator,amediatorshallbechosenbytheChiefJudgeoftheRamseyCounty DistrictCourt.Thecostsofmediationshallbeequallydividedbetweenthe parties. §§ SECTION7 COMPLETENESSOFTHEAGREEMENT ThisdocumentcontainsallthetermsandconditionsofthisAgreement,andany alterationsorvariationsofthetermsofthisAgreementshallbeinvalidunlessmadein writingandsignedbytheparties.Therearenootherunderstandings,representationsor agreements,writtenororal,notincorporatedherein.IfanypartofthisAgreementis declarednullandvoidbylaw,theremainingparagraphsofsaidAgreementshallbevalid. SECTION8 CONTROLLINGLAW ThisAgreementismadepursuanttoMinnesotaStateLawandMinn.Stat. § 471.59 (Joint ExerciseofPowers).Intheeventofadispute,thelawsoftheStateofMinnesotashallbe controlling. SECTION9 NOTICES WheneveritshallberequiredorpermittedbythisAgreementthatnoticeordemandbe givenorservedbyeitherpartytoorontheotherparty,suchnoticeordemandshallbe deliveredpersonallyormailedbyUnitedStatesmailtotheaddresseshereinaftersetforth bycertifiedmail.Suchnoticeordemandshallbedeemedtimelygivenwhendelivered personallyorwhendepositedinthemailinaccordancewiththeabove.Theaddressesof thepartiesheretoforsuchmailpurposesareasfollows,untilwrittennoticeofsuch addresshasbeengiven: CityManagerCityAdministrator CityofMaplewoodCityofLittleCanada 1830CountyRoadBEast515LittleCanadaRoadEast Maplewood,MN55109LittleCanada,MN55117 INWITNESSWHEREOF ,thepartieshaveexecutedthisAgreementonthis ___________dayof_______________,2008 CITYOFMAPLEWOODCITYOFLITTLECANADA _______________________________________________ MayorMayor ________________________________________________ CityManagerCityAdministrator _________________________________________________ ApprovedastoformbyLegalCounselApprovedtoformbyLegalCounsel Agenda Item I8 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII SUBJECT:ApprovalofSanitarySewerUse/ConnectionAgreementwithLittleCanada, PalmCourt(MaplewoodSewerDistrict12) DATE: April7,2008 INTRODUCTION Thecouncilshouldconsiderapprovingthesanitaryseweruse/connectionagreementwiththeCityofLittle Canada.TheexistingconditionofMaplewoodconveyingsanitarysewerflowintoLittleCanadahasnot beenmemorializedthroughajoint-powersagreement. DISCUSSION MaplewoodSewerDistrict12locatedalongKellerParkway,southofCountyRoadCandnorthofArcade Street,sendssanitarysewerflowsintoLittleCanadassewersystem.Thissituationhasexistedfora numberofyearsandtheattachedjoint-powersagreementmemorializestheunderstandingsbetweenthe twocitiesrelativetobillings,maintenanceandrepair,andinfiltration/inflowissues. TheagreementhasbeenreviewedbytheCityAttorney.TheLittleCanadaCityCouncilapprovedthe th agreementattheirMarch26,2008regularmeeting. RECOMMENDATION Itisrecommendedthatthecouncilapprovetheattachedsanitaryseweruse/connectionagreementwiththe CityofLittleCanada,andauthorizetheMayorandCityManagertoexecutetheagreementsignifyingCity Councilapproval.MinorrevisionsasapprovedbytheCityAttorneyareauthorizedasneeded. Attachments: 1.SanitarySewerUse/ConnectionAgreement 2.LocationMap AGREEMENTBETWEEN CITYOFMAPLEWOOD AND CITYOFLITTLECANADA SANITARYSEWERUSE/CONNECTIONAGREEMENT ThisAgreement,madeandenteredintothis_____dayof__________,2008,by theCityofMaplewood(hereinafterod Maplewo), a municipal corporation of the State ofMinnesotaandtheCityofLittleCanada(hereinafter Little Canada), a municipal corporationoftheStateofMinnesota. RECITALS WHEREAS ,aportionofMaplewood s public sanitary sewer system is connectedtotheLittleCanadasanitarysewersystemforthepurposeoftransporting sanitarysewagefromMaplewoodstrict12,andthefollowingagreementis s Sewer Di intendedtoratifythemutualunderstandingandagreementrelatedtothisconnection. NOW,THEREFORE, inconsiderationofthemutualcovenantsandpromises madeherein,thepartiesagreeasfollows: SECTION1 TERMS 1) LittleCanadadoesherebyratifyMaplewood s sanitary sewer connections fromMaplewoodtheLittleCanadasewersystem s Sewer District 12, to westofKellerParkwayandsouthofPalmCourt. 2) TheMaplewoodsewersystemconnectedtotheLittleCanadasewer systemshallbeusedsolelyforthepurposeofconveyingsanitarysewage, andMaplewoodshallnotpermitorallowanystormwaterrunofftoenter thesewersystem.Additionally,itisunderstoodthatLittleCanadamay conductperiodicmeteringofflows.IfitisdeterminedthatMaplewoodis contributinginflow/infiltrationofstormwaterintothesanitarysewer system,Maplewoodshalltakeimmediatestepstoeliminatethe inflow/infiltration.MaplewoodalsoagreestoreimburseLittleCanadathe applicableMetropolitanCouncilEnvironmentalServicestreatment chargesassociatedwiththeestimatedinflowandinfiltrationgenerated fromsewerlinesoriginatinginMaplewood.Maplewoodmayinstalla meterinthelineimmediatelypriortoMaplewood s flow entering the LittleCanadaliftstationsasthebasisforprospectivecharges. 3) MaplewoodagreestoreimburseLittleCanadainaccordancewiththeprior memorandumofunderstandingsummarizingthebillingand reimbursementarrangementsforallInter-Communityutilityservices currentlyfollowed.IfMaplewoodchoosestoinstallanaccuratelyreading flowmeterasdescribedinSectionI.2,thechargecalculationwillbeas describedinSectionI.2andwillreplacecurrentbillingarrangements. 4) MaplewoodandLittleCanadashalleachberesponsibleforthe maintenanceandrepairoftheirrespectivesanitarysewersystems. Maplewoodagreestoholdharmless,indemnify,anddefendLittleCanada fromanyandallclaimsfordamagestopersonsorpropertyarisingfrom intentionalmisuseornegligentuse,operation,ormaintenanceofthe sewersthatareownedandmaintainedbyMaplewoodandauthorizedas connectedtotheLittleCanadasanitarysewersystempursuanttothis agreement.LittleCanadaagreestoholdharmless,indemnify,anddefend Maplewoodfromanyandallclaimsfordamagestopersonsorproperty arisingfromintentionalmisuseornegligentuse,operationormaintenance ofthesewersthatareownedandmaintainedbyLittleCanada.Underno circumstances,however,shallapartyberequiredtopayonbehalfofitself andotherparties,anyamountsinexcessofthelimitsonliability establishedinMinnesotaStatutesChapter466applicabletoanyoneparty. Thelimitsofliabilityforsomeorallofthepartiesmaynotbeadded togethertodeterminethemaximumamountofliabilityforanyparty. SECTION2 BILLING LittleCanadashalloperateandmaintaintheLiftStationservingtheMaplewood properties,andthecostofoperationandmaintenanceshallbesharedbyLittle CanadaandMaplewoodbasedonthepercentageofflowfromMaplewood.All majorrepairsorreplacementstoLittleCanadaLiftStationshallbeperformedby LittleCanadaandthecostsincurredthereforeshallbesharedbetweenLittle CanadaandMaplewoodwithMaplewoodpayingaproportionatesharebasedon thepercentageofflowfromMaplewood.MaplewoodagreestoreimburseLittle CanadainaccordancewiththeabovewhenbilledbyLittleCanadatoMaplewood st onorbeforeMarch1ofthefollowingyear. MaplewoodalsoagreestoreimburseLittleCanadaforthecostofsewage treatmentasiscurrentlythepracticefortheaddresseswithflowagetothelift stationcitedabove.LittleCanadawillbillallservicesprovidedtotheaddress. SECTION3 DURATION UponmutualconsentofMaplewoodandLittleCanada,thisAgreementmaybe amendedand/orterminatedatanytime.Aftersuchtermination,thepartiesshall havenofurtherobligationorresponsibilityunderthisAgreement. Upon60daywrittennoticeMaplewoodmayunilaterallyterminatethis AgreementifMaplewoodhascompletelydisconnectedfromtheLittleCanada sanitarysewerlineandprovidesproofofthedisconnectiontoLittleCanada. SECTION4 MEETINGS Maplewood,throughitsPublicWorksDepartmentordesignee,agreestomeetat therequestofLittleCanadashouldanyissuesariseunderthisAgreement.The purposeofsaidmeetingsshallbetodiscussissueswhichaffectthesubstantive rightsofthepartiesunderthisAgreement.Thetimeandplaceofanysuch meeting,hereunder,shallbedeterminedbythepartieswithreasonablenoticeto oneanother.Thepartiesretaintherighttoconductmeetingsthroughother electronicmeansasisacceptabletobothparties. SECTION5 AGREEMENTSUBJECTTODATAPRACTICESACT ThisAgreementshallbesubjecttotheMinnesotaDataPracticesAct,at MinnesotaStatutesChapter13,comparableprovisionsandFederalLaw. SECTION6 MEDIATIONOFDISPUTES AnyandalldisputesbetweenthepartiesunderandconcerningthisAgreement, includingitsformationandtheenteringintotheclauseitself,shallbesubjectto mediation.Thedisputeshallbesubmittedtoamediatorselectedandagreedupon bythepartieswithinthirty(30)days.Intheeventthatthepartiescannotagreeto amediator,amediatorshallbechosenbytheChiefJudgeoftheRamseyCounty DistrictCourt.Thecostsofmediationshallbeequallydividedbetweenthe parties. §§ SECTION7 COMPLETENESSOFTHEAGREEMENT ThisdocumentcontainsallthetermsandconditionsofthisAgreement,andany alterationsorvariationsofthetermsofthisAgreementshallbeinvalidunlessmadein writingandsignedbytheparties.Therearenootherunderstandings,representationsor agreements,writtenororal,notincorporatedherein.IfanypartofthisAgreementis declarednullandvoidbylaw,theremainingparagraphsofsaidAgreementshallbevalid. SECTION8 CONTROLLINGLAW ThisAgreementismadepursuanttoMinnesotaStateLawandMinnesota.Statutes. § 471.59(JointExerciseofPowers).Intheeventofadispute,thelawsoftheStateof Minnesotashallbecontrolling. SECTION9 NOTICES WheneveritshallberequiredorpermittedbythisAgreementthatnoticeordemandbe givenorservedbyeitherpartytoorontheotherparty,suchnoticeordemandshallbe deliveredpersonallyormailedbyUnitedStatesmailtotheaddresseshereinaftersetforth bycertifiedmail.Suchnoticeordemandshallbedeemedtimelygivenwhendelivered personallyorwhendepositedinthemailinaccordancewiththeabove.Theaddressesof thepartiesheretoforsuchmailpurposesareasfollows,untilwrittennoticeofsuch addresshasbeengiven: CityManagerCityAdministrator CityofMaplewoodCityofLittleCanada 1830CountyRoadBEast515LittleCanadaRoadEast Maplewood,MN55109LittleCanada,MN55117 INWITNESSWHEREOF ,thepartieshaveexecutedthisAgreementonthis ___________dayof_______________,2008 CITYOFMAPLEWOODCITYOFLITTLECANADA _______________________________________________________ MayorMayor ________________________________________________________ CityManagerCityAdministrator ____________________________________________________________ ApprovedastoformbyLegalCounselApprovedtoformbyLegalCounsel Item I 9 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, Citizen Services DATE: April 9, 2008 RE: Miscellaneous Permit- Fireworks Agreement Introduction Staff is requesting approval for a Fireworks Agreement and a Noise Control Waiver for th the July 4 city celebration. The annual event will last from 4:00 p.m. to approximately 11:00 p.m. and will be held at Hazelwood Park. In preparation of the event, three firework companies were contacted. When reviewing firework proposals it can be difficult to compare products even though you are provided with a proposal defining the number and size of shells. The 2008 budget for fireworks was set at $10,000. In prior years, the city has had an agreement with Melrose Pyrotechnics and staff has been pleased with the quality and quantity of the show and specifically the crew responsible for all aspects of preparing for and presenting the show. Fire Marshall Gervais has stated that he has been impressed with the professionalism of their staff and the safety precautions that they implement. Staff will ensure that the proper insurance be obtained from Melrose Pyrotechnics and will arrange for Fire Marshall Gervais to meet with them to perform the required inspections. Recommendation It is recommended that council approve the Fireworks Agreement with Melrose th Pyrotechnics for $10,000 and the Noise Control Waiver for the July 4 celebration at Hazelwood Park. Agenda Item J1 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: MichaelThompson,CivilEngineerII SUBJECT:PrioryPublicImprovements,Project07-24 1.ApproveResolutionforAwardingConstructionContract DATE: April7,2008 INTRODUCTION FinalplansandspecificationsforthePrioryPublicImprovementswereapprovedbythecitycouncilon th March10,2008,andauthorizationwasgiventoadvertiseforbids.Thosebidswerereceivedand th subsequentlyopenedonFridayApril4,2008. Background Thefollowingfourteenvalidbidswerereceived: ContractorTotalBid 1)NodlandConstruction$689,702.54 2)T.A.Schifsky&Sons,Inc.$698,989.02 3)GlennRehbeinCo.$709,087.93 4)BurschvilleConstructionInc.$723,058.41 5)TowerAsphalt,Inc.$738,790.41 6)NorthdaleConstructionCo.Inc.$739,625.71 7)LaTourConstructionInc.$747,210.49 8)RedstoneConstructionCo.Inc.$780,945.75 9)RyanContractingCo.$785,783.95 10)MingerConstructionInc.$787,756.41 11)ArconConstructionCo.Inc.$802,927.80 12)ForestLakeContracting,Inc.$832,177.45 13)Geislinger&Sons$849,992.55 14)ParkConstructionCo.$919,860.71 Allbidshavebeencheckedandtabulated.Theengineersestimatewas$948,424.95.Thelowbidfrom NodlandConstructionof$689,702.54isapproximately27%lessthantheengineerscostestimate.The highnumberofbiddersandlowbidprices(allofwhichwerebelowtheengineersestimate)reflectthe continuingcompetitivenatureintheconstructionmarket. BudgetImpact Therewouldbenoimpacttotheapprovedbudgetbasedontheaboverecommendation.Thebidfallswell withintheapprovedfundingplanforthePrioryPublicImprovementsandsimilarlyfallswithintheestimated constructioncostestablishedinthefeasibilitystudy.SaintPaulsMonasteryhaspostedthenecessary letterofcredittoguaranteetheimprovementcosts. Agenda Item J1 RECOMMENDATION ItisrecommendedthatthecitycouncilapprovetheattachedResolutionfortheAwardofBidsforPriory PublicImprovements,CityProject07-24. Attachments: 1.Resolution:AwardofBids 2.LocationMap RESOLUTION AWARDOFBIDS BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD,MINNESOTA,thatthebidof NodlandConstructionintheamountof$689,702.54isthelowestresponsiblebidfortheconstructionof PrioryPublicImprovementsCityProject07-24,andthemayorandclerkareherebyauthorizedand directedtoenterintoacontractwithsaidbidderforandonbehalfofthecity. Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessarytoimplement thefinancingplanfortheproject. th Adoptedbythecouncilonthis14dayofApril,2008. Agenda Item K1 MEMORANDUM TO:CityManager FROM:KenRoberts,Planner CityCodeAmendmentsProcedures,PublicHearings,Applications SUBJECT: andInitiation April3,2008 DATE: INTRODUCTION Request Citystaffisproposingthatthecitycouncilamendvarioussectionsofthecitycodeabout procedures,publichearingsandapplications.Thereareseveralsectionsofthecodethatthe cityshouldrevisetoclarifythecityspracticesandproceduresforprocessingconditionaluse permitsandfordesign-relatedapplications.Tobeconsistentwiththerecentpracticesofthe city,thecitycouncilneedstochangethecodeaboutproceduresandpublichearingsandabout thefunctionsofthecommunitydesignreviewboardandtheplanningcommissionfordesign- relatedmatters. ReasonsforthisRequest Thereareseveralpartsofthecurrentcitycodethatarenotconsistentwiththepracticesand proceduresofthecity.Thecouncilshouldmaketheproposedcodechangestomakethecode consistentwiththepracticesofthecity. BACKGROUND In2007,duringthecitysreviewanddiscussionsaboutprohibitedsignsanddynamicdisplay signs,thecityattorneynotedsomeinconsistenciesinthecitycodebetweenthecodelanguage andthepracticesofthecity.Thesedifferenceswereespeciallynoticeablefortherolesand responsibilitiesoftheplanningcommissionandthecommunitydesignreviewboard.The proposedcodeamendmentsshouldmaketherecentcitypracticesforprocessingconditional usepermitsanddesign-relatedapplicationsconsistentwiththecitycode. OnMarch31,2008,thecitycouncilgavetheattachedordinancefirstreading. DISCUSSION AsInotedabove,thereareseveralsectionsofthecodethatthecitycouncilneedstochangeto haveconsistencywiththepracticesofthecity.Ihaveshowneachoftheareasofproposed changeintheproposedordinanceamendment.Inaddition,Ihaveincludedasecondversionof theordinanceamendmentinwhichIremovedallthestrikeoutlanguageandkeptinthenew languagesoonemayreadallthesectionsinacontinuousmanner. COMMISSIONACTION OnMarch4,2008,theplanningcommissionrecommendedapprovaloftheproposedcode amendmentordinance. RECOMMENDATION AdopttheproposedordinanceamendmentsforSection44-1096(a),Section44-1096(b)and Section44-1161startingonpagethree. P:com_dvmt\ord\ProceduresCodeAmendmemo-2008 Attachments: 1.ProposedCodeAmendmentOrdinance(withnewlanguageandstrikeouts) 2.ProposedCodeAmendmentOrdinance(withnewlanguageandnostrikeouts) 2 ORDINANCENO.____ ANORDINANCEAMENDINGVARIOUSSECTIONSOFTHEMAPLEWOODCITY CODEABOUTPROCEDURES,PUBLICHEARINGSANDAPPLICATIONS TheMaplewoodCityCouncilapprovesthefollowingchangestotheMaplewoodCodeof Ordinances: Section1Section44-1096(a). .Thisamendmentchanges(Additionsareunderlinedand deletionsarecrossedout.): Sec.44-1096.Procedure. (a)Afteranapplicationforaconditionalusepermitoraconditionalusepermitrevisionhas beensubmittedtothecity,thecityplanningstaffdirectorofcommunitydevelopmentshall prepareareportandrecommendationandsubmitthatreportittotheplanningcommission andcommunitydesignreviewboard,asappropriate,fortheirconsiderationand recommendation.arecommendationtothecitycouncil.Theplanningcommissionand communitydesignreviewboardshallmakearecommendationtakeactiononthe application,asrequired,within60daysoftheirrespectivehearingormeetingwhenthe respectivegroupconsiderstheapplication.dates,unlessanextensionisapprovedin writingbytheapplicant.CitystaffshallforwardtheThestaffreportandplanning commissionsandcommunitydesignreviewboardsrecommendationsoractionstothecity councilfortheirconsideration.Thecitycouncilshallonlyconsidersuchapplicationsafter receivingthecommentsandrecommendationsoftheplanningcommission.Thecity councilwillmakethefinaldecisionaboutallconditionalusepermitapplicationsor revisions.shallthenbeforwardedtothecitycouncil.Thecityshallprocessallsuch applicationsorrevisionstomeettherequirementsofstatelaw15.99,(commonlyknownas the60-dayrule)asmaybeamendedbytheStateofMinnesota. Section2Section44-1096(b). .Thisamendmentchanges(Additionsareunderlinedand deletionsarecrossedout.): (b)Theplanningcommissionshallholdatleastonepublichearingoneachapplicationfora conditionalusepermit.CitystaffThedirectorofcommunitydevelopmentshallhavea noticeofthehearingpublishedintheofficialnewspaperatleasttendaysbeforethe hearing.Inaddition,citystaffalsoshallmailacopyofthehearingnoticeThedirectorshall alsocauseanoticetobemailedtoeachoftheownersofpropertywithin500feetofthe boundarylinesofthepropertyuponwhichsuchusehasbeenrequested.Citystaffshall mailthehearingnoticeswhichnoticesaretobemailedtothelastknownaddressofsuch ownersatleasttendaysbeforethedateofthehearing.Suchnoticeshallincludethedate, timeandplaceofthehearingandshalldescribetheconditionaluserequest.Failureof propertyownerstoreceivenoticeshallnotinvalidateanyoftheproceedingsinthissection. Section3Section44-1161. .Thisamendmentchanges(Additionsareunderlinedanddeletions arecrossedout.): Sec.44-1161.Initiationgenerally. Anamendmenttothischapter,includinganamendmenttothezoningmap,maybe initiatedbythecitycouncil,theplanningcommission,thecitystafforbypetitionofaffected 3 propertyowners,whoareherebydefinedtobetheownersofthepropertytoberezoned.An amendmentnotinitiatedbytheplanningcommissionshallbereferredtotheplanning commissionforstudyandforareport.Thecitycouncilshallnottakeactiononanyproposed amendmentstothischapter,includingzoningtextchangesandzoningmapchanges,untilafter theyreceivetherecommendationaboutsuchaproposalfromtheplanningcommission.and maynotbeacteduponbythecitycounciluntilithasreceivedtherecommendationoruntil60 dayshaveelapsedfromthedateofreferenceoftheamendmentwithoutareportbythe planningcommission. Theplanningcommissionorcitystaffmayreferdesign-relatedapplicationsandmatters (including,butnotlimitedto,architecturaldesign,sitelayout,landscapingandsignmatters (includingsigns,off-sitesigns,billboardsandcomprehensivesignplans))tothecommunity designreviewboardfortheirreviewandrecommendation. SECTION4.EFFECTIVEDATE Thisordinanceshalltakeeffectafterthecitypublishesitintheofficialnewspaper. TheMaplewoodCityCounciladoptedthisordinanceamendmenton____________,2008. 4 ORDINANCENO.____ ANORDINANCEAMENDINGVARIOUSSECTIONSOFTHEMAPLEWOODCITY CODEABOUTPROCEDURES,PUBLICHEARINGSANDAPPLICATIONS TheMaplewoodCityCouncilapprovesthefollowingchangestotheMaplewoodCodeof Ordinances: Section1Section44-1096(a). .Thisamendmentchanges(Additionallanguageisunderlined): Sec.44-1096.Procedure. (c)Afteranapplicationforaconditionalusepermitoraconditionalusepermitrevisionhas beensubmittedtothecity,thecityplanningstaffshallprepareareportand recommendationandsubmitthatreporttotheplanningcommissionandcommunitydesign reviewboard,asappropriate,fortheirconsiderationandrecommendation.Theplanning commissionandcommunitydesignreviewboardshallmakearecommendationonthe application,asrequired,within60daysoftheirrespectivehearingormeetingwhenthe respectivegroupconsiderstheapplication.Citystaffshallforwardthestaffreportand planningcommissionsandcommunitydesignreviewboardsrecommendationsoractions tothecitycouncilfortheirconsideration.Thecitycouncilshallonlyconsidersuch applicationsafterreceivingthecommentsandrecommendationsoftheplanning commission.Thecitycouncilwillmakethefinaldecisionaboutallconditionalusepermit applicationsorrevisions.Thecityshallprocessallsuchapplicationsorrevisionstomeet therequirementsofstatelaw15.99,(commonlyknownasthe60-dayrule)asmaybe amendedbytheStateofMinnesota. Section2Section44-1096(b). .Thisamendmentchanges(Additionallanguageisunderlined.): (d)Theplanningcommissionshallholdatleastonepublichearingoneachapplicationfora conditionalusepermit.Citystaffshallhaveanoticeofthehearingpublishedintheofficial newspaperatleasttendaysbeforethehearing.Inaddition,citystaffalsoshallmailacopy ofthehearingnoticetoeachoftheownersofpropertywithin500feetoftheboundary linesofthepropertyuponwhichsuchusehasbeenrequested.Citystaffshallmailthe hearingnoticestothelastknownaddressofsuchownersatleasttendaysbeforethedate ofthehearing.Suchnoticeshallincludethedate,timeandplaceofthehearingandshall describetheconditionaluserequest.Failureofpropertyownerstoreceivenoticeshallnot invalidateanyoftheproceedingsinthissection. Section3Section44-1161. .Thisamendmentchanges(Additionallanguageisunderlined.): Sec.44-1161.Initiationgenerally. Anamendmenttothischapter,includinganamendmenttothezoningmap,maybe initiatedbythecitycouncil,theplanningcommission,thecitystafforbypetitionofaffected propertyowners,whoareherebydefinedtobetheownersofthepropertytoberezoned.An amendmentnotinitiatedbytheplanningcommissionshallbereferredtotheplanning commissionforstudyandforareport.Thecitycouncilshallnottakeactiononanyproposed amendmentstothischapter,includingzoningtextchangesandzoningmapchanges,untilafter theyreceivetherecommendationaboutsuchaproposalfromtheplanningcommission. 5 Theplanningcommissionorcitystaffmayreferdesign-relatedapplicationsandmatters (including,butnotlimitedto,architecturaldesign,sitelayout,landscapingandsignmatters (includingsigns,off-sitesigns,billboardsandcomprehensivesignplans))tothecommunity designreviewboardfortheirreviewandrecommendation. SECTION4.EFFECTIVEDATE Thisordinanceshalltakeeffectafterthecitypublishesitintheofficialnewspaper. TheMaplewoodCityCounciladoptedthisordinanceamendmenton____________,2008. 6 Item K 2 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Karen Guilfoile, City Clerk DATE: March 18, 2008 RE: Second Reading ? Changes to Lawful Gambling Ordinance Introduction A first reading of the Lawful Gambling Ordinance was presented to the council on March 24, 2008 for the purpose of making revisions that would permit lawful gambling organizations to sell pull-tabs from vending type machines and the bar service area in bars and restaurants. Background Currently, lawful gambling license holders that sell pull-tabs are only permitted to do so by having a permanent structure that is operated by an individual that sells the pull-tabs. Staff is proposing changes to our current ordinance so that intoxicating liquor license holders that wish to sell pull-tabs from the bar service area will be permitted to do so. According to the Minnesota Gambling Control Board, numerous lawful gambling license holders are selling their pull-tabs by this method. In doing this, the establishment that sells pull-tabs from the bar service area take care of the logistics of selling the pull-tabs and doing the payouts in an agreement between the lawful gambling and intoxicating liquor license holders. In order for this to be permitted in the City of Maplewood, the attached clean-up language will need to be approved by the city council. The omissions are struck out and additions are italicized in red. Recommendation Approve second reading of the Lawful Gambling Ordinance. Ordinance 881 Chapter 22 LAWFUL GAMBLING Article I. In General Sec. 22-1. Gambling prohibitions. Article II. Lawful gambling Sec. 22-2. Adoption of state law by reference. Sec. 22-3. City may be more restrictive than state law. Sec. 22-4. Purpose. Sec. 22-5. Definitions. Sec. 22-6. Lawful gambling permitted. Sec. 22-7. Location. Sec. 22-8. Conditions. Sec. 22-9. Lawful gambling at on-sale establishments. Sec. 22-10. Council approval. Sec. 22-11. Application and local approval of premises permits. Sec. 22-12. Local permits. Sec. 22-13. Revocation and suspension of local permit. Sec. 22-14. License and permit display. Sec. 22-15. Notification of material changes to application. Sec. 22-16. Contribution of net profits to fund administered by city. Sec. 22-17. Designated trade area. Sec. 22-18. Records and reporting. Sec. 22-19. Penalty. Sec. 22-20. Severability. Sec. 22-21. Effective date. ARTICLE I. IN GENERAL Sec. 22-1. Gambling prohibitions. (a) Any person engaged in gambling as a participant therein or any person who knowingly permits gambling on his premises, such gambling being defied as gambling within the meaning of Minn. Stats. §§609.75 ? 609.762, shall be guilty of a misdemeanor. (b) All kinds and descriptions of gaming, gambling and fraudulent devices and practices in gaming and all playing of dice or other games of chance are hereby prohibited. (c) All roulette tables; all faro banks; all crap tables; all gambling with cards, gaming tables or gambling devices; all descriptions of gaming and gambling; all houses and places for the purpose of gambling and fraudulent devices and practices; and all playing of cards, dice or other games of chance are hereby prohibited from being set up, used or kept for gaming or gambling purposes in the city. (d) No person shall bet any money or other property at or upon or in any gaming or gambling table, game or device prohibited by this section. (e) No person shall keep any house or place for the purpose of gambling nor shall any person suffer or allow any gaming table, bank or gambling device or gambling equipment prohibited in this section to be set up or used for the purpose of gaming in any house, building, boat, lot, hotel, motel, shop, ward, room, space or garden belonging to him, occupied by him or over which he has no control. (f) If any person shall engage in a gambling game or make use of any gambling device or equipment prohibited by this section or shall keep tables, furniture, fixtures or instruments for gaming or gambling or used or intended for use in gaming or gambling, in or out of any house, room or place, such tables, instruments or equipment may be seized and taken into custody by any police officer. It is hereby made the expressed duty of all police officers to enter any place, house, room, tent or booth and seize the gaming tables, instruments, fixtures or equipment and hold and keep the gaming tables, instruments, fixtures or equipment. (g) No person shall visit any place, house or room used, occupied or in any way designed for gaming or gambling purposes and there bet any money or valuable thing on any game or device, either played with cards, dice or otherwise. It shall be the duty of the police officers to visit all houses, places, rooms, tents or booths where any such gambling is carried on in violation of this section and to arrest all persons violating this section. (h) No person shall, within the city, whether directly or indirectly, bet or risk any money or other property at or upon any game, device, horse race, contest of any kind whatever or upon the happening of any event, whether such event takes place within or without the city limits, or the result of any such event or engage in any gaming or gambling of any kind whatever, in which money or other property is directly or indirectly bet, wagered, staked or risked, or aid or abet, directly or indirectly, any other person in the doing of any such acts. (i) This section shall not apply to the game of bingo, as defined by state law, if such game of bingo is duly licensed pursuant to state law and this Code or other city ordinance. (j) Notwithstanding the other subsections of this section, a fraternal, religious, veterans? or other nonprofit organization may set up to operate a gambling device or conduct a raffle, as defined in Minn. Stats. § 349.12, if licensed by the city and conducted pursuant to Minn. Stats.§ 340.12, and a person may manufacture, sell or offer for sale a gambling device to such organization. ARTICLE II. LAWFUL GAMBLING Sec. 22-2. Adoption of state law by reference. The provisions of Minnesota Statutes, Chapter 349, as they may be amended from time to time, with reference to the definition of terms, conditions of operation, provisions relating to sales, and all other matters pertaining to lawful gambling are hereby adopted by reference and are made a part of this ordinance as if set out in full. It is the intention of the Council that all future amendments of Minnesota Statutes, Chapter 349, are hereby adopted by reference or referenced as if they had been in existence at the time this ordinance was adopted. Sec. 22-3. City may be more restrictive than state law. The council is authorized by the provisions of Minnesota Statutes, Section 349.213, as it may be amended from time to time, to impose, and has imposed in this ordinance, additional restrictions on gambling within its limits beyond those contained in Minnesota Statutes, Chapter 349, as it may be amended from time to time. Sec. 22-4. Purpose. The purpose of this ordinance is to regulate lawful gambling within the City of Maplewood, to prevent its commercialization, to insure the integrity of operations, and to provide for the use of net profits only for lawful purposes. Sec. 22-5. Definitions. In addition to the definitions contained in Minnesota Statutes, Section 349.12, as it may be amended from time to time, the following terms are defined for purposes of this ordinance: BOARD, as used in this ordinance, means the State of Minnesota Gambling Control Board. CITY, as used in this ordinance, means the City of Maplewood. COUNCIL, as used in this ordinance, means the City Council of the City of Maplewood. LICENSED ORGANIZATION, as used in this ordinance, means an organization licensed by the Board. LOCAL PERMIT, as used in this ordinance, means a permit issued by the city. TRADE AREA, as used in this ordinance, is defined as the City of Maplewood and each city and township contiguous to the City of Maplewood. RAFFLE,?Raffle" is an activity that requires no skill in order to win a prize. Prizes are awarded through the purchase of chances. Sec. 22-6. Lawful gambling permitted. Lawful gambling is permitted within the city provided it is conducted in accordance with Minnesota Statutes, Sections 609.75-609.763, inclusive, as they may be amended from time to time; Minnesota Statutes, Sections 349.11-349.23, inclusive, as they may be amended from time to time; and this ordinance. Sec. 22-7. Location. (a) Lawful gambling under license issued by the state lawful gambling board may be conducted only at the following locations: (1) In the licensed organization?s hall where it has its regular meetings. No organization shall rent, lease, or occupy, directly or indirectly, any other property for the purpose of conducting gambling, except an on-sale establishment as permitted in this division. (2) In licensed on-sale liquor, wine, and beer establishments. (3) Notwithstanding subsections (a)(1) and (2) of this section, raffle only licenses may be approved for any proper location. (b) No location shall be approved for gambling unless it complies with the applicable zoning, building, fire, and health codes of the city. Sec. 22-8. Conditions. The conduct of lawful gambling under license issued by the state lawful gambling control board shall be subject to the following conditions in the city: (1) No sale, consumption, or possession of liquor, wine, 3.2 percent malt liquor shall be permitted during gambling conducted by a licensed organization, except as permitted under a valid on-sale liquor, wine, or 3.2 percent malt liquor license or a bottle club permit; provided, further, that no sale, consumption, or possession of liquor, wine, or 3.2 percent malt liquor shall be permitted in the room where a bingo session is taking place. (2) The organization must have been in existence for three years preceding the license application as a registered Minnesota nonprofit corporation or as an organization designated as exempt from the payment of income taxes by the Internal Revenue Code. The organization must have at least 15 active members. (3) Before any person may serve as gambling manager for any organization licensed to conduct gambling in the city, that person must have satisfactorily completed a course of instruction conducted by the state lawful gambling control board on the duties and responsibilities of the gambling manager. Sec. 22-9. Lawful gambling at on-sale establishments. Lawful gambling at on-sale liquor, wine, and 3.2 percent malt liquor establishments shall be Conducted in compliance with the following: (1) Only licenses for lawful gambling and raffles may be issued, except where the licensed gambling organization also holds the on-sale liquor, wine, or 3.2 percent malt liquor licenses for the premises, in which case any gambling license may be issued. (2) On-sale establishments shall be limited to one licensed gambling organization at any one time in the licensed premises and any rooms adjoining the premises under the same management. No lease shall be made with one organization while another lease is in effect for the same on-sale establishment. (3) Every agreement between a nonprofit organization and an on-sale premises for gambling shall be in the form of a written lease. The written lease shall be the complete agreement between the parties, and there shall be no unwritten terms or conditions. The lease shall specifically provide that the lessee shall operate only after issuance of a license and shall be subject to the terms of this division. (4) A copy of any lease agreement between a nonprofit organization and an on-sale licensee shall be filed with the city clerk and the police chief with the gambling license application. (5) A lease agreement between a nonprofit organization and an on-sale establishment shall not provide for rental payments based on a percentage of receipts of profits from lawful gambling. There shall be no other compensation paid to the on-sale establishment, directly or indirectly, other than the rental fee provided in the lease agreement. The maximum rental fee shall be according to state law. (5) All gambling shall be conducted from a booth or other area properly segregated from the rest of the licensed . The physical layout of the area set aside for gambling shall be subject to approval of the police department. (6) The gambling booth shall be constructed and maintained by the organization licensed to conduct gambling and shall be under the exclusive control of that organization. The organization licensed to conduct gambling shall prominently display its name and license number at its gambling boothand shall indicate that all profits from gambling are for the benefit of the organization. (7) No employees or agents of the on-sale establishment shall handle gambling devices, gambling money, prizes, or gambling records; nor shall they record winners, replays, or free games; nor shall they otherwise conduct or assist the licensed gambling organizations in conducting the gambling operation. (8) No person shall be jointly employed by both the nonprofit organization and the on-sale establishment. (9) The gambling booth shall be separate from the liquor service bar. No gambling shall be conducted from the liquor service bar. (10) The organization licensed to conduct gambling shall have exclusive control over all gambling devices, money, and records. Whenever the organization is not present, all gambling devices, money, and records shall be securely locked and shall be inaccessible to employees of the on- saleestablishment. (11) No gambling funds shall be commingled with funds of the on-sale establishment. (12) No food, drink, or entertainment discounts or other promotions shall be offered in conjunction with the sale of gambling devices or chances. (13) The on-sale establishment shall allow the organization to conduct gambling at any time during its lawful business hours and shall prohibit gambling at any time other than its lawful business hours. (14) The on-sale licensee shall make no agreements with any gambling equipment distributor requiring the use of his gambling equipment in the establishment. (15) Subsections (6), (7), (8), (9), (10), and (11) of this section shall not apply when the licensed gambling organization is also the holder of the on-sale license for the establishment where the gambling is conducted. (16) The city council may disapprove a gambling license application for an on-sale establishment in which gambling violations have previously occurred. Section 22-10. Council approval. Lawful gambling authorized by Minnesota Statutes, Sections 349.11-349.23, inclusive, as they may be amended from time to time, shall not be conducted unless approved by the council, subject to the provisions of this ordinance and state law. Section 22-11. Application and local approval of premises permits. (a) Any organization seeking to obtain a premises permit or bingo hall license, or renewal of a premises permit or bingo hall license from the Board shall file with the city clerk an executed, complete duplicate application, together with all exhibits and documents accompanying the application as filed with the Board. The application and accompanying exhibits and documents shall be filed not later than three (3) days after they have been filed with the Board. (b) Upon receipt of an application for issuance or renewal of a premises permit or bingo hall license, the city clerk shall transmit the application to the chief of police for review and recommendation. (c) The chief of police shall investigate the matter and make its review and recommendation to the city council as soon as possible, but in no event later than 45 days following receipt of the notification by the city. (d) Organizations or bingo halls applying for a state issued premises permit shall pay the city an investigation fee as set by State Statute for cities of the second class. This fee shall be refunded if the application is withdrawn before the investigation is commenced. (e) The applicant shall be notified in writing of the date of which the council will consider the recommendation. (f) The council shall receive a report from the city clerk that includes pertinent information from the background investigation and consider the application within 45 days of the date that the application was submitted. (g) The council shall, by resolution, approve or disapprove the application within 60 days of the receipt of the application. (h) The council shall disapprove an application for issuance or renewal of a premises permit for any of the following reasons: (1) Violation by the gambling organization of any state statute, state rule, or city ordinance relating to gambling within the last 3 years. (2) Violation by the on-sale establishment or organization leasing its premises for gambling, of any state statute, state rule, or city ordinance relating to the operation of the establishment, including, but not limited to, laws relating to alcoholic beverages, gambling, controlled substances, suppression of vice and protection of public safety within the last 3 years. (3) Lawful gambling would be conducted at premises other than those for which an on-sale liquor license has been issued. (4) Lawful gambling would be conducted at more than 4 premises within the city. (5) Failure of the applicant to pay the investigation fee within the prescribed time limit. (6) Operation of gambling at the site would be detrimental to health, safety, and welfare of the community. Otherwise the council shall pass a resolution approving the application. Sec. 22-12. Local permits. (a) No organization shall conduct lawful gambling excluded or exempted from state licensure requirements by Minnesota Statute, Section 349.166, as it may be amended from time to time, without a valid local permit. (b) Applications for issuance or renewal of a local permit shall be on a form prescribed by the city. The application shall contain the following information: (1) Name and address of the organization requesting the permit. (2) Name and address of the officers and person accounting for receipts, expenses, and profits for the event. (3) Dates of gambling occasion for which permit is requested. (4) Address of premises where event will occur. (5) Copy of rental or leasing arrangement, if any, connected with the event including rental to be charged to organization. (6) Estimated value of prizes to be awarded. (c) When filing an application for the issuance of a local permit under this division, the applicant must pay to the city clerk, in full, the amount of the permit fee as imposed, set, established and fixed by the city council. (d) Upon receipt of an application for issuance or renewal of a local permit, the city clerk shall transmit the notification to the chief of police for its review and recommendation. (e) The chief of police shall investigate the matter and make review and recommendation to the city clerk as soon as possible to be included in the report for the council, but in no event later than 45 days following receipt of the notification by the city. (f) The applicant shall be notified in writing of the date on which the council will consider the recommendation. (g) The council shall receive the public safety department?s report and consider the application within 45 days of the date the application was submitted to the city clerk. (h) The council shall disapprove an application for issuance or renewal of a premises permit for any of the following reasons: (1) Violation by the gambling organization of any state statute, state rule, or city ordinance relating to gambling within the last 3 years. (2) Violation by the on-sale establishment, or organization leasing its premises for gambling, of any state statute, state rule, or city ordinance relating to the operation of the establishment, including, but not limited to, laws relating to the operation of the establishment, laws relating to alcoholic beverages, gambling, controlled substances, suppression of vice and protection of public safety within the last 3 years. (3) The organization has not been in existence for at least 3 consecutive years prior to the date of application. (4) The organization does not have at least 15 active members. (5) Exempted or excluded lawful gambling will not take place at a premises the organization owns or rents. (6) Exempted or excluded lawful gambling will not be limited to premises for which an on-sale liquor license has been issued. (7) Exempted or excluded lawful gambling will occur at more than 4 premises within the city. (8) More than one licensed, qualified organization will be conducting exempted or excluded lawful gambling activities at any one premises. (9) Failure of the applicant to pay the permit fee within the prescribed time limit. (10) Operation of gambling at the site would be detrimental to health, safety, and welfare of the community. Otherwise the council shall approve the application. Sec. 22-13. Revocation and suspension of local permit. (a) A local permit may be revoked, or temporarily suspended for a violation by the gambling organization of any state statute, state rule, or city ordinance relating to gambling. (b) A license shall not be revoked or suspended until notice and an opportunity for a hearing have first been given to the permitted person. The notice shall be personally served and shall state the provision reasonably believed to be violated. The notice shall also state that the permitted person may demand a hearing on the matter, in which case the permit will not be suspended until after the hearing is held. If the permitted person requests a hearing, the council shall hold a hearing on the matter at least one week after the date on which the request is made. If, as a result of the hearing, the council finds that an ordinance violation exists, then the council may suspend or revoke the permit. Sec. 22-14. License and permit display. All permits issued under state law or this ordinance shall be prominently displayed during the permit year at the premises where gambling is conducted. Sec. 22-15. Notification of material changes to application. An organization holding a state issued premises permit or a local permit shall notify the city in writing whenever any material change in the information submitted in the application occurs within ten days of the change. Sec. 22-16. Contribution of net profits to fund administered by city. (a) Each organization licensed to conduct lawful gambling within the city pursuant to Minnesota Statute, Section 349.16, as it may be amended from time to time, shall contribute ten percent of its net profits derived from lawful gambling in the city to a fund administered and regulated by the city without cost to the fund. The city shall disburse the funds for lawful purposes as defined by Minnesota Statutes Section 349.12, Subdivision 25, as it may be amended from time to time. An organization?s receipts from lawful gambling that is exempt from licensing under Minn. Stats. § 349.166 are not subject to ten-percent contribution imposed by this section. (b) The ten-percent contribution imposed by this section shall be paid to a fund administered and regulated by the city, without cost to the city, for disbursement for lawful purposes on a monthly basis and shall be reported on a duplicate copy of the gambling tax return filed with the state lawful gambling control board each month. The report shall be an exact duplicate of the report filed with the state lawful gambling control board, without deletions or additions, and must contain the signatures of organization officials as required on the report form. At the time of submitting a copy of the gambling tax return, each organization shall also file a computation of charitable contribution form. The gambling tax return and payment of the contribution due must be postmarked or, if hand-delivered, received in the office of the finance director on or before the last day of the month following the month for which the report is made. An incomplete gambling tax return will not be considered timely unless corrected and returned by the due date for filing. Delays in the mailing, mail pickups, and postmarking are the responsibility of the organization. The tax return and contribution shall be delivered to: Finance and Administration Manager City of Maplewood 1830 East County Road B Maplewood, MN 55109 Checks shall be made payable to the city. (c) There shall be an interest charge of eight percent per annum on the unpaid balance of all overdue contributions owed by an organization under this section. (d) The city council shall disapprove any pending application for renewal or the original issue of a lawful gambling license for any organization which owes delinquent contributions to the city. Further, the police chief may notify the state lawful gambling board of any organization owing delinquent contributions to the city and may request that the board revoke or suspend the organization?s license during the license year. The city council shall not issue or renew any on- sale or off-sale alcoholic beverage license, bottle club permit, or food license to any organization which owes delinquent contributions to the city. The remedies in this subsection are not exclusive and shall be in addition to any other powers and remedies provided by law. Sec. 22-17. Designated trade area. (a) Each organization licensed to conduct gambling within the city shall expend 51 percent of its lawful purpose expenditures on lawful purposes conducted within the city?s trade area. (b) This section applies only to lawful purpose expenditures of gross profits derived from gambling conducted at a premise within the city?s jurisdiction. Sec. 22-18. Records and reporting. (a) Organizations conducting lawful gambling shall file with the city clerk one copy of all records and reports required to be filed with the Board, pursuant to Minnesota Statutes, Chapter 349, as it may be amended from time to time, and rules adopted pursuant thereto, as they may be amended from time to time. The records and reports shall be filed on or before the day they are required to be filed with the Board. (b) Organization licensed by the Board shall file a report with the city proving compliance with the trade area spending requirements imposed by Section 16. Such report shall be made on a form prescribed by the city and shall be submitted annually and in advance of application for renewal. Sec. 22-19. Penalty. Any person who violates (1) Any provision of this ordinance; (2) Minnesota Statutes, Sections 609.75-609.763, inclusive, as they may be amended from time to time; or (3) Minnesota Statutes, Sections 349.11-349.21, as they may be amended from time to time or any rules promulgated under those sections, as they may be amended from time to time shall be guilty of a misdemeanor and shall be subject to a fine of not more than $1,000 or imprisonment for a term not to exceed 90 days, or both, plus in either case the costs of prosecution. Sec. 22-20. Severability. If any provision of this ordinance is found to be invalid for any reason by a court of competent jurisdiction, the validity of the remaining provisions shall not be affected. Sec. 22-21. Effective date. This ordinance becomes effective on the date of its publication, or upon the publication of a summary of the ordinance as provided by Minnesota Statute, Section 412.191, Subdivision 4, as it may be amended from time to time, which meets the requirements of Minnesota Statute Section 331A.01 Subdivision. 10, as it may be amended from time to time. th Passed by the Council this 14 day of April, 2008. Agenda Item K3 AGENDA REPORT TO : City Council FROM: Chuck Ahl, Acting City Manager SUBJECT: Approval of 2007-2008 Contract Between City of Maplewood and Maplewood Confidential and Supervisory Association DATE: April9, 2008 INTRODUCTION/SUMMARY Mr. Bethel has completed negotiations with the Maplewood Confidential and Supervisory Association (MCSA) on behalf of the City Council for the contract covering 2007 and 2008. Mr. th Bethel reports that the MCSA is expected to approve the contract on Thursday, April 10 . Following approval of MCSA the final version of the contract will be provided for approval as part of this agenda item. A final copy of the MCSA Contract is expected to be posted and provided as part of a revised agenda on Friday, April 11, 2008. RECOMMENDED ACTION It is recommended by Mr. Bethel that the contract with the Maplewood Confidential and Supervisory Association and the City of Maplewood for the years of 2007 and 2008 be approved. Attachment: 1. 2007-2008 Contract between City of Maplewood and Maplewood Confidential and Supervisory Association [to be provided 4-11-08] AgendaItemK4 AGENDAREPORT TO :CityCouncil FROM: ChuckAhl,ActingCityManager SUBJECT: TimelineandSelectionofProcessforMaplewoodCityManager DATE: April9,2008 INTRODUCTION/SUMMARY th TheCityCouncildirectedthatthisitembeplacedontheagendaforApril14discussion. CouncilMemberJuenemannwasrequestedtocontactMr.Betheltoassistwithcontactingthe LeagueofMinnesotaCitiesaboutguidanceontheCityManagerposition.Mr.Bethelhasbeen outoftown,sostaffprovidedtheattachedinformationfromtheLeagueabouttheCityManager position,duties,selectionprocessandcontracts. MoreinformationisavailablefromLeaguesourcesiftheCouncilwouldliketoscheduleaWork SessionforanindividualfromLMCtoassistwiththeprocess. Attachment: 1.LMCGuidanceDocumentonCityManager Agenda Item K4 Attachment 1 Agenda Item K5 AGENDA REPORT TO : City Council FROM: H. Alan Kantrud, City Attorney SUBJECT: Resolution Adopting an Ordinance Pertaining to Televising of all City nd Commissions and Council Meetings (2 Reading) DATE: April10, 2008 INTRODUCTION/SUMMARY th On March 31, 2008, the City Council requested that this item be placed on the April 14 agenda. Final discussion of the issue and preparation of the final ordinance are not ready for this meeting. RECOMMENDED ACTION th Continue this item to the April 28 Council Meeting. ItemL1 MEMORANDUM TO: ChuckAhl,ActingCityManager FROM: KarenGuilfoile,DirectorCitizenServices DATE: April9,2008 RE: CodeAmendment Large Assembly and Fee Approval Introduction OccasionallytheCityhasrequestsforoutsideeventsthatfallwithintheparametersofArticleVII LargeAssemblyoftheCityCodeofOrdinances. Thissectionofthecodeisestablishedinorderto:regulatetheassemblyoflargenumbersof peoplewhosepresenceinthecitycanreasonablybeanticipatedtoexceedthecapabilityofthe health,sanitary,fire,police,transportationandutilityservicesprovidedbythecityandinorderto establishregulationswhichprotectthehealth,safetyandwelfareofallpersonswiththecity. Background OverthelastfewyearstheCityhasseenanincreaseinrequestsforpermitsforlargeassemblies. Afterreviewofthecurrentcodeandfeestructurefortheseevents,staffissubmittingchangesto theordinancethatgovernslargeassembliesandissuggestingafeestructureforthesetypesof events. Typicallythesetypesofeventsrequirevaryinglicensessuchas,temporaryfood($53.00perday), temporaryliquor($198.00perday)andnoisecontrol($15.00)inadditiontoalargeassembly permit($100.00perday).Tostreamlinetheprocess,staffproposesthefollowingfeestructure: LargeAssembly: 0 500 Participants $ 100.00 per day 500 1,000 Participants $ 250.00 per day 1,000 2,500 Participants $ 500.00 per day 2,500 3,500 Participants $ 750.00 per day 3,500andover$1,000.00perday Theintentofthefeestructureistocoverthecostofpublicsafety,environmentalhealth,andother associatedcostsofstafftoinspectandmonitortheseevents.Theindividualorcorporationthat conductsorsponsorstheeventistypicallytheapplicantfortheLargeAssemblyandNoiseWaiver Permitsandpaysthatfee.Otherfeesmentionedaremostgenerallyareappliedforandpaidbythe vendor.Thesefeeswillremainthesame.Intheeventthattheindividualorcorporationthatpulls theLargeAssemblyPermitisalsopayingthefeesformultiplevendors,thosefeeswouldbe assessedasindividualfees. Thechangesintheordinanceareprimarilyareasthatneedcleanup.Deletionsshownwithastrike throughandadditionsareinitalicsandhighlighted. Recommendation StaffisrecommendingfirstreadingoftheattachedLargeAssemblyOrdinanceandapprovalofthe associatedfeesasstatedinthereport. whosepresenceinthecitycanreasonablybeanticipatedtoexceedthe capabilityofthehealth,sanitary,fire,police,transportationandutilityservices providedbythecityandinordertoestablishregulationswhichprotectthehealth, safetyandwelfareofallpersonswithinthecity. (Code1982, § 20-91) Thefollowingwords,termsandphrases,whenusedinthisarticle,shallhavethe meaningsascribedtotheminthissection,exceptwherethecontextclearlyindicates adifferentmeaning: Largeassembly meansagatheringnumberingmorethan500persons;oractionsby oneormorepersons,theintentionofwhichistoattractandassembleagatheringof personsinexcessof500atasingletimeandplaceforanypurpose. (Code1982, § 20-92) Nopersonshallpermit,maintain,promote,conduct,advertise,manage,sell,barter orgive publicorprivateproperty,unlessalicensetoholdthe assemblyhasbeenfirstissuedbythecitycouncilasprovidedinthisarticle.In additiontothelicenserequiredinthissection,the permitsnecessaryto carryontheassembly. (Code1982, § 20-93) (a)Largeassembliessponsoredbythecitydonotrequirealicense. (b)Thisarticleshallnotapplytoanyregularlyestablished,permanentplaceof worship,stadium,athleticfield,arena,auditorium,coliseumorothersimilar permanentlyestablished building. (Code1982, § 20-94) Largeassembliesmaybeprohibitedandalicensedenieduponafindingbythecity council consideredindeterminingincompatibilityincludewithout limitationnoise,lighting,traffic,sanitation,congestionofpersons, communications,watersupply,wastedisposal,enforcement areas, firehazard,containmentonthesite,obediencetoothersectionsofthisCodeor othercityordinancesandstateandfederalstatutes,andotherfactorsaffectingthe publichealth,safetyandwelfareofthepublic. (Code1982, § 20-95) Theapplicationforalargeassemblylicenseshallbemadeinwritingandfiledwith thecityclerknolessthan45daysinadvanceoftheproposeddateforthelarge assembly,uponforms information: (1)Thename,age,residence,socialsecuritynumberandmailingaddress contact information oftheapplicant,ifanindividual;allpartnersifapartnership;andall officersofthecorporationiftheapplicantisacorporation. occupiedbythelargeassembly. (3)Thenamesandaddressesofallpersonsholdinganequitableorlegalinterest inland, withawrittenstatementoftheirapprovalofsuchuse. (4)Thenamesandaddressesofallpersonswithalegalorequitableinterestin thelandwhichabutsthesubjectproperty. (5)Afulldescriptionofthenature,purposeandextentoftheproposedlargeassembly. (6)Themaximumnumberofpersonswhichtheproposedlargeassemblywill attractatanygiventime,togetherwiththedatesandhoursduringwhichthe proposedlargeassemblywillbeconducted.Suchassemblyshallnotbeheldpast 7:00p.m.anygivenday. (7)Thenames,addresses,socialsecuritynumbers,credentials,hoursof availability,anddeploymentofsecurityofficers,andothergeneralplansfor security fulldescriptionandinformationonsecurityplans tobeutilizedatthe proposedlargeassemblybytheapplicant. (8)Afulldescriptionofplansforsoundamplificationandsoundcontroltobe utilizedbytheapplicant. (9)Plansforanyfoodorotherconcessionwhichwillbeprovided,togetherwiththename, addressandlicensinginformationofallconcessionaires. (10)Allotherinformationwhichwouldberequiredbysection14-388. (11)Anyotherinformationrequiredorrequestedbythecityclerk,environmentalhealthofficeror publicsafetyrepresentatives.orthecitycouncil. (12)All sitecleanupfromtheevent advertisingliterature,signs,andposters shallberemoved complete within36hoursfromtheterminationofthelarge assembly event. (13)Thenonrefundableinvestigationfeeasprovidedinsection 14-387.(Code1982, § 20-96) Theapplicantforalargeassemblylicenseshallpaythecurrentlyrequired investigationfee establishingofacashescrowtobedepositedwith thecityclerk.Thecashescrowshallbeused attributabletothelargeassembly. (Code1982, § 20-97) Underthisarticlethecitycouncilmayimposeanyconditionreasonablyrequiredto protect withoutlimitationthefollowingelements: (1)Afence,barrierorotherenclosurewhichcontrolsandregulatesingressand egresstoandfromtheassemblywithreasonablesafetyandspeed. (2)Apotablewatersupply,meetingalllocal,stateandfederalstandardsfor sanitation,qualityandquantityattherateofonegallonperpersonperday. convenientlylocatedthroughoutthegrounds,insufficientnumbers tomeetthestateboardofhealthregulationsandstandards. (4)Anefficientandsanitarymethodofdisposingofsolidwasteattherateofat least2.5poundsperpersonperday,togetherwithprovisionsforrestorationofthe sitetoitsoriginalcondition. (5)Alightingplanforsafeilluminationduringthehoursofdarkness. (6)Securityofficers,private,off-dutyoron-dutystatelawenforcementpeaceofficersin authoritiesandapproval ofthechiefofpolice. (7) officialseitherbymessengerortelephonewhilethelargeassemblyis beingoperated. (8)Sufficientphysicians,nurses,orothermedicalpersonnellicensedtopractice inthe proposedassembly. (9)Aparkingareaoffthepublicright-of-wayandinsidetheproposedlarge assemblyareasufficienttoprovideparkingspaceforonevehiclepereachfour personsanticipated unlessparticipantsarebusedinfromanotherlocation. Permissionforparkingfromallaffectedpropertyownersmustbeobtained. (10)Afireprotectionplantobeprovidedbytheapplicant,includingwithout limitationanalarmsystem,fireextinguishingdevices,firelanes,togetherwith sufficientpersonnelsuppliedbytheapplicanttoefficientlyoperatetherequired equipment. (11)Copiesofdescriptionsofallproposedadvertisingtoensurethatthe proposedadvertisingconformswiththeplansaspresentedtothecitycouncil. (12)Anyreasonablerestrictionsonsoundandsoundreproductionandamplification asarenecessarytocontainunreasonablenoisewithintheenclosedboundariesof thelocationofthelargeassembly. (13)Asuretybondorotherfinancialguaranteeapprovedastoformbythecity attorneyandestablishedbythecitycouncilinanamountofnotlessthan $5,000.00toguaranteeperformancebytheapplicantoftheconditionsimposedby thecitycouncilingrantingthelargeassemblylicense. (14) claims,orotherliabilitiesarisingoutoftheoperationofthelarge assembly,whetherincurredbythecityorbyanyotherassociationorperson. (Code1982, § 20-98) Thecitycouncilmaylimitthesizeandtimeofthelargeassemblyafterconsidering without assemblycontinuelongerthansixhours. (Code1982, § 20-99) assemblyshallremainovernightatthelocationofalargeassembly, exceptforareasonablenumberofpersonsrequiredforsecuritypurposes unless permittedbythecityaspartoftheapplicationprocess. (Code1982, § 20-100) (a)Thelargeassemblylicenseshallbeissuedbythecityclerkafterapproval thereofbythecitycouncil reviewbytheappropriatecitydepartments,suchas,but notlimitedto,environmentalhealthandpublicsafetyincludingtheFireMarshall. Thelicenseshallcontainastatementofallconditionsattachedbythecitycouncilin issuingthelicense. followingformswithinthediscretionofthecity: abatementproceduresprovidedbystatuteorordinance. courtofcompetentjurisdiction. automobilesinviolationofthisarticleoranyconditionofthelarge assemblylicenseandthetowingofsuchautomobilesattheexpenseofsuch persons. (4)Enforcementbydisbursingallpersonsgatheredatsuchlargeassembly. assemblyparaphernaliaandthedisbursingofpersonsgatheredatthelarge assembly. (Code1982, § 20-101) (a)Anypersonwhoobtainsalargeassemblylicenseandanyemployeeoragent thereofwho thereofbylawfulauthority,shallbepunishedin accordancewithsection1-15. (b)Theapplicantshallberequiredtopostcopiesofthelargeassemblylicenseat severallocationsinandaboutthepremises,includingtheautomobileparkingarea. Anyparticipantinthelargeassembly,otherthantheapplicantandhisemployees, whoviolatesanyprovisionofsuchpostedconditionswhichisspecifically applicabletoparticipants,uponconvictionthereofbylawfulauthority,shallbe punishedinaccordancewithsection1-15. (Code1982, § 20-102) Agenda Item L2 AGENDAREPORT TO: CharlesAhl,ActingCityManager FROM: DuWayneKonewko,DeputyDirectorofPublicWorks SUBJECT:OpenSpaceTechnicalAdvisoryPanel DATE: April4,2008 INTRODUCTION TheOpenSpaceTechnicalAdvisoryPanel(OSTAP)wascreatedin1997toadvisestaffonissuesrelated toopenspace.Sincethentheyhaveprovidedtremendousservicetostaffandtothecommunity.Their primarypurposeistoadvisestaffontechnicalissuesrelatedtotheNeighborhoodPreserves. CouncilhasrequestedthatstaffclarifytheroleofOSTAP. BACKGROUND BelowisasummaryofresponsibilitiesandstructureoftheOpenSpaceTechnicalAdvisoryPanel.The structureofthispanelworksextremelywellforstaffandOSTAPmembers. OSTAPPurposeandResponsibilities 1.AdvisestaffontechnicalissuesrelatedtotheNeighborhoodPreserves. 2.Participateindevelopmentofmasterplansforindividualpreserves. 3.MakerecommendationstocommissionsonissuesrelatedtoNeighborhoodPreserves. Meetings 1.OSTAPmeetsatleastonceannually. 2.Discussionoftechnicalissuesoccursviameetings,phonecalls,oremails,withindividualsorwith thewholepanel. 3.Meetingstodiscussspecificissuesareheldwhenissuesarise.Recommendationsfromthese meetingsaresubmittedtotheParksandRecreationCommissionand/orEnvironmentandNatural ResourcesCommission,dependingonthetopic. 4.CommissionmeetingsarethevenueforpublicinputonpolicyissuesrelatedtotheNeighborhood Preserves. 5.Neighborhoodmeetingsareheldforthepublicduringthemasterplanningprocessforeach preserve.Thesemeetingsarepostedandresidentswithintwoblocksofthepreservearenotified. Members Thecommitteeshallconsistofthreetoeightmembers,appointedbyEnvironmentalManageroropen spacestaff.Membersshallincluderesidents,staff,agencypersonnelandnaturalresourcesprofessionals. Atleastthreemembersshallhaveprofessionalexperienceworkinginnaturalresources.Atleastthree membersshallbeMaplewoodresidents.Therewillbenotermlimits.Asmembersresign,staffwill appointnewmembers. Agenda Item L2 CurrentMembers Residents:CharBrooker JackFrost MarkGernes DominicRamacier Agency:BillBartodziej(RWMWD) Staff:GinnyGaynor AnnHutchinson RECOMMENDATION StaffrecommendsthattheOpenSpaceTechnicalAdvisoryPanelretainitscurrentresponsibilitiesand structure,asoutlinedabove. AgendaItemL3 AGENDAREPORT TO :CityCouncil FROM: ChuckAhl,ActingCityManager SUBJECT: ConsiderPolicyonDepartmentContinuationPlanning DATE: April9,2008 INTRODUCTION/SUMMARY CouncilMemberHjellerequestedthatthisitembeplacedontheagenda.Heexpressed concernedthatourdepartmentsdonothavecontinuationplans. ThiswasdiscussedbytheManagementstaffatthisweeksstaffmeeting.Mr.Lukinisworking ontheemergencyoperationsportionofcontinuationplanning;however,thisisanitemthat involvesasituationwheretopmanagementstaffarenolongeravailabletodirectandmanagea department.Somedepartmentsreportthattherearestaffthatareavailablethatcouldassume theleadershiprole,whileothersindicatethatthisisapotentialissue. WhilethisisanitemfortheCityManageraspartoftheoperationoftheCity,theCouncilmay wishtodiscussthatitistheirpolicythatalldepartmentsshouldhaveacontinuationplan. RECOMMENDEDACTION Discussionapossiblepolicy. Agenda Item L4 Memorandum TO: Maplewood City Council FROM: Erik Hjelle SUBJECT: League Of Minnesota Cities Attorney letter regarding Councilmember Rossbach?s active participation in legal action against the City of Maplewood. DATE: 04-08-2008 This matter was originally placed on the January 6, 2008 council agenda. I was asked to remove it by legal counsel due to ongoing litigation. Given the severity of the conduct, I have brought it back to be discussed. The City of Maplewood was involved in 3 court actions brought by terminated Human Resources Director Sheri Le. The City prevailed in 1 case, another was withdrawn and it lost the final case. During the final trial in December, Councilmember Rossbach, was observed by many people to be actively working with Ms. Le in her legal action against the city. League attorney Julie Fleming-Wolfe, Mark Rossow from the League of Minnesota Cities Insurance Trust, Mayor Longrie, former City Manager Copeland, and others, including myself, witnessed Mr. Rossbach huddled with Ms. Le and her Attorney during court breaks. This conduct was so apparent that League Attorney Julie Fleming- Wolfe wrote a letter to Ms. Le and her attorney demanding that they cease their involvement with Mr. Rossbach and possibly Councilmember Juenemann. After my initial submission of this report, City Manager Ahl notified the League of my intent to make public this letter, and the League invoked ?attorney client? privilege which protects Mr. Rossbach. Other individuals acted in concert against the city during the trial, I sat behind John Nephew and others, and heard their repeated comments regarding assistance to Ms. Le and her attorney. It should be noted that Mr. Nephew was not a sworn councilmember in December and was not bound by any rules other than his personal ethics. Mr. Rossbach was a sworn councilmember in December. Mr. Rossbach was a witness for Ms. Le. It is expected by the City and its taxpayers that Mr. Rossbach would not strategize with Ms. Le and her attorney during court breaks, make statements regarding ?our case?, and support a person who is taking legal action against the city and city taxpayers. Again, this conduct was witnessed by many persons and completely contradicts legal advice given by our insurer. Court transcripts also state that Ms. Le and her attorney were working with ?councilmembers?. Action Requested. That the Maplewood City Council reprimand Councilmember Rossbach for documented misconduct in office and breach of his fiduciary responsibility. AgendaItemN2 AGENDAREPORT TO :CityCouncil FROM: ChuckAhl,ActingCityManager SUBJECT: ReportonLettertoResidentsonMaplewoodFinancialSituation DATE: April9,2008 INTRODUCTION/SUMMARY OnMarch31,2008,IpostedalettertoMaplewoodResidents[acopyattached]further explainingtheissueswiththeMaplewoodfinancialsituationthatwasreportedinthePioneer PressonMarch26,2008.ThiswillbetheleadarticleintheCityNewsthatistobeinall residencesbyApril15,2008. IwouldliketoreporttotheCouncilontheletterandtheinformationwithintheletter. RECOMMENDEDACTION Noactionrequired. Attachment: 1.OpenLetterfromChuckAhlonMaplewoodFinancialSituation Agenda Item N2 Attachment 1 TO:ALLMAPLEWOODPROPERTYOWNERS FROM:ACTINGCITYMANAGER,CHUCKAHL DATE:MARCH31,2008 SUBJECT:FINANCIALSTATUSOFMAPLEWOOD OnMarch26,2008,theSt.PaulPioneerPressledtheirfrontpagewithaheadlinethatindicated MaplewoodSortingOutCityHallFinancialMess.Clearlythistypeofheadlinecanandhas providedatremendousamountofconsternationandconcernwiththeoverallfinancialstateof yourCity.IamsendingthislettertoeveryresidenceintheCitytoattempttoprovidesome clarityonthecurrentstatusoftheCitysfinancialreportingandmonitoringsystems. FirstandforemostletmeassureyouthatIdonotbelievethatyourtaxdollarsorfeespaidtothe Cityhavebeenmis-appropriated.Ihavefoundnoevidenceofdollarsthataremissingandhave nevermadeanyclaimsorreportstotheCityCouncilormediatothatend.Furthermore,Idonot believethathasoccurredorwillbediscoveredaswecontinuepreparingforourannualaudit. IreportedtotheCityCouncilonFebruary10,2008,afterIassumedtheroleofActingCity Manager,thattheissueswithourfinancialsituationrelatedtotheprocessofreportingand monitoring,whicharerequiredbygovernmentaccountingstandards.TheCityisrequiredto haveanauditofourfinancesonanannualbasis.ThelastauditwascompletedinJuly2007for thefinancialperiodthatendedonDecember31,2006.Thatreport,theComprehensiveAnnual FinancialReportfor2006,wonanawardforfinancialreporting.Ourfinancialstaffisinthe processofpreparingtheComprehensiveAnnualFinancialReportfor2007,whichwillbethe subjectoftheauditofthe2007financialtransactions.TheCitysauditingfirmisawareofthese issuesandwillbereviewingalltransactionfrom2007andmakingtheirreporttotheCityCouncil laterthissummer. Thefinancialissuesrelatetoanappropriateleveloftimelyaccountingor,inthiscase,lackthere of.OneexamplenotedwithinthePioneerPressarticle:Justlikeinyourhome,theCitygets statementsfromthebankabouttheamountoffundswehaveinvariousaccounts.TheCityof Maplewoodhasover$2.0millioninmonthlytransactions,sowehavenumerousaccountsto track.Ourfinancialstaffattemptednumeroustimesin2007toreconcilewhattheamountof fundsthatthebankbelievedwasinthevariousaccounts;however,wewereunabletoagreewith whatwehadwithinourrecordssinceFebruary2007.Insomecircumstances,ourbankindicated thatwehadmoremoneythanwethoughtandinothercircumstances,wehadless.Earlyin March2008,ourformerAssistantFinanceDirectorhelpedtrainourcurrentstaffontheprocess forreconcilingstatementsandmanyofthebankissueswereresolvedandtheremaindershould beresolvedwithinthenextfewdays. AnotheritemwithinthearticleindicatedthatDepartmentHeadsdidnothaveinformation...to knowiftheyareoverorunderbudgetonamonthlybasis.SinceIreportedthatinformationto theCityCouncilinFebruary,theFinancestaffhasprovidedthatinformationandthemonthly budgetsarecontinuouslybeingreviewedtoassurecompliancewiththeallocatedamounts.Iam confidentthatthereisnolongeraDepartmentinMaplewoodthatisoperatinginthedark. Aswasindicatedinthearticle,Iamconfidentthatthechangesthathavebeenmadewillreturn theconfidenceinourfinancialmonitoringandmanagementoffunds. OPENLETTERTORESIDENTS PAGETWO IreportedataWorkShopoftheCityCouncilonMarch10,2008,abouttheFinancialStateof rd TheCity.The2008BudgetfortheCitypresentedtotheCityCouncilonDecember3and th December10of2007estimatedthattheCitywouldend2007withasurplusof$308,570.After adetailedanalysisofallthe2007expenditures,theCityactuallyended2007withasmalldeficit of$42,360,whichwasdeductedfromoperatingreserves,whichisnotatalluncommoninlocal government.AportionoftheproblemrelatestodeficitsattheMaplewoodCommunityCenter andtheRecreationProgramFunds.Whilethissituationmayalarmsome,itisnotaunique situationandhasalsooccurredinpastyears,notjustin2007.Adeficitof$42,360outofa$37 th milliondollarannualbudgetismanageable.OnMarch10,inmyreportontheFinancialState oftheCity,IreportedaplantotheCityCouncilthatinvolvesasmall(2%)reductioninthe allocationoffundstoallDepartmentsfor2008.EachDepartmentHeadhasbeeninstructedto implementtheseoverallcutstotheirallocationsoffunds.Idonotanticipatefurthercutswillbe necessaryin2008toensurethattheCityfinishestheyearwithinourbudget.TheCommunity CenterandRecreationstaffhasalreadyimplementedanumberofchangestoimprovethe financialperformanceofthoseareas.Iamconfidentthatthesechangeswillputthoseprograms backonbudget. Lastly,theissueofaccountabilityhasbeenraisedaboutyourCitystaff.Inotherwords,asthe PioneerPressstoryattemptstoaddress:whoshouldbeblamed?ItwasnotedinthearticleandI alsoreportedtotheCityCouncilonMarch10,2008thatIdonotsupportassigningblamefor thefinancialaccountingissuesfrom2007.Ifyoureadthearticle,thereareplentyofdiverse opinionsaboutwhoisresponsible.Ibelievethatassigningblamewillnotsolveanyoftheissues norresultinaprocesstoallowforyourCitytomoveforward.Theaccountabilityfor2008is, however,adifferentmatter.AstheActingCityManager,IhaveinformedeachDepartment Head,whichincludestheFinanceDirector,that...eachDepartmentHeadispersonally responsiblefortheirrevenueestimatesandexpenditureplansfor2008.Thatincludesthe reconcilingofthebankstatementsinatimelymanner,trackingtheCitysfixedassets,processing budgettransfersandcheckingofjournalentriesallconsistentwithGovernmentAccounting Standards.IamconfidentthatyourCitystaffarepreparedandtrainedappropriatelytoestablish atrustthatyourCityiswellrunfromafinancialaswellasoperationalstandpoint. MyhopeisthatthisletterprovidessomeclarityandassurancesaboutyourCitysfinancial situation.Iyouhavecommentsorquestions,youcancontactmeattheaddresslistedaboveorat . CITYOFMAPLEWOOD R.CharlesAhl ActingCityManager C:MayorandCityCouncil DepartmentHeads