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2008 03-10 City Council Meeting
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Retail Site (Flandrau Street and County Road D). 5. MCC: Thermodyne Repair Payment Approval. 6. Discussion of Expiration of South Maplewood Moratorium. M. COUNCIL PRESENTATIONS 1. Open Space Referendum Discussion. (J. Nephew) N. ADMINISTRATIVE PRESENTATIONS 1. Notice of Special Presentation on Comprehensive Plan Update -Natural Resources Inventory Report. Meeting March 18, 2008 at 6:00 p.m. O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249-2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Agenda Item E 1 SPECIAL COUNCIL MINUTES MAPLEWOOD CITY COUNCIL 5:00 p.m., TUESDAY, FEBRUARY 19, 2008 Council Chambers, City Hall Meeting No. 08-05 A. B. C. D. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:00 p.m. by Acting Mayor Hjelle. APPROVAL OF AGENDA Councilmember Rossbach moved to approve the aclenda. Seconded by Councilmember Nephew. Ayes -All The motion passed. ROLL CALL Diana Longrie, Mayor Erik Hjelle, Councilmember Kathleen Juenemann, Councilmember John Nephew, Councilmember Will Rossbach, Councilmember Absent Present Present Present Present UNFINISHED BUSINESS Council Discussion of Charges and Notice of Public Hearing Pursuant to MN Statute 412.641, Subd. 1 b. -Removal of City Manager. City Attorney, Alan Kantrud addressed the council, presented the report and answered questions of the council. Mr, Kantrud read the Settlement Agreement and Release of All Claims document aloud before the council. Councilmember Rossbach moved to approve the Settlement Agreement and Release of All Claims Between the City of Maplewood and Greg Copeland. SETTLEMENT AGREEMENT AND RELEASE OF ALL CLAIMS This Settlement Agreement and Release of All Claims is made between the City of Maplewood and Greg Copeland. The purpose of this Settlement Agreement and Release of All Claims is to resolve all outstanding matters between the parties related to Greg Copeland's employment by the City of Maplewood. Definition of Terms "Agreement" means the Settlement Agreement and Release of All Claims. "Copeland" means Greg Copeland. "City" means the City of Maplewood. February 19, 2008 Special City Council Meeting Minutes "Parties" means Copeland and the City. Recitals Whereas, the City Council adopted a motion indicating its intent to remove Copeland as City Manager on January 17, 2008; and Whereas, Copeland requested written charges supporting his removal and a public hearing on those charges pursuant to Minn. Stat. § 412.641; and Whereas, the parties seek to obtain a full, final, and complete settlement and discharge of all claims that have been, or might be made, for any action or inaction related to Copeland's employment upon the terms and condition set forth below. Terms and Conditions Now, therefore, the parties agree to the terms and conditions as follows: 1. Removal as City Manager. Upon execution of this Settlement Agreement, Mr. Copeland is removed as City Manager for the City of Maplewood without cause. Mr. Copeland withdraws his request for notice of written charges and a public hearing pursuant to Minn. Stat. § 412.641. 2. Release and Discharge by Copeland. Copeland does hereby and fully and forever release and discharge the City, its current and former Council members, employees, agents, representatives, insurers, attorneys, and any other affiliates from any and all liability for any and all damages, actions, or claims -regardless of whether they are known or unknown, direct or indirect, asserted or unasserted -that arise out of, or relate to his employment, his placement on administrative leave, the notice to remove him, or nay other action, decision, event, or circumstance occurring on or before the date Copeland signs this Agreement. This release does not include a release of the right to defense and indemnification specifically outlined in Minn. Stat. § 466.07, subd. 1. 3. Continuation of Salary and Benefits. In consideration of Copeland's release set forth in paragraph 2, the City agrees to continue to pay Copeland his current salary until June 14, 2008. In addition, the City will continue to pay its contribution to Copeland's health insurance, dental insurance, disability insurance, and life insurance until June 14, 2008. The City also agrees to reimburse Copeland in an amount not to exceed $2744.17 for his reasonable and legitimate hotel and meal expenses incurred as a result of his trip to the National League of Cities Convention in New Orleans in November of 2007, upon verification through itemized receipts. The City agrees to return one Christmas wreath that Copeland purchased with his own money and to reimburse him in an amount not to exceed $40.00 for the cost of one other Christmas wreath, upon verification through an itemized receipt. In consideration of the City's agreement to remove him without cause, Copeland waives any right that he may have to assert a claim for additional pay and benefits pursuant to the motion that the Council adopted on November 14, 2006. Copeland understands and agrees that the only benefits that will be continued until June 14, 2008, are the ones enumerated in this paragraph. Copeland agrees that he will not be entitled to any additional salary or benefits after June 14, 2008. 4. Disputed Claims. The payments specified in paragraph 3 are for and on behalf of the city and are the compromise of a disputed claim. The consideration provided is merely intended to resolve this dispute and avoid the further cost of any possible litigation with Copeland regarding his employment. February 19, 2008 2 Special City Council Meeting Minutes 5. Rescission Under the MHRA. Copeland recognizes that by signing this Agreement he is specifically waiving and releasing any employment discrimination and retaliation claims that he might have under the Minnesota Human Rights Act ("MHRA"). The City hereby informs Copeland in writing of his rights under Minnesota Statutes, Section 363A.31, which is contained in the MHRA, to rescind his release of claims in writing within fifteen (15) calendar days after signing it. Such a rescission would be limited to any claims arising under the MHRA. A rescission of any claims arising under the MHRA would void the City's payment obligations set forth in paragraph 3. The City has also informed Copeland that for the rescission to be effective under Minnesota Statutes, Section 363A.31, it must be delivered to H. Alan Kantrud, City Attorney, 1830 County Road B East, Maplewood, MN 55109, personally or by United States mail within the 15- day period. If delivered by mail, the rescission must be postmarked within the 15-day period, properly addressed to Mr. Kantrud and sent by certified mail, return receipt requested. 6. Rescission Under the ADEA. Copeland agrees that he knowingly and voluntarily has waived by this Agreement any and all claims under the Age Discrimination in Employment Act ("ADEA"). After Copeland signs this Agreement, he will have seven (7) calendar days during which time he may rescind his waiver and release of any claims arising under the ADEA. A rescission of any claims arising under the ADEA would void the City's payment obligations set forth in paragraph 5. Copeland understands that this right to rescission applies only to claims he may have arising under the ADEA. For a rescission of claims under the ADEA to be effective, it must be delivered either personally or by United States mail within the seven-day period to H. Alan Kantrud, City Attorney, 1830 County Road B East Maplewood, MN 55109. If delivered by mail, the rescission must be postmarked within the 7-day period, properly addressed to Mr. Kantrud, and sent by certified mail, return receipt requested. 7. Release by the City. The City agrees not to initiate a civil lawsuit against Copeland for any known claims, including any claims associated with the alleged removal of documents or claims associated with his purported written contract. This release by the City does not include any unknown claims. This release does not include any criminal charges. In the event that a lawsuit is brought against the City in which the person or entity bringing the suit asserts that the City is liable based on any action or inaction of Copeland and Copeland is not entitled to indemnification pursuant to Minn. Stat. § 466.07, subd. 1, the City reserves the right to join Copeland as a party to the lawsuit and/or to seek contribution from Copeland. 8. Representation of Comprehension of Document. In entering into this Agreement, Copeland represents that he has had the opportunity to consult with an attorney concerning the legal consequences of this Agreement; that the terms of this Agreement have been completely read and are fully understood and voluntarily accepted by Copeland. 9. Governing Law. This Agreement shall be construed and interpreted in accordance with the laws of the State of Minnesota. 10. Entire Agreement and Successors in Interest. Copeland further declares and represents that no promise, inducement, or agreement not herein expressed has been made to Copeland; this Agreement contains the entire agreement between the parties hereto; and that the terms of this Agreement are contractual and are not a mere recital. February 19, 2008 3 Special City Council Meeting Minutes This Agreement contains the entire agreement between Copeland and the City with regard to the matters set forth in it and shall be binding upon and inure to the benefit of the executors, administrators, personal representatives, heirs, successors and assigns of each. 11. Effectiveness. This Agreement shall become effective immediately following execution by each of the parties. Copeland understands that the Agreement will not be effective unless and until it is approved by the City Council of the City of Maplewood. 12. Responsibility for Costs. Each party shall be solely responsible for its own costs, expenses, and attorney fees. 13. Enforcement. Failure to insist on compliance with any term, covenant, or condition contained in this Agreement shall not be deemed a waiver of that term, covenant, or condition, nor shall any waiver or relinquishment of any right or power contained in this Agreement at any time be deemed a waiver or relinquishment of any right or power at any other time. 14. Severability. If any part of this Agreement is construed to be in violation of any law, the remaining portions shall remain in full force and effect. By signing below, each party specifically acknowledges that it has read this Agreement, that it has had an opportunity to review the terms of this Agreement with legal counsel, and that it understands all the terms of the Agreement. GREG COPELAND Date: Date: Date: Date: Date: Date: Date: CITY OF MAPLEWOOD Mayor, Diana Longrie Councilmember, Eric Hjelle Councilmember, Kathleen Juenemann Councilmember, John Nephew Councilmember, Will Rossbach CITY ATTORNEY H. Alan Kantrud CITY CLERK February 19, 2008 4 Special City Council Meeting Minutes Date: Seconded by Mayor Hjelle. The motion passed. E. ADJOURNMENT Mayor Hjelle adjourned the meeting at 5:24 p.m. Karen Guilfoile Ayes - AI I February 19, 2008 5 Special City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 4:30 p.m., Monday, February 25, 2008 Council Chambers, City Hall A. CALL TO ORDER Agenda Item E2 A meeting of the City Council was held in the City Hall Council Ch~rrib~rs and was called to order at 4:30 p.m. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present - __ Erik Hjelle, Councilmember _-I~r~sent Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA Councilmember Nephew moved t~ a~~proue the agenda as=submitted. Seconded by Councilmember Rossbach. Ayes -All The motion passed. D. NEW BUSINESS a. Board and C©mmissiQn Interviews i. Don t~nderson Community besign Review Board 4:30 pm ,,,,,,ii.,,,, ~~~~~~~ Peter Fi~ther Parks &Recreation Commission 4:40 pm iii. Caleb AndeE-son Historic Preservation Commission 4:50 pm iv. Craig Bannon Parks & Recreation Commission 5:00 pm The council took a 15 minutes break in between board and commission in terviews. v. Matt Wise ', Community Design Review Board 5:40 pm vi. Colleen Naughton Police Civil Service Commission 5:50 pm vii. Therese Sonnek Parks & Recreation Commission 6:00 pm viii. Ananth Shankar Community Design Review Board 6:15 pm Acting City Manager Ahl handed out ballots to the councilmembers to rank the interviewees for the openings on the board and commissions. The council will announce their selections during the 7:00 p.m. city council meeting. E. ADJOURNMENT Mayor Longrie adjourned the meeting at 6:25 p.m. February 25, 2008 City Council/Manager Workshop Minutes A. B C D. MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, February 25, 2008 Council Chambers, City Hall Meeting No. 08-06 CALL TO ORDER Agenda Item E3 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Longrie. PLEDGE OF ALLEGIANCE ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present APPROVAL OF AGENDA Councilmember Hjelle moved to approve the agenda as submitted. Seconded by Councilmember Nephew. Ayes -All E. APPROVAL OF MINUTES Councilmember Juenemann moved to approve the February 11, 2008, 4:30 p.m. Council Manager Workshop Minutes as submitted. Seconded by Councilmember Nephew. Ayes -Mayor Longrie, Councilmembers Juenemann, Nephew &Rossbach Abstain -Councilmember Hjelle The motion passed. Councilmember Juenemann moved to approve the February 11, 2008, 6:30 p.m. Special Closed City Council Meeting Minutes as submitted. Seconded by Councilmember Hjelle. Ayes -All The motion passed. February 25, 2008, City Council Meeting Minutes 1 Approval of the February 11, 2008 city council minutes. Councilmember Nephew had a correction to the February 11, 2008, city council minutes. On page 39, item J.1: the motion to table that failed was seconded by Councilmember Rossbach, not nn~.,.,r ~ .,.,nr;o. On page 46, item K3: Councilmember Nephew moved the resolution with an amendment to specify that Greg Copeland was the opposing party in the threatened litigation. On page 47, also item K3: After the council reopened the meeting, the council voted on a motion Councilmember Hjelle to direct staff to call a special meeting on 2/19 at 5:00 p.m. Seconded by Councilmember Nephew. The vote was 4-1 (Nay vote from Mayor Longrie). Councilmember Nephew moved to approve the February 11, 2008, City Council Minutes as amended. Seconded by Councilmember Hjelle. Ayes -All The motion passed. Councilmember Nephew moved to approve the February 6, 2008, Special City Council Meeting Minutes as submitted. Seconded by Councilmember Rossbach. Ayes - Councilmembers Juenemann, Nephew &Rossbach Abstentions -Mayor Longrie & Councilmember Hjelle The motion passed. F. APPOINTMENTS/PRESENTATIONS 1. Swearing in Ceremony for Full-Time Firefighter/Paramedics: Andrew Bauman, Charles Perbix, Andrea Richardson, Jeff Sedlacek and Mike Streff. a. Maplewood Fire Chief, Steve Lukin gave the report and presented the new Maplewood Fighters with their badges. b. Mayor Longrie read the Oath to the new Maplewood Firefighters. The council, staff and audience members gave their congratulations. 2. Commission and Boards Appointments and Reappointments a. Appointment of Joshua Richter to the Housing Redevelopment Authority Councilmember Hjelle moved to appoint Joshua Richter to the Housing Redevelopment Authority. Seconded by Councilmember Nephew. Ayes -All The motion passed. b. Appointment of Dale Trippler to the Environmental & Natural Resources Commission. Councilmember Hjelle moved to appoint Dale Trippler to the Environmental & Natural Resources Commission. Seconded by Councilmember Nephew. Ayes -All February 25, 2008, City Council Meeting Minutes 2 The motion passed. c. Reappointment of Steven Gunn to the Police Civil Service Commission. Councilmember Juenemann moved to reappoint Steven Gunn to the Police Civil Service Commission. Seconded by Mayor Longrie. Ayes -All The motion passed. d. Appointment of Caleb Anderson to the Historic Preservation Commission. Councilmember Nephew moved to appoint Caleb Anderson to the Historic Preservation Commission. Seconded by Councilmember Juenemann. Ayes -All The motion passed. e. Reappointment of Craig Brannon, Peter Fischer, Carolyn Peterson and Appointment of Therese Sonnek to the Parks & Recreation Commission. Councilmember Juenemann moved to reappoint Craig Brannon, Peter Fischer, Carolyn Peterson and appoint Therese Sonnek to the Parks & Recreation Commission. Seconded by Councilmember Hjelle. Ayes -All The motion passed. f. Reappointment of Ananth Shankar and Matt Wise to the Community Design Review Board. Mayor Longrie moved to appoint Ananth Shankar and Matt Wise to the Community Design Review Board. Seconded by Councilmember Juenemann. Ayes -All The motion passed. Mr. Ahl said the planning commission interviews will be held March 3, 2008 unless there is a scheduling conflict. 3. Recognition of Michelle Gran, Commissioner from the Parks and Recreation Commission. Mayor Longrie moved to approve the Recognition of Michelle Gran who served as commissioner on the Parks and Recreation Commission. Seconded by Councilmember Nephew. Ayes -All The motion passed. February 25, 2008, City Council Meeting Minutes 3 G. PUBLIC HEARINGS Hazelwood Street Improvements (Hwy 36 to Frost Avenue), City Project 07-25. a. Public Hearing 7:00 p.m. b. Resolution Ordering Improvement after Public Hearing (4 votes). c. Civil Engineer, Michael Thompson gave the presentation. d. Chad Larson, Representative from Kimley-Horn & Associates, Inc. e. Acting City Manager and Public Works Director, Chuck Ahl answered questions of the council. Mayor Longrie opened the public hearing. Bill Schreiner, 1098 Beaver Creek Parkway, Maplewood. Mr. Schreiner spoke regarding his concern for the lane width for school buses. 2. Joan Gallagher, 2125 Hazelwood Street, Maplewood. Ms. Gallagher said she has had a terrible drainage problem into Footprint Lake. She asked who she should contact in Public Works regarding drainage concerns at her home. 3. Judy Baier, 2240 Hazelwood Street, Maplewood. Ms. Baier was unable to attend the meeting but provided a letter for the record regarding this proposal. 4. Carolyn Peterson, 1801 Gervais Avenue, Maplewood. Ms. Peterson spoke regarding the difference between a bituminous surface and a paved sidewalk for wheelchairs. Mayor Longrie closed the public hearing. Councilmember Rossbach moved to recommend the resolution ordering the improvement of the Hazelwood Street Improvements, (Hwy 36 to Frost Avenue) City Proiect 07-25. RESOLUTION 08-02-025 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 11th day of February, 2008, fixed a date for a council hearing on the proposed street and utility improvements for the Hazelwood Street Improvements Project 07-25, AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on February 25, 2008, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to Hazelwood Street, City Project 07-25. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 25th day of February 2008. Seconded by Councilmember Juenemann. Ayes -All The motion passed. 2. Sterling Street Improvements (Holloway to Larpenteur), City Project 07-32. February 25, 2008, City Council Meeting Minutes 4 a. Public Hearing 7:15 p.m. b. Resolution Ordering Improvement after Public Hearing (4 votes). c. Civil Engineer, Michael Thompson gave the presentation. d. Steven Heth, Project Manager SEH addressed and answered questions of the council. e. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. Mayor Longrie opened the public hearing. Mark Hesse, 2494 Meadow Drive East, North St. Paul. Mr. Hesse wants Sterling Street closed due to the dangers and the condition of the road. 2. Ms. Bernie Wildes, 1864 Sterling Street North, Maplewood. Ms. Wildes said a petition was passed around the neighborhood and the majority of the people want Sterling Street closed. 3. Debbie Bauers, 1866 Sterling Street, Maplewood. Ms. Bauers agreed with the comments and is concerned about the street, garbage, parked cars and the possibility of drugs being dealt there. 4. Joe Peschges, President, Hill Murray School, 2625 Larpenteur Avenue, Maplewood. Mr. Peschges spoke about Sterling Street and how Hill Murray School felt about this proposal. 5. Constance Jefferson, 1822 Sterling Street North, Maplewood. Ms. Jefferson spoke regarding the cost of maintaining the road and keeping the road in a natural state. 6. Steve Recker, 1812 Sterling Street North, Maplewood. Mr. Recker's comments were similar to those of the other speakers. 7. Ann Fosburg, 2516 Idaho Avenue East, Maplewood. Ms. Fosburg spoke regarding the history of Sterling Street and stated that she does not want the city to close Sterling Street. Mayor Longrie closed the public hearing. Councilmember Hjelle moved to recommend the resolution ordering the Sterling Street improvements (Holloway to Larpenteur) City Proiect 07-32. With the change of cutting off and closing the road and not building it between Ripley Avenue and Larpenteur Avenue. No access to the road. If Hill Murray wants to approach the city to put parking spots in the area of the closed road that is an after thought as a budget modification. Mayor Longrie made a friendly amendment that the city maintain easement writes between Larpenteur Avenue to Ripley Ave in the event that Hill Murray proposes doing something as part of this project it shall be at the cost of Hill Murray. Furthermore she recommended directing staff to adjust the budget numbers consistent with these changes discussed. Councilmember Hjelle accepted the friendly amendment. (Maplewood Civil Engineer Michael Thompson revised the resolution after the February 25, 2008, council meeting and the revisions have been included below.) RESOLUTION 08-02-026 ORDERING IMPROVEMENT AFTER PUBLIC HEARING February 25, 2008, City Council Meeting Minutes 5 WHEREAS, a resolution of the city council adopted the 11th day of February, 2008, fixed a date for a council hearing on the proposed street improvements for the Sterling Street Improvements, City Project 07-32, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on February 25th, 2008, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Sterling Street Improvements, City Project 07-32. 2. That Sterling Street is hereby closed between Ripley Avenue and Larpenteur Avenue. 3. That the adjacent property owner (Hill-Murray Foundation; 2625 Larpenteur Avenue) have the option to construct parking in the area of the closed road in the future, at the sole cost of said property owner. 4. That public right of way be maintained on Sterling Street between Ripley Avenue and Larpenteur Avenue. 5. Such improvement is hereby ordered as proposed in the council resolution adopted the 25th day of February 2008. 6. The City's consultant engineer, SEH Inc., is the designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 7. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget of $977,501 shall be established. The proposed financing plan is as follows: Sterling Street Improvements, City Project 07-32 GO Debt Service $ 196,401 20% Special Assessments $ 91,100 9% Environmental Utility Fund $ 200,000 21% City of North Saint Paul $ 490,000 50% Total $ 977,501 100% Seconded by Mayor Longrie. The motion passed. Ayes -All Public Works Director, Chuck Ahl said if the City of North St. Paul does not agree with this proposal the project would have to come back to the council. Mayor Longrie called fora 10 minute recess. H. VISITOR PRESENTATIONS February 25, 2008, City Council Meeting Minutes 6 Paul Ruby, 1334 Pearson Drive, Maplewood. Mr. Ruby brought photos to be shown on camera regarding the Rolling Hills Manufactured Home Park and the problems the homeowners have had since the sale of the park. He said the Board members want to meet with the owner of the park as a group. 2. Tom Devank, 220 South Sixth St., Suite 1950, Minneapolis. Attorney for the owners of the Rolling Hills Manufactured Home Park. He said his client would meet with a representative of the Rolling Hills Manufactured Home Park but not with a large group of people. (Mayor Longrie recommended Mr. Ruby and Mr. Devank meet in the City Hall Lobby to exchange information). 3. Joseph Waters, 2393 Hazelwood Street, Maplewood. Mr. Waters spoke regarding semi- trucks driving north on Hazelwood Street to go east on Highway 36. Recently there was a semi-truck that got stuck at the corner and ended up blocking traffic for 20 minutes. This area is becoming a safety hazard. He spoke to Mr. Ahl about this problem but he wanted the council to be aware of this safety issue for the children that live in the area and his concerns for having a "pork chop" there in the southeast corner. 4. Bob Zick, 2515 White Bear Avenue, Maplewood. Mr. Zick shared his opinion of the position of the Acting City Manager and hiring a permanent City Manager as well as his other opinions regarding city business. CONSENT AGENDA Councilmember Juenemann moved to approve items 1, 2, and 6. Seconded by Councilmember Nephew. Ayes -All The motion passed. 2. Councilmember Hjelle moved to approve item 3. Seconded by Councilmember Nephew. Ayes -All The motion passed. 3. Councilmember Hjelle moved to approve item 4. Seconded by Councilmember Nephew. Ayes -All The motion passed. 4. Councilmember Hjelle moved to approve item 5. Seconded by Councilmember Juenemann. Ayes -All The motion passed. 5. Councilmember Hjelle moved to approve item 7. Seconded by Councilmember Juenemann. Ayes -All The motion passed. February 25, 2008, City Council Meeting Minutes 7 1. Approval of Claims Councilmember Juenemann moved approval of Claims. ACCOUNTS PAYABLE: $ 431,652.09 Checks #74733 thru #74779 $ 407,254.93 Disbursements via debits to checking account Dated 1/24/08 thru 1/31/08 $ 264,212.92 Checks #74780 thru #74831 $ 123,552.49 Disbursements via debits to checking account Dated 1/31/08 thru 2/07/08 $ 1,226,672.43 Total Accounts Payable onvoni i $ 506,973.98 Payroll Checks and Direct Deposits dated 02/08/08 $ 2,710.83 Payroll Deduction check #1004563 thru #1004565 dated 02/08/08 $ 509,684.81 Total Payroll $ 1,736,357.24 GRAND TOTAL Seconded by Councilmember Nephew. Ayes -All The motion passed. 2. Approval of Purchasing a Tandem Axle Truck Body and Plow/wing Attachments. Councilmember Juenemann moved the authorization to enter into a contract with Aspen Equipment, under State Contract #438584, and with J. Craft Equipment, under State Contract #438588, for the purchase of one tandem-axle truck body and one plow and wing attachment at a combined cost of $107,313.67. Seconded by Councilmember Nephew. Ayes -All The motion passed. 3. Approval of Public Health and Environmental Health Mutual Aid Agreement. a. Maplewood Fire Chief, Steve Lukin gave the report and answered questions of the council. Councilmember Hjelle moved to approve granting the approval for the Maplewood Health Officer to sign the Public Health and Environmental Health Mutual Aid Agreement and enter into a joint powers agreement with other local metro agencies for public health purposes. Twin Cities Public Health and Environmental Health Entities in Minnesota MUTUAL AID AGREEMENT WHEREAS, pursuant to Minnesota Statutes Section 471.59, political subdivisions of the February 25, 2008, City Council Meeting Minutes $ State of Minnesota may jointly and cooperatively exercise powers common to each of the contracting parties; and WHEREAS, the original participating parties set forth on Exhibit A, attached hereto and incorporated by this reference, executed the Twin Cities Public Health Departments in Minnesota PUBLIC HEALTH MUTUAL AID AGREEMENT on or about February, 2007; and WHEREAS, the parties agree that, in order to make changes to that agreement and in lieu of an amendment, the parties, and any potential parties, including but not limited to those possible additional parties set forth on Exhibit A or as otherwise provided, shall execute this Twin Cities Public Health and Municipal Environmental Health Entities in Minnesota MUTUAL AID AGREEMENT; and WHEREAS, the purpose of this agreement is to strengthen the preparedness of the public health and environmental health system in Minnesota; and WHEREAS, the parties desire to simplify the defense of claims by eliminating conflicts among defendants that are parties to this Agreement; and WHEREAS, emergencies may occur in the future that will require local public health and/or environmental health entities to come to the aid and assistance of other local public health or environmental health entities; and WHEREAS, the intent of this agreement is to make personnel, equipment, and other resources available to political subdivisions in the event of an emergency, training, drill or exercise; and WHEREAS, the parties participating in this Agreement have determined that it is in their best interests to assist one another in the event of an emergency, training, drill or exercise. NOW, THEREFORE, in consideration of the foregoing, the participating parties agree as follows: I. PURPOSE It is recognized and acknowledged that in certain situations, including but not limited to, natural disasters, public health emergencies, technological hazards, man-made disasters, civil emergencies, community disorders, insurgency or enemy attack, disease outbreaks, special events, or trainings, drills or exercises in preparation for any of these eventualities, the use of the personnel, equipment, supplies and/or services of a local public health entity to perform functions outside its jurisdictional limits is desirable and necessary to preserve and protect the health, safety and welfare of the citizens of the State of Minnesota. This Agreement only addresses assistance provided by a participating party in response to a request made by a participating party and does not affect the applicability of Minn. Stat. § 12.331, Minn. Stat. § 12.33, or other pertinent laws to other activities that may be undertaken by a political subdivision. II. DEFINITIONS For the purposes of this mutual aid agreement, the following terms shall be defined as follows: A. "Employee" means those personnel currently working for a party including, elected and appointed officials, officers and volunteers who are registered with and under the direction and control of that party as required by Minn. Stat. §12.22, subd. 2a (a) February 25, 2008, City Council Meeting Minutes g (2005). B. "Participating Party" means the local public health or environmental health authority of a political subdivision that is a party to this Agreement. C. "Requesting Official" means the person designated by a Participating Party who is responsible for requesting Assistance from the other Participating Parties. D. "Requesting Party" means a Participating Party that requests assistance from other Participating Parties. E. "Responding Official" means the person designated by a Participating Party who is responsible to determine whether and to what extent that Participating Party should assist a Requesting Party. F. "Responding Party" means a Participating Party that assists a Requesting Party. G. "Assistance" means Public Health or Environmental Health personnel, equipment, supplies and/or services. III. PROVISION OF MUTUAL AID A. Request for Assistance. Whenever, in the opinion of a Requesting Official, there is a need for assistance from other parties, the Requesting Official may call upon the Responding Official of any other party to furnish assistance. The Requesting Party, within a reasonable period of time, shall provide the Responding Party/ies with a written confirmation of the need for assistance including details regarding requested resources, timelines/schedules and location(s) for assistance. B. Response to Request. Upon the request for assistance from a Requesting Party, the Responding Official may authorize and direct his/her party's personnel to assist the Requesting Party. This decision will be made after considering the needs of the Responding Party and the availability of resources. Once assistance has been authorized, the Responding Party, within a reasonable period of time, shall provide the Requesting Party with a written confirmation of assistance including details about the personnel and resources to be provided and when they will be available. C. Recall and Release of Assistance. The Responding Official may at any time recall such assistance when in his or her best judgment or by an order from the governing body of the Responding Party or its designee, it is considered to be in the best interest of the Responding Party to do so. The Requesting Party may at any time release a Responding Party or an individual from providing any further assistance. D. Command of Scene. The Requesting Party shall be in command of the mutual aid scene. The personnel and equipment of the Responding Party shall be under the direction and control of the Requesting Party until the Responding Official withdraws assistance. E. State Declared Emergency. If the State of Minnesota or an authorized state agency declares an emergency, the statutes and administrative rules pertaining to state declared emergencies shall prevail where they conflict with the provisions of this Agreement. February 25, 2008, City Council Meeting Minutes 10 IV. LIABILITY A. Each Requesting Party shall defend, indemnify and hold harmless a Responding Party for claims arising within the Requesting Party's jurisdiction subject to the limits of liability under Minnesota Statutes Chapter 466 and other applicable law, rule, and regulation, including common law. The purpose of creating this duty to defend, indemnify and hold harmless, is to simplify the defense of claims by eliminating conflicts among defendants that are parties to this Agreement. B. For purposes of the Minnesota Municipal Tort Liability Act (Minn. Stat. Ch. 466), the employees and officers of the Responding Party are deemed to be employees (as defined in Minn. Stat. § 466.01, subdivision 6) of the Requesting Party, but only for purposes of addressing liability under this Agreement. The employees of the Responding Party shall not be considered employees of the Requesting Party for any other purpose. C. The Requesting Party shall defend, indemnify and hold harmless the Responding Party, its Employees, officers and elected and appointed officials against any and all claims brought or actions filed against the Responding Party, its Employees, officers and elected and appointed officials for injury to, death of, or damage to the property of any third person or persons, arising from the performance and provision of assistance in responding to a request for assistance by the Requesting Party pursuant to this Agreement. Under no circumstances, however, shall a party be required to pay on behalf of itself and other parties, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The statutory limits of liability for some or all of the parties may not be added together or stacked to increase the maximum amount of liability for any party. D. Each Participating Party agrees to promptly notify the other Participating Parties if it knows or becomes aware of any facts or allegations reasonably giving rise to actual or potential liability, claims, causes of action, judgments, damages, losses, costs or expenses, including attorney's fees, involving or reasonably likely to involve the other Participating Parties, and arising out of acts or omissions related to this Agreement. E. No party to this Agreement or any officer of any party shall be liable to any other party or to any other person for failure of any party to furnish assistance to any other party, or for recalling or releasing assistance as described in this Agreement. F. If a Participating Party utilizes contractors or agents to provide services or assistance under this Agreement, the Participating Party shall execute a contract with the contractor and agent including the following language. Failure to include the following language shall constitute a material breach of this Agreement: CONTRACTOR shall defend, indemnify, and hold harmless each Participating Party in the Twin Cities Public Health and Municipal Environmental Health Entities in Minnesota Mutual Aid Agreement, its officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney's fees, resulting directly or indirectly from any actor omission of the CONTRACTOR, a subcontractor, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the February 25, 2008, City Council Meeting Minutes 11 performance of the services required by this Contract, and against all loss by reason of the failure of the CONTRACTOR to perform fully, in any respect, all obligations under this contract. In order to protect the CONTRACTOR and those listed above under the indemnification provision, the CONTRACTOR agrees at all times during the term of this Contract, and beyond such term when so required, to have and keep in force the following insurance coverages, in amounts equal at least to the municipal tort liability limits of Minnesota Statutes Chapter 466 or other applicable law as currently in effect or as may be amended from time to time, unless specific dollar limits are otherwise provided herein: Limits (1) Commercial General Liability on an occurrence basis with contractual liability coverage: General Aggregate (The full limits of coverage must be dedicated to apply to this project, per ISO form CG2501, or equivalent.) Products-Completed Operations Aggregate Personal and Advertising Injury Each Occurrence-Combined Bodily Injury and Property Damage (2) Workers' Compensation and Employer's Liability: Workers' Compensation If the CONTRACTOR is based outside the State of Minnesota, coverage must apply to Minnesota law. Employer's Liability. Bodily injury by: Accident-Each Accident Disease-Policy Limit Disease-Each Employee (3) Professional Liability-Per Claim and Aggregate The professional liability insurance must be maintained continuously for a period of two years after the termination of this Agreement. February 25, 2008, City Council Meeting Minutes 12 An umbrella or excess policy over primary liability insurance coverage is an acceptable method to provide the required insurance limits. The above establishes minimum insurance requirements. It is the sole responsibility of the CONTRACTOR to determine the need for and to procure additional insurance that may be needed in connection with this contract. Copies of insurance policies shall be promptly submitted to (name of jurisdiction) upon written request. The CONTRACTOR shall not commence work until it has obtained required insurance. The certificate(s) shall name (name of jurisdiction) as the certificate holder and as an additional insured for the liability coverages) with respect to operations covered under the Contract. The CONTRACTOR shall furnish to Maplewood updated certificates during the term of this Contract as insurance policies expire. If the CONTRACTOR fails to furnish proof of insurance coverage, Maplewood may withhold payments and/or pursue any other right or remedy allowed under the contract, law, equity, and/or statute. Maplewood does not waive any rights or assume any obligations by not strictly enforcing the requirements set forth in this section. Duty to Notify. The CONTRACTOR shall promptly notify Maplewood of any claim, action, cause of action or litigation brought against CONTRACTOR, its employees, officers, agents or subcontractors that arises out of the services contained in this Contract. The CONTRACTOR also shall notify Maplewood whenever CONTRACTOR has a reasonable basis for believing that CONTRACTOR and/or its employees, officers, agents or subcontractors, and/or Maplewood might become the subject of a claim, action, cause of action, criminal arrest, criminal charge or litigation arising out of and/or related to the services contained in this Contract. Failure to provide the notices required by this section is a material violation of the terms and conditions of this Contract. V. WORKER'S COMPENSATION Each party shall be responsible for injuries or death of its own Employees "to the extent required by law". Each party will maintain worker's compensation insurance or self-insurance coverage, covering its own Employees while they are providing assistance pursuant to this Agreement. Each party waives the right to sue any other party for any worker's compensation benefits paid to its own Employee or their dependents, even if the injuries were caused wholly or partially be the negligence of any other party or employees. VI. DAMAGE TO EQUIPMENT Each Participating Party, to the extent a party is at fault, shall be responsible for damages to or loss of its equipment while acting within the scope of this Agreement. VII. CHARGES TO THE REQUESTING PARTY A. No charges will be levied by a Responding Party to this Agreement for assistance rendered to a Requesting Party under the terms of this Agreement unless that assistance continues for a period of more than eight (8) hours, as measured from the time February 25, 2008, City Council Meeting Minutes 13 Responding Party begins to provide assistance after being specifically directed by the Requesting Party to perform a task or tasks, unless the Requesting Party is eligible to obtain reimbursement for expenses it incurred during this period from the United States, the State of Minnesota, or any other source. In that event, the Requesting Party shall take all steps necessary to seek reimbursement to the Responding Party for the actual cost of any assistance provided during this initial eight (8) hour period including salaries, overtime, materials and supplies, and other necessary expenses. B. If assistance provided under this Agreement continues for more than eight (8) hours, the Responding Party may submit to the Requesting Party an itemized bill for the actual cost of any assistance provided after the initial eight (8) hour period, including salaries, overtime, materials and supplies and other necessary expenses; and the Requesting Party shall reimburse the party providing the assistance for that amount. C. The ability to levy such charges is not contingent upon the availability of federal or state government funds to reimburse the charges. VIII. DURATION This Agreement will commence upon execution by all eleven (11) original Participating Parties and shall terminate December 31, 2011, unless terminated sooner pursuant to section XI herein. This Agreement will only apply to those parties who have lawfully executed the document and returned a copy to: Hennepin County Public Health Emergency Preparedness Attention: Emergency Preparedness Unit Supervisor 1011 First Street South, Suite 215 Hopkins, MN 55343 (612) 543 -5220 IX. MERGER AND MODIFICATION A. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. Pursuant to the terms of the TWIN CITIES PUBLIC HEALTH DEPARTMENTS IN MINNESOTA PUBLIC HEALTH MUTUAL AID AGREEMENT, the original participating parties hereby give notice that said PUBLIC HEALTH MUTUAL AID AGREEMENT is terminated and shall be replaced in entirety by this Agreement. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. The matters set forth in the "WHEREAS" clauses at the beginning of this Agreement are by this reference incorporated into and made a part of this Agreement. B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto. X. COMMAND AND CONTROL The Requesting Party shall command the mutual aid scene and provide direction to Employees of each Responding Party. A party shall not be considered either a temporary or a permanent employee of the other parties except as specifically described in this Agreement. February 25, 2008, City Council Meeting Minutes 14 XI. DEFAULT AND WITHDRAWAL A. If a party fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, this shall constitute a default. Unless the party's default is excused by the other parties, the non-defaulting parties may by majority, vote to remove the defaulting party by providing written notice of termination of the Agreement as to the defaulting party only. Any such removal or termination of this Agreement shall become effective upon the sending of such notice and will not cancel any obligations incurred by any party prior to such termination. B. Any party may withdraw from this Agreement with or without cause by providing thirty (30) days' prior written notice to the other parties herein. Withdrawal shall not discharge any liability incurred by any Party prior to withdrawal. Such liability shall continue until discharged by law or agreement. C. The terms of Sections II, III, IV, V, VI, X, XII, and XIII shall survive the expiration, termination or withdrawal from this Agreement. XII. RECORDS -AVAILABILITY/ACCESS To the extent required by Minnesota Statutes Section 16C.05, Subd. 5 (as may be amended), the parties agree that the any party, the State Auditor, the Legislative Auditor or any of their duly authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., that are pertinent to the accounting practices and procedures of the other parties and involve transactions relating to this Agreement. Such materials shall be maintained and such access and rights shall be in force and effect during the period of the Agreement and for six (6) years after its termination or cancellation. XIII. DATA PRIVACY Each party, its employees, agents, owners, partners, and subcontractors agree to abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, the Health Insurance Portability and Accountability Act and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of the same may be amended. Each Party agrees to defend, indemnify and hold harmless the other parties, their elected and appointed officials, officers, agents, employees, and volunteers from any claims resulting from a party's officers', agents', owners', partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of such protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. XIV. COMPLIANCE Participating Parties shall comply with all applicable federal, state and local statutes, regulations, rules and ordinances in force or hereafter enacted. XV. EXECUTION Each party hereto has read, agreed to and executed this Mutual Aid Agreement on the date February 25, 2008, City Council Meeting Minutes 15 indicated. XVI. ADDITIONAL PARTIES AND COUNTERPARTS A government unit, on behalf of its local public health and/or environmental health entity, may join this mutual aid Agreement and thereby become a Participating Party upon approval of the new government unit by a majority of the Participating Parties, through their governing body or their duly authorized designee, and execution of a copy of this Mutual Aid Agreement by the joining governing body. This Mutual Aid Agreement may be executed in any number of counterparts, each counterpart for all purposes being deemed an original and all such counterparts shall together constitute the same agreement. XVII. CONTRACT ADMINISTRATION In order to coordinate the services to accomplish the purposes of this Agreement, each Participating Party's Director of Public Health, Director of Environmental Health, or equivalent counterpart, shall be the contact person for each Participating Party under this Agreement. A Participating Party may designate someone other than the Director of Health, Director of Environmental Health, or equivalent, as the contact person by providing written notice to all other Participating Parties. A SIGNATURE PAGE FOR EACH PARTY SHALL BE ATTACHED The Hennepin County Board of Commissioners having duly approved this Agreement on the day of , 200_, and pursuant to such approval, the proper County officials having signed this Agreement, the parties hereto agree to be bound by the provisions herein set forth. COUNTY OF HENNEPIN By: Assistant/Deputy/County Administrator Date: By: Chair of its County Board Date: February 25, 2008, City Council Meeting Minutes 16 ATTEST: By: Deputy/Clerk of the County Board Date: Reviewed by the County Attorney's Office By: Date: CITY OF MAPLEWOOD By: Title of Official Date: By: Title of Official Date: Reviewed and approved by the City Attorney. By: Title Date: February 25, 2008, City Council Meeting Minutes 17 Exhibit A Participating Parties to the Agreement: 1) Original signers to the Twin Cities Public Health Mutual Aid Agreement: Community Health Boards in the Twin Cities 7-County metro area. Anoka County City of Bloomington Carver County Dakota County City of Edina Hennepin County City of Minneapolis Ramsey County City of Richfield Scott County Washington County 2) Possible additional signers as of October 2007. Other governmental units as defined by applicable statute including but not limited to political subdivisions, municipalities or other governmental units with environmental health or public health services or resources. City of Brooklyn Park City of Crystal City of Hopkins City of Maplewood City of Minnetonka City of St. Louis Park City of St. Paul City of Wayzata University of Minnesota Seconded by Councilmember Nephew. Ayes -All The motion passed. 4. Conditional Use Permit Review -Kline Nissan (3090 Maplewood Drive). a. Planner Shann Finwall gave the report and answered questions of the council. b. Jan Schulte, Vice President Kline Nissan, 3090 Maplewood Drive, Maplewood. Councilmember Hjelle moved approval of the conditional use permit for Kline Nissan at 3090 Maplewood Drive and the CUP shall be reviewed again in June of 2008 to ensure the wetland buffer is being maintained as required and that all other conditions of approval are being met. Seconded by Councilmember Nephew. Ayes -All The motion passed. February 25, 2008, City Council Meeting Minutes 18 5. Approval of Stationery Order for City Departments. a. Finance and Administration Manager, Bob Mittet answered questions of the council. Councilmember Hjelle moved to authorize the ordering and purchasing of city stationery in the amount of $7,161.06 for 2008. Seconded by Councilmember Juenemann. Ayes -All The motion passed. 6. Approval of Joint Powers Agreement -County-Wide Traffic Enforcement. Councilmember Juenemann moved to recommend approval to enter into the Joint Powers Agreement for the County-Wide Traffic Enforcement. ~~ ~S~~S'::1 Lam- „_ i February 25, 2008, City Council Meeting Minutes 19 ,~._~ Win. :~.~:~-.~°~ ...~ ~~ _.. _ -- - ~:~. ~a . ~s - - - - ~: - ~ February 25, 2008, City Council Meeting Minutes 20 ~~d r ~'~ ~ s tx~ar~f ~ Cz tr ~' ~ rrst ~ o-t~ ~ ~ ~ February 25, 2008, City Council Meeting Minutes 21 ~. ~•: ~ ~a~.....6 _ _ _ _s~.. ~_. N ~s,: sraa February 25, 2008, City Council Meeting Minutes 22 ~~ ~ ~ s r~ ~_°M _ r, :.d -- :ii :Ji i~ February 25, 2008, City Council Meeting Minutes 23 ..: ; ~: nl _ _ _ _ _.... rte' T':'=: _.r-_ "~~s~~ ... ~ _ . ~~ .. .-. - i~ ~R Seconded by Councilmember Nephew. Ayes -All The motion passed. 7. Approval of Payments. a. 2008 Contribution to Northeast Suburban Transit (N.E.S.T.) b. 2008 Membership to Metro Cities. c. 2008 Membership to Municipal Legislative Commission. Councilmember Hjelle moved to recommend the approving payment to NEST in the amount of $32,780 for the 2008 contribution; $8,987 for the 2008 Membership in Metro Cities; and $9,099 for the 2008 annual dues for the Municipal Legislative Commission. Seconded by Councilmember Juenemann. Ayes -All The motion passed. J. AWARD OF BIDS None. February 25, 2008, City Council Meeting Minutes 24 !~~ HiEb' K. UNFINISHED BUSINESS Idaho Street Improvements, City Project 07-19 a. Consideration of Idaho Avenue Overlay Option. b. Acting City Manager, Chuck Ahl reported that this item requires "no action". 2. Woodlynn Village TIF Guarantee/Release of Escrow. a. Finance and Administration Manager, Bob Mittet gave the report and answered questions of the council. b. Acting City Manager, Public Works Director Chuck Ahl answered questions of the council. Councilmember Nephew moved to direct staff to explore and pursue the possibility of extending the tax increment district through 2011, its original date, as a means to have that increment to continue to apply to this shortfall and to reimburse the city for the funds that came out of the General Fund in 1995 and enter it upon thereafter. Seconded by Councilmember Rossbach. Ayes -All The motion passed. There was a lengthy discussion amongst the council regarding the agenda item and the motion. Councilmember Hjelle moved to extend the curfew for the council meeting in order to complete agenda items L3, L2 and L5, (in that order) and then resume the council meeting Thursday, February 28, 2008, at 5:00 p.m. Seconded by Mayor Longrie. Ayes -Mayor Longrie, Councilmembers Hjelle, Nephew &Rossbach The motion passed. L. NEW BUSINESS Nay - Councilmember Juenemann Community Design Review Board 2007 Annual Report (Carried over from 2-11-08). (Due to the late hour this agenda item will be carried over again to 2-28-08). 2. Visitor Presentation Discussion (Carried over from 2-11-08). (L2 was heard after item L3 on purpose). a. Councilmember Rossbach brought this issue to the attention of the council, audience and Maplewood residents. Mayor Longrie asked if there were any citizens that wanted to speak regarding this item. George Gonzales, 2359 Heights Avenue, Maplewood. Councilmember Rossbach moved to recommend that staff set up a workshop for the purpose of reviewing the process and procedures for Visitor Presentations during city council meetings. February 25, 2008, City Council Meeting Minutes 25 Seconded by Councilmember Nephew. Ayes -All The motion passed. 3. Citizen Committee for Ordinance Review (Carried over from 2-11-08). (L3 was purposely heard before item L2). a. Councilmember Rossbach brought this issue to the attention of the council, audience and Maplewood residents. Mayor Longrie asked if there were any citizens that wanted to speak regarding this item. 1. Jason Schuler, 2360 Timber Avenue, Maplewood. 2. Bob Jwanouskos, 879 Crestview Drive South, Maplewood. 3. George Gonzales, 2359 Heights Avenue, Maplewood. Councilmember Hjelle moved to authorize Councilmember Rossbach to head up a Citizens Task Force regarding reviewing Smoke Ordinances and to allow limited staff time for this subject matter. This Citizens Task Force shall be a committee of people who participate at a meeting next fall. This information shall be advertised in both the City Newsletter and the City of Maplewood website. Seconded by Councilmember Nephew. Ayes -All 4. Budget Modifications -Revisions to Management Structure and Creation of Assistant City Manager/Community Development Director Position (Carried over from 2-11-08). (Requires four votes) (Due to the late hour this agenda item will be carried over again to 2-28-08). 5. Beam Avenue Improvements, City Project 07-26. a. Public Works Director, Chuck Ahl gave the report. b. Civil Engineer, Michael Thompson answered questions of the council. Councilmember Rossbach recommended the resolution accepting the report and calling for a public hearing for 7:00 p.m. Monday, March 10. 2008, for the Beam Avenue Improvements, City Project 07-26. RESOLUTION 08-02-027 ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted October 22nd, 2007, a report has been prepared by the City's consultant, KHA, with reference to the improvement of Beam Avenue Improvements, City Project 07-26, and this report was received by the council on February 25t", 2008, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: February 25, 2008, City Council Meeting Minutes 26 1. The council will consider the Beam Avenue Improvements in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $2,466,000. M N 2. A public hearing shall be held on such proposed improvement on the 10t" day of March, 2008 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Hjelle. The motion passed. Ayes - Councilmembers Hjelle, Juenemann, Nephew, & Rossbach Nay -Mayor Longrie The following agenda items L1, L4, L6 - L10, M1 - M3, N1 & N2 will be heard at the continuation meeting on Thursday, February 28, 2008, at 5:00 p.m. 6. Consider Increasing Expenditure Limit for Staff from $5,000 to $10,000. 7. Revision of Rules and Procedures for City Council and Council Meetings Manual. 8. Approval of Agreement with Springsted, Inc. for Debt Management Study. 9. Recovery and Burial of City Time Capsule and Budget 50th Anniversary DVD. 10. City Commissions. (No Report) COUNCIL PRESENTATIONS 1. Caucus/Election Judges -Councilmember Nephew. 2. Metro Transit -Councilmember Rossbach. 3. Ten Most Wanted -Councilmember Hjelle. ADMINSTRATIVE PRESENTATIONS 1. Absentee Ballot Question -Karen Guilfoile. 2. Announce Council-Manager Workshop March 3, 2008, at 5:00 p.m. O. ADJOURNMENT Mayor Longrie adjourned the meeting at 12:25 p.m. February 25, 2008, City Council Meeting Minutes 27 MINUTES MAPLEWOOD CITY COUNCIL 5:00 p.m., Thursday, February 28, 2008 Council Chambers, City Hall Meeting No. 08-06 continuance A. CALL TO ORDER Agenda Item E4 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:00 p.m. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present until p.m. Kathleen Juenemann, Councilmember Present until p.m. John Nephew, Councilmember Present .................... Will Rossbach, Councilmember Present L. NEW BUSINESS 1. Community Design Reviev~r Board 2007 Annual=Report (Carried over from 2-11-08 and 2-25-08). a. Planner, Shann Finwall gave the re~art. _ , Councilmember Juenemann nloveci approval ref=the Community Design Review Board 2007 Annual Report. Seconded by Councilmember f~~phew. Ayes -All Councilmember Juenemni~n thanked the m~mhers of the Community Design Review Board for their volunteer wort: for the City of Maplewood. The work that goes into serving on the board is a great. help to the council ire making the final decision on items that have been reviewed by the CDRB. Mayor L~nrie echoeel those comments. 4. Budget Modifications - Revisions to Management Structure and Creation of Assistant City Manager/Community Development Director Position (Carried over from 2-11-08 and ~-25-08). (Requires four votes) a Acting City Manager, Chuck Ahl gave the report. Councilmember Hjelle moved to recommend that the city council approve the following revisions to the 2008 Budget. Councilmember Hielle moved approval of the Creation of the position of Finance Director at a cost approximately equal to the position of Finance and Administration Manager, which position shall be eliminated. The Acting City Manager and HR Attorney are directed to implement this position into the overall Bargaining Group structure as required by overall agreements. Seconded by Councilmember Rossbach. Ayes -All The motion passed. February 28, 2008 City Council Meeting Minutes Continuance of February 25, 2008 Meeting Councilmember Hjelle moved approval of the Creation of the position of Citizen Services Director at a cost approximately equal to the position of Citizen Services Manager, which position shall be eliminated. The Acting City Manager and HR Attorney are directed to implement this position into the overall Bargaining Group structure as required by overall agreements. Seconded by Councilmember Nephew. Ayes -Councilmembers Hjelle, Juenemann, Nephew, & Rossbach Nom- M~yc~r Longrie The motion passed. Councilmember Hjelle moved to table the elimination of the positio,~ of Public Safety Manager from the overall budget and have a workshop to discuss the overall process regarding a Public Safety Director formation and or removal and the impacts that wo~ild have. Seconded by Councilmember Nephew. Ayes - Councilmemter Hjelle Mayor Longrie Nays -Councilmembers Juenemann, Nephew and Rossbach The motion to table failed. Councilmember Hjelle mav~ed to recommend ~~prnval for the Elimination of the position of Public Safety Manager from the overall budget. The=HR Attorney and Acting City Manager are hereby directed to investir~ate the current contract w+th the Public Safety Manager and are authorized to prepare a ser}aration agreement. Furthermore. funds dedicated to the position of Public Safety Manager he redirected 100% back into both the Fire department and Folice department budgets. Secandt by Councilirrefnber Nephew. Ayes -Councilmembers Hjelle, Juenemann, Nephew & Rossbach Nay -Mayor Longrie The i~~otion passed. ', Mayor Longrie voted ray because the Mayor felt the motion to table the elimination of Public Safety Manager should have passed. Councilmember Hjelle moved to recommend approval for the elimination of the position of one Planner in the Planning program. Seconded by Councilmember Rossbach. Ayes -All The motion passed. February 28, 2008 2 City Council Meeting Minutes Continuance of February 25, 2008 Meeting Councilmember Hjelle moved to table the creation of the position of Assistant City Manager/Community Development Director. Seconded by Mayor Longrie. After discussion amongst the council and the City Attorney, Alan Kantrud it was decided no action was necessary. Councilmember Hjelle withdrew his motion. No action was taken regarding the Creation of the position of Ass~sf~r~f City Manager/Community Development Director. The council decided to compile further i~~for`rnation before acting on this. 6. Consider Increasing Expenditure Limit for Staff from $5,000 to $10,000. a. Acting City Manager, Chuck Ahl gave the report. Councilmember Juenemann moved to approve increasing the financial limit fare, purchases allowed by staff without Council approval, provided there is an appropriate budget allocation, from the current limit of $5,000 to $10,000. Seconded by Councilmember Rossbach. Ayes - Councilmembers Juenemann, Nephew &Rossbach. Nays -Mayor Longrie & Councilmember Hjelle The motion passed. Mayor Longrie sartl ~n a Plan B Grty, one of the primary duties as a council is to be aware of how city money is,_k~ei~cj spent and tc~ monitor that. ~Jre may have considered this if there was a policy in the City CouncilPolicy Hancl~o~l~ that stated that any spending that was done under the $10,000 on a n~anth~y_t~asis it rs=#hee~pectation th~~t this information would be sent to the council in an email to infc~rn~ ttre ~ourac~lof exhet~dit~rre~fi~at fall under the $5,000-$10,000 range. ~; Revision of Rules and=Procedures for City Council and Council Meetings Manual. (Carried over from 2-25-U8) a. City Clerk; Citizen Services Manager, Karen Guilfoile gave the report. Mayer t<ongrie moved to recommend the city council chambers and city buildings will be made available tar. non-pa~t~san political meetings, non-political town hall meetings, citizen oriented forums, workshops-tsr neighborhood meetings sponsored by the city and candidate forums at no charge for a maximum use of four hours during periods when not otherwise reauired for city business and when a buildina custodian is scheduled to be on the premises. Seconded by Councilmember Rossbach. Mayor Longrie withdrew her motion after a lengthy discussion regarding the original motion. Councilmember Rossbach withdrew his second. February 28, 2008 3 City Council Meeting Minutes Continuance of February 25, 2008 Meeting Mayor Longrie moved to recommend that based on the council discussion the council directs staff to craft the proper language for revising the Rules and Procedures for City Council and the Council Meetings Manual and bring it back to the council for review within one month. Seconded by Councilmember Hjelle. Ayes -All The motion passed. Mayor Longrie moved to table the remainder of this discussion until such time that all councilmembers can be present. Staff will bring this item back at a later time for the council to review. Seconded by Councilmember Nephew. Aye~_~-All The motion passed. _ Councilmember Hjelle departed the council meeting before item L8. 8. Approval of Agreement with Springsted, Inc. for Debt Managemenf Stucly. (Carried over from 2-25-08) a. Finance and Administration Manager,- Gab Mittet gave the report. Councilmember Juenemann moved to authorize staff to enter into contract with Springsted for the study at a cost not to exceed $13,0[~D. Seconded by Mayor Longrie. --- Ayes...- Mayor Longrie, councilmembers Juenemann, _ Nephew &Rossbach Councilmember Juenemann departed the council meeting before item L9. 9. Recovery and Burial of City Time Capsule and Budget 50th Anniversary DVD. (Carried over from 2-25-08) a. City CIerI:. Citizen Services Manager, Karen Guilfoile gave the report. Mayor Longrie moved to recommend that staff shall compile some possibilities regarding either buiiding a cabinet to house the City Time Capsule in the City Hall Building. Councilmember Rossbach volunteered tc~ build a cabinet at no labor charge. Further information shall be brought back to the council for review at a later date. Seconded key ~ounciln~eniber Nephew. Ayes -councilmembers Nephew, Rossbach & Mayor Longrie The motion passed. 10. City Commissions. (No Report) (Carried over from 2-25-08) The Council decided to bring this item back during a council workshop. February 28, 2008 4 City Council Meeting Minutes Continuance of February 25, 2008 Meeting M. COUNCIL PRESENTATIONS Caucus/Election Judges -Councilmember Nephew. a. Councilmember Nephew discussed this agenda item. b. City Clerk, Citizen Services Manager, Karen Guilfoile discussed elections and Election Judges. 2. Metro Transit -Councilmember Rossbach. Councilmember Rossbach spoke regarding Metro Transit fundincJ. 3. Ten Most Wanted -Councilmember Hjelle. Councilmember Hjelle had to leave the council meeting sc~ he was nc~t ~rresent to discuss this agenda item. N. ADMINSTRATIVE PRESENTATIONS - 1. Absentee Ballot Question -Karen Guilfoile. a. City Clerk, Citizen Services Manager:.:-K~ren Guilfoile gave the report. 2. Announce Council-Manager Workshop March 3, 2008, at 5:00 p.m. a. Acting City Manager, Chuck_Ahl gave the report. Acting City Manager, ChuckAhl requested to upafafe_fhe council on the External Investigation Regarding Mr. Greg Copeland's Contract. The council agreed. Mr. Ahl read aloud the following: At the January 18, 20Qfi, City Council Meeting, the Eauncil adopted a motion that was seconded and adopted to have an outside a~~ency examine Mr..~opeland's employment contract to determine if any criminal violation occurred in recJ~ros to the draftnr~_or content of the contract. On January 18, 24Q3, contract was made with the Mi«r~esota Bureau of Criminal Apprehension, Superintendent Tiny Q'M~Iley. Mt-; Q'Malley rec~~iestec# ti me to reconsider the issue to determine what agency would be best to hanole this issue. On January 22; 2008_ Super-ir~tendent O'Malley indicated he had discussed the matter with an agent at the Minneapolis office of tl~e FBI. who oversees the Public Corruption Unit. Superintendent O'Malley indicated that would be the best avenue for this issue to be examined. On January 25, 2008, F61 Special Agent Brian Kenney indicated he was in charge of the investigation and on January 30, 2008, was pr<wided a copy of the Copeland contract along with copies of the previous two City f~1anager's contracts and a copy of the DVD from the January 17, 2008, City Council meeting. On February 21.2008, Special Agent Kinney indicated that he had looked at the case in their office and did not feel there v~~as anything to pursue criminally. He was instructed to have the case looked at by the United States Attorneys office. Assistant U.S. Attorney David McLaughlin looked at the case and declined any prosecution at this point and indicated no further investigation, at this point, would be authorized. O. ADJOURNMENT Mayor Longrie adjourned the meeting at 7:36 p.m. February 28, 2008 5 City Council Meeting Minutes Continuance of February 25, 2008 Meeting Agenda Item F1 AGENDA REPORT TO: City Council FROM: Charles Ahl, Acting City Manager SUBJECT: Appointments /Presentations DATE: March 5, 2008 INTRODUCTION/SUMMARY The City Council has been conducting interviews of candidates for openings and re-appointments to the various Commissions during the past few weeks. The following individuals have applied and have been interviewed or will be interviewed. Council action is required to appointor reappoint members. RECOMMENDATION It is recommended that the City Council adopt a motion to appoint members to the Planning Commissions as noted: Planning Commission (No openings except 3 reappointments): • William Schreiner: Interviewed 3/3. • Tushar Desai: To be interviewed 3/10 (asking to be reappointed) • Lorraine Fischer: Interviewed 3/3. (asking to be reappointed) • Joseph Boeser: Interviewed 3/3. (asking to be reappointed) A map of the City showing the location that each of the current members of the Planning Commission reside along with the location of the candidates. Agenda Item G1 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Civil Engineer II Jon Jarosch, Civil Engineer I SUBJECT: Beam Avenue Improvements, City Project 07-26 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) DATE: March 3, 2008 INTRODUCTION The public hearing for this project has been scheduled for 7:00 p.m., Monday, March 10t", 2008. Notices of the public hearing have been mailed and published. The feasibility study was provided to council at the February 25t", 2008 city council meeting and is attached as a supplement to the agenda packet. The study includes information on the proposed improvement, proposed financing, and probable assessments. The city council will consider ordering the improvement following the public hearing. Background The city council ordered the preparation of the feasibility study for the Beam Avenue Improvement Project, City Project 07-26 at the October 22nd, 2007 regular meeting. The city council accepted the feasibility report and ordered the public hearing at the February 25t", 2008 council meeting. The proposed project area is illustrated on the attached project location map and generally consists of Beam Avenue between White Bear and Bellaire Avenues. This segment is approximately 1-mile in length. Improvements for this segment of Beam Avenue are listed on the city's capital improvements plan for 2008. The section of Beam Avenue (east of McKnight Road) south of the road center line is within the City of North Saint Paul. There is existing curb and gutter on this portion of Beam Avenue. This curb and gutter will need to be removed in areas with watermain replacement. The remainder of the curbing will receive spot replacement only. It is proposed to narrow Beam Avenue, which has several benefits including the ability to calm traffic. Speeding was a major concern of residents at the neighborhood meeting. Narrowing this segment of Beam Avenue will also reduce impervious surfaces which decreases storm water runoff and associated pollutants. Narrowing of the roadway also reduces cost and improves neighborhood aesthetics. The existing pavement section and aggregate base are proposed to be removed and replaced in coordination with water main replacement. Areas with poor subgrade soils would be sub-cut as necessary. The installation of concrete sidewalk is proposed along the north side of Beam Avenue from the western project limits (650 feet east of White Bear Avenue) to McKnight Road. This proposed sidewalk would connect the existing sidewalk on the north side of Beam Avenue, east of McKnight Road, with Maplewood Heights Park, as well as with sidewalk extensions on Beam Avenue to White Bear Avenue as part of the future White Bear Avenue reconstruction. This sidewalk will provide pedestrians with a safe place to walk, as this road sees average daily traffic volumes on the order of 4,650 vehicles west of McKnight Road. The sidewalk provides both vertical and horizontal separation from traffic. Staff highly recommends a sidewalk be installed for pedestrian safety and to tie into the existing sidewalk network. Agenda Item G1 There is an existing storm sewer system in Beam Avenue. New storm structures and piping will be needed to accommodate the narrowing of the roadway. Repairs will be made to the existing structures as needed. In order to improve the quality of stormwater runoff in the area, the residential rainwater garden program will be utilized. Best management practices are being investigated to treat larger amounts of stormwater runoff prior to discharge into the nearby ponds. Staff and the city's consultant recently met with Ramsey- Washington Metro Watershed District (RWMWD) staff to identify strategies for improving water quality in the area. City staff will continue to work with RWMWD staff to ensure that the water quality of the nearby water bodies is improved after project completion. Repairs to the sanitary sewer system are proposed as identified through televising of the mainline and services. Approximately 3,500 feet of water main between Frederick and 2nd Street is proposed to be replaced as part of this project. The water main in this portion of Beam Avenue is owned and operated by the City of North Saint Paul. The City of North Saint Paul has identified this water main as deficient and in need of replacement. Numerous water main breaks have occurred and with each break, excavation damages the structural condition of the roadway. Maplewood and North Saint Paul are working jointly to replace the water main and build the new road. It is not good practice to improve a roadway unless deficient utilities are fully repaired or replaced. As part of working towards a solution, Maplewood would pay for 50% of water main costs and North Saint Paul the remaining 50%. In 2002, as part of the County Road D project between White Bear Avenue and McKnight Road, Maplewood utilized Saint Paul Regional Water Services (SPRWS) to service properties along Ariel and County Road D. This area was within North Saint Paul's water service boundary area as identified by ajoint-powers agreement, but extension of North Saint Paul's water main by 2,200 feet was not fulfilled given the high cost and the availability of SPRWS water main already located within Ariel Street. This led to North Saint Paul losing potential customers. However, a 50% Maplewood contribution towards the Beam Avenue water main replacement costs provides awin-win for both cities by allowing the water main utility to be repaired at the same time as road construction and also with the understanding that Maplewood did not pay costs towards new water main construction in County Road D and Ariel back in 2002. The savings for Maplewood by not extending the main in 2002 equates to approximately $250,000 in 2008 dollars adjusted using the construction cost index from 2002 to 2008. A joint powers agreement will be required specifically for this project between North Saint Paul and Maplewood for the water main replacement work, as well as for the street reconstruction and possible sanitary sewer repair work. A preliminary draft of this joint powers agreement is attached. The final joint powers agreement will be presented to the city council at a later date for review and approval. A revision to the original joint powers agreement between Maplewood and North Saint Paul will also be necessary to revise the water service boundary area to reflect existing conditions, understanding that SPRWS is currently serving Maplewood residents within the North Saint Paul water service boundaries. For Beam Avenue, SPRWS owns and operates the portion of water main from White Bear Avenue to approximately 1,000 feet to the east. SPRWS does not plan on any major improvements in this area. However, SPRWS does anticipate some minor modifications to the existing system such as gate valve adjustments and providing cutoffs to a few existing services. The residents along Beam Avenue were contacted via mailings and informed about the City's proposed street reconstruction. Residents with questions regarding the mailing were encouraged to call the Public Works Department. A neighborhood meeting was held the evening of February 12t" at the Maplewood Community Center. Approximately 33 residents attended. Given the feedback from the neighborhood meeting and other telephone and a-mail inquiries that we have received since then, property owners generally agree that the proposed improvements to this street are needed. The majority of residents saw the benefits to narrowing the roadway and identified speeding as a major concern. As part of the design Agenda Item G1 process, staff mailed out questionnaires to residents regarding issues such as sanitary sewer service problems, rainwater gardens, and drainage issues. Please find responses attached. The proposed project schedule anticipates construction beginning as early as June 2008 and completion of the project in November of 2008. Budget Impact The total project budget as reported in the feasibility study is $2,466,000. The project budget detailed in the city's capital improvement plan (CIP) is $1,150,000. The budget is significantly higher than the CIP estimate due to the water main replacement along a large portion of Beam Avenue resulting in costs associated with increased curb and gutter replacement, rebuilding the street section, and additional storm sewer modifications. The following is a comparison in expenses between the current proposal and the CIP. The last CIP was completed in 2007. Refer to the attached executive summary for a further breakdown of the proposed funding. Financial Source Feasibility Recommendation 2008-2012 CIP Estimate Special Assessments $ 372,400 $ 402,500 Sanitary Sewer Fund $ 117,000 $ 57,500 Driveway Program $ 30,000 $ 0 M.S.A. Bonds $1,281,250 $ 455,500 N. St. Paul W.A.C. Fund $ 34,500 $ 34,500 City of North Saint Paul $ 630,850 $ 200,000 TOTAL ESTIMATES $ 2,466,000 $1 ,150,000 RECOMMENDATION It is recommended that the city council approve the attached resolution ordering the Beam Avenue Improvements, City Project 07-26. (Four affirmative votes are required to approve this resolution) Attachments: 1. Resolution Ordering Improvement After Public Hearing 2. Executive Summary 3. Questionnaire Results 4. Joint-Powers Agreement Draft 5. Feasibility Report 6. Location Map RESOLUTION ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 25th day of February, 2008, fixed a date for a council hearing on the proposed street improvements for the Beam Avenue Improvements, City Project 07-26, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on March 10th, 2008, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Beam Avenue Improvements, City Project 07-26. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 10th day of March 2008. 3. The City's consultant engineer, Kimley-Horn and Associates, Inc., is the designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget of $2,466,000 shall be established. The proposed financing plan is as follows: Beam Avenue Improvements, City Project 07-26 Special Assessments $ 372,400.00 15% Sanitary Sewer Utility Fund $ 117,000.00 5% Driveway Program $ 30,000.00 1% MSA Bonds $ 1,281,250.00 52% North Saint Paul WAC Fund $ 34,500.00 1% City of North Saint Paul $ 630,850.00 26% Total $ 2,466,000.00 100% EXECUTIVE SUMMARY- BEAMAVENUE IMPROVEMENTS This Feasibility Study and Report has been prepared for the Beam Avenue Improvements, Maplewood City Project 07-26, North St. Paul S.A.D. 08-02. The project extends from just east of White Bear Avenue to Bellaire Avenue. A portion of this 1.0 mile roadway length lies within the city limits of the City of North St. Paul (City Project S.A.D. 08-02). The proposed improvements include the following: • Reconstruction of Beam Avenue from 650 feet east of White Bear Avenue to Bellaire Avenue. The street reconstruction will include removal and replacement of the existing aggregate base and bituminous pavement, and subgrade correction as necessary. In addition, the existing concrete curb and gutter, on the south side of Beam Avenue east of McKnight and on the north side of Beam Avenue west of McKnight, will be replaced due to watermain improvements and be relocated to narrow the road. Sidewalk installation along the north side of Beam Avenue, from 650 feet east of White Bear Avenue to McKnight Road. Construction of four new parking stalls to the Maplewood Heights park lot on the north side of Beam Avenue at the west end of the project to replace existing parking stalls that were removed as a part of the adjacent Walgreens construction. • Beam Avenue currently has existing storm sewer. Due to the curb and gutter being relocated, the storm sewer in the existing curb and gutter will need to be replaced to accommodate the new curb and gutter. This will include replacement of catch basins and storm sewer pipe. Storm sewer structure castings will be evaluated and replaced as necessary. Storm water best management practices (BMPs) for runoff quantity and quality control will be evaluated and implemented as necessary. Rainwater gardens and other storm water BMPs will be necessary to meet Ramsey- Washington Metro Watershed District infiltration requirements. Sanitary sewer repairs, as identified through televising, will be completed at this time. Manholes will be rehabilitated as necessary. Sanitary sewer services will also be evaluated and repaired as necessary. Replacement of approximately 3500 feet of existing watermain along Beam Avenue from Frederick Street to 2nd Street. This watermain is owned and maintained by the City of North St. Paul. The estimated costs for the proposed improvements are detailed below. These costs include a 10% construction cost contingency and a 31.5% allowance for indirect costs. Proposed Improvement Estimated Cost Street Improvements $ 1,717,000 Storm Sewer Improvements $ 260,000 Sanitary Sewer Improvements $ 117,000 Watermain Improvements $ 342,000 Driveway Replacement Program $ 30,000 Total Project Cost $ 2,466,000 The improvements are proposed to be financed through a combination of special assessments to benefiting properties, Municipal State Aid (MSA) funds, WAC funds, other City of Maplewood funds, and City of North St. Paul funds. The following is a summary of the estimated funding amounts from each of the proposed financing sources: Financing Source Amount City of Maplewood Street Assessments $ 325,600 City of Maplewood Storm Sewer Assessments $ 46,800 City of Maplewood Sanitary Sewer Utility Fund $ 117,000 City of Maplewood M.S.A. -Bonds $ 1,281,250 City of Maplewood WAC Funds for North St. Paul $ 34,500 City of North St. Paul Street Funds $ 353,744 City of North St. Paul Utility Funds $ 171,000 City of North St. Paul Street Assessments $ 106,106 City of Maplewood Driveway Replacement Pro,~ram $ 30,000 Total $ 2,466,000 The following is a proposed schedule for the project if the City Councils vote to proceed. Maplewood City Council Receives Feasibility Report North St. Paul City Council Receives Feasibility Report Maplewood Public Hearing/Authorize Plans & Specs North St. Paul Public Hearing Maplewood City Council Approves Plans & Specs and Authorizes Ad for Bid North St. Paul City Council Approves Plans & Specs Maplewood City Council Receives Assessment Roll Bid Opening Assessment Hearing/Award Contract Start Construction Construction Complete North St. Paul Assessment Hearing February 25, 2008 March 4, 2008 March 10, 2008 March 18, 2008 April 28, 2008 May 6, 2008 May 12, 2008 May 30, 2008 June 9, 2008 June 23, 2008 November 14, 2008 Fall 2008 Based upon the analysis completed as a part of this report, the proposed Beam Avenue Improvements, Maplewood City Project 07-26, North St. Paul S.A.D. 08-02, are feasible, necessary, and cost effective, and would benefit both the City of Maplewood and the City of North St. Paul. J W W a z z O w ry~ V N O H U W NO I.I. a U w 0 3 m m ~ ~ ° 3 o N ~ _ - ~ LL O ~ m U ~ ~ ~ W ^ ~ N 3 z m = m °o N ~ m °- _ O p] m o _ N m N N Z O - N Z O ~ Y N N N . ~ ~ Z ~ 3 Q Y ~ z w 3 Q L° a m ~ m ~ ' L m ~ O ~ ~ _ m ~. 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WHEREAS, the City of Maplewood and the City of North Saint Paul, pursuant to the provision of Minnesota Statutes Chapter 471.59, are authorized to enter into agreements to exercise jointly the governmental powers and functions each has individually; and, WHEREAS, the City of Maplewood is proposing to reconstruct Beam Avenue from White Bear Avenue to Bellaire Avenue, City Project 07-26; and, WHEREAS, a portion of this segment of Beam Avenue, between McKnight Road and Bellaire Avenue, is located along the boundary between the City of Maplewood and the City of North Saint Paul; and, WHEREAS, the City of North Saint Paul, by previous agreement, owns and operates the municipal water system that runs along Beam Avenue and serves the project area; and, WHEREAS, the City of North Saint Paul wishes to improve their water system by replacing existing watermain along Beam Avenue between Frederick Street and 2"a Street NW; and, WHEREAS, the City of Maplewood agrees to include the watennain replacement work as a part of the Beam Avenue Improvements; and, WHEREAS, the City of North Saint Paul owns and operates a sanitary sewer system that runs along Beam Avenue between McKnight Road and Bellaire Avenue; and, WHEREAS, repairs to the North Saint Paul sanitary sewer system maybe included as a part of the improvements to Beam Avenue; and, -1- WHEREAS, the City of Maplewood has contracted with a consulting engineer, Kimley-Horn and Associates, Inc., to prepare a feasibility report and final plans and specifications for said improvements to Beam Avenue, including the watermain replacement and sanitary sewer repair work; and, WHEREAS, the City of Maplewood will solicit competitive bids for the construction of said improvements. NOW, THEREFORE, it is hereby agreed by and between the parties hereto as follows, to wit: 1. The City of North Saint Paul shall be responsible for street and storm drainage costs for the reconstruction of the south half of Beam Avenue between McKnight Road and Bellaire Avenue. Based upon the completed feasibility report, the estimated total project cost for these street and storm drainage improvements is $459,850, including estimated construction costs plus a 31.5% allowance for engineering and administrative costs. Actual North Saint Paul cost participation for the street and storm drainage improvements shall be as indicated in the Statement of Estimated Quantities tabulation included in the final plans. 2. The City of Maplewood will include the watermain replacement work requested by the City of North Saint Paul as part of the Beam Avenue Improvements. The proposed watermain replacement work is illustrated in attached Exhibit 1. The City of North Saint Paul will be responsible for 50% of the total project cost to replace the watermain. Based upon the completed feasibility report, the estimated total project cost for these improvements is $342,000, including estimated construction costs plus a 31.5% allowance for engineering and administrative costs. The estimated City of North Saint Paul share is, therefore, $171,000. 3. The City of Maplewood will include sanitary sewer repair work requested by the City of North Saint Paul as a part of the Beam Avenue Improvements. The City of North Saint Paul will be responsible for 100% of the costs for any sanitary sewer repair east of McKnight Road. -2- 4. Upon the completion of the street reconstruction, watermain replacement, and any sanitary sewer repair work, the City of Maplewood shall invoice the City of North Saint Paul for the actual cost of said improvements based upon the actual bid prices and final quantities and including a 31.5% allowance for engineering and administrative costs. The City of North Saint Paul shall pay the City of Maplewood within 30 days of receipt of the invoice. 5. The City of North Saint Paul agrees to a modification in the service area boundary for their water system to exclude Maplewood properties along the east side of Ariel Street south of County Road D. This area will be added to the service area of Saint Paul Regional Water Services. See attached Exhibit 2 detailing the service area boundary modification. 6. The City of Maplewood and the City of North Saint Paul agree to indemnify each other and hold each other harmless from any and all claims, causes of action, lawsuits, judgments, charges, demands, costs, and expenses, including, but not limited to, interest involved therein and attorneys' fees and costs and expenses connected therewith, arising out of or resulting from the failure of either party to satisfy the provisions of this agreement or for damages caused to other parties as a result of the manner in which the City of Maplewood or the City of North Saint Paul perform or fail to perform duties imposed on each parry by the terms of this agreement. 7. This agreement shall remain in full force and effect until terminated by mutual agreement of the City of Maplewood and the City of North Saint Paul or by an independent arbitrator in the event that there is not a neutral agreement. 8. It is agreed that, except as specifically provided hereby the execution of this agreement, neither party relinquishes any rights or powers possessed by it, neither party is relieved of any responsibility, duty or obligation imposed on it by law or regulation. 9. Data Practices: a. The City of Maplewood and the City of North Saint Paul agree to comply with the Minnesota Data Practices Act and all other state and federal laws relating to data privacy or confidentiality; -3- b. The City of Maplewood and the City of North Saint Paul will immediately report to each other any requests from third parties for information relating to this Agreement. c. The City of Maplewood and the City of North Saint Paul agree to promptly respond to each other's inquiries concerning data requests. 10. Arbitration of Disputes: Any controversy claim arising out of or relating to this Agreement or breach thereof shall be settled by arbitration in accordance with the rules of the American Arbitration Association. Judgment upon the award rendered by the arbitrator maybe entered in any court having jurisdiction thereof. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their respective duly authorized representatives. Dated Dated CITY OF MAPLEWOOD By Its Mayor By Its City Manager CITY OF NORTH SAINT PAUL By Its Mayor By Its City Manager -4- I ~NJ I; ':I yNl I I .~ II ~ I LNI _I .---, i r. I 7..N _._ _ ._..._ _ ..... - __ .........._. - - -....._.._ _ ...- - - ..... N i I ry N I i I I M I ~ 311V 3aIVll38...., _.,,, .._. `' I ~ I I ~ IN, __.. _: I. ~_,~...._. i 9 ----,--..-- I ~ _ T, f -----.-..........----- __ ti l I I, I O I ` f7 I I I M ~' _ __._ 6) I I I I i ) C~ i ..I -I I N I ~ i ~ N I ~ N : - -I.N ...._...__-_.-.'. L_ 'N , i I (.. 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'~ o ;,j____ ~:~' .. ~ a ~:~~~~~o ~~ ~,T1 :a~ _!~~' ~`~ P C~'' O ~ ~ r ~~r r ~ ~.,1~ ~~. ~r~~,rt~ r, ~, r~ ~ 3 'a a~ ~.: a ~ W U Z fW - ____. y- ` .- -~ ~ z ~ ~._. _. _._._T. l ~~ ~~I -.._.~-....__.-...-~ I I ...I ~ i ~ ~ a L_~...__._~....-~.. ___ ~ ~~~--~ '---- u~ ~ ~__~ ~ ;- i n ~ ,J ~~ I .--- I ~- ~' ~...~c~` ism---, ~. ,~ ~. ~OOOM31dV W~~}l0~11M0-OML~ ~N J ~ ~ ~ ~ ~ I ~ .~...~~ N ~ L , ~ ~E I r ~~.._- ~ ~~ ~ 3 -- O ~ c= ~~~ ~ ~~ ~ N Q N oo ~ ~ ~~ o o ~ ~~ ~ ~ ~ a~ ~ U A O w ~ ~ az ~ ~ ~ a 0 M ~ o aZ ~_~ ~(] _ N O a o ~~~~ ^ -- - ---- - P '' ~ + ~~~~~ _ _ R .1 r 5 ,: ~F ax'~a '"'f T 'r~P e~ 4~'~~e ~~~ y i~d~"r A ~ I~~ `r `' .: 4- ~ ~ _. CITY OF MAPLEWOOD BEAM AVENUE IMPROVEMENTS MAPLEWOOD CITY PROJECT 07-26 NORTH ST. PAUL S.A.D. 08-02 TABLE OF CONTENTS EXECUTIVE SUMMARY 1. INTRODUCTION 2. PROPOSED PUBLIC IMPROVEMENTS A. Street Improvements B. Storm Sewer Improvements C. Sanitary Sewer Improvements D. Watermain Improvements 3. RIGHT-OF-WAY AND EASEMENT REQUIREMENTS 4. ESTIMATED COSTS 5. METHOD OF FINANCING 6. ESTIMATED ASSESSMENTS 7. PROJECT SCHEDULE 8. SUMMARY AND RECOMMENDATIONS APPENDIX A -EXHIBITS Exhibit l: Project Location Map Exhibit 2: Typical Sections Exhibits 3-4: Proposed Street and Storm Sewer Improvements Exhibits 5-6: Proposed Watermain Improvements Exhibits 7-1 l: Assessment Maps APPENDIX B -DETAILED COST ESTIMATES APPENDIX C -PRELIMINARY ASSESSMENT ROLLS Page i 1 2 2 3 4 4 5 5 5 6 7 7 CITY OF MAPLEWOOD BEAM AVENUE IMPROVEMENTS MAPLEWOOD CITY PROJECT 07-26 NORTH ST. PAUL S.A.D. 08-02 EXECUTIVE SUMMARY This Feasibility Study and Report has been prepared for the Beam Avenue Improvements, Maplewood City Project 07-26, North St. Paul S.A.D. 08-02. The project extends from just east of White Bear Avenue to Bellaire Avenue. A portion of this 1.0 mile roadway length lies within the City limits of the City of North St. Paul (City Project S.A.D. 08-02). The proposed improvements include the following: ~ Reconstruction of Beam Avenue from 650 feet east of White Bear Avenue to Bellaire Avenue. The street reconstruction will include removal and replacement of the existing aggregate base and bituminous pavement, and subgrade correction as necessary. In addition, the existing concrete curb and gutter, on the south side of Beam Avenue east of McKnight Road and on the north side of Beam Avenue west of McKnight Road, will be replaced due to watermain improvements and will be relocated to narrow the road. ~ Sidewalk installation along the north side of Beam Avenue, from 650 feet east of White Bear Avenue to McKnight Road. Construction of four new parking stalls at the Maplewood Heights Park parking lot on the north side of Beam Avenue at the west end of the project to replace existing parking stalls that were removed as a part of the adjacent Walgreens construction. Beam Avenue currently has existing storm sewer. Due to the curb and gutter being relocated, the storm sewer in the existing curb and gutter will need to be replaced. This will include replacement of catch basins and storm sewer pipe. Storm sewer structure castings will be evaluated and replaced as necessary. Storm water best management practices (BMPs) for runoff quantity and quality control will be evaluated and implemented as necessary. Rainwater gardens and other storm water BMPs will be necessary to meet Ramsey-Washington Metro Watershed District infiltration requirements. Sanitary sewer repairs, as identified through televising, will be completed at this time. Manholes will be rehabilitated as necessary. Sanitary sewer services will also be evaluated and repaired as necessary. ~ Replacement of approximately 3,500 feet of existing watermain along Beam Avenue from Frederick Street to 2nd Street. This watermain is owned and maintained by the City of North St. Paul. The estimated costs for the proposed improvements are detailed below. These costs include a 10% construction cost contingency and a 31.5% allowance for indirect costs. Proposed Improvement Estimated Cost Street Improvements $ 1,717,000 Storm Sewer Improvements $ 260,000 Sanitary Sewer Improvements $ 117,000 Watermain Improvements $ 342,000 Driveway Replacement Program $ 30,000 Total Project Cost $ 2,466,000 The improvements are proposed to be financed through a combination of special assessments to benefiting properties, Municipal State Aid (MSA) funds, WAC funds, other City of Maplewood funds, and City of North St. Paul funds. The following is a summary of the estimated funding amounts from each of the proposed financing sources. Financing Source Amount City of Maplewood Street Assessments $ 325,600 City of Maplewood Storm Sewer Assessments $ 46,800 City of Maplewood Sanitary Sewer Utility Fund $ 117,000 City of Maplewood M.S.A. -Bonds $ 1,281,250 City of Maplewood WAC Funds for North St. Paul $ 34,500 City of North St. Paul Street Funds $ 353,744 City of North St. Paul Utility Funds $ 171,000 City of North St. Paul Street Assessments $ 106,106 City of Maplewood Driveway Replacement Pro,~ram $ 30,000 Total $ 2,466,000 The following is a proposed schedule for the project if the City Councils vote to proceed. Maplewood City Council Receives Feasibility Report February 25, 2008 North St. Paul City Council Receives Feasibility Report March 4, 2008 Maplewood Public Hearing/Authorize Plans & Specs March 10, 2008 North St. Paul Public Hearing March 18, 2008 Maplewood City Council Approves Plans & Specs and April 28, 2008 Authorizes Ad for Bid North St. Paul City Council Approves Plans & Specs May 6, 2008 Maplewood City Council Receives Assessment Roll May 12, 2008 Bid Opening May 30, 2008 Assessment Hearing/Award Contract June 9, 2008 Start Construction June 23, 2008 Construction Complete November 14, 2008 North St. Paul Assessment Hearing Fall 2008 Based upon the analysis completed as a part of this report, the proposed Beam Avenue Improvements, Maplewood City Project 07-26, North St. Paul S.A.D. 08-02, are feasible, necessary, and cost effective, and will benefit both the City of Maplewood and the City of North St. Paul. ii 1. INTRODUCTION On October 22, 2007 the Maplewood City Council authorized the preparation of a feasibility study for the Beam Avenue Improvements, City Project 07-26. The project includes the following proposed improvements: Reconstruction of Beam Avenue from 650 feet east of White Bear Avenue to Bellaire Avenue. The street reconstruction will include removal and replacement of the existing aggregate base and bituminous pavement, and subgrade correction as necessary. In addition, the existing concrete curb and gutter, on the south side of Beam Avenue east of McKnight Road and on the north side of Beam Avenue west of McKnight Road, will be replaced due to watermain improvements and will be relocated to narrow the road. ~ Sidewalk installation along the north side of Beam Avenue, from 650 feet east of White Bear Avenue to McKnight Road. Construction of four new parking stalls for the Maplewood Heights Park parking lot on the north side of Beam Avenue at the west end of the project to replace existing parking stalls that were removed as a part of the adjacent Walgreens construction. Beam Avenue currently has existing storm sewer. Due to the curb and gutter being relocated, the storm sewer in the existing curb and gutter will need to be replaced. This will include replacement of catch basins and storm sewer pipe. Storm sewer structure castings will be evaluated and replaced as necessary. Storm water best management practices (BMPs) for runoff quantity and quality control will be evaluated and implemented as necessary. Rainwater gardens and other storm water BMPs will be necessary to meet Ramsey-Washington Metro Watershed District infiltration requirements. Sanitary sewer repairs, as identified through televising, will be completed at this time. Manholes will be rehabilitated as necessary. Sanitary sewer services will also be evaluated and repaired as necessary. ~ Replacement of approximately 3,500 feet of existing watermain along Beam Avenue from Frederick Street to 2nd Street. This watermain is owned and maintained by the City of North St. Paul. Details of the project are outlined in this report along with the estimated costs, proposed funding methods and proposed assessments to the benefiting property owners. A project location map is provided as Exhibit 1 in Appendix A. 2. PROPOSED PUBLIC IMPROVEMENTS The following is a summary of the proposed street, storm sewer, sanitary sewer, and watermain improvements included as a part of this project. Exhibits 2 and 3 in Appendix A further illustrate the proposed improvements. A. Street Improvements This project includes the reconstruction of Beam Avenue from 650 feet east of White Bear Avenue to Bellaire Avenue. The total length of the proposed street reconstruction is approximately 1.0 mile. This street segment has been identified in the City's pavement management program and Capital Improvement Plan (CIP) as a roadway in need of reconstruction. The average Pavement Condition Index (PCB for this segment of Beam Avenue is 64/100. Beam Avenue is currently an urban section with concrete curb and gutter which varies in width from 36' to 44'. The existing bituminous surface and aggregate base will be removed and replaced. Beam Avenue from White Bear Avenue to McKnight Road is proposed to be 36 feet from face of curb to face of curb, which will include two 11-foot travel lanes and a 7-foot parking bay on both sides of the roadway, with a pavement section consisting of 5 inches of bituminous pavement and 14 inches of aggregate base. From McKnight Road to Bellaire Avenue, the roadway width is proposed to be 32 feet from face of curb to face of curb, allowing fora 7-foot parking bay on the south side of the roadway, with a pavement section consisting of 4 inches of bituminous pavement and 10 inches of aggregate base. Due to the proposed replacement of watermain along the roadway, the existing curb and gutter along the south side of Beam Avenue east of McKnight Road and on the north side of Beam Avenue west of McKnight Road will need to be removed and replaced. The remaining existing concrete curb and gutter will be evaluated for possible spot repairs. Bump outs will be constructed at the Furness Street, McKnight Road, and Chippewa Avenue intersections to reduce the roadway width to 28 feet for traffic calming purposes. These bump outs will be considered at other intersections as well. A geotechnical evaluation report prepared by Braun Intertec indicates that the existing soils are suitable to support the proposed roadway along most of this segment of Beam Avenue. A few isolated areas have been identified for soil corrections. In those areas requiring soil correction, a 2-foot subcut will be performed and the subcut will be backfilled with select granular borrow. Drain the is proposed to be installed at low points within the subgrade correction, and in areas with identified drainage problems to provide adequate drainage of the subgrade. Geotextile fabric may also be installed in areas of soil corrections to further stabilize the subgrade. There is an existing concrete sidewalk along the north side of Beam Avenue from McKnight Road to Bellaire Avenue. Anew 6' wide concrete sidewalk is proposed along the north side of Beam Avenue west of McKnight Road to the western project limits. The Maplewood Heights Park parking lot located on the north side of Beam Avenue west of Frederick Street will be expanded to include four new parking stalls. The existing parking lot was partially constructed on private property and four parking stalls were 2 recently removed to facilitate storm sewer construction on the adjacent Walgreens property. The new parking stalls are proposed to be relocated within the limits of the Maplewood Heights Park property. Driveways disturbed by construction will be replaced in kind within the public right-of- way, including all bituminous, concrete, and paver driveways. For driveway pavement outside of the public right-of--way, the City of Maplewood has a Driveway Replacement Program available to residents. This program allows individual property owners to utilize the street reconstruction contractor to replace their existing driveway outside of the public right-of--way. The Driveway Replacement Program will be coordinated by City of Maplewood staff. Coordination with private utility companies and the U.S. Postal Service will be required as there are private utilities and mailboxes which lie within the public right of way. Relocation of some of these private utilities and mailboxes will be necessary for this project. To ensure these efforts are synchronized, meetings will be held to address relocation of the utilities and mailboxes to identify any scheduling concerns. Coordination with the City of North St. Paul will be required since a portion of the roadway between McKnight Road and Bellaire Avenue lies within its City limits. As an alternative to the proposed street improvements, an option was considered that included the replacement of all of the existing concrete curb and gutter on Beam Avenue. This option would allow Beam Avenue to be centered within the existing right of way, however additional street and storm sewer improvements associated with this option would result in an additional project cost of $325,000. Exhibit 2 in Appendix A illustrates the proposed typical street section. B. Storm Sewer Improvements The existing storm sewer system within the project area consists of catch basins and storm sewer piping. No additional storm sewer is proposed as a part of this project; however, due to proposed roadway widths, some existing catch basins will need to be removed and relocated to accommodate the new curb and gutter alignment. Storm sewer structure castings will be evaluated and replaced as necessary. Per Ramsey-Washington Metro Watershed District (RWMWD) requirements, storm water BMPs must meet water quality standards. Runoff quality standards of 90% total suspended solids removal will need to be addressed. As surface and sub-surface BMPs are necessary measures for storm water management, suitable locations for these practices will be identified as a part of this project. Rainwater gardens, one method of surface filtration or infiltration, are proposed to be implemented as a part of the storm water management for the project. Rainwater gardens are land-based water quantity and quality control practices which provide opportunity for infiltration, filtration, storage, and water uptake by vegetation. Rainwater gardens are generally located in front yards of properties, within the public right-of--way. Residents will be given the option of having a rainwater garden installed if their property is considered to be a suitable rainwater garden location. The City will provide the necessary planting materials to establish the rainwater gardens. Exhibits 3 and 4 in Appendix A illustrate the proposed street and storm sewer improvements. C. Sanitary Sewer Improvements The existing sanitary sewer within the project area will be televised and structures visually inspected. Through visual inspection, City staff may identify sanitary manholes to be reconstructed or sanitary sewer main or services to be replaced. Properties not currently serviced by sanitary sewer or properties which maybe subdivided in the future will require sanitary service to be constructed as a part of this project. All existing sanitary manhole castings within the project area are proposed to be replaced. For the purposes of this feasibility study, we have assumed that approximately 500 linear feet of 8-inch sanitary sewer main will be replaced, and 300 linear feet of 6-inch sanitary sewer services will be replaced or installed. D. Watermain Improvements St. Paul Regional Water Services (SPRWS) owns and operates the watermain that services a portion of this project area. SPRWS does not have any major watermain improvements to be included as a part of this project. However, SPRWS does anticipate lowering, replacing, or providing cutoffs to a few existing services. In addition, existing gate valves are proposed to be adjusted as necessary for the proposed grades. Properties not currently serviced by watermain or properties which maybe subdivided in the future will require additional watermain service to be constructed as a part of this project. For the purposes of this feasibility study, we have assumed that approximately 300 linear feet of watermain services will be installed and/or replaced. The City of North St. Paul owns and operates a portion of the watermain that services this area; from approximately 1,000 feet east of White Bear Avenue to Bellaire Avenue. North St. Paul has identified an area of watermain replacement which will include main line replacement, hydrant, and gate valve replacements. The watermain from Frederick Street to 2nd Street is proposed to be replaced as a part of this project. This includes approximately 3,500 linear feet of existing watermain, 9 hydrants and 19 gate valves. As apart of this watermain replacement, it is assumed that approximately 500 feet of watermain services will be replaced or extended. Exhibit 5 and 6 in Appendix A illustrate the proposed watermain improvements. 4 3. RIGHT-OF-WAY AND EASEMENT REQUIREMENTS This feasibility study assumes that no additional right-of--way will be required for the construction of this project. In addition, it is assumed that any easements required for construction will be dedicated at no cost to the City. 4. ESTIMATED COSTS The estimated costs for the Beam Avenue Improvements, Maplewood City Project 07-26, North St. Paul S.A.D. 08-02, as proposed in this feasibility study, are detailed below. The estimated project costs include a 10 percent construction cost contingency and a 31.5 percent allowance for indirect costs such as engineering, administrative, and legal items as well as capitalized interest. Detailed cost estimates are provided in Appendix B. Proposed Improvement Estimated Cost Street Improvements $ 1,717,000 Storm Sewer Improvements $ 260,000 Sanitary Sewer Improvements $ 117,000 Watermain Improvements $ 342,000 Driveway Replacement Program $ 30,000 Total Project Cost $ 2,466,000 The Maplewood City's Capital Improvement Plan (CIl') 2008-2012, estimated the cost for these improvements to be $1,150,000. The estimate originally established in the CIP did not include costs for the replacement of the watermain owned by North St. Paul. This watermain replacement resulted in increased street and storm sewer costs due to additional excavation, curb and gutter replacement, and storm sewer modifications. 5. METHOD OF FINANCING The Beam Avenue Improvements, Maplewood City Project 07-26, North St. Paul S.A.D. 08-02, are proposed to be financed through multiple funding sources. The watermain improvements will be split 50/50 between the City of Maplewood and the City of North St. Paul. The street and storm sewer improvements on Beam Avenue between White Bear Avenue and McKnight Road will be funded 100% by the City of Maplewood. The street and storm sewer improvements on Beam Avenue from McKnight Road to Bellaire Avenue will be split 50/50 between the City of Maplewood and the City of North St. Paul. All sanitary sewer improvements are proposed to be funded by the City of Maplewood. The following is a preliminary financing plan for the project. Financing Source Amount City of Maplewood Street Assessments $ 325,600 City of Maplewood Storm Sewer Assessments $ 46,800 City of Maplewood Sanitary Sewer Utility Fund $ 117,000 City of Maplewood M.S.A. -Bonds $ 1,281,250 City of Maplewood WAC Funds for North St. Paul $ 34,500 City of North St. Paul Street Funds $ 353,744 City of North St. Paul Utility Funds $ 171,000 City of North St. Paul Street Assessments $ 106,106 City of Maplewood Driveway Replacement Program $ 30,000 Total $ 2,466,000 6. ESTIMATED ASSESSMENTS City of Maplewood Assessments Special assessments for the proposed street improvements are proposed to be levied against benefiting properties on a per unit basis for single-family residential properties. Since Beam Avenue has existing concrete curb and gutter, the benefiting properties are proposed to be assessed for a partial street reconstruction. The City of Maplewood's 2008 street assessment rate for a partial street reconstruction is as follows: Residential Street Assessment $4,070/Unit The total amount to be funded through street assessments is $325,600 which represents 80 residential units for partial reconstruction. Special assessments for the proposed storm sewer improvements are proposed to levied against benefiting properties on a per unit basis for single-family residential properties. Only properties that have not been previously assessed for storm sewer improvements will be assessed at this time. The City of Maplewood's 2008 storm sewer assessment rate is as follows: Residential Storm Sewer Assessment $900/Unit The total amount to be funded through storm sewer assessments is $46,800 which represents 52 residential units. Therefore, the total assessments to be levied against benefiting properties for street and storm sewer improvements are $372,400. City of North St. Paul Assessments Special assessments for the proposed street improvements are proposed to be levied against benefiting properties on a per linear front footage basis for properties. Corner lots that have a side lot front footage are assessed for the side lot frontage at 35% of the standard rate. The City of North St. Paul's street assessment rates include the following: 6 Street Reconstruction $55.00/FF and 35% of $55.00/FF for each additional linear front foot beyond a typical 80 foot lot The total amount to be funded through street assessments is $106,106. Preliminary assessment rolls for both Maplewood and North St. Paul are included in Appendix C. The preliminary assessment rolls detail the proposed assessments by individual lots. 7. PROJECT SCHEDULE The following is the proposed project schedule: Maplewood City Council Receives Feasibility Report North St. Paul City Council Receives Feasibility Report Maplewood Public Hearing/Authorize Plans & Specs North St. Paul Public Hearing Maplewood City Council Approves Plans & Specs and Authorizes Ad for Bid North St. Paul City Council Approves Plans & Specs Maplewood City Council Receives Assessment Roll Bid Opening Assessment Hearing/Award Contract Start Construction Construction Complete North St. Paul Assessment Hearing 8. SUMMARY AND RECOMMENDATIONS February 25, 2008 March 4, 2008 March 10, 2008 March 18, 2008 April 28, 2008 May 6, 2008 May 12, 2008 May 30, 2008 June 9, 2008 June 23, 2008 November 14, 2008 Fall 2008 Based upon the analysis completed as a part of this report, the proposed Beam Avenue Improvements, Maplewood City Project 07-26, North St. Paul 08-02, are feasible, necessary, and cost effective. We recommend the following: A. The Maplewood City Council accept this feasibility study and report on February 25, 2008 and order a public hearing for March 10, 2008. B. The North St. Paul City Council accept this feasibility study and report on March 4, 2008 and order a public hearing for March 18, 2008. C. After receiving the appropriate staff reports, staff information, and public hearing input, the two Councils must decide on the approval or rejection of the proposed public improvements and could proceed to order the proposed improvements. 7 APPENDIX A EXHIBITS 3 w q ~ w ~ ~ CT. z E. WIL~ CT. ° ~ Q ~ z Q Q r ~ T ~ ~ ~ ~ Q ~ k TECHNIC z Q o ~_ 3 iVY~ LA~ w q ca i TH01 LA, w ~ w ~ Q ° w ~ CD~~E~iE Q ~ > ~ ~ Q ~ ~ ca LA, ~~ ~ q c5 ~ 3 i Q ^RCHARD > of oRCH A I ~ ~ w ~ w MONN AVE. 11. CHRISTINE PL. ~,, Q z 2 v MONN ~T 12, JERRY CT. a o ~ ~ ~ 13, CHIPPEWA CT. z ~ ~ q 14, BARTLEMY LA. w ~~~ w ~ 15, MANITDU LA. Q w OAK DR. ~ ° J BU ERKLE RD. z 95. BIG LINDEN CV. ~ o ~ °C, LITTLE LINDEN CV. ~ ~SUMA~ w ~/ Y ~ LINDEN PL. ~ SIR, SUMAC PIDGE o _T BEI ERCJN LR, 6~ AUGER LA. ~ ~ ~,, n 694 ~ JILLOW LA. ~ ° ~ 'C .. ~ F D ~ ~ ~ ~ ~ ~ v~ ~~ `~~ '~~ ~ ~ w co ~ ~ couN7 .~ ~ ~ i q ~ WDODLYN ~ AVE. ~/ 'ENNER AVE, J OC~liLYN ~ VE~~ ~ ~ n z 3 ~ w w ~ q ~~ ~ > w 1 3, r Q ~ ~ y 1 Q a~ Q i- G ~ Q ~- ~ 0 ~ 5 ~ ~ `~ c Q ~ ~~~ ~~ AvE~ ~ ~ - ~ _ - - - - - ~ , - -3- ~- T- ~~ -~ , ~-- -~ S ~~ ~ J RADATZ n ~ n '~ ~ ~' MESABI AVE. ~ I ~~ ~~ I i » VA LE w ~ HEL ENy E, ~~ _ ~ i AV E Q Q ~ ~ ~ L _- C a z ~ ~ ~ lyth ~ ~ C7, Q ~ ~ - AVE ~ _ ~ i Y KOHLMAN ~ C. ~ ~ - ~ z ~ ~ ~ w 18th ~ AVE. ~ q ~ '~ ~ ~ ~ r ~ ~ AVE, ~ w MOHAWK ~ ~ Q ~ R-~ ~ ~ ~ , ~ z Q i ~ 3 z i ~ w + ~' RD. ~ w ~ ~ Q 3 ~ L COUNTY ~' 23 ~ Q ~ w AvE ~ 3 z 16th ~ ~ a q r ~ ~ z ~- ~ ~ AV , .~ n z ~ _~ r- cc ~ Q z ~ 15th Q ~ ~ ~ ~ 14th AVE. ti ~` ~ EDG EHILL RD 65 1 4th ~ AVE, ~ PROJECT = ~ ~3th ~ ~ 3 AVE, ~ MCJ NT A VE, LOCATION ~ ~ r' 12th AVE, ~ 12th ~ z aVE, ~ ~ ~ AVE, 11th ~ ~ ~DERS RD. ~ 11th ~ AVE. ~ ~ ca Q ~ ~~~ ~ 10th AVE, ~ Q q 10th l Q z z z Q -- AVE, ~ 9 th AV ~ VE, Y ~ AEI JAiS ~ w ~ ' L ~ 8th AVE, / c1 [ s ~ 36 36 i ~ ~ ~ 6th AVE. ~ - sth AvE. :.~ ~ ~ e HeQ~ AVE, i ~ " ~ ~- ~ 4th E 4 t h 3 w AVE, ~ ~v ~ / ~ 1iL ~ , ~~ C~tyaf~;ttp~ervnad. M D~prermieat a~'PtrbJic Wad ~tne~erln~gDie~aa lGmley-Horn and Asaocyates, Inc. 8000 UIMR9fY AVl. 108 >iuTE 1101 83 N0. 061 010-M97 sr. wua. w1mr~ Onu F~x.11a ae-mle PROJECT LOCATION MAP BEAM AVENUE IMPROVEMENTS MAPLEWOOD CITY PROJECT 07-26 NORTH ST. PAUL S.A.D. 08-02 EXHIBIT 1 i {~j ~ VI V] ~O N N C N C Q ~ c [~ S y k: ~ O~ p`~ ~ Q ~ c~a ~ ~ U ~ A 1 ~ ~ °F _ .~ ¢ ~ o ~ a z `5 ~ ~ r~ 3 £ ° a . ref W a ~ ~ 1 ~ r ~ ~ Q j ~1.~ G 1 _ N a N I + I v 3 ... U F ~ ~ ~aa 1 ~ ~ ~=w mpU2 ~ 3 ~ M K u O ~ ~ 1 ~1 W d ~ z tt w U N N U_ s° ... F I I <1 ~ OKK ~ Oz W1 ~W 0pU2 a~ ~ ~ _ I~ 3 ~ w v z o a 0 1 'o c7 0 v w 3 U _ tt ¢ ~ K ~ ~ r ~ 3 p m z N ~ ~ ~ a 5 m p ~ _ m N N - w j O tw] ? Q ~Mi\'N ~ ~ ~ w ~ N N m Y ~ ro i ~ 3 U ~ v zoF U o o ~~ ~ a W o o mp o 0 L ~11 h~ on i3 U =~ C J, A N m" ~ ~ $°: p ~U S y e"e a_~i E ~ 4 m 1 ~5 ~£ r~ ~3 ~ ~ N O C '"'! 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W O O O cd O ~ O ~ O'~ ~ '~ O ~ /~ ~/ ~ ~ sue. W y '~ N ~~ ~--~ O s. ctl 7J A ~ O l _ - ~ ~ 7J 0 I ~ w ¢' ~ ~ V CJ ~ ~ ~ ~ V A 1 V/ • CC 7J Sy v~ A O W ~ i ~ ~ y0 ~ ~-- cC O ~ ~ ~ ~ _ M w ~" ~ ~ ~ O ~ ~ • ,~ w ~, ~~~ ,~ - ~ a -~ ~ ~ ~ ~ ~ ~ ~ o ~ o ~ ~ ~. r--' -~ ~ ~ N °J '" o ~~~ ~ o '~ ~ ~I N ~`~ ~ ~ '~ N V ~ ~ ~ 0 ~ y .. - ~ ~ ~ ~ ^, W ~" ~ ~ ctl V U ~ /~, W / ~ rr V1 3y w Sy ~ 0 w ~ ~) ~ (3. ~ ~ ~ T~//~~ \/1 O C C G '~ ON ' W i> ~ d .~'~~ 0 ~ ~ V ~ ~ 3y y N ~ rr ~ ~ ¢. ,~ ~ 0 ~--I 3y ~ 0 ~ "I .V N N ~ W ~ 0 C C ~ r~i ~ . ~ ~ ~ ~ ~ ~ ~ Q W VO N ~ ~ ~ ~ ' ~ A N ~ _ Q T O - L ~ - ~ T y ~i C~ ~i Q .~ .~ 0 0 V 3y W O O ~ ~ ' ~ O _ ~ _ ~ ~ ~ ~ O O'~ O ~-'~ ~ /~ ~/ ~ ~ sue. 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W ~''~ N ~~ O sue, ~ ,~' O waJ itl A b.n ~--i .r 3y 'V ~ aJ 0 j h~-1 ,~, ~i' ~7J I• ' V ~ OV ~ ~V A 1 V/ • ~ CC 7J Sy v~ A O W ~ O O ~--t ~ O ` ~ ` ICI $~-I C Q cC ~ ~ ~i , ~ ~ ~ ~ ~ Q ~ ~ • ~ w ~ l \/ ~ ~, ~~~ ,~ ~ a -~ ~ ~ ~' ~ ~ ~ ~ o ~ o ~ ~ ~. ~ ~ ~~ ~ N ~~~ V O ~ ~ 0 ~ SV ~ ~ i ~ 0 ¢. u ~~ .-yyI i~-I ~ ~ ~ O ~ V /~,~ / W rr ^~ V1 0 w 0 w ` ~ ` ICI ~ ~ 0 ~~ ~ ~ ~~ ~ T~//~~ \/1 O C C G '~ ON i> 'd W _~ .~ '~ ~ S .~ O ~y Q..i C~ c ,~y y aJ y, ~ ~ A ~w ' ~ ~ ~. O~ °J ~ o ~ o~ ~ ~ J' G y ~7J V N 3 ^, r ~ y IuW T W ~ ~ y0~ ? ~ ~ '~ ~ ~ ~ W VO N ~ ~ 1 ~ ~ ~ ' ~ A N ~ _ Q T ~ ~ T N ~i C~ ~i Q ,~:: .~ ~. 0 0 V W O ~ '~ N ~ ' ~ ~ ~ _ ~ ~ ~ ~ _ O ~ ~ ~ O'~ O ~-'~ ~ /~ ~/ ~ ~ sue. W ~''~ N ~ ~ ~ ~ Q~ O waJ itl O ~ ~ (~ ~ V ~ ray 7J _ •) V ~ ~ 0 ~ o ~ o • p cd N Si ~'~W _ O ~ 0 ~ O '--~ ~ d ~ S ~ c ~ N ~ 0 ~, w _ ~~~ ,~ ¢, ~ a -~ V2 ~ cd ~ ~ ~ ~ ~ o G~ '~ -~ ~ ~ ~~~ ~ ~ ~~a. ~ ~~p. Q r/] V ~ ~ '~ I~ ~ ~ ~ 0 ~ ~,y Sy ~ ~ 0 ~ ~ ~ ~ u r~--~ O ~ ~ •~ V 1 y 0 ~ ~ ~~w ~ ~ O ~ ~ ~o N ~ -~ ^' -d w ~~ V ~ ~ ~ 3y ~ O ~ y ~ i ~ ~ ~t ~ ~ 0 ~ ~ '~ cC 0 rti ~.J Ste' V ~ ~ ~ ~~II VV 7J V N ' W " ~~ 0 ~ ~i ~ r~i ~ . ~ ~ V ~ O N x. ~ W ~ h .~ r~/1 ~ Q T O T ~i C~ ~i - f { ~ Q ~ t~ J ,~:: .~ ~. 0 0 V W O ~ '~ N ~ ' ~ ~ ~ _ ~ ~ ~ ~ _ O ~ ~ ~ O'~ O ~-'~ ~ ~ sue. W ~ '~ O sue. ~ N S7 W .~ O ~ V O . ~W M _ ~ 0 W O ~ ~ ~ O V • ~ 7J 3y vl~ W A ~ O ~ C~ ~ cC O ~J ~O i ~ ~ TT^^ v1 ~~"y i-I ~ S ~ - 0 ~ ~ w ~ ~ ~ ~ `~ ~ °J -~ ~ ~ o ~' °~°: ~ N ,~ ~ ~ ~, -~ ~ ~ Q ~ ~°;p. ~ .-~ ~ ~ ~ V ^^ ~ 1~~`4 ~ 0 ~ ~ ~ V ~ •i V 1 C~ ¢. 0 ~ ~ ^, W ~ ~ •j O ~ ~ V U T/1 \I 1 Iti I 3y r~^y 3y ~ p r 0 ^ , W ~ ~~ y ~ ~y r ^ ~ O ~I ~ 'd W ~ ~ ~I ~ ~--i ~ '~ aa 0 ~ S.' W ~~~ ~ O ~ ~ ~ O C7 N ~ V V y y ~ ~ ~r Q c~ . C ~i ~ r~i ~ . ~ ~ V ~ O N x. ~ W ~ h .~ r~/1 ~ Q T O T ~i C~ ~i - f { ~ Q ~ t~ J APPENDIX B DETAILED COST ESTIMATES CITY OF MAPLEWOOD BEAM AVENUE IMPROVEMENTS MAPLEWOOD CITY PROJECT 07-26 NORTH ST. PAUL S.A.D. 08-02 ESTIMATED COSTS STREET IMPROVEMENTS Item No. Item Units Quantity Unit Price Amount 1 Mobilization LS 1 $ 80,000.00 $ 80,000.00 2 Remove Curb LF 6,600 $ 2.50 $ 16,500.00 3 Remove Bituminous Pavement SY 25,000 $ 1.75 $ 43,750.00 4 Remove Driveway Pavement SY 3,300 $ 4.00 $ 13,200.00 5 Sawing Bituminous Pavement LF 2,000 $ 3.00 $ 6,000.00 6 Adjust Gate Valve EA 5 $ 275.00 $ 1,375.00 7 Subgrade Excavation CY 4,400 $ 10.00 $ 44,000.00 8 Common Excavation CY 10,000 $ 10.00 $ 100,000.00 9 Clearing and Grubbing LS 1 $ 10,000.00 $ 10,000.00 10 Select Granular Borrow CY 4,400 $ 13.00 $ 57,200.00 11 Topsoil CY 1,200 $ 15.00 $ 18,000.00 12 Aggregate Base, Class 6 TON 16,500 $ 10.50 $ 173,250.00 13 Bituminous Base Course TON 3,650 $ 48.00 $ 175,200.00 14 Bituminous Wear Course TON 2,300 $ 48.00 $ 110,400.00 15 Bituminous Joint Saw and Seal LF 6,000 $ 2.00 $ 12,000.00 16 Concrete Curb & Gutter (6618) LF 6,600 $ 9.00 $ 59,400.00 17 4" Concrete Sidewalk SF 16,500 $ 3.50 $ 57,750.00 18 Bituminous Driveway Reconstruction SY 2,000 $ 16.00 $ 32,000.00 19 Concrete Driveway Reconstruction SY 1,300 $ 45.00 $ 58,500.00 20 Signage/Striping LS 1 $ 10,000.00 $ 10,000.00 21 Traffic Control LS 1 $ 15,000.00 $ 15,000.00 22 Erosion Control LS 1 $ 40,000.00 $ 40,000.00 23 Landscaping LS 1 $ 20,000.00 $ 20,000.00 24 Sod SY 11,000 $ 3.00 $ 33,000.00 Subtotal $1,186,500.00 10% Construction Contingency $ 119,000.00 Total Construction Cost $1,306,000.00 31.5% Indirect Cost $ 411,000.00 Total Estimated Project Cost $1,717,000.00 CITY OF MAPLEWOOD BEAM AVENUE IMPROVEMENTS MAPLEWOOD CITY PROJECT 07-26 NORTH ST. PAUL S.A.D. 08-02 ESTIMATED COSTS STORM SEWER IMPROVEMENTS Item No. Item Units Quantity Unit Price Amount 1 Remove Storm Manhole EA 11 $ 350.00 $ 3,850.00 2 Remove Storm Sewer Pipe LF 700 $ 8.00 $ 5,600.00 3 15" Storm Sewer LF 600 $ 28.00 $ 16,800.00 4 Catch Basin (2' x 3') EA 7 $ 1,400.00 $ 9,800.00 5 Manhole Catchbasin EA 4 $ 2,000.00 $ 8,000.00 6 Storm Manhole Casting EA 18 $ 500.00 $ 9,000.00 7 Coarse Filter Aggregate Foundation TON 160 $ 27.00 $ 4,320.00 8 Granular Backfill CY 400 $ 12.00 $ 4,800.00 9 4" Perforated PVC Pipe Drain LF 600 $ 8.00 $ 4,800.00 10 Inlet Protection EA 27 $ 200.00 $ 5,400.00 11 Connect to Existing Storm Sewer EA 10 $ 750.00 $ 7,500.00 12 Rainwater Garden Preparation LS 1 $ 25,000.00 $ 25,000.00 13 Stormwater Infiltration Enhancements LS 1 $ 75,000.00 $ 75,000.00 Subtotal $ 180,000.00 10% Construction Contingency $ 18,000.00 Total Construction Cost $ 198,000.00 31.5% Indirect Cost $ 62,000.00 Total Estimated Project Cost $ 260,000.00 CITY OF MAPLEWOOD BEAM AVENUE IMPROVEMENTS MAPLEWOOD CITY PROJECT 07-26 NORTH ST. PAUL S.A.D. 08-02 ESTIMATED COSTS SANITARY IMPROVEMENTS Item No. Item Units Quantity Unit Price Amount 1 Remove Sanitary Sewer Main LF 500 $ 10.00 $ 5,000.00 2 Remove Sanitary Sewer Service LF 300 $ 8.00 $ 2,400.00 3 Remove Sanitary Manhole Casting EA 16 $ 100.00 $ 1,600.00 4 Reconstruct Sanitary Manhole LF 30 $ 250.00 $ 7,500.00 5 Regrout and Seal Existing Service EA 2 $ 1,200.00 $ 2,400.00 6 Sanitary Manhole Casting EA 16 $ 650.00 $ 10,400.00 7 Coarse Filter Aggregate Foundation TON 70 $ 27.00 $ 1,890.00 8 Granular Backfill CY 100 $ 12.00 $ 1,200.00 9 8" PVC SDR 35 Sanitary Sewer Main LF 500 $ 35.00 $ 17,500.00 10 6" PVC SDR 26 Sanitary Sewer Service LF 300 $ 28.00 $ 8,400.00 11 8"x6" PVC Service Wye EA 10 $ 750.00 $ 7,500.00 12 Repair 6" Sanitary Sewer Service EA 20 $ 750.00 $ 15,000.00 Subtotal $ 81,000.00 10% Construction Contingency $ 8,000.00 Total Construction Cost $ 89,000.00 31.5% Indirect Cost $ 28,000.00 Total Estimated Project Cost $ 117,000.00 CITY OF MAPLEWOOD BEAM AVENUE IMPROVEMENTS MAPLEWOOD CITY PROJECT 07-26 NORTH ST. PAUL S.A.D. 08-02 ESTIMATED COSTS WATERMAIN IMPROVEMENTS Item No. Item Units Quantity Unit Price Amount 1 Remove Pipe LF 3,750 $ 5.00 $ 18,750.00 2 Remove Hydrant EA 9 $ 500.00 $ 4,500.00 3 8" DIP Watermain LF 3,500 $ 35.00 $ 122,500.00 4 6" DIP Watermain LF 250 $ 26.00 $ 6,500.00 5 Ductile Iron Fittings LB 2,500 $ 4.50 $ 11,250.00 6 Granular Backfill CY 700 $ 12.00 $ 8,400.00 7 6" Gate Valve EA 9 $ 900.00 $ 8,100.00 8 8" Gate Valve EA 10 $ 1,200.00 $ 12,000.00 9 Hydrants EA 9 $ 2,500.00 $ 22,500.00 10 Coarse Filter Aggregate Foundation TON 200 $ 27.00 $ 5,400.00 11 2" Rigid Insulation SY 100 $ 15.00 $ 1,500.00 12 1" Corporation Stop EA 8 $ 150.00 $ 1,200.00 13 1" Curb Box EA 8 $ 175.00 $ 1,400.00 14 1" Copper Watermain (Service) LF 800 $ 15.00 $ 12,000.00 Subtotal $ 236,000.00 10% Construction Contingency $ 24,000.00 Total Construction Cost $ 260,000.00 31.5% Indirect Cost $ 82,000.00 Total Estimated Project Cost $ 342,000.00 APPENDIX C PRELIMINARY ASSESSMENT ROLLS BEAM AVENUE STREET IMPROVEMENTS CITY OF MAPLEWOOD PROJECT 07-26 CITY OF MAPLEWOOD PRELIMINARY ASSESSMENT ROLL PARCELID TAXPAYER STREET NUMBER STREET EXISTING RESIDENTIAL UNITS TOTAL ASSESSABLE UNITS STORM ASSESSMENT STREET ASSESSMENT TOTAL ASSESSMENT 022922420005 E D RAD ERMACH ER 2120 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922420004 GREGORY JAMES TSCHIDA 2114 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922420003 NORB ERT SZABO 2106 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922420002 JASON W SCHOCK 2098 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922420001 SUSAN M NAVARRETTE 2090 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922420035 ROBERTL SCHMIDT 2869 FREDERICK STN 1 1 4,070.00 4,070.00 022922420120 FLOYD M JOHNSON 0 BEAM AVEE 0 2 1,800.00 8,140.00 9,940.00 022922420115 JOHN A CU RLEY 2060 BEAM AVEE 1 1 4,070.00 4,070.00 022922420033 SU XIONG 2050 BEAM AVEE 1 1 4,070.00 4,070.00 022922420114 SUSAN M JOHNSON 2042 BEAM AVEE 1 1 4,070.00 4,070.00 022922420113 LINDA M BARBER 2040 BEAM AVEE 1 1 4,070.00 4,070.00 022922420111 WILLIAM H GREIFZU 2032 BEAM AVEE 1 1 4,070.00 4,070.00 022922420112 MADONNA M HAWTHORNE LE 2030 BEAM AVEE 1 1 4,070.00 4,070.00 022922420006 BRIAN ROSE 2126 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140102 ARLENEA DEWITT TRUSTEE 2253 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140103 DELORES E STEF FEN LE 2245 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140104 JUNE M MERSCH 2239 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140105 THOMAS A CHARTRAND 2231 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140106 MARY KATHERINE FRATTALONE 2225 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140107 DEAN S PENNAS 2219 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140108 KAY SHERER SMITH 2211 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140109 DARRIN S GOAD 2205 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140110 GARYA CAM PBELL 2197 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140111 KAREN K MOEN TRUSTEES 2191 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140112 ALAYNE W GANS 2183 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140113 BRIAN E KOPPEN 2177 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140114 JEFFREY R LINDA 2171 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140115 MICHAEL M FLORHAUG 2163 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922140087 RANDY B HARVEY 2149 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922130043 CYRIL S ERPELDING 2137 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922130042 JASON T GOONEY 2129 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922130041 MARK M GULSVIG 2123 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922130040 DORIS L HANSEN 2117 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922130039 JACQUELINE C HEN DERSON 2109 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922130038 SARA M ROSIN 2103 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922130037 MARY JEAN MOSSER 2097 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922130036 CLAYTON D QUALLEY 2089 BEAM AVE 1 1 900.00 4,070.00 4,970.00 022922410014 TIMOTHY M SLABIK 2254 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410013 DONALD D HEITLAND 2246 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410012 RICHARD J ERNST 2240 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410011 JESSICA LEE JOHNSON 2232 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410010 NICOLE L WESTE RG REEN 2224 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410009 JOHN G BALLU FF 2218 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410008 JOHN C KLIETHE RM ES JR 2212 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410007 DEAN B JOY 2204 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410006 KARL J EBERT 2198 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410005 JOSEPH J THAO 2190 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410004 JP MORGAN CHASE BANK NA 2184 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410003 WILLIAM C ERICKSON 2178 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410002 GLEN J KLAVER 2170 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410001 GREG POSEWITZ 2164 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922410029 MICHAEL C CLEVELAND 2148 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922420008 RALPH E FLAUG HER 2140 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 022922420007 JAMISON D RUSTHOVEN 2134 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 012922230027 JAMES AALLEN 2307 BEAM AVEE 1 1 4,070.00 4,070.00 012922230026 ROBERT J MILLER 2315 BEAM AVEE 1 1 4,070.00 4,070.00 012922230028 JOSEPH E MCWATTERS 2301 BEAM AVEE 1 1 4,070.00 4,070.00 012922230029 KRISTINE M WALSH 2293 BEAM AVEE 1 1 4,070.00 4,070.00 012922230030 ANTHONY M DE UTSCH 2287 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 012922240087 DAVID B MILLER 2383 BEAM AVEE 1 1 4,070.00 4,070.00 012922240088 BRADLEY R HALFMAN 2391 BEAM AVEE 1 1 4,070.00 4,070.00 012922240089 ERIC M KEHLE 2399 BEAM AVEE 1 1 4,070.00 4,070.00 012922240086 ROSEMARY K HALL 2375 BEAM AVEE 1 1 4,070.00 4,070.00 012922230048 LAWRENCE J SCHMIDT 2367 BEAM AVEE 1 1 4,070.00 4,070.00 012922230019 VINCENT L WILH ELM 2363 BEAM AVEE 1 1 4,070.00 4,070.00 012922230020 MICHAEL J MCKNIG HT 2357 BEAM AVEE 1 1 4,070.00 4,070.00 012922230021 DANIEL R CH RISTIANSON 2349 BEAM AVEE 1 1 4,070.00 4,070.00 012922230022 JEROME P BALSIMO 2343 BEAM AVEE 1 1 4,070.00 4,070.00 012922230023 MARY K PUTNEY 2335 BEAM AVEE 1 1 4,070.00 4,070.00 012922230024 EDWARD L DOBERSTEIN 2329 BEAM AVEE 1 1 4,070.00 4,070.00 012922230025 HENRYOBOMERSINE 2321 BEAM AVEE 1 1 4,070.00 4,070.00 012922240090 KOU YANG 2879 BARTELMY LN N 1 1 900.00 4,070.00 4,970.00 012922240059 WILLIAM R MOEN 2880 BARTELMY LN N 1 1 4,070.00 4,070.00 012922240060 PAULA M ASHLEY 2423 BEAM AVEE 1 1 4,070.00 4,070.00 012922240061 JOANN M BRICHACEK 2431 BEAM AVEE 1 1 4,070.00 4,070.00 012922240062 DAVID B GALCH UTT 2879 MARY LN N 1 1 4,070.00 4,070.00 012922240013 PAUL WAGENBACH 2880 MARY LN N 1 1 4,070.00 4,070.00 012922240101 AARON C MARTIN 2899 BELLAIRE AVE N 1 1 900.00 4,070.00 4,970.00 012922240012 KELLY L GRATKE 2465 BEAM AVEE 1 1 900.00 4,070.00 4,970.00 EXISTING TOTAL STORM STREET TOTAL RESIDENTIAL ASSESSABLE ASSESSMENT ASSESSMENT ASSESSMENT UNITS UNITS TOTALS = 78 80 $46,800.00 $325,600.00 $372,400.00 TOTAL = $372,400.00 2008 PROPOSED ASSESSMENT RATES: RESIDENTIAL STORM SEWER PER UNIT $900.00 RESIDENTIAL PARTIAL STREET RECONSTRUCTION PER UNIT $4,070.00 z W W O a W W N O J ao ~ a o a 4 J = ~ ~ a ~ a ~ z ~ W ~ O 2 } H ~ ~ U Z W J~ ~ r ~ r ~ r 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O I~ 0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ W J~ O O a H N O (/~ M N M N M N 0 0 V 0 0 V 0 0 V 0 0 V 0 0 V 0 0 V 0 0 V 0 0 V 0 0 V M N N O ~ c0 ~ ~ O 0 V O 0 V O 0 V O 0 V O 0 V O 0 V O 0 V O 0 V O 0 V O 0 V O 0 V N O ~ a H N O N H W N N N V V V V V V V V V N N N V V V V V V V V V V V V H W ~ O N Ef} EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA N ~ a a Z~ H O O J Z~ H z p ~ a J N ~..~ LL ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ a Q N ,.., LL ~ N W (/) W H O O O O O O O O O O O O O O O O O O O O O O O O O O O F N W F O G N ~ 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U ~ v ~ ~ ~ p ¢ a Y ~ w ~ O cn ~ Y ~n ~ LL, w p z ¢ a ¢ ~ J 0° ~ x Z p W ~ ~ J ¢ Z w (~ ¢ W ~ (~ x O z W o (~ z ~ z U ¢ z 2 cn H w (~ J ~ x ¢ U U w W z W ~ Q ~ ~ ~ W m ¢ ~ ~ C7 ~ d ~ ~ ~ W ¢ ~ Y' ~ ~ ~ Z CUi) U ~ ~ m a ~ _ > ~ ¢ ~ ~ ~ w p ~ Y p ~ ~ ~ w } ~ m m a ¢ w o ~ ~ z a 0 ~ ¢ ~ O ¢ ~ m ¢ w p v J = ¢ ~ ¢ ~ ¢ ~ ¢ 2 ~ ~ ~ O ~ ~ a H p Z_ J J z ¢ W ¢ ' w w > ~ _ ~ ~ J ~ ¢ U ~ O ~ ' ~ U 2 ~ ¢ W Z d m p ~ Z LLl p (.7 W ~ W Y = H J W ~ Z O 2 d ~ J J ~ d Y m J ~ U Q W ~ ~ U z p U ~ WHITE BEAR OAK E 1 . N. BARTELMY LN. 68 2. N. CHIPPEWA CT. 3. BRENWOOD CV. o' ~ JNTY ~ ROAD ~ z ~ D ~ GALL AVE. 65 ~ o ~ o Off. WOODL o U WOODLYNN AVE. ~ z 3 000 BRENNER AVE. Q~ w 0 w o o Q ~ ~ ~ ~ w } ~ ~ z ~ Y ~ ~ 2. ~ ~„ ~ Q ~00o LYDIA Q ~ ~ ~ u o AVE. n o g ~ ~ 1 • ~ cam `~ ~ o Q~ ~ Y °' ~s v ~ ~ z 19 ~P 19 ~ ~ w Playcrest AVE. Q ~`P ~ ~ ~ ~ a~`P~~ ~T STANDRIDGE ~ J ~ ]O Maplewood ~ 2 MAPLE LN. ~QQ ~ ~P '~y J ,Heights ~ ~ifj ~Q rZ ~ m ~E• BEAM Park ~ w AVE. ~ ~ ~ MAPLE VIEW AVE. 68 ]~ Q / O Q ~' AVE. O RADATZ ~ O MESABI ~ o AVE. ~ RAMSEY ~ couNrY ~ N 0 RTH ST. PAU ~ couRr m w KOHLMAN ~ ~ IICa~~ \ P o AVE. ~ La k Q ~ 23 IILL RD. 65 w (Y AVE. 1 1 th ~ AVE, ~P ~ no scale Beam Avenue Street Improvements City Project 07-26 Agenda Item G2 MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: Shann Finwall, AICP, Environmental Planner SUBJECT: Wetland Ordinance, First Reading Public Hearing 7:15 p.m. No Action to be Taken, Continued to March 24, 2008 DATE: March 3, 2008 City staff had anticipated presenting the proposed wetland ordinance to the city council for first reading during the March 10 city council meeting. As such, the first reading of the ordinance was published in the Maplewood Review on February 27 as required per state statute. Due to the large number of agenda items scheduled for the March 10 city council meeting the city council's review of the wetland ordinance will be delayed until March 24. However, because the ordinance was published the item needs to remain on the March 10 agenda in order to announce to the public that it will be heard on March 24. City staff will also publish the new March 24 city council review of the ordinance as required. In the meantime, if the city council or the public would like to review the proposed ordinance it is available on the front page of the city's website at www.ci.maplewood.mn.us. Questions regarding the proposed ordinance can be directed to Shann Finwall, environmental planner, at (651) 249-2304 or shann.finwall(a~ci.maplewood.mn.us. AGENDA NO. I-1 AGENDA REPORT TO: City Council FROM: Finance and Administration Manager RE: APPROVAL OF CLAIMS DATE: March 10, 2008 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 73,038.90 Checks # 74832 thru # 74882 $ 344,829.44 Disbursements via debits to checking account dated 02/07/08 thru 02/14/08 $ 482,778.47 Checks # 74883 thru # 74925 $ 125,540.92 Disbursements via debits to checking account dated 02/14/08 thru 02/21/08 $ 486,107.39 Checks # 74926 thru # 74991 $ 393,446.27 Disbursements via debits to checking account dated 02/22/08 thru 02/28/08 $ 1,905,741.39 Total Accounts Payable PAYROLL $ 467,634.81 Payroll Checks and Direct Deposits dated 02/22/08 $ 2,802.36 Payroll Deduction check # 1004687 thru # 1004689 dated 02/22/08 $ 470,437.17 Total Payroll $ 2,376,178.56 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2903 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments P:\APPROVAL OF CLAIMS\2008\AprClms 2-15 and 2-22 and 2-29 Check Register City of Maplewood 02/15/2008 Check Date Vendor Description Amount 74832 02/11/2008 00001 ONE TIME VENDOR 74833 02/19/2008 00111 ANIMAL CONTROL SERVICES INC 74834 02/19/2008 01973 ERICKSON OIL PRODUCTS INC 74835 02/19/2008 00585 GOPHER STATE ONE-CALL 02/19/2008 00585 GOPHER STATE ONE-CALL 74836 02/19/2008 01337 RAMSEY COUNTY-PROP REC & REV 02/19/2008 01337 RAMSEY COUNTY-PROP REC & REV 74837 02/19/2008 02462 SCOTT D WEMYSS 74838 02/19/2008 01190 XCEL ENERGY 02/19/2008 01190 XCEL ENERGY 02/19/2008 01190 XCEL ENERGY 02/19/2008 01190 XCEL ENERGY 02/19/2008 01190 XCEL ENERGY 02/19/2008 01190 XCEL ENERGY 74839 02/19/2008 03918 ACCOUNTEMPS 74840 02/19/2008 02411 ALEX AIR APPARATUS INC 74841 02/19/2008 04008 AMERITAS 74842 02/19/2008 00116 APPEARANCE PLUS CAR WASH 74843 02/19/2008 03744 ANTHONY BARILLA, JR 74844 02/19/2008 04010 BRENT BASSETT 74845 02/19/2008 01869 DALE BOETTCHER 74846 02/19/2008 02766 KATHERINE BOWMAN 74847 02/19/2008 00096 BP 74848 02/19/2008 00240 C.S.C. CREDIT SERVICES 74849 02/19/2008 00494 CHILDREN HOME & FAMILY SERVICE 74850 02/19/2008 04034 DETROIT LAKES POLICE CANINE 74851 02/19/2008 00358 DGM INC. 02/19/2008 00358 DGM INC. 02/19/2008 00358 DGM INC. 02/19/2008 00358 DGM INC. 02/19/2008 00358 DGM INC. 02/19/2008 00358 DGM INC. 02/19/2008 00358 DGM INC. 02/19/2008 00358 DGM INC. 02/19/2008 00358 DGM INC. 02/19/2008 00358 DGM INC. 02/19/2008 00358 DGM INC. 02/19/2008 00358 DGM INC. 02/19/2008 00358 DGM INC. 74852 02/19/2008 01998 DOODY MECHANICAL SERVICE CO 74853 02/19/2008 02921 MICHAEL J DUGAS 74854 02/19/2008 00451 EGAN COMPANIES INC 74855 02/19/2008 00543 GE CAPITAL 74856 02/19/2008 03982 JOSIE GEIGER 74857 02/19/2008 01867 PERRY HANSON 74858 02/19/2008 03538 PATRICK JAMES HUBBARD 74859 02/19/2008 04038 METRO-CLEANING SERVICES, INC. 74860 02/19/2008 00986 METROPOLITAN COUNCIL 74861 02/19/2008 01136 NARDINI FIRE EQUIP CO INC 74862 02/19/2008 01202 NYSTROM PUBLISHING CO INC 74863 02/19/2008 00001 ONE TIME VENDOR 74864 02/19/2008 00001 ONE TIME VENDOR 74865 02/19/2008 00001 ONE TIME VENDOR 74866 02/19/2008 00001 ONE TIME VENDOR 74867 02/19/2008 00001 ONE TIME VENDOR 74868 02/19/2008 00001 ONE TIME VENDOR J NOVAK -OVERTIME 2/8 PAYROLL PATROL & BOARDING FEE 1/21 - 2/3 CAR WASHES-JAN NET BILLABLE TICKETS -JAN NET BILLABLE TICKETS -DEC FLEET SUPPORT FEE OCT -DEC FLEET SUPPORT FEE OCT -DEC NAMETAGS W/LABELS ELECTRIC & GAS UTILITY ELECTRIC & GAS UTILITY ELECTRIC & GAS UTILITY ELECTRIC & GAS UTILITY EQUIP LOAN FIRE SIRENS TEMPORARY EMPLOYEE WEEK END 2/1 EQUIP SUPPLIES STATION #3 MONTHLY PREMIUM - FEB CAR WASH FEE -JAN VOLLEYBALL OFFICIAL -WINTER REIMB FOR EMT BASIC TEST VOLLEYBALL OFFICIAL -WINTER VOLLEYBALL ASSIGNMENTS -WINTER GASOLINE FOR MEDIC CONFERENCE APPLICANT BACKGROUND CHECK YOUTH DIVERSION PROG -JAN REGISTRATION FEE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW VEHICLE TOW VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW VEHICLE TOW VEHICLE REPLACE WATER HEATER STATION #1 REIMB FOR MEALS & LODGING TECHNICIAN EXAMENED GAS SMELL MONTHLY LEASE RICOH 3500 COPIER VOLLEYBALL OFFICIAL -WINTER VOLLEYBALL OFFICIAL -WINTER VOLLEYBALL OFFICIAL -WINTER CLEANING OF AHU 1-2 COILS AT MCC MONTHLY SAC -JAN REPAIR & MAIN FIRE EXT CITY NEWS -JAN REFUND B PILRAIN AMB 072615 REFUND A ERICKSON AMB 06002920 REFUND L LOPEZ AMB 06019369 REFUND A CARSON -AMB 073204 REFUND F BOULAY THEATER TICKETS REFUND C SEXTON MONTHLY HP 563.44 1,059.30 144.84 347.25 181.40 1,338.48 1,010.88 25.56 16,928.73 8,874.33 4,612.36 596.64 494.06 46.51 1,467.52 1,810.63 9,605.68 131.95 690.00 70.00 138.00 567.00 43.15 50.00 3,526.08 100.00 228.98 197.03 197.03 122.48 122.48 111.83 111.83 90.53 90.53 90.53 90.53 53.25 53.25 1,048.75 445.34 566.99 373.45 414.00 414.00 1,173.00 1,131.56 148.50 53.36 3,494.00 441.11 238.78 209.10 100.00 42.60 20.00 74869 02/19/2008 00001 ONE TIME VENDOR REFUND V VANG CHARGES NON-RES 5.33 74870 02/19/2008 01863 ROGER PACKER VOLLEYBALL OFFICIAL -WINTER 414.00 74871 02/19/2008 03865 STEVE PEARSON VOLLEYBALL OFFICIAL -WINTER 207.00 74872 02/19/2008 01267 PIONEER PRESS AD FOR WEDDING EXPO 1,230.00 74873 02/19/2008 01270 PITNEY BOWES INC EQUIP MAINT - DM800 POSTAGE BASE 1,548.00 02/19/2008 01270 PITNEY BOWES INC EQUIP MAINT -POSTAGE SCALE 171.00 74874 02/19/2008 00396 DEPT OF PUBLIC SAFETY TRAINING REGISTRATION FEE 50.00 02/19/2008 00396 DEPT OF PUBLIC SAFETY TRAINING REGISTRATION FEE 50.00 02/19/2008 00396 DEPT OF PUBLIC SAFETY TRAINING REGISTRATION FEE 50.00 74875 02/19/2008 02868 PUTTER THERE MINI GOLF FEES FROM 6/28 248.00 74876 02/19/2008 01359 REGAL AUTO WASH DETAIL XX CAR WASH FEE -JAN 82.98 74877 02/19/2008 01025 MN DEPT OF REVENUE MPCA HAZARDOUS WASTE FEE 216.00 74878 02/19/2008 01836 CITY OF ST PAUL CRIME LAB SERVICES -JAN 175.00 74879 02/19/2008 01538 STRETCHER'S POLICE VEST 770.00 02/19/2008 01538 STRETCHER'S POLICE VEST 770.00 74880 02/19/2008 01683 UNIFORMS UNLIMITED INC POLICE VEST 595.95 74881 02/19/2008 01674 USPCA MEMBERSHIP DUES 40.00 74882 02/19/2008 01750 THE WATSON CO INC MDSE FOR RESALE 117.03 73.038.90 51 Checks in this report. CITY OF MAPLEWOOD Disbursements via Debits to Checking account ~ransmittecSettlement Date Date Payee Description Amount 2/7/2008 2/8/2008 Fri MN State Treasurer Drivers License/Deputy Registrar(city clrk) 12,730.25 2/7/2008 2/8/2008 ICMA (Vantagepointe) Deferred Compensation 3,673.23 2/7/2008 2/8/2008 MN Dept of Natural Resources DNR electronic licenses 1,581.00 2/10/2008 2/11/2008 Mon MN State Treasurer Drivers License/Deputy Registrar(city clrk) 18,975.64 2/10/2008 2/11/2008 ICMA (Vantagepointe) Retiree Health Savings 18,492.60 2/10/2008 2/11/2008 US Treasurer Federal Payroll Tax (FICA) 96,696.07 2/10/2008 2/11/2008 PERA PERA 74,068.78 2/10/2008 2/11/2008 Orchard Trust/ Great West Deferred Compensation 25,847.31 2/10/2008 2/11/2008 MN Dept of Revenue 276.20 2/11/2008 2/12/2008 Tues MN State Treasurer Drivers License/Deputy Registrar(city clrk) 22,873.37 2/11/2008 2/12/2008 MN State Treasurer State Payroll Tax 18,510.92 2/11/2008 2/12/2008 WI Dept of Revenue State Payroll Tax 1,071.79 2/11/2008 2/12/2008 MidAmerica - ING HRA Flex plan 1,311.68 2/11/2008 2/12/2008 Labor Unions Union Dues 3,110.93 2/12/2008 2/13/2008 Wed MN State Treasurer Drivers License/Deputy Registrar(city clrk) 10,167.25 2/13/2008 2/14/2008 Thur MN State Treasurer Drivers License/Deputy Registrar(city clrk) 31,665.00 ARC Administration DCRP & Flex plan payments 3,777.42 Total 344,829.44 Trans Date Posting Date Merchant Name Trans Amount Name 01/31/2008 02/04/2008 JOANN ETC#1970 $289. 13 MANDY ANZALDI 02/02/2008 02/04/2008 JOANN ETC #1970 $373. 45 MANDY ANZALDI 02/08/2008 02/11/2008 FACTORY CARD OUTLET #284 $30. 28 MANDY ANZALDI 02/11/2008 02/13/2008 JOANN ETC #1902 $149. 56 MANDY ANZALDI 02/13/2008 02/14/2008 CUB FOODS, INC. $9. 35 MANDY ANZALDI 02/14/2008 02/15/2008 FACTORY CARD OUTLET #284 $7. 50 MANDY ANZALDI 02/01/2008 02/04/2008 MUSKA LIGHTING CENTER $613. 57 JIM BEHAN 02/01/2008 02/04/2008 MUSKA LIGHTING CENTER $1,532. 47 JIM BEHAN 02/07/2008 02/11/2008 AQUA LOGIC INC $717. 60 JIM BEHAN 02/08/2008 02/13/2008 PARK SUPPLY OF AMERICA IN $884. 01 JIM BEHAN 02/12/2008 02/14/2008 WALLY'S UPHOLS80110026 $1,181. 59 JIM BEHAN 02/13/2008 02/14/2008 BARTLEY SALES COMPANY,INC $80. 94 JIM BEHAN 02/14/2008 02/15/2008 DALCO ENTERPRISES, INC $1,522. 14 JIM BEHAN 02/03/2008 02/04/2008 SYX*TIGERDIRECT.COM $67. 47 CHAD BERGO 02/07/2008 02/08/2008 PAYPAL "TED $20. 00 CHAD BERGO 02/07/2008 02/11/2008 PCS CELLULAR ACCESSORY $27. 85 CHAD BERGO 02/10/2008 02/11/2008 HP PRODUCT SVC&RPR $149. 99 CHAD BERGO 02/02/2008 02/04/2008 BYERLY'S ST PAUL $6. 76 OAKLEY BIESANZ 02/01/2008 02/04/2008 ADVANCED GRAPHIC SYSTEMS $138. 00 NEIL BRENEMAN 02/02/2008 02/05/2008 SUPERIOR PRODUCTS $56. 13 NEIL BRENEMAN 02/09/2008 02/11/2008 SPRI PRODUCTS, INC $197. 45 NEIL BRENEMAN 02/11/2008 02/13/2008 WATER GEAR INC. $258. 07 NEIL BRENEMAN 02/14/2008 02/15/2008 PETSMART 00004614 $25. 53 NEIL BRENEMAN 02/13/2008 02/14/2008 SPECIALTY TURF AND AG INC $294. 00 TROY BRINK 02/12/2008 02/14/2008 INT'L CODE COUNCIL INC $587. 75 NICHOLAS CARVER 02/06/2008 02/08/2008 VIKING ELEC-CREDIT DEPT. $5. 03 SCOTT CHRISTENSON 02/07/2008 02/08/2008 WW GRAINGER 497 $110. 51 SCOTT CHRISTENSON 02/07/2008 02/11/2008 STATE SUPPLY COMPANY $31. 43 SCOTT CHRISTENSON 02/08/2008 02/11/2008 STATE SUPPLY COMPANY $443. 60 SCOTT CHRISTENSON 02/11/2008 02/13/2008 VIKING ELEC-CREDIT DEPT. $75. 67 SCOTT CHRISTENSON 02/11/2008 02/13/2008 THE HOME DEPOT 2801 $29. 68 SCOTT CHRISTENSON 02/13/2008 02/15/2008 STATE SUPPLY COMPANY $79. 50 SCOTT CHRISTENSON 02/06/2008 02/07/2008 G & K SERVICES 006 $94. 53 CHARLES DEAVER 02/01/2008 02/05/2008 LTG POWER EQUIPMENT $34. 91 THOMAS DEBILZAN 02/07/2008 02/08/2008 MN DEPT HOMELAND SECURITY $190. 00 ROBERT J DOLLERSCHELL 02/07/2008 02/11/2008 CARQUEST 01021104 $36. 27 DAVE EDSON 01/31/2008 02/04/2008 THE HOME DEPOT 2801 $578. 60 LARRY FARR 02/01/2008 02/04/2008 COMMERCIAL FURNITURE SRVC $598. 94 LARRY FARR 02/01/2008 02/04/2008 COMMERCIAL FURNITURE SRVC $575. 91 LARRY FARR 02/01/2008 02/04/2008 TWIN CITY HARDWARE HADLEY $768. 04 LARRY FARR 02/01/2008 02/04/2008 MINNESOTA AIROAKDALE $200. 71 LARRY FARR 02/04/2008 02/05/2008 WMS"WASTE MGMT WMEZPAY $369. 34 LARRY FARR 02/04/2008 02/05/2008 WMS"WASTE MGMT WMEZPAY $498. 44 LARRY FARR 02/04/2008 02/05/2008 WMS"WASTE MGMT WMEZPAY $1,017. 24 LARRY FARR 02/04/2008 02/11/2008 TRANE TWIN CITIES $277. 00 LARRY FARR 02/05/2008 02/05/2008 NORTHERN TOOL EQUIP-MN ($42. 56) LARRY FARR 02/05/2008 02/07/2008 RYAN PLUMBING & HEATING $389. 00 LARRY FARR 02/06/2008 02/07/2008 G & K SERVICES 006 $775. 45 LARRY FARR 02/06/2008 02/07/2008 G & K SERVICES 006 $412. 72 LARRY FARR 02/07/2008 02/08/2008 MENARDS 3022 $70. 75 LARRY FARR 02/07/2008 02/11/2008 TRANE TWIN CITIES $397. 00 LARRY FARR 02/07/2008 02/11/2008 TRANE TWIN CITIES $344. 50 LARRY FARR 02/08/2008 02/11/2008 OVERHEAD DOOR OF NORTH $1,601. 40 LARRY FARR 02/11/2008 02/13/2008 THE HOME DEPOT 2801 ($108. 89) LARRY FARR 02/11/2008 02/13/2008 THE HOME DEPOT 2810 $8. 51 LARRY FARR 02/12/2008 02/13/2008 SCHINDLER ELEVATOR CORP $507. 27 LARRY FARR 02/14/2008 02/15/2008 HILLYARD INC MINNEAPOLIS $1,417. 13 LARRY FARR 02/14/2008 02/15/2008 MENARDS 3059 $23. 65 LARRY FARR 02/04/2008 02/06/2008 OFFICE DEPOT #1090 $38. 53 KAREN FORMANEK 02/07/2008 02/15/2008 CURTIS 1000 $42. 67 KAREN FORMANEK 02/07/2008 02/07/2008 COMCAST CABLE COMM $54. 00 MYCHAL FOWLDS 02/12/2008 02/12/2008 PAYPAL INC $65. 15 MYCHAL FOWLDS 01/31/2008 02/04/2008 WWW.CIRCUITCITY.COM $85. 19 NICK FRANZEN 02/07/2008 02/08/2008 ONESTOPBUY COM $47. 60 NICK FRANZEN 02/12/2008 02/13/2008 SYX*TIGERDIRECT.COM $152. 64 NICK FRANZEN 02/13/2008 02/14/2008 CDW GOVERNMENT $572. 29 NICK FRANZEN 02/14/2008 02/15/2008 CDW GOVERNMENT $313. 97 NICK FRANZEN 02/04/2008 02/06/2008 OFFICE DEPOT #1090 $38. 33 PATRICIA FRY 02/08/2008 02/11/2008 OFFICE DEPOT #1090 $14. 14 PATRICIA FRY 02/11/2008 02/12/2008 PAKOR INC $413. 89 PATRICIA FRY 02/11/2008 02/13/2008 PIZZAH013851 48238513 $22. 51 VIRGINIAGAYNOR 02/08/2008 02/11/2008 HOLIDAY INNS HTL &STES $225. 00 CLARENCE GERVAIS 02/08/2008 02/11/2008 HOLIDAY INNS HTL &STES $225. 00 CLARENCE GERVAIS 02/08/2008 02/14/2008 02/14/2008 02/14/2008 02/14/2008 02/01 /2008 02/06/2008 02/07/2008 02/11 /2008 02/08/2008 02/09/2008 02/09/2008 02/09/2008 02/14/2008 02/14/2008 02/01 /2008 02/01 /2008 02/03/2008 02/06/2008 02/14/2008 02/03/2008 02/07/2008 02/08/2008 01 /31 /2008 02/01 /2008 02/08/2008 02/06/2008 02/08/2008 02/08/2008 02/12/2008 02/14/2008 02/01 /2008 02/04/2008 02/04/2008 02/08/2008 02/05/2008 01 /31 /2008 01 /31 /2008 02/01 /2008 02/01 /2008 02/06/2008 02/06/2008 02/07/2008 02/07/2008 02/11 /2008 02/12/2008 02/12/2008 02/13/2008 02/01 /2008 02/06/2008 02/06/2008 02/12/2008 02/13/2008 02/01 /2008 02/01 /2008 02/01 /2008 02/01 /2008 02/02/2008 02/12/2008 02/06/2008 02/06/2008 02/06/2008 02/08/2008 02/08/2008 02/12/2008 02/10/2008 01 /31 /2008 01 /31 /2008 02/10/2008 02/01 /2008 02/01 /2008 02/01 /2008 02/06/2008 02/12/2008 02/11/2008 TSI 02/15/2008 PEN"FDIC/FIRE ENGINEER 02/15/2008 PEN"FDIC/FIRE ENGINEER 02/15/2008 PEN"FDIC/FIRE ENGINEER 02/15/2008 PEN"FDIC/FIRE ENGINEER 02/04/2008 OFFICE DEPOT #1090 02/08/2008 OFFICE DEPOT #1090 02/11/2008 OFFICE DEPOT #1090 02/12/2008 OFFICE DEPOT #1090 02/11/2008 KOWALSKI'S WOODBURY 02/11/2008 KOWALSKI'S WOODBURYSUK 02/11/2008 BLUE RIBBON BAIT & TACKLE 02/11/2008 KNOWLANS #2 02/15/2008 VZWRLSS*APOCC VISN 02/15/2008 SUPREME AUDIO INC 02/04/2008 TARGET 00011858 02/04/2008 TARGET 00011858 02/05/2008 THE HOME DEPOT 2801 02/07/2008 TARGET 00011858 02/15/2008 US PLASTICS/USP HOME 02/05/2008 THE HOME DEPOT 2801 02/11/2008 STRAUSS SKATE & BICYCLES 02/12/2008 AMERICAN RED CROSS TWIN C 02/04/2008 WEBER & TROSETH INC 02/04/2008 DE LAGE LANDEN OP01 OF 01 02/11/2008 CUB FOODS, INC. 02/08/2008 A-1 LAUNDRY 02/11/2008 WOLF CAMERA#1530 02/11/2008 THE UPS STORE #2171 02/13/2008 MENARDS 3059 02/15/2008 THE UPS STORE #2171 02/04/2008 VZWRLSS*APOCC VISN 02/06/2008 OFFICE DEPOT #1090 02/06/2008 OFFICE DEPOT #1090 02/11/2008 LILLIE SUBURBAN NEWSPAPE 02/07/2008 UNIFORMS UNLIMITED INC 02/04/2008 AIRGAS NORTH CENTRAL 02/04/2008 AIRGAS NORTH CENTRAL 02/04/2008 METRO FIRE 02/04/2008 METRO FIRE 02/11/2008 ASPEN MILLS 8005717343 02/11/2008 ASPEN MILLS 8005717343 02/08/2008 FEDEX KINKO'S #0617 02/11/2008 THE HOME DEPOT 2801 02/13/2008 PERKINS FAMILY RESTAURANT 02/13/2008 EMERGENCY APPARATUS MAINT 02/13/2008 MENARDS 3059 02/14/2008 DALCO ENTERPRISES, INC 02/04/2008 HENRIKSEN ACE HARDWARE 02/07/2008 G & K SERVICES 006 02/07/2008 WMS"WASTE MGMT WMEZPAY 02/14/2008 N WATER WORKS SPLY #2518 02/15/2008 ON SITE SANITATION INC 02/05/2008 UNITED AIR 0162170596405 02/05/2008 UNITED AIR 0162170596406 02/05/2008 UNITED AIR 0162170596407 02/05/2008 UNITED AIR 0162170596408 02/04/2008 FSH COMMUNICATION01 OF 01 02/13/2008 VZWRLSS*APOCC VISN 02/07/2008 G & K SERVICES 006 02/07/2008 G & K SERVICES 006 02/07/2008 G & K SERVICES 006 02/11/2008 OFFICE DEPOT #1090 02/11/2008 HENRIKSEN ACE HARDWARE 02/14/2008 THE HOME DEPOT 2801 02/12/2008 MINNESOTA LAW ENFORCEMENT 02/04/2008 OFFICE DEPOT #1090 02/04/2008 EAT INC 02/11/2008 KOHL'S #0052 02/04/2008 ADVANCED GRAPHIC SYSTEMS 02/04/2008 ADVANCED GRAPHIC SYSTEMS 02/04/2008 EVIDENT 02/07/2008 AMZ"AMAZON PAYMENTS 02/14/2008 SPECTAPE OF WI $123.54 CLARENCE GERVAIS $435.00 CLARENCE GERVAIS $435.00 CLARENCE GERVAIS $435.00 CLARENCE GERVAIS $435.00 CLARENCE GERVAIS $56.49 JEAN GLASS $60.37 JEAN GLASS $15.05 JEAN GLASS $26.53 JEAN GLASS $1.87 JANET M GREW HAYMAN ($1.87) JANET M GREW HAYMAN $3.18 JANET M GREW HAYMAN $12.05 JANET M GREW HAYMAN $90.55 KAREN E GUILFOILE $64.00 LORI HANSON ($12.77) PATRICK HEFFERNAN $34.06 PATRICK HEFFERNAN $41.38 PATRICK HEFFERNAN $10.96 PATRICK HEFFERNAN $58.50 PATRICK HEFFERNAN $87.27 RICK HERLUND $26.61 RON HORWATH $96.37 RON HORWATH $8.00 ANN E HUTCHINSON $206.61 ANN E HUTCHINSON $4.25 KEVIN JOHNSON $38.34 TOM KALKA $6.81 TOM KALKA $8.40 TOM KALKA $31.95 TOM KALKA $13.58 TOM KALKA $112.03 DUWAYNE KONEWKO $17.51 LISA KROLL $25.86 LISA KROLL $355.93 LISA KROLL $86.42 DAVID KVAM $155.56 STEVE LUKIN $265.97 STEVE LUKIN $1,411.43 STEVE LUKIN $130.00 STEVE LUKIN $808.45 STEVE LUKIN $75.00 STEVE LUKIN $74.52 STEVE LUKIN ($152.91) STEVE LUKIN $47.73 STEVE LUKIN $88.00 STEVE LUKIN $15.06 STEVE LUKIN $137.36 STEVE LUKIN $174.84 MARK MARUSKA $353.72 MARK MARUSKA $235.46 MARK MARUSKA $147.10 MARK MARUSKA $61.12 MARK MARUSKA $233.00 JON A MELANDER $233.00 JON A MELANDER $233.00 JON A MELANDER $233.00 JON A MELANDER $63.90 ROBERT MITTET $172.67 ROBERT MITTET $765.45 AMY NIVEN $262.65 AMY NIVEN $144.55 AMY NIVEN $31.94 AMY NIVEN $17.83 RICHARD NORDOUIST $25.54 RICHARD NORDOUIST $60.00 JULIE OLSON ($114.98) MARY KAY PALANK $81.06 ROBERT PETERSON $89.39 ROBERT PETERSON $397.00 PHILIP F POWELL $25.82 PHILIP F POWELL $48.00 PHILIP F POWELL $67.62 PHILIP F POWELL $22.60 PHILIP F POWELL 02/14/2008 02/01 /2008 02/06/2008 02/06/2008 02/06/2008 02/06/2008 02/14/2008 02/01 /2008 01 /31 /2008 01 /31 /2008 02/01 /2008 02/01 /2008 02/01 /2008 02/01 /2008 02/02/2008 02/05/2008 02/06/2008 02/06/2008 02/07/2008 02/07/2008 02/08/2008 02/08/2008 02/08/2008 02/08/2008 02/11 /2008 02/11 /2008 02/12/2008 02/12/2008 02/13/2008 02/07/2008 02/07/2008 02/08/2008 02/13/2008 02/13/2008 02/01 /2008 02/05/2008 02/11 /2008 02/06/2008 02/12/2008 02/05/2008 02/12/2008 02/01 /2008 02/13/2008 02/12/2008 02/13/2008 01 /31 /2008 02/06/2008 02/12/2008 02/12/2008 01 /31 /2008 01 /31 /2008 02/01 /2008 02/01 /2008 02/05/2008 02/08/2008 02/08/2008 02/05/2008 02/12/2008 02/13/2008 02/14/2008 02/05/2008 02/04/2008 02/04/2008 02/01 /2008 02/01 /2008 01 /31 /2008 02/04/2008 02/04/2008 02/05/2008 02/06/2008 02/07/2008 02/11 /2008 02/15/2008 EMERGENCY FILM GROUP 02/04/2008 TRI-ANIM HEALTH SERVICES 02/07/2008 TRI-ANIM HEALTH SERVICES 02/07/2008 TRI-ANIM HEALTH SERVICES 02/07/2008 TRI-ANIM HEALTH SERVICES 02/07/2008 TRI-ANIM HEALTH SERVICES 02/14/2008 TRI-ANIM HEALTH SERVICES 02/04/2008 GE CAPITAL 02/04/2008 AGGRESSIVE HYDRAULICS 02/04/2008 KATH AUTO PARTS NSP 02/04/2008 KATH AUTO PARTS LC 02/04/2008 KATH AUTO PARTS NSP 02/04/2008 KATH AUTO PARTS NSP 02/04/2008 TOUSLEY FORD 127200039 02/04/2008 KATH AUTO PARTS LC 02/06/2008 POLAR CHEVROLET 02/08/2008 ASPEN EQUIPMENT C/O CINDY 02/08/2008 CATCO PARTS&SERVICE 02/11/2008 KATH AUTO PARTS NSP 02/11/2008 AMERICAN FASTENER & SUPPL 02/11/2008 KATH AUTO PARTS LC 02/11/2008 KATH AUTO PARTS NSP 02/11/2008 MIDWEST STEEL SUPPLY 02/11/2008 TRUCK UTILITIES INC 02/12/2008 HENRIKSEN ACE HARDWARE 02/13/2008 TOUSLEY FORD 127200039 02/13/2008 HENRIKSEN ACE HARDWARE 02/13/2008 ZAHL PMC 02/14/2008 MACQUEEN EQUIPMENT INC 02/11/2008 UNIFORMS UNLIMITED 02/11/2008 UNIFORMS UNLIMITED 02/11/2008 UNIFORMS UNLIMITED 02/13/2008 SOFTWAREKEYINFO.COM 02/13/2008 COMCAST CABLE COMM 02/04/2008 TERRYBERRY COMPANY 02/07/2008 AMERID 02/12/2008 MN OCCUPATIONAL HEALTH 02/07/2008 DALCO ENTERPRISES, INC 02/14/2008 ST PAUL SAINTS BASEBAL 02/07/2008 THE HOME DEPOT 2801 02/14/2008 ABLE HOSE & RUBBER, INC 02/04/2008 GE CAPITAL 02/14/2008 ACAPULCO MEXICAN RESTAURA 02/13/2008 VZWRLSS-MYACCT VN 02/15/2008 OFFICE DEPOT #1090 02/04/2008 UNIFORMS UNLIMITED INC 02/08/2008 UNIFORMS UNLIMITED INC 02/13/2008 HENRIKSEN ACE HARDWARE 02/14/2008 UNIFORMS UNLIMITED INC 02/04/2008 ADVANCED GRAPHIC SYSTEMS 02/04/2008 ADVANCED GRAPHIC SYSTEMS 02/04/2008 ADVANCED GRAPHIC SYSTEMS 02/04/2008 ADVANCED GRAPHIC SYSTEMS 02/06/2008 ROWS VIRTUE PRINTI 02/11/2008 T-MOBILE IVR PAYMENT 02/11/2008 THE STAMP PAD CO INC 02/07/2008 INNOVATIVE COLOR PRINTING 02/13/2008 PIONEER PRESS ADVERTISIN 02/14/2008 VERIZON DIR ADV-IDEARC 02/15/2008 DEX EAST - WEBSITE 02/06/2008 METRO SALES INC 02/06/2008 STRAUSS SKATE & BICYCLES 02/06/2008 CPS INC-DARECATALOUGE.COM 02/04/2008 ADVANCED GRAPHIC SYSTEMS 02/04/2008 S & T OFFICE PRODUCTS 02/04/2008 QUILL CORPORATION 02/05/2008 MN DEPT HOMELAND SECURITY 02/06/2008 MINUTEMAN PRESS 02/06/2008 QUILL CORPORATION 02/07/2008 KOHL'S #0054 02/08/2008 AE SIGN SYSTEMS 02/13/2008 ANCOM TECHNICAL CENTER IN $147.00 PHILIP F POWELL $1,432.41 ROBERT PRECHTEL ($69.96) ROBERT PRECHTEL $69.96 ROBERT PRECHTEL $69.96 ROBERT PRECHTEL $65.67 ROBERT PRECHTEL $1,518.93 ROBERT PRECHTEL $331.22 WILLIAM J PRIEFER $755.61 STEVEN PRIEM $15.65 STEVEN PRIEM $15.95 STEVEN PRIEM $44.83 STEVEN PRIEM $12.76 STEVEN PRIEM $56.06 STEVEN PRIEM $589.64 STEVEN PRIEM $4.22 STEVEN PRIEM $79.52 STEVEN PRIEM $121.34 STEVEN PRIEM $119.12 STEVEN PRIEM $101.29 STEVEN PRIEM $44.71 STEVEN PRIEM $6.13 STEVEN PRIEM $75.01 STEVEN PRIEM $317.26 STEVEN PRIEM $20.82 STEVEN PRIEM $88.61 STEVEN PRIEM $2.96 STEVEN PRIEM $244.66 STEVEN PRIEM $233.25 STEVEN PRIEM $4,000.00 KEVIN RABBETT $3,680.07 KEVIN RABBETT ($4,156.91) KEVIN RABBETT $314.00 KEVIN RABBETT $34.00 KEVIN RABBETT $1,539.41 TERRIE RAMEAUX $137.48 TERRIE RAMEAUX $1,672.50 TERRIE RAMEAUX $927.19 MICHAEL REILLY ($367.50) AUDRA ROBBINS $11.32 ROBERT RUNNING $30.31 ROBERT RUNNING $43.67 HARRIET J RYDEL $173.14 HARRIET J RYDEL $36.82 DEB SCHMIDT $56.51 DEB SCHMIDT $257.71 MICHAEL SHORTREED $20.18 MICHAEL SHORTREED $3.39 MICHAEL SHORTREED $90.31 MICHAEL SHORTREED $208.32 ANDREA SINDT $476.00 ANDREA SINDT $220.46 ANDREA SINDT $30.96 ANDREA SINDT $338.72 ANDREA SINDT $45.80 ANDREA SINDT $874.73 ANDREA SINDT $211.51 PAULINE STAPLES $42.00 PAULINE STAPLES $105.70 PAULINE STAPLES $74.56 PAULINE STAPLES $992.00 JOANNE M SVENDSEN $4,577.00 DOUGLAS J TAUBMAN $646.71 JOE TRAN $61.77 KAREN WACHAL $2.45 KAREN WACHAL $178.36 SUSAN ZWIEG $190.00 SUSAN ZWIEG $414.80 SUSAN ZWIEG ($21.04) SUSAN ZWIEG $9.04 SUSAN ZWIEG $25.23 SUSAN ZWIEG $150.06 SUSAN ZWIEG Check Register City of Maplewood 02/22/2008 Check Date Vendor Description Amount 74883 74884 74885 74886 74887 74888 74889 74890 74891 74892 74893 74894 74895 74896 74897 74898 74899 74900 74901 74902 74903 74904 74905 74906 74907 74908 74909 74910 74911 74912 74913 74914 74915 74916 74917 74918 74919 74920 74921 74922 74923 74924 74925 02/19/2008 02/19/2008 02/19/2008 02/19/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 02/26/2008 03616 00261 00261 00261 01337 01798 03918 01811 04031 04031 04031 04031 03444 04044 00615 01605 03956 00857 00932 02823 00985 04041 01079 02696 02091 02175 01175 00001 00001 00001 00001 00001 00001 01254 01254 03884 03271 01340 02663 04043 04043 03398 03398 03854 01527 01653 02464 03103 01750 SIBLEY COVE, LTD PARTNERSHIP CAREFREE COTTAGES OF MAPLEWOOD CAREFREE COTTAGES OF MAPLEWOOD CAREFREE COTTAGES OF MAPLEWOOD RAMSEY COUNTY-PROP REC & REV YOCUM OIL CO. ACCOUNTEMPS BERNATELLO'S PIZZA INC COMPAR, INC. COMPAR, INC. COMPAR, INC. COMPAR, INC. TOM DOUGLASS GILBERT MECH.CONTRACTORSINC. HLB TAUTGES REDPATH,LTD IFP TEST SERVICES INC KATIE INCANTALUPO LEAGUE OF MINNESOTA CITIES MAPLEWOOD BAKERY JERROLD MARTIN METROPOLITAN COUNCIL MIDWEST VENDING, INC. MN CHIEFS OF POLICE ASSN MUSKA ELECTRIC CO JOHN NAUGHTON AMY NIVEN CITY OF NORTH ST PAUL ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR PEPSI-COLA COMPANY PEPSI-COLA COMPANY POLAR BEAR ORDNANCE, INC. R J MARCO CONSTRUCTION INC REGIONS HOSPITAL CARL SAARION SCHWAN FOOD CO SCHWAN FOOD CO SHAMROCK GROUP SHAMROCK GROUP SOUTH CENTRAL COLLEGE SCOTT STEEPEN TRUCK UTILITIES MFG CO US BANK WASHINGTON CTY CHIEF OF POLICE THE WATSON CO INC 43 Checks in this report. TAX INCREMENT HOUSING DISTRICT 1-8 TAX INCREMENT HOUSING DISTRICT 1-4 TAX INCREMENT HOUSING DISTRICT 1-6 TAX INCREMENT HOUSING DISTRICT 1-5 HAZARDOUS WASTE LICENSE POLAR PLUS DIESEL ULTRA LOW TEMPORARY EMPLOYEE WEEK END 1/25 MDSE FOR RESALE PANASONIC CF-30 LAPTOPS PANASONIC CF-30 LAPTOPS PANASONIC CF-30 LAPTOPS PANASONIC CF-30 LAPTOPS EDUCATION REIMB REFUND DUP PERMIT BL-08-16468 2007 AUDIT -PROF SRVS THRU 1/31 PSYCHOLOGICAL EXAMS ZUMBA CLASS INSTRUCTION -JAN FORWARD COURT ORDERD SANCTIONS MDSE FOR RESALE REIMB FOR UNIFORM 2/7 WASTEWATER-MARCH MDSE FOR RESALE ANNUAL CHIEFS ASSOC CONFERENCE ELECTRIC WORK MCC EXPANSION PROJ REIMB FOR SAFETY BOOTS 2/15 REIMB FOR MILEAGE 1/1 - 1/31 MONTHLY UTILITIES REFUND APPLEBEE'S LIQUOR LICENSE REFUND J GLEEKEL OVERPD AMB 07825 REFUND M HASSAN AMB 05020861 REIMB T LACROIX AMB 04008330 REFUND P CUSICK CONCERT CANCELLED REFUND P MAZER CONCERT CANCELLED MDSE FOR RESALE MDSE FOR RESALE AMMUNITION MCC EXERCISE AREA EXPANSION MEDICAL SUPPLIES VOLLEYBALL OFFICIAL -WINTER MDSE FOR RESALE MDSE FOR RESALE MDSE FOR RESALE MDSE FOR RESALE FIRE/EMS/RESCUE TRAINING REIMB FOR UNIFORMS 2/14 STEEL PLATE-SEWER LIFT STATION REPAIR FUNDS FOR ATM MEMBERSHIP FEES MDSE FOR RESALE 31,467.66 15, 514.51 29,192.45 11, 937.64 68.50 20,344.31 825.48 63.00 69,426.08 5,661.97 3,704.72 963.59 278.40 90.15 5,450.00 790.00 1, 016.40 200.00 315.66 36.98 206,197.53 32.70 285.00 9,220.00 165.00 9.59 2,978.09 6,416.00 160.00 137.00 82.92 63.90 42.60 810.20 527.70 2,067.00 40,359.00 490.13 414.00 52.96 51.70 189.00 65.00 50.00 117.70 56.81 14,000.00 50.00 339.44 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 2/14/2008 2/15/2008 Fri MN State Treasurer Drivers License/Deputy Registrar(city clrk) 14,164.25 2/14/2008 2/15/2008 MN Dept of Natural Resources DNR electronic licenses 1,129.50 2/18/2008 2/19/2008 Tues MN State Treasurer Drivers License/Deputy Registrar(city clrk) 7,473.52 2/19/2008 2/20/2008 Wed MN State Treasurer Drivers License/Deputy Registrar(city clrk) 20,392.13 2/19/2008 2/20/2008 MN Dept of Revenue Sales Tax 9,973.00 2/20/2008 2/21/2008 Thu MN State Treasurer Drivers License/Deputy Registrar(city clrk) 13,621.13 2/20/2008 2/21/2008 Thu US Bank VISA One Card` Credit Card Billing Fee 58,787.39 TOTAL 725,540.92 `Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 02/22/08 HJELLE, ERIK 416.42 02/22/08 JUENEMANN, KATHLEEN 416.42 02/22/08 NEPHEW, JOHN 416.42 02/22/08 ROSSBACH, WILLIAM 416.42 02/22/08 COPELAND, EUGENE 3,366.86 02/22/08 RYDEL, HARRIET 1,594.10 02/22/08 CHRISTENSON, SCOTT 1,738.95 02/22/08 FARR, LARRY 2,350.87 02/22/08 ARNOLD, AJLA 1,248.00 02/22/08 RAMEAUX, THERESE 2,648.68 02/22/08 FORMANEK, KAREN 2,256.14 02/22/08 MITTET, ROBERT 3,366.86 02/22/08 AFFOLTER, PENNY 2,509.90 02/22/08 ANDERSON, CAROLE 3,160.44 02/22/08 DEBILZAN, JUDY 1,441.85 02/22/08 JACKSON, MARY 2,075.45 02/22/08 KELSEY, CONNIE 2,321.62 02/22/08 FRY, PATRICIA 1,878.15 02/22/08 GUILFOILE, KAREN 3,366.86 02/22/08 KROLL, LISA 1,862.37 02/22/08 MORSON, JOHN 298.56 02/22/08 SCHMIDT, DEBORAH 2,109.44 02/22/08 SPANGLER, EDNA 1,592.68 02/22/08 CORTESI, LUANNE 1,162.37 02/22/08 JAGOE, CAROL 1,778.86 02/22/08 KELLY, LISA 1,838.41 02/22/08 CARSON, MICHELLE 1,150.11 02/22/08 MECHELKE, SHERRIE 1,509.07 02/22/08 MOY, PAMELA 1,393.63 02/22/08 OSTER, ANDREA 1,781.19 02/22/08 WEAVER, KRISTINE 1,949.35 02/22/08 CORCORAN, THERESA 1,776.55 02/22/08 DOLLERSCHELL, ROBERT 3,366.86 02/22/08 LIVINGSTON, JOYCE 1,206.85 02/22/08 POWELL, PHILIP 2,667.29 02/22/08 RICHIE, CAROLE 1,783.48 02/22/08 SAMUELSON, MICHAEL 1,454.27 02/22/08 THOMALLA, DAVID 4,429.00 02/22/08 THOMPSON, DEBRA 778.88 02/22/08 ABEL, GLINT 2,677.62 02/22/08 ALDRIDGE, MARK 2,909.52 02/22/08 BAKKE, LONN 2,553.60 02/22/08 BARTZ, PAUL 3,375.18 02/22/08 BELDE, STANLEY 2,600.93 02/22/08 BENJAMIN, MARKESE 1,713.94 02/22/08 BIERDEMAN, BRIAN 3,008.87 02/22/08 BOHL, JOHN 3,006.94 02/22/08 BUSACK, DANIEL 3,267 .73 02/22/08 COFFEY, KEVIN 2,597 .66 02/22/08 GROTTY, KERRY 3,001 .20 02/22/08 DEMULLING, JOSEPH 1,787 .58 02/22/08 DOBLAR, RICHARD 3,511 .23 02/22/08 FRITZE, DEREK 1,811 .08 02/22/08 GABRIEL, ANTHONY 3,145 .22 02/22/08 HAWKINSON JR, TIMOTHY 1,997 .38 02/22/08 HEINZ, STEPHEN 3,303 .83 02/22/08 HIEBERT, STEVEN 2,624 .67 02/22/08 ISACSON, JEFFREY 1,725 .48 02/22/08 JOHNSON, KEVIN 3,948 .69 02/22/08 KALKA, THOMAS 1,845 .18 02/22/08 KARIS, FLINT 3,855 .75 02/22/08 KONG, TOMMY 2,506 .28 02/22/08 KROLL, BRETT 2,506 .28 02/22/08 KVAM, DAVID 3,523 .42 02/22/08 LANGNER, TODD 2,198 .69 02/22/08 CARSON, DANIEL 2,506 .28 02/22/08 LU, JOHNNIE 2,723 .31 02/22/08 MARINO, JASON 2,506 .28 02/22/08 MARTIN, JERROLD 2,624 .59 02/22/08 MCCARTY, GLEN 2,940 .00 02/22/08 METRY, ALESIA 2,940 .34 02/22/08 NYE, MICHAEL 2,516 .65 02/22/08 OLSON, JULIE 294 .59 02/22/08 PALMA, STEVEN 2,879 .96 02/22/08 RABBETT, KEVIN 3,587 .70 02/22/08 RHUDE, MATTHEW 2,478 .20 02/22/08 STEFFEN, SCOTT 4,093 .05 02/22/08 STEINER, JOSEPH 2,428 .29 02/22/08 SYPNIEWSKI, WILLIAM 2,187 .15 02/22/08 SZCZEPANSKI, THOMAS 2,684 .37 02/22/08 TRAN, JOSEPH 2,506 .28 02/22/08 WENZEL, JAY 2,681 .72 02/22/08 XIONG, KAO 2,586 .00 02/22/08 BERGERON, JOSEPH 3,763 .68 02/22/08 DUGAS, MICHAEL 2,892 .55 02/22/08 ERICKSON, VIRGINIA 3,091 .94 02/22/08 FLOR, TIMOTHY 3,440 .65 02/22/08 FRASER, JOHN 3,322 .84 02/22/08 LANGNER, SCOTT 2,624 .59 02/22/08 THEISEN, PAUL 2,601 .51 02/22/08 THIENES, PAUL 2,742 .89 02/22/08 DAWSON, RICHARD 2,637 .80 02/22/08 EVERSON, PAUL 2,510 .54 02/22/08 HALWEG, JODI 2,362 .94 02/22/08 NOVAK, JEROME 2,659 .50 02/22/08 NOVAK, JEROME 759 .68 02/22/08 OLSON, JAMES 1,986 .81 02/22/08 PERBIX, CHARLES 2,009 .84 02/22/08 PETERSON, ROBERT 2,729 .19 02/22/08 RICHARDSON, ANDREA 2,015 .58 02/22/08 SEDLACEK, JEFFREY 2,277 .49 02/22/08 STREFF, MICHAEL 2,061.53 02/22/08 SVENDSEN, RONALD 3,406.40 02/22/08 GERVAIS-JR, CLARENCE 3,342.04 02/22/08 LUK1N, STEVEN 4,016.18 02/22/08 ZW1EG, SUSAN 2,108.55 02/22/08 AHL, R. CHARLES 4,500.69 02/22/08 KNUTSON, LO1S 1,745.35 02/22/08 KONEWKO, DUWAYNE 3,059.51 02/22/08 N1VEN, AMY 1,385.73 02/22/08 PRIEFER, WILLIAM 2,601.26 02/22/08 BRINK, TROY 2,389.56 02/22/08 BUCKLEY, BRENT 1,836.16 02/22/08 DEBILZAN, THOMAS 2,107.15 02/22/08 EDGE, DOUGLAS 2,218.40 02/22/08 HAMRE, MILES 500.00 02/22/08 JONES, DONALD 2,121.81 02/22/08 MEYER, GERALD 2,148.18 02/22/08 NAGEL, BRYAN 2,486.01 02/22/08 OSWALD, ER1CK 2,290.67 02/22/08 RUNNING, ROBERT 2,078.15 02/22/08 TEVLIN, TODD 2,009.52 02/22/08 BURLINGAME, NATHAN 1,631.75 02/22/08 DUCHARME, JOHN 1,994.02 02/22/08 ENGSTROM, ANDREW 2,010.95 02/22/08 GAYNOR, VIRGINIA 2,182.95 02/22/08 JACOBSON, SCOTT 2,010.95 02/22/08 JAROSCH, JONATHAN 2,367.75 02/22/08 KREGER, JASON 1,710.97 02/22/08 KUMMER, STEVEN 2,894.59 02/22/08 LABEREE, ERIN 363.79 02/22/08 LINDBLOM, RANDAL 2,558.86 02/22/08 O'CONNOR, DONOVAN 79.30 02/22/08 SCHREMPP, ANTHONY 77.88 02/22/08 THOMPSON, MICHAEL 3,398.07 02/22/08 WACHAL, KAREN 805.33 02/22/08 ZIEMAN, SCOTT 217.80 02/22/08 EDSON, DAVID 2,458.94 02/22/08 HELEY, ROLAND 2,348.03 02/22/08 HINNENKAMP, GARY 2,246.09 02/22/08 MARUSKA, MARK 3,000.18 02/22/08 NAUGHTON, JOHN 1,971.75 02/22/08 NOVAK, MICHAEL 2,226.65 02/22/08 SCHINDELDECKER, JAMES 2,008.46 02/22/08 BIESANZ, OAKLEY 1,375.15 02/22/08 DEAVER, CHARLES 149.16 02/22/08 GERNES, CAROLE 292.50 02/22/08 HAYMAN, JANET 1,481.52 02/22/08 HUTCHINSON, ANN 2,472.00 02/22/08 EKSTRAND, THOMAS 3,600.06 02/22/08 S1NDT, ANDREA 1,884.55 02/22/08 YOUNG, TAMELA 1,750.95 02/22/08 FIN WALL, SHANN 2,581.35 02/22/08 ROBERTS, KENNETH 2,974.36 02/22/08 BRASH, JASON 1,715.75 02/22/08 CARVER, NICHOLAS 3,027.38 02/22/08 FISHER, DAVID 3,938.72 02/22/08 RICE, MICHAEL 2,346.15 02/22/08 SWAN, DAVID 2,414.95 02/22/08 WELLENS, MOLLY 1,976.39 02/22/08 BERGER, STEPHANIE 479.38 02/22/08 BROZAK, KATHERINE 535.00 02/22/08 DAHL, RICHARD 108.00 02/22/08 FRANK, PETER 346.00 02/22/08 HILDEBRANT, SAWYER 71.00 02/22/08 NIEMAN, JAMES 315.00 02/22/08 OHLHAUSER, MEGHAN 840.00 02/22/08 ROBBINS, AUDRA 2,439.86 02/22/08 RUMBLE, ANGELICA 875.00 02/22/08 SHERRILL, CAITLIN 654.50 02/22/08 TAUBMAN, DOUGLAS 3,115.54 02/22/08 TAYLOR, JAMES 1,912.50 02/22/08 GERMAIN, DAVID 2,015.39 02/22/08 NORDQUIST, RICHARD 2,079.65 02/22/08 SCHULTZ, SCOTT 2,324.66 02/22/08 ANZALDI, MANDY 2,384.13 02/22/08 BERGLUND, DANIEL 227.50 02/22/08 BRENEMAN, NEIL 1,878.78 02/22/08 CRAWFORD - JR, RAYMOND 570.00 02/22/08 EVANS, CHRISTINE 1,152.03 02/22/08 FABIO-SHANLEY, MICHAEL 185.50 02/22/08 GROPPOLI, LINDA 504.00 02/22/08 HER, CHONG 444.00 02/22/08 HOFMEISTER, MARY 1,020.59 02/22/08 PELOQUIN, PENNYE 791.97 02/22/08 SCHOENECKER, LEIGH 184.00 02/22/08 STAPLES, PAULINE 3,028.20 02/22/08 SWINTEK-MOORS, JENNIFER 1,386.32 02/22/08 VANG, TIM 320.00 02/22/08 BIGGS, ANNETTE 102.00 02/22/08 BRUSOE, AMY 159.55 02/22/08 BRUSOE, CRISTINA 309.75 02/22/08 DEL ROSARIO, THERESA 19.50 02/22/08 DUNN, RYAN 1,814.06 02/22/08 ERICKSON-CLARK, CAROL 47.50 02/22/08 FONTAINE, KIM 1,091.79 02/22/08 GIEL, NICOLE 170.00 02/22/08 GREDVIG, ANDERS 414.26 02/22/08 HASSENSTAB, DENISE 67.05 02/22/08 HORWATH, RONALD 2,439.88 02/22/08 IRISH, PETER 82.88 02/22/08 KRONHOLM, KATHRYN 1,255.82 02/22/08 KURZHAL, ALISON 123.50 02/22/08 LAMEYER, ZACHARY 40.80 02/22/08 OVERBY, ANNA 20.00 02/22/08 PROESCH, ANDY 528.15 02/22/08 ROLLOFF-FELLNER, TAYLOR 27.00 02/22/08 SIVALD, SHANNON 85.50 02/22/08 SMITH, ANN 275.80 02/22/08 TAYLOR, JASON 57.38 02/22/08 THOMAS, MARY 125.75 02/22/08 TUPY, HE1DE 296.80 02/22/08 TUPY, MARCUS 352.80 02/22/08 WOLFGRAM, MARY 244.73 02/22/08 WOLFGRAM, TERESA 20.25 02/22/08 GIERNET, ASHLEY 142.00 02/22/08 HER, SHILLAME 87.00 02/22/08 HOLMGREN, STEPHANIE 135.00 02/22/08 PATTERSON, FELORENZA 482.00 02/22/08 BATTLER, MELINDA 240.50 02/22/08 TOLENTINO, LISA 1,120.00 02/22/08 BEHAN, JAMES 1,873.82 02/22/08 GROPPOLl, JOE 417.50 02/22/08 PATTERSON, ALBERT 1,336.23 02/22/08 PR1NS, KELLY 1,205.91 02/22/08 REILLY, MICHAEL 2,071.99 02/22/08 VANG, HUE 193.70 02/22/08 AICHELE, CRAIG 2,055.75 02/22/08 PR1EM, STEVEN 2,256.55 02/22/08 WOEHRLE, MATTHEW 1,878.26 02/22/08 BERGO, CHAD 2,355.82 02/22/08 FOWLDS, MYCHAL 2,561.82 02/22/08 FRANZEN, NICHOLAS 1,780.66 1004577 02/22/08 LONGRIE, DIANA 473.15 1004578 02/22/08 JAHN, DAVID 1,737.98 1004579 02/22/08 MOR1N, TROY 157.25 1004580 02/22/08 PALANK, MARY 1,778.86 1004581 02/22/08 SVENDSEN, JOANNE 1,965.00 1004582 02/22/08 SHORTREED, MICHAEL 3,268.81 1004583 02/22/08 WELCHLIN, CABOT 2,757.25 1004584 02/22/08 BAUMAN, ANDREW 2,061.53 1004585 02/22/08 SOUTTER, CHRISTINE 636.26 1004586 02/22/08 HALL, KATHLEEN 213.75 1004587 02/22/08 ABRAHAMSON, AMANDA 52.00 1004588 02/22/08 ABRAHAMSON, TYLER 88.00 1004589 02/22/08 BONKO, NICHOLAS 61.50 1004590 02/22/08 BROZAK, ANNA 38.50 1004591 02/22/08 BRUDZINSKI, JOSEPH 50.00 1004592 02/22/08 BUCZKOWSKl, ALAN 96.00 1004593 02/22/08 BURNS, BETH 35.00 1004594 02/22/08 CHEZIK, CARLEY 33.75 1004595 02/22/08 DAHL, CALEB 58.50 1004596 02/22/08 DAHL, SAMUEL 56.25 1004597 02/22/08 DOTAS, ANDREW 20.25 1004598 02/22/08 DOTAS, KENT 45.75 1004599 02/22/08 DOTAS, ROCHELLE 61.50 1004600 02/22/08 FRANK, SARAH 40.00 1004601 02/22/08 GAV1N, BENJAMIN 22.50 1004602 02/22/08 GOODRICH, CHAD 131.25 1004603 02/22/08 GOODRICH, DANIELLE 335.75 1004604 02/22/08 GREENER, DOUGLAS 97.50 1004605 02/22/08 HANNIGAN, TYLER 66.00 1004606 02/22/08 HELKAMP, KAYLA 40.00 1004607 02/22/08 HOLDER, MOLLY 53.00 1004608 02/22/08 JACKSON, HANNAH 30.75 1004609 02/22/08 KOHLMAN, JENNIFER 354.38 1004610 02/22/08 LINDA, KELLIE 251.56 1004611 02/22/08 MORRISETTE, WILLIAM 27.00 1004612 02/22/08 MORRISETTE, ZACHARY 22.00 1004613 02/22/08 MOTTAZ, KATE 30.00 1004614 02/22/08 MUELLNER, CHADD 279.00 1004615 02/22/08 NELSON, KIRSTEN 33.00 1004616 02/22/08 NICHOLS, SAMUEL 21.75 1004617 02/22/08 NICHOLSON, COLIN 38.50 1004618 02/22/08 ROBBINS, EMERALD 310.63 1004619 02/22/08 ROBERTS, ALYSSA 208.00 1004620 02/22/08 SCHALLER, SCOTT 30.00 1004621 02/22/08 SCHOUVIELLER, NATHAN 50.00 1004622 02/22/08 SERGOT, COLLIN 192.00 1004623 02/22/08 SVOBODA, NICHOLAS 20.00 1004624 02/22/08 SVOBODA, PATRICK 50.00 1004625 02/22/08 TARR-JR, GUS 80.00 1004626 02/22/08 THEISS, TIANA 48.00 1004627 02/22/08 YORKOVICH, BENJAMIN 60.00 1004628 02/22/08 YORKOVICH, JENNA 180.00 1004629 02/22/08 HAAG, MARK 2,079.65 1004630 02/22/08 NADEAU, EDWARD 3,061.98 1004631 02/22/08 GLASS, JEAN 1,982.54 1004632 02/22/08 HANSEN, LORI 2,720.53 1004633 02/22/08 HER, PETER 185.00 1004634 02/22/08 MURRAY, BRENDON 261.00 1004635 02/22/08 NAGEL, BROOKE 240.00 1004636 02/22/08 VANG, KAY 160.65 1004637 02/22/08 VUE,LORPAO 271.58 1004638 02/22/08 WERNER, ANGELA 175.00 1004639 02/22/08 AICHELE, MEGAN 70.88 1004640 02/22/08 BENJAMIN, AYLA 126.00 1004641 02/22/08 CHASTAN, ADAM 39.00 1004642 02/22/08 CLARK, PAMELA 196.35 1004643 02/22/08 DEMPSEY, BETH 24.50 1004644 02/22/08 GRANT, MELISSA 418.76 1004645 02/22/08 GRUENHAGEN, LINDA 528.65 1004646 02/22/08 HAGSTROM, EMILY 39.00 1004647 02/22/08 HOLMBERG, LADONNA 428.25 1004648 02/22/08 JOYER, JENNA 45.50 1004649 02/22/08 KOVACS, BREANNA 84.50 1004650 02/22/08 MCCANN, NATALIE 72.00 1004651 02/22/08 MCCARTHY, ERICA 49.00 1004652 02/22/08 MCLAURIN, CHRISTOPHER 255.69 1004653 02/22/08 MCMAHON, MICHAEL 15.75 1004654 02/22/08 NADEAU, KELLY 64.13 1004655 02/22/08 NWANOKWALE, MORDY 234.80 1004656 02/22/08 PEHOSKI, JOEL 96.00 1004657 02/22/08 RICHTER, DANIEL 68.00 1004658 02/22/08 RICHTER, NANCY 1,202.63 1004659 02/22/08 ROGNESS, TRYGGVE 168.30 1004660 02/22/08 ROSTRON, ROBERT 265.38 1004661 02/22/08 SAUCERMAN, MICHAEL 164.98 1004662 02/22/08 SCHAEFER, JAMES 87.00 1004663 02/22/08 SCHAEFER, NATALIE 98.75 1004664 02/22/08 SCHMIDT, JOHN 89.05 1004665 02/22/08 SCHUNEMAN, GREGORY 86.13 1004666 02/22/08 SKUNES, KELLY 94.50 1004667 02/22/08 SMITLEY, SHARON 427.55 1004668 02/22/08 STAHNKE, AMY 25.73 1004669 02/22/08 WARNER, CAROLYN 226.35 1004670 02/22/08 WEDES, CARYL 112.50 1004671 02/22/08 WERNER, REBECCA 49.25 1004672 02/22/08 WHITE, NICOLE 76.40 1004673 02/22/08 WICKNER, KRISTY 112.00 1004674 02/22/08 WINEGAR, JILL 55.95 1004675 02/22/08 WOODMAN, ALICE 253.00 1004676 02/22/08 ZALK, 1DA 76.10 1004677 02/22/08 BOSLEY, CAROL 233.05 1004678 02/22/08 DANIEL, BREANNA 194.75 1004679 02/22/08 OlE, REBECCA 44.00 1004680 02/22/08 BATTLER, CASSANDRA 144.88 1004681 02/22/08 ZAGER, LINNEA 204.25 1004682 02/22/08 BIRKHOLZ, TYLER 152.25 1004683 02/22/08 BOWMAN, MATTHEW 203.00 1004684 02/22/08 DOUGLASS, TOM 1,816.01 1004685 02/22/08 SCHULZE, KEVIN 279.25 1004686 02/22/08 PRECHTEL, ROBERT 855.00 Total 467,634.81 City of Maplewood 02/29/2008 Check Date Vendor 74926 02/26/2008 04045 SOPHIA PETERSON 74927 02/26/2008 00001 ONE TIME VENDOR 74928 02/27/2008 03652 EUGENE G COPELAND 74929 03/04/2008 00111 ANIMAL CONTROL SERVICES INC 74930 03/04/2008 03576 EUREKA RECYCLING 74931 03/04/2008 00519 FLEXIBLE PIPE TOOL CO. 74932 03/04/2008 02728 KIMLEY-HORN & ASSOCIATES INC 03/04/2008 02728 KIMLEY-HORN & ASSOCIATES INC 03/04/2008 02728 KIMLEY-HORN & ASSOCIATES INC 03/04/2008 02728 KIMLEY-HORN & ASSOCIATES INC 03/04/2008 02728 KIMLEY-HORN & ASSOCIATES INC 03/04/2008 02728 KIMLEY-HORN & ASSOCIATES INC 74933 03/04/2008 00908 M R P A 74934 03/04/2008 01819 MCLEOD USA 74935 03/04/2008 01337 RAMSEY COUNTY-PROP REC & REV 74936 03/04/2008 01360 REINHART FOODSERVICE 74937 03/04/2008 01190 XCEL ENERGY 74938 03/04/2008 04022 A & K EQUIPMENT COMPANY, INC. 74939 03/04/2008 03918 ACCOUNTEMPS 74940 03/04/2008 01809 AGGREGATE INDUSTRIES NCR INC 74941 03/04/2008 04047 ASHLAND PRODUCTIONS 74942 03/04/2008 00135 ASSN OF TRNG OFFICERS OF MN 74943 03/04/2008 02971 BERBEE INFORMATION NETWORKS 03/04/2008 02971 BERBEE INFORMATION NETWORKS 74944 03/04/2008 01936 CHAD BERGO 74945 03/04/2008 03513 BRIAN BIERDEMAN 74946 03/04/2008 00211 BRAUN INTERTEC CORP. 74947 03/04/2008 02585 CENTRAL INTERNAL MEDICINE 74948 03/04/2008 02929 CNAGLAC 74949 03/04/2008 02791 DAVIS & LAGERMAN INC 74950 03/04/2008 00384 DE LAGE LANDEN FINANCIAL SRVS 74951 03/04/2008 00412 DONALD SALVERDA & ASSOCIATES 74952 03/04/2008 03784 ENVIRONMENTAL SYS RES INST INC 74953 03/04/2008 03937 EPIC MEDIA 74954 03/04/2008 03924 FORMS & SYSTEMS OF MINNESOTA 03/04/2008 03924 FORMS & SYSTEMS OF MINNESOTA 74955 03/04/2008 03516 ANTHONY GABRIEL 74956 03/04/2008 00543 GE CAPITAL 03/04/2008 00543 GE CAPITAL 74957 03/04/2008 03798 CLAUDIA HAAS 74958 03/04/2008 02945 HEALTHEAST VEHICLE SERVICES 03/04/2008 02945 HEALTHEAST VEHICLE SERVICES 74959 03/04/2008 01605 IFP TEST SERVICES INC 74960 03/04/2008 03729 KNAAK & KANTRUD PA 74961 03/04/2008 00898 M F A P C 74962 03/04/2008 03818 MEDICA 74963 03/04/2008 01035 MN CHAPTER IAAI 74964 03/04/2008 04042 MN LAND TRUST 74965 03/04/2008 01085 MN LIFE INSURANCE 74966 03/04/2008 01126 MN NCPERS LIFE INSURANCE 74967 03/04/2008 01124 NATL ASSN OF TOWN WATCH - NATW 74968 03/04/2008 01160 NEWMAN TRAFFIC SIGNS 03/04/2008 01160 NEWMAN TRAFFIC SIGNS 74968 03/04/2008 01160 NEWMAN TRAFFIC SIGNS 74969 03/04/2008 01961 NEXTEL COMMUNICATIONS 74970 03/04/2008 00001 ONE TIME VENDOR 74971 03/04/2008 00001 ONE TIME VENDOR Description PIANO ENTERTAINMENT 50TH MCC 2/23 I/O HRS ON 02/02-02/15 PAYROLL REIMB FOR CHRISTMAS WREATH PATROL & BOARDING FEE 2/4 - 2/17 RECYCLING -FEB UV PACKING KIT PROJ 07-25 PROF SRVS THRU 1/31 PROJ 07-26 PROF SRVS THRU 1/31 PROJ 07-15 PROF SRVS THRU 1/31 PROJ 06-17 PROF SRVS THRU 1/31 PROJ 04-21 PROF SRVS THRU 1/31 PROJ 06-16 PROF SRVS THRU 1/31 STATE VOLLEYBALL REGISTRATIONS LOCAL PHONE SERVICE 1/16 - 2/15 911 DISPATCH SERVICE FEE -JAN MDSE FOR RESALE ELECTRIC UTILITY INSTALL STORAGE LOCKERS FOR PD TEMPORARY EMPLOYEE WEEK END 2/15 WINTER SAND THEATER USE ON 1/12 (RECITAL) MEMBERSHIP RENEWAL CISCO 3560G-24 SWITCH FOR MCC RACK MOUNT KIT FOR 1U CATALYST REIMB FOR MILEAGE & INT 1/1 - 2/29 K-9 MAINTENANCE MARCH PROJ 07-26 PROF SRVS THRU 1/25 CARDIAC STRESS TEST FEE MONTHLY PREMIUM -MARCH APPRAISAL-GETHSEMANE PARK LEASE ON RICOH MPC2500 TRAINING SOFTWARE MAINT FOR ARCVIEW & RECORD MEETING 2/19 THERMAL PAPER FOR AUTO TICKET THERMAL PAPER FOR AUTO TICKET K-9 MAINTENANCE MARCH LEASE ON RICOH MP1100 LEASE ON RICOH MP1100 INSTRUCTOR FEE JAN &FEB VEHICLE CONVERSION VEHICLE CONVERSION PSYCHOLOGICAL EXAMINATION PROSECUTION & LEGAL SRVS MARCH MEMBESHIP DUES MONTHLY PREMIUM -MARCH REGISTRATION FEE PROTECTING OPEN SPACE PRESERVES MONTHLY PREMIUM -MARCH PERA LIFE INS -MARCH MEMBERSHIP FEE SIGN BLANKS WARNING DECALS FOR SIGNS SIGN BLANKS NEXTEL CHARGES 01/10 - 02/09 REFUND S BIGALKE-CUSTOMER REFUND H BRYSON UCARE BENEFIT Amount 300.00 55.41 37.27 1,330.09 17,812.39 514.87 34,673.79 10,096.50 6,450.10 6,063.20 5,641.85 3,863.69 900.00 1,510.34 18,147.92 252.32 22,280.17 1,910.61 160.51 2,763.24 400.00 175.00 3,707.64 45.53 152.76 35.00 3,617.41 170.00 531.50 2,500.00 265.19 873.73 5,384.50 202.68 1,214.78 61.70 35.00 895.67 895.67 420.00 1,634.72 1,072.38 395.00 16,500.00 35.00 159,505.48 120.00 2,962.50 3,506.25 396.00 25.00 1,917.54 643.87 -309.92 5,094.41 191.70 33.02 74972 74973 74974 74975 74976 74977 74978 74979 74980 74981 74982 74983 74984 74985 74986 74987 74988 74989 74990 74991 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 03/04/2008 00001 00001 01225 03151 04046 00396 03446 04049 01387 01409 01409 01409 01409 01409 01409 01409 01409 01409 01409 01409 01409 01409 01418 01418 01418 01418 01418 03073 01836 04048 01574 02686 02686 02686 02686 02686 02069 01683 01683 01709 01750 ONE TIME VENDOR ONE TIME VENDOR OSWALD HOSE & ADAPTERS PETTY CASH SANDRA LEE PINSKI DEPT OF PUBLIC SAFETY RICK JOHNSON DEER & BEAVER INC REBECCA RODRIGUEZ DR. JAMES ROSSINI S.E.H. S.E.H. S.E.H. S.E.H. S.E.H. S.E.H. S.E.H. S.E.H. S.E.H. S.E.H. S.E.H. S.E.H. S.E.H. SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SAM'S CLUB DIRECT SANDERS WACKER BERGLYINC CITY OF ST PAUL ST. CROIX TREE SERVICE T.A. SCHIFSKY & SONS, INC TASERINTL TASERINTL TASERINTL TASERINTL TASERINTL ULTIMATE DRAIN SERVICES INC UNIFORMS UNLIMITED INC UNIFORMS UNLIMITED INC VASKO RUBBISH REMOVAL THE WATSON CO INC 66 Checks in this report. REFUND NE METRO 916 - OVERPD REFUND RD LARKIN BCBS PMT HOSE,1.5" X 50' REPLENISH PETTY CASH RED CROSS INSTRUCTOR FEE REGISTRATION FEE DEER PICKUP -JAN REIMB FOR EMT NATIONAL REGISTRY ADMIN FEE FOR STRESS TEST - FEB PROJ 07-32 PROF SRVS -JAN PROJ 07-27 PROF SRVS -JAN PROJ 06-05 PROF SRVS -JAN PROJ 07-24 PROF SRVS -JAN PROJ 07-14 PROF SRVS -JAN PROJ 04-21 PROF SRVS -JAN PROJ 07-01 PROF SRVS -JAN PROJ 06-02 PROF SRVS -JAN PROJ 07-32 PROF SRVS -JAN PROJ 02-07 PROF SRVS -JAN PROJ 05-25 PROF SRVS -JAN PROJ 07-08 PROF SRVS -JAN PROJ 03-20 PROF SRVS -JAN B-DAY & CONCESSION SUPPLIES MDSE FOR RESALE B-DAY & CONCESSION SUPPLIES SUPPLIES FOR EDGERTON CAKE FOR B-DAY PROGRAM DESIGN -WALTER STREET TRAIL PROJ 06-17 WATER MAIN WORK TREE TRIMMING & REMOVAL PROJ 07-15 LARK/PROSPERITY REPAIR/REPLACE BROKEN TASER REPAIR/REPLACE BROKEN TASER REPAIR/REPLACE BROKEN TASER REPAIR/REPLACE BROKEN TASER REPAIR/REPLACE BROKEN TASER PROJ 07-14 TELEVISING TWO BALLISTIC SHIELDS BALLISTIC SHIELD CLEAN UP ILLEGAL DUMPING CO RD D MDSE FOR RESALE 24.42 20.00 741.24 317.26 120.00 400.00 100.00 70.00 100.00 15,848.32 8,105.29 6,508.32 4,447.73 3,415.53 3,296.54 2,775.53 2,559.49 2,508.76 1,744.22 1,462.20 1,314.88 188.30 260.31 193.59 177.31 116.14 67.57 1,376.23 40,695.25 3,397.35 24,715.50 550.00 450.00 450.00 450.00 350.00 655.00 3,408.00 1,704.00 468.25 483.88 486.107.39 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 2/21/2008 2/22/2008 Fri MN State Treasurer Drivers License/Deputy Registrar(city clrk) 19,251.88 2/21/2008 2/22/2008 ICMA (Vantagepointe) Deferred Compensation 3,673.23 2/24/2008 2/25/2008 Mon MN State Treasurer Drivers License/Deputy Registrar(city clrk) 22,782.05 2/24/2008 2/25/2008 PERA PERA 71,535.54 2/24/2008 2/25/2008 US Treasurer Federal Payroll Tax (FICA) 91,167.86 2/24/2008 2/25/2008 Orchard TrusU Great West Deferred Compensation 28,677.14 2/24/2008 2/25/2008 MN Dept of Natural Resources DNR electronic licenses 587.00 2/24/2008 2/25/2008 Pitney Bowes Postage 2,985.00 2/25/2008 2/26/2008 Tues MN State Treasurer Drivers License/Deputy Registrar(city clrk) 23,148.00 2/25/2008 2/26/2008 MidAmerica - ING HRA Flex plan 1,265.32 2/25/2008 2/26/2008 Labor Unions Union Dues 4,069.81 2/25/2008 2/26/2008 WI Dept of Revenue State Payroll Tax 1,081.90 2/25/2008 2/26/2008 Wed MN State Treasurer State Payroll Tax 17,138.23 2/26/2008 2/27/2008 Thur MN State Treasurer State Payroll Tax 18,441.00 2/27/2008 2/28/2008 Thur MN State Treasurer State Payroll Tax 84,587.75 2/27/2008 2/28/2008 ARC Administration DCRP & Flex plan payments 3,054.56 TOTAL 393,446.27 `Detailed listing of VISA purchases is attached. Agenda Item 12 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Civil Engineer II SUBJECT: St. Paul's Monastery Redevelopment, City Project 07-02, Approve Development Contract DATE: February 28, 2008 INTRODUCTION The development contract for the Monastery Redevelopment is complete and ready for approval from the City Council. DISCUSSION On May 14, 2007, the City Council approved a Conditional Use Permit for a Planned Unit Development at the St. Paul's Monastery site located northwest of the intersection of Century Avenue and Larpenteur Avenue. A development contract is necessary to insure that the conditions for approval are met and to secure the payment of the assessments for the public improvements related to the development. Attached is the development contract. Included with the contract are the council conditions from the May 14, 2007 meeting. This agreement provides security in the form of a letter of credit in the amount of $1,430,608 to guarantee the public improvements and an additional $300,000 to guarantee private improvements. The agreement has been reviewed by the City Attorney. RECOMMENDATION It is recommended that the council approve the attached Development Contract with St. Paul's Monastery for the St. Paul's Monastery Redevelopment, as approved on May 14, 2007, and authorize the Mayor and City Manager to execute the agreement signifying City Council approval. Minor revisions as approved by the City Attorney are authorized as needed. Attachments: 1. Development Contract 2. Project Location Map CITY OF MAPLEWOOD Ramsey County, Minnesota Contract for Planned Unit Development St. Paul's Monastery Re-Development City Project 07-02 THIS AGREEMENT, made this day of , 2008, between the City of Maplewood, Minnesota, acting by and through its mayor and city manager, herein called the CITY and St. Paul's Monastery, herein called the DEVELOPER. IN CONSIDERATION of the following mutual agreements and covenants, the parties hereby agree as follows: 1. In consideration of the CITY accepting St. Paul's Monastery Re- Development, the DEVELOPER shall provide all internal water systems, storm water management facilities, sanitary sewers and street improvements, including concrete curb and gutter, street lighting, signing, landscaping and other improvements as specified herein, all in conformance with current City standards, more specifically outlined in the Special Conditions, Plans and Specifications attached to this contract. All internal improvements constructed by the DEVELOPER shall be considered private utilities and/or improvements and shall be maintained by the DEVELOPER or its assign. Private utilities and/or improvements are defined as those improvements not part of the public improvements associated with City Project 07-24. The public improvements, defined as Priory Public Improvement, City Project 07-24, consist of construction of the Larpenteur Avenue Trail, the construction of Benet Road and Monastery Way, the right 1 of 26 turn lane on Century Avenue, and the associated sanitary sewer, water main and storm drainage improvements as detailed in the Feasibility Study and Report for Priory Public Improvements, City Project 07-24, dated November 2007. The DEVELOPER warrants that it is the owner of the property proposed for the construction of the St. Paul's Monastery Re-Development and maintains all rights and obligations necessary to construct the said improvements and to incur any property obligations. 2. The DEVELOPER agrees to perform the earthwork/grading and necessary soils corrections required for the construction of Benet Road and Monastery Way. The DEVELOPER also agrees to perform earthwork/grading of the ponds and infiltration basins on the development site that will accept drainage from these public streets. All earthwork/grading shall be completed to within 0.2 foot tolerance of the required design grades. The above mentioned earthwork/grading and soils corrections are defined as part of the private improvements. If the earthwork/grading is not completed in a timely manner thereby delaying the start of the public improvements, the CITY reserves the right to use posted surety for completing said earthwork/grading work. Upon the completion of the earthwork/grading, the DEVELOPER shall provide the CITY with an as-built field survey confirming that the earthwork/grading meets the required 0.2 foot tolerance. 3. The DEVELOPER agrees to pay to the CITY a Park Availability Charge (PAC) fee consistent with City Ordinance prior to the issuance of any building permits on the subject properties. DEVELOPER agrees that said PAC fee is currently calculated at $43,560.00 for the new Monastery Building. 2 of 26 4. The DEVELOPER agrees to meet all Special Conditions described in the approved resolution dated May 14th, 2007 by the Maplewood City Council. 5. The DEVELOPER agrees to provide the CITY a surety in the form of a letter of credit for 125% of the amount for the Priory Public Improvements, City Project 07-24, as detailed in the Feasibility Study and Report estimated to be $1,144,487.00. Said letter of credit shall be held by the CITY and shall not be released before the assessment hearing is conducted and total improvement cost is levied against the improved property for the Priory Public Improvements. The DEVELOPER agrees to sign an assessment waiver prepared by the CITY waiving the right to appeal the proposed assessment currently estimated at $1,144,487.00, for the Priory Public Improvements, City Project 07-24, as detailed in the Feasibility Study and Report. The assessments are to be paid over an eight (8) year period at an interest rate estimated at 6%. Developer shall provide to the CITY the letter of credit on or about March 5, 2008, and expressly no later than the actual bid date. The DEVELOPER also agrees to provide to the CITY a cash escrow in the amount of $60,000.00 for design and engineering services by no later than January 25th, 2008. This amount will count towards meeting the 125% guarantee of the total Priory Public Improvement and can be released upon the CITY receiving the full $1,430,608 surety from the DEVELOPER in the form of a letter of credit. The letters of credit must clearly indicate that they are irrevocable letters of credit (from a financial institution approved by the City Attorney) in the name of the City of Maplewood, payable on demand, to assure compliance with the terms of this development agreement. The letters of credit must allow for partial withdrawals as 3 of 26 needed to guarantee partial project payments covered under the terms of the letter of credit. The letters of credit shall be of a one-year duration and must have a condition indicating automatic renewal, with notification to the City a minimum of 60 days prior to their expiration. The CITY may not withdraw on the letter of credit issued by the DEVELOPER with respect to the Priory Public Improvements unless: (1) The DEVELOPER is in default hereunder with respect to the construction of the Priory Public Improvements; (2) The CITY has given to the DEVELOPER written notice setting forth with reasonable specificity the default by the DEVELOPER hereunder; and (3) The DEVELOPER has failed to correct or remedy such default within thirty (30) days following the receipt of such notice. The amount withdrawn by the CITY may not exceed the actual costs incurred by the CITY in correcting or remedying such default. 6. The DEVELOPER shall reimburse any costs incurred by the City for engineering, legal, and administrative services, associated with the private development project (City Project 07-02). These services will be invoiced and shall be paid in a timely manner. The City reserves the right to hold the cash surety or letter of credit until invoice amounts have been paid in full to the City. 7. A separate cash escrow or letter of credit in an amount to be determined by the City Engineer, but not less than $300,000.00 must be established prior to grading permit issuance and/or the CITY awarding a construction contract for the public improvements, whichever occurs first, to guarantee successful completion of private improvements associated with the Monastery Re-Development including but not limited 4 of 26 to earthwork/grading, paving, lighting, utilities, Maplewood City Council Special Conditions, landscaping, and building exteriors. The CITY may not withdraw on the letter of credit issued by the DEVELOPER with respect to the Private Improvements (City Project 07-02) unless: (1) The DEVELOPER is in default hereunder with respect to the completion of the Private Improvements; (2) The CITY has given to the DEVELOPER written notice setting forth with reasonable specificity the default by the DEVELOPER hereunder; and (3) The DEVELOPER has failed to correct or remedy such default within thirty (30) days following the receipt of such notice. The amount withdrawn by the CITY may not exceed the actual costs incurred by the CITY in correcting or remedying such default. From time to time the Developer may request a reduction in the amount of the Letter of Credit associated with the private improvements for the Monastery Re- Development (City Project 07-02) as described under Section 6. The City shall consent to a reduction to the Letter of Credit upon satisfactory proof being made to the City of the amount of the improvements having been completed. 8. The DEVELOPER agrees to dedicate the public right-of-way for Benet Road and Monastery Way (60-feet in width) to the CITY as detailed in the plat for St. Paul's Monastery Re-Development, City Project 07-02. This dedication shall be provided at no cost to the CITY. 9. The DEVELOPER agrees to dedicate a public drainage and utility easement over all ponds, infiltration basins, and drainage pipes that will accept runoff from the public streets (Benet Road and Monastery Way). This dedication shall be provided at no cost to the CITY. 5 of 26 10. The DEVELOPER agrees to fully landscape the development site as part of the private improvements to include the ponds and infiltration basins that will accept runoff from the public streets. The ponds and infiltration basins shall be landscaped by a contractor experienced in prairie and wetland restoration. Landscaping shall adhere to the approved landscaping plan and requirements set forth by the city naturalist for the development site. 11. The CITY will take over maintenance of the ponds and infiltration basins that accept drainage from the public streets upon a satisfactory inspection and proper functioning and landscaping. 12. The DEVELOPER shall furnish all engineering, architectural, and administrative services for the private improvements and building projects. 13. The DEVELOPER agrees that the private improvements shall be done and performed in the best and most workmanlike manner; and all materials and labor shall be in strict conformity with respect to the approved Plans and Specifications and improvement standards of the City of Maplewood, and shall be subject to the inspection and approval of the CITY or a duly authorized engineer of the CITY; and in case any material or labor supplied shall be rejected by the city or engineer, as defective or unsuitable for not meeting city specifications, then such rejected material shall be removed and replaced with approved material to the satisfaction and approval of the City or engineer and at the sole cost and expense of the DEVELOPER. 14. After completion of all private improvements required by the DEVELOPER, the City Engineer or the City Engineer's designated representative, a representative of the contractor, and a representative of the Developer's engineer will 6 of 26 make a final inspection of the work. Before final payment is made to the contractor by the DEVELOPER, the City engineer shall be satisfied that all work is satisfactorily completed in accordance with said Plans and Specifications; and the Developer's engineer shall submit a written statement attesting to same. Acceptance by City shall be timely, subject to usual and customary industry standards, and such acceptance shall not be unreasonably withheld. 15. The DEVELOPER agrees that all payments to the CITY from the Developer called for under the terms of this contract and City ordinance shall be made within 30 days of billing. Payments not made within this time period shall be obtained through the guarantees provided in this contract. The CITY shall give written notice to the DEVELOPER prior to accessing and/or drawing upon guarantees outlined in this agreement. 16. It is further agreed anything to the contrary herein notwithstanding, that the City of Maplewood City Council and its agents or employees shall not be personally liable or responsible in any manner to the Developer, the Developer's contractor or subcontractor, material suppliers, laborers or to any other person or persons whomsoever, for any claim, demand, damages, actions or causes of action of any kind or character arising out of or by reason of the execution of this agreement or the performance and completion of the work or the improvements provided herein, and that the Developer will save the City harmless from all such claims, demands, damages, actions or causes of actions or the costs, disbursements, and expenses of defending the same, specifically including, without intending to limit the categories of said costs, cost and expenses for City administrative time and labor, costs of consulting 7 of 26 engineering services, and costs of legal services rendered in connection with the defending of such claims as may be brought against the City. It is further agreed that the Developer will furnish the City of Maplewood proof of insurance in the amount as required by the approved specifications covering any public liability or property damage by reason of the operation of the Developer's equipment, laborers, and hazard caused by said improvement. 17. Breach of any terms of this agreement by the Developer shall be grounds for denial of building or occupancy permits for buildings within the addition until such breach is corrected by the Developer. 18. In case any one or more of the provisions contained in this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein and any other application thereof shall not in any way be affected or impaired thereby. 19. The terms and conditions of this Agreement shall be binding on the parties hereto, their respective successors and assigns and the benefits and burdens shall run with the land and may be recorded against the title to the property. 20. Notices. Whenever it shall be required or permitted by this Agreement that notice or demand be given or served by either party to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses hereinafter set forth by certified mail. Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto for such mail purposes are as follows, until written notice of such address has been given: 8 of 26 As to the City: R. Charles Ahl, City Engineer/Public Works Director City of Maplewood 1830 County Road B East Maplewood, MN 55109 As to the Landowner: S. Carol Rennie, OSB, President St. Paul's Monastery 2675 Larpenteur Avenue East St. Paul, MN 55109 9 of 26 SIGNATURE FOR ST. PAUL'S MONASTERY BY: S. CAROL RENNIE, OSB TITLE: PRESIDENT STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of 2008, by S. CAROL RENNIE, OSB of the Developer. Notary Public SIGNATURES CITY OF MAPLEWOOD: Diana Longrie, Mayor STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 2008, by Diana Longrie of the City of Maplewood, a municipal corporation. Notary Public SIGNATURES 10 of 26 CITY OF MAPLEWOOD: R. Charles Ahl, Acting City Manager STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 2008, by R. Charles Ahl of the City of Maplewood, a municipal corporation. Notary Public 11 of 26 SPECIAL CONDITIONS ST. PAUL'S MONASTERY RE-DEVELOPMENT CITY OF MAPLEWOOD 1. Subdivision Information: a. Plat Name: Century Trails Commons b. Developer: S. Carol Rennie, OSB, President, St. Paul's Monastery c. Engineer/Architect: Sunde Engineering, Inc. /Pope Associates Inc. d. General Contractor for Private Development: McGough e. Financial Guarantees: (1) Type: Cash (Engineering/Legal/Administrative) Amount: $5,000.00 (2) Type: Letter of Credit or Cash Surety Amount: $1,430,608 (Guarantee for public improvements). (125% of total estimated project costs of $1,144,487.00). Available for release after assessment hearing. Due: Prior to bid opening. (3) Type: Letter of Credit or Cash Surety Amount: $300,000 (Guarantee for private improvements). Due: Before issuance of a grading permit or before awarding of the public construction contract, whichever comes first. 2. Scope of work contemplated under the terms of this contract and covered by escrow guarantee is outlined in conditions of development approval from the May 14th, 2007 city council meeting (see attached conditions). 12 of 26 CITY COUNCIL MEETING 05/14/2007 CONDITIONS OF APPROVAL 1. This planned unit development shall follow the concept plans date- stamped January 11, 2007. These plans are considered concept plans because the applicant must submit design plans to the city for approval for the proposed apartments, town houses, future monastery; shelter and any other future use. Staff may approve minor changes. 2. This planned unit development does not give any approvals for Lot 1, Block 1 since this site has not been proposed for any future development and its future use is unknown. The development of this site would require a revision of this planned unit development and must comply with all city development requirements. 3. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 4. The city council shall review this permit in one year. 5. The property owner shall be required to dedicate right of way for a roadway to be studied by the City Engineer during the next three to five year period. The final location of the roadway shall be studied by the City Engineer and reported with a recommendation to the city council. The final need for the roadway has not been determined but will likely be necessary if additional development occurs on this property in excess of that currently being proposed or at higher density levels than approved; and also if property sold includes a major expansion of uses that generate significant additional traffic to be generated at Hill-Murray. 6. The applicant must obtain all necessary and required permits from the Minnesota Department of Transportation, Ramsey County and the Ramsey-Washington Metro Watershed District. 7. The applicant must provide aright-turn lane on Century Avenue into the site, subject to MnDOT's approval. 8. The applicant shall comply with all requirements of the engineering reports by Erin Laberee and Michael Thompson dated February 22, 2007 and by R. Charles Ahl dated April 19, 2007. 9. The applicant shall install sidewalks wherever possible along Larpenteur Avenue. 10. Staff may approve minor changes to the plans. Seconded by Councilmember Rossbach 13 of 26 A friendly amendment was added to the motion requiring the following conditions be included in the resolution: 11. Establish a neighborhood committee of no less than nine members whose membership composite shall be one representative from Hill-Murray administration or trustees, one day care parent from Maple Tree Day Care, one parent whose child attends Hill-Murray, three neighborhood citizens who signed the petition included in the council packet and three neighborhood citizens who are from the yellow cards received by the city. The committee's purpose shall be to facilitate communication, develop neighborhood solutions to neighborhood concerns, and provide feedback to all parties subject to the planned unit development. The committee shall report periodically to the council and disband when no longer needed. 12. Establish a transportation task force of neighbors and parties to the planned unit development to work on public transportation service and options for the site, to work in coordination with the neighborhood committee. 13. The proposed project shall be reviewed by the Community Design Review Board and all requirements of that board shall be followed. 14. Include two playground areas within the planned unit development as discussed at the hearing that were to be added to the plans. 15. Develop a security plan in partnership with all of the parties subject to the planned unit development and the neighborhood committee. 16. Monastery Way and Bennett Road shall be public roads and the cost of city sewer, storm water, public street infrastructure and city water shall be borne by the developer. 17. The applicant shall install sidewalks along applicant's property on Larpenteur Avenue and internal streets. The council voted as follows: Ayes-all The Maplewood City Council approved this resolution on May 14, 2007. Councilmember Hjelle moved approval of a preliminary plat for Century Trails Commons located at 2675 Larpenteur Avenue. Approval is subject to: Redesigning the public street right-of-way within the site to be 60 feet wide. 14 of 26 2. Complying with the applicable requirements of the engineering reports by Erin Laberee and Michael Thompson dated February 22, 2007 and by R. Charles Ahl dated April 19, 2007. 3. Street lights shall be installed if required by the city engineer, subject to his approval. 4. The applicant shall dedicate any additional right-of-way if required by Ramsey County and the Minnesota Department of Transportation. 5. The property owner shall be required to dedicate right-of-way for a roadway to be studied by the City Engineer during the next three to five year period. The final location of the roadway shall be studied by the City Engineer and reported with a recommendation to the city council. The final need for the roadway has not been determined but will likely be necessary if additional development occurs on this property in excess of that currently being proposed or at higher density levels than approved; and also if property sold includes a major expansion of uses that generate significant additional traffic to be generated at Hill-Murray. Seconded by Councilmember Rossbach Ayes-all 15 of 26 Engineering Plan Review (As Referenced in Council Condition 8) PROJECT: Priory Redevelopment PROJECT NO: 07-02 REVIEWED BY: Erin Laberee (Maplewood Engineering Dept, Assistant City Engineer) Michael Thompson (Maplewood Engineering Dept, Civil Engineer I) SUBMITTAL NO: 1 REVIEW DATE: February 22, 2007 The applicant, Jean Hartman, of St. Paul's Monastery has submitted project plans and application for the redevelopment of the 31.04 acre Priory site located at the northwest corner of the Larpenteur Avenue and Century Avenue intersection (2675 Larpenteur Avenue). The project description consists of a planned unit development consisting of a 40- unit senior housing apartment building, 50-unit town house development, a change in use of the existing monastery building, and proposed future monastery. The applicant included a wetland delineation report, traffic report, and storm water modeling report for the site. The architect and civil engineering firms for the site redevelopment are Pope Associates, Inc. and Sunde Engineering, Inc., respectively. Jacobson Environmental prepared the delineation report and Wench Associates, Inc. prepared the traffic impact study. Drainage Calculations The storm water conditions show the existing impervious project site area as 4.52 acres and the proposed impervious project site area as 12.09 acres. The required 1" infiltration calculations only provides for 11.41 impervious acres instead of the full 12.09 acres. The difference must be accounted for and revised calculations submitted. Also the submitted infiltration calculations assume an infiltration rate of 0.30 inches per hour. The city will require the developer to perform soil borings at all infiltration basin locations to verify soil conditions reflect assumed infiltration rate. Pondina & Infiltration 1. The normal and high water elevations shall be shown at each pond and infiltration basin on the project plan view, not just in table format. Also, each pond and infiltration basin must be labeled on the project plans for identification purposes. 2. Overflow swales shall be shown with overflow elevation and swale lined with permanent enkamat. 3. There must be 2-feet of freeboard from the high water level to building pad elevations. 4. Soil borings shall be provided throughout the site (15-foot depth minimum). Soil borings shall be specifically provided at all proposed rainwater garden and infiltration basin locations as stated above. Also, borings along the proposed road shall be performed to understand the type of soils and if road base corrections are needed. 16 of 26 5. Maintenance access must be shown to each pond, infiltration basin, and sump structure. 6. The city will require 3-foot sumps at all drainage structure just upstream of pond/basin (must be accessible by a jet vacuum truck). 7. The city rainwater garden detail will be required to be placed on the project plans. The contractor shall work with the city naturalist, Ginny Gaynor, regarding phasing, construction, and plantings of gardens/infiltration basins. All must be shown on the plans. Wetlands 1. On sheet C2 of the project plans, the wetland delineator call of Jacobson Environmental must also have the date of delineation. The buffer must also be shown around the wetland and shall include silt fencing and wood chips/ bio-logs; placed just upstream of the silt fencing. Grading 1. Site grading shall not have grading steeper than 3:1. Erosion stabilization blanket placed immediately after disturbance is required for 3:1 slopes. 2. Retaining walls on plans must shown top and bottom elevations. Also, retaining walls over 4-feet require an engineered submittal to the City of Maplewood Building Department to secure the required building permit. Show a typical detail of the retaining wall on the details sheet of the project plans. 3. Specify building pad elevations. The emergency overland release path for stormwater overflow shall clearly be shown on the grading plan and elevation shall clearly be called out. Once provided, the city will evaluate pad elevation to see if they are adequate. 4. All rainwater gardens and infiltration basin shall be excavated to final bottom elevation after major grading is complete. Care must be taken to avoid compaction of bottom area in order to avoid losing the infiltration characteristics of the soil. If the rainwater garden or infiltration basin does not perform as designed, it is the responsibility of the developer's engineer and/or contractor to correct the problem. The city will withhold all escrow monies, and may coordinate with the city building department to withhold certificate of occupancies for buildings on the development site, until the proper functioning of the rainwater garden and/or infiltration basin is restored. Erosion & Sediment Control Plan 1. Clearly identify disturbed area by delineation on the plans and provide a numerical value of disturbed acreage for the project site. Any disturbance of one acre or more 17 of 26 necessitates a National Pollutant Discharge Elimination System permit from the Minnesota Pollution Control Agency (MPCA). The approved grading and erosion & sediment control plans shall be incorporated into the SWPPP. The current SWPPP plan on sheet C4 of the project plans does not meet the city requirements. See the remaining comments under this section for what is needed. 2. Include a maintenance schedule of all erosion and sediment control devices used throughout the phases of construction (including building construction). 3. Identify (in project plan view) the erosion and sediment control measures at project boundary limits of disturbed areas (i.e.... silt fence, straw wattle, etc). 4. Identify erosion and sediment protection on slopes and sediment controls at top and toes of slopes and base of stockpiles. 5. Post construction requires stabilization of all disturbed soils. Please specify method. 6. Identify locations for equipment/material storage, debris stockpiles, vehicle/equipment maintenance, fueling, and washing areas. Address measure to contain area and specify that all materials stored on site shall have proper enclosures and/or coverings. 7. Identify locations and provide details for concrete washouts. 8. Identify locations and provide details for stabilized construction accesses (rock entrance pads). 9. Identify the quantity of materials to be imported or exported from the site (cu-yd). 10. A phased grading plan shall be required for the site and stockpile locations identified. Stockpiles shall be encircled by silt fence and covered as needed. 11. Describe measures (e.g...sediment basin, sediment trap, etc) taken during the rough grading process to intercept and detain sediment laden run-off to allow the sediment to settle and how the settled stormwater will be de-watered and introduced to the public drainage system. Show the location of sediment trap or basin on the project plans. 12. Describe measures of onsite dust control (i.e....water as needed) and also provide a sweeping plan for adjacent streets. 13. The following verbiage shall be added to the plan: "Effective erosion and sediment controls shall be in place prior to any storm events. " Failure do such shall result in the deduction of escrow funds (the city requires the developer or contractor to post escrow prior to issuance of the grading permit). The funds will be deducted at the discretion of the city inspector upon notice to the developer or contractor. 18 of 26 Landscaping/ City Naturalist Comments A landscaping plan shall be included in the project plans to include native grass mixtures and planting plugs in ponding/infiltration areas. Tree plantings shall also be included and must meet the city's tree replacement requirement. A schedule of existing trees to be removed including type and diameter shall be shown in a table. Also a proposed tree schedule and planting locations shall be shown on the landscape plan within the project plans. 2. This project site is surrounded by natural preserves. This site's characteristics should attempt to match the surrounding areas. For example; the frontage landscape at the corner of Larpenteur and Century should be wooded and natural instead of a storm water pond. The aesthetics of this site should be carefully considered. 3. It should be attempted to design the proposed ponds and infiltration basins with contour irregularities in order to give a more natural look. Smaller rainwater gardens should be considered throughout the site for pre-treatment purposes prior to flowing into the ponds then infiltration basins. Storm Sewer 1. Currently, both a 24-inch and 8-inch storm sewer drainage pipes run underneath the existing monastery building. The drainage pipes and patterns shall be reconfigured to rectify this unacceptable situation. 2. Storm manhole 33 shall be moved to the parking lot area and centered so the storm line sets equidistance from the proposed town home buildings. Sanitary Sewer 1. There is no sanitary sewer shown going to the existing monastery building. Project engineer shall show existing sanitary sewer servicing this building and the routing to the public main. Agency Submittals 1. Submit project plans to Ramsey-Washington Metro Watershed District (Tina Carstens). 2. Submit plans for approval to Mike Anderson at Saint Paul Regional Water Services (SPRWS). All water utilities shall have a minimum of 8-feet of cover. The notes within the project plans on sheet C3 incorrectly state 7.5-feet. Again, all water related design and notes shall be reviewed and approved by SPRWS. 3. Coordination with Ramsey County's traffic engineer (Dan Soler) will be required because Larpenteur Avenue is within County jurisdiction. 19 of 26 4. Mn/DOT coordination will also be required since site access will be available from Century Avenue. 5. Plans shall be submitted to Minnesota Department of Health Services for the water extension through the project site. Note: If the watermain extension is part of the public improvement process then the city will coordinate with the Department of Health Services. 6. Plans shall also be submitted to Minnesota Pollution Control Agency (MPCA) for the sewer extension and for coverage under the general stormwater permit. Note: If the sewer extension is part of the public improvement process then the city will coordinate with the Department of Health Services. Traffic/ Streets 1. The site design shall reflect one of the four alternative future public roads layouts within the project site. Effective transportation planning for this site is required to relieve future congestion at the Century Ave/ Larpenteur intersection. More discussion with city staff concerning traffic and future roads will be required prior to project plan approval. Please see next two comments. 2. This site has been part of a regional planning effort in relationship to the vacant property owned by MnDOT to the immediate north of this site. The MnDOT property is available for redevelopment into awetland /parks facility (it was considered for the ISD #622 Bus Garage Facility). The Priory site should be considered as part of this regional planning event. The applicant has attempted to review traffic impacts based upon this site. The focus of the traffic analysis is not relative to the regional transportation planning necessary for good planning by the City. The Larpenteur - Century intersection is a known congestion point in this area. Both Century, a MnDOT jurisdictional roadway, and Larpenteur, a Ramsey County jurisdictional roadway, do not have plans for improvements or expansion within the next 25 - 30 years. All development within this area rely exclusively for access to and from their facilities on these two regional roadways. The regional transportation effort that was part of the Bus Garage Facility Task Force Group investigated four options to help provide a local roadway connection system that would help alleviate some of the continued and future congestion problems that are experienced and are projected to continue to worsen at the Larpenteur -Century and Century - TH 5 intersections. Each of the four alternatives has the possibility of impact on the various property owners (the Priory and Hill -Murray Schools). A proper plan would be to provide an internal connection system from this Priory development to a future local roadway system that provides an alternative access to the intersection at Century - TH 5 through the MnDOT property. How that connection would be made is not necessarily important on the details as to where the connection is best made, but a decision should be made requiring that connection in the future. It is difficult to predict when that connection would be made; however, it is most likely a 5-10 year period before the final connection is made. Considering that traffic volumes on these regional roadways are growing approximately 3% per year in background growth; without considering new developments like this proposal; we can expect an increase in traffic 20 of 26 at the intersections of 25-30% in the next ten years. These intersections cannot handle these volumes without an increase in delay and safety concerns. We recommend a condition that this site plan be required to connect to a future local roadway system that connects to vacant MnDOT property to the north. 3. The local roadways are proposed as public streets and are shown as Benet Road and Monastery Way. We support this designation as public streets. As such, we recommend that these streets (utilities included) be built as public improvements and that the site owners be required to petition the city to construct the streets to City specifications. Miscellaneous 1. A demolition plan needs to be incorporated into the project plans because existing roads and structures appear to be set for removal. 2. The developer or project engineer shall submit a copy of the MPCA's construction stormwater permit (SWPPP) to the city before the city will issue a grading permit for this project. 3. The owner and project engineer shall satisfy the requirements of all permitting agencies. 4. The developer shall provide a lighting plan. 5. The owner shall sign a maintenance agreement, prepared by the city, for all stormwater treatment devices (list devices i.e.... sumps, basins, ponds, etc). The city shall prepare this agreement. 6. The developer shall enter into a development agreement with the city. The city will prepare this agreement. 21 of 26 Department of Public Works (As Referenced in Council Condition 8) City of Maplewood MEMORANDUM TO: Tom Ekstrand, Senior Planner FROM: R. Charles Ahl, Director of Public Works/City Engineer DATE:April 19, 2007 SUBJECT: Monastery Development Proposal, File No. 07-02 Review of Traffic Study -Follow-up We provided comments on the traffic study on March 8, 2007. Please add this information to those comments. I have reviewed my comments with the traffic engineer from Wenck, who prepared for the traffic study for the proposed development and we have concurred on the following information: 1. The attached table summarizes the traffic to be generated from the site during the weekday peak hours. Wenck has indicated that they believe that the type of units and type of development will result in the lowest levels of traffic generation as provided within the Institute for Transportation Engineers' (ITE) Trip Generation report. The conclusion is based on the fact that the senior apartments are single units and not likely to have individuals leaving for work during the morning or returning in the evening. The 50 townhouses are entry-rate levels and again, Wenck has concluded that these units as well will have very limited trips leaving in the morning and returning in the evening. While these assumptions have an assumption on the lower end of the review schedule, they are within an industry standard for review and can be accepted. Table 1 Weekda Peak Hour Trip Generation Midday Daily A. M. Peak P.M. Peak Peak Hour Trips Use Size Units Hour Trips Hour Trips Trips In Out In Out In Out Dwelling 4 18 17 9 17 9 293 Townhouses 50 units Dwelling 1 2 2 2 2 2 139 Senior A artments 40 units 30- 3 3 3 3 3 3 34 New Monastery 40 Residents Tubman Headquarters and - - 115 25 25 115 15 15 520 Tem orar Housin 123 48 47 129 37 29 986 22 of 26 2. There remains some concern with conclusions regarding the area signals, but it is concluded that this development has a much less impact on the area roadways than the Comprehensive Plan would allow. The current trip generation numbers are 35% - 50% below that amount that could be allocated to a development on this site and still be consistent with the Comprehensive Plan. Based upon this assumption, we conclude that traffic issues are reasonable for the development and are not a basis for considering a denial of the plans. 3. Our difference with the traffic engineer is an assumption related to the signal phases at Larpenteur and Century. The traffic study observed that during only one period when school is dismissed at Hill-Murray are vehicles unable to make the signal during a signal phase. Wenck concludes that based on the entire 24-hour analysis that the signal operates at acceptable levels. The City's Traffic Engineer and the Ramsey County Traffic Engineer have not reviewed the volumes at this intersection; however, the conclude that any circumstance whereby vehicles are delayed such that they are unable to travel through the intersection in a single phase of the signal will typically put that signal system into a failing category. Nevertheless, that operation is due to dismissals related to Hill-Murray and the traffic to be generated from this site has very minimal impact on that signal operation. 4. The final consideration of the site is the ability to generate future traffic on the property. It is an engineering concern that the site plan, if approved, would still allow for additional trips that are not included within the analysis by Wenck. The Priory proposal provides for a potential additional sale of excess land to Hill-Murray. Additionally, the potential exists for more units of townhouses, senior apartments, or similar types of uses on the site as a future phase. It is this concern with the future traffic from an expansion of students at Hill-Murray combined with a possible expansion of traffic from future phases of this site that lead to our recommendation to consider a secondary access into this area by the extension of a roadway from the north. If those future uses are minimal, it is likely that a roadway extension will not be necessary; however, it does not appear to us that there is anything within the plan to preclude this expansion. Thus, we maintain that the future roadway extension should remain as a possibility within the plans. We would suggest the addition of a condition, consistent with the finding of the Planning Commission that says: Approval of the plat is conditioned upon the following: The property owner shall be required to dedicate right of way for a roadway to be studied by the City Engineer during the next 3 - 5 year period. This roadway shall be located approximately between this property and the property owned byHill-Murray to the west and shall extend from Larpenteur Avenue to the intersection at TH 5 and TH 120. The final location of the roadway shall be studied by the City Engineer and reported with a recommendation to the City Council. The final need for the roadway has not been determined but will likely be necessary if additional development occurs on this property in excess of that currently being proposed or at higher density levels than approved; and also if property sold includes a major expansion of uses that generate significant additional traffic to be generated at Hill-Murray. 23 of 26 Discussion The redevelopment will add 50 townhomes, 40 senior apartments, 30-40 additional residents at the Monastery and the Tubman Headquarters and Temporary Housing. It is understood that this proposal includes specialty housing needs for market-rate and senior housing that will significantly reduce the total amount of traffic. The level of traffic assumed in the traffic report, while on the low end of estimates is supportable. While there will be additional traffic generated, it is not projected to add significantly to traffic problems within the next 5-10 years. The biggest concern with the proposal is that if the project is successful that there will be pressure to expand the approved uses [housing] on the site. If this occurs and/or if the property sale results in a major expansion at Hill-Murray that generates significant additional traffic, then it should be reasonable to assume that additional roadways may be necessary. We believe that adding a condition so that the development understands the condition of future expansion will impact the requirement for a future roadway is appropriate. Conclusion This traffic study does provide information that can support a decision that the local impacts are manageable for the area. A development that would generate double or possibly triple this traffic would be consistent with the comprehensive plan. For that reason, engineering staff concludes that the development impact is appropriate with the condition of future expansion potentially requiring a roadway extension. If you have any questions or concerns with information within this memorandum, please contact me. RCA 24 of 26 Additional Comments/Conditions: Maplewood Building Official Dave Fisher, the Maplewood Building Official, has the following comments: 1) The city will require a complete building code analysis when the construction plans are submitted to the city for building permits. 2) Provide adequate fire department access to the building. 3) The buildings are required to be fire sprinklered. 4) Separate building permits are required for each building. 5) The existing monastery building may require a full NFPA 72 fire alarm system. 6) Accessible parking will be required. 7) The St. Paul Monastery may be a historical site of record. This needs to be verified and it could have an effect on the construction. 8) The project manager and contactor should meet with the city building inspection department in apre-construction meeting. Maplewood Police Lieutenant Shortreed gave the following comments: 1) Appropriate security and street lighting should be provided and maintained in order to assure that addresses within the development are readily recognizable and accessible. 2) Each residential unit within the development should have its own unique address number to assure that emergency responses are not delayed by trying to determine unit numbers at locations with the same address number (i.e. 1737 Gervais Avenue Units 1-8). 3) Since private roads often tend to be much narrower than public streets, on-street parking is often limited as a result. It is highly encouraged that enough parking spaces be provided for the residents to have their guests park during special events such as birthdays and holidays. 4) The City of Maplewood would be encouraged to clearly post Larpenteur Avenue and Century Avenue as a "no parking" area. 5) Construction site thefts and burglaries are a large problem affecting many large construction projects throughout the Twin Cities metro area. The contractor should be encouraged to plan and provide for site security during the construction process. On-site security, alarm systems and any other appropriate security measures would be highly encouraged to deter and report theft and suspicious activity in a timely manner. 6) Exits from the development onto Larpenteur Avenue and Century Avenue should be clearly posted with approved traffic control devices. Both streets contain a large amount of traffic, which would require residents and visitors to use caution when exiting onto either street. Maplewood Fire Chief 25 of 26 Steve Lukin, the Maplewood Fire Chief, gave the following comments: 1) The applicant shall install fire protection systems and meet all applicable fire-safety codes. 2) The fire protection shall be monitored as code requires. 3) There shall be fire-fighting access provided for all structures as required by applicable codes and the Maplewood Fire Marshal. 4) Fire alarms and smoke detectors shall be provided as required by codes. 5) The applicant shall provide a floor plan showing postings at the main doors for fire department use. Watershed District The applicant must obtain a permit from the Ramsey-Washington Metro Watershed District for this development. MN Department of Transportation (MnDOT) MnDOT responded to our notification about this proposal with the attached letter. In summary, they recommend that the applicant install aright-turn-lane on Century Avenue for access to Benet Road. They also state that drainage, access and right-of-way permits are required . 26 of 26 O \ /~ I 1 J I ~ ~ I I ~ I ~/° z ~ SOUTH AVE. ~ N ~- BURKE ¢ AVE ° 25 3 ° ~ ° ~ AVE° ~ ~ c~n ELDRIDGE~ zo EL RI E AVE° ~ o ~SHW H A.VE° ~ ~ ~F~ MONT LA. ~ o ~A BE LM ONTr ~ z 8~ ° ~ ~ ~ ° H AV E° ¢ ~ N ¢ ° ~ ~ Y S ICEMAN ~~~ AVE° ¢ ~ ~ 3 ° z ~ ° ER W Q ~ ~ w SH 29 AVE ° WOOD G~ ~ SHRYEI~ AVE °~ z ~ ° = P Q ~ w Q ~ GERSF RYAN CT° ~~ y LA ¢ ~ ~ RYAN = AVE. ~ ~ 0 o cT of ,~~ ~ 3 ~ 120, COWERN ~ >~ PL° w ~ ° ~ ~ ~ ~ HOLLOWAY„~ m ~ AVE. ~ w _ O ~ C7 3 ~ D ~' TIE 0 ~ ~ ~ ~ z ~ ~ ~ m ~ MEA Q o ~ ~ m ~ a ~ RI R I FLEY AVE ~'~ ' ~,~~'~ K I NGSTO ~ , o AVE. ° -~ LARPENTEUR n m z -~ c m 3 r ~ ~ ~ ~ c ~ ~ ~ ~ IDAHO AVE. --i ~ ~ r m °0 3 N m o D ~ o -~ HOYT AVE ~ o ~ MONTANA AVE° ~ ~ ~ U' 2j + N N TS CITY PROJECT NO.07-24 ST. PAUL'S MONASTERY FILE N 0. // STREET AND UTILITY IMPROVEMENTS AMAPLE0802,00 G/VI~G~T 353C5 VADNAIS) CENTER DR. SEH ST. PAUL, MN 55110 L^^ATiON IMV1r DATE: MAPLEWOOD, MINNESOTA 11 /14/07 Agenda Item 13 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Civil Engineer II SUBJECT: Priory Public Improvements, City Project 07-24 Resolution Approving Plans and Authorizing Advertising for Bids DATE: February 27, 2008 INTRODUCTION The City Council has approved a public improvement project as part of St. Paul's Monastery Re- Development. The consulting engineer, Short Elliott Hendrickson Inc., SEH, has prepared the final plans and specifications for the project. Approval to advertise and receive bids is recommended. Background St. Paul's Monastery received council approval on May 14, 2007 for redevelopment of the St. Paul's Monastery property located northwest of the intersection of Century Avenue and Larpenteur Avenue. The development includes a proposed 40-unit senior housing apartment building, 50-unit town house development, change in use for the existing monastery building, and a new monastery building. Sister Carol Rennie, representing St. Paul's Monastery, petitioned the city on July 23, 2007 to prepare the engineering plans for the public roadways that pass through the development. A $60,000 cash escrow was deposited with the city to guarantee engineering services. On December 10, 2007 the feasibility report was accepted by council and on January 14, 2008 the public hearing was held in which the plans and specifications were ordered to be prepared. The developer has been working closely with the city staff and SEH, Inc in order to develop a storm water management system that will benefit the environment by improving the quality of water. It is proposed that the streets (Monastery Way and Benet Road) and utilities through the development be public infrastructure. They are to be constructed as part of a public improvement project located within a 60-foot dedicated public right of way. SEH has completed the feasibility report and is recommending improvements of $1,212,089. A majority of the project will be assessed to the benefiting property, with the City only having obligations estimated at $67,602 for a trail on the north side of Larpenteur from the western property line of the development site extending west to Sterling Street. The City's share of the project is proposed to be paid from general obligation improvement bonds at this time, as approved through resolution at the January 14, 2008 council meeting. Budget A cash surety in the amount of $60,000 has been posted by the developer. The developer share of the project will be secured through the Development Contract and a letter of credit in the amount of $1,430,608 for the public improvements. Also an additional $300,000 letter of credit will be required prior to approving grading permits to guarantee improvements and conditions for St. Paul's Monastery private development. There is an agenda item referring to the Development Contract that provides further details on sureties and arrangements between the City and Developer. The public improvement letter of credit of $1,430,608 must be posted by the developer and Development Agreement signed prior to the requested bid date of April 4tn 2008. It should be noted that after final construction costs are known, the improved properties within the approved PUD will be fully assessed for total project costs less the trail costs which the city has an obligation. Agenda Item 13 RECOMMENDATION It is recommended that the council adopt the attached resolution approving the project plans and specifications for the Priory Public Improvements, City Project 07-24, and authorizing the receipt of bids with a bid date of April 4, 2008 at 10:00 am. Attachments: 1. Resolution 2. Project Location Map RESOLUTION APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the city council on January 14t", 2008, plans and specifications for Priory Public Improvements, Project 07-24, have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, acopy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city clerk. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 4th day of April, 2008, at the city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of April 14t", 2008. O \ /~ I 1 J I ~ ~ I I ~ I ~/° z ~ SOUTH AVE. ~ N ~- BURKE ¢ AVE ° 25 3 ° ~ ° ~ AVE° ~ ~ c~n ELDRIDGE~ zo EL RI E AVE° ~ o ~SHW H A.VE° ~ ~ ~F~ MONT LA. ~ o ~A BE LM ONTr ~ z 8~ ° ~ ~ ~ ° H AV E° ¢ ~ N ¢ ° ~ ~ Y S ICEMAN ~~~ AVE° ¢ ~ ~ 3 ° z ~ ° ER W Q ~ ~ w SH 29 AVE ° WOOD G~ ~ SHRYEI~ AVE °~ z ~ ° = P Q ~ w Q ~ GERSF RYAN CT° ~~ y LA ¢ ~ ~ RYAN = AVE. ~ ~ 0 o cT of ,~~ ~ 3 ~ 120, COWERN ~ >~ PL° w ~ ° ~ ~ ~ ~ HOLLOWAY„~ m ~ AVE. ~ w _ O ~ C7 3 ~ D ~' TIE 0 ~ ~ ~ ~ z ~ ~ ~ m ~ MEA Q o ~ ~ m ~ a ~ RI R I FLEY AVE ~'~ ' ~,~~'~ K I NGSTO ~ , o AVE. ° -~ LARPENTEUR n m z -~ c m 3 r ~ ~ ~ ~ c ~ ~ ~ ~ IDAHO AVE. --i ~ ~ r m °0 3 N m o D ~ o -~ HOYT AVE ~ o ~ MONTANA AVE° ~ ~ ~ U' 2j + N N TS CITY PROJECT NO.07-24 ST. PAUL'S MONASTERY FILE N 0. // STREET AND UTILITY IMPROVEMENTS AMAPLE0802,00 G/VI~G~T 353C5 VADNAIS) CENTER DR. SEH ST. PAUL, MN 55110 L^^ATiON IMV1r DATE: MAPLEWOOD, MINNESOTA 11 /14/07 Agenda Item 14 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: DuWayne Konewko, Deputy Director of Public Works Bill Priefer, Public Works Operations Analyst SUBJECT: Approval of Spring Clean-up Event DATE: February 29, 2008 INTRODUCTION The 2008 Maplewood Spring Clean-Up Event is scheduled to take place on April 26t" at Aldrich Arena, 1850 White Bear Avenue, from 7 a.m. to 2 p.m. Staff is recommending that the fees remain the same as last year. These fees allow Maplewood residents to pay for approximately 25 to 35% of disposal costs. In the past the City has typically targeted a subsidy rate of approximately 65 to 75% of these disposal costs. Attached is a copy of the fee schedule for your review. There will be no fee, however, for the disposal of electronic equipment such as televisions, computers, monitors, cell phones and other "e-waste". Anew Minnesota State law requires electronics manufacturers to help pay for the recycling of e-waste which allows Maplewood to waive the fees that we have charged in the past. Maplewood's Spring Clean-up Event is being scheduled at the same time as Ramsey County's Household Hazardous Waste collection program. Household hazardous waste including oil, paint, antifreeze, and household chemicals will be accepted free of charge. The household hazardous waste collection program will run from 7 a.m. to 4 p.m. Combining these two services will offer residents the opportunity to participate in both events without making additional trips for disposal of these items. Maplewood's Environmental and Natural Resource Commission members will also be present at this collection event to answer questions and distribute educational information to the residents. RECOMMENDATION Staff recommends approval of the 2008 Spring Clean-Up Event scheduled for April 26t" at Aldrich Arena from 7 a.m. to 2 p.m. Attachment: 1. Spring Clean-Up Event Fee Schedule/Information Fact Sheet SPRING CLEAN-UP DAY Maplewood's annual Spring Clean-up day is Saturday, April 26th from 7 a.m. to 2 p.m. in the Aldrich Arena parking lot at 1850 White Bear Avenue. Maplewood residents, with proof of residency, will be able to dispose of appliances, tires, construction debris, mattresses, furniture, car parts, scrap metal, other assorted junk, and all electronic equipment such as televisions, computers, monitors and cell phones. NO BRUSH OR TREE WASTE WILL BE ACCEPTED. There will be no fee for the disposal of electronic equipment such as televisions, computers, monitors, cell phones and other "e-waste". Anew Minnesota law requires electronics manufacturers to help pay for recycling of a-waste which allows Maplewood to waive the fees that we have charged in the past. If you are disposing of a-waste only, we encourage you to work with your neighbors to combine your a-waste into one vehicle so that the lines and your wait in line will be shorter. In conjunction with Maplewood's Spring Clean-up day, Ramsey County will be collecting household hazardous waste starting at 7 a.m. Household hazardous waste including oil, antifreeze, paint and other hazardous waste items will be accepted free of charge. Combining these two services will offer residents the opportunity to participate in both events without making additional trips for disposal. If you only have hazardous waste to dispose of, Ramsey County will also be collecting hazardous waste at Aldrich Arena on Friday, April 25t" from 10 a.m. to 6 p.m. A new effort this year includes the collection of bicycles by Re-Cycle, a used bicycle shop in Minneapolis. Re-Cycle will be collecting bicycles in ANY CONDITION. Many of the bicycles will be restored and returned to the road for re-use. Others will be stripped for parts. Are-used bicycle saves approximately 175 pounds of carbon dioxide emissions by reducing the need to produce a new bicycle. For more information, visit re-cycle.com. In conjunction with this event, Maplewood will also be sponsoring a food drive for the Second Harvest Food Bank. Containers will be set up to collect food items. Tuna, peanut butter, macaroni and cheese, canned soups and vegetables, infant items, dried foods and cash are needed. COLLECTION FEES (CASH OR CHECK ONLY TYPE OF LOAD Cars without a trailer ................................ $10 Cars with a trailer .................................... $15 Pick-up trucks ......... ... ............................ $15 Large loads (determined by city) ............... $50 plus INDIVIDUAL ITEMS Car tires with or without rims ...................... $3 each Appliances ............... ... ... ........................ $10 each Please call 651-249-2400 with any questions that you may have. Agenda Item 15 AGENDA REPORT TO: Charles Ahl, Acting City Manager FROM: Michael Thompson, Civil Engineer II SUBJECT: County Road D (Southlawn Drive to White Bear Avenue), Resolution Requesting Mn/DOT to Conduct Speed Study for the Purpose of Decreasing the Posted Speed Limit DATE: February 27, 2008 INTRODUCTION As part of the County Road D improvements, Mn/DOT was authorized to conduct a speed study between TH 61 and Southlawn Drive. A resolution requesting that Mn/DOT expand the speed study to include County Road D, between Southlawn Drive and White Bear Avenue, is recommended for the purpose of decreasing the posted speed limit. Background After the newly constructed County Road D was opened to traffic, the council authorized Mn/DOT to conduct a speed study between TH 61 and Southlawn Drive, through adoption of resolution 06-10-124 on October 9t", 2006. After the initial study Mn/DOT is recommending 40 MPH between TH 61 and Hazelwood Street, and a decrease in the posted speed limit (40 MPH to 35 MPH) between Hazelwood Street and Southlawn Drive. This would leave County Rd D from Southlawn Drive to White Bear Avenue as 40 MPH, which does not allow for uniformity between Hazelwood Street and White Bear Avenue. An expanded study would allow Mn/DOT to consider decreasing the speed limit from 40 MPH to 35 MPH between Southlawn Drive and White Bear Avenue. With approximately 19 access points and numerous turning movements, Mn/DOT has noted that the 40 MPH speed is difficult to maintain. Authorization is needed from council to include this portion of roadway for consideration. All speed limits in Minnesota are set by the Commissioner of Transportation at Mn/DOT after a comprehensive speed study. This requirement is part of State Statute. If the Council agrees with the Mn/DOT recommendation, aresolution is required from the Council to be directed to the Commissioner that requests a speed study. A suggested resolution is attached. RECOMMENDATION It is recommended that council adopt the attached resolution requesting Mn/DOT to conduct a speed study for the purpose of decreasing the speed limit on County Road D between Southlawn Drive and White Bear Avenue. Attachment: 1. Resolution RESOLUTION REQUESTING Mn/DOT TO CONDUCT A SPEED STUDY FOR THE PURPOSE OF DECREASING THE POSTED SPEED LIMIT WHEREAS, the City has previously authorized a speed study for County Road D, between TH 61 and Southlawn Drive, within the city limits as part of the County Road D East Improvements, City Project 02-07, and WHEREAS, Mn/DOT has suggested a lack of uniform speed limit could exist along the corridor if the study is not expanded to include County Rd D between Southlawn Drive and White Bear Avenue, and WHEREAS, Mn/DOT identified that a decrease in the posted speed limit may be appropriate on County Road D between Southlawn Drive and White Bear Avenue, and WHEREAS, State Statute requires the Commissioner of Transportation at Mn/DOT to establish all speed limits following a detailed traffic study. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the City hereby requests that Mn/DOT conduct a speed study of County Road D between Southlawn Drive and White Bear Avenue for the purpose of considering an appropriate and uniform speed limit for the corridor. Adopted this 10t" day of March, 2008. Item I 6 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, City Clerk DATE: March 3, 2008 RE: Annual Lawful Gambling License -Church of St. Jerome Introduction Church of St. Jerome is requesting approval of their annual premise permit for lawful gambling at Dean's Tavern. Approval is requested of the following resolution. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premise permit for lawful gambling is approved for the Church of St. Jerome to operate at Dean's Tavern, located at 1986 Rice Street, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that council approve the lawful gambling resolution application for the Church of St. Jerome to operate at Dean's Tavern. Item K - 1 MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, City Clerk DATE: February 26, 2009 Re: 2008 Marketing and Advertising Budget Back rg ound At the October 29, 2007 Council Manager Workshop, I presented the Citizen Services Department 2008 Budget to the city council. As part of that presentation, the Marketing and Advertising Position (formerly held by Heidi Carey) was moved from the Maplewood Community Center (MCC) to the Citizen Services (CS) Administration Department. Later in the budget process, after the October 2007 resignation of Heidi Carey, this position was cut from the budget and former City Manager Copeland began negotiations with Steiner & Associates Graphics for design and layout services for the City News and the Recreation Brochure. Marketing and Advertising is our primary tool in garnering new memberships and maintaining our current membership base in the very competitive field of fitness and recreation programming. Additionally, staff will attest that having an individual outside of the City contracting for these services has been burdensome and extremely time consuming which has taken their time away from other daily duties. One of the primary 2008 Budget Objectives for Citizen Services and the MCC is to expand marketing efforts to increase services to individuals and commercial customers. How can we do that when the position has been cut from the budget? Since Ms. Carey's resignation, staff has assumed as much of her daily duties as is possible and it has become very apparent this position is greatly needed as this is a very specific skilled position and marketing and advertising is crucial to our success. I am proposing that this position be restored to the 2008 Budget. The duties will include general city-wide advertising that includes brochures, posters, publications, the City News and our Recreation Brochures. The duties will also include marketing and advertising for all city-wide events and other marketing and advertising needs from varying departments. The position will be physically housed in the Citizen Services Department and billed to the appropriate departments as needed. The duties in this position will also include website development and maintenance for the MCC and recreation programming thus relieving some of the burden from our current IT staff. Following I have answered the four questions for vacant positions that you instructed staff to complete: 1. What would the department do if the position was not replaced? Describe the plan of action. What are the service impacts? What are the financial ramifications? The City, at the direction of former City Manager Copeland, has been working with an outside vendor for the layout, design and publication of the City News and the Park & Recreation Brochure. This has been incredibly time consuming since the vendor is not onsite. Additionally, staff has been "door knocking" soliciting advertising for various projects and events. All of the above has taken much time from their daily duties and has necessitated in much over-time and "stressed" employees. The service impact can be addressed in one word and that is quality. The city has taken great pride in our past ability to produce quality documents and advertising which results in the answer to the third part of your question -financial ramifications. If the city is to continue to remain competitive in fitness offerings and recreation program then we need someone consistently "tooting our horn" in the area of marketing and advertising. 2. Can the job be moved closer to the customer? This is a front line position in that the individual that is in this position is dealing with their customers one-on-on both internally and externally. 3. Should the position be replaced as is? As stated above, I would advocate for the job to be replaced as it was previously but to also include website maintenance and design for all things related to the MCC and to recreation programming. This will be a 40 hour week, on-site position. 4. Should the position be reallocated to another are of the City. As mentioned above, I would suggest that the Advertising and Marketing position be allocated to the Citizen Services Administration Division and be billed back to varying departments as required. I would propose that the salary range for the position remain as it was when Ms. Carey held the position. The 2008 annual salary range is $46,987 to $60,029, with benefits is approximately $75, 000 and would be funded as follows: The elimination of the office specialist position in account 206-603-299 (Recreation Programming) that is budgeted in 2008 at $23,088. The duties of this part-time position are being absorbed by current Citizen Services administrative staff. Transfer of $28,000 budgeted in account 101-111-000-4360 for contracted services related to the layout and design of the City News and the Parks & Recreation Brochure. This is currently being done by Steiner & Associates Graphics. This totals $51,088. The remainder of the salary would be funded by revenue income related to advertising sales in the City News, Recreation Brochures, MCC Restroom Stall Posters, ad space on flat panel screens that will be installed as part of the 2008 budget marketing plan and other advertising packages that staff estimates could exceed $30,000. If approval is granted and the after the position is filled, staff will request a council manager workshop to discuss issues related to the City News, the Recreation Brochures as well as other marketing and advertising ideas. Recommendation Approve the Marketing and Advertising position at the 2008 annual salary range of $46,987 - $60,029 and direct staff to make appropriate budget adjustments as indicated above to partially fund the position. Item K - 2 MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, City Clerk DATE: February 19, 2008 RE: Revision of Rules and Procedures for City Council and Council Meetings Manual Introduction At the first meeting of the year the city council reviewed the Rules and Procedures for City Council and Council Meetings Manual. This item was also heard at the February 25th meeting where discussion was held regarding the use of the council chambers and other buildings. This particular issue will be brought back to council for consideration at the March 24th council meeting. The following items were carried over from the February 25th meeting to be considered. Councilmember Rossbach made three suggestions that he requested become council policy, they are submitted for council discussion. 1. Create a schedule for the Maplewood City Newsletter that divides the council into 12 months of the year. Staff has already assigned councilmembers their months as shown below. Language could be added in Section 14 Council Administrative Policies under, Item B. Internal Rules of Council that reflects this procedure. Edition City Councilmember Column Due Date January Kathy Juenemann 12/18/2008 Februa John Ne hew 1/10/2008 March Eric Hjelle 2/11/2008 A ril Will Rossbach 2/27/2008 May Kathy Juenemann 4/11/2008 June John Nephew 5/12/2008 Jul Eric H'elle 6/12/2008 August Will Rossbach 7/9/2008 Se tember Kath Juenemann 8/14/2008 October John Nephew 9/8/2008 November Eric H'elle 10/8/2008 December Will Rossbach 11/10/2008 2. The second suggestion from councilmember Rossbach could also be added in Section 14 Council Administrative Policies under, Item A. Administrative as follows: The council acknowledges that only as a group and not as individuals does the council have authority to direct city staff to enact changes to existing city policies, procedures, or practices that fall under the authority of the council or city manager at the suggestion of a councilmember without approval of a majority of the council or city manager depending on whose responsibility that area is. 3. The third suggested change follows and was obtained from the League of Minnesota Cities (see below) and would also be appropriate under Section 14 Council Administrative Policies under, Item A. Administrative. No city website, publication or property shall use visual or audio displays which tend to highlight individual members over the full council. From the League of Minnesota Cities: When a statutory or home ruled charter city or other political subdivision issues a report or publication for public distribution to inform the general public of the activities of the political subdivision the report or publication must not include pictures of elected officials or any other pictorial or graphic device that would tend to attribute the publication to an individual or group individuals instead of the political subdivision. The purpose of the city website or publication must be to provide information about the duties and jurisdiction of the city or to facilitate access to public services and information related to city responsibilities or functions. A city website or publication must not include pictures or other materials that tend to attribute the website or publication to an individual or group of individuals instead of the city. In addition to the above, councilmember Juenemann asked for a definition of "who the parliamentarian" is in city council meetings. Governmental bodies are encouraged to have their own rules that specifically address certain situations. Robert's Rules of Order were written with large assemblies and conventions in mind, not units of local government. The role of the parliamentarian is that of a consultant, usually a professional, who advises the chair and other officers on matters of parliamentary procedure. While not formally appointed as such, it has been past practice that the City Attorney acts as the parliamentarian. And finally, councilmember Hjelle said he would like to have something in the rules regarding the councilmember's articles must relate to city business. He said tax payer money should not be used for the council's personal thoughts and observations about issues that are not specifically city related. Recommendation Direct staff as to what language should be inserted and or revised in the Rules and Procedures for City Council and Council Meetings Manual and formally appoint a Parliamentarian for City Council meetings. Item L - 1 AGENDA REPORT TO: Chuck Ahl, Acting City Manager FROM: Karen Guilfoile, Acting Citizen Services Director DATE: March 4, 2008 RE: Change of Manager-Chipotle Mexican Grill Tntroductinn Vineta Greene has submitted an application for an intoxicating and Sunday liquor license for Chipotle Mexican Grill located at 2303 White Bear Avenue. Back rg ound As required by City ordinances, the necessary background investigation was completed by the Police Department on Ms. Green. During the background check the following organizations were contacted for information regarding the applicant: State and Federal criminal history check, State and Federal wants and warrants, State Motor Vehicle and Drivers License files, the cities of Forest Lake, Wayzata, and Maplewood and the counties of Ramsey and Hennepin. There was nothing found that would prohibit Ms. Vineta from holding a liquor license in the City. She has been given a copy of the City Code of Ordinances that apply to being an intoxicating liquor license holder and has met with Chief Thomalla to discuss measures to eliminate the sale of alcohol to underage persons, general security and retail crime related issues. Recommendation It is recommended that the City Council approve the liquor license application. Agenda Item L-2 Memorandum To: Chuck Ahl, Acting City Manager From: Bob Mittet, Finance Director Date: March 5, 2008 Re: Request for Authorization to Engage Springsted Incorporated. to Perform Tax Increment Financing Study Background The City of Maplewood currently has nine Tax Increment Financing (TIF) districts. These districts are due for required decertification as early as 12/31/2011 and extending as far as 12/31/2031. Additionally, the City may decertify a district earlier if its purpose has been accomplished. Varied and complicated regulations determine how excess tax increments may be expended within these districts. Most recently, the Council has been asked for direction regarding the Cottages of Maplewood project formerly owned by a partnership including but not limited to Howard & Carla Rekstad. Staff is investigating options to resolve issues that remain in this project in a manner most beneficial to the City. The proposal (attached) from Springsted Incorporated calls for, among other things, analysis of historical expenditures and identification of any areas of non-compliance with regulations of the Office of the State Auditor. Most importantly, the study will identify, prior to decertification, the options available to the City for additional pooling, timing of closing Districts in the future, making other expenditures prior to decertification, and generally maximizing all opportunities within all Districts. Financing Regulations allow for administrative cost reimbursements to the City from excess tax increments in amounts between 5 and 10% of total estimated tax increment expenditures authorized by the TIF plan. At an estimated cost of $2,000 per district, the $18,000 total cost should be paid from tax increment districts with no General Fund impact. Recommendation Authorize Springsted Incorporated for the study at a cost not to exceed $18,000. Springstetl Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 Tel: 651-223-3000 Fax: 651-223-3002 www.springstetl.com CITY OF MAPLEWOOD, MINNESOTA Review of TIF Districts Work Plan March 5, 2008 Scope We propose to review all of the City's TIF Districts for compliance with Minnesota Statutes, including a review of the TIF Plans and budgets, bond/note obligations, financial reporting requirements and documented expenditures. The review and analysis would provide recommendations for compliance, adjustments as necessary, TIF management options and cash flow projections. Compensation We propose to complete this study, in accordance with the scope of services detailed below, on an hourly basis, meaning the estimate provided herein is not a guaranteed maximum. We estimate that the review for each district will cost $2,000. At such a time as our fee should reach $2,000 per district cumulatively, exclusive of any out-of- pocket expenses such as travel and copying, we will confer with staff on the progress of the review study, determine how to most efficiently complete the study, and make a final determination of the City's maximum cost. The final cost will be determined, at least partially, by the extent and accuracy of any existing data that City staff are able to provide to Springstetl upfront. Due to the nature of these types of studies, each City/District being unique, it is very difficult to project the precise amount of time it will take to complete. The estimate includes two on-site meetings to gather data and one final presentation to City Council. The estimated time to complete the work is approximately 8 - 10 weeks from the date all information is provided to us and we can begin our analysis. The standard hourly fee schedule, which we will be operating on, is shown below, and a majority of the work will be done at the Officer/Project Manager rate. HOURLY RATES Title: Rate Principal/Senior Officer $215 Officer/Project Manager $185 Senior Associate $150 Associate $140 Support Staff $60 City of Maplewood TIF District Review March 2008 Tasks We have identified the following separate work products based on our experience with similar cities. • Compare each TIF district budget, as far back as necessary, to OSA reports and flag any areas of non-compliance • Analyze historical expenditures, including administrative expenses, to determine eligible vs. ineligible uses and to verify if all expenditures and transfers have been accounted for in OSA reports and audited financial statements • Review, for all existing TIF Districts, each original and amended plan in order to reconcile what has been approved by the City Council vs. that which has been reported to the Office of the State Auditor • Review, for all existing TIF Districts and specifically District 1-3, the final TIF budget going forward from present, remaining activity in the District (and the budget allowance for any remaining activity), and outstanding obligations of each District • Review, for all existing TIF Districts and specifically District 1-3, and make recommendations of options available for additional pooling, timing of closing Districts in the future, making other expenditures prior to decertification, and generally maximizing all opportunities within all Districts • Make written recommendations regarding each district to correct any areas of non-compliance • Provide an overview financial report and action plan for each TIF district • Prepare the City's 2007 OSA TIF Reports Modifications to any TIF districts needed following the completion of this study will be priced separately. The City can add or delete work products for this study -with the understanding that these changes may have the effect of increasing or reducing the project's final cost. Although the estimate provided herein is not a guaranteed maximum, it is our best estimate and should be generally within a reasonable margin of error based upon our experience having completed numerous similar studies. Page 2 Agenda Item L3 MEMORANDUM TO: City Manager FROM: Ken Roberts, Planner SUBJECT: Conditional Use Permit PROJECT: Xcel Energy Substation Facility LOCATION: 1480 County Road D DATE: February 22, 2008 INTRODUCTION Project Description Chris Rogers, representing Xcel Energy, is proposing changes to the existing electrical substation at 1480 County Road D. Their proposal includes adding another transformer and electrical distribution feeders to the existing 28-acre site. (Refer to the letter on pages six and seven and the maps and plans on pages 11 through 18.) In addition, Xcel Energy is proposing to continue to operate their wood chip and brush transfer operation on their property. (Please see the letter on pages nine and ten). Requests The applicant is requesting that the city approve: 1. A conditional use permit (CUP) for a public utility facility (the substation and the related equipment). 2. The design and site plans. BAC KG RO U N D On February 3, 1972, the city council approved a special use permit (now known as a conditional use permit) for NSP (now Xcel Energy) to construct an electric substation for the site on County Road D. (See the city council minutes starting on page 19.) DISCUSSION Electrical Substation Conditional Use Permit The city council should approve this request as this project meets the criteria for a CUP. The facility has been at this site since the 1970's and all the proposed changes would be inside their existing fence. The existing and proposed uses of the property should remain compatible with the adjacent land uses. The applicant is proposing to add at least 10 trees to the southeast side of the site (near the new County Road D) to provide additional screening of the facility. (See the planting plan on page 16). Xcel Energy is limited in how and where they can plant trees due to the overhead wires, the underground pipelines and because of security concerns with the facility. The uses and site design, with the additional tree planting, should be compatible with the surrounding land uses. Wood Chip and Transfer Operation Xcel, in conjunction with their subcontractors, operates a wood chip and brush transfer operation on the southern part of their property. (See the aerial photo on page 14.) They use this location to collect tree trimmings and brush that their contractors remove from near power lines. The contractors then convert the materials that they have collected into wood chips. According to Xcel, they have the wood chips removed from the site 3 or 4 times a year. Xcel does not allow or do composting on the site. (See their letter about this on pages nine and ten). In 2007, the city and Xcel Energy received complaints about the wood chip site on the property. Xcel Energy and several agencies investigated this complaint and all found that the operation was allowed by the rules and that Xcel was not doing any composting on the site. (Please see the letter from Xcel Energy on page 22, their engineering review of the site starting on page 24, the MPCA inspection report on page 28 and the letter from the MPCA on pages 29 and 30). It is important for the city council, when reviewing this or similar applications, to balance the interests of the applicant, the neighbors and the city as a whole. The proposed facility and changes maximizes the use of existing trees on the site to help screen the existing and proposed equipment from the adjacent properties and streets. The proposed changes and upgrades balance the interests and needs of Xcel Energy in providing electricity to the area and the concerns of the city and neighbors who prefer the facility be screened from their views. Design and Site Issues Site Plan. Driveway and Access Access to the site and equipment would be from the existing driveway that is on old County Road D. The proposed site design does a great job of fitting the new transformer on the property while considering the existing site conditions and limitations. Xcel Energy had to consider several factors when picking the location for the new equipment on the site. These included the existing driveway, site space and the pipelines on the south part of the property. The proposed transformer site maximizes the use of the existing driveway and gravel areas without a need for more ground disturbance. Also, the proposed plan minimizes the amount of site grading and ground disturbance while keeping the new transformer away from the existing pipelines and other utilities. Site Screenina and Landscaoina The existing landscaping and trees around the site help partially screen the facility. The recently completed County Road D, however, has created more visibility of the site. The applicant is not proposing to remove any trees or vegetation with this project. To help screen part of the site, the applicant is proposing to add 10 Austrian Pines to the southeast part of the site (to the northwest of County Road D). (See the plan on page 16.) While this may not be a large number of new trees, the public street right-of-ways, the pipelines and the overhead power lines severely limit where Xcel may plant new trees in the area. Potential Concerns and Other Comments Lighting -The owner is not planning to add any outdoor lighting with this proposal. If Xcel wants to install outdoor lighting in the future, they would have to submit to city staff for approval of a lighting plan. Public Safety -Lieutenant Rabbett reviewed the current proposal and states there are no significant public safety concerns. Fire Safety -Butch Gervais, Fire Marshal, stated he does not have concerns with the proposal. Summary When reviewing a request such as this, it is important for the city to consider the health, safety and welfare of those in the area. The proposed site revision with the addition of the transformer and electrical equipment should meet the requirements for a CUP and should not create any issues for the site or for the area. In addition, it should not have any impact on the adjacent land uses or neighborhood. These factors, along with the fact that the Maplewood police and fire personnel did not note any concerns for this proposal, provide the city a level of assurance that this facility does not pose a public health, safety or welfare risk. COMMISSION ACTION On February 19, 2006, the planning commission recommended approval of the conditional use permit for this facility. Chris Rogers of Xcel Energy supplied city staff with answers to several questions raised at the planning commission meeting. This additional information is on pages 31 and 32. RECOMMENDATION Adopt the resolution on pages 33 and 34. This resolution approves a conditional use permit for Xcel Energy to have and expand the electrical substation and related electrical system operations and a wood chipping and transfer operation on their property at 1480 County Road D. The city bases this approval on the findings required by the ordinance and is subject to the following conditions: 1. All construction and activities on the site shall follow the site and project plans as approved by the city. City staff may approve minor changes to these plans and the city council must approve major changes to the approved plans. 2. Any fence over six feet tall requires a building permit issued by the city. The city building official will require the submittal of a structural plan for the proposed fence approved by a registered engineer with the building permit materials. 3. Xcel Energy must start the installation of the new transformer and associated site work within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 4. The city council shall review this permit in one year. CITIZENS' COMMENTS I surveyed the owners of the 128 properties within 500 feet of this site. All six of the replies, including the City of Vadnais Heights, supported the expansion proposal. REFERENCE INFORMATION SITE DESCRIPTION Site size: 28.8 acres Existing land use: An existing electrical substation SURROUNDING LAND USES North: Property in Vadnais Heights across old County Road D South: Vacant property across new County Road D West: Wetland and drainage complex owned by Ramsey/Washington Watershed East: New County Road D and Ramsey County trail PLANNING Land Use Plan designation: M-1 (light manufacturing) Zoning: M-1 ORDINANCE REQUIREMENTS Section 44-1092 (1) of the Maplewood City Code requires a CUP for any public utility or public facility in any location. Findings for CUP Approval Section 44-1097 (a) states that the city council must base approval of a CUP on nine standards for approval. Refer to findings one through nine in the resolution on pages 33 and 34. APPLICATION DATE The city received the complete CUP application for this request on January 18, 2008. Minnesota Statutes, Section 15.99 requires that the city take action within 60 days of receiving a complete application for a land use proposal, unless the applicant agree to a time extension. In this case, the city should act on this request by March 14, 2008. 4 p:sec 3/Xcel Substation - 2008 Attachments: 1. Applicant's Letter 2. Electric Distribution System Graphic 3. Wood Chip Site Letter 4. Location Map 5. Address Map 6. Property Line/Zoning Map 7. Aerial Photo 8. Proposed Site Plan 9. Planting Plan 10. Project Elevations 11. Project Elevations 12. February 2, 1972 City Council minutes 13. August 9, 2007 letter from Xcel Energy 14. Xcel Energy Engineering Review 15. August 13, 2007 MPCA Inspection Report 16. October 8, 2007 letter from MPCA 17. February 22, 2008 letter from Chris Rogers 18. Conditional Use Permit Resolution 19. Project Plans (separate attachment) 5 Attachment 1 Xcel Energys° 414 Nicollet Mall Minneapolis, Minnesota 55401-7993 January 16, 2008 Mr. Ken Roberts Planner -City of Maplewood 1830 County Road B East Maplewood, MN 55109 Re: Kohiman Lake Substation Expansion -Conditional Use Permit Application Dear Mr. Roberts, Due to increased electrical demand in the Maplewood area, Xcel Energy is proposing to upgrade its Kohlman Lake Substation. We expect to have this upgrade in service by September 1, 2008. There l is a need far additional electrical capacity in this area to relieve overloads on the existing equipment. If Xcel does not address this need soon, customers could experience power outages. In addition to this, Xcel Energy is expecting increased electrical load from St John's Hospital and from new development in the area of Beam Avenue and Highway 61. Adding another 115-13.8 kV transformer and distribution feeders to the existing substation will improve reliability and will meet the load growth demand for the area, as well as allow for additional future growth expansion. Enclosed with this letter, please find a completed Conditional Use Permit Application along with project details for your review. The existing substation, located at 1480 County Road D East, has been in service since the mid 1970's. The substation was originally designed for this expansion on a 28.82-acre parcel owned by Xcel Energy. The original substation configuration included one 115-13.8 kV transformer and one 345-115 kV transformer. In the mid 1990's, the substation was expanded, due to increased electrical demand, including the installation of a second 345-115 kV transformer. The proposed expansion will add a second 115-93.8 kV transformer as described below. The substation expansion will occur within the fenced area of the existing substation and will not require any grading. The existing seven feet high security fence will be replaced with a new eight feet high fence. Maplewood issued a building permit for this fence work on December 20, 2007. Inside the fence, the expansion includes installing a second 115-13.8 kV transformer, four circuit breakers, a switchgear enclosure, disconnect switches, and steel electrical structures. The proximity of the second 115-13.8 kV transformer to the existing 115-13.8 kV transformer will necessitate the installation of a firewal[ between the two transformers. In addition, we will be installing three new distribution feeders that will exit the substation underground. 6 Xcel Energya~ 414 Nicollet Mall Minneapolis, Minnesota 55401-1993 Ken Roberts January 16, 2008 Page two A landscaping plan has been included with the- application. However, per our discussions, Xcel Energy has concerns with adding landscaping due to the proximity of the new County Road D (recently acquired by the City), existing transmission lines, pipelines, and slope. Therefore, the plan limits the plantings to certain areas and may need field adjustments based on existing conditions. There is a need for mare discussions between the City and Xcel Energy about the landscaping requirements and who should bear the costs, as the City now owns the property where landscaping has been suggested. We are not submitting a photometric plan because all lighting for the facilities (existing and proposed) are only used in emergencies. These lights are not used on a nightly basis, but only during emergencies. The substation use is consistent with, and supportive of, the gaols and policies of the comprehensive plan, the Maplewood Zoning Ordinance and of the M-1 zoning District that this facility is located. The substation is an essential service facility required to provide electricity in order to promote and maintain the health, safety, and general welfare of the community. The existing and proposed use of property does not have undue adverse impacts on the use and enjoyment of properties in close proximity, ar on government facilities, services, or improvements. Xcel Energy makes this application in compliance with the City's statutory zoning authority that allows for review of this facility. This review is to ensure that this proposal °will meet the applicable city zoning requirements. However, by this application Xcel Energy does not waive, or subordinate, its right to develop and construct the proposed substation project in order to meet its obligation to provide electrical service pursuant to its utility authority. Please review our application for Conditional Use Permit and all attachments. If you have questions, or need more information, please contact me. We look forward to working with the City of Maplewood on this substation upgrade and expansion. Sincerely, . ~`~ Chris Rogers Siting and Land Rights Agent Xcel Energy 612-330-6078 enclosures Attachment Z ELECTRIC D1ST1~1B~T1~1~1 SYSTEM How the Electric Distribution System Works Power is carried to your home or busyness through an electric distribution system. Electricity is generated at a paver plant and distributed by high voltage transmission lines through various distribution systems until it reaches your home or business. 1. The power plants generate energy and distribute it to substations via high-voltage transmission lines. 2. The transmission lines are used to distribute power to strategically located area substations that may serve one or multiple communities. 3. The substations distribute power to major power 13nes called feeders. 4. A feeder takes power from the substation and distributes it throughout an area serving several hundred to several thousand customers. 5. Taps are lines branching off feeders and typically serve 4Q to 40Q customers, including businesses and residential neighborhoods. 6. Transformers Convert electrical power from high voltage to the lower voltages used in your home or business,A single transformer typically serves 4 to 12 customers through service wires. For outage information or restoration estimates, or to report an electrical disturbance or downed wires, please call 1-500-895.1999. Xcel Energy® P.O.9oK 849 ®2547 Xcal Energy Inc. Denver, CO 80201 Xoel Energy Is a ragissared trademark of Xsal Energy Inc. i-804-09fi-4989 Nar4tern States Paver Company • Minnesota. Nonhem States Powar xcsleaargyaem Cempany • Wiscanstn, Pul+tlc Service Camparry of Colorado end Southwestern Puhlie Service Campeny d161a Xcel Energy 07-06003 CRSIk575 8 1. Power 2. Transmission 3. Serves one 4. Serves 1,5(}0 5. Serves ~. Serves generation structure or multiple to 8,©00. 40 to 4UU 4 to 12 communities customers customers customers Attachment 3 January 18, 2008 Mr. Ken Roberts Planner -City of Maplewood 1830 County Road B East Maplewood, MN 55109 Re: Wood Chip Site adjacent to Kohlman Lake Substation -Maplewood Dear Mr. Roberts, As you are aware, Xcel Energy has a tree trimming and brush transfer site on the Xcel Energy Kohlman Lake Substation property on County Road D. The operation includes the storage and transfer of brush and wood chips generated from vegetation management of Xcel Energy's electric lines within Maplewood and surrounding communities. It is our understanding that the City of Maplewood approved this operation in 1994. Xcel Energy plans to continue this site and operation to meet our vegetation management needs. The vegetation management program is necessary for the continued safe and reliable operation of our electrical facilities in and around Maplewood. The fallowing is a brief explanation of the use and operation of the site. The contractor brings trimming debris from Maplewood and surrounding communities to this site and stages it in a pile in the center of a gravel lot just south of the electrical facilities. It is important to note that Xcel Energy does not accept diseased wood and this operation poses nn negative risks to Maplewood's urban and community forest. Xcel Energy brings a subcontractor to the site three ar four times a year to convert the debris into a wovdchip product that is then trucked off site. Nurseries and biomass power generation stations will often use this woodchip product. Xcel Energy operates several of these tree trimming brush transfer sites across the metro area. Xcel Energy estimates that the use of this staging program has saved millions of our ratepayer's dollars since we began using this and other sites in 1994. The number of employees and vehicles on the transfer site can vary substantially depending on the time of year, annual maintenance schedules and the effects of weather, i.e. storm damage. The contractor uses this site when it makes mast economical sense for Xcel Energy and our ratepayers, When in use, there can be from 1 to 12 cnntractor company trucks staged at the site with an employee count from between 1 and 20 employees. Our employees Typically car-pool to wnrk, sn the personal vehicle count is typically between 1 and 10 vehicles when the site is in use. However, for security reasons, we typically stage vehicles within the substation fence on the north side of our properly and not within the transfer site. At maximum staffing, we could have up to 25 contract vehicles, 50 employees and 30 to 40 personal vehicles spread across our entire property. It is however rare for us to staff to maximum levels in any one given area. Trees, a soil berm covered with woodchips, elevation changes and naturally seeded vegetation all help to contain the transfer site. These boundaries limit the parking of vehicles to the existing gravel areas. Xcel Energy does not intend to increase the current parking space on the tree trimming brush transfer site. Representatives from our Vegetation Management department would be happy to meet with you to review specific questions about this site and the site's importance to Xcel Energy and our ratepayers. Thank you for reviewing these details on the chip site. This information should give you and the city a better understanding of the operation. If you need further details, please do not hesitate to contact me. Sincerely, Chris Rogers Siting and Land Rights Agent Xcel Energy 612-330-6078 TQ Attachment 4 -°°, l 1 1 ! t ~` t 1: t y ,1 1 r i IJ r'; r!. ;, ~' .. r~ 1. ~1 1 r` t }' . ! ~,r F:r~ r~ - --_______ ~. ti ~ } i 1 ~~ ~~, SITE R~ --- ! , ~~ -_ i " . _ COUNTY ROAD D ~' - - t i~ l • ~~ ~I~ t~ HN~s Bu,o - ____ ~; ,° t I I I C , ._ ~~ ~ ~I I I~ -- i )~, f t ~ I ~I ~ 1 t-~ 7 rC ~._ ~ ~} I7°! } i ~ N _. ti _-- _ _ _ ___ - __ _ ------ - -- - - -- -- - - -- ----------------------- I- . ; , i !` __ _ ~ ~ i i i 1a ti~ •If i Location Map 1480 Count~~Road D East Xcel Substation d Attachment 5 .~ ~;' ~_ ~.3 1}l t~ l~f I~ 1 11 [[ ~l E.< l 11 l li ~1 1i \', ~r .~, ~ r_ - Address Map 1480 Count Road D East Xcel Substation COUNTY ROAD D I I ,. 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A performanc bond of $5,000,00_to--guarantee the excavation elevation as proposed and fo road maintenan~~, 3. Subject to conditio dee necessary by the Village Engineer, which would include hours of open ion. (If conditions are felt to be unfaa.r by the applicant, the pe it c be reviewed by Council). 4. No one authoriz to conduct ex vation on the site, except the ap- plicant. 5. Ng trans of titlpe of all or part of th special use permit site Burin the ife of the ermit unless reviewed a approved by the Council, 6, Th Applicant sign an agreement, agreeing to the~bove conditions. S onded by Councilman Haugan. Ayes •-•all, 6, Special-Use Permit (public Utility Facility}-South of County Road D and west of Hazelwood Street (continued from January 20, 1972) - a, Manager Miller stated he had received a letter from Dlorthern States - Power informing the Village that they have met with various officials relative to the drainage and highwa3T construction in the area of their proposed substation site. The Village Engineer stated that the plans for. the highway interchange was not, in fact, the same as those presented to the Village Council. Staff still recommends the setback as provided in the original recommendation. The drainage can be handled,. but it is a misstatement to say that it will not result in radditional problems'. At the request of the County Commission the Metropolitan Council is con- sidering this proposal today and will be providing a recommendation on the proposal. b, Mayor Axdahl asked for further comments by Northern States Power Gary Anderson, representative of Northern States Power Compazzy~ on behalf of the proposed development. He stated that "~.S,P. adhere to the staff conditions, and will work with the Count State and the County. c. Mayor Axdahl asked if there were any persons in the aud~ to be heard regarding this matter. No one was heard, d, Councilwoman Qlson stated she is opposed, based a~.t southerly location, which was indicated Iasi tune, T:b~., and English. Size feels t[~at it' this southerly di.rec~- and English, it is not good. Northern States Power- , four other locations and she questioned if they wo the Council where they were and why this portico? C 1 ~``! C a chi/C ice. /~ inl v7~~•S - 6 - 213 ~•~ ~- T9 e. Cauncil.man Wiegert stated that in regard to the County Road B and English site, he expressed to Northern States Power considerable concern over that, as he is quite. well acquainted with that area. The fact that it is used for children going to school., to him, appears to be one of those attractive nuisances which could cause a problem, Northern States Power called and asked, after hearing his concern, if he wou'id meet with them. He did meet with four representatives and they indicated they-were studying that and did have alternative locations. Mr. Wiegert stated that he indicated his present willingness to vote against that location. That site is not the subject here tonne. That indicates their willingness to work with us. f. Mayor Axdahl asked if Northern States Power did make such a reference that they did have four alternate locations. Gary Anderson stated that they had said two weeks ago that they had looked at various sites, as they usually do; they studied. the areas and chose the County Raad D site and stated the reasons for doing sa. Two of the other sites looked at were north of 69G~, in the White Bear area and the other was east of the railroad tracks. They were ruled out for various reasons, At a later time, in the future, if a southerly sight is utilized, they will appear before Council far a Special Use Permit, g. Councilwoman Olson moved to deny the Special Use Permit for Northern States Power Company for the reasons that esthetically it isnit applicable - .ta the area? Beam Avenue is being constructed fox a deyersified_center ` and this sub station will be at the very point where people will be enter-, ing the area, Motion died far lack of a second. h, Following considerable discussion, Councilman Wiegert moved to approve the Special Use_Permit and introduced the fallowing resol.ution_and moved its ado tion• - -. _ . 72-2-25 WHEREAS, an application was filed with the Council of the Village_of Maplewood by the owner of the following described property, and a hearing was set as provided under Section 915.020 of the Municipal Code of the Village of Maplewood: - Beginning at the Northeast corner of Tract A, Registered Land Survey No. 1S; thence Westerly along the North sine of said Tract A a distance of 985 feet; thence Southerly to a point on the South line of Tract P,, Registered Land Survey No, 15, said point being 735 feet Westerly of the Easterly line of said Tract B as measured along the South line thereof; thence Easterly along the South line of said Tract B to the Easterly line thereof; thence Northerly along the Easterly line of said Tracts A and B to the point of beginning. ~' which has been proposed for Special Use Permit to use the properly upon which to construct an electric power substation - 7 - 2/3 l ~~ 20 ^ J , 4d4-iEREAS, a public hearing was held on .7anuary 20, 1972 at 5;00 P,~~. in the Village Ha11, notice thereof having been duly published in the ' official Village newspaper, and notices of said hearing having been mailed to all propert}' owners of record within 200 feet of the area proposed for Special Clse Permit; and C.~-IEREAS, all objections and recommendations re7.ative thereto were heard by the Village Council; and WIiEREAS, it appears far the best interest of the public that said Special Use Permit be granted; NO*,~, THEREFORE, BE IT RE501,VED BY THE VILLAGE COUNCIL OF MAPLEWOOD, MINNESOTA that the Special Use Permit be granted subject to the following conditions; 1. The Village, County, and State should resolve the needed distances and land areas necessary to revamp the interchange of Highway 51 and i 694 and County Road D realignment; 2. The site plan should be adjusted to acconunodate the street realignment changes; 3. A landscaping plan including implementation of such should be required prior to final occupancy inspection call and approved by the Department of Community Development; 4. A building permit for starting the development shauld be ex- ercised within a specified period of time xahich should be negotiated between the Council and the applicant - but a definite time should be set. No more than l8 months is recommended as a maximum time. Northern States Power Company has indicated in their letter of transmittal that they hope to start by Sept- ember, 1973. 5. The applicant should dedicate 10 feet of right-of-way along the north property line adjacent to County Road A in order to more adequately service the area and site with necessary truck traffic. Any realignment rights-of-way for County Road D should be accomplished through normal. right-of--way acquisition processes and the applicant appxopriatel}= compensated for such. 6. A clearance of 1SO feet setback from County Road D should be required. P.ny new realignment of County Road D should allow for a minimum 1S0 feet setback from the right-of-way far safety and aesthetics purposes. 7, 7~rainage of the site shauld be subject to Village Engineer approval and such shall be secured prior to issuance of any development permits issued by the Village. T5 ld Seconded by Councilman Haugan. Motion carxied. Ayes - Mayor Axdahl, Councilmen Greavu, Haugan and Wiegext. Nay - Councilwoman Olson. - 8 - 2/3 ~~z 21 ' Attachment T3 Lauren G_ Buehler ~ Assrstanf General Counsel ~CCeI ~rr~r~-y~ 122517th Street, Suite 900 Denver, Co $0202-b533 Phone: 303.284.2972 Fax: 303.294.29$8 August 9, 2007 VIA CERTIFIED MAIL Elizabeth A. Sletten 2747 North Clarence Street Maplewood, MN 55109 Re: Kuhlman Lake Substation Dear Ms. Sletten: This letter is written in response to youx letter, dated August 5, 2007, regarding the odor allegedly emanating from Xcel Energy's Kuhlman Lake Substation. Your letter states that there are "oversized piles of decomposing materials" on the substation property, and that Xcel Energy is operating an illegal compostingltrash facility, which has allegedly created a nuisance in violation of a variety of City Ordinances. Xcei Energy takes its responsibility as an environmental steward and goad corporate citizen very seriously. hnmediately upon receiving youx letter, we investigated the substation property. We noted demolition debris, bags of grass clippings, and broken cable spools along the road bordering the substation property to the north. This debris is shown in the photographs included as Attachments 6 and 7 to your letter. Xcel Energy, however, did not generate this debris. The demolition debris appears to be from a home remodeling project. In addition, we have an established program to recycle or scrap our cable spools and we do not dispose of spools on property surrounding the substation. Moreover, the substantial majority of the debris is not even located on Xcel Energy's property. As such, we have no legal obligation to remove the debris. However, as a member of the Maplewood community, we feel it is incumbent upon all of us to help keep the City clean. In this instance, therefore, we will remove the debris and dispose of it in a properly approved landfill. Please note that by doing so, however, we are not accepting any type of on-going obligation to remove debris along the road. There is also a legally permitted wood chipping operation on the substation property, which includes two piles of wood chips. One of the piles of wood chips is visible in the photograph included as Attachment 4 to your letter. The City of Maplewood approved the wood chipping operation in 1994. The wood chips are not decomposing, nor do they emit any odor, other than the smell of freshly chipped wood. The wood chip piles are removed every 2-3 months; the last piles were removed in June 2007. Our investigation has concluded that Xcel Energy is neither operating any type of illegal trash facility nor creating a public nuisance. We are not legally responsible t'or the debris located along the road. In addition, the two wood chip piles that are on our property are permitted and approved by the City of Maplewood. 1n short; the substation property is not the source of the "putrid odor" coming from the northlnortheast of your home. 22 E3izat~eth A. Slet-ten ~'~l~ ~ ~ 207 I~ohls.-r~atz Lake Sul~statioi~ ~ , August ~, zaa7 . . Page 2 Thank you for bringing this matter to our attention. V y truly yours, ~~ ~ ~ f~ ~ r ~' /' ~ l/"" - auren C. Buehler I~~J}/,~/,~p cc: City of Maplewood Greg Copeland, Manager Ken Roberts, Planner Chuck Ahl, Directory Public Works DuWayne Konewko, Staff Liaison Michael Samuelson, Code Enforcement Molly Wellens, Health Officer Saint Paul --Ramsey County Department of Public Health Zack Hansen, Environmental Health Section Manager Mike Crider, Community Environmental Health Manager H. Alan Kantrud, Escl. Minnesota Pollution Control Agency Roberta Wirth, Solid Waste Division Geoffrey Strack, Solid Waste Division Stephen Mikkelson, Information Officer U.S. Environmental Protection Agency, Region 5 Sonja Brooks-Woodard Maplewood City Council Mayor Diana Longrie Rebecca Cava, Council Member Erik Hjelle, Council Member Kathleen Juenemann, Council Member Will Rossbach, Council Metnbex Environmental & Natural Resources Commission James Beardsley Margaret Behrens Carole Lynne Carol Mason Sherrill John Mason Tam Moibi Ginny Yingling Ramsey County Board of Commissioners Tony Bennett, Chau~rnan District 1 Jan Parker, District 2 Janice Rethnan, District 3 Toni Carter, District 4 .Rafael Ortega, District 5 Jim McDonough, District 6 Victoria Reinhardt, District 7 U.S. Representative Michele Bachmann Congresswoman Betty McCollum Senator Charles W. Wiger Tom Gundhoefer, General Counsel 23 Attachment ~4 ~ ' ~~~~ ~~~~in~r~~g Rev~evv c~fi T~rnp~xrary'Vtlcrod ~1Nas~e 6~~g~ F~:~itr~~`. K~hima.n L~~e Sub~~a~c~n, ~~p~ew~~d,, I'~nr~~~.~~a T'h:is report serves as decur~err~tier~ Qf:m~ ~t#e ~risit Q:r:~ Au~u~# ~~, 2~~~ fn #i. Kohlrnan Labe ~u~s#atlori acid my su~seguen~ ~r~gir:eeriri~ review of the wood waste storage si#~:. Tl~e ~r~teriti.o.n: of this. reviel+u iS ~o detei•mi-ie ~~ site's s°uitabtli#y fcr tet~pc~rat~r s~~ra~~ ~~ -~~ste ~nr~:~~ ark ~ii~~ir~~ o~erafi~ns ~ar~dei- the prn~i~oris of the "standing B~nefiio~i use De#erm~r~a~ioi~" as defined i.n l~n I~Ee 7~:5.Z81~Q, ~~.#~ La:~a#~~~~ ~n~ pis:er~~ti~n The feri7por:dry wapd ~uas`te storage area is Iacated it~rnedia#~1;y youth of fi, Koh+lrrran Lake Subs#~#Nor~. TI~o sub~tatQn is wes# cafi it~`~pl~vvood ~r:.eve .{Sete Hwy 61 j Arid south o~ ~Couo#°~ I~o~€t D ~ in IViaplewo~ad, Itllini~esata: ~i~ o~ the wood Waste is ~r~adulterated free trrmrr3l~~s #~a# are c~u# to c. fear the pp~ver lines io the area, The storar~e sic fflc~#print is apprexmafely 1,~ ages !pith #1~e #em.porary wood waste stored its ~e ~enfer of fie :site. A r,~r~Wel aocess road su.rro~pd~ the waste -pile-arid the chipped wand pri~duo~ is stored on fhe East and ;~t~uth perimeter of the. st~ra~e si#e, T'E1.e: arn~~ri# of wavd waste and vuood chips left on tote sate at any one tide is small, less #h~an ~,:~~0 cubic yams:, a°r~d the. waste wood is processed thra~~r~h a wood chp~or or tuh :gander #h~ee ~~ five tirr~es a bear- . TE1:e stfl'r~e sate i:s elevated above the sur~i~t~ridr~:,prape;~t~es ar~d surface water airains av~ay fram fhe stera~e cite tFtrou~ a vegetaf~d buffer aid i~ti~e pe~iri~eter ditches. Tire pe:rirrFeter ditches °route runoff to 'the ue~e#ated lovularid urea located to the sou#h fh'e s#orage site. The ve~efated .puffer gone has a m:inirr~um width of 50 feet on fhe north side ~f fhe site Arid the uui~#th ~s Irt e~ccess=off ~ ~.~ feet s~ the east a.°i~d sou#h side of the ~tora~°e site ~hete wc~od~ chips are stockpiled: A schematic dravviri~ of the safe ar~:d photos taken. durl~:g #I~e ~sit`e visit are encbserl. . Engineern~ Review if is elea~r fha# the. waste wood femperrar~r storage and ch- °ippi:rig cperati~n is in compl-anoe Frith fhe "S#ari~ring B:ortef:ci:al Usk De#ern7Eraaf~on".~s defined in "Beneficial Use of Solid ~llf~ste l~.Tale",1Nn #~u:le 7~~~.2;~~1~,. ~il~p.art ~A. The v-road chips ge~erafie`d at the site are use:~ far heneflcal use by ott7e:rs iii various landscapirSg appl~ca#ioris, The site servers as : .rri~orarjl repository far ttie EXHIBIT 2 ~ Pg bite V`isi~ and engineering; Raview of t~t€: Vll~ocl -1liasta 9t~+rage: ~i~ a~ the ~e~htman l.a~s+~ Sul~st`aton,: i~laple.~roo.d; ~linnesefa. ~+a~te wend, prc~~rides a loeafiion to c~tip the ~v~ed waste ei7d alia~nts fort tempera`rY stn.-rage of tf'~e wood ci'tips until fif~ey are tern:owed-from fih~ site for Y~eneficial use. Rs sefi fortf~ belovu, fine stte. ~e~t`tples ~rifih the iocator~al sfi~rrda'rds ~~fihe Sr~lid 1Naste i~liartagoi•rmerit-Facility Seri:oral Te~hrxcal eq~rrerents (I~1~ I~ufe 7~3' 255°~ and Subp::arts ~, 6 and '~ ~f ~h~ S~aird INasfe~ tgrage standards (M~ R~u1~ ~'f~3,28~~. Loea#i,o:fit Standards ~~n ~ulo ~~~5R255} `f'he storage site. ~levatrc~:rr 'is apr~ir~afieiy g~0 ft at~d is 3$ ft a°ba~e the 9 ~0 year high water ~leua#iart of i~of~lman L~ale~:, ~rvi~ich is ~~~.(~ ft. This lade ~is I~ydraulical;iy tried to a rhairt of iat~es :~Geruais ar~~d Phalen~ that uitirrrately dischaFge into the Mis.sissipiai liver d~u+~r~s~~eam of Sf. P'aui; Minr~es~`~. 1"I~e ~~M~ florid irrsuran~e rate ma~~:n~ for t~~ area. (~omrriu:rtity Nurni~er 27378 C~ also rndleates that the sfiat~a~e bite ls~ n:nt v+iitl~il~ ~ floadpia:ins Based ors tyre LJnIt~.Cf S#a#~s Fi~t~ and`'Wil~l~f~ Service 1/~etlat~d:lnuerttery Map:prig.,-the scfe is also trot Iecated .ih a wefland: The teYriporary ~terag~ afi tfie good vraiste ar~d ti`te periodic stature of fihe chipping operation ~S cr,rtsrdered art "ins'igrtfrcat`~~t activity" fly the 11'F'~A defined as generating less than one lion csf ar~teula#e per year. In addi~~, Qtl~er soroe~ of air arrris~ior~s in the ar~a-a:re rninirrta! anal there aF-e adequate l~'uffier ~flnes a~t~ot~r~d the:etorage fa~il~ty to further rt'iin~t'~i~e part~ulat~-#rar~srt~i~s€~r~ aer~.ss the pra~~rty f~o~radaries:''Tl~~is, :thy site i; rio# snritf~ih ;~ locati~rt v~Yr:ere emissions weuld vicilate°the State's arrl~ier~t air q~rali#y sfiandar~s. SQ1ccf V~1~sfe Sfiotia~e ~tandard;~ ~M~ Ru.le ~t~3,~85j ~eolo of the S°ite; The sfiora~e site appea°rs fio ~o. u~tder~a°'rn by °t°h`e Prairie du Rhein Group, wl~t:ch is a li`rrtestorie that has the ~atentiaf fog hedrooi~ ~r~[utiar~i:rrg and under certain conditions, eeulel .iea~l to ~aC'st features,. There were rio karsfi featu:ros oh~er:.vet: during the srte visit.. the d'~pt~ #~ bedrock l:n the area .is o~er.2QQ feet, uvhiol would :tend to rriitrc~ate: karst 'Features ~pitlg epos°ed .at the grorand s~~fiace: The urteansalfoated aoiis_ are wise outwash :san~s.arr:d gt`avels and ether racial rerr~rtant features:, whci•i vtreauid s[sc~ lief tar rrrini~:ire lcarst features at the graur}d su:ri"ace. Ba,se:tl on fhe site visit and subse~tleht rev~en~; it is detorr~itie~ thafi there are no l~arst features ar~d if is unliiteiy fhat karst f~:etures will fora in the future, which ccauld adversely irn°p-act the funet~anaiity of the storage site. 25 ~~ ~ .Site Visi# and Engineering: Re~riev~r of tY~~'Woad-Vit,~~te ~tc~rag+~ Site at the K~h~t~an Lade Sub~t~ton~ 1Vlagtew~od~ M%n~estata. H d:r~ elv : ~f tf~e;Si~e Based an the i~ams~~r Sail anel t~t~r iJoi~ser~ati~~ ]~istrict ~f~S114~~C?} Surficia:l Hy~°ro~eeiogy rriap, tl~e su_rficial groundwater eleva~on at tl,~ site 'ts at a eEerratidn c~~ apprc~~€irr~~tef~y $$~ ft. The appr~c~~rr~ate grand surtax -eleuatian of the storage area is 9Q{~ ~: Conse~~aently, fhe storage. site is rnrell move tl~e existing water ta_k~.le and ~:~ not subt~ct ~o c~ra~r~dwater interaction with the waste woc~cl: There will fie nf~ltrati~n of ~'recipitati€zrt: fha#' fans wtii~n the storage area. Hc~uve~er~ tt'is my vp°nion that the rate of infiitraticn +nt~ll aflaw'f4r i~dequa:te treafirrlent ~hro~:~h natural .r~tier~~b~i~ti~ ra~~~s~e~ aid rr~eruld rat im~a~t fhb grc~unclvuater in fibs area.. C~~tsitlc water soui°ces arr~ rtat uses] iri the prQC.essirtg o~F ~l~e wc~dd waste ar}~ .dui fo the higher eleva~~ci~ ~oi< tf~e stcrag.e area relative to i:r,e sarronc~lrig g~~~r~~lt ti~e:re is Ida ru:ii vn to tl~~ ~~r~e site.. l3~sed an°the`f~S~l11GD fVl°apping fcr "Senstiv[fy to tl~.e ~late~ Taf3fe ~ys~ern to f?oi°lutic~n", p.uhlisl~ad iri 1 ~~~, tfe s~t~° is within an .area defirtecl as having °~ "fVl:oderate~ sei~slti~it~ i~f•iiel~ it~fe~ ~ relativaly slow rate of arifiitrat~n, ~rvl~`ich woi~(d ~~courage ~ nigh ]sire! cf tre~tr~ent frorra fire natural rn:era-bivfin processes. Site ~urfa~ce. t~`ater 1V~at~a merit. 7f~e topography otthe s~~~ v~rtuaiiy elimirrutes rur~-pry i;c tt~e sforage area. G.c~nseguentty, fF~e am~ou.nt of s~rPace-water r~:gt~iring treatment is ]imifed to fine arnpunt of ptecipitat~~n that falls .ors the ~ ~ acre si~i'ag:~ sifie: Best IVlaiaagoment Practi~e~ (~1Vlf~~ aye ~etng ~'se~ ~afi the ~~t~; for sto~ri~ rivater ~arra~;~me~rt. T'he _ pri~arjr f31VIF'-~ in use at tYie site r~olude the e~ctersve vegetative b~iffers ground the sforage area tQ filter sure rur~ofi:, prat~~tii~~ i:~fiiif~aticit by uir~g tic center of the storage site ~or~ f ire wood wasfe and f~e~'rn~ng the wand: dips aro~a:nd the laerimeter of the. situ. and using perimeter dtei•ting ~ roue surface runvfF`ty tf~e vegetated lawlartd or1 the Sadtii ids of #~~ pr~p~rty fir stprr~ >~afer retention. UVlile there ire no er~r~. sneered Cefentio:n ]~a~iris can thy-prop~rt~y fir ccntair~:ing the r~ii~off frarn a 2~~yea~r.~~ i•icur ~ter~n, tl'ie site confg~rafiora and tl~e 1~MP'~ [~°rid ti~emsel~res tc be at least as effective as use cif a retention faasin for storm water treatment. ,~'rria:r~~rne Cantamirr~ants_~a~~ Qd;or Tha woad ~raste is° farg~ .pieces at wood not sui~ject to wind dispersion, the wood chips ark gene:raliy larger tian'1 inch, and-may be moved -fay fiie wind, i~ut is not subject to signifii~ant ~tsper~[~n, The primary: source of r~vi~d barn particulates 2~ i?g ~ ~i~e Vrslt.~nd ~n~tn~.~r~ng ~v~~~ o~`tti~ Wvc~ci VlTast~ ~t~t`age ~it~ ~t'~h~ [~ati;tt~`tari lake 5iibstatio~i, Maplewood, Mi:n~sirta. would he :during ti~~ ~h~ppin~ process. Ti~is precis-sing is: intermittent and liven the b~iffer area around tt~e vuv~d waste sf~rage site, rrarnirna°{ air bone partieuiates leave the: prc~aert~. Go~e~taertti~, waste wand severs aye not required 'for tYie~ site. Tl~~:re f~ave been s:vr~e complaints ai~~ut odors that have disturi~ed: reside~tiai ir~habltants icing to the area. It is ass~trned. tliaf ti~ese srneiis a:re the result of ~anaerob~ie decompesltion of erganae rt~ifer~~Is. Dr~rirag tine site visit, i walked tl~e er~fil'e perimeter of the sfc~,ra~e area and fhe're w,as no indication cf srne[I ernanatir~~ frarr~ tl•t~ ~yt~eel v~1as1~~. ~~~ to~the trtult~ple c~ippt ev~fs and the rate of ta~rnever o~ the vv~od ship: piles, th~~e i~ ln5uffic"i.enf tie f+~r arraerc~~~ ~ecornpesit'i€an ~f tl-t~ woo: wasfe to begin, since there are ~ °r~~~b~r el' ~~egetafed fouvlarielsCetlarids in the area., it is~ mere likely that odors would I~e:em?rtati.n9 from tl~.4so-sites as a result of anaeroi~ic decomposition. Tina[ ~It~.s re..PTari ~a~ th:e ~a~'lit ~: The site was ft~und tQ be in a ~iear~ and orde~Iy condition durin;g-the site visit. If is the intentiQ~ of i4cel Ene~~Y fio ec~rttinue to rase this fiaoility for rho foreseeahie future: However; i# the site should na longer ~e needed fbr tempar`ary storage Qf v~iooef waste anti wood Mips, all ofi the vuavd we"ste Arid ~irevd ci~ips ~nri11 be rerr~ov~d frorri tl~e site, graded to prermete s°~rfase water drainage and re- vegetate~:. This repo°rt is based era my site visit fa the v~~Qd waste storage site at the Ko~iiiman L..aic~ 5ul3~tatii~:n .and ire reviiv~i of ptabl:iely availabfia technical daeuments fihat serrr~ed as -the basis fior I~~ oonc~slons. After Ce~11e~t of those docurr~en#s and the s`ite~ vis-it, `it is my opinion that tie wocxd waste stprage site at the l~ohiman Lake Suk~sfatian rrteefs:tl~e ir~te:rit at the rules for ma~ag'rng wasfe in accard'a:nce~~rith the: "~tandrrig~ Beneficial Usa i~eterminatiar~~ defiined iri Mn Ruie 7D3~.~8i3(3. i hereby cerfify that this report was prepared by me arrd That I am ~ duly Licensed Professi©nal Enginoer ands. r the laws of the ~tsate cif Minnesota. Charles °~. `Chorrias:, P:~s -LicenS°e NQ. ~8`l 8 Sig nature; -~''~~:: . Date T'. ~'~_ 27 Pg 4 ~~o~~: 5511296-$521 sussEC-r: COMPLAINT--KOHLMAN LAKE SUBSTATION fXCELL ENERGY) On the .afternoon of August 1 ~, 2007, Don Nelson, MPCA, iu~spected the. Kohlmao Lake Substation owned by Xcel Energy and located in Maplewood, Minnesota. The inspection was in response to a complaint of strong odors emanating from an alleged unpermitted compost facility and of fugitive dumping of trash at or near the site. Observed within a locked, secured area were a pile of woody yard waste and a stockpile of wood chips. No odors or mold was noted at or near the site that reflected putrescence of these materials. There was not evidence of composting at the site. The site was used to store woody yard waste for chipping. The chips were relatively new, based on the light color of the~material. No trash was observed on or near the property, including the driveway to the site. Donald Nelson Pollution Control Specialist, Sr. EXli1B17' G Z8 Af'tachlllent T 6 Minnesota Pollution Control Agency 520 Lafayette Road North ~ St. Paul, MN 55155-4194 ~ 651-296-6300 ~ 800-657-3864 ~ 651-282-5332 TTY ~ www.pcastate.mn.us October 8, 2007 Ms. Elizabeth A. Sletten 2747 North Clarence Street Maplewood, MN SS109 RE: Xcel Energy, Kuhlman Lake Substation Dear Ms. Sletten: The Minnesota Pollution Control Agency {MPCA) has received your letter, dated August 31; 2007. -Your letter outlines concerns that you have regarding Xcel Energy's Kuhlman Lake Substation (Facility), in Maplewood, Minnesota. These concerns were originally brought to our attention via your letter dated August S, 2007, and included strong odors, un-permitted composting, and fugitive trash dumping at or near the facility. Several of our staff were subsequently in contact with you and provided information regarding this Facility, by phone and by email. In addition, an inspection of the Facility was conducted by Don Nelson of the MPCA on August 10, 2007. At the time of this inspection, Mr. Nelson noted the presence of woody yard waste and a stockpile of fresh wood chips. No strong or unpleasant odors from the wood were detected by Mr. Nelson. There was no evidence of composting, nor was trash observed at or around the property. You have previously been sent a copy of Mr. Nelson's inspection report. The MPCA has also been in contact with Xce! Energy and Ramsey County to help determine the status of the Facility. The MPCA has concluded its investigation into the Facility. The operations taking place at the Facility are the processing and storage of unadulterated wood prior to beneficial use, in accordance with the standing beneficial use determination (SBUD} for unadulterated wood found in Minn. R. 7035.2860, subp. 4(A}, The MPCA is satisfied that the requirements of Minn. R. 7035.2860, subp. 3, and Minn. R. 7035.2855, subps 2, 6, and 7 are being fulfi.Iled. Per Minn. R. 7035.2855, subp. 7, Xcel Energy is permitted to store the wand at the Facility before it is processed or utilized in accordance with the SBUD described above. Below is a chronology of the MPCA's correspondence with you pertaining to this issue: August 6, 2007: Correspondence indicating that your initial request has been forwarded to the MPCA staff tracking perrrlit by-rule compost facilities. August 6, 2007: Correspondence indicating that the facility does not have permit-by-rule for yard waste composting. August 7, 2007: Correspondence indicating that composting is not taking place at the site and a yard waste compost permit-by-rule is not needed. In this correspondence, the MPCA indicated that this site was operating under the standing beneficial use rules. September 5, 2007: Correspondence reiterating that the facility is not a compost site, but that it is a beneficial use site. September 6, 2007: Correspondence indicating that the MPCA conducted an inspection of the site on August I0, 2007. September 7, 2007: A copy of the MPCA's inspection report was sent. St. Paul ~ Brainerd ~ Detroit Lakes ~ Duluth ~ Mankato ~ Marshall ~ Rochester ~ ~Ilmar ~ Printed on 100°b post-consumer recycled paper 29 -_ Ms. Elizabeth A. Sletten E'age 2 Na further actions ar investigations of this facility are planned 6y the MPCA at this time. Since the facility is not in violation of any state solid waste rules, please direct any operational or other complaints regarding the Facility to Xcel Energy. Sincerely, . ~ Lisa J. Thorvig Division Director Municipal Division LJT7JL;kk cc: 1L Alin K<~i[rucl, City of11~1~~ple~uood Zach Hansen, Ramsey County Lauren Buehler, Xcel Energy Ann Cohen, Assistant Attorney General 30 Attachment 17 February 22, 2008 Mr. Ken Roberts Planner -City of Maplewood 1830 County Road B East Maplewood, MN 55109 Dear Mr. Roberts, Below, please find answers to questions that the Maplewood Planning Commission asked on February 19, 2008 about Xcel Energy's Kohlman Lake Substation upgrade. 1. What is the approximate number of customers that the substation upgrade (transformer and feeder additions) will accommodate? The 3 new feeders will each serve approximately 500-800 customers each when they are put into service. There also will be room for future growth on each of the new feeders as well as the 5 existing feeders after the load is redistributed. 2. Will the three feeder additions be overhead or underground? If the plan is to have them exit the substation underground, the City of Maplewood wants to make sure that our installation work is coordinated with their roadwork. They will be a combination of overhead and underground. They will exit the substation underground and rise to overhead just outside the substation fence. We are currently working with the City of Maplewood to provide a cost estimate to underground the new Kohlman Lake 72 feeder along Hazelwood between County Road D and Beam. A commissioner raised a question as to what immediate area the Kohlman Lake substation feeds. The Kohlman Lake Substation generally serves the area located between County Road E, McKnight Road, Co Road B, and Edgerton Avenue. 4. Our last substation upgrade took place in the mid-1990s. The planning commission questioned us on how far out we plan for upgrades. The current substation expansion will have the capability for 2 additional feeders in the future, as they are required. We expect the Substation to meet capacity requirements in the area for more than 15 years unless there are large, unforeseen load additions or redevelopment. 31 The planning commission members asked whether Xcel took into account the near-term developments with this expansion (for instance, the Legacy town home developments)? All development that Xcel was aware of was taken into consideration as well as the redevelopment potential of the area. This includes the Legacy town homes, Costco and the old golf course area, etc. If you need further clarification on any of these answers, please feel free to contact me. Sincerely, Chris Rogers Siting and Land Rights Agent 612-330-6078 Christopher.c.rogers@xcelenergy.com 32 Attachment 18 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mr. Chris Rogers, representing Xcel Energy, applied to Maplewood for a conditional use permit for the expansion of the existing electrical substation and for a wood chipping and transfer operation at 1480 County Road D. WHEREAS, this permit applies to the property on the south side of old County Road D and north and west of new County Road D in Maplewood. The legal description is: Registered Land Survey 262, Subject to Roads, Tract A (PIN 03-29-22-21-0002) WHEREAS, the history of this conditional use permit is as follows: 1. On February 2, 1972, the Maplewood City Council approved a special use permit for NSP (Northern States Power) to construct an electrical substation on the subject property. 2. On February 19, 2008, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit. 3. On March 10, 2008, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 33 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. All construction and activities on the site shall follow the site and project plans as approved by the city. City staff may approve minor changes to these plans and the city council must approve major changes to the approved plans. 2. Any fence over six feet tall requires a building permit issued by the city. The city building official will require the submittal of a structural plan for the proposed fence approved by a registered engineer with the building permit materials. 3. The proposed outdoor storage area and site work must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 4. The city council shall review this permit in one year. The Maplewood City Council approved this resolution on , 2008. 34 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, FEBRUARY 19, 2008 I. CALL TO ORDER Chairperson Fischer called the meeting to order at 7:00 p.m. II. ROLL CALL Vice-Chairperson Tushar Desai Present Chairperson Lorraine Fischer Present Commissioner Harland Hess Present Commissioner Gary Pearson Present Commissioner Dale Trippler Present Commissioner Joe Walton Absent Commissioner Jeremy Yarwood Absent Commissioner Robert Martin Absent Commissioner Joseph Boeser Present Staff Present: Ken Roberts, Planner Tom Ekstrand, City Planner III. APPROVAL OF AGENDA Commissioner Pearson moved to approve the agenda as presented. Commissioner Hess seconded Ayes -all The motion passed. V. PUBLIC HEARING 7:00 p.m. Conditional Use Permit - Xcel Energy Electrical Substation (1480 County Road D) Planner Ken Roberts presented the staff report regarding the proposed by Xcel Energy to changes the existing electrical substation. Mr. Roberts explained the proposal is to add another transformer and electrical distribution feeders to the existing site. Chris Rogers was present representing Xcel Energy and spoke on the need for the changes to their electrical substation due to overloads on the system from the added growth in the Highway 61 and Beam Avenue commercial and residential areas. Mr. Rogers clarified that there will be three new feeders with this project. Commissioner Hess questioned whether any feeder lines would be added. Mr. Rogers responded that feeder lines would be added and referred this to Caroline Peterson for additional information. Caroline Peterson, substation engineer for Xcel Energy, explained the feeders will be brought out of the station underground, but she did not know if they would continue underground from there. Mr. Hess responded that he hoped this excavation of the underground lines could be coordinated with other ongoing development in the area. Planning Commission -2- Minutes of 02-19-08 Commissioner Boeser said he thinks the roads in this area have been completed, but the parking lots are not yet done. Commissioner Fischer asked Mr. Rogers if there was any problem with any of the conditions of the staff recommendation. Mr. Rogers replied no. The public hearing was opened for comments from the public. Elizabeth Sletten, 2747 Clarence Street North, said she has asked the city for a copy of the conditional use permit related to the wood chip site on the Xcel Energy site and she has not received it. Ms. Sletten referred to the Ramsey County compost site on Beam Avenue that was closed by the city council in 2000. There were no further comments from the public; the public hearing was closed. The commission discussed this wood chip site as opposed to the past Ramsey County compost site. Commissioner Fischer asked staff if there are odors coming from other sites in this area. Staff responded that he has not personally received any complaints. Commissioner Boeser mentioned that he has lived in this area for the past two years and has not smelled any strange odors in that area. Commissioner Trippler moved to adopt the resolution approving a conditional use permit for Xcel Energy to have and expand the electrical substation and related electrical system operations and a wood chipping and transfer operation on their property at 1480 County Road D. The city bases this approval on the findings required by the ordinance and is subject to the following conditions: 1. All construction and activities on the site shall follow the site and project plans as approved by the city. City staff may approve minor changes to these plans and the city council must approve major changes to the approved plans. 2. Any fence over six feet tall requires a building permit issued by the city. The city building official will require the submittal of a structural plan for the proposed fence approved by a registered engineer with the building permit materials. 3. Xcel Energy must start the installation of the new transformer and associated site work within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 4. The city council shall review this permit in one year. Commissioner Pearson seconded Ayes -all The motion passed. Agenda Item L4 MEMORANDUM TO: Acting City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Legacy Village Rental Townhomes/Executive Offices/Retail Site Design Revisions DATE: February 25, 2008 INTRODUCTION Requests Frank Janes, with the Hartford Group, master developer of Legacy Village, wishes to discuss with the city council alternative use and design ideas for the undeveloped portions of Legacy Village. Mr. Janes is proposing changes to two sites. The first site was originally approved to be rental townhomes/executive office suites at the southwest corner of Kennard Street and County Road D. The second site is the retail area west of Ashley Furniture south of County Road D. Refer to the attachments. Rental Townhomes and Executive Offices Site The PUD (planned unit development) approved townhomes and an office building on these 14 acres. The approved townhome layout was for 91 units. The applicant is now suggesting, solely for discussion purposes and for the council's comment, a revised layout that would consist of: • Afour-story, 113-room hotel • A three-story, 49 unit multi-family housing structure (rental or ownership not defined) • An 18-unit townhome project • A 15,500-square-foot day care facility Mr. Janes has stated that "given the negative state of the residential market and the inventory of existing townhomes in Legacy Village, we have some alternative uses that we believe could be developed presently and still work in the overall development." At the planning commission meeting, Mr. Janes pointed out that this site is not being proposed immediately for redesign. He is just seeking council input for some alternative ideas. The more pressing matter is the retail site which Mr. Janes explains is ready for development with some needed changes. Multi-tenant Retail Site Mr. Janes has presented two alternatives for this site. One is a 17,980-square-foot retail/commercial center. The main difference with the proposed layout and the approved one is that the building would be placed on the south side of the site near Village Trail East, not near County Road D with a reduced front setback. The second alternative for this site is atwo-building design. This alternative has a stand-alone 1,728-square-foot restaurant and a 10,400-square-foot retail/commercial center. Mr. Janes presented his alternatives to the planning commission on February 19, 2008 for their comment and will do the same with the city council. If the city council finds these revisions favorable, he would then submit the required application materials for formal review by the city. BAC KG RO U N D July 14, 2003: The city council approved the Legacy Village PUD, comprehensive plan amendment, tax-abatement plan and preliminary plat for Legacy Village. Legacy Village Development Status Since the council approved the Legacy Village PUD, the following projects have been approved or built: • Heritage Square Townhomes (220 units) • Heritage Square 2nd Addition (81 units) • Wyngate Rental Townhomes (50 units) • Ashley Furniture • Kennard Professional Building (east half of this site still to be developed) • Maplewood Sculpture Park • Legacy Shoppes Retail (design plans approved, but no building permit pulled) • Ramsey County Library • Seniors Apartment (116 units, approved and construction pending) DISCUSSION Retail Site/Reduced front setbacks The common element in place throughout Legacy Village (with the exception of the Ramsey County Library) is that of reduced front setbacks. These reduced front setbacks were intended to give the aesthetic, neighborhood community feel to the pedestrian- friendly, walkable nature of Legacy Village. Parking lots were conditioned by the PUD to be behind buildings and not be the prominent feature from the street view. With the Retail Site, the alternative of flipping of the parking lot and building is the main change to that site plan. The second alternative, with the two buildings, finds a compromise to orientation to the far south side of the site. This would eliminate the potential of Village Trail East becoming avehicle-delivery area for the businesses within the building. 2 Hotel/Multi-family/Day Care Site This site, to a large degree, puts parking between the streets and the buildings, or at least, with the 49-unit multi-family building, pulls the structure substantially back from Hazelwood Street. COMMITTEE ACTIONS February 19, 2008: The planning commission reviewed the applicant's proposed revisions and gave their comments. The planning commission did not like the hotel concept and some did not like the departure from the reduced-front-setback concept. This was especially true for much of the larger westerly piece west of Kennard Street. They were split on the retail site. Some found a benefit to moving the retail building away from County Road D. Some felt that atwo-building concept on the retail site would allow for containment of delivery activity to the site as opposed to the one-building concept with the building set close to the private road to the south. That would encourage the use of that road for material deliveries. SUMMARY These plans are all conceptual. Therefore, staff has not performed a full, in-depth review and has no recommendation. As stated, the purpose of this submittal it to get informal comments and direction from the council prior to a complete, formal submittal. Staff's initial reaction to these changes is that the hotel is not compatible with the nearby multi-family housing. Not only because of its use, but also due to its size, height and lighting needs (I'd expect, like other hotels/motels, that all-night site lighting is necessary). The other major change is refraining from the reduced-front-setback goal of the Legacy Village PUD. Staff cannot say that this change would alter or hurt the "look and feel" of Legacy Village as a whole, but it would be a definite change from the originally-desired plan. Process If the council likes the applicant's alternative layout, Mr. Janes would have to submit the necessary applications for city council, planning commission and community design review board review of the PUD revision and design changes. p:sec 3\Legacy TH & Retail Alternatives 2 08 to CC Attachments: 1. Location Map 2. Original Legacy Village PUD Concept Development Plan 3. Approved Townhome Development Plans 4. Approved Legacy Shoppes Retail Strip Center Plans 5. Proposed "Townhome Site" Revisions 6. Proposed Retail Strip Center Revision #1 7. 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J ~Jf~ -~ BIL~ANE ~J l - -- - ,,, _ _ - 1~ ~= - - ~ _-~' N b O II ~_ (~ ~_ O I I ~ ~~ Z ~~ lo~~ ~~ ~ :~ I N O N N IV 0 N N N N O O U1 UJ 3 MINUTES Attachment 8 MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, July 14, 2003 Council Chambers, Municipal Building Meeting No. 03-14 Councilmember Wasiluk moved to adopt the following resolution approving a conditional use permit for the proposed Legac~ge on the south side of County Road D between Southlawn Drive and Hazelwood Street: RESOLUTION 03-07-129 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, the Hartford Group, Inc. applied for a conditional use permit for a planned unit development to develop amulti-use development called Legacy Village. WHEREAS, this permit applies to the property located on the south side of County Road D between Southlawn Drive and Hazelwood Street. The legal description is: Dorle Park, Lots 1-8, 14, 15, 18, 29-36, Block 2 and Except the West 10 acres, the North ~/z of the Northeast ~/4 in Section 3, Township 29, Range 22 (Subject to roads and easements). WHEREAS, the history of this conditional use permit is as follows: 1. On July 7, 2003 the planning commission recommended that the city council approve this permit. 2. The city council held a public hearing on July 14, 2003. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, City Counci107-14-03 fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to these code requirements: • All construction shall follow the site plan that the city stamped June 12, 2003. The Director of Community Development may approve minor changes. • The proposed construction must be substantially started or the proposed use utilized within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. • The city council shall review this permit in one year. Approval is also subject to the following conditions: 1) Rental Townhomes and Office/Clubhouse: a. The project will be constructed according to the plans from Hartford Group dated 6/2/03 in all details, except as specifically modified by these conditions; b. A sidewalk will be provided continuously on the north or west side of Street A between Kennard Street and Hazelwood Drive, including the segment between the office/clubhouse parking lot and townhome buildings 11 and 12; c. Sidewalk connections will be added connecting the power line trail to the curb of Street A opposite townhome buildings 6 and 8; d. The sidewalks serving the fronts of townhome buildings 13, 16, 17, 18, 19, and 20 will be extended south to connect with the power line trail; City Counci107-14-03 e. Street B and Street C serving the townhomes will be constructed in their entirety with the townhomes, regardless of the status of the multi-family and commercial parcels to the east; f. Parking spaces will be provided at the ends of the driveways at the rear of buildings 1, 2, 3 and 4; 15/16; 19/20; 21/22; and 25/26, and sidewalks will be provided from those parking spaces connecting to the front sidewalks of each of those buildings; g. The infiltration trenches on the south sides of buildings 13/14, 15/16, and 19/20 will be modified to accommodate a revised alignment for the power line trail, provided that reasonable grades are provided for the trail and any sidewalks connecting to it, and approval of the city engineer concerning the size and function of the trenches; h. A 6'-wide sidewalk should be provided if at all possible on the south side of County Road D for the entire length of the project from Hazelwood Drive to Southlawn Drive, through continued discussion between the city and Hartford, focusing on exact sidewalk width, location, and right-of--way needs for turn lanes and other features of the County Road D project; i. A sidewalk will be provided on the south side of County Road D and sidewalks will be provided out to that sidewalk from the north side of buildings 1, 4, 21, 22, 23, 24, and 25, as well as to the clubhouse front entry and the clubhouse parking lot; j. The grades of the power line trail and all sidewalks will meet ADA guidelines for slope; k. Overstory trees will be planted along both sides of Street A at an average of 30'-40' on center instead of the average 70' spacing shown on the plans; 1. Overstory trees will be planted along both sides of Street B and on the west side of Street C at an average of 30'-40' on center instead of the sometimes 100' spacing shown on the plans, such additional tree islands to be coordinated with modified parking bays that might be added to this street; m. Overstory trees will be planted along both sides of Kennard Street in front of the townhomes at an average of 30'-40' on center instead of the average 50'-80' spacing shown on the plans; n. The curve in the middle of Street A opposite buildings 10 and 12 will be flattened as much as possible to limit headlights aimed into the front of the units; o. Front building setbacks (clubhouse and buildings 1, 4, 5, 14, 15, 21, 22, 23, 24, 25, and 26) to Hazelwood Drive, Kennard Street, and County Road D that are less than required by the Zoning Code are specifically approved within this PUD as shown on the site plan, down to a minimum of 5' for the clubhouse and 15' for the townhome buildings, in order to enhance the urban character of the streets and intersections; p. Side yard building setbacks for all buildings that are less than required by the Zoning Code are specifically approved within this PUD as shown on the site plan; q. Visitor parking spaces for the rental townhomes will be added or modified as follows: City Counci107-14-03 Parking spaces will be added so there is a total of at least 48 spaces on the west side of Kennard and at least 51 spaces on the east side of Kennard, such that the front door of no unit is more than 200 feet from a group of at least 5 spaces. ii. Street A will be widened to 26' curb-to-curb and on-street parallel parking will be added along the north and west sides of the street except for within 100' of the pavement of Hazelwood Drive and Kennard Street. iii. The private drive immediately south of buildings 2 and 3 will be widened to 26' curb-to-curb and on-street parallel parking will be added along the north side of the drive. iv. Parking areas will be added behind buildings 1 and 4 where the driveway abuts the ponding area, consistent with the recommendation of the city engineer on providing adequate grading and functioning of the pond. v. Parking areas will be added behind buildings 15/16, 19/20, 21/22, and 25/26 to meet the parking and distance criteria cited here. vi. Street B will be widened to 26' curb-to-curb and parallel parking will be added along the north and west sides of the street, or additional angled parking will be added to meet the criteria for parking spaces cited here. r. The parking lot for the clubhouse/office building will be modified to add "proof of parking" spaces in the green area north and east of the swimming pool, for a total of 91 spaces possible in the lot. Such spaces will only be constructed if the owner believes they are needed, or if they are needed in the future to address parking problems at the building in the opinion of the community development director, who can order the spaces to be constructed. Such spaces will maintain a sidewalk connection between the swimming pool and clubhouse building in an island in the middle of the parking bays as shown on the plans; An easement over the power line trail on this parcel will be provided to the city for access and maintenance. 2) RetaiUCommercial (Outlot A): a. The retaiUcommercial site is planned in concept only within the PUD and will come in for design review and approval at a later date, but the use is allowed as long as the provisions of the BC zoning district and conditions outlined here are met; b. The building(s) on the retaiUcommercial site should be sited on the north side of the parcel within 15' of the County Road Dright-of--way with all parking to the south; c. The applicant shall submit a comprehensive sign plan. One criteria to be established, however, is that pylon signs shall not be allowed. Monument signs maybe allowed, but shall not exceed 12 feet in height; d. The architectural character and exterior building materials must be in keeping with the adjacent townhomes and other buildings if present; City Counci107-14-03 e. Access to the site will be off the east leg of the roundabout and another access drive off Street C between the roundabout and County Road D; and to County Road D at a shared driveway with the adjacent furniture store site; f. All ground-mounted and roof-mounted mechanical equipment shall be screened according to ordinance; g. Overstory trees must be planted along the south side of the extension of Street B at an average of 30'-40' on center. h. Adequate separation, buffering and screening must be provided for the multi-family residential units from the front doors, parking areas, loading areas, and mechanical equipment of this commercial building; 3) The Legacy Village site as a whole: a. The applicant shall dedicate wetland-protection buffers around each wetland within this development. The width of each buffer shall be according to each wetlands classification as determined by the Ramsey-Washington Metro Watershed District. These buffers shall be dedicated to the City of Maplewood and shall be dedicated to the city prior to the issuance of the first building permit for this development. b. The applicant shall install wetland-protection buffer signs around each wetland buffer. These signs shall state "there shall be no mowing, cutting, filling or dumping beyond this point." c. The community design review board shall review the landscape plans using the criteria herein as a guide. d. The architectural plans for all buildings in Legacy Village are subject to the approval of the community design review board. e. The grading, drainage, erosion control, utility and roadway plans (public and private) are subject to the approval of the city engineer. f. The applicant shall meet the tree-replacement/tree-preservation requirements of the Maplewood Code of Ordinances. g. The city will be strictly enforcing the 7 p.m. to 7 a.m. no-noise requirement and strictly enforcing dust-control efforts for all phases of this development. h. The applicant shall coordinate the installation of the sidewalk along the County Road D alignment with the city engineer. Seconded by Councilmember Koppen Ayes-Mayor Cardinal, City Counci107-14-03 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, FEBRUARY 19, 2008 V. NEW BUSINESS a. Concept Plan Review -Legacy Village PUD Changes (Kennard Street and County Road D) 1. Rental Town House Site (Legacy Parkway -Kennard Street to Hazelwood) 2. Retail Site (Flandrau Street and County Road D) City planner Tom Ekstrand gave a brief presentation explaining that representatives of the Hartford Group wish to discuss with the commission alternative use and design ideas for the undeveloped areas of Legacy Village. Mr. Ekstrand said this item has been brought before the commission for discussion only and staff will not need a recommendation this evening. Mr. Ekstrand introduced Frank Janes of Hartford Group. Frank Janes addressed the commission and explained that Hartford Group is looking for informal discussion with the commission regarding the possible alternative use and design for the undeveloped area of Legacy Village. Mr. Janes explained to the commission the Hartford Group's possible commercial site development revisions. Mr. Todd Geller of Victory Capital Corporation explained that this corporation currently owns and manages about 600,000 square feet of retail, industrial and office space. Mr. Geller said Victory Capital Corporation expressed concern with the back of the building on County Road D, but did move forward with a purchase agreement. Mr. Geller explained the following design concerns with the building rear facing County Road D: 1) signage on both sides of the building, 2) delivery and loading in the front of the building, 3) security issues due to the parking lot being shielded from County Road D, 4) trash collection from the opposite side of the parking lot from the building, 5) car traffic lighting disturbance, 6) existing design does not allow for adrive-through, 7) facade is designed with four fronts of glass making a restaurant or coffee shop use with a kitchen or storage in the back nearly impossible. Commissioner Desai said he does not have a problem with this design of flipping the building and feels it may be an improvement for the neighboring townhomes. Commissioner Hess said he also feels the revised retail/commercial design makes sense. Mr. Janes explained that the style for the proposed building would be very similar to the approved plan. Commissioner Pearson questioned how the delivery and loading is proposed for the new design. Mr. Janes explained that the new design is not perfect due to grade constraints, but the new design allows for deliveries in the area of the drive-through. Commissioner Pearson suggested that an area for the trucks to pull off of the roadway for deliveries should be considered. Mr. Pearson also was concerned about the poor soils in the area where the hotel would be located. Patrick Sarver, director of development for Hartford Group, said the current design allows two 12-foot travel lanes and a 6-foot parking aisle along the southern part of Village Trail East. Mr. Sarver explained that Hartford felt these areas could be used for delivery parking for short periods of time. Commissioner Boeser said that he likes the design of flipping the building, but was not in favor of parking the trucks in front of the townhomes. Mr. Boeser said he does not like the entry on Village Trail East, because that allows commercial traffic to use that road. Mr. Boeser suggested blocking off Village Trail East completely to control commercial traffic in the residential area and having entrances on both County Road D and Flandrau. Planning Commission -2- Minutes of 02-19-08 Mr. Sarver responded that in order to be sensitive to the private drives in the area, the commercial drive and Village Drive East were positioned to handle the Ashley Furniture truck traffic for deliveries. Mr. Sarver said that Ashley Furniture has legal access to these roads. The commission discussed the traffic congestion in this area with Hartford Group's representatives. Commissioner Trippler was concerned that the continuity of the design of the Legacy area be maintained and encouraged the developer to preserve the established design. Mr. Trippler did not feel that flipping the building would improve the truck access or parking for deliveries. Mr. Trippler agreed with Mr. Pearson that there may be poor soils in the proposed site of the four-story hotel location. Commissioner Pearson mentioned the need for recreational facilities in the residential part of the development. Mr. Janes thanked the commission for their comments on the commercial proposal and proceeded to explain plans for the residential development. Mr. Janes explained that due to the current housing market, townhomes are no longer a viable product and therefore, the developer is instead proposing to build a rental apartment building. Mr. Janes said that the developer proposes to retain as many of the existing trees as possible. Commissioner Boeser commented that the plans for the childcare facility are a good choice for that area, but he does not think the plan for afour-story hotel fits in with the surrounding area. Mr. Boeser said that with the proposed hotel and apartments buildings and parking lots, he is concerned with maintaining the existing trees on that site. Mr. Boeser questioned the developer about plans for maintaining the overall look of the development. Mr. Janes said there is a two-acre parcel in the residential part of the project that will be dedicated to the city for development of a children's play area. Commissioner Trippler encouraged the developer to rotate the childcare facility ninety degrees to align the facility east and west on County Road D, with the parking lot located south of the facility. Staff commented that this might move the play area from behind the building and negatively locate it to the street side of the building. Mr. Trippler said he would like to see the hotel building limited to three stories and suggested the four-story hotel be revised to three stories to better the fit the style of the neighborhood. Mr. Janes thanked the commission for their comments and said that they would make revisions to the plans. Agenda Item L5 MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: Larry Farr, Chief Building Engineer SUBJECT: MCC Thermo-Dyne Repair and Payment DATE: March 10, 2008 City Council Meeting INTRODUCTION The Maplewood Community Center (MCC) has many pieces of mechanical equipment that control the MCC facility temperature, cycle in fresh air, and control the Aquatic area environment. These include six air handler units, one Thermo-Dyne unit, several exhaust units and related motors and controls. BACKGROUND With the MCC being 14 years old, it has been experiencing more frequent mechanical equipment repair and failures. The city needs to have the mechanical equipment running at all times so the facility can operate and so the environment in the building is safe. Starting in July of 2007 through the end of October 2007 it was discovered that the Thermo-Dyne unit that controls the aquatic area environment had a compressor failure and multiple other issues. It was determined that these needed immediate attention and repair. Cramer Trane did the repair work necessary and worked with the compressor supplier to get the compressor only covered under warranty. This took a long time and many phone discussions to resolve. The total expenses for the project is listed on the two attached invoices. Invoice 1 (attachment 1) is $8,396.66; and Invoice 2 (attachment 2) is $12,889.27; the combined total is $21,285.93. DISCUSSION Staff had only one contractor (Cramer Trane) working on this project because of a conflict with Thermo-Dyne who originally installed the compressor and their refusal to work on the unit. During this time, Cramer Trane was sold to Trane as a whole and then Trane was purchased by Ingersoll Rand. These ownership changes put the Trane Company finance department in confusion and the total amount for this project was unknown until the invoice dated February 5, 2008 was received. I have reviewed the statements; works performed and agree with the dollar amount owed. This was not brought to the City Council earlier as there were small amounts that added up to the larger amount that was planned to be expensed in the operating budget. (see attached Invoices /documentation) RECOMMENDATION Staff is requesting City Council approval to transfer $21,285.93 from the City Surplus Fund to 602-614-4430 Repair and Maintenance of Equipment. This is to pay Trane for their services, equipment purchased, and labor performed at the MCC in 2007. My documents/community center/MCC Thermo-Dyne repair 07 Attachments 1. Trane Invoice /Work Orders 2. Trane Invoice /Work Orders ~~013ys.i!s Attachment 1 Invoice: SVC018821 T,~'~~1fE® Invoice Date: 2/5/2008 Customer PO: Larry Farr Customer ID: MAP429 5916 Pleasant Avenue South, Minneapolis, MN 55419 Service Call ID: 0707-0590 PHONE (612) 861-7232 FAX (612) 861-7827 Salesperson ID: MUL01 Page: 1 Due Upon Receipt Bill To: Maplewood, City Of 1902 E County Rd B Maplewood, MN 55109 Description of Work: Location Of Work: Maplewood Community Center 2100 White Bear Ave Maplewood, MN 55109 8/10/07 - 9/13/07 Leak checked Poolpak unit and found several leaks. Repaired leak at expansion valve, liquid line solenoid valve, discharge gasket on compressor, and soldered joint on oil seperator. Installed pressure tap on water side of the serpentine coils to check for refrigerant leaks. Removed oil from compressor. Recovered refrigerant from receiver and leak checked. Found and repaired two additional leaks. Pulled vacuum and recharged with recovered refrigerant. Troubleshot control circuit for 1st stage compressor and found defective Danfoss circuit board. Changed oil in compressor. Pulled oil sample for analysis. Installed new Danfoss circuit board and replaced fuse on board. Removed debris from liquid line drier. Labor: $5,231.25 1.00 Each Dry Nitrogen Refill $14.85 1.00 Each Oil Tap $10.74 2.00 Each Drier Acid Core $169.55 1.00 Each Micro Board $1,980.00 1.00 Each Freight Charges $5.89 1.00 Each Oil Sample Analysis $65.00 10.00 Each R22 Refrigerant $72.00 1.00 Each Misc. Truck Materials $490.36 1.00 Each Rebuild Kit $133.52 1.00 Each Fuse $16.50 Other: TRIP CHARGE $52.00 Recovery Unit Rental $120.00 Vacuum Pump Rental $35.00 Subtotal $8,396.66 Taxes $0.00 Invoice Total 58,396.66 09/13/2007 05:53 5072537414 •JIM DOLEZAL PAGE 05 Cramer Building Services ~"~~• ~ ~~ S'lib Pira.wnt Ave. S~w1}~ MinpewpaNa, M{nnPimta 5saly ~efVIC@ WOfk OCd@~ Authorized warranty Service , 16121!!61.72.92 Fax !6111 tl71.7tl27 _ Cramer Building Services 5916 Pleasant Ave. South Minneapolis, Minnesota 55419 • (612) 861-7232 Fax (612) 871-7827 Service Work Order TRA/VE' Authorized Warranty Se Facility: W ~~ , Address Page of Contac • G /Y1 Unit # ~, Unit # Unit # Phone: Call ~ ~- ~ li Cust. PO Model # (12 Digits) ~~(~ ~(~(~~'~~' Serial # f ~ ~~~ Model # (12 Digits) Seria{ # Model # 12 Di its Serial # Problem or Scope: qty Material Used Source Description of Work ~~" ' d ~ .~' S, U 't ~r. C~.. SL 1 ~ ~--~ 3 m v~ ~~ ~ RECOMMENDATIONS ENVIRONMENTAL CHECK REMOVED OIL Type Oty ^ Left on site ^ Removed from site REFRIGERANT RECOVERY EQUIPMENT Refrig. Added Y/N #s Recovery Unit # Leaks Y/N Repaired Y/N Recovery Tank # Refrig. Recovered Y/N Refrigerant Type: R11 8123 R22 R134A Other METHOD OF LEAK DET. Amount of Refrig. Recovered #s ^ Pressure ^ Electronic Factory Refrig. Circuit Charge: Standing Vacuum Date Time Started Time Finis hed 1.0 Time Travel Time 1.5 Time 2.0 Time ~~ Work Status ^ Complete rtial Customer Title ~ Service Tec iician Cramer Building Services 5916 Pleasant Ave. South Minneapolis, Minnesota 55419 (612) 861-7232 Fax (612) 871-7827 Service Work Order ~~- 1 ~' Authorized Warranty Service Facility: Page of Address Phone: Contac • Call # Q~-- O Cust. PO Unit # Model # (12 Digits) ~ X Serial # r'Q (~ Unit # Model # (12 Digits) Serial # Unit # Model # 12 Di its Serial # Problem or Scope: ~-- f17L_ oty Material Used So rce Description of Work .SJ - -Q~' } 0 ~ ,~ ~ ~ O 3 ~ ~ -}~ +~ ~- tY ~~ -~ u u c.Zrc.~ ~ ~ ~ ~' . ., S'So ~ Cs r-~ RE OM EN ATIO S r- ,,-- i'1.~- 0~ ~ C~~ ENVIRONM TAL CHECK REFRIGERANT Refrig Qdded Y/N #s RECOVERY EQUIPMENT R U it # T e EMO VFW OIL YP gyp(-~~-,-era- QtY . LeaksQ/N Repairgd~N Refrig. Recoverec~,N n ecovery Recovery Tank # ~ Refrigerant Type: R11 R123 R22 ~ _~ ^ Left on ite Removed from site METHOD OF LEAK DET. ~ Pressure E e tonic anding Vacuum R134A Other Amount of Refrig. Recovered #s Factory Refrig. Circuit Charge: D to Time Started Time Finis hed 1.0 Time Travel Time 1.5 Time 2.0 Time lp ~~ Work Status ^ Complete artial . Customer Title D Service Technician 09/20/2007 07:19 5072537014 ' (:ramer Suildin~ Services tyt(. vte*9~nt /We. ~auth Mlnntypali.. f+rlinne~ala 5W19 (6121 8l.1-7232 Fsx (612) 871-7827 .JIM D(]LEZAL Service Work Order PAhE 02 ~"~"A11~i!a` _p Authorized Warr~nt)C..$ervice Facility Address Page`.,~of -_•_ Contac • Unit # Unit ll .. Unil # Call del # (12 Digits) Model. #:(12.faigits) Modet•# 12 Di its - Phone: YD Cust. PO Serial # Serial ~- Serial # - - Problem or 5cnpe: Oty Matefial Usad.. Source. Description of Work ~Q ;~ RECOMMENDATIONS ~ ~ '~ ~ •' " ""' ENVINONMENTAL~CMECK ._ REMOVED OlL ~ _. __...._ . TYPe _.._... ' Qt REFRIGERANT Refrig. Add6d. Y!N„ ,. _ tts Leaks Y!N Repaired Y!N Refrig. Recovered Y!N ~ RECOVERY EQUIPMENT`- °•• • -• Recovery Unit N -____ _ _ Recovery Tank # ~------• ---- --• ---••- -~-- ----_ Relrigerant Type Rt 1 ___, Rt23 _ - R22 • --•• R y -•----.-..._.. ~. ! Left on site ~ ]Removed from site METHOD OF LEAK DET. ^• Pressure Electronic ~ ~--~ ~ ~ Standmy Vacuum _~_ _ 1.34A ..._._•_..Other __...... _... Amount of R61rig. Recovered •,•._ __•-• _#s Fecto Refri Circuit Char p '•)' 9 9 -~ _....__..__. ate Time Started Tlme Finished 1.0 Time Travel Time 1.5 Time 2.0 Time :30 !~ . . Work Statu6 (: ~ Complete Partial ~ ~ - . i r - Customer Title 'Date Service Techp+tidn 09/27/2007 19:37. 5072637414 JIM DDLEZAL PAGE 94 Cramer Building Services 3916 Pleayxpr A•c. S~nirh ~- M111nrKOpdiR. 1<llnnrwHa Sul9 Service Work Order Authorized Warranty Service (~i12rAb1.72J2 Fax (612) ft71-7ft27 Facility: ~ Page _ ;= of _~ Address Phone: Contact: C Can Cust. PO Unit # Model # (12 Digits) ~"X~ Serial # ~ ~~ Unit # Model # (12 Digits) Serial # - Unit # Model # 12 Di its Serial # Pfoblem or Scope: Qty Material Used Source .Description of Work l0.. ~ ~.. !"' RECOMMENDATIONS ENVIRONMENTAL CHECK REFRIGERANT RECOVERY EDUIPMENT - ~- REMOVED Oll Refrig, Added Y/N __xs Recovery Unit # _.____.__. _ Leaks YIN Repaired YM Recovery Tank x _ _ _ _ __ _ _ TYPe _____._...___~ Refrig. Rerovered Y/N Refrigerant Type: R11 _,~ R123 ___ R22 _~ _ -- OtY~ ____ __ Ri 3aA _- -- _ .Other _, . n Left on site METHOD OF LEAK DET. Amount of Refrig, Recovered _,,.,_,.____.KS [ .~ Removed from site [_~ Pressure J Electronic Factory Refrig. Circuit Charge.. _ _, _~ 5tending Vacuum ate Time Started Time Finished 1.0 Tlme Trevel Tlme 1.5 Tlme 2.0 Time ADO t Work Status [' Complete Q Partial Customer Title a Service hnician 09/12/2997 21:23 507~~.~7ala •JIM DOLEZAL Twin Cities District '~ 5916 Pleasant Avenue S • Minneapolis, MN 55419 www.trane.com FIELD REPORT PAGE ,.,02 Phone: (612) 861-7232 k Fax: (612) 861-7827 ~' G ~~ FIELD REPORT Twin Cities District 5916 Pleasant Avenue S Minneapolis, MN 55419 www-trane.com Phone: (612) 861-7232 /'-" Fax: (612) 861-7827 P Loc / ress Service Call / Codje~ ~ ~' L,/ Page of Contact /Phone Techn' i odelName I Problem Description Techni ' n Signatur Scope Complete Follow-up Required? e~cribe ~ ^Yes o Yes ^No SU ~~ ~, ~ ~ r n jS~.. • c • Check box(es) where action was taken S des .Gloves, safety glasses, 8 foot protection ALWAYS required- ^Site Checked - No Concerns ^Additional PPE Required: ^Electrical ^Head ^Res irato ^Hearin Confined Space ' Identified ^Ergonomic Concern _ Material Handtin lAwkward Position ^Lockout/Tagout Re wired Fall Concern Protection Re wired, Tri Hazard Identified ^Other Safety Hazards Identified • ~ ~ • ~ • Was Equipment Log filled out? ^Y s ^No Model/Serial ~ Enter Quality Task Code Q, ~ O ~j n t~ ~C.. ~ C9 ' L ~~" O ~3 ~ ~ ~ G t b~.~ >,. ~ ~ ell eria E r ality Tas Code ~ 1 • Was a back up copy made for the customet't ^Yes ^ No Did Refrigerant Activity occur? Yes ^ No ^ In Progress RAR# ^ Yes ^ No PartslMaterial Source PARTS, MATERIALS AND STANDARD SURCHARGES CS Customer Supplied rce Quantit Part # Des ri tion PO# OS On-Site fnv-Trane PC Procurement/Cash w' TS Truck Stock T rane Parts TP VP Vendor Purchase Expense Tvpe(check all that cooly) ^Environment Fee ^Fue) Charge ^Laser Alignment ^Lg Recovery Sys LABOR * = Re wired for Claims ^Mileage Call T : [] T&M Quoted ^ Sched Maint. Start U ^ Claim Other ^Miscellaneous ^Rigging Date Mileage Travel Time* Mobilization Time* Diagnostic Time* Repair Time Straight Time Over Time Premium Time ^Sm Recovery Sys ^Technology Charge ^Trip Charge g r 3 t~ f ^Tube Brush ^Vacuum Pump ^Vibration Equip ^Welder ^Other(describe) Totals Customer Signature PO Date 1-10.48 (0307) Supercedes 1-10.48 (0906) White -Trane Yellow -Processing Pink -Customer Services described were performed as a part of the terms of this document PURCHASE ORDER Cramer Building Services 5916 RPa~^t Aveaue South Mimeapolis, Minnesota 55419 Trane Authorized Warranty Service • Phone 612-861-7232 • Fax 612-861-7827 You are authorized to furnish the following articles at the price shown. ACCOUNT OR JOB NUMBER No. 7 7 5 71 4 - o~ CALL #: DATE: O: 7 SHIP ATTN: TAXABLE ^ NON-TAXABLE ^ JOB NAME: WHEN SHIP F.O.B. SHIP VIA TERMS WHEN SHIP PART NUMBER /DESCRIPTION UNIT TOTAL ORDERED RECEIVED PRICE SUB TOTAL ~ •S' SPECIAL INSTRUCTIONS /NOTES: TAX: ~ ~~ FREIGHT; ALL POs MUST HAVE bOLLAR AMOUNTS SHOWN ~~ -Minnesota State Tax No. 6305606 NOTE: OUR ORDER NUMBER AND ITEM NUMBER~iNCLUDING PREFIX AND SUFFIX LETTERS MUST APPEAR ON UR INVOICE~`~' PACKING LISTS, PACKAGES, CASES AND ~CORRF$86T1DENCE. Signature Manager's css 2sz7 VENDOR/JOB COPY Trane Twin Cities - 5916 Pleasant Avenue South ~~~ " Minneapolis, MN 55419 www.trane.com REFRIGERANT ACTIVITY REPORT Phone: (612) 861-7232 Fax: (612) 861-7827 1050234425 bjohnson2Qtrane.com 162194 # ustomer! at vc Call/ ,Aq`,~. ode # ner ~ l.` J i e +~~ dress j) ~~ W anu turer r ~~ ql # ~~ ~~ nai ~ O O ~ ~~ `(Ij nit efrigerant ocatio ~ e ype R-~: Z, utyType rge nit Circuit Charges ~ ~ Estimated Chge ~Comfort/Other ~ ~ 4 i ^ CIRCUIT #1 - L OZ ~ CIRCUIT #3 -LBS OZ Process/Commercial O ~ 50 Ibs stimated O CIRCUIT #2 -LBS OZ ~ CIRCUIT #4 -LBS OZ ^ Minor Maintenance (Major Maintenance ~ Upgrades Installed ~ Confirm Charge ~ ~ aw Conversion ^ Dispose of Unit ~ Start Up field Report ervice Description ascription of efrigerant Activity y°t t~-• ~ r 1 na e " Pr~~ dad By: rane ^ F ory (start up charge) ^ Customer Activ'~ty Type Cylinder D's LBS / OZ Cylind iD's LBS / OZ Condition Total Quantity R- ,ecovered - BS Z RECOVER Put B k In From Appliance ac Recovered - For Reclaim Recovered -Other _ __ _ RECOVERY Information. ecovery nit Vacuum ©MlCrons thes - - ADD ~~ 3 ~ New ecovered ~~ ~ ~ ~ T o Appliance ~~ ew ^Recovered R- ROM Cylinder ID: O: ROM Cylinder ID ech TRANSFER Cust Cylinder O Cylinders or Reclaim Co ech Technician omments eak i ~ ~ J ~ U ~ ~.~,y~,g~ ~ ~ race Gas Used? ~('ES CNO on(s ocat `[ ~, ~~ ~~ V QTY LB T : R- OZ eak Foundl ES GNO ate ylinder ID for trece gas (If applicable) eak Repaired? ES ONO ate f NO, was the customer/owner notified? OYES 7N0 cuss Initials nitial Leak Test? ~ES ONO ate Method: ~ Pressurizing Electronic o Deep Vacuum o Soap Bubbles ^Other ~ Method: o Pressurizing Electronic ollow Up Leak Test? S ONO ate cep Vacuum Soap Bubbles ^Other prox xplain ccidental Release? OYES O ituation omments for uture Services echnician to ` ignature l3 ustomer/Owner ech Name Please Print) ~ ~- art (if applic) 0 ustomer ate ignature ~~~- ~' ~ O CUS~1DI~l~ This Inforrr>dEion is provided to help you comply with the provisions of d0 CFR 82 and EPA regulations mnceming refrigerants. !f leaks herein are not corrected, you may be in violation of these regulations. This is an environmental record. EPA requires that equipment owners and service providers maintain this record for a minimum of 3 years. 1-10_91 (0906) White -Office Yellow -Technician Pink -Customer Validated By Recorded By Attachment 2 [o013'~~ ~® Invoice: SYC019552 Invoice Date: 2/5/2008 Customer PO: 5916 Pleasant Avenue South, Minneapolis, MN 55419 Customer ID: MAP429 PHONE (612) 861-7232 FAX (612) 861-7827 Service Call ID: 0707-0499 Due Upon Receipt Bill To: Maplewood, City Of 1902 E County Rd B Maplewood, MN 55109 Location of Work: Maplewood Community Center 2100 White Bear Ave Maplewood, MN 55109. Description of Work: 8/1/07 - 11/2/07 Installed rebuilt compressor and two new oil seperators as per proposals. Thank You Subtotal: $12,889.27 Taxes: $0.00 invoice Total $12,889.27 Cy, M tP~~~ S a r- ~~aJ~°~~- X -~'rAS - o i 1 ~.a ~ e.5 Z4 I gbor ZI Ot7 ~~~`s ~1$ 4 8 ~ ~ I ~ boar r~i a ~ P-078018 June 29, 2007 Mr. Jim Behan Maplewood Community Center 2100 White Bear Avenue Maplewood, MN 55109 RE: Compressor Replacement Dear Mr. Behan: The following is a quote to replace the failing compressor in the Dehumidification Unit at the Community Center. The scope of work will include: • Supply and install a replacement Rebuilt Copeland compressor (two-year parts-only warranty, extended warranty available) • Re-pipe filter drier canister that was installed backwards, replace the suction filter line drier and drier cores • Provide rigging • Test run and log the unit We propose to complete the above scope of work on a time and materials basis at a cost not to exceed: Six Thousand, Nine hundred and Ninety Eight dollars ...................... ($6,998.00). Labor only -all parts and materials supplied by others: $ 2,100.0(1 We strongly recommend installing the oil separators previously quoted (Proposal #77961). There has been an unusually high incidence of compressor failure on this unit. Warranty coverage is for shipped product defects and installation errors only. • The price expires in 60 days. • Price does not include $1,500 core deposit. If you have any questions, please call me at 612-798-3078. Sincerely, Scott Williams Account Manager ~ ~e~ 3~ ~ rn P r~ss or ~ct.rt~~ P-077961 October 29, 2007 Mr. Larry Farr Chief Building Engineer Maplewood City Hall 1830 County Road B East Maplewood, MN 55109 RE: Oil Separators for Thermodyne Dehumidification Unit -Maplewood Community Center Dear Mr. Farr: The following is a quote to install two oil separators (one on each circuit) to improve the reliability of compressors. The scope of work will include: • Recover refrigerant in accordance with applicable regulations • Supply and install two Henry "S"oil separators, pipe and fittings to complete installation • Test run and log the unit We propose to complete the above scope of work on slime-and-materials basis at an estimated cost of: $4,800 --~_ • Price does not include applicable sales tax. • The price expires in 60 days. • Price does not include refrigerant, oil, or any parts and labor for work outside the scope listed above. If you have any questions. please call me at 612-798-3078. Sincerely, Scott Williams Account Manager TRAd Involca Jc , • A ~ Servke Call: 0707.0499 Location: Maplewood Community Center Batch ID: Division: SVC-CONTRACT Cali Type: Invoice Description: 8!1107 -112107 Installed rebuilt compressor and two new oil shpt Labor Tana Mat Other M Type Date Units Description Part Numt~er Labor 081012007 4.00 Ddtual, James Labor 06102/2007 6.00 Dolezal, James Lalxx 08!03/2007 5.00 Dolez~, James Labor 08!032007 5.50 Baker, Eric Labor 08!062007 8.00 Ooltrzat, Jartces Labor Q8/072007 1.00 Dolezal, James Labor 08/09/2007 1.00 Bakes, Eric Labor 08/092007 0.50 Baker, Eric Labor 08/08!2007 7.00 Ddez~, James Labor 08/092007 8.00 Dolezal, James Labor 08/09/2007 1.00 Dolezal, James Labor OBI132007 1.50 Kollar, Dennis Labor 10/302007 8.00 Kolb, Dennis Labor 10/312007 8.00 Kellar, Dennis Labor 11!0112007 8.00 Kellar, Dennis Labor 11!022007 1.00 Kellar, Dennis Matt:rials/0ther 08/082007 1.00 Superior Shell SHELL MaterlalsJOther 08/08!2007 1.00 Acid Clean-Up Filter FILTER MattuialslOther 08/062007 1.00 3/8 BalfVaive VALVE Materiais/Other 08/06/2007 2.00 21/8 45 Elbow ELBOW Mattaialsl0ther 08/06/2007 1,00 21!8 45 deg EII ELBOW Mattarialsi0ther 08!062007 2.00 Calgon CALGON Materialsl0ther 08/062007 1.00 TAX TAXES MatedalslOther 08J06/2007 1.00 TAX TAXES MaterialslOtt~er 08106!2007 1.00 TAX TAXES Matt;rialslOther OSI06/2007 1.00 Frenght Charges FRT Materialsl0ther 081072007 8.00 100 Amp Fuse FUSE MaterialslOther 081072007 1.00 TAX TAXES MateriatslOther 089/2007 1.00 Oil Fiter FILTER MaterialslOther O8/pg2007 2.00 318 Flare Nut NUTS MaterialslOther 0892007 1.00 TAX TAXES Materials/Other 08/p82007 2,00 1 518 Coupling COUPLING Materialsl0ther 08!08!2007 5.00 1518 SVeet Long Rod ELBOW Elbow MattrrialslOther 08108/1007 5.00 15/8 Long Rod Eltxnv ELBOW MaterialslOther 08/082007 10,00 15/8 ACR ACR Mattarials/Other 08/08/2007 1.00 OxY9'~ OXY Matt;rialslOther 08/082007 1.00 Acetylene ACT Mah;rialslOther 08/082007 4.00 3/8 LR Elbow ELBOW MaterialslOther p8/08/2007 1,00 15/8 Ref Check Valve VALVE Materialsl0ther 08!102007 Materials/Other 0811012007 Materialsl0ther 08/102007 Materialsl0lher 102212007 MaterialslOther 102212007 MaterialslOther 102y2007 MaterialsJOther 10222007 MaterialslOther 01/312008 Materials/Other 01/312008 1,00 GasketTeBa-Seal 1.00 TAX 1,00 Frt3ight Charges 1.00 Oil Separator and Vib Eliminator Gustave A !.arson - S Auth # 024475 - PCac 9;.54.65 Vibration Etim ;3.24 (4xS.81) NS4.6 51.29 U1.6B 3/8 x 1!~ y384.01 Oil aeparata 9131.02 Sales Tax 1.00 Tax Gustave ALarson - Aulh # 024475 - PCa $54.65 Vibration Din ;3.24 (4x;•81) NS4.4 ;1.29 U1-68 318 x 1! ;384.010A Separatc 1,00 Check Valve, Oil FiK~ Misc Tnx:k Materials Gustave ALarson - Aufh #046957 - PCa ;144,42 MS26 Magr ;82.31 OF-303-BP 525.88 V34200 Ball 9,;30.98 (Dc515.49) 4 ;11.21 SA-13S See $47,58 95150 Sil Fc 523.96 Sales Tax 1.00 Tax Gustave ALarson - Au1h #046957 - PC ;144.42 MS26 Mag ;82.31 OF-303-BP ;25,88 V34200 Ball ;30.98 (DcS15.49) , ;11.21 SA-13S Set ;47.58 95150 Sil F~ ;23.96 Sales Tax 1.00 M'rsc. Truck Materit .1,00 Rebuild lGt Transte o7a7-a59o Materialsi0ther 081082007 -1.00 Matt:rials101her 08J242007 1.00 MaterlalslOther 081092007 -1.00 Materialsl0ther 081092007 1.00 MMeria1s10ther 01/292008 -1.00 ~ 73.50 Labor Hours: Originated es PO and Committed Cost Agenda Item L6 AGENDA REPORT TO: City Council FROM: Charles Ahl, Acting City Manager H. Alan Kantrud, City Attorney SUBJECT: Discussion on Expiration of South Maplewood Moratorium DATE: March 5, 2008 INTRODUCTION/SUMMARY There has been significant debate on the expiration of the South Maplewood Moratorium. The date of the moratorium expiring is March 13, 2008. Mr. Kantrud, the City Attorney, has reported that extension of the moratorium does not have a solid legal basis and more importantly would subject the City to some risk that we can't implement our South Maplewood Study Findings. We believe that we are on very solid ground for any development that applies after March 13t". If a developer, and we know of nobody, does apply, we can take up to 60 days plus an additional 60 days for a total of 120 days for a City review. That means we would need to take action on a development by July 14t". We intend to have the entire Comp Plan, including the section on South Maplewood adopted in June 2008. Because any developer who applies on or after March 14t" would [or should] be well aware that we have the South Maplewood Document and the land use planning underway, they must comply with those rulings. There would be concerns if these studies were not underway, but we believe we are on solid ground in applying anything that has been studied, or will be studied, and eventually adopted during the next 4 months. In addition, Rose Lorsung from MFRA, our Comprehensive Plan consultant, who also prepared the report on South Maplewood has stated in an a-mail that "most of those applications [in South Maplewood] will be inside of the Shoreland Overlay or Critical Area and therefore will be able to become PUD's. In doing so, issues related to design and natural resources will be able to be addressed". RECOMMENDATION It is recommended that the City Council allow the Comprehensive Planning process to continue. Extension of the moratorium is not a recommended option. No action is necessary. Agenda Item M1 MEMORANDUM TO: Chuck Ahl, Acting City Manager FROM: Councilmember John Nephew DATE: March 3, 2008 RE: Open Space Referendum Discussion As I learned about the issues in the South Maplewood Moratorium study area, I became interested in ways to preserve ecologically valuable land there. I came to appreciate how highly valued the land is in the eyes of the members of the original open space task force as well as south leg neighbors. As I understand it, property adjoining Fish Creek was originally one of the top ten areas on the "wish list" of the task force for conservation as publicly owned open space. Unfortunately, the land was not for sale when there was money from the referendum in the early'90s; and when the land was eventually on the market, the open space funds had already been used to buy other parcels of land throughout the city. My perception of the moratorium study process over the past year is that the public ownership option has not been fully explored. The obvious reason for it not being looked at seriously is simply money. The city doesn't have the money lying around to fund a major land purchase like this. Lacking cash, we would have to borrow it through bonds. In order to bond for this purpose, state law would require a referendum, putting the question to the voters. I think it would be a shame to have the process conclude without looking into this option. In terms of the cost to Maplewood citizens, the beauty of a referendum is that it would be up to the taxpayers themselves to weigh the cost and benefits. I bring this item before the council simply for a preliminary discussion of this subject. I believe we should consider whether public ownership is a possibility, and how it could be achieved, before the land is developed, whether that development comes in the form of two acre lots or higher densities. We can choose as a community to decline this opportunity, but we'll never have the opportunity again, so we should at least talk about it. Here are some questions I would ask the council to consider: • Is a referendum on funding for additional open space purchases an idea my fellow councilmembers are willing to entertain? • If the city demonstrated a serious interest in public land ownership, might that improve the prospects of securing funding from outside sources to help finance a purchase, reducing the ultimate cost to Maplewood taxpayers? • Besides the Fish Creek corridor, are there other areas in the city where we may have an opportunity to acquire environmentally valuable land to add to our open space system; and if so, should we consider them for inclusion as well? If the council is willing to explore this possibility, then I would suggest that we ask staff to provide additional information on the process of calling for a land purchase referendum.