The URL can be used to link to this page

Home My WebLink About2008 01-14 City Council Meeting AGENDA MAPLEWOODCITYCOUNCIL 7:00P.M.Monday,January14,2008 CouncilChambers,CityHall MeetingNo.1-08 A.CALLTOORDER B.PLEDGEOFALLEGIANCE 1. AcknowledgementofMaplewoodResidentsServingtheCountry C.ROLLCALL MayorsAddressonProtocol: WelcometothemeetingoftheMaplewoodCityCouncil.Itisourdesiretokeepalldiscussionscivilasweworkthroughdifficultissues tonight.IfyouarehereforaPublicHearingortoaddresstheCityCouncil,pleasefamiliarizeyourselfwiththePoliciesandProcedures andRulesofCivility,whicharelocatedneartheentrance.Whenyouaddressthecouncil,pleasestateyournameandaddressclearlyfor therecord.Allcomments/questionsshallbeposedtotheMayorandCouncil.Ithenwilldirectstaff,asappropriate,toanswerquestions orrespondtocomments. D.APPROVALOFAGENDA E.APPROVALOFMINUTES 1.December10,2007CityCouncilMeetingMinutes 2.December27,2007CityCouncilSpecialMeetingMinutes F.PUBLICHEARINGS 1.PrioryPublicImprovements,CityProject07-24. a.PublicHearing7:15p.m. b.ResolutionOrderingImprovementAfterPublicHearing(4votes). G.VISITORPRESENTATIONS H.APPOINTMENTS/PRESENTATIONS 1.CommunityOutreachCommissionUpdate.KarenGuilfoile,CitizenServicesManager 2.Twolifesavingawards a.MargaretBehrens b.JamesBehrens I.CONSENTAGENDA 1.ApprovalofClaims. 2.AuthorizationtomakepaymentforEdenSystemyearlysupportcontract. 3.AuthorizationtomakepaymentforESRIforArcGISServerandArcViewyearly support. 4.ConditionalUsePermitReviewSt.PaulRegionalWaterServicesMaterialsRecycling (SandyLakeCountyRoadB). 5.ConditionalUsePermitReviewCarMax/MogrenAddition(BeamAvenueandCounty ViewDrive. 6.RegentatLegacyVillageReleaseofObligation(KennardStreetandLegacy Parkway). 7.AnnualRenewalof2008LiquorLicenses. 8.TemporaryGamblingCarverElementaryParentTeacherOrganization. 9.DonationfromSchmelzCountrysideVolkswagen&Saab 10.ApproveCleanupofSewageBackup. 11.ApproveEmergencyRepairofSewagePumpatLiftStation6. 12.GladstoneAreaRedevelopment,CityProject04-21,ApproveResolutionDesignating ParkwayDrive,FrostAvenueandEastShoreDriveasMunicipalStateAidStreets. 13.MasterPartnershipAgreementandLocalGovernmentWorkOrderAgreementbetween theMinnesotaDepartmentofTransportationandtheCityofMaplewood. 14.DesignandProductionServicesContractSteiner&AssociatesGraphics 15.AnnualLawfulGamblingLicenseMerrickCompanies,Inc. 16.AnnualLawfulGamblingLicensePioneerBoosterClub. 17.2008PayRatesforTemporary/Seasonal,CasualPart-timeandPaid-PerCall Employees AllmatterslistedundertheConsentAgendaareconsideredtoberoutinebytheCityCouncilandwillbeenactedbyone motion.IfamemberoftheCityCouncilwishestodiscussanitem,thatitemwillberemovedfromtheConsentAgendaand willbeconsideredseparately. J.AWARDOFBIDS K.UNFINISHEDBUSINESS 1.WalterStreetTrailConnection,ApproveJointPowersAgreementwiththeCityofLittle Canada. 2.PondsofBattleCreekGolfCourseLightingReview601CenturyAvenueSouth. 3.MythSignReview3090SouthlawnDrive. 4.ConditionalUsePermitReviewBeaverLakeTownHousesLakewoodDriveand MarylandAvenue. 5.ReconsideritemF3fromDecember10,2007CityCouncilMeeting;SignCode Amendment,secondreadingCouncilMemberWillRossbachNoReport 6.ReconsideritemF1fromDecember27,SpecialCityCouncilMeeting;ConditionalUse PermitBillboardHeightIncreaseCouncilMemberWillRossbach.NoReport 7.AnonymousVoiceMailfromPierreRegnierCouncilMemberEricHjelle 8.SuspensionofMarlenePalkovichasPoliceCivilServiceCommisssionerCouncil MemberEricHjelleNoReport L.NEWBUSINESS 1.ConditionalUsePermitRevisionSchmeltzCountrysideMotors1180-1200Highway 36East. 2.AnnualCityCouncilAppointments. 3.AnnualReviewoftheRulesandProceduresforCityCouncilandCouncilMeetings Manual. 4.CouncilMemberRossbachsinvolvementinSheriLelegalactionagainstMaplewood. CouncilMemberEricHjelle. 5.ConsiderationofprocessoptionsavailableforreplacementofaCityManagerCouncil MemberRossbachnoreport. M.COUNCILPRESENTATIONS N.ADMINISTRATIVEPRESENTATIONS 1.ResolutionofIssueswithSaleofDispatchEquipment,BobMittet,Financeand AdministrationManager. O.ADJOURNMENT Signlanguageinterpretersforhearingimpairedpersonsareavailableforpublichearingsuponrequest. Therequestforthisservicemustbemadeatleast96hoursinadvance.PleasecalltheCityClerksOfficeat (651)249-2001tomakearrangements.AssistedListeningDevicesarealsoavailable.Pleasecheckwiththe CityClerkforavailability. RULESOFCIVILITYFOROURCOMMUNITY FollowingaresomerulesofcivilitytheCityofMaplewoodexpectsofeveryoneappearingatCouncil Meetings-electedofficials,staffandcitizens.Itishopedthatbyfollowingthesesimplerules,everyonesopinions canbeheardandunderstoodinareasonablemanner.WeappreciatethefactthatwhenappearingatCouncil meetings,itisunderstoodthateveryonewillfollowtheseprinciples:Showrespectforeachother,activelylistento oneanother,keepemotionsincheckanduserespectfullanguage. AgendaItemE1 MINUTES MAPLEWOODCITYCOUNCIL 7:00p.m.,Monday,December10,2007 CouncilChambers,CityHall MeetingNo.22 A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at7:00p.m.byMayorLongrie. B.PLEDGEOFALLEGIANCE C.ROLLCALL DianaLongrie,MayorPresent RebeccaCave,CouncilmemberPresent ErikHjelle,CouncilmemberPresent KathleenJuenemann,CouncilmemberPresent WillRossbach,CouncilmemberPresent D.APPROVALOFAGENDA M1.RecognitionofFireFighterKurtParsons Councilmember Hjelle. M2.RamseyCountyLeagueofLocalGovernments Councilmember Rossbach. M3.UpdateontheComprehensivePlan Mayor Longrie MayorLongriemovedtoapprovetheagendaasamended. SecondedbyCouncilmemberCave.Ayes All E.APPROVALOFMINUTES MayorLongriehadacorrectiononpage2,initemD.intheboldedsectionofthemiddleofthe page,secondline,thesentenceshouldendaftertheword fund deletingtheremainingwords.On page6,itemE.b.2008-2012CIP,intheunderlinedcomments,thirdline,changetheword sealcoating resurfacingto. MayorLongriemovedtoapprovetheNovember19,2007,4:00p.m.SpecialCityCouncilMeeting minutesasamended. SecondedbyCouncilmemberCave.Ayes All CouncilmemberCavemovedtoapprovetheNovember26,2007,6:00p.m.SpecialCityCouncil Meetingminutes. SecondedbyMayorLongrie.Ayes All December10,2007,CityCouncilMeeting 1 CouncilmemberJuenemannhadacorrectiononpg2,underapprovaloftheOctober29,2007, Hjelle CouncilManagerWorkshopMinutesitshouldsaySecondedbyCouncilmember.Under Hjelle Ayes,CouncilmemberCaveshouldbereplacedwithCouncilmemberandunderAbstainit Councilmember shouldsayCave.UnderapprovaloftheNovember9,2007,minutesitshould CouncilmemberJuenemann. saySecondedby CouncilmemberCavemovedtoapprovetheNovember26,2007,CityCouncilMeetingMinutes asamended. SecondedbyMayorLongrie.Ayes All F.PUBLICHEARINGS 1.ProposedOrdinanceBroadcastofAllCityofMaplewoodPublicMeetingsFirst Reading. CityAttorney,AlanKantrudpresentedthereportandansweredquestionsofthecouncil.The councilrecommendedchangestothewordingbeforethesecondreading.AlanKantrudwillmake thechangesbeforebringingthesecondreadingbacktothecouncil. MayorLongrieopenedthepublichearing. VeronicaSletten,2747ClarenceStreet,Maplewood.Ms.Slettensaiditwasveryimportantthat allCityofMaplewoodPublicMeetingsarebroadcast. MayorLongrieclosedthepublichearing. CouncilmemberHjellemovedtoapprovetheFirstReadingoftheProposedOrdinancefor BroadcastingAllPublicMeetingsoftheCityasamendedbythecouncil. SecondedbyMayorLongrie.Ayes Mayor Longrie, CouncilmembersCave,Hjelle, Rossbach Nay Councilmember Juenemann 2.OrdinanceAmendmentRe-inspectionFeeforNon-ComplianceofCityCode SecondReading. a.BuildingOfficial,DaveFisherintroducedtheitem. b.CityAttorney,AlanKantrudgavethereportandansweredquestionsofthecouncil. Thereweretechnicaldifficultieswiththerecordingforashorttimeduringthisportionofthe meeting. MayorLongrieopenedthepublichearing. Therewerenospeakersduringthepublichearing.MayorLongrieclosedthepublichearing. December10,2007,CityCouncilMeeting 2 CouncilmemberCavemovedtoapprovetheSecondReadingofthecodeamendmenttotheCity Code.ThisamendmentisforSection1-15(a)ofthecitycodebyaddinglanguageaboutthe excessiveconsumptionofcityservices. ORDINANCENO.883 ANORDINANCEADDINGLANGUAGETOTHECITYCODEABOUTREINSPECTION FEESFORCONTINUINGNON-COMPLIANCEOFTHECITYCODE TheMaplewoodCityCouncilapprovesthefollowingchangestotheMaplewoodCodeof Ordinances:(additionsareunderlined,changestoadditionsare**anddeletionsarecrossedout) Section1Section1-15(a).ExcessiveConsumptionofCityServices . Excessiveconsumptionofcityservices. (1)Councilfindings.Thecitycouncilfindssomepropertyownerstakelittleornoresponsibilityforthe maintenanceoftheirpropertyuntilthecity,throughitsvariousinspectionsprograms,hasrepeatedly orderedthemtoremedyviolationsoftheMaplewoodCode.Suchpropertyownerscreateexcessivecosts forthecitythatareoverandabovethenormalcostofprovidinginspectionservicesinthecity.Property ownerswhothecitymustrepeatedlyordertoremedycodeviolationsontheirpropertyconsumean unacceptableanddisproportionateshareoflimitedcityresources. Therefore,itistheintentofthecitycouncil,bytheadoptionofthissection,toimposeandcollectthecosts associatedwithre-inspectionsandtheexcessiveconsumptionofcityinspectionservices.Thecollectionof suchcostsforcertainpropertiesshallbebyassessmentagainsttherealpropertyrequiringsuchexcessive inspectionorre-inspectionservices,pursuanttoMinnesotaStatutes,Section429.101,whichauthorizesthe counciltoprovideforre-inspectionfeestobecollectedbyspecialassessmentandallowscitiestocollect thecostsassociatedwithremovaloreliminationofpublichealthorsafetyhazards.Suchfeesarealso CityCode authorizedbyChapters1,12,18and44oftheMaplewood. Definitions- (2)Forthepurposeofthischapter,thetermsdefinedinthissectionshallhavethemeanings ascribedtothem: EnforcementOfficer -meansapersonoremployeeappointedbytheCityManagersuchas,Code EnforcementOfficer,Planner,BuildingInspector,BuildingOfficial,andHealthOfficialtoconductcode enforcementinspectionsandactivitiesforthecity. **Excessiveinspectionservices- Meansmorethanthree(3)inspectionsbyCitystaffgeneratedatany oneaddressforexistingornewviolationsoftheCityCodewithinacontinuoustwelve(12)monthperiod. **Excessiveinspectionservicesfee: meansthefeethatthecityimposesforare-inspectionor excessiveadditionalinspection.Thefeeshallinclude,butnotbelimitedto:theproratedsalariesof enforcementofficersperforminginspectionsofthesubjectproperty;theproratedcostofequipment, materialsandallotheroverheadcostsusedduringinspectionofthesubjectproperty,includingownership searchesandadministrativeandclericalcosts;andthecostsofanymedicaltreatmentofenforcement officersinjuredasaresultoftheseinspections. **Meansthefeethatshallbeimposedashereinprovidedtoreasonablycompensateanddefraythecosts otherwisebornebytheCityforitsstafftimeinconducting, excessive inspection services, as hereinbefore defined,nototherwisenecessary,butrequiredduetothecondition(s)oftheproperty;thelackof complianceofthepropertytotheapplicablecode(s)orpreviousinspectionorders,orboth.Saidfeebeing imposedasanadministrativefee,withnoconnectionrealorimpliedwhatsoevertoanyfine,penaltyor abatementexpenseotherwiseimposed,levied,ororderedbytheCityoraCourtpursuanttoanyandall otherlegalremediesavailabletotheCity. December10,2007,CityCouncilMeeting 3 Re-inspection meansthatanenforcementofficerhasconductedaninspectionofthepremises,based uponacomplaintorotherwisehadoccasiontoviewthepremisesandobservedaviolationofanyprovision MaplewoodCityCode oftheunderthejurisdictionoftheInspections,PlanningandBuildingOperations Department,hasissuedawrittennoticeoftheviolation(s),andthenre-inspectedthepremisestodetermine compliancewiththenoticeandfoundthattheownerorresponsiblepartyhadnotcompliedwiththewritten correctionnoticeororders. (3)Initialinspectionbyenforcementofficer;writtennotice . (a)Writtennoticeofviolations .Whenanenforcementofficerconductsaninitialinspectionofapremises anddeterminesthatthepropertyhasviolationsofthecitycode,theenforcementofficershall,inadditionto anyotheractiontheenforcementofficermayundertake,servewrittennoticeoftheviolationorviolationsin CityCode, conformancewiththerequirementssetforthintheandapprisetheowneroftherequired correctionmeasurestobringpropertyintocompliance. (b)Noticeforcollectionofre-inspectioncostsandexcessiveinitialinspectioncosts. Ifthe enforcementofficerintendstocollectthecitycostsforre-inspectionsandexcessiveinitialinspections,then CityCode thewrittennoticeprovidedforinthealsomust: 1.Statethatiftheviolationsarenotcorrectedwithinthetimeperiodorperiodsrequiredinthenotice,the city'scostsinconductingare-inspectionaftertheduedateforcompliancewillbecollectedbythecityfrom theownerorownersratherthanbeingpaidbythetaxpayers;and 2.Statethatifadditionalnewviolationsofthelegislativecodeunderthejurisdictionofthedepartmentof safetyandinspectionsarediscoveredbyenforcementofficerswithinthenextfollowingtwelve(12)months, thecity'scostsinconductinganyadditionalinspectionsatthesamelocationwithinsuchtwelve(12)months willbecollectedfromtheownerorownersratherthanbeingpaidbythetaxpayersofthecity;and 3.Statethatthecitywillcollectsuchfuturecostsbyassessmentleviedagainsttherealproperty. (4)Excessiveconsumptionofinspectionservices,feeandliability. (a)Thecityshallbeentitledtocollectitscostsofenforcementfromapropertyownerwhoconsumeseither re-inspectionservicesorexcessiveinitialinspectionservices.Anexcessiveconsumptionofeitherre- inspectionsorexcessiveinitialinspectionservicesoccursafter: **1.Morethanthree(3)inspectionsbyCitystaffgeneratedatanyoneaddressforexistingornew violationsoftheCityCodewithinacontinuoustwelve(12)monthperiod. Oneinitialinspectionisperformed,followedbyawrittennoticeofaviolationundertherequirementsofthe CityCode ,andthenfollowedbyonefollow-upinspectionandasecondfollow-upinspection.(Foratotalof threeinspectionsforthesameviolation). 2.Oneadditionalinitialinspectionisperformedatthesamelocationwithinaconsecutivetwelvemonth periodafterthefirstinitialinspectionforwhichanoticeofviolationwasserved;and 3.Duringeachofthetwoinitialinspectionsundersubparagraph(3),theenforcementofficerfinds violationsoftheMaplewoodCityCodethatarenewviolations;or CityCode 4.Writtennoticeofaviolationisservedunderthefollowinganinitialinspection;and 5.Theenforcementofficerconductsaninspectionaftertheduedateforcomplianceonthenoticeand determinesthattheviolationstillexists. .Thecitymaycharge (b)Thecitymaychargeafeeofseventy-fivedollars($75.00)forthethirdinspection afeeofone-hundreddollars($100.00)forthefourthinspectionafterthecircumstancesdescribedunder CityCode.Thecitymaycharge sectionafeeofonehundredfiftydollars($150.00)foreachsubsequent additionalinspectionswithinatwelve-monthperiodafterthecircumstancesdescribedintheCityCode. (c)NofeeunderCityCodeChapter1-15(a)2.shallbechargedwherethecityhasissuedawrittennotice pursuanttoCityCodeChapter1-15(a)2.buthasabatedtheviolationunderthecityCodeSection18.36 through18.39andassessedthecostsofsuchabatementunderTheCityCodeSection18.36through 18.39. (d)Theamountoftheexcessiveconsumptionofinspectionservicesfeeshallbeadebtowedtothecity December10,2007,CityCouncilMeeting 4 andshallbecollectedbyspecialassessmentundertheauthorityinMinnesotaStatutes,Section429.101 andtheCityCodeSection18.39. (e)Constructionprojectswherethebuildinginspector/codeenforcementofficerrequiresacollectionofa re-inspectionfee,thecontractorwillbebilledandnotallowedtoobtaininspectionsoranynewpermitsuntil there-inspectionfeeispaidinfull. (f)Actionunderthissectiondoesnotprecludeanyothercivilorcriminalenforcementprocedure. 5)Cost;collection (. a)Costrecordsofthenon-compliantproperties- (Theenforcementofficershallkeeparecordofthe costsforexcessiveconsumptionofinspectionservices,thenameandaddressoftheowner,thedatesof theinspectionsgivingrisetotheexcessiveconsumptionofinspectionservices,theobservedviolationsof thecitycodeandthetotalamountofthecostsforexcessiveconsumptionofinspectionservicestobe collectedagainstaparticularproperty,andshallreportsuchinformationtothebuildingofficialandtothe cityfinancedirector. **(b)Noticeofassessmentoffee: Uponestablishmentbyanenforcementofficerthatanexcessive inspectionservicefeehasbeenjustified,theofficershallnotify,inwriting,theresponsiblepartyassociated withtheaddress/propertythatthefeeisdueandowedtheCity.Theofficialshallalsonotifyother departmentswithintheCityoftheimpositionofthefeeandnopermits,inspectionsorotherworkshallbe authorizedattheaddressoronthepropertyuntilthefeeispaid. **(c)Appealorgrievanceofimpositionoffee: .Uponreceiptofthenoticereferencedabove,thepartyor theirdesigneeshallhave14businessdaystoappealorgrievetheimpositionofthefee.Allappealsunder thissectionshallbeinwritingandsenttotheOfficeoftheCityManagerforreview.IftheCityManager doesnotresolvethemattertothesatisfactionoftheresponsibleparty,themattershallbeplacedonthe agendaofthenextregularlyscheduledmeetingoftheCityCouncilfortheirreview. st **(d) OnorbeforeOctober1thefinancedirectorortheirdesigneeshallapprisethecitycouncilofthe uncollectedservicefeesthathavebeensubjecttotheprocedureabove,yetremainunpaid.Unpaidand/or uncollectedfeesshallbeassessedpursuanttotheproceduresetoutinMinn.Stat. § 429.061, including the appealprocess(es)therein. **(eNoWaiverofRemedies ):Neithertheimpositionand/orassessmentofafeepursuanttothissection shallinanywaylimittheCityffectcompliancewithitsCode.TheCityreservesthe s ability to obtain or e righttopursueanyandallotherlegalandequitableremediesitisauthorizedtopursuebyordinanceandor asauthorizedbystatelaw. )Resolutionapprovingtotal,settingdateofpublichearing (c.OnorbeforeOctober1ofeachyear,the cityfinancedirectororhisorherdesigneeshallnotifythecitycouncilofthetotalcostofsuchexcessive inspectionservicesperformedduringthepreviousyearandtheportionofsuchcoststobeassessed againsteachlotandparcelofpropertythatutilizedexcessiveinspectionservices.Uponreceiptthereof,the citycouncilshall,byresolution,setadateforpublichearingatwhichtimethecitycouncilshallconsider adoptingandlevyingtheservicecharges.Thedateofpublichearingshallbeatleasttwenty(20)daysafter thecitycounciladoptssaidresolution. (d)Noticeofcitycouncilhearing .Followingtheadoptionoftheresolutionprovidedinparagraph(b) above,thecityfinancedirectorshallpublishanoticeofthehearinginthecity s designated newspaper at leastten(10)daysbeforethepublichearing.Thenoticeshallstatethedate,timeandplaceofhearing,the purposeofthehearing,identifytheservicesthecityprovidedandthepropertythecitywillbeassessinga servicechargetherefore,bythecouncil. )Noticetoownerandinterestedparties (e.Atleastten(10)daysbeforethehearing,noticethereofshall bemailedbyfirstclassmailtotheownerandanyinterestedpartyknowntothecity,athisorherlastknown address.Suchnoticealsoshallinformtherecipientofthenotice: 1.OftheproceduresheorshemustfollowundertheCityCodeinordertoappealtheassessmentstothe districtcourt,and December10,2007,CityCouncilMeeting 5 2.OftheprovisionsofMinnesotaStatutes,Sections435.193to435.195andtheexistenceofany defermentprocedureestablishedpursuantthereto. (f)Publichearing;adoptionofassessmentroll. Onthedateofpublichearing,thecitycouncilshallmeet toconsidertheadoptionoftheproposedservicecharges.Thecitycouncilshallhearallinterestedparties concerningtheproposedcharges.Atsuchmeetingoratanyadjournmentthereof,thecouncilmayamend theproposedservicecharges,andshall,byresolution,adopttheservicechargesasaspecialassessment againstthepropertiesthatusedexcessiveinspectionservices.Specialassessmentsleviedhereundershall bepayableinasingleinstallment. )Certificationtocountyforcollectionwithtaxes (g.Afteradoptionbyresolutionoftheservicecharges andassessmentratestherefore,andnolaterthanNovember15,thecityclerkshalltransmitacertified copyofsaidresolutiontothecountydepartmentofpropertytaxationtobeextendedonthepropertaxlistof thecountyandcollectedthefollowingyearalongwithcurrenttaxes. Section2. Thisordinanceshalltakeeffectafterpublishingintheofficialnewspaper. TheMaplewoodCityCouncilapprovedthisordinanceonDecember10,2007. __________________ Mayor ATTEST: _______________________ CityClerk SecondedbyMayorLongrie.Ayes All 3.ProposedSignOrdinanceAmendmentProhibitedSignsSecondReading. a.SeniorPlanner,TomEkstrandgavethereport. b.CityAttorney,AlanKantrudansweredquestionsofthecouncil. c.CityManager,GregCopelandexplainedwhythereweretwocouncilreportsforitemF3. d.Planner,ShannFinwallansweredquestionsofthecouncil. MayorLongrieopenedthepublichearing. 1.JeremyYarwood,representativefromthePlanningCommissionspokeregardingthe planningcommissionsdisapprovalofthisproposedsignordinance. 2.DaleTripper,1201JunctionAvenue,Maplewood.Mr.TripplerspokeasaMaplewood CitizenregardinghisdisapprovalofProposedSignOrdinanceAmendmentforProhibited SignsandaskedthattheCityCouncilconsidertablingtheSecondReadingofthisSign Ordinance. 3.BillSchriener,1098BeaverCreekParkway,Maplewood.Mr.Schrienerdisapproves digitalsignsbecauseofthehazardstheycausewhilepeoplearedrivingdowntheroad. December10,2007,CityCouncilMeeting 6 MayorLongrieclosedthepublichearing. table CouncilmemberRossbachmovedtotheSecondReadingoftheProhibitedSignOrdinance Amendmentinordertoconsiderchangesthatwererecommendedbytheplanningcommission, communitydesignreviewboardandstaffregardingchangestothesignordinanceanddynamic signfacedisplays. SecondedbyCouncilmemberJuenemann.Ayes Councilmembers Juenemann, Rossbach Nays Mayor Longrie, Councilmembers Cave,Hjelle Themotionfailedona2-to-3vote. approve CouncilmemberCavemovedtothesecondreadingoftheSignOrdinanceAmendment whichdeletesasa prohibited sign the descriptive language that identifies signs as signs that changeinbrightnessorcolor. ORDINANCENO.884 ANORDINANCEAMENDINGTHECODEREQUIREMENTSFOR PROHIBITEDSIGNS TheMaplewoodCityCouncilapprovesthefollowingchangestotheMaplewoodCodeof Ordinances: Section1Section44-737.Prohibitedsignsgenerally. .(Deletionsarecrossedout): Signsthatarenotspecificallypermittedinthisarticleareherebyprohibited.Thefollowingsigns arespecificallyprohibited: 1.Balconysignsandsignsmountedorsupportedonabalcony. 2.Anysignthatobstructsanypartofadoorwayorfireescape. 3.Signsthathaveblinking,flashingorflutteringlightsorthatchangeinbrightnessorcolor. Signsthatgivepublicserviceinformation,suchastimeandtemperatureareexempt. 4.Signsonrocks,treesorutilitypolesonapublicright-of-way. Section2. Thisordinanceshalltakeeffectafterpublishingintheofficialnewspaper. TheMaplewoodCityCouncilapprovedthisordinanceonDecember10,2007. ________________________ Attest:Mayor _______________________ CityClerk SecondedbyMayorLongrie.Ayes Mayor Longrie, Councilmembers Cave,Hjelle,Rossbach Nay Councilmember Juenemann December10,2007,CityCouncilMeeting 7 G.VISITORPRESENTATIONS 1.BillSchriener,1098BeaverCreekParkway,Maplewood.Mr.Schrienerspoke regardingconcernsheraisedwiththecitycouncilattheNovember26,2007,city councilmeetingfortheBeaverLakeNeighborhood.Hesaidhewascopiedonan emailfromCouncilmemberRossbachtoMr.Ratchke.Theemailfrom CouncilmemberRossbachsaidnocouncilactionwasrequiredforthisitemto moveforward.Itdidmentionsomethingaboutareclassificationofzoningof outlotsandheaskedwhatthatmeant.Mr.Ekstrandwasn t sure what that was referringto. CouncilmemberRossbachstatedthatinhisemailtoMr.Ratchkeasfarashe knewnocouncilactionwasrequiredtopullapermitthere.Hebelievedtherewere areaslistedasoutlotsthatmayrequirecouncilactioninorderforthemtobelisted withtheproperzoning.Hesaidthatwassomethinghehadheardandhepassed thecommentsalongintheemail.Mr.RatchkeisaresidentofBeaverLakewho senttheemailtoCouncilmemberRossbach. Mr.Schrienersaidhelookedbackinto2002andnoticedintheconditionsofthe CUPthatiftheconditionsarenotmetwiththelasthomeconstructedthatthe certificateofoccupancywouldbetional condi and money would be escrowed. It isalsospecifiedthatifworkcouldnotbecompletedduetoweatherandwork st wasnofthefollowingyear,thecitywouldgoandcomplete t completed by June 1 thework. Thebuilderhasbeengoneforover2years;thefencingalongthebiketrailhas neverbeeninstalledalthoughthelandscaping,soddingandsprinklersystemhas beencompleted.Theshrubberythatisreferredtohasneverbeenplanted.The CUPmadeaspecificmentionofanyslopesinexcessof3to1.Nowtheslopes betweenthehomesexceed3to1.Someexceed1to1slopes.Hesaidhisair conditionerunit,withoutaddressingtheslopes,isgoingtoslidedownthehilland intothebackyard.HeaskedwhoisenforcingthetermsoftheCUP?Thebuilder isgone,thereisnomoneyescrowed,allthecertificatesofoccupancywere issued.Hewouldliketoknowwhoisenforcingthisandhowthetermsthatwere putinplacearegoingtobeenforced?Thedevelopersinvolvedherehaveclearly showedtheyhavenointentionofcomplyingwiththeCUP. Mr.Schrienersaidtheneighborsfiguredoutbylookingattheconstructionplans thatthebuildingsareplannedtobe25%higherthantheyaresupposedtobe. Theydidthatbycarefullyomittingtheheightontheplanswhentheywerebrought theplansintothecityforapproval.Thattheeasywaytoslipthatby.IntheCUP s itspecifiesthatbeforepermitsshouldbeissuedthereisatreeplanshowing240 treestobeplanted.AttheMaplewoodplanningofficeplanningstaffcouldn t producethetreeplan,apparentlyitdoesnt.Mr.Schrienersaidifthetreeplan t exis doesexistnobodyatthecityknowswherethetreeplanis.Thatwasacondition thatwassupposedtooccurbeforeanystructureswerebuilt.Heaskedhowmany timestheneighborhoodissupposedtohaveconstructiongoingoninthe neighborhood? December10,2007,CityCouncilMeeting 8 Mr.Schrienersaidtheneighborshavelivedthroughmuddystreetsandequipment goingthroughtheneighborhood.Workstopped2yearsagoandthenlastweek thestreetswereblockedwithdumptrucksandexcavatorsandnowthereisa muddymess.Unprotectedslopesthatare3to1willwashdownontoBeaver CreekParkwaywiththespringthawandnobodyatthecityseemstocareoris doinganythingaboutit.ThePUDwastoexpireafter2yearsiftheowneror developerdidnotcomebacktothecouncilwithin2years.Interestinglyenoughhe canbeforethecouncil.Everytimethisis t find any record of the developer coming broughtbeforethecouncilitisbroughtbeforethecouncilbythecityitselfnotby thebuilderortheowner.ThisPUDshouldhaveexpiredin2004andthePUD shouldnotevenbeanissuetoday.Hesaidheiscontinuingtodoresearchonthis. Hesaidheisstartingtosmellarat,henotsurewhoitisbuthewillcontinue s searching. MayorLongriesaidsheunderstoodthatstaffwaslookingintotheconcernsofMr. SchrienerfromtheNovember26,2007,councilmeeting.Sheunderstandsthatthe citydidnthisdevelopmenttoensurethework t require a large enough escrow for wascompleted.Staffislookingatrequiringalargerescrowamounttoensure projectsarecompleted.MayorLongriesaidsometimesadevelopermayleave thingsunfinishedandthencomebackintothecitytodowork.Nowthecityis requiringthedevelopertotakecareoftheprojectthatwasn t completed first beforeanotherprojectcanmoveforward. Mr.Schrienersaidhecanunderstandabuildergoingbacktoacitytodomore workandrequiringthemtofinishtheprojectthatwasn t done right the first time. However,hedoesndeveloperorbuildercomingbackinto t anticipate this Maplewoodtodoworksohowcanweenforcethesethingstogetdoneforthis development.Inthiscasethecitydoesn t have the teeth or an avenue. He still wantstoknowwhoissupposedtoberesponsibleatthecityforenforcingtherules toensurethingsarecompleted? MayorLongriesaidinaplanBcitythatresponsibilityusuallyfallsontheshoulders ofthecitymanageratthattime.Ultimatelythecitymanageristhepersonwhoisin chargeofmakingsurethingsarerunningsmoothlyinthecity.TheMayorsaidin theenditonatthetop. s the pers 2.MaryDeStasio,1118BeaverCreekParkway,Maplewood.Shespokeinsupportof herneighborBillSchrienerpertainingtoissueswiththeBeaverLake Neighborhood. H.APPOINTMENTS/PRESENTATIONS a.FireChief,SteveLukinpresentedthereport.ChiefLukinreadtheawardhonors andcongratulatedeachrecipientfortheirLifeSafetyAwardfromtheMaplewood FireDepartment. b.RonHorwarth,SupervisorattheMaplewoodCommunityCenterpresentedtheLife SafetyAwardstothreeoftherecipientsinvolvedinincidentsattheMCC. December10,2007,CityCouncilMeeting 9 1.FourLifeSafetyAwards a.AlisonKurzhal b.AndyProesch c.MikeSauseman d.JonahHale I.CONSENTAGENDA 1.CouncilmemberHjellemovedtoapproveitems1,4,6,8,9,11. SecondedbyMayorLongrie.Ayes All 2.MayorLongriemovedtoapproveitem2. SecondedbyCouncilmemberCave.Ayes All 3.CouncilmemberHjellemovedtoapproveitem3. SecondedbyCouncilmemberCave.Ayes All 4.CouncilmemberJuenemannmovedtoapproveitem5. SecondedbyCouncilmemberHjelle.Ayes All 5.CouncilmemberJuenemannmovedtoapproveitem7. SecondedbyCouncilmemberCave.Ayes All 6.CouncilmemberJuenemannmovedtoapproveitem10. SecondedbyCouncilmemberHjelle.Ayes All 1.ApprovalofClaims CouncilmemberHjellemovedApprovalofClaims. ACCOUNTSPAYABLE: $306,458.42Checks#74151thru#74207 Dated11/21/07thru11/27/07 $279,741.92Disbursementsviadebitstocheckingaccount Dated11/15/07thru11/21/07 $1,276,081.05Checks#74208thru#74262 $106,907.53Disbursementsviadebitstocheckingaccount Dated11/21/07thru11/29/07 __________________ $1,743,547.05TotalAccountsPayable December10,2007,CityCouncilMeeting 10 PAYROLL $489,444.82PayrollChecksandDirectDepositsdated11/30/07 $563.16PayrollDeductioncheck#1003935thru#1003936 dated11/30/07 _________________ $490,007.98TotalPayroll GRANDTOTAL $2,233,555.03 SecondedbyMayorLongrie.Ayes All 2.AuthorizationtoPurchaseMicrosoftLicenses. MayorLongriemovedtoapprovetheAuthorizationtoPurchaseMicrosoftLicensesoffofthe StatecontractviaSH1. SecondedbyCouncilmemberCave.Ayes All 3.AuthorizationtocompletefiberopticringthroughoutCityCampus. CouncilmemberHjellemovedtoapprovetheAuthorizationtospend$18,000tocompletethefiber opticringthroughouttheMaplewoodCityHallCampus. SecondedbyCouncilmemberCave.Ayes All 4.FinalPlat-PondOverlookFurnessCourt,NorthofCountyRoadD. MayorLongriemovedtoapprovetheFinalPlatPondOverlook Furness Court, North of County RoadD.ThisapprovalDate-stampedNovember16,2007,issubjecttothecountyrecordingthe deeds,deedrestrictionsandcovenantsrequiredbythecityandthedevelopermeetingallthe conditionsofthecityengineer. SecondedbyCouncilmemberHjelle.Ayes All 5.FinalPlat-TheShores940FrostAvenue. CouncilmemberJuenemannmovedtoapprovetheFinalPlat The Shores 940 Frost Avenue. PUBLICVACATIONRESOLUTION07-12-202 WHEREAS ,BartMontanariofLakePhalenEstates,LLC,hasappliedforthevacationofa sanitarysewereasementlocatedonthewestsideofthepropertyat940FrostAvenueasfollows. SanitarySewerEasement:PartofE.10acresoftheW.20acresofGovernmentLot2described asfollows:BeginningatintersectionofW.lineofsaid10acresandS ly line of Frost Ave. as now located;thenceS.27 °06 E. a distance of 811.06 feet to intersection of E. line of said 10 acres andN ly line of East Shore Drive; thence N. on said E. line 189.3 feet; thence W. at right angles December10,2007,CityCouncilMeeting 11 67.5feet;thenceNW ly at an angle of 61°57 to the right a distance of 613.05 feet to said S. line ofFrostAve.;thenceSW ly thereon 17.3 feet, more or less to beginning; all in Sec. 16, T. 29, R. 22,togetherwiththatportionoftheabovedescribedlandS.ofthepreviouslydescribedline whichliesW.ofalinerunningNW ly from the SE corner of the said E. 10 acres of the W. 20 acresofsaidGovernmentLot2toapoint189.02feetN.ofand50feetW.ofsaidSEcorner, whicheasementshallincludetheperpetualrightofsaidVillageofMaplewood,itssuccessorsor assigns,toconstruct,maintain,operateandrepairundergroundsewermains,pipesand appurtenancesoverandacrossthestripoflandhereinbeforedescribed,togetherwithperpetual easementforingressandegress,allwithoutadditionalcompensation. WHEREAS, thehistoryofthesepublicvacationisasfollows: 1.OnJuly17,2007,theplanningcommissionheldapublichearingabouttheproposed vacations.ThecitystaffpublishedanoticeintheMaplewoodReviewandsentanoticeto theabuttingpropertyowners.Theplanningcommissiongaveeveryoneatthehearinga chancetospeakandpresentwrittenstatements.Theplanningcommissionalso consideredreportsandrecommendationsofthecitystaff.Theplanningcommission recommendedthatthecitycouncilapprovethevacation. 2.OnAugust13,2007,thecitycouncilreviewedthisproposal.Thecitycouncilalso consideredreportsandrecommendationsofthecitystaffandplanningcommission. 3.OnDecember10,2007,thecitycouncilauthorizedtherevisionofthevacationresolutionto includethevacationofthesanitarysewereasementonly,andremovedtheauthorizationfor thevacationof20feetofright-of-wayfromEastShoreDriveasitwasnotnecessaryforthe development. NOW,THEREFORE,BEITRESOLVED thatthecitycouncilapprovetheabove- describedvacationbecausetheinstallationofsanitaryseweralongEastShoreDriveispartof thepublicimprovementsplannedinconnectionwiththedevelopment.Assuch,theexisting sanitarysewerlinelocatedonthewestsideofthepropertywillbeabandonedandremoved.The sanitarysewereasementwillnolongerbeneededandthereforethevacationoftheeasementis inthepublicinterest. Priortorecordingthevacationofthesanitarysewereasementtheapplicantmustcompletethe following: 1.Theapplicantshallgrantthecityaright-of-entrytocompletethesanitarysewer abandonmentwork. 2.Theapplicantshalldedicatea30-foot-triangularpieceoflandasadditionalright-of-wayto thecityatthenortheastcornerofthepropertyforthefutureroundaboutattheintersection ofFrostAvenueandEastShoreDrive. TheMaplewoodCityCounciladoptedthisresolutiononDecember10,2007. December10,2007,CityCouncilMeeting 12 SecondedbyCouncilmemberHjelle.Ayes All 6.ApprovalofAmendmentNo.7toSt.PaulRegionalWaterServiceAgreement. CouncilmemberHjellemovedApprovalofAmendmentNo.7toSt.PaulRegionalWaterService Agreement. Agreement#02-10263-I AMENDMENTNO.7 To AGREEMENTBETWEEN BOARDOFWATERCOMMISSIONERS And CITYOFMAPLEWOOD th AMENDMENTNO.7TOAGREEMENT Thisenteredintothis4dayofDecember2007, BOARDOFWATERCOMMISSIONERS byandbetweenthe,amunicipalcorporationofthe CITYOFMAPLEWOOD StateofMinnesota(the,amunicipalcorporationofthe Board), and the StateofMinnesota( Maplewood). WITNESSETH: WHEREAS, MaplewoodandtheBoardenteredintoanagreementdatedOctober30, 1996,fortheprovisionofwaterservicebytheBoardtopropertieswithinMaplewood(the Agreement); and WHEREAS, ArticleXIVoftheAgreementallowsforamendmentstotheAgreement;and WHEREAS ,Sec.32-6ofMaplewood s Right of Way Ordinance exempts the Board from theprovisionsandrequirementsofsaidOrdinance;and WHEREAS ,BoardandMaplewoodagreethatBoardactivitiesinMaplewoodrightsof wayshallbegovernedbytheprovisionsandrequirementsoftheAgreement,asamended;and WHEREAS ,thepartiesdesireatthistimetoamendtheAgreementtoprovideforsuch governingoftheBoard s work in Maplewood rights of way. NOW,THEREFORE, inconsiderationofthemutualcovenantscontainedherein,the partiesmutuallyagreetoamendtheAgreementasfollows: 1.ThefollowingisherebyaddedtotheAgreement: ARTICLEXVI MAPLEWOODRIGHTOFWAYPERMITSREQUIRED BoardexcavationworkinMaplewoodrightsofwayshallbeinaccordancewiththefollowing permittingprocedures: December10,2007,CityCouncilMeeting 13 A.APPLICATIONFORPERMIT. BoardshallprovideanExcavationPermitapplicationasearlyaspossible.Theapplication shallincludethefollowing: 1)descriptionofwork 2)drawingshowinglocationofworkandsizeofexcavation 3)descriptionofmethodsofinstallation 4)scheduleofwork. B.ISSUANCEOFPERMIT . FollowingreceiptofanExcavationPermitapplication,Maplewoodshallissueapermittothe Board. C.RIGHTOFWAYRESTORATIONSTANDARDS . BoardshallperformpatchingandrestorationofrightsofwayinaccordancewithMaplewood standardsasspecifiedinthemostrecentrevisionofMaplewoodEngineeringPlates1 through13. D.PERMITFEEANDBILLING. MaplewoodshallissuemonthlyinvoiceslistingtheExcavationPermitnumber,work descriptionandfeeforeachpermit. E.PAYMENT . AfterreviewandapprovalofthechargesbyBoard s construction supervisor, Board shall issuepaymenttoMaplewoodwithin30days. 1.WheneveritshallberequiredorpermittedbytheAgreementorthisAmendment,thatnotice ordemandbegivenorservedbyeitherpartytoorontheotherparty,suchnoticeordemand shallbedeliveredpersonallyormailedbyUnitedStatesmailtotheaddresseshereinafterset forthbycertifiedmail.Suchnoticeordemandshallbedeemedtimelygivenwhendelivered personallyorwhendepositedinthemailinaccordancewiththeabove.Theaddressesofthe partiesheretoforsuchmailpurposesareasfollows,untilwrittennoticeofsuchaddresshas beengiven: Board:BoardofWaterCommissionersMaplewood:CityofMaplewood Attn:SPRWSGeneralManagerAttn:CityManager 1900RiceSt.,OfficeBuilding1830Co.RdBEast SaintPaul,MN55113Maplewood,MN55109 2.Exceptasmodifiedherein,thetermsoftheAgreementshallremaininfullforceandeffect. [Remainderofpageleftintentionallyblank.] December10,2007,CityCouncilMeeting 14 INWITNESSWHEREOF, thepartiesheretohavecausedthisAmendmentNo.7to Agreementtobeexecutedasofthedayandyearfirstabovewritten. BOARDOFWATERCOMMISSIONERS Approved: ________________________________By___________________________________ StephenP.Schneider,GeneralManagerPatrickHarris,President SaintPaulRegionalWaterServices By___________________________________ ApprovedastoForm:JanetLindgren,Secretary ________________________________By___________________________________ AssistantCityAttorneyMatthewG.Smith,Director OfficeofFinancialServices STATEOFMINNESOTA) )ss. COUNTYOFRAMSEY) Theforegoinginstrumentwasacknowledgedbeforemethis____dayof________________, 20___,byPatrickHarris,PresidentoftheBoardofWaterCommissioners,aMinnesotamunicipal corporation,onbehalfofthecorporation. _______________________________________ Signatureofpersontakingacknowledgment December10,2007,CityCouncilMeeting 15 STATEOFMINNESOTA) )ss. COUNTYOFRAMSEY) Theforegoinginstrumentwasacknowledgedbeforemethis____dayof________________, 20___,by,SecretaryoftheBoardofWater Commissioners,aMinnesotamunicipalcorporation,onbehalfofthecorporation. _______________________________________ Signatureofpersontakingacknowledgment STATEOFMINNESOTA) )ss. COUNTYOFRAMSEY) Theforegoinginstrumentwasacknowledgedbeforemethis____dayof________________, 20___,byMatthewG.Smith,Director,OfficeofFinancialServicesoftheBoardofWater Commissioners,aMinnesotamunicipalcorporation,onbehalfofthecorporation. _______________________________________ Signatureofpersontakingacknowledgment CITYOFMAPLEWOOD By_________________________________ ItsMayor By_________________________________ ItsCityManager December10,2007,CityCouncilMeeting 16 STATEOFMINNESOTA) )ss. COUNTYOFRAMSEY) Theforegoinginstrumentwasacknowledgedbeforemethis____dayof________________, 20___,by_________________________,MayoroftheCityofMaplewood,aMinnesota municipalcorporation,onbehalfofthecorporation. _____________________________________ Signatureofpersontakingacknowledgment STATEOFMINNESOTA) )ss. COUNTYOFRAMSEY) Theforegoinginstrumentwasacknowledgedbeforemethis____dayof________________, 20___,by_________________________,CityManageroftheCityofMaplewood,aMinnesota municipalcorporation,onbehalfofthecorporation. _____________________________________ Signatureofpersontakingacknowledgment SecondedbyMayorLongrie.Ayes All December10,2007,CityCouncilMeeting 17 7.CountyRoadDRealignmentSurcharge,PondWetlandMitigation,CityProject02- 07,ApprovalofResolutionRequestingVariancefromStateAidRule. CouncilmemberJuenemannmovedtoapprovetheCountyRoadDRealignmentSurcharge,Pond WetlandMitigation,CityProject02-07,ApprovalofResolutionRequestingVariancefromState AidRule. CityofMaplewood RamseyCounty,Minnesota RESOLUTION07-12-203 ARESOLUTION REQUESTINGAVARIANCEFROMSTATE-AIDRULE8820.2800SUBPART2FORCITY PROJECTNO.02-07CountyRoadDRealignment,Surcharge,PondWetlandMitigation WHEREAS, theCityCounciloftheCityofMaplewoodhasapprovedCityProject02-07 CountyRoadDRealignment,Surcharge,Pond,WetlandMitigation,and WHEREAS ,saidimprovementprojectwasconstructedbetweenTrunkHighway61and HazelwoodStreetalongtheapprovedRamseyCountyStateAidHighwayalignmentforCounty RoadD. WHEREAS, saidimprovementprojectwasnecessarytobeconstructedtoprovideforthe subsequentconstructionofthefollowingapprovedStateAidprojects: S.A.P.138-121-03S.A.P.62-619-025 S.A.P.138-010-11S.A.P.62-619-026 S.A.P.138-020-29 S.A.P.138-020-30 WHEREAS ,theCityofMaplewoodletbidspriortoreceivingfinalState-Aidapprovalin ordertominimizedelayandpotentialfinancialpenalties/claimsbyadjacentpropertyowners;and WHEREAS ,StateAidRule8820.2800subpart2states only those projects for which final plansareapprovedbythestate-aidengineerbeforeopeningbidsorapprovingaforceaccount agreementareaeligibleforstate-aidconstructionfunds . NOWTHEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA, thattheCityofMaplewoodherebyrequestsanadministrativevariancefromState AidRule8820.2800,Subpart2. th ADOPTED bytheCouncilthis10dayofDecember,2007. _____________________________ MAYOR ATTEST: ___________________________________ CITYADMINISTRATOR SecondedbyCouncilmemberCave.Ayes All December10,2007,CityCouncilMeeting 18 8.MogrenStreetImprovements,CityProject06-17,ResolutionModifyingExisting ConstructionContract,ChangeOrder2. CouncilmemberHjellemovedtoapprovetheMogrenStreetImprovements,CityProject06-17, ResolutionModifyingExistingConstructionContract,ChangeOrder2. RESOLUTION07-12-204 DIRECTINGMODIFICATIONOFEXISTINGCONSTRUCTIONCONTRACT PROJECT06-17,CHANGEORDER2 WHEREAS ,theCityCouncilofMaplewood,Minnesotahasheretoforeorderedmade ImprovementProject06-17,MogrenStreetImprovements,andhasletaconstructioncontract pursuanttoMinnesotaStatutes,Chapter429,and WHEREAS ,itisnownecessaryandexpedientthatsaidcontractbemodifiedand designatedasImprovementProject06-17,ChangeOrderNos.2. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthat: 1.Themayorandcityclerkareherebyauthorizedanddirectedtomodifytheexisting contractbyexecutingsaidChangeOrderNos.2intheamountof$34,985.00.The revisedcontractamountis$2,421,478.80. 2.Thefinancedirectorisherebyauthorizedtomodifytheprojectbudgetbymakingthe followingfundincreases: MaplewoodToyotaAssessment$17,500.00 SecondedbyMayorLongrie.Ayes All 9.Infiltration/InflowReductionProgram,CityProject06-02,ResolutionAuthorizing SubmittalofGrantRequestsforFoundationDraintileDisconnectionProgram. CouncilmemberHjellemovedtoapprovetheInfiltration/InflowReductionProgram,CityProject 06-02,ResolutionAuthorizingSubmittalofGrantRequestsforFoundationDrainTile DisconnectionProgram. RESOLUTION07-12-205 AUTHORIZINGSUBMITTALOFGRANTREQUESTSFOR FOUNDATIONDRAINDISCONNECTIONPROGRAM WHEREAS,theCityCouncilofMaplewood,Minnesotahaspreviouslybeenidentifiedby theMetropolitanCouncilEnvironmentalServices(MCES)ashavingexcessinfiltrationandinflow initssanitarysewersystem,and WHEREAS,MCESisofferingagrantprogramtohelpdefraythecosttoprivateproperty ownersforthedisconnectionoffoundationdrains. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthat: December10,2007,CityCouncilMeeting 19 1.TheCityEngineerisherebyauthorizedanddirectedtoapplyforgrantspursuantto theMCESFoundationDrainDisconnectionProgram. SecondedbyMayorLongrie.Ayes-All 10.SpecialAssessmentforFalseAlarmBills,SafetyInspectionsandAbatements. CouncilmemberJuenemannmovedtoapprovetheResolutionfortheSpecialAssessmentfor FalseAlarmBills,SafetyInspectionsandAbatements. RESOLUTION07-12-206 RESOLVED ,thattheCityClerkisherebyauthorizedanddirectedtocertify totheAuditorofRamseyCountythefollowingdelinquentfalsealarmchargefor collectionwiththetaxesofsaidpropertyownerfortheyear2007,collectiblein 2008,andwhichincludesinterestattherateofeightpercent(8%)onthetotal amountforoneyear: PROPERTY ACCOUNTSTREETADDRESSIDENTIFICATIONAMOUNT* MaplewoodManor2266Duluth09.29.22.44.0158$540.00 KayiK.Vang2421TevlinCt.24.29.22.24.0049$1725.30 StateFarmInsurance601MarquetteAve.#10018.29.22.33.0037$55.08 SilverRidgeApartments6363N.StateHwy,Suite80025.29.22.32.0029$27.00 ColorPointSigns1421EdgewaterRoad36.29.22.11.0056$222.48 AlanMerricks,CornerKick1357CopeAve.10.29.22.32.0014$135.00 UyenPham2347HillwoodDr.E.12.28.22.32.0040$337.50 KanBThao2266HoytAve.E24.29.22.22.0062$318.60 Wael&RaedYounis1068LakewoodDr.N25.29.22.24.0070$243.00 JohnChu1700McMenemySt.N17.29.22.33.0012$1,148.58 TOTAL$4,752.54 *Amountincludes8%interest. SecondedbyCouncilmemberHjelle.Ayes-All December10,2007,CityCouncilMeeting 20 11.SpecialAssessmentforAmbulanceBillsfor2006-2007. CouncilmemberHjellemovedtoapprovetheResolutionfortheSpecialAssessmentfor AmbulanceBillsfor2006-2007. RESOLUTION07-12-207 RESOLVED ,thattheCityClerkisherebyauthorizedanddirectedtocertifytotheAuditor ofRamseyCountytheattachedambulanceservicechargestotaling$32,238.39forcollectionwith thetaxesofsaidpropertyownerfortheyear2007,collectiblein2008withinterestattherateof eightpercent(8%)onthetotalamountforoneyear. SecondedbyMayorLongrie.Ayes-All December10,2007,CityCouncilMeeting 21 J.AWARDOFBIDS None. K.UNFINISHEDBUSINESS 1.ConditionalUsePermitClearChannelOutdoorBillboardHeightIncrease 1790GervaisCourt a.SeniorPlanner,TomEkstrandgavethereportandansweredquestionsofthecouncil. b.CityAttorney,AlanKantrudansweredquestionsofthecouncil. CouncilmemberRossbachsaidunderCityCodeSection44-1096 ACUPhearingshallnotbe helduntilthecouncilhasreceivedwrittenrecommendationsorreportsfromcitystaff,thePC, CDRB.CouncilmemberRossbachsaidthecouncildoesn t have this information so the council shouldnotbereviewingthisitem. TheMayorandCityCouncilmembersstatedtheyweredisappointedthattheplanning commissionandcommunitydesignreviewboardminuteswerenotprovidedinthepacketor giventothecouncilbeforethiseveningsmeetingtoreviewforthisagendaitem. MayorLongrieaskedifanyonewantedtospeakregardingthisitem. JeremyYarwood,RepresentativefromthePlanningCommissionsaidtheplanningcommission andthecommunitydesignreviewboardpassedandrecommendedachangetothesigncode thatallowsdynamicdisplaysigns.Hesaidthecouncilshouldaskthestaffwhythatagendaitem wasn t put on the agenda this evening and why these two sign issues were put on the agenda. ThereasonthePCtabledthisitemwasbecausethechangeinthesignheightisclearly connectedtoasignthatisgoingtohaveadynamicdisplayandthecitydoesn t have an ordinanceinplaceyettogovernthedynamicdisplaythatwouldbeplacedonsaidsign. Therefore,thePCfeltitwasinappropriatetopasstheCUPuntilthecitycouncilhashadthe chancetoreviewthedynamicdisplayordinanceandmakesurethatwasinplacebeforethe planningcommissionaddressestheCUP.Hesaidhedidn t feel it was appropriate for the council tovoteonthisitemuntiltheplanningcommissionhadmadearecommendation.Hesaidany reasonableinterpretationoftheordinancecanonlycometothatconclusion. movedtotable CouncilmemberRossbachtheAdoptionoftheResolutionspecifyingtheterms andconditionsrequiredbyCityCodeandnecessarytoimplementtheCityCouncilAgreement untilthecitycouncilhasreceived approvedonOctober22,2007,withClearChannelOutdoor arecommendationfromtheplanningcommission,communitydesignreviewboardand staffpriortoconsideringtheconditionalusepermit.CouncilmemberRossbachfurther movedthatthecitytellClearChannelOutdoorthatthecitywillbetakinga60-day extensionforthisrequestunderStateStatuteSection15.99becausethecouncilisin violationoftheordinancewithoutthepertinentinformation. SecondedbyCouncilmemberHjelle.Ayes Councilmember Hjelle, Juenemann, Rossbach Nays Mayor Longrie, Councilmember Cave December10,2007,CityCouncilMeeting 22 MayorLongriesaidsheunderstandsthatthecityneedsanarticulatedreasontoaskforan extensionortotablethis.Theapplicantisrequestingapprovalfromthecounciltoraisetheheight ofthissignby15feet.WhenthecouncilreviewsaCUPthecouncillooksatwhetherthisrequest willchangetheexistingorplannedcharacterofthesurroundingarea,whichthisdoesn t because thereisanexistingbillboardtherealready.Herconcernistheagreementbetweenthecityand ClearChannelOutdoorregardingotherbillboardsignsinthecityandhowthisdecisioncould impactotherlegalconcerns. CityAttorney,Kantrudsaidhewouldbepresentattheplanningcommissionandcommunity designreviewboardmeetingsregardingthisitem. CouncilmemberRossbachrequestedarecessat9:50p.m. TheCouncilmeetingresumedat10:00p.m. MayorLongrierecommendedthatthecouncilmoveitemL.1andL4.aheadoftheAdoptionofthe 2008CityBudgetduetothelengthoftimeitmaytaketodiscussthatagendaitem. SecondedbyCouncilmemberCave.Ayes-All L.NEWBUSINESS 1.Off-SaleIntoxicatingLiquorLicenseOwnerandManagerHillsideLiquors 1690McKnightRoad(movedaheadofagendaitemK2.) a.CitizenServicesManager,KarenGuilfoilegavethereport. b.NaiXiongVang,OwnerofHillsideLiquors,1690McKnightRoad,Maplewood,addressed andansweredquestionsofthecouncil. CouncilmemberHjellemovedtoapprovetheOff-SaleIntoxicatingLiquorLicenseforHillside Liquorsat1690McKnightRoad. SecondedbyMayorLongrie.Ayes All 4.PrioryPublicImprovements,CityProject07-24ResolutionAcceptingFeasibility StudyandOrderingPublicHearing PublicWorksDirector,ChuckAhlpresentedthereport. CouncilmemberJuenemannmovedtoapprovetheresolutionAcceptingtheReportandCalling foraPublicHearingforthePrioryPublicImprovements,CityProject07-24. RESOLUTION07-12-209 ACCEPTINGREPORTANDCALLINGFORPUBLICHEARING WHEREAS,pursuanttoresolutionofthecounciladoptedJuly23rd,2007,areporthas beenpreparedbythecitySEH,withreferencetotheimprovementof s engineering consultant, thePrioryPublicImprovements,CityProject07-24,andthisreportwasreceivedbythecouncil onDecember10,2007,and WHEREAS,thereportprovidesinformationregardingwhethertheproposedprojectis necessary,cost-effective,andfeasible, December10,2007,CityCouncilMeeting 23 NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA: 1.ThecouncilwillconsidertheimprovementofthePrioryPublicImprovementsin accordancewiththereportandtheassessmentofabuttingpropertyforalloraportionofthecost oftheimprovementpursuanttoMinnesotaStatutes,Chapter429atanestimatedtotalcostofthe improvementof$1,212,089. th 2.Apublichearingshallbeheldonsuchproposedimprovementonthe14dayof January,2007,inthecouncilchambersofcityhallat7:15p.m.,andtheclerkshallgivemailed andpublishednoticeofsuchhearingandimprovementasrequiredbylaw. SecondedbyCouncilmemberHjelle.Ayes-All K.UNFINISHEDBUSINESS(CONTINUED) 2.Adoptionof2008CityBudget FinanceandAdministrationManager,BobMittetgavethepresentationandansweredquestions ofthecouncil. CouncilmemberRossbachmovedtotabletheAdoptionofthe2008CityBudgettoallowcitystaff totakeanotherlookattheirbudgetstomakereductionsandbringthe2008CityBudgetbackto thecouncil. SecondedbyCouncilmemberJuenemann. Afteralengthydiscussionamongstthecitycouncilandcitystaff,CouncilmemberRossbach withdrewhismotiontotabletheAdoptionofthe2008CityBudget. movedtoapprovetheAdoptionofthe2008CityBudget. CouncilmemberRossbach However,thecouncilissendingthe2008CityBudgetbacktocitystafftobereviewed againtomakereductionsacrosstheboardasstafffindsappropriateinordertocreate enoughfundinginthe2008CityBudgettoretainthetwoplanningpositionsandthe businesslicensespecialistpositionthatwasproposedtoberemoved. SecondedbyCouncilmemberCave.Ayes All CityManager,GregCopelandsaidthe2008CityBudgetwouldhavetobereducedby$260,000. CouncilmemberHjellemadeamotiontoextendthecouncilmeetingtocompletetheagenda. SecondedbyCouncilmemberCave.Ayes Councilmembers Hjelle, Cave and Rossbach Nay CouncilmemberJuenemann, MayorLongrie December10,2007,CityCouncilMeeting 24 3.Adoptionofthe2008PropertyTaxLevy FinanceandAdministrationManager,BobMittetgavethereport. CouncilmemberHjellemovedtoapprovetheAdoptionofthe2008PropertyTaxLevy. SecondedbyCouncilmemberRossbach.Ayes Mayor Longrie, CouncilmembersCave,Hjelle, Rossbach Nay Councilmember Juenemann RESOLUTION07-12-210 CERTIFYINGTAXESPAYABLEIN2008 BEITRESOLVED BYTHECITYCOUNCILOFTHECITYOFMAPLEWOOD,MINNESOTA that: 1.Thefollowingamountsoftaxeswillbeleviedfor2007,payablein2008,uponthenettax capacityinsaidCityofMaplewood,forthefollowingpurposes; Operations$12,124,525 DebtServices$2,701,925 TOTALLEVY$14,826,450 2.Inaddition,thereisa$720,000marketvaluebasedreferendumlevyfor2007payablein 2008tofinancethedebtserviceonthe2002OpenSpaceRefundingBondsandthe2000 FireSafetyBonds. 3.Thenexttaxcapacitybasedlevyof$2,701,925forDebtServiceandthemarketvalue basedreferendumlevyof$720,000total$3,421,925.Thisresultsinatotalcertifiedlevyof $15,546,450.ThebreakdownbyDebtServiceFundfollowsasExhibitA:(providedby AdministrationandFinanceManager). L.NEWBUSINESS 1.Off-SaleIntoxicatingLiquorLicenseOwnerandManagerHillsideLiquors 1690McKnightRoad(movedaheadofagendaitemK2.) a.CitizenServicesManager,KarenGuilfoilegavethereport. b.NaiXiongVang,OwnerofHillsideLiquors,1690McKnightRoad,Maplewood,addressed andansweredquestionsofthecouncil. CouncilmemberHjellemovedtoapprovetheOff-SaleIntoxicatingLiquorLicenseforHillside Liquorsat1690McKnightRoad. SecondedbyMayorLongrie.Ayes All December10,2007,CityCouncilMeeting 25 2.DesotoSkillmanAreaStreetImprovements,CityProject06-16,Resolutionfor ModificationofExistingConstructionContract,ChangeOrder4(movedaheadof agendaitemK2.) a.PublicWorksDirector,ChuckAhlpresentedthereportandansweredquestionsofthe council. b.CityAttorney,AlanKantrudansweredquestionsofthecouncil. CouncilmemberRossbachmovedtoapproveChangeOrder4fortheadditionalstormsewer workforCityProject06-16,ResolutionforModificationoftheExistingConstructionContract. RESOLUTION07-12-208 DIRECTINGMODIFICATIONOFEXISTINGCONSTRUCTIONCONTRACT PROJECT06-16,CHANGEORDER4 WHEREAS,theCityCouncilofMaplewood,Minnesotahasheretoforeorderedmade ImprovementProject06-16,DesotoSkillmanAreaNeighborhoodImprovements,andhasleta constructioncontractpursuanttoMinnesotaStatutes,Chapter429,and WHEREAS,itisnownecessaryandexpedientthatsaidcontractbemodifiedand designatedasImprovementProject06-16,ChangeOrderNo.4. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTAthat: 1.Themayorandcityclerkareherebyauthorizedanddirectedtomodifytheexistingcontractby executingsaidChangeOrderNo.4intheamountof$63,855.80.Therevisedcontract amountis$3,300,536.77. SecondedbyCouncilmemberJuenemann.Ayes All Councilmembers Nay Mayor Longrie 3.Ferndale-GeraniumAreaStreetImprovements,CityProject07-14,Approvalof AssessmentObjectionWaiverAgreements PublicWorksDirector,ChuckAhlpresentedthereport. CouncilmemberCavemovedtoapprovetheAssessmentObjectionWaiverAgreementsforthe FerndaleGeraniumAreaStreetImprovements,CityProject07-14,ApprovalofAssessment ObjectionWaiverAgreements. AGREEMENT CityofMaplewood, ThisAgreement,datedthe______dayof__________,2007,isbetweenthe NicoleCoombs, aMinnesotamunicipalcorporation(hereinafterthepropertyownerof2578 City) and LinwoodAvenue. December10,2007,CityCouncilMeeting 26 WHEREAS, theCityisprovidedsanitarysewerandwatersewertothepropertyof2578LinwoodAvenue; WHEREAS, NicoleCoombsownthepropertydescribedbyaddressandpropertyidentificationnumbersas: 2578LinwoodAvenue:PIN132822120004 NOWTHEREFORE, theCityandNicoleCoombsagreetomakethefollowingagreement: 1.PaytotheCity$20,000inassessmentsforsanitarysewerandwatermainandservices.The breakdownofassessmentsisasfollows: SanitarySewerandsewerservice$10,000 WaterMainandwaterservice$10,000 Total$20,000 NicoleCoombshasbeenadvisedofitsrighttonoticeandapublichearingandrighttoappealconcerning theassessmentsproposedagainstthe2578Linwoodwiththeamounttobe$20,000.Theassessments aretobepaidoverafifteen(15)yearperiodataninterestrateof6%.NicoleCoombsagreestowaivethe noticeofhearing,hearinganditsrighttoappealsaidassessmentspursuanttoMinnesotaStatutesSection 429.061,etal.Minnesotacaselawsupportswaiverofassessmentproceduressuchastherightofnotice andpublichearing.InReNemzek,58N.W.2d746(Minn.1953). 2.Severability.IfanytermofthisAgreementisfoundtobevoidorinvalid,suchinvalidityshallnot affecttheremainingtermsofthisAgreement,whichshallcontinueinfullforceandeffect. 3.Arbitration.Itisagreedbythepartiesthatanydifferences,disputeorclaimwhicharisesunderand pursuanttothisAgreementorastotheperformancethereofbythepartiesheretoshallbe submittedforarbitrationtoaboardofarbitratorsconsistingofthree(3)persons,oneselectedby thepartyinterestedinonesideofthedispute,onebythepartyinterestedintheothersideofthe dispute,andathirdpersonmutuallyselectedandagreeduponbythefirsttwoarbitrators. Anypartyshallnotifytheotherpartyinwriting,servedbyU.S.Mail,certifiedorregistered,postage prepaid,ofadispute,statingthenatureoftheclaimordisputeandthenameandaddressof selectedarbitrator.Theotherpartyshallservenoticeofitsselectedarbitratorandoppositionor otherinterestintheclaimordispute.Thetwoarbitratorsshallselectathirddisinterestedarbitrator withinfifteen(15)daysaftertheresponsenoticestatedabove. Arbitrationshallbecommencedwithinforty-five(45)daysoftheoriginalnoticepursuanttothe previousparagraphshereof,andallproceedingsshallbegovernedbyMinnesotaStatutes,Chapter 572.Thedecisionofanytwoarbitratorsshallbebindingandconclusivewithrespecttoallclaims anddisputessubmittedinsucharbitrationproceedings. Ifapartydoesnotrespondtoanarbitrationnotice,thenthepartyfirstservingthearbitrationnotice underthepreviousparagraphshallbeentitledbyMotiontopetitionacourtofcompetent jurisdictionforitsorderselectingandappointinganarbitratorforsaiddefaultingparty.Anysuch determinationbytheCourtshallbefinal,bindingandconclusiveastoallpartiesininterest. Expensesforthearbitrationshallbedividedequallyamongtheparties. 4.TheCityerthisAgreementshallbeconditioned,forthesole s and Nicole Coombss obligations und benefitoftheCityandNicoleCoombs,uponthefollowing: A.ContingentuponreviewandapprovaloffinaltermsbytheCityCouncil. INWITNESSWHEREOF,thepartiesheretohaveexecutedthisAgreement. December10,2007,CityCouncilMeeting 27 NICOLECOOMBSCITYOFMAPLEWOOD By:______________________________By:________________________________ NicoleCoombsDateDianaLongrieDate Its:Mayor By:________________________________ GregCopelandDate Its:CityManager AGREEMENT CityofMaplewood, ThisAgreement,datedthe______dayof__________,2007,isbetweenthe RichardandKarenDoree, aMinnesotamunicipalcorporation(hereinafterthepropertyowners City) and of2588LinwoodAvenue.. WHEREAS, theCityisprovidedsanitarysewerandwatersewertothepropertyof2588Linwood Avenue; WHEREAS, RichardandKarenDoreeownthepropertydescribedbyaddressandproperty identificationnumbersas: 2588LinwoodAvenue:PIN132822120003 NOWTHEREFORE, theCityandRichardandKarenDoreeagreetomakethefollowing agreement: 1.PaytotheCity$20,000inassessmentsforsanitarysewerandwatermainandservices.The breakdownofassessmentsisasfollows: SanitarySewerandsewerservice$10,000 WaterMainandwaterservice$10,000 Total$20,000 RichardandKarenDoreehavebeenadvisedoftheirrighttonoticeandapublichearingandrighttoappeal concerningtheassessmentsproposedagainstthe2588Linwoodwiththeamounttobe$20,000.The assessmentsaretobepaidoverafifteen(15)yearperiodataninterestrateof6%.RichardandKaren Doreeagreetowaivethenoticeofhearing,hearinganditsrighttoappealsaidassessmentspursuantto MinnesotaStatutesSection429.061,etal.Minnesotacaselawsupportswaiverofassessmentprocedures suchastherightofnoticeandpublichearing.InReNemzek,58N.W.2d746(Minn.1953). 2.Severability.IfanytermofthisAgreementisfoundtobevoidorinvalid,suchinvalidityshallnot affecttheremainingtermsofthisAgreement,whichshallcontinueinfullforceandeffect. 3.Arbitration.Itisagreedbythepartiesthatanydifferences,disputeorclaimwhicharisesunderand pursuanttothisAgreementorastotheperformancethereofbythepartiesheretoshallbe submittedforarbitrationtoaboardofarbitratorsconsistingofthree(3)persons,oneselectedby thepartyinterestedinonesideofthedispute,onebythepartyinterestedintheothersideofthe dispute,andathirdpersonmutuallyselectedandagreeduponbythefirsttwoarbitrators. Anypartyshallnotifytheotherpartyinwriting,servedbyU.S.Mail,certifiedorregistered,postage prepaid,ofadispute,statingthenatureoftheclaimordisputeandthenameandaddressof selectedarbitrator.Theotherpartyshallservenoticeofitsselectedarbitratorandoppositionor otherinterestintheclaimordispute.Thetwoarbitratorsshallselectathirddisinterestedarbitrator withinfifteen(15)daysaftertheresponsenoticestatedabove. December10,2007,CityCouncilMeeting 28 Arbitrationshallbecommencedwithinforty-five(45)daysoftheoriginalnoticepursuanttothe previousparagraphshereof,andallproceedingsshallbegovernedbyMinnesotaStatutes,Chapter 572.Thedecisionofanytwoarbitratorsshallbebindingandconclusivewithrespecttoallclaims anddisputessubmittedinsucharbitrationproceedings. Ifapartydoesnotrespondtoanarbitrationnotice,thenthepartyfirstservingthearbitrationnotice underthepreviousparagraphshallbeentitledbyMotiontopetitionacourtofcompetent jurisdictionforitsorderselectingandappointinganarbitratorforsaiddefaultingparty.Anysuch determinationbytheCourtshallbefinal,bindingandconclusiveastoallpartiesininterest. Expensesforthearbitrationshallbedividedequallyamongtheparties. 4.TheCitygationsunderthisAgreementshallbeconditioned, s and Richard and Karen Dorees obli forthesolebenefitoftheCityandRichardandKarenDoree,uponthefollowing: A.ContingentuponreviewandapprovaloffinaltermsbytheCityCouncil. INWITNESSWHEREOF,thepartiesheretohaveexecutedthisAgreement. RICHARD&KARENDOREECITYOFMAPLEWOOD By:______________________________By:_____________________________ RichardDoreeDateDianaLongrieDate By:______________________________Its:Mayor KarenDoreeDate By:______________________________ GregCopelandDate Its:CityManager SecondedbyCouncilmemberRossbach.Ayes All M.COUNCILPRESENTATIONS M1.RecognitionofMaplewoodFireFighterKurtParsons,CouncilmemberHjelle. CouncilmemberHjellecommendedMaplewoodFireChief,SteveLukinfor graciouslymakingthefuneralarrangementsforMaplewoodFireFighter,Kurt ParsonswhotookhisownlifeinNovember.Itwasabeautifulservicethatwas attendedbyCouncilmemberJuenemannalongwithmanypoliceandfire personnelwhocametohonorandshowtheirrespectforafellowFireFighter. M2.RamseyCountyLeagueofGovernment,CouncilmemberRossbach. CommissionerRossbachsaidhewasonceagainelectedasPresidentofthe RamseyCountyLeagueofGovernment.RCLGwillbehavingameetingon January31,2008,withthesocialhourstartingaround6:00p.m.Thisisopento thepublicandisagoodopportunitytomeetwithyourlegislatorsandshareyour thoughts.Moreinformationaboutthismeetingwillfollow. M3.UpdateontheComprehensivePlan,MayorLongrie. MayorLongriesaidthetaskforceisofftoagoodstartontheMaplewood ComprehensivePlan. December10,2007,CityCouncilMeeting 29 CouncilmemberCavethankedthestaffforthehardworkthatwasputintothe2008CityBudget andwishedeveryoneHappyHolidays. N.ADMINSTRATIVEPRESENTATIONS None. O.ADJOURNMENT MayorLongriewishedeveryoneHappyHolidaysandadjournedthemeetingat12:10a.m. December10,2007,CityCouncilMeeting 30 AgendaItemE2 MINUTES MAPLEWOODCITYCOUNCIL SPECIALMEETING Thursday,December27,2007 CouncilChambers,CityHall 4:00p.m. Meeting7-23 A.CALLTOORDER AmeetingoftheCityCouncilwasheldintheCityHallCouncilChambersandwascalledtoorder at4:00p.m.byMayorLongrie. B.PLEDGEOFALLEGIANCE C.ROLLCALL DianaLongrie,MayorPresent RebeccaCave,CouncilmemberPresent ErikHjelle,CouncilmemberPresent KathleenJuenemann,CouncilmemberPresent WillRossbach,CouncilmemberPresent D.APPROVALOFAGENDA CouncilmemberHjellemovedtoapprovetheagendaassubmitted. SecondedbyCouncilmemberCave.AyesMayorLongrie, CouncilmembersCave,Hjelle Nays CouncilmembersRossbach, Juenemann CouncilmembersJuenemannandRossbachvotedNaybecauseattheDecember10,2007, councilmeetingcouncilmemberswereconcernedthattheConditionalUsePermitforClear ChannelOutdoorsignshouldnotbehearduntiltheDynamicSignOrdinancehasbeenheardby thecouncil.TheorderofbusinessisthesameonthisagendaasitwasforDecember10,2007. CouncilmemberRossbachstatedthattheConditionalUsePermitforClearChanneldoesnot requirethatthecitymakethechangesbeforetheDynamicSignOrdinanceisheard.Itseemed th oddtohimthataftertheconcernswereraisedDecember10thatthecouncilwouldapprovethe agendainthesameorder. E.PUBLICHEARING None. December27,2007,SpecialCouncilMeeting1 F.UNFINISHEDBUSINESS 1.a.TakefromtheTableConditionalUsePermitApplicationofClearChannel Outdoorfor1790GervaisAvenue,TabledonDecember10,2007. CouncilmemberHjellemovedtoTakefromtheTabletheConditionalUsePermitapplicationby ClearChannelOutdoorforabillboardheightincreaseat1790GervaisCourt. SecondedbyMayorLongrie.AyesMayorLongrie, CouncilmembersCave,Hjelle Nays CouncilmembersRossbach, Juenemann b.ConsiderationofConditionalUsePermitResolutionforsameshoulditbe takenfromthetable. a.SeniorPlanner,TomEkstrandgavethereport. b.AlanKantrud,CityAttorneyaddressedandansweredquestionsofthecouncil. c.TomMcCarver,VicePresident,ClearChannelOutdooraddressedthecouncil. CouncilmemberHjellemovedtoapprovetheconditionalusepermitbyadoptionoftheresolution specifyingthetermsandconditionsrequiredbyCityCodeandnecessarytoimplementtheCity withthe CouncilAgreementapprovedonOctober22,2007,withClearChannelOutdoor amendedlanguageasdiscussedattheDecember27,2007,citycouncilmeeting. CONDITIONALUSEPERMITRESOLUTION07-12-211 WHEREAS,ClearChannelOutdoorappliedforaconditionalusepermittoincreasetheheightof oneoftheirexistingbillboardsfrom35feetto50feet.Thisconditionalusepermitisalsoforthe expansionofanonconformingusesincethebillboardiscloserthan100feettoabuildingand 300feettoaninterchange. WHEREAS,thispermitappliesto1790GervaisCourt.Thelegaldescriptionis: TractA,RegisteredLandSurveyNo.257,RamseyCounty,Minnesota. SubjecttothosepartsembracedwithinStateHighwayNo.36andGervaisCourt. WHEREAS,thehistoryofthisconditionalusepermitisasfollows: 1.OnDecember4,2007,theplanningcommissionheldapublichearingtoreviewthis request.Citystaffpublishedanoticeinthepaperandsentnoticestothesurrounding propertyownersasrequiredbylaw.Theplanningcommissiongaveeveryoneatthe hearingachancetospeakandpresentwrittenstatements.Theplanningcommissionalso consideredreportsandrecommendationsofthecitystaff. 2.ThecitycouncilreviewedthisproposalandconsideredthePlanningCommissionsaction onDecember4,2007.Thecouncilalsoconsideredpublictestimonyfromthepublic hearing,reportsandrecommendationsofthecitystaffandthoseinattendance. December27,2007,SpecialCouncilMeeting2 3.TheCityCounciladoptedanamendmentonDecember10,2007totheCitysSignCode deletingdescriptivelanguagewhichidentifiedprohibitedsignsassignsthatchangein brightnessorcolor. NOW,THEREFORE,BEITRESOLVEDthatthecitycouncilapprovestheabovedescribed conditionalusepermitbecause: 1.Theusewouldbelocated,designed,maintained,constructedandoperatedtobein conformitywiththeCitysComprehensivePlanandCodeofOrdinances. 2.Theusewouldnotchangetheexistingorplannedcharacterofthesurroundingarea. 3.Theusewouldnotdepreciatepropertyvalues. 4.Theusewouldnotinvolveanyactivity,process,materials,equipmentormethodsof operationthatwouldbedangerous,hazardous,detrimental,disturbingorcausea nuisancetoanypersonorproperty,becauseofexcessivenoise,glare,smoke,dust,odor, fumes,waterorairpollution,drainage,waterrun-off,vibration,generalunsightliness, electricalinterferenceorothernuisances. 5.Theusewouldgenerateonlyminimalvehiculartrafficonlocalstreetsandwouldnot createtrafficcongestionorunsafeaccessonexistingorproposedstreets. 6.Theusewouldbeservedbyadequatepublicfacilitiesandservices,includingstreets, policeandfireprotection,drainagestructures,waterandsewersystems,schoolsand parks. 7.Theusewouldnotcreateexcessiveadditionalcostsforpublicfacilitiesorservices. 8.Theusewouldmaximizethepreservationofandincorporatethesitesnaturalandscenic featuresintothedevelopmentdesign. 9.Theusewouldcauseminimaladverseenvironmentaleffects. Approvalissubjecttocompliancewiththefollowingconditions(additionsareunderlinedand deletionsarecrossedout): 1.Theproposedheightincreaseshallfollowtheapprovedplanandshalltakeplacewithin oneyearofthisapproval.Thecitycouncilmayextendthisdeadlineoneadditionalyearas providedbyordinance. Thecityshallissueasignpermittoincreasetheheightofthisbillboardandaddthetwoproposed dynamic-displaysignpanelsupontheapprovalofthisConditionalUsePermitResolution. TheMaplewoodCityCouncilapprovedthisresolutiononDecember27,2007. SecondedbyCouncilmemberCave.AyesMayorLongrie, CouncilmembersCave,Hjelle, Rossbach December27,2007,SpecialCouncilMeeting3 Nay CouncilmemberJuenemann 2.ApprovalofProposedBudgetmodificationstotheadopted2008Budget. a.FinanceandAdministrationManager,BobMittetgavethereportandanswered questionsofthecouncil. CouncilmemberHjellemovedtoadopttheproposed2008BudgetModifications.The recommendedreductionswillreducethetotal2008Budgetto$39,725,850,adecreaseof $29,991fromthelevelproposedandadoptedbytheCityCouncilonDecember10,2007. SecondedbyCouncilmemberRossbach.AyesMayorLongrie, CouncilmembersCave,Hjelle, Rossbach Nay CouncilmemberJuenemann 3.DiscussionofDynamicSignOrdinanceRecommendationsofPlanningCommission andCommunityDesignReviewBoard. a.SeniorPlanner,TomEkstrandgavethereportandansweredquestionsofthe council. b.CityAttorney,AlanKantrudansweredquestionsofthecouncil. c.PlanningCommissionChairperson,LorraineFischeraddressedthecounciland sharedtheplanningcommissionsconcernsregardingthisitem. d.PlanningCommissioner,DaleTrippleraddressedthecouncilandexplainedthe planningcommissionsconcernsregardingthisordinance. e.TomMcCarver,VicePresident,ClearChannelOutdoorSignaddressedthe councilandansweredquestions. G.NEWBUSINESS 1.AdvancedOrderofTandemAxleTruck a.PublicWorksDirector,ChuckAhlgavethereport. CouncilmemberCavemovedtoauthorizetheDirectorofPublicWorkstoplaceanorderforone tandemaxletruckchassisin2007atacostnottoexceed$90,000aslistedwithinthe2008 2012CapitalImprovementPlan. SecondedbyCouncilmemberHjelle.AyesAll 2.MayorsReportNoWrittenReportNoActionRequired a.MayorLongriegaveanAnnualReportfor2007fortheCityofMaplewood. H.ADJOURNMENT December27,2007,SpecialCouncilMeeting4 MayorLongriemovedtoadjournthemeetingat6:03p.m. December27,2007,SpecialCouncilMeeting5 Agenda Item F1 AGENDAREPORT TO: GregCopeland,CityManager FROM: CharlesAhl,PubicWorksDirector/CityEngineer MichaelThompson,CivilEngineerII SUBJECT:PrioryPublicImprovements,CityProject07-24 a.PublicHearing7:15pm b.ResolutionOrderingImprovementafterPublicHearing(4votes) DATE: January2,2008 INTRODUCTION th Thepublichearingforthisprojecthasbeenscheduledfor7:15p.m.,Monday,January14,2008.Official noticesofthepublichearingweremailedtoSaintPaulsMonasteryandallthoselistedontheexpanded mailinglist.Thepublichearingnoticewasalsopublishedtwiceinthelocalnewspaper.Thefeasibility th studywasprovidedtocouncilattheDecember10,2007citycouncilmeeting.Thestudyincludes informationontheproposedimprovementsandprobableassessments.Thecitycouncilwillconsider orderingtheimprovementfollowingthepublichearing. Background TwopublicroadsarebeingproposedwithintheMonasterydevelopmentsitelocatedatthenorthwest corneroftheintersectionofLarpenteurAvenueandCenturyAvenue.Thecitycouncilorderedthe rd preparationofthefeasibilitystudyattheJuly23,2007regularmeetinguponreceivingapetitionletter fromthePresidentofSaintPaulsMonasteryrequestingtwostreetswithinthedevelopmentbepublic. SaintPaulsMonasteryhasalreadybeengivenapprovaltomoveforwardwiththeprivatedevelopment portionwhichwouldbeaccessibleviathetwoproposedpublicroadways.Thetwopublicroads,Benet RoadandMonasteryWay,withinthesitewouldconnectLarpenteurAvenueandCenturyAvenue.The roadswillalsobedesignedforafutureconnectionfromthenorth.Thepublicimprovementsalsoinclude providingarightturnlaneintothesitefromsouthboundCenturyAvenueasrecommendedbyMn/DOT. Theproposedprojectscheduleanticipatesconstructionbeginningspring2008withcompletionlikelyin Septemberof2008,dependinguponphasingwiththeprivatedevelopmentcomponentoftheproject. BudgetImpact Thetotalprojectbudgetasreportedinthefeasibilitystudyis$1,212,089.Thepublicimprovementsmade aspartofthePrioryRedevelopmentaretobefullyassessedtotheimprovedpropertyoveraperiodof eight(8)calendaryears. FinancialSourceFeasibilityRecommendation SpecialAssessments$1,144,487(DeveloperPublicImprovements) CityGOImprovementBonds$67,602(Trail-SterlingSt.toMonasteryWesternProp.Line) TOTALESTIMATES$1,212,089 SaintPaulsMonasterywillberequiredtopostaletterofcreditorsimilartoguaranteethedesignand constructionworkuntiltheassessmentisleviedagainstthepropertyandallconditionsaremet.This guaranteeamountmustbefor125%ofthetotalprojectcosts.TheCityandDeveloper(SaintPauls Agenda Item F1 Monastery)willenterintoaDeveloperAgreementwhichwillclearlyoutlinetheterms.Thedraftagreement writtenbythecityiscurrentlybeingreviewedbySaintPaulsMonastery.Thedeveloperagreementwould bebroughttocouncilforapproval.Iftheprojectmovesforwardthecitysconsultantcanbegindesign plansforthepublicimprovementsuponthepostingofthemonetaryguaranteebySaintPaulsMonastery. AllassessmentsareproposedtobepaidbythedevelopersforSt.PaulsMonastery.Theprojectincludes arecommendationtoextendthetrailalongLarpenteurAvenuefromthePriorypropertytoconnecttoa proposedtrailalongSterlingStreettobebuiltthissummer.ThisproposedtrailextendspastHill-Murray Schoolproperty.TheCitystaffdoesnotrecommendassessingHill-Murrayfortheproposedtrail improvementbetweenSterlingStreetandSaintPaulsMonasterybecauseitisnotafullstreet improvement.Baseduponcurrentstreetassessmentprocedures,Hill-Murraywouldbefullyassessedfor streetimprovementsatthetimeofLarpenteurAvenuesreconstruction.Hill-Murrayisproposedforafull assessmentfortheirSterlingStreetfrontageduringthissummersprojecttoreconstructthatstreet.The costforthetrailextensionisproposedtobefundedunderCity-GOImprovementBonds.TheCouncilwill needtodirectchangestothefeasibilityonfundingthisportionoftheimprovementsifthereisdisagreement withthestaffapproach. RECOMMENDATION Itisrecommendedthatthecitycouncilapprovetheattachedresolutionorderingtheimprovementofthe PrioryPublicImprovements,CityProject07-24. Attachments: 1.ResolutionOrderingImprovementAfterPublicHearing 2.LocationMap RESOLUTION ORDERINGIMPROVEMENTAFTERPUBLICHEARING WHEREAS,aresolutionofthecitycounciladoptedthe10thdayofDecember,2007,fixedadate foracouncilhearingontheproposedstreetimprovementsforthePrioryPublicImprovements,CityProject 07-24. ANDWHEREAS,tendaysmailednoticeandtwoweekspublishednoticeofthehearingwasgiven, andthehearingwasdulyheldonJanuary14th,2008,andthecouncilhasheardallpersonsdesiringtobe heardonthematterandhasfullyconsideredthesame; NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA,asfollows: 1.Thatitisnecessary,cost-effectiveandfeasible,asdetailedinthefeasibilityreport,thatthe CityofMaplewoodmakeimprovementstoPrioryPublicImprovements,CityProject07-24. 2.Suchimprovementisherebyorderedasproposedinthecouncilresolutionadoptedthe14th dayofJanuary2008. 3.Thecitysconsultant,ShortElliottHendricksonInc.,isthedesignatedengineerforthis improvementandisherebydirectedtopreparefinalplansandspecificationsforthemakingofsaid improvement. 4.Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessaryto implementthefinancingplanfortheproject.Aprojectbudgetof$1,212,089shallbeestablished.The proposedfinancingplanisasfollows: SpecialAssessments:$1,144,487 CityGOImprovementBonds:$67,602 AgendaItemH2 AGENDAREPORT TO: CityManager,GregCopeland FROM: SteveLukin,FireChief SUBJECT:LifesavingAwards DATE: January10,2008 TwolifesavingawardsarebeingpresentedtoMargaretandJamesBehrensfortheirheroic actionsonJuly10,2006whentheyrescuedtheirneighborandhispetsfromhisburninghouse. !"#$%!&$'( !"# ,-*.+,/(*0%($ Z3/.38,&AEB&CQQD !++30G45&*7&3&1*7+*/:&-U&T3*5&N*117&U-8&*/U-863+*-/31&T.8T-747(&&SG4&)*+,&93/3:48&G37&84O*4X45&+G4&N*117& S-+31&;3,8-11 FLBQLCBJKC(EK"<!$%&S'S!> !"#$!!%&'$()&*)+($,-.#/001#012$34+567)8/21)$9:)8/28; !"#$%12#3)'+#( !)+41,5167*8#9,,: 8/I01I/001 !"#$%&7+#;#-:,(&#'$()*+),-./,0-+ 1;/<=88I=0I/001080>?-9)(,*C),9.D%$9+C-&9@A(B)!%C-,D-)2):C+C-EC%=F=;/G=> 1;/<;88I=0I/00100?/HD9,&9).C+D%,@B),9.D%$9+C)+&(@:)!($9);0;=8/02/):C+C-EC%/FH/8G8< 1;/<?88I=0I/00100?/HD9,&9).C+D%,@B),9.D%$9+C)+&.@:)!($9);0;=8/028):C+C-EC%8F<;HG;/ 1;/<<88I=0I/0010=>/;$..D%$9@)C-!(&BCC)EC9C*,@.-&9@A(B)!%C-,D-)2):C+C-EC%HF/=1G8H 1;/<188I=0I/0010=1=>EC@AC()N)$..&+,$@C.F)!$A%).C%',+C.)88I/0)2)88I/H;F><8G<1 1;/<>8/I88I/00100?>?K&!AC%).@$@C)&9C2+$((9C@)E,(($E(C)@,+JC@.)2)9&'C-EC%?H>G8? 1;/<H8/I88I/00100<>1ADK&R.)@%CC)+$%C),9+@%CC)@%,--,9K/8=G00 1;/108/I88I/0010/1/>J,-(CB2A&%9)N)$..&+,$@C.),9+!%&L)0<281)!%&*).%'.)@A%D)80I=8?>F811G1; 8/I88I/0010/1/>J,-(CB2A&%9)N)$..&+,$@C.),9+!%&L)0128?)!%&*).%'.)@A%D)80I=8?1F8=0G18 8/I88I/0010/1/>J,-(CB2A&%9)N)$..&+,$@C.),9+!%&L)0<28<)!%&*).%'.)@%AD)80I=8/HF8;>G1; 1;/188/I88I/00108==1%$-.CB)+&D9@B2!%&!)%C+)N)%C'!%&L)0<28<).@%CC@).@%,!,9K?=HG0< 1;/1/8/I88I/00108?;<.DED%E$9).!&%@.MC$%!%-&@,&9$(),@C-.=01G?0 1;/1=8/I88I/0010=H8>$++&D9@C-!.@C-!&%$%B)C-!(&BCC)MCCJ)C9:)8F>=;G;0 8/I88I/0010=H8>$++&D9@C-!.@C-!&%$%B)C-!&(BCC)MCCJ)C9:)8F;H0G;? 8/I88I/0010=H8>$++&D9@C-!.@C-!&%$%B)C-!(&BCC)MCCJ)C9:)1==G1< 1;/1;8/I88I/0010=1>0$++D%$@C)%$:$%).!C+,$(@,C.%C!$,%.)@&):C!@)%$:$%)N)(,:$%)8F0=1G0; 1;/1?8/I88I/0010080/+$%&(C)$9:C%.&9%$,9E&M)K,*@)+C%@)*&%)C-!H=0G00 1;/1<8/I88I/00100/88E%$D9),9@C%@C+)+&%!G!%&L)0128H)!%&*).%'.)@A%D)88I0/;F=>HG00 1;/118/I88I/00100//=E%&:,9).@D:,&.F),9+G!($ODC/80G00 1;/1>8/I88I/0010000=C.+%&M)%C*D9:C.+%&M)%C()L)(C+B)//8;);F?00G00 1;/1H8/I88I/0010000=C.+%&M)%C*D9:C.+%&M)%C()%)C%,+J.&9)/<H8)8F=00G00 1;/>08/I88I/0010000=C.+%&M)%C*D9:C.+%&M)%C()M,((&M)%,'C%)+&9.@8F/?0G00 1;/>88/I88I/0010000=C.+%&M)%C*D9:C.+%&M)%C()L)@.+A,:$)//;H)8F/?0G00 1;/>/8/I88I/0010000=C.+%&M)%C*D9:C.+%&M)%C()JN-)+&9.@);/?)?00G00 1;/>=8/I88I/0010=H00*&P)($M.&9)N)$..&+,$@C.)((+!%&*).%'.)@A%D)88I/0/F8>0G00 1;/>;8/I88I/00100;>1*%$@@$(&9C)+&-!$9,C.),9+G!%&L)0<281)+$%-$PI-&%K%C9)/;/F?0=G1< 1;/>?8/I88I/00100??0K$-C@,-CC(E&M).(,:C/<;G8= 1;/><8/I88I/0010=H?<J$@,C),9+$9@$(D!&QD-E$)+($..),9.@%D+@&%8F0>=G<0 1;/>18/I88I/0010018>,9:C!C9:C9@).+A&&():,.@)S<//+&&!C%$@,'C)*$+,(,@B)D.C)/>F=H8G01 1;/>>8/I88I/0010/HH?,9@CK%$@C:)(&..)+&9@%&(),9+%,KA@)@&)J9&M)@%$,9,9K)2):C+18=G00 1;/>H8/I88I/0010=H1>J$9CR.)+$@C%,9K).C%',+CF),9++$@C%C:)?0@A)$99,'C%.$%B)/F/00G00 1;/H08/I88I/001001>HJ$@A)*DC()&,().C%',+C)+&$D@&)!$%@.;/?GH> 8/I88I/001001>HJ$@A)*DC()&,().C%',+C)+&$D@&)!$%@.8?;G?? 8/I88I/001001>HJ$@A)*DC()&,().C%',+C)+&$D@&)!$%@.280G<? 1;/H88/I88I/0010=/<<J,..C(()+&9.@%D+@,&9),9+C.+%&M)%C()/<1;)JC((C%)!JMB80F0>?G</ 1;/H/8/I88I/00100=H=:C!@)&*)($E&%)N),9:D.@%B-&9@A(B).D%@$P)2)9&')/H</8==1?08F<1>G;8 1;/H=8/I88I/0010/>/=LC%%&(:)-$%@,9!&(,+C)&**,+C%)*&%)?0@A)$99,')/80G00 1;/H;8/I88I/0010/8H1-$.@C%!,C+C)A&-C.),9+C.+%&M)%C()=<;)@&C9LC.)!()C8F/<?GH/ 1;/H?8/I88I/0010=HH1-*%$.&D@A)-$!(CM&&:);00)$+%C).,@C?F?>/G?0 8/I88I/0010=HH1-*%$+&-!%CAC9.,'C)!($9/F1==G<< 8/I88I/0010=HH1-*%$+&!$%).C@@(C-C9@)$9$(B.,.8F1??G00 8/I88I/0010=HH1-*%$!$%J.F)@%$,(.)$9:)&!C98F/>>G?/ 8/I88I/0010=HH1-*%$K($:.@&9C).@D:B8?8G;0 1;/H<8/I88I/0010;000-9)LD'C9,(C)&**,+C%.)$..&+G%CK,.@%$@,&9)*CC/80G00 1;/H18/I88I/0010=1>?9&%@A:$(C)+&9.@%D+@,&9)+&F)!%&L)0<280)+&@@$KCM&&:)!$%@)/8F;08GH= 1;/H>8/I88I/001088H/9&%@AC%9)M$@C%)M&%J.):%$,9)E$.,9.)*&%)-++8F;H1G/= 1;/HH8/I88I/00100008&9C)@,-C)'C9:&%:%,'CM$B)%C,-E)-9)+&9+%C@C)N)8F/>8G00 1;=008/I88I/00100008&9C)@,-C)'C9:&%%C*D9:)-)J&&-C,9C%.)2)+($..)800G00 1;=088/I88I/00100008&9C)@,-C)'C9:&%%C*D9:)9)MC.@)+($..)+$9+C((C:800G00 1;=0/8/I88I/00100008&9C)@,-C)'C9:&%%C*D9:)+):D9A$-)+($..)800G00 1;=0=8/I88I/00100008&9C)@,-C)'C9:&%%C*D9:)!)9&%:)+($..)+$9+C((C:800G00 1;=0;8/I88I/00100008&9C)@,-C)'C9:&%%C*D9:)J)M$(.A)2)A)!$%@9C%.)/0G00 1;=0?8/I88I/00108H;8!$@%,+J)@%&!A,C.*$(()'&((CBE$(()@%&!A,C./F880G;0 1;=0<8/I88I/0010=>1/!%&).@$**@C-!)+&9@%&((C%)MCCJ)C9:)88I888FH1HG/0 8/I88I/0010=>1/!%&).@$**@C-!)+&9@%&((C%)MCCJ)C9:)88I8>8F/<8G1; 1;=018/I88I/0010=>88!%&-)+$@C%,9K?0@A)$99,')C'C9@;;0GH8 1;=0>8/I88I/0010=>;0%C$()(,*C)',:C&',:C&)@C+A).C%',+C.)2)9&'C-EC%H11G8? 1;=0H8/I88I/00108=;0%CK,&9.)A&.!,@$(-C:,+$().D!!(,C.8<<G=1 1;=808/I88I/0010=;;<%,+J)L&A9.&9):CC%)N)EC$'C%):CC%)%C-&'$()2)9&'C-EC%?00G00 1;=888/I88I/0010=HH>LC**%CB)%&..C.+%&M)%C()8;H;).@C%(,9K).@).&8F008G0; 1;=8/8/I88I/00108;>>+A%,.@,9C).&D@@C%%C,-E)*&%)%CK,.@%$@,&9)*CC)80I8H?0G00 1;=8=8/I88I/0010=HHH.@$A()+&9.@%D+@,&9)+&GC.+%&M)%C()=0H8)MA,@C)EC$%)$'C/F?1=GH1 1;=8;8/I88I/00108??0.D--,@),9.!C+@,&9.C(C+@%,+$(),9.!C+@,&9;F;1HG/0 1;=8?8/I88I/00108?1;@G$G).+A,*.JB)N).&9.F),9+!%&L)0<28<):C.&@&2.J,((-$9)!$%@);H1FH0;G/< 8/I88I/00108?1;@G$G).+A,*.JB)N).&9.F),9+!%&L)0128?)($%JI!%&.!C%,@B)!$%@)/;HFH1>G?8 8/I88I/00108?1;@G$G).+A,*.JB)N).&9.F),9+'$%,&D.)E,@D-,9&D.)-$@C%,$(./=?G08 1;=8<8/I88I/0010=/11@%&D@)($9:)((+C.+%&M)%C()8/1?)+&)%:):)C?F800G/1 1;=818/I88I/00108<?=@%D+J)D@,(,@,C.)-*K)+&$D@&)!$%@.8=>G;? 1;=8>8/I88I/0010;00/MC::,9K!$KC.F),9+G-$%JC@,9K)*&%)%C+C!@,&9)A$((H00G00 8F/>;F>8;G;> <=!"#$%'1)-1+")'1(#*,(+> &)'I0('#/#-+'1J)71&#I)+'1+,1!"#$%)-317$$,0-+ C%,+J)&.M$(: @C%%,C)%$-C$DP i;?F<11G=0 ABJEA(QD CBJDA(RE ABRDR(LR LBQCE(MA CAC(QQ AQQLMRQ AQQLMRA AQQLMRC AQQLMRL AQQLMRE AQQLMRR AQQLMRK AQQLMRJ AQQLMRD AQQLMRM AQQLMKQ AQQLMKA AQQLMKC AQQLMKL AQQLMKE AQQLMKR AQQLMKK AQQLMKJ AQQLMKD AQQLMKM AQQLMJQ AQQLMJACJ(QQ AQQLMJC AQQLMJL AQQLMJE AQQLMJR AQQLMJK AQQLMJJ AQQLMJD AQQLMJM AQQLMDQ AQQLMDA AQQLMDC AQQLMDL AQQLMDE AQQLMDR AQQLMDK AQQLMDJ AQQLMDD AQQLMDM AQQLMMQ AQQLMMA AQQLMMC AQQLMML AQQLMME AQQLMMR AQQLMMK AQQLMMJ AQQLMMD AQQLMMM AQQEQQQ AQQEQQA AQQEQQC AQQEQQL AQQEQQE AQQEQQR AQQEQQK AQQEQQJ AQQEQQD AQQEQQM AQQEQAQ AQQEQAA AQQEQAC AQQEQALCMJ(CR AQQEQAE AQQEQAR AQQEQAK AQQEQAJ AQQEQAD AQQEQAM AQQEQCQ AQQEQCA AQQEQCC AQQEQCL AQQEQCE AQQEQCR AQQEQCK AQQEQCJ AQQEQCD AQQEQCM AQQEQLQ AQQEQLA AQQEQLC AQQEQLL AQQEQLE AQQEQLE AQQEQLR AQQEQLK AQQEQLJ AQQEQLD !"#$%12#3)'+#( !)+41,5167*8#9,,: C$.C-C9@)$+OD,.,@,&9)88H1) C$.C-C9@)$+OD,.,@,&9)88>H) C$.C-C9@)$+OD,.,@,&9)88>=) C$.C-C9@)$+OD,.,@,&9)2)J)N):) .+&@@)-&:C()8;=2/?<)-$K9D-)A:) $9,-$()C-C%KC9+B)-C:)J,@.)N) C.+%&M)%C()2)+&--C%+,$()COD,@B) E($+J):,%@)*&%)!$%J,9K)(&@) E($+J):,%@)*&%)!$%J,9K)(&@) %C!$,%)(,KA@2$*@&9)!$%J).J$@,9K) %C,-E)*&%)!$%J,9K)N)-,(C$KC)8/I=2 %C!$,%)%&&*)(C$J.)$@)!DE(,+) *,%C)!%&@C+@,&9).B.)$99D$() *,%C)!%&@C+@,&9).B.)$99D$() :)M$(($+C)2)+AK):DC)@&)+,@B).CMC%) $)+$A$9C.)$!!C$%$9+C),9)+&D%@) &9C)@,-C)'C9:&% A$QC(M&&:).&++C%)*,C(:.)@D%*) !%&L)0128;)*C%9:$(C2KC%$9,D-) -$@C%,$(.)*&%)!$%J,9K)(&@) -$,9@)E,((,9K2-++)-C+A$9,+$() MCEC%)N)@%&.C@A),9+G @%$9.!G)N)%C9@$()&*):<)*&%) 1=<F;0=G== &)'I0('#/#-+'1J)71&#I)+'1+,1!"#$%)-317$$,0-+ ?(7-'/)++#:@#++8#/#-+ &7+#&7+#A74##&#'$()*+),-./,0-+ 88FH=;G<> ?D?.F !"#$%!&$'( !"# ,-*.+,/(*0%($ Z3/.38,&LCD&AOOE !++30H45&*7&3&1*7+*/:&-U&T3*5&Q*117&U-8&*/U-863+*-/31&T.8T-747(&&SH4&)*+,&93/3:48&H37&84R*4X45&+H4&Q*117& S-+31&;3,8-11 GLDFAMDCPF(CO"<!$%&S'S!> !"#$!!%&'$()&*)+($,-.#/001#012$34+567)8/2/8)9:;)8/2/< !"#$%12#3)'+#( !)+41,5167*8#9,,: 8/G/8G/001 !"#$%&7+#;#-:,(&#'$()*+),-./,0-+ 1==8>8/G8<G/00100008&JB)K,-B)'BJN&%+?%,.)!$.,@A)!&(,+B)%B.B%'BCCDE0 1==818/G8<G/0010F1F<MBK?B()O)$..&+,$KB.H)!$?%).B%',+B.)8/G0>)2)8/G8=EH10>DFF 1==8<8/G/=G/00100/<F+BJK@%P)+&((BLB($I)BJ*&%+B-BJK)K%$,J,JL)*BB8H1<ED00 1==8C8/G/=G/0010FF>EJ,+A)*%$JSBJ%B,-M)-B$(.H,JKH-,(B$LB)80G0<)2)88G/18E8D=F 1==/08/G/=G/00108FF1%$-.BP)+&@JKP2!%&!)%B+)O)%B'%B+&%N,JL)*BBC/D00 1==/88/G/=G/00108F>0%B,J?$%K)*&&N.B%',+B-N.B)*&%)%B.$(BF=<DFC 8/G/=G/00108F>0%B,J?$%K)*&&N.B%',+B-N.B)*&%)%B.$(B/ECD/8 1==//8/G/=G/00108E0=+,KP)&*).K)!$@(.K%BBK)(,L?K)%B!$,%8H0C8D/C 8/G/=G/00108E0=+,KP)&*).K)!$@(+%,-B)($M).B%',+B.)2)J&'/F0D00 1==/F8/G/=G/0010/=>/.+&KK)N)IB-P..J$-BK$L.88DFC 1==/=8/G/=G/001088C0U+B()BJB%LPB(B+K%,+)O)L$.)@K,(,KP8H<8ED<F 1==/E8/G/=G/0010FC8<$++&@JKB-!.KB-!&%$%P)B-!(&PBB)IBBA)BJN)8H<F=D=0 1==/>8/G/=G/00108<0C$LL%BL$KB),JN@.K%,B.)J+%),J+I,JKB%).$JN8H1F0D18 1==/18/G/=G/0010=088$JJ,+$),J+DI&%A.?&!/>0D00 1==/<8/G/=G/0010F18E$&%)%B$()B.K$KB),J+D%B*@JN)B.+%&I)-$!(I&&N)EH8E=D/E 1==/C8/G/=G/0010F1==$JK?&JP)M$%,(($H)T%'&((BPM$(()%B*B%BB)2)*$((=8=D00 1==F08/G/=G/0010=080M%BJK)M$..BKK%B,-M)2)B-K)J$K,&J$()%BL,.K%P)KB.K10D00 1==F88/G/=G/00108<88MB%J$KB((&V.)!,SS$),J+-N.B)*&%)%B.$(B8<CD00 8/G/=G/00108<88MB%J$KB((&V.)!,SS$),J+-N.B)*&%)%B.$(B8/>D00 1==F/8/G/=G/0010FE8FM%,$J)M,B%NB-$J%B,-M)*&%)A2C)M&$%N,JL)8/GF)2)8/G8//8FD00 1==FF8/G/=G/00108<>CN$(B)M&BKK+?B%'&((BPM$(()%B*B%BB)2)*$((8F<D00 1==F=8/G/=G/00108<>EN&J)M&I-$J'&((BPM$(()Q$..,LJ-BJK.R)2)*$((=E>D00 1==FE8/G/=G/0010/1>>A$K?B%,JB)M&I-$J'&((BPM$(()Q$..,LJ-BJK.R)2)*$((80<D00 1==F>8/G/=G/0010F=<>M@MB%()M($+A)N,%K),J+M($+A)N,%K10D/C 1==F18/G/=G/00100=C=+?,(N%BJ)?&-B)O)*$-,(P).B%',+BP&@K?)N,'B%.,&J)!%&L)2)J&'FHE/>D0< 1==F<8/G/=G/00108<18ABJJBK?)+&&!B%'&((BPM$(()%B*B%BB)2)*$((/1>D/F 1==FC8/G/=G/0010F<<8+&%JB%.K&JB)+&J+%BKBB.+%&I)%B(B$.B)//8=)I&&N(PJJ/H000D00 1===08/G/=G/0010/>/EN%$L&J*(P)L$%NBJ.!($JK.)*&%)!%$,%,B)*$%-)!($JK,JLC1>D>8 1===88/G/=G/00100=/ET&?J)!)N@+?$%-B%B,-M)*&%)%B!$,%)&*)I&&AM&&K.)8F<D00 1===/8/G/=G/0010000FB.+%&I)%B*@JNB.+%&I)%B()K&K$()+&J.K%@+K,&JE00D00 1===F8/G/=G/0010000FB.+%&I)%B*@JNB.+%&I)%B()%)-&%JB$@)/><C)E00D00 1====8/G/=G/00100EF8*%$2N&%),J+DN,%K)*&%)?$SB(I&&N)!$%A).&++B%)8HFC1D1E 1===E8/G/=G/0010FC</T&.,B)LB,LB%'&((BPM$(()%B*B%BB)2)*$((/EFD00 1===>8/G/=G/00108<>1!B%%P)?$J.&J'&((BPM$(()%B*B%BB)2)*$((/1>D00 1===18/G/=G/0010F1<F?N).@!!(P)I$KB%I&%A.H)(KN!&(P)N%$,J)M$.,J)%,.B%)*&%).K&%-)1CD=> 1===<8/G/=G/0010FEF<!$K%,+A)T$-B.)?@MM$%N'&((BPM$(()%B*B%BB)2)*$((C=FD00 1===C8/G/=G/001001/8,JNB!BJNBJK).!&%K.)JBKI&%AP&@K?)M$.ABKM$(()&**,+,$(.)8/G8)2)8H8C1D00 1==E08/G/=G/0010FC1<A$JBV.)+$KB%,JL).B%',+BH),J++&--,..,&J)N,JJB%)8/G8===0D00 1==E88/G/=G/0010FE<8M%BKK)A%&((!&(,+B)&**,+B%)*&%)8/G8E)%B+B!K,&J/=ED00 1==E/8/G/=G/00100</0A@.K&-).,LJ$(.),J+KI&)JBI)%$N$%)@J,K.FH>>CDF0 1==EF8/G/=G/00100C18T&J)-B($JNB%'&((BPM$(()%B*B%BB)2)*$((8F<D00 1==E=8/G/=G/00100C<E-BK%&!&(,K$J)+&@J+,(I$.KBI$KB%)2)T$J@$%P/0>H8C1DEF 1==EE8/G/=G/00100C<>-BK%&!&(,K$J)+&@J+,(-&JK?(P).$+)2)J&'B-MB%<H/C8D/E 1==E>8/G/=G/0010F/10-,+?$B()$D)-,((B%G,.J'&((BPM$(()%B*B%BB)2)*$((8F<D00 1==E18/G/=G/001080<<-J)!&((@K,&J)+&JK%&()$LBJ+P+&J*B%BJ+B)%BL,.K%$K,&JE=0D00 1==E<8/G/=G/0010/>C>-@.A$)B(B+K%,+)+&I,%,JL)&*)&@K(BK.FHF=ED0C 1==EC8/G/=G/0010F<0=J&%K?)+BJK%$()B-.)+&&!B%$K,'B-B-MB%.?,!)N@B.1ED00 1==>08/G/=G/0010881E+,KP)&*)J&%K?).K)!$@(-&JK?(P)@K,(,K,B.FH8<CDF< 1==>88/G/=G/0010FCCFJ&%K?I&&N.)!%&-&K,&J.)IB.K!%&-&K,&J$(),KB-.E8CDCF 1==>/8/G/=G/0010/>/CJ&'$+$%B)+M&$JJ@$()$L,(,KP)KB.K,JLFH000D00 8/G/=G/0010/>/CJ&'$+$%B)+M&$JJ@$()$L,(,KP)KB.K,JL8H000D00 1==>F8/G/=G/00108/0/JP.K%&-)!@M(,.?,JL)+&),J++,KP)JBI.)!(@.)!$%A.)O)%B+80HEE<DC8 8/G/=G/00108/0/JP.K%&-)!@M(,.?,JL)+&),J+!$%A.)O)%B+)JBI.)*&%).+?&&(.8H<E=D<> 1==>F8/G/=G/00108/0/JP.K%&-)!@M(,.?,JL)+&),J++&--@J,KP)+BJKB%)*(PB%CE1D// 1==>=8/G/=G/00100008&JB)K,-B)'BJN&%%B*@JN)T)T&JB.)2)B'BJK)+$J+B((BN81ED00 1==>E8/G/=G/00100008&JB)K,-B)'BJN&%%B*@JN)M).$JN,*B%)2)N&@M(B)88CD/< 1==>>8/G/=G/00100008&JB)K,-B)'BJN&%%B,-M)A)A,JSB%)+B(()!?&JB)M$KKB%P=CDCE 1==>18/G/=G/00100008&JB)K,-B)'BJN&%%B*@JN)+)M@KBJ?&**)$-M)01F0C1/ED00 1==><8/G/=G/00108<>F%&LB%)!$+AB%'&((BPM$(()%B*B%BB)2)*$((E/CD00 1==>C8/G/=G/0010F<>E.KB'B)!B$%.&J'&((BPM$(()%B*B%BB)2)*$((8F<D00 1==108/G/=G/00108/E=!B!.,2+&($)+&-!$JP-N.B)*&%)%B.$(B>=<DCE 8/G/=G/00108/E=!B!.,2+&($)+&-!$JP-N.B)*&%)%B.$(B==<D0E 1==188/G/=G/00108/>1!,&JBB%)!%B..-$!(BI&&N)+&--)+K%)$N'B%K,.,JLE=<DE0 1==1/8/G/=G/00108/<=!&.K-$.KB%+&--)+BJKB%)!B%-,K)>/E00081ED00 1==1F8/G/=G/0010F1C0!%&',NBJ+B)?&-B.H),J+DB.+%&I)%B(B$.B)2)FE=)MB(-&JK)(J/HE81D/> 1==1=8/G/=G/00100FC>NB!K)&*)!@M(,+).$*BKP%BL,.K%$K,&J)*BB8<0D00 1==1E8/G/=G/00108F=0%BL,&J.)?&.!,K$(-BN,+$().@!!(,B.>FEDF= 1==1>8/G/=G/0010/>>F+$%().$$%,&J'&((BPM$(()%B*B%BB)2)*$((8F<D00 1==118/G/=G/0010F<1C.$J.,&B-.)%@J.?BBK.).@M.+%,!K,&J)2)NB+>8=D>0 1==1<8/G/=G/0010/CF0NBM).+?-,NK%B,-M)*&%)-,(B$LB)CG08)2)8/GF8//D0/ 1==1C8/G/=G/0010=00C.B$%.)?&-B),-!%&'B-BJK%B*@JN)J&')I,JN&I)!B%-,K)M(2012<0DE0 1==<08/G/=G/001008C<.K)!$@()%BL,&J$()I$KB%).%'.%B*@JN)@K,(,KP)&'B%!-K)88GF0/H/<CDF/ 1==<88/G/=G/00108E//.K$KB)&*)-,JJB.&K$%B,-M)+&@%K.2+&.K)!%,JKBN)8H<0ED<F 1==</8/G/=G/00108EF<.K%B,+?B%V.A,K.)*&%)@.B)&*)*&%+B)!%&L)8H=ECD0E 1==<F8/G/=G/00108E1=KD$D).+?,*.AP)O).&J.H),J+'$%,&@.)M,K@-,J&@.)-$KB%,$(.8=FD/1 1==<=8/G/=G/00108><F@J,*&%-.)@J(,-,KBN),J+'B.K)2)&**,+B%)-$%,J&110D00 8/G/=G/00108><F@J,*&%-.)@J(,-,KBN),J+'B.K)2)&**,+B%)$MB(110D00 8/G/=G/00108><F@J,*&%-.)@J(,-,KBN),J+'B.K)2)&**,+B%)N$%JB((>/ED00 1==<E8/G/=G/001081E0K?B)I$K.&J)+&),J+-N.B)*&%)%B.$(BE/=D18 8/G/=G/001081E0K?B)I$K.&J)+&),J+-N.B)*&%)%B.$(BFFCD/E 8/G/=G/001081E0K?B)I$K.&J)+&),J+-N.B)*&%)%B.$(B/=<DF/ 1==<>8/G/=G/00108<1/-$%A)IBMB%'&((BPM$(()%B*B%BB)2)*$((/F0D00 /C=H</ED</ <=!"#$%'1)-1+")'1(#*,(+> /H<E>DFC ?B?.CD<EFGHH>IE K49:7)N9XY!_7XW:^)N9XY K&-)A$(A$ !?,(,!)*)!&IB(( .KB'BJ)!%,B- !$@(,JB).K$!(B. eEEHE0>DFC !"#$%12#3)'+#( !)+41,5167*8#9,,: !%&T)0/201)!@%+?$.B)O).$(B)&*) KB-!&%$%P)B-!(&PBB)IBBA)BJN) KB-!&%$%P)B-!(&PBB)IBBA)BJN) +&%%B+K,&J)&*)%B+B,!K)2).$+)O) %B,-M)*&%)K@,K,&J)O)M&&A.)CGE)2) !%&T)0120<)!&JN)&'B%(&&A) %B!$,%)N&&%)2)%B,-M)MP)M$@B%) .@!!(,B.)*&%)BNLB%K&J)O)+$%'B%) .@!!(,B.)*&%)BNLB%K&J)O)+$%'B%) M2N$P).@!!(,B.G!$%A.)+&--) 00==CKP(B%)KB+?J&(&L,B.),J++%B$K,&J)&*).K$KB)(,g@&%)(,+BJ.B) FC=H0<0DC8 8=HC8=D>1 ?B?.CQQFHQQ><I ADEAM(LL ADKPB(BM ADLAL(PF ADAOB(LB LDPLC(CA LOOCOFP LOOCOFC LOOCOFF LOOCOFM LOOCOFK LOOCOFE LOOCOFB LOOCOMO LOOCOML LOOCOMA LOOCOMP LOOCOMC LOOCOMF LOOCOMM LOOCOMK LOOCOME LOOCOMB LOOCOKO LOOCOKL LOOCOKA LOOCOKP LOOCOKC LOOCOKF LOOCOKM LOOCOKK LOOCOKE LOOCOKB LOOCOEO LOOCOEL LOOCOEA LOOCOEP LOOCOECFO(OO LOOCOEF LOOCOEM LOOCOEK LOOCOEE LOOCOEB LOOCOBO LOOCOBL LOOCOBA LOOCOBP LOOCOBC LOOCOBF LOOCOBM LOOCOBK LOOCOBE LOOCOBB LOOCLOO LOOCLOL LOOCLOA LOOCLOP LOOCLOC LOOCLOF LOOCLOM LOOCLOK LOOCLOE LOOCLOB LOOCLLO LOOCLLL LOOCLLA LOOCLLP LOOCLLC LOOCLLF LOOCLLM LOOCLLK LOOCLLE LOOCLLB LOOCLAO LOOCLAL LOOCLAA LOOCLAP LOOCLAC LOOCLAF LOOCLAMAOB(KC LOOCLAK LOOCLAE LOOCLAB LOOCLPO LOOCLPL LOOCLPA LOOCLPP LOOCLPC LOOCLPF LOOCLPM LOOCLPK LOOCLPE LOOCLPB LOOCLCO LOOCLCL LOOCLCA LOOCLCP LOOCLCC LOOCLCF LOOCLCM LOOCLCK LOOCLCE LOOCLCB LOOCLFO LOOCLFL LOOCLFA LOOCLFP LOOCLFC LOOCLFF LOOCLFM LOOCLFK AgendaItemI2 AGENDAREPORT TO: CityManager,GregCopeland FROM: ITDirector,MychalFowlds SUBJECT:PaymentofEdenSystemsSoftwareMaintenanceFees th DATE: January4,2008 Introduction Supportcontractsforsoftwareareamajornecessityduetothefactthattherearealwaysfixesandupdates andwithoutthesupportcontractswereentitledtononeofthese.Also,inordertospeakwithanyofour thirdpartyvendorsasupportcontractisrequired. Background TheCityofMaplewoodhasbeenusingEdenSystemsforquitesometime.WearenowusingEden SystemsasthemajorsoftwarepackageforFinance,CommunityDevelopment,PublicWorks,HRand CitizenServicesdivisions.AllcityemployeeswhoworkonthebudgetuseEdenSystems.Theincreasein supportchargesfrom2007to2008isfromtheadditionoftheLicensingModuleaddedin2007. BudgetImpact Thispurchasehasbeenplannedforandwillbefundedfromthe2008ITFundintheamountof $40,485.96. Recommendation ItisrecommendedthatauthorizationbegiventopaythesupportcontractforEdenSystemssoastokeep currentwithupdatesandtokeepEdenSystemssupportavailableforstaff. ActionRequired SubmittoCityCouncilforreviewandapproval. Attachments: 1.EdenSystemquote MRF AgendaItemI3 AGENDAREPORT TO: CityManager,GregCopeland FROM: ITDirector,MychalFowlds SUBJECT:AuthorizationtomakepaymenttoESRIforArcGISServerandArcViewyearly supportcontracts. th DATE: January6,2008 Introduction Supportcontractsforsoftwareareamajornecessityduetothefactthattherearealwaysfixesandupdates andwithoutthesupportcontractswereentitledtononeofthese.Also,inordertospeakwithanyofour thirdpartyvendorsasupportcontractisrequired. Background ArcGISServerandArcViewaresoftwarepackagesusedtofulfilltheGISneedsoftheCityofMaplewood. TheseproductsallowthecreationanddisseminationofmaprequestsforCityemployeesandoutside parties.Attimesoutsidesupportorsoftwarepatchesareneededandwithoutanactivesupportcontract weareentitledtoneitherofthese. BudgetImpact Thispurchasehasbeenplannedforandwillbefundedfromthe2008ITFundintheamountof$5,384.50. Recommendation ItisrecommendedthatauthorizationbegiventopaythesupportcontractforArcGISServerandArcView soastokeepcurrentwithupdatesandtokeepESRIsupportavailableforstaff. ActionRequired SubmittoCityCouncilforreviewandapproval. Attachments: 1.ESRIquote MRF Agenda Item I4 MEMORANDUM TO:CityManager FROM:ThomasEkstrand,SeniorPlanner ConditionalUsePermitReviewSandyLakeMaterialsStorageandRecycling SUBJECT: LOCATION:CountyRoadBWestofI-35E DATE:January2,2008 INTRODUCTION Theconditionalusepermit(CUP)fortheSt.PaulRegionalWaterServices(SPRWS)isdueforits annualreview.ThisCUPallowedSPRWStostockpileandcrushwastematerialssuchas concreteandblacktopthataccumulatesaftertheyrepairwatermainbreaks. ProjectDescription Materialswouldbestoredinarowofconcrete-walledbinswhichwouldholdsand,class-Vgravel mix,othergravel,limegritandcoldasphaltmix.Thesebinswouldbetheonlyitemsconstructed onthesite.Thebinswouldmeasure20feetwide,30feetdeepandsixfeettall. CappingofSandyLake DuringthisCUPreviewlastyear,theapplicant,JohnBlackstonewithSPRWS,saidthatpriorto beginningtherecyclingandcrushingoperationtheywouldbecompletingthecappingofthe SandyLakelimebed.LastyearMr.Blackstonereportedthattheyarealmostfinishedcapping (coveringwithdirtandrestoringwithturf)theSandyLakesite.Thishasbeenanongoinghauling andspreadingoperationforseveralyears. SPRWShasnotbeenabletocompletethecappingyet,buttheyarecloseaccordingtoMr. Blackstone.AftertheSPRWShascompletedthecapping,theywillplantthesitewithnative grasses. BACKGROUND November27,2006:ThecitycouncilapprovedthisCUPwiththefollowingconditions: 1.Theapplicantshallcomplywiththesiteplandate-stampedOctober6,2006.Allconstruction shallfollowthatapprovedsiteplan.Thedirectorofcommunitydevelopmentmayapprove minorchanges. 2.Theconstructionofthebinsandpavingofthedrivewayapronmustbesubstantiallystarted withintwoyearsofcouncilapprovalorthepermitshallbecomenullandvoid. 3.Thecitycouncilshallreviewthispermitinoneyear.Iftheapplicanthasnotsubstantially startedthisprojectbythattime,thecitycouncilmayrenewthispermit. 4.TheapplicantshallsubmitadetailedplanfortheapprovalofthecityengineerandtheCapitol RegionsWatershedDistrictshowinghowtheywillpreventanyerosionandsedimentfrom leavingthesite.Thisplanshallalsoincludetherestorationoftherip-rappedareasoftheslope downtothepondanddetailtheconstructionofapaveddrivewayapronfromCountyRoadB back50feetintothesitealongbothbranchesofthedriveway. 5.Theannualmaterials-crushingoperationshallbereviewedbystaffafterthefirsttimeto evaluatewhethertherewereanyproblemsornuisancescausedbythisactivity.Thecity councilmayprohibitanysubsequentcrushingactivityifproblemsandcomplaintsoccur.The crushingoperationshallbelimitedtoMondaythroughFriday8a.m.to5p.m. 6.Theapplicantmustkeepthesitewateredtocontrolthedust. 7.AllSPRWSvehiclesshallenterandleavethesite,viatheCountyRoadBdriveway,tothewest fromRiceStreet. 8.Iftherearecomplaintsconcerningthehaulingorcrushingoperations,theapplicantandthose complainingshallattempttoresolvetheproblemsviaDisputeResolution. DISCUSSION Mr.BlackstonesaidthattheyhavenotbeguntherecyclingoperationasallowedundertheCUP. HesaidthattheyarestillintheprocessofcappingSandyLake.Becausethishastakenlonger thantheyexpected,theyhavenotbeguntheirrecyclingandcrushingoperationand,consequently, havenotmettheconditionsyetasrequiredbytheCUP.Mr.Blackstoneknowstheseare requirementsinordertobeginworkundertheCUPandintendstocomplyoncethecapping operationisfinished. CUPDeadlineforCommencementofWork ItshouldbenotedthattheCUPordinanceallowsthecitycounciltograntoneone-yearrenewalof thepermit.IftheapplicantdoesnotcomplywiththeCUPandbeginoperationswithinthesecond year,thispermitwillexpire.ThatexpirationdateisNovember27,2008. RECOMMENDATION ReviewtheconditionalusepermitforthematerialsstorageandrecyclingoperationfortheSt.Paul RegionalWaterServicesontheSandyLakesiteinoneyear. p:sec18\SandyLakeRecyclingannualCUPReview1207 Attachments: 1.Location/ZoningMap 2.SitePlan ! Attachment 2 Agenda Item I5 MEMORANDUM TO:CityManager FROM:TomEkstrand,SeniorPlanner CUPReviewCarMax/MogrenAddition SUBJECT: LOCATION:Highway61andBeamAvenue DATE:January2,2008 INTRODUCTION Theconditionalusepermit(CUP)reviewfortheCarMax/MogrenAdditionplannedunit development(PUD)atthenortheastcornerofHighway61andBeamAvenueisduefor itsannualreview.ThisPUDallowedthecommercialdevelopmentofseveralsitesthat arepartoftheMogrenRetailAddition.Thespecificapproveddevelopments,sofar, consistoftheCarMaxAutoSuperstoreandCostco.Therearetwoyetunproposed commercialsites.TheCarMaxdealershipconsistsofusedautosalesandautorepair. BothofwhichrequireaCUPandisincludedinthePUDapproval. BACKGROUND ProjectBackground December12,2006:Thecommunitydesignreviewboard(CDRB)recommended approvaloftheCarMaxplans. December18,2006:ThecitycouncilapprovedaCUPforthisPUD,thepreliminaryplat andapprovedthedesignplans.Thecouncilalsoadoptedaresolutionorderingthe publicimprovementsfortheCarMax/MogrenAddition. January9,2007:TheCDRBreviewedrevisionstothebuildingelevationsandapproved thosechanges. February12,2007:Thecitycouncilapprovedthefinalplat. CodeRequirement Section44-1099ofthecityordinancesrequiresthatthecouncilreviewCUPsannually andthattheprojectshallbeginwithinoneyear.Thecouncilmayextendthepermitfor oneadditionalyearaswelliftheprojecthasnotbegun. DISCUSSION DuringtheCUPprocessayearago,theapplicantstatedthattheywouldnotstart buildingconstructionuntiltheirotherfacilitiesarebuiltinthetwincities.Theyare committedtothisproject,however,astheyhavedoneaconsiderableamountofsite preparationforthisfacility.Theapplicantfeelsthattheywilllikelybeginbuildingintwo yearsorso.Beingthattheapplicanthasinvestedmuchworkandexpenseinthesite preparation,stafffeelsthattheprojecthasbeensubstantiallystarted.ThisCUPmust, however,bereviewedannuallybythecitycounciluntilsuchtimethatthecouncil determinesthattheprojectiscompletedandallconditionsarebeingmet. RECOMMENDATION ReviewtheconditionalusepermitfortheCarMax/MogrenAdditionplannedunit developmentagaininoneyear. p:sec3\CarMaxCUPrev1207 Attachments: 1.LocationMap 2.ProjectSitePlan 3.December18,2006ConditionsofApproval 2 Attachment 1 Attachment 2 Attachment 3 MINUTES MAPLEWOODCITYCOUNCIL 7:00P.M.Monday,December18,2006 CouncilChambers,CityHall MeetingNo.06-34 H.PUBLICHEARINGS 1.7:00p.m.CarMax/MogrenAddition a.SeniorPlannerEkstrandpresentedthereport. b.BrandonBourdon,KimleyHorn&Associates,addressedcouncil. c.BruceMogren,MogrenDevelopmentCompany,waspresentforcouncilquestions. d.DaveSellegren,LandUseAttorneyrepresentingCarMax,addressedcouncil. e.JoeJagdmann,RealEstateManagerrepresentingCarMax,addressedcouncil. f.ChuckPatterson,Architectfortheproject,answeredcouncilquestions. g.DanHughes,LandscapeEngineer,waspresentedforcouncilquestions. h.BoardmemberShankarpresentedtheDesignReviewBoardreport. i.MayorLongrieopenedthepublichearing,callingforproponentsoropponents.Thefollowing personswereheard: None j.MayorLongrieclosedthepublichearing. CouncilmemberRossbachmovedtoadoptthefollowingresolutionapprovingaconditionalusepermit foraplannedunitdevelopmentfortheCarMax/MogrenAdditionDevelopmenttoincludeall18 conditions: CONDITIONALUSEPERMITRESOLUTION06-12-156 FORAPLANNEDUNITDEVELOPMENT WHEREAS,CarmaxandBruceMogrenappliedforaconditionalusepermitforaplannedunit developmenttodevelopaCarmaxused-cardealershipontheformerCountryViewGolfCourseproperty; WHEREAS,thispermitappliestothenortheastcornerofBeamAvenueandHighway61.Thelegal descriptionis: Lot1,Carmax/MogrenAddition WHEREAS,thehistoryofthisconditionalusepermitisasfollows: 1.OnDecember5,2006,theplanningcommissionheldapublichearing.Thecitystaffpublished ahearingnoticeintheMaplewoodReviewandsentnoticestothesurroundingpropertyowners. Theplanningcommissiongaveeveryoneatthehearingachancetospeakandpresentwritten statements.Theplanningcommissionrecommendedthatthecitycouncilapprovethis 1 12-18-06CityCouncilMeeting conditionalusepermit. 2.ThecitycouncilreviewedthisrequestonDecember18,2006.Thecouncilconsideredthe reportsandrecommendationsofthecitystaffandplanningcommission. NOW,THEREFORE,BEITRESOLVEDthatthecitycouncilapprovedtheabove-describedconditional usepermitrevisionbecause: 1.Theusewouldbelocated,designed,maintained,constructedandoperatedtobeinconformity withtheCity s Comprehensive Plan and Code of Ordinances. 2.Theusewouldnotchangetheexistingorplannedcharacterofthesurroundingarea. 3.Theusewouldnotdepreciatepropertyvalues. 4.Theusewouldnotinvolveanyactivity,process,materials,equipmentormethodsofoperation thatwouldbedangerous,hazardous,detrimental,disturbingorcauseanuisancetoanyperson orproperty,becauseofexcessivenoise,glare,smoke,dust,odor,fumes,waterorairpollution, drainage,waterrun-off,vibration,generalunsightliness,electricalinterferenceorother nuisances. 5.Theusewouldgenerateonlyminimalvehiculartrafficonlocalstreetsandwouldnotcreate trafficcongestionorunsafeaccessonexistingorproposedstreets. 6.Theusewouldbeservedbyadequatepublicfacilitiesandservices,includingstreets,policeand fireprotection,drainagestructures,waterandsewersystems,schoolsandparks. 7.Theusewouldnotcreateexcessiveadditionalcostsforpublicfacilitiesorservices. 8.Theusewouldmaximizethepreservationofandincorporatethesite s natural and scenic featuresintothedevelopmentdesign. 9.Theusewouldcauseminimaladverseenvironmentaleffects. Approvalissubjecttothefollowingconditions: 1.Thedevelopmentshallfollowtheplansdate-stampedOctober20,2006,exceptwherethecity requireschanges.Thedirectorofcommunitydevelopmentmayapproveminorchanges. 2.Theproposedconstructionmustbesubstantiallystartedwithinoneyearofcouncilapprovalorthe permitshallend.Thecouncilmayextendthisdeadlineforoneyear. 3.Thecitycouncilshallreviewthispermitinoneyear. 4.ThisapprovalpermitsthedevelopmentoftheCarmaxsitesubjecttotheconditionsofthecitycouncil. Thefuturedevelopmentsitesarenotapprovedatthistime.Thedevelopersofthesesitesmust submitallnecessaryapplicationsandmaterialsforevaluationofthoseplansasrequiredbythecity ordinance. 5.Ifthewatersheddistrictallowstheirtwindrainagepipestoberelocatedabovegradeasanopen channel,thePUDshallalsorequirethatalldevelopmentswithintheCarmax/MogrenAdditionactively andregularlypickupalllitterfromtheirparkinglotstokeepdebrisfromenteringthisopenchannel. 2 12-18-06CityCouncilMeeting 6.TheapplicantsshallcomplywiththerequirementsintheEngineeringPlanReviewdatedNovember 21,2006,byErinLabereeandMichaelThompson. 7.Theapplicantsshallalsocomplywiththerequirementslistedintheseplan-reviewreportsasfollows: TheDrainageandWetlandReportbyDuWayneKonewkodatedNovember22,2006. ThewetlandandrainwatergardenlandscapingcommentsbyGinnyGaynordatedNovember22, 2006. ThewatersheddistrictcommentsbyTinaCarstensdatedNovember21,2006. 8.Theoutdoorvehiclestorageareaisallowed.Theoutward-facingfa çade of the screening wall shall bebricktomatchthebuilding. 9.Theperviouspavingmethodproposedwithintheshorelandboundaryareashallmeetthe requirementsoftheshorelandordinance.Thisshallbesubjecttotheapprovalofthecityengineer. 10.Vehicletransportsshallnotusepublicright-of-wayforloadingorunloading. 11.Thesiteplanshallberevisedforthecityengineer s approval relocating the Highway 61 driveway to thenorthatCountyRoadD.Thisdrivewayshallbelocatedasfareastaspossible.Thisdriveway shallremaingatedatalltimesexceptwhenneededforvehicletestdriveswhichisitsproposedand permitteduse. 12.Thedealershipshallnotstoreanymaterialsorsuppliesontheoutsideofthebuilding,exceptforwhat theystoreinthedumpsterenclosure. 13.Thedealershipshallonlyparkvehiclesondesignatedpavedsurfaces. 14.TheapplicantsshallobtainanyrequiredpermitsfromtheRamseyWashingtonMetroWatershed District,RamseyCountyandtheStateofMinnesotaandmeettherequirementsofthoseagencies. 15.ThesiteplanshallberevisedtomovethedrivewayonBeamAvenueasfartotheeastaspossible. Thisrevisionshallbesubjecttotheapprovalofthecityengineer. 16.Thecityengineershallgetthenecessaryapprovalsforwetlandmitigationfromthewatersheddistrict aspartofthepublicimprovementsneededforthissubdivisionanddevelopmentasstatedinthe reportbyDuWayneKonewko,EnvironmentalManagementSpecialist. 17.Allbuildings,paving,unneededutilities,etc.withintheproposedsubdivisionshallbedemolishedand removedfromthesitebytheapplicants. 18.Theapplicantsshallprovidealldevelopmentagreements,maintenanceagreementsandescrows requiredbythecity.Theseagreementsshallbeexecutedandescrowspaidbeforetheissuanceof buildingpermits. SecondedbyCouncilmemberCaveAyes-All 3 12-18-06CityCouncilMeeting CouncilmemberHjellemovedtoapprovethepreliminaryplatfortheCarMax/MogrenAddition,subject tothefollowingconditions: 1.Signingofthefollowingagreementswiththecity: Amaintenanceagreement,preparedbythecity,fortherainwatergardens,pondsandsumps. Theprojectplansshallclearlypointoutthemaintenanceaccessroutetoeachgarden,pondand basin.Thedeveloper/ownerofthepropertywillberesponsibleforallsuchmaintenance. Adevelopmentagreementwiththecityfortheconstructionofthepublicroadwithinthe developmentsitethatwillconnectBeamAvenuetoCountyRoadD. 2.RevisingtheplattorenameallOutlotBwithalotandblocknumber. 3.Theapplicantsshalldedicateanyeasementsthatthecitymayrequirefordrainageandutility purposes. 4.Thenameofthestreetshallbesubjecttotheapprovalofthecity s public safety staff and city engineer. 5.Theapplicantsshallpaythecityescrowforanydocuments,easementsandagreementsthatthe cityengineermayrequirethatmaynotbereadybythetimeofplatsigning. 6.TheapplicantsshallcomplywiththerequirementsintheEngineeringPlanReviewdatedNovember 21,2006,byErinLabereeandMichaelThompson. 7.Theapplicantsshallalsocomplywiththerequirementslistedintheseplan-reviewreportsas follows: TheDrainageandWetlandReportbyDuWayneKonewkodatedNovember22,2006. ThewetlandandrainwatergardenlandscapingcommentsbyGinnyGaynordatedNovember22, 2006. ThewatersheddistrictcommentsbyTinaCarstensdatedNovember21,2006. SecondedbyCouncilmemberCaveAyes-All CouncilmemberRossbachmovedtodirecttheapplicantprovideathreedimensionalcaddrawingofthe buildingelevationsforsubmissiontotheDesignReviewBoardfortheirapprovalbaseduponprevious suggestionsbytheboardandcitystaff. SecondedbyCouncilmemberCaveAyes-All CouncilmemberHjellemovedtoadoptthefollowingresolutionorderingimprovementafterapublic hearingfortheproposedpublicimprovementsfortheCarMax/MogrenAdditionImprovements: RESOLUTION06-12-157 ORDERINGIMPROVEMENTAFTERPUBLICHEARING WHEREAS,aresolutionofthecitycounciladoptedthe27thdayofNovember,2006,fixeda dateforacouncilhearingontheproposedpublicimprovementsfortheCarMax/MogrenAddition Improvements,CityProject06-17. ANDWHEREAS,tendaysmailednoticeandtwoweekspublishednoticeofthehearingwas given,andthehearingwasdulyheldonDecember18,2006,andthecouncilhasheardallpersons desiringtobeheardonthematterandhasfullyconsideredthesame; 4 12-18-06CityCouncilMeeting NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFMAPLEWOOD, MINNESOTA,asfollows: 1.Thatitisnecessary,cost-effectiveandfeasible,asdetailedinthefeasibilityreport,that theCityofMaplewoodmakepublicimprovementstotheproposedCarMax/MogrenAddition Improvements,CityProject06-17. 2.Suchimprovementisherebyorderedasproposedinthiscouncilresolutionadoptedthe 18thdayofDecember2006. 3.Thecityengineerisdesignatedengineerforthisimprovementandisherebydirectedto preparefinalplansandspecificationsforthemakingofsaidimprovement. 4.Thefinancedirectorisherebyauthorizedtomakethefinancialtransfersnecessaryto implementthefinancingplanfortheproject.Aprojectbudgetof$4,416,000shallbeestablished.The proposedfinancingplanisasfollows: DeveloperAssessments$3,394,600(76.9%) CityofMaplewood MSAS Bond Funds $ 517,550 (11.7%) RamseyCounty$292,550(6.6%) MnDOT$211,300(4.8%) Total$4,416,000 SecondedbyCouncilmemberCaveAyes-All ACommentfromCouncilmemberRossbachfortherecord: AlthoughtheLandformletterstatesotherwise,CouncilmemberRossbachclarifiedthatthissitedoes andwillgeneratetrafficontolocalstreets. 9:35p.m.MayorLongrieannounceda10minuterecess. 5 12-18-06CityCouncilMeeting Agenda Item I6 MEMORANDUM TO:CityManager FROM:TomEkstrandSeniorPlanner :ReleaseofObligationUnderMasterDevelopmentAgreement: SUBJECT TheRegentatLegacyVillage DATE:January3,2008 INTRODUCTION FrankJanes,oftheHartfordGroup,isrequestingapprovalfromthecitycounciltoreleasethem fromobligationsundertheMasterDevelopmentAgreementforTheRegentSeniorHousing projectatLegacyVillage.Thepurposeofthisagreementwastospecifywhoisresponsiblefor assessmentsandotherdevelopmentobligations. AccordingtotheattachedletterfromDanCole,ofBriggsandMorgan,thecitysbondcounsel, thecityisobligatedtopayitsshareoftheassessmentsamountingto$209,415.49whichis 67.47percentoftheassessmentsdue.Thisistheamountassignedtotheseniorhousing projectatLegacyVillage.Mr.Cole,furtherstatesthatthecitydoesnothavetheobligationto paythisamountuntilthedeveloperorasuccessordeveloperhassubmittedtothecityevidence offinancingandabuildingpermithasbeenissued.Thereasonfortheserequirementsisto givethecitytheprotectionthatimprovementswouldbeconstructedontheProjectpriortothe cityhavingtopayitsshareofthespecials.Itgoeswithoutsayingthatthedeveloperneedsto paythedifferencebetweenthisamountandthetotalamountnecessarytopayoffthespecials onthatsite. DISCUSSION Thisagreementhasbeendraftedandreviewedbyourbondcounsel,BriggsandMorgan.They haveworkedwithcitystaffonallthelegaldocumentsandfindthisagreementtobeacceptable andbelieveitprotectsthecitysinvestmentandassuresthatthenecessaryassessmentswillbe paid. RECOMMENDATION StaffrecommendsapprovaloftheReleaseofObligationsundertheMasterDevelopment Agreement. ThisapprovalallowsTheHartfordGrouptocloseonthefinancingfortheRegentSenior HousingProject.ThecityandTheHartfordGroupmustpaytheirportionsofthespecial assessmentsatclosing. p:sec3\legacyvillage\regentseniorhousingreleaseofobligation108te2 Attachments: 1.LocationMap 2.ApprovedPUD 3.SitePlan 4.ReleaseofObligationsundertheMasterDevelopmentAgreement 5.LetterfromDanCole,ofBriggsandMorgan,datedNovember15,2007 Attachment 4 CITYOFMAPLEWOOD RAMSEYCOUNTY,MINNESOTA RELEASEOFOBLIGATIONSUNDER MASTERDEVELOPMENTAGREEMENT (RegentSeniorHousing) I.Recital . 1.1 TheEffectiveDateofthisAgreementis____________,2007. 1.2 ThePartiestothisAgreementareCityofMaplewood,Minnesota,aMinnesota statutorycity("City"),LegacyHoldings-MWLLC,aMinnesotalimitedliabilitycompany ("MasterDeveloper")andRegentatMaplewood,LLC,aMinnesotalimitedliabilitycompany ("SuccessorDeveloper"). 1.3 CityandMasterDeveloperarepartiestoaMasterDevelopmentAgreementwith aneffectivedateofSeptember8,2003,recordedNovember21,2003asDocumentNo.3704070 intheOfficeoftheRamseyCountyRecorderandrecordedNovember21,2003asDocument No.1791278intheOfficeoftheRamseyCountyRegistrarofTitles,asamendedbyFirst AmendmenttoDevelopmentAgreementwithaneffectivedateofFebruary9,2004andas amendedbyaSecondAmendmenttoDevelopmentAgreementwithaneffectivedateofApril 26,2005("MasterDevelopmentAgreement"). 1.4 VariousrealestateparcelsaresubjecttotheMasterDevelopmentAgreementand SuccessorDeveloperhasenteredintoanAgreementwithMasterDevelopertopurchaseoneof theparcelssubjecttotheMasterDevelopmentAgreementforthepurposeofdeveloping residentialsenior/assistedlivinghousing(the"RegentSeniorDevelopment").Suchparcelis legallydescribedas: Lots1,Block3,LEGACYVILLAGEATMAPLEWOOD,RamseyCounty, Minnesota,accordingtotherecordedplat(theSubjectParcel). 1.5 InconnectionwiththeacquisitionoftheSubjectParcel,SuccessorDeveloperhas requestedthattheSubjectParcelandtheSuccessorDeveloperbereleasedfromthetermsand conditionsoftheMasterDeveloperAgreementpursuanttoSection9.2(c)oftheMaster DevelopmentAgreementandMasterDeveloperhasrequestedtobereleasedfromthetermsand conditionsoftheMasterDevelopmentAgreementastotheSubjectParcelpursuanttoSection 9.3oftheMasterDevelopmentAgreement. 1.6 CityhasapprovedtheSubjectParcelforuseconsistentwiththeRegentSenior Development,onthatbasis,CityiswillingtoreleaseboththeSuccessorDeveloperandMaster DeveloperfromthetermsandconditionsoftheMasterDevelopmentAgreementsubjectto MasterDeveloper'sacknowledgementofitsobligationsunderSection6.2oftheMaster DevelopmentAgreementtopayapartofthespecialassessmentsattributabletotheSubject 1787796v2 2 ParcelassetforthonExhibitFtotheMasterDevelopmentAgreementanditscontinuing obligationsastootherparcelsthatremainsubjecttotheMasterDevelopmentAgreement. THEREFORE,ITISAGREEDASFOLLOWS: II.Agreement . 2.1 GivenSuccessorDevelopersproposedRegentSeniorDevelopmentassetforth above,Cityagreesthat: (a) TheSubjectParcelisreleasedfromtheMasterDevelopmentAgreement andthereforetheMasterDevelopmentAgreementnolongerencumberstheSubject Parcel. (b) SuccessorDeveloperhasnoliabilityorobligationsundertheMaster DevelopmentAgreement;providedhowever,thisAgreementdoesnotreleasethe SuccessorDeveloperfromitsobligationstotimelypayCityfeesandchargesdueinthe ordinarycourseofdevelopmentandbuildingconstruction. 2.2 SuccessorDeveloperwillcommenceandcompletetheRegentSenior DevelopmentasapprovedbytheCity. 2.3 Fromandaftertheeffectivedatesetforthabove,MasterDeveloperisreleased fromitsobligationsundertheMasterDevelopmentAgreementastotheSubjectParcelsubjectto thefollowing: (a) MasterDeveloperwillcomplywiththetermsofSection6.2ofthe MasterDevelopmentAgreementinconnectionwiththepaymentofspecialassessments attributabletotheSubjectParcel;and (b) MasterDeveloperremainsliableundertheMasterDevelopment AgreementastoallotherparcelssubjecttotheMasterDevelopmentAgreementthat arenotreleasedherebyorpreviouslyreleased. 2.4 AllnoticesrequireorpermittedunderthisAgreementshallbeinwritingandshall bedeemedtohavebeendulygivenorservedifdelivered,inpersonordepositedintheUnited Statesmail,postageprepaid,formailingbycertifiedorregisteredmail,returnreceiptrequested oroftelegram,byprepaidtelegram,telex,FAXortelecopier,andaddressed,toapartytothis Agreement,totheaddresssetforthherein: IftoMasterDeveloper:LegacyHoldingsMW,LLC Attn:JohnC.Brandt 1300WellsFargoPlaza 7900XerxesAvenueSouth Bloomington,MN55431 Tel.No.:(952)838-2415 1787796v2 3 FaxNo.:(952)838-2401 IftoSuccessorDeveloper:RegentatMaplewood,LLC. Attn:FrankA.Janes 1300WellsFargoPlaza 7900XerxesAvenueSouth Bloomington,MN55431 Tel.No.:(952)838-2420 FaxNo.:(952)838-2401 IftoCity:CityofMaplewood Attn:______________________ 1830EastCountyRoadB Maplewood,MN55109 Tel.No.:(651)249-2000 Fax.No.:(651)748-3096 Thisdocumentdraftedby: BriggsandMorgan,P.A.(DJC) W2200FirstNationalBankBldg. 332MinnesotaStreet St.Paul,MN55101 (RemainderofPageIntentionallyLeftBlank) 1787796v2 4 CITYOFMAPLEWOOD,MINNESOTA Dated:,2007,a Minnesotastatutorycity. By: Its: By: Its: STATEOFMINNESOTA) )ss COUNTYOFRAMSEY) Theforegoinginstrumentwasacknowledgedbeforemethis____dayof________, 2007,by________________,the_____________________and______________________,the _________________________oftheCityofMaplewood,MinnesotaonbehalfofsaidCity. _____________________________________ NotaryPublic [SeparateSignaturePagetoReleaseofObligationsUnderMasterDevelopmentAgreement] Dated:,2007 MASTERDEVELOPER: LEGACYHOLDINGS-MWLLC ,aMinnesota limitedliabilitycompany By: KeithGruebele Its:ChiefFinancialManager STATEOFMINNESOTA) )ss COUNTYOFRAMSEY) Theforegoinginstrumentwasacknowledgedbeforemethisdayof___________, 2007,byKeithGruebele,theChiefFinancialManagerofLegacyHoldings-MWLLC,a Minnesotalimitedliabilitycompanyonbehalfofsaidlimitedliabilitycompany. _____________________________________ NotaryPublic [SeparateSignaturePagetoReleaseofObligationsUnderMasterDevelopmentAgreement] Dated:,2007 SUCCESSORDEVELOPER: REGENTATMAPLEWOOD,LLC, aMinnesota limitedliabilitycompany By:______________________ Its:______________________ STATEOFMINNESOTA) )ss COUNTYOFHENNEPIN) Theforegoinginstrumentwasacknowledgedbeforemethis____dayof,2007, by_____________________,the__________________ofRegentatMaplewood,LLC,a Minnesotalimitedliabilitycompany,onbehalfofsaidcompany. _____________________________________ NotaryPublic [SeparateSignaturePagetoReleaseofObligationsUnderMasterDevelopmentAgreement] 1787796v2 7 7/7/05 Attachment 5 ItemI-7 MEMORANDUM TO:GregCopeland,CityManager FROM:KarenGuilfoile,CityClerk DATE:January7,2008 RE:IntoxicatingLiquorLicenseAnnualRenewalsOn-Sale,Off-Sale,ClubandWine RESOLVEDBYTHECITYCOUNCILOFTHECITYOFMAPLEWOOD,RAMSEY COUNTY,MINNESOTA,thatthefollowingOn-Sale,Off-Sale,ClubandWineLiquorLicenses, havingbeenpreviouslydulyissuedbythisCouncil,areherebyapprovedforrenewalforoneyear, effectiveJanuary1,2008,withapprovalsgrantedhereinsubjecttosatisfactoryresultsofrequired Police,Fireandhealthinspections: On-SaleLiquorLicenses 5-8Tavern&GrillChilisGrill&Bar#224Nickelbys 2289MinnehahaAvenue1800BeamAvenue1780CountyRoadD AcapulcoRestaurantChipotleMexicanGrillOliveGarden#1200 3069WhiteBearAvenue2303WhiteBearAvenue1749BeamAvenue AMFMaplewoodLanesDeansTavernOutbackSteakhouse 1955EnglishStreet1986iceStreet1770BeamAvenue ApplebeesNeighborhoodDiveBarRedLobster#0283 Grill&Bar3035WhiteBearAvenue2925WhiteBearAvenue 3001WhiteBearAvenue GuldensRoadhouseStargateBar&DanceClub BleechersBar&Grill2999NorthHighway611700RiceStreet,SuiteJ 2220WhiteBearAvenue HueysSaloonT.G.I.Fridays#0472 BroadwayBar&Pizza2425NorthHighway613087WhiteBearAvenue Maplewood 1900CountyRoadDEastJakesCityGrilleTheChalet 1745BeamAvenueEast1820NorthRiceStreet BuffaloWildWings3085 WhiteBearAvenueKellerGolfClubhouseTheRock 2166MaplewoodDrive2029WoodlynnAvenue ChamppsMaplewood 1734AdolphusStreetMythNightclub 3090SouthlawnDrive On-Sale3.2BeerLicenses 100WestCountyRoadB Noodles&Company DucsRestaurantHeritageLiquorLLC2865WhiteBearAvenue 705CenturyAvenueNorth1347FrostAvenue PeiWeiAsianDiner PartyService3095WhiteBearAvenue,#101 HillsideLiquors 1850WhiteBearAvenue 1690McKnightRoadNorth TasteofIndia Off-Sale3.2BeerLicenses 1745CopeAvenueEast MaplewoodWineCellar CubFoods#302441281FrostAvenueThePondsatBattleCreek 100WestCountyRoadB601CenturyAvenue MerwinLiquors CubFoods#31264 1700-DRiceStreet 2390WhiteBearAvenue MaplewoodKwikMartMGMLiquorWarehouse 2150McMenemyStreet2950WhiteBearAvenue McKnightMarket&GasPartyTimeLiquor 1690McKnightRoadNorth1835EastLarpenteurAvenue RainbowFoods#8861 PrincessLiquornTobacco 2501WhiteBearAvenue 2728StillwaterRoad RichardsMarket 1344FrostAvenueSarracksIntl.Wine&Spirits 2305StillwaterRoad SuperAmerica#4022 1750WhiteBearAvenueWhiteBearLiquor&Wine 2223WhiteBearAvenue SuperAmerica#4089 11CenturyAvenueSouth ClubLicense SuperAmerica#4371 MaplewoodMooseLodge 2529WhiteBearAvenue #963 1946EnglishStreet Off-SaleLiquorLicenses A-1Liquor Wine/StrongBeerLicenses 19CenturyAvenueNorth BambuAsianCuisine BigDiscountLiquor1715-ABeamAvenue 2515WhiteBearAvenue GoodrichGolfCourse CubDiscountLiquor1820NorthVanDyke ItemI-8 MEMORANDUM TO:GregCopeland,CityManager FROM:KarenGuilfoile,CityClerk RE:PermitFeeWaiverandTemporaryGamblingResolution DATE:January7,2008 CatherineKass,representingCarverElementaryPTO,hasappliedforatemporary gamblinglicensetobeusedonApril5,2008from10:00noonto2:00p.m.toconducta raffle. Inconjunctionwiththeraffle,Ms.Kasshasalsocompletedmiscellaneouspermitsfora carnivalandfortemporaryfood.Theannualcarnivalandrafflewillbeconductedatthe schoollocatedat2680UpperAftonRoadontheaforementioneddateandproceedsfrom therafflewillbeusedforprogramsforeducationalpurposes. Theschoolisrequestingwaiveroftheassociatedfeeswhichhasbeenpastpracticefor thisparticularevent. BEITHEREBYRESOLVED,bytheCityCouncilofMaplewood,Minnesota,thatthe temporarypremisespermitforlawfulgamblingisapprovedfortheCarverElementary PTO,2680UpperAftonRoad,Maplewood,Minnesota. FURTHERMORE,thattheMaplewoodCityCouncilwaivesanyobjectiontothe timelinessofapplicationforsaidpermitasgovernedbyMinnesotaStatute §349.213. FURTHERMORE,thattheMaplewoodCityCouncilrequeststhattheGambling ControlDivisionoftheMinnesotaDepartmentofGamingapprovesaidpermit applicationasbeingincompliancewithMinnesotaStatute §349.213. NOW,THEREFORE,beitfurtherresolvedthatthisResolutionbytheCity CouncilofMaplewood,Minnesota,beforwardedtotheGamblingControlDivisionfor theirapproval. Recommendation Approvetheaboveresolutionfortemporarygamblingandwaiverelatedfeesas requested. Item#I-9 AGENDAREPORT To:CityManagerGregCopeland From:ChiefofPoliceDavidJ.Thomalla Subject:DonationFromSchmelzCountrysideVolkswagen&Saab Date:December27,2007 Introduction ThePoliceDepartmenthasreceivedadonationfromSchmelzCountrysideVolkswagen &Saab,andCityCouncilapprovalisrequiredbeforethedonationcanbeaccepted. Background Forthepastseveralyears,SchmelzCountrysideVolkswagenhasmadeadonationto theMaplewoodPoliceDepartmenttoshowitsappreciationandsupportforthework doneinthecommunity. Thisyearwereceivedacheckfor$2,500,andJohnSchmelzhasaskedthatthemoney beusedtowardyouthandseniorcitizenprograms. Recommendation Itisrecommendedthatapprovalbegiventoacceptthisdonationandthatthe necessarybudgetadjustmentsbemadeforthePoliceDepartmenttoexpendthefunds asrequestedbySchmelzCountrysideVolkswagen.&Saab. ActionRequired SubmittotheCityCouncilforreviewandaction. DJT:js Agenda Item I10 AGENDAREPORT TO: GregCopeland,CityManager FROM: CharlesAhl,PublicWorksDirector/CityEngineer EdNadeau,UtilitySuperintendent SUBJECT:ApproveCleanupofSewageBackup DATE: January2,2008 INTRODUCTION/BACKGROUND Thesanitarysewermainlinethatservicesthehomesat1842and1846FurnessStreethadasewer backuponNovember27,2007.Thebackupcausedsewagetoenterthelowerleveloftheabove addresses.Thecityadoptedasewerbackupcleaningpolicyin1997toassisthomeownerswiththe cleanupofsewerbackups.ThecleanupwasextensivewiththeyworkbeingperformedbyMarsden BuildingMaintenanceatacostof$5,857.50.Thecostofthecleanupexceedstheordinanceallowed expenditureof$5,000.00. RECOMMENDATION ItisrecommendedthattheCityCouncilapprovethecleanupserviceperformedbyMarsdenBuilding Maintenanceatacostof$5,857.50. Attachments: 1.Invoice Agenda Item I11 AGENDAREPORT TO: GregCopeland,CityManager FROM: CharlesAhl,PublicWorksDirector/CityEngineer EdNadeau,UtilitySuperintendent SUBJECT:ApproveEmergencyRepairofSewagePumpatLiftStation6 DATE: January2,2008 INTRODUCTION The40horsepowersubmersiblesewagepumpatLiftStation6wasinneedofextensivemotorrepairata costof$5,235.70.Thisrepairdoesexceedtheordinanceallowedexpenditureof$5,000.00. RECOMMENDATION ItisrecommendedthattheCityCouncilapprovetherepairofthe40horsepowerpumpatacostof $5,235.70tobepaidtoElectricalMechanicalServices,Inc.byUtilitySuperintendentEdNadeau. Attachments: 1.Quote Agenda Item I12 AGENDAREPORT TO: GregCopeland,CityManager FROM: CharlesAhl,PublicWorksDirector/CityEngineer BillPriefer,PublicWorksOperationsAnalyst SUBJECT:GladstoneAreaRedevelopment,CityProject04-21,ResolutionApproving MunicipalStateAidDesignationforParkwayDrive,FrostAvenueandEast ShoreDrive DATE: January4,2008 INTRODUCTION ItisnecessarytocorrectthestreetnamesandmileagelengthsindicatedonResolutionNumber07-09-168 tocorrectlyidentifyParkwayDriveandFrostAvenueinthedesignationofbothasMunicipalStateAid Streets. BACKGROUND AttheSeptember24,2007meeting,councilapprovedResolutionNumber07-09-168whichapprovedthe additionofFrostAvenueandEastShoreDrivetoourMunicipalStateAidStreetsystem.Weincorrectly showedFrostAvenuerunningfromTrunkHighway61toWhiteBearAvenue.Thecorrectdescription shouldbeParkwayDrivefromTrunkHighway61toFrostAvenue(0.60miles)andFrostAvenuefrom ParkwayDrivetoWhiteBearAvenue(1.60miles).WedidcorrectlydescribeEastShoreDrivefrom LarpenteurAvenuetoFrostAvenue(0.68miles). BUDGETIMPACT Therewillbenoimpacttothebudgetatthistime. RECOMMENDATION ItisrecommendedthatthecitycouncilapprovetheattachedresolutionestablishingParkwayDrive,Frost AvenueandEastShoreDriveasMunicipalStateAidStreets. Attachments: 1.Resolution:MunicipalStateAidDesignation 2.LocationMap RESOLUTIONESTABLISHINGMUNICIPALSTATEAIDHIGHWAY WHEREAS,theCityCounciloftheCityofMaplewooddesiresthatthestreetshereinafterdescribed meetallnecessarycriteriaandthusshouldbedesignatedasaMunicipalStateAidstreetunderthe provisionofMinnesotalaw. NOW,THEREFORE,BEITRESOLVEDbytheCityCounciloftheCityofMaplewoodthatthe roadwaysdescribedasfollows,to-wit: ParkwayDrive,TH61toFrostAvenue(.060mile) FrostAvenue,ParkwayDrivetoWhiteBearAvenue(1.60mile) EastShoreDrive,LarpenteurAvenuetoFrostAvenue(0.68mile) be,andherebyisestablished,located,anddesignatedaMunicipalStateAidstreetofsaidcity,subject totheapprovaloftheCommissionerofTransportationoftheStateofMinnesota. BEITFURTHERRESOLVED,thatthecityclerkisherebyauthorizedanddirectedtoforwardtwo certifiedcopiesofthisresolutiontotheCommissionerofTransportationforherconsideration,andthat uponherapprovalofthedesignationofsaidroadorportionthereof,thesamebeconstructed,improved, andmaintainedasaMunicipalStateAidstreetoftheCityofMaplewoodtobenumberedandknownas MunicipalStateAidStreet151forParkwayDriveandFrostAvenueandMunicipalStateAidStreet152for EastShoreDrive. Agenda Item I13 AGENDAREPORT TO: GregCopeland,CityManager FROM: CharlesAhl,PublicWorksDirector/CityEngineer BillPriefer,PublicWorksOperationsAnalyst SUBJECT:MasterPartnershipAgreementandLocalGovernmentWorkOrderAgreement betweentheMinnesotaDepartmentofTransportationandtheCityof Maplewood. DATE: January3,2008 INTRODUCTION TheMasterPartnershipAgreementbetweentheMinnesotaDepartmentofTransportationandcounties, citiesandotherpoliticalsubdivisionshasexpiredafterthemaximumfiveyeartermasprovidedbystate law.Mn/DOTwouldliketocontinuetheuseofaMasterPartnershipAgreementtoprovideservicessuch aslabservices,materialsprocurementandmaintenancerelatedactivities. BACKGROUND TheMasterPartnershipAgreementemphasizesMn/DOTscontinuingefforttopartnerwithcities,counties andotherpoliticalsubdivisionstodelivertransportationrelatedservicesinthemostefficientandeffective mannerpossible.ThisnewMasterPartnershipAgreementwillbesupplementedwithprojectspecificwork ordersthatarereciprocal,andcanbeusedwhenMn/DOTprovidesservicesorcitiesprovideservicesto Mn/DOT.TheLocalGovernmentWorkOrderAgreementhasbeendevelopedforthatpurposeand providesamechanismforMn/DOTtoreceivepaymentfromcitiesorforcitiestopayMn/DOT.TheCityof MaplewoodusestheMn/DOTlabtotestconstructionmaterialsonallStateAidprojects.Conversely,we haveprovidedconstructionservicestoMn/DOTinconjunctionwithsomeofourStateAidprojects. BUDGETIMPACT Therewillbenoimpacttothebudgetatthistime. RECOMMENDATION ItisrecommendedthatthecitycouncilapprovetheattachedresolutionthatauthorizestheCityof MaplewoodtoenterintoaMasterPartnershipAgreementandtheLocalGovernmentWorkOrder AgreementwiththeMinnesotaDepartmentofTransportation. Attachments: 1.MasterPartnershipAgreement 2.LocalGovernmentWorkOrderAgreement 3.Resolution Mn/DOTContractNumber__________ CFMSContractNo.__________ STATEOFMINNESOTA ANDCITYOFMAPLEWOOD MASTERPARTNERSHIPCONTRACT ThismastercontractisbetweentheStateofMinnesota,actingthroughitsCommissionerofTransportationhereinafter , referredtoastheactingthroughitsCityCouncil State and the City of Maplewood hereinafterreferredtoasthe Local Government". Recitals 1.ThepartiesareauthorizedtoenterintothisagreementpursuanttoMinnesotaStatutes §§15.061, 471.59 and 174.02. 2.MinnesotaStatutesSection161.20,subdivision2authorizestheCommissionerofTransportationtomake arrangementswithandcooperatewithanygovernmentalauthorityforthepurposesofconstructing,maintainingand improvingthetrunkhighwaysystem. 3.EachpartytothisContractisaasdefinedbyMinnesotaStatutes road authority§160.02 (subd. 25). 4.MinnesotaStatutesSection161.39,subdivision1,authorizesaroadauthoritytoperformworkforanotherroad authority.Suchworkmayincludeprovidingtechnicalandengineeringadvice,assistanceandsupervision,surveying, preparingplansfortheconstructionorreconstructionofroadways,andperformingroadwaymaintenance. 5.MinnesotaStatuesonerofTransportationtoenterintoagreementswith §174.02 (subd. 6) authorizes the Commissi othergovernmentalentitiesforresearchandexperimentation;forsharingfacilities,equipment,staff,data,orother meansofprovidingtransportation-relatedservices;orforothercooperativeprogramsthatpromoteefficienciesin providinggovernmentalservices,orthatfurtherdevelopmentofinnovationintransportationforthebenefitofthe citizensofMinnesota. 6.Eachpartywishestooccasionallyprocureservicesfromtheotherparty,whichthepartiesagreewillenhancethe efficiencyofdeliveringgovernmentalservicesatalllevels.ThisMasterPartnershipContractprovidesaframework fortheefficienthandlingofsuchrequests.ThisMasterPartnershipContractcontainstermsgenerallygoverningthe relationshipbetweenthepartieshereto.Whenspecificservicesarerequested,thepartieswill(unlessotherwise specifiedherein)enterintoa Work Order contracts. 7.SubsequenttotheexecutionofthisMasterPartnershipContract,thepartiesmay(butarenotrequiredto)enterinto contracts.ThesewillWorkOrderswillspecifytheworktobedone,timelinesforcompletion,and Work Order compensationtobepaidforthespecificwork. 8.ThepartiesareenteringintothisMasterPartnershipContracttoestablishtermsthatwillgovernalloftheWork OrderssubsequentlyissuedundertheauthorityofthisContract. MasterContract 1TermofMasterContract : 1.1 EffectiveDate ThiscontractwillbeeffectiveonthedatelastsignedbytheLocalGovernment,andallState officialsasrequiredunderMinn.Stat. § 16C.05, subd. 2. ApartymustnotacceptworkunderthisContractuntilitisfullyexecuted. . 1.2 ExpirationDate ThisContractwillexpirefiveyearsafteritseffectivedate. 1/8/20081 CFMSContractNo.__________ T-Number___________ 1.3 WorkOrderContracts.Aworkordercontractmustbenegotiatedandexecuted(byboththeStateandthe LocalGovernment)foreachparticularengagement.Theworkordercontractwillspecifythedetailedscopeof workanddeliverablesforthatengagement.Apartymustnotbeginworkunderaworkorderuntilsuchwork orderisfullyexecuted.ThetermsofthisMasterPartnershipContractwillapplytoallworkordersissued hereunder,unlessspecificallyvariedintheworkorder.TheLocalGovernmentunderstandthatthisMaster Contractisnotaguaranteeofanypaymentsorworkorderassignments,andthatpaymentswillonlybeissued forworkactuallyperformedunderfully-executedworkorders. . 1.4 SurvivalofTerms Thefollowingclausessurvivetheexpirationorcancellationofthismastercontractandall workordercontracts:11.Liability;12.StateAudits;13.GovernmentDataPracticesandIntellectualProperty; 16.PublicityandEndorsement;17.GoverningLaw,Jurisdiction,andVenue;and21.DataDisclosure. 1.5 Exhibits.AsampleworkordercontractsisattachedandincorporatedintothiscontractasExhibitA. 2ScopeofWork/Deliverables 2.1Apartymayrequesttheotherpartytoperformanyofthefollowingservicesunderindividualworkorder contracts. 2.1.1ProfessionalandTechnicalServices. Apartymayprovideprofessionalandtechnicalservicesuponthe requestoftheotherparty.AsdefinedbyMinnesotaStatutes §16C.08 (subd. 1) professional/technical serviceser,includingconsultation,analysis,evaluation, means services that are intellectual in charact prediction,planning,programming,orrecommendation;andresultintheproductionofareportor completionofataskvicesdonotincludeprovidingsuppliesormaterials . Professional and technical ser exceptasincidentaltoperformingsuchservices.Professionalandtechnicalservicesinclude(bywayof exampleandwithoutlimitation)engineeringservices,surveying,foundationrecommendationsand reports,environmentaldocumentation,right-of-wayassistance(suchasperformingappraisalsor providingrelocationassistance,butexcludingtheexerciseofthepowerofeminentdomain),geometric layouts,finalconstructionplans,graphicpresentations,publicrelations,andfacilitatingopenhouses.A partywillnormallyprovidesuchserviceswithitsownpersonnel,however,aparty s professional/technicalservicesmayalsoincludehiringandmanagingoutsideconsultantstoperform work. 2.1.2RoutineRoadwayMaintenance. Apartymayprovideroutineroadwaymaintenanceupontherequestof theotherparty.Routineroadwaymaintenanceservicesmayinclude,butarenotlimitedto;laneoredge striping,pavementmessagepainting,signrepair,guardrailrepair,carcassremoval,orequipmentrepair. Routinemaintenancedoesnotincluderoadwayreconstruction.Allservicesmustbeperformedbyan employeewithsufficientskills,training,expertiseorcertificationtoperformsuchwork,andworkmust besupervisedbyaqualifiedemployeeofthepartyperformingthework. 2.1.3ConstructionAdministration .Apartymayadministerroadwayconstructionprojectsupontherequest oftheotherparty.Roadwayconstructionincludes(bywayofexampleandwithoutlimitation)the construction,reconstruction,orrehabilitationofmainline,shoulder,median,pedestrianorbicycle pathway,lightingandsignalsystems,pavementmillandoverlays,sealcoating,guardrailinstallation,and channelization.Theseservicesmaybeperformedbytheprovidingparty s own forces, or the providing partymayadministeroutsidecontractsforsuchwork.Constructionadministrationmayincludeletting andawardingconstructioncontractsforsuchwork(includingstateprojectstobecompletedin conjunctionwithlocalprojects).Allcontractadministrationservicesmustbeperformedbyanemployee withsufficientskills,training,expertiseorcertificationtoperformsuchwork. 2.2Whenaneedisidentified,theStateandtheLocalGovernmentwilldiscusstheproposedworkandtheresources neededtoperformthework.Ifapartydesirestoperformsuchwork,thepartieswillnegotiatethespecificand detailedworktasksandcost.TheStatewillthenprepareaworkordercontract.Generally,aworkordercontract willbelimitedtoonespecificproject/engagement,although on call work orders may be prepared for certain 1/8/20082 Mn/DOTContractNumber__________ CFMSContractNo.__________ typesofservices,especiallyfornance routine roadway mainte items as identified section 2.1.2. The work order willalsoidentifyspecificdeliverablesrequired,andtimeframesforcompletingwork.Aworkordermustbefully executedbythepartiespriortoworkbeingcommenced.TheLocalGovernmentwillnotbepaidforwork performedpriortoauthorizationbytheState. 3ResponsibilitiesoftheProvidingParty ThepartyrequestingtheworkwillbereferredtoastheequestingParty R and the party performing the work will be referredtoasthederwillsetforthparticularrequirementsforthat Providing Party. Each work or project/engagement. 3.1 TermsApplicabletoALLWorkOrders.Thetermsinthissection3.1willapplytoALLworkorders. 3.1.1EachworkorderwillidentifyanAuthorizedRepresentativeforeachparty.Eachparty s authorized representativeisresponsibleforadministeringtheworkorder,andhastheauthoritytomakeanydecisions regardingthework,andtogiveandreceiveanynoticesrequiredorpermittedunderthisMasterContractor theworkorder. 3.1.2TheProvidingPartywillfurnishandassignapubliclyemployedlicensedengineer(ProjectEngineer),to beinresponsiblechargeoftheproject(s)andtosuperviseanddirecttheworktobeperformed undereachworkorder.Forservicesnotrequiringanengineer,theProvidingPartywillfurnishandassign anotherresponsibleemployeetobeinchargeoftheproject.TheservicesoftheProvidingPartyundera workordermaynotbeotherwiseassigned,sublet,ortransferredunlessapprovedinwritingbythe RequestingPartywrittenconsentwillinnowayrelievetheProviding s authorized representative. This Partyfromitsprimaryresponsibilityforthework. 3.1.3IftheLocalGovernmentistheProvidingParty,theProjectEngineermayrequestinwritingspecific engineeringand/ortechnicalservicesfromtheState,pursuanttoMinnesotaStatutesSection161.39.Such servicesmaybecoveredbyothertechnicalserviceagreements.IftheStatefurnishestheservices requested,theLocalGovernmentwillpromptlypaytheStatetoreimbursethestatetrunkhighwayfundfor thefullcostandexpenseoffurnishingsuchservices.ThecostsandexpenseswillincludethecurrentState laboradditivesandoverheadrates,subjecttoadjustmentbasedonactualdirectcoststhathavebeenverified byaudit. 3.1.4OnlythereceiptofafullyexecutedworkordercontractauthorizestheProvidingPartytobeginworkona project.Anyandalleffort,expenses,oractionstakenbytheProvidingPartybeforetheworkordercontract isfullyexecutedisconsideredunauthorizedandundertakenattheriskofnon-payment 3.1.5Inconnectionwiththeperformanceofthiscontractandanyworkordersissuedhereunder,theProviding AgencywillcomplywithallapplicableFederalandStatelawsandregulations.WhentheProvidingParty isauthorizedorpermittedtoawardcontractsinconnectionwithanyworkorder,theProvidingPartywill requireandcauseitscontractorsandsubcontractorstocomplywithallFederalandStatelawsand regulations. 3.2 AdditionalTermsforRoutineRoadwayMaintenance.Thetermsofsection3.1andthissection3.2willapplyto allworkordersforroutineroadwaymaintenance. 3.2.1Unlessotherwiseprovidedforbyagreementorworkorder,theProvidingPartymustobtainallpermitsand sanctionsthatmayberequiredfortheproperandlawfulperformanceofthework. 1/8/20083 CFMSContractNo.__________ T-Number___________ 3.2.2TheProvidingPartymustperformmaintenanceinaccordancewithMnDOTmaintenancemanuals, policiesandoperations. 3.2.3TheProvidingPartymustuseState-approvedmaterials,including(bywayofexampleandwithout limitation),signposts,signsheeting,andde-icingandanti-icingchemicals. 3.3 AdditionalTermsforConstructionAdministration.Thetermsofsection3.1andthissection3.3willapplytoall workordersforconstructionadministration. 3.3.1Contract(s)mustbeawardedtothelowestresponsiblebidderinaccordancewithstatelaw. 3.3.2Contractor(s)mustberequiredtopostpaymentandperformancebondsinanamountequaltothecontract amount.TheProvidingPartywilltakeallnecessaryactiontomakeclaimsagainstsuchbondsintheevent ofanydefaultbythecontractor. 3.3.3Contractor(s)mustberequiredtoperformworkinaccordancewiththelatesteditionoftheMinnesota DepartmentofTransportationStandardSpecificationsforConstruction. 3.3.4ForworkperformedonStateright-of-way,contractor(s)mustberequiredtoindemnifyandholdtheState harmlessagainstanylossincurredwithrespecttotheperformanceofthecontractedwork,andmustbe requiredtoprovideevidenceofinsurancecoveragecommensuratewithprojectrisk. 3.3.5Contractor(s)mustpayprevailingwagespursuanttostatelaw. 3.3.6Contractor(s)mustcomplywithallapplicableFederal,andStatelaws,ordinancesandregulations, includingbutnotlimitedtoapplicablehumanrights/anti-discriminationlawsandlawsconcerningthe participationofDisadvantagedBusinessEnterprisesinfederally-assistedcontracts. 3.3.7TheProvidingPartymayapproveminorchangestotheRequestingParty s portion of the project work if suchchangesdonotincreasetheRequestingPartystobligationundertheapplicableworkorder. s co 3.3.8TheProvidingPartywillnotapproveanycontractorclaimsforadditionalcompensationwithoutthe RequestingPartyofaproperamendmenttotheapplicablework s written approval, and the execution orderwhennecessary.TheLocalGovernmentwilltendertheprocessinganddefenseofanysuchclaims totheStateupontheState s request. 3.3.9TheLocalGovernmentmustcoordinatealltrunkhighwayworkaffectinganyutilitieswiththeState s UtilitiesOffice. 3.3.10TheProvidingPartymustcoordinateallnecessarydetourswiththeRequestingParty. 4.ResponsibilitiesoftheRequestingParty 4.1AfterauthorizingtheProvidingPartytobeginwork,theRequestingPartywillfurnishanydataormaterialinits possessionrelatingtotheprojectthatmaybeofusetotheProvidingPartyinperformingthework. 4.2AllsuchdatafurnishedtotheProvidingPartywillremainthepropertyoftheRequestingPartyandwillbe promptlyreturnedupontheRequestingPartyupontheexpirationorterminationofthiscontract s request or (subjecttodataretentionrequirementsoftheMinnesotaGovernmentDataPracticesActandotherapplicable law). 1/8/20084 Mn/DOTContractNumber__________ CFMSContractNo.__________ 4.3TheProvidingPartywillanalyzeallsuchdatafurnishedbytheRequestingParty.IftheProvidingPartyfindsany suchdatatobeincorrectorincomplete,theProvidingPartywillbringthefactstotheattentionoftheRequesting Partybeforeproceedingwiththepartoftheprojectaffected.TheProvidingPartywillinvestigatethematter,and ifitfindsthatsuchdataisincorrectorincomplete,itwillpromptlydetermineamethodforfurnishingcorrected data.Delayinfurnishingdatawillnotbeconsideredjustificationforanadjustmentincompensation. 4.4TheStatewillprovidetotheLocalGovernmentcopiesofanyTrunkHighwayfundclausestobeincludedinthe bidsolicitationandwillprovideanyrequiredTrunkHighwayfundprovisionstobeincludedintheProposalfor HighwayConstruction,thataredifferentfromthoserequiredforStateAidconstruction. 4.5TheRequestingPartywillperformfinalreviewsand/orinspectionsofitsportionoftheprojectwork.Ifthework isfoundtohavebeencompletedinaccordancewiththeworkordercontract,theRequestingPartywillpromptly releaseanyremainingfundsduetheProvidingPartyfortheProject(s). 4.6TheworkordercontractsmayincludeadditionalresponsibilitiestobecompletedbytheRequestingParty. 5Time Intheperformanceofprojectworkunderaworkordercontract,timeisoftheessence. 6ConsiderationandPayment 6.1 Consideration.TheRequestingPartywillpaytheProvidingPartyasspecifiedintheworkorder. 6.2 State.ThetotalcompensationtobepaidbytheStatetotheLocalGovernmentunder s Maximum Obligation allworkordercontractsissuedpursuanttothisMasterContractwillnotexceed$1million. 6.3 TravelExpenses.ItisanticipatedthatalltravelexpenseswillbeincludedinthebasecostoftheProviding Partyanapplicableworkorder,theProvidingPartywill s services, and unless otherwise specifically set forth in notbeseparatelyreimbursedfortravelandsubsistenceexpensesincurredbytheProvidingPartyinperforming anyworkordercontract.InthosecaseswheretheStateagreestoreimbursetravelexpenses,suchexpenseswillbe reimbursedinthesamemannerandinnogreateramountthanprovidedinthecurrent"Mn/DOTTravel RegulationsilablefromtheMn/DOTDistrictOffice.TheLocal a copy of which is on file with and ava GovernmentwillnotbereimbursedfortravelandsubsistenceexpensesincurredoutsideofMinnesotaunlessit hasreceivedtheState s prior written approval for such travel. 6.4 Payment. 6.4.1 Generally.TheRequestingPartywillpaytheProvidingPartyasspecifiedintheapplicableworkorder, andwillmakepromptpaymentinaccordancewithMinnesotalaw. 6.4.2 PaymentbytheLocalGovernment.TheLocalGovernmentwillmakepaymenttotheorderofthe IMPORTANTNOTE:PAYMENTMUSTREFERENCETHE CommissionerofTransportation. MN/DOT CONTRACT NUMBER SHOWN ON THE FACE PAGE OF THIS CONTRACT. Remitpaymenttotheaddressbelow: Mn/DOT Attn:CashAccounting RE:Mn/DOTContractNumber(seenoteabove) MailStop215 395JohnIrelandBlvd St.Paul,MN55155 1/8/20085 CFMSContractNo.__________ T-Number___________ 6.4.3 PaymentbytheState. Generally.TheStatewillpromptlypaytheLocalGovernmentaftertheLocalGovernment 6.4.3.1 presentsanitemizedinvoicefortheservicesactuallyperformedandtheState'sAuthorized Representativeacceptstheinvoicedservices.Invoicesmustbesubmittedasspecifiedinthe applicableworkorder,butnomorefrequentlythanmonthly. 6.4.3.2 RetainageforProfessionalandTechnicalServices.Forworkordersforprofessionalandtechnical services,asrequiredbyMinn.Stat. § 16C.08, subd. 5(b), no more than 90 percent of the amount due underanyworkordercontractmaybepaiduntilthefinalproductoftheworkordercontracthasbeen reviewedbytheStateThebalanceduewillbepaidwhentheState s authorized representative. s authorizedrepresentativedeterminesthattheLocalGovernmenthassatisfactorilyfulfilledallthe termsoftheworkordercontract. 7ConditionsofPayment AllworkperformedbytheProvidingPartyunderaworkordercontractmustbeperformedtotheRequestingParty s satisfaction,asdeterminedatthesoleandreasonablediscretionoftheRequestingParty s Authorized Representative andinaccordancewithallapplicablefederalandstatelaws,rules,andregulations.TheProvidingPartywillnot receivepaymentforworkfoundbytheStatetobeunsatisfactoryorperformedinviolationoffederalorstatelaw. 8LocalGovernmentectManager;AuthoritytoExecuteWorkOrder s Authorized Representative and Proj Contracts 8.1TheLocalGovernmentforadministeringthismastercontractistheLocal s Authorized Representative GovernmentresponsibilitytomonitortheLocalGovernment s Engineer, and the Engineer has the s performance.TheLocalGovernmentesentativeisalsoauthorizedtoexecuteworkorder s Authorized Repr contractsonbehalfoftheLocalGovernmentwithoutapprovalofeachproposedworkordercontractbyits governingbody. 8.2TheLocalGovernmentbeidentifiedineachworkordercontract. s Project Manager will 9State s Authorized Representative and Project Manager 9.1TheState'sAuthorizedRepresentativeforthismastercontractistheDistrictStateAidEngineer,whohasthe responsibilitytomonitortheState s performance. 9.2TheState s Project Manager will be identified in each work order contract. 10Assignment,Amendments,Waiver,andContractComplete 10.1 Assignment.NeitherpartymayassignortransferanyrightsorobligationsunderthisMasterContractorany workordercontractwithoutthepriorconsentoftheotherandafullyexecutedAssignmentAgreement, executedandapprovedbythesamepartieswhoexecutedandapprovedthisMasterContract,ortheir successorsinoffice. 10.2 Amendments.Anyamendmenttothismastercontractoranyworkordercontractmustbeinwritingandwill notbeeffectiveuntilithasbeenexecutedandapprovedbythesamepartieswhoexecutedandapprovedthe originalcontract,ortheirsuccessorsinoffice. 10.3 Waiver.Ifapartyfailstoenforceanyprovisionofthismastercontractoranyworkordercontract,that failuredoesnotwaivetheprovisionortheparty s right to subsequently enforce it. 1/8/20086 Mn/DOTContractNumber__________ CFMSContractNo.__________ 10.4 ContractComplete.Thismastercontractandanyworkordercontractcontainallnegotiationsand agreementsbetweentheStateandtheLocalGovernment.Nootherunderstandingregardingthismaster contractoranyworkordercontractissuedhereunder,whetherwrittenororal,maybeusedtobindeither party. 11Liability Eachpartywillberesponsibleforitsownactsandomissionstotheextentprovidedbylaw.TheLocal Governmentuteschapter466andotherapplicablelaw.TheState s liability is governed by Minnesota Stats liabilityisgovernedbyMinnesotaStatutessection3.736andotherapplicablelaw.Thisclausewillnotbe construedtobaranylegalremediesapartymayhavefortheotherpartyiluretofulfillitsobligationsunder s fa thismastercontractoranyworkordercontract.Neitherpartyagreestoassumeanyenvironmentalliabilityon behalfoftheotherparty.AProvidingPartyunderanyworkorderisactingonlyasa Contractor to the RequestingParty,asthetermMinnesotaStatutes Contractor is defined in§115B.03 (subd. 10), and is entitled totheprotectionsaffordedtoaeMinnesotaEnvironmentalResponseandLiabilityAct. Contractor by th 12StateAudits UnderMinn.Stat.oks,records,documents,andaccountingproceduresand § 16C.05, subd. 5, the partys bo practicesrelevanttoanyworkordercontractaresubjecttoexaminationbythepartiesandbytheStateAuditoror LegislativeAuditor,asappropriate,foraminimumofsixyearsfromtheendofthisMasterContract. 13GovernmentDataPracticesandIntellectualProperty 13.1.GovernmentDataPractices.TheLocalGovernmentandStatemustcomplywiththeMinnesotaGovernment DataPracticesAct,Minn.Stat.Ch.13,asitappliestoalldataprovidedbytheStateunderthisMasterContract andanyworkordercontract,andasitappliestoalldatacreated,collected,received,stored,used,maintained, ordisseminatedbytheLocalGovernmentunderthisMasterContractandanyworkordercontract.Thecivil remediesofMinn.Stat.edatareferredtointhisclausebyeithertheLocal § 13.08 apply to the release of th GovernmentortheState. 13.2.IntellectualPropertyRights 13.2.1 IntellectualPropertyRights.TheRequestingPartywillownallrights,title,andinterestinallof theintellectualpropertyrights,includingcopyrights,patents,tradesecrets,trademarks,andservice marksintheWorksandDocuments createdandpaidforunderworkordercontracts.Works meansallinventions,improvements,discoveries(whetherornotpatentable),databases,computer programs,reports,notes,studies,photographs,negatives,designs,drawings,specifications, materials,tapes,anddisksconceived,reducedtopractice,createdororiginatedbytheProviding Party,itsemployees,agents,andsubcontractors,eitherindividuallyorjointlywithothersinthe performanceofthismastercontractoranyworkordercontract.Worksincludes Documents. Documentsaretheoriginalsofanydatabases,computerprograms,reports,notes,studies, photographs,negatives,designs,drawings,specifications,materials,tapes,disks,orothermaterials, whetherintangibleorelectronicforms,preparedbytheProvidingParty,itsemployees,agents,or contractors,intheperformanceofaworkordercontract.TheDocumentswillbetheexclusive propertyoftheRequestingPartyandallsuchDocumentsmustbeimmediatelyreturnedtothe RequestingPartybytheProvidingPartyuponcompletionorcancellationoftheworkorder contract.Totheextentpossible,thoseWorkseligibleforcopyrightprotectionundertheUnited StatesCopyrightActwillbedeemedtobeorksmadeforhire. w The Providing Party Governmentassignsallright,title,andinterestitmayhaveintheWorksandtheDocumentstothe RequestingParty.TheProvidingPartymust,attherequestoftheRequestingParty,executeall papersandperformallotheractsnecessarytotransferorrecordtheRequestingParty s ownership interestintheWorksandDocuments.Notwithstandingtheforegoing,theRequestingPartygrants 1/8/20087 CFMSContractNo.__________ T-Number___________ theProvidingPartyanirrevocableandroyalty-freelicensetousesuchintellectualforitsownnon- commercialpurposes,includingdisseminationtopoliticalsubdivisionsofthestateofMinnesota andtotransportation-relatedagenciessuchastheAmericanAssociationofStateHighwayand TransportationOfficials. 13.2.2 ObligationswithRespecttoIntellectualProperty. 13.2.2.1N otification.Wheneveranyinvention,improvement,ordiscovery(whetherornotpatentable)is madeorconceivedforthefirsttimeoractuallyorconstructivelyreducedtopracticebythe ProvidingParty,includingitsemployeesandsubcontractors,intheperformanceoftheworkorder contract,theProvidingPartywillimmediatelygivetheRequestingParty s Authorized Representativewrittennoticethereof,andmustpromptlyfurnishtheAuthorizedRepresentative withcompleteinformationand/ordisclosurethereon. 13.2.2.2 Representation.TheProvidingPartymustperformallacts,andtakeallstepsnecessarytoensure thatallintellectualpropertyrightsintheWorksandDocumentsarethesolepropertyofthe RequestingParty,andthatneitherProvidingPartynoritsemployees,agentsorcontractorsretain anyinterestinandtotheWorksandDocuments. 14AffirmativeAction TheStateintendstocarryoutitsresponsibilityforrequiringaffirmativeactionbyitsContractors,pursuantto MinnesotaStatutescalGovernmentisencouragedtoprepareandimplementan §363A.36. Pursuant to that Statute, the Lo affirmativeactionplanfortheemploymentofminoritypersons,women,andthequalifieddisabled,andsubmitsuchplan totheCommissioneroftheMinnesotaDepartmentofHumanRights.Inaddition,whentheLocalGovernmentletsa contractfortheperformanceofworkunderaworkorderissuedpursuanttothisMasterContract,itmustincludethe followinginthebidorproposalsolicitationandanycontractsawardedasaresultthereof: 14.1 CoveredContractsandContractors.IftheContractexceeds$100,000andtheContractoremployedmore than40full-timeemployeesonasingleworkingdayduringtheprevious12monthsinMinnesotaorinthe statewhereithasitsprincipleplaceofbusiness,thentheContractormustcomplywiththerequirementsof Minn.Stat.600.AContractorcoveredbyMinn.Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3§ 363A.36becauseitemployedmorethan40full-timeemployeesinanotherstateanddoesnothavea certificateofcompliance,mustcertifythatitisincompliancewithfederalaffirmativeactionrequirements. 14.2 Minn.Stat.Minn.Stat.ortohaveanaffirmativeactionplan § 363.073.§ 363A.36 requires the Contract fortheemploymentofminoritypersons,women,andqualifieddisabledindividualsapprovedbythe MinnesotaCommissionerofHumanRights()asindicatedbyacertificateofcompliance. Commissioner Thelawaddressessuspensionorrevocationofacertificateofcomplianceandcontractconsequencesinthat event.Acontractawardedwithoutacertificateofcompliancemaybevoided. 14.3 Minn.R.Parts5000.3400-5000.3600. 14.3.1 General.Minn.R.Parts5000.3400-5000.3600implementMinn.Stat. § 363A.36. These rules include,butarenotlimitedto,criteriaforcontents,approval,andimplementationofaffirmative actionplans;proceduresforissuingcertificatesofcomplianceandcriteriafordetermininga contractorddressingdeficiencies,sanctions,andnoticeand s compliance status; procedures for a hearing;annualcompliancereports;proceduresforcompliancereview;andcontractconsequencesfor non-compliance.Thespecificcriteriaforapprovalorrejectionofanaffirmativeactionplanare containedinvariousprovisionsofMinn.R.Parts5000.3400-5000.3600including,butnotlimitedto, parts5000.3420-5000.3500and5000.3552-5000.3559. 14.3.1.2 DisabledWorkers.TheContractormustcomplywiththefollowingaffirmativeactionrequirements fordisabledworkers: (1)TheContractormustnotdiscriminateagainstanyemployeeorapplicantforemploymentbecauseof physicalormentaldisabilityinregardtoanypositionforwhichtheemployeeorapplicantfor 1/8/20088 CFMSContractNo.__________ T-Number___________ employmentisqualified.TheContractoragreestotakeaffirmativeactiontoemploy,advancein employment,andotherwisetreatqualifieddisabledpersonswithoutdiscriminationbasedupontheir physicalormentaldisabilityinallemploymentpracticessuchasthefollowing:employment, upgrading,demotionortransfer,recruitment,advertising,layoffortermination,ratesofpayorother formsofcompensation,andselectionfortraining,includingapprenticeship. (2)TheContractoragreestocomplywiththerulesandrelevantordersoftheMinnesotaDepartmentof HumanRightsissuedpursuanttotheMinnesotaHumanRightsAct. (3)IntheeventoftheContractor'snoncompliancewiththerequirementsofthisclause,actionsfor noncompliancemaybetakeninaccordancewithMinnesotaStatutesSection363A.36,andtherules andrelevantordersoftheMinnesotaDepartmentofHumanRightsissuedpursuanttotheMinnesota HumanRightsAct. (4)TheContractoragreestopostinconspicuousplaces,availabletoemployeesandapplicantsfor employment,noticesinaformtobeprescribedbythecommissioneroftheMinnesotaDepartmentof HumanRights.SuchnoticesmuststatetheContractor'sobligationunderthelawtotakeaffirmative actiontoemployandadvanceinemploymentqualifieddisabledemployeesandapplicantsfor employment,andtherightsofapplicantsandemployees. (5)TheContractormustnotifyeachlaborunionorrepresentativeofworkerswithwhichithasa collectivebargainingagreementorothercontractunderstanding,thattheContractorisboundbythe termsofMinnesotaStatutesSection363A.36,oftheMinnesotaHumanRightsActandiscommitted totakeaffirmativeactiontoemployandadvanceinemploymentphysicallyandmentallydisabled persons. 14.3.2 Consequences.TheconsequencesfortheContractortoimplementitsaffirmativeactionplanor s failure makeagoodfaithefforttodosoinclude,butarenotlimitedto,suspensionorrevocationofacertificateof compliancebytheCommissioner,refusalbytheCommissionertoapprovesubsequentplans,and terminationofallorpartofthiscontractbytheCommissionerortheState. 14.3.3 Certification.TheContractorherebycertifiesthatitisincompliancewiththerequirementsofMinn. Stat.0.3600andisawareoftheconsequencesfor § 363.073 and Minn. R. Parts 5000.3400-500 noncompliance. 15Workers Compensation Eachpartywillberesponsibleforitsownemployeesforanyworkerscompensationclaims.ThisMaster Contract,andanyworkordersissuedhereunder,arenotintendedtoconstituteaninterchangeofgovernment employeesunderMinnesotaStatutesatthisMasterContract,oranyworkorderissued §15.53. To the extent th hereunder,isdeterminedtobesubjecttoMinnesotaStatutes §15.53, such statute will control to the extent of any conflictbetweentheContractandthestatute. 16Publicity 16.1 Publicity.AnypublicityregardingthesubjectmatterofaworkordercontractwheretheStateisthe RequestingPartymustidentifytheStateasthesponsoringagencyandmustnotbereleasedwithoutprior writtenapprovalfromtheStatetative.Forpurposesofthisprovision,publicity s Authorized Represen includesnotices,informationalpamphlets,pressreleases,research,reports,signs,andsimilarpublicnotices preparedbyorfortheLocalGovernmentindividuallyorjointlywithothers,oranysubcontractors,with respecttotheprogram,publications,orservicesprovidedresultingfromaworkordercontract. 16.2 DataPracticesAct.Section16.1isnotintendedtooverridetheLocalGovernment s responsibilities under theMinnesotaGovernmentDataPracticesAct. 1/8/20089 CFMSContractNo.__________ T-Number___________ 17GoverningLaw,Jurisdiction,andVenue Minnesotalaw,withoutregardtoitschoice-of-lawprovisions,governsthismastercontractandallworkorder contracts.Venueforalllegalproceedingsoutofthismastercontractoranyworkordercontracts,orthebreachof anysuchcontracts,mustbeintheappropriatestateorfederalcourtwithcompetentjurisdictioninRamsey County,Minnesota. 18PromptPayment;PaymenttoSubcontractors Thepartiesmustmakepromptpaymentoftheirobligationsinaccordancewithapplicablelaw.Asrequiredby Minn.Stat.contractforworkpursuanttoanyworkorder,the § 16A.1245, when the Local Government lets a LocalGovernmentmustrequireitscontractortopayallsubcontractors,lessanyretainage,within10calendar daysoftheprimecontractor'sreceiptofpaymentfromtheLocalGovernmentforundisputedservicesprovidedby thesubcontractor(s)andmustpayinterestattherateofoneandone-halfpercentpermonthoranypartofamonth tothesubcontractor(s)onanyundisputedamountnotpaidontimetothesubcontractor(s). 19Minn.Stat. TheLocalGovernmentwillcomplywiththeprovisionsofMinn.Stat. § 181.59§ 181.59 which requires: EverycontractfororonbehalfofthestateofMinnesota,oranycounty,city,town,township,school, schooldistrict,oranyotherdistrictinthestate,formaterials,supplies,orconstructionshallcontain provisionsbywhichtheContractoragrees:(1)That,inthehiringofcommonorskilledlaborforthe performanceofanyworkunderanycontract,oranysubcontract,nocontractor,materialsupplier,or vendor,shall,byreasonofrace,creed,orcolor,discriminateagainstthepersonorpersonswhoare citizensoftheUnitedStatesorresidentalienswhoarequalifiedandavailabletoperformtheworkto whichtheemploymentrelates;(2)Thatnocontractor,materialsupplier,orvendor,shall,inany manner,discriminateagainst,orintimidate,orpreventtheemploymentofanypersonorpersons identifiedinclause(1)ofthissection,oronbeinghired,prevent,orconspiretoprevent,thepersonor personsfromtheperformanceofworkunderanycontractonaccountofrace,creed,orcolor;(3)That aviolationofthissectionisamisdemeanor;and(4)Thatthiscontractmaybecanceledorterminated bythestate,county,city,town,schoolboard,oranyotherpersonauthorizedtograntthecontractsfor employment,andallmoneydue,ortobecomedueunderthecontract,maybeforfeitedforasecond oranysubsequentviolationofthetermsorconditionsofthiscontract. 20Termination 20.1 TerminationbytheStateforConvenience.TheStateorcommissionerofAdministrationmaycancelthis MasterContractandanyworkordercontractsatanytime,withorwithoutcause,upon30dayswritten noticetotheLocalGovernment.Upontermination,theLocalGovernmentandtheStatewillbeentitledto payment,determinedonaproratabasis,forservicessatisfactorilyperformed. 20.2 TerminationbytheLocalGovernmentforConvenience.TheLocalGovernmentmaycancelthisMaster Contractandanyworkordercontractsatanytime,withorwithoutcause,upon30dayswrittennoticetothe State.Upontermination,theLocalGovernmentandtheStatewillbeentitledtopayment,determinedona proratabasis,forservicessatisfactorilyperformed. 20.3 TerminationforInsufficientFunding.TheStatemayimmediatelyterminatethisMasterContractandany workordercontractifitdoesnotobtainfundingfromtheMinnesotalegislatureorotherfundingsource;orif fundingcannotbecontinuedatalevelsufficienttoallowforthepaymentoftheservicescoveredhere. TerminationmustbebywrittenorfaxnoticetotheLocalGovernment.TheStateisnotobligatedtopayfor anyservicesthatareprovidedafternoticeandeffectivedateoftermination.However,theLocal Governmentwillbeentitledtopayment,determinedonaproratabasis,forservicessatisfactorilyperformed 1/8/200810 CFMSContractNo.__________ T-Number___________ totheextentthatfundsareavailable.TheStatewillnotbeassessedanypenaltyifthemastercontractor workorderisterminatedbecauseofthedecisionoftheMinnesotalegislatureorotherfundingsource,notto appropriatefunds.TheStatemustprovidetheLocalGovernmentnoticeofthelackoffundingwithina reasonabletimeoftheState s receiving that notice. 21DataDisclosure UnderMinn.Stat.LocalGovernmentconsentstodisclosureofitsfederal § 270.66, and other applicable law, the employertaxidentificationnumber,and/orMinnesotataxidentificationnumber,alreadyprovidedtotheState,to federalandstatetaxagenciesandstatepersonnelinvolvedinthepaymentofstateobligations.These identificationnumbersmaybeusedintheenforcementoffederalandstatetaxlawswhichcouldresultinaction requiringtheLocalGovernmenttofilestatetaxreturnsandpaydelinquentstatetaxliabilities,ifany. 22DefenseofClaimsandLawsuits Ifanylawsuitorclaimisfiledbyathirdparty(includingbutnotlimitedtotheLocalGovernment s contractors andsubcontractors),arisingoutoftrunkhighwayworkperformedpursuanttoavalidworkorderissuedunderthis MasterContract,theLocalGovernmentwill,atthediscretionofandupontherequestoftheState,tenderthe defenseofsuchclaimstotheStateorallowtheStatetoparticipateinthedefenseofsuchclaims.TheLocal Governmentwill,however,besolelyresponsiblefordefendinganylawsuitorclaim,oranyportionthereof, whentheclaimorcauseofactionassertedisbasedonitsownactsoromissionsinperformingorsupervisingthe work.TheLocalGovernmentwillnotpurporttorepresenttheStateinanylitigation,settlement,oralternative disputeresolutionprocess.TheStatewillnotberesponsibleforanyjudgmententeredagainsttheLocal Government,andwillnotbeboundbythetermsofanysettlemententeredintobytheLocalGovernmentexcept withthewrittenapprovaloftheAttorneyGeneralandtheCommissionerofTransportationandpursuantto applicablelaw. 23AdditionalProvisions 23.1 ForeignOutsourcing.IftheLocalGovernmentletsacontractforprofessional/technicalorotherservices pursuanttoanyworkorder,theLocalGovernmentwillrequireproposingvendors/bidderstodisclosewhere workwillbeperformed,andwillusetheextenttowhichserviceswillbeperformedintheUnitedStatesasa factorindeterminingthecontract.ItistheState best value in awarding any suchs policy that state funds spentoncontractsremainintheUnitedStatestothemaximumextentpossible. [thebalanceofthispagehasintentionallybeenleftblank] 1/8/20089 CFMSContractNo.__________ T-Number___________ LOCALGOVERNMENTCOMMISSIONEROFTRANSPORTATION TheLocalGovernmentcertifiesthattheappropriateperson(s) By:_______________________________________________ haveexecutedthecontractonbehalfoftheLocalGovernmentas (withdelegatedauthority) requiredbyapplicablearticlesorbylaws. Title:______________________________________________ By:________________________________________________ Date:______________________________________________ Title:_______________________________________________ OMMISSIONEROFADMINISTRATION Date:______________________________________________C AsdelegatedtoMaterialsManagementDivision By:_______________________________________________By:________________________________________________ TitleDate: :________________________________________________________________________________________________________ Date:___________________________________________________ Mn/DOTContractManagement Astoform&execution By:_______________________________________________ Date:______________________________________________ 1/8/200812 Mn/DOTAgreementNo.WorkOrder01 CFMSContractNo._____NA_______ PayablebyState ReceivablebyState STATEOFMINNESOTA WORKORDERUNDER MASTERPARTNERSHIPCONTRACT StateProject(SP):TrunkHighway(TH): NANA ProjectIdentification: ServicesprovidedbyState ThisWorkOrderContractisissuedundertheauthorityofStateofMinnesota,DepartmentofTransportation(Mn/DOT) MasterPartnershipContractNo.listedabovebetweenthestateofMinnesotaactingthroughitsCommissionerof Transportation(( State) and the City of Maplewood, a political subdivision of the State of MinnesotaLocal GovernmenticableprovisionsandcovenantsofthatAgreementwhichareincorporatedherein ) and is subject to all appl byreference. WorkOrderContract Article1TermofWorkOrderContract;IncorporationofExhibits: 1.1Effectivedate:ThisWorkOrderContractwillbeeffectiveonthedatethatallrequiredsignaturesare The obtainedbyState,pursuanttoMinnesotaStatutesSection16C.05,subdivision2. ProvidingAgencymustnotbeginworkunderthisContractuntilALLrequired signatureshavebeenobtainedandtheProvidingAgencyhasbeennotifiedin writingtobeginsuchworkbytheRequestingAgency s Authorized Representative. 1.2Expirationdate:ThisWorkOrderContractwillexpireonNovember30,2012,orwhenallobligations havebeensatisfactorilyfulfilled,whicheveroccursfirst. 1.3Exhibits:ExhibitsAthroughBareattachedandincorporatedintothisWorkOrderContract. Article2NatureofWork;RequestingandProvidingParty: 2.1Thebox(es)checkedbelowindicatethenatureoftheworktobeperformed.SeeSection2.1oftheMaster PartnershipContractforapplicabledefinitions. RoutineRoadwayMaintenance(SeeExhibitB) ProfessionalAndTechnicalServices(SeeExhibitB) ConstructionAdministration 2.2TheboxescheckedbelowshowwhichpartyisthetingParty Reques and which party is the Providing Party. 2.2.1TheRequestingPartyisStateLocalGovernment 2.2.2TheProvidingPartyisStateLocalGovernment Article3ScopeofWork: 3.1TheProvidingPartywillperformservicesunderthisWorkOrdersummarizedgenerallyasfollows -1- (Rev09/26/07) Mn/DOTAgreementNo.WorkOrder01 TheStatewillprovidetransportation-relatedroutineroadwaymaintenanceand/orprofessional/technicalservices totheLocalGovernment.ExamplesofservicesareshownonExhibitB. Article4DeliverablesbytheProvidingParty: 4.1UponreceiptofawrittenrequestformtheLocalGovernment,theStatewillevaluatetherequestandpromptly informtheLocalGovernmentiftheStatewillperformthework,eitherassubmittedorwithmodifications.If acceptingthework,theStatewillidentifyaprojectmanagerfortheworktobeperformed.Anyworkassignment acceptedbytheStatepursuanttothiscontractissubjecttoalltermsandconditionsofthiscontract. 4.2AftertheStateacceptsaworkassignment,theStatewillpromptlyperformtheworkinaprofessionalmannerand inaccordancewithgenerallyacceptedgovernmentstandards.IftheLocalGovernmentdeemsthattheworkisnot proceedinginasatisfactorymanner,theLocalGovernmentwillbringsuchconcernstotheState s Project Manager inchargeoftheparticularproject.ThePartieswillendeavortoresolveanydisputesconcerningworkunderthis contractinthemostinformalandcost-effectivemannerreasonablyavailable. Article5ItemsprovidedorcompletedbytheRequestingParty 5.1TheLocalGovernmentwillsubmitabriefwrittenrequestforanyservicestotheState.Therequestmaybeinthe formofaletterormemorandumandmaybetransmittedbyfaxoremail.Arequestmaybemadeviatelephone, butwillnotbeconsideredacceptedunlessacknowledgedinwritingbytheState.Therequestmustinclude sufficientdetailonthescopeoftheworktobeperformedtoaffordtheStatetheopportunitytoassessthe resourcesnecessarytoaccomplishtheworkanddevelopacostestimate. Article6ConsiderationofPayment: 6.1 PaymentBasis.TheStatemay,atitsoption,chargetheLocalGovernmentoneitheralump-sumoractualcost basisforperformanceofthework. 6.2 ActualCostBasis.Unlessalumpsumorotherpaymentarrangementisagreedupon,allworkperformedbythe Statewillbebilledonanactualcostbasis.Forworkperformeduponanactualcostbasis,theStatewillprovidea reportshowingtheactualcostoftheservicesperformedbytheStateunderthiscontract.TheState s Actual Cost will consist of all of the following elements: (1)TheactualcostofanymaterialsprovidedbytheState;and (2)TravelexpensesreasonablyandnecessarilyincurredbytheStateintheperformanceofthework.Such travelexpenseswillbesubjecttothelimitationscontainedinthe Minnesota Department of TransportationTravelRegulationsatthetimetheworkisperformed;and in effect (3)LaborcostsincurredbytheStateinperformanceofthework.Suchlaborcostswillconsistof: (a)TheactualhourlywageorsalaryofStatepersonnelfortimepentworkingontheproject;and (b)Laborandoverheadadditive,ataratetobedeterminedannuallybytheappropriateState Financial/AccountingOfficer.Laboradditivewillincludefringebenefits,holidayandvacation pay,andapplicableworkerscompensationandpayrolltaxexpenses. (4)EquipmentcostsincurredbytheStateintheperformanceofthework.Suchcostwillconsistof: (a)Thehourlyrentalrateoftheequipment;and (b)Fuelandotherdirectoperationalcostsnotincludedintheequipmentrentalrate. Article7TermsofPayment: 7.1TheStatewillinvoicetheLocalGovernmentuponcompletionoftheservices,oratregularintervalsnotmore thanoncemonthlyasagreeduponbytheparties. 7.2TheLocalGovernmentwillpromptlypaytheinvoice(s)submittedbytheState.Paymentmustberemittedtothe addressbelow: MinnesotaDepartmentofTransportation -2- (Rev09/26/07) Mn/DOTAgreementNo.WorkOrder01 Attn:CashAccounting RE:Mn/DOTinvoicenumber(includetheMn/DOTinvoicenumber) Mailstop215 395JohnIrelandBlvd St.Paul,MN55155 IMPORTANT:THEREMITTANCEMUSTINCLUDETHE Mn/DOT INVOICE NUMBER. Article8LocalGovernment s Project Manager: 8.1TheLocalGovernmentOrderistheLocalGovernment s Project Manager for this Works Engineer for technical matters.TheLocalGovernmentthisWorkOrderisresponsibleforoverseeingtheLocal s Project Manager for GovernmentationsunderthisWorkOrder,reviewingandapprovinginvoices,resolving s fulfillment of its oblig disputesrelatedtothisWorkOrder,andforgivingorreceivinganynoticesrequiredorpermittedbythisWork Order. Article9State s Project Manager: 9.1TheStatetheDistrictEngineer.TheState s Project Manager, for this Work Order is s Project Manager is responsibleforoverseeingtheStateobligationsunderthisWorkOrder,reviewingand s fulfillment of its approvinginvoices,resolvingdisputesrelatedtothisWorkOrder,andforgivingorreceivinganynoticesrequired orpermittedbythisWorkOrder. Article10Termination. 10.1 TerminationbytheState.TheLocalGovernment,theStateortheCommissionerofAdministrationmaycancel thisWorkOrderatanytime,withorwithoutcause,upon30days written notice to the other Party. Upon termination,theProvidingPartywillbeentitledtopayment,determinedonaproratabasis,forservices satisfactorilyperformed. 10.2 TerminationforInsufficientFunding.IftheStateistheRequestingParty,TheStatemayimmediatelyterminate thisWorkOrderifitdoesnotobtainfundingfromtheMinnesotaLegislature,orotherfundingsource;orif fundingcannotbecontinuedatalevelsufficienttoallowforthepaymentoftheservicescoveredhere. TerminationmustbebywrittenorfaxnoticetotheLocalGovernment.TheStateisnotobligatedtopayforany servicesthatareprovidedafternoticeandeffectivedateoftermination.However,theLocalGovernmentwillbe entitledtopayment,determinedonaproratabasis,forservicessatisfactorilyperformedtotheextentthatfunds areavailable.TheStatewillnotbeassessedanypenaltyiftheWorkOrderisterminatedbecauseofthedecision oftheMinnesotaLegislature,orotherfundingsource,nottoappropriatefunds.TheStatemustprovidetheLocal GovernmentnoticeofthelackoffundingwithinareasonabletimeoftheState s receiving that notice. Article11AdditionalProvisions 11.1Thepartiesintendthattheservicesprovidedunderthiscontractwillnotbeconstruedasaninterchangeof employeessubjecttoMinnesotaStatutes et.seq.Iftheprovisionoftheservicesunderthiscontractis § 15.51, deemedtobesubjecttoMinnesotaStatutes et.seq.,andanyprovisioninthiscontractisdeterminedto § 15.51, conflictwithsuchstatute,thenthestatutewillcontroltotheextentofanysuchconflict. -3- (Rev09/26/07) Mn/DOTAgreementNo.WorkOrder01 LOCALGOVERNMENTCOMMISSIONEROFTRANSPORTATION TheLocalGovernmentcertifiesthattheappropriateperson(s) haveexecutedthecontractonbehalfoftheLocalGovernment asrequiredbyapplicablearticles,bylaws,resolutions,orBy:__________________________________________________ ordinances. Title:DistrictEngineer By:______________________________________________ Date:_________________________________________________ Title:_____________________________________________ Date:_____________________________________________ COMMISSIONEROFADMINISTRATION By:___________________________________________ Date:__________________________________________ -4- (Rev09/26/07) Mn/DOTAgreementNo.WorkOrder01 EXHIBITA STANDARD TERMS STANDARDTERMSFORROUTINEROADWAYMAINTENANCE 1.TheProvidingPartywillperformroutinemaintenanceinaccordancewiththespecificationsand guidelinesinthecurrent Mn/DOT Maintenance Manual 2.UnlessotherwiseprovidedinthisWorkOrder,theProvidingPartyisnotrequiredtoperform extraordinarymaintenanceorreconstruction.TheProvidingPartyshouldnotifytheRequestingParty immediatelyifitbecomesawareofanymaintenance,notcoveredbythisWorkOrder,thatshouldbe addressedimmediatelytopreventtheriskofseriousinjurytothepublic. 3.TheProvidingPartywillperformtrafficcontrolinaccordancewithMinnesotaManualonUniform TrafficControlDevices. STANDARDTERMSFORPROFESSIONALANDTECHNICALSERVICES 1.TheProvidingPartywillpreparealldocumentsinaccordancewithMinnesotalaw,applicableFederal lawsandregulations,andgeometricdesignstandardsfortrunkhighwayplansasdescribedinthecurrent versionsofMn/DOTManuals,availablethroughtheMn/DOTStateAidDivisionorontheMn/DOT website, 2.TheProvidingPartywill,asapplicableindevelopingplans,includethestandardspecificationsfromthe latesteditionofMn/DOTStandardSpecificationsforConstruction,andallamendmentsthereto. 3.TheProvidingPartywillfurnishthepersonnel,services,supplies,andequipmentnecessarytoproperly perform,supervise,anddocumenttheworkfortheproject(s).TheservicesoftheProvidingPartytobe performedhereundermaynotbeassigned,sublet,ortransferredunlessapprovedinwritingbyMn/DOT. ThiswrittenconsentwillinnowayrelievetheLocalGovernmentfromitsprimaryresponsibilityfor performanceofthework. -5- (Rev09/26/07) Mn/DOTAgreementNo.WorkOrder01 ExhibitB-AvailableServices FollowingareexamplesofservicesavailablefromMn/DOTpursuanttothisagreement.Otherservicesmaybeavailableupon request.Notethatthisagreementcannotbeusedfortheconstructionofjointfacilities,nordoesitreplacetheAgreement Municipal processforcooperativeconstructionprograms. Maintenance Pavementstriping Bridge Construction/Maintenanceservicesincluding: Bridgeloadratings Bridgeinspections Hydraulicdatasystemsupport/management Standards,ResearchandGovernanceservicesincluding: Bridgestandardsandspecificationsdevelopment Bridgeresearch Bridgeconstruction,maintenanceandhydraulictraining BridgeConstructionandMaintenanceservicesincluding: Constructionplanningandprogramming Constructionsupport Steelfabricationservices Maintenanceassistance BridgeDesignservicesincluding: Preliminarybridgestudiesandplans Finalbridgedesignsandplans Bridgeconstructionestimating Hydraulicstructurerecommendations Consultantmanagement LandManagement Appraisalservices Legalservices Eminentdomainsupport Legaldescriptions Geodeticsurveying Photogrametricmapping Platting Directpurchase ElectronicCommunications Electronicandtelecommunicationssystemdesign,installationandmaintenanceservices Materials Pavementconditiondata Materialstesting Boxculvertinspection Pre-stressbeamsforcountyandcitybridges -6- (Rev09/26/07) RESOLUTION Whereas,TheMinnesotaDepartmentofTransportationwishestocooperatecloselywith localunitsofgovernmenttocoordinatethedeliveryoftransportationservicesand maximizetheefficientdeliveryofsuchservicesatalllevelsofgovernment;and Whereas,Mn/DOTandlocalgovernmentsareauthorizedbyMinnesotaStatutessections 471.59,174.02,and161.20,toundertakecollaborativeeffortsforthedesign, construction,maintenanceandoperationofstateandlocalroads;and Whereas:thepartieswishtoabletorespondquicklyandefficientlytosuchopportunities forcollaboration,andhavedeterminedthathavingtheabilitytowrite work orders againstamastercontractwouldprovidethegreatestspeedandflexibilityinrespondingto identifiedneeds. Therefore,beitresolved: 1.ThattheCityofMaplewoodenterintoaMasterPartnershipContractwiththe MinnesotaDepartmentofTransportation,acopyofwhichwasbeforethe Council. 2.ThattheproperCityofficersareauthorizedtoexecutesuchcontract,andany amendmentsthereto. 3.ThattheCityEngineerisauthorizedtonegotiateworkordercontractspursuantto theMasterContract,whichworkordercontractsmayprovideforpaymenttoor fromMn/DOT,andthattheCityEngineermayexecutesuchworkordercontracts onbehalfoftheCitywithoutfurtherapprovalbythisCouncil. Approvedthis____dayof_______,2008. Attest: By:_______________________________ Title:_____________________________ Date:_____________________________ AgendaItemI14 MEMORANDUM TO: GregCopeland,CityManager FROM: KarenGuilfoile,CitizenServicesManager DATE: January7,2008 RE: DesignandProductionServicesContract Introduction Sincethefall2007resignationofCityMarketingandPromotionsSupervisor,Heidi Carey,theCityhasusedSteiner&AssociatesGraphicsforproductionservicesofthe CityNews,theParksandRecreationScheduleandtheParksandRecreationSchool Brochure. . The$88,000MarketingandPromotionspositionwasnotincludedinthe2008budget. AnnualcostoftheattachedProductionServicesContractis$13,740. Recommendation Submittedforyourconsiderationisacontractfordesignandproductionservicesfrom Steiner&AssociatesGraphicsfortwelveissuesoftheCityNews,fourissuesofthe ParksandRecreationScheduleandfiveissuesoftheParksandRecreationSchool Brochureatanannualcostof$13,740. AgendaItemI15 MEMORANDUM TO: CityManagerCopeland FROM: KarenGuilfoile,CityClerk RE: AnnualLawfulGamblingLicense Merrick Companies, Inc. DATE: January7,2008 Introduction MerrickCompanies,Inc.isrequestingtheannualrenewaloftheirapplicationforlawful gamblinglicenseforTheRock,locatedat2029WoodlynAvenue.InorderfortheState ofMinnesotatoissueanannualgamblinglicense,approvalofthefollowingresolution fromtheCityisrequired. RESOLUTION BEITHEREBYRESOLVED,bytheCityCouncilofMaplewood,Minnesota, thatthepremisespermitforlawfulgamblingisapprovedforMerrickCompaniesto operateatTheRock,2029WoodlynAvenue,Maplewood,Minnesota. FURTHERMORE,thattheMaplewoodCityCouncilwaivesanyobjectiontothe timelinessofapplicationforsaidpermitasgovernedbyMinnesotaStatute §349.213. FURTHERMORE,thattheMaplewoodCityCouncilrequeststhattheGambling ControlDivisionoftheMinnesotaDepartmentofGamingapprovesaidpermit applicationasbeingincompliancewithMinnesotaStatute §349.213. NOW,THEREFORE,beitfurtherresolvedthatthisResolutionbytheCity CouncilofMaplewood,Minnesota,beforwardedtotheGamblingControlDivisionfor theirapproval. Recommendation Itisrecommendedthatcouncilapprovethelawfulgamblingresolutionapplicationforthe MerrickCompanies,Inc. AgendaItemI16 MEMORANDUM TO: GregCopeland,CityManager FROM: KarenGuilfoile,CityClerk DATE: January7,2008 RE: AnnualLawfulGamblingLicense Pioneer Booster Club Introduction ThePioneerBoosterClubisrequestingtheannualrenewaloftheirapplicationforlawful gamblinglicenseforBleecher2220WhiteBearAvenue.Inorderforthe s Bar located at StateofMinnesotatoissueanannualgamblinglicense,approvalofthefollowing resolutionfromtheCityisrequired. RESOLUTION BEITHEREBYRESOLVED,bytheCityCouncilofMaplewood,Minnesota,that thepremisespermitforlawfulgamblingisapprovedforthePioneerBoosterClub,to operateatBleechersBarlocatedat2220WhiteBearAvenue,Maplewood,Minnesota. FURTHERMORE,thattheMaplewoodCityCouncilwaivesanyobjectiontothe timelinessofapplicationforsaidpermitasgovernedbyMinnesotaStatute §349.213. FURTHERMORE,thattheMaplewoodCityCouncilrequeststhattheGambling ControlDivisionoftheMinnesotaDepartmentofGamingapprovesaidpermit applicationasbeingincompliancewithMinnesotaStatute §349.213. NOW,THEREFORE,beitfurtherresolvedthatthisResolutionbytheCityCouncil ofMaplewood,Minnesota,beforwardedtotheGamblingControlDivisionfortheir approval. Recommendation Itisrecommendedthatcouncilapprovethelawfulgamblingresolutionapplicationforthe PioneerBoosterClub. AgendaItemI17 AGENDAREPORT DATE: January9,2008 TO: GregCopeland,CityManager FROM: TerrieRameaux,HumanResourceRep SUBJECT:2008PayRatesforTemporary/Seasonal,CasualPart-TimeandPaid- Per-CallEmployees PleaseforwardtheattachedresolutiontotheCityCouncilforapproval.Irecommendthis resolutionbeadoptedtoreplacetheexistingresolutionestablishingpayratesfortemporary, seasonal,casualpart-timeandpaid-per-callemployees.Thechangesaretheadditionofa casualpart-timeparamedicclassificationanda3%COLAforthepaid-per-callfirefighter classification,whichisconsistentwiththeCOLAincreasesintheCityslaboragreements. RECOMMENDATION Adoptionoftheattachedresolutionisrecommended. RESOLUTION WHEREAS,accordingtotheMinnesotaPublicEmployeesLaborRelationsact,part-time employeeswhodonotworkmorethan14hourperweekandtemporary/seasonalemployeeswho workinpositionsthatdonotexceed67daysinacalendaryear,or100daysforfull-timestudents,are notpublicemployeesandarethereforenoteligibleformembershipinapublicemployeeunion. NOW,THEREFORE,BEITRESOLVED,thatthefollowingpayrangesandjob classificationsareherebyestablishedfortemporary/seasonal,casualpart-time(14hoursorfewer/wk) andpaid-per-callemployeeseffectiveJanuary14,2008uponCouncilapproval. Accountant$10.00-30.00perhour AccountingTechnician$9.00-22.00perhour AdministrativeAssistant$9.00-23.00perhour BackgroundInvestigator$25.00-35.00perhour BuildingInspector$14.00-35.00perhour BuildingAttendant$6.15-15.00perhour Clerk$7.50-15.00perhour CustomerServiceAssistant$6.15-15.00perhour CSO$8.00-16.00perhour DataEntryOperator$8.00-12.00perhour ElectionJudge$6.50-12.00perhour ElectionJudge-AssistantChair$9.00-15.00perhour ElectionPrecinctChair$9.00-16.00perhour EngineeringAide$7.00-16.00perhour EngineeringTechnician$10.00-16.00perhour FireDepartmentCustodian$600-690perquarter FirefighterPaid-Per-Call$9.00,$11.27,$15.77perrun $18.00perdrill FirefighterPaid-Per-CallShiftFill-in$12.00perhour Intern$6.50-20.00perhour ITTechnician$15.00-20.00perhour Laborer$6.50-14.00perhour Lifeguard$6.15-14.00perhour ManageronDutyDifferential$1.00perhour OfficeSpecialist$8.50-18.00perhour Paramedic$17.00-22.00perhour Receptionist$8.00-16.00perhour RecreationInstructor/Leader$6.15-32.00perhour RecreationOfficial$6.15-30.00perhour RecreationWorker$6.15-18.00perhour TheaterTechnician$20.00-30.00perhour VehicleTechnician$9.00-15.00perhour VideoCoordinator*$11.00-19.00perhour VideoTechnician*$10.00-18.00perhour WaterSafetyInstructor(WSI)$7.50-16.00perhour WSI&HeadLifeguardDifferential$1.00perhour (LifeguardsorWSIsworkingasHead Lifeguards;LifeguardsworkingasWSIs) *Videopositionsshallbepaidaguaranteedminimumflatfeeof$50for4hoursorless. BEITFURTHERRESOLVED,thattheCityManagershallhavetheauthoritytosetthepay ratewithintheaboveranges. Agenda Item K1 AGENDAREPORT TO: GregCopeland,CityManager FROM: CharlesAhl,PublicWorksDirector/CityEngineer DuWayneKonewko,EnvironmentalManager BillPriefer,PublicWorksOperationsAnalyst SUBJECT:WalterStreetTrailConnection,ApproveJointPowersAgreementwiththeCity ofLittleCanada. DATE: January3,2008 INTRODUCTION Abudgetwasestablishedbycouncilin2006toextendthetrailinSunsetRidgeParkfromWalterStreet westerlyintotheCityofLittleCanadatoconnectwithLittleCanadastrailsystematLaBoreRoad.A locationmapoftheareaisincludedforyourreview.TheParksCommissionreviewedandrecommended supportofthisinitiativein2005and2006aspartofthecontinuingdevelopmentofthetrailsystemin Maplewood.Inaddition,theParkCommissionconductedafieldreviewoftheproposedtraillocationthis pastsummeraspartofanefforttobeginthedevelopmentofaTrailMasterPlanfortheCity. AJointPowersAgreementhasbeendraftedbetweenthecitiesofLittleCanadaandMaplewoodthat addressesthedesign,constructionandmaintenanceofthisjointtrailconstructionproject.Acopyofthe JointPowersAgreementisincludedforyourreviewandcomment.TheJointPowersAgreementhasbeen reviewedandapprovedtoformbyourCityAttorney.UndertheJointPowersAgreement,LittleCanadawill beresponsibleforadministeringtheprojectandstaffwillworkdirectlywithstafffromLittleCanadato ensureprovisionsofthecontractareadheredto.Staffanticipatesaspring2008commencementof constructionofthetrail.Uponcompletionofthetrail,councilrepresentativesfrombothcitieswillbeinvited toparticipateinaribboncuttingceremony. AstheCitybeginsthepreparationanddevelopmentofthisTrailMasterPlan,staffwillbeworkingvery closelywithrepresentativesfromneighboringCitysaswellasRamseyCountyandtheStateofMinnesota todeveloptrailsthateventuallybecomepartofalargerregionaltrailnetworksystem. BACKGROUND Thisprojectwasincludedinthe2006-2010CapitalImprovementPlanwithaprojectedtotalcostof $100,000withfundingfromtheParkDevelopmentFund.TheCityofMaplewoodacquiredlandand developedSunsetRidgeParkin1998withfutureplansfortrailexpansion.TheCityofLittleCanadahasa trailcorridorthatrunsfromLaBoreRoadtoRiceStreetandultimatelycirclesLakeGervais.Thecitiesof MaplewoodandLittleCanadaintendtoconnecttheexistingSunsetRidgeParktrailontheeastsideof WalterStreetwithanewtrailthatwillextendwestofWalterStreetapproximately700feettoconnectwith theexistingLittleCanadatrailthatrunseastfromLaBoreRoad.Approximately230feetofthetrailtobe constructedwillbeawoodboardwalkthatcrossesawetlandarea.Theconnectiontotheexistingtrailsin SunsetRidgeParkwillallowcontinuedaccesseasterlytothetrailsadjacenttoCountyRoadDand ultimatelytotheHighlineTrail. The2008-2012CapitalImprovementPlanproposedamajorinitiativeinthedevelopmentoftrailsin MaplewoodthroughtheMasterTrailPlanwhichcallsforaninvestmentof$940,000.TheMasterTrailPlan willprioritizetheuseofPACfeesfortheacquisitionandconstructionoftrailcorridorsandtrailextensions, andtheconstructionofthetransportationandrecreationalcomponentstomeetcitizenneedsanddesires fortrailconnectionsandcorridorsthroughoutthecommunity.TheMasterTrailPlanwillidentifyprojects, Agenda Item K1 withtheCitypursuinggrantsandassistancefromoutsideagenciesfortheconstructionofthesetrail corridors.TheuseofPACmoneyisproposedtoassistwiththeacquisitionoftrailrightsofway. TheplansandspecificationsfortheWalterStreetTrailConnectionhavebeenpreparedbySanders WackerBergly,Inc.,LandscapeArchitectsandPlanners.Easementshavealsobeenobtainedfromtwo Maplewoodpropertyownerswhichwillallowforearlyspringconstruction. BUDGETIMPACT ThecurrentbudgetfortheWalterStreetTrailprojectis$35,000.Anadditional$50,000willberequiredby theCityofMaplewoodtofundourportionofthecostofconstruction.ExhibitBoftheJointPowers AgreementindicatesthatMaplewoodsestimatedcostsharewillbe$64,697.Theagreementforadditional consultingservicesfromSandersWackerBergly,Inc.is$4,420.Aspartoftheeasementagreements, fundswillalsoberequiredfortreesandlandscapingtoscreenthetwopropertiesfromwhichthe easementswereacquired. RECOMMENDATION ItisrecommendedthatCouncilapprovetheJointPowersAgreementfortheTrailandBoardwalkExtension withtheCityofLittleCanada;andauthorizetheFinanceDirectortotransfer$50,000fromthePark DevelopmentFundtotheWalterStreetTrailProject,Fund343. Attachments: 1.JointPowersAgreement 2.ExhibitA 3.ExhibitB 4.LocationMap JOINTPOWERSAGREEMENT Forthe TrailandBoardwalkExtension ThisAgreementisbetweentheCityofLittleCanada 515EastLittleCanadaRoad LittleCanadaMN55117 AndtheCityofMaplewood 1830CountyRoadBEast MaplewoodMN55109 Whereas,theCityofLittleCanadaandtheCityofMaplewooddesiretoconnectthetrailsystems thatcurrentlyexistineachcitynearWalterStreet,LaBoreRoadandCountyRoadD; Whereas,theresidentsofboththeCityofLittleCanadaandtheCityofMaplewoodwould benefitfromtheconnectionofthetrailsystem; Whereas,TheCityofLittleCanadaandtheCityofMaplewoodrecognizethatitiseconomically beneficialtodesignandconstructtheprojectjointlyasasingleproject; Whereas,plansandspecificationsforthetrailandboardwalkconstructionhavebeenpreparedby SandersWackerBergly,Inc.,LandscapeArchitectsandPlanners; Whereas,thestaffandParkCommissionfromtheCityofLittleCanadaandtheCityof Maplewoodhavereviewedandapprovedtheplans; . Whereas,theCityofLittleCanadaandtheCityofMaplewoodareauthorizedpursuantto MinnesotaStateStatutesSection471.59,commonlyknownastheJointPowersAct,to enterintoaJointPowersAgreement; Whereas,theCityofLittleCanadaandtheCityofMaplewooddesiretoenterintothis Agreementforthepurposeofestablishingtherights,responsibilitiesandobligationsof thepartiesregardingthedesign,construction,managementandmaintenanceofthe Project. Now,Therefore,inconsiderationofthemutualcovenantscontainedherein,theCityofLittle CanadaandtheCityofMaplewoodherebyagreeasfollows: DescriptionoftheProject TheProject,asshownontheattachedconstructiondrawings,ExhibitA,sheetsL1throughL5, shallconsistofabituminoustrail(8'width)andaboardwalk(10'width),alongwith relatedlandscaping. TheProject,asshownintheattacheddrawings,beginsnearWalterStreet,wherethenewtrail willconnectwiththeexistingMaplewoodTrailontheeastsideofWalterStreet.The newtrailwillextendwestofWalterStreetapproximately700feettoconnectwiththe Page1of7 JOINTPOWERSAGREEMENT Forthe TrailandBoardwalkExtension existingLittleCanadaTrailthatrunseastfromLaBoreRoad.Approximately230feetof thetrailtobeconstructedwillbeawoodboardwalkthatcrossesawetlandarea. CostEstimate Apreliminarycostestimatefortheprojectisattached,ExhibitB,whichshowsabreakdownof theanticipatedcostsfortheCityofLittleCanadaandtheCityofMaplewood.Thisis onlyanestimate.TheactualcostoftheprojectmayvaryandeachCitywillbe responsiblefortheactualcostofthecompletedprojectwithintheirrespectiveareaforall workexceptmobilizationandstakingandlayoutwhichshallbedividedona50/50 basisbetweenthetwocities. CostSharing Thebidformswillrequireacompletebreakdownofthecontractorscostbasedonunitpricesand atotallumpsumbid.Theunitpriceswillallowanaccurateassignmentofthecostofthe projecttoeachparty.Anylumpsumamounts(exceptformobilizationandstaking andlayout)willbeassignedtoeachpartybasedonanestimateoftheamountofwork occurringwithineachCityasapercentageofthetotalamountoftheworkoccurring withineachrespectiveCity.Intheeventthatsuchanallocationisnotpossible,then thosecostswillbesplitona50/50basis. Priortotheawardofthebid,eachpartyshallreviewthebidsreceived,includingtheunitprices andthecostobligationforeachparty.Arevisedcostestimateshallbeprepared assigningbidcoststoeachCity.Oncewrittenapprovalisobtainedbythedesignated staffcontactfromeachCity,acontractwillbesignedbetweentheCityofLittleCanada andthelowestqualifiedbidder,forconstructionoftheentireproject.Itisalso understoodthattimeisoftheessenceinawardingthebidandeachCityshallendeavorto eitherapproveordenytherevisedcostestimatewithexpediency. CostsforprofessionalservicesassociatedwithdesignshallbetheresponsibilityofeachCityand billedonanindividualbasis.Costsforprofessionalservicesassociatedwithproject managementandoversightshallbeincludedontheestimateofcostsandsplitona50/50 basisbetweeneachCity,exceptforanycoststhataredirectlyattributabletoanyone City.Inthatcase,theCitygeneratingtheprofessionalservicescostsshallberesponsible forallfeesassociatedwiththeservicerequest. ChangeOrders Thepartiesacknowledgethatchangeordersmayberequiredontheprojectandthattimeisof theessenceonmanyconstructiondecisions.Thepartiesagreethatchangeordersmaybe approvedadministrativelybyagreementofthedesignatedstaff.Thepartiesfurtheragree thatanychangeordersover10%ofthetotalcontractamountshallrequireapprovalfrom eachrespectivecitycouncil.Saidapprovalordenialshallbeobtainedinanexpeditious Page2of7 JOINTPOWERSAGREEMENT Forthe TrailandBoardwalkExtension mannertoavoidunnecessarydelaysincompletingtheproject.Ifachangeorderisbeing processedtobenefitonlyoneCity,thenonlythatCityneedstoapprovethechangeas longasthatCityaccepts100%ofthecostassociatedwithsaidchangeorder. ContractingAgency TheCityofLittleCanadashallactastheContractingAgencyfortheproject.TheCityofLittle CanadawillnotadvertiseforbidsuntilithasreceivedauthorizationfromtheCityof Maplewoodtoproceed.TheCityofLittleCanadawilladvertiseforbidsinaccordance withtherequirementsoflawapplicabletostatutorycities.TheCityofLittleCanadawill requirebidbonds,performanceandpaymentbondsandinsuranceasagreedtobyboth partiesandprescribedintheprojectspecificationsattachedasExhibitC. SandersWackerBergly,Inc.,professionalconsultantresponsibleforthedesignandmanagement ofthisprojectshallpreparealladdenda,distributebiddocuments,receivedbidsand tabulatebids.TheconsultantshallforwardthebidresultstoeachCityfortheir . respectiveapprovalspriortoawardofthecontractLittleCanadashallawardthebidto thelowestresponsiblebidderunlessthatbidexceedstheestimateofcostsdepictedon ExhibitBbymorethantenpercent(10%).Ifthebidexceedstheestimatebymorethan 10%,theneitherCitymaychoosenottoawardthebid,initssolediscretion. TheCityofLittleCanadawillenterintoacontractwiththelowestresponsiblebidder.Asthe ContractingAgency,theCityofLittleCanadashallhavetherighttoissuechangeorders, makepaymentstothecontractor,provideconstructionobservation,requireconstruction testingandotherwiseadministerthecontractasdeemednecessaryfortheproper completionoftheproject,subjecttothetermsofthisagreement. StaffDesignations EachCityshalldesignateastaffcontactwhoshallbeempoweredtomakeadministrative decisionsregardingthisprojectfortheirrespectivecityasprovidedforbythisagreement. TheCityofMaplewoodherebydesignatesDuWayneKonewko,EnvironmentalManager, asthestaffcontactforthisproject.TheCityofLittleCanadaherebydesignatesJim Morelan,DirectorofParks&Recreation,asthestaffcontactforthisproject. PaymentandReimbursement TheCityofLittleCanadawillmakepartialpaymentstothecontractoronamonthlybasis accordingtotheworkcompletedandbasedupontherecommendationofSandersWacker Bergly,Inc.TheCityofLittleCanadawillsubmitrequestsforreimbursementtotheCity ofMaplewoodforitsportionoftheworkonamonthlybasis.Paymentshallbemade withinfifteen(15)daysofsubmittal.EachCityrepresentsthatithassufficientfunding topayitsshareoftheprojectcosts. Page3of7 JOINTPOWERSAGREEMENT Forthe TrailandBoardwalkExtension FinalPaymentandAcceptance Priortofinalpayment,thepartieswillconductafinalreviewoftheprojecttodeterminethefinal acceptanceoftheprojectfromthecontractor.UponrecommendationfromSanders WackerBergly,Inc.andfinalacceptanceoftheworkbyeachrespectiveCityStaff designee,afinalpaymentwillbemadetotheContractor. Insurance EachpartyshallmaintaininfullforceandeffectliabilityinsuranceintheamountofOneMillion Dollars($1,000,000)foranynumberofclaimsarisingoutofasingleoccurrence.The intentoftheinsurancerequirementsofthisprovisionistoimposeoneachpartyalimited dutytodefendandindemnifytheotherpartyforclaimsarisingasaresultofthis Agreement,subjecttothelimitsofliabilityunderMinnesotaStatutesChapter466. Undernocircumstancesshalleitherpartyberequiredtopayonbehalfofitselfany amountsinexcessofthelimitsofliabilityassetforthinMinnesotaStatutesChapter466 applicableonlytooneparty.Thelimitsofliabilityforeitherofthepartiesmaynotbe addedtogethertodeterminethemaximumamountofliabilityforeitherparty. Indemnity Eachpartyagreestodefend,indemnifyandholdharmlesstheotherpartyfromallclaims, actions,proceedingsandcosts(includingreasonableattorneysfeesandcostsofsuit), includingliensandanyaccident,injury,lossordamagewhatsoeveroccurringtoany personortothepropertyofanypersonarisingafterthecompletionoftheconstructionof theproject,orarisingoutofthisAgreement;provided,however,thattheforegoingshall notbeapplicabletoeventsorcircumstancescausedbythenegligenceorwillfulactor omissionofsuchindemnifiedparty,itslicensees,agents,servants,employeesoranyone claimingby,throughorunderanyofthem.Undernocircumstances,however,shall eitherpartyberequiredtopayanyamountsinexcessofthelimitsofliabilityestablished inMinnesotaStatutesChapter466. ManagementandMaintenance Eachcityshallberesponsibleforthemanagementandmaintenanceofthatportionofthetrail andboardwalkthatiswithintheirrespectivecityaftertheprojectiscompleted.Each Citywarrantstotheotherthatitwilltakeallreasonablestepstoensurethatthetrailis maintainedtoappropriatestandardstoprotecttrailusersfrominjuryduringreasonable andappropriateusageofthetrailsegmentconstructedunderthisagreement.Shouldone Cityfeeltheotherisnotmaintainingitsportionofthetrailtoappropriatestandards,that Cityshallnotifytheothercityinwritingofthespecificconcerns.TheCitywiththe allegeddeficienciesshallrespondtotheaccusingCitywithin15daysofreceiptofthe noticeofitspositiononthematterandspecificplansforcorrectionorwhynoactionis appropriate.ShouldtheaccusingCitynotbeinagreementwiththeotherCity,thenboth Page4of7 JOINTPOWERSAGREEMENT Forthe TrailandBoardwalkExtension CitiesagreetosubmittotheopinionoftheLeagueofMinnesotaCitiesInsuranceTrust (LMCIT)LossControlstafforsomeotherpartyofmutualacceptanceastowhatlevelof maintenanceisappropriate.EachCityagreestoundertakeanycorrectionsnotedbythe LMCIT(orotherparty)withappropriateexpediency. Eachcityshallberesponsibleforcommunicationwiththeircity'saffectedpropertyowners, residentsandwithXcelEnergyregardinganyissuesrelevanttothetrailconstructionor operation. Eachcityshallberesponsibleforsignagerelatedtotheirrespectivesectionsoftheproject. DisputeResolution Negotiation Anyclaim,disputeorothermatterinquestion,arisingoutoforrelatedtothisAgreement shallfirstbesubjecttonegotiationbetweenthepartiesasaconditionprecedentto arbitration. Arbitration Anyclaim,disputeorothermatterinquestion,arisingoutoforrelatingtothis Agreement,ifnotresolvedbydirectnegotiation,shallbesubjecttoarbitration.Arequest forarbitrationshallbemadewithinareasonabletimeaftertheclaim,disputeorother matterinquestionhasarisen.NoarbitrationarisingoutoforrelatingtothisAgreement shallinclude,byconsolidationorjoinderorinanyothermanner,anadditionalpersonor entitynotapartytothisAgreement,exceptbywrittenconsentcontainingaspecific referencetothisAgreementandsignedbythepartiesandanyotherpersonorentity soughttobejoined.Theawardrenderedbythearbitratorshallbefinal,andjudgments maybeentereduponitinaccordancewithapplicablelawinanycourthavingjurisdiction thereof. Severability InvalidationofanyoftheprovisionscontainedinthisAgreement,oroftheapplicationthereof, toanypersonbyjudgmentorcourtordershallinnowayaffectanyoftheother provisionshereofortheapplicationthereoftoanyotherperson,andthesameshall remaininfullforceandeffect. Amendments Thisagreementmaybeamendedby,andonlyby,awrittenagreementsignedbybothparties. Page5of7 JOINTPOWERSAGREEMENT Forthe TrailandBoardwalkExtension AgreementSupersedes ThisAgreementshallbeinlieuof,andshallsupersede,anyotheragreementbetweentheparties withrespecttothesubjectmattercontainedherein,andallplans,specialprovisions, proposals,otheragreementsorcontractsnotexpresslyincorporatedhereinbyreference, shallbesupersededandhavenofurtherforceoreffect,andthattherearenoother obligationsorliabilitieswithrespecttotheprojecttobekept,performedandobserved thatarenotexpresslysetforthinthisAgreement. Notices WheneveritshallberequiredorpermittedbythisAgreementthatnoticeordemandbegivenor servedbyeitherpartytoorontheotherparty,suchnoticeordemandshallbedelivered personallyormailedbyUnitedStatesmailtotheaddresseshereinaftersetforthby certifiedmail.Suchnoticeordemandshallbedeemedtimelygivenwhendelivered personallyowhendepositedinthemailinaccordancewiththeabove.Theaddressesof thepartiesheretoforsuchmailpurposesareasfollows,untilwrittennoticeofsuch addresseshavebeengiven: CityofMaplewood 1830CountyRoadBEast Maplewood,MN55109 CityofLittleCanada 515LittleCanadaRoad LittleCanada,MN55117 SuccessorsandAssigns ThetermsandconditionsofthisAgreementshallbebindinguponandinuretothesuccessors andassignsofthepartieshereto. Page6of7 JOINTPOWERSAGREEMENT Forthe TrailandBoardwalkExtension InWitnessWhereof,thepartiesheretohaveexecutedthisAgreementonthedayandyearwritten below. CITYOFLITTLECANADACITYOFMAPLEWOOD By:By: WilliamBlesener It's:MayorIt's: By:By: It's:It's: Date:Date: Page7of7 PRELIMINARYCOSTESTIMATE WALTERSTREETTRAILCONNECTION-MAPLEWOOD,MINNESOTA Preparedby:SandersWackerBergly,Inc. Date:10/24/07 UNIT ITEMUNITPRICEQTY.TOTAL MOBILIZATION ls$2,000.001$2,000 STAKINGANDLAYOUT ls$1,000.001$1,000 SITEPREP Siltfencelf$2.00160$320 Constructionentrancels$1,000.001$1,000 ClearandGrubls$500.001$500 RemoveBituminousls$200.001$200 TOTAL $2,020 EARTHWORK Roughgradingbcy$2.5048$120 Finegradingsy$1.00100$100 TOTAL $220 SITEFURNISHINGS Boardwalksf$48.00955$45,840 TOTAL $45,840 BITUMINOUS/CONCRETEWORK Bituminouspath(incl.base)lf$18.00170$3,060 ConcretePedestrianRampea$800.002$1,600 TOTAL $4,660 PLANTINGS WetlandSeedMixsy$2.5010$25 MesicSeedMixsy$2.50100$250 Overstorytreesea$350.008$2,800 TOTAL $3,075 Subtotal $58,815 10%Contingenc y$5,882 TOTAL$64,697 Exhibit B PRELIMINARYCOSTESTIMATE WALTERSTREETTRAILCONNECTION-LITTLECANADA,MINNESOTA Preparedby:SandersWackerBergly,Inc. Date:10/24/07 UNIT ITEMUNITPRICEQTY.TOTAL MOBILIZATION ls$2,000.001$2,000 STAKINGANDLAYOUT ls$1,000.001$1,000 SITEPREP Siltfencelf$2.00140$280 ClearandGrubls$1,000.001$1,000 TOTAL $1,280 EARTHWORK Roughgradingbcy$3.00210$630 Finegradingsy$0.75425$319 TOTAL $949 SITEFURNISHINGS Boardwalksf$48.001515$72,720 TOTAL $72,720 BITUMINOUSWORK Bituminouspath(incl.base)lf$18.00480$8,640 TOTAL $8,640 PLANTINGS WetlandSeedMixsy$2.5010$25 MesicSeedMixsy$2.50425$1,063 Overstorytreesea$350.003$1,050 TOTAL $2,138 Subtotal $88,726 10%Contingenc y$8,873 TOTAL$97,599 Exhibit B Agenda Item K2 MEMORANDUM TO:CityManager FROM:TomEkstrand,SeniorPlanner SiteLightsDiscussionPondsatBattleCreekGolfCourse SUBJECT: LOCATION:601CenturyAvenueSouth DATE:January2,2008 INTRODUCTION OnDecember10,2007,thecitycouncildiscussedthepotentialforlightingglareemittedfromthe ClearChannelDynamicDisplaybillboardpanelonI-494.Duringthatdiscussion,CouncilpersonHjelle statedthatthedriving-rangelightsatthePondsatBattleCreekGolfCourse,locatedatCentury AvenueandLowerAftonRoad,shouldbereviewedforexcessiveglareaswell. StaffcontactedKevinFinley,DirectorofAdministrationandGolfOperationswiththeRamseyCounty ParksandRecreationDepartment,andrequestedhisattendanceattheJanuary14,2008,citycouncil meeting.Mr.Finleyhasreviewedhisfilesforanylightingimpactcausedbythedrivingrangelights withcorrectiveactiontakenandwillbeavailablefordiscussion. BACKGROUND GolfCourseBackground November13,2001:Thecitycouncilapprovedaconditionalusepermitandthedevelopmentplans forthegolfcourse. November13,2002,November10,2003andNovember8,2004:Thecouncilreviewedthispermit andmovedtoreviewitagaininoneyear. November14,2005:Thecouncilmovedtoreviewthispermitagainonlyifaproblemdevelopedorif thecountyproposedachangeintheplans. LightingComplaint/ActionsTaken In2003,whenthedrivingrangeopened,staffreceivedcomplaintsaboutthesitelights.Staffnotified Mr.Finleyatthattimeandhecheckedintothematter.Seeattachment.OnSeptember22,2003,Mr. Finleyheldameetingwithhislightingspecialiststoaddressthelightingconcerns.Thelightswere inspected,analyzedandnecessaryadjustmentsweremade.RefertotheletterfromMr.Finleyto TomEkstrandandtheaccompanyinglightanalysis. DISCUSSION Inadditiontothedataabove,staffrequestedinputfromChiefThomallaregardingaccidentsinthis areathatmaybeattributabletothedrivingrangelights.ChiefThomallaprovidedthefollowing: AttheintersectionofCenturyandLowerAfton,wehavehadatotalof44crashesreportedsince February14,2005andDecember13,2007(34months).Iincludedthosethatwereeitherhandledby anotheragency(probablyWoodbury)orwherenoonewasfoundwhensquadsarrived(14ofthe44). Oftheseaccidents: 3definitelyoccurredatatimeofdayandseasonwherethelightsMAYhavebeenon. 11occurredduringdaylighthours(lightswouldnothavebeenon). 6occurredduringthenight(after10:30pm). 17occurredduringwintermonths(whenthedrivingrangewouldhavebeenclosed). 7occurredatatimewhenitcannotbedeterminediflightscameintoplay(earlyorlateintheseason soitisunknownifthedrivingrangewouldhavebeenopenorlightson). _______ Total44 AsrequestedattheDecember10,2007citycouncilmeeting,staffhasscheduledthisitemfor discussionbythecouncilandMr.Finley. p:sec12-28/pondsgolfsitelights108 Attachments: 1.LocationMap 2.NeighborhoodMap 3.FaxTranmittalfromTomEkstrandregardinglightingcomplaint 4.LetterfromKevinFinleydatedOctober16,2003 5.LightingReportfromPaulson&ClarkEngineering,IncdatedSeptember22,2003 Maintenance BuildingSite PONDSOF BATTLECREEK GOLFCOURSE 6. LOCATIONMAP !""#$%&'(")+) RAMSEYCOUNTY CORRECTIONAL FACILITY SINGLE DWELLINGS PONDSOFBATTLE CREEK TOWNHOMES GOLFCOURSE SINGLE DWELLINGS STPAUL FIRINGRANGE SINGLE DWELLINGS NEIGHBORHOODMAP Attachment 3 Attachment 4 Attachment 5 Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 5 Attachment 6 Agenda Item K4 Attachment8 Memorandum Chuck Ahl, P.E. Public Works Director/City Engineer To: Michael Thompson, P.E. Assistant City Engineer CC: Steve Kummer, P.E. Civil Engineer II From: January 4, 2008 Date: Beaver Lake Townhomes Response to Resident Concerns Re: As requested in your email sent on December 24, 2007 and in reference to the City Council Meeting minutes of November 26, 2007 and December 10, 2007, following is a response to concerns regarding the Beaver Lake Estates development and the build-out of the remaining parcel along the east side of Lakewood Drive (Exhibit 1). First, I will address the bullet items in your December 24, 2007 email referring to storm water management and construction site erosion control concerns. Secondly, I will address several of the engineering-related concerns brought up by the residents during the visitor presentations in the council minutes. Storm Water Treatment Concerns Several resident comments were brought up to the council regarding the environmental impacts on Beaver Lake due to storm water runoff from the Beaver Lake Estates development. To address these environmental concerns, Ron Leaf with S.E.H. was brought in to analyze the impacts of the development based on information obtained from the non-degradation study. Mr. Leaf indicated in a technical memorandum dated December 31, 2007 that the impacts of storm water runoff into Beaver Lake will be mitigated if the Beaver Lake Estates development is in compliance with current storm water requirements from the City and Watershed. These requirements include volumetric infiltration requirements, rate control to existing conditions and maintenance of storm water treatment facilities. It is understood from Mr. Leaf that the 1-inch volumetric requirement will capture 80% of the total suspended solids in runoff and close to 70% of total phosphorus. Our current requirement for volumetric infiltration is 90% of 1-inch of runoff over all new or disturbed impervious areas assuming that the site storm water facilities can infiltrate the runoff within 96 hours. If infiltration is not possible and the developer elects to filter the storm water, then the volumetric requirement is 1.3 inches of runoff over all new or disturbed impervious surfaces. Given Mr. Leafs comments and our current storm water requirements, I based my review of Beaver Lake Estates on our current storm water requirements. My analysis of the Beaver Lake Townhomes site is based on a subwatershed plan completed by LSJ engineering dated February 18, 2002. I also analyzed the HydroCAD storm water computations dated February 19, 2002. For reference, the development was split into three areas as shown in Exhibit 2. Following are conclusions regarding the storm water management concerns and the impacts on Beaver Lake: 1 Beaver Lake Townhomes 1/4/2008 The west portion of the development is 9.0 acres with 4.05 acres of impervious area. The infiltration requirement is 13,231 cubic feet (CF). Based on the HydroCAD computations, the plan provides 22,707 CF of storage, which exceeds the requirement. The north portion of the development is 4.05 acres with 0.85 acres of impervious area. The infiltration requirement is 2,777 CF. Based on the HydroCAD computations, the plan provides 17,343 CF of storage, which exceeds the requirement. The southeast portion of the development is 10.5 acres with 2.9 acres of impervious area. The infiltration requirement is 9,474 CF. Based on the HydroCAD computations, the plan provides 9,690 CF of storage, which exceeds the requirement. The overall infiltration requirement on the development is 25,482 CF. The plan has provided 49,740 CF. This means that the storm water system on the site treats better than a 1.0-inch/24-hour storm event, thereby mitigating its impact on Beaver Creek and Beaver Lake to Watershed and City requirements. Storm Water Volume and Rate Control Concerns from residents about the amount of runoff going into Beaver Creek were raised at the council meetings particularly concerns about the flooding of the low point of Lakewood Drive at the Beaver Creek culvert crossing. Specifically, I will address the impacts to the rate and volume of runoff into Beaver Creek from the Beaver Lake Estates development. Along with the storm water treatment concerns, I analyzed the same February 2002 computations and drainage plan with regard to storm water volume and rate control. Both the volume and rate of runoff were examined and compared to undeveloped conditions for the 1-year, 10-year and 100-year/24-hour storm events. Runoff Volume The pre-development vs. post-development runoff volumes were analyzed. Most of the drainage concerns raised at the council meetings were related to flows going into Beaver Creek. Based on the volumetric infiltration capacity provided by the storm water management system within the development, the site is capable of infiltrating 1.38 acre-feet of runoff volume. This means that the first 1.38 acre-feet of runoff volume generated by a rainfall event applied to all surfaces of the development is infiltrated. The implications of this volume reduction are reflected in Table 1, which summarizes the total runoff volumes into Beaver Creek for the 1, 10 and 100- year 24-hour storm events. Table 1: Runoff Volumes Comparison for Beaver Creek Storm Event (24-hr) 1-yr (ac-ft) 10-yr (ac-ft) 100-year (ac-ft) Pre-Development 0.17 1.14 2.75 Post-Development 0.00 1.10 3.39 Runoff Rate Control Regarding runoff rate control, runoff discharge rates into Beaver Creek, Maryland Avenue, Sterling Street and Lakewood Drive were analyzed based on the HydroCAD computations provided by the developer. The pre-development vs. post-development discharge rates are summarized in Tables 2, 3 and 4. Page 2 Beaver Lake Townhomes 1/4/2008 Table 2: Pre- vs. Post-Development Runoff Comparison for the 1-yr/24hr Storm (runoff in cfs) Beaver Creek Maryland Ave Lakewood Dr Sterling St Pre-development 0.75 0.05 0.00 0.07 Post-development 0.58 0.08 0.05 0.19 Table 3: Pre- vs. Post-Development Runoff Comparison for the 10-yr/24hr Storm (runoff in cfs) Beaver Creek Maryland Ave Lakewood Dr Sterling St Pre-development 14.52 0.99 0.01 1.33 Post-development 9.24 1.15 1.35 0.93 Table 4: Pre- vs. Post-Development Runoff Comparison for the 100-yr/24hr Storm (runoff in cfs) Beaver Creek Maryland Ave Lakewood Dr Sterling St Pre-development 38.04 2.44 0.25 3.67 Post-development 23.43 2.74 3.82 2.36 Table 5 summarizes the total discharge rates for the overall site. Table 5: Overall Pre- vs. Post Development Runoff Comparison for 24-hour Storms (cfs) (runoff rate in cfs) Pre-Development Post-Development 1-yr 0.87 0.90 10-yr 16.85 12.65 100-yr 44.40 32.28 Conclusions Storm Water Volume and Rate Control The following conclusions have been made based on the storm water computations and summary provided above. Comparing the pre-development condition to the post-development condition, 1) Beaver Creek experiences a reduction in runoff volume for the 1-year and 10-year storm events and a 23% increase in runoff volume for the 100-year storm event for the post-development condition. (It should be noted that the City and Watershed volume requirement is infiltration of the first inch of runoff from all proposed impervious surfaces. It is not required that storm water runoff volumes for the 1-year, 10-year and 100-year storm events meet pre-development conditions.) 2) Beaver Creek experiences an overall reduction in runoff rates for the 1, 10 and 100- year/24-hour storm events for the post-development condition. 3) Overall runoff rates from the site in the post-development condition are reduced. 4) The overall runoff volume from the development is reduced for the 1-year and 10-year storm events and increased for the 100-year storm event compared to the pre- development condition. Page 3 Beaver Lake Townhomes 1/4/2008 5) Post-development runoff rates to Maryland Avenue and Lakewood Drive sustain a significant increase for all rainfall events, especially to Lakewood Drive. From the standpoint of City requirements, it is recommended that the developer be required to mitigate the increased flow into Lakewood Drive to existing conditions with the use of infiltration trenches and rain gardens to capture this flow. Depending on how much of the flow that is mitigated, the developer will be required to submit computations indicating that the low-point inlets at the Beaver Creek culvert will be able to handle the additional flows. With regard to resident concerns about flooding at the low point Beaver Creek culvert crossing in Lakewood Drive, Ramsey County maintenance staff have indicated that the last complaint from area residents received about flooding was in 2000, when the level of Beaver Lake was high enough to cause a backup into the culvert and potential flooding of private property in the area. City staff are working with Ramsey County on this issue and will be requiring the developer to install measures to mitigate the impact of the Beaver Lake Estates development on Lakewood Drive. As a side note to the amount of runoff flowing into Beaver Creek, the 48-inch outlet under Lakewood Drive drains a very large regional watershed. As we have made overall improvements to the creek flow in the area of the Beaver Lake Estates development, the City is also making improvements upstream to storm water treatment and volume control upstream of the development. Most recently, volume reduction and rate control requirements have been attained on the Ferndale-Geraniam Area Street Improvement project by increased ponding near the Ferndale/Maryland intersection and the residential rain water garden program (refer to the December 31, 2007 report from Ron Leaf of S.E.H. for more information). Local Street Drainage Issues Bill Schreiner, the Beaver Creek Estates board president, had indicated in his report to the Council on December 10, 2007 that there are problems with localized street flooding and that catch basins are improperly located away from the low points within the street. During a field visit on January 2, 2008, I had a City staff surveyor take some elevation shots of several catch basins at low points along Sterling Circle and Beaver Creek Parkway. Along Beaver Creek Parkway, elevation shots, taken within a 30-foot radius of a low-point catch basin in front of 1118 Beaver Creek Parkway, indicate that the catch basin grate is lower than surrounding grades and that positive drainage toward the catch basins is present. Similarly, shots taken at a catch basin in front of 1102 Beaver Creek Parkway and a pair of low-point catch basins in front of 1131 Sterling Circle indicate positive drainage toward the catch basins as well. I am not completely clear regarding Mr. Schreiners comments about the low point catch basins or street flooding within the development. One possible scenario explaining localized flooding in Beaver Creek Parkway is the current size of the pond along the west side of Beaver Creek Parkway (refer to Exhibit 2). Based on a cursory visual inspection, this pond does not appear to be excavated to its final contours and is not yet built to capacity. Due to the reduced ponding storage, the catch basins back up in moderate rainfall events causing localized street flooding. The developer will be required to clean out the existing ponding basin or rough-excavate for more pond storage until the new buildings are built. It is possible that weeds and sediment may be clogging the storm sewer lines, as well. Cleaning and jetting of the storm sewer system will be required of the developer and accomplished in 2008. Page 4 Beaver Lake Townhomes 1/4/2008 Construction Site Erosion Control and Impacts to the Open Space Residents had expressed concern about dirt tracking and messes left by contractors hauling dirt rd from a stockpile next to Beaver Creek Parkway. During the week of December 3, 2007, construction crews with Arnt Construction, the developers earthwork contractor, removed some dirt from an on-site stockpile. Tracking of dirt on Beaver Creek Parkway did occur and the th contractor was ordered to clean up the tracking as a result. On Tuesday, December 11, 2007, I visited the site and the tracking had been cleaned up. As well, straw bales and wattles have been placed on the downstream side of the stockpile. Rock entrances to the site are required to be installed when the apartment buildings are constructed. The contractor is required to temporarily stabilize the stockpile prior to full spring thaw. If the contractor hauls more dirt off the site, they have been put on notice to clean up any dirt tracking immediately after they are finished hauling. Related to disturbances of the City Open Space and the Beaver Creek buffer, the construction site is on the west side of Beaver Creek Parkway and is not adjacent to the open space buffer designated along Beaver Creek. Therefore, no grading or ground disturbance activities will occur as part of the phase of construction along the east side of Lakewood Drive. Inlet protection will be required on the outlet from the ponding area west of Beaver Creek Parkway before the site is disturbed to prevent migration of sediment into Beaver Creek. Silt fence has already been installed along the periphery of the site, including the west side of Beaver Creek Parkway. Conditions of the CUP, Approvals and Inspections Attached to this memorandum are the conditions of the CUP approval from the council meeting minutes on May 28, 2002. Since a City inspector was involved with the inspections of the sewer replacement along Beaver Creek, they also provided information regarding the construction of the private development portion of the project. The inspector indicated that there were some corrections done to site construction erosion control measures at the time due to an inquiry from the watershed district on June 25, 2003. Also, the inspector indicated that there was some construction debris and leftover silt fence on the site that was cleaned up by the contractor. th On December 14, 2007, I conducted a site walk-through. Due to the snow cover, a thorough investigation of the CUP requirements could not be conducted. Only those things visible above the snow could be seen at the time. Following are several items that need to be addressed that are requirements of the CUP: A resident near the trail connection off Beaver Creek Parkway indicated that some fencing needs to be installed around the bike trail. The CUP requires that a double-rail split-rail wood fencing be installed around the trail. A requirement of the CUP is that the developer will guarantee that the developer complete all grading for overall site drainage and complete all public improvements. It appears that all of the storm water facilities have been installed and that public improvements have been completed. However, pond grading along the west side of Beaver Creek Parkway and also at the ponding area near Sterling circle need to be cleaned out and excavated to their full capacity. Another requirement of the CUP indicates that the drainage plan will ensure there is no increase in the rate of storm water runoff leaving the site above the pre-development levels. Overall, the site decreases the amount of runoff leaving the site. The City will require the developer to mitigate their flows to Lakewood Drive and Maryland Avenue and to provide computations as mentioned in the Storm Water Volume and Rate Control section of this report. Page 5 Beaver Lake Townhomes 1/4/2008 According to the plans, it appears that the requirements of the CUP have been met. At this point, a field investigation did not turn up any more violations of the CUP than stated above. A more thorough investigation of the site will need to be conducted after the snow melts and the site becomes more visible. It should be noted that the site is not fully built-out and that the developer intends to complete any other punch-list items with the construction of the other phases of the development. Given the amount of resident controversy related to this site, however, it would most prudent to have the developer complete those CUP requirements within areas of the site that are already built-out. Escrow There is only one record of escrow that I could find regarding this site and that is a $5,000 erosion control escrow taken from Arnt Construction for the overall grading of the site. Community development may have other escrows or letters of credit for this site and will be addressed in their report. Slopes Mr. Schreiner had indicated in his report to the Council on December 10, 2007 an issue regarding the slopes and grading of the site near the single family townhomes along the east side of Beaver Creek Parkway. He indicated that some of the slopes between the homes exceed 3:1 and approach 1:1. The development agreement makes specific reference to slopes greater than 3:1 in that the developer shall prepare and implement a slope stabilization and planting plan. Neither the developers agreement nor the CUP specifically prohibits slopes greater than 3:1. th I conducted a site visit on December 14, 2007 and measured slopes between seven of the townhome units along the east side of Beaver Creek Parkway. Slope measurements were in the range of 24% to 30%, less than a 3:1 (33%) slope. Other slopes between the homes and around the creek appeared to be similar to the slopes that were measured. Mary DeStasio, a resident who lives near the bike trail between 1118 and 1128 Beaver Creek Parkway, indicated concerns about the incline of the trail down to the creek bridge from the street. In looking at the plan and measuring the trail slope in the field, the trail does not exceed a 5% slope in this area, which is in line with ADA standards for trails and walks. Traffic Control and Visibility A concern at the council meeting was raised about the amount of traffic leaving the development and visibility at the driveway entrance onto Lakewood Drive. It is my understanding that a study was conducted to locate this driveway entrance at the high point of Lakewood Drive. From an engineering standpoint, this provides visibility in both directions when pulling out onto Lakewood Drive. During my site visit, I was concerned about the embankments near the driveway. The developer will be required to grade out this obstruction within the sight triangle of the intersection. I hope that the analysis provided in this memorandum is helpful and has the information that you need. Should you need any other information, let me know and I can include it or we can set up a meeting time to discuss. Page 6 TECHNICAL MEMORANDUM TO: Steve Kummer, City of Maplewood FROM: Ron Leaf, SEH DATE: December 31, 2007 RE: Beaver Lake Townhomes Area - Storm Water Assessment SEH No. A-MAPLE SEH staff has evaluated the existing information for Beaver Lake and the Beaver Lake subwatershed from the Ramsey-Washington-Metro Watershed District (RWMWD) Watershed Management Plan (WMP) completed in 2006 and the City of Maplewoods Loading Assessment and Nondegradation Report dated November 30, 2007. These documents have the most recent summary data relating to potential water quality and flooding issues present or anticipated in the area. Based on our review, we see no significant differences in the potential water quality or water quantity impacts relative to the proposed development scenario (townhomes) on the undeveloped portion of the Beaver Lake Townhomes site, provided the development follows the current design standards of the City and Ramsey-Washington-Metro Watershed District. RWMWD Plan The RWMWD WMP identifies the Beaver Lake subwatershed as almost fully developed, with a few noted exceptions. The Plan describes the current water quality of Beaver Lake as not meeting various goals and standards and states that the lake is currently listed as impaired for excess nutrients (total phosphorus). P8 modeling completed in the watershed and in-lake response modeling show that the lake is subject to both internal and external loads. Internal loading of phosphorus could contribute as much as 25% of the annual load to Beaver Lake. Internal loads result from release of phosphorus from lake sediments and from the die-off of curly-leaf pondweed. External loading to the lake comes from both treated areas (where some storm water ponds or treatment devices are present) and untreated areas (storm water discharges directly to the lake without treatment). Approximately 34% of the annual phosphorus load results from the direct drainage area that is not treated. The WMP concludes that meeting preliminary water quality goals is not feasible without drastic treatment measures like in-lake alum treatment of the lake sediments. Therefore, the focus of the RWMWD Plan is to implement infiltration practices in the areas directly tributary to Beaver Lake. The RWMWD WMP states that there are no known flooding or water quantity issues in the subwatershed. Table 1.B.9-2 in the Plan gives a 100-year high water level for Beaver Lake as 951.4 (drainage area BL-203) and for the area in the immediate southeast corner of Lakewood and Maryland as 956.1 (BL-125). Area BL-125 has a flood storage capacity of 4.5 acre-feet. Any development project would need to verify that the minimum building elevations adjacent to this area meet City and RWMWD standards and that the 956.1 elevation is not increased. Steve Kummer Maplewood, MN Beaver Lake Townhomes Area Page 2 December 31, 2007 Nondegradation Plan The Nondegradation Report results indicate an estimated 8% increase in the level of impervious coverage in the watershed between 2005 and 2020. This results in a reduction in TSS loading and very small increase in the loading of total phosphorus (TP) for the Beaver Lake subwatershed. Because the study does not account for improvements in street sweeping or reduced loading from the statewide phosphorus fertilizer restrictions, these results are considered conservative. The assumptions used in the analysis incorporated future or planned treatment systems where known. For example, in drainage area BL-120S, there will be an estimated reduction in TP of 6.44 pounds annually due to the installation of infiltration and filtration practices installed as part of the Citys street reconstruction project in the Ferndale-Geranium area. Throughout the Beaver Lake subwatershed, there are several drainage areas that show slight increase and several that show slight decreases in TP loads. In any of these areas, additional loading reductions would also be realized as any future development occurs in the watershed areas where there currently are no storm water treatment practices. Beaver Lake Townhomes Area Related to the undeveloped portion of the Beaver Lake Townhomes site, the application of the Citys (and RWMWD) infiltration standards to the project will mitigate any proposed new impervious surfaces. The impervious coverage for Townhomes on the property would likely be higher than for a single family home project. However, the treatment volume required will also be higher and is directly related to the level of impervious surface coverage. The developer may also be eligible for obtaining cost-share funding from the RWMWD to install a higher level of treatment than what is required. The RWMWD may be interested in working directly with the owner to see what could be done at the property and what level of funding may be available. Summary From a water quality perspective, any additional treatment systems that are installed according to City and RWMWD standards in the Beaver Lake subwatershed, will help to reduce the surface water loadings of TP to Beaver Lake. We see no significant difference in the effects on Beaver Lake between a single family use and a townhome land use, provided either project would install the required level of volume reduction practices. From a water quantity perspective, the RWMWD plan states that there were no identified water quantity (i.e., flooding) issues in the subwatershed. The current 100-year high water level in the southeast corner of Lakewood and Maryland is reported as 956.1. This elevation must not be increased and any planned loss in the flood storage capacity in the area must be mitigated to maintain this elevation. Based on preliminary discussion with City staff, there may be some minor flooding issues related to a portion of Lakewood Drive in this area. If there are potential issues based on City staff or resident input, these issues can be reviewed in more detail as part of the Citys Surface Water Management Plan Update scheduled in 2008. We do not anticipate that there will be any significant difference between the single family homes project or a townhome project, provided both install the required volume control and rate control storm water practices. S:\KO\M\Maple\Common\SWMP\Beaver Lake Townhomes\Beaver Lake TH Area Memorandum.doc MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Tuesday, May 28, 2002 Council Chambers, Municipal Building Meeting No. 02-11 A. CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:07 P.M. by Mayor Cardinal. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present D. APPROVAL OF MINUTES Councilmember Collins moved to approve the Council Workshop Minutes of May 13, 2002 as presented. Seconded by Councilmember Wasiluk Ayes-All Councilmember Wasiluk moved to approve the City Council Minutes of May 13, 2002 meeting No. 02- 09 as amended. Seconded by Councilmember Juenemann Ayes-All E. APPROVAL OF AGENDA M1. Beaver Lake School M6. Ventura Letter M2. National Night Out M7. Mayors Forum M3. NEST Commission M8. 3M M4. Hunger Awareness M5. Tree City Councilmember Wasiluk moved to approve the Agenda as amended. Seconded by Councilmember Juenemann Ayes-All F. APPOINTMENTS/PRESENTATIONS 1.Community Design Review Board Appointment Councilmember Collins moved to appoint Diana Longrie-Kline to the Maplewood Community Design Review Board for the unfinished term that would end on January 1, 2003. City Council Meeting 05-28-02 1 Seconded by Councilmember Wasiluk Ayes-All 4.9:33 Beaver Lake Townhomes (Lakewood Drive and Maryland Avenue) A.Conditional Use Permit for a Planned Unit Development (PUD) B.Street Right-Of-Way and Easement Vacations C.Preliminary Plat a. Assistant City Manager Coleman presented the report. b. Associate Planner Roberts presented the specifics of the report. c. Commissioner Rossbach presented the Planning Commission report. Councilmember Collins moved to extend the meeting until all agenda items are addressed. Seconded by Councilmember Juenemann Ayes-All d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Laurence Olson, LSJ Engineering, Representing the Developer of Beaver Lake Townhomes Mark Dorling, 1115 Sterling Street North, Maplewood Kay Peterson, 1085 Mary Street, Maplewood Margaret Lutfey, 1076 Mary Street, Maplewood Bob Zick, 1880 E. Shore Drive, Maplewood Kevin Berglund, 1929 Kingston Avenue, Maplewood Joan Dorling, 1115 Sterling Street North, Maplewood Will Rossbach, 1386 E. County Road C, Maplewood Kay Peterson, Second Appearance Mark Dorling, Second Appearance Bob Zick, Second Appearance Kevin Berglund, Second Appearance e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution approving a conditional use permit for a planned unit development for the Beaver Lake Townhome development on the south side of Maryland Avenue between Sterling Street and Lakewood Drive: RESOLUTION 02-05-098 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mr. Tony Emmerich, representing the AJE Companies, applied for a conditional use permit (CUP) for the Beaver Lake Townhomes residential planned unit development (PUD). WHEREAS, this permit applies to undeveloped property for the Beaver Lake Townhomes PUD south of Maryland Avenue between Sterling Street and Lakewood Drive in Section 25, Township 29, Range 22, Ramsey County, Minnesota. (PINS 25-29-22-21-0010 and 25-29-22-21-0011.) 13 City Council Meeting 05-28-02 WHEREAS, the history of this conditional use permit is as follows: 1. On April 15, 2002, the planning commission recommended that the city council approve this permit. 2. On May 28, 2002, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. The council tabled action on the development request until May 14, 2001. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans date-stamped March 12, 2002 except for the following changes: a. Revising the grading and site plans to show: (1) No grading or ground disturbance in the park dedication area and in the wetland and stream buffer areas except: (a) As allowed by the watershed district. 14 City Council Meeting 05-28-02 (b) For the utilities, trails and footbridge. (2) The required trails and sidewalks. (3) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the citys design standards. (4) The developer minimizing the loss or removal of natural vegetation including keeping and protecting the grove of coniferous trees (pines) (an area of natural significance) that is in and near the south side of the stream corridor near the rear of proposed buildings 26-34. (5) All driveways at least 20 feet wide. If the developer wants to have parking on one side of a driveway, then that driveway must be at least 28 feet wide. (6) All parking stalls with a width of at least nine feet and a length of at least 18 feet. b. The developer deeding the area labeled Park Dedication on the plans to the City of Maplewood. This dedication is to help protect the most sensitive natural features on the site and would protect this part of the site from building, fences, mowing, cutting, filling, grading, dumping or other ground disturbances. This dedication also would help ensure the natural linear or corridor aspect of the site (primarily around the stream) main as it is now. The Parks and Recreation Director shall approve the land or the area(s) for dedication to the city. The city shall use the Greenways grant from the DNR, while matching the state dollars with city open space money, (as is required) to buy the protected area along the stream and wetlands labeled as Park Dedication on the plan dated March 12, 2002. The city council may approve major changes to the plans. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.* Have the city engineer approve final construction and engineering plans. These plans shall: a. Include grading, utility, drainage, erosion control, streets, trails, sidewalks, tree, driveway and parking lot plans. b. Show no grading or ground disturbance (except where utilities or trails are installed) in the: (1) Required wetland and stream buffer areas. (2) Park Dedication area. This land will be for city park and open space purposes. The developer and contractors shall protect the park dedication area, including the grove of coniferous trees (pines) (an area of natural significance) that is in and near the south side of the stream corridor, from encroachment from equipment, grading or filling. City-required trails are allowed in the buffer and park dedication areas. c. Include a storm water management plan for the proposal. 15 City Council Meeting 05-28-02 d. Include a coordinated plan with the public works department for the design and installation of the sanitary sewer lines or for the repair or realignment of the existing sanitary sewer line that runs through the site. 4. The design of the ponds shall meet Maplewoods design standards and shall be subject to the approval of the city engineer. If needed, the developer shall be responsible for getting any off-site pond and drainage easements. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Install permanent signs around the edge of the wetland buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling or dumping. d. Install survey monuments along the wetland boundaries. e. Remove any debris, junk or fill from the wetlands, stream corridor, park dedication area and site. f. Install a six-foot-wide concrete sidewalk along the south side of Maryland Avenue between Sterling Street and the west property line of the site. The developers engineer shall show this sidewalk on the grading and construction plans. The city engineer shall approve the details of these plans. g. Construct an eight-foot-wide paved public walkway and two-rail split-rail fencing in the following locations: (1) From Private Driveway A in the west side of the site between Lots 8 and 9 to near the stream in the center of the site. (2) From Private Driveway D in the east side of the site, between Lots 21 and 22 to near the stream in the center of the site. The trail must have a surface that is not impervious when the trail is in a wetland or stream buffer area. The developers engineer shall design the trails to follow the existing property contours and proposed utility corridors to save as many trees as possible and to minimize the amount of grading necessary to install the trails. h.Restore all disturbed areas within the stream corridor and park dedication area with a native seed mix approved by the watershed district and by the city engineer. 6.* The developer shall give the city wetland easements over the wetlands and the stream. The easements shall cover the wetlands and any land within 50 feet surrounding a wetland. The easements also shall cover the stream and any land within 50 feet of the top of the stream bank. These easements shall prohibit any building, mowing, cutting, filling or dumping within fifty feet of 16 City Council Meeting 05-28-02 the wetland and the stream or within the wetland itself. The purpose of this easement is to protect the water quality of the wetlands and the stream from fertilizer and to protect the wetland and stream habitat from encroachment. 7.The approved setbacks for the principal structures in the Beaver Lake Townhome PUD shall be: a. Front-yard setback (from a private driveway): minimum - 20 feet, maximum - 35 feet b. Front-yard setback (public side street): minimum - 25 feet, maximum - 40 feet c. Rear-yard setback: none d. Side-yard setback (town houses): minimum - 5 feet to a property line and 10 feet minimum between buildings e. Side yard setbacks (apartments): 20 feet minimum between buildings 8. This approval does not include the design approval for the townhomes or for the apartments. The project design plans, including architectural, site, lighting, tree and landscaping plans, shall be subject to review and approval of the community design review board (CDRB). The projects shall be subject to the following conditions: a. Meeting all conditions and changes as required by the city council. b. The buildings in the shoreland district shall have a maximum height of 25 feet (unless the city council approves taller structures). c. The developer shall design the structures to reduce their visibility from the lake. This shall include using vegetation, topography, increased setbacks, color or other means to accomplish the screening. The city may require additional vegetation to help screen these facilities. d. For the driveways: (1) Minimum width - 20 feet. (2) Maximum width - 28 feet. (3) All driveways less than 28 feet in width shall be posted for No Parking on both sides. Driveways at least 28 feet wide may have parking on one side and shall be posted for no parking on one side. e. Showing all changes required by the city as part of the conditional use permit for the planned unit development (PUD). 9. The city shall not issue any building permits for construction on an outlot (per city code requirements). The developer must record a final plat to create buildable lots for any outlot in the preliminary plat before the city will issue a building permit. 10. The developer paying the city $94,000 in Park Availability Charges (PAC fees) for this 17 City Council Meeting 05-28-02 development. 11. The city council shall review this permit in one year. Seconded by Councilmember Wasiluk Ayes-All Councilmember Koppen moved to adopt the following resolution approving a street right-of-way and easement vacations for the Beaver Lake Townhomes (Lakewood Drive and Maryland Avenue): RESOLUTION 02-05-099 STREET RIGHT-OF-WAY VACATION RESOLUTION WHEREAS, Mr. Tony Emmerich, representing the AJE Companies, applied for the vacation of the following described street right-of-ways: 1. That part of the Sterling Street right-of-way as a roadway easement according to the document filed with Ramsey County lying within the West 25 feet of the East 58 feet of Lot 5, Block 2, Beaver Lake Addition. 2. That part of Magnolia Avenue (formerly known as Cherry Avenue) as platted in Beaver Lake Addition lying between the east right-of-way line of Lakewood Drive (the west line of Lot 8, Block 2, Beaver Lake Addition extended south) and the east property line of Lot 7, Block 2, Beaver Lake Addition extended south. All in Section 25, Township 29, Range 22 in Ramsey County. WHEREAS, the history of these vacations is as follows: 1. On April 15, 2002, the planning commission recommended that the city council approve these street vacations. 2. On May 28, 2002, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the abutting property owners. The Council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. The council tabled action on the development request until May 14, 2001. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting properties: 1. Lot 5, Block 2, Beaver Lake Addition (PIN 25-29-22-21-0010) 2. Lots 7 and 8, Block 2, Beaver Lake Addition (PIN 25-29-22-21-0011) 3. The North 161.83 feet of the West 1/4 of the SE 1/4 of the NW 1/4 (subject to roads) of Section 25, Township 29, Range 22 (1070 Lakewood Drive North) (PIN 25-29-22-24-0072) 4. Except the North 290.66 feet of the West 1/2 North 677.06 feet of the West 1/2 of the SE 1/4 of the NW 1/4 (Subject to roads and easement) in SEC 25, TN 29, RN 22 (PIN 25-29-22-24-0073) All in Section 25, Township 29, Range 22, Maplewood, Ramsey County, Minnesota. 18 City Council Meeting 05-28-02 NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described vacation since it is in the public interest based on the following reasons: 1.The adjacent properties have adequate street access. 2.These right-of-ways are not needed for the public purpose of street construction. 3.The developer will be building private streets and driveways in the project. RESOLUTION 02-05-100 EASEMENT VACATION RESOLUTION WHEREAS, Mr. Tony Emmerich, representing the AJE Companies, applied for the vacation of the following- described easements: That part of the following sanitary sewer easement according to document number 1504484 lying within Lots 7 and 8, Block 2, Beaver Lake Addition, described as follows: Beginning on the West line of the Northeast quarter of the Northwest quarter of Section 25, Township 29, Range 22, a distance of 603 feet South of the Northwest corner of said Northeast quarter of Northwest quarter; thence East 153 feet; thence South 185 feet; thence South 85 degrees, 03 minutes East 172.9 feet; thence South 1 degree 38 minutes 30 seconds West a distance of 80 feet; thence South 88 degrees 21 minutes, 30 seconds East a distance of 170.25 feet more or less to a point on the West line of the 50 foot sewer easement hereinafter described, all of the foregoing being over Lot 8, Block 1 and Lots 7 and 8, Block 2, Beaver Lake Addition. All lying south of Maryland Avenue and between Lakewood Drive and Sterling Street in Section 25, Township 29, Range 22, Maplewood, Minnesota. WHEREAS, the history of this vacation is as follows: 1. On April 15, 2002, the planning commission recommended that the city council approve these vacations. 2. On May 28, 2002, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. The council tabled action on the development request until May 14, 2001. WHEREAS, after the city approves these vacations, public interest in the property will go to the following abutting property: Lot 8, Block 1, Beaver Lake Addition and Lots 7 and 8, Block 2, Beaver Lake Addition (PIN 25-29-22-21- 0011) All in Section 25, Township 29, Range 22, Ramsey County, Minnesota NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described vacations for the following reasons: 19 City Council Meeting 05-28-02 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build a street or utilities in these locations. 3. The adjacent properties have access to public streets and utilities. Seconded by Councilmember Collins Ayes-All Councilmember Koppen moved to adopt the preliminary plat for Beaver Lake Townhome development on the south side of Maryland Avenue between Sterling Street and Lakewood Drive. The developer shall complete the following before the city council approves the final plat: 1. Sign an agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Have Xcel Energy install Group V rate street lights in at least 15 locations - primarily at street and driveway intersections and street or driveway curves. The exact style and location shall be subject to the city engineers approval. d. Pay the city for the cost of traffic-control, street identification and no parking signs. e. Provide all required and necessary easements. f. Cap, seal and abandon any wells that may be on the site, subject to Minnesota rules and guidelines. g. Complete and replace as necessary all curb and gutter on Sterling Street and on Maryland Avenue. This is to replace the existing driveways and driveway aprons on these streets. This shall include the repair of the pavement and the restoration and sodding of the boulevards. h. For the trails and sidewalks, complete the following: (1) Construct an eight-foot-wide paved public walkway and two-rail split-rail fencing in the following locations: a. From Private Drive A in the west side of the site between Lots 8 and 9 to near the stream in the center of the site. b. From Private Drive D in the east side of the site, between Lots 21 and 22 to near the stream. All trails between lots shall be in a publicly-owned pedestrian way or outlot. (2) The developer also shall build a six-foot-wide sidewalk along the south side of Maryland Avenue between Sterling Street and the west property line of the site. 20 City Council Meeting 05-28-02 (3) The developer shall install a two-rail split-rail fence on both sides of each trail and posts at the end of the trails to prevent motorized vehicles from using the trail. (4) The developer shall build the trails, sidewalks and fencing with the driveways and streets before the city approves a final plat. (5) The city engineer must approve these plans. i. Install permanent signs around the edge of the wetland and stream buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall approve the sign design and location before the contractor installs them. The developer or contractor shall install these signs before the city issues building permits in this plat. j. Install survey monuments along the wetland boundaries. k. Install survey monuments and signs along the edges of the area labeled Park Dedication. These signs shall explain that the area beyond the signs is a public park area and that there shall be no building, fences, mowing, cutting, filling, dumping or other ground disturbance in that area. The developer or contractor shall install these signs before the city issues building permits in this plat. l. Install signs where the driveways for the apartments and for the town houses intersect the public streets indicating that they are private driveways. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, trail, sidewalk, driveway and street plans. The plans shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall show: (1)The proposed building pad elevation and contour information for each building site. The lot lines on this plan shall follow the approved preliminary plat. (2)Contour information for all the land that the construction will disturb. (3)Building pads that reduce the grading on site where the developer can save large trees. 21 City Council Meeting 05-28-02 (4)The street, driveway and trail grades as allowed by the city engineer. (5) All proposed slopes on the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. On slopes steeper than 3:1, the developer shall prepare and implement a stabilization and planting plan. These slopes shall be protected with wood fiber blanket, be seeded with a no-maintenance vegetation and be stabilized before the city approves the final plat. (6) All retaining walls on the plans. Any retaining walls taller than four feet require a building permit from the city. The developer shall install a protective rail or fence on top of any retaining wall that is taller than four feet. (7)Sedimentation basins or ponds as required by the watershed board or by the city engineer. (8) No grading beyond the plat boundary without temporary grading easements from the affected property owner(s). (9) Additional information for the property south of the project site. This shall include elevations of the existing ditch, culverts and catch basins and enough information about the storm water flow path from the proposed ponds. (10) Emergency overflows between Lots 8 and 9, Lots 21 and 22 and south of proposed building 42 (out of proposed ponds 1, 3 and 4). The overflow swales shall be protected with permanent soil-stabilization blankets. (11) Restoration in the stream corridor and park dedication area being done with native seed mix or vegetation as approved by the city engineer and by the watershed district. c.* The tree plan shall: (1) Be approved, along with the landscaping, by the Community Design Review Board (CDRB) before site grading or final plat approval. (2) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. 22 City Council Meeting 05-28-02 (3) Show the size, species and location of the replacement and screening trees. and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Black Hills Spruce, Austrian pine and other species. (4) Show no tree removal in the buffer zones, park dedication areas or beyond the approved grading and tree limits. (5) Include for city staff a detailed tree planting plan and material list. (6) Group the new trees together. These planting areas shall be: (a) near the ponding areas (b) on the slopes (c) along the trails (d)along the east side of Lakewood Drive to screen the proposed buildings from Beaver Lake (e) along the south side of the site (west of Sterling Street) to screen the development from the existing house to the south The developer may use the tree groupings to separate the different types of residences. (7) Show the planting of at least 270 trees after the site grading is done. d. The street, trail, sidewalk and utility plans shall show: (1) An eight-foot-wide paved public walkway and two-rail split-rail fencing in the following locations: a. From Private Drive A in the west side of the site between Lots 8 and 9 to near the stream in the center of the site. b. From Private Drive D in the east side of the site, between Lots 21 and 22 to near the stream. The parks and recreation director shall approve their locations and design. (2) The public streets and driveways shall be a 9-ton design with a maximum street grade of eight percent and the maximum street grade within 75 feet of all intersections at two percent. (3) All the streets, parking areas and driveways with continuous concrete curb and 23 City Council Meeting 05-28-02 gutter except where the city engineer decides that it is not needed for drainage purposes. (4) The removal of the unused driveways and driveway aprons and the completion of the curb and gutter on Sterling Street and on Maryland Avenue and the restoration and sodding of the boulevards. (5) The coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. (6) All utility excavations located within the proposed right-of-ways or within easements. The developer shall acquire easements for all utilities that would be outside the project area. (7) The plan and profiles of the proposed utilities. (8) Details of the ponds and the pond outlets. The outlets shall be protected to prevent erosion. (9) A coordinated sewer realignment and reconstruction plan. The city engineer must approve the sanitary sewer realignment plans. (10) A six-foot-wide concrete sidewalk along the south side of Maryland Avenue between Sterling Street and the west property line of the site. e. The drainage plan shall ensure that there is no increase in the rate of storm water run- off leaving the site above the current (predevelopment) levels. The developers engineer shall: (1) Verify inlet and pipe capacities. (2) Have the city engineer verify the drainage design calculations. 3. Pay the costs related to the engineering departments review of the construction plans. 4. Change the plat as follows: a. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. b. Show the wetland boundaries on the final plat as approved by the watershed district. c. Show the park dedication boundary and area on the final plat. 24 City Council Meeting 05-28-02 d. Make as many of the property lines as is reasonably possible radial to the cul-de-sacs or perpendicular to the driveways and street right-of-ways. e. Show street names for the driveways as follows: (1) Private Driveway A in the west one-half of the site shall be called Beaver Creek Parkway. (2) Private Driveway B in the west one-half of the site shall be called Beaver Creek Lane. (3) Private Driveway D in the east one-half of the site shall be called Sterling Circle. (4) Private Driveway E in the east one-half of the site shall be called Sterling Lane. f. Show the existing pipelines and pipeline easements on the final plat. g. If necessary, increase the lot widths for the lots next to the pipeline to ensure that the building pads will be at least 100 feet away from the pipeline. (code requirement) h. Label the common areas as outlots. i.Show the trails in publicly owned property or easements. j. Show the area between buildings 8 and 9 and buildings 21 and 22 as separate outlots and dedicate each of these to the city. 5. Secure and provide all required easements for the development. These shall include: a. Any off-site drainage and utility easements. b. Wetland and stream easements over the wetlands and any land within 50 feet surrounding a wetland and a stream. The easement shall prohibit any building or structures within 50 feet of the wetland or stream or any mowing, cutting, filling, grading or dumping within 50 feet of the stream, wetland or within the wetland itself. c. A stream buffer easement that is at least 50 feet wide on each side of the stream that crosses the site. The easement shall prohibit any building, structures or any mowing, filling, cutting, grading or dumping within 50 feet of the ordinary high water mark (OHWM) of the stream. The purpose of these easements is to protect the water quality of the stream and wetlands from fertilizer and runoff. They also are to protect the stream and wetland 25 City Council Meeting 05-28-02 habitat from encroachment. d. Any easements the city needs for the realignment of the sanitary sewer through the site. 6. Sign a developers agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Provide for the repair of Lakewood Drive, Maryland Avenue and Sterling Street (street, curb and gutter and boulevard) after the developer connects to the public utilities and builds the driveways. d. Work with the city as necessary for the realignment of the sanitary sewer through the site. This sewer project also will require an assessment agreement between the developer and the city to compensate the city for the benefit that the developer receives from the city sewer construction. 7. Record the following with the final plat: a. All homeowners association documents. b. A covenant or deed restriction that prohibits any additional driveways (besides the one new driveway shown on the project plans) from going onto Lakewood Drive and onto Maryland Avenue. c. A deed restriction prohibiting the construction of a dwelling or its attachments within 100 feet of the Williams Brothers pipeline. This affects Lots 1 through 3, Lots 19 through 24 and buildings 41 and 42 of the proposed preliminary plan the city received on March 12, 2002. The developer also shall notify the purchasers of the pipeline location. d. A deed dedicating a stream buffer easement (50 feet from the top of each stream bank) for the stream that crosses the site. e. Deeds for the stream and wetland buffer easements surrounding the stream and the wetlands. f. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites unless approved by the city council. 26 City Council Meeting 05-28-02 g.A deed that transfers the ownership of the park dedication area to Maplewood. h. Deeds that transfer the ownership of the outlots between buildings 8 and 9 and buildings 21 and 22 to the city. The applicant shall submit the language for these dedications and restrictions to the city for approval before recording. 8. Submit the homeowners association bylaws and rules to the Director of Community Development. These are to assure that there will be one responsible party for the maintenance of the private utilities, driveways and structures. 9. Show the wetland boundaries on the plat as approved by the Watershed District. A trained and qualified person must delineate the wetlands. This person shall prepare a wetland delineation report. The developer shall submit this wetland information to the Watershed District office. The Watershed District must approve this information before the city approves a final plat. If needed, the developer shall change the plat to meet wetland regulations. 10. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developers agreement any grading that the developer or contractor has not completed before final plat approval. 11. Obtain a permit from the Ramsey-Washington Metro Watershed District for grading. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. ____________________ *The developer must complete these conditions before the city issues a grading permit or approves the final plat. Seconded by Councilmember Collins Ayes-Mayor Cardinal, Councilmembers Collins, Koppen, Wasiluk Nays-Councilmember Juenemann Councilmember Koppen moved to adopt the following resolution approving the on street parking standards for the Beaver Lake Townhome development: RESOLUTION 02-05-101 NO PARKING RESOLUTION WHEREAS, Maplewood has approved a residential PUD and preliminary plat known as Beaver Lake Townhomes. WHEREAS, the developer wants to have reduced street right-of-way widths, reduced street pavement widths and reduced private driveway widths in this development. WHEREAS, the city has approved reduced street right-of-way widths, reduced street pavement widths and reduced driveway widths in the development, subject to on-street parking restrictions. 27 City Council Meeting 05-28-02 WHEREAS, Section 29-52(b) of the city code allows variations from the city code standards if they do not affect the general purpose of the city code. NOW, THEREFORE, IT IS HEREBY RESOLVED that Maplewood prohibits the parking of motor vehicles on both sides of all public streets and driveways less than 28 feet wide and prohibits parking on one side of the public streets and driveways that are 28 feet to 32 feet wide in the Beaver Lake Townhome PUD south of Maryland Avenue between Sterling Street and Lakewood Drive in Section 25-29-22. Seconded by Councilmember Collins Ayes-Mayor Cardinal, Councilmembers Collins, Wasiluk, Koppen Nays-Councilmember Juenemann Councilmember Koppen moved to authorize city staff to spend up to $400,000 of the open space funds for the 8.9 acres which would include the $150,00 matching grant form the DNR Greenways Program. Staff was also directed to make the developer aware that the city would like to see his participation in the open space program. Seconded by Councilmember Collins Ayes-All I. AWARD OF BIDS None J.UNFINISHED BUSINESS None K.NEW BUSINESS 1.Intoxicating Liquor License-Nico Kotsopoulos-Mama Mias-3094 White Bear Avenue a.Assistant City Manager Coleman presented the staff report. b. City Clerk Guilfoile presented the specifics of the report. c. The following person was heard: Nico Kotsopoulos, Owner, Mama Mias, 3094 White Bear Avenue, Maplewood Joanne Kotsopoulos, Mama Mias, 3094 White Bear Avenue, Maplewood Councilmember Koppen moved to approve the intoxicating and Sunday liquor license applications for Nico Kotsopoulos for Mama Mias located at 3094 White Bear Avenue. Seconded by Councilmember Wasiluk Ayes-All 2.Eldridge Avenue Improvements-McMenemy to DeSoto, City Project 01-29: Resolution Accepting Feasibility Report and Calling Public Hearing 28 City Council Meeting 05-28-02 AgendaItemK5 ExcerptfromtheDecember10,2007CityCouncilMeeting F3. table CouncilmemberRossbachmovedtotheSecondReadingoftheProhibited SignOrdinanceAmendmentinordertoconsiderchangesthatwere recommendedbytheplanningcommission,communitydesignreviewboardand staffregardingchangestothesignordinanceanddynamicsignfacedisplays. SecondedbyCouncilmemberJuenemann.AyesCouncilmembers Juenemann, Rossbach Nays MayorLongrie, Councilmembers Cave,Hjelle Themotionfailedona2-to-3vote. approve CouncilmemberCavemovedtothesecondreadingoftheSign OrdinanceAmendmentwhichdeletesasaprohibitedsignthedescriptive changeinbrightnessorcolor. languagethatidentifiessignsassignsthat ORDINANCENO.884 ANORDINANCEAMENDINGTHECODEREQUIREMENTSFOR PROHIBITEDSIGNS TheMaplewoodCityCouncilapprovesthefollowingchangestotheMaplewood CodeofOrdinances: Section1Section44-737.Prohibitedsignsgenerally. .(Deletionsare crossedout): Signsthatarenotspecificallypermittedinthisarticleareherebyprohibited.The followingsignsarespecificallyprohibited: 1.Balconysignsandsignsmountedorsupportedonabalcony. 2.Anysignthatobstructsanypartofadoorwayorfireescape. 3.Signsthathaveblinking,flashingorflutteringlightsorthatchangein brightnessorcolor.Signsthatgivepublicserviceinformation,suchastime andtemperatureareexempt. 4.Signsonrocks,treesorutilitypolesonapublicright-of-way. Section2. Thisordinanceshalltakeeffectafterpublishingintheofficial newspaper. TheMaplewoodCityCouncilapprovedthisordinanceonDecember10,2007. ________________________ Attest:Mayor _______________________ CityClerk SecondedbyMayorLongrie.AyesMayorLongrie, Councilmembers Cave,Hjelle, Rossbach Nay Councilmember Juenemann AgendaItemK6 Excerptfrom12-27-07SpecialCityCouncilMeetingMinutes 1. a.TakefromtheTableConditionalUsePermitApplicationof ClearChannelOutdoorfor1790GervaisAvenue,Tabledon December10,2007. CouncilmemberHjellemovedtoTakefromtheTabletheConditionalUsePermit applicationbyClearChannelOutdoorforabillboardheightincreaseat1790 GervaisCourt. SecondedbyMayorLongrie.AyesMayor Longrie, CouncilmembersCave,Hjelle Nays CouncilmembersRossbach, Juenemann b.ConsiderationofConditionalUsePermitResolutionforsame shoulditbetakenfromthetable. a.SeniorPlanner,TomEkstrandgavethereport. b.AlanKantrud,CityAttorneyaddressedandansweredquestionsof thecouncil. c.TomMcCarver,VicePresident,ClearChannelOutdooraddressed thecouncil. CouncilmemberHjellemovedtoapprovetheconditionalusepermitbyadoption oftheresolutionspecifyingthetermsandconditionsrequiredbyCityCodeand necessarytoimplementtheCityCouncilAgreementapprovedonOctober22, withtheamendedlanguageasdiscussed 2007,withClearChannelOutdoor attheDecember27,2007,citycouncilmeeting. CONDITIONALUSEPERMITRESOLUTION07-12-211 WHEREAS,ClearChannelOutdoorappliedforaconditionalusepermitto increasetheheightofoneoftheirexistingbillboardsfrom35feetto50feet.This conditionalusepermitisalsofortheexpansionofanonconformingusesincethe billboardiscloserthan100feettoabuildingand300feettoaninterchange. WHEREAS,thispermitappliesto1790GervaisCourt.Thelegal descriptionis: TractA,RegisteredLandSurveyNo.257,RamseyCounty,Minnesota. SubjecttothosepartsembracedwithinStateHighwayNo.36andGervaisCourt. WHEREAS,thehistoryofthisconditionalusepermitisasfollows: 1.OnDecember4,2007,theplanningcommissionheldapublichearingto reviewthisrequest.Citystaffpublishedanoticeinthepaperandsent noticestothesurroundingpropertyownersasrequiredbylaw.The planningcommissiongaveeveryoneatthehearingachancetospeak andpresentwrittenstatements.Theplanningcommissionalso consideredreportsandrecommendationsofthecitystaff. 2.ThecitycouncilreviewedthisproposalandconsideredthePlanning CommissionsactiononDecember4,2007.Thecouncilalsoconsidered publictestimonyfromthepublichearing,reportsandrecommendationsof thecitystaffandthoseinattendance. 3.TheCityCounciladoptedanamendmentonDecember10,2007tothe CitysSignCodedeletingdescriptivelanguagewhichidentified prohibitedsignsassignsthatchangeinbrightnessorcolor. NOW,THEREFORE,BEITRESOLVEDthatthecitycouncilapprovestheabove describedconditionalusepermitbecause: 1.Theusewouldbelocated,designed,maintained,constructedand operatedtobeinconformitywiththeCitysComprehensivePlanand CodeofOrdinances. 2.Theusewouldnotchangetheexistingorplannedcharacterofthe surroundingarea. 3.Theusewouldnotdepreciatepropertyvalues. 4.Theusewouldnotinvolveanyactivity,process,materials,equipmentor methodsofoperationthatwouldbedangerous,hazardous,detrimental, disturbingorcauseanuisancetoanypersonorproperty,becauseof excessivenoise,glare,smoke,dust,odor,fumes,waterorairpollution, drainage,waterrun-off,vibration,generalunsightliness,electrical interferenceorothernuisances. 5.Theusewouldgenerateonlyminimalvehiculartrafficonlocalstreetsand wouldnotcreatetrafficcongestionorunsafeaccessonexistingor proposedstreets. 6.Theusewouldbeservedbyadequatepublicfacilitiesandservices, includingstreets,policeandfireprotection,drainagestructures,water andsewersystems,schoolsandparks. 7.Theusewouldnotcreateexcessiveadditionalcostsforpublicfacilitiesor services. 8.Theusewouldmaximizethepreservationofandincorporatethesites naturalandscenicfeaturesintothedevelopmentdesign. 9.Theusewouldcauseminimaladverseenvironmentaleffects. Approvalissubjecttocompliancewiththefollowingconditions(additionsare underlinedanddeletionsarecrossedout): 1.Theproposedheightincreaseshallfollowtheapprovedplanandshall takeplacewithinoneyearofthisapproval.Thecitycouncilmayextend thisdeadlineoneadditionalyearasprovidedbyordinance. Thecityshallissueasignpermittoincreasetheheightofthisbillboardandadd thetwoproposeddynamic-displaysignpanelsupontheapprovalofthis ConditionalUsePermitResolution. TheMaplewoodCityCouncilapprovedthisresolutiononDecember27,2007. SecondedbyCouncilmemberCave.AyesMayor Longrie, CouncilmembersCave,Hjelle, Rossbach Nay CouncilmemberJuenemann Agenda Item K7 Agenda Item L1 MEMORANDUM TO:CityManager FROM:TomEkstrand,SeniorPlanner ConditionalUsePermitRevisionCountrysideVolkswagen,Inc. SUBJECT: LOCATION:1180and1200Highway36 DATE:January2,2008 INTRODUCTION JohnSchmelz,ofCountrysideVolkswagen,Inc.,hasanopportunitytopurchasetheEmbers Restaurantsitewhichabutshisautodealership.Mr.Schmelzwouldliketobuythispropertyto eitherobtainanewautomobilefranchisetooperateonthissiteortoexpandhisVolkswagen dealership.Refertotheattachments. Request Mr.Schmelzisrequestingthatthecitycouncilapprovearevisiontohisconditionalusepermit (CUP)toexpandhisbusinessontotheadjacentEmberssite.CityordinancerequiresaCUPfor autoservicingandforthisexpansionofanonconforminguse.Thecurrentdealershipis consideredalegal-nonconformingusesinceitiscloserthan350feettoresidentialproperty. ReasonfortheRequest Mr.SchmelzneedstoknowifthecitycouncilwouldallowhisexpansionontotheEmberssite, beforepurchasingtheproperty,toensurethathewillbeabletousetheparcelasheproposes.If thecouncilapproveshisrequest,hewillsubmittherequiredplanstogothroughtheusual processforbuildingandsitedesignapproval. BACKGROUND CodeRequirement Section44-511(4)(a)allowsthesaleofnewandusedmotorvehiclesintheBC(business commercial)andM1(lightmanufacturing)zoningdistrictsbutrequiresthisactivitytobeatleast 350feetfromresidentialproperty. Section44-512(8)(c)requiresaCUPforautomotivemaintenancegaragesandfurtherstatesthat theymustbeatleast350feetfromresidentialproperty. Section44-12(h)statesthatapropertyownermayexpandanonconformingstructureorparking lotifthenonconformingstructureorparkinglotmeetsthefollowingconditions: Thezoningregulationspermittheuse. Theexpansionwouldmeettheminimumsetbacksrequiredbythischapterorthesetbacksof theexistingstructure,whicheverisless.Theexpansionshallnotexceedthemaximumheight requiredbythischapterortheexistingheight,whicheveristaller.Todeviatefromthese requirements,thecitymayapproveaCUP,subjecttothestandardsinthecitycode. Theminimumsetbackfromtheordinaryhighwaterlevelinashorelanddistrictwouldbeat leasttheaveragesetbackofadjacentresidentialstructuresor50feet,whicheverisgreater. Allportionsofsaidstructurewouldbeontheapplicantsproperty. Runofffromtheoverhangoftheadditionwouldnotadverselyaffectanadjacentproperty. CountrysideVolkswagenCUP January9,1995:ThecitycouncilgrantedaCUPfortheexpansionofCountrysideVolkswagens automobiledealershipfacility. February12,1996:ThecitycouncilreviewedthisCUPandscheduledreviewagaininoneyear. November23,1998:ThecitycouncilreviewedthisCUPanddecidedtoreviewitagainifa problemdevelopedoriftheapplicantproposedanychanges. October23,2000:ThecitycouncilrevisedtheCUPtoallowtheexpansionofthefacility includingafrontsetbackvarianceforanadditiontotheVolkswagenshowroom. October22,2001:ThecitycouncilreviewedtheCUPandscheduledreviewagaininoneyear. Afterthismeeting,Mr.Schmelzquestionedthewordingofaconditionthatstated,Theproperty ownershallinstallandmaintainscreeningalongallsouthlotlinestomeetthecitycode.The communitydesignreviewboard(CDRB)mustreviewthescreeningplan.Mr.Schmelzhad understoodthatithadbeendeterminedthatadditionalscreeningwasnotneeded. November13,2001:Thecitycouncildeterminedthatadditionalscreeningwas,infact,not neededtothesouthduetobufferingbyexistingtreesandgradedifferences.Theyamended Condition4oftheCUPtoclarifythatadditionalscreeningwasnotneededtothesouth. October14,2002:ThecitycouncilreviewedtheCUPandscheduledreviewagaininoneyear. March31,2003:ThecitycouncilapprovedaCUPrevisionfortheexpansionofCountryside VolkswagensuseontoexcesslandownedbytheEmbersRestaurant. April26,2004andSeptember12,2005:ThecouncilreviewedtheCUPandscheduledreview againinoneyear. November13,2006:ThecouncilreviewedtheCUPandmovedtoreviewitagainonlyifa problemdevelopedortheapplicantproposedachange. DISCUSSION ConditionalUsePermit ItmakessensethatMr.Schmelzrequeststhisapprovalpriortobuyingtheproperty.Itwouldnot bewiseforhimtopurchasethesitetofindoutlaterthatthecitywouldnotpermithisexpansion. Fromaland-usestandpoint,stafffeelsthatitmakessensefortheEmberssitetobeusedforthe expansionofMr.Schmelzsbusiness.ThissiteissurroundedonthreesidesbyCountryside 2 Volkswagensproperty.Therefore,theexpansionofMr.Schmelzsautodealershipontothe Emberssitewouldbeincharacterwiththisarea.Infact,itwouldbethemostlogicaluse.A restaurantonthispropertyhasbecomelessincharacterwiththisneighborhoodsinceithas developedwithtwoprimaryandprominentbusinessesCountrysideVolkswagenandMenards. Staffmentionedabovethattheordinancerequiresatleast350feetofseparationfromautosales andmotor-vehicleservicingtoaresidentialdistrict.ThisisthefactorthatmakesCountryside Volkswagenanonconforminguse.Theexistingsetbackandproximityoftheauto-relatedusesto theapartmentstothesouthhasalreadybeenestablished.Theproposeduseandexpansion shouldnotimpacttheseapartmentssincethedevelopmentoftheEmberssiteisfurtheraway thantheexistingautolotandactivity. PoliceComments LieutenantShortreedhadthefollowingcomments: AfterreviewingtheattachedproposalfortheSchmelzCountrysideVWAutomobiledealership expansion,Ihavenosuggestionsorcommentsatthistime.Iagreewiththeapplicants assessmentthattheyshouldbethelogicalbuyeroftheEmberssitesincetheyalreadyownallof thesurroundingproperty,whichiscurrentlydevelopedwiththeirautomobiledealerships. AssistantFireChiefComments ButchGervaishasthefollowingcommentsfortheeventualdevelopmentofthissite.The applicantmustprovide: Afireprotectionsystemasrequiredbycode. Afirealarmsystemasrequiredbycode. Firedepartmentaccessroadatleast20feetwide. Afiredepartmentkeyboxpertheassistantfirechiefsrequirements. Anannunciationpanelatthemainentrance. Propermarkingofafireprotectionroomandfirealarmroom. IssuesRaisedbythePlanningCommission Duringtheirreviewofthisrequest,theplanningcommissionquestionedtwomainissues: Whyistheapplicantcontinuingtousethefrontageroadtounloadvehicletransports?The planningcommissionpointedoutthatthefrontageroadispostedfornoparking,therefore, whyistheapplicantstillusingitforunloading? Whatimpactsarethereontrafficflow?Doesthepublicdirectorhaveanycommentonthis? VehicleTransportUnloading Thecurrentconditionalusepermitconditiondoesnotprohibittheunloadingofvehicletransports onthefrontageroad.Thefrontage,however,ispostedonbothsidesasNoParking.Vehicle transportsaremaybeconsideredviolationofthisparkingrestrictionwhenunloadingnewcarsto CountrysideVW/Saabifunloadingofcarsisconsideredparking.Furthermore,itshouldbe notedthatSection44-c-14)ofthecityordinancestatesthatthedeveloperofanyproject,other thansingleordoubledwelling,shalldothefollowingprovideon-siteloadingorunloadingspace whereneededsothatthepublicstreetsarenotusedforthispurpose. 3 Staffresearchedpriorcouncilrequirementsthatwouldhaveprohibitedtheunloadingoftransports onthefrontageroad.AtthelastCUPrevisionin2003,whenMr.Schmelzwasproposingthe parkingloteastofEmbers,staffwasrecommendingaconditiontoprohibiton-streetunloadingof cars.Thecouncilstruckthatconditionstatingthatstaffshouldstudytheloadingandunloading ofvehiclesconditionandbringrecommendationsbacktocouncil.Tothatend,staffhasasked PoliceChiefThomallaandChuckAhl,publicworksdirector,fortheirinputastowhatissuesthere havebeeninthelastfewyearsduetovehicletransportunloadingalongthefrontageroad. PoliceFindings ChiefThomallaresearchedthetraffic-accidentincidencegoingbackthrough2004.Hisfindings wereasfollows: Inrunning1180Highway36(CountrysideVW)fromFebruary14,2005untilthepresent,Ifounda totalof69callstoSchmelz.Ofthe69,threewerecrashes.Onewasahitandrunwhich occurredinthelot.Thesecondwasabicycliststruckbyavehicleleavingthelotandthethird wasunknown.Thereisnoindicationoftrucksunloadingbeinginvolved.Alsoinregardsto parkingcomplaints,duringthesametimeperiod,Ifoundone.Thatwasforthehandicapparking violationinthelot.Ialsoranthestreetstripandlookedformorecrashes.Obviously,withthe Highway36address,itcanbealittleconfusing,butsincethereisnocrossstreet,anycrash happeningadjacenttothebusinesswouldprobablybelistedunderthataddress. RegardingenforcementoftheNoParkingrequirement,vehicletransportscancomeandgo quicklyattimeswheretheirpresenceisnotnoticed.Iftheunloadingisnotprohibitedbythe CUP,howaboutpostingthefrontageroadastruckunloadingonlyorloadingzone?Ibelieve theNoParkingsignsaremoreaimedatkeepingMenardsoverflowfromparkingthere. TrafficAffects Mr.Ahlhadthefollowingcommentsregardingtrafficandvehicleunloadingonthefrontageroad. IagreewithChiefThomalla.Isupporttheuseofthefrontageroadsbythecardealersfor unloading.Webuildtheroadandaskthemtopayfortheroadsbasedupontheneedfor alternativeaccessthanusingtheshouldersormainroadforthispurpose.Inmyopinion,itisnot appropriatetoviewatemporaryusageoftheroadwayforbusinesspurposes(vehicleunloading) asaviolationoftheroadwaypostingforNoParking.Iknowtheplanningcommissionfelt differently,butitislikelythatthereasontherehasbeennoperceivedenforcementisthatthere hasnotbeenanactualproblemcreatedbythisactivity. Unlessthepolicefeeldifferently,Ithinkwe,asastaff,shouldviewthisasaminorissue. CONCLUSION On-StreetVehicleUnloading StaffagreeswithChiefThomallaandMr.Ahlintheirviewsonthisissue.Infact,thecitycouncil foundthematterinneedofstudyin2003ratherthansimplymakingarequirementtoprohibiton- streetvehicleunloading. 4 Ideally,alltraffic,parkingandunloadingactivitiesofabusinessshouldbehandledonthesite.In thiscase,however,thereisanestablishedbusinessthathasbeeninexistencesincethe1960s andthereisnospaceonsitetocreateroomforvehicle-transportunloadingwithoutalargeaffect ontheexistingsitelayoutandbusinessoperation. Thecitycouncilcouldrequirethat,shouldtheapplicantexpandhisbusinessontotheEmbers site,theyprovideanon-sitevehicle-transportunloadingspaceforthebusinessonthatproperty. Thiswouldmeetthecityordinancerequirement.Thecouncil,however,didnotmakethis requirementofMr.Schmelzin2003duringhislastparkinglotexpansionproposal.Ifthecouncil doesnotmakesucharequirementforon-siteunloading,thepropertywouldcontinuetobe considerednon-conforminginthatrespect. Itisstaffsviewthatsincetheaccidentreportsverifythattransportunloadingonthefrontageroad hadnotbeenatraffichazard,staffrecommendsthatallowingthisactivitybeallowedtocontinue. Weshouldcontinuetomonitorit,however,fromapoliceandtraffic-flowstandpoint. LandUsage Inconclusion,fromastandpointoflandusage,theproposedautomobiledealershipexpansion ontothislotisappropriate.Thecityshould,though,makesurethatelementssuchassite lighting,noisegenerationandaestheticsareproperlyaddressedduringtheplanreviewtomake surethatthereisnonegativevisualorsoundimpacttoanynearbyresident. DurationofCUP ThecityordinancelimitsthedurationofaCUPtotwoyears.Theordinancestatesthatthe projectmustbestartedwithinthefirstyearfollowingapproval,butthecitycouncilmayextend thatperiodforoneadditionalyear.Afterthattime,theCUPapprovalwillend. Inthiscase,theapplicantisnotreadyfordevelopment.Hejustneedstoknowhecanexpand ontothesiteifhebuysit.Itisreasonable,inthiscase,toextendthetimeallowedforthestartof constructiontwoadditionalyears.ThiswillgiveMr.Schmelzatotaloffouryearstohaveplans submittedfordevelopmentandtogetabuildingpermit.Afterthisfour-yearperiod,the conditionalusepermitwouldend. COMMISSIONACTION December4,2007:TheplanningcommissionrecommendedapprovalofthisCUPrevision,but raisedtheconcernsasdescribedabove.Thesewereregardingthecontinueduseofthefrontage roadforvehicle-transportunloadingandtrafficimpact. RECOMMENDATION Adopttheattachedresolutionapprovingaconditionalusepermitrevisionfortheexpansionofan autodealershipwithsalesandserviceontothepropertyat1200Highway36(currentlythe EmbersRestaurantproperty).Thisrevisionincorporatestheresolutionspreviouslyappliedtothe applicantscurrentsiteandhisfutureuseoftheEmbersRestaurantproperty.Thisapprovalis basedonthefindingsrequiredbycodeandsubjecttothefollowingconditions(additionsare underlinedanddeletionsarecrossedout): 5 PreviouslyRequiredCountrysideVolkswagenConditions 1.Allconstructionshallfollowthesiteplanapprovedbythecity.Thedirectorofcommunity developmentcityplanningstaffmayapproveminorchanges. 2.TheconstructionoftheproposedadditiontotheSaabbuildingmustbestartedwithinone yearofthecitycouncilapprovalortheapprovalforthisadditionshallend.Thecitycouncil mayextendthisdeadlineforoneyear. 3.Thereshallbenoautomobileaccess,exceptemergencyvehicles,toorfromDuluthStreet. 4.Automobilesshallonlybeparkedondesignatedpavedorengineeredporoussurfaces. 5.TheapplicantwillenterintoaformaleasementagreementwithSt.PaulRegionalWater ServicesandtheCityofMaplewoodwhichsatisfiesbothagenciesconditionsforaccessto thepublicutilityeasementsforwatermain(SPRWS)andsanitarystormsewer(Cityof Maplewood). 6.Thecitycouncilshallreviewthispermitinoneyear. ConditionsApplicabletotheCountrysideVolkswagen,butSpecifictothe1200Highway 36ExpandedSite(formerlyEmbersRestaurant) 7.Nobuildingpermitshallbeissuedfortheautodealershipexpansiononto1200Highway36 untiltheapplicantreceivescityapprovalofallrequiredplans. 8.Thisconditionalusepermitshallbereviewedbythecitycouncilinoneyearasrequiredby ordinance.Thecitycouncilmaygrantextensionsofthispermitforthecommencementofthis project.Normallyoneone-yearextensionispermittedbyordinance.Sincetheapplicanthas nospecificdesignplanspreparedatthistime,thecitycouncilmaygrantuptothreeone-year extensions,foratotaloffouryearsofpermitapproval,toallowtheapplicanttimetopresent plansforcityapproval.Ifthecityhasnotissuedabuildingpermit,orconstructionhasnot substantiallystartedbythattime,thispermitshallexpire. 9.Theprojectplansshallbedesignedtobesensitivetonearbyresidentialpropertiesinregards toaesthetics,lightingandnoise. 10.Thispermitallowstheuseofthissiteforaneworexpandedautomobiledealershipwithsales andmotor-vehicleservicewithoutdoormotor-vehiclesales. 6 CITIZENCOMMENTS Staffsurveyedthe32propertyownerswithin500feetofthissitefortheircomments.Ireceived fivereplies.Fourwereinfavorandoneneighborhadnocomment. InFavor Iamokwiththisiftheydoitinanenvironmentallyfriendlywaymaybeusingpervious pavementinsteadofconcrete.(Gearin,1255CopeAvenue) Noobjections.Keepusinformed.(RichardMiller,2303AtlanticStreet) Itseemsthemostlogicalthingtodo.BeinganeighboringhomeowneronLarkAvenueIhave neverbeenaffectedbyVWsoperations.GoodlucktoJohnSchmelzgettingtheconditional usepermitfromthecity.(DaveGoetzke,1209LarkAvenue) WehavenoproblemswiththeproposedconditionalusepermitfortheEmberssite.Thank youfortheinformation.(JohnLillie,KellerLakeAnimalHospital) 7 REFERENCEINFORMATION SITEDESCRIPTION Sitesize:1.33acres ExistingUse:TheEmbersRestaurant SURROUNDINGLANDUSES North:Highway36 South,EastandWest:CountrysideVolkswagenautodealership PLANNING LandUsePlan:M1(lightmanufacturing) Zoning:M1 APPLICATIONDATE WereceivedthecompleteapplicationforthisproposalonNovember8,2007.Statelawrequires thatthecitytakeactionwithin60daysofreceivingcompleteapplications.Thedeadlineforcity reviewwouldhavebeenJanuary7,2008. Staff,however,hasextendedthisreviewperiodanadditional60daysduetothemeeting schedulechangethathastakenplacebecauseoftheholidays.Thecitycouncilcancelledtheir December24,2007meeting,therefore,thesoonestthatthisrequestcouldbebroughttothe councilforreviewisJanuary14,2008whichisafterthereview-deadlinedate.Staffhasnotified theapplicantofthisreview-deadlineextensioninwriting. ThecitycouncilmustnowactontheproposalbyMarch8,2008. p:sec9\CountrysideMotorsCCReport108te Attachments: 1.CUPRevisionResolution 2.LocationMap 3.ZoningMap 4.SitePlan 5.ApplicantsletterdatedNovember8,2007 8 Attachment1 CONDITIONALUSEPERMITRESOLUTION WHEREAS,JohnSchmelz,ofCountrysideVolkswagen,Inc.,appliedforaconditionaluse permitrevisiontoexpandhisautomobilesalesandservicebusinessontotheEmbersRestaurant siteadjacenttohisproperty. WHEREAS,thispermitappliestotheCountrysideVolkswagen,Inc.,Automobile Dealershipat1180Highway36Eastandtotheexpandedsitelocatedat1200Highway36.The legaldescriptionis: ExistingDealershipLegalDescription:Thewest105.00feetoftheeast135.00 feetofthenorth30.00feetofBlock10,CliftonAdditionandvacatedstreet accruing. Theeast240.00feetofBlock15,CliftonAddition,exceptthesouth30.00feetlying westoftheeast135.00feetthereof.TogetherwiththatpartofvacatedCope Avenueaccruing. Theeast240.00feetofthatpartofBlock16,CliftonAddition,lyingsoutherlyof StateTrunkHighwayNumber36. Thewest110.00feetofthatpartofBlock17,CliftonAddition,lyingsoutherlyof StateTrunkHighwayNumber36. Thewest110.00feetofBlock14,CliftonAddition,togetherwiththatpartof vacatedCopeAvenueaccruing. Thewest225.00feetofeast255.00feetofBlock10,CliftonAddition,togetherwith thatpartofvacatedDuluthStreetaccruing,exceptthesouth174.00feetand exceptthenorth30.00feetthereof. Thatpartofeast114feetofthewest400feetofBlock17,lyingsouthofthe southerlyright-of-waylineofTrunkHighway36andtheeast114feetofthewest 400feetofBlock14,lyingnorthofthesouth128feet;andtheeast290feetofthe west400feetofthenorth98feetofthesouth128feetofBlock14,allinClifton Addition,RamseyCounty,Minnesota,subjecttoroads. ExpandedSiteLocatedat1200Highway36,East:ExE114FtandExS128Ft; TheE290FtofW400FtofBlks14&17LyingSofHwy36. (PropertyI.D.No09-29-22-41-0027) WHEREAS,thehistoryofthisconditionalusepermitisasfollows: 1.OnDecember4,2007,theplanningcommissionheldapublichearingtoreview thisrequest.Citystaffpublishedanoticeinthepaperandsentnoticestothe surroundingpropertyownersasrequiredbylaw.Theplanningcommissiongave everyoneatthehearingachancetospeakandpresentwrittenstatements.The 9 planningcommissionalsoconsideredreportsandrecommendationsofthecity staff. 2.Thecitycouncilreviewedthisproposalandconsideredtheplanningcommissions recommendationon_____________.Thecouncilalsoconsideredreportsand recommendationsofthecitystaffandthoseinattendance. NOW,THEREFORE,BEITRESOLVEDthatthecitycouncil_______theabove- describedconditionalusepermitrevisionbecause: 1.Theusewouldbelocated,designed,maintained,constructedandoperatedtobe inconformitywiththeCitysComprehensivePlanandCodeofOrdinances. 2.Theusewouldnotchangetheexistingorplannedcharacterofthesurrounding area. 3.Theusewouldnotdepreciatepropertyvalues. 4.Theusewouldnotinvolveanyactivity,process,materials,equipmentormethods ofoperationthatwouldbedangerous,hazardous,detrimental,disturbingorcause anuisancetoanypersonorproperty,becauseofexcessivenoise,glare,smoke, dust,odor,fumes,waterorairpollution,drainage,waterrun-off,vibration,general unsightliness,electricalinterferenceorothernuisances. 5.Theusewouldgenerateonlyminimalvehiculartrafficonlocalstreetsandwould notcreatetrafficcongestionorunsafeaccessonexistingorproposedstreets. 6.Theusewouldbeservedbyadequatepublicfacilitiesandservices,including streets,policeandfireprotection,drainagestructures,waterandsewersystems, schoolsandparks. 7.Theusewouldnotcreateexcessiveadditionalcostsforpublicfacilitiesorservices. 8.Theusewouldmaximizethepreservationofandincorporatethesitesnaturaland scenicfeaturesintothedevelopmentdesign. 9.Theusewouldcauseminimaladverseenvironmentaleffects. Approvalissubjecttocompliancewiththefollowingconditions(additionsareunderlined anddeletionsarecrossedout): PreviouslyRequiredCountrysideVolkswagenConditions 1.Allconstructionshallfollowthesiteplanapprovedbythecity.Thedirectorofcommunity developmentcityplanningstaffmayapproveminorchanges. 2.TheconstructionoftheproposedadditiontotheSaabbuildingmustbestartedwithinone yearofthecitycouncilapprovalortheapprovalforthisadditionshallend.Thecity councilmayextendthisdeadlineforoneyear. 3.Thereshallbenoautomobileaccess,exceptemergencyvehicles,toorfromDuluth Street. 10 4.Automobilesshallonlybeparkedondesignatedpavedorengineeredporoussurfaces. 5.TheapplicantwillenterintoaformaleasementagreementwithSt.PaulRegionalWater ServicesandtheCityofMaplewoodwhichsatisfiesbothagenciesconditionsforaccess tothepublicutilityeasementsforwatermain(SPRWS)andsanitarystormsewer(Cityof Maplewood). 6.Thecitycouncilshallreviewthispermitinoneyear. ConditionsApplicabletotheCountrysideVolkswagen,butSpecifictothe1200 Highway36ExpandedSite(formerlyEmbersRestaurant) 7.Nobuildingpermitshallbeissuedfortheautodealershipexpansiononto1200Highway 36untiltheapplicantreceivescityapprovalofallrequiredplans. 8.Thisconditionalusepermitshallbereviewedbythecitycouncilinoneyearasrequiredby ordinance.Thecitycouncilmaygrantextensionsofthispermitforthecommencementof thisproject.Normallyoneone-yearextensionispermittedbyordinance.Sincethe applicanthasnospecificdesignplanspreparedatthistime,thecitycouncilmaygrantup tothreeone-yearextensions,foratotaloffouryearsofpermitapproval,toallowthe applicanttimetopresentplansforcityapproval.Ifthecityhasnotissuedabuilding permit,orconstructionhasnotsubstantiallystartedbythattime,thispermitshallexpire. 9.Theprojectplansshallbedesignedtobesensitivetonearbyresidentialpropertiesin regardstoaesthetics,lightingandnoise. 10.Thispermitallowstheuseofthissiteforaneworexpandedautomobiledealershipwith salesandmotor-vehicleservicewithoutdoormotor-vehiclesales. TheMaplewoodCityCouncilapprovedthisresolutionon___________,2008. 11 DRAFT MINUTESOFTHEMAPLEWOODPLANNINGCOMMISSION 1830COUNTYROADBEAST,MAPLEWOOD,MINNESOTA TUESDAY,DECEMBER4,2007 I.CALLTOORDER ChairpersonFischercalledthemeetingtoorderat7:00p.m. II.ROLLCALL Vice-ChairpersonTusharDesaiPresent ChairpersonLorraineFischerPresent CommissionerHarlandHessPresent CommissionerGaryPearsonPresent CommissionerDaleTripplerPresent CommissionerJoeWaltonPresentat7:05p.m. CommissionerJeremyYarwoodPresent CommissionerRobertMartinPresent CommissionerJosephBoeserPresent StaffPresent:,Planner KenRoberts ShannFinwall,Planner ,SeniorPlanner TomEkstrand V.PUBLICHEARING a.ConditionalUsePermitRevisionSchmelzCountrysideMotors(1180-1200Highway36East) SeniorPlannerTomEkstrandpresentedthestaffreportforthisrequestforarevisiontothe conditionalusepermitforSchmelzCountrysideMotorsforapossiblebuildingexpansion. CommissionerTripplersaidhethoughtitwasaviolationoftheconditionsoftheirexisting conditionalusepermitfortransporttruckstoparkandunloadvehiclesontheserviceroadand thisconditionshouldeitherbeenforcedorremovedfromtheconditionalusepermit. CommissionerBoesersuggestedtheissueoftransportparkingontheserviceroadcouldbe addressedwhenreviewingthesiteplanfortheexpansion. Staffsuggestedaconditioncouldbeaddedtorequirethetransporttruckstounloadinthe parkinglotratherthanontheserviceroadoriftheserviceroadispostedfornoparkingthe policecouldissueaticket. CommissionerBoesernotedthereisnotaconditionintheexistingconditionalusepermitthat requirestheunloadingofvehiclestotakeplaceintheparkinglotratherthantheserviceroad. Mr.Boesersuggestedthecitymightaddthisconditiontothepermitatthetimeofexpansion. Staffproposedthisconditioncouldbeaddedtothisrequestandenforcedwhenthe redevelopmentplansaresubmitted. CommissionerPearsonsaidtheconditionalusepermitconditionsandrequirementsshouldbe consistentandappliedequallytoallautodealerships. PlanningCommission-2- Minutesof12-04-07 Theapplicant,JohnSchmelz,explainedthatthecitycouncilattheirreviewoftheexisting conditionalusepermitdiscussedtruckparkingontheserviceroad,butdidnotrequirea conditiontodisallowparkingontheroad.Mr.Schmelzsaidtheserviceroadwasrecently widenedandhebelievestheserviceroadhasagoodsafetyrecordwithfewproblems occurringthere.Mr.Schmelzsaidtheserviceroadissuehasnotbeenandshouldnotbea requiredconditionforhisexistingconditionalusepermit. Therewerenocommentsfromthepublic;thepublichearingwasclosed. CommissionerYarwoodsaidhesupportsaddingaconditiontotheconditionalusepermit revisiontoapplytoafutureexpansionofthebusinessthatwouldrequiretheunloadingof transportson-siteonly. CommissionerYarwoodmovedtoadopttheresolutionapprovingaconditionalusepermit revisionfortheexpansionofanautodealershipwithsalesandserviceontothepropertyat 1200Highway36(currentlyEmbersRestaurantproperty.)Thisrevisionincorporatesthe resolutionspreviouslyappliedtotheapplicantscurrentsiteandthefutureuseoftheEmbers Restaurantproperty.Thisapprovalisbasedonthefindingsrequiredbycodeandsubjecttothe followingconditions(additionsareunderlinedanddeletionsarecrossedout): 1.Allconstructionshallfollowthesiteplanapprovedbythecity.Thedirectorofcommunity developmentcityplanningstaffmayapproveminorchanges. 2.TheconstructionoftheproposedadditiontotheSaabbuildingmustbestartedwithinone yearofthecitycouncilapprovalortheapprovalforthisadditionshallend.Thecitycouncil mayextendthisdeadlineforoneyear. 3.Thereshallbenoautomobileaccess,exceptemergencyvehicles,toorfromDuluthStreet. 4.Automobilesshallonlybeparkedondesignatedpavedorengineeredporoussurfaces. 5.TheapplicantwillenterintoaformaleasementagreementwithSt.PaulRegionalWater ServicesandtheCityofMaplewoodwhichsatisfiesbothagenciesconditionsforaccessto thepublicutilityeasementsforwatermain(SPRWS)andsanitarystormsewer(Cityof Maplewood.) 6.Thecitycouncilshallreviewthispermitinoneyear. ConditionsApplicabletotheCountrysideVolkswagen,butspecifictothe1200Highway 36ExpandedSite(formerlyEmbersRestaurant) 7.Nobuildingpermitshallbeissuedfortheautodealershipexpansiononto1200Highway36 untiltheapplicantreceivescityapprovalofallrequiredplans. 8.Thisconditionalusepermitshallbereviewedbythecitycouncilinoneyearasrequiredby ordinance.Thecitycouncilmaygrantextensionsofthispermitforthecommencementof thisproject.Normallyoneone-yearextensionispermittedbyordinance.Sincetheapplicant hasnospecificdesignplanspreparedatthistime,thecitycouncilmaygrantuptothree one-yearextensions,foratotaloffouryearsofpermitapproval,toallowtheapplicanttime topresentplansforcityapproval.Ifthecityhasnotissuedabuildingpermit,orconstruction hasnotsubstantiallystartedbythattime,thispermitshallexpire. PlanningCommission-3- Minutesof12-04-07 9.Theprojectplansshallbedesignedtobesensitivetonearbyresidentialpropertiesin regardstoaesthetics,lightingandnoise. 10.Thispermitallowstheuseofthissiteforaneworexpandedautomobiledealershipwith salesandmotor-vehicleservicewithoutdoormotor-vehiclesales. 11.Theloadingandunloadingofvehiclesshalltakeplaceontheapplicantsproperty. CommissionerDesaisecondedAyesBoeser,Desai,Fischer,Hess,Pearson, Trippler,Walton,Yarwood NaysMartin Themotionpassed. CommissionerMartinsaidhisnayvotereflectshisobjectiontoproposedCondition11without havinganengineeringevaluationortrafficstudyforthefrontageroad. ItemL-2 MEMORANDUM TO:GregCopeland,CityManager FROM:KarenGuilfoile,CityClerk DATE:January7,2008 RE:2008CityCouncilAppointments AtitsfirstmeetingoftheyeartheCityCouncilofficiallymakesannualappointmentstoboards, commissionsandorganizationsofwhichtheCityisamemberandtothosewhoserveatthepleasureof theCouncil.Thefollowingappointmentsareforyourconsideration. Appointment2007Appointments2008Appointments CityAttorney H.AlanKantrudAppointmentmadeperRFP Knaack&KantrudexpiresonSeptember11,2008 ProsecutingAttorney H.AlanKantrudAppointmentmadeperRFP Knaack&KantrudexpiresonSeptember11,2008 HumanResourcesAttorney ChuckBethelAppointmentmadeperRFP Bethel&AssociatesexpiresonSeptember11,2008 ActingMayor *RebeccaCave *Rotationofactingmayors: 2005WillRossbach,2006KathleenJuenemann,2007RebeccaCave DataComplianceOfficers: ResponsibleAuthorityKarenGuilfoile CityPersonnelOfficerTerryRameaux CityLawEnforcementOfficerDavidThomalla OfficialNewspaper MaplewoodReview PioneerPress(Alternate) CommunityDesignReviewBoard DianaLongrie TomEkstrand(StaffRepresentative) ndth (2&4Tuesday7:00p.m.) Environment&Natural KathleenJuenemann ResourcesCommission DuWayneKonewko(StaffRepresentative) st (1WednesdayoftheMonth) HistoricalPreservation DianaLongrie Commission PaulineStaples(StaffRepresentative) rd (3Thursdayat7:00p.m.) MaplewoodCommunity OutreachCommittee KarenGuilfoile Parks&Recreation RebeccaCave Commission DuWayneKonewko(CIP&Maintenance)DuWayneKonewko PaulineStaples(RecreationPrograms)DougTaubman rd (3Wednesdayat7:00p.m.) PlanningCommission WillRossbach KenRoberts(StaffRepresentative) strd (1&3Tuesdaysat7:00p.m.) PoliceCivilServiceCommission ErikHjelle TerrieRameaux (MeetsasNeeded) 800MHzRepresentative KathleenJuenemann WillRossbach(Alternate) FireReliefAssociation DianaLongrie ReliefBy-LawsrequireMayorRobertMittet(StaffRepresentative) tobememberoftheBoard Housing&Redevelopment RebeccaCave Authority TomEkstrand(StaffRepresentative)TomEkstrand nd (2Wednesdayat7:00p.m.) JointIceArenaBoard ErikHjelle RebeccaCave MunicipalLegislativeCommission DianaLongrie RebeccaCave(Alternate) (Monthly,Wed.11:30a.m.1:00p.m.) N.E.S.T WillRossbach DianaLongrie (FirstTuesday@7:30p.m.) ThePartnership ErikHjelle MikeShortreed(StaffRepresentative) RamseyCountyLeague KathleenJuenemann ofLocalGovernments WillRossbach(Alternate) Ramsey/Washington KimFacile SuburbanCableCommission RebeccaCave(Alternate) RushLineCorridor WillRossbach DianaLongrie ChuckAhl(StaffRepresentative) SuburbanAreaChamber DianaLongrie ofCommerce SuburbanRateAuthority DianaLongrie (Firstmonthofquarter) St.PaulWaterUtility WillRossbachNoActionRequired BoardofCommissioners ItemL-3 MEMORANDUM TO:GregCopeland,CityManager FROM:KarenGuilfoile,CityClerk DATE:January7,2008 RE:CouncilRulesofProcedureforCityCouncilandCouncilMeetings Introduction The CityCouncilRulesofProcedureforCityCouncilandCouncilMeetings isreviewed annuallyforanychangesandorrequestedupdates. Acopyofthemanualwasdistributedtoallcouncilmembersandcouncilmember-elect Nephewforinputandconsiderationandnosuggestedchangeswerereceived. F.OrderofBusiness CityManagerCopelandsuggestedaminorchangetomoving AppointmentsandPresentationstofollowtheApprovalofAgendatoaccommodate individualsthatarepresentatthemeetingforthepurposeofbeingrecognizedbythecity council. Recommendation InstructstafftomakechangesasdecidedbyCouncil. Revised2007 CityofMaplewood RulesofProcedure forCityCouncil andCouncilMeetings Revised2007 CITYOFMAPLEWOOD RULESOFPROCEDURE FORCITYCOUNCILMEETINGS TABLEOFCONTENTS PAGE Section1Meetings......................................................................................................1 Section2AgendaforRegularMeetingsandCouncilManagerWorkshop................3 Section3LimitationonCouncilAction....................................................................3 Section4Minutes........................................................................................................4 Section5DutiesofthePresidingOfficer....................................................................4 Section6RulesofDebate...........................................................................................4 Section7AddressingtheCouncil...............................................................................5 Section8GeneralRulesofOrder...............................................................................5 Section9DecorumanditsEnforcement..5 Section9RulesofCivilityforOurCommunity.........................................................6 Section10Ordinances,Resolutions,MotionsandReports..........................................6 Section11ConductofCityEmployeesatCouncilMeetings.......................................7 Section12Waiver.........................................................................................................7 Section13Adjournment................................................................................................7 Section14CouncilAdministrativePolicies...........................................................8&9 Revised2007 Section1 MEETINGS A.Regular TheCityCouncilshallholdregularmeetingsonthesecondandfourthMondaysof eachmonthat7:00p.m.,providedthatwhenthedayfixedforanyregularmeeting fallsonadaydesignatedbylawasalegalholiday,suchmeetingshallbeheldatthe samehouronthenextsucceedingTuesday,notaholiday,unlessauthorizedbythe CityCouncil. B.Special TheMayororanytwomembersoftheCouncilbywritingfiledwiththeCityClerk maycallaspecialmeeting.Aspecialmeetingisameetingthatisheldatatimeor locationdifferentfromthatofaregularmeeting. Thecitywillpostwrittennoticeofaspecialmeetingontheprincipalbulletinboard, locatedattheentranceofcityhall.Thenoticewillstatethedate,time,placeand purposeofthemeeting.Thecityclerkofficewillmailnoticeofthespecialmeetingto allcouncilmembersatleastonedaybeforethemeeting. Incalculatingthenumberofdaysforprovidingnotice,thefirstdaythatthenoticeis givenwillnotbecountedandthelastofthenoticewillbecounted.Ifthelastdayisa Saturday,Sundayoralegalholiday,thatdayisomittedfromthecalculationandthe followingdayisconsideredthelastday,unlessithappenstobeaSaturday,Sundayor alegalholiday. Exceptfortrivialmatters,businesstransactedataspecialmeetingshallbelimitedto thatmentionedinthecall.Emergencymeetingsmaybecalledatanytimeproviding allmembersoftheCouncilsignwaiversofnoticetosuchmeetingandsaidwaivers shallbefiledwiththeCityClerk. EmergencyMeetings Anemergencymeetingisaspecialmeetingtodealwitha matterthatrequiresimmediateconsiderationofthecitycouncil.Postedorpublished noticeofanemergencymeetingisnotrequired.However,thecitymustmakeagood faithefforttonotifyeachnewsmediumthathasfiledawrittenrequestfornotice. Noticemustbegivenbytelephoneoranyothermethodtonotifymembersofthecity council.Thenoticemustincludethesubjectofthemeetings. C.Place AllmeetingsshallbeheldintheCouncilChambersoftheMaplewoodCityMunicipal Buildingunlessthereisapostedand/orpublishednoticedesignatinganotherlocation. 1 Revised2007 D.PresidingOfficers TheMayorshallpresideatallmeetingsoftheCouncil.IntheabsenceoftheMayor, theActingMayorshallpreside.Intheabsenceofboth,theCouncilmembersshall electoneoftheirmembersastemporarychairperson. E.Quorum ThreemembersoftheCouncilshallconstituteaquorumatanymeetingoftheCouncil, butasmallernumbermayconvenefromtimetotime. F.OrderofBusiness Atthehourappointedformeeting,themembersshallbecalledtoorderbytheMayor orinhis/herabsencebytheActingMayor.Upontheappearanceofthequorum,the Councilshallproceedtobusinesswhichshallbeconductedintheestablishedorder: A.CalltoOrder B.PledgeofAllegiance C.RollCall D.ApprovalofAgenda E.ApprovalofMinutes G.AppointmentsandPresentations H.PublicHearings I.VisitorPresentations J.ConsentAgenda K.AwardofBids L.UnfinishedBusiness M.NewBusiness N.CouncilPresentations M.AdministrativePresentations O.Adjournment G.Curfew Noadditionalagendaitemwillbediscussedafter11:00p.m.Meetingsadjourned underthispolicywillbecontinuedonthenextThursdayat5:00p.m.Thecontinued meetingwillbeginatthepointontheagendawheretheadjournmentoccurred.No newitemswillbeaddedtothecontinuedmeetingagenda.AmajorityoftheCouncil mayextendthemeetingbeyondthe11:00p.m.curfew. H.FirstRegularMeetingoftheYear AtthefirstregularCouncilmeetinginJanuaryofeachyear,theCouncilshall(1) designatetheofficialnewspaper,(2)chooseanActingMayoronarotatingbasisfrom 2 Revised2007 themembershipoftheCouncilwhoshallperformthedutiesoftheMayorduringthe disabilityorabsenceoftheMayor,and(3)makeotherannualappointmentsas required. Section2 AGENDAFORREGULARMEETING A.AllmatterstobesubmittedtotheCouncilshallbefilednolaterthan12:00noonon theMondaypriortotheMondayCouncilmeetingatwhichconsiderationisdesired, andshallbedeliveredtotheCityManager,orinhis/herabsence,theCityClerk.In unusualcircumstancesandwhenthematterdoesnotrequireinvestigation,anitem maybeacceptedafterthedeadlineupontheapprovaloftheCityManager. B.Exceptfortrivialmatters,noitemorbusinessshallbeconsideredforactionbythe Council,whichdoesnotappearontheagendaforthemeeting,exceptanitemof urgentbusiness,whichrequiresimmediateactionandissodeterminedbyamajorityof theCouncil.TheCouncilwillhearallreasonablecitizenpetitions,requestsand statements;however,suchitemswhichdonotspecificallyappearontheagendashall bedeferredtoafuturemeetingformorecarefulconsiderationandstudyifCouncil action,otherthanfiling,isrequiredorrequested. TheMayorandeachCouncilmembershallbeprovidedwithacopyoftheagenda, minutesofthepreviousmeeting,anyotherreportsandinformationpertinenttothe unless agendaatleastforty-eight(48)hourspriortoeachregularCouncilmeeting authorizedbytheCityManager. NomattermaybesubmittedforCouncilactionbyanyadministrativeofficial, departmenthead,oremployeeunlessithasfirstbeenpresentedtotheCityManager forinclusionontheagenda. AGENDAFORCOUNCILMANAGERWORKSHOP A.AllmatterstobesubmittedfortheCouncilManagerWorkshopshallbefilednolater that12:00noonontheMondaypriortotheWorkshopandshallbedeliveredtothe CityManager,orinhis/herabsence,theCityClerk.Workshopsareheldat6:00p.m. priortoregularlyscheduledCouncilmeetings.TheCouncilManagerWorkshopis designedtolookin-depthintoupcomingissues,interviewingcommissionandboard members,andmeetinganddiscussingissueswithothercivicleaders.Council ManagerWorkshopisaregularlyscheduledmeeting. 3 Revised2007 Section3 LIMITATIONONCOUNCILACTION TheCouncilshallonlytakeactionatregularlyscheduledmeetings,orspecialmeetings,called pursuanttoSection1,unlessallCouncilmembersarepresentatthetimetheactionistaken. Regularmeetingsdonotincludemeetingswithpublicbodiesinjointorcooperativesessions.All Councilactionsshallconformtotherequirementsoftheopenmeetinglaw. Section4 MINUTES A.TheCityClerkorActingCityClerkshallkeeparecordofallregularCouncil meetings. B.UnlessareadingoftheminutesofaCouncilmeetingisrequestedbyamemberofthe Council,suchminutesmaybeapprovedwithoutreadingifeachmemberhas previouslybeenprovidedacopy. C.TheCouncilmay,bymotioncarriedbyamajorityvote,amendtheminutes.Such amendingmotionshallbecomeapartoftheminutesofthesubsequentmeeting. Section5 DUTIESOFTHEPRESIDINGOFFICER ThePresidingOfficershallpreservestrictorderanddecorumatallmeetingsoftheCouncil. He/SheshallstateeveryquestioncomingbeforetheCouncil,announcethedecisionoftheCouncil onallsubjects,anddecideallquestionsororder;subjecthowever,toanappealtotheCouncilin whicheventamajorityvoteoftheCouncilshallgovernandconclusivelydeterminesuchquestions oforder.He/Sheshallvoteonallquestionsandonarollcallvoterotatetheorderinwhichvotes arecast. Section6 RULESOFDEBATE A.TheMayor,orotherPresidingOfficer,maymove,secondanddebatefromthechair, subjectonlytosuchlimitationsofdebateasarebytherulesimposedonallmembers andshallnotbedeprivedofanyoftherightsandprivilegesofaCouncilmemberby reasonofhisactingasthePresidingOfficer. B.Everymemberdesiringtospeakshalladdressthechair,anduponrecognitionbythe PresidingOfficershallconfinehimself/herselftothequestionunderdebateavoiding allpersonalitiesandindecorouslanguage. C.Amember,oncerecognized,shallnotbeinterruptedwhenspeakingunlessitistocall him/hertoorderortovoteonamotiontocloseadebate,orashereinotherwise 4 Revised2007 provided.Ifamember,whilespeaking,isruledoutoforder,themembershallcease speakinguntilthequestionoforderisdeterminedandifinorder,he/sheshallbe permittedtoproceed. D.AmotiontoreconsideranyactiontakenbytheCouncilmustbemadeatthemeetingat whichsuchactionwastakenoratthenextregularmeetingoftheCouncilandmustbe madebyamemberoftheCouncilwhovotedwiththeprevailingside.Providedsuch motiontoreconsiderispassed,thenthepartiesentitledtonoticeontheoriginalaction shallbenotified,andthereconsiderationoftheactionshallbetakenatthenextregular meetingfollowingpassageofthemotiontoreconsider. E.ACouncilmembermayrequest,throughthePresidingOfficer,theprivilegeofhaving anabstractofhis/herstatementonanysubjectunderconsiderationbytheCouncil,or thereasonforthemember'sdissentfromorsupportofanyactionoftheCouncil, enteredintheminutes. Section7 ADDRESSINGTHECOUNCIL AnypersondesiringtoaddresstheCouncilshallfirstsecurethepermissionofthePresidingOfficer. EachpersonaddressingtheCouncilshallgivehis/hernameandaddressinanaudibletoneforthe records,andunlessfurthertimeisgrantedbythePresidingOfficer,shalllimithisaddresstofive(5) minutes.AllremarksshouldbeaddressedtotheCouncilasabodyandnottoanymember.No personshallbepermittedtoenterintoanydiscussion,eitherdirectlyorthroughamemberofthe Council,withoutthepermissionofthePresidingOfficer.NoquestionshallbeaskedaCouncil memberoranymemberoftheAdministrativeStaffexceptthroughthePresidingOfficer. Section8 GENERALRULESOFORDER Robert'sRulesofOrderandRobert'sParliamentaryLawshallbeacceptedasanauthorityon parliamentarypracticeonmattersnotspecificallycovered,andincaseofaconflicttheserulesshall govern. Section9 DECORUMANDITSENFORCEMENT TheCouncilmembers,whiletheCouncilisinsession,mustpreserveorderanddecorum,anda membershallneither,byconversationorotherwise,delayorinterrupttheproceedingsorthepeace oftheCouncil,nordisturbanymemberwhilespeakingorrefusetoobeytheordersoftheCouncil oritsPresidingOfficer,exceptasotherwisehereinprovided. 5 Revised2007 RULESOFCIVILITYFOROURCOMMUNITY FollowingaresomerulesofcivilitytheCityofMaplewoodexpectsofeveryoneappearingat CouncilMeetings-electedofficials,staffandcitizens.Itishopedthatbyfollowingthesesimple rules,everyonesopinionscanbeheardandunderstoodinareasonablemanner.Weappreciatethe factthatwhenappearingatCouncilmeetings,itisunderstoodthateveryonewillfollowthese principles:Showrespectforeachother,activelylistentooneanother,keepemotionsincheckand userespectfullanguage. Section10 ORDINANCES,RESOLUTIONS, MOTIONSANDREPORTS A.Ordinances,resolutions,andothermattersorsubjectsrequiringactionbytheCouncil shallbeintroducedandsponsoredbyamemberoftheCouncil,exceptthattheCity ManagerorAttorneymaypresentordinances,resolutionsandothermattersorsubjects totheCouncil. B.EveryordinanceandresolutionshallbepresentedinwritingataCouncilmeeting; providedhowever,thatthereadingofanordinanceorresolutionmayberequested witha4/5vote.Uponthevoteonordinances,resolutionsandmotions,theayesand naysshallberecorded.ThevoteshallbebyrollcallofallmembersoftheCouncilas providedunderDUTIESOFTHEPRESIDINGOFFICERinthisresolution.A majorityvoteofallmembersoftheCouncilshallberequiredforthepassageofall ordinances,motionsandresolutionsexceptasotherwiseprovidedbylawandexcept thatamendmentstothecomprehensiveplanandzoningordinanceshallrequireatleast four(4)votesinfavor. C.Everyordinance,otherthanemergencyordinances,shallhavetwopublicreadingsas providedinSubsection(B)ofthisSection,andatleastfourteen(14)daysshallelapse betweenthefirstreadingorwaiverthereofandthesecondreadingorwaiverthereof. D.Anemergencyordinanceisanordinancenecessaryfortheimmediatepreservationof thepublicpeace,health,morals,safetyorwelfareinwhichtheemergencyisdefined anddeclared,passedbyarollcallvoteofatleastfour(4)membersoftheCouncil,as recordedbyayesandnays.Noprosecutionshallbebasedupontheprovisionsofany emergencyordinanceuntilthesamehasbeenfiledwiththeCityClerkandpostedina conspicuousplaceintheCity,andtwenty-four(24)hoursaftersuchfilingandposting shallhaveelapsedoruntiltheordinancehasbeenpublished,unlesstheperson, persons,firmsorcorporationschargedwithviolationsthereofshallhavehadnoticeof thepassagethereofpriortotheactoromissioncomplainedof. E.Inthecaseoflengthyordinances,orordinanceswhichincludechartsormaps,ifthe citycouncildeterminesthatpublicationofthetitleandasummaryofanordinance wouldclearlyinformthepublicoftheintentandeffectoftheordinance,thecouncil 6 Revised2007 maybyafour-fifthsvoteofitsmembersdirectthatonlythetitleoftheordinanceanda summarybepublished,conformingtoStateStatute,withnoticethataprintedcopyof theordinanceisavailableforinspectionbyanypersonduringregularofficehoursat theofficeofthecityclerk. Section11 CONDUCTOFCITYEMPLOYEES ATCITYCOUNCILMEETINGS A.TheCityManagermaytakepartinthediscussionsoftheCityCouncilandmay recommendtotheCouncilsuchmeasuresashe/shemaydeemnecessaryforthe welfareofthepeopleandefficientadministrationoftheaffairsoftheCity.TheCity Managershallhavealltherights,powersanddutiesprescribedbyMinnesotaStatutes inregardthereof;however,itisrecognizedthattheCityCouncilisthepolicy-making bodyfortheCityandtheCityManagershallconfinehis/herdiscussionatCouncil meetingstostatementsoffact,recommendationsbasedonhisknowledgeand experienceandexplanationsofthereasonsforthesame,andanymatterspertainingto administration. B.NoCityemployee,otherthantheCityManagerorAttorney,shallenterinto discussionsoftheCityCouncilexcepttoanswerquestionsdirectedtosuchemployee, ortopresentfactualinformation. C.TheaboveregulationsofCityemployeesshallnotbeconstruedtolimittheappearance beforetheCityCouncilofanyCityemployee,whensuchappearanceismadeasa taxpayerormemberofthepublic,fororagainstsomeparticularissueunderdiscussion bytheCouncilwhensuchemployeehasaninterestintheoutcomethereof. Section12 WAIVER BymajorityvoteofallCouncilmembers,theserulesmaybewaived. Section13 ADJOURNMENT Amotiontoadjournshallalwaysbeinorderanddecidedwithoutdebate. 7 Revised2007 Section14 COUNCILADMINISTRATIVEPOLICIES A.Administrative Staffreportsormemorandumsregardinganyproperty,includingCity- ownedproperty,shouldincludethestreetaddressandalocationmap. Allappointeestocommissions,boards,etc.,aretoappearbeforetheCouncil andareratifiedbycouncilvote. AllmaterialreceivedatCityHallthatwillrequireCityCouncilactionshall bedatestampedontheoriginal. B.InternalRulesofCouncil Appearances Whenanapplicanthasrequestedapublichearinganddoesnotattendthe meeting,theitemmaybetableduntiltheapplicantcanappear. ProceduralRules WhenaCouncilmemberisabsentfromameetingwhereafour-fifth's(4/5) voteisrequired,theitemmaybetableduntilafullCouncilispresent. WhenaCouncilmemberisgoingtobeabsentwhenanAgendaitemthat theyareinterestedinisscheduled,theymayaskfortheitemtobetabled untiltheyreturn,buttherequestmustbeapprovedbytheCityCouncil. ItemsintroducedduringCouncilPresentationsataCouncilmeetingcanbe handledinseveralways,dependingonthedirectionoftheCityCouncil: a.ByamajorityvoteoftheCityCouncil,theitemshallbeplaced onanagendaofadesignatedfuturemeeting;or b.DirectedbyaconsensusoftheCityCouncil,staffwill researchtheitemandsubmitareporttotheCityManagerfor distributiontotheCityCouncilassoonaspossible;or c.TheCityManagermayhandletheitemadministrativelywithout anyfurtheractionbytheCouncil. 8 Revised2007 C.LandUseMatters Whenasubstantivechangeismadetoapreviouslyapproveddevelopment siteplan,thechangeshallbesubmittedtoCouncil. D.OtherMatters Councilaudiotapesshallberetainedforoneyear. ApermitfeeforaneventsponsoredbytheCitymaybewaivedbytheCity Manager. TheCity,atthediscretionoftheCityManager,canallowthebuildingtobe closedearlyonthedaybeforeChristmasandthedaybeforeNewYears. Commercialandmultiple-dwellingtrafficshouldnotbedirectedthrough single-dwellingneighborhoods,unlessthereisnoreasonablealternative. 9 Agenda Item L4 AgendaItemN1 Memorandum To: GregCopeland,CityManager From: BobMittet,FinanceandAdministrationManager Date: January3,2008 Re: ResolutionofIssueswithSaleofDispatchEquipment AttheDecember27,2007SpecialCityCouncilMeeting,questionswereraisedoverthe handlingofthetransactionsassociatedwiththesaleofthedispatchequipmentto RamseyCountyfor$156,000andthemonthlybillingsfromRamseyCountyfordispatch servicesperformedfromJune1,2007throughDecember31,2007. IhavespokenwithrepresentativesfromRamseyCountyinvolvedindispatch,property andfinanceandhaveagreedontheendofyearsteps. TheMaplewoodFinanceDepartmenthasissuedaninvoicetoRamseyCountyfor $156,000.00,theamountspecifiedintheJointPowersAgreementdatedin2005 betweenRamseyCountyandMaplewood.Lt.RabbetthasprovidedtheFinanceDept withRamseyCountysinvoicesfordispatchservicesforthepast7months.Acheckis inprocessforpaymentof$127,035.44(7mosx$18,147.92)andwillbemailedto RamseyCountywithournextdisbursementsonTuesday,January8,2008. OncewereceivepaymentfromRamseyCountyfor$156,000,titleintheequipmentwill transferaspertheJointPowersAgreement.