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Home My WebLink About08-28-2008 Continuation of Meeting 08-25-08MINUTES MAPLEWOOD CITY COUNCIL Continuation of the August 25, 2008 Council Meeting Thursday, August 28, 2008 AT 5:00 P.M. Council Chambers Meeting No. 22-08 'Items that are stricken were heard August 25, 2008 A. B C D. E. CALL TO ORDER Mayor Longrie called the meeting to order at 5:00 p.m. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present at 5:30 p.m. John Nephew, Councilmember Present Will Rossbach. Councilmember Present ADMINISTRATIVE PRESENTATIONS 1. Announce Special Meeting on Friday, August 29, 2008, at 5:00 p.m. COUNCIL PRESENTATIONS 1. State Fair Exhibit -Mayor Longrie (added to the agenda 8-25-08) 2. White Bear Lake Police Department (added to the agenda) 3. Rush Line Corridor- Mayor Longrie (added to the agenda 8-25-08) 4. Dead Grass -Councilmember Nephew (added to the agenda 8-25-08) 5. Comp Plan in the South Leg -Councilmember Nephew (added to the agenda 8-25-08) UNFINISHED BUSINESS 1. Acceptance of Comprehensive Annual Financial Report, Presentation from Auditor and Presentation from Staff a. Acting City Manager, Chuck Ahl introduced the agenda item. b. Andy Hering, HLB Tautges Redpath, Ltd., 4810 White Bear Parkway, White Bear Lake, addressed and answered questions of the council. c. David Mol, HLB Tautges Redpath, Ltd. addressed and answered questions of the council. d. Finance Director, Bob Mittet gave the presentation. Councilmember Juenemann moved to approve the 2007 Comprehensive Annual Financial Report. Seconded by Mayor Longrie. Ayes -All The motion passed. The city council took a recess at 7:30 p. m. The council reconvened at 7:40 p.m. Consider Adoption of 2009-2013 Capital Improvements Plan a. Acting City Manager, Chuck Ahl gave the report. August 28, 2008 City Council Meeting Minutes A Continuation of August 25, 2008 City Council Meeting Councilmember Hjelle moved to adopt the 2009-2013 Capital Improvement Plan as proposed by the staff on June 9, 2008. Option #1 would be the option not included in the CIP: Street Project Delays and Deferrals which would reduce the overall CIP by a total of $11,707,000 with bonding being reduced by $9,458,500 and general obligation debt by $3,628,000. (Under the project description TIF may be a tool for use in qualifying projects and goes in as deferral to a developer of special assessments of the public improvement project. Acting City Manager Ahl read aloud some wording that could be included in the motion. Mayor Longrie made the friendly amendment to accept the wording that Mr. Ahl stated. Under the project description, TIF may be a tool for use in qualifying projects and goes in as deferral to a developer of special assessments of the public improvement project. (Mayor Longrie asked Mr. Ahl if he had included qualifying projects. He answered yes). This was accepted by both Councilmembers Hjelle and Nephew Seconded by Councilmember Nephew. Ayes -All The motion passed. NEW BUSINESS 9n~^'.e~nta~~~,~,.•~^~6iqua~6isease - Ba.,~^'~,a-°~^^'ser~ewej~.^:ew 6iseasel{Vl~.:,ase~ n^^^.,-T^~~^~^ (Heard on August 25, 2008) Carsgrove Meadows Area Improvements, City Project 08-10, Resolution Ordering Preparation of Feasibility Study a. Assistant City Engineer, Michael Thompson gave the report. Councilmember Hjelle moved to Approve the Resolution Ordering the Preparation of the Feasibility Study for the Carsgrove Meadows Area Street Improvements, City Project 08-10. RESOLUTION 08-08-122 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Carsgrove Meadows Area Streets, City Project 08-10, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $80,000 are appropriated to prepare this feasibility report. Approved this 28~h day of August 2008. August 28, 2008 City Council Meeting Minutes A Continuation of August 25, 2008 City Council Meeting Mayor Longrie made a friendly amendment to reduce the feasibility study funds from $80, 000 to $50, 000. If it takes additional funds staff can come back to the council for approval. Councilmember Hjelle said as the person who made the motion he approved $80, 000 for this project study, he only wanted accountability for the study in the end. The friendly amendment failed. Seconded by Councilmember Rossbach. Ayes -Councilmember Hjelle Juenemann, Nephew & Rossbach -Mayor Longrie The motion passed. County Road C Area Street Improvements, City Project 08-11, Resolution Ordering Preparation of Feasibility Study a. Assistant City Engineer, Michael Thompson gave the report. b. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. Councilmember Hjelle moved to Approve the Resolution Ordering Preparation of Feasibility Study for the County Road C Area Street Improvements. RESOLUTION 08-08-123 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the County Road C Area Streets, City Project 08-11 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $80,000 are appropriated to prepare this feasibility report. Approved this 28~h day of August 2008. Seconded by Councilmember Juenemann. Ayes - Councilmembers Hjelle, Juenemann, Nephew, & Rossbach Nav -Mayor Longrie August 28, 2008 City Council Meeting Minutes A Continuation of August 25, 2008 City Council Meeting The motion passed. 4. Castle Avenue Improvements, City Project 08-12, Resolution Ordering Preparation of Feasibility Study a. Assistant City Engineer, Michael Thompson gave the report. b. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. Councilmember Hjelle moved to Approve the Resolution Ordering the Preparation of the Feasibilitv Study for the Castle Avenue Improvement, City Proiect 08-12. RESOLUTION 08-08-124 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to Castle Avenue, City Project 08-12, and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he/she is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $30,000 are appropriated to prepare this feasibility report. Approved this 28~h day of August. Seconded by Councilmember Nephew. Ayes -All The motion passed. 5. White Bear Avenue Improvements (Radatz to County Road D), City Project 08-13, Resolution Ordering Preparation of Feasibility Study a. Assistant City Engineer, Michael Thompson gave the report. b. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the council. Councilmember Hjelle moved to Approve the Resolution Ordering the Preparation of the Feasibilitv Study for the White Bear Avenue Improvements, City Proiect 08-13. RESOLUTION 08-08-125 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to White Bear Avenue, City Project 08- 13, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, August 28, 2008 City Council Meeting Minutes A Continuation of August 25, 2008 City Council Meeting NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city's consultant, Kimley-Horn and Associates, Inc., for study and it is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective, and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $29,700 are appropriated to prepare this feasibility report. Approved this 28~h day of August 2008. Seconded by Councilmember Juenemann. Ayes - Councilmembers Hjelle, Juenemann, Nephew, & Rossbach -Mayor Longrie The motion passed. Direction on Destruction of City Records (WAS TABLED AUGUST 25, 2008, UNTIL SEPTEMBER 8, 2008.) Request a Council Recommendation on Zebra Mussel and Other Invasive Species Management Report by St. Paul Regional Water Services a. Deputy Director of Public Works, DuWayne Konewko gave the report. b. City Attorney, Alan Kantrud addressed and answered questions of the council. Councilmember Juenemann moved to Approve the City Council to send a recommendation to the St. Paul Water Board for their September 9 board meeting which states that the draining of water which may contain zebra mussels or other invasive species from St. Paul Regional Water Service's conduits into drainage ways which will enter Maplewood's lakes and streams is unacceptable and that the St. Paul Regional Water Services should work with the Department of Natural Resources on long-term solutions to the spread of invasive species through water operations. Seconded by Councilmember Hjelle. Ayes -All The motion passed. 8. Approval of Claims Councilmember Hjelle moved to deny Approval of Claims. The motion failed for a lack of second. August 28, 2008 City Council Meeting Minutes A Continuation of August 25, 2008 City Council Meeting Councilmember Juenemann moved Approval of Claims. ACCOUNTS PAYABLE: $ --------------- No Checks Written this Week. AP Employee on Vacation. $ 3,667,127.02 Disbursements via debits to checking account Dated 08/01/08 thru 08/19/08 $ 1,367,127.02 Checks # 76176 thru # 76264 Dated 08/04/08 thru 08/19/08 $ 300,581.74 Disbursements via debits to checking account Dated 08/08/08 thru 08/15/08 $ 5,334,493.92 Total Accounts Payable PAYROLL $ 486,824.89 Payroll Checks and Direct Deposits dated 08/01/08 $ 3,609.46 Payroll Deduction check #1005674 thru #1005675 dated 08/01/08 $ 490,434.35 Total Payroll $ 5.824.928.27 GRAND TOTAL Seconded by Councilmember Nephew. Ayes -Mayor Longrie, Councilmembers Juenemann, Nephew & Rossbach -Councilmember Hjelle The motion passed. G. CONSENT AGENDA 1. Lawful Gambling License -White Bear Lake Basketball Association Councilmember Juenemann moved to approve the Lawful Gambling Resolution for the White Bear Lake Basketball to Operate at Broadway Pizza at 1900 County Road D East, Maplewood. LAWFUL GAMBLING LICENSE RESOLUTION 08-08-126 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the White Bear Lake Basketball to operate at Broadway Pizza, located at 1900 County Road D East, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. August 28, 2008 6 City Council Meeting Minutes A Continuation of August 25, 2008 City Council Meeting FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Hjelle. Ayes -All The motion passed. 2. Temporary Gambling Permit and Fee Waiver- Church of St. Jerome's Councilmember Juenemann moved to approve the Temporary Gambling Permit and Fee Waiver for the Church of St. Jerome's at 380 Roselawn Avenue East Maplewood. RESOLUTION 08-08-128 Temporary Gambling Permit and Fee Waiver Church of St. Jerome's BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary gambling permit for lawful gambling is approved for the Church of St Jerome's, 380 E. Roselawn Avenue, to be used on September 21, 2008. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. As required, a certificate of coverage for liquor liability insurance from Catholic Mutual with an endorsement protecting the City was required and received. Seconded by Councilmember Hjelle. Ayes -All The motion passed. 3. Brad Camitsch -Ramsey County Sheriff's -Fright Farm on Ramsey County Fairgrounds -Approval of Temporary Permit Councilmember Juenemann moved to Approve the Temporary Permit for Ramsey County Sheriff's Fright Farm on Ramsey County Fairgrounds. Seconded by Councilmember Hjelle. Ayes -All The motion passed. August 28, 2008 City Council Meeting Minutes A Continuation of August 25, 2008 City Council Meeting 4. klaaelw,•,~c'•ee~-I~Perxlent~, ~'~-v,ty-D'ejest~n~25, n,.,..,..,~i ,.F nnniinnT ~im,ted~~se D... w.i4 F... T."~ Heard 8-25-08) 5. Tk ~`'vRr-rC...c~,AF,enkAe4~pravemer^iIc rte.., ~o~~~~ m zn A........ ~I ..F T.~;I ~eement .^~.;~.4~ D~w.o.... r..~~nh. D~.Lo ~...J D.......~ti.... Heard 8-25-08) 6. Joy Park Phase I Improvements, Resolution Approving Plans and Specifications and Advertising for Bids a. Deputy Director Public Works, DuWayne Konewko gave the report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution for the Joy Park Phase 1 Improvements for 2008, City Proiect Fund Number 403-000-351-4720: Approving Plans and Specifications and Advertising for Bids. RESOLUTION 08-08-127 APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the city council on June 23rd, 2008 plans and specifications for Joy Park Phase I Improvements have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, acopy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city clerk. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty- one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 19th day of September, 2008, at the city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of September 22, 2008. Seconded by Councilmember Rossbach. Ayes -Mayor Longrie, Councilmembers Juenemann, Nephew &Rossbach The motion passed. -Councilmember Hjelle N. AWARD OF BIDS a. Maplewood Nature Center Sustainable Landscape Project, Resolution Approving Award of Bid August 28, 2008 City Council Meeting Minutes A Continuation of August 25, 2008 City Council Meeting a. Deputy Director Public Works, DuWayne Konewko gave the presentation. Mayor Longrie moved to approve the City Council accept the Bid by Earthworks for the Maplewood Nature Center Sustainable Landscape Project. Staff recommends funding the project in the amount of $82,760, to include all items in the base bid plus additional bid items: replace existing sidewalk, install memorial pavers, install rain planter, and install mesh in play area. Staff recommends that the following funds are used for the protect: $51,660 from the CIP #PR04.030, $27,175 grant from RWMWD, and no more than $5,000 out of the Open Space Management Budget -fees for service. All monies from these accounts are provided for in each of the respective budgets. Staff recommends that the city council accept the $27,175 matching grant from RWMWD. This grant requires the city to provide a minimum match of $27,175. Seconded by Councilmember Juenemann. Ayes -All The motion passed. O. VISITOR PRESENTATION -PART II None. (Administrative and Council Presentations were held over until the end of the agenda) C. ADMINISTRATIVE PRESENTATIONS 1. Special Meeting on Friday, August 29, 2008, at 5:00 p.m. Acting City Manager, Chuck Ahl announced there is a Special Council Meeting on Friday, August 29, 2008, at 5:00 p.m. for the purpose of council approving the Resolution Certifying Election Judges for the September 9, 2008, Primary Election. D. COUNCIL PRESENTATIONS 1. Fair Exhibit -Mayor Longrie Mayor Longrie described a display at the State Fair and she provided a flyer to Mr. Konewko that she thought the green team would find useful. 2. White Bear Lake Police Department -Mayor Longrie said the White Bear Lake Police Department Implemented a Criminal Worthless Check Diversion Program to recover restitution from individuals issuing NSF and Account Closed Checks for no cost to White Bear Lake businesses and residents. This may be of interest to Maplewood. Mayor Longrie provided information for staff. 3. Ramsey County Rush Line Corridor Open House- Mayor Longrie said an open house is scheduled for October 2, 2008, from 5:30 p.m. - 8:00 p.m. at the Maplewood Community Center. 4. Dead Grass -Councilmember Nephew spoke regarding Maplewood resident Ms. Juker that spoke at the August 25, 2008, council meeting. He would be interested in hearing what is available to address these kinds of issues and problems for residents. 5. Comp Plan in the South Leg -Councilmember Nephew said at the Planning Commission public hearing regarding the comprehensive land use plan, there was a shortage of residents from the south leg of Maplewood present. After the meeting he heard some concerns shared regarding the possible density levels for the rural low density residential designation and wanted to bring that to the attention of staff. (More information regarding an update on the comp plan will be discussed during the September 8, 2008, city council meeting.) P. ADJOURNMENT Mayor Longrie adjourned the meeting at 9:21 p.m. August 28, 2008 City Council Meeting Minutes A Continuation of August 25, 2008 City Council Meeting