HomeMy WebLinkAbout05/27/2008
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA
TUESDAY, MAY 27, 2008
I. CALL TO ORDER
Chairperson Olson called the meeting to order at 6:04 p.m.
II. ROLL CALL
Boardmember John Demko
Vice-Chairperson Mall Ledvina
Chairperson Linda Olson
Boardmember Ananth Shankar
Boardmember Matt Wise
Present
Present
Present
Absent
Present
Staff Present:
Shann Finwall, Environmental Planner
III. APPROVAL OF AGENDA
Boardmember Ledvina moved to approve the amended agenda, adding item 9.a.-Dynamic Display
Ordinance Update and 9.b.-Proposed Ordinance on Cable Casting Update.
Boardmember Demko seconded
The motion passed.
Ayes - all
IV. APPROVAL OF MINUTES
a. April 22, 2008
Boardmember Wise moved approval of the amended minutes of April 22, 2008, adding "revision"
after "ordinance" and deleting the remainder of the sentence in the fourth paragraph on page eight.
Boardmember Demko seconded
The motion passed.
Ayes - all
b. May 13, 2008
Boardmember Olson moved approval of the minutes of May 13, 2008 as sub milled .
Boardmember Wise seconded
The motion passed.
Ayes - all
V. DESIGN REVIEW
a. Salvation Army (2080 Woodlynn Avenue)
Planner Shann Finwall presented the staff report regarding the request from Salvation Army to
expand their facility. Ken Nordby of NAI Architects and Don Tikhouse from the Salvation Army
were present at the meeting. Mr. Nordby explained that the proposal is a fairly simple addition and
that they tried to hold with the existing architectural value. Mr. Nordby said he and Mr. Tikhouse
would be happy to address any questions the board might have.
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Boardmember Wise asked if they planned to match the existing brick on the present building. Mr.
Nordby responded that the brick is still available and are trying to match it, but they have not seen
a sample at the site yet.
Boardmember Ledvina asked about the materials for the retaining wall. Mr. Nordby responded that
a buff-colored keystone retaining wall is planned and will be about 30 inches high on the woodland
side with the rainwater garden sloping up to it on the inside.
Boardmember Olson asked about the plans for the parking lot. Mr. Nordby replied that their
proposal is to either overlay or seal coat the parking lot. Mr. Nordby said the parking lot lighting
would be repaired and then reinstalled. Mr. Nordby said the roof will match the roof that was
installed on the daycare building.
Boardmember Ledvina moved to approve the project plans dated April 21, 2008 for the remodeling
and expansion of the Salvation Army Lakewood Chapel at 2080 Woodlynn Avenue. The city bases
this approval on the findings required by code. This approval is subject to the applicant or
contractor doing the following:
1. Repeat this review in two years if the city has not issued a building permit for this project.
2. Complete the following before the city issues a grading or building permit:
a. Have the city engineer approve final construction and engineering plans. These plans shall
include: grading, utility, drainage, erosion control, retaining wall, tree, sidewalk, driveway and
parking lot plans. The plans shall meet the following conditions:
(1) The erosion control plan shall be consistent with city code.
(2) The grading plan shall:
(a) Include building, floor elevation, water elevation and contour information.
(b) Include contour information for all the land that the construction will disturb.
(c) Show sedimentation basins or ponds as may be required by the watershed board or by
the city engineer. The ponds or basins shall meet the city's design standards and shall
include best management practices and rainwater gardens wherever practical.
(d) Show all proposed slopes steeper than 3:1 on the proposed construction plans. The city
engineer shall approve the plans, specifications and management practices for any slopes
steeper than 3: 1. This shall include covering these slopes with wood-fiber blankets and
seeding them with a "no mow" native vegetation rather than using sod or grass.
(e) Show all retaining walls on the plans. Any retaining walls more than four feet tall require a
building permit from the city and a fence on the top to help prevent falls. The design and
materials for the retaining walls are subject to staff approval.
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(f) Show all public and private sidewalks.
(3) The tree plan shall:
(a) Be approved by the city engineer or city environmental planner before site grading or tree
removal.
(b) Show where the developer will remove, save or replace large trees. This plan shall include
an inventory of all existing large trees on the site.
(c) Show the size, species and location of the replacement trees. The spruce and pine trees
shall be at least eight feet tall and shall be Austrian Pines or Black Hills spruce.
(d) Show no tree removal beyond the approved grading and tree limits.
(4) Make all the changes and meet all the conditions as required by the city engineer and as noted
by Steve Kummer in the memo dated May 8, 2008.
b. Submit a certificate of survey for all new construction.
c. Submit a revised landscape plan to staff for approval that incorporates or shows the following
details:
(1) The location of all large trees on the site.
(2) That all new trees would be consistent with city standards for size, location and species.
(3) The plantings proposed around the building shown on the landscape plan date-stamped April
21, 2008, shall remain on the plan.
(4) No landscaping being put in the Woodlynn Avenue boulevard. The contractor shall restore the
boulevard with sod.
d. If necessary, get the approvals and permits from the watershed district.
e. Provide city staff with design details (height, depth and materials) about the proposed retaining
walls, including any fencing for those that are more than four feet tall.
f. Submit to the city a letter of credit or cash escrow for all required exterior improvements. The
amount of the escrow shall be 150 percent of the cost of the work.
3. Complete the following before occupying the building additions:
a. Replace property irons that are removed because of this construction.
b. Restore and sod damaged boulevards. Sod all landscaped areas, except for the ponding areas,
which may be seeded.
c. Install a handicap-parking sign for each handicap-parking space and an address on the building. In
addition, the applicant shall install "no parking" signs along all the driveways and drive aisles within
the site and elsewhere, as may be required by staff.
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d. Paint any visible roof-top mechanical equipment to match the uppermost part of the building. (code
requirement)
e. Install on-site lighting for security and visibility that follows the approved site lighting plan. All
exterior lighting shall follow the approved lighting plan that shows the light spread and fixture
design. All light fixtures must have concealed lenses and bulbs to properly shield glare from the
adjacent street right-of-ways and from adjacent properties.
f. The developer or contractor shall:
(1) Complete all grading for the site drainage and meet all city requirements.
(2) Place temporary orange safety fencing and signs at the grading limits.
4. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or welfare.
b. The above-required letter of credit or cash escrow is held by the city for all required exterior
improvements. The owner or contractor shall complete any unfinished landscaping by June 1 if the
contractor finishes the new parking lot in the fall or winter or if the building additions are occupied in
the fall or winter, or within six weeks of occupancy if the building additions are occupied in the
spring or summer.
c. The city receives an agreement that will allow the city to complete any unfinished work.
5. All work shall follow the approved plans. City staff may approve minor changes to the project plans.
6. This approval does not include signage. All proposed signs must be approved the community design
review board and the applicant shall get sign permits from the city before the installation of any signs.
Boardmember Wise seconded
The motion passed.
Ayes - all
VI. UNFINISHED BUSINESS
a. Comprehensive Plan - Sustainability Section and Design Provisions
Planner Finwall presented the staff report and asked for comments from the commission regarding
the design-related and sustainability sections of the plan to be included in the 2008 plan.
Boardmember Ledvina said he likes having the sustainability chapter as a separate chapter rather
than sprinkled throughout the document. Mr. Ledvina said the city of St. Paul's sustainability
document, which was given to the board for review, is very interesting and detailed and is also very
specific regarding their projects and policies. Mr. Ledvina said he feels the staff report covers the
all of the topics and is a good addition to the comprehensive plan. Mr. Ledvina said he does not
have anything further to add to it.
Boardmember Demko said he feels the draft report is complete and that he has nothing further to
add to it.
Boardmember Wise suggested the clarification that the city will try to provide education for
developers and business owners on incentives, so they can be made aware that there are
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incentives available to help with funding for some of the projects. Mr. Wise suggested that staff be
cognizant of lack of flexibility and said some of the standards seem a lillle excessive at times and
that there might be alternatives that could be allowed that would encourage sustainability and
balance cost and environmental impact. Mr. Wise suggested that the city could benefit by having a
representative get tested and certified through the USGBC.
Boardmember Olson complimented planner Shann Finwall on her work completing the draft report
saying she feels all of the board's comments are included and the report appears comprehensive.
Boardmember Ledvina said he would like to see specifics and analysis with tactical plans for being
a sustainable community, similar to the city of St. Paul's document, which could be included in
Maplewood's final document.
Planner Finwall commented that as an environmental planner, this would be the next step of the
process to create the implementation strategies and plans.
Boardmember Olson said she feels that this is a new issue to the city of Maplewood and would
expect modifications over the next few years. Also, she feels Maplewood cannot match St Paul's
level of depth and detail since Maplewood doesn't have the paid staff or volunteer resources
available to do the same scope of work.
VII. VISITOR PRESENTATIONS
None
VIII. BOARD PRESENTATIONS
None
IX. STAFF PRESENTATIONS
a. Dynamic Display Ordinance Update
Planner Shann Finwall gave an update on this ordinance and said that staff feels this ordinance
should at this point be discussed at a workshop with the city council, which has been scheduled for
July 9 at 6 p.m., and suggested that a board representative be present at this meeting.
Boardmember Ledvina volunteered to allend this meeting.
b. Televised Broadcast of City Meetings
Planner Finwall updated the board saying that the proposed ordinance is going to be further
reviewed by the city allorney.
X. ADJOURNMENT
Boardmember Olson moved to adjourn the meeting at 6:50 p.m.
Boardmember Wise seconded
Ayes - all