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HomeMy WebLinkAbout05-15-2008 Continuation of Meeting 05-12-08MINUTES MAPLEWOOD CITY COUNCIL 5:00 p.m., Thursday. May 15, 2008 A Continuation of May 12, 2008 Meeting Council Chambers, City Hall Meeting No. 15-08 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:03 p.m. by Mayor Longrie. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present K. UNFINISHED BUSINESS Consider Approval of 2007-2008 Contract between City of Maplewood and Maplewood Confidential and Supervisory Association. a. Labor Relations Attorney, Chuck Bethel gave a presentation. Mr. Bethel addressed and answered questions of the council. Mayor Longrie requested that the names and titles of the Association Members can be typed on page 23 of the staff report to help identify the members signing the agreement. Councilmember Rossbach moved to approve the contract with the Maplewood Confidential and Supervisory Association and the City of Maplewood for the years of 2007 and 2008. Seconded by Councilmember Juenemann. Ayes - Councilmembers Juenemann, Nephew &Rossbach Nays -Mayor Longrie, Councilmember Hjelle The motion passed. L. NEW BUSINESS 2008 Election Cycle -Resolution Defining Precinct Boundaries a. City Clerk, Director Citizen Services, Karen Guilfoile gave the presentation. May 15, 2008 City Council Meeting Minutes A Continuation of May 12, 2008 Meeting Councilmember Nephew moved to approve the Resolution Defining Precinct Boundary changes and new precinct locations at the Maplewood Community Center (New Precinct 9) and Lutheran Church of Peace (New Precinct 15). (Further moving the addition of Precinct 11 currently on the books with the Secretary of the State with the change of the western border now being McKnight Road. RESOLUTION 08-05-074 DEFINING PRECINCT BOUNDARY CHANGES WHEREAS, the City of Maplewood is changing borders to the following precincts to decrease or increase the size of the precincts to more evenly distribute our voters located in the precincts throughout the city. WHEREAS, redefining these boundaries causes changes in the present City of Maplewood established precincts. NOW, THEREFORE, BE IT RESOLVED that the City Council of Maplewood, Minnesota, does hereby define the affected precinct boundaries as follows: P1 Maplewood Fire Station County Road B to the North; Rice Street to the West; Larpenteur Avenue to the South; McMenemy Street to the East P2 St. Jerome's School McMenemy on the West; Highway 36 on the North to Desoto Street; Southerly to Roselawn; Easterly on Roselawn to 61; Southerly on 61 to Larpenteur; Westerly to McMenemy P10 Ramsey County Nursing Home Holloway to the North; North St. Paul Road to the West Larpenteur to the South; McKnight to the East P14 Carver School Hudson Road to the North; McKnight to the West Century to the East; Londin Lane to the South Lower Afton Road to the North East P15 Lutheran Church of Peace Highwood Avenue on the North, and the East, Western and Southern borders of the City Southof Highwood P16 Maplewood Fire Station Londin Lane Londin Lane to the North to the Northern Border of Lower Afton Road McKnight to the West, Century Avenue to the East Highwood Avenue to the South Seconded by Councilmember Juenemann. Ayes -Mayor Longrie, Councilmembers Juenemann, May 15, 2008 City Council Meeting Minutes A Continuation of May 12, 2008 Meeting Nephew &Rossbach Nav -Councilmember Hjelle The motion passed. 2. Resolution Providing for the Competitive Negotiated Sale of $9,900,000 General Obligation Improvement Bonds, Series 2008A. a. Finance Director, Bob Mittet gave the presentation. Councilmember Nephew moved to approve the Resolution providing preliminary approval for the sale of $9,970,000 General Obligation Improvement Bonds, Series 2008A Changing the Date from Mav 12, 2008 to Mav 15, 2008. EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: May 15, 2008 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on May 15, 2008, at 5 o'clock P.M. for the purpose in part of authorizing the competitive negotiated sale of the $9,970,000 General Obligation Bonds, Series 2008A. The following members were present: Mayor Diana Longrie Councilmember Eric Hjelle Councilmember Kathleen Juenemann Councilmember John Nephew Councilmember Will Rossbach and the following were absent: None Member Nephew introduced the following resolution and moved its adoption: RESOLUTION 08-05-076 PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $9,970,000 GENERAL OBLIGATION BONDS, SERIES 2008A A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $9,970,000 General Obligation Bonds, Series 2008A (the "Bonds"), to finance various improvement projects within the City, including state-aid street improvement projects; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: May 15, 2008 City Council Meeting Minutes A Continuation of May 12, 2008 Meeting 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member Rossbach and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: Ayes - Councilmembers Hjelle, Juenemann, Nephew &Rossbach and the following voted against the same: Nays -Mayor Longrie Whereupon said resolution was declared duly passed and seconded and adopted. STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $9,970,000 General Obligation Bonds, Series 2008A. WITNESS my hand on May 15, 2008. May 15, 2008 City Council Meeting Minutes A Continuation of May 12, 2008 Meeting City Clerk Seconded by Councilmember Rossbach. The motion passed. Ayes - Councilmembers Hjelle, Juenemann, Nephew, Rossbach -Mayor Longrie Councilmember Nephew moved to approve the Resolution providing preliminary approval for the sale of $1,070,000 General Obligation Improvement Refunding Bonds, Series 20086. Changing the date from Mav 12. 2008 to Mav 15. 2008. EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: May 15, 2008 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on May 15, 2008, at 5 o'clock P.M. for the purpose in part of authorizing the competitive negotiated sale of the $1,070,000 General Obligation Improvement Refunding Bonds, Series 20086. The following members were present and the following were absent: Mayor Diana Longrie Councilmember Eric Hjelle Councilmember Kathleen Juenemann Councilmember John Nephew Councilmember Will Rossbach None Member Nephew introduced the following resolution and moved its adoption: RESOLUTION 08-05-075 PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $1,070,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 20086 A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $1,070,000 General Obligation Improvement Refunding Bonds, Series 20086 (the "Bonds"), to provide funds for a current refunding of the City's (i) General Obligation Improvement Bonds, Series 1998A, dated September 1, 1998 and (ii) General Obligation Improvement Bonds, Series 1999A, dated October 1, 1999; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section May 15, 2008 City Council Meeting Minutes A Continuation of May 12, 2008 Meeting 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member Rossbach and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: Ayes - Councilmembers Juenemann, Nephew &Rossbach and the following voted against the same: Nays -Mayor Longrie Councilmember Hjelle Whereupon said resolution was declared duly passed and seconded and adopted. STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $1,070,000 General Obligation Improvement Refunding Bonds, Series 20086. WITNESS my hand on May 15, 2008. May 15, 2008 City Council Meeting Minutes A Continuation of May 12, 2008 Meeting City Clerk Seconded by Councilmember Rossbach. Ayes -Councilmembers Juenemann, Nephew &Rossbach Nays -Mayor Longrie, Councilmember Hjelle The motion passed. 3. Resolution Ordering an RFP for a Recruiting Firm for the Maplewood City Manager Search. -Mayor Longrie (NO REPORT) a. Mayor Longrie gave an explanation for her agenda request. Councilmember Nephew moved to direct staff to bring information back at the next council meeting regarding the RFP that was sent out to solicit those bids in 2006 along with the time before that.. Councilmembers would like copies of those materials and have this placed on the agenda for the next council meeting for the council to discuss further. Seconded by Mayor Longrie. Ayes -All Councilmember Rossbach made a friendly amendment for staff to get information on the last two RFP processes for the Maplewood City Manager Search. Friendly Amendment was accepted by Councilmember Nephew and Mayor Longrie. The motion passed. Councilmember Nephew requested alive-minute recess at 7:00 p.m. The council reconvened. 4. Discussion and Resolution calling for an Audit by the State Auditor's Office for the Past Seven Years. -Mayor Longrie (NO REPORT) a. Mayor Longrie gave a short report and an explanation for her agenda request. b. City Clerk, Citizen Services Director, Acting Acting City Manager, Karen Guilfoile gave a report from Acting City Manager, Chuck Ahl in his absence. c. Councilmember Nephew gave a memorandum to the council and the city clerk for the record. Mayor Longrie asked if anyone wanted to speak regarding this. David Schelling, 1955 Greenbrier Street, Maplewood. Mr. Schelling gave his opinion regarding the importance of calling for an audit in the City of Maplewood for the past seven years. May 15, 2008 City Council Meeting Minutes A Continuation of May 12, 2008 Meeting Councilmember Rossbach moved to direct Maplewood City Attorney, Alan Kantrud to contact the League of Minnesota Cities. Seconded by Councilmember Nephew. Ayes -All The motion passed. *CouncilmemberJuenemann had to excuse herself from the council meeting right before the motion was made. 5. Authorization to Purchase Project Accounting Software a. Finance Director, Bob Mittet gave the report. b. IT Director, Mychal Fowlds reported on the Tyler Output Processor system (TOP) Councilmember Rossbach moved to approve the Authorization to Purchase the Protect Accounting and (TOP) Systems in the amount of $50,400 along with the addition of $7,400 per year for annual maintenance. If the funds to pay for this accounting software can't come from the Sanitary Sewer Fund as indicated in the staff report, this item should come back before the council. Seconded by Councilmember Nephew. Ayes -All Mayor Longrie was concerned about the fact that if the funds to purchase the accounting software can't come from the Sanitary Sewer Fund she questioned where the funds would come from. Councilmember Rossbach made a friendly amendment that if the funds to pay for this software can't come from the Sanitary Sewer Fund as indicated in the staff report, this item should come back before the council. Councilmember Nephew accepted the friendly amendment. The motion passed. M. CONSENT AGENDA Councilmember Nephew moved to approve items 1, 2, & 5. Seconded by Councilmember Rossbach. The motion passed. Councilmember Nephew moved to approve item 3. Seconded by Councilmember Rossbach. The motion passed. Councilmember Nephew moved to approve item 4. Seconded by Councilmember Rossbach. Ayes -All Ayes -Councilmembers Hjelle, Nephew &Rossbach Nav -Mayor Longrie Ayes -Councilmembers Hjelle, Nephew &Rossbach May 15, 2008 City Council Meeting Minutes A Continuation of May 12, 2008 Meeting Nav -Mayor Longrie The motion passed. 1. Approval of Claims Councilmember Nephew moved Approval of Claims. ACCOUNTS PAYABLE: $ 318,164.31 Checks # 75354 thru # 75400 $ 325,325.27 Disbursements via debits to checking account Dated 04/17/08 thru 04/24/08 $ 141,233.01 Checks # 75401 thru # 75454 $ 136,988.33 Disbursements via debits to checking account dated 04/24/08 thru 05/01/08 $ 921,710.92 Total Accounts Payable PAYROLL $ 465,588.59 Payroll Checks and Direct Deposits dated 05/02/08 $ 4,003.85 Payroll Deduction check #1005174 thru #1005176 dated 05/02/08 $ 469,592.44 Total Payroll $ 1.391.303.36 GRAND TOTAL Seconded by Councilmember Rossbach. Ayes -All The motion passed. 2. Pond Avenue and Dorland Road Improvements, City Project 07-20, Progress Report (No Action Needed). Councilmember Nephew moved to approve the Delay for the Pond Avenue and Dorland Road Improvements, City Protect 07-20 until 2012. Seconded by Councilmember Rossbach. Ayes - Councilmembers Hjelle, May 15, 2008 9 City Council Meeting Minutes A Continuation of May 12, 2008 Meeting Nephew &Rossbach Nav -Mayor Longrie 3. Beam Avenue Improvements, City Project 07-26 a. Resolution Accepting Assessment Roll and Ordering Assessment Hearing. Councilmember Nephew moved to approve the Resolution for the Beam Avenue Improvements Citv Proiect 07-26. Accepting the Assessment Roll and Ordering the Assessment Hearing. RESOLUTION 08-05-079 ACCEPTING ROLL AND ORDERING ASSESSMENT HEARING WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an assessment roll for the Beam Avenue Improvements, City Project 07-26, and the said assessment roll is on file in the office of the city engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 9th day of June 2008, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Seconded by Councilmember Rossbach. Ayes - Councilmembers Hjelle, Nephew &Rossbach -Mayor Longrie The motion passed. 4. Upper Afton Road Improvements, City Project 07-27 a. Resolution Accepting Assessment Roll and Ordering Assessment Hearing. Councilmember Nephew moved to approve the Resolution for the Upper Afton Road Improvements, City Proiect 07-27. RESOLUTION 08-05-077 ACCEPTING ROLL AND ORDERING ASSESSMENT HEARING May 15, 2008 10 City Council Meeting Minutes A Continuation of May 12, 2008 Meeting WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an assessment roll for the Upper Afton Road Improvements, City Project 07-27, and the said assessment roll is on file in the office of the city engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 9th day of June 2008, at the city hall at 7:15 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Seconded by Councilmember Rossbach. Ayes - Councilmembers Hjelle, Nephew &Rossbach Nav -Mayor Longrie The motion passed. 5. Request to Set Public Hearing Date of June 9, 2008, to Discuss Annual Report of the National Pollutant Discharge Elimination System Phase II Permit. Councilmember Nephew moved to approve the Public Hearing Date of June 9, 2008, to review the 2007 NPDES annual report and receive comments from the public. Staff will be preparing a report for submittal to council prior to the June 9, 2008, City Council Meeting. Seconded by Councilmember Rossbach. Ayes -All The motion passed. N. AWARD OF BIDS Award of Contract for Lift Station 17 Upgrades. a. Civil Engineer II, Michael Thompson gave the presentation. Councilmember Nephew moved to approve the Resolution for the Award of Bid to Lametti & Sons, Inc. in the amount of $130,332.45, for Lift Station No. 17 Upgrades, City Proiect 08-03. RESOLUTION 08-05-078 AWARD OF BIDS BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Lametti & Sons, Inc. in the amount of $130,332.45 is the lowest responsible bid for the upgrades to Lift Station No. 17, City Project 08-03, and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. May 15, 2008 11 City Council Meeting Minutes A Continuation of May 12, 2008 Meeting The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. Adopted by the council on this 15~h day of May, 2008. Seconded by Councilmember Rossbach. Ayes -All The motion passed. O. VISITOR PRESENTATION -PART II Bill Schriener, 1098 Beaver Creek Parkway, Maplewood. Mr. Schriener said on May 28, 2002, the city council approved the CUP for the Beaver Creek Development. He said there are several items that are marked with an asterick on page 4 of the May 28, 2002, council meeting minutes which state these items must be done before permits can be issued and then he discussed several violations of the CUP. Mr. Schriener requested an immediate work stoppage until these concerns are addressed. Councilmember Nephew asked the City Attorney, Alan Kantrud to respond to this Mr. Kantrud said he thought the planning staff was checking into this but he would talk to the planning staff Friday, May 16, 2008, regarding these concerns. Ms. Guilfoile and Mr. Kantrud said they would look at the CUP immediately following the meeting and act accordingly. Mayor Longrie asked that a staff member drive out to the site Friday morning. Mr. Kantrud said either he would drive out to the site or a staff member would. H. COUNCIL PRESENTATIONS 1. Request for Ideas and Designs for Building a Personal Fire Pit- Councilmember Hjelle (Miscellaneous discussion amongst the council) 2. The "Nicest" Fire Pit in Maplewood Contest -Councilmember Hjelle (Miscellaneous discussion amongst the council) 3. Update regarding on-line Council Packets -Mayor Longrie IT Director, Mychal Fowlds gave the background regarding on-line Council Packets and what is changing in the near future. 4. Follow-up Regarding Contacts at 3M. -Mayor Longrie a. Acting Acting City Manager, Karen Guilfoile read the report from Acting City Manager, Chuck Ahl in his absence. 5. Follow-up of Recycling of Printer Cartridges -Mayor Longrie a. IT Director, Mychal Fowlds gave an update on Recycling Printer and Toner Cartridges. Mayor Longrie reported on Cartridge World in Maplewood and their request to partner with the City of Maplewood for residents to drop cartridges off. May 15, 2008 12 City Council Meeting Minutes A Continuation of May 12, 2008 Meeting 6. Attending the Ball of the Wild on April 24, 2008 -Mayor Longrie gave an update on this event that she attended and congratulated Maplewood resident, Emil Sturzenegger. Beaver Lake Follow up -Mayor Longrie After discussing a controversial statement made on Councilmember Nephews website regarding an accusatory statement that Mayor Longrie supposedly made Mayor Longrie went back to watch and listen to previous meetings and could find no such record of making that statement. Mayor Longrie respectively asked Councilmember Nephew to remove that statement from his website and stated she would continue to ask him to do so at the next council meeting. P. ADJOURNMENT Mayor Longrie adjourned the meeting at 9:00 p.m. May 15, 2008 13 City Council Meeting Minutes A Continuation of May 12, 2008 Meeting