HomeMy WebLinkAbout05-15-2008 Continuation of Meeting 05-12-08MINUTES
MAPLEWOOD CITY COUNCIL
5:00 p.m., Thursday. May 15, 2008
A Continuation of May 12, 2008 Meeting
Council Chambers, City Hall
Meeting No. 15-08
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 5:03 p.m. by Mayor Longrie.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Diana Longrie, Mayor Present
Erik Hjelle, Councilmember Present
Kathleen Juenemann, Councilmember Present
John Nephew, Councilmember Present
Will Rossbach, Councilmember Present
K. UNFINISHED BUSINESS
Consider Approval of 2007-2008 Contract between City of Maplewood and
Maplewood Confidential and Supervisory Association.
a. Labor Relations Attorney, Chuck Bethel gave a presentation. Mr. Bethel addressed
and answered questions of the council.
Mayor Longrie requested that the names and titles of the Association Members can be typed on
page 23 of the staff report to help identify the members signing the agreement.
Councilmember Rossbach moved to approve the contract with the Maplewood Confidential and
Supervisory Association and the City of Maplewood for the years of 2007 and 2008.
Seconded by Councilmember Juenemann.
Ayes - Councilmembers Juenemann,
Nephew &Rossbach
Nays -Mayor Longrie,
Councilmember Hjelle
The motion passed.
L. NEW BUSINESS
2008 Election Cycle -Resolution Defining Precinct Boundaries
a. City Clerk, Director Citizen Services, Karen Guilfoile gave the presentation.
May 15, 2008
City Council Meeting Minutes
A Continuation of May 12, 2008 Meeting
Councilmember Nephew moved to approve the Resolution Defining Precinct Boundary changes
and new precinct locations at the Maplewood Community Center (New Precinct 9) and Lutheran
Church of Peace (New Precinct 15). (Further moving the addition of Precinct 11 currently on
the books with the Secretary of the State with the change of the western border now being
McKnight Road.
RESOLUTION 08-05-074
DEFINING PRECINCT BOUNDARY CHANGES
WHEREAS, the City of Maplewood is changing borders to the following precincts to
decrease or increase the size of the precincts to more evenly distribute our voters located in
the precincts throughout the city.
WHEREAS, redefining these boundaries causes changes in the present City of
Maplewood established precincts.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Maplewood, Minnesota,
does hereby define the affected precinct boundaries as follows:
P1 Maplewood Fire Station
County Road B to the North; Rice Street to the West;
Larpenteur Avenue to the South; McMenemy Street to the East
P2 St. Jerome's School
McMenemy on the West; Highway 36 on the North to Desoto Street;
Southerly to Roselawn; Easterly on Roselawn to 61;
Southerly on 61 to Larpenteur; Westerly to McMenemy
P10 Ramsey County Nursing Home
Holloway to the North; North St. Paul Road to the West
Larpenteur to the South; McKnight to the East
P14 Carver School
Hudson Road to the North; McKnight to the West
Century to the East; Londin Lane to the South
Lower Afton Road to the North East
P15 Lutheran Church of Peace
Highwood Avenue on the North, and the East, Western
and Southern borders of the City Southof Highwood
P16 Maplewood Fire Station Londin Lane
Londin Lane to the North to the Northern Border of Lower Afton Road
McKnight to the West, Century Avenue to the East
Highwood Avenue to the South
Seconded by Councilmember Juenemann. Ayes -Mayor Longrie,
Councilmembers Juenemann,
May 15, 2008
City Council Meeting Minutes
A Continuation of May 12, 2008 Meeting
Nephew &Rossbach
Nav -Councilmember Hjelle
The motion passed.
2. Resolution Providing for the Competitive Negotiated Sale of $9,900,000 General
Obligation Improvement Bonds, Series 2008A.
a. Finance Director, Bob Mittet gave the presentation.
Councilmember Nephew moved to approve the Resolution providing preliminary approval for the
sale of $9,970,000 General Obligation Improvement Bonds, Series 2008A Changing the Date
from Mav 12, 2008 to Mav 15, 2008.
EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL
OF THE CITY OF MAPLEWOOD, MINNESOTA
HELD: May 15, 2008
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on May 15,
2008, at 5 o'clock P.M. for the purpose in part of authorizing the competitive negotiated sale of
the $9,970,000 General Obligation Bonds, Series 2008A.
The following members were present: Mayor Diana Longrie
Councilmember Eric Hjelle
Councilmember Kathleen Juenemann
Councilmember John Nephew
Councilmember Will Rossbach
and the following were absent: None
Member Nephew introduced the following resolution and moved its adoption:
RESOLUTION 08-05-076
PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF
$9,970,000 GENERAL OBLIGATION BONDS, SERIES 2008A
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has
heretofore determined that it is necessary and expedient to issue $9,970,000 General Obligation
Bonds, Series 2008A (the "Bonds"), to finance various improvement projects within the City,
including state-aid street improvement projects; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota
("Springsted"), as its independent financial advisor and is therefore authorized to sell these
obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section
475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
May 15, 2008
City Council Meeting Minutes
A Continuation of May 12, 2008 Meeting
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the
competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the
Terms of Proposal attached hereto as Exhibit A for the purpose of considering proposals for, and
awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and
shall be opened at the time specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully
set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made
a part hereof.
4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or
employees of the City are hereby authorized to cooperate with Springsted and participate in the
preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the
City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by member
Rossbach and, after full discussion thereof and upon a vote being taken thereon, the following
voted in favor thereof: Ayes - Councilmembers Hjelle,
Juenemann, Nephew &Rossbach
and the following voted against the same: Nays -Mayor Longrie
Whereupon said resolution was declared duly passed and seconded and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood,
Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that the same is a full, true and complete
transcript of the minutes of a meeting of the City Council duly called and held on the date therein
indicated, insofar as such minutes relate to the City's $9,970,000 General Obligation Bonds,
Series 2008A.
WITNESS my hand on May 15, 2008.
May 15, 2008
City Council Meeting Minutes
A Continuation of May 12, 2008 Meeting
City Clerk
Seconded by Councilmember Rossbach.
The motion passed.
Ayes - Councilmembers Hjelle,
Juenemann, Nephew,
Rossbach
-Mayor Longrie
Councilmember Nephew moved to approve the Resolution providing preliminary approval for the
sale of $1,070,000 General Obligation Improvement Refunding Bonds, Series 20086. Changing
the date from Mav 12. 2008 to Mav 15. 2008.
EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL
OF THE CITY OF MAPLEWOOD, MINNESOTA
HELD: May 15, 2008
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on May 15,
2008, at 5 o'clock P.M. for the purpose in part of authorizing the competitive negotiated sale of
the $1,070,000 General Obligation Improvement Refunding Bonds, Series 20086.
The following members were present
and the following were absent:
Mayor Diana Longrie
Councilmember Eric Hjelle
Councilmember Kathleen Juenemann
Councilmember John Nephew
Councilmember Will Rossbach
None
Member Nephew introduced the following resolution and moved its adoption:
RESOLUTION 08-05-075
PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $1,070,000
GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 20086
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has
heretofore determined that it is necessary and expedient to issue $1,070,000 General Obligation
Improvement Refunding Bonds, Series 20086 (the "Bonds"), to provide funds for a current
refunding of the City's (i) General Obligation Improvement Bonds, Series 1998A, dated
September 1, 1998 and (ii) General Obligation Improvement Bonds, Series 1999A, dated October
1, 1999; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota
("Springsted"), as its independent financial advisor and is therefore authorized to sell these
obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section
May 15, 2008
City Council Meeting Minutes
A Continuation of May 12, 2008 Meeting
475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the
competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the
Terms of Proposal attached hereto as Exhibit A for the purpose of considering proposals for, and
awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and
shall be opened at the time specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully
set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made
a part hereof.
4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or
employees of the City are hereby authorized to cooperate with Springsted and participate in the
preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the
City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by member
Rossbach and, after full discussion thereof and upon a vote being taken thereon, the following
voted in favor thereof: Ayes - Councilmembers Juenemann,
Nephew &Rossbach
and the following voted against the same: Nays -Mayor Longrie
Councilmember Hjelle
Whereupon said resolution was declared duly passed and seconded and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood,
Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that the same is a full, true and complete
transcript of the minutes of a meeting of the City Council duly called and held on the date therein
indicated, insofar as such minutes relate to the City's $1,070,000 General Obligation
Improvement Refunding Bonds, Series 20086.
WITNESS my hand on May 15, 2008.
May 15, 2008
City Council Meeting Minutes
A Continuation of May 12, 2008 Meeting
City Clerk
Seconded by Councilmember Rossbach.
Ayes -Councilmembers Juenemann,
Nephew &Rossbach
Nays -Mayor Longrie,
Councilmember Hjelle
The motion passed.
3. Resolution Ordering an RFP for a Recruiting Firm for the Maplewood City Manager
Search. -Mayor Longrie (NO REPORT)
a. Mayor Longrie gave an explanation for her agenda request.
Councilmember Nephew moved to direct staff to bring information back at the next council
meeting regarding the RFP that was sent out to solicit those bids in 2006 along with the time
before that.. Councilmembers would like copies of those materials and have this placed on the
agenda for the next council meeting for the council to discuss further.
Seconded by Mayor Longrie.
Ayes -All
Councilmember Rossbach made a friendly amendment for staff to get information on the
last two RFP processes for the Maplewood City Manager Search.
Friendly Amendment was accepted by Councilmember Nephew and Mayor Longrie.
The motion passed.
Councilmember Nephew requested alive-minute recess at 7:00 p.m.
The council reconvened.
4. Discussion and Resolution calling for an Audit by the State Auditor's Office for the
Past Seven Years. -Mayor Longrie (NO REPORT)
a. Mayor Longrie gave a short report and an explanation for her agenda request.
b. City Clerk, Citizen Services Director, Acting Acting City Manager, Karen Guilfoile
gave a report from Acting City Manager, Chuck Ahl in his absence.
c. Councilmember Nephew gave a memorandum to the council and the city clerk for
the record.
Mayor Longrie asked if anyone wanted to speak regarding this.
David Schelling, 1955 Greenbrier Street, Maplewood. Mr. Schelling gave his opinion
regarding the importance of calling for an audit in the City of Maplewood for the past
seven years.
May 15, 2008
City Council Meeting Minutes
A Continuation of May 12, 2008 Meeting
Councilmember Rossbach moved to direct Maplewood City Attorney, Alan Kantrud to contact the
League of Minnesota Cities.
Seconded by Councilmember Nephew. Ayes -All
The motion passed.
*CouncilmemberJuenemann had to excuse herself from the council meeting right before
the motion was made.
5. Authorization to Purchase Project Accounting Software
a. Finance Director, Bob Mittet gave the report.
b. IT Director, Mychal Fowlds reported on the Tyler Output Processor system (TOP)
Councilmember Rossbach moved to approve the Authorization to Purchase the Protect
Accounting and (TOP) Systems in the amount of $50,400 along with the addition of $7,400 per
year for annual maintenance. If the funds to pay for this accounting software can't come
from the Sanitary Sewer Fund as indicated in the staff report, this item should come back
before the council.
Seconded by Councilmember Nephew.
Ayes -All
Mayor Longrie was concerned about the fact that if the funds to purchase the accounting software
can't come from the Sanitary Sewer Fund she questioned where the funds would come from.
Councilmember Rossbach made a friendly amendment that if the funds to pay for this software
can't come from the Sanitary Sewer Fund as indicated in the staff report, this item should come
back before the council.
Councilmember Nephew accepted the friendly amendment.
The motion passed.
M. CONSENT AGENDA
Councilmember Nephew moved to approve items 1, 2, & 5.
Seconded by Councilmember Rossbach.
The motion passed.
Councilmember Nephew moved to approve item 3.
Seconded by Councilmember Rossbach.
The motion passed.
Councilmember Nephew moved to approve item 4.
Seconded by Councilmember Rossbach.
Ayes -All
Ayes -Councilmembers Hjelle,
Nephew &Rossbach
Nav -Mayor Longrie
Ayes -Councilmembers Hjelle,
Nephew &Rossbach
May 15, 2008
City Council Meeting Minutes
A Continuation of May 12, 2008 Meeting
Nav -Mayor Longrie
The motion passed.
1. Approval of Claims
Councilmember Nephew moved Approval of Claims.
ACCOUNTS PAYABLE:
$ 318,164.31 Checks # 75354 thru # 75400
$ 325,325.27 Disbursements via debits to checking account
Dated 04/17/08 thru 04/24/08
$ 141,233.01 Checks # 75401 thru # 75454
$ 136,988.33 Disbursements via debits to checking account
dated 04/24/08 thru 05/01/08
$ 921,710.92 Total Accounts Payable
PAYROLL
$ 465,588.59 Payroll Checks and Direct Deposits dated 05/02/08
$ 4,003.85 Payroll Deduction check #1005174 thru #1005176
dated 05/02/08
$ 469,592.44 Total Payroll
$ 1.391.303.36 GRAND TOTAL
Seconded by Councilmember Rossbach. Ayes -All
The motion passed.
2. Pond Avenue and Dorland Road Improvements, City Project 07-20, Progress Report (No
Action Needed).
Councilmember Nephew moved to approve the Delay for the Pond Avenue and Dorland Road
Improvements, City Protect 07-20 until 2012.
Seconded by Councilmember Rossbach. Ayes - Councilmembers Hjelle,
May 15, 2008 9
City Council Meeting Minutes
A Continuation of May 12, 2008 Meeting
Nephew &Rossbach
Nav -Mayor Longrie
3. Beam Avenue Improvements, City Project 07-26
a. Resolution Accepting Assessment Roll and Ordering Assessment Hearing.
Councilmember Nephew moved to approve the Resolution for the Beam Avenue Improvements
Citv Proiect 07-26. Accepting the Assessment Roll and Ordering the Assessment Hearing.
RESOLUTION 08-05-079
ACCEPTING ROLL AND ORDERING ASSESSMENT HEARING
WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared
an assessment roll for the Beam Avenue Improvements, City Project 07-26, and the said
assessment roll is on file in the office of the city engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. A hearing shall be held on the 9th day of June 2008, at the city hall at 7:00 p.m. to
pass upon such proposed assessment and at such time and place all persons owning property
affected by such improvement will be given an opportunity to be heard with reference to such
assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing, and
to mail notices to the owners of all property affected by said assessment.
The notice of hearing shall state the date, time and place of hearing, the general nature of
the improvement the area to be assessed, that the proposed assessment roll is on file with the
clerk and city engineer and that written or oral objections will be considered.
Seconded by Councilmember Rossbach. Ayes - Councilmembers Hjelle,
Nephew &Rossbach
-Mayor Longrie
The motion passed.
4. Upper Afton Road Improvements, City Project 07-27
a. Resolution Accepting Assessment Roll and Ordering Assessment Hearing.
Councilmember Nephew moved to approve the Resolution for the Upper Afton Road
Improvements, City Proiect 07-27.
RESOLUTION 08-05-077
ACCEPTING ROLL AND ORDERING ASSESSMENT HEARING
May 15, 2008 10
City Council Meeting Minutes
A Continuation of May 12, 2008 Meeting
WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared
an assessment roll for the Upper Afton Road Improvements, City Project 07-27, and the said
assessment roll is on file in the office of the city engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. A hearing shall be held on the 9th day of June 2008, at the city hall at 7:15 p.m. to
pass upon such proposed assessment and at such time and place all persons owning property
affected by such improvement will be given an opportunity to be heard with reference to such
assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing, and
to mail notices to the owners of all property affected by said assessment.
The notice of hearing shall state the date, time and place of hearing, the general nature of
the improvement the area to be assessed, that the proposed assessment roll is on file with the
clerk and city engineer and that written or oral objections will be considered.
Seconded by Councilmember Rossbach.
Ayes - Councilmembers Hjelle,
Nephew &Rossbach
Nav -Mayor Longrie
The motion passed.
5. Request to Set Public Hearing Date of June 9, 2008, to Discuss Annual Report of the
National Pollutant Discharge Elimination System Phase II Permit.
Councilmember Nephew moved to approve the Public Hearing Date of June 9, 2008, to review
the 2007 NPDES annual report and receive comments from the public. Staff will be preparing a
report for submittal to council prior to the June 9, 2008, City Council Meeting.
Seconded by Councilmember Rossbach. Ayes -All
The motion passed.
N. AWARD OF BIDS
Award of Contract for Lift Station 17 Upgrades.
a. Civil Engineer II, Michael Thompson gave the presentation.
Councilmember Nephew moved to approve the Resolution for the Award of Bid to Lametti &
Sons, Inc. in the amount of $130,332.45, for Lift Station No. 17 Upgrades, City Proiect 08-03.
RESOLUTION 08-05-078
AWARD OF BIDS
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the
bid of Lametti & Sons, Inc. in the amount of $130,332.45 is the lowest responsible bid for the
upgrades to Lift Station No. 17, City Project 08-03, and the mayor and clerk are hereby
authorized and directed to enter into a contract with said bidder for and on behalf of the city.
May 15, 2008 11
City Council Meeting Minutes
A Continuation of May 12, 2008 Meeting
The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project.
Adopted by the council on this 15~h day of May, 2008.
Seconded by Councilmember Rossbach. Ayes -All
The motion passed.
O. VISITOR PRESENTATION -PART II
Bill Schriener, 1098 Beaver Creek Parkway, Maplewood. Mr. Schriener said on May 28,
2002, the city council approved the CUP for the Beaver Creek Development. He said there
are several items that are marked with an asterick on page 4 of the May 28, 2002, council
meeting minutes which state these items must be done before permits can be issued and
then he discussed several violations of the CUP. Mr. Schriener requested an immediate
work stoppage until these concerns are addressed.
Councilmember Nephew asked the City Attorney, Alan Kantrud to respond to this
Mr. Kantrud said he thought the planning staff was checking into this but he would talk to the
planning staff Friday, May 16, 2008, regarding these concerns.
Ms. Guilfoile and Mr. Kantrud said they would look at the CUP immediately following the meeting
and act accordingly.
Mayor Longrie asked that a staff member drive out to the site Friday morning.
Mr. Kantrud said either he would drive out to the site or a staff member would.
H. COUNCIL PRESENTATIONS
1. Request for Ideas and Designs for Building a Personal Fire Pit- Councilmember
Hjelle (Miscellaneous discussion amongst the council)
2. The "Nicest" Fire Pit in Maplewood Contest -Councilmember Hjelle (Miscellaneous
discussion amongst the council)
3. Update regarding on-line Council Packets -Mayor Longrie
IT Director, Mychal Fowlds gave the background regarding on-line Council
Packets and what is changing in the near future.
4. Follow-up Regarding Contacts at 3M. -Mayor Longrie
a. Acting Acting City Manager, Karen Guilfoile read the report from Acting City
Manager, Chuck Ahl in his absence.
5. Follow-up of Recycling of Printer Cartridges -Mayor Longrie
a. IT Director, Mychal Fowlds gave an update on Recycling Printer and Toner
Cartridges.
Mayor Longrie reported on Cartridge World in Maplewood and their request to
partner with the City of Maplewood for residents to drop cartridges off.
May 15, 2008 12
City Council Meeting Minutes
A Continuation of May 12, 2008 Meeting
6. Attending the Ball of the Wild on April 24, 2008 -Mayor Longrie gave an update on
this event that she attended and congratulated Maplewood resident, Emil Sturzenegger.
Beaver Lake Follow up -Mayor Longrie
After discussing a controversial statement made on Councilmember Nephews website
regarding an accusatory statement that Mayor Longrie supposedly made Mayor Longrie
went back to watch and listen to previous meetings and could find no such record of
making that statement. Mayor Longrie respectively asked Councilmember Nephew to
remove that statement from his website and stated she would continue to ask him to do so
at the next council meeting.
P. ADJOURNMENT
Mayor Longrie adjourned the meeting at 9:00 p.m.
May 15, 2008 13
City Council Meeting Minutes
A Continuation of May 12, 2008 Meeting