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HomeMy WebLinkAbout02/11/2003AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD February 11, 2003 6:00 P.M. Maplewood City Hall Council Chambers 1830 County Road B East 2. 3. 4. 5. 6. Call to Order Roll Call Approval of Agenda Approval of the January 14, 2003 Minutes Unfinished Business: None Scheduled Design Review: a. Ohlson Landscaping - 1949 Atlantic Street Visitor Presentations Board Presentations a. Ms. Longrie-Kline - January 27, 2003 City Council Meeting Staff Presentations a. Community Design Review Board Annual Report b. Community Design Review Board Cablecast - Scheduled to Begin February 25, 2003 c. Representation at the February 24, 2003, City Council Meeting 10. Adjourn I1. III. IV. VI. MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, FEBRUARY 11, 2003 CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:03 p.m. ROLL CALL Matt Ledvina Craig Jorgenson Diana Longrie-Kline Linda OIson Ananth Shankar Staff Present: Present Absent Present Present Present Shann Finwall, Associate Planner Lisa Kroll, Recording Secretary APPROVAL OFAGENDA Board member Longrie-Kline moved to approve the agenda. Board member Olson seconded. Ayes- Ledvina, Longrie-Kline, Olson, Shankar The motion passed. APPROVAL OF MINUTES Approval of the CDRB minutes for January 14, 2003. Board member Olson moved approval of the minutes of January 14, 2003. Board member Longrie-Kline seconded. Ayes---Ledvina, Longrie-Kline, Olson, Shankar The motion passed. UNFINISHED BUSINESS None. DESIGN REVIEW a. Ohlson Landscaping - 1949 Atlantic Street Ms. Finwall said Erik Ohlson and Stephanie Jacques are proposing to construct a 6,528- square-foot metal building at 1949 Atlantic Street. The building will house two businesses to include Ohlson Landscaping and Oehrlein Lawn and Landscape, with two office units and two separate service bays. The development requires two conditional use permits. Community Design Review Board Minutes 2-11-2003 2 One CUP is for the metal storage building and the second CUP is for exterior storage within the business. Ms. Finwall said on February 3, 2003, the planning commission reviewed the applicants' two-CUP requests. The planning commission unanimously recommended approval of both CUPs, including the CUP for exterior storage. The planning commission felt that denial of the CUP for exterior storage would cause an undue hardship on a landscape business. Ms. Finwall said Ms. Stephanie Jacques has provided staff with a revised site and grading plan, elevation plan and landscape plan date stamped February 11,2003. Ms. Finwall said the building will be tan with a hunter green vinyl wainscoting along all elevations. Staff finds that the proposed elevations are acceptable, are consistent and higher quality than the surrounding buildings in the area. Ms. Finwall said the building is 23-feet, 6 inches in height to the top of the roofline. The exterior of the building will have metal panel siding and a standing seam metal roof. The building will have three gables added to the roof. Four paved parking spaces are proposed in front of the building, with five paved parking spaces on the east side of the lot. The remainder of the lot, excluding landscaped areas, will consist of rock. The revised landscape plan included five Austrian Pines proposed at 6 feet in height to be planted on the north property line adjacent to the Gateway Trail. There will be three arborvitaes and three crab trees to be planted on the east property line along with the required rainwater garden with native water tolerant plantings. There will be two additional Austrian Pines and six arborvitaes planted on the south property line. Staff's original recommendation for revisions to the landscape plan called for native plantings on the north property line adjacent to the Gateway Trail. This was a recommendation by the Department of Natural Resources as well. Because of this, staff recommends the following changes to the landscape plan date stamped February 11, 2003. In order to screen the metal building from the Gateway Trail, staff is recommending four eight-foot high spruce trees clustered along the north side of the metal building, adjacent the Gateway Trail. Ms. Jacques is recommending two Black Hills Spruce and two Blue Hills Spruce trees in this area. In front of the storage bins on the north property line, staff recommends planting four dogwoods and three arborvitaes in this area. Ms. Jacques suggested the Austrian Pines on the south of the lot be altered to Black and Blue Spruce to be more consistent with the spruce trees that are now added to the north property line. The remainder of the landscape plan is acceptable to staff. Ms. Finwall said the Department of Natural Resources had some concerns regarding a fence along the north property line to avoid any encroachment onto the Gateway Trail. Ohlson Landscaping currently has a 6-foot high chain-linked fence around a majority of the lot except for the north property line and the applicant is willing to extend that fence along the north property line. Staff is recommending an additional condition be added for the extension of the chain-linked fence along the north property line. Ms. Finwall said a photometrics plan date stamped February 11, 2003 was submitted this evening with three 20-foot-high freestanding lights and fourteen wall pack lights. The lighting meets the city's lighting ordinance, however, the photometrics may have to be adjusted to ensure there is a .4-foot candle at all property lines as stated in the city code. Community Design Review Board Minutes 2-11-2003 Board member Shankar asked staff if they felt the metal building was consistent with the other buildings in the area? Ms. Finwall said staff was concerned about the original elevation, which was void of any design detail because the area is prime for redevelopment. However, it's clear that the revised building elevation is consistent, if not higher quality than surrounding buildings in the area. Staff was recommending additional wainscoting in a natural substance like brick or rock, but the applicant has indicated a significant cost factor. With the proposed wainscoting of the different color variation staff is satisfied that it is consistent with the existing buildings and they have added some design elements to the building. Board member Shankar asked what the colors are for the exterior of the metal building? Ms. Finwall said the applicant has some colors to show the board. They are proposing tan walls with hunter green wainscot. Board member Olson asked staff why the Austrian Pines are being removed from the plan and replaced with the Black and Blue Spruce trees? Ms. Finwall said the Austrian Pines were proposed at 6 feet in height. Staff believes an 8-foot high tree would provide better screening. The Department of Natural Resources wanted to ensure a native tree was planted. Staff and the applicant also felt the two types of spruce trees would add a nice color variation. Board member Longrie-Kline asked staff to clarify the square footage of the metal building? Ms. Finwall said the final building footprint, which was submitted today, shows the building at 48 feet wide by 136 feet deep, which brings the building to 6,528 square feet. Board member Olson asked staff if the C1 drawing was the most current plan? Ms. Finwall said that is correct. Board member Shankar asked if staff is comfortable with the screening of the concrete storage bins with the submitted landscaping plan? Ms. Finwall said there is quite a bit of natural screening on the Gateway Trail, with the additional arborvitaes and the dogwoods, staff feels the bins will be adequately screened. The concrete bins will be approximately four to five feet high. The plantings proposed for that side of the storage bins would get eight to ten feet high. Chairperson Ledvina asked if the storage bins would be made of concrete block? Ms. Finwall said the concrete bins would be smooth faced concrete block. Staff indicated that the applicant said the concrete storage bins could be painted. Chairperson Ledvina asked the applicant to address the board. Community Design Review Board Minutes 2-11-2003 4 Ms. Stephanie Jacques, CFO and Vice President for Ohlson Landscapes, Inc. who resides at 1706 Barclay Street, Maplewood addressed the board. Ms. Jacques said she has samples of the exterior colors of the building as well as some photos for the board to review. Board member Shankar asked what color the garage doors would be? Ms. Jacques said the garage doors would be tan. Board member Shankar asked how wide the garage doors will be? Ms. Jacques said she needs to defer that question to Curtis. Chairperson Ledvina asked Curtis to address the board. Mr. Curtis Miers at 14343 Julliard in Columbus Township addressed the board. Mr. Miers is the District Sales Manager for Walters Buildings representing the applicant in this project. Mr. Miers said the garage doors will be 12' X 12'. He said the steel panels are one foot on center and they come in three-foot-wide panels. The lower section of the building is a three-foot panel that can be easily replaced if it is damaged. Board member Shankar asked if it would it be possible to line up the edges of the garage door with the edge of the panels? Mr. Miers said not necessarily because you try to make the doors "start" in a flat and "end" in a flat because the trim that is used for the jams around the door is one piece. Chairperson Ledvina asked the applicant if they are proposing smooth faced concrete block for the four concrete storage bins? Ms. Jacques said she would like Eric to speak regarding that. Chairperson Ledvina asked the applicant to address the board. Mr. Eric Ohlson of Ohlson Landscapes, Inc. residing at 1706 Barclay Street, Maplewood, addressed the board. He said they are proposing to use a large concrete block approximately four feet long and three feet wide, which stack on top of each other. That way the storage bins are secure if any type of heavy machinery hits the bins. A smaller concrete block would crush with any type of contact such as a big piece of equipment. Mr. Ohlson said the concrete bins are movable because they have a steel wire cable on them that can be picked up by a machine and stacked on top of each other. The concrete storage bins are 1,000-pound block and are made by Cemstone. Board member Shankar asked Mr. Ohlson if he has ever seen these concrete bins painted before? Mr. Ohlson said no he's not seen the bins painted but he's sure the concrete could be painted with concrete paint. Community Design Review Board 5 Minutes 2-11-2003 Board member Olson asked if the storage bins would be visible from the Gateway Trail? Mr. Ohlson said he doesn't think the bins would be visible. Board member Shankar asked the applicant how they propose to lower the foot-candles from 2.7-foot-candles to .4-foot-candles? Ms. Jacques said she has left that responsibility up to the lighting company. Board member Olson asked if the drainage issues have been resolved? Ms. Jacques said yes the drainage issues have been resolved with the new grading plan. Board member Shankar said he would like to see the wainscoting brought right up to the edge of the windows. Chairperson Ledvina said that is a condition that could be added. Board member Longrie-Kline asked what color the eyebrow overhang would be? Ms. Jacques said the eyebrow overhang would be hunter green. Board member Shankar asked if there is any signage proposed for this building? Ms. Finwall said there is no signage being proposed, however, it would require a separate sign permit. Ms. Jacques said no signage is needed. Ohlson Landscapes, Inc. doesn't want to encourage any more traffic than necessary to their building. The building is for their use only and because it is not a retail operation they don't need a sign. They will, however, have the address numbers posted on the building. Chairperson Ledvina said he is concerned with the appearance of the concrete storage bins. He understands the need to have something heavy duty but he wonders if there is a way to dress the storage bins up such as painting the exterior. Mr. Ohlson said they could use treated lumber, which may go better with the Gateway Trail. Mr. Ohlson said the bins would then be 6 feet high and made of brown treated lumber. That product would stand up to the heavy equipment that would be used around the bins. Board members thought using brown treated lumber would be an acceptable proposal for the storage bins and that would blend in better with the Gateway Trail. Ms. Finwall noted the grading plan date stamped February 11, 2003, has not been approved by the city engineer. However, the applicant followed the suggestions and guidelines of the city engineer and approval will be conditioned on approval of the grading plan by the city engineer. Community Design Review Board Minutes 2-11-2003 Board member Shankar moved to approve the plans date-stamped February 11, 2003, for a 6,528r~,900 square-foot metal building for the Ohlson Landscaping, Inc. business located at 1949 Atlantic Street. Approval is based on the following conditions: (changes to the conditions are in bold and deletions have a strike through them). Repeat this review in two years if the city has not issued a building permit for this project. Provide the following for city staff approval before the city issues a grading or building permit. 1) A detailed grading, drainage and erosion control plan and a detailed utility plan, subject to the city engineer's approval. 2) A revised site plan "'-;"";'~; ..... ;,r, ,~, ......... ,~ ,,--~,~;,-,- ,~--; ...... '~ crcc:cn ,-~,,,,,,~ ,-"~,' showing a 6-foot high chain-linked fence along the north property line. The site plan must also show the driveway with a width of at least 20 feet that is paved between the street and the parking lot. 3) Revised elevations o~"-'";"" thc ~'-" .... ;""' with the wainscoting constructed up to the window trim. v/ 4) Building samples of metal panels, standing seam roof, trim, doors and wainscot. 5) A detailed photometric plan for all proposed outdoor lighting, ........ ' shall be revised and resubmitted to conform to the IighUng ordinance subject to staff approval. 6) Plans for a trash-dumpster enclosure. The gates shall be 100 percent opaque and the materials and colors of the enclosure shall be compatible with those of the new metal building. This plan shall be subject to staff approval. 7) A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 8) The four storage bins on the north side of the property shall be a maximum of 6 feet tall and constructed of brown treated lumber. Community Design Review Board Minutes 2-11-2003 7 c) Complete the following before occupying the metal building: 1) Install all required exterior improvements. d) If any required work is not done, the city may allow temporary occupancy if: 1) The city determines that the work is not essential to the public health, safety or welfare. 2) The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. e) All work shall follow the approved plans. The director of community development may approve minor changes. Board member Olson seconded. Ayes - Ledvina, Longrie-Kline, Olson, Shankar The motion passed. This item goes to the city council on Monday, February 24, 2003. VII. VISITOR PRESENTATIONS No visitors present. VIII. BOARD PRESENTATIONS Ms Longrie-Kline was the representative at the January 27, 2003, city council meeting. The city council discussed the Tillges Medical Office sign setback variance, which was tabled. Ms. Finwall said the city council reviewed and approved the revised sign variance for Mr. Tillges' medical office building at the February 10, 2003 city council meeting. Mr. Tillges worked with staff to reduce the pillar widths from four feet to two feet. Instead of the sign face starting at four feet from ground grade, it will start at six feet. This increased the visibility for oncoming traffic onto Beam Avenue. The sign did not decrease in height but the pillars and sign face were made smaller. The sign will be located in the easement Community Design Review Board Minutes 2-11-2003 8 IX. STAFF PRESENTATIONS a. Community Design Review Board Annual Report Board member Shankar moved to approve the 2002 Community Design Review Board Annual Report. Board member Olson seconded. Ayes-Ledvina, Longrie-Kline, Olson, Shankar The motion passed. This will go to the city council meeting on Monday, February 24, 2003. Ms. Finwall said the city council confirmed the reappointment of board members Matt Ledvina, Diana Longrie-Kline and Linda Olson for another two-year term. Community Design Review Board Cablecast - Scheduled to begin February 25, 2003. Ms. Finwall introduced Mr. Brad Karstens who will be doing the cablecast for the CDRB meetings beginning February 25, 2003. Brad has cablecast experience in doing several of the city council meetings. c. CDRB representation at the February 24, 2003, city council meeting. Board member Shankar will be the CDRB representative at the February 24, 2003, city council meeting. Ohlson landscaping and the CDRB 2002 Annual Report will be discussed. X. ADJOURNMENT The meeting was adjourned at 7:00 p.m.