HomeMy WebLinkAbout02/11/2003AGENDA
MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
February 11, 2003
6:00 P.M.
Maplewood City Hall Council Chambers
1830 County Road B East
2.
3.
4.
5.
6.
Call to Order
Roll Call
Approval of Agenda
Approval of the January 14, 2003 Minutes
Unfinished Business: None Scheduled
Design Review:
a. Ohlson Landscaping - 1949 Atlantic Street
Visitor Presentations
Board Presentations
a. Ms. Longrie-Kline - January 27, 2003 City Council Meeting
Staff Presentations
a. Community Design Review Board Annual Report
b. Community Design Review Board Cablecast - Scheduled to Begin
February 25, 2003
c. Representation at the February 24, 2003, City Council Meeting
10. Adjourn
I1.
III.
IV.
VI.
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, FEBRUARY 11, 2003
CALL TO ORDER
Chairperson Ledvina called the meeting to order at 6:03 p.m.
ROLL CALL
Matt Ledvina
Craig Jorgenson
Diana Longrie-Kline
Linda OIson
Ananth Shankar
Staff Present:
Present
Absent
Present
Present
Present
Shann Finwall, Associate Planner
Lisa Kroll, Recording Secretary
APPROVAL OFAGENDA
Board member Longrie-Kline moved to approve the agenda.
Board member Olson seconded.
Ayes- Ledvina, Longrie-Kline,
Olson, Shankar
The motion passed.
APPROVAL OF MINUTES
Approval of the CDRB minutes for January 14, 2003.
Board member Olson moved approval of the minutes of January 14, 2003.
Board member Longrie-Kline seconded.
Ayes---Ledvina, Longrie-Kline,
Olson, Shankar
The motion passed.
UNFINISHED BUSINESS
None.
DESIGN REVIEW
a. Ohlson Landscaping - 1949 Atlantic Street
Ms. Finwall said Erik Ohlson and Stephanie Jacques are proposing to construct a 6,528-
square-foot metal building at 1949 Atlantic Street. The building will house two businesses to
include Ohlson Landscaping and Oehrlein Lawn and Landscape, with two office units and two
separate service bays. The development requires two conditional use permits.
Community Design Review Board
Minutes 2-11-2003
2
One CUP is for the metal storage building and the second CUP is for exterior storage within
the business. Ms. Finwall said on February 3, 2003, the planning commission reviewed the
applicants' two-CUP requests. The planning commission unanimously recommended approval
of both CUPs, including the CUP for exterior storage. The planning commission felt that denial
of the CUP for exterior storage would cause an undue hardship on a landscape business.
Ms. Finwall said Ms. Stephanie Jacques has provided staff with a revised site and grading
plan, elevation plan and landscape plan date stamped February 11,2003.
Ms. Finwall said the building will be tan with a hunter green vinyl wainscoting along all
elevations. Staff finds that the proposed elevations are acceptable, are consistent and higher
quality than the surrounding buildings in the area. Ms. Finwall said the building is 23-feet, 6
inches in height to the top of the roofline. The exterior of the building will have metal panel
siding and a standing seam metal roof. The building will have three gables added to the roof.
Four paved parking spaces are proposed in front of the building, with five paved parking
spaces on the east side of the lot. The remainder of the lot, excluding landscaped areas, will
consist of rock.
The revised landscape plan included five Austrian Pines proposed at 6 feet in height to be
planted on the north property line adjacent to the Gateway Trail. There will be three
arborvitaes and three crab trees to be planted on the east property line along with the required
rainwater garden with native water tolerant plantings. There will be two additional Austrian
Pines and six arborvitaes planted on the south property line. Staff's original recommendation
for revisions to the landscape plan called for native plantings on the north property line
adjacent to the Gateway Trail. This was a recommendation by the Department of Natural
Resources as well. Because of this, staff recommends the following changes to the landscape
plan date stamped February 11, 2003. In order to screen the metal building from the Gateway
Trail, staff is recommending four eight-foot high spruce trees clustered along the north side of
the metal building, adjacent the Gateway Trail. Ms. Jacques is recommending two Black Hills
Spruce and two Blue Hills Spruce trees in this area. In front of the storage bins on the north
property line, staff recommends planting four dogwoods and three arborvitaes in this area. Ms.
Jacques suggested the Austrian Pines on the south of the lot be altered to Black and Blue
Spruce to be more consistent with the spruce trees that are now added to the north property
line. The remainder of the landscape plan is acceptable to staff.
Ms. Finwall said the Department of Natural Resources had some concerns regarding a fence
along the north property line to avoid any encroachment onto the Gateway Trail. Ohlson
Landscaping currently has a 6-foot high chain-linked fence around a majority of the lot except
for the north property line and the applicant is willing to extend that fence along the north
property line. Staff is recommending an additional condition be added for the extension of the
chain-linked fence along the north property line.
Ms. Finwall said a photometrics plan date stamped February 11, 2003 was submitted this
evening with three 20-foot-high freestanding lights and fourteen wall pack lights. The lighting
meets the city's lighting ordinance, however, the photometrics may have to be adjusted to
ensure there is a .4-foot candle at all property lines as stated in the city code.
Community Design Review Board
Minutes 2-11-2003
Board member Shankar asked staff if they felt the metal building was consistent with the other
buildings in the area?
Ms. Finwall said staff was concerned about the original elevation, which was void of any
design detail because the area is prime for redevelopment. However, it's clear that the revised
building elevation is consistent, if not higher quality than surrounding buildings in the area.
Staff was recommending additional wainscoting in a natural substance like brick or rock, but
the applicant has indicated a significant cost factor. With the proposed wainscoting of the
different color variation staff is satisfied that it is consistent with the existing buildings and they
have added some design elements to the building.
Board member Shankar asked what the colors are for the exterior of the metal building?
Ms. Finwall said the applicant has some colors to show the board. They are proposing tan
walls with hunter green wainscot.
Board member Olson asked staff why the Austrian Pines are being removed from the plan and
replaced with the Black and Blue Spruce trees?
Ms. Finwall said the Austrian Pines were proposed at 6 feet in height. Staff believes an 8-foot
high tree would provide better screening. The Department of Natural Resources wanted to
ensure a native tree was planted. Staff and the applicant also felt the two types of spruce
trees would add a nice color variation.
Board member Longrie-Kline asked staff to clarify the square footage of the metal building?
Ms. Finwall said the final building footprint, which was submitted today, shows the building at
48 feet wide by 136 feet deep, which brings the building to 6,528 square feet.
Board member Olson asked staff if the C1 drawing was the most current plan?
Ms. Finwall said that is correct.
Board member Shankar asked if staff is comfortable with the screening of the concrete storage
bins with the submitted landscaping plan?
Ms. Finwall said there is quite a bit of natural screening on the Gateway Trail, with the
additional arborvitaes and the dogwoods, staff feels the bins will be adequately screened. The
concrete bins will be approximately four to five feet high. The plantings proposed for that side
of the storage bins would get eight to ten feet high.
Chairperson Ledvina asked if the storage bins would be made of concrete block?
Ms. Finwall said the concrete bins would be smooth faced concrete block. Staff indicated that
the applicant said the concrete storage bins could be painted.
Chairperson Ledvina asked the applicant to address the board.
Community Design Review Board
Minutes 2-11-2003
4
Ms. Stephanie Jacques, CFO and Vice President for Ohlson Landscapes, Inc. who resides at
1706 Barclay Street, Maplewood addressed the board. Ms. Jacques said she has samples of
the exterior colors of the building as well as some photos for the board to review.
Board member Shankar asked what color the garage doors would be?
Ms. Jacques said the garage doors would be tan.
Board member Shankar asked how wide the garage doors will be?
Ms. Jacques said she needs to defer that question to Curtis.
Chairperson Ledvina asked Curtis to address the board.
Mr. Curtis Miers at 14343 Julliard in Columbus Township addressed the board. Mr. Miers is
the District Sales Manager for Walters Buildings representing the applicant in this project. Mr.
Miers said the garage doors will be 12' X 12'. He said the steel panels are one foot on center
and they come in three-foot-wide panels. The lower section of the building is a three-foot
panel that can be easily replaced if it is damaged.
Board member Shankar asked if it would it be possible to line up the edges of the garage door
with the edge of the panels?
Mr. Miers said not necessarily because you try to make the doors "start" in a flat and "end" in a
flat because the trim that is used for the jams around the door is one piece.
Chairperson Ledvina asked the applicant if they are proposing smooth faced concrete block for
the four concrete storage bins?
Ms. Jacques said she would like Eric to speak regarding that.
Chairperson Ledvina asked the applicant to address the board.
Mr. Eric Ohlson of Ohlson Landscapes, Inc. residing at 1706 Barclay Street, Maplewood,
addressed the board. He said they are proposing to use a large concrete block approximately
four feet long and three feet wide, which stack on top of each other. That way the storage bins
are secure if any type of heavy machinery hits the bins. A smaller concrete block would crush
with any type of contact such as a big piece of equipment.
Mr. Ohlson said the concrete bins are movable because they have a steel wire cable on them
that can be picked up by a machine and stacked on top of each other. The concrete storage
bins are 1,000-pound block and are made by Cemstone.
Board member Shankar asked Mr. Ohlson if he has ever seen these concrete bins painted
before?
Mr. Ohlson said no he's not seen the bins painted but he's sure the concrete could be painted
with concrete paint.
Community Design Review Board 5
Minutes 2-11-2003
Board member Olson asked if the storage bins would be visible from the Gateway Trail?
Mr. Ohlson said he doesn't think the bins would be visible.
Board member Shankar asked the applicant how they propose to lower the foot-candles from
2.7-foot-candles to .4-foot-candles?
Ms. Jacques said she has left that responsibility up to the lighting company.
Board member Olson asked if the drainage issues have been resolved?
Ms. Jacques said yes the drainage issues have been resolved with the new grading plan.
Board member Shankar said he would like to see the wainscoting brought right up to the edge
of the windows.
Chairperson Ledvina said that is a condition that could be added.
Board member Longrie-Kline asked what color the eyebrow overhang would be?
Ms. Jacques said the eyebrow overhang would be hunter green.
Board member Shankar asked if there is any signage proposed for this building?
Ms. Finwall said there is no signage being proposed, however, it would require a separate sign
permit.
Ms. Jacques said no signage is needed. Ohlson Landscapes, Inc. doesn't want to encourage
any more traffic than necessary to their building. The building is for their use only and because
it is not a retail operation they don't need a sign. They will, however, have the address
numbers posted on the building.
Chairperson Ledvina said he is concerned with the appearance of the concrete storage bins.
He understands the need to have something heavy duty but he wonders if there is a way to
dress the storage bins up such as painting the exterior.
Mr. Ohlson said they could use treated lumber, which may go better with the Gateway Trail.
Mr. Ohlson said the bins would then be 6 feet high and made of brown treated lumber. That
product would stand up to the heavy equipment that would be used around the bins.
Board members thought using brown treated lumber would be an acceptable proposal for the
storage bins and that would blend in better with the Gateway Trail.
Ms. Finwall noted the grading plan date stamped February 11, 2003, has not been approved
by the city engineer. However, the applicant followed the suggestions and guidelines of the
city engineer and approval will be conditioned on approval of the grading plan by the city
engineer.
Community Design Review Board
Minutes 2-11-2003
Board member Shankar moved to approve the plans date-stamped February 11, 2003, for a
6,528r~,900 square-foot metal building for the Ohlson Landscaping, Inc. business located at
1949 Atlantic Street. Approval is based on the following conditions: (changes to the
conditions are in bold and deletions have a strike through them).
Repeat this review in two years if the city has not issued a building permit for this
project.
Provide the following for city staff approval before the city issues a grading or building
permit.
1)
A detailed grading, drainage and erosion control plan and a detailed utility plan,
subject to the city engineer's approval.
2)
A revised site plan "'-;"";'~; ..... ;,r, ,~, ......... ,~ ,,--~,~;,-,- ,~--; ...... '~ crcc:cn
,-~,,,,,,~ ,-"~,' showing a 6-foot high chain-linked fence along the north
property line. The site plan must also show the driveway with a width of at least
20 feet that is paved between the street and the parking lot.
3)
Revised elevations o~"-'";"" thc ~'-" .... ;""' with the wainscoting constructed
up to the window trim.
v/
4) Building samples of metal panels, standing seam roof, trim, doors and wainscot.
5)
A detailed photometric plan for all proposed outdoor lighting,
........ ' shall be revised and resubmitted to conform to the IighUng
ordinance subject to staff approval.
6)
Plans for a trash-dumpster enclosure. The gates shall be 100 percent opaque
and the materials and colors of the enclosure shall be compatible with those of
the new metal building. This plan shall be subject to staff approval.
7)
A letter of credit or cash escrow for all required exterior improvements. The
amount shall be 150 percent of the cost of the work.
8)
The four storage bins on the north side of the property shall be a maximum
of 6 feet tall and constructed of brown treated lumber.
Community Design Review Board
Minutes 2-11-2003
7
c) Complete the following before occupying the metal building:
1) Install all required exterior improvements.
d) If any required work is not done, the city may allow temporary occupancy if:
1) The city determines that the work is not essential to the public health, safety
or welfare.
2)
The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor
shall complete any unfinished exterior improvements by June 1 if occupancy
of the building is in the fall or winter, or within six weeks of occupancy of the
building if occupancy is in the spring or summer.
e)
All work shall follow the approved plans. The director of community development may
approve minor changes.
Board member Olson seconded.
Ayes - Ledvina, Longrie-Kline,
Olson, Shankar
The motion passed.
This item goes to the city council on Monday, February 24, 2003.
VII. VISITOR PRESENTATIONS
No visitors present.
VIII. BOARD PRESENTATIONS
Ms Longrie-Kline was the representative at the January 27, 2003, city council
meeting.
The city council discussed the Tillges Medical Office sign setback variance, which was
tabled.
Ms. Finwall said the city council reviewed and approved the revised sign variance for
Mr. Tillges' medical office building at the February 10, 2003 city council meeting. Mr.
Tillges worked with staff to reduce the pillar widths from four feet to two feet. Instead of
the sign face starting at four feet from ground grade, it will start at six feet. This
increased the visibility for oncoming traffic onto Beam Avenue. The sign did not
decrease in height but the pillars and sign face were made smaller. The sign will be
located in the easement
Community Design Review Board
Minutes 2-11-2003
8
IX. STAFF PRESENTATIONS
a. Community Design Review Board Annual Report
Board member Shankar moved to approve the 2002 Community Design Review Board
Annual Report.
Board member Olson seconded.
Ayes-Ledvina, Longrie-Kline,
Olson, Shankar
The motion passed.
This will go to the city council meeting on Monday, February 24, 2003.
Ms. Finwall said the city council confirmed the reappointment of board members Matt
Ledvina, Diana Longrie-Kline and Linda Olson for another two-year term.
Community Design Review Board Cablecast - Scheduled to begin February 25,
2003.
Ms. Finwall introduced Mr. Brad Karstens who will be doing the cablecast for the CDRB
meetings beginning February 25, 2003. Brad has cablecast experience in doing several
of the city council meetings.
c. CDRB representation at the February 24, 2003, city council meeting.
Board member Shankar will be the CDRB representative at the February 24, 2003, city
council meeting. Ohlson landscaping and the CDRB 2002 Annual Report will be
discussed.
X. ADJOURNMENT
The meeting was adjourned at 7:00 p.m.