HomeMy WebLinkAbout03-24-2008MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, March 24, 2008
Council Chambers, City Hall
Meeting No. 09-08
A.
B.
C.
D.
CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 7:05 p.m. by Mayor Longrie.
PLEDGE OF ALLEGIANCE
ROLL CALL
Diana Longrie, Mayor Present
Erik Hjelle, Councilmember Present
Kathleen Juenemann, Councilmember Present
John Nephew, Councilmember Present
Will Rossbach. Councilmember Present
APPROVAL OF AGENDA
Councilmember Nephew moved to table L1. until the next council meeting.
Seconded by Councilmember Rossbach. Ayes -All
The motion passed.
The following items were added to the agenda by the council.
M2. Ramsey County League of Local Government -Councilmember Rossbach
M3. The Rock Nightclub -Smoking Theatrical Performances -Councilmember Hjelle
M4. Additional Information from Eureka Recycling Article in City News -Mayor Longrie
M5. Update on Historical Preservation Commission Meeting Mayor attended -Mayor Longrie
M6. Information About Court Transcripts -Mayor Longrie
M7. City Newsletter -Mayor Longrie
M8. Questions from Citizens Regarding Update for Ordinances -Mayor Longrie
M9. Senior Friendly Development Article -Mayor Longrie
M10. Sniffers Article -Mayor Longrie
M11. Update on Conservation Easements -Mayor Longrie
Councilmember Nephew moved to approve the agenda as amended.
Seconded by Councilmember Hjelle. Ayes -All
The motion passed.
March 24, 2008
City Council Meeting Minutes
E. APPROVAL OF MINUTES
Councilmember Juenemann moved to approve the February 25, 2008, 6:30 Council Workshop
Minutes as submitted.
Seconded by Councilmember Rossbach. Ayes -All
The motion passed.
Councilmember Rossbach moved to approve the March 3, 2008, 5:00 Closed Session Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann. Ayes -All
The motion passed.
Councilmember Hjelle moved to approve the March 3, 2008, 6:15 Council Manager Workshop
Minutes as submitted.
Seconded by Councilmember Nephew.
The motion passed.
Ayes -All
Abstain -Councilmember Juenemann
Councilmember Rossbach moved to approve the March 10, 2008, 4:45 Council Manager
Workshop Meeting Minutes as submitted.
Seconded by Councilmember Nephew.
The motion passed.
Ayes -All
Abstain -Councilmember Hjelle
Councilmember Nephew stated the councilmember's names were missing from who had moved
approval of the agenda and who seconded the motion. (The recording secretary corrected the
missing information which was Councilmember Nephew moved approval of the agenda and
Councilmember Juenemann seconded the motion.)
Councilmember Nephew moved to approve the March 10, 2008, 6:15 Closed Session Meeting
Minutes as amended.
Seconded by Councilmember Juenemann. Ayes -All
The motion passed.
Abstain -Councilmember Hjelle
Approval of March 10, 2008, City Council Meeting Minutes.
March 24, 2008 2
City Council Meeting Minutes
Councilmember Nephew had two spelling corrections on Page 6, under Visitor Presentations.
Correcting the spelling of Mr. Sch+Iling's last name to Mr. Schelling and Mr. Wysoff to Mr. Wykoff.
Councilmember Rossbach moved to approve the March 10, 2008, City Council Meeting Minutes
as amended.
Seconded by Councilmember Nephew.
The motion passed.
F. APPOINTMENTS/PRESENTATIONS
Ayes -All
Abstain -Councilmember Hjelle
Resolution of Recognition of the Hill Murray Hockey Team
a. Mayor Longrie read the Proclamation aloud and presented it to the Hill Murray
Hockey Team.
Proclamation for Hill Murray High School State Championship Hockey Team, 2008
WHEREAS, Hill Murray High School is an important part of the City of Maplewood
Community, and
WHEREAS, Hill Murray High School provides a valuable educational experience to many of our
Maplewood residents, and
WHEREAS, the Hill Murray Hockey Team of 2008 won the Class 4AA Championship;
WHEREAS each member of the team; Kirk McGinley, Chris Casto, Tyler Zepeda, Nick Widing,
Paul Prescott, Isaac Koh/s, Ryan Furne, Delaney "Lou" Metcalf, Alex Kelly, Monte French, Jordan
Johnson, Dave Cascalenda, Jeff Westerhaus, Bo Dolan, Jeff Sonntag, Dan Cecka, Dan Sova,
Jonathan Stadler, Andy Singerhouse, Jack Walsh, and Joe Phillippi along with coaches, Bill
Lechner and Pat Schafhauser represented the spirit of the State of Minnesota's High School
Hockey;
WHEREAS the City of Maplewood supports the State of Hockey and congratulates its 4AA
Champions, the Hill Murray Pioneers;
NOW, THEREFORE lT BE RESOLVED that 1, Diana Longrie, Mayor of Maplewood and the City
Council members, do hereby proclaim March 31, 2008, as Celebrate The State of Hockey Class
4AA Hockey Champions, Hill Murray High School Day.
Diana Longrie, Mayor
John Nephew, City Councilmember
Will Rossbach, City Councilmember
G. PUBLIC HEARINGS
Erik Hjelle, City Councilmember
Kathleen Juenemann, City Councilmember
March 24, 2008
City Council Meeting Minutes
Karen Guilfoile, City Clerk
3
Wetland Ordinance (First Reading)
a. Environmental Planner, Shann Finwall gave the report and answered questions of the
council.
b. Ginny Gaynor, Open Space Coordinator answered questions of the council.
c. Ginny Yingling, Environmental and Natural Commission member answered questions of
the council.
d. DuWayne Konewko, Environmental Manager answered questions of the council.
e. City Attorney, Alan Kantrud answered questions of the council.
f. Jeremy Yarwood, Planning Commission member offered comments from the Planning
Commission.
g. Acting City Manager, Public Works Director, Chuck Ahl answered questions of the
council.
Mayor Longrie opened the public hearing.
Nancy Lazaryan, 2516 Linwood Avenue, Maplewood, addressed the council and offered
her comments regarding the first reading of the Wetland Ordinance.
Bob Zick, 2515 White Bear Avenue, Maplewood addressed the council and offered his
comments regarding the first reading of the Wetland Ordinance.
Mayor Longrie closed the public hearing.
Councilmember Rossbach moved to approve the First Reading of the Wetland Ordinance.
Seconded by Councilmember Juenemann. Ayes -All
The motion passed.
Councilmember Juenemann thanked everyone that worked so diligently on the draft of the First
Reading of the Wetland Ordinance.
Mayor Longrie requested that the Public Hearing notices be sent out to the residents that would be
affected by this ordinance prior to the Second Reading of the Wetland Ordinance. Staff and council
discussed the parameters of the hearing notice and the council made it known to staff which
property owners should be made aware of the Second Reading of the Wetland Ordinance.
H. VISITOR PRESENTATIONS
Bob Zick, 2515 White Bear Avenue, Maplewood. Mr. Zick spoke regarding item L'
(Approval of 2007-2008 Contract between the City of Maplewood and Maplewood
Confidential and Supervisory Association) that was removed from the agenda.
Nancy Lazaryan, 2516 Linwood Avenue, Maplewood. Ms. Lazaryan spoke regarding
property in south Maplewood and ongoing concerns with the City of Maplewood.
CONSENT AGENDA
Councilmember Hjelle moved to approve items 1, 3, 5, 7, 8, 10, 12
Seconded by Councilmember Juenemann. Ayes -All
The motion passed.
March 24, 2008 4
City Council Meeting Minutes
2. Mayor Longrie moved to approve item 2.
Seconded by Councilmember Hjelle. Ayes -All
The motion passed.
3. Mayor Longrie moved to approve item 4.
Seconded by Councilmember Juenemann. Ayes -All
The motion passed.
4. Councilmember Juenemann moved to approve item 6.
Seconded by Councilmember Hjelle. Ayes -All
The motion passed.
5. Mayor Longrie moved to approve item 9.
Seconded by Councilmember Hjelle.
The motion passed.
Ayes -Councilmembers Hjelle,
Juenemann, Nephew,
& Rossbach
-Mayor Longrie
6. Councilmember Nephew moved to approve item 11.
Seconded by Councilmember Hjelle. Ayes -Councilmembers Hjelle,
Juenemann, Nephew,
& Rossbach
The motion passed.
-Mayor Longrie
7. Mayor Longrie moved to approve item 13.
Seconded by Councilmember Hjelle. Ayes -All
The motion passed.
8. Councilmember Juenemann moved to approve 14.
Seconded by Councilmember Hjelle. Ayes -All
The motion passed.
1. Approval of Claims.
Councilmember Hjelle moved approval of claims.
March 24, 2008 5
City Council Meeting Minutes
ACCOUNTS PAYABLE:
$ 332,585.55 Checks #74992 thru #75040
$ 162,496.70 Disbursements via debits to checking account
Dated 02/28/08 thru 03/06/08
$ 282,182.89 Checks #75041 thru #75075
$ 325,380.57 Disbursements via debits to checking account
Dated 03/06/08 thru 03/13/08
$ 1,905,741.39 Total Accounts Payable
PAYROLL
$ 476,266.62 Payroll Checks and Direct Deposits dated 03/07/08
$ 2,941.13 Payroll Deduction check #1004805 thru #1004807
dated 03/07/08
$ 479,207.75 Total Payroll
$ 1.581.853.46 GRAND TOTAL
Seconded by Councilmember Juenemann. Ayes -All
The motion passed.
2. Purchase of Police Vehicles.
a. Maplewood Police Chief, Dave Thomalla answered questions of the council.
Mayor Longrie moved to recommend approval for the Maplewood Police Department to order and
purchase in May 2008, five 2008 Ford Crown Victoria Police Interceptor squad cars at a state
contract price of $21,105 for each car.
Seconded by Councilmember Hjelle. Ayes -All
The motion passed.
3. Donation to Landfall Cops `N Kids Fishing Clinic.
Councilmember Hjelle moved to recommend approval for the Maplewood Police Department to
receive a $300 donation from Saturn of Saint Paul for the annual Landfall Cops 'N Kids Fishing
Clinic.
Seconded by Councilmember Juenemann. Ayes -All
The motion passed.
4. Memorandum of Agreement -Suburban Ramsey Safe Schools/Healthy Students Initiative.
a. Maplewood Police Chief, Dave Thomalla answered questions of the council.
March 24, 2008 6
City Council Meeting Minutes
Mayor Longrie moved to recommended that approval be given to participate in this Suburban
Ramsey Safe Schools/Healthy Students Initiative and that the necessary budget adjustments be
made to expend funds received, if any, as outlined in the Memorandum of Agreement.
Seconded by Councilmember Juenemann. Ayes -All
The motion passed.
5. Temporary Gambling -Church of the Presentation of the Blessed Virgin Mary.
Councilmember Hjelle moved approval of the Temporary Gambling for the Church of the
Presentation of the Blessed Virgin Mary.
RESOLUTION 08-03-034
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary premises permit for lawful gambling is approved for the Church of the Presentation of
the Blessed Virgin Mary (BVM), 1725 Kennard Street, Maplewood.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Juenemann. Ayes -All
The motion passed.
6. Temporary Gambling -Transfiguration Catholic Church Event at Hill Murray High School.
a. City Clerk, Director of Citizen Services answered questions of the council.
Councilmember Juenemann moved to approve the Temporary Gambling for the Transfiguration
Catholic Church Event at Hill Murray High School.
RESOLUTION 08-03-035
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary premises permit for lawful gambling is approved for Transfiguration Catholic Church,
6133 15`h Street North, Oakdale, at Hill Murray High School, 2625 Larpenteur Avenue East,
Maplewood.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
March 24, 2008
City Council Meeting Minutes
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Hjelle. Ayes -All
The motion passed.
7. Kohlman Lane Area Street Improvements, City Project 07-21.
a. Resolution Approving Plans and Specifications and Advertising for Bids.
b. Resolution Ordering Preparation of Assessment Roll.
c. Resolution Accepting Assessment Roll and Ordering Assessment Hearing.
Councilmember Hjelle moved to approve the Kohlman Lane Area Street Improvements, City
Proiect 07-21.
RESOLUTION 08-03-036
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on February 11`h, 2008, plans
and specifications for Kohlman Lane Area Street Improvements, City Project 07-21, have been
prepared by (or under the direction of) the city engineer, who has presented such plans and
specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, acopy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published twice, at least twenty one
days before the date set for bid opening, shall specify the work to be done, shall state that bids will
be publicly opened and considered by the council at 10:00 a.m. on the 18th day of April, 2008, at
the city hall and that no bids shall be considered unless sealed and filed with the clerk and
accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five
percent of the amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive,
open, and read aloud bids received at the time and place herein noted, and to tabulate the bids
received. The council will consider the bids, and the award of a contract, at the regular city council
meeting of April 28`h, 2008.
RESOLUTION 08-03-037
ORDERING PREPARATION OF ASSESSMENT ROLL
March 24, 2008 8
City Council Meeting Minutes
WHEREAS, the city clerk and city engineer will receive bids for the Kohlman Lane Area
Street Improvements, City Project 07-21.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be
specially assessed for such improvement against every assessable lot, piece or parcel of land
abutting on the streets affected, without regard to cash valuation, as provided by law, and they
shall file a copy of such proposed assessment in the city office for inspection.
FURTHER, the clerk shall, upon completion of such proposed assessment notify the
council thereof.
RESOLUTION 08-03-038
ORDERING ASSESSMENT ROLL HEARING
WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared
an assessment roll for the Kohlman Lane Area Street Improvements, City Project 07-21, and the
said assessment roll is on file in the office of the city engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. A hearing shall be held on the 28th day of April 2008, at the city hall at 7:00 p.m. to
pass upon such proposed assessment and at such time and place all persons owning property
affected by such improvement will be given an opportunity to be heard with reference to such
assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing, and
to mail notices to the owners of all property affected by said assessment.
The notice of hearing shall state the date, time and place of hearing, the general nature of
the improvement the area to be assessed, that the proposed assessment roll is on file with the
clerk and city engineer and that written or oral objections will be considered.
Seconded by Councilmember Juenemann. Ayes -All
The motion passed.
8. Hazelwood Street Improvements, City Project 07-25.
a. Resolution Approving Plans and Specifications and Advertising for Bids.
b. Resolution Ordering Preparation of Assessment Roll.
c. Resolution Accepting Assessment Roll and Ordering Assessment Hearing.
Councilmember Hjelle moved to approve the Hazelwood Street Improvements, City Proiect 07-25.
RESOLUTION 08-03-039
APPROVING PLANS
ADVERTISING FOR BIDS
March 24, 2008 9
City Council Meeting Minutes
WHEREAS, pursuant to resolution passed by the city council on February 11`h, 2008, plans
and specifications for Hazelwood Street Improvements, City Project 07-25, have been prepared by
(or under the direction of) the city engineer, who has presented such plans and specifications to
the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD. MINNESOTA:
1. Such plans and specifications, acopy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications.
The advertisement shall be published twice, at least twenty one days before the date set for bid
opening, shall specify the work to be done, shall state that bids will be publicly opened and
considered by the council at 10:00 a.m. on the 2nd day of May, 2008, at the city hall and that no
bids shall be considered unless sealed and filed with the clerk and accompanied by a certified
check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of
such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive,
open, and read aloud bids received at the time and place herein noted, and to tabulate the bids
received. The council will consider the bids, and the award of a contract, at the regular city council
meeting of May 12`h, 2008.
RESOLUTION 08-03-040
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the city clerk and city engineer will receive bids for the Hazelwood Street
Improvements, City Project 07-25.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be
specially assessed for such improvement against every assessable lot, piece or parcel of land
abutting on the streets affected, without regard to cash valuation, as provided by law, and they
shall file a copy of such proposed assessment in the city office for inspection.
FURTHER, the clerk shall, upon completion of such proposed assessment notify the
council thereof.
RESOLUTION 08-03-041
ORDERING ASSESSMENT ROLL HEARING
WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared
an assessment roll for the Hazelwood Street Improvements, City Project 07-25, and the said
assessment roll is on file in the office of the city engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. A hearing shall be held on the 12`h day of May 2008, at the city hall at 7:00 p.m. to
pass upon such proposed assessment and at such time and place all persons owning property
affected by such improvement will be given an opportunity to be heard with reference to such
assessment.
March 24, 2008 10
City Council Meeting Minutes
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing, and
to mail notices to the owners of all property affected by said assessment.
The notice of hearing shall state the date, time and place of hearing, the general nature of
the improvement the area to be assessed, that the proposed assessment roll is on file with the
clerk and city engineer and that written or oral objections will be considered.
Seconded by Councilmember Juenemann. Ayes -All
The motion passed.
9. Myrtle-Idaho Street Improvements, City Project 07-19, and Sterling Street Improvements,
City Project 07-32.
a. Resolution Combining Projects.
b. Resolution Approving Plans and Specifications and Advertising for Bids.
c. Resolution Ordering Preparation of Assessment Roll.
d. Resolution Accepting Assessment Roll and Ordering Assessment Hearing.
Mayor Longrie moved to approve the Myrtle-Idaho Street Improvements, City Proiect 07-19, and
Sterling Street Improvements, City Proiect 07-32.
RESOLUTION 08-03-042
COMBINING PROJECTS AND PROJECT FINANCING
WHEREAS, there was a reduction in the project scope to both the Myrtle-Idaho Area Street
Improvements, City Project 07-19 and Sterling Street Improvements, City Project 07-32.
WHEREAS, if the above mentioned projects are combined as one single construction
project the construction bidding prices are likely to be more competitive.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that:
1. Myrtle-Idaho Area Street Improvements, City Project 07-19 and Sterling Street Improvements, City
Project 07-32 be combined as a single project under the new name of Myrtle-Sterling Street
Improvements, City Project 07-19.
2. The finance director is authorized to combine the projects and make the necessary financial
transfers in order to establish the combined budget as reflected below:
March 24, 2008 11
City Council Meeting Minutes
City Project
07-19 City Project
07-32 City Project
07-19
Source Myrtle-Idaho Sterling Combined (Myrtle-Sterling)
General Tax Levy $ 366,176.00 $ 196,401.00 $ 562,577.00
Assessments $ 167,904.00 $ 91,100.00 $ 259,004.00
Sewer Fund $ 30,300.00 $ 30,300.00
City of North St. Paul $ 490,000.00 $ 490,000.00
EUF $ 200,000.00 $ 200,000.00
Drivewa Pro ram $ 9,090.00 $ 9,090.00
TOTAL $ 573,470.00 $ 977,501.00 $ 1,550,971.00
Approved this 24th Day of March 2008.
RESOLUTION 08-03-043
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on August 27`h, 2007, plans
and specifications for Myrtle-Idaho Area Street Improvements, City Project 07-19, have been
prepared by (or under the direction of) the city engineer, who has presented such plans and
specifications to the council for approval,
WHEREAS, pursuant to resolution passed by the city council on October 22"', 2007, plans
and specifications for Sterling Street Improvements, City Project 07-32, have been prepared by (or
under the direction of) the city engineer, who has presented such plans and specifications to the
council for approval,
WHEREAS, pursuant to resolution passed by the city council on March 24`h, 2008, Myrtle-
Idaho Area Street Improvements, City Project 07-19 and Sterling Street Improvements, City Project
07-32 were combined as a single project under the name Myrtle-Sterling Street Improvements, City
Project 07-19.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, acopy of which are attached hereto and made a part hereof,
are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published twice, at least twenty
one days before the date set for bid opening, shall specify the work to be done, shall state that bids
will be publicly opened and considered by the council at 2:00 p.m. on the 18th day of April, 2008, at
the city hall and that no bids shall be considered unless sealed and filed with the clerk and
accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for
five percent of the amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and
read aloud bids received at the time and place herein noted, and to tabulate the bids received.
The council will consider the bids, and the award of a contract, at the regular city council meeting
of April 28`h, 2008.
RESOLUTION 08-03-044
March 24, 2008 12
City Council Meeting Minutes
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the city clerk and city engineer will receive bids for the Myrtle-Sterling Street
Improvements, City Project 07-19.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be
specially assessed for such improvement against every assessable lot, piece or parcel of land
abutting on the streets affected, without regard to cash valuation, as provided by law, and they
shall file a copy of such proposed assessment in the city office for inspection.
FURTHER, the clerk shall, upon completion of such proposed assessment notify the
council thereof.
Seconded by Councilmember Hjelle.
The motion passed.
Ayes -Councilmembers Hjelle,
Juenemann, Nephew,
& Rossbach
NFL- Mayor Longrie
Mayor Longrie wanted it noted for the record that she voted Nay for the Myrtle-Idaho Street
Improvement project but had voted Aye on the Sterling Street Improvements.
10. Cottagewood Public Improvements, City Project 07-10, Authorize Final Contractor Payment.
Councilmember Hjelle moved to approve the Cottagewood Public Improvements, City Proiect 07-
10, and Authorize the Final Contractor Payment.
RESOLUTION 08-03-045
ACCEPTANCE OF PROJECT
WHEREAS, the city engineer for the City of Maplewood has determined that the
Cottagewood Public Improvements, City Project 06-10, is complete and recommends acceptance
of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that City Project 06-10 is complete and maintenance of these improvements is
accepted by the city. Release of any retainage or escrow is hereby authorized.
Seconded by Councilmember Juenemann. Ayes -All
The motion passed.
11. Approve Purchase of Bituminous Materials.
a. Acting City Manager, Public Works Director Chuck Ahl addressed and answered
questions of the council.
Councilmember Nephew moved to approve the purchase of Bituminous Materials.
Seconded by Councilmember Hjelle. Ayes -Councilmembers Hjelle,
Juenemann, Nephew,
March 24, 2008 13
City Council Meeting Minutes
& Rossbach
The motion passed.
-Mayor Longrie
12. Authorize 2008 Street Striping.
Councilmember Hjelle moved to authorize the 2008 Street Striping.
Seconded by Councilmember Juenemann. Ayes -All
The motion passed.
13. County Road D -McKnight Road to Bellaire Avenue, Bellaire Avenue -Lydia Avenue to
Woodlynn Avenue, Maplewood Drive -County Road B to Cope Avenue, Cope Avenue-
Maplewood Drive to Atlantic Street, Resolutions Approving Municipal State Aid Designation.
a. Acting City Manager, Public Works Director, Chuck Ahl addressed and answered
questions of the council.
Mayor Longrie moved to approve the County Road D -McKnight Road to Bellaire Avenue
improvement. The Bellaire Avenue -Lydia Avenue to Woodlynn Avenue improvement. The
Maplewood Drive -County Road B to Cope Avenue improvement. The Cope Avenue -
Maplewood Drive to Atlantic Street improvement. The Resolutions Approving Municipal State Aid
Designation.
RESOLUTION 08-03-046
ESTABLISHING MUNICIPAL STATE AID HIGHWAYS
WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter
described meet all necessary criteria and thus should be designated as Municipal State Aid streets
under the provision of Minnesota law.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that
the roads described as follows, to-wit:
Extension of MSAS 121 County Road D-McKnight Road to 1,080 feet east (0.20 existing
miles all within Maplewood)
Extension of MSAS 121 County Road D- 1,080 feet east of McKnight Road to Bellaire
Avenue (Common boundary designation with the City of White Bear Lake. The City of Maplewood
designates 0.21 miles of the total 0.42 miles)
Extension of MSAS 126 Bellaire Avenue- Lydia Avenue to Woodlynn Avenue and County
Road D (0.15 existing miles).
Extension of MSAS 108 Maplewood Drive/Cope Avenue- County Road B to Atlantic Street
(0.50 existing miles. Trunk Highway right of way was released to the City of Maplewood under
Release Order Number 1363.
be, and hereby is established, located, and designated a Municipal State Aid street of said city,
subject to the approval of the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER RESOLVED, that the city clerk is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for his
March 24, 2008 14
City Council Meeting Minutes
consideration, and that upon his approval of the designation of said road or portion thereof, the
same be constructed, improved, and maintained as Municipal State Aid streets in the City of
Maplewood.
Seconded by Councilmember Hjelle. Ayes -All
The motion passed.
14. Beam Avenue Improvements, City Project 07-26, Resident Petition.
a. Acting City Manager, Public Works Director Chuck Ahl addressed and answered
questions of the council.
Councilmember Juenemann moved to approve the Beam Avenue Improvements, City Protect 07-
26, Resident Petition.
Seconded by Councilmember Hjelle. Ayes -All
The motion passed.
Councilmember Hjelle requested a 5-minute break at 9:15 p.m.
Mayor Longrie reconvened the meet at 9:30 p.m.
J. AWARD OF BIDS
None.
K. UNFINISHED BUSINESS
Final Plat -Beaver Lake Townhomes Fourth Addition (Beaver Creek Parkway, east of
Lakewood Drive).
a. Planner, Ken Roberts gave the report and answered questions of the council.
Mayor Longrie asked if anyone wanted to speak regarding this item. Nobody came forward.
Councilmember Rossbach moved to approve the Final Plat date-stamped January 31, 2008 -
Beaver Lake Townhomes Fourth Addition (Beaver Creek Parkway, east of Lakewood Drive).
Seconded by Councilmember Nephew. Ayes -Councilmembers Juenemann,
Nephew &Rossbach
-Mayor Longrie &
Councilmember Hjelle
Mayor Longrie made a friendly amendment to add the date that the plans were date-stamped
which was January 31, 2008.
The friendly amendment was accepted by Councilmembers Rossbach and Nephew.
The motion passed.
2. Final Plat -Beaver Lake Townhomes Fifth Addition (Maryland Avenue and Sterling
Circle, west of Sterling Street).
a. Planner, Ken Roberts gave the report and answered questions of the council.
March 24, 2008 15
City Council Meeting Minutes
Councilmember Rossbach moved to approve the Final Plat of March 14, 2008 -Beaver Lake
Townhomes Fifth Addition (Maryland Avenue and Sterling Circle, west of Sterling Street).
Seconded by Councilmember Nephew. Ayes - Councilmembers Juenemann,
Nephew &Rossbach
-Mayor Longrie &
Councilmember Hjelle
The motion passed.
Concept Plan Review- Legacy Village PUD Changes (Kennard Street and County Road
D).
a. Rental Town House Site (Legacy Parkway -Kennard Street to Hazelwood).
b. Retail Site (Flandrau Street and County Road D).
c. Senior Planner, Tom Ekstrand gave a brief introduction of the concept plan review.
d. Frank Janes, Hartford Group addressed and answered questions of the council.
e. Tom Geller, Victory Capital Corporation addressed and answered questions of the
council.
f. Jeremy Yarwood, Planning Commission member gave the planning commission report.
No action is required for this item. This agenda item is only for discussion, this item will be brought
back to the council at a later date.
L. NEW BUSINESS
Approval of 2007 - 2008 Contract Between the City of Maplewood and Maplewood
Confidential and Supervisory Association.
(Councilmember Nephew requested that this item be removed from the agenda. It will be
discussed at the April 14, 2008, city council meeting.)
2. Heritage Square Fifth Addition (County Road D, west of Highway 61 ).
a. Preliminary Plat Revision
b. Design Approval
c. Senior Planner, Tom Ekstrand gave the report and answered questions of the council.
d. Jeremy Yarwood, Planning Commission member gave the report from the planning
commission.
e. Mr. Shawn Siders, K. Hovnanian Homes addressed and answered questions of the
council.
the Heritage Square 5`" Addition, subject to the following conditions: (changes to the original
recommendation is in bold and underlined).
The applicant shall construct the northerly trail connection between the existina trail
on their site and the existing trail section approximately 300 feet to the west beneath
the power lines. This trail shall be built according to the specifications of the city
engineer. Staff shall hold escrow for this trail construction. The trail amenities for
the north trail shall extend from the County Road D sidewalk to LaBore Road.
north trail amenities shall be put toward the construction of the remainina north trail
section. This trail connection shall be completed before the end of construction
season 2008.
March 24, 2008 16
City Council Meeting Minutes
The applicant shall comply with all requirements of the city's engineering report dated
February 27, 2008. The applicant shall enter into a developer's agreement if required by the
city's engineering department and shall be subject to their requirements.
Seconded by Councilmember Nephew. Ayes -Mayor Longrie,
Councilmembers Hjelle,
Juenemann & Nephew
Nays -Councilmember Rossbach
Councilmember Nephew offered a friendly amendment that the trail amenities extend to Labore
Road.
The friendly amendment was accepted by Councilmember Hjelle.
The motion passed.
Councilmember Rossbach said the original intent was for the developer to construct the whole trail
and the city would get the $20, 000, Councilmember Rossbach said he had made the original
motion to remove the south trail from the plan with that understanding. He said he was very
involved in the trail process with the neighbors on Duluth Street. He said he was quite certain the
idea was that the city would get a trail connection in lieu of giving up the south trail. For that reason
he said he could not vote for this.
Councilmember Hjelle moved to approve the plans date-stamped February 1, 2008, for the
Heritage Square 5`h Addition. The developer shall comply with the following conditions: (changes
to the original recommendation is in bold and underlined).
Comply with the requirements of the city engineering departments report dated February
27, 2008. The applicant shall enter into a developer's agreement if required by the city's
engineering department and shall be subject to their requirements.
The applicant shall construct the northerly trail connection between the existina trail
on their site and the existing trail section approximately 300 feet to the west beneath
the power lines. This trail shall be built according to the specifications of the city
engineer. Staff shall hold escrow for this trail construction. The trail amenities for
the north trail shall extend from the County Road D sidewalk to LaBore Road. The
city council directs staff to work out the specific details of trail construction, but the
council aarees that up to $8.000 of the $20.000 submitted to the city in 2005 for north
trail amenities shall be put toward the construction of the remainina north trail
section. This trail connection shall be completed before the end of construction
season 2008.
3. Meet all requirements of the building official and fire marshal.
4. Obtain all required permits from the Ramsey-Washington Metro Watershed District.
5. Any retaining wall that exceed a height of four feet must be engineered and have a building
permit. Retaining walls that are four feet tall or more shall also have a protective fence of
black chain link fence on top.
6. Repeat this review in two years if the city has not issued a building permit for this project.
The applicant shall install an in-ground irrigation system for all landscaped areas.
March 24, 2008 17
City Council Meeting Minutes
The landscaping plan shall be revised to provide a substitution for the barberry bushes
since they are an invasive species. The landscaping plan shall also be revised for staff
approval to provide no fewer trees than were originally proposed and required along the
outer bounds of this housing development. Particular attention should be given to screening
the driveways from the view of the homes to the west. The applicant should submit a
revised landscaping plan for staff approval before getting the next building permit.
The applicant shall provide a lighting plan for staff approval before getting the next building
permit.
10. The planning staff may approve minor changes to these plans.
11. The applicant shall submit revised building elevations showing that there are bay windows
located on the east elevation of at least four of the eight buildings.
Seconded by Councilmember Nephew. Ayes -All
The motion passed.
CouncilmemberHjelle moved to extend the council meeting past the curfew and complete
item L3.
Agenda items L4-N1 will be heard Monday, March 31, 2008, at 5:00 p.m.
Seconded by Councilmember Nephew.
Ayes -Mayor Longrie,
Councilmembers Hjelle,
Nephew &Rossbach
~- Councilmember Juenemann
3. Upper Afton Road Improvements, City Project 07-27, Resolution Accepting
Preliminary Report and Ordering Public Hearing.
a. Acting City Manager, Public Works Director, Chuck gave the report.
Councilmember Rossbach moved to approve the Upper Afton Road Improvements, City Proiect
07-27, Resolution Accepting Preliminary Report and Ordering Public Hearing.
RESOLUTION 08-03-047
ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to resolution of the council adopted November 12`h, 2007, a report
has been prepared by the City consultant, SEH, with reference to the improvement of Upper Afton
Road Improvements, City Project 07-27, and this report was received by the council on March 24`h
2008, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The council will consider the street improvement of Upper Afton Road
Improvements in accordance with the report and the assessment of abutting property for all or a
March 24, 2008 18
City Council Meeting Minutes
portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an
estimated total cost of the improvement of $1,091,300.
M.
N
2. A public hearing shall be held on such proposed improvement on the 14`h day of
April, 2008, in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and
published notice of such hearing and improvement as required by law.
Seconded by Councilmember Nephew.
The motion passed.
Ayes - Councilmembers Hjelle,
Juenemann, Nephew
& Rossbach
-Mayor Longrie
The remainder of the council meeting will be heard Monday, March 31, 2008, at 5:00 p.m. to
complete Agenda items L4- LT, M1 - M11, and N1.
5. Code Amendments -Procedures, Public Hearings, Applications and Initiation (First
Reading).
6. Timeline and Selection Process for Maplewood City Manager.
7. First Reading -Changes to Lawful Gambling Ordinance.
4. TH 61/Frost Avenue Intersection Improvements, City Project 07-30, Establishing
Project Financing and Accepting Mn/DOT Funds.
COUNCIL PRESENTATIONS
1. Sunshine Week -Mayor Longrie
2. Ramsey County League of Local Government -Councilmember Rossbach
3. The Rock Nightclub -Smoking Theatrical Performances -Councilmember Hjelle
4. Additional Information from Eureka Recycling Article in City News -Mayor Longrie
5. Update on Historical Preservation Commission Meeting -Mayor Longrie
6. Information about Court Transcripts -Mayor Longrie
7. City Newsletter -Mayor Longrie
8. Questions from Citizens Regarding Update for Ordinances -Mayor Longrie
9. Senior Friendly Development Article -Mayor Longrie
10. Sniffers Article -Mayor Longrie
11. Update on Conservation Easements -Mayor Longrie
ADMINSTRATIVE PRESENTATIONS
Staff Update on the 2ntl Reading of Televising Meetings Ordinance.
O. ADJOURNMENT
Mayor Longrie adjourned the meeting at 11:38 p.m.
March 24, 2008
City Council Meeting Minutes
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