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HomeMy WebLinkAbout10/22/20022. 3. 4. 5. 6. 7. 8. 9. 10. AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD October 22, 2002 6:00 P.M. Maplewood City Hall Council Chambers 1830 County Road B East Call to Order Roll Call Approval of Agenda Approval of the October 8, 2002 Minutes Unfinished Business: Jiffy Lube - 2015 Woodlynn Avenue (Old Pizza Hut Site) Design Review: None Scheduled Visitor Presentations Board Presentations: Staff Presentations: a. b. C. d. Sustainable Building Design (Chair Ledvina) Sign Code Update Comprehensive Sidewalk Study Update White Bear Avenue Sidewalk Construction November 11, 2002, City Council Meeting Rescheduled to November 13, 2002, Due to Veteran's Day Adjourn II. III. IV. MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 22, 2002 CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:00 p.m. ROLL CALL Matt Ledvina Craig Jorgenson Diana Longrie-Kline Linda Olson Ananth Shankar Staff Present: Present Present Present Present Present Shann Finwall, Associate Planner Lisa Kroll, Recording Secretary APPROVAL OF AGENDA Ms. Finwall added Maplewood Imports to the agenda under item 9. e. Board member Olson moved to approve the agenda as amended. Board member Shankar seconded The motion passed. APPROVAL OF MINUTES Ayes - Jorgenson, Ledvina, Longrie-Kline, Olson, Shankar Approval of the CDRB minutes for October 8, 2002. Board member Shankar moved approval of the minutes of October 8, 2002. Board member Olson seconded. Ayes ---Jorgenson, Ledvina, Olson, Shankar Abstention - Longrie-Kline The motion passed. UNFINISHED BUSINESS Jiffy Lube - 2015 Woodlyn Avenue (Old Pizza Hut Site) Ms. Finwall said on October 8, 2002, the Community Design Review Board reviewed the Jiffy Lube proposal for design elements. The CDRB tabled the item because of concerns with the site plan and building elevations. Since that time, Jiffy Lube has submitted a revised site plan and building elevations that address all of the concerns of the CDRB. Community Design Review Board Minutes 10-22-2002 2 Ms. Finwall said the revised site plan reflects a more efficient use of the property; the revised building elevations include higher quality building materials and adds architectural detail to the west side of the building; and the revised landscape plan increases the landscaping, particularly along the western side of the property, adjacent the ring road. The revisions address all of the concerns expressed by the CDRB at the October 8, 2002, meeting. Staff commends the CDRB on their recommendations and the Jiffy Lube representatives for their willingness to make the changes. Board member Olson asked under what condition would the sidewalk be extended in front of the Acapulco restaurant? Ms. Finwall said because the CUP runs over the entire land which includes the old Pizza Hut site as well as the Acapulco restaurant, staff feels that with this request the city can condition the entire property to have the sidewalk at this time. Chairperson Ledvina asked the applicant to address the board. Mr. Reg Plowman of RJ Marco Construction in Little Canada, addressed the board. Plowman brought some building material samples with to show the board. Mr. Chairperson Ledvina asked Mr. Plowman if he had any comments regarding the staff report? Mr. Plowman said the client is willing to invest the money into the sidewalk. However, since the city does not have a complete plan of where the sidewalk would go, he feels that during the remodeling of the Acapulco restaurant they should have been made aware of the sidewalk and the cost of installing it. Then they could adjust the rent to incur the costs associated with installing the sidewalk. Board member Olson asked if the cost of the sidewalk extension was going to be incurred by Jiffy Lube or by the Acapulco restaurant? Ms. Finwall said that was up to the owner of the property, Dick Schreier. The exterior improvements to the Acapulco restaurant were reviewed as a 15-day review. It is difficult to require such an extensive condition when there is a minor review. Board member Olson said she would like to see the Acapulco restaurant incur the cost of installing the sidewalk. She said it is their sidewalk and in her opinion they would benefit from it. She said Jiffy Lube should not have to incur that cost. Board member Longrie-Kline asked staff if there was a lease in place for Jiffy Lube or was that still pending depending on how the approval process ended up? Mr. Plowman answered Jiffy Lubes lease is pending until the approval process is complete. Board member Shankar said the three dummy windows on the west elevation still bother him. Because the west elevation is now setback further, he would be comfortable removing those dummy windows. Chairperson Ledvina said he thinks that is a good point especially with the building turned. Community Design Review Board Minutes 10-22-2002 Board member Shankar moved to approve the building plans (site, landscaping and architectural) date-stamped October 16, 2002, for a new Jiffy Lube auto service facility at 2015 Woodlynn Avenue. The developer shall do the following: (The addition to the condition is in bold). Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant must: a. Provide the following for the city engineer's approval: 1) A grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall meet all ordinance requirements. The drainage plan shall include details about the preparation and final design of the rainwater garden. The plans for the water main must be approved by the Saint Paul Regional Water Services (SPRWS). 2) Revised plans showing the extension of the 6-foot-wide concrete sidewalk on the south side of the property all the way to the easterly edge of the property. This sidewalk should be set back at least five feet from the edge of the ring road and shall have pedestrian ramps where it meets a driveway or a roadway curb. A revised lighting plan to include the light illumination not to exceed .4-foot candles at all property lines. Provide a screening plan for any rooftop mechanical equipment that is visible from the ring road or adjacent properties. d. Submit color schemes and material samples to staff for approval. Submit plans for the trash enclosure. These plans shall show that the enclosure will match the building in color and that it will .have a 100 percent opaque closeable gate. If the trash dumpster is kept inside the building, an outdoor enclosure is not required. West elevation shall delete the three-infill utility brick soldier course panels shown. 3. Complete the following before occupying the building: a. Replace property irons removed because of this construction. Install a reflectorized stop sign, a handicap-parking sign for each handicap- parking space and an address on the building. Community Design Review Board Minutes 10-22-2002 4 Screen all roof-mounted equipment visible from the ring road or adjacent property. d. Install and maintain an in-ground sprinkler system for all landscaped areas. eo Construct a trash dumpster enclosure and an opaque gate to meet code requirements, unless trash dumpsters are stored indoors. Post signs identifying the customer and employee parking spaces. Install the concrete sidewalk with pedestrian ramps as required by the city engineer. 4. If any required work is not done, the city may allow temporary occupancy if: ao The city determines that the work is not essential to the public health, safety or welfare. bo The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. The contractor shall complete any unfinished landscaping by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. The city receives an agreement that will allow the city to complete any unfinished work. ° This approval does not include signage. All proposed signs must meet the requirements of the city's sign ordinance. The applicant or the contractor must obtain all required sign permits before the contractor installs them. All work shall follow the approved plans. The director of community development may approve minor changes. Board member Olson seconded. Ayes- Jorgenson, Ledvina, Longrie-Kline, Olson, Shankar The motion passed. This goes to the city council on October 28, 2002. VI. DESIGN REVIEW None. VII. VISITOR PRESENTATIONS No visitors present. Community Design Review Board Minutes 10-22-2002 VIII. IX. BOARD PRESENTATIONS Sustainable Building Design (Chairperson Ledvina) Chairperson Ledvina said through his contacts he has received information from the Center for Sustainable Building Research. They have been very active in working to promote sustainable building designs. He received an e-mail and a survey from the Center for Sustainable Building Research that prompted him to research this more. He believes the design techniques that are incorporated into the sustainable building design could be used with items the CDRB reviews. The board gave chairperson Ledvina direction to get more information on this subject and come back with a presentation for the board. STAFF PRESENTATIONS a. Sign Code Update Ms. Finwall said with the assistance of the new Environmental Health Officer, DuWayne Konewko, staff will have more time to devote to the sign code ordinance over the winter. b. Comprehensive Sidewalk Study Update Ms. Finwall said at the October 14, 2002 city council meeting, the city council directed the city engineer to do a comprehensive sidewalk study. c. White Bear Avenue Sidewalk Construction Ms. Finwall said the city council directed the public works department to begin construction of a sidewalk underneath Highway 36 on White Bear Avenue. d. The Monday, November 11, 2002 city council meeting has been rescheduled to Wednesday, November 13, 2002 due to Veteran's Day. e. Maplewood Imports Storage Facility Update Ms. Finwall said due to the cost of the storage facility for Maplewood Imports they have backed out of their project. ADJOURNMENT The meeting was adjourned at 6:37 p.m.