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AGENDA
MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
August 13, 2002
6:00 P.M.
Maplewood City Hall Council Chambers
'1830 County Road B East
Call to Order
Roll Call
Approval of Agenda
Approval of the July 9, 2002 Minutes
Unfinished Business: None Scheduled
Design Review:
a. Hillcrest Village Redevelopment Plan
b. Keller Lake Golf Course Maintenance Building - 2166 Maplewood Drive
Visitor Presentations
Board Presentations:
Staff Presentations:
a. Community Design Review Board Representation at the August 26, 2002
City Council Meeting
b. Board Appreciation Dinner- Battle Creek Regional Park: Thursday,
September 5, 2002 at 5:30 p.m.
c. Arbor Lakes Field Trip - Maple Grove: Monday, September 30, 2002 at
5:15 p.m.
Adjourn
II.
III.
IV.
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, AUGUST 13, 2002
CALL TO ORDER
Chairperson Ledvina called the meeting to order at 6:03 p.m.
ROLL CALL
Matt Ledvina
Craig Jorgenson
Diana Longrie-Kline
Linda Olson
Ananth Shankar
Staff Present:
APPROVAL OFAGENDA
Present
Absent
Present at 6:11 p.m.
Present
Present
Tom Ekstrand, Assistant Community Development Director
Shann Finwall, Associate Planner
Lisa Kroll, Recording Secretary
Board member Shankar moved to approve the agenda.
Board member Olson seconded. Ayes - Ledvina, Olson, Shankar
The motion passed.
APPROVAL OF MINUTES
Approval of the CDRB minutes for July 9, 2002.
Board member Olson moved approval of the minutes of July 9, 2002.
Board member Ledvina seconded. Ayes -Ledvina, Olson
Abstention - Shankar
The motion passed.
UNFINISHED BUSINESS
None.
Community Design Review Board
Minutes 8-13-2002
VI. DESIGN REVIEW
Hillcrest Village Redevelopment Plan
(White Bear Avenue between Ripley Avenue and Larpenteur Avenue)
Mr. Ekstrand reported the Metropolitan Council and their design consultants, together
with the cities of St. Paul and Maplewood, have developed a neighborhood
redevelopment land use plan for the Hillcrest Shopping Center and the contiguous part
of Maplewood north of Larpenteur Avenue. This plan is called the Hillcrest Village
Redevelopment Plan site was developed over the past 11/2 years. Concerned property
and business owners were involved with the development of this plan.
Staff is requesting that the planning commission, community design review board and
housing redevelopment authority forward a recommendation on the Hillcrest Village
Plan to the city council. The council needs to decide whether the city should adopt the
redevelopment plan for Hillcrest Village, some variation of it or not adopt it at all.
Board member Olson said she was originally opposed to the realignment of North St.
Paul Road but she has reevaluated the situation and now thinks it is a positive design
element. She went to one of the neighborhood meetings and thought there was a lot of
negativity voiced. Ms. Olson felt this was partly because of the way the presentation
was made by the Metropolitan Council. She felt people thought this plan was already
decided on and there could be no changes. She said people felt they were being talked
down to and that they had no voice in the development of this area.
Board member Shankar asked if sidewalks would be part of this design and how will the
city implement the sidewalks being put in.
Mr. Ekstrand said the key element to this whole development is pedestrian walkways.
He said sidewalks would be part of the design criteria in order to create a pedestrian
friendly environment.
Chairperson Ledvina asked staff about overlay districts. He asked how they would work
with this plan.
Ms. Finwall said the city has discussed the possibility of rezoning some of the properties
rather than doing an overlay district. Some of the existing zoning is a higher use
commercial so for this reason an overlay district may not work. The City of St. Paul is
currently working on the design elements of their portion of the plan. They are also
looking at rezoning the properties rather than doing an overlay district. The city would
like to have this all wrapped up by November which is when the moratorium on
development in the area expires.
Chairperson Ledvina wanted to make sure that the CDRB was involved in the decision
making process for design standards for the Hillcrest Village Redevelopment Plan.
Community Design Review Board
Minutes 8-13-2002
Mr. Ekstrand said the CDRB will continue to review all new buildings within the Hillcrest
Village just as they are currently involved in reviewing projects. In addition, staff will
work with the CDRB on the implementation of design standards for the area.
Board member Olson made a motion to recommend approval of the Hillcrest Village
Redevelopment Plan in concept and intent.
Chairperson Ledvina added a friendly amendment to the motion.
The CDRB is requesting that the city council enable the CDRB to provide input as
it relates to architectural and site development design standards. The City of
Maplewood should work very closely with the City of Saint Paul in developing the
details for implementation as it relates to zoning and rezoning and reviewing the
design structure and traffic flow.
Board member Shankar seconded.
The motion passed.
Ayes - Ledvina, Longrie-Kline, Olson,
Shankar
b. Keller Lake Golf Course Maintenance Building - 2166 Maplewood Drive
Ms. Finwall reported Ramsey County Parks and Recreation Department are proposing
to build a 10,560 square-foot maintenance building at Keller Golf Course. The
proposed building would replace the older of the two existing maintenance buildings on
the site. The county would keep the brown-colored structure. The exterior of the
proposed maintenance building would have a white metal panel exterior with a tan
colored wainscot base or an optional rock-faced block wainscot. The roof will be green
with optional dormers facing Highway 61. The building will be setback 30 feet from
Highway 61. An existing parking lot will be expanded to accommodate 15 parking
stalls. The driveway and parking lot will be resurfaced with this project.
The landscape plan which was recently submitted by Ramsey County and included in
the CDRB packet, shows a variety of plant materials to be planted on the west side of
the new maintenance building.
The cities engineering department is requiring that rainwater gardens be installed
around the building. These rainwater gardens will act as bioretention ponds for water
runoff. With this revised landscaping plan there should also be a plan submitted which
shows all required landscaping in the rainwater gardens as well as the size of the
proposed plant materials. There are six-wall pack lights that are proposed for the
maintenance building. The county must also submit a photometrics plan to staff prior to
issuance of a building permit. The county should install a dumpster enclosure as part of
this project. This dumpster enclosure plan should be submitted to staff prior to issuance
of a building permit.
Board member Olson asked staff if the small building by Highway 61 will remain.
Community Design Review Board
Minutes 8-13-2002
4
Ms. Finwall said correct. The maintenance building closest to Highway 61 will remain.
Chairperson Ledvina asked if the applicant is requesting approval without the rock base
and dormers.
Ms. Finwall said those two items are listed on the plan as options. The county prefers
to construct the building with both features, but the final budget will determine that.
Mr. Kevin Finley with the Ramsey County Parks & Recreation, 2015 N. Van Dyke Street
in Maplewood addressed the board. He said the pump house building and the water
holding tank building will remain. He said the roof and the siding are made of metal.
The purpose of the building is to support the turf grass maintenance equipment for the
golf course. Half the building is a garage area for storing the mowers and is unheated.
The north part of the building will have a maintenance shop, some offices, a lunchroom,
and restrooms. The colors to be used on this structure are Forest Green for the roofing,
White Sand for the siding, the garage doors will be brown and the skirting is Sahara
Tan.
Board member Longrie-Kline asked Mr. Finley how many employees work there and will
there be enough parking available.
Mr. Finley said during the summer there are 25 employees and then that number goes
down as kids go back to school and winter comes. He said there will be plenty of
parking in the back of the facility.
Board member Shankar asked what type of vehicles will be parked in this building.
Mr. Finley said the building is primarily used for grass mowing equipment and the
storage of a pickup truck.
Board member Shankar asked why the county was installing tall doors on the
maintenance facility.
Mr. Finley said the height of the garage doors is standard. He said some of the mowers
are fairly large in size and have outrigger reels on them.
Board member Olson asked what the rock-faced block material is made of and how the
white metal siding is made.
Mr. Finley said the rock-faced block is a rock veneer material. The white metal siding is
a panel with a baked on paint material that holds a 25-year warranty.
Board member Shankar asked the applicant why them are high windows on one side
and Iow windows on the other side.
Community Design Review Board
Minutes 8-13-2002
5
Mr. Finley said the reason the windows are at two different heights is because it is more
appealing to the eye to see the buildings with different window heights. Also, the
garage area will allow light in and the building where the employee area will have
lookout windows.
Chairperson Ledvina said if he had to chose between the rock-faced wainscot and the
dormers, he would chose the dormers.
Board member Olson said if the rock-faced block is not used on the lower panels of the
building she thinks the landscaping should be increased because the building will be
visible from Highway 61.
Board member Longrie-Kline said because of the size of the building she believes
having the three dormers on the roof is critical. Without the dormers the building would
look like a pole barn and this building is quite visible from Highway 61.
Board member Shankar said his concern is having three dormers on the one side and
nothing on the other building. He believes in order to create a more uniform appearance
there should be two dormers on each side of the building making a total of four dormers.
He also thinks the dormers should match up with the spacing of the windows and the
windows on the south side should be raised six inches so the top of the window lines up
with the joint.
Board member Longrie-Kline said she has no problem with the height of the windows on
the south side. When she looks at the dormers on the roof it appears the three dormers
are spaced out evenly into three equal parts. They are not using the windows to
disperse the dormers into three equal segments; they are using the roof to position the
dormers equally. She said from Highway 61 the dormers are more visible than the
windows.
Mr. Finley said if the decision is made that they can't afford to put up the rock-faced
block they will still be putting up the Sahara Tan metal panels to create a contrasting
color.
Board member Shankar said he would like to see the applicant either put four dormers
on the roofs or keep the three dormers and introduce the rock-faced block on the
bottom panels of the buildings.
Chairperson Ledvina said he feels the three dormers would be more critical for the
aesthetics of the building.
Board member Olson asked staff if a lighting plan is required.
Ms. Finwall said that six-wall pack lights are proposed at this time; however, a
photometrics plan will be required.
Community Design Review Board
Minutes 8-13-2002
Board member Olson said there are no standing light poles for the employee parking
lot. She asked if the six-wall pack lights will illuminate the parking area and if there are
any additional lights around the pump house.
Mr. Finley said the six-wall pack lights will light up the parking area. There are no
additional lights around the pump house. There are lights along the highway that light
up the area.
Board member Longrie-Kline moved to approve the architectural and site plans date-
stamped July 12, 2002, and the landscape plan date-stamped August 1, 2002, for the
Keller Golf Course maintenance building, subject to the findings required by the city
code. The county or the developer shall do the following:
Repeat this review in two years if the city has not issued a building permit for this
project.
Provide the following for approval before the city issues grading or building
permits:
A detailed grading, drainage and erosion control plan, subject to the city
engineer's approval. This plan shall include the reconstruction of the
entrance drive into the site.
b=
A detailed photometric plan for all proposed outdoor lighting, subject to
staff approval.
Co
Plans for a trash dumpster enclosure. These shall include a revised plan
to show the location and elevations of all four sides of the enclosure. The
gates shall be 100 percent opaque and the materials and colors of the
enclosure shall be compatible with those of the new maintenance building.
This plan shall be subject to staff approval.
A revised landscape plan shall be submitted prior to issuance of a building
permit that shows the size of the plantings and all landscaping within the
rainwater gardens.
3. Complete the following before occupying the new maintenance building:
The construction of the required trash dumpster enclosure for any outside
trash containers for this facility. (code requirement) The enclosure must be
100 percent opaque, match the color of the building and have a closeable
gate that extends to the ground.
Install all required landscaping around the driveway, parking lot and the
site.
Community Design Review Board
Minutes 8-13-2002
7
4. If any required work is not done, the city may allow temporary occupancy if:
The city determines that the work is not essential to the public health,
safety or welfare.
The city receives cash escrow or an irrevocable letter of credit for the
required work. The amount shall be 150 percent of the cost of the
unfinished work. The owner or contractor shall complete any unfinished
landscaping by June 1 if the county occupies the building in the fall or
winter or within six weeks if the county occupies the building in the spring
or summer.
The city receives an agreement that will allow the city to complete any
unfinished work.
All work shall follow the approved plans. The director of community development
may approve minor changes.
o
The city is not requiring in-ground lawn irrigation since the applicant has the
means and the workforce to maintain the landscaping.
Chairperson Ledvina made the following friendly amendment:
1)
The three dormers as shown on the elevation plans are not optional and
need to be constructed as part of this proposal.
2)
The CDRB is approving the site plans date-stamped July 12, 2002, and the
landscape plans date-stamped August 1, 2002, subject to the findings of
the city code.
3)
The elevations were modified and presented to the CDRB as of August 13,
2002, which show the position of the windows on the south portion of the
west elevation and an addition of a third garage door on the east elevation
as proposed by the applicant.
Board member Olson seconded.
Ayes - Ledvina, Longrie-Kline, Olson
Nay - Shankar
Board member Shankar said this building would be an improvement over what is
there now but since he feels the dormers as well as the base material is important
he is voting nay.
The motion is passed.
Staff said this goes to the city council August 26, 2002.
Community Design Review Board
Minutes 8-13-2002
VII. VISITOR PRESENTATIONS
VIII.
IX.
Mr. Mike Dusette from Eldridge Avenue addressed the board. Mr. Dusette thought the city
was discussing the street improvements on Eldridge Avenue at their meeting.
Ms. Finwall said that was discussed as an agenda item at the city council meeting Monday
August 12, 2002.
Chairperson Ledvina referred him to contact the City Engineer in the Public Works Department
for more information.
BOARD PRESENTATIONS
Board member Longrie-Kline gave a report on her representation for the CDRB at the August
12, 2002, city council meeting.
She reported the city council voted 3-2 to approve Mr. Schreiers appeal of the CDRB's
recommendation to put partial brick around the base of the apartment buildings in the Beaver
Lake Estate development. The buildings will have vinyl clad siding instead of brick on the
lower portion of the building.
She also reported on Mr. Mogren's appeal of installing sidewalks in front of the Care Free Villa
development. That passed - ayes all.
STAFF PRESENTATIONS
Ms. Finwall asked CDRB members if they think the CDRB should be broadcast on cable. All
members felt the broadcasting of the CDRB meetings would be a good public service,
especially since the planning commission meetings are broadcast as well.
Ms. Finwall reported on the following:
a. Board member Ledvina will be the Community Design Review Board
representative at the August 26, 2002, city council meeting.
The Keller Lake Golf Course Maintenance Building will be discussed.
b. Board Appreciation Dinner - Battle Creek Regional Park: Thursday, September 5,
2002, at 5:30 p.m.
c. Arbor Lakes Field Trip - Maple Grove: Monday, September 30, 2002, leaving the
city hall at 5:15 p.m.
ADJOURNMENT
The meeting was adjourned at 7:42 p.m.