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AGENDA
MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
July 9, 2002
6:00 P.M.
Maplewood City Hall Council Chambem
1830 County Road B East
Call to Order
Roll Call
Approval of Agenda
Approval of the June 25, 2002, Minutes
Unfinished Business: None Scheduled
Design Review:
a. Access Power- 1832 Gervais Court
b. Beaver Lake Townhomes - South of Maryland Avenue, between Sterling
Street and Lakewood Drive
Visitor Presentations
Board Presentations:
Council Meeting
Member Longrie-Kline's review of the July 8, 2002, City
Staff Presentations: Community Design Review Board Representation at the
July 22, 2002, City Council Meeting
Adjourn
II.
III.
IV.
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, JULY 9, 2002
CALL TO ORDER
Chairperson Ledvina called the meeting to order at 6:00 p.m.
ROLL CALL
Matt Ledvina
Craig Jorgenson
Diana Longrie-Kline
Linda Olson
Ananth Shankar
Staff Present:
Present
Present
Present
Present
Absent
Shann Finwall, Associate Planner
Lisa Kroll, Recording Secretary
APPROVAL OF AGENDA
Board member Jorgenson moved to approve the agenda.
Board member Olson seconded. Ayes - All
The motion passed.
APPROVAL OF MINUTES
Approval of the CDRB minutes for June 25, 2002.
Board member Olson moved approval of the minutes of June 25, 2002.
Board member Olson seconded.
The motion passed.
UNFINISHED BUSINESS
None.
Ayes---Longrie-Kline, Olson
Abstention---Jorgenson, Ledvina
Community Design Review Board
Minutes 7-9-2002
VI. DESIGN REVIEW
a. Access Power - 1832 Gervais Court
Shann Finwall, Associate Planner, outlined the details of the Access Power proposal.
The development will include a 2,960 square foot office/warehouse building on a .93-acre
lot located at 1832 Gervais Court. Staff recommends approval of the design review of
Access Power with conditions as outlined in the staff report.
Board member Olson asked staff if the reason the building is not visible from Highway 36
is because of the depression of the building? Saints North roller-skating rink is quite
visible from Highway 36.
Ms. Finwall said the distance of the proposed building from the Highway 36 right of way
will be about 190 feet. This is in a depressed area and the existing mature plant material
will help screen the visibility of the building. Saints North is located further back towards
Highway 36 on the site. Their building is approximately 150 feet back from Gervais
Court. Access Power will be in line with the Qwest facility.
Chairperson Ledvina asked if there was a proposal for a dumpster location?
Ms. Finwall said the applicant stated they will utilize a residential size trash dumpster and
it will be stored indoors. There will be no outdoor storage.
Board member Longrie-Kline asked staff if there are any requirements regarding the
upkeep of canvas awnings?
Ms. Finwall said all buildings must be maintained according to the city's ordinances, but a
condition could also be added to the CDRB conditions because the building is reviewed
by the CDRB.
John Patterson with RJM Construction addressed the board. He stated that the owner
would now like to use integral color rock face block on the building rather than painted
concrete block. He said the color will be earth tones in light tan and brown block.
Board member Olson asked the applicant if they were going to locate a sign on the
building or in the lot, or on the awning?
Joseph Gilbert, the applicant and owner of Access Power, addressed the board. He said
the sign for Access Power will be located above the door and awning and there would be
no freestanding sign outside.
Community Design Review Board
Minutes 7-9-2002
Board member Longrie-Kline moved to approve the plans date-stamped May 29, 2002,
for the proposed Access Power building at 1832 Gervais Court. Approval is subject to
the applicant doing the following: (changes are in bold)
Repeat this review in two years if the city has not issued a building permit for this
project.
The applicant must submit to city staff for approval before issuance of a building
permit the following:
Revised grading, drainage, utility, and erosion control plans which address
the assistant city engineer's concerns as outlined in his June 14, 2002,
memorandum.
b. Revised building and mechanical equipment elevations to include:
1) Exterior elevations to include concrete block with integral
coloring - no painted concrete block.
2)
A smooth concrete block band above the most northerly window
located on the west elevation to match the five other windows.
3)
Green canvas awnings above the entry door and the two windows
located on the north elevation.
4)
Electrical transformer elevation to include height and overall size of
the transformer.
c. A tree plan and revised landscaping plan to include:
1) The location of all large trees on the site.
2)
The preservation of all large trees and native plants and shrubs
located beyond the southern grading limits and up to the Highway 36
right-of-way. The city will only allow the removal of this landscaping
if the city staff approves an alternative landscape plan.
3)
A detailed rainwater garden plan to include plants able to withstand
wet conditions planted in and on the slopes.
4)
An increase in the sizes of the seven ash and two honey locust trees
from 2 caliper inches in diameter to 2.5 caliper inches in diameter.
These trees shall be balled and burlapped.
5)
In-ground lawn irrigation system installed for all new landscaping,
excluding the rainwater garden.
Community Design Review Board
Minutes 7-9-2002
4
d. Retaining wall plans showing the style and height of the retaining walls.
A trash enclosure plan show!ng location and materials used. The trash
enclosure must be compatible with the building and must have a 100
percent opaque closeable gate. If the trash dumpster is kept inside the
building, an outdoor enclosure is not required.
f. A revised lighting plan showing the style of exterior lights and the
illumination from the lights not to exceed .4-foot-candles at the property line.
g. Samples of exterior building materials.
3. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
Install a reflectorized stop sign at the exit and a handicap-parking sign for
the handicap accessible parking stall.
Construct a trash enclosure to meet code requirements, unless trash
dumpsters are stored indoors.
Provide continuous concrete curb and gutter around the parking lot and
driveways.
Install an in-ground lawn irrigation system for all new landscaped areas,
excluding landscaping within the rainwater garden.
Paint all rooftop mechanical equipment to match the building that the
parapet wall does not screen.
4. If any required work is not done, the city may allow temporary occupancy if:
The city determines that the work is not essential to the public health, safety
or welfare.
The city receives a cash escrow or an irrevocable letter of credit for the
required work. The amount shall be 150 percent of the cost of the
unfinished work. The applicant shall finish the landscaping by June I if the
applicant occupies the building in the fall or winter or within six weeks if the
applicant occupies the building in the spring or summer.
This approval does not include signage. All proposed signs must comply with the
city's sign ordinance and the applicant must obtain all required sign permits before
installation.
Community Design Review Board 5
Minutes 7-9-2002
6. All work shall follow the approved plans.
may approve minor changes.
The director of community development
If the one or all of the three canvas awnings becomes discolored, ripped, or
in disrepair, the owner of the building has 60 days in which to replace the
canvas awning(s).
Board member Olson seconded.
Ayes-Jorgenson, Ledvina,
Longrie-Kline, Olson
The motion passed.
b=
Beaver Lake Townhomes - South of Maryland Avenue, between Sterling
Street and Lakewood Drive
Ms. Finwall outlined the details of the Beaver Lake Townhomes. The development will
include 40 single-family detached townhomes and 108 rental units in eleven 8-unit and
five four-unit buildings. Staff recommends approval of the design review of Beaver Lake
Townhomes with conditions as outlined in the staff report.
Larry Olson of LSJ Engineering addressed the board. He presented to the board
drawings of the renditions of the townhomes that homeowners could choose from.
Doug Moe, architect for the Beaver Lake Apartments addressed the board. He stated the
smallest building will be 4 units and will have one and two bedrooms. The larger units
will have two and three bedrooms. Mr. Moe showed board members the drawings and
color schemes of the apartment buildings.
Chairperson Ledvina asked the applicant why the brick wainscoting was not continued
along the front elevation of the apartments.
Ms. Finwall said originally the applicant did not have any brick. Staff recommended
adding brick to tie the buildings in with the townhomes. The developer submitted revised
plans showing brick wainscoting along a portion of the front elevations and on the garage
elevations.
Board member Olson asked staff if there was going to be a revised light plan revision
submitted?
Ms. Finwall said correct.
Chairperson Ledvina said he prefers the design of sample "B" compared to the design of
sample "A" regarding the floor plans for the townhomes. He thinks there should be a
two-foot return on the side elevations of the townhomes. He feels it gives a much nicer
appearance in his opinion. He likes the design of the multi tenant buildings. He would
like to incorporate the brick design on the entire elevation and have it be continuous
around the whole building.
Community Design Review Board 6
Minutes 7-9-2002
Board member Olson said she prefers the brick to stop at the corner and not be a two-
foot wrap around on the townhomes. She has a concern about the side elevation with
only one window. Perhaps landscaping could be added to that side to dress up the
expansion.
Board member Jorgenson said he likes the brick idea on both projects. It adds a lot to
the structure and saves maintenance on the exterior of the building. He likes the various
alternatives the applicant would be offering to the potential homeowner. It will be a nice
mix he said.
Board member Olson said she thinks it should be up to the potential homeowner if they
want brick wrapped around the building or not.
Board member Longrie-Kline agreed that she liked the design of the buildings and the
alternatives in the townhome designs for the potential homeowners. She doesn't have a
preference for the brick on the buildings. In her opinion she thinks it looks fine either
way. Having more brick on the structures would make for a more consistent community
with the townhomes and apartment buildings.
Mr. Moe said adding more brick adds to the cost of the project. Mr. Moe said the one-
bedroom units are about 800 square feet, the two bedroom units are about 1,100 square
feet, and the three bedroom units are about 1,300 square feet in size.
Chairperson Ledvina said he can appreciate the concern about the additional price of
adding brick. Brick would actually save on the siding of the apartment buildings in the
long haul and aesthetically it would be more pleasing. It is a very small percentage of
cost to be added.
Board member Olson said that the apartment with two or more bedrooms will attract
people with children and this could save on the exterior of the building having brick on it
as opposed to just vinyl siding. She would agree with chairperson Ledvina in his
statements.
Board member Jorgenson moved to approve the project design plans (architectural,
landscaping and lighting plans) for the Beaver Lake Townhouses (dated June 19, 2002).
The city bases this approval on the findings required by the code. The developer or
contractor shall do the following: (changes are in bold)
Repeat this review in two years if the city has not issued a building permit
for this project.
2. Complete the following before the city issues a building permit:
ao
Have the city engineer approve final construction and engineering
plans. These plans shall include the grading, utility, drainage,
erosion control, tree, trail, sidewalk and driveway and parking lot
plans. The plans shall meet the following conditions and
requirements of the assistant city engineer and the following:
Community Design Review Board ?
Minutes 7-9-2002
(1) The erosion control plans shall
code.
be consistent with the city
(2) The grading plan shall show:
(a)
The proposed building pad elevation and contour
information for each building site. The lot lines on this
plan shall follow the approved preliminary plat.
(b)
Contour information for all the land that the
construction will disturb.
(c)
Building pads that reduce the grading on site where the
developer can save large trees.
(d)
The street, driveway and trail grades as allowed by the
city engineer.
(e)
All proposed slopes on the construction plans. The city
engineer shall approve the plans, specifications and
management practices for any slopes steeper than 3:1.
On slopes steeper than 3:1, the developer shall
prepare and implement a stabilization and planting
plan. These slopes shall be protected with wood fiber
blanket, be seeded with a no maintenance vegetation
and be stabilized before the city approves the final plat.
(f)
All retaining walls on the plans. Any retaining walls
taller than four feet require a building permit form the
city. The developer shall install a protective rail or
fence on top of any retaining wall that is taller than four
feet.
(g)
Sedimentation basins or ponds as required by the
watershed board or by the city engineer.
(h)
No grading beyond the plat boundary without
temporary grading easements from the affected
property owner(s).
(i)
No grading or ground disturbance (except where
utilities or trails are installed) in the:
1. Required wetland and stream buffer areas.
Park dedication area. This land will be for city
park and open space purposes.
Community Design Review Board
Minutes 7-9-2002
(3)
The developer and contractors shall protect the
park dedication area, including the grove of
coniferous trees (pines) (an area of natural
significance) that is in and near the south side of
the stream corridor, from encroachment from
equipment, grading or filling.
City-required trails are allowed in the buffer and park
dedication areas.
(J)
Additional information for the property south of the
project south of the project site.
This shall include elevations of the existing ditch,
culverts and catch basins and enough information
about the storm water flow path from the proposed
ponds.
(k)
Emergency overflows between Lots 8 and 9, Lots 21
and 22 and south of proposed building 42 (out of
proposed ponds 1,3, and 4). The contractor shall
protect the overflow swales with permanent soil-
stabilization blankets.
Restoration in the stream corridor and park dedication
area being done with native seed mix or vegetation as
approved by the city engineer and by the watershed
district.
(m)
No grading or ground disturbance in the park
dedication area and in the wetland and stream buffer
areas except:
As allowed by the watershed district.
For the utilities, trails and footbridge.
(n) The required trails and sidewalks.
(o)
Revised storm water pond locations and designs as
suggested or required by the watershed district or city
engineer. The ponds shall meet the city's design
standards.
A detailed tree planting plan and material list, which shall:
(a)
Show where the developer or contractor will remove,
save or replace large trees.
Community Design Review Board
Minutes 7-9-2002
(b)
(4)
(5)
Show the size, species and location of the replacement
and screening trees. The new screening trees shall be
grouped together and shall include the planting of
additional native evergreens and shrubbery on the site
to provide additional screening and privacy between
the proposed townhouses and the single dwellings to
the south as well as screening from the proposed
apartment buildings and Beaver Lake. The screening
evergreens should include Austrian Pine, Black hills
Spruce, Eastern Red Cedar and Eastern Arborvitae.
Plant the additional screening evergreens and
shrubbery as follows:
Along the south property line, adjacent the
detached townhouses, to at least the west edge
of Sterling Lane. Evergreens planted in this area
shall be at least six (6) feet high and planted in a
staggered row. Overall plantings within this area
shall produce an 80 percent opaque screening
from the townhouses and the adjacent single
family dwelling to the south.
m
Along the west property line, adjacent the
apartment buildings, to the south property
line. Evergreens and shrubbery in this area
shall be planted in a manner that helps
reduce the visibility of the apartments from
Beaver Lake.
(c)
All new and replacement deciduous trees shall be at
least two and one half (21/2) inches in diameter and
shall be a mix of red and white oaks, ash, lindens,
sugar maples, or other native species. All replacement
evergreens shall be at least eight (8) feet tall and all
new evergreens shall be at least (6) feet tall, excluding
the new evergreens planted on west property line as
noted above.
(d)
Show no tree removal beyond the approved grading
and tree limits.
(e)
Show the planting of at least 270 new trees after the
site grading is done.
All the parking areas and driveways shall have continuous
concrete curb and gutter.
The site, street, driveway, sidewalk and utility plans shall
show:
Community Design Review Board
Minutes 7-9-2002
l0
(a)
A six foot-wide concrete sidewalk along the south side
of Maryland Avenue between Sterling Street and the
west property line of the site. The public works director
shall approve the location and design of the sidewalk.
(b) A water service to each detached housing unit.
(c)
The repair of Maryland Avenue and Sterling Street
(street and boulevard) after the developer connects to
the public utilities and builds the private driveways.
This shall include replacing all unused existing
driveways and curb cuts.
(d)
The coordination of the water main locations,
alignments and sizing with the standards and
requirements of the Saint Paul Regional Water
Services (SPRWS). Fire-flow requirements and
hydrant locations shall be verified with the Maplewood
Fire Department.
(e) The plan and profiles of the proposed utilities.
(f)
All private roads at least 20 feet wide. If the developer
wants to have parking on one side of a private road,
then that private road must be at least 28 feet wide.
(g)
All private roads less than 28 feet in width shall be
posted for "No Parking" on both sides. Private roads at
least 28 feet wide may have parking on one side and
shall be posted for no parking on one side.
(h)
All parking stalls with a width of at least nine feet and a
length of at least 18 feet.
Submit a certificate of survey for all new construction and have each
building staked by a registered land surveyor.
c. Revise the landscape plan for city staff approval showing:
(1)
A variety of shrubs planted within the ponding areas and
along the proposed trails between buildings 8 and 9 and
buildings 21 and 22. These should include Alpine Current,
Yew, Glossy Black Choke Berry, American Cranberry (short
cultivar), Purple Leaf Sand Cherry and Dogwood.
These plantings are to provide a variety of colors and textures
on the site and to provide separation between uses.
Community Design Review Board
Minutes 7-9-2002
]!
(2)
All lawn areas shall be sodded. The city engineer shall
approve the vegetation within the ponding areas and on the
steep slopes. On slopes steeper than 3:1, the developer shall
prepare and implement a stabilization and planting plan.
These slopes shall be protected with a wood fiber blanket, be
seeded with a no maintenance vegetation and be stabilized
before the city approves the final plat.
(3)
Having in-ground irrigation for all landscape areas (code
requirement).
(4)
The restoration of all disturbed areas within the stream
corridor and park dedication area with a native seed mix
approved by the watershed district and by the city engineer.
Show city staff that Ramsey County has recorded the deeds and all
homeowner's association documents for this development before the
city will issue a certificate of occupancy for the first town house unit.
eo
Submit a photometric plan for staff approval as required by the city
code.
f. Submit revised building elevations as follows:
(1)
Apartment building elevations showing the brick
wainscoting extending around the entire building.
(2)
Townhouse elevations showing that the front brick
wainscoting for all proposed front elevations (A-l, A-2, A-
3, B-l, B-2, and B-3) wraps around the building by two (2)
feet on each side.
g. Submit samples of all building materials (including siding
colors) for the buildings to the city for staff approval.
3. Complete the following before occupying the buildings:
Replace property irons that are removed because of this construction
and set new property irons for the new property corners.
Restore and sod damaged boulevards and sod all turf areas outside
of the ponding areas.
Install a reflectorized stop sign at the Lakewood Drive exit, no
parking signs along the private driveways as required by code and
addresses on each building for each unit. In addition, the applicant
shall install stop signs and traffic directional signs within the site, as
required by staff.
Community Design Review Board
Minutes 7-9-2002
d. Construct a six-foot-wide concrete public sidewalk between Sterling
Street and the west property line of the site. The Maplewood Public
Works Director shall approve the location and design of the sidewalk.
Complete the site grading and install all required landscaping
(including the foundation plantings), ponding areas and an in-ground
lawn irrigation system for all landscaped areas (code requirement).
f. Install continuous concrete curb and gutter along all interior
driveways and around all open parking stalls.
Install on-site lighting for security and visibility, subject to city staff
approval.
Construct two-rail split-rail fences along the trails in the following
locations:
(1)
From Beaver Creek Parkway between Lots 8 and 9 to near
the stream in the center of the site.
(2)
From Sterling Circle between Lots 21 and 22 to near the
stream in the center of the site.
If the contractor has not completed any required work, the city may allow
temporary occupancy if:
The city determines that the work is not essential to the public
health, safety or welfare.
The city receives cash escrow or an irrevocable letter of credit
for the required work.
The amount shall be 150 percent of the cost of the unfinished
work. Any unfinished landscaping shall be completed by June
1 if the building is occupied in the fall or winter, or within six
weeks of occupancy if the building is occupied in the spring or
summer.
The city receives an agreement that will allow the city to
complete any unfinished work.
All work shall follow the approved plans. The director of community
development may approve minor changes.
Board member Olson seconded.
Ayes - Jorgenson, Ledvina,
Longrie-Kline, Olson
The motion passed.
Community Design Review Board
Minutes 7-9-2002
VII. VISITOR PRESENTATIONS
No visitors present.
VIII. BOARD PRESENTATIONS
Ms. Longrie-Kline was the representative for the CDRB at the July 8, 2002, city council
meeting. Ms. Longrie-Kline reported on the following items:
- First reading of the fireworks ordinance.
- First reading of the phosphorus ordinance.
- Chief Winger announced he is leaving the police department at the end of August 2002.
- Bruentrup Farm parking lot was passed ayes all.
- Sinclair gas station proposal was passed ayes all.
- Hmong alliance church parking lot and playground proposal was passed denying the
driveway onto DeSoto Street.
IX. STAFF PRESENTATIONS
There was no representation needed from the CDRB at the July 22, 2002, city council
meeting.
Ms. Finwall said there would not be a CDRB meeting on July 23, 2002. The next
scheduled meeting will be on Tuesday, August 13, 2002. An upcoming item for the
CDRB will be the Hillcrest Village Redevelopment Area and the neighborhood meetings.
X. ADJOURNMENT
The meeting was adjourned at 7:40 p.m.