HomeMy WebLinkAbout10-23-1995 MINUTES OF MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, October 23, 1995
Council Chambers, Municipal Building
Meeting No. 95-22
A. CALL TO ORDER
A regular meeting of the City Council of Maplewood, Minnesota was held in the Council
Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Bastian.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL:
Gary W. Bastian, Mayor Present
Sherry Allenspach, Councilmember - Present-
Dale H. Carlson, Councilmember Present
Marvin C. Koppen, Councilmember Present
George F. Rossbach, Councilmember' Present
D. APPROVAL OF MINUTES:
1. Minutes of Council/Manager Meeting 'of October 2, 1995
Councilmember Rossbach moved to aagrove the minutes of Council/Manager
Meeting of October 2. 1995 as presented.
Seconded by Councilmember Allenspach Ayes - all
2 Minutes of Meeting 95-21, (October 9, 1995)
Councilmember Carlson .moved to approve the minutes of Meeting. No. 95-21
(October 9. 1995) as presented.
Seconded by Councilmember Rossbach Ayes -all
E. APPROVAL OF AGENDA:
Mayor Bastian moved to approve the Agenda as amended:
J-10 Appoint Board of Appeals
M- 1 Establish Calendar of Meetings
Seconded by Councilmember Rossbach Ayes - all
1 10-23-95
EA. APPOINTMENTS/PRESENTATIONS
1. Partnership
a. Manager McGuire presented the staff report.
b. Rick Speak spoke on behalf of the Partnership.
c. Marilyn Vars spoke on behalf of the Partnership.
NO ACTION REQUIRED
2. Resolution of Appreciation - Cliff McGinnis
a. Manager McGuire presented the staff report.
b. Mayor Bastian introduced the following. Resolution and moved its
adoption:
95 - 10- 108
A RESOLUTION OF APPRECIATION TO CLIFF McGINNIS
FOR HIS SERVICE ON THE
RAMSEY/WASHINGTON SUBURBAN CABLE COMMISSION
WHEREAS, the City of Maplewood is enriched by the volunteer services of its
residents; and
WHEREAS, the administration of the cable television franchise to Maplewood is
administered by the Ramsey/Washington Suburban Cable Commission Board of Directors,
a body of residents who volunteer their services to the pursue the interests of the
twelve member communities; and
WHEREAS, Maplewood resident Cliff McGinnis has given distinguished service on the
Ramsey/Washington Suburban Cable Commission Board of Directors during his term from
1991 to 1995, including duties as:
* Secretary of the Commission, 1991-1994
* Executive Committee Member
* Franchise Renewal Committee Member
* Enforcement Committee Member
* Commission representative to the Suburban Community Channels Board
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that
it express its appreciation to Cliff McGinnis for his years of dedicated service and
contributions to the Maplewood community on the Ramsey/Washington Suburban Cable
Commission.
Seconded by Councilmember Carlson Ayes - all..
3. Minnesota Recreation 8 Parks Association Award of Excellence - Community Center
a. Manager McGuire presented the staff report.
b. Fernando Fuentes, representing the Minnesota Recreation and Parks
Association, presented the MRPA Award of Excellence to Maplewood.
2 IO-23-95
F. CONSENT AGENDA:
Councilmember Carlson moved seconded by Councilmember Koppen: aves - all.
to approve the Consent Agenda Items F-1 thru F-7, as recommended.
1. Approval of Claims
_ Approved the following claims:
ACCOUNTS PAYABLE: $ 729,896.20 Checks #5726 - #5802
Dated 10. 2-95 thru 10-12.95
$ 95.221.38 Checks #21953 - #22127
Dated 10-23-95
$ 825,117.58 Total Accounts Payable
PAYROLL: $ 259,258.75 Payroll Checks Dated 10- 6-95
$ 48.651.79 Payroll Deduction Checks #47933 thru
#47944 dated 10- 6-95
$ 307,910.54 Total Payroll
$1.133.028.12 GRAND TOTAL
2. Procedure for Council Review of Claims
Approved the following Resolution:
95 - 10 - 109.
RESOLUTION SETTING PROCEDURE FOR COUNCIL REVIEW OF CLAIMS
WHEREAS, State law requires that City Councils review bills before they
are paid, and
WHEREAS, City bills are paid twice monthly at times that coincide with
Council meetings,. and
WHEREAS, this procedure delays the prompt payment of bills and is
cumbersome, and
WHEREAS. State law (MSA 412.271, Subd. 8) allows City Councils to
delegate their authority on the approval of bills to a City administrative
official so that bills can be paid prior. to Council meetings.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Maplewood hereby delegates it authority on the approval of bills to the City
Manager and authorizes the City Manager to pay bills for purchases that have
been made in accordance with State and Federal laws that are within City
budgetary limits, and
BE IT FURTHER RESOLVED, that the City Manager shall present a list of
all claims paid to the Council for informational purposes at the next
regular meeting after payment of the claims.
3 10-23-95
3. Resolution for Safe Deposit Boxes
Approved the following Resolution:
95 - 10 - 110
RESOLUTION FOR SAFE DEPOSIT BOXES
BE IT RESOLVED, by the City Council of the City of .Maplewood, that until
written notice to the contrary is given by this Corporation to the Safe
Deposit Department of the Premier Bank access to Safe Deposit Boxes (herein
called safes) standing in the name of the corporation in the vaults of above
bank shall be had by the following:
Daniel Faust, Finance Director
Rick Hangsleben, Assistant Finance Director
Renee Bodine. Secretary
Any one (1) of whom shall have full authority to enter said safes and to
make deposits therein or remove any part or all of the contents thereof, to
execute leases thereof in the name of this Corporation, to amend or cancel
said leases, to exchange or surrender the safes, and in all other respects
to represent this Corporation.
4. Take-A-Number System for Deputy Registrar
Approved a transfer of 8825.00 from the Contingency Fund to 101-301-000-
4630, City Clerk Department Office Equipment, to install a Take-A-Number
system for the Deputy Registrar operation.
5. Surplus Property Disposal
Authorized a 1985 Chevrolet Suburban to be declared as surplus property and
disposed of at State Auction, on October 28, 1995 at the Oakdale MnDOT
Facility, since needed engine and body repairs would exceed the value of the
unit.
6. Ryan Companies PAC Donation - 82,315.04, Reforestation Project/Vista Hills Park
Accepted a donation of $2,315.04 from Ryan Companies for a Reforestation
Project at Vista Hills Park. Two hundred ten (210) trees were planted in
_ Vista Hills Park on September 16 by ninety volunteers from Ryan Companies,
Premier Bank, Crestview Forest Townhome owners and Boy Scout Troop #25, with
the project being coordinated by Steve Hobday as an Eagle Scout project.
4 10-23-95
7. East Twins Babe Ruth League, Inc. Gambling License
= Approved the following Resolution:
95 - 10 - 111
- CHARITABLE GAMBLING LICENSE - EAST TWINS BABE RUTH LEAGUE
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premises permit for lawful gambling is approved for East Twins Babe Ruth League, Inc.
to operate at Keller Lake Lounge, 2280 Maplewood Drive, Maplewood, Minnesota
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minn. Stat. §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as
being in compliance with Minn. Stat. §349.213.
NOW, THEREFORE, be it further resolved that this resolution by the City Council
of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their
approval.
G. PUBLIC HEARINGS
1. 7:00 P.M. (7:31 P.M.): Street Vacation - Eldridge Avenue, East of Barclay Street
a. Mayor Bastian convened the meeting for a public hearing regarding a
request from Steve Mueller and Jane Jackson, owners of the property at
2108 Barclay Street, for the City to vacate part of the Eldridge Avenue
right-of-way, east of Barclay Street.
b. Manager McGuire presented the staff report.
c. Director of Community Development Coleman 'presented the specifics of the
report.
d. The Planning Commission Report was presented.
e. Mayor Bastian opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Gladys Sommers, 2107 Hazelwood Street
Steve Mueller, 2108 Barclay
Geraldine Harris, 2092 Barclay
f. Mayor Bastian closed the public hearing.
5 10-23-95
g. Councilmember Carlson introduced the following Resolution and moved its
adoption:
95 - 10 - 112
STREET VACATION RESOLUTION
WHEREAS, Steve Mueller and Jane Jackson applied for the vacation of the
following-described street:
That part of Eldridge Avenue between the east right-of-way
_ line of Barclay Street and the west right-of-way line of
Hazelwood Street, except the center 20 feet, in Section 15,
Township 29, Range 22.
WHEREAS, the history of this vacation is as follows:
1. On October 2, 1995, the Planning Commission recommended that the
City Council approve this vacation.
2. On October 23, 1995; the City Council held a public hearing.
The City staff published a notice in the Maplewood Review and
sent a notice to the abutting property owners. The Council gave
everyone at the hearing a chance to speak and present written
statements. The Council also considered reports and
recommendations from the City staff and Planning Commission.
WHEREAS, after the City approves this vacation, public interest in the
property will go to the following abutting properties:
Lots 16 through 30, Block 24, of Sabin Addition, Lot 1,
Block 1, Hazel Estates and Lot 1, Block 1, Wakefield Manor.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the ebove-
described vacations for the following reasons:
1. It is in the public interest.
2. The City has no plans to build a street on this right-of-way.
3. The adjacent properties have street access.
This vacation is subject to the City keeping a drainage and utility
easement over all the right-of-way.
Seconded by Councilmember Rossbach Ayes'- all
h. Council directed staff to investigate the condition of the easement
property of the Eldridge right-of-way.
H. AWARD OF BIDS
NONE
6 10-23-95
I. UNFINISHED BUSINESS
1. Planning Commission Appointment
a. Manager McGuire presented the staff report.
b. Ms. Barbara Erickson, the applicant, answered questions .from the
Council.
c. Mayor Bastian moved to appoint Barbara Erickson to fill the vacancy on
ii the Planning Commission created by the resignation of Marv Martin. with
the term to e~ire on December 31. 1997.
Seconded by Councilmember Rossbach Ayes - all
J. NEW BUSINESS
1. Gopher Disposal - Solid Waste
a. Manager McGuire presented the staff report.
b. Michael Hinz, Gopher Disposal presented information on the 1995-96
school year educational programs.
c. Warn Eames, Small Change Original Theater, presented a film explaining
how the theater teaches.
d. Councilmember Koppen moved to endorse the 1995.96 education program
.presented by Michael Hinz of Gopher Disposal through Small Change
Theater.
Seconded by Councilmember Rossbach Ayes - all
2. Metropolitan Livable Communities Act
a. Manager McGuire presented the staff report.
b. Community Development Director Coleman presented the specifics of the
report.
c. Mike Keane, Metropolitan Council, explained the Legislature For Livable
Communities Act.
d. Larry Whitcomb 508 East County Road. B, appeared as a critic of the
legislation.
e. Councilmember Carlson moved to table the Livable Communities Act until
November l3 1995 to gather more information and to be able to have
input from the Housing and Redevelopment Authority.
Seconded by Councilmember Koppen Ayes - all
7 10-23-95
3. 1996 SCORE Application
a. Manager McGuire presented the staff report.
b. Mayor Bastian moved to approve the 1996 SCORE application in the amount
of $66 766 from Ramsey County to repay the Citv for part of its
recycling costs.
Seconded by Councilmember Koppen Ayes - all
4. Nuisance Ordinance
a. Manager McGuire presented the staff report.
b. Director of Community Development Coleman presented the specifics of the
report.
= c. Councilmember Rossbach moved to place this matter on a Council/Manager
aoenda after the first of the near.
Seconded by Councilmember Carlson Ayes - all
5. Water Main Request - 11161 North of Beam
a. Manager McGuire presented the staff report.
b. Director of Public Works Haider presented the specifics of the report.
c. John Dietrich, RLK Associates, Ltd., representing Ryan Construction
appeared before the Council on behalf of the request.
d. Councilmember Koppen moved to approve RLK Associates. Ltd., to prepare
the feasibility study for the water main on TH61 from Bear Avenue north.
Seconded by Councilmember Carlson Ayes - all
6. East Shore Drive, Project 94-06: Change Order #1 and Final Acceptance
a. Manager McGuire presented the staff report.
b. Director of Public Works Haider presented the specifics of the report.
8 10-23-96
c. Councilmember Carlson introduced the following Resolution aporovin4
Change Order No. 1:
95 - 10 - 113
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT - PROJECT 94-06
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made improvement Project 94-06, East Shore Drive Storm Sewer and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be
modified and designated as Improvement Project 94-06 Change Order 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the Mayor and City Clerk are hereby authorized and directed
to modify the existing contract by executing said Change Order 1 in the
amount of 8392.00. The revised contract amount is $37,925.40.
The Finance Director is hereby authorized to make the financial
transfers necessary to implement the financing plan for the project. The
project budget is increased by $490.00.
Seconded by Councilmember Koppen Ayes - all
d. Councilmember Carlson introduced the following Resolution and moved its
adoption:
95 - 10 - 114
ACCEPTANCE OF PROJECT 94-06, EAST SHORE DRIVE STORM SEWER
WHEREAS, the City Engineer for the City of Maplewood has determined that
East Shore Drive Storm Sewer, City Project 94-06 is complete and recommends
acceptance of the project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that City Project 94-06 is complete and maintenance of these
_ improvements is accepted by the City. Release of any retainage or escrow is
hereby authorized.
Seconded by Councilmember Koppen Ayes - all
7. Highway 61 Frontage Roads; Project 93-02: Change Order #1
a. Manager McGuire presented the staff report.
i
b. Director of Public Works Haider presented the specifics of the report.
9 10-23-95
c. Councilmember Carlson introduced the following Resolution approving
Change Order #1 and moved its adoption:
95 - 10 - 115
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT - PROJECT 93-02
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made improvement Project 93.02, TH 61 Frontage Road Improvements, and has
let a construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract. be
modified and designated as Improvement Project 93-02 Change Order 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the Mayor and City Clerk are hereby authorized and directed
to modify the existing contract by executing said Change Order 1 in the
amount of $10,453.36. The revised contract amount is $470,115.79.
The Finance Director is hereby authorized to make the financial
transfers necessary to implement the financing plan for the project. The
project budget is-increased by $13.066.70.
- Seconded by Councilmember Rossbach Ayes - all
8. Sterling/Schaller Improvements, Project 93-08: Change Order #2
a. Manager McGuire presented the staff report.
b. Director of Public Works Haider presented the specifics of the report.
c. Councilmember Rossbach introduced the following Resolution approving
Change Order #2 and moved its adoption:
95 - 10 - 116
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT - PROJECT 93-08
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made improvement Project 93-08, Sterling Street & Schallerv Drive Utility &
Street Improvements, and has let a construction contract pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be
modified and designated as Improvement Project 93-08 Change Order 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the Mayor and City Clerk are hereby authorized and directed
to modify the existing contract by executing said Change Order 2 in the
amount of $11,851.67. The revised contract amount is $764,675.07.
The Finance Director is hereby authorized to make the financial
transfers necessary to implement the financing plan for the project. The
project budget is increased by $14,815.00.
Seconded by Councilmember Koppen Ayes - all
10 10-23-95
9. 3M - Contract Fire Protection Services
a. Manager McGuire presented the staff report.
b. Mayor Bastian moved to aoorove the contract between Maplewood. 3M, and
the Citv of St Paul extending the current agreement under which the
Citv of St Paul Qrovides ancillarv fire protection services for 3M
Center in Maplewood.
Seconded by Councilmember Koppen Ayes - all
10. Appointment of Board of Appeals
a. Manager McGuire presented the staff report.'
b. Director of Community Development Coleman presented the specifics of the
- proposal.
c. Councilmember Carlson moved to aaooint a Board of Appeals consisting of
John Gaspar Architect• Kenneth Mihelich 3M Building Code Specialist:
and Kenneth Nordbv President N A I Architects to hear the aaaeal of
Corner Kick and that when that matter is decided the Board will be
dissolved.
Seconded by Councilmember Koppen Ayes - all
K. VISITOR PRESENTATIONS
NONE
L. COUNCIL PRESENTATIONS
NONE
M. ADMINISTRATIVE PRESENTATIONS
1. Establish Meeting Dates
a. Manager McGuire presented the proposed Council Calendar of meeting
dates.
11 10-23-9~
b. Councilmember Koppen moved to adopt the Council calendar as follows:
Mon., November 6 Council/Manager Workshop
Thu., November 9 Pre-Agenda Meeting
Election Canvassing Board (need three
Councilmembers present)
Mon., November 13 Council Meeting
Thu., November 23 Thanksgiving Day; Pre-Agenda cancelled
Mon., November 27 Council Meeting
Mon., December 4 Council/Manager Workshop
Thu., December 7 Pre-Agenda Meeting
Sat., December 9 Truth-in-Taxation Hearing (9:00 a.m.)
Mon., December 11 Council Meeting
Fri., December 15 Truth-in-Taxation Hearing (7:00 p.m.,
if necessary)
Mon., December 18 Council Meeting
Mon., December 25 Christmas Day; Council Meeting
rescheduled for 12/18
Seconded by Councilmember Carlson Ayes - all
N. ADJOURNMENT OF MEETING
9:35 P.M.
Lu ille E. Aurelius, City Clerk
12 10-23-9F