HomeMy WebLinkAbout04-12-93 MINUTES OF MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, April 12, 1993
Council Chambers, Municipal Building
Meeting No. 93-09
A. CALL TO ORDER
A regular meeting of the City Council of Maplewood, Minnesota was held in the Council
Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Bastian.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL:
Gary W. Bastian, Mayor Present
Dale H. Carlson, Councilmember Present
Frances L. Juker, Councilmember Present
George F. Rossbach, Councilmember Present
Joseph A. Zappa, Councilmember Present
D. APPROVAL OF MINUTES:
1. Minutes of Special Meeting March 18, 1993
Councilmember Zappa moved to approve the minutes of SDecial Meeting of March
18. 1993 as presented.
Seconded by Councilmember Rossbach Ayes - Mayor Bastian, Councilmembers
Rossbach, Zappa
Nays - None
Abstain - Councilmembers Carlson, Juker
2. Minutes of Regular Meeting 93-08 (March 22, 1993)
Councilmember Zappa moved to approve the minutes of Meetino No. 93-08 (March
22. 1993) as presented.
Seconded by Mayor Bastian
Mayor Bastian moved to table the minutes of Meetino No. 93-08 (March 22.
1993) for review of the meeting tapes.
Seconded by Councilmember Juker Ayes - all
3. Minutes of Council/Manager Meeting of March 23, 1993
Councilmember Zappa moved to approve the minutes of Council/Manager Meetino
of March 23. 1993 as Dresented.
Seconded by Councilmember Rossbach Ayes - all
1 4-12-93
E. APPROVAL OF AGENDA:
Mayor Bastian moved to approve the Agenda as amendedc
L1. Round Up For The Environment
L2. Suburban Rate Authority
L3. House Painting
L4. Garbage House
M1. April 9, 1993 Council/Manager Meeting
Seconded by Councilmember Rossbach Ayes - all
EA. PRESENTATIONS
1. City of Maplewood's Recycling Logo
a. Manager McGuire presented the staff report.
b. Gopher
c. Councilmember Zappa moved to direct staff to submit the lo4os to the
Association of Metropolitan Municipalities and the Lea4ue of Minnesota
Cities.
Seconded by Mayor Bastian Ayes - all
2. Volunteer Recognition Week
a. Manager McGuire presented the staff report.
b. Mayor Bastian introduced the following Proclamation and moved its
adootion•
VOLUNTEER RECOGNITION WEEK
WHEREAS, volunteers have enriched the life of our communities
through their concern, commitment and generosity of spirit; and
WHEREAS, volunteers are an essential component of that quality
of life as they serve the health, education, recreation, social
service, environmental and cultural needs of our communities, and
WHEREAS, volunteers of all ages and from all. backgrounds are
stepping forward to meet and to solve the increasingly complex
problems that have confronted our communities; and
WHEREAS, individuals and groups serving as volunteers at the
local, state, national and international levels have impacted our
communities and world through service to others; and
WHEREAS, volunteers serve the community of Maplewood in many
ways including City commissions, boards and committees; police
cadets and reserves; fire fighters; and many individuals who help
all of the City departments maintain a high quality of service for
our residents; and
WHEREAS, recognition should be given to those special people who
serve their fellow citizens and communities.
2 4-12-93
NOW, THEREFORE, BE IT RESOLVED, that I, Gary W. Bastian, Mayor
of the City of Maplewood, do hereby proclaim the week of April 18-
24, 1993 to be
VOLUNTEER RECOGNITION WEEK
in Maplewood.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the
Great Seal of the City of Maplewood to be affixed this 12th day of
April in the year of our lord one thousand nine hundred and ninety-
three.
Seconded by Councilmember Carlson Ayes - all
3. Scout Troop 25, Gustavus Adolphus
a. Mr. Greenly, Scoutmaster of Scout Troop 25, Gustavus Adolphus
Church and members of the Troop addressed the Council, stating
they were observing the meeting in preparation for their Civic
Badge.
F. CONSENT AGENDA
Mayor Bastian moved. seconded by Councilmember: aver - all. to aoorove the
consent anenda items 1 - 3 and 6 - 8 as recommended. (Items 4 and 5 moved to
J-8 and J-9 resoectively.
1. Approval of Claims
Approved the following claims:
- ACCOUNTS PAYABLE: S 471,162.03 Checks #20227 - #24446
Dated 2-25-93 thru 3-25-93
S 275.713.32 Checks #25711 - #25845
Dated 4-11-93
~ 746,875.35 Total per attached voucher/check
register
PAYROLL: E 203,599.83 Payroll Checks #31502 thru #31666
Dated 3-26-93
E 43.245.46 Payroll Deduction Checks #31671 thru
#31682 dated 3-26-93
I 246,485.29 Total Payroll
i S 993.720.64 GRAND TOTAL
2. Disposal of Old Financial Records
93-04-49
AUTHORIZATION TO APPLY FOR DESTRUCTION OF CITY RECORDS
WHEREAS, M.S.A. 138.17 governs the destruction of City records; and
WHEREAS, a list of records has been presented to the council with a
request in writing that destruction be approved by the Council;
3 4-12-93
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA;
1. That the Finance Director is hereby directed to apply to the
Minnesota State Historical Society for an order authorizing
destruction of the records as described in the attached list.
2. That upon approval by the State of the attached application, the
Finance Director is hereby authorized and directed to destroy
the records listed.
3. Nature Center Donations
Authorized acceptance a total of E37.00 in small donations to the Nature
Center during the month of March, 1993 and placement of the funds in Account
403-814-316-4720.
4. Conditional Use Permit Review: 2720 Maplewood Drive (Yankovec)
Moved to become Item J-8
5. Time Extension for Temporary Sign: 1736 Rice Street (Appearance Plus Car Wash)
Moved to become Item J-9
6. Final Plat: Huntington Hi11s South Third Addition
Approved the final plat for Huntington Hills South Third Addition, a
fifteen-lot pYat along Sterling Street, north of Linwood Avenue.
7. Housing and Redevelopment Authority 1992 Annual Report
Accepted with thanks the Housing and Redevelopment Authority Annual Report,
covering the period from March 1992 through February 1993.
8. Woodbury Fire Department Dispatching Contract
Approved the 1993 dispatching contract with the Woodbury Fire Department..
G. PUBLIC HEARINGS
1. 7:00 P. M. (7:29 P.M.), Assessment Hearing: Project 87-45, Sterling Linwood
a. Mayor Bastian convened the meeting for a public hearing regarding the
assessment rolls for Project 87-45.
b. Manager McGuire presented the staff report.
c. Director of Public Works Haider presented the specifics of the report.
d. City Attorney Kelly explained the procedure for public hearings.
e. Mayor Bastian opened the public hearing,. calling for proponents or
opponents. The following persons were heard:
Peter Atkins, 2488 Hillwood Drive
Cheryl Stanke, 2383 Linwood
Linda Hydukovich, speaking on behalf of Ione Peterson, 2401 Linwood
Al Jirovic, 2480 Linwood Avenue
4 4-12-93
f. Mayor Bastian closed the public hearing.
g. Councilmember Zappa introduced the following Resolution and moved its
adoption:
93 - 04 - 50
ADOPTION OF THE ASSESSMENT ROLL - PROJECT 87-45
WHEREAS, pursuant to proper notice duly given as required by law, the City
Council has met and heard and passed on all objections to the proposed assessment for
the construction of Sterling Street-Linwood Avenue as described in the files of the
City Clerk as Project 87-45, and has amended such proposed assessment as it deems
just,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
1. Such proposed assessment, as amended, a copy of which is attached hereto and
made a part hereof, is hereby accepted and shall constitute the special
assessment against the lands named therein,-and each tract of land therein
included is hereby found to be benefited by the proposed improvement int he
amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over
a period of 14 years, the first of the installments to be payable on or
after the first Monday in January, 1994, and shall bear interest at the rate
of 9.0 (nine) percent per annum from the date of the adoption of this
assessment resolution. To the first installment shalt be added interest on
the entire assessment from the date of this resolution until December 31,
1993. To each subsequent installment when due shall be added interest for
one year on all unpaid installments.
3. It is hereby declared to be the intention of the Council to reimburse itself
in the future for the portion of the cost of this improvement paid for from
municipal funds by levying additional assessments, on notice and hearing as
provided for the assessments herein made, upon any properties abutting on
the improvement but not made, upon any properties abutting on the
improvement but not herein assessed for the improvement, when changed
conditions relating to such properties make such assessment feasible.
4. To the extent that this improvement benefits nonabutting properties which
may be served by the improvement when one or more later extensions or
improvements are made, but which are not herein assessed, therefore, it is
hereby declared to be the intention of the Council, as authorized by
Minnesota Statutes Section 420.051, to reimburse the City by adding any
portion of the cost so paid to the assessments levied for any of such later
extension or improvements.
5. The Clerk shall forthwith transmit a certified duplicate of this assessment
to the County Auditor to be extended on the property tax lists of the
County, and such assessments shall be collected and paid over in the same
manner as other municipal taxes.
Seconded by Councilmember Rossbach Ayes - all
5 4-12-93
2. 7:30 P.M., Nouse Moving: Burke Avenue
a. Mayor Bastian convened the meeting for a public hearing regarding moving
the house from 2134 White Bear Avenue to the lot east of 1755 Burke
Avenue.
b. Manager McGuire .presented the staff report.
c. Director of Community Development Olson presented the specifics of the
report.
d. Mayor Bastian opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Clyde Melton. 8201 York Avenue So., Edina, MN
Marion Svensen, owner of the property
e. Mayor Bastian closed the public hearing.
f. Councilmember Zappa moved to aoorove moving the house and aaraoe at 2134
White Bear Avenue to the lot that is East of 1755 Burke Avenue. sub.iect
to the mover•
1. Submitting an irrevocable letter of credit or cash escrow for 1-
1/2 times the estimated cost of completing the construction.
The construction shall be complete within ninety days after the
City issues a moving permit.
2. Signing an agreement to convey the title of the property to the
city if the required work is not completed within ninety days
after the City issues a moving permit.
3. After the mover moves the house, the City staff may extend the
deadline to complete the house if weather conditions delay
completion.
4. Verifying the lot lines with survey pins. (Code Requirement)
5. Moving the. house between the hours of 4 and 6 a.m. There shall
be no work on the house until after 7:00 a.m., pursuant to the
City noise ordinance.
6. Providing traffic direction when crossing White Bear Avenue.
7. Notifying the residents at 1742, 1747, 1755 Burke and 1754,
1758, 1764 County Road B of the day the mover proposes to move
the house.
8. Staff is authorized to approve the moving of the garage.
Seconded by Councilmember Carlson Ayes - all
H. AWARD OF BIDS
1. Banking Services
a. Manager McGuire presented the staff report.
b. Finance Director Faust presented the specifics of the report.
c. Mayor Bastian asked if anyone wished to speak before the Council
regarding this matter. No one appeared.
6 4-12-93
d. Councilmember Zappa introduced the following Resolution and moved its
adoption:
93-04-51
AWARD OF BIDS fOR BANKING SERVICES
BE IT RESOLVED, that Premier Bank is hereby designated as depository for
demand deposits of the City of Maplewood, and
BE IT FURTHER RESOLVED, that an agreement is hereby approved with
Premier Bank for checking account services based upon the terms in their
proposal, and
BE IT FURTHER RESOLVED, that funds deposited in said bank may be
withdrawn by check when signed by the signature, or by the facsimile
signature, of the Mayor, City Manager and Finance Director, and
BE IT FURTHER RESOLVED, that funds in said bank may be wire transferred
at the request of the Finance Director or Accountant for the purchases of
City investments, and
BE IT FURTHER RESOLVED, that deposits in said bank shall not exceed the
amount of F.D.I.C. insurance covering such deposits unless collateral or a
bond is furnished as additional security, and
BE IT FURTHER RESOLVED, .that this depository designation shall be
effective upon adoption of this Resolution and continue to be effective
until a new depository is designated.
Seconded by Councilmember Carlson Ayes - all
e. Councilmember Zappa moved to aoorove increasing data entry operator
position .hours to 22.5 (making it permanent part-timel to process
lockbox transactions.
Seconded by Councilmember Carlson Ayes - all
f. Councilmember Zappa moved to authorize the appropriate budget changes.
Seconded by Councilmember Carlson Ayes - all
- 2. Pickup Truck
a. Manager McGuire presented the staff report.
b. Director of Public Works Haider presented the specifics of the report.
c. Mayor Bastian asked if anyone wished to speak before the Council
regarding this matter. No one appeared./The following was/were heard:
d. Councilmember Zappa moved to aoorove purchase of a pickup truck (to
_ replace an existing unit as scheduled in the 1993 Budget) for 511.479
without the tool box. from Polar Chevrolet. current holder of State
Contract M-6439. The tool box for the truck, also included in the 1993
Budget. will be added later.
Seconded by Councilmember Carlson Ayes - all
7 4-12-93
I. UNFINISHED BUSINESS
1. Project 85-17, Southlawn, Beam to County Road D
a. Manager McGuire presented the staff report.
b. Director of Public Works Haider presented the specifics of the report.
c. Councilmember Zappa introduced the foltowina Resolution and moved its
ado~tion•
93-04-52
ADOPTION OF ASSESSMENT ROLL - PROJECT 85-17
WHEREAS, pursuant to proper notice duly given as required by law, the
City Council has met and heard and passed on all objections to the proposed
assessment for the construction of Southlawn Avenue, Beam Avenue to County
Road D, as described in the files of the City Clerk as Project 87-15, and
has amended such proposed assessment as it deems just,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. Such proposed assessment, as amended, a copy of which is attached hereto and
made a part hereof, is hereby accepted and shall constitute the special
assessment against the lands named therein, and each tract of land therein
included is hereby found to be benefited by the proposed improvement int he
amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over
a period of 12 years, the first of the installments to be payable on or
after the first Monday in January, 1994, and shall bear interest at the rate
of 9.0 (nine) percent per annum from the date of the adoption of this
assessment resolution. To the first installment shall be added interest on
the entire assessment from the date of this resolution until December 31,
1993. To each subsequent installment when due shall be added interest for
one year on all unpaid installments.
3. It is hereby declared to be the intention of the Council to reimburse itself
in the future for the portion of the cost of this improvement paid for from
municipal funds by levying additional assessments, on notice and hearing as
provided for the assessments herein made, upon any properties abutting on
the improvement but not made, upon any properties abutting on the
improvement but not herein assessed for the improvement, when changed
conditions relating to such properties make such assessment feasible.
4. To the extent that this improvement benefits nonabutting properties which
may 'be served by the improvement when one or more later extensions or
improvements are made, but which are not herein assessed, therefore, it is
hereby declared to be the intention of the Council, as authorized by
Minnesota Statutes Section 420.051, to reimburse the City by adding any
portion of the cost so paid to the assessments levied for any of such later
extension or improvements.
5. The Clerk shall forthwith transmit a certified duplicate of this assessment
to the County Auditor to be extended on the property tax lists of the
County, and such assessments shall be collected and paid over in the same
manner as other municipal taxes.
Seconded by Councilmember Carlson Ayes - all
8 4-12-93
2. Community Design Review Board Appointment
a. Manager McGuire presented the staff report.
b. Mayor Bas~:ian moved to auooint Roger Anitzberaer to the Community Design
Review Board.
Seconded by Councilmember Carlson Ayes - Mayor Bastian, Councilmembers
Carlson, Juker, Rossbach
Nays - Councilmember Zappa
c. Mayor Bastian moved to advertise for applicants for the Planning
Commission vacancy.
Seconded by Councilmember Zappa Ayes - all
3. Appointment to I.S.D. 622 Community Education Advisory Council
a. Manager McGuire presented the staff report.
b. Mayor Bastian moved to appoint Carole Anderson to the I.S.D. 622
Community Education Advisory Council.
Seconded by Councilmember Zappa Ayes - all
J. NEW BUSINESS
1. Phalen - Chain of Lakes Watershed Project
a. Manager McGuire presented the staff report.
b. Mayor Bastian asked if anyone wished to speak before the Council
regarding this matter. The .following were heard:
Ciiff Aichinger, Administrator of the Ramsey Washington Metro Watershed District
Sherri A. Buss, Phalen Project Coordinator, D.N.R.
c. Mayor Bastian moved to recommend appointment of Mr. Jim frost to the
Steering Committee and Director of Public Works Kenneth Haider to the
Technical Advisory Committee of the Phalen-Chain of Lakes Watershed
Pro.iect.
Seconded by Councilmember Carlson Ayes - all
COUNCIL RECESSED AT 9:10 P.M.
COUNCIL RECONVENED AT 9:15 P. M.
2. Charitable fiambling Proceeds: Request for Funding
a. Manager McGuire presented the staff report.
b. Assistant Manager Maglich presented the specifics of the report.
c. Mayor Bastian asked if anyone wished to speak before the Council
regarding this matter. No one appeared.
9 4-I2-93
;2,000 to Parks l Recreation Department for Puppet Wagon.
d. Mayor Bastian moved to approve a contribution of 52.000 to the Parks and
Recreation Department for support of the Puppet Wagon program.
Seconded by Councilmember Carlson Ayes - all
=1,000 to Parks ~ Recreation Department for Parks Garden Program
e. Councilmember Carlson moved to approve a contribution of 51.000 to the
Maplewood Parks & Recreation Department for the Parks Garden Program.
Seconded by Mayor Bastian Ayes - all
Up to 55,000 for Spartan Wrestling Club -Operating Expenses A T-Shirts
e. Councilmember Carlson moved to table this request and request Mr. Young
to submit a list of costs for permanent items.
Seconded by Mayor Bastian Ayes - all
Up To 52,000 for North High School - Graduation, 1993
f. Councilmember Juker moved to table this request for further information.
including whether a request was made to North St. Paul.
Seconded by Mayor Bastian Ayes - all
3. Selection of Insurance Agents and Policy on Insurance Bidding
a. Manager McGuire presented the staff report.
b. Mayor Bastian moved to authorize obtaining bids on the City's property.
casualty and workers compensation insurance every three years instead of
annually and to approve the consultant's recommendation on assignment of
insurance companies to the agencies.
Seconded by Councilmember Carlson Ayes - all
4. St. Paul Water Utility Wholesale Water Contract
a. Manager McGuire presented the staff report.
b. Assistant City Manager Maglich presented the specifics of the report.
c. Councilmember Zappa moved to approve the wholesale water agreement with
the St Paul Water Utility and directed the Mayor and Citv Manager to
execute the contract.
Seconded by Councilmember Carlson Ayes - all
10 4-12-93
5. Purchase of Records Management System
a. Manager McGuire presented the staff report.
b. Director of Public Safety Collins presented the specifics of the report.
_ c. Councilmember Zappa moved to approve completion of Staae 3 of the
upgrade for the Maplewood Police Deaartment Computer/Records Svstem and
within 30 davs of completion. that an open house be insti4ated to
demonstrate the Svstem to the citizens of Maplewood.
Seconded by Mayor Bastian Ayes - all
6. Financing Alternatives for Protect 90-07
a. Manager McGuire presented the staff report.
b. Director of Finance Faust presented the specifics of the report.
c. Councilmember Carlson moved to approve usino the 5191.271 surplus
b lance in the Water Availabilit Char a Fund-St. Paul Water Service
_ District and levv 5833.841 in taxes in order to finance the remaining
51 052.112 of Pro.iect 90-07 which was not financed through assessments.
Seconded by Councilmember Rossbach Ayes - Councilmembers Carlson,
Rossbach, Zappa
- Nays - Mayor Bastian, Councilmember
Juker
7. Maplewood Fire Departments Contract
a. Manager McGuire presented the staff report.
No action was taken on this item.
8. Conditional Use Permit Review: 2720 Maplewood Drive (Yankovec)
a. Councilmember Zappa moved to review the Conditional Use Permit at 2720
~lewood Drive in one vear.
- Seconded by Councilmember Juker Ayes - Mayor Bastian, Councilmembers
Carlson, Juker, Zappa
Nays - Councilmember Rossbach
5. Time Extension for Temporary Sign: 1736 Rice Street (Appearance Plus Car Wash)
a. Councilmember Zappa moved to deny the request to extend the Temporary
Sian Permit past the deadline.
Seconded by Councilmember Juker Ayes - Councilmembers Juker, Zappa
Nays - Mayor Bastian, Councilmembers
Carlson, Rossbach
MOTION FAILED - TIME EXTENSION IS GRANTED
11 4-12-93
K. VISITOR PRESENTATIONS
1. Kevin Berglund
a. Kevin Berglund, 1929 Kingston, commended the Council on the poster for
recycling for its educational benefits.
M. COUNCIL PRESENTATIONS
1. Round Up For The Environment
a. Councilmember Carlson stated communities are rounding up utility bills
to provide money for open space, etc.
b. Councilmember Carlson moved to direct staff to investigate such a
~ogram.
Seconded by Mayor Bastian Ayes - all
2. Suburban Rate Authority (SRA)
a. Councilmember Zappa stated that communities are spending a great amount
of money to fight the utility bills.
b. Councilmember Zappa introduced the following Resolution and moved its
adoption:
93-04-53
REQUEST FOR ASSOCIATION OF METROPOLITAN MUNICIPALITIES
TO JOIN THE SUBURBAN RATE AUTHORITY
WHEREAS, the City of Maplewood is a member of the Association of
Metropolitan Municipalities.
WHEREAS, the City of Maplewood is a member of the Suburban Rate
Authority.
WHEREAS, both the Association of Metropolitan Municipalities and the
Suburban Rate Authority represent the interest of its member cities.
WHEREAS, both the Association of Metropolitan Municipalities and the
Suburban Rate Authority provide a voice and serve the interest of the
greater metropolitan areas.
WHEREAS, the Suburban Rate Authority duplicates the objectives and goals
of the Association of Metropolitan Municipalities.
NOW, THEREFORE, BE IT RESOLVED THAT:
The Association of Metropolitan Municipalities shall incorporate the
objectives and responsibilities of the Suburban Rate Authority into its own
organizational structure in order to provide leadership, advocacy for all
the communities of the greater metropolitan area.
Seconded by Mayor Bastian Ayes - all
12 4-12-93
3. House Painting
a. Mayor Bastian commented on the Community Paint program. He will inform
The Partnership of the programs that are available.
4. Garbage House
a. Mayor Bastian stated that Roger Voracek, 938 Evar Street, had informed
him that he lives by a garbage house - junked cars, debris, unsafe
dwelling.
b. Mayor Bastian moved to direct staff to investigate the situation and
reoort back to Council contact Commissioner Norgard and bring it to his
attention, and to define what constitutes a garbage house.
Seconded by Councilmember Zappa Ayes - all
M. ADMINISTRATIVE PRESENTATIONS
1. April 19, 1993 Council/Manager Meeting
a. Manager McGuire suggested a Council/Manager meeting be scheduled for April 19,
1993.
b. Mayor Bastian moved to schedule a Council/Manager meeting on Mav 3.
1993.
Seconded by Councilmember Carlson Ayes - all
N. ADJOURNMENT OF MEETING
- 10:30 P.M.
G~=~-~-e-~~
Lucille E. Aurelius
City Clerk
13 4-12-93