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HomeMy WebLinkAbout04-12-93 MINUTES OF MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, April 12, 1993 Council Chambers, Municipal Building Meeting No. 93-09 A. CALL TO ORDER A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Bastian. B. PLEDGE OF ALLEGIANCE C. ROLL CALL: Gary W. Bastian, Mayor Present Dale H. Carlson, Councilmember Present Frances L. Juker, Councilmember Present George F. Rossbach, Councilmember Present Joseph A. Zappa, Councilmember Present D. APPROVAL OF MINUTES: 1. Minutes of Special Meeting March 18, 1993 Councilmember Zappa moved to approve the minutes of SDecial Meeting of March 18. 1993 as presented. Seconded by Councilmember Rossbach Ayes - Mayor Bastian, Councilmembers Rossbach, Zappa Nays - None Abstain - Councilmembers Carlson, Juker 2. Minutes of Regular Meeting 93-08 (March 22, 1993) Councilmember Zappa moved to approve the minutes of Meetino No. 93-08 (March 22. 1993) as presented. Seconded by Mayor Bastian Mayor Bastian moved to table the minutes of Meetino No. 93-08 (March 22. 1993) for review of the meeting tapes. Seconded by Councilmember Juker Ayes - all 3. Minutes of Council/Manager Meeting of March 23, 1993 Councilmember Zappa moved to approve the minutes of Council/Manager Meetino of March 23. 1993 as Dresented. Seconded by Councilmember Rossbach Ayes - all 1 4-12-93 E. APPROVAL OF AGENDA: Mayor Bastian moved to approve the Agenda as amendedc L1. Round Up For The Environment L2. Suburban Rate Authority L3. House Painting L4. Garbage House M1. April 9, 1993 Council/Manager Meeting Seconded by Councilmember Rossbach Ayes - all EA. PRESENTATIONS 1. City of Maplewood's Recycling Logo a. Manager McGuire presented the staff report. b. Gopher c. Councilmember Zappa moved to direct staff to submit the lo4os to the Association of Metropolitan Municipalities and the Lea4ue of Minnesota Cities. Seconded by Mayor Bastian Ayes - all 2. Volunteer Recognition Week a. Manager McGuire presented the staff report. b. Mayor Bastian introduced the following Proclamation and moved its adootion• VOLUNTEER RECOGNITION WEEK WHEREAS, volunteers have enriched the life of our communities through their concern, commitment and generosity of spirit; and WHEREAS, volunteers are an essential component of that quality of life as they serve the health, education, recreation, social service, environmental and cultural needs of our communities, and WHEREAS, volunteers of all ages and from all. backgrounds are stepping forward to meet and to solve the increasingly complex problems that have confronted our communities; and WHEREAS, individuals and groups serving as volunteers at the local, state, national and international levels have impacted our communities and world through service to others; and WHEREAS, volunteers serve the community of Maplewood in many ways including City commissions, boards and committees; police cadets and reserves; fire fighters; and many individuals who help all of the City departments maintain a high quality of service for our residents; and WHEREAS, recognition should be given to those special people who serve their fellow citizens and communities. 2 4-12-93 NOW, THEREFORE, BE IT RESOLVED, that I, Gary W. Bastian, Mayor of the City of Maplewood, do hereby proclaim the week of April 18- 24, 1993 to be VOLUNTEER RECOGNITION WEEK in Maplewood. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Maplewood to be affixed this 12th day of April in the year of our lord one thousand nine hundred and ninety- three. Seconded by Councilmember Carlson Ayes - all 3. Scout Troop 25, Gustavus Adolphus a. Mr. Greenly, Scoutmaster of Scout Troop 25, Gustavus Adolphus Church and members of the Troop addressed the Council, stating they were observing the meeting in preparation for their Civic Badge. F. CONSENT AGENDA Mayor Bastian moved. seconded by Councilmember: aver - all. to aoorove the consent anenda items 1 - 3 and 6 - 8 as recommended. (Items 4 and 5 moved to J-8 and J-9 resoectively. 1. Approval of Claims Approved the following claims: - ACCOUNTS PAYABLE: S 471,162.03 Checks #20227 - #24446 Dated 2-25-93 thru 3-25-93 S 275.713.32 Checks #25711 - #25845 Dated 4-11-93 ~ 746,875.35 Total per attached voucher/check register PAYROLL: E 203,599.83 Payroll Checks #31502 thru #31666 Dated 3-26-93 E 43.245.46 Payroll Deduction Checks #31671 thru #31682 dated 3-26-93 I 246,485.29 Total Payroll i S 993.720.64 GRAND TOTAL 2. Disposal of Old Financial Records 93-04-49 AUTHORIZATION TO APPLY FOR DESTRUCTION OF CITY RECORDS WHEREAS, M.S.A. 138.17 governs the destruction of City records; and WHEREAS, a list of records has been presented to the council with a request in writing that destruction be approved by the Council; 3 4-12-93 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA; 1. That the Finance Director is hereby directed to apply to the Minnesota State Historical Society for an order authorizing destruction of the records as described in the attached list. 2. That upon approval by the State of the attached application, the Finance Director is hereby authorized and directed to destroy the records listed. 3. Nature Center Donations Authorized acceptance a total of E37.00 in small donations to the Nature Center during the month of March, 1993 and placement of the funds in Account 403-814-316-4720. 4. Conditional Use Permit Review: 2720 Maplewood Drive (Yankovec) Moved to become Item J-8 5. Time Extension for Temporary Sign: 1736 Rice Street (Appearance Plus Car Wash) Moved to become Item J-9 6. Final Plat: Huntington Hi11s South Third Addition Approved the final plat for Huntington Hills South Third Addition, a fifteen-lot pYat along Sterling Street, north of Linwood Avenue. 7. Housing and Redevelopment Authority 1992 Annual Report Accepted with thanks the Housing and Redevelopment Authority Annual Report, covering the period from March 1992 through February 1993. 8. Woodbury Fire Department Dispatching Contract Approved the 1993 dispatching contract with the Woodbury Fire Department.. G. PUBLIC HEARINGS 1. 7:00 P. M. (7:29 P.M.), Assessment Hearing: Project 87-45, Sterling Linwood a. Mayor Bastian convened the meeting for a public hearing regarding the assessment rolls for Project 87-45. b. Manager McGuire presented the staff report. c. Director of Public Works Haider presented the specifics of the report. d. City Attorney Kelly explained the procedure for public hearings. e. Mayor Bastian opened the public hearing,. calling for proponents or opponents. The following persons were heard: Peter Atkins, 2488 Hillwood Drive Cheryl Stanke, 2383 Linwood Linda Hydukovich, speaking on behalf of Ione Peterson, 2401 Linwood Al Jirovic, 2480 Linwood Avenue 4 4-12-93 f. Mayor Bastian closed the public hearing. g. Councilmember Zappa introduced the following Resolution and moved its adoption: 93 - 04 - 50 ADOPTION OF THE ASSESSMENT ROLL - PROJECT 87-45 WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed on all objections to the proposed assessment for the construction of Sterling Street-Linwood Avenue as described in the files of the City Clerk as Project 87-45, and has amended such proposed assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, as amended, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein,-and each tract of land therein included is hereby found to be benefited by the proposed improvement int he amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 14 years, the first of the installments to be payable on or after the first Monday in January, 1994, and shall bear interest at the rate of 9.0 (nine) percent per annum from the date of the adoption of this assessment resolution. To the first installment shalt be added interest on the entire assessment from the date of this resolution until December 31, 1993. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. It is hereby declared to be the intention of the Council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4. To the extent that this improvement benefits nonabutting properties which may be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the Council, as authorized by Minnesota Statutes Section 420.051, to reimburse the City by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. 5. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Seconded by Councilmember Rossbach Ayes - all 5 4-12-93 2. 7:30 P.M., Nouse Moving: Burke Avenue a. Mayor Bastian convened the meeting for a public hearing regarding moving the house from 2134 White Bear Avenue to the lot east of 1755 Burke Avenue. b. Manager McGuire .presented the staff report. c. Director of Community Development Olson presented the specifics of the report. d. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following persons were heard: Clyde Melton. 8201 York Avenue So., Edina, MN Marion Svensen, owner of the property e. Mayor Bastian closed the public hearing. f. Councilmember Zappa moved to aoorove moving the house and aaraoe at 2134 White Bear Avenue to the lot that is East of 1755 Burke Avenue. sub.iect to the mover• 1. Submitting an irrevocable letter of credit or cash escrow for 1- 1/2 times the estimated cost of completing the construction. The construction shall be complete within ninety days after the City issues a moving permit. 2. Signing an agreement to convey the title of the property to the city if the required work is not completed within ninety days after the City issues a moving permit. 3. After the mover moves the house, the City staff may extend the deadline to complete the house if weather conditions delay completion. 4. Verifying the lot lines with survey pins. (Code Requirement) 5. Moving the. house between the hours of 4 and 6 a.m. There shall be no work on the house until after 7:00 a.m., pursuant to the City noise ordinance. 6. Providing traffic direction when crossing White Bear Avenue. 7. Notifying the residents at 1742, 1747, 1755 Burke and 1754, 1758, 1764 County Road B of the day the mover proposes to move the house. 8. Staff is authorized to approve the moving of the garage. Seconded by Councilmember Carlson Ayes - all H. AWARD OF BIDS 1. Banking Services a. Manager McGuire presented the staff report. b. Finance Director Faust presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. No one appeared. 6 4-12-93 d. Councilmember Zappa introduced the following Resolution and moved its adoption: 93-04-51 AWARD OF BIDS fOR BANKING SERVICES BE IT RESOLVED, that Premier Bank is hereby designated as depository for demand deposits of the City of Maplewood, and BE IT FURTHER RESOLVED, that an agreement is hereby approved with Premier Bank for checking account services based upon the terms in their proposal, and BE IT FURTHER RESOLVED, that funds deposited in said bank may be withdrawn by check when signed by the signature, or by the facsimile signature, of the Mayor, City Manager and Finance Director, and BE IT FURTHER RESOLVED, that funds in said bank may be wire transferred at the request of the Finance Director or Accountant for the purchases of City investments, and BE IT FURTHER RESOLVED, that deposits in said bank shall not exceed the amount of F.D.I.C. insurance covering such deposits unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED, .that this depository designation shall be effective upon adoption of this Resolution and continue to be effective until a new depository is designated. Seconded by Councilmember Carlson Ayes - all e. Councilmember Zappa moved to aoorove increasing data entry operator position .hours to 22.5 (making it permanent part-timel to process lockbox transactions. Seconded by Councilmember Carlson Ayes - all f. Councilmember Zappa moved to authorize the appropriate budget changes. Seconded by Councilmember Carlson Ayes - all - 2. Pickup Truck a. Manager McGuire presented the staff report. b. Director of Public Works Haider presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. No one appeared./The following was/were heard: d. Councilmember Zappa moved to aoorove purchase of a pickup truck (to _ replace an existing unit as scheduled in the 1993 Budget) for 511.479 without the tool box. from Polar Chevrolet. current holder of State Contract M-6439. The tool box for the truck, also included in the 1993 Budget. will be added later. Seconded by Councilmember Carlson Ayes - all 7 4-12-93 I. UNFINISHED BUSINESS 1. Project 85-17, Southlawn, Beam to County Road D a. Manager McGuire presented the staff report. b. Director of Public Works Haider presented the specifics of the report. c. Councilmember Zappa introduced the foltowina Resolution and moved its ado~tion• 93-04-52 ADOPTION OF ASSESSMENT ROLL - PROJECT 85-17 WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed on all objections to the proposed assessment for the construction of Southlawn Avenue, Beam Avenue to County Road D, as described in the files of the City Clerk as Project 87-15, and has amended such proposed assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, as amended, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement int he amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 12 years, the first of the installments to be payable on or after the first Monday in January, 1994, and shall bear interest at the rate of 9.0 (nine) percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1993. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. It is hereby declared to be the intention of the Council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4. To the extent that this improvement benefits nonabutting properties which may 'be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the Council, as authorized by Minnesota Statutes Section 420.051, to reimburse the City by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. 5. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Seconded by Councilmember Carlson Ayes - all 8 4-12-93 2. Community Design Review Board Appointment a. Manager McGuire presented the staff report. b. Mayor Bas~:ian moved to auooint Roger Anitzberaer to the Community Design Review Board. Seconded by Councilmember Carlson Ayes - Mayor Bastian, Councilmembers Carlson, Juker, Rossbach Nays - Councilmember Zappa c. Mayor Bastian moved to advertise for applicants for the Planning Commission vacancy. Seconded by Councilmember Zappa Ayes - all 3. Appointment to I.S.D. 622 Community Education Advisory Council a. Manager McGuire presented the staff report. b. Mayor Bastian moved to appoint Carole Anderson to the I.S.D. 622 Community Education Advisory Council. Seconded by Councilmember Zappa Ayes - all J. NEW BUSINESS 1. Phalen - Chain of Lakes Watershed Project a. Manager McGuire presented the staff report. b. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. The .following were heard: Ciiff Aichinger, Administrator of the Ramsey Washington Metro Watershed District Sherri A. Buss, Phalen Project Coordinator, D.N.R. c. Mayor Bastian moved to recommend appointment of Mr. Jim frost to the Steering Committee and Director of Public Works Kenneth Haider to the Technical Advisory Committee of the Phalen-Chain of Lakes Watershed Pro.iect. Seconded by Councilmember Carlson Ayes - all COUNCIL RECESSED AT 9:10 P.M. COUNCIL RECONVENED AT 9:15 P. M. 2. Charitable fiambling Proceeds: Request for Funding a. Manager McGuire presented the staff report. b. Assistant Manager Maglich presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. No one appeared. 9 4-I2-93 ;2,000 to Parks l Recreation Department for Puppet Wagon. d. Mayor Bastian moved to approve a contribution of 52.000 to the Parks and Recreation Department for support of the Puppet Wagon program. Seconded by Councilmember Carlson Ayes - all =1,000 to Parks ~ Recreation Department for Parks Garden Program e. Councilmember Carlson moved to approve a contribution of 51.000 to the Maplewood Parks & Recreation Department for the Parks Garden Program. Seconded by Mayor Bastian Ayes - all Up to 55,000 for Spartan Wrestling Club -Operating Expenses A T-Shirts e. Councilmember Carlson moved to table this request and request Mr. Young to submit a list of costs for permanent items. Seconded by Mayor Bastian Ayes - all Up To 52,000 for North High School - Graduation, 1993 f. Councilmember Juker moved to table this request for further information. including whether a request was made to North St. Paul. Seconded by Mayor Bastian Ayes - all 3. Selection of Insurance Agents and Policy on Insurance Bidding a. Manager McGuire presented the staff report. b. Mayor Bastian moved to authorize obtaining bids on the City's property. casualty and workers compensation insurance every three years instead of annually and to approve the consultant's recommendation on assignment of insurance companies to the agencies. Seconded by Councilmember Carlson Ayes - all 4. St. Paul Water Utility Wholesale Water Contract a. Manager McGuire presented the staff report. b. Assistant City Manager Maglich presented the specifics of the report. c. Councilmember Zappa moved to approve the wholesale water agreement with the St Paul Water Utility and directed the Mayor and Citv Manager to execute the contract. Seconded by Councilmember Carlson Ayes - all 10 4-12-93 5. Purchase of Records Management System a. Manager McGuire presented the staff report. b. Director of Public Safety Collins presented the specifics of the report. _ c. Councilmember Zappa moved to approve completion of Staae 3 of the upgrade for the Maplewood Police Deaartment Computer/Records Svstem and within 30 davs of completion. that an open house be insti4ated to demonstrate the Svstem to the citizens of Maplewood. Seconded by Mayor Bastian Ayes - all 6. Financing Alternatives for Protect 90-07 a. Manager McGuire presented the staff report. b. Director of Finance Faust presented the specifics of the report. c. Councilmember Carlson moved to approve usino the 5191.271 surplus b lance in the Water Availabilit Char a Fund-St. Paul Water Service _ District and levv 5833.841 in taxes in order to finance the remaining 51 052.112 of Pro.iect 90-07 which was not financed through assessments. Seconded by Councilmember Rossbach Ayes - Councilmembers Carlson, Rossbach, Zappa - Nays - Mayor Bastian, Councilmember Juker 7. Maplewood Fire Departments Contract a. Manager McGuire presented the staff report. No action was taken on this item. 8. Conditional Use Permit Review: 2720 Maplewood Drive (Yankovec) a. Councilmember Zappa moved to review the Conditional Use Permit at 2720 ~lewood Drive in one vear. - Seconded by Councilmember Juker Ayes - Mayor Bastian, Councilmembers Carlson, Juker, Zappa Nays - Councilmember Rossbach 5. Time Extension for Temporary Sign: 1736 Rice Street (Appearance Plus Car Wash) a. Councilmember Zappa moved to deny the request to extend the Temporary Sian Permit past the deadline. Seconded by Councilmember Juker Ayes - Councilmembers Juker, Zappa Nays - Mayor Bastian, Councilmembers Carlson, Rossbach MOTION FAILED - TIME EXTENSION IS GRANTED 11 4-12-93 K. VISITOR PRESENTATIONS 1. Kevin Berglund a. Kevin Berglund, 1929 Kingston, commended the Council on the poster for recycling for its educational benefits. M. COUNCIL PRESENTATIONS 1. Round Up For The Environment a. Councilmember Carlson stated communities are rounding up utility bills to provide money for open space, etc. b. Councilmember Carlson moved to direct staff to investigate such a ~ogram. Seconded by Mayor Bastian Ayes - all 2. Suburban Rate Authority (SRA) a. Councilmember Zappa stated that communities are spending a great amount of money to fight the utility bills. b. Councilmember Zappa introduced the following Resolution and moved its adoption: 93-04-53 REQUEST FOR ASSOCIATION OF METROPOLITAN MUNICIPALITIES TO JOIN THE SUBURBAN RATE AUTHORITY WHEREAS, the City of Maplewood is a member of the Association of Metropolitan Municipalities. WHEREAS, the City of Maplewood is a member of the Suburban Rate Authority. WHEREAS, both the Association of Metropolitan Municipalities and the Suburban Rate Authority represent the interest of its member cities. WHEREAS, both the Association of Metropolitan Municipalities and the Suburban Rate Authority provide a voice and serve the interest of the greater metropolitan areas. WHEREAS, the Suburban Rate Authority duplicates the objectives and goals of the Association of Metropolitan Municipalities. NOW, THEREFORE, BE IT RESOLVED THAT: The Association of Metropolitan Municipalities shall incorporate the objectives and responsibilities of the Suburban Rate Authority into its own organizational structure in order to provide leadership, advocacy for all the communities of the greater metropolitan area. Seconded by Mayor Bastian Ayes - all 12 4-12-93 3. House Painting a. Mayor Bastian commented on the Community Paint program. He will inform The Partnership of the programs that are available. 4. Garbage House a. Mayor Bastian stated that Roger Voracek, 938 Evar Street, had informed him that he lives by a garbage house - junked cars, debris, unsafe dwelling. b. Mayor Bastian moved to direct staff to investigate the situation and reoort back to Council contact Commissioner Norgard and bring it to his attention, and to define what constitutes a garbage house. Seconded by Councilmember Zappa Ayes - all M. ADMINISTRATIVE PRESENTATIONS 1. April 19, 1993 Council/Manager Meeting a. Manager McGuire suggested a Council/Manager meeting be scheduled for April 19, 1993. b. Mayor Bastian moved to schedule a Council/Manager meeting on Mav 3. 1993. Seconded by Councilmember Carlson Ayes - all N. ADJOURNMENT OF MEETING - 10:30 P.M. G~=~-~-e-~~ Lucille E. Aurelius City Clerk 13 4-12-93