HomeMy WebLinkAbout08-23-93 MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, August 23, 1993
Council Chambers, Municipal Building
Meeting No. 93-18
q. CALL TO ORDER:
A regular meeting of the City Council of Maplewood, Minnesota was held in the Council
Chambers, Municipal Building, and was called to order at 7:01 P.M. by Acting Mayor Juker.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL•
Gary W. Bastian, Mayor Present
Dale H. Carlson, Councilmember Present
Frances L. Juker, Councilmember Present
George F. Rossbach, Councilmember Present
Joseph A. Zappa, Councilmember Present
D. APPROVAL OF MINUTES:
1. Minutes of Council/Manager Workshop, August 2, 1993
Councilmember Zappa moved to aaarove the minutes of Council/Manager
Workshop. August 2. 1993 as presented.
Seconded by Councilmember Rossbach. Ayes - all
2. Minutes of Meeting 93-17 (August 9, 1993)
Councilmember Zappa moved to aoarove the minutes of Meeting No. 93-17
jAugust 9. 19931 as presented.
Seconded by Councilmember Juker Ayes - Mayor Bastian, Councilmembers
Juker, Rossbach, Zappa
Nays - none
Abstain - Councilmember Carlson
E. APPROVAL OF AGENDA:
Councilmember Zappa moved to approve the Agenda as amended:
L1 September 7 Council/Manager Meeting
L2 Mayor's Update
L3 Attorney/Client Closed Meeting to Discuss Litigation
Seconded by Mayor Bastian Ayes - all.
EA. PRESENTATIONS
1. Michael Hinz (Gopher Recycling)
a. Manager McGuire presented the staff report.
b. Michael Hinz, Gopher Recycling, presented the. annual.. report on the
recycling operations.
c. Council complimented Mr. Hinz on the success of his operations and
commented on various aspects of recycling.
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F. CONSENT AGENDA
Councilmember Zappa moved, seconded by Councilmember Rossbach; ayes - all.
to aoarove the Consent Agenda, items F-1 and F-2 as recommended. (Items F-3
and F-4 moved to become J-6 and J-7).
1. Approval of Claims
Approved the following claims:
ACCOUNTS PAYABLE: $ 455,936.78 Checks #1252 - #1305
Dated 8-2-93 thru 8-11-93
$ 157.922.22 Checks #10796 - #10935
Dated 8-23-93
$ 613,859.00 Total per attached voucher/check
register
PAYROLL: $ 212,726.69 Payroll Checks #36099 thru #36304
Dated 8-13-93
$ 45.813.54 Payroll Deduction Checks #36309 thru
#36325 dated 8-13-93
$ 258,540.23 Total Payroll
$ 872.399.23 GRAND TOTAL
2. Employee Group Insurance Renewals
Authorized renewal of the existing one-year contracts for employee insurance
with Group Health, Medica, DCA, Inc., Schools Insurance Fund, and Minnesota
Mutual Life.
3. Write Off Uncoilectible Ambulance Bi11s
Moved to become J-6
4. Budget Change - Ambulance Billing Software
Moved to become J-7
G. PUBLIC HEARINGS
1. 7:00 P.M. (7:27 P.M.): House Moving`- Sherren Avenue (Erickson)
a. Mayor Bastian convened the meeting for a public hearing regarding a
request from Mark Erickson to move a house onto the lot that is East of
1516 Sherren Avenue.
b. Manager McGuire presented the staff report.
c, Director of Community Development Olson presented the specifics of the
report.
d. Boardmember Anitzberger resented the Community Design Review Board
report.
e. Mayor Bastian opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Mark Erickson, 900 Redwood Lane, New Brighton, the applicant.
Roger Sparks, 1510 Sherren
' 2 8-23-93
f. Mayor Bastian closed the public hearing.
g. Councilmember Zappa moved to approve the request for moving a house to
the lot East of 1516 Sh~rren Avenue.
Seconded by Councilmember Rossbach Ayes - all
h. Councilmember Zappa moved to direct staff to report at September 13
Council Meeting regarding completion of anv and all houses granted a
moving permit during the last year which are not complete.
Seconded by Mayor Bastian Ayes - all
i. Councilmember Zappa moved to direct staff to begin upgrading the house
relocation Ordinance ~9-64) to include a provision where, in established
neighborhoods, the new residence shall include sod or seed.
Seconded by Councilmember Carlson Ayes - Mayor Bastian, Councilmembers
Carlson, Juker, Zappa
Nays - Councilmember Rossbach
2. 7:20 P. M. (8:11 P.M.): Tax-Exempt Financing: Mounds Park Academy
a. Mayor Bastian convened the meeting for a public hearing regarding a
request from Mounds Park Academy for the City to increase the recently
approved tax-exempt financing from $3,400,000 to $4,100,000.
b. Manager McGuire presented the staff report.
c. Director of Community Development Olson presented the specifics of the
report.
d. Mayor Bastian opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Jack Bucksell, architect for Mounds Park Academy
Thomas Strand, of Dougherty, Dawkins, Strand & Bigelow, Bond Underwriter
e. Mayor Bastian closed the public hearing.
f. Councilmember Zappa moved to approve tax-exempt financing uo to 84.4
million using the original building plans.
MOTION DIED FOR LACK OF A SECOND
g. Councilmember Rossbach introduced tiie following resolution and moved its
adoption: -
93 - 08 - 106
- RESOLUTION AUTHORIZING THE ISSUANCE OF EDUCATIONAL FACILITIES REVENUE BONDS SERIES 1993
(MOUNDS PARK ACADEMY PROJECT) AND AUTHORIZING THE EXECUTION OF NECESSARY DOCUMENTS
WHEREAS, the City of Maplewood, Minnesota (the "City") caused to be
published a notice of a public hearing (a copy of which with proof of
publication is on file in the offices of the City) on the proposal of Mounds
Park Academy, a Minnesota non-profit corporation (the "Academy") that the
City finance a Project (as defined below), and the City conducted the public
on this date, at which hearing all persons who appeared were given an
opportunity to express their views with respect to the Project; and
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WHEREAS, the City, the Academy and the original purchasers of the
revenue bonds (the "Purchasers", as defined below) have agreed upon
sufficient details of the revenue bonds to enable the City to adopt this
final bond resolution (the "Resolution") on this date:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Proposal. The City Council has received a proposal from the Academy
that the City undertake to finance a certain Project as herein
described, pursuant to the Minnesota Municipal Industrial
Development Ace, Minnesota Statutes, Sections 469.152 through
460.165 (the "Act"), through issuance by the City of its Educational
Facilities Revenue Bonds (Mounds Park Academy Project), Series 1993,
(the "Bonds"), and in accordance with a Bond Purchase Contract (the
"Bond Purchase Contract") among the City, the Academy, and
Dougherty, Dawkins, Strand & Bigelow, Incorporated (the
"Purchaser").
2. Pro.iect. The Bonds shall be issued to finance certain improvements
and an expansion to its existing facilities located in the City
(collectively the project"). The Bonds will also be used to
refinance certain existing mortgage indebtedness.
3. Structure, Pursuant to a Loan Agreement dated as of September 1,
1993 (the "Loan Agreement") by and between the City, and the
Academy, the City will loan the proceeds of the Bonds to the Academy
(the "Loan") the finance the Project. The payments to be made by
the Academy under the loan Agreement are fixed so as to produce
revenue sufficient to pay the principal of, premium, if any, and
interest on the Bonds when due. It is further proposed that the
City assign its rights under the Loan Agreement to American National
Bank and Trust Company, in Saint Paul, Minnesota (the "Trustee" as
security for payment of the Bonds under an Indenture of Trust (the
"Indenture") dated as of September 1, 1993, by and between the City
and the Trustee. The Bonds will be further secured by a Mortgage,
Security Agreement and Fixture Financing Statement dated as of
September 1, 1993, between the Academy and the Trustee (the
"Mortgage") and an Assignment of Leases and Rents dated as of
September 1, 1993, between the Academy and the Trustee (the
"Assignment of Leases and Rents"). The Purchaser proposes to buy
the Bonds pursuant to the Bond Purchase Contract, and to offer the
Bonds for sale to the public pursuant to an Official Statement (the
- "Official Statement").
4. Preliminarv and State Aparoval. This City Council by action taken
on May 10, 1993, gave preliminary approval to the Project.
Application to the Commissioner of the Department of Trade and.
Economic Development of the State of Minnesota for approval of the
Project as tending to further the purposes and policies of the Act
has been made. .The Bonds shall not be sold to the Purchaser unless
and until such approval is obtained.
5. Forms of Documents Submitted. Pursuant to the preliminary approval
of this City Council, forms of the following documents (the "Bond
Documents") have been submitted to the City Council for approval:
(a) Bond Purchase Contract;
(b) the Loan Agreement;
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(c) the Indenture;
(d) Mortgage (not 'to be executed by City); and
(e) Assignment of Leases and Rents (not to be executed
by City).
6. Findings. It is hereby found, determined and declared that:
(a) the Project will further the proposed policies of the
Act, ~*3;~ the findings made in the preliminary resolution
of t~;}~ pity adopted on May 10, 1993, with respect to the
Projeci; are hereby ratified, affirmed and approved;
(b) the purpose of the Project is, and the effect thereof
will be, to promote the public welfare by providing for
the promotion of necessary educational facilities, so
that adequate educational services are available to
residents of the .State at a reasonable cost;
(c) the Act authorizes the acquisition, construction and
installation of the facilities and equipment to be
financed by the Bonds, the issuance and sale of the
Bonds, the execution and delivery by the City of the
Loan Agreement, Bond Purchase Contract and Indenture
(collectively the "Bond Documents"), the performance of
all covenants and agreements of the City contained in
the. Bond Documents, and the performance of all other
acts and things required under the constitution and laws
of the State of Minnesota to make the Bond Documents and
Bonds valid and binding obligations of the City in
accordance with their terms;
(d) it is desirable that the Bonds be issued by the City
upon the terms set forth in the Indenture;
(e) the payments under the Loan Agreement are fixed to
produce revenue sufficient to provide for the prompt
payment of principal of, premium, if any and interest on
the Bonds issued under the Indenture when due, and the
Loan Agreement and Indenture also provide that the
Academy is required to pay all expenses of the operation
and maintenance of the facilities to be financed by the
Bonds, including, but without limitation, adequate
insurance thereon and insurance against all liability
for injury to persons or property arising from the
operation thereof, and any taxes and special assessments
levied upon or with respect to the premises of said
facilities and payable during the term of the Loan
Agreement and Indenture;
(f) under the provisions of Minnesota Statutes, Section
469.162, and as provided in the Loan Agreement and
Indenture, the Bonds are not to be payable from or
charged upon any funds other than the revenue pledged to
the payment thereof; the City is not subject to any
liability thereon; no holder of any Bond shall ever have
the right to compel any exercise by the City of its
taxing powers to pay any of the Bonds or the interest or
premium thereon, or to enforce payment thereof against
any property of the City except the interests of the
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City in the Loan Agreement which have been assigned to
the Trustee under the Indenture; the Bonds shall not
constitute a charge, lien or encumbrance, legal or
equitable, upon any property of the City except the
interests of the City in the Loan Agreement which has
been assigned to the Trustee under the Indenture; the
Bonds shall recite that the Bonds do not constitute or
give rise to a pecuniary liability or moral obligation
of the City, the State of Minnesota or its political
subdivisions, and that the Bonds, including interest
thereon, are payable solely from the revenues pledged to
the payment thereof; and the Bonds shall not constitute
a debt of the City within the meaning of any
constitutional or statutory limitation.
7. Approval of Forms: Execution. Subject. to the provisions of
paragraphs 9 and I1 hereof, the forms of the Bond Documents and
exhibits thereto and all other documents listed in paragraph 5
hereof are approved substantially in the form submitted (except
as otherwise provided for the Official Statement in paragraph 8
hereof). Subject to the provisions of paragraphs 9 and II
hereof, the Bond Purchase Contract, Loan Agreement and
Indenture, in substantially the forms submitted, are directed to
be executed in the name and on behalf of the City by the Mayor
and Clerk. Subject to the provisions of paragraph 9 hereof, the
Bonds are to be executed in the name of and on behalf of the
City by the Mayor and Clerk, and are to be delivered to the
Trustee for authentication and delivery to the Purchaser. Any
other City documents and certificates. necessary to the
transaction described above shall be executed by the appropriate
City officers. Copies of all of the documents necessary to the
transaction herein described shall be delivered, filed and
recorded as provided herein and in the Loan Agreement and
Indenture.
8. Official Statement. The City hereby consents to the preparation
and distribution of a preliminary Official Statement and final
Official Statement to brokers, dealers and other potential
purchasers.; provided that it is understood that the City has
relied upon the Academy and the Purchaser and legal counsel
retained by them to assure the accuracy and completeness of the
information set forth in the preliminary Official Statement and
final Official Statement and that therefore the City has not
participated, and will not participate significantly, in the
preparation of the preliminary Official Statement or the final
Official Statement, that it has not made, and will not make, any
independent investigation of the information contained therein,
except under the heading "The Issuer", and it assumes no
responsibility for the accuracy or completeness of such
information.
9. Issuance: Acceatance of Offer. The City shall proceed forthwith
to issue the Bonds, in the form and upon the terms set forth in
the Bond Purchase Contract, the Indenture and this Resolution;
provided that the net effective interest rate on the Bonds shall
not exceed 8.00%. The Mayor and Clerk are hereby authorized to
agree with the Purchaser to the interest rates to be borne by
the Bonds, with full power and authority to bind the City.
Execution by the Mayor and Clerk of the Bond Purchase Contract
shall be conclusive evidence of such agreement. The officers
authorized in paragraph 7 hereof to execute the documents are
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hereby authorized and directed to execute the Bond Purchase
Contract at a time consistent with such effect of its execution.
10. Records and Certificates. The Mayor,.Clerk and other officers
of the City are authorized and directed to prepare and furnish
to the Purchaser certified copies of all proceedings and records
of the City relating to the Bonds, and such other affidavits and
certificates as may be required to show the facts relating to
the legality of the Bonds as such facts appear from the books
and records in the officers' custody and control or as otherwise
known to them; and all such certified copies, certificates and
affidavits, including any heretofore furnished, shall constitute
representations of the City as to the truth of all statements
contained therein.
11. Chances in Forms AQproved: Absent and Disabled Officers. The
approval hereby given to the various documents referred to above
includes approval of such additional details therein as may be
necessary and appropriate and such modifications thereof,
deletions therefrom and additions thereto as may be necessary
and appropriate, the appropriate City staff person or by the
officers authorized herein to execute or accept as the case may
be, said documents prior to their execution; and said officers
or staff members are hereby authorised to approve said changes
on behalf of the City. The execution of any instrument by the
appropriate officer or officers of the City herein authorized
shall be conclusive evidence of the approval of such document in
accordance with the terms hereof. In the event of absence or
disability of the officers, any of the documents authorized by
this Resolution to be executed may be executed without further
act or authorization of the City Council or any duly designated
acting official, or by such other officer or officers of the
City Council as, in the opinion of Counsel to the City, may act
in their behalf.
12. Indemnification by Academv. It is understood and agreed that
the Academy shall indemnify the City against all liabilities,
losses, damages, costs and expenses (including attorney's fees
and expenses incurred by the City) arising with respect to the
Project or the Bonds, as provided for and agreed to by and
between the Academy and the City in the Loan Agreement and the
Bond Purchase Contract.
13. Headings: Terms. Paragraph headings in this Resolution are for
convenience of reference only and are not a part hereof, and
shall not limit or define the meaning of any provision hereof.
Capitalized terms used but not defined herein shall have the
meanings given them in the Indenture or Loan Agreement.
Seconded by Councilmember Ayes - Mayor Bastian, Councilmembers
Carlson, Juker, Rossbach
Nays - Councilmember Zappa
Ho AWARD OF BIDS
i. Seat Coat
a. Manager McGuire presented the staff report.
b. Director of Public Works Haider presented the specifics of the report.
7 8-23-93
c. Councilmember Zappa introduced the following Resolution and moved its
adootion•
93 - 08 - 107_
RESOLUTION FOR AWARD OF BIDS - SEALCOATING
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid
of Allied Blacktop, Inc. in the amount of $59,898 is the lowest responsible
bid for Seal Coating, City Project 93-11, and the Mayor and Clerk are hereby
authorized and directed to enter into a contract with said bidder for and on
behalf of the city.
Seconded by Ayes - all
Y. UNFINISHED BUSINESS
1. Cooperative Economic Development Plan
a. Manager McGuire presented the staff report.
b. Councilmember Carlson moved to enter into a cooperative`agreement with
Oakdale and North St. Paul to develop an Economic Development Plan.
establish a total aroiect budget of S6 600 and authorize $3 300 from the
contingency fund to Dav Maplewood's share of the costs.
Seconded by Councilmember Zappa Ayes - Co'unci7members Carlson,
Rossbach, Zappa
Nays - Mayor Bastian, Councilmember
Juker
J. NEW BUSINESS
1. Sanitary Sewer Connection: 2442 Keller Parkway
a. Manager McGuire presented the staff report ahd stated Ms. Lorenz had
requested Council reconsider their August 9 action.
b. Diane Lorenz, 2442 Keller Parkway, addressed the Council regarding the
sewer hook-up.
NO ACTION TAKEN
2. PERA Early Retirement Incentive
a. Manager McGuire presented the staff report.
b. Councilmember Zappa introduced the following Resolution and moved its
adoption:
8 8-23-93
93 - OS - 108
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD
TO OFFER EARLY RETIREMENT INCENTIVES
WHEREAS, Laws 1993, Ch. 192, authorizes cities to offer an early
retirement incentive to certain long-service employees, and
WHEREAS, the City of Maplewood can benefit from a reduction of its
workforce by conserving scarce financial resources, and
WHEREAS, the City of Maplewood can make one of the two authorized
options available at no direct cost to the City or its taxpayers.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood,
Minnesota:
1. City employees who are eligible under Laws 1993, Chapter 192, '
and are covered under Minnesota Statutes section 353.29 and
353.30, are hereby authorized to accept and receive the
multiplier percentage increase authorized by Laws 1993, Chapter
192, section 108, subdivision 3(b).
2. It is not the intent of the resolution to authorize any
hospital, medical,. or dental insurance continuation benefit
option for any City employees or former City employees.
3. Any vacancy created when an employee has taken an early
retirement incentive as authorized by this Resolution, shall be
filled only after passage of a resolution or motion passed by
the City Council in which the vacant position is described and
the need to refill the position is stated.
Seconded by Councilmember Carlson Ayes - all
3. Schedule Assessment Hearing, Gervais Avenue, English Street to East - Project 88-14
a. Manager McGuire presented the staff report.
b. Mayor Bastian introduced the following Resolution and moved its
adoption:
93 - 08 - 109
ORDERING ASSESSMENT ROLL HEARING
WHEREAS, the Clerk and the Engineer have, at the. direction of the
council, prepared an assessment roll for the construction of Gervais Avenue
Improvement, English Street east, City Project 88-14, and the said
assessment is on file in the office of the City Clerk.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. A hearing shall be held on the day of 13th, September, 1993, at the
city hall at 7 p. m. to pass upon such proposed assessment and at
9 8-23-93
such time and place all persons owning property affected by such
improvement will be given an opportunity to be heard with reference
to such assessment.
2, The City Clerk is hereby directed to cause a notice of the hearing
on the proposed assessment to be published in the official
newspaper, at least two weeks prior to the hearing, and to mail
notices to the owners of all property affected by said assessment.
3. The notice of hearing shall state the date, time and place of
hearing, the general nature of the improvement the area to be
assessed, that the proposed assessment roll is on file with, the
Clerk and that written or oral objections will be considered.
Seconded by Councilmember Carlson Ayes - all
4. Referendum for Open Space
a. Manager McGuire presented the staff report.
b. Finance Director Faust presented the specifics of the report.
c. Mayor Bastian asked if anyone wished to speak before the- Council
regarding this matter. The following was heard:
Carolyn Peterson, 1999 Jackson, Open Space Committee
d. Councilmember Carlson moved to have the ballot state "This is equivalent
to 332 aer $1.000 of market value."
Seconded by Mayor Bastian Ayes.- alt
e. Councilmember Carlson introduced the following Resolution and moved its
adoption:
93 - 08 - 110..
RESOLUTION CALLING FOR AN ELECTION ON
$5,000,000 GENERAL OBLIGATION BONDS OF 1994
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA, as
follows:
1. This Council has investigated the facts and does hereby find, determine
and declare that it is necessary and expedient to acquire land for open
space within the City.
2. The proposition of authorizing the issuance of $5,000,000 General
Obligation Bonds for said purpose shall be submitted to the qualified
electors of the City at a special election to be held on November 2,
1993. Said election shall be held between the hours of seven o'clock
a.m. and eight o'clock p.m. The polling places shall be at the
following places in the City of Maplewood, Minnesota:
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Precinct No. 1 Precinct No. 9
Parkside Fire Department Maplewood City Halle
2001 McMenemy Road 1830 E. County Road 6
Precinct No. 2 Precinct No. 10
St. Jerome's School Ramsey County Home
- 380 E. Roselawn Avenue 2000 White Bear Avenue
Precinct No. 3 Precinct No. 11
Edgerton School Maplewood Middle School
1929 Edgerton Street 1896 Lakewood Drive N.
Precinct No. 4 Precinct No. 12
Gladstone Fire Station Beaver Lake School
1900 Clarence Street 1060 Sterling Street N.
Precinct No. 5 Precinct No. 13
Gladstone Community Center East County Line Fire Department
Frost Avenue at Manton Street 1177 N. Century
Precinct No. 6 Precinct No. 14
Hazelwood Fire Station Carver School'
1530 E. County Road C 2680 Upper Afton Road
Precinct No. 7 Precinct No. 15
First Evangelical Free Church East County Line Fire Department No. 2
2696 Hazelwood Street 2501 Londin Lane
Precinct No. 8 Precinct No. 16
Concordia Arms East County Line Fire Department No. 2
2030 Lydia Avenue 2501 Londin Lane
3. The Clerk is hereby authorized and directed to post according to Taw a
Notice of Election and Ballot, and to prepare ballots for use at said
election, which notice and ballot shall be in substantially the
following forms:
NOTICE
OF SPECIAL ELECTION
NOTICE IS HEREBY GIVEN that a special election will be held in and for
the City of Maplewood, Ramsey County, Minnesota, on November 2, 1993,
between the hours of seven o'clock a.m. and eight o'clock p.m, at which time
the following question will be submitted:
"Shall the City of Maplewood, Minnesota, be authorized to issue and sell its
general obligation bonds in an amount not to exceed $5,000,000 to finance
the acquisition of land for open space?"
The polling places for said election will be the following, at which place all of the
qualified electors of the City may cast their ballots:
Precinct No. 1 Precinct No. 9
Parkside Fire Department Maplewood City Hall
2001 McMenemy Road 1830 E. County Road B
Precinct No. 2 Precinct No. 10
St. Jerome's School Ramsey County Home
380 E. Roselawn Avenue 2000 White Bear Avenue
11 8-23-93
Precinct No. 3 Precinct No. 11
Edgerton School Maplewood Middle School
1929 Edgerton Street 1896 Lakewood Drive N.
Precinct No. 4 Precinct No. 12
Gladstone Fire Station Beaver Lake School
1900 Clarence Street 1060 Sterling Street N. _
Precinct No. 5 Precinct No. 13
Gladstone Community Center East County Line Fire Department
Frost Avenue at Manton Street 1177 N. Century
Precinct No. 6 Precinct No. 14
Hazelwood Fire. Station Carver School
1530 E. County Road C 2680 Upper Afton Road
Precinct No. 7 Precinct No. 15
First Evangelical Free Church East County Line fire Department No. 2
2696 Hazelwood Street 2501 Londin Lane
Precinct No. 8 Precinct No. 16
Concordia Arms East County Line Fire Department No. 2
2030 Lydia Avenue 2501 Londin Lane
Seconded by Mayor Bastian Ayes - all
f. Councilmember Zappa moved to direct staff to have the sample ballot for
the Ooen Saace Referendum published in the next issue of Maplewood in
Motion.
Seconded Mayor Bastian Ayes - all
5. Proposal for Study of City Clerk's Pees
a. Manager McGuire presented the staff report.
b. Finance Director Faust presented the specifics of the report.
c. Councilmember Zappa moved to take no action on recommendation and in the
future staff can provide for in-house studies.
Seconded by Councilmember Juker
d. Mayor Bastian stated the motion was received as a motion to table.
Ayes - Councilmembers Juker, Zappa
Nays - Mayor Bastian, Councilmembers
Carlson, Rossbach
MOTION FAILED
e. Councilmember Carlson moved to hire David M. Griffith & Associates (DMG,)_
be hired to conduct a user fee study covering the City Clerk's
Department and that the cost of the study be financed by a transfer from
the General Fund continaencv account.
Seconded by Mayor Bastian Ayes - Mayor Bastian, Councilmembers
Carlson, Rossbach
Nays - Councilmembers Juker, Zappa
12 8-23-93
6. Write-Off of Uncollectible Ambulance Bills (Moved from F-3)
a. Councilmember Juker asked about the methods used in attempting
collection of the ambulance bills and the determination that they were
uncollectible.
b. Director of Finance Faust explained the methods and procedures.
c. Mayor Bastian moved to write off as uncollectible the $75.872.95 in
unpaid ambulance bills in the list presented to Council.
Seconded by Councilmember Carlson Ayes - Mayor Bastianr Councilmembers
Carlson, xossbach
Nays - Councilmember Zappa and Juker
7. Budget Change - Ambulance Billing Software
a. Councilmember Juker asked whether there were capabilities within the
existing software or through ability of staff to create a comparable
program in-house rather than purchasing it.
b. Director of Finance Faust explained the limitations in-house versus the
benefits of the software package which can be purchased.
c. Councilmember Zappa moved to approve the transfer of $2 560 from the
General Fund contingency account to the finance Department budget for
~rchase of ambulance billing software.
K. VISITOR PRESENTATIONS
NONE
L. COUNCIL PRESENTATIONS
1. September Council/Manager Meeting Regarding the Fire Departments
a. Councilmember Carlson expressed concern about the date of the meeting
and suggested it be done later in the year, depending on the outcome of
contract negotiations.
b. Councilmember Carlson moved to cancel the fire Department portion of the
September 9 meeting and to hold the meeting from 5:00 until 7:00 P.M.
Seconded by Mayor Bastian Ayes - Mayor Bastian, Councilmembers
Carlson, Rossbach
Nays - Councilmembers Juker, Zappa
2. Mayor's Update
a. Mayor Bastian informed the Council about various upcoming meetings and
events.
13 8-23-93
M. ADMINISTRATIVE PRESENTATIONS
1. Attorney Client Meeting to Discuss Litigation -
MAYOR BASTIAN MOVED THAT COUNCIL RECESS AND GO INTO CLOSED SESSION FOR THE PURPOSE
OF AN ATTORNEY/CLIENT MEETING ON LITIGATION• HAJICEK VS MAPLEWOOD: CAVE VS MAPLEWOOD:
SCHREIER VS MAPLEWOOD.
SECONDED BY COUNCILMEMBER ZAPPA AYES - ALL
AT 10:20 P.M. COUNCIL WENT INTO CLOSED SESSION
AT 10:30 P.M. COUNCIL RETURNED TO OPEN SESSION'
N. ADJOURNMENT OF MEETING
10:33 P.M. ~-~-e,~~CJ
7 ~3
Lucille E. Aurelius
City Clerk
14 8-23-93