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HomeMy WebLinkAbout08-23-93 MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, August 23, 1993 Council Chambers, Municipal Building Meeting No. 93-18 q. CALL TO ORDER: A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:01 P.M. by Acting Mayor Juker. B. PLEDGE OF ALLEGIANCE C. ROLL CALL• Gary W. Bastian, Mayor Present Dale H. Carlson, Councilmember Present Frances L. Juker, Councilmember Present George F. Rossbach, Councilmember Present Joseph A. Zappa, Councilmember Present D. APPROVAL OF MINUTES: 1. Minutes of Council/Manager Workshop, August 2, 1993 Councilmember Zappa moved to aaarove the minutes of Council/Manager Workshop. August 2. 1993 as presented. Seconded by Councilmember Rossbach. Ayes - all 2. Minutes of Meeting 93-17 (August 9, 1993) Councilmember Zappa moved to aoarove the minutes of Meeting No. 93-17 jAugust 9. 19931 as presented. Seconded by Councilmember Juker Ayes - Mayor Bastian, Councilmembers Juker, Rossbach, Zappa Nays - none Abstain - Councilmember Carlson E. APPROVAL OF AGENDA: Councilmember Zappa moved to approve the Agenda as amended: L1 September 7 Council/Manager Meeting L2 Mayor's Update L3 Attorney/Client Closed Meeting to Discuss Litigation Seconded by Mayor Bastian Ayes - all. EA. PRESENTATIONS 1. Michael Hinz (Gopher Recycling) a. Manager McGuire presented the staff report. b. Michael Hinz, Gopher Recycling, presented the. annual.. report on the recycling operations. c. Council complimented Mr. Hinz on the success of his operations and commented on various aspects of recycling. 1 8-23-93 F. CONSENT AGENDA Councilmember Zappa moved, seconded by Councilmember Rossbach; ayes - all. to aoarove the Consent Agenda, items F-1 and F-2 as recommended. (Items F-3 and F-4 moved to become J-6 and J-7). 1. Approval of Claims Approved the following claims: ACCOUNTS PAYABLE: $ 455,936.78 Checks #1252 - #1305 Dated 8-2-93 thru 8-11-93 $ 157.922.22 Checks #10796 - #10935 Dated 8-23-93 $ 613,859.00 Total per attached voucher/check register PAYROLL: $ 212,726.69 Payroll Checks #36099 thru #36304 Dated 8-13-93 $ 45.813.54 Payroll Deduction Checks #36309 thru #36325 dated 8-13-93 $ 258,540.23 Total Payroll $ 872.399.23 GRAND TOTAL 2. Employee Group Insurance Renewals Authorized renewal of the existing one-year contracts for employee insurance with Group Health, Medica, DCA, Inc., Schools Insurance Fund, and Minnesota Mutual Life. 3. Write Off Uncoilectible Ambulance Bi11s Moved to become J-6 4. Budget Change - Ambulance Billing Software Moved to become J-7 G. PUBLIC HEARINGS 1. 7:00 P.M. (7:27 P.M.): House Moving`- Sherren Avenue (Erickson) a. Mayor Bastian convened the meeting for a public hearing regarding a request from Mark Erickson to move a house onto the lot that is East of 1516 Sherren Avenue. b. Manager McGuire presented the staff report. c, Director of Community Development Olson presented the specifics of the report. d. Boardmember Anitzberger resented the Community Design Review Board report. e. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following persons were heard: Mark Erickson, 900 Redwood Lane, New Brighton, the applicant. Roger Sparks, 1510 Sherren ' 2 8-23-93 f. Mayor Bastian closed the public hearing. g. Councilmember Zappa moved to approve the request for moving a house to the lot East of 1516 Sh~rren Avenue. Seconded by Councilmember Rossbach Ayes - all h. Councilmember Zappa moved to direct staff to report at September 13 Council Meeting regarding completion of anv and all houses granted a moving permit during the last year which are not complete. Seconded by Mayor Bastian Ayes - all i. Councilmember Zappa moved to direct staff to begin upgrading the house relocation Ordinance ~9-64) to include a provision where, in established neighborhoods, the new residence shall include sod or seed. Seconded by Councilmember Carlson Ayes - Mayor Bastian, Councilmembers Carlson, Juker, Zappa Nays - Councilmember Rossbach 2. 7:20 P. M. (8:11 P.M.): Tax-Exempt Financing: Mounds Park Academy a. Mayor Bastian convened the meeting for a public hearing regarding a request from Mounds Park Academy for the City to increase the recently approved tax-exempt financing from $3,400,000 to $4,100,000. b. Manager McGuire presented the staff report. c. Director of Community Development Olson presented the specifics of the report. d. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following persons were heard: Jack Bucksell, architect for Mounds Park Academy Thomas Strand, of Dougherty, Dawkins, Strand & Bigelow, Bond Underwriter e. Mayor Bastian closed the public hearing. f. Councilmember Zappa moved to approve tax-exempt financing uo to 84.4 million using the original building plans. MOTION DIED FOR LACK OF A SECOND g. Councilmember Rossbach introduced tiie following resolution and moved its adoption: - 93 - 08 - 106 - RESOLUTION AUTHORIZING THE ISSUANCE OF EDUCATIONAL FACILITIES REVENUE BONDS SERIES 1993 (MOUNDS PARK ACADEMY PROJECT) AND AUTHORIZING THE EXECUTION OF NECESSARY DOCUMENTS WHEREAS, the City of Maplewood, Minnesota (the "City") caused to be published a notice of a public hearing (a copy of which with proof of publication is on file in the offices of the City) on the proposal of Mounds Park Academy, a Minnesota non-profit corporation (the "Academy") that the City finance a Project (as defined below), and the City conducted the public on this date, at which hearing all persons who appeared were given an opportunity to express their views with respect to the Project; and 3 8-23-93 WHEREAS, the City, the Academy and the original purchasers of the revenue bonds (the "Purchasers", as defined below) have agreed upon sufficient details of the revenue bonds to enable the City to adopt this final bond resolution (the "Resolution") on this date: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Proposal. The City Council has received a proposal from the Academy that the City undertake to finance a certain Project as herein described, pursuant to the Minnesota Municipal Industrial Development Ace, Minnesota Statutes, Sections 469.152 through 460.165 (the "Act"), through issuance by the City of its Educational Facilities Revenue Bonds (Mounds Park Academy Project), Series 1993, (the "Bonds"), and in accordance with a Bond Purchase Contract (the "Bond Purchase Contract") among the City, the Academy, and Dougherty, Dawkins, Strand & Bigelow, Incorporated (the "Purchaser"). 2. Pro.iect. The Bonds shall be issued to finance certain improvements and an expansion to its existing facilities located in the City (collectively the project"). The Bonds will also be used to refinance certain existing mortgage indebtedness. 3. Structure, Pursuant to a Loan Agreement dated as of September 1, 1993 (the "Loan Agreement") by and between the City, and the Academy, the City will loan the proceeds of the Bonds to the Academy (the "Loan") the finance the Project. The payments to be made by the Academy under the loan Agreement are fixed so as to produce revenue sufficient to pay the principal of, premium, if any, and interest on the Bonds when due. It is further proposed that the City assign its rights under the Loan Agreement to American National Bank and Trust Company, in Saint Paul, Minnesota (the "Trustee" as security for payment of the Bonds under an Indenture of Trust (the "Indenture") dated as of September 1, 1993, by and between the City and the Trustee. The Bonds will be further secured by a Mortgage, Security Agreement and Fixture Financing Statement dated as of September 1, 1993, between the Academy and the Trustee (the "Mortgage") and an Assignment of Leases and Rents dated as of September 1, 1993, between the Academy and the Trustee (the "Assignment of Leases and Rents"). The Purchaser proposes to buy the Bonds pursuant to the Bond Purchase Contract, and to offer the Bonds for sale to the public pursuant to an Official Statement (the - "Official Statement"). 4. Preliminarv and State Aparoval. This City Council by action taken on May 10, 1993, gave preliminary approval to the Project. Application to the Commissioner of the Department of Trade and. Economic Development of the State of Minnesota for approval of the Project as tending to further the purposes and policies of the Act has been made. .The Bonds shall not be sold to the Purchaser unless and until such approval is obtained. 5. Forms of Documents Submitted. Pursuant to the preliminary approval of this City Council, forms of the following documents (the "Bond Documents") have been submitted to the City Council for approval: (a) Bond Purchase Contract; (b) the Loan Agreement; 4 8-23-93 (c) the Indenture; (d) Mortgage (not 'to be executed by City); and (e) Assignment of Leases and Rents (not to be executed by City). 6. Findings. It is hereby found, determined and declared that: (a) the Project will further the proposed policies of the Act, ~*3;~ the findings made in the preliminary resolution of t~;}~ pity adopted on May 10, 1993, with respect to the Projeci; are hereby ratified, affirmed and approved; (b) the purpose of the Project is, and the effect thereof will be, to promote the public welfare by providing for the promotion of necessary educational facilities, so that adequate educational services are available to residents of the .State at a reasonable cost; (c) the Act authorizes the acquisition, construction and installation of the facilities and equipment to be financed by the Bonds, the issuance and sale of the Bonds, the execution and delivery by the City of the Loan Agreement, Bond Purchase Contract and Indenture (collectively the "Bond Documents"), the performance of all covenants and agreements of the City contained in the. Bond Documents, and the performance of all other acts and things required under the constitution and laws of the State of Minnesota to make the Bond Documents and Bonds valid and binding obligations of the City in accordance with their terms; (d) it is desirable that the Bonds be issued by the City upon the terms set forth in the Indenture; (e) the payments under the Loan Agreement are fixed to produce revenue sufficient to provide for the prompt payment of principal of, premium, if any and interest on the Bonds issued under the Indenture when due, and the Loan Agreement and Indenture also provide that the Academy is required to pay all expenses of the operation and maintenance of the facilities to be financed by the Bonds, including, but without limitation, adequate insurance thereon and insurance against all liability for injury to persons or property arising from the operation thereof, and any taxes and special assessments levied upon or with respect to the premises of said facilities and payable during the term of the Loan Agreement and Indenture; (f) under the provisions of Minnesota Statutes, Section 469.162, and as provided in the Loan Agreement and Indenture, the Bonds are not to be payable from or charged upon any funds other than the revenue pledged to the payment thereof; the City is not subject to any liability thereon; no holder of any Bond shall ever have the right to compel any exercise by the City of its taxing powers to pay any of the Bonds or the interest or premium thereon, or to enforce payment thereof against any property of the City except the interests of the 5 8-23-93 City in the Loan Agreement which have been assigned to the Trustee under the Indenture; the Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City except the interests of the City in the Loan Agreement which has been assigned to the Trustee under the Indenture; the Bonds shall recite that the Bonds do not constitute or give rise to a pecuniary liability or moral obligation of the City, the State of Minnesota or its political subdivisions, and that the Bonds, including interest thereon, are payable solely from the revenues pledged to the payment thereof; and the Bonds shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation. 7. Approval of Forms: Execution. Subject. to the provisions of paragraphs 9 and I1 hereof, the forms of the Bond Documents and exhibits thereto and all other documents listed in paragraph 5 hereof are approved substantially in the form submitted (except as otherwise provided for the Official Statement in paragraph 8 hereof). Subject to the provisions of paragraphs 9 and II hereof, the Bond Purchase Contract, Loan Agreement and Indenture, in substantially the forms submitted, are directed to be executed in the name and on behalf of the City by the Mayor and Clerk. Subject to the provisions of paragraph 9 hereof, the Bonds are to be executed in the name of and on behalf of the City by the Mayor and Clerk, and are to be delivered to the Trustee for authentication and delivery to the Purchaser. Any other City documents and certificates. necessary to the transaction described above shall be executed by the appropriate City officers. Copies of all of the documents necessary to the transaction herein described shall be delivered, filed and recorded as provided herein and in the Loan Agreement and Indenture. 8. Official Statement. The City hereby consents to the preparation and distribution of a preliminary Official Statement and final Official Statement to brokers, dealers and other potential purchasers.; provided that it is understood that the City has relied upon the Academy and the Purchaser and legal counsel retained by them to assure the accuracy and completeness of the information set forth in the preliminary Official Statement and final Official Statement and that therefore the City has not participated, and will not participate significantly, in the preparation of the preliminary Official Statement or the final Official Statement, that it has not made, and will not make, any independent investigation of the information contained therein, except under the heading "The Issuer", and it assumes no responsibility for the accuracy or completeness of such information. 9. Issuance: Acceatance of Offer. The City shall proceed forthwith to issue the Bonds, in the form and upon the terms set forth in the Bond Purchase Contract, the Indenture and this Resolution; provided that the net effective interest rate on the Bonds shall not exceed 8.00%. The Mayor and Clerk are hereby authorized to agree with the Purchaser to the interest rates to be borne by the Bonds, with full power and authority to bind the City. Execution by the Mayor and Clerk of the Bond Purchase Contract shall be conclusive evidence of such agreement. The officers authorized in paragraph 7 hereof to execute the documents are 6 8-23-93 hereby authorized and directed to execute the Bond Purchase Contract at a time consistent with such effect of its execution. 10. Records and Certificates. The Mayor,.Clerk and other officers of the City are authorized and directed to prepare and furnish to the Purchaser certified copies of all proceedings and records of the City relating to the Bonds, and such other affidavits and certificates as may be required to show the facts relating to the legality of the Bonds as such facts appear from the books and records in the officers' custody and control or as otherwise known to them; and all such certified copies, certificates and affidavits, including any heretofore furnished, shall constitute representations of the City as to the truth of all statements contained therein. 11. Chances in Forms AQproved: Absent and Disabled Officers. The approval hereby given to the various documents referred to above includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate, the appropriate City staff person or by the officers authorized herein to execute or accept as the case may be, said documents prior to their execution; and said officers or staff members are hereby authorised to approve said changes on behalf of the City. The execution of any instrument by the appropriate officer or officers of the City herein authorized shall be conclusive evidence of the approval of such document in accordance with the terms hereof. In the event of absence or disability of the officers, any of the documents authorized by this Resolution to be executed may be executed without further act or authorization of the City Council or any duly designated acting official, or by such other officer or officers of the City Council as, in the opinion of Counsel to the City, may act in their behalf. 12. Indemnification by Academv. It is understood and agreed that the Academy shall indemnify the City against all liabilities, losses, damages, costs and expenses (including attorney's fees and expenses incurred by the City) arising with respect to the Project or the Bonds, as provided for and agreed to by and between the Academy and the City in the Loan Agreement and the Bond Purchase Contract. 13. Headings: Terms. Paragraph headings in this Resolution are for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. Capitalized terms used but not defined herein shall have the meanings given them in the Indenture or Loan Agreement. Seconded by Councilmember Ayes - Mayor Bastian, Councilmembers Carlson, Juker, Rossbach Nays - Councilmember Zappa Ho AWARD OF BIDS i. Seat Coat a. Manager McGuire presented the staff report. b. Director of Public Works Haider presented the specifics of the report. 7 8-23-93 c. Councilmember Zappa introduced the following Resolution and moved its adootion• 93 - 08 - 107_ RESOLUTION FOR AWARD OF BIDS - SEALCOATING BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Allied Blacktop, Inc. in the amount of $59,898 is the lowest responsible bid for Seal Coating, City Project 93-11, and the Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. Seconded by Ayes - all Y. UNFINISHED BUSINESS 1. Cooperative Economic Development Plan a. Manager McGuire presented the staff report. b. Councilmember Carlson moved to enter into a cooperative`agreement with Oakdale and North St. Paul to develop an Economic Development Plan. establish a total aroiect budget of S6 600 and authorize $3 300 from the contingency fund to Dav Maplewood's share of the costs. Seconded by Councilmember Zappa Ayes - Co'unci7members Carlson, Rossbach, Zappa Nays - Mayor Bastian, Councilmember Juker J. NEW BUSINESS 1. Sanitary Sewer Connection: 2442 Keller Parkway a. Manager McGuire presented the staff report ahd stated Ms. Lorenz had requested Council reconsider their August 9 action. b. Diane Lorenz, 2442 Keller Parkway, addressed the Council regarding the sewer hook-up. NO ACTION TAKEN 2. PERA Early Retirement Incentive a. Manager McGuire presented the staff report. b. Councilmember Zappa introduced the following Resolution and moved its adoption: 8 8-23-93 93 - OS - 108 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD TO OFFER EARLY RETIREMENT INCENTIVES WHEREAS, Laws 1993, Ch. 192, authorizes cities to offer an early retirement incentive to certain long-service employees, and WHEREAS, the City of Maplewood can benefit from a reduction of its workforce by conserving scarce financial resources, and WHEREAS, the City of Maplewood can make one of the two authorized options available at no direct cost to the City or its taxpayers. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota: 1. City employees who are eligible under Laws 1993, Chapter 192, ' and are covered under Minnesota Statutes section 353.29 and 353.30, are hereby authorized to accept and receive the multiplier percentage increase authorized by Laws 1993, Chapter 192, section 108, subdivision 3(b). 2. It is not the intent of the resolution to authorize any hospital, medical,. or dental insurance continuation benefit option for any City employees or former City employees. 3. Any vacancy created when an employee has taken an early retirement incentive as authorized by this Resolution, shall be filled only after passage of a resolution or motion passed by the City Council in which the vacant position is described and the need to refill the position is stated. Seconded by Councilmember Carlson Ayes - all 3. Schedule Assessment Hearing, Gervais Avenue, English Street to East - Project 88-14 a. Manager McGuire presented the staff report. b. Mayor Bastian introduced the following Resolution and moved its adoption: 93 - 08 - 109 ORDERING ASSESSMENT ROLL HEARING WHEREAS, the Clerk and the Engineer have, at the. direction of the council, prepared an assessment roll for the construction of Gervais Avenue Improvement, English Street east, City Project 88-14, and the said assessment is on file in the office of the City Clerk. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the day of 13th, September, 1993, at the city hall at 7 p. m. to pass upon such proposed assessment and at 9 8-23-93 such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2, The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. 3. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with, the Clerk and that written or oral objections will be considered. Seconded by Councilmember Carlson Ayes - all 4. Referendum for Open Space a. Manager McGuire presented the staff report. b. Finance Director Faust presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak before the- Council regarding this matter. The following was heard: Carolyn Peterson, 1999 Jackson, Open Space Committee d. Councilmember Carlson moved to have the ballot state "This is equivalent to 332 aer $1.000 of market value." Seconded by Mayor Bastian Ayes.- alt e. Councilmember Carlson introduced the following Resolution and moved its adoption: 93 - 08 - 110.. RESOLUTION CALLING FOR AN ELECTION ON $5,000,000 GENERAL OBLIGATION BONDS OF 1994 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA, as follows: 1. This Council has investigated the facts and does hereby find, determine and declare that it is necessary and expedient to acquire land for open space within the City. 2. The proposition of authorizing the issuance of $5,000,000 General Obligation Bonds for said purpose shall be submitted to the qualified electors of the City at a special election to be held on November 2, 1993. Said election shall be held between the hours of seven o'clock a.m. and eight o'clock p.m. The polling places shall be at the following places in the City of Maplewood, Minnesota: 10 8-23-93 Precinct No. 1 Precinct No. 9 Parkside Fire Department Maplewood City Halle 2001 McMenemy Road 1830 E. County Road 6 Precinct No. 2 Precinct No. 10 St. Jerome's School Ramsey County Home - 380 E. Roselawn Avenue 2000 White Bear Avenue Precinct No. 3 Precinct No. 11 Edgerton School Maplewood Middle School 1929 Edgerton Street 1896 Lakewood Drive N. Precinct No. 4 Precinct No. 12 Gladstone Fire Station Beaver Lake School 1900 Clarence Street 1060 Sterling Street N. Precinct No. 5 Precinct No. 13 Gladstone Community Center East County Line Fire Department Frost Avenue at Manton Street 1177 N. Century Precinct No. 6 Precinct No. 14 Hazelwood Fire Station Carver School' 1530 E. County Road C 2680 Upper Afton Road Precinct No. 7 Precinct No. 15 First Evangelical Free Church East County Line Fire Department No. 2 2696 Hazelwood Street 2501 Londin Lane Precinct No. 8 Precinct No. 16 Concordia Arms East County Line Fire Department No. 2 2030 Lydia Avenue 2501 Londin Lane 3. The Clerk is hereby authorized and directed to post according to Taw a Notice of Election and Ballot, and to prepare ballots for use at said election, which notice and ballot shall be in substantially the following forms: NOTICE OF SPECIAL ELECTION NOTICE IS HEREBY GIVEN that a special election will be held in and for the City of Maplewood, Ramsey County, Minnesota, on November 2, 1993, between the hours of seven o'clock a.m. and eight o'clock p.m, at which time the following question will be submitted: "Shall the City of Maplewood, Minnesota, be authorized to issue and sell its general obligation bonds in an amount not to exceed $5,000,000 to finance the acquisition of land for open space?" The polling places for said election will be the following, at which place all of the qualified electors of the City may cast their ballots: Precinct No. 1 Precinct No. 9 Parkside Fire Department Maplewood City Hall 2001 McMenemy Road 1830 E. County Road B Precinct No. 2 Precinct No. 10 St. Jerome's School Ramsey County Home 380 E. Roselawn Avenue 2000 White Bear Avenue 11 8-23-93 Precinct No. 3 Precinct No. 11 Edgerton School Maplewood Middle School 1929 Edgerton Street 1896 Lakewood Drive N. Precinct No. 4 Precinct No. 12 Gladstone Fire Station Beaver Lake School 1900 Clarence Street 1060 Sterling Street N. _ Precinct No. 5 Precinct No. 13 Gladstone Community Center East County Line Fire Department Frost Avenue at Manton Street 1177 N. Century Precinct No. 6 Precinct No. 14 Hazelwood Fire. Station Carver School 1530 E. County Road C 2680 Upper Afton Road Precinct No. 7 Precinct No. 15 First Evangelical Free Church East County Line fire Department No. 2 2696 Hazelwood Street 2501 Londin Lane Precinct No. 8 Precinct No. 16 Concordia Arms East County Line Fire Department No. 2 2030 Lydia Avenue 2501 Londin Lane Seconded by Mayor Bastian Ayes - all f. Councilmember Zappa moved to direct staff to have the sample ballot for the Ooen Saace Referendum published in the next issue of Maplewood in Motion. Seconded Mayor Bastian Ayes - all 5. Proposal for Study of City Clerk's Pees a. Manager McGuire presented the staff report. b. Finance Director Faust presented the specifics of the report. c. Councilmember Zappa moved to take no action on recommendation and in the future staff can provide for in-house studies. Seconded by Councilmember Juker d. Mayor Bastian stated the motion was received as a motion to table. Ayes - Councilmembers Juker, Zappa Nays - Mayor Bastian, Councilmembers Carlson, Rossbach MOTION FAILED e. Councilmember Carlson moved to hire David M. Griffith & Associates (DMG,)_ be hired to conduct a user fee study covering the City Clerk's Department and that the cost of the study be financed by a transfer from the General Fund continaencv account. Seconded by Mayor Bastian Ayes - Mayor Bastian, Councilmembers Carlson, Rossbach Nays - Councilmembers Juker, Zappa 12 8-23-93 6. Write-Off of Uncollectible Ambulance Bills (Moved from F-3) a. Councilmember Juker asked about the methods used in attempting collection of the ambulance bills and the determination that they were uncollectible. b. Director of Finance Faust explained the methods and procedures. c. Mayor Bastian moved to write off as uncollectible the $75.872.95 in unpaid ambulance bills in the list presented to Council. Seconded by Councilmember Carlson Ayes - Mayor Bastianr Councilmembers Carlson, xossbach Nays - Councilmember Zappa and Juker 7. Budget Change - Ambulance Billing Software a. Councilmember Juker asked whether there were capabilities within the existing software or through ability of staff to create a comparable program in-house rather than purchasing it. b. Director of Finance Faust explained the limitations in-house versus the benefits of the software package which can be purchased. c. Councilmember Zappa moved to approve the transfer of $2 560 from the General Fund contingency account to the finance Department budget for ~rchase of ambulance billing software. K. VISITOR PRESENTATIONS NONE L. COUNCIL PRESENTATIONS 1. September Council/Manager Meeting Regarding the Fire Departments a. Councilmember Carlson expressed concern about the date of the meeting and suggested it be done later in the year, depending on the outcome of contract negotiations. b. Councilmember Carlson moved to cancel the fire Department portion of the September 9 meeting and to hold the meeting from 5:00 until 7:00 P.M. Seconded by Mayor Bastian Ayes - Mayor Bastian, Councilmembers Carlson, Rossbach Nays - Councilmembers Juker, Zappa 2. Mayor's Update a. Mayor Bastian informed the Council about various upcoming meetings and events. 13 8-23-93 M. ADMINISTRATIVE PRESENTATIONS 1. Attorney Client Meeting to Discuss Litigation - MAYOR BASTIAN MOVED THAT COUNCIL RECESS AND GO INTO CLOSED SESSION FOR THE PURPOSE OF AN ATTORNEY/CLIENT MEETING ON LITIGATION• HAJICEK VS MAPLEWOOD: CAVE VS MAPLEWOOD: SCHREIER VS MAPLEWOOD. SECONDED BY COUNCILMEMBER ZAPPA AYES - ALL AT 10:20 P.M. COUNCIL WENT INTO CLOSED SESSION AT 10:30 P.M. COUNCIL RETURNED TO OPEN SESSION' N. ADJOURNMENT OF MEETING 10:33 P.M. ~-~-e,~~CJ 7 ~3 Lucille E. Aurelius City Clerk 14 8-23-93