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HomeMy WebLinkAbout05-27-1997 MINUTCS 0~ MAP~C~X/OOD CITY COUNCIL 7 0o P " , Tuesday, May ~ 7, 1997 Coun~d Chamber:, MonlclpalDodc~ing Meeting No 97 IO A. CALL TO ORDER A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Bastian. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Gary W. Bastian, Mayor Present Sherry Allenspach, Councilmember Present Dale H. Carlson, Councilmember Present Marvin C. Koppen, Councilmember Present George F. Rossbach, Councilmember Present D. APPROVAL OF MINUTES 1. Minutes of Council/Manager Workshop of May 5, 1997 Councilmember Carlson moved to approve the minutes of Council/Manager Workshop of Mav 5, 1997, as presented. Seconded by Councilmember Allenspach Ayes - all 2. Minutes of Special Council Meeting, May 12, 1997 Councilmember Carlson moved to approve the minutes of Special Council Meeting of Mav 12, 1997, as presented. Seconded by Councilmember Rossbach Ayes - all 3. Minutes of Meeting 97-09, (May 12, 1997) Councilmember Rossbach moved to approve the minutes of Meeting No. 97-09 (Mav 12, 1997) as corrected: Page 20, L.2.b: Councilm ember Rossbach moved to direct staff to investigate the screening condition of the building and follow up with a report to the Council. 1 5-27-97 Seconded by Councilmember Carlson Ayes - all E. APPROVAL OF AGENDA Mayor Bastian moved to approve the Agenda as amended: L1 Compost Site L2 Recreational Fires L3 Golf Dome Seconded by Councilmember Carlson Ayes - all EA. PRESENTATIONS NONE F. CONSENT AGENDA Councilmember Rossbach moved, seconded by Councilmember Carlson; aver - all, to approve the Consent Agenda, Items F-1 thru F-11, as recommended. (Item F-12 moved to J-8) 1. Approval of Claims Approved the following claims: ACCOUNTS PAYABLE: $ 159,038.18 Checks #7077-#7086 Dated 5-2-97 thru 5-7-97 $ 60,905.69 Checks #31625- #31732 Dated 5-13-97 $ 19,400.06 Checks #7087- #7089 Dated 5-9-97 thru 5-13-97 $ 89,537.70 Checks #31735-#31842 Dated 5-20-97 $ 328,881.63 Total Accounts Payable PAYROLL: $ 281,563.28 Payroll Checks and Direct Deposits Dated 5-16-97 $ 47,252.69 Payroll Deduction Check Dated 5-16-97 $ 328,815.97 Total Payroll S 657,697.60 GRAND TOTAL 2. Budget Change for 1996 Gladstone Fire Contract Authorized appropriate budget changes and an additional $5,011.70 be transferred to the Gladstone Fire District Fund from the General Fund contingency account. 3. Amber Hills 6th Addition Final Plat (Sterling Street and Matterhorn Drive) Approved the Amber Hills Sixth Addition final plat, subject to the developer recording with the final plat: A. The deed restrictions about the wetland buffer 2 5-27-97 easements. B. A deed transferring Outlot A to the City. 4. Saint Paul Water Utility CUP Review (1900 Rice Street) Reviewed and renewed the conditional use permit for the water utility at 1900 Rice Street. It will be reviewed again only if a problem arises or if the owner proposes major changes to the site. 5. Arlington Hills Church CUP Review (759 County Road B) Reviewed and renewed the conditional use permit for Arlington Hills United Methodist Church at 759 County Road B. It will be reviewed again only if a problem arises or if the church proposes major changes to the site. 6. Commercial Equipment Towing Business CUP Review (2194 Van Dyke Street) Reviewed and renewed the conditional use permit for the towing business at 2194 Van Dyke Street. The City Council will review this permit again in one year to monitor this use. 7. Purchase Energy Management System for Public Works Garage from Cramer Services Approved the bid from Cramer Building Services for the energy management system in the amount of $15,961. 8. Budget Adjustment - Parks & Recreation Approved the budget appropriation of $1,920.00 for part-time staff and $480.00 for supplies. 9. Waiver of Food Permit for Pack 64 Cub Scouts Approved the miscellaneous permit for Cub Scout Pack 64 to sell food at Cross Lutheran Church on May 31, 1997, and waived the $40.00 permit fee. l0. Contract for Use of Fire Training Facility Authorized the Manager to execute the contract between the St. Paul Fire Department and the City of Maplewood, with funds for rental fees coming from the fire suppression training budget. 11. Capital City Mutual Aid Agreement Approved the Maplewood Fire Department to enter into the Capitol City Mutual Aid Association Reciprocal Fire Service Agreement. 12. CUP Review - "Backyard Building Systems" Shed Sales & "Park-N-Sell" Used Car Sales Moved to J-8. G. PUBLIC HEARINGS 1. 7:08 P.M.: Carey Addition (Carey Heights Drive) a. Mayor Bastian convened the meeting for a public hearing 3 5-27-97 regarding the Carey Addition preliminary plat approval. b. Manager McGuire introduced the staff report. c. Director of Community Development Coleman presented the specifics of the report. d. Commissioner Kevin Kittridae presented the Planning Commission report. e. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following persons were heard: Dave Torgerson, Applicant, 70 West County Road C Kim Esch, 2993 Carey Heights Drive Pam Krahmer, 2999 Carey Heights Drive Rich Pearson, 2990 Carey Heights Drive Louis Galland, 2994 Carey Heights Drive Dave Torgerson, second appearance Karen Carey Bonner, on behalf of owners Robert Young, 2964 Carey Heights Drive f. Mayor Bastian closed the public hearing. Preliminary Plat Councilmember Carlson moved to table the Caret/ addition plat until June 9th to Give staff time to prepare a staff report on the setbacks from the pipeline ordinance, sianaae, traffic control devices that could be built into the plat, and the requirements for a variance on two substandard lots. Seconded by Councilmember Koppen Ayes - all H. AWARD OF BIDS 1. Gervais Avenue Improvements, Project 96-02 a. Manager McGuire introduced the staff report. b. Director of Public Works Haider presented the specifics of the report. c. Councilmember Carlson introduced the following Resolution and moved its adoption: 97 - 05 - 55 AWARD OF BID FOR CONSTRUCTION OF STREET AND UTILITY IMPROVEMENTS, CITY PROJECT 96-02 BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of T.A. Schifsky and Sons, Inc. in the amount of $369,727.25 is the lowest responsible bid for the construction of Gervais Avenue, Barclay Street to Kennard Street, Street and Utility Improvements, City Project 96-02, and the Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial 4 5-27-97 transfers necessary to implement the financing plan for the project . Seconded by Councilmember Koppen Ayes - all d. Councilmember Carlson introduced the following Resolution and moved its adoption: 97 - 05 - 56 AWARD OF BID FOR LANDSCAPE IMPROVEMENTS, CITY PROJECT 96-02 BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Minnesota Valley Landscaping in the amount of $19,670.50 is the lowest responsible bid for the construction of Gervais Avenue, Barclay Street to Kennard Street, Landscape Improvements, City Project 96-02, and the Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project . Seconded by Councilmember Koppen Ayes - all 2. Arcade Street Improvements, Project 96-22 a. Manager McGuire introduced the staff report. b. Councilmember Carlson introduced the following Resolution and moved its adoption: 97 - 05 - 57 AWARD OF BID FOR CONSTRUCTION OF STREET AND UTILITY IMPROVEMENTS CITY PROJECT 96-22 BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Ryan Contracting, Inc. in the amount of $884,219.20 is the lowest responsible bid for the construction of Arcade Street, Keller Parkway to LaBore Road, Street and Utility Improvements, City Project 96-22, and the Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfer necessary to implement the financing plan for the project. Seconded by Councilmember Koppen Ayes - all 3. Purchase Air Handling Units from Northern Air for Public Works Building a. Manager McGuire introduced the staff report. b. Councilmember Carlson moved to approve awarding the bid for the replacement of the air handling units at the Public Works building in the amount of $46,997 to Northern Air Corporation. 5 5-27-97 Seconded by Councilmember Koppen Ayes - all 4. Award Contract to Bituminous Roadways for the Phase One Construction of Wakefield Park a. Manager McGuire introduced the staff report. b. Director of Parks & Recreation Anderson presented the specifics of the report. c. Councilmember Carlson moved to approve awarding the bid for the Wakefield Park improvements in the amount of $244,173.60 to Bituminous Roadways, Inc. Seconded by Councilmember Koppen Ayes - all 5. Award Food and Beverage Provider at Maplewood Community Center a. Manager McGuire introduced the staff report. b. Director of Parks & Recreation Anderson presented the specifics of the report. c. Councilmember Carlson moved to approve the agreement with Suzanne's Cuisine, Inc. to serve as sole food and beverage provider for the Maplewood Community Center with the following addendum: The term of this Agreement shall be for one year commencing June 1, 1997 and shall be renewed annually for a one year period. If the City does not act and give notice before May 1 of each fiscal year, the contract shall be automatically extended for another year commencing June 1 and from year to year thereafter, under its existing terms, unless and until the City gives notice of a non-extension. The above-captioned terms shall be valid unless this Agreement has been terminated by either party pursuant to terms. In the event the City exercises their right to terminate the contract during the contract year, SCI shall have a right to complete its service contracts, pursuant to the terms of this Agreement, for one year from the date of termination. Seconded by Councilmember Allenspach Ayes - Mayor Bastian, Councilmember Allenspach, Councilmember Carlson, Councilmember Koppen Nays - Councilmember Rossbach I. UNFINISHED BUSINESS NONE J. NEW BUSINESS 1. Stop Sign Request - Barclay and Ripley a. Manager McGuire introduced the staff report. 6 5-27-97 b. Director of Public Works Haider presented the specifics of the report. c. Councilmember Carlson moved to approve installation of all way stop suns at the corner of Ripley Avenue and Barclay Street. Seconded by Councilmember Koppen Ayes - all Mayor Bastian moved to move J-8 for action now. Seconded by Councilmember Carlson Ayes - all CUP Review - "Backyard Building Systems" Shed Sales & Park- N-Sell" Used Car Sales a. Manager McGuire introduced the staff report. b. Community Development Director Coleman presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. The following person was heard: Larry Kidd, Owner of Park-N-Sell d. Mayor Bastian moved to table this item to June 9th for owner to review CUP with staff. Seconded by Councilmember Carlson Ayes - all 2. TH61 and Roselawn Signal System a. Manager McGuire introduced the staff report. b. Director of Public Works Haider presented the specifics of the report. c. Councilmember Carlson moved to approve the City's participation in an emergency vehicle pre-emption (EVP) system for the proposed traffic signal at Roselawn Avenue and Hiahway 61. Seconded by Councilmember Koppen Ayes - all 3. 1998-2002 Capital Improvement Plan (4 votes) a. Manager McGuire introduced the staff report. b. Councilmember Rossbach moved to delete Item 3, Harvest Park Improvements. Seconded by Councilmember Koppen Ayes - Councilmember Rossbach Nays - Mayor Bastian, Councilmember Allenspach, Councilmember Carlson, Councilmember Koppen 7 5-27-97 MOTION FAILED c. Councilmember Carlson introduced the following Resolution, as amended, with date chance on Gladstone Fire Station referendum from 1997 to 1999 and moved its adoption• 97 - 05 - 58 RESOLUTION ADOPTING THE 1998-2002 CAPITAL IMPROVEMENT PLAN WHEREAS, the 1998-2002 Capital Improvement Plan coordinates the timing and financing of major equipment purchases and construction projects, and WHEREAS, the 1998-2002 C.I.P. is a planning tool for City staff and elected officials, and WHEREAS, it is important to follow the construction and financing schedule on pages 1-9 and 1-10 in the C.I.P. in order to fully utilize the City's engineering staff and minimize the need for consultant engineers, and NOW THEREFORE, BE IT RESOLVED, that the 1998-2002 C.I.P. is hereby adopted as a planning document, and BE IT FURTHER RESOLVED, the construction and financing schedule on pages 1-9 and 1-10 in the C.I.P. will be followed to the greatest extent possible. Seconded by Councilmember Koppen Ayes - Mayor Bastian, Councilmember Allenspach, Councilmember Carlson, Councilmember Koppen Nays - Councilmember Rossbach 4. Ordinance to Provide for Billing Residential Sewer Services Based on Flow a. Manager McGuire introduced the staff report. b. Director of Public Works Haider presented the specifics of the report. c. Councilmember Carlson moved to approve the first reading of an ordinance which provides for billing residential properties based on flow effective with bills dated 7-1- 97. Seconded by Councilmember Allenspach Ayes - all 5. Ordinance to Revise Nonresidential Hydrant Charges to Cubic Feet and Base Charges on Current Flow a. Manager McGuire introduced the staff report. b. Director of Public Works Haider presented the specifics of the report. c. Councilmember Carlson moved to approve the first reading of an ordinance which provides for billing nonresidential properties based on cubic feet and on current water usage effective with bills dated 7-1-97. 8 5-27-97 Seconded by Councilmember Allenspach Ayes - all 6. Ordinance to Revise Delinquency Charge on Recycling Bills a. Manager McGuire introduced the staff report. b. Councilmember Carlson moved to approve the first reading of an ordinance which will decrease the delinauency charge from ten percent to five percent effective with bills dated 7-1-97. Seconded by Councilmember Koppen Ayes - all 7. Broadleaf Spraying in City Parks a. Manager McGuire introduced the staff report. b. Director of Parks & Recreation Anderson presented the specifics of the report. No action was taken on this item. K. VISITOR PRESENTATIONS None L. COUNCIL PRESENTATIONS 1. Compost Site a. Community Development Director Coleman updated the Council on the progress of the location of the compost site. She will notify the Council and residents of upcoming meetings. 2. Recreational Fires a. A discussion was held regarding recreational fires being a nuisance. b. Fire Chief Hewitt will research and report back to the Council. 3. Golf Dome a. Community Development Director Coleman updated the Council on the progress of the required landscaping around the dome. b. Mayor Bastian suggested a review of the conditional use permit for the dome if landscaping was not done by July 1, 1997. 4. Mayor's Update a. Mayor Bastian informed the Council of several upcoming events and meetings. 9 5-27-97 M. ADMINISTRATIVE PRESENTATIONS 1. Open Space a. Council received an update on the progress of open space. b. Further discussion will take place at the next Council/Manager Workshop. N. ADJOURNMENT 9:45 P.M. Karen Guilfoile, City Clerk 10 5-27-97