HomeMy WebLinkAbout05-27-1997 MINUTCS 0~ MAP~C~X/OOD CITY COUNCIL
7 0o P " , Tuesday, May ~ 7, 1997
Coun~d Chamber:, MonlclpalDodc~ing
Meeting No 97 IO
A. CALL TO ORDER
A regular meeting of the City Council of Maplewood, Minnesota was held in
the Council Chambers, Municipal Building, and was called to order at 7:00
P.M. by Mayor Bastian.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Gary W. Bastian, Mayor Present
Sherry Allenspach, Councilmember Present
Dale H. Carlson, Councilmember Present
Marvin C. Koppen, Councilmember Present
George F. Rossbach, Councilmember Present
D. APPROVAL OF MINUTES
1. Minutes of Council/Manager Workshop of May 5, 1997
Councilmember Carlson moved to approve the minutes of
Council/Manager Workshop of Mav 5, 1997, as presented.
Seconded by Councilmember Allenspach Ayes - all
2. Minutes of Special Council Meeting, May 12, 1997
Councilmember Carlson moved to approve the minutes of Special
Council Meeting of Mav 12, 1997, as presented.
Seconded by Councilmember Rossbach Ayes - all
3. Minutes of Meeting 97-09, (May 12, 1997)
Councilmember Rossbach moved to approve the minutes of Meeting
No. 97-09 (Mav 12, 1997) as corrected:
Page 20, L.2.b:
Councilm
ember Rossbach moved to
direct staff to investigate
the screening condition of
the building and follow up
with a report to the
Council.
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Seconded by Councilmember Carlson Ayes - all
E. APPROVAL OF AGENDA
Mayor Bastian moved to approve the Agenda as amended:
L1 Compost Site
L2 Recreational Fires
L3 Golf Dome
Seconded by Councilmember Carlson Ayes - all
EA. PRESENTATIONS
NONE
F. CONSENT AGENDA
Councilmember Rossbach moved, seconded by Councilmember Carlson;
aver - all, to approve the Consent Agenda, Items F-1 thru F-11, as
recommended. (Item F-12 moved to J-8)
1. Approval of Claims
Approved the following claims:
ACCOUNTS PAYABLE: $ 159,038.18 Checks #7077-#7086 Dated 5-2-97
thru 5-7-97
$ 60,905.69 Checks #31625- #31732 Dated 5-13-97
$ 19,400.06 Checks #7087- #7089 Dated 5-9-97 thru
5-13-97
$ 89,537.70 Checks #31735-#31842 Dated 5-20-97
$ 328,881.63 Total Accounts Payable
PAYROLL: $ 281,563.28 Payroll Checks and Direct Deposits
Dated 5-16-97
$ 47,252.69 Payroll Deduction Check Dated 5-16-97
$ 328,815.97 Total Payroll
S 657,697.60 GRAND TOTAL
2. Budget Change for 1996 Gladstone Fire Contract
Authorized appropriate budget changes and an additional
$5,011.70 be transferred to the Gladstone Fire District Fund
from the General Fund contingency account.
3. Amber Hills 6th Addition Final Plat (Sterling Street and Matterhorn
Drive)
Approved the Amber Hills Sixth Addition final plat, subject
to the developer recording with the final plat:
A. The deed restrictions about the wetland buffer
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easements.
B. A deed transferring Outlot A to the City.
4. Saint Paul Water Utility CUP Review (1900 Rice Street)
Reviewed and renewed the conditional use permit for the
water utility at 1900 Rice Street. It will be reviewed
again only if a problem arises or if the owner proposes
major changes to the site.
5. Arlington Hills Church CUP Review (759 County Road B)
Reviewed and renewed the conditional use permit for
Arlington Hills United Methodist Church at 759 County Road
B. It will be reviewed again only if a problem arises or if
the church proposes major changes to the site.
6. Commercial Equipment Towing Business CUP Review (2194 Van Dyke
Street)
Reviewed and renewed the conditional use permit for the
towing business at 2194 Van Dyke Street. The City Council
will review this permit again in one year to monitor this
use.
7. Purchase Energy Management System for Public Works Garage from
Cramer Services
Approved the bid from Cramer Building Services for the
energy management system in the amount of $15,961.
8. Budget Adjustment - Parks & Recreation
Approved the budget appropriation of $1,920.00 for part-time
staff and $480.00 for supplies.
9. Waiver of Food Permit for Pack 64 Cub Scouts
Approved the miscellaneous permit for Cub Scout Pack 64 to
sell food at Cross Lutheran Church on May 31, 1997, and
waived the $40.00 permit fee.
l0. Contract for Use of Fire Training Facility
Authorized the Manager to execute the contract between the
St. Paul Fire Department and the City of Maplewood, with
funds for rental fees coming from the fire suppression
training budget.
11. Capital City Mutual Aid Agreement
Approved the Maplewood Fire Department to enter into the
Capitol City Mutual Aid Association Reciprocal Fire Service
Agreement.
12. CUP Review - "Backyard Building Systems" Shed Sales & "Park-N-Sell"
Used Car Sales
Moved to J-8.
G. PUBLIC HEARINGS
1. 7:08 P.M.: Carey Addition (Carey Heights Drive)
a. Mayor Bastian convened the meeting for a public hearing
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regarding the Carey Addition preliminary plat approval.
b. Manager McGuire introduced the staff report.
c. Director of Community Development Coleman presented the
specifics of the report.
d. Commissioner Kevin Kittridae presented the Planning Commission
report.
e. Mayor Bastian opened the public hearing, calling for
proponents or opponents. The following persons were
heard:
Dave Torgerson, Applicant, 70 West County Road C
Kim Esch, 2993 Carey Heights Drive
Pam Krahmer, 2999 Carey Heights Drive
Rich Pearson, 2990 Carey Heights Drive
Louis Galland, 2994 Carey Heights Drive
Dave Torgerson, second appearance
Karen Carey Bonner, on behalf of owners
Robert Young, 2964 Carey Heights Drive
f. Mayor Bastian closed the public hearing.
Preliminary Plat
Councilmember Carlson moved to table the Caret/ addition
plat until June 9th to Give staff time to prepare a staff
report on the setbacks from the pipeline ordinance,
sianaae, traffic control devices that could be built into
the plat, and the requirements for a variance on two
substandard lots.
Seconded by Councilmember Koppen Ayes - all
H. AWARD OF BIDS
1. Gervais Avenue Improvements, Project 96-02
a. Manager McGuire introduced the staff report.
b. Director of Public Works Haider presented the specifics
of the report.
c. Councilmember Carlson introduced the following Resolution
and moved its adoption:
97 - 05 - 55
AWARD OF BID FOR CONSTRUCTION OF STREET AND UTILITY IMPROVEMENTS,
CITY PROJECT 96-02
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that
the bid of T.A. Schifsky and Sons, Inc. in the amount of
$369,727.25 is the lowest responsible bid for the construction of
Gervais Avenue, Barclay Street to Kennard Street, Street and
Utility Improvements, City Project 96-02, and the Mayor and Clerk
are hereby authorized and directed to enter into a contract with
said bidder for and on behalf of the City.
The Finance Director is hereby authorized to make the financial
4 5-27-97
transfers necessary to implement the financing plan for the
project .
Seconded by Councilmember Koppen Ayes - all
d. Councilmember Carlson introduced the following Resolution
and moved its adoption:
97 - 05 - 56
AWARD OF BID FOR LANDSCAPE IMPROVEMENTS,
CITY PROJECT 96-02
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that
the bid of Minnesota Valley Landscaping in the amount of $19,670.50
is the lowest responsible bid for the construction of Gervais
Avenue, Barclay Street to Kennard Street, Landscape Improvements,
City Project 96-02, and the Mayor and Clerk are hereby authorized
and directed to enter into a contract with said bidder for and on
behalf of the City.
The Finance Director is hereby authorized to make the financial
transfers necessary to implement the financing plan for the
project .
Seconded by Councilmember Koppen Ayes - all
2. Arcade Street Improvements, Project 96-22
a. Manager McGuire introduced the staff report.
b. Councilmember Carlson introduced the following Resolution
and moved its adoption:
97 - 05 - 57
AWARD OF BID FOR CONSTRUCTION OF STREET AND UTILITY IMPROVEMENTS
CITY PROJECT 96-22
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that
the bid of Ryan Contracting, Inc. in the amount of $884,219.20 is
the lowest responsible bid for the construction of Arcade Street,
Keller Parkway to LaBore Road, Street and Utility Improvements,
City Project 96-22, and the Mayor and Clerk are hereby authorized
and directed to enter into a contract with said bidder for and on
behalf of the City.
The Finance Director is hereby authorized to make the financial
transfer necessary to implement the financing plan for the project.
Seconded by Councilmember Koppen Ayes - all
3. Purchase Air Handling Units from Northern Air for Public Works
Building
a. Manager McGuire introduced the staff report.
b. Councilmember Carlson moved to approve awarding the bid
for the replacement of the air handling units at the
Public Works building in the amount of $46,997 to
Northern Air Corporation.
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Seconded by Councilmember Koppen Ayes - all
4. Award Contract to Bituminous Roadways for the Phase One
Construction of Wakefield Park
a. Manager McGuire introduced the staff report.
b. Director of Parks & Recreation Anderson presented the
specifics of the report.
c. Councilmember Carlson moved to approve awarding the bid
for the Wakefield Park improvements in the amount of
$244,173.60 to Bituminous Roadways, Inc.
Seconded by Councilmember Koppen Ayes - all
5. Award Food and Beverage Provider at Maplewood Community Center
a. Manager McGuire introduced the staff report.
b. Director of Parks & Recreation Anderson presented the
specifics of the report.
c. Councilmember Carlson moved to approve the agreement with
Suzanne's Cuisine, Inc. to serve as sole food and
beverage provider for the Maplewood Community Center with
the following addendum:
The term of this Agreement shall be for one year
commencing June 1, 1997 and shall be renewed annually
for a one year period.
If the City does not act and give notice before
May 1 of each fiscal year, the contract shall be
automatically extended for another year commencing
June 1 and from year to year thereafter, under its
existing terms, unless and until the City gives notice
of a non-extension. The above-captioned terms shall
be valid unless this Agreement has been terminated by
either party pursuant to terms. In the event the City
exercises their right to terminate the contract during
the contract year, SCI shall have a right to complete
its service contracts, pursuant to the terms of this
Agreement, for one year from the date of termination.
Seconded by Councilmember Allenspach Ayes - Mayor Bastian,
Councilmember
Allenspach,
Councilmember Carlson,
Councilmember Koppen
Nays - Councilmember Rossbach
I. UNFINISHED BUSINESS
NONE
J. NEW BUSINESS
1. Stop Sign Request - Barclay and Ripley
a. Manager McGuire introduced the staff report.
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b. Director of Public Works Haider presented the specifics
of the report.
c. Councilmember Carlson moved to approve installation of
all way stop suns at the corner of Ripley Avenue and
Barclay Street.
Seconded by Councilmember Koppen Ayes - all
Mayor Bastian moved to move J-8 for action now.
Seconded by Councilmember Carlson Ayes - all
CUP Review - "Backyard Building Systems" Shed Sales & Park-
N-Sell" Used Car Sales
a. Manager McGuire introduced the staff report.
b. Community Development Director Coleman presented the
specifics of the report.
c. Mayor Bastian asked if anyone wished to speak before the
Council regarding this matter. The following person was
heard:
Larry Kidd, Owner of Park-N-Sell
d. Mayor Bastian moved to table this item to June 9th for
owner to review CUP with staff.
Seconded by Councilmember Carlson Ayes - all
2. TH61 and Roselawn Signal System
a. Manager McGuire introduced the staff report.
b. Director of Public Works Haider presented the specifics
of the report.
c. Councilmember Carlson moved to approve the City's
participation in an emergency vehicle pre-emption (EVP)
system for the proposed traffic signal at Roselawn Avenue
and Hiahway 61.
Seconded by Councilmember Koppen Ayes - all
3. 1998-2002 Capital Improvement Plan (4 votes)
a. Manager McGuire introduced the staff report.
b. Councilmember Rossbach moved to delete Item 3, Harvest
Park Improvements.
Seconded by Councilmember Koppen Ayes - Councilmember Rossbach
Nays - Mayor Bastian,
Councilmember
Allenspach,
Councilmember Carlson,
Councilmember Koppen
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MOTION FAILED
c. Councilmember Carlson introduced the following
Resolution, as amended, with date chance on Gladstone
Fire Station referendum from 1997 to 1999 and moved its
adoption•
97 - 05 - 58
RESOLUTION ADOPTING THE 1998-2002 CAPITAL IMPROVEMENT PLAN
WHEREAS, the 1998-2002 Capital Improvement Plan
coordinates the timing and financing of major equipment
purchases and construction projects, and
WHEREAS, the 1998-2002 C.I.P. is a planning tool for City
staff and elected officials, and
WHEREAS, it is important to follow the construction and
financing schedule on pages 1-9 and 1-10 in the C.I.P. in
order to fully utilize the City's engineering staff and
minimize the need for consultant engineers, and
NOW THEREFORE, BE IT RESOLVED, that the 1998-2002 C.I.P.
is hereby adopted as a planning document, and
BE IT FURTHER RESOLVED, the construction and financing
schedule on pages 1-9 and 1-10 in the C.I.P. will be
followed to the greatest extent possible.
Seconded by Councilmember Koppen Ayes - Mayor Bastian,
Councilmember
Allenspach,
Councilmember Carlson,
Councilmember Koppen
Nays - Councilmember Rossbach
4. Ordinance to Provide for Billing Residential Sewer Services Based
on Flow
a. Manager McGuire introduced the staff report.
b. Director of Public Works Haider presented the specifics
of the report.
c. Councilmember Carlson moved to approve the first reading
of an ordinance which provides for billing residential
properties based on flow effective with bills dated 7-1-
97.
Seconded by Councilmember Allenspach Ayes - all
5. Ordinance to Revise Nonresidential Hydrant Charges to Cubic Feet
and Base Charges on Current Flow
a. Manager McGuire introduced the staff report.
b. Director of Public Works Haider presented the specifics
of the report.
c. Councilmember Carlson moved to approve the first reading
of an ordinance which provides for billing nonresidential
properties based on cubic feet and on current water usage
effective with bills dated 7-1-97.
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Seconded by Councilmember Allenspach Ayes - all
6. Ordinance to Revise Delinquency Charge on Recycling Bills
a. Manager McGuire introduced the staff report.
b. Councilmember Carlson moved to approve the first reading
of an ordinance which will decrease the delinauency
charge from ten percent to five percent effective with
bills dated 7-1-97.
Seconded by Councilmember Koppen Ayes - all
7. Broadleaf Spraying in City Parks
a. Manager McGuire introduced the staff report.
b. Director of Parks & Recreation Anderson presented the
specifics of the report.
No action was taken on this item.
K. VISITOR PRESENTATIONS
None
L. COUNCIL PRESENTATIONS
1. Compost Site
a. Community Development Director Coleman updated the
Council on the progress of the location of the compost
site. She will notify the Council and residents of
upcoming meetings.
2. Recreational Fires
a. A discussion was held regarding recreational fires being
a nuisance.
b. Fire Chief Hewitt will research and report back to the
Council.
3. Golf Dome
a. Community Development Director Coleman updated the
Council on the progress of the required landscaping
around the dome.
b. Mayor Bastian suggested a review of the conditional use
permit for the dome if landscaping was not done by July
1, 1997.
4. Mayor's Update
a. Mayor Bastian informed the Council of several upcoming
events and meetings.
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M. ADMINISTRATIVE PRESENTATIONS
1. Open Space
a. Council received an update on the progress of open space.
b. Further discussion will take place at the next
Council/Manager Workshop.
N. ADJOURNMENT
9:45 P.M.
Karen Guilfoile, City Clerk
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