HomeMy WebLinkAbout10-10-2005MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 10, 2005
Council Chambers, City Hall
Meeting No. 05-21
A.
B.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
C. ROLL CALL
D.
E
F.
Robert Cardinal, Mayor
Kathleen Juenemann, Councilmember
Marvin Koppen, Councilmember
Will Rossbach, Councilmember
APPROVAL OF MINUTES
Present
Present
Present
Present
1. Minutes from the City Council Meeting-September 26, 2005
Councilmember Rossbach moved to approve the minutes from the September 26, 2005 City
Council Meeting as presented.
Seconded by Councilmember Koppen Ayes-All
APPROVAL OF AGENDA
Councilmember Koppen moved to approve the agenda as amended.
M1. Council Temporary Appointment Interviews on Television Cable
M2. City Clean Up Day
M3. Traffic Study
M4. Population of Geese
Seconded by Councilmember Rossbach Ayes-All
APPOINTMENTS/PRESENTATIONS
None
G. CONSENT AGENDA
Councilmember Rossbach moved to approve consent agenda items 1-11
Seconded by Councilmember Juenemann Ayes-All
1. Approval of Claims
City Council Meeting 10-10-OS
ACCOUNTS PAYABLE:
$ 134,000.00 Checks # 68012
dated 9/19/05
$ 832,516.49 Checks # 68013 thru # 68090
dated 9/27/05
$ 120,144.85 Disbursements via debits to checking account
dated 9/16/05 thru 9/22/05
$ 40,818.20 Checks # 68091 thru # 68092
dated 9/26/05 thru 9/28/05
$ 503,496.80 Checks # 68093 thru # 68152
dated 10/04/05
$ 1,588,445.98 Disbursements via debits to checking account
dated 9/23/05 thru 09/29/05
$ 3,219,422.32 Total Accounts Payable
PAYROLL
Payroll Checks and Direct Deposits dated
$ 471,157.75 09/23/05
$ 2,406.75
Payroll Deduction check # 102687 thru # 102689
dated 09/23/05
$ 473,564.50 Total Payroll
$ 3,692,986.82 GRAND TOTAL
2. Conditional Use Permit Review -Chesapeake Retail Center (3081 - 3095 White Bear
Avenue)
Approved the conditional use permit for a planned unit development for the
Chesapeake Retail Center located at 3081, 3085, 3087, and 3095 White Bear Avenue,
and review the conditional use permit again in one year.
3. Environmental Manager and MCC Manager Pay Range
Approved the revised 2005 salary range for the non-union position of Community
Center Manager and the establishment of the salary range for the new non-union
position of Environmental Manager at $55,000-$75,000 per year for the new non-union
position of Environmental Manger at $55,000-$75,000 per year, retroactive to August
1.2005.
City Council Meeting 10-10-OS 2
County Road D Realignment East (Surcharge and Pond Contract), City Project
02-07, Approval of Modifications to Existing Construction Contract, Change
Orders 4 & 5
Adopted the following resolution Directing Modification of the Existing Construction
Contract, Change order No. 4 and the recommended revisions of contract completion
dates, Change Order No. 5:
RESOLUTION 05-10-149
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the
Construction of County Road D Realignment East (T.H. 61 to Southlawn Dr.) City Project 02-07, and
has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated
as Improvement Project 02-07, Change Order No. 4 & 5.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 4 & 5 in the amount of $4,907.93. The revised contract
amount is $1,464,327.84.
No revisions to the project budget are proposed at this time.
Resolution Certifying Election Judges for the General Election -November 8,
2005
Adopted the following resolution accepting election judges for the 2005 General
Election:
RESOLUTION ACCEPTING ELECTION JUDGES 05-10-155
RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election
Judges for the 2005 General Election, to be held on Tuesday, November 8, 2005.
Shari Adams Beverly Dean Diane Golaski
Fran Aherns Edward Deeg Betty Granger
Suzanne Anderson Bhupat Desai Guy Grant
Elsie Anderson Helen Jean Dickson Jamie Gudknecht
Cynthia Anderson Audrey Diesslin Lloyd Hecht
Ronald Anderson Kathleen Dittel Gordon Heinenger
Ahsan Ansari Diane Droeger Constance Hines
Marlis Barrett Fred DuCharme Mary Holzemer
Joan Bartelt Audrey Duellman Shirlee Horton
Jaime Belland Carolyn Eickhoff Lynn Huntoon
Merv Berger Elizabeth Erickson Mildred Iverson
Jeanne Bortz Ann Fallon Jeff Janacek
Anna Breidenstein Lorraine Fishcer Gwendolyn Jefferson
Jennette Bunde Mary Fischer Judith Johannessen
Lucille Cahanes Delores Fitzgerald Barbara Johnson
Robert Carr Anne Fosburgh Joyce Jurmu
Ann Cleland Lucille Foster Marilyn Kidman
Thomas Connelly James Franzen Harold Kirchoff
Colleen Connolly MaryJo Freer Rosemary Koch
Mae Davidson Samantha Fritsche Joan Kolasa
Marianne Davidson Clarice Gierzek Joseph Kolasa
City Council Meeting 10-10-OS
Mona Lou Krekelberg Jackie Meyer
Josephine Krominga Joan Misgen
Marvella Lackner Katherine Mollers
Rita Lally Betty Mossong
Charlotte Lampe Howard Muraski
Anita Larson Gerry Muraski
Lorraine Lauren Thomas Myster
Ann Leo Gloria Nelson
Pati Leo James Nieman
Claudette Leonard Louise Nieters
Steve Lincowski Ann Marie Norberg
Vi Lincowski Lois Olson
Delores Lofgren Sallye Orlando
Richard Lofgren David Pehl
Robert Lundgren James Petrie
Shirley Luttrell Karla Radermacher
Jeri Mahre Charles Rowe
Carol Mahre Elaine Rudeen
Rose Marie Manders Larry Schaaf
John Manthey MaryAnn Schneider
Delores Marsh Sandy Schoenecker
Thomas Maskrey Harriet Schroepfer
Gerladine Mechelke Brian Shaul
Marylou Mechelke Teresa Shores
Bob Spangler
Tim Stafki
David Stark
Sandra Stevens
Rita Taylor
Lorraine Taylor
Milo Thompson
Pat Thompson
Leila Tillman
Franklin Tolbert
Dale Trippler
Celilia Tucker
Connie Unger
Holly Urbanski
Vilhelmine Vanags
Beulah VanBlaricom
Barabra Vandeveer
Mary Vante
Connie Wagner
Gene Wandersee
Gayle Wasmundt
John Willy
Delores Witschen
Karen Zacho
2005 Budget Adjustments for Ambulance Service and Capital Project Funds
Approved the 2005 Budget Adjustments for Ambulance Service and Capital
Project Funds.
2005 Budget Adjustments for General Fund
Approved an increase of $709,245 in the 2005 General Fund revenue budget.
2005 Payment to Firefighters Pension Fund
Approved the $81,000 payment from the 2005 budget for the Firefighters Pension
Fund.
Tax Increment Financing Development Agreement Revision -Van Dyke Street
Housing (2191- 2231 Van Dyke Street)
Adopted the following resolution amending the Van Dyke Village tax-increment
financing agreement and authorizing the city staff to execute the necessary documents
for signatures:
RESOLUTION NO. 05-10-150
AUTHORIZING EXECUTION OF AN
AMENDMENT TO DEVELOPMENT AGREEMENT
A. WHEREAS, the City and Van Dyke Street Homes, Limited Partnership, a Minnesota limited
partnership (the "Developer") have entered into a Development Agreement, dated as of November 17,
2003 (the "Development Agreement") in connection with the construction of an approximately 20 unit
multifamily housing development located in the City (the "Project"); and
City Council Meeting 10-10-OS
B. WHEREAS, the income requirements set forth in the Development Agreementfor residents
of the Project are more restrictive than required by the City or intended by the Developer; and
C. WHEREAS, the City and the Developer wish to amend the Development Agreement as
provided in this Amendment to reflect the correct income requirements for residents of the Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota,
as follows:
1. The City Council hereby approves the First Amendment to Development Agreement in
substantially the form submitted, and the Mayor and Clerk are hereby authorized and directed to execute
the First Amendment to Development Agreement on behalf of the City.
2. The approval hereby given to the First Amendment to Development Agreement includes
approval of such additional details therein as may be necessary and appropriate and such modifications
thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by
the City officials authorized by this resolution to execute the Agreement. The execution of the Agreement
by the appropriate officer or officers of the City shall be conclusive evidence of the approval of the
Agreement in accordance with the terms hereof.
10. Annual Gambling Renewal-The Bird
Adopted the lawful gambling resolution application for the White Bear Avenue Business
Association to operate at The Bird Nightclub.
RESOLUTION 05-10-151
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises
permit for lawful gambling is approved for the White Bear Avenue Business Association, to operate at
The Bird Night Club located at 3035 White Bear Avenue, Maplewood, Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of
application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division
of the Minnesota Department of Gaming approve said permit application as being in compliance with
Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
11. Annual Gambling Renewal-Maplewood Lanes
Adopted the lawful gambling resolution application for the White Bear Avenue Business
Association to operate at the AMF Maplewood Bowl.
RESOLUTION 05-10-152
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises
permit for lawful gambling is approved for the White Bear Avenue Business Association, to operate at
AMF Maplewood Bowl located at 1955 English Street, Maplewood, Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of
application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division
of the Minnesota Department of Gaming approve said permit application as being in compliance with
Minnesota Statute §349.213.
City Council Meeting 10-10-OS
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
H
PUBLIC HEARINGS
1. 7:00 p.m. Maplewood Business Center Conditional Use Permit (CUP) Review
(1616 Gervais Avenue)
a. City Manager Fursman presented the report.
b. Assistant City Manager Coleman presented specifics from the report.
c. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
Patrick Lensing, Steiner Development
Cindy Hall, 1596 Grandview Avenue, Maplewood
J
d. Mayor Cardinal closed the public hearing.
Mayor Cardinal moved to give the Pioneer Press one month to correct the problems with the
sound nuisance and agreed to have the council review the landscaping in 8 months.
Seconded by Councilmember Rossbach Ayes-All
AWARD OF BIDS
None
UNFINISHED BUSINESS
1. Joint Powers Agreement for Consolidated Dispatch Operations
a. City Manager Fursman presented the report.
b. Finance Director Faust and Police Chief Thomalla presented specifics from the report.
c. Mayor Cardinal read a list of issues would like Mr. Twa, Ramsey County Manager, to
address.
Councilmember Rossbach moved to approve and accept the joint powers agreement for
consolidated dispatch options with Ramsey County.
Seconded by Councilmember Koppen
Ayes-Mayor Cardinal
Councilmembers Koppen and Rossbach
Nay-Councilmember Juenemann
K. NEW BUSINESS
1. Special Election Ordinance
a. City Manager Fursman presented the report.
b. City Clerk Guilfoile presented specifics from the report.
City Council Meeting 10-10-OS
6
Councilmember Koppen moved to accept the following first reading of the ordinance to fill a
council vacancy:
ORDINANCE
Filling a Council Vacancy
A. The council shall appoint an eligible person to fill a vacancy on the city council as soon as is
practicable after the vacancy occurs. The person appointed shall serve for the unexpired
portion of the term unless a special election is required hereunder or by state law.
B. Special Election - In the event a vacancy is declared pursuant to state law, the city council
shall by resolution declare such a vacancy to exist. If the unexpired term is for a period of six
months or less, the council shall appoint an eligible person to serve for the remainder of the
unexpired term. In the event the unexpired term is greater than six months, the council may
hold a special election to fill the unexpired term.
The special election shall be held as soon as the vacancy is declared as is practical under
state law, no special primary election shall occur in cases of special elections held pursuant to
this section.
This ordinance will be effective upon passage and publication.
Seconded by Councilmember Rossbach Ayes-All
2. Intoxicating Liquor-Off-Sale- Phillip Lu, 2515 White Bear Avenue (Big Discount Liquor)
a. City Manager Fursman presented the report.
b. City Clerk Guilfoile presented specifics from the report.
c. Mr. Lu was present to answer council questions.
Councilmember Koppen moved to approve the intoxicating liquor license for Phillip Lu for Big
Discount Liquor at 2515 White Bear Avenue.
Seconded by Councilmember Rossbach Ayes-All
3. Intoxicating Liquor-On-Sale-Philip Poling, 3087 White Bear Avenue (T.G.I.F. Friday's)
a. City Manager Fursman presented the report.
b. City Clerk Guilfoile presented specifics from the report.
c. Mr. Poling was present to answer council questions.
Councilmember Koppen moved to approve the intoxicating liquor license for Philip Poling for
T.G.I. F. Fridays at 3087 White Bear Avenue.
Seconded by Councilmember Rossbach Ayes-All
4. Intoxicating Liquor-On-Sale-Cheryl Lynn Wolf, 2425 Highway 61 (Currently Smiley's)
a. City Manager Fursman presented the report.
b. City Clerk Guilfoile presented specifics from the report.
City Council Meeting 10-10-OS 7
c. Ms. Wolf was available for council questions.
Councilmember Koppen moved to approve the intoxicating liquor license for Cheryl Lynn Wolf
for Smiley's Restaurant at 2425 Highway 61.
Seconded by Councilmember Rossbach Ayes-All
5. Heritage Square Fourth Edition-Lydia Avenue Trail
City Manager Fursman presented the report.
b. Parks Director Anderson presented specifics from the report.
Councilmember Rossbach moved that the city not put in the trail at this time and approved the
following staff recommendations:
a. Provide a park dedication fee to the city of Maplewood in the amount of
$20,000 to be used for trail corridor improvements from Labore Road to County Road D.
b. The trail easement would remain in place for ten years and should the trail be
deemed necessary, it would be developed at the city of Maplewood's expense with the monies
coming from the park development fund.
c. Adopt the trail easement agreement.
Seconded by Councilmember Koppen Ayes-All
Springside Drive Extension, City Project 03-36, Approve Resolution Authorizing
Special Assessment Settlement
City Manager Fursman presented the report.
Public Works Director Ahl presented specifics from the report.
Councilmember Koppen moved to adopt the following resolution for Springside Drive
Extension, City Proiect 03-36, authorizing the Reduction of Special Assessment:
RESOLUTION 05-10-153
AUTHORIZING SPECIAL ASSESSMENT SETTLEMENT
BE IT RESOLVED by the City Council of the City of Maplewood as follows:
WHEREAS, the City Council of Maplewood, Minnesota adopted Resolution No. 05-04-050 authorizing
the levy of special assessments to benefited property for the Springside Drive Extension-West of
Sterling Street, Project Number 03-36; and
WHEREAS, the property owners Bradley Fedorowski and Dawn Fedorowski (hereinafter, collectively
the "Fedorowskis'") own property subject to the aforementioned assessments located at 2437
Springside Drive and further identified by Parcel Identification Number (PIN) 122822340072
(hereinafter "Subject Property"); and
WHEREAS, the Fedorowskis objected to the assessment on the basis of no perceived benefit from or
disparity thereto the Subject Property; and
City Council Meeting 10-10-OS
WHEREAS, on May 9, 2005, the City Council of Maplewood, Minnesota adopted Resolution No. 05-
05-072 denying cancellation of assessment; and
WHEREAS, the Fedorowskis further objected to the assessment and expressed their intent to appeal
to district court as aggrieved persons pursuant to Minnesota Statute §429.081; and
WHEREAS, the City Council and the Fedorowskis desire to settle the assessment dispute without
resorting to litigation and have agreed upon a reassessment amount as set forth in Agreement To
Reassess Property At 2437 Springside Drive And Waive Assessment Appeal (hereinafter
"Agreement") attached hereto as Exhibit A;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota as
follows:
That the City Engineer and City Clerk are hereby instructed to make the following adjustments
to the assessment roll for the Springside Drive Street Extension, City Project 03-36:
Reassess as follows the Subject Property identified by PIN: 122822340072 and legally
described as SECTION 12 TOWN 28 RANGE 22 THAT PART OF THEE 146 FT OF THE S
500 FT OF THEE 1/2 OF THEW 1/2 OF THE SE 1/4 OF SW 1/4 LYING NORTH OF THE
WLY EXTENSION OF THE N L OF SPRING SIDE DRIVE E (SUBJ TO ESMT) IN SEC 12 TN
28 RN 22 to reflect the following adjustments:
No, of Units
Street & Storm Construction 1
Sanitary Sewer Main 0
Sanitary Sewer Service 0
Water Main 0
Water Service
Rate Subtotal
$16,000.00 per unit $16,000.00
$2,760.00 per unit $ -
$1,050.OOperservice $ -
$2,760.00 per unit $ -
$1,050.OOperservice $ -
TOTAL ASSESSMENT for this parcel is $16, 000.00
The assessment roll for the Springside Drive Street Extension, City Project 03-36, as
amended, is hereby accepted, a copy of which is attached hereto and made a part hereof.
Said assessment roll shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
III. Such assessments shall be payable in equal annual installments extending over a period of 15
years, the first installments to be payable on or before the first Monday in January 2006 and
shall bear interest at the rate of 6.1 percent per annum for the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire
assessment from the date of this resolution until December 31, 2005. To each subsequent
installment when due shall be added interest for one year on all unpaid installments.
IV. The owner of any property so assessed may pay to the city clerk full or partial payments with
no interest within 30 days from the adoption of this resolution. Partial payment to the city shall
be a minimum of 25°~ of the assessment amount. Unpaid balances will be certified by the city
to Ramsey County after November 9, 2005 and they may, at any time after certification to
Ramsey County pay to the county auditor the entire amount of the assessment remaining
unpaid.
V. The city engineer and city clerk shall forthwith after November 9, 2005, but no later than
November 15th, 2005, transmit a certified duplicate of this assessment to the county auditor to
be extended on the property tax lists of the county. Such assessments shall be collected and
paid over the same manner as other municipal taxes.
City Council Meeting 10-10-OS
AGREEMENT TO REASSESS PROPERTY AT 2437 SPRINGSIDE DRIVE
AND WAIVE ASSESSMENT APPEAL
This Agreement is made this day of , 2005, by and between the
City of Maplewood, Minnesota, a municipal corporation (the "City") and Bradley Fedorowski and Dawn
Fedorowski (collectively the "Fedorowskis")
WHEREAS, the City Council of Maplewood, Minnesota adopted Resolution No. 05-04-050 authorizing
the levy of special assessments to benefited property for the Springside Drive Extension-West of
Sterling Street, Project Number 03-36 (the "Project"); and
WHEREAS, the Fedorowskis are the fee simple owners of property subject to the aforementioned
assessments located at 2437 Springside Drive and further identified by Parcel Identification Number
(PIN) 122822340072 ("Subject Property"); and
WHEREAS, the City specially assessed the Subject Property $23,717.76 for benefits directly resulting
from the Project;
WHEREAS, the Fedorowskis objected to the assessment on the basis of no perceived benefit from or
disparity thereto the Subject Property; and
WHEREAS, on May 9, 2005, the City Council of Maplewood, Minnesota adopted Resolution No. 05-
05-072 denying cancellation of assessment; and
WHEREAS, the Fedorowskis further objected to the assessment and expressed their intent to appeal
to district court as aggrieved persons pursuant to Minnesota Statute §429.081; and
WHEREAS, the City Council and the Fedorowskis desire to settle the assessment dispute without
resorting to litigation and have agreed upon a reassessment amount as set forth below;
NOW, THEREFORE, in consideration of the foregoing and mutual covenants and promises herein
contained, the parties hereby agree as follows:
The City shall reduce the special assessment to $16,000.00 ("Adjusted Assessment") in
accordance with the proposed Resolution attached hereto as Exhibit A.
2. In consideration for the City's reassessment or reduction of the special assessment
Bradley Fedorowski and Dawn Fedorowski do hereby agree and consent to the Adjusted
Assessment and
a. stipulate that the Subject Property has been benefited by the Project to the extent of
the Adjusted Assessment;
b. waive their rights to notice, hearing and appeal of this reassessment to the Subject
Property set forth in but not limited to Minnesota Statutes §429.061, et seq,
§429.071(2) and §429.081. Minnesota case law supports waiver of assessment
procedures such as the right of notice and public hearing. In Re Nemzek, 58 N.W.2d
746 (Minn. 1953); and
c. sign any reasonable and related documents or waivers presented by the City with
respect to the assessments.
City Council Meeting 10-10-OS 10
3. Each party will pay its own costs and attorneys' fees in connection with the assessment
and settlement.
Seconded by Councilmember Juenemann Ayes-All
Minnehaha and Century Intersection Improvements, City Project 05-31, Approve
Resolution Requesting Funding from MnDOT Through the Municipal Agreement
Program for Improvements at the Minnehaha Avenue (CSAH 34) and Century Avenue
(TH 120) Intersection
City Manager Fursman presented the report.
Public Works Director Ahl presented specifics from the report.
Councilmember Koppen moved to adopt the following resolution approving the request for
Municipal Agreement Funding form MnDOT for the Minnehaha and Century Intersection
Improvements and authorized an improvement proiect funding of $10,000 for this proiect:
RESOLUTION NO. 05-10-154
REQUESTING FUNDING FROM MN/DOT THROUGH THE MUNICIPAL AGREEMENT PROGRAM
FOR IMPROVEMENTS AT THE MINNEHAHA AVENUE (CSAH 34) AND CENTURY AVENUE (TH
120) INTERSECTION
WHEREAS, the City of Maplewood proposes to make certain improvements at the intersection
of Minnehaha Avenue (CSAH 34) and Century Avenue (TH 120), and
WHEREAS, the improvements will include the construction of turn lanes, signal phasing
modifications, and other intersection geometric improvements, and
WHEREAS, the improvements will benefit both the City of Maplewood and the Minnesota
Department of Transportation (Mn/DOT).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The City of Maplewood is requesting financial participation in the project from Mn/DOT
through the Municipal Agreement Program.
2. The City of Maplewood will be responsible for the preliminary engineering, final design
and permitting functions and costs of said improvements. The construction costs of the improvements
will be shared between Mn/DOT and the City of Maplewood. The amount of Mn/DOT's participation in
the construction costs shall be determined based upon the Mn/DOT Cost Participation Policy.
3. If funding is provided by Mn/DOT through the Municipal Agreement
Program, the City of Maplewood will provide the local share of the improvement costs and will
complete said project.
Approved this 10`h day of October 2005.
Seconded by Councilmember Rossbach Ayes-All
Request for Approval of City Recycling Contract
City Manager Fursman presented the report.
Public Works Director Ahl presented specifics from the report.
City Council Meeting 10-10-OS 11
Councilmember Juenemann moved to adopt the following Contract Agreement between the
City of Maplewood and Eureka Recycling for Recycling Services. Council also authorized the
following Maplewood Recycling Work plan:
Maplewood Recycling Work Plan
For the Period of November 2005 through December 2006
INTRODUCTION
This work plan shall serve as an amendment to recycling contract between the City of Maplewood and
Eureka Recycling. This work plan further details the services to be provided by Eureka Recycling,
especially specific public education tools.
Eureka has proposed, and the City has accepted the following major changes to the City's curbside
recycling program:
• New weekly service (instead of bi-weekly)
• Change of route "Tuesday district 2" to Friday
• Change in "holiday week" collection schedule (including limited collections on Saturdays
during specified "holiday weeks")
• Adding beer and pop ("wet strength") boxboard
• Adding textiles
• Converting about 20Multi-family dwelling (MFD) buildings from multi-family recycling service
to curbside recycling service (i.e., utilizing curbside bins instead of multi-family recycling carts).
Adopting a general rule that MFD buildings with 11 or more units will receive multi-family
recycling service using carts and MFD buildings with 10 or less units will receive curbside
service using curbside bins.
• Change to Eureka -provided recycling service within the City's municipal buildings
These major changes are addressed in this work plan.
1) CURBSIDE:
Why weekly?
Eureka Recycling is amission-driven organization that has been the City of Saint Paul's recycling
partner for two decades. Together, Eureka has been working hard to improve recycling in many
ways. In 2001, Eureka Recycling conducted a 14 month study of recycling collection methods to
determine the best system for Saint Paul when considering participation rates, economics, efficiency,
materials recycled and environmental benefit. The results led to several recommendations designed
to significantly increase the recycling rate in Saint Paul, while ensuring the program remains cost
effective and easy for people to use. In the study, two stream weekly collection resulted in a 26.1 °~
reduction in waste over the old source separated bi-weekly method.
In April 2005, the City of St. Paul made the city-wide switch to weekly collection and they have already
seen a 20°~ recycling rate increase in five months. Eureka expects that the annual mailing to every
resident will result in a sustained 25°~ increase in recycling over the period of the contract.
City Council Meeting 10-10-OS 12
Timing
Collection routes are developed based on participation and volumes in various neighborhoods.
Developing efficient routes takes a lot of time and energy while ensuring good customer
service. Beginning our contract with weekly collection allows for the efficient establishment of
weekly routes from the start and will maximize the environmental impact of recycling over the
course of the contract.
When switching collection methods and/or collection days, education is critical. With either
weekly or bi-weekly collection, some residents will have their recycling days switched, so it
makes sense to go to weekly now. By switching to weekly collection the first year of the
contract, Maplewood and Eureka Recycling will make the most out of our investment in
recycling education and minimize the changes residents experience in their recycling program.
Will weekly collections require more trucks?
Weekly collections will require marginally more truck capacity to account for the increase in materials
collected. Just because each house is serviced twice as often doesn't mean Eureka will need twice as
many trucks. Since there are fewer stops and less material to gather at each stop.
During the transition, Eureka does expect our trucks to be on the road for long days, so it will be vitally
important for residents to have their material at the curb by 7 a.m. and leave it out all day. Working
together with the City Eureka will educate residents.
Is weekly collection less efficient?
With weekly collection, Eureka expects our trucks to spend about the same amount of time on the
road. Here's why: Not everyone will choose to recycle every week, even though the option is there.
And, those that do recycle every week will have fewer materials each time because they are
spreading them out over more collection days. This mean our trucks will spend about the same
amount of time on the road since they will have fewer stops and less material to gather at each stop.
Eureka does expect to use about 20°~ more fuel to collect weekly. However, with weekly collection
Eureka also expects to see the amount of materials that people recycle increase by at least 15°~. The
environmental benefits of recycling more materials far outweigh the energy needed to collect each
week. These include
By recycling more materials, new materials do not need to be mined, like petroleum for plastic
bottles.
It is more energy-efficient to make new products from recycling materials than from virgin
materials. For example, it takes a lot less energy to make a glass bottle from another glass
bottle vs. mining silica.
Eureka does use biodiesel in our trucks, which means we have reduced the amount of
petroleum-based fuel we use (see below) and significantly lower the amount of pollution from
our trucks.
What are the environmental impacts of having trucks on the roads weekly as opposed to
biweekly?
As with every decision we make about recycling programs, we carefully balance the cost,
convenience, and environmental impact of all the aspects. Because of the expected increase in the
amount of materials recycled (and the cleaner burning biodiesel we use in our trucks) the net
environmental impact of recycling every week are positive.
City Council Meeting 10-10-OS 13
Why will recycling increase with weekly collection?
With weekly collection, if a resident misses a collection day, they only need to hold materials
for one week. Now, when people miss their recycling day, they have to store a month's worth
of recycling. A lot of people don't have that kind of room, and end up throwing away
recyclables they don't have room to store. By coming every week and giving people more
room to store recycling, we are making it easier to keep the recycling out of the trash can.
• Weekly collection gives people more room to store bulkier items such as cardboard and plastic
bottles.
• Recycling bins aren't as heavy for people who spread out their recycling over more collection
day.
Biodiesel
We use a 20 percent biodiesel blend in our trucks.
• Biodiesel is a cleaner fuel made from soybeans that produces much less pollution than
regular diesel fuel, which is better for the health of our employees and the families we serve.
• Biodiesel reduces harmful greenhouse gasses and particulates that contribute to the
growing asthma problems of children and the elderly. It cuts particulates by 10°~, carbon
monoxide by 11 °~ and hydrocarbons by 21 °~.
• Biodiesel reduces our use of petroleum and it's sustainable. Eureka Recycling's use of
biodiesel will replace 12,000 gallons of petroleum-based fuel with 216 acres of soybeans
annually.
• Biodiesel isn't the answer to our pollution problems. But it's an important step that we can
take now until more efficient engines are available.
Regular diesel fuel gives off pollutants, which settle to the ground and stay in neighborhoods. We
chose biodiesel because we're in neighborhoods every day so we want to do our part to protect the
health of the community and our drivers. Our mission is to pickup recycling because it's good for the
environment, we don't want to leave behind pollutants that aren't. Even though it's more expensive,
we are able to fund this initiative through the proceeds from the community's recycling program. We
think that's well worth it.
Operational Roll Out in the City of Maplewood
Collection methods and procedures will follow the general intent of the guidelines outlined in the RFP
and the specific requirements of the City -Eureka contract.
• There is currently no information on tons collected by district for the City, so to the best of our
knowledge we propose the following: Change Tuesday, District 2 to Friday. This will result in
balancing out the number of houses collected each week to 2500 except for Thursdays. We
will initially use the additional capacity of Thursdays to focus on Multi family recycling service
and tonnage growth.
Route maps- Except for the Tuesday district 2 change noted above, we will use the current
district systems and collection days in Maplewood, with both the 1 and 2 districts of each day
being collected weekly
Curbside Bins- We will work to assist Maplewood in locating a cost effective to solution to
ordering 14 to16 gallon bins.
Education
Eureka Recycling will focus the initial education on communicating to all residents about changes in
the recycling program and addressing the common, expected issues with the goals of increasing
City Council Meeting 10-10-OS 14
participation and quality of materials set out at the curb.
Eureka Recycling will provide the following educational efforts to all Maplewood Residents, starting
January 1~`, 2006.
City-wide mailing with district specific information
Corrective tagging, mailing and tracking
Newsletter submission for all messages and changes
Attendance at Environmental Committee meetings as desired by the City
Answer all calls to the hotline about resident's questions or concerns with recycling.
Specific Messages:
"Weekly Collection"
The switch to weekly collection will be the main focus of the city-wide mailing.
Eureka Recycling will put magnets on their trucks in Maplewood announcing weekly collection
Eureka will send monthly reminder stickers in the city-wide mailing (comes with
textiles/holiday)
"Change Tuesday -District 2 to Friday"
(Specific to this district only; Approximately 2,400 households)
The correct days and schedules will be promoted in the city wide mailing.
A separate (district-specific), direct mailing will be sent to all residents in December about the
change
Volunteers will be provided with lawn signs to remind their neighbors about the day change
"Move multifamily units with less than 11 units to curbside"
Eureka Recycling will add all eligible multifamily building to the city-wide mailing list to
ensure residents are properly educated on curbside collection.
Direct mail to all residents about the change
"Addition of Pop & Beer boxes and Textiles"
Information will be included in the city-wide mailing
Drivers will have corrective tags for materials prepared incorrectly
"At the curb by 7 a.m."
Because of new routes, residents may not be picked up at the same time they are accustomed to. To
avoid missed pickups, frustrated residents and decreased recycling rates, the lam message is key.
The information will be highlighted in the city-wide mailing
Eureka will have corrective tags for materials set out late
"Holiday Schedule"
There will be a new system for residents to get used to around holiday pick-ups. To minimized
confusion, Eureka Recycling will:
Provide a newsletter notice prior to all holidays
City Council Meeting 10-10-OS 15
Highlight information in the city-wide mailing
Reminder holiday sticker with the city-wide mailing (w/textiles/weekly)
"Common problems: garbage/notsorted"
Corrective tagging, postcard mailing and data tracking
Additional optional education
o Extensive targeted outreach to repeat addresses, including custom letters, one on one
training, phone calls, etc.
Weekly Curbside Recycling Tonnage Projections
Curbside tonnage projections (in terms of pounds per household served) will be based on 15°~
increase first year, 2°~ increase each additional year.
2) MUTLI FAMILY RECYCLING
Operational Roll Out:
For over 10 years, Eureka Recycling has focused extensively on how to build an effective multifamily
recycling program. Most of the strategies are outlined in our multifamily recycling toolkit and Eureka
will follow this approach in Maplewood. Most important is to set up each account individually to meet
the unique needs and challenges of the property. This requires significant time, but is well worth the
investment in the long run.
The basic steps for each building include:
Contacting the building owner or manager, making sure they buy into the program and sign a
recycling agreement. Maplewood's Multi-Family Recycling Ordinance requires all mutli-family
properties to offer recycling to their tenants.
Each site is set up with the appropriate types of containers.
All information is entered into our multifamily database.
The account is monitored closely for the first three to six months to adjust to the proper schedule
and to address contamination and participation issues through the proper education.
Information on the amount and types of materials collected, any problems with the site or
contamination and any communication with the building managers are entered into the database
each collection day.
Eureka Recycling will follow the requirements outlined in the RFP for all buildings with 11or more
units.
Timing:
Current Account Transition
(November 2005 through June 2006)
o Beginning in November 2005, Eureka Recycling Staff will begin contacting property owners
that currently have City service, signing recycling agreements and getting information into
the database.
o Cart set ups will occur in late December 2005 to prevent any disruption in service.
o Close monitoring of setups and accounts will continue for the subsequent three to six
months and continued education will occur depending on need.
City Council Meeting 10-10-OS 16
RESULTS: All current City serviced accounts will be set up by January 1 ~`, 2006. Eureka will
monitor these sites to adjust for appropriate service level and apply education as needed.
• Preparation for outreach to buildings with less than 11 units
(starting November 2005)
o Eureka Recycling will work with the City to identify all multifamily buildings with less than
11 units.
For buildings not currently receiving service, Eureka will contact them about participating in
the curbside recycling program add them to our curbside mailing list.
o For buildings currently receiving multi family recycling (i.e. cart service), we will individually
contact them about transitioning to curbside recycling service. Eureka will provide
appropriate education to the residents of these buildings about the change.
RESULTS: More residents will have access to the more efficient curbside recycling program.
Currently served residents will receive proper notification by January 1 ~` to continue recycling
uninterrupted.
• New Accounts
(starting June 2006)
o Eureka Recycling will work with the City to prioritize and target outreach to new buildings
(including City buildings in Maplewood). This should be based on geographic area.
o To allow the proper time to sustainably set up accounts, Eureka Recycling will set up 8 to
10 new buildings each quarter based on the targeted list of prioritized accounts compiled
together with the City.
Eureka Recycling will field calls from buildings that call to request service and schedule
their set up as part of the work above.
RESULTS: Eureka Recycling will work with the City to prioritize, recruit and add 8 to10 new accounts per
quarter in a sustainable manner until all MFD buildings are served.
Education
MULTIFAMILY
Eureka Recycling will first focus on gathering information about buildings and properly setting up
multifamily carts at buildings with clear labels. Then, Eureka will annually respond to the performance
monitoring information we collect (tonnage, participation, etc.) to target outreach.
• Labeling of carts
• Tracking of building information for future outreach
• Corrective postcards sent to un-serviceable accounts
• Newsletter submission about multifamily recycling
• Answer all calls to the hotline
• Distribution of fliers/posters to building management
o Current accounts (October 2005-June 2006)
o Dumpster to Cart accounts (January 2006)
City Council Meeting 10-10-OS 17
o New accounts (after June 2006: 8-10/quarter)
Projected Multi Family Recycling Tonnage Increases
Tonnage projections will be based on growth of service of 8 to 10 additional buildings per quarter until
all MFD buildings are served.
S) PERFORMANCE MONITORING
In efforts to determine appropriate education and operational decisions that will maximize the
recovery of materials and decrease contamination, Eureka Recycling will track the details of collection
in Maplewood.
Curbside:
o Eureka Recycling will track the total tons collected by daily route. This will establish base
line data to evaluate trends by area of the City.
o Once a year Eureka will do a participation (over a one month period) and set out analysis
for each daily route. This will involve tracking how many households participate in recycling
at least once a month and how many households set out materials on average each week.
o Track number of "driver education tags" by day and by route.
Multifamily:
For each multi family building, Eureka will track the:
o Type of service: multi family recycling vs. curbside recycling (for buildings with 10 or fewer
units).
o Number of units per building.
o Amount of materials collected by type.
o Any contamination or customer service problems.
o Date and type of educational materials received at the property.
o Amounts and types of containers at the property.
Processing:
o Eureka will conduct an annual composition analysis by commodity.
Customer Service:
o Eureka will track compliments, complaints, missed pick-ups, late setouts, contamination
issues, and phone calls to evaluate our customer service efforts.
Seconded by Councilmember Rossbach Ayes-All
Play System for Maplewood Heights Park
City Manager Fursman presented the report.
Director of Parks and Recreation Anderson presented specifics from the report.
Councilmember Koppen moved to award a contract to Earl F. Andersen to purchase
playground equipment at Maplewood Heights Park through U.S. Communities at a cost of
City Council Meeting 10-10-OS 18
$52,223. The council also established a budget of $76,000 for the Maplewood Heights project
with monies re-allocated from the park development fund for the Joy Park Trail.
Seconded by Councilmember Juenemann Ayes-All
10. Deer Herd Reduction
a. City Manager Fursman presented the report.
Director of Parks and Recreation Anderson presented specifics from the report.
Councilmember Rossbach moved to approve the hiring of a management company to utilize
sharpshooters to reduce the deer herd in southern Maplewood, with the monies to
be allocated for the contingency fund not to exceed $28,000.
Seconded by Councilmember Koppen Ayes-All
L. VISITOR PRESENTATIONS
Joe Polenchek, 1359 Skillman, Maplewood, inquired if staff considered putting the
Gladstone question on the general election ballot. Assistant City Manger Coleman
noted it was much too late to put the question on the ballot, also stating that staff is still
in the planning process and hopes to bring the plan to the public and the City Council
in December.
Gerry Hoffman - 2469 Hillwood Drive, Maplewood was pleased with the endorsement
by council to direct staff to manage the deer herd.
M. COUNCIL PRESENTATIONS
Open Council Interviews on Television Cable -October 17`h at 5:00 p.m. the interviews
for the open council seat to be filled temporarily will be televised on local cable station
GTN Channel 16.
City Clean-up Day-Saturday, October 15`h, 8:00 a.m. to noon is City Clean-up
Day at Gethsemane Lutheran Church. Further details are available on the city website.
Traffic Study-Councilmember Rossbach noted the City of Roseville passed a resolution
requesting a traffic study for the intersection of Rice Street and County Road B.
Councilmember Rossbach asked for staff to contact the City of Little Canada to inform
them Maplewood may potentially be involved in the study.
Population of Geese-Councilmember Koppen requested a plan to discuss the number
of geese in the city and surrounding cities. Parks and Recreation Director Anderson
explained how the problem is region wide and feeding them enhances the problem.
N. ADMINISTRATIVE PRESENTATIONS
Application for the council vacancy for the seat of Jackie-Monahan Junek will be accepted at
the city until 12 noon on Friday, October 14`h
O. ADJOURNMENT
Councilmember Juenemann moved to adjourn the meeting at 9:26 p.m.
Seconded by Councilmember Rossbach Ayes-All
City Council Meeting 10-10-OS 19