HomeMy WebLinkAbout01-13-2003MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, January 13, 2003
Council Chambers, Municipal Building
Meeting No. 03-O1
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D.
E.
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G.
CALL TO ORDER:
A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and
was called to order at 7:00 P.M. by Mayor Cardinal.
PLEDGE OF ALLEGIANCE
ROLL CALL
Robert Cardinal, Mayor Present
Kenneth V. Collins, Councilmember Absent
Kathleen Juenemann, Councilmember Present
Marvin C. Koppen, Councilmember Present
Julie A. Wasiluk, Councilmember Present
APPROVAL OF MINUTES
1. Minutes from the December 23, 2002 City Council Meeting, Meeting No. 02-13
Councilmember Wasiluk moved to approve the City Council Minutes of December 23, 2002
meeting as presented.
Seconded by Councilmember Juenemann Ayes-All
APPROVAL OF AGENDA
M1. DARE Graduation
M2. Cable Commission Annual Report
M3. Joint Meeting with School Boards 622 and/or 623
N1. MLC Regional II Meeting
M4. Ramsey County League of Local Government
Councilmember Wasiluk moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes-All
APPOINTMENT S/PRESENTATIONS
Dan Kaler, Superintendent of School District of 622 thanked the council and stafffor their
support regarding the two levy questions on the 2002 ballot. He also provided the city with a
copy of the District 622 Executive Summary for 2002.
CONSENT AGENDA
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Councilmember Juenemann moved to approve the consent agenda as presented.
Seconded by Councilmember Koppen Ayes- All
1. Approval of Claims
ACCOUNTS
PAYABLE
$3,710.00 Checks #59755 thru #59756 dated 12/19/02
$214,335.72 Checks #59757 thru #59817 dated 12/20/02
$1,632,510.63 Disbursements via debits to checking account
dated 12/13 thru 12/18/02
$850.00 Checks #59818 thru # dated 12/23/02
$464,071.65 Checks #59819 thru #59854 dated 12/31/02
$243,858.37 Disbursements via debits to checking account
dated 12/19 thru 12/26/02
$130,307.63 Checks #59855 thru #59856 dated 12/30 thru
12/31/02
$465,237.84 Checks #59857 thru #59913 dated 1/3 thru
1/7/03
$1,541,991.29 Disbursements via debits to checking account
dated 12/27/02 thru 1/2/03
$4,696,873.13 Total Accounts Payable
PAYROLL
$390,917.61 Payroll Checks and Direct Deposits dated
12/20/02
$23,210.85 Payroll Deduction checks #91814 thru #91818
dated 12/20/02
$390,907.84 Payroll Checks and Direct Deposits dated
1/3/03
$24,912.11 Payroll Deduction checks #91981 thru #91987
dated 1/3/03
$829,948.41 Total Payroll
$5,526,821.54 GRAND TOTAL
2. Utility Billing Agreement Amendment
Approved the Utility Billing Agreement Amendment.
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3. Budget Transfers for Employees Bargaining Group Settlements
Authorized the appropriate budget transfers from the contingency accounts totaling
$351,070 to finance settlements with the employee bargaining groups.
4. 2003 Animal Control Services Contract
Accepted the 2003 contract proposal from Animal Control Services, Inc.
5. Purchase of Police Vehicles
Authorized the purchase of five 2003 Ford Crown Victoria Squad Cars and one 2003
Dodge Intrepid.
6. Donations to the Police Department
Accepted the donations from Countryside Volkswagen-Saab ($3000) and The Partnership
($30).
7. Final Plat-Anderson Hillwood Oaks (Mailand Road and Dorland Road South)
Approved the Anderson Hillwood Oaks final plat. This approval is subject to the owner
of 2310 Mailand Road vacating the existing 33-foot-wide private driveway easement and
the applicant recording the plat with the county.
8. Conditional Use Permit Review-Saint Paul Regional Water Services (1900 Rice Street)
Agreed to review the St. Paul Regional Water Services' conditional use permit again in
one year.
9. Conditional Use Permit Review-Emma's Place (2161, 2163 and 2165 Van Dyke Street)
Agreed to review the permit for Emma's Place again in one year.
10. Conditional Use Permit Review-Carefree Cottage Villas (Phase IV) (1735 and 1737
Gervais Avenue East)
Agreed to review the conditional use permit for the planned unit development (PUD) for
the Carefree Villas (Phase IV) again in one year or sooner if the owner proposes a change
to the site.
H. PUBLIC HEARINGS
None
I. AWARD OF BIDS
None
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J. UNFINISHED BUSINESS
None
K. NEW BUSINESS
L Intoxicating Liquor License-Red Lobster-Ehrick Holland
a. City Manager Fursman presented the staff report.
b. City Clerk Guilfoile presented specifics from the report.
c. Ehrick Holland, the applicant, was present to answer questions.
Councilmember Koppen moved to approve the intoxicating liquor license for Ehrick Holland for
Red Lobster Restaurant.
Seconded by Councilmember Wasiluk Ayes-All
2. Intoxicating Liquor License-Bennigan's-Bernard Klarkowski
a. City Manager Fursman presented the staff report.
b. City Clerk Guilfoile presented specifics from the report.
c. Bernard Klarkowski, the applicant, was present to answer questions.
Councilmember Koppen moved to approve the intoxicating liquor license for Bernard
Klarkowski for Benni~ans Restaurant.
Seconded by Councilmember Wasiluk Ayes-All
3. Personal Service License-Barbara Ann Schuett for Sister Rosalind Gefre's at Maplewood
Community Center
a. City Manager Fursman presented the staff report.
b. City Clerk Guilfoile presented specifics from the report.
c. Barbara Ann Schuett, the applicant, was present to answer questions.
Councilmember Wasiluk moved to approve Barbara Ann Schuett for an individual personal
service license.
Seconded by Councilmember Juenemann Ayes-All
4. Lift Station No. 2, Project 00-11: Resolutions for Final Recapitulation of Construction
Contract (Change Order #1) and Acceptance of Project
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
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Councilmember Koppen moved to approve the following two resolutions for a Gravity Sewer
Main for Lift Station No. 2. Citj Project 00-11: Final Recapitulation of the Construction
Contract and Acceptance of Project:
RESOLUTION 03-O1-001
FINAL RECAPITULATION OF CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 00-11, Gravity Sanitary Sewer for Lift Station No. 2, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, construction has now been completed with increases in the quantity of some
contract unit price items that have resulted in a final project cost greater than the original contract
amount, and
WHEREAS, it is now necessary that said final contract be modified and designated as
Improvement Project 00-11, Final Recapitulation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Final Recapitulation in the amount of $8,123.47. The final contract amount
is $190,578.47.
The finance director is hereby authorized to make the financial transfers necessary from the
sewer fund to implement the revised financing plan for the project. The project budget is increased by
$8123.47
RESOLUTION 03-O1-002
ACCEPTANCE OF PROJECT
WHEREAS, the city engineer for the City of Maplewood has determined that the Improvements
of the Gravity Sewer for Lift Station No.2, City Project 00-11, are complete and recommends
acceptance of the project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that City Project 00-11 is complete and maintenance of these improvements is accepted
by the city. Release of any retainage or escrow is hereby authorized.
Seconded by Councilmember Juenemann Ayes-All
5. Maple Hills Lift Station Relocation, Project 02-04: Resolution Directing Modification of
Existing Construction Contract (Change Order #2)
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to approve the following resolutions Directing the
Modification of the Existing Construction Contract (Change Order No. 2) for Maple Hills Lift
Station Relocation. Project 02-04:
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RESOLUTION 03-O1-003
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 02-04, Maple Hills Lift Station Relocation, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 02-04, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 2 in the amount of $1,642.30. The revised contract
amount is $160,519.80.
No revisions to the project budget are required at this time, as these changes fall within
the original project budget.
Seconded by Councilmember Wasiluk Ayes-All
6. English Street Improvements, Project 01-14: Resolution Directing Modification Existing
Construction Contract, Change Order #1)
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to adopt the attached resolution Directing the Modification
of the Existing Construction Contract for the English Street Improvements, Project 01-14:
RESOLUTION 03-O1-004
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 01-14, English Street Improvements, and has let a construction contract pursuant
to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 01-14, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 1 in the amount of $71,517.57. The revised contract
amount is $1,268,100.98.
No revisions to the project budget are required at this time, as these changes fall within
the original project budget. A final project recap will be done at a later date to reapportion funding
based on the cost of work.
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Seconded by Councilmember Koppen Ayes-All
Kennard/Frost Area Streets, Project 02-10: Resolution Accepting Report and Calling for
Public Hearing
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to adopt the following resolution to accept the report and call
for a public hearing for 7:00 p.m. Monday, January 27, 2003, for the Kennard/Frost Area
Improvements proiect:
RESOLUTION 03-O1-005
ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to resolution of the council adopted June 10, 2002, a report has been
prepared by the city engineering division with reference to the improvement of Kennard/Frost Area
Streets, City Project 02-10, and this report was received by the council on January 13, 2003, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The council will consider the improvement of such street in accordance with the report
and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $3,160,500.
2. A public hearing shall be held on such proposed improvement on the 27th day of January
2003 in the council chambers of city hall at 7 p.m., and the clerk shall give mailed and published notice
of such hearing and improvement as required by law.
Seconded by Councilmember Koppen Ayes-All
8. South Maplewood Comprehensive Study (Sewer), Project 03-03-Authorization to
Conduct Comprehensive Sewer Study
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to authorize the cit.~engineer to hire a consulting~ineer to
assist in the preparation of a Comprehensive Sewer Study of South Maplewood from Linwood
Avenue to the southern city border and direct the finance director to transfer $15,000 from the
sewer fund to establish a proiect fund.
Seconded by Councilmember Koppen Ayes-All
L. VISITOR PRESENTATIONS
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1. Sewer Concerns-Emil Sturzenegger, 2455 Londin Lane, expressed concerns about a
sewer problem on Lower Afton Road.
M. COUNCIL PRESENTATIONS
1. DARE Graduation-Mayor Cardinal would like to see other Councilmembers participate
in the DARE Graduation Ceremonies.
2. Executive Report on the Cable Commission-Tim Finnerty, Executive Director of the
Ramsey Washington County Cable Commission compiled ayear-end report, which
Mayor Cardinal passed on to City Manager Fursman.
3. Joint Meeting with School Board-Mayor Cardinal would like to extend a welcome for
a joint meeting with the local school districts.
4. Ramsey County League of Local Governments-Councilmember Wasiluk extended an
invitation to other Councilmembers and the public to meet your legislators on January
23`d 7:00 p.m. to 8:30 p.m. at the League of Minnesota Cities Building on University
Avenue in St. Paul.
N. ADMINISTRATIVE PRESENTATIONS
1. Council Retreat Date-City Manager Fursman requested a date be set for the
annual meeting. Two dates will be brought to the staff and the facilitator for final
approval.
2. Group Home Meeting- City Manager Fursman noted a meeting will be held on January
29a' 6:00 p.m. to 8:00 p.m. in the council chambers to discuss Group Homes.
3. 2003 Minnesota League of Cities Region II Meeting-City Manager Fursman announced
this Breakfast Meeting will be held Wednesday, January 22, 7:30 - 9:30 am at
Woodbury's Central Park.
O. ADJOURNMENT
Councilmember Koppen moved to adjourn the meeting at 8:10 p.m.
Seconded by Councilmember Juenemann Ayes -All
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