HomeMy WebLinkAbout08-12-2002MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, August 12, 2002
Council Chambers, Municipal Building
Meeting No. 02-17
A.
B.
C.
D.
CALL TO ORDER
A meeting of the City council was held in the Council Chambers, at the Municipal Building and
was called to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Robert Cardinal, Mayor Present
Kenneth V. Collins, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin C. Koppen, Councilmember Present
Julie A. Wasiluk, Councilmember Present
APPROVAL OF MINUTES
1. Special City Council Meeting, July 18, 2002, Meeting No. 02-15
Councilmember Juenemann moved to approve the Special City Council Minutes of July
18. 2002 as amended.
Seconded by Councilmember Collins Ayes-All
2. Minutes from the CounciUManager Workshop, July 22, 2002
Councilmember Collins moved to approve the CounciUMana~er Workshop Minutes of July
22, 2002 as presented.
Seconded by Councilmember Juenemann Ayes-All
3. Minutes from the City Council Meeting, July 22, 2002, Meeting No. 02-16
Councilmember Juenemann moved to approve the City Council Minutes of July
22, 2002, Meeting No. 02-16 as presented.
Seconded by Councilmember Wasiluk Ayes-All
E. APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Collins Ayes-All
M1. National Wheelchair Softball Tournament
M2. Appreciation for City Sponsored Projects
M3. NEST
M4. Gladstone Street Project
M5. Correspondence
M6. Chief Winger Retirement Party
F
G.
APP OINT MENT S/PRESENTATION S
None
CONSENT AGENDA
Councilmember Collins moved to approve the Agenda Items 1-5 and 8-10.
Seconded by Councilmember Wasiluk Ayes-All
Councilmember Wasiluk moved to approve the Agenda Item 6.
Seconded by Councilmember Collins
Ayes-Councilmembers Collins, Juenemann,
Koppen and Wasiluk
Abstain-Mayor Cardinal
Councilmember Wasiluk moved to approve the Agenda Item 7.
Seconded by Councilmember Juenemann
1. Approval of Claims
ACCOUNTS
PAYABLE
Ayes-Mayor Cardinal, Councilmembers
Collins, Juenemann and Wasiluk
Abstain-Councilmember Koppen
$3,441.71 Checks #58300 thru #58301 dated 7/12 thru
7/16/02
$738,171.84 Checks #58302 thru #58370 dated 7/23/02
$241,617.45 Disbursements via debits to checking account
dated 7/12 thru 7/22/02
$359,120.08 Checks #58371 thru #58439 dated 7/30/02
$137,567.72 Disbursements via debits to checking account
dated 7/19 thru 7/29/02
$27,333.45 Checks #58440 thru #58442 dated 7/30/02
$431,504.43 Checks #58443 thru #58496 dated 8/06/02
$744,062.70 Disbursements via debits to checking account
dated 7/26/02 thru 8/05/02
$2,682,819.38 Total Accounts Payable
2
PAYROLL
$510,439.96 Payroll Checks and Direct Deposits dated
7/19/02
$23,514.42 Payroll Deduction checks #89867 thru #89871
dated 7/19/02
$399,360.60 Payroll Checks and Direct Deposits dated
8/02/02
$24,762.60 Payroll Deduction checks #90029 thru #90035
dated 8/02/02
$958,077.58 Total Payroll
$3,640,896.96 GRAND TOTAL
2. Final Plat-Knollwood Circle Addition (Cypress Street and County Road C)
Approved the final plat for the Knollwood Circle Addition.
3. Parade Fee Waiver-St. Paul Police Department-Lightening Run Rally Against Diabetes
Waived the fee for a parade permit for the St. Paul Police Department.
4. Temporary Gambling Permit-Hill Murray School
Adopted the following resolution approving the temporary gambling license for Hill Murray
School:
RESOLUTION 02-08-135
APPROVING CHARITABLE GAMBLING
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary
permit for lawful gambling is approved for the Hill-Murray School, 2625 Larpenteur Avenue East,
Maplewood, Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of
application for said permit as governed by Minnesota Statute • 349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division
of the Minnesota Department of Gaming approve said permit as being in compliance with Minnesota
Statute • 349.213.
NOW, THEREFORE, BE IT FURTHER RESOLVED that this resolution by the City Council of
Maplewood, Minnesota be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Wasiluk Ayes -all
5. Certification of Election Judges-State Primary Election
Adopted the following resolution accepting the 2002 election judges:
RESOLUTION 02-08-137
RESOLUTION ACCEPTING ELECTION JUDGES
RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the
2002 State Election, to be held on Tuesday, September 10, 2002:
Charlotte Alm Ronald Hamre Howard Muraski
Elsie Anderson Walter Hayde James Nieman
Carol Arnold Jacqueline Hayne Rozanne Nohre
Marlys Barrett Lloyd Hecht Ann Marie Norberg
Joan Bartelt John Henry Neva Norman
Gerald Behm Pat Hensley Beverly Ogilvie
Jaime Belland Constance Hines Elizabeth Olson
Carol Berger Anna Mae Hogan Mary Olson
Merv Berger Jennifer Hollerbach Norman Olson
Pat Blank Shirley Horton Phyllis Pauly
Donna Brown Mildred Iversen David Pehl
Jeanette Bunde Nancy Jackson Karyl Petersen
Joan Button Robert Jackson Lorraine Petschel
Lucille Cahanes Jeff Janacek Jacque Phillippi
Geraldine Callahan Barbara Jensen Ida Quistad
Anne Cardenas Barbara Johnson Linda Randolph
Margaret Cokley Don Jungmann Marlene Reitmann
Mae Davidson Helen King Lorraine Rosauer
Lawrence Dean Rosemary Koch RoseMarie Rossi
Bernice Del Monte Joan Kolasa Elaine Rudeen
Jean Dickson Joseph Kolasa Ronald Rutz
Kathy Dittle Mona Krekelberg Florence Sajevic
Grace Domfeld Margaret Kunde Larry Schaaf
Diane Droeger Marvella Lackner Mary Ann Schneider
Fred DuCharme Rita Lally Don Schroepfer
Audrey Duellman Richard Lambert Harriet Schroepfer
Marge Dvorak Anita Larson Evelyn Skluzacek
Betty Eddy Nancy Lash Bob Spangler
Carolyn Eickhoff Lorraine Lauren Louis Spies
John Eineke Barbara Leiter Kenneth Sullivan
Shirley Evertz Thelma Ling Theresa Sullivan
Ann Fallon William Little Lorraine Taylor
Lorraine Fischer Delores Lofgren Rita Taylor
Mary Fischer Richard Lofgren Milo Thompson
Delores Fitzgerald Shirley Luttrell Pat Thompson
Bob Flood Carol Mahre D. Franklin Tolbert
Anne Fosburgh Rose Marie Manders Carmen Tomaszewski
Mary Ann Franzen Claire Markie Geraldine Trooien
Rita Fredrickson Thomas Maskrey Patricia Trumble
Bevery Gelao Esther Maudal Cecilia Tucker
Mark Gilstad Jackie Meyer Barbara Vandeveer
Diane Golaske Joan Misgen Mary Vante
Betty Granger Bill Moen Gene Wandersee
Guy Grant Katherine Mollers Gayle Wasmundt
Mary Grant Arthur Mollica John Willy
Betty Haas Betty Mossong Sandra Wittmann
Carol Hamre Delores Marsch
6. Temporary Beer, Liquor and Food Permit-St. Jerome's Church Annual Fall Festival &
Booya
Approved the applications for temporary beer, temporary liquor (wine only) and temporary
food for St. Jerome's Church Annual Fall Festival & Booya.
Temporary Gambling and Food Permit-Holy Redeemer Church Annual Spaghetti Dinner
Adopted the following resolution approving the charitable gambling license for Holy Reeder
Church.
RESOLUTION 02-08-136
APPROVING CHARITABLE GAMBLING
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary
permit for lawful gambling is approved for the Holy Redeemer Church, 2555 Hazelwood Street,
Maplewood, Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of
application for said permit as governed by Minnesota Statute • 349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division
of the Minnesota Department of Gaming approve said permit as being in compliance with Minnesota
Statute • 349.213.
NOW, THEREFORE, BE IT FURTHER RESOLVED that this resolution by the City Council of
Maplewood, Minnesota be forwarded to the Gambling Control Division for their approval.
8. Donation to Maplewood Police Reserves
Accepted the $450 donation from the Ramsey County Agricultural Society and has made the
necessary budget adjustment so that it maybe used to purchase equipment for the Reserve
Program.
9. 2002 Firefighter Pay and Benefits Change
Adopted the changes to the pay structure and benefits for the full-time firefighter positions.
10. Temporary Food Permit-MS Society Fundraiser-Fee Waiver
Waived the $45.00 per day permit fee for the MS Society.
H. PUBLIC HEARINGS
1. 7:00 p.m. Assessment Hearing-Eldridge Avenue Improvements, Project 01-29; Resolution
Adoption of the Assessment Roll
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
c. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following person was heard:
City Council Meeting 08-12-02
None
Councilmember Wasiluk moved to approve the Eldridge Avenue Improvements. Project 01-29:
Resolution Adoption of the Assessment Roll.
RESOLUTION 02-08-138
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on July 8, 2002, calling for a
Public Hearing, the assessment roll for the Eldridge Avenue Improvements, City Project 01-29,
was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their assessments according to
the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
(None as of 8/5/02)
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
1. That the City Engineer and City Clerk are hereby instructed to review any objections received and
report to the City Council at the regular meeting on August 26, 2002, as to their recommendations
for adjustments.
2. The assessment roll for the Eldridge Avenue Improvements as amended, without those property
owners' assessments who have filed objections, a copy of which is attached hereto and made a part
hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the
lands named therein, and each tract of land therein included is hereby found to be benefited by the
proposed improvement in the amount of the assessment levied against it.
Such assessments shall be payable in equal annual installments extending over a period of 15 years,
the first installments to be payable on or before the first Monday in January 2003 and shall bear
interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment
resolution. To the first installment shall be added interest on the entire assessment from the date of
this resolution until December 31, 2002. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
4. The owner of any property so assessed may, at after certification of the assessment to the county
auditor, pay to the county auditor the entire amount of the assessment remaining unpaid, with
interest accrued to December 31 of the year in which such payment is made. Such payment must be
made before November 15 or interest will be charged through December 31 of the neat succeeding
year.
The city engineer and city clerk shall forthwith after September 11, 2002, but no later than October
15, 2002, transmit a certified duplicate of this assessment to the county auditor to be extended on
the property tax lists of the county. Such assessments shall be collected and paid over the same
manner as other municipal taxes.
Seconded by Councilmember Juenemann Ayes-All
I. AWARD OF BIDS
1. Eldridge Avenue Improvements, Project 01-29; Resolution for Award of Bids
City Council Meeting 08-12-02
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to adopt the following resolution awarding the bid for the
Eldridge Avenue Improvements. Project 01-29 to Arnt Construction Company in the amount of
$273.996.40:
RESOLUTION 02-08-139
RECEIVING BIDS MODIFICATING PROJECT BUDGET AND
AWARDING CONSTRUCTION CONTRACT
WHEREAS, pursuant to resolution passed by the city council on July 8, 2002, plans and
specifications for the Eldridge Avenue Improvements, City Project 01-29, have been approved, and
WHEREAS, pursuant to resolution passed by the city council on July 8, 2002, bids were received
and publicly opened and read aloud on August 2, 2002 as follows:
1. Arnt Construction Co. $273,996.40
2. Forest Lake Contracting, Inc. $331,674.00
3. F.M. Frattalone Excavating and Grading, Inc. $362,888.50, and
WHEREAS, the bid amounts received have exceeded the feasibility study budget amount, and
WHEREAS, a revision to the project budget is required before proceeding with the award of the
construction contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Said bids as opened on August 2, 2002 are hereby received and acknowledged.
2. A modification of the project budget is hereby authorized to be increased by $25,700 from
$334,600.00 to $360,3000, and to follow the following revised financing plan:
Street Assessments: $ 112,000
Strom Assessments: $ 17,640
Sewer Utility Fund: $ 6,660
SPRWS Obligation: $ 2,200
Private Driveway Agreements: $ 29,500
City Tax Levy: $ 192.300
Total: $ 360,300
3. A construction contract in the amount of $273,996.40 is hereby awarded to the lowest
responsible bidder, Arnt Construction Co., and the mayor and city manager are hereby authorized to
execute said construction contract.
4. The finance director is hereby authorized to make the financial transfers necessary to
implement the revised financing plan.
City Council Meeting 08-12-02
Seconded by Councilmember Wasiluk Ayes-All
2. Beaver Lake T.H. Sanitary Sewer and Bike Path, Project 01-09; Resolution for Award of
Bids
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to table this item until the August 26, 2002 council meeting.
Seconded by Councilmember Wasiluk Ayes-All
3. Markham Pond Outlet Storm Sewer Improvement, Project 02-02; Resolution for Award of
Bids
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Wasiluk moved to award the bid for the Markham Pont Outlet Improvements.
Project 02-02 to Ro-So Contracting in the amount of $62.590:
RESOLUTION 02-08-140
RESOLUTION FOR AWARD OF BIDS
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of
Ro-So Contracting Inc. in the amount of $62,590.00 is the lowest responsible bid for the construction of
Markham Pond Outlet Storm Sewer Improvement, City Project 02-02 and the mayor and clerk are hereby
authorized and directed to enter into a contract with said bidder for and on behalf of the city.
The finance director is hereby authorized to make the financial transfers necessary to implement the
financing plan for the project.
Seconded by Councilmember Koppen Ayes-All
4. 2002 Seal Coat, Project 02-12; Award of Bids
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to award the bid for the 2002 Seal Coat Project 02-12 to
Pearson Brothers in the amount of $61.400.00.
Seconded by Councilmember Collins Ayes-All
J. UNFINISHED BUSINESS
None
City Council Meeting 08-12-02
K. NEW BUSINESS
1. 2003 Proposed Budget
a. City Manager Fursman presented the staff report and specifics.
The budget presentation for the 2003 Proposed Budget will be held Tuesday, September 3rd
at 5:00 p.m.
2. Chalet of Maplewood-One Time Event
a. City Manager Fursman presented the staff report.
b. City Clerk Guilfoile presented specifics from the report.
Councilmember Koppen moved to accept the chalet lounge and restaurant one-time event.
Seconded by Councilmember Wasiluk Ayes-All
Councilmember Juenemann moved a friendly amendment for the event to be held noon to 10:00
p.m. on Saturday and noon to 8:00 p.m. on Sunday.
Seconded by Mayor Cardinal Ayes-Mayor Cardinal, Councilmembers
Juenemann, and Wasiluk
Nays-Councilmembers Koppen and Collins
(A member from Beaver Lake was not present as of yet, council moved to item #4 prior to
addressing item #3.)
3. Appeal of Community Design Review Board Approval-Beaver Lake Town Houses
(Lakewood Drive and Maryland Avenue)
a. City Manager Fursman presented the staff report.
b. Assistant City Manager Coleman presented specifics from the report.
a Community Design Review Boardmember Diana Longrie-Kline presented the Board
member's report.
d. Doug Moe, the architect for the project was heard.
Councilmember Juenemann moved to uphold the requirement of the community design review
board for brick wainscoting on all sides of the apartment buildings in the Beaver Lake Townhome
development.
Seconded by Councilmember Wasiluk Ayes-Councilmembers Juenemann and
Wasiluk
Nays-Mayor Cardinal, Councilmembers
Collins, and Koppen
Motion Failed.
City Council Meeting 08-12-02
4. Carefree Villas: Appeal of Sidewalk Requirement along Gervais Avenue
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
c. Karl Keel of URS Corporation provided his opinion on the feasibility of the project.
d. Bruce Mogren, Developer, stated his opposition to the sidewalk requirement.
Councilmember Koppen moved to require a deposit be made into an escrow account (term and
amount to be determined by the engineer and developer) for the installation of a sidewalk.
Seconded by Mayor Cardinal. Ayes- Mayor Cardinal and
Councilmember Koppen
Nays- Councilmembers Collins, Wasiluk and
Juenemann
Motion Failed.
Councilmember Collins moved to accept the staff report and affirmed the requirement of Mogren
Development to install the sidewalk along Gervais Avenue as part of the Carefree Villas PUD.
Seconded by Councilmember Juenemann Ayes- Councilmembers Collins, Wasiluk and
Juenemann
Nays- Mayor Cardinal and Councilmember
Koppen
5. Miscellaneous Project Assessments, Projects 00-04, 01-09, 01-28, 02-02, 02-04
a. Resolution Ordering Preparation of Assessment Roll
b. Resolution Ordering Assessment Hearing
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to adopt the following resolution for the miscellaneous proiect
assessments, Projects 00-04, 01-09, 01-28, 02-02, 02-04, ordering preparation of the assessment
roll.
RESOLUTION 02-08-141
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the city clerk and city engineer have received bids for the improvements on the
following projects:
• Tilsen South Sewer and Water Services, 00-04
• Beaver Lake Sanitary Sewer & Bike Path, 01-09
• County Road D/ T.H. 61 Water Main Improvements, 01-28
• Markham Pond Outlet Storm Sewer Improvements, 02-02
• Maple Hills Lift Station Relocation, 02-04
City Council Meeting 08-12-02 10
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be
specially assessed for such improvements against every assessable lot, piece or parcel of land abutting on
the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such
proposed assessment in the city office for inspection.
thereof.
FURTHER, the clerk shall, upon completion of such proposed assessment notify the council
Seconded by Councilmember Koppen Ayes- All
Councilmember Juenemann moved to adopt the following resolution for the miscellaneous project
assessments. Projects 00-04. 01-09. 01-28. 02-02. 02-04, ordering the assessment hearing
RESOLUTION 02-08-142
ORDERING ASSESSMENT ROLL HEARING
WHEREAS, the clerk and the engineer have, at the direction of the council, prepared assessment
rolls for the improvements on the following projects:
• Tilsen South Sewer and Water Services, 00-04
• Beaver Lake Sanitary Sewer & Bike Path, 01-09
• Cty Rd. D/ T.H. 61 Water Main Improvements, 01-28,
• Markham Pond Outlet Storm Sewer Improvements 02-02
• Maple Hills Lift Station Relocation, 02-04, and
WHEREAS said assessment rolls are on file in the office ofthe city clerk.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. A hearing shall be held on the 9th day of September 2002, at the city hall at 7:00 p. m. to
pass upon such proposed assessment and at such time and place all persons owning property affected by
such improvement will be given an opportunity to be heard with reference to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment
to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the
owners of all property affected by said assessment.
3. The notice of hearing shall state the date, time and place of hearing, the general nature of the
improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and that
written or oral objections will be considered.
Seconded by Councilmember Koppen. Ayes- All
6. Cable Cast-Parks Commission and Community Design Review Board
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
City Council Meeting 08-12-02 11
Councilmember Juenemann moved to refer the request back to the commissions.
Seconded by Councilmember Collins Ayes- All
L. VISITOR PRESENTATIONS
1. Bob Zick 1880 East Shore Drive, Maplewood-Mr. Zick spoke about several items: Open
Government and the conflict of time with cable casting advisory board meetings, his
feelings regarding planned unit developments, recruitment process for Police Chief, and
concerns with certain policies at the Suburban Cable Commission.
2. Kevin Berglund-1929 Kingston, Maplewood-Mr. Berglund shared his feelings regarding
PUD's, council procedures and the hiring of the new police chief.
M. COUNCIL PRESENTATIONS
1. National Wheelchair Softball Tournament--Mayor Cardinal noted the tournament begins
Wednesday, August 14~'through Friday the 16~'.
2. Appreciation for City Sponsored Projects--Councilmember Juenemann thanked the Planning
Department for their efforts with the city tour and Chief Winger for his efforts in planning
the Visionary Meeting. She also wished to thank the Police and Fire Departments and Parks
and Recreation Director Bruce Anderson for the successful National Night Out.
3. NEST-Councilmember Wasiluk provided copies of the financial statements from NEST.
4. Gladstone Street project-Councilmember Wasiluk commended City Engineer Ahl and his
staff with the success of the project on Gladstone Streets.
5. Correspondence--City Attorney Kelly spoke with the County Attorney's office with respect
to the Mayor's letter, and was informed that the investigation is closed. The County will
not be proceeding with any other legal issues and will provide the city with a declination of
action letter.
6. Police Chief Winger's Retirement--Councilmember Koppen announced the Chief's
retirement party on August 30~' at 3:00 p.m.
7. City Staff--Mayor Cardinal was complimented on the quality of staff at the City of
Maplewood by numerous people throughout the St. Paul area. He also asked Karl Carlson
to report to the public that Maplewood is in fine shape and a stable community.
N. ADMINISTRATIVE PRESENTATIONS
None
O. ADJOURNMENT
Councilmember Koppen moved to adjourn the meeting at 9:09 p.m.
Mayor Cardinal seconded Ayes-All
City Council Meeting 08-12-02 12