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Home My WebLink About04-24-2000MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, Apri124, 2000 Council Chambers, Municipal Building Meeting No. 00-08 A. CALL TO ORDER: A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE: C. ROLL CALL: Robert Cardinal, Mayor Present Sherry Allenspach, Councilmember Present Kenneth V. Collins, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present D. APPROVAL OF MINUTES: Councilmember Allenspach moved to approve the minutes of CounciUManager Workshop (Anri13. 2000) as presented. Seconded by Councilmember Koppen Ayes -all Councilmember Allenspach moved to approve the minutes of Meeting No. 00-07 (April 10, 2000) as presented. Seconded by Councilmember Koppen Ayes -all E. APPROVAL OF AGENDA: Councilmember Wasiluk moved to approve the Agenda as amended. Ml. Media One Seconded by Councilmember Koppen Ayes -all F. APPOINTMENTS/PRESENTATIONS: City Council announced that they have approved the appointment of Kathleen Juenemann to the Civil Service Commission. G. CONSENT AGENDA: 1 Councilmember Koppen moved to approve the Consent Agenda as presented. Seconded by Councilmember Wasiluk Ayes -all 1. Approval of Claims ACCOUNTS PAYABLE: $114,232.72 Checks #8264 thru #8273 dated 4-3 thru 4-6-00 $197,207.76 Checks #49134 thru #49245 dated 4-11-00 $274,835.20 Disbursements via debits to checking account dated 4-4 thru 4-10-00 $1,076.15 Checks #8274 thru #8275 dated 4-7 thru 4-10-00 $166,884.02 Checks #49248 thru #49368 dated 4-18-00 $188,929.59 Disbursements via debits to checking account dated 4-11 thru 4-17-00 $943,165.44 Total Accounts Payable PAYROLL: $37,246.19 Payroll Checks and Direct Deposits dated 4-7-00 $316,063.95 Payroll Checks and Direct Deposits dated 4-14-00 $24,180.66 Payroll Deduction check #78100 thru #78107 dated 4-14-00 $377,490.80 Total Payroll $1,320,656.24 GRAND TOTAL 2. Donation from 3M -Police Department Approved the acceptance of a $6,000 donation from the 3M Corporation to be used toward the purchase of a speed monitoring trailer for the Maplewood Police Department. 3. Change Order #2 for Maplewood Community Center Exercise Expansion Approved the four change orders outlined below totaling $4,733: 1. Furr out the wall in the new fitness area and add overflow roof drains: $1,535 2. Add sidewalk to replace landscaped area: $1,652 2 3. Relocate electrical outlets and clock: $ 80 4. Raise existing roof drain above new ceiling and new fitness area: $1.466 Total $4,733 H. PUBLIC HEARINGS: None I. AWARD OF BIDS None J. UNFINISHED BUSINESS None K. NEW BUSINESS 1. Schedule Meeting to Review 1999 Annual Financial Report and Audit Reports a. Acting City Manager Haider introduced the staff report and presented the specifics of the report. Council scheduled a special meeting of City Council to be held with Steve Laible of Peat Marovich to discuss Maplewood~s Annual Financial Report and Audit Report on May 8, 2000 at 6:00 p.m., preceding the regular Council meeting. 2. Bartlemy Acres Neighborhood Streets, City Project 99-13 a. Acting City Manager Haider introduced the staff report and presented the specifics of the report. A. Approve Plans and Advertise for Bids Councilmember Koppen moved to adopt the following Resolution, approving plans and advertising for bids for City Project 99-13, Bartelmy Acres Neighborhood Streets. RESOLUTION 00-04-047 APPROVING PLANS AND ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the city council on February 28, 2000, plans and specifications for the Bartelmy Acres Neighborhood Streets, Project 99-13, have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, acopy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city clerk. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construcrion Bullerin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10 am.., on the 19th day of May, 2000, at the city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of May 22, 2000. Seconded by Councilmember Allenspach Ayes -all B. Order Assessment Roll Councilmember Koppen moved to adopt the following Resolution, orderingprenaration of assessment roll for City Project 99-13, Bartelmy Acres Neighborhood Streets. RESOLUTION 00-04-048 ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the city clerk and city engineer will receive bids for the improvement of the Bartelmy Acres Neighborhood Streets, City Project 99-13. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. Seconded by Councilmember Wasiluk Ayes -all 4 C. Order Assessment Hearing Councilmember Koppen moved to adopt the following Resolution, ordering assessment roll hearing for City Project 99-13, Bartelmy Acres Neighborhood Streets. RESOLUTION 00-04-049 ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the engineer have, at the direction of the council, prepared an assessment roll for the improvement of the Bartelmy Acres Neighborhood Streets, City Project 99-13, and the said assessment is on file in the office of the city clerk. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 22nd day of May, 2000, at the city hall at 7:10 p. m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. 3. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and that written or oral objections will be considered. Seconded by Councilmember Allenspach Ayes -all 3. Amending the Municipal Legislative Commission (MLC) Joint and Cooperative Agreement a. Acting City Manager Haider introduced the staff report and presented the specifics of the report. Councilmember Allenspach moved to adopt a Resolution, approving the amended Joint and Cooperative agreement for MLC. Seconded by Councilmember Koppen Ayes -all RESOLUTION 00-04-050 A RESOLUTION RELATING TO JOINT AND COOPERATIVE AGREEMENT BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, as follows: WHEREAS, Minnesota Statutes Section 471.59 permits two or more government units, by agreement of their governing bodies, to jointly and cooperatively exercise any power common to each of them, and WHEREAS, the parties have entered into this Joint and Cooperative Agreement to develop programs on matters of mutual concern and interest and identify, review and actively oppose proposals which maybe in conflict with the interest of the members. NOW, THEREFORE, BE IT RESOLVED thatthe Mayor and City Council and City Clerk are hereby authorized and directed to execute the Joint and Cooperative Agreement as amended and attached hereto. ADOPTED this 24th day of April, 2000. 4. Purchase Speed Monitoring Trailer a. Acting City Manager Haider introduced the staff report and presented the specifics of the report. Councilmember Allenspach moved to authorize staff to purchase a Custom Signal Smart Model 1 speed monitoring trailer and approved the appropriate budget transfers to fund the purchase. Seconded by Councilmember Collins Ayes -all 5. Emergency Purchase of Ambulance and Equipment a. Acting City Manager Haider introduced the staff report and presented the specifics of the report. b. Attorney Kelly addressed legal issues regarding the emergency purchase. Mayor Cardinal declared that an emergency exists to replace an ambulance which was destroyed by fire on April 11, 2000, and action to replace it should commence immediately. Councilmember Koppen moved to approve the purchase of one new ambulance from Road Rescue at the purchase price paid in 1999 to be delivered in approximatel~t3%(90) days. This request is based on an emergency basis. Seconded by Councilmember Collins Ayes -all 6. Reconsideration of Mogren Brothers Landscaping Conditional Use Permit (West of 2599 White Bear Avenue) Councilmember Koppen moved to schedule a public hearing for the purpose of reconsideration of the Mogren Brothers Landscaping Conditional Use Permit. Seconded by Mayor Cardinal Ayes -all L. VISITOR PRESENTATIONS 1. Scott Cole of the Minnesota Waldorf School notified Council thatthe bond financing had closed and 6 progress is being made to proceed in the construction of the school. Mr. Cole invited the Mayor, Council, and citizens to the ground breaking ceremony on May 5, 2000 at 1:00 p.m. 2. Kathleen Juenemann commented regarding the future church at the old Kmart site. M. COUNCIL PRESENTATIONS 1. Media One -Mayor Cardinal announced that in the near future Media One will be closed for upgrading repairs and there will be broadcast interruptions. N. ADMINISTRATIVE PRESENTATIONS None O. ADJOURNMENT Councilmember Wasiluk moved to adjourn the meeting at 7:30 P.M. Seconded by Mayor Cardinal Ayes -all Karen E. Guilfoile, City Clerk 7