HomeMy WebLinkAbout01-11-1999 MAPLEWOOD CITY COUNCIL MINUTES
7:00 P.M., Monday, January 11, 1999
Council Chambers, Municipal Building
Meeting No. 99-O1
A. CALL TO ORDER:
A regular meeting of the City Council of Maplewood, Minnesota was held in the Council
Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL:
George F. Rossbach, Mayor Present
Sherry Allenspach, Councilmember Present
Dale H. Carlson, Councilmember Present
Kevin Kittridge, Councilmember Present
Marvin C. Koppen, Councilmember Present
D. APPROVAL OF MINUTES:
Councilmember Allenspach moved to approve the minutes of Council/Manager Workshop (November
2, 1998) as presented.
Seconded by Councilmember Koppen Ayes -all
Councilmember Carlson moved to approve the minutes of Meeting No. 98-29 (December 28, 1998)
as presented.
Seconded by Councilmember Koppen Ayes -all
Abstain -Kittridge
E. APPROVAL OF AGENDA:
Mayor Rossbach moved to approve the Agenda as amended.
K-7. Board of Appeals Creation and Appointments
K-8. Lawful Gambling -Maplewood Athletic Association
K-9. Bruentrup Farm Update (moved from N-1)
Seconded by Councilmember Koppen Ayes -all
F. APPOINTMENTS/PRESENTATIONS
NONE
G. CONSENT AGENDA:
Councilmember Carlson moved to approve the Consent Agenda as recommended.
Seconded by Councilmember Kittridge Ayes -all
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1. Approval of Claims
Approved the following claims:
ACCOUNTS PAYABLE: $ 50,523.00 Checks #7739 - #7740 Dated 12-23-98 thru 12-24-98
$ 121,490.38 Checks #41544 - #41627 Dated 12-29-98 thru 12-29-98
$ 167,660.41 Checks #7741 - #7753 Dated 12-28-98 thru 12-31-98
$ 103,727.37 Checks #41631 - #41695 Dated 1-5-98
$ 443,401.16 Total Accounts Payable
PAYROLL: $ 310,829.97 Payroll Checks and Direct Deposits Dated 12-4-98
$ 28,053.66 Payroll Deduction Checks Dated 12-24-98
$ 338,883.63 Total Payroll
$ 782.284.79 GRAND TOTAL
2. Planning Commission Reappointments
Reappointed Ms. Fischer and Mr. Ledvina to a three year terms on the Planning Commission.
3. Community Design Review Board Reappointments
Reappointed Marv Erickson, Tim Johnson and Matt Ledvina to serve on the Community Design
Review Board for another two-years.
4. Park Board Reappointments
Reappointed Peter Fischer, Carolyn Peterson and Craig Brannon to a three-year term.
5. Change of Owner/Manager Intoxicating Liquor -Eugene Beaulieu (Beau's Food &
Spirits)
Approved a liquor license for Eugene Beaulieu of Beau's Food & Spirits, 2289 E. Minnehaha Avenue.
H. PUBLIC HEARINGS
1. 7:00 P.M. (7:08) Motor Fuel Station Ordinance Amendment
a. Mayor Rossbach convened the meeting for a public hearing.
b. Acting City Manager Haider introduced the staff report.
c. Associate Planner Ken Roberts presented the specifics of the report.
d. Will Rossbach presented the Planning Commission report.
e. Mayor Rossbach opened the public hearing, calling for proponents or
opponents. The following persons was heard:
Mark Nelson, Real-estate Manager for Holiday
f. Mayor Rossbach closed the public hearing.
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Councilmember Koppen moved/introduced the followin code amendment to increase the maximum
number of fuel dis ensers a owe or minor mo or ue s a ion o ree an e e es ere uiremen
pro i i inq par inq a ween a ue s a ion a en an s win ow an a ue ispensers.
ORDINANCE NO. 795
AN ORDINANCE AMENDING MOTOR FUEL STATION REQUIREMENTS
The Maplewood City Council approves the following changes to the Maplewood
Code of Ordinances:
Section 1. This section changes Sections 36-6 and 36-151(b)(9)(h) as
follows (additions are underlined and deletions are crossed out):
Section 36-6. Definitions.
Minor Motor Fuel Station: A retail business engaged in the sale of
motor vehicle fuels with a maximum of three dispensers. Fuel
dispensers shall be designed to serve oTtwo cars at once.
Major motor fuel station: A retail business engaged in the sale of
motor vehicle fuels that has more than three dispensers.
Sections 36-151(b)(9)(h). Conditional Uses.
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Section 2. This ordinance shall take effect after the city publishes it in
the official newspaper.
Seconded by Councilmember Kittridge Ayes -all
2. 7:10 P.M. (7:22) Tax-Exempt Financing Agreement -Merrick Companies, Inc. (1636
Gervais Avenue)
a. Mayor Rossbach convened the meeting for a public hearing.
b. Acting City Manager Haider introduced the staff report.
c. Associate Planner Ken Roberts presented the specifics of the report.
d. Mayor Rossbach opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Mary Deeaseth, Briggs & Morgan
Paul Hoftel, Merrick Companies
John Barker, 1636 Gervais Avenue
e. Mayor Rossbach closed the public hearing.
Councilmember Kopppen moved/introduced the followin Resolution for Ma lewood ivin host to
a rove for u to $1.5 mi ion in ax-exem revenue inanan or erric om antes nc. 6
eroais venue.
1-11-99 3
RESOLUTION
99-01-01
RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF REVENUE OBLIGATIONS
WHEREAS, the Merrick Companies, Inc. (The "Company"), desires to acquire thirty-two (32)
vans, a telephone system, compputer equipment, vending equipment, furniture an a pplicants for
Partnership for Pride, Inc. And to acquire approximately thirty (30) additional vans the "Project"); and
WHEREAS, the Company has proposed that the City of White Bear Lake, Minnesota, issue
revenue obligations in the approximate principal amount of $1,500,000 (the "Obligations") to finance
the Project; and
WHEREAS, Section 147 (f) of the Internal Revenue Cod of 1986, as amended, requires that
each governmental unit in which facilities to be financed by the Obligations are located must approve
the issuance of the Obligations following a public hearing; and
WHEREAS, a public hearing on this matter was held by the City of Maplewood, Minnesota
(the "City") on Monday, January 11, 1999; and
WHEREAS, the Obligations are payable solely from revenues of the Company, will not be
general or moral obligation of the City of Maplewood, the City of White Bear Lake, or any other
political subdivision of the State of Minnesota but will be pa able solely from revenues of the
Company, to the extent and in the manner provided in the documents executed in connection with the
issuance of the Obligations; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, as follows:
1. The City hereby gives the host approval required under the Internal Revenue Code to the
issuance of the Obligations.
2. The actions of City Staff in causing the notice of public hearing to be published in the
official newspaper are hereby ratified, confirmed and approved.
Adopted by the City Council of the City of Maplewood, Minnesota the 11th day of January, 1999.
Seconded by Councilmember Kittridge Ayes -all
I. AWARD OF BIDS
1. Heavy Duty Loader -Public Works
a. Acting City Manager Haider introduced the staff report and presented the specifics of
the report.
Councilmember Carlson moved to award the bid for wheel loader to Zie ler Inc. For an amount of
$79,647.00 plus tax of $ or a o a o
Seconded by Councilmember Kittridge Ayes -all
J. UNFINISHED BUSINESS
1. Curbside Recycling Program -Oil and Anti-Freeze Collection
a. Acting City Manager Haider introduced the staff report and presented the specifics of
the report.
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b. Mayor Rossbach asked if anyone wished to speak before the Council regarding this
matter. The following person was heard:
Tim Doran, Assistant General Manager Superior Services
Mayor Rossbach moved to leave the contract as stands and denied re uest to dro waste oil and
antifreeze from the recyc ing program.
Seconded by Councilmember Koppen Ayes -Mayor Rossbach, Councilmembers
Allenspach &Koppen
Nays -Counalmembers Carlson &Kittridge
K. NEW BUSINESS
1. Contract With City of Minneapolis -Fire Department (Fire Training Facility)
a. Acting City Manager Haider introduced the staff report.
b. Fire Chief Hewitt presented the specifics of the report.
c. Mayor Rossbach asked if anyone wished to speak before the Council regarding this
matter. No one appeared.
Councilmember Carlson moved to authorize the Fire De artment to enter into a contract with the Cit
of Minnea olis for use o eir ire rainin as i un in wi come rom a rainin u e o e
ire epa men .
Seconded by Councilmember Kittridge Ayes -all
2. Harvester Avenue Improvements, Project 97-16, Change Order No. 2
a. Acting City Manager Haider introduced the staff report and presented the specifics of
the report.
Councilmember Carlson moved to a rove Chan a Order No. 2 and the followin resolution Directin
Modification of Existing ons ruc ion on rac .
RESOLUTION
99-01-02
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore
ordered made Improvement Project Harvester Avenue and Sterling Street and
has let a construction contract pursuant to Minnesota Statutes, Chapter
429, and
WHEREAS, it is now necessary and expedient that said contract be
modified and designated as Improvement Project 97-16, Change Order 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city clerk are hereby authorized and directed
to modify the existing contract by executing said Change Order 2 in the
amount of $39,638.35. The revised contract amount is 5608,844.94.
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The finance director is hereby authorized to make the financial
transfers necessary to implement the financing plan for the project. The
project budget is increased by $39,638.35.
The modified financing plan would be as follows:
REVISED CONSTRUCTION COSTS: REVISED FINANCING:
Original Contract: $565,706.59 Sewer fund: $19,450.00
+Change Order No. 1 (Incentive): $3,500.00 Assessments: $266,450.00
+Change Order No. 2: $39,638.35 State Aid Funds: $558,900.00
Revised Contract: $608,844.94
+ Striping by County Forces: $600.00
+ Signing by City Forces: $5,000.00
+ Property Acquisitions & Easements: $28,000.00
Subtotal: $642,444.94
+Admin., Eng, Legal, Fiscal (31.50): $202,370.16
Total Project Cost: $844,815.10 Total Financing: $844,800.00
Seconded by Councilmember Koppen Ayes -all
3. Pleasantview Neighborhood Street Improvement, Project 98-12 -Accept Feasibility
Study and Schedule Public Hearing
a. Acting City Manager Haider introduced the staff report and presented the specifics of
the report.
Councilmember Carlson moved to a rove the followin resolution acce tin the feasibilit stud for
the Pleasantview Street Im rovemen s ro ec - an ca or a u is earin o e e on
on ay, a ruary a p.m. o iscuss sai propose improvemen .
RESOLUTION
99-01-03
ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to resolution of the council adopted December 14,
1998, a report has been prepared by the city engineering division with
reference to the improvement of the Pleasantview neighborhood streets, City
Project 98-12, by Pleasantview Street Improvements, and this report was
received by the council on January 11, 1999, and
WHEREAS, the report provides information regarding whether the proposed
project is necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The council will consider the improvement of such street in
accordance with the report and the assessment of abutting property for all
or a portion of the cost of the improvement pursuant to Minnesota Statutes,
Chapter 429 at an estimated total cost of the improvement of $283,000.
2. A public hearing shall be held on such proposed improvement on the
8th day of February, 1999, in the council chambers of city hall at 7:00
p.m. and the clerk shall give mailed and published notice of such hearing
and improvement as required by law.
Seconded by Councilmember Koppen Ayes -all
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4. Annual Review of Council Policy & Procedure Manual
a. Acting City Manager Haider introduced the staff report and presented the specifics of
the report.
Councilmember Carlson moved to approve the Council Policy and Procedure Manual as presented.
Seconded by Councilmember Allenspach Ayes -all
5. Annual Appointments
a. Acting City Manager Haider introduced the staff report and presented the specifics of
the report.
Councilmember Carlson moved to approve the following 1999 City Council Appointments.
City Attorney Patrick Kelly
Bannigan & Kelly
Same Rate as 1998:
$80/hr--civil
$95/hr--litigation
Prosecuting Attorney Martin Costello
Hughes & Costello
Same Rate as 1998:
$4,750 monthly retainer
$ 500/month expense cap
Issue is under review by city staff
Municipal Legislative Commission Sherry Allenspach
(Meets quarterly, Wednesday P.M.) Michael McGuire
Ramsey Co. League of Local Governments George Rossbach
(Meets fourth Thursday evening) Sherry Allenspach (Alt.)
RamseyM/ashington Suburban Cable Comm. Dale Carlson
(Meets second Thursday, 5:00 P.M.) Michael McGuire (Alt.)
N.E.S.T. Kevin Kittridge
Marvin Koppen
Suburban Rate Authority Marvin Koppen
(Meets first month of quarter) Mike Erickson (Alt.)
St. Paul Water Treatment Plant No appointment made -
Advisory Board)will not participate
(Meets as needed)
St. Paul Water Utility Board Kevin Kittridge
of Commissioners
(Meets second Tuesday, 5:00 P.M.)
Suburban Area Chamber of Commerce Marv Koppen
Melinda Coleman (Alt.)
The Partnership Sherry Allenspach
(Meets second Tuesday, 7:00 A.M.) Police Chief Winger
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Metro East Development Partnership Marvin Koppen
Melinda Coleman (Alt.)
Joint Ice Arena Board Sherry Allenspach
George Rossbach
Official Newspaper Maplewood Review
Acting Mayor Kevin Kittridge
Seconded by Koppen Ayes-all
6. January 25th Public Hearing Rules of Procedure -Family Service Center
a. Acting City Manager Haider introduced the Rules and Procedures for a Public Hearing
to counal for their information.
No Motion Required
7. Board of Appeals Creation and Appointments
a. Acting City Manager Haider introduced the staff report and presented the specifics of
the report.
Councilmember Koppen moved to a ointed John Gas er Architecfi Kenneth Mihelich 3M Buildin
Code S ecialist and Richar u resne rc i ec ~ o serve as mem ers o e oar o ea s o
ear a ma era ou sprin Bring a e ee ro uc s, nc. u orage as i y, c night
oa a oar o e isso ve a er a easion on is ma er.
Seconded by Councilmember Carlson Ayes -all
8. Lawful Gambling -Maplewood Athletic Association
a. Acting City Manager Haider introduced the staff report.
b. City Clerk Karen Guilfoile presented the specifics of the report.
Councilmember Carlson moved to approve a gambling license for the Maplewood Athletic
Association.
Seconded by Councilmember Koppen Ayes -all
9. Bruentrup Farm Update
a. Acting City Manager Haider introduced the staff report.
b. Assistant to the City Manager Mike Ericson presented the specifics of the
report.
c. President of Maplewood Area Historical Society, Pete Boulay gave an update on the
fund pledging project. There is a total of 108 pledgges at an average of $25.00, $28,720
is the total amount. Pledge amounts range from $5.00 to $10,006.
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d. Mayor Rossbach asked if anyone wished to speak before the Council
regarding this matter. The following persons were heard:
Carolyn Peterson, 1949 Jackson
Jim Sazevich, 454 N. Smith, St. Paul
Roger Overson, 2647 Gem Street
AI Thoreson, 2785 Hazelwood Street
Vivian Qualley, 2089 Beam Avenue
Arlan Nickerson, Northern Minnesota
Don Christianson, 111, East County Raod C
Councilmember Koppen moved to abandoned the project and not pursue a referendum.
Seconded by Councilmember Kittridge Ayes -all Councilmembers
Nays -Mayor Rossbach
L. VISITOR PRESENTATIONS
NONE
M. COUNCIL PRESENTATIONS
NONE
N. ADMINISTRATIVE PRESENTATIONS
NONE
O. ADJOURNMENT
Motion by Mayor Rossbach to adjourn meeting at 9:12 p.m.
Seconded by Councilmember Allenspach Ayes -all
Karen Guilfoile, City Clerk
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