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Home My WebLink About12-28-1998 MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, December 28,1998 Council Chambers, Municipal Building Meeting No. 98-29 A. CALL TO ORDER: A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Rossbach. B. PLEDGE OF ALLEGIANCE C. ROLL CALL: George F. Rossbach, Mayor Present Sherry Allenspach, Councilmember Present Dale H. Carlson, Councilmember Present Kevin Kittridge, Councilmember Absent Marvin C. Koppen, Councilmember Present D. APPROVAL OF MINUTES: Councilmember Allenspach moved to approve the minutes of Meeting No. 98-28 (December 14, 1998) as corrected: N. Koppen moved, seconded by Rossbach to donate $2000 to Historical Society Koppen moved, seconded by Rossbach to donate $2500 towards survey. Ayes -Mayor Rossbach Councilmembers Carlson, Allenspach, Koppen Nay -Kittridge Seconded by Councilmember Koppen Ayes -all E. APPROVAL OF AGENDA: Councilmember Koppen moved to approve the Agenda as submitted. Seconded by Councilmember Allenspach Ayes -all F. APPOINTMENTS/PRESENTATIONS NONE G. CONSENT AGENDA: Councilmember Koppen moved to approve the Consent Agenda Items Gl-G8. (Item(s) G9 moved to K2) iz-za-9a 1 Seconded by Mayor Rossbach Ayes -all 1. Approval of Claims Approved the following claims: ACCOUNTS PAYABLE: $ 752.24 Checks #7721 - #7723 Dated 12-7-98 thru 12-10-98 $ 223,694.76 Checks #41293 - #41393 Dated 12-15-98 $ 119,032.39 Checks #7724 - #7738 Dated 12-11-98 thru 12-18-98 $ 157,266.50 Checks #41401 -#41538 Dated 12-22-98 $ 500,745.89 Total Accounts Payable PAYROLL: $ 294,805.29 Payroll Checks and Direct Deposits Dated - -98 $ 23,738.22 Payroll Deduction Checks Dated - -98 $ 72,333.00 Payroll Deduction Checks Dated - -98 $ 390,876.51 Total Payroll $ 891,622.40 GRAND TOTAL 2. Budget Changes for 1998 Bond Issues Authorized staff to make the appropriate 1998 and 1999 Budget adjustments. 3. Contract for Investment Management Services Approved the contract with Voyager Asset Management for investment management services be approved for a three-year period. 4. Gladstone Meadows Final Plat (Ide Street) Approved the Gladstone Meadows final plat. Approval is subject to the County recording the deeds and covenants required by the city. 5. Budget Change for Purchase of Equipment -Police Department Approved increasing the General Fund Budget and the General Police Fund budget expenditures by 18,720 for the purchase of 49 new service weapons. 6. Change of Manager -Chili's Grill and Bar Approved John Charles Keller of Chili's Grill and Bar, 1800 Beam Avenue for an intoxicating liquor license. 7. Change of Manager - Barrack Inf1 Wine & Spirits Approved Christopher L. Barrack of Barrack Inf1 Wine & Spirits, 2350 Stillwater Road for an off sale intoxicating liquor license. 8. Change of Manager -Lawful Gambling License - St. Paul Ski Club Approved Scott D. Lyons of St. Paul Ski Club for a gambling license at the Chalet Lounge located at 1820 Rice Street. H. PUBLIC HEARINGS iz-za-9a z 1. 7:00 P.M.Archer Heights Apartments (to be named Maple Pond Homes Apartments) 1816-1854 Beebe Road 1. Conditional Use Permit (CUP) Revision for Planned Unit Development (PUD) 2. Building and Site Plan Revision approval a. Mayor Rossbach convened the meeting for a public hearing regarding . . b. Manager McGuire introduced the staff report. a Community Development Director Coleman presented the specifics of the report. d. Boardmember Marv Erickson presented the Community Design Review Board report. e. Mayor Rossbach opened the public hearing, calling for proponents or opponents. The following persons were heard: Colleen Carrie, Cornerstone Group g. Mayor Rossbach closed the public hearing. Councilmember Koppen moved/introduced the following Resolution approving a Conditional Use Permit revision for the Archer Heights Apartments planned unit development (to be renamed Maple Pond Homes Apartments) at 1816 to 1854 Beebe Road and moved its adoption: 98-12-124 RESOLUTION CONDITIONAL USE PERMIT RESOLUTION WHEREAS, The DJR Group applied for a conditional use permit revision for the Archer Heights Apartments (to be renamed Maple Pond Homes Apartments) planned unit development. WHEREAS, this permit applies to 1816 to 1854 Beebe Road. The legal description is: ALL THAT PART OF THE SOUTH 3/4 OF THE EAST'/z OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 14, TOWNSHIP 29, RANGE 22, RAMSEY COUNTY, MINNESOTA LYING WESTERLY OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT A POINT ON THE NORTH LINE OF THE ABOVE DESCRIBED TRACT OF A LAND DISTANT 532.84 FEET EAST OF THE NORTHWEST CORNER OF THE ABOVE DESCRIBED TRACT, THENCE SOUTH PARALLEL WITH THE WEST LINE OF THE ABOVE DESCRIBED TRACT OF LAND TO ITS INTERSECTION WITH THE SOUTHERLY LINE OF THE ABOVE DESCRIBED TRACT AND THERE TERMINATING. WHEREAS, the history of this conditional use permit is as follows: 1. On December 8, 1998, the community design review board recommended that the city council approve this permit. 2. The city council held a public hearing on December 28, 1998. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and community design review board. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's Comprehensive Plan and Code of Ordinances. 12-28-98 3 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. Seconded by Mayor Rossbach Ayes -all Councilmember Koppen moved to approve the plans (stamped November 23. 1998) for the building and site changes to Archer Heights Apartments (to be renamed Maple Pond Homes Apartments) based on the findings required by the code. The property owner shall do the following 1) Repeat this review in two years if the city has not issued a buildingpermit for this proiect. 2) Paint the proposed roof-top mechanically unite on the building entrance addition to match the roof color and, if possible, the applicant shall apply architectural elements to reduce any visual impact. 3) Replace the wooden screening fence with asix-foot-tall, decorative wood fence along the north lot line between the two rows of garage buildings. This fence shall be at least 80% opaque. 4) All work shall follow the approved plans. The director of Community Development may approve the minor changes. 5) The plan shall show two five-unit garage buildings, for a total of ten garages, on the north side of the site. Seconded by Councilmember Allenspach Ayes -all I. AWARD OF BIDS 12-28-98 4 1. Maplewood in Motion - 1999 Bid a. Manager McGuire introduced the staff report and presented the specifics of the report. Councilmember Carlson moved to award the low bid to Nystrom Publishing in the amount of $30.230.40 for the printing of the 1999 Maplewood in Motion newsletter. Seconded by Councilmember Kittridge Ayes -all J. UNFINISHED BUSINESS NONE K. NEW BUSINESS 1. Gervais Avenue Improvement, Project 96-02 -Change Order No. 2, Final Recapitulation and Acceptance of Project. a. Manager McGuire introduced the staff report. b. Public Works Director Haider presented the specifics of the report. a Mayor Rossbach asked if anyone wished to speak before the Council regarding this matter. No one appeared. Councilmember Carlson moved/introducedthe following Resolutions and moved its adoption: 98-12-125 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, 96-02 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 96-02, Gervais Avenue Street and Utility Improvements from Barclay Street to Kennard Street and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 96-02, Change Order 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order 2 in the amount of $4,273.53. The revised contract amount is $364,456.40. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. The project budget is increased by $4,273.53. 98-12-126 RESOLUTION FINAL RECAPITULATION OF CONSTRUCTION CONTRACT, 96-02 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 96-02, Gervais Avenue Street and Utility Improvements, from Barclay Street to Kennard Street, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and iz-za-9a s WHEREAS, construction has now been completed with increases in the quantity of some contract unit price items that have resulted in a final project cost greater than the original contract amount, and WHEREAS, it is now necessary that said final contract be modified and designated as Improvement Project 96-02, Final Recapitulation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Final Recapitulation in the amount of $10,395.71. The final contract amount is $374,852.20. The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. The revised project financing plan is as follows: Special assessments $ 181,800 State aid 391,105 Sewer fund 31,000 Water fund 33,500 $ 637,405 98-12-127 RESOLUTION ACCEPTANCE OF PROJECT, 96-02 WHEREAS, the city engineer for the City of Maplewood has determined that Gervais Avenue Street and Utility Improvements, City Project 96-02 is complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 96-02 is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. Seconded by Councilmember Koppen Ayes -all 2. Charitable Gambling Request for 1999 Budget a. Manager McGuire introduced the staff report and presented the specifics of the report. a Mayor Rossbach asked if anyone wished to speak before the Council regarding this matter. No one appeared. Councilmember Koppen moved to fund all requests except Lutheran Brotherhood Share-a-Home Program due to a lack of receipts received from Charitable Gambling Request. Donations were determined to be the following: Law Enforcement Explorers Group Conference - $ 2.500 Ramsey County Fair -Fireworks - $ 4.000. Dispute Resolution Center - $ 2.000. Seconded by Councilmember Carlson Ayes -all L. VISITOR PRESENTATIONS NONE iz-za-9a 6 M. COUNCIL PRESENTATIONS 1. Committee Reports 2. Mayor's Forum will be held at the City Hall on 1/9/99. N. ADMINISTRATIVE PRESENTATIONS 1. Update on Bruentrup Farm Councilmember Koppen moved to approve the questions submitted by Decision Resources, Inc., with an expected report of the survey results at its 1-11-99 meeting. Seconded by Councilmember Allenspach Ayes -all Peter Boulay, 1100 E. County Road C, President of Maplewood Historical Society gave an update on the progress. He stated they have 52 pledges average 137 totaling $7,180. Mr Boulay encouraged individuals listening to offer to volunteer with the fundraising efforts. O. ADJOURNMENT Councilmember Allenspach moved to adjourn at 7:42 p.m. Seconded by Mayor Rossbach Ayes -all Karen Guilfoile, City Clerk iz-za-9a ~