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Home My WebLink About11-09-1998 MINUTES OF MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, November 9,1998 Council Chambers, Municipal Building Meeting No. 98-25 A. CALL TO ORDER: A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Rossbach. B. PLEDGE OF ALLEGIANCE C. ROLL CALL: George F. Rossbach, Mayor Present Sherry Allenspach, Councilmember Present Dale H. Carlson, Councilmember Present Kevin Kittridge, Councilmember Present Marvin C. Koppen, Councilmember Present D. APPROVAL OF MINUTES: Councilmember Kittridge moved to approve the minutes of Meeting No. 98-23 (October 26, 1998) as presented. Seconded by Councilmember Allenspach Ayes -Mayor Rossbach, Councilmembers Allenspach, Kittridge, and Koppen Abstain -Councilmember Carlson Mayor Kittridge moved to approve the minutes ofthe Council Manager Workshop (October 5, 1998) as presented. Seconded by Councilmember Carlson Ayes -Councilmembers Allenspach, Carlson, Kittridge, and Koppen Abstain -Mayor Rossbach E. APPROVAL OF AGENDA: Councilmember Carlson moved to approve the Agenda as amended. M1. Hmong Celebration Dinner M2. Liquor License Application Process Seconded by Councilmember Koppen Ayes -all F. APPOINTMENTS/PRESENTATIONS NONE G. CONSENT AGENDA: Councilmember Carlson moved to approve the Consent Agenda as recommended. ii-o9-9a i Seconded by Koppen Ayes -all 1. Approval of Claims Approved the following claims: ACCOUNTS PAYABLE: $ 36,870.87 Checks #7670-7678 dated 10-16-98 thru 10-23-98 $ 97,328.82 Checks #40450-40540 dated 10-27-98 $ 22,983.27 Checks #7679-7684 dated 10-23 thru 10-30-98 $450,550,74 Checks #40544-40622 dated 11-3-98 $ 607,773.70 Total Accounts Payable PAYROLL: $ 285,675.16 Payroll Checks and Direct Deposits Dated 10-30-98 $ 18,941.92 Payroll Checks #68787 thru 68793 dated 10-30-98 $ 304,617.08 Total Payroll $ 912,350.78 GRAND TOTAL 2. Lions Club Donation Accepted a $100 donation from St. Paul East Parks Lions Club. 3. English Street Improvements, Project 96-19 Approved the two following resolution approving the final recapitulation ofthe construction contract and accepting Project 96-019 as complete and authorize the release of final payment to Forest Lake Contracting, Inc. In the amount of $23,976.45. 98-11-108 RESOLUTION ACCEPTANCE OF PROJECT WHEREAS, the City Engineer for the City of Maplewood has determined that English Street, Larpenteur Avenue to Frost Avenue, City Project 96-19 is complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 96-19 is complete and maintenance of these improvements is accepted by the City. Release of any retainage or escrow is hereby authorized. 98-11-109 RESOLUTION FINAL RECAPITULATION OF CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project, 96-19, English Street from Larpenteur Avenue to Frost Avenue and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and ii-o9-9a z WHEREAS, construction has now been completed with increases in the quantity of some contract unit price items that have resulted in a final project cost greater than the original contract amount, and WHEREAS, it is now necessary that said final contract be modified and designated as Improvement Project 96-19, Final Recapitulation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and City clerk are hereby authorized and directed to modify the existing contract by executing said Final Recapitulation in the amount of $14,963.61. The final contract amount is $387,715.61. The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. The revised project financing plan is as follows: REVISED CONSTRUCTION COSTS: REVISED FINANCING: Original Contract: $367,752.00 Sewer fund: $2,714.16 +Change Order No. 1 (Incentive): $5,000.00 Assessments: $220,050.00 Final Recapitulation: $14,963.61 State Aid Funds: $292,492.05 Final Contract: $387,715.61 +Ramsey Co. Force Account: $523.00 +City Force Account: $3,591.21 Subtotal: $391,829.82 +Admin, Eng, Legal, Fiscal (31.5%): $123,426.39 Total Project Cost: $515,256.21 Total Financing: $515,256.21 4. Funds Transfer to Public Works Authorized the Finance Director to make the appropriate budget adjustments for the FEMA grant of $88,385. 5. Wakefield Park -Final Payment Authorized final payment and approval of the Wakefield Park project in the amount of $40,066.63 and authorize the Finance Director to utilize the unallocated balance in the park fund to pay for the shortfall. 6. Emergency Vehicle Pre-emption System Agreement 98012 Approved Agreement 98012 between Ramsey County and the City of Maplewood and authorize appropriate City officials to execute the agreement. 7. Gambling Resolution -Hill Murray Mother's Club Adopted the following gambling resolution. 98-11-110 RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Hill Murray Mother's Club to operate at Marisas, 2289 Minnehaha Avenue, Maplewood Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute 349.213. 11-09-98 3 FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute 349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 8. Drug-Free Workplace Policy Adopted the Drug-free Workplace Policy as presented. 9. Ordinance to Set Sewer Rates for 1999 -Second Reading Approved the second reading of the ordinance which will increase the sanitary sewer charges effective 1-1-99. 10. Ordinance to Revise Recycling Change for 1999 -Second Reading Approved the second reading of the ordinance which will decrease the recycling service charge by $2.16 per quarter effective 1-1-99. 11. 1998 Budget Changes -Tax Increment Housing District #1-6 Fund Approved the following 1998 budget changes 1) increase the estimated tax increment revenue by $150,710 in account 418-3015; 2) increase the appropriation for interest expense by $135,640 in account 418-4820. 12. Increase in City Clerk Department Service Charges Approved revisions in City Clerk Department service charges listed in Exhibit A, effective January 1, 1999. 13. Uncollectible Ambulance Bills Authorized $136,028.71 of ambulance bills be written off as uncollectible. 14. Change of Manager Keller Clubhouse Approve the liquor license application for Allison Ann Young of behalf of Prom Management Group, Inc. At Keller Golf Clubhouse, 2166 Maplewood Drive. H. PUBLIC HEARINGS NONE I. AWARD OF BIDS NONE J. UNFINISHED BUSINESS 1. Proposed City Purchase of Historic Bruentrup Farm a. Manager McGuire introduced the staff report and presented the specifics of the report. b. Mayor Rossbach asked if anyone wished to speak before the Council regarding this matter. The following persons were heard: Lynn Haugen, Director of White Bear Center of the Arts Vicki Cox, President of the Board of Directors, White Bear Center of the Arts 11-09-98 4 Bruce Mogren, Realtor Representing the Bruentrup Family Councilmember Carlson moved to have City Manager McGuire enter into negotiations to obtain a purchase ageement with a 90 da~ption to purchase. In the first 60 days City staff will assist in setting up a volunteer committee that will be established for the purpose of creating a fund raisingprogram to solicit funds at a threshold of $500.000. These funds will be for the purpose of establishing an endowment fund to be used for operational costs if the farm is purchased. If the $500,000 is donated or pledged, Council may hold a referendum for the purpose of obtaining electorate approval to purchase the farm. The City Manager is to look into the condition of the buildings to establish what additional costs over and above the purchase price would be needed to bring the buildings backup to code. The issue will be brought back to the November 23, 1998 Council Meeting for informational purposes. If the stated funds are raised, Council may call a special election. Seconded by Councilmember Koppen Ayes -all K. NEW BUSINESS 1. Proposed Options for Reorganization of City Dispatch Services a. Manager McGuire introduced the staff report and presented the specifics of the report. b. Mayor Rossbach asked if anyone wished to speak before the Council regarding this matter. The following persons were heard: Bob Fletcher, Sheriff of Ramsey County Dick Dormbush, Chief Deputy Ramsey County Gary Coleman, Director of Ramsey County Dispatching Unit Barb Ledo, 1480 S. Sterling Don Cordes, 1930 Edgerton James Pomroy, 200 Kenwood Drive East Sheriff Fletcher, second appearance Bob Zick, 1880 E. Shore Drive David Peaslee, 2597 Southlawn Drive, AFSCME Representative Jamie Flaugher, 7650 Stepleview Rd., Maplewood Dispatcher Kathy Juenemann, 721 Mt. Vernon Avenue Greg Juenemann, 721 Mt. Vernon Avenue Bob Schneider, 1781 English Street Sherry Batterman, 2031 Kenwood Drive West Elmer Swenson, 1597 Frost Avenue Paul Hahn, 2010 Greenbrier Street Tom Campbell, 2472 Cypress, Deputy Sheriff Ramsey County Jeannette Hewitt, 2021 Kenwood Drive West Jerry Syverson, 2016 Greenbrier Kathy Juenemann, second appearance Sheriff Fletcher, third appearance Mayor Rossbach moved to approve City Manager McGuire's second option to upgrade the city's current police and fire dispatch service by purchasing the necessary equipment at a cost of $300,000 and by adding two dispatchers and one supervisor at an estimated cost of $115,000 per year in 1999 dollars. Ayes -Mayor Rossbach, Councilmember Allenspach Nays - Councilmembers Kittridge, Carlson, Koppen Motion Failed ii-o9-9a s Councilmember Carlson moved to direct staff to return to the next meeting to be held on November 23, 1998 with answers to questions asked by the public and Council. Seconded by Councilmember Kittridge Ayes - Councilmembers Kittridge, Carlson, Allenspach, Koppen Nay -Mayor Rossbach L. VISITOR PRESENTATIONS Bob Zick, 1880 East Shore Drive. Mr Zick was present to ask questions regarding the Conditional Use Permit for the Ramsey County Compost Site. Sue Clark, 1486 Sterling Street South, addressed Council about communications with the Council and public. James Pomroy, 200 Kenwood Drive East asked question regarding a City Web site. Barb Ledo, 1480 South Sterling, addressed the Council about communications with the Council and the public. M. COUNCIL PRESENTATIONS 1. Hmong Celebration -Mayor Rossbach extended congratulations to those who received plaques from the Hmong Community for their support and help during the recent burial of six children. 2. Liquor License -Mayor Rossbach requested information on the 48 hour notification of change of Manager for liquor license holders. Clerk Guilfoile informed him that current procedures were state law and also in the City Code of Ordinances. 3. Veteran Day -Mayor Rossbach announced that City Hall would be closed on Wednesday 11-11-98 in observance of Veterans Day. N. ADMINISTRATIVE PRESENTATIONS NONE O. ADJOURNMENT Councilmember Kittridge moved to adjourn the meeting at 10:05 p.m. Seconded by Councilmember Allenspach Ayes -All Karen Guilfoile, City Clerk ii-o9-9a 6