HomeMy WebLinkAbout2024-04-08 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, April 08, 2024
City Hall, Council Chambers
Meeting No. 07-24
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. March 25, 2024 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
3. Resolution for Commissioner Appointment
4. Resolution of Appreciation for Mollie Miller, Environmental and Natural Resources
Commission
5. Maplewood Residential Recycling and Trash Collection Annual Report
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1. Approval of Claims
2. Payment for Axon Yearly Maintenance Support & Evidence.com Subscription
3. Purchase New Ambulance
4. Resolution Accepting Donation From Merit Chevrolet
5. Resolution Accepting Donation From The Friends of Maplewood Nature for Bird
and Pollinator Supporting Native Plants
6. Cooperative Funding Agreement for the Rice Larpenteur Alliance
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I. UNFINISHED BUSINESS
None
J.NEW BUSINESS
1. Resolution Supporting Retention of City Zoning Authority
2. Resolution Authorizing the Execution of a Lease for Property at 1955 Clarence
Street
3. MSP Commercial, 1081 Highway 36 East
a. Conditional Use Permit Amendment Resolution
b. Setback Variance Resolution
K. AWARD OF BIDS
None
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s
Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, March 25, 2024
City Hall, Council Chambers
Meeting No. 06-24
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambersand was called to
order at7:00byMayor Abrams.
Mayor Abrams gave an update fromthe Purple Line engagement meeting and gave further
information on the upcoming virtual open house and timeline for the project.
B.PLEDGE OF ALLEGIANCE
C.ROLLCALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Chonburi Lee, CouncilmemberPresent
Nikki Villavicencio, CouncilmemberPresent
D.APPROVAL OF AGENDA
The following items were added to CouncilPresentations:
Public Works Snow Plowing
City Clean-Up
City Website
CouncilmemberCavemoved to approve the agenda as amended.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
E.APPROVAL OF MINUTES
1.March 11, 2024City CouncilMeeting Minutes
CouncilmemberLeemoved to approve the March 11, 2024 City Council MeetingMinutes as
submitted.
Seconded by Councilmember JuenemannAyes – Mayor Abrams
Councilmember Juenemann
Councilmember Lee
Councilmember Villavicencio
Abstain – Councilmember Cave
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The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
City ManagerSablegave an update to the council calendar and reviewed other topics of
concern or interest requested by councilmembers.
2.Council Presentations
Public Works Snow Plowing
Councilmember Leeshared he participatedin a ride-a-long with snow plow driver Brent
Buckley.Councilmember Lee gave plowing information and thanked the following staff for all
of their hard workwith snow removal:
Street and Storm Division
Bob Running, Brent Buckley, Doug Edge, Todd Tevlin, Jason Mlodzik, Jon Herbst, Soloman
Yang, Aiden Morris-Karl, Tim Jordan, & Brent Meissner,
Fleet Maintenance
Steve Priem, Boon Xiong, & Matt Woehrle.
Sanitary SewerDivision
Dave Adams, Joe Jensen, Don Jones, & Jeff Wilber.
Parks& Natural Resources
Gary Hinnenkamp, DavidFriberg, Tamara Hays, John Naughton, Jordan Ore, & Kal Stokes
City Clean-Up
Councilmember Juenemannreminded residents the annual clean-up is Saturday, April13,
from 8 am – 1 pm., and gavethe collection details for the event.
City Website
Mayor Abramsrequestedadding a feature to thecity websiteto easily contact the council
called “visit with Mayor andCouncil”.
3.Swearing-In Ceremony for Three Police Officers
Public Safety Director Bierdeman addressed the council and introduced OfficerRob
Anderson andOfficer Emma Kral. Officer Lee Schroederwas absent.
City Clerk Sindt individually administered the oaths before the pinning of their badges.
G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be
March 25, 2024
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held until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
Agenda item G3 was highlighted.
CouncilmemberCavemoved toapprove agenda items G1-G4.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
1.Approval of Claims
vemoved to approve the approval of claims.
CouncilmemberCa
ACCOUNTS PAYABLE:
$ 605,518.71 Checks # 120652 thru # 120689
dated 03/12/24
$ 139,309.18 Checks # 120690 thru # 120713
dated 03/19/24
$ 424,723.12 Disbursements via debits to checking account
dated 03/04/24 thru 03/17/24
$ 1,169,551.01 Total Accounts Payable
PAYROLL
$ 706,544.19 Payroll Checks and Direct Deposits dated 03/15/24
$ 706,544.19 Total Payroll
$ 1,876,095.20 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2.Resolution Directing Modification of Existing Construction Contract, Change
Order No. 1, Change Order No. 2, and Construction Contract Directive for
Goodrich Park Improvements
CouncilmemberCavemoved to approve the resolution Directing Modification of Existing
Construction Contract, Change Order No.1 & No. 2, and CCD No.1 for Goodrich Park
Improvements, and authorize the City Manager to sign Change Order No. 1, No. 2 and CCD
No.1.
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Resolution 24-03-2295
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT,
GOODRICH PARK IMPROVEMENTS, CHANGE ORDER NO. 1, NO. 2 AND CCD NO.1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the
Goodrich Park Improvements, and has let a construction contract pursuant, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Goodrich Park Improvements, Change Order No. 1, No. 2 and CCD No.1,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
Minnesota, that
1.The Mayor, City Manager, and City Engineer are hereby authorized and directed
to modify the existing contract by executing said Change Order No. 1, No. 2, and
CCD No.1 which is an increase of up to $58,511.00.
The revised contract amount is $465,386.00.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
3.Purchase of Road Salt for 2024-2025 Winter Season
CouncilmemberCavemoved to authorize the Street Superintendent to purchase de-icing salt
under a State contract forthe 2024-2025 winter season in an estimated amount of
$62,421.00.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
4.Ramsey County Public Works to Perform 2024 Street Striping
vemoved to authorize Ramsey County Public Works to perform City
CouncilmemberCa
pavementstriping needs, in an amount estimated at $30,000.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with
the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then
direct staff, as appropriate, to answer questions or respond to comments.
None
March 25, 2024
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I.UNFINISHED BUSINESS
None
J.NEW BUSINESS
1.Resolution for a Lawful Gambling Premises Permit for White Bear Avenue
Business Association at Unison Restaurant & Banquet LLC, 1800 White Bear
Avenue North
CityClerk Sindt gave the staff report. Kelly Ellsworth, Gambling Manager with White Bear
Avenue Business Association, addressed the council and provided additional information.
CouncilmemberLeemoved to approve theresolution for a lawful gambling premisespermit
for White Bear Avenue Business Association to conduct gambling activities at Unison
Restaurant & Banquet LLC, 1800 White Bear Avenue NorthSte A & B.
Resolution 24-03-2296
LAWFUL GAMBLING PREMISES PERMIT FOR WHITE BEAR AVENUE BUSINESS
ASSOCIATION AT UNISON RESTAURANT & BANQUET LLC
WHEREAS, White Bear Business Association has submitted an application to the City
of Maplewood requesting City approval of a Lawful Gambling Premises permit application, to
be used at Unison Restaurant & Banquet LLC, 1800 White Bear Avenue NorthSte A & B,
Maplewood, MN;
WHEREAS, local approval is required prior to the Gambling Control Board’s issuance
of a premises permit;
BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that the
premises permit for lawful gambling is approved for White Bear Business Association to
conduct gambling activities at Unison Restaurant & Banquet LLC, 1800 White Bear Avenue
NorthSte A & B, Maplewood, MN.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Board approve said permit application as being in compliance with Minnesota Statute
§349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, MN, be forwarded to the Gambling Control Board for theirapproval.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
2.2024 Maplewood Street Improvements, City Project 23-08
a.Resolution Approving Plans and Specifications and Advertising for Bids
b.Resolution Ordering Preparation of Assessment Roll
Public Works Director Love gave the staff report.
March 25, 2024
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CouncilmemberVillavicenciomoved to approve the resolution approving plans and
specifications and advertising bids for the 2024 Maplewood Street Improvements, City
Project 23-08.
Resolution 24-03-2297
RESOLUTIONAPPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
th
WHEREAS, pursuant to a resolution of the City Council adopted January 11, 2024,
fixed a date for a Council hearing on the proposed street improvements for the 2024
Maplewood Street Improvements, City Project 23-08.
th
AND WHEREAS, pursuant to resolution passed by the City Council on February 12,
2024, plans and specifications for the 2024 Maplewood Street Improvements, City Project
23-08, have been prepared by (or under thedirection of) the City Engineer, who has
presented such plans and specifications to the City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1.Such plans and specifications are hereby approved and ordered placed on file
in the office of the City Engineer.
2.The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement
for bids upon the making of such improvement under such approved plans and
specifications. The advertisement shall be published twice, at least twenty-one
days before the date set for bid opening, shall specify the work to be done,
shall state that bids will be publicly opened electronically via QuestCDN and
th
considered at 10:00 a.m. on the 24day of April, 2024. Bids shall be
accompanied by a certified check or bid bond, payable to the City of
Maplewood, Minnesota for five percent of the amount of such bid.
3.The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted,
and to tabulate the bids received. The City Council will consider the bids, and
th
the award of a contract, at the regular City Council meeting of May 13, 2024.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
CouncilmemberLeemoved to approve the resolution ordering preparation of assessment roll
for the 2024 Maplewood Street Improvements, City Project 23-08.
Resolution 24-03-2298
RESOLUTIONORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the City Clerk and City Engineer will receive bids for the 2024
Maplewood Street Improvements, City Project 23-08.
March 25, 2024
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece or
parcel of land abutting on the streets affected, without regard to cash valuation, as provided
by law, and they shall file a copy of such proposed assessment in the city office for
inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment notify
the City Council thereof.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
K.AWARD OF BIDS
None
L.ADJOURNMENT
Mayor Abramsadjourned the meeting at7:47p.m. .
March 25, 2024
City Council Meeting Minutes
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F1a
CITY COUNCIL STAFF REPORT
Meeting Date April 8, 2024
REPORT TO: City Council
REPORT FROM: Michael Sable, City Manager
PRESENTER: Michael Sable, City Manager
AGENDA ITEM: Council Calendar Update
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
This item is informational and intended to provide the Council an indication on the current planning for
upcoming agenda items and the Work Session schedule. These are not official announcements of the
meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars.
Recommended Action:
No motion needed. This is an informational item.
Upcoming Agenda Items and Work Sessions Schedule:
April 22: Workshop: Update on Purple Line from Met Council Staff
May 13: Workshop: Cannabis Î Policy and Issue Framing; Franchise Fee Ordinance
May 28 (Tuesday); Workshop: Legislative Session Recap
Council Comments:
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
Council Schedule for Maplewood Living through October 2024:
Issue ContributorDue Date
Lee April 16, 2024
May 2024
Abrams May 15, 2024
June 2024
Juenemann June 17, 2024
July 2024
Cave/TBD July 17, 2024
August 2024
Villavicencio/TBD August 19, 2024
September 2024
Lee September 18, 2024
October 2024
Subject to change after election filings in May, as no active candidates will be allowed to contribute.
Council Packet Page Number 8 of 234
F1a
2024 Major Community Outreach Events
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North Fire Station
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Saturday, April 13 (8 am - 1 pm)
Aldrich Arena
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Rice and Larpenteur
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April 22 - 26
Various Open Spaces
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Saturday, May 4 (Time TBD)
Maplewood Nature Center
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Tuesday, May 7 (5Î7:30 pm)
North Fire Station
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Public Works Garage (1902 Co. Road B East)
Council Packet Page Number 9 of 234
F3
CITY COUNCIL STAFF REPORT
Meeting Date April 8, 2024
REPORT TO: Michael Sable, City Manager
REPORT FROM: Lois Knutson, Senior Administrative Manager
PRESENTER: Michael Sable, City Manager
AGENDA ITEM: Resolution for Commissioner Appointment
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
During the Council Workshop preceding todayÓs meeting, the City Council interviewed one
candidate for a vacancy on the Heritage Preservation Commission.
Recommended Action:
Motion to approve the attached resolution to appoint the candidate to the commission as indicated
below:
Heritage Preservation Commission (one opening)
Pete Boulay term expires April 30, 2027
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The CityÓs Commissions and Boards provide an opportunity for citizens to become involved in City
government and be a part of the decision making process.
Background
Currently there is one opening on the Heritage Preservation Commission. The City has advertised
and accepted applications from interested individuals. During the Council Workshop preceding
todayÓs meeting the City Council interviewed one candidate for a vacancy on the Heritage
Preservation Commission. Upon completion of the interview, Council Members voted on whether to
Council Packet Page Number 10 of 234
F3
appoint the candidate. The results were tallied and staff is recommending the appointment as
indicated in the resolution.
Per City ordinance, commissions have uniform terms of 3 years with staggered term dates of April
ththst
30, September 30 and December 31. Newly appointed commissioners take over the term
vacated by the prior commissioner. Therefore, the position they are appointed to may not be for a
full three year term.
Attachments
1.Resolution for Appointment
Council Packet Page Number 11 of 234
F3, Attachment 1
RESOLUTION
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individual, who the Maplewood City Council has reviewed, to be
appointed to the following commission:
Heritage Preservation Commission
Pete Boulay term expires April 30, 2027
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F4
CITY COUNCILSTAFF REPORT
Meeting Date April 8, 2024
REPORT TO: Michael Sable, City Manager
REPORT FROM: Shann Finwall, AICP, Environmental Planner
Audra Robbins, Parks and Natural Resources Manager
PRESENTER:Ben Guell, Environmental and Natural Resources Commission Chair
AGENDA ITEM: Resolution of Appreciation for Mollie Miller, Environmental and Natural
Resources Commission
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
When citizen members end their time of service on a commission, the City considers adoption of a
resolution of appreciation recognizing the individual for their time committed to serving Maplewood.
Recommended Action:
Motion to approve a resolution of appreciation for Mollie Miller, Environmental and Natural
Resources Commissioner.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
The City appreciates its citizen volunteers and provides recognition for members upon resignation.
Mollie Miller was a long-time Commissioner on the Environmental and Natural Resources
Commission. During her term, Ms. Miller has helped guide important environmental policies and
ordinances in the City.
Background:
Mollie Miller resigned as a member of the Environmental and Natural Resources Commission on
September 30, 2023. Ms. Miller served on the Commission for nine years, from September 22,
2014 to September 30, 2023.
The Environmental and Natural Resources Commission recommended approval of the resolution of
appreciation on February 28, 2024.
Attachments:
1.Resolution of Appreciation for Mollie Miller
Council Packet Page Number 13 of 234
F4, Attachment 1
RESOLUTION OF APPRECIATIONFOR MOLLIE MILLER
WHEREAS, Mollie Miller has been a member of the Maplewood Environmental and
Natural Resources Commission for nine years, serving from September 22, 2014 to September 30,
2023. Ms. Miller has served faithfully in those capacities; and
WHEREAS, during her term on the Environmental and Natural Resources Commission,
Ms. Miller helped guide many important City environmental ordinances and policies including:
Urban Agriculture Ordinance, Renewable Energy Ordinance, Solid Waste Management
Ordinance, Mississippi River Corridor Critical Area Ordinance, Maplewood Nature Center
Master Plan, 2040 Comprehensive Plan, and the Climate Adaptation Plan and Implementation
Strategies; and
EREAS, the Environmental and Natural Resources Commission and City Council
WH
have appreciated her experience, insights, and good judgment; and
WHEREAS, Ms. Miller has freely given of her time and energy, without compensation,
for the betterment of the City of Maplewood; and
WHEREAS, Ms. Miller has shown dedication to her duties and has consistently
contributed her leadership and efforts for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Mollie Miller is hereby extended our gratitude
and appreciation for her dedicated service.
Passed by the Maplewood
City Council on April 8, 2024
__________________________________________
Marylee Abrams, Mayor
Attest:
____________________________________________
Andrea Sindt, City Clerk
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CITY COUNCILSTAFF REPORT
Meeting Date April 8, 2024
REPORT TO:Michael Sable, City Manager
REPORT FROM: Shann Finwall, AICP, Environmental Planner
Audra Robbins, Parks and Natural Resources Manager
PRESENTER:Shann Finwall, AICP, Environmental Planner
Tennis Sanitation Representatives
Republic Services Representatives
AGENDA ITEM: Maplewood Residential Recycling and Trash Collection Annual Report
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The contract with Tennis Sanitation and Republic Services requires that the City hold an annual
review for residential recycling and trash services.
Recommended Action:
Motion to approve the 2023 Residential Recycling and Trash Collection Year End Reports and the
2024 Recycling and Trash Collection Work Plans.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
The City’s residential recycling and trash collection program creates operational effectiveness by
protecting public health and safety and promoting city cleanliness and livability. It is also an
important component of the City’s environmental stewardship and green assets by using best
management practices to reduce waste and protect air quality, water quality, and natural
resources.
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Background:
Residential Recycling and Trash Contracts
The residential recycling and trash contracts with Tennis Sanitation and Republic Services began
on January 1, 2020, and ends on June 30, 2025. The contracts require an annual review by the
City to include review of the contractors’ annual reports, contractors’ performance, and
recommendations for service improvements as outlined in a yearly work plan.
Residential Recycling 2023 Annual Review (Tennis Sanitation)
2023 Residential Recycling Year End Report
The Recycling Collection Year-End Report (Attachment 1) summarizes the City’s recycling program
and outlines implementation strategies taken by Tennis Sanitation and the City to improve service:
Single-Family Residential Recycling Data
Multi-Family Residential Recycling Data
Customer Service Satisfaction
Cardboard Collection
Business and Park Weights
Linens Summary
Recycling Compost Study
Environmental Impact Analysis
Market Report
Residuals
Truck Weights
Recycling Service Fee
Storage of Extra Recyclable Materials
Educational Tags
The report summarizes the materials collected. A comparison of a sampling of the data from 2022
to 2023 follows:
Average pounds of recycling collected per month 2022 2023
Single family 41.20 lbs 36.44 lbs
Multi-family 9.76 lbs 11.02 lbs
Annual net tons of recycling collected
Single-family2,802.21tons 2,478.38 tons
Multi-family 249.21 tons 281.50 tons
Businesses/Churches 22.39 tons 22.71 tons
2024 Residential Recycling Collection Work Plan
The 2024 Residential Recycling Collection Work Plan (Attachment 2) includes recommendations for
improvements to the City’s recycling collection program including: 1) walk up notifications; 2)
attending the Touch a Truck event; 3) park recycling; 4) coordinating a tour of the Tennis Sanitation
recycling facility; 5) 2024 SCORE Agreement work plan; 6) small business and church recycling; 7)
multi-family recycling; 8) possible contract extension.
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Residential Trash and Yard Waste 2023 Annual Review (Republic Services)
2023 Residential Trash and Yard Waste Year End Report
The Trash and Yard Waste Year-End Report (Attachment 3) summarizes the City’s trash and yard
waste program and outlines implementation strategies taken by Republic Services and the City to
improve service:
Food Scraps Pick Up Program
Postponement Notifications
Setting Up and Canceling Service
Dual Carts
Annual and Monthly Report Improvements
Events
Year-End Trash Service Report
o Collection Service Levels
o Account Information
o Containers in Use
o Trash Cart Inventory
o Trash Carts to be Purchased
o Trash Cart Warranty Issues
o Trash Cart Activity
o Customer Service Phone Calls
o Disposal Information in Tons
o Delinquent Accounts
o Type of Education Call/Tag
o Customer Complaints/Compliments
o Type of Safety and Accidents
o Lifts Per Route Per Day
o Trash and Yard Waste Truck Miles per Gallon
The report summarizes the materials collected. A comparison of a sampling of the data from 2022
to 2023 follows:
Materials Collected/Accounts/Other2022 2023
Trash Collected 8,456.99 tons 8,406.11 tons
Bulky Items Collected 1,173.00 units 1,092.00 units
Yard Waste Collected564.82 tons 453.21 tons
Single-Family Accounts 8,884 accounts 8,915 accounts
Townhome/Manufactured Home Accounts99 accounts 99 accounts
Yard Waste Accounts1,386 accounts 1,446 accounts
Permanent Exemptions145 exemptions 145 exemptions
Walk Up Service 77 walk ups 39 walk ups
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2024 Trash and Yard Waste Collection Work Plan
The 2024 Residential Trash and Yard Waste Work Plan (Attachment 4) includes recommendations
for improvements to the City’s trash and yard waste collection program including: 1) walk up
service notifications; 2) attending events including the Spring Clean Up, Touch a Truck, and Fall
Clean Up Campaign; 3) park solid waste management; 4) trash and yard waste processing tours; 5)
curbside food scraps collection; 6) possible contract extension.
Summary
Representatives from Tennis Sanitation and Republic Services will be present during the April 8,
2024, City Council meeting to present their annual reports and answer questions of the City
Council.
Attachments:
1.2023 Residential Recycling Collection Year-End Report
2.2024 Residential Recycling Collection Work Plan
3.2023 Residential Trash and Yard Waste Collection Year-End Report
4.2024 Residential Trash and Yard Waste Collection Work Plan
Council Packet Page Number 18 of 234
F5, Attachment 1
ΑΏΑΒ
- ¯«¤¶®®£ 2¤¢¸¢«¨¦ 2¤¯®±³
Greg & Willie Tennis
Tennis SanitationLLC.
1/31/2024
Prepared by: Sierra Gress
pg. 1
Council Packet Page Number 19 of 234
F5, Attachment 1
Index of Recycling Report
................... Page 3
................... Page 4
................... Page 5
Recycling Data (Multi-................... Page 7
Multi-................... Page 8
Inquiries, Linens, Cardboard, & Parks Summary..................... Page 9
Composite Study..................... Page 10
................... Page 11
Glass Recycling Processor................... Page 12
Market Report - .................. Page 13
Additional Items................................................................ Page 14
Summary of Year-................. Page 15
Appendix of Recycling Report
................... Appendix A
Recycling Report (Multi-.................... Appendix B
...................... Appendix C
Monthly Multi-....................... Appendix D
..................... Appendix E
Educational Tags and
Complaints/Compliments Log Report
Educational Tags............................................................... Appendix F
Compliments/Complaints.................................................... Appendix G
pg. 2
Council Packet Page Number 20 of 234
F5, Attachment 1
January 31, 2024
City of Maplewood
Maplewood, MN 55109
1830 County Road B E
RE: LETTER OF PURPOSE
Dear City of Maplewood,
This Year-end recycling report has been prepared for the City of Maplewood.
This report contains summaries of recycling data for both single family and multi-family dwellings
including, but not limited to, inquiries, composite study information, environmental impact report and
recycling market report.
Also included is ten years of comparison data to help measure the success of the recycling program.
The data in this report has been utilized over the years to assist us in understanding past, present and
future progress of the recycling program, as well as helping us develop future strategies to enhance
the recycling programs already in place.
Sincerely,
Greg & Willie Tennis
Greg and Willie Tennis
Tennis Sanitation
pg. 3
Council Packet Page Number 21 of 234
F5, Attachment 1
RECYCLING DATA SUMMARY
In this report, we have compiled annual data from both single family and multi-family dwellings. This
data includes:
Combined net tonnage of all residential and multi-family dwellings
Break-out of single family tonnage and participation rates (orange)
Break-out of multi-family tonnage (blue)
(blue)
Separate measurement of weights for cardboard and linens (bottom of APPENDIX A)
Break-out of single family (orange) and Multi-family (blue) recycling materials by type and
(blue)
weight.
Break-out of combined tonnages (green)
(green)
Inquiries tracked per month (bottom of APPENDIX A)
Business, parks and cardboard volumes
The data is compiled from recyclable materials collected from our drivers on designated Maplewood
routes. Each load is weighed, and weights period. Weights are broken-
out based on a composite ratio of the entire load.
pg. 4
Council Packet Page Number 22 of 234
F5, Attachment 1
RECYCLING DATA (SINGLE FAMILY)
The Single Family Data in APPENDIX A (orange)wascompiled from the single family homes after taking out the
multi-family weights. From this data,we canillustrate the weight per home (in lbs.),per month. We also have
tracked the number of residents that do not place their recycling out on a weekly basis.
In analyzing the single family data, we are able to provide the following observations:
2023averageweight per unit, per month 36.44 lbs.
2011 -38.91 lbs. per month2012 -41.95 lbs. per month2013-43.78 lbs. per month
2014 -53.48 lbs. per month2015 -53.48 lbs. per month2016 -54.59 lbs. per month
2017 -53.99 lbs. per month 2018 -54.01 lbs.per month2019 -53.69 lbs. per month
2020 -46.13 lbs. per month2021 -43.74 lbs. per month2022 41.20 lbs. per month
2023annual net total tons collected for single-family -2,478.38tons
2011 -2,146.06tons2012 -2,313.61tons2013 -2,414.62tons
2014-2,949.92tons 2015 -2,949.94 tons2016 -3,011.02 tons
2017 -2,978.13 tons2018 -2,979.18 tons2019 -2,961.30 tons
2020 -3,137.35 tons 2021 -2,974.80 tons2022 2,802.21 tons
Total Participation Percentage
Jan FebMarAprMayJunJulAugSepOct NovDecAVG
202399%100%92%100%99%100%92%92%86%92%92%92%95%
202296%96%98%98%97%99%99%99%99%99%99%99%98%
202195%95%96%98%98%98%99%98%97%98%97%97%97%
202095%95%97%97%99%97%98%97%98%98%98%97%97%
201995%95%98%97%98%98%97%95%95%97%97%97%97%
201895%95%97%97%98%98%97%95%95%97%97%96%96%
201796%96%96%97%97%98%98%98%96%97%97%96%97%
201695%95%95%97%97%97%97%97%98%97%96%98%97%
201592%92%95%95%96%96%96%96%95%97%96%97%95%
201496%96%93%95%96%96%95%96%96%96%93%94%95%
201392%92%95%94%97%96%97%97%96%93%95%94%94%
pg. 5
Council Packet Page Number 23 of 234
F5, Attachment 1
RECYCLING DATA (SINGLE FAMILY)
Below is a count of each service size used at single-family residences. Cart-size exchanges are tracked and
have a recycling cart to provide them with the option to have a cart delivered for their use.
2022 Single Family Home Cart Inventory
3+
1-65 &PERSONAL
35gal65gal95gal2-65gal2-95galNO CART
Carts
1-95CART
27785812831640281029
2023 Single Family Home Cart Inventory
3+ 1-65 &PERSONAL
35gal65gal95gal2-65gal2-95galNO CART
Carts1-95CART
2458639273154148317
pg. 6
Council Packet Page Number 24 of 234
F5, Attachment 1
RECYCLING DATA (MULTI-FAMILY)
The Data in APPENDIX A (Blue) is compiled from the net total weight of family homes after factoring out the
(Blue
multi-family weights. From this data, we can illustrate the weight per unit (in lbs.), per month. To assist us in
providing accurate data, we compile weights on a quarterly basis. This weight is used to provide us with a fair
average of weight generated by each multi-family unit. Our drivers also documented the number of carts
dumped at each location on a weekly basis (see APPENDIX D). These weights are then added at the end of each
month to provide us with a net total.
In analyzing the multi-family data, we can provide the following observations:
2023 average lbs. per unit, per month = 11.02 lbs.
2014 = 12.95 lbs. per month 2015 = 13.04 lbs. per month
2016 = 13.08 lbs. per month 2017 = 11.03 lbs. per month
2018 = 12.95 lbs. per month 2019 = 9.92 lbs. per month
2020 = 10.39 lbs. per month 2021 = 10.14 lbs. per month
2022 = 9.76 lbs. per month
2023 annual net total tons collected for multi-family = 281.50 tons
2014 = 312.64 tons 2015 = 314.66 tons
2016 = 315.79 tons 2017 = 268.69 tons
2018 = 305.32 tons 2019 = 239.36 tons
2020 = 265.29 tons 2021 = 259.04 tons
2022 = 249.21 tons
How are the weights determined for the multi-family data? On a quarterly basis, we use one truck to collect all
multi-family dwellings. The total weight is divided by the number of carts emptied to get an average weight per
cart. This data is then entered into a multi-family spreadsheet. See APPENDIX D for an example of this report.
pg. 7
Council Packet Page Number 25 of 234
F5, Attachment 1
MULTI-FAMILY INDIVIDUAL SUMMARY LETTER
From the data compiled throughout the year, we can provide each multi-family property with an accurate
summary report of their recycling volumes (APPENDIX B). We also provide them with information on how their
recycling efforts impact the environment and how to enhance their efforts.
pg. 8
Council Packet Page Number 26 of 234
F5, Attachment 1
INQUIRIES SUMMARY
Below are twelve months of data documenting the number of residents that have called our office. This year,
the most common calls were regarding additional items they could recycle, and questions about our holiday
schedule.
We are confident that our customer service representatives have resolved all inquiries to the residents
satisfaction.
2023 Total Inquiries
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
21 29 18 15 19 22 12 26 18 18 13 17 228
2014 - 1,552 2015 - 422 2016 - 662 2017 - 255 2018 - 165
2019 - 334 2020 - 370 2021 398 2022 - 212
CARDBOARD SUMMARY (Single and Multi Family)
Cardboard collected for 2023 from city facilities and buildings totaled 144,650 lbs.
2022 104,440 lbs. 2021 85,830 lbs. 2020 74,490 lbs.
2019 89,120 lbs. 2018 102,356 lbs. 2017 88,337 lbs.
2016 104,498lbs. 2015 125,020 lbs. 2014 131,346 lbs.
BUSINESSES AND PARKS WEIGHTS:
2023 BUSINESSES: 45,421 lbs. CITY PARKS: 0 lbs.
2022 BUSINESSES: 44,777 lbs. CITY PARKS: 300 lbs.
2021 BUSINESSES: 42,773 lbs. CITY PARKS: 840 lbs.
2020 BUSINESSES: 41,161 lbs. CITY PARKS: 3,220 lbs.
2019 BUSINESSES: 49,386 lbs. CITY PARKS: 5,650 lbs.
2018 BUSINESSES: 71,529 lbs. CITY PARKS: 6,650 lbs.
2017 BUSINESSES: 62,460 lbs. CITY PARKS: 8,080 lbs.
2016 BUSINESSES: 60,771 lbs. CITY PARKS: 7,920 lbs.
2015 BUSINESSES: 45,885 lbs. CITY PARKS: 8,350 lbs.
2014 BUSINESSES: 30,157 lbs. CITY PARKS: 11,180 lbs.
LINENS SUMMARY
2023 16,534 lbs* 2022 16,800 lbs* 2021 27,840 lbs* 2020 29,880 lbs*
2019 89,120 lbs 2018 102,356 lbs 2017 88,337 lbs 2016 104,498 lbs
2015 125,020 lbs 2014 131,346 lbs
pg. 9
Council Packet Page Number 27 of 234
F5, Attachment 1
RECYCLING COMPOSITE STUDY
Over the years of our contract, we have done extensive recycling composite studies. Originally, we conducted
our study by sorting loads collected from the city of Maplewood over a full week, and sorted them all at once.
As of 2018, we have looked at all of the past data that we have collected, and have tested a single load of
material from the city of Maplewood. The single load of material has consistent ratios comparable to the
studied. Once the material is unloaded from the trucks in our MRF
(Material Recovery Facility), it is sorted into each category, as listed below. Each of the categories are then
weighed and documented. The results of the composite study are entered into the provided monthly reports.
Why do a composite study?
Having a good understanding of the recycling composition provides us with data that may assist us in adjusting
the recycling program to fit the needs of the Residents. With ongoing changes in the economy, culture and in
the home, we can develop more available markets, increase processing technologies to handle more items and
enhance educational materials to instruct residents on proper recycling procedures.
pg. 10
Council Packet Page Number 28 of 234
ENVIRONMENTAL IMPACT ANALYSIS
F5, Attachment 1
Using the detailed recycling data from this report, we can provide the City of Maplewood with some unique
ways that the residents recycling efforts have made a difference. Over the years, recycling markets have been
able to recycle more items out of the waste stream. They have also been able to determine what resources are
saved by recycling various materials.
In this report, we were able to convert the types of recycling materials into resources saved.
pg. 11
Council Packet Page Number 29 of 234
F5, Attachment 1
Market Report
The recycling market always has its ups and downs; much like a roller coaster. Towards the end of
2022, we experienced a significant drop that held through August of 2023. Metal markets remained
fairly steady, but demand and movement for some fiber and plastic grades was limited throughout
most of the year, until it finally took a turn in a positive direction this past fall. We began to see
improvement in the recycling market in September, and it continued to slowly but steadily improve
through the end of the year with most plastic grades, as well as paper and cardboard.
The market for recycled glass has remained unchanged, as the only processer in the area charges for
glass processing based on quality. Our NiHot machine improves our ability to capture more glass, but
it is important to ensure that glass containers are cleaned before being placed in your recycling cart.
2024 Outlook
We are finally seeing some stabilization with the recycling market and hope that it continues to rise as
we move into 2024. With the strict regulations on contaminants and clean material, it is important
that food containers are rinsed clean, and to ensure that you are only placing items listed in your
recycling brochure loosely into the recycling cart.
The proposal of a Mandatory Deposit Program, or "Bottle Bill", raises concerns for the future of
curbside recycling. This would encourage the public to bring their plastic and glass bottles as well as
cans to designated redemption centers instead of being put in with residential single sort recycling,
thus significantly reducing volumes and potentially ending curbside recycling all together. We remain
hopeful this will not pass and will continue supporting comprehensive recycling programs such as ours
at Tennis.
pg. 12
Council Packet Page Number 30 of 234
F5, Attachment 1
RESIDUALS:
Residuals consisted of items such as Styrofoam, foam, shoes, diapers, and general garbage.
2023: Residuals are down to 76.59 tons from last year
2022: Residuals are down to 108.17 tons from last year
2021: Residuals are down to 114.83 tons from last year
2020: Residuals are up to 131.71 tons from last year
2019: Residuals are down to 60.49 tons from last year
2018: Residuals are up to 62.54 tons from last year
2017: Residuals are up to 61.69 tons from last year
2016: Residuals are up to 38.59 tons from last year
2015: Residuals are down to 29.38 tons from last year
2014: Residuals are 29.36 tons
TRUCK WEIGHTS:
During the 2023 Calendar year, our vehicles did not exceed the maximum loaded weight of 40,000 pounds
when hauling the recyclables collected from the residents of Maplewood. Weight tickets are available upon
request.
RECYCLING SERVICE FEE:
The recycling service fee is $4.75 per unit, per month, which is based upon the contracted price.
STORAGE OF EXTRA RECYCLABLE MATERIALS:
During the 2023 calendar year, our recycling facility had sorted all
recyclable materials within 45 days of processing to recycling markets;
with the exception of milk cartons
are baled and stored until there is enough volume to meet the vendor's
minimum shipping requirements, and "rare type" plastics are stored
until a large enough quantity is available to make a mill-sized bale.
pg. 13
Council Packet Page Number 31 of 234
F5, Attachment 1
SUMMARY OF YEAR-END RECYCLING REPORT
The 2023 Maplewood year-end recycling report provides up-to-date information from the C
recycling activities over the past year. Each section of this report reflects the various ways data was
collected, entered and calculated to contribute to meeting our combined goals.
In the report, we have illustrated the composition of recyclables and itemized volumes of recyclables
from both single family and multi-family dwellings as they relate to each break-out of each separate
commodity. We also provide information on how the City's recycling efforts will impact our
environment.
95%. Both single-family tonnages and multi-family
recycling volumes have remained steady and consistent with other municipalities.
In 2024, we will maintain the comprehensive recycling program we offer with the additional types of
plastics, metals and linens.
With the support of the city of Maplewood, we will maintain these high standards of recycling for
single-family and multi-family dwellings.
pg. 14
Council Packet Page Number 32 of 234
F5, Attachment 1
APPENDIX A - 2023 RECYCLING DATA SUMMARY
pg. 15
Council Packet Page Number 33 of 234
F5, Attachment 1
APPENDIX B - Yearly Recycling Report Multi-Family
pg. 16
Council Packet Page Number 34 of 234
F5, Attachment 1
APPENDIX C - MONTHLY RECYCLING REPORT LETTER
pg. 17
Council Packet Page Number 35 of 234
F5, Attachment 1
APPENDIX D - MONTHLY MULTI-FAMILY REPORT
pg. 18
Council Packet Page Number 36 of 234
F5, Attachment 1
APPENDIX E - MONTHLY SINGLE FAMILY REPORT DATA
pg. 19
Council Packet Page Number 37 of 234
F5, Attachment 1
APPENDIX FEducational Tags
2023 MAPLEWOOD TAGS
978 Brooks Ct978 Brooks CtWednesdayStyro1/5/2023
Mapletree THMapletree THWednesdayCarts N/O 12:15pm1/5/2023
Gold Star AptsGold Star AptsWednesdayPlowed In & Blocked1/5/2023
Gold Star AptsGold Star AptsThursdayPlowed In & Blocked1/6/2023
Western HillsWestern HillsThursdayPlowed In1/6/2023
English Manor AptsEnglish Manor AptsMondayPlowed In1/9/2023
2508 Keller Pkwy2508 Keller PkwyWednesdayNeed To Salt1/11/2023
Gold Star AptsGold Star AptsThursdayPlowed In & Blocked1/12/2023
Hmong ChurchHmong ChurchMondayBehing Huge Snow Bank1/16/2023
English Manor AptsEnglish Manor AptsMondayPlowed In1/16/2023
Maple Hills Maple Hills ThursdayNot Plowed1/19/2023
Gold Star AptsGold Star AptsThursdayPlowed In & Blocked1/19/2023
Gold Star AptsGold Star AptsThursdayPlowed In & Blocked1/26/2023
177 Larpentuer177 LarpentuerThursdayTo Close To Mailbox1/26/2023
1555 A Co Rd D1555 A Co Rd DWednesdayStyrofoam2/1/2023
2196 Desota2196 DesotaThursdayWood2/2/2023
63 Fenton63 FentonThursdayBase Boards2/2/2023
1595 Sandhurst1595 SandhurstMondayPlastic Bags2/6/2023
1764 Co Rd B1764 Co Rd BMondayPlastic Bags2/6/2023
2446 McAfee2446 McAfeeMondayPlastic Bags2/6/2023
1488 Laurie1488 LaurieMondayTagged2/6/2023
2044 English2044 EnglishMondayTrash2/6/2023
English ManorEnglish ManorMonday2 Carts Plowed In2/6/2023
2182 McAfee2182 McAfeeMondayPlastic Bags2/6/2023
Gold StarGold StarThursdayBlocked By Furniture2/9/2023
2134 Mcmenemy2134 McmenemyThursdayBox With Wood2/16/2023
Gold StarGold StarThursdayBlocked By Furniture2/16/2023
177 Larpentuer177 LarpentuerThursdayNext To Mailbox2/16/2023
37 Larpentuer37 LarpentuerThursdayBlocked2/16/2023
1712 Beaumont1712 BeaumontThursdayBoxes Frozen To Ground2/16/2023
Mplwd ManorMplwd ManorMondayNeed To Plow2/20/2023
1244 Co Rd D1244 Co Rd DWednesdayTruck Blocking2/22/2023
921 Connor921 ConnorWednesdayStyrofoam2/22/2023
Mapletree THMapletree THWednesdayNo Carts Out2/22/2023
John Kliethermes OfficeJohn Kliethermes OfficeWednesdayBlocked By Cars2/22/2023
2199 Edgerton2199 EdgertonThursdayNot Reachable2/23/2023
Gold StarGold StarThursdayPlowed In & Blocked Furniture2/23/2023
1853 Onacrest1853 OnacrestThursdayWasn't Plowed2/23/2023
92 Ferndale92 FerndaleFridayNot Plowed2/24/2023
2714 Brookview2714 BrookviewFridayPlowed In2/24/2023
915 Sterling915 SterlingFridayFrozen2/24/2023
pg. 20
Council Packet Page Number 38 of 234
F5, Attachment 1
1053 Lakewood1053 LakewoodFridayNot Reachable2/24/2023
1480 Sherren1480 SherrenMondayNeeds To Salt2/27/2023
1453 Sherren1453 SherrenMondayHouse Fire2/27/2023
1676 Sandhurst1676 SandhurstMondayTrash2/27/2023
1733 Laurie1733 LaurieMondayPlastic Bags2/27/2023
1680 Lark1680 LarkMondayToo Icy2/27/2023
1395 Laurie1395 LaurieMonday1/2 Way Up Driveway2/27/2023
1625 Frost1625 FrostMondayPlastic Bags2/27/2023
1809 English1809 EnglishMondayPlowed In2/27/2023
Maplewood THMaplewood THWednesdayBlocked3/1/2023
Gold StarGold StarThursdayBlocked By Furniture3/3/2023
1239 Dorland Rd1239 Dorland RdFridayDidn't Replace Lid 65 fine said 953/3/2023
1384 Cope1384 CopeMondayPlastic Bags3/6/2023
1452 Cope1452 CopeMondayPlastic Bags3/6/2023
1680 Lark1680 LarkMondayNot Plowed3/6/2023
1755 Burke1755 BurkeMonday1/2 Way Up Driveway3/6/2023
1430 Lark1430 LarkMonday10ft Up Driveway3/6/2023
1424 Eldridge1424 EldridgeMondayBreak Down Metal3/6/2023
2014 Clarence2014 ClarenceMondayTrash3/6/2023
1110 Leland1110 LelandMondayPlow Flung Recy Everywhere3/6/2023
Mplwd Public WorksMplwd Public WorksMondayLocked3/6/2023
1809 English1809 EnglishMondayPlowed In3/6/2023
1915 Phalen1915 PhalenMondayStyro & Plastic Wrap3/6/2023
Gold StarGold StarThursdayPlowed In3/9/2023
Brookview ManorBrookview ManorFridayNot Plowed3/10/2023
975 Lakewood975 LakewoodFridayTagged Spacing3/10/2023
1733 Laurie1733 LaurieMondayPlastic Bags3/13/2023
2046 Barclay2046 BarclayMondayMess In Driveway3/13/2023
1947 Flandrau1947 FlandrauMondayTrash3/13/2023
English Manor AptsEnglish Manor AptsMondayNot Plowed & Blocked By Truck3/13/2023
Cobblestone Court AptsCobblestone Court AptsTuesdayBlocked3/14/2023
John Kliethermes OfficeJohn Kliethermes OfficeWednesdayBlocked By Vehicles3/15/2023
1986 Clark1986 ClarkThursdayBox Full Trash3/16/2023
Gold StarGold StarThursdayBlocked With Snow3/16/2023
177 Larpentuer177 LarpentuerThursdayNext To Box3/16/2023
1954 Hazelwood1954 HazelwoodMonday20ft Up Driveway3/20/2023
1996 Kingston1996 KingstonMondayBaggs Filled Trash3/20/2023
2405 Minnehaha2405 MinnehahaTuesdayTaped Shut3/21/2023
3011 Edward St3011 Edward StWednesdayMailbox Down Not Marcus3/22/2023
2497 Adele St2497 Adele StWednesdayLeft TV3/22/2023
975 Lakewood975 LakewoodFridayTagged Spacing3/24/2023
1528 Cope1528 CopeMondayTagged Won't Separate3/27/2023
Cobblestone Court AptsCobblestone Court AptsTuesdayLeft TV3/28/2023
1122 Ferndale1122 FerndaleTuesdayTrash In Cart3/28/2023
2440 Cypress2440 CypressWednesdayStyrofoam3/29/2023
Gold StarGold StarThursdayBlocked By Vehicles3/30/2023
pg. 21
Council Packet Page Number 39 of 234
F5, Attachment 1
1712 Beaumont1712 BeaumontThursdayBoxes Frozen3/30/2023
1079 Dorland1079 DorlandFridayTaped Shut3/31/2023
2238 Hazelwood2238 HazelwoodMondayTagged ?4/3/2023
1504 Laurie1504 LaurieMondayStyrofoam4/3/2023
1466 Belmont1466 BelmontMondayTagged ?4/3/2023
1226 Summit1226 SummitWednesdayStyrofoam4/5/2023
Gold StarGold StarThursdayBlocked Snow & Mattress4/6/2023
185 Roselawn185 RoselawnThursdayYard Waste4/6/2023
975 Lakewood975 LakewoodFridayTageed Mutli Times4/7/2023
1758 Lark1758 LarkMondayNeed To Break Down Box4/10/2023
1947 Flandrau1947 FlandrauMondayTrash4/10/2023
2308 Stillwater2308 StillwaterTuesdayTagged Spacing4/11/2023
2508 Keller Pkwy2508 Keller PkwyWednesdayTrash/Wood4/12/2023
1681 Co Rd C1681 Co Rd CWednesdayTagged X Times Spacing4/12/2023
2120 Mississippi2120 MississippiThursdayTrash/Wood4/13/2023
2345 Oak Heights2345 Oak HeightsFridayYW4/14/2023
1560 Sanhurst1560 SanhurstMondayCart Placement4/17/2023
1666 Lark1666 LarkMondayTrash4/17/2023
1504 Laurie1504 LaurieMondayTrash4/17/2023
Parkview CourtParkview CourtMondayBox Trash4/17/2023
2508 Keller Pkwy2508 Keller PkwyWednesdayTagged Trash4/19/2023
1137 Mary1137 MaryFridayTrash4/21/2023
1576 Sandhurst1576 SandhurstMondayTrash4/24/2023
1733 Laurie1733 LaurieMondayTook Bag Out4/24/2023
2978 Frank2978 FrankWednesdayTrash& Food4/26/2023
Heritage Square #1241Heritage Square #1241WednesdayWood Bed Frame4/26/2023
1576 Sandhurst1576 SandhurstMondayTagged5/1/2023
2701 Geranium2701 GeraniumTuesdayTrash5/2/2023
2978 Frank2978 FrankWednesdayCarpet5/3/2023
2240 Kenwood2240 KenwoodThursdayTook Out Dehumidifier5/4/2023
1980 Hazelwwod1980 HazelwwodMondayTrash5/8/2023
2090 English2090 EnglishMondayTrash5/8/2023
1203 Lark1203 LarkMondayStyrofoam5/8/2023
2978 Frank2978 FrankWednesdayCarpet5/10/2023
2973 Howard2973 HowardWednesdayCompst5/10/2023
438 Co Rd B438 Co Rd BThursdayFull Of Leaves5/11/2023
1468 Eldridge1468 EldridgeMondayBreak Down Box5/15/2023
2976 Frank2976 FrankWednesdayTrash5/17/2023
2447 Cypress2447 CypressWednesdayIce Skate Linen5/17/2023
2578 Cypress2578 CypressWednesdayStyrofoam5/17/2023
Wyngate AptsWyngate AptsWednesday1 Trash5/17/2023
1681 Co Rd C1681 Co Rd CWednesdayCarts Touching Tagged5/17/2023
1669 Burke1669 BurkeMondayStyrofoam5/22/2023
2245 Ide2245 IdeMondayTrash & Rugs5/22/2023
1488 Laurie1488 LaurieMondayLeaves5/22/2023
1348 Belmont1348 BelmontMondayAgainist Van Every Week5/22/2023
pg. 22
Council Packet Page Number 40 of 234
F5, Attachment 1
1945 Prosperity1945 ProsperityMondayCan't Get To Car In Way5/22/2023
2007 Dieter2007 DieterMondayLeft Boxes Trash5/22/2023
Emmas PlaceEmmas PlaceMondayTrash5/30/2023
2988 Frank2988 FrankWednesdayTagged Cart On Car6/1/2023
Maple Knoll THMaple Knoll THWednesdayMixed Trash6/1/2023
2838 Southlawn2838 SouthlawnWednesdayWent By Twice N/O6/1/2023
204 McClelland204 McClellandFridayYard Waste6/3/2023
2468 Schaller2468 SchallerFridayYard Waste6/3/2023
1685 Howard1685 HowardMondayCart Placement6/5/2023
1977 Castle1977 CastleMondayCart Placement6/5/2023
2468 Schaller2468 SchallerFridayYW6/9/2023
1903 McKnight1903 McKnightMondayTrash6/12/2023
1731 Beebe1731 BeebeMondayTrash6/12/2023
1721 Beebe1721 BeebeMondayTrash6/12/2023
1711 Beebe1711 BeebeMondayTrash6/12/2023
1701 Beebe1701 BeebeMondayTrash6/12/2023
1695 Beebe1695 BeebeMondayTrash6/12/2023
1984 Castle1984 CastleMondayCart Placement6/12/2023
1977 Castle1977 CastleMondayCart Placement6/12/2023
2976 Frank2976 FrankWednesdayTrash6/14/2023
Mplwd Public WorksMplwd Public WorksMondayClosed6/19/2023
2185 Stanich2185 StanichMondayCar In Way6/19/2023
Hometown THHometown THWednesdayMoving Truck Blocked A Few6/21/2023
431 Skillman431 SkillmanThursdayMailbox Down B46/22/2023
1681 Co Rd C1681 Co Rd CWednesdayTagged For Space6/28/2023
446 Belmont446 BelmontThursdayGlass Everywhere6/29/2023
680 Viking680 VikingThursdayLeft TV6/29/2023
1730 McKnight1730 McKnightMondayTagged7/3/2023
1909 Larpenteur1909 LarpenteurMondayTrash7/3/2023
1681 Co Rd C1681 Co Rd CMondayNo Space7/3/2023
3048 Walter3048 WalterWednesdayTrash7/6/2023
1613 A1613 AWednesdayStyro7/6/2023
2468 Schaller2468 SchallerFriday1 Cart YW7/8/2023
Mplwd Apts Mplwd Apts MondayCart Trash7/10/2023
1977 Castle1977 CastleMondayCan't Reach Tagged7/10/2023
Gold Star AptsGold Star AptsThurdsayBee Hives Under Lids7/13/2023
Mplwd Apts Mplwd Apts MondayTrash7/17/2023
2219 Larpenteur2219 LarpenteurMondayTrash7/17/2023
Pinview TH 1599 HPinview TH 1599 HWednesdayStyro7/19/2023
2050 Highland TH2050 Highland THThurdsayStyro7/20/2023
Mplwd Apts Mplwd Apts MondayTrash7/24/2023
1777 Lakewood Dr1777 Lakewood DrMondayTrash7/24/2023
Century Trail AptsCentury Trail AptsMondayTagged Move Carts7/24/2023
2850 Arcade2850 ArcadeWednesdayCompost7/26/2023
Maple Ridge AptsMaple Ridge AptsWednesdayCones Blocked7/26/2023
& Door Wouldn't Open
pg. 23
Council Packet Page Number 41 of 234
F5, Attachment 1
Wyngate AptsWyngate AptsWednesdayBags Had Sand7/26/2023
Gold Star AptsGold Star AptsThurdsayBee Hives Under Lids7/27/2023
2144 Bradley2144 BradleyThurdsayCompost7/27/2023
Mplwd Apts Mplwd Apts Monday3 Carts Had Recycle7/31/2023
1942 Price1942 PriceMondayTrash7/31/2023
1700 Birmingham1700 BirminghamMondayClothes & Blinds7/31/2023
1836 Myrtle1836 MyrtleMondayTrash & Wood8/7/2023
Mplwd AptsMplwd AptsMondayAll Trash8/7/2023
1980 Cope1980 CopeMondayTage Every Week8/7/2023
2215 Hazel2215 HazelMondayCompost8/7/2023
1945 Maryknoll1945 MaryknollMondayBreak Box Down8/7/2023
2976 Frank2976 FrankWednesdayUsing Cart For Trash Not Recy8/9/2023
3002 Walter3002 WalterWednesdayStyrofoam8/9/2023
2605 Forest2605 ForestWednesdayStyrofoam8/9/2023
1041 Gervais1041 GervaisWednesdayTrash8/9/2023
Wyngate AptsWyngate AptsWednesday1 cart Mini Refig & Trash8/9/2023
349 Eldridge349 EldridgeThursdayVinyl & Wood8/10/2023
Cobblestone Court AptsCobblestone Court AptsTuesdayBlocked By Furniture8/15/2023
2982 Walter2982 WalterWednesdayStyrofoam8/16/2023
1726 Abell1726 AbellThursdayBehind Car Every Week8/17/2023
81 McClelland81 McClellandFridayTrash8/18/2023
Maplewood AptsMaplewood AptsMondayTrash (10 Carts)8/21/2023
Moved Carts To Service Leave
Maplewood AptsMaplewood AptsMondayThere8/21/2023
There Or Will Not Pick Up8/21/2023
1980 Cope1980 CopeMondayTrash8/21/2023
1672 Rosewood1672 RosewoodMondayTrash8/21/2023
Cobblestone Court AptsCobblestone Court AptsTuesdayBlocked By Furniture8/22/2023
Radatz AveRadatz AveWednesdayConst. walked & Picked What8/23/2023
Was Out Per Aaron
2202 Hendry2202 HendryThursdayStyrofoam8/24/2023
204 MCClelland204 MCClellandFridayTrash8/25/2023
Maplewood AptsMaplewood AptsMonday2-Trash & Black Plastic Bags8/28/2023
1907 Price1907 PriceMondayStuff Over On Arrival8/28/2023
1964 Ripley1964 RipleyMondayTrash,Plastic Bags8/28/2023
1909 Larpentuer1909 LarpentuerMondayTrash Every Week8/28/2023
1980 Cope1980 CopeMondayTrash8/28/2023
1994 Cope1994 CopeMondayStuff Stuck Won't Come Out8/28/2023
Homestead @ MplwdHomestead @ MplwdMondayCan't Access Has Pic8/28/2023
Heritage Square 1241Heritage Square 1241WednesdayTagged Putting Cart Behind8/30/2023
Objects Car & Up Building
Radatz Ave Radatz Ave Wednesday6AM Road Construction8/30/2023
1837 Lakewood Dr1837 Lakewood DrMondayStyrofoam9/5/2023
1732 McKnight Rd1732 McKnight RdMondayCart Placement9/5/2023
2239 Ariel St2239 Ariel StMondayTrash9/5/2023
1849 County Rd B1849 County Rd BMondayTrash9/5/2023
pg. 24
Council Packet Page Number 42 of 234
F5, Attachment 1
998 Kohlmann998 KohlmannWednesdayStyrofoam9/7/2023
1681 Co Rd C1681 Co Rd CWednesdayNo Space Tagged9/7/2023
Western AptsWestern AptsThursday1 Trash9/8/2023
1837 Lakewood Dr1837 Lakewood DrMondayTrash9/11/2023
Maple Wood THMaple Wood THMondayCarts On Stoop9/11/2023
2970 Duluth2970 DuluthWednesdayTrash,Matt Topper9/13/2023
1136 Co Rd D1136 Co Rd DWednesdayStyrofoam9/13/2023
Wyngate AptsWyngate AptsWednesdayLeft 2 Carts Trash9/13/2023
1681 Co Rd C1681 Co Rd CWednesdayTagged Spacing9/13/2023
Gold Star AptsGold Star AptsThursdayWasp Nest Under Lid9/14/2023
1631 Co Rd B1631 Co Rd BMondayPart Of Couch9/18/2023
1732 McKnight Rd1732 McKnight RdMondayCart Placement9/18/2023
1685 Howard1685 HowardMondayNot Accessable9/18/2023
1890 Sherren1890 SherrenMondayBlocked9/18/2023
2976 Frank2976 FrankWednesdayTrash9/20/2023
1041 Gervais1041 GervaisWednesdayTrash9/20/2023
2423 Cypress2423 CypressWednesdayDehumidifier9/20/2023
2183 Mapleview2183 MapleviewWednesdayTrash,Wood & S Rock9/20/2023
720 Viking720 VikingThursdayLeft Electric Mower Had Battery9/21/2023
Myrtle #18Myrtle #18--#27#27MondayConstruction Muddy9/25/2023
Maplewood AptsMaplewood AptsMonday25 Carts Trash9/25/2023
Maple Wood THMaple Wood THMondayCarts On Stoop9/25/2023
Myrtle #105Myrtle #105--#117#117MondayConstruction Muddy9/25/2023
2190 Ripley2190 RipleyMondayTrash9/25/2023
2233 Ripley2233 RipleyMondayTrash9/25/2023
Castle #662Castle #662--#667#667MondayCart Placement9/25/2023
2970 Duluth2970 DuluthWednesdayWood9/27/2023
1200 Beam1200 BeamWednesdayYard Waste9/27/2023
1555 Pineview TH1555 Pineview THWednesdayPallet9/27/2023
2720 Maplewood Dr2720 Maplewood Dr--WednesdayBlocked9/27/2023
John Kliethermes OfficeJohn Kliethermes Office
1809 Jackson1809 JacksonThursdayTrash & Motor Oil9/28/2023
Maplwewood AptsMaplwewood AptsMondayTons Of Trash10/2/2023
Maple Woods THMaple Woods THMonday1778 & 1782 On Stoop10/2/2023
Homestead @ MaplewoodHomestead @ MaplewoodMondayBlocked10/2/2023
1984 or 1977 Castle Pl1984 or 1977 Castle PlMondayCart Placement Will Leave10/2/2023
1415 Price1415 PriceMondayLeft Boxes With Siding10/2/2023
2202 Hendry2202 HendryThursdayYW10/5/023
2229 Hazelwood2229 HazelwoodMondayWood Table Tagged10/9/2023
1730 Monastery Way Century 1730 Monastery Way Century
TrTrMondayCan't Grab10/9/2023
Maplewood AptsMaplewood AptsMondayTrash In Recycle Carts10/9/2023
Maple Wood TH (McKnight)Maple Wood TH (McKnight)Monday1736 & 1782 On Stoop10/9/2023
1744 Ruth1744 RuthMondayBroken Glass Not Jesse G10/9/2023
1752 Ruth1752 RuthMondayBroken Glass Not Jesse G10/9/2023
1984 Castle1984 CastleMondayLeave Cart Where He Puts It10/9/2023
pg. 25
Council Packet Page Number 43 of 234
F5, Attachment 1
1241 Dennis1241 DennisTuesdayStyro10/10/2023
2263 Arlington2263 ArlingtonTuesdayNylon Camping Chairs10/10/2023
1421 Birchview1421 BirchviewTuesdayTrash & Styro10/10/2023
1339 Pearson1339 PearsonTuesdayWood Lights10/10/2023
2570 Holloway2570 HollowayMondayCarts Touching10/16/2023
1762 Howard1762 HowardMondayTrash10/16/2023
1875 Howard1875 HowardMondayTrash10/16/2023
19841984--1977 Castle1977 CastleMondayLeave Cart Where He Puts It10/16/2023
Century Tr Apts MonasteryCentury Tr Apts MonasteryMondayTrash All Over On Arrival10/23/2023
Maplwewood AptsMaplwewood AptsMondayTrash10/23/2023
1774 McKnight1774 McKnightMondayOn Stoop10/30/2023
1964 Price1964 PriceMondayCar In Way10/30/2023
1890 Sherren Homestaed1890 Sherren HomestaedMondayBlocked10/30/2023
Seasons Of MplwdSeasons Of MplwdWednesday1 Cart Clothes & Masks11/1/2023
1695 County Rd D1695 County Rd DWednesday1 Cart Styrofoam11/1/2023
Mplwd AptsMplwd AptsMonday1st Bldg Trash11/6/2023
1800 Edward1800 EdwardMondayStyrofoam & Trash11/6/2023
1041 Gervais1041 GervaisWednesdayDirt,Leaves,Wood11/8/2023
826 sterling826 sterlingFridayStyrofoam11/10/2023
1730 Monastery1730 MonasteryMonday18 Carts Trash11/13/2023
2641 Maryland2641 MarylandTuesdayPumpkins11/14/2023
2250 Burr2250 BurrThursdayLeaves11/16/2023
2341 Londin2341 LondinFridayStyrofoam11/17/2023
344 Oday344 OdayFridayMirror11/17/2023
2111 Prosperity2111 ProsperityMondayParticleBoard11/20/2023
1960 Clarence1960 ClarenceMondayFood Scraps In Box It Broke & Left11/20/2023
Maplewood AptsMaplewood AptsMondaySome Trash In Carts11/20/2023
1730 Monastery1730 MonasteryMondayN/O 7AM11/20/2023
1113 or 1115 Beaver Creek1113 or 1115 Beaver CreekTuesdayNot @ End Of Driveway11/21/2023
722 Roselawn722 RoselawnThursdayTennis Shoes11/24/2023
89 Century89 CenturyFriday1 Cart Wood11/25/2023
416 Oday416 OdayFridayBox Filled W/ Trash11/25/2023
477 Sterling477 SterlingFridayFood11/25/2023
Mplwd AptsMplwd AptsMondayTrash11/25/2023
2219 Mapleview2219 MapleviewWednesdayPillows & Batting11/29/2023
3052 Bellaire3052 BellaireWednesdayTub11/29/2023
2296 Maple2296 MapleWednesdayStyrofoam11/29/2023
329 Parkview329 ParkviewFridayPictures12/1/2023
Maplewood AptsMaplewood AptsMonday10 Carts Trash12/4/2023
1918 Kennard1918 KennardMondayLeaves12/4/2023
Cobblestone AptsCobblestone AptsTuesdayBlocked By Furniture12/5/2023
Wyngate AptsWyngate AptsWednesday2 Trash12/6/2023
1809 Burr1809 BurrThursday20ft Rubber Pool12/8/2023
Gold Star AptsGold Star AptsThursdayBlocked By Furniture12/8/2023
Mplwd AptsMplwd AptsMonday20 Carts Trash12/11/2023
Maple Wood TH #1774Maple Wood TH #1774MondayOn Stoop12/11/2023
pg. 26
Council Packet Page Number 44 of 234
F5, Attachment 1
1918 Kennard1918 KennardMondayLeaves12/11/2023
1419 Birchview Dr1419 Birchview DrTuesdayBox Stryofoam12/12/2023
1200 Beam1200 BeamWednesdayTrash12/13/2023
731 Larpenteur #B731 Larpenteur #BThursday2 Weeks Cart N/O To Fix12/14/2023
360 Skillman360 SkillmanThursdayStyrofoam12/14/2023
2167 Edgerton St2167 Edgerton StThursdayTV12/14/2023
Gold Star AptsGold Star AptsThursdayBlocked By Furniture12/14/2023
1747 Burke1747 BurkeMondayMess On Ground B4 Ted There12/18/2023
1730 Monastery Century Tr 1730 Monastery Century Tr
AptsAptsMondayNot Out12/18/2023
Maplewood AptsMaplewood AptsMonday15 Carts Trash12/18/2023
2078 Burr2078 BurrThursdayStyrofoam12/21/2023
2425 Teakwood2425 TeakwoodFridayClothes Open Paper Bags12/22/2023
1248 Highridge Ct1248 Highridge CtWednesdayTrash12/28/2023
1200 Beam1200 BeamWednesdayTrash12/28/2023
3043 Lake3043 LakeWednesdayWood & Drywall12/28/2023
2425 Teakwood2425 TeakwoodFridayPaper Bags Clothes12/29/2023
Appendix G Complaints and Compliments
City of Maplewood
Compliments2023
Caller
DateAddressCity Notes
Name
Hello! I want to offer a
compliment to the gentleman
who picked up our recycling
today, Saturday, 9/9. I brought
my 1 year old out to watch the
collection because he likes trucks,
and the gentleman who was
Melissa Melissa 2671 New 2671 New
9/9/23Maplewooddriving was kind enough to smile,
McPhillipsMcPhillipsCentury Pl ECentury Pl E
wave, and he even pushed the
can a bit closer to us than where
trucks could do; I thought it was
cool). Just wanted to say thanks
for the fun interaction!
pg. 27
Council Packet Page Number 45 of 234
F5, Attachment 2
2024 Recycling Collection Work Plan
Tennis Sanitation submits an annual work plan outliningkey priorities for residential recycling system
improvements, including improvements outlined in the City’s Ramsey County SCORE recycling work plan
(Attachment 1). The work planis incorporated into the recycling contract by reference once it is
approved by the CityCouncil.
1.Walk Ups: The contract allows Maplewood residents with difficulty bringing the recycling cart
to the curb to set up Walk Up service. This service allows them to place the recycling cart
outside their garage, and Tennis Sanitation will walk up, roll the recycling cart to the curb, empty
the recycling cart, and roll it back to the garage. The City tracks this information. Tennis
Sanitation should ensure they are notifying the City of any Walk Up services scheduled by their
customer service representatives.
2.Events: Tennis Sanitation will attend the City’s annual Touch a Truck Summer Event scheduled
for Wednesday, June 12, 2024.
3.Parks: Work with the City to make improvements to the solid waste collection in City parks.
This initiative could involve various strategies to promote responsible waste management and
environmental stewardship.
4.Tour: Coordinate a tour ofTennis Sanitation’s facility.
5.2024 SCORE Agreement Work Plan: Assist the City in addressing items listed on the 2024
SCORE Agreement (Exhibit 1).
6.Small Business and Church Recycling: The contract allows small businesses and churches to opt
into the City’s residential recycling program. Tennis Sanitation will assist the City in increasing
the number of small business and church recycling opt in accounts.
7.Multi-Family Recycling: The contract allows multi-family properties with 21 units or more to
convert to the collection of recycling in recycling dumpsters, instead of recycling carts. Tennis
Sanitation will assist the City in notifying multi-family properties of this opportunity, and
working with BizRecycling to make improvements to a properties’ recycling program.
8.Possible Contract Extension: The residential recycling contract with Tennis Sanitation ends
June 30, 2025. Tennis Sanitation will begin discussions with the City of Maplewood on a
possible contract extension.
Exhibit: 2024 SCORE Agreement Work Plan
Council Packet Page Number 46 of 234
F5, Attachment 2
Exhibit 1
Maplewood 202 Recycling Performance Work Plan
Minimum Requirements
Completeall 202SCORE requirements, including reporting on time andsubmitting a mid-year status report.
Provide outreach to all residents about the municipality’s recycling program and submit copies of materials to
Ramsey County.
Use Ramsey County materials and information when and where appropriate to promote increased recycling,
reuse and repair (e.g., Fix-it Clinics), medicine collection, household hazardous waste, organic waste and yard
waste participation.
Send materials to Ramsey County for review prior to distribution.
Include county contact information on materials:
24/7 Recycling & Disposal Hotline: 651-633-EASY (3279)
RamseyRecycles.com
Provide links to the Ramsey County web pages on municipality website.
Use hauler data to identify those not recycling and target educational materials.
Ensure all multi-unit properties are meeting State law requirements to recycle and are receiving free Ramsey
County resources.
Increase opportunities for recycling in public spaces.
All recycling bins must be paired with a trash bin and in good condition.
Labels must be readable.
Promote Ramsey County’s event container lending program and green event planning tips.
Implement a “Green” purchasing procurement policy for city functions and facilities to use reusable, recyclable
or compostable packaging.
Ensure the collection of textiles for recycling is available to residents through curbside collection and to multi-
unit dwellings through special collection or drop-off.
Enforce recycling contracts, including the assessment of penalties for non-compliance.
Audit reporting by obtaining hauler weight tickets.
Have labels replaced if not readable.
Attend County Recycling Coordinator meetings and attend a yearly composition study.
Additional Incentive Activities Approved:
Promote BizRecycling. Actively work with and promote BizRecycling to businesses and institutions in
collaboration with Ramsey/Washington Recycling & Energy for organics recycling and food waste reduction
programs.
Council Packet Page Number 47 of 234
F5, Attachment 3
2023
City of Maplewood Trash and Yard Waste Collection Year End Report
Council Packet Page Number 48 of 234
F5, Attachment 3
Warm wishes,Bev MathiasenSamahra Hallada
Dear City of Maplewood,We are excited to provide the 2023 City of Maplewood and Republic Services Year End Report. In this annual report you will find the required and necessary reports
for the City of MaplewoodÓs trash and yard waste collection. Including the year end tonnages and the 2023 Work Plan Priorities with detailed progress made on each initiative. We value
the partnership with the City of Maplewood and look forward to continuing to provide service reliability, simple solutions, and environmental responsibility going into 2024.
Council Packet Page Number 49 of 234
F5, Attachment 3
i
Learn more about our leadership in environmental solutionshttps://www.republicservices.com/organizational-sustainab
Environmental services for a more sustainable world.
Council Packet Page Number 50 of 234
F5, Attachment 3
, 2023; all residents are now able to participate in the food scraps program.
th
The Ramsey-Washington food scraps program expanded to all the City of Maplewood onOctober 9Republic Services partners by delivering trash to R&E where the food scraps bags aresorted
and separated.
¤¤
CONFIDENTIAL
Food Scraps Pick Up Program
4
Council Packet Page Number 51 of 234
F5, Attachment 3
Partnership with the City of Maplewood for accurate and updated phone numbersSystem example below:
¤¤
CONFIDENTIAL
Postponement Notifications
5
Council Packet Page Number 52 of 234
F5, Attachment 3
Republic Services continues to advance our technologies and streamline the customerexperience when residents reach out to our Call CenterPod system in place with special training for
Minnesota contracts including the City ofMaplewoodKnowledge Management Tool frequently updated to provide the most relevant and usefulinformation to provide superior customized experience
to residentsDrivers are proud and own their routes providing feedback to Operations when theynotice homes sellingPartnership with the City of Maplewood when residents set up new utilities
¤¤¤¤¤
CONFIDENTIAL
Setting Up and Canceling Service
6
Council Packet Page Number 53 of 234
F5, Attachment 3
53006310
211717251416
53006310
211717251416
53006310
Total
231717251416
Annual
6310631
0
2814
16251416
180172170170171171171171
6310631
0
281416
231416
180172
63106416
22
Trash Cart ActivityVolume switches196Replacement /Repair405Removal546Delivery606Remove yardwaste91Add yardwaste102Total Activity1946
63162
0417
63106417
19121315121212
6310
28282828
1414141416161616
6417
20
1312
Trash Cart Activity:
6310
281416
6316
6633110077331167
638
10317
252828141414161616212120201313131412121212
180180180180180180180180164162165166165170173174
2023:2022:
¤¤
2/32 Gallon Weekly2/65 Gallon Weekly 2/95 Gallon Weekly 3/65 Gallon Weekly 3/95 Gallon Weekly 4/65 Gallon Weekly 4/95 Gallon Weekly5/95 Gallon Weekly 2/32 Gallon Weekly2/65 Gallon Weekly
2/95 Gallon Weekly 3/65 Gallon Weekly 3/95 Gallon Weekly 4/65 Gallon Weekly 4/95 Gallon Weekly5/95 Gallon Weekly
CONFIDENTIAL
Dual Carts
7
Council Packet Page Number 54 of 234
F5, Attachment 3
95G
65G
32G
MAPLEWOOD CARTS
Council Packet Page Number 55 of 234
F5, Attachment 3
2021
2022
2023
MAPLEWOOD CARTS
Council Packet Page Number 56 of 234
F5, Attachment 3
Republic Services partners with the City of Maplewood to continue to improve reportingmetrics provide by our Operations and Finance Teams.This included Bulk Data, Customer Data, Educational
Tagging, Delinquent Accounts,Safety, and many more.A few examples:
¤¤¤
CONFIDENTIAL
Report Improvements
10
Council Packet Page Number 57 of 234
F5, Attachment 3
Spring Clean Up: Saturday, April 22,2023.Fall Clean Up Campaign: Per thetrash and yard waste contract,Republic Services will participate inthe annual Fall Clean Up Campaignwhere residents
can schedulereduced rate curbside bulky itemcollection throughout the month ofOctober.
¤¤
ÎRescheduled due to air quality from June 14th
Touch a Truck
September 13, 2023, Operations Manager, Chris Parker, now internally promoted to General Manager inMichigan, and CDL Operations Supervisor, Patrick, attended the event.
¤¤
CONFIDENTIAL
Events
11
Council Packet Page Number 58 of 234
F5, Attachment 3
53009000
211717993910425168773549714998
100409170145100409340197344196405546606
N/A
112034583925
8,9151,4461,1203,4583,9259,532
Year End Year End Year End Year End Year End Year End Year End
Annual Total
5300900032
211717993910425168773549711013273045
15
100409170145100409340
DecDecDecDecDecDecDecDec
N/AN/AN/A
N/A
1120345839251446112034583925 9532
8,915
5300900038
231717993910465168774247831615275448
27
100409172145100409344
NovNovNovNovNovNovNovNov
N/A N/A N/A N/A
1109346139291451110934613929 9536
8,915
6310940023
281416993912564264784369871317303965
18
OctOctOctOctOctOctOctOct
100409180145100409360
N/AN/AN/A
N/A
1112346039311458111234603931 9559
8,911
6310940004
281416994012564264788050111415345561
29
102407180145102407360
N/AN/AN/A
SeptSeptSeptSeptSeptSept N/A SeptSept
1110345939421470111034593942 9567
8,916
6310940802
281416994112564264818743221613506153
40
101410180145101410360
AugAugAugAugAugAugAugAug
N/A N/A N/A N/A
1097344939401468109734493940 9544
8,909
631094008
28141699421256426481764060212819606063
JulJulJulJulJulJulJul 57 Jul
102414180145102414360
N/AN/AN/A
N/A
1094345239481463109434523948 9557
8,908
6310940021
281416994412564264807750711611365339
19
JunJunJunJunJunJunJunJun
102414180145102414360
N/AN/AN/A
N/A
1093345139421463109334513942 9549
8,901
6310940025
2814169947125642649098771814453743
25
102418180145102418360105
N/AN/AN/A
MayMayMayMayMayMay N/A MayMay
1103344839321443110334483932 9550
8,907
6310940046
2814169949125642648098792217374647
32
Apr 102422180 Apr 145 Apr 102422360 Apr 109 AprAprAprApr
N/AN/AN/A
N/A
1104344039531401110434403953 9568
8,915
631094008
281416994912564264409086123321373850
53
102422180145102422360129
N/AN/AN/A
MarMarMarMarMarMarMarMar
N/A
1104344039531384110434403953 9568
8,914
631094000000
0
2814169950125642644099162537
Feb 102422180 Feb 145 Feb 102422360 Feb 111139 FebFebFebFeb
N/A N/A N/A N/A
1100344439491409110034443949 9564
8,918
6310940
07
25141699481250426425224855
1111 29
JanJanJan
102424180145102424360100115104149
N/AN/AN/A
JanJanJanJanJan N/A
1091344539291410109134453929 9532
8,900
Walk up services
Yard waste accounts
Single family accounts
Permanent exemptions
Townhome/manufactured home accounts
2023 Maplewood Year-End Trash Services Report - Submitted by Republic Services
Collection Service Levels 20 Gallon EOW20 Gallon Weekly32 Gallon Weekly65 Gallon Weekly95 Gallon Weekly 2/32 Gallon Weekly2/65 Gallon Weekly 2/95 Gallon Weekly 3/65 Gallon Weekly 3/95
Gallon Weekly 4/65 Gallon Weekly 4/95 Gallon Weekly5/95 Gallon Weekly Account InformationContainers in use 20 Gallon EOW20 Gallon Weekly32 Gallon Weekly65 Gallon Weekly95 Gallon Weekly
2/32 Gallon Weekly2/65 Gallon Weekly 2/95 Gallon Weekly 3/65 Gallon Weekly 3/95 Gallon Weekly 4/65 Gallon Weekly 4/95 Gallon Weekly5/95 Gallon Weekly Total trash carts in use Trash
Cart Inventory 20 Gallon 32 Gallon 65 Gallon 95 Gallon Trash Carts to be Purchased 30 gal 60 gal 90 gal Trash Cart Parts to be PurchasedTrash Cart Warranty Issues 20 Gallon 32 Gallon
65 Gallon 95 Gallon Total carts Trash Cart Activity Volume switchesReplacement /RepairRemoval Delivery
Council Packet Page Number 59 of 234
F5, Attachment 3
$0.00
A
02951
9112451411343018172455
102204204339
N/AN/AN/AN/AN/AN/AN/AN/A 679
165
N/
19461092
453.21
8406.11
Annual Total Annual Total Annual Total Annual Total
Total for Year
NANA
103.00
$459.27$537.57
3340001200050610
10696767141532
50
:30
128
DecDecDecDecDecDec
4:37$5,001.39
N/A
1979
1,675
619.71$61,382.47$32,784.14$97,348.27
$197,513.11
$
NANA
00
103.
$459.27$537.57
3050232394410700
147993221349
75
:23
161
NovNov 65.3 NovNovNovNov
4:07
N/A $5,001.39
2545
1,675
737.36
$61,382.47$32,784.14$97,348.27
$197,513.11
$
NANA
103.00
$537.57
0500004055300700
10131635
63
:31
OctOctOctOctOctOct
156 137165165
4:32$1,480.03
2393
38.76 8,540
757.20$40,813.06$24,042.09$79,918.04
$386,358.14
$533,148.93
$
NANA
00
103.
$574.80$433.93
36232200820
210001
9894$4,711.85161830
55
:21
174
4:34
SeptSept N/A SeptSeptSeptSept
1915$54,818.92$29,026.55$85,840.31
32.45 1,552
716.17
$175,406.36
$
NANA
00
103.
$912.04
8024100600
000032
1052121130
41
:13
195 112
AugAugAugAugAugAug
6:00$2,231.22
N/A
2374
39.89 9,500
791.69$49,687.81$30,064.50$77,582.83
$410,202.44
$570,680.84
$
NANA
6004100310
100002
103.00
1398182039
JulJulJulJul 49 JulJul
:11$912.04$417.42
221 111
4:22
N/A
2395
37.56 1,914
750.38$6,869.76
$61,296.60$33,763.41$79,014.98
$
$182,274.21
NANA
103.00
$470.67
8111200200
000001
3052152344
46
;07
JunJunJunJunJunJun
177 137
4;48$1,627.36
N/A
2462
49.08 9,379
814.41$46,403.85$28,380.32$54,944.34
$412,156.79
$543,983.33
$
NANA
103.00
$498.57$428.91
603013002000
020011
34111522
39 Fri
:08
145 148956839
4:14
MayMay N/A MayMayMayMay
2467
87.78 2,037
803.55$11,905.87$66,867.33$33,877.41$59,358.77
$172,936.86
$
NANA
103.00
1032001000
340023
1427183076181716
54
:06
188AprAprAprAprAprApr 944
Thu
4:08$2,603.98$1,166.05
N/A
23091107
9,628
668.17$48,835.90$18,404.13$42,707.92
$422,770.47
$536,488.45
$
NANA
50013030300
030000
183738222128
56
103.00
:13
169 850975
$841.82$165.78
MarMarMarMarMarMar
2:24
N/A
Wed
20681087
1,564
502.50
$5,325.81
$69,177.59$20,747.11$43,246.42
$
##########
NANA
00000205025100
10000
78 302116
1158
:09103.00
Feb 141 FebFebFebFebFebTue 643
N/A$549.13$573.66
3:44
1008
1,261 450.1478.5
week
15208
553.84
$2,203.86
Miles per
$38,297.71$24,058.52$25,232.25
$
$90,915.13
NANA
103.00
40
014098901
20030
34
10221993
15
:40
JanJanJanJanJan
154 178
886
N/A
5.39
3:38
$3,910.64$1,384.36 Jan
4362 Mon
10691056
2,228
week
691.13169.31165.62
$69,335.19$27,362.49$13,945.77$13,297.40
$129,235.85
Gallons per
$
502504508
24572447
Remove yardwasteAdd yardwaste Total ActivityCustomer Service Phone Calls Number of phone callsSpeed to Answer Call abandonment Handle time average Disposal Information in Tons MSW (trash)
collectedYard waste collectedBulk items collected City Clean Up Bulk ItemsTipping Fee per ton RRT Newport Delinquent Accounts Total Acounts Past Due 30 days past due 60 days past due
90 days past due 120 days past due150 days past due180 days past due Total Past Due Dollars Written off AccountsWritten off Funds Type of Educational Call/Tag Bulk Items out not scheduled
Cart Placement Increase Service LevelUsing Personal Can/Plastic BagsCart too heavyOversized ItemProhibited item in trash Yard waste in plastic bags/cart instructionYard waste in trash
cart Yard waste out but not on program Clear snow Set Out TimeChristmas Tree Issue General EducationTrash in YW CartTotal Customer Complaints/Compliments General Inquiry-ComplaintGeneral
Inquiry-Compliment Type of Safety and AccidentsApproximate lifts per route per day Trash Trucks (All year round)
Council Packet Page Number 60 of 234
F5, Attachment 3
515
522.5
week
Miles per
week
164.29148.02
Gallons per
24482439
Compost Trucks (April through November)
Council Packet Page Number 61 of 234
F5, Attachment 4
ЋЉЋЍ Ʃğƭŷ ğƓķ ğƩķ ğƭƷĻ /ƚƌƌĻĭƷźƚƓ ƚƩƉ tƌğƓ
Republic Services submits an annual work plan outlining key priorities for residential trash and yard
waste system improvements, including customer service improvements based on the net promoter
scores, household audits (as needed), and proposed improvements to the Spring Clean-Up and Fall
Clean-Up Campaigns. The work plan is incorporated into the recycling contract by reference once it is
approved by the City Council.
1.ğƌƉ
Ʀƭʹ The contract allows Maplewood residents with difficulty bringing the trash cart to
the curb to set up Walk Up service. This service allows them to place the trash cart outside their
garage, and Republic Services will walk up, roll the trash cart to the curb, empty the trash cart,
and roll it back to the garage. The City tracks this information. Republic Services should ensure
they are notifying the City of any Walk Up services scheduled by their customer service
representatives.
2.9ǝĻƓƷƭʹ
a.Spring Clean Up: Per the trash and yard waste contract, Republic Services will serve as
the main contractor at the annual Spring Clean Up event where residents can
dispose/recycle bulky items at Aldrich Arena (1850 White Bear Avenue). The Spring
Clean Up is scheduled for Saturday, April 13, 2024.
b.Touch a Truck Event: RepǒĬƌźĭ {ĻƩǝźĭĻƭ Ǟźƌƌ ğƷƷĻƓķ ƷŷĻ /źƷǤƭ ğƓƓǒğƌ ƚǒĭŷ ğ ƩǒĭƉ
Summer Event scheduled for Wednesday, June 12, 2024.
c.Fall Clean Up Campaign: Per the trash and yard waste contract, Republic Services will
participate in the annual Fall Clean Up Campaign where residents can schedule reduced
rate curbside bulky item collection throughout the month of October.
3.tğƩƉƭʹ Work with the City to make improvements to the solid waste collection in City parks.
This initiative could involve various strategies to promote responsible waste management and
environmental stewardship.
4.ƚǒƩʹ /ƚƚƩķźƓğƷĻ ğ ƷƚǒƩ ƚŅ ƚƓĻ ƚŅ ƷŷĻ ŅğĭźƌźƷźĻƭ ǞŷĻƩĻ ƷŷĻ /źƷǤƭ ƷƩğƭŷ ƚƩ ǤğƩķ ǞğƭƷĻ źƭ ƦƩƚĭĻƭƭĻķͲ
such as the Ramsey/Washington Recycling and Energy Center or Specialized Environmental
Technologies or other solid waste educational tour opportunity.
5./ǒƩĬƭźķĻ Cƚƚķ {ĭƩğƦƭ /ƚƌƌĻĭƷźƚƓʹ In October 2023 Ramsey and Washington Counties have
rolled out curbside organics (food scraps) collection for all Maplewood residents. Food scraps
are collected from residents using durable compostable bags (food scrap bags) that are co-
collected with the trash. Bags and program participation is free to residents in single and multi-
family homes. Robotic sorting technology separates the bags from the trash at the
Ramsey/Washington Recycling and Energy Center.
1
Council Packet Page Number 62 of 234
F5, Attachment 4
Maplewood’s trash collection will remain the same. However, there may be logistical
arrangements required by Republic Services during the first phase of the food scraps collection
roll out. Republic Services shall work with City and County staff on any modifications need to
ensure a successful curbside food scraps collection program.
6.Possible Contract Extension: The residential trash and yard waste contract with Republic
Services ends June 30, 2025. Republic Services will begin discussions with the City of
Maplewood on a possible contract extension.
2
Council Packet Page Number 63 of 234
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Council Packet Page Number 79 of 234
G2
CITY COUNCIL STAFF REPORT
Meeting Date April 8, 2024
REPORT TO:Michael Sable, City Manager
REPORT FROM: Mychal Fowlds, IT Director
PRESENTER:Mychal Fowlds, IT Director
AGENDA ITEM: Payment for Axon Yearly Maintenance Support & Evidence.com
Subscription
Action Requested:MotionDiscussionPublic Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
Support contracts for software are a major necessity because there are always fixes and updates
and without the support contracts we’re entitled to none of these. Also, to speak with any of our
third-party vendors a support contract is required. In addition to the yearly support contract, this
item also includes our yearly subscription for the “Officer Safety” plan which will be explained in
greater detail below.
Recommended Action:
Motion to approve payment for Axon yearly maintenance support and Evidence.com subscription.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $166,531.61.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
Ensuring that we remain current with our support contract makes certain that staff is able to address
any issues or bugs they find within the software. This also makes sure that support is available
should any larger scale events occur which would require further assistance from the vendor to get
the systems back up and running.
Background:
In 2017 the City purchased and implemented body cameras and interview room cameras from Axon
(formerly Taser). Along with the capital items the City chose to enroll in Axon’s “Officer Safety” plan
to address the storage of the video created by those camera systems. The “Officer Safety” plan is
a subscription based, hosted solution which includes one Smart weapon (taser), two Axon camera
upgrades, full warranty, repair and replacement coverage and unlimited Evidence.com storage for
Council Packet Page Number 80 of 234
G2
all officers. In addition to the storage of files on Evidence.com, the site also provides a number of
tools to assist the Public Safety department. Tools include the ability to create and share case
data, redaction tools for video, conversion tools for proprietary video formats, transcription
assistance and the ability for the public to upload evidence. This agenda item includes the yearly
payment for this subscription. This payment is the 2nd of a 5-year agreement that the City Council
approved in March of 2022.
This item also includes the software and hardware maintenance payments for the Police
Department interview room systems purchased from Axon (Taser). This system includes touch
panels to control the recording in each interview room and the camera systems themselves.
Attachments:
1.Axon invoice
Council Packet Page Number 81 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
1 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Bundled
Bundled Item NumberBundled DescriptionQuantityUnit PriceAmount
Unlimited7+2021 - OFFICER SAFETY PLAN 762.00145,879.63
PLUS (Formerly SKU 73811)
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
1111642AXON INVESTIGATE - THIRD PARTY62.00399.06
VIDEO SUPPORT
Tax Date 15-Mar-24
Shipment Date:
4170033AXON - DOCK WALL MOUNT -1.0032.44
BRACKET ASSY
Tax Date 27-Apr-22
Shipment Date: 05/03/2022
8120246AXON TASER 7 - REPLACEMENT62.00105.31
ACCESS PROGRAM - DUTY
CARTRIDGE
Tax Date 15-Mar-24
Shipment Date:
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 82 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
2 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
9173746AXON EVIDENCE - ECOM LICENSE -62.001,556.34
PRO
Tax Date 15-Mar-24
Shipment Date:
10173686AXON EVIDENCE - STORAGE -62.001,064.16
UNLIMITED (AXON DEVICE)
Tax Date 15-Mar-24
Shipment Date:
11173683AXON EVIDENCE - STORAGE - 10GB620.0017.74
A LA CARTE
Tax Date 15-Mar-24
Shipment Date:
12173680AXON RESPOND PLUS - LICENSE62.00842.46
Tax Date 15-Mar-24
Shipment Date:
13173618AXON COMMUNITY REQUEST -62.00399.06
LICENSE - PLUS
Tax Date 15-Mar-24
Shipment Date:
14173478AXON EVIDENCE - REDACTION62.00399.06
ASSISTANT USER LICENSE
Tax Date 15-Mar-24
Shipment Date:
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 83 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
3 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
15180190AXON EVIDENCE - CHANNEL1.003,695.01
SERVICES
Tax Date 15-Mar-24
Shipment Date:
16179999AXON EVIDENCE -1.000.00
IMPLEMENTATION FOR AUTO
TAGGING/PERFORMANCE
Tax Date 15-Mar-24
Shipment Date:
17173309AXON BODY - TAP REFRESH 1 -64.00547.60
CAMERA
Tax Date 15-Mar-24
Shipment Date:
18173310AXON BODY - TAP REFRESH 2 -64.00567.55
CAMERA
Tax Date 15-Mar-24
Shipment Date:
19180465AXON BODY - TAP WARRANTY -8.00931.14
MULTI BAY DOCK
Tax Date 17-May-22
Shipment Date: 05/20/2022
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 84 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
4 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
20173689AXON BODY - TAP REFRESH 1 -8.001,171.32
DOCK MULTI BAY
Tax Date 15-Mar-24
Shipment Date:
21173681AXON RECORDS62.001,028.69
Tax Date 15-Mar-24
Shipment Date:
26120062AXON TASER 7 - HOLSTER -10.0062.25
BLACKHAWK RH
Tax Date 05-Apr-22
Shipment Date: 04/11/2022
27120008TASER 7 HANDLE, YLW, HIGH62.001,230.59
VISIBILITY (GREEN LASER), CLASS 3R
Tax Date 11-Apr-22
Shipment Date: 04/14/2022
28180395AXON TASER 7 - EXT WARRANTY -62.00219.21
HANDLE
Tax Date 11-Apr-22
Shipment Date: 04/14/2022
29180087AXON TASER - TARGET -1.00116.73
CONDUCTIVE PROFESSIONAL
RUGGEDIZED
Tax Date 06-Apr-22
Shipment Date: 04/11/2022
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 85 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
5 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
30120008TASER 7 HANDLE, YLW, HIGH2.001,337.59
VISIBILITY (GREEN LASER), CLASS 3R
Tax Date 11-Apr-22
Shipment Date: 04/14/2022
31180395AXON TASER 7 - EXT WARRANTY -2.00238.27
HANDLE
Tax Date 11-Apr-22
Shipment Date: 04/14/2022
32120018TASER BATTERY PACK, TACTICAL74.0066.92
Tax Date 06-Apr-22
Shipment Date: 04/11/2022
33180396AXON TASER 7 - EXT WARRANTY -1.00238.27
DOCK SIX BAY
Tax Date 06-Apr-22
Shipment Date: 04/11/2022
34171019AXON BODY - DOCK POWERCORD -1.007.72
NORTH AMERICA
Tax Date 27-Apr-22
Shipment Date: 05/03/2022
39120248AXON TASER - EVIDENCE.COM62.0039.67
LICENSE
Tax Date 15-Mar-24
Shipment Date:
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 86 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
6 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
40120248AXON TASER - EVIDENCE.COM1.00221.70
LICENSE
Tax Date 15-Mar-24
Shipment Date:
41120120AXON TASER - INSTRUCTOR COURSE1.00277.13
VOUCHER
Tax Date 15-Mar-24
Shipment Date:
42120120AXON TASER - INSTRUCTOR COURSE1.00277.13
VOUCHER
Tax Date 15-Mar-24
Shipment Date:
43120120AXON TASER - INSTRUCTOR COURSE1.00277.13
VOUCHER
Tax Date 15-Mar-24
Shipment Date:
44120120AXON TASER - INSTRUCTOR COURSE1.00277.13
VOUCHER
Tax Date 15-Mar-24
Shipment Date:
45120120AXON TASER - INSTRUCTOR COURSE1.00277.13
VOUCHER
Tax Date 15-Mar-24
Shipment Date:
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 87 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
7 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
46173682AXON EVIDENCE - AUTO TAGGING62.00399.06
LICENSE
Tax Date 15-Mar-24
Shipment Date:
47173739AXON PERFORMANCE - LICENSE62.00399.06
Tax Date 15-Mar-24
Shipment Date:
48180464AXON BODY - TAP WARRANTY -62.00517.45
CAMERA
Tax Date 15-Mar-24
Shipment Date:
49173688AXON BODY - TAP REFRESH 2 -8.001,214.18
DOCK MULTI BAY
Tax Date 15-Mar-24
Shipment Date:
50180223INACTIVE CHANNEL ACCESS LICENSE1.0016,627.54
Tax Date 15-Mar-24
Shipment Date:
51180464AXON BODY - TAP WARRANTY -2.00517.45
CAMERA
Tax Date 11-May-22
Shipment Date: 05/16/2022
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 88 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
8 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
52120050AXON TASER - HOOK-AND-LOOP1.00583.63
TRAINING (HALT) SUIT
Tax Date 05-Apr-22
Shipment Date: 04/11/2022
53122181AXON TASER 7 - CARTRIDGE - INERT50.0037.12
CLOSE QUART (12-DEGREE) NS
Tax Date 06-Apr-22
Shipment Date: 04/11/2022
54180090AXON TASER - TARGET FRAME -1.0058.37
PROFESSIONAL 27.5 IN X 75 IN
Tax Date 05-Apr-22
Shipment Date: 04/11/2022
55180374AXON TASER 7 - EXT WARRANTY -74.0015.93
BATTERY PACK
Tax Date 06-Apr-22
Shipment Date: 04/11/2022
56122178AXON TASER 7 - CARTRIDGE - HALT124.0028.78
CLOSE QUART NS
Tax Date 06-Apr-22
Shipment Date: 04/11/2022
57120067AXON TASER 7 - HOLSTER -52.00279.29
BLACKHAWK LH
Tax Date 05-Apr-22
Shipment Date: 04/11/2022
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 89 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
9 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
59122178AXON TASER 7 - CARTRIDGE - HALT124.0028.78
CLOSE QUART NS
Tax Date 15-Mar-24
Shipment Date:
63120119AXON TASER - MASTER INSTRUCTOR1.001,104.81
SCHOOL VOUCHER
Tax Date 15-Mar-24
Shipment Date:
64120119AXON TASER - MASTER INSTRUCTOR1.001,104.81
SCHOOL VOUCHER
Tax Date 15-Mar-24
Shipment Date:
65120119AXON TASER - MASTER INSTRUCTOR1.001,104.81
SCHOOL VOUCHER
Tax Date 15-Mar-24
Shipment Date:
66120119AXON TASER - MASTER INSTRUCTOR1.001,104.81
SCHOOL VOUCHER
Tax Date 15-Mar-24
Shipment Date:
67120119AXON TASER - MASTER INSTRUCTOR1.001,104.81
SCHOOL VOUCHER
Tax Date 15-Mar-24
Shipment Date:
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 90 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
10 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
69122176TASER 7 LIVE CARTRIDGE, CLOSE186.0028.78
QUARTERS (12-DEGREE) NS
Tax Date 06-Apr-22
Shipment Date: 04/11/2022
70122176TASER 7 LIVE CARTRIDGE, CLOSE124.0028.78
QUARTERS (12-DEGREE) NS
Tax Date 06-Apr-22
Shipment Date: 04/11/2022
71174200AXON TASER - DOCK - SIX BAY PLUS1.001,108.50
CORE
Tax Date 06-Apr-22
Shipment Date: 04/11/2022
72171044AXON SIGNAL - BATTERY - CR2430124.000.74
SINGLE PACK
Tax Date 11-May-22
Shipment Date: 05/16/2022
73122176TASER 7 LIVE CARTRIDGE, CLOSE124.0028.78
QUARTERS (12-DEGREE) NS
Tax Date 14-Feb-23
Shipment Date: 02/16/2023
74122176TASER 7 LIVE CARTRIDGE, CLOSE124.0028.78
QUARTERS (12-DEGREE) NS
Tax Date 15-Mar-24
Shipment Date:
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 91 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
11 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
75122176TASER 7 LIVE CARTRIDGE, CLOSE124.0028.78
QUARTERS (12-DEGREE) NS
Tax Date 15-Mar-24
Shipment Date:
76122176TASER 7 LIVE CARTRIDGE, CLOSE124.0028.78
QUARTERS (12-DEGREE) NS
Tax Date 15-Mar-24
Shipment Date:
Bundled
Bundled Item NumberBundled DescriptionQuantityUnit PriceAmount
A La Carte0.0016,050.48
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
2185147AXON TASER - PSO - STARTER1.000.00
Tax Date 15-Mar-24
Shipment Date:
3185144AXON BODY - PSO - STARTER1.000.00
Tax Date 15-Mar-24
Shipment Date:
22150045AXON EVIDENCE - STORAGE -3.006,144.00
INTERVIEW ROOM UNLIMITED
Tax Date 15-Mar-24
Shipment Date:
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 92 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
12 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
23150043AXON INTERVIEW - STREAMING2.001,750.20
SERVER MAINTENANCE - PER
SERVER
Tax Date 15-Mar-24
Shipment Date:
60122181AXON TASER 7 - CARTRIDGE - INERT50.000.00
CLOSE QUART (12-DEGREE) NS
Tax Date 08-Apr-22
Shipment Date: 04/12/2022
61122178AXON TASER 7 - CARTRIDGE - HALT112.000.00
CLOSE QUART NS
Tax Date 08-Apr-22
Shipment Date: 04/12/2022
62122178AXON TASER 7 - CARTRIDGE - HALT112.000.00
CLOSE QUART NS
Tax Date 15-Mar-24
Shipment Date:
681100165AXON EVIDENCE - STORAGE - THIRD72.00810.00
PARTY UNLIMITED
Tax Date 15-Mar-24
Shipment Date:
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 93 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
13 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
77122176TASER 7 LIVE CARTRIDGE, CLOSE168.000.00
QUARTERS (12-DEGREE) NS
Tax Date 08-Apr-22
Shipment Date: 04/12/2022
78122176TASER 7 LIVE CARTRIDGE, CLOSE112.000.00
QUARTERS (12-DEGREE) NS
Tax Date 03-Apr-23
Shipment Date: 04/05/2023
79122176TASER 7 LIVE CARTRIDGE, CLOSE112.000.00
QUARTERS (12-DEGREE) NS
Tax Date 15-Mar-24
Shipment Date:
80122176TASER 7 LIVE CARTRIDGE, CLOSE112.000.00
QUARTERS (12-DEGREE) NS
Tax Date 15-Mar-24
Shipment Date:
81122176TASER 7 LIVE CARTRIDGE, CLOSE112.000.00
QUARTERS (12-DEGREE) NS
Tax Date 15-Mar-24
Shipment Date:
Bundled
Bundled Item NumberBundled DescriptionQuantityUnit PriceAmount
AB3MBDAB3 Multi Bay Dock Bundle5.0043.90
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 94 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
14 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
5174210AXON BODY 3 - DOCK - EIGHT BAY5.000.00
Tax Date 17-May-22
Shipment Date: 05/20/2022
6170033AXON - DOCK WALL MOUNT -5.0043.90
BRACKET ASSY
Tax Date 27-Apr-22
Shipment Date: 05/03/2022
7174210AXON BODY 3 - DOCK - EIGHT BAY3.000.00
Tax Date 28-Oct-22
Shipment Date: 11/01/2022
35171019AXON BODY - DOCK POWERCORD -5.000.00
NORTH AMERICA
Tax Date 27-Apr-22
Shipment Date: 05/03/2022
38171019AXON BODY - DOCK POWERCORD -3.000.00
NORTH AMERICA
Tax Date 27-Apr-22
Shipment Date: 05/03/2022
Bundled
Bundled Item NumberBundled DescriptionQuantityUnit PriceAmount
ProLicensePro License Bundle10.004,557.60
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 95 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
15 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
24173746AXON EVIDENCE - ECOM LICENSE -10.002,278.80
PRO
Tax Date 15-Mar-24
Shipment Date:
25173683AXON EVIDENCE - STORAGE - 10GB30.000.00
A LA CARTE
Tax Date 15-Mar-24
Shipment Date:
Bundled
Bundled Item NumberBundled DescriptionQuantityUnit PriceAmount
AB3CAB3 Camera Bundle62.000.00
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
36111534USB-C to USB-A CABLE FOR AB3 OR69.000.00
FLEX 2
Tax Date 11-May-22
Shipment Date: 05/16/2022
37171026AXON BODY - MOUNT - MAGNET69.000.00
FLEXIBLE REINFORCED RAPIDLOCK
Tax Date 11-May-22
Shipment Date: 05/16/2022
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 96 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
16 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
Line
No.Ship to*Item NumberDescriptionQuantityUnit PriceAmount
58173202AXON BODY 3 - CAMERA - NA10 US62.000.00
BLK RAPIDLOCK
Tax Date 11-May-22
Shipment Date: 05/16/2022
Sales Amount166,531.61
Misc. Charge0.00
Discount0.00
Sales Tax0.00
Total166,531.61
Amount Received0.00
Payment Due14-Apr-24BALANCE DUEUSD166,531.61
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 97 of 234
G2, Attachment 1
Invoice
Axon Enterprise Inc.Invoice ID
INUS235690
PO BOX 29661
Date15-Mar-24
DEPARTMENT 2018
Page
17 of 17
PHOENIX, AZ 85038-9661
Sales Order
Ph: 1-480-991-0797, option 5, option 1
Requisition
arinquiries@axon.com
Your RefQ-379281,
www.axon.com
Our Ref, Q-379281,
TIN: 86-0741227
PaymentNet 30 days
DUNS Number: 832176382
Invoice Account108037
UEI Number: TBW7MGPYURM7
Terms of DeliveryFCA
Sales order:
BILL TOSHIP TO
Maplewood Police Dept. - MNMaplewood Police Dept. - MN
1830 County Road B E1830 County Road B E
Saint Paul, MN 55109-2702Saint Paul, MN 55109-2702
USAUSA
s
*Tax Note
Ship-to-address Legend*
1Maplewood Police Dept. - MN
1830 County Road B E
Saint Paul, MN 55109-2702
USA
PAYMENT REMITTANCE INFORMATION
For ACH/EFT Payment:For Wire TransfersFor Check Payments Mail To:For Overnight Check Payments
(Preferred Method)Mail
Account NameAxon Enterprise, Inc.BeneficiaryAxon Enterprise, Inc.Axon Enterprise, Inc.Axon Enterprise, Inc.
Account Number634912729Account Number634912729PO BOX 29661JPMorgan Chase (AZ1-2170)
Bank Routing No122100024Bank Routing No021000021DEPARTMENT 2018Attn: Axon Enterprises 29661-2018
Reference NoINUS235690SWIFT CodeCHASUS33PHOENIX, AZ 85038-96612108 E Elliot Rd,
Reference NoINUS235690Reference No INUS235690Tempe, AZ 85283
Reference No INUS235690
Please reference the invoice number on your ACH, Wire or Check payment and send to AR@axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire
Council Packet Page Number 98 of 234
G3
CITY COUNCILSTAFF REPORT
Meeting Date April 8, 2024
REPORT TO:
Michael Sable, City Manager
REPORT FROM: Michael Mondor, Fireand EMS Chief
PRESENTER:
Michael Mondor, Fire and EMS Chief
Purchase New Ambulance
AGENDA ITEM:
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The fire department is in need of replacing an ambulance. The purchase is in the Capital
Improvement Plan for 2025.
Recommended Action:
Motion to approve the purchase of a new ambulance.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $339,675.79
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
Enuring the department’s ambulance fleet is reliable and that it meets the current healthcare needs
of the community.
Background:
As part of the EMS Department’s fleet replacement plan, this purchase will replace an ambulance
that will have over 145,000 miles and will be over ten years old at the time of replacement.
The new ambulance technology will improve patient and crew safety and patient comfort through
improved construction methods, enhanced shock capabilities and a patient care compartment
design. The new ambulance will also allow the department to have a more uniform fleet which leads
to greater continuity and improved patient care.
The purchase of this ambulance is part of the 2025 Capital Improvement Plan. Due to current lead
times and increasing prices, staff is recommending that the purchase order is placed in 2024, for
delivery in 2027. Ambulance prices have increased 16% in the past calendar year and additional
Council Packet Page Number 99 of 234
G3
increases are on the horizon. Payment is not required until the City receives delivery of the
ambulances which is anticipated to be 2027.
AMBULANCE REPLACEMENT PROJECT BUDGET
Description Amount
Base Ambulance Build Price$328,000
Mobile Radio $6,036.04
Ambulance Graphics$5,640.75
Total Project Budget: $339,675.79
If approved, the ambulance will be purchased through a joint purchasing collaborative. The
purchase will be funded from the Ambulance fund.
Attachments:
1. Everest Emergency Vehicles, Vehicle Proposal,
2. Motorola Truck Radio Quotation
3. Advanced Graphix Quotation
Council Packet Page Number 100 of 234
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CONFIDENTIALCONFIDENTIALCONFIDENTIALCONFIDENTIAL
PROPRIETARY ANDPROPRIETARY ANDPROPRIETARY ANDPROPRIETARY AND
THIS INFORMATIONTHIS INFORMATIONTHIS INFORMATIONWITHOUT THE WRITTENWITHOUT THE WRITTENWITHOUT THE WRITTEN
CONTAINED IN THISCONTAINED IN THISCONTAINED IN THISDRAWING IS THE SOLEDRAWING IS THE SOLEDRAWING IS THE SOLEPROPERTY OF ROADPROPERTY OF ROADPROPERTY OF ROADRESCUE ANYRESCUE ANYRESCUE
ANYREPRODUCTION IN PARTREPRODUCTION IN PARTREPRODUCTION IN PARTOR AS A WHOLEOR AS A WHOLEOR AS A WHOLEPERMISSION OF ROADPERMISSION OF ROADPERMISSION OF ROADRESCUE IS PROHITTED.RESCUE
IS PROHIBITED.RESCUE IS PROHITTED.
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THIS INFORMATIONTHIS INFORMATIONTHIS INFORMATIONTHIS INFORMATIONCONTAINED IN THISCONTAINED IN THISCONTAINED IN THISCONTAINED IN THISOR AS A WHOLEOR AS A WHOLEOR AS A WHOLEOR AS A WHOLEWITHOUT
THE WRITTENWITHOUT THE WRITTENWITHOUT THE WRITTENWITHOUT THE WRITTEN
DRAWING IS THE SOLEDRAWING IS THE SOLEDRAWING IS THE SOLEDRAWING IS THE SOLEPROPERTY OF ROADPROPERTY OF ROADPROPERTY OF ROADPROPERTY OF ROADRESCUE ANYRESCUE ANYRESCUE ANYRESCUE ANYREPRODUCTION
IN PARTREPRODUCTION IN PARTREPRODUCTION IN PARTREPRODUCTION IN PARTPERMISSION OF ROADPERMISSION OF ROADPERMISSION OF ROADPERMISSION OF ROADRESCUE IS PROHITTED.RESCUE IS PROHITTED.RESCUE
IS PROHITTED.RESCUE IS PROHITTED.
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THIS INFORMATIONTHIS INFORMATIONTHIS INFORMATIONTHIS INFORMATIONWITHOUT THE WRITTENWITHOUT THE WRITTENWITHOUT THE WRITTENWITHOUT THE WRITTEN
CONTAINED IN THISCONTAINED IN THISCONTAINED IN THISCONTAINED IN THISDRAWING IS THE SOLEDRAWING IS THE SOLEDRAWING IS THE SOLEDRAWING IS THE SOLEPROPERTY OF ROADPROPERTY OF ROADPROPERTY
OF ROADPROPERTY OF ROADRESCUE ANYRESCUE ANYRESCUE ANYRESCUE ANYREPRODUCTION IN PARTREPRODUCTION IN PARTREPRODUCTION IN PARTREPRODUCTION IN PARTOR AS A WHOLEOR AS A WHOLEOR AS A WHOLEOR
AS A WHOLEPERMISSION OF ROADPERMISSION OF ROADPERMISSION OF ROADPERMISSION OF ROADRESCUE IS PROHITTED.RESCUE IS PROHITTED.RESCUE IS PROHITTED.RESCUE IS PROHITTED.
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PROPRIETARY ANDPROPRIETARY AND
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PROPRIETARY ANDPROPRIETARY AND
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DRAWING IS THE SOLEDRAWING IS THE SOLEPROPERTY OF ROADPROPERTY OF ROADRESCUE ANYRESCUE ANYREPRODUCTION IN PARTREPRODUCTION IN PARTPERMISSION OF ROADPERMISSION OF ROADRESCUE IS PROHITTED.RESCUE
IS PROHITTED.
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PROPRIETARY ANDPROPRIETARY AND
THIS INFORMATIONTHIS INFORMATIONWITHOUT THE WRITTENWITHOUT THE WRITTEN
CONTAINED IN THISCONTAINED IN THISOR AS A WHOLEOR AS A WHOLE
DRAWING IS THE SOLEDRAWING IS THE SOLEPROPERTY OF ROADPROPERTY OF ROADRESCUE INC. ANYRESCUE INC. ANYREPRODUCTION IN PARTREPRODUCTION IN PARTPERMISSION OF ROADPERMISSION OF ROADRESCUE
IS PROHITTED.RESCUE IS PROHITTED.
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Advanced Graphix Inc.
Quote
3600 Labore Road Suite 3
Vadnais Heights, MN 55110
Phone: (651)-490-3221 QUOTE #
DATE
Toll Free: (888)-388-3221
032124D
3/21/2024
Fax: (651)-490-3193
Email: sally@advancedgraphix.com
CUSTOMER INFORMATION
MAPLEWOOD FIRE DEPARTMENT
1955 CLARENCE STREET
MAPLEWOOD, MN 55109
BRAD.MCGEE@MAPLEWOODMN.GOV
651-470-1019
BRAD MCGEE
DESCRIPTION OF WORK
2026 AMBULANCE
ITEMIZED COSTS
QTYUNIT PRICEAMOUNT
-
1 4,740.75 4,740.75
FULL WRAP WITH COMPLETE NONREFLECTIVE KIT
-
1 900.00 900.00
APPLICATION
-
-
-
-
-
-
-
-
-
-
-
SUBTOTAL
Thank you for your business!
5,640.75
SHIPPING
SHIPPING COST MAY VARY DEPENDING ON WEIGHT
TOTAL QUOTE
$ 5,640.75
Please fax or mail the signed quote to the phone number/address listed above.
Customer Acceptance
x
SignaturePrinted NameDate
If you have any questions, please contact Sally Knoche or Chloe Dousette at (651)-490-3221.
Council Packet Page Number 145 of 234
G4
CITY COUNCILSTAFF REPORT
Meeting Date April 8, 2024
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Brian Bierdeman, Public Safety Director
Michael Mondor, Fire and EMS Chief
PRESENTER:Brian Bierdeman, Public Safety Director
AGENDA ITEM:
Resolution Accepting DonationFrom Merit Chevrolet
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
City Council approval is required for the Maplewood Public Safety Department to accept a $1,000
donation from Merit Chevrolet.
Recommended Action:
Motion to approve the resolution accepting the donation made by Merit Chevrolet.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $1,000.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: donation
Strategic Plan Relevance:
Community InclusivenessFinancial& Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
City Council approval is required to accept the donation.
Background
Merit Chevrolet has made donations to the Maplewood Public Safety Department to show its
appreciation and support for the work done in the community. This year the Public Safety Department
received a $1,000 donation to be used for employee recognition and wellness initiatives.
The Finance Department is to increase the expense and revenue accounts for allocation of funds as
requested.
Attachments
1.Resolution
Council Packet Page Number 146 of 234
G4, Attachment 1
RESOLUTION
EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE MAPLEWOOD PUBLIC SAFETY DEPARTMENT
WHEREAS, Merit Chevrolet has presented to the Maplewood Public Safety Department
a donation in the amount of $1,000.00; and
WHEREAS, this donation is intended for the purpose to benefit the Departments
employee recognition and wellness initiatives; and
WHEREAS, the Maplewood City Council is appreciative of the donation and commends
Merit Chevrolet for their civic efforts,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood,
Minnesota, that:
1.The donation is accepted and acknowledged with gratitude; and
2.The donation will be appropriated for the Public Safety Department as designated;
and
3.The appropriate budget adjustments be made.
Approved by the Maplewood City Council this 8th day of April, 2024.
Council Packet Page Number 147 of 234
G5
CITY COUNCILSTAFF REPORT
Meeting Date April 8, 2024
REPORT TO:Michael Sable, City Manager
REPORT FROM: Steve Love, Public Works Director
Audra Robbins, Parks and Recreation Manager
Carole Gernes, Natural Resources Coordinator
PRESENTER:Steve Love, Public Works Director
AGENDA ITEM: Resolution Accepting Donation From The Friends of Maplewood Naturefor
Bird and Pollinator Supporting Native Plants
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The Friends of Maplewood Nature would like to make a donation of bird and pollinator-supporting
native plants to be planted at Maplewood Nature Center.
Recommended Action:
Motion to approve the resolution accepting a donation of native plants in the amount of $1,964.00
from The Friends of Maplewood Nature, to be planted at Maplewood Nature Center.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $1,964.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: donation
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
This donation will cover the costs for purchasing the native plants. A planting day will be scheduled
where volunteers can help with the planting at the Maplewood Nature Center.
Background
City staff partnered with the Friends of Maplewood Nature to apply for a grant from St. Paul
Audubon to install bird and pollinator supporting plants in two areas at Maplewood Nature Center.
The plants will attract birds and pollinators to these areas, providing an opportunity to view them
from the indoor bird watching station and the picnic area. This will help meet the City’s goal of
increasing opportunities for members of the community who are unable to walk the trails. The
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G5
Friends of Maplewood Nature will purchase plants with a value of $1,964 and donate them to the
City. A planting day will be scheduled where volunteers can help with the planting.
Attachments
1.Resolution Accepting Donation
Council Packet Page Number 149 of 234
G5, Attachment 1
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO. ____
RESOLUTION TO ACCEPT A DONATION FROM THE FRIENDS OF MAPLEWOOD NATURE
FOR NATIVE BIRD AND POLLINATOR SUPPORTING PLANTS
WHEREAS the City of Maplewood has received a donation of native bird and pollinator
supporting plants with a value of $1,964.00 from The Friends of Maplewood Nature, through a
Saint Paul Audubon Grant;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood, Parks and Natural Resources Division to accept this donation.
Adopted this 8th day of April, 2024.
_________________________________
Marylee Abrams, Mayor
ATTEST:
________________________________
Andrea Sindt, City Clerk
Council Packet Page Number 150 of 234
G6
CITY COUNCILSTAFF REPORT
Meeting Date April 8, 2024
REPORT TO:Michael Sable, City Manager
REPORT FROM: Danette Parr, Community Development Director
PRESENTER:Danette Parr, Community Development Director
Cooperative Funding Agreement for the Rice Larpenteur Alliance
AGENDA ITEM:
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The cities of Maplewood, Roseville, and St. Paul, and Ramsey County have a mutual interest in
identifying critical redevelopment and reinvestment opportunities within the Rice Street and
Larpenteur Avenue neighborhood. A Cooperative Funding Agreement memorializes respective
obligations and funding to support the professional services for the project.
Recommended Action:
Motion to approve the Cooperative Funding Agreement for Rice Street and Larpenteur Avenue
Gateway Alliance Consulting Services.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $10,000
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The city’s share of the cooperative
funding agreement is included in the 2024 budget.
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The vision for the Rice Street and Larpenteur Avenue Gateway Corridor is a safe, engaging, and
inviting neighborhood center that includes common space, a high-quality pedestrian environment,
and robust reinvestment for the diverse people of the surrounding communities to live, conduct
business, and play together.
Background:
The cities of Maplewood, Roseville, and Saint Paul, and Ramsey County have been working
collaboratively to bring attention to the Rice Street and Larpenteur Avenue neighborhoods. The
group was initially organized through meetings facilitated by the St. Paul Area Chamber of
Commerce. In 2017, the group retained consultants from Perkins+Will to act as project managers
for a multi-jurisdictional vision plan. Perkins+Will convened a yearlong planning process that
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G6
included public engagement meetings, soliciting feedback, and leading content creation resulting in
the Rice Street – Larpenteur Avenue Gateway Area Vision Plan. The vision plan can be accessed
by visiting www.riceandlarpenteur.com.
In April 2019, the three cities collectively approved a cooperative funding agreement and retained
the St. Paul Area Chamber of Commerce to lead the implementation phase of the vision plan. The
annual cooperative funding agreement was again approved by each of the cities in 2020-2023.
For 2024 the cities would continue to retain the St. Paul Area Chamber of Commerce to lead the
work of the Rice Larpenteur Alliance. The contract would be funded by contributions from each of
the cities and would remain unchanged from previous years, as reflected below:
Saint Paul – $75,000.00 (60%)
Maplewood – $10,000.00 (8%)
Roseville – $40,000.00 (32%)
Attachments:
1.Cooperative Funding Agreement – Rice Street and Larpenteur Avenue Gateway Alliance
Consulting Services
Council Packet Page Number 152 of 234
G6, Attachment 1
COOPERATIVE FUNDING AGREEMENT
RICE ST AND LARPENTEUR AVE GATEWAY ALLIANCE CONSULTING SERVICES
THIS COOPERATIVE FUNDING AGREEMENT is between the City of Maplewood, the City of St. Paul and the
City of Roseville (collectively referred to as “Collaborative Agency Partners” or “Parties” and individually as
“Collaborative Agency Partner” or “Party”) as of the last date of signature of the parties below.
WHEREAS, the Collaborative Agency Partners border each other in an area approximately located at the intersection
of Rice Street and Larpenteur Avenue in Ramsey County, Minnesota (“Border Area”);
WHEREAS, the Collaborative Agency Partners have a mutual interest in identifying critical redevelopment and
reinvestment opportunities within the Border Area and across municipal boundaries;
WHEREAS, the Collaborative Agency Partners individually adopted the Rice and Larpenteur Gateway Area Vision
Plan (“Visioning Plan”) in 2018;
WHEREAS, each Collaborative Agency Partner has contributed financial support to fund the professional services
necessary to build a Rice and Larpenteur Alliance to execute the Visioning Plan;
WHEREAS, the Collaborative Agency Partners issued a Request for Proposals for consulting services to begin
implementation of the Visioning Plan on January 7, 2019; and
WHEREAS, the Collaborative Agency Partners interviewed finalists on February 12, 2019 and unanimously selected
the Saint Paul Area Chamber of Commerce to lead the implementation phase of the Visioning Plan; and
WHEREAS, the Saint Paul Area Chamber of Commerce has adequately performed duties assigned between March
2019 and March 2023, and
WHEREAS, the Collaborative Agency Partners unanimously agree to renew the contract with the Saint Paul Area
Chamber of Commerce for March 2, 2024-March 1, 2025, and
WHEREAS, the Collaborative Agency Partners desire to centralize the funding of such professional services to the
Saint Paul Area Chamber of Commerce through a Contract Manager; and,
WHEREAS, the Collaborative Agency Partners desire to memorialize in writing their respective obligations through
this Cooperative Funding Agreement.
NOW, THEREFORE, intending to be bound by the mutual promises and obligations contained herein, the parties
hereby agree as follows:
1. Contract Manager. The City of Roseville shall serve as the Contract Manager for the purposes of this
Agreement and hereby agrees to the following obligations:
A. The Contract Manager shall solicit, execute, and manage a Professional Services Agreement with the
Saint Paul Area Chamber of Commerce to continue implementation of the Visioning Plan.
B. Prior to execution of such Professional Services Agreement, the Contract Manager shall consult with
representatives of each Collaborative Agency Partner to determine the appropriate desired scope of
services, identity of the design firm, and material contractual terms.
C. Disburse payments to the Saint Paul Area Chamber of Commerce from funds collected pursuant to
Section 2 below in an amount not to exceed $125,000.
The Collaborative Agency Partners shall each contribute financial support to
2. Financial Contributions.
satisfy contractual fees and expenses incurred by the Professional Services Agreement referenced in Section 1 above.
Such financial support shall be proportionate to the following methodology:
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G6, Attachment 1
A. The City of Saint Paul shall contribute $75,000.00 (60%).
B. The City of Maplewood shall contribute $10,000.00 (8%).
C. The City of Roseville shall contribute $40,000.00 (32%).
Each Collaborative Agency Partner shall remit its proportional financial contribution to the Contract Manager no later
than March 31, 2024.
In the event total contractual disbursements pursuant to the Professional Services Agreement under Section 1 result in
unused funds, such remaining amount shall be refunded to the Collaborative Agency Partners in the same proportional
methodology as their financial contributions.
In the event total contractual disbursements pursuant to the Professional Services Agreement under Section 1 result in
the Collaborative Agency Partners contributing additional financial support, an amendment to this agreement and the
Professional Services Agreement shall occur.
ursuant to Minn. Stat. § 471.59, Subd.1a.(a) each Party will be responsible for its own
3. Indemnification. P
acts and omissions and those of its officers, agents and employees with respect to any claims, lawsuits, attorney fees
or expenses for personal or property damages, losses or injuries, resulting from any activities undertaken pursuant to
this Agreement. Nothing herein is intended or shall result in a waiver of the defenses or immunities, or monetary limits
on damages that each is entitled to by law.
4. Liability Limitations. It is understood and agreed that the Parties’ liability shall be limited by the provisions
of Minnesota Statutes, chapter 466, and/or other applicable law. The hold harmless provision of this Agreement does
not constitute a waiver by any Party of any limitations on liability provided under Minnesota Statutes, section 466.04,
as amended. To the fullest extent permitted by law, actions by the Parties pursuant to this Agreement are intended to
be and shall be construed as a “cooperative activity” and it is the intent of the Parties that they shall be deemed a
“single governmental unit” for the purposes of liability, all as set forth in Minnesota Statutes, section 471.59,
subdivision 1a(a) as amended. Each Party to this Agreement expressly declines responsibility for the acts or omissions
of the other Parties. Each Party agrees to promptly notify the other Parties if it knows or becomes aware of any facts
or allegations reasonably giving rise to actual or potential liability, claims, causes of action, judgments, damages,
losses, costs or expenses, involving or reasonably likely to involve the other Parties, and arising out of acts or
omissions related to this Agreement.
5. Entire Agreement. This Agreement supersedes any prior or contemporaneous representations or
agreements, whether written or oral, between the Parties and contains the entire agreement.
6. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed
by all Parties.
overning Law. This Agreement shall be governed by and interpreted in accordance with the laws of the
7. G
State of Minnesota. All proceedings related to this Agreement shall be venued in Ramsey County, Minnesota.
8. Government Data/Privacy. Each Party, its employees, officials and agents, agree to abide by the provisions
of the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13, and all other applicable state and
federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of the same may be
amended.
9. Waiver. The waiver by any Party of any breach or failure to comply with any provision of this Agreement
by another Party shall not be construed as, or constitute a continuing waiver of such provision or a waiver of any other
breach of or failure to comply with any other provision of this Agreement.
2
Council Packet Page Number 154 of 234
G6, Attachment 1
10. Notices. All notices and other communications pursuant to this Agreement must be in writing and must be
given by registered or certified mail, postage prepaid, or delivered by hand at the addresses set forth below:
To Roseville: City of Roseville
2660 Civic Center Drive
Roseville, MN 55113
To Maplewood: City of Maplewood
1830 County Road B East.
Maplewood, MN 55109
To Saint Paul: City of Saint Paul
15 Kellogg Boulevard West
Saint Paul, MN 55102
Attn: PED
If any court finds any portion of this Agreement to be contrary to law, invalid, or
11. Savings Clause.
unenforceable, the remainder of the Agreement will remain in full force and effect and each remaining term or
provision of this Agreement shall be valid and enforceable to the fullest extent permitted.
12. Counterparts.The Parties may sign this Agreement in counterparts, each of which constitutes an original,
but all of which together constitute one instrument.
Electronic Signatures. The P arties agree that the electronic signature of a P arty to this Agreement
13.
shall be as valid as an original signature of such P arty and shall be effective to bind such P arty to this Agreement.
P arties further agree that any document (including this Agreement and any attachments or exhibits to this
The
Agreement) containing, or to which there is affixed, an electronic signature shall be deemed (i) to be “written” or “in
writing,” (ii) to have been signed and (iii) to constitute a record established and maintained in the ordinary course of
business and an original written record when printed from electronic files. For purposes hereof, “electronic signature”
also means a manually signed original signature that is then transmitted by any electronic means, including without
limitation a faxed version of an original signature or an electronically scanned and transmitted version (e.g., via PDF)
P arty’s failure to produce the original signature of any electronically transmitted
of an original signature. Any
signature shall not affect the enforceability of this Agreement.
14. Effective Date. This Agreement is effective on the date last executed by one of the Parties below.
IN WITNESS WHEREOF, the City of Roseville, as to role of Contract Manager, and Collaborative Agency Partners
have caused this Cooperative Funding Agreement to be executed by their duly authorized representatives.
CITY OF ROSEVILLE
By: _____________________________________________
Dan Roe
Its: Mayor
Date: _____________________________________________
By: _____________________________________________
Patrick Trudgeon
Its: City Manager
Date: _____________________________________________
3
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G6, Attachment 1
CITY OF SAINT PAUL
Approved as to form:
_____________________________________
Assistant City Attorney
By: _____________________________________________
Its: Mayor / Deputy Mayor
Date: _____________________________________________
By: _____________________________________________
John McCarthy
Its: Director, Office of Financial Services
Date: _____________________________________________
CITY OF MAPLEWOOD
By: _____________________________________________
Marylee Abrams
Its: Mayor
Date: _____________________________________________
By: _____________________________________________
Michael Sable
Its: City Manager
Date: _____________________________________________
4
Council Packet Page Number 156 of 234
J1
CITY COUNCIL STAFF REPORT
Meeting Date April 8, 2024
REPORT TO: Michael Sable, City Manager
REPORT FROM: Mike Darrow, Assistant City Manager
PRESENTER: Michael Sable, City Manager
Mike Darrow, Assistant City Manager
Danette Parr, Community Development Director
AGENDA ITEM: Resolution Supporting the Retention of City Zoning Authority
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The Minnesota State Legislature is considering measures that would preempt city authority to
regulate land use and zoning and assign that authority to state government. The provided
resolution opposes state proposals that seek to preempt local zoning and land use decision-making
when it comes to residential development.
Recommended Action:
Motion to approve the resolution supporting the retention of city zoning authority.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
N/A
Background:
Legislative Overview
Attachments:
1.Resolution Supporting the Retention of City Zoning Authority
2.LMC comment letter on SF3964 and SF3980
3.Presentation: Legislative Actions - Housing
Council Packet Page Number 157 of 234
J1, Attachment 1
RESOLUTION #______
RESOLUTION SUPPORTING RETENTION OF CITY ZONING AUTHORITY
WHEREAS, the Minnesota State Legislature, in an attempt to address housing availability and
affordability challenges, is considering measures that would preempt city authority to regulate land use
and zoning; and
WHEREAS, decisions about local zoning and land use, long-term planning and local control is
essential to meeting health, safety and general welfare standards that are unique to each community; and
WHEREAS, cities use zoning and land use regulations to balance property usage, plan for
community growth, dedicate space and capacity for public infrastructure to support development (roads,
parks and trails, transportation, sewer, stormwater, water, etc.), mitigate flooding and erosion, and
preserve natural resources among others; and
WHEREAS, provisions of the proposed state measures shift the fiscal burdenfor infrastructure
and operational impacts on the shoulders of existing homeowners and renters in our local communities;
and
WHEREAS, the City of Maplewood, supports additional housing in the region and has worked
with developers to successfully develop lifecycle housing options to meet the demand for housing within
our region as a leader in Ramsey County.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD MINNESOTA AS FOLLOWS:
The City of Maplewood opposes state proposals that seek to preempt local zoning and land use decision-
making when it comes to residential development;
Supports constructive policy alternatives to incentivize and bolster city efforts for addressing housing
challenges;
Supports continued local transparency and due process that occurs on a local level through public
hearings and/or short or long-term planning processes;
And, advocates for a city-state partnership toconsider reforms that are proven to address housing
availabilityand affordability and that ensure efforts can be locally led and shaped.
ADOP
TED by the _______________ City Council this ____ day of __________________, 2024.
Council Packet Page Number 158 of 234
J1, Attachment 2
March 7, 2024
Re: City comments on SF3964Missing Middle Housingand SF 3980 (Multifamily residential
in commercial areas)
Dear Chair Port and Membersof the SenateHousing and Preventing HomelessnessCommittee:
The League of Minnesota Cities, Coalition of Greater Minnesota Cities, Metro Cities,Minnesota
Association of Small Cities,and Municipal Legislative Commissionappreciate the opportunity to
provide comments inopposition toSF3964(Mitchell)and SF 3980 (Pha).Our organizations and the
cities we represent are deeplyconcerned with provisions in thesebillsthatbroadlypreemptcity zoning
and landuse authorities,remove public input in the residential development process,ignore long range
local comprehensive plansand lack consideration for how cities utilize zoning and land use to ensure the
health safety and welfare for residents and scale infrastructure to support new housing density.
Cities across the state have implemented innovativechanges at the local level with community
engagement to address their individual zoning and land use ordinances, provide local resources to ensure
affordability, and create opportunities for new development across the housing spectrum. Zoning is
accommodate new density, and advancing other individual community goals including historic
preservation and protection of natural resources. While housing is a statewide issue, addressing housing
affordability and availability must continue to be locally driven to account for these nuances.
SF 3964 and SF 3980as currently drafted,unfortunately fall short ofpolicy that supports state-local
partnershipfor residential development. Instead, the billsas writtenreplaces existing zoning and land
use authorities with an overly broad and rigid framework that eliminates the ability for all cities to
account for nuances and be responsive to local conditions. In addition to the overall breadth of the
preemptive nature of the policy proposed in the bills, numerous provisions in the proposed legislation
pose serious practical questions for how city operations would function under the bill and either lack
clarity or directly conflict with existing statute in ways that would likely result in serous unintended
consequencesincluding:
-Section 1 of SF 3964creates minimum levels for densityon all residential lots, which would
force cities of the first class to allow between four and ten residential units and all other cities to
accept between two and eight residential units on any residential lot regardless of its size or
water and sewer infrastructure capacity or other state and federal requirements including
stormwater management, fire and EMS access, and other standards.
-Neither SF 3964 nor SF 3980 considersoverall lack of public infrastructure capacity, but forces
cities to accept additional density without any consideration for how re-sizing infrastructure will
be paid for to support the additional density, which will ultimately be borneby existing residents.
-Section 1 of SF 3964imposes unreasonable minimum lot size requirements to support the level
of density mandated in the bill.
-Both SF 3964 and SF 3980mandate new administrative review requirements that eliminatesa
voice concerns over material impacts a project would have on their property
by eliminating all public hearing requirements for most residential development projects.
Council Packet Page Number 159 of 234
J1, Attachment 2
Page 2
-Section 1 of SF 3964requires cities without a major transit stoptoidentify a commercial district
in the citywhere high density development must be accepteddespite most cities in Minnesota
having neitherand in hundreds of cities would result in allowing higher density multifamily
buildings on all lotsdespite being well beyond the capacity of most greater Minnesota cities.
-SF 3980would force a city to accept by right up to a 150-foot multifamily building in certain
areas of a city on any parcel even if that parcel was next to a single-family owner-occupied home
without adequate ability to ensure reasonable setbacks for fire and safety.
-Section 1 of SF 3964also creates an exhaustive list for city zoning and land use authority, which
leaves out significant life safety and public, health, safety, and welfare considerations that are
included in longstanding city zoning and land use authority including emergency services access,
fire safety, public infrastructure capacity, utility access, etc. The exhaustive list in SF 3964,
which includes height restrictions appear to directly contradict provisions in SF 3980 that
prohibit restrictions on heightfor multifamily developments.
-Both SF 3964 and SF 3980in limiting minimum parking requirements while requiring higher
density could result in developers underbuilding parking resulting in spillover onto city streets
that were not designed to accommodate dense on street parking.
-SF 3964 also includes contradicting provisions includingreferences that missing middle housing
eliminating the ability for cities to impose those standards with the preemption of architectural
design standards in section 2, which is overly broad and subjective likely resulting in legal
challenges.
Thank you for consideration of our concerns. We look forward tocontinuing to workwithSenators
Mitchell and Phaand other legislatorstoidentifyincentives-based approaches that support cities in their
efforts to address local housing needs.Rigid state-mandated frameworks that remove community-
engagement and lack consideration for how cities pay for and plan for infrastructure to support new
residential density will create serious consequences for cities across the state.
Sincerely,
Daniel LightfootAnia McDonnellElizabeth Wefel
League of Minnesota Cities Metro CitiesCoalition of Greater Minnesota Cities
Tom PoulPatricia Nauman
Municipal Legislative CommissionMetro CitiesMinnesota Association of Small Cities
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Council Packet Page Number 166 of 234
J2
CITY COUNCILSTAFF REPORT
Meeting Date April 8, 2024
REPORT TO:
Michael Sable, City Manager
REPORT FROM:
Danette Parr, Community Development Director
Michael Mondor, Fire and EMS Chief
PRESENTER:
Brian Bierdeman, Public Safety Director
Michael Mondor, Fire and EMS Chief
Danette Parr, Community Development Director
AGENDA ITEM: Resolution Authorizing the Execution of a Lease for Property at
1955 Clarence Street
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The City Council will consider a lease agreement to allow for the rental of the city owned property
1955 Clarence Street to be utilized by the Minnesota Department of Public Safety; Bureau of
Criminal Apprehension (BCA).
Recommended Action:
pprov the attached resolution authorizing the City of Maplewood to enter into a lease
agreement with the State of Minnesota, Department of Administration
. The Mayor and City Manager are authorized to sign said agreement, and minor
technical revisions as approved by the City Attorney are authorized as needed.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0, with an estimated revenue
of $566,775.12 over the five year lease term.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
Executing this agreement will allow the city an income stream over the next five years, as well as
allowing for the tenant to cover costs associated with interior upgrades that will continue to protect
the city’s investment.
Council Packet Page Number 167 of 234
J2
Background:
The subject property at 1955 Clarence Avenue previously served as a City of Maplewood fire
station. In 2022 a modernized new station was constructed to better fit the needs of the city and the
Clarence fire station became vacant. It’s believed that the site will serve as a future economic
development opportunity in the Gladstone neighborhood. However, the reuse of the Clarence site
may be more desirable for more uses if the newly approved adjacent multiple family buildings are
constructed first, bringing additional residents and potential customers to the area.
In recent months, the city has been made aware that the MN Burea of Criminal Apprehesion (BCA)
has been looking to secure a centrally located office space for BCA staff. They believe the 8,223
square foot office space and garage at 1955 Clarence Street will be an ideal location. Wanting to
allow the city flexibility to determine future economic development options for the site, staff is
recommending an initial lease term of five (5) years that can be reevaluated over time.
Lease Terms
The attached lease is standard with some of the key provisions listed below:
-The term of the lease is for five (5) years, commencing on June 1, 2024.
-The tenant will use the entire building and a portion of the garage (the city will retain a
portion of the garage for the storage of public safety vehicles).
-The tenant will have use of the parking area adjacent to the building.
-The city will maintain the exterior of the building, including landscaping and snow removal.
-The city will hire a construction manager or general contractor to facilitate the agreed on
interior improvements, at the ultimate expense of the tenant.
-The tenant will be responsible for covering costs associated with the heat, water, electricity
and other necessary operating expenses to assure the building remains within the ranges of
heating/cooling as detailed in the agreement.
-RENT PAYENTS FOR LEASE PERIOD
6/1/24 - 5/31/25 $9,166.67 $110,000.04
6/1/25 - 5/31/26 $9,166.67 $110,000.04
6/1/26 - 5/31/27 $9,166.67 $110,000.04
6/1/27 - 5/31/28 $9,625.00 $115,500.00
6/1/28 - 5/1/29 $ 10,106.25 $121,275.00
TOTAL $566,775.12
The lease rate is based on a site appraisal and a review of 2024 lease rates for comparable
properties in Maplewood and adjacent communities. In addition, the lease rate takes into account
the tenant will cover all tenant improvements and expenses related to heating, cooling, technology,
etc., which traditionally is the responsibility of the landlord. The fourth and fifth years have an
escalation lease rate which is common practice in office/warehouse leases. The site will remain in
a tax exempt status while being rented by the BCA.
Attachments:
1.Resolution
2.Proposed Lease
Council Packet Page Number 168 of 234
J2, Attachment 1
RESOLUTION
AUTHORIZING THE EXECUTION OF A LEASE FOR PROPERTY AT 1955 CLARENCE STREET
BE IT RESOLVED, that pursuant to Minnesota Stat. Sec.16B.24, subd.6, the Commissioner of
Administration is empowered to lease non-state owned property with proper lease terms.
BE IT FURTHER RESOLVED, the Mayor and the City Manager are hereby authorized on behalf of
the City of Maplewood to sign said agreement and enter into an agreement with the State of
Minnesota, Department of Administration prescribing the terms and conditions of said lease a copy
of which said agreement was before the City Council and which is made a part hereof by reference.
th
Approved this 8day of April, 2024.
Council Packet Page Number 169 of 234
J2, Attachment 2
STATE OF MINNESOTA
LEASE
LEASE NO. 12525
THIS LEASE is made by and between the City of Maplewood, hereinafter referred to as Landlord,
and the State of Minnesota, Department of Administration, hereinafter referred to as Tenant, acting
for the benefit of the Department of Public Safety; Bureau of Criminal Apprehension.
WHEREAS, the Commissioner of Administration is empowered by Minn. Stat. §16B.24, subd. 6, to
lease non-state owned property;
NOW, THEREFORE, Landlordand Tenant, in consideration of the rents, covenants and
considerations hereinafter specified, do hereby agree each with the other as follows.
1.LEASED PREMISES Landlord grants and Tenant accepts the lease of the following
described Leased Premises located in the City of Maplewood, County of Ramsey, Minnesota
55109:
approximately eightthousand two hundred twenty three (8,223) usable square feet of
office space and two thousand five hundred thirty (2,530) usable square feet of garage
space, as shown on the floor plan attached hereto and incorporated herein as Exhibit A,
in the building located at 1955 Clarence Street (“Building”).
2.USE Tenant shall use and occupy the Leased Premises only for office and related activities.
3.LEASE TERM
3.1 Tenant’s Work, Commencement and Expiration Dates
a.The term of this Lease is five (5) years, commencing June 1, 2024,
(“Commencement Date”) and continuing through May 31, 2029(“Lease Term”).
b.At no additional cost, Tenantshall have access to the entire Leased Premises on
and after May 15, 2024 (“Tenant’s Work Commencement Date”) for furniture
installation, moving in of office equipment or other personal property and IT
installation (“Tenant’s Work”). Tenant may have earlier access to the Leased
Premises to install cabling in coordination with Landlord’s contractor provided
that such Tenant’s Work does not interfere with the timely completion of
Landlord’s Work as defined below.
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J2, Attachment 2
Lease 12525 final
Page 2 of 21
3.2 Landlord Work Completion Landlord shall make every effort to provide substantial
completion of Landlord’s Workby the Tenant’s Work Commencement Date so as to
enable Tenantto complete Tenant’s Work. Landlordshall complete Landlord’s Work in
the Leased Premises in its entirety by the Commencement Date.
3.3 Adjusted Commencement Date In the event Tenant cannot have access to the entire
Leased Premises by the Tenant’sWork CommencementDate and occupancy and
possession of the entire Leased Premises by the Commencement Date due to
Landlord’sfailure to complete Landlord’s Work, the following shall apply.
a. The Adjusted Commencement Date shall be the later date of either of the
following:
(i) The date which is sixteen (16) days subsequent to the actual Tenant’s
Work CommencementDate.
(ii) The date that Landlord’s Work is substantially completed.
b. Amendment & Prorated Rent
(i) By amendment to be executed in the same manner as the execution of
this Lease, Landlord and Tenant shall establish the Adjusted
Commencement Date and corresponding rent payable.
(ii) If the Commencement Date is other than the first day of the month, the
rent payable in the first month of the Lease Term shall be prorated and
shall be the product obtained by multiplying the full monthly rent payable
by a fraction, the numerator of which is the number of leased days in the
applicable calendar month and the denominator of which is equal to the
total number of days in the applicable calendar month.
4. USABLE SPACE MEASUREMENTS
4.1 Definition The Leased Premises is defined as the total usable square feet exclusively
occupied by Tenantand is the basis for calculation of rent payable hereunder.
4.2 Measurement Method Usable square feet is calculated by measurement from the
inside finished surface of exterior walls to the inside finished surface of Building corridor
and other permanent walls or to the center of walls demising the Leased Premises from
adjacent tenant space. Measurement is taken from the exterior wall glass line only if
more than fifty percent (50%) of the wall is glass.
4.3 Exclusions and Deductions Excluded from the usable square feet measurement are:
a. vertical shafts,
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J2, Attachment 2
b.elevators,
c. stairwells,
d.dock areas,
e. mechanical, utility and janitor rooms,
f. restrooms, corridors, lobbies and receiving areas accessible to the public or used
in common with other tenants;
g. each and every column, dead wall space, and/or pilaster within the Leased
P
remises of four (4) square feet or more; and
h. each and every column and/or pilaster attached to the exterior, building corridor
walls or demising wall within the Leased Premises.
5. RENT
5.1 Rent PaymentIn consideration for all covenants, representations and conditions of
the Lease, Tenant agrees to pay Landlord rent for the Lease Term in the sum of five
hundred sixty sixthousand seven hundred seventy five and 12/100 dollars
($566,775.12) in accordance with the rent schedule set forth below:
MONTHLY RENT FOR
LEASE PERIODPAYMENTLEASE PERIOD
6/1/24-5/31/259,166.67$ $ 110,000.04
6/1/25-5/31/269,166.67$ $ 110,000.04
6/1/26-5/31/279,166.67$ $ 110,000.04
6/1/27-5/31/289,625.00$ $ 115,500.00
6/1/28-5/1/2910,106.25$ $ 121,275.00
TOTAL$ 566,775.12
5.2 Rent Billing Address Landlord shall mail or personally deliver original bills and rent
statements to Tenant at the following address:
Accounts Payable
Department of Public Safety
445 Minnesota St # 126
St Paul MN 55101-5126
5.3 Rent Payment AddressTenant shall pay Landlord via electronic payment, or mail or
deliver the monthly rent set forth above at the end of the applicable calendar month to
Landlord at the following address:
City of Maplewood
1830 County Rd B East
Maplewood MN 55109
5.4 Landlord Receipt of Rent Landlord represents and warrants that it is solely entitled to
all rents payable underthe terms of this Lease.
Lease 12525 final
Page 3 of 21
Council Packet Page Number 172 of 234
J2, Attachment 2
Lease 12525 final
Page 4 of 21
6. PARKING Landlord shall provide parking stalls in the parking lot adjacent to the building for
the non-exclusive use of Tenant, its invitees, licensees and guests. It is understood by
Landlord and Tenant that there is no additional rent payable for parking provided in this Lease.
7. TERMINATION
7.1 Funding In the event that the Minnesota State Legislature does not appropriate to the
Department of Public Safetyfunds necessary for the continuation of this Lease, or in the
event that Federal Funds necessary for the continuation of this Lease are withheld for
any reason, this Lease may be terminated by Tenant upon giving thirty (30)days’ prior
written notice to Landlord.
7.2 StatutePursuant to Minn. Stat. §16B.24, subd. 6, this Lease may be terminatedupon
thirty (30) days’ prior written notice by Tenant to Landlord, for any reason except lease
of other non-state-owned land or premises for the same use.
8. SURRENDER OF LEASED PREMISES Landlord and Tenant hereby agree that at the
expiration or earlier termination of this Lease or extension thereof:
8.1 Personal Property Any equipment and furniture, including, but not limited to, modular
workstations, shelving units, projection screens, audio-video equipment, security
systems and/or any program equipment (hereinafter referred to as “Personal Property”),
whether attached to the Leased Premises by Landlord or by Tenant, shall remain the
property of Tenant. Tenant shall remove its Personal Property, vacate and surrender
possession of the Leased Premises to Landlord in as good condition as when Tenant
took possession, ordinary wear, tear and damage by the elements excepted.Tenant
shall bear no responsibility for damage to the Leased Premises caused by Landlord or
those acting under Landlord's direction.
8.2 Alterations, Additions and Improvements
a. All alterations, additions or improvements made to or installed upon the Leased
Premises, whether paid for by Landlord or Tenant, including, but not limited to:
walls, floor and wall coverings, supplemental heating, cooling and/or ventilation
equipment, and fire protection, including key pads, cypher locks, which in any
manner are attached to the Leased Premises, shall remain the property of
Landlord, and shall be surrendered with the Leased Premises as a part thereof
with no further responsibility or obligation for removal by Tenant.
b. If requested by Tenant and upon prior approval of Landlord, Tenant may remove
any alteration, addition or improvement as set forth in Section 8.2.a above.
8.3 Low Voltage Cabling All low voltage cabling, including but not limited to voice, data,
security system cabling installed by Tenant or by Landlord on behalf of Tenant, shall
Council Packet Page Number 173 of 234
J2, Attachment 2
remain a part of the Leased Premises unless Tenant, in its sole discretionand upon
prior approval of Landlord, elects to remove the cabling.
9. LANDLORD’S WORK
9.1 Upon execution of this Lease, Landlord shallhire a construction manager or general
contractor and provide Tenant construction estimates on the following scope of work
(collectively referred to as “Landlord’s Work”):
a. Removal of the non-loadbearing walls as shown on the attached Exhibit B,
including any electrical and other wiring within these walls.
b. Removal of e
xisting carpet throughout the Leased Premises and installation of
new carpet tilesand vinylwallbase.
c. Removal of all wallcoverings throughout the Leased Premises.
d. Painting of the entire Leased Premises, not including the garage and mezzanine.
e. Removal of furniture and appliances, including all items listed on the attached
Exhibit C. Landlord shall patch, repair, and paint the walls after removal of said
furniture and appliances.
f.Installation of new countertops and sink in kitchen.
9.2 Landlord agrees that the type and colors of wall, floor and window coverings shall be
subject to approval by Tenant.
9.3 Landlord agrees to substantially complete Landlord’s Workset forth herein by June 1,
2024.
9.4 Landlord shall, at its expense but subject to reimbursement by Tenant, provide all
architectural and engineering services and plans and all permits required to complete
Landlord’s Work.
9.5 Landlord’s Work – Construction EstimateTenant and Landlord shall enter into an
Amendment to the Lease once estimates for Landlord’s Work have been received and
approved and Tenant has reviewed and approved said estimates for Landlord’s Work.
Tenant agrees to reimburse Landlord for the cost of all Landlord’s Work, which has
been reviewed and approved by Tenant. Landlord shall not be obligated to perform any
work which has not been approved by Tenantand memorialized as an amendment to
this Lease.
10. AS-BUILT PLANS
10.1 Upon completion of Landlord’s Work, Landlord shallprovide Tenant with an electronic
and hard copy of as-built plans and in AutoCAD 2019 or earlier format, of the Leased
Premises following the American Institute of Architects (AIA) layering system.Final
dimensions must be gathered by Landlord via field verification of existing and newly
constructed spaces and used to create the as-built plans. The as-built plans must
Lease 12525 final
Page 5 of 21
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J2, Attachment 2
Lease 12525 final
Page 6 of 21
include accurate locations of all new and existing doors, windows, columns, walls and
data and electrical locations.
10.2 Upon T
enant’s receipt of as-built plans of the Leased Premises, Tenant shall re-
measure the leased space in accordance with Section 4 of the Lease. Landlord and
Tenantagree to amend the Lease to include the as-built plans as an exhibit to the
Lease and, if there is a change in usable square feet, to revise the usable square
footage based on the as-built plans. Notwithstanding any adjustment to the usable
square footage based on the as-built plans, there shall be no change in the rent
specified in Section 5.1 above.
11. TELECOMMUNICATIONS
11.1 Building Access The Building’s telephone/cable size must be large enough to provide
access for the telephone company’s facilities. If the entrance size does not meet the
requirements for access by the telephone company’s facilities, Landlord shall, at its
expense, ensure that these requirements are met. Tenant’s IT service has confirmed
the Building access is adequate to meet Tenant’s needs.
11.2 Main Point of Presence (MPOP)/Intermediate Distribution Frame (IDF)
a. Landlord shall establish and identify the location of the MPOP for service
provided by the telephone company.
b. Landlord shall, at its expense but subject to reimbursement by Tenant,provide all
required cable from the MPOP to the telecommunications panel (IDF) on the floor
of which the Leased Premises are a part for present and future requirements (2
pair from the MPOP to the IDF for each workstation).
c. Landlord shall provide Tenant access to the Building-grounding electrode.
d. Landlord shall remove all cable/wiring that does not meet applicable building
code.
e. Adequate plywood (3/4 - 5/8 inch) on wall for wire and equipment termination and
installation, painted with a light colored paint and meeting all applicable fire
codes.
11.3 Station Wiring/Cable AccessLandlord shall provide and install, at its expense but
subject to reimbursement by Tenant,a horizontal subsystem that will provide a cable
route from the IDF (telecommunication panel/closet/room) to each station on the floor.
The subsystem could be made up of any one or parts of the following:
a. Under floor duct system (e.g., walker duct system).
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b.Conduit.
c. Suspended ceilings.
d. Raised flooring.
e. Power poles.
12. TENANT REQUESTED ALTERATIONS
12.1 In the event Tenant desires to remodel, make alterations, additions, and/or changes and
request design services (hereinafter, “Alterations”) to the Leased Premises, and it is
determined that the Alterations are at Tenant’s expense, Tenant shall not make such
Alterations without the advance written consent of Landlord, which Landlord shall not
unreasonably withhold. Alterations shall be approved and arranged through Landlord as
follows:
a. Upon Tenant’s request, Landlord shall provide Tenant up to three (3) written cost
estimates from Landlord’s vendors for desired Alterations. Landlord or
Landlord’s agent/management company shall not include supervision fees as a
part of the cost of Alterations.
b. Alterations shall be documented and authorized in advance according to the
applicable cost level, as follows:
(i) Alterations totaling $4,999.99 or less shall be set forth in and authorized
by Tenantin Tenant’s signed Purchase Order which shall be submitted to
Landlord.
(ii) Alterations totaling $5,000.00 through $9,999.99 shall be set forth in and
authorized by Tenantin a signed Remodeling Request Memo, which shall
be submitted to Landlord.
(iii) Alterations of $10,000.00 or more shall be set forth and authorized by
Landlord and Tenantby way of an executed Amendment to the Lease.
12.2 Upon completion of the Alterations, Landlordshall pay the appropriate vendor(s), and
Tenant shall reimburse Landlord within thirty (30) days following receipt of a detailed
invoice from Landlord.
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13. DUTIES OF LANDLORD Landlord shall, at its expense, provide the following:
13.1Management
a. Landlord agrees that in exercising its management responsibilities of the property
of which the Leased Premises is a part, including the maintenance, repair,
alterations and construction relating thereto, it shall comply with all applicable
laws, statutes, rules, ordinances and regulations, including, but not limited to:
building code, fire code, disabilities access, zoning, air quality, pollution control,
recyclable materials and prevailing wage requirements, as issued by any federal,
state or local political subdivisions having jurisdiction and authority in connection
with the property.
b. Landlord shall use its best efforts to employ practices that protect occupants’
health and ensure conservation of natural resources, including but not limited to
recycling of recyclable materials, operation and maintenance of the Building and
the Leased Premises utilizing low VOC-emitting materials and carpet backing
material that is PVC free and carpeting that is recyclable.
13.2 Electrical Service Landlord shall provide adequate electrical service to the Leased
Premises to accommodate Tenant’s needs and the Building of which the Leased
Premises isa part.
13.3 Heating and Cooling Landlord warrants that the Leased Premises are served by
heating and cooling facilities of a design capacity sufficient to maintain the Leased
Premises within the acceptable range of temperature identified below under all but the
most extreme weather conditions, assuming optimal use by Tenant of all thermostats
and other climate control devices, such as shutting off computers, opening or closing of
blinds, doors and vents within the Leased Premises. Landlord shall provide Tenant with
written instructions defining said optimal use. For purposes hereof, the acceptable
ranges of temperature for office space are as follows:
a. From October 1 through April 30, between 70.5°F and 74.5°F. Temperature
settings must be lowered to 60°F to 62°F during periods outside of Working
Hours.
b. From May 1 through September 30, between 72.0°F and 76.0°F. Temperature
settings will be increased to 85°F during periods outside of Working Hours.
13.4 Ventilation and Environmental Quality
a. Landlord shall provide outdoor fresh air per minute per person to the Leased
Premises as outlined in Table 2 of ASHRAE (American Society of Heating,
Refrigeration and Air Conditioning Engineers, Inc.) Standard 62.1-2013, or as
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amended. An air cleaning device shall be used in the ventilation system which
filters the outdoor air and shall have:
(i) A minimum filtration efficiency of thirty (30) percent as rated by ASHRAE
52.2, or as amended, Atmospheric Dust Spot Efficiency Rating; OR
(ii) A minimum Efficiency Reporting Value (MERV) 8 as rated by ASHRAE
52.2, or as amended, Method of Testing General Ventilation Air-Cleaning
Devices for Removal Efficiency by Particle Size.
If air filters are used, Landlord shall change the filters at least three (3) times per
year, preferably in March, July and November, or more often as required.
b. Any secondary filtration systems (such as in heat pumps) shall have a minimum
weight arrestance of eighty (80) percent as rated by ASHRAE 52.2, or as
amended, Weight Arrestance Method or Minimum Efficiency Reporting Value
(MERV) 5 as rated by ASHRAE 52.2, or as amended, Method of Testing General
Ventilation Air-Cleaning Devices for Removal Efficiency by Particle Size. If air
filters are used, Landlord shall change the filters at least two (2) times per year or
more often as required.
c. It is understood by Landlord and Tenant that no wall covering will be installed
around pipe chases.
d. Landlord shall, at its expense and within a reasonable time, remove and replace
any building material with visible or detected evidence of water infiltration or mold
growth. In addition, Landlord shall provide Tenant, upon Tenant’s request, their
water intrusion response plan, which shall comply with industry standards and
practices pertaining to water infiltration within the Leased Premises.
13.5 Lighting
a. Landlord shall provide the Leased Premises with overhead lighting within the
range of 20 to 50 foot-candle power at 30” above finished floor (AFF).
b. Landlord shall, at its expense, replace light bulbs in light fixtures and replace light
ballasts or light fixtures as needed.
13.6 RestroomsLandlord shall provide the Leased Premises with separate restroom
facilities for men and women. Such facilities shall be situated within the Leased
Premises or be easily accessible therefrom. Ventilation for restrooms must be in
accordance with applicable building codes.
13.7 Sustainable Building Guidelines Landlord agrees, when feasible, to follow the
sustainable building guidelines (www.b3mn.org/guidelines/index.html) for maintenance
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and improvements to the Leased Premises. Feasibility shall be determined by
Landlord, in its sole discretion, and consider such factors as long term costs and
benefits over the term of the Lease, performance, aesthetics, material/labor availability
and impact on Building valuation.
13.8 Fire Safety Landlord shall, at its expense, provide, inspect and maintain all fire
extinguishers, fire alarms, fire detection systems, carbon monoxide detectors, fire
sprinklers and fire suppression systems for the Leased Premises and Building as
required by applicable codes/ordinances and /or the state fire marshal.
13.9 Common Areas The use and occupancy by Tenant of the Leased Premises shall
include the reasonable nonexclusive use in common with others entitled thereto of the
common and public access areas of the Building, including stairways, elevators, lobbies
and hallways. Landlord shall provide sufficient light, heat, maintenance and security
measures to the common and public access areas of the Building, including stairways,
elevators, lobbies and hallways so that such areas shall be safe and reasonably
comfortable.
13.10 Landscaping/Grounds Maintenance Landlord shall, at itsexpense, maintain the
landscaping, grounds, walkways and parking lot(s) surrounding the Leased Premises
and the Building in good appearance, condition and repair, including, but not be limited
to:
a. Grass cutting, fertilizing, weed control and tree trimming as necessary with
annual shrubbery trimming;
b. Prompt removal and replacement of dead or dying trees and shrubbery with trees
and shrubbery of similar size and type;
c. Seasonal flower planting and maintenance, including pollinator friendly plants;
d. Use of any plant materials or pesticide products containing neonicotinoid are
prohibited;
e. Prompt removal of debris from grounds, walkways and parking lots;
f.Sweeping, seal-coating, repair, resurfacing and re-striping of parking lotsurfaces
as needed.
g. Prompt repair/replacement of up-heaved or sunken walkways and broken or
damaged walkways and curbs.
h. Keep the parking lot(s) and public sidewalks adjacent to the Building and any
sidewalks or stairways leading from the public sidewalks to the Building free from
debris and in good condition.
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13.11Snow RemovalLandlord shall keep the parking lot and public sidewalks adjacent to
the Building and any sidewalks or stairways leading from the public sidewalks to the
Building free from snow and ice. Snow plowing, snow shoveling and ice removal must
be completed by 6:30 a.m. unless snow or wind conditions make this unreasonable. If
the snow and ice removal is not completed by 6:30 a.m., Landlord will make every effort
to complete the snow removal as soon as possible.
13.12 General Maintenance and Repairs
a. Landlord General Responsibility Landlord, at its expense, shall provide repair
and maintenance as needed to maintain the Leased Premises and the Building in
good order and condition, including, but not limited to, prompt repair and
maintenance of all plumbing, wiring, electrical, heating (and, if applicable,
cooling) devices, ductwork, roof, foundations, concrete surfaces, walls, gutters,
downspouts, sewer and other utilities, whether interior or exterior, above or below
ground, including repair and maintenance of improvements or equipment added
to the Leased Premises, whether or not the original cost of the improvement or
equipment was borne by Tenant.
b. Exceptions to Landlord Responsibility Landlord shall not be responsible for
repairs upon equipment which are Tenant’s personal property, nor shall Landlord
bear the expense of repairs to the Leased Premises necessitated by damage
caused by Tenantwhich is beyond normal wear and tear.
13.13 Heating, Ventilation and Air Conditioning (HVAC) Maintenance
a. Landlord shall, at its expense, maintain and make such necessary repairs to
HVAC equipment, whether or not the HVAC equipment was paid for by Tenant.
b. Landlord shall document maintenance on the heating, ventilating and air
conditioning system (e.g., filter changes and cleaning methods and procedures).
c. Air Conditioning Cooling Equipment Maintenance:
(i) Primary fresh air cooling system All interior surfaces of the ductwork
within five (5)feet downstream and five (5) feet upstream of the cooling
coils, the cooling coils and its drainage systems shall be cleaned with a
coil cleaning solution. The cleaning shall be performed in March or April
and in September or October of each year. If fiberglass interior liners are
located within five (5) feet upstream and downstream of the cooling coils,
Landlord shall either remove the fiberglass liner down to bare metal or
cover it with non-permeable material such as galvanized metal.
(ii) Secondary cooling system, such as heat pumps All interior surfaces of
the ductwork within two (2) feet downstream of the cooling coils, the
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cooling coils and its drainage systems shall be cleaned with a coil cleaning
solution. The cleaning shall be performed at least once in every two (2)
year period. If fiberglass interior liners are located within two (2)feet
downstream of the cooling coils, Landlord shall either remove the
fiberglass liner down to bare metal or cover it with non-permeable material
such as galvanized metal.
13.14 Delivery of Leased Premises
Landlordcovenants that it will deliver the Leased
Premises to Tenantin a clean and sanitary condition with all services and
appurtenances included within the scope of this Lease in effect and in good running
order.
13.15 Quiet Enjoyment Tenantshall have the quiet enjoyment of the Leased Premises
during the full Lease Term and any extension thereof.
13.16 Taxes and Assessments
Landlord shall be responsible for payment of all taxes and
assessments upon the Building and land of which the Leased Premises isa part.
13.17 Exterior Lighting Landlord shall provide adequate exterior lighting in the parking lots,
building entrance/exits and loading dock areas.
13.18 Disability Access Guidelines Landlord agrees to provide and maintain the Leased
Premisesand the Building of which the Leased Premises is a part with accessibility and
facilities for persons with disabilities meeting code requirements, including but not
limited to, Title II and III of the American with Disabilities Act (ADA), all applicable laws,
rules, ordinances and regulations issued by any federal, state or local political
subdivisions with jurisdiction and authority in connection with the property.
13.19 Pest Control Landlord shall provide pest control for the Leased Premises and the
Building of which the Leased Premises is a part.
14. DUTIES OF TENANT
14.1 UtilitiesTenant shall bear the cost of heat, electricity, air conditioning, gas, sewer and
water. Tenant shall be responsible for controlling the Leased Premises thermostat to
keep within the ranges listed in Section 13.3.
14.2 Janitorial Service Tenant shall provide janitorial services and supplies to the Leased
Premises and common areas of the Building, including exterior and interior window
cleaning.
14.3 Trash Removal Tenant shall provide solid waste/trash disposal and recycling services.
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14.4 Tenantshall allow access to the Leased Premises by Landlordor its authorized
representatives at any reasonable time during the Lease Term for any purpose within
the scope of this Lease.
14.5 Tenant shall not use the Leased Premises at any time for any purpose forbidden by law.
14.6 Assignment/Sublease Tenant shall not assign, sublet or otherwise transfer its interest
in this Lease without the prior written consent of Landlord.
14.7 Tenantshall observe reasonable precautions to prevent waste of heat, electricity, water,
air conditioning and any other utility or service, whether such is furnished by Landlord or
obtained and paid for by Tenant.
14.8 Tenant shall cooperate with Landlord in moving Tenant’s Personal Property to allow
Landlord to perform its duties under this Lease.
15. DESTRUCTION OF PREMISES If the Leased Premises shall be destroyed or damaged by
fire, tornado, flood, civil disorder or any cause whatsoever, so that the Leased Premises
become untenantable or Tenant is unable to conduct its business, the rent payable hereunder
shall be abated from the time of the damage and Tenant shall have the option of terminating
this Lease immediately or allowing Landlord the amount of time as Tenant deems reasonable
to restore the damaged Leased Premises to tenantable condition. Landlord will provide
immediate verbal notice and thirty (30) days written notice to Tenant from the date of the
damage, of Landlord’s intentions to restore, or not restore the Leased Premises.
16. INSURANCEAND LIABILITY
16.1 Property Damage
a. It shall be the duty of Landlord and Tenant to maintain insurance or self-
insurance on their own property, both real and personal. Notwithstanding
anything apparently to the contrary in this Lease, but subject to subsection b
below, Landlord and Tenant hereby release one another and their respective
partners, officers, employees and property manager from any and all liability or
responsibility to the other or anyone claiming through or under them by way of
subrogation or otherwise for loss or damage, even if such loss or damage shall
have been caused by the fault or negligence of the other party or anyone for
whom such party may be responsible.
b. Landlord shall indemnify, defend and hold Tenant harmless from any and all
claims, loss, damage and expense arising from water or water-related incidents
affecting the Leased Premises, except for those arising from Tenant’s negligent
or intentional acts or omissions.
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16.2 Liability Subject to subsection 16.1.b. above, Landlord and Tenant agree that each
party will be responsible for its own acts and the results thereof to the extent authorized
by law and shall not be responsible for the acts of any others and the results thereof.
Tenant's liability shall be governed by the provisions of the Minnesota Tort Claims Act,
Minn. Stat. §3.736, and other applicable law.
17. BUILDING ACCESS AND SERVICES
17.1 Landlord shall provide Building services to the Leased Premises from 6:00 a.m. to 6:00
p.m. Monday through Friday, defined as “Working Hours”.
17.2 Landlord s
hall provide access to the Leased Premises seven (7) days per week, twenty
four (24)hours per day for authorized employees of Tenant.
18. NEW LANDLORD In the event the Leased Premises or the Building of which the Leased
Premises isa part shall be sold, conveyed, transferred, assigned, leased or sublet, or if
Landlord shall sell, convey, transfer or assign this Lease or rents due under this Lease, or if for
any reason there shall be a change in the manner in which the rent reserved hereunder shall
be paid to Landlord, proper written notice of the change must be delivered to Tenant as
promptly as possible. Tenant’s "Transfer of Ownership of Lease" document and an
amendment to the Lease shall be executed by the parties hereto in orderthat the State of
Minnesota Management and Budget is provided with authorization to issue payments to a new
party.
19. DEFAULT
19.1 If Landlord shall default in the performance of any of the terms or provisions of this
Lease, Tenant shall promptly so notify Landlord in writing. If Landlord shall fail to cure
the default within thirty (30) days after receipt of the notice, or if the default is of the
character as to require more than thirty (30) days to cure and Landlord shall fail to
commence to do so within thirty (30)days after receipt of thenotice and thereafter
diligently proceed to cure thedefault, then in either event, Tenant, at its sole option,
may terminate this Lease upon thirty (30) days prior written notice, or may cure the
default. In the event Tenantincurs costs towards curing the default or cures the default,
Landlord shall pay all reasonable and actual expenses paid by Tenant to cure said
default, including attorneys’ fees, within ten (10) days of receipt of invoices therefore
rendered, or Tenant shall have a specific right to set off any the amounts due from
Landlord against any rent payments or other amounts due under this Lease. In the
event Tenant elects to terminate this Lease, thetermination shall not limit Tenant’s
rights to damages caused by the breach and failure to cure. This provision in no way
limits Tenant’sother remedies for breach under common law or this Lease.
19.2 If Tenant shall default in the performance of any of the terms or provisions of this Lease,
Landlord shall promptly so notify Tenant in writing. If Tenant shall fail to cure the default
within thirty (30) days after receipt of the Notice, or if the default is of the character as to
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require more than thirty (30)days to cure and Tenant shall fail to commence to do so
within thirty (30) days after receipt of the Notice and thereafter diligently proceed to cure
the default, then in either event, Landlord, at its sole option, may terminate this Lease
upon ninety (90) days prior written Notice. Upon such termination, Tenant shall quit and
surrender the Leased Premises to Landlord.
20. AUDIT Pursuant to Minn. Stat. §16C.05, subd. 5, the books, records, documents and
accounting procedures and practices of Landlord relevant to this Lease shall be subject to
examination by the State and/or Legislative Auditor, as appropriate, for a minimum of six (6)
years.
21. AFFIRMATIVE ACTION
21.1 If the Lease amount exceeds $100,000 and the Landlordemployed more than 40 full-
time employees on a single working day during the previous 12 months in Minnesota or
in the state where it has its principal place of business, then the Landlord must comply
with the requirements of Minn. Stat. § 363A.36 and Minn. Rules Parts 5000.3400-
5000.3600. A Landlord covered by Minn. Stat. § 363A.36 because it employed more
than 40 full-time employees in another state and does not have a certificate of
compliance, must certify that it is in compliance with federal affirmative action
requirements.
21.2 Minn. Stat. § 363A.36 Minn. Stat. § 363A.36 requires the Landlord to have an
affirmative action plan for the employment of minority persons, women, and qualified
disabled individuals approved by the Minnesota Commissioner of Human Rights
(“Commissioner”) as indicated by a certificate of compliance. The law addresses
suspension or revocation of a certificate of compliance and contract consequences in
that event.
21.3 Minnesota Rule 5000.3550 - Disabled Individuals Affirmative Action Section
a. Landlord shall not discriminate against any employees or applicants for
employment because of physical or mental disability in regard to any position for
which the employee or applicant foremployment is qualified. Landlord agrees to
take affirmative action to employ, advance in employment and otherwise treat
qualified disabled individuals without discrimination based upon their physical or
mental disability in all employment practices such as the recruitment, advertising,
layoff or termination, rates of pay or other forms of compensation and selection
for training, including apprenticeship.
b. Landlord agrees to comply with the rules and relevant orders of the Minnesota
Department of Human Rights issued pursuant to the Minnesota Human Rights
Act.
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c. In the event of Landlord’s noncompliance with the requirements of this Section,
actions for noncompliance may be taken in accordance with Minn. Stat.
§363A.36 and the rules and relevant orders of the Minnesota Department of
Human Rights issued pursuant to the Minnesota Human Rights Act.
d. Landlord agrees to post in conspicuous places, available to employees and
applicants for employment, notices in a form to be prescribed by the
commissioner of the Minnesota Department of Human Rights. Notices shall
state Landlord’s obligation under the law to take affirmative action to employ and
advance in employment qualified disabled employees and applicants for
employment, and the rights of applicants and employees.
e. Landlord shall notify each labor union or representative of workers with which it
has a collective bargaining agreement or other contract understanding, that
Landlord is bound by the terms of Minn. Stat. §363A.36 of the Minnesota Human
Rights Act and is committed to take affirmative action to employ and advance in
employment physically and mentally disabled individuals.
22. SMOKING Pursuant to Minn. Stat. §16B.24, subd. 9, Landlord and Tenant shall not permit
smoking, in the Leased Premises. In addition, Landlord and Tenant shall not permit the use of
e-cigarettes, chewing tobacco and vaping in the Leased Premises.
23. HAZARDOUS SUBSTANCES
23.1 General
a. "Hazardous Substances" is defined to mean any and all substances or materials
that are categorized or defined as hazardous or toxic under any present or future
local, state or federal law, rule or regulation pertaining to environmental
regulation, contamination, cleanup or disclosure including without limitation, the
Comprehensive Environmental Response, Compensation and Liability Act of
1980, as now or hereafter amended (“CERCLA”), the Resources Conservation
and Recovery Act, as now or hereafter amended (“RCRA”), the Superfund
Amendments and Reauthorization Act of 1980, as now or hereafter amended
(“TSCA”) the Minnesota Environmental Response and Liability Act (“MERLA”), or
any similar statutes or regulations, and any wastes, pollutants and contaminants
(including without limitation, materials containing asbestos, urea formaldehyde,
the group of organic compounds known as polychlorinated biphenyls ("PCBs")
and petroleum products including gasoline, fuel oil, crude oil and various
constituents of such products).
b. Landlord warrants and covenants that it did not, and will not in the future, install,
use, generate, store, dispose of or release Hazardous Substances on or about
the Building of which the Leased Premises is a part, except for immaterial
quantities of any Hazardous Substances customarily used in the construction
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and maintenance of like properties or in other uses of the Leased Premises or
the Building or land of which it is a part, which have been used in accordance
with applicable laws, statutes, regulations and ordinances then in effect.
Landlord further agrees to indemnify and hold Tenant (and its officers, partners,
employees, agents and directors) harmless from and against any claim, damage,
loss, fine or any other expense (including without limitation clean-up costs, court
costs, attorneys’ fees, engineering or consultant fees, other costs of defense and
sums paid in settlement of claims) arising out of Landlord’s installation, use,
generation, storage, disposal or release of any Hazardous Substances in or
about the Leased Premises or the Building or the land of which the Leased
Premises is a part.
c. Landlord represents and warrants there are no Hazardous Substances present
within the Building or the land of which the Leased Premises is a part. In the
event a qualified environmental testing company determines that Hazardous
Substances do exist, in greater than immaterial quantities, in or about the Leased
Premises or the Building or land of which the Leased Premises is a part, Tenant,
at its option, may terminate this Lease with sixty (60)days written notice to
Landlord.
23.2 Storage Tank Landlord has not, and to the best of its knowledge no prior owner or
occupant installed in, on or about the Leased Premises or the Building or land of which
the Leased Premises is a part, any storage tank containing Hazardous Substances,
including, butnot limited to: petroleum, crude oil or by-products of petroleum or crude
oil.
23.3 Asbestos In addition to the above representations, covenants and warranties,
Landlord hereby warrants that to the best of its knowledge, no materials containing
asbestos have been used or installed upon the Leased Premises or, if at any time
asbestos containing materials were located on the Leased Premises, such materials
have been removed prior to the date of this Lease.Landlord further agrees to
immediately remediate, atLandlord’s sole cost and expense, any asbestos found in the
Building or the Leased Premises at any time during the Term or extensions of this
Lease.
23.4 Radon
a. Landlord has not undertaken environmental testing to determine the level of
radon, a Class-A known human carcinogen, in the Leased Premises or the
Building of which the Leased Premises is a part.
b. Because of the nature of radon, a naturally occurring soil gas, it may be present
in any building. Tenant acknowledges that, because of the nature of radon,
Landlord cannot guarantee that the Leased Premises or the Building of which the
Leased Premises isa part will have low levels of radon.
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c. In the event that the Tenant performs a radon test, the test shall be performed
according to protocols set forth by the Minnesota Department of Health. The
Tenant may conduct a test deployed by the Tenant or by a licensed radon
measurement professional. Tenant must present the radon test report to the
Landlord within thirty (30) days from Tenant’s receipt of the radon test report from
the licensed radon measurement professional.
d. If the Tenant’s test finds elevated radon concentrations, defined as exceeding the
US Environmental Protection Agency’s (USEPA) and the Minnesota Department
of Health’s Radon Action Level, the Landlord must accept or dispute the test
result, as follows:
(i) If Landlord accepts Tenant’s test result, Landlord will reduce radon levels,
at its sole cost and expense, in accordance with procedures set forth by
the Minnesota Department of Health, by a licensed radon mitigation
professional, or permit the Tenant to terminate the Lease as specified in
Section 23.4.d.(iii)below.
(ii) If Landlord disputes Tenant’s test result, Landlord, at its sole cost and
expense, must conduct a radon test performed by a licensed radon
measurement professional. This measurement is valid for a period of two
years after the date of the testing. If the professional test contracted by the
Landlord finds an elevated radon concentration, the Landlord will reduce
radon levels in the Leased Premises or the Building of which the Leased
Premises is a part, at its sole cost and expense, in accordance with
procedures set forth by the Minnesota Department of Health, by a licensed
radon mitigation professional, or permit the Tenant to terminate the lease
as specified in Section 23.4.d.(iii)below.
(iii) Following receipt of the Tenant’s radontest report, if the Landlord fails to
conduct its own testing within thirty (30) days or reduce radon to below the
USEPA Action Level within one hundred twenty (120) days, Tenant may
terminate this lease with thirty (30) days written notice to Landlord.
e. All contracted radon measurement and radon reduction work must be conducted
by a licensed radon measurement professional.
24. SIGNAGE
24.1 Tenantshall not post nor permit any signs to be placed in the Leased Premises that are
visible from the exterior of the Building, through the windows or visible from the halls or
other common areas of the Building, unless prior written approval for thesigns has been
secured from Landlord.
Council Packet Page Number 187 of 234
J2, Attachment 2
24.2Building directories, room numbers, identification and directional signs shall be provided
to the section level as it relates to Tenant’s organization. The signage shall be provided
and installed at Landlord’sexpense and shall be of a uniform design throughout the
Building as mutually agreed upon by the parties.
25. LAWS GOVERNING This Lease shall be construed and enforced in accordance with the
lawsof the State of Minnesota.
26. GOVERNMENT DATA PRACTICES ACT COMPLIANCE
26.1 Landlord must comply with the Minnesota Government Data Practices Act, Minnesota
Statutes, Chapter 13, as it applies to all data provided by Tenant in accordance with this
Lease and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by Landlord in accordance with this Lease. The civil
remedies of Minnesota Statutes, section 13.08, apply to Landlord and Tenant.
26.2 Minnesota Statutes, Chapter 13, provides that all government data is public unless
otherwise classified. If Landlord receives a request to release the data referred to in
this Section, Landlord must immediately notify Tenant and consult with Tenant as to
how Landlord should respond to the request. Landlord’s response shall comply with
applicable law, including that the response is timely. If Landlord denies access to the
data, Landlord’sresponse must reference the statutory basis upon which Landlord
relied. Landlord does not have a duty to provide public data to the public if the public
data is available from Tenant.
27. ENTIRE AGREEMENT This Lease contains all covenants and agreements between
Landlord and Tenant relating in any manner to the Rent, Tenant’s use and occupancy of the
Leased Premises, and other matters set forth in this Lease. No prior agreements or
understandings pertaining thereto shall be valid or of any force or effect and the covenants and
agreements of this Lease shall not be altered, modified or amended except in writing signed by
Landlord and Tenant.
28. HEADINGS The titles to Sections of this Lease are not a part of this Lease and shall have no
effect upon the construction or interpretation of any part hereof.
29. EXECUTION IN COUNTERPARTS The Lease may be executed in any number of
counterparts, each of which when so executed and delivered shall be deemed to be an original
and all of which counterparts of this Lease taken together shall constitute but one and the
same Lease. Delivery of an executed counterpart of this Lease by facsimile or email or a PDF
file shall be equally as effective as delivery of an original executed counterpart of this Lease.
Lease 12525 final
Page 19 of 21
Council Packet Page Number 188 of 234
J2, Attachment 2
Lease 12525 final
Page 20 of 21
30. NOTICES
30.1All notices or communications between Landlordand Tenantshall be in writing and
deemed to have been given upon the occurrence of one of the following methods of
delivery to the address noted in Section 30.2below.
a. when personally delivered to the addressee, or
b. on the second business day after sender has deposited the registered or certified
mailing with the US Postal Service, or
c. when delivered via electronic mail from Tenant to Landlord to Michael Mondor:
michael.mondor@maplewoodmn.gov (provided such delivery or attempted
delivery is confirmed), or
d. one (1)
business day after deposited with an overnight courier service.
30.2 Mailing Addresses:
Landlord: Tenant:
City of Maplewood Department of Administration
1830 County Rd B EastReal Estate and Construction Services
Maplewood MN 55109 50 Sherburne Ave, Room 309
St Paul MN 55155
Michael Mondor
michael.mondor@maplewoodmn.gov Attn: Lease Supervisor
ATTACHMENTS:
Exhibit A Leased Premises Floor Plan
Exhibit B Floor Plan Showing Walls to be Removed
Exhibit C List of Items to be Removed or Retained
Council Packet Page Number 189 of 234
J2, Attachment 2
IN WITNESS WHEREOF, the parties have set their hands on the date(s) indicated below intending to
be bound thereby.
LANDLORD: TENANT:
STATE OF MINNESOTA
CITY OF MAPLEWOOD
Landlord certifies that the appropriate person(s) have executed the
DEPARTMENT OF ADMINISTRATION
Lease on behalf of Landlord as required by applicable articles, bylaws,
COMMISSIONER
resolutions or ordinances.
By
By Real Estate and Construction Services
TitleDate
(“Effective Date”)
Date
By APPROVED:
STATE OF MINNESOTA
Title DEPARTMENT OF PUBLIC SAFETY
Date By
Title
Date
STATE ENCUMBRANCE VERIFICATION
Individual signing certifies that funds are encumbered as required by
Minn. Stat. §16A.15 and §16C.05.
By
Date
SWIFT P.O.
Contract No.
Account Code
Fund No.
Lease 12525 final
Page 21 of 21
Council Packet Page Number 190 of 234
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Council Packet Page Number 191 of 234
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Council Packet Page Number 192 of 234
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Council Packet Page Number 193 of 234
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CITY COUNCILSTAFF REPORT
Meeting Date April 8, 2024
REPORT TO:Michael Sable, City Manager
REPORT FROM: Elizabeth Hammond, Planner
PRESENTER:Danette Parr, Community Development Director
AGENDA ITEM: MSP Commercial, 1081 Highway 36 East
a.Conditional Use Permit Amendment Resolution
b.Setback Variance Resolution
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
MSP Commercial (applicant/property owner) proposes using a vacant portion of their existing
building for a new tenant operating a vehicle maintenance garage. The proposed business, Fresh’n
Up Car Care, would provide auto body restoration services. A vehicle maintenance garage is
permitted on the site with a conditional use permit; however, city code requires this type of use to
be at least 350 feet from any property the city plans for residential use. The property has an
approved conditional use permit and setback variance for the previous tenant operating a used
vehicle sales business. An amendment to the conditional use permit and setback variance is
required to proceed with having an auto body restoration business on the property.
Recommended Action:
a.Motion to approve a conditional use permit amendment resolution for the property at 1081
Highway 36 East, subject to certain conditions of approval.
b.Motion to approve a setback variance resolution for the property at 1081 Highway 36 East.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $ 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
The city deemed the applicant’s application complete on February 22, 2024. The initial 60-day
review deadline for a decision is April 22, 2024. As stated in Minnesota State Statute 15.99, the city
can take an additional 60 days, if necessary, to complete the review.
Council Packet Page Number 194 of 234
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Background:
MSP Commercial owns the multi-tenant commercial-industrial property at 1081 Highway 36 East
and requests approval to allow Fresh’n Up Car Care, a vehicle maintenance garage, to lease a
vacant portion of their building. The property has a conditional use permit and setback variance
allowing used vehicle sales for Whitaker Car Sales; however, this business no longer operates on
the property. The building has three tenants: Valve Check, Inc., Hirshfield’s, and Ascension
Physical Therapy.
The proposed tenant, Fresh’n Up Car Care, would operate in the space formerly occupied by
Whitaker Car Sales; however, where the used car sales business previously stored vehicles in the
parking lot for sale, the auto body business would operate entirely within the interior of the building.
Other than updating signage, no exterior modifications are proposed to accommodate this new
tenant. Fresh’n Up Car Care currently has three employees. It offers various auto body restoration
and repair services, including paint corrections, dent and scratch repair, headlight restoration, and
light bumper and auto body paint blending. Additional project details are outlined in the application
project and parking narrative.
Conditional Use Permit
The site has a conditional use permit (CUP), allowing for used vehicle sales. The applicant requests
to amend the CUP to allow for vehicle repair. The revision is required as the current CUP does not
address the use of vehicle repair or maintenance, only vehicle sales.
The CUP will carry over the sale of used vehicles. However, no sales are occurring or proposed on
the site currently. In the future, the applicant must submit tenant details to the city for review if there
are changes to the building's tenant mix. Staff recommends that the previous requirements under
the CUP granted in 2014 and amended in 2016 be terminated (attached for reference). The
proposed conditions better reflect the site and ownership responsibility while addressing potential
building tenants who could conduct vehicle sales or repairs in the future.
Parking
Staff requested that the applicant submit a building layout and parking narrative to facilitate
reviewing the existing and required parking stalls. Based on the mix of uses in the building, the site
is required to have 78 parking stalls overall. Some stalls are striped, but overall, the parking areas
must be re-striped and repaired. The applicant worked with a contractor to take some preliminary
measurements to restripe the lot and identified at least 60 existing stalls, some that are currently
marked, some stalls where the string is fading, and an additional 20 stalls that can be striped, for a
total of 80 parking stalls.
Based on this information, the property will exceed the required parking stalls. A final parking plan
must be submitted to staff for review before the new business can begin operating on the site. The
parking lot must be repaired and restriped as required. Should the tenant layout in the building
change or if a new use is proposed, all parking requirements must be reviewed by staff beforehand,
and requirements must be achieved. The application project and parking narratives describe the
business operation types for each building use. Accordingly, city code parking requirements are
outlined below.
Motor Vehicle Repair/Maintenance Garage
Two spaces for each service stall, one space for each employee, and one space for each business
vehicle stored on the site.
Council Packet Page Number 195 of 234
J3
Fresh’n Up Care
Manufacturing/Warehouse Establishments
One space for every 750 square feet of manufacturing floor area and one space for every 1,250
square feet of warehousing floor area.
Valve Check, Inc. & Hirshfield’s
Commercial, Office, or Recreational Building
One space for every 200 square feet of floor area.
Ascension Physical Therapy, Hirschfield’s, and Valve Check, Inc., contain small portions of
office space
Setback Variance
The property is zoned light manufacturing, and a vehicle maintenance garage is permitted with a
conditional use permit. City code requires all parts of a vehicle maintenance garage to be at least
350 feet from any property the city is planning for residential use. The existing building and site are
approximately 190 feet from the closest residential property line to the north, which is located on
Cypress Street North.
State statute allows variances to be approved when the proposal is in harmony with city goals and
policies outlined in the comprehensive plan and official controls and when practical difficulties exist.
The practical difficulty standard outlines three factors cities must consider on a variance request:
reasonableness, uniqueness, and essential character. Staff has reviewed the application and finds
the request is in harmony with city goals and policies outlined in the comprehensive plan and official
controls and meets the practical difficulties standard which must be applied. Staff findings are
described below.
1. Reasonableness – When the property owner proposes to use the property in a reasonable
manner not permitted by the zoning ordinance.
This is correct. The zoning ordinance permits a vehicle maintenance garage on the property, and
similar light manufacturing and auto-oriented businesses have historically operated on this property
and adjacent properties. While the use is permitted, city code has use-specific standards that
require the use to be 350 feet from a property planned for residential use. In this case, the property
is approximately 200 feet from a residential property.
2. Uniqueness – When the plight of the landowner is due to circumstances unique to the
property not created by the landowner.
This is correct. The existing circumstances are unique to this property and not created by the
owner. The subject property was originally constructed in 1963, and the adjacent properties to the
east and west were built soon after in the 1970s. This portion of buildings fronting Highway 36 has
historically been zoned and used for commercial and industrial uses.
The residential neighborhood to the north off Cypress Street developed afterward, beginning in
1997 and continuing in recent years. There are two exceptions on Gervais Avenue, where two were
initially built single-dwelling homes in 1953 and 1968. These properties were modified over the
years and are now zoned manufacturing and used for office and light manufacturing businesses,
similar to the buildings fronting Highway 36.
Council Packet Page Number 196 of 234
J3
3.Essential Character –When the variance, if granted, will not alter the essential character of
the locality.
This is correct. The properties are zoned to permit this use and have been used this way historically
before the adjacent residential neighborhood was developed. The proposed business would
operate entirely within the interior of the building. The previous business stored vehicles for sale
outside, so the exterior presence related to this business should be less than before. A condition on
the CUP requires all vehicles to be kept inside the building.
Timeline/Previous Actions
July 14, 2014: The city council approved a CUP for Whitaker Sports and Classic Cars, allowing
used vehicle sales on the property and a setback variance allowing for the use to be within 350 feet
of the property planned for residential use.
July 13, 2015: The city council reviewed and approved the CUP for one year.
July 25, 2016: The city council reviewed the CUP and tabled the review, requesting additional
information from the applicant.
August 22, 2016: The city council amended the CUP, allowing up to 10 vehicles to be displayed in
the front of the building.
Commission and City Council Review
Planning Commission
March 19, 2024: The Planning Commission held a public hearing and reviewed the conditional
use permit amendment and setback variance. There were no public comments during the public
hearing regarding this proposal. The planning commission unanimously approved the conditional
use permit amendment and setback variance.
City Council
April 8, 2024: The City Council will review the request and make the final determination on the
conditional use permit amendment and setback variance.
Department Comments
Fire – Jerry Novak, Fire Marshal
The property owner shall provide interior floor plan specifications and details on the type of paint
corrections and paint blending to occur, including planned paint storage on the site. The property
owner will meet the requirements of the Fire Marshal and install a paint booth and ventilation
systems as necessary.
Environmental Health – Molly Wellens, Environmental Health Offical
If required, the property owner must contact Ramsey County and obtain a hazardous waste license.
Environmental – Shann Finnwall, Environmental Panner
None
Engineering – Jon Jarosch, Assistant City Engineer
None
Council Packet Page Number 197 of 234
J3
PublicComments
Staff sent a public hearing notice and application details to the properties within 500 feet of the
subject property. No public comments were received.
Reference Information
Site Description
Site Size: 2.19 Acres
Surrounding Land Uses
North: Commercial/Industrial
South: Highway 36
East: Clinic/Office/Temporary Housing
West: Commercial/Industrial Multi-tenant Building
Planning
Existing Land Use: Commercial
Existing Zoning: Light Industrial
Attachments:
1.Conditional Use Permit Amendment Resolution
2.Setback Variance Resolution
3.Overview Map
4.Future Land Use Map
5.Zoning Map
6.Applicant Project and Parking Narratives
7.Site Plan and Floorplan
8.Existing CUP Conditions
9.Planning Commission Meeting Minutes, Dated March 19, 2024
10.PowerPoint Presentation
Council Packet Page Number 198 of 234
J3, Attachment 1
CONDITIONAL USE PERMIT AMENDMENT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 MSP Commercial (property owner) has requested to amend the Conditional Use
Permit for the property located at 1081 Highway 36 East.
1.02 The property located at 1081 Highway 36 East is legally described as:
That part of the East 350 feet of the Southwest Quarter of Section 9, Township 29,
Range 22, lying Northerly of the Northerly line of State Trunk Highway No. 36-188
and 61-1, according to the United States Government Survey thereof, Ramsey
County, Minnesota.
Abstract Property
Tax Parcel Identification: 092922310001
1.03 The conditional use permit allows used vehicle sales to operate on the property.
1.04 The property owner requests to amend the conditional use permit to allow a vehicle
maintenance garage to operate on the property.
Section 2. Standards.
2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on the
following nine standards for approval.
1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
Council Packet Page Number 199 of 234
J3, Attachment 1
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific Conditional Use Permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional use permit
request.
1. On March 19, 2024, the Planning Commission held a public hearing. City staff
published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The Planning Commission gave everyone at the
hearing a chance to speak and present written statements. The Planning
Commission recommended that the City Council approve this resolution.
2. On April 8, 2024, the City Council discussed this resolution. They considered
reports and recommendations from the planning commission and City staff.
Section 5. City Council
5.01 The City Council hereby _______ the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following conditions:
1. All previous CUP conditions, including the CUP granted on July 14, 2014, are
terminated.
2. The city council will review the permit in one year.
3. Should there be changes to the building's tenant mix, the property owner must
submit these details to the city for review. Before a new tenant operates on the
property, the owner must receive approval from the city.
4. Outdoor sales, storage, and display are prohibited on the property unless
reviewed by the city council.
Council Packet Page Number 200 of 234
J3, Attachment 1
5.There shall be no exterior storage of inoperable vehicles related to a vehicle
maintenance garage on the property or the adjacent public streets. All vehicles
waiting for repair or pick-up must be stored inside the building.
6.There shall be no exterior storage of vehicles listed for sale related to a vehicle
sales business on the property or adjacent public streets. The owner must
request an amendment to the conditional use permit for any exterior display of
vehicles for sale.
7.The owner will submit a trash enclosure plan for the property. A trash enclosure
is required around all trash containers or dumpsters on the property and shall be
100 percent opaque. The enclosure must meet city ordinance requirements. The
enclosure is required to be maintained at all times.
8.The owner will submit a parking lot striping plan to the city for review. All parking
areas will be repaired, and the appropriate size parking stalls and drive aisles
must be striped on the property. The parking lot shall be maintained at all times.
9.Should the tenant layout in the building change or if a new use is proposed, all
parking requirements must be reviewed by staff beforehand, and all parking
requirements must be achieved before a new use can operate on the property.
10.All vehicle deliveries and transport unloading shall be done on-site, not along
public streets.
11.All signs shall meet the City of Maplewood sign ordinance. The property owner
will obtain sign permits as required.
12.Before a vehicle maintenance garage can operate on the site, the property owner
shall provide interior floor plan specifications and details on the type of paint
corrections and paint blending to occur, including planned paint storage on the
site. The property owner will meet the requirements of the Fire Marshal and
install a paint booth and ventilation systems as necessary.
13.The property owner must contact Ramsey County and obtain a hazardous waste
license if required.
14.The property owner must contact the city’s licensing division and obtain any
required licenses for the businesses that operate on the property. The city will not
issue a business license until the property owner submits a trash enclosure plan
and a parking lot striping plan to staff for review.
Council Packet Page Number 201 of 234
J3, Attachment 2
SETBACK VARIANCE RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 MSP Commercial (property owner) has requested a setback variance to allow a
vehicle maintenance garage to operate on the property closer than 350 feet from a
residentially planned property.
1.02 The vehicle maintenance garage would be approximately 200 feet from a
residentially planned property.
1.03 The property located at 1081 Highway 36 is legally described as:
That part of the East 350 feet of the Southwest Quarter of Section 9, Township 29,
Range 22, lying Northerly of the Northerly line of State Trunk Highway No. 36-188
and 61-1, according to the United States Government Survey thereof, Ramsey
County, Minnesota.
Abstract Property
Tax Parcel Identification: 092922310001
Section 2. Standards.
2.01 Variance Standard. City Ordinance Section 44-13 refers to a state statute that states
a variance may be granted from the requirements of the zoning ordinance when: (1)
the variance is in harmony with the general purposes and intent of this ordinance; (2)
when the variance is consistent with the comprehensive plan; and (3) when the
applicant establishes that there are practical difficulties in complying with the
ordinance. Practical difficulties mean: (1) the proposed use is reasonable; (2) the
need for a variance is caused by circumstances unique to the property, not created
by the property owner, and not solely based on economic conditions; (3) the variance
if granted, will not alter the essential character of the locality.
Section 3. Findings.
3.01 The setback variance request meet the required standards for a variance. Staff finds:
1.That the need for a variance is caused by circumstances unique to the property,
not created by the property owner, and not solely based on economic conditions;
2.That the proposed use is reasonable; and
3.That the variance will not alter the essential character of the locality; and
4.That the need for a variance is in harmony with the general purposes and intent
of this ordinance; and
5.That the variance is consistent with the comprehensive plan.
Section 4. City Review Process
4.01 The City conducted the following review when considering the variance requests.
Council Packet Page Number 202 of 234
J3, Attachment 2
1.On March 19, 2024, the planning commission held a public hearing. The city
staff published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve this resolution.
2.On April 8, 2024, the city council discussed this resolution. They considered
reports and recommendations from the planning commission and city staff.
Section 5. City Council
5.01 The city council hereby _______ the resolution. Approval of the application is based
on the findings outlined in section 3 of this resolution.
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Hirshfields
Car Care
Fresh'N Up
(lower level)
Valve Check
Valve Check
scension PT
(lower level)
A
& Perfornance
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MINUTES
MAPLEWOOD PLANNING COMMISSION
7:00 P.M. Tuesday, March 19, 2024
City Hall, Council Chambers
1830 County Road B East
E.PUBLIC HEARING
1.MSP Commercial, 1081 Highway 36 East
a.Conditional Use Permit Amendment Resolution
b.Setback Variance Resolution
Elizabeth Hammond, Planner, gave the presentation.
ChairpersonDesaiopened the public hearing.
The following individuals addressed the commission and answered questions:
Michael Brass of Titus Commercial Real Estate
Eric Vang of Fresh’n Up Car Care
Rob Loftus of MSP 1081 LLC
Chairperson Desaiclosed the public hearing.
CommissionerDahm movedto approve a conditional use permit amendment resolution for the
property at 1081 Highway 36 East, subject to certain conditions of approval.
CONDITIONAL USEPERMIT AMENDMENT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01MSP Commercial (property owner) has requested to amend the Conditional Use Permit
for the property located at 1081 Highway 36 East.
1.02Theproperty located at 1081 Highway 36 Eastis legally described as:
Section 9, Township 29, Range 22, Ramsey County, Minnesota
Tax Parcel Identification: 092922310001
1.03The conditional use permit allows used vehicle sales to operateon the property.
1.04 The property owner requests to amend the conditional use permit to allow a vehicle
maintenance garage to operate on the property.
Section 2. Standards.
2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that
the City Council must base approval of a Conditional Use Permit on the following nine
standards for approval.
March 19, 2024
1
PlanningCommission Meeting Minutes
Council Packet Page Number 220 of 234
J3, Attachment 9
1.The use would be located, designed, maintained, constructed and operated to be in
conformity with the City’s Comprehensive Plan and Code of Ordinances.
2.The use would not change the existing or planned character of the surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5.The use would not exceed the design standards of any affected street.
6.The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7.The use would not create excessive additional costs for public facilities or services.
8.The use would maximize the preservation of and incorporate the site’s natural and
scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01The proposal meets the specific Conditional Use Permit standards.
Section 4. City Review Process
4.01The City conducted the following review when considering this conditional use permit
request.
1.On March 19, 2024, the Planning Commission held a public hearing. City staff
published a hearing notice in the Pioneer Press and sent notices to the surrounding
property owners. The Planning Commission gave everyone at the hearing a chance to
speak and present written statements. The Planning Commission recommended that
the City Councilapprovethis resolution.
2.On April 8, 2024, the City Council discussed this resolution. They considered reports
and recommendations from theplanning commission and City staff.
Section 5.City Council
5.01The City Council hereby _______ the resolution.Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following conditions:
1.All previous CUP conditions, including the CUP granted on July 14, 2014, are
terminated.
2.The city council will review the permit in one year.
March 19, 2024
2
PlanningCommission Meeting Minutes
Council Packet Page Number 221 of 234
J3, Attachment 9
3.Should there be changes to the building's tenant mix, the property owner must submit
these details to the city for review. Before a new tenant operates on the property, the
owner must receive approval from the city.
4.Outdoor sales, storage, and display are prohibited on the property unless reviewed by
the city council.
5.There shall be no exterior storage of inoperable vehicles related to a vehicle
maintenance garage on the property or the adjacent public streets.All vehicles waiting
for repair or pick-up must be stored inside the building.
6.There shall be no exterior storage of vehicles listed for sale related to a vehicle sales
business on the property or adjacent public streets. The owner must request an
amendment to the conditional use permit for any exterior display of vehicles for sale.
7.The owner will submit a trash enclosure plan for the property. A trash enclosure is
required around all trash containersor dumpsterson the property and shall be 100
percent opaque. The enclosure must meet city ordinance requirements. The enclosure
is required to be maintained at all times.
8.The owner will submit a parking lot striping plan to the city for review. All parking areas
will be repaired, and the appropriate size parking stalls and drive aisles must be
striped on the property. The parking lot shall be maintained at all times.
9.Should the tenant layout in the building change or if a new use is proposed, all parking
requirements must be reviewed by staff beforehand, and all parking requirements
must be achieved before a new use can operate on the property.
10.All vehicle deliveries and transport unloading shall be done on-site, not along public
streets.
11.All signs shall meet the City of Maplewood sign ordinance. The property owner will
obtain sign permits as required.
12.Before a vehicle maintenance garage can operate on the site, the property owner shall
provide interior floor plan specifications and details on the type of paint corrections
and paint blending to occur, including planned paint storage on the site. The property
owner will meet the requirements of the Fire Marshal and install a paint booth and
ventilation systems as necessary.
13.The property owner must contact Rasmey County and obtain a hazardous waste
license if required.
14.The property owner must contact the city’s licensing division and obtain any required
licenses for the businesses that operate on the property. The city will not issue a
business license until the property owner submits a trash enclosure plan and a parking
lot striping plan to staff for review.
Seconded by CommissionerArbuckleAyes – All
The motion passed.
March 19, 2024
3
PlanningCommission Meeting Minutes
Council Packet Page Number 222 of 234
J3, Attachment 9
CommissionerDahm moved toapprove a setback variance resolution for the property at 1081
Highway 36 East.
SETBACK VARIANCE RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01MSP Commercial (property owner) has requested a setback variance to allow a vehicle
maintenance garage to operate on the property closer than 350 feet from a residentially
planned property.
1.02Thevehicle maintenance garage would be approximately 200 feet from a residentially
planned property.
1.03The property located at 1081 Highway 36 is legally described as:
Section 9, Township 29, Range 22, Ramsey County, Minnesota
Tax Parcel Identification: 092922310001
Section 2. Standards.
2.01Variance Standard. City Ordinance Section 44-13 refers to a state statute that states a
variance may be granted from the requirements of the zoning ordinance when: (1) the
variance is in harmony with the general purposes and intent of this ordinance; (2) when
the variance is consistent with the comprehensive plan; and (3) when the applicant
establishes that there are practical difficulties in complying with the ordinance. Practical
difficulties mean: (1) the proposed use is reasonable; (2) the need for a variance is
caused by circumstances unique to the property, not created by the property owner, and
not solely based on economic conditions; (3) the variance if granted, will not alter the
essential character of the locality.
Section 3. Findings.
3.01The setback variance request meet the required standards for a variance. Staff finds:
1.That the need for a variance is caused by circumstances unique to the property, not
created by the property owner, and not solely based on economic conditions;
2.That the proposed use is reasonable; and
3.That the variance will notalter the essential character of the locality; and
4.That the need for a variance is in harmony with the general purposes and intent of this
ordinance; and
5.That the variance is consistent with the comprehensive plan.
Section 4. City Review Process
4.01The City conducted the following review when considering the variance requests.
1.On March 19, 2024, the planning commission held a public hearing. The city staff
published a hearing notice in the Pioneer Press and sent notices to the surrounding
property owners. The planning commission gave everyone at the hearing a chance to
speak and present written statements. The planning commission recommended that
the city council approvethis resolution.
March 19, 2024
4
PlanningCommission Meeting Minutes
Council Packet Page Number 223 of 234
J3, Attachment 9
2.On April 8, 2024, the city council discussed this resolution. They considered reports
and recommendations from the planning commission and city staff.
Section 5.City Council
5.01The city council hereby _______ the resolution. Approval of the application is based on
the findings outlined in section 3 of this resolution.
Seconded by CommissionerOszman Ayes – All
The motion passed.
This item will go to the city council on April 08, 2024.
March 19, 2024
5
PlanningCommission Meeting Minutes
Council Packet Page Number 224 of 234
J3, Attachment 10
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Located at 1081 Highway 36 East2.19 AcresConditional Use Permit AmendmentSetback Variance
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FreshÔnUp Car Care (tenant) would
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MSP Commercial (property owner)proposes a new business to operatein their existing multi-tenant buildingprovide auto body restorationservices within the buildingRequesting approval for:
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Council Packet Page Number 225 of 234
J3, Attachment 10
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CommercialThe proposed CUP and setback variance meet the intent of the comp planretail, services, offices, restaurants, and entertainment, and can include car dealerships, auto repair
services, manufacturing, processing, warehousing, and research and development (light manufacturing uses)
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Land Use Controls of PropertyComp Plan guides the property for commercial land use activities including:
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Council Packet Page Number 226 of 234
J3, Attachment 10
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A vehicle maintenance garage is apermitted use, with a CUPCode requires the proposed use to be350 feet from a residential property
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Light Manufacturing Zoning District¤¤Existing CUP and setback variancefor the property allowing usedvehicle sales (Whitaker Car Sales) nolonger operates on the propertyThe current CUP
and setbackvariance do not address maintenance
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Council Packet Page Number 227 of 234
J3, Attachment 10
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The building has three tenants: Valve Check, Inc., HirshfieldÔs, and Ascension Physical Therapy FreshÔnUp Car Care, would operate in the vacant space (previously Whitaker Car Sales)
however, the auto body business would operate entirely within the interior of the building
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Council Packet Page Number 228 of 234
J3, Attachment 10
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Other than updating signage, no exterior modifications are proposed toaccommodate the new tenantFreshÔnUp Car Care currently has three employees and offers various autobody restoration/repair
services, including paint corrections, dent and scratchrepair, headlight restoration, and light bumper and auto body paint blendingMajority of their business is working directly with
auto dealerships, and thevehicles are repaired inside the building, not stored outside
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Council Packet Page Number 229 of 234
J3, Attachment 10
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A final parking plan must be submitted to staff for review before the new business can begin operating on the site
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Based on the mix of uses, the site is required to have 78 parking stalls Ïpreliminary parking plan identifies 80 stalls, which would meet the requirementSome stalls are striped/ some
are not, and overall, the parking areas need to be repaired
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Council Packet Page Number 230 of 234
J3, Attachment 10
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Zoned light manufacturing Ïa vehiclemaintenance garage is permitted w/CUPCity code requires all parts of a vehiclemaintenance garage to be at least 350feet from any property the city
isplanning for residential useThe existing building is approximately190 feet from the closest residentialproperty line to the north, which islocated on Cypress Street NorthExisting
variance for site only outlinesvehicle
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Setback Variance¤¤¤¤
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Council Packet Page Number 231 of 234
J3, Attachment 10
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reasonableness, uniqueness, and essential character
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State statute allows variances to be approved when the proposal is inharmony with city goals and policies outlined in the comprehensive plan andofficial controls and when practical difficulties
existThe practical difficulty standard outlines three factors cities must consider ona variance request: Staff has reviewed the application and the request meets these requiredfindings
Ïdetailed in staff report
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Council Packet Page Number 232 of 234
J3, Attachment 10
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Planning Commission, March 19, 2024City Council, April 8, 2024
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Conditional Use Permit Amendment Resolution and Setback VarianceResolution¤¤
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Staff recommends approval of the conditional use permit amendment andsetback variance requestsStaff recommends that the previous requirements under the CUP granted in2014 and amended
in 2016 be terminated ÏThe proposed conditions betterreflect the site and ownership responsibility while addressing potentialbuilding tenants who could conduct vehicle sales or repairs
in the future
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Council Packet Page Number 233 of 234
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cMotion to approve a setback variance resolution for the
Motion to approve a conditional use permit amendment
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Raresolution for the property at 1081 Highway 36 East, subject tocertain conditions of approval.bproperty at 1081 Highway 36 East.
Council Packet Page Number 234 of 234