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Home My WebLink About2024-03-25 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 25, 2024 City Hall, Council Chambers Meeting No. 06-24 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. March 11, 2024 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Swearing-In Ceremony for Three Police Officers G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, Change Order No. 2, and Construction Contract Directive for Goodrich Park Improvements 3. Purchase of Road Salt for 2024-2025 Winter Season 4. Ramsey County Public Works to Perform 2024 Street Striping H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution for a Lawful Gambling Premises Permit for White Bear Avenue Business Association at Unison Restaurant & Banquet LLC, 1800 White Bear Avenue North 2. 2024 Maplewood Street Improvements, City Project 23-08 a. Resolution Approving Plans and Specifications and Advertising for Bids b. Resolution Ordering Preparation of Assessment Roll K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 11, 2024 City Hall, Council Chambers Meeting No. 05-24 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at7:00byMayor Abrams. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberAbsent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent Mayor Abrams welcomed new City Manager Mike Sable. City Manager Sable expressed appreciation for being back to the City of Maplewood and conveyed looking forward to working with the council and community members. D.APPROVAL OF AGENDA oved to approve the agenda as submitted. CouncilmemberLeem Seconded by CouncilmemberJuenemann Ayes – All The motion passed. E.APPROVAL OF MINUTES 1.February 26, 2024City CouncilMeeting Minutes CouncilmemberJuenemannmoved to approve the February 26, 2024 City Council Meeting Minutes assubmitted. Seconded by CouncilmemberLee Ayes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City ManagerSablegave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. March 11, 2024 City Council Meeting Minutes Council Packet Page Number 1 of 71 1 E1 2.Council Presentations None G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. CouncilmemberLeemoved toapprove agenda items G1-G9. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 1.Approval of Claims CouncilmemberLeemoved to approve the approval of claims. ACCOUNTS PAYABLE: $ 1,063,895.68 Checks # 120601 thru # 120626 dated 02/27/24 $ 186,895.71 Checks # 120627 thru # 120651 dated 03/05/24 $ 398,394.73 Disbursements via debits to checking account dated 02/19/24 thru 03/03/24 $ 1,649,186.12 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits dated $ 725,443.54 03/1/24 $ 725,443.54 Total Payroll $ 2,374,629.66 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2.Conditional Use Permit Review, Ridge Periodontics, 3033 Hazelwood Street North March 11, 2024 City Council Meeting Minutes Council Packet Page Number 2 of 71 2 E1 CouncilmemberLeemoved to approve the CUP review for Ridge Periodontics, located at 3033 Hazelwood Street North, and review again only if a problem arises or a significant change is proposed. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 3.Conditional Use Permit Review, Moose Lodge, 1832 Gervais Court East oved to approvethe CUP review for the Moose Lodge at 1832 Gervais CouncilmemberLeem Court East and review again in one year. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 4.Conditional Use Permit Review, InTech, Inc., 1055 Gervais Avenue East CouncilmemberLeemoved to approve the CUP review for InTech Inc., located at 1055 Gervais Avenue East, and review again in one year. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 5.Conditional Use Permit Review, McCarrons Water Treatment Plant, 1900 Rice Street North CouncilmemberLeemoved to approve the CUP review for McCarrons Water Treatment Plant, located at 1900 Rice Street North, and review again in one year. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 6.Conditional Use Permit Review, Scooter’s Coffee, 2228 Maplewood Drive CouncilmemberLee moved to approve the CUP review for Scooter’s Coffee, located at 2228 Maplewood Drive North, and review again only if a problem arises or a significant change is proposed. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 7.Conditional Use Permit Review, Londin Crossing, 2501 Londin Ln oved to approve the CUP review for Londin Crossing, located at 2501 CouncilmemberLeem Londin Lane, and review again in one year. March 11, 2024 City Council Meeting Minutes Council Packet Page Number 3 of 71 3 E1 Seconded by CouncilmemberJuenemannAyes – All The motion passed. 8.Conditional Use Permit Review, Xcel Energy, 1555 Century Avenue North oved to approve the CUP review for Xcel Energy, located at 1555 CouncilmemberLeem Century Avenue North, and review again in one year. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 9.Bituminous Material Purchases for 2024 Season CouncilmemberLeemoved to authorize the Street Superintendent to purchase bituminous materials in an amount up to $85,000 for the 2024 street maintenance season. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS None K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abramsadjourned the meeting at7:11p.m. . March 11, 2024 City Council Meeting Minutes Council Packet Page Number 4 of 71 4 F1a CITY COUNCIL STAFF REPORT Meeting Date March 25, 2024 REPORT TO: City Council REPORT FROM: Michael Sable, City Manager PRESENTER: Michael Sable, City Manager AGENDA ITEM: Council Calendar Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/AgreementProclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: April 8: To be determined April 22: Workshop: Update on Purple Line from Met Council Staff Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. Council Schedule for Maplewood Living through September 2024: IssueContributorDue Date Villavicencio March 16, 2024 April 2024 Lee April 14, 2024 May 2024 Abrams May 17, 2024 June 2024 Juenemann June 15, 2024 July 2024 Cave July 17, 2024 August 2024 Villavicencio August 17, 2024 September 2024 Subject to change after election filings in May, as no active candidates will be allowed to contribute. Upcoming Events: March 30: Easter Egg Hunt Hunt 1: 9:30 am Hunt 2: 10:30 am Edgerton Gym Registration is required. Children ages 3 Î 8. April 13: Spring Clean Up Day 8 am Î 1 pm Aldrich Arena Council Packet Page Number 5 of 71 F3 CITY COUNCIL STAFF REPORT Meeting Date March 25, 2024 Michael Sable, City Manager REPORT TO: REPORT FROM: Brian Bierdeman, Public Safety Director PRESENTER: Brian Bierdeman, Public Safety Director Swearing-In Ceremony for Three Police Officers Rob Anderson, Emma AGENDA ITEM: Kral and Lee Schroeder Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Maplewood Police Department has had an open hiring and recruitment process to fill multiple police officer vacancies. Police Officers Rob Anderson, Emma Kral and Lee Schroeder will be officially sworn in with the Maplewood Police Department. Recommended Action: For presentation purposes only. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment N/A Background: Officer Rob Anderson was raised in Brooklyn Park, MN. After graduating from the University of St. Thomas, he pursued multiple different career avenues and ultimately started working for the Brooklyn Park Police Department in 2008 as a patrol officer. Throughout his time at BPPD, he worked as a patrol officer, detective, school resource officer, juvenile detective and crisis negotiator. At the end of 2020, Officer Anderson left law enforcement to pursue a dream of owning his own business. Officer Anderson and his wife own and operate a small business located in Vadnais Heights. With the business running smoothly Officer Anderson decided to come back to law enforcement. Council Packet Page Number 6 of 71 F3 Officer Anderson decided to come to the Maplewood Police Department after speaking with officers who spoke of a strong, supportive administration and city staff. Officer Anderson hopes to become a field-training officer, Sergeant and work with the county crisis negotiation team. Officer Anderson spends most of his free time with his wife Erica, son Henrik, and bonus kids Madeline and Daniel. They stay active with sports, friends, family and barbecue! Officer Emma Kral is originally from Graettinger, IA, a small town in the Northwest part of the state. Officer Kral graduated from Iowa Lakes Community College in 2021 with her Associate of Arts Degree. Officer Kral then transferred to Saint MaryÓs University of Minnesota. In April of 2023, she earned her bachelorÓs degree in Criminal Justice: Law Enforcement with a minor in Social Justice and Global Diversity. While attending Saint MaryÓs, she had the opportunity to complete a summer internship and while searching for departments, her friend and softball teammate, Sophie Cave, mentioned that she should contact the Maplewood Police Department. Sophie also mentioned that her mother, City Council Member Rebecca Cave, would let her stay at their residence during her internship, something for which Officer Kral is very grateful. After her internship, Officer Kral knew the Maplewood Police Department was the perfect fit for her. She enjoyed working with the administration, staff and officers. Immediately after graduation, Officer Kral became a Community Service Officer in Maplewood. After completing skills at Hennepin Technical College and passing her MN Post Exam, she became an officer in August of 2023. For now, Officer Kral wants to ensure she successfully completes her first year of probation, but hopes to one day become a part of the Mental Health Outreach Team and recruitment committee. In Officer KralÓs time off, she enjoys attending Minnesota Lynx games, going to various concerts and spending time with friends and family. Lastly, Officer Kral wants to thank Lieutenant Michael Dugas, who has been a wonderful mentor throughout this entire process. Officer Schroeder was born in Coon Rapids and is from Stillwater, Minnesota. Officer Schroeder graduated from Minnesota State University with a BachelorÓs degree in Law Enforcement in 2014. Officer Schroeder started his law enforcement career as a Community Service Officer with the MSP Airport Police Department in 2014. In 2016, Officer Schroeder was hired as a Police Officer by the Oak Park Heights Police Dept. While at Oak Park Heights, Officer Schroeder was a field training officer, a firearms instructor, a Taser instructor, Armorer, a mobile field force operator, and a tactical SWAT operator. Officer Schroeder also obtained his certification in mobile forensics during this time. Officer Schroeder chose to come to the Maplewood Police Department for several reasons. Officer Schroeder enjoyed the diversity Maplewood offered, everything from the diverse population to the numerous opportunities offered within the department. Officer Schroeder went on a ride along, spoke with several members of patrol as well as admin, and loved how the department put family first and truly cares about the well-being of its officers. Officer Schroeder hopes to continue increasing his skills, especially in the investigation division. Officer Schroeder also hopes to assist in setting up a mobile forensic program within the Maplewood PD. In Officer SchroederÓs free time he enjoys traveling, spending time with his family, and playing with his 2-year-old son, Grayson. Attachments: None. Council Packet Page Number 7 of 71 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 8 of 71 G1 Council Packet Page Number 9 of 71 G1, Attachments Council Packet Page Number 10 of 71 G1, Attachments Council Packet Page Number 11 of 71 G1, Attachments Council Packet Page Number 12 of 71 G1, Attachments Council Packet Page Number 13 of 71 G1, Attachments Council Packet Page Number 14 of 71 G1, Attachments Council Packet Page Number 15 of 71 G1, Attachments Council Packet Page Number 16 of 71 G1, Attachments Council Packet Page Number 17 of 71 G1, Attachments Council Packet Page Number 18 of 71 G1, Attachments Council Packet Page Number 19 of 71 G1, Attachments Council Packet Page Number 20 of 71 G1, Attachments Council Packet Page Number 21 of 71 G1, Attachments Council Packet Page Number 22 of 71 G2 CITY COUNCILSTAFF REPORT Meeting Date March 25, 2024 REPORT TO:MichaelSable, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Audra Robbins, Parks and Natural Resources Manager PRESENTER:Steven Love AGENDA ITEM: Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, Change Order No. 2, and Construction Contract Directive for Goodrich Park Improvements Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City Council will consider approving two change orders to the contract with Sunram Construction, Inc. as well as a Construction Contract Directive (CCD) for the Goodrich Park Improvements Project. Recommended Action: Motion to approve resolution Directing Modification of Existing Construction Contract, Change Order No.1 & No. 2, and CCD No.1 for Goodrich Park Improvements, and authorize the City Manager to sign Change Order No. 1, No. 2 and CCD No.1 Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $58,511.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Approval of Change Order No.1 ($1,511.00) and CCD No.1 (not to exceed $57,000.00) will increase the project construction contract by up to $58,511.00 from $406,875.00 to $465,386.00. Change Order No. 2 does not affect the construction contract. The revised contract, including indirect costs, falls within the approved budget of $523,803.50. No adjustment to the approved budget is required at this time. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The updates to Goodrich Park touch on several of the City Council’s strategic initiatives by evaluating what we have, planning for the future, and improving accessibility to our facilities for the community. Council Packet Page Number 23 of 71 G2 Background The City Council previously awarded a construction contract to Sunram Construction Inc. for the Goodrich Park Improvements, in the amount of $406,875.00. The project improvements included the addition of a parking lot, lighting, drinking fountain and an accessible picnic shelter adjacent to the existing playground. During construction, it was discovered that changes needed to be made to the manhole location for sewer maintenance, as well as changes to the set up of the water connection as directed by Saint Paul Regional Water. Change Order No.1 proposes to increase the construction contract by $1,511.00 to cover costs associated with the following: Modification of sanitary sewer manhole location Revised grading and turf replacement modifications Change Order No. 2 proposes a new project completion date of on or before June 28, 2024. CCD No.1 proposes to increase the contract by up to $57,000.00 to cover the costs associated with the following: Added water service enclosure per Saint Paul Regional Water Requirements. Attachments 1.Change Order No. 1 2.Change Order No. 2 3.CCD No. 1 4.Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, No. 2, and CCD No. 1 Council Packet Page Number 24 of 71 G2, Attachment 1 CHANGE ORDER PERFORMANCE DRIVEN DESIGN LHBCORP.COM Council Packet Page Number 25 of 71 G2, Attachment 1 Council Packet Page Number 26 of 71 G2, Attachment 1 40' 10'20' SHEET NOTES LEGEND Council Packet Page Number 27 of 71 G2, Attachment 1 40' 10'20' SHEET NOTES LEGEND Council Packet Page Number 28 of 71 G2, Attachment 1 40' 10'20' ABBREVIATIONS SHEET NOTES LEGEND Council Packet Page Number 29 of 71 G2, Attachment 1 THIS SQUARE APPEARS 1/2" x 1/2"ON FULL SIZE SHEETS CLIENT:2659 EAST 7TH STREET 0201/24/2023BID0112/02/2022100% CD SETNODATEISSUED FOR0103/29/2023PR 01NODATEREVISIONCOPYRIGHT 2023 BY LHB, INC. ALL RIGHTS RESERVED.PROJECT NAME:DRAWING TITLE:DRAWN BY:CHECKED BY:PROJ. NO:DRAWING NO: CITY OF MAPLEWOOD, MN 55119 GOODRICH PARK MAPLEWOOD, MN 55109 MAPLEWOOD 1930 NORTH ST PAUL ROAD 701 Washington Ave. N, Ste 200 | Minneapolis, MN 55401 | 612.338.2029 40' CONTCONTSeed MixCONT 10'20' White Oak BOTANICAL / COMMON NAMECommon HackberrySkyline Honey LocustKentucky True NorthNorthern Pin OakBOTANICAL / COMMON NAMEBOTANICAL / COMMON NAMESee Shrub & Perennial Plan for Plantings 1 QTYQTYQTY CODECO3Celtis occidentalis2-1/2" B&BGI3Gleditsia triacanthos inermis 'Skycole' TM2-1/2" B&BGC2Gymnocladus dioicus 'UMNSynergy' TM2-1/2" B&BQA2Quercus alba2-1/2" B&BQE2Quercus ellipsoidalis2-1/2" B&BCODEDB1,906 sfDetention Basin Native Seed MixSeed MixSP4,805 sfDry Short Prairie Seed MixSeed MixTH19,117 sfTurf SeedCODEHM1,352 sfHardwood MulchMulch TREESGROUND COVERS MULCH 2 1 L102 SHRUB AND PERENNIAL PLAN SHALL MAKE THE NECESSARY ARRANGEMENTS FOR WATER. IS IN PLACE. MATERIAL PRIOR TO GROWING SEASON, RE-SETTING PLANTS AND PROPER GRADE, ANDKEEPING PLANTS IN A PLUMB POSITION.PLANTS ONCE A WEEK. IN EXTREMELY HOT, DRY WEATHER, WATER MORE OFTEN ASREQUIRED BY INDICATIONS OF HEAT STRESS SUCH AS WILTING LEAVES. CHECKMOISTURE UNDER MULCH PRIOR TO WATERING TO DETERMINE NEED. CONTRACTORREQUIREMENTS. 20.REFER TO SPECIFICATIONS FOR FULL INSPECTION, MAINTENANCE, AND WARRANTY 17.MAINTENANCE SHALL BE PROVIDED IMMEDIATELY AFTER EACH PORTION OF THE WORK18.MAINTENANCE SHALL INCLUDE WATERING, WEEDING, MULCHING, REMOVAL OF DEAD19.WATERING: MAINTAIN A WATERING SCHEDULE WHICH WILL THOROUGHLY WATER ALL MAINTENANCE AND CARE 3 WRITING BY THE LANDSCAPE ARCHITECT. THE LANDSCAPE ARCHITECT RESERVES THESTOCK", ANSI-Z60. LATEST EDITION, OF THE AMERICAN ASSOCIATION OF NURSERYMEN,ALL AREAS TO BE PLANTED TO LOOSEN COMPACTED SOILS. IDENTIFY AND PROTECTSECTION 32 9219 FOR EXECUTION PRIOR TO PLANTING. CONTACT LANDSCAPEARCHITECT IF SOILS ARE INSUFFICIENT. RIGHT TO REJECT ANY PLANTS WHICH ARE DEEMED UNSATISFACTORY.INC.COMPLETION, UNLESS OTHERWISE SPECIFIED. THE GUARANTEE SHALL COVER THEFULL COST OF REPLACEMENT INCLUDING LABOR AND PLANTS.OTHER DELETERIOUS MATERIAL, DELIVER MULCH ON DAY OF INSTALLATION. USE 2"DEPTH FOR PERENNIAL/GROUND COVER BEDS, UNLESS OTHERWISE DIRECTED. APPLYPELLET WEED PREVENTER UNDER MULCH BEDS IN SHRUB AREAS.ROOTS OF EXISTING TREES. 11.NO SUBSTITUTIONS OF PLANT MATERIAL SHALL BE ACCEPTED UNLESS APPROVED IN12.ALL PLANTING STOCK SHALL CONFORM TO THE "AMERICAN STANDARD FOR NURSERY13.ALL PLANTS SHALL BE GUARANTEED FOR ONE YEAR FROM DATE OF SUBSTANTIAL14.PROVIDE SHREDDED HARDWOOD MULCH, CLEAN AND FREE OF NOXIOUS WEEDS OR15.SOIL CORRECTION FOR TREES, SHRUBS AND TURF: DISC SOIL TO A FULL 5" DEPTH IN16.CONFIRM THAT SOILS CONFORM TO SPECIFICATION SECTION 31 2323 FOR TYPE AND PLANT MATERIALOTHER MATERIAL SOILS AND GROUND 4 ANY DISCREPANCIES. CONSTRUCTION LIMITS, TYP ANY DISCREPANCIES. OVERALL LANDSCAPE PLAN Scale: 1'=20' ALL LOCATIONS OF SURFACE AND SUB-SURFACE FEATURES BEFORE BEGINNINGTHE LANDSCAPE ARCHITECT.QUANTITIES TO COMPLETE THE WORK SHOWN ON THE PLAN. VERIFY ALL QUANTITIESSHOWN ON THE PLANT SCHEDULE.ON-SITE WILL NOT BE ALLOWED. ANY PLANT STOCK NOT PLANTED ON DAY OF DELIVERYSHALL BE HEELED IN AND WATERED UNTIL INSTALLATION. PLANTS NOT MAINTAINED INTHIS MANNER WILL BE REJECTED.ADVISE LANDSCAPE ARCHITECT OF CONTRACTOR'S EXPENSE. THE PROJECT SITE SHALL BE KEPT CLEAR OFCONSTRUCTION WASTES AND DEBRIS. 1 INSTALLATION. ADVISE LANDSCAPE ARCHITECT OF REQUIRED TO CONFORM TO THE SITE CONDITIONS. CONFIRM ANY ADJUSTMENTS WITHPLANT INSTALLATION.REMOVED FOR NEW PLANT BEDS. LONG-TERM STORAGE OF MATERIALS OR SUPPLIESHEAVY MATERIALS OVER TREE ROOTS. DO NOT DAMAGE TREE BARK OR BRANCHES.UNSTAINED. ANY DAMAGE TO EXISTING FACILITIES SHALL BE REPAIRED AT THE 4.THE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL MULCHES AND PLANTING SOIL LANDSCAPE NOTES 1.THIS DRAWING DOES NOT CONSTITUTE AN OFFICIAL SURVEY OF THE SITE. CONFIRM2.CONFIRM ALL QUANTITIES, SHAPES AND LOCATIONS OF BEDS, AND ADJUST AS3.LOCATE ALL UTILITIES. NOTIFY THE LANDSCAPE ARCHITECT OF ANY CONFLICTS WITH5.THE CONTRACTOR SHALL REMOVE FROM THE SITE ALL SOD/TURF WHICH HAS BEEN6.THE PLAN TAKES PRECEDENCE OVER THE PLANT SCHEDULE IF DISCREPANCIES EXIST.7.THE CONTRACTOR SHALL AVOID DAMAGING EXISTING TREES. DO NOT STORE OR DRIVE8.THE CONTRACTOR SHALL KEEP PAVEMENTS, FIXTURES AND BUILDINGS CLEAN AND9.PROVIDE SILT FENCE IF NECESSARY TO PROTECT STREET FROM EROSION.10.TURF SEED ALL AREAS DISTURBED BY CONSTRUCTION. REFER TO SPECIFICATIONS. GENERAL LANDSCAPE NOTES:PROTECTIONS DCBA Plot Date: 9/29/2021 4:29 PM File Path: Council Packet Page Number 30 of 71 G2, Attachment 2 Council Packet Page Number 31 of 71 G2, Attachment 3 Council Packet Page Number 32 of 71 G2, Attachment 3 Council Packet Page Number 33 of 71 G2, Attachment 3 Council Packet Page Number 34 of 71 G2, Attachment 3 Council Packet Page Number 35 of 71 G2, Attachment 3 Council Packet Page Number 36 of 71 G2, Attachment 3 Council Packet Page Number 37 of 71 G2, Attachment 3 Council Packet Page Number 38 of 71 G2, Attachment 3 Council Packet Page Number 39 of 71 G2, Attachment 3 Council Packet Page Number 40 of 71 G2, Attachment 3 Council Packet Page Number 41 of 71 G2, Attachment 3 Council Packet Page Number 42 of 71 G2, Attachment 3 Council Packet Page Number 43 of 71 G2, Attachment 3 Council Packet Page Number 44 of 71 G2, Attachment 3 Council Packet Page Number 45 of 71 G2, Attachment 3 Council Packet Page Number 46 of 71 G2, Attachment 3 Council Packet Page Number 47 of 71 G2, Attachment 3 Council Packet Page Number 48 of 71 G2, Attachment 3 Council Packet Page Number 49 of 71 G2, Attachment 3 Council Packet Page Number 50 of 71 G2, Attachment 3 Council Packet Page Number 51 of 71 G2, Attachment 3 Council Packet Page Number 52 of 71 G2, Attachment 3 Council Packet Page Number 53 of 71 G2, Attachment 3 Council Packet Page Number 54 of 71 G2, Attachment 3 Council Packet Page Number 55 of 71 G2, Attachment 3 Council Packet Page Number 56 of 71 G2, Attachment 4 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, GOODRICH PARK IMPROVEMENTS, CHANGE ORDER NO. 1, NO. 2 AND CCD NO.1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Goodrich Park Improvements, and has let a construction contract pursuant, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Goodrich Park Improvements, Change Order No. 1, No. 2 and CCD No.1, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1, No. 2, and CCD No.1 which is an increase of up to $58,511.00. The revised contract amount is $465,386.00. th Adopted by the Maplewood City Council on this 25 day of March, 2024. Council Packet Page Number 57 of 71 G3 CITY COUNCILSTAFF REPORT Meeting Date March 25, 2024 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director/City Engineer Troy Brink, Street/Storm Superintendent PRESENTER: Steven Love AGENDA ITEM: Purchase of Road Salt for 2024-2025 Winter Season Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: City Council will consider authorizing the purchase of de-icing salt under a State cooperative purchasing agreement for the 2024-2025 winter season. Recommended Action: Motion to authorize the Street Superintendent to purchase de-icing salt under a State contract for the 2024-2025 winter season in an estimated amount of $62,421.00. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $62,421.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment The use of de-icing salt is a vital part of the City’s snow and ice program and essential for vehicle safety on City streets. Background: An allocation is made in the Public Works operating budget each year for the purchase of de-icing salt for winter street maintenance. Each year the street maintenance division purchases de-icing salt under the State cooperative purchasing agreement. In order to be included in this program, the State requires the City to submit salt needs for the upcoming winter season, in March of this year. The State contract offers regular road salt and treated road salt under an 80/120 purchasing rule. The 80/120 rule requires the City to purchase 80% of the placed order and the vendor Council Packet Page Number 58 of 71 G3 guarantees to supply up to 120% of the placed order at the lockedprice. We estimate regular road salt needs to be 300 ton (estimated at $99.62, estimate based on 5% increase from last year) and treated road salt needs of 250 ton (estimated at $130.14 based on 5% increase from last year) for an estimated purchase cost of $62,421.00 for the 2024-2025 winter season. Attachments: None Council Packet Page Number 59 of 71 G4 CITY COUNCIL STAFF REPORT Meeting Date March 25, 2024 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director/City Engineer Troy Brink, Street/Storm Superintendent PRESENTER:Steven Love AGENDA ITEM: Ramsey County Public Works to Perform 2024 Street Striping Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: City Council will consider authorizing Ramsey County Public Works to perform pavement striping for the City of Maplewood. Recommended Action: Motion to authorize Ramsey County Public Works to perform City pavement striping needs, in an amount estimated at $30,000. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $30,000.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment Pavement striping of City maintained streets is essential to the safety of vehicular and pedestrian traffic. Background: An allocation is made in the Public Works operating budget each year for the purchase of street striping services. It is anticipated that the cost for striping services will be $30,000 in 2024. Maplewood has received Ramsey County’s annual notification for 2024 street striping request. Each year staff evaluates existing striping conditions, any upcoming projects, and all planned maintenance operations. Typically, 50% of the striping throughout the City is repainted by the County each year. Staff recommends to do the same for 2024. Attachments: None Council Packet Page Number 60 of 71 J1 CITY COUNCILSTAFF REPORT Meeting Date March 25, 2024 REPORT TO: Michael Sable, City Manager REPORT FROM: Andrea Sindt, City Clerk Christine Evans, Deputy City Clerk PRESENTER:Andrea Sindt, City Clerk AGENDA ITEM:Resolution for a Lawful Gambling Premises Permit for White Bear Avenue Business Associationat Unison Restaurant & Banquet LLC, 1800 White Bear Avenue North Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: A request for a Lawful Gambling Premises permit has been submitted by White Bear Avenue Business Association.Approval of the request would allow lawful gambling activity (pull-tabs, bar bingo, tip-boards and paddlewheel) to be conducted at Unison Restaurant & Banquet LLC, 1800 White Bear Avenue North, on an ongoing basis. Recommended Action: Motion to approve the resolution for a lawful gambling premises permit for White Bear Avenue Business Associationto conduct gambling activities atUnison Restaurant & Banquet LLC, 1800 White Bear Avenue North. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of ReservesOther: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment Approval and issuance of a Premises permit is done by the Minnesota Gambling Control Board; however, before the Board will review an application, city council approval of the activity is required per MN §349.213 subd. 2. Council Packet Page Number 61 of 71 J1 Background: the north east neighborhoods of St. Paul and the eastern portion of Maplewood. The White Bear Avenue Business Association has formed a coalition of civic, public and private resources. Members come from businesses and organizations through the area that surrounds White Bear Avenue. The Business Associationoversees and regulates the charitable gambling proceedsand incorporates themback into the neighborhood. Since being licensed in 1995 for charitable gambling, the Association has grown strong and has established its success to serve the people.The organization currently conducts lawful gambling at The Cherry Pit, 735White Bear Avenue in St Paul. For the purposes of this application, a background investigation has been conducted on the anager: Kelly Ellsworth. Attachments: 1.Resolution for a Lawful Gambling PremisesPermit Council Packet Page Number 62 of 71 J1, Attachment 1 RESOLUTION ______ LAWFUL GAMBLING PREMISESPERMIT FORWHITE BEAR AVENUE BUSINESS ASSOCIATIONATUNISON RESTAURANT & BANQUET LLC. WHEREAS, White Bear Business Associationhas submitted an application to the City of Maplewood requesting City approval of a Lawful Gambling Premises permit application, to be used atUnison Restaurant & Banquet LLC, 1800White Bear Avenue North, Maplewood, MN; premises permit; BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that thepremisespermit for lawful gambling is approved for White Bear Business Associationto conduct gambling activities atUnison Restaurant & Banquet LLC, 1800 White Bear Avenue North, Maplewood, MN. FURTHERMORE, that the Maplewood City Council requests thatthe Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, MN, be forwarded to the Gambling Control Boardfor their approval. Council Packet Page Number 63 of 71 J2 CITY COUNCILSTAFF REPORT Meeting Date March 25, 2024 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer PRESENTER: Steven Love AGENDA ITEM: 2024 Maplewood Street Improvements, City Project 23-08 a.Resolution Approving Plans and Specifications and Advertising For Bids b.Resolution Ordering Preparation Of Assessment Roll Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Engineering Department prepares plans and specifications prior to advertising the project for bids. The plans and specifications are essential to ensuring the project is constructed to current standards, meets the needs of area residents, receives reasonable bids, and the project is constructed in a timely manner. The City Council will consider approving the plans and specifications and advertising for bids for the 2024 Maplewood Street Improvements, City Project 23-08. Final plans and specifications are complete and ready to be advertised for bids. The bid opening is tentatively proposed for 10:00 a.m. on April 24, 2024. The City Council will also consider ordering the preparation of the assessment roll for the 2024 Maplewood Street Improvements, City Project 23-08. The assessment hearing is proposed to be held in September of 2024. Recommended Action: a.Motion to approve the attached resolution approving plans and specifications and advertising bids for the 2024 Maplewood Street Improvements, City Project 23-08. b.Motion to approve the attached resolution ordering preparation of assessment roll for the 2024 Maplewood Street Improvements, City Project 23-08. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $10,878,200 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The proposed funding plan includes a combination of Special Benefit Assessments, the Street Revitalization Fund, the Environmental Utility Fund, the Sanitary Sewer Fund, St. Paul Regional Water Services, G.O. Improvement Bonds, Ramsey-Washington Metro Watershed District, and the W.A.C. Fund. Council Packet Page Number 64 of 71 J2 Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The streets proposed for reconstruction under this project represent an important part of the City’s infrastructure, serving as a connection to and from residential properties, businesses and other points of interest. The City streets and utilities included in the project have deteriorated beyond the point of regular annual maintenance and are in need of replacement. The project will be constructed utilizing environmentally sound practices such as pavement reclamation, reducing impervious surfaces where possible, installing water-quality features such as rain gardens, and using recycled asphalt in the pavement. Background: The City streets included in the 2024 Maplewood Street Improvements total approximately 4.30 miles in length. The project includes two areas; the East Shore Drive area and the Cypress- Maplewood Drive area. The East Shore Drive area is generally bounded by Frost Avenue to the north, Lake Phalen to the west, Larpenteur Avenue to the south, and Birmingham Street to the east. The Cypress-Maplewood Drive area is generally bounded by Beam Avenue to the north, Keller Parkway to the west, Gervais Avenue to the south, and Hazelwood Avenue to the east. This project is a part of the 2024 – 2028 Maplewood Capital Improvement Plan (CIP). If the project moves forward through the approval process and the City Council awards a construction contract, construction would begin in June of 2024. The existing street pavement and aging utility infrastructure on the project streets present an ongoing maintenance problem for the City of Maplewood Street and Utility Departments. Of the infrastructure elements the City maintains, the bulk of the maintenance activities consist of patching the roadway, crack sealing, filling potholes, and maintaining the aging utility infrastructure. The condition of the existing street also represents a decreased level of service for the residents of Maplewood, with the City receiving complaints from area residents about substandard street conditions. The project streets have a combined average PCI rating of 32/100. The PCI rating is based on a visual survey of the pavement and is a number between 0 and 100, with 0 being the worst possible pavement condition and 100 being the best possible pavement condition (i.e. a new road). This project would include the following improvements: Pavement Rehabilitation Type Improvement Streets: Full depth reclamation (essentially grinding and mixing) of existing pavement and underlying aggregate base Removal of excess reclaim material to accommodate new pavement section Full replacement of asphalt pavement section Spot replacement of severely deteriorated concrete curb and gutter Roadway subgrade soil corrections as necessary Upgrade of existing pedestrian features to ADA compliance Saw & seal of control joints for the new bituminous pavement Replacement of outdated utility surface castings/lids and failing structures Installation of sacrificial anodes on existing water mains Restoration of driveways, turf and landscape features impacted by the project Council Packet Page Number 65 of 71 J2 Full Reconstruction Type Improvement Streets: Full removal of existing pavement and underlying aggregate base Full replacement of asphalt pavement section Construction of all new concrete curb and gutter Subgrade soil corrections based on soil boring data Improvements to the existing pedestrian features Saw & seal of control joints for the new bituminous pavement Installation on sacrificial anodes on proposed and existing water mains Utility improvements to include the installation of new storm sewer structures and piping, replacement of cast iron water main, and replacement of select sanitary sewer services Water quality improvements to include residential rain water gardens, infiltration basins, or underground infiltration basins where feasible Restoration of driveways, turf and landscape features impacted by the project Additional Improvements: Sanitary sewer lining of deteriorating mains throughout the City Fog seal pavement of a past project area streets In 2022, the City of Maplewood Sanitary Sewer Department performed televising and manhole inspections of the sewer system within the project streets. Based on the results of the reports, staff are recommending repairs to select sewer services which have had a history of root infiltration. The majority of these services are located in the East Shore Drive area of the project. Staff also recommend upgrading existing surface castings to the current standard and replacing failing manhole adjustment rings as needed. Saint Paul Regional Water Services (SPRWS) has identified approximately 2,600-feet of cast iron water main which needs to be removed and replaced as a part of the project. The water main work would be done under the project contract, with the costs associated with this work being reimbursed to the City by SPRWS. SPRWS is also recommending sacrificial anodes be installed on all new water mains and existing water mains in the Cypress-Maplewood Drive area of the project. Sacrificial anodes improve corrosion resistance and break susceptibility of the water mains they are attached to. Some project streets lack an adequate storm sewer system, while others have an effective system currently in place. Depending on the project street, installation of new storm sewer piping and structures may be needed or repairs to the existing system may be needed. On streets with new storm sewer systems proposed, water quality and rate control improvements will be implemented where possible. Based on the existing conditions, staff are recommending the East Shore Drive area storm sewer system be expanded and replaced as necessary. The Cypress-Maplewood Drive area has an adequate storm sewer system in place, staff recommend only replacing failing structures and pipes as necessary. Assessments An independent appraisal firm has been hired to provide an opinion of special benefit received by properties within the project area. This information will ultimately be utilized to determine the special benefit assessment amounts for the project area. The rates established in the City’s Special Assessment Policy were utilized at this time to generate a pending assessment roll. Council Packet Page Number 66 of 71 J2 Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an equal “unit” basis. However, per Minnesota State Statute 429, the assessment amount cannot be greater than the benefit received by the property from the type(s) improvement. Ultimately the special benefit appraisal report will determine the final assessment amounts for the properties proposed to be assessed as a part of the project. For the purposes of this report and establishing a project financing plan, the preliminary assessment rate(s) are as follows. Residential o Full Reconstruction Rate, Single Family Unit = $6,600/Unit o Partial Reconstruction Rate, Single Family Unit = $4,950/Unit o Pavement Rehabilitation Rate, Single Family Unit = $3,450/Unit o Pavement Rehabilitation Rate, Duplex Rate = $1,955/Unit Commercial/Multi-Family o Pavement Rehabilitation Rate = $69.00/Front-Foot The assessment hearing is currently proposed to be held in September of 2024. Estimated Project Cost The total estimated project cost is $10,878,200 and is outlined below. Estimated Project Cost Summary Proposed Improvements Total Amount % of Total Street Improvements$6,458,000 59% Drainage Improvements $2,820,000 26% Sanitary Sewer Improvements $430,000 4% Water System Improvements $1,170,200 11% Total Estimated Project Cost: $10,878,200 100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. Project Funding Plan The improvements are proposed to be financed through a combination of Environmental Utility Fund, G.O. Improvement Bonds, Sanitary Sewer Fund, Special Benefit Assessments, Saint Paul Regional Water, Ramsey-Washington Metro Watershed District, and the W.A.C. Fund. An update to the financing plan will be provided after the special benefits appraisal is received. Estimated Project Cost Recovery Funding Source Total Amount % of Total General Obligation (G.O.) Improvement Bonds $4,759,300 43% Street Revitalization Fund $658,100 6% Environmental Utility Fund $2,156,000 20% Ramsey-Washington Metro Watershed District $125,000 1% Sanitary Sewer Fund $430,000 4% Water Area Fund (WAC) $83,400 1% St. Paul Regional Water Services $1,086,800 10% Special Benefit Assessments $1,579,600 15% Total Estimated Project Funding: $10,878,200 100% Council Packet Page Number 67 of 71 J2 The total estimated project cost is roughly $58,000 higher than the approved CIP. This is due to higher than anticipated water main replacement costs and drainage improvement costs at the feasibility level versus the CIP. These additional costs will be covered by contributions from Saint Paul Regional Water Services and the Ramsey-Washington Metro Watershed District. Overall bonding levels are estimated to be roughly $34,000 less than the CIP estimate. The estimated project costs and the preliminary project funding plan have been reviewed by the Finance Director. Project Schedule The following is a tentative schedule for City Project 23-08 should it be determined to proceed with the project: Project Milestone Date Order Preparation of Feasibility Study 7/24/2023 Neighborhood Meeting #1 (Maplewood Drive-Cypress Area only)12/13/2023 Neighborhood Meeting #1 (East Shore Drive Area only)12/14/2023 City Council Meeting | Accept Feasibility Study, Order Public Hearing, 1/22/2024 Authorize Preparation of Plans & Specifications Neighborhood Meeting #2 (East Shore Drive Area & Maplewood Drive-2/7/2024 Cypress Area) City Council Meeting | Public Hearing & Order Improvement 2/12/2024 City Council Meeting | Approve Plans and Specifications, Authorize 3/25/2024 Advertisement for Bids, Authorize Preparation of Assessment Roll Bid Opening 4/24/2024 City Council Meeting | Award Contract 5/13/2024 Neighborhood Meeting #3 (East Shore Drive Area only)May 2024 Neighborhood Meeting #3 (Maplewood Drive-Cypress Area only)May 2024 Begin Construction June 2024 City Council Meeting | Accept Assessment Roll & Order Assessment 8/12/2024 Hearings Neighborhood Meeting #4 (East Shore Drive Area & Maplewood Drive-9/4/2024 Cypress Area) City Council Meeting | Assessment Hearing and Adopt Assessment Roll 9/9/2024 Complete Construction November 2024 Assessments Certified to Ramsey CountyNovember 2024 Attachments: 1. Resolution Approving Plans and Specifications and Advertising for Bids 2. Resolution Authorizing Preparation of Assessment Roll 3. Project Location Map Council Packet Page Number 68 of 71 J2, Attachment 1 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS th , 2024, WHEREAS, pursuant to a resolution of the City Council adopted January 11 fixed a date for a Council hearing on the proposed street improvements for the 2024 Maplewood Street Improvements, City Project 23-08. th AND WHEREAS, pursuant to resolution passed by the City Council on February 12, 2024, plans and specifications for the 2024 Maplewood Street Improvements, City Project 23- 08, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened electronically via th day of April, 2024. Bids shall be QuestCDN and considered at 10:00 a.m. on the 24 accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the th , 2024. regular City Council meeting of May 13 th Approved this 25 day of March 2024. Council Packet Page Number 69 of 71 J2, Attachment 2 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the 2024 Maplewood Street Improvements, City Project 23-08. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. th Approved this 25 day of March 2024. Council Packet Page Number 70 of 71 J2, Attachment 3 Council Packet Page Number 71 of 71