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Home My WebLink About2024-01-22 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 22, 2024 City Hall, Council Chambers Meeting No. 02-24 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:07 p.m. by Mayor Abrams. Mayor Abrams attended the ribbon-cutting for the short stay observation unit at St. Johns Hospital and gave an update on the future groundbreaking of the St. Johns expansion. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA Mayor Abrams pulled agenda item G8 from the agenda. Agenda item G9 was highlighted. Councilmember Cave moved to approve the agenda as amended. Seconded by Councilmember Lee Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. January 8, 2024 City Council Workshop Meeting Minutes Councilmember Juenemann moved to approve the January 8, 2024 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – Mayor Abrams Councilmember Cave Councilmember Juenemann Councilmember Villavicencio Abstain – Councilmember Lee The motion passed. January 22, 2024 City Council Meeting Minutes 1 2. January 8, 2024 City Council Meeting Minutes Councilmember Cave moved to approve the January 8, 2024 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – Mayor Abrams Councilmember Cave Councilmember Juenemann Councilmember Villavicencio Abstain – Councilmember Lee The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations None G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G9 was highlighted. Agenda item G8 and G9 were removed. Councilmember Cave moved to approve agenda items G1-G7 & G10-G11. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 247,504.50 Checks # 120409 thru # 120418 dated 01/09/24 $ 227,891.86 Checks # 120419 thru # 120451 dated 01/16/24 January 22, 2024 City Council Meeting Minutes 2 $ 409,709.32 Disbursements via debits to checking account dated 01/01/24 thru 01/14/24 $ 885,105.68 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits $ 714,990.36 dated 01/05/24 $ 714,990.36 Total Payroll $ 1,600,096.04 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Local Lawful Gambling Permit for Knights of Columbus #4374, 1695 Kennard Street Councilmember Cave moved to approve the Local Lawful Gambling permit for Knights of Columbus #4374 for their event on March 23, 2024. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Resolution for Reduction of Retainage on Existing Construction Contract, Woodlynn-Southlawn Area Street Improvements, City Project 22-17 Councilmember Cave moved to approve the resolution for reduction of retainage on existing construction contract for the Woodlynn-Southlawn Area Street Improvements, City Project 22-17. Resolution 24-01-2277 REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT WOODLYNN-SOUTHLAWN AREA STREET IMPROVEMENTS, CITY PROJECT 22-17 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 22-17, Woodlynn-Southlawn Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, T.A. Schifsky & Sons Inc., has completed the majority of the project construction contract work, with only minor items remaining. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: January 22, 2024 City Council Meeting Minutes 3 1. A reduction in retainage on the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5.0% to 2.0% Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Resolution for Reduction of Retainage on Existing Construction Contract, Myrtle- Sterling Area Street Improvements, City Project 22-16 Councilmember Cave moved to approve the resolution for reduction of retainage on existing construction contract for the Myrtle-Sterling Area Street Improvements, City Project 22-16. Resolution 24-01-2278 REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT MYRTLE-STERLING AREA STREET IMPROVEMENTS, CITY PROJECT 22-16 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 22-16, Myrtle-Sterling Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, Bituminous Roadways, Inc., has completed the majority of the project construction contract work, with only minor items remaining. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. A reduction in retainage on the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5.0% to 2.5% Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. 2024 Ramsey County SCORE Agreement Councilmember Cave moved to approve the 2024 SCORE Grant Agreement, with Ramsey County and direct the Mayor and City Manager to sign the agreement. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Purchase of Equipment to Buildout One ¾ Ton Truck Councilmember Cave moved to approve the purchase of equipment to buildout one Public Works 3/4 ton truck and direct the Mayor and City Manager to enter into a contract for the purchase under MN State Contract #224099 with Crysteel Truck Equipment for $47,681.00, and EATI Technologies Inc for $841.58 for the total purchase cost of $48,522.58. January 22, 2024 City Council Meeting Minutes 4 Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Drug Paraphernalia and Hypodermic Needles and Syringes a. Ordinance Amending Chapter 24 b. Resolution Authorizing Publication by Title and Summary (4 Votes) Councilmember Cave moved to adopt the ordinance amending sections 24-206 through 24- 211 of the Maplewood city code regarding the use and possession of drug paraphernalia and hypodermic needles and syringes. Ordinance 1046 AN ORDINANCE AMENDING CHAPTER 24 OF THE MAPLEWOOD CITY CODE PERTAINING TO THE POSSESSION OF HYPODERMIC SYRINGES AND NEEDLES AND THE USE OR POSSESSION OF DRUG PARAPHERNALIA THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAINS AS FOLLOWS: Section I. Chapter 24, Article VI, Division 3 – Drugs. of the Maplewood city code is amended in its entirety to read as follows: 1 DIVISION 3. DRUGS Sec. 24-206. Drug and controlled substances statutes adopted by reference. Minn. Stats. §§ 152.01—152.20, relating to drugs and controlled substances are hereby adopted by reference by the city and are incorporated into and made a part of this Code as completely as if set out in full. State law reference(s)—Authority of city to adopt state statutes by reference, Minn. Stats. § 471.62; prohibited drugs, Minn. Stats. ch. 152. Sec. 24-207. Possession of drug paraphernalia. No person shall possess drug paraphernalia or devices used for the consumption of illegal controlled substances as those terms are defined in Minn. Stats., section 152.01 State law reference(s)— Definitions, Minn. Stats. § 152.01. Sec. 24-208. Violations of article. Any possession, sale, distribution, prescribing, administration, dispensing or use of controlled substances, as defined in state law, , contrary to this article, is hereby declared to be dangerous to the public health, a menace to the public welfare and a penal offense punishable as provided in section 1-15. Sec. 24-209. Abuse of toxic substances. Minn. Stats., section 609.684 is hereby adopted by reference by the city and is incorporated into and made a part of this code as completely as if set out in full. January 22, 2024 City Council Meeting Minutes 5 Secs. 24-210—24-240. Reserved. Section II. Effective upon adoption and publication. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Cave moved to approve the resolution authorizing publication by title and summary. Resolution 24-01-2279 RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 1046 BY TITLE AND SUMMARY WHEREAS, the city council of the city of Maplewood has adopted Ordinance No. 1046, an ordinance amending Chapter 24, Article VI, Division 3-Drugs of the city code; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is three pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood that the city clerk shall cause the following summary of Ordinance No.1046 to be published in the city’s official newspaper in lieu of the entire ordinance: Public Notice On January 22, 2024, the city council of the city of Maplewood adopted Ordinance No. 1046, an ordinance amending Chapter 24, Article VI, Division 3 of the city code regarding prohibited drugs and controlled substances. The 2023 Minnesota legislature amended state statutes by repealing or modifying certain provisions regarding the use and possession of drug paraphernalia, hypodermic needles and syringes. The city code has been amended to avoid conflicts with state law. This public notice is intended only to summarize the ordinance. The full text of the ordinance is available for inspection at Maplewood city hall during regular business hours and has been posted to the city’s website. This ordinance will be effective upon publication. BE IT FURTHER RESOLVED by the city council of the city of Maplewood that the city clerk keep a copy of the ordinance in her office at city hall for public inspection. Seconded by Councilmember Juenemann Ayes – All The motion passed. 8. Employment Agreement between the City of Maplewood and City Manager Michael Sable January 22, 2024 City Council Meeting Minutes 6 Agenda item was removed. 9. 2024 Pay Equity Report Agenda item was removed. 10. Madden Galanter Hansen, LLP Consulting Services Agreement for 2024 Councilmember Cave moved to approve the Consulting Services Agreement between the City of Maplewood and Madden Galanter Hansen, LLP and authorize the Mayor and City Manager to execute the contract on behalf of the city. Seconded by Councilmember Juenemann Ayes – All The motion passed. 11. Purchase of Powerload Stretcher Loading System for Ambulances Councilmember Cave moved to approve the purchase of six Powerload stretcher loading systems for department ambulances. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing for 2024 Maplewood Street Improvements, City Project 23-08 Public Works Director Love gave the presentation. Councilmember Juenemann moved to approve the Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at 7:00 p.m. on February 12, 2024 for the 2024 Maplewood Street Improvements, City Project 23-08. Resolution 24-01-22 ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING January 22, 2024 City Council Meeting Minutes 7 WHEREAS, pursuant to a resolution of the council adopted July 24th, 2023, a report has been prepared by the City Engineering Division with reference to the improvement of the Maplewood 2024 Street Improvements, City Project 23-08, and this report was received by the council on January 22nd, 2024. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the 2024 Maplewood Street Improvements, City Project 23-08 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total project cost of $10,878,200. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $10,878,200 shall be established. The proposed financing plan is as follows: Funding Source Total Amount % of Total General Obligation (G.O.) Improvement Bonds $4,759,300 43% Street Revitalization Fund $658,100 6% Environmental Utility Fund $2,156,000 20% Ramsey-Washington Metro Watershed District $125,000 1% Sanitary Sewer Fund $430,000 4% Water Area Fund (WAC) $83,400 1% St. Paul Regional Water Services (SPRWS) $1,086,800 10% Special Benefit Assessment $1,579,600 15% Total Estimated Project Funding: $10,878,200 100% 4. A public hearing shall be held on such proposed improvement on the 12 th day of February, 2024 at 7:00 PM. The City Clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Villavicencio Ayes – All The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:37 p.m. January 22, 2024 City Council Meeting Minutes 8 Andrea Sindt, City Clerk January 22, 2024 City Council Meeting Minutes 9