HomeMy WebLinkAbout2024-02-12 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 12, 2024
City Hall, Council Chambers
Meeting No. 03-24
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. January 22, 2023 City Council Workshop Meeting Minutes
2. January 22, 2023 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
3. Strategic Plan Update for Fourth Quarter of 2023
4. Resolution of Appreciation for Retiring City Manager Melinda Coleman
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Local Lawful Gambling Permit for Ride for Wishes, 2029 Woodlynn Avenue
3. Purchase of Fire Station Alerting Equipment for the South Fire Station
4. MN BCA Violent Crime Reduction Unit (VCRU) Joint Powers Agreement
5. Employment Agreement between the City of Maplewood and City Manager Michael Sable
6. Resolution Approving 2024 Pay Rates for Temporary/Seasonal and Casual Part-Time
Employees
7. 2024 Master Group Contract for Medica Insurance Company
8. Resolution of Support for Tubman to Allow City As Fiscal Agent for State Bonding Proposal
9. Payment for CentralSquare Yearly Maintenance Support
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the
Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing
the council. At the podium please state your name and address clearly for the record. All
comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff,
as appropriate, to answer questions or respond to comments.
1. 2024 Maplewood Street Improvements, City Project 23-08
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement after Public Hearing (4 Votes)
I.UNFINISHED BUSINESS
1. Saint Paul Educational Foundation Communications Monopole, 1210 Sterling Street South
a. Conditional Use Permit and Variances Resolution
b. Design Review Resolution
J. NEW BUSINESS
1. Woodland Hills Church, 1740 Van Dyke Street
a. Conditional Use Permit Amendment Resolution
b. Design Review Resolution
2. Resolution Ordering the Abatement of Hazardous Building and Public Nuisance Conditions
at 1830 Howard Street North
K. AWARD OF BIDS
None
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request.
The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000
to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for
availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -
elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be
heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings,
it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst
each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or
others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
E1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
6:30 P.M. Monday,January22, 2024
City Hall, Council Chambers
A.CALL TO ORDER
A meeting of the City Council was heldin the City Hall Council Chambers and was called to
order at6:30 p.m.by Mayor Abrams.
B.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Chonburi Lee, CouncilmemberPresent
Nikki Villavicencio, CouncilmemberPresent
C.APPROVAL OF AGENDA
CouncilmemberCavemoved toapprove the agenda as submitted.
Seconded by CouncilmemberJuenemann Ayes– All
The motion passed.
D.UNFINISHED BUSINESS
None
E.NEW BUSINESS
1.Maplewood Mall - FormerSears Building Discussion
Community Development Director Parr introduced the item. Toua Xiong, owner of
Hmongtown Marketplace, addressed council and sharedthe development vison. Greg
Elsner, Architect with Shelter Architecture, gave the presentation.
No action required
D.ADJOURNMENT
Mayor Abramsadjourned the meetingat6:56p.m.
January 22, 2024
Council Manager Workshop Minutes
1
Council Packet Page Number 1 of 259
E2
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, January 22, 2024
City Hall, Council Chambers
Meeting No. 02-24
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambersand was called to
order at7:07p.m. byMayor Abrams.
Mayor Abrams attended the ribbon-cutting forthe short stay observation unitat St. Johns
Hospital and gave an update on the future groundbreaking of the St. Johns expansion.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Chonburi Lee, CouncilmemberPresent
Nikki Villavicencio, CouncilmemberPresent
D.APPROVAL OF AGENDA
Mayor Abrams pulled agenda item G8 from the agenda.
Agenda item G9 was highlighted.
CouncilmemberCavemoved to approve the agenda as amended.
Seconded by CouncilmemberLeeAyes – All
The motion passed.
E.APPROVAL OF MINUTES
1.January 8, 2024City CouncilWorkshopMeeting Minutes
CouncilmemberJuenemannmoved to approve the January 8, 2024 City Council Workshop
MeetingMinutes assubmitted.
Seconded by CouncilmemberCave Ayes – Mayor Abrams
Councilmember Cave
Councilmember Juenemann
Councilmember Villavicencio
Abstain – Councilmember Lee
The motion passed.
January 22, 2024
City Council Meeting Minutes
Council Packet Page Number 2 of 259
1
E2
2.January 8, 2024 City CouncilMeeting Minutes
CouncilmemberCavemoved to approve the January 8, 2024 City Council MeetingMinutes
assubmitted.
Seconded by Councilmember Juenemann Ayes – Mayor Abrams
Councilmember Cave
Councilmember Juenemann
Councilmember Villavicencio
Abstain – Councilmember Lee
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
City ManagerColemangave an update to the council calendar and reviewed other topics of
concern or interest requested by councilmembers.
2.Council Presentations
None
G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be
held until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
Agenda item G9 was highlighted.
Agenda item G8 and G9 were removed.
CouncilmemberCavemoved to approve agenda items G1-G7 & G10-G11.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
1.Approval of Claims
CouncilmemberCavemoved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 247,504.50 Checks # 120409 thru # 120418
dated 01/09/24
$ 227,891.86 Checks # 120419 thru # 120451
dated 01/16/24
January 22, 2024
City Council Meeting Minutes
Council Packet Page Number 3 of 259
2
E2
$ 409,709.32 Disbursements via debits to checking account
dated 01/01/24 thru 01/14/24
$ 885,105.68 Total Accounts Payable
PAYROLL
Payroll Checks and Direct Deposits
$ 714,990.36 dated 01/05/24
$ 714,990.36 Total Payroll
$ 1,600,096.04 GRAND TOTAL
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
2.Local Lawful Gambling Permit for Knights of Columbus #4374, 1695 Kennard
Street
CouncilmemberCavemoved to approve the Local Lawful Gambling permit for Knights of
Columbus #4374 for their event on March 23, 2024.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
3.Resolution for Reduction of Retainage on Existing Construction Contract,
Woodlynn-Southlawn Area Street Improvements, City Project 22-17
CouncilmemberCavemoved to approvethe resolution for reduction of retainage on existing
construction contract for the Woodlynn-Southlawn Area Street Improvements, City Project
22-17.
Resolution 24-01-2277
REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT
WOODLYNN-SOUTHLAWN AREA STREET IMPROVEMENTS, CITY PROJECT 22-17
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Improvement Project 22-17, Woodlynn-Southlawn Area Street Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the contractor, T.A. Schifsky & Sons Inc., has completed the majority of
the project construction contract work, with only minor items remaining.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
January 22, 2024
City Council Meeting Minutes
Council Packet Page Number 4 of 259
3
E2
1.A reduction in retainage on the construction contract is hereby authorized to be
reduced, at the discretion of the City Engineer, from 5.0% to 2.0%
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
4.Resolutionfor Reduction of Retainage on Existing Construction Contract, Myrtle-
Sterling Area Street Improvements, City Project 22-16
CouncilmemberCavemoved to approve the resolution for reduction of retainage on existing
construction contract for the Myrtle-Sterling Area Street Improvements, City Project 22-16.
Resolution 24-01-2278
REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT
MYRTLE-STERLING AREA STREET IMPROVEMENTS, CITY PROJECT 22-16
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
ImprovementProject 22-16, Myrtle-Sterling Area Street Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the contractor, Bituminous Roadways, Inc., has completed the majority of
the project construction contract work, with only minor items remaining.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1.A reduction in retainage on the construction contract is hereby authorized to be
reduced, at the discretion of the City Engineer, from 5.0% to 2.5%
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
5.2024 Ramsey County SCORE Agreement
CouncilmemberCavemoved to approve the 2024 SCORE Grant Agreement, with Ramsey
County and direct the Mayor and City Manager to sign the agreement. Minor revisions as
approved by the City Attorney are authorized as needed.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
6.Purchaseof Equipment to Buildout One ¾ Ton Truck
CouncilmemberCavemoved to approve the purchase of equipment to buildout one Public
Works 3/4 ton truck and direct the Mayor and City Manager to enter into a contract for the
purchase under MN State Contract #224099 with Crysteel Truck Equipment for $47,681.00,
and EATI Technologies Inc for $841.58 for the total purchase cost of $48,522.58.
January 22, 2024
City Council Meeting Minutes
Council Packet Page Number 5 of 259
4
E2
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
7.Drug Paraphernalia and Hypodermic Needles and Syringes
a.Ordinance Amending Chapter 24
b.Resolution Authorizing Publication by Title and Summary (4 Votes)
CouncilmemberCavemoved to adopt the ordinance amending sections 24-206 through 24-
211 of the Maplewood city code regarding the use and possession of drug paraphernalia and
hypodermic needles and syringes.
Ordinance1046
AN ORDINANCE AMENDING CHAPTER 24 OF THE MAPLEWOOD CITY CODE
PERTAINING TO THE POSSESSION OF HYPODERMIC SYRINGES AND NEEDLES AND
THE USE OR POSSESSION OF DRUG PARAPHERNALIA
THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAINS AS
FOLLOWS:
Section I. Chapter 24, Article VI, Division 3 – Drugs.of the Maplewood city code is amended
in its entirety to read as follows:
1
DIVISION 3. DRUGS
Sec. 24-206. Drug and controlledsubstances statutes adopted by reference.
Minn. Stats. §§ 152.01—152.20, relating to drugsand controlled substancesare
hereby adopted by reference by the city and are incorporated into and made a part of this
Code as completely as if set out in full.
State law reference(s)—Authority of city to adopt state statutes by reference, Minn. Stats. §
471.62; prohibited drugs, Minn. Stats. ch. 152.
Sec. 24-207.Possession of drug paraphernalia.
No personshall possess drug paraphernalia or devices used for the consumption of
illegal controlled substances as those terms are defined in Minn. Stats., section 152.01
State law reference(s)— Definitions,Minn. Stats. §152.01.
Sec. 24-208.Violations of article.
Any possession, sale, distribution, prescribing, administration, dispensing or use of
controlled substances, as defined in state law, , contrary to this article, is hereby declared to
be dangerous to the public health, a menace to the public welfare and a penal offense
punishable as provided in section 1-15.
Sec. 24-209.Abuse of toxic substances.
Minn. Stats., section 609.684 is hereby adopted by reference by the city and is
incorporated into and made a part of this code as completely as if set out in full.
January 22, 2024
City Council Meeting Minutes
Council Packet Page Number 6 of 259
5
E2
Secs. 24-210—24-240.Reserved.
Section II. Effectiveupon adoption and publication.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
CouncilmemberCavemoved to approve the resolution authorizing publication by title and
summary.
Resolution 24-01-2279
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. 1046BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Maplewood has adopted Ordinance No.
1046, an ordinance amending Chapter 24, Article VI, Division 3-Drugs of the city code; and
WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title
and summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is three pages in length; and
WHEREAS, the city council believes that the following summary would clearly inform
the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood
that the city clerk shall cause the following summary of Ordinance No.1046to be published in
the city’s official newspaper in lieu of the entire ordinance:
Public Notice
On January 22, 2024, the city council of the city of Maplewood adopted Ordinance
No. 1046, an ordinance amending Chapter 24, Article VI, Division 3 of the city code regarding
prohibited drugs and controlled substances. The 2023 Minnesota legislature amended state
statutes by repealing or modifying certain provisions regarding the use and possession of
drug paraphernalia, hypodermic needles and syringes. The city code has beenamended to
avoid conflicts with state law. This public notice is intended only to summarize the ordinance.
The full text of the ordinance is available for inspection at Maplewood city hall during regular
business hours and has been posted to the city’s website. This ordinance will be effective
upon publication.
BE IT FURTHER RESOLVED by the city council of the city of Maplewood that the city
clerk keep a copy of the ordinance in her office at city hall for public inspection.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
8.Employment Agreement between the City of Maplewood and City Manager
Michael Sable
January 22, 2024
City Council Meeting Minutes
Council Packet Page Number 7 of 259
6
E2
Agenda item was removed.
9.2024 Pay Equity Report
Agenda item was removed.
10.Madden Galanter Hansen, LLP Consulting Services Agreement for 2024
Councilmember Cavemoved to approve the Consulting Services Agreement between the
City of Maplewood and Madden Galanter Hansen, LLP and authorize the Mayor and City
Manager to execute the contract on behalf of the city.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
11.Purchase of Powerload Stretcher Loading System for Ambulances
CouncilmemberCavemoved to approve the purchase of six Powerload stretcher loading
systems for department ambulances.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with
the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then
direct staff, as appropriate, to answer questions or respond to comments.
None
I.UNFINISHEDBUSINESS
None
J.NEW BUSINESS
1.Resolution Accepting Feasibility Study, Authorizing Preparation of Plans &
Specifications, and Calling for a Public Hearing for 2024 Maplewood Street
Improvements, City Project 23-08
Public Works Director Love gave the presentation.
CouncilmemberJuenemannmoved to approve the Resolution Accepting the Feasibility
Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public
Hearing at 7:00 p.m. on February 12, 2024 for the 2024 Maplewood Street Improvements,
City Project 23-08.
Resolution 24-01-22
ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND
SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING
January 22, 2024
City Council Meeting Minutes
Council Packet Page Number 8 of 259
7
E2
WHEREAS, pursuant to a resolution of the council adopted July 24th, 2023, a report
has been prepared by the City Engineering Division with reference to the improvement of the
Maplewood 2024 Street Improvements, City Project 23-08, and this report was received by
the council on January 22nd, 2024.
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1.The City Council will consider the 2024 Maplewood Street Improvements, City
Project 23-08 inaccordance with the report and the assessment of abutting
property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total project cost of
$10,878,200.
2.The City Engineer or his designee is thedesignated engineer for this
improvement project and is hereby directed to prepare final plans and
specifications for the making of said improvement.
3.The Finance Director is hereby authorized to make the financial transfers
necessary for the preparation of plans and specifications. A proposed budget of
$10,878,200 shall be established. The proposed financing plan is as follows:
Funding SourceTotal Amount% of Total
General Obligation (G.O.) Improvement Bonds$4,759,30043%
Street Revitalization Fund$658,1006%
Environmental Utility Fund$2,156,00020%
Ramsey-Washington Metro Watershed District$125,0001%
Sanitary Sewer Fund$430,0004%
Water Area Fund (WAC)$83,4001%
St. Paul Regional Water Services (SPRWS)$1,086,80010%
Special Benefit Assessment$1,579,60015%
Total Estimated Project Funding:$10,878,200100%
4.A public hearing shall be held on such proposed improvement on the 12 th day of
February, 2024 at 7:00 PM. The City Clerk shall give mailed and published
notice of such hearing and improvement as required by law.
Seconded by CouncilmemberVillavicencioAyes – All
The motion passed.
K.AWARD OF BIDS
None
L.ADJOURNMENT
Mayor Abramsadjourned the meeting at7:37p.m.
January 22, 2024
City Council Meeting Minutes
Council Packet Page Number 9 of 259
8
F1a
CITY COUNCIL STAFF REPORT
Meeting Date February 12, 2024
REPORT TO: City Council
REPORT FROM: Melinda Coleman, City Manager
PRESENTER: Melinda Coleman, City Manager
AGENDA ITEM: Council Calendar Update
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/AgreementProclamation
Policy Issue:
This item is informational and intended to provide the Council an indication on the current planning for
upcoming agenda items and the Work Session schedule. These are not official announcements of the
meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars.
Recommended Action:
No motion needed. This is an informational item.
Upcoming Agenda Items and Work Sessions Schedule:
February 26: Workshop: Update on Purple Line from Met Council Staff
March 11: To be determined
Council Comments:
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
1.Provide research on the cost of raising seasonal and part time staff to $15 an hour
starting pay. This was included in staff report G-6, 2/12/24 council packet.
Council Schedule for Maplewood Living through May 2024:
IssueContributor Due Date
Juenemann (Switched with Cave) February 16, 2024
March 2024
Villavicencio March 15, 2024
April 2024
Lee April 17, 2024
May 2024
Abrams May 14, 2024
June 2024
Juenemann June 17, 2024
July 2024
Cave July 15, 2024
August 2024
Subject to change after election filings in May, as no active candidates will be allowed to contribute.
Council Packet Page Number 10 of 259
F3
CITY COUNCIL STAFF REPORT
Meeting Date February 12, 2024
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Lois Knutson, Senior Administrative Manager
PRESENTER: Lois Knutson, Senior Administrative Manager
AGENDA ITEM: Strategic Plan Update for Fourth Quarter of 2023
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Staff is presenting the attached report, which is a progress update on the status of the CityÓs
Strategic Priorities through the fourth quarter of 2023.
Recommended Action:
Motion to accept the Strategic Plan Report for Fourth Quarter of 2023.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The executive report on the Strategic Plan includes all six pillars of the plan.
Background:
Strategic planning is an organizational management activity that is used to set priorities, focus
energy and resources, strengthen operations, ensure that employees and other stakeholders are
working toward common goals, establish agreement around intended outcomes/results, and assess
and adjust the organization's direction in response to a changing environment.
The City of Maplewood's Strategic Plan consists of SIX strategic priorities which are established by
the City Council. These priorities are supported by a series of Key Outcomes and underlying
Performance Measures, which describe desired outcomes and are a metric in measuring success.
In January 2018, staff began reporting on our plan using Envisio, a software company that
implements a web-based solution, to align employees with the strategic plan and performance
measures to accomplish organizational outcomes.
Council Packet Page Number 11 of 259
F3
Strategic planning is a continual journey and our plan is modified every year to ensure that it is up
to date and reflects the changing dynamics of our community.
At the council retreat in May of 2023, a mission statement and values were established by the
council and management staff. These were then officially approved by the council on June 12,
2023.
Mission Statement:
To sustainably provide health, safety and quality of life for all.
Core Values:
We are a family-friendly employer and community.
We strive for excellence through innovation and quality in the delivery of services.
We are committed to community collaboration and public engagement that are respectful
and inclusively aware.
We are fiscally responsible stewards of all public funds.
We strive to have respectful communication.
We recognize professionalism and public policy that promotes strengths, courageous
problem-solving, a commitment to the environment and respect for our community.
Attachments:
1. Strategic Plan Report for Fourth Quarter of 2023
2. Presentation
Council Packet Page Number 12 of 259
F3, Attachment 1
Council Packet Page Number 13 of 259
F3, Attachment 1
Council Packet Page Number 14 of 259
F3, Attachment 1
Council Packet Page Number 15 of 259
F3, Attachment 1
Council Packet Page Number 16 of 259
F3, Attachment 1
Council Packet Page Number 17 of 259
F3, Attachment 1
Council Packet Page Number 18 of 259
F3, Attachment 1
Council Packet Page Number 19 of 259
F3, Attachment 1
Council Packet Page Number 20 of 259
F3, Attachment 1
Council Packet Page Number 21 of 259
F3, Attachment 1
Council Packet Page Number 22 of 259
F3, Attachment 1
Council Packet Page Number 23 of 259
F3, Attachment 1
Council Packet Page Number 24 of 259
F3, Attachment 1
Council Packet Page Number 25 of 259
F3, Attachment 1
Council Packet Page Number 26 of 259
F3, Attachment 1
Council Packet Page Number 27 of 259
F3, Attachment 1
Council Packet Page Number 28 of 259
F3, Attachment 1
Council Packet Page Number 29 of 259
F3, Attachment 1
Council Packet Page Number 30 of 259
F3, Attachment 1
Council Packet Page Number 31 of 259
F3, Attachment 1
Council Packet Page Number 32 of 259
F3, Attachment 1
Council Packet Page Number 33 of 259
F3, Attachment 1
Council Packet Page Number 34 of 259
F3, Attachment 1
Council Packet Page Number 35 of 259
F3, Attachment 1
Council Packet Page Number 36 of 259
F3, Attachment 1
Council Packet Page Number 37 of 259
F3, Attachment 1
Council Packet Page Number 38 of 259
F3, Attachment 1
Council Packet Page Number 39 of 259
F3, Attachment 1
Council Packet Page Number 40 of 259
F3, Attachment 1
Council Packet Page Number 41 of 259
F3, Attachment 1
Council Packet Page Number 42 of 259
F3, Attachment 1
Council Packet Page Number 43 of 259
F3, Attachment 1
Council Packet Page Number 44 of 259
F3, Attachment 1
Council Packet Page Number 45 of 259
F3, Attachment 1
Council Packet Page Number 46 of 259
F3, Attachment 1
Council Packet Page Number 47 of 259
F3, Attachment 1
Council Packet Page Number 48 of 259
F3, Attachment 1
Council Packet Page Number 49 of 259
F3, Attachment 2
Council Packet Page Number 50 of 259
F3, Attachment 2
Council Packet Page Number 51 of 259
F3, Attachment 2
Council Packet Page Number 52 of 259
F3, Attachment 2
Council Packet Page Number 53 of 259
F3, Attachment 2
Council Packet Page Number 54 of 259
F3, Attachment 2
Council Packet Page Number 55 of 259
F3, Attachment 2
Council Packet Page Number 56 of 259
F3, Attachment 2
Council Packet Page Number 57 of 259
F3, Attachment 2
Council Packet Page Number 58 of 259
F3, Attachment 2
Council Packet Page Number 59 of 259
F3, Attachment 2
Council Packet Page Number 60 of 259
F3, Attachment 2
Council Packet Page Number 61 of 259
F3, Attachment 2
Council Packet Page Number 62 of 259
F3, Attachment 2
Council Packet Page Number 63 of 259
F3, Attachment 2
Council Packet Page Number 64 of 259
F3, Attachment 2
Council Packet Page Number 65 of 259
F4
CITY COUNCIL STAFF REPORT
Meeting Date February 12, 2023
REPORT TO: City Council
REPORT FROM: Mike Darrow, Assistant City Manager / HR Director
PRESENTER: Mike Darrow, Assistant City Manager / HR Director
AGENDA ITEM: Resolution of Appreciation for Retiring City Manager Melinda Coleman
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
Recognizing Melinda ColemanÓs years of dedicated service to the City of Maplewood. City Manager
Coleman will be retiring at the end of the month.
Recommended Action:
Motion to approve the resolution of appreciation for City Manager Melinda Coleman.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
N/A
Background:
A resolution recognizing City Manager Melinda Coleman and the impact she has had on the City of
Maplewood.
Attachments:
1.Resolution of Appreciation for City Manager Melinda Coleman
Council Packet Page Number 66 of 259
F4, Attachment 1
RESOLUTIONOF APPRECIATION FOR CITY MANAGER MELINDACOLEMAN
21 YEARS OF DEDICATED SERVICE TO THE CITY OF MAPLEWOOD
WHEREAS, Melinda Coleman began working for the City of Maplewood as
Community Development Director in 1995, rising to City Manager in 2015; and
WHEREAS, Melinda Coleman led several community development projects to
expand the City’s housing stock and commercial corridors while preserving large tracts
of open space to bolster the City’s outdoor recreational opportunities and protect its
natural resources; and
WHEREAS, Melinda Coleman oversaw several major transitions of the Fire/EMS
Department, to ensure the City maintained a high-quality response to a changing
community demographic; and
WHEREAS, Melinda Coleman has dedicated significant time and resources to
improve employee professional development, compensation and wellness initiatives to
attract and retain a highly professional staff; and
WHEREAS, Melinda Coleman has served as a mentor, teacher and leader for
scores of local government professionals and has built a strong line of succession within
the organization; and
WHEREAS, Melinda Coleman has implemented and grew the Strengths Finder
program, so that all staff understand what motivates their colleagues and how they work
best; and
WHEREAS, Melinda Coleman has served as a fiscal steward of public funding
ensuring a balance between necessary resources to maintain a high-quality community
at a value for Maplewood’s taxpayers; and
WHEREAS, Melinda Coleman’s fiscal stewardship has positioned the City for
efficient day-to-day operations and to withstand future financial uncertainty.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens, that Melinda Coleman is being extended
our gratitude and appreciation for her professionalism and dedicated service over the
past 21 years.
Adopted by Maplewood City Council on February 12, 2024.
Council Packet Page Number 67 of 259
THIS PAGE IS INTENTIONALLY LEFT BLANK
Council Packet Page Number 68 of 259
G1
Council Packet Page Number 69 of 259
G1, Attachments
Council Packet Page Number 70 of 259
G1, Attachments
Council Packet Page Number 71 of 259
G1, Attachments
Council Packet Page Number 72 of 259
G1, Attachments
Council Packet Page Number 73 of 259
G1, Attachments
Council Packet Page Number 74 of 259
G1, Attachments
Council Packet Page Number 75 of 259
G1, Attachments
Council Packet Page Number 76 of 259
G1, Attachments
Council Packet Page Number 77 of 259
G1, Attachments
Council Packet Page Number 78 of 259
G1, Attachments
Council Packet Page Number 79 of 259
G1, Attachments
Council Packet Page Number 80 of 259
G1, Attachments
Council Packet Page Number 81 of 259
G1, Attachments
Council Packet Page Number 82 of 259
G1, Attachments
Council Packet Page Number 83 of 259
G1, Attachments
Council Packet Page Number 84 of 259
G1, Attachments
Council Packet Page Number 85 of 259
G1, Attachments
Council Packet Page Number 86 of 259
G1, Attachments
Council Packet Page Number 87 of 259
G1, Attachments
Council Packet Page Number 88 of 259
G1, Attachments
Council Packet Page Number 89 of 259
G1, Attachments
Council Packet Page Number 90 of 259
G1, Attachments
Council Packet Page Number 91 of 259
G2
CITY COUNCILSTAFF REPORT
Meeting Date February 12, 2024
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:
Andrea Sindt, City Clerk
Christine Evans, Deputy City Clerk
PRESENTER:Andrea Sindt, City Clerk
AGENDA ITEM: Local Lawful Gambling Permit for Ride for Wishes, 2029 Woodlynn Avenue
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
A request for a Local Lawful Gambling permit has been submitted by Ride for Wishes. Approval of
the request would allow lawful gambling activity to be conducted during the organization’s Make-A-
Wish fundraiser, held at The Dog House Bar & Grill, 2029 Woodlynn Avenue.
Recommended Action:
Motion to approve the Local Lawful Gambling permit for Ride for Wishes, 2029 Woodlynn Avenue,
for their event on June 1, 2024.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: na
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
Council approval is required prior to issuance of a local gambling permit, per City Code Sec. 22-12.
Background:
Lawful gambling activity conducted at this event is exempt from state licensure under MN §349.166.
MN §349.213 authorizes cities to require a local permit for conduct of lawful gambling exempt from
state licensing requirements.
Attachments:
None
Council Packet Page Number 92 of 259
G3
CITY COUNCIL STAFF REPORT
Meeting Date February 12, 2024
REPORT TO:Melinda Coleman
REPORT FROM:Michael Mondor,Fireand EMSChief
PRESENTER:Michael Mondor, Fire and EMS Chief
AGENDA ITEM: Purchase of Fire Station Alerting Equipment for the South Fire Station
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The station alerting system that notifies firefighters of emergency incidents was installed at the South
Fire Station in 2014. The department has undergone several changes since the installation of this
system and there have been several technological advancements over the past ten years.
Recommended Action:
Motion to approve the Purchase of Fire Station Alerting Equipment for the South Fire Station.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $82,044.50
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial& Asset Mgmt.Environmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
The purchase of this equipment will improve operational effectiveness through enhanced unit
notification, resource allocation and firefighter health, safety and wellness.
Background
The fire department is proposing to add station alerting technology to better equip the south fire
station by adding room remotes in each dorm room, which will allow for each firefighter to select
their assigned unit each shift. Currently, every firefighter is alerted throughout the day and night for
all incidents, even if their unit is not assigned. The addition of these room remotes would improve
firefighter safety, health and wellness. The proposal also includes upgrading signage and speakers
throughout the station and upgrading components of the main alerting system which is aging.
Council Packet Page Number 93 of 259
G3
The vendor recommended installed the North Fire Station equipment and maintains all fire station
alerting equipment for the City of Maplewood and thus they are the sole recommended vendor for
this work scope.
The equipment/material is proprietary as this equipment is the only equipment that is interoperable
with the department’s existing station alerting system thus one quote was received.
Attachments
1.Maplewood Fire South Station USDD Upgrade Proposal
Council Packet Page Number 94 of 259
G3, Attachmetn 1
- ¯«¤¶®®£ &¨±¤ 3®´³§ 3³ ³¨®
53$$ 5¯¦± £¤ 0±®¯®² «
Contained herein is the proposal forupgrading and
adding on to the USDD Station alerting system at
Maplewood FireSouth Station.
1800 Cliff Road East
Burnsville, MN 55337
(952) 808-7699
1/17/2024
Council Packet Page Number 95 of 259
G3, Attachmetn 1
Introduction
ANCOM Communications is a Burnsville, MN based, Motorola-authorized two-way
radio dealer providing sales, service and rental of Motorola two-way radios and pagers. Since
1991, ANCOM has worked with businesses to identify their communication needs and provide
cost-effective, innovative solutions. Our customer base spans the utility, manufacturing,
construction, chemical, government, and public safety industries.
ANCOM Technical Center (ATC) is a fully authorized Motorola Service Center. Since
1999, ATC has been serving the communications service needs of commercial and public safety
assified
as a Certified Service Center by the Electronics Technicians Association International, an
independent national organization.
Our technicians are career professionals in the communications industry. We invest
heavily on training and certification to ensure that our technical staff is at the fore-front of the
quickly evolving field.
Statement of Work
ANCOM will furnish and install the following items at the Maplewood Fire South
Station:
9 Room Remote 2s (1 in each of the 8 dorms, and 1 in theconference room)
8 Standard Length Gamma Signs (in double stack configuration on articulating arm
mounts)
3Volume Controls (installed in the rooms discussed during the site walk)
2 Message Remote 2s (installed near the ATX)
2 Omni-Strobe Speakers (installed in the apparatus bay and cabled to the MR2s)
All new components will be configured at the ATX and programmed for desired
operation.
Council Packet Page Number 96 of 259
G3, Attachmetn 1
Quote Breakdown
Theprice for this system, as designed, is as follows:
USDD Station Alerting MaterialSubtotal:$67,152.00
USDD Station Alerting Labor Subtotal:$14,892.50
USDD Station Alerting Grand Total:$ 82,044.50
Thisquote is valid for 90 days from the date above.
Jake NesdahlDate:
Project Manager
ANCOMCommunications
Authority Having JurisdictionDate:
Council Packet Page Number 97 of 259
G3, Attachmetn 1
Assumptions:
All work canoccur during normal business hours, M-F(8:00 AM -4:30 PM)
Escorts will not be required
Acceptable equipment locations are available for the required equipment.
Access to all areas will be made available throughout the entire process from project start
to completion.
All labor is non-union.
All AC power is to beexisting or furnished by others.
Assumes existing accessible cable pathways in all risers.
System to be installed per the design and any changes may result in additional material
and labor costs to be paid for by the customer.
Delays beyond the control of ANCOM and their installers will result in additional costs
to be paid for by the customer.
Materialsare ordered upon receipt of a purchase order for the full project cost, as well as
50% down.
Project construction will be scheduled only after all materialshave been received by
ANCOM.
All vertical cable pathways and roof penetrationswill be verified prior to installation.
Council Packet Page Number 98 of 259
G4
CITY COUNCIL STAFF REPORT
Meeting Date February 12, 2024
Melinda Coleman, City Manager
REPORT TO:
REPORT FROM: Brian Bierdeman, Public Safety Director
PRESENTER: Brian Bierdeman, Public Safety Director
AGENDA ITEM: MN BCA Violent Crime Reduction Unit (VCRU) Joint Powers Agreement
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
City Council approval is requested to sign the agreement.
Recommended Action:
Motion to approve the Joint Powers Agreement with the MN BCA Violent Crime Reduction Unit (VCRU).
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is approximately $436,522.30.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The MN BCA will reimburse the Maplewood
Police Department for the full salary and fringe costs of the assigned employee of approximately
$436,522.30 over three years and will reimburse overtime costs up to $21,000.00 per year over the three
years.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
City Council approval is requested to sign the agreement.
Background:
The Minnesota BCA has established a Violent Crime Reduction Unit in an effort to work with law
enforcement partners to prevent, investigate and prosecute violent crimes. By coordinating efforts with
law enforcement agencies in this way, the VCRU can increase focus on murder, assault, trafficking of
illicit drugs and firearms, carjacking and other violent crimes. The purpose of the VCRU will be to gather
information and intelligence necessary to identify crime patterns and use this information to develop
strategies for prevention and enforcement, as well as conduct outreach and education to community
members and stakeholders to further facilitate solutions to deter and prevent violent crime.
Attachments:
1.VCRU JPA
Council Packet Page Number 99 of 259
G4, Attachment 1
SWIFT Contract Number: 243016
STATE OF MINNESOTA
BCA VIOLENT CRIME REDUCTION UNIT
JOINT POWERS AGREEMENT
ÐÑ
ÐÑ
ÐÑÐÑ
£
ÐÑ
£
Ó
1
BCAVCRUJPA01/2024
Council Packet Page Number 100 of 259
G4, Attachment 1
SWIFT Contract Number: 243016
ÐÑÓÐÑ
ÐÑÐÑ
Ó
Ó
2
BCAVCRUJPA01/2024
Council Packet Page Number 101 of 259
G4, Attachment 1
SWIFT Contract Number: 243016
Ó
Ó
Ó
3
BCAVCRUJPA01/2024
Council Packet Page Number 102 of 259
G4, Attachment 1
SWIFT Contract Number: 243016
Ó
Ó
4
BCAVCRUJPA01/2024
Council Packet Page Number 103 of 259
G4, Attachment 1
SWIFT Contract Number: 243016
Ó
5
BCAVCRUJPA01/2024
Council Packet Page Number 104 of 259
G4, Attachment 1
SWIFT Contract Number: 243016
Ó
Ó
Ó
6
BCAVCRUJPA01/2024
Council Packet Page Number 105 of 259
G4, Attachment 1
SWIFT Contract Number: 243016
£
Ó
££
£Ó
£
Ó
Ó
7
BCAVCRUJPA01/2024
Council Packet Page Number 106 of 259
G4, Attachment 1
SWIFT Contract Number: 243016
1)STATE ENCUMBRANCE VERIFICATION2)DEPARTMENT OF PUBLIC SAFETY;
Individual Certifies that funds have been encumbered asBUREAU OF CRIMINAL APPREHENSION
required by Minnesota Statutes §§ 16A.15 and 16C.05
Signed: _____________________________________________ By:__________________________________________________
(with delegated authority)
Date:________________________________________________ Title:_________________________________________________
SWIFT PO Number:____3-93155__________________________
Date:________________________________________________
3)GOVERNMENTAL UNIT4)COMMISSIONER OF ADMINISTRATION
The Governmental Unit certifies that the appropriate person(s)As delegated to the Office of State Procurement
has (have) executed this Agreement on behalf of the
Governmental Unit and its jurisdictional government entity as
required by applicable articles, laws, by-laws, resolutions, or
ordinances.
By:__________________________________________________ By:_________________________________________________
Title:____Marylee Abrams, Mayor________________________ Date:________________________________________________
Date:_________________________________________________
By:__________________________________________________
Title:____Melinda Coleman, City Manager__________________
Date:_________________________________________________
By:___________________________________________________
Title:_____Brian Bierdeman, Public Safety Director___________
Date:__________________________________________________
8
BCAVCRUJPA01/2024
Council Packet Page Number 107 of 259
G5
CITY COUNCIL STAFF REPORT
Meeting Date February 12, 2024
REPORT TO: City Council
REPORT FROM: Mike Darrow, Assistant City Manager / Director of Human Resources
PRESENTER: Mike Darrow, Assistant City Manager / Director of Human Resources
AGENDA ITEM: Employment Agreement between the City of Maplewood and City Manager
Michael Sable
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The City Manager is an appointed position by the City Council of the City of Maplewood. This
contract incorporates the employment responsibilities, core functions, hire date, salary, professional
development provisions, automobile expenses, annual leave agreement, general provisions and
termination benefits.
Recommended Action:
Motion to approve the employment agreement between the City of Maplewood and City Manager
Michael Sable.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is within the CityÓs assigned
2024 salary range for Grade 18 of $173,409-$222,713 (see attached contract for salary grade and
steps)
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The proposed contract meets strategic priorities for financial management and employee retention.
Background:
On December 18, 2023 during a special City Council meeting, the City Council interviewed City
Manager candidate Michael Sable. After the interview, the City Council approved a motion to
appoint Mike Sable as City Manager, subject to background investigation and approval of an
employment contract. Mayor Abrams and Council Member Lee met with Assistant City Manager
and Human Resource Director Mike Darrow on Wednesday, December 27, 2023 and again on
Council Packet Page Number 108 of 259
G5
January 16, 2024 to review conditions of employment. The following contract represents the
outcome of that meeting and further negotiations and is subject to City Council consideration.
Attachments:
1.Proposed City Manager Employment Agreement
Council Packet Page Number 109 of 259
G5, Attachment 1
Council Packet Page Number 110 of 259
G5, Attachment 1
Council Packet Page Number 111 of 259
G5, Attachment 1
Council Packet Page Number 112 of 259
G5, Attachment 1
Council Packet Page Number 113 of 259
G6
CITY COUNCIL STAFF REPORT
Meeting Date February 12, 2024
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Terrie Rameaux, Human Resource Manager
PRESENTER: Mike Darrow, Assistant City Manager/Director of Human Resources
AGENDA ITEM: Resolution Approving 2024 Pay Rates for Temporary/Seasonal and Casual
Part-Time Employees
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The Human Resource Department is requesting pay and title adjustments to various temporary and
seasonal positions in order to remain competitive in the current labor market.
Recommended Action:
Motion to approve the attached resolution for temporary/seasonal and casual part-time employees
payrates effective January 1, 2024.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is based upon Council
Direction this evening. If the minimum rate is increased to $15.00 for all positions, the anticipated
budget impact for 2024 could be $4,000-$5,000.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
n/a
Background:
The current job market continues to be challenging, not just for benefit-earning positions, but also
for some temporary/seasonal and casual part-time positions. Some of these positions are designed
to be a stepping stone to a full-time position within the city, i.e. Fire/EMS cadet to a
Firefighter/Medic-EMT. Also, our current background investigators have been at the top of the
range for a few years. In an effort to help combat the challenge and retain excellent employees, the
City is recommending increasing the ranges for CSOs, Fire/EMS Cadets, Fire Maintenance
Engineer, Background Investigators, and Building Inspector, title change from recreation worker to
Council Packet Page Number 114 of 259
G6
facilities/events staff to better reflect and entice applicants for recruitment purposes. We are also
eliminating unnecessary and/or redundant positions no longer utilized.
Increasing the minimum pay rate to $15 per hour will have the biggest impact on Parks & Natural
Resources--Recreation. It is estimated the impact of increasing the minimum pay rate of $13 to $15
per hour would have approximately a $4,000 to $5,000 impact annually on the Parks and Natural
Resources budget.
Attachments:
1.2024 Pay Rates Resolution for Temporary/Seasonal and Casual Part-Time Employees
2.2024 Pay Rates Resolution for Temporary/Seasonal and Casual Part-Time Employees
(redline)
Council Packet Page Number 115 of 259
G6, Attachment 1
2024 PAY RATES RESOLUTION
TEMPORARY/SEASONAL & CASUAL P/T EMPLOYEES
WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do
not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not
exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are
therefore not eligible for membership in a public employee union.
NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are
hereby established for temporary/seasonal, casual part-time employees effective January 1, 2024 upon
Council approval.
Administrative Assistant $15.00 - 23.00 per hour
Background Investigator $35.00 - 45.00 per hour
Building Inspector $20.00 - 35.00 per hour
CSO $15.00 - 25.00 per hour
Election Judge $15.00 - 25.00 per hour
Fire Maintenance Engineer $15.00 - 25.00 per hour
Fire/EMS Cadet $15.00 - 25.00 per hour
Gardener $15.00 - 25.00 per hour
Intern $15.00 - 25.00 per hour
Laborer $15.00 - 20.00 per hour
Facilities/Events Staff $13.00 - 30.00 per hour
BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for
these pay classifications; and,
BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within
the above ranges.
Council Packet Page Number 116 of 259
G6, Attachment 2
20243 PAY RATES RESOLUTION
TEMPORARY/SEASONAL & CASUAL P/T EMPLOYEES
WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do
not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not
exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are
therefore not eligible for membership in a public employee union.
NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are
hereby established for temporary/seasonal, casual part-time employees effective January 1, 20234 upon
Council approval.
Accountant $15.00 - 30.00 per hour
Accounting Technician $14.00 - 22.00 per hour
Administrative Assistant$15.00 - 23.00per hour
Background Investigator $25.0035.00 - 40.0045.00 per hour
Building Inspector $14.00$20.00 - 35.00 per hour
CSO $14.5015.00 - 19.5025.00 per hour
Election Judge $15.00 - 25.00 per hour
Fire Maintenance Engineer $14.00$15.00 - 18.0025.00 per hour
Fire/EMS Cadet $14.5015.00 - 19.5025.00 per hour
Gardener $15.00 - 25.00 per hour
Intern $15.00 - 25.00 per hour
IT Technician $15.00 - 20.00 per hour
Laborer $15.00 - 20.00 per hour
Office Specialist $12.00 - 18.00 per hour
Receptionist $12.00 - 16.00 per hour
Recreation WorkerFacilities/Events Staff $13.00 - 30.00 per hour
BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for
these pay classifications; and,
BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within
the above ranges.
Council Packet Page Number 117 of 259
G7
CITY COUNCIL STAFF REPORT
Meeting Date February 12, 2024
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Terrie Rameaux, Human Resource Manager
PRESENTER: Mike Darrow, Assistant City Manager/HR Director
AGENDA ITEM: 2024 Master Group Contract for Medica Insurance Company
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
City Council approval is required on the Medica Insurance Company Master Group Contract for the
three different health insurance plans offered by the City to benefit-earning employees for 2024.
Recommended Action:
Motion to approve the 2024 Master Group Contract for Medica Insurance Company.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is reflected in the 2024 budget.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
N/A
Background
The City Council approved a resolution in October 2023 affirming the recommendation from the
Labor-Management Committee for 2024 employee insurance benefits. There was a small decrease
in premiums due to a design plan change in the deductible (increasing the employeeÓs out-of-pocket
liability) and adding an HSA as another option for employees.
Attachments
1. 2024 Master Group Contract for Medica Insurance Company
Council Packet Page Number 118 of 259
G7, Attachment 1
Council Packet Page Number 119 of 259
G7, Attachment 1
Council Packet Page Number 120 of 259
G7, Attachment 1
Council Packet Page Number 121 of 259
G7, Attachment 1
Council Packet Page Number 122 of 259
G7, Attachment 1
Council Packet Page Number 123 of 259
G7, Attachment 1
Council Packet Page Number 124 of 259
G7, Attachment 1
Council Packet Page Number 125 of 259
G7, Attachment 1
Council Packet Page Number 126 of 259
G7, Attachment 1
Council Packet Page Number 127 of 259
G7, Attachment 1
Council Packet Page Number 128 of 259
G7, Attachment 1
Council Packet Page Number 129 of 259
G7, Attachment 1
Council Packet Page Number 130 of 259
G7, Attachment 1
Council Packet Page Number 131 of 259
G7, Attachment 1
Council Packet Page Number 132 of 259
G7, Attachment 1
Council Packet Page Number 133 of 259
G7, Attachment 1
Council Packet Page Number 134 of 259
G8
CITY COUNCIL STAFF REPORT
Meeting Date February 12, 2024
REPORT TO: City Council
REPORT FROM: Melinda Coleman, City Manager
PRESENTER: Melinda Coleman, City Manager
AGENDA ITEM: Resolution of Support for Tubman to Allow City as Fiscal Agent for State
Bonding Proposal
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The Tubman Center East is requesting that the City Council agree to participate as fiscal agent and
primary applicant in TubmanÓs request for a State of Minnesota general obligation bond grant to
fund capital improvements at the facility.
Recommended Action:
Motion to approve the resolution of Support for Tubman to Allow City as Fiscal Agent for State
Bonding Proposal.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is NA
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other:
*This action will not impact the CityÓs bond capacity or rating.
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
For more than 45 years Tubman has worked to advance opportunities for change so every person
can experience safety, hope, and healing. As a multi-service organization, they help nearly 25,000
people per year of all ages, genders, and cultural backgrounds who are facing relationship
violence, sexual assault, exploitation, homelessness, addiction, mental health challenges, and other
forms of trauma.
Background:
May 14, 2007: The city council approved a PUD (planned unit development) and a preliminary plat
for the St. PaulÓs Monastery property at 2675 Larpenteur Avenue East. The development, as
approved by the city council, includes the following uses and housing elements:
Council Packet Page Number 135 of 259
G8
Θ A 40-unit senior-housing apartment building that CommonBond would operate.
CommonBond is a developer and manager of affordable housing.
Θ A 50-unit town house development that CommonBond also would build and operate. They
would remove the existing 110-car parking lot for the monastery on this site and relocate it
to the south of the monastery building.
Θ A change in use of the existing monastery building. The Sisters would sell this building to
the Tubman Family Alliance for use as a family-violence shelter/residence. They would use
this facility for offices, housing, community support, information and training, childcare and
education. The Tubman Family Alliance use of this building would include 37 housing units
as follows: six for single women, 18 for mothers with one to two children, six for mothers with
three or more children, four for adult males and three for mothers with teenage boys.
Θ A future monastery on the north end of the property.
February 11, 2008: The city council moved approval of their support of CommonBond
Communities award of LCA funding for the Trails Edge Townhome project by authorizing the
mayor to sign and for the city and CommonBond to execute the ÐAcknowledgement of Receptivity
to an LCA Funding AwardÑ form.
September 13, 2013: The city council moved approval of a resolution of support for Tubman in
securing state of Minnesota bonding monies for their project and further directing the city manager
to develop documents to approve the City as fiscal agent for Tubman in this endeavor.
April 27, 2015: The city council approved a request for disbursement from the State of Minnesota
who issued the G.O grant to the City for the improvements to the Tubman Facility.
April 11, 2022: The city council approved a resolution of Support for Tubman to Allow City as Fiscal
Agent for State Bonding Proposal.
In the 2023 legislative session, Tubman was awarded $3,338,000 in the form of a cash grant (i.e.
not general obligation bonds). Tubman has been encouraged to go back to the legislature in the
2024 session to request the remaining $2,585,000 from their original request.
Attachments:
1. Resolution
2. Tubman Bond Request Letter
Council Packet Page Number 136 of 259
G8, Attachment 1
CITY OF MAPLEWOOD
Resolution of Support for Tubman
To Allow City as Fiscal Agent for State Bonding Proposal
WHEREAS, Tubman operates the Harriet Tubman Center East in Maplewood, a multi-
service center including shelter and housing for victims of violence, exploitation, sexual
assault, homelessness, addiction, mental health issues and other forms of trauma; and
WHEREAS, Tubman is requesting state bonding support through legislation to provide
for up to $2,585,000 in capital investment funds for safety and accessibility, and code
compliance improvements to the Harriet Tubman Center East, and
WHEREAS, the City of Maplewood has previously expressed support for the services
provided by Tubman for the citizens of Maplewood and the region, and
WHEREAS, the State of Minnesota requires that a local government agency act as
the fiscal agent for General Obligation Bond funding for projects such as the one proposed
by Tubman.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA, as follows:
1.Maplewood expresses its support for TubmanÓs request for state funding for
this important project and improvement and further supports the legislation on behalf of
Tubman in the 2024 legislative session.
2.The City Manager is authorized and directed to prepare agreements and other
documents to enable the City of Maplewood to act as the fiscal agent for Tubman in receiving
financial support from the State of Minnesota.
3.City staff and consultants are authorized and directed to take all other actions
necessary or convenient to carry out the intent of this resolution.
Dated: February 12, 2024
Council Packet Page Number 137 of 259
G8, Attachment 2
Get Help: 612.825.0000
Give Help: 612.825.3333
To: Mayor Marylee Abrams
tubman.org
Councilmember Rebecca Cave
Tubman Chrysalis Center
Councilmember Kathleen Juenemann
4432 Chicago Ave S
Councilmember Chonburi Lee
Minneapolis, MN 55407
Councilmember Nikki Villavicencio
Cc: Melinda Coleman, City Manager
Harriet Tubman Center East
1725 Monastery Way
From: Jennifer Polzin, Tubman CEO
Maplewood, MN 55109
Re: Requestfor Approval to Serve as Fiscal Agent for Tubmans State
Bonding Proposal
I am writing to respectfully request that the Maplewood City Council agree to
participate as fiscal agent and be the primary applicant in Tubmans request for a State
of Minnesota general obligation bond grant to fund capital improvements at Harriet
Tubman Center East.
As you know, in 2022Tubman requested $5,965,000 in capital investment funds for
BOARD OF DIRECTORS
OFFICERS safety and accessibilityimprovements to Harriet Tubman Center Eastin partnership
Donnie Brown
with theCity, but the legislature adjourned without passing a capital investment bill. In
/ŷğźƩ
Jake Blumberg
the 2023 legislative session, we were awarded $3,338,000 in the form of a cash grant
źĭĻ /ŷğźƩ ε tğƭƷ /ŷğźƩ
(i.e. not general obligation bonds). Weve been encouraged to go back to the legislature
Ramona Advani
{ĻĭƩĻƷğƩǤ
in the 2024 session to request theremaining $2,585,000and have beenadvised to
Max Rosen
structure our proposal both as a general obligation bond fundrequest and as a cash
ƩĻğƭǒƩĻƩ
Jennifer J. Polzin
request, and be prepared to go either route as session unfolds.
/ŷźĻŅ 9ǣĻĭǒƷźǝĻ hŅŅźĭĻƩ
These funds will be used for theseprojects included in our original request: the addition
DIRECTORS
Marcia Ballinger
of a public elevator for universal accessibility and enhanced safety for all users and
Shannon Brooks
confidentiality for survivors; upgradingthe electrical system to ensure continuity of
Latrina Caldwell
Jacob Colon
operations in thecase of a system failure; renovatingthe commercial kitchenso it is
Keyla Duran
Sarah Erickson usable under current code; partial roof replacement, completion ofadditional fire
Junita L. Flowers
sprinkling; and window replacement.
Jeffrey P. Justman
Christina Kolles
Marissa K. Linden
We are 87% toward the fundraising goal for our Great Dreams Campaign, a
Mary Lucic
Kaelie Lund
comprehensive campaign which includes the legislative funds awarded in 2023 as well
Shareen Luze
as federal funds, philanthropy, and individual donors. We will continue fundraising to
Tracy Macias
Erin Horne McKinney
cover the remaining costs of the capital improvements described aboveas well asfor
the creation of Harriets Pet Havenso that survivors can bring their petswith them as
Jackie K. Ottoson
theyseek safety; and to equip the commercial kitchen for use by our operating partners
Sapna Swaroop
Paul Tillman
to prepare hot meals for delivery to people who are unhoused as well as create a new
Doug Underwood
contract manufacturing space for women andBIPOC entrepreneurs working to scale
ADVISORY BOARD
their food businesses.
Sharon Sayles Belton
Tammie L. Follett
Josie R. Johnson
I am happy to answer questions and provide any additional information you request,
Sheila C. Morgan
Diane Robinson
and I thank you in advance for your past and current partnership, and consideration of
Sharon G. Ryan
Paul Schnell
this request.
Council Packet Page Number 138 of 259
G9
CITY COUNCIL STAFF REPORT
Meeting Date February 12, 2024
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Mychal Fowlds, IT Director
PRESENTER:
Mychal Fowlds, IT Director
AGENDA ITEM: Payment for CentralSquareYearly Maintenance Support
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Support contracts for software are a major necessity because there are always fixes and updates and
without the support contracts we’re entitled to none of these. Also, to speak with any of our third-party
vendors a support contract is required.
Recommended Action:
Motion to approve payment for CentralSquare yearly maintenance support.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $52,011.41.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
Ensuring the city remains current with support contracts enables staff to address any issues or bugs
found within the software. This also ensures support is available should any larger scale events occur
which would require further assistance from the vendor to get the systems back up and running.
Background
The City of Maplewood has been using CentralSquare’s (formerly Zuercher) application, ZSuite, as
our Records Management System since 2015. The application was purchased by Ramsey County
and this payment is Maplewood’s portion of the support agreement. The Police Department uses
CentralSquare ZSuite to write and manage reports, log and manage evidence, issue citations and
many other uses. As the primary application used by the Police Department and as the Department is
a round-the-clock operation, continuing to have access to Zuercher support is imperative.
Attachments
1. CentralSquare invoice
Council Packet Page Number 139 of 259
G9, Attachment 1
Jowpjdf
Jowpjdf!Op!)2!pg!2*EbufQbhf!
5128:8203603135!!!!!!!!2!pg!6
Usjufdi!Tpguxbsf!Tztufnt-!b!DfousbmTrvbsf!Dpnqboz
2111!Cvtjoftt!Dfoufs!Esjwf
Mblf!Nbsz-!GM!43857
Cjmmjoh!Jorvjsjft;!Bddpvout/SfdfjwbcmfAdfousbmtrvbsf/dpn
Cjmm!UpTijq!Up
Nbqmfxppe!Qpmjdf-!NONbqmfxppe!Qpmjdf-!NO
Djuz!pg!NbqmfxppeDjuz!pg!Nbqmfxppe
Nzdibm!GpxmetNzdibm!Gpxmet
2941!Dpvouz!Spbe!C!F2941!Dpvouz!Spbe!C!F
Nbqmfxppe!NO!6621:Nbqmfxppe!NO!6621:
Vojufe!TubuftVojufe!Tubuft
Dvtupnfs!OpDvtupnfs!ObnfDvtupnfs!QP!$DvssfodzUfsntEvf!Ebuf
25169Nbqmfxppe!Qpmjdf-!NOVTEOfu!41403503135
EftdsjqujpoVojutSbufFyufoefe
Dpousbdu!Op/!R.269544
2Sfdpset!Bddjefou!Sfqpsujoh!Boovbm!Nbjoufobodf!Gff!.!Boovbm!6%238/7:%749/58
Nbjoufobodf!Gff!
Sfdpset!Bddjefou!Sfqpsujoh!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
3Ubcmfu!GCS!Dmjfou!Mjdfotf!Boovbm!Nbjoufobodf!Gff!.!Boovbm!6%215/59%633/52
Nbjoufobodf!Gff!
Ubcmfu!GCS!Dmjfou!Mjdfotf!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
4Sfdpset.UsjUfdi!DBE!Joufsgbdf!)Fyqpsu!up!DBE*!Boovbm!Nbjoufo!2%:32/3:%:32/3:
.Boovbm!Nbjoufobodf!Gff
Sfdpset.UsjUfdi!DBE!Joufsgbdf!)Fyqpsu!up!DBE*!Boovbm
Nbjoufobodf!Gff
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
5mfetQspqfsuz0Fwjefodf!Dmjfou!Mjdfotf!Boovbm!Nbjoufobodf!Gff!.!5%215/59%528/:3
Boovbm!Nbjoufobodf!Gff!
mfetQspqfsuz0Fwjefodf!Dmjfou!Mjdfotf!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
6\[Tvjuf!Qspevdujpo!Tfswfs!Ibsexbsf!Nbjoufobodf!.!Boovbm!2%5-947/:7%5-947/:7
Nbjoufobodf!Gff!
\[Tvjuf!Qspevdujpo!Tfswfs!Ibsexbsf!Nbjoufobodf!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
7\[Tvjuf!Usbjojoh0Uftujoh!Tfswfs!Ibsexbsf!Nbjoufobodf!.!Boovbm!2%4-593/6:%4-593/6:
Nbjoufobodf!Gff!
\[Tvjuf!Usbjojoh0Uftujoh!Tfswfs!Ibsexbsf!Nbjoufobodf!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
8\[Tvjuf!Xbsn!Tuboecz!Tfswfs!.!Boovbm!Nbjoufobodf!Gff!2%5-947/:7%5-947/:7
\[Tvjuf!Xbsn!Tuboecz!Tfswfs!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
9\[Tvjuf!Qspevdujpo!ODJD!Tfswfs!Ibsexbsf!Nbjoufobodf!.!Boovbm!2%3-19:/68%3-19:/68
Nbjoufobodf!Gff!
\[Tvjuf!Qspevdujpo!ODJD!Tfswfs!Ibsexbsf!Nbjoufobodf!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
Council Packet Page Number 140 of 259
G9, Attachment 1
Jowpjdf
Jowpjdf!Op!)2!pg!2*EbufQbhf!
5128:8203603135!!!!!!!!3!pg!6
Usjufdi!Tpguxbsf!Tztufnt-!b!DfousbmTrvbsf!Dpnqboz
2111!Cvtjoftt!Dfoufs!Esjwf
Mblf!Nbsz-!GM!43857
Cjmmjoh!Jorvjsjft;!Bddpvout/SfdfjwbcmfAdfousbmtrvbsf/dpn
Cjmm!UpTijq!Up
Nbqmfxppe!Qpmjdf-!NONbqmfxppe!Qpmjdf-!NO
Djuz!pg!NbqmfxppeDjuz!pg!Nbqmfxppe
Nzdibm!GpxmetNzdibm!Gpxmet
2941!Dpvouz!Spbe!C!F2941!Dpvouz!Spbe!C!F
Nbqmfxppe!NO!6621:Nbqmfxppe!NO!6621:
Vojufe!TubuftVojufe!Tubuft
Dvtupnfs!OpDvtupnfs!ObnfDvtupnfs!QP!$DvssfodzUfsntEvf!Ebuf
25169Nbqmfxppe!Qpmjdf-!NOVTEOfu!41403503135
EftdsjqujpoVojutSbufFyufoefe
:Benjojtusbujpo!Dpsf!Boovbm!Nbjoufobodf!Gff!.!Boovbm!2%3-432/89%3-432/89
Nbjoufobodf!Gff!
Benjojtusbujpo!Dpsf!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
21Npcjmf!fDjubujpot!Boovbm!Nbjoufobodf!Gff!.!Boovbm!41%219/46%4-361/56
Nbjoufobodf!Gff!
Npcjmf!fDjubujpot!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
22Npcjmf!ODJD!Boovbm!Nbjoufobodf!Gff!.!Boovbm!Nbjoufobodf!41%1/11%1/11
Gff!
Npcjmf!ODJD!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
23Npcjmf!Sfdpset!Boovbm!Nbjoufobodf!Gff!.!Boovbm!Nbjoufobodf!41%331/67%7-727/:3
Gff!
Npcjmf!Sfdpset!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
24Sfdpset!Dpsf!Boovbm!Nbjoufobodf!Gff!.!Boovbm!Nbjoufobodf!2%3-897/22%3-897/22
Gff!
Sfdpset!Dpsf!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
25Sfdpset!Bddjefou!Sfqpsujoh!Boovbm!Nbjoufobodf!Gff!.!Boovbm!2%4-1:6/77%4-1:6/77
Nbjoufobodf!Gff!
Sfdpset!Bddjefou!Sfqpsujoh!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
26Sfdpset!fDjubujpot!Boovbm!Nbjoufobodf!Gff!.!Boovbm!2%7-:76/28%7-:76/28
Nbjoufobodf!Gff!
Sfdpset!fDjubujpot!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
27Sfdpset!Dpsf!Boovbm!Nbjoufobodf!Gff!.!Boovbm!Nbjoufobodf!2%3-:13/2:%3-:13/2:
Gff!
Sfdpset!Dpsf!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
Council Packet Page Number 141 of 259
G9, Attachment 1
Jowpjdf
Jowpjdf!Op!)2!pg!2*EbufQbhf!
5128:8203603135!!!!!!!!4!pg!6
Usjufdi!Tpguxbsf!Tztufnt-!b!DfousbmTrvbsf!Dpnqboz
2111!Cvtjoftt!Dfoufs!Esjwf
Mblf!Nbsz-!GM!43857
Cjmmjoh!Jorvjsjft;!Bddpvout/SfdfjwbcmfAdfousbmtrvbsf/dpn
Cjmm!UpTijq!Up
Nbqmfxppe!Qpmjdf-!NONbqmfxppe!Qpmjdf-!NO
Djuz!pg!NbqmfxppeDjuz!pg!Nbqmfxppe
Nzdibm!GpxmetNzdibm!Gpxmet
2941!Dpvouz!Spbe!C!F2941!Dpvouz!Spbe!C!F
Nbqmfxppe!NO!6621:Nbqmfxppe!NO!6621:
Vojufe!TubuftVojufe!Tubuft
Dvtupnfs!OpDvtupnfs!ObnfDvtupnfs!QP!$DvssfodzUfsntEvf!Ebuf
25169Nbqmfxppe!Qpmjdf-!NOVTEOfu!41403503135
EftdsjqujpoVojutSbufFyufoefe
28Sfdpset!.!NO!CDB!DJCST!Joufsgbdf!)Jnqpsu!boe!Fyqpsu*!Boovbm!.!2%1/11%1/11
Boovbm!Nbjoufobodf!Gff!
Sfdpset!.!NO!CDB!DJCST!Joufsgbdf!)Jnqpsu!boe!Fyqpsu*!Boovbm!
Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
29Sfdpset!.!NO!DKTT!Joufsgbdf!)Jnqpsu!boe!Fyqpsu*!Boovbm!Nbjou!.!2%1/11%1/11
Boovbm!Nbjoufobodf!Gff!
Sfdpset!.!NO!DKTT!Joufsgbdf!)Jnqpsu!boe!Fyqpsu*!Boovbm!
Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
2:Sfdpset.NO!DpoofduSET!Joufsgbdf!Boovbm!Nbjoufobodf!Gff!.!2%1/11%1/11
Boovbm!Nbjoufobodf!Gff!
Sfdpset.NO!DpoofduSET!Joufsgbdf!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
31Sfdpset!.!NO!Dsjnf!Sfqpsujoh!)DKST*!Joufsgbdf!Boovbm!Nbjoufo!2%1/11%1/11
.Boovbm!Nbjoufobodf!Gff
Sfdpset!.!NO!Dsjnf!Sfqpsujoh!)DKST*!Joufsgbdf!Boovbm
Nbjoufobodf!Gff
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
32Sfdpset!.!NO!f.Dibshjoh!Joufsgbdf!)Jnqpsu!boe!Fyqpsu*!Boovbm!.!2%1/11%1/11
Boovbm!Nbjoufobodf!Gff!
Sfdpset!.!NO!f.Dibshjoh!Joufsgbdf!)Jnqpsu!boe!Fyqpsu*!Boovbm!
Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
33Sfdpset!.!NO!Kvejdjbm!Csbodi!)Pezttfz*!Joufsgbdf!)Jnqpsu!boe!.!2%1/11%1/11
Boovbm!Nbjoufobodf!Gff!
Sfdpset!.!NO!Kvejdjbm!Csbodi!)Pezttfz*!Joufsgbdf!)Jnqpsu!boe!
Fyqpsu*!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
34Sfdpset!.!O.EFy!Bebqufs!)JB!JFQE*!Boovbm!Nbjoufobodf!Gff!.!2%1/11%1/11
Boovbm!Nbjoufobodf!Gff!
Sfdpset!.!O.EFy!Bebqufs!)JB!JFQE*!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
Council Packet Page Number 142 of 259
G9, Attachment 1
Jowpjdf
Jowpjdf!Op!)2!pg!2*EbufQbhf!
5128:8203603135!!!!!!!!5!pg!6
Usjufdi!Tpguxbsf!Tztufnt-!b!DfousbmTrvbsf!Dpnqboz
2111!Cvtjoftt!Dfoufs!Esjwf
Mblf!Nbsz-!GM!43857
Cjmmjoh!Jorvjsjft;!Bddpvout/SfdfjwbcmfAdfousbmtrvbsf/dpn
Cjmm!UpTijq!Up
Nbqmfxppe!Qpmjdf-!NONbqmfxppe!Qpmjdf-!NO
Djuz!pg!NbqmfxppeDjuz!pg!Nbqmfxppe
Nzdibm!GpxmetNzdibm!Gpxmet
2941!Dpvouz!Spbe!C!F2941!Dpvouz!Spbe!C!F
Nbqmfxppe!NO!6621:Nbqmfxppe!NO!6621:
Vojufe!TubuftVojufe!Tubuft
Dvtupnfs!OpDvtupnfs!ObnfDvtupnfs!QP!$DvssfodzUfsntEvf!Ebuf
25169Nbqmfxppe!Qpmjdf-!NOVTEOfu!41403503135
EftdsjqujpoVojutSbufFyufoefe
35Sfdpset.Ebub!Jnqpsu!Joufsgbdf!Boovbm!Nbjoufobodf!Gff!.!Boovbm!2%2-271/:6%2-271/:6
Nbjoufobodf!Gff!
Sfdpset.Ebub!Jnqpsu!Joufsgbdf!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
36Sfqpsujoh!Dpsf!Boovbm!Nbjoufobodf!Gff!.!Boovbm!Nbjoufobodf!2%1/11%1/11
Gff!
Sfqpsujoh!Dpsf!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
37Sfqpsujoh!Vojwfstbm!Joufsgbdf!Fohjof!Boovbm!Nbjoufobodf!Gff!.!2%1/11%1/11
Boovbm!Nbjoufobodf!Gff!
Sfqpsujoh!Vojwfstbm!Joufsgbdf!Fohjof!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
38\[vfsdifs!Tvjuf.ODJD!Joufsgbdf!)Cbtjd!Rvfsz!Qbdlbhf*!Boovbm!N!2%3-123/32%3-123/32
.Boovbm!Nbjoufobodf!Gff
\[vfsdifs!Tvjuf.ODJD!Joufsgbdf!)Cbtjd!Rvfsz!Qbdlbhf*!Boovbm
Nbjoufobodf!Gff
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
39\[vfsdifs!Tvjuf.ODJD!Joufsgbdf!)Dsjnjobm!Ijtupsz!Qbdlbhf*!Boo!.!2%884/:8%884/:8
Boovbm!Nbjoufobodf!Gff!
\[vfsdifs!Tvjuf.ODJD!Joufsgbdf!)Dsjnjobm!Ijtupsz!Qbdlbhf*!
Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
3:\[Tvjuf!.!Ujnf!Tzodispoj{bujpo!Joufsgbdf!Boovbm!Nbjoufobodf!G!.!2%1/11%1/11
Boovbm!Nbjoufobodf!Gff!
\[Tvjuf!.!Ujnf!Tzodispoj{bujpo!Joufsgbdf!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
41Ubcmfu!Tfswfs!Mjdfotf!Boovbm!Nbjoufobodf!Gff!.!Boovbm!2%2-:84/5:%2-:84/5:
Nbjoufobodf!Gff!
Ubcmfu!Tfswfs!Mjdfotf!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
42Sfdpset!fDjubujpot!Boovbm!Nbjoufobodf!Gff!.!Boovbm!6%92/38%517/45
Nbjoufobodf!Gff!
Sfdpset!fDjubujpot!Boovbm!Nbjoufobodf!Gff!
Nbjoufobodf;!Tubsu;403603135-!Foe;!403503136
Council Packet Page Number 143 of 259
G9, Attachment 1
Jowpjdf
Jowpjdf!Op!)2!pg!2*EbufQbhf!
5128:8203603135!!!!!!!!6!pg!6
Usjufdi!Tpguxbsf!Tztufnt-!b!DfousbmTrvbsf!Dpnqboz
2111!Cvtjoftt!Dfoufs!Esjwf
Mblf!Nbsz-!GM!43857
Cjmmjoh!Jorvjsjft;!Bddpvout/SfdfjwbcmfAdfousbmtrvbsf/dpn
Cjmm!UpTijq!Up
Nbqmfxppe!Qpmjdf-!NONbqmfxppe!Qpmjdf-!NO
Djuz!pg!NbqmfxppeDjuz!pg!Nbqmfxppe
Nzdibm!GpxmetNzdibm!Gpxmet
2941!Dpvouz!Spbe!C!F2941!Dpvouz!Spbe!C!F
Nbqmfxppe!NO!6621:Nbqmfxppe!NO!6621:
Vojufe!TubuftVojufe!Tubuft
Dvtupnfs!OpDvtupnfs!ObnfDvtupnfs!QP!$DvssfodzUfsntEvf!Ebuf
25169Nbqmfxppe!Qpmjdf-!NOVTEOfu!41403503135
Qmfbtf!jodmvef!jowpjdf!ovncfs)t*!po!zpvs!sfnjuubodf!bewjdf-Tvcupubm%63-122/52
nbef!qbzbcmf!up!Usjufdi!Tpguxbsf!Tztufnt!
Uby%1/11
BDI;!
Spvujoh!Ovncfs!232111469!
Jowpjdf!Upubm%63-122/52
Bddpvou!Ovncfs!2527723752!
F.nbjm!qbznfou!efubjmt!up;!Bddpvout/SfdfjwbcmfADfousbmTrvbsf/dpn
Qbznfout!Bqqmjfe%1/11
Difdl;!!
2381:!Dpmmfdujpo!Dfoufs!Esjwf!!
Cbmbodf!Evf%63-122/52
Dijdbhp-!JM!717:4!
Council Packet Page Number 144 of 259
H1
CITY COUNCILSTAFF REPORT
Meeting Date February 12, 2024
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
PRESENTER:Steven Love
Jon Jarosch
AGENDA ITEM:
2024 Maplewood Street Improvements, City Project 23-08
a.Public Hearing 7:00 pm
b.Resolution Ordering Improvement after Public Hearing (4 votes)
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The Public Hearing for this project has been scheduled for 7:00 p.m. on Monday, February 12,
2024. Notices of the public hearing have been mailed and published. The Feasibility Study was
accepted by the City Council on January 22, 2024, with a Resolution Authorizing the Preparation of
Plans and Specifications, and Calling for a Public Hearing. The City Council will consider ordering
the improvements following the public hearing. A super majority vote is required to order the project.
Recommended Action:
a.Hold a Public Hearing
b.Motion to approve the attached Resolution Ordering the Improvement for the 2024
Maplewood Street improvements, City Project 23-08 (4 affirmative votes are required to
approve this resolution).
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $10,878,200
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The proposed funding plan includes a
combination of Special Benefit Assessments, Street Revitalization Fund, the Environmental Utility
Fund, the Sanitary Sewer Fund, St. Paul Regional Water Services, G.O. Improvement Bonds,
Ramsey-Washington Metro Watershed District, and the W.A.C. Fund.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
Council Packet Page Number 145 of 259
H1
The streets proposed for reconstruction under the project represent an important part of the City’s
infrastructure, serving as a connection to and from residential properties, businesses and other
points of interest. The city streets and utilities included in the project have deteriorated beyond the
point of regular annual maintenance and are in need of replacement.
Background:
The Feasibility Report for the 2024 Maplewood Street Improvements, City Project 23-08, is
complete and available in the office of the City Engineer as well as on the project web page. The
report includes information on the existing site conditions, proposed improvements, anticipated
schedule, costs, financing and recommendations.
The city streets included in the 2024 Maplewood Street Improvements total approximately 4.30
miles in length. The project includes two areas; the East Shore Drive area and the Cypress-
Maplewood Drive area. The East Shore Drive area is generally bounded by Frost Avenue to the
north, Lake Phalen to the west, Larpenteur Avenue to the south, and Birmingham Street to the east.
The Cypress-Maplewood Drive area is generally bounded by Beam Avenue to the north, Keller
Parkway to the west, Gervais Avenue to the south, and Hazelwood Avenue to the east. This project
is a part of the 2024 – 2028 Maplewood Capital Improvement Plan (CIP). If the project moves
forward through the approval process and the City Council awards a construction contract,
construction would begin in June of 2024.
The existing street pavement and aging utility infrastructure on the project streets present an
ongoing maintenance problem for the City of Maplewood Street and Utility Departments. Of the
infrastructure elements the city maintains, the bulk of the maintenance activities consist of patching
the roadway, crack sealing, filling potholes, and maintaining the aging utility infrastructure. The
condition of the existing street also represents a decreased level of service for the residents of
Maplewood, with the City receiving complaints from area residents about substandard street
conditions. The project streets have a combined average PCI rating of 32/100. The PCI rating is
based on a visual survey of the pavement and is a number between 0 and 100, with 0 being the
worst possible pavement condition and 100 being the best possible pavement condition (i.e. a new
road). This project would include the following improvements:
Pavement Rehabilitation Type Improvement Streets:
Full depth reclamation (essentially grinding and mixing) of existing pavement and underlying
aggregate base
Removal of excess reclaim material to accommodate new pavement section
Full replacement of asphalt pavement section
Spot replacement of severely deteriorated concrete curb and gutter
Roadway subgrade soil corrections as necessary
Upgrade of existing pedestrian features to ADA compliance
Saw & seal of control joints for the new bituminous pavement
Replacement of outdated utility surface castings/lids and failing structures
Installation of sacrificial anodes on existing water mains
Restoration of driveways, turf and landscape features impacted by the project
Full Reconstruction Type Improvement Streets:
Full removal of existing pavement and underlying aggregate base
Full replacement of asphalt pavement section
Council Packet Page Number 146 of 259
H1
Construction of all new concrete curb and gutter
Subgrade soil corrections based on soil boring data
Improvements to the existing pedestrian features
Saw & seal of control joints for the new bituminous pavement
Installation on sacrificial anodes on proposed and existing water mains
Utility improvements to include the installation of new storm sewer structures and piping,
replacement of cast iron water main, and replacement of select sanitary sewer services
Water quality improvements to include residential rain water gardens, infiltration basins, or
underground infiltration basins where feasible
Restoration of driveways, turf and landscape features impacted by the project
Additional Improvements:
Sanitary sewer lining of deteriorating mains throughout the City
Fog seal pavement of a past project area streets
In 2022, the City of Maplewood Sanitary Sewer Department performed televising and manhole
inspections of the sewer system within the project streets. Based on the results of the reports, staff
are recommending repairs to select sewer services which have had a history of root infiltration. The
majority of these services are located in the East Shore Drive area of the project. Staff also
recommend upgrading existing surface castings to the current standard and replacing failing
manhole adjustment rings as needed.
Saint Paul Regional Water Services (SPRWS) has identified approximately 2,600-feet of cast iron
water main which needs to be removed and replaced as a part of the project. The water main work
would be done under the project contract, with the costs associated with this work being reimbursed
to the City by SPRWS. SPRWS is also recommending sacrificial anodes be installed on all new
water mains and existing water mains in the Cypress-Maplewood Drive area of the project.
Sacrificial anodes improve corrosion resistance and break susceptibility of the water mains they are
attached to.
Some project streets lack an adequate storm sewer system, while others have an effective system
currently in place. Depending on the project street, installation of new storm sewer piping and
structures may be needed or repairs to the existing system may be needed. On streets with new
storm sewer systems proposed, water quality and rate control improvements will be implemented
where possible. Based on the existing conditions, staff are recommending the East Shore Drive
area storm sewer system be expanded and replaced as necessary. The Cypress-Maplewood Drive
area has an adequate storm sewer system in place, staff recommend only replacing failing
structures and pipes as necessary.
Neighborhood Correspondence
On July 24, 2023, the Maplewood City Council ordered the preparation of a feasibility study for the
2024 Maplewood Street Improvements. On August 1, 2023, a letter was mailed to the residents in
the project areas to provide information on the council’s action and to notify them about preliminary
engineering activities would begin during the fall of 2023.
Staff mailed informational packets to impacted residents on November 30, 2023. The packet
informs project residents about a number of topics including street construction frequently asked
questions (FAQ), assessments, and included a Neighborhood Meeting #1 Invitation.
Council Packet Page Number 147 of 259
H1
The first informational neighborhood meeting for the East Shore Drive area was held virtually on
December 14, 2023. Staff mailed out the invitation to 147 property owners with 11 attending the
meeting. The meeting included a presentation followed by a question and answer session. Items
discussed at this meeting included the public improvement process, construction process, existing
conditions, proposed improvements, assessment information, and an estimated project timeline.
The majority of the conversation revolved around speeding concerns, pavement condition, project
timeline, boulevard tree impacts, public involvement process, resident notification, proposed
improvements, drainage concerns, sidewalks, roadway widths and assessments. Following the
meeting, staff posted the meeting minutes and the presentation slides on the project website for
residents and the public to view.
The first informational neighborhood meeting for the Cypress-Maplewood Drive area was held
virtually on December 13, 2023. Staff mailed out the invitation to 141 property owners affected by
the construction project with approximately 6 attending the meeting. The meeting included a
presentation followed by a question and answer session. Items discussed at this meeting included
the public improvement process, construction process, existing conditions, proposed improvements,
assessment information, and an estimated project timeline. The majority of the conversation
revolved around impacts to utilities, property access during construction, current pavement
conditions, general construction process, proposed improvements, drainage concerns, speeding
concerns, street lights, potential tree impacts and assessments. Staff posted the meeting minutes
and the presentation slides on the project website for residents and the public to view.
Following the first neighborhood meetings, Staff reviewed the City’s Comprehensive Plan, Parks
Master Plan, and Living Streets Policy to see what additional guidance these documents could
provide for sidewalks and trails in the project area. These guiding documents did not call for any
additional sidewalks or trails within either project area. After considering all of this information, along
with the feedback heard from residents, staff is not recommending any new sidewalks be installed
as a part of the project.
On December 20, 2023, residents were mailed an informational letter on how to access and use the
InputID tool, which is located on the project website. The system is ‘social-media like’, with the
ability to add comments on the map and the ability to like or dislike comments. Staff have received
many questions and comments about the project on this online tool. Staff will continue to monitor
these comments throughout the design process.
A project survey has been sent out to the full reconstruction areas of the project to solicit additional
feedback from area residents. A second neighborhood meeting is scheduled to take place prior to
the public hearing. The timing of the second neighborhood meeting provides residents with the
opportunity to hear about the latest project developments and to have their questions answered
prior to the public hearing. Additional neighborhood meetings and stakeholder correspondence are
planned throughout the public improvement process to continue conversations with area residents
and to ensure that everyone affected by the potential project is well informed and has had multiple
chances to provide input.
Assessments
An independent appraisal firm has been hired to provide an opinion of special benefit received by
properties within the project area. This information will ultimately be utilized to determine the special
benefit assessment amounts for the project area. The rates established in the City’s Special
Assessment Policy were utilized at this time to generate a preliminary assessment roll.
Council Packet Page Number 148 of 259
H1
Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an
equal “unit” basis. However, per Minnesota State Statute 429, the assessment amount cannot be
greater than the benefit received by the property from the type(s) improvement. Ultimately the
special benefit appraisal report will determine the final assessment amounts for the properties
proposed to be assessed as a part of the project. For the purposes of this report and establishing a
project financing plan, the preliminary assessment rate(s) are as follows.
Residential
o Full Reconstruction Rate, Single Family Unit = $6,600/Unit
o Partial Reconstruction Rate, Single Family Unit = $4,950/Unit
o Pavement Rehabilitation Rate, Single Family Unit = $3,450/Unit
o Pavement Rehabilitation Rate, Duplex Rate = $1,955/Unit
Commercial/Multi-Family
o Pavement Rehabilitation Rate = $69.00/Front-Foot
The assessment hearing is currently proposed to be held in September of 2024.
Estimated Project Cost
The total estimated project cost is $10,878,200 and is outlined below:
Estimated Project Cost Summary
Proposed ImprovementsTotal Amount % of Total
Street Improvements$6,458,000 59%
Drainage Improvements $2,820,000 26%
Sanitary Sewer Improvements $430,000 4%
Water System Improvements $1,170,200 11%
Total Estimated Project Cost: $10,878,200 100%
The estimated costs include 10% contingencies and 12% overhead, which include geotechnical,
legal, and fiscal expenses.
Preliminary Project Funding Plan
The improvements are proposed to be financed through a combination of Environmental Utility
Fund, G.O. Improvement Bonds, Sanitary Sewer Fund, Special Benefit Assessments, Saint Paul
Regional Water, Ramsey-Washington Metro Watershed District, and the W.A.C. Fund. An update to
the financing plan will be provided after the special benefits appraisal is received.
Estimated Project Cost Recovery
Funding Source Total Amount % of Total
General Obligation (G.O.) Improvement Bonds $4,759,300 43%
Street Revitalization Fund $658,100 6%
Environmental Utility Fund $2,156,000 20%
Ramsey-Washington Metro Watershed District$125,000 1%
Sanitary Sewer Fund $430,000 4%
Water Area Fund (WAC) $83,400 1%
St. Paul Regional Water Services $1,086,800 10%
Special Benefit Assessments $1,579,600 15%
Total Estimated Project Funding: $10,878,200 100%
Council Packet Page Number 149 of 259
H1
The total estimated project cost is roughly $58,000 higher than the approved CIP. This is due to
higher than anticipated watermain replacement costs and drainage improvement costs at the
feasibility level versus the CIP. These additional costs will be covered by contributions from Saint
Paul Regional Water Services and the Ramsey-Washington Metro Watershed District. Overall
bonding levels are estimated to be roughly $34,000 less than the CIP estimate.
The estimated project costs and the preliminary project funding plan have been reviewed by the
Finance Director.
Project Schedule
The following is a tentative schedule for City Project 23-08 should it be determined to proceed with
the project:
Project MilestoneDate
Order Preparation of Feasibility Study 7/24/2023
Neighborhood Meeting #1 (Maplewood Drive-Cypress Area only)12/13/2023
Neighborhood Meeting #1 (East Shore Drive Area only)12/14/2023
City Council Meeting | Accept Feasibility Study, Order Public Hearing, 1/22/2024
Authorize Preparation of Plans & Specifications
Neighborhood Meeting #2 (East Shore Drive Area & Maplewood Drive-2/7/2024
Cypress Area)
City Council Meeting | Public Hearing & Order Improvement 2/12/2024
City Council Meeting | Approve Plans and Specifications, Authorize 3/25/2024
Advertisement for Bids, Authorize Preparation of Assessment Roll
Bid Opening4/19/2024
City Council Meeting | Award Contract 5/13/2024
Neighborhood Meeting #3 (East Shore Drive Area only)May 2024
Neighborhood Meeting #3 (Maplewood Drive-Cypress Area only)May 2024
Begin Construction June 2024
City Council Meeting | Accept Assessment Roll & Order Assessment 8/12/2024
Hearings
Neighborhood Meeting #4 (East Shore Drive Area & Maplewood Drive-9/4/2024
Cypress Area)
City Council Meeting | Assessment Hearing and Adopt Assessment Roll 9/9/2024
Complete Construction November 2024
Assessments Certified to Ramsey County November 2024
Attachments:
1.Resolution Ordering Improvements
2.Project Location Map
3.Public Hearing Presentation
Council Packet Page Number 150 of 259
H1, Attachment 1
RESOLUTION
ORDERING IMPROVEMENT
nd
WHEREAS, pursuant to a resolution of the City Council adopted January 22, 2024, a
date for a council hearing was set on the proposed street improvements for the 2024
Maplewood Street Improvements, City Project 23-08; and
WHEREAS, a notice was mailed ten days in advance to residents and a notice of the
th
hearing was published, and the hearing was duly held on February 12, 2024; and the council
has heard all persons desiring to be heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1.That it is necessary, cost-effective and feasible, as detailed in the Feasibility
Report, that the City of Maplewood make improvements to the streets included in the 2024
Maplewood Street Improvements, City Project 23-08.
2.Such improvements ordered as proposed in the Council resolution adopted on
th
the 12day of February 2024.
3.The City Engineer, or his designee, is the designated engineer for this
improvement project and is hereby directed to prepare final plans and specifications as
nd
previously directed by the City Council at the January 22, 2024 council meeting.
4.The Finance Director was authorized to make the financial transfers necessary
nd
for the preparation of plans and specifications at the January 22, 2024 council meeting. A
budget of $10,878,200 was established at that time. The proposed financing plan shall be
implemented and is as follows:
Estimated Project Cost Recovery
Funding Source Total Amount% of Total
General Obligation (G.O.) Improvement Bonds $4,759,300 43%
Street Revitalization Fund $658,100 6%
Environmental Utility Fund$2,156,00020%
Ramsey-Washington Metro Watershed District$125,000 1%
Sanitary Sewer Fund $430,000 4%
Water Area Fund (WAC) $83,400 1%
St. Paul Regional Water Services (SPRWS) $1,086,800 10%
Special Benefit Assessment $1,579,600 15%
Total Estimated Project Funding: $10,878,200 100%
th
Approved this 12 day of February 2024.
Council Packet Page Number 151 of 259
H1, Attachment 2
Council Packet Page Number 152 of 259
H1, Attachment 3
Street
City Council
February 12, 2024
¤
Presented to Maplewood
Improvements
¤
City Project 23-08
2024 Maplewood
Council Packet Page Number 153 of 259
H1, Attachment 3
Avenue
Sophia
near
Drive
Shore
East
Why These Streets?
4.30 Miles in LengthAverage PCI Rating Ï32/100
¤¤
Poor pavement conditionPavement has deteriorated to the point where patching and maintenance is no longer cost-effective.Some streets completely lack concrete curb and gutter.Storm sewer
and sanitary sewer are in need of upgrade on select streets.SPRWS has identified 2600-feet of cast iron water main in need of replacement.
¤¤¤¤¤
Council Packet Page Number 154 of 259
H1, Attachment 3
Council Packet Page Number 155 of 259
H1, Attachment 3
(2022)
Avenue
Cope
on
Reclamation
Project Scope ÏPavement Rehabilitation Streets
Reclamation (essentially roto-tilling) of pavement & aggregate base to create new road base.Removal of excess reclaim material (gravel) to allow for new pavement section.Installation
of new asphalt pavement.Replace existing structurally damaged concrete curb.Repairs as needed to existing storm sewer structures and castings.Replacement of outdated sanitary sewer
castings.Installation of sacrificial anodes on existing water main (reduces corrosion & prolong life).Restoration of driveways and boulevards.
¤¤¤¤¤¤¤¤
Council Packet Page Number 156 of 259
H1, Attachment 3
(2022)
Avenue
Cope
replacement
main
Water
Project Scope ÏFull Reconstruction Streets
Full removal and replacement of pavement, aggregate base and poor subgrade soils.Installation of new asphalt pavement.Installation of new concrete curb and gutter.Repairs and expansion
of storm sewer system as needed.Water quality feature installations.Replacement of sanitary sewer castings, with repairs to main and services as needed.Replacement of 2600-feet of cast
iron water main.Installation of sacrificial anodes on water main (reduces corrosion & prolongs life).Restoration of driveways & boulevards.Utilize MaplewoodÔs Living Streets Policy
for design guidance within neighborhood.
¤¤¤¤¤¤¤¤¤¤
Council Packet Page Number 157 of 259
H1, Attachment 3
2023
th
& 14
th
, 2024
th
Neighborhood Meeting
st
Resident Communication
Project Location Map, FAQ Brochure, Assessment InformationAreas of discussion included the project scope, project timeline, cost/funding sources, assessment information, resident communication.
Online mapping tool for residents to comment on projectÓSocial media-likeÔ in allowing comments, likes, and dislikesUpdate from 1Answer questions leading up to Public HearingAsked for
additional information in East Shore Drive Area of Project.
¤¤¤
¤¤¤¤
Informational Packet ÏNovember 2023Neighborhood Meeting #1 ÏDecember 13InputIDWebtool ÏDecember 2023Neighborhood Meeting #2 ÏFebruary 7Property Owner Survey
Council Packet Page Number 158 of 259
H1, Attachment 3
Resident Communication
Some area residents expressed concerns over speeding , traffic volumes, and pedestrian safety along East Shore DriveDesign proposes to narrow East Shore Drive from 30-32 feet to 26-feetSome
area residents expressed concerns over losing mature boulevard treesCity views trees as an asset. Project will be designed to save trees to extent possible. (Some exceptions include
ash Trees or hazardous trees)Some area residents noted the need for additional street lightingAll project streets will be reviewed to ensure lighting meets City PolicySome area residents
noted localized water ponding concernsThese areas will be reviewed and corrected to the extent possible
¤¤
¤¤¤¤¤¤
Speeding and Pedestrian Safety along East Shore DriveTree Removal ConcernsStreet Lighting Needs Drainage Concerns
Council Packet Page Number 159 of 259
H1, Attachment 3
0
0
2
,
8
7
8
,
0
1
$
=
t
s
o
C
t
c
e
j
o
r
P
d
e
Project Costs & Funding
t
a
m
i
t
s
E
l
a
t
G.O. Improvement Bonds -$4,759,400 (43%)Street Revitalization Fund -$658,100 (6%)Environmental Utility Fund -$2,156,000 (20%)Sanitary Sewer Fund -$430,000 (4%)W.A.C. Fund -$83,400 (1%)St.
Paul Regional Water Services -$1,086,800 (10%)Ramsey-Washington Metro Watershed District -$125,000 (1%)Special Benefit Assessments -$1,579,600 (15%)
o
T¤¤¤¤¤¤¤¤
Project Funding
Council Packet Page Number 160 of 259
H1, Attachment 3
What is a Special Assessment?
Funding source utilized to finance a portion of public improvementsMaximum rates are set by the City Council on a yearly basis.Independent appraisal firm hired to determine benefit received
by properties.Per Minnesota State Statute 429 the assessment amount cannot be more than the direct benefit to the property.
¤¤¤¤
Council Packet Page Number 161 of 259
H1, Attachment 3
Special Assessment
Assessment amountPayment optionsDeferral optionsRight to object
¤¤¤¤
Residents will be mailed an official assessment noticeNeighborhood meeting in the summer of 2024 to cover assessments
¤¤
Assessment Hearing ÏSeptember 2024Prior to the Assessment Hearing
¤¤
Council Packet Page Number 162 of 259
H1, Attachment 3
, 2024
th
Tentative Project Schedule
Residents provide input on proposed improvementsCouncil votes after public hearing
¤¤
Public HearingÏFebruary 12Approval of Plans/Advertising for Bids ÏMarch 2024Award of Contract ÏApril 2024 Neighborhood Meeting #3 ÏMay 2024Construction ÏJune to November 2024Assessment
HearingÏSeptember 2024
¤¤¤¤¤¤
Council Packet Page Number 163 of 259
H1, Attachment 3
Recommendation
Hold a Public HearingApproval of the Resolution Ordering the Improvement for the 2024 Maplewood Street Improvements, City Project 23-08 (Four affirmative votes are required to approve
this resolution).
¤¤
Council Packet Page Number 164 of 259
For the permanent record:
Meeting Date: 2/12/2024
Agenda Item H1, Additional Attachment
I1
CITY COUNCILSTAFF REPORT
Meeting Date February 12, 2024
REPORT TO:Melinda Coleman, City Manager
REPORT FROM: Michael Martin, AICP, Assistant Community Development Director
PRESENTER:Michael Martin, AICP, Assistant Community Development Director
Saint Paul Educational FoundationCommunications Monopole, 1210
AGENDA ITEM:
Sterling Street South
a.Conditional Use Permit and Variances Resolution
b.Design Review Resolution
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
This item originally went before the city council on December 11, 2023, and was tabled until this
meeting. The city council requested more information regarding Ramsey County’s interest in
utilizing this site for emergency equipment and if there were other proposed towers in the cities near
this site.
As background, the applicant proposes installing a 195-foot communications monopole to house
equipment that currently resides on a ski jump owned and operated by the Saint Paul Educational
Foundation. The proposal includes moving the equipment off the ski jump and onto a new tower on
the ski jump property at 1210 Sterling Street South. The applicant needs city council approval for a
conditional use permit, height and setback variances, and design review to move forward.
Recommended Action:
City staff is providing three actions for consideration by the city council. The city council may make
a motion on any of these three actions or create its own recommended action.
a.Motion to approve a conditional use permit and variances resolution and a design review
resolution for a 195-foot communications monopole with a height variance of 70 feet and a
setback variance of 45 feet to be constructed at 1210 Sterling Street South.
b.Motion to approve a conditional use permit and variances resolution and a design review
resolution requiring the applicant to resubmit revised plans to allow for a ___-foot
communications monopole with a height variance of __ feet and a setback variance of __ to
be constructed at 1210 Sterling Street South. (Height and setback variances to be
determined by the city council)
c.Motion recommending denial of the proposal. (A motion to deny must include findings of fact
germane to the request which has been included in a resolution attached to this report.)
Council Packet Page Number 165 of 259
I1
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is $0
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The city deemed the application complete on October 18, 2023. The initial 60-day review deadline
for a decision is December 17, 2023. As stated in Minnesota State Statute 15.99, the city is allowed
to take an additional 60 days, if necessary, to complete the review. The city has
exercised this right, and the new deadline for review is now February 15, 2024. As this is the last
regularly scheduled city council meeting before this deadline, the city council needs to make a
decision on this project at the February 12, 2024 meeting.
Background:
The city council tabled this project at their December 11, 2023, meeting in order to request more
information regarding Ramsey County’s interest in utilizing this site for emergency equipment and to
understand if there were other proposed towers in the cities near this site. Staff contacted Michael
Mihelich with Ramsey County’s Emergency Communications to gauge the county’s interest in
utilizing this site. Mr. Mihelich reviewed the project documents submitted by the applicant and
stated that Ramsey County was not interested in placing emergency communications equipment at
the proposed site. Mr. Mihelich also checked with Washington County, which is to the east of this
site, and they also had no interest in this site. Staff also checked with the cities of Woodbury,
Newport and Saint Paul and there are no proposed, pending or recently approved
telecommunication towers in their municipalities.
The Saint Paul Educational Foundation is the nonprofit foundation that owns and manages the ski
jump. The existing ski jump is 100 feet in height. The property owner conducted a design and
structural analysis, which determined that the ski jump tower could not hold the equipment needed
for additional upgrades without structural modifications. This has led to the Saint Paul Educational
Foundation proposing the installation of a new 195-foot communications monopole.
Conditional Use Permit
Section 44-1327 of the city’s zoning code requires a conditional use permit (CUP) for a
communication tower in a residential zoning district. The site at 1210 Sterling Street South is zoned
Farm Residential. The code also states that communication towers can only be located in the
following residentially zoned locations or properties:
a. Churches or places of worship.
b. Parks, when the city determines the facility would be compatible with the nature of the park.
c. City-owned property, government, school, utility and institutional sites or facilities.
This site would be considered an institutional use site and, as mentioned, currently has wireless
communication equipment on-site. A CUP was not required previously for this site as the equipment
is located on the ski jump, which is permitted by the code.
In reviewing an application for a conditional use permit for the construction of commercial antennas,
Council Packet Page Number 166 of 259
I1
towers, and accessory structures, the city council shall consider the following:
1. Standards in this Code.
2. Recommendations of the planning commission and community design review board.
3. Effect of the proposed use upon the health, safety, convenience and general welfare of
residents of surrounding areas.
4. Effect on property values.
5. Effect of the proposed use on the comprehensive plan.
As the site already contains equipment for three wireless carriers who previously submitted
coverage/interference analysis and capacity analysis to the city, the applicant was not required to
supply this information with this application. Towers in residential zoning districts designed and built
for collocation are allowed to be 125 feet in height. The applicant is requesting approval for a 195-
foot communications monopole, requiring a variance, which is discussed later in this report.
If the tower is located next to a residential property line or next to a property that the city is planning
for residential use, the tower must be located at least the height of the tower plus 25 feet from the
nearest residential structure. The proposed tower would be located 175 feet from the nearest
residential structure, thus requiring a setback variance, which is discussed later in this report. The
owner of the home to the south has written to the city to support the project.
The applicant has stated that the proposed monopole will be designed with a 50 percent breakaway
fall zone, allowing a fall zone of half the monopole's height, approximately 97.5 feet. If this tower
design is acceptable to the city council, staff recommends that a structural engineer be required to
sign off on all design plans related to the tower.
Code states that all ground equipment and accessory structures are required to be located at least
ten feet from side and rear property lines. The ground equipment for the wireless carriers already
exists on-site and meets the setback requirements. No changes to the location of the ground
equipment are proposed.
Variances
Height Variance
As mentioned in the CUP section, the application proposes a 195-foot communications monopole.
The maximum height allowed for this parcel and zoning district would be 125 feet, thus requiring a
70-foot variance. For reference, the city’s zoning code allows communications towers to be
constructed up to 175 feet in zoning districts or locations other than residential. While the ski jump
is a non-residential use and adjacent to a major freeway, the site is zoned farm residential and is
surrounded on three sides by single-family homes. The city council should consider these factors to
determine if a 90-foot variance is appropriate for this site.
Setback Variance
Again, as mentioned in the CUP section, the city’s zoning code requires towers to be setback the
height of the tower plus 25 feet. The nearest home to the proposed tower location is setback 175
feet. So, considering setback requirements alone, the maximum tower height could be 150 feet.
The applicant proposes a 195-foot monopole communications tower requiring a 220-foot setback.
Again, the nearest home is 175 feet, meaning a setback variance of 45 feet would be required.
As previously mentioned, the applicant has stated that the proposed monopole will be designed
with a 50 percent breakaway fall zone, allowing a fall zone of half of the height of the monopole,
approximately 97.5 feet. If this tower design is acceptable to the city council, staff recommends that
Council Packet Page Number 167 of 259
I1
a structural engineer be required to sign off on all design plans related to the tower.
Overview
To approve any variances, the city council must consider the practical difficulties with the property,
preventing the applicant from complying with city code requirements. The elevation of the site is
very steep north and east of the ski jump. The location of the ski jump provides a challenge in
locating a new tower. With that said, staff has concerns with the height of the proposed tower and
its location compared to the home to the south.
The applicant requests a 195-foot communications monopole to provide room for four wireless
providers – one more carrier than the site currently holds – at the 125’, 140’,155’, and 170’ levels
and for community emergency response equipment at the top. Currently, the applicant has no
agreements with local agencies to use the top of the proposed tower and as already mentioned,
Ramsey and Washington counties have expressed they are not interested in this site.
To provide room for three providers, like the ski jump currently provides, a new tower would need to
be approximately 165 feet in height. To allow an additional carrier, in addition to the three, a tower
would need to be approximately 180 feet.
Design Review
Site Plan
The proposed monopole tower would be located just south of the ski jump. The applicant desires to
have the new tower within 40 feet of the existing ground equipment so that the entire site would not
have to be reworked. The operations of the ski jump and the site's steep elevations also limit a
tower's potential locations. The proposed tower site would be 233 feet from the property line to the
west and 357 feet from the property line to the east. The tower would be setback 109 feet from the
property line to the south and 175 feet to the house, as described above. The existing ground
equipment is to the southeast of the ski jump, is not proposed to move its location, and meets
setback requirements.
Monopole Elevation and Landscaping/Screening
Sec. 44-1327(13) requires the community design review board to recommend the plans for towers,
utility, equipment or accessory buildings, site plans, and proposed screening and landscaping. The
proposed 195-foot communications monopole would have a flush-mounted installation instead of
the projecting triangular antenna installation. Staff finds the flush pole an improvement over the
standard tower design seen throughout the Twin Cities metro area. There would be platforms on
the pole at each carrier elevation. Sec. 44-1328(3)9 requires that towers be light blue, gray, or
another color shown to reduce visibility. The applicant would need to meet this requirement. Code
also requires that all equipment be removed from the ski jump and prohibits the new tower from
being lighted.
The existing ground equipment does have a chain link fence, but staff feels there is an opportunity
to add additional landscaping screening around this equipment area. Environmental staff reviewed
the plans and found that the proposed monopole is close to two 18” oak trees. The applicant should
submit a tree plan showing the significant trees' size, species, and location within the disturbed
area. The applicant should also be required to submit a landscape plan to show tree replacement, if
necessary, and additional screening for the monopole and ground equipment.
Council Packet Page Number 168 of 259
I1
Department Comments
Engineering – Jon Jarosch
A grading permit is required for this project.
Environmental – Shann Finwall
Submit a tree plan showing the size, species, and location of all significant trees within the
disturbed area. A significant tree is any hardwood tree 6 diameter inches or larger, conifer
tree 8 diameter inches or larger, and softwood tree 12 diameter inches or larger. The plan
must show which trees will be removed with the development of the monopole, or how the
trees near the project will be preserved. If significant tree removal is proposed, the plan
must show tree replacement per the City’s tree ordinance.
Submit a landscape plan to show tree replacement if necessary and how the monopole will
be screened per the City’s antenna and tower ordinance.
Building Official – Randy Johnson
The proposed building is required to meet the minimum requirements of the Minnesota State
Building Code. Applicant must also submit a written report certified by a Minnesota licensed
structural engineer detailing how the 50 percent breakaway is achieved without compromising the
required design of the monopole.
Board and Commission Review
Community Design Review Board
November 21, 2023: The community design review board reviewed this project and recommended
approval as presented.
Planning Commission
November 21, 2023: The planning commission reviewed this project, held a public hearing, and
recommended approval as presented. No members of the public spoke during the public hearing,
though staff did receive one letter after the meeting, which is included in the next section.
Citizen Comments
Staff sent public hearing notices to the 50 surrounding property owners within 500 feet of the
proposed site and invited owners to provide their opinions about this proposal. Staff has received
three responses.
1. (Email sent to applicant and forwarded to city) Thank you for the information on the
proposed changes to your cell tower operation. Thank you also for taking the time to give us
a tour and explaining the changes and variance requests in more detail. My wife and I have
no problem with said changes to install a monopole. (Pat and Patty Lyons, 1230 Sterling St
S)
2. I and my family own and live at 2470 Schadt Drive, Maplewood MN 55119. We received
your letter 11/8/2023 on the project. I intended to come to the meeting last night to get more
information, I did not yet have an opinion. I was unable to attend the meeting at the last
minute due to a sick kid.
Council Packet Page Number 169 of 259
I1
After watching the video, I decided, I support in principal that this is a good location to add
more capacity for cell carriers as the property owner is inclined to do. I recognize it would be
beneficial to the community as well. I however do not support the variance in height or
setback. Watching the video it was made clear the carriers themselves are all preferring a
lower location on the pole more in line with the current structure height. The height variance
requested is a function of the existing structure is maxed out for the number of carriers it can
handle and would be blocking signals from the new pole should it be built. This is a
residential area, a 195-foot tower is the same as an 18 story building.
If the existing structure is maxed out on number of carriers they can accommodate. If they
want to accommodate more, I would hope they could redesign or replace their current
structure with the goal in mind within the current zoning requirements and at the more
desired height of the carriers. Had I been able to attend I would have stood to state my
objection. (Nicholas Jalonack, 2470 Schadt Drive)
3.I just wanted to drop a quick note expressing my support for the St. Paul Ski Club’s plan to
install a monopole on their property to improve the cell coverage in our area. I have lived
abutting Pleasantview Park since 2007 and the ski club has always been a welcoming
neighbor. They have encouraged myself and my kids to hike through their property, and it
would be a shame to see them have to leave. (Levi Kinsey, 1132 Lakewood Drive South)
Reference Information
Site Description
Project Area: 17.99 acres
Existing Land Use: Ski jump
Surrounding Land Uses
North: Single-family homes
East: I-494
South: Single-family homes
West: Single-family homes
Planning
Existing Land Use: Open Space
Existing Zoning: Farm Residential
Attachments:
1.Conditional Use Permit and Setback Variances Resolution
2.Design Review Resolution
3.Denial of Conditional Use Permit, Setback Variances and Design Review Resolution
4.Overview Map
5.2040 Future Land Use Map
6.Zoning Map
7.Applicant’s Narrative
8.Site Plan
9.Monopole Elevation
10.CDRB Minutes, November 21, 2023
Council Packet Page Number 170 of 259
I1
11.PC Minutes, November 21, 2023
12.Applicant’s Plans (separate attachment)
Council Packet Page Number 171 of 259
I1, Attachment 1
CONDITIONAL USE PERMIT AND SETBACK VARIANCES RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Dale Romsos of VMC LLC has requested approval of a conditional use permit and
variances to permit a 195-foot communications monopole.
1.02 The property is located at 1210 Sterling Street South and is legally described as:
PIN: 132822430022. The South seventy-four feet (S. 74') of the West Half of the
Southeast Quarter (W 1/2 of SE 1/4) of Section 13, Township 28, Range 22, lying
North of the South twenty-five (S. 25) acres, East of Sterling Street, and West of
State Trunk Highway 494, it being the intention of the granters to convey a seventy-
four foot (74') strip immediately to the North of the South twenty-five (S. 25) acres of
the West Half of the Southeast Quarter (W 1/2 of SE 1/4) of Section 13, Township
28, Range 22.
AND
Outlot A, HIGHWOOD ESTATES NO. 2, according to the recorded plat thereof.
AND
That portion of the SW 1/4 of the SE1/4 of Sec. 13, T. 28, R.22, according to the
Government Survey thereof, described as follows: Commencing at the SE corner of
the SW 1/4 of the SE 1/4 of said Sec. 13, thence N. 50 rods, thence W. 80 rods to
the Quarter Sec. line, thence S. 50 rods to the Sec. line, thence E. along the sec. line
80 rods to the place of beginning, being 25 acres, more or less.
Less and Except that portion of the property conveyed by the following: As referred
to in Warranty Deed recorded as Instrument No. 2717756: The east one-half of
Sterling Street right-of-way that is located in the south half of Section 13, Township
28, Range 22 which is south of the south line of the following-described property and
south of the (easterly) extension of said south line: the north 487.99 feet of the SW
l/4 of the SE l/4 of Section 13, Township 28, Range 22.
AND
Outlet A, Maplewood Highlands, Ramsey County, Minnesota according to the
recorded plat thereof.
As referred to in Warranty Deed recorded as instrument No. 2718516:
That part of the South 180.00 feet of the West 233.00 feet of the Southwest Quarter
of the Southeast Quarter of Section 13, Township 28, Range 22, Ramsey County,
Minnesota lying East of the West 33.00 thereof.
Ramsey County
Abstract Property
Council Packet Page Number 172 of 259
I1, Attachment 1
Section 2.Standards.
2.01 City Ordinance Section 44-1327 requires a Conditional Use Permit for
Communications Towers.
2.02 Communication Towers Conditional Use Permit Standards. City Ordinance Section
44-1326.
1. Standards in this Code.
2. Recommendations of the planning commission and community design review
board.
3. Effect of the proposed use upon the health, safety, convenience and general
welfare of residents of surrounding areas.
4. Effect on property values.
5. Effect of the proposed use on the comprehensive plan.
2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on the
following nine standards for approval.
1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Council Packet Page Number 173 of 259
I1, Attachment 1
2.04Variance Standard. City Ordinance Section 44-13 refersto state statute which states
a variance may be granted from the requirements of the zoning ordinance when: (1)
the variance is in harmony with the general purposes and intent of this ordinance; (2)
when the variance is consistent with the comprehensive plan; and (3) when the
applicant establishes that there are practical difficulties in complying with the
ordinance. Practical difficulties mean: (1) The proposed use is reasonable; (2) the
need for a variance is caused by circumstances unique to the property, not created
by the property owner, and not solely based on economic conditions.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
3.02 The proposal meets the specific variance standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional use permit
and variances request.
1. On November 21, 2023, the planning commission held a public hearing. The city
staff published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements.
2. On December 11, 2023, the city council discussed this resolution. They
considered reports and recommendations from the planning commission and city
staff. The city council voted to table this item until the February 12, 2024 meeting
3. On February 12, 2024, the city council discussed this resolution. They again
considered reports and recommendations from the planning commission and city
staff.
Section 5. City Council
5.01 The city council hereby _______ the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following conditions:
1. All construction shall follow the plans approved by the city. The director of
community development may approve minor changes.
2. The proposed construction must be substantially started within one year of
council approval or the permit shall become null and void.
3. The city council shall review this conditional use permit in one year.
4. This conditional use permit is conditioned upon the applicant allowing the
collocation of other provider's telecommunications equipment on the proposed
tower. The applicant shall submit a letter to staff allowing collocation before a
building permit can be issued.
5. The tower may not have any lighting on the structure or illuminating the structure.
Council Packet Page Number 174 of 259
I1, Attachment 1
6.All wireless communication equipment on the ski jump must be removed when
the new monopole tower is operational.
7.This resolution approves a 195-foot tall communications monopole with a height
variance of 70 feet and a setback variance of 45 feet.
__________ by the City Council of the City of Maplewood, Minnesota, on February 12, 2024.
Council Packet Page Number 175 of 259
I1, Attachment 2
DESIGN REVIEWRESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Dale Romsos of VMC LLC has requested approval of design review to permit a 195-
foot communications monopole.
1.02 The property is located at 1210 Sterling Street South and is legally described as:
PIN: 132822430022. The South seventy-four feet (S. 74') of the West Half of the
Southeast Quarter (W 1/2 of SE 1/4) of Section 13, Township 28, Range 22, lying
North of the South twenty-five (S. 25) acres, East of Sterling Street, and West of
State Trunk Highway 494, it being the intention of the granters to convey a seventy-
four foot (74') strip immediately to the North of the South twenty-five (S. 25) acres of
the West Half of the Southeast Quarter (W 1/2 of SE 1/4) of Section 13, Township
28, Range 22.
AND
Outlot A, HIGHWOOD ESTATES NO. 2, according to the recorded plat thereof.
AND
That portion of the SW 1/4 of the SE1/4 of Sec. 13, T. 28, R.22, according to the
Government Survey thereof, described as follows: Commencing at the SE corner of
the SW 1/4 of the SE 1/4 of said Sec. 13, thence N. 50 rods, thence W. 80 rods to
the Quarter Sec. line, thence S. 50 rods to the Sec. line, thence E. along the sec. line
80 rods to the place of beginning, being 25 acres, more or less.
Less and Except that portion of the property conveyed by the following: As referred
to in Warranty Deed recorded as Instrument No. 2717756: The east one-half of
Sterling Street right-of-way that is located in the south half of Section 13, Township
28, Range 22 which is south of the south line of the following-described property and
south of the (easterly) extension of said south line: the north 487.99 feet of the SW
l/4 of the SE l/4 of Section 13, Township 28, Range 22.
AND
Outlet A, Maplewood Highlands, Ramsey County, Minnesota according to the
recorded plat thereof.
As referred to in Warranty Deed recorded as instrument No. 2718516:
That part of the South 180.00 feet of the West 233.00 feet of the Southwest Quarter
of the Southeast Quarter of Section 13, Township 28, Range 22, Ramsey County,
Minnesota lying East of the West 33.00 thereof.
Ramsey County
Abstract Property
Council Packet Page Number 176 of 259
I1, Attachment 2
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) and 44-1327(13) requires that the community design
review board make the following findings to approve plans:
1. That the design and location of the proposed development and its relationship to
neighboring, existing or proposed developments and traffic is such that it will not
impair the desirability of investment or occupation in the neighborhood; that it will
not unreasonably interfere with the use and enjoyment of neighboring, existing or
proposed developments; and that it will not create traffic hazards or congestion.
2. That the design and location of the proposed development are in keeping with
the character of the surrounding neighborhood and are not detrimental to the
harmonious, orderly and attractive development contemplated by this article and
the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide a
desirable environment for its occupants, as well as for its neighbors, and that it is
aesthetically of good composition, materials, textures and colors.
Section 3. City Council Action.
3.01 The above-described site and design plans are hereby approved based on the
findings outlined in Section 3 of this resolution. Subject to staff approval, the site
must be developed and maintained in substantial conformance with the design plans.
Approval is subject to the applicant doing the following:
1. Obtain a conditional use permit and variances approval from the city council for
this project.
2. Repeat this review in two years if the city has not issued a building permit for this
project.
3. All requirements of the city engineer, fire marshal and building official must be
met.
4. The flush mount design for the telecommunications tower shall be utilized.
5. Prior to the issuance of a building permit, the applicant shall submit for staff
approval the following items:
a. Submit a tree plan showing the size, species, and location of all significant
trees within the disturbed area. A significant tree is any hardwood tree 6
diameter inches or larger, conifer tree 8 diameter inches or larger, and
softwood tree 12 diameter inches or larger. The plan must show which trees
will be removed with the development of the monopole or how the trees near
the project will be preserved. If significant tree removal is proposed, the plan
must show tree replacement per the City’s tree ordinance.
b. Submit a landscape plan to show tree replacement if necessary and how the
monopole and ground equipment will be screened per the City’s antenna and
tower ordinance.
Council Packet Page Number 177 of 259
I1, Attachment 2
c.Submit a written report certified by a Minnesota licensed structural engineer
detailing how the 50 percent breakaway is achieved without compromising
the required design of the monopole.
d.The applicant shall provide the city with a cash escrow or an irrevocable letter
of credit for all required exterior improvements. The amount shall be 150
percent of the cost of the work.
6.If any required work is not done, the city may allow temporary occupancy if:
a.The city determines that the work is not essential to public health, safety or
welfare.
b.The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor
shall complete any unfinished exterior improvements by June 1 of the
following year if occupancy of the building is in the fall or winter or within six
weeks of occupancy of the building if occupancy is in the spring or summer.
7.All work shall follow the approved plans. The director of community development
may approve minor changes.
__________ by the City Council of the City of Maplewood, Minnesota, on February 12, 2024.
Council Packet Page Number 178 of 259
I1, Attachment 3
DENIAL OF CONDITIONAL USE PERMIT, SETBACK VARIANCES AND DESIGN REVIEW
RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Dale Romsos of VMC LLC has requested approval of a conditional use permit,
setback variances and design review to permit a 195-foot communications
monopole.
1.02 The property is located at 1210 Sterling Street South and is legally described as:
PIN: 132822430022. The South seventy-four feet (S. 74') of the West Half of the
Southeast Quarter (W 1/2 of SE 1/4) of Section 13, Township 28, Range 22, lying
North of the South twenty-five (S. 25) acres, East of Sterling Street, and West of
State Trunk Highway 494, it being the intention of the granters to convey a seventy-
four foot (74') strip immediately to the North of the South twenty-five (S. 25) acres of
the West Half of the Southeast Quarter (W 1/2 of SE 1/4) of Section 13, Township
28, Range 22.
AND
Outlot A, HIGHWOOD ESTATES NO. 2, according to the recorded plat thereof.
AND
That portion of the SW 1/4 of the SE1/4 of Sec. 13, T. 28, R.22, according to the
Government Survey thereof, described as follows: Commencing at the SE corner of
the SW 1/4 of the SE 1/4 of said Sec. 13, thence N. 50 rods, thence W. 80 rods to
the Quarter Sec. line, thence S. 50 rods to the Sec. line, thence E. along the sec. line
80 rods to the place of beginning, being 25 acres, more or less.
Less and Except that portion of the property conveyed by the following: As referred
to in Warranty Deed recorded as Instrument No. 2717756: The east one-half of
Sterling Street right-of-way that is located in the south half of Section 13, Township
28, Range 22 which is south of the south line of the following-described property and
south of the (easterly) extension of said south line: the north 487.99 feet of the SW
l/4 of the SE l/4 of Section 13, Township 28, Range 22.
AND
Outlet A, Maplewood Highlands, Ramsey County, Minnesota according to the
recorded plat thereof.
As referred to in Warranty Deed recorded as instrument No. 2718516:
That part of the South 180.00 feet of the West 233.00 feet of the Southwest Quarter
of the Southeast Quarter of Section 13, Township 28, Range 22, Ramsey County,
Minnesota lying East of the West 33.00 thereof.
Ramsey County
Council Packet Page Number 179 of 259
I1, Attachment 3
Abstract Property
Section 2. Standards.
2.01 City Ordinance Section 44-1327 requires a Conditional Use Permit for
Communications Towers.
2.02 Communication Towers Conditional Use Permit Standards. City Ordinance Section
44-1326.
1. Standards in this Code.
2. Recommendations of the planning commission and community design review
board.
3. Effect of the proposed use upon the health, safety, convenience and general
welfare of residents of surrounding areas.
4. Effect on property values.
5. Effect of the proposed use on the comprehensive plan.
2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on the
following nine standards for approval.
1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
Council Packet Page Number 180 of 259
I1, Attachment 3
9.The use would cause minimal adverse environmental effects.
2.04 Variance Standard. City Ordinance Section 44-13 refers to state statute which states
a variance may be granted from the requirements of the zoning ordinance when: (1)
the variance is in harmony with the general purposes and intent of this ordinance; (2)
when the variance is consistent with the comprehensive plan; and (3) when the
applicant establishes that there are practical difficulties in complying with the
ordinance. Practical difficulties mean: (1) The proposed use is reasonable; (2) the
need for a variance is caused by circumstances unique to the property, not created
by the property owner, and not solely based on economic conditions.
2.05 Site and Building Plan Standards and Findings. City ordinance Section 2-290(b) and
44-1327(13) requires that the community design review board make the following
findings to approve plans:
1. That the design and location of the proposed development and its relationship to
neighboring, existing or proposed developments and traffic is such that it will not
impair the desirability of investment or occupation in the neighborhood; that it will
not unreasonably interfere with the use and enjoyment of neighboring, existing or
proposed developments; and that it will not create traffic hazards or congestion.
2. That the design and location of the proposed development are in keeping with
the character of the surrounding neighborhood and are not detrimental to the
harmonious, orderly and attractive development contemplated by this article and
the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide a
desirable environment for its occupants, as well as for its neighbors, and that it is
aesthetically of good composition, materials, textures and colors.
Section 3. Findings.
3.01 The proposal would not meet all of the specific conditional use permit standards.
1. Effect of the proposed use. The tower would have a negative effect on the health,
safety, convenience and general welfare of residents of surrounding areas. The
proposed 195-foot tower location is within 175 feet of the nearest residential
structure.
2. Code Compliance. The proposed 195-foot tower is taller than what city code
allows and its proposed location does not meet the city’s setback requirements.
3. Character of surrounding areas. The tower would have a negative effect on the
existing character of the surrounding area. The proposed 195-foot tower is 95
feet taller than the existing ski jump structure and would be very visible to the
nearby residential homes.
3.02 The proposal would not meet all of the specific variance standards.
1. Intent of this ordinance. The proposal is not consistent with the general purposes
and intent of the zoning ordinance. The intent of the residential tower height
requirements is to ensure neighborhoods do not have towers built near
Council Packet Page Number 181 of 259
I1, Attachment 3
residential structures that are significantly taller than other structures in a
neighborhood.
2.Practical difficulty. The subject request is not based on a practical difficulty, as
defined by statute and ordinance.
a.Reasonableness: The existing ski jump tower is 100 feet. The proposed
telecommunications tower is 195 feet. The request to build a tower 70 feet
above the 125-foot code limit is not reasonable due to the existing structures
on site and the nearby residential properties.
b.Circumstance Unique: There is not a circumstance unique inherent to the
property that causes the variance. The property in which this tower is
proposed is 17.99 acres in size. The applicant desires to build a new
telecommunications tower near the existing ski jump structure so that existing
ground equipment would not have to be moved. This is not a justification of
unique circumstances for this property that would cause a variance to be
approved.
3.03 The proposal would not meet all of the specific site and building plan standards.
1.Design and location of the proposed development. The location of the proposed
tower will interfere with the use and enjoyment of neighboring existing
developments.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional use permit
and variances request.
4.On November 21, 2023, the planning commission held a public hearing. The city
staff published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements.
5.On December 11, 2023, the city council discussed this resolution. They
considered reports and recommendations from the planning commission and city
staff. The city council voted to table this item until the February 12, 2024 meeting.
6.On February 12, 2024, the city council discussed this resolution. They again
considered reports and recommendations from the planning commission and city
staff.
Section 5. City Council
5.01 The city council hereby _______ the resolution. Denial is based on the findings
outlined in section 3 of this resolution.
__________ by the City Council of the City of Maplewood, Minnesota, on February 12, 2024.
Council Packet Page Number 182 of 259
I1, Attachment 4
Overview Map
October 12, 2023
City of Maplewood
Legend
!
I
Project Parcel
0950
Feet
Source: City of Maplewood, Ramsey County
Council Packet Page Number 183 of 259
I1, Attachment 5
Future Land Use Map - 1210 Sterling Street South
October 12, 2023
City of Maplewood
Legend
!
I
Future Land Use - 2040
Low Density Residential
Rural/Low Density Residential
Medium Density Residential
Mixed Use - Neighborhood
Commercial
Public/Institutional
Utility
Open Space
Park
0950
Feet
Source: City of Maplewood, Ramsey County
Council Packet Page Number 184 of 259
I1, Attachment 6
Zoning Map - 1210 Sterling Street South
October 12, 2023
City of Maplewood
Legend
!
I
Zoning
Single Dwelling (r1)
Rural Single Dwelling (r1r)
Planned Unit Development (pud)
Farm (f)
Open Space/Park
Mixed Use (mu)
Business Commercial (bc)
0950
Feet
Source: City of Maplewood, Ramsey County
Council Packet Page Number 185 of 259
I1, Attachment 7
August 29, 2023
Conditional Use Permit Request
City
of Maplewood
Attn: Mr. MichaelMartin
1830 County Rd B East
Maplewood, MN 55109
Mr. Martin,
The St Paul Educational Foundation (SPEF) is a non-for-profitfoundation that supports
local educational programs and hasowned and managed the ski jump property since
1975. In 1997 two wireless cellular carriers approached the foundation about installing
cellular antennae on their ski jump. The foundation viewed this offer as a win-win offer.
The foundation could give elevated space while reducing the number of communication
towers to be installed. In 2015 a third wireless carrier leased space and installed
equipment on the ski jump. Over the years the carriers have made upgrades to their
site to improve coverage and capacity to area and residents. In 2020, several events
took place that made the Foundation restricted site upgrades and reevaluated the use
of the ski jump as a communications tower. During that year Two of the carriers had
proposed upgrades but not reflective of one another. When a comprehensive design
and structural analysis was performed it was determined the ski jump tower could not
hold the proposed equipment as it sat without major structural modifications.
St Paul Educational Foundation retained VMC LLC to perform a feasibility study as to the
carrier need, regulatory due diligence, and construction cost of installing a new
communications monopole adjacent to the ski Jump and continue as a communications
facility. The goal of SPEF was to continue to provide a wireless telecommunications site
that would serve the needs of the cellular carriers presently and into the future. Also, to
allow for future growth of additional wireless providers and emergency response needs
for the region. With the demand for wireless equipment the SPEF felt it was best to
create better coverage and connectivity to residents of Maplewood and neighboring
communities.
Council Packet Page Number 186 of 259
I1, Attachment 7
To date VMC LLC has the following items:
1The existing carriers have shown interest in staying on site and moving onto a
neighboring monopoletower.
2To move from this parcel/tower location will require a complete regulatory
determination process that can take as long as 2years, not including local
approval.
3 Technology upgrades will not take place until a new tower is built reducing
the performance of cellular coverage and connectivity until such time.
4Soil boring were performed showing good conditions to provide a tower
foundation at a reasonable cost.
51A survey was conducted and submitted for regulatory review.
6FAA Determination was received with approval of up to a 199’ tower.
7With the new technology developing there has already been interest from
new providers to collocate at this site.
8To move the mono pole location any further than 40’ from its prosed location
would create a complete rebuild of the site for the cellular providers base on
communication line length and regulatory “Change out” procedures. The
utility and site infrastructure is in place and would not hinder the construction
of the mono pole.
9 The height under 125’ is considered unusable or “RF Shadowed”by the ski
jump. Moving the proposed location will only increase the unusable vertical
space on the mono pole.
10The monopole will be designed with a 50% break away fall zone. The design
will only allow a fall zone of half of the height of the mono pole (approx.
97.5’).
As per Section 44-1326 of The City of Maplewood City zoning code, St Paul Educational
Foundation is applying for a Conditional Use Permit for the installation of a 195’ mono
pole. The monopole would be designed to accommodate 4 wireless providers (125’,
140’,155,170’) and 1 elevation for community emergency response (190’). The
monopolewill be shadowed for reception at levels under 125” by the ski jumpand
deemed non usable. A tower over 199’ would need to be lit and deemed unfeasible for
this location.This request allows for future colocation of wireless providers and
emergency response while not exceeding FAA approval. The location of the pole is 175’
from the nearest home and the pole is being designed to have a 50% break away
Council Packet Page Number 187 of 259
I1, Attachment 7
design. That meant the farthest it would fall from the foundation is 97.5’ which is within
the property of the SPEF.
Installation of the monopole wouldstay consistent withpreviousinstallationof cellular
equipment that have already been approved by the City of Maplewood:
6’ cha
in link fence. To be attached to the ski jump and Verizon fence compound.
Gravel compound
Secured mono pole climbing system.
Applic
ation form requirements.
Submission Items
Certified Survey.
1A Survey report.
Existing condition topographic map.
Proposed Draft topographic map1.
Proposed Draft topographic map2.
Application letter.
Proposed monopole design (Sabre).
Soil boring report
Proposed Monopole location
Verizon site construction documents.
500’ resident listing
500’ parcel map
Notes – Acknowledged and iden
tified in application review letter.
Criteria for Approval of a Conditional Use Permit – Acknowledged.
Respectfully submitted.
Dale Romsos
Dale Romsos
VMC LLC,
Cc: Kathleen Wallace- St Paul Educational Foundation
Dale Romsos – VMC, LLC
Council Packet Page Number 188 of 259
I1, Attachment 8
Council Packet Page Number 189 of 259
I1, Attachment 8
Council Packet Page Number 190 of 259
I1, Attachment 8
Council Packet Page Number 191 of 259
I1, Attachment 9
Council Packet Page Number 192 of 259
I1, Attachment 10
MINUTES
MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
6:00 P.M. Tuesday, November 21, 2023
City Hall, Council Chambers
1830 County Road B East
E.NEW BUSINESS
1.Design Review Resolution, Saint Paul Educational Foundation Communications
Monopole, 1210 Sterling Street South
Michael Martin, Assistant Community Development Director, gave the presentation. Dale
Romsos, VMC, LLC, addressed the board and answered questions.
Chairperson Kempe moved to approve a design review resolution for a 195-foot
communications monopole with a height variance of 70 feet and a setback variance of 45 to be
constructed at 1210 Sterling Street South.
DESIGN REVIEW RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Dale Romsos of VMC LLC has requested approval of a conditional use permit
and variances to permit a 195-foot communications monopole.
1.02 The property is located at 1210 Sterling Street South and is legally described as:
PIN: 132822430022. The South seventy-four feet (S. 74') of the West Half of the
Southeast Quarter (W 1/2 of SE 1/4) of Section 13, Township 28, Range 22, lying
North of the South twenty-five (S. 25) acres, East of Sterling Street, and West of
State Trunk Highway 494, it being the intention of the granters to convey a
seventy-four foot (74') strip immediately to the North of the South twenty-five (S.
25)acres of the West Half of the Southeast Quarter (W 1/2 of SE 1/4) of Section
13, Township 28, Range 22.
AND
Outlot A, HIGHWOOD ESTATES NO. 2, according to the recorded plat thereof.
AND
That portion of the SW 1/4 of the SE1/4 of Sec. 13, T. 28, R.22, according to the
Government Survey thereof, described as follows: Commencing at the SE corner
of the SW 1/4 of the SE 1/4 of said Sec. 13, thence N. 50 rods, thence W. 80
rods to the Quarter Sec. line, thence S. 50 rods to the Sec. line, thence E. along
the sec. line 80 rods to the place of beginning, being 25 acres, more or less.
Less and Except that portion of the property conveyed by the following: As
referred to in Warranty Deed recorded as Instrument No. 2717756: The east one-
Council Packet Page Number 193 of 259
I1, Attachment 10
half of Sterling Street right-of-way that is located in the south half of Section 13,
Township 28, Range 22 which is south of the south line of the following-
described property and south of the (easterly) extension of said south line: the
north 487.99 feet of the SW l/4 of the SE l/4 of Section 13, Township 28, Range
22.
AND
Outlet A, Maplewood Highlands, Ramsey County, Minnesota according to the
recorded plat thereof.
As referred to in Warranty Deed recorded as instrument No. 2718516:
That part of the South 180.00 feet of the West 233.00 feet of the Southwest
Quarter of the Southeast Quarter of Section 13, Township 28, Range 22,
Ramsey County, Minnesota lying East of the West 33.00 thereof.
Ramsey County
Abstract Property
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) and 44-1327(13) requires that the community
design review board make the following findings to approve plans:
1. That the design and location of the proposed development and its relationship
to neighboring, existing or proposed developments and traffic is such that it
will not impair the desirability of investment or occupation in the neighborhood;
that it will not unreasonably interfere with the use and enjoyment of
neighboring, existing or proposed developments; and that it will not create
traffic hazards or congestion.
2. That the design and location of the proposed development are in keeping with
the character of the surrounding neighborhood and are not detrimental to the
harmonious, orderly and attractive development contemplated by this article
and the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide a
desirable environment for its occupants, as well as for its neighbors, and that it
is aesthetically of good composition, materials, textures and colors.
Section 3. City Council Action.
3.01 The above-described site and design plans are hereby approved based on the
findings outlined in Section 3 of this resolution. Subject to staff approval, the site
must be developed and maintained in substantial conformance with the design
plans. Approval is subject to the applicant doing the following:
1. Obtain a conditional use permit and variances approval from the city council
for this project.
Council Packet Page Number 194 of 259
I1, Attachment 10
2.Repeat this review in two years if the city has not issued a building permit for
this project.
3.All requirements of the city engineer, fire marshal and building official must be
met.
4.The flush mount design for the telecommunications tower shall be utilized.
5.Prior to the issuance of a building permit, the applicant shall submit for staff
approval the following items:
a.Submit a tree plan showing the size, species, and location of all
significant trees within the disturbed area. A significant tree is any
hardwood tree 6 diameter inches or larger, conifer tree 8 diameter inches
or larger, and softwood tree 12 diameter inches or larger. The plan must
show which trees will be removed with the development of the monopole
or how the trees near the project will be preserved. If significant tree
removal is proposed, the plan must show tree replacement per the City’s
tree ordinance.
b.Submit a landscape plan to show tree replacement if necessary and how
the monopole and ground equipment will be screened per the City’s
antenna and tower ordinance.
c.Submit a written report certified by a Minnesota licensed structural
engineer detailing how the 50 percent breakaway is achieved without
compromising the required design of the monopole.
d.The applicant shall provide the city with a cash escrow or an irrevocable
letter of credit for all required exterior improvements. The amount shall be
150 percent of the cost of the work.
6.If any required work is not done, the city may allow temporary occupancy if:
a.The city determines that the work is not essential to public health, safety
or welfare.
b.The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or
contractor shall complete any unfinished exterior improvements by June 1
of the following year if occupancy of the building is in the fall or winter or
within six weeks of occupancy of the building if occupancy is in the spring
or summer.
7.All work shall follow the approved plans. The director of community
development may approve minor changes.
Seconded by Vice Chairperson Oszman Ayes – All
The motion passed.
This item will go to the city council on December 11, 2023.
Council Packet Page Number 195 of 259
I1, Attachment 11
MINUTES
MAPLEWOOD PLANNING COMMISSION
7:00 P.M. Tuesday, November 21, 2023
City Hall, Council Chambers
1830 County Road B East
E.PUBLIC HEARING
1.Conditional Use Permit and Variances Resolution, Saint Paul Educational
Foundation Communications Monopole, 1210 Sterling Street South
Michael Martin, Assistant Community Development Director, gave the presentation.
Chairperson Desai opened the public hearing.
Dale Romsos, VMC, LLC, addressed the commission and answered questions.
Chairperson Desai closed the public hearing.
Vice Chairperson Yang moved to approve a conditional use permit and variances
resolution for a 195-foot communications monopole with a height variance of 70 feet and
a setback variance of 45 to be constructed at 1210 Sterling Street South.
CONDITIONAL USE PERMIT AND SETBACK VARIANCES RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Dale Romsos of VMC LLC has requested approval of a conditional use permit
and variances to permit a 195-foot communications monopole.
1.02 The property is located at 1210 Sterling Street South and is legally described as:
PIN: 132822430022. The South seventy-four feet (S. 74') of the West Half of the
Southeast Quarter (W 1/2 of SE 1/4) of Section 13, Township 28, Range 22, lying
North of the South twenty-five (S. 25) acres, East of Sterling Street, and West of
State Trunk Highway 494, it being the intention of the granters to convey a
seventy-four foot (74') strip immediately to the North of the South twenty-five (S.
25)acres of the West Half of the Southeast Quarter (W 1/2 of SE 1/4) of Section
13, Township 28, Range 22.
AND
Outlot A, HIGHWOOD ESTATES NO. 2, according to the recorded plat thereof.
AND
Council Packet Page Number 196 of 259
I1, Attachment 11
That portion of the SW 1/4 of the SE1/4 of Sec. 13, T. 28, R.22, according to the
Government Survey thereof, described as follows: Commencing at the SE corner
of the SW 1/4 of the SE 1/4 of said Sec. 13, thence N. 50 rods, thence W. 80
rods to the Quarter Sec. line, thence S. 50 rods to the Sec. line, thence E. along
the sec. line 80 rods to the place of beginning, being 25 acres, more or less.
Less and Except that portion of the property conveyed by the following: As
referred to in Warranty Deed recorded as Instrument No. 2717756: The east one-
half of Sterling Street right-of-way that is located in the south half of Section 13,
Township 28, Range 22 which is south of the south line of the following-
described property and south of the (easterly) extension of said south line: the
north 487.99 feet of the SW l/4 of the SE l/4 of Section 13, Township 28, Range
22.
AND
Outlet A, Maplewood Highlands, Ramsey County, Minnesota according to the
recorded plat thereof.
As referred to in Warranty Deed recorded as instrument No. 2718516:
That part of the South 180.00 feet of the West 233.00 feet of the Southwest
Quarter of the Southeast Quarter of Section 13, Township 28, Range 22,
Ramsey County, Minnesota lying East of the West 33.00 thereof.
Ramsey County
Abstract Property
Section 2. Standards.
2.01 City Ordinance Section 44-1327 requires a Conditional Use Permit for
Communications Towers.
2.02 Communication Towers Conditional Use Permit Standards. City Ordinance
Section 44-1326.
1.Standards in this Code.
2.Recommendations of the planning commission and community design review
board.
3.Effect of the proposed use upon the health, safety, convenience and general
welfare of residents of surrounding areas.
4.Effect on property values.
5.Effect of the proposed use on the comprehensive plan.
2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on
the following nine standards for approval.
Council Packet Page Number 197 of 259
I1, Attachment 11
1.The use would be located, designed, maintained, constructed and operated
to be in conformity with the City’s Comprehensive Plan and Code of
Ordinances.
2.The use would not change the existing or planned character of the
surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5.The use would not exceed the design standards of any affected street.
6.The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7.The use would not create excessive additional costs for public facilities or
services.
8.The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
2.04 Variance Standard. City Ordinance Section 44-13 refers to state statute which
states a variance may be granted from the requirements of the zoning ordinance
when: (1) the variance is in harmony with the general purposes and intent of this
ordinance; (2) when the variance is consistent with the comprehensive plan; and
(3)when the applicant establishes that there are practical difficulties in complying
with the ordinance. Practical difficulties mean: (1) The proposed use is
reasonable; (2) the need for a variance is caused by circumstances unique to the
property, not created by the property owner, and not solely based on economic
conditions.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
3.02 The proposal meets the specific variance standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional use
permit and variances request.
Council Packet Page Number 198 of 259
I1, Attachment 11
1.On November 21, 2023, the planning commission held a public hearing. The
city staff published a hearing notice in the Pioneer Press and sent notices to
the surrounding property owners. The planning commission gave everyone at
the hearing a chance to speak and present written statements.
2.On December 11, 2023, the city council discussed this resolution. They
considered reports and recommendations from the planning commission and
city staff. The Planning Commission recommended that the City Council
approve this resolution.
Section 5. City Council
5.01 The city council hereby _______ the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following
conditions:
1.All construction shall follow the plans approved by the city. The director of
community development may approve minor changes.
2.The proposed construction must be substantially started within one year of
council approval or the permit shall become null and void.
3.The city council shall review this conditional use permit in one year.
4.This conditional use permit is conditioned upon the applicant allowing the
collocation of other provider's telecommunications equipment on the
proposed tower. The applicant shall submit a letter to staff allowing
collocation before a building permit can be issued.
5.This resolution approves a 195-foot tall communications monopole with a
height variance of 70 feet and a setback variance of 45 feet.
Seconded by Commissioner Oszman Ayes – All
The motion passed.
This item will go to the city council on December 11, 2023.
Council Packet Page Number 199 of 259
THIS PAGE IS INTENTIONALLY LEFT BLANK
Council Packet Page Number 200 of 259
For the permanent record:
Meeting Date: 2/12/2024
Agenda Item I1, Additional Attachment 1
For the permanent record:
Meeting Date: 2/12/2024
Agenda Item I1, Additional Attachment 1
For the permanent record:
Meeting Date: 2/12/2024
Agenda Item I1, Additional Attachment 1
For the permanent record:
Meeting Date: 2/12/2024
Agenda Item I1, Additional Attachment 1
For the permanent record:
Meeting Date: 2/12/2024
Agenda Item I1, Additional Attachment 1
For the permanent record:
Meeting Date: 2/12/2024
Agenda Item I1, Additional Attachment 1
For the permanent record:
Meeting Date: 2/12/2024
Agenda Item I1, Additional Attachment 2
For the permanent record:
Meeting Date: 2/12/2024
Agenda Item I1, Additional Attachment 2
For the permanent record:
Meeting Date: 2/12/2024
Agenda Item I1, Additional Attachment 2
For the permanent record:
Meeting Date: 2/12/2024
Agenda Item I1, Additional Attachment 2
For the permanent record:
Meeting Date: 2/12/2024
Agenda Item I1, Additional Attachment 2
3
record:
2/12/2024
Attachment
Date:
permanent
the
Additional
Meeting
For
I1,
Item
Agenda
1210
,
r
e
w
o
T
e
l
o
p
o
n
Conditional Use PermitSetback and Height VariancesDesign Review
¤¤¤
o
Applicant proposes a new 195-foot communicationsmonopole to house wirelessequipmentRequesting approval for:
M Sterling Street South¤¤
3
record:
2/12/2024
Attachment
Date:
permanent
the
Additional
Meeting
For
I1,
Item
Agenda
1210
,
r
e
w
o
T
e
l
o
p
o
n
A CUP was not previously required as it was a permitted use on the existing tower
¤
o
Property owned and managed by Saint Paul Educational Foundation and used as a ski jumpSite is guided Open Space Site is zoned Farm Residential
¤¤¤
M Sterling Street South
3
record:
2/12/2024
Attachment
Date:
permanent
the
Additional
Meeting
For
I1,
Item
Agenda
1210
,
r
e
w
o
T
e
l
o
p
o
n
Determined that existing structure could not hold more equipment
¤
o
Ski jump structure has held wireless equipment since 1997Property owner had a design and structural analysis conductedThis led to Foundation requesting approval of a new tower
¤¤¤
M Sterling Street South
3
record:
2/12/2024
Attachment
Date:
permanent
the
Additional
Meeting
For
I1,
Item
Agenda
1210
,
r
e
w
o
T
e
l
o
p
o
n
o
M Sterling Street South
Proposed tower would be located to the south of the ski jumpTower setbacks to the east, west and north would be metAll ground equipment setbacks are metNo screening for ground equipment
is in place
¤¤¤¤
3
record:
2/12/2024
Attachment
Date:
permanent
the
Additional
Meeting
For
I1,
Item
Agenda
1210
,
r
e
w
o
T
e
l
o
p
o
n
In non-residential areas, the height limit is 175 feetThe proposed tower requires a 70-foot height varianceProposed tower 175 feet from homeApplicant is proposing a monopole with a 50
percent breakaway fall zone The proposed location of the tower requires a 45-foot setback variance
¤¤¤¤¤
o
Tower height in residential zoning districts is limited to 125 feetTowers are required to be setback the height of the tower plus 25 feet from nearby residential structures
¤¤
M
Sterling Street South
3
record:
2/12/2024
Attachment
Date:
permanent
the
Additional
Meeting
For
I1,
Item
Agenda
1210
,
r
e
w
o
T
e
l
o
p
o
n
o
Would provide a location for one more provider and an emergency response location than what currently existsRamsey and Washington counties not interested in this site
¤¤
M Sterling Street South
Tower proposed to have four wireless provider locations Ï125Ô, 140Ô, 155Ô and 170Ô Ïand one community emergency response location at the top
¤
3
record:
2/12/2024
Attachment
t
Date:
permanent
n
the
Additional
e
Meeting
For
I1,
m
Item
m
Agenda
o
C
c
i
l
b
u
P
d
n
1210 Sterling Street
a
,
r
w
e
e
i
w
v
o
e
T
R
f
f
e
l
a
t
o
S
p
-
o
n
Planning Commission held and closed hearingThree included in packetFive printed out for council
o
¤¤¤
Staff sent a public hearing notice to propertieswithin 500 feetEight comments received
M South¤¤
3
record:
2/12/2024
Attachment
Date:
permanent
w
the
Additional
Meeting
e
For
I1, i
v
Item
e
R
Agenda
l
i
c
n
u
o
C
d
n
a
1210 Sterling Street
,
n
r
o
e
i
s
w s
i
o
m
T
m
e
l
o
o
C
p
-
o
n
o
Approval recommended Check with Ramsey CountyConfirm that no other towers are proposed in the area
¤¤¤
CDRB and Planning Commission, November 21, 2023City Council, December 11, 2023 ÏtabledCity Council, February 12, 2024
M South
¤¤¤
3
t
record:
c
2/12/2024
e
j
Attachment
o
Date:
r
permanent
P
the
Additional
y
Meeting
For
I1,
n
e
Item
D
Agenda
Motion ÑcÒ on page 165Adopts resolution on page 179
¤¤
e
v
s
o
r
n
s
p
a
o
i
t
p
t
s
c
a
A
c
e
n i
j
t
f
i
u
o
o
r
d
i
b
1210 Sterling Street
P
t
o
d
,
y
c
r
eM
n
s
A
e
h
e
o
t
l
i
D
p
a
w w
o
i
r Motion ÑbÒ on page 165Resolution handed out at the meeting tonightCouncil determines tower height and setback
t
P
o
¤¤¤
n
T
e
t
d
e
e
l
o
s
P
o
o
p
p
Ï
o
r
o
P
s
n
a
o
e
v
o
r
M South
p
p
Motion ÑaÒ on page 165Adopts resolutions on pages 172 and 176
A
¤¤
3
record:
2/12/2024
Attachment
Date:
permanent
the
Additional
Meeting
For
I1,
Item
Agenda
s
n
o
i
1210 Sterling Street
t
,
c
r
A
e
Resolution contains findings of fact to deny the project as proposedResolution supports approval of the modified project as determined by the City CouncilResolution contains conditions
of approval to guide the construction processCity Council determines tower height and setback
l
¤¤¤¤
a
w
i
t
o
n
T
e
v
e
s
t
o
e
r
n
s
l
o
p
a
o
i
t
P p
t
o
c
a
A
c
e
p
Ï
i
j
t
f
i
u
o
o
r
d
b
P
o
n
d
y
eM
n
o
s
e
h
o
t
i
D
p
M South
w
o
r Motion ÑbÒ on page 165Resolution handed out at the meeting tonightCouncil determines tower height and setback
P
¤¤¤
J1
CITY COUNCILSTAFF REPORT
Meeting Date February 12, 2024
REPORT TO:Melinda Coleman, City Manager
REPORT FROM: Michael Martin, AICP, Assistant Community Development Director
PRESENTER:Michael Martin, AICP, Assistant Community Development Director
Woodland Hills Church, 1740 Van Dyke Street
AGENDA ITEM:
a. Conditional Use Permit Amendment Resolution
b. Design Review Resolution
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Woodland Hills Church proposes removing a portion of the parking lot north of its church building at
1740 Van Dyke Street North to create green space, plant additional trees, and provide outdoor
space for visitors. To proceed with this project, the applicant requests city council approval for a
conditional use permit amendment and design review.
Recommended Action:
a. Motion to approve a conditional use permit amendment resolution for parking lot and site
improvements to be constructed at 1740 Van Dyke Street.
b. Motion to approve a design review resolution for parking lot and site improvements to be
constructed at 1740 Van Dyke Street.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is $0
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The city deemed the applicant’s application complete on December 29, 2023. The initial 60-day
review deadline for a decision is February 27, 2024. As stated in Minnesota State Statute 15.99, the
city is allowed to take an additional 60 days, if necessary, to complete the review.
Background:
Woodland Hills Church proposes removing a portion of the parking lot north of its church building at
1740 Van Dyke Street North to create green space, plant additional trees, and provide outdoor
Council Packet Page Number 201 of 259
J1
space for visitors. This design proposes removing approximately 1.25 acres of bituminous parking –
219 parking spaces – and replacing it with native plantings and a stormwater pond for water quality
treatment. In addition, the church partners with the non-profit Settled to build tiny homes which are
temporarily placed in the parking lot until they are taken off-site to a Settled community. The church
does not propose using the tiny homes as living spaces at this property.
The Planning Commission held a public hearing regarding this request on January 16, 2024, where
three residents spoke. The public hearing comments mainly focused on sacred settlements and the
new statute approved last year by the Minnesota Legislature. However, this request is only focused
on the parking lot conversion. As mentioned later in this report, the applicant has indicated that they
are not looking to use any of the demonstration homes on the site for actual living purposes.
Conditional Use Permit
On January 10, 2000, the city council approved the original conditional use permit (CUP), allowing
Woodland Hills to operate a church on this site. In 2011, the CUP was amended to permit a
temporary homeless shelter twice a year. In 2013, the CUP was amended to permit a food shelf to
operate within the church.
The church’s current request is to eliminate 219 parking spaces from the area to the north of its
building and convert that portion of its parking lot into a rain garden and a demonstration area for its
sacred settlements project. The church partners with Settled – a non-profit – to build tiny homes
which are temporarily placed in the parking lot until they are taken to a Settled community. The
site's design would provide an organized space to park the homes, staging to feel like a community
and provide gathering spaces and opportunities for community engagement. Woodland Hills is not
proposing that the demonstration area be used for actual living purposes but rather to demonstrate
how tiny homes could be configured on other sites. The church will not have more than twelve
homes on the site at a given time.
City ordinance requires one parking space for every four seats in the main gathering space of the
church. The church’s largest seating configuration provides 1,300 seats, which would require 325
parking spaces. The parking lot currently provides 869 parking spaces. Eliminating 219 spaces due
to this project will still leave the church with 650 parking spaces on-site – well above the ordinance
requirements. In addition, the church has stated it would have a weekly attendance of 1,000 people
before the pandemic. Post-pandemic, its in-person attendance is approximately 450-500 people on
Sundays. When also considering the large net positive impact on runoff volumes and water quality
to nearby Wakefield Lake, staff is not concerned with reducing the amount of parking on this site.
Design Review
Site Plan
There is currently an access drive to the north of the building off North Saint Paul Road that will
remain in place, as will a drive lane directly north and east of the building. This will ensure that there
is internal circulation around the building, which is needed for public safety reasons. The remaining
1.25-acre portion of the bituminous parking lot to the east of the North Saint Paul Road access lane
and the north of the building access lane is what will be removed and replaced with native plantings
and a stormwater water quality treatment area. The proposed site features include:
• 0.64 acres of native seeding. Edges of the seeding areas can be mowed to maintain a clean
edge.
• ~5,000 square feet raingarden with native plantings
Council Packet Page Number 202 of 259
J1
• 17 new trees
• Limestone seat blocks and decomposed granite pathways
• 3 of 5 parking lot lights will continue to provide lighting. Originally, the applicant was
proposing to retain two parking lights, but due to the conversation last month at the Planning
Commission, the applicant has committed to keeping an additional light pole.
Landscaping
The church is proposing planting 17 new trees throughout the project site. The remainder of the
greenspace will be planted with a prairie seed mix. The church will also be planting an additional
eight trees within the next year, which is unrelated to this project.
Department Comments
Engineering – Jon Jarosch
Grading/erosion control and storm sewer permits are required for this project.
Environmental – Shall Finwall
Please see Shann Finwall’s environmental report, dated February 1, 2024, attached to this report.
Building Official – Randy Johnson
Building permits will be required for any structures or buildings that may be built on this site.
Board and Commission Review
Community Design Review Board
January 16, 2024: The community design review board reviewed this project and recommended
approval.
Planning Commission
January 16, 2024: The planning commission reviewed this project, held a public hearing and
recommended approval. As indicated earlier in this report, the three residents who spoke at the
public hearing largely commented on sacred settlements and other activity occurring on the site. In
addition, staff reviewed police calls from this site over the last four years. There were seven calls
during that period related to the city receiving complaints regarding homelessness activity occurring
on the site. In most of those cases, the responding officer advised the individual to move on, and
the applicant communicated to the Planning Commission that they work with some of the
individuals to house them elsewhere.
Citizen Comments
Staff sent public hearing notices to the 95 surrounding property owners within 500 feet of the
proposed site and invited owners to provide their opinions about this proposal. Staff has yet to
receive any responses.
Council Packet Page Number 203 of 259
J1
Reference Information
Site Description
Project Area: 13.69 acres
Existing Land Use: Woodland Hills Church
Surrounding Land Uses
North: Ripley Avenue, vacant restaurant and Goodrich Golf Course
East: Single dwellings
South: Theater building (owned by church), single dwellings and Larpenteur Avenue
West: Van Dyke Street and commercial businesses
Planning
Existing Land Use: Mixed Use
Existing Zoning: Mixed Use
Code Requirements
Section 44-1092(3) of the city ordinances requires a CUP for churches and institutions of any
educational, philanthropic and charitable nature.
Attachments:
1.Conditional Use Permit Amendment Resolution
2.Design Review Resolution
3.Overview Map
4.2040 Future Land Use Map
5.Zoning Map
6.Applicant’s Narratives
7.Site Plan
8.Landscape Plan
9.Shann Finwall Environmental Report, dated February 1, 2024
10.Draft CDRB Minutes, dated January 16, 2024
11.Draft Planning Commission Minutes, dated January 16, 2024
12.Applicant’s Plans (separate attachment)
Council Packet Page Number 204 of 259
J1, Attachment 1
CONDITIONAL USE PERMIT AMENDMENT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Jodi Cremers of Woodland Hills Church has requested approval of a conditional use
permit amendment for parking lot and site improvements.
1.02 The property is located at 1740 Van Dyke Street North and is legally described as:
PIN: 142922330001. Parcel I: That parcel of land lying in the County of Ramsey and
State of Minnesota, described as follows, to wit:
All that part of the Northwest Quarter of the Southwest Quarter (NW 1/4 of SW 1/4)
of Section Fourteen (14). Township Twenty-nine (29), Range Twenty-two (22), lying
Southerly of the North St. Paul Road and lying Southwesterly of the following
described line:
Commencing at the Southeast corner of said Northwest Quarter of the Southwest
Quarter (NW 14 of SW 1/4); thence West One Hundred Twenty (120) feet along the
South line thereof to the place of beginning of the line herein to be described; thence
along a line bearing North Forty-seven (47) degrees, Twenty-two (22) minutes West
to the Southerly right-of-way line of the North St. Paul Road and there terminating.
Also
That part of the East Half of the Southwest Quarter of the Southwest Quarter (E ½ of
SW 1/4 of SW 1/4) of Section Fourteen (14), Township Twenty-nine (29), Range
Twenty-two (22), lying Southeasterly of North St. Paul Road (so-called); except that
part of the South Two Hundred Thirty-three (233) feet lying East of the West One
Hundred Eighty-three (183) feet; and further excepting that part of said East Half of
the Southwest Quarter of the Southwest Quarter (E ½ of SW 1/4 of SW 1/4), lying
Northeasterly of the following described line:
Commencing at a point on the East line of said Southwest Quarter of the Southwest
Quarter (SW 1/4 of SW 1/4), One Hundred Ten (110) feet South of the Northeast
corner thereof; thence running to a point on the North line of said Southwest Quarter
of the Southwest Quarter (SW 1/4 of SW 1/4), One Hundred twenty (120) feet West
of the Northeast corner thereof. Subject to public easements over the East Thirty-
three (33) feet thereof for North Hazel Street; the West Thirty-three (33) feet thereof
for Van Dyke Street, and the South Thirty-three (33) feet of the West One Hundred
Eighty-three (183) feet thereof for Larpenteur Avenue; further subject to the rights of
the County of Ramsey for highway over That part of the West 183 feet of the South
233 feet of the East Half of the Southwest Quarter of the Southwest Quarter of
Section 14, Township 29 North, Range 22 West, Ramsey County, State of
Minnesota (hereinafter to be referred to as Parcel X), enclosed within the area
described as follows:
Beginning at the Southeast corner of Parcel X; thence Northerly along the East line
thereof, a distance of 62.42 feet; thence Northwesterly to a point 70.38 feet West of
the East line and 65.37 feet North of the South line of Parcel X; thence West parallel
Council Packet Page Number 205 of 259
J1, Attachment 1
to the South line of Parcel X, a distance of 40 feet; thence Northwesterly to a point
45 feet east of the West line and 74 feet North of the South line of Parcel X; thence
Northwesterly to a point on the East right-of-way line of Van Dyke Street that is 102
feet North of the South line of said Parcel X; thence West parallel to the South line of
Parcel X, a distance of 33 feet to its intersection with the West line of Parcel X,
thence South along the West line, a distance of 102 feet, to the Southwest corner of
Parcel X; thence East along the South line 183 feet to the place of beginning.
Excepting therefrom such right-of-way heretofore dedicated to the public or
otherwise acquired for highways. all according to the United States Government
Survey thereof.
Parcel II: That parcel of land lying in the County of Ramsey and State of Minnesota,
described as follows, to wit:
The South Two Hundred Thirty-three (233) feet of the East Half of the Southwest
Quarter of the Southwest Quarter (E ½ of SW 1/4 of SW 14) of Section Fourteen
(14), Township Twenty-nine (29), Range Iwenty-two (22). except the West One
Hundred Eighty-three (183) feet thereof and further excepting the East One Hundred
Eighty-three (133) feet thereof, subject to rights acquired by the County of Ramsey
for highway purposes over the Southerly Thirty-three (33) feet thereof, according to
the Government Survey thereof. Except the premises described as Parcel A in a
certain Multi-Party Agreement dated April 24, 1969 (which Parcel A was conveyed to
the County of Ramsey pursuant to said Multi-Party Agreement), recorded in Ramsey
County Records, Book 2217, Page 345, as Document No. 1767687, said Parcel A
being described therein as follows: That part of the South 233 feet of the East Half of
the Southwest Quarter of the Southwest Quarter of Section 14, Township 29 North,
Range 22 West, Ramsey County, State of Minnesota, except the West 183 feet
thereof and also excepting the East 183 feet thereof lying South of the following
described line: Beginning at a point on the East line of the above-described property
49 ½ feet North of the Southeast corner thereof, thence West on a line parallel to the
South line of said Southwest Quarter to a point 83 feet East of the West line of the
above-described property; thence Northwesterly to a point on the west line of said
property that is 62.42 feet North of the Southwest corner thereof and there
terminating. Excepting therefrom such right-of-way heretofore dedicated to the public
or otherwise acquired for highways.
Ramsey County
Abstract Property
Section 2. Standards.
2.01 City Ordinance Section 44-1092 requires a Conditional Use Permit for Churches.
2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on the
following nine standards for approval.
1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
Council Packet Page Number 206 of 259
J1, Attachment 1
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional use permit
request.
1. On January 16, 2024, the planning commission held a public hearing. The city
staff published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements.
2. On February 12, 2024, the city council discussed this resolution. They
considered reports and recommendations from the planning commission and city
staff. The Planning Commission recommended that the City Council approve this
resolution.
Section 5. City Council
5.01 The city council hereby _______ the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following conditions:
(additions are underlined and deletions are crossed out)
1. All construction shall follow the site plan approved by the city. Staff may
approve minor changes.
Council Packet Page Number 207 of 259
J1, Attachment 1
2.The proposed use must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend this
deadline for one year.
3.The city council shall review this permit in one year.
4.The temporary homeless shelter shall be limited to a period of two months each
year. The number of residents sheltered shall not exceed 20 persons at a time as
proposed.
5.Woodland Hills Church shall provide constant supervision when the temporary
shelter is in operation.
6.Woodland Hills Church shall comply with all requirements of the Maplewood
Building Official, Fire Marshal and Health Officer prior to beginning in the
operation of the temporary shelter and food shelf.
7.Any changes in use or the operation of the temporary shelter or expansion of the
church shall require review by the city council.
8.Any plans for changes to the building exterior, other than painting or repairs, shall
be submitted to the community design review board, for review and approval.
9.The applicant shall notify city staff prior to operating the temporary shelter so the
city can assure compliance with the allowed two months per year of the
homeless shelter.
10.Building permits are required for any structures or buildings that may be built on
this site.
11.Only two light poles may be removed from this site as related to this project.
12.All demonstration tiny homes must be located on a hard surface and cannot be
stored on any greenspace within the property.
13.No construction materials may be stored outside.
14.All exterior activities related to the demonstration project of the tiny homes must
adhere to the city’s noise ordinance requirements.
__________ by the City Council of the City of Maplewood, Minnesota, on February 12, 2024.
Council Packet Page Number 208 of 259
J1, Attachment 2
DESIGN REVIEWRESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Jodi Cremers of Woodland Hills Church has requested approval of design review for
parking lot and site improvements.
1.02 The property is located at 1740 Van Dyke Street North and is legally described as:
PIN: 142922330001. Parcel I: That parcel of land lying in the County of Ramsey and
State of Minnesota, described as follows, to wit:
All that part of the Northwest Quarter of the Southwest Quarter (NW 1/4 of SW 1/4)
of Section Fourteen (14). Township Twenty-nine (29), Range Twenty-two (22), lying
Southerly of the North St. Paul Road and lying Southwesterly of the following
described line:
Commencing at the Southeast corner of said Northwest Quarter of the Southwest
Quarter (NW 14 of SW 1/4); thence West One Hundred Twenty (120) feet along the
South line thereof to the place of beginning of the line herein to be described; thence
along a line bearing North Forty-seven (47) degrees, Twenty-two (22) minutes West
to the Southerly right-of-way line of the North St. Paul Road and there terminating.
Also
That part of the East Half of the Southwest Quarter of the Southwest Quarter (E ½ of
SW 1/4 of SW 1/4) of Section Fourteen (14), Township Twenty-nine (29), Range
Twenty-two (22), lying Southeasterly of North St. Paul Road (so-called); except that
part of the South Two Hundred Thirty-three (233) feet lying East of the West One
Hundred Eighty-three (183) feet; and further excepting that part of said East Half of
the Southwest Quarter of the Southwest Quarter (E ½ of SW 1/4 of SW 1/4), lying
Northeasterly of the following described line:
Commencing at a point on the East line of said Southwest Quarter of the Southwest
Quarter (SW 1/4 of SW 1/4), One Hundred Ten (110) feet South of the Northeast
corner thereof; thence running to a point on the North line of said Southwest Quarter
of the Southwest Quarter (SW 1/4 of SW 1/4), One Hundred twenty (120) feet West
of the Northeast corner thereof. Subject to public easements over the East Thirty-
three (33) feet thereof for North Hazel Street; the West Thirty-three (33) feet thereof
for Van Dyke Street, and the South Thirty-three (33) feet of the West One Hundred
Eighty-three (183) feet thereof for Larpenteur Avenue; further subject to the rights of
the County of Ramsey for highway over That part of the West 183 feet of the South
233 feet of the East Half of the Southwest Quarter of the Southwest Quarter of
Section 14, Township 29 North, Range 22 West, Ramsey County, State of
Minnesota (hereinafter to be referred to as Parcel X), enclosed within the area
described as follows:
Beginning at the Southeast corner of Parcel X; thence Northerly along the East line
thereof, a distance of 62.42 feet; thence Northwesterly to a point 70.38 feet West of
the East line and 65.37 feet North of the South line of Parcel X; thence West parallel
Council Packet Page Number 209 of 259
J1, Attachment 2
to the South line of Parcel X, a distance of 40 feet; thence Northwesterly to a point
45 feet east of the West line and 74 feet North of the South line of Parcel X; thence
Northwesterly to a point on the East right-of-way line of Van Dyke Street that is 102
feet North of the South line of said Parcel X; thence West parallel to the South line of
Parcel X, a distance of 33 feet to its intersection with the West line of Parcel X,
thence South along the West line, a distance of 102 feet, to the Southwest corner of
Parcel X; thence East along the South line 183 feet to the place of beginning.
Excepting therefrom such right-of-way heretofore dedicated to the public or
otherwise acquired for highways. all according to the United States Government
Survey thereof.
Parcel II: That parcel of land lying in the County of Ramsey and State of Minnesota,
described as follows, to wit:
The South Two Hundred Thirty-three (233) feet of the East Half of the Southwest
Quarter of the Southwest Quarter (E ½ of SW 1/4 of SW 14) of Section Fourteen
(14), Township Twenty-nine (29), Range Iwenty-two (22). except the West One
Hundred Eighty-three (183) feet thereof and further excepting the East One Hundred
Eighty-three (133) feet thereof, subject to rights acquired by the County of Ramsey
for highway purposes over the Southerly Thirty-three (33) feet thereof, according to
the Government Survey thereof. Except the premises described as Parcel A in a
certain Multi-Party Agreement dated April 24, 1969 (which Parcel A was conveyed to
the County of Ramsey pursuant to said Multi-Party Agreement), recorded in Ramsey
County Records, Book 2217, Page 345, as Document No. 1767687, said Parcel A
being described therein as follows: That part of the South 233 feet of the East Half of
the Southwest Quarter of the Southwest Quarter of Section 14, Township 29 North,
Range 22 West, Ramsey County, State of Minnesota, except the West 183 feet
thereof and also excepting the East 183 feet thereof lying South of the following
described line: Beginning at a point on the East line of the above-described property
49 ½ feet North of the Southeast corner thereof, thence West on a line parallel to the
South line of said Southwest Quarter to a point 83 feet East of the West line of the
above-described property; thence Northwesterly to a point on the west line of said
property that is 62.42 feet North of the Southwest corner thereof and there
terminating. Excepting therefrom such right-of-way heretofore dedicated to the public
or otherwise acquired for highways.
Ramsey County
Abstract Property
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) and 44-1327(13) requires that the community design
review board make the following findings to approve plans:
1. That the design and location of the proposed development and its relationship to
neighboring, existing or proposed developments and traffic is such that it will not
impair the desirability of investment or occupation in the neighborhood; that it will
not unreasonably interfere with the use and enjoyment of neighboring, existing or
proposed developments; and that it will not create traffic hazards or congestion.
2. That the design and location of the proposed development are in keeping with
the character of the surrounding neighborhood and are not detrimental to the
Council Packet Page Number 210 of 259
J1, Attachment 2
harmonious, orderly and attractive development contemplated by this article and
the city's comprehensive municipal plan.
3.That the design and location of the proposed development would provide a
desirable environment for its occupants, as well as for its neighbors, and that it is
aesthetically of good composition, materials, textures and colors.
Section 3. City Council Action.
3.01 The above-described site and design plans, date-stamped December 29, 2023, are
hereby approved based on the findings outlined in Section 3 of this resolution.
Subject to staff approval, the site must be developed and maintained in substantial
conformance with the design plans. Approval is subject to the applicant doing the
following:
1.Obtain a conditional use permit approval from the city council for this project.
2.Repeat this review in two years if the city has not issued a building permit for this
project.
3.All requirements of the city engineer, fire marshal and building official must be
met.
4.Meet all requirements of the environmental review, dated February 1, 2024.
5.If any required work is not done, the city may allow temporary occupancy if:
a.The city determines that the work is not essential to public health, safety or
welfare.
b.The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor
shall complete any unfinished exterior improvements by June 1 of the
following year if occupancy of the building is in the fall or winter or within six
weeks of occupancy of the building if occupancy is in the spring or summer.
6.All work shall follow the approved plans. The director of community development
may approve minor changes.
__________ by the City Council of the City of Maplewood, Minnesota, on February 12, 2024.
Council Packet Page Number 211 of 259
J1, Attachment 3
Location Map - 1740 Van Dyke Street North
December 21, 2023
City of Maplewood
Legend
!
I
Project Area
Project Site
0460
Feet
Source: City of Maplewood, Ramsey County
Council Packet Page Number 212 of 259
J1, Attachment 4
Future Land Use Map - 1740 Van Dyke Street North
December 21, 2023
City of Maplewood
Legend
!
I
Future Land Use - 2040
Low Density Residential
Mixed Use - Neighborhood
Public/Institutional
Park
P
0460
Feet
Source: City of Maplewood, Ramsey County
Council Packet Page Number 213 of 259
J1, Attachment 5
Zoning Map - 1740 Van Dyke Street North
December 21, 2023
City of Maplewood
Legend
!
I
Zoning
Single Dwelling (r1)
Farm (f)
Open Space/Park
Mixed Use (mu)
P
0460
Feet
Source: City of Maplewood, Ramsey County
Council Packet Page Number 214 of 259
J1, Attachment 6
Council Packet Page Number 215 of 259
J1, Attachment 6
Council Packet Page Number 216 of 259
J1, Attachment 6
Memorandum
To: Paige Ahlborg, Ramsey-Washington Metro Watershed District
From: Marcy Bean, Senior Landscape Architect
Subject: Woodland Hills Church Pavement Removal Project – Maplewood Planning Commission
Date: 12/15/2023
Project: Stewardship Grant
c: Woodland Hills Church, City of Maplewood
Ramsey-Washington Metro Watershed District (RWMWD) has worked with Woodland Hills Church at
1740 Van Dyke Street in Maplewood over several years to install stormwater best management practices
(BMPs) on their site to treat runoff. The property has significant amounts of impervious surfaces, both in
roof and parking lots. The church houses a variety of services, but the parking lots are largely under-
utilized. In addition, the existing parking lot islands have Ash trees that have died and require
replacement.
For this project, the church is interested in removing a portion of the north parking lot to create green
space, plant additional trees, and provide outdoor space for visitors. This design proposes removing
approximately 1.25 acres of bituminous parking and replacing with native plantings and a stormwater
BMP for water quality treatment.
The church partners with Settled to build tiny homes which are temporarily placed in the parking lot until
they are taken to a Settled community. The design of the site would provide an organized space to park
the homes, staging in a way to feel like a community, provide gathering spaces and opportunities for
community engagement.
The church would like to construct the project in 2024, seeking grant funding from RWMWD as well as
Ramsey County Parks and Recreation and BWSR Clean Water Grant funds which will be announced as
early as December 2023.
The following information was prepared to assist Woodland Hills Church in its application to the
Maplewood Planning Commission for preliminary approval for the proposed changes as depicted in the
attached drawings.
1.1 Parking
Maplewood’s Code of Ordinances, Section 44-17, has been interpreted to estimate the number of
parking spaces required for the church and its partners.
The property is zoned as Mixed Use.
Council Packet Page Number 217 of 259
J1, Attachment 6
Theater, auditorium, church or other place of public assemblage: a minimum of one space
for every four seats.
Total existing parking spaces = 869 spaces
Typically 850 chairs in the auditorium, max 1250.
Largest event annually = 1,300 at school district event
Worst case scenario = 1,300/4 = 325 parking spaces required
o 869 – 325 = 544 spaces over ordinance
The concept plan removes much of the north parking lot, reducing the parking spaces by
219.
o 869 – 219 = 650 spaces to remain
There is an existing agreement for Aldrich Arena to use the church parking lot for overflow parking.
We feel that adequate spaces are maintained within the main parking lot at N. St Paul Road and
Van Dyke Street to accommodate those vehicles.
1.2 Stormwater Management
The proposed construction limits total 1.87 acres, which triggers the RWMWD stormwater rule.
Based on soil borings taken in 2014, soils are assumed to be dominated by clay. These soils limit
the potential for infiltration.
Site new or reconstructed impervious area: 0.66 acres
Infiltration volume requirement (1.1” volume off new/reconstructed impervious area): 2,635
3
ft
Filtration volume requirement (if infiltration not feasible):
3
o With iron-enhanced sand: 1.25*infiltration volume = 3,294 ft
Meets rate control for 2, 10, and 100-year events
Treatment:
3
o Proposed Basin Volume = 5,030 ft
o TP removal = 1.4 lbs/yr (80% removal)
o TSS removal = 270 lbs/yr (84% removal)
1.3 Site Improvements
Proposed site features include:
0.64 acres of native seeding. Edges of the seeding areas can be mowed to maintain a clean
edge.
2
~5,000 ft raingarden with native plantings
17 new trees
Limestone seat blocks and decomposed granite pathways
2 of 4 parking lot lights will remain to continue to provide lighting
Council Packet Page Number 218 of 259
J1, Attachment 7
Council Packet Page Number 219 of 259
J1, Attachment 8
Council Packet Page Number 220 of 259
J1, Attachment 9
Environmental Review
Project: Woodland Hills Church
Date of Plans: December 15, 2023
Date of Review: February 1, 2024
Location: 1740 Van Dyke Street North
Reviewer: Shann Finwall, Environmental Planner
651-249-2304, shann.finwall@maplewoodmn.gov
Carole Gernes, Natural Resources Coordinator
651-249-2416, carole.gernes@maplewoodmn.gov
Project Background: Woodland Hills Church is removing a portion of their parking lot to create
green space and a Tiny House demonstration gathering area for community engagement. The
applicant must comply with the City’s tree preservation ordinance and landscape policies.
Trees
1.Tree Preservation Ordinance:
a.Significant Trees: Maplewood’s tree preservation ordinance describes a
significant tree as a healthy tree of the following size: hardwood tree with a
minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches
in diameter, and a softwood tree with a minimum of 12 inches in diameter.
b.Specimen Trees: A specimen tree is defined as a healthy tree of any species
that is 28 inches in diameter or greater.
c.Tree Replacement: If greater than 20 percent of significant trees are removed,
tree replacement is based on a calculation of significant trees located on the site
and significant trees removed. Credits are given for all specimen trees that are
preserved. If less than 20 percent of significant trees are removed, tree
replacement is based on a calculation of one 2-caliper inch replacement tree per
significant tree removed.
d.Tree Replacement: The tree standards require that as many replacement trees
be planted on the site as possible. An applicant can pay into the City’s tree fund
at a rate of $60 per caliper inch for trees that cannot be planted on site. The City
uses the tree fund to manage trees in parks and within the right-of-way.
2.Tree Impacts: The City issued a Woodlot Alteration Permit to the church in May 2023.
The permit allowed the church to remove 25 dead or dying ash trees from the parking
lot, including the six trees shown as being removed in the area currently under review.
The City took in an escrow for $3,000 to ensure that 25 – 2-caliper inch trees are
replaced.
Council Packet Page Number 221 of 259
J1, Attachment 9
3. City Code Requirements: Because of the previous Woodlot Alteration Permit approval,
City code requires the church to replace 25 – 2 caliper inch trees throughout the overall
parking lot.
4. Proposed Tree Replacement: The landscape plan for the area under review shows 17
new trees that are ½ to ¾ caliper inches in size (5 to 10 gallon containers). The
replacement size and overall number of trees does not meet City code requirements.
5. Tree Recommendations:
a. Prior to issuance of a grading permit, the applicant must submit a revised
landscape plan and landscape details showing the following:
1) Increase in the size of the 17 trees from ½ to ¾ caliper inches, to at least
6 feet in height for conifers, 2 caliper inches for deciduous trees, and 1
caliper inch for ornamental trees.
2) Location, size, and species of eight replacement trees to be planted
throughout the remaining parking lot (25 trees removed spring 2023, 17 of
those trees to be planted within the current project area, 25 – 17 = 8).
3) Add the following to the tree landscape details:
a. Hardwood Mulch Notes:
1. Replace 4" of mulch with 3" of mulch.
b. Subsoiling Notes:
1. Dig hole twice as wide as root ball.
2. Remove soil from top of root ball to expose the top of the
first large lateral root.
3. Remove “primary root flare must be at or slightly above the
adjacent finished grade after backfilling and setting soil.”
Replace with “Top of first large lateral root should be at
grade.”
4. Apply 3” of mulch over soil surface (soil prepared as per
plan).
Landscape Policies
Review of the overall landscape plan to ensure nonnative and invasive species are avoided,
seed mix is appropriate for use in areas proposed, and plantings are climate resilient.
Landscaping Recommendations:
1. Prior to issuance of a grading permit, the applicant must submit the following:
a) Revised landscape plan and landscape details with the following changes:
Council Packet Page Number 222 of 259
J1, Attachment 9
1)Custom prairie seed mix details.
2)Re-label the “Shrub Areas” to “Grass Areas”.
3)Add the following to the overall landscape details:
a.Shrub Planting Notes:
1.Cut any encircling roots. Box-cut rootball if root bound.
2.Use trowel to remove excess soil from top of the nursery
pot until top of first major lateral root is visible. Plant to this
depth to prevent encircling root growth.
b.Plug Planting Notes:
1.Top of root ball should even with the soil line. Planting
higher will cause root balls to dry out.
c.Seeding Notes:
1.Erosion control blanket to be made of biodegradable
material.
Council Packet Page Number 223 of 259
J1, Attachment 10
DRAFT MINUTES
MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
6:00 P.M. Tuesday, January 16, 2024
City Hall, Council Chambers
1830 County Road B East
E. NEW BUSINESS
2. Design Review Resolution, Woodland Hills Church, 1740 Van Dyke Street
Elizabeth Hammond, Planner, gave the presentation. Jodi Cremers of Woodland Hills
Church and Brandon Overholt of Settled. Inc, addressed the board and answered
questions.
Chairperson Kempe moved to approve a design review resolution for parking lot and site
improvements to be constructed at 1740 Van Dyke Street.
DESIGN REVIEW RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Jodi Cremers of Woodland Hills Church has requested approval of design review
for parking lot and site improvements.
1.02 The property is located at 1740 Van Dyke Street North and is legally described
as:
PIN: 142922330001. Parcel I: That parcel of land lying in the County of Ramsey
and State of Minnesota, described as follows, to wit:
All that part of the Northwest Quarter of the Southwest Quarter (NW 1/4 of SW
1/4) of Section Fourteen (14). Township Twenty-nine (29), Range Twenty-two
(22), lying Southerly of the North St. Paul Road and lying Southwesterly of the
following described line:
Commencing at the Southeast corner of said Northwest Quarter of the Southwest
Quarter (NW 14 of SW 1/4); thence West One Hundred Twenty (120) feet along
the South line thereof to the place of beginning of the line herein to be described;
thence along a line bearing North Forty-seven (47) degrees, Twenty-two (22)
minutes West to the Southerly right-of-way line of the North St. Paul Road and
there terminating.
Also
That part of the East Half of the Southwest Quarter of the Southwest Quarter (E
½ of SW 1/4 of SW 1/4) of Section Fourteen (14), Township Twenty-nine (29),
Range Twenty-two (22), lying Southeasterly of North St. Paul Road (so-called);
except that part of the South Two Hundred Thirty-three (233) feet lying East of
Council Packet Page Number 224 of 259
J1, Attachment 10
the West One Hundred Eighty-three (183) feet; and further excepting that part of
said East Half of the Southwest Quarter of the Southwest Quarter (E ½ of SW
1/4 of SW 1/4), lying Northeasterly of the following described line:
Commencing at a point on the East line of said Southwest Quarter of the
Southwest Quarter (SW 1/4 of SW 1/4), One Hundred Ten (110) feet South of
the Northeast corner thereof; thence running to a point on the North line of said
Southwest Quarter of the Southwest Quarter (SW 1/4 of SW 1/4), One Hundred
twenty (120) feet West of the Northeast corner thereof. Subject to public
easements over the East Thirty-three (33) feet thereof for North Hazel Street; the
West Thirty-three (33) feet thereof for Van Dyke Street, and the South Thirty-
three (33) feet of the West One Hundred Eighty-three (183) feet thereof for
Larpenteur Avenue; further subject to the rights of the County of Ramsey for
highway over That part of the West 183 feet of the South 233 feet of the East
Half of the Southwest Quarter of the Southwest Quarter of Section 14, Township
29 North, Range 22 West, Ramsey County, State of Minnesota (hereinafter to be
referred to as Parcel X), enclosed within the area described as follows:
Beginning at the Southeast corner of Parcel X; thence Northerly along the East
line thereof, a distance of 62.42 feet; thence Northwesterly to a point 70.38 feet
West of the East line and 65.37 feet North of the South line of Parcel X; thence
West parallel to the South line of Parcel X, a distance of 40 feet; thence
Northwesterly to a point 45 feet east of the West line and 74 feet North of the
South line of Parcel X; thence Northwesterly to a point on the East right-of-way
line of Van Dyke Street that is 102 feet North of the South line of said Parcel X;
thence West parallel to the South line of Parcel X, a distance of 33 feet to its
intersection with the West line of Parcel X, thence South along the West line, a
distance of 102 feet, to the Southwest corner of Parcel X; thence East along the
South line 183 feet to the place of beginning. Excepting therefrom such right-of-
way heretofore dedicated to the public or otherwise acquired for highways. all
according to the United States Government Survey thereof.
Parcel II: That parcel of land lying in the County of Ramsey and State of
Minnesota, described as follows, to wit:
The South Two Hundred Thirty-three (233) feet of the East Half of the Southwest
Quarter of the Southwest Quarter (E ½ of SW 1/4 of SW 14) of Section Fourteen
(14), Township Twenty-nine (29), Range Iwenty-two (22). except the West One
Hundred Eighty-three (183) feet thereof and further excepting the East One
Hundred Eighty-three (133) feet thereof, subject to rights acquired by the County
of Ramsey for highway purposes over the Southerly Thirty-three (33) feet
thereof, according to the Government Survey thereof. Except the premises
described as Parcel A in a certain Multi-Party Agreement dated April 24, 1969
(which Parcel A was conveyed to the County of Ramsey pursuant to said Multi-
Party Agreement), recorded in Ramsey County Records, Book 2217, Page 345,
as Document No. 1767687, said Parcel A being described therein as follows:
That part of the South 233 feet of the East Half of the Southwest Quarter of the
Southwest Quarter of Section 14, Township 29 North, Range 22 West, Ramsey
County, State of Minnesota, except the West 183 feet thereof and also excepting
the East 183 feet thereof lying South of the following described line: Beginning at
a point on the East line of the above-described property 49 ½ feet North of the
Council Packet Page Number 225 of 259
J1, Attachment 10
Southeast corner thereof, thence West on a line parallel to the South line of said
Southwest Quarter to a point 83 feet East of the West line of the above-described
property; thence Northwesterly to a point on the west line of said property that is
62.42 feet North of the Southwest corner thereof and there terminating.
Excepting therefrom such right-of-way heretofore dedicated to the public or
otherwise acquired for highways.
Ramsey County
Abstract Property
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) and 44-1327(13) requires that the community
design review board make the following findings to approve plans:
1. That the design and location of the proposed development and its
relationship to neighboring, existing or proposed developments and traffic is
such that it will not impair the desirability of investment or occupation in the
neighborhood; that it will not unreasonably interfere with the use and
enjoyment of neighboring, existing or proposed developments; and that it will
not create traffic hazards or congestion.
2. That the design and location of the proposed development are in keeping
with the character of the surrounding neighborhood and are not detrimental to
the harmonious, orderly and attractive development contemplated by this
article and the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide a
desirable environment for its occupants, as well as for its neighbors, and that
it is aesthetically of good composition, materials, textures and colors.
Section 3. City Council Action.
3.01 The above-described site and design plans, date-stamped December 29, 2023,
are hereby approved based on the findings outlined in Section 3 of this
resolution. Subject to staff approval, the site must be developed and maintained
in substantial conformance with the design plans. Approval is subject to the
applicant doing the following:
1. Obtain a conditional use permit approval from the city council for this project.
2. Repeat this review in two years if the city has not issued a building permit for
this project.
3. All requirements of the city engineer, fire marshal and building official must be
met.
4. Meet all requirements of the environmental review, dated January 9, 2024.
5. If any required work is not done, the city may allow temporary occupancy if:
Council Packet Page Number 226 of 259
J1, Attachment 10
a.The city determines that the work is not essential to public health, safety
or welfare.
b.The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or
contractor shall complete any unfinished exterior improvements by June 1
of the following year if occupancy of the building is in the fall or winter or
within six weeks of occupancy of the building if occupancy is in the spring
or summer.
6.All work shall follow the approved plans. The director ofcommunity
development may approve minor changes.
Seconded by Vice Chairperson Oszman Ayes – All
The motion passed.
This item will go to the city council on February 12, 2024
Council Packet Page Number 227 of 259
J1, Attachment 11
DRAFT MINUTES
MAPLEWOOD PLANNING COMMISSION
7:00 P.M. Tuesday, January 16, 2024
City Hall, Council Chambers
1830 County Road B East
E. PUBLIC HEARING
1. Conditional Use Permit Amendment Resolution, Woodland Hills Church, 1740
Van Dyke Street
Elizabeth Hammond, Planner, gave the presentation.
Chairperson Desai opened the public hearing.
Jodi Cremers of Woodland Hills Church and Brandon Overholt of Settled. Inc, addressed
the commission and answered questions.
The following individuals addressed the commission regarding the project:
John Romanik, Resident,1950 Price Ave E, Maplewood
Tim Haggerty, Resident, 1935 Kingston Ave E, Maplewood
Marlene Lallier, Resident, 1908 Ripley Ave E, Maplewood
Jodi Cremers of Woodland Hills Church and Brandon Overholt of Settled. Inc, spoke
again to address the comments made by the public and questions of the commission.
Chairperson Desai closed the public hearing.
Commissioner Eads moved to approve a conditional use permit amendment resolution
for parking lot and site improvements to be constructed at 1740 Van Dyke Street.
CONDITIONAL USE PERMIT AMENDMENT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Jodi Cremers of Woodland Hills Church has requested approval of a conditional
use permit amendment for parking lot and site improvements.
1.02 The property is located at 1740 Van Dyke Street North and is legally described
as:
PIN: 142922330001. Parcel I: That parcel of land lying in the County of Ramsey
and State of Minnesota, described as follows, to wit:
All that part of the Northwest Quarter of the Southwest Quarter (NW 1/4 of SW
1/4) of Section Fourteen (14). Township Twenty-nine (29), Range Twenty-two
(22), lying Southerly of the North St. Paul Road and lying Southwesterly of the
following described line:
Council Packet Page Number 228 of 259
J1, Attachment 11
Commencing at the Southeast corner of said Northwest Quarter of the Southwest
Quarter (NW 14 of SW 1/4); thence West One Hundred Twenty (120) feet along
the South line thereof to the place of beginning of the line herein to be described;
thence along a line bearing North Forty-seven (47) degrees, Twenty-two (22)
minutes West to the Southerly right-of-way line of the North St. Paul Road and
there terminating.
Also
That part of the East Half of the Southwest Quarter of the Southwest Quarter (E
½ of SW 1/4 of SW 1/4) of Section Fourteen (14), Township Twenty-nine (29),
Range Twenty-two (22), lying Southeasterly of North St. Paul Road (so-called);
except that part of the South Two Hundred Thirty-three (233) feet lying East of
the West One Hundred Eighty-three (183) feet; and further excepting that part of
said East Half of the Southwest Quarter of the Southwest Quarter (E ½ of SW
1/4 of SW 1/4), lying Northeasterly of the following described line:
Commencing at a point on the East line of said Southwest Quarter of the
Southwest Quarter (SW 1/4 of SW 1/4), One Hundred Ten (110) feet South of
the Northeast corner thereof; thence running to a point on the North line of said
Southwest Quarter of the Southwest Quarter (SW 1/4 of SW 1/4), One Hundred
twenty (120) feet West of the Northeast corner thereof. Subject to public
easements over the East Thirty-three (33) feet thereof for North Hazel Street; the
West Thirty-three (33) feet thereof for Van Dyke Street, and the South Thirty-
three (33) feet of the West One Hundred Eighty-three (183) feet thereof for
Larpenteur Avenue; further subject to the rights of the County of Ramsey for
highway over That part of the West 183 feet of the South 233 feet of the East
Half of the Southwest Quarter of the Southwest Quarter of Section 14, Township
29 North, Range 22 West, Ramsey County, State of Minnesota (hereinafter to be
referred to as Parcel X), enclosed within the area described as follows:
Beginning at the Southeast corner of Parcel X; thence Northerly along the East
line thereof, a distance of 62.42 feet; thence Northwesterly to a point 70.38 feet
West of the East line and 65.37 feet North of the South line of Parcel X; thence
West parallel to the South line of Parcel X, a distance of 40 feet; thence
Northwesterly to a point 45 feet east of the West line and 74 feet North of the
South line of Parcel X; thence Northwesterly to a point on the East right-of-way
line of Van Dyke Street that is 102 feet North of the South line of said Parcel X;
thence West parallel to the South line of Parcel X, a distance of 33 feet to its
intersection with the West line of Parcel X, thence South along the West line, a
distance of 102 feet, to the Southwest corner of Parcel X; thence East along the
South line 183 feet to the place of beginning. Excepting therefrom such right-of-
way heretofore dedicated to the public or otherwise acquired for highways. all
according to the United States Government Survey thereof.
Parcel II: That parcel of land lying in the County of Ramsey and State of
Minnesota, described as follows, to wit:
The South Two Hundred Thirty-three (233) feet of the East Half of the Southwest
Quarter of the Southwest Quarter (E ½ of SW 1/4 of SW 14) of Section Fourteen
(14), Township Twenty-nine (29), Range Iwenty-two (22). except the West One
Council Packet Page Number 229 of 259
J1, Attachment 11
Hundred Eighty-three (183) feet thereof and further excepting the East One
Hundred Eighty-three (133) feet thereof, subject to rights acquired by the County
of Ramsey for highway purposes over the Southerly Thirty-three (33) feet
thereof, according to the Government Survey thereof. Except the premises
described as Parcel A in a certain Multi-Party Agreement dated April 24, 1969
(which Parcel A was conveyed to the County of Ramsey pursuant to said Multi-
Party Agreement), recorded in Ramsey County Records, Book 2217, Page 345,
as Document No. 1767687, said Parcel A being described therein as follows:
That part of the South 233 feet of the East Half of the Southwest Quarter of the
Southwest Quarter of Section 14, Township 29 North, Range 22 West, Ramsey
County, State of Minnesota, except the West 183 feet thereof and also excepting
the East 183 feet thereof lying South of the following described line: Beginning at
a point on the East line of the above-described property 49 ½ feet North of the
Southeast corner thereof, thence West on a line parallel to the South line of said
Southwest Quarter to a point 83 feet East of the West line of the above-described
property; thence Northwesterly to a point on the west line of said property that is
62.42 feet North of the Southwest corner thereof and there terminating.
Excepting therefrom such right-of-way heretofore dedicated to the public or
otherwise acquired for highways.
Ramsey County
Abstract Property
Section 2. Standards.
2.01 City Ordinance Section 44-1092 requires a Conditional Use Permit for Churches.
2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on
the following nine standards for approval.
1. The use would be located, designed, maintained, constructed and operated
to be in conformity with the City’s Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
Council Packet Page Number 230 of 259
J1, Attachment 11
6.The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional use
permit request.
1. On January 16, 2024, the planning commission held a public hearing. The
city staff published a hearing notice in the Pioneer Press and sent notices to
the surrounding property owners. The planning commission gave everyone at
the hearing a chance to speak and present written statements.
2. On February 12, 2024, the city council discussed this resolution. They
considered reports and recommendations from the planning commission and
city staff. The Planning Commission recommended that the City Council
approve this resolution.
Section 5. City Council
5.01 The city council hereby _______ the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following
conditions: (additions are underlined and deletions are crossed out)
1. All construction shall follow the site plan approved by the city. Staff may
approve minor changes.
2. The proposed use must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend
this deadline for one year.
3. The city council shall review this permit in one year.
4. The temporary homeless shelter shall be limited to a period of two months
each year. The number of residents sheltered shall not exceed 20 persons at
a time as proposed.
Council Packet Page Number 231 of 259
J1, Attachment 11
5.Woodland Hills Church shall provide constant supervision when the
temporary shelter is in operation.
6.Woodland Hills Church shall comply with all requirements of the Maplewood
Building Official, Fire Marshal and Health Officer prior to beginning in the
operation of the temporary shelter and food shelf.
7.Any changes in use or the operation of the temporary shelter or expansion of
the church shall require review by the city council.
8.Any plans for changes to the building exterior, other than painting or repairs,
shall be submitted to the community design review board, for review and
approval.
9.The applicant shall notify city staff prior to operating the temporary shelter so
the city can assure compliance with the allowed two months per year of the
homeless shelter.
10.Building permits are required for any structures or buildings that may be built
on this site.
11.All demonstration tiny homes must be located on a hard surface and cannot
be stored on any greenspace within the property.
12.No construction materials may be stored outside.
13.All exterior activities related to the demonstration project of the tiny homes
must adhere to the city’s noise ordinance requirements.
Seconded by Commissioner Dahm Ayes – All
The motion passed.
This item will go to the city council on February 12, 2024
Council Packet Page Number 232 of 259
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J1,
For
Item
Agenda
,
h
c
r
u
h
C
s
l
l
i
H
d
n
a
l
d
o
Conditional Use Permit AmendmentDesign Review
o¤¤
The applicant proposes removing a portion of the parking lot north of its church building to create green space, plant additional trees, and provide outdoor space for visitors.Requesting
approval for:
W 1740 Van Dyke Street ¤¤
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J1,
For
Item
Agenda
,
h
c
r
u
h
C
s
l
l
i
H
d
n
a
l
d
o
Initial approval in 2000
¤
o
The church is working with Ramsey-Washington Metro Watershed to convert 1.25 acres of parking into native plantings, stormwaterpond and a demonstration area for tiny homes Site is guided
and zoned Mixed UsePlaces of worship are allowed in any zoning district with a Conditional Use Permit
W 1740 Van Dyke Street ¤¤¤
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J1,
For
Item
Agenda
,
h
c
r
u
h
C
s
l
l
i
H
d
n
a
l
d
o
Site currently has 869 spaces; required to have 325 spaces
o
¤
Church proposes to eliminate 219 spacesIn addition to green improvements, church works with a non-profit ÏSettled Ïwhich places tiny homes at churchesApplicant has no plans at this time
to occupy the tiny homes on-site Ïwill be used instead as a demonstration project
W 1740 Van Dyke Street
¤¤¤
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J1,
For
Item
Agenda
,
h
c
r
u
h
C
s
l
l
i
H
d
n
a
l
d
o
o
Church proposes to plant 17 new trees throughout the siteRemainder of site will be planted with prairie seed mixApplicant has been working with watershed and city environmental staff
to meet all requirementsCity engineering staff indicated this will have a positive impact on nearby Wakefield Lake
W 1740 Van Dyke Street
¤¤¤¤
record:
2/12/2024
t
Attachment
n
Date:
permanent
e
Additional
the
Meeting
J1,
For
m
Item
m
o
Agenda
C
c
i
l
1740 Van Dyke
b
u
,
P
h
c
d
r
n
u
a
h
w
C
e
i
s
v
l
l
e
i
R
H
f
f
a
d
t
n
S
a
-
l
d
o
o
Staff public hearing notices to 95 properties within 500 feetNo comments receivedThree residents spoke at Planning CommissionÔs Public HearingCDRB and Planning Commission recommends
approvalStaff recommends approval
WStreet ¤¤¤¤¤
J2
CITY COUNCIL STAFF REPORT
Meeting Date February 12, 2024
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: David Anderson, Assistant City Attorney
PRESENTER:Danette Parr, Community Development Director
AGENDA ITEM: Resolution Ordering the Abatement of Hazardous Building and Public
Nuisance Conditions at 1830 Howard Street North
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The subject property (the “Property”) is located at 1830 Howard Street North. The Property is
owned by Karen Haraldsen and contains a single-family dwelling that is presently unoccupied.
Following numerous unsuccessful attempts to communicate with the owner, the dwelling was
recently inspected by the city’s building department and deemed hazardous for numerous reasons,
as outlined in more detail below. The exterior of the Property also constitutes a public nuisance. To
restore the Property to a safe, sanitary, and code-compliant condition, staff recommends that the
city council approve the attached resolution and order the abatement of the hazardous and
nuisance conditions on the Property. The resolution will authorize city staff and the city attorney to
initiate legal proceedings in an effort to make the Property safe and bring it into compliance with
state and local laws.
Recommended Action:
Motion to approve the Resolution Ordering the Abatement of Hazardous Building and Public
Nuisance Conditions at 1830 Howard Street North.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is indeterminable and depends
on how legal proceedings play out. It is worth noting, however, that the statutory and city code
provisions authorizing these proceedings allow for the city to recover enforcement costs via special
assessments against the Property.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: NA
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
Council Packet Page Number 233 of 259
J2
Code enforcement is a key function of city services, andthe use of abatement is a tool to compel
compliance.
Background:
On January 11, 2024, after unsuccessful attempts to coordinate a consensual inspection with the
owner, the Property and dwelling were inspected by the city’s building department pursuant to an
administrative search warrant. During that inspection, the following conditions were observed:
1.The dwelling’s roof system is seriously deteriorated and compromised with numerous large
holes, leaving the interior exposed to the elements and allowing water to infiltrate the
dwelling.
2.The dwelling’s foundation has a large opening that exposes the lower level to the elements.
3.A portion of the exterior wall at the rear of the dwelling is failing and appears to be collapsing
into the dwelling.
4.The dwelling’s main level floor near the rear of the structure slopes down and sinks, and it
appears unsafe and unstable. The main level floor joists also appear to be rotted due to
excessive moisture.
5.Most of the observable ceilings on the main level are collapsed and have fallen into the
dwelling’s interior.
6.The dwelling’s interior is extensively filled with piled up garbage, rubbish, deteriorated
building materials, and other debris, including throughout all occupiable spaces that were
safely accessible. The dwelling’s interior smells strongly of mold or mildew.
7.The exterior portion of the Property contains a junk vehicle and an accumulation of other
rubbish and debris.
Based on these conditions, staff has determined that the Property is hazardous, unsafe, and a
public nuisance under state law and the city code. The applicable statutory and city code references
are specified in the proposed resolution. Allowing the Property to remain in its current state
presents significant health and safety concerns, not only for any potential occupants but also for
first responders who might need to enter the dwelling in an emergency. Staff has determined that
the only way to effectively abate the dangerous and unlawful conditions at the Property is to initiate
abatement proceedings pursuant to state law and the city code.
A resolution has been prepared by the city attorney that (i) finds that the Property is both hazardous
and a public nuisance; and (ii) authorizes staff and consultants to serve an order on the owner that
requires abatement of said conditions within 45 days. Should the owner fail to comply with said
order after it is duly served, the city will initiate formal proceedings to request a court order
authorizing the city to demolish the dwelling and abate the nuisance conditions pursuant to its legal
authority to do so. The statutory and city code provisions authorizing abatement proceedings allow
for the city to recover enforcement costs related to this action via a special assessment against the
Property.
If the recommended resolution is adopted, the city attorney’s office will work with staff to initiate
abatement proceedings, with the ultimate goal of abating the conditions that make the Property both
hazardous and a public nuisance, including bringing a civil action pursuant to Minnesota Statutes,
chapter 463 and Maplewood City Code, chapter 18. City attorney Ron Batty will be present during
the meeting to answer any questions that the city council may have related to this matter.
Attachments:
1.Abatement Order Resolution
2.Inspection Report
Council Packet Page Number 234 of 259
J2, Attachment 1
CITY OF MAPLEWOOD
RAMSEY COUNTY, MINNESOTA
RESOLUTION NO. _____
RESOLUTION ORDERING THE ABATEMENT OF HAZARDOUS BUILDING
AND PUBLIC NUISANCE CONDITIONS AT 1830 HOWARD STREET NORTH
RECITALS
WHEREAS, the property located at 1830 Howard Street North and legally described as
Lot 13, Block 1, Hillcrest Gardens, Ramsey County, Minnesota (the “Subject Property”) contains
a single-family dwelling (the “Dwelling”) and is located in the city of Maplewood (the “City”); and
WHEREAS, the Subject Property is owned by Karen Marie Haraldsen (the “Owner”) and,
to the best of the City’s knowledge, is presently unoccupied; and
WHEREAS, on January 11, 2024, pursuant to a duly obtained administrative search
warrant, a physical inspection of the Subject Property and the Dwelling was conducted by the
city’s building official, Randy Johnson (the “Building Official”) and the city’s building inspector,
Dan Lentz, during which the following conditions were observed:
(1) The Dwelling’s roof system is seriously deteriorated and compromised with numerous
large holes, leaving the interior exposed to the elements and allowing water to infiltrate
the Dwelling.
(2) The Dwelling’s foundation has a large opening that exposes the lower level to the
elements.
(3) A portion of the exterior wall at the rear of the Dwelling is failing and appears to be
collapsing into the Dwelling.
(4) The Dwelling’s main level floor near the rear of the structure slopes down and sinks, and
it appears unsafe and unstable. The main level floor joists also appear to be rotted due
to excessive moisture.
(5) Most of the observable ceilings on the main level are collapsed and have fallen into the
Dwelling’s interior.
(6) The Dwelling’s interior is extensively filled with piled up garbage, rubbish, deteriorated
building materials, and other debris, including throughout all occupiable spaces that were
safely accessible. The Dwelling’s interior smells strongly of mold or mildew.
(7) The exterior portion of the Subject Property contains a junk vehicle and an accumulation
of other rubbish and debris.
WHEREAS, while inside the Dwelling, staff was unable to complete a full inspection of all
areas due to the extremely unsafe conditions within the Dwelling. Specifically, staff did not access
the Dwelling’s back hallway, the second floor, or the basement due to in inability to safely access
those locations; and
Council Packet Page Number 235 of 259
J2, Attachment 1
WHEREAS, since the above-mentioned inspection, therehave been no permits pulled for
the Dwelling that would indicate any improvements to the conditions observed on January 11,
2024; and
WHEREAS, Minnesota Statutes, section 463.15, subdivision 3 defines a “hazardous
building” as “any building… which because of inadequate maintenance, dilapidation, physical
damage, unsanitary condition or abandonment, constitutes a fire hazard or a hazard to public
safety or health”; and
WHEREAS, section 18-31(5) of the Maplewood City Code (the “City Code”) deems it a
public nuisance to accumulate rubbish, debris, and other offensive materials on property; and
WHEREAS, section 44-17(j)(4) requires that all vehicles parked or stored outside on
residential property in the City have current registration and be operable, and section 18-70 of the
City Code deems it a public nuisance to maintain any vehicle in the city that is otherwise in
violation of the City Code; and
WHEREAS, Minnesota Statutes, section 463.161 and section 18-37 of the City Code
authorize the city council to order the owner of any hazardous building or nuisance property within
the City to correct or remove said conditions; and
WHEREAS, additionally, Minn. R. 1300.0180 expressly requires that unsafe structures “be
abated \[under\] Minnesota Statutes, sections 463.15 to 463.26.”; and
WHEREAS, based on the information presented, the city council has determined that the
condition of the Subject Property and the Dwelling constitutes a hazard and a public nuisance in
violation of both state and local law and, therefore, should be abated.
RESOLUTION
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood as
follows:
1. The city counciladopts, as factual findings, all of the recitals listed above.
2. The city council finds that the Dwelling is hazardous, as defined by Minnesota Statutes,
section 463.15, and unsafe, as defined in Minnesota Rules, section 1300.0180.
3. The city council also finds that the condition of the Subject Property constitutes a public
nuisance, as defined by both state and local law, and violates the aforementioned
sections of the City Code, and is a menace to the health of the inhabitants of the city.
4. The city attorney shall finalize an abatement order substantially similar to that attached
as Exhibit A attached hereto.
5. The city attorney is authorized to take all necessary legal steps to effectuate service of
this resolution and the corresponding abatement order in the manner required by state
and/or local law.
Council Packet Page Number 236 of 259
J2, Attachment 1
6.The city attorney and city staff are authorized to take all necessary legal steps to secure
compliance with the abatement order and to obtain authority to remove and abate the
hazardous and nuisance conditions on the Subject Property by court order and collect
and/or assess the costs thereof against the Subject Property, as otherwise permitted by
state and/or local law.
th
Passed and duly adopted this 12 day of February, 2024, by the city council of the city of Maplewood,
Minnesota.
______________________________
Marylee Abrams, Mayor
ATTEST:
_________________________________
Andrea Sindt, City Clerk
Council Packet Page Number 237 of 259
J2, Attachment 1
EXHIBIT A
Abatement Order
STATE OF MINNNESOTA DISTRICT COURT
COUNTY OF RAMSEY SECOND JUDICIAL DISTRICT
________________________________________ Case Type: Other Civil
In the Matter of the Hazardous Building and
Nuisance Property Located at 1830 Howard
Street North, Maplewood, Minnesota ORDER FOR ABATEMENT OF
HAZARDOUS BUILDING
AND PUBLIC NUISANCE
________________________________________
TO: All owners, occupants, and all lienholders of record.
The city council of the city of Maplewood, Minnesota hereby orders that within 45 days of
service of this order that you abate the hazardous and nuisance conditions which exist on the
property located at 1830 Howard Street North, Maplewood, Minnesota, which property is legally
described as: Lot 13, Block 1, Hillcrest Gardens, Ramsey County, Minnesota.
Specifically, the city of Maplewood, pursuant to Minnesota Statutes, chapter 463 and the
Minnesota State Building Code, has determined that the unoccupied single-family dwelling (the
“Dwelling”) located at the above-referenced property is hazardous and unsafe due to the following
observations: the Dwelling’s roof system is significantly deteriorated and compromised with
numerous large holes, leaving the interior exposed to the elements and allowing water to infiltrate
the Dwelling; the Dwelling’s foundation has a large opening that exposes the lower level to the
elements; a portion of the wall at the rear of the Dwelling is failing and appears to be collapsing
into the Dwelling; the Dwelling’s main level floor near the rear of the structure slopes down and
sinks, and it appears unsafe and unstable; the Dwelling’s main level floor joists appear to be rotted
due to excessive moisture; most of the observable ceilings on the Dwelling’s main level have
collapsed and fallen into the Dwelling’s interior; the Dwelling’s interior is extensively filled with
Council Packet Page Number 238 of 259
J2, Attachment 1
piled up garbage, rubbish, deteriorated building materials, and other debris, including throughout
all observable occupiable spaces; and the Dwelling’s interior smells strongly of mold and mildew.
Additionally, the exterior portion of the above-referenced property contains a junk vehicle
and an accumulation of other rubbish and debris. For those reasons, the city of Maplewood,
pursuant to chapter 18 of the Maplewood City Code and Minnesota Statutes, section 609.74, also
has determined that the property constitutes a public nuisance.
Pursuant to the above-referenced statutes and ordinances, it is hereby ORDERED that
you abate the above-mentioned conditions within 45 days of the date of service of this order by
either (i) razing (demolishing) the Dwelling and removing all debris and other materials, including
the junk vehicle, from the property, or (ii) performing each and every one of the following items:
1.Repair or replace the Dwelling’s deteriorated roof in accordance with the
Minnesota State Building Code;
2.Repair or replace the hole in the Dwelling’s foundation in accordance with the
Minnesota State Building Code;
3.Repair or replace all of the Dwelling’s deteriorated walls and other structural
components in accordance with the Minnesota State Building Code, including a
structural analysis of deteriorated components to ensure safety and habitability;
4.Repair or replace all of the Dwelling’s deteriorated floors and ceilings in
accordance with the Minnesota State Building Code;
5.Determine the existence of mold due to the significant water infiltration and mitigate
said mold, as deemed necessary;
6.Remove all accumulations of garbage, rubbish, deteriorated building materials,
and other debris from the Dwelling’s interior to ensure the health and safety of
occupants and sufficient ingress and egress throughout the Dwelling; and
Council Packet Page Number 239 of 259
J2, Attachment 1
7.Remove the junk vehicle and other accumulations of rubbish and debris from the
property’s exterior, including inoperable lawn equipment, gas cans, and the large
pile of debris in the yard.
All such work is subject to permitting and required inspections by staff members of the city
to ensure compliance with applicable rules and law. This order is not a permit. You are further
advised that unless such corrective action is taken or an answer is served on the city and filed
within 21 days of the date of service of this order upon you, a motion for summary enforcement
of this order may be made to the Ramsey County District Court.
Finally, you are further advised that if you do not comply with this order and the city is
compelled to take corrective action, it will pursue the Dwelling’s demolition and other exterior
nuisance abatement efforts, and all necessary costs incurred by the city in taking such corrective
action will be collected and assessed against the property pursuant to Minnesota Statutes, section
463.21 and section 18-37 of the Maplewood City Code. In connection thereto, the city also intends
to recover all of its expenses incurred in carrying out this order, including specifically but not
exclusively, filing fees, service fees, publication fees, attorneys’ fees, appraisers’ fees, witness
fees, including expert witness fees and traveling expenses incurred by the city from the time this
order was originally made, also pursuant to state and local law.
\[signature page to follow\]
Council Packet Page Number 240 of 259
J2, Attachment 1
Dated ______________, 2024 KENNEDY & GRAVEN, CHARTERED
By:
David T. Anderson (#0393517)
700 Fifth Street Towers
150 South Fifth Street
Minneapolis, MN 55402
(612)337-9300
Attorney for City of Maplewood
ACKNOWLEDGMENT
The undersigned acknowledges that costs, disbursements and reasonable attorney and
witness fees may be awarded pursuant to Minn. Stat. § 549.211, subd. 2, to the party against
whom the allegations in this pleading are asserted.
David T. Anderson
Council Packet Page Number 241 of 259
J2, Attachment 2
1830 Howard Street N – Inspection Report
Date and time of Inspection: January 11, 2024 from 10:00 am to 10:35 am
Inspection Team: Randy Johnson – Building Official
Dan Lentz – Building Inspector
Background:
On January 10, 2024, an Administrative Search Warrant was issued by Judge Sara Grewing, of the
Second Judicial District of Ramsey County, for the purpose of allowing an inspection team to enter the
property and assess the condition of the property and structure.
Process:
On the morning of January 11, 2024, the inspection team comprising of Randy Johnson and Dan Lentz,
Building Official and Building Inspector, respectively, for the City of Maplewood, entered the property at
1830 Howard Street North. When we arrived at the property, the front storm door was closed and the
main front door on the inside of the storm door was open approximately halfway. We knocked on the
front door and identified ourselves but the property was vacant. We posted a copy of the
Administrative Search Warrant in a plastic sleeve on the front storm door.
We conducted a brief inspection of the exterior of the building structure prior to entering the house.
When we did enter the house, we were only able to open the outside storm door approximately 10 to
12 inches due to the failing canopy over the door. We entered the main level of the property and took a
number of photos of the condition of the property. The floor at the back hallway looked questionable,
appearing to slope downward and settling so for safety reasons we did not go any further into the
house. We were only able to observe the condition of the main level from the vantage point of the front
living room and kitchen areas. We did not go to the upper level due to the safety concerns. We were
able to take photos of a small area of the basement and main floor framing from an opening in the
foundation wall at the rear of the house.
When we left the house, we were not able to close the interior front door because it was immovable
due to what appeared to be settling of the house such that the door was in tight contact with the floor.
We closed the outside storm door, both doors were left in the same condition as when we first arrived
at the property.
Observations:
- Roof structure
o There were a number of holes observed in the roof structure that were located in both
the front and rear portions of the house roof.
Council Packet Page Number 242 of 259
J2, Attachment 2
Photo 1 - Large hole in the roof on the front side of the house
Photo 2 - Hole in the roof of the front canopy
Council Packet Page Number 243 of 259
J2, Attachment 2
Photo 3 - Hole in the roof at the rear of the house
Council Packet Page Number 244 of 259
J2, Attachment 2
Photo 4 – Another hole in the roof at the rear of the house
- There did not appear to be evidence of any large objects, such as a tree branch, that could be
considered as the cause for the holes.
- There are small branches that can be seen in some of the photos however these do not appear
to be of a size that would likely cause this type of damage.
- Due to the configuration, number and location of the holes, it is believe that the cause of the
holes are the result of the lack of maintenance of the roof covering (shingles) which resulted in
the deterioration of the roof sheathing and supporting roof structure.
Council Packet Page Number 245 of 259
J2, Attachment 2
- Exterior walls
o A portion of the exterior wall at the rear of the house was failing and appeared to be
collapsing into the house. This is the same area where the main level floor sloped,
appearing unsafe and possibly unstable.
o A photo shows that at the corner of the wall, the roof is settling such that the roof and
gutters are sloped toward the corner.
o A photo through the window shows that the exterior wall has the top displaced and
leaning inward such that it appears to no longer provide solid bearing for the roof
structure.
Photo 5 – Rear exterior wall. The left side of this wall is no longer providing support for the roof
Council Packet Page Number 246 of 259
J2, Attachment 2
Photo 6 – Corner of the exterior wall showing the displacement in the roof
Photo 7 – Exterior wall is visible through window and is displaced and leaning inward
Council Packet Page Number 247 of 259
J2, Attachment 2
- Contents in the house
o The house was filled with furnishings and other contents and rubbish.
Photo 8 – Contents of the front living room
Photo 9 – Contents of the front living room
Council Packet Page Number 248 of 259
J2, Attachment 2
Photo 10 – Contents of the kitchen area
Photo 11 – Another photo of the contents of the kitchen area
Council Packet Page Number 249 of 259
J2, Attachment 2
Photo 12 – Contents of the bedroom
Council Packet Page Number 250 of 259
J2, Attachment 2
Condition of the interior construction of the house
o Most of the ceilings on the main level had collapsed and fallen into the rooms due to
excessive moisture and deterioration of the sheetrock ceilings.
o A portion of the main floor near the rear of the house appeared to be sloping down and
sinking along the back wall and was no longer level.
o Due to safety concerns, we did not proceed past the back hallway due to the
uncertainty of the condition of the floor sheathing and floor structure.
o We also did not go to the upper level or the basement level because there did not
appear to be a safe path to get to the stairs.
o There was a strong mildew odor and what appeared to be mold throughout the house.
Photo 13 – Ceiling in the front living room has collapsed due to deterioration
Council Packet Page Number 251 of 259
J2, Attachment 2
Photo 14 – Ceiling in the kitchen area has collapsed due to deterioration
Photo 15 – Ceiling in the bedroom has collapsed due to deterioration
Council Packet Page Number 252 of 259
J2, Attachment 2
Photo 16 – Floor in the back hallway was sloped and appeared to be sinkingalong the back wall
Photo 17 – Another photo of the sinking floor along the back wall
Council Packet Page Number 253 of 259
J2, Attachment 2
-Conditionofthe basementlevelofthe house
o We were not able to get into the basement from the interior however, there was an
opening in the exterior foundation wall that allowed us to take some photos of the
basement and main floor framing.
Photo 18 – Opening in thefoundation wall that allowedphotos
Photo 19 – Basement area through the foundation wall opening
Council Packet Page Number 254 of 259
J2, Attachment 2
Photo 20 – Upper left appears to indicate rotted main level floor joist
Photo 21 – Upperrightappears to indicate some collapsed structure
Council Packet Page Number 255 of 259
J2, Attachment 2
- Condition of the yard
o There was a junk vehicle and piles of rubbish in the yard and around the house.
Photo 22 – Junk lawnmower, gas cans and ladder at side of house
Photo 23 – Junk vehicle at side of the house
Council Packet Page Number 256 of 259
J2, Attachment 2
Photo 24 – Pile of junk and dead trees in therear yard
Photo 25 – Dead trees in the rear yard
Council Packet Page Number 257 of 259
J2, Attachment 2
InspectionSummary:
Theoverallconditionofthestructureisclassifiedasextremelydilapidatedanddeterioratedtothepoint
where it iscollapsing and isconsidered structurally unsafe.Basedon ourobservationsmadeduring our
inspection, it is our opinion that this structure is considered hazardous and an unsafe building.For the
protection of public safety, the building must be abated as soon as possible.
Jan18,2024
Date:
RandyJohnson – BuildingOfficial
Jan18, 2024
Date:
DanLentz – BuildingInspector
Council Packet Page Number 258 of 259
J2, Attachment 2
1830HowardStreet N 1-11-2024Inspection
Final Report
FinalAuditReport2024-01-18
Created:2024-01-18
By: RandyJohnson(randy.johnson@maplewoodmn.gov)
Status:Signed
TransactionID:CBJCHBCAABAAbi7zNEMNEUXpUiNhYdiKVDKVjEuDjqRG
"1830HowardStreet N 1-11-2024InspectionFinalReport"Hist
ory
Document created by Randy Johnson (randy.johnson@maplewoodmn.gov)
2024-01-18 - 2:47:11PMGMT- IPaddress:199.249.109.79
Document e-signed by Randy Johnson (randy.johnson@maplewoodmn.gov)
SignatureDate:2024-01-18 - 2:48:27PMGMT - TimeSource:server- IPaddress:199.249.109.79
Document emailed to Dan Lentz (dan.lentz@maplewoodmn.gov) for signature
2024-01-18 - 2:48:30PMGMT
Email viewed by Dan Lentz (dan.lentz@maplewoodmn.gov)
2024-01-18 - 3:10:21PMGMT- IPaddress:104.47.64.254
Document e-signed by Dan Lentz (dan.lentz@maplewoodmn.gov)
SignatureDate:2024-01-18 - 3:13:04PMGMT - TimeSource:server- IPaddress:199.249.109.79
Agreement completed.
2024-01-18 - 3:13:04PMGMT
Council Packet Page Number 259 of 259
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J2,
For
Item
Agenda
bƚƩƷŷ
{ƷƩĻĻƷ
IƚǞğƩķ
Consideration of a resolution ordering the abatement of a hazardous building and public nuisance conditions at 1830 Howard Street North.The site is located north of Ripley Ave E, south
of Holloway Ave E, west of McKnight Rd, on the east side of Howard Street.
¤¤
ЊБЌЉ
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J2,
For
Item
Agenda
h
t
r
o
N
t
e
e
r
t
S
d
r
a
d
w
n
o
u
H
o
r
Overgrown weeds, grass, and dead trees.Deteriorated condition of the house and an accumulation of debris in the yard.
g
0
¤¤
k
The property has seen a decline over multiple years with increased complaints.Complaints have most commonly involved:The city has made numerous attempts to make contact with the property
owner and discuss the issues without success. The site is unoccupied.
3
c
a
¤¤¤
8
1 B
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J2,
For
Item
Agenda
h
t
r
o
N
t
e
e
r
t
S
d
r
a
w
o
H
0
After receiving an administrative warrant to enter the property, staff executed the warrant and inspected the structure and surrounding yard on January 11, 2024. Based on the executed
search warrant, staff and our city attorney believe the exterior property and the structure is hazardous, unsafe, and a public nuisance under state law and the city code.
3
¤¤
8
1
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J2,
For
Item
Agenda
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J2,
For
Item
Agenda
Front Living Room
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J2,
For
Item
Agenda
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J2,
For
Item
Agenda
m
o
o
r
d
e
B
-
h
t
r
o
N
t
e
e
r
t
S
d
r
a
w
o
H
0
3
8
1
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J2,
For
Item
Agenda
)
l
l
l
l
a
a
w
H
k
k
c
c
a
a
b
B
o
t
Ï
g
h
t
n
r
i
o
p
o
N
l
s
t
e
r
e
o
r
t
o
l
S
f
d
g
r
n
a
i
k
w
n
oi
s
H
e
0
t
3
o
8
n
1(
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J2,
For
Item
Agenda
collapsed in the basement
Not able to access basement from the interior. Photos taken from an opening in the exterior foundation reflecting: -Rotted main level floor joist visible-Appears portions of the structure
are
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J2,
For
Item
Agenda
h
t
r
o
N
t
e
e
r
t
Ss
i
r
d
b
r
e
a
D
w
o
r
o
H
i
r
0
e
t
3
x
8
1E
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J2,
For
Item
Agenda
h
t
r
o
N
t
e
e
r
t
S
d
r
a
w
o
H
Either razing (demolishing) the dwelling and removing all debris and other materials, including the junk vehicle from the property Repair or replace the dwellingÔs deteriorated roof
in accordance with the Minnesota State Building Code;Repair or replace the hole in the dwellingÔs foundation in accordance with the Minnesota State Building Code;Repair or replace all
of the dwellingÔs deteriorated walls and other structural components in accordance with the Minnesota State Building Code, including a structural analysis of deteriorated components
to assure safety and habitability;
0
¤Or¤¤¤
If the City Council authorizes staff and the city attorney to move forward, the owner will be served an order that requires abatement of the following conditions within 45 days:
3
¤
8
1
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J2,
For
Item
Agenda
h
t
r
o
N
t
e
e
r
t
S
d
r
a
w
o
H
0
Repair or replace all of the dwellingÔs deteriorated floors and ceilings in accordance with the Minnesota State Building Code; Determine the existence of mold due to the significant
water infiltration and mitigate said mold, as deemed necessary;Remove all accumulations of garbage, rubbish, deteriorated building materials, and other debris from the dwellingÔs interior
to ensure the health and safety of occupants and sufficient ingress and egress throughout the dwelling; andRemove the junk vehicle and other accumulations of rubbish and debris from
the propertyÔs exterior, including inoperable lawn equipment, gas cans, and the large pile of debris in the yard.
3
¤¤¤¤
8
1
record:
2/12/2024
Attachment
Date:
permanent
Additional
the
Meeting
J2,
For
Item
Agenda
h
t
r
o
N
t
e
e
r
t
S
d
r
a
w
o
H
0
3
If the owner fails to comply with the order, the city will initiate formal proceedings to request a court order authorizing the city to abate the hazardous building and public nuisance
conditions at the property.The statutory and city code provisions authorizing abatement proceedings allow the city to recover enforcement costs related to this action through a special
assessment against the property.
8
1
¤¤